even when the kids are by themselves they've kept the mask on and there's been no health problems with that really the integrity of the coop in my opinion is really around following a few simple principles time distancing and dosage and social distancing and proper ppp sorry ppe is required in order to ensure the integrity of the coop is being met in my opinion if we take shortcuts when the kids their social time during pe or recess and we start making exceptions that everything else goes out the window so and we talked about trying to enforce um you know if the kids six feet apart they can have their mask off but if they close that down they have to put it back on i have two monitors for about 100 kids while on the playground while it resets it's not going to happen and so from a supervising standpoint what i can assure is that we teach the kids the importance of it and how it's at this point right i'm not saying permanently and forever but at this point this is what we need to do so that we can have them on school property that's why mrs cuevas and i and mr curtis and mr emerson have worked very very hard to provide a school classroom environment where for hours and hours a day they can have their mass off and they can learn safely but for the integrity of the coop i feel that it's extremely important that they do wear masks i spent the first 10 years of my career as a pe teacher i understand the importance of oxygen and proper oxygen flow i also have observed recess for all of those years plus as an administrator the majority of the kids are not over exerting themselves during pe it is more of a social time i think it'd be really hard to ask one or two playground monitors to assure that we don't totally scrap what we've worked so hard to achieve and being able to open up our campus if we want to stay open we need to do our best to keep our numbers down with covid and i feel like if we just give this up and say you know we're going to make one exception here it's just going to open it up and i don't think we want to be in that position in a month and so my personal opinion is seen it work for four weeks we've had kids on campus full classrooms and have been following these procedures we've had no issues other districts in the area opened up and were closed down in two days doing the exact same program we were the difference is is the intent the coup we followed it and in my opinion that's what's kept us in the position where we are now where we're as miss rico announced earlier we have zero cases and i contribute that to our staff following the coupe and if we make this exception which would be going against the pima county current guidelines i think that's going to put us here in a couple weeks months i don't know but in a position where we don't want to be thank you and i just wanted to ask in our group it also states that students obviously who have trouble breathing or who have asthma and have a doctor's not will be exempt from that so um of course we would have to make sure that parents submitted to the nurse and teachers would they would be exempt from that but they would also be asked to follow procedures to ensure the safety of other people so the whole social distancing we would ask that they participate in that there's a acquaintance of mine has a form that from the ada that she has a disability it's a form you can all download from the internet like when she goes into an airplane she doesn't want to wear a mask and she just shows them that so hopefully it'll be a doctor's thing i agree with 100 what you said i mean i know my kids and their friends they don't have a and i was scared when all this first started out these kids aren't coming over i don't think they really care that much and they're the first ones to say i don't want to get coconut i don't want to die yeah is what they said and their more responsible than us was adults i think here i am without a mass saying this but you know what i mean i i don't think it's a big deal as i said we've got zero kickback from this yeah here on campus and they came in on day one with this is the expectation and they've followed it to a t which once again contributes to our success any questions on the phone our best to get the um up a little bit here is a better spot for this one they came here she can hear you when steve's talking from over there having problems yes and that is currently talking about mass on the playground correct there any mass on the playground yes as stated in the original coupe that's what the original plan moving forward was was it i believe it's correct me from wrong jail but transitional periods including recess so anytime kids are traveling outside their cohort where they can have that six foot social distancing they would have to be regarded by our master except for of course while eating lunch i'll move we approve the mitigation and reactive coop second motion in a second further you went on the line for further discussion [Music] well like i mentioned before it is a little bit of both you know we have some parents who say they really don't would prefer their students not to wear masks during recess and then we have the others who say it's perfectly fine and acceptable and we understand so it's probably split the reason the reason i read the little concert is because you know um i've seen kids and me myself parents kids we walk around we just went to the ball this weekend and i see the effects in the toilet have kids that are running around playing stuff like that there are other parents that i've spoken to that have expressed concern on that same aspect as they're running around their airflow is restricted with a map and there could be a potential for casualty um you know maybe laughing after their i don't know it's just one of the concerns that was raised and i actually experienced it over the weekend so i just wanted to make sure that you know you got to consensus from basically staff and teachers and parents input before making the decision mr agliano i'm seriously is and i don't think we have enough data so this is a motion on the group that includes as long as they're distant in the class socially distant in the classroom they do not have to wear the mask they will put on the mask when they're transitioning to the restroom or wherever they're going they do not have to wear the mask when they're eating lunch but it's going to be very difficult to enforce mass on the playground with two monitors with roughly 100 students in the orange area in a large area so this is a a motion to approve or not the tooth that includes that portion which would be wearing mass on the playground and the mitigation plan as well and i think this is something also that when we start our students the first phase thursday friday and we reboot on friday to see how it went um might be a good time we'll have heard from parents and um you know we can always adjust the coop as we go along as we see fit and we have brought this up in the task force meetings we've also brought this up with the staff we brought in the playground monitors today which discussed it all of them were 100 in agreement with it and felt that this would be easier to enforce this than rather so as i was saying just a second ago we we have talked about it in the task force which was composed of school board members parents teachers community members law enforcement emergency responders so this has come up through there and the consensus was and that's why we put it in the coop was to have it in there we met with the playground monitors that would be responsible for enforcing it and they felt this was the only way after talking with the group of four of them today that it was that this is reasonable and that it would be extremely challenging to have kids make the choice if they were you're talking about leaving it to a student a kindergartner to decide if they're six feet from their peers and if it's okay to take a mask they don't i mean when i'm setting up desk i have to carry a tape measure to figure out exactly six feet from chair to chair so for us to expect our young students that's not realistic we have seen with the groups that we've had we've got three groups of kindergartners anyone from the age of four all the way to the age of 14 and they have had zero issues they have been taken out to the playgrounds during this time which has been over the last four months has been some of the hottest they've had zero issues with that they did have full recess times with that they've also been taken into the gym i went and jumped rope several times with them with my mask on and we were able to do that safely and have fun and enjoy the activity so the support from the staff has been for the integrity of the coop and the mitigation plan this is a necessity furthermore i would argue that per pigment county we really don't have the option so they're saying that if we cannot guarantee the social distancing continental has not had a complaint because of not following the pima county mandates and really if if we want to keep with that we need to do our best and it's better to teach kids the importance of it and why we do it i understand the health risks and concerns we have really awesome staff that we'll talk about with the students if they're feeling light-headed any of that stuff what to do we talked with our playground monitors today about that and said if a kid comes to you and says i'm having a hard time breathing get them in an area where they have social distancing take the mask off if they continue to have problems we'll be contacting the nurse immediately and proceeding that way as ms rico said this is something that i would recommend that we start with and after a week of seeing how it goes with the first group or you know even monday morning we can reassess as all of you know the coop is something that we can change as we need to we need a final approval and that's fro because of the trust we didn't think originally that we needed approval for the group or the mitigation plan but further trust for the insurance purposes the board does have to have approval so that's kind of the one controversial we have parents that go both ways on it i totally understand that um but you know we also have to follow we live in the county of pima so it's important for us to to follow those procedures thank you so much yes thank you very much appreciate it uh superintendent evaluation instrument okay i'll entertain a motion to approve this superintendent evaluation formula to approve the new superintendent evaluation industry second question in a second any discussion [Music] return of employees from school closure for a loan entertainment discussion [Music] happy to say new board policies advisory 677 to 678.
so those are the those are the payments we're supposed to get four every year they're already behind one and it's easy for them to say we don't have the money and they just skip another payment so then we then we're behind another one and they say they'll eventually make them up and sometimes they do but it could take years for that to happen so so yeah if that doesn't pass that's something i see possibly happening i just want to i want to be upfront about it prepare you for it because i don't i don't know and then i think that we'll know more february march when we have to make staffing decisions for next year we'll know more the good thing is is that our fund balances are good enough that we're not worried about cash flow or anything like that we're in a position where we can take a hit for a year or two and still be okay but we've got to be smart too so and we are spending money this year that we didn't anticipate because of the situation where we've purchased some things that were you know that were just we wouldn't have done had we not been in this situation with the trying to get the virtual learning up to par and everything like that so any other questions are we saving any money anywhere with not being in school yeah we are there are some areas where we are because so and i've i've tried to be with the budget i've tried to act like we're not because i just don't want to but i want to plan for worst case scenario but uh there there's definitely places that like we've had two we've had two pair these are small numbers but we've had two pair of pros that took voluntary furloughs we've had so there's some savings there there's uh we're not going to spend the money we spend on food service but there's also money that we're revenue we're not getting for food service but um there's uh transportation we're not putting gas in the in the buses right now so there's there's money that's not being spent we're not doing extra trips we're not you know we're not doing you know there's a lot of money in transportation but i actually budged it as if we were doing it still so yeah there's definitely some savings in some areas i would say our utilities should be seeing savings because we're not you know we're not using the buildings like we would normally use them anybody else have a question nope i can i please have a motion to close the budget hearing motion second tiffany yes yes yes uh does anybody have anything to add to the agenda can i please have a motion to approve the agenda motion second peter yes yes yes yes item seven board member code of conduct review any volunteers sure all right i will respectfully listen to those who communicate with the board seeking to understand their views while recognizing my responsibility to represent the interests of the entire community all right anybody have any questions on the consent agenda nope okay please have a motion to approve the consent agenda motion second dragon joel yes yes yes yes yes yes can we get any public comments superintendent's report mr gold all right uh we're going to introduce some staff members so i'm gonna have matt cue this up we did something a little different rather than bring all the new teachers in they're doing a uh they did a video introduction for each of you so i'm gonna pull uh up real quick and okay i'm going to skip to the next one uh while math getting that ready the uh this one it's in the in the packets you'll see the teachers that we have uh who've received tenure beginning 2020-21 school year so james buckwalter stephanie colada donna crutch corey dudaki warwick kelly pollark val reil and nicole wilhelm a very strong group right there and that's a group that just attained tenure this past year congratulations yep yes like i like how you added the photos so you can actually see there yeah yes it was nice to be like oh yes yes so then you can kind of see who they are so that's that's in the slides there and i'm gonna i'm gonna keep going here uh monthly board policy review any questions on five 170 to 200 okay and then we had on item d we had uh press plus uh two different uh groups here five or 104 and 105 policy revisions a lot of policies here that we've gone through the policy committee met last week and my recommendations are in red are in red there any questions on that one because we'll need a voice vote to approve that all right i'll let kevin take it all right can i please have a motion to prove the recent board policy update on first reading motion the oppose is are you ready matt i'm going to keep going you got it no the whole drive i'm gonna keep going here the return to school task force update um the last this past week we met with uh we had our first task force committee meeting that's with grant fox lake gavin and so grant fox lake gavin who am i missing lake villa and big hollow so i would say there are 40 to 50 people on the call and we just really kevin was there it was i think we i felt like we kind of shoveled a lot of information out wasn't a lot of time for a lot of dialogue which i felt bad about we've got another meeting scheduled soon the from big hollow there are two parents there's a teacher or two teachers we have a nurse a couple administrators kevin and myself tomorrow night at seven i have a pandemic planning committee meeting via zoom and that will be a a group that is only big hollow and i feel like uh we will be able to talk a little more in depth about how we can start taking steps forward so i guess i just want you to know that we are we're planning and we're working through some details and we want to talk like tomorrow night we'll talk a little more into the weeds with this group this this committee tomorrow night we'll have we've met before we've met probably i think we've met twice already but i've now added about 10 parents to the committee because we when we asked for volunteers for that task force i had about 12 to 14 parents that asked to be on it but i only had two seats so i went ahead and and really though pretty much the the whole group had some good ex some good like occupational experience that could be valuable to what we're trying to deal with here so i just took i invited all of them to be on the pandemic planning committee so um uh so yeah that's that's gonna be tomorrow night um and we're just like i said this afternoon even our administrative team spent the district administrative team spent about two hour and a half to two hours just kind of planning and talking about some obstacles and things we're trying to work through the idph guidelines continue to be adjusted i think they're finding like i talked to districts downstate that are in session and they've really chosen just not to follow the guidelines the the couple that i've talked to and uh you know i i kind of approached our health department with you know i'm like hey this is what they're thinking this is how they're what they're doing and they they steer me right back to the governor's declaration that says we can open under the guidelines of the idph which is really that's what ties our hands uh but um there are districts that are opening that some of the obstacles that that i really felt like were obstacles like the uh uh the one symptom and you're out to me is a really big obstacle uh you know if i if i've got a if johnny's got a runny nose johnny's out for 10 days johnny's siblings are out for 10 days and or they can come back with a doctor's note that says they've got an alternative diagnosis that's a big out because that's going to cause a lot of problems if i get any teachers who have a child at home that has a symptom they can't come themselves so there's that to me is a big out um but you know i think if uh from what i'm hearing with districts that are trying to open at least like a little bit they're just messaging really hard to parents do not send kids to school with any kind of any one of these symptoms because it does cause a train wreck of problems and and parents because they don't want to from what i'm hearing is that you know if we message it right parents are willing to really comply because they don't want us to go back to where we're at now because that's what happens we just we have to shut it down again and so uh so yeah we're working through all this and trying to figure out what if we can take what i'm calling some baby steps forward and try to get kids back here for at least part part of the time so i want you to know we're not just sitting back right now we're really trying to figure out what our next steps can be first and then we'll worry about when so um so that's that's where we're at but we have another we wouldn't we won't uh announce anything until after our next task force meeting which is uh i think the 24th of september and at that point we might you know might be ready to say we're ready to move forward i don't know if you want to have another you can tell me what your preference would be if you want we can schedule like a special board meeting where we can just talk about it as a group because it might be that whatever plans we have going for it might be different than what we talked about before so i feel like i should we should kind of get together and talk about it i don't want to i want to make sure that you're good with what we decide to do so i'd be i mean we can i'll i'll message you by the end of the week here maybe we can if we think that something could happen maybe we'll schedule a special board meeting later in the month yeah i think that'd be good yeah okay i would like that if we could just okay yeah yeah and we'll definitely be messaging out like i would anticipate doing some uh presentations to parents and some zoom zoom calls and things like that too so all right so that's kind of where we're at matt you ready all right we'll go back to that first item then oh okay hi my name is ashley austin i'm the new elementary el teacher i have been working with the learners for the past five years and i'm excited to continue that journey as part of the big hallow team thank you so much district 26 as a sixth grade teacher where i was for two years after that i moved on to palestine district 15 where i taught sixth grade for one year fourth grade for six years and second degree for three years currently i work in crystalline illinois with my husband dave and our six-month-old daughter emma like i said i am so thankful for my opportunity to be here in big hallow this year joining this community i look forward is hello i'm meg marietv i'm a new third grade teacher this is my 13th year teaching i live in lake zillow with my six-year-old connor and my five-year-old daughter arya and i'm super excited of the big i halloween i graduated from illinois hello my name is hi everyone i'm jessica byrne social worker at bay hall middle school i have my bachelor's degree from the university of north carolina at wilmington where my focus was in developmental psychology and cognitive psychology so it basically got to scare toddlers for research and it was a class i also had my master degree in social work from the university of illinois chicago where my focus was in education and interpersonal violence prevention hi my name is katie fitzgerald and i am the new sixth and eighth grade ell teacher at big hollow middle school um this is my eighth year in education i previously have taught third and fourth grade um i graduated in june of 2019 from national lewis university with my master's of education in a double endorsement in reading and esl which is kind of what caused me to shift and take this opportunity to be an ell teacher and i'm looking forward to a great rest of the school year here at bay palo thank you hers is in the bottom right for 12 yeah i began my career teaching third grade for four of those and the last eight has been spent teaching science at a junior high level i received my bachelor's of education with a minor in science i also have my master's degree in feeding education and i am a certified reading specialist i am really excited to start my career at vape hollow and be a part of this family thank you hey everyone my name is mike schneider i am now the new health teacher here at big hollow middle school i'm a lincoln nebraska native i taught my first five years at a school district in omaha nebraska and just moved to illinois this summer so i've enjoyed the all right i think that's our crew there so cool that's our crew of new teachers so um i'm gonna now we're next uh scott whipple's gonna be up for uh middle school grading procedures adjustments so we had a curriculum committee meeting we met and scott shared some things with that committee that we also want to share with the full board so i'm going to let him take it over you can just come up front there scott if you want you're fine yeah that's good oh my gosh okay so um i'll talk a little bit about i talked with that community as bob said that i want to share some of the things that we're going to be doing here in middle school moving forward as a self-community which comprises more teachers that are not on a team but other teachers that want to be a part of that and we did some work aligning some of our practices to better practices the reason we want to do this we want to accurately reliably and effectively efficiently communicate learning to teachers parents and students and sticking to that model of believing in higher standards so really some of the work that we've done over the past couple years is that in 2016 when i walked through the doors of principal i noticed that we didn't have an overall system of waiting practices here and so what that meant is that teachers at no fault of theirs were creating their own ways of establishing practices were in each classroom and what i noticed that classroom or um to teacher so it kind of became confusing as to what constituted an a or if he had each grade or each level because