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these are the assumptions that were used the numbers on the screen were the assumptions that were used to build the revenue estimates for the budget but our actual number is 40. and we did expect that to go down with with graduates and and students coming and going um so in in february of this year we still think there'll be a significant number of students that are on our virtual pathway but we don't yet know how the state legislature is going to handle funding those students and then even next year going into the fall of next year that adm of course is 50 of next year's revenue from the state perspective um and so right now our estimates that there'll be about 500 students still virtual next fall and again unsure what the state is going to do from a funding perspective in this coming legislative session the expenditure assumptions that i showed you last time have not changed those remain the same i will note um i did you know the the net the net reduction in certified staff of 13 for this fall that action was taken certainly at the beginning and in the middle of the summer pandemic season for us and at that point in time we still had no idea whether or not the state was going to levy the same cuts to the budget to to schools that were made to other entities across the state other tax supported departments across the state and so it was certainly a prudent move at the time but we have we have built into this budget the ability to at least bring back half of those teachers next fall again that depends on adm but that is budgeted for next fall to bring back many of those staff cuts what's that absolute number currently 420.
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we had an additional prepay to balance out our month that had to do with mr gibbons um retirement we had to make an adjustment on there for 70 and 65 cents it was not caught until the payrolls had been posted next in your packet you're going to see claims dated today september 28th for regular payment for the month of september i don't normally go through and pull single single claims but as you probably noticed there's substantial payments this month a total payment of six hundred thirty five thousand seven fifty six seventy that's substantial so i want to go ahead and point out what a few of those big ticket items were you'll see on the first page of regular claims voucher 835 to cincinnati floor that was a final payment for the gym floor at the middle school again that was paid with bond money if you want to go ahead and scroll down to a voucher number 849 you'll see a payment to dell financial this would be for the new lease for the high school and middle school laptops this is the first year for those that was a substantial payment of 166 963 81 and that payment would be paid out of tbr fees a couple more i'd like to point out on page two voucher number 872 to high com this would be the final payment for the corporation phone system as you all know our phone system was almost 13 years old and that was replaced this year again that phone new phone system for the corporation was paid for from bond money and just a couple of uh spots down from there you'll see voucher number 878 to imagine learning the last couple months you approved for us to go ahead and get that online software to help support virtual students and regular students in the classroom this is the second full payment for the three year obligation of sixty thousand dollars again for total claims of six thirty five seven fifty six seventy are we ready to go on to the fun report okay all right next in your packet you'll see the fund report the balance the end of august 2020 in education 858 thousand 46 dollars and two cents if you'd like to couple go a couple rows down to the operations fund 300 balance the end of august 2020 1 million 333 783 dollars and 52 cents total balance in fund for all funds at the end of august 2020 5 million 746 348 23.
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sorry 720. currently 720. absolutely when you bring back half how many people is that you're bringing back your in your assumption six 726 right the education fund budget is uh the same has not changed from the um from when it was uh shared with you earlier but i did do some some math for you last time i shared with you that a lot of those changes in the communications supplies and property and equipment lines just move things around but i just added those up for you in 2020 the total for those three categories there was 1.92 million in 21 it's 1.96 so while the amounts if you follow the lines across certainly changed a lot the total is just up uh you know less than half a percent just like the total overall education fund budget just under a just under half a percent and again we'd like to point out what you know what uh makes up the majority of that budget 97 of the education fund budget is made up by salaries and benefits so the education fund budget is just over 80 80 million dollars for the first time significant milestone there the operations fund assumptions uh also remain unchanged from the last presentation you saw two weeks ago we do expect the overall levy for that to be up 4.2 percent and the dlgf to approve that minus the pension bond offset of course and the assessed value up just a little bit less than that so the operations fund advertised tax rate will go up just a tad bit as the levy went up more than what the assessed value did that means the rate will tick up just a little bit on the capital project side the biggest change here is of course the addition of about 2.1 million dollars in building improvement budgets that we haven't been able to do for the last two years and so we're excited about that able to do that because we transferred the bus purchases to the bond the 2020 geo bond also had lower tax cap losses than what was expected and then of course the levy i showed you on the previous slide you know 4.2 percent increase in the levy was certainly helpful in that other than that the cpf budget remains largely unchanged chad what what salaries and benefits qualify to fall under the capital law projects budgets good question that is almost all technology and custodial skilled trades are our plumber electrician hvac but the majority of i think the majority of it is probably actually technology on the transportation side really the only change to this budget is the the fact that those buses moved from the bus purchases moved from the transportation budget uh into that bond uh other than that just increases on the salary and benefit side the transfers from the education fund again these are expenditures that have been established in the old general fund and supported by state revenues that now the state says you have to expend those on the operations side you have to spend those from the operation side and the state allows you to transfer a certain amount of state revenue from the education fund to the operations fund to support that and these are those expenditures that come from the education fund again include most things like utilities some administrative costs and lots of custodial costs and so the operations fund down there up a total of 2.7 over the previous year's budget and here's the breakdown of those expenditures that move from operations to education interestingly and i don't think the legislature knew this when they were thinking about it they didn't really think about this and it made it makes the whole process complicated which is why that appeared in two places on the previous on the previous presentation two weeks ago but um we actually many districts have found that much of their technology fund this is entirely technology right here much of their technology fund that was always funded through the operations side the old cpf side those are actually educational expenditures those people work in the building supporting teachers and students and so a good portion of money each year will also transfer from operations to education and so the net of those two amounts is about six and a half million dollars which is just over 8.1 percent of the education fund budget well under the 15 threshold that the state sets for that the bus replacement plan a little bit different this year we're of course going to replace more buses than we have for for a long time or at least since i've been around um but we'll be replacing eight of those 11 buses from the education sorry the the geo bonds the 2020 geo bonds that you just passed and then the other three from the operating referendum fund using the uh the safety and security portion of the operating referendum fund that i'll get to here so chad does the does the um sustainability of that concern you at all the fact that we're we're using bond bonded money to to go buy those assets um not as long as av continues to support it so as long as assessed value continues to support it without raising that tax rate um it's actually a more stable way to do that because we have the tax cap losses attacking that operations fund each year and if we ever need to move those things back we can just reduce those cpf projects that we built into it this year like we had the the prior two years right okay um but but everyone that i know of all of my colleagues around the state are really trying to figure out how to address tax cap losses yeah and this is one of the ways that's helpful to know that's where your thinking is okay and it's also uh we'll get to the pension bond offset here um that payment comes off this year or next year in 2021 we make the final payment there so it's about 320 000 it moves back into the operations fund and here's that debt service presentation i did add in there for you just that that one year tech bond last year's capital purchase bond that you uh that you approved that was paid off this year and replaced by the next one that you just approved two months ago and so the debt service payment up against 7.41 percent and again just a reminder our goal and and the way we can do this is because we're taking those cash operating balances in the debt funds and lowering down them down to that new 15 threshold that the state passed on all new debt so you used to be able to keep 50 percent of the next year's payments in an operating fund all new debt you can only keep 15 so we have to draw down those amounts as time goes on so it's a way we can improve we can increase our spending there without affecting the tax rate without raising people's taxes and there's that pension debt uh payment for next year the very last one that we make and so that uh in in next year's budget presentation uh for 2022 we will not have to reduce the operations fund by that 300 thousand dollars like we have for the last 20 years or so this is the high school building 2010 referendum debt fund making payments on that and that is largely unchanged and will be so for the for the remainder of the payments through 2029 and so the overall debt funds portion of the budget up just under five percent and then here's that referee operating referendum fund that the taxpayers approved back in june and and hopefully these numbers down at the bottom look very familiar to you because these are the exact numbers to the dollar that we've been talking about for a good year and a half now and so the uh 5.3 million dollars going to teacher salaries and salary related benefits and about one and a half million to two dollar increase two dollar an hour increases for bus drivers and one dollar for all other permanent support staff and then our safety and security expenditures there this line right here being those three buses the uh the property and equipment line 400 000 being those three additional buses and so there's the operating referendum fund there in the overall budget this again i did not change this slide from last time i'll have after the end of september we close out this month next month when i do your uh your third quarter update i should have some better predictions on cash balances to end the year but at this point i still project them to be flat over the beginning of the year and here is the the big difference in this presentation over last week's or two weeks ago's presentation the advertised tax rate that we have right now is uh just over a dollar two and a half cents um and that is just about where we we predicted now the dlgf will reduce that i told you that they'll take that 300 000 pension bond payment and reduce that and then uh one of the ref or uh resolutions that you all will approve next month gives me the authorization to reduce the um any of the budgets in order to achieve a tax rate that we're aiming for and of course during the referendum we spoke spoke often about our desire to keep that around the dollar to dollar one mark and we fully expect to be able to do that on the final tax rate that does include the 15.6 operating referendum rate in that and so next steps is all that you have next uh next month is uh approval and adoption of the budget can you go back a step inside i'm sorry yeah so so with the 15.6 increase due to the referendum then you're actually projecting the rest of the tax rate to be lower than 2020 as the advertised rate we don't know the final yet but i mean if i just take the 15 6 off of that dollar 259 you're under the 90 cents that you projected last year well last year's actual rate is here in the second year i see i see that but every year the the final rates lower than the advertised right good question what i expect and and has i expect this trend to continue um if you notice you know we used to project the the tax rate and advertise a tax rate that was 30 higher than the actual adopted yeah like the top of the you're talking about the top of the chart yeah this year i don't expect it to be more than than one or two cents it's just everything has gotten much more predictable in the budget process than it was just five years ago you don't have to artificially inflate some of your budgets to make sure you don't miss out on on getting the maximum levy and so each year we've been able to get more precise with that and so i do expect it to be around the 16 cents more than last year's right between a dollar and a dollar one at the end yeah i think in that 2006 to 17 air that was why we asked fawn silva to wear a wizard hat and he did it well right right have a wand and everything yeah okay and so that's the that's the end of the presentation on mr caldwell let's see if there are questions anyone has questions on that section right now because uh before we go to the other anyone uh have questions since there's a public hearing it can also be questions can ask be asked from those attending i i would note that that um sounds like what you're projecting for next school year i think you said next school year was to recover six of the twelve that we had and the other six that we would still hold in reserve just generously is something under four hundred thousand dollars probably in salary and benefits i mean we i i don't want to make 400 000 seem like not a lot of money it is a lot of money but um i i think um you know that's a place we ought to press ourselves to as quickly as possible get back to full staffing rather than if there's a place where i think we should stick our necks out a little bit if we had to find it somewhere else in our budgets you do have room to move between your two funds you still have additional flexibility there and that additional 400 000 but you know it's it's surprising to me how impactful just six more teachers can be you know in terms of balancing and i know teresa always fights hard just to keep us fully staffed anyway so planning for that if i would just encourage dr roberts's administration if you've got anywhere where you would push that front push push on getting to pulls back to full staffing asap given given the good news from the legislature that that at least and from our adm that we're gonna have an additional set of funding looks like so and then on on this when you assume the the uh in your budget assumptions for 2122 500 students on on cvp that are funded at 85 so uh i can't do that math in my head really well is that uh four hundred thousand dollars or is that four million did i drop a zero that's four hundred thousand dollars four hundred thousand that you lose there right um somewhere in that ballpark yeah in that ballpark is um what's for cvp versus in person what's the student teacher ratio i mean when we had 80 or 50 to 80 per year we probably had one person two people doing monitoring that oh so so like last year when we yeah we did cbp that was pretty much angie winneke i think monitoring yeah it was right up to the 80 and the ratio right now is closer to 50 to 1 something like that so we've got about 10 10 teachers we got about 10 teachers doing just cvp not including bridge five five teachers doing cvp for elementary and then including you at the elementary level but you but you're not all 500 students right are you half okay okay so it's not dramatically different in terms of that ratio if you figure no no that's interesting i'm i'm surprised that our student teach ratio is is that close to our in-person student-teacher ratio is that let me back away from that in in terms of in person being probably an average of 23 24 25 at least with cvp much higher than that 50 or more bills indicating it's higher at least for the secondary level so probably double or or more of what's in the and then of our bridge students or just secondary it varies greatly the elementary has gotten it down to about 35 to one for bridge okay so 50 yeah okay all right other questions anyone want to talk about the 2020 um bond sure i i think you technically have to gavel out of this hearing and then start start a new publication if there are no other questions then we'll gather the out of the budget hearing and gavel into your appropriation hearing for the 2020 additional appropriation thank you so this also required a public notice was published on september 16th and this is just anytime we're going to spend more dollars than what the board appropriated last fall we require your approval last fall we did not have the full debt payment schedule for that 2019 geo bond and that came in later at 37 000 higher than what um than what we had passed for a budget and so this is just a public hearing to advertise that just more than thirty seven thousand dollar increase in the debt service budget for uh 2020.
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last in your packet for finances you'll see the depository statement and bank balances you'll see all the balances for all banks at the end of august 2020 minus any outstanding checks and you'll see that the ending fund balance is five million seven forty six three forty eight twenty two that is exactly one cent off from the fund report and you'll see on your depository statement i've noted once again that we're still having a discrepancy with the 21st century after school program we'll get it figured out one of these days pending any questions and submit for approval great thank you very much you're welcome i make a motion to approve it's all part of it we're not there and so the next item we have personnel report part one and also personnel report part two and we'll post those items and so that is all we have for the consent agenda it's my recommendation that the board approved consent agenda as presented i'll make my motion i'll second that okay we have a motion and a second any discussion about the consent agenda hearing none all in favor all opposed motion passes next item on the agenda is reports first being a technology report mr shields well thank you for letting me be here tonight i think corey has my presentation ready to go uh so i'm just going to give a brief report on some of the things we've done technology integration wise uh over the last few months and i appreciate everyone letting me do that tonight uh before i start i would like cory and stacy who have spent so many hours getting the new devices ready um without them doing that none of this would be possible for teachers or for students so thank you for doing that okay thank you come on cory go ahead there we go so this summer we spent a lot of time on professional growth we knew that obviously last spring with covid that we sent everyone home and some of our teachers were really prepared and others were on the learning curve and we wanted to really make sure that if something happens this year that we are more prepared so we focus our professional growth on two and two products uh google and g suite for education in particular and that offers collaborative tools for any grade level and also for canvas which we've been using at grades 3 through 12 for the last five years but we now implement k through 12 and that is our learning management system or the way that teachers deliver content to their students so we honed in on those two thinking they were going to be the products that paid the most dividends in terms of student use at home and teachers being able to use those tools with students for canvas i ran 17 30 minute sessions across nine weeks and we had 50 of the teachers in the district attend at least one of those sessions there were 18 teachers who attended every single session and all five buildings were represented all those sessions were recorded and posted on canvas uh for in our professional development in-house professional development so that any teacher can access them later or teachers who didn't attend live can watch them later on we also focused on trying to have teachers attain google certification so google certifies educators level one and level two each certification requires 15 hours of coursework and you have to pass a three hour exam that includes multiple choice exams along with applied problems in order to become a level two certified teacher you have passed the level one exam and the certification is good for three years so we had a number of teachers attempt that this summer and i'd also like to thank dr french for uh allowing that to happen we've been trying to work toward that for a couple of years and she really got behind that this summer so i appreciate that as well so i'm not going to read the names of all the teachers but i just want to take a moment to recognize them i know their principles are here tonight and they've recognized them in the building but i wanted the board to see the names as well so there's the teachers at dear meadow uh who achieved both level one and level two status rid path uh special shout out to red path had over fifty percent of the teachers in the building achieve level one so that was very impressive tz also had a high number but all the buildings across the across the board had a large number of teachers participate as i said all five buildings were represented every building had at least one teacher who attained level two and the exam is not easy it is a especially the level two exam is a fairly tough exam and these teachers put in a minimum of 18 hours each for each certification so a lot of work there that we really appreciate the teachers pouring in over the summer on their own time to try to become more prepared for this year so moving forward we really want to increase our utilization of google and canvas both tools are useful in and out of school we have a work with dr gibney or mr gibney to and dr french to develop a teacher innovator and leader program that we're implementing this year to try to create opportunities for those teachers who showed leadership over the summer to share some of the lessons that they have created and encourage other teachers to follow that model and we're going to work to support those teachers and meet them where they are both physically and technologically so i'm going to try to meet with the teacher leaders along with the teachers who may request some coaching to build up their technology skills so that even if we're sent home we are prepared but even if we're not sent home we also have boosted our technology knowledge across the district so i think that's kind of where we stand i just want to give everyone a very brief update on where we are i appreciate you letting me do that and i'll be happy to answer any questions all right thank you thank you thank you very much next item on the agenda would be the superintendent report so my report this month will be brief but i did want to provide the public preliminary update on our adm count which took place on september 18th our preliminar preliminary number we're still obviously fine-tuning and working through making sure that we have we didn't miss anyone working through some students that might be claimed by other school districts but preliminarily we have 1710 students last spring it was 1757 last fall it was 1790 so you can see kind of the adjustment there or a small decline of those 1710 students 1430 are in person and 273 students are virtual the good news is is virtual and in person will be funded both at 100 this fall but that's something to monitor uh moving forwards um past january so if you speak to any legislators we'll have to continue to push for full funding for our virtual students due to covet second item is we made an announcement that school lunch and school breakfast will be free of charge for regular school lunch and breakfast will be free of charge for all families at greencastle schools through the end of this school year not excuse me through the end of december through the end of the calendar year we're still waiting for an update from the federal government to see if that will carry forward throughout the remainder of the school year we are mrs carrico is offering uh virtual families um families of virtual students the option of making arrangements to uh to pick up meals as well so just another great service that we're providing for students and for families and then just the final update as you do navigate through our out our buildings the water bottle filling water fountain stations 20 of which which the city of greencastle donated through their cares money just like to thank troy and the maintenance department for getting those installed for our students and staff those are a nice nice bonus addition in our schools so that's all those are all the updates that i have for this month okay thank you very much next item on the agenda is old business and there is no old business so moving on to new business the first item is an approval request for the 2021 capital projects planned and bus replacement plan hearing basically what we do is we open up a public hearing take public comments on the capital project and bus replacement plans and then close the hearing so that being said we will open the hearing to public comments okay hearing none we will close the hearing on the capital projects plan and the bus replacement plan next item on the agenda is an approval request for in addition to the 20 20 20 20 21 student fees at the greencastle for the green council high school dual credit english course yep so this was a last minute addition to the student fees it was it was overlooked in regards to that dual credit course and so we just want approval to add that to the student fees and we'll make sure that moving forward into next school year that we have all those items for approval at once okay if i get a motion to approve second okay i have a motion and a second um discussion hearing none all in favor aye all opposed motion passes next item on the agenda is an approval request for a memorandum of understanding for dual credit with ivy tech yep so as is customary at the start of each school year we just formalize an agreement with ivy tech with regards to our dual credit courses that we offer so it's my recommended recommendation the board approve the mou for dual credit with ivy tech don't make that motion second here we have a motion in a second to approve the dual credit with ivy tech um all in favor aye all opposed motion passes next item on the agenda is an approval request for a memorandum of understanding with cummins behavior health yep so during the last legislative session the legislature took action to where school districts needed to formalize with a mental health provider formally or excuse me formally an mou with a mental health provider greencast schools has a has long had a relationship with cummins behavioral health so this just formalizes our work together they're already working with our teachers and our students it doesn't necessarily change anything it just puts into writing what we already do thank you i get a motion to approve i'll make that motion second we have a motion and a second any discussion hearing none all in favor all right all opposed motion passes next item on the agenda is an approval request for the 2020 2021 cares act after school tutoring stipend yup so one of the challenges that we've been faced with just with the kova 19 pandemic is making sure that students are caught up stay on track and so in order to help with that we built in some funds for after school tutoring for students in need and we're just seeking approval to to pay our teachers 25 an hour to offer that service outside of contract hours to be paid for from the cares grant this is paid for through the cares act right yes yeah 100 i'd make a motion to approve i'll second that okay we have a motion and a second any further questions or discussion well i i did want to ask it so are we seeing um so with the participation in that um this is mainly for students that are out right it's for it's for uh virtual students it's for in-person students it's for any green castle okay okay all right has the program started yet or is it waiting for approval yeah it started being pretty successful uh yes dr french would you like to share a few words she spearheaded the tutoring oh great thank you thanks okay i have a motion and a second um any further questions hearing none all in favor all right all opposed motion passes next item is an approval request for a wireless access point project proposal yep so we have uh a little bit uh or some dollars left in our category two uh e-rate funds and um uh corey corey hill um has been working uh to present this uh proposal um this project would update access point our access points in all of our buildings they're out of warranty they're no longer supported they're either seven or eight years old so they're definitely in need of replacement and so by using our category 2 e-rate dollars we'll be reimbursed at all at 70 for almost the full amount of the project so we are not being charged for the excuse me our cost will be roughly not excuse me our cost will not exceed 000 the project is much more costly than that but however due to category 2 e-rate funding um it offsets that by almost 70 percent so it's my recommendation that the board approve moving forward with this project and this project will also be paid for from bond money i'll make a motion to approve yeah i'll second that okay we have a motion in a second any discussion when will i know this is just kind of a plan but um when would you start updating all these things i'm sorry update our access points it would have to be worked out during a period of time when school was not in session because we wouldn't want to interrupt connectivity i'm not sure at this point if we'll be ready for fall break but for instance looking at like winter break spring break and summer perfect thanks okay we have a motion in a second any further questions hearing none all in favor aye all opposed motion passes next on the agenda is an approval request for krm proposal for programming and feasibility study yep so if you remember um i don't know if it was last month or the month before we we need to begin the process of developing a long-range capital projects plan or building plan um to look at addressing building building needs um for necessity you know things there may be items that are end of life there may be buildings and classrooms that are no longer best suitable or are best designed for the type of learning to take place for instance an example might be like our science classrooms at the high school in the middle school have been discussed and talked about before but we want to develop a long-range uh multi-building plan throughout the the course of the district so that we can be more efficient with our borrowing practices and having to pay professional service fees so i would like to use krm architecture group to help us put together and help to identify what those needs might be engage our educators and have conversations with teachers regarding improvements things that they would like to see be different you know what are those struggles and challenges also to help us to project into the future and look at what our specific needs might be and ultimately at the end of the project they'll give us a plan they'll give us some recommended priorities or recommendations but also estimates of cost so that we can work towards a building project in 2021 when our debt capacity will allow for that to take place so kevin montgomery for krm arc debt group is here if the board has any questions so when will the the audit i guess or the study begin hi guys hey how are you good um we proposed that it would start pretty much immediately we'd have a kickoff meeting to um define the goals a little bit better we met with jeff about some of those but essentially october and we've already to be able to put the proposal together accurately we've you know toured the buildings and documented existing conditions what we could so um it would take roughly four months starting in october oh okay so so is this uh so not just for um like maintenance type things but but really even in the classrooms to get the most bang for your buck out of your classroom right yep so we'll be looking at like you said end of life maintenance you know scheduling that out as accurate as possible five ten years um and then you know simultaneously listening to the community the staff leadership and sifting through all the different ideas and opinions and arranging them prioritized so then it's like if this classroom over here you know really needs a mechanical system in five to ten years and they're also requesting a larger science lab well we don't want to do that in two years and then go have to replace the hvc so you know you want to layer those things on top of itself so like jeff said you can really plan these things out and be really efficient with improvements sounds like something we've needed yeah anybody else have any questions do you meet with the teachers or do you send out a survey how does that work um a little bit of both it'll depend on how you guys want to do it but um usually a survey is always a part of it it stays online um and then right now we'd probably do it virtually but we'll do a zoom forum and do breakout rooms and then they you know gather in small groups to bring back a summary of ideas and then the topics that are pulled out of there there's a follow-up opportunity if anyone wants to log back on thank you and you mentioned community so so parents will also kind of yeah we encourage that as well kind of do the similar type thing where there's kind of a wide easy you know five minute input outreach and then a larger more intensive if you want to dedicate an evening or something to an input session all right yeah thank you yeah thank you very much i'll make a motion a second okay we have a motion in a second to uh prove the proposal for the feasibility study any other questions comments okay hearing none all in all opposed motion passes thank you for coming in next item on the agenda is an approval request for some donations which i think we can all lump together and prove them all at the same time first we have a united way of putnam county donation for two hundred or two thousand five hundred dollars barry allison children's trust to to sonicus intermediate for one thousand dollars buyers market to greencastle high school athletics for 1 250 and the hendrix regional health the green castle high school athletics for ten thousand dollars can i get a motion to accept these donations like a motion to accept the donations i'll second that we have a motion in a second any discussion hearing none all in favor you everybody giving the money yes yes yes thank you okay all opposed motion passes next on the agenda is well it says approval request but it's really not it's just it's just first reading so there's no board board actions just a first reading we'll bring them for uh adoption um and second reading next month um neola policies is what we're talking about here yep so these are our board policies so i'm just i'm gonna i'm just gonna kind of hit the real high points um because there are uh many on here um or policy 4162 drug and alcohol testing of cdl holders and other employees who perform safety sensitive functions periodically state law and federal law changes and so this policy was just updated to meet state law and federal regulations 23705 virtual education program this is a new policy just design defines virtual ed and this was out of design or because of state board of accounts um for in particular when they're doing an adm adm audit um 8450.01 we we are not actually choosing to adopt that policy because we've covered that in our in our reopening plan so we don't need a board policy for that 0164.4 016.4165.016 8415 8416 and 0167.1 um these are all just um revisions modifications for board functions and operations during the covet 19 pandemic so just to help us assist with that bear with me there are a few here oh 151 organizational meeting of the board just being updated to correct outdated site citations in the law oh 1552 officers again just to correct outdated citations provide uniformity used with to refer to school board and corporation um oh 154 motions revision just to more accurately reflect the required board actions at organizational meetings versus recommended but optional board actions and to update citations in the law so many times these revisions are just due to law o155 same thing made it correct outdated citations provide uniformity revised due to law addresses allowable purposes for an executive session um 0171.4 treasure treasure revised just to reflect options provided in a different board policy bylaw 0154 motions just again for consistency 3120 it's a new policy and that's just simply to put into words um requirements of sea uh senate bill 390.
