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i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for the all is a separate motion that's been consent as oh i understand okay got it okay are there any additions to the agenda we didn't have an adjustment this afternoon every every single adjustment it's under personnel and make a motion to prove the agenda as amended very discussion okay motion pass 7-0 concerns of burlington usc 244 patrons very nice thank you from now on okay bes october report if anything for darla she was on earlier darla is on we've got administration directors uh remotely tonight so i think and looks like lindsay doug matt stacy uh dave watkins is with the jv football game tonight so let's see if darla is on there darla can you hear us when she went from her phone to uh she borrowed our development she went middle school report anything for mr springs a high school report if anything for mr reid okay the technology report everybody should have a copy in front of you guys i do apologize for the latest the past couple of weeks has been kind of awkward so but i didn't want to get a lot of kudos to people so i appreciate your reveal my paper version so that new um fiber optics that we got how much more bandwidth can you steal or get uh you know right now we are at 1.5 gigabits or what's called 1 500 megabits i think realistically as a group as our county-wide group we can go up probably another 500 egg realistically and once we go beyond another 500 we don't have to redesign the fiber we just have to redesign the electronics once we start going over 000 from that standpoint you know you had speech 243 went to google classroom google video and that is a very very high end video system there of course us with microsoft teams um usb 245 using google classroom and then just even and working with like james and the hospital staff they had a couple of big projects this summer that moved to more internet based uh the courthouse had more internet just everybody bloomed but really it was it's a remote learning that's really the biggest growth piece and then just some stuff we're seeing in each of the different pieces so i think 500 bank would take care of it and basically the federal government's allowing us a chance because of copen to adjust mid-year to make our pipes bigger and give us more grant money to do that so um you think that'll cover us for a long time or are we looking at buying all the new equipment to actually get a bigger sounds like it sounds like it's not in the near far future to need a much bigger toolbox right right we did we did this basically every spring for a july startup and so basically really where it's going to fall down to us is it's going to fall on two vendors for our past couple of years it's been valmet and empty networks it's going to fall on those two vendors to do some equipment upgrades to support the type that we want to grow to so it's not going to be on us it's going to be on the vendor to make those changes to support the next level of bandwidth all right that's good yep any other questions uh you put on your report about the five thousand dollar grants and i know craig had on this week with 3600 or something i saw that yeah so i i really appreciate everybody continuing to work on grant writing i know darla has you know several of y'all so great job on continuing to look for ways to fund the outcome at coming up with the general funds i appreciate that uh lindsay do you have a report um [Music] [Applause] [Music] okay there's a few things listed there um again the organizational report comes down with the count day of september 21 this year so i want to thank everybody technology department central office staff principal secretary just a whole team effort and very important to get that done on time accurate so we have our funding appropriately and accordingly uh we have a half day for staff development coming up on october 19th that's going to focus on the mandatory dyslexia training there's like three different two-hour modules for a grand total of six hours of training the state has put together those modules so you can stop and start those however you want to and you can put your teams together so the building administrators have put together let's say for example the first grade teachers are going to get together and the staff that work with them in second grade and so on and so forth so they're working on putting together the connections as far as the people and they're going to take time and it'll probably be over at two two half days that we do this if you're trying to do all six hours at once it's mine i mean uh lindsay and i went through the training went through it uh on three days two days two or three days i can't even remember but um so anyway that's what we're going to do we're going to break it up basically into half and then the staff they can stop and start those modules have discussions they will also have access email or phone number with the presenter the actual lady who did for presenting so that's a good thing we have the first quarter ending nine weeks coming up we have nine weeks in the books on the 16th of october uh again it's hard to believe we're one fourth of the year through and we have made it on site and remotely so yay for everybody administrators directors all of our staff board of education patrons you name it it's been a true team effort and then on the 30th of october we won't have a school because grand teacher conference at the parent teacher conference makeup day and kind of tie in on a couple other quick notes here um that i didn't get to put down i have to apologize because there was an honor we received navigating change 2020 food service operations committee this was when they were working on again the navigating change document uh tracy served on that committee focusing on food service i'm going to read the information and i got the information to katie and the republican today kansas can step up to the lead it is important to ensure all children have access to school meals regardless of the learning environment for the health and well-being of students continuation and adaptation of meal service in some form should remain a priority in the 2020-2021 school year ksde extends its sincere appreciation to the members of the navigating change food service committee who stepped up to lead and donated their time to research and then developed considerations for food service operations to be included in ksdes navigating change kansas guide to learning and school safety operations so tracy was involved in that committee so i want to thank her and they'll be harmful coming up in the paper so big thanks there a couple other items real quick too that i didn't get to because again things happen so fast talking about grants we are in the process of a lot hopefully we're going to find out some information on grants we applied for a fema grant tracy and i worked on a fema grant about 130 1 000 and change approximately we are finishing our lab will be submitted to that but they've come back with just a few questions fema and it's very very detailed we're going to have everything lined up so we're hopefully hopeful i think i hopefully have asked answered the last question that was asked today but we're hoping to find out about that money coming um soon and then also we've got the daycare grant to the jones foundation for about 325 000 we're going to hopefully find out some information there and also the county has looked at helping us out with some of their spark funds submitted some information to ron the true love amber presley and so we'll see if we get some money there to help us out because there's a need obviously for daycare especially now in this cold world that we live in so um anyway grants we have a lot of grants out there floating and if you know of any prayers you can say that pastor hail maybe i'll help us out with anybody and everybody say keep the good vibes coming and i mentioned to you in one of my friday notes that we were maybe looking at the going to get another 10 passenger van because we're actually running some bands for bus routes now those 10 passengers the 10 passenger van we got has been just tremendous uh we'll probably look to maybe uh to do a um a just a proposal a bid for put out bids for that if you guys are okay with that we'll look to trade in two vehicles an older van we have a van that's sitting with about 130 000 miles doesn't go out of town and then we have an older car we're not doing a lot of transportation for uh for conferences and for uh in-service and things like that because a lot of it is now you can see zoomable um that type of thing so if you're okay with that so i'd like to go to you know go ahead and look to submit uh applications for bits and try to get something going one of the reasons we're doing it now is because last year we approved one in november covent threw havoc with our ban we didn't get until july there are very few transit vans out there right now there's less than a handful if you don't get it now then you look to have to special order if you special order you could be looking at july again so that's one of the reasons we kind of want to do it now anyway it'll adjust our capital outlay a little bit but what our transportation needs right now those extra two seats and vans are very very helpful not only for the kids if we're driving it as a bus route but also if we have activities we're sending uh mike vance for example if we send c team football three coaches drive three vans at times because of our lack of bus drivers questions on that so it hasn't been budgeted but you're gonna move some stuff in capital yes um yes exactly and the approximate number is somewhere around by the time you do a trade-in i'm going to say between 38 and 30 36 and 40 000.

the second paragraph talks about management's responsibilities and the fact that all these numbers in this but in the bound book here were your numbers your representations with what happened during the year and how you ended the year the next three paragraphs talks about the fact that we follow up or the auditor's responsibilities and the fact that we follow a lot of these standards that are generally accepted in the united states of america because the amount of federal money you have flown through here we actually have another set of standards in which we follow the government audit institutes then we also have to follow the audit standards that are listed out in the kansas municipal accounting guide so we actually have three layers of testing that we do when we come in to do your audit the next couple of paragraphs there talks about a basis for adverse opinion in the state of kansas we follow what they call the regulatory basis of accounting which is what they call kansas cash basis and budget laws meaning you can't spend the money if you don't have it for fun and you can't spend the money unless you have public approval that's the budget process so if you actually turn to the page two third paragraph down the bolt heading says unmodified opinion on the regulatory basis of the camera so what you have there what that means is the testing that we did we feel like you have a materially accurate representation of how you end the year and what happened during the year without any further modification needed the slang term is clean opinion you usually used to hear that they tell us we're not supposed to use that term anymore but that was the old slang term it is actually the technical term isn't modified mean the numbers don't need any more modification the last couple of paragraphs they're talking about the supplemental information and you're going to see that we take responsibility for everything that's in the bound book and then the very last paragraph there on page three talks about government auditing standards and tells you there are some separate reports that are out there because we followed government audience standards some auditors actually hand you two sets of audit reports one for the ascpa reports and one with karen robbins standards well they call it a single audit reporting package so we think it makes better sense although we found in one book so you're gonna see those at the back of this document page four and five this is where we spend the majority of our time this is statement number one and it is prepared to show users at a glance that you're in compliance with the kansas cash basis laws a lot of people here you hear uncovered cash as your cash carryover and it's listed out by the different funds there like general fund very top top one you started here at four cents brought in 7.1 billion spent 7.1 and a year with zero we add bank accounts payable because you paid those bills after you're in to actually get a cash balance as of june 30th but you've got all your different funds listed there the fourth column over any uncovered cash if any of those were negative that would be the violation of kansas statutes because that means you obligated expenditures in excess of the fund limits in your case you glance down through there you are going to see that you have one negative and like most things there is always the exception of the rule if you have bonds outstanding then you're gonna get money you have capital lease proceeds waiting out there or a grant that's waiting to get reimbursed you know those grants always require us to spend the money and wait for it to get reimbursed so there's exceptions of those rules and you you notice there that did that negative there that is the uh elementary and secondary school emergency relief fund in which we did again the year was six thousand two hundred dollars in the whole but you had that money coming in in the next month so that was okay so that's one of those exceptions to the rules so you're glancing down through there though you're going to see most of your funds pretty consistent the biggest decrease probably there's your capital outlay fund let's set the fourth line down there started here out 3.1 brought in 2.7 and spent 2.9 but if you remember back for 2020 that's when you did your elementary remodel and then you did some stuff in middle school too elementary probably being the biggest that was about 800 000 of that decrease there so all the way down to the bottom on page five there you can see we started here 6.1 million or yeah 8.1 million dollars brought in 24.2 spent 24.8 so actually the end of the year is 7.5 million dollars of uncovered cash or cash carry over or cash reserves referred to as that sometimes then we add back your pet accounts payable in the conferences so there's your reconcile balance there to show that where 9.7 million dollars is by fund reconcile back to your cash accounts page six starts into the footnotes uh page six seven and eight talk about summary of significant accounting policies and actually if you pick up any school district data in the state of kansas but the number one is going to be pretty much the same because it is describing what kansas cash basis is what regulatory basis of accounting is the one exception there is like in the very first of that very first report there you talk about reporting entity in which we list out any related municipal entities in which we talk about the rec commission because you do issue taxes on the their behalf so if you turn to page nine footnote number two starts digging into information that is specific to you and the first thing we talk about is compliance with kansas statutes we talk about the fact that statement one is to show users at a glance that you're in compliance with cash basis laws we talk about the fact that there is one bond that is negative but we do list out the statute there the 10.1116 which gives you that exception to say it's okay to go negative because we have parent persons that are out there very last sentence though we do talk about you did have one budget violation also last year the recreation commission employed benefits fund we went over our budgetary limit what happened there is we got more money in than what we had a budget to pay out but historically the district has always paid out 100 of what you collect which is what you really should do but you really should either amend the budget or wait and pay that little piece out the next year and so staffs we talked about it actually maybe your prior auditor thought it wasn't a big deal to overspend the budget which i don't think it is either but it does show up as paragraph or as a sentence in here to say you did a viable statute nobody's going to jail over nobody's going to get any you know get in trouble for this the only thing i've ever seen is if you overspend the general fund for more than two years in a row sometimes you'll get a letter from the state attorney general and says stop it but that's the worst case scenario so nobody's getting in trouble for a one budgetary violation again we paid out all the money that we collected which is what we're supposed to do so not a big deal actually paragraph number footnote number three there actually the second paragraph down we start talking about deposits and investments because in the state of kansas we are limited in how we can invest our money and even where we can invest our money we talk about all the different statutes there and describe all the processes very last paragraph down there at the bottom you have what they call a concentration of credit risk that's the risk that a bank would fail and you would lose all your money well fdic insurance helps us cover a piece of that and then actually statute out there requires that we go out and get what they call securities pledged so the bank would fail we'd be insured for getting our monies back i always describe that as it's like the mortgage on your house the bank puts their name on your title and they have no right to your house unless you stop making payments in which they can go out and grab your house to cover the amount that you owe them well same thing happens with investments your name is actually on some of the banks investments that are out there you're a secondary holder you don't get any you don't have access to interest you don't get any of that investment income but if the bank ever went under fbic helps you you go out and grab those investments to cover all the cash that you have in your bank so you're always unsure of having your money as an institution above the fdic limits now that's something that's not available to the public it's only available to governments and so we get our money secured that way a way to help that concentration or risk footnote number four on the next page shows our long-term bet which last year we paid off the 2014 notes remember we paid those off a year early actually so come in at 1.3 million and we paid that 1.3 million down and paid 19 000 of interest there almost 20 000 so just a schedule showing that getting paid off if you have future payments it'd be listed there in all the different years but now number 11 talks about capers you are participating in kansas retirement program and i want to point out everybody gets scared the number that's on page 12.

okay [Music] you're good all right let me get to the open public meetings law the new jersey open public's meeting law was enacted to ensure the right of the public to have advanced notice of and to attend the meetings of public bodies at which time any business affecting their interests is discussed and acted upon in accordance with the provisions of this act and board of education policy 0162 the board of education and the borough of bound rook has caused notice of this meeting to be posted in the board office and at fountainbrook high school and mailed or fast to the courier news foundry borough clerk south bound brook board of education and any person who has requested individual notice and paid the required fee please stand for the first i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with justice [Music] mr here um i just want to thank all the teachers faculty staff parents for making the beginning of the school year run as i guess as best as we can under the circumstances um i know tonight you're gonna we have talked about um speaking about going forward uh whether or not we want to keep what we have in place as is or whether or not we wanted to amend it so i guess we will look forward to that and i would like to thank mrs alloy is retiring this year so i want to thank her 22 years of service to this district um i'm sad to see her go um so i hope that uh wherever she is going or what she whatever plan she has for the future will be you know uh a new chapter in her life so thank you for your service to us so i guess that's basically it it's all yours um i just have a couple things um first one is we have to open up the pse free room um so we have a teacher for that room so [Music] on monday um the other thing is we got a letter from the state as i told you back in the summertime they were giving us a lot of leeway for grants and moving teachers around unfortunately um last week we were notified that we must keep all of our pre-school teachers um in pre-k positions or we'll use that funding so we have to make some some changes in uh where we have some of our pre-school teachers notifications went out today about some changes that are going to happen there and then the one thing that we are starting to notice that i want to make mention of and hopefully we can get some support for this is we are starting to see particularly so we really need some parents to uh kind of help us out make sure that the students are logging on and eating the tasks that they are uh supposed to be completing because we are getting a lot of students that are you know um turning off their cameras or walking away and coming up with excuses for not completing their assignments and doing the work that they have so we are trying to uh work with families and trying to get some of those things done but i wanted to make mention of that as for the other topic um on the schedules the district has opened a in a hybrid manner for the month of september using a half-day schedule with 50 of our students in person and 50 of the students virtually today we have had no pieces of transmission of cobia 19 in our schools however we have had a few features at 19 outside of school which has impact classrooms to a limited degree currently i know we have one student that may have kovit but this is this has not affected our classroom students or teachers as this again was outside of school the current covenant data from the state has 16 school of outbreaks with 58 linked cases to school the central west region if everybody recalls in the summer time we went through those maps from the health department about regions we are in the central west region currently we are in the green zone we are no longer in yellow we are on the green however in the central east zone which is middle section town mexico state or in the yellowism as we discussed moving forward with the potential of extending the school day to a full day i would like to board to keep in mind we have been in school for only four full weeks and the start of the normal flu season is just beginning i would also question the borders please remember that flute and coconut systems are almost identical as we discussed this issue as we discussed this issue i do believe that it's in our best interest to have more time pass before we meet [Music] however if the board would like to have a discussion um moving forward with uh some ideas for a full day school um one of the first things i would suggest is we establish the number of open seats that we have in our pre-k classrooms to see how many students we can accommodate would be step one step two would be send out a request to our virtual only parents for an indication of how many would like to change from virtual to in person if the requests are more than the open seats that we have we will need to take a look at our schedule from a five day week schedule to a possible av schedule to accommodate those requests which then would be a complete schedule change what we currently have which again i think would not be a welcome situation we could try a full day scheduled trial we can either start a full day trial schedule starting november 9th through december 22nd or start november 30th through december 22nd again that's really regular flu season or we could wait until january 4th to try out full days of tribe schedule from january 4th um again i'm still late to have more school data than just four weeks i really do think you know we have about eight weeks of doubt to make it well but obviously you know i know you guys want to talk about that today so i'm just giving you that information that i have and if you like have that discussion now i guess we can do you want to have it at the beginning um do you want to do you want to have it at the beginning of the meeting or do you want to just wait to get through the meeting and talk about it because i mean we're not voting on on that tonight anyway correct correct you can do it on your uh um all right so at this point we had no uh committee meetings between between correct oh no we have cancer um tonight okay uh is there anyone in the public that would like to come hearing none all right and we have no comments online all right minutes of 9 28 can i get a motion to approve the minutes from 9 28 20 20.

that was from mr pax julie noted okay all right so see where yes this guys back obsession i guess we have oh i got i took it can you just read this thing because i put my computer away from the boundary board of education the approval of the resolutions is outlined in approval of hiv cases under high school and we have 6.2 can i get a motion motion motion bone second second second russell 16.2 point two can i get a roll call this dollar tree yes yes um yes i have to abstain from one point one seven quarter three okay yes okay we're on to 17. resolution of the boundary court of education the approval of resolutions is outlined in approval of hiv cases under middle and elementary schools that's 17.2 and i get a motion motion motion mr fazio second second second this is stevens can i get a roll call mr yes yes [Applause] see everybody

i guess roughly is what we expect for good things about the van we have currently people said everybody wants us to drive it yes questions anybody and everybody got that any thoughts about the advertising for bus drivers did you see that yeah one thing i did i did not put down i i forgot to mention this talking to doug ford it takes about oh 70 to get a cdl so it's very very minimal to pay if we look to pay for somebody to get a cdl you have a cdl the written test part there's four sections if i'm not mistaken four or five sections and then you have to do the actual driving test so um it would be terrific if we could find if we could find two bus drivers we'd be thrilled to death it would help us a lot so nice workshop yeah thank you i think that's it unless you have any questions board member reports real real quick before board members i'm going to go ahead and administrators and directors will probably switch out of their screen they'll still be available if needed by phone if we needed to call them we wanted to kind of do a test to see if we were able to do this and we were so administrative directors thank you again they will be available by phone if we need to call so stay microphones guys [Music] okay any more member items so i was brainstorming a little bit and i was talking to dave tonight at the beginning since we didn't get drive for one have we entertained doing what everybody else is doing and trying to sell pictures of our fans and put them in the stands for basketball or sporting events and try to do things like that to help with social distancing when they come to basketball games for the gym you can put little cardboard cutouts or something i don't know what they do but it's just an idea that dave and i were spitballing somebody else is doing that huh somebody else has done it well in the pros everybody has it in the stands they got stuff and then you could sell advertising like if you didn't want a section you could sell a banner that you could put over the seats that you don't want people to sit in and separate people based on advertising and actually make money you could sell pictures of people they could want to be in the stands so they could always be there kind of thing maybe grandmas or grandpas kind of you know make it whatever it was just a gimmick thing but a fundraising thing to try to help with making social distancing easier and somehow make some money that we don't otherwise have just an idea spitball around [Music] that helped for other things but i mean you can help we're not getting the people in the stands and you won't for a lot of that stuff and i think i've even mentioned today the possibility of doing a spring drive one because hopefully things do get better and maybe we can do it drive one you know that up to four in april if if we can do something maybe you know if we talk with the pro bonnie and yeah and deal and deal with the ford is that the national thing that they can't i guess i would be hopeful that they would look to adjust that based on um the situation we're in so yeah probably depends on how many cars they spend yeah i don't know how the you know car business seems to be booming so i'm not sure otherwise but anyway good idea just an idea okay okay audit report yes yes jared gilmore phillips uh apparently this year uh she sent out an electronic copy today you've got a facebook copy in front of you uh at the end of the night we're going to pick up the paper copies though uh we've got one error today we've got today it was a date thing we got it fixed it's been taken care of with the electronic version and it's sent out to everybody but the paper versions have not been updated so let's get past the letter that's in there and dive right into the audio page one the first paragraph talks about what we audited bmw 244 as of june 30 2020.

second paragraph if we were doing gap financial statements which that's what's kind of weird is governments actually in other states because they don't follow regulatory basis accounting that net pension liability of 11 million 000 that's actually your portion of the state's shortfall in the capers system if we're doing gap financial statements that shows up as an obligation or a liability to the district because the thought process there is the state ever stops administering it they're going to give you the funds and then you're going to be required to pay out all the teachers and everybody that's in the system but if they did that you would actually be 11 million six hundred thousand dollars short that up a little bit i don't think that'll ever happen but you know why but i would pray that the state general fund would step up and cover that with a lot of the different entities that are out there because we're talking about school districts we're talking about cities we're talking about colleges any municipality that's in the caper system all has a piece of that shortfall that's out there bottom of that page we talked about the vacation in sick leave also those do not get recorded as an obligation of the front financial statements we're disclosing the amount of that liability because that is a funded liability that you pay as people take that vacation or take that sick leave it's not something that you actually owe at june 30.