it was each teacher had their own system of grieving we also were including behaviors into that so one of the things the common one was if a student missed a deadline we would take 10 that off inaccurately reporting a student's grade of what they've learned but that that part that responsibility is still important but it shouldn't be reported all right okay so we were trying to find ways to accurately make sure that we're reporting on what students know based on skills and standards versus reporting out uh having those intermixed within the grading so in 2017-18 we did a book study it was called a repair kit for grades 15 fixes for broken grades by ken o'connor he's a big educational guru more specifically around grading and grading practices the leadership team then decided we were going to implement some of those practices into place so in 2018-19 we as a grade level we picked one or two things that we're going to do at each grade level i think i can't remember exactly but i remember one team decided to do no extra credit so we took out extra credit but really focused on how does the student show their learning a little bit more versus here's a worksheet go fill this out and i'll give you 10 extra credit points we focus it more along the lines of exceeding the current standard or the expectation the assignment um and then within that this year we this past year we did align some common practices we focused on 80 for overall weight for summative assessments and then 20 on formative assessment and then we um implemented a couple fixes um from the book one was we took out extra credit um another one we took out reporting out zeros the reason why is that when zeros drastically drop students grades if you look at it a 100 point scale 0 to 59 is a 60 point scale of an f versus an a is only 11 points it can do to get an a so we felt by reporting out at a 50 at least did not drastically overall impact the students grade that would drop them so far that they wouldn't be able to recover but it still represented that they didn't do what they should have done or meet that that target of achieving we did this school-wide book study this year and this past summer i did some of the work that i'm going to talk about in the next slide here so in the next slide it's kind of an overview again we're still sticking with the 80 20 80 weight of that summative really understanding what students know this isn't always a test it could be a project could be any kind of assessment that really shows what a student knows throughout all of the practice they did all the feedback they get it comes down to really representing what a student knows and some of the informative assessment comes down to that that's kind of like a checkpoint along the way of how well students are doing along with the practice along with the feedback and those can change and they can be very fluid as students show more learning along the way one of the major changes that you'll see from a parent side is that all grades will be reported out or marks i should call them assignments will be graded out of 10 points and we're gonna be heavy on our language here at school talking about our performance indicators or descriptors which are exceeds meets beginning approaching and incomplete we have five marks and that's the language we will use in school when we talk with our students so really focus on feedback but as a parent you'll see assignments that will be from five to ten and then again those five to ten will correspond to a grade we haven't gotten to a part yet of changing up skyward is yet to make it represent those descriptors we've talked about so there's kind of a transition so what you'll see at home five to ten what students will talk about so that language will match here at school and when you're talking to your child at home um some other things that we've changed up is that learner characteristics we feel that there are learner characteristics that are important for student achievement student success but again these are behaviors that necessarily should not be reported out as far as what a student knows towards a standard or skill but it's important for you as a parent and the child and the teachers to know how well that student is doing around these learning characteristics within that class so those will be reported again the learning characteristics will be out of 10 and they'll get feedback along the way and those will come out at the end of every month starting this month to kind of show you exactly how well your student is doing some of the things are work habits digital accountability i can't think of the other one participation all of these are different things that will be reported out homework there will be a homework column that'll be formative practice now formative practice and formative assessment are two different things form of practice is exactly what it is we want to make sure that students have plenty of opportunity to practice this skill this could be homework this could be class work this could be class discussions but we want to make sure that students it's kind of like you compare it to sports a student makes mistakes during practice it doesn't impact them over on their overall performance in a game so we want to make sure that students have time for practice but it doesn't impact how much they know and are able to learn that's why we do those formative assessments to get the kind of the checkpoint on how well students are doing throughout the class that homework column or that formative practice is out of zero points and it has a weight of zero which means it will have no overall impact on a student's grade however and sorry not no however but you as a parent will know if your student is working on that practice or not so it will be reported out either as a zero as complete which is kind of backwards but is the best way we can make it work in skyward it'll be a zero or it would be an asterisk if it's an asterisk means that it's just hasn't been turned in all of that will be counted as no count and if it's missing and it's able to be made up the teacher will check missing and go to the top of their account in skyward so they'll know they'll have to make that up as practice as part of getting to those better summative informative grades students will need to work on that missing assignment to do better last thing we had this in a little bit in place last year retakes and redos it wasn't a formalized practice we had teachers dabbling a little bit differently but as a subcommittee we came up with what we feel will be a simpler easier process if a student doesn't do well on an assessment they communicate with their teachers they fill out the form and that form really is about reflection where did they make their mistakes what errors did they make on the assessment they can identify that maybe they didn't do as much practice as they should have done so they'll work with the teacher either to get new practice make a practice they didn't do or just have simple conversations with teachers in order to identify what they need to make up and they'll be able to retake that assessment so that this way we have a consistent process across the board for all students to retake and redo assessments and so lastly just really there's talking about communication like i said we i'm pretty excited because we did our first podcast um me and mr buck walter so that'll be coming out soon just really talking about the why we're doing this work we're going to keep adding to those that series to kind of help parents understand some of the practices we're doing i'll be putting out a cheat sheet for parents that kind of list some of the things they should be seeing in skyward and understanding some of the language that we're using within school and then also i'm doing a quick presentation and i've been trying to narrow it down because it was like 15 to 20 minutes long and i knew i'd bore people with that so best i could do is 10 minutes so we're gonna have to go with the 10 minute little presentation so that should be coming out very soon so people can start seeing what to expect in the skyward any questions i don't talk fast but okay item g is the analysis of enrollment and you'll see in exhibit 15 our enrollment history we we did go down significantly this year i knew that we would hit a drop because we had parents choose to home school or a private school option so but we went down just over 100 in a year's time so that's a significant drop for us the second grade was the one that caught me off guard but uh so that's that is what it is now it's possible that that will go up i knew i figured kindergarten would be short uh because i think if i had a kindergarten child who was on the edge of age-wise i'd probably choose to wait a year as well given the circumstances so um how many did we come in to screen how many were screened in kindergarten i don't i don't know exactly i don't know how many we screened um i do know that we didn't screen until uh closer to the school year this year looks like third grade enrollment increased yeah yeah and you know the interesting thing was uh we we hired a third grade and a fourth grade teacher late in the year late right before school started and i was considering trying to hold off maybe just for budget purposes because i didn't know how many kids were coming back and at the time a lot of parents hadn't registered so we got on the phone and called and the parents and i just targeted those two grade levels because we were making a determination whether to hire a teacher or not we called and the parents said they just they were going to register so we went ahead and hired the positions and then it was second grade that didn't well they didn't come back so second grade went from 178 last year to 155 this year that's a full class drop so we'll have to really keep an eye this will be this will impact staffing for next year eighth grade lost eleven two which grade eighth grade yeah yeah so um that was this the uh there was a surprise there i kindergarten did not surprise me second grade did i didn't i didn't see that one coming being that that many so we start getting into that that loss of kids does impact staffing um then the uh the next page shows you on exhibit 16 you'll see a uh what the class sizes are and you can see in second grade we're very small third grade fourth grade looked good first grade looks good kindergarten actually is uh 20 21 so it's it's where we want it as well we ended up you can see our number of kindergarten teachers we we are one short but we so we are not overstaffed in kindergarten we didn't we were going to hire another teacher but the numbers just didn't show us we didn't hire that position and then middle school you can see this middle school schedule and in bold prints next to the course sections you'll see the class size in bold print so most middle school class sizes if you have been on the board a while you'll remember there were years where we were 30 to 35.
that's a big conversation that we're going to have over the next week here right is determining what is that best date come back we know some people want to come back as soon as possible and i get that i do too but i also want to make sure that it works and it's within reason there's not these huge dips in the experience for our kids as a result of it no don't don't remember back when we were talking about the hybrid schedule this summer and um the notion that hey uh we'd like to get the kids back as soon as possible because we're thinking things are going to get worse as time goes on not get better so wouldn't that be consideration it is yeah yeah um if the numbers continue to look worse this might not even be a conversation for a while right um so that is another major pressure on here is that get kids back sooner than later because the numbers could go the wrong direction right you know we could also just be in a dip here because the labor day holiday and numbers could improve after this dip i i don't know the question is do they dip so far that we're now in substantial and have to work our way back out of it i'm just throwing in another consideration no it's it's all on the pro con list right now as we work through all of it so so that would leave about if you're talking the 19th that's what eight weeks after school yeah it's about the midpoint of the semester you know which okay that's not a bad time to transition to something i'm just trying to bring it up in my head yeah you know and then if we get if we end up in terrible date around that time i i don't know what happens from there you know off topic but have we decided anything or is there finals gonna look different for the semester yeah finals will definitely not look like they did in the past there's just no way for that to occur when do you think we give some indication of what that's going to look like what finals will look like yeah other than i mean i don't because that leaves everybody wondering okay it doesn't look anything like it he has in the past well in the spring they didn't either i mean it's totally different instruction standards i mean they just they can't look like they did in the past but i i haven't had the conversation with our teams yet about you know what they're talking about doing yet at the end of the year or the end of the semester and then we're looking we're working on the s.a.t um for the 14th yep you know waited a way to do that correct as safe as possible on that day the only students we would be able to have in the building are seniors you know so that would be a testing day for seniors okay all right and the last thing we're also working through is the teacher appraisal process and how that works because our old teacher evaluation system is all built around seeing teachers teach for a whole class period you know and those kinds of things and some informal drop-ins so you know ed and janice are getting into and their our administrators are dropping in and are being invited into remote classrooms right now but how this works especially for our non-tenured teachers we're working through and we have a meeting scheduled i think next week with our appraisal committee to work on this all right i know we've taken a lot of questions so far are there any left out there oh we weren't supposed to ask you something [Laughter] no i got them all out of the way in advance yeah anything else um we we heard a little from the students in terms of the kind of how's it going sort of question and response i'd um curious to hear something similar from the teaching staff yeah that's all coming in that survey information that's going on over the next couple of weeks so surveys will go to families to students and to staff to help us get feedback on how the experience is going and those surveys are being built by that feedback committee certainly we have some something ongoing yeah those will go out on a regular basis throughout the rest of the year okay but we we have meetings you know ed and janice move with their leadership team very frequently like weekly or or sometimes even more often and that's through the department chairs that's how we are getting feedback right now uh through that leadership structure but we're getting ready to have those surveys that go out so everybody can offer us their direct feedback so right now though certainly we must be receiving emails from parents and students about issues that are going on in their classrooms and absolutely so how was how was um was all that when we get the when we get information how is that being disseminated to the teachers well most we always encourage people to reach out to the teacher directly i mean it's the same thing that would have happened if people are in person right so if somebody reaches out to me i usually direct them back to their teacher or if they're not comfortable talking to the teacher then the department chair if that goes nowhere then the building level administrator and we work through the chain of command just like if it was in person so is there a general sense that what we're dealing with right now isn't much more different than we in a typical year or do we have any sense no it's very different but [Music] i don't it's hard to tell mike as to whether it's more or less it's just different right the types of issues are different the type of discipline issues are different attendance is all different parent concerns you know parents a lot of times are working at the table right next to their kids yeah stuff that they're hearing and providing feedback on is very different than a school year when you know a student comes home with this is what happened in class now it's this is what i heard in class so i just you know so what i'm hearing right now we're already so we are now this is are we four weeks in how many weeks are we now of the remote learning yeah but how many weeks have we been doing the remote schedule right what was that chance i don't know it feels like 40 years right now mike so and what i'm hearing is getting surveys and i just it seems if i'm just concerned that getting almost two months in before we're yeah but information i mean if you would have asked two weeks ago nobody had any routine established or anything else at that that time i mean you you got to give it time to breathe and to get into place and for people to get into a groove before you can ask them how how is it going you know i think we're getting to that point where it is time to do it plus we needed time with the feedback committee to do the work to build the surveys to find the right company to do it to to work through all of how the analytics are gonna work and the feedback will go so um you know in a regular year yeah and i i am i am sure that teachers are getting feedback from students and that they're hearing from students because that's you know that's what we're encouraging everybody to do that's the best way that a teacher on the ground can learn as to what's going on right now is to seek that feedback well my you know my own personal experience so far you know i have my daughter and and seems to be going quite well um but i have no idea of how representative that is if of everyone else's experience and it just you know i think most people are most people are giving us time and we appreciate that people are being patient with what's going on students are your patients out of our students today parents are as well knowing this is all new to everybody and and that we're going to work through it but people also just like they always are if we have something that majorly concerns a parent they're not afraid to reach out it's we're already four weeks in and and i don't want to wait another month before i'm i'm hearing hearing back from well mike i would assume that if it was horrible that we as an administration use the board would be hearing about it because our community has not been bashful so that's been my soul sort of i mean uh yes i they i certainly felt like with the volume of emails we were getting prior to our start of the school year that uh there's a lot of people that are not afraid to speak their mind well by no means like i said i don't think we have a perfect yet i think that people are being patient and you heard the kids teachers are improving their experience is getting better and i think as long as people see it continue to improve people's patients will remain but if they see it stagnate or go backwards people aren't going to be happy with what they're getting and um and we're we're providing lots of support for our teaching staff as well i i assume there's a lot of yeah there's a lot of time built in for professional development and for planning and team collaboration which there has to be because every teacher is a first year teacher all over again so um to develop and to deliver quality instruction our teachers need time to work with that especially across their teams right so that our kids are getting similar experiences within the same course the quicker we can gather information the better we're on i i think i have a question yeah um rod's team how are they handling because that was a little embarrassing to hear that a kid can't get his chromebook exchanged out and he has to listen to his phone he's got the computer well if it was one day okay but if this has been going on for a week who does he contact do the teachers know to direct those students and why hasn't that fixed because that's not right with as many chromebooks as we have bought over the years he should be able to get replaced or swapped out yeah i'm not sure about his particular timeline but we do have a help desk that's staffed our staff has worked you know all throughout the week and over the weekends to make sure i'm not sure about his particular issue but it sounds like he got a bum piece of equipment and then he ended up drawing a bad card and got it for a week you know well but i don't know rick how soon he reached back out to ask or i don't know his particular story but if somebody shows up with a bad chromebook at school we give him a brand new one right there on the spot so i gotta i gotta i hate to pile on the rick's situation here but i can tell you that in that my daughter's had problems with her chromebook well individual issues are not indicative of a widespread issue i'm not hearing most kids aren't going to raise their hand if they have an issue they're going to try to work through it unless it actually leaks out to the teacher and the teacher may say hey i didn't realize you're having this problem and then forward it on we have most kids aren't going to be calling the switchboard to school saying hey i need there's a email address that we've told them all that's the help desk we every teacher knows how uh to get a student help every counselor knows how to so we have all of the processes in place a kid just needs or a parent just needs to let us know when we work through that and i have not heard other than the zoom issues that came up that were either nationwide or the ones related to malfunctioning hot spots that we couldn't quickly resolve i have not heard of widespread concerns about tech issues across the district there's always going to be look it's tech right right you're always saying there's got to be an avenue where they can advocate there is there's they're not going to do it on their own there are many ways in which they can do that we continue to publicize that to all of our students i'd like to know how long he's been working up like that i don't know about his individual issue right yeah but i'm not hearing about no i would like to know i'm not hearing about why there was a week it's been too long yeah like i said i i can't speak to his specific situation one one of the questions i have coming up and again that it doesn't have to be for next week but at some point i'd like to unders i'd like to hear more about how there's a lot of concerns about how we're going to do commercial support of our students counseling social workers etc remotely and i would um both promote it with hybrid it would be nice at some point soon just have an update about what's going on in there i would appreciate that no i'm sorry nancy i didn't quite social emotional supports for our students just to provide an update on that sorry i moved this so i could yeah absolutely thank you no we're very active in in those areas we can definitely provide an update anything else i know this has been a tremendous amount of work and thank you all this is not easy it is a moving target um i am glad uh i am proud that we are taking the safe that we are doing this doing things the safest way that we can and uh it's not easy and i do appreciate everybody's um patients both in administration and staff and students and in the community because it has been a hard thing i appreciate all the work that everybody has done because this has just been a tremendous lift so thank you all for everything you do every day all right uh next item to just quickly go through the board has been provided uh these materials but it just go through quickly here any master facility plan updates we're wrapping up phase b from the summer you're now sitting in the south steam edition if you go out front you'll see the new denim drive that's going in place i think those pavers go in this week right yeah so this is wrapping up um bleachers and squad rooms here at south are almost done uh dan and i kind of got a little peek of it last week but i didn't have the keys to get in so what is it the bottom left what is that that is the squadron uh underneath the bleachers so that's