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thank you board members or anyone in attendance here this evening are there any comments or questions on that additional appropriation hearing none i think we've met that requirement thank you chad thank you thanks chad so we'll gavel back into our regularly scheduled meeting dr roberts we have you on the agenda tonight for another um uh just how things are going with our reopening yeah i think last time i said i would be brief and i wasn't so brief so i'll try to be prefer uh this particular time before i jump into the reopening plan update uh just a a to summarize uh the public hearings from chad's perspective uh the one in regards to the budget as he indicated there the budget adoption hopefully will occur on october the 19th our next school board meeting the second item on the appropriation is on your agendas tonight for uh approval under uh recommendations so with the reopening plan update uh we talked about adm a little bit the last time a reminder that friday september the 18th was our account date official count date for the state of indiana and chad did provide mr phillips provided some information in regards to that so some pleasant news is that it does appear as we reconcile our students with potentially somebody else may be claiming the same student id that we will have an increase in student numbers this year and it seems that that at least partially responsible for that increase would be students coming from other districts and taking advantage of some of our remote options given that we had a a couple of choices for people to make mass compliance just an updated uh set of numbers for that in asking our buildings to check on mass compliance again our elementary percentage averaged 96.3 percent secondary 95.1 both of those slight increases uh secondary was at 95 even the last time elementary i believe was at 95.4 that puts our overall rate at 96.1 percent we have one special note a bullet point that's on the screen since our last school board meeting we talked about some of the challenges we saw with compliance in some cases was simply the mask being a little too big for some of our students and so it might be falling below their nose on a regular basis and so we had some entities within our community reach out to us and say hey if that's a problem we can get some mass for you so we are having some help and making sure we have proper size mass for even our smallest kids uh additionally um just in regards to the metrics that are there the numbers that you see that data is gathered from a combination of things from unannounced visits into classrooms other observations and other places spaces within the buildings input from teachers surveys that were sent out asking for uh input and what what staff members were seeing and then even discipline referrals and counting referrals to the office if a student was sent down because they were being non-compliant and maybe non-compliant a little too often so those were different ways that we ended up getting that information and balancing that out you see the percent mass compliance that we have there from a physical distancing standpoint just want to always throw this in front of you because it is continues to be our our challenge most challenging mitigation strategy we've had continued dialogue with the columbus educators association i think since our last meeting we probably between three subgroups have had a combination of seven eight nine meetings based upon that that subgroup total uh three different subgroups and probably the smallest number of meetings of one of them was maybe two and the largest number of meetings is approaching four or five so quite a few opportunities at least talk about how we can address this this problem or challenge i do make the note here the challenges will persist as we add students back to in-person instruction so as we come back from fall break we did send surveys out to parents students who are participating in our remote options regarding their plans following fall break and a part of our efforts to make sure and address the challenges of in-person and remote teaching that many of our teachers are involved in as well as take a look at our physics physical distancing challenges was to limit the flexibility or remove actually the flexibility of students and parents to go back and forth too easily among the options we have it is certainly something we talked about on july 20th in our reopening plan roll out and continue to talk about as we got through the month of august but that is is definitely a challenge as we have students coming and going uh sometimes it seems like on a daily basis so we are removing that flexibility uh asking for a commitment and when that with that commitment uh getting a lot of students actually back into the classroom 20 25 percent based upon the building levels that you have and so that will change our classroom numbers as we head to things after uh fall break the note i have there are over 600 elementary students are returning to in-person learning just elementary just elementary so that number at one time was around 1600 students in bridge for example is down to about a thousand twenty-nine that's off the top of my head but uh that's that's what we're looking at so a thousand twenty nine still in bridge that means 600 back in our buildings and then that's a secondary level bill and his team working on where people are so they have phone calls and other follow-ups happening this week to narrow that down but in the numbers that i saw this morning uh anywhere from from 17 18 to 23 percent of students coming back uh from bridge in those cases so um but we'll have again more people in our buildings as we return and and efforts uh to be made to to try to address that we'll have to eat up that square footage that's in each of our building as buildings as creatively as as possible the in-person versus remote instruction piece i i reference that um so as we've been working on just that challenge and recognizing the the amount of additional amounts of time that teachers are having to spend you do have as an approval item tonight a resolution for stipends that is under my recommendations for approval additionally as i've just said we have a reduction of flexibility for students to transfer back and forth we know that following fall break with reducing that flexibility and getting commitment and knowing at least where people are going to be that we are going to be able to move to only in person or remote again this is only elementary that i'm talking about as we continue to wrestle with some of the complexities of secondary uh teaching uh and and just scheduling uh but that will be the case for elementary and then we're continuing to investigate ways to assist teachers with this challenge as we continue to work with our teachers association and our administrators so making some headway uh in regards to that but still work to be done as we get into fall break and come back out of it i always try to update you on the metrics since they were a key part of our plan uh so we have continued to go back and forth with the greens and yellows for now over a month uh coming out of intel going into labor day weekend and coming out of it we were getting into the the green and so shortly after that 12th of september the per capita rate get back up to yellow for a little bit and then drop back into the green by the 19th so just a week later and here we are basically a week after that um and then we're back to yellow with a 5.1 and a 5.6 uh this weekend so just as a reminder the most up-to-date data we always have as a day behind so today's the 28th you'll see the september the 27th being listed there so right now the percent positive rate and we're always about four days uh lagging with that is under four percent uh test turnaround time continues to be at 2.9 we'd like to see that improve a little bit it does it does challenge us when it comes close contact time when you're waiting to find out if somebody is is positive and then covet hospitalizations are remaining very low over the weekend two and a one posted so that's our local data and that data this data is what is on the community's cover 19 task force as of 5 o'clock p.m today the the task force website the isdh releases information on wednesdays so that information came out on the uh last week i guess that's the result as as of the 20th and we are 0.5 if you're not sure exactly where we are we are immediately to the left of the one kind of in southeastern indiana there so there is a one decatur county uh had creeped up to that number so they were in the yellow but most counties in the state of indiana at least right now in the blue uh we are in that kind of interesting time frame that we're watching closely and as we saw yellow is that you know labor day weekend was um about three weeks ago and uh as we came out of that i think september the seventh was the monday of labor day weekend so we are three weeks removed from that and we'll see if at what impact maybe labor day weekend had on on numbers as we move forward so interesting that a yellow started to occur this weekend as i mentioned that we're three weeks out from labor day weekend right now so we'll we'll keep keep an eye on that information just a reminder in terms of our flow chart that red yellow green is our spread and we work with the local community medical professionals and otherwise to look at substantial spread um and then we we base our instructional model upon that and then uh in terms of internally so we went with the local metrics the state metrics and and then here at bcsc and we have been providing this information to you as a board and also to the media each friday and we had at the end of the day on monday the 10th we had 25 positive test cases 16 of those were students nine staff members that's a combination of teachers and support staff only six of the 16 positive student cases have actually been in a school building and then 395 total close contacts now due to both internal and the majority being external positive cases so that is information as we have it right now with uh reopening thank you dr roberts board members any questions is there any particular reason why the test turnaround time is trending up over the last three four years great question uh james we've not been able to get a substantial or significant answer uh from from local professionals kelly anything that's been brought up recently in your dialogue so we you know it it was a 2.7 went to 2.3 went back up 2.7 now it's inch back up to 2.9 so still in the green at least the way we have this here but the trend is not good to keep picking up that way and as i indicated the challenge with that is if we have a student who went home sick and they get a test a couple days maybe after going home sick and then we're still waiting another three or four days before we get a positive we haven't done any close contact tracing to get those students or staff members out of the building until that test gets back so it is a is a key piece for us i was very concerned considering flu season is coming up quickly i mean it's going to compound that issue it is indeed uh i do want to comment i want to thank mr persinger on his comments this morning er this morning before the meeting this evening uh in regards to school certainly challenges uh many things going on but um certainly a credit to our staff members our teachers our support staff and our administrators for getting us to where we are now as we continue to work and tweak things and address and realize those challenges we've had there are a lot of positives are happening in our school corporation as we continue to move move forward kelly we we don't have data do we on on like in in years past normal um absenteeism from flu season colds things like that do we i've heard anecdotally from a couple of teachers that they're not they're not having kids already you know the normal spike when everybody comes back and shares germs and they're not seeing that are you hearing that across the schools that's i was that's going to be an interesting side effect is that we may have one of our best attendance rates for those that are coming in person in a long time because everybody's got one of these on right yeah the one thing just might hurt our attendance right a little bit is when we do send a kid home they're staying home for a number of days yeah yeah yeah we have quarantines of 10 school days 14 days when you have the weekends or a good point where a kid goes home with a sore throat might have to stay home for 10 days as we went through the process so that's going to exaggerate some things a little bit just because of those those circumstances okay i have a question sure julie first of all i'd like to agree with jeff's mr caldwell's comment about bringing our teachers and staff back as much as we can so thanks for bringing that up secondly when we do get the commitment you're talking about remote in person does that maybe i miss this does that mean cvp or in person and bridge will no longer be an option or how is that a good question julie because that is that is combined with our efforts with this so first thing we try to do in the middle of the semester was just reduce that flux or remove that flexibility of going back and forth and maintain still both options so bridge and cvp still in place in terms of a commitment yes so coming out of fall break we know where if a student's going to be in person in bridge or cvp and there for the remainder of the semester that's the commitment we're looking for in all three options as we go forward we would like to reduce those two options to one and and and get students to get into one of those two now i think i mentioned this in the last meeting but we do realize that that answer of of which option is best based upon grade level may be different so it may be likely that the remote option for elementary students would be bridge and the remote option for secondary students would be cvp so as we're working on that to see what that might be and hurrying toward a solution there i don't know that that can occur by second semester or not as we balance everything out but that is a piece of the the puzzle okay and and as we uh bring those students back who want to come back for the remainder of the semester right then uh we're looking at we were talking about teacher and student ratio so what is what is an ideal teacher-student ratio in elementary versus secondary that's probably based on who you ask as small as possible would be the the typical answer um i i don't know i mean a lot of people will if if there's a policy number we're not going to set policy on this because you have to stick to it to throw out you know 25 it's kind of that that number that you try to keep classes below that if you can um and that isn't always the case so there will be classes of more than 25 in our school corporation but uh as we i'll use the elementary example specifically here because we do have all the the the numbers back right now as we head into fall break so as we balance uh the remote options and get teachers assigned just a remote and we get then some teachers back from remote because as we reduce that that number of students that were in remote to in person we can take teachers that were doing remote only now put them back in the classroom so even with that movement and using the spaces we have we're at about 23 to 1 in terms of an average i think we have some class some buildings averaging 24 to 1 but the average over the 11 elementary schools is still going to be at 23.
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so that's the requirements to hold a public hearing before the beginning formal collective bargaining 511 determination of legal settlement revised just an option just some additional kind of options for the board to delegate authority to superintendent 5460 graduation requirements revised it was only updated due to a new requirement for the 2020 21 school year in the law um specifically with regards to the fafsa 6105 authorization to accept distribute electronic records and use electronic signatures this is uh specifically when dealing with medicaid assistance for iep services policy 6250 required abm counts for the purpose of state funding it's a new policy just meant to help implement state board of accounts requirements with regard to funding adm count and auditing 7540.0202 web accessibility content apps and services just again updated to to clarify content that applies to those items and best practices due to uh recent cases with the office of civil rights policy 8330 student records revised just due to changes with ferpa policy 84.20.01 panda pandemics and epidemics obviously this is new and this is meant to help us with during covet 19.
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now the physical distancing and some of our classrooms that's that's still not the easiest to do but we have a lot of classrooms before having kids come back that were at 23 as well so it because of the teachers we're getting back from the remote learning and putting back into the classroom they're helping keep those ratios at least still manageable with physical distancing and moving forward okay and i have one more question um you talked about the stipends for the teachers who are doing this double work um and you're still in conversations with the cea about that about the amounts and how much will go out is that what you it is so so the resolution that's on the table for tonight is an intent it's for you to give us the the ability to move ahead with that looking at a january payout of a stipend and that's after the criteria for earning the stipend is set and then the actual dollar amount in terms of per person so we've established a pool of money that we can take from our budget and use for this purpose and now we'll find out how many teachers would actually fit into that and the reason is that you know again we're entering week 8 right now and and there may be a teacher who now can step away from doing both and just back to one or the other um whereas other teachers will be doing it maybe for the entire semester we're trying to to also address that but if that's the case then what is that final pool of people that we would say all right that that was a semester's worth of in-person versus in-person and remote learning here's a certain stipend that we would go okay thank you so the first nine weeks we were about i i kept hearing 8200 and in person and 3200 in in virtual or one one form or other the virtual what are you projecting that's going to be then in second second nine weeks so we're inching toward nine thousand back in the building since still twenty two hundred all right um and they're rough numbers mr caldwell but yeah around around that i know we don't have the finals yet yeah okay that's a big change yes all right thank you dr roberts if there are no other questions board members we'll move on no one signed in for the public comment section tonight so we'll move on to board commendations um i think you had one dr shed i do i wanted to offer commendations to the corporation but to particularly oops sorry highlight the work of benny coomer she's our coordinator of instructional technology and wrote a grant that we've received for almost a hundred thousand dollars from the indiana department of education it is our digital learning capacity building grant and it will allow us to create a program called growing educators through micro conden credentialing referred to as gem so yay thank you for sharing that doctor should thanks to bernie and nick in the i.t group for putting that together and providing additional ways for our staff to develop in their use of technology instructional technology board members do you have other commendations i would share one with you must be nick and his team's night but brian trivit from our it department along with marie gregory took advantage of homeland security flag some additional dollars available for our free and reduced lunch population and this was kind of above and beyond i don't think they this was work that was in their job description but they saw the opportunity they were the right folks probably in our team to do it and it ended up resulting in about two hundred thousand dollars more available funds for our free and reduced lunch population here this year so that's terrific work uh um that really will help both the corporation cover the cost of the services and the meals that we're providing and the families that need those so thanks thanks especially to brian and marie nick if i missed anybody else in that group that helped out with that but thank you thanks for mentioning that mr colwell that was one of those very quick things turn around time wise i think we got the notice on a monday night and said that by the way this is going to be due on wednesday yeah and so to make sure we count every student uh we rely on brian and his team to and marie to get that done and they pulled together so appreciate their their hard work on that that's super school board member so do you have any reports this evening from your uh other committees or groups julie i have two thank you the first one is from diversity council which met on september 16th and just as a reminder the diversity council mission is to ensure that no bcse student success or failure is ever determined by any part of his or her identity and we had a during our meeting uh charles edwards we haven't met since february 19th basically we hadn't gotten together so our very first opportunity to get together we had what charles called a temperature check so we were able to go around the room see how everybody was doing and we really shared some great feelings some people you know we just opened up and said here's how i'm feeling about covid here's how i'm feeling about just everything that's going on in the in the world today and um so props to mr edwards and his leading of this um of this diversity council and then kim easton gave some updates on some of the other committees that are meeting or that are getting ready to meet and then we went over some upcoming community events that were going on um council for youth development some other some other workshops and things like that so that was the diversity council hold on i have to find this other and the other one was the bcsf let me find it um let's see hold on sorry there we go okay so the bartholomew consolidated school foundation has announced a new partnership with donors choose was founded in 2000 by a high school teacher in the bronx donors choose empowers public school teachers from across the country to request materials for their classrooms this partnership is designed to provide teachers and bcsc with broad-based support for supplies and classroom projects bcsf has contributed an initial twenty five thousand dollars toward a dollar for dollar match for projects with a total cost of one thousand dollars or less in the first two days of this matching partnership three grants were fully funded in bcsc one each at clifty creek elementary busy bees and south side elementary donations have come from local donors as well as donors from pennsylvania texas and arizona we are looking forward to seeing bcscf's impact grow exponentially with this partnership and information can be found on bcsf's facebook page but the website for donors choose is www.donorschoose.org and it's a very easy website i i visited it it's really nice so that i wanted to announce that for the foundation i'll add to that dr biltz that if you go to that website and just type in your zip code or even type in our name of our school corporation any grant that falls within that zip code will pop up so you'll be able to easily see the grant requests that are there and choose to donate and as dr bill said if you donate a dollar the foundation's donating a dollar so it uh reduces the ask uh by half of what was needed thank you for representing us on both of those committees uh dr bills james yeah just real quick i had the honor this morning to participate in the isba delegate assembly and uh although i can't go into details because it's not you know officially released yet just in reference to the budget that we were talking about earlier one of the top priorities for the legislative session that we voted on consists of 100 percent adm funding for virtual education participation even if it's more than 50 uh utilized so but that is only for the upcoming school year because obviously you'd have to renew it every year but that is their top priority that they've listed that we voted on so that was good to hear good thank you thank you for representing us on that i appreciate you stepping up and doing that for us this year it was interesting no not me okay there are no other reports we have at least one cabinet report this evening on preliminary adm mr phillips thanks mr caldwell just to bring you bring you up to date on where we stand today with adm the count today would be 11 309 students 40 of whom are virtual students from uh from a funding perspective which is which is what i pay attention to of course the uh interesting thing i know a few of you got an email but the the class that we saw the greatest decline in is the one we fully expected to be which was kindergarten large number of families just deciding to wait a year or even skip kindergarten and roll their students in in first grade next year as i dug into it i just looked back at prior kindergarten years and only three times in the last 20 years have we seen a decline of two percent or more in our kindergarten classes the first time is the class of 2020 which is the children that were born after 9 11 the second time are our current fourth graders who were the the children that would have been born following the great recession and now this one with the uh what we're calling the coveted recession eventually but it was just interesting to see that that's where our greatest loss was in that in kindergarten had we had a normal enrollment in kindergarten this year we would be would be somewhere up in the neighborhood of plus 75 students this year which was certainly bucking the trend of what many of my colleagues are experiencing across the state so good news on an adm standpoint so the 11 305 309 309 is it compares with what was our number last year it's up uh 25 25 or 30 from last year still down from the prior fall right because we did lose uh 60 60 plus last year but okay certainly certainly good news and you said had we had a what we would have considered a normal kindergarten class it would have been up almost 100 well over 70 up yeah oh wow okay great okay thank you mr phillips any questions for chad let's move to item 4 on our agenda dr roberts you've got items 4a through in that you're requesting approval on you want to take us through those sure what my record for number of requests for approval is but this may be approaching this approaches those first five always the same but my request for approval include minutes of the public hearing meeting that was held on september 10th which was the kickstart to the ability or opportunity to collectively bargain also the minutes of the regular school board meeting on september the 14th we also have a list of supplemental contracts for you we always have field trips professional leaves and school fundraisers on here no requests specifically for those this particular time we did have a set of uh claims from dated september 28th that's a little over half a million dollars and then a set of payroll claims from september 11th that was about 2.4 million dollars additionally this is the second reading for policy 2266 a new policy which is non-discrimination on the basis of sex and education programs or activities which is title ix that was a federally directed situation as changes were made we needed to change our policy to align with that additionally we have a request for the budgets for title 1 part a title ii part a title 3 and title 4.
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policy 8450 control of casual contact communicable diseases has just been updated to add covet 19 and then policy 2266 which is a big one that's title ix nondiscrimination on the basis of sex and education programs or activities that's due to changes in in federal law more specifically we designate both a male one of the changes we designate both a male compliance officer and also a female compliance officer to to help with with any complaints or any items during that process so these are all just for first reading and we'll bring these for second reading and adoption next month okay thank you next item on the agenda is an approval request for a teacher appreciation grant um is that yeah so three thousand two hundred twenty dollars no 3220.01 policy number 32.20.01 so just to be clear we're not making any changes or updates to that policy but in order to be eligible for a teacher appreciation grant money from the state we have to annually approve a policy and so i'm recommended obviously that we don't update it but we just have to annually approve it do i get a motion to approve yeah i'll make a motion okay we have a motion in a second any questions or discussion hearing none all in favor all opposed motion passes next item on the agenda is an approval request for an e-learning day to conduct parent-teacher conferences yeah so obviously in order to uh to help our teachers and help our families and to still be able to conduct our parent-teacher conferences because i think you know teachers do a great job and have an ongoing dialogue but we have to think outside of the box and do things a little bit different this year we can't bring family or parents in during the school day and we also don't want teachers to have to work a lot of hours outside of their contract time so in order to for us to to be able to hold parent-teacher conferences we want to be able to conduct an e-learning day on october 22nd after fall break we discussed this with the teachers at the gcta and we feel like this will best allow those meetings to uh to take place and teachers will plan e-learning activities for the students to complete while at home and then they will be teachers will be meeting with parents throughout the day virtually so we'll we'll work with the teachers to kind of flex their schedule because we also recognize that not every parent is available during the school day so we want to be able to flex that so where there's some evening where there are some evening hours available also so if there's uh so if there are parents that aren't able to do it virtually then um do we have a what are we gonna do about that yeah by phone okay so if they can't meet on computer face-to-face we'll just go to the old school route okay all right through phone calls yeah it works too yep sometimes i forget that myself okay can i get a motion to we'll approve okay okay motion and a second hole in favor aye aye all opposed motion passes next item on these using on the agenda is other business does anyone have any other business to discuss or questions comments i guess i just want to say jeff um and the administration he did the student of the month i think that's great it's really fun to see the little people and uh it was very fun i like to continue guys thank you yes indeed yeah we have a lot of good things that take place here and so we're going to do a better job of sharing them sounds like a good idea anyone else okay last item on the agenda is adjournment go get a motion to adjourn [Laughter] thank you for coming and be careful going home you
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we also have a new service agreement with a new benefits broker slash consultant that is being recommended by our health trust we have a 2020 additional appropriation resolution that's the resolution that comes out of tonight's second public hearing we have a resolution to change the number of teacher days for 20 20 21 that is in regard to the number of uh teacher session days the number of days that we dedicate specifically for teachers not instruction so this year when we added a time to the beginning of the school year took the start date from august 6th august 10th made sure that our teachers had three paid days to prepare for that on the calendar is two and a half and so we just had them stay for the extra half day on a friday paid for that extra half day because we changed two and a half to three we need to have you approve a resolution to change that number of days from two and a half to three and then there's a resolution of the intent to pay the teacher stipends that i uh reviewed earlier so those are the many ones that i have um let's see let's see it looks like i have an extra piece there yep okay good so board members is there a motion to um approve items four a through in on the table so thank you mr persinger for a second thank you mr bryant questions if any do you have for dr roberts or any of his staff on these items dr roberts on the second reading of the non-discrimination can you explain to me the how that works so we have a second reading and then next time well there'll be a i'm not quite sure yeah so so our policy indicates that a a revised or new policy would go through two readings so first reading was on september the 14th and tonight is the second reading so actually your approval to tonight if you so choose i would make this policy policy julie if we agree on it tonight okay so what i see in front of me that you sent that there's some green and there's some so the green are the changes those are the changes right okay yeah just like last time you had some green but there's changes since then right yes yeah okay so so yeah okay thank you so they're they're the the we had a few words added based on mr monroe's um recommendation on just making sure the definitions for sexual offenses align with both federal and indiana code so slight changes there and then dr shed cut a a blank where we had not put a number of days that we allowed people to respond back to when we'd given them the the information about the decision and it's five i think that's the top of page 18 if i'm recalling the pages but so those those tweaks were in the policy and it's still the 90 days that you have to have still that timeline within within 90 days dr said just did make a nice helpful observation i think at the beginning of the meeting tonight that that that policy looks this long it's still going to be long but it's going to be shorter if we take out all the editing notes and and the options that were in there that we cross out and so forth right uh yes it will be reduced thanks for raising that doctor bills that that that's my question is along those lines uh chris you've you've had a chance to look at that you're you're good with what the changes that were made okay we used chris as direct language right right and did we include the definition of consent yes in there as well yeah and does anybody want to grill dr pleek on the her four title requests tonight i already sent her notes and got answers yeah i got copied on some of those those were very helpful thank you gina yeah i think that was something we talked about and did appreciate gina's kind of one pager i think title one went to two pages or more but pretty much was able to scale that down to be readable and understandable i would share with the other board members i swapped a couple of notes with mr phillips and i think a copy james on those as our health trust representative just this this service broker the expectations these fees i think will be higher than we've been paying but um chad and the and and james and the rest of the health trust feel fairly confident that we'll more than make those up in savings on some of our expenses that we've been incurring with that so because of those questions mr caldwell mr phillips he did put a slide into tonight's presentation just to address some of those questions that have been asked okay thank you thank you chad any other questions hearing none all in favor of items approving items for a through n as presented by dr roberts please indicate by raising your hand all opposed same sign that motion carries unanimously thank you dr roberts miss heine you have some human resources recommendations i do thank you i'm requesting approval of the human resource recommendations as presented this evening thank you is there a motion to accept the recommendations made by ms heine thank you mr brian is there a second a second thank you dr shedd any any questions from his hiding hearing none all in favor please indicate by raising your hand all posed same sign that motion also carries unanimously thank you miss heidi board members other items for this evening dr bill's anything from you mr persinger okay mr bryant dr shedd i i'll just add i do appreciate because we've been getting lots of emails i appreciate the work that everyone is doing to respond i appreciate the flexibility that we've had and it is very cool that james said positive stuff tonight but i appreciate that that we are learning from it and um i aspire that second nine weeks is going to be much well more calm perhaps we'll say as long as everybody's really healthy and smart during fall break so i just appreciate the work that we're all doing and that we're all listening and we're listening openly versus meaningfully so i i do enjoy that work and i hope everybody has a great fall break people have worked really hard there's a significant number of our administrative team that i don't think took the summer off and i'm sure we have a good number of teachers that didn't as well so they do everyone deserves fall break so do enjoy it and be safe thank you dr shed dr roberts nothing more that thank you mr culver thank you dr roberts i would echo um dr shedd's points i i i wish we could go faster with being better at our alternate modalities of providing education especially the bridge i think we've been learning on the fly i keep reminding myself we're seven weeks in uh we've been doing it that we the program we thought was going to be a temporary stop gap because do you guys remember april we really thought by this time in the year this would be way behind us i think and we were just starting to get a hint that maybe not and uh and so i think i think the the teaching staff all the folks involved with with delivering uh the bridge education plan there are to become commended for for hard work i i feel bad continuing to ask people to be patient but it's really seven weeks it really is just seven weeks we've done and and i i like uh dr shedd said i i'm convinced that the second nine weeks will be incredibly better and more successful at the work that we do then the first nine weeks was and yes yes yes please if you can take a down week control break and relax and uh even if you just sit quietly and sleep a little dr caldwell i or mr caldwell i should add because i get to hear about all the school corporations in the state of indiana and where my student teachers are are not we have done a fabulous job serving kids there are way too many school corporations that have not and didn't prioritize kids over all kinds of other stuff so i'm very proud that that was important to us in all of our decision making and our chaos and requests for flexibility it was always about the kids so i do appreciate that and i see it compared to certainly corporations our size thanks dr shed thank you um our next a reminder our next school board meeting um is on october 19th so we have uh about three weeks uh from tonight and we will have a fall break in between now and then so please everyone in that time away if you're traveling travel safely if you're just staying here please relax and and get some downtime there's no other business for this board this meeting is adjourned
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i am going to start with um i received a letter today um and i just like to thank uh mayor lambloy for her 22 years of service to the district she has sent me a letter that she is going to retire um november 30th so i just wanted to wish her the best in retirement and thank her for the years of service that the bandwagon school district has developed bamboo community i also like to make sure everybody knows that i've been working with our technology department we're having some issues with wi-fi access over the annex i believe that this evening i gave a directive earlier today tonight our technology department was over at the annex we're changing out access points we've ordered new wi-fi cards for our laptops for the teachers over there and we are on the phone with hp um today to try and figure out um if we have a computer issue we know we have our access points were okay you know there weren't the issue we do have very high end access points so we're going back to a lower standard of access point to see if that resolves some of our access problems and we knew that we found out earlier on that the wi-fi cards in our laptops were subpar they're not intel wi-fi cards they're a no-name brand basically um so we ordered intel wi-fi cards which will be replacing them as soon as they come in and in the meantime we're also working with hp because that doesn't work obviously we need to have our laptops replace that they are under warranty so we are working with hp for that okay so now we will move on to students of the month i have the principles online so uh we are going to start with dr s doctor asked if you could commute yourself and do your students of the month for my for the month for next is joey lopez and mr kapowball's class and stephen and mrs beers and mrs baller's class congratulations great wonderful and we're gonna move on to lafayette for first and second grade and we're gonna go to mrs clark for first grade our student of the month [Music] is our second grade student of the month congratulations and now we're going to go over to smallie for third fourth fifth at sixth grade with mr edwards good evening everyone our third grade recipient was zahara zia our fourth grade recipient was valerie velasquez our fifth grade student was marina rodas and our sixth grade student was keenan bailey congratulations and now we're going to move on to community middle school for seventh and eighth grade with mr santa sermon hello everyone to recognize okay and for the high school for ninth uh 9th 10th 11th 12th grade that would be mr smith mr smith you have to mute yourself my apologies high school is proud to announce their recipients of crusader citizens of the month uh ninth grade recipient mercedes station 10th grade recipient bryce cobb 11th grade recipient kevin angola hidalgo and 12th grade recipient lisbeth hernandez congratulations and congratulations to all of our students of the month now we're going to move on to our gem award presentations we're going to start with the montanax and we're going to go back to dr s okay doctors um just like to congratulate mrs alfaro for our gym um winner of the month um she's our currently our esl teacher is just wonderful and thank you so much for your hard work and dedication during the summer testing all our students congratulations mrs okay now we're going to go over to lafayette and mrs clark lafayette for the month of september is maddie reese maddy thank you for two weeks of positivity um it was a great breath of fresh air and congratulations now we're going to move on over to smallie with mr edwards uh general award goes to mrs hansen it could have been any one of our staff members for the hard work they've given us so far this uh couple weeks but miss hanson's are still a nurse okay now we're going to go over to community middle school and mr sam well everyone um the gem award winner for community middle school is donna bennett our school nurse as well uh it goes without saying uh this year there's a lot of heightened awareness with health and donna has done a tremendous job ensuring the safety of all of our students and all of our staff this is my seventh year working with miss bennett and i'm proud to say she is our gem award for this month thank you and we're gonna go over to high school with mr smith well again um our going the extra mile our gem award is being awarded to ms ashley nemourowski she is also our school nurse um narowski has done a tremendous job keeping us in the movie keeping us updated in terms of you know requirements and expectations from the cdc the department of health and she has truly done a remarkable job so i don't think we would have such a smooth opening without the assistance of ms nemeroski so thank you to awards industry as well as dessert and i think that goes for all of our school nurses i think they've all done a wonderful job in helping making sure that we've had a smooth opening so not only uh congratulations to all of our gem award recipients this month but all of our school nurses and for the district we have mr matt gould uh he's gone above and beyond this summer helping us out with the food bank and doing some donation work for us this summer so we want to thank mr matt holt with that we move on to committee reports we did have a governance committee meeting and i think mrs morris is wants to give that report yeah so we met for governance and uh went over district child care which is going well um and with middle earth and uh talked about some mental health issues and resources for staff and then we discuss school choice and in looking at the numbers and the benefits the money that comes in from it the benefits of the students that have come from other districts [Music] we want to wait a little bit longer before we start that program as our enrollment rises it might become a necessity but right now we're okay and we would like to keep it going for as long as we can as long as the numbers allow for it and we also talked about football game on friday and that you have to buy tickets using venmo so if you want to buy a ticket you have to have your vandal account [Music] all right uh that's the only committee meeting we had to discuss at this point in time so we are open to the public for agenda items only please come up to the microphone and state your name and address we do have three comments online right uh professional o'reilly down four um so i guess you could just you know delete the ones that i posted online i wasn't sure about oh yeah i wasn't sure if you guys would be an executive before so i wanna you know be on the safe side so um yeah the first one i think i wrote was about a half day or i'm sorry about the november 3rd um what was the reason for um not was it going to be a yes it is going to be a virtual deck is there a reason for that yes the governor closed uh all schools in the state of new jersey for election day thank you first one was about the virtual day on november 3rd the second one was for the parent resources different curriculum part of the district website can i find the curriculum for the sexual assault lgbtq curriculum yeah so i and then i posted another one that i actually was able to find the curriculum on sunday uh so i was looking at the curriculum and just you know wondering if there's any chance if they're allowed to opt out and you can't opt out of the courses is that allowed um as of right now they're state mandated so i did not see any opt-out provisions from the state okay and the second question was um so i saw the two websites uh cbc and the textbook and um they're just wondering if there's going to be any other reading materials um for those only two reading materials that the kids will be looking at i believe that's it whatever is in the curriculum unless there's some supplemental materials that the teacher would like to use okay um is there any way if like the parent is kind of learning about this that the teacher can let the parent know like i'll be doing this topic on this day um would that be allowed i'm not 100 sure about that again this is a state mandated curriculum and this is something that's being mandated by the state and something that we must cover okay i would just want i know i just uh hope that um because some people do have religious um things that you know has to do with um you know termination of pregnancy same sex and all that that's going to be um presented there so um for those parents that have those um issues or review that background i just implore that you have the teacher uh kind of confer with the parent um that i'll be covering a certain topic on a certain day you know there's no way that the child can knock that that's that's telling like in the future to do just because i looked at the uh curriculum for english you know require readings or you know summer readings and um you know i just never wanted to you know look at the um do the lgbt uh part of it so it didn't really come up but i thought that i'd like to know what my kids are reading um so i let them you know they tell me what they're reading and i actually looked at the reading that was under the lgbt and actually read one book which really conflicts with how i want to raise my kids so that's why i wanted to have the teacher you know let the parent know what they would be presenting in that class any of the comments scene we're moving on to approval of minutes 5.1 the minutes for september 14th 2020 can i get a promotion motion mrs martinez second second second mrs morris discussion i need to abstain so miss martinez needs to esteem so does mrs stevens any other comments questions seeing none can i get a real call vote yes yes yes moving on to personnel resolutions resolve superintendent of school recommends for approval the resolution that has outlined the personal resolutions of the district 6.2 through 6.9 can i get a motion motion motion this is more a second second second just a bone oh yeah mr bone discussion i just would like to say i'm happy to see the extracurricular stuff getting going through and getting started yeah it's just just all of our stuff just a quick side note just so everybody knows um my weekend report is going to gonna include a lengthy proposal from the drama club of how they're going to do a virtual drama production so i'm going to get that to you i want you to review that for me and then let me know if we're going to move forward with a virtual drama production for this upcoming year okay so if you can do that for me i greatly appreciate it where can we view the curriculum of a sexual assault lgbtq stuff yeah if you go to our main website and go to curriculum it'll take you out to atlas and then atlas you'll be able to see all of our curriculums there where's uh curriculum parent resources under parent resources and then district curriculum okay any other comments on personal resolutions yeah for 6.5 so the curriculum is still being written like it's still in the process of getting out or is this flipper no that's it no it's fine so i guess i'll wait until we get to that actually just to ask any other comments well with that curriculum that was heavily influenced by what the state is asking it is right like that's completely they're like they're given they're basically saying and you're adding just little tweets right and what um paulson did was basically take the state um guidelines and curriculum and enter them into apps so could we could you let us know how it's being folded in like at what grade levels is it every grade i mean so it actually starts i believe in well there's mention of just um books and resources in third but i believe in the fifth is when it actually starts tony's on to give more information tony you want to uh add in on this sure i'm working over my notes the question um okay the actual ones um i think what's happening uh uh it's gonna be pushed in through future professional development um [Music] no it does um you know what we're gonna do is we're gonna get a uh we're gonna get a brief out to the board i will have it out for this weekend for you it's infused in grades through twelve through literature resources that are available in the classrooms the actual lessons begin um like the actual health lessons would be in high school in high school teachers will have professional development on the curriculum however not be directly speaking to the curriculum it says if there is a question but they'll know where the resources are and what to refer to in the younger grades all right so it says like on the page it says like week one and then it says 40 weeks so this is kind of just like the framework but different lessons would be equipped throughout the year yes okay any other questions on personnel okay microphone uh yes on all i would like to hold off on 6.5 until i'd like some more info on that so i'll abstain on okay [Music] so it's all in the ed committee um the last ed committee meeting that we have right so if you go into and all the board members have access to the egg committee report in all the files so if you have any questions you can look there right now by your own so this is just for payment for work this is for paying off the curriculum putting the curriculum into action early yes september yes personal resolution middle and elementary resolve superintendent recommends for approval the resolutions as outlined personnel resolutions under middle and elementary schools 7.2 through 7.6 can i get any motion mr bone second second second mrs stevens questions comments on 7.2 the an employee we're hiring has a different last name in the um just the resume and then the person we're hiring theresa i don't know it's just like she got married she got married any other questions resolutions as outlined to educate the resolution of district high school 8.2 through 8.4 can i get a motion motion motion mrs stephen second second second mr bataliere discussion will we be getting more info on our curriculum yeah so if you go to the um ed committee from september 14 we [Music] um so basically for grades 9 through 12 we're working with an organization called high tax they'll be doing staff professional development administrative professional development and actually our first pd session is scheduled for columbus day um they'll be meeting with students in grades 9 to 12 and pe or health classes and we will also have a parent night um classroom lessons in grades 5 through 12 are um outlined there as well it's basically just to review the new jersey mandate and mandate um as i said we purchased a series of just books that are appropriate for different age levels that will be available in classroom libraries um and then there's lessons and planning we'll have speakers come in you know to address certain areas of the curriculum it goes on to identify what high tops will be doing with us uh we will also be using for the sexual assault curriculum i have my notes on that um we'll be working with zoofall um they're going to be doing a media literacy program with us on on sexual assault uh services that are available um and i can send you the email from them but again basically it's uh seven to nine sessions and health classes over a marketing period um nine grade health classes would happen during their second quarter twelfth grade would have them during their third quarter um so basically it's more geared towards the high school health classes but with resources being presented and available for the younger grades we have all the links to just different subject areas and um curriculum resources that are available in those subject areas yep and then in the lower grade someone had asked about how low it would go fifth and sixth talking about marriage equity uh basically would be more what the state is mandating uh to be addressed at that level and the anti-defamation rule that's it in a nutshell a lot of it there really isn't a lot of um creativity on our end it's more what we have to cover and how we can cover did that help yes okay you know i'm sorry i can send you more um just you know correspondence that we've had going back and forth but that's really okay 8.3 yes education resolutions middle and elementary resolve the boundary board of education approves the resolutions outlined in educational resolutions under middle and elementary schools is 9.2 can i get a motion motion motion miss more a second okay second miss martinez questions comments uh yeah i noticed this one's plural parental requests how many do we have in the lower periods it might be the same family but two students because i don't remember two separate requests i think it was one request it's for two students one family [Music] any comments or questions microphone yes special uh services resolutions resolved the boundary board of education approves uh proves the resolution says outlined its special services resolutions 10.2 and 10.3 can i get a motion motion ocean mrs martinez discussion yes but you guys finance resolutions resolve the foundry board of education approves the resolutions has outlined the financial resolutions 11.2 through 11.6 can i get a motion motion motion mrs stevens second second second mrs russomano discussion i've got to stand from check 36736 could you just share with us a little bit more about 11.6 what like what that is sure the mckinney-vento act is for um our homeless students so we work with the um bergen county special services school district because they regionalize who you work with for um homeless so we receive um it's a lot less than we have in the past but we receive approximately 250 to 280 per homeless student that we're allowed to put towards the cost of counseling or um tutoring services for those students so it just helps to supplement that um so we have to sign into an agreement with them that we're going to follow the guidelines of identifying who these students are and then providing the services to them and what we do is at the end of each um it's now it's the half year so it's in january and we'll do it again in may we basically send them a list of how many homeless students we have what services we provide for those students notes on academic performance and then they reimburse us the cost of it's you know 125 beginning of the year any other comments or questions seeing none of mike broke off yes the ball yes the phone yes yes steven yes yes yes yes okay other matches come before the board and new business um do we have any update as far as the um i believe they got refunded but hold on one did the 8th graders last year get refunded or they were still planning to include them in the trip for this upcoming year all right so um they uh regardless of whether or not anyone had tripped insurance for the 8th grade washington dc trip the tour company decided to go ahead and issue refunds minus the 50 deposit um for processing fees as an accordance with their contract um they actually part of their contract is to um includes pandemic and not reflux so they were gracious with that what we did was uh we issued refunds to everybody um who um who requested a refund but also all of the fundraising money we put into an account uh for this year uh for the students and their marine level so that's traveling with them to ninth grade and we haven't documented who raised what during fundraising so if we do move forward with the trip we'll be able to apply that yeah they were refunded okay um the student i'm particularly thinking of is like going to vote tech so that's why i was if they were supposed to refund and get it they should probably reach out to them thank you any other old business new business who supervises the use of the football field during the weeknights but it's not a high school sport because the lights are on pretty much pretty much seven days a week and there's people riding bikes and stuff on the field and on the field on the field i've seen them personally so i don't know who's in charge of well i haven't made sure that doesn't i haven't paid custodian there who should be making sure things like that does not i've seen them the last couple of years riding bikes on the track that's you know a reason i will take care of that first thing tomorrow morning explains why my field gets ripped up all the time well that in sports yeah okay but we have a custodian that um monday through friday is there from 1 15 to 9 15.