motion miss stevens second second mr palm any questions does anyone need to abstain is everyone here this uh miss mussen has to stain anyone else all right yes yes [Music] any questions yes also yes stevens yes yes yes number seven personal resolutions middle and elementary approval of can i get a motion motion [Music] let me just i guess all of these um even in the last one um all these like leaves of absences resignation or those holy related because they're not like our people taking these leaves because [Music] you know between the two um because you got you got your your childcare leaves you got your coated leaves you got your temporary then you have your leaves for um medical and then you have your leaves for maternity so there's five or six different types of leaves that are here and then you have your own knees now as far as as far as people uh if someone needed to call in sick for a day or they're on leaves do we have enough personnel or substitutes to cover for any of these people have been people coming in yeah what we did at the start of this is we hired 14 14 building-based subs so we have 14 subs every day that are unassigned for the sole purpose of anticipating not either not having stuff or us sending people home so we started that from day one so we've been able to cover everything so far um and we really haven't had too many issues i mean we've had an issue a spot issue here or there but we really haven't had you know um a huge issue with with covering classes we also have two teachers in our classroom so you know we've you know been able to even in the high school i mean the high school is the only place where we don't have that account right but they've also they have the most building based subs i think i need to give them a total of five okay can i get a roll call any other questions can i get a roll call is the offering yes approves the resolutions as outlined in education resolutions under district and high school 8.2 and 8.3 can i get a motion promotion is stephen's second any questions or comments i think that's nice that the uh the community outreach with the with the art program i think i think it really does look uh make the town really nice on them i'm glad they're still continuing that hearing no other questions or comments can i get a vocal yeah yes yes [Music] i won in policy resolutions under district in high school 9.2 and 9.3 i get it mr bong can you sign up any questions um other questions is our memorandum of understanding is that has anything changed other than the year the big change for last year was relatively the same okay the big changes last year were about access [Music] yes bob yes yes yes stevens yes mrs yes yes on [Music] uh i had a question about the [Music] on special services because we weren't able to finish the work last year and so we revised some of the things that weren't able to be done any other questions can i get a vocal poetry yes mr bob yes yes yes mr stevens yes mr zamora yes yes number 11 uh resolve the boundary board of education approves the resolutions as outlined in financial resolution 11.2 through 11.6 can i get a motion motion can i get a second second mr bell any questions um what is this is sending the resolution what's going on with that oh yeah um and i want to thank america's best contact in my glasses for donating eye exams and a pair of glasses that's awesome question about that it says for high school is that the eyeglasses that particular program is for the high school however through the um food bank where they have to secure glasses for students at the elementary level hearing no other questions or comments can i get a vocal trait yes yes yes yes yes all right i guess at this time it's to discuss what dr gallagher had brought up what are your thoughts feelings about changing what we have in place currently time frame wise considerations i don't think it makes sense to change anything in that present because it took a lot of work to get well for our staff to our children families to adjust to this new schedule and to throw that out the door and restart this year i think will create a lot of havoc with families i mean i think we should continue to continue to consider it but i think it's a little soon i i think i think my biggest fear is that when i look at all these different leaves that if we were to go to a full day um that we would get more people i mean i don't know how that would affect bringing your kid to school here or other daycare issues or so i mean that's my biggest fear is that if we go to the full day at this point that we may run into not having enough staff to fully staff i mean i'm also concerned about the news that a lot of kids are logging in and staying in online and it's incredibly difficult to be in front of the computer for how many hours as it is already so the half day seems really intense um to lengthen it i don't know it's gonna make the education for our kids better if they're not hanging in with with the amount of hours that we're doing right now what has the feedback been from an administration has there been any feedback as far as that their thoughts on well i mean quite frankly you know from administrative standpoint you know none of us we have so many renditions of schedules you know we had you know probably three or four different um schedules laid out just as possibilities before we even started all this um i think right now four weeks in we're probably just getting our feed on drugs from an administrative standpoint from a teacher's standpoint standpoint from a family standpoint to get into a um um i think changing that right now would probably not be the the smartest thing in the world to do um but what i would say at this point in time is exactly what i said in my own is we need more time we need we need another four weeks of data because again like i said in the opening you know four weeks in you've got 16 schools and 50 cases throughout the state you know that's only four weeks and for some school districts it may be a little longer some others shorter um you know we've all read a bunch of schools closing starting to kind of you don't really hear about it is opening so you know i think we've been we've been in a good spot um we've opened we've stayed home we've had no no spread or cases caused by us being woman we've had some cases due to things outside of our control over outside of our buildings um that continues in the moment we all know that so um again our flu season's coming upon us we all know they're very similar um it's going to be very hard to decipher who has the flu versus who has coded um i really like to get into you know a little bit more into the flu season and four weeks looks like and be able to give you a better prediction of what i think is the best move or the health of everybody um i don't feel confident that i can do that right now i really think that the smart smart decision right now is to wait um i can tell you this if you tell me that you want to go to a full day of schedule it's done if you tell me to go full it's right so that's problem number one problem number two is if you don't have enough stats to open you're back to full version so and i think right now i think our community is is happy with what we have um not hearing complaints we just did our first survey and the you know looking back at our communication has been great it's been well received um all of the data back from appearances has been great um [Music] um in regards to what we're doing um you know there's always things to improve on obviously i mean there's some things in there that are legitimate concerns that the parents are bringing that we should be looking after approved um but overall i think you know we're doing a good job so that would be that would be my my thoughts on them are we aiming what's what's the end of the march november so your elementary schedule from pre-k to six doesn't end until after thanksgiving where your middle aged i think the first survey was talking about the first marking period i might know what i plan on doing but for my kids i knew i couldn't do anything until the next marching period so all right versus staying virtual and see if we can accommodate that at the end of the first period we can't accommodate that that becomes a different discussion because again i think they think if and clips out right [Music] right we can't accommodate that right the problem is you know one of the things we talked about internally is well why don't we just do a lot well you can't eat that state's never gonna let us do a lot right so you're gonna have to take them all so if we go and say okay this is the slippery slope so once we do it once you have that and now your relying on kids to be in monday through friday who are now going over in monday through friday whether it's [Music] however you want to play that you can do that but you have to understand you're about to upset the current schedule you have to some degree to accommodate the requests that you have so again i think i think you have to increase those who gather the data because david drives your decisions you have to have that in front of you again these are hypotheticals there may be an enormous amount of parents who are very happy with your children and you don't find a person as long as you're staying at that right because it's just it just may not be something that you know they've already made accommodations to whatever they needed to do or what they've done can't they they have the accommodations for the other half so [Music] in the middle of november we can't really forecast a month now what cody's going to be doing you may have less parents wanting to be in person and flipping the other way because of flu season and fear or whatever something but yes at some point if it gets to the point where we have you know more people wanting to opt back in then that definitely changes it all around well and also think you have to you have to hope right you gotta hope at some point somebody's gonna say okay time to get back if that's january if it's february at some point in time the hope has to be let's get back tomorrow well again i i don't know i don't have a crystal ball so again i just don't know when that's going to be or what that's going to look like but the hope has to be at some point in time somebody says we have to get back to normal right so yeah that's the hope but in the meantime you have to wait and look at the data and say what's in the best interest of everybody's health and safety and move slowly through that listen i don't want to rush into anything and then backtrack right right you guys think any of this is is really up to us as a board i think we have to survey the parents i survey the teachers we have to see we can't do anything as a as an opinion this has to be fact data driven 100 we have to know if we go full day who's pulling their kid out who's putting their kid in what those numbers it has to be done by the numbers how who's comfortable and who's not and especially like you said with the teachers the teachers say that they're not coming in we're then we're stuck then there's there's no decision at all yeah and we have to know what every side thinks and again i think you know going through what we went through the summer and the discussions that we've had you know um you know i think and then the number of requests we received over the summer you know that would be a concern for me you know that would definitely be a genuine return when do we start um when would you want to start sending out surveys to get an idea of what person is possibly thinking yeah i would do it probably i may not do it this week but i would definitely do it next week um you know i would i would like to purchase that data probably sometime this month probably before our next board meeting get you get you some facts and figures in terms of at least knowing how many movements you've had by grade and then knowing how many how many parents would like to change to [Music] um i think you know we have to put out what it's going to be and i think right now for me my suggestion to you is [Music] [Applause] um well um i haven't had a chance to dive into um some reports on that and get back to you on that i know i know as [Music] teacher and is children virtually it's it's miserable well we we made the decisions that we did what kind of is it [Music] want to sum everything up so we're all on the same page um you're going to find out how many movement seats we have for a grade level and then we're going to send out a survey this week to virtual parents um asking them again an option our ethnic schedule if they would like to go from virtual to first correct are you also going to send it to the in-person parents to see if they want to go to virtual just in case there may be a few i mean i don't know yeah so i mean we can always do that i don't i'm just thinking if we need the seats you might catch one or two that could help i don't know i'm just leaving from an administrative standpoint we already know who's in um to try and rebuild rosters would [Music] and we're trying to do something a little bit smoother [Music] you're not going to see much i think if we went to full day it would be more there might be people going the other direction listen i agree with you i think we went both right right i think yeah yeah yeah um but again i think the problem with that you know we stayed a half day that's really the question is how many want to come in for the head that i don't think anybody's going to go out for the hand yeah so you know it's just a question how many want to come in and how many seats do we have and does it does it throw the app park so far off that we have to you know come up creatively with an ap week schedule schedule or yeah all right i just had something about the report you sent you know with the uh you know the feedback that we had gotten um there were two things that seemed to be repeating i guess uh the drop off um there were people saying that there were some issues of people outside you know kind of clumping together without masses and stuff like that is that pervasive or is that just like is that just at the very beginning i mean has it improved as time has gone answer that i by know i honestly don't know i don't yeah i'm not sure one building several buildings i mean i haven't witnessed it um i know that we've marked it out pretty well um i think i've been pretty clear with the principles that if people are doing that and it's not on our property we can't do anything about it if it's not a property we can but if it's not on our property now is there someone outside of each building yes um the other thing that seemed to come up a bunch was the dojo issue numerous i guess comments about dojo so what's what's going on with dojo yeah we're not using we're using google classroom yes but there's there's a way for you to set it up that you're sending money yeah yeah no no i use google classroom i'm just saying if you sent that to my husband he would never read it because he doesn't know but i looked at the survey with communication and actually i was surprised at how many people said they wanted the high school emails have said a lot of really nice and informative emails like detailing what they're doing in the class what's coming up and that's been really nice yeah those are not the emails audiences [Music] i must say the when you get down to the bottom i was pleasantly surprised with the positivity of the communication from the different parents yeah it just says how would you prefer to receive communications and 84 actually said email which kind of goes in line with google classroom anyway correct i was surprised by that because but it's right there well but i think part of that is with um i do it twice but that's me so there's a there's a functioning google classroom that is not email like no it's even but yeah there's a translation function translation it's definitely a transition you know well and again you know we have to concentrate on what platforms we're using and our expectation is that we're using google classroom we have to get proficient at google classroom okay any other questions or comments i i have a comment for google classroom i have a fine from the library from last year they sent notices to my son's [Music] it [Music] is like they tried numerous times to contact him and i don't i didn't check his geniuses too though [Music] coming to google to my my kids account and i didn't know and i'm missing a lot of things because my own my concern with the google because i i never had to use it i never used studio i now i actually both um i use my google classroom to communicate with my students and i use dojo to communicate with conflict because i don't have any email addresses for parents unless they get in touch with me and ask me to link them so i mean i i can't say is that the same here no it is it's relatively easy that's why i said that i sent that message to call because i think maybe that's you know the other great people aren't always using the google classroom so i guess it's just a matter of switching over to they all had um training today okay so so maybe after the training and that they invite parents you know that'll that'll help because like 84 percent of people actually [Music] like my personal email as opposed to checking logging into their kids gmail account yeah you can tell them how you want it whatever you put into genesis [Music] i don't even remember doing anything to get onto the gmail and i'm getting like every message and every grade change you can go onto gmail and change your notification messages again however you set up parent portals [Music] okay is there is there a way to to import the information from the parent portal into our google classroom or into the google classrooms yes so once they do they should be able to do that list all the email addresses in genesis for that particular kid with that parent because some parents have multiple email addresses and then you pick the one you want all right but so that but they would have to go and then go populate their own yeah and so like i type in she starts typing in michael defazio they don't even do that michael defazio is already in the class and next to michael fazio's name is invite parents to the class you click on invite parents [Music] he will get none of them he's got like thousand unknown um all right all right any other do we need uh we we don't need executive right yes all right hi kelly hellman can you guys hear me um i teach at somali um with the dojo and google classroom we've been finding that the parents either a don't understand that the emails are coming from google classroom um or we can't share the information like we were in dojo like how would like the spirit weeks and everything um the parents don't see like the actual document if we're pushing something out you get in um you can clearly do it through google classroom without a problem okay um and i know a couple teachers have set up like classrooms for the two parents but if they don't they shouldn't they shouldn't do that either they should be inviting them to the individual question okay and this is from mr paxton's np if you're starting to consider changing the school day to a full day with students removing their masks to eat breakfast and lunch i would like to share my story last week i could not attend school as i had to complete a 14-day quarantine because i had dying in an outdoor setting with someone who was at their most contingent stage of copenhagen even though they felt fine our dinner was on a saturday he started feeling sickly on monday worse on tuesday tested positive on wednesday long story short four to eight people at the table eventually tested positive i here figured our potential for copenhagen exposure will increase we start to allow students to remove them as eat as they are the ones that usually asymptomatic and can spread it without even knowing they are sick please consider the fact many of our teachers are older and have pre-existing conditions that may make them more vulnerable to complications uh to cope and 19.

the second paragraph talks about management's responsibilities and the fact that all these numbers in this but in the bound book here were your numbers your representations with what happened during the year and how you ended the year the next three paragraphs talks about the fact that we follow up or the auditor's responsibilities and the fact that we follow a lot of these standards that are generally accepted in the united states of america because the amount of federal money you have flown through here we actually have another set of standards in which we follow the government audit institutes then we also have to follow the audit standards that are listed out in the kansas municipal accounting guide so we actually have three layers of testing that we do when we come in to do your audit the next couple of paragraphs there talks about a basis for adverse opinion in the state of kansas we follow what they call the regulatory basis of accounting which is what they call kansas cash basis and budget laws meaning you can't spend the money if you don't have it for fun and you can't spend the money unless you have public approval that's the budget process so if you actually turn to the page two third paragraph down the bolt heading says unmodified opinion on the regulatory basis of the camera so what you have there what that means is the testing that we did we feel like you have a materially accurate representation of how you end the year and what happened during the year without any further modification needed the slang term is clean opinion you usually used to hear that they tell us we're not supposed to use that term anymore but that was the old slang term it is actually the technical term isn't modified mean the numbers don't need any more modification the last couple of paragraphs they're talking about the supplemental information and you're going to see that we take responsibility for everything that's in the bound book and then the very last paragraph there on page three talks about government auditing standards and tells you there are some separate reports that are out there because we followed government audience standards some auditors actually hand you two sets of audit reports one for the ascpa reports and one with karen robbins standards well they call it a single audit reporting package so we think it makes better sense although we found in one book so you're gonna see those at the back of this document page four and five this is where we spend the majority of our time this is statement number one and it is prepared to show users at a glance that you're in compliance with the kansas cash basis laws a lot of people here you hear uncovered cash as your cash carryover and it's listed out by the different funds there like general fund very top top one you started here at four cents brought in 7.1 billion spent 7.1 and a year with zero we add bank accounts payable because you paid those bills after you're in to actually get a cash balance as of june 30th but you've got all your different funds listed there the fourth column over any uncovered cash if any of those were negative that would be the violation of kansas statutes because that means you obligated expenditures in excess of the fund limits in your case you glance down through there you are going to see that you have one negative and like most things there is always the exception of the rule if you have bonds outstanding then you're gonna get money you have capital lease proceeds waiting out there or a grant that's waiting to get reimbursed you know those grants always require us to spend the money and wait for it to get reimbursed so there's exceptions of those rules and you you notice there that did that negative there that is the uh elementary and secondary school emergency relief fund in which we did again the year was six thousand two hundred dollars in the whole but you had that money coming in in the next month so that was okay so that's one of those exceptions to the rules so you're glancing down through there though you're going to see most of your funds pretty consistent the biggest decrease probably there's your capital outlay fund let's set the fourth line down there started here out 3.1 brought in 2.7 and spent 2.9 but if you remember back for 2020 that's when you did your elementary remodel and then you did some stuff in middle school too elementary probably being the biggest that was about 800 000 of that decrease there so all the way down to the bottom on page five there you can see we started here 6.1 million or yeah 8.1 million dollars brought in 24.2 spent 24.8 so actually the end of the year is 7.5 million dollars of uncovered cash or cash carry over or cash reserves referred to as that sometimes then we add back your pet accounts payable in the conferences so there's your reconcile balance there to show that where 9.7 million dollars is by fund reconcile back to your cash accounts page six starts into the footnotes uh page six seven and eight talk about summary of significant accounting policies and actually if you pick up any school district data in the state of kansas but the number one is going to be pretty much the same because it is describing what kansas cash basis is what regulatory basis of accounting is the one exception there is like in the very first of that very first report there you talk about reporting entity in which we list out any related municipal entities in which we talk about the rec commission because you do issue taxes on the their behalf so if you turn to page nine footnote number two starts digging into information that is specific to you and the first thing we talk about is compliance with kansas statutes we talk about the fact that statement one is to show users at a glance that you're in compliance with cash basis laws we talk about the fact that there is one bond that is negative but we do list out the statute there the 10.1116 which gives you that exception to say it's okay to go negative because we have parent persons that are out there very last sentence though we do talk about you did have one budget violation also last year the recreation commission employed benefits fund we went over our budgetary limit what happened there is we got more money in than what we had a budget to pay out but historically the district has always paid out 100 of what you collect which is what you really should do but you really should either amend the budget or wait and pay that little piece out the next year and so staffs we talked about it actually maybe your prior auditor thought it wasn't a big deal to overspend the budget which i don't think it is either but it does show up as paragraph or as a sentence in here to say you did a viable statute nobody's going to jail over nobody's going to get any you know get in trouble for this the only thing i've ever seen is if you overspend the general fund for more than two years in a row sometimes you'll get a letter from the state attorney general and says stop it but that's the worst case scenario so nobody's getting in trouble for a one budgetary violation again we paid out all the money that we collected which is what we're supposed to do so not a big deal actually paragraph number footnote number three there actually the second paragraph down we start talking about deposits and investments because in the state of kansas we are limited in how we can invest our money and even where we can invest our money we talk about all the different statutes there and describe all the processes very last paragraph down there at the bottom you have what they call a concentration of credit risk that's the risk that a bank would fail and you would lose all your money well fdic insurance helps us cover a piece of that and then actually statute out there requires that we go out and get what they call securities pledged so the bank would fail we'd be insured for getting our monies back i always describe that as it's like the mortgage on your house the bank puts their name on your title and they have no right to your house unless you stop making payments in which they can go out and grab your house to cover the amount that you owe them well same thing happens with investments your name is actually on some of the banks investments that are out there you're a secondary holder you don't get any you don't have access to interest you don't get any of that investment income but if the bank ever went under fbic helps you you go out and grab those investments to cover all the cash that you have in your bank so you're always unsure of having your money as an institution above the fdic limits now that's something that's not available to the public it's only available to governments and so we get our money secured that way a way to help that concentration or risk footnote number four on the next page shows our long-term bet which last year we paid off the 2014 notes remember we paid those off a year early actually so come in at 1.3 million and we paid that 1.3 million down and paid 19 000 of interest there almost 20 000 so just a schedule showing that getting paid off if you have future payments it'd be listed there in all the different years but now number 11 talks about capers you are participating in kansas retirement program and i want to point out everybody gets scared the number that's on page 12.

top of the next page talks about your early termination benefits and this is where we have that date change you're going to see it says january 1st in there the actual policy is february 1st i admit it's me i copied last year's audit brought forward glass through the policy i've looked at 60 years 65 15 years and i said okay good i didn't catch the february okay good job yes so that date has changed on the electronic version like i said your paper version needs to be updated but we describe the policy and then any future payouts there down towards the bottom you've got risk management how do you handle risk you do that through the purpose of insurance policies some municipalities actually self-funding themselves we disclose that you purchase insurance contingent liabilities webinar number eight there the fact that you do get a lot of federal and state grants based on the testing we did we don't feel like they would find any material but state granters are always going to come in and find something in our fund transfers we disclose all the transfers that were made between funds as you glance through there you can see there's a statutory number beside all of them if any of them did have a statutory number beside them that would be a violation of kansas statute and then the very last paragraph is subsequent events in which we disclose the code situation that we have out there as of june 30th because the economic ramifications going forward we don't know what that is all right the rest of this is going to go pretty quick page 15.

