Reader

also we would have the option for remote learning for those parents and students who wish to choose that option yes greg o'connor makes that promotion second by john long i'm gonna ask a question right now is there any other questions from the board at this time is there any possibility or is it worth looking into to start the younger days standpoint for those who have two you know different different i would think it'd be not speaking for the parents but i would think it would be easier to know this is the day you know this whole household is going back to school can you please uh do rojo for me yes tammy hines hi john long yes craig meyer yes stop middle camp yes craig o'connor hi lisa schumacher yes karen anderson motion carries so we're going back to school on the 28th next item on the agenda is uh adjournment of course before i go to a german i usually have board president's priority which i never exercised at this time i am i want to thank everybody who came out and spoke tonight for those that are online that sent us emails for those that talked on the phone with dr costelli dialing up thank you very much to john wagner and monroe county health department it truly does take a community and a village for our kids and i really really do appreciate that i left out with the teachers thank you very much for what you've done thus far and what you continue to do for kids i didn't entertain a motion to adjourn this meeting everybody lisa schumacher karen anderson yeah kenny oh great thank you all thank you taylor you

to the Tuesday September 15 2020 electronic meeting of the Ann Arbor Planning Commission this meeting is in accordance with executive orders from the governor to AFF social distancing and mitigate the spread of the covid-19 virus we intend to conduct this meeting similarly to an in-person meeting however please be patient if there are technical issues um public comment will be via telephone only and to speak during any of the public comment opportunities please call one of these two phone numbers they they are listed on the agenda but they the toll-free numbers one of our technical difficulties is that the toll-free numbers are not working so the one number is 206 337 9723 the other option is 213 338 8477 um once you call in you can enter meeting ID 24427 this information is as I mentioned available on the published agenda and it's in the Public Notices section of the city website and on the broadcast of this meeting on CTN Channel 16 AT&T channel 99 and online at a2gov.org CN where you can select the government channel uh item number two is the roll call commissioner Briggs commissioner Mills here commissioner milstein here commissioner Gib Randall here commissioner Akerman here commissioner s here commissioner abon here commissioner hamers Schmid here we have a quorum but I would note for the commission and petitioners we have seven members and uh six affirmative votes are required to forward any Landy recommendations onward thank you um number item number three on the agenda is introductions do we have any this evening Mr Leonard none this evening all right next is the approval of the agenda can I have a motion to approve the agenda moved by commissioner Mine seconded by commissioner hamers Schmidt are there is there any discussion of the motion did I see minutes were they linked sorry I missed them if they were linked okay never mind um all those in F favor of the motion please say I I I I or you can raise your hand that's fine too any opposed that's none so the motion carries um next is the minutes of the previous meeting um these are the minutes of the September 1st 2020 meeting can I have a motion to move them commissioner uh moved by commissioner abon seconded by commissioner milstein any discussion of the minutes all those in favor of the motion please say I or raise your hand I any opposed that's no one so the motion carries um item number six is the reports from City Administration city council City or planning manager Planning Commission officers and committees and written Communications um councilman council member Akerman do you have any report for us yeah thank you Sharm Ms uh so it's been a couple weeks and we're in a weird month so there's a delay for City Council meetings so a couple updates from two weeks ago and then again from last night um a couple weeks ago in in the planning world city council made a few decisions uh which you had input into the process um so with respect to um uh short-term rentals uh city council did pass an ordinance that bans uh nonon owner occupied short-term rentals that's to say uh properties that are explicitly commercial for use of permanently being airbnbs um th those are no longer permitted um in in areas uh in residential areas they are still allowed in U multi-use areas so the downtown zoning districts any um zoning districts that allow for mixed use however they're they're no longer allowed in residential districts um if you are an owner of a of your home you are still allowed to leave for a weekend leave for a week leave for a month and uh and let out your house through one of these apps um on a short-term basis but if but but no property can be exclusively used for that purpose that those regulations will go into effect um around uh believe it's the beginning of March of 2021 um then also something that that your hand was very much in was the sign ordinance city council at the ordinance's first reading pass the sign ordinance as is um you usually more deliberation and debate happens at the second reading which will happen in about three weeks um and and I know staff is is ready and on alert for all the many questions that people may have given that it took us three years to work through all of the the idios proes and details and nuances um from moving from uh code to Project Specific updates um in late 2017 uh both Planning Commission and City Council passed um the 1140 Broadway development uh also known as lower toown uh we did just sign an affordability agreement that locks 15 units of those um as affordable units in perpetuity then also uh to um other updates uh home to Hotel it's a site plan down on Eisenhower on the south side of town near State Street um that site plan passed City Council and then finally the property where the Valhalla development um sits the 9.8 Acres near Pioneer High School um that was annexed successfully and the their next steps uh as the petitioner will be to to move the process forward with the rezoning and the site plan likely in the coming months very good um Mr Leonard do you have any report um uh commissioner akan anything from last night that you think is note worthy to share with the planning commission I'm sorry yes uh we hired a city administrator uh Mr Tom Crawford who's our longtime CFO and has been our interim uh City administrator now for his third time has been hired on uh full-time uh we're moving to the contract phase of the hiring process so hopefully that will be permanent and in place soon and we'll have some stable leadership uh in in the chief executive's office um oh I'm sorry also sorry Dr stz gave us an excellent update on the a20 plan and the progress that their team has been able to make in just the couple months that the plan has been ratified um I really encourage people to go back through uh she speaks quickly because she works quickly um and so there's a lot of really fantastic and valuable information um and she only she her team uh presented it in an hour so there's tons to to snc into but lots more homes um buying solar uh in bulk so that it's cheaper for per per household uh as well as um really good news and developments in our negotiations with DTE to uh turn the the landfill into a solar AA very good Mr Leonard anything to add now yes um uh just um one item I wanted to alert that we will be doing um some um very wide Outreach as we have as we did in the past we've scheduled another um um Workshop to discuss proposed uh flood plane ordinance um um text amendments in our UDC um that is scheduled for October 8th from five at five o'clock pm um it will be a a virtual given our our current realities um but we will uh be Distributing that information widely um I'm sure you'll see be seeing that in a lot of different um communication uh pipelines towards your inboxes and other places thank you very much do any other commission commissioner officers or commiss committee liaison have anything to report all right we will move on to item number seven which is our first opportunity for audience participation this is an opportunity for persons to speak to for up to three minutes about an issue that is not listed as a public hearing on this agenda so not for the Ellsworth um petition or for 1290 duvar to comment on other matters please call those two um non- toll-free numbers the first one is 9723 the other option is 213 338 8477 and you'll enter meeting ID 962 39 92 4427 City staff will select callers that have raised their hand um calling upon you by the last three digits of your telephone number in order to electronically raise your hand to indicate that you'd like to speak please press star nine on your phone you'll hear an automated announcement that the host is allowing you to speak and then you can unmute and um address Planning Commission when speaking please move to a quiet area and mute any television or back ground sounds so that we can hear you clearly and please also state your name and address at the beginning of your comments it looks like there's a number of telephone numbers that are on the line but I don't see any raising their hand to speak for an issue that's not on the agenda tonight um if you want to during audience participation you press star nine not seeing any indication all right very good the oh it oh just as I said that hello speaker with phone number uh ending with numbers 221 you have 3 minutes to address the Planning Commission I'm sorry just point of ification um if we do want to speak on Save the Lockwood property um when is the opportunity to do so tonight um it's right after this audience participation the Lockwood property will be the first the next thing on our agenda so there'll be the opportunity to speak would be after that so what we'll do um the order that it goes in is that there'll be a um a presentation a staff report and then we'll open the public hearing for that so I'm guessing it'll be 20 minutes or so from right now okay thank you I didn't see that on the agenda thank you for the clarification I'll wait until then okay thank you I'm not seeing anybody else very good well those who are on the line as just noted if you're on for one of the specific petitions there'll be an opportunity when those come up so we'll move on I'll close the audience partic ation section then and move on to item number eight I misspoke there is one item first um and that is for Mr Leonard to tell us about the public hearings for our next business meeting yes uh we have several uh public hearing scheduled one I want to acknowledge um is actually a repeat from this evening's agenda um we have advertised the proposed zoning of 1290 duvar Road for city council approval um the reason that we Ren noticed this is we are recommending um action on the annexation this evening but not the zoning as the staff recommendation differs from what was noticed um from the zoning District the notice was for r1a staff is recommending r1d so um given the fact that the annexation will um precede the zoning um regardless we thought it was appropriate to Reen notice that just to ensure everybody had the correct information of course then we also have a proposed uh amendment to chapter 55 of the unified development code sections 5.3.1 plan project site plan modifications for city council approval this would be an Pro proposed amendment to delete the plan project site plan modifications and add new paragraphs offering flexibility to setbacks for mixed use and special purpose zoning districts exceptions to height limits for sustainable and affordable housing developments and parking waivers for sustainable and affordable housing developments respectively and we also have a new um modification to a natural features protection or mitigation plan for the annex um this is um us uh the former um the annex is an apartment development on Nixon Road um as part of their original approved site plan they were to um preserve numerous Landmark trees one of those landmark trees has been removed so they need to seek uh an amended natural features protection plan so those um adjustments are being proposed and then finally a proposed annexation and Zoning for 1acre parcel located at 3411 Gettys Road um to Annex from an arbor Township End Zone r1a very good busy agenda next week two weeks from now guys um so we'll move on to item 9A unfinished business and the first uh petition is the Lockwood of an arbor planned unit development zoning and site plan for city council approval as I just mentioned we'll start with the petitioner giving us a presentation um the petitioners are te team is coming in they'll have 10 minutes um hopefully it won't be interrupted with crazy technology issues like last time um then we'll have a staff presentation and then we'll have we'll open up the lines for the public hearing I just wanna is my screen being shared right now there is a screen being shared and it is full screen version so it looks looks pretty good please I believe Mr Lockwood's going to walk through the project again so I will click through but please let me know if the slides are not clicking like they weren't last time so with that I guess I'll turn it over for now thank you Matt uh it's Mark Lockwood uh with Lockwood development company our address is 27777 Franklin Road in Southfield Michigan and uh good evening Commissioners and thank you for the opportunity to prevent present this proposal um for a second time uh I would like to just briefly highlight a few areas of The Proposal uh and not get into too much detail before handing over to our professional team uh to walk through some of the specifics of the design site plan and Landscaping um the project um represents a significant creation of new construction high quality affordable housing in a service enriched environment for seniors which uh seeks to serve a diverse range of residents um the development in or the proposal is for 154 uh 154 apartments in a mixed income independent senior living community it be a three-story building and for this proposal we're seeking a PUD zoning classification a plan unit development zoning classification uh from the current zoning classification of r1c and uh the proposed building have a 57,053 apartments or 65 Apartments would be set aside to serve residents of 60% of area median income or below uh with with uh with 63 of those apartments uh at 60% Ami or below and two of those at 50% of Ami or below in the balances market rate um so moving on we have uh services for for residents which would include for all residents access to all amenities of the building uh Game Room movie room arts and crafts Interfaith Chapel Fitness and Wellness Room barber shop beauty salon uh we'd also have transportation services provid provided via wheelchair accessible shuttle bus um which will be available on site and running daily trips uh coordinated enrichment activities including uh directed by our activities director including Fitness classes arts and crafts um games music musical and educational entertainment as well as various social Gatherings and happy hours and the like um in addition we have some available Services which would be offered uh uh for coughs but on a more customizable all the cart basis with uh dining with three available meals daily uh up to weekly housekeeping services uh up to weekly house or weekly laundry services um and then optional off-site events uh which would include uh things going like things going to uh uh concerts museums sporting events where we would cover the transportation and provide that uh but admission to to the event uh would be the the responsibility of the resident um terms of running running down the uh public benefits uh first and foremost and and largely the creation of 65 affordable housing uh apartments in the city of an arbor uh which is a significant uh relative to the existing housing stock as well as the uh uh creation of affordable housing over the last several years um provide high quality senior housing with a just representative uh average resident age of 82 just based on our existing five communities in the state of Michigan uh a storm water infiltration bed uh which would significantly reduce storm water um burden on the system existing tree canopy management with preservation of of landmark trees preservation of 61.7% U open space uh which would go U significantly above the U compar comparative Z comparable zoning uh of r4c uh dual charging stations for electric vehicles extended sidewalk uh in the public right of way to the east which would allow for connection uh of the site to uh to public transportation the AAA stop on the uh Northern side of the uh of the street on Ellsworth and uh 100% infiltration for all imperious spaces uh which would reduce the stor water running off the site on on a calculated basis from the current 7.92 Acres uh which the site currently sits at a very high uh level compared to to the surrounding uh area uh down to 1.64 Acres of calculated runoff based on the storm water management system U up on the screen now is a site plan aeral site plan uh with a significant open space buff highlighted to the north um you can also see that there's a pretty significant landscape buffer and setback uh on the Eastern side of the site as well moving on to first floor plan which has a variety of common areas uh as well as resident Apartments second floor plan which is a continuation of of additional common areas in Resident apartments and then the third floor plan as well elevations and uh an additional highlight of the open space uh of development highlighting of the infiltration zones and uh and highlighting of of some of the open space around the building as well as the uh Landmark trees so I I just wanted to highlight a couple a couple things I didn't uh uh get to in the in the presentation and then uh pass off to uh our Professional Services team to uh get into some of the more technical details of the proposal about three minutes left okay all right in that case I'll uh I'll wrap up and hand over to our architect Jordan London from Edmund London Associates and I look forward to your input and welcome any questions you have uh going forward thank you Matt can you go back to the rendering back one this one or that one right there yeah sorry that one okay so the building uh which is orientated with the entry to the east originally we proposed it uh um towards the South and the main road but that uh projected too close to the east property line for the neighbors and too neighbor media me ings that we had uh that was a predominant comment um we also pushed the building back um from uh the road so that the setbacks are uh 200 feet setback from the north that was pointed out uh from the school the South setback or front setback is 69 feet uh that compares to the current zoning which would allow for 25 foot setback and a 30 foot rear setback um the East setback which is uh near the residential uh uh area is 145 feet and uh and landscaped heavily and then the West uh setback is 64 feet and in the current zoning uh both those sidey guard setbacks could be as little as five feet um you can see from the rendering that we try to break up the building the massing with residential Peaks and astral chingle roofs uh siding uh brick and stone the apartments there are 154 Apartments there are uh there are 89 one-bedroom units that will range between 650 and 700 square feet there are 65 two-bedrooms that are between 900 and 1100 square feet again for a total of4 units and I guess I got to be close to running out of time so we're here to answer any other questions that you have we do have the landscape I think the landscape architect is here in the uh civil engineer uh to talk about other issues about a minute left if you'd like to touch on any last items Joe are you on the line yeah I'm here um so Mark if you flip back to that landscape plan real quick or Matt sorry sorry uh couple more so um mark actually pretty good job about this I just wanted to point out you know this plan really just kind of highlights the significant Landmark trees um that we're saving to the north and to the to the east of the property and it kind of highlights a lot of the this green tone out here gives a lot of the areas that the residents will use for gardening sitting and and and walkway all the way around the property for them to kind of walk around and really get outside and use this open space that we're creating um this project has over 60% open space uh which is really significant for this side of a project so and then the next slide real quick um actually go one more real quick one more wrong backwards back there it is okay this one just shows the infiltration zones that we have around the property we've got a really large zone out front and then along the north and east side um all those have emergency overflows that actually direct all the water to Ellsworth Road and not towards the back or to the neighbors so everything if it doesn't infiltrate we get a really heavy rain overflow it'll come to Ellsworth Road and not flood out the neighbors so that's really the significant portions of this part of the project and as we get into it we can answer any of the questions that you have thank you very much Mr Kowalski do you have any comments to fill in sure I I would just like to add um I'll actually let me switch to yeah the landscape plan really quickly um I won't go through the whole pres my whole presentation again as as we did at the previous meeting um however I did want to as the commission is aware you know we have been recommending postponement at the last meeting due to some of the um basically the issues revolving around the landscape plan and mitigation so forth um since that meeting we've we've had a couple of meetings actually with the uh petitioner and the landscape architect including one just later this afternoon um so I wanted to touch on kind of a a couple of the highlights of really where some of the issues and there are there are a couple notable issues that will be um requested under the Pud zoning which uh Landscaping sorry a PD regulations do allow you the ability to flex some Landscaping requirements so really um where we're at is that um so some of the parking lot Landscaping uh interior parking lot Landscaping islands are required by city code um there are is my mouse moving on the share screen I just okay um there are a couple landscape Islands basically within here and I believe it is over there too as well where there there's a hydrant located within that and a bio uh bio infiltration area that um kind of prohibit a tree being located directly in there there's separation requirements between the hydrant and where a tree can be planted of course um so while they cannot meet the in the true defin they cannot meet the requir of that landscape Island to count per code um the area is the area of the landscape Island does meet code and the tree will be planted kind of just outside these landscape areas there so while the tree will be planted adjacent to it it's not going to be planted directly in those landscape Islands so technically that would not count as a required landscape Island this is a change that has been reviewed um again with our landscape uh our landscape staff and she does support that modification again it does mean the intent of the code um some work regarding the final Mi mitigation calculations as you can see from this plan in the existing there's a significant amount of trees particularly towards the rear of the site um however a large amount of those trees are um are invasive and of a lower quality so um the mitigation calculations were um were a little bit more involved due to the large number of trees but also some of the quality of the trees um what were marked as I believe there there's two Landmark trees that were called out in the last plan review however but due to the health our Landscaping uh meaning they're they're in poor health so our landscape reviewer they do not qualify because there's a health rating that goes which each Landmark tree those trees do not qualify as Landmark trees so those do not need to be mitigated for um there's also as I said they they will be clearing out some of the invasive species that are within there that goes to part of the um Open Space Management of that area will in turn help the health of the remaining Landmark trees in addition to the trees that they'll be planting within that area so again this was something that re was reviewed again as late as this afternoon um our landscape reviewer has no question that they will the mitigation will be satisfied it's just a question of um exactly finding the exact number and what would be required as a fine tuning um the last remaining item um the landscape buffer so city code although it is multi multi family adjacent to other multifam city code does require Landscaping buffers um they do meet the landscape requirement on so basically on this project there would be three sides that would be required they do meet the requirements on this Northern side as well as the adj the Eastern side which is adjacent to the um to the uh residential neighborhood to the east um however due to some of the slopes in in in addition to kind of nudging the building over as far away from the residential to the east um there's a significant slope if you have visited the site out to to the west of the site um it's not a natural slope it is a man-made engineered slope but it is a significant slope so due to the proximity of that in the retaining wall and some of the utilities that are existing in that area including stubbed from this uh fail development over here um the trees cannot kind of be planted within that area there so um so staff is supportive of a landscape a buffer well shouldn't say variance but it would be kind of a modification that is again something that is approvable under the Pud regulations um all these changes were reviewed as I said earlier this afternoon and our landscape reviewer has no doubt that these will be able to be satisfied however we have put if Planning Commission is inclined to move the project forward tonight um in either way with a recommendation in either direction um these concerns we will have the pl final plans um reviewed and approved before we even schedule the project for city council um and I also want to highlight that what you see although we are saying there there might be a couple of tweaks to the mitigation plan the nature of what you see in front of you here before would not change I mean that the landmark trees that are shown as being preserved now will continue to be preserved it's not a matter of removing more trees it's really a matter of just fine-tuning those calculations um so with that staff um is recommending in approval of the project contingent upon these issues being resolved prior to city council scheduling thank you thank you very much Mr Kowalski um this will now open the public hearing for this petition this is an opportunity for persons to speak for up to three minutes about the proposed Lockwood of an arbor planned unit development zoning district and site plan public comment may be made by calling to 206 337 9723 or 213 338 8477 and then entering meeting ID 4427 um as before City staff will call on people by the last three digits of your phone number once you have raised your hand and to raise your hand digitally you press star n on your phone um there'll be an automated message telling you that you can speak uh please do move to a quiet area and mute any television um so that we can hear you clearly and as before please um state your name and address at the beginning of your comments and keep in mind you do have three minutes to address us all right caller with phone number ending with 221 um you have three minutes to address the Planning Commission thank you my name is Susan basat I live at three Trowbridge Court in an arbor um want to say good evening ladies and gentlemen and thank you for your service on the Planning Commission as an elected School Board member I know you do a lot of work on behalf of a Citizens and it doesn't often get recognized or appreciated so I wanted to do that first I also know that sometimes an enthusiastic idea can overshadow or Miss questions or concerns from the public and often they're not brought up by enthusiastic staff because they get missed intentionally or not I come to you tonight as a member of the southeast Coalition of an arbu um as an impacted residence I attended both meetings hosted by the Lockwood properties developer I asked questions and raised concerns and some were addressed in the latest proposals thank you others were not so I want to um present my questions and concerns um tonight the first one is the rationale for building on this this location is questionable why this particular site it's not clear by the developers the benefit to uh us residents living nearby or for the residents that they're proposed to to retain um there are other like likewise properties already in the vicinity within five miles of this proposed property you have American house Carpenter Place story point and cran Ro and by the way none of these properties were imposed on a neighborhood like the Lockwood developer wants to do to us how will this property um how would the Lockwood address the noise from the local airport This Land Is Not zoned for commercial use for yet another for-profit senior highrise could it be that the city's payment in lie of taxes which allows for tax exemptions if the Housing Development offers housing at 60% of Ami is that the reason why that's just not fair to the rest of us who get no tax breaks secondly the resoning this property violates the master plan which was a shared understanding of our Visions for a city some of us were there for those discussions and some of those agreed and fought for to ensure the property would remain an rc1 as opposed to being commercialized our the master plan currently calls for what we envision a community uh shared space like a center whereas res residents can have a meeting place a Learning Center a safe space for potential disasters contrary to staff's comments the Bryant Community Center was not designed to serve the broader Community Beyond The Arbor Oak subdivision third resoning to a planned unit development is simply not warranted it violates the spirit intent of the Pud class ification for flexibility not to avoid the Sony requirements that are meant to preserve the character of our existing neighborhood such as is this is this being offered as a consolation prize this proposal offers very little benefit to the public we want to come to you to work with you on a joint solution that would be amable to all of us we are affordable housing we are not opposed to affordable housing for anybody our rents and our carrying costs are are minimal compared to what you're currently proposing in this offer so please let us work together to help you find a more viable am meable long-term solution thank you for your opportunity to speak thank you very much if anyone else would like to address the Planning Commission on the Lockwood proposal the um you can press star nine to raise your hand caller ending with with phone number ending with 102 you have 3 minutes to address the Planning Commission caller one can you hear me yes we can can you hear me yes my name is a kpo uh I live at 2275 shadowwood Drive in Forest Hills Cooperative I represent the southeast an Coalition the city of an arbor when it applied for permission to use the land between Ellsworth plat stone school and Morgan roads for the official City Dump had to gain permission from the DNR for said usage when the original side of a quarry was Tapped Out it became an unofficial and unregulated dump site the agreement entered into between the DNR and the City of an arbor uh included two promises from the city one they agreed to clean up the unofficial unregulated dump site and two they agreed to suitably line the site they would use for dumping City Refuge so that there would be no pollution of the aquifer the city didn't either thereby leaving the entire area with a highly toxic plume of dioxine and vinyl chlorides and other pollutants our groundwater is completely polluted and unusable to the population that resides here the city then proceeded to apply for phase three dump space which would have allowed the city to continue to dump pollutants and Airborne toxins into our community for years to come however the DNR refused permission for further dumping due to the blatant abuse of original agreement made the city was also required to dig up and try to remedy the mess under their Phase 2 which they did though unsuccessfully nonetheless causing even more Airborne pollutant to be released into the breathing space of our community the city over the course of its dumping promised the residents of this area that when all the dumping ceased they the city would build a beautiful park with buildings and amenities a ski slope Etc ET Etc and all of the unpleasantness of having to endure the dump for the residents would be ameliorated however the extreme toxicity of not only the site but the plume that has come out of the site and spread even into the wetlands on the other side of the expressway has such extreme toxicity that nothing can ever be built upon it or the areas under which the plume has passed the last piece of land in this area that would allow for any amenities activities services or Community Based safety and disaster preparedness measures is 2195 Ellsworth Road the community of Southeast an arbor is officially requesting that the Planning Commission give the citizens of the southeast area time to present their plans for the only amenities they will ever have and you can check your city demographics there are none on this end of town further the citizens of South eastan Arbor are requesting an investigation into the wrongdoing of the city in regard to this area area we also feel that the city has some responsibility for funding the benefits to the population of this area the center that we would like to see developed on this site would serve the entire area of some 5,000 people that reside in this small half mile radius unlike the Bryant Center which the city keeps trying to tell us is all we need when they know it is only its only mandate is to the 250 houses comprising an arbor Oak subdivision and which falls woefully short of the actual population in this high density area we look forward to working with the Planning Commission to resolve this matter and we want you to think in terms of what our needs of the citizens on this side of town truly are thank you thank you very much there are a couple other hand rais hands raised that Mr Leonard is promoting now caller with phone number ending with 134 that is caller with phone number ending with 134 um if you can unmute yourself and you have three minutes to address the Planning Commission thank you Mr Leonard this is Ken Garber I live at 28 H Hill Court which is on the far north side of Ann Arbor I'm really happy to be with you once again and I'm really glad that Lockwood Senior Living didn't give up on an arbor after city council rejected the Jackson Road Project two years ago it's good to see this Ellsworth Road proposal today the 65 affordable units are a badly needed public benefit this is a good proposal from an excellent company however the sustainability elements are lacking other than some EV charging stations the storm water infiltration bed and the fact that there will only be 154 parking spaces versus the 231 required which preserves open space I see none in the plan the petitioner especially should be making this development all electric as you know the a20 plan in strategy 2 action one specifies the following goal quote all new residential and commercial buildings are designed and built to operate without the use of natural gas reducing the increased cost associated with retrofitting existing systems end quote This Is Now official City policy such buildings are technically and economically feasible as commission has seen with the Valla Glenn and vidiian projects for planed projects especially electrification should be the standard for approval I hope the ordinance Review Committee is considering this sorry I haven't been keeping up with your work on that area um now will it cost a developers more for all electric vrs systems than for the standard gas fired boilers and duct work maybe slightly you'll remember that the vajala development team when you asked them this back in June wasn't sure they did expect a slight increase in operating costs but said that Resident utility bills would not go up now Lockwood has many more affordable units than Valhalla but electrification does not preclude affordability in your packet tonight you'll find the list of all electric projects in the Bay Area that I sent you including 18 affordable developments these got going even before the cities of San Jose Berkeley Meno Park and San Mato all passed ordinances Banning natural gas in new construction if Lockwood tells you that electrification is too expensive it should document that with a detailed comparison gas versus electric for review by staff commission and the public 30 seconds all right I'll conclude I would have eagerly supported this plan two years ago but our world has changed and our city has evolved in 2020 at this very late stage of the climate crisis it's past time to put an end to natural gas and new construction we need to go all electric unless there's an extremely compelling reason not to thanks thank you very much for the other callers on the line we see Hands raised we'll work on getting you in if you are on the line and wish to to address Planning Commission you can raise your hand by pressing star nine caller with phone number ending with 534 um caller with anying with 534 you have three minutes to address the Planning Commission hello this is Tom stalberg I live at 1202 travor Street um forly I developed subdivisions and presented for rezonings in multiple communities uh in Oakland County not in washon County uh on one such occasion I had a plan a proposal that the community really liked and wanted but it didn't meet the master plan so I and them I waited and I went to my seller and the land owner and got an extension and the City changed the master plan they went through the proper process of updating the master plan not specifically for me and only me but the you know they they look at the area surrounding there and the community did want it and the public was able to speak and say yes we do want this type of project and once that Master Plan was changed then my resoning application was uh voted on and passed and it ended up being a good development and people were happy uh I see a similar thing going on uh here in an arbor the original lock with proposal of on Jackson Road was turned down for that very same reason it didn't meet the master plan and the opportunity was there to approve that project on that site if the Community First went through the proper process and had a master plan revision where the broader Community could weigh in and say is this you know we have a current master plan which speaks to the vision that the city and the community has for a particular area if that Vision has changed the proper process is to have a master plan revision and then the community can speak about hey we we want to see something different on the site our vision that's spoken in the master plan has changed this conversation needs to happen so the same thing here on this site needs to happen the if this project which has a lot of good things going for it if the community as a whole wants this project on this site well right now this project doesn't meet the master plan but if that we have a master plan revision and we review the site and the broader Community gets to have input on this and determines yes our vision for this site has changed and it would fit this project well then we Chang the master plan and then and only then we have the resoning application that you have before you viable to be heard uh and and passed at that time so we're and we're bypassing the entire step in the process by skipping that this is not what the master plan calls for the site so we have to revise the master plant before we should be considering such a res zoning thank you thank you very much I do see at least one more hand but again if you're on the line and wish to speak to this proposal it's star nine caller with phone number ending with the numbers 133 uh you have three minutes to address the Planning Commission hi good evening my name is Lea Reynolds I'm a member of the University townhouse of Co-op I don't wish to provide my address in this public forum however um I am also a member of the southeast an arbor Coalition and I wanted to um add my voice to this conversation uh wanted to let you know that I am uh against this uh Lockwood development resoning request uh seeing as how this proposal was previously rejected on the other side of town um this development is still looking to rezone rather than just building on uh commercial class classified land um this development would not offer anything to the current residents in our areas instead it would be devastating to our area at least as as far as I can tell um it would add more traffic to an already congested area specifically and especially when we are not in the midst of a pandemic uh I am I'm curious to know what uh type of traffic control measures would be put in place um adding to the ones that are already in um there on Ellsworth um it seems that the development entry and exit ways would would be rather close to the current traffic uh control um right near there um for the other Co-op um also I'm concerned about what what happened with leveling this land to allow for the development um it would be devastating to the landscape that used to in that area um especially at I'm concerned about the rainwater I know that they've um proposed some um mitigation measures but um during the presentation tonight I did hear one gentleman state that um there would be flooding on Ellsworth Road rather than uh to the neighbor well I'm I'm a neighbor down the down the hill and so I imagine that that flooding on Ellsworth uh Road would make its way to me uh over the last few years years we've seen uh the nature of our rainstorms change dramatically so over the past um three rainfalls bad rainstorms we've had our parking lots have been flooded um so I'm really concerned about what this development would do to our um our ground and especially the the rainwater um I have some concerns and questions specifically regarding the development um I know it's stating that it's mixed income and I'm wondering if that affordable housing um the affordable housing units would remain so after the residents um the first residents of these affordable uh Apartments would leave would would they then become um Apartments fall under the the other um price ranges and if so that would seem to make those uh essentially making those temporarily affordable um so that's kind of a misnomer um I also don't understand how Lockwood canant the same amount of parking space as units how can it be planned that the residents of these um uh these apartments would have only one car how many parking spaces are allowed for staff visitors and where will the Overflow of Staff visitors Park if there is not enough on site thank you all for your time I appreciate it thank you very much if there's anyone else that wishes to address the Planning Commission during the public hearing for this petition you can press star n to digitally raise your hand seeing none I will close the public hearing and read the proposed motion um the Ann Arbor City Planning Commission hereby recommends that the mayor and city council approve Lockwood of an arbor development planned unit development PUD zoning district and supplemental regulations PUD site plan and development agreement that petition uh that motion is moved by commissioner s seconded by commissioner milstein uh we are in discussion commissioner Akerman thank you uh chair Mills and thanks to staff for for the presentation uh to the public for your input uh and to to the petitioner for um for being here um I guess I'll I'll lay my cards on at the table a little bit and then I have a number of of questions um I I I find myself torn tonight and and I think answers to questions will will really guide me in this process uh I've spent the last five years representing this area on city council and having one-on-one conversations and Community conversations about um what it's like to live in the neighborhood and live in the area and and there have been some strides we got a bunch of new sidewalk installed on the south side of Ellsworth we got a community center expanded we streamlined how uh the stone school tow houses can get sold um but there's also still a lot of of pain points uh in the area and so you know I want to be sensitive to those and and talk through them in a really diligent manner um on the other hand I supported this this project when it was on another site and I did so for a couple reasons I did because the the market demand is is really real the data that we look at says this type of housing is desperately needed in Anarbor over the course of the the next two decades the senior population of our community is going to double um as the baby boomer generation ages and also as the millennial generation reaches Greater Heights of of maturity uh The Strain on the housing market in those two ways is is really tough um and and we're seog our Southeast for Michigan Council of governments which is this Regional entity that helps track all of our demographic data says this type of housing is something that we're going to really desperately need um 20 years from now uh but also I I come to it from a really personal experience of watching my parents growing up really struggle to pay for housing for my grandmother who had no savings and was living off Social Security and and the market rate units in in an AR for seniors are three times as expensive as what Lockwood is presenting tonight um and the idea that there might have been housing that my grandmother could have gotten that would have made uh being near her loved ones easier and and would have meant that my parents spent more time sleeping and less time worrying about their finances is a reality for a lot of people um and so those are those are the the the two angles I come from a ton of sensitivity for the Neighbors who I represent and I care a lot about and also really recognizing that this type of housing uh is is going to be super critical is super critical now and will be even more so 20 years from now um so I think with that I want to move into to some questions again I think the answers to them are really gonna guide my decision- making and consideration um you know and then a few other questions came up um in the in in the conversation I think a lot of neighbors had the same reaction I did in reviewing everything um but there were a couple new ones I just want to hit on those quickly um Lockwood will not receive any local tax exemptions right I just want to be crystal clear on that there's no Brownfield process there's no tax abatement there'll be full-fledged property tax payers in the city of Van Arbor right uh they're not seeking any Brownfield uh assistance but broadly the city provides a payment and Li of taxes for any property owner um that provides affordable units that are subsidized by any federal or state program largely thly low-income housing tax credits so um they would be eligible for that for the affordable units to the extent that those units were subsidi subsidized by those sources if they provided those units and they were not subsidized they would not be eligible for that but um I guess that would be a question for the petition whether they seek to Avail themselves of that benefit for the Leonard um Mr Lockwood is currently he's not in he's on hold did you yeah he he is you could add 145 he got bounced out number ends with Mr there Hi can can you hear me yeah um are are there was a question from the audience around tax abatement um what are your plans around local property taxes our plan is as with the Jackson Road uh proposal to seek a payment in Le of taxes Arrangement um under the the specifically the senior affordable housing uh component which should be a revenue based uh or a net shelter rent based uh formula at 4% of of net shelter rents which are all rental revenues of the development um less um less owner paid utilities times 4% so for the 65 units you would be paying based on a formula established L by the city correct okay and do you have a sense of the order of magnitude of savings that that present to you um it's a little bit difficult to uh determine the order of magnitude of savings but the the gross dollars worked out works out to be uh in in the area of 130,000 a year of of tax payment or payment Loop taxes annual so for so for those 65 units you're paying $103,000 a year for for for the development for the full development so after okay understood um okay and I'll get with the treasure and try to get a sense of what that looks like relative to uh to what standard property taxes would be but thank you that's that's a helpful clarification um so I want to talk about storm water first um so in the presentation there there was a figure um that uh eight Acres of runoff currently hit the site and and leave the site in a in a rainstorm right now and that would be transition to 1.6 acres can you help clarify what that means acres are are not used usually a uh a unit of of measure we hear in the discussion of storm water so can you clarify how storm water hits the site currently and where it goes and then if your development were constructed how that changes sure I can do that for you um I may be able to sorry excuse me I may be able to share the screen if that if that may help I could go back to there that plan that would be fine that that storm water page yeah uh oh um TR here uh oh um all right give me a big lag here we can see it now you can we can see a slide yeah yeah this is the crosssection of the property trying to sorry it's not um there you go okay uh that one maybe Joe there you go that's perfect so um So currently the existing site is got a lot of trees and and in invasive in a single family home and as the site sits it actually kind of sits on on top of a conb so all the storm water that comes to this site as it is right now some of it runs to the north some of it runs to the east some of it runs to the west and some of it runs to the South it all kind of splits and runs in all different directions um our project is taking about I forget exactly what the number is but the 6.9 Acres of our area of development which includes all the parking lots the building the lawn areas everything with inside of that cone and brings everything into those two um infiltration basins one as we noted it's on the north side of the property and the east side and then the larger Square underground system in the front of the property so all the rain water that enters that portion of the site enters those infiltration zones and the only point I was making about the emergency overflow is every system needs to have an emergency overflow as we know we get heavy heavy rain events sometimes they fill the system capacity and they need a place to go so that place to go actually is through a pipe Network to Ellsworth Road it's not that we're going to be flooding Ellsworth Road we're maintaining a 100-year storm infiltration as per the Washington County Water Resource commission's code [Music] um within our site so the only thing left on our site is really the North End of the property that is the natural tree vegetation area which has all those great large Landmark trees um and it's going to be complemented with other trees and everything in that area that area is basically what's left it will not enter our infiltration system that will actually run to the North or infiltrate as it normally does right now that area will not be impacted so and what about the steep grade for this to the east after so uh it looks like there's you have the retention and then there's a grade towards the east towards the Forest Hills Cooperative what what happens to water there actually most of that water is there's several channels in that area we tried to create kind of a a hilly Channel area so the hills are there they kind of funnel into um swales those swales run into our infiltration system so we actually tried to take everything on the east side that we could and bring it right into our infiltration system that's why we created those little BMS and undulations through there to pull everything that we could possibly pull in to our infiltration system into our infiltration system so that stretch just to the east of the retention um does that does that slope in towards the building or down away from the building that slopes in towards our parking lot in towards the parking lot okay that's helpful okay so so as it it sits right now water hits this elevated area where the building would one day sit and then sheets out and down uh towards the boundaries of of the development and then what you are suggesting is water would hit the building or the uh the parking lot and then would instead sheet into your engineered system or this retention system to the North and the east correct okay except for the area to the north um so I guess I would love to hear I know we have some members of the commission who are you know e experts in in this area and if there are any creative ideas for what could be done to improve the natural environment to the north um to mitigate any um storm water impact because it based on this engineering for you know 80% of the development the storm water situation improves and that we're capturing the water on site which is right now sheeting off to the to the property's boundaries that area to the north has no positive impact um and I'd love to hear if there are ideas of how to improve that so we can put a pin in that one um so as a caller indicated you know 100-year storms are happening more often that's kind of our engineering standard of what we expect to see for storm water systems um can you can that be over engineered can we make an assumption that bigger storms are only going to be happening more often especially during the lifetime of a building like this which could last you know 50 plus years um you know you're applying for 99 years of affordable housing um what what can be done to make sure that the systems underground are going to keep up with a change in climate well one of the things that's done is when we do our infiltration testing um that testing comes back with the infiltration rate of the soil and immediately that infiltration rate is basically cut in half so if we have an infiltration rate of say 50 inches per hour it's automatically cut in half by the rules of the Washington County Water Resource Commission and then they take one step further and say the maximum you can use is 10 Ines per hour so the soil itself actually has the capacity to infiltrate more than what we're designing it to there is a safety Factor built into all of these systems by basically taking that infiltration rate and dividing it in half of what's designed and what's tested on site in the field so by dividing in a half expectation of how much water you capture or at least the rate at which you capture that water is doubled is that is that that does that factor carry over is it a multiplier it's not really a multiplier it's it's the size of the Basin and the system so if if the soil could infiltrate 50 Ines per hour you would only need a certain size so by dividing it or reducing it all the way down to 10 you're increasing the footprint the system which actually increases the rate the amount of actual water that would be infiltrated okay okay and then have you all given any further consideration to how you could over engineer this to keep up with increased water Trends over time so last time the Water Resource Commission passed these regulations was 2014 and we've seen a shift in rainfall even in those last six years what do you I mean what are your thoughts on protecting your investment long term by increasing the amount of storm water that that your system has the capacity of of retaining and detaining so one of the things we worked with on um with Peter Stevens at the city there is we actually provided one of our emergency overflows from the rear infiltration system actually flips right around and goes to the front infiltration system so if the rear system got overflooded um that water would then be picked up to the p network and actually brought to the front system actually before being leased offsite so that's kind of an added benefit um we don't have any other um Safety Systems built into this um that's something I guess we would probably have to look further into okay thank you um and then to a question to staff um what ha what is our recourse if something happens to the system in the future I think to the um development on Spring waterer um where one of the big detention drains you know got clogged some decade after for after construction and we were able to hold the developer accountable to to fix that what's our recourse should something happen are there shity Bonds are there do we have a legal means to enforce sure yeah sorry we don't we don't have we don't take a bond up front for something up like that however I mean that just one there will be also a development agreement that goes with this but development agreement or not the the the owner of the site whether it's it's Lockwood still in 20 years or 30 years whatever it may be they are responsible for keeping that system up up and functioning for the life of that that project is operating on that that uh property so this can this can even involved staff can re request a routine inspection to make sure that it's functioning the way it should be um but ALS Al as I said so that that's in the code whether or not there'd be a development agreement along with that um but this project also has a development agreement that will go with it that further gives the city you know kind of another um enforcement mechanism to really go after this petitioner if really if any item of the project fails I mean they're they're they're they are required to keep this all operations full of util or fully operational including all utilities which is storm water as well so for that life of that project those things do need to be maintained whether it's this owner or any other owner in the future okay so I'm going to move on thank you Mr quy I'm going to move on from storm water what I'm hearing is the situation because we would be engineering the site we would be introducing storm water detention and retention and we're changing some of the grades there's a positive impact to storm water compared to what happens on the site today um that's not to say it's perfect and it couldn't be better and what I'm hearing there might be opport unities to the north and there might be opportunities to over engineer and create some greater safety mechanisms should one part uh fail um but I'm also hearing that in the event of failure the city has the means to enforce the the repair um and so that's that's helpful um I'm going to move to massing and height so the the actual physical um footprint and size of the building I think three stories and 42 feet wouldn't be that different than surrounding tow houses I mean certainly it's it's larger but it's not um you know uh it's not a high-rise it's not towering over the developments however the property um is is elevated relative to some of the surrounding properties um and so uh I wanted uh to get a sense if you had renderings that that compared your elevations to surrounding property with kind of the the topography um as well that's a question to the petitioner yeah I'm go you can go back to the rendering Matt um the uh we didn't we cut a section on the previous project that we did uh in our attempt to show what this building would look like to ad and households since the setback to the um to the east is 45 feet we don't have enough paper to actually do that um but but uh uh you know a two-story house uh would be roughly maybe 10 feet lower than this and then we did I think if you go on we do have a rendering in this packet mat at the end maybe that that shows the alternate plan that we did or maybe it's just a site plan is that the end of it uh no um well if you look at the site plan here we originally came in the building was turned um uh towards the street and uh so that there was a much bigger impact on the residential neighborhood to the east with the with the wall and then we pushed the building back to the north and to the East and then we create These Wings uh to minimize the scale of the building but also we have the bump outs go back to the rendering real quick sorry for ordering you around Matt no that's okay uh um sorry yeah so I I I I know this doesn't exactly answer your question because the the the there isn't a structure that's really close that we could fit on the on the sheet um but basically what we did to minim to minimize the scale of a fairly large project again is to have these bump outs like at the end of the building and the balconies and then we mixed up the materials both with brick and different colors of brick and stone materials and then siding materials as opposed to making it all brick and all one color uh so that that those are some of the things that we do with those Peaks as well to reduce the massing of the overall building and have it fit in and look more residential in scale did you play with different um geometries so for example on Jackson Road you introduced an x-shaped building um and spoke to the merits of that design um now we're seeing an H do do different do different geometries different shapes of building reduce or lessen any impact to the surrounding viewscape yeah um the the shape that we pick is based on two factors one is an internal factor of walking distance for our senior residences so uh you see sort of these symmetrical designs so that no one person is walking too much too far and some people are walking very short distances some people are walking very long distances so when we do these um uh that's another reason to go three stories uh uh to shorten the overall walking distances um in this particular case the the actual shape we have a number of different shapes that we can use that fit the inside uh needs of the residence on the outside so what Y and H versus an X or something else well on this particular site we we uh the the H shape fit in better with the rectangular shape of the property and that we we were able to create sort of instead of instead of a single row we were able to create these Pockets uh in the H which serve for outside space for the residents but also opportunities for additional landscaping and uh and again to break up uh maybe the site plan will show yeah this will show it so you can see um that these these outdoor areas that are within the two T's uh provide activity space for the residents and also green space for the community that uh that face it so um we looked at certainly we look we started maybe with the X shape but um we felt that this shape fit this site better and that's why we were proposing on Jackson Road um you all were able to redesign the building for a reduction of 6,000 square feet in total between versions of site plans have you looked for similar um say I guess reductions of of uh of massing here yeah one of the things this is a much bigger site than Jackson Road and we are proposing more units but we're also proposing more open space in this site so um when we when we looked at it and we looked at at how this fit on the site initially quite frankly it was easier to to to site plan um because of the fact that it's a larger site now the back of it slopes off significantly to the north um so it was so we couldn't push the building all the way back there um but but in terms of uh we made a similar uh redesign uh on this site plan as we did on the Jackson Road after talking to the residents so um I'm I'm sorry that we don't have that I have it on my screen but to show you but we did submit it to the city an alternative plan where the building basically is fli 90 degrees and the and the uh the the wing that's to the North and South was up against the residential area and the setback was significantly less and so the modification we made to this plan is to flip it uh maybe not 100% ideal from having the entry not facing the road um but um oh there it is yes so you can see this this is where we started from it was from a perspective of hey let's put our the front of our building uh out out uh uh visible to the road as people pass by so they can see uh you know what the what the building is and everything but again it you could see the parking to the side got quite close to the east property line and the residential units there and that was uh com and also also we had parking uh in front of the building in uh in the front set back uh so that there was a neighbor across the street who actually is in Pittsfield Township but one of his comments was can't you give me more green space in front of the building so based on those two comments uh we were able to flip the building provide significant more green space in both the East and the South uh sections of the property okay um I want to turn to traffic um this came up as a resident concern and does similarly with with pretty much all all the developments that we review um you know I'll just say as a starting point we we've experienced um and the data proves out nationally and locally that senior developments generate a lot less uh track traffic just given the population um and and I was hoping um someone from the the petition team or someone from staff could just quickly walk us through some highlights uh of your traffic study um as well I would just add I would look through uh right the petitioner to add for the traffic data in the detail however you know I just like to point out as far as and obviously our traffic engineer has has looked at this but um and have their approval looking at what they look at the traffic impact on the street and everything else like that what we did as well as if you remember back at and this relates directly kind of to the traffic and to your point is that you know we looked back at the the the original or the first proposal over on Jackson Road which was proposing significantly less parking than one per unit this is essentially one per unit um there were quite a bit and and rightfully so there's concerns regarding that and from staff as well is while we all want to tend to push for Less parking we have to realize that location as well as this did not have really any opportunity for easy overflow um so we did quite a data bit of data from the petitioner but staff itself uh staff myself basically did a couple of site visits to locations as well as looking at independent data and for both of this these petitioners other other properties that they have around uh Southeast Michigan I happen to be visit two or three of them remember um and the parking lots were significantly empty um so that it kind of bore out a lot of what we were seeing kind of in the data but it was actual real world experience because I did want to see for myself well for you know providing this people have to have an area to park so it doesn't necessarily I'll turn it back over to them to answer the specific traffic questions but we did find that the data proved that there weren't a lot of cars every Resident was did not seem to be bringing a car um so I visited a couple of times of the day so anyway that goes kind of the point regarding traff traffic generally well equals cars and vice versa so with that I I'll turn it over to the petitioner to comment a little bit more on the specific traffic data I'll just say thanks Mr kski for doing that that homework and actually seeing it in action and I did I wanted to reiterate that just because I thought that was a point that goes to the traffic thank you totally yeah thanks Matt and and as he pointed out we did a complete traffic impact study um looking at all the intersections around the area and that pointed out you know senior housing does not have the peak demand as say an apartment complex would on a traffic system you know usually Mr quickly just for the lay person Peak demand is morning and evening rush hour that is correct yes sorry yep so you don't have that Peak you what everybody's getting up and heading to work or coming home from work those are your peak hours of traffic impact and the impact study for the intersections that was studied actually showed very very minimal uh like tenth of a second if if they changed at all for the intersections around this development um that's and that study was submitted to the city and reviewed and um has been approved and so just to to translate that the at when there might be traffic congestion on uh on the surrounding streets that the impact the increase that this potential development would cause would be a delay of a tenth of a second to someone's total commute time as they travel in this area correct do you have a sense of how many cars that is over the course of your morning or evening Rush Hour how you know I don't have the exact numbers from the traffic study um but you do have some employees coming and going you might have you know depending on which direction you're coming from five six additional cars um you know the owner probably said tell you exactly how many employees are are staff during the times of of the project and hours of Staffing um and when those shs change whether this project would actually have that kind of an impact but you know yeah study it's just you know handful of c and I don't want to downplay the the traffic concern um but but if to provide some reassurance I'd have a lot more concern if this was just Standard Market rate any age demographic housing because you have people who are commuting to and from work and really it's that Rush Hour impact where people feel the difference of a development of a new development that this is for a very specific age demographic which is generally folks who have retired um and you know we we just we we know from past experience that the impact is far less and almost immeasurable um so or not measurable so um that's helpful and then also Mr Kowski thanks for clarifying uh the the parking um question I know someone had a question about that as well the ratio seemed low um and that that does seem appropriate based on the demographics of of people living there and the experience that Lockwood properties have in other similar communities is is helpful as well um I want to turn to uh lighting and and noise um there was an added question from trustee baset about no external noise coming into the property which I thought was very gracious of her to look out for future potential uh neighbors um and so I just wanted to to touch on that quickly as well what kind of soundproofing are these units having you know you hear horror stories of affordable housing developments that have paper thin walls and I just want to get a sense of the quality of construction that you're you're eyeing um the the this is high quality construction the partitions are sound and meet um all stdc sound rating requirements and exceed them uh one of the biggest things that we know from these is that if you can hear between units it doesn't matter if it's senior housing or if it's uh a aable senior housing or high-end Luxury Condominiums if people can hear each other next door it's a major problem and there are complaints and it's it's a long uh and we as we as Architects uh don't want to hear it so uh there's nothing about this building that it's going to be a cheap in terms of the the type of construction the structural system the sound system the water penetration systems uh this is really and our firm uh has been specializing in healthcare facilities and Facilities to house and care care for the elderly for over 60 years um and we do all the gamut we do uh high and uh expensive uh facilities and we do affordable facilities and while there may be some material choices that are different and some economical systems that we uh choose for affordable to keep the cost low uh we're not compromising on uh on noise or or anything that would that would uh affect the C comfort of the residents either inside or outside okay um I also uh you know light pollution was a concern of of some neighbors I I spoke to um and I saw in the staff report that you're going to be dark skies comping C I just want to be crystal clear that you understand that no light can escape your your property under those conditions correct correct okay so absolutely no light from your property will impact neighbors under law or as as agreed upon in this this development correct okay um then just turning to noise quickly um on Jackson We baked in limit ations around when delivery trucks could come as a means to protect from commercial noise in a residential area are those same limitations being considered here staff has not actually brought that up with this location but we could ask the the petitioner at this time I mean I it I I did consider those however I was it was given some of the distance from where um where some of the loading facilities were on this um I didn't consider this strongly however that's definitely a valid point that the petitioner could respond to no I noted that too Mr kski I mean it is a different site than Jackson there's more space the the loading facilities are further away but to some this is more commercial than the immediate neighbors have experienced before so I think if we could do what we can to reduce any kind of feeling of a commercial use in their area before or after hours when people are certainly home and maybe trying to rest I think that would give people a lot of peace of mind um so I'd love to to see that included as well and I I'm going to leave it there I have some other questions around the amenities and then the the school and pedestrian connections as well as sustainability um but I I also realize I'm monopolizing time so I want to let my my colleagues on the commission ask questions as well anybody want to follow up after commissioner Akerman commissioner Gib Randall and then commissioner S I just want to follow up on some of the storm water um things that I believe commissioner akman was probably alluding to on our commission so um when when I look at their plan um I think they have enviable soils that very few developments get to be able to take advantage of in our city um they have a fox sand which has incredibly High infiltration rates and and very few places actually have a luxury of having that so um Mr Maynard is absolutely correct it's like there there's so much safety Factor built into to what the standards are and it's going to go Way Beyond what the 100y year is it's designed for 100y year but it's going to go way beyond that in terms of just how conservative um it there's it's kind kind of like Beyond Belt and suspenders approach in some ways with the with the Washington County um Water Resource commissioner's office with some of their standards especially on sites like this where they just don't let you count how fast it can go and so when I see soils like this and I could certainly ask Mr Mayor to see like what the infiltration rates were but you know in those Fox soils they're often you know they can be 40 or 50 inches an hour and they only let you count 10 you know in the regular ations so there's just so much there's there that's the least of my worries about this site is their storm water um because they they're just lucky enough to have the soils that work so I think the the open space at the back it's no different than what it is right now so it's it's um you know it's fully vegetated they're going to be planting a bunch of new trees and so um it's just it's going to be instead of the entire burden of the site flowing to the north which most of it is for when I looked at their stormm water plan it's going to be a whole lot less of that flowing to the north and it will mostly I mean it will infiltrate according to the soils that they have and taking it to the front just means that the burden is just coming off of this in general so I am totally comfortable with um what's going on with their storm water plan um I also just want to bring up some of the landscape stuff uh quickly I'm totally comfortable with the the fire hydrant and the the variances they're asking about for that one thing I would like some clarification on um so the wall on the west holy cow that is a that and and perhaps Mr manard can get on again um uh when I looked at the top wall bottom wall elevations along there it is kind of a roller coaster going along there um and there's places where it gets to be you know like 20 feet tall in places which is nutty some of which are the the the development is on the low side of and some of which the development is on the high side of and so I think what this is saying is that you know this site has been highly manipulated in the past in terms I believe I don't know that history and I would be curious actually um with either of the staff members or perhaps even the the petitioner would know about the history but I do know that there was some kind of query action going on in here and that's where you can get these like crazy steep slopes and all kinds of manipulated things and so I know that you know they're going to be short on their conflicting land use buffer for the West I understand that with this wall that's going to be going in and you need space for the footing and all those kinds of things so I totally understand that but for the future land owners um which is Ann public schools to the parcel on the north side of the West side and a private parcel on the south side of the West Side depending on where that wall is in the Arc of whether it's going up or down I would request that in the places where the Lockwood is up and we have a huge wall on the west that um I know you're planting things along the top there but perhaps you could plant some vines that would just vegetate that wall because it's going to be huge and I think that that would soften it a lot on that side and I know there's nobody there right now but somebody's going to be there in the future and I feel like it's a small thing to be able to offer and to be able to ask and I think that it's something that um would just make a difference for those people that are going to move in at some point as things as things change or if the schools end build you know ends up building on that site um that would be just I think nice for the future to be able to have something growing on that wall because boy that's big in places I mean really really big so that's a request that I have uh for that I'm also um very glad to hear that you're going to be removing a lot of the invasives in that area and planting other mitigation treat trees instead um I guess what I would encourage you to do in terms of the removal of those invasive trees and you know I've worked with these sites a lot it's hard and I would ask that especially in these areas where you're putting in a lot of um mitigation trees is that you actually remove those things out of the ground you don't just cut them at the base because they're going to Spring right back and so you're going to be clearing and grubbing so much of the site you're going to have big equipment out there you have the opportunity you know before you start building this whole thing up and when you're doing the site clearing to really take those suckers out of the ground get their root systems out of the ground um which will just mean it's a whole lot harder for them to be able to spring back I'm sure the seed bank is full of stuff but it's really going to help if you can if you can not just cut and then plant around it but that you can actually get those things out of there um and that's you know the key I think to being able to have some of these forested systems start to regenerate so um again that's kind of a you know that's not a typical thing that goes in the development agreement but I guess what I would say is just in the in the interest of your stewardship of this area which is what is partly discussed in this you know and it was one of the benefits that um Mr Lockwood talked about not just canopy management but Forest Health Management I think um so I would like to see um some of that in terms of your process of your construction um in in that North Area um so I guess it just one more thing and then I'll let some others speak and that is do um do staff know what the history of this site was when I looked back in time on the um you know in in the old Aerials it doesn't um it looked pretty cleared for a long time there were some big trees and things like that on the North side but I'm curious about um you know what one of the residents brought up about uh you know know some sort of adjacent area that had a bunch of um you know Brownfield things going on in it and and I just don't know the history of what that's all about and I'm wondering if anybody understands what the resident is talking about it doesn't seem like it's this particular site um so but I'm just curious what the context of that is um because it was my understanding that dioxine was only you know over uh on the west side of town and not I I had you know that's news to me that it would be in this area as well and I'm just wondering what the um what the context of that comment is do you all have any idea I actually I I mean I imagine that most of the contamination they were speaking to as a landfill across the street there across Ellsworth further down um not on this site in itself um I mean I can say I did probably what you did as I looked back as far as we could on our aerial photos um and right it's been kind of cleared there was no obvious activity on this site as far back as 402 45 I forget we got a really grainy photo in the 40s but um you could tell it's kind of cleared at that and I know as well as the the adjacent site um that was on Ellsworth the one that I believe the school system is negotiating with along the summit site it was previously called The Summit it was under construction and then they kind of walked away um that site they did do Environmental assessments when that came through just as part of it but there was no issues because of the adjacency there there was nothing on that um site either so I I'm not aware of any contamination underneath the site or with it I mean tier could also speak to that but that's all I can really add yeah I can't add much more if it's something you're interested we could we would have to probably follow up with our Public Services team who managed that facility but um I I presume that the reference is is less relative to the Gman um plume and more to the historic operation of that site as a landfill um I know it is um under some um review or regulation by the state um for that I know that there are obligations that the city has for maintaining that in a safe manner um that um I'm sure that that has been um considered in the context currently the city is actually looking at potentially um because of limitations of that as a potential site for solar energy um installations um but um beyond that General detail well and then one other um detail is um whether it is any type of contamination the city does require developments to connect to the city's water and Utility Systems right um so um obviously any sort of impacted aquafers is not a great thing but that is um among the reasons that we require utility connection so that we can mitigate mitigate that risk for any uses okay so it basically is you know the site across the street and and not this site in particular um so I think it gets difficult for us to be able to kind of regulate around you know this particular site which is across the street and you know I don't understand all the promises or or that were or weren't made in the past you know with that sort of thing but it's difficult for us as on the Planning Commission to be able to kind of apply things from um sites that aren't you know the one in question um just in terms of the way that we operate so it's pretty difficult for us to kind of look look into that to be able to figure that out in terms of what our what my understanding is anyway of what our our um the planning commission's ability to control and understand what's going on on this particular site so we we now need to kind of stick to the boundaries to a certain extent uh with that so um I guess that's that's what I would say about that and I'll um I'll sign off for now and let others uh ask questions commissioner so thank you uh yeah that set use was a question of mine so I'm glad that got answered um one of my questions is a clarification on the affordable housing in the supplemental regulations it says 65 affordable units no income no higher than 50% Ami but in the present ation it shows a mix so I just want to verify what affordable units we're actually including in this and that we get the numbers sorted out right because I have one I have two units at 50% Ami 361 bedrooms at 60% 27 two bedrooms at 60% but what I'm reading is 65 oford at no higher than 50% I mean it's probably more accurate to say 65 no higher than 60% um there'll be a few at 50 um but 60% is the or or lower is the for the affordable I know we'll have a couple in 50 is there a reason it was at 50% in the supplemental regulations because that's better it it was probably would have been that probably would have been an error typo would have been my mistake Matt got my hopes up okay yeah that that's a claric like getting that up then is important um I guess on that too maybe with like the parking uh relative to the old site and then this is the new site uh there was it were called like a uh amenity as like a bus transit that you guys had uh is that still in existence on this site do you have that as an amenity like a yes we have a bus that transports residence yes okay um I think that's like especially important where this site is located uh as an amenity so I just want to kind of clarify that um did uh I guess uh talking about sustainability and energy use did you guys do any evaluations relative to electrification um and a cost analysis to the EV I know you've got the conduits run but is it set up to supply power to the EV with your current electrical load um and did you review full electrification of the building as an option it's two questions is right now the uh you have EV uh charging stations but they're noted to be um installed conduit for future charging stations um and I we recently did a study the parking came up recently on some projects another project we're working on and we did an analysis of all the uh red senior projects that we have in housee um it really the residents the average age of the residents in our units is eight came out to about 82 years of age the amount of residents that actually have a vehicle own a vehicle ranged anywhere from 20 to um on a highend 40 but more closer to 20 between 20 and 30 individuals um so we're willing to do the the parking it just needs to reflect and on the makes us reflect on how many you would need and if we need to add them as far as whether the electrical was sized for that um when we talked with we did the construction numbers up front we knew that we had to if you do one it's you know if you get into a dozens then it becomes a whole new Transformer system and different things so um that's why we wanted to be able to adapt to what we need there um but to answer your question on the full electric um we did not I don't believe we did a a um Jan I don't believe we did that in on looking at the entire electric I mean from our experience we do when we look at the affordable the from our experience the gas um for the Heat and gas for the for the stoves and so forth people tend to like that the the gas stoves and then from a cost standpoint on the affordable side um that's something that we we look at keeping cost down for the residents on the Utility side I know those systems are getting better and more efficient and we hope to be there it's just when you're comparing uh the Bay Area to uh the winters here um there's a little bit of a cost difference on the electric for the winter Heat versus the uh the gas I we're getting closer every year with the technology um but on this one we did not we're not looking at um at the electric heat component yeah on first of all on the charging stations uh we did not put in you know it's not a problem if someday everybody drives electric cars and and and and charging stations are the norm and hopefully that'll be the case uh sooner rather than later but the initial cost of putting that in would would be very large in terms of the Transformers and that sort of thing the service is there the ability to do it is there in the future um even putting the conduit quite frankly the conduit would be pretty easy to put in in the future but but putting it in now uh is a good idea and and and it costs money but it's not absorbing it so um I I think that what we're looking for is there's flexibility there uh to add as the need grows in the future in terms of all electric um there are uh there are buildings like this that that where the heat Source in the units is electric um we we have done that quite frankly the main reason uh we see that it's done in motels a lot and it's done in some senior living facilities where they're going to flip the property because uh the initial cost is actually lower uh can be lower to put those types of units in but the operating cost is significantly higher now hopefully that'll change to in the future or simply um we'll we'll absorb that but right now it is a concerned for the affordable units um you know I I haven't our engineer hasn't done a detailed study for this building on the difference of costs we've done them in the past and um you know I can tell you you know when my son was in Indiana University in Bloomington his his apartment was done in all electric and the bills were very high per month in terms of heating in the winter um so hopefully that's changed somewhat since that those that was a few years ago and hopefully it's going to change more in the future but um our concern right now would be that that cost would have to be somehow passed through to the residence yeah I mean I i' challenge it you know and push you to really look at it I know you've got gabled roofs but you've got Southern Exposure you can put solar panels you can capture energy on your site to you know I know it's a cost to put the panels on but it captures and feeds your grid onsite too so I we hear these from all different spectrums because I've as an architect I've done analysis and I've looked at you know the cost difference and there's a margin difference your we had a previous project that you know uh talked about The Upfront cost being more you're actually saying it's cheaper so it runs as a commission and what everyone's hearing too so it it's partially like what we might be hearing as also a sales pitch to stick with the project as proposed um but I think even gas ovens if we talk about uh if people aren't driving I'm not sure how many people are cooking so often or are particular about gas stoves versus electric stoves uh I think that's a really easy switch to make uh I I can't see chefs being too you know in inh house cooking uh for that difference and really starting to think about even those small changes right away to do electric appliances and that the hfac systems might be gas uh at this point with the project um so that would be something that you know I'd look for like all all appliances switching to electric and just thinking about bigger systems being gas and I hear you and I'm I think we're on the same page by the way the engineering system has not been designed for this building yet um and so we certainly I think can't take into account your suggestions about appliances um and uh we can look at uh I guarantee you if I could convince my client it would be cost effective to go all electric they would do it um and if it was close they would do it um so uh we'll look uh we'll look at ways to save energy any way we can um and hopefully there soon it'll come a day there's different types of electrical systems some be more expensive the one I was thinking of the motel type units been around forever are cheaper um but but the run them at the at this time is not but I think that Gap is closing uh and I guess my last question um I'll raise now is about the schools and the programming and the connection I know that they're in early conversations now but I am kind of curious with the dumpsters in the um northwest corner and where it's intended to maybe connect I guess it it's still a little vague so if the petitioner could explain a little bit more about how there might be overlap or not between you know the note about the Community Gardens and programming and stuff like that like what is where's that conversation stand and what are kind of like uh long-term goals of programming between the school and this project we've we've the conversations we've had with the school system have been very preliminary very conceptual um but they've revolved around programming an example of a program would be and they they've also um to speak to commissioner GB Randall her idea of the the high wall um there's some idea of them not wanting the wall either so in we may be able to reduce that and they may need some there trade off for some grading and some things so it's been very conceptual because um they don't they're not sure what they're I don't know the details of their plans um we talked about also uh things like gardening programs with seniors that interact with the elementary school children that then have the the food that's grown and then utilized at the uh in the in the kitchen that we have the commercial kitchen that we have to serve the residents so those type of things things we've talked about synergies there that are just interactive synergies but as far as detail ad Jason es the only detail we talked about is maybe grading um bringing that wall down on the on the western edge um it maybe and that's nothing that was a very um that was a phone conversation so but we don't have anything in in huge detail right now but we've been active we've been actively talking with speaking with them they've been busy with other things going on given the nature of where we are right now so but they have been they have been a an open open to as they look at developing adjacent and we've been open with them as far as use of space in the rear of the building in the rear of our lot that you know and so forth so yeah I guess that was kind of the question of like connectivity like is is it actually that uh the school might be able to utilize the open space and that grading would help blend between those two sites because there's you know steep wall for some part of it or is just that food comes over to the kitchen sort of thing well they've got some programs down in speaking with the asset manager there they have programs that started um at Bryant revolving around Gardens down there that didn't really take off because people didn't some people come and take ownership and some people don't it depending on the what year it is um there was not a huge interest in actively utilizing that space down there because it is elementary and they they tend to want fences because they don't want the the kids just taking off and not not being contained having children I know the way that works but uh the um it's more been along the lines of um you know them being able to have some of the too they have on their side it may be helpful to have the way that site adjacent and Summit was cut that maybe taking some of that material down and some share there with um some gr a grading joint grading plan and in exchange we get a we bring the building down a little bit and they have some material so they can still have their uh PL their uh their game space as well as whatever they're planning on doing there in the future so I think they're planning for it sounds like they're planning for future expansion but I don't we didn't get into I didn't really get into their detail thank you that's it for now you're welcome commissioner milin thank you um so several Commissioners have touched on this and I just want to get a little bit more information um in regards to this um and that has to do with um the financial aspect of the affordable units um so 65 units are going to be at 60% 60% Ami or less and so I really want to know what exactly that's costing the citizens of an arbor um in the regards to um tax breaks um I know commissioner akran um asked for that information and he got an answer but I'm still not 100% sure um if Mr Lockwood or any uh anybody else um can talk a little bit more about what is this really costing the citizens of an arbor in the regards of if this building was built without affordable units what would property taxes be collected and what is the reduction um now that uh there are affordable units here so can somebody address that on an annual basis of what is this costing technically the city yeah we could go ahead Mark happy to uh to address that it's a it's a little bit of a difficult question uh to answer um because there three really three factors at play uh one is the structure of the payment and L of taxes which is the proposed structure that that we're seeking for this proposal um the second component is what if what would the tax um property tax be in the event that there were affordable apartments in the development uh but not a tax abatement that's something we'd have to to investigate with the assessing assessor Department to see what methodology is used uh in in appraising or assessing uh properties of this sort whether it's an income ba income capitalization based approach or whether it's a a modified cost basis approach and then the third would be the cost of uh or the the the property taxes of fully market rate um senior community of this sort so I I guess that's a sort of a long- winded answer to say that we'd have to do some more homework and discussion with the assessor's office to determine what the assessment methodology is and how it specifically applied to this project so let's say for example this property has an assessed value of just for the sake of ease um 10 million doar um can we can we work on that numbers and knowing that the uh millage rate for uh property taxes in an arbor is 49 Mills so I I just want to I I'm still having a hard time you know what I'm trying to understand is yes you're Pro providing affordable housing but is it really a public benefit um and how how well it is a public benefit but how much is it actually costing the city of an arbor the residents with regards to property taxes that we're not collecting that's what I'm trying to get a grasp on because I don't have a really good understanding at this point of what what it's actually costing the residents of the city I mean the analysis you just did would be $240,000 $45,000 you take the value the the value of 10 million divide by 2,000 and then multiply by your millage rate you may have to do 80% of that because someone goes to the land but the challenge is I when you talk about pilot have done affordable housing for a long period of time having the fact that an arbor has a pilot ordinance welcomes affordable housing um cities have affordable housing ordinances Farmington Hills City of Detroit certain ones have those but for having um because if you don't have it you can effectively keep out affordable housing and we talk about affordable housing in this project this is affordable housing in it's portion of it but it's market rate you will not be able to tell the difference between the market rate housing and the affordable housing my grandmother lived till she was 92 in a in a American house unit in an affordable unit because she was a worked as a janitor in the school system she did not you would have known the difference between her unit and the unit of someone that was paying $3500 a month so that's important but if you have a pilot um you enable affordability if you don't have a pilot that tool effectively cannot have it makes that that rental so subsidy it's it's in effect a rental subsidy in addition to the subsidy that's allowed by Misha Misha provides a subsidy on their on the in the form of tax credit and also in the reduced uh affordable interest rate on the financing so you get the financing plus the the pilot brings you to the or two tools that get you to affordability but for not having those it's very difficult to get affordable housing because the the cost of just the general cost of construction so so that number again on a $10 million susp value I I did just using 10 million I didn't deduct for I just took 10 million divided by it's half that would be half that would be assess value divided by th which is the mill rate so I take the year number 10 million divide by 2,000 and I multiply by 49 and I came up with 245,000 okay and then are you receiving any