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gentlemen yeah mrs doyle here mrs croner here mr lightfoot present miss morgan here mrs moyer here mrs swanson please rise for the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all these are weird okay year 21 budget we will therefore have two opportunities for public comment tonight the first opportunity will be during the public hearing on the fiscal year 21 budget if you wish to make a comment about the fiscal year 21 budget please make it during the public comment portion of that hearing if you wish to make a comment about some other matter unrelated to the public hearing you may do so during the second opportunity for public comment please make sure that you noted on the comment card during which portion you wish to speak this is the public hearing convened by the board of education of community unit school district 308 regarding the fiscal year 21 budget at this time i will ask each member of the board of education the district attorney and the district administrators who will speak to identify themselves for the record maureen lemon ruth croner heather moyer matt balman lori doyle john sparlin brett lightfoot tony morgan christy tyler at this time i would like to ask our administrators to give any additional information and updates on the fiscal year 21 budget thank you for your review excuse me i have included the budget summary page and you will notice that the uh the deficit is now 5.9 million this is a change from the 5.5 million deficit presented to the board in the tentative budget and from the 8.2 million deficit presented to the finance and facility committee in that version additional staff were added for the in-person learning plan presented at that time so i'd like to start by re-examining the primary cause for this deficit which is directly related to kovid first the loss of the increased evidence-based funding dollars that we would normally have received and be due to the additional staff and ppe uh required to meet standards for safety and now some of the adjustments that have been made to this final version of the fiscal year 21 budget include we eliminated the curriculum allocation this was kept in the tentative budget as a placeholder for chromebooks but this year's lease payment as well as some additional expenses will be completely covered by the digital equity grant this grant did just come in at over just over 1 million dollars which is more than the amount of six hundred and fifteen thousand that we included in the project uh for projected in the tentative budget uh we we reduced the line for item the line item for ppe given the recent board approved bid that resulted in more favorable pricing in addition we wrote an amendment for the cares act to move more ppe ppe expenses to that grant and although we added additional custodial and health clerks the number of staff needed has been adjusted given the plan present being presented tonight and i'll speak more to that during that presentation and then finally carry over from fiscal year 20 grants allowed some district instructional expenses to be moved into the grant funding as for the levy we are very close to where we were in collections at this time last year so far we have collected just over 96 percent of our total 2020 extension and we have more payments still coming in the upcoming months and this budget does reflect that and then i just a final reminder that this budget more than any other budget is built on a mountain of unknowns we won't know what if any additional savings or expenses any model of instruction will bring until we were we are in the midst of it in that regard there may be cause to approve and file an amended budget at some point in the year however fiscal year 21 expenses have been reviewed and adjusted where possible since the tentative budget was presented in august can i answer any questions for the board so uh thank you miss tyler and i know you updated us as well at the finance meeting which we'll talk about shortly um that can you remind us again the difference in what we had anticipated receiving from the state versus what we're going to receive from the state what's the amount the amount we were projecting to receive 4.3 million in additional evidence-based funding dollars this year okay and so we're now we were at about an 8 million deficit when we saw the first version of the proposed budget and now we're down just just under six million that's correct that is correct and as we learn more information through the year and especially i expect to hear more information after the elections we'll make adjustments given that information so does this budget assume that the second semester of school will operate in the same manner of the return to in-person instruction we're going to receive be getting later tonight does that make sense yes okay are you asking does the does this budget reflect what we're presenting tonight what we're presenting tonight to continue through the remainder of the school year yes okay and what reason does the state provide you said that the state funding is not occurring and it was uh directly related to covent right how how or why is the state not um providing those funds as it relates to cobit how is that affecting or what is the reason for that as as covid as you know it's had a an impact on finances and revenue throughout the state sales tax and things like that so in order for them to present a budget they reduced the or kept the evidence-based funding flat for this year in the state budget so that means no new money distributed to the district illinois school districts in the school districts such as ours a tier one school district that that means a lot more money as compared to as it would to a tier four school district christy where do you guess that that puts us before we've been talking about things like 62 percent funded where where does this lack of progress we'll call it toward the goal of fully funding schools where does where does that move that move us to well that's very hard to predict because it is a very complicated formula and interesting the state did not release those tiers this year because of the lack of funding but i would expect us in many districts to move down in the percentage of adequacy have have our expenses and what they're asking of us to provide for kids have those expenses increased um well you know staffing and you know staffing increases every year of the expenses for staffing between salaries benefits things like that yes and just normal utilities things like that that we must pay any any any guesses or any information on how that difference was expected to be made up there's that too from the from the state no no okay no no no offer or no guidance on that one no anyone else have questions or anything they'd like to include a question just popped in my head but i don't mean to put you on the spot i'm just i'm curious the approximate four million dollars in evidence-based funding that we thought we would receive what percent increase would that have been over last year well it's about we receive about 70 million dollars in evidence-based funding so if you want to give me a second i'll do this i'm just wondering if it's like around two like two or two percent or three percent so yes about two and a half maybe are you you mentioned that the uh digital equity grant came in higher than what we had anticipated which is very exciting yes um and helpful are there any other outstanding grants that we have out there that we're waiting to hear back on at all well one grant that we did hear back from uh the will county cares act that we were able to secure 65 thousand dollars from that source and is that reflected in here yes okay it isn't reflected but nothing else outstanding that's not already in here no so if there is another um stimulus package coming down from the federal government then we would make that adjustment yes okay so christy just kind of a general question just to make sure we are all on the same page it's been a few years quite a few since we've had a deficit budget um what does this mean when we have a deficit budget that we're submitting so to make up that deficit we dip further into our reserves or our fund balances so that means our fund balance will reduce from sorry uh from i don't have it but it will reduce i believe it was around 16 million so we're going down to 11.9 just under 12 million dollars and do we have other it looks like we must have a deficit reduction plan yes included with this so and that is filed so that is part of the um entire budget document that is attached to a line i'm sorry agenda let me i haven't written down nine i believe it is right yeah yes um so that is part of that and it's a very if you look at that it's on page twenty 4 through 27 i believe but it's a very very high level reduction plan so to address the deficit what i did was include increases in evidence-based funding going forward for next year and if that does come true if evidence-based funding does get it back on track next year we're facing a deficit of just under 1.6 million so that's an estimate and then in fiscal year 23 we would move back on track to a surplus budget if evidence-based funding is back on track do you have anything else in that reduction plan besides the hope that this will return next year just the expected increase in the levy of your property taxes but that's a new construction anything pardon do you have any anticipation of more new construction anything like that this is just the operating fund so that would be in the capital projects fund but i will uh now after the budget is adopted i'll work with forecast five to do a more detailed five-year projections with these new numbers anything else are you getting ready to talk you can't tell anymore when people are going it's the masks but um yeah you know last several years we've worked really hard really diligently on trying to to balance these budgets cutting 2 million 3.2 million i'm going to happen just going after everything we can to to balance that budget and looking at pardon me 5.9 million um that's tough that stuff it was tough to to find three million dollars to 3.4 million dollars to to balance a budget with where where to even start i know that's not a great topic it's not a great subject to to want to start to go into especially there are so many other large items that we're discussing but to to move forward on the hope that the state's going to go back to increases on the evidence-based funding that's on the hope that their funding is increased or comes through from somewhere and their expenses continue to improve and if they don't that doesn't look very well for us so as as good as a five-year projection may look it could look even worse as well without us knowing so i i don't look forward to it but the discussion is soon going to turn from uh approving this uh this budget with the deficit to let's let's balance that budget and we're going to have to find some big stuff and i it's going to be tough it'll be tough decisions and a tough discussion but i i agree matt i don't want to get ahead of myself because ruth and i have some updates from the finance meeting but i i think you know realistically we're not going to fight we're not going to find 5.9 we're not going to find four we're not going to find three but i think what would i think maybe a goal of this board would be to find things that might get us to two so that as we move forward we're gaining steam as it were versus sitting around and hoping things get better but i i just i like the context of we don't have to bite all of it right now even though we you know we we have to do something but it doesn't have to be six million now but we've gotta we've got to start working on it because as we all know the budget comes after we've already made plans for the year we've already done our staffing and that happens in the summer usually actually in the spring so this that means this board has until this spring to figure out what those changes are going to look like for next year and it's you know as we discuss we'll hear tonight what a reopening plan looks like if we can get to that point you know some of these discussions will unfortunately if we had a little bit more time but to be able to decide what what the student body is coming back to right whereas uh we make those decisions in those cuts and we're we're taking that you know that away those students that are already involved in certain activities groups clubs whatever they may be and now that we are at home some of those activities aren't running they're not operating as disappointing it will be for some things not to appear in order to balance this budget it would be just a little bit easier coming back into that scenario without those options but unfortunately we don't have the time to to put that together but it will be it will be another tough tough winter and spring with those reduction conversations and i hope that we can look at christy some of the things that because of the covid situation there have to be costs that we've learned that maybe we don't have to have those expenditures and when we come back what are the things that we can come back differently to so that we could reduce some of the costs because i know that there have to be certain categories that are not the same as they used to be so that's all i'll say for now but i know you know if we look at everything on the monthly bills if we look at everything on the the way that we've been doing business differently there's got to be some savings that we can find anything further and now the board asks members of the public to comment on the fiscal year 21 budget when the secretary calls your name i ask that you come to the microphone state your name for the public record and provide your feedback please note that the comments are limited to three minutes per person and that neither the board nor the administration will be answering any questions during this time thank you for your comments david edelman yes good from evening illinois the proposed budget has now highlighted the simple fact we are not okay as highlighted at the open forum meeting this earlier this spring the community has now told us twice it doesn't want to pass the operating referendum people in years past have advocated to not levy in years past we now have a deficit of 5.9 million dollars i would respectfully disagree that covet is not to blame for this though it's sped it up this has been years in the making unfortunately we have buildings needing repair we are behind on technology investment we must maintain quality and experienced teachers and administrators if we wish to remain competitive the community needs to clearly see what will be cut to balance this budget i have to say it's disappointing that this is not being presented tonight why is that people are demanding for schools to reopen due to covet crisis yet we don't have the adequate funding to support both virtual learning and in-person learning model to try and get the kids back in school ironically some of the loudest people in the community that are calling for this have supported this district the least which is extremely disappointing but not surprising the impact of this issue will now have a significant impact on our community as it relates to property values the quality of our community and the future investment of development we're left with three options one the right thing to do is for the community to raise the cash to set this district back on on its tracks which will be extremely difficult to do proven twice over the worst option is to continue to borrow money that's the absolute worst option the third option is to focus on being a core academic institution by following state and federal guidelines and unfortunately not having any extracurricular activities i appreciate your time and efforts through this difficult time i know many of you have received unfair criticism as always i come here in full support of the school district means a lot to me we've been here since to my family we have a business here and people should be very proud of this district but this moment this moment has been coming for a long time there's a group of people in this community that should be here tonight explaining themselves the ones that have the no signs in front of their homes the ones that have done everything they could to not levy and here we are with the budget deficit here we are 5.9 million and the bank on the state of illinois that's pretty difficult considering that's part of the reason why we're in this situation again i appreciate your time and i wish you all the very best of luck i appreciate your service to our community in these difficult times thank you at this time we will close the public hearing item 5.1 public comment on behalf of the board of education i would like to thank the public for attending tonight's meeting we value the feedback we receive from our residents and encourage everyone to take an active interest in their public school system residents interested in speaking to the board this evening are asked to have completed a comment card or submitted your comment by email to the secretary to the board when the secretary calls your name i ask that you come to the microphone state your name for the public record and provide your feedback please note that comments are limited to three minutes per person and that no discussion of personnel matters including names or specific job titles or responses to questions are permitted the board does not participate in discussion during public comment follow-up to your questions or concerns will be addressed by administration through the contact information provided on the comment card to ensure that all topics get addressed we will hear three comments per topic this evening thank you katie hayden thank you so much i'm just going to be addressing a few questions i don't have a paper or anything to read off of tonight i really just wanted to hear what you had to say i really want to hear about the plan coming up my biggest question is i keep hearing you guys talk about where are we going to get the money how are we going to get this what grants can we get the biggest thing i don't hear coming out of anybody's mouth and it's really hard for me to hear it is how are we going to make the money i understand that schools are non-for-profits i get that but our federal government our nation is broke the state of illinois is hurting and is broke we can't keep anticipating to get handouts that it just worries me we have so many great local businesses entrepreneurs that i'm sure would be more than happy to collaborate give ideas to programs i too have mentioned it as well and i wouldn't mind being in a discussion with any of you to bring new ideas to the table i'm a graduate from 2005 at ohs i've been in oswego pretty much my whole life and so of my kids i remember when it was a corn town and it just had target and applebee's so we've come a long way and i think it's amazing to see the difference but i understand population and growth is hard but i i keep seeing these things about increased tax revenues you know with property values how can we increase property values if now we're talking about our school being funded around 50 some percent with the decrease from covid so i i just want you guys to think about i appreciate everything that you do but i really think it's time that you guys need to start bringing some entrepreneurs into the picture how can we make the money how can we not be so dependent on the states the grants the handouts let's try to make it from within you know and be self-sufficient i think that if anything that's my biggest wish for sd 308 we've got amazing people out here i know you guys can do it let's just have a meeting and bring these creative ideas to the table thank you aaron mandeman i have a freshman that has enrolled in oswego high she comes to me all the time stating she is constantly getting kicked out of her google classroom that is of she is even able to enter at all she tells me she feels like she is learning nothing as these glitches happen so frequently the struggle to try to fight figure out the assignments when you can't attend class tough she has even asked me if i could pull her out of school to homeschool her her anxiety levels are high as she is struggling with e-learning greatly julia anderson hello first i would like to thank district 308 for all they are trying to do during this pandemic everyone is trying their best and my family and i are very grateful we have four children in us in district 308 and we are new to the district as well e-learning has been challenging but we are making the best of it as the school year continues i do have many concerns and hope you will consider them in your decision for in-person learning computers can't provide the same experience as in person the interaction children have with face-to-face learning offers mo more growth in development and helps children mature i'm not a teacher and having to switch from helping a junior eighth third and first graders has proven to me that i just can't keep up i understand online may work for some families but it doesn't work for mine i hope you will consider moving toward in-person learning very soon because i don't want my children falling behind in their academics julie de carl it's amazing that we're even considering sending our kids back to classes as the pandemic is worse now than when schools shut down in april much of the return to school seems to be driven by a vocal minority of parents who want their kids back in school because they either want a a normal senior year or b want their kids back in sports nothing is normal right now dr fauci and the cdc have both warned about how bad things will be this fall pretending things are normal won't make them so and frankly there are too many people in our community who haven't taken his seriously from the start and definitely don't adhere to social distancing and mask guidelines at home if we can't get adults to be responsible with masks how do we expect students to keep each other safe many of us have spent the last six months creating a bubble for our children the minute school resumes in person we're at the mercy of every other person in this community many of whom have continued having parties and get-togethers through this entire pandemic let's say the course and try this again in the spring maurice sims i would like to know how the district plans to address the issue of having absolutely no conversation about recent social injustices systemic racism or any representation of black and brown students in curriculum and teacher context what is the plan to address these issues and having race conversations in classrooms i don't want this issue to fall of deaf ears i believe this is the proper time to really address current events and it will also allow the community to know where the district stands on such issues being that there are a lot more black and brown kids in the district item 6.1 board member comments we'll start on this side this time in an effort to not be here all night long i will not have comments same i'll pass tonight same let's go rent kid well then here there's me and she could have started here laurie but he could've had saved the best for last um i just want to say that hearing about the budget makes my stomach hurt because i know what it takes to reduce two or three million we all do to get to six million is a lot of money it's a lot of money in a time where we know that the state of illinois doesn't have it and the idea that somehow it's gonna come out of this great responsible new future that we're creating is unrealistic and i'm not an unrealistic person i don't think the cheapest thing we can do is to not reopen schools in person because online is the cheapest option but as we said at the last board meeting there are some parents and some kids who really really are hurting because there's not the choice of going back to school or being online um i just want everybody out there to think about that if you're one of those people who's pushing for school to come back you're also pushing for it to cost more and you need to understand that there's a cause and effect out there as a community that when we put people back in school it cost us more money of course and that's not necessarily a bad thing but then we are going to be faced with the very difficult choices in the spring of how to get some of this reduced you know and i'm sure brent's working on it as we speak it looks like he's given the budget a good go over but what mr edelman proposed of having no extracurriculars that is not an extraordinary scenario that is a very possible scenario it is a very possible scenario that we will have to cut people lots and lots of people for six million dollars so people need to know that when we make these decisions it's the whole community's job to absorb the blow and the consequences it is not all disneyland it is not all easy and it is not all the board it's everybody in the community making choices and and balancing out these things that we want to have um i also want to say again because the one and we're not addressing specific comments but i'm very excited about there being an equity action committee that advises the board i'm hoping that we are going to have a lot of students that weigh in on on issues in the near future because i think that young people especially high school age people are the people that when they speak up they're the ones at the school they're the ones who see the kinds of things that go on and i'm not saying that there's not problems at junior high or elementary school but we're at a time where the high school students can have the voice to let us know what's going on at their schools how fair are these places how well do they treat you how care do you feel or how cared about do you feel by the people the adults at your school and you should feel that if you are young you should feel that you should feel like somebody's there for you somebody cares about you and somebody wants to help you when you're having a problem and if that's not happening in our schools i really really urge young people to write and let us know as a board and let us know as a school district let the superintendent know assistant superintendent everybody um and then i just want to thank everybody who put together this plan that we're going to see tonight i'm really hoping that it represents all the people who should have a voice in making a plan like this because to me if i hear later that those voices are being ignored nothing gets under my skin more than knowing that people tried to give good advice and it was ignored so i'm really hoping that all the stakeholder groups were listened to and given some input as to what we were going to do to to propose this back-to-school plan so that's it for me thank you i mean you said we get to save the best for last anyways i also don't have a whole lot to say because for right now what we're trying to do is have a board presentation on reopening so before we do that what i do want to say to our community and to all the staff members and i know that there are many many many many many people watching we've never been so um watched i think um please keep in mind that this presentation will not answer all your questions and it is not going to be great and and i'm just going to come out and say it because this is not our end goal everybody involved in schools knows that the situation we are currently in and the situation we need to go in and i have spoken with our administrators throughout the months that has taken a secondary seat to safety this plan is not going to be the best thing for everyone just like our current plan is not the best thing for everyone there will be communication that speaks to you as a staff member that speaks to you as a community member that speaks to you as a parent in a variety of different situations this is all going to be happening but not tonight tonight the first step to making that happen is for the board to look through this plan and make a decision on if this is something as mrs morgan said looking at costs looking at the realities of everything that we approve of and think is in the best interest of our community at this point in time not forever so with that being said i don't really have much more to say except to please keep in mind that the intention here is to provide a better learning environment with the understanding that it's not what we would normally want as a learning environment and to please have patience and you will get your answers that you need you will get the answers to all the what ifs and we will work through those as we go together as a community that's pretty much all there is that i have to say 6.2 board committee reports financing facilities take it away brent just doing some quick calculations here and i'm done okay um that's three okay so um as the board is aware the finance and facilities committee met for a second time because we felt there were going to be a number of questions that that needed to be answered and so we met again um on tuesday the 25th of august i'm sorry that's the old that's last month we met last week last monday monday i'll try to keep this short and sweet we answered a lot of questions there's still more kind of in the background historical context that had to be explained um and the discussions uh i would say parallel comments that we've already made and comments that we may continue to make tonight in along the lines of we're not going to be able to cut 5.9 million that's probably not the goal um but there are things we can do one of the things i was looking at is and i know unfortunately we all love to hate these documents the budget reductions that we went through in 2018 by quick math and i do mean quick there's somewhere between two million and three million dollars that the board in 2018 felt they were not comfortable making those decisions but they are decisions that have been vetted by administration not necessarily recommended but you know we we have a playbook if you will that could potentially get us to two million or three million dollars add to that any money if we choose to sell that land on route 71 understanding that that's money that we had hoped we could put towards things like curriculum and other activities that are going to have have to be used to fill budget holes we got creative in the finance and facilities committee meeting there were the questions that have to come up that can't be answered today regarding building use utilization and i know that's something we may talk about in the future but there's other discussions that came up that i'm going to frame it this way ruth cut me off if i get too far off kilter here there there may be additional savings that we could we could activate with the cooperation of our employees that would have no impact upon their salary and benefits but could save us a substantial amount of money in the way that we calculate some cost to the district it's not a snap the finger fix it's something that would have to be done through a discussion but everything is on the table and so we've asked miss tyler to take this conversation offline to get numbers put together and the committee will be meeting about that to go on a little bit more discussion more discussion further down the road it could be it could be a considerable amount of money um but i'm not saying it's a it's a guaranteed win because it's not i think i think the only thing i will add to that as you mentioned the what you call the playbook from 2018 and i think the only thing i would add which i did mention that night is now it's 2020 and not only do we have some new coaches in the game but we also have different opponent maybe i guess we're going to use those analogies like perhaps that playbook could be revised at some point to with fresh eyes to to take a look at look at a bare minimum we need to have it revised by the administration and one of the things i was we were explaining to the committee is look when this was built we asked the administrators to score it based on impact to kids because it's fair right we are laymen representing the community trying to do what's best for the district so we can rescore this we can look at it again but the concept there is is that we might make decisions today that we weren't ready to make in 2018.