second paragraph if we were doing gap financial statements which that's what's kind of weird is governments actually in other states because they don't follow regulatory basis accounting that net pension liability of 11 million 000 that's actually your portion of the state's shortfall in the capers system if we're doing gap financial statements that shows up as an obligation or a liability to the district because the thought process there is the state ever stops administering it they're going to give you the funds and then you're going to be required to pay out all the teachers and everybody that's in the system but if they did that you would actually be 11 million six hundred thousand dollars short that up a little bit i don't think that'll ever happen but you know why but i would pray that the state general fund would step up and cover that with a lot of the different entities that are out there because we're talking about school districts we're talking about cities we're talking about colleges any municipality that's in the caper system all has a piece of that shortfall that's out there bottom of that page we talked about the vacation in sick leave also those do not get recorded as an obligation of the front financial statements we're disclosing the amount of that liability because that is a funded liability that you pay as people take that vacation or take that sick leave it's not something that you actually owe at june 30.

i'm not going to go page by page but page 15 is to show users out of grants that you're in compliance with the budget laws very last call there variance over and under if any of those are positive which that means you're over that would be a violation of kansas statutes uh as you can see there there's your recreation commission employee benefit fund in which we paid out two thousand seven hundred and sixty six dollars more than what we had budgeted but again we paid out 100 of what we collected in county taxes that have normal taxes voter medical taxes all the taxes that we collected under we have we just paid out to them the rest of the booklet here pages 16 we're going to fly through the recipe right a few of these pages 16 through 42 are the fun information i'm not going to set and go line by line because this is in the budgetary format and the numbers did not change materially from where you last seen them to where they show up in the book general fund still ended up through your food here with zero you were disclosed previously either the year was zero but it shows your different types of revenues again it follows the state format with the budget so with that i'm going to have you turn all the way to page 43.

top of the next page talks about your early termination benefits and this is where we have that date change you're going to see it says january 1st in there the actual policy is february 1st i admit it's me i copied last year's audit brought forward glass through the policy i've looked at 60 years 65 15 years and i said okay good i didn't catch the february okay good job yes so that date has changed on the electronic version like i said your paper version needs to be updated but we describe the policy and then any future payouts there down towards the bottom you've got risk management how do you handle risk you do that through the purpose of insurance policies some municipalities actually self-funding themselves we disclose that you purchase insurance contingent liabilities webinar number eight there the fact that you do get a lot of federal and state grants based on the testing we did we don't feel like they would find any material but state granters are always going to come in and find something in our fund transfers we disclose all the transfers that were made between funds as you glance through there you can see there's a statutory number beside all of them if any of them did have a statutory number beside them that would be a violation of kansas statute and then the very last paragraph is subsequent events in which we disclose the code situation that we have out there as of june 30th because the economic ramifications going forward we don't know what that is all right the rest of this is going to go pretty quick page 15.

look at the pages if you do have questions then you're going through those funds though tracy knows where every one under the numbers came from but you feel more comfortable calling me you're always welcome to call me another time page 43 and 44 is the start of the section because we follow government audience standards the first thing is to show you schedule of federal federal expenditures of federal awards it's on page 43 back up two pages there that shows the federal money that you brought in and you spent during the year so you gotta think about that as not coming out of the local taxpayer pocket per say it is a little bit because it's coming from the federal level but it's coming out of a lot bigger pocket than your local local taxpayer not alarm taxes so that's a good thing you actually received 993 000 and spent a million dollars last year so that's what's got you this single audit if you're above 750 000 in federal expenditures that's why you're required to have the additional testing that you do as part of the single launch but unless then that by the different u.s departments u.s department of education you can see we collected 579 spent 585 the u.s department of agriculture mainly our meals program and then health and human services down there towards the bottom a little bit from them to make up the million dollars that we spent this last year page 45 and 46 is the first of the reports holland governorating standards the first one is looking at compliance and internal controls at the upper district level this is not an opinion-based report because we do not test your internal controls at the upper level we make inquiries and we document your processes and then this is also as we're doing all the rest of our testing if anything came to light it'd be required to be disclosed there and what we disclose here is what they call material weaknesses and significant deficiencies and that's actually why you don't get a management letter anymore because they say if it wants to be in writing it's required to be found in this audit report so management we went through a few things at exit in which we discussed minor issues nothing that needed to be brought to you in writing so you're going to read through this report that is called an unmodified report meaning we've got no problems at that upper level meaning bank reconciliations cash receiving cash disbursements all the different processes that you have and we documented we felt like we were materially correct the next page 47-48 takes that down what they call the major program level in which we do test for compliance and internal controls in this case we do test we did test your meals program the child nutrition cluster which would be the lunch and practice program and then we tested for special education foster so your two pieces of federal money that we tested which what that means is we pull expenditures we pull payroll reports we look at reporting we've got a whole list of items like the meal program we look for verification make sure you did that right make sure that you've got all the right documentation behind it page 47-48 is an opinion-based report and so that is what they call an unmodified opinion because we didn't have any problems that were noted when we were testing the federal monies then the last page 49 where everybody says i should have done the first place it's a one-page synopsis for the federal government of everything i just told you the first world heavy that says financial statements that was the audit report that was on page one and two now what you can see there talks about an adverse opinion on gaap or it was an unmodified opinion on the regulatory basis the next bullet heading that says internal control over financial reporting that was the auto report that was on pages 43 and 44.

i'm not going to go page by page but page 15 is to show users out of grants that you're in compliance with the budget laws very last call there variance over and under if any of those are positive which that means you're over that would be a violation of kansas statutes uh as you can see there there's your recreation commission employee benefit fund in which we paid out two thousand seven hundred and sixty six dollars more than what we had budgeted but again we paid out 100 of what we collected in county taxes that have normal taxes voter medical taxes all the taxes that we collected under we have we just paid out to them the rest of the booklet here pages 16 we're going to fly through the recipe right a few of these pages 16 through 42 are the fun information i'm not going to set and go line by line because this is in the budgetary format and the numbers did not change materially from where you last seen them to where they show up in the book general fund still ended up through your food here with zero you were disclosed previously either the year was zero but it shows your different types of revenues again it follows the state format with the budget so with that i'm going to have you turn all the way to page 43.

and once you glance down through there you can see no mature weaknesses no significant efficiencies and no non-compliance is required we be reported then the next bold heading is federal awards that was the auto report that was on page 47 and 48 and then again you glanced down through there no matter weaknesses no significant deficiencies you were an unmodified opinion there were no findings then we list out the few programs that we tested as major and then you've got down there towards the bottom quality qualify there's low risk on t that is i didn't know i don't know if your priority told you this or not but when they changed their rules back in 2015 they said regulatory basis financial statements no longer count when the federal government gets your audit and so you are considered a high risk team which what that means is that we always are going to end up testing 40 of your federal funds so we have to test at least our what we call our coverage we have at least a little bit 40 of our expenditures so if you're a million dollars we have to look at at least thousand dollars of expenditures to be able to give our opinion if you were a low risk on a team getting lower that's twenty percent but instead of kansas all school districts are not qualified to be glorious communities because we follow the kansas cash basis [Music] then the last two sections financial statement findings and question costs you can see they both say none and then prior auto finance also says no all right let's talk about the letter real fast this letter that was in here is in your packets only uh it's not to go out to the state it's a letter to those charged with governments that's what it's called however the state has been asking for a copy even though it's a letter to those georgian governments uh it was inside the booklet it was in front of the book yes what we i always call this our presentation because in the past if we had any problems during the audit we would have orally came to you and said tracy's not cooperating craig wouldn't make her you guys are going to make me cooperate if you want me to meet me up well you know i didn't order they come to talk to you but i am regarding output in writing to say we didn't have any disagreements with management you weren't doing anything crazy with your accounting records um i'm making life of the letter because it's boilerplate but it is got some good information in there and i really feel like you should read through those couple pages there the third page for that did you see that with another mask the third page there is the adjustments that were booked to your numbers recorded and then the last few pages of that is called the management representation letter which that used to be signed between the auditor management we're now required to give you a copy of it so you can see the representations that have been made i always call it the reminder letter because as manager reads through it they should have talked to us with about everything that's in this letter it is boilerplate because we didn't have any modifications that we needed to be made such as no material lawsuits no context of interest no findings with any of the state agencies with appliances laws and regulations again making light of that letter it's four pages long but it is boilerplate but you are required that you now see those representations questions of me overall i think you have a pretty good odd in front of you then have a bad year fun balances we definitely want to thank neal and his team that came there and then also all of our all of our central office staff that worked well with them it was a it was a very good uh working process look forward to many years to come through making relationships it had to be a change no matter what different than everybody else we do things different other honors so but i think everything actually looked very well thank you neil all right thank you guys thank you so we need to make a motion make promotion approve the 2019-20 automotive second i wondered if one was on it um is there any discussion [Music] um [Music] okay thank you [Music] yes that's okay okay insurance renewal we received bids from two different uh entities trust point here locally and c biz which is the kasb risk management pool insurance group after we received the bids we opened the bids both parties asked for information on each of those uh each of the others proposals and we shared that with everybody and then we spent an hour tracy and i spent a little over an hour with both uh raz bangler and tom mcguire with cbiz from kasb's risk management pool insurance group and we also spent the time with angela angela tremble and kimberly roberon through trustpoint we asked some questions there was one error reduction there was one item really just kind of stoked out stuck out to us in regards to uh work the proposal for work comp and um so we looked at that and we asked a trust point to go back uh just to like say look over their information there was something rob and tom even brought up so the numbers they just don't it looks like good you know it's a pretty high quote um we received a name or an email letter um from somebody from uh emc which the dumb thing is matt felwers there he's a resident vice president and branch manager indicating that emc made a an error in their proposal therefore emc works again trust one works with emc for work comp uh he indicated there was an error in their proposal and their quote with that being said we felt like that we needed to look at rejecting all bids on insurance because again it was an emc error a proposal again a proposal that they they again gave an error on as far as their their quote so having said that we do have the ability to reject all bids it's in our um in our quote in our manner sometimes you mean our proposal for uh for insurance property casualty or caught we can do a short turnaround because we do not want to have a gap in work property and casualty insurance we can do a short turnaround do a month actually or friday at nine in the morning for for proposals and we open up those bids at friday at nine we probably have to call special meeting to approve whichever company we would go through because since there's an error i feel like and and tracy and i spent a lot of time on this and discussing this we feel like since there's an error and again it seems like it's an honest error honest mistake that we need to at least make sure we get both proposals that are without errors because this is a large number we're dealing with this is close to two hundred thousand dollars for the district questions and i shared this with you information with you on friday um actually wednesday thursday thursday when we did the work packet coming out to you guys thursday it's a little late lead to this issue questions or comments that you have so is this a big enough number type thing that they can't submit a error adjustment statement well um they could but if we do that then i think that i think we have to make sure that we hear them yeah what kasp the uh and this was his challenging thing for the ksb attorneys it's the kasp risk bank or the insurance pool uh i tried to ask them yeah again it could be a conflict of interest for them and i asked him listen if this is a conflict of interest for you i will seek out their legal consultation they basically said you have the right to reject those those bids if you reject those bids then you have what you would consider i guess what we consider an opportunity for everybody to come back on on friday at nine in the morning and they present their their their proposals again whether it's kasd's risk management pool insurance company if they have the same thing or trust point had i think you need to be able because again this is 200 000 approximately of a property casualty workforce insurance i think it's the right thing to do i think it's the fair thing to do and it's what we have listed so all these issues you have with the seabiz saying that say there was no air in the other you were we were still looking towards going with trust point because of all these uncertainties with all these types of things there were some exclusions in the seabiz proposal for example one talks about uh nuclear issue if there's a nuclear issue well we're the the reason that they put that in there that's an exclusion because we don't have any nuclear power plants anywhere in the state of kansas except for so that's a pretty big deal for us even though it's never happened it's something that you would want to have you know look at having in your proposal coverage or in case something were to happen so again that was one of the the issues that we did have um at least it was a concern of mine and when you have we have our insurance pool an insurance pool is a little bit different than an actual insurance company like for example the pool gives you the different options as far as what you have you you really can't pick and choose so to speak so for example we were in emc work pump for a number of years trustpoint gave us an opportunity to get into what's called accident fund we got into accident fund accident fund didn't work out for us we got out of that a year later in a pool situation you wouldn't necessarily have the ability to you're basically stuck with what the pool provides and so that was a little bit of a concern too so anyway having said that i do believe it's uh it's best it's in our best interest to to do a a reject and then a short-term turnaround and then we'll probably look to have a quick short meeting next week depending upon who you know whatever whatever proposals we get we'll review them fast we want to get coverage so that there's no gap in our loss and coverage are we confident that giving us such a short turnaround time they can provide a quote that's accurate i mean they had quite a bit of time this time and still give us something that's wrong none of the other issues with the proposals there's no other issues so i would expect those numbers in my mind i guess they would come back the same it's just this one error with emc and the emc like i said the vice president branch manager indicated that it was their fault so i would assume it's going to be a quick turnaround and an easy turnaround because i really don't think those numbers are going to adjust at all but again they they could i guess but they would have a short amount of time so when c biz saw the trust point information they they identify that that number looks wrong on trust points own vote that they gave us they thought it looked high very high that was convenient yes i should just get the message questions any other questions make a motion to reject all bids for the insurance [Music] okay uh do we need to go to executive sessions oh sorry motion passed here sorry about that i'm not sorry sorry okay we may need to go to executive session for personal so one resignation motion to approve the resignation of samuel sampson as teacher at belton high school effective at the end of the 2020 2021 school year second no sorry okay motion past 7-0 now deeper [Music] our previous auditor was around 13.

look at the pages if you do have questions then you're going through those funds though tracy knows where every one under the numbers came from but you feel more comfortable calling me you're always welcome to call me another time page 43 and 44 is the start of the section because we follow government audience standards the first thing is to show you schedule of federal federal expenditures of federal awards it's on page 43 back up two pages there that shows the federal money that you brought in and you spent during the year so you gotta think about that as not coming out of the local taxpayer pocket per say it is a little bit because it's coming from the federal level but it's coming out of a lot bigger pocket than your local local taxpayer not alarm taxes so that's a good thing you actually received 993 000 and spent a million dollars last year so that's what's got you this single audit if you're above 750 000 in federal expenditures that's why you're required to have the additional testing that you do as part of the single launch but unless then that by the different u.s departments u.s department of education you can see we collected 579 spent 585 the u.s department of agriculture mainly our meals program and then health and human services down there towards the bottom a little bit from them to make up the million dollars that we spent this last year page 45 and 46 is the first of the reports holland governorating standards the first one is looking at compliance and internal controls at the upper district level this is not an opinion-based report because we do not test your internal controls at the upper level we make inquiries and we document your processes and then this is also as we're doing all the rest of our testing if anything came to light it'd be required to be disclosed there and what we disclose here is what they call material weaknesses and significant deficiencies and that's actually why you don't get a management letter anymore because they say if it wants to be in writing it's required to be found in this audit report so management we went through a few things at exit in which we discussed minor issues nothing that needed to be brought to you in writing so you're going to read through this report that is called an unmodified report meaning we've got no problems at that upper level meaning bank reconciliations cash receiving cash disbursements all the different processes that you have and we documented we felt like we were materially correct the next page 47-48 takes that down what they call the major program level in which we do test for compliance and internal controls in this case we do test we did test your meals program the child nutrition cluster which would be the lunch and practice program and then we tested for special education foster so your two pieces of federal money that we tested which what that means is we pull expenditures we pull payroll reports we look at reporting we've got a whole list of items like the meal program we look for verification make sure you did that right make sure that you've got all the right documentation behind it page 47-48 is an opinion-based report and so that is what they call an unmodified opinion because we didn't have any problems that were noted when we were testing the federal monies then the last page 49 where everybody says i should have done the first place it's a one-page synopsis for the federal government of everything i just told you the first world heavy that says financial statements that was the audit report that was on page one and two now what you can see there talks about an adverse opinion on gaap or it was an unmodified opinion on the regulatory basis the next bullet heading that says internal control over financial reporting that was the auto report that was on pages 43 and 44.

okay did you have a much different experience between the two well better worse no different remember just different right yeah i mean we had the previous auditors for my entire time i've been here so yeah we knew exactly what exactly what they were looking at exactly what they wanted it was just different and they had to do two years so they looked at last year's or two eighteen nineteen and nineteen twenty trying to get a starting point so um how do we find them we um we sought out just the recommendations yeah when we saw the other during three days [Music] how many people did it um him and then he had a team of four he was only here the first day and then the four were here the other two days but he said next year it should only be about a day it was just because all the additional legwork that they had to do yeah that was cheaper he did a good job especially when they use double negatives all the time okay you want to get our picture yes yeah media and john i would say that debrief was ahead thanks got it it's over

and once you glance down through there you can see no mature weaknesses no significant efficiencies and no non-compliance is required we be reported then the next bold heading is federal awards that was the auto report that was on page 47 and 48 and then again you glanced down through there no matter weaknesses no significant deficiencies you were an unmodified opinion there were no findings then we list out the few programs that we tested as major and then you've got down there towards the bottom quality qualify there's low risk on t that is i didn't know i don't know if your priority told you this or not but when they changed their rules back in 2015 they said regulatory basis financial statements no longer count when the federal government gets your audit and so you are considered a high risk team which what that means is that we always are going to end up testing 40 of your federal funds so we have to test at least our what we call our coverage we have at least a little bit 40 of our expenditures so if you're a million dollars we have to look at at least thousand dollars of expenditures to be able to give our opinion if you were a low risk on a team getting lower that's twenty percent but instead of kansas all school districts are not qualified to be glorious communities because we follow the kansas cash basis [Music] then the last two sections financial statement findings and question costs you can see they both say none and then prior auto finance also says no all right let's talk about the letter real fast this letter that was in here is in your packets only uh it's not to go out to the state it's a letter to those charged with governments that's what it's called however the state has been asking for a copy even though it's a letter to those georgian governments uh it was inside the booklet it was in front of the book yes what we i always call this our presentation because in the past if we had any problems during the audit we would have orally came to you and said tracy's not cooperating craig wouldn't make her you guys are going to make me cooperate if you want me to meet me up well you know i didn't order they come to talk to you but i am regarding output in writing to say we didn't have any disagreements with management you weren't doing anything crazy with your accounting records um i'm making life of the letter because it's boilerplate but it is got some good information in there and i really feel like you should read through those couple pages there the third page for that did you see that with another mask the third page there is the adjustments that were booked to your numbers recorded and then the last few pages of that is called the management representation letter which that used to be signed between the auditor management we're now required to give you a copy of it so you can see the representations that have been made i always call it the reminder letter because as manager reads through it they should have talked to us with about everything that's in this letter it is boilerplate because we didn't have any modifications that we needed to be made such as no material lawsuits no context of interest no findings with any of the state agencies with appliances laws and regulations again making light of that letter it's four pages long but it is boilerplate but you are required that you now see those representations questions of me overall i think you have a pretty good odd in front of you then have a bad year fun balances we definitely want to thank neal and his team that came there and then also all of our all of our central office staff that worked well with them it was a it was a very good uh working process look forward to many years to come through making relationships it had to be a change no matter what different than everybody else we do things different other honors so but i think everything actually looked very well thank you neil all right thank you guys thank you so we need to make a motion make promotion approve the 2019-20 automotive second i wondered if one was on it um is there any discussion [Music] um [Music] okay thank you [Music] yes that's okay okay insurance renewal we received bids from two different uh entities trust point here locally and c biz which is the kasb risk management pool insurance group after we received the bids we opened the bids both parties asked for information on each of those uh each of the others proposals and we shared that with everybody and then we spent an hour tracy and i spent a little over an hour with both uh raz bangler and tom mcguire with cbiz from kasb's risk management pool insurance group and we also spent the time with angela angela tremble and kimberly roberon through trustpoint we asked some questions there was one error reduction there was one item really just kind of stoked out stuck out to us in regards to uh work the proposal for work comp and um so we looked at that and we asked a trust point to go back uh just to like say look over their information there was something rob and tom even brought up so the numbers they just don't it looks like good you know it's a pretty high quote um we received a name or an email letter um from somebody from uh emc which the dumb thing is matt felwers there he's a resident vice president and branch manager indicating that emc made a an error in their proposal therefore emc works again trust one works with emc for work comp uh he indicated there was an error in their proposal and their quote with that being said we felt like that we needed to look at rejecting all bids on insurance because again it was an emc error a proposal again a proposal that they they again gave an error on as far as their their quote so having said that we do have the ability to reject all bids it's in our um in our quote in our manner sometimes you mean our proposal for uh for insurance property casualty or caught we can do a short turnaround because we do not want to have a gap in work property and casualty insurance we can do a short turnaround do a month actually or friday at nine in the morning for for proposals and we open up those bids at friday at nine we probably have to call special meeting to approve whichever company we would go through because since there's an error i feel like and and tracy and i spent a lot of time on this and discussing this we feel like since there's an error and again it seems like it's an honest error honest mistake that we need to at least make sure we get both proposals that are without errors because this is a large number we're dealing with this is close to two hundred thousand dollars for the district questions and i shared this with you information with you on friday um actually wednesday thursday thursday when we did the work packet coming out to you guys thursday it's a little late lead to this issue questions or comments that you have so is this a big enough number type thing that they can't submit a error adjustment statement well um they could but if we do that then i think that i think we have to make sure that we hear them yeah what kasp the uh and this was his challenging thing for the ksb attorneys it's the kasp risk bank or the insurance pool uh i tried to ask them yeah again it could be a conflict of interest for them and i asked him listen if this is a conflict of interest for you i will seek out their legal consultation they basically said you have the right to reject those those bids if you reject those bids then you have what you would consider i guess what we consider an opportunity for everybody to come back on on friday at nine in the morning and they present their their their proposals again whether it's kasd's risk management pool insurance company if they have the same thing or trust point had i think you need to be able because again this is 200 000 approximately of a property casualty workforce insurance i think it's the right thing to do i think it's the fair thing to do and it's what we have listed so all these issues you have with the seabiz saying that say there was no air in the other you were we were still looking towards going with trust point because of all these uncertainties with all these types of things there were some exclusions in the seabiz proposal for example one talks about uh nuclear issue if there's a nuclear issue well we're the the reason that they put that in there that's an exclusion because we don't have any nuclear power plants anywhere in the state of kansas except for so that's a pretty big deal for us even though it's never happened it's something that you would want to have you know look at having in your proposal coverage or in case something were to happen so again that was one of the the issues that we did have um at least it was a concern of mine and when you have we have our insurance pool an insurance pool is a little bit different than an actual insurance company like for example the pool gives you the different options as far as what you have you you really can't pick and choose so to speak so for example we were in emc work pump for a number of years trustpoint gave us an opportunity to get into what's called accident fund we got into accident fund accident fund didn't work out for us we got out of that a year later in a pool situation you wouldn't necessarily have the ability to you're basically stuck with what the pool provides and so that was a little bit of a concern too so anyway having said that i do believe it's uh it's best it's in our best interest to to do a a reject and then a short-term turnaround and then we'll probably look to have a quick short meeting next week depending upon who you know whatever whatever proposals we get we'll review them fast we want to get coverage so that there's no gap in our loss and coverage are we confident that giving us such a short turnaround time they can provide a quote that's accurate i mean they had quite a bit of time this time and still give us something that's wrong none of the other issues with the proposals there's no other issues so i would expect those numbers in my mind i guess they would come back the same it's just this one error with emc and the emc like i said the vice president branch manager indicated that it was their fault so i would assume it's going to be a quick turnaround and an easy turnaround because i really don't think those numbers are going to adjust at all but again they they could i guess but they would have a short amount of time so when c biz saw the trust point information they they identify that that number looks wrong on trust points own vote that they gave us they thought it looked high very high that was convenient yes i should just get the message questions any other questions make a motion to reject all bids for the insurance [Music] okay uh do we need to go to executive sessions oh sorry motion passed here sorry about that i'm not sorry sorry okay we may need to go to executive session for personal so one resignation motion to approve the resignation of samuel sampson as teacher at belton high school effective at the end of the 2020 2021 school year second no sorry okay motion past 7-0 now deeper [Music] our previous auditor was around 13.