uh federal or state funding on an annual basis um here on after so it's built are there any tax incentives that you're receiving other than local property tax reduction are there any other tax incentives for the affordable unit just the low the low income housing tax credit funding and the mistu the Mist financing okay um I I can speak to the uh guess the total uh different funding sources involved the the there there really four funding sources involved aside from a local tax exemption the first is the tax exempt Bond uh financing which is really aside from the characteristic of it being tax exempt to the buyers of of the bonds that back the mortgage for the property um it is a traditional U mortgage obligation like would be uh uh provided by a bank um in fact in in the current very low interest rate environment there's there's very little reduction in an interest rate on taxes and bond financing um the secondary piece is the low-income housing tax credit which is a 10-year tax credit uh paid out to or or credited out to um an investor in in the project but that is effectively monetized on the front end to to support the the construction of the project up front so it doesn't really flow as a subsidy uh annually to the property so there's no call it defraying of of of operating expenses or or sub or direct subsidy of rent and then the the third and fourth components in this proposed development are home investment partnership funds which is is secondary uh financing it at a very low interest rate below uh Market interest rate um and that is a contingent based liability so it's it's paid from uh paid from from the from the development um on an ability to pay basis so it's it's again more of an upfront uh Capital support to to the construction and then Misha also has a matching program with the home investment partnership funds that are allocated through HUD um of their really balance sheet reserves that they they structure a very similar loan uh in a subordinate position uh for development great thank you and then how long are these units going to be affordable for the the program-based affordability uh for for the the funding sources utilized is 50 years uh I'd have to uh to confirm with Matt what the what the affordability period in development agreement is uh I know for Jackson wrote it was 99 years and uh I I we're we're amable to to that sort of a structure for this development 50 vers 99 years is not uh um strongly impactful I guess on the on the feasibility of the project Matt is that correct it's 99 years yes that's correct that's 99 years written in the the Pud supplementary regulations all right perfect um and um I guess another question with regards to the mix of units that only two units are at 50% Ami uh the remainder of the affordable units are at um 60% Ami how was that mix how did you arrive that those numbers and also with regards to how many are in one bedrooms versus two bedrooms how how did that come about uh the well the mix uh to start with the one-bedroom versus two-bedroom uh component the mix is based on uh the market study uh for for the development uh commissioned by by Misha uh identifying need in the marketplace as well as our experience with other developments that uh we found that there's a pretty robust demand for both one and two bedrooms um in in most markets that we've been in and having that balanced mix of the one versus two bedrooms um provides a a good uh coverage for the market and and offering uh for prospective residents and then uh on the affordability mix side of things the 60% area median income is again with with numerous sources of funding there are numerous sources of of uh of um rent and income restrictions so the the tax exempt bonds as well as and the mortgage as well as the lowc housing tax credits specify 40% of Apartments um at 60% of area median income or 20 20% of apartments at 50% of area Medi income U and in in this case we we thought it was better to go in the direction of 60% uh area median income to have a significantly higher apartment count uh of affordable apartments given the significantly reduced uh rent on those apartments compared to the market rate and uh the 50% the the two 50% apartments that that kind of show up in our in our proposal is as just a small subset are actually part of a 11 apartment group or layer uh driven by the Home investment partnership program um that has specifies that um that or 10 rather 10 Apartments uh that specifies that 10 uh apartments are subject to home investment partnership program regul or or restrictions and on rent and income uh of which two are are designated low home and eight are designated High home uh High home is six the lesser of 60% area median income or the HUD fair market rent uh for the area um and the low home apartments are the lesser of 50% area median income or the fair market rent for the area okay thank you um and then I have one comment um in regards to one of the callers that we had Mr stalberg who talked about the master plan and um Mr stalberg if you're still listening to us um thank you for being here uh but more importantly um I think there's not one member of this commission who does not agree with you that the master plan uh process um the master plan rewrite or the rework of it um needs to get back on track um as many of you know and those who don't know um we undertook a almost a year-long process of finding a consultant to help us with this uh a group of dedicated uh citizens got together um to work on finding a consultant um city council has unfortunately tabled this um indefinitely but that work needs to start again because we keep running into these sorts of scenarios and that is because our our master plan is decades old um and it's time for a rewrite so so to everybody who has friends on on city council including commissioner aurman and Mr stalberg I'm sure you have friends on city council as well um I encourage everybody to contact your city council representatives and tell them to get uh the master plan process back on track thank you so much I don't know if I have any friends on city council but I can thank you so much and I will uh I'm all set with my questions for now commissioner hamers Schmidt thank you um not surprisingly a lot of the things on my list have already been discussed um I have a couple of questions clarifying questions for staff um and I think I'm clear but I'm seeing a disconnect between the staff report and what I'm reading as this up the current supplemental regs document that I found on R tret um so I just want to make sure I say this for the record so that everybody's clear and that everything's going to be updated appropriately in the supplemental RS it says there's 158 units but we're talking about 154 units correct yes okay um so that's the thing I saw that needed to be updated in the supplemental R and then this discussion of the split of the 65 affordable units between um 60% and 50% I'm wondering if in the supplemental regulations it needs to like right now it just says 65 shall not exceed um 60% is it worth putting in there that two of those will not exceed 50 so that it's you're muted Matt if you're talking yes um I I can I sorry I didn't mean to cut you off but yes that that can be clarified exactly within the supplemental regulations to the unit count um within the supplemental regulation there are you'll also notice some of the within those suppl regs there's a little bit of uh leeway that's given those just meaning like it may have been written to allow the possibility of 158 units with on that site but what they're proposing are 154 now again it doesn't mean they can add units without coming back through site planning but since this is a zoning um we're setting the zoning regulations the same way with if and I know you didn't ask this question but just in case for members of the public or anybody else that sees there there is a little bit of leeway given within the setbacks as well because you don't want to put them exactly what they're saying now now again with those parameters set in there that's just setting the Zoning for it they still have to so if that site plan changes radically it's still has to go back to Planning Commission so I hope that kind of answered your question and and again going back to the supplement regarding the breakdown of the affordability yes that will be update and yes that will be within those supplemental regulations okay and this I kept reading in the staff report 40% of the units are going to be affordable but then I want to do the math 40% of 154 is really like 61.6 or something something and I know the staff report is not binding um but I just as long as like the supplemental regulations actually say 65 units well probably say 40% but I I believe it actually does say a minimum in there but I don't have yeah I think the the suppl r document that I'm looking at if it's the current one says 65 units it doesn't have a percentage okay okay so we're good that will not in there my second question um for staff is really just sort of for my own benefit I remember when we talked about this project it feels like a million years ago and in the the prepetition meeting I think we talked about that adjacent property and there's clearly a sidewalk Gap um which would be great to have filled uh between the property we're talking about and the intersection where there is a shopping center and at that time I think there was I'm really trying hard to remember the details but like there were we there was no buyer um and like no plans to do anything but now it sounds like the school district is planning to purchase that property my larger question is before anybody does anything with that property that that new owner is going to have to fill that sidewalk G is that correct um well I mean I would say a a a private private owner yes I mean if that was to be developed like under that site plan that was that was previously proposed for that that side walk app okay is required to be filled but since it's a school district do the rules change well the school school districts um actually have some accountability directly to the state um as opposed to the city so um we um for projects such as new schools they um submit those projects to us for an advisory review but they are not bound to zoning like private development is so um they are you know I would say generally they are is interested in pedestrian safety as as we are as an organization but um if if that became publicly owned in that that manner they would not be subject to those regulations that um Mr kski refers to that would require any private development to meet okay okay so there is a risk that that get might not get filled if the school is in fact purchasing okay I don't like that I'm not really sure what I want to do about that but I don't like that um okay my third question is going back to parking and thank you Mr Kowalski for going out and looking at those um similar properties that was super helpful but let's just hypothetically um say that everybody that comes to these 154 units brings a car and we still need parking for visitors and we still need parking for staff how are the spots being allocated is it sort of like first come first serve I mean is this is there any possibility of the scenario coming to fruition I'm just a little bit concerned what would happen if this is this somehow is different the context is different than in the other properties that you're managing not that I want more parking I'm not saying that but I'm just curious about the plan for allocation may let the petitioner the site operator speak to that maybe that's been a concern um that I would say that that uh we certainly think that's unlikely and and hope that that uh is not um a risk that that we face at any point in time our general approach is to not assign parking just because of the challenges that can create with with the exception of of um accommodation requests for for accessibility purposes um but ultimately if we had a parking constraint that was creating U some challenges for our residents where they were unable to park in in um acceptable parking spaces we would certainly uh at that point in time uh look at assigning parking spaces to uh to make sure that our residents are served and staff and visitors I assume too yeah correct okay um I really thought I had a four thing oh okay this is I've been thinking about this a lot and I'm just gonna this is just sort of food for thought so as I was looking at the layout of the building I was trying to see like where the stairs were and where the elevators were and I think I noticed there are two elevators is that right yeah yes um so I'm just sort of trying to think a couple of different things come to my mind um we're in the middle of a pandemic I I you know friends that I know that live in buildings with elevators are a little bit suspicious of their elevators right now for a good reason um so I'm curious how the stair situation is set up like they look sort of like more typical fire stairs and not really like you know this is only a three-story building theoretically like if somebody lived on the second floor and they were you know able to they could just walk up a set of stairs but if they're not easily seen then there's I'm just they're probably going to be people queuing up to ride an elevator if they don't want to have to ride an elevator with other people still in a year or two like there might just be sort of like a backlog of people trying to get up there and I don't know have you thought through any of these sort of like new things that have happened because of covid and any sort of like mitigation plan for opening up stairways or making them like easier to access yeah um we're we're hoping that Co won't last forever um but the the residents in these buildings are uh maybe a little different than what you would think uh this is not a retirement community uh the residents are in their 80s most of the people that are moving in this building there's a need there's a reason um quite frankly many of them can't drive anymore and that's why they leave their homes and move into that's probably a top reason that they come to these types of facilities very few of them would walk stairs um so the elevators you know they're they're coming up up and down the elevators um so uh in the past sometimes we'll put a decorative stair into one of these facilities uh nobody uses it maybe the staff will run up and down it a little bit but um the residents wouldn't and most of our clients think it's more of a hazard to do that um so you know that that's just the reality of the type of of residents that'll be living here is is that they're they're just not as mobile uh they are mobile this is uh independent but although uh the building is designed for them to age in place so some of these people might come in you know 82 and they can't drive but they're otherwise very mobile but you know within a few years that may change and we and we don't want them to leave so um that's just the reality of the residents that are here and that's also why um I think you'll find that there that uh parking won't be an issue going into the future and also uh there is a hope although we're not planning for it yet that with ride share and autonomous vehicles that the need for parking spaces will actually diminish over time that is yeah thank you that's really helpful context post for that question and my previous question and so then my followup question is do you feel like two elevators is enough uh uh yes answer you okay um I think that is it for me for now commissioner aons although I'm happy to let you go first commissioner Mills if you want to you don't have to go last I do have a list you do because I have the the super geeky stuff that hasn't been picked up yet but I'll let you go first and take pick off the last couple of items well no I mean I guess I would say um I I think I'm struggling more with this project than I sense many of my fellow Commissioners are but I but I'm not quite sure and I and I just wanted to maybe communicate a little bit about my struggle which is to say that um like commissioner abon's I'm having a hard time hearing you a little bit could you maybe just step forward a little bit yeah sure let me is that better yeah okay um I just was saying I'm struggling a little bit with this project and I think maybe similar to commissioner aran's sentiments it's a it's a I'm trying to kind of weigh what I think the risks of the project are with what the potential benefits might be um and I just wanted to say that I it's not often that we hear so much Community opposition to a project during the public hearing it's pretty remarkable um and I can't help but notice that you know the two voices that spoke in favor of the project are from residents who don't live in the neighborhood um there wasn't anybody from the neighborhood who spoke in favor of the project and so when I hear that then I have to I feel then that I should think very carefully about what I think the benefit is not just to the city but to the people who live in that community and when I and in addition I think our responsibility when we're considering rezoning from r1c to a PUD is to consider the public benefit right there has there has to be a kind of public benefit component to the to the Pud um and when I look at the list of public benefits that the that um the petitioner has presented they feel minor in a way so like on the list are things like sidewalk but the sidewalk is actually an obligation that you would have to put in unless I misunderstand that right as a private development they would have to put the sidewalk in um so you can stop me if I'm wrong about that but uh or like the open space which yes I mean on the one hand I I'm support open space but the open space is largely a result of the reduced parking which is largely a result of the constituency for which you're to whom to who you're building for and is a kind of cost savings measure and doesn't benefit and isn't open to the public let's say I mean it seems I guess there's kind of early conversations with APS where sorry with an Harbor Public Schools where that open space could benefit more than just the residents but it feels currently like it's really for the residents of the site as opposed to a truly public benefit um another thing on the list is EV the EV vehicles but that again feels like many of these things feel like things which are um you know either already requirements or or very soon to actually just be minimum requirements for a for a development like this in an arbor um same for the electrification right like I I think um and the affordable the affordable housing component of it which I think is obviously the most important aspect of this potentially the most important benefit it's it's very disappointing to Me Maybe to pick up on what commissioner s was saying to find out that it's not 50% that it's actually two units at 50 and 63 at 60% Ami um and then there's the master plan question so I you know I support what commissioner milin is saying about getting the master plan back on the docket but in the meantime to to it's a big jump to go from r1c to the Pud so I think those are the struggles that I'm having is I I'm trying to weigh this and honestly I'm I'm still I'm still kind of weighing it out so um I'll maybe listen to commissioner mills's questions and and maybe weigh back in or Chim back in if I have further thoughts about it but I think one thing that would sway me would just be for the petitioner to be more bold in the kind of benefits that they are offering oh one more thought I had is it's clear that the community wants that the that the residents in that Community want a community center they want a space to meet and you have this huge site with all of this extra space and like maybe that would be something to consider would be a space that was actually open to the public and not just for the residents of this private development thanks commissioner akman before I have my list go ahead yeah no totally and I I want to hear uh your stuff chills there's going to be some good detail in there um and but uh I guess to to Telegraph a little bit I think there are some outstanding concerns around sustainability elements that I'd love to just get some more information on um and so telegraphing that I'll I'll move to postpone for a little bit I maybe we could each think through what are those lingering questions we have or additional asks um that might prove the public benefit a little bit more solid um in the inter intervening time um so I'll I'll leave it there and then terminals I trust you have uh a lot of good detail for us well I have some detail um but I'm going to start out by picking up on some of the details and um strands that were already brought up and linked to what commissioner Akerman just said one of my questions was whether the office of sustainability and Innovation reviewed this because I know they have been reviewing some of the rezonings in particular the thing the places where we need to you know there's Community benefits associated with this and and so that I that's a question to staff have they and what was their take no they have not reviewed this proposal okay and so I think that that would answer a lot of my questions like as we're you know I think based on the some of the feedback that we've gotten from you know their reviews in the past there you know they the office that you know H established or you know helped spearhead I mean did spearhead a20 and knows all of the things in it but also knows that at the same time you know I think is pragmatic about what is the right balance um and so I would I think I would really take I would like their take on this and so that's where if commissioner arriman is going to Mo move to postpone them weighing in specifically the elements that I'm curious about are um what are there what is their feeling about the electrification I just kind of picking up on the previous threads um this is actually first a question for the petitioner how are each of the how is electricity handled within the units or is it within the building is it individually metered or is it all together so it's a a it would be individually metered for apartments and then all common areas uh would be uh on a house meter so parking parking as well as uh all the all the common area spaces which make up about I'd have to get the i' have have to have Jordan way on on the exact uh percentage of floor area but probably around 30 to 35% got it um and I I mean I think I thought that they would maybe have been all together in which case that is a extremely strong case for having rooftop solar um because you would you have a you have an ongoing load that you'll be pulling and so um you don't even have to worry so much about net metering and selling power back to the grid which is you know that can add cost right now if you if you are only taking if you are only using up the power that you know you can then that's really cheap solar um and it's a i my understanding but like this is where the office of sustainability will help a little bit more on this is that that's you know if if everything's aggregated then it's not all of all of the um the units are on the same bill effectively it that's a little bit easier um I it's probably possible but that's where I would rely on their expertise um the other thing that I would chime in and I don't know that the the offic sustainability needs to add in on this but just back to the conversation um oh now I can't even keep track of which of my fellow Commissioners mentioned this earlier about I think it was commissioner sve about whether the electrical panel would be able to support the EV Chargers I understand that like right now upfront getting it so that every single spot can be electrified is probably more than what is feasible um at the same time because we just underwent this big review and P you know ordinance change that included EV infrastructure we you know did a lot of investigation with DTE and it's a lot cheaper to size that now if you know that you're going to have 10 spots in the next five years in the next 10 years and and the city intends to be carbon neutral in 10 years time which means any internal combustion engines we've got it offset and if you're a taxpayer in this city you're going to be probably helping to offset those payments so I would strongly just again hedging against what is to come in the future strongly encourage you to make sure that your electrical service is sized so that you can have more than a spot or two electrified um uh those I think are the key sustainability things that were on my my list that um that I'd want the office of sustainability and Innovation to weigh in on um everyone did Cover almost everything else um I also want to pick back up on the 50% versus 60% Ami and I appreciate um uh commissioner or Mr Kowalski saying like it might have been a typo except there's an entire paragraph in the staff report that suggests that um that actually distinguishes that's that um I'm I want to get the page for you just so that you know um it's on on the most recent staff report um on page 10 it's like one of the first big paragraphed bullets it says like this is for 99 years um 40% of the units designated for affordable housing for 99 years for households at or below 50% of median income and then in parenthesis it says 60% Ami is specified in the city code so I don't know if maybe that change like I don't know when that changed that it's it seems to me that it wasn't just a typo in the supplemental regs that at that there was a change somewhere along the line and I I'm with commissioner abrons on this that like going above the minimum 15% requirement I think is good that just that's making me a little un like unsure about what it is and and what are the CommunityWide benefits also thank you for pointing out the idea of the sidewalk like it um I thought that it was on the neighboring property as well because I kind of thought that that's what we did discussed can we can we clarify that it is there's a section that that was not connected to the east that connects to the public transportation public transit that's what we are it's offsite it's in the right of way but it's not on our property got it okay so it's so it's not just the sidewalk on your property it is the the East to connect to the the the transit stop bus stop it's there and it requires it's substant it's going to require because of the toppo that it's going to require a um retaining wall and because of some of the things it's not um it's not just a simple got it can um Mr Kowalski or Mr Leonard can you help us figure out where that's covered in the supplemental regs or in the or in the development agreement just because like I maybe I'm searching you know control fing the wrong thing I just want to make sure like that we do have ourselves covered there and maybe you don't have to do it now I would just make sure that that's included because that's important to me like that is that is um not just a CommunityWide benefit again the additional affordable housing that we're getting from this is a CommunityWide benefit but that is something that is for the neighbor like that the neighbors can benefit from as well so I think that that's I'm glad that we set the record straight yes I I we can make sure that that's clarified if if this is postponed so that the length and and everything regarding that sidewalk is would be covered both in the sub well at least in the development agreement but probably within the suppl RS as well we have to see where it's appropriate and showing on the site plan as well okay perfect thank you um that takes care of that uh the other part that I want to just um pick on and I think I mentioned at the last meeting where this one was postponed um i a I'm always the voice that wants to make sure that our supplemental regulations um because this is a resoning match are pretty close to what we see that that there's a site plan coming before us at the same time gives us a lot more comfortability with that but I also want to make sure that if that it's pretty darn close um to the in terms of the setbacks that the setbacks the height you know what is shown in our r renderings what's shown on the site plan so what we're being asked to approve is a height of um uh 42.7 feet and it's 45 is allowed so like in my mind that is that's very reasonable all of the setbacks too are within a couple feet so I think that that's really close to even if what the site plan that we're seeing today doesn't get built that the Pud designation just to remind everybody stays with that land and so the suppl metal regs will stay with the land and a new site plan would have to come in if the site plan expires and meet that the things that are being talked about as potential benefits that I was just not sure how they um come out here is I see that there's a mention of additional open space but I don't see any quantification of that in the in the supplemental RS can you help me understand what I'm missing or explain why um if that the supplemental RS wait hold on let me that can certainly be a number that is specified within those supplemental Rags that would go forward with the zoning um it is shown on the site plan if that's not clarified within the supp RS that is something we can put an exact area within those regulations that again this project or anyone in the future would have would have to adhere to that's not clear it will be clear okay I was going to say and and maybe you can just help me understand because there's a couple of things to this effect like in the in the supplemental regulations where it says like what the principal uses are it talks about affordable H the the Preamble section three talks about you know it's desirable to have independent SE Senior Living facility so it's it's there but it's not like once you get to section four which in my mind is like the nuts and bolts there's no mention of at all it just talks about affordable housing and it just talks about multif family residential which given our discussion about about um traffic in my mind right it it's quite different so I just want like but is is section three where we say the reason that we're approving this is because we need independent senior living does that like how how would that factor in if for or if again worst case scenario the site plan that we are seeing this all gets approved eventually and the site plan that we are seeing doesn't get built like how can we be sure that that that another project would not just be affordable and multif family but would also have the senior component well picked in with I mean they they would have to adhere to those I we could actually repeat that you're right in in another section of the code um you know we generally felt with with the other project we kind of lay out those public benefits to to go forward with that they would have to any project would have to adhere to those public benefits one of which would be affordable senior housing so otherwise however that can be reiterated well I want to clarify how we could clarify that regulations yeah to be clear the supplemental regulations would require if if these were enacted in their current form anything that gets built there 40% of the units right now would have to be 50% Ami or if that gets modified to 60% Ami so whether this proposal gets built there or something entirely different this would be establishing the zoning requirements for and so whatever happens would have to meet that 40% affordability requir it's the senior component that I don't see that's my question and so yeah and so that's if if if you would like if the Planning Commission thinks that the senior component is critical then I think that that should definitely be added there and I think for me it is critical in part because I feel like this is the basis on which you know the traffic study is based I think that our discussion would be different right like what we were talking about before about the the the Peaks there aren't so the you're the you'd like to see it be specifically affordable senior housing yes okay and I think that's the intention um in here and like I said it's in section three it's just not in section four which in my mind is the much more and you're absolutely right if without it in section four it would not govern okay great so to that extent if we are if one of the benefits of this is the open space then I think that that should also be in there and again the idea of providing some rounding you know you know so it's not to the exact decimal percentage is okay um if what we're seeing on these plans is 60 what is it 61.7 or something like if it's 60 or 61 like that that's okay um but I think that that should be in there um I also want to make sure that the interpretation for parking the one vehicle space per unit is seen as neither minimum nor maximum uh this is in the supplemental reg G is that being interpreted as there shall be exactly as many parking spaces as is as there are units that is how it's written okay and just to be clear for our perspective and for the petitioners if they really don't think they even need that many um they're still able to defer I would I would say yes because you're not specifically modified ifying that provision unless you're specifically modifying a provision of the code then all other yes sections of the UDC would apply and so they would have the same deferment rights for their calculated amount of parking as any site would got it um I also H in that same that same section where it's talking about parking shell include underground conduit for future installation for Ev electric vehicles I'm assuming as it's written I read that as all of the parking that this is going to every space is that how it was drafted and that's what the intention is no I don't think that was the intention to every space not not to have every space ready it was for the ones that they were being provided so we can make that clarification well I I don't have okay so when when you say the ones that were being provided there there s uh what's the minimum number there were had they were suggesting a couple EV charging stations your question whether that would be for every parking space I that was not the intent so to have it ready for every single parking space within there I have to clarify the number is the planning commission's intention to have this comply with the proposed EV ordinance that's under consideration or are you looking for something beyond that at minimum I feel like it needs to comply I recognize that like typically there's some time between these two things but for a PUD I feel like that in my vote I will signal that my vote is that it should be the the things that we've just passed that have been in the works for a while seem to be reasonable yeah so I'd suggest we just replicate that those specific percentages for this type of land use as in the draft ordinance and in the event that that is those that ordinance is enacted prior to this then I would suggest we just strike it okay and I would also suggest that on like on this you know if I can't exactly remember what our multiplier is for honestly the current EV ordinance or the EV ordinance that is in the limbo we've voted on it but Council hasn't right um I can't remember what the multiplier is but I um if the petitioner wants to exceed that that is again a rationale for public benefit going to what commissioner abon said right additional electrification is a rationale for you know providing public benefit and and so I think all of those things can are those things that that the Pud is set up to allow us to Acom accommodate the other thing that's related to that is um the lighting is in the staff report but I didn't see it in the development agreement or in the supplemental regs um it well I guess in the development or in the supplemental regs it's in section three again it's in the interest of the city to have dark sky compliant light fixtures but it's then not again further down in section four so and in my mind it's not the just the compliant fixtures like the the ordinance is about more than that it's also about lighting levels and parking lots after hours and all of that is would go towards that and so I would just mirror the compliance of that regardless of which goes first F that out specifically within that section four I think so I mean if that's the intention and maybe it's moot if if the lighting ordinance is approved before this goes because this effectively says and everything else that's in code right um but if it doesn't or if there's some element of I don't know like what the how much of that's in the development pipeline right um so that's I would those are just again the details that I those are the ones that I picked up on um just for reference the um I just pulled up the draft uh ordinance um this would be multiple family um it would require 10% of the spaces to have installed Chargers would have required 25 % of the spaces to have power ready for a charger to plug in and it would require 65% of the spaces to have conduit like I said you know the idea of when you're sizing the electrical equipment not just a couple um you know that's that's the base minimum that would be required of every new development in the city um once you know that's what that's what our body approved and so um I think that that's important to keep in mind um the only other thing on my list that I just thought I would address is this idea of parks in that vicinity um I also was not privy to the conversations or promises that were made in the past regarding open space associated with you know the landfill um I can say that part of our covid activity has been visiting every single Park in the city of Ann Arbor and um Ellsworth Park is nearby um as its name suggests right on Ellsworth and Southeast area Park according to the Parks and Recreation open space plan the pros plan so the the Parks Commission puts that one together um is considered a a CommunityWide asset um and has it it's lovely that's one of our family's favorites um and that intersection also has the dog park across the Street and kitty corner from that is a county park or or maybe it's Pittsfield Township Park um we did not venture out of the city of an AR burst boundaries and our Park wandering um to the to the idea of a community center I heard that I like I want to acknowledge that I heard that um a lot of the considerations that are given you know again what the city takes on is driven not by the master plan uh in terms of its Parks is not driven by the master plan so much as this Parks and Recreation plan and maintenance of all of these facilities and the upkeep of those facilities is something that is a continual consideration I'm not sure you know how you know what is the density of parks there compared to others there's a goal for having a park within a quarter mile you know I didn't pull out the the ruler to see if if Ellsworth is within a corner bile but I would just say that I think um looking my looking at the map and my cycling around it doesn't seem completely like this this areas left out in terms of parks but um and I don't don't see any parks specifically called for in the pros plan um but I but just to let folks know kind of how that is organized um and what our relationship is to that that the pros plan is something that we um that when it's adopted every three or or four or five years um comes before City Planning Commission um but but that's not that's an element of the city's large toome of planning documents um so that's what I have I know commissioner auran suggested that he was going to make a motion but also suggested that if there are other Commissioners that had lingering questions um that might be addressed in the interim that would be helpful to talk about now commissioner AC uh commissioner arriman sounded like he had something and then commissioner Gib Randle yeah not not a motion yet because definitely want to get ideas on the table um but just some ideas that I wanted to put forward as we think through these um I think there's uh interest in the community in the school district to have some kind of CommunityWide amenity uh available to the surrounding neighborhood of which there are a few um and the north part of the open space I think presents some opportunities some of which the the developer is pursuing actively with the public schools um but I think it would be interesting to see some type of easement language or um or some kind of a right to First refusal offered to the school district or the city um codified in some way just to show a commitment to that vision um I think would be really beneficial um the other one is is solar which has come up many times I think is achievable electrification I'd like to see a more serious and thoughtful reaction to I think Mr Garber from the audience articulated well you know if if you can realist if you can meaningfully present a case for why it doesn't work financially to Electrify so be it but but I think we deserve to see that since that's the direction we're trying to take our community um and then the 50 60% Ami difference you know that's that's a savings of thousands of dollars for loow income seniors um if true so any movement there or consideration there um so those are the four I wanted to touch on um but just want to hear colleagues as well commissioner gim brandle I think this is more for us than it is for the developer but I just would like to put out there as somebody who designs these things too there is only so much budget and in some ways we also have to understand as a body that we can't ask for everything if this is a huge affordability thing this may be the thing that they are able to do and they may be able to do some green things too but it's pretty hard to pull off both those in a seriously robust way especially given how long it takes to get through our process and we are exemplifying that tonight I hate to say that but so this is kind of for us I think the developer I think it's you know they're going to need to go back and I mean this is clearly the energy of the group I'm not going to stop that but um I think we also need to have a little reality check with ourselves about what's possible for people given the there are there are real parameters out there people in terms of what people can afford to do here in terms of building and we we can't have everything all the time and so in some ways we may have to prioritize what we think is the most important thing for this development and um I don't understand all the costs of all those different things that we just asked for but I think we also need to just look at our own mindset too around that and maybe it means that um when they are coming back with these things that they have some idea of what these costs are and we kind of say okay well the things that we really care about are the electric cars or the solar or the electrification or whatever so we just have a sense of what it is that is doable they have to be able they're not gonna this can't work if the math doesn't work and I've worked on projects before where that's happen where it's like every green thing out there and then nobody finan is there isn't enough money to do it and so we we also just need to I think we also just need to have a sense of um the choices that we have to make as a commission around what the benefits are and that there's just and and the developer deserves to be able to make some money on this too like it doesn't have to be crazy you know profits but frankly it's pretty hard to do that in Nar right now given how long it takes to get through the system and how expensive it is to get through our our review process so um I just want to put that out to there to our own group about what um just our perspective I guess on things and that perhaps when the petitioner comes back that if they could have um you know some sense of kind of what the what the really big asks are what the smaller asks are so that we can just have a sense at least relatively speaking of what things like you know we may be asking for six different huge sustainability it items and we say well these two are the most important to us and and you know so that that there can be um some prioritization on our side in terms of what's possible so um I was prepared to pass this tonight I think the will of the group is otherwise so I'm not gonna I'm not going to get in and stand in the way of that but um I also want us just as a body to kind of have that perspective as well um I think that also um I feel a little bad for the developer because the last time they went through this we were not having these discussions about sustainability stuff I think they thought they kind of knew where we were headed and all of a sudden it's like whoa we're taking this other turn too so um it you know it is a super important thing I mean environmental commission I greatly believe in these things but um we we also need to figure out what our own priorities are and there's just only so much that people can do too so I just want to kind of put that out there as for our own group and also on the public record about what citizens can expect as well with these I think with a PUD I think there is a high bar I agree but I also think we need to just understand um that there are choices that have to be made too about what our own what you know the important things are we can't necessarily have everything that we wanted we we want of course we all want that right but that's not the real world either so I just wanted to put that out there commissioner milstein I couldn't have said it better commissioner G brandle so I'm going to give it really short um we do have to be mindful you know every time the petitioner comes before us with their group of Engineers consultants and such all those people are most likely charging hourly um and then the more work that we uh give them the more the hours add up and that is why an arbor has the reputation and so I'm ready to vote on this and um although commissioner gab brandle won't uh interfere with this I will be voting against uh postponing it um for those added expenses we've asked a lot um and I believe that this project what's come before us this evening um is bringing a lot to our city there's a lot of benefit here um so I understand that somewh more but I also am mindful of the reputation and the costs and I believe what they're bringing to the table at this point is enough to take them to the next step and the items that are open are things that staff um can resolve between now and city council commissioner abens um I maybe just wanted to clarify what I was saying before so I don't it's not that I have a kind of laundry list of things that I am um that I need the petitioner to meet all of these different things in order uh for me to support the project I think what I'm looking for is a deeper understanding of the public benefit to the to the city which I think that aspect may be more clear at the moment because we could think about that as affordable housing although I wish that more of it was more affordable but that maybe that's just my wish but but I also would like to see a scale of public benefit for the community within which this project will exist and so what I'm looking for is evidence that there was a dialogue between the petitioner and the community where the community was able to kind of get some benefit that they're seeking from the project and it feels it feels to me at this moment that that that isn't how they feel and so you know I'm I'm open to ideas from the petitioner about what that could could be um you know what are the things you've discussed with the neighbors what are the things they asked for at the community meetings what did you offer in return um but like I think there needs to be a benefit you know the benefit kind of has scales um so like I think the sidewalk we could say is one um for me it's not quite enough at the moment so um but I I hear what commissioner Gib Rando and commissioner mil are saying I don't disagree um my goal is not to I don't want to kind of establish a bar that's so high that nobody can jump it I I just want to yeah I think for me I want to have a clear understanding of what that benefit is and um how the immediate neighborhood will feel that they are getting some benefit because I think like electrification is not I believe very strongly in that but that's like a different scale of benefit I just want to add in here too that mine was not this is the laundry list this is like better articulating the the benefits I feel like there are op there are paths and options and and my pointing out the P that that particular line about the staff report saying one thing about the level of affordability versus what was discuss like that there's a discrepancy there suggests to me that like there's a misunderstanding on what the level of affordability is or at least like the the the depth of that benefit that and that was the point there I also would take into account like I mean this is the one that right like I've been talking about this a lot like what are all the things that we do that add expenses but I think one of the things that we have to Grapple with is if we do have ordinances that we're passing that are required of everybody like that are on the sustainability and like how do we deal with that like better understanding what this means like because we have we have dual goals in the city I think that are in often in competition and I like again I I came to this conversation tonight thinking like the goal the benefits here are affordability and I I read it as the 50% and so that's where I thought like this is not the affordability that I thought in it and that's why I'm actually asking for more clarification um I I share this idea but I think also like recognizing how far on some of the sustainability things this may be from some of the things that we've just required Citywide um if if it's too expensive here right in a in a project where there is a significant increase over the underlying kind of development potential I I wonder what this means Citywide quite frankly um and in terms of um to commissioner abon's point just recently about what are is the benefit to the community I mean I think or to the immediate vicinity I think the sidewalk in my mind is and the fact that the you know how how much of a setback there is to the neighbors there's a significant push back um on the east side and on the North side and I think that that is actually a good benefit to the neighbors it's it's actually more the like level of benefit on the affordability part that I'm not I it just I feel like there's a discrepancy commissioner Hammer Schmidt so I'm I'm I'm actually not sure I'm convinced that the sidewalk is a benefit to the neighbors because the sidewalk is they're filling it in so that the people that will be living at the senior housing will be able to access Transit I think it would benefit the neighbors if the sidewalk gap on that property to the West was filled um I'm sort of along um sort of where commissioner aens I think is right now um in ter terms of wishing there was like a little more benefit that the uh adjacent Community was seeing and I'm not positive what that could be or if there are like even any possibilities but I feel like if we could just get if there's just like something I mean we heard some very strong public comment we got some very strong emails um you know to her question of of what what were the conversations that happened in the community meetings and what were some of the concerns that they brought up and and maybe what the petitioner did to address them I would also be interested in hearing that as well um I don't want to postpone this either for the reasons that commissioner Gib Randall and commissioner milin gave and I was also prepared to vote on this I I just I think the afford I think 65 units of affordable housing when only 15% would be required is is huge um but just hearing the residents's concerns like I still just have there's just there's something that I'm it's still like not sitting right with me commissioner s just go kind of briefly you know going through a lot of the neighborhood concerns uh there were noise and lighting concerns traffic concern like to go through what the concerns were versus if they are concerns we've got traffic reports we've got dark skylighting I don't see how Senior Living facility is a noise issue um so in terms of what concerns are actually like raised by the Community versus the kind the way that the site is manipulated in open space and trying to resolve and like the uh over engineered storm water and things like that I don't have too many reservations about the items raised to how it was addressed in the vicinity I think affordable housing is very important right now I think that's like my leaning of what I'm looking at um and that's why like my push back is more just hey let's prep for some some more conduit some more um EV stations but at the same time we know these parking spots aren't full so asking for a full-fledged that's that's not a priority on this project for me but little tweaks like yeah going to electric stoves we're not a bunch of chefs in this space that's a good kind of shift towards reducing gas load in the overall building especially when you look at 150 units uh with gas load so I that's where I'm at is I think those are small details and cleaning up um but in in the overall scheme of this many units and many of them affordable it's a twofold we're getting a lot of units for a growing older population and many of them are affordable and I think that's a double win even the non-affordability commissioner hamers Schmid sorry I did forget one thing that that may actually push me over the edge um so when we were talking back at the very beginning of this conversation about um the drainage and the and the potential flooding I mean you're flattening the slight is getting kind of flattened right so like everything currently is sort of draining and now those will be alleviated that I could actually see as a very direct benefit to adjacent properties does that does anybody else think that I'm characterizing that correctly or incorrectly I see the architect raising his hand yeah may I speak sure yeah absolutely I mean one of the major concerns I mean we we had uh two two meetings with the uh neighbors and quite frankly let's be honest there are people that don't want anything built on that um and and that's that's the case often um uh we did listen to them we did change what we thought we could change um but one of the big things was the drainage and there's no question that this site right now is a big hump in the Middle with everything flowing off of it and the the land it's true that there is good sandy soil uh and and that a lot of the problems uh that that that the neighbors are experiencing are probably not not caused and great by this site um but the fact is the neighbors can be assured that it won't be an issue moving into the future um as far as postponing for the for the issues that you were talking about in terms of um sustainability you know the we look at that with our client for every project we design and it always comes down to uh a cost benefit issue unfortunately this project being affordable uh means that we can't just arbitrarily tack on extra cost if you're buying a an electric vehicle you may be willing to those are subsidized Remember by the federal government but even so a person might be paying more for that electrical vehicle right now versus a gas one and hope to make it up in Con in consumption unfortunately it is true that that if we went to all electric units the initial cost would be lower but the utility cost would be significantly higher and pass belong directly to the residents who couldn't afford it quite frankly and and and it could be a deal killer for the affordable units because the the the utilities are passed along to the tenant um or the resident so as far as the suggestion of going to Electric appliances I'm I'm maybe my client is going to like what I'm going to say that but um I think that's a good an excellent s suggestion uh I don't think that's a deal killer uh uh in this project in my uh opinion and I design a lot of these uh and that's something that I think that we could do uh and commit to I I think unless my client tells me no um with that suggestion uh to to go to Electric appliances versus gas um obviously it the the one problem I have is that the real engineering of this project is coming next after you approval it's it's a significant expense to the owner hundreds of thousands of dollars to to to engineer this building and uh without s side plan approval I doubt he's going to authorize to do us to do it we can do initial studies I can tell you right now my engineer can do a study to show that it's cost more for electric heat than it does for gas so you wait a week and get in writing but that's what it's going to say um so you know I think that in terms of of suggestions that I heard tonight that we can do solar energy I wish um I'm I have a h a small house in Colorado and it works in Colorado we have 320 sunny days a year out here in an aror it it can it can make a difference and maybe it's getting better but in terms of enough solar panels to to uh uh cool this building you know handle the electrical load uh I'm dubious of that and again it would be an added expense so um the community benefits I think are clearing you know have been expressed here um you know is it's it's clearly and and I understand that affordable housing is a benefit to the overall community and not necessarily and I think that that's what they meant by Community benefits when they when they talked about the Pud process and again if I'm wrong there feel free to correct okay I'll stop talking yeah I we went to the meeting and Jordan I mean we were Jordan Mark and I were all at the meeting we had two public meetings um one was at and my numbers should be close I just I'm not working from the from the notes but they've all been provided to the city but we had I think 12 10 people at the first meeting we met at Brian at the Brian Community Center we had maybe 14 at the second meeting I think two of those were city council folks um City Council Members um we had a couple people just didn't want anything and then but the main issues were flooding is a huge issue in that Community um you know there's a lot of issues they've dealt with even Brian has a little water you know they have the Lea water relief areas in front um around the community center that was a big issue um another Main issue was um the uh making sure that there's some connectivity just the school's a huge part of that Community the elementary school so they wanted us to reach out make sure and the city asked us to do that also I wish we had more along those lines right now but they they're close to being acquired it just they had a few glitches in that and they can't make commitments until they get to a certain point but we we've had the meetings we had one sit down one phone call um and and there are open conversations that I have personally had um with the uh with Folks at the the an arbor schools that was that was an issue making sure that and that benefits us having programming with with you know our residents and then the elementary I think there's a benefit to having those and they agreed so I didn't and as far as the other I mean outside of some of the things were asked where we need a community center there which was a little bit more difficult open space we're definitely open to that space to the north we've always been open to use that however whether that was play fields that didn't work so well because we need the trees but we're always open to that if there's some one of the Commissioners mentioned some kind of you know ability to put that out there we would definitely do a use open to a use area and I offered that to and schools they just weren't in that in that mindset they have to do they have a process also yeah part of the problem that we've had with with the school is they've had bigger issues on their minds correct um so it to if if table it for a couple weeks for us to nail down an agreement with the school is your desire that's going to be difficult to do yeah that's you're not going to get that I mean they have to acquire I mean hopefully they you know they're in the process of closing on that through their due diligence but they have to go through an entire board you just have to trust us that's conceptual we wouldn't you know that's not it's not give me a word that's what we talk when a and I speak and about that and so forth but there's a process there so um and it's in our best interest is something to work with the community to they're a good neighbor and the other thing that came up with those meetings were moving things we moved the interesting thing is that the community people that asked for us to move things then they disappeared they did they left and they were fine they they said listen there were people said you move this over to the West away from my my Co-op condo here and you move it to away from my residents and we're good and we never those people didn't attend again so there's that piece too there's it it's a little bit challenging because we didn't get we sent out over a thousand notices we didn't get a huge response and then it's not that you ignore the people that come out but um you take as much as you possibly can but if you think about the economics what we're talking about tonight 65 affordable units you look at that rent schedule you're looking those 65 units are a th000 to $2,000 a month difference in what we're doing you start looking at those numbers and that's that's what you have to F feel that I mean that's that's hard to do when you start adding all these extra costs and having the benefit of affordability without having rental assistance on project like this commissioner hamers did you get what you needed from yes and so I just want to say one more thing sort of like to us that was very helpful I think that was very helpful I mean I sort of talking about the the topic of potentially postponing and you know I'm commissioner M as you said I think the last time you spoke like now I'm getting a little concerned about all the things that we're asking people to do in the and the costs that are associated with them and I think it's really important for us to maybe try to understand that a little bit better but I don't think that doing that to this project in particular is fair to the petitioner um you know maybe if they can if they can give us the electric stoves and they can give us a couple thing 65 units is a lot in talking to the Housing Commission is more than from a new housing standpoint new units it just has been it's not there have not been and that support is there I mean it was there at the city council I we didn't bring that support here because but it's it's really easy on Zoom to just jump in where what we've been talking about is H trying to um we'll let you know when to have the petitioners jump in so thanks I apologize no problem it's this is the format we're getting used to it ourselves and like trying to you know figure it out um commissioner Hammer Schmid did is there anything else you wanted to add nope I'm good thank you commissioner Gib Randle just one other thing that I think that um could be a a we may not be able to get away with solar I I understand that in terms of The Balancing Act that we're striking but one thing that um perhaps could happen in support of that is thinking about um kind of structural support and wiring to be able to allow it to happen in the future and so it maybe the panels can't happen now but you're not prohibiting it from happening 10 years from now or or five years from now or something like that so that you know the conduit is there and and there's just things in place that that would allow it to be able to move forward um should the opportunity arise because it is something that we really need to be this is a goal of our community it's also a goal of our community to have affordable housing so um but I feel like that might be something that is it again allows us to be able to have the potential for in in the hopefully near future you know wouldn't that be great um but uh because you know it does it does help your bottom line to a certain extent too you know in terms of paying your utility costs and and um Mr London I just put it on my house and and it's it's it's working you know um so it's not totally pointless in this climate um and I know it's better in Colorado for sure but but it's working and so I think that for me um I know it's a big ass to have all these other again important but but perhaps not the first priority items on there but things that still allow for for some of the those potentials to develop in the future so we don't preclude things um at this at this moment um for that so that's where I'm sitting right now is that for me it's the affordable housing is the big important piece the other thing that I feel like is a little bit unfair is if if it were a staff error to put the 50% instead of 60% that we're like really hammering them for something that could have been a staff error and that doesn't seem quite right either you know if it was it was something on our part you know then it's like that doesn't I know that you know that's hard but it's like that doesn't seem quite right either to me so um so for me the affordable affordability price or the affordability piece is the the primary piece I would love to see some things that allow for these potentials to come to fruition um hopefully in the near future um but I'm also just mindful of just getting through this process and understanding what um what they can do to be able to make this project happen which I think is sorely sorely needed and I do think it's a community benefit for everybody and I also feel like you know I mean we don't we don't expect people to put Community you know centers in all of our neighborhoods around town I mean that would be fabulous but it's like there's a few of them scattered around but that is not something that we just kind of have as an expectation for what neighborhoods are in our community so I think that's also kind of a big ask you know I mean I get it that like that would be really wonderful if every neighborhood had that but my neighborhood doesn't you know I mean so um and and the parks are near by I helped design redesign Arbor Oaks you know that's just down the hill it's right on the other side of the school um and frankly people tend to use the school property is as you know open space too in in reality so for me it's it's a matter of some small things getting clarified that's where I am with it and I do think like the nitpicky stuff that you know we always count on on commissioner Mills to bring up about sort of all of the little details and make sure that things are are um are uh consistent but I feel like those are all things that are probably doable between now and and and next meeting and so I I guess I said I'll go with the will of the group but part of me is kind of feeling like you know what maybe we should just move this thing forward um because I feel and I know that like people are swirling in a lot of thoughts right now and so I respect respect the fact that that um you know that's a process that we all kind of have to go through and to be able to digest but um commissioner Abrams to to your point I think that um I'm I'm I'm I think part of of your um your experience with this seeming really negative from the community is the fact that you haven't been on Planning Commission for very long because we have sat through two hours of this for single projects where 60 people speak and so this felt um it like for sure we got some negative communication but this is like a drop in the bucket compared to what we have had in the past for certain projects so um it doesn't feel like a oh my God whoa whoa whoa whoa whoa we need to rethink this whole thing um uh in terms of the community feedback I understand people are upset about you know change around them but boy I feel like the the benefit of this is so important for us now and in the future so I guess that's where I am right now commissioner abon so thank you all this has been like a a great conversation I think you're I think you're changing my mind so that's exciting um I I want to say I mean I I don't want to downplay the the um the importance of the affordable units I think that that's huge um I I think there are a couple small things and I also am not necessarily pushing for postponement I was more hoping to kind of gain better understanding about what the kind of benefits would be to the community so um I want to clarify the sidewalk question because um that does seem to be one of the kind of benefits at on the table and um at one at one point early in the conversation there was a back and forth between commissioner hamers Schmid and Mr Kowalsky about the possibility that the sidewalk would not get built and that sidewalk that you were discussing is the sidewalk to the West so the sidewalk that you that the petitioner is going to connect is just a tiny portion on the east side that's correct right not to the West okay so I just want to make sure everybody understands that because I that was I got turned around there looking at the map I see commissioner giand looking and and okay got it okay so um and then I guess um commissioner acrian or councilman akman offered some possible mechanisms to reinforce this partnership with aaps on the North side a kind of did you offer like a are you suggested maybe a WR of first refusal or I so I'm I would or n so I I'm looking for that to to be reinforced somehow um here and so I would look to staff for some guidance about a re assurance that that could be something that could be reinforced between now and the next um approval when it goes up for city council if it passes tonight and yeah like what would the mechanism be for that um I guess to clarify I'm sorry were you asking us to yeah I'm just kind of I guess yeah like do you know what that mechanism could be or if or if you don't feel that you could speak to it right now do you feel confident that that's something which could be put into place between now and when this would go in front of city council if we were to pass it tonight well regarding any easements and things I mean the right of first refusal I can't speak to that but but I can regarding easements I mean ultimately it's the the petitioners you know willingness and and we don't know exactly what kind of easement I mean they've indicated that they've been you know willing to allow some Community use and things like that that Northern open space I mean whether or not I mean there can be some Li limited pedestrian easements or conservation easements even or something of that nature kind of that that protect that that area or even perhaps a path I mean that was considered I know with the amount of natural features in that area in some slopes a path gets a little bit challenging um but there are certainly ways that they they could protect that area in perpetuity but I mean is allowing again the speaking of what exactly would be in that easement I don't know I mean it's like what would be allowed what wouldn't be allowed in public access ultimately between the owner and again I mean working with the school system that would that would be great but as they said it's it's kind of we we can't make any commitments for that while the schools indicated they're willing to work they have not made any uh concrete decisions on this so we could certainly work to ensure some kind of easements whether it's pedestrian access easement maybe a conservation easement over that area which Again by its nature though it will be preserved I mean you can't just go in and remove any of those landmark trees without site plan so but there may be mechanisms like that that allow that that area to be to be preserved again like a double protection whether there's an allow for some public access in limited areas um but what that would be exactly I don't know and and how far that could go I mean again reaching all the way to Ellsworth I think that we may have investigated that or it may have been brought up like as far as like a path going out to Ellsworth but that again unfortunately you're involved with slopes and trees and things so that also gets a little tricky in that area as well I I I hope that kind of answers your question yeah no it helps me understand the complexity of of the request so thank you um and then like regarding electric appliances like that isn't something we typically regulate or or that isn't that's a scale to at which we don't normally work so I think that's just like a request on the record that into The Ether but that's not something that we can actually put in writing anywhere is that correct now we I mean we may be able to build something of that into the supplemental regulations I mean it would be unusual though wouldn't it to it would it would but is yeah okay um okay uh that's it I guess I mean I'm not um if I think if people are ready to vote we we could move forward I would support moving forward with a vote that was the over overall sentiment commissioner Gib Randall one other super quick thing thank you for bringing up the whole sidewalk thing to the West commissioner aens because I'm it and the East so the East there's a there's a little there's a little nub it's kind of tricky because of the grades but if you go west it's actually going to be really tricky because until this whole site is developed it falls off really fast and so they could build this whole thing and then the whole thing gets ripped up once they they put in their site so it's not a kind of like just a flat site where they could build it right across it drops off like behind like before the RightWay line is it's like it it drops off in the wrong place if it dropped off after the property line then it'd be a lot easier but it doesn't so there's not a sort of lwh hanging fruit so to speak easy sidewalk to connect to the shopping center to the West I guess I just wanted to put that out there so sorry to keep prolonging this any other comments miss or commissioner Akerman um I won't put us through through a vote it seems like it's the will of the body to to vote on this tonight um I I will ultimately be supporting this I think it is a net positive for the community the local neighborhood uh in terms of the offset of storm water um we're going to see huge retention and Detention of storm water that currently right now just sheets across the site into uh other properties across the boundary um the engineering that's presented to us uh takes a large step forward in keeping that water on site that the drops of of rain that hit the site will be kept there as opposed to moving to adjacent properties um I'm comforted too by the uh continuation of the burm on the east side and the fact that the storm water will flow downward towards the retention detention that that the developer is providing um I'm comforted by the fact that the level of traffic disruption during rush hour um the only time uh at which there's there's disruption to traffic patterns is less than a second of impact to neighbors um that gives me a lot of comfort uh and then finally is the benefit of the affordable housing um this type of housing is needed my family's experienced it firsthand and we see through through demographic statistics that this is going to be so critically needed for our community over the next two decades um we hear it as a shortage now and that pain is only going to grow um and those are those are real those are 65 real grandmas and grandpas real members of our community who have lived here who have worked here who have spent their lives pay taxes here who who now may have the opportunity to stay here uh well into their 80s and 90s and I think that's that's a critical importance to all of us um so I you know I look forward to the debate at the city council table uh if this moves forward tonight um I think there's more opportunity for the community to voice um their their input uh so so please stay engaged and involved I'll just add that I'm I am ready to vote as well I do think it would be helpful I think that this these ideas about sustainability are going to come back and so I think having some input particularly for the keepers of a20 um and in part because you know it's energy commission that kind of was spearheading the EV um EV requirements that came before us right and so I I think that th this is not the first nor the last time we're going to see like how do we trade these things off I think that you know what commissioner s said and the the the case that was made about how many EVS are there going to be in a parking lot that is mostly empty and you know I at the same time like I wish s some of this conversation would have come up when we had the EV ordinance discussion too because it's not just the site and so I think you know I don't it's going to be too late for commissioner proposed business but um uh I I think I I think that having some input from the office of sustainability when this moves to council will be helpful um and a yeah um I do think that it provides a lot of benefits I hope that my little nitpicking specifically to make sure that this is it's in the development Rags that it's senior affordable housing I think clarifying what that level of affordability is 40% is a lot um I you know wish it were 50 but I understand the economics of making it 60 particularly that we are asking for some additional sustainability things and so again that's maybe my internal trade-off um and so I think um yeah I'm I'm ready to vote for this I think that there are benefits to the immediate communities as commissioner Akerman said but also this is in many elements of our master plan this is what we have been asking for any other comments okay we need a r call V then Mr Leonard can I just clarify that so the motion is to uh recommend approval with amendments to the supplemental regulations that specify senior affordable housing and correct the staff error which change that to 50% Ami to 60 % Ami and in addition investigate a variety of sustainability sustainability aspects for at a minimum inclusion or at least Information Services uh benefits as this progresses to city council the only addition I I think that including the open space like specifying the open space in the minimum percentage of open space well the minimum I have that in my notes as well the the minimum percentage so that remains going forward I think that that's important yeah I do I do want to I do want to clarify I apologize the 50% wasn't our error um we had a typo in the staff report in our reviewing it in ensuring the supplemental regulations were consistent with the staff report we adjusted this supplemental regulations to reflect that typo that was our mistake my apologies got it that's mistake I apologize for that I understand it's Institute a bit of a confusion so but thank you for double checking it commissioner hamers Schmid but we do have those two units at 50% Ami and so articulating that yes two units of 50 the balance of the 40% at 60% Ami but can we can we say like the number of because 40% of 154 I hate to belor this 40% of 154 is like only 61.6 and So currently says 65 65 units yeah so I don't I kind of want to get rid of that 40% and just this if we're going with 65 units go 65 units well to that I just want to be clear though that if for some reason this project doesn't go forward in a 65 unit development replaces it all of those units will then have to be affordable okay thing can we get the p as long as the percentage I don't know what minimum percentage is a minimum so to be clear if it's 40% and then they hit that at 62 that would be the minimum required they can always go above it but if we set it at 65 whatever happens it's going to have to meet that well then can we say like 42% because at least that would be or is that can we not do round numbers because at least than that would be 64.6 and they'd have to round it up to 65 it's always going to round up to a whole unit so yes you could do 42% if desired commissioner milstein I would rather be clear on this and just say 65 um units because let's tie it all together because this is what we're seeing today so let's be very specific about it instead of percentages say that we want exactly 65 units I tend to agree rather than to scale it I mean I think that there's there's a lot of things in our supplemental Rags that really tie it to what we see which gives us all comforter I think and gives can give the community Comfort too so 65 units at 60% or below two of which must be a minimum of 50% that's I'm here you're ready to call a roll call Mr Leonard finding the paper I am I just confirm uh commissioner s and commissioner milin you find all those amendments friendly yes okay commissioner s yes commissioner abon yes commissioner hamers Schmidt yes commissioner Mills yes commissioner milin yes commissioner gab Randle yes commissioner Akerman we didn't hear you commissioner Akerman yes motion carries all right very good thank you very much for your patience with the technical difficulties for hearing all of our conversation sometimes we got to talk it out so thank you very much for time everyone thank you all right um I need to find a charger for my other computer and I'm guessing that some people might need to stretch their legs or run to the restroom so can we take given the hour can we take like five minutes max okay so we'll be back here at 11:43 no 10:43 it's not 11 yet I was already rounding 10:43 I thought we were done oh 10A which is the annexation of 1290 duvar Road Gretchen's House for city council approval um we'll start with uh Mr con are you the only person to give a presentation or is there there petition or presentation I would like to point out that the um that the owner is well as the um civil engineer have joined us Gretchen Preston and Kathy kyth if if you have any questions very good but you're going to be giving the presentation now I'll give a brief presentation and um it's going to be very informative great floor is yours the site is located on the south West corner of dvar Road in pinec trail uh the site is in the trer Watershed the petitioners requests annexation of the 2 and a half acre parcel um and single family zoning the petitioner is interested in um using the existing house for uh Child Care Center um staff recommends um that the annexation portion of this petition be approved this evening uh but that we would postpone the zoning decision for a later date probably October 6th um we had a bit of a snafu with regard to uh the the the the zoning designation staff had a discussion on um uh the preferred zoning District but the public notice went out um with a different zoning District so we we'd like to get that right um and hopefully after approval of the annexation we can get that process to the state and get that going uh so it it won't hold the petitioner up at all and um staff recommends approval of the proposed annexation all right um now we can open up uh the public hearing so this is an opportunity for persons to speak for up to three minutes about the proposed annexation of 1290 duvin um public comment can be made by calling to 206 337-9723 or 213 338 8477 and then entering meeting ID 962 3902 4427 um City staff will call on You by the last three digits of your phone number after you've raised your hand you can raise your hand by pressing star nine on your phone um please do when you speak move to a quiet area and mute any television or other background sound so that we can hear you and if you'll state your name and address um at the beginning of your comments we would appreciate it so for callers on the line again star nine is how you raise your hand and it looks like we have one caller with phone number ending with numbers 253 three minutes to address the Planning Commission hello caller with phone number3 this is gretan Preston can you hear me yes go ahead okay um I live at 4660 West Ellsworth Road we got a lot of Ellsworth here tonight haven't you um I just wanted the only thing I wanted to clarify here tonight was that my main reason for annexation of this property is so that I may create this child care center that will be a satellite to the one I already operate on duvar road and I'm looking for your impressions of whether this is going to be a go or not if I I'll need a special use exception from the Planning Commission to do this I've been through this process several other times any of you who know of my other centers may know that that's my question thank you very much there's it looks like there's one more caller on the line if you're interested in speaking you can press star n to raise your hand all right I am going to close the public hearing and read the petition um or read the motion the motion reads the anab City Planning Commission hereby recommends that the mayor and city council approve the annexation and it and no that's cut okay that's what I thought um approve the annexation of 1290 duvar and Road moved by commissioner milstein seconded by commissioner s discussion of the annexation commissioner hamers Schmid and then commissioner s just to clarify something um that the caller just brought up so we're just talking about annexation anything with with any sort of like special use exception anything that would be not right now correct what's on the table in front of you is the annexation portion of this annexation zoning petition um the city can't take action on zoning or on the special exception use until after the the property has been annexed it's my interpretation that um uh what um Miss Preston was asking was whether you whether you had any opinion about a future special exception use that will come before you for a child care center in this location okay thanks m s go ahead I just uh I guess I have a question for Steph if there was kind of an analysis on the r1a versus r1d uh because the staff report said about you know density um um you know to fit more housing and what the difference would be between those two zoning classifications if this lot was subdivided after reson to either one of those I I could um give it give it um or take take a stab at that and then Brett's welcome to join in uh R r1a um requires a minimum lot size of 20,000 square feet that's about two units per acre r1d as in David has a minimum lot size requirement of 5,000 squ ft² so it's about a quarter of the size in terms of the minimum lot requirement uh the reason that staff discussed this zoning issue for this site is because this site is the very first site of all the other properties in this side of town off of dearen um east or excuse me west of pinec trail to to request annexation so the zoning is important to us because we'd like to be consistent with future um with future annexations uh in other words we we would like to have a consistent zoning district and it's the opinion of staff to have a zoning District that encourages A diversity of housing type types including more affordable housing maybe smaller Lots um more modest sized homes uh mixed in with some of the larger lots and maybe maybe larger homes but the idea was to encourage diversity maybe encourage some density support Transit along the pinea trail Corridor use land and infrastructure more efficiently so um that's that's why we are recommending R1 D Brett do you have anything to add no I would just add that the petitioners application is for r1a um both the r1a and r1d would provide the potential for a special exception use for that um for a child care center that's not distinct um the only difference would be um you know just doing the math as indicated on how many what the minimum lot size and ultimate density would be for those different single family zoning districts so um I think Jeff did a good job summarizing sort of our our thoughts on it so to clarify trying to get it's been submitted as r1a but we're we're shifting it to try to get it to r1d because at roughly 100,000 acre lot 20,000 s feet means five homes 5,000 foot lot means 2021 homes could fit on this if you know it wasn't a child care facility and setting that precedent for the the area exactly and because it was advertised specifically as r1a we thought it was important to make sure that um Everybody actually received that information was aware of that if the Planning Commission were interested in proceeding with an r1a you thought that was more appropriate then no no additional action or notice would be necessary I have no interest in making it r1a I'll just put that on the record um now that's helpful and I yeah I just kind of want to like talk through like the reason for this site but it's good to know in the context of the entire area that that's also the intention um I think it also reinforces why we need Master planning to come back that you know we're we're reacting to a site as a strategy instead of having Master planning for the area um but yeah uh it I guess I really tried I really tried you really tried too um I don't want to go through that again but I would um I I I'll lay out my opinions they're not guarantees but since I'm unmuted uh I think uh uh I there's one down the street from me at Gretchen's House I think there's a neighborhood across the street that could service you know be serviced really well in terms of close proximity um I don't have any general reservations at this time to that sort of special exception use but yeah until we actually see the proposal then we'll we'll review it but that's kind of my feelings at this time about that commissioner milstein um same opinions regarding the special exemption use um as commissioner s um I'm happy to see that uh it's not going to be in marijuana facility of some sort special exemption use it's been a while since we've seen one that's been outside of marijuana um I um I do have questions regarding this area um and that has to do with um have have Mr Khan or Mr Leonard has anybody else in that area approached the city regarding um annexation into the city not not to my knowledge no okay and in sending out are notifications of this public hearing um our residents who are not city van Arbor residents so residents of Van Arbor Township were they notified of this my understanding is that that yes um regardless of what jurisdiction you're in if you're in if you're within the 300 feet notification area you would be notified I'll let Brett um correct me if if that's if that's not right yeah the the law and the law and our ordinance reflect that it's 300 feet period it doesn't matter the jurisdiction okay and then um this area is serviced by uh Municipal Utilities uh not not currently um however this site is because it's it's right along Pontiac Trail but if you go further uh to the West uh those sites are not currently served by City Utilities like water and sanitary but this site is uh does AB but water and sanitary in Pine Trail okay and was this area included at all in that list of you know I think at some point there's uh a list of properties like along Newport and long Gettys um is this area at all on any any of those lists to be annexed yes it's it's within that grouping of around 500 partiel parcels that we call Township islands that are within the city's ultimate service boundary okay all right thank you that question was the one that I had whether this was it's not a matter of if but more when and part of the agreement between the township and the city um so you've addressed kind of my concern on that and in terms of you know what happens here I mean this is long Transit there's already relative ly dense housing just south of here with the r1e so I'm in support of um higher density development here and also a mix of uses to service all of the housing that is coming in that area and um so I I look forward to the conversation and seeing the proposal for the rezoning and the special land use any other comments I think we're ready for a roll call vote Mr Leonard you're muted could you remind me who made the motion and seconded it commissioner milstein I think definitely was one commissioner s could have been the second commissioner aens yes commissioner hamers Schmidt yes yes commissioner Mills yes commissioner milin yes commissioner Gib Randle yes commissioner Akerman yes commissioner sov yes it is [Music] unanimous very good so now it will move on to city council um thanks folks for sticking around with us it is at 11 o'clock so we have to take a vote to take up any addition items um that are on our agenda uh we've already punted on two of them and there are work plan for this year um and I actually think given our discussion of the previous thing I think we need to actually we need to dig a little bit more into that personally um so I propose that maybe we should do that when we're a little bit fresher it's not going to happen next this is my concern though our next agenda is completely full so Mr Leonard like do you need our um do you want us would help to discuss that for for your staff to work um because we don't do these things without your staff no no um we've got plenty to do um I'm more worried about you adding more stuff to it um we have several large ordinances that are still finalizing we've got lighting that needs to get to City Council we've got the c1a C1 we've got site plan standards I've got the committee the development committee that um the city um I just got sort of a list of names that I need to reach out to so I am happy to postpone that I and I do think we need some more time I have um I have a fair bit of questions for all of you given that recent um uh PUD discussion um so I think it would be worthwhile for us to spend a little bit more time on the work plan um as far as the committee structure um um perhaps we could take quick action on that just to establish the new orc committee um but we're gonna have to revisit that now that commissioner Woods um is no longer our transportation commissioner but maybe we don't decide that tonight and we amend it so does anyone long way of saying let's maybe tackle committees as presented um the planning conference resolution and will postpone work plan discussion okay so if the next item on the agenda would be the work plan which it sounds like there would not be interest in taking up so given our bylaws we just can skip over it and say is anyone want to make a motion to take up item is um agenda item 11b which is committee membership commissioner milstein second in by commissioner abon um can we have any discussion of taking this up now all in favor please raise your hand or say yes yes yes anyone oppose that's everybody's hand okay so we will we can take up um 11b which is a short staff report by Mr Leonard this is public hearing associated with this so um I presented the um proposed commission assignments um as discussed in the working session um I think the uh significant changes that would be incorporated with this would be um adding um commissioner milin to the affordable housing subcommittee and uh removing commissioner Briggs from the orc uh ordinance revisions committee and replacing uh her with commissioner hamers Schmid and as indicated we would need to come back um um perhaps and spend a little bit more time identifying a new Transportation Commission repres okay the motion um we just voted that we would take it up now I'm reading the motion and then somebody's going to move it um the an arbor Planning Commission approves the Planning Commission subcommittee and design assignments as presented moved by commissioner milin is fast tonight commission seconded by commissioner Akerman any discussion of the assignments do you want a roll call Vote or can we just do a Voice vote all in favor please say yes or raise your hand yes yes yes any opposed no one so that carries great um would someone like to um move to extend the meeting commissioner milstein to take up attendance at the association of planning conference that's what it was seconded by commissioner Akerman any discussion of extending the meeting all in favor say yes or raise a hand that seemed to be everybody no one is opposed osed all right so we will extend the meeting is there any presentation for this Mr Leonard um just um as I offered uh via email uh the Michigan planning conference is virtual this year um which means that the cost is reduced we could support any planning Commissioners who wanted to attend three Commissioners have expressed interest and so the proposed resolution would um per as required in our bylaws have you authorized the financial support for them to attend that conf Commissioners s abon and hamers very good I will read the motion the annarbor City Planning Commission hereby approves the attendance of Commissioners abon ham Hammerman and so at the 2020 Michigan Association of planning annual conference on October 7th to the 9th 2020 to be held virtually and further approves Associated expenses from the planning Services conference and training budget moved by commissioner milstein seconded by commissioner Akerman any discussion have fun have fun thanks learn a lot and bring it back to us all right all in favor please raise your hand or say yes yes great any opposed none okay we are then on to item 12 audience participation which I think we can continue on um yes right we don't have to vote to take that up um so this is the final opportunity tonight to speak for up to three minutes and uh people can speak about any issue of Interest public comment can be made by calling 206 337-9723 or 213 338 8477 and then entering meeting ID 392 4427 um you can raise your hand by pressing star n and as always Mr Lenard will call on You by the last four digit or three digits of your phone number Mr Garber you have three minutes to address the Planning Commission yes thanks Mr Leonard uh Ken Garber again I'll be brief I know it's late regarding Lockwood thank you for the very thoughtful discussion um just one technical Point listening to the answers on building electrification when they're referring to Hotel style electric HVAC it sounds like they're talking about PTAC units that stands for packaged terminal air conditioners these are the individual units that you see in hotel rooms that are basically single air conditioners that can heat the room when you reverse the flow I'm not an expert on this but I don't think that's the kind of building electrification we want we want vrf which stands for variable refriger an flow with vrf one central heat pump plant has refrigerant Distribution Systems serving individual spaces which have their own thermostats my apologies if you already know all this um these are much more efficient much quieter operation Mitsubishi and some other vendors now offer some extremely efficient vrf systems that work well in our climate the petitioner answers talking about Motel units and flipping properties um make me wonder whether Mr gabis and Mr London have any experience with VF especially the new systems and my apologies to them if they do but I just wanted to mention the difference uh if the petitioner is going to do an electric versus gas operating cost comparison before this gets to conso and they should they should be costing vrf not Pac um all right now that I've said all that let me say that I'm impressed as always by your stamina and I thank you for your great service to this community thank you Mr Garber anyone else who um wishes to speak you can press star nine to raise your hand nobody else is on the line all right very good um any commission proposed business item number 13 Mr Leonard proposed what I was going to say which was let's look at our work plan so I I I would ask um please look at the work plan you'll notice in my memo I was already suggesting you maybe pull five or six items off of it um I hope that's what you mean by look at it commissioner Mills as opposed to going the opposite direction but I would spend some time with it before um I anticipate um it will come back to the next meeting um and just stay on the agenda but it'll it'll be at the end of the meeting and if we don't have time we'll see see what happens but um I would just ask that you do spend a little bit of time with that and I'm happy to answer any questions in the meantime if you hav't the the comment that I want to say is like I want more information about which things we need to be paying attention to that address our dual challenges right like a lot of these things can add costs right which goes against our affordability and so I think we need to have a little bit of discussion about the balance of those I know I I don't think it's an either or but in some cases it's an either or and I think I think we do need to um I I I think that your point is a good one I think commissioner gandle was getting at this I I was having some of the same thoughts um I think we need to we need to think about um at times at times in order to be successful we're gonna have to prioritize perhaps affordability over sustainability or vice versa and um that's hard for any any of us with both of those concurrent policy goals and I I think it's probably something that we need to spend some more time on yeah that's the lens that I think like in helping evaluate how we spend our time yeah okay um would anyone like to make a motion for adjournment commissioner Gib Randall seconded by commissioner s uh all in favor of a journey say yes or raise your hand yes yes commissioner acrian uh all opposed not gonna say anything um there's at least six of us there's at least six of us who are going to adjourn thanks everybody for hanging in there good night good night bye thank you very much