the space that's enclosed and heated that students can go the teams can go into yeah and if they're security's pretty good we couldn't get in south auditorium you can't drive the bit by the building without missing that a lot of work underway there here's a few pictures of the structure going up with the precast concrete what's the finish going to be on the outside of that i can't remember off the top of my head mike i know we've talked about it before but right now my brain isn't holding that right now we probably made room for some alternative schedule i'll have to go back and look so is that the fly that's the fly tower the biggest part of it is the fly tower yeah yeah and then in front of it is the small theater to the left of the image in front of the fly tower then the scene shop and the dressing rooms and then all the way over to the right is the theater classroom the new theater classroom the south florida commons is starting to take place including the grand staircase has gone in but a lot of the steel is in the structural steel is in place and if you get a chance to walk it now you'll get an idea of the size and scope of that space it's enormous here's a couple more pictures of the commons the one in the top left hand corner is that's grand staircase going up across all three levels with study lots on it then over at north high the gym and the alley are almost entirely completed at this point the serving area and kitchen their squad rooms are starting to get buttoned up and insulated and in place they're almost caught up the south i hear after that initial huge setback because of the foundations underneath it they've been trailing south high since the start north library and commons the library is beautiful these i added last minute so the board hasn't seen this because today they started bringing in the structural steel for the roof yeah for the roof that goes over it so i think that's today the next three days right that they're doing doing that so the crane over there is pretty cool we had a lot of neighbors out there watching the big chunks fly over the roof today so in the next couple of weeks that'll get sealed up and be ready to be worked on throughout the winter interesting structure the steam edition if you drive by that southeast corner the outside is starting to look complete the inside isn't there yet but it will be there in the next month here or so but it looks so much better it's gonna it's it's gonna end up being people are just gonna wonder didn't it always look like that correct the brick matches exactly yeah yeah looking good yeah it's looking really nice there instead of that wart yeah that was on the southwest all right uh i'm tours are still available uh if you haven't gone on one yet i just want to say hank gave me a tour two weeks ago it is phenomenal i suggest everybody to take them on a tour it is just worth it any chance that we could have one of our meetings at north um we can yeah we can talk about it okay yeah let me talk about it with the team and see we're just okay working the bugs out here right now and every time you know it's once again the the dip in the performance i think you've noticed that this meeting has been easier than the last one was yeah so i just if we were going to do if we were thinking of doing that then i would show up early like we kind of i gotta you know we did prior we had a little walk around here before meeting it'd be a lot easier for me to lead a tour on a night that's not a board all right so i'll schedule something with you then that'd be great you want to walk around the door yeah absolutely yeah dan went last week thank you this is an opportunity for audience members to address the board at any topic opportunity community high school district 99 for anybody who wishes to address the board is there anybody calling in wishes to address the lord we have uh we have some responses here let me make sure that i have the right date here all right uh we have a few receptions of visitor comments uh christina paschall if you're bored the difficulty our kids are facing as time goes by only gets worse please do everything you can to get back to school urgently and from gary baker encourage the board to strongly consider some form of in-person learning as the benefits of in-person learning as compared to remote learning exceed the perceived risks of the virus this has been demonstrated by other schools that have opened already thank you i'm beth baker as the mother of a district 99 student and someone who works with high schoolers from various schools in dupage county i would like to encourage the board to get students back to school for in-person learning given the low coveted risk for teens the extraordinary preventative measures from north and south had planned to implement the difficulties with remote learning and the increased mental health issues teens are experiencing by being out of school i think this is not the only reasonable i'm sorry i think that is not only reasonable for students to return in some measure but critical for them my son's best friend had a horrible experience with technology speaking such that in order to make it through most of his classes he's had to do his e-learning at our house the tech department at north after repeating contacts told the student's mother that they cannot find help for their son another student from a different district i work with has always been stable and grounded has repeatedly reached out to me for support and was called in to see her school psychologist recently she texted me that i don't even feel like i am living a life other students have expressed to me how much learning takes place online for a variety of reasons and how the 80-minute periods are extremely difficult for them to get through i know this is a tough situation for everyone especially those who have to make the important decisions and you're all in my thoughts and prayers pre please consider the costs of keeping students out of school when making your decisions from maria eason i want to share a comment from my daughter is a senior dgn that made was made to me via text during the school day she stated i feel like i'm not learning anything in any class this is an unsolicited comment made from a high achieving actively involved student this should be a concern for every person in the room she is a student that puts for puts for effort works independently and continually strives to do her best the model of learning is not working for her if it is not working for her i wonder who else it is not working for as a related service provider in an a bearing school district i see firsthand the number of students that this is also not working for i have yet to figure out how to provide classroom accommodations for many of the students in remote learning how do i provide the scaffolding prompting and support that my students need while maintaining privacy in a remote classroom it is impossible i assume that the teachers of district 99 also realize this lack of capacity to provide the needed supports to students we can all try our best but the reality is that we are unable to provide what we know is the best practice in a virtual world this is just one reason why students need to have at least some in-person instruction this does not address the growing mental health concerns the lack of successful distribution of meals to students the reduced capacity to observe suspected abuse neglect the reported increase in substance abuse nor the inequity in education that we are creating the students of district 99 need to see a change to the option for a hybrid model and i hope that the fear and lack of creativity does not prevent us from at least trying something that many schools districts in both illinois and other states have been able to accomplish from her maxi minstree our dgn jr is a distinct honor student so far as having rough days 80 minute periods are just too long for the students or teachers to stay focused on learning what is happening is teachers end up creating breakout sessions to allow students to discuss whereas the actual instruction is happening via homework to watch learning videos in short the school hours are in breakout sessions when students are attempting to have conversations but without really being taught anything this needs to change immediately if we plan to continue remote learning ideally i hope that we are working on getting back to school in earnest yes there is a pandemic raging but we cannot our life by fear at this point it seems as though we are not even making an attempt to bring students back to school in short here's the remote learning changes i am proposing no class longer than 45 minutes reduce breaks in between get through classes from eight to one pm teachers can have office hours between one and three when students can reach out to them via zoom scheduling a meeting etc and i'm really interested in seeing what attempts the district is making to get students back in school waiting for a vaccine is not an acceptable answer that is all of the comments that were received thank you all we uh do appreciate your comments and the emails that we receive are shared amongst the board of administration alike we're going to move into closed session is there anything else no action out of closed session no action no no we're going to move into into closed session we will not be uh taking any action when we come out but i need a motion to go into closed session or to discuss collective negotiating matters between the district and its employees other representatives or deliberations concerning saudi schedules for one or more classes of employees the appointment employment compensation discipline performance or dismissal of specific employees specific individuals who serve as independent contractors in a park recreational or educational setting or specific volunteers of the district or legal counsel for the district including hearing testimony on a complaint lodged against an employee a specific individual who serves as an independent contractor in a park recreational or educational setting or a volunteer of the district or against legal counsel for the district to determine its solidity we have a motion so moved cherry moons thank you sheryl seconds thank you terry pavisic aye shirelle fuller aye dan nicholas aye rick mike davenport hi and nancy kapka hi we are in closed session we'll take a few minute break two minutes you
we are dealing we can deal with k through 5. i don't think they're in spanish yet right now yeah charlie tries to come down we don't let it go right unlock the doors here would be assigned we've got five five uh second grade teachers and we assign this one to be all remote that makes these class sizes all below it depends with how many people ever are in but my bigger concern is what if these people start to say you know what it's working i want to go back in and these classes get up and how many does this go to until we change it i also have a concern that if somebody in this classroom is on quarantine i would like to have that person in that classroom to get their remote learning from this teacher that they've got the relationship with but if we've got one person doing their own learning and we're not giving the teachers time to plan for the remote learning while they're in the day then anybody that's on quarantine here for those 14 days or sick we'll need to transfer over to this teacher and then transfer back and it's just it's it's i understand what you're saying when you look at it from a percentage standpoint when you actually think about how the school works and and what the subs would be in the classes coming in and the grade levels and the middle school in high school was the certifications it's just impossible but um at the elementary i i i think it's advised i've seen a lot of really and i really the teachers would support that as we do this as we said you know when we get done with the thing tonight we're going to continue to work with the cda and start building back more and more time more and more we need to do this i think wisely slowly and and you know we just can't have everybody come in tomorrow and have everybody in and and no more remote learning and we'll say my experience so far i'm hoping there's a vaccine and we don't have remote learning options next year i mean it really does make it pound plus a situation do you have any more questions well also my comments are not my right to treat you guys you've done a fantastic job with what you have i'm just uh we have to find a way we have to there always has to be something else keep throwing out ideas i would like to see maybe how would as an alternative to what greg's talking about maybe low live remote learning so that the kids can get longer hours the kids at home it's not going to be as interactive although you could have depends on the grade one kid could be in charge of answering the questions that kids at home have but um the camera we may have to get an extra camera for each room but the chromebook could be on the teacher and then the camera on the board and then at home kids are learning at the exact same time that the in-class kids are learning and they can get longer hours and not just get out at 12 30.
the state did and were incredibly thankful for the fact that they did maintain this increase in per pupil support from the the 1920 year to the 2021 year so this school year we saw this increase here from 55 48 to 5703 per student in basic support i did budget though in the next for the next school year keeping that flat so not knowing what the situation is going to be with per pupil support next school year which is the second half of this budget that we're looking at right now did budget for that to stay flat so adm was the part that man i can't tell you how many models that i messed with looking at how we different ways you could make assumptions about how many kids we're going to have how many of those kids are going to be in person versus all online and how much money the state is going to give us for each of those students regardless you know if they're in person or online so the budget that that um we're reviewing tonight and and you'll have a hearing for next in two weeks has these three assumptions built into it for for the budget 11 225 students for this fall which is a reduction of 49 again we'll know more at the end of this week how close that number is to real we do know that this 53 virtual is locked in those are the 53 virtual students that were with us in february and so the state did approve the state board of education did approve that those are the only students that will be counted as virtual for this semester and so it actually could be fewer than that if those students graduated our in our school corporation anymore but those 53 virtual students are the only ones that won't be funded at 100 they'll be funded at 85 percent all the rest of the 11 225 would be funded 100 in the february count down 150 students from that and again that's me budgeting conservatively we did have 150 student drop last year from september to february so it's it's not out of the realm of possibility that that would happen again and again i am hoping this is this is hopeful and most of my colleagues i spoke to um are doing the same thing they're hoping that the state will continue to let us count just those virtual students that were virtual last spring in this coming spring so i have 53 virtual students there again and then can i stop you i'm thoroughly confused is this cvp and why only 53 and help me understand 53 virtual so um i'll slow down sorry that's how i i assume that everyone else has been living in this life for the last two months going over this level of detail um so this the um if we were to to follow the law that was in place passed by the legislature coming into this school year all of our students receiving more than 50 percent of their instruction virtually would only get 85 percent of the per pupil support that i showed on the screen earlier the governor and the legislative legislative leaders and state leaders including dr mccormick at the department of education pushed very hard and worked together to find a way in the law to basically you know trump that and they so what they did was say we can count only we're allowed to count only the students that were virtual last spring so on the february count we had 53 students that were receiving the february 2020 count 53 students were receiving more than 50 of their instruction virtually and that's basically cvp correct those were the students that were on cvp in the spring that's it was correct all cvp students okay and so that's the 53 kids that any of those student identification numbers that appear on our adm this fall will only be funded if they're still receiving their instruction virtually they'll only be funded at 85 percent there's a chance some of them could could have moved to in-person instruction honestly this this fall but from a budgeting perspective that's worst case scenario is 53 and so that's what i what i went with did that help deduction yes and no the state board of education approved 100 and i thought that was for this calendar year 100 of any student that was not receiving their instruction virtually in february so when we count this fall they will take all of our students you know we upload a file that has all their identification numbers in it right they will take that and if we have virtual next to that name right and they had they were on our virtual account in february we're only going to get 85 percent of the dollars just for those students all of our other virtual kids as long as they were um not on that virtual account in february we will get a hundred percent of the dollars for it oh 753 you're talking about here are only funded at 85 yeah i apologize the screen is misleading there shifts again worst case scenario for next school year is you're going to assume that if we still have 500 on on doing cbp that all of them will be at 80.
like to me that i mean that makes no sense whatsoever i agree again to ask questions um okay yeah even if they're that way we can always but what we're hearing from the buildings is that the cleaning the the protocols are going okay three days you know yeah [Music] so come on down to the podium just give us your name and address and affiliations so my question is uh i actually have three questions number one are there any plans or have you guys advised anything when you think kids are going to be going back on a full-time basis as opposed to hack days yeah well we and the plan was that we would revisit it in october in october okay and that's so small i mean that's still the plan right okay second question i have is so if we could send our kids five half days and now you've opened up aftercare to everybody in the district how are you preventing the clusters from i mean it seems to me that if if a kid was sitting in a classroom where there was nine kids in the classroom and the argument was well we had a problem with the kids eating lunch but now we can send them all to aftercare and they can have lunch and aftercare and they're gonna all different classrooms are gonna be in the same apple cafe from group a group b doesn't make any sense to me that that's okay but having them in the classroom to me seems like it would be safer to do it that way so i'm just trying to understand the logic for that yeah you can start there if you want sure um those concerns came to us from the association and the teachers so we sat down with the teachers association and addressed those concerns and we came up with an agreement to address each of those concerns which is why we came up with a half day plan that we came up with in the meantime the children that are here for aftercare they're meeting lunch outside with providers from either work family connection or middle earth and then coming back into the building okay i mean but it seems to me that i mean i think unfortunately there's not a perfect plan that no you're right they're not perfect you know we're trying to unfortunately there's not a perfect plan but the original plan up until a few weeks ago was we agreed that the kids were going to go back full time if you opted in for it and then all of a sudden somebody brought up the whole thing about you know having lunch in the classroom could be you know if we don't have staffing we couldn't do right i mean i think that was a snapping because there was there was about 14 teachers that um because what we do in that is that we provide space for the teachers to bring their students here you know there are children here um to use that space so that they can come to work but if we couldn't have used that space um and taking care of those kids if they didn't come to work i mean i i get it i understand certain things but there is no good no i listen i i understand that but i'm also a taxpayer in this town and you know my thoughts tell me that and i'm sorry i'm not trying to great teachers okay when we do this but to me you know essential workers cops firemen ems you know somebody that works at walmart is considered essential or shop right is considered essential they have to show up to work they don't show up to work they don't get paid so the idea is still here i so if they're here till three o'clock then there shouldn't be a reason that you know because i remember at the last meeting that was online we're dedicating x number of funds okay to cover the cost of these things and now the district's paying for the aftercare for everybody right so where's that money coming from it's coming from the taxpayer dollars i'm assuming no from the budget yeah well that's the taxpayers dollars right so to me it doesn't really make sense it seems like again i mean i just feel like we're wasting money you know and then all of a sudden today we get a letter that a teacher tested positive for kobet we don't know what school it was in so we don't know if it was in the high school the middle school the elementary school is there a reason why we're not being told that yeah we're we're following the guidelines from the health department and we're not going to identify the buildings that the future um test deposit has been because we don't want the teacher to be identified period we have some hyper regulations and things that we have to comply with a building that is reasonable to understand that we only have that particular building everybody knows who that feature is so we're just not going to do that right now thank you you know we followed the health guidelines we did all the pieces that we needed to do and the contact traces were in they [Music] so in addition i want to go back to your child care question one of the reasons we have these private providers in right now middle earth and work family connection is because the governor went out and he's put out 250 million dollars in reimbursement for child care so our plan is to go out after that money and get reimbursed so it isn't going to come out of the taxpayers so that's been the plan all along we don't want we have limited funds here to begin with so we don't want to be wasting taxpayers i don't think we've ever done that yet i think we've been very very cautious about how we spend money there in addition to be honest with you is you know i think we do have to take a good hard look at our teaching staff and say we have to be a little bit responsible to propose you know what if we said that we were going to go full day and i knew i was going to have anywhere [Music] but my point is that essential means essential and if they want to fall out then you know i'm sure we can replace them or substitute or whatever that i've been looking for since last december i still can't fill the position i just went into an agreement with the bbaa and the bbe egg to put a supervisor in there for the year because i can't fill the position i have one two three four four more leads that i can't even get people to fill the position by law i can't even put a sub in there for more than 30 days again i understand what you're saying but again it doesn't make sense to me because i look at all the things and i see there are people out there that are absolutely looking for work you know teachers that you know that might have just graduated um college or you know got their masters they're looking for work and i'm sure they'd be more than willing to work especially if they only have to work at face they would have to show them that they haven't shown up they're working longer i'm not saying well they're working with children until 12 30.