would you like to take over for that [Music] i think dr mark said he was going to give this presentation all right i have the i don't have any of the stuff right all right as you know the annual financial report is just is basically the what it is the annual financial report it provides all of the financial information for all of the funds for the district for 1920.

we sold those laws with a double a bond rating because we had clean audits and we had financial excellent financial oversight because we had an excellent financial oversight world the district's only obligated to pay back 13 million 920 000 of the 15 million dollars that we sold so basically overall the bond sale was a really big success and here is what was in the bond pamphlet itself it shows how we're going to spin the bond in each one of the areas reconstruction renovation construction acquisitions we're going to spend 9.4 million pupil transportation 2.2 million dollars and technology furniture and equipment we're going to spend 3.4 million and again we estimated the tax rate was going to be about 47 cents on a 100 000 home it was going to be 47.68 a year the tax rate for 2021 is set at 46 cents so that's pretty close to what we told the homeowners it was going to be so we're pretty spot-on to what we told the homeowners our tax rate was going to be this is what the actual cost was renovation construction um acquisitions 9.4 million dollars in actual cost was nine a little over 9.89 pupil transportation we budgeted 2.2 million dollars was pretty spot on almost 2.2 million and then in technology and furniture and equipment in miscellaneous school furnishings we had 3.4 million we spent almost 3 million dollars in that area premium funds we received 28 000 and then in interest earned we had 64 so we actually had a little over 15 million dollars to spend in the bond 15 million ninety-three thousand dollars to spend we spent all the dollars of fifteen million nine three thousand dollars and we currently do not have any monies left we have we have an outstanding appeal right now to purchase the rest of the laptops that we have and that's the area of technology that's how i felt the last week so do you have any questions thank you brenda thank you appreciate that information it kind of sounds like we're going to be out of money next year yes for bonds all right anything else that we need to discuss in this public hearing i'm not going to have a motion to close the public hearing for the checkup segment from partner all in favor of closing this public hearing thank you thank you we'll reconvene in about a minute with a pledge of allegiance