i'd like to welcome everybody to our school board meeting tonight we'll start with the i uh ask anybody to say dr wright would you give us all i the first item on the agenda is uh recognition acceptance of a donation to the blue ridge school district this was a donation of art supplies for the amount of 150 dollars to peggy piggy from picking dams is that pam's [Music] all in favor thank you um excited mom as recognition of our br star awards for august dr wright would you take over absolutely i just we asked our folks not to attend just out of safety but tanya malus lucy and also cynthia roethlisberger are both pr stars for the month of august tonya has done a remarkable job of helping with the theology and the needs of the teachers and training and she has just done an outstanding job kind of gone above and beyond same with cynthia as done with the support of our special education department and our children in that area has done a remarkable job so we'd like to thank them and recognize them we'll issue those shortly thank you dr ryan uh next time on the agenda is the consent agenda which consists of the minutes of three days meetings vouchers and rewards some personnel items uh other items any member of the board anything after [Music] we do this every year don't be doctor this is actually the first year the new lease we have been operating under a prior release and so we recently negotiated a 68 increase uh cellular one was so this represents an honest deal for both all parties included and so we're asking for the board's approval it will be for a five year period renewable every 364 days is that staggered or it will be just one separate for five years set rate for five cents right there is a two percent escalator okay any questions regarding that we have a motion to accept item 4.1 have a motion from diana in a second from chuck all in favor ananist thank you item 4.2 your recommendation to improve in-person learning september 16th for grades k through 12.