⚗ AI-reconstructed · cite from original above
i think all right good evening everybody we have our call to order september 28 2020 regular business meeting of board of school trustees the start time of 602 this evening uh been a while between our our last meeting and now uh for carl rise we asked mr hoffman to lead us in the pledge of allegiance i pledge allegiance to of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice tonight so tonight uh item 1.03 on the agenda we have a couple of prestigious awards we have miss marianne chapko retired elementary principal the recipient of the sagamore of the wabash award from governor holcomb for her career in education uh we're also going to have award for jesse mendes crown point high school junior house resolution to being named the state champion wrestler miranda elf crown point graduate was the house regulation resolution being named the 2020 softball player of the year and all-american uh so i think the best way to handle it we talked briefly before the meeting uh miss peck are you out there i'm looking for you thank you for joining us thank you for helping present the awards could um i'm going to turn this around i was going to come down and join you but a little bit [Music] um first of all it's a pleasure to be here tonight to for all three of these awards and i just want to say that with every single one of the awards you're going to hear tonight it really is about the crown point community and families working together to just do great things i also would like to thank the school board and the administration for allowing me to come in and to do these awards you know when covet hit some of these awards um we had to put them on hold so i really appreciate thank you guys for allowing me to come in tonight the first one that i would like to present is an award that was actually awarded by the governor eric holcomb and this was the sagamore the wabash award i would like to just give a little brief explanation of the sagamore the sagamore is a term borrowed from algonquin speaking american indian tribes of the northeastern united states used to describe a lesser chief or great man in the tribe to whom the chief could not could look to for wisdom advice guidance the award is given to those who are under distinguished service to the state the stagger more the sagamore states that the honoree is distinguished by his or her her humanity and living his or her loyalty and friendship his or her wisdom and counsel and his or her inspiration and leadership former honorees include astronauts musicians and politicians tonight we're we are awarding somebody who is um you know a was a teacher an administrator the principal at eisenhower elementary school and which by the way i went there for kindergarten just like i know and you know what a what a great it just you know what a great award for somebody who is part of public education so um i also wanted to read something um because of kovid normally we submit um for the sag mother wars because the governor is one that awards them and we put all the information that we can you know to try to get the saga more and this year because of kovid there was a um you know there was a stutter if you want to call it i mean the governor was obviously focusing on on things that were outside of the sagamore award but i want i don't want to embarrass marianne chapco's at all however her husband sent this in now keep in mind that we already set the award in because she has has won other awards in fact i actually met marianne chapco here when the board was recognizing her for an award with the northwest indiana um let me see exactly what it was the uh the influential women of northwest indiana award for education so this is not somebody who's never had an award before but i want to read you what he had said and this is what what he had sent to me and what i forwarded to the governor when i initially reached out to seek a nomination for my wife for a second more than what wish award as she reaches the culmination of her long career in education i could never have predicted she would be leaving her school teachers students and staff without being able to say goodbye i've had the unique opportunity to actually witness how she interacts with your teachers and students as she has been in her home office during these many weeks of the worldwide pandemic i have witnessed that it has been no easy feat for principals to lead their teachers students and parents into a whole new world of education i believe she is actually working harder than ever to personally ensure each of her students stay on the right educational track and continue to grow academically while working at home she's continually proud providing emotional support and guidance to everyone she talks to i've actually become a little jealous max said because she rarely unplugs from her electronics in her unwavering attempt to keep everything as normal as possible during an unprecedented abnormal time i'm sure she did not expect that the final months of her career a career that lasted four decades would have her missing her students staff and parents so much that it's painful i know that you know we've gone through a lot and the board has been on top of and made some decisions based on something that we had no idea how to even maneuver through which was covet 19 pandemic so i would like to um to award to to read the reward and to have mary and chapco come up at this point the award is from the state of indiana council of the sagamore of the wabash eric j holcomb governor of the state of indiana noah all men by these presents whereas the greatness of the sons and daughters of indiana derives in part from qualities possessed by the noble chieftains of the indiana tribes which once roamed its domain and whereas it has been the immemorial custom of the state of indiana to attract to its support those who have exhibited such qualities and whereas there has endeared herself to the citizens of indiana one marianne chapco distinguished by her humanity and living her loyalty and friendship her wisdom and counsel and her inspiration and leadership now therefore recognizing her greatness and desiring to avail myself of her counsel i do hereby appoint her a chieftain upon my staff with the rank and title of sagamore of the wabash it's my honor to give it to you step out of here without hurting myself that was beautiful you're going to write that second letter i wrote thank you so much it's um when i was 19 and tell you a little story when i was 19 and i was at iun my major professor dr louis simonillo had me as a student and he gave me a goal before i graduated he i was named the can you remember um outstanding future educator for the state of indiana and he said to me i want you to be a sadness one day i didn't know what a sacrament was but he said i want you to work toward and i said well i'll try my best and he said just be do everything you can for all the students you have whoever they may be throughout your career and then about 10 years after that he hired me to work at iu so i moved up and got to be the director of student teaching and field experiences so i had about a thousand students that i taught to be teachers that and some have became administrators as well so it was a real honor to have that and then eventually i came to eisenhower in crown point for 24 years and i always said i never want to be a principal well that was the biggest piece of my career was to do that for 24 years so in all i felt so honored to work with children and adult students and it all comes down to every single teacher that ever affected me or that i worked with or that i taught a future teacher um they're all a piece of this award it's not me it's everybody that experiences the people behind me that worked with me at from point we all take all those pieces together and i'm grateful i'm i'm just incredibly honored so and i was telling representative beck sophomore facebook is an interesting thing when somebody posts something on it and i had a multitude of students from my first years of teaching at st peter and paul school in maryville indiana and that was over 40 years ago and i had probably 25 students comment on facebook and i just really wow you remember me so it's just been truly honor so thank you very much ms chapco thank you very much again for all of your service with uh us and it's uh unfortunate that we didn't have weren't able to celebrate some of the retirement gatherings that we would have in the past but uh thank you very much and thank you mrs beck for awarding presenting the award to ms joshua well thank you so much thank you is um the family of miranda here oh you are okay good the next award that i want to present is a proclamation because um one of cron point's own miranda ellis had was awarded in her senior year at the university of texas an award for the 2020 short and season national player of the year by softball america which is pretty impressive but i just wanted to say if if we have anyone here who has never met her i just want to say a little bit about her she's a 2016 graduate of crown point high school when uh covid happened and the season was cut short the division one council announced that they would grant an additional season of eligibility to athletes in the spring sports and i guess miranda tweeted out immediately that she was definitely gonna do it because um you know her dedication to the team and i mean she's just a great athlete [Music] one of the things that she um had stated the times the i'm sorry the chicago tribune had said that being miranda had stated being a national player of the year was one of her personal goals she um she has a sister who's a senior who's a pitcher at crown point her name's maddie and then she also has a younger brother who at the time of the article is 12 so i'm not sure you guys have to let me know if he's had a birthday but his name is brady as a senior at crown point high school she was miss softball and she also for three years in a row was the gatorade state player of the year and then she had this awesome quote which i'm going to recite it things happen for a reason even if they don't make sense right now once we get back to the in the interacting and doing things we normally do will really come together as a community as scholars as as college sports world and happily our world and um you know i think you know having had your senior year cut short i think that that's you can see what kind of a person that miranda is so i i'm going to read the proclamation because it goes more into what all of her achievements if you guys would like to come up [Music] so this is a proclamation by the indiana house of representatives whereas miranda was born september 30th in 1997 she started playing softball at the age of six and started pitching when she was nine years old miranda played the game as at its highest level as a youth winning the prestigious pgf national championship as a 16 year old as well as the 2014 2015 and 2016 gatorade player of the year for indiana which recognizes the nation's most outstanding high school student athletes for their athletic excellence academic achievement and exemplary character miranda was also recognized as the 2016 miss softball for indiana miranda began her a collegiate career in 2017 with the university of oregon ducks as one of their right-handed pitchers and at the end of 2018 miranda signed with the university of texas to play for the longhorns for her junior junior and senior year miranda was recognized as the 2017 pac-12 all-freshman team 2018 pac-12 first team all-conference 2018-19 all-american 2019 big 12 first team all-conference and the 2020 softball america player of the year where she plays for the university of texas at austin miranda's is sixth in the country and wins with an 11-3 record and a 1.25 earned run average era as opponents hit 158 against her miranda struck out 96 hitters in 84 innings only allowed 17 walks and tied for 12th in the country for pitching four shutout games miranda finished the season with a batting average of 370 on the year with seven doubles four home runs 19 runs batted in and had a um how do you say that 1.2 yeah okay 1.2 of an on base plus slugging the ops miranda led the texas longhorns through the publication's number one ranking in a shortened season due to the government 19 pandemic miranda with one year left at the university of texas has the goal of winning a national championship upon graduation she would like to open a training center for teaching youth pitching hitting and fitness therefore be it resolved by the house of representatives of the 121st general assembly of the state of indiana that we honor miranda on her remarkable software career which has led her to win the 2020 player of the year and an all-american thank you guys thank you on behalf of miranda i know she would be uh be very happy to be here and she's very honored to get this award thank you very much and thank you guys too because i know that parents put a lot behind the scenes to make it happen thank you congratulations okay and last i want not but not least i would like to um give a a resolution that we did for jesse gomez or mendes i'm sorry but before i do it before i give the award jesse would you come up so jesse as a freshman won state and as a sophomore he won state so we have an award for him but because his original award was so big we kind of condensed some of it but i don't want to condense it for you tonight so i'm going to read to you the house resolution that we did last year a house resolution congratulating mr jesse mendez on his 2019 state championship title in wrestling whereas crown point high school freshman jessie mendez finished his first high school season by winning the 2019 ihsaa titling 126 pound weight class whereas menace pinned western high school freshman hayden shepherd in one minute and two seconds at mount vernon high school senior chase wilkerson in 3 minutes and 58 seconds during the quarterfinals whereas mendez was a 13-4 major decision against gemtown high school senior hunter watts in the semifinals whereas mendez went 6-0 against avon high school junior raymond roo said i say his name like rio okay rio to win the championship and finish with a 42-0 season of course he's going to know how to pronounce the guy that he beat okay whereas the champion championship title for mendez is the latest of many achievements already earned by this young wrestler who started wrestling at a young as a young child and has competed across the nation becoming a stronger athlete and a more formidable competitor whereas menace is recognized by his crown point wrestling coach mr brandon lorac as having attributes key to great wrestling he's fast strong physical smart he listens very well he's very coachable and a student of the sport and whereas the ihsaa title culminates years of dedication passion and hard work and foreshadows many more years of achievement to come therefore that the indiana house of representatives congratulates mr jesse mendez on his 2019 state championship title in wrestling and then i'm going to read the new award which i should have bought a friend that like folds down for next year adopted by the voice vote on march 9 2020 during the second regular session of the 121st general assembly a house resolution congratulated mr jesse mendez on his 2020 state championship title in wrestling ground point high school sophomore jesse mendes finished his second high school season by winning the 2020 ihsaa title and the 132 pound week class menace ranked number one by indiana matt squared off against number two ranked matthew coons of meridian high school a repeat championship title for mendez is the latest of many achievements already earned by this young wrestler and house resolution 24 recognized mendez in 2019 for his accomplishments and it is fitting that the indiana house of representatives recognizes the young wrestler and his continued success be it resolved by the house of representatives of the general assembly of the state of indiana to that they we congratulate mr jesse mendez on his 2020 state championship title in wrestling that the principal clerk of the house of representatives shall transmit copies of the resolution to mr jesse mendez and his family i do have copies if you want to i don't know the school one of them but here you go jesse thank you uh i'd like to thank the crown point school board for having me and the crown point community you guys have always been so supportive of me throughout my career and it's just it's always an honor to come out here and get to see the community and just i'm really appreciative of all of you thank you thanks again mr how about coach rule do you have anything to say about uh miranda or jesse and i'm sure coach laura will have something to say in a couple minutes but everything i mean miranda just a tremendous athlete all of her accomplishments uh thank you coach congratulations jesse thank you mrs [Music] board of uh school trustees resolution accommodation vortex item 2.01 is jessie mendez for being named the state champion in the 132 pound weight class of 2020 i'm not sure if our accommodation is going to read so fluid is that one but uh we also have 2.02 is the noah is it pulling down i don't think he's here tonight but no one hauled on her for being named the state runner-up in the 160 pound weight pass at the 2020 ihsa individual wrestling state funds and 2.03 logan frazier for replacing third in 113 pound weight class at the 2020 ihsa individual wrestling state finals item 2.04 we have the cphs 1920 wrestling team for being named the 2020 state team runner-up that team was sam goin logan frazier jesse mendez riley fetich camden morgan nick tatini orlando cruz seth williams noah hollander stephen roberson jr aaron ayala madikel kelroy jacob woods jack reese coaches were brandon lorch assistant coach bill hawkins nick bruno lola lamore and vince sessa at item 2.05 we have the crown point high school athletic department for receiving the was that the national athletic trainer association safe sports school designation by the association i athletic director bill darulla and director matt caleb assistant of life director mary roth and elector who is the athletic department sector 2.06 cptv and the dogradio.com for winning multiple state midwest national awards during the 1920 school year best television school newscast best student multimedia website and the radio school of the year runner-up from the indiana association of student broadcasters best new cast from the midwest media educators association and the crystal pillar award for the best newcast newscast and live event sports broadcast at the chicago midwest competition from the national association of television arts and sciences we'll introduce those members when we get to their awards we have a motion to approve the accommodations this evening so moved second that was moved by mr babjack second by mr hoffman questions or comments before we all those in favor signify by saying aye aye opposed motion carries five zero uh somebody say normally uh pre-kobet time with the awards we would all come forward and read accommodation and handshakes and congratulations but it looks like we're going to have a little bit of a different setup since the first meeting back with accommodation so how about i start by so no it's not here correct correct okay but we have jessie and um and logan jesse and logan are i know jesse sierra logan are you out there logan you guys want to step forward to the uh podium i don't think i need the mic i think everyone can hear me okay so what i'm going to do is i'll read the accommodations to the two of you simultaneously simultaneously uh res hope nobody minds i need to pull this down to get a little louder resolution accommodation the crown point board of school trustees is honored to commend jesse mendez along with logan fraser for notorious achievement be hereby resolved that the board of school trustees for the conflict community school corporation wishes to express sincere congratulations to jesse 1920 trumpwood high school for being named state uh sorry this is the team this is the team honor here team runner up and okay and along along with logan frazier being named state team runner-up and for being named jesse with state champion of 132 pounds and we have logan for placing third and 113 pounds the weight classes for the individual award at the 2020 ihsa wrestling state finals the board of school trustees publicly recognizes this achievement renders it permanently to its minutes to preserve public posterity dated this 28th day of september 2020.
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and he is responsible to lock the entire facility up at 9 15 and who does it on the weekends we have a custodian there on the weekends we do not uh wreck uses it on weekends and that's part of our shared services agreement so um yeah we don't have anybody for the weekends i just wanted to say thank you again to all the teachers in the administration um my daughter is one of the ones that goes in person and it really means a lot to her to be there five days a week and sports coming back and she gets to play this week it's really i think i thank you all for all the hard work yeah so far it's been uh pretty successful that's for sure i don't know the question on the tickets for the football games um i saw that you can pre-pay for the tickets um as there will probably be a limited number at the board there there is nothing at the door so you can't walk up and pay on them well there's only 500 there's a limit of only 500 right so that's the engine's a limit is 500 so there's no cash exchanges so you're not allowed to exchange cash so we set up the the vemma account so you know you can pre-buy your your tickets but when you come to the game you're going to have to show that so you can't say you sell 300 tickets leading up to five o'clock friday night you can't walk up without a ticket and say i'm going to buy two here the request just you'd have to do it out on the street five to two and come up to the key but you're is that the state mandate that you can't have any cash transactions that's from the interest yes anything else okay we're open to the public for anything you'd like to discuss please state your name your address when you come to the podium hi patricia o'reilly and 74th law school lastly um so i know i posted stuff online could you just go through that please i like this give and take so i'm glad i have this opportunity when in october will the half in-person schedule be reconsidered okay so when will that be considered i know you said in october it will be reconsidered when the board tells me to reconsider it that's what i'll reconsider oh so it's not an october anymore you're gonna be considering when the board tells me to reconsider it i'll reconsider it okay so we don't know because the board hasn't told you we haven't changed the reward it tells me to reconsider it already considered make it happen in october oh okay all right thank you all right so what's the second question uh your second question was can the board meetings now allow 25 capacity during their meetings to allow the principals to attend no we are still required that we have 25 people here until such time that the department of education tells me otherwise the only until the department of education tells me otherwise okay and is there another one i heard that i your third question was has there been a determination regarding whether or not there will be a drop of production this year and you mentioned that you're going to do a virtual i said that there's a proposal going to the board for a virtual drama production okay that's all thank you hello lauren paxton president association uh i have a few questions um i'd like to start off with what is the rationale for the board uh to create a new face mask dress code why what was the rationale for the board to create a new face mask dress code for the teachers you were given an answer via email from me i'm asking the board it's my understanding the board creates stressful they approve dress code so why did the board create create a new business code for the teachers okay this this is the time for the public to stand to state their concerns this is not a question and answer you can state your your concern and then move on okay what meeting did the board change the face mask policy again this is not a question and answer state your concern so how should i or how can i get those answers i gave you those answers you did not commit i didn't ask you those questions so how did you give them to me oh i gave you the rationale for why this was changed no you did not give me the rationale i did you most certainly announced well that you can answer questions to me and you didn't respond to my last uh question on twitter so what would be the difference now you didn't send me a question i did send you a question on friday and you did not respond to it no you did not i most certainly did it i can show it to you i can show it to the whole board go ahead show to the whole board when i get there i'll send it to him okay i will please i will is this new dress code just for the teachers or the students as well again that's the question okay it's clear these are the types of things that lower the morale in this district just when we felt we were working well it feels like we were i don't know the correct words it just goes against the whole restorative process the restorative practices that we were their code word is to do with not to but here we are three weeks into the school year we just worked well and now we have a new dress code for the face mask there's no rationale given [Music] i know what the other districts are telling their teachers that they can and cannot wear but we can only wear a solid color and we're not allowed to have logos so this face mask that i have one right now is not a lot but we don't know why we weren't told that someone wore something inappropriate we just know that we have to have a solid color and we're not allowed to wear our association a little bit that's all we know the business has become a very personal thing maybe you have experienced it maybe you don't have the same problems that i have i'll speak personally i have a big face with little ears not every face mask will fit me i have to get them custom made it takes time and it takes money i have a couple nice design ones i can't wear them anymore so i have to go out get some custom made ones buy some and hope they fit i can't use the one that the disc gave me unfortunately because people said it looks like a speedo on my face elementary teachers they wear nice colorful ones to make the students feel i guess safer calmer instead of wearing an all-black one or a doctor mask they wear rainbows unicorns stuff like that to help make it feel a little bit friendlier in class but now they can't do that and we were not given a rationale just told that we can't at no point in time did anyone come to us and say hey we have to change the dress filter to face masks what works for you no point in time there's no communication just a direction and that's the word that was used in the email a director i asked that the board reconsider this new face mask escape let's have a conversation let's be real about this and let the teachers wear what is appropriate for the great loads i will go on record and saying we shouldn't have political face masks because that's pretty much what the other schools have been there's no harm in that but why do we have to ban unicorns rainbows fish and all the other cheerful stuff that teachers wear why does it have to be just solid color or the crusader logo there's more than that to make it a friendly inviting atmosphere especially in the elementary schools thank you thank you um just for the right now you need to email it went out to the staff dear staff the district is trying to avoid an issue that derives from the climate and the countries and the issues that other districts are seeing rather than deal with issues that arise it is better to have a pure policy in place to avoid the need for interpretation dress code for mass in order to avoid issues concerning appropriateness this memo will serve as a formal directive with response to wearing a protective mask during the student truck whether remote or in person while not explicitly addressing by the staff dress code masks worn by the staff are subject to the same standards as set forth therefore in order to maintain the level of professionals expected of all staff members while in the presence of students and or with providing educational services directly or remotely protective maps formed by staff must be a solid color or have the boundary school district logo on disposable maps that meet these requirements are also acceptable no match warning the presence of students should contain any writing graphics pictures or other designs if you have any questions with respect to this directive you should contact your building principal so again i did give our rationale that's not wonderful rationale at all why does it have to be a solid i don't see anybody else coming up for any public health would the world like to adjourn everybody have a good night [Music]
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there may also be things on there where we say no we're still not comfortable is that pretty much the way the tone of this is in the board committee report the finance committee that was basically the point of the committee discussion is that what you're trying to say that there might be things to revisit from that any anything i'm not capturing okay i have one question um did you also look at extracurricular activities as a committee and what that could look at for a budget from a budget perspective yeah it's on the list it's in the playbook it's in the playbook okay good all right cool um anyone else have questions did you talk about that rating system we had how it was going to affect students how it was going to affect the classroom because we did try to limit the effect it had so a lot of those items that are remaining or were remaining were very impactful topics and scenarios and the committee as a whole is behind bringing those back up for for discussion correct was there anything that the committee felt wanted to remain off or to take off that list well remember the scope of of our task here so we explained that there was a scoring system but finance and facilities understands the impact to kids but their primary focus is on the budget it's up to the board to make decisions on do we agree or not agree to do these things as must have can't have or somewhere in between so thank you superintendents report 6.3 well thank you mr doyle good evening board tonight i just have one item that i would like to report on as i and many others are looking forward to presenting the return to in-person warning plan the district has sent out a number of communications regards to the census today marks two days until the end of the 2020 census response period which will end on september 30th um we can't over estimate or overstate i should say how important a complete count is for our schools missing just one child means missing out on federal funding for the next 10 years which is a significant portion of a student's educational career to put a dollar amount on it illinois received over 34 billion dollars in census tied funding in 2016 and over 2 billion of that went to education that year so just a one percent under count means losing 195 million dollars in federal funds uh each year for the next decade the census doesn't just affect our schools it affects our families it affects our communities and affects our programs the census also determines how many representatives illinois has in congress in the electoral college which means how much it influences the uh our state on national policies that affect us in our schools so what i'm getting at is there is still time to be counted it's not too late families can take the census online at my2020 census.gov or by phone at 844-330-2020 or by sending back the form families received in the in the mail from the u.s census bureau so that is my report for this evening thank you item seven approval of the consent agenda is there any questions about this can i have a motion i make a motion to approve all items under consent including 7.1 minutes from the september 14 2020 board of education meeting open and closed session 7.2 acknowledgement of the administrator and teacher salary and benefits report from fiscal year 2020 and 7.3 to acknowledge the foia request received by the district mrs croner hi mr lightfoot aye mrs moyer aye mr bauman aye mrs swanson aye mrs doyle aye miss morgan hi motion passes 7-0 all right 8.1 school reopening school reopening tonight we're going to present our proposed school reopening plan in an email response to a parent this week i stated that starting the school year a school year is a complicated endeavor and what we are currently doing to bring students back during a pandemic is even more complex with that said it's my hope that when we are finished this evening you can see the amount of thought and planning that has gone into creating the plan you're about to see at the end of the presentation this evening we've included additional slides as an addendum to this presentation that provide more specific details to each area of the plan it's important to note as mrs doyle stated earlier that there will be a lot of communication that goes out to our parents and community over the next few weeks so i ask that i ask patients from those watching tonight as we will begin that communication process immediately before i before i start i'd like to thank all of our 308 staff for all their extraordinary work during our time in remote learning there isn't one staff member who hasn't put an additional effort and time to provide the best learning opportunities that we can in our current environment and i believe that's something i think it's important to acknowledge them so let's get started shall we all right this evening's presentation is the product of a very large number of hours worked by a number of committees union leaders and administration is a comprehensive look at what our return to in-person uh learning will potentially look like as with any plan of this magnitude it isn't perfect but we do feel it provides the best learning opportunities for our students in the safest environment that we can provide at this time there are a couple things that have changed in august since august i believe the number one item that's changed is the guidance on exclusion and the second item is the plan that we are presenting this evening the plan you'll see this evening is a hybrid plan of in-person remote learning that phases our students in overtime one that allows choice for parents and one that maintains smaller groups of students in the schools which will allow us to create the proper social distancing within our classrooms so when kids do exhibit any signs of our symptoms of covit it doesn't automatically translate into large numbers of kids having to be excluded from school so tonight's presentation we are going to the sd-308 safety plan will be talked about updated guidance we're going to talk about what's changed since august we will review the metrics that we are using we will present the stages of the in-person instruction plan and we will discuss the proposed timeline for implementation for each of our student populations good evening i'm theresa commutes director of communications and coming at you with a public health update on the current idph guidelines as dr sparlin mentioned we've seen significant changes to the guidelines since we last went through them the most recent updates were published on september 10th and within this list of symptoms there were more specific added to each of the symptoms as well as some alternative causes for them including the footnotes that allow for an exception for allergies and also for pre-existing conditions as you look at the list of known symptoms on here you'll see that there's now some descriptions i've underlined those here for example abdominal pain from unknown cause new congestion fatigue from unknown cause nuance set of moderate to severe headache and new cough so this does take into affect any existing condition that students might have a chronic condition that they might suffer from things like seasonal allergies migraines chronic dry cough other things where we can now have that on file and it wouldn't necessarily result in a student being sent home from school or a staff member being sent home from school and being away from that learning environment so this is a significant change from what we were at the last time that we presented on this topic theresa could you remind the public uh where they can see this uh presentation and how do they how do they get that right now sure so it is live on board docs so if you visit the header right on the front of our website the yellow banner it has the instructions there on where to find it within their board docs thank you sure so moving on to exclusionary measures so within those guidelines as well we first talked about the document that was considered the crosswalk document and it talked about when symptoms appear within an individual and how long they might be excluded and who else may be excluded as a result of the symptoms that that person was experiencing again we've seen significant change here where we're able to keep more people safely in an in-person environment together i'll walk through these briefly for you so the exclusionary measures include symptomatic individuals who would be excluded for 10 days and they could need to have an improvement of symptoms before coming back however they could come back earlier than that if they visit a medical provider and are able to provide an alternate diagnosis that would be the cause of those symptoms or um now it's down to one negative pcr covid test so no longer two there and their household members would be on quarantine while that person was awaiting their test results if they're symptomatic until that negative is received for someone that's exposed to covid19 that individual would quarantine from 14 days from the last point of contact with a positive individual however what's really important here is that a close contact is defined by either someone sharing the household or someone who was within six feet or closer for 15 minutes or longer so as you look at a classroom set up and as you consider how we can conduct school in a way that would keep children six feet or further away from one another or very brief times would maybe be passing closer than that we may not be talking large numbers of individuals that would be required to be kept out of school on a quarantine due to a positive case moving on to positive or probable covid cases probable is something that we're seeing pop up more in the guidance now this is defined as the high suspicion of case based on the exposure and or set of symptoms so again this would be somebody that perhaps is symptomatic and maybe had a known exposure to someone that had covid19 they themselves have not gotten a test or do not have the results yet however they're placed in that category as a probable case so they would isolate 10 days from the symptom onset or from the day that the specimen was collected if it's positive again we would require symptom improvement in the absence of a fever without fever reducing medications before they return and their close contacts and household members would quarantine 14 days again from the last contact to the positive or probable case i'll walk briefly through the scenario if you'll recall the last time we went through the scenario similar to this very quickly we had large numbers of students that were away from school for large periods of time after more revised guidance and taking a look at what our plans that you'll see shortly for in-person learning look like we believe that we would again be impacted in much lower numbers and smaller ways so walking through the scenario if our student is married while mary's at school she develops a headache and she visits the nurse first of all if mary is a documented history of a condition that might be causing this for example she's a migraine sufferer this feels like a traditional migraine headache to her it's not something new or something different and it's not overly severe after talking with a nurse she may be permitted to stay at school that is that is new if however she doesn't have a pre-existing documented condition on file or if this is something new or coupled with other symptoms that wouldn't be reflected in her history she would be sent home mary would isolate at home until 10 days passes and her symptoms get better or again diagnosed with an alternative case of something that would cause such symptoms or if she presents the negative pcr test result worst case scenario if she is positive her close contacts would quarantine for 14 days from the last date of exposure but as a reminder close contacts are only those who are within six feet of mary for 15 minutes or longer so again if we do our job with social distancing masking keeping everybody really far apart this would not impact a large number of individuals however married household members would quarantine while she's awaiting that test result and would continue to quarantine for the required period of time if she was positive in this case when we look at the factors that are in place for whether or not we can consider in-person learning settings as a safe place for students include both local and regional metrics as published by the illinois department of public health availability of ppe adequate staffing levels exclusion and isolation requirements and of course any revised guidance from both state and local health authorities the chart that you're seeing here includes the metrics that we will be monitoring on a very regular basis and publishing these at minimum once per week we've developed our own primary service area by examining the zip codes that our students originate from and taking those zip codes to build a custom report that informs our community as opposed to using regional state data and or the county data since we cross over several of those so the areas that we would be looking at from health metrics would be the weekly new cases per 100 000 population as well as the positivity rate which is calculated on a seven day rolling average additionally we would want to keep an eye on all of our available ppe stock and know that we can have those on hand as required by the state guidance and then lastly on here is the staff availability so knowing what our typical staff attendance looked like prior to covid and the number of staff members we needed present in a building to safely conduct in-person learning and then working backwards from that number so as you look at this chart we go through stages one two three and four stage one would be where we were back in march april when we were first hit with a pandemic and everyone was kind of on that stay home order we had no staff in buildings no students in buildings and we operated in a fully remote environment stage two is where we're at today this is where we have our students still learning in the remote for all environment however we do have some staff in buildings we are doing related services for students there are some sports and trainings taking place that are following the ihsa guidelines and again we're focusing initially on our special education students here stage three it will be our next stage which is a hybrid and remote by choice plan that will be detailed for you here shortly but this brings all students the opportunity for all students to come back to an learning in-person learning environment again as a phased-in approach throughout the stage three that brings more people back in person with each of these stages you'll see there that there's metric numbers assigned to them for the areas that we discussed and just to give you a thought a sense of where we are at this moment if we were to you to look at the rolling average a positivity rate which again is a seven day rolling average currently our service area would be at 5.2 percent which puts us within that stage three and our new cases per 100 000 population is 67.8 which again is within that stage location so these metrics are meant to inform us of trends not spikes so we would not necessarily pull back and forth very quickly between these stages these numbers and numbers coupled with both the county level and state level metrics that idph and our local health authorities monitor would begin conversations between the health authorities and school district officials to determine if it's just a subset of population that's being impacted perhaps a certain school a set of students maybe exposure occurred even outside of the school setting so we have what we would call an adaptive pause which gives us the opportunity to pause a certain set of students an area of school a grade a certain school a set of schools and even the whole district pulling them back into the remote learning environment for just a set period of time several days you know up to several weeks while they determine whether or not there's a lasting issue here or if there was just a temporary spike that that caused our numbers to exude where we would want them to be for where we're at in this plan so this as i mentioned right now all of our numbers that we have straight across for ppe staff availability weekly cases and positivity would safely be allowable within that stage three or better creating plans for stages of in-person learning excuse me there were four areas that we identified as priorities as we created the return to in-person learning plan the first item was to minimize health risks for all students we felt it was extremely important to create a plan that uh that put the health and safety of our students and staff above everything else the second was to maximize the time for in-person instruction third to enable families to have some choice and how to address the educational needs of their children and finally to prioritize the return to in-person instruction to students with significant disabilities and our youngest students we've developed a comprehensive safety plan that can be found on the district's website we also worked with the kendall county health department in creation of the safety plan and the health department has signed off on our safety plan the operational side of the plan addresses cleaning and sanitizing of all facilities ventilation classroom layout visitor restrictions and international travel the health side of the plan addresses face coverings personal protective equipment ppe social distancing daily certification or daily self-certification contact tracing and notification and employee and exposure exclusion and notification process again it's very important to note that all this information and the safety plan can be found on the district website the illinois state board of education guidance documents states that there must be a daily certification that anyone who enters the building must complete in sd 308 we will be issuing a daily survey formed to all parents through tyler that is completed prior to the start of the school day we have been doing this for our employees for many weeks now and it only takes a couple moments to complete if a parent chooses not to complete the certification students will have their temperature and symptom screening completed by a staff member upon arrival at school it will be extremely important for parents to complete the daily certification form to ensure that kids who are attending school aren't exhibiting any of the signs of covet and to minimize lost instructional time if the school has to do it for them this is faith dolce i'm the associate superintendent and i'd like to talk about the two options that will be