please join me for the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all roll call Cory Burgess here Genie Borland here Brandy DUIs here Charlene Diaz here and Mr Lutz is not with us today I'm losing everything or couldn't even find my agenda oh it's going to be a good night oh boy there we go okay I apologize I'm got n million different things found it okay citizens present please sign in in the back um call to the public uh this is the time that the governing board that the public may speak to the governing board regarding issues within the Juris iction of the governing board and subject to reasonable time space and am manner restrictions as the governing board May establish comments will be limited to 3 minutes per individual unless specifically waved by the governing board at the conclusion of the call of the public individual board members and individual members of the governing board May respond to criticism made by those who have addressed the board may ask staff to review a matter or may ask that a matter be placed on a future agenda however the governing board cannot take action on matters that have not been noticed in the in advance as part of the agenda uh we have a few separate ones I'm going to we have one present I'm going to read the two that were're already given and then we will get to you Miss Patterson our first one is from Hannah ha hi my name is Hannah heg I'm a student at Fox Creek Junior High I just wanted to let you know why I think that having lunch in the cafeteria is a bad idea it's a bad idea because we would have to sit in a space and not move around or have a schedule change and it's also hard for teachers they have limited time to spray everything down and having lunch in the classroom will give them more time for that and also for them to grade papers it is also good for students because the teachers give them 10 minutes to move around inside and have some fresh air and use the bathroom instead of sitting in the classroom it's just easier for all of us to have it in the classroom thank you for your time our next one is from Miss Noel Regan i a teacher at Fox streek Junior High and I've taught for the past 24 years I'm asking the board to allow us to continue to have lunch in our classrooms it is my perception that the board sees a return to lunch as in the gym as a return to normaly I counter that with it's actually more restricting than what we are currently doing those students currently are with their lunch teacher for an hour in the classroom the fact that lunch is occurring in the classroom allows teachers to do team building activities with students to allow break in the routine a day as well as allow teach allowing teachers to take their students for an outside break for a portion of the period teachers by remaining in the room can utilize classroom resources sit at their desk and actually eat and even accomplish some school tasks while students are eating moving this all to a lunchroom will take those elements away from students as they will only be sitting in their rows unable to move with teacher standing by and supervising not only teachers but students will be more restricted by this change even more unable to move and interact there has been much talk of Equitable standards and experiences for teachers this year online instructors will not face the same challenge as those of us in person they will continue to have free time in the morning with no Home Room serving bring lunches to students free time between classes because they do not disinfect a classroom free time on their prep period because they do not have to supervise passing periods in bathrooms free time at lunch to eat and relax and even get work done without supervising students while those of us in person feel almost punished for our choice to come back to campus and interact with the students this is nowhere close to Equitable additionally if this change is mandated it will be our fourth schedule change in two months I understand that these are difficult time difficult and different times s some of the chaos and stress we are under this year is unavoidable much of it much of it is not as it has come from the frequent changes in disorganization teachers are adaptable and flexible and in this job because we care about kids but the frustration level is increasing and teachers want to feel not just someone but you the board the administrators care about the teachers their voice their opinions their concerns Arizona is facing an even worse an even worse teacher shortage crisis this year than it normally does teachers are being pushed beyond their limits with expectations being placed upon them and their time and energies before we lose even more teachers please take into consideration the additional burden and stress being placed on our teachers that may cause them to leave the district and our last one we have uh Shannon Patterson let me know if you can understand me or not but good evening board president Burgess superintendent Stuart um this may or may not be appropriate for a call to the public it's not a criticism it's not a complaint it's actually positive statement so um regarding online learning um I know that out in the public there's been a lot of negativity from parents and just generalized people in the community um about what teachers were doing online my student had a positive experience he's new to the middle school he's a fifth grader this year and his teachers on online did an exemplary job I have a binder literally this thick of things that I printed out that he did while he was online so there was work given it was meaningful it was relevant so I wanted to give a kudos to your staff uh specifically Miss Ernest Mrs Burgess and Mr mclin um he is back on campus now he has Miss Padilla but I just wanted to give that positive to let you know that the teachers were doing their job thank you thank you very right item 1.6 adoption of the agenda uh with the agenda I will make a motion that we adopt the agenda as a submitted with one exception item 6.4 for our next meeting um which we will discuss at that point so just pull that at this do it right after the approval of the agenda so adoption of the agenda minus 6.4 I second all in favor I Corey Burgess I Janie Borland I Brandy DW I Charlene Diaz all right moving to 6.4 just so we can clarify that uh we did miss an item on our agenda for financing uh that we need to have a really quick one item topic tomorrow uh we do have to sign this report so we will need three members present do we have three that can attend and what time works best I can attend um four five I I can make it after 6 because I have parent teacher conferences so and Mr President we need it to be 5:45 or later because we have to post for 20 24 hours and Kim is prepared to post as soon as you decide so we could set for say 6:30 um I would not be able to attend at 60 I'm leaving town on tomorrow night I have a dental appointment with sedation so I don't want to say yes would you do it Thursday well we have to have it submitted this is for the annual financial report it has to be submitted on Thursday so if you did it Thursday morning you could do it um we just have to have it submitted electronically before close of business on Thursday Thursday morning would have to be early so uh how early I person well we have only you could you wouldn't have to be in person for the meeting but you would have to show up uh to sign we need three sign remote MZ if you can make remote Wednesday night and then come by Thursday and sign I could come by Thursday and sign because we could sign Wednesday and then you can come by Thursday morning and sign it would that work that works could we I will be out of town so remote to phone in I can do remote but I won't be able to sign oh yeah Genie can come sign I'll sign yeah you guys are tag team in this this will be good yeah one of you do one so do for 60 okay so there are three of you right can three of us can make it at 6:30 u i was yeah I'll do it and we and if remotely works I'll be there um we just need to come in in the morning morning to sign I was going to I would be able to get online so and I apolog I apologize the whole reason for having this meeting early two days early was because of that item but I didn't think to put it on the agenda so my sincere apologies all right so yes so we're doing in person 6:30 tomorrow yes all right thank you moving forward item 1.7 super superintendent reports Dr seart uh I I gave you the building report and financial information U the items that I would add for you uh well I would also call your attention in the reports to uh the enrollment um we are up um those uh Kim could you put up please the um the enrollment item that has to do with enroll uh the item that has to do with enrollment um okay well the other one one yeah the other one please this one looks impressive but uh the good news is that we're up uh from the beginning from the first day of school we're up by uh50 students uh that's really good news overall we're down about 340 from a year ago uh but we do have students enrolling off almost every day coming back to us or there are lots of new people moving into town and uh so enrollment is picking up so I want I did want to highlight that um beyond that my updates for you uh first of all we had a surprise uh a surprise visit today at uh Coyote Canyon and Sunrise Preschools by a representative from the Arizona Department of child care licensing because we have to have our preschools licensed and uh Sunrise passed with flying colors uh coyote uh classrooms passed with f flying colors but we had made some changes for instance in the in the changing area for students the you know the diaper changing area and uh a playground that had been approved for several years in a row did not meet today nothing has changed about it it's just a different person who came and checked so uh the items that were put on the list for for changes can all be taken care of by the end of the week um but generally very good reports for both sites and then uh the preschool at Diamondback was not on this inspection but there will be a surprise visit there sometime in the near future as well um the annual audit is scheduled for the week of December 7th uh with the audit uh affirmed that we had contracted the district had contracted with for 3 years and uh I'm giving it to you as a report it's it doesn't require board action but it does require the president's signature um Mr Burgess has in front of him the 8 page um agreement that we are expected to sign with uh for the enrollment stabilization grant that is the second set of funding from the cares act this is the piece that the Governor had control has control of the first part which is called essers uh Elementary and secondary education Relief Fund uh we already have and can spend this is the one that is calculated the ESG Grant is calculated on our 40th Day ADM and a rather complicated formula but in our case uh looks like we would have about $2.4 million in this grant the tricky part is we won't know the exact dollar amount until November 19th they've moved that back by 8 days and it must be encumbered by December 4th and spent by December 30th so what we've been doing is keeping track of expenses we've already had and uh some of the things the covid related expenses that we had initially put in the essers grant applic a that Grant is about 1.4 million um and then we will just Journal them over to this grant so that we can um use as much of it as possible for covid related expenses uh and have that done by December 30th any unspent amounts from that money will have to be returned to the state so you can imagine that we are looking for every penny that we've spent or in to spend relative to co the esser's grant uh goes through next September and so we're sure that there will be other expenses that come up in the meantime um for that um and then I wanted to bring you up to date on the substitute situation uh kind of a comedy of heirs only it's not really a comedy but we all know that the substitute situation is very dire in our community and this is true in through the entire State not only is there a shortage of 6,500 teachers in the state there is a shortage of substitutes so um uh this week yesterday when I met with the instructional team um I asked them for some strategies what they thought we could do to increase the number of substitutes that are working with ESI our contracted company and they indicated that one of the issues is that when our subs have put in their paperwork that there seems to be a bottleneck at ESI before they get their onboarding training so I talked with eileene our HR person who is our contact person with ESI talked with her yesterday as well and she said there is a bit they it seems that they only have one person who is taking care of all that paperwork but she said an equal problem on our side is that our applicants are not always getting in all the paperwork that they're supposed to have all the documents they're supposed to have and in fact she has uh she knows of of two or three of our previous Subs who started the paperwork process and did not finish it so we're going to try to follow up on that um another issue was some misunderstanding in terminology at our front desk some folks have come in and asked for the Emergency substitute certificate paperwork and U my gals in the front thought they were asking for substitute application forms and so we're saying no to them and I said okay let's get this straight we will we will give out the emergency certificate application forms to folks who ask for them so we think we've got that little issue straightened out uh as well um the bottom line is we need substitutes our our preference would be if we could get enough if we could have six at least uh we would say we would try to say okay let's you know you pick which school you're interested in working in and they would work that school so that we don't have the cross uh travel between schools if we could get that to happen uh but at this point we'd be very happy to have some applicants one of the things that we know is probably going to be the case because it's been the case in the past is when the snowbirds come a number of those folks are retired Educators and so we're going to reach out to the folks in our uh RV parks as well post things say Hey you know are you interested in working a little bit and see if we can't uh encourage some of those folks to join us as well so we're we're trying a multi-tier approach we'll get it on Facebook we'll get it on our website again and uh really try to encourage people to apply and uh my other uh my last item I'm sorry sure so um what are we doing right now in the classrooms if there is not a sub if there is not a sub depends on the site they've all gotten creative so for instance at the middle school where we have um vacant positions when they set up their schedule they scheduled um uh their core teachers to teach an extra group of students so we even we didn't even need a sub but it means they have no prep time and that's not good but it's better than you know just rotating people through at our other sites um they're all being created so at one site uh the the specials teachers art music library PE have worked out their own little schedule uh so that they know that they're not getting pulled to cover classes for say a whole day at a time they've worked it out so they're covering if somebody's missing and another site they have set it up so that each of their people who might be available to sub for somebody who's absent um they know okay Tuesday is the day that I might sub for somebody and another person knows that their day is Wednesday and somebody else is Thursday so each side has been fairly creative in doing that the best news is that we've not had multiple people gone at any site um uh for more than say a day at a time and I don't think we've had any occasion that's been as serious as Corey explained to me one day at the high school was it nine people out and only two subs we haven't had anything that serious so but we've empowered the principles to be creative for what works at their site so if the teachers are using their prep time are they being compensated at the hourly rate for that prep time no we're not doing that this year and um that's part of what's coming up uh in The Proposal that you will see for a revi a revision of the classroom site fund paying people to work their prep time is double dipping and in fact is uh one of the issues that was before the legislature this past year and probably will come up again we're already paying people to work those hours but the alternative we're offering really is a better situation for teachers anyway so when we get to that section about um the what used to be called prop 301 which is classroom site fund you'll see that it will be a better a better solution for that so there is an opportunity for people to get paid for working okay and can our par professionals get hired on through this SII and become a certified sub and if we do have that shortage we can just pull from the site and have them sub in the classrooms they're already on campus uh is that an option we haven't thought of that but that's a that is definitely an option for us we do have them uh helping us so one of the things that we dis discussed yesterday with the instructional team was the idea that um especially so we didn't necessarily have to mix cohorts of kids that if there was a person missing in this classroom if the door were open between that classroom and the next classroom where there's a certified teacher a pair of professional could be in there helping in that doing that classroom at that time because they're still being supervised with the door open but I hadn't even thought about your plan so that's a good one we'll uh investigate that thank you and look into that maybe we can figure out a way to expedite that kind of help get that process that's a great idea definitely thank you Dr Stuart I also had a question um just to clarify if a person comes into the district office um wanting to be a substitute do we refer them to the substitute agencies absolutely okay absolutely yeah and uh Eileen will because usually especially if they are somebody looking to have to get the uh emergency substitute certificate they get that from Eileen anyway and she would give them that information but otherwise the GS out front also have that information yeah yes ma'am it's also on the front page of our as well uh Kim reminds me that it's on the front page of our website just to uh give some information to the rest of the board members about this document she referring to the eight pages uh it it outlines for us what we need to do in order to get that Grant most of this deals with how we spend the money uh there's certain rules regulations where it can go how it has to be done and it's subsection in very extreme detail about who you can pay and who you can't pay uh one thing that I want to bring up later just so we're all aware um as far as the there is 10 steps as far as our school that we have to comply with with this Grant and and in keeping moving forward uh number one is a comply with the executive order uh number two is comply with Benchmark testing number three comply with uh guarantee certified Ela 180 days of instruction which that's actually on our agenda also uh certifi that it does not limit the availability or Pro or refuse to provide free on-site Support Services uh guarantees agrees complete with the state federal transparency requirements uh guarantees to agree to submit to the governor the data for federal law um and it goes through student count uh local revenues all that on the finance side uh agrees to not replace their instructional program with the Dropout recovery program um agrees to implement policy requiring face covers um agrees to wave to the waiver request submitted uh for on-site person learning requirements and agrees to understand funding sources as outlined in section one and based on the CRF frequently Asked question number 53 guarantee understands the governor's office will allow guaranteed to presume that the first 500 worth of expenses per student associated with a safe real in the schools um so those are the guidelines we have to follow I can pass this down you guys can go through if you want in more detail but there's some of these items we will be discussing in more detail right and I have one other uh one other thing just to report on performance goals activities um goal number three that you all had for me with about communication with the community um uh I am I was uh invited to be uh an actual member of the Chamber of Commerce business and community business and governmental Affairs committee so I'm doing that um I'm I'm also a member of the mo uh Mojave laaz counties counties attainment committee and um right now Mojave and laas County working together on this but are the only counties in the state of Arizona who uh have moved forward with this uh attainment project which is to increase the percent percentage of the population in our counties who attain some kind of training Beyond high school and so the whole idea of this as a task force to increase postsecondary education for uh our citizens primarily with our upcoming citizens students and finally um uh and that attainment committee is uh situation is sponsored by expect more Arizona and I did represent BCD at ribbon cutting of Colorado River Union High Schools TV station on Saturday so um that concludes my report unless you have other questions any other questions uh item two consent agenda we get a motion to adopt the consent agenda as submitted I'm sorry president run 1.8 donations oh sorry man I screwing this all up okay 1.8 donations thank you you're welcome um our donations to our community from our community are amazing thank you very much uh coyot Canyon received eight cases of water uh from Mel and Mary Hony Valu at $24 Sunrise Elementary receive four protected cases four glass screens for iPads from an anonymous donor valued at $100 the district received 12 iPads from Sudden Link uh valued at $514 and one pallet of ball at water from the women's Council Pope committee valued at $369 Desert received a check from Miss Johnson from the Arizona Diamondback foundation in the amount of $1,000 uh we greatly appreciate all donations um they are fantastic our community always steps up for our kids and and we truly do appreciate everything they do item 1.9 any board member updates at this time I have one Long window okay before we get to that one can I just as a board member update like to welcome Miss Diaz to our board thank you her first meeting with us and welcome congratulations and good luck and all that comes with that so welcome to our board than you um Miss Borland I wrote mine out so I wouldn't forget anything so um I was going through the different um reports and everything we get and there's a lot of them and um I just want to say I appreciate the thank you notes from the instructional coaches and was really impressed to see the takeaway and how they plan to implement what they've learned in the workshops especially keeping the students first I'm excited to see how the upcoming breakout sessions help create better teams I saw Miss heggy stated that they focus day two on recognizing the good and it really made me reflect on where I wanted to go with this report in the past we've just mentioned what we have seen visiting at sites or events that we have been able to attend but with many changes this year we as board members have not been able to be as actively involved on sites since we are board of all Educators we can often see things from a different perspective we can put ourselves in the shoes of teachers when we make decisions because we've been there it also provides us with a natural friend circle of Educators that allows us to see and hear what is going on in the classrooms even when we are not there physically through social groups and social media even if we do not respond to what we hear we still hear it I've had quite a few concerns based on this as well as emails calls and messages from parents and I feel that we as a board need to work together to help them out we can't keep teachers here with our pay and benefit packages so what can we do to keep them in our district we have a lot of amazing teachers and principles and we need them to know that we appreciate them and understand that their mental well-being is just as important to us as it is to them with all the new restrictions and covid related extras we have given these teachers have we relieved them from other expectations as a parent trying to work full-time watching over virtual school and keeping my household going I was overwhelmed and had a plate that was overflowing since kids have gone back to school I feel like my plate is feeling more balanced but now theirs are overflowing how can we help what can we do as a district to make that that easier rather than harder I know as a parent and board member I appreciate every one of them the extra hours time and lack of breaks they are getting but we are starting to lose teachers and I have unfortunately heard several others state that they do not plan to come back next year we've taken away a lunch break because students are eating in the classroom we've placed specials inside the classroom so teachers have lost their prep time in their own space and at times even specials all together as teachers are being pulled to other classrooms to cover for lack of Subs we've taken away playground time and free play and required planned activities that our teacher LED we've asked teachers to take on more precautions more cleaning more duties teachers are coming in earlier and leaving later they are planning and Grading at night and taking away time from self-care their families pets and even friends just to keep up teachers are emotionally and mentally exhausted and will not call off for fear of adding more work to their co-workers because there's a shortage of Subs parents are unable to send in treats to show they care outside food is not allowed in as well as potlucks in the staff lounge or welcome back breakfasts teachers need to feel like they are part of a team not an isolated overwhelmed worker be that will be burnt out before the next holiday break Administration has hired these highly qualified Educators who have spent many years perfecting their jobs I feel that we need to trust that these teachers are doing their jobs to the best of their ability with the tools provided and show them as a district that we trust and value what they are doing there is no 100% right answer during these Uncharted times when we are making decisions but know that I as a board member am looking at what are the best options for our teachers students and staff at all times and value what you have to say even when I'm unable to respond I'd like to give a shout out to Miss Martin and Miss mun for thinking outside the box to come up with a way to convert grades over we also offering opportunities to improve these grades from previous quarter shout out to Dr Bond and Mr Eastman for jumping in to pack lunches give restroom breaks and cover classes when needed and kudos for Behavior at Fox Creek that has been impressive as well as quite compliant with maske wearing congratulations to the transportation team as I've heard nothing but positives for the busing so far this year they've done a great job ensuring meals were delivered through summer and jumped into the changes as they were handed out at Desert Valley Karen Johnson Holly Hamilton and Jackie borgan have come together to help figure out the best way to expedite student pickup and drop off after a rough first day back and created a team to support the needs lots of positives came for the new assistant principal Kenny Churchill as he's a great asset to the district and to Sonia Roy for Technology support a way to go to Chartwells for creating and implementing thousands of meals in a to- gold fashion every day as well as delivery over the summer it truly makes me happy to see that kids who may not have had a meal over the summer were still given that option a few hundred meals may not seem like much when you compare it to how many kids usually get served but that's a lot of bellies that did not go to bed hungry that night I'm sure there are many other Kudos deserves and commend you all out there as you keep going every day I feel that the admin and all the staff at our district has worked very hard to implement everything this year to the best of their abilities with many going above and beyond I appreciate the professionalism that has been shown and know that we have come a long way in the past two years as a district since I've been on the board but there are still many great things ahead for our district thanks to the great staff we have so hang in there we're all here for the same reasons thank you very well said um didto to all of that thank you very much any other uh board member reports um yeah I'd just like to give a shout out also to Lance Ross for representing our district through all um sorts of media and um just always doing a great job out there and um I just notice that Grace HEC and Ava Smith have gotten together through make Bullhead better and band together stick together group to encourage teachers and um just give a lot of encouragement out there to show how well our educators are doing in this area so I just really appreciate that also and just all the teachers um all of our administrators all of our staff and the technology staff also because this is really different times and I just really want to just say thank you and we appreciate all the different ways that everybody's working so hard to come together so yes thank you I agree with all of it we have an amazing staff who's doing a fantastic job and and very unchartered Waters um any other reports moving on to consent agenda we get in a motion to adopt the consent agenda I move we adopt the consent agenda I will second that Corey Burgess all in favor I Corey Burgess I Jeanie Borland I Brandy deis I Charlene Diaz so moved item 3.0 old business item 3 .1 policy ACA sexual harassment Dr Stewart Mr President members of the board um this is uh the second reading of this policy uh the Amendments that were uh recommended by asba as a result of the changes in the federal law um and uh you can see in the document presented to you the things that have been um taken out and the wording that's been put in significant changes in this policy and then an addition um as you'll see in a minute of another policy that covers some of the other um pieces of this as a side note I will tell you that asba ASA all the alphabet groups have offered um uh webinars for superintendent uh regarding uh these changes since superintendant are historically the individuals in most school districts who are the hearing officers for any of sexual harassment or Title 9 uh complaints and I have participated any questions on that policy okay then I move we approve policy ACA sexual harassment as presented second that Genie Borland all in favor I Corey Burgess I Janie Borland I Brandy de I Charlene Diaz so moved item 3.2 policy AAA Title Nine sexual harassment you'll notice that this is a regulation it only requires one reading and uh we didn't present it to you until uh you had the second chance uh the second reading of the other one so this is the document uh that is recommended to be used uh in compliance with this policy so for the regulation do we move on it you can move on it yes any questions okay I motion we approve regulation ACAA Title 9 sexual harassment as presented second that Genie Borland all in favor I Corey Burgess I Genie Borland I Randy d i Charlene Diaz so moved item 3.3 policy gcd professional support staff vacation in holidays Dr Stewart this is the second reading of uh this policy and um uh this was one where we just changed uh the wording for the for to add to the 12 month or uh whatever the number of days or hours as uh appropriate to match contracts for our folks who have contracts and to match work agreements for those who have work agreements so it's just simply adding uh adding the information translating the number of days into work hours any questions I move that we approve policy gcd professional support staff vacation and holidays as presented second Brandy DUIs all in favor I Corey Burgess I Janie Borland I Randy deis I Charlene Diaz so moved item 3.4 consideration of location for meals Dr Stewart this was the item that you all wanted uh presented on the agenda for tonight to consider um instead to consider discontinuation of meals in classrooms and put them back in the cafeteria uh the recommendations uh from our sites are very much to keep breakfast in classrooms uh and most of our sites could accommodate lunches in uh doing lunches at this point uh if you so desire um I made the recommendation to you in my memo that I sent to you that we stay the course and keep keep doing what we're doing through the semester uh because from my perspective as superintendent I would rather ER on the side of caution uh for the remainder of the semester however I wanted you to be aware that uh we are ready and prepared to do lunches in the cafeteria we would prefer not to do breakfasts in the cafeteria for a number of reasons that would violate primarily our cohorts um so it's open for your discussion and your direction well personally uh for me on this situation my big thing is and after seeing the information that we're giving and with the numbers that have been coming back we are continually uh staying below the thresholds um I I I would actually like to see us go back to our meals as normal I'd like to see us go back to uh classroom as normal um all of it uh I know that under the mandates you guys we went over uh we are required to maintain the masks uh but that's pretty much it at this point because we've met all of the benchmarks um we're we're where we need to be and we have been for several weeks I know on that last report we got um it said under you know a continual drop for two weeks or under 100 uh that's very important or U because that put us under that threshold and the check marks there we've met that Mark um so we've met the we've met everything we need to meet and we look at what's going on in our community we have other districts that are back to normal their their schools are doing like they're supposed to they're and we're not seeing a big jump I know the big fear several meetings ago was after Labor Day we were going to see a spike we didn't it wasn't there um you know the nice thing with with the masks and staying there those that are that are still feeling a little uncomfortable or unsure they have that protection uh and the pp is available uh we have that Grant to pay for if we need more uh to buy more we can do that supplies I know I've heard some issues of lack of supplies we got that Grant that's a that's someplace maybe we need to buy a whole lot more I don't know and but we have the money if we need to spend it that's a great place to spend it on let's get that stuff out there um personally I'd like to see us move forward with you know school like it should be um our kids need to be at recess our our our lunch meals can go we don't even have to change the schedule we can stay on a two separate lunches um we can get everything back the way it it was um we can lift all of those restrictions that we currently have uh that's that's where I'm at Mr chairman um my concern would be is it's not as quite as easy as your you just two lunches um breakfast we've always had as far as I can remember breakfast in the classroom um it seems to go fairly well when once they get the numbers figured out exactly what they need to to stack the coolers with they're they're usually pretty good lunch is a little more tricky um some of the schools have to feed two grade levels at a time um in order to get everybody through within that certain amount of time so there is a concern about spreading those children out enough to make sure that they have that distance and not have that contact um so that might be a concern uh if it's a smaller school they might be able to do it but um so I do have some concerns about the lunch piece I I'm I'm in favor of not separating them bring them into lunch let them eat lunch let them go about their way I know at the high school we are on a two lunch program right now but we're not separating them mhm our other schools aren't separating them we're we're doing our thing you know it's it's really hard with 1,200 students on campus to yeah there's just no place to put them especially with the way that we've done it um but we're not seeing a rise in these numbers and and we are taking away a very important part of Education we are removing the socialization aspect from our kids and we need to get it back as soon as possible and I think now is the time and and Mr chairman it I I don't disagree with you I think that yes we they need to get that socialization they need to get back to normal whatever normal is um I'm more of the okay let's finish out the semester let's make it you know stay the course so to speak for the semester and then starting January if everything is great let's go back to lunches in the cafeteria you know I I I don't want to force the issue if if something happens and then we have to turn around and take it back again if that makes any sense um you know I'd rather kind of waited and you're right it's the the numbers have been low I think we had two in Bullhead City yesterday or something so the numbers have been very low but I would for the sake of the teachers for the sake of the kids is kind of stay the course and just wait until January that's just my thought other members I'm going to go with for the sake of the teachers and the sake of the kids we kind of need to go back into the lunchroom because they I I I don't I don't know about the junior high level I don't know if Dr Bond over there can Enlighten us maybe because we did have a call to the public from Dr Regan who feels it's beneficial but the elementary level I don't feel they think it's beneficial with those teachers I mean they have younger kids they don't just sit nicely at their desk and eat their lunch they it's it's not as nice at that level I don't think I don't know if it's something I mean I don't I don't know how they all feel with Miss Regan her big problem was I'm sorry to interrupt but her problem was that by having to do all this other stuff it makes it easier for her to to address her kids where if we're getting rid of all this other stuff then we've solved that problem too no I think you mis misunderstood that she's in favor of keeping meals in the classroom room because they have more time and I'm sorry to disagree with you but that's what she says and I will report to you that uh Dr Bond and the junior high is for sure uh recommending that we leave breakfasts in the classroom for the reasons that I shared with you in my memo that I sent regarding this agenda so that we can maintain our cohorts in the morning and then whatever we plan if we do lunches in the cafeteria would still maintain Co cohorts but the the bre breast are uh the breakfast time is uh very consistently all five of our sites all six of our sites would like to leave breakfast in the classrooms is that Administration would like to leave breakfast in the classrooms or teachers it was the instructional team so the instructional team has principles and the coaches and um um I trust my folks to have talked with their teachers uh and if they didn't talk with them before we had our instructional team meeting yesterday where where we discussed this they did send me their emails after they returned to their site so I'm hopeful that they would have talked with their teachers about that um and just two points to clarify please and I'm I know I'm lobbying a little bit here but one is to keep in mind that parents who chose in-person school did so knowing all of the uh things that we had guaranteed for them that we would do to keep their children safe including where the meals are and that's only one of the things that I'm sure they were considering um secondly if they had if if there were lots of complaints about that we have not heard them at either of the S at any of the sites or here at District no complaints that we've heard at all about meals in classrooms um and the other thing is that we are in phase two and the county still is listed as yellow so I don't disagree with Corey's interpretation of the data relative to Bullhead City however the State Department of Health considers us still in yellow in moderate so I would encourage you not to change too many elements of our Phase 2 plan uh if you can avoid it thank you I'm not willing to fight the breakfast fight I mean I really am not kid more kids get fed I hate breakfast in the classroom the teachers hate breakfast in the classroom but the kids are full so I mean I'm not going to fight that one I'll wait till a different day but I think we need to to go back to lunch in the cafeteria I mean I like I said if the junior high level wants to look at it differently they have older kids they may enjoy lunch in the classroom they may like that brown bag I'm having some major anxiety over 2,000 plastic bags a week at Fox Creek being used to deliver individual lunches are they using plastic my thought my I understood they were using paper plastic bags like a Walmart bag plastic bags okay 2000 a week the pictures I saw were paper so I'm s yeah 2,000 plastic bags a week and that's just one site so that gives me a lot of anxiety Mr President um I've also heard from teachers that they dislike the lunch in the classroom but obviously I don't know all teachers and I don't see all their perspectives it was nice to hear Miss Regan's perspective brought up some good points so I don't know if there's any way Dr Stewart if we could get a survey out there pertaining to like the lower grades and the upper grades as far as what the teachers feel um regarding lunch in the classrooms I mean I hate for us to make a decision put lunch in the cafeteria and the teachers are all like what the heck did you do that for like I don't want to irritate them based off of what we feel you know I mean if the teachers truly feel that way I don't care if they eat in their classroom but the perspective I'm getting from teachers is they don't like it yeah I hear that they're stuck in their classroom for very long hours a day and sometimes they have to sub for the other teachers and it's very very long hours and like jeie said in her report we don't want to you know overburden them to the point that they're just mentally and physically exhausted so I I would like to get a feeler out there to see the dis different perspectives what the all-around general feeling is on lunch in the classrooms on the teacher perspective and and the biggest thing in this is when when Miss Regan's because we keep referring back to that um she talks about unable to move sitting in rows um if we go back to if we remove these restrictions then they they're not unable to move and uh they the sanitation of classrooms the the sanitation of everything I mean we're when when do we co is not going away um we're not going to see an end of Co um so at what point do we change our new normal to to be something where we're not restricting our kids so much and and that's my thing is is when do we get to a point where where we' put in place processes and things to to to do and and all of the fears that we've had this the skyrocketing we're going to have after Labor Day um we can't have kids intermingle because the numbers are going to go up we're not seeing that at at our other districts well and honestly I mean I was at the soccer field 500 of them guessing our Bullhead kids are down at the soccer field touching the ball cheering each other on high-fiving they're at the baseball fields they're at the swimming pool I they're at the sporting events so essentially I'm sorry to interrupt but Mr President so essentially what you're saying is to resend that we are in phase two because if you say meals are going to go back to whatever normal used to be than any of the other mitigating situations that we have put in place to protect our children in phase two become moot because I don't believe we're in phase two anymore because our numbers where they are where they're supposed to be okay and the benchmarks that were set we've met the benchmarks and we've met we've met those benchmarks every week for the last four weeks that's your interpretation of those benchmarks that's not the discussion superintendent have that's why that or is so important it doesn't say and it says a continual drop every two for two weeks straight or fewer than 100 per 100,000 and in Bullhead some of those numbers have gone back up now we didn't get this week's report because Mojave County offices were closed yesterday for Columbus Day of all things and so we I don't didn't even get it today uh and I don't mean to be argumentative with you Mr President um two minutes ago um I don't know if that's significant or not but 18 18 new cases in the county five in Bullhead um significant not particularly um I get that what I'm saying is you all approved the revised plan that we're in phase two and if this is uh if we're talking now about you all saying we need to move to phase three that's not just discussing what we're doing about meals so I'm just trying to be clear about what you're doing so you know if if in fact you say as Corey says meals in the cafeteria as in the past then that undoes all of the other mitigating factors that we have had there have been reports to us every single day from one site or another of a suspected case we have been very fortunate that no employees or students that we know of have been uh infected with covid but we are dealing with reports daily and handling uh using our mitigation process so what we don't want to do is free up too quickly the whole idea was to phase back in we don't want to free up too quickly and then have to close back down I don't think any parent or any of you want to do it that way so I just want to be clear clear about whatever it is you decide are we moving totally to phase three or are we just changing what we're doing with meals based on our agenda we're only dealing with meals well like she said if we change meals back to the new normal we just pushed us into phase three well effective yeah so but if you say on the other hand uh a a middle ground if you were to say continue breakfast I'm just using this as an example continue breakfasts in classrooms do lunches in the cafeterias with the strategies in place and see what happens see if there are any changes in our numbers say between now and Thanksgiving and then revisit it or revisit it at the November meeting uh what I'm saying is you know think about that there is a middle ground here are wanting a survey maybe in that survey we need to there we go ask and I don't see why it has to be the same at every site I mean if it's working at Fox Creek for them to remain in their classrooms I'm I mean I want to do what's best for each site what's good for one site might not be good for you know it's good for 12-year-old is it necessarily the best thing for the 5-year-old and to your point that's you know one of the things the middle school has said you know that they would prefer to go to lunches in the cafeteria uh Fox Creek is prepared to do that they have they have a schedule ready to go for that that uh the other sites have schedules ready to go for that knowing that this was on tonight's agenda U but also building in you know making sure that we have some distancing and doing whatever we can do so they're prepared to do that and we can do the survey we can do you know we can do any of those I mean me personally I haven't heard a single teacher other than the call to the public with