i have some vca aca the sexual harassment regulations are title nine regulation yes and on this side um asda is not recommending a second read they were recommending that we approve it this first initial round and there was a presentation on title nine at the law conference um looking at designating and training a title ix coordinator will be me um looking at um training all the employees as the recording requirements of title one sexual harassment the teachers did take a course for through pre-service day on what's our the online school safe schools in order to and they have to pass the assessment on sexual harassment um but of course and there is the steps of the people who would take care of title ix it would be me as the coordinator who is also as hr as the one who would compile the investigation it would be mrs cuevas who would um attend if there's an appeal to the decision through hr and if someone were appealing the decision um here we would move it to contact somebody than one of their counselors as a neutral party to um to be the final person in that decision so um looking looking at the policy i really didn't see um we were looking at something else that was different that was added and again it's more of the equity and civil rights piece and freedom of speech harassment regulations to make sure it's on there yeah thank you further questions anyone online questions are being on the phone um did you mention that you could go to the security for mitigation no no we would we would go to we would we would go to salvador school district in terms of um getting their their counselor involved if it does go to the fourth the second appeal process okay this is title nine that's final step right title nine yes ma'am and we usually in these cases do involve our attorneys anyway in terms of this is what's going on this is what we're gonna do because we also run the scenario through them as well as needed so our attorney this is a change in the law which was implemented and so the title ix procedure is a more of a mitigation and resolution right yes that is correct thank you thank you thank you um i i bring this to your attention to this evening um just to kind of get some board feedback on this particular policy um before i really get into the policy and the parts i'd like the board to consider for change i just wanted to talk real quick about what the current procurement levels are as far as the state is concerned currently anything that the district purchases under the 10 000 threshold the superintendent just has the blanket permission to go ahead and make that purchase anything between ten thousand and fifty thousand dollars it requires oral quotes that are annotated you know so we actually have to write down who we got the quote from how much what was date and time that way we can prove that we actually got the oral quote anything between fifty thousand dollars and a hundred thousand dollars requires written forms anything over a hundred thousand dollars that we used to purchase requires a sealed competitive bid so with that being said the current policy states that um any purchases of uh less than ten thousand dollars may be made at the discretion of the superintendent such procurements are not subject to competitive purchasing requirements however reasonable judgment should be used to ensure the purchases are advantageous to the district so i am proposing and i'm hoping that board would take this up as a possible thing to take it to a first reading the proposing to change that third paragraph to purchases greater than fifty thousand dollars may be made at the discretion of the superintendent as long as oral quotes have been given for any purchase over ten thousand dollars purchases that fall in between this range must be made with notated oral quotes the superintendent should ensure that all purchases made by the district are advantageous to the district as well as in keeping the stewardship of taxpayer funding so i bring this to your attention for a couple of reasons part of the my position that i feel is an extremely important one is one that i go out and i build relationships and i build these relationships with the vendors more particularly bus vendors and cars car lots you know like mr click and his his best empire of dealerships and in making these relationships i would occasionally get a phone call saying hey i have a van i can sell it to you for twelve thousand dollars or i could get a phone call from canyon state buses saying hey we just got a brand new bed bus in they can't they're not gonna take delivery on it i can sell it to you for 40 000 so i am asking for some some some leniency in order to make those types of purchases without having to tell them tell the vendor i've got to take it to my board and get them to improvement before i can go ahead and make this purchase and with the size of continental i don't see us making purchases over that ten thousand dollar threshold anyway unless it actually is the vehicle other things that would fall into the category over ten thousand dollars could be something like um a new refrigeration unit in the cafeteria um anything mechanical such as the hvac systems is going to be done through the school facility support which we talked about at the last broadcast so i can't see any single item purchased over 10 000 other than a vehicle so i am i bring this to you guys for your discussion and in your possible approval to move this to a first reading questions anybody on the phone have any questions no thank you nope i'm good good i'm good thank you okay thank you okay veil and continental intergovernmental agreement beyond textbooks so again this is um just our continuation our tenth year of working with vail in terms of beyond textbooks which is our scope and sequence of standards that are taught in all content areas they also we did take advantage of their professional development that they offer that is very good and very inexpensive and cost-effective for our district we have a good working relationship with them in terms of dms comes from beyond textbooks and we are incorporating our guard teach and enrich our pre-teach and enrich for math this year as well under beyond 10 years yes roxanna from my own notification can you describe again what beyond textbooks is so it's a it's a pacing calendar curriculum calendar for the year that paces and aligns your curriculum for reading math science social studies but it's developed by bail school district so they've taken a lot of rural schools under their wing in terms of since we don't have a large curriculum department who could actually align all the standards and pace them out for the year we send them our calendar and they align the standards based on our start date and end date for us thank you what's the cost is there a cost to that yes and we pay is it on this money it's very inexpensive for what we get for them um for what they provide it's per student the way we're here okay further discussion questions anybody on the phone mrs thank you we have a memorandum of understanding between united community health center and continental for covent testing so again like we sent the email and um it was a great suggestion um by miss kais in terms of if we have things that have to be put on the agenda after the fact that we would send the email to board members saying if there's no objection expect to see this this was not one of them because we received the mou on friday and we were not anticipating that they would be able to come as early as today to test our teachers so um to screen our staff so it's the mou that they will require in order to come to our site i was just surprised at the low turnout well folks being and i also clarified it was short notice because they didn't notice that notifies them till friday that they were going to be able to be here today um so we did send emails out on friday and during the weekend and reminder today i think a lot of staff members also if you don't have symptoms people are saying don't get tested so that's kind of a misconception because this was a screener just to see so i think um a lot of people have been tested already outside and in other for different reasons so again there's some staff who wanted to be tested but have medical things coming up and so their doctors told them not to be tested because they have to be tested prior to that medical closer to them it's stuff and closer to the window and if you've already been tested then that can mess up your test and so mess it up is that they won't they won't test within a certain amount of days and so there's a lot of different reasons that we kind of were given for but that we went to they're willing to come back so we will be setting up a different date um so this was free they did it for free for us today did you say and are there hoping that the rapid test should be coming up will be ready any questions on the phone comments uh mr aniano hi [Music] yes motion passes thank you okay board school events and we'll see how our virtual book fair goes september 21st october 4th because we get a lot of points that we use to order things in our library from our book fairs so and teachers get discounts and new teachers get to order books as well so what's the plan for sports so sports we are looking at moving them to second semester and shortening up the length of the time of the support mercy of the southern valley league at each school who participates as an athletic director so we represented one vote out of i believe it's eight and so we have a meeting coming up next week we met about a month and a half ago and it was decided to postpone for first quarter but then try to run accelerated seasons so take an eight week season and get it down to like four so short amount of days shorten the amount of days prior to the first games and then instead of playing two games a week possibly playing three games a week and then host tournaments on saturdays to kind of accelerate this season if you will so that we can still get them all in it's the news we're getting back from other districts right now some districts aren't willing to even entertain it until after um january one and so there's we'll see what that looks like we've talked about possibly intramurals if it goes that way in the districts who do want to compete that it wouldn't be part of the league but we could make an arrangement with like for example sarita which are neighbors and just kind of keep it in our neighborhood since our kids do go to their school and so that's all still up for for debate because i got an email today or yesterday from sorry that their contact with coach that they're going back correct so the aia has come out with a statement they have a plan to move forward for basically all sports we are not held to the aia we're held to the southern valley league as we're not part of high school athletics and so all of the athletic directors respect the aia which is the high school athletic association but at the same time we kind of use them as a reference for a lot of the rules in all of our sports in a regular year so we do reference that but we also look at the importance and safety of our kiddos as well and so our league is not as a competitive league as high school is it's more for development of young well-rounded individuals focusing on academics and so right now our our biggest concern is how can we talk about sports when none of us are in school and so we've kind of decided let's get in school and serena and us we're going back the other districts are not going back as aggressively as we are and so we'll have to look at that but like i said if that happens and there's a split vote then we do have the ability to look at intramurals amongst just neighboring school districts and so that has been discussed and as that information comes up we will be sure to give it to the board but right now there's there's no decision except to wait until at least after the end of first quarter i have something to add to the events uh mr ferguson mr merzian will be performing at the large part of your highlands tomorrow september 15th 6 to 7 p.m great music and um okay and we also wanted to share um do you want to share i can share um at the last meeting i have talked about the sfp projects that we're trying to go ahead and get going i talked with our rep this afternoon and looks like we're going to go ahead and get those funded and the documents to move forward on those two projects should be coming in tomorrow so that's you know 7 500 worth of district money that we're not going to have to spend on those two projects we're still working on getting quotes for the 20-ton hvac units on the middle school we need to replace two of those so once we get our three quotes and send those into the sfp we can get that project moving forward as well so i just wanted to go ahead and give you that sfd update there's rumor too that the stage is in dire repair i am working with the sfb to make sure that it's something that they will actually replace thank you appreciate it okay before we do governing board information we need to have a meeting we need to schedule a meeting monday september 21st so we need an executive session and then come into a short special meeting so if you can let us know in time that's good for everybody please it's five five o'clock work for anybody on the phone five o'clock in the uh okay information board members uh miss cash you're up well thanks and um for 11 hours [Music] uh okay gentlemen i just want to commend everybody for getting school got going this week from the planning the coupe to getting the testing done today to the whole nine yards congratulations and let's uh keep the faith and everything crossed and you know couldn't agree more make it happen thank you sorry like the echo steve it is we're going to take a little risk here to get our kids back in the classroom we're ahead of some of the other schools and doing this and i think our kids are going to benefit uh from that start date um i also attended the conference i gained a new appreciation of what our students are going through in online education after spending a lot 11 hours in front of the screen i just want to mention one of the breakout sessions that i thought was absolutely fabulous and it had to do with digital citizenship and i i have to say that i no longer have kids in school and teenagers that are struggling with what's going on with social media today and especially as a parent trying to guide them i thought this particular session was was very very informative about the risks that our kids have when they get on social media and the dangers that are involved in that katie mcpherson is the individual that ran that seminar she's brilliant i'd love to have her come here and give our parents and our uh our staff some guidance on on this um there are there were a couple of websites that she provided that can give parents some ideas on how they can protect their kids which i thought was excellent she had mentioned one thing she got questions from parents about you know at what age should you give your child a smartphone and i'm sure that that's a typical question that because the kids are putting pressure on their parents to get them and her answer to that was when you're ready to give your kid a serious talk about pornography because it is all over the net in everything that they're going to touch so you better be prepared to chat with them about that before you want to put a smartphone in their hands and so i just thought it was great i think it's something that that we should consider in in giving our parents and our staff on some guidance on how we can protect our kids good thank you and i know um i did mention that session to mr money on this today so it's something that we'll go through as a team we do offer offer digital citizenship to our students as we alluded to before but i think it's a great idea to have someone else come in and talk to our students and our teachers to give a little professional development as well i also wanted to say and discuss the enrollment of school when you look at the plan for hybrid model again our teachers our kids are super lucky that we do have lower class sizes where we don't have to do a hybrid model because in other districts kids are going twice a week to school and we are going to be able to bring our kids in and even our classrooms the fact that they are built to fit 23 and 24 students in the classroom because in a lot of schools older schools that's not the case because the square footage in the classroom is smaller so again i just want to reiterate when we say that we value smaller class sizes and we do keep our numbers low and that that it's a good thing and we've worked hard to get our students one-to-one and we've worked hard to keep our numbers um at a reasonable number so i really think that it is a blessing for all of us right now that we will that we are able to start and each and every one of you worked very hard to make this happen so my hat's off to you thank you i know it hasn't been easy but we have to take the next step and we'll move forward slowly and cautiously and we'll get this done so thank you very much anything else thank you yes
so we're down in the 20 to 27 range the epic classes are smaller or i'm sorry the uh well the epics are smaller but there's uh the rotations the specialist classes are smaller as well with the way they've got the scheduling this year so that's our enrollment update i am going to have mr whipple jump up again and give a quick update on the conference here you go um just a little bit of information so diana colby is our new athletic director and she's been meeting with the conference so um what the conference has come up with it was an alternative schedule for some of the elect for the sports this this year try to get all the sports in um one thing i'm not sure of that i i didn't check with um is if we're still in this remote part learning kind of thing across the board i got to double check i think the goal was is that we would be out of this around the conference so i'm going to double check that one but for winter sports you can see that it's we're going to be doing 7th and 8th grade boys and girls basketball so both sports will be there wrestling dance and cheer and that'll be from january 4th to february 12th so a very short season winter sports number two we'll have both 7th and 8th grade boys and girls volleyball along with the sixth grade um boys basketball um i gotta double check if there's girls involved i'm not sure on that one and then spring sports april 5th to may 22nd we'll have soccer and track and field and then obviously no cross-country because track and cross country are very similar and the conference just unfortunately cross-country lost out on that one so um one of the things that we're going to be working on is trying to get um with with miss colby looking at the iesa regulations guidelines on how we can do some open gyms kind of get kids back on campus make sure we're doing it safely but we're going to make sure that we are following those guidelines to the t and and try to get kids in here to do some activities because i know i need it and i'm sure they do as well some gyms any questions and that that schedule could change depending on what's going on at the time in the world of cobin so i think that's the best guess right now as to what we'll do the item i is the volvo development update the first page of that you see the i just want to include so you kind of see where it's at it's the plot of ground i don't know if you can figure that out that hardigan road there cuts through the middle of it in kind of the darker ink on the exhibit is uh the new development uh the hardigan road is what connects to to home depot so that's the that's the development the phase one is uh the first the first phase i believe is everything on the left hand side of the page the lower left hand side and dark ink so they're anticipating 240 units 144 1 bedroom 96 2 bedrooms impact fees are estimated at 420 000 and the estimated annual tax revenue is 257 000 for our school district the there's the estimates for number of students uh is just a guess i think it's it's as low as 15 or as high as whatever you think it might be so with the single bedroom units there probably won't be many kids coming out of those but with the two bedrooms we could very easily have some all right so any questions on that so it's gonna bolt right up to those townhomes yes it is right at the home depot i always thought it was next to the home depot well the uh the on the left hand side of your page oh okay i'm sorry yours is up okay okay so the top of your page home depot would be at the very top top right yeah so uh i had my page turned around so yeah the top of your page is where home depot is so they're gonna back up right to home depot at the top there and they're actually going to go up that road a little bit too and as soon as you turn off of the angle off of nipper sink on your right hand side that will be that'll be it too yeah i'm just really surprised that they're trying to put that much in there yeah it looks like a lot that seems like a lot for a very limited road actually [Music] so i i don't know all the details but i've heard that there's there's a discussion about traffic lights because i would think i would think 134 and uh nippersync we'll start we'll need a traffic light now with all this traffic because they're going to go out that way yeah yeah and that's already bad that's all right yeah yeah and then i don't i think in the i don't i'm speaking on like i'm speculating a little bit but i think part of the discussion was and lauren you might know a little more at some at the meeting i think but the uh i think some of the uh there's gonna be some road improvements there they are they're gonna widen it and put a three-way stop yeah they have to they are going to wipe out yeah yeah because the amount of traffic that's going to increase through theirs is going to be a lot yes and i know they had this there was a hearing here at the school but the before that did they contact you yes yeah they've been they talked to uh both christie suffolk and i quite a bit earlier and our issue was the impact fees we weren't very thrilled about the original proposal was around forty thousand dollars and we were in the process actually of researching others and trying to come up with a uh a proposal and they called us and said they renegotiated it and they did all they they got it renegotiated without us getting involved so we didn't have to really go any deeper into that there's another development that's similar to this that's supposed to go as well over by i don't i don't think this one's near as far as long and this the last conversation i had was with this developer right before covet hit so i don't know if it's changed now but it's uh over on the north of the dominic's the old dominic's the north side of that parking lot there's about 13 acres there i think and uh they've got what they uh considered another development very similar to this one number of units and everything that was that was planned for there so i don't but i have again that was back in february so i don't know if that's changed now there must be a market for it here yeah i don't even know they fill up the metals that's pretty full okay item j is the citizens advisory council which this year it's a little