so hello everyone uh it is 5 30 and we are going to beginning our presentation on google classroom which is going to be a google classroom walkthrough we're going to just take you through what your students will be seeing and what you might be seeing at home helping your students um and what they might be in google classroom so we're going to go over all those things we're also going to give you a chance to test out some things yourself so if you have your child's chromebook handy or your child handy nearby um and you want to have them close by so that you can look at some of these things together we will be giving you an opportunity to kind of explore and play around with some stuff um i also want to just thank everyone who has emailed us with questions or comments so far the past week with lots of trainings um i'm hoping that we are mirroring having some of the really big technical glitches worked out now that we're the first day of school so we appreciate all of you being so patient and engaging with us here in this forum as we often say that this is a partnership we are here to help your students and help you and you are helping us as well so um i want to introduce myself i realize i haven't done that i'm alice walker i am the librarian at amherst regional high school um and i'm also helping teachers and students this fall as the distance learning support specialist for the high school and for clement academy hi hello everyone my name is jay shree and i'm the pelham tech teacher and i would be one of the uh distance learning support specialists for the elementary schools along with mali malay and so today i'm gonna walk you through the google classroom as a student molly had given a set of trainings even before you got your chromebooks even before you got your sign-ins um so today i think this would be an opportunity for you to explore more and i mean if you have issues about logging in with your google codes or something we are here to help you through okay so let's get going i'm going to share my screen and molly uh and ella do um tell me when i have to pause i might go a little faster today so i might just slow down okay so can you see my screen not yet but sometimes it takes just a moment so we'll just we'll see if it's just a lag okay okay um if you are still not oh yes there it is yep thank you okay so uh today i will just start with the very basics and take you to how this the sign ins happen and uh how you can see your child's classroom get into google meet at the very end uh but these would be some of the basics that i'll be talking about okay so the first thing is i'm going to type in google.com and after i type that i see my profile picture here because i have already signed in and i might show you how to sign in as a student so rather than showing your profile picture if you're not signed into any google account you will be uh prompted with a small button in blue that says sign in and i'm gonna click on that and i'm gonna add i'm gonna add one more sign in uh google account i'm gonna sign into one of one more apps account okay so i'm gonna sign in okay okay since these accounts were already there i am not uh able to show you that but i would just go back i will say you user so so this will be the sign in uh box or buttons that you will see on your screen when you click on a small sign in button okay so now i'm going to click on one of the user or student accounts that i have with me now i typed in this username at arfs.org many a times students complain that their arfs.org address is not working and they do do the same mistake all the time which is very common with even elders as if me as well and that would be to type in my username at gmail.com which is incorrect i need to type in arbs.org and i go to next i add my password and click on next so when i do that look up here the the icon has changed now that is the uh the icon that was associated with the student account that i just signed in with okay so now uh when we are done signing in this waffle is our magic button which which takes us to all the places now if you want to go to the classroom if you if you want if your child wants to go to his or her classroom then click on classroom and you will see a set of classrooms out here now there are two ways to sign in now the child can either sign in using the join class button or the plus sign and after i click this there is a code associated with it right now i do not have the code but if you think you have your code you can always join in with that code i'm going to x out and i'm going to use the other method of joining my teacher has added me as a student in her classroom and my teacher is ella stalker so i got this invitation up here and it it says join okay so i'm going to go ahead and click that join button so after i join this button or the classroom i should say i um i come to a different page that looks something like this okay so um i would just pause for a second and if you think if you have your class codes or if you have your invitations i would like you to go sign in here and once you sign in i would like you to access the waffle go to the classroom and join the classroom just as i did um i'll just prime in there's no questions at the moment but i just want to voice um that one of the things that people might be looking for that class code it was likely emailed to you by your class of your child's classroom teacher or in the case of middle and high school students their child your child's classroom teachers plural so you want to be looking in your email for that information that's where it would have gone to and if you have high school students it was likely sent to them directly you may have been cc'd on those emails but your child would have also received that directly in their own arps email inbox thank you thank you for tuning in so um ella do you think we will we can wait for some few more seconds before we start again um i think we heard again for the time being and um we see a lot of comments pop up saying wait wait slow down i'll let you know okay thank you okay so once i get into my classroom i would see the class name i would see three more tabs up here one says stream the other one says classwork and the other one is the people button okay so let's see what the stream would bring us to so a stream would show us the classroom banner that has the name of the classroom it would be associated with your club with your child's class teacher's name so that the child can identify um i would like to go back to this classes button and i will show you as you see that that this child is enrolled into three classrooms and probably he or she they need to just join into these classrooms and once they join in when they come back again they would not know which ones is their classroom so always look up to the teacher's name or the classroom's name okay so i'm going back to this classroom and i'm going to see what this stream has for me so when i click on the stream um and and probably that is the default setup it is already clicked i see some announcements down below as to what teacher posted which assignment and i also see the due dates up here so the student can readily see when they are they are to uh to turn in their homeworks so they should know they would be knowing though it would tell this due date will tell us when to when is the due date and when is the time to turn in the homeworks okay and more than that like there would be some more assignments some more announcements that will be there and like you see this assignment was posted by a teacher on september 9th and it says missing so that means that the child has not yet turned in the homework that is there the announcements will also have some kind of neat links a reminder that students have to meet at this link with their teacher so that could be there um it could also have all the announcements about a welcome video or some other kind of a video that the teacher has posted so that could be there so all such assignments or announcements will be here but now what does the classwork hold um wait can we can we pause for just one moment sure before we go to classwork i just want to point out that the stream the information that's in the stream is always chronological so your teacher might be they can bump things up to the very top of that list so maybe your meat link or other information might be there always at the very top but generally speaking it's just a chronological list of things that have been posted in the classwork tab so most of the time you're going to want to just quickly check the stream if there's an announcement and then go to classwork right away because that's where most of the information is going to be so don't get the stream can feel really overwhelming and i want to make sure that people know that like if the stream is feeling really overwhelming to you don't worry about it too much the classwork is where almost all the information really lives so that's the most important place to be when we're going there next so i just wanted to point that out right thank you ella and that was really informative that is true so uh coming on to class where classwork has more of an organized setup of assignments which we do not see in a stream stream just gives us some i mean it gives it shows up all the assignments and all the due dates and etc but it is always nice and as you see here it also tells us what are the upcoming or due assignments but classwork is more organized it organizes uh the child's work according to all the topics and so child can easily go and find their assignments right underneath the topics so when you click on a topic it could be math it could be english it could be drama it could be social studies so whenever you click on any topic you will find the assignments associated with that topic so i'm going to go to go back to all topics and as you see here there are three more links up here one is the meet link one is the google calendar and one is the class drive folder so i might talk about google meet later uh and google calendar as well i will just stop by for that later but i will tell you how to uh turn in our assignments that were given to our students so for example i'm going to take this assignment your favorite place as one of the examples i'm going to click on that and i'm going to see what my assignment is all about i click on view assignment and i get to this okay so when i click on view assignments cool now since it's the first time i am using my google classroom using this student id google is helping me through it is telling me what feature does what i mean which feature does what so as it as you see there are some private comments comments button which lets us talk with your teachers privately these comments will only be visible to you and your teacher but if you think your child wants to send a class comment uh they uh they want to send a comment that could be helpful for everyone then they can always post and post a comment up here okay now having said that done i would come back to the assignment i was kind of a little deviated so as you see this is your favorite place is an assignment that you would um see and here are the instructions it says which is your favorite place oh hello students which is your favorite place share some fun facts about it i would like you to edit the template given to you research some facts from the web and and those and add those details to the web to the slide and i'm sorry i'm i ate up some words so now that i read the instructions and i still feel that i don't know what to do with the assignment so as a student i can post some private comments to the teacher and say i can you help me with the assignment sure this is me typing yes and i'm so sorry with my caps lock i'm just not doing a good job can you help me with and then i actually post and oops that's the wrong classroom hang on and i post this assignment so i i post these comments so i want you to always help your kids with this arrow button unless you click on that arrow button it never goes to uh to the teacher the comments are do not reach the teacher okay so i have posted you know in that in that moment i did not realize what to do but i will still hang on i will wait for my teacher and in the meanwhile i will click on these google slides and see what is there what the teacher asks me to do so i open it up and it says ww student account so this would be your students or your child's name up here and it would also say the name the assignment so that way that way google is has created a separate copy for your child and your child can always change or change or use this template um and add on his or her ideas to it okay so and so i thought that i have done enough with this assignment i have found some pictures i added ins i inserted some images from the web and i wanted to go to disneyland and what i did i'm going to click on disneyland and i love this picture because this is one of my favorite places that i want to visit and i add that once i add that image i am going to minimize this and i can add so many more pictures about where i want to go and what to do so similarly i add so many pictures and i talk about it i research i add up one more tab and i say disneyland and there would be some fun facts coming up and i can always read those fun facts and add one or two to r uh to my assignment and i feel i'm all done i did a good job so i go back to this assignment and i'm going to close this and i'm going to say and and and if i open up open up this assignment it'll show up all the changes so do not worry that you need to save something not at all google does it all for ourselves for for us so do not worry and i oh so i before i turn in i see oh my my teacher ella stalker has sent me a message hi wwe student of course what are you having trouble with oh then i say well i i thought that this assignment was hard and i did not understand what i wanted to do but then when i opened it up i was like i enjoyed doing my assignment okay so having done that i would do share it with uh my teacher ella stalker having done that um i would like to turn in my assignment i would like to just send it over to her to check now if i want to add some more assignments or some more pictures or something like that i can always add one more one more document for my google drive or add a link as to from where did i search all this information so i might just show you that and say for example if i'm going to click on this link i'm going to copy this link and i add it here and i'm just going to share it with her from where did i find this link and so i'm i think i'm all done and then um okay before i think i'm all done i would um also like to add if you wish you can add some documents or slides or sheets etc so you turn in your assignment and it says it gives us a message saying that two attachments will be submitted for your favorite place which is okay i'm gonna turn in and after turning in i feel that maybe maybe i should have done little more i should have added a little more information to it i can always go back and unsubmit and i do it so when i unsubmit unsubmitted i am able to able to access my document again and i will i'm able to edit it so that is kind of an easy way to get back our work and when one once i'm all done i turn it in okay so that is something i wanted to show you about how to turn in your child's homework okay so the next thing would be okay i click on this assignment um the classroom again and so here as well next to the assignment name it shows up and it tells us the due date when it when it is due now there is this color change now the assignments that are due or that have not been turned in will always remain blue and or the other color that uh that matches the banner color i believe but this one turns great ella do help me if i'm wrong about that part but this would be highlighted on the top of my head it did a different color for every classroom but i will check in another classroom just now just it is a different color for each classroom but it will always be either colored or gray right oh okay wonderful so that is how we it changes and it tells us that we are done with that assignment and i do want to just point out before you go on jay shree that the some assignments don't have due dates they're just like materials for a student to read or they're you know they're just information for them and those will always stay that color so you can certainly use this to gauge whether or not you turn in something that's due well just know there will be some things that will never there if there's no duty on them so they're never going to change the color they'll always stay that color that blue or that green or whatever the color is of that google classroom right thank you for adding that yes just like this assignment doesn't have any due date to it so it might it will remain blue so that is something about the assignments and then um before i move on i will just change to uh people tab and then i would come back to classwork again so when when a child clicks on the people tab he or she or they are able to see the classmates names and believe me my son was like so happy to see all his classmates names just day for yesterday or yesterday i believe when when he was trying to find who all are in his classroom so that is a fun way to uh just chat with them and stay in touch with them um okay coming back to classroom now uh you have three features up here and this is the made feature now i would i don't want to jump to different tabs but the there are tabs that are quite kind of related to each other so when you go to go to stream tab there is a meet link up here it might show up or not depending on the choice of the teacher so always be look out of that um some teachers prefer to use nicknames and they might share their nicknames on the stream as an announcement and they would say hello students join me on google meets with nickname mushroom and so that becomes one of the uh nicknames and there she would or the teacher would have created it earlier okay so and when the teacher posts it as an announcement it will be up here so there are two ways of uh meeting the teacher and i will show you in a second there could be either a link up here or the nickname and both would take you to the same meeting spot and i will show you one by one so when you click on the meeting link oh so it shows something went wrong and there is a reason why the reason is even before the teacher starts the meeting if the child clicks on that link the child is not able to enter the meeting so the child does not have i have access to that meeting link so the teacher has to start the meeting likewise how about using a nickname so i'm going to copy this nickname and i go to waffle probably i'll just open up a new tab and i go to waffle i go to meet down here and the child is prompted to add a meeting code so let's see if this works i'm going to just add a nickname or a meeting code and i click on continue there's a message for me it says you are not allowed to start a meeting and i'm kind of frustrated right now but that is what has google done for for us as teachers it has helped us to let not let students get into the meeting even before we as teachers do it so i would uh i would just ask our students to be patient enough with this part okay now coming back to our classwork again now if you click on the meats let's see what happens the same thing comes up so this way we can access the meat from either the stream or the classwork okay that is the google calendar so when i click on google calendar it shows up okay i might just stay here okay so when i when i go to this google calendar it shows up what all assignments i am due with i might just choose the month month this month way of displaying uh my calendar and so i get to see all the things that are due or what all meetings are there so as of now i see that my assignment your favorite place is due on 23rd of september so that was all about the calendar as far as students are concerned and then is the class drive folder i might click on this and see what this is all about and it takes me to the google drive classroom folder where my my google slide or my assignment is situated or it's located so this is something i can use when i misplace my documents so i can go to my drive or i can also go to oh yes i can also go to this waffle i click on the waffle i click on drive and then i go to classroom and i'm able to access these two classrooms assignments now oftentimes it does happen not often times but yes at least a few times it does happen that the child misplaces or deletes the file that was given by the teacher so i would always recommend you to go to google drive go to classroom and find the exact same classroom name so that they can find their folder back and they can attach it to their classwork so that was pretty much it and what else um now there's one more thing that i was uh finding um i a few of the parents had complained about this problem so i thought i would just uh talk about it um um ella do you have a question do you wanna okay i do not so uh here's one more thing before we actually leave would be um what if you go back to the classroom again where do you find your classroom i think i did speak about it but i would always encourage uh you to help your child remember their classroom name so that uh they can get back to the classroom and it so happened that many uh students were not able to see their classroom room classroom they were expecting as soon as they type in classroom.google.com they will land to this classroom but it does not happen it just shows up all the classrooms that are up and then you need to click on the title of the classroom and then you go to the classroom about that which is that um sometimes students can see classes from previous years so one option that you have is that if you have a class from let's say you're in eighth grade and you can see your seventh grade classes you can go to those three little dot dot dots those vertical dots that are sort of right above the picture of your teacher on this classes page and one of the options you'll have is to unenroll so i just want to make that very clear to control that if you unenroll you won't lose anything that's in your drive but you will not be able to get back into that class so be sure that you are ready to make that move um but if you have classes from previous years that you don't see anymore that's why you unenroll from those classes you only see this year's classes you won't lose the work that you have in your google drive you'll just lose access to the classroom which maybe you want access to for some reason it's perfectly valid if you do but um that's just a way to keep this page a little bit cleaner for folks if you're seeing stuff from last year you know for a high school student um in a typical class year in previous years they would have had seven classes they would have had by now if you're a senior you'd have 21 classes um plus the three that you're in this year would be 24 classes on the stage if you'd never unenrolled from anything so it's a really important thing to know about just to stay organized right thank you thank you ella and one more last thing before we leave uh many parents try to email their child and if i if i go to gmail right now gmail.com i would still be able to access my email address i'm sorry i would just switch to the child so i would be able to access my gmail address or team or emails i should say but as a parent or as a person from outside the community or the arts.org address you will not be able to send an email to your child it is only the teachers who will be able to send emails to their students so please keep that in mind and i think with that i would stop sharing and let's see if anybody has has some questions so i'm not going to point things in the comments right now but we'll give folks a few minutes to take those then um i did just want to share one other thing that i think is really helpful for folks to know about which is um unfortunately we're no longer sharing a screen so i can't show you exactly where it is but when you're in that main classes page if you were just in where we could see all of the classes that jj was enrolled in as a student um you would see up in that top left hand corner three little vertical lines or horizontal lines i apologize and if you click on that you'd actually see the option to look at your to-do list which is like a list of things you need to do as a student and that will also bring up all of the things from every class you're enrolled in in one place that are outstanding like things that are missing that you need to turn in that we're already doing as well as things that are upcoming so things that you haven't needed turned in yet but will be due soon so that's just a really helpful tool for your student i know that that is a relatively new feature of google classroom i don't believe that was there or at least not until the end of the year so that might be something your student doesn't know about yet so um i would really encourage them to make good use of that as a way to sort of track all of their assignments in one place across all the classes they belong to um which is especially good for middle and high school students who have obviously more courses in their their caseload right now a little a little less challenging for some of our elementary school students but good to know about that yes absolutely and and and i was just uh thinking how many google uh apps i just i have showed but it's it might be overwhelming right now but uh as soon as the child gets um gets going into uh their routine they would be able to use it and um then this information can be handy to you yeah yeah so have solved some of these things for themselves i think it's a pretty user-friendly tool on the student end of things um and has really great features but of course there will be glitches as we as we know from today um so if you run into a problem i just would encourage you to first reach out to your child's classroom teacher um or have your child reach out to their teachers if they're a little bit older and let them know that they're having an issue with google classroom um that's sort of the first point of contact and then if it's not something the teacher can resolve then they will let one of us know whether the child can let one of us know or somebody else in the building to try to resolve it but often it can just go right to their classroom teacher because a lot of times it's something the classroom teacher can solve right away absolutely yep yep still no comments i think we maybe can wrap this up which is very exciting yes absolutely of course if you have folks who are watching this later i know we're recording this live right now but this recording will live on the arp's youtube channel so um if you do come up with questions if you're watching this later you're welcome to reach out to either of us and we'd be happy to to answer them or again you can reach out to your child's classroom teacher and see if it's a problem that they can resolve directly um so those would be my our your first choice should probably be the classroom teacher because they'll be able to tell you exactly where that lives on their classroom which um every teacher organizes their classwork page a little bit different so um they're the best first point of contact absolutely yep all right i think we are gonna sign off so thanks so much folks we really appreciate your time and i hope everyone has a wonderful rest of their evening tonight or if you're watching this later a great rest of your day yes take care everyone bye