Dr Regan request they stay in their classrooms for lunch Mr President the only other thing I want to throw in there is that we are coming into flu season which means you know that could create another whole another issue um again stay in the course until January at least gets us through that that time period and hopefully when we come back in January things have um gone away at least a little bit more I mean so it's not an easy answer so can I see a visual of this like if we go back to lunch in the cafeteria I mean are the kids going to go through the cafeteria line get their trays check out go to the table yeah the thing is that we would still try to keep them in cohorts as our neighboring schools are doing you know the ones that have been doing meals they're still keeping their classes together uh they're still SE seating on only on one side of the table so that kids are not facing each other now I I know at at Diamond Back Our tables used to be I mean they probably still are obviously but two pieces so they don't even have to be pushed together I don't know if the other schools have that or some do and some don't so I mean you know those things can be arranged by sight um um but we can you know we can accommodate as as many cohorts at a time in the in the cafeteria um but follow some of the mitigation mitigating factors as well yeah the kids would still go the through the line and pick up their food I'm just having dress over these bags honestly it's really bu me so did you guys want a survey for the teachers I would like a survey okay that'll actually give some more more time for some more numbers um but I would definitely like to discuss getting us back into right into phase three I mean we we make a motion that if more than 50% want lunch in the cafeteras we can go back to that effective Monday or no we're going to need a week uh it's Tuesday now we wouldn't the soonest we could really do that would be a week from Monday that gives everybody a chance to get their they have they have plans on paper but it would give them a chance to get that uh you know get all the pieces in place to do that and give Chartwells an opportunity for their planning for that um but we could do it certainly a week from Monday by site or just that's 50% of this the teachers because you're were saying by site did you want it by site or did you want it so at Fox Street yes Dr Bond a weird sit because talking you're also two not our kids will not be actually walk through together so they will be sitting at a lunchroom table by their cohort it will be that cohort and then they'll be released by they'll sit come in and sit and then they're going to have to be released by teacher and then so Mr kp's kids will go and all get their lunch and then come back to the table then we can release the next set of kids and that's what Dr R was talking about with it's more restricted does the teacher stay with their cohort while they're in the cafeteria getting their lunch they're still not getting a lunch break and right now according to Mrs Dr Reagan you know she's getting a break even though she's in a classroom with kids and at any of our sites somebody's going to have to be on lunch duty so even if we went back to the normal the old normal of kids go in and they you know go through the line and they go sit they've always gone at least in elementary school and in the J and in the Wellhead Junior High when it was a junior high they still had assigned tables they still went to an assigned place they didn't get to just go any place and eat with their friends and somebody has to be on duty um that's always built into the schedules um and I think Dr Reagan's point was that at least in her room she's got one little group of students they can be doing some things she gets some time and maybe she's the only one with that opinion so your your idea of a survey would give us certainly give us some more information at the elementary sites uh and Mr Roy is here and he can correct me if I'm wrong at the elementary sites um uh teachers come in and relieve the teacher from from their classroom so that they get a lunch break yes yeah so uh our teachers at the elementary school are getting a break for lunch uh so that they're not stuck in their room during lunchtime um so you know there are a lot of little pieces and it varies a little bit from site to site but they're all getting a break except preschool I want to be clear about that because they're expected to teach preschoolers um uh social skills Meal Time social skills and that's not new that's been in that's been a preschool requirement for years Mr Roy they are getting a break right now while they're in their classrooms so the the teachers are in the room with the kids eating lunch and then I have uh specialist teachers and pairs go in the classrooms and cover teachers for a 30 minute lunch period at the junior high or not uh my teachers even the ones when they go on prep they are going around to relieve other teachers to see if they need bathroom breaks or whatever the case may be uh we are down to teachers so a lot of them are covering classes uh they like the lunch with the kids and I want to say about the 50% survey even if it's just all Fox Creek teachers that want lunch in the classroom that's not going to be % so even if that's a desire for my I I don't know I don't know is a right answer my my whole thing if we're going to be changing the lunch thing we're we're like she said in here're we're actually restricting more unless we get rid of all of these other restrictions and that's what I want to do is get rid of all these other restrictions so when you when you have your your lunch break and that's I mean when I was at the junior high if it was my my week to do lunch duty I was in there for that week doing lunch duty the kids came in for the first 15 minutes had their lunch the next 15 minutes they're out of the lunchroom so it there was time for the socialization there was time for getting to do that you know and the teachers went out to the to the field with them while they they went out there for their for their that that next 15 minutes so that's how it was always done so it they do get that socialization um we would be eliminating the idea of the cohort going to the bathroom you know and a teacher having to escort them down and watch what's going on I want to get rid of all of that that's that's where I'm at I want to get get that going and get you know the the the idea of now if a teacher wants to still sanitize their room we'll provide them with the stuff to do that um but if they're they're spending so much time covering and and moving around because of all the Restriction we put in place by just changing the lunch we're we're actually limiting them even more so I I would rather personally this is my thought is get rid of all of the other and go back to life you know I with all your respect Mr vir I think we are throwing so many things at these teachers at one time and I am really having a hard time I see my teachers doing amazing things within the parameters of what we've given them I don't want to go back to my campus and change it again what the system that we have right now is working the teachers have gotten used to it what they're upset about right now is the idea that now we might be changing lunch I don't want to change they're liking the way lunch is set up now they're having actually they like being in the classroom which I won't say they like of course they have rather have some time to themselves but they have adapted to it and teachers are marvelous creatures with that I think we need I agree with Miss Diaz in the fact that I think we need to continue this until December I think we have to stop changing things in mid stride I think we have to give things a chance and for teachers to be able to breathe because every month we're giving them something different and I likened it in our meeting so I feel like my teachers are heavyweight Fighters right now and they are just waiting for the next punch and they are rolling with it but do we have to keep hitting them and I think we need to stay the course with where we are so everybody's stress level can just decrease because they know what to expect when they come in on Monday morning and I can stop changing things at the middle school how do your teachers feel about the lunch in the classrooms are they getting a full lunch break are they getting relieved um we're um no they're not getting a lunch break uh we have people that are on prep during that time that give them a five or 10 minute break some of them are getting electives a break during their electives their planning time but because we have four four of our elective teachers are off campus we have to cover them when they're teaching off campus to our students students that are on campus so um they don't have a full prep or a full lunch so it's a mix I think most of them would be happy to have the kids in the lunchroom right now we uh with our after school program we have three days now of 70 to 80 students and they start out in the cafeteria socially distanc having their snack um and we can fit that so Dr Stewart said we did put together a schedule which is kind of what we've always had is we've had two preps or two lunches but half would go outside and half would come in would be at recess so we would just have boom boom boom without the recess where they would all go go in and that would give them we'd still have to have teachers on duty but we've always had teachers on duty that they could rotate and then the others could have at least a 20 minute lunch which they don't have now unless they're eating with the kids do we have the possibility of using some of this grant money to hire additional pair of professionals to cover some of those shifts yes we do if we can find people to do it you know we did find uh finally found uh enough uh individuals to be our health assistants a position positions that you already approved that will be paid for with the grants um and we did finally find the extra day custodian for each of our sites right now the funding for that would be from this ESG Grant which of course runs out in December but depending on how much we can roll you know move over to that Grant uh we would we would certainly have some funding to do that um to help with that um and and and I would like to piggyback a little bit on what Dr bondon said simply because I didn't think to say it to you all one of the senses and this is with all due respect because I do respect all of you but every month when we have a meeting a board meeting and something changes that makes it difficult from their perspective but I think we might hear that in a survey so your survey could give you a lot of really useful information relative depending on you know if we word the questions right and get get the information that you all want but yes we can certainly hire some some people if they're out there available they'd have to have fingerprint clearance and um which is not all that difficult to do so yeah we could do that to help cover lunches whether it's in the classroom or not I mean I I think after listening to that I mean your teachers have not had a lunch break and listening to what did I hear that that the virtual teachers I mean I mean they seem to be getting quite a few little breaks I mean I feel really bad for these in-person teachers right now the situation is ugly the situation is not what any of us want and I'm like Corey I would love to see things as normal as possible as soon as possible um um but I don't know that soon is right now that's where we agree to disagree we say we can't keep changing but they're begging for lunch to go back to normal they're begging to have recess time they're who is begging teachers to whom just they're overwhelmed they are overwhelmed they're all overwhelmed and don't get me wrongp I mean I'm reading it all over the place and there are local teachers then your survey will give you that information yes we'll be happy to do a survey I mean I well that'll come out the survey and let you and have you decide not wait a month to decide based on the results of the survey if we do a survey you need you need to make a decision quickly following that yes I mean I say give them 24 hours to answer a survey one question you know I mean it's one question well I'd like to see if they'd want to keep it the same through this semester and then change beginning of the next semester like if they want to keep it as it is now or change it or not change it the next semester what if I drop a draft a survey uh tomorrow morning send it to you all to see you know to make sure it's got covered what you want covered fix it get it out uh uh is this a is this a working F Friday it's a flex Friday so it's not for everybody so yeah everybody's doing this um put a deadline on it for whatever you want as a deadline and and then you all can decide from there did you want to say a deadline or just wait and see what what's what's the thoughts for sometime next week or so CL when do you want to close the surve the question obviously the next day or two I put out a survey today regarding the health club thing and the last time I looked there were already 99 responses uh let me see what there is right now and it gives you it gives you an idea how quickly they will respond I'm sure quite a few are probably watching the meeting surveys is coming out and this doesn't want to boot up right now but uh uh there we go yeah I contemplated taking the gym [Laughter] survey oh well it says the site can't be reached so I don't know what's going on but there were 99 responses in I mean there were 36 there were 36 responses there were 36 responses within 5 minutes so um and that was for the entire uh Bullhead City Elementary School District staff you know bus drivers everybody um so I suspect you would get teacher responses within an hour so if you gave them a day that's probably plenty of time and what do you want to be the outcome of that survey I mean I would say that if we have 50% 51% or more wanting lunch back in the lunchroom then we move lunch back into thech by sight or overall I say by sight some I would say put Fox Creek in their own category because they're just their own little category over there survey those questions and not make it yes no because when you ask a teacher do they want to go back to lunch in the cafeteria of course going to say yes yeah so make sure you qualify it and that do you want to go back to lunch in the cafeteria supervising or do you want like they can't is not a yes no question I mean can it be as it was PRI did your teachers supervise them prior they did but they had lunch duty so it wasn't every teacher that was in there um they have a rotation of Duties so it was usually a good four to five that were inside of the cafeteria we had some that were outside for like recess and stuff like that but it would be they would have to stay with their uh and with their classes and with the parameters we have right now because they have to make sure that those kids stay together they're not running around they're not so at the high school there's no cohorts correct they're comingling they're having lunch they're doing what they need to be doing and we actually don't even have lunch duty right now it's kind of nice administ is doing our lunch duty hey ad admit and at milk at milk there's no restrictions I don't know about the other chart I only know milk because I have a child there um there's no restrictions other than to wear your masks and I know the teachers are sanitizing I know they're washing their hands I'm not I mean we need those Protocols of washing your hands and wearing your mask but one of the things we can do with the survey too is uh one of the items can be which school do you teach at so that you can disaggregate the information you know the responses by site it seems like that the middle school does need some assistance because that's long hours if you're teaching before school or after school that's a very very long day with no breaks yes and we've been trying to do that that's part of the issue with substitutes um the middle school has more open positions than any other site and uh so that's part of what's created the situation and the other part that creates the situation is the percentage of teachers from each site who were you know who needed to be in Virtual needed to be teaching virtually um and and um you know that we we can't force to be teaching in person when they have health issues so um a month or so ago I said to you a whole lot of this is 10,000 moving parts that nobody sees but those of us who are trying to put it all together and um and and this whole issue is allowing you to see some of those moving Parts um that have to do with all of this scheduling so uh whatever your pleasure is maybe even a sub assigned to Bullhead junior high or middle school sorry to cover that until we find some hired help some professional but we have no subs that's the is that's the issue and that's the reason that that she's had to pick them quick um but your idea your idea of certifying you know getting sub certificates for some of our pairs might help for some things it's not going to help for others but it might help for some don't think it's going to help the situation at the middle school given the circumstances of numbers that we have there um but we can they've been busy trying to look at other um other options and uh they in fact just hired a teacher to fill one of the vacancies that they had so um they're they're all still struggling to find those folks too and like we had discussed maybe opening up a new pair professional position and with the highest need for the middle school first right and um and the thing is that you know the money's not well I'm not going to say it's not an issue because at this point we have lots of lists of things but the thing is that those folks would not necessarily have to be hired for uh a great length of time you know we might might be able to hire somebody for four hours to cover those lunch duties and those re you know those uh not that it's a big issue but neither do we want to hire somebody for 6 hours and only have a 4-Hour job for them what about our bus drivers can they fill in as uh L Duty they are swamped with their driving right now and especially with the U meal deliveries on two days a week so we wouldn't have them consistently and you'll and you'll see some of that information when we get to that item I did see a little bit of it I just didn't know if all of them were doing that or so as of right now we've got a direction for the survey uh we got direction for a uh pair of professional okay um maybe even two or three if we have the funds um so let's see how many we actually can can can afford because I know that any sort of relieve at the sites would be amazing absolutely um I mean five or six you know whatever we can do um get as many in there as possible the number number four jumped in my mind when you first said it so you know if we had three or four per site uh especially the sites that you know really are struggling I mean middle school has been struggling since the beginning and and Mrs P's teachers just like the teacher everywhere in the district have been amazing at stepping up um anything I'm missing on the direction I will send you a draft of the survey in the morning I'll uh probably midm morning in an email so that you have that to and then get back to me send me your responses or any additions or Corrections or changes you would like to have we want it to be to get exactly the information you want and then based off those surveys if we have 51% or more they can go back to the cafeteria if that's what if that's what your direction is so so that would actually need a motion right with yes and it would and and some specificity please are we talking about Cory's version of going back to the cafeterias with everything like it used to be preo or are we talking about going back to the cafeterias with the mitigation U mitigation uh things in place can you visually describe your vision and your vision okay my vision is remove going to phase three and removing the restrictions that we have in place that's my vision is is eliminating all of that um and I I think that and I think the difference there it might be sort of because I suspect Corey that this was the case when you were teaching at the Junior High um students were still assigned to tables by you know the that was part of the whole process you know by grade level or by they were assigned to tables they might not have been assigned in cohorts but they were to sit in the same places every day and this is just Just A variation on that um so you know my definition is one side of the table and uh and that we have no more cohorts in the you know we have them arranged by cohorts uh as they go in so that we can maintain that piece and then of course time in between the lunch lunches so that the cafeteria can be suitably cleaned which doesn't take hours you know I think they've already built that into the sample schedules that they have so that's kind of my definition is that we retain the mitigation factors when they go back to the cafeterias so you want us keep them six feet apart don't face each other you want to we can't we can't do six feet apart it's impossible 30 kids in classrooms but not facing yeah we're not we can't do but they would be they would be facing One Way only and um so that we don't have kids facing each other um of course and that's part of that is because the masks come off to eat you know and so they don't have they don't have that barrier um and and uh no they wouldn't be they wouldn't be six feet apart we can't do that I think that the plan that Mrs Petri had or that Mrs Bond had Dr Bond had had the had a number of kids at a table so like on one side what eight students eight students on one side of a table you know the big cafeteria tables when usually they seat 12 and after they're done eating and they're dismissed where do they go I think it depends on the grade level you know I think it depends on the school whether they're whether they're going outside or not going outside um the outside would there need to be some restrictions on that unless we are going back to then mixing the cohorts and letting them play on the playground so I'm all four pH three personally I mean I'm I'm just looking at all the recreational stuff going on at the river at the parks I mean the splash pad was jam packed the fields are packed the kids are all out there they're in the restaurants I mean we need to we need to wash our hands we need to wipe our surfaces I mean I don't know could we also add a phase two continuous on the survey or a phase three and when they'd like to see it if we're waiting for a survey might as well ask them what they think okay I mean I really don't want to make decisions that are going to tick anybody off well we're going to tick people off we will but I mean that's going to happen like to keep the majority happy I mean if we can I I don't want to do something that we think is right and the teachers are like what the heck are you guys thinking of there because they're the ones that actually are in the classroom with exactly yes yeah I mean if this is what they're asking for and this is what they want and that's what they're replying to on the survey I don't see why we can't can't do it if they're freaking out saying oh my gosh no recess no lunch no none of this we're still scared well we're also it's a week to carry so you got a couple days to even get this out and then a week to make any changes we're almost to November why don't we just move our November meeting up and handle it then instead of saying if you come with this this is what we want because I really don't want to just say okay let's do we don't know what that response is going to be right so we could just move our November meeting up earlier in the month and we're talking maybe a week are you guys okay with that you know because if if if if they're saying it's going to take a week to get it out and then a week to enact it um we're still it's not going to take a week to get the survey out me this is Tuesday and you do it and then well we could have it out by Thursday I mean we could have it out Day After Tomorrow the survey could be out day after tomorrow okay we could go but I mean I and I think maybe you've got a good plan though of moving you know of looking at your uh whatever because what I mean if you decide to go back to some kind of normal lunches it chart Wells and everybody needs a little bit of time to prepare for that so you know week is not unreasonable to do that but I don't want to wait till November to make another decision and then it's going to take another week to implement and I mean I'd rather just have another meeting I mean I don't want to have another your uh your normal meeting would be the 19th of November which is literally four weeks from now so um you know moving up a week or not a week and that is actually the week before Thanksgiving so um oh NOP it's two weeks before Thanksgiving sorry so you'd rather just say if it's 51% per site that site gets to do whatever they decide to do or put out the survey and request the phase two phase three request the lunches and we meet back next week on the 20th and discuss this and Thanksgiving I'm fine with that too are you guys okay with that yeah because I know you love being in my president I'm just kid I mean there's nothing you'd rather do on here I would truly like to make a decision based on their wants not I'm okay with that what we think is right yeah I'm in I'm in agreement with that so what we want to do is get the survey out this week yes meet next what day well we can we can let's kind of get an idea when we get to that point in the meeting have baseball Wednesdays but I mean you want to do on a Thursday on a Tuesday I think I like Thursdays Thursday okay so when we set the meeting that's what we'll plan so we'll just have an extra meeting I guess so no it's all right it's all right I just want to hear I mean I'd rather I'd rather do what they want I agree I mean we keep shoving everything down on their throats they should at least have some say and I think this is a good opportunity to uh to do that because number one it honors their opinions but the other thing is right now is that you know we have to be thinking about their stress levels too so this this gives them a little chance to give you all some feedback and and not feel an additional straw better be ready to implement that following Monday then on the 26th you got two weeks based on what whatever decision we don't know we're making so we then we don't need a motion because you've given me directions so that's good thank you surve thank that's just directions so we 3.4 no motion what time is the meeting uh isn't that at the end we'll do that the same time 5:30 is what we'll set when we do that on six actually we already did six we already did that one yep so you probably better decide it now let's 530 sound good um Miss lot had her hand up a moment ago I don't know if you still need to be recognized oh sorry my only concern the parents do they have any say because some of the parents did choose in-person learning because of what we were doing so my fear is if we do this too soon and parents weren't weren't asked about it we're going to have a huge amount that are going to want their kids but mov back to Virtual because it's no longer going to be what they consider safe for their kids well I know the elementary usually kept their students in cour lunches at the tables like um some of the teachers described or administrators described already so if we're still doing that that wouldn't be much different than keeping it in the classroom so um I know a lot of the schools would still probably keep it that's the way they did it before covid so I would hope that they would still have you know some of that safety precautions I think I think maybe that would be um something for you to consider too because um whatever whatever was normal before at sites might not be what Corey considers normal of everybody you know kind of like the high school does it and that's not wrong what the high school does it's just normal for the high school so you know if if somewhere along the line you were saying if in fact you decide okay let's go back to what used to be normal lunches then that would give the sites the um uh that would Empower them to continue to do what they had done in the past as opposed to oh you know we're being directed to do it this other way so you know as long as as long as that we're buil into it I think that would relieve some uh some of the concerns okay let's see what comes back on that survey we'll see all right item 4.1 uh regulation ACA sexual harassment is this a Mr President this is a this is a regulation that goes with that other policy that you approved earlier uh we couldn't present the regulation until after the second reading of the policy so uh this is the uh this explains what the compliance officer has to do and the procedure uh regulations always have to do with procedure so you've approved the policy my recommendation would be that you approve the uh the regulation as well any questions then I would move that we approve uh regulation ACA - R sexual harassment is presented I second all in favor I Corey Burgess I Janie Borland I Brandy d i Charlene Diaz so moved item 4.2 regulation ACA a-r Title 9 sexual harassment ditto it's another regulation any questions on that one okay then I move we approve regulation ACA a-r Title 9 sexual harassment is presented I uh second Charlene Diaz all in favor I Corey Burgess I Genie Borland I Brandy d i Charlene Diaz item 4.3 policy Iha basic instruction program uh this was a policy that was presented to you last month for a um first reading and then we received information from uh asba that uh the legal reference at the bottom was wrong so we already knew we had to bring it back to you for a new first reading but you all also pointed out uh the statement about foreign or Native American language that was in there that embarrassingly enough was not was not on my radar uh Mrs lot did some research to determine whether this is a requirement uh in Arizona it is a requirement for grades 9 through 12 that a different language than English be available for instruction it is not a requirement for kindergarten through uh 8th grade uh there is a requirement that if a district adopts a foreign language pick a grade level so they say okay we have a person who can teach it at third grade and so we adopt that then we're obligated to teach it at each grade thereafter since we don't have that uh in our in place in our curriculum the curriculum committee recommends that we drop it from this policy and uh correspondingly that if we were to have someone in the district who is qualified to teach a foreign language that we have it as part of an after school offering so this is a first reading again because of these changes so no action tonight thank you sorry I'm missing that page you're missing the page yeah I'm losing everything tonight this one okay moving on item 4.4 uh resignation of Moises Cornell do we Dr Stewart uh Mr President members of the board we received a resignation from a teacher uh last month and um uh so breaking a contract and uh or this might have been in the consent agenda um but um Mr Burgess asked that we have it as an action item uh the reason I'm asking for an action item uh the way this was handled um we were given no notice and basically left the job um also the information that was sent to the students I felt was very inappropriate on his behalf um so I'm asking at this time that um we accept his resignation but enforce the liquidation of damage clause in his resignation and report it to the state so I would like to make a motion that we accept his resignation in and enforce the liquidation of damag clause and report it to the state are we able to see the message that he sent to the students or did that get shared out uh no the letter did not get shared out um was a rather long letter we could I suspect it's in his personnel file that we don't have access to right now um in the evenings those are locked it was a a resignation on a Sunday it's not covid related um and um and it was effective immediately we do have that liquidation of damage clause for when they walk they basically walk off the job uh so if we just take that into consideration and not the letter um we should still be pursuing the liquidation of Damages I honestly don't feel like I have enough information so I agree I mean I I so is there this we could actually table this to yes you can all right so let's table this to our next next Thursday yeah we're going to be here in a week so yes um let's table this item and provide that information to the rest of the board absolutely that's my fault I didn't ask her to send it I thought you had it so that is my fault um item 4.5 addendums to work assignments for bus drivers for meal delivery routes Dr Stewart Mr President members of the board um I'm very happy to report that the USDA uh has extended the version of the meal program that allows us to uh deliver meals to to neighborhoods through next June and um and we started doing that when the rules changed on September 14th as a result of that however and the fact that we only have a certain number of bus drivers um uh they're driving 81 a half miles a day on Mondays and Wednesdays to deliver meals and it's added um I'm sorry not 812 miles 81 1/2 hours of driving time uh two days a week to make this happen for some of our drivers that has moved them from part-time stat status to full-time status which then um means that we need to pay their insurance rather than change their job descriptions or their work agreements I'm recommending to the board that we offer those individuals addendums to their current work agreements addendums then are only for the Year and no expectation that this carries over to a following year we can pay for this with the two grants that we've discussed before the ESG Grant can cover from September 14th through December 4th and essers can cover from septe from December 7th through the end of June um and uh so the amounts total from those grants uh for the time from September through December 4th uh is about $97,000 a little over 97,000 and the amount for uh the rest of the year including June is just under 180,000 covered by the grants so I'm requesting and recommending to you approval of addendums to the work uh work agreements for these um bus drivers any questions okay then I move that we approve the item 4.5 as presented second that Genie Borland all in favor I Corey Burgess I Genie Borland I Randy d i Charlene Diaz item 4.6 revised classroom site fund performance plan school year 2021 Dr Stewart Mr President board members well this is this is uh a recommendation that I'm really kind of excited to present to you um some of us were around and voted for proposition 301 in 2000 um with the intent of uh some additional payments going to teachers and subsequent to that um legislators and other people got their fingers in this and turned it into a whole lot of red tape within those guidelines because we certainly want to do things legally the plan has been put in place and in fact you approved a plan in June this plan in June for this year covid has impacted this and a number of the opportunities that teachers have had in the past to earn points to get this money um are don't exist right now so Club sponsorships that are not paid for uh all of the kinds of things on the list um Kim if would go down please another couple pages to the oh a few more please next page there we go so these are activities that teachers um historically participate in to earn points to earn this money um the classroom site fund committee met last week and um the things you see in yellow where the maximum points per activity that hasn't changed it was just listed at the bottom previously but the one category that starts with ongoing or special assignments is a totally new category that allows uh allows points to be earned for things such as covering for other teachers classrooms and um some other assignments some of which we may not even know at this point so this is an opportunity for us to recognize that people uh that teachers are giving up some of their other time and in fact rather than paying them the $20 per period to cover for somebody else's class uh this gives them an opportunity for considerably more uh payment for that um the other item that is of significance in this would be uh Kim if you would go back up please to page two thank you um these are the seven goals that uh are part of the plan um for teachers to acquire money from this fund number two has changed uh because this year there are 12 uh professional development days as opposed to 10 in the past and so the recommendation is just simply to change that to match the number of days actually happening goal number seven that has to do with student achievement and keep in mind that all of these goals are ones that are required in statute to be part of this plan number seven has to do with student achievement just as all the alphabet groups in the state are trying to uh influence the legislature and in turn influence uh the federal government to wave state testing for 2021 um those conversations have not begun but they will be but just as those requests have been made this committee is requesting that for this year that goal be suspended for our teachers and uh that our teachers automatically get the percentage of their total uh from this from this uh goal we did in fact as required Corey read it earlier in that uh document relative to ESG grant that we had to do the fall achievement testing and we have done that however it was done during the time that all of our students were uh virtual um you received copies of those test results I think last month and immediately noticed uh some strange numbers from those test results uh I think it's safe to say that many of those test results are neither valid nor reliable under the circumstances and therefore since the Baseline testing is not valid or reliable it would be difficult to to show that whatever growth is shown in at the follow-up testing in the spring would be valid or reliable so uh I am agreeing with the committee's recommendation to ask that you wave that goal for this year anything else in yellow in the document uh matches these changes questions well I don't have a question but um I've actually had to fill out this before and a lot of the things that were opportunities are not opportunities any longer such as uh concerts grade level concerts or you know um parades or um just normal group things um like the math nights and things like that that we're not able to do right now so any kind of um accommodation I think is is appropriate is that change with substitute being made is that enough with not having all these other opportunities to to calculate points is that enough the committee felt that it was they they tossed around their various ideas and uh and they already um Kim if you would go back to that chart page please the committee uh members are the ones who determine uh so if a teacher comes up to one of the committee members and says um can I get can I get points for X Y or Z the Committee Member then brings it back to the committee and the committee decides whether those are allowable points or not so they've been uh they've been empowered to make some pretty significant decisions as they should be relative to this whole thing uh so they seem to think that if we could do these and they still have the uh are still empowered to make those kinds of decisions that that it should be fine because that that is kind of nice to get to count your substituting towards your 301 that's yeah yes and this and this uh this is actually a better deal for teachers than the 20 bucks an hour or 20 bucks a period for covering for somebody else you know in the end significantly more money even if they've had to do it for an inordinate amount of time as some of the Middle School teachers have had to do we going to backdate that for those teachers or no like will they will they get credit for on they've already s okay yes as soon as as if you all approve this then yes the um uh the committee members will work with their teams to make sure that anything that's occurred already has you know can be can be documented any other questions right then I who's on the committee um I don't need specific names there's one name from each there's one person from each School site teachers one teacher and they are elected by they are elected by their peers okay all right then I move that we approve the item 4.6 as presented I second Brandy DUIs all in favor I Corey Burgess I Janie Borland I Randy deis I Charlene Diaz so moved item 4.7 replacement of an engine for a bus Which exceed which the cost exceeds the value Dr Stewart thank you Mr President uh one of our buses uh blew an engine and uh the cost of replacing the engine is $111,000 plus the amount of time that it would take for the mechanics to remove it and put it back and a few other uh little connector kinds of cost probably $500 the bus in question uh was purchased by The District in 1998 so it's 22 years old uh another bus that was purchased that same year is the bus that was uh total in the bus accident up on the parkway uh down by land and drive um two years ago and the insurance uh value for that bus was $7,100 it's two years later my estimate would be that the insurance value for this bus might be in the neighborhood of $6500 so my question to the board is twofold the first one is in your opinion is it worth spending $111,000 on a bus with the value of 6,500 um and to give me some sense in the future of uh of your views you know if a similar situation came along so I would have a sense that I would not necessarily have to bring that decision to you all that I could say no the value of this vehicle or this whatever air conditioner whatever it is is less than what it will cost us to fix U that I can just go ahead and make those decisions but if the amount involved is this amount of course I would bring that amount to the board but but I wouldn't even bring it to you if I could make the decision that this isn't even worth it so it's kind of a two-fold request on my part um do you want us to replace the engine in this bus if so please authorize me to spend the 11,000 for the engine if it's not worth it I need that message too thank you personally um looking at this there is more to that um that because we have backup buses oh thank you for pointing that out my question have another bus yes we actually have other multiple other buses so it's it's not a one time this is and it's going to put us in a situation because normally when you got a $100,000 bus an $1,000 motor we would replace an $1,000 motor than replacing $100,000 bus but when we have several backup buses I just can't see spending $1,000 to replace a motor when we don't need it um so with with those other IDE ideas in there yes I I would say personally that no we don't need when when the value of the the replacement is less than the replacement then we we definitely want to you know think about that seriously um but with buses in particularly because an $1,000 motor when honestly you get a motor your transmission there's not a whole lot that wears out so you can put a motor you can put a transmission in a bus and not spend $100,000 and put that bus back on the road in excellent condition right we're in a situation that we don't need to fix this we don't need to spend 11,000 bucks so we can park it and put another bus in its place and not spend 11,000 bucks so I would like to say at this point no don't don't fix the bus and I don't know that that takes a motion I just I I needed a sense from you all um and and um furthermore I would I would suggest in this case if we're not replacing the engine and putting this bus back in the fleet um that we sell it as is because it is our older buses it is an older bus it's 22 years old has over 170,000 miles on it which in the scheme of 22 years is not all that much but um but the thing is we would if we just park it we're we're continuing to pay insurance on it and I don't see any point in us paying insurance on it either so you know if we can sell it as is or take off any usable things that we can um for instance the other bus that was total a year ago in the other Parkway accident uh it was totaled but we removed all the seats we removed anything that could be used on other buses before we sold the uh the chassis yeah we we we could remove it from insurance without selling we could yes we could um but but my whole point is when we when this is one of our older buses in the fleet and we have others that are newer if one of the newer buses break down put a motor in it because we don't have to replace $100,000 bus um where this one is one of our older buses in the fleet we have other backup buses right now sell it we don't we don't need it we don't even need to park it we just I would say get rid of it because we have backups if we're in a situation where we're we're down in buses and we might need backups and fix it later and it's a newer bus that's another story um but yeah because if we have to and we're waiting to fix a bus we could always just take it off the insurance until we fix it and put it back on right um but in in the situation we're in there it makes to me it makes no sense to to even keep it we have this is something we can liquidate um there's processes we go through to do that um and and we just get it off the books it's an older bus we've had it way too long and we don't need it so I agree I agree I agree okay thank you I appreciate the Direction all right item 4.8 uh adjust the school year 20 2020 2021 school calendar to add February 25th 2021 as a student day Mr President and members of the board um you can see that for both October and February we have parent teacher conference days when we counted our student days and our plan our intent was that the 21st of October be uh a partial day of school so it counts as a student contact day have parent conferences in the afternoon and evening and then a half day of parent conferences on the 22nd um uh and um not count that as a student Day that's coming up on us very quickly so we don't want to change that but if you look at February where we have our other conference uh day uh conference days um uh we are proposing that the 25th in fact be a student contact day for half a day so we would have half day on the 24th and parent conferences and half day on the 25th and parent conferences the reason for this recommendation is that in that list of things that Corey read to you earlier in the agreement for the ESG Grant uh as a result of parts of the executive orders uh we cannot have fewer days student contact days in this school year than we had last year and still qualify for those grants we were off by one day we our this calendar has one less student cont deck days than last year's calendar so putting that half day on the 25th of February really doesn't change this calendar it just change changes how we were using the calendar and it would give us that day back so I'm recommending that you approve that the 25th of February be a half day of school or it it counts as a full day it counts as a student contact day any questions can I move we approve the calendar ch change is submitted I second Charlene Diaz all in favor I Corey Burgess I Genie Borland I Brandy d i Charlene Das so moved item 5.1 uh executive session I need a motion to enter into executive session I move we enter into executive session second jie Borland all in favor I Corey Burgess I jie Borland I br Bo I Charlene di we have an executive session [Music] don't love me please hold me me before I fly away please hold me till me oh [Music] to the end you