available as we move into stage three the remote for all that would be changing we would still have remote learning by choice and parents and students would still have that opportunity to have all of their instruction remotely but there also would be an in-person instruction and i do want to highlight that both of the options the in person and the remote learning by choice would keep students with their current teachers and their current classes it would not be reorganizing and choosing new teachers so when we went to consider all of this we put together committees of staff and administrators and these are the parameters that we set forth we wanted to have shortened days of instruction with no lunch we also wanted to maximize the instructional minutes and try to get them as close as what they're having now or to exceed that we wanted to make sure that whichever the plans we had there had equal access for all of our students and then to maximize social distancing we did make the decision early on to divide the schools in half by the letter of the last names with a through k being group a and l through z being group b then another very intricate part of this was to create start and end times for all of our schools so that our buses that run multiple runs on one bus with one driver they do a high school run a junior high in an elementary and to have the complexities of that all fit into a shortened day was no small feat so quickly there were some decisions that we needed to make that needed to be across the district because our committees were mostly organized by elementary early childhood junior high and high school and some of the things that needed to overarch the entire district were those start and end times with all the intricate bus routes so you have here what the proposed start and end times for each of the levels early childhood through high school and then our special programs as well and then we also took those students those group a and group b students into cohorts and grouped them by having them come to school two consecutive days and then either having the wednesday or the weekend in between for deeper cleaning and this also will allow for that better reaction time of tracking and periods of isolation that teresa talked about because students would go a five-day break before they would come back to school so this slide goes through the stages that teresa was talking about where she was looking at the health metrics this is describing what students would be doing in those stages and as teresa said stage one was back in the spring with no students or staff in the building currently we're at the top part of the green part there were stage two where we have our students coming back with related services what we'd like to do is move to the bottom half of that screen where our self-contained special education students would return you'll see all the names of the programs indicated there and we'd like to have that student start date of october 19th depending on how the rest of this meeting goes we would like to have all of our self-contained information up and available on our website tomorrow for program schedule start dates start dismissal times a question and answer link for parent questions and we would like to host a live q a session on october 1st again that's for those immediate students that we would be talking about and then for our resource uh students and also those in co-talk classes with 504 plans we would be offering a question and answer and some more information for them but at a later date you'll see that would be by october 1st and again we would talk about the start dates and have question and answer for parent questions and a live session then if you progress we've been talking about stages one and two when you look at stage three we've broken that into two parts with the first part being the early childhood students and the remainder of the students in kindergarten through fifth grade that weren't in our self-contained special ed programs and having them come back as a proposed date as november 9th and then looking at the remainder of the secondary students in grades 6 through for december 3rd now december 3rd it looks so far from november 9th it's actually two weeks of instruction because of thanksgiving and parent-teacher conference pieces we are suggesting that we also take two days to run an orientation for our grade six students and our freshmen they did not have that availability in the spring and we'd like to acclimate them to the building and have some of those routines prior to returning to this we may have different levels of stage 3 as president doyle had said this is the beginning of those pieces we may come back and say now we're capable of doing more but this would be beginning where we would like to start and then stage four wouldn't be until we were back to almost regular in-person instruction good evening my name is lindsay allen i'm the director of elementary education and i'm going to walk you through three sample schedules for elementary and i think what's really important for you to know is that these are sample schedules these times won't be set in stone because what we are looking to change is to bring specials um have specials offered every day instead of just on wednesdays and then also there is a flex time that will need to be put into everybody's schedule and that will be based on the school as well as looking at fourth and fifth grade replacement gifted education math needs to be at different times so again these are sample schedules so this first one is a sample schedule for group a and as faith had said this would be students who are coming in person with last names a through k when you look at the schedule everything in white is considered in person in the school building instruction and everything in light gray would be remote and from home so for group a they would come into the school on monday and tuesday for in-person instruction they would start off with their attendance the pledge in the morning message followed by 50 minutes of math instruction a 20 minute flex time for movement bathroom break or read aloud 50 minutes of reading and social studies instruction 30 minutes of writing instruction before heading home for dismissal there is time for lunch and travel back to home and then in that afternoon they would be working remotely from home watching their science video this is also time for student support time during that time reading specialist el teachers special education teachers anybody who needs to support a student could use that time this would also be time for the teacher or for the students to finish their homework and their assignments on wednesday there would be go live specials so just like now we would be looking at art music physical education and library now on thursday and friday you will see that group a will be remote all day long so in the morning they would have time to watch their science video again to have their go live specials that student support time they have more time in the after in the morning for that as well as time to finish their homework and assignments they would have lunch and then in the afternoon they would go live with their teacher just like they do now they would have their pledge afternoon message 30 minutes of math instruction 30 minutes of reading and social studies instruction and 15 minutes of writing instruction before ending with student support time now the next slide is an example of what it would look like for group b so that's last names l through z it is exactly the same as a but flip flop so instead of coming in person on monday and tuesday and finishing remote they would be remote all day on monday and tuesday and then come in person in the morning on thursday and friday and then in the afternoon work remotely from home the final sample schedule that i have for you is for those students in group c who choose remote by choice so they would be remote every day monday through friday on every morning they would start off with their science video their go live specials the student support time and time to work on homework and assignments followed by lunch and then going live with their teacher for the attendance the afternoon message sel as well as 30 minutes of math instruction 30 minutes of reading and social studies instruction 15 minutes of writing instruction and then student support time what's important to note even if you are in person or remote you will be meeting with your teacher every day so on monday and tuesday kids would be coming into instruction group a and then in the afternoon remotely that teacher would be working with their students in groups b and c on thursday and friday when group b comes in in person in the afternoon the teacher will be working with the students in group a and c so they will have four days of ongoing instruction with that go live specials on wednesday denise hildebrand executive director of special education students in the self-contained programs stars instructional skills life skills skills and deaf and hard of hearing will return to on-site learning on october 22nd from 9 00 to 11 30 in the morning on thursdays and fridays they will be following the start and end times of the remote for all schedule until general education students return beginning on november 9th all students with ieps and 504 plans will be back on site students in the self-contained programs will attend from 9 30 to 12 30 4 days per week monday tuesday thursday and friday students in the resource program these are students receiving pull-out or push-in services and those receiving speech and language services only will be part of the a b cohorts and will attend school on their designated days students who continue in remote learning will follow the remote learning component of the elementary schedule and related services as they're currently being delivered will continue to be offered on site if parents choose to transport students in the cross categorical program and the blended programs have the following schedule which is currently up on the screen students in the cross categorical program in early childhood will begin on october 22nd and students in the blended early childhood program will return on site on november 9th highlights of the early childhood schedule include the following on-site attendance is divided into morning groups monday and tuesday and afternoon groups thursday and friday for both the cross categorical and the blended programs students will have two hours and 15 minutes of on-site instruction twice per week students who remain in remote learning by choice will continue to have a combination of instruction through large live large and small groups and pre-recorded sessions remote by choice morning groups will have live instruction on thursday and friday mornings and afternoon groups will have live instruction on mondays and tuesdays students in the remote by choice will still have the opportunity to receive related services speech and language occupational therapy physical therapy and social work if parents choose to transport their children on site this schedule will begin during the week of october 19 for all students even though blended classrooms will not return on site for a few weeks an additional note students attending the early childhood deaf and hard of hearing program will begin attending on-site four days per week monday tuesday thursday friday on october 19th they will attend from 9 00 to 11 30 until november 6th beginning november 9th the 4 day per week schedule will increase from 2.5 hours to 3.5 hours from 9 to 12 30 and just for your information this early childhood deaf and hard of hearing program is a five hour program and not a two and a half hour program per day this is renee sartor the director of english learners for english learners in elementary the el resource teachers will primarily serve students through student support times during the times that students are not in person they may also join in person and go live sessions with classroom teachers for those self-contained classrooms sheltered english and dual language the classrooms will follow the schedules for their grade level and do a language instruction will also be offered in spanish junior high schedule is important for us to keep students with their current class schedules and current teachers and have similar instructional minutes to what we are having in remote for all again our students are divided into three groups group a and b are in person and divided by the letters of the alphabet a through k and l through z and group c will be our remote learners so group a will attend school in person on monday and tuesday mornings and group b will attend in person on thursday and friday mornings this gives us an entire day in between the two groups in order for the buildings to be cleaned a major consideration for us when we were building this schedule was how to split nine a nine period day into two two days so we ended up splitting period five and kept both of those halves at the end of the morning in order to keep a consistent bell schedule each day so on mondays group a attends periods one through four and half of five in the morning while groups b and c attend via live stream in the afternoon all three groups attend goal live sessions for periods six through nine on tuesday mornings group a attends periods six through nine and the second half of period five in the morning while groups b and c attend via live stream and then in the afternoon all three groups attend go live sessions for periods one through four wednesdays are consistent with the current schedule in remote for all where students are completing an attendance survey and google classroom assignments teachers will participate in professional development team collaboration and attend building meetings thursday and friday are the very same schedules as monday and tuesday with the exception that group group b is the in-person group so the students who will attend remotely via live stream excuse me can watch and listen to class during that direct instruction then during group work activities or discussion the teacher can have a whole group with both in person and remote students or use breakout rooms in google classroom and have students interact with each other this would be up to the teacher to structure depending on the lesson for that day our committee told us that it was very important to teachers to have that student support time at the end of the day and so we wanted to keep that opportunity for for our teachers and students and have kept it then at the end of each of monday tuesday thursday and friday and that is indicated by ssp from three to three twenty five i will also add that we have a number of students at each of our junior high schools that attend our high schools for advanced math courses as you will see when mrs kade presents the high school schedule our schedules do not align perfectly for those students so our schools have already started to look at individual student schedules for our students in advanced math to try to find that flexibility in order to allow them to participate fully in those classes and i know that both of our high school and our junior high school teachers will be working flexibly with our our families in order to allow those students to participate remotely but they will not be bussed to the high schools as they have been in the past in order to prevent the spread of the potential spread of the virus similar to elementary junior high students in the following programs will return to on-site learning first life skills instructional skills stars skills and those students in the deaf and hard of hearing program who spend the majority of their time in the dhh classrooms they will begin attendance on october 19th following the remote for all schedule currently in place the proposed plan is for students to attend full days 8 am to 2 pm on thursdays and fridays full day attendance is proposed as half the attendance is not feasible given the format of the current remote for all schedule for example transportation home during the time in which school and session is in session would result in students potentially missing one or more class periods remote by choice students in these programs will participate via live streaming or offline activities while their peers are on site all students with ieps and 504 plans will begin on-site learning on december 3rd students who spend the majority of the time in general education such as our resource co-taught students with 504 plans will be part of the a b cohorts as they are in elementary and will attend school according to the proposed schedule students who elect to attend classes remotely will follow the remote by choice schedule and will participate via live streaming if parents choose to transport they're certainly welcome to receive related services on-site students in the programs that begin in-person learning on october 22nd will be on site from 8 15 to 2 55 four days per week when all students return on site good evening heather kincaid executive director accountability in high school similar to junior high the areas of focus of our committee when building the in-person return to learning schedule was to maximize instructional minutes provide equitable instructional opportunities for both our in-person and our remote learning by choice and as mrs luther's mentioned keep the schedules the same for semester one so they can continue in the classes that they're currently taking so the high school will also be divided into three groups group a and group b both being in person groups divided alphabetically a through k and l through z where group c will be our remote learning by choice group in the mornings monday tuesday thursday and friday will be our go live sessions so all groups a b and c would be participating in go live sessions in the morning of a length of 35 minutes we have split our schedule in half i'll talk a little bit more later about the arrangement of the periods but the mornings would be go live in which all students would be participating simultaneously then in the afternoon would be our in-person instruction so on monday and tuesday group a would attend in person while groups b and c would be participating via live stream similar to the junior high on thursday and friday group b our l through z group would be participating in person and groups a and c would be live streaming so that way every student has two go live sessions one in person and one streaming so they will see their teachers for each of their classes four times throughout the week we also have built in that student support period at the end of school so students would be able to either participate after school in person on the days that they're attending or they can participate remotely while at home any of the four days wednesday will serve as a google classroom day similar to now not only to allow for deep cleaning but also to allow additional time for learning activities and also teacher collaboration team meetings and professional development if you take a look we have reordered the periods from the traditional one through eight the reason why we did that is we put the lunch periods so four five six and seven on the book end of our in person why we did that is to hope to spread out the students arrival time so a student would not come to school necessarily if they had their own transportation or were able to drive for the lunch period obviously we will have students to take the bus so we will have a study hall opportunity during the lunch period but given the sizes of our schools the buildings felt that this was important to reorder just to spread out the arrival and potentially the dismissal times of our students so this is the goal schedule goal will also be split into groups a group b in group c they will attend from 7 40 to 12 40.
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jesse again congratulations and logan great job coach laura can you have a couple words that we could share for the wrestlers yeah i just want to as uh jesse said before i want to thank all thank everyone for all their support um the team had a great run these two individuals jesse and logan had a fantastic state tournament um both worked extremely hard to get bonus points which in our sport was extremely important and uh to do it at the high level that they were doing it was phenomenal which led to our success logan had a extremely important match saturday morning uh against the wrestler from evansville modern day and that was uh one of those one of the matches that led us to being able to come home with a state runner-up trophy i know you know both these gentlemen are looking forward to going back down there this february and doing just a little bit better and hopefully bring home a first place trophy congratulations guys um logan and jesse coach uh let mrs green take a picture of you guys [Music] if you guys want to stay up here as well we might as well um coach we don't need to read accommodation all over again but i think as a board jesse you you said something about um being honored to be here and for us it's an honor for you to come it's quite an achievement um not just you and logan and noah but uh mr patrick and i there today were to be second in state with a darn good chance of of winning i mean you guys you were right on the right on the doorstep of being state champions it's quite an achievement and i think uh you know going back to my days in school you guys when you take that opportunity to be leaders in the school and role models uh that's it makes all of us proud as well and uh any parents that are out there i'm i'm sure you would agree with that and parents are parents who are here as someone said earlier it's a lot of work getting through the practices and it's a commitment and travel so um everybody involved is a coach uh congratulations to your team last year thank you and your best luck in the future i'm sure you guys are going to be back right oh yeah oh yeah i would like to say one thing coach lauric i know you're proud of the accomplishments that your boys have on the mat but they are awesome they are awesome people as well we see them at the at the local tournaments when we have them at crown point you know helping coach for the young kids in the program you know i have two boys in the program and they still talk about when jesse coached him two years ago um you know during one of their tournaments at the high school and so jesse that was you know it's very cool that you guys are active and and i'm sure you are as well and i appreciate you guys everything that you're doing high character uh athletes thank you and that means a lot i'll be proud of that thank you thank you very much everyone nice job guys see and then coach derula and uh anybody else here with you this evening yes i brought both of our athletic trainers dan merrill and jamie pierce they're really responsible for this award um we're lucky to have two of the best trainers i think in the state you know we have a thousand athletes and they they keep our kids healthy and they're the ones that were responsible for getting this awards for us to save school so i'd like them to love them thank you please come forward uh i may have mumbled or stuttered through the last one so let me give this a clean read for you guys okay the resolution accommodation the crown point board is culturally designed to command the crown point high school athletic department for notorious achievement we hereby resolve that the board of school trustees for the cronkite community school corporation wishes to express sincere congratulations to the crumpled high school athletic department for being awarded the nata safe sports designation by the national athletic trainers association so we had director bill derila and matt hales not here in mary roth and then can you guys repeat your names please one more time jamie pierce and dan merrill thank you jamie and dad congratulations and keep up the great work it's always great to be honored on a safety hand it over to mr angel for our last uh accommodation um how much spot is uh and anybody any of the students here tonight yes they are if we could have those students come forward please just by the podium be wonderful oh just one of you i'm sorry sarah is that eckerd oh sarah yeah okay i just want to make sure so i had the name so accommodation award reads as follows and i'm going to read all the individual's name when i get to that section crown point board school trustees is honored to commend for meritorious achievement they're here by the resolve that the board of school trustees for the crown point community school corporation wishes to express sincere congratulations to chris gloth cpt dog radio and all of the team members and brett barber for receiving best television school newscast best student multimedia website radio school of the year runner-up from the indiana association of student broadcasters best newscast from the midwest media educators education association and for receiving the crystal pillar award for best newscast and live events sports broadcast at the chicago midwest competition from the national association of television arts and sciences the board of school trustees publicly recognizes this achievement and renders it permanently to its minutes to be preserved for public posterity this 28th day september 2020.
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goal is our alternative learning for our junior high and high school so they have basically blocks of time within so they do not follow a traditional period schedule on monday and tuesday a through k would attend in person and then thursday and friday l through z students would attend in person also given the opportunity to participate remote by choice since the entire block is in person if a student is not attending in person then they would participate in live streaming on that day wednesday would be similar to both junior high and high school as previously described high school students in the life skills program stars and select students in the dhh program or deaf and hard of hearing program these students the students who spend the majority of their day in the dhh classrooms will begin on-site attendance two full days per week mondays and tuesdays beginning october 19th they will follow the remote for all schedule from 8 a.m to 2 p.m until their general education peers return on to on-site or in-person learning at that time the schedule will change to 7 30 a.m to 1 55 pm four days per week monday tuesday thursday friday students in these programs who elect to continue to participate in remote learning will be able to live stream during the time their peers are on site and will also be able to engage in remote learning with their peers per the current format when all students are learning virtually there will also be the opportunity for them to engage in off-site or i should say offline activities as well students in the instructional skills program skills and co-taught programs as well students with 504 plans will be part of the ab cohorts when all students return to in-person learning on december 3rd students who elect to participate remotely will follow the remote by choice schedule and again if two parents choose to transport these students are eligible to receive related services on-site for english learner students the el resource teachers will work with the classrooms during their scheduled in-person and remote times they may also serve students during the student support times sheltered content area and co-taught classrooms as well as the dual language classrooms and junior high will follow the schedules for their grade level and dual language will provide instruction in spanish so for east view and transition programs at east view academy students will return to on-site learning four days per week beginning on october 19th both elementary and junior high levels will begin at 8 am and students will attend half days for the first few weeks and then begin full days attendance on november 9th high school students will follow the current high school schedule until december 3rd when all general education students begin the in-person schedule and at that time the schedule will change to begin at 7 30 to 2 pm students who choose to remain in remote learning will participate in live streaming pre-recorded sessions and small group instruction and as with the other groups they are welcome to attend on-site for related services if parents choose to transport for the pathways transition program they will be divided into a and b cohorts given safety considerations and group size the a group will attend on mondays and tuesdays and the b group will attend on thursdays and fridays both groups will begin with half days and transition to full days the week of november 9th students who participate remotely will receive instruction comparable to what is currently being provided virtual live instruction via large or small groups and participation in offline activities and these activities will also be provided on wednesdays when all students will be in remote learning i'd like to touch upon the timelines and communication obviously we would need to provide parents much information about what needs to happen in order for them to make some sort of a choice so if you look at this slide we will be giving information as long as we have approval from the board for our special our special education students in self-contained classes that that email along with lots of information about that would go out tomorrow and then if parents are wanting to indicate that they only want remote learning by choice they would need to fill out that form by october 6th and then we would make plans accordingly we have seating charts and transportation bus charts and all kinds of things that we need to make in order for that to be ready and then the next row is our elementary and remaining early childhood students this plan is supposed to come back to the board on october 13th for approval and then we would immediately the next day if it has been approved send out an email with all of the various information we'll also have a question and answer session we'll also have that on our website that form would be due back the 21st so we would have two and a half weeks to be ready for our students to return at those levels we're also asking that same timeline for our junior high and high school to re to give all the information out on october 14th and return it by the 21st i just want to reiterate if we do not hear from parents we will assume that their student is coming to in-person instruction parents do not have to fill out a form unless they would be indicating remote learning by choice christie tyler chief financial officer and i'm going to go over the additional staffing needs so listed here is a sampling of work that the requested additional staff would be tasked with on the custodial side shifts would be staggered so that we can best address the additional disinfecting and cleaning that will be needed for example some staff would be scheduled to begin their shift at 9 or 10 a.m new custodial staff primary responsibility will be sanitization additional bathroom cleaning disinfecting touch points in common areas and then after students and staff have left the building all surfaces will be sprayed with the electrostatic sprayers we are also requesting to hire additional floaters as it is already very difficult to find substitutes uh or to fill in for call offs health clerks the original plan was for health aides but responsibilities have changed and these staff members will now be taking temps of students who have not self-certified and making parent contact as needed the cost for the custodial we've laid this out by level how much additional staff were requesting by level and this brings us to a total of an additional 31 custodial staff at a cost of 751 750 on the health clerk side these staff would work for two hours again additional staff is laid out by the level for a total cost of sixty thousand this brings our total uh salary for these staff to an estimated uh 811 750 we're estimating about 250 000 in benefits because we don't know uh what health plan full-time staff would take so that brings the estimated cost of this additional staff to just over a million dollars as i mentioned at the beginning of the presentation there are another 26 slides of information that answers specifics on programs and i know that was a lot of information but when you're talking about the seventh largest school system in the state and you're talking about uh you know preschool through age 22 it's a complex organization so there's going to be a lot of information in the presentation so i appreciate your patience so that brings us to questions and comments my first question mrs tyler is about the custodians so they're going to clean and have the place ready for the morning yeah probably allison and i this is probably better for rob actually i'm sorry i just when he stood up i realized um so mr ellison we're going to have the custodians clean it up everything's ready to go in the morning then they have custodians that are there during the day including these extra folks that are on the roster on the side and then they clean after school is there any way to shift any of the duties to make them earlier to having custodians start earlier or start at a different time of day is that not possible well we could with second shift make a slide of that workforce i think we already have that in the day shift what i call split custodians say they're working at 10 to 7 30 10 to 6 30 to support impart the day shift service level needs yeah and then they're going to be a contributing force to help second shift uh expand on their on their infection control efforts so i think we already have sort of that early that model is already there correct yeah okay the goal of that is to provide service level support yeah i was just trying to figure out how to get as much custodial help as possible but that is um and and can i ask you this when we have 17 folks for the elementary schools how many more people does that mean per elementary school or per school because it's not just elementary school it's pre-k first total yeah well it's 17 yeah right 17 is the elementary okay so the elementary schools used to have one now they have two people all day okay okay that's good thank you i have a question on those janitors too so a couple weeks ago we had another presentation where it said 43 janitors so i guess my question is first of all is that the number that the union was okay bringing forward because as far as i'm concerned safety and and the janitors like we are in a building i know tony's also in a building but the janitors come by they wash the door handles they clean off that and they do it all day long every day so they're providing a lot of additional support that would get a lot of these people in school and feel more comfortable in school so i guess my first question is why did we start at 43 a couple weeks ago and now we're down to 31 and then i just want to make sure that there's not something that we're not covering because we decided to take 12 less the initial plan was predicated on all kids in school right out of the game no no hybrid model what we did was for the junior highs we were intending to to staff both one full-time fte on nights one full-time fte on days edition we took that and we split that shift 10 to 630 reduce that by one fte at the junior high level because this model the new model doesn't necessarily i don't think necessitate that additional fte we also roll back one fte out of the elementary so originally most of those elementaries would have an additional ftp so we rolled some of those out for the same reason and we don't have to support the same volume right because the hours have reduced the initial plan was to be half students to be in school all day now we're only looking at three hours a day and the big a big part of this is that we're not having meals majority of students will not eat meals in the classroom okay but that leads me to my second point so now when we go back to putting all these kids back in buildings now i'm going to need to hire more janitors potentially i can't i can't say what this model is going to look like because i don't have any history maybe that's a possibility i can't say that's not a possibility but at the moment this current program this is what i think will get us where we need to go and then finally i do want to touch on your other question we did go over this with the custodial union and they are fully support this model the the union leadership but while we're on this slide i also had a question because it says on here that this assumes all staff would be hired and begin their responsibilities in november but we're also saying that we're not bringing junior high and high school students back into the buildings until december so you're gonna have to get them that's just for costing purposes we don't content we don't expect that we're gonna put a posting out for 31 custodial and we're going to be able to hire 31 right from the get-go so i think it'll be a gradual hiring as we bring these folks on staff but if but if you did get all of them right away would you still have them start in november even if there's no students in the building i'm just saying like that's the highest numbers are obviously at the elementary level but that's still you know nine positions that one month less of salaries and benefits could be right and and i think based on the plan for the special ed students and what that uh now that we have more information on that we would make adjustments uh again i just use november as a costing point can we go back one slide sure because you also had on there which which i found interesting because again i'm in a building the electrostatic sprayers so i called some of the buildings that my kids were in and they do not in fact all have electro static sprayers right now which was a bit concerning to me elementary schools don't have high schools have handheld electrostatics or the backpacks they have three backpacks junior highs also have handhelds we just purchased a different electrostatic sprayer with one gallon that is in all the junior highs now to give them additional electrostatic support the handhelds for the elementaries are doing in two weeks they're doing in two weeks so i guess my next question then is how many because when i called thompson they thought that they may have won but i missed the janitor because i thought about it too late today one every elementary will have one junior highs we'll have two high schools will have the backpack so i know how often ours get used so i guess my question is how many classrooms can you clean in one of those you know what i mean like how many of those can you clean in one night like obviously those aren't great and you still feel like you have to clean up afterwards but it does you know at the end of the day probably hopefully kill coven right so i wanna i want everything cleaned which means i need to have enough of these backpack machines we've done a beta test with the handheld already we've had six or eight months or longer and we can get the entire elementary done with one hand held in one night shift now i do anticipate that these being deployed during the day shift selectively so it's not just limited to night shift but we can get through an elementary school with one sprayer effectively in one ship okay so so now i've got one janitor doing one whole building spraying now i've now left myself with one less janitor to clean which is where that split person working 10 to 6 30 will come in and fill those gaps so all the junior heights so everybody will have at least two of these machines by the next two weeks you only put one at the high schools one for the elementaries backpacks for the high schools and i don't recall if the high schools have one or two of the portables well if it's all the same with the board i'd rather have a couple per building um can we can we talk real quick about slide four i know i just got a couple quick ones slide four we talked about um covet testing and i know that this has changed a lot over the last several weeks so what i did not see on there was what type of covent test so are we talking about the rapid covet test they can come back in a day are we not so it does it is specifically the pcr test which is not the rapid one correct so we would accept a a positive would be considered a positive across any of those it's the negative and trying to come back earlier from the um isolate or from the quarantine or isolation period that they're assigned where we wouldn't take anything other than that pcr test based on the reliability rating okay and then um slide 11 are we only temping kids if their parents don't fill out the form and all of a sudden because whenever you walk in because that's what so it said right here if a parent chooses not to complete the form students will have their temperature and symptom screening so are we still screening everybody for temp so the self the self certification form is uh option one and if it's not completed then option two is that it's done while they're at school uh when they arrive so the self-certification the first question on it is certifying that your student does not have a temperature above 100.4 fahrenheit and then and then the list of questions that come after that so parents would have to certify that that morning prior to arrival at school they've checked their child's temperature and it's not in excess of 100.4 so we would then have those students coming in one place the students that are not doing the self-certification form or have not completed it would then be routed a different way and they would have that temperature screening and that series of questions asked upon arrival all of those results would be recorded in tyler whether that was done by the parents prior to arrival or by a staff member when the student arrived at school right so so the semantics of that scares the crap out of me how are you separating them right so you're going to separate them when they come up to the door they're going to have ids now and oh you weren't on the list so you're going in that door and you're coming like no so what the plan is is that initially we have a form that parents would fill out to indicate whether or not they have the ability and desire to complete the self-certification form so we'd know right off the bat those who whether their morning routines don't allow for it or simply do not want to do that we would automatically route that arrival location for that set of students right off the bat to a different area so they would come through that door where there is someone standing to do the temperature check each day we are able to run some reports out of tyler very rapidly on a regular basis so the plan with having the health clerks in the buildings for those first two hours is to very quickly identify those students right at arrival or right before arrival that don't have those and we would need to scan as many of them as we could that are supposed to have been doing the daily self-certification but failed to do so that's where we're hoping to be able to do a call to the parent did you do this and if you did you forgot to record it could you please record it if you did not we would pull that student aside the plan is that we would have all of that conducted researched within those first several minutes of school starting and being able to identify those students very quickly and conduct that screening right at the very start of the day so we wouldn't be standing outside separating them and a and b i think the key for us is knowing the parents that are very honest up front and saying look that's not feasible for me to do that on a daily basis and that may be a large number and then we know what that drop-off procedure looks like for those students upon arrival and then we have the parents that have indicated no i wish to do this at home and i'm going to do this on a daily basis and if they just didn't submit it correctly or forgot one day we would then be running those reports to gather those students data really quickly at the beginning of each day um i'm going to wish you good luck on that because i have no question in regard to that so is this something you say it's going to be the certification is done through tyler can we do it through tyler on our phone or does it have to be done on a laptop because some things you can't really do on your phone with tyler so so this is a new feature of tyler that we have bringing on board as we speak it's the tyler survey module so it will allow for you to do it right on your phone so it will be a separate survey for each student so you'll log in through your parent portal it'll pop right up and tell you that you have a daily survey your student's picture will be right there you click on it it asks you the series of questions you answered the bubble yes no next survey bubble yes no we're able on the back end to very quickly run reports on who has and has not and just before arrival time we can send like a blast email out to the group that has not yet completed it that are supposed to be completing it to remind them we don't have this on file yet reminder if your student doesn't have it they'll be screened at school so very quickly we'll be able to separate those students again um self-certification according to the rules are supposed to be done daily and if that's absence of that then the school is supposed to do the screening as feasible for us and so for us as feasible the definition of that would not be prior to students you know arriving at a bus stop because then we have safety issues with potentially leaving students alone at a bus stop if they hadn't filled out that form and it becomes an equity issue for us as well for those who maybe didn't have the ability to get on and complete that form prior to boarding a school bus so here's what people should know if you are choosing in-person learning that not everybody's getting temperature checked can i ask three more questions real quick hang on one second only because we are at our 10 minutes so we want to make sure that everybody's got time to answer questions obviously this is going to go longer than 10 minutes i think we all agree um but yes yeah okay so let's try to just do a few per person and then we can go around again for saves one thing to remember is that there's probably no way to answer all the what-if situations and that maybe what what what we could talk about also is what do we need to look at i'm i'm liking this what do we do we need to look at as a board do we need to ask them to add additional custodial staff or machines things like that so i totally get it there are a zillion different thoughts questions whatever but let's try to make sure that when we're working through this as we continue through the time we're going to spend on this that we're keeping them focused on things that we can have an impact on first and make sure that everyone has a chance without having to stay till right then i got one more maybe just do an order since it's a match you have a jump if you want to start one i also i just want to i think and i want to continue to encourage all of us as board members to um to be cognizant of our tone um and we and to know that i think we all know as lori mentioned this is not a perfect plan because we're not in a perfect scenario this is this is a really important a really important plan and a starting off point but just like the community and parents aren't going to have every answer uh every question answered right now we as board members might not have that luxury right now too so i just think that's really important that we are mindful of tone um as we are working our way through our presentation ali since you started with questions why don't we go with your you said you had three more uh but really so slide 21.