all righty welcome everyone to uh john are you ready i probably forget okay welcome everyone to our regular board of trustees meeting of september 15th 2020 we are uh back from our closed session and uh i would like everyone to join me in the pledge of allegiance and so we honor our flag of the united states of america keeping in mind those who fought for justice and freedom and reflecting on those who have lost their lives through covet or have been taken ill and especially to their as well as the health care helpers that um that care for those and as well as they're reflecting on those who are fighting fires right now our firefighters are first responders and those uh afflicted or affected so please stand and join me and we're going to face amber houston's flag right there ready begin i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you and reflection is the theme um as i've been going out and well as i've been staying in my living room and attending the back to school nights i've just been reflecting really truly how remarkable uh our district is um where we were just you know months ago just where we were weeks ago and look you know these amazing innovative uh back to schools the the amazing work of our administrators the amazing work of our teachers really taking on the challenges of of having to learn and relearn skills that they never really thought they were going to have to pull out their toolkit it's just been amazing our classified employees who we cannot run a school district without and um parents we thank you for again uh trusting us and and sticking with us sticking by us and helping out your students and also you know thanking our our uh our instructors our teachers as well so um with that um john dewey says you know keeping all of those reflective moments in mind he says we do not learn from experience we learn from reflecting on those experiences so one moment please thank you all and now we will have our closed session report by the clerk of the board of trustees uh miss smith please if you will 4.1 no reportable action taken regarding public employee performance evaluation superintendent 4.2 no reportable action taken regarding negotiations 4.3 no reportable action taken regarding personnel 4.4 no reportable action taken regarding existing litigation 4.5 this item was pulled prior to the adoption of the agenda 4.6 no reportable action taken regarding existing litigation 4.7 no reportable action taken regarding pending litigation 4.8 the board of trustees by a vote of four to zero with mr o'neal abstaining approved amending the complaint in the existing litigation to add additional defendants documents will be available upon filing of the amended complaint 4.9 the board of trustees by a vote of five to zero approved the settlement agreement with student providing up to six thousand dollars in reimbursements thank you ms smith and uh item point six introduction of guests uh we just uh we just love having everyone here and we appreciate you i can't see all of you but uh we appreciate you being here moving on to our reports of the associations and i'm just going to call them out of order so be ready how about um cse hi there um well there's not a whole lot to report we're all working our little you know what's off um most of us are coming back to work and we're coming in every day to the schools um they've got diane gaia has done a wonderful job and jennifer getting it all distance learning and and for all the secretaries and everybody to be safe so um it's uh been really nice um i enjoy being back to work um and i know everybody else is enjoying coming back to work and seeing everybody but yet staying away from everybody um so yeah and we want i want to say um i love you jennifer root and i'm sorry that you're leaving but congratulations and good luck to you and that's about it happy september happy september thank you sharon is anyone here representing mma okay moving on how about ask me okay anyone here representing apga i think i saw brian is sylvia as well uh sylvia is here as well but she has requested that i speak in her behalf just simply because we're gonna trade off at the next meeting um i would love to talk all day long about mma but i think we're here talking about uh apga and counselors are back um we're looking we're reviewing some of the data that we're seeing the graduation rate in has steadily increasing as we're cleaning up some of the tagging issues we're also seeing an improvement in a through g requirements being completed so just my colleagues have done a fantastic job along with the teachers making sure that students are taking the right classes and satisfying those requirements so it's kind of a great day looking at all of that data and i'm just looking forward to pushing through the semester and getting on to next semester first quarter's right around the corner so we're plugging away thank you so much brian and we appreciate all the work all righty is anyone representing asta here yes thank you miss randall trejo um i i also put out best wishes to jennifer root um with all the work she has done here at anaheim and um wish her luck uh out in menifee and and uh i'm sure she'll have as much success there as she did here um my report today i wanted to first uh just say thank you and and show appreciation to the district and their bargaining team um we had a ratification vote that was a mail-in vote the first time we've ever done that um in asta and we finished counting the ballots last night and and ratified the tentative agreement that we came to with the district's bargaining team this was really uh you know a completely unique set of circumstances with everything that was going on to try to negotiate a contract you know through a pandemic and very uncertain economic times so uh appreciative that that we could all get through that i also want to thank the the work of the teachers and other associations on the insurance committee we are again doing some great work to move forward um through very uncertain times and manage to keep a program in place that really is you know uh a crown jewel in management and labor working together to create something that is beneficial to everyone and and i think it really should be a national model for districts to look at as to how to provide benefits to their to their employees i also want to thank the district i greatly appreciate the decision to move uh forward with the serp we have a lot of um just unsure times out there there are a lot of insecurities of people that are working in certain age groups specifically that may have also underlying health conditions and this is is an opportunity for us to save money provide people the opportunity to to retire if they wish and also keep all of our young teachers and employees and other associations with the district that have you know become so tied to the district and appreciate being here i think it's it's a win all the way around and i appreciate the district uh moving forward with that um also i just want to express the the concern and and acknowledge that the district um is interested in this concern and trying to address the concern we're about five weeks in now and whether you're a teacher another district employee or students or parents the the mental health toll is starting to show itself um in a much stronger way than it did in the first few weeks of the school year or that it did in the spring when we were just coming to uh you know gra we were just grappling with this and we had to hold harmless policy and we were just learning about distance learning and how to implement it and so i just encourage everyone to keep a close eye on this for the the health and welfare of every employee whatever their unit is and every student family member community member that we come in contact with that we are you know intentionally making sure that we're looking out for the the mental health uh and welfare of the people in auhsd and then finally as we move forward um i want to continue all make sure we continue all of the great work that ed division and the teacher teachers of this district are doing to try to create not only a a more robust and meaningful distance learning program but also looking at any other possible uh you know teaching delivery models that we may have going forward in the future it's so important that we are all working together to create these models and that we are able to understand concerns that each other may have as we move forward and make sure they're addressed before we step forward into any other model of educational delivery i appreciate everything that's been done so far and we need to continue to do this to make sure that we're doing everything we can for our students teachers and community and with that i apologize when when this board meeting got moved it got moved to the actual day and time of our monthly rep assembly so i'm just going to speak and head back to the meeting that i left but i appreciate as i said the list of things that i had already covered and look forward to moving together with everyone in the district to make sure all of these needs are addressed thank you we appreciate you grant we appreciate your time and please tell all of the uh association members that we appreciate them and thank you for tearing yourself away i will and i look forward to board members and cabinet members this year answering invitations that we're going to have to our virtual meetings so that you can come speak with us in person absolutely thank you so much all right and axa okay um did anybody see hilda all right moving on to our uh parent teacher student association report cruz perez are you here all right moving on to 8.1 so we are recognizing uh the um tr enterprises llc uh of a donation of ten thousand one hundred ninety four dollars to kennedy high school cs engineering program uh is uh tim nguyen are you on i will ask you to speak in just a minute i wanted to read something before that alrighty so tim nguyen co-founded meridian link which provides technology for financial institutions across the u.s being a computer science major mr nguyen knows how important it is to have the right tools and resources to accelerate learning and better prepare students for the real world he is honored to respond to a need that is vital to the continued development of the auhsd students in a time where technological needs is of utmost importance and don't we know it and on behalf of the district and all of the board of trustees we thank you for your generous donation um mr winn can you say a few words please hi hello hi everyone and uh great seeing me some of you guys again well i just want to say that you guys are doing a great job on the cambridge virtual academy as well as well as all the other learning business learning programs so i just want to say thank you for the opportunity to make a difference well you are and we certainly appreciate it thank you we appreciate your your partnership it's been invaluable yep okay and item 8.2 the ocde english learner success award recipients so for the past seven years ocde has honored local educators administrators community liaisons parents who have championed the academic and social success of language learners the board of trustees will recognize debbie pham vietnamese dual language immersion academy teacher at magnolia high school and mary jo durkin then counselor on special assignment and now assistant principal at cypress high school who were honored as the ocde i should say orange county department of education 2020 annual language learner success awardees and i will ask uh the two of you to come on and speak in just a moment as well so debbie pham is the first secondary level of vietnamese dual language immersion dli teacher in the united states she designed the vietnamese dli pathway based on feedback from inter and intra district elementary students parents who communicated that they would come to the dale junior high school and magnolia high school vietnamese dli program if it integrated coding and computer science specifically not only does she teach advanced vietnamese but she also teaches ap computer science and mobile app creation in vietnamese she also secured a partnership with amazon for the vietnamese dli program and mary jo durkin was our district counselor on special assignment cosa at the time of the nomination and award in her role as cosa she worked diligently to create access opportunity and successes for our emergent bilingual students as well as all students she built the counselors capacity to better serve the needs of our students and their families by building systems around both junior high school and ninth grade english learner family conferences she served on both the english learner task force and newcomer task force generously sharing her counseling expertise the work she accomplished in such a short time has made tremendous gains for all of our students especially our multilingual students so debbie and mary we congratulate you um on on behalf of the board of trustees and would you please say a few words go ahead uh debbie thank you very much anna marie hello everyone it is such an honor for me to receive this award i am so grateful that anaheim union high school district gives opportunities for students to reach the full potential and teachers to shine i would like to thank the board of trustees superintendent educational services administrators and many others for your support with the vietnamese dual language immersion program because of your support i am able to perform my job well this award symbolized all the effort to increase the number of students at magnolia high school and broadening the confidence of students in this program i also want to give a special thanks to dr brian who nominated me for this award and has been giving me guidance every step of the way to reach a stage where i can proudly receive this award as a mark of my achievement again thank you all for your support hello [Music] i just want to say thank you dr brian for the nomination um i too received uh the reward i like to accept it on behalf of actually all 62 school counselors because they're the ones that did the work that was required to make sure that we are really taking action and building capacity with each other in our grade level collaborations so that our emerging bilinguals are really closing that gap and succeeding so i really want to dedicate this to all of them and their supports i have to let you know that a long time ago i was able and i go every year to los posadas at the at the border and every time going there it's always held a special place in my heart watching the non-verbal communication through that wall and families reaching out to each other and i just have always had um that piece of social justice to fight for those who are not very vocal or don't know how so i have a big mouth and i'm just the person to do that so thank you to all of you for believing in me and especially to the school counselors for their hard work and efforts in every piece of of this plan that we put together and board uh i i don't mean to uh uh to leave you out if you have any words for tim or debbie or mary jo please they're going to be shy today all righty well we congratulate you so much we're so lucky to have all of you okay moving on to our public comments well um opportunities for public comments occur at the beginning of each agenda item and at this time for items that are not on the agenda uh just please note this is a different a little bit of different format but uh board members um are not cannot immediately respond to public comments as stated on the uh speaker report thank you trustee randall trejo we do have a few public comments this afternoon uh the first comes from christina laos who is a district resident my name is christina laos and on october 11th of last year i along with two friends of mine was racially profiled by a teacher and multiple administration physicians this occurred during an annual volleyball game of which many people were in attendance we were accused of having drugs and alcohol on our persons without any reasonable suspicion or evidence not to mention we were sitting in a large group with about eight other people but happened to be the only three darker-skinned hispanic women they sneakily pulled us out of the game without explanation and in front of the entire gym which was packed with students we were later pulled into an office to be searched again without reasonable suspicion this was so overwhelmingly uncomfortable and violating in response we decided to file a formal complaint after getting nowhere with the principal who was incredibly insensitive and nonchalant about the situation the complaint launched an investigation which was poorly done overall it was difficult to get in touch with district admin in the first place and the interview portions were done months later which made it difficult to recall specific details also interviews were done at random with no heads up and in the middle of the school day it was incredibly stressful for all to all for a report that was also late way past the 60-day margin that was promised that communicated that nothing was being done not even one apology which was the absolute bare minimum that we had asked for and had been also promised by the superintendent i understand promises can be difficult to fulfill but deadlines professionalism and respect for your students should be guaranteed i hope that my story can spark some change within the way things run in the future so that no one else will have to experience the same humiliation and insensitivity the next comment comes from leon levong of anaheim concerning ethnic studies my name is leon levong and i'm 11 and 11th grader at savannah high school with a lot of the things that are going on recently in terms of racial disparities i truly believe that auhsb as a whole would benefit from a reformation in our educational standards in terms of mandating the teaching and learning of ethnic studies as president of the asian pacific island and culture club at savannah i noticed that many students are interested in learning about cultures different from their own i would have students eager to learn more about japanese chinese and even cambodian history whether it be something relevant or something old this shows that many of us are willing to even join a club to understand the different ethnic backgrounds in asia in addition having ethnic studies as a requirement would promote one of the students learning capacity globally aware and culturally competent there are many benefits and reasons why ethnic studies should be a mandated requirement in our a to g requirements so why can we not work on implementing that and ensuring that our future generation becomes more educated and aware of the various backgrounds in our world i can assure you that our club apicc seems to be the only place at savannah where minorities such as me get some sort of representation and is sad that a club has to shed light on me on these underrepresented minorities we need to start implanting change now so we can have results in the future thank you our next comment comes from emily bowie also a district resident concerning ethnic studies hello board of trustees my name is emily and i am a class of 2020 graduate of savannah high school as the last couple of months demonstrated our communities including auhsd are far from adequate representation and racial equality as someone who was a student of auhsd for six years and a resident of the auhsb community for my entire life i do not feel represented by my history and english curriculum it's incredibly disheartening to go to school every day among a district of nearly 96 minority students with rich complex cultural backgrounds and not get to see our stories represented by the textbooks as you have mentioned at previous meetings the dual enrollment pledge allows all auhsd students the chance to take ethnic studies classes however what you do not consider is that resources and accessibility are not equally distributed in the district as a student at savannah high school i had not even heard of the dual enrollment program until one of my friends from oxford academy casualty brought it up in conversation my senior year i tried to sign up for people enrollment ethnic studies along with other classes to enrich my learning and help me financially in getting credits without having to pay for classes i asked my classmates at savannah about dual enrollment but none of them knew about it either i contacted my counselors who did not know where to start let alone direct me to resources on the other end my friend at oxford was consistently given resources and presentations about dual enrollment and was able to easily sign up for classes many students depend on dual enrollment to save them money because they cannot afford college classes and are struggling to make ends meet and yet it is only easily accessible to some there are obvious social socioeconomic disparities between different schools in auhsb but that should not reduce our opportunity to learn making ethnic studies a graduation requirement at auhsd should continue to be prioritized and worked for in the meantime making dual enrollment more accessible to every school can help bridge gaps and achieve equity for all students our next comment comes from lena nguyen a district resident concerning ethnic studies hello everyone my name is lena nguyen i'm a junior that attends western high school as students we're constantly focusing on checking off all the academic achievements required to graduate we spend over a decade of our life by the time we graduate from high school throughout the years we have learned a handful of important material that we'll need later on in life however such an important yet non-existing material in our school journey are ethnic studies ethnic studies a field of study i didn't even know the existence of until recently i have spent so many years in school only to find out what ethnic studies are outside of school i can imagine that an overwhelming amount of students can relate to me with the recent popularity boost of black lives matter on the internet we are becoming educated on social issues however why must it be limited to social media especially since we can do so much more the internet's attention span is short-lived it's fast-paced trending topics and eye-catching titles are the things that slow us down a bit black lives matter has always existed but only when interesting that we pay attention to it however these important pieces of information leave our memory as quickly as it came to us it's not to mention that by the time a story is seen by a wide audience a terrific situation already happened we then all post our respects to the people while i agree that it's important that we share this information why are we only doing something when it's too late why can't we do something to prevent these stories from occurring in the first place we must not wait for something to happen until we react we must act so it doesn't happen ethnic studies are something that would only benefit students to learn about it will only educate us on why we must not just blindly accept life that is life social issues come in different forms racism is not just slavery and spurs it's so much more than that and sometimes it blends into our everyday life because it has become so normalized we must not only care when racism is at its extreme form i mentioned racism that there are so many other social issues with within the example of racism itself there are so many forms it's just it's not just clear-cut with our current plan of distance learning we can inform students by adding it to their high school schedules emails presentations and counseling we need to use our current style of learning to our advantage not as a disadvantage i'm in the dear asian youth chapter in the santa ana irvine area it is one of the 100 plus chapters aiming to educate celebrate asian culture and spread activism it took time to find an organization that would best suit my passion but d.a of why would have to be it this location has recently been established but i hope to do my part in expanding it i've been keeping in contact with the leader of that chapter and other leaders joining my school's bsa has really helped me become more confident with my vietnamese american identity i've always been secretly proud of my culture but too shy to show it off i'm nothing but grateful to have spent hours practicing for a performance attending weekly meetings like the club hosted pre-corona and getting to meet all vsa board members throughout los angeles and orange county in the va hsa virtual meeting i'm the most confident in my identity as ever and want to get to share my culture with everyone else thank you next comment comes from sharon kim a district resident concerning ethnic studies as a current oxford academy senior and auhsd student i feel that it is imperative that the district not only understands but also emphasizes the importance of implementing ethnic studies courses as a graduation requirement it saddens me to see that the same high achieving peers who excel in all courses of study are also either violently racist and homophobic or simply uninformed pushing for requiring required ethnic studies courses would combat this issue and raise students to be more compassionate apathetic and socially aware as members hatred and misunderstandings stem from ignorance empathy so as a district with a high population density of people of color it is our collective duty to continue the ongoing discussions and efforts to meet the demands and needs of our students please note that this cause will be watched closely by countless concerned members of the uhsb like myself who will continue to push for ethnic studies as a graduation requirement until students are receiving the proper education on history that we so deserve the next comment comes from a an anonymous district residence resident concerning ethnic studies being a hispanic student at oxford i've come to realize that a significant amount of students are uneducated on cultural differences and can harbor a lot of ignorant beliefs towards my culture i've heard it all from a guy calling us wetbacks to the deportation jokes to saying mexicans can't do math and have even heard racist comments from teachers every other hispanic student at oxford five has had similar experiences either with microaggressions or just blatant racism i know this specific part of the culture at oxford isn't really talked about but i can assure you it's there i believe that having ethnic studies via graduation requirement would be one of the most effective ways to combat this through direct education and feel that it's an important necessary step in fixing this problem our next comment is from uh aha of anaheim concerning ethnic studies good afternoon board of trustees i have faith that you and other staff in the district are working hard to get ethnic studies as a graduation requirement at auhsd even as our circumstances continue to be difficult i really want to remind you of how much this ongoing effort really means to me and other students across the district back in july and august when we first voiced our requests we mainly only had voices from one school in a matter of weeks we've gathered support from students teachers and community members across the district including lexington cyprus magnolia west from kennedy savannah luera anaheim and kazakhstan as our account my interactions with students across the district it seems that we all have as much common as we have differences there are no words to describe the overwhelming sense of joy and sadness of dozens of students some miles and cities apart coming together because they feel that their identities have been suppressed it's so important that the board and members of the task force keep the momentum going and prioritize this goal as it has been said before getting ethnic studies as a graduation requirement is certainly not an overnight project while having ethnic studies offered to high school courses is still a work in progress a few sites do offer this while the entire district is a part of the dual enrollment pledge for many schools the resources given about dual enrollment do not demonstrate signing up for classes is much more difficult for students who have not been informed about the program furthermore most ethnic studies courses are offered as special admit for high school students which means that they would typically have to find transportation to cyprus dual enrollment alone as a gateway to ethnic studies presents many obstacles that can be combated by increasing accessibility for example offering dual enrollment integrated into regular school schedules at every site can improve the current circumstances and make ethnic studies more accessible however it will not have nearly the same impact as making ethnic studies a graduation requirement utilizing the ethnic studies curriculum from sites that already offer it such as anaheim high school can be another potential approach we really want to contribute and promote progress as much as we can today is the start of hispanic heritage month and the majority of auhsd is made up of hispanic and latin next students as my comment is being read aloud i have had the honor of participating in a zoo meeting with civil rights leader dolores huerta who worked alongside cesar chavez and martin luther king during the civil rights era and chicano movement cuerta is now 90 years old and remains a champion of justice humanity and empowerment it is unimaginable to me to how different my reality and upbringing might be had i been taught earlier about dolores huerta yuri kochiyama angela davis corki gonzalez and hundreds more historical figures that represent my community ethnic studies offers historical cultural and intersectional representation for all students please keep us updated and continue doing everything in your power to meet our needs this effort in euhsd is something that we truly want and stand by and we will continue to show up for ourselves and each other until adequate changes have been made our last comment of the afternoon comes from buenos torione district resident regarding ethnic studies my name is gwyneth torrione i am a senior at anaheim high school i immigrated to america at a young age from the philippines moving into a community that was predominantly latinx primarily mexican of course i picked up on some of the language and got to experience some of the culture so i couldn't exactly experience home of the philippines i grew to accept and understand our similarities to platinum's culture however it was never the other way around it was difficult to be the only asian let alone filipino in a classroom setting there was never an effort to understand my background the way i was pushed to for latinx culture as a larger scale there was never an effort to understand additional cultures of asian half and other latinx descent this is an issue as it generates ignorance and prejudice against those specific cultures that they will inevitably be exposed to in the future i want to push for ethnic studies as an offering class at anaheim high school as well as graduation requirement there have been ethnic studies courses but promotion was severely limited and participation was scarce having a school with any predominant race ethnicity is found to create prejudices on minorities there this goes for any school that's predominantly latinx at asian african-american and overall lacks in music diversity there should be an effort to expose and educate on all cultures and ethnicities it is true that dual enrollment to take an ethnic studies course at a local community college is offered for various campuses however at anaheim high school there isn't enough emphasis on it from administration and counseling there aren't workshops being publicized to guide through the application process or the real benefit of taking dual enrollment courses even without the impacts of the coronavirus dual enrollment has been difficult for those generally low income individuals as they lack resources transportation or adequate internet support to successfully participate in these courses that is our final public comment of the afternoon thank you so much mr superintendent would you like to did you want to speak um i'd like to just quickly acknowledge the students the student voices and uh the district is listening uh thank you for your your comments we are uh taking it very seriously thank you uh mr jabbar yes i know board members don't uh usually comment on public comments but i have clarifying questions first of all like the superintendent said i'd like to acknowledge uh i i think it just makes me proud and i'm sure all bowl members will probably say the same just just the amount of thought and significant you know relating to issues how you advocated for yourselves and not only yourselves but also future generations so if you're listening thank you for doing that second i i'd like to ask a clarifying question from um carlos or jaron if possible regarding the accessibility to dual enrollment my understanding was that there is access to a dual enrollment at savannah as well uh so call us if you could kind of chime in a little bit and let me know because i think that's that's an issue that we could figure out on our end if our students are not having the opportunity to enroll then i think that's a issue that we need to make sure that we are identifying our counselors and our folks in each of those settings to let them know that we have the access so call us if you can chime in a little bit sure good afternoon uh i know that uh our dual enrollment structures across the district both with cypress college and fullerton college both partners um there are there are access there are courses available across the the classes or across the district the challenge is getting those um courses filled so if we don't fill them we can't continue with the the course and that is you know per the uh cyprus and fullerton college so that that you know so if it's recruitment then you know working on that if it's um you know filling the course then let's let's get the word out collectively um but also there is a rotation of courses that we offer across the content or across the district that um specific courses are um are offered at various times and depending on the season uh i know if i had the the dual enrollment uh schedule in front of me i'd be able to tell you exactly how you know where the dual uh the the ethnic studies forces are offered uh but but those are the other two can i kind of chime in please um they they are offered at every uh site mr jabar but there is an issue regarding the um the number of dual credit courses offered at cypress college versus fullerton college and we are currently working with the chancellor and the college presidents on access for uh across the district so it's a very good question and uh we are working on that so it's a bigger issue and uh we will have uh more information for the board in the coming weeks and then so to answer the question in terms of this semester ethnic studies is being offered at savannah this semester this semester as we speak yes okay let's try to make sure that we we actually get the issues resolved with fullerton college and then also make sure that we as a district are being very uh uh pointed in making sure that students know that they have access to it and especially with with the current surge of folks wanting to have ethnic studies i'm sure that we won't have an issue filling those classes so thank you thank you mr javar um thank you mr hernandez and uh superintendent matsuda uh yes we're as we're not really allowed to uh speak but clarifying questions are are poignant and but i'm just going to make a comment that uh we we are hearing uh all of the things that you're saying and uh well uh we like to think that we do things um yeah well there's always room for improvement so we heard and we were taking notes diligently to all of the comments and all of the concerns that you shared with us so thank you very much we really appreciate you uh writing and you all write so well it's just amazing amazing so um moving on to our presentations the introduction of the 2020 21 student representative to the board of trustee yes yes yes yes we're so excited so um i'm going to build the excitement even more and i'm gonna turn this over to mr ron hoshi good afternoon everybody and welcome board and cabinet um it's my honor to present the 2020 2021 student ambassadors before having the students introduce themselves and give them the opportunity to tell a little bit about themselves i wanted to give you some information about the ambassador program and also introduce my co-advisors mrs amber houston principal at oxford academy and mrs jennifer brown principal at walker junior high school i love working with these ladies and we make a really good team so about our ambassador program it is a we are celebrating 20 years uh wow the program is unique really in california high schools and it was the brainchild of jan billings and it's fashioned after the disney's ambassador program uh which grants team members the honor of representing the corporation in worldwide appearances our student man ambassadors maintain a strong connection to their disney counterparts and through the etiquette and business training that they provide for us every year so we're looking forward to that training with them and for the past decade we have selected one ambassador from each of our high schools widening the program that was suggested by board member anna piercy and she anna and anne maria want to thank them for helping us select uh this year's um ambassadors and this year we have a complete team including ambassadors from gilbert and cambridge virtual academy so we're really proud of that hey ron madam president uh i think we're on 10.1 where we're introducing the student representative to the board of trustees i want to make sure that we're not mixing both right right so i'm going to introduce the student i'll introduce the student thank thank you mr jabbar um so our students represent the 30 000 students and they are the face of the district they provide a student voice for each of our high schools to the administration and board of trustees and in addition the student leaders participate in the governance of the district through their membership on various committees and now newly formed task force okay so the the members of the ambassadors example by the sentiment express in our vision statement that we will graduate socially aware civic minded students who are college career and life ready so leading our student ambassadors this year is our student representative to the board of trustees and i would like her to introduce herself right now and we are so proud of the work that they have done so far so our student rep to the board of trustees hi everyone my name is elizabeth o'shea i'm a to kennedy high school and i'm the student reps the mortgage business here thank you so much for choosing me and before i say what i'm most excited about i just want to say i'm thankful and proud of everything the ambassadors have been a part of thus far from the kobe 19 products we did over the summer to the several future planning discussions we've had it's really been amazing and i really can't wait to see what we can do with rsvp and support industry initiatives and anything social as was said in public comments or what the students need and how we can support them i'm really excited for this year and i think what we can do even though we're virtual and it's online learning we're going to do a great job and we're going to try and support everyone in any racial performance thank you so much welcome elizabeth yay our virtual diaz deus appear we really appreciate all the work you just really dove right in and we thank you for taking that lead and uh and leading all the ambassadors um already this summer uh you've been we put you to work and we put you through tough work so uh we we truly truly are excited to have you and we we honor you and uh we thank you for accepting that uh the position she didn't um she didn't apply for the student rep she was chosen because she just uh just took all of us by storm by surprise and she was just an amazing student and we thought she's the rep she's the rep and she didn't even apply for it so alrighty well welcome and now now we're gonna introduce have each of the ambassadors uh just introduce themselves really quickly starting with anaheim high school hi hello everybody my name is dulce martinez i'm the student ambassador of random high school and what i'm looking forward is to learn from each other like me from the other ambassadors and from board members so i can be a better person for my school but also for the community so i'm just looking for new experiences and to be well-rounded on the academic aspect of being a leader but also just being a great leader in different aspects as a person thank you i believe if we're going in order cyprus high school will be next and my name is samuel bingham the student ambassador for cypress high school and i wanted to thank elizabeth mr oshie the team everyone on student ambassador i'm really really excited for this year and one thing that in specific i'm looking forward to is just really getting to work with everyone you know all these amazing people that i really would not have had the opportunity to work with before i'm really grateful to have that chance to do that this year and i'm really really looking forward to it thank you hello everyone my name is nathaniel ibarra i am from cambridge virtual academy and i'm looking forward to just bridging the gap between the district uh cambridge because it's a new school in the community i'm just looking forward to creating all those tight bonds hi everybody i am aaron and gotti and i am the student ambassador for gilbert high school one thing that i'm looking forward to is being able to help my peers during this you know dramatic experience being having transferred to um online learning is i know it's a difficult process for everybody and so what i want to do is i just want to help my fellow peers during this time of need and basically help everyone you know settle in during this time hey everyone you guys are doing well this afternoon my name is denise martinez and i am from catella high school i'm the student ambassador and this year i am looking forward to meeting new people and i'm so excited to work with them along with my staff on campus and building a better relationship with them in addition to this i look forward to making an impactful change on my campus and getting students to not be able to choose their voice to make a difference on campus and in their community hello everyone my name is kang liu and i am the student ambassador from kennedy high school i look forward to stepping outside my comfort zone to speak in front of a large audience uh good afternoon everyone my name is russell stan the lora agency ambassador and i look forward to becoming a more active role in my community through helping students by recognizing their uh recognizing their issues addressing their issues that they may face good afternoon everybody my name is ivan iowa and i am the student ambassador for magnolia high school um i am looking forward to the barbecue we were promised and also creating new memories with our both the district and our school site and every single student ambassador here thank you hello everyone my name is fashion castillo and i'm from oxford academy i'm the oxford academy student ambassador this year i'm really looking forward to making sure that our student voices are being heard in either a virtual or in-person setting and i just want to make sure that students opinions are being valued and that they have the opportunity to share their opinions and maintain connections between students staff parents and administration despite our current circumstances hello my name is natalie moreno i am the student ambassador representing savannah high school something that i'm looking forward to is creating and developing new virtual projects such as the kobe 19 project within our district and within our school i'm also looking forward to creating positive change through developing rsvp at my school thank you hi everyone my name is chris patel and i'm the student ambassador for western high school something i've been looking forward to was to make a positive impact not only on campus but also in the community um i plan to do this by implementing the covet projects that we did during our summits i feel like it's an amazing resource for not only students but their families also to reach out to anyone they want to in times of need so we just i want to thank you again for the opportunity to to work with district officials and serving on committees and being the representatives at district functions hopefully sooner than later and i just want to let you know that these kids are going to really make a huge impact um within the district this year thank you president trejo thank you wow go ahead yeah i want to just welcome them all aboard uh good group of kids and i'm really happy to see someone from every school this is great i always felt that we needed each campus represented and we are doing that and i really i'm glad to see that here's to a good year to all of you enjoy and really learn and i think you will really appreciate the experience that you will have during this school year even though it's starting out virtual it will be different okay we're going to be signing off right now because we have an ambassador meeting tonight so we got lots of work to do so uh i know anything nobody puts you through the ringer doesn't he they're all nodding but this is going to be a wonderful experience for you and already the work that you've already been doing us thus far we we are so so enamored with all of you and uh we wish you the best and we welcome you uh to your new post and uh wow it's gonna be a it's gonna be a ride thank you bye bye bye okay moving on to item 10.3 learning continue i don't i can't say this word you can't say it right there continuity there you go you have to think it uh so an attendance plan this is not the yellow cap right all right moving on uh dr fred thank you board president randall trejo and good good afternoon uh everyone thank you for the opportunity to present this afternoon um before i turn it over and actually i'm gonna share my screen before i turn it over to mr colon my partner and teammate uh i would be remiss if i didn't first acknowledge the great work of manuel colon and our director of special programs joe carmona for leading this process i will tell you it was not just incredibly inclusive but at times quite festive where you might see dancing taking place in some of these meetings so they did a remarkable job leading our stakeholders through this process and although you heard a lot of some of the things you're going to hear tonight already um they're going to share a lot about the process we went through to engage with our stakeholders and get the results that we got also before uh manuel turns it over to him just like the last time we respectfully ask if you have questions to kind of hold tight till the end because some of the questions you might ask will be answered through the presentation and also just you know we have many of our ed staff directors here on the call so at the end if you have specific questions on things that they oversee they can also give you a detailed response as well so with that i'm going to go ahead and turn it over to mr colon and i will share my screen thank you dr fred uh madam president board members and cabinet um first of all i'd like to thank you all for for all of your support uh as you can imagine when uh we get things uh on an ongoing basis from the state we do the best we can to make sure that that uh that we are following through um i also want to thank mr carmona our director of special programs really has led the way in terms of the accountability pieces that we have put in place our ed division directors who have facilitated the process for engaging our stakeholders as always always doing a magnificent job um our teachers and our opening of schools task force members over 50 members that are part of that task force that have been diligent in terms of ensuring that our students our staff our community uh when it comes to our our schools not only have the best out of all of us but also our safe in terms of of that so uh thank you to our opening schools task force members and our business task force teacher input group um also when we uh did the stakeholder engagement we had over 150 stakeholders who uh joined us uh again in a very short notice and wanted to be a part of this conversation every single we had one night a week for three weeks and they kept coming back so thank you to all of our stakeholders and as dr fred mentioned we wanted to remind you that many of the things that are in the learning continuity and attendance plan you've been hearing we've been presenting to you every month we also have been we did a study session back on july the 2nd so many of the things that are in the plan uh have already been presented to you on an ongoing basis so this really is a culmination of a lot of those things that we have been uh addressing since this all began so as you said uh madam president this is not the outcap uh dr fred if you can go on to the next slide this is not the lcap or the local control and accountability plan it's what we have been used to and what we have been doing uh we uh you know as you know in the spring this was something that we were supposed to complete and we're not able to complete because of kovit and so the state then asked the sites or the districts uh to to create a different kind of a plan also with the same acronym but very different uh uh as at in lieu of the lcap so the new plan is now called the learning continuing attendance plan and really it is a process to inform uh is a process to engage our community to ensure that we are all on the same page on how we are addressing open19 and and and that we are doing it together as a as a school community uh that we are ensuring that we're stewards of public trust public funds and public safety that we are understanding the what and the how and the why of what we are doing and as we've always said you know what has happened is unprecedented and we are flying the plane as we're building it uh so this truly is what uh this plan is intended to do it's intended to bring everybody together on an ongoing basis to continue to ensure that we are all on the same page so this plan is intended to be to memorialize that planning process that is already underway as i mentioned which you have been hearing for the 2020-2021 school year it is about addressing those learning gaps that we know existed since we went out on march the 13th and it is also about conducting meaningful stakeholder engagement and and stakeholder engagement is everything that we have been doing i want to assure the board that since we started back in really in april with the opening school task force uh it is what the state has intended we just innately started to do it because we knew that was the right thing to do um so for us that has been a critical piece of this planning it is also about maintaining transparency and as as all of our association presidents know they have been a part of every single meeting that we've had since the beginning as we board into our implementation of our plan and addressing the needs of the duplicate unduplicated pupils this has been a key of the state to ensure that we are focused on the students that are most of need are unique or have unique needs including our students that are experiencing homelessness all of this has been key in ensuring that this plan is completed we have used the framework from the mtss um again looking at all students looking at some students and then looking at specific groups of students in terms of the the the needs that they have so again we use this framework as we've approached it i think our stakeholders are very familiar with it because that's how we've addressed our lcap uh so it was very easy for us to transition into uh this uh new plan our funding as you know has come to support what we are trying to do or what we are doing uh we have received additional funding in addition to our lcff funding our learning loss mitigation funding federal and state funding to really support in the efforts in ensuring our students have what they need as well as our staff as we mentioned uh with our learning continuing attendance plan we started this back in april with the opening of schools task force um we also uh created a teacher input group this teacher and group i want to just mention and and and share how proud i am of this group uh we have been meeting every single week since we started to really address all the complexities that come with the instructional piece as well as what's happening uh in preparation for in-person instruction we have representation from every school site and and it's an ongoing process every week we bring up new issues we bring in new solutions as a group uh and then it's helping to have our uh stakeholders understand what what we are doing um we also provided a survey to our parents and our staff in mid-july which really helped to get a little bit more of the broader community's input in terms of not only what they were experiencing but also what they were wanting to happen um as i've mentioned we we have been presenting to the board on a monthly basis an update uh which i hope you have found very meaningful and informative uh and we also presented to the board a pretty comprehensive study session back on july the 2nd all of these components uh were embedded into the legislation in terms of what the state intends to be our stakeholder engagement the other piece that's really unique to us so i also wanted to mention that the template that was released by the state for this plan really didn't come out until august the 1st so it's given us about a month to put together this plan in terms of the submission um but i wanted to say that one thing that we are very proud of in the anaheim high school district is our stakeholder engagement that we use for our lcap it was really really easy for us to shift what with what we've been doing to what we needed to do as part of this learning continuity and attendance plan uh so we did uh and and i will say that from what we understand we're probably if not the only district in the state one of the only districts in the state that actually did this type of stakeholder engagement we had over 150 members as i've mentioned uh from the beginning the way these were selected is we invited every single member that was part of the springs lcap process our stakeholders we invited everybody that participated in the first meetings first couple meetings that we that we did uh and from that group this new group came on and it was representative of all of our stakeholders the very first meeting was on august the 20th it was a whole group meeting where we uh laid the foundation explained the why uh shared what we had been doing and then what the intent of the law and what was required of us from there we um divided into uh focus groups or small groups which i'll explain in a minute what they were and then each group had a task to complete um and then on september the third each group presented their outcomes uh in terms of their discussions that they had i want to just uh you know again thank all of the stakeholders that participated and it truly validated the work that we've all been doing um in terms of the preparation for the reopening of schools and then it led us to today today is really the celebration of that uh in terms of presenting to you the uh learning continuing attendance plan um which then you will um then adopt on september the 24th uh we are required then to submit it by september the 30th to ocde uh which then will forward that to the state so that's the that's the uh the statue of the legislation uh again we're super excited of the work uh that has been done because uh we all believe in it and we all um you know understand that that uh not only is is this something that is a requirement but we believe that uh all of us have a sake in it um so with that i want to share some information that you very familiar with in terms of uh the results of the surveys that we did with our parents and our staff from that survey we did initiate and identified some very specific needs uh as it related to to the the uh the learning continuing attendance plan from our parents we identified that technology access and support was very critical in terms of what they felt as a need uh tutoring and academic support was another need they identified and then the mental health support which is very critical be seen over and over again and heard about it today that it is something that will continue to be a need for our students and our staff our staff needs they also identify technology access support they identify professional learning this was a new instructional model that you know for all of us that have been in education for many many years have never seen so how do we then adjust and support our staff so professional learning was another need a key need that our staff had identified and then uh appropriate materials and platforms in terms of technology in terms of how to engage students and finally mental health was also on the staff's list in terms of of needs from there uh as you know uh we began to to to purchase the things that we needed with the additional funding that we received um we acted quickly because of the planning that we had already had because of the conversations that we already have been having it was very easy for us to pivot and to and to act quickly um because all that planning had already been done so um we purchased additional technology computers hot spots for our students uh software that was that was going to be required and necessary for our teachers um we hired additional tech support our coaches our teachers are amazing they have been collaborating non-stop in terms of supporting each other uh in our spsas that we've been going out to the sites that's the first thing everybody says how valuable they feel in terms of of each other and how connected they feel even though it's virtual with with their colleagues because of that collaboration but again our tech coaches are are instrumental in ensuring that our teachers have that additional support um an upgraded phone system in terms of accessing remotely in terms of our academic support we quickly moved to professional learning as you know in training all of our staff for this virtual learning we also implemented a credit recovery to ensure that our students were not falling behind uh fall boot camps and uh support for our visual and performing arts uh because we knew what the guidance said and we knew immediately um uh from our teachers what they felt our students would need so we quickly purchased what they needed and were able to get those kids to our students as well as additional instruments um we also began uh to to uh to construct our uh our implementation of our virtual peer and learning walks and our virtual parent learning academies uh leadership academies which will be starting i believe this week uh or within very shortly uh by all of our family community engagement specialists and then we also hired additional tutors over 100 tutors have been hired uh to support our students academically in terms of mental health as you know we've also added social workers to all of our supports as well as additional counselors it was loud and clear from our stakeholders that the mental health was a big priority and so um this was a response to that mindfulness training has been expanded both for our teachers our staff our parents uh in terms of support as well as additional counseling hours that our teachers and our counselors are now really being targeted in terms of the special populations that need additional support for students with disability and our english learners we've expanded extended learning through our saturday language academy our expanded uh progress monitoring for both our students with disability or english learners so they didn't fall behind uh and that we were constantly monitoring how they were doing and what needs they have as well as added psychologists uh in terms of mental health and academic services as well as speech and language pathologies all of this happened very quickly as i mentioned because of the planning that we had already been doing so in terms of the stakeholder engagement as i shared um it was easy for us to construct the process because of what we had been doing with the lcap we quickly mobilized to invite our stakeholders we quickly mobilized to to uh to define the process and to uh continue to engage our stakeholders in providing the input that we needed um to complete this process um it did mirror like i said the lcap process and uh it really provided an opportunity to celebrate all the great work that we were doing um because it mirrored the lcap process we provided translation in uh uh english i'm sorry we provide translation in spanish vietnamese and korean to all of our parents who spoke those languages as well um so in terms of the groups we really wanted to make sure that we touched on every aspect of the learning continuing attendance plan so when you see it you will see that it's constructed in this way it really starts with identifying the impact that colvin 19 has had on our school system uh it also talks about how are we addressing the needs of special populations and unique students support for students it asks us to identify the learning loss and how we're addressing and the strategies that we're utilizing uh it talks about the social emotional well-being and how we're addressing the the well-being of our students and finally how are we engaging and outreaching when our students are not connecting uh so all of these components is is is how the the uh learning continuing attendance plan is constructed so with that i want to share with you kind of the outcomes of each of the groups um as they addressed it and and and like i said each of the groups had amazing uh thing discussions um really important so this is just a summary of that presentation um but for group one really it came down to the mental health issues that all of our stakeholders were feeling our students our staff our families our community we're seeing it constantly uh obviously in the news um and so this came out loud and clear during the discussion of our of our of our group um would housing employment insecurities again continue to be something that that we all have felt either personally or know somebody uh that has has these needs um the illness and and death of families uh that that you know uh definitely has existed in our community um and so that fear uh is constant and and so that came out loud and clear so these are all this is you know a true impact to to to our all of our stakeholders um we also saw and heard the stress and the frustration related to the technology by our students parents and staff um this is something that it was new to or is new to all of us it's something that obviously uh nationwide we're all addressing uh but it was very clear that this is something that is an ongoing issue that yes we're addressing we're all going through it and we're doing the best we can but continues to be a stress on all of us so it was very clear in our discussions uh the loss of activities in building community how do we how do we bring everybody together uh to build that community uh providing access to technology and also uh the nutrition services and these are just some of the numbers in terms of technology we have handed out over 15 000 chromebooks to our students and uh over 7 000 hot spots uh and in terms of the nutrition a big uh shout out goes out to our nutrition services they have never stopped serving lunches to our kids and our families uh so they have served over 1.2 million meals to to to our students and so again kudos to to all of our staff from services um and then we also know that we have to be flexible these are uncharted waters and so we want to again thank our associations for working closely with us in terms of how do we how do we change roles and how are we adapting how are we repurposing responsibilities because these needs that we are seeing we've never seen before but we've been able to adjust and adapt with the support of our entire team our associations included our group two really was about supporting our students specific uh students unique needs our english learners our students with disability um i want to thank diana fujimoto and uh and tracy olsen our curriculum specialist for eows and students with disability they have been amazing superstars in terms of creating units and lessons and strategies that are going to help our students with disability on english learning they have embedded that in all of the professional learning that they've done um they're constantly constantly thinking of new ways to support our our students um and then sharing that with our with our teachers um as i mentioned we've added tutors that will be supporting our students with disability and english learners uh both in embedded in classrooms as well as um during our asynchronous days and after schools the el success monitoring which is something that uh that we are adding as part of this our teachers have stepped up they each have a group of students that they're monitoring on a regular basis and meeting with them and ensuring that they have what they need to be successful and our summer language academy i'm sorry our saturday language academy which is an extension of our summer language academy in partnership with cal state fullerton um again an amazing support for our english learners and again continued professional learning we have continued to also work with our sites our el and our swd task forces we've also added a um a foster youth task force we are meeting with all of the schools um within the next couple months we've already started our site visits to ask those questions how are you ensuring and addressing the needs of these special populations so again great work that's being done by by all of our staff um group three really addressed the learning laws they talked about the assessment and how we're assessing in multiple ways um they talked about you know really the strategies that are going to be needed uh things that we already know things that we already do very well uh ensuring that we are engaging and supporting that we are differentiating the instruction uh that we are collaborating and utilizing our resources that we have with our partners and that we have ongoing professional learning um our teachers have been amazing as i said in collaboration they teach each other that's the best way to learn and we see we're seeing that across all of our schools progress monitoring is essential um that's one of the biggest pieces in the legislation how are we ensuring that no student is is left behind and so for us we're really taking it to heart uh not only with our structures and systems but with the progress monitoring in group four uh social emotional um well being again uh because of the additional services and supports um we are very mindful the work that dr crews has been doing is amazing uh establishing our our mental health task force and really figuring out how do we how do we support how do we continue to support how do we continue to provide professional learning to our administrators our teachers our staff uh to ensure the support but we are being very strategic you know our counselors are our social workers our psychologists all of them working together in in in being very strategic and being meaningful in the in the work that they are doing and supporting our students um and finally our engagement and outreach group really talked about the engagement piece how are we ensuring not only that the instruction is meaningful um but really how are we ensuring that the asynchronous is is also as meaningful engaging so a couple of things that i just wanted to highlight in this piece is that the teacher week at a glance uh that has been very very critical not only to ensure the students see what that week of work is going to look like but for our parents and our counselors and our staff to see what does that mean in terms of the work that our students are doing on synchronous and asynchronous days um and again our students we have high engagement we are you know over 90 percent of our schools all of our schools have 90 attendance some of them as high as 95 to 98 percent uh and this is because of the work that our teachers are doing and really engaging our students um we have established a process for uh accountability process for that engagement we are taking attendance every single day of school we are meeting with the students in person every single day um when the students are not attending class we are making phone calls or auto callers going out as it's always been done um if a student doesn't attend a full day of instruction or full day of synchronous we are making phone calls uh live phone calls we are calling every number we know on the emergency card to make sure that we know why the students not uh logging on to it to their synchronous classes um and then if that is not working um we already have a class a a plan in place to do home visits we are doing attendance home visits um going out and knocking on doors and saying you know uh we you're valuable your education is important we want to make sure you're engaging what can we do to support you and so we are doing home visits to again when when the phone calls haven't worked uh we are doing home visits and we are continuing with our emt process uh when we know that that the needs are much greater so our social workers administrators counselors are problem solving uh our most neediest kids in terms of how to support them so with that uh that is our uh plan uh super excited to share that with you and at this time if you have any questions or comments our entire ed division is here to uh to answer that thank you so i'll just go and order mr o'neal earlier in your presentation you mentioned that the task force was receiving uh issues back from the various schools what type of issues that they're hearing from the schools so the i believe that one you're you're referring to is the uh teacher the teacher um uh task force so the open your school's teacher input group um so it's everything you can imagine you know in some cases is is the issues with technology and and how to address that in some cases um they're they're talking about um how we are preparing for the in-person instruction and how we're coordinating um the social distancing within the classroom um we are talking about grading and how we are grading in virtual learning um you know they were the ones that uh had a long conversation about the week at a glance and how to uh create a structure that's gonna work uh for everybody uh so so just about anything any of our teachers out in any of our schools is having um they're bringing it to this group and and that's why i'm saying i'm so proud of them because they they truly have taken this to heart they are problem solving together and then they're taking it back to their sites and helping their colleagues understand um you know how best to deal with with our current situation okay thank you mr jabar i have questions i'll wait till the other two board members go and then i'll go hey miss piercy i don't really have any questions i just think it's a good plan and i and and i've uh i know it's it's difficult but so many of the teachers have come up to the plate uh in all my back-to-school night visits i'm clicking on these teachers and they're they've got all this stuff there you know putting forth they've done phenomenal work they've they've really gotten in there um it's a lot more work you know just just this weekly at a glance is a lot more work you know they got to sit and plan that out and hand that out to the kids more you know virtually but i think it's a good plan and i you know i i'm very very happy with what you put forth i think there's a lot of thought that went into that and a lot of input so that's my only comment i don't really have any questions thank you miss pissy miss smith well i want to thank manuel for a comprehensive report and i know this has been very difficult for everybody involved and the information that comes to the board from the superintendent in the materials that he imparts from week to week what's going on and i just want everybody to know how grateful i am for all the hard work and diligence that you've put into it and i wish you all well thank you thank you miss smith uh i'll ask my questions now uh uh i was wondering what was the what was that boot camp that you were talking about in the in the fall all right joe would you like to address that i know that you have been talking and looking at that sure so uh you know one of the areas that we've tried to address is you know providing additional time for students to be able to succeed academically and so uh you know in addition to uh things like the saturday language academy right so that's additional time for those english learners the boot camps are an opportunity that teachers can work with students during these off times to help them uh recover low grades potentially uh extend learning that uh they may not have uh been able to complete during uh you know synchronous or asynchronous synchronous instruction and the idea really there is uh to kind of catch the kids before they fail right to provide this additional time so that they can earn passing grades uh by the end of the semester and not have to you know uh take a credit recovery class or a summer class later on but really to do that uh while the the learning is quite fresh right during the that that uh thanksgiving break time or or even right after the semester ends during the winter break time so we'll be coordinating that with the sites um um to offer that to some of our students uh so that way uh you know the any uh you know potential low grades they have can be taken care of right away thank you and um we don't have to put the funding up but can you just um just really quickly uh just talk about the the funding um most of it is restricted uh has to get spent on specific things can you just just quickly outline outline that um i guess that's a jennifer question i'll nodded at that um since covet has begun we've received five different funding sources the first was sb 117 which was about five hundred thousand 000 and that is unrestricted with no timeline so that is the money we are saving for the longest haul out there because we can use it further into the future we then had um the esser money which was federal money which actually has a timeline and back to march but out till um september of 2022 was about 6.9 million we then had three more pots of money that came in together which were called the learning loss mitigation funds and um that includes our gear funding which right now is i believe 2022.