we dropped to 32 pop back up to 44 the prior week and in criteria two we've hovered around 4.0 percent between 3.8 and 4.1 and then again for uh hospital business criteria three we've covered right around uh two percent so i wanted to make sure you had that for the county and then for the school district uh boundary area um four weeks ago as reported it was that 33.79 and currently we're 56.66 and again that number has gone up and down uh over the past four weeks and we are currently trending up criteria two four weeks ago was at 3.33 percent and from last week it was 3.69 and or the week before that it was 3.69 reported on october 1st and for october 8 it's 3.66 again and again uh the it's leveled off at two percent for the last four weeks for criteria three copied-like illnesses did you want to say something mr carr so dr mccord if i as i look at this data what that indicates to me where the positivity in the cases per 100 are directly related uh your number of tests per positive test is the numerator in both of those numbers so if our percentage is staying the same which it pretty much is what that indicates is that more people are being tested and that's why your cases per 100 are going up and if you look at the raw data behind that that that validates that that people have back in august 30 september 5th we had a lull in testing and then it subsequently has picked back up so we just we need to understand what's behind the numbers but we will we will follow these metrics as we've committed to i think that's a great point to make there and so that's a snapshot of the last four weeks for our boundaries and the county and that's it just wanted to update you on these i have a question and it it has to do and it was a few weeks ago where we had somebody sent us a form with it had all of the counties in arizona and it had maricopa as being in yellow correct why can you explain it i know you can't explain it but you're getting all of our information just directly from the arizona department of health services and the maricopa county website as well everything that's reported there every once i think a couple weeks ago they put up that chart you were referring to where it shows one county in the green i think that was greenlee county and i checked on that again today it looks the same to me i don't know why necessarily or when they started to put that up but that definitely wasn't something that was up at the beginning of all this and so it was put up the week of um probably about the 14th or 15th yeah because i i had for september yes i had a previous startup i looked at it one day and then when i clicked on it the next day it had changed and i still had the tab up on my computer to see that they had changed the charts and i are you finished yes i have a second question i note i read somewhere in the paper today that i think it's pinal county went in and closed a high school they did um is that is that a possibility in maricopa county too when we make i mean not not us specifically but it hasn't happened yet to my knowledge in maricopa county i think what happens and and i don't know the specifics about panel because i don't i read the same article and i don't think he gave a lot of specifics and that was it in the florence school district i believe um i would take direction and recommendations from the county when it comes to that you know you'll see they also have a section and i can't remember which website it's on off the top of my head but they talk about outbreaks and i think that's a pretty pretty strong word because it's two cases or more and they have to be related in some aspect you have and what's interesting is you have a lot of districts now surrounding us that have put up dashboards that started today which i think is great you know chandler uh was the one that started that off and then we we followed behind that and i think mesa has one now higley just put one out there and you'll see on like mesa's dashboard they have a couple high schools that have five active cases but they're not shut down i think what we're required to do is put information out to families and staff and students that say this is considered an outbreak based on the criteria from maricopa county i think shutting down a school is either it's directed by the county depending on how many students or staff have coveted on that campus that are active but i also think that as a school district we have the ability to do that as well if we need to be so i don't know the specifics behind pinell county other questions about that all right well i do appreciate that we're keeping careful track we are we update the the dashboard every wednesday and again just as reminded everybody that cases are they they go on and then they drop off depending on the timing of when symptoms were started depends on when it was reported and jennifer frost our director of health services does a nice job keeping all of that straight and reporting everything to maricopa county and taking guidance from them related anything that we need to do as a school district and so again we will update that again tomorrow and the you hear a lot sometimes from campuses oh we hear this kid has it or that staff member has it but we we don't go by rumors we go by confirmation and so i think that's real important and and we're a school district and we have you know 33 000 kids and 4 500 employees of course people are going to make some assumptions about different things but we make sure that everything that's currently active is put on that dashboard because we don't we don't want to mislead anybody related to that so dr mccord how often are we communicating with our families as it relates to the home protocols and testing prior to coming to school we put information all of those things in our weekly newsletter uh we we try to emphasize um you know all of those protocols places where they can go to look them up and and and read through them and see videos related to that and so i think there's a constant reminder out there that don does a really nice job when it comes to our weekly newsletter and we're basically working off an honor system there that that the information is coming to us accurately and honestly is that correct that is correct thank you and thank you don for the continued communication with our families i have one more question when you when we do report something to the county do they send somebody for every report they don't necessarily send somebody they that individual whoever is in charge of their there's usually like a team and so they will investigate it whether that's making they'll make contact usually it's by phone to families and we'll give them information like if there's somebody that is ill at a high school will get seating charts for their each of their classes on their schedule and determine based on where they're sitting who might have been exposed and again a lot of that comes from interviews as well from the county dr mccord in determining when a name comes off of that list or not names but the numbers change how do we determine how much time goes by who's who set that stand county health department um it's 10 days from the time you're symptomatic that the symptoms are reported and for those that have to quarantine it's 14 days and so it's it's different but they're not they're not going to be in that number because they've just been exposed unless they develop it they won't be in that number any any active coveted cases no exposures or quarantines are related to that number and i just and and the answer i just wanted to make sure people understood that we are following a county standard that's not that is correct that's not a determination we've made on our own we woke up and decided one day that's and i think that's good because we're an education system not a health care system and so getting that guidance is important to us and uh being able to rely on that so it's been it's been good it's been very helpful i know some of our neighboring states have followed that exact same number 10 days from exposure 14.