different we opened it light up for people you'll see i have quite a list there and we have our first meeting in uh i think september 28th in two weeks um i'm gonna use this group uh i'm gonna try to try to be a little more active with this group this year and be especially in the time we're in right now i'm gonna really seek their feedback on some things that are happening in our schools and um so you can see the the list we didn't turn anybody down um if it got over 75 i was going to start whittling it back we were at just under 50 which actually would allow for maybe a possibly an in-person meeting if we have it if we need to have it but um i'd like to try to do it but i think i have some that are requested to be via zoom so not sure yet what i'm going to do on the 28th but so a good group and i gave you the list of the meetings and the tentative objectives these will change throughout the year but these are these are the things we'll for sure be talking about and you can see on the first meeting we're going to get give them some time to give us uh an update on their perspective of the remote learning and how it's going for their kids and it's just good chance for us to get feedback so i typically like to ask for uh an approval of the membership each year when we do this so all right anybody have any questions can i please have a motion to approve the citizens advisory council numbers for 2020 2021 motion second morning all in favor of the motion is read say aye all right and the last is board member recognition so we've got uh iasb notified us that we have some of our members that achieved master board member status joe cernoska level 2 vivian keter leader shop fellow is that really good i think that's the i think that's the highest level i think nice i think so and then kevin level one julia level two and doug level two so congrats to everybody thank you thank you for your hard work donations um all right that's it that's it for my anybody have any questions on the august employment report no can i please have a motion to approve the august employment report motion joe and vivian yes yes yes does anybody have any questions on the uh mou with the big hollow federation of teachers can i please have a motion to approve the memorandum of understanding between the board of education of big house school district and the big hollow federation of teachers regarding modifications to teacher evaluate evaluation for the 2020-2021 school year motion second general julia yes yes peter yes yes yes yes yes anybody have any questions on the budget as it was presented during the budget hearing no no can i please have a motion to the 2020 2021 budget motion second jill and tiffany yes peter yes yes yes yes yes yes anybody have any questions on the waiving the limitation on administrative costs can i please have a motion to approve a resolution waiving the limitation on administrative costs for school year 2020 2021 is authorized by section 17-1.5 of the school code motion second one yes yes yes yes all right we accepted a resignation from caroline snook middle school ell teacher uh we accepted a resignation from kara basinger middle school pe health teacher athletic director soccer coach basketball coach effective august 14th we accepted the resignation from brooke lee primary school nurse we accepted resignation of jasmina rosemeyer middle school lunch monitor we accepted a furlough request from julia during primary school paraprofessional and we accepted furlough requests from rosanna larlard de zelda middle school paraprofessional oh no floyd requests anybody have any questions on the monthly reports nope nope anybody have any questions on the administrator meeting agendas no no the next regularly scheduled board meeting will take place on tuesday october 13 2020 with closed session beginning at 6 00 pm and open session beginning immediately following closed session can i please have a motion to adjourn motion second joel and vivian all in favor any oppose eyes happen that's it
i think that um fifth grade is leaning towards that with with uh k4 we don't want to we were thinking that we didn't want to hand hog-tie parents that much and say hey matt's at 9 30 get there saved onto a local drive and then uploaded into google classroom and they could watch it with the parents later they could it would probably need to be edited um yeah you can't we can't record any kit we there can be no kids in the recording there can be no because of ferpa so it's got to be correct so but i know that that's i mean if one camera is on you guys and one is on the board no kids are going to be in that sure and then you can't say john doe you have to say hey john don't do that instead of using their last name but i thought you used to laugh i mean that's all part of our time to figure that out correct how like is that going to work so i think that you're right you're not disagreeing but that might take away from the extra remote time where you're having to do well that takes away from the video creation right but not the meetings and the email answering and all the rest of it right because when you're not in the live environment i think you would still need to offer that time to students who are at home like that one-on-one google me just so that you can you know have some time to to talk with the kids and and build some rapport with the kids and your k-4 teachers don't want to have live instruction only because of the distractions that there are i mean while you're teaching lisa's over here anyway i'm going to come speak over here but lisa try to get her to not do that and there's just a lot of distractions that we deal with that would probably need to be edited out there's just going to be an editing end of it so it'd almost be faster for me to do a 10-minute 15-minute lesson no but then i'm not there and i'm going to you know what if i need it my police is not just friendly with her pencil and i need to address some other kind of issues or there's an outburst because we have some children that are on the spectrum in our classroom and so if there's an outburst what if uh someone decides they don't want to do this assignment today and they shove all the papers off their desk i know but there's just i think you're a teacher but your teaching staff is more comfortable doing the videos after that so we don't have to worry about that i mean some of the complaints with the remote learning has been the um asynchronous with the kindergarten two-fifth grade and the the synchronous 6-12 seems to be doing very well the problem with the eight with going synchronous in the little guys is some of our kids you know they don't have their appearance there at that moment to log in and it just it's there's another issue with that and so those details at their grade levels at the buildings we need to work with the administration and the teachers and get those hammered out what we need to do is really kind of look for the big picture and say how much are they coming back and what times are they coming back and and focusing on those things and then i'll guarantee you there's going to be issues this is a complex situation that everyone has their own solutions and everyone has their own ideas and what we need to do is listen to all those but and have subcommittees that work on that but right now i think what we need to do is focus in on what days are we going to be in session it is hard to learn without that direct back and forth which is it is and that's i think why we're here tonight looking at how we can get kids back to school and one of the things that i've heard from several parents is their kids are being knocked off the internet at home and then because the classes aren't being recorded they're really having a struggle so if there's a possibility that we can start recording and they can have a playback that would be very helpful for a lot of families because they're missing big chunks and sometimes they try to log back on and they can't get on i've had some students that then come to my office hours you know they contact me hey mr clayton i miss there's a perfect come to office hours like today i had a student we met during office hours and i got that student all caught up and on on that student's way and that's where i think that remote learning older kids i know it's not ideal but it is a lot more easier if older kids can go to the office hours they can ask their own questions they can take that initiative they might not like it socially but it's at least simpler to trying to heal the kingdom first secondly so yeah so we're looking at separation between k-2-5 and 6-12 um yeah mainly and mainly because of african-americans yeah it's as we listened to a lot of things well unless you wanted to pull up a chair i don't know right there i kind of just wrote off this little thing because i wanted to make sure that these points get set the complexity of the of the situation and everyone having their own solutions and everyone having their own ideas about the data and everything it makes it hard the fact of the matter is schools in this region are coming back into session kids are going back to the schools and they're getting that in-person learning and so they're doing it safely it's just it's time so tonight the decision on specifically it's not just time it's it's looking at it's looking at our local health department's data as well just like some of the folks that brought up here i mean you've been you've been working with our local health department and looking at that data so mrs david's brought up a bunch of questions and there are some concerns with the number of positivity rate what not in all these numbers there's people that will say that our numbers are worse now than they were when we went all remote however you know we were going to be a hybrid and a week before school started mr wagner call thank you for being here mr wagner um he called and he you know he said i don't recommend it and we went with the health department's recommendation other schools didn't um at first i was frustrated with those other schools but i i learned that i can watch them we can learn from them mr wagner's been watching them a lot closer than i have but we made that decision because the recommendation from the health department said we have concerns at this point in time i know it's not the nine weeks but we're making this decision because mr wagner said that he feels it's safe to return and so um what's gonna happen tonight is we've got to set the specifics then tomorrow we'll send out an email explaining those specifics to the parents parents will then state their desire to have students return or remain remote we're really not going to know where we're at until we know exactly how many people are remote how many people are in person and a lot of the fears of i can't do both of this teaching a classroom all remote it's a lot of work you don't know what it's going to be like teaching to all remote and 22 in the classroom or you know it's a it's a different thing i i get that trepidation and that's why we need to move slowly but we're going to be teaching in person and remote and um but once we have those numbers we can figure out the bus routes we can figure out the seating routes we can figure out the lunches we can get eagle's own staff back because we have to provide eagle zone because it's going to be a shorter day for the work nights but until there's a vaccine we're going to be teaching remotely and in person and that's going to have us challenges but we've had good conversations we don't always agree sometimes we we agree and then one of us changes our minds it just it happens as we learn more every day it's like it's a new situation and so um i do want to be clear on a few things though because people have been calling me and saying hey that school's all in why can't you and like the schools that are all in some attend regular hours i mean they're working their normal school day but they're a hybrid and they've got wednesdays off and they'll be freebergs in that situation so they're all in they teach a full school day but they've got a full day for remote learning as well um red bud and valentine are the two that are all in but they've got an hour or an hour and a half at the end of each day monday through friday where they get remote learning time we're going to need remote learning time for the teachers and right now what we did was we came up with a plan for a hybrid instruction hybrid has its pros it has its cons we are in a unique position because we were going to start hybrid we started all remote and i think our teachers did a great job doing something that we all thought was going to be impossible build those relationships through the online it's had some successes and it's been some less than successes but overall i think that it's been a great experience um tonight is the first step and we'll continue to work with the cba to start building that more time as we learn more and we see what's working what's not working do they need more time to upload the videos or do they need more time in the classroom and not worry about the videos so much can they take themselves while they're teaching can they not take themselves while they're teaching those are all things that we're going to need to work out but we should do it with the kids in school you know and i hope everybody's patient with us during that process it's a huge learning curve but i'll tell you why i'm new to columbia this is my first year here the teachers here i applaud all of them for handling the curve the way that they have it's been fantastic um the goal as everybody said in this room best education balanced with the safety issues in mind mr wagner's here to address any numbers issues regarding safety but the administration believes and this is a lot of conversations and um i know that the elementaries they'd like to see that asynchronous friday i still like the monday through friday option um really there are two options the hybrid has the students coming 00 to 1 30 monday tuesday wednesday thursday and friday was all ace and chris you know if we bring back the elementary kids you could do it monday through thursday eight to 1 30 and have friday let me rephrase that i've corrected so many people that are saying that it's not it's asynchronous instruction and that's the key thing is we could have that setup i think it would be better to go eight to 12 30 monday through friday with all the kids and it'd be a shorter time but you're five days a week ironically that would add up to the same amount of time for the remote learning and for the in-person learning um that's where we're at we're trying to get to this point where we agree this is the amount of time for in-person learning and this is the amount of time that we had for remote learning and then we'll work back and forth bargain if you will the impacts of how we can better this education for our community so i would suggest k5 returns monday through friday and that will be with all the students k5 for skipping hybrid because mr wagner says that looking at the elementaries that are all in we can do that safely yes you will have a little bit of social distancing issues but when he looks at his contact tracing it shouldn't be an issue and i would suggest that there are monday through friday all students from 8 to 12 30.
at 85 that's correct and so that's the last line on there is um again worst case scenario we hope we have all of them back in in person next next fall but worst case scenario is that we would still have 500 students in august of next of next year that are taking their instruction virtually and we will only get those funded at 85 and that the number of them will be about the same as it was this fall so zero increase from this fall to next fall and about 500 of those students still receiving their instruction virtually so so just to clarify so the the state's definition of virtual is only cvp given that we have the bridge option for 20.
right now and then do it again again we're back to the birth okay whatever i said my keys thank you i appreciate it education association to respond to that i respectfully disagree with your half-day assertion the teachers are working full day and this hybrid plan is actually harder than a virtual or in person so i'm holding back my anger because you said we're easily replaceable it doesn't work that way okay we're gonna really disagree okay we will um for the record can the board of ed uh state whether the abc news is okay at this time at this time we have four online questions first one is from chris schaffner 609 why supporter why is the board approved real quickly are allowed to be changed without border proof lines specifically referring to the change changing the requirement of daily history screening to a uv screening for parents to complete dependency and the real implant specifically history teams [Music] uh we can make that change we made that change [Music] yes we did and we did run the test the second one is from patricia o'reilly 745 after school house lane during the last doe meeting we were told that the happy schedule would be reassessed in october do you have a date for that for parents to prepare we do not have a specific data at this time patricia will ride the 745 school how clean is there will there be any coffee this year i have not said any dates at this time overall 745 schools how many it is 25 people or 25 capacity whichever it is i agree i think it's ridiculous i mean you could certainly socially distance more than eight people are we considered a political thing it has been sent to the attorney general's office it's been sent to numerous court attorneys and the directives that you constantly get back from the state is we're at 25 so otherwise so we're not just like assuming that we you know we are being told it's not just our interpretations that's i only do ridiculous and or for religious and political activities under the first amendment or providing spirituals or memorial services other than that it's 25 or 25 percent which i've ever seen i'm just reading the website [Music] state your name and address jennifer thompson 551 wheatland avenue and my son is michael pompson he's in second grade can you hear me first i want to commend you all i think the original plan that you put forward was really well thought out and i was incredibly proud to see that our district was going to tackle the full day option and the parent really disappointed to see that that didn't happen although i can certainly appreciate the predicament that you would with the teachers union i would just urge you all to consider that again sooner because there are parents that are in real dilemmas we are working parents and at the end of the day at 12 30 when we have to pick up our kids have no idea what we're going to do with them candidly there were a lot of issues with work family connection last year in terms of safety and managing children appropriately so we don't have a lot of confidence that the system and these programs will be able to adequately control control of international pandemic we couldn't even keep children safe last year um the one thing that i would urge you to look at sooner rather than later the communication that's coming out for parents today second grade classroom received through our children's email not to parent email indication that there was going to be mandatory testing starting tomorrow afternoon of our children at one o'clock but no time is being given um i think that that's completely irresponsible and it's just frankly very disrespectful to the parents who are already struggling to figure out what we do with our children in the afternoon um i understand the need for testing of our kids certainly i want my child to be tested and understand what is happening but to email parents to a child's email address at 12 30 to let them know that all of your next day's plans have to be canceled and or rearranged is really inappropriate and i think there's probably a better way to communicate with the parents in the district and organize that so that people are prepared and not scrambling at the last minute to do so so i'm not sure if there's a plan in place or children can take some of these tests in the evening um but i know for myself we're working family we're not available to help our children do anything until after four o'clock so i'm not sure when my child's going to participate in this mandatory testing that i was notified about three hours ago because important to communicate with the parents directly um emailing a second grader's school email address is perhaps not the best way to communicate important information um particularly when the school is able to communicate with parents via text email and 5200 anything up online um all right foreign
this allows the exact number of remote learning minutes is the hybrid plan and actually by bringing the kids in it increases our in-person learning six to twelve because of all the passing periods i think we need to return to a monday tuesday be wednesday thursday friday all remote hybrid model that we had started with from the github that will be 8 to 12 30 as well exactly as we planned over the summer i would recommend that we start this on september 28th there are a lot of concerns and really today i just ordered a bunch of plastic dividers things that we felt like we didn't really need but as the teachers are seeing the uptick in the in the cases they're starting to say well i i think i'd like that so i think that we should get that for them um we do want everybody to be safe we want everybody to be comfortable we also want everybody back in school to get their education um once we do that if we started like on september 28 i would then suggest that by mid-october we meet with mr wagner again and we'll be in huge conversations but we meet in mid-october to discuss can we increase it will it be in discussions of tweaking the educational process to maximize the learning throughout that process mid-november we need to keep revisiting this to try and build up all the kids back i think the plan is solid um i think that we need everyone to understand though parents you need a plan a plan for a quarantine people are going to be getting sick and if someone gets sick in the class the people that are surrounding them need to be quarantined for 14 days so you need to have that emergency plan in your back pocket as far as what you're going to do with your children when they get quarantined um i would also ask employer beg anybody with a bachelor's degree that can you should get a sub certificate we're going to need you we're going to all need to stick together and work together to get people in our buildings to cover for the classrooms when we do have people that are sick and get out and that's the key thing we're in this together you know um somebody said that we're being bullied into the board meeting and and you know those kind of comments are kind of dividing i don't want to see us divided over this we all want what's best for our kids what i want to see is us coming together and doing it in a safe logical stepwise manner um we went all remote and the administration didn't make that decision based on the health department's recommendation i firmly believe that he has a public body should follow our health department's recommendations he's now recommending that we can go back in k5 hybrid 612.