okay hey one more minute are we missing anybody we need gabriella board member arianas we need gabriella board member ariana's okay oh i see you're here on the list all right so i just don't see your face oh there she is okay uh seven o'clock i'll go ahead and open um the open session we start with the flag salute so i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all next we'll move on to roll call so we have a board member grier here board member yolanda president board member sheila okay and i am here so everybody is present so at this moment give me two seconds i need to um there is an amended personnel requisition board report for item 10.6 you can find a copy of the amended report on the homepage of our website under headlines and features so here we go there have been some changes made to it and it's right up there so i will go to see approval of the agenda do i have a motion move to approve i second a motion by board member and uh seconded by board member ariana's any discussion okay let's vote jerry did you want to ask for preferential student votes oh yes please thank you for i even wrote myself a note and forgot it uh student board members this is your opportunity to vote um what we're doing is approving the agenda and what we're going to be doing today so just a yes or no so board member alex a vote okay and i have imaceus i'm trying to find everybody so you know what in the future jacob v how do you vote yes okay and who is our other board member our other our other board member is destiny contreras but she's just logging in right now so she played yeah okay all right can may i ask a process question are we having one voting member or all three voting we're all gonna we're only gonna have one uh voting board member okay and that's and that's alex all right so we will go through alex i'll write that down thank you okay it passes five zero and thank you shiloh name for clarifying and um our board member srilani um now we'll go to 5.1 items from the floor public comment on agenda or non-agenda items 5.1 this is an opportunity for the public to address the board on agenda or non-agenda items no action can be taken on non-agenda items individual speakers may be allowed up to three minutes to address the board on any agenda or non-agenda item to address the board please raise your hand while in zoom attendance so do we have anybody who would like to speak to the board okay i have two hands up we have uh diana reyes williams you can unmute your mic welcome uh ms williams okay can you hear me yes we can welcome thank you very much and um i didn't expect to speak so quickly and i usually have notes when i speak but i will do my best um to speak from the heart with what i what i want to share um i live across the street from foothill middle school and i love foothill middle school my kids have gone there my kids went to azusa high but during covid and being home a little bit more often than normally i have time to think and i have time to think about our school districts that i love dearly because um it's our community and it's our future and so um i speak before you to share a vision of something that i see and every once in a while i hear people talk about it but i don't hear people talk about it um in a way where we can get the visual on it so so here i go um because of covid we've seen campuses empty uh we see a new dynamic in education and i'm i i'm saying i want to say you guys are doing a great job i want to say that the dynamics are changing and there's a lot of things that that we haven't addressed for a while and um that is declining enrollment and so as i speak about this i i speak about a vision that i that i that i see because i know that foothill being in the middle and being one of three middle schools um has the potential to uh be something else so this is what i see i see that as we move forward during covid and during this time of unknown that we really need to make tough decisions and and make decisions about some of our excess property that we have and uh we may even need to consider um additional cost saving approaches and properties that we hadn't even imagined but what i also see is i see that foothill no longer being foothill middle school but i see it being an addition to azusa high and i've seen this for quite some time and i've shared it with a couple people but i see that foothill middle school becoming a center for performing arts and aquatics i mean imagine for one second we have a performing arts center and an olympic-sized pool we no longer have pools at azusa high and unfortunately we no longer have gladstone high so my vision is connecting foothill middle school with azusa high to create one big high school for our community to attend with top of the art equipment center um aquatics i mean you think about it you you imagine this think about this we have surplus property what are we doing with the property we need to sell this property and we need to realize that education is changing as we know it and so just imagine for one second azusa with one school and think about what it could look like if we change the dynamics of our current school system thank you thank you miss williams uh next up is christol malio miss maliani you may mute your mic hello can you hear me yes i can welcome miss marlion hello um good evening board this is crystal malian i'm a parent in the district i'm a third grader i'm here to talk to you because i received an email update from the district tonight which part of it read ausd is expanding our 2021 parent advisory committee plus pac plus this advisory group provides input on the district's lcap this year in addition to our site-based representatives we are adding two members at large to represent african-american and asian-american families if you're interested in being a member at large please reach out to jennifer edick bryant um just want to point out that racism is when you give an opportunity to someone based on their skin color or their outward appearance and limiting members at large to two skin colors is racist i would like the board to reverse this decision it's wrong and it's divisive in our community if the board's actually concerned about solving systemic racism problems i'd like to consider the following things number one pac-plus parents at each school are appointed by principals who ultimately report to the superintendent it doesn't take a lot of thinking to realize that when the superintendent and principals have more power over who's on the pack plus than parents at large since we don't get to vote on that parents for other committees such as the citizens oversight committee the reimagining committee that we had and the current coven 19 committee are more likely to be on those committees if they aren't on existing district committees such as pac plus or superintendents roundtable there is no at-large parent input into that never have i seen an email asking parents at large if they wanted to participate in any of these other committees that i just mentioned third the board has no space for parents at large to interact with the district cabinet and the board without labor unions present who have an inherent interest in things like saving their own jobs and cutting programs instead of positions in fact labor unions get to have closed door meetings with all of you and we parents do not as a group the people who really hold the levers of power in this district are the board the cabinet and the unions so if you're really wanting to give parents an equal voice in our children's education to deal with the problems of systemic racism i suggest that you work on these issues instead thank you thank you miss malion okay and our next uh person is yvette kim next speaker hi good evening everyone my name is yvette kim and i'm the new pacer for california school boards association i recently had my introductory meeting with shillonin and i learned a little bit more about the division and i'm excited to represent you all at csba i just wanted to say hello and introduce myself and let everyone know that i'll be the connection point to csba and especially for smaller districts in the east l.a county division so i look forward to working with all of you and yeah i would love to hear more from the azusa usd school board members in the near future thank you thank you miss kim is there anybody else who would like to speak okay i'm saying that there is no one else uh we will move on to item 6.0 comments and requests by the board item 6.1 comment reports and requests by the board and board member yolanda yes hi uh good evening everyone um i just wanted to report that um i did volunteer my time uh for the field of glory and um it was nice to that's actually the first time i really went out of my house and cleaned like real people but um the rotary has done a fantastic job we had just a few students from azusa unified also and the rotary committee this year they placed uh 200 flags and they did separate them 10 feet apart um in the past it was double that but because they wanted to be able to have them 10 feet apart you know uh six to 10 feet apart i should say they placed them that way and i'm sure you've gone by then seen how beautiful they look and um i also want to thank um the instructor mary turner with the mocha chorus and orchestra students they played such a made such a beautiful video um on about the stars mango banner but it was all um i guess that video but maybe it was a zoom a zoom type type of thing where you see a young lady singing someone playing the uh violin and it was very nice and i want to thank the students and i want to thank miss mary turner and i did attend the two compliance teams meetings that they had and the meetings were very well attended by uh someone like uh teachers parents administration principals nurse mlt mr darren howard and and and i'm i'm really glad that they're working together and and and to be able to when the students do return and the staff that they're going to come back in a safe and clean environment and um i did uh go to the back to school night online that's another thing it's like totally different how they had it online but it was so neat so some had the google meets where some teachers had videos some had um they they spoke to the parent on the camera you know i heard some parents chime in on some of the the schools but uh the three high schools did a fantastic job uh i just want you to know um mr hague the digital media arts teacher at glaston high school you need to see his video it was fabulous i i i i just want you to see it because it's kind of funny but he did a fantastic job he has actually at the end the dinosaur eats i'm just leaving you with that but but it was really not nice is his digital um stuff that he does online was really nice thank you okay board member cruz gonzalez nothing tonight thank you okay uh board member arianas good evening everyone and it's been four weeks since uh distance learning started and i um i'm sure there's uh still a lot of uh things that uh teachers students and parents we're all learning as we go and we've got to keep holding strong and showing compassion for one another and patience and understanding and addressing the issues that do come up so um i did want to share that i got a chance to uh to go to another district and um attend a ribbon cutting for the edgewood high school in west covina and i was just amazed um to see what they were able to do with their measure and i can't remember the name of it right now but with their measure money and uh it's uh amazing what they were able to do they have a game room they have a social uh media a room they had um was it a anchor uh like muse area um they had a 20 foot green green screen everything along technology and so it was really neat to see another district um have all these things that are available and um definitely you know was uh wowed but uh looking uh future and you know into our district to see how we can go ahead and obtain those things so um that's really all that i have for tonight thank you thank you board member marianas uh board member greer do you have anything yeah good evening just a couple one want to share out that um i will be holding a uh this month's coffee next week a week from today on the 22nd uh september 22nd at 6 p.m and so i will uh you can you know save the save mark your calendars uh reach out to me if you'd like information i as always i'll send out emails to to anybody who has reached out in the past as well as share it on social media channels and so any and everyone is invited to come in um and as always i expect it to be just a a rich conversation um with diverse perspectives discussing various uh topics that that um folks are interested in talking about so that will be next week september 22nd at 6 pm the only other thing i have is um would a suggestion could could we could we look at um at finding a way to formally have have a process to determine how we go about um you know what we do with our employees when with air quality the way that it is um you know a year ago i would have said i would have understood a year and a half ago if there were schools that did not have a pandemic plan a plan in place for what to do if there was a global pandemic but now that there you know has been one i think all schools and school districts moving forward will need to have that and you know something like that in place well in a similar way looking at at fires this you know unprecedented fire season and expecting that you know this kind of thing could ever happen again not only now but ever happen again um it'd be wise i i believe if we had a system that kind of communicated some guidelines to to share a spectrum of how we respond whether it's with you know employees outside with students you know if we're back on campus just just how we do based on what the air quality um scale is and what that spectrum is as opposed to making decisions um you know kind of on on the day each day but but having those uh communicated ahead of time so if we could develop that and or or if it's already you know in someone's mind or on paper somewhere if we could find a way to formally share that out um to employees and our community um i think that would be wise i i don't i wonder if it's something that we we would need to discuss at a board meeting maybe ever at some point um to bring it up but i i don't necessarily know that it's urgent that we do just that we get something out um uh relatively soon okay thank you board member greer and um i have heard wonderful things about things being a little bumpy but smoothing out and i've had people reach out to me and say what a good job that everybody is doing in the district so could use to everybody across the board and that's about all i have to say so we can continue moving the meeting um item 7.0 comments and reports by the superintendent cabinet student board member so we would start with our student board member alex do you have a uh uh president uh bibles bogo if yes i may you may thank you uh so members of the board um i would like to formally introduce a new system for our board meetings and our student board members as you can note tonight we have all three student board members present and they are all three going to have an opportunity at each regularly scheduled board meeting to give us an update about their site after each student board member gives their their update and has that space to speak two of the student board members uh will be excused um and the one student board member who has been selected as as the official board member for the for the triad or for the trimester will stay along for the entire board meeting as always as they rotate those responsibilities each time again two will be able to [Music] to sign off and one will stay behind for their official uh duties um this is something that we're trying out to give students and schools a platform and a voice um so with no further ado um if it pleases the board we if we can start with the student board members i'd like to introduce uh jacob vasquez uh from azusa high school hello everyone my name is jacob vazquez and i'm the student board representative for asusa high school so some bright spots about what's happening on our campus is first off we had a successful back-to-school night event last night teachers prepared powerpoint presentations and conducted q a sessions for all of our aztecs our gym bleachers are completed and looking great teachers and students are learning new technology strategies every day to engage in their learning leadership students record weekly announcements to keep aztecs updated on school activities our football field is coming along nicely with the laying out of the new turf we have our wasp virtual visitations beginning september 28th we have been having successful cafe aztec meetings with our parents our parents attendance rates have been up compared to last year and lastly also leadership students have continuously been putting on school spirit weeks to keep students engaged and have been giving out various prizes such as ubereats and much more and that concludes my highlights thank you thanks jacob uh i'd like to introduce destiny contreras from glaston high school destiny if you can hear me you are on mute um okay i see her in the room uh but she might be having a little bit of difficulty so let's give her a little bit of time uh why don't we move to alex arkenberg from sierra high school good evening board members and superintendent ortega sierra high school has been off to a great start the two days before school started all students received a backpack with their books and supplies the office staff has been really helpful with getting students registered and into their classroom last night we had a success with our first virtual back to school night on top of that mr stout miss wayne and miss sainz met virtually with parents for their first coffee with the principal this morning this year we added a video production class to our master schedule fortunately i'm enrolled in this class and we've already learned a lot in the past few weeks we have learned terminology and reviewed videos to familiarize us with video production i'm excited to share more information about the progress of this class of the future board meetings thank you alex and it looks like um destiny might have been having some uh technical but technical difficulties because i saw that she is no longer in the meeting uh so we will make sure to um get uh what she was gonna say and uh share that out so so thank you uh and thank you students again as we talked about as we chatted um you're more than welcome to stick around to to hear the meeting but we understand if you have to attend to other things uh so thank you jacob and uh thank you destiny destiny just reached out to me right now um and she did say that she is having a little bit of difficulty uh so she apologizes for that um okay so if i can move on to um my report um i do want to share that we did have our first uh superintendent parent roundtable uh this month and i just wanted to send a big thank you to all the parent representatives that provided a really good updates some really good feedback and questions at our meeting and i just look forward to this continued partnership and collaboration i have requested from all of the school sites that they please invite me to a coffee with a principal parent meeting these meetings typically are more informal in nature compared to like a elac or a school site council meeting um and the objective here is just for me to have an uh an opportunity to formally introduce myself uh to the parents of that particular site uh to provide an update of wherever we may be at that particular time and to be available for questions that might be lingering uh with parents uh so i do want to give a thank you to azusa high school and to sierra high school uh to their staffs and for their parents for allowing me to attend their meetings and spend some time with them and i look forward to attending these meetings with all of our sites yesterday as was highlighted by by some of our students here tonight we had our high school back to school night as did longfellow as well i was able to walk into almost every single classroom at all the three high schools and say hello and listen to all the presentations and parent conversations uh a big thank you to to the teachers the high school teachers uh who had as mentioned earlier powerpoints and flip grids and google slides to engage emojis to engage the parents and give them an insight into what's happening at the school sites at longfellow when i joined their back to school night they had over 80 participants in the room over 80 and they were getting an update about longfellow and the programs there so thank you for that lastly to to kind of build on board member guru's comments um i do do want to take a little bit of time to give an update on the bobcat fire uh currently uh that fire uh has grown to more than 41 000 acres uh since september 6 and currently it is only at three percent three percent containment uh and is currently being tended to by close to one thousand firefighters we know that the fire currently is moving west away from azusa uh but it is causing some parts of monrovia um bradbury altadena duarte pasadena to go under evacuation notice and we also know that uh two areas uh arcadia parts of arcadia i'm sorry not all of arcadia but parts of arcadia and parts of sierra madre were under mandatory orders it is expected that this fire will not be in full containment until october 30th that's a long time from now uh as a result of this uh fire uh smoke uh is contributing to poor air quality throughout the region and smoke advisories are being updated uh frequently on the hour even sometimes before the hour there are six levels of air quality ranging from good all the way to hazardous uh and because of this twice uh once on friday and once yesterday monday uh azuza was moved into the very unhealthy level uh and that did prompt us uh to send uh employees home uh for the rest of the workday uh to note both monday and friday um the time that azusa was put into the very unhealthy level hovered somewhere between 130 230ish somewhere around that time today azusa did not reach that level but to board member greer's point that is a topic of conversation that has already been broached in terms of preparing for uh this potential in the future uh so that there is not confusion uh amongst staff and uh hopefully um not but the potential with uh students and parents in the future as well thank you okay destiny is back so all right destiny yeah so destiny if you'd like to give your report hello um with the start of the new school year gladstone high school is proud to say we are adjusting to our new setup of online teaching the three themes for the year are well-being engagement and feedback our teachers and staff have prepared for our back to our virtual back-to-school night on september 14th showing parents the new ways of teaching their students online and what we are accomplishing in our online classes many teachers created videos and bitmoji classrooms to create welcoming environments for our gladstone parents our asb students are working on keeping everyone uplifted and informed via instagram and email september 6 through 12th was suicide prevention week on a daily basis gladstone students were using social media positively to reach out to students who may be sad confused and not know how to deal with their feelings our students are encouraging them to talk to someone and letting them know that we are here for them four of our senior students have signed up to be pool workers for the upcoming election and we are eager to see them become involved in this very important election thank you board member student board member destiny and okay continue on gentlemen and lady this is board member uh president of bible vogel i want to just say um that i want to thank the board for their leadership and also express my appreciation to mr ortega mr ortega for his uh role as our superintendent and for these first couple months i also want to share my sincere and deep appreciation for all our employees who are working during these unprecedented times um and i also just want to make a comment regarding the students and their um their roles that they're they're saying and the comments that they're saying i really really appreciate hearing the students voices in the manner that they're speaking today so great work students great work team good evening i also had an opportunity to attend back to school night last night at longfellow and all of our high schools i had an opportunity to see the presentations and also have an opportunity to talk to many of the teachers it was a it was a joy to be able to visit their classrooms and hear the parents and students interacting as well as just talk to some of our teachers as well when they when they had a minute to talk to me some of the some of the themes that that came up as i had a chance to interact with um our teachers was that um as uh that that they really are um adapting and learning all this new technology as it's been mentioned things like flipgrid and nearpod and jamboard and um it was really encouraging also to hear um teachers talk about the things that they're learning and using and and how they'll be continuing to use those when we return to our our school classrooms the other um the other piece that came up just in terms of trends and talking with teachers is that as the teachers and the students are becoming more comfortable with this format um and the different you know technologies that that student engagement and participation is increasing and so that was really encouraging um to hear as well at case in point i was invited last week to visit a music classroom at um aziza high school and um the class had several different breakouts and so there i think there were probably five or six breakouts with maybe um just a few students in each one of the breakouts um and the students had engaged in a close reading of um very rigorous texts around neuroplasticity and um and the brain and so they were engaged in discussion and using jamboard but probably the most notable as as i was able to observe some of the breakouts was that the discussions were student-led and facilitated and so that was really exciting to see um the leadership and the students really taking that initiative and um and moving the conversations forward and truly facilitating the discussion so just wanted to share about that so i'm appreciative of just all the work that's being done and um and the opportunity to be able to continue to talk to teachers and visit classrooms thank you good evening i'm happy to announce for the business side that our high schools both high schools turf field project is underway we have evolved from the breaking ground phase for azusa high school we've already laid down three layers of material which we i provided pictures and they're available to see if you drive by you'll see the field as well as the track it does need 30 days to dry and set um we thought the project will be two to three weeks ahead of schedule and that may still happen but um due to air quality they have to have work two half days and i both locations for glaston high school um we finally got our soil testing back and so we will be starting the contractors had the green light as of last week to move forward and land out materials i'm also happy to announce that our nutrition service meal distribution has been ramped up on monday morning we actually had a line of cars this is a high school at all our locations unfortunately our afternoon service at the high school was halted due to air quality but i'm happy to announce that tomorrow we will have a makeup mill distribution services in the morning thank you okay thank you everybody and now we'll move on to uh item 7 8.0 report in action on closed session matters there's nothing to report next we'll move on to 9.0 general functions 9.1 covid19 update board president i would like to kick off our coven 19 update uh with the short report out um i have been working with our labor partners and um as was as the board passed last uh the last board meeting the mou with aea was was passed to today's board meeting you will have before you the afe mou and then i'm happy to report that we are reaching agreement with csca on our mou with uh regards to return to to work um so that will conclude my cover 19 update thank you i would like to provide two updates for uh covet covid19 tonight the learning continuity plan is on the agenda for approval and i would like to thank dr jennifer edick bryant for her leadership and collaborative work on this plan we've incorporated the feedback from the board of education the los angeles county office of education as well as different resources from californians together ed trust west and all of these different the feedback and the resources have um really added to the improvement of the of the plan and the changes have been highlighted in yellow just a couple of um of highlights from this um we've included clear statements about the plan including both learning loss mitigation funds and our supplemental and concentration funding um better descriptions of our covet 19 compliance team and the collaborative planning for the transition to in-person learning actions that contain several areas of expenditures were broken up to provide better clarity and transparency better expanded information in terms of additional student support such as tutoring and additional curricular resources individualized student support for our emergent bilingual students foster youth and we're really excited about um our new parent of the aziz apparent learning network that we are establishing um to provide just additional uh support to our family so we're excited about um giving you more information on that and just again focus on interventions uh for students during the day after school and really using that data to determine um what those needs are for students so we're looking forward to working with our principals and our staff to further develop and implement this plan a second update i have is on think together so los angeles county expanded learning programs that are funded with aces and 21st century learning and ass assets grants are now permitted to operate on campus and in person under specific directives regarding public health and safety as outlined by los angeles county department of public health so think together has put together a proposal to provide in-person learning hubs to um about three a little over 300 students across our schools they have provided a very comprehensive plan that details safety and they would be including academic support throughout the day um and we are reviewing the components of the proposal and actually mr gary creel who works with think together is working with them to look at the plan implement the plan and to really take a look at their protocols to ensure the safety of our students and staff as as we look to to bring this to our door schools thank you very much all right and our covet update for business our mlt team under the direction and leadership of mr darren is working hard to get our classrooms prepared for the hybrid model right now what we're doing is we're measuring um six feet apart for our desk in our classroom from the screens from the teacher desk and removing all excess desks to create learning hubs and our multi-purpose rooms cafeterias our libraries additionally we placed a order for district wide air vehicles air filters i'm sorry for our ac units so that way we can ensure that we have the quality grade air filters as recommend recommended and as those are received we will begin installation of those thank you thank you and uh for my covet 19 update um on wednesday september 3rd which was uh just under two weeks ago the los angeles county department of public health uh updated its reopening protocols for k-12 schools uh and the update included uh quite a bit of things but i want to highlight just uh some some kind of important things um for for everyone so the biggest one was that um they provided permission to offer in-school services for small cohorts of students that have ieps and students who are english learners who are in need of assessments and or specialized in school services and that that permission could start and those services can start as early as september 14th uh which was yesterday in the uh specialized services realm uh they did stipulate that those specialized services could only uh be provided in in two ways uh a you can provide those individually to students or you can put you can provide those specialized services in cohorts and those cohorts could not be more than 12 students and no more than two adults for a maximum number of 14.