⚗ AI-reconstructed · cite from original above
uh students include sebastian zenowitz rocco john madeline massey armando bronco brianna morton kirsten robinson zach jones jenna milosh olivia bianco jonathan lieber kayla dill sarah frey fry sarah frey sir fray alex kretz blake pish and our advisors are chris golovk and brett barber who are behind our cameras tonight working on that live stream for the first time so uh what a wonderful accomplishment for all those awards it kind of seems uh foolish we're giving you know just one combination for like 12 different awards but uh that i don't know if anybody's ever been to the high school and seen our uh studios for whether it's the news newsroom where they do the live newscast they've seen dog radio studios it is state of the art and top notch and uh mr barber and mr golovk do a great job as far as making sure that these students are prepared to go into that line of work or that field for they're furthering their education just an outstanding accomplishments based on all these awards so on behalf of the board congratulations thank you [Applause] we need you guys in on the photo op great job thank you well thank anyone everyone who came out for our accommodations and our continued success all of our programs and it's nice to get back to we we had a few this evening it's a nice get back to seeing our students and commending them for their hard work and achievements item three we have patron comments uh we're gonna start with 3.01 a review of the policy 167.3 of public participation at board meetings address uh dr terrell to lead us through that so i'm going to pass these down if you guys could take one just to have in front of you as mr warnie and i were going through the agenda last week one of the things that i reflected back on was early on in the interview process with all of you is i was in the process of coming here to crown point i remember you guys had a question that was about what are my feelings about the public speaking at board meetings and i thought to myself where is this going but then through conversations with you i know that all of you have shared concerns of trying to work through a platform where our public can come and make comments so what i want to do tonight is just look at some of the key things that i think are really important for you to consider um and then ultimately once we're done with this discussion if there's a direction that you would like to for me to go as far as trying to create some language to bring back to you for your approval but that we can consider for board meetings as we move forward for the public who is out there this is uh bylaw zero one six seven point three and it is entitled public participation at meetings the one things that i want to draw your attention to if you look down you can see any person group wishing to speak abc right underneath that it talks about the superintendent and board president can approve who can speak but it says that they are permitted fair and orderly expression directly related to agenda items first thing i'd like you to consider is that public comment does not need to be only about agenda items so giving people the opportunity to come and if there's a concern that they have that isn't listed on one of our agenda items right now it's restricted to only the agenda giving people the opportunity sticking within the guidelines that are listed below the the following rules of public participation shall be permitted as indicated on order of business so where it's listed in the agenda attendees must register their intention to participate in the public portion of the meeting upon their arrival at the meeting or prior prior to the meeting see participants must be recognized by the presiding officer and will be requested to preface their comments by the announcement of their name address group affiliation when if and when appropriate d each statement made by participant shall be limited to three minutes duration e concerns about the corporation personnel and or students are to be directed to the superintendent and are not appropriate during public participation if all statements shall be directed to the presiding officer no person may address or question board members individually and then g the presiding officer may prohibit public comments which are frivolous repetitive or harassing interpret warm or terminate the person statement when the statement is too lengthy personally directed abusive obscene or irrelevant request an individual leave a meeting if they if it becomes disruptive request assistance of law enforcement uh call for a recess adjournment uh six wave uh these rules when approval of the board is necessary and i think those last ones are pretty drastic measures but definitely things that we need to have in place just in case a situation would arise h then again my my recommendation to you is that you continue with the 20 minutes of time that is set aside for public comments and again unless it is extended by vote of the board so my recommendation would be as we get up to that 20-minute mark if we see that there are additional people who are waiting to speak that we actually take a vote from the board to approve whether that's all of them whether it's another 20 minutes 10 minutes whatever it might be just so that we have that on record but what i would like for you to consider this evening as i mentioned before is to look at and bring suggested changes to this policy based on our conversation that we're going to have right now and then once we kind of get through that and come to a landing point this evening that you approve allowing people to speak regarding the issues that are at hand that aren't based on the agenda if that's where our discussion leads us even this evening and if so at that point in time we'll have people sign up who have not signed up at this time based off of it needed to be directed at an agenda item so for your consideration tonight i recommend that you have a conversation based around do we allow public comments first and foremost that are not directly related to the agenda items only they can still be a part of that comment for sure but if there are other issues that they'd like to bring before the board that they're permitted to do so so let's let's begin by looking for a motion to approve that recommendation to receive comment this evening on items that aren't on the agenda we have a motion to approve that first step second moved by mr babjack and second by mr angel uh and then now we can have some questions or comments or discussions about anything else pertaining to the future of uh foreign policy what todd what is the basis of [Music] it's like the second paragraph uh registering their intent to no later than 14 days prior to a meeting yeah i think that that's that's a great point i'm not sure that um they need to register 14 days before we like to have some kind of heads up but at the same time i don't i don't think we restrict that from if people show up the night of a meeting part of the problem with this is if we limit that to that 14 days prior to what about all the stuff that happens in between and how do we hear from our constituents about that my suggestion would be to make that like my concern about commenting on anything at any time is that we may be revisiting things that occurred a year ago because current i don't i don't have a problem but if we go back oh last year you did this or that the other thing that's not productive so i would suggest we change that to 48 hours so that we have an idea of what's what the issues are number one so we we're in a position to better understand the issue or obviously we do we did not respond to these things in the in this particular meeting so but it would be nice to have a better understanding of what the issue is and what's what may be behind it anybody else i i would like to say i mean other than just um what we've mentioned for this evening that i since it's a discussion about what this board policy should look like in the future i think that we should i think we should keep the three minutes and as you said and keep 20 minute cap and in any given circumstances you know tonight for example if we run against that number we can pause and look for a motion to extend if necessary depending on where we're going things um i on the second page i paper video recordings um i just think that as we're getting ahead of ourselves a little bit but later in the meeting we may be discussing the streaming of the meeting so maybe just to clean things up that might be able to be deleted is that possible if we're going to be streaming a meeting is it necessary to have uh i in the next portfolio so i would tell you by state statute and i'll look to my attorney friends that are sort of ended up here with me i believe by indiana statute anyone has the right to record as long as one person being themselves is aware that that recording is taking place but i'll something else that we could clean up before we actually because we're going to be voting probably at the next meeting on a new policy so any more discussion yeah i would welcome the opportunity to have items spoke about that's not on the agenda i do think the process is important three minutes is appropriate i would agree with the 20 minutes threshold and if it's an important factor then we can extend that by board motion i would also agree with tom's recommendation that i think it's proper to have some notice some form of notice in advance 14 days maybe a bit excessive especially since we're meeting once a month so i would agree with tom that the idea to revisit that issue on as far as maybe 48 hours 72 hours something like that prior to the meeting so we have some advance notice would be appropriate [Music] any other discussion so if not let's wrap up the vote on hearing comment this evening outside of uh the agenda if necessary all in favor signify saying aye aye opposed that much carries five zero thank you dr terrell so before we go into the next part if there's anybody here who would like to speak who didn't sign up because it had to be based off of the agenda if you could raise your hand my assistant diana will come around and have you sign the paper for tonight thank you once once this signature sheet makes it around the room then we'll just take the clipboard and uh go in order from from the top and just to keep it uh professional mr kiel would you mind being a time keeper if necessary on uh i mean i i don't know if we'll get there or not but if we just tough job we just reviewed the policy so we might as well um follow what it says mr aquila you want to give us a two and a half minute warning and then like a 10 second warning yes there we go so that way everybody's consistent across and perfect thank you you don't have to play walk-on music or anything you're good easy you might want to show him how to use the timer on his phone [Music] as we're preparing uh for this one of the things that i think is also important as we talk about the participation in board meetings this isn't necessarily a public meeting it's a meeting that is held in public and with this opportunity for input from our community so we thank you for being here this evening okay so uh candace jordan if you'd mind stepping forward or standing up and just pronounce your name so we could hear it with your is it okay please pull them out candace jordan um i have a junior at crown point high school my daughter holly jordan she at the end of her sophomore year had a 4.4 gpa cumulative she was a kiwanis scholar her seventh eighth and freshman year they did not have kiwanis scholars last year because of covid and um she received in the middle of kovid taking her ap class her ap test two fives and a four she then was awarded by college board um an ap scholar award which means you've taken four ap classes and have a weighted average of at least four and a half so my point isn't to brag about her it's to tell you how smart she is and also implore you to get rid of the hybrid as it is she is struggling her mental health is not good her physical health she's sick to her stomach so these students only get 37 minutes per course twice a week so that's one hour and 14 minutes i teach college my students get double that amount she has five ap classes right now which are college level courses she gets less instruction than college students she's struggling and i'm begging you to please do something different in terms of the hybrid why aren't you know the kids go on monday and then the kids tuesday learn what the monday kids learned so she doesn't get she gets two 37-minute per class instructions and then she's given busy work she's overwhelmed by the amount of the busy work and she's overwhelmed by these courses that are college level so i feel like the school system is failing these kids they're failing my daughter thank you it's good to see some familiar faces mr jim fermi and uh masterfully i don't know if he's gonna like that i say this but mr golovk was my teacher when i was in high school so one of them as much as showing up to speak today seemed irrelevant now i still wanted to say thank you in person as you've listened to our concerns and have put things in motion to move to green status releasing the document with the kova data that you review before making these decisions was excellent and this increased transparency and communication has been great and we look forward to more of the same as we move ahead as we see the trends from this outbreak my husband and i feel that it's important to live as normally as possible while being cautious rather than living in fear of the worst by the way we have a junior and a first grader that it's important to learn to live with covet around rather than anxiously attempting to completely avoid it personally we are grateful that the sports are in session this outlet has been a saving grace and light at the end of the tunnel among this unusual school schedule which has taken away most kids daily social interaction in some cases parents are dealing with mental health issues now because of the lack of socialization most parents wouldn't want teachers to become even more overwhelmed from a hurried return to school an overwhelming majority of us are glad that you've set dates for getting back in school we see this as a positive move and a win and most of us are fine with the october dates and are not necessarily urging the kids go back as soon as possible there's one note my junior has told me he struggles with you know teachers are doing all that they can to not be overwhelmed themselves however on the student side in one particular class he has three different teaching styles to deal with for one class and so as they try to lessen their workload the kids sometimes are suffering i served on pta for wheeler middle school for two years one of those years as president so i understand that sometimes unpopular decisions need to be made that said i might mention a reminder here that when people are expected to follow directive but they aren't made aware of the why behind the said decisions that leaves a lot of room for assumption and potentially misplaced anger and frustration okay to that end i'd like to ask a question here to echo a remaining concern that i and some other parents still have which is why are we waiting until october 28th for secondary schools to return according to my calculation with that date of return they'll be getting 16 days in person before thanksgiving break 12 days until christmas break and then six in-person days before this first semester is over january 14th would you please share some details as to why we are waiting longer why not get secondary schools back so they have more in-school time before the end of the semester thank you for the opportunity to be heard as parents who are dealing with the results of these decisions made by the board on a daily basis uh melissa gleason hello i'm super nervous right now and usually i'm not um i kind of in the same position as candice um i actually have a freshman he's taken ap courses pre-ap courses phenomenal student amazing academically right now he has f's he has several f's right now it's not the teacher's fault i don't want to start pointing fingers it's not his fault it's not your fault i don't know whose fault it is but how are we going to figure this out how are we going to move forward how are you guys moving forward what can we do to make it better so right now we're going to go to green october 29th whatever date you guys decided what if all of a sudden flu season comes around we're in red what are your plans right now are we going full hybrid is it going to be in teacher zoom courses my niece goes to say ignatius downtown grade school she goes to zoom classes first period english then she has a passing period goes to a second period passing period so on and so forth so she's getting teachers non-stop full learning my son he's not i'm not going to sit here and say it's your fault your fault your fault but what we need to do is move forward how do we correct this what do we do what are your plans um being a little bit more communicating with everybody else i know everybody has a certain job you guys probably have jobs outside of this everything is a lot of different layers that everybody kind of plays into but what we need to do is worry about crown point crown point school education everything we need to figure it out um i'm hoping that you guys could be a little bit more transparent with what is going to happen as we go forward all of us have probably lived here for many years have kids that are involved in school sports um i'm just hoping that when my son goes to apply for college you know he wants to go to notre dame are they gonna get him give him a pass you know what 20 20 you're okay your gpa does not matter it does but how do i as a parent i mean are there different resources out there for the teachers is there more funding to give these teachers more help what are you guys doing for the teachers what are we going to do when we go to red so that's where i'm at but thanks no i'm good i'm sorry i can't see the first name but it looks like munoz so i kind of want to piggyback off of them knowing that our parents are going to be sending the kids to you know their work they're going back to school and i know as an educator we have had plenty of children that were sent to school sick sneezing in our faces and coughing how will parents be held accountable knowingly knowing that they're sending their children to school sick so that is something that you you know as you plan forward what are you going to how are you going to inform that to parents because they do it and now more than ever especially with flu season coming on that's a concern because what we might have looked at last year is just a simple cold might not be the case this year so that's just something that i feel that needs to be stated for parents as our kids are coming back the other thing i um i've repeatedly asked and i'm kind of frustrated that it's not being done is that ask that you know robocalls and emails be sent out to all of the parents to remind them that there is a school board meeting as much as we all want to keep in mind that it's the fourth monday of the month or you know but if it's december is this day but if it's on this aces that it just would be nice to just remind parents have it in the newsletters that go home with um our students through the principles hey don't forget board meeting this month if you can attend please attend and um the other thing i wanted to bring out too is that i reached out to admin district administration two of them in particular and i have not heard a response from them and i think that if we're talking about transparency a simple i heard i got your email i will get back to you would be just appreciative because the administration has a job because we're paying our taxes and if the administration answers to the board then it is the board's responsibility to say to the administration when a parent reaches out to you talk to them if i'm reaching out to the superintendent because i need to speak to him not to the principal i don't need the principal my concerns are not to the principle it's the superintendent because the superintendent is telling the building level administrators what to do and you tell the district administrators what to do so i just feel that that is something that needs to be stated i know that where i'm at we have 24 hours to answer to a parent thank you i have a minute so within 24 hours i respond i mean i have an answer but i will say i heard you i will get back to you and that's all i need to say and that's what could have been told to me other than that i do appreciate that uh the dr terrell did bring up that we should be able to speak on any comment that's not in the agenda because that's really what we should be able to do as a parent and then when we came in two of us were not allowed to sign in but these three ladies were and the returning to school none of that was in the agenda so i'm just curious as to why some people were allowed to sign in but some people were not on something that prior to what was brought up with previously with the with the new change why we weren't allowed but some people were so i'm just wondering that thank you i'd like to interject one comment at this point you're talking about transparency communication a little later on here we're going to address communication we are hiring a communications director changing websites and this distribution of information so that should help address a number of those issues and then uh as we call forward is it jen menyard is it by any chance has somebody not been able to sign their name that would like to make coming gentlemen hi i just want to say that i as a parent and a teacher appreciate how much more transparent our board has become with a new superintendent in place things are much different now than they've ever been before since i have been a teacher here i've lived here my whole life and i know that hybrid is hard on parents it is it's hard on the kids it's hard at my kids at home but in the school houses it's really wonderful for the kids in school and teachers being able to have so much more one-on-one time with kids and i do agree there has to be a better way to fix all of this but i had to worry about going to red and then what so i just i agree with wanting them in school they need to be in school all the mental health things are so true but as long as we could do it in the safest way i'm happy to do it thank you thank you we have a adam graper how's everybody doing today uh so i come uh before you here today um dr terrell i appreciate your your efforts here and stuff and we we come back and different things i do in the city i sit as a director of communication for city crown point kova test our took over 19 task force uh vice president of the chamber of commerce here in crown point but that's all my side time my main time is i'm a father of three uh i have three kids in three different schools here in crop point community schools one in elementary one a middle school and one in high school so we have our hands full so you know part of the reason why i was here is we we looked at you know the almighty facebook that's out there and how people comment and on how you guys are are being treated to a capacity you know working with the city i see that there isn't a guide for how we respond to covet um you know it's not this is how we do it this is how we're going to do it i i want to thank everybody here from from arty to the board to dr terrell to mark and everybody here to you know just thank you for you know taking this burden on us because it's tough i mean we do it at the city it's it's it's difficult you're up at night scott i know we had a comment on you know when you're doing it one way you probably get some hate mail i see it on facebook you do it the other way when you change your ways you get a whole different type of hate mail out there and it's not that the people hate you but it's spirited we're spending our we're sending our kids to to a place where we want them to be safe we need them to be safe you know school should be a safe thing the same way already when we and mark and dave back we're there when we work on these you know emergency response things with the school our main thing is to be have our kids safe we need to you know move forward we we can't live in a bubble we know we know there is do we have all the answers does anybody on this board have those answers no we do with what we think is best so again i don't i feel for these feelings one minute ago so we i feel and i agree with everybody in here i've got three kids in the same household with all three different attitudes as it comes to hybrid i got my straight a student who's struggling she really is i got my kid that hated school absolutely hated he's doing fantastic he gets up he's got his regiment he does that and then i got my kindergartener who doesn't know anything different this is how it is um but they're all over the place and and what do you do how do you do it different you raise your kids all the same way and you're gonna get three different attitudes three different you know kids and likes and dislikes and you know different mentalities out there so i know i'm cut short here but you know we agree with everybody but you know keep up the good fight i know you guys i know you guys sleep with it same as we do at the city and other places you know we've had business owners that are crying back in the day when 10 seconds so i again i applaud everybody here so you know i thank you thank you for taking that burden for everybody here uh i think together with some some feedback and stuff we can get to the right decision so again thank you everybody if any of you have comments at this time otherwise i've got just a few to wrap up this person i i have some comments i just want to say thank you to all the parents i want you to know you are heard and we do appreciate what you say it means a lot it means a lot to us we consider it i'm just take this down i'm a father of four i have two children at the high school one in middle school and one in elementary and much like the last film then just spoke it's the same way across the board some want to stay home some want to go you know i think the thing that i want to say and emphasize is that crown point is a great community and we're great because we have great parents and we have great people that want to step up and do what's best for their kids and see see the the school corporation be successful and i think everyone's motives everyone that spoke here today nobody said anything that was not factual or true i think there are mental health issues and there are things and i've experienced that in my own home you know it's it's this has really impacted everybody differently and so i just want to articulate that you know thank you for having the courage to come here and participating and caring and you know we are doing the best job we can and may not have been perfect that's okay we are doing the best we can i could i could assure you that you know we care about our schools and our students so at least i speak on behalf of the board and administration so hopefully we're moving in the right direction and we can you know continue to get better and work harder and make things better and improve it so i appreciate all your patience everybody was very kind and considerate today so thank you for that thank you mr smith everybody else with that i was going to say thanks for no pickets i there was i've been on the school board for 18 years and back when we had to negotiate teacher contracts i was the board president and they pick it in my office so it's not fun [Music] i think this this was a good representation of of all the different burdens that people are sharing within the community so now i mean i think this is we've talked about these different groups who would be affected the most even back in the summer when we were contemplating what the plan was going to look like we knew exactly who was going to be burdened the most we knew it was there was issues that parents were going to have there was issues that teachers were going to have um so tonight was a good representation of that so thank you yeah just like well as a as a board some of our goals have been to be better communicators and be more transparent you guys have heard us say that and to be called out for not doing a better job it's fine we need to be better um and one you know we'll probably come across something later in the meeting even this evening but uh you know the agenda being posted on the website on a prompt when it you know when the meeting is going to be on the website with a link to the agenda um you know sometime on a friday evening hopefully consistently on the communication director as as tom mentioned and it's fun just modernizing ourselves as a corporation as a board is uh we you know the the email i've been a board member for seven years and emails they get to the board i'm sorry i'm just going to say it but they went through probably three different hands before they got to a board member and i'm not saying it was wrong at that time but we need to modernize modernize ourselves and you know we've made changes in just the last couple weeks that you know all the board members are going to see the message to the board because we're all a part of the board equally we've had some we've had philosophical differences with previous uh leaders within the organization and we made sure that the gentleman sitting on the far end of the table is in line with what the board wants uh transparency was a big deal is uh miss munez are you i can't see we we have had some correspondence but i think i i mentioned todd and and what you should look forward to um in the very near future and tonight was a good start of that so appreciate having todd here for sure i want to clarify one issue and i know there was some communication within the community about the changing of tonight's meeting typically we meet on the fourth monday of the month we were scheduled to be at the indiana school boards association fall conference which occurs every time at this year so we had moved the meeting back a week the fall conference went virtual so we decided to change our meeting back to this week because it was the regular scheduled time so that's sorry for the confusion about that but that was the justification for the changing of those dates so just in conclusion we just want to thank you guys for those who are not able to attend tonight the patience of our parents of our students of our teachers of our staff members as we continue to work through this there's going to be some more bumps on the road there's no doubt about that we're just going to continue to try and work for the best in game for our students and trying to be as transparent as we can with data [Music] i think you'll see that we're one of the few in the region in the state who are releasing the information that we are releasing and we'll continue to work towards that end as well so appreciate you being here tonight and i can tell you this board is committed to communication uh to being able to hear people and to change that culture and we're going to do that and it's not going to happen overnight but we're going to continue to work through that so thank you for being here it's really small no i can't do that okay not against the law but against practice and orders okay let's move forward thank you everybody let's move to item for the consent agenda dr todd so for your consideration this evening uh on our consent agenda we bring to you the regular business meeting of the board of trustees the minutes the recurrent grant approval from and received the indiana department of education alternative grant the personnel agenda and then the voucher registered checks as listed thank you dr terrell you've heard the recommendation uh do you have a motion to approve the consent agenda as presented moved by mr angel in second by mr geiger mr mr smith thank you mr smith any questions or comments all those in favor signify by saying aye aye closed not [Music] we want to welcome available here to crown point community schools brooke is going to be our new director of communications she'll be responsible for communications website development those in the room if you've been on our website lately you know it's it needs some work but then also with social media both here at the district level at all of our buildings and will really lead the charge in that area so we're really excited to have brooke here i know again this is one more step in moving in that direction of um we're a great school corporation just taking this to the next level but then how do we share our information and tell our story so brooke we appreciate you being here to this evening look forward to working with you uh would you did your family have to go oh yes okay [Music] she has a little one and she was going to try and make it so we appreciate the effort though brooke welcome to cronkite we look forward to having you welcome i want to tell a quick story about that when after we had interviewed dr terrell i made a trip to richmond to do some further uh background information checking on him and talked to a number of people and at that time he dedicated to him that they had a great communications director of richmond they told him to bring her with him he tried to try and try and fail and that's why we had to go out and search and we ended up with brooke and i think we're in good hands i do too yep by any chance there anybody else in the personal agenda that would like to introduce himself i don't just looking out there some faces no just making sure thank you brooke for coming out this season uh item five action items we have the child care agreement between the crown point city school corporation school corporation and the south lake ymca mr hartman thank you mr president as you just said i'm seeking your approval this evening for an agreement between the south lake branch of the crossroads ymca and the crown point community school corporation this is to provide child care full day to students kindergarten through fifth grade uh depending on what the levels that we are in as far as our status being green coming up and or yellow and or red so we're excited about having this agreement with the the ymca thank you miss harvard recommendation to prove the agreement between the south lake branch the crossroads ymca and the crown point city school corporation for the ymca to provide child care k through 5 students and 85 children complain staff within the cp city school corporation facilities to approve so moved second moved by mr bab jack and second mr angel any questions or comments from mr hartman my two comments one i have to abstain because i sit on the ymca board of directors but secondly for those people who are not familiar with the ymca health care the ymca is the largest provider of child care in the country so i think our children will be in good hands about that no sorry you could check with us after the how can we do that you can hang out hang outs after a meeting if possible or send an email to them right now sorry i'm trying to file the policy thank you thank you mr hartman uh 5.02 is the policy revisions and additions uh title night approval and adoption of this year thank you mr president uh board members um this evening we're presenting an updated policy as you know we work with neola which is an organization that helps us update our policy and remain consistent with state code there's been a recommendation to update the title ix standalone policy to remain consistent with indiana code the new policy is provided uh for implementing recent title ix regulations uh uh promulgated through the department of education these requirements went into effect august 14 2020 with covid school corporations around the state of indiana are trying to get this update up and locked in to their current policies this is a stand-alone policy it does not affect any of our other discrimination policies that's important to know but in essence the regulations provide detailed requirements concerning title ix protections as well as provisions for identifying reporting investigating and making determinations of responsibility for acts of sexual discrimination or harassment it also provides measures for remedies and sanctions in the event that this does occur specifically we are required to appoint title ix coordinators that will lead any investigations should we receive any of these complaints or reports in addition to some protocols that we need to follow uh in the wake of such event uh this is a unique situation this evening uh we're asking that uh the board waived the second reading and approve uh this particular updated policy to get us current uh after this first reading i think mr you for the recommendation to uh prove that to waive the second reading approve the updated adoption of the suggested policy after the first reading i would move to approve uh actually wayne the first reading of the modification and then waive the second reading so that the policy goes into effect upon approval second that motion by mr hoffman seconded by mr angel angels we have any other questions or comments from mr aquila no all those in favor signify by saying aye aye opposed thank you five zero thank you mr aquila thank you 5.03 is a memo of understanding between the complex city school corporation and how i'm counseling mr g thank you mr president board members we are seeking approval to enter a memorandum of understanding with crown counseling to provide additional counseling services and mental health services for our students and families this would be in addition to our current counseling services that we already offer and this would fulfill the requirements of senate enrolled act 246 which requires school corporations seek a partnership with a community mental health partner i have you happy to answer any questions you have thank you very good regulation to approve the memorandum of understanding between congress community school corporation and crown counseling we have a motion to approve some move second moved by mr hoffman is second by mr smith i'm sorry mr babcock's second any questions or comments from mr game for me what's the favorite single singer all right opposed much curious five zero okay and you can also uh thank you 5.04 mr gene fermi is the memo of understanding between the hong point city school corporation and the bethel church for a unified reunification site yes uh we're seeking to accept a memorandum of understanding between bethel church and the crown points queen corporation in in the incident that we may need to reunify students with their parents on an off-site location if there was an emergency at one of our schools we have mapped out several locations this is just another community partner we would like to add to our our current safety planning thank you mr g fermi for the recommendation to approve the understanding with council church for a reunification site we have a motion to approve so move second move by mr smith and second by mr hoffman any questions or comments from mr g birmingham just to comment for the benefit of the public this is when we're talking about reunification this is in the event that something would occur in a school building for example the gas leak where you have to remove the students from that particular building and make contact with parents this is a different location where we would transport the children to bethel church if necessary contact parents let them know that the children of bethel church and we're adopting a process that procedure that would be in place in on any such occasion so that we make sure that children get back to the people they should be with so you said this is one of several sites one is several yes we're also using crown point high school wheeler middle school depending on what the occasion calls for thank you all those in favor saying how about all right opposed push carries five zero okay thank you thank you for partnering up with us there also 5.05 is a disposition of surplus property ms dolly thank you mr president as we usually come to you a couple times a year we have some surplus property that we need to dispose of most of its surplus we did add to that electronics recycling for some old ipads and materials i believe ipad second generation that we're recycling through with an electronics recycler that they essentially will purchase those from us all this is in accordance with uh the disposal code in the statute 5-22-22 and also in accordance with our administrative guideline 7310 so the administration recommends that the board of school trustees authorize the department of buildings and grounds as well as a department of exceptional ed to dispose of the items listed in exhibit a in accordance with their condition thank you recommendation as presented uh we have a motion to move second and move by mr angel on second uh mr hoffman any questions or comments from this town we have a lot of that's a good comment for the benefit of the public this is something that occurs every year this is essentially a garage sale and if you're interested we've got such items as a damaged piano rescue table three two rusted round tables two rusted file cabinets and a variety of other things so if you're interested stay tuned all those in favor say any other questions or comments from us do you want to give them mr molaskey's phone number yeah we have a reading of the whole list that would be good i'm sorry i missed you i think it was mr angel with the motion of mr hoffman with the second thank you and all those in favor signify by saying all right opposed what carries 5-0 and 5.06 school-based therapy service contract with the presence learning ms pasquez good evening mr warne and members of the board this contract is with presence learning to provide speech and language tele-therapy services for students at eisenhower eligible for those services via their individualized education plan thank you mrs cassidy do you have a recommendation to prove the contract between conway city school corporation and presidents learning a motion to approve so move second move by mr babjack and second by mr hoffman we have questions or comments from mrs paskus are they currently providing services or have they in the past this is our first time we're working with them i didn't recall the name any other concerns or comments from mrs townsend all those in favor of signify by saying aye aye aye opposed motion carries 50 thank you and then 5.07 the border school tradies regular business meeting time change so as we mentioned earlier uh in the beginning year we had well this is a little bit of a different topic i'm sorry but our scheduled board meetings were for seven o'clock i think with new leadership and some open discussion uh it's just been brought to our attention that we think that our families can still make it make it home or make a six o'clock meeting and it seems to be just honestly more convenient for everybody uh so we'd like to change the start time to the regular business meeting to six o'clock back one hour from what was always seven o'clock uh for the remainder of the year do we have a motion to approve or admit dr terrell am i missing anything that should explain there it's pretty simple nothing good good so moved moved by mr hoffman second in a second by mr smith uh questions comments all's in favor saying saying hi all right thank you item six this evening we have information items we have uh superintendent discussion groups um how about we go mr smith anything from cedar lake not your hoffman anything from uh winfield or crown point winfield has had no meetings the crown point redevelopment commission continues approving sod grants and a good bit of the paving that you see going on within the city comes from rdc funds 109th avenue is a phased project and you can see that that first phase has been completed and there'll be more work next year so thank you anything else anybody has to offer this attorney discussion troops if not removed out of 6.02 uh director of curriculum and instruction mr hartman thank you again mr president uh just a few items uh um we will be participating uh our kindergarten through second grade students in a universal screening for dyslexia uh that will be taking place uh at the middle of the year when we do our benchmark assessments you might have heard that as some from the state that kindergarten through second grade it is required one time a year that we do give dyslexia screening it is a part of our screening we do it there will be three additional tests that are added to uh our current screening which will give us an at-risk identifier doesn't mean a student has dyslexia it just means potentially that they are at risk of it and then interventions would be put in place uh and monitoring that if there's need for additional testing once we have interventions in place then there would be a dent additional leveled screeners that would continue on to identify whether or not a child has dyslexia the second thing that i wanted to just share is uh due to some funding grants that we received last year from the crown point foundation and a private donor we are expanding our birth to school into our non-title school buildings starting at uh four-year-olds and having some programming for incoming kindergartens students when we look at 2020 21 and 22 as they're coming in and then the last thing we we are in a process this year you know last year at the end of the year basically all testing was put on put on hold including our our a.c.t district testing of course the state testing we are preparing now to administer the a.c.t district test that would have been given in april to juniors and we want to give that opportunity to our seniors this year so we will be giving that coming up on october the 6th and then on october the 29th we have the psat nm sqt which is given to students in grades 10 and 11.