now the state's the state's definition of virtual is any student receiving 50 or more of their instruction virtually either separated by place or time or both from their school or their teacher right which does include a number bridge but but since they're a hundred percent we don't care right right for this that's for this semester only yeah that is for this semester only the legislature will have to address that when they come back in january and we're pushing very hard we encourage you all to reach out to your local legislator and encourage them you know uh last year they passed a emergency bill right at the beginning of the session to hold schools harmless from a from a grade accountability standpoint we're pushing very hard in our association superintendent association iasbo are all pushing very hard for them to do the same thing in january to address this issue at least for the the second semester of this school year okay okay thank you just one last ques comment maybe on on the 53 part dr shedd and board members is that the the state governor holcomb tried to separate the difference to from coven 19 related so 53 students last spring in the cvp that wasn't because of coven they're still doing remote option now they're just going to count 85 percent but everybody else the assumption was they went to online learning because of covet 19 and so because of that we'll go ahead and fund them at least for now at 100 so that was that was the separator clear is mud there's mud just weird that mountain is so weird it is so on the expenditure side in the education fund total expenditure is about 71.5 million before you take into account the transfers of those expenses to operations and then 80.1 which is about where we are this year after those transfers when you include them some other assumptions that are built into the budget health premium increase of 5 percent is built in certainly probably not necessary but it's likely the health trust will will vote to have some level of increase probably not five percent but again budgeting conservatively because we don't know what the next two months will look like from a health trust perspective traditionally this time of year is pretty rough from us from a claims perspective right at the end of the calendar year uh budgeted for increase in substitute cost of about 15 percent due to the obvious reasons that we need a lot more subs now than what we have in the past so that's for the second semester of this year in the first semester of next and then there's about 1.4 percent in the education fund for salary increases and the the certified staff the net this school year compared to the end of last school year is down 13 and teaching assistant staff is about flat so that's the expenditures on the education fund here's a categorized line by line budget you can see that the the revenue total revenues are about flat the increase in state support from last calendar year to this calendar year has really been offset by a decrease in some miscellaneous revenues the primary one being interest income we were really starting to make some money off of our money that's in the bank as interest rate picked up interest rates ticked up over the last few years not this year they have plummeted to zero and so we don't expect to make hardly anything in interest income next calendar year on an expenditure side you can see that most of the categories are flat change to my to my notes here most of the categories are flat you see there's about six hundred thousand dollars there in the salary line in increases benefits uh are stayed flat uh mainly thankful thankful uh to the uh what i mentioned earlier in response to your question mr caldwell so while our premiums are higher in some cases we had enough migration from one plan to the other that there's some savings that resulted from that plus our dental and vision costs have been flat for a number of years and we had some savings on long-term disability costs as our vendor helped us out with that professional services line you see a little increase there the cb police cvp platform costs are actually in that line and we also are seeing an increased relia need to rely on some subcontractors for things like speech therapy as it's very difficult as dr van horn could tell you how difficult it is to not only hire but keep them with us speech therapists all of the repair and maintenance line is now in operations so that's all moved to operations now that 25 000 last year was a vehicle and we put that on the 2020 geo bond this year there are some uh anomalies here in the communication supplies and property equipment all of that is accounting changes due to technology so a lot of the things that had been equipment the all of technology basically used to be in that property equipment line and it is now in the communications and supplies line as they move those around but the net at the bottom is is basically flat and when you include in the transfers to operations which were up just a hair the overall budget is just up less than one half of one percent for the education fund 97 percent stayed uh the percentage of the education fund that is spent on salaries and benefits that was the same number as it was last year but just reminding you that in 2004 that number was 91.6 percent in 2004 so again as we've cut out everything we can possibly cut and filled it in with people that's where all of our costs are today before i move on to operations any other questions on the education fund budget so operations fund consists of cpf we've always referred to it as cpf capital projects maintenance technology transportation are the big categories there primary revenue source is property taxes and the they got rid of that avg since it didn't make any sense because it didn't have anything to do with av and now they call it the maximum levee growth quotient that increased 4.2 percent and so we're allowed to increase our maximum levy by just over 4 for next calendar year to help the operations fund and our assessed value went up by three percent ideally 3.8 percent sorry ideally assessed value would go up higher than your max levy growth quotient because then your tax rate goes down in this case they're almost equal so your tax rates are going to really offset one another um but in an ideal situation your av is going up faster than your levy is growing the actual 2020 tax cap losses that we expect are now 1 million i know if you remember last year we the dlgf anticipated that would be 2.5 million dollars and so the increase in our budget for this year really comes from a lot of it comes from that one one and a half million dollars that we aren't going to lose in tax cap losses this year unexpected increases in delayed uh payments and those kinds of things can offset that the estimate for 2021 tax cap losses is 2.2 million again they it's the first year that's gone down in in a number of years so that uh they must have realized they made some errors in their calculations last year assessed value history you can see the last few years have been good to us and this this av growth is really what helps us be able to continue to bond to improve our facilities and invest in the buildings and the technology that our students have access but i will point out the last three years have been good but over that 13 you know years of increases using 2008 as the base the total increase is just 9.7 percent that's an annual growth of 0.7 percent per year and so if you look at just the last few years that sounds great but remember it took us over 10 years to get back to the baseline that we started at before the the great recession here's just a some of those that's tax cap loss that i mentioned earlier the blue line is the estimate that the dlgf puts out every year and then the orange line are actual collections at the end of the year when you look back and say what did we actually bring in and usually they they're actually in every case for us their estimate has been high so the capital projects portion of the operations budget is up significantly and that is entirely due to the fact that we are investing back in our facilities after two years of not having any capital projects in our operations fund budget 2.1 million dollars will be spent on our buildings to to improve across all 21 buildings in the course of this year i guess i'll say 20 buildings because the tnm building is getting nothing from cpf this year but the uh the in the property and equipment line we took out um many of the technology expenses again moved up here into communication and supplies but 2.1 million of that right there is in capital projects line items that that range anywhere from five thousand dollars up to uh forty or fifty thousand dollars before the next uh before the budget hearing you'll have a budget book sent to you that includes a detailed list of those on the transportation portion of the budget basically everything here is is just up a tick with um you know increases in salaries benefits and other inflation except for the property and equipment line and that's buses we pulled them out this year uh you know we're buying eight buses from the bond that we just issued and we close on here in two days and and three buses from the referendum fund operating referendum fund and so the bus is pulling out of there means nearly 16 decrease in the transportation portion of that budget and then the budget that comes the other part of the operations budget comes from the education fund these are expenses that used to be in the education fund and moved to the uh to the operations fund and the biggest change really the only significant change here is the fact that last year i did not budget for natural gas from the education fund put it in operations fund and we moved it to here now because all utilities had been paid for from the education fund in the past and so that's the three and a half percent increase there just about uh three hundred thousand we move the communication and insurance expense somewhere else these are the this is the same issue with accounting because so much of the technology budget is in here same thing with accounting changes just around one thing moving from a category to the other and so that's the operations portion of the budget when you combine all of those together it's an 11 increase over last year again all of that is coming uh in the 2.1 million dollars that we're spending on our facilities and really so so where are we going to pay for that from well we have a larger cash balance than what we anticipated because we didn't lose as much in in tax cap losses and then we also moved the 1.3 million dollars in bus purchases out of the operations fund and so that will be well we'll be able to do a 11 budget increase won't have a negative impact on the tax rate and by negative i mean an increase of course so chad knowing what you know today would you expect the 2022 budget for operations to move back closer to that 18 to 18 to 19 million number i do very good question i don't think i don't anticipate that we will need to budget 2.1 million dollars in facility improvements each uh every year right but we're making up now for the last two years in which there were none done at the elementary schools very very little at the middle and the high schools got some from bond projects but uh generally nothing done at the elementary schools except for band-aiding things to keep them together as we got through those rough years understood and so here's an overview of that transfers from operation to the operations budget to the education budget looks similar to what it did last year not a lot of changes in there the bottom line is it's an eight one eight point one percent of the education budget that's being transferred to the operations budget almost half of what the state sets is the threshold after which you have to report to them that you went over that 15 percent they smack you on the the risk in public if you go over 15 percent and we haven't even approached 10 yet in either of the years that we've been doing this here's that bus replacement plan that i just shared with you i marked out operations because we're not spending any of this money from operations this year but having the bus replacement plan here is important eight buses are coming from the 2020 geo bonds and three buses from the operating referendum fund chad yes could you explain the operating referendum fund what that i'm not sure oh that's the referendum that we just passed uh the election in june the beginning of june so 15.6 cents on the tax rate to pay for teacher salary increases we're going to get into this in a second because it's part of the approval but generally in the past we've always just had our education fund budget and our operations and then debt funds because the voters did pass an operating referendum and you all proved that it feels like five years ago now for us to move forward with that that that's now part of the overall budget process that 15.6 percent and the revenue that comes from it okay and we'll get into that budget here in a second wait till you get into that i might have recall there were three legs to that stool there was the one that we used for for teachers uh salary there was a the uh safety and security right improvements and support staff yes support staff so this falls into which the safety and security the new buses all our new buses that are replacing probably don't have seat belts uh that's a good question we're getting to the point where we really are we got a whole force full of secrets i'm sure i think i was still two years old actually buying new seat belt buses with old okay yeah replacing that that's good so yeah these are solidly in that safety safety security these three buses will probably replace the old ones that really needed to be replaced correct most of which are 12 years or older so this will be like the question mr caldwell had that we can see the details on the plan for 11 buses in 2021 in the future do you anticipate funding 11 buses 2022 23 and would it be the same scenario it just depends on our needs as long as as long as our assessed value continues to grow we can continue to issue that annual and only for the second year now referring to that geo bond that we've issued now this is the second one that the board has approved where we basically just move our capital purchases some of the capital equipment purchases out of the budget and move it to the debt service fund the debt service fund is protected from tax cap losses and so by moving it there it reduces our tax cap losses and so as long as our assessed value continues to grow and we can continue to issue that annual bond without increasing the tax rate we'll continue to recommend that we do that and move buses and or technology purchases like we did last year and this year over to the bond if for some reason the assessed value doesn't grow we can slow down on the bond issues and then just cut back on some of the other operational expenses cpf projects equipment budgets things like that to get it back into the operations budget so this is a place where we've got some flexibility if we looked backward have we hit this target of 10 or 11 new buses every year not not since i've been in the school district i believe which is the reason that it's been shrinking dr bozeman pushed so hard to get it on the referendum as part of a safety and security portion of the referendum that was passed because our fleet was aging so badly as we we would always advertise that we were going to replace 10 11 or 12 buses a year it was always reduced by that pension bond offset as well as tax cap losses and always move it down to six seven sometimes eight in a good year that we could purchase dr bozeman you've got about 120 buses yeah so if they if they last 12 years then you need to replace 10 a year and we've stretched some of that over the last decade that i've been on the board but doing what we have to do keeping a good year let them have really good cummins engines in them and they last a long time so the the next portion of the budget is the debt service funds and we have three of those debt service fund uh the main debt service fund is on the screen in front of you now and um no we didn't pay off any major debts in this calendar year i know last year you asked about that and so i reported nothing came off of the list this year except for of course the annual bond that i just mentioned that we will issue in one year and pay it off the next year the overall budget increases this year 7.4 percent in this debt service fund but i want to remind you so every time we pay off old debt that old debt is under an old law that said we could retain 50 of the next year's payment in an operating balance for that fund and so we've done that for years dr silva did an amazing job of building those up and making sure we had those in place new debt you can only retain 15 of that and so our strategy here is to slowly draw those down so we don't get hit with a a year where we have to say oh my goodness we have to issue giant bond amounts in order to fill that gap and so we're just slowly drawing that down so this 7.4 increase does not increase the tax rate because we'll use those operating balances just slowly year by year and the next one this is the last time you have to see this one the pension bond debt ends in 2021 we will make our final payment next year and that budget is flat and then fully funded the referendum this is the old referendum from 2010 the referendum debt fund on the high school renovations is a flat budget as well just want to remind you we did refinance this debt in and so last year and this year the payment on this is a million and a half less per year than what it had been before so thanks to all that work you all did refinancing that debt we were able to use that to do the east auditorium renovation as well as the soccer project up north of town and so there's the debts summarized in the middle of the screen overall the three debt funds up 5.1 percent compared to the prior year and then here's that referendum operating fund that i was so excited to get to because we we did we did win that referendum thank goodness yes so the budget should look familiar to you because these are the exact numbers that we paraded in front of the public day after day week after week month after month as the referendum um dragged on for for a little longer than what we expected and so these are the numbers that you saw then they're the numbers that are on the website today under the referendum portal for the public to come in and check but this is the first time we're actually putting in front of you um not for your consideration yet that'll be that'll be in two board meetings but teacher salaries being 5.3 percent non-certified employee increases at 1.45 and then all the safety security being about three-quarters of a million dollars the total being about seven and a half million dollars any questions on the referendum operating fund okay that's the bottom line in the summary of the budget there just really quickly at this point in time looking at our cash balances at the end of the year the beginning of the following year you can see the history of each of those funds we did take a hit in the education fund last year as we increased premiums you know right in the middle of the year and had a an adm decrease that was unexpected but these estimates at this point in time i do estimate that our cash balances will be approximately flat to where they were but i should know more by the time we pass the budget in mid-october and so there's the summary of the budget overall increase including the operating referendum fund of just under 10 percent next steps the budget hearing will be at the beginning of the next board meeting and then the adoption meeting is on october 19th any final questions i can address anything board members just just chat for me in a year where you're proposing a three and a half percent increase i'm going to set the referendum piece aside that was we that's a separate dialogue and a three and a half percent increase and to not have any of that go to increase our rainy day fund we i would challenge you to think about where are our opportunities to to grow that because if we truly increase that amount without sucking some of that away i would be concerned i i agree with you mr caldwell and would like to prefer to wait until the that we get to year end and see where the year actually finishes up we have posted and gotten applications for 12 temporary or permanent substitute positions um and um our we in the next uh in the next month are going to pay out the extra half day of pay to teachers that you all approved back in july at the july board meeting and so there are some expenses that are unknown at this point in time as we enter in the end of the year but we did you know we did dip into the the rainy day fund for that 1.4 million dollars to adjust the starting calendar year uh contract year for teachers back two years ago and so replenishing that would be would be my goal and at the end of the year when we see where we are from a cash balance standpoint i think we should look at that as well okay all right thank you i keep it under 30 seconds sure seconds minutes thanks chad thank you let's move to item five on our agenda then request for approval dr roberts you have items five a through i i do uh so a few things here for you first of all minutes of the regular school board meeting of august 24th and minutes from the public hearing meeting that was held last thursday september the 10th so we had that extra hearing that is required by statute prior to beginning the formal negotiations process so that that occurred supplemental contracts from dr hack and mr jensen are listed there for you there were no requests for field trips from professional leads although that bullet point is up there we did have a few school fundraisers that were in your packet we had a couple of sets of payrolls payroll claims were totaling about 5.1 million dollars and then we did have a payroll for august 14th two sets of payrolls august 14th and august 28th that total about four million dollars and then uh dr pleek had a couple of grants in your packet non-english speaking program or in esp as well as the title one part d additionally we add a a moa memorandum of agreement regarding a stipend for teacher coverage currently in our teacher contract there is language about a teacher covering for another period and it would be a cost of 20 paid toward that that teacher covering and with block scheduling that's a little bit of change if you're coming for a period it went from 45 or 50 minutes to twice that almost with with about 90 minutes so we're looking for language that allow for that 20 to become 40 basically and that moa takes care of that situation and then the last one is the adopting of a resolution authorizing performance based accreditation waiver there is a an updated one in your packet based upon feedback from a couple of you and so with that feedback it did have some rewrites and so this is based upon hea 1003 which is a statute or legislation that was approved last during the last legislative session in the spring it permits schools school corporations to apply to the indiana state board of education requesting some flexibility and away some compliance with different provisions in title 20 the education chapter of indiana code or administrative code 511.
i recommend that we follow them i believe that we should start that on the 28th can i ask what's i'm just curious about sizes for k5 just um what what schools are like what are the classes comparisons like what do what how many students do we have in the k5 classroom versus the schools in monterey county that were looked at what were there just to see if we're comparing are we comparing a school that has 20 like we have maybe i don't know 20 kids are we comparing that to a school that maybe we're in the mid to low 20s and then is that what we were compared to as well like this about you know like are we looking at my red button are they those same sizes is that correct mr yeah on the younger kids the class size doesn't really matter because there's very little social distancing done in the class so if you have a positive case in a second grade class you're most likely quarantining that whole class because to identify who was a close contact and who was not is probably going to be impossible so a positive case and so this class size in those younger grades really doesn't matter that much because if somebody gets sick in there the social distancing is typically not met in those younger grades we have not seen many cases in the younger kids the biggest you know obviously the concern is the older kids where they're moving throughout the school that if we have a positive case and a student at in those older grades tracking where they've gone before we lose control of the whole school because then we start having cases pop up here there and that's what's going to would knock out the whole school casino younger grade where they're only in that classroom yes the whole classroom would be quarantined but we pretty much got it contained there we know we can set them out the school continue to operate they come back 14 days later two things i want to clarify uh the rollback for you guys from not opening in person uh to going full remote yes i was on that was solely on my recommendation and i went with it you know not solely on my recommendation but that was my recommendation the reason being behind that is we had no nothing to look at yet we didn't know what was going to happen and the other part of it we did not have our contact tracers in place we knew that if it had gotten into a school we were going to lose the contact tracing ability immediately and it was going to shut down the school right away we needed to get the health department need to get the contact tracers up and running along with seeing what was really happening in the schools so now we feel that you know no there is no difference in fact our numbers are higher than they were when you started as far as positive cases but we feel that now looking at what's happened in other schools seeing what's happening in our parochial schools and in valmeyer knowing when the case has come up we feel we can do a good job of locking it down into a small population taking out maybe a few students that were taking out a whole classroom to quarantine and still allowing the school to operate where at first before we knew we would lose it right away we didn't have the capability i didn't have the personnel hired yet to do all the contact tracing that was needed so now i think we can do that and i think you can safely bring it back and on the other side of that is risk first reward at first you know we weren't hearing all these problems with the kids you know the summer time no no real mental health issues with the kids and everything or just move them on into you know remote learning no problems now we start seeing more and more of these issues with the ability for them to learn their mental health issues and everything the risk is still there but the reward is much greater to bring them back in person than what the risk is so yes so and he's completely correct on the recommendation of the health department now is to bring the students back in safely older kids taking a little bit steps a little bit at a time and i'm not talking long periods of little steps if you give me two weeks at one stage before moving to the next one i'll know what's going on that whether or not no yes go ahead let's open it up a little more or no we need to stay right where we're at because we're we're right there on the edge or hey we need to do something else because we're about ready to lose control so you know we're going to be watching all that but it is time to bring them back as much as you possibly can now of course i don't know anything about the teaching part of that and what's possible for you guys to do but yes the recommendation is to bring them back as much as possible right now so you've been comfortable with k5 all in i think we can control any type of issues that would occur k through 5 all in yeah we'll shorten days or possibly even the friday asynchronous and then hybrid 6 12.