this is kind of exciting dr greg you want to explain the process absolutely if you recall we have rolled out a three-stage process and each stage has a specific phase of instruction we've been operating under online only instructions since august 10th and uh before we go on with the principals and teachers and support staff are doing an outstanding job of making that uh significant paradigm shift and so it has been not just a a mild adjustment it's been a paradigm shift it's been a complete transformation the next phase we were waiting for both state approval and county approval for the thresholds of the presence of code and also hospitalization rates to decline to at least the levels that would enable us to go to a hybrid which would be twice daily the other three days would be online that allows for us to have half the students on campus at any time enabling us to physical and social distance and so the recommendation to the board is that we move to phase two or the second phase which is the hybrid a b schedule to add a little more detail to the boards [Music] and the other part of that is uh when we serve teachers uh 80 85 out of uh excuse me 84 out of the 88 are supportive of a hybrid they're comfortable with supporting students twice weekly because they know they can physically distance they have half the students at a time and so i'm confident we'll get the support of our teachers and we have the support of our sports to be able to properly support these kids we will be running the buses uh monday through thursday and friday for those students that are getting on-site services for special education eol or folks that are in foster care centers meals will be provided both in the morning and lunch time i had one question do you know if this would be any kind of uh extra strain on the teachers to do this or are you looking forward to this i would say yes this is going to require an added effort for our teaching period they're sort of spending two nights at once uh i i would say anecdotally the feedback i had majority of teachers are excited to get their kids back and many would like them back every day i understand we need to take a measured approach to this and make sure that we're operating in a responsible way questions from the world [Music] it depends on local conditions and also county-wide conditions we would not consider it until the county had said you have a minimal minimal presence and the state agreed that the county had minimal presence in the local area of hyderabad lakeside and then we'd have to just uh get a sense of how comfortable frankly our teachers are with assuming a little bit more risk we would have to see the impact of flu or if there's a second wave of the virus so there's a number of viruses there's a number of indicators that will be evaluated prior to moving forward there's not a set date so we're still planning as part of phase two would be like a is phase there's a kindergarten k-3 that wouldn't start with the all-day programs for the every day correct so when you're safe we would begin with the primary grades probably start kindergarten first grade and see how that went uh we're giving ourselves about two weeks at least at the time we won't know the impact of the labor day until because the data is delayed by about 12 days we were known to the 25th of this month at that time we'll have a better measure and then we will have had a substantial number of students in school for a period of time to be able to evaluate the impact so we're starting very and progressing forward so whenever everything changes back our system is allowing us if there's something that happens where the cases are severe again then we can easily transition to the program that we're doing previously [Music] and then adequately whenever we make a decision to move from a phase one to a phase two to a base three we might give a week or so or more we would provide those i would think before we went to monday through friday uh full person uh we it'll be clear that it is it's safe to do so it won't be admittedly when you go from one phase to the next it's there's a little bit of risk that you're assuming right now of course the safest thing is always stay in your home and never leave but that's not without impact to students and families so it'll be abundantly clear that it's safe for us to proceed before we would go to the third phase [Applause] for example and then they are recognizing there's more concern those individuals on a case-by-case basis can then revert back to maybe an online environment yes and students and parents and families can remain online only the entire year when the time comes that it's safe whenever that will be this year or next that we go full in person five days a week families wanting to go a b will be able to accommodate that's on a case by case basis they can make a request so then go back to the online program and i think that i think that directions each year that go on online back to ab i think we're asking them to remain there for the end of the semester unless there's a someone's displaced for whatever reason but as i'm looking at the principles and remembering our handshake we need to make a commitment to say i'm going to stay in this modality for the remainder of the current semester right but if they start maybe it's easier online yes if needed but if it's just preference we'll ask them to stay because it puts more work on the teachers uh to toggle back and forth and then the last thing is some individuals are actually already ha are out of town for work for other reasons and so they would not they're not able to get back in town this week so those individuals will not miss their opportunity to go back to an av schedule no that's correct mr walter i think for clarity if you could outline the precautions that we're taking for phase two uh yes sir i know if there's any confusion and if they're bored if it pleases the board mr president what i'll do is i'll move on part of my superintendent's report and discuss that now i agree with with uh it's part of item 4.8 do you want it now or anyone then [Music] to begin the details that we're discussing a vast majority are within a communication that was sent to all stakeholders earlier today and so it includes some of the steps that we're taking so if you if there's anyone that likes information that wants it it'll be on our website it's already been posted with a very little variation in the context of covin the in-person learning evokes a strong response and an emotional response either in favor or opposed those that are opposed are simply trying to communicate their their concerns and worry of either contract there's a child contracting the virus or the child transmitting that to a loved one we understand those concerns therefore we have set protocols in place there's an extensive document that's been shared with both the community and the board of our planner operating plan these plans outline steps that we take from the time students get up in the morning they're supposed to be checked by their parents their temperatures and free of symptoms before they attempt to board the bus before they burn the board a touch-free temperature is taken if the child has 104 or greater they can board the bus so ask your parents to make sure you do your part so doesn't cause the hardship once students board the bus and get on campus listen about 100.4 100.48 before i think they'd be in the hospital [Music] 124 on the uh and then once students are being dropped off or walk they're checked as they enter the campus as well so at the elementary it's handled one way in the junior high high school another but all students are checked at lunchtime students are checking in so we have two temperature checks during the day teachers and administrators are on the lookout for obvious signs now we're not looking to have every anybody go home that sneezes or confidence or as a running nose that's not what we're talking about obviously and if they're grouped in twos they have to be removed for at least 72 hours to be symptom-free without the medication before returning now this is a partnership with parents and families as well we're counting on them to play by those established rules in order to keep people safe once the kids are in school there's protocols in place our facilities are getting cleaned daily and that means [Music] there's a substance that's called it's a fine antiseptic that's sprayed over all of the items in the entire classroom it will kill the virus on contact all the classrooms the seats the buses the playgrounds all of the area facilities and classrooms will be disinfected daily the air conditioners replace air a complete replacement is achieved in a classroom every hour every 15 minutes new air is introduced every hour of the year is exchanged completely we are going to allow as weather permits windows and doors to be propped open to enhance the airfield and so that we're taking every step we can to try to maintain a secure area that doesn't mean the front doors are propped over to the school and everybody can come in and come out does that work or say classroom doors and or classroom windows or both if they're accessible those are the steps that we're going to take if a child has obvious symptoms or complaints of the concept that we sent to either the health tech or the area in which those having symptoms or demonstrated symptoms will be quarantined and an area to the parent picks them up if the temperature is checked and it's 100 100.4 or greater if they've been out running around the playground we'll give it a few minutes invariably it comes down if it doesn't or call the parent the parent needs to come and pick them up as soon as possible we're also asking parents give your contact information and emergency contact information to our front desk when your child's not waiting for half an hour an hour or three hours but we have plans to quarantine children and to make sure they go home safely are there any procedures in terms of the steps taken at the school level that any of the board members would like more detail about mr walter do you have an answer well uh as i understand we're on maybe so half the students are here each day so the number students in class would be half where it normally is and they'll be spacing them but they weren't masks yes sir and in fact the number will probably be more like uh 40 because we think about 10 to 15 of our student population will remain online only the entire year maybe as high as 20.

um and then the crf funding which is the most and that one was about between two to three million dollars the crf funding is is probably it's a blessing but it also is a challenge and that it's the largest pot of money it's about 26 million dollars and we were given from march till december to pay to utilize it it has to be fully expended as always we are full of amazing ideas for our children and so we are implementing as quickly as we can so that we can do as many things for our kids as possible with this money and then the last set of money is is called general fund money you'll hear called prop 98 has a couple different titles that money we believe when the governor signs his budget right now it's a december 2020 end but we believe that one will be extended out until 2021 and we're hoping for that um there are four generally four categories that are able to be used for the learning loss mitigation funds and we went over those a month or so ago and generally they have to deal with distance learning getting prepared to be back at school mental health services to support you know the mental health that we talked about our kids and our staff as well as items like that repurposing employees to be able to clean schools to be able to get textbooks distributed all of those things and so those are the funding sources they are restricted four of the three of the five of them are federally funded which means they will come with a federal audit um which is always at that little higher threshold than state money um not that we're always careful with all of our money to ensure we meet the needs of them um so those are our funding sources so um joe did a great job we met with him and myself and karen orr and we assign values to everything so we know how we're spending that money we just want to add one other thing and i think it's a great question and it's important that all of our stakeholders know that the most of this money has to be spent before december 30th so many of the things that manuel's team came up with in terms of social workers counselors a lot of that is only for the first semester so we need to make that very clear with our stakeholders and i think we've internally we have done but this is the time to again to make sure that people know that it is restricted and a great thing i know that the behind the scenes is our hr department and being able to hire um hundreds of people very quickly so that we could get this implemented as soon as possible and get the full maximum benefit out of the time through december of 2020.

there were some uh stipulations uh in in terms of if a student had a student support assistant uh or some kind of adult uh per their iep um that that adult could not count as the two supervising adults but that it would count towards the 14 so depending on how many students and how many adults you cannot cross the threshold of 14.

so there will be at most 40 to 45 of the total class so if we have a big class of 32 probably looking at more like 16 or 14 kids we can definitely physical distance and that i was going to mention playgrounds parents wanted to know where they have access they do fortunately the way we have our playground set up it's divided with defenses physical dividers you have the primary grade if the kindergarten has their own area first through third four through six only one class at a time is able to use the facility playground facilities what about lunchtime same thing as far as the playground is one class at a time there's not everybody just runs out there the kids are gonna it's actually a good question lunchtime uh a number of the students will be at the grade level we'll eat in the cafeteria or in the gym while both areas set up at the elementary school to accommodate that the older grades will also be eating from classrooms this gail the grade levels display is it four through six is there primary grades in the gym or does it depend for the lunchtime breakfast okay based on when they arrive hi um basically when they come in we're gonna probably kindergarten is gonna come in after the one through three group of the four six group because they're so little and as they come in off the buses they'll just be coming in and sitting down six feet in the line and then also we have all the benches marked six feet apart and when we overflow we'll go into the gym and then as they vacate the uh people that work for the food services will come behind them and clean those tables so they're sanitized thank you we have little stickers in the kitchen on the seats where the children stay in their lab as far as dave and i are punched and that's where we're using the gym and also the cafeteria and then some of the older kids in their classrooms and at the element excuse me junior high and high school we're using principally the catholic here because it's large enough with the overflow area to achieve that both okay thank you good point thank you gentlemen can we get a little overview of like what a typical day for an elementary school kid will look like versus a junior high versus a high school so then parents can be adequately informed on how to approach their students like um if the most of the assignments should be completed before they get home or that absolutely well started the high school worker went down mr webb give us an overview of a day in life as an ab student at blue ridge high school alrighty so keep in mind this is all new so we're going to monitor and adjust as we go that's the model across all campuses monitoring the chest so a b schedule a student those are the kids last names a through k they will be on campus monday wednesday we will follow our normal bell schedule which was in place last year to pre-covet so our day starts at 8 1 5 those kids will report to their first block class it'll be a 90-minute class there's a sophomore class they do have some skins in there but they have the reports that that class they'll follow that schedule all throughout the day and go to each one of their four blocks or skinny's hour pause in their schedule the b student on an a day our expectation from the teachers in the classroom is that those students would be connecting with the class as if they were sitting in the class so from home the teachers would be sharing their zoom lesson that is live in the classroom the students will be able to pick up that zoom feed and be able to participate with what's going on in the classroom and that may be different by teaching some teachers all will have something that's ready for you know the two live days and then there will be asynchronous work that'll be off when they're off campus they'll be working through canvas and the assignments that they can pull up from campus so that's the either they'll work in connection with the teacher what's live or the teacher may have something planned where they don't need that direct teacher instruction so it is by teacher and again they're going to monitor and just see what works best for the kids so on a monday wednesday those eight kids are in person b kids will be going to their classes at home tapping into those zoom leagues that they've been normally tapping into right now the only difference is they're going to be following our normal bell schedule so those links will also be recorded correct so if you have a child that's involved with sports for example they'll still be able to see the lecture that they might be missing because of travel that is correct so that's the beauty of the online world right now is that the teachers are recording their zoom live sessions so they'll be able to pull up that if they even if they were sick or any emergency comes up they'll be able to pull up that link and participate in the lesson that was presented by the teacher typically for the full 90 minutes it will be a similar we're lecturing for this time and then classroom type of activities so in actuality what will happen is it's not a full hour 90 minutes of lecture it's segmented into different pieces so then they'll be doing in-class assignments based on their lecture and maybe a homework-based assignment based on the lecture so that teachers can interact with kids individually plus have like those other components and that's the beauty of the using the online tools is that they can engage with students that are in class with students that are at home they can create groups where they can work together digitally through those different things a child in a math class may be able to maybe call in or write an email to a teacher during maybe a 30 minute period of time and get a live assistance even though with their home potentially yes that that the technology it says to be able to do that great mr paul adam um just to clarify learned for the students that are staying full online are they going to be going online in class with all the rest of the students yes those are the now those are going to be the links that the teachers are posting so the student at home that are choosing to stay digitally online through distance learning full time they will access the links through the same blog of time that the teachers are presenting in class and the exception is if their schedule doesn't permit they can pull up the recorded session but if they want the live session with the teacher have the opportunity to ask a question in the chat box in the zoom they would need to sign in at the same time that the teacher is presenting the class block 1 8 25 to 9 15.

thank you so much and just uh in general thank you to everyone um manuel you are the guru of el cap and i think that you know it's uh everyone should really kind of look at our model um you bringing in all of the stakeholders together how you fit 150 people and get them separated to have those meaningful discussions get them all back together and you know they mostly agree on on all of the uh all of the uh the plan but it's just an amazing amazing feat for to watch and then we are flying the rocket as we're uh as we're as we're building it and so this is not while you are the guru this is still all new with all of the different uh caveats and so uh it's just an amazing feat to to uh to watch happen and so smart of you to start thinking about utilizing uh you know the the the task force you know that you that you convene um and and getting all of their the input then you know uh ahead of time is because you're the man thank you so much and thank you to uh the whole team um we just are so blessed in this district uh mr jabbar thank you mr president um i'll pick up where jennifer left off and asked a couple of quick questions jennifer in terms of you mentioned three of the five were federal funded and two estate i just want to get i know you mentioned it last time out of the three all three of them have the deadline of december 30th not not all three of the federal so yeah and the for the state you have sb 117 with no deadline right and you have the general fund right now in december 2020 but it is looking at the governor signs in it going into 2021.

the update uh further uh went on to uh say that specialized services may include but not limited limited to uh things like occupational therapy speech and language services behavior services educational support services or assessments again those are some examples that they provided but did stipulate that it includes those things but are not limited to those things furthermore they said that in order to do this we have to make sure that the number of students on campus at any one time for these specialized services could not exceed 10 percent of the total student body population and that we could that that we have to be able to fully implement the reopening protocols and also the protocols for coven 19 exposure management so a we cannot exceed the 10 b we have to be ready to implement the reopening schools protocols and see that we have to be ready to implement the protocols for copin 19 exposure management uh just as a footnote here the 10 total student body that is per site so that's not a district 10 that is a site 10 percent based on your student population and because we just heard an update from dr dana mitchell regarding think together uh this 10 percent is for these specialized services so there can be uh instances where there are more than 10 students on the campus uh because for instance there's a theme together program uh going on um they uh stipulated that if a district wanted to move forward with this uh that we had to fill out to the lasagna to the los angeles department of public health a notification form to let them know about this because of this new update that we received on september 3rd i wanted to kind of give you an update on our kobit 19 compliance team uh originally when we created this team uh we had decided that we were going to meet every other friday um but we have now ramped that up and we are meeting weekly now um number one number two we're also changing the process of our work uh the most important piece or the most important change is that we are sending updates to the team prior to our meetings so that they have an opportunity to to look at the updates and to begin formulating uh questions uh or feedback uh internally a staff is also meeting multiple times a week to address uh the los angeles department of public health protocols uh and although right now we cannot provide a date of when uh we might in azusa be able to uh and be ready to to implement this option um i do want you to know that i want you to know that we are working as quickly as we can inco in collaboration with our staff and with our parents and hope to provide uh an update uh uh to you soon thank you okay um are there any questions or discussion does anybody have any questions i'll just i'll just add that uh grateful i've heard as i've heard from a handful of parents especially some of the some of the parents who reached out on the on the front end of the semester and were describing some of the challenges that they were having um have just just heard like a um pretty consistently that that things are going so much more smoothly um like and there there of course are still challenges with some of our our parents who have students with special needs and so you know that's why we're having this conversation and the information that you shared um as as well as some of our our students who are much younger i'm still hearing that there of course are some challenges there but um still even with even with you know describing some of those inherent challenges um i i hear nothing but but gratitude for for how well things are going so that's just a testament to uh your leadership um superintendent ortega um dr mitchell your your the work that you're doing just across the board and that goes down to principals and uh teachers class and support staff you know all the way down so just want to say thank you um the hard work this is hard but the hard work is paying off and so just grateful for for everyone i think yolanda was trying to say something but froze oh i'm sorry i didn't see her okay okay thank you uh no i i want to chime on what my colleague said and i have heard great things and i want to thank dr dana mitchell because i know that i have bugged her enough about different things and she's on it like right away and even um superintendent ortega you know i'm like whoa already well that's too quick for me right but you know what they're a great team the the staff is working very well with administration and i think that it's a great team and i really appreciate all you because i know it's a lot of hard work including the classified employees that are um you know i'm seeing the lawns being mode still and i'm seeing this children getting fed um rain or shine doesn't matter how hot it is and yes i want to thank everyone for for continuing working together and and for all their hard work and dedication to ausd anybody else have anything okay one uh sorry one other thing as we're looking at covet 19 for this is this is more for us as a as a board i know that we are going to begin having some of the conversations uh you know about about returning and and what having some in how you know on-site instruction you know could and would look like for certain uh subgroups and as we're having that conversation i think it's important that that we also as a board uh be begin to have some conversation on what it looks like for us ourselves um you know what steps need to be taking for us ourselves to hold meetings in person um and and i suggest that we just kind of start that conversation only because if we are going to get to a point where we're going to be asking some of our other folks to be coming on campus then i think it's that we also need to be um leading in that way as well and and taking some of those steps so um it would be good to have some of some beginning conversations on what what steps need to happen at the board room and for us as a board to begin to have uh on-site board meetings i fully agree with you adrian our board member greer does anybody else have anything okay so we'll move on to item 9.2 introduction of student board member mr thank you board president bibles vogel um i have invited uh ken stout principal of sierra high school uh to give us the honor and give us a a formal introduction on alex arkenberg good evening can you all hear me yes okay good thank you good evening board members cabinet and superintendent thank you thank you for the opportunity to formally introduce to you the uh student board member from sierra high school alex arkenberg as he mentioned earlier he is a student in our video production class but beyond that in the last year that he's been with us we've seen tremendous growth he is in our ap studio art class and also our ap government class so he's taking two ap courses and he's working really hard and we're really proud of him for that when i got the email from mr ortega for our school board student uh representative alex was the first student came to my mind but you know still being kind of new over there i thought let me check with ms wyand our counselor and she said how about alex arkenberg and i said that's what i was thinking then we went to uh gary lambright who is his ap government teacher and uh mr lambright said have you thought about alex and so with three of us we thought you know that speaks a lot about his character uh we've seen growth in this young man and we're really proud of him and the work he's doing we think he's going to be a great representation and a member of your team for the next few months so uh thank you for the opportunity to introduce him and so that's alex arkenberg the only thing i might add just logistically is that alex again as our official student board member and he'll be with us uh through december thank you like to say anything um student board member arkenberg i just like to say thank you for giving me this opportunity i'm looking forward to it it seems like a really fun experience thank you okay i'll also sorry i gotta i gotta add because i've known alex uh for a few years and have have been in a number of group conversations with alex and um alex i got to say you you have definitely asked some of the most challenging and thought-provoking questions um of any maybe one some of the students i've ever worked with and so uh colleagues i guess uh i wouldn't be surprised if alex threw in a a curveball threw a curveball at us every once in a while because that's just kind of how he ticks and operates and and just excited to see you here so congratulations alex that's good i like that idea i like them you know that's the whole idea hey anybody else welcome alex to the meetings and i hope that you're able to learn and take away um as much as you can and learn from uh from all of us from the great things and our mistakes and that we're able to empower you for your future endeavors thanks welcome thank you i look forward to it okay now we'll move on to item 9.3 the 2019-2020 unaudited actuals financial report and 2020 2021 budget updates thank you for president uh fellow board members and superintendent and my fellow cabinet members miss kathy are you able to display the presentation as that is getting loaded i would like to take this opportunity and thanks my business team especially our director of physical services miss magna for as the report that's presented to you is a correlation of hard work of an entire department and division um and this work could not be done without the team so i want to thank them for those tireless work and responding to my emails and answering all my questions being the newbie here all right next slide please so the purpose of the unaudited actuals are basically to outline exactly how from estimated actuals in june how we actually ended 1920 um fiscal year this is a requirement for all school districts in the state of california to complete this report and have a board approved on before september 15th and submitted to los angeles county office of education um to me this is our grade to say okay hey we set this at estimated actual this is how we finished this is letting you guys see how we came up with our projections but to solidify our work that we feel we have done great on our auditors will be in front of you but on it before december 15th to give you either a thumbs up or thumbs down to say hey they're on it or hey these are some things or recommendations that we have to look forward to next slide this is just a pictorial vision of how the budget process works for all school districts right now you see this is september so we're at unknotted actuals um then we'll have first interim in december as well as the auditors will be in front of you as well on our before december 15th um validating our unknown actual numbers next slide please so as i stated um what i'm going to my goal tonight is to only talk about estimated actuals to unaudited actuals and give you a comparison to say hey this is what we presented to you before with adopt a budget and this is where we're ending at now so as you can see we had a change in revenue a drop of 2.2 million dollars and before we all gas to say where did the money go um let me elaborate so we had a change in lcf um lcf funding and that was due to a prior year adjustment our federal revenue though we have a drop in of seven hundred thousand dollars that's not a lost in revenue but for most federal programs if you do not spend the money the money has to be deferred to next year so it's not that we didn't receive it but you only could account for revenue you actually spent so now that money is now part of 2021. for our state revenue um we had a change in state revenue same thing it was just money that we received that did not get spent our local revenue the reason why we have a change in local revenue we projected um for redevelopment money that we were going to receive 1.3 million dollars um but our adjustment that we actually received was a million but that money has now been transferred to fund 40.

okay if then the students that are full online are part of an a group or b group they're also assigned to those groups or not no they're not they would just have the ability to pull up those links every monday through friday it'll be the same thing for them okay but it's still the same class same teacher so forth that is great thank you any other questions from them on the high school level okay courtney's turn i'm glad lauren went first because i we are doing a lot of the same things with the high school so everything he was just saying when they be junior high is going to be doing the same thing we are going to have uh we are going to have standard disposal dismissals from each of our classrooms because we do have that smaller campus with just those two main corridors so we'll have seventh grade dismissed at the first hour uh and then let them get to their second hour class and then we'll have eight way dismissed um and then also allow for fewer students in the restrooms since we'll only be able to allow three to four students in the restroom at a time i think it's three number of stalls is what we can allow in the restroom of time uh lunches eighth grade is going to be going to lunch versus like we've normally done we'll have half the population uh if that so we do have plenty of room in the gym and then sentiment goes outside uh for those 20 minutes and then we switch so suddenly we'll go in at the end of lunch and 8th grade goes out we do have them instead of going by each other we have them going in opposite directions so that they won't be they won't be passing each other on the way just to try to keep a little more distance between students um in the morning we do have everybody's going to be coming through those front doors but we'll be having them in we do have somebody that's going to be stationed at the front door to keep those kids distanced um parent pickup early drop off rather we'll have three people stationed on the front to take temperatures and students before they come inside and then they'll get their breakfast when they first come in and i have the breakfast cart set up they'll take it to the classroom feed the breakfast in the classroom and then deposit their numbers that will be outside the classroom doors uh everything else we do all the staggered dismissal at the end as well we need the congestion going through the doors of the front to the side but as far as the schedule goes it's going to be the same as what the high school is doing those a students are going to be in class monday wednesday uh tuesday and thursday will be out through l through z students and the online students the full online students are going to be following that same bell schedule any questions okay thank you okay now i'm going to take the acute angle k through six we're a little bit different than the high school my teachers are just switched over to lincoln learning last week for kindergarten is already using it but first through fifth sixth is going to maintain the asu prep so sixth grade those are the only classes that are going to be moving there are 80 minute blocks and we have social studies science english and math so every 80 minutes they will be switching and rotationally going to each teacher and doing their work at this point in time all my sixth grade teachers will be teaching online and two face-to-face kids a and b i have thirty three sixth graders that are gonna be online we have a significant amount of kids that want to stay online so we're going to see how the numbers break out tomorrow thursday and next week by next friday we'll make a decision if we're going to bring another teacher in to teach online to the kids yeah because we want to see how our numbers are working today as i was leaving at 4 30 i have parents that are changing their mind now i decided i don't want them online i want to bring them in so i need to give it a couple days to see where that rests kindergarten classes we are running we have about 93 kids so when they split out they'll have between 8 and 12 students and they will be teaching online the first half hour of every day they'll be teaching to their face-to-face students and also to the students online and they've already told the parents this and the students this they've been working on that all week so i think the parents are real comfortable with what's going to happen they're they're doing an awesome job and they've been on linkedin learning since we started so they have a little bit of an edge in my other one through fifth grade teachers one through fifth grade um the numbers doing the alphabet some of the classes are lopsided i don't want to roll them out of the like an a student with a last name starting with a to the tuesday thursday until we know how things balance out those teachers are going to be teaching online for now through next friday and again we have to make the determination how many students are online how we're reaching them and what's going to be the best way to present our curriculum we are also going to be including monday through thursday all of our sped students they're going four days all of our english language learners are going four days and our foster students so that ad we did that today we added all of them to our class list so that's changed our numbers a little but we're giving them full services so the teachers are ready to go they have their lists and talk to all their parents and we'll see how tomorrow goes it's going to happen and i know we're probably going to have a line of cars out to the 260.

you then have the three step posters on my wall i just took them down the other day you have three um other funding sources that are federal you have esser which is september 30th that was the first thought then you have gear which is um 2022 also and you have crf which is 20 december 30th 2020.

so we still have that money but it's now just been transferred from general fund to form fund 40. so that accounts for the 2.2 million change in revenue next slide here is our expenditures again comparing estimated actuals to unaudited actuals we had a savings and expenditures of 2.8 million dollars so that's like hey yeah we did our job but this is actually expected so we expected to realize some savings due to closing physically back in march so we had a change in expenditures for staffing both classified and certificated this is tied to hourly assignments overtime tosa vacant positions that we may have not filled that realizes savings for books and supplies and this does not mean that we did not purchase a curriculum adoption this just means that we have budget expenditures in place that we could not realize because of the closure um and that equates to the 2.8 million dollars next slide and i apologize thank you so here this is just to show you a change in any fund balance so we had a drop in revenue due to the referrals and we also had a savings and expenditures so with that savings that has a net effect of three hundred thousand dollars approximately which now becomes a increase to our beginning fund balance for 2021.

but we're fine we have everybody set up to um have a duty and meet buses we have about 25 thermometers that are going to be in use and i'm going to get some more from dan so we have more for the teachers and we have a ryan heights going to be on the white river bus monitoring who's getting on the white river bus brian montgomery will be on the mcnairy bus we want to make sure that if the parents are confused we can let them know which days monday or wednesday or tuesday or thursday their students need to be on the bus so we're doing that tomorrow also we have to have a waiver sign for the students where we printed out a list of who's signed waivers so the gentlemen on the buses will have waivers in their hands for parents to sign that they haven't done so and also out where the parents are dropping we'll also have waivers and lists so i think they're all ready to go they were ready to go and i left them tonight at five o'clock here at 4 30.