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slide 20. so i can 100 fully appreciate the junior high and high school group c like to me those kids that are home on live that's fantastic for me for those kids to always be involved because it almost looks like group c gets more live instruction i mean you know what i mean so they seem to be more in person but my question is on slide 21 is about this group c at the grade school level so i well so and this could be completely wrong but i have i have group a monday tuesday mornings group b thursday friday mornings and then i have group c's broken into the a group on monday tuesday and the b group on can we was there i guess my question is can you take all the c kids and put them all on one afternoon together or is it just not possible for them to go live with the ab group like the junior high in high school are doing do you know what i'm saying like if you're going to have a lot of them so in the afternoon the group c is going live with their teacher on the afternoons on monday tuesday thursday and friday the difference is on monday and tuesday they have also the group b students with them so that they're seeing their teacher every day and then on thursday and friday the group um a students would be with them so group a b and c see their teacher and have sessions with their teacher every day okay because i read it okay it's so that they stay with their teacher right i mean i get that i just might be good i thought that the c kids were split into an a group and a b group but they're not now c group is all over four days yeah this is group c slide um and that's what they are doing on each of those days i think lindsay is asking me to go to the teacher's schedule if you go to slide 46 it shows you a sample teacher schedule and i think you'll be able to see how each group is met with every day then so on monday and tuesday you see group a in the morning in person and then in the afternoon they'll meet with groups b and c and then on thursday and friday they'll meet with group b in person in the morning and then in the afternoon with groups a and c okay that makes more sense that's it go ahead my question is for mrs hildebrand mrs kincaid and mrs dalquist um some of the kids in special ed have a double period where they need to go seventh and eighth for example in high school some of the kids have um they're in they're not all mainstreamed their partially mainstreamed and i know that you said the majority if they had a majority of the time mainstream that they would go with a certain schedule but i'm wondering what will happen for kids that are kind of on the border so i want to know how much flexibility is there to accommodate students who need to have like the double period how much accommodation is there for the teachers to see kids kind of in a in a way that maybe doesn't fit exactly into the schedule so that all of these kids especially special ed kids are getting schedules that make sense for them in terms of their needs i don't know who wants to jump in i know that on the committees we did have some of our special education teachers and our self-contained teachers that sat on these committees and some of the double periods that you talked about because i was worried about that a lot of what we do is not blocking them all together but making sure they have two periods of support so they would still get those two periods of support even if they aren't back to back within the schedule and then as far as flexibility with those you we would have students that could be going live and mainstreaming although it would be through remote to be able to do that or to be able to pull back we also have the student support time to allow some collaboration in those pieces i don't know if you had a specific program then i'll turn it over to denise but i just want to make sure that if the families have a need that the schedule doesn't reflect that the family's needs are considered more prominent than the schedule for example so i can address that um i think that every time we create a schedule for a student with an iep we have to realize that they're going to have to be some individualized decisions that are made and i think that's my understanding of what you're saying so we're absolutely taking that into account the middle of the day as you can see for both the high school and the junior high schedule while students are being transported there's that period of time in which those students aren't going to have specific classes so this will give the opportunity for students to work with their related service providers to receive some additional instructional support and also to have lunch so the periods during the day in which they would have been scheduled for lunch we're also going to look at additional supports together with the opportunity for related services provision as well and then again to your point we also recognize that while this is a proposed schedule we anticipate that there may be some students who have difficulty trying to acclimatize to return to on-site learning that's another you know consideration that we need to take into account as we bring our students back to in-person learning okay yeah i'm just really interested in flexibility because i know that in the spring that was a i think a value or a valuable point that some of the parents had and we also just for your information um we're fortunate enough to have mr bise from epic group um we i called him he was able to um send out an email to parents and we had about 14 parents participate in a feedback group as well so they gave us some really good information about what they consider to be important as we return to in-person learning thank you for doing that because i actually was going to ask that and i put that aside because i wanted to save some time but thank you do you have any more tony oh that's it that's my only one okay i only have one question and i guess this all looks great on paper i can tell there's so much time and effort and input put into this and i really appreciate all of the work that everyone has done and taken things into consideration i like that we're so i i hate to use the word cohort because i feel like we're raising a bunch of roman soldiers or something i know that's kind of a education ease type of term at this time that's very popular but i like that how we have group a like two days in a row just for have some synchronicity of of their learning and not just to avoid contact time i think that's going to help the teachers to be able to teach those different groups my concern is i'm seeing on here that the remote groups are participating in class via live stream and i just i don't know i'm not listening to a ton of my kids classes and i honestly have no clue what's going on with my high schoolers they're fine they're just doing their thing in their room not complaining but my junior high student like i've heard overheard some things and it's like just to help the students get to find a single document can take 15-20 minutes because the kids just don't i don't know i don't know what they're doing or they're not paying attention or it's painful and my concern is that i don't know how the teachers are going to do this if they're trying to teach the students in front of them how do they manage what's happening online like i just realistically speaking i just do they are they each can have an aid in their classroom who's going to help them manage the online portion how do they know if someone's asking a question i'll jump in so when we met with our committees we did propose different options some of which did not have the live streaming and what all the look like and we have talked with other districts um that have embarked on this journey and some of the things that you know will take into consideration is you will have time with a significant part group a and group b to kind of help through what that looks like so when they are go live later on to be able to find documents do those kinds of things they would have that we see that students in the chat sometimes are more supportive of helping each other find than you know some of those pieces you need to think about it a little differently when we're talking about live streaming we're not talking about a teacher trying to be here watching all the students on the grid and having the other students sit 10 feet from back there and being on devices that's not what we're talking about it is more of if you have your slide deck that you're presenting so i'm talking to the staff i'm talking to the students that are here in person but the students at home are seeing the slide deck and seeing the visuals and just hearing my voice so it isn't going to be like face time because to try to teach this and watch students at the same time isn't very feasible we've also done some setups where the teacher has the chromebook like this has the projection screen behind uh we did it so i'll use she behind her and then the chromebook i'm standing in front of my presentation i'm able to talk i'm able to do this in the chromebook it's a little bit fuzzy you're not going to have like you can't see my wrinkles from far behind on that but they can still see my non-verbal see what i'm um emphasizing and what i'm talking through some of the sound system we are looking at what that will look like because we want our teachers to be able to move around the classroom and that would mean that they have to carry their chromebook but there are some really cool things that you can put on your app so that this can be a speaker and google meets is coming through here and all i have to do is carry my phone around and i have that sound system straight to the students outside the classroom so people need to think of the live streaming more of seeing what's going on in the classroom and really depending a lot on that auditory piece than how google lives go live sessions are right now while it's the the teacher's face and interacting with that we also um the teacher will have to pause occasionally and you know check the chat or do those kinds of things so it is a different type of teaching and the staff will need to multitask but they also will have that new piece of being able to have students in person to explain some of those things so when they are going live it can go faster is there things that other people want to add from some of our learning i'd like to add that the folks that were on the junior high committee have all decided to continue meeting so we are going to be meeting twice a week for at least the remainder of october and these are the very types of questions that we're going to talk about with the group and our group has a building engineer a teaching assistant special education teachers el teachers so a wide variety of perspectives and these are the exact types of things that we're going to be discussing and continue to discuss and this was something that we did talk in depth about um during our committee meetings so and like faith said it it is going to be a little bit different but um we hope to have some some ideas for our teachers starting tomorrow we're going to go through you know life in the day of a student from a parent's perspective what do i as a parent what am i going to worry about with my kiddo from the time that they're going to go to the bus stop to the time they get home and finish at the end of the day you know from a teacher's perspective from a student's perspective what are all those little things that we may not have already thought about but for the next month at least they want to get together and continue to talk about those things thank you who anybody want to go next particularly i can go next we can order um so just related to the um the live streaming um things you know it does sounds like there's some interesting things being explored related to some technology with the microphone kind of thing are we anticipating at the um for junior high in high school that we will effectively will be able to effectively go go live um all at all at once talking about bandwidth things are we gonna test that i have to get there oh i'm going the wrong way darn it yeah so um we went through and mapped out the bandwidth and that is some of the behind the scenes uh scheduling pieces as well and it's getting there slowly so there is a 10 minute overlap where all three levels would be live streaming or doing the video piece so the way that bandwidth works within our district is we stream from both high schools and then all of the feeder schools that go to that so where you need to look at the a green is when one level is on our bandwidth yellow is when we have two of our levels and then that little orange spot is the 10 minutes that is on there we are currently not ever over a little over half of our bandwidth piece but we are telling our staff we would not advise everyone students to be trying to go live and stream video at the same time it really doesn't work we've attempted it in the office anyway and the the sound gets all crazy that's in there so it would be the teachers that would be doing the live streaming from school and then the students that are at home be doing the live streaming back so we don't anticipate that bandwidth will be an issue okay um that is really very interesting so there's a lot in those addendum slides that we should um people should take a look at um i just related to the like live streaming piece and kind of what ruth was talking about it does seem that the experience for students who can to choose to continue families who choose to continue remote for all for junior high and high school it does seem that their experience may be quite different than what their current experience is with everybody doing you know remote learning and that does that does it does make me wonder about how that will be it does seem that um there could be some disconnect for those students and i do worry about some of those um the impact of that um in you know in in being slightly left behind and not having as much um ability to have a face to face with their teacher when the teacher you know when the teacher is teaching in person as well so that is just something that um you know does uh kind of create some pause for for me what that experience will be like for for those students but um i just had i think two other questions i mean i have more but i'll limit them um i am wondering how this impacts kids connection um and for um families who do need um full-time um or you know full-time and full full-day care and how that will be managed within um you know within the buildings and and whatnot and if our capacity changes at all or so i have shared the schedule with kids connection and so we're working collaboratively with them um right now the plan is to stay at those four existing school sites that we're at if that needs to be adapted or adjusted they will do so but right now we are planning on uh to continue the program she understands or they unders the park district understands that for some kids it'll be all day on monday tuesday everybody all day on wednesday and then you know some students all day on thursday friday what i found in my visits of the program they have separated the gym with the curtains so they're not using the entire gym so hopefully we can continue that route and that way the gym would be available for whatever the um the school would need it for the the other side of the gym okay so at this time you're not anticipating well the the kids connection is able to stay where they're at currently have the space that they currently need and have and um you know adapt if necessary okay that's great to know too um and then finally early childhood i don't know if there is a more confusing schedule than looking at this early childhood slide um holy smokes this is that's a lot of moving parts thank you for um thank you for everything you do so looking at um i did want to look at sorry what yeah so slide 24 um this is a lot um i guess my question is this seems to be i i mean this is a massive change for everybody for all of us and from what normal school kind of looks like this seems to be a fairly significant change for early childhood in terms of like the schedule and times and stuff for our little you know when our little ones are starting and ending and um you know afternoon and morning session um it is yeah it seems it's late you know one o'clock start for for you know three and four year olds you know might be a little bit of a struggle for them um what are some of the i guess can you help me understand how this kind of came and can you what's cross categorical cross categorical are those classrooms that are comprised of students with ieps only blended classrooms or classrooms where we have our at-risk our students without ieps as well students with iep okay so blended would be you know classrooms where there would be students with less intensive needs across categorical or students with a more intensive needs okay so interestingly enough the schedule that we have here follows very closely to what the remote for all schedule actually is it's only about 15 minutes off in terms of start time from what they currently have and we did that very deliberately because we wanted to keep it very consistent so for our on-site groups if this were to be a regular school year they would be there two hours and 30 minutes now they'll be there two hours and 15 minutes so again it's very comparable to what they would um participate in five days a week if this were a routine or normal school year so this will be now two hours and 15 minutes two mornings a week for our am groups and then again two hours 15 minutes two afternoons a week for our pm students so for those students that are participating off-site on the days that they're not in person so it's very similar to what our elementary and junior high and high schedules are in that you have your in-person group and then you have your you know at-home group but rather than being split into a b cohorts by letter of the alphabet it's an a b cohort by am session and pm session so during the afternoon for those students who are afternoon students they're actually participating in activities that would be comparable to what they're receiving now where it's a combination of live large group sessions live small group sessions teaching assistants work with students on either practice activities or are reviewing materials they've already learned and then there are also online activities for them to complete as well this was at the request of parents who felt that it was very difficult for students in early childhood to sustain attention to a computer for that duration of time so we very deliberately set it up in such a way that it's a combination of different activities so there are students for example who may work in a small group one day but not in the next day in order to afford the opportunity for that flexibility to occur so i think the substantive change that what you know our students will experience is that they will actually be in person learning for that two hours and 15 minutes which they're currently very flexible in terms of the remote learning as it stands now we have a large percentage of our students whose parents are bringing them on site for related services and i've been at the early learning center as children have been coming in for related services so i think that transition is already occurring for our students so i think the participation-related services as it currently stands is a really good preparatory activity for them to be on site for a longer period of time thank you um that's it's it's a lot of work so i know it's been a lot of time committee work that's to be commended thank you thanks to the committees the teachers everyone who was on that it's it's a lot to take in it's a lot to try to to get all just a little under 18 000 kids in this environment um a comment about the busing or the the temps that we started the conversation with with the amount of busing that's going on some of the the elementary schools that are almost all busing i i think giving too many options too much flexibility on who's self-certifying who's not who's done it at the door who's who's done it when they get to school by the time you got a bus with 35 kids on them and if half of them are not certified half of them have not taken temperature what what have you gained what's the point i i think it's it's a great option i love what you're doing but if we're not certifying the students before they're on the bus and not doing too until they're in the building we have risked everybody on that bus and i think that's something that i hope can be looked at a lot a lot more seriously to have that done at home prior to to the students getting the bus i i know there's a lot going on but i just don't see how the sense of of bringing all these all these bodies back into the buildings all this effort that we're going to and then letting students letting the population get to the door and not have being certified at that point where we've already possibly contaminated other students mr bowen can i sorry um real quick on the temperature check thing i just wanted to bring up a couple of quick points so one cases um of positive covid are considered contagious 48 hours prior to the presence of symptoms and a large percentage of people are completely asymptomatic entirely and fever is not overly common in children as a common symptom of covid so while temperature checks is one component of it we could have somebody that temperature checked monday and tuesday and as positive for covid and we wouldn't know until wednesday thursday friday or at all so it is important to note that while it's one measure the biggest piece for us is making sure that we're keeping those students six feet or further apart from one another so even in worst case scenarios where someone is positive if we've kept that social distancing and we enforce the face coverings and other things even of having a positive individual within a classroom setting is very very low likelihood of content crossed exposure i think we're talking about all the symptoms though not just the fever i look at it as especially at the elementary level i don't want to dwell too much on this because there's i mean there's there's core stuff beyond the bus ride um elementary students were were not even it was it maybe nine o'clock starting bus routes or so often i don't think it's too much to ask even me as a parent i wouldn't mind doing it having that certification done by 8 or 8 30 even before the buses come around it would be our intention that parents would complete it every day as it was presented initially the point with having them indicate whether or not they're going to do that is so that we aren't planning on someone doing it outright we know there's zero chance that whether they don't have the ability to do it because of their child care situation maybe an older sibling takes them there again this needs to be a legal parent or guardian or emancipated adult so it can't be an older sibling that certifies for a younger sibling if we meet the state guidelines okay um elementary on the the schedule i again i think there's a lot of great work trying to get as many students in the classroom and in the time frame that we're working on i i would like to have some clarification on the 20 minutes that is put down dr ellen for the flex movement read aloud and all the science is moved to a video at the end why the focus on that that 20-minute kind of flex time rather than trying to to get the science in person since they're there the committee did feel that three hours of straight instruction for students with hardcore instruction is a lot for elementary kids they are used to getting up and taking some type of movement break or having a live special because they're not able to do that we wanted to make sure that we offered some type of flex time so that could be and again this will be where a teacher assistant or another staff member comes in they're doing a movement break they're helping with the bathroom breaks it could be take some time to independently read or draw but just some down time before they jump right back into that hardcore instruction we did change the the science for the writing what we saw in remote for all by combining the ela so reading and writing and social studies there wasn't enough time for writing and so with our amplify science program we do have wonderful videos that our teachers have been creating but amplify has also been creating these and they they run very nicely so um and it's very engaging and hands-on for the kids so we felt that we needed to bring in that time for the direct writing instruction since we haven't had that then i'll just have one question for junior high one for high school if i may at the giant junior high level the scheduling the the 25 minute time frames go live similar to what they're getting now yeah 25 minutes i think it's 20 minutes so no it's 35 minutes 35 minutes it's reduced i mean we've got some results last time but in person it's 41 minutes now so overall the time is it's very comparable yeah to what they have now we're at 140 minutes um per week per period okay and then last one i don't see it so much in the junior high but i do see it at the high school level i'm familiar with the junior high when we talk about like the blocks like the honors ela is a too it's that's that that two hour time frame and at the junior high level are we seeing that in periods one and two would that be comparable to what is happening now would student that honors ela happen for period one and two or two and three so um at the junior high english language arts is a double period for every student so it could be periods one and two it could be three and four it could be two and three so because they're seeing their um every class period every day um and then within the two days they'll have it in person at least one time they're able to to still see that teacher whether it's remote or live and then so so to carry that over to the high school level the high school schedule does that happen uh because like this concave you said the the book and so to speak so would you would it be scheduled based on the students do they have those block times at the high school level as well and would that not happen on like your four five six seven where they're split up so it really depends on the course even right now some of our double period math courses algebra geometry and algebra ii are not necessarily consecutive periods so with this schedule you would still potentially not have consecutive periods but that's what they're currently used to some of your other courses like child development ap physics 2 they would potentially depending on where they fell if it's second third or fourth then it would maintain but they would still just like the junior high at least still maintain the instructional minutes so they might not be back-to-back periods but they would still have the same amount of instructional time if it was double blocked or single blocked but aren't the double blocks aren't they blocked that way to have that so i mean that that really bulk of instruction had that serious you know interaction so for like the child development they're double blocked because we typically house uh the preschool this year we decided not to bring the students in they're trying to participate in some virtual experiences so not necessarily having the block wouldn't hinder because the students are coming on site some of the potential lab classes yes it's a great experience to have that longer amount of time but for those classes then we will have to make adjustments um to the students experience and and thanks for all that effort especially working on with special ed department with stars isps skills all those kids getting them in and getting that interaction i know i've heard so much we all have heard from those parents that you know the students really needed that physical interaction so thank you for all the work that went in and getting those students in and i'm happy i hope to hear good news in october to see how that goes thanks i'll be i'll be really quick um thanks everybody a lot of work i know this isn't where we want to be but it's on the path of where we're going to end up right so that's the good part um one of the things that and this is not but i say that in all honesty this is not directed at you guys but it's just the reaction that some in the community may have and i certainly have when i look at that and thank you for explaining that when i look at that december 3rd return date that's where it almost feels like okay well the semester's pretty much over and we talked beforehand a little bit and i understand part of that reason is there's some concern about having or not having technology right we're still waiting on those chromebooks right i kind of feel like today we're you know we have students learning remotely some students are borrowing computers uh a majority i'm guessing of students are using their own devices or a family device and i i'm just asked i'm begging the question of you don't have to answer of saying look if we're able to be remote fully remote now i would think that we could start earlier than december 3rd and then work towards that one to one that we want to get to but it's not shouldn't be a preclusionary to prevent us from starting in december and only and the reason i say that is and this is i'm hearing this across the board from students who you would never hear it from they're they're frustrated in the lack of that one-on-one hey teacher i don't get this concept i know i read it i'm not understanding it and i think we're missing that and we all know that right and so i'm just saying hey and i know you've talked about it and stuff i'm just saying my feedback is is there any way we can come back a little bit earlier and then the last kind of comment or question is what's the next step i don't see an action item but it looks like there's activities that are going to happen starting tomorrow and that's so what's what's the next step so um we were all eager to start the instruction for our self-contained special ed students and we thought that we had had that message from the board that we would not have to approve the plan in its entirety in order for all of us at this table to feel comfortable moving forward tomorrow to share that information with our parents start that opting and choice process with all of them so we could get that going so that would be a next action step we've made some notes here about things like the whether we need to purchase additional cleaning equipment i think you're asking about is it possible to move up the high school date and maybe for the people that are tuning in at home i'll talk a little bit about that technology piece we have deployed it last week the number was at 7 319 devices out of our schools and into homes and that has left a lot of our schools with no devices and we have a lot of devices that will be coming and we certainly don't need to be at one to one to reopen but we do need to have some computers at the schools to be able to access some of our software like news ela our project lead the way even doing writing and those things while they're at school it's very helpful to have a chromebook and to have the internet and be able to search so it wouldn't be that we need to be at one to one but we need to have some of those devices back at school so we can look at that timeline then the next piece is really bringing it back for what questions that you have so that when we saw those deadlines there's a lot that would be put in motion the morning after the next board meeting to be able to make and put all this information out to our community and to start that choice process so that we can get our teachers and all of our classrooms ready to receive students again i was going to say we got we have a lot of notes and some questions from the board this evening um we need to know we need to know do would you want to speak to that yeah i was i was gonna get there i have a plan go ahead okay i have a plan it's gonna be great um and i have one more thing too that everyone forget we have a proposed changing calendar of parent-teacher conferences that we'll need to talk about because right now parent-teacher conferences would happen two days after we bring elementary students back and we'd like to push that off until right before thanksgiving and we would bring that as a discussion item at the next meeting too is there any way that parent-teacher conferences are going to be done remotely instead of in person yes okay yes they will be done remotely yes that's good to know and good to tell parents right questions sorry i haven't had a turn yet before we just before we go off on the new topic no i'm not going anywhere with that i just wanted to make sure that we made that client people that are watching okay so i have some questions and i i am also limiting myself because i have so many questions like everybody else um so i want to limit to a couple of things that i didn't hear already addressed and most of my questions actually were addressed so that's great um one we're talking about a big change for our staff as well in the way they're teaching again this year we're asking them for the third time to completely change the way they educate um so if if i had to ask just quite simply what what are the top three concerns you're expecting to hear from staff members teaching staff teaching assistants custodial staff and transportation staff the four different main categories what are the what are your main concerns you're anticipating and what would you how have you addressed them well i guess i'll i'll jump in um one of the things is all of the safety procedures how will we do these things who will do these things when are what is the proper protocol and we're you know have already have some slides and things that aren't in today's presentation that we'll be going to staff about what's a nurse question versus what's a teacher question versus what do we do if we if a student comes to the bus and they don't have a mask we're going to have a supply of all of those what-if scenarios that parents have multiplied by that by a lot and you'll begin to have the staff questions that would be there how to maintain student safety how to maintain their own safety we're going to have a lot of questions with that i don't know if it's high on all of those staff members list but certainly we're all wondering how our students and staff will be when they get back it's been a long time and lessons learned from some other districts about the amount of social emotionals kind of slow down we'll need to do even though we're coming back mid semester there will be a lot of this that will feel brand new that we'll have to connect again not only for relationships piece but just how to do school again some of our youngest students and some of our students in our self-contained special education classes we're going to have to spend a lot of time more than usual teaching routines and getting back into that and yet at the same time it's going to be new routines for our staff this is what hallway looks like this is what bathroom looks like and it doesn't look the same you know than it used to obviously there's going to be all of the tech where we just learned all of the different things of grid view and all that kind of stuff now we may not be using you know grid view and that as much as we live stream now there'll be different instructional strategies with the new we that we would be incorporating students that are still at home but are part of our junior high and high school classrooms and understandably that's going to be a learning curve again that we're going to have to provide a lot of support for our teachers to be able to do that part of what we'll be sharing with staff as early as tomorrow is kind of thinking about how to do that lesson plan so that you have students in live at one part of the day at the elementary and then you're redoing that same lesson but with tweaks because now you're doing it go live and and helping staff kind of know those differences and kind of think about this is the math concept i'm going to teach but i'm going to do it in person in the morning and i'm going to do it you know via computer in the afternoon um i may have already gone over my three or four i probably could go on what else have you safety social emotional technology you hit on lesson planning i would imagine that would be a main concern for teaching staff um and you've kind of addressed that with technology um thank you so you know lori i asked that same question when i was a meeting with the leadership of the ota oespa and the ocma those are the other three unions outside of the teachers union and i asked them the other day what their concerns were right now and i think basically they're they're uh they they really didn't have many concerns because i think the concerns were addressed through out of the conversation but um just getting back into just getting back into the routine you know of what of what we're talking about and which isn't really a concern it's just that it's going to take you know it's going to take a little time and that's why we're also phasing this in in a methodical way bringing you know kids back every few weeks and having small groups of kids in the in the classes in the schools and i think it will be done the way it should be um two more questions that's it for me and then my super idea um one teaching assistants we had a lot of teaching assistants shifting job assignments um will they be maintaining the classroom assignments that they had how will they be will they be remote all the time will they how will how will we be handling the reallocation of teaching staff do we need additional teaching staff like we need additional custodians just for and you're specifically talking about teaching us teaching assistants so uh they would be coming in to assist with the classrooms and also be assisting with those go live sessions like they do now because there would be a combination of both in person correct and then for some of that flex time that dr allen talked about with the elementary piece we do envision some of the teaching assistants covering some of that because teachers will need a little bit of a break after three hours of doing all of those to go get a drink and to go to the bathroom and probably one of the things that i know staff would also say is that sustainability piece this is going to be a lot of work for teachers so you know providing support will be important from the teaching assistants and having the wednesdays to be able to regroup and to do those things but our teaching assistants short answer are coming back um to support live instruction and going live they'll probably similar to what they're doing now but just in person correct a hybrid okay cool and then um my last question and maybe this is just odd of me to ask but it feels like it's got to be more than just a few times that we'll have classes not evenly split by alphabet where especially at the high school level with electives we have gone through the entire year although i'm not i'm not saying that we would be in a b schedule with this hybrid for the entire year but we have gone through and balanced and looked what that would look like and by the end of the semester we're in good shape and then we start over in january there are some nice things that happen in our calendar where winter break is we end monday tuesday and then we're off but in january when we come back we don't have monday and tuesday right away so that helps balance all of those out and then some of our sip days we would be taking as all go live days to sort of balance all of that and we went through in my office a great deal with all of the calendars uh and we are actually by the end of the semester uh only a difference by one day um by the a and the b places that's pretty impressive when you think about all these calendars we're looking at thank you guys that's awesome i don't my my mind is spinning thinking about how to start that process so thank you everyone sitting at the table um this has been just an incredible year i could imagine to be an administrator a teacher a custodian really anything to do with education i mean this is this is new there's that's not good that's not bad it's new and i know that there's a lot of anxiety for every single person involved um that happens with this kind of change and is going to happen again and i appreciate the patience um and the thoroughness with which you're adapting to these changes and which you're helping all of our other staff members adapt to the changes as well and i know that we all have that same intention that what we're trying to do is provide a pathway to a time when we can again look at as education as the most important factor in school so here's my great idea folks how about this i've heard some really interesting that i'm kind of interested in tweaks we've heard um from faith that we would like to you know they're kind of waiting to come back for answering our questions so i guess what i would say is are there as a board member and we'll just go straight from tony on over um adjustments that you would like to to see to what are presented not small little details although maybe it is if that's what but are there just one or two things that you're like you know what i feel like we really need more i feel like we need to address so let's just try to go around like that just to kind of provide that direction and to kind of give some focus again any other questions and we all have got them made a big list um please make sure that you email to administrators also i know that you're going to be compiling the same thing as you address this with parents and again there will be some live q as for for parents obviously there's going to be way copious amounts of communication with staff as well um and we're all going to be really nervous on that first day again so i'm pretty pretty curious to see um what we come up with the board so if tony if you want to start is a couple things that you'd like to either adjust or you want to see more attention i just want to make sure that special ed parents are heard that their needs are met as much as we can possibly do it because i know that that's a frustrating position to be in and i was very grateful for what you said and that's all i really want to see and i think you guys have heard me say that so i don't think we need to go into it more and as i said before my only question is is there any possible way to get the upper level kids back before december mine is more of a board question so as we go forward in this process and i have asked maureen this question and i have asked ken miller this question as we as we go forward and things will happen because they would they just will um i would like to see us as a board talk maybe at the next meeting about what we do about our subpool right i know that like i have offered up that we instead of having a bachelor's degree as a minimum even if it's just during coven let's reduce it to an associate's degree to kind of widen that pool because if that's a state requirement isn't it yeah well so as ken miller and in pandemic times there is the possibility so i mean we have to ask some questions but that's what i would yeah and i believe i remember starting that conversation so this sounds like it would be a good time to start to add some conversation in about that again i think that's a close maureen is that a closed session or an open session uh changing the requirements would be an open session okay conversation so i'd just like to see that added going forwards at one of these upcoming yeah i'll talk with uh ken and we'll get the information but uh just so the board knows we are we have an open you know application process for subs we are constantly adding subs on a weekly basis as you you lose them and you add them it's a revolving door with subs but it's always being done i just like i work in a district so i realized how small the pool is gonna get as soon as everybody goes back to school you're exactly right okay so ellie i heard you before talk about it would be worth finding out the cost of adding in a couple extra machines and staff for support is that something that you're still interested in seeing what the cost would be yeah okay so we would add the cost of additional custodial maintenance machines and staff and we were talking about going back to that initial 43 or some number because i i kind of agree no i know but i agree with ali a little bit only because in the conversations i've had you guys are great you will never ask for more you got this it's all good you're going to make it work no matter how hard it is but it tends toward sometimes we don't want to have things stretched so thin that it could create an issue so if you know don't be a hero don't i think that's what i'm hearing aly say is that hey this might be a little bit more in reality so if we could have what what it would be what it would be if we decided that we would like to you know move forward with that that would be great and i think i agree on the machines too i think i saw them selling one at walgreens the other day oh you gotta you gotta remember that you'll spray it down but then it leaves the film on it right you have to leave the film for a while but then you also have to clean it so yeah now are the teachers cleaning it or the janitor's cleaning it or the yeah let's take a look at that and i actually agree with that one um my ask would be same thing but for assistance in class just for some of the live streaming because i'm a little concerned again also about group c and having heard just a little bit from one perspective i can see where the chats in the live stream not carefully monitored constantly might get a little goofy depending on the class so i would ask could we see what what would really be needed to make sure that we could have something relatively equitable matt i would agree with brent if at all possible if uh 6 12 could be in sooner than the december 3rd prior maybe that week before thanksgiving that way if there are any issues anything that needs to be modified adjusted corrected that can kind of be made during that that thanksgiving kind of break time off and we can get those last few weeks of december before the break in really some nice robust in person learning other than that you know it's been said before as we've gone into remote learning and it's gonna have its hiccups it's gonna have its issues and we're gonna work through them the first couple of weeks of the school year we're pretty rough but routines were were made and adjustments were made and things are not absolutely perfect but they're going well so i'm confident that this will too when the time comes um well so um i'll echo the timeline statement related to six through 12.