the the purposes of requesting flexibility in the way of compliance have to be about improving student performance and outcomes or asking for some flexibility in administration and educational programs or improving efficiency of school operations or to promote innovative educational approaches to student learning or to advance the mission or purpose of the school corporation we were looking for something like this because covet 19 is stretching all of us and with this provision having been approved during the last legislative session we thought that that might benefit us so with the new language that you have in front of you it talks about governor holcomb's executive order regarding covet 19 talks about the house enrolled act permitting us to file for such a thing and then the third whereas due to the additional or i guess it's fourth one due to the additional administrative burdens placed on the school due to covet 19 the school desires to submit a waiver application to the state board of education in accordance with ata 1003 by providing the specific goals or outcomes the school intends to achieve by waiving provisions of title 20 and 511 iac and outlining how the specific goals or outcomes are likely to be achieved through the waiver process so this does not your approval this resolution doesn't give us the specifics to do we'll work on those and and look at what we can and bring that information back to you but in order to ever ask the state board of education for a waiver of those compliance pieces you have to approve a resolution that's part of the statute so early in the school year we're bringing the this resolution to you so we can have this approved and work with our teachers association or or others to figure out what those appropriate requests could be to the state board of education so this is step one in that necessary process thank you dr roberts that's all right yeah board members do i have a can i hear a motion to approve items five a through i motion two proof thank you this day off twice or a second mr persinger there's a second what questions do you have for dr roberts or any of his staff on any of these items yeah minutes of the public meeting on the 10th are not in the board packet i didn't think so that was okay do we have a copy of those [Music] it was five of us talking to ourselves no one was there i can share that much if there was a blank space james that would have been about but yeah i think i think you're right there was i saw that that there was nothing yeah without those are funny we just put those on next we do not have a hard copy to provide do we share it okay right okay thanks okay so we'll just put that on the next meeting to approve thank you james for that could i just ask a question about the waiver just in terms of i can only think about 200 limitations that doe puts on us but do we have a sense of what we're striving for flexibility yeah so so looking at various training requirements or drills that we have to do things that take up additional time professional development maybe are required maybe it doesn't need to happen every year even even time pieces so if a instructional day instructional week is expected to be x then then based upon the number of minutes hours we've already accumulated can we get some relief from that so mostly around the use of time um is what we would pursue okay because that came from the superintendents and school board associations right okay yep you're right i believe the the mr stenner the some of the suggestions you had i think i i i get that they are they are more restrictive then this really makes this only applicable for this year but i'm more comfortable as a board member oh absolutely administration that leeway but let's say let's do it this year if we want to if dr roberts says hey i think i like that and we can do it again in 2122 then the school board can look at that and review it i appreciate that mr culver so just for everybody saying what mr stinner had indicated that although this legislation was passed last spring and we could do this anyway we're really looking at it based upon the covet 19 circumstances or situation trying to leverage now what's happened in this this legislation and um also put it just for this year the uh the original resolution you received was open-ended in terms of time so this this is for this 2020 2021 school year and then dr roberts on item 5h uh the the moa you had a chance at least verbally to review that with uh with ca and they think that they're confident that what we've written down here would be acceptable yes so that was that was a piece that was brought to us based on what cea was seeing and had a conversation last tuesday or wednesday as a part of the stipend conversation overall this type of conversation was a part of that okay good any other questions board members i have a motion and a second then to accept items 5a through i all in favor please indicate by saying i and raising your hand aye aye aye all opposed same sign motion carries thank you all items are approved agenda item 6 request for approval of human resources recommendations ms heine thank you mr caldwell i'm requesting approval of the human resource recommendations as presented this evening thank you board members do i have a motion to accept this request from miss heine thank you dr second second dr bills thank you any questions all in favor again indicate by saying aye and raising your hands all right okay i'll pull the same side that motion carries unanimously thank you miss heine members what else do you have for a review or other input this evening mr halfwire anything nothing this evening thank you thank you mr stenner yeah you can't see it anymore but as i came into the building this evening there's a gray hazy sky i heard the weatherman say that we don't have any clouds that all of the gray that was in the sky today was attributed to the fires out west wow oh my god and so it just made me think of all the schools and students and teachers that are dealing with wildfires and then along the gulf coast all the schools and the students and teachers that are going to be disrupted because of the rain from the hurricanes so keep them in our thoughts and prayers right good reminder rich thank you dr bills anything else no mr persinger uh just a question has there been any further discussion or consideration of looking at policy 3112 thank you i had written myself a note for that um policy 3112's mr persinger mr bryant and i had swapped a couple of emails but i've really not moved anything to a position to bring before this board tonight but still pushing to do that so we can have a potential rewrite of that to look at mr monroe will also want to have you take a look at that before before we would look at anything as a board officially but thanks thanks good reminder james dr shedd no i don't think so dr roberts nothing else thanks mr coleman thank you our next board meeting is two weeks uh from tonight here at the same location um we will uh we will convene for business that will be our second one for the month of september and you'll be on the verge of fall break at that point i think it will be it'll be on monday heading into fall break yes okay so amazing the semester's moving so if there's no other business this meeting is adjourned
yes can you give us an example let's say a high school student does come down with it what would happen anybody the official term anybody that's been within six feet of that individual for more than 15 minutes has to quarantine and that's why the tricky thing comes in you know if you have a full school where you know everybody's moving around we we're gonna have a very difficult time tracing that person's movement um to where we can get the people quarantined that need to be quarantined before they start other people start spreading and that's why the hybrid model just makes it makes it smaller we can hopefully track their movements a little bit better and get to people quarantine that need to before we lose control what we're really concerned with is when we start having cases when we get a positive case and we're not too sure that really where that person was at and then we start seeing you know a week later we start seeing positive cases pop up here and there then we've lost it and once that started happening then the only option is to shut it down for 14 days which isn't which isn't horrible i mean you know and then you can bring them right back but that's if we lose control and i'm not guaranteeing we're not going to lose control of some school at some point but even then losing control of the school i will know very rapidly when i think we've lost control of the school and that's when i would inform hey you know something needs to be done we're about ready to have this thing blow up and have a bunch of illness you know but i think right now i think we can stop that from happening uh you know and let me be clear on this one because i i want to make sure everybody understands if the health department recommends that we close a building or classroom or whatnot for 14 days as the administrator i would make the executive decision to do that you won't need board action on that but in 14 days they will be coming back in and so you know one of the questions i have for the board is do that allow people to opt out again and i think that what would need to happen is people are going to need to be able to opt out into an all remote environment based on you know if somebody in their family gets diagnosed with cancer and they realize they don't want to put their net at risk they should be able to pull the child out and you can do it all remote for them and so you know it's going to be tough that first 14 days people are going to not like it but hopefully it doesn't happen but if it does they might not decide to come back i don't know the health department is only an advisor i'm only advisory to school boards the only instance would be a full-blown outbreak where i thought that there was no option i mean that would take you know then i could step in and actually physically the health department does have the authority to close the school it would probably never happen it would be up to the the superintendents and everything to close the school on the advice hopefully we'll never get to the point where i have to be screaming saying you've got a quote you know so and then this would be a follow up for mrs clayton at high school level do the kids sit in the same desks every day for their class so that contact tracing would be much easier like do all of your kids in your class sit in the exact same seat or could we if they don't couldn't yeah probably be important to assign seating that's under if you look under some of the illinois state school board guidelines for seating and everything like that um if you don't have a scientist and i went through this with you both what i would suggest the teachers do at the start of each class is just snap a picture of the classroom we can always track it back you can do it the teachers have you can do it on their phones as long as they're their private phones i think that would help because yeah jabot did not have seating that was either the teacher writing down where everybody was sitting or a picture of a deceiving each quest that way we can always go back on this date who was sitting where you know and track it down so anything you can do through the school day to tell us who was next to who for extended periods of time i'm not worried about who's passing who in the hall who's lined up behind the other person in a hall for five minutes or something like that because it's that 15-minute uh issue that we've got to deal with i'm in favor of teachers having assigned seats and following that on a daily basis that's great that is that definitely is the best that we can always go back and track who's where consistent yeah and we'll have it on the buses probably day two i mean day one day two we're just gonna slow it down so we have to well and that's another thing too you know in the very beginning we asked paris hey can you help out on the buses by maybe bringing the kids to school and picking them up just to help with the load are we going to ask that again if they can help out i believe so that'd be great and another question you said so you just need a bachelor's degree to get a sub certificate yes because we may need that like you said yes enough subs because we were talking today and you said that we're we have one sub at the high school level is that correct we still have one sub at the high school one side that does confirm that they will suffer it's the same as mine it's the same versus the same person so we're splitting this middle school once up when i say i'm i'm i'm beseeching everyone to please get sub certified if you can that would be help very helpful how many high schools have gone down because they can't get songs that's one of the biggest problems yeah is that keeping the teachers in and especially in the lower grades because like i said there's it's almost impossible for some of those lower grades for the teachers to be you know high school it's not too bad teachers in the front of the room most of the time it's not within that six foot of students because they're teaching lower grades it's almost impossible so but there again the good thing with that is if there's a positive in the lower grade class most likely the teacher and the whole class are going out together so um that that's a little a little bit different um you know there's going to be cases we're going to have cases we're going to have people that gets it it's it's there's no question it's going to that we're going to have cases in the school it's how quick can we isolate them get them locked down and get them you know corn to get those people quarantined so it doesn't spread throughout the school teachers were not past seeing a whole lot of issues with teachers younger grades were seeing almost no issues most of those students that were quarantining on the younger grades are due to a parent being positive i mean they brought it home from work and now the household and if you look at illinois state school board one one member of a household is positive the the the kids have to be out of school there's all pretty good guidelines on the asymptomatic symptomatic for school age when they can come back and everything the school board's done a pretty good job of setting those guidelines and everything like that so you know the younger kids like spps we've had a couple students out because brother was positive or something like that or you know an older brother was positive coming back from college but we've had no real issues and i can tell you right now spps does not have the social distance in that the younger great they've done what they could but they they don't know that's a smaller school a lot more room that's one that when that's why i worked with them before they went back they have their desks six feet apart in every single classroom meaning if we had a positive and cabeau it would just take out that one student that was positive that's not possible in most schools um it's not possible during lunch either and lunch is going to be the biggest sticking point to getting back to full time in school is getting the 50 until that 50 person capacity goes away you know or that's going to be tough you know you got to utilize and try to figure out some unique areas to spread those kids out through their lunch periods right now with the 8 to 12 30 all in i mean we're still thinking administrators are grabbing gold correct for lunches at that level so we'd be across the board grab-and-go lunches yeah that's what a lot of people are going through huh that's what a lot of schools across the state have gone to just because they can't the lunch is just we get one positive case in the school and it's gonna it would take out the whole school because of the lunch period if you do the monday through thursday eight to one thirty and then the asynchronous with the k5 on friday you wouldn't be dealing with a lunch in in there but if it's at eight to twelve thirty monday through friday then you wouldn't it'd be a grab and go lunch for the elementaries and to be a little bit safer that way a lot much period is going to be what is a problem because when we have a positive tracking the movement of the student during the lunch period or something like that now maybe on the little her kids you could keep them in classrooms kind of in uh we actually just um a scene chart at lunch where they'd be sitting next to the people that they sound like to the classroom which right and then and that that's the only way to do that you know and then and no nobody says no outside you know it's just lunch because that's where you run into problems and that's what the problem with the older kids too is you know you're going to have them going all over the place so with recess i think in ics what they're doing is they're keeping like the second grade class but in this area of the school yard and then the other second grade class way over there so would that be possible that's perfect together so the whole thing you have to be thinking about is you know just keeping groups together as groups so that when one group has to go out it doesn't make it and you know um the other thing we've got to remember this is long term we're going to have to come up with something long-term this the vaccine's going to be available and probably before the end of the year not readily available to everybody but by the first starting next year the problem is it's a vaccine if we're lucky it's going to be 70 effective if we're unlucky it's going to go down almost to 40 to 50 and then you have one third of them then you have one third of the population not taking the vaccine so do you think that next year schools will be still providing a remote learning option i think you're going to have to i don't know what i i don't see how you're going to get away when you're quarantining somebody for 14 days what are you going to do there's got to be some option because you're you may not you may not only be quarantining that one person that's sick you may be quarantining a whole second grade class or at least the portion of the classroom that maybe was on taxes and i think that being able to do remote learning for those that are under quarantine or are home on extended leave or some medical issue they broke no i would say no you know no i and i don't think i don't want to use remote learning like you're doing right now it's going to have to have some way for the kids to stay up with their school work when they're being it's not going to be that you're trying to provide a full quality education for that 14 days you're just not trying to basically right now if you have a student go out with my mom or something like that it's going to be the same thing you got to find a way to get into school work try to keep them up to speed as much as possible you know and then you know so it's going to be different but it's still going to be around and it's going to be a unique situation the other thing we've got coming up here in a month is we got flu season yeah if you look at the statistics more people die from the flu yearly than we've had total deaths do all students get flu shots do all parents get flu shots what's the difference between vaccinating for the flu and vaccinating the coconut once we get some of the treatment right and that's where we and that's the other thing that we've picked up over the past three months is the treatments the things that are available for people who do get really sick you know they've drastically improved the doctors have learned how to and not just the ones you hear about on the news they've learned how to deal with it from the people who are just just barely sick enough to go into the hospital how to treat them to get them out of the hospital when this first came out those people who were just sick enough to show up at the hospital ended up progressing all the way to ventilators now they have figured out the treatments how and that's what we've picked up so no we're approaching and what i think we're going to see is we are going to be approaching a flu-like scenario um in the coming you know by the start of next year by the middle next year pretty much we're going to have to look at this just as the flu yeah father came home sick he got it at work on say the first of the month and he has a child that goes to school we're going to quarantine them for 14 days from the first or 14 days from when he's struggling it becomes really difficult with a parent that is positive especially of young kids the child will be quarantined for up to 25 days because it's if the parent is sick the parent is quarantined for 10 days the students 14 days don't start until that parent gets off a quarantine because obviously the student can't take care of themselves so the parents taken care of now a lot of times what we've seen here now extended families something like that they ship the child off as soon as the dad comes home so that students 14 days starts from when you separate them from that parent or dual parent households you know separate dad goes stay somewhere else or lives in the basement or something like that so we're seeing some of that but yeah it can be a long time especially for the single parent household the single parent is positive the students 14 days don't start until the parent comes off of quarantine and then the student's 14 days would start because they could turn up positive any time during those four running days okay what's your experience then with having like a fever check thing like parents checking the kids before they leave for school maybe logging it in the system aaron's checking the temperature a good idea school checking it it's probably not going to work okay because they make systems where the kids can like get scanned as they come in they do they're they're just not accurate enough i mean they you know i i don't say they're not accurate they're not the ones that you can afford are not accurate or not the ones we would afford could afford they're good warning signs meaning you can use it to pick up somebody's warning sign but in a school situation where the kid might be walking a block two blocks outside in 30 degree weather and then comes in by the time that scanner picks them up coming in the door it's going to it even if they were running 100 something temperature it's not going to catch it or vice versa if it's 100 degrees outside somebody's been sitting outside in the direct sun has a black shirt on when they come in it's going to send a notification off that that person's got a temperature same way even with the handheld thermometers depending on what you know if they haven't had time to get out of an extreme environment they're not doing any good so i yes the parent and no you're not going to have 100 compliance but you're going to have some that are checking their kids to mature before so it's it's definitely a good thing for parents to either sign off on or i don't know what type of system you have here um if it's possible to have them check a box each morning that's great but um that may not be possible you know and then what do you do when the parent doesn't check the box you know um so kind of it's kind of like because i talk to workplaces all the time since no different than any other time of the year don't send your kid to school if he's sick well i think the parent check part could be really great because sometimes the kids don't even realize they are sick and you take that temperature and you're like whoa you have a fever you know that would be and nobody would know but it could prevent something if we didn't and definitely something that you can put out that you want the parents to do i don't know that you need that you're going to have them reporting it to you every time or they do it but it's definitely something that you could definitely stress for the parents to do and especially on the younger kids and stuff like that parents should be monitoring their kids pretty closely and then i think i just have one last question sorry guys um just to confirm so you're recommending hybrid for six through 12 because they're changing classes and to control having to shut down the schools just to see what's going on like i said you mentioned it or somebody did with the school size and classroom size we kind of like i said jabot we're not having any real problems with it but i can't use them as an example of what's going to go here so on the upper grades a little bit slower to give me and people a chance to see what's happening i said two weeks is all you know if something's gonna come up i'll start to see it in two weeks that whether or not we need to go back or go forward and we can always go forward you know and you can go back a step but the hardest thing to do is going to be to bring them back and then have to go to all the remote again so we don't want to do that we don't want to bring them back and then go whoops we messed up all remote so high school we want to take a little slower than the grade school because i'm fairly confident on the lower grades we're going to be able to deal with anything it throws at us in high school if we went full in i'm not too sure we could deal with what may come without taking it slow enough that i can watch it on hybrid for the high school this is clayton would we be able to social distance and put those desks apart on hybrid it would depend upon the classroom there's no guarantee that it works out perfectly alphabetically like we could arrange at elementary levels because each each class is a different combination of students so yes we are going a through k in l through c one hour there might be five kids in the class and next time there might be 14.