uh just a curious question have have we or in your circles as uh cbo has there any talk about maybe uh lobbying uh congressional partners uh or congressional offices to see if we could get a waiver and extend the timeline on that particular uh december 30th deadline i think we as studios we would be eternally grateful for whoever could get that lobby um basically i mean my question is has there been efforts to do it or yes there have yes there has been efforts to do it uh csba i mean every major california uh advocacy group has attempted to lobby so and it's it's pretty much uh not not going to happen is that what we've been told the state did allow for it in their budget so there was actually a moment we thought it had happened state of california said they were willing to extend it if the federal government said they would but they're not budging at this point and again like mike said everybody's advocating for it okay i'm curious to know only because we know we have a county effort actually going through uh i believe congressman holly reuters office to get a waiver from the treasurer department so that they could spend some of the funds for uh beyond the deadline so uh it i mean obviously it's something to watch um having said that let me go into my other questions uh this will go to manual manual uh you had mentioned about home visits do we have any data uh since we started uh how many how many home visits we've done so we we just started um we trained all of our staff last week and so this was really the first week of home visits we are keeping track we have one common uh google doc where all of our schools are listed and then each school has their own tab and each school is listing all of their home visits and keeping all the data as to who they're visiting when they're visiting who they spoke to what was the result of it so we are keeping all of that data um starting uh this week when we started the home visits and then on our el students monitoring how is that going in a hat how are we doing it's great and actually i will turn it over to uh dr brian because she has been working with all of our schools all of our teachers has done an amazing job of again you know when we called for the teachers to step up they all did we also trained them uh and then have been have been um uh monitoring that so dr brian you wanna quickly share the work that that you've done in your your division or your area uh thank you for that question uh we're so excited we did three trainings to make sure that our teachers were going to be our success monitors and yes they did come up with that term success monitoring instead of progress monitoring uh we did three trainings for them and made sure we trained our el administrators we also trained our el coordinators as a part of our el admin el corridor coordinator and department chair meeting and we went through and did the math i was really proud of mr colon all those years as a principal paid off he was able to almost do the math in his head as to how much it would cost to actually pay our teachers two hours a week to be able to monitor our students and these monitoring it's check in check and connect so we are checking attendance we are checking grades uh we work with uh jason jones eric's department claudia mercado and making sure that these teachers have subscriptions so they actually get weekly subscriptions to these students so uh they have about maybe 20 students each and we're finding uh from the sites they want to do even more so they advocated i went back and dr freed and mr colon we've actually upped the number of hours to four because some of them want to run groups i mean it's really amazing work that's going on so we know how hard our teachers are working and to know that they're willing to put even more time to work with our emergent bilingual students it's just uh i mean it's really touching to me that they're willing to do all of this work so so far so amazing i'm super impressed with all of their efforts thank you and that's great to hear uh and but all in terms of tutoring for students i want to kind of i know we've had this conversation but i want to again put it out there in terms of touring for our students how is that working and what's the progress thank you um so we're again excited but as you can imagine these are all college students they're all college age students they're full-time students um and so they're in the process of getting hired uh we are i believe it was about 130 mr carmona that we have as of now that are being processed so that's taking a little bit longer than we anticipated um we we we do have a full training that we created just for them it's modeled after the avid uh tutor training that mrs fujimoto and mrs hilbonales are going to do we're also going to train them in mindfulness to have them also implement as part of a strategy with their tutoring um so we uh hope to begin i believe next week mr carmona that we're beginning but we like i said as you can imagine we're hiring um over 130 tutors all at the same time and so that that's taking a while to get everybody processed mr carmona is the next week that they're doing the training yeah so we uh we actually have about 20 tutors who are current employees um and so they'll be doing the first round of training um and assigned out to the sites uh and then as the the remaining uh people are processed we will bring them in uh you know i i do want to acknowledge right that a classified hr if you look at the list of services we're providing to our students um we are talking about the hiring of hundreds of people and so uh their department has really been going non-stop uh to bring uh those services online as quickly as possible uh and so we will begin uh with uh tutoring next week will be the first round of tutors will have been trained and will continue to train them in batches as they are approved through through the process you know and that's really to ensure uh that we are providing a quality service to our students um and that you know we uh the method of delivering the tutoring is done in a way that we feel um is instructionally sound uh but also safe for our students right where there there's no corners being cut to just hurry up and get people in right so i think that's an important reminder for all of us that even though we may not physically be in classrooms or at schools together that same level of safety and precaution is still being applied to our virtual environment so so that's where we are um and again as mr colon said it it is taking longer than i think we would all have hoped uh but we will begin rolling those services um out uh at the beginning of next week and we do have a structure for that delivery uh each school site has a has a teacher that oversees the tutors and oversees the implementation of supports uh all the tutors are being monitored by a certificated teacher while they're doing their tutoring as well so it's a whole system that we've created to to roll this out thank you mario you knew the question that i was going to ask but uh the yeah the other question that i had was how does that play into our funding because if if how long are we having them are we having them till first semester and that's it right yes so they they know that they've been hired for the first semester yes so right now that's that's the we anticipated through uh the end of the first semester okay and then uh i'm gonna go into i uh social social workers i know we are hiring social workers and uh how is that in terms of planning stages in terms of hiring stages where are we at it's amazing so dr crews i know you've been doing a lot of work uh both with our current social workers and then uh the new social workers dr cruz hi good evening everyone yes so we we are we're expecting them to start next week they're already gone through the process again kudos to hr they've been doing an amazing job and making sure that they're following up and following through i don't know how they do it but we're hoping that they're starting next week and we have a plan to roll them out to support the sites and how many well we started so here's what's happening in the community we started off with with 12 and what's happening now we have five because they're quickly finding full-time jobs everywhere um so right now we have five full-time that are going to start they're going to start next week um so for us that's besides the the current ones that we have correct so the current ones that we have where we're going to have 17 social workers supporting 17 social workers on our current aohs d team and then we have the five additional social workers that are coming on board and then we have the ability to hire seven more than right total of 12 yes okay yes and i i i got it i got to tell you i'm amazed that hr is doing so much of good work behind the scenes getting these folks so brad if you're listening you and your team kudos um the the well while you uh dr cruz i just wanted to ask about the mental health uh how how are we doing in terms of with school started do we have any updates progress any data in terms of how we've looked into some of our students needs well we have what's working against us i think that if i can be very practical and i think this is true anywhere is is you know the the virtual fatigue or that our kids are experiencing and that's true of all of us right everybody experience some of that so what we are seeing the challenge that we're facing right now is is maintaining engagement with our kids so i've been having conversations with the social workers on how to how to strategize and engage students we are seeing an increase in students who are developing that that that crisis where we reach the level of crisis where they can't deal with it anymore so we are having to respond more um to crisis and i will be able to give you um some data next week at our next team meeting you know i've been i've been talking to each other social workers too to gather that information for us to give you guys an update in terms of what we're seeing but but as we expected as we expected we are seeing more kids that are dealing with with you know that fatigue and it's manifest in itself and more anxiety more depression and more crisis so we we are responding accordingly all of our community providers are stepping up and and helping us as well so everybody has transitioned and they are responding so so the focus for our team is is you know we're doing the best that we can in responding to the mental health needs we can't do anything about what's coming to us there's a lot of things that are coming to us but we're doing i think a good job in responding okay i hope that we come up with a strategy because i think that's what i'm hearing all across some of our districts is that you know we're having that challenge with uh keeping them engaged so hopefully you guys are the experts at the at this so hopefully come up with a strategy to make sure that well mr mr mr jabar i think it's a great question and i think in terms of the uh what's ahead for the district it this is you know we're doing everything we can i hope the board understands that and the public understands we're trying to think very much out of the box trying to deal with every single uh gap in our system but people know that that may not be enough right we're gonna run out of uh this uh mitigation money in the end of december and uh there is no end game so the board and the public needs to understand uh that we need to have grace grace with ourselves with our staff with our administrators our teachers our families as we go forward because it is a very big unknown and money is not going to solve even if we had the money it's not going to solve everything because we're talking about ongoing mental health issues for all of us so um there's a lot of pressure on us to try to solve a lot of these problems and i want our staff to know that uh we are very grateful to all the work that we've done and i i would like the the board to also and all of us to acknowledge that it may not be enough absolutely it's not going to be enough and i think this is where our community partnerships come into play and hopefully we can leverage them to kind of expand our reach to help help our community at the end of the day i think the community knows that we are doing what we need to do to help our community but you know i acknowledge it we we we have challenges ahead and we got to be truthful with ourselves and also communicate that to the community uh having said that i want to go to eric with internet access how are we doing and i know that i i also sent you some information or sent jiren some information regarding the county uh internet uh program that they were planning on putting together uh eric do you have an update sure so um thank you for the uh the inquiry mr jabar we uh we've ordered uh 6 000 hot spots going back to march and and then starting in the 18-19 school year have almost 2 000 1 million project devices we have gone through probably well over a hundred opportunities to pick up uh technology both hot spots and uh computers and so with with the wireless piece we're at the place where hot spots are are being picked up if they're still needed at the school sites on an appointment basis and so that's if there's a troubleshooting issues if they're any type of issue if we need to swap out a device that's happening at the site now so that that families are closer to um where the technology is we did have a big push at the district office for a couple of weeks and uh pushed out well over well over a thousand hotspots during those opportunities so now we're looking at additional layers so we have the hotspots out we've also engaged some vendors about a private lte so that uh that's the wireless broadband technology that's used both by verizon um by att and by t-mobile as well as there's private companies now um because some spectrum has been opened up and so we with four four vendors we have uh we have a quote from one um uh brian ami and i were talking with another one yesterday and we're very close to getting another quote um so we're looking at potentially a private lte work it's very expensive from what we've seen so far and um but we want to we want to explore that option um we're looking at um placing lte on vehicles so we've we've looked at a couple of uh um different options there i'm including the the one you shared with us about the trailers um so we're looking at that one uh we're looking at uh the company that santa ana unified's using so they they um are renting out vans and um and parking vans and uh areas deeply where they're they're getting uh feedback that this is a needs-based uh area and it's it's a second layer on top of the for them it's they're also an uh one million project uh customer and they use verizon instead of t-mobile so this is a secondary layer where the hotspots aren't necessarily giving the users a full experience so there's many different things that can can weaken a signal from building materials to obstructions like trees and to signal interference um so and then the third one we're looking at and a shout out to matt thomas and scott sangren today we did a virtual walk with a company to put wi-fi on some of our vehicles so we're getting quotes where we would put wi-fi equipment on our buses and maybe some of our vans and it would be an initial outlay to put the equipment out there and then we'd have ongoing cost of the management software as well as paying for the the white the wi-fi signal and um on that note i mean since you're getting quotes i would also want you to go ahead and tap into our county contact that i gave because they did during a supervisor's meeting i did ask them the question since they are they are a public entity and they already have a contract that if we as a school district could come in and do a piggyback and tap into their contract and they didn't say that they could do it so maybe what you could do is while you're getting the uh quotes for the rest of them to install these wi-fi into our vehicles uh maybe take a look at what the county is offering to so that we can see if we can get a better pricing on that uh and then i would also encourage you to get in touch with dooku lee uh at the public utilities for anaheim i know dr moreno and i were on a meeting with him talking about the internet access and he had done some research as well his team has done some research so maybe you could uh collaborate with him to figure out that's one of the things also we've we've talked with fred uh bavaro public utility so uh we've had conversations with them about uh what their plans are um with uh if there are any plans to do a municipal wi-fi which it doesn't sound like they are and then also i from my understanding tonight at the city council meeting they're considering a um a rebate for income qualified residents in anaheim yes yeah that came out of uh that came out of that meeting uh and i i believe they're going to do that and they don't have an idea of uh doing support wide internet access but they were looking at all these options so that's why i think it might be better if you're already in touch that's great there's there's some other options we're looking at such as spectrum has a a program where we could install internet directly into families homes it's it's a lot more expensive than than the other options but it may be a strategic area where based on need we can strategically utilize that program too and then and then the the faces led by carlos and arizelli they put a great resource site out that's on all our websites and we have some low-cost internet alternatives also for families that are that are posted on the websites all right well thank you eric and finally i just want to say thank you to all of you guys i know that you know a lot of people don't know the time and effort that uh in the actually the time that you guys put into uh all the work that you do to make sure that our students and our families are taken care of so my my thank you goes to all staff including our teachers our classified staff our counselors if i missed anybody don't be mad at me but every single person who's out there doing some great work uh trying to serve our students so thank you guys thank you mr jabbar and eric please don't go away i think that um eric uh we need to uh put you on a a pedestal we couldn't do anything without you and we appreciate you adore you and we are so grateful and we know that you haven't slept i hope you're sleeping better now thank you for all of the updates i'm hearing from teachers saying that you get right back to them and i'm sure everyone else is but eric my goodness you're getting back personally to teachers that email you and just you know just know that they're so grateful you know to to to to get that feedback and right away uh so uh i wish i could i don't know what i what i could do for you to to make up for all the sleepless nights and the the amount of pressure on your shoulders i know it's been immense but just know everybody is so so appreciative and so grateful to you and um you know we bow to you and we we love you so thank you thank you thank you all righty okay moving on uh item 10.4 we're opening opening a public hearing for the learning continuity and attendance plan anyone wishing to speak on this we did not receive any public comment on this item all righty thank you close the public hearing moving on to items of business resolution 11.1 resolution number 2020 slash 20 1-b 0-2 supplemental employee retirement plan serp with kanan and associates uh so we'll move ocean all right and a second from ms smith uh dr root did you want to speak quickly or just very quickly so this is um we're very fortunate we have a large veteran staff folks come to anaheim union and they retire from here and so we with the um with covid we know that we have a number of employees that that may want to take the opportunity to retire now so we've actually expanded the serve to two options one in retirement in december and one in decide retirement in um after may at the end of the year or june um our certificated teachers and counselors is the 65 of one year salary annuity for our classified staff our classified management and our certificated management it's a forty percent um and as you heard um grant schuster or asked the president share before definitely a win-win it's an opportunity we save money when we do the surf we would never enact it if we weren't going to save money but we i can tell you we've already been getting quite a bit of buzz about this so i think the commute the the anaheim union high school district community is going to be very appreciative of our board supporting this so thank you thank you jennifer do you know the numbers that we have to uh achieve to break even so it depends because it all matches together um now if you looked at just certificated staff it would be 24 teacher counselors management it's three okay outside staff it's 26 and classified management is two but again as those numbers ebb and flow within the group they may create an overall savings so we don't look specifically at one group at a time we've tended to look overall because the last two serps our board has been very generous and supportive of giving this opportunity to all of our staff fantastic any questions board okay uh roll call vote mr o'neill all right mr jabbar miss piercy i and miss smith i and i'm happy to vote i on this okay item 11.2 resolution number two zero two zero slash two one dash b dash zero three adjustments to income and expenditures general funds resolution number two zero two zero slash twenty one dash b dash zero four adjustments to income and expenditures various funds and twenty nineteen slash twenty unaudited actual financial statements action item okay jump in for just a second yes i think it's my last opportunity to thank my team and i want to tell you that unaudited actuals during a pandemic is another challenge as well as having to take the federal funds and be able to switch a myriad of things around to maximize our funding but to due to our school dismissal due to the additional covid funding due to some other issues and adjustments we actually had our ending fund balance come in 14 million dollars higher than we had projected at estimated actuals that is very good news for us it's a one-time increase but if you remember three years out we were negative 30 million so that 14 million will put a very good dent into that negative number so i want to thank karen orr leads this task with her team um but you also have jerry chenerian's office involved you have our warehouse doing an audit of the inventories and so it's very much a whole business services endeavor and i just want to say that they did an outstanding job for us thank you jennifer questions from the board okay hearing none calling for the vote mr o'neal hi mr javar hi miss piercy i miss smith hi and i vote i thank you 11.3 resolution number 2020-21-5 recalculation of the 2019-20 appropriations limit and establishing the 2020-21 estimated appropriations limit calculations action item so i moved second live is seconded any questions okay uh moving on for the vote mr o'neal hi mr jabar hi miss piercy aye ms smith aye and i vote i item 11.4 opening the public hearing of sufficiency of textbooks and instructional materials and we did not receive any public comment on this item thank you closing the public hearing moving on 11.5 resolution number twenty slash twenty one dash e dash two textbooks and instructional material compliance for twenty twenty one twenty twenty twenty one action item so moved second second okay moved and seconded calling for the vote mr o'neal hi mr jabbar hi miss piercy aye ms smith aye and i vote i thank you 11.6 resolution number 2020 slash 21-e-03 national hispanic heritage month action right now okay moved and seconded calling for the uh vote on this and we always appreciate this um mr o'neal hi miss um sorry mr jabbar aye ms piercy aye ms smith aye and i vote i'm looking forward to seeing how we're going to celebrate this uh national hispanic heritage month should be very interesting uh 11.7 resolution number 2020 21-e 0-4 attendance awareness month action item don't move second okay moved in seconded uh calling for the roll call vote mr o'neal hi mr jabbar aye ms piercy aye ms smith aye and i vote i moving on eleven point eight resolution number twenty twenty dash slash twenty one dash e dash five red ribbon week action item second okay moved and seconded calling for the vote mr o'neal hi miss piercy i i'm sorry mr jabbar mr jabbar where did he go i don't know where'd he go ms smith i and i vote i okay uh item 11.9 resolution number 2020 slash 21-e that's 0-6 that was high for me sorry thank you international translation day i love this action item a moment okay moved and uh i'll second your second alrighty she conceded we've been seconded and uh we'll call for the vote mr o'neal hi mr jabar hi miss piercy aye ms smith i and i vote i more friend randall trejo can i make a quick comment on that yes please because i want to first of all thank dr brian for bringing this resolution to the table i you know i know we've been thanking a lot of our employees but um i'm specifically going to call out our translators you know under the pen under the normal circumstances they work incredibly hard as it is but given the pandemic and our need as a district to even over communicate to our families they have been working non-stop to translate materials interpret at meetings um you know literally with with less than a day's notice at times and they've just been remarkable so i i want to just publicly give a shout out to them because i know we've been talking about classified in general but um i think they deserve their individual recognition because they've been working super hard so thank you dr brian bringing forward and thank you to all our translators can i can i say something to i just wanted to concur i i believe right now with the pandemic our translators are doing double duty so thank you very much indoor julia i want to thank each one of them thank you dr bryant for bringing this out and thank you for stopping us dr frieden and and actually uh uh pointing this out and recognizing and uh as always i hope that these are going out to those various employees so that they can see uh and and be recognized um i always wanted these posted but we can't really post this anymore so we'll have to make sure that these resolutions get out to the employees so thank you uh 11 10 resolution number twenty slash twenty one dash hr zero two week of the school administrator action item live madam sheriff i might uh say something here um i do want to acknowledge all of our administrators both um first of all in the field uh the the principals and assistant principals and all of the administrative leaders out in the field are have been very visible they're very much on the front lines of this they are there virtually every day and uh tirelessly without complaint and really uh showing leadership right out in the field and to our leaders and our administrative teams at the district office uh in the ed division and the business division and hr uh amazing amazing people i have uh worked tirelessly almost seven days a week from march 13th so really uh this is uh we could not be here without our administrative leadership so thank you can i say ditto because i know our administrators have put in many many hours um you know it's just amazing i mean and some of them it's just like 20-hour days so this whole covid thing has created a lot more work for everyone and you guys have all stepped up to it and our school site principles as well so definitely absolutely i i just want to again concur and mention that you know personally working with our administrators they put a lot of time into it and i i appreciate it because as a board member sometimes i need questions answered and i know you guys take even during the weekends you just pull out of your family time and answer it and give me the information although i i'm expecting the answer to come on monday you guys do it on right away if you have it at the fingertips so i appreciate it thank you all administrators also thank you to all the administrators all the help you you uh provide your your staff uh and the students specifically uh it's we we couldn't do it without you so thank you very much and my gratitude goes to each and every one and i know it has been more than difficult thank you thank you board members and i also want to uh thank my the cabinet too of course they've kind of been working out they've kind of been working overtime as well of course absolutely and you know speaking of you know golly you guys every time you know i know i have a question and as al mentioned you know we're expecting you know you know a day or so and no it's like within the hour and um i i know that you're you treat everyone that way it's not just because you know we're we're board members you get back to everyone and um i think jaren's the fastest though if there's a contest he's like lightning speed but thank you so fast as he speaks that's what it is that's what it is yes so thank you thank you all it's it's been uh it's been incredible and we're so blessed to have all of you wow okay calling for the vote then uh mr o'neal hi mr jabbar hi miss piercy uh oh did we lose miss pierce we lost her oh my goodness um miss smith hi and i vote i i know she votes i as well okay uh 11 11 new board policy 8408.01 parenthesis 5141.5 mental health policy second reading decade okay i did something happened on my computer i just blocked out i had to rejoin so did we vote yey okay good yeah i don't know what happened all of a sudden it just went back to my normal screen weird that's what our kids experience entertainment i know i get a lot of that all right so um on this item we uh it's the second reading so uh are are you is the motion for the second reading and we want to vote on it or did anyone have any additions or um just vote on it all right all right so um so we're voting on the new board policy mr o'neal hi mr jabbar aye ms piercy aye ms smith aye and i vote i 1112 revised board policy 8540 parenthesis 6173 education for homeless children second reading so moved second okay moved in seconded this as well second uh reading voting on it on the item mr o'neal hi mr jabbar all right miss piercy aye ms smith aye and i vote i 1113 newport policy eight five four five parenthesis 617 3.1 education for foster youth second reading second moved and seconded mr o'neal hi mr jabbar aye ms piercy hi and miss smith aye and i vote i 11 14 revise board policy 71105 parenthesis 6146.1 high school graduation requirement second reading action item okay moved in seconded um do you have a question yes don't don't yeah before we go on okay this was something that was mentioned in one of our friday letters as far as last year we kind of ignored this if the kids did not make this and they went ahead and they were allowed to do all graduation exercises but it didn't mention if this affects their diploma now and because here again we have those kids in the junior year were cut short of their ability to get their 10 hours and now in their senior year are going to be affected again by this for i would say first semester okay even if we go back you know uh hybrid they're still going to be a little bit hesitant to get out in the community or and if they're not their parents are going to be so i want some clarification about what we're going to do for this 40-hour requirement for their diploma i think that we need a special you know thing to say for those kids dispensation now not not your sophomores and juniors but for our kids that were juniors and you know are now seniors so our seniors are the ones that you know yeah we did talk about this earlier and i know that uh jaren had mentioned that we the plan was to pretty much hold harmless uh for uh for the seniors right yeah exactly as you may recall last year uh trustee piercy we did a resolution uh with the board suspending certain graduation requirements so we'll ultimately have to do another resolution if that's what we're going to do but we want to give you the heads up that okay obviously our seniors have been unable to commit those hours last spring last second semester and most probably all of this year because of what's been going on so we want to let you know early on that we'll probably be bringing this resolution to suspend that requirement because of what we're dealing with right well that's what i wanted to make sure that we're going to do another resolution for this crop of kids this year because we did it for last year's but they know now these kids are going to be affected just as the same and even more so because half of their junior year has been affected so or maybe more so yeah i just wanted to make sure that we're going to do the same thing so then they won't have to be and hindered at all by that lack of those hours okay thank you miss piercy um i would be interested to know and um i i would think a lot of them have already gotten their hours i think uh um i would be curious to find out like how many have and how many have it that would be interesting but i'll bet you there's a lot who haven't gotten them in other words a lot of them yeah wait until their senior year you know i mean or whatever but i also have a question because this was an issue also on our friday letter was how are these being recorded and what is the documentation of these hours it i'm assuming it's through the counselor but is there a form that they have to fill out i mean i just don't know as a board member how the exact way these hours are recorded are they given a form that they have to turn in each year or what yeah that has to be verified yeah so carlos do you want to address how the counselors are correcting getting that information sure so prior to kova and i know uh eric's team and others there has there has been unfortunately multiple iterations of the process the last one was there that the document uh found on our you know district's websites that the student can print um take to their you know service learning you know lead at whatever event that the adult would sign they would turn that document in to the counseling program and they would the they would then input it so that it would appear in aries to then appear in the transcript so having no chance for physical you know touch we knew that we needed to be more efficient with the process so thrively now has created a platform uh so thrively is one of our platforms that helps our students with strengths assessments and others so we've we've approved that thank you board um they are have already created a platform where everything can be digitized but we haven't rolled that out uh you know we haven't trained the the counselors nor have we shown that to our students so it's everyone's point but there's definitely a challenge and i know our students are asking our counselors are asking you know what are we going to do are we going to hold our seniors to this and i know it's since i have the the opportunity to respond i think we need to communicate to our students now um you know the seniors that we are we are not holding to to that and that was the purpose of the friday letter just to to you know be able to make our counselors aware and our students are aware and of course our families that are concerned are we do we have to do our complete our 40 hours um that that's what we need there's an urgency there we can fix the system once we get back to some level of normalcy but we we we are not there yet right okay thank you thank you good question miss piercy okay calling for the vote mr o'neill hi mr jabbar aye ms piercy aye ms smith hi and i vote i uh 1115 grant award city of anaheim anaheim community foundation action item no move uh second okay moved and seconded uh calling for the vote mr o'neal hi mr jabbar hi miss piercy always agreeing to any money we can get that's grant awards yeah yeah yay miss smith aye and i vote i uh 11 16 agreement swank motion pictures inc and action item so moved second miss piercy did you have a question no i just was saying so you're just leaning into today i'm just leaning again i'm i'm watching getting giddy mr o'neal calling for the vote hi mr jabbar hi miss piercy aye and miss smith aye and i vote i 1117 client service agreement qualtrics llc action item uh calling for the vote mr o'neal hi mr jabar all right miss piercy aye ms smith aye and i vote i 11 18 educational consulting agreement inspired resolutions licensed clinical social worker inc survive high school action item second second moved and seconded um callie for the vote mr o'neal hi mr jabbar aye ms piercy aye ms smith aye and i vote i 1119 service agreement platform athletics llc dba plt 4m action item so moved second okay moved in seconded mr o'neal calling for the vote hi mr jabbar hi miss piercy i and i vote i'm sorry miss smith hi and i vote i thank you 1120 service agreement art of education action item [Music] um calling for the vote mr o'neal hi mr jabbar aye ms piercy aye ms smith hi and i vote i 1121 agreement lucid software inc action item so moved second okay move this seconded calling for the vote mr o'neal sorry about that mr jabbar aye ms piercy aye miss smith hi and i vote i uh oh darn elizabeth left uh 11 21 school sponsored student organizations action item so i moved second moved and seconded uh calling for the quote mr o'neal hi mr jabbar aye ms piercy aye ms smith aye then i vote i 11.23 uh public hearing disclosure of collective bargaining agreement with asta anyone wishing to speak there were no uh public comments for the public hearing thank you close the public hearing okay moving on 11 24 adoption of the 2019-20 collective bargaining agreement action item i'm sorry second okay all right uh mr o'neal hi mr jabbar aye ms piercy aye ms smith aye and i vote i item 11 25 opening a public hearing of disclosure of collective bargaining agreement with csem anyone wishing to speak no uh comments for the public hearing thank you closing public hearing 1126 adoption of the 2019-20 collective bargaining agreement with csea action item so moved second moved in seconded calling for the vote mr o'neal hi mr jabbar aye ms piercy aye ms smith aye and i vote i 1127 open a public hearing disclosure of collective bargaining agreement with mma anyone wishing to speak there are no public comments for the public hearing thank you closing the public hearing mma 1128 adoption of the 2019 20 collective bargaining agreement with mma action item so moved second movement second in calling for the vote mr o'neal hi mr jabbar aye ms piercy aye ms smith aye and i vote i item 1129 opening public hearing disclosure of collective bargaining agreement with apga anyone wishing to speak uh no comments for the public hearing closing public hearing with apga item 1130 adoption of the 2019-20 collective bargaining agreement with apga action item second moved and seconded calling for the vote mr o'neal hi mr jabbar hi miss piercy i and miss smith hi and i vote i 1120 sorry 1131 certificated administrators classified management and classified confidential salary schedule action item moved in secondary calling for the vote mr o'neal hi mr jabbar hi miss piercy well i believe so something different in there threw you off i'm sorry miss myth for the vote hi hi and i vote i as well did you have something to say mr jabbar no okay uh 1132 employment agreement and compensation for superintendent action item second okay move to second and call for the vote mr o'neill hi mr jabbar aye ms piercy aye ms smith aye and i vote i 1133 employment agreements and compensation for assistant superintendents chief academic officer and district council action item so i will secure it i'm calling for the vote mr o'neal hi mr jabbar all right miss piercy hi miss smith hi and i vote i oh item 12 consent calendar anyone wishing to pull an item full 12 and 12 11. okay uh i didn't hear 12.10 12.11.

next slide so this is to give you a depiction of actually our contributions for 1920 so for special education we projected we're going to have to contribute 13.4 million we only have to realize 13.1 million for routine restricted maintenance we projected 3.6 million we only had to contribute 3 million and the one that i'm most proud of is for our nutrition services we projected we're going to have to contribute 1.1 million dollars and we only had to contribute 131 000 and that is a true attestment to our director of nutrition services maria and her team and their hard work and our goal is to continue on that um on that road to have zero contribution to nutrition services that is our goal um the next a large change um is for our capital outlay so this is um prop 39 money you'll actually see this on later in the agenda i think is 10.10 well we received prop 39 um for 39 projects that were approved but the district what we did is we spent other funds like measure k funds or general funds for these projects and so those funds are still sitting there under guidance of our auditors they recommended that we move those funds from the general fund to fund 40 capital outlay so the money is still here but it was just transferred overall next slide so this is just to show you um for district ride all our funds how we came out on our projected for spending this is not revenue this is just a projected spending so for general fund we projected 114 million we spent 111 million adult education 2.7 million they spent 2.1 um child development it shows that they spent more but i want to be clear that it does not mean we had to make a contribution but child development they have a reserve meaning they have extra funds that they can expense throughout the year and do for 1920 they did tap into those reserves next slide now i'd like to give you an update for 2021 and my goal here is to just let you guys highlight everything that has changed since you adopted the budget back in june so from june what we found out now is our cola is zero percent for 2021 another great thing is we're going to be um held harmless of any drop in ada for the next two years so that means the funding that we receive this year the funding levels will be the same for 21.22 there was a change in purse contribution and it's displayed there the next change is our cares money that we received at adoption it was not budgeted for the amount that was going to be received and we are projected to receive 12 million dollars in cares and that's both combined of state and federal in our deferrals we are now projected to have five months of deferrals and what's significant about deferrals is that deferrals are not budget deferrals impact cash so this is just telling us that for the months of from february to june there's a possibility that the cash that the state is supposed to send to us it will be deferred so it could be that the money we're going to get in february we won't receive into may we're still going to get it we just won't get it the month that it was due next slide here is to show you a change in revenue since adopted so as we stated at adopted we did not project out the flat funding we projected out having a deficit in our lcf funding formula so now we're going to realize a change in revenue of 6.7 million dollars um federal revenue 9.2 that's tied to the cares money that we're receiving and state revenue 646 000.

so i think we're gonna be fine it's gonna it's like having a baby i told mike it's gonna happen and we're gonna make it through tomorrow and thursday and we will learn from what happens and we will be fluid and we will correct if we have any things that we need to change so we're ready to rock and roll you're going to do the same starting corrects so we're not combining kindergarten through victoria for blessing 7 35 start time 2 o'clock in time mr walter one clarification um dr heyer stone mentioned the white river buses so we are bussing from white river yes yes last i'd heard we were not going to possibly until the end of the year but that has changed yes the the local conditions there are actually better off than we are here and so that the when we stopped providing transportation we said as soon as conditions near what we're experiencing that's correct that's the case that's the case any other questions or [Music] i'll make that motion uh i have a second second from diana all in favor let me now so as stated 4.2 has passed okay item um 4.3 recommendation to approve easy care's procurement flexibility this has to do with our hot spots doesn't it yes explain that absolutely after up to a hundred thousand dollars we're able to follow procurement and uh and stay with that make a purchasing decision once we exceed a hundred thousand dollars it creates a problem for us we have to go out to bed again part of the arizona cares procurement flexibility allows you to make purchases that exceed that amount if it is for a co-related need obviously hot spots and online end is for us so we're what we need the cabinet is you must receive board approval and superintendent signature so i agree with that i still need the board to improve it and the amount that we exceeded the 100 000 is about eight thousand seven hundred but we need the boards approved any customers regarding them so uh can we have a motion to accept item 4.3 recommendation to improve the easy cares motion from margaret a second from diana all in favor that would be unanimous thank you uh item 4.4 we've discussed that just a little bit at the elementary school this has to do with lincoln learning yes we use in all of our curriculum it's just a good practice for us to seek board approval given this is a k-5 curriculum in effect that's in use we're seeking board approval for lincoln martin platform we're pleased with that as dr irestel mentioned it's worked fabulously at the first grade level we've also used portions of the high school for years and so we need the board's approval to continue k through 5.

okay 10 and 11 anyone wishing to pull anything else or a motion for the balance please motion balance second question is seconded for the balance uh roll call vote mr o'neal aye mr jabbar hi it's piercy hi miss smith hi and i vote i item 12 10 and 12 11 motion second moved and seconded um mr o'neil abstain mr jabbar miss piercy hi miss smith hi and i vote i and we are echoing now moving on to uh superintendent and staff reports anyone wishing to give a report yeah i'm gonna uh say something very quickly i know that we're all very happy for dr root and her uh pending her new board menifee she will be named the new superintendent of menifee elementary school district so i would like to uh i mean until it becomes official i think we'll hold off our celebration uh in our comments until our next board meeting okay thank you we can't take the um the ankle bracelet off until then too [Laughter] congratulations jennifer anyone else wishing to give a report a report for me no all righty okay i'd like to say something yes okay i mean no no wait a minute let's finish mr o'neal i'm sorry we'll go in order we'll go in order i know but any other of the rest of the cabinet have anything oh okay all right mr o'neill thank you you're welcome certainly i i attended uh seven back-to-school nights and i have to say that it's uh the teachers all did very well in in their sights uh as i as i went into the various classrooms some of them uh stopped recognize me um and thank me for being there others you know they just continue to talk and which is fine as they should uh and i got one teacher as soon as i came on he he kicked me out i was a little shocked i guess you want a board member in there so uh beyond that uh had a sister city meeting and we discussed uh the main topic was two topics with one the students coming here and the second was our students going there and so we decided to postpone it the decision uh for i think it's the october meeting uh to see if we can get some input from japan what their thoughts are uh we think we know where we're going but we just wanted to hold off for a little bit longer just to see what what is going to develop out there so that's my report thank you mr o'neal mr jabbar yeah i i just uh want to report that i went to the rop meeting of being unable to uh attend some of our uh uh back to school night meetings because of other conflicting meetings that i've had but i was fortunate enough to do this uh sycamore and anaheim uh welcoming so that was great uh did attend a couple of meetings regarding internet access for ours our district students as well as students in anaheim with county and also with dr moreno and public utilities for anaheim anaheim city of anaheim uh and uh i know i've been getting a lot of appreciation from our community uh in terms of our food distribution set setting up food distribution with our non-profits in our different schools uh that's been a huge huge uh hit with our community because obviously there's a big need there uh and also they appreciate the food distribution from our department so i want to make sure that that thank you goes out to our staff in that department as well and also our folks who are coordinating this nonprofit food distributions in different schools the latino health access program that's been going on at each of our sites on and off i stopped by and they're doing some great work in making sure that they partner with our school and the city to provide the necessary testing for our community so that's huge other than that just being out there going out to different meetings that's about it thank you thank you mr jabbar miss percy okay i had to find my little cursor um along with mr o'neal i attended about six back to school nights um each one was different i mean my first one was very difficult trying to maneuver schoology and i wasn't being let in at first so well i didn't get in let's put it that way i kept trying and the principal worked with me but there was a glitch with the board members not being allowed in because lexington was the first one of the first ones to have their back to school night but after that the schoology i was on i was admitted so i could go in and out so um i learned to use schoology pretty well i could become part of a class and then when i peeked in and listened then i went back out and i you know dismissed my name from the class and so it was fun it really was but then i got a little bit of difficulty on my last one at orangeview i couldn't get in for some reason it wouldn't let me in but a lot of the principals and the assistant principals did a lot of work or counselors setting up uh flip grids um now i know what that means okay flip grids and little uh avatars for their teachers and you could go there and all of our teachers put things together they did videos you know live videos as well and so i tried to go in and out not be you know obtrusive i didn't want to interfere so i went in not on video and for the most part but couple of people saw me and said something and then i had to respond but otherwise you know but it was fun i enjoyed it and i kudos to our teachers and administrators they i think they did a great job and there's a few more to come up and we'll see how they did it because they all they all did it differently um then i also attended a discipline committee meeting and i think it was a little late getting there but i got in some of it and our opening school task force i came into some of those and listened off i didn't say much on those i just was snooping like at the principal's meetings i like to go in and hear what's going on gives me a good idea what's happening and i wanted to say something about the principles when we did the year of the administrator those school site principles that one the day before school started there were i mean how many meetings did they have three different meetings or at least two you know trying to figure out what was going to happen the next day so talk about a lot of work um and then um insurance meeting okay and once again a lot of work into the insurance meeting and i'm sorry but i have to say i couldn't believe that we couldn't give away money i mean easily there had to be some strings to that i still can't get over that but oh well uh we did i'm not sure what we did right now i i'm confused as to what actually happened we'll have another insurance i mean there was so much up in the air we were trying to you know save money but you know to keep things down but um okay i will be at the next meeting to find out isn't that tomorrow uh mrs piercy if you don't mind if i can um enter interject um please do after did um did agree to everything so all five associations are totally in agreement supporting it they're very thankful for for how we're doing this this year the insurance committee appreciating that we're using our inflated ending fund balance to be able to not raise any cost on health and welfare for employees during this pandemic so um it it turned out super super well and i think our all of our employee groups have truly appreciated that our board and our superintendent have put employees first yet again in the decision okay so they did negotiate that in other words i mean see that was the one thing i didn't know whether that went into the negotiations or not because that's what grant wanted so what will happen is it will go the insurance committee meeting um will make the recommendation to take that back to their unions and as the recommendation from the insurance committee um because of that there's really not much that human resources will have to negotiate because we're not changing the um super blended composite cap um there might be some language because of the express script changes but ultimately um this will there should be very little to do with negotiations with health and welfare because it just was a great year for it so very good well okay so there was an agreement there though because i know grant was not in favor of it he wanted something else so i wasn't sure what went on but anyway we will be dealing with that and once again we we're very lucky in our district that we've got this going and uh and i think that was it i attended one other uh virtual webinar for art providers was very interesting there were you know people from canada and the bay area and san jose and um it was interesting to say put it mildly and i think that was about it i think um other than our board meetings and virtual meetings of you know this and that and whatever uh an interesting time for sure oh thank you what else he comes on oh shoot what did you forget oh it just flipped back again no no somehow i don't know what's happening we are still on we see you am i still on okay let me let me find it okay don't cut it picked up the mouse and it just switched i don't know i'm still learning technology are you kidding me mrs smith i won't my daughter had a fun time just listening to anna flip out who was having a fun time my daughter she was laughing here good go ahead ms smith i won't go into detail i attended the insurance committee meeting and the math teachers task force and that was very difficult just to understand much of what they were talking about because i'm not on the internet i'm doing it by phone and i wanted to say that the school news roll call magazine for august december of 2020 was really uh well done and um i really appreciated uh mike matsuda's ops article the obstacle is in the way now is the time to prepare for the future good article and then the piece by dr freed eric greenwood uh katrina calloway and mj cook and and then all the others i won't go through all the wonderful pieces but i deeply appreciated this magazine and it's free which is remarkable and jennifer as sad as i am for us i'm equally happy for you if that is well said we wish you well your new district is going to just go hip hip hooray we did a wise one we wish you well good health and happy travels thank you so much one and all thank you thank you miss smith um i attended um an introductory meeting with the vietnamese student association the vsas across the district they all met for the first time and and i was their first guest so i was very honored uh and a lot where a lot we're still camera shy and they encourage them to turn on their their cameras but uh you know it's a very um it's a it's a very odd thing this virtual world that we're in and it takes some getting used to um attended the personnel commission meeting um very interesting and uh and heard a lot about how uh all the work that it it's taking to process um uh all of the all of the hires um the uh uh the opening of schools task force meeting uh was kind of sad that we're kind of winding down it's been really interesting robust conversations going on and um i'm sure we'll there will be a continuum of uh some sort of that you know that that group that gets together so just invite me because i i want to be in it uh the rop meeting uh was was very interesting they started a new um uh kind of a platform of all of the um administrators giving reports and so you know the administrators that give the reports about our schools was very fascinating also they hired a new administer uh and her name is um dr holstrom and um she if if you uh if you if you could see this picture she uh is a very familiar face to us she's um uh was involved with uh healthy smiles and um and that's where i met her um very enthusiastic um person and a great hire for rop uh just some highlights uh from gail kairis um she said students in our new engineering design pathway at catilla are creating their first drawing on sketch pad with their new instruction instructor uh i'm going to butcher her name sorry nema neg negad dude it's n-e-g-a-h sorry d-a-u-r-e-e uh she's a senior certification senior certification engineer for test and validation with um rathon collins aerospace so very interesting the culinary arts students are working on their food handler certification that enables them to gain immediate employment experience in the food service industry the new biotechnology pathway at anaheim high school is learning from quality control specialists and scientists simon nichols they will research protocols such as those required by the fda and the usp the united states uh far macos via uh convention usp western high school students now have the privilege of participating in a pre-apprenticeship program in the partnership with southwest carpenters union and taught by journeyman richard foley the curriculum exposes students to a variety of careers and the patient care pathway classes at kennedy high school have grown in into include nine medical careers one body systems and disorders and a new on-site medical assisting capstone class uh and uh um dana lynch uh gave a report that the social work and health advocacy capstone course for our public and community health pathway at western high school was approved as a general elective so all three levels of biotechnology pathway were approved as honors courses with levels one two as d lab science and three general elective so we are now at are there now rop is at 95 uc approved courses and closing in on 100.