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so these tests are being uh will be administered we will accommodate those students that are distance learners as well as those that are are in in school to try to give everyone the opportunity that they need any questions thank you thank you director of personnel mr kua uh yes thank you very much uh just a warning we are uh i'm just gonna throw it in there please uh mr aquila if i can hear you've got to go to the podium for the taping thanks um i just i was about to come down the aisle and grab yeah that's okay he even told me to remind me thank you very much i do appreciate it i just want to make a couple of brief comments here from my department first of all just a wonderful effort by all of our leaders in our school building regarding trying to find those individuals that we need to support our learners given this unique environment we're working in that could be substitutes a lot of the individuals you're hearing here this evening getting approved position to support our learners and i just have to say after reviewing a lot of applications i just want to personally recommend brooke back there for our uh position for uh marketing and communication um and a final um a comment i'd just like to make on behalf of our support staff which a lot of people maybe don't realize but i just want to go ahead and just personally thank those behind the scenes that are supporting the infrastructure or back end of our student management system and chantelle pierce who works uh in the business department but the schedule changes and uh student management system what she's doing to keep this thing uh current and accurate um and the amount of time she's putting in it's just she's fantastic um so there's a lot of folks behind the scenes uh supporting our efforts and i just want to bring that to light this evening so thank you very much mr keith oh just wanted to thank you real quick for uh you know your voice is behind the message well but some of the communication on outages i think the first couple weeks uh we weren't ready for you know we knew things were gonna happen but um and even sometimes when you have to send a message at nine and pull it back at 9 30 to say okay we're good i i think they're very helpful as a as a parent with the kids trying to deal with the you know let's open a couple weeks we're back to greenfield go but in the future with the hybrid learning or the potential red the communication on things like that are very helpful so thank you yes thank you for your saddam a couple of things so those of you familiar with the wizard of oz and the guy behind the curtain all right mr key was gonna not appreciate this but he is the man behind the stats that we're seeing the information the data that we're posting on our website and i appreciate his work his department's work our nurses work with all of that but uh tonight i'd like for you to talk just a little bit about if so we have the new table that's out there that talks through uh impact of covet cases in our buildings and across our district that we're going to continue to update but the state is getting ready to roll out a dashboard for schools and there may be some data or information that looks a little bit different and if you would just kind of address that for us so we can let people know why there's a difference and why it's important for a crown point i appreciate you doing that i was going to maybe bring that up in the latter part of the meeting and thanks for reminding me because i do need to mention that so we really wanted to make an effort to try to help our families and folks in the community understand the impact of covet inside our buildings and that's uh we noticed a chart down at avon that kind of gave us some guidance on how that looked and how we can update it every week so that folks can sort of understand what that impact is so we did develop the chart the chart basically tells us based on any positive on our school campus sites what was what is the impact of that in other words how many folks are being asked to quarantine okay so that's what that chart represents now it's very important to understand that this does not track positives the state's pushing out information to tell us how many positive cases there are and this can be a little bit misleading i'll give you an example you could have an online learner who's never crossed the doorsteps of crown point schools and if they happen to test positive with the health department that is a positive attributed in the state of indiana's eyes a positive attribute to that school building even though we were never really impacted by that you know what i mean nobody was displaced nobody was asked to be be quarantined and that that is they're tracking one thing we're trying to communicate another did i explain that well enough so we just really want to continue updating our charts so that people understand what's happening in the building and who's being impacted and how many folks are being impacted so just you know so our numbers are the combined total of positive cases and those quarantined yeah within that bill to be incredibly sensitive too because we do have to protect those individuals you can't release any medical information about it it was just positives it's pretty easy to start isolating absolutely you know if you got kids in school and somebody's not showing up for a week it's i mean it's it's got to be a challenge for you guys to i might so right might as well just go ahead and thank right now our nursing staffs and our our teams of support staffs that are helping you know monitor this and track this and really make sure that we're we're notifying the families that that are impacted so yeah it's been wonderful effort by everybody so how deep does the layer of tracing go does the does the individual school give you a recommendation of their research or do they report to you and then you have is the research coming from central office or how much is being put on the principles of each state elementary school so yeah so much work has been done up front there are seating charts and flow charts and you know all this information about where students are how they migrate about around the building where they're sitting for how long that's buses that's the whole smash that's sitting there and when we are notified of a positive by the health department department the contact tracing must begin the metric is the same six feet for 15 minutes so you know you immediately we have this process where you open up a file and you start crunching the data you know to see how many folks are impacting you have to have conversations with teachers to see well did did you uh change your seating chart that day or you know the bus driver was there a change in that seating chart you know and so you just start making that that detailed analysis and then the phone calls begin so um it's uh it takes a lot of time takes a lot of effort but a lot of our hard work and planning started in in july as we could anticipate ourselves being back in the building so again i couldn't even count the number of hours i'd like to just make the quick comments i we've discussed this story but there's a lot of misconception that mask or no mask it's you're six feet for 15 minutes yeah and i've just heard so much of what they have and i it's just another challenge of what you're what we're dealing with with tracing i yeah many many most people probably know that already but there's plenty who have have asked that question so that's worth mentioning [Music] one other thing i'd like to mention too just for clarification if you looked at that table we indicate on there that it will be updated by i believe it's 4 p.m on friday and that's simply so that if you'll notice there are zeros for many of the buildings that you don't think well was it updated was it not everything so if it's a zero by four o'clock on friday it was a zero for the week but also we'll continue to update that as we find out information with different schools and update it throughout the week as well based off of the information we get it's not always turnaround isn't real quick at times simply because we have to give it time to work through the process of figuring out that impact and how far that goes so for one building it may be a turnaround pretty quick by noon or three o'clock that day for another building it may be sometime the next day before we get that information posted that has nothing to do with trying not to get information to people as much as it is making sure we get the right information to people and that is what we're committed to throughout this process well we have people making phone calls doing contact tracing as well as county possibly helping and so there's probably some collaboration needed between the two when they're i mean is it all on us or is it mostly on the county or it's it's mostly on us for our own environment we're notified of who the positives are okay okay and then it's our it's our responsibility to you know really analyze our own environments which we which we do very intensely and if there's ever a question we just err on the side of caution you know just to just to be sure and if you recall going back to the beginning the county was going to do it all and then they couldn't keep up and so there's been a lot of changes and you know that's one of the things that we we ask for your patients with we've asked for our public's patients with the rules continue to change the expectations continue to change from turning in all information to the county and then also turning it into the state to not turning it into the county and just turning it into the state so again our support staff our principals our nurses especially our nurses um as they work with already to make sure that we continue to keep up with weekly webinars and different things that the information that's coming and so that's why when we say it's data and information that's why we mean or why we say it's not just data points because there's all this other backend information that has to be considered as well and that's why we can't give just certain if this happens this is what we're going to do because it changes and it's just so fluid that it's really an open skill and very subjective sorry to put you on the spot you know i was going to mention it in my comments later but i just thanks for cueing me that's good thank you any time thank you mr g fermi director of student services and school safety yeah i just have one quick update uh back in july we applied for the indiana department of homeland security safe schools grant i'm happy to report that we did receive eighty six thousand six hundred and fifty two dollars for that grant which will apply to our enhanced door lock project and security cameras so it's a big equipment grant for us and uh happy to report that we received it any questions on where we're going thanks director of exceptional learners i just wanted to give you an update one of the additions we made to our team this year was a behavior specialist who had some special credentials called bcba she's a board certified behavior analyst and i can tell you in the two short months she's been with us she has done a world of good for several students teachers paraprofessionals she's working with parents she's working with outside professionals that students may have so her name is laura wade and she's not here but i told her i was going to kind of give her a shout out tonight so just wanted to give the board an update as that was one of the audit recommendations to add that position do we have any parents of exceptional learners in the audience chief financial officer miss dally good evening again i'm happy to report as far as our enrollment for the school corporation we're actually pretty flat this year we did not see reduction which is good and unusual most the people around us with the exception of hanover have seen reductions second as you might remember this is our favorite time of year it's budget time why isn't everybody smiling except dr terrell we just can't tell smiling on the inside um so as is as usual the october meeting serves normally as the adoption generally will schedule a special meeting for the public hearing a new procedure that dr terrell and i have talked about is a work session to go through the budget with the board as a whole as opposed to um separately just so that way everybody's hearing the same information uh and common questions so when i jump in right there you will i know in the past we've kind of left it up to individuals to come in one of my concerns is that all of you can hear the same information as we receive that i also think it's important that we have that in public again where our community can hear it and know what's going on with our budgets again just to make sure that we're sharing as much information as we can so as katie and i have kind of talked through this process i've asked her to just plan on us having a special session where we can just focus on that not the other stuff that comes with it that might be distracting us but that we can really focus on the budget process as we move forward with it perfect and i will harass you for dates when i come to get your signatures on the docket that's all i have tonight so she's being kind yeah thank you thank you and we have a superintendent of schools dr terrell so tonight the thing that i'd like to bring to your attention as all of you are aware we've been working through our administration organizational chart here and trying to align excuse me what we do how we support our schools our principals our teachers our staff members so we've had some pretty significant changes i just want to bring it to your attention again here publicly again really pleased with the amount of work that our central office team here has put together on this without additional support people or administrators supporting education to be able to do that is really great again appreciate the addition of our director of communications we can fill in that tbd chart that is on our website now with brooke allen so jim hardiman is going to be our chief academic officer and with that role he will continue to really head up our curriculum efforts our assessment efforts really developing that continuum of education from kindergarten and before all the way through 12th grade working with him will be our director of elementary ed which will be uh sabrina ramirez director secondary ed will be mark g and fermi and then our director of exceptional ed will be heather paskus and we look forward to the three of them really being able to look at different issues that are going on and how it relates across the grade levels and then also bringing in our exceptional ed learners and figuring out how do we encompass them into our normal curriculum and meet the the needs that they have as well so we're really excited about this we think it's going to really give our elementary principles our secondary principles people to go to sabrina and mark will be handling all day-to-day operations within our buildings questions that may come up rather than having to call artie or having to call katie they'll be able to just get a hold of one person that person will walk down the hall and and find out what is going on and get back with them as well with that mrs dowling will continue to be our chief financial officer and then mr aquila will be our chief human resource officer something he's asked for for a while to not just be personnel but to be human resources because if you know mr akiwa he's more than just dealing with problems he's really there about the supports that come up as well and we appreciate that so just wanted to bring that to all of you so you can see the chart it's found on our website under administration and you can see the information that is posted there as well appreciate it yeah you're uh moving very quickly on a lot of items that came up just during the interview process and and uh it's it's neat to see you moving forward with that stuff even though you've you're probably spending 90 percent of your time worrying about back-to-school plan and how to address that but you still have other things going forward so thank you cool thank you doctor i think we'll be handing right back to you here with uh 7.0 so 7.01 uh live streaming boardrooms comments or suggestions for us this evening first i'd like to thank uh chris gloth brent barber and brian in the back here who are working with us this evening we're having a little experiment going on again going back to uh this summer as we were meeting you know one of the things that came up were questions about sharing our meetings whether that be through a video recording whether it be through an audio recording and so through that we've really tried to look at some ways that we can do that yet remain professional keeping in mind that it's not a public meeting it's a meeting in public but being able to share this information with our community members so tonight we gave them a pretty tall order within four weeks come up with a way that this could sound good being one of those who was sitting out in the internet world listening to the meeting this summer that took place at the high school and trying to listen to that understanding the challenges that went with that we really want to make sure that if this is something we're going to do that it's at a quality level that is acceptable and that people can really understand what is happening with the meetings so we feel pretty good about this tonight we're going to go back and view it again tomorrow morning but with that being said and i know there's some different thoughts here represented amongst the board but i'd like to bring a discussion or ask you to have a discussion about your comfort level with live streaming meetings or posting the video of the board meetings the morning after the board meeting on our website where people can go to watch the board meeting and listen to it one additional advantage to this is it really helps us when it goes to record keeping to be able to go back and not just look at something that was passed two or three years ago but to be able to go back to that video and and really listen to the spirit of the discussion and to get the intent that is heard more from just reading it off of the minutes so you know when you think about it that way as well i think there's a lot of advantages to this where we can go back and revisit issues that have happened in the past as well gotcha um you know i would like to i would like to start just because you brought it up the summer meeting that we had when we approved the back to school plan i believe it was these gentlemen that were involved with it and we gave them a very it was a very unfair ask um i think we might have had like two or three days notice to try to figure out how to work up the auditorium and make that make all the av stuff work so um yeah we put that was that was an unfair ask for us to try to make that happen uh so it's nice to see that we're experimenting with with um you know making it work in this room um you guys had no test run opportunity in that auditorium uh so i appreciate that you guys are here today making it work good actually we did have a small test run we went in the morning that morning and what it was the air conditioner in the auditorium was not on when we were there yeah so it was in front row with the ipad streaming it the air handler was on that's right above the station so that was taking up all the ambient noise i mean for you know as it would have been nice to have maybe four days a week see you guys appreciate you being here tonight to discuss this uh this topic any further so is the main issue whether to stream or to record and then repost is that the main issue well i think the first one is are you as a board what are your thoughts on having a video record of the meeting and then from there i think we decided if it's something you want you'd rather live stream or if it's something or we can post after right i i would be in favor of doing both where we have it um we have a recording of it that we can post to whatever our communication director well that's we also need to she hasn't even started yet so we definitely have to take in your expertise in this process and see what you recommend um but i would i would be for streaming a live meeting uh similar in the fashion that the city council has been doing for probably over a decade yes you've met you've it's not a it's not an opportunity to it's not a facebook live session it's not an opportunity to ask questions it's just a viewing platform and go back and see what's going on in school corporation for those that are curious so the platform that we're actually looking at right now to make sure it's more of a professional grade level would be to use like our own youtube channel okay where we would post all of our meetings on that channel so and that would afford us both opportunities to do it live and keep it posted or we could wait and just post it after the fact is there any way to tie in uh the programs at the high school i'm all about benefiting the students and seeing if there's an opportunity to tie them into tv or the app and making traffic maybe a possibility of getting traffic to apps that are at the high school let's ask the gentleman in the back of the room i'm sorry he was doing his job he wasn't listening what was the question so the question was is there any way to tie in the the high school students into this process either through the tv or through um through the apps to to bring traffic to give the students experience to to benefit them uh i mean that's a great question um you know the experience is is a good thing but they they have so many opportunities right now and so many responsibilities to cover games and broadcasts and broadcasting hours um we had an opportunity a couple years ago to develop an app for the radio station and a student took on that responsibility and now he's working for amazon doing that as a sophomore in college so um those are cool things when they present themselves and i guess it would be just you know a discussion from you all and what you want and see if we can make that fit with uh being connected to the students initial in your initial thought is that you'd probably prefer to do a football game as opposed to come to the school board right unbelievable which way is the best approach to limit how many need to be involved in the production uh a ptz streaming you know where the cameras are fixed and one person can do the whole operation and our intention is this is a temporary fix when you see this is this is one step above the ipad but we're hoping it's a good step a big leap yeah we're just you know like we're learning like tonight this podium people are putting their hands on it and their microphone's picking it up your mics are all different levels so we're adjusting levels and so it's a learning process but we've got a lot of notes back here this this is an area that we've been behind as a school corporation for some time and so i appreciate it being tackled and this goes along with you know social media and remote learning even i think we're behind going into covid which hurt us you know so i i appreciate we're giving attention to this i think any access we can give the public to more information the better the only concern i have with going live is if something happens and somebody goes to the podium especially since we're opening it up for public comment and it's not appropriate for the live stream is there a buffer and so i only wonder if if there should be a delay of a day to make sure that people tuning in aren't hearing things they shouldn't be hearing and that's not for us to to curtail speech i'm only worried about it you know this could get emotional at times that's my only concern so yeah absolutely i would i would echo that and also what dr terrell said and that if we're going to do it let's do it right okay well we you know we had a decent discussion about it something we've all you know been kind of wanting for a while just wanted to do it the right way so dr terrell thank you for bringing to our attention and moving forward and you know hopefully we have an update for potentially a next step next meeting so do you guys are you comfortable this evening with making a decision about whether we go live or whether we post it 24 hours later do you want to wait and bring that back to the next board meeting what are your what are your thoughts or my preference would be to come back because i want i do agree with mr babjack's recommendation to get the new higher opinion on this issue great point and then also to kind of evaluate how tonight went just to make sure glitches and all that sure but another i mean we meet prior to the next board meeting where i'll go you can put it required does it require a formal vote to make that decision meaning can we make that can we have that can we give you buy-in and then be broadcasting by the next meeting right do we have to hold it off to is it we have to hold it off a month right it's not a policy it would just be a practice so um i think it seems so i mean if if the technology's there and it's available and they're comfortable with it and uh brooke approves it and thinks it's a good idea then why wait another 30 days so let me ask a follow-up question then based off of our assumption that tonight's going to turn out good acceptable um while not at the level we want to get to because we're going to invest in the technology that we need to to be able to do that with a one-man show and have it at a high quality if this is adequate are you guys comfortable with posting this tomorrow on our website underneath our board on the front page now where we're posting board meetings on the agenda just an additional link to view the video of this meeting yes i am comfortable with that yes yes yes okay good thank you anything else on there topic other board business uh um if i could ask to start just something that mr hoffman was speaking of uh with the library for ms robin can you give us an update on the library yes it was it was too late to put on the agenda i had a discussion with the head of the community library the library has a board and two of the appointees on the board are approved by the school corporation so she she wanted to know what the process was i said well we've got a meeting coming up i said we could probably approve her recommendations to fill those vacancies one of them i know is is pat shuster who has been on the board and i believe he's probably the president of the board was very instrumental in the the new library process and i apologize i don't know the name of the other individual but i think his first name is ryan and he's head of st jude house so with that information i would move that we approve those two recommendations for the crown point community library board that's right i'm sorry sounds correct and that carries five zero and katie's got ryan and the proper pronunciation of the proper pronunciation of the last name i think it's ellenkowski yeah okay thank you thompson would you uh are you going to follow up on i will i will contact her thank you any other business or board of discussion that would like to knock out do we want to give an update on the on the building somebody want to comment on that just their progress everything's going well over and over i can speak to it it is amazing as you go out there and see how far it's come in the last since the last month since our last board meeting the back edition of classrooms has a roof on it now beautiful as you look out on the leaves and the fields right now the gym is under roof and the floor has been poured great addition to the space out there they're working on the admin offices the front entrance now the nurses office the conference rooms as you go in i'll tell you our kids have been unbelievable our staff as they've worked through that having been out there several different times one of the neatest things i think they've done they put up a plexiglas window at right at little kids level so they can look out at the gym and watch the guys working it's just they say that's one of the highlights of the building is as they walk by to be able to look in there and see what's going on so it's come along very very well we expect those classrooms in the back to be finished by semester break so over the christmas break we can do some switching of classrooms and then focus on the other parts that need to be updated as well so kudos to the guys that are working out there and especially our staffs our staff is there working through continuing to have education in an already challenging time even increase more so with this going on but they're doing a great job is this posted on our website that update is not posted on our website we just received it would you like it have we typically been posting it on the website or yeah i think it would be beneficial to post it on the website so that they see the information that we're receiving and have an idea of the progress that's taking place okay we can make that happen any other discussion or other other business just kind of kind of circle back to mention that this was not a topic before and it it goes to show the convenience for something like what you came across tom it's not not enough time to get a meeting but uh try to help some people that are working out looking towards us we've had situations possibly with the city where we could remove something in the agenda's helpful so thank you and uh we can move forward to board statements of appreciation and recognition we'll start with mr smith thank you mr president i just want to say thank you again now that we're live and i think this is like the third month fourth month in a row but thank you to the teachers uh the building leaders our administration for all the hard work they've done to get us back into schools and i i know that that has always been the priority to get the students back in school we all we all agree that that's the best education they can get and so it's been a lot of bumps in the road and they've handled it so well so we are you know personally i am so grateful for that and the other one's specific and it's not to pay lip service to dr terrell but i need to because i know that you have shown up in the buildings i know that you have shown up at public events i know that you have shown up at the high school for sports activities theater activities at the middle schools and i just want to thank you for making time to do that and i can't emphasize enough how much that means to our employees to our our people that you listen and you take the time to care and i know uh even the athletes notice that the superintendent's here and it means something to them and um just your presence and so i know you made a concerted effort to listen and to do those things and make yourself available and i think the public will see that and i continue to look forward to working with you to make yourself more available i think it's wonderful so just want to personally thank you for listening and making these changes quickly as was already stated tonight and all your hard work and just jumping and engaging handling the transition with dr lux over to you i think you've you've done a great job so thank you for all your hard work appreciate that thank you smith mr badger um i would like to say um thank you to mark um i had a request from mark this week to just kind of give me a summary of some of the stuff that he's accomplished and implemented in his role as director of student services and security and as i was reading this list and just thinking about the stuff that the you know that we've approved in the last four years and then you jumped right into that role and there were a lot of improvements that have been made so i believe in the flow chart security is still going to fall under mark is that correct that's right uh mr colson who's with us this year that was one of the that was one of the bullet points after the hiring of mr colson so i appreciate all that all the work that you've done and got us off to a great start kind of bringing us up to up to speed with all the changes that you implemented thank you and i think he's broken a crown point record with how many job titles we're not letting them get away there's a reason for it [Music] i would echo that comment of the comment about the administrative reorganization you and i talked about it individually and and i think that's going to be a far more efficient and appropriate allocation of our resources so job well done thank you thank you mr angel uh so besides the other thanks to everybody involved with this covet thing and parents showing up tonight to view their opinions on what needs to be fixed it is greatly appreciated it is taken all the information that we're using to make decisions is based on what we're getting from administration county officials state so i don't think anybody has the right answer but we're doing best with what we have to make those decisions with the information we're given i'd like to thank the athletic department this is trying times and for them to be able to get approval through the county officials to be able to have football games host parents fans and we all know i mean i've been them all at home as much as you can socially distance high schoolers at a football game i think they're doing the best they can do and we're trying to make it work so i just want to give kudos to bill and his department and all the staff high school for making that work along with the soccer games and everything else that's being done there because i think kids really do need that release to be able to kind of try to get back to normal as soon as possible so that's all i did thank you mr angel i should give kudos to the girls golf team too so yes congratulations on qualifying to go to state this weekend i think i think you guys you guys covered it exactly the same and um ready to move forward from this evening and keep going next month so any any last comments from anybody anything that we missed so move a second oh my mr angel let's talk about mr hoffman what's the favorite thing about my saying hi hi all right thank you for coming
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um i um and i admit i don't ha you know i just don't have a lot of personal experience with students in junior higher high school so i had even thought you know obviously i've heard can we get them in sooner you know but i you know so that or i do wonder is it more disruptive getting them in december 3rd right before knowing that we're going to have some lead time to get everybody used to the new normal is that more disruptive so i ain't even my head in my mind sooner or after that is clearly not going to be a popular opinion but i'm just throwing it out there i do wonder about that timeline i also um i also wonder about the rearranged class schedule um and i heard the reasoning and i thought oh that's really in terms of staggering you know and i thought that makes sense that's really interesting i do think some i'm i'm i do wonder about some of the other things related to the specific reasons people have requested an early late arrival early dismissal and how that also may impact even some of our teachers schedules who might have alternative maybe alternative schedules so those are just two things that were in my mind um because i think that this the rearranged periods is going to cause um a lot of um a lot of feelings and uproar you'd like to see what it would look like i'm just you know what i want the pro con would be we're just asking for like the list for the next one right i if that's if this is the best plan and you then this is the best best plan but um a consideration of um an alternative if it's something that's worth considering is something that i am interested in for what it's worth at west high we go one through eight and then eight through one and it works yeah uh yeah yes because of the double block thing the instructional time related to double black stuff early arrival or early dismissal so i'm sure that's something that you guys can answer for us for the next one yep and that was it heather it does it does work okay it's me so at west we go one through eight on a red day and then eight through one on a blue day and it yeah it's an adjustment but they get used to it really quickly so it's flip-flops like from yeah we we async the first four and we synchronous teach the last four and then it flips the whole thing flips over on the following day so it does takes getting used to but it's like anything and are are any of our administrators actually expecting um perfection day one from staff our students would you raise your hand if you are i mean well heather started too but i think she got peer pressure no i'm just teasing she's she's not expecting it either i'm joking i just want to say ally mentioned my second favorite uh education ease terms asynchronous and synchronous learning cohort those are my favorites um i don't i don't see anything significantly that would prevent me from saying that we should go forward with the what faith you were asking prior to a vote of approval going forward with the plan for our special ed and those classrooms that you wanted to take some action on tomorrow i don't see anything that would prevent me from wanting to go ahead and do that and as a parent of a high school to high school students i don't see i mean it's like finals week when it's all like crazy schedules too they just figure it out they're motivated they're high school kids they can figure it out to get to sleep in or leave early mine were actually like does this mean i get to leave early on the days where i have fourth period like i think yes it does so they'll be do you have a ride well well yes they do because one of them has a car so and i have the same lunch period which is a minor miracle so your ask is not much to adjust okay again last time we'll go around again because we had at the last meeting i think all been pretty clear about the request to start looking at this but let's just go around make sure we're good if she goes forward with special education before we vote on it anybody not want to do that um i don't see much in the way of that so i think as we'd said the last meeting we already were pretty much requesting that you start looking at that we obviously will have this as an action item at our next meeting pending questions and a little bit of this um and i'm sure that there will be more things that as you're communicating with parents and staff perhaps you might have already realized you'll need to tweak um so we'll need to get that update a little bit sooner so unless there are any other real big level i just want to have somebody explain what's going to happen in terms of the staff who need to be on remote versus the staff who can return in person all right um so i didn't mean if dr sparlin you wanted to jump in or okay um so we've been working on addressing that and ken miller has been going through and making phone calls to people about what accommodations and things would be needed we are going to allow for some of our staff that because of health concerns they'll still be able to teach you'll see a lot of the half day is all the go live anyway and then in the mornings at the junior high level when students would be coming in person the teacher would work with a guest teacher or those pieces to be able to still have continuity of instruction and have some of those maybe even go live into the computer help with while it was going class but also have a teacher that was there some of the things that you were talking about ali on how we would get some of the sub pieces then we would only need a portion of sub for that time if the teacher could teach from home the other afternoon and then junior high is in high school are the flip of that so you could use one sub to be able to cover in-person instruction for both a junior high slot and a high school slot so ken has been in the process of talking with all the staff that put in requests at the beginning of the year and has put that in place elementary would look a little differently than that because you need when you're talking about having a guest teacher or substitute it's only for one period or so in a junior high in high school at elementary level we would need to get a more of a permanent or long-term substitute to do some of those co-teaching pieces but again depending on the staff's needs that might only be for that small period of time that was in person instruction and the staff member would still be able to teach remotely and i just wanted to stress that the communication just like with the special ed parents for the staff needs to be really complete because it's my ongoing mission in life to get people to really return emails because as somebody before i was on the board that was part of the district that was a big frustration for me to not hear back from people so i hope that everybody's really taking that seriously because it cures a lot of problems before they grow i think that's probably for me too just to echo what ketone is saying going to be the piece that i think all of us here have been trying to and i've been seeing a lot of good communication and i also hope that um that continues because communication and just answering and some things you know can be answered in different ways but to do the best we can even as board members just to direct people to the appropriate resources to ensure that the best communication in the most timely fashion can happen would be really important i think you know something ken likes to say is i try to he tries to keep the human and human resources and that's you know the answer your question tony he's uh personally reaching out and having private you know one-on-one conversations with each of those people that you referenced and i know that's been greatly appreciated and it's been able to be he's been able to clarify you know what's that we said what the plan looks like and now that we have this is a different plan that people have said oh you know what if we can do you know what kind of accommodations can we work with you on and we make and he's making those happen so that's a that's a good thing all right anything further or shall we move to action items no okay action item 9.1 thank you everybody yeah thank you thank you very much um i'm sure you already have emails waiting for you so but go home don't check them go home and rest item 9.1 are there any questions any thoughts any anything before we ask for a motion can i have a motion i make a motion to approve board policies section 2 related to school board 2 colon two six zero two colon two six five section five under general personnel five colon one zero and five colon two zero five colon one zero zero section seven students seven colon tens seven colon twenty seven colon one eighty old and seven colon one eighty new and seven colon one eighty five second mrs swanson aye mrs doyle aye ms morgan aye mrs croner aye mr bauman aye mrs moyer aye mr lightfoot aye motion passes 7-0 item 9.2 i make a motion to approve the revised intergovernmental agreement with the kendall county food pantry as presented croner aye mr lightfoot aye mrs moyer aye mr bauman aye mrs swanson aye mrs doyle aye ms morgan aye motion passes 7-0 item 9.3 make a motion to approve the master tax-exempt lease purchase agreement dated october 1st between oswego community unit school district 308 and american capital financial services inc an addendum [Music] and to authorize a chief financial officer to execute all related documents second miss morgan aye mr lightfoot aye mrs toriel aye mrs swanson aye mr bowman aye mrs moyer aye mrs corner aye motion passes seven zero item nine point four i make a motion to approve property schedule number one to the master tax exempt lease purchase agreement dated october first two 2020 between swego community unit school district 308 and american capital financial services inc to secure financing to lease and purchase 11 930 acer chromebooks with licenses and services and authorize the chief financial officer to execute all related documents second mrs thorial i miss morgan aye mr lightfoot aye mrs moyer aye mrs croner aye mrs swanson aye mr bowman aye motion passes seven zero item nine point five the budget yep uh just quickly obviously we all understand the situation that we're in here being asked to approve a budget with a huge deficit i normally will make a comment about how i don't vote for unbalanced budgets i will tonight because and it was pointed out earlier but i hope we all understand this by the time we got the budget and knew what was going on there is no time to make changes um we will develop a plan and it's not going to be fun but let's go ahead and adopt a budget i make a motion to adopt the fy21 budget for oswego community unit school district 308 as presented second mrs moyer aye mr lightfoot aye ms morgan hi mr mrs swanson aye mrs croner aye mrs doyle aye mr bauman aye motion passes seven zero item nine point six i will make a comment about the levy um i talked to a lot of people you know we've all been here together before in this uh we understand the dire situation we're in um i understand that the levy is going to pass out of principle i'll be voting no and the reason is we have approximately 10 percent unemployment we're the highest taxed county in the state of illinois and raising taxes isn't the answer i understand those in the community that feel that we have to do this because the referendum didn't pass and and i respectfully disagree i have in the past and i will continue to point out areas that we may have to cut in that will help us balance the budget thanks my counter comment is that i think realistically the money has to come from somewhere and if it doesn't come from taxes and it doesn't come from a referendum then we need to think about where we magically think we're going to get the money and if we want to have a school district that meets the high standards of this community somebody in this community needs to come up with some money in a different way that comes in in huge quantities or we need to be more active in the state of illinois to make the state of illinois give us the money that we should have for education because those are the choices i see and i really think that it is a shame that we have to vote for something like this but we are being put in a situation by those other factors that make us so that's my comment i don't i don't disagree with what you're saying about having to talk to the state but i also have neighbors and family and my own tax bill and i won't vote to raise taxes i think we should make cuts and it's not going to be pretty and people are going to be pissed but i can't vote for it anybody else i make a motion to adopt the 2020 tax levy as presented second mrs croner hi mrs swanson no mrs doyle aye mrs moyer aye mr bauman aye mr lightfoot no miss morgan aye motion passes five two nine seven i make a motion to approve the personnel report as presented second mrs moyer aye mr lightfoot no miss morgan aye mrs swanson hi mrs croner aye mrs doyle aye mr bauman aye motion passes six one can i have a motion to adjourn i make a motion to adjourn all in favor aye we're adjourned thank you everybody this was
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