same thing in middle school and the key there is just to get as much room as possible you know between them and then we will look at it on a case-by-case basis you know if it's you know five and a half feet and we're not seeing a whole lot of spread that person's probably not going to be required to quarantine it five and a half feet but you know if we're seeing a whole lot of spring we're really concerned we'll err on that side of caution but it it's all on a case-by-case basis and the the contact tracers will all look at that and make the best decision you know like i said was it 14 minutes or was it 15 minutes that you're well you know we've got to look at a whole lot more than just the time so taking need i'll say metered incremental steps for the uppercase yes yes just so we can be sure i wish i could say bring them back just like the grades go i'd love to do that but i'm afraid if we do that we may be right back to all remote very quickly without because something comes up that i really didn't see you know where we go slow we'll probably be able to stop anything change our behavior change the patterning of the schools where we see it's being spread or where we're losing where i lose you know we have one kid that gets it and then we realize wait a second we don't know who he was around for these two hours here because of the movement through the school that's a problem but it's a problem that hopefully he wasn't around too many people that we can then change you know as we see things happen i don't have any questions but i do have a statement that i personally would like to say so for the record elisa schumacher believed that all students k-12 should be back in school full days every day with masks worn properly by all teachers administration and students 100 of the time and less eating or drinking unfortunately with the students in 6 through 12 having to change classes and not being able to social distance properly in the hallways makes it more difficult to bring those grade levels back every day possibly a solution would be to have the teachers move classes instead of students but that would not work for all classes especially those classes with labs pe choir band art and shop we need to try harder as a district because students are being affected educationally socially physically emotionally mentally and technically not to mention all the added stress remote learning has added to families in one of the many conversations with mr grote i had recommended k through 5 back in person every day all day with 6 through 12 going the hybrid model of two groups which we originally had in place and to continue work on ways to get those grades back full time in person soon there will be a lot of work on everyone's part to make sure our schools stay safe for all the students and faculty to return full time in person so stay home if you have a temp wash your hands and wear masks properly i firmly believe we need to be trying harder to satisfy our taxpayers of this district thank you to the administration teachers and all other employees who have put many hours in to make cusd4 great i have another question i think you're on camera can um just i've been listening to everything being said and here have heard listening to the parents to other board members to the cea um i don't have a prepared speech um but what i would like to say is you know everybody's been working hard i did get a chance this past week to spend some time with a couple of grandchildren up in south dakota who are both going to school remotely and parents that say children are having a hard time focusing we had a first grader that would come and finish the task and then run back to the play room and then come back to the computer finish the task back to the playroom and back and forth yeah it was hard keeping that first grader um focused he had a sixth grader who does have uh adhd and he would start at eight o'clock in the morning with the zoom do lessons and various things and that poor kid was going for almost 10 to 12 hours a day so i really felt like you know this was a big stress i would really like to see the kids back in school um i am in agreement that we do need to take the the smaller steps and offer that remote learning at a global level to those who really feel they need it as my kids are doing remotely because of uh parents that have some some health issues so um yes i would like to see us bring the kids back and and let's start with the uh i'm in agreement to start with the five days at uh the eight to twelve thirty four k through five and go um hybrid with the sixth grade 12 and see how it goes for a couple weeks and if things are going better then maybe we can start to bring those other kids back into some short days or every day and keep working our schedules um i would like us to you know maybe say this is a commitment for two weeks for four weeks through the end of the first quarter and then wait till at the end of first quarter to make the next change um and also as to make an allowance for those that are going remote that may decide they want to come back in full time parents that would need to would not be such an impact to our classrooms so that could you know possibly happen at a shorter notice and especially if there's a warranty an issue but again i've been hearing and listening um i i can certainly sympathize with all sides of this whole story and see the struggles that are there so um you know parents are struggling kids are struggling parents are succeeding i i commend those who are doing well my own kids i really feel like they're doing very well at this but um you know everybody all kids learn differently there are those that are visual learners those that have to read it to to get it those that have to have it shown to them and doing hands-on so um you know having the virtual really is only one form of learning so that's that's another reason i really feel like we need the kids back in the classroom but i don't want us to jump in and make mistakes and then have to be it back all remote that's all i have for right now thank you um it's come up that some kids have tested positive for the antibodies how how do you feel about those kids being in and and like would that be i mean could they be here every day because they've already had it or is that only depending on the test there's there's a whole lot of antibody tests out there that are not that accurate okay so as far as i know last i heard from the illinois state school board was that no they were not taking that in now but what you will end up with is kids that had tested positive and then are through their quarantine they're protected for three months from anything basically they would not be required to go quarantine again because of a close contact or anything a parent that had spoken to me had tested their kid to test the positive and then with giving blood at the red cross had um shown that they've got the antibodies right so they were wondering if they could call them instead of just on the a days or b days on the amd days that would yeah they would be protected from etching it and from spreading it for up to three minimum of three months by the survivor stating that this person has the proper tests and everything yes yeah we if they're monroe county residents will have a record of their tests can't go on an antibody test but we can go on the record of their initial diagnosis of having so then are they good to stay in school three months and then on three months positive that let's say july one that's only good for three months and then at that point they'd have to be back on height right as of right now that's what cdc is coming out of yes i have a question i guess the big debate now is how i think everybody's pretty much in agreement that we're going to bring the kids back the big question is what times and how long that sort of thing my biggest concern is if we bring them back until just 12 30 these kids have to go somewhere so they're gonna go to neighbor's house they're gonna go to daycare they're gonna get spread out which means they're gonna be exposed far more than in a safe school environment and that is the only issue with you know i have no problem with them being here all day the issue is with the 50-person capacity per room that the governor has put out and pass through jay carr so it is a rule it's not one of his things that he just said on guidelines or whatever he actually passed the mass rule and the 50-person capacity through jaycar making it a rule making it enforceable for the schools to figure out a way to have one do lunch basically that's the biggest issue no we have schools that are doing smaller schools that are there all day you know there's nothing that says you can't be there all day but it's just figuring out how you're going to feed the kids why they're here with that 50-person maximum capacity if we're making rabid gold bags anyway for the kids to get out of 12 30 is there not a possibility to have lunch inside a classroom if it's just sack lunches there's more exposure afterwards could we keep them here until three o'clock while the teacher is teaching the remote shoulders did they have play time though that's two and a half hours or you know well they have lunch i think right now what we need to do is is decide you know is it going to be the monday through friday for the shortened day or is it going to be two monday through thursday with friday asynchronous another association would like that one more i like the other one better it's the first hurdle we need to figure out and then we'll be working with the association to um look at some of these other options as we do so if we make it monday through thursday and the friday is a remote day on that remote day i guess is there a way that we can go to school eighth grade you still need time right now what you've according to with the association is kind of a uh this is the amount of time for in-person instruction and this is the remote learning time and so what we're trying to do is as we make this change and and not come back in the hybrid model as we had already agreed on coming back with all in person we're trying to hold those amounts of time solid until we have the classroom set up and then we'll be working together to increase those times then you give your speech on your notes like you said somebody like free birth were they going monday through friday or monday thursday full days and then friday remote monday and tuesday is i believe monday is monday tuesday yep monday and thursday are group a tuesday and friday's rupee wednesdays are the full-day remotes and this and this is your this is cape town right here yeah your day through the district and they're until three o'clock but they're two days a week correct so the same number of hours at the end of the day correct yes but me when we had done the first plan had agreed to a little bit of time at the end of every day for the remote learning because the hybrid we have that async i was thinking you said one school was full days monday through thursday and then friday was forward low no all right no they're wednesdays and valentine red leather both on monday to friday all out all day that early but their remote kids are a day behind the rest of their kids too so they've addressed it that way so we have no local schools that are monday through friday eight to three here always and spps is public schools but also the parents that are working parents because we're going to have some people that are going to just stay here and and our staff like monitors i mean i remember when i was a kid my mom came into a recreation school we have those let's sign them up for stuff i'm willing to do anything that we can do to staff this i mean it's because i think we're going to have a lot of people doing the eagle zone and um you know i don't i don't want to have a waiting list for it so we're going to need to just wrap it up and figure it out so what about all the community service hours if the kids need to graduate they can help with legal zones degrees with people's own counsel's community service hours i don't need to pay them sir currently the workers all get paid but you would be able to but i mean you could make a recommendation and you did it as a high school student that's service and it would be a huge community service for parents i think there's a lot of good ideas you can close around here for sure yeah i think all of those are taking time to work through consensus to some degree and and there's a plan that appears to be workable as a first step while some of these ideas are getting further developed to see if they can really happen and so we need to make a decision on at least that first step here there's literally an infinite number of ways to do this right yes our our administration and our educators and health department officials know best piece this all together and so we probably need to let them digest some of the thoughts and ideas and see if they can come up with you know the next step after this first step and i would like to see a committee put together where you've got maybe two board members a teacher from each of the schools specialized teacher because we really haven't talked about special ed and some parents all you know maybe people with the opposing viewpoints to help really brainstorm and come up with some great ideas because that way nobody's alone in doing it and the community hasn't put yeah i think that that's a good idea and i i really think that that may be also a good process for part of the two-week review that if we continually go through like in every two-week review to uh establish you know what types of steps we can grow too and can get the feedback i'm fine with that you're just gonna sleep on it and get back to me so that might be tough with the teachers if it's you know meeting at six o'clock at night though i would do it nobody don't want to i mean i would do it but i can't take off work until the day to drive what would be your preference going monday through friday from 8 to 12 30 or doing monday through thursday 8 to 1 30 and then have friday as a remote and i didn't say all thank you okay so doing all the math if we stay until 1 30 and feed them lunch which is a major hurdle if we kind of work backwards so part b was going to get out at 120 so if i take off that half hour lunch i'm at 12 50.
the 12 30 release time is only really losing 20 minutes of construction because we don't have to deal with lunch so i think that the k-12 k5 teachers would rather go 7 50 to 12 30 not have lunch and have friday as our synchronous day until we get a better handle on all of this because doing two jobs is is that's going to be it's going to be very hard on us and if we're only losing 20 minutes of instruction by not serving lunch it sounds like a major headache that we're not having you're still serving sorry it's not not serving it here thank still do grab and go i mean little one we're going to have to have snack time 12 30 is late it's good i'm going to need a snack so we're going to have to have snack time and you know hopefully the weather's nice we can go outside and have our grapes and have some mask off time but uh realistically if you wanted to know what the teachers would like that would be what the teachers would like and i don't know if it helps with busting or not because all of us would be busting at the same time all four buildings yeah because that would help her or not unless he's gonna be the same if you do a four day five day and we're all getting out of the same yeah so the only thing is you know it's only 20 minutes a day but i feel like parents are gonna say well it's already three hours less than what or two and a half hours less than what it normally was before i get that it is a second job and to ask us to do that in two hours sorry tyler um if you ask you guys to do that in two hours is rough i think your special ed department is going to suffer a great deal because they have so many different ieps that they have to follow so they have so many individual lessons that they have to create and kids they have to meet with um i don't know i think i think it's a i know it's a baby step and it sounds like oh they're only moving that we're only getting this much but in two weeks we could say you know hey we could do this let's keep them until 1 30 and try lunch and in two weeks we could say hey let's try let's try to do this on fridays too but i think we need to take a baby step first and see how see how it is see how how much we can handle otherwise you are going to have some stressed out teachers we're going to get sick you're going to need subs and we've already had that conversation thank you and what about you um you want to talk about that sure so currently right now we have our students who are in self-contained who this week started coming in four days a week so depending on what we decide then we will look at when we had our hybrid plan that we initially started with mrs gotcher had reached out to the students who had iet's not speech only but other ieps for various regions and they were if you're on a hybrid plan let's say you're 6 through 12 during that plan we gave them the option to come all four days um and then if we're all in okay through five and they would be being addressed the same way we still can't remove that though for like my remote kids we still have some families whose children have ieds who they have opted for fully remote that will not go away but we have plans for depending on what age level and what our plan is to walk away with so we know that in k through 5 what about 6 through 12.
so 6 through 12 if we do hybrid then we initially had plan like i said this is going to reach out to every family to say do you want to do an a and b stay as is like everybody else or do you want to have your child come in four days and so then they gave her the feedback so she would be following up for them to see if that is still their preference okay so right now am i speaking correctly so then if we're doing hybrid the kids would be here four days a week unless they whenever unless they choose not to they could be yes that's their choice and that would be until 12 30. okay let's wrap this up if i just kind of pull this together so we we talked about starting and we'll talk about we talked about starting on the 28th um 6 212 attending a hybrid a b schedule from 8 to 12 30 so we got that i guess it's down to the k through 5 piece monday through thursday with a friday is you mentioned earlier there was an issue with starting earlier with the sap the um sat the makeup for last year is scheduled for the 23rd which is a wednesday and so um whatever we started before that wednesday at the high school just needs to not have like there would have normally if we were still on our own and if we wait to the 28th the high school issue with the hvac that government be taken care of by the 28th i really would like to say yes however they were supposed to have a crane there this last weekend and um the rain pushed them off it wasn't hard rain but they thought it might have been so they're supposed to be there again this saturday i don't know if they scheduled the second one so um theoretically half of the hvac units should have been sat last last weekend and then other actions that this weekend should be done but the weather didn't help us very few things are going our way right now just a thought here um yeah we've talked about the kids transitioning back to schools that you know especially the freshmen that are going transitioning to the high school and have never been in the building um if you would start on the 28th would there be any possibility that either that prior thursday or prior or friday we could have one day of a freshman orientation and have them have just the freshmen come in could come in based on parts of the alphabet and run maybe three or four different sessions of opening the building up for a through a letter and doing that three or four sessions that one evening so they can come in and walk their schedule and then move on until the next group will come in nothing more than them being able to walk the building to see clients where it lasts as well so yes that again that would be based on when we decided to come back in did you get that karen yep thank you okay just talking about the money through thursday versus monday through friday so by our parents i we were doing monday through friday and we offer eagle view afterwards that's a great alternative for parents if we don't do that then they have to find daycare for just friday so is there unless we could do evil view on friday because parents have already rearranged once and now we're going to be asking them to rearrange again but then three four days are consistent but the fourth day would be if we didn't do the fourth day that will be very challenging for them and then we're asking daycare is then the fifth day yeah and then we'd be asking daycares who have really stepped up our churches who have really stepped up to still have a bunch of teachers but just on one day so i don't know how that would work i don't know which one families would rather go if we did evil views strictly on fridays then um the transportation would be a hundred percent up to the parents we wouldn't run business but they may be okay with that going to give them the full day i don't know if we'd want to start doing eagle zone all maybe starting at 8 o'clock in the morning or not i mean it's a nice our main business is education you know we provide this service after school versus i don't know if we want to start just offering it all day well then that makes me lean towards still being here on friday then you run into lunches as well on fridays if you started doing that um yeah i think just i guess i'm still in favor of going monday through friday and i'll support it as long as we continue to move in the right direction i'm just a little scared this is just going to be autopilot we're just going to stay good enough which well honestly that's why we're here before you know we never said we're not well we did say that parents can make the choice for nine weeks and then we did all that so that's where the nine weeks came in but when we first heard or we came back we heard from john and said okay that's why we got together now instead of waiting another couple of weeks for an export meeting to come together let's let's take some action once we hear there's some trends or some some differing opinions and things like that from uh from an authority as a health department to say it's time to come back and that's why we're sitting here now so and we're lucky to have mr right here yeah thank you for coming to our meeting and answering our questions and that's that's a big part of this deal you know it's everybody has their area of expertise the teachers are the best educators the administration you're in the health i mean it's our job as a board to put it all together and make a decision for the overall and i have to micromanage anything but really very sorry there is no wrong answer there's no right answer in any of this you just got to make a decision what you got taking that as many people's opinion that you can make the decision and then we adjust as we go i mean there's gonna there's gonna be mistakes we're gonna do maybe push something too far sometime and not have the proper things in place to just but we can correct it and that's why with especially with the high school we just need to be able to make sure we don't go too far that we just lose it that we can correct it as we go and i think this is the best way to start like i said i the other concern is you know like i said you got to keep in mind that in the upper grades two weeks revisited you know same way with the lower grades you know at what point do you go back to full school days and the people who don't want to send their kid to school you know what do you do then do you you know tell them they're only options home school or something like that because this virus is going to be a round for a long time so at some point you're going to have to make the decision that school is cool that's it so well the nice thing about doing it this way also is the parents that aren't afraid or worried or whenever they make their choice to keep their kids home we're not preventing anybody right no and that and i think that's good for right now lisa but you know after the vaccine becomes available beginning after at some point you're going to have to make the decision that school is back and that your remote option is more or less what it is during flu season if the teachers provide school work for ills students and stuff like that because this is not going to just all sudden vaccines available this goes away there's a whole lot of other things in in there that but and you can't continue to operate with a full remote option forever so what i'm hearing as far as as regards to the k-5 um monday through friday 8-12 30.
we're hearing last part i remember 1 30 but i think i'm a mother yes so basically we're providing lunch to every student before they leave the school and we're definitely going to look at options for eagleview the lunches right now are still federally subsidized okay so even if we go or when we go back they'll still be federally suspected so everybody can have them maybe that's important because we're sending kids home and mom and dad know that they've got lunch and then it didn't cost them anything are there any other questions from the lord i didn't even ask especially kids who choose to still be remote are we gonna be able to take care of them just like i mean just i mean it's not gonna be the same as if they're in person but making sure that they get all the help that they need yeah so like our related services are doing teletherapy um so that would continue um and then as far as it would be the same as remote that our gen ed teachers are doing as much as they can remotely because we can't have them go into the houses so it's going to be equal and they'll just do just like the gennad teachers are doing but there is remote um teletherapy and things like that for related services so hearing everything that i've heard thus far i'd entertain a motion for us to return the students to in-person instruction on september 28th with k through 5 attending monday through friday from 8 to 12 30 and 6 to 12 attending a hybrid av schedule from 8 to 12 30.