is our board policy update on a second reading for press issues 104 and 105. so then we should be we will be caught up i'm sure 106 will be coming soon so any questions on either of those exhibits all right can i please have a motion to approve on second reading the board policy update joe and doug all in favor of the motion is read say aye aye any oppose i have it okay um i'm going to give you an update on blended learning let you or blended hybrid model and feel free to ask any questions that you might have as well a couple items i'm going to start by saying that we have we have a website a link on our website for all covert related items by tomorrow i think tomorrow afternoon we should have the the remaining links activated we had some information that wasn't finalized yet but the first two links you'll see on the page are are metrics so i'm pointing parents to those metrics pages when i send parent updates out now i'll have those links on there just to point them to that direction we get those metrics uh the both dashboards that we have we update them probably three times a week currently if you've been reading the papers you see lake county is climbing and i think lake county went into a warning status but our uh our local metrics because we we do it by uh zip codes our local metrics are remaining pretty good uh we're at seven percent in positivity rates which is a little on the high end over eight percent is what they uh start getting concerned with um we are at 9.8 per 100 000 for the incidence rate which uh that the range goes all the way up to 14 before there's any concern so we're good on that the diagnostic turnaround time is still two days so that they're still the recommendation would still be falling in in the hybrid area for us they're taking out the covid like symptoms admissions because it's there's so few numbers in lake county and the data is so scattered that they're going to take that one out but uh the other dashboard it looks like a spreadsheet when you pull it up um dr king is putting in the data behind this but um right now things are reading pretty well uh but i want to you know on the dashboard it's going to say good it's going to be in green but i will say that a lot of these are on the edge of being a a caution for us nurse status we have two nurses in a health aide custodial status is solid transportation status is solid but we can't afford to lose any drivers we have a couple subs but we just if we had we had a number of drivers quarantined or something we would be in trouble um teacher attendance is solid uh um substitute availability is good but it's again it's we're they're just not a lot out there to that to pick from right now because uh the sub pool we have is just has just shrunk uh we got people that don't feel comfortable coming in or people that have already accepted in other areas so we've tried to hire people long term like get commitments so we just have them here student coveted cases is on this one we have currently have one we have one staff coving case neither were a result of being at school neither of them were one the staff coveted case with somebody who hadn't been here in weeks so but we were notified today of that one um we did have a situation that i really that worries me and i'm just going to share with all of you because it's it's uh something that i have to message out to our parents and our community to really help us with but just this past week we had just i'll just show you how easy a little uh a little problem can turn into a big one for us is we had one student who came to school on a tuesday but the family was waiting a covet test for a parent and but the school student came to school on tuesday spent time with our staff and then on wednesday they found out the parents had covid so they got the student tested and found out on friday the student had coveted so now we have to go back and there's four staff that have to quarantine for 14 days because of that contact so if things like that happen we are not going to be able to stay open we just won't be we just won't have the people so i've got to really caution people on uh on do on those kind of things because it you know nobody's sick over nobody's gotten uh illness over this you know at this point but um we do have four teachers now that are quarantined and if we were in person that would cause us a real problem but uh um so that's that's we keep all that information on this dashboard and we'll keep that updated throughout the week we have staff some staff are returning next week with students many staff are already working on campus but staff who need to be here to support those students will be here next week principals are communicating very important information to parents right now this today and tomorrow they've divided up the am pm schedules uh they're sharing all the new procedures there's drop-off pick-up procedures that are different uh uh so there's a lot of new things they're they're sharing with them i have to tell you that countless hours by uh specifically in the things i just mentioned by the building principles just uh the scheduling was was a nightmare and i and i think they they really sat down and tried to do the best they could with it and they did a really good job with it at the primary elementary all but five sections i believe i have the number right all but five sections are because we had enough students choosing full remote all but five sections have have students in person half the day and then the rest of the students being served remotely half the day so the teacher is able to give both sets of students really good attention so when they're not with the teacher they're doing asynchronous learning but so that's been a positive middle school schedules were finished and those have been sent or will be sent out soon um transportation uh christine arndt and derek swaderski and the whole crew they're working getting that done i would imagine there'll be a notification to tomorrow or thursday on transportation i can you can last i heard i think i think we were able to meet most of the transportation needs with the exception of students that are in being served in the safe school learning space they currently transport themselves to and from school so they may have to continue transporting themselves to and from school but they're getting a full day here and we wanted to give priority to the to the families who were just coming part-time i'll be sending an email to parents at the end of the week and in that i'll include like i think in case you get questions board what are we going to do if somebody gets if somebody does test positive on campus how are we going to communicate that i'm going to lay that all out in a letter on thursday but in in summary basically we're going to if it happens in a building we're going to notify the families in that building that there was a positive case and that if your child was a close contact you will be personally notified and then we'll let them know that and so that's that's going to be and then we're just going to encourage them don't please don't send your kids with these kind of symptoms and things like that so but if you have any questions for me or any of our administrators uh this would be a great time for it and we can try to help you out yeah i had a couple yeah first was pictures for the students are they going to be able to have pictures this year i'm deferring to the principles on that i know we've talked about it student pictures photo company said they would come whenever we're ready to start doing staff pictures we can do staff pictures for on-site student pictures we can do student pictures for those who are in person and then we'll have to figure out another process to get those who are remote then we can do that middle school too okay you set up this district okay and then i i saw i only got the middle school schedule because that's the only kids i have now i saw they have epic i'm wondering why um so we do we did set some um parameters around it for teachers now a little bit more guided where they're going to be have hold office hours the first 20 minutes and then kids will be able to zoom in get help but the kids won't leave the room but they'll have to zoom in and get the help from the teachers during that time so just another opportunity and honestly it met our layout of where our schedule was at so we could finish a full day as i saw the pur i mean the period of epic is the same length as like their ela in their yeah natural natural way to get six periods in to have it all flow we just kept it the way it was because there's six sections with um three in the morning three in the afternoon with electives and pe in there and then but then only for the first 20 minutes they're going to have opportunity to get help well for now until we adjust that so the office hours are open to see how it goes how it handles without kids leaving the room the kids will have to zoom in from their classroom at the teachers next door to ask questions to get help typically the kids could leave there but with so such guidelines they're not going to be able to leave so they're going to zoom in so not perfect right now but we're going to adjust as soon as we get back in and see how it goes i mean that was honestly it's a general concern of mine i don't i don't understand why we're having epic um i get that it works within the schedule um but what you just described the kids can do at home um i i i was just disappointed at the middle school but i i thought banning choir was from what everyone said from the spring band choir was still pretty successful uh remotely um so i i don't know i i don't understand why the kids have epic i mean you it is what it is but i i it's my general concern is that i would they're missing i mean we we've got this report coming up from dr king and it shows the effects that this has all had on our scores even though they seem to be holding up well they still have gone down in some areas and now the kids are going to lose direct instruction time on the day that they're supposed to get direct instruction if they're coming to school i mean that's just my concern yeah so i understand what you're saying i just it's uh to to take to scott's point typically epic is a shorter class period when we have a regular school day but when you're blocking it like this we have to keep the class periods all the same when we blocked it so that's how it became the same amount of time and then it came down to do we you know we didn't want to our banning chorus they have plans on how to do this and so we didn't want to uh uh we i guess we just made a decision to you know hold to that and keep them in the in the in person learning as well so but we do have to we'll have to emphasize the use of that time though uh and like scott said we have to be ready to adjust if it's not used well for the kids who are not in bannon chorus it's a valid concern i have a question about transportation have we have you figured out when students are going to get their temperature taken are they getting their tests should they get on the bus yes they got on the bus yep we fixed it so yeah they will they'll get on there as soon as they get on the bus and is there going to be a second person on the bus that's taking the temperature no the driver is going to do it so they're not gonna leave their seat though okay so we're just gonna keep them in the seat and do it so with the with a few number of kids you know we think it we think it will work so we're keeping 20 to for uh i think the largest bus number is 24 right now because there are some siblings on that bus but it's one per seat and so we're doing yeah any other questions yeah if a student's not feeling well a certain day and they um normally opt to come into school can they just remote learn and stuff yes do they have to go through any procedures no i haven't i talked to the secretaries about themselves to amongst themselves to work on a procedure for that i haven't followed up yet to see exactly what it's going to be but we'll get we'll have to get notified from the parent that they're not going to be in person today but we won't count them absent because they'll be able to if they're going to remote in and participate with the remote learners then we'll be able to do it so we'll get that but yeah they would not because we're going to have situations where students who are going to have to just with symptoms they could have to be out 10 days even and so we want i want that to be 10 days of loss instruction they would get to remote in and participate with remote learners so that's going to be the benefit of how this is all set up so you know middle school they'll just remote in the classroom and at primary elementary their schedule might flip like uh instead of going in person in the morning and they might go with the teacher in the afternoon instead and kind of flip it over but it'll be uh the parents just have to email the teachers at that point will the parents have to email the teachers at that point for primary and elementary we're going to have to work on that procedure so we'll get that ironed out it's a good question we got to bring that up and then i have another one say a child has like allergies and they get a note from the doctor saying they have allergies yeah can they still attend school yes okay even if it's like an ongoing note like uh so that they've added some flexibility for us on that and the nurses can used to be just the symptom and they're out now it's uh new symptoms and they if it's a new symptom the nurse would have to make that decision to put them out but if it's a ongoing a symptom that's tied to an allergy then they you know and they've got a doctor's note then they're they'll be fine but there is some discretion with our nurses on that which they just added that last month that i think they were finding schools that were trying to follow the letter of the guideline as it was written it was very difficult what's the what's the guideline for close contact uh six feet for a cumulative 15 minutes within the day so uh so that's what that's why we're we really need to do our best to try to keep kids uh distance as much as we can so in a classroom situation of teachers as positive what's the the teacher that would be a diff that would be a difficult one because we would have to now students it would come down to the teacher deciding you know we'd have to we would go into we'd have contact tracing that would go into there and say was this student working with any of these other students did you keep them socially distanced or not if there's any question then we would you know students around them and lake county will jump in at that point and kind of take over that for us so at middle school they're they have three classes per day yes and so they're going to be switching classrooms and there's going to be a passing period in the hallway are all all students going to be in the hallway at one time or are you going to stagger or how stagger correct yes uh is so no bathroom or water breaks during the passing period okay okay thank you good question that's okay that's okay any other questions fire them away at the uh shoot me an email and i'll get the answers to you and because there's a lot a lot of new here we're all and we quit we ask questions i could ask questions every day that i don't know the answers to and sometimes it helps us just to develop our uh uh we find we think of thing we find out things that we need to know so is there something on the website for people to access like the faqs exactly and that gets updated the faq is up it's a live document on the website so uh it's it's linked if we're making changes right now the people are seeing those changes okay so if the answers aren't on the fiq who do parents email or contact i would encourage them to email their building principal first because a lot of these questions are building specific i get a lot of emails and if i don't know the answer i direct it right back to the building principles i don't mind getting them because i know my building principles are pretty pretty busy right now um if it's uh you know then if they if they really know if like if it's curriculum related they know they can enter email dr hetchevitz if it's assessment related or special ed related they can dr king or the transportation and they can go to pristine but i think most of them if they just start with the building principle we'll get it in the right hands from there oh i have one other question yeah especially for the middle school that i know that the teachers are going to be teaching on the in-person class and zoom at the same time what happens if it's is there a system to see if it's going well it's not going well a system go ahead or [Music] i think system's the wrong word i'm sorry is there like a procedure procedure thank you we don't have a system but i know and on my calendar for admin we picked a month out just to kind of reevaluate everything i was going so that'll include getting our building leadership team and then we have subcommittees as well we have an instructional subcommittee underneath that that is made up of our building team plus other teachers that are not on the overall building leadership team that are on that subcommittee so we'll be pulling them to kind of just review like qualitatively how everything's going and what what do we need to improve on so anything else all right thank you very much appreciate it all right next uh and spell on i'll give you my lapel and uh we're gonna have svetlana popovic here to talk about our humanx results for the district results were just recently thank you ready for some good news yes how is the culture and climate of our work environment of our employees how's everybody feeling is the biggest question and i'm so happy to report with all of the districts that i am working in in chicago 22 10 that have gone through our inside x survey eight have shown increase in their dream box in their culture and climate which is really proving for all of us that the biggest difference in our conversation about the difference between climate and culture when we had this conversation and when i did this with the staff is that what's happened globally for all employees in every industry is that the climate the environment in which we were asking our employees to work in that has shifted and it shifted overnight to be remote so when we think about ourselves as employees you are all employees what's happened is that you are now asked to do your work in a different location in a different environment and so that climate change does not always and shouldn't is mutually exclusive from what the culture is culture is the way we behave in a work environment and that's what we feel so just because our climate has changed we are asked to do our work in a different location doesn't necessarily mean that the way we behave with each other has changed in fact what i hear in multiple reports from teachers administrators superintendents is that this climate change as we as americans face adversity has actually brought our culture together teachers reaching out people are calling each other instead of just texting texting out of the blue people that you never did text before just to check up on them so when we think about climate change and the work environment changing doesn't necessarily mean that our culture and the way we behave with it with each other in our work environment has changed at all and so today i'm so happy a quick reminder online assessment confidential and anonymous that is a reminder too to say that participation in these perception data surveys is critically important the data is most has the integrity and is most informed when we can have a hundred percent participation so it's not just that we want 100 participation for the most informed data but because we use this data to goal set we want the most informed data when our teacher teams set goals last year every building did the impact that those actions would have on building a healthy culture and climate if it was a hundred percent informed would have a hundred percent impact so participation is critically important 24 statements 15 dimensions of culture and climate and four different question stems in each dimension so that we can tease out the data even further to say where can we celebrate and where can we find areas for improvement so as you're looking at the data here are the 15 dimensions a little data literacy up at the top is that 192 employees were expected to take it 169 did so your data is 88 informed that's phenomenal that's actually i think higher than we were last year in participation so when you think about last year where we were the same time period um and that employees were asked to do it we i think it was part of a teacher institute day i think we had designated time for when they were going to take it and what it looked like this year during that same frame um actually we took it later than we did last year that they were they were still participating at very high rates so that in and of itself tells us a lot about what our employees are looking forward to having their voices heard um and they see that this data and the goal setting that we did is very valuable to helping their own school environment as well as all of big hollow then you can take a look and see the celebration is that every single dimension increased so this is out of a likert scale of five last year uh previous top mean was 4.56 this year 4.58 even those that are holding steady is still a very testament to the employees that took the survey and how they feel the other thing that i draw also attention to is that we've kept a very tight differential from the top mean 4.58 to the lowest mean 4.10 it is a tight span and i liken that to um when why it's important that it's very tight uh kindergarteners come into our classrooms and you have kindergartener already coming into a classroom reading at a level c already knowing their letters and their sounds and then you have kindergarteners coming into kindergarten and they don't know their letters they don't know their sound so that range that differential is something that the teacher then has to make sure she differentiates that learning when you have a closer range between the top mean and the lowest mean that is telling us that more of our employees are experiencing the culture and climate similarly so remember that a perfect template is that every single dimension it gets to a 5.0 at that point it won't matter what's at the top which one's at the top which one's at the bottom that's a one-dimensional thing that we have to get through but we want to make sure that the the experience that our employees are feeling is more consistent and you have that because you have a very tight difference between your top mean and your bottom one and then we look and see you're all above a 4.0 and in our field of work and in our experiences with a local in our benchmarking and standard is that once a district reaches a 4.0 in any dimension you're already showing we are noticing a significant difference so anything over a 4.0 is a significant um positive impact on climate and culture engaged inspired i feel pride at work the quality of the work that i do the quality of the work that my team does continuous improvement mindset and then innovation some very key things and very high rates of reporting again 88 percent informed 169 individual employee voices that's phenomenal that truly is phenomenal considering everything that impacted us from march 13th how quickly everything shifted and changed for all of us for all of us and even the ones that are at the bottom which i have to say is a relative bottom support and equip even increased i feel supported and i have the equipment to do the job that i'm asked to do performance planning is evaluation cycle communication even went up every one of these went up and it's significant so these are truly celebrations when you see the celebration on this page this is the three by three i'll populate it all the way when we talk about 88 percent informed this 3x3 is taking satisfaction and engagement the two main drivers of culture and climate and employee engagement and we went from 81.56 in the dream box that red circle to 79.7 but when we look at where we are with that whole corner the satisfied and engaged the high corner around the dream box and last year it was 91.8 uh is that six one and eighty nine point eight eight so when you're talking about that close of a uh of a dream box of employee satisfaction and engagement you really can't ask for more than that um even holding steady in this time of adversity these results would have been great without any kind of obstacle in the way and i really do want to commend you as the board and mr gold in going ahead and having your employees take this i can't tell you how many um superintendents actually called and were concerned to say should we be even giving this right now like my teachers are so stressed and you know my my administrators are so stressed and i said absolutely because what's your alternative that you don't want to hear how your employees are feeling so i think that to commend you as a board and as an administrative team to say no we really are interested we are concerned we want to know how do you feel because we are going we are going to keep actively goal setting and increasing and doing whatever we can to help the climate and culture in your building and the district and then what we want to make sure in the red corner is that the whole point of this 3x3 is to see year after year as we get trend data are we consistently moving from the people from the lower left that low engagement low satisfaction and are we making a difference in moving people up toward the middle and always up to that red dream box section so you see that we are 2019 2.23 this year 1.2 in that lower but if you take a look at just the zeros the zero percentiles in those quadrants it truly is remarkable and and again i can't say enough 169 people reported this so it's it's very valuable data to be able to have and kind of helps us put into context what we should be and gives us places to celebrate a lot of celebrations when you look at the top i'm going to have to move a little closer my eyes aren't that great when we talk about the top questions this is now out of all 74 questions that were ranked you're looking at the top questions and the number one question is i am committed to the success of this organization as a number one question organization questions almost never make it team questions and organization questions they are typically just i statements about myself but you have a comment here from your employees 169 said we are committed to the success of this organization that's huge that's it that really should tell you something about the the mindset of the educators that you have working here at big hollow and then the other one that i want to highlight i am driven to contribute to the success of the organization that's another one as well engagement is not just that i'm committed to the success but i am also driven for that that's a motivational thing so it's not just oh yeah it's good to hear about it but no i want to be an active participant in it and that goes in line with that last question the satisfaction i am satisfied being a part i am satisfied being a part of our team so a team question even showed up in the top five to say that it's not just about me it's really the our concern about my team and about the district and i think this goes back to my case in the beginning the difference between climate and culture is that what we're seeing here at big hollow is that the teachers the educators are really pulling together and their commitment is solid to all of you all of the the whole stakeholder group not just their students and their parents but to each other and i think that that is that is amazing and i don't know uh that you know maybe next year when this all goes away if it does what that shift will be but i think it is such a testament to the level of educators that you have here at big hollow when you look at the low your lowest five again i can't even say that it's low because it's a relative low if you're looking at 3.67 to 3.93 is your lowest questions we see some of the same things that we saw last year they are increased all of those questions from last year's last year increased but we're looking at how do our lowest questions give us ideas for professional development so data should do two things it should give you opportunities to celebrate and it should give you opportunities to look for professional development and so when we look at professional development i've had several conversations because the administrative team set goals around these as well we are talking about how do we help with coaching how do we help support our administrators as an organization as a whole what are we doing about training and getting the right talent in the in the position um and i feel in on things as an organization that communication one shows up almost all the time in the lower five organizationally it's a hard one to move because it depends on the whole system and what everyone would like to know so then the graph this first one is participation again it's important i think it's motivating um and i also think that it's important for us to realize we're part of a whole as a big hollow so participation was fantastic this year we want to always get it closer to a hundred percent and then the dream box as well so this is every school stream box department dream box and again we're seeing how the success and how people we have to remember we are not living we are not working inside silos we really are working together as a whole and how can we share information and how can we share across schools and departments what's going well and how we can celebrate and how we can support this was just the process that we used for goal setting in each one of the buildings with the teacher teams i can tell you that those conversations i don't know that i've seen you since then but the conversations with the teachers and the conversations that i'm continually having with teacher teams and teacher groups and supporting the principals in their buildings has been phenomenal the level of ownership the engagement in it they they really are inspired by this work and really do see themselves and all of the whole school as part of the equation for how do we get a better climate and culture and i think that's it i'll take any questions that you might have on any slides state is great thank you thank you and i do want to remind the board that please complete your tmx's so that we can meet um and and go through your team ex culture results as well thank you all right thank you and i too was a little nervous giving that survey out in a little pandemic but it was it was just good to see um we wanted to see where our staff was and i think i told them begin a year the i think the strong culture has helped them kind of overcome the climate change that we've had so it's been tough so they've been doing a great job i'm going to bring up dr vicki king to talk about an assessment review so vicky's up next okay all right well thank you mr gold and the board for having me uh here to review our fall assessment information at any point during the presentation um i know you've seen the report i provided last week but if you have questions about any of the graphs and slides that you see please feel free to stop me and i can go ahead and jump in all right so an overview of the presentation so tonight i'll share some of the findings both nationally and locally related to the new map norms released by nwea we'll explore how students have started the new school year and discussed some possible implications of the covid19 school closures and their impact on our data as you already know critical aspect to equity is meeting the immediate needs of all of our learners is ensuring that we're also paying attention to attainment and growth of our students and so we will look at information provided by map which reveal how our students are projected to perform on our state assessments later on this spring and currently the state is still based upon the department of education requiring all states to administer the state assessment so as of now though these projections are important for us we'll also briefly examine results from our kinder screener we decided to administer the one-to-one screener versus map to our kindergartners because many of our kindergartners this was their first exposure to the buildings and so we didn't want them to come in and take a computer test we wanted them to be able to interact with the teacher to the best degree they could and then finally we'll discuss how some of the current work we're doing both internally with our staff and then also externally with various stakeholders and then i'll also have dr hechovitz come up and share some of the specific items related to professional development all right so let's first dig into the 2020 versus 2015 norms and so when we look at these norms they allow us to compare students to similar students when we're looking at norms and nwea groups students into percentile ranks to give us an idea how students are performing over time and in july nwea released new norms they do this about every three to five years and so they were it was time for these data to be updated in it's important to note that these new norms were prior to covid so the cove any impacts covid may have on our data will not be reflected in nwea norms until they renorm in three to five years so what happens what we're going to discuss today and what will happen in the future across the nation we won't see that reflected in kind of longitudinal data for a while now but regardless nwea is recommending all schools because of the covet closures and because of these new percentiles and new norms to use these data as benchmark information and what we can see from the data based on report of over 4 million student test scores across all 50 states the nation has shown an overall decline in achievement in reading and math and you may recall last year the nape it released information that looked at fourth and eighth grade reading scores in math scores and they saw the same thing last year that the nation as a whole has declined and so what that means when you look at some of those tables that we'll look at and with the graphs we'll see in a few minutes the percentiles shifted up so in 2015 some of you may recall that we got new norms for map and the percentile shifted down and it was because there was a national increase in achievement across the nation we've seen the inverse as a nation over the past several years and so now there's a decrease and so all the percentiles look a little inflated so what we had to do when we looked at this we look at the overall achievement of our students we wanted to compare does this data that we're looking at the increase in information reflect um just the norms that the national norms compare nationally or can we see were there changes over time just in our student population so you'll see in the information i did some disaggregating of data at both using old norms and the new norms and then i also look at cohort information and on the very back of your report that i just provided you the hard copy i've also disaggregated by ethnicity and race because you'll start to see there's a lot of interesting information that we'll look at okay so here's the first one comparing the 20 20 percentiles to the 2015 percentiles and i may say 2015 and i may say 2019 it's the same thing that's it was in that group from 2015 to 2019 so so what you can see in this first chart that blue line it represents the new norm percentile scores for grades one through eight in ela so for example a fourth grade student who earned a 198 in ela using in fall 2019 that student would be at the 48th percentile however these new norms place that same exact student scored that same exact score at the 52nd percentile so it moved them above the 50th percentile which is the national average that's for ela for math we see the same thing following the same logic we look at a first grader first grader received a 163 for math in the fall of 2019 last year they would have been placed in the 59th percentile and now they're placed in the 61st percentile so this is interesting because when we some we use both local and national information to identify needs in our student populations and so when we start to look at the national norms this the data are indicating that we're above the national norms all right so then we're let's take it a little deeper and we're going to go look at the results by subject and grade so these next four slides are going to reveal evidence suggesting that our students were less negatively impacted by the school closures than originally estimated now that's not to say there are still not concerns and there are not still things we need to really brace ourselves for and i would say i've talked to our admin teams and our principals we've talked about the idea of the students being resilient but if we have consistently changes back and forth there's only so much that students can retain without us starting to see an impact in that so while the decision to move into full remote was challenging for many districts and for us too the information we've collected over the summer and fall demonstrates that our students are coming into their grades at relatively the same spot that they typically do in the fall every year there's what we call summer regression so these data are showing that there's just a very small change from where they would have started out in the past all right so here's our first one so you can see by the solid blue line here the line represents the grade levels overall mean rit score compared to the grade levels means mean rich score the previous year for instance a seventh grader their overall average writ in ela for 2019 was at 214.4 this year it was a 2.2 14.2 uh and to be clear declines at the higher level 7th 8th 9th 10th 12th grade those are more significant even the tenth of a whole but even that tenth of a hole is still not so significant to what we were i would say a lot of educators were expecting embracing ourselves for in the same way if we look at math we see the same trend it's a slight there's a slight difference and these data are important as we assess our return of investment and the rate of improvement of our students in both remote learning models and on our on-site because now we have been starting some starting information that we can work with to see how we can compare students from our remote learners and the students that we're going to have on campus and be able to compare them to previous school years and in the same way in that for that very same purpose i wanted to look at cohort data so i've got ela and you've got ela and math on the same table i've just separated on two charts but what i did is when we looked at this information typically we look at cohort data we want to see as many data points as we have possible within the system to see how they're doing over time well as we mentioned we have new norms and we have the covet closure so starting over it was a little bit of an intentionality of only comparing last year's students to how they performed last fall to how they performed this fall so for example the yellow box the 162.9 for ela and the 174.7 that would represent a current second grader so that was their information from first grade that was the second grade's mean rit score for first grade and those same group of students showed growth over time to 174.7 so we can see regardless of how things shook out last year with all of the change that we started to experience still our students as a whole grew in every area and i would say a little echoing of settling this we want we're looking for some wins we're also looking to be honest and then you know i'll show some data that shows kind of reality check but we also want to celebrate some wins and there's math okay so we were looking at growth and we have seen that perhaps students didn't make as much growth as we would hope in a school year um they didn't regress so significantly that they're so far behind from previous falls but we do want to make sure and pay attention to achievement and so while our district was we were able to administer almost 100 percent of the students took the iar that were supposed to take the iar the illinois assessment of readiness last year and we have those scores they're all in pdf forms but only 30 percent of the entire state was able to take the test because of the covet closures and so those data are not being uploaded to any systems those data are not going to be disaggregated for any schools they're not going to be combined for district use or building use so tech i literally have well actually dr hedgevis in her office like 1600 sheets of paper with students name all that's it so i asked the state i said are we going to receive electronic information so at least we can do something with that information and yes they sent me the pdf versions of those same 1600 sheets of paper or whatever it is so bottom line is we can't disaggregate that information unless we literally hand splice it and we're not going to do that so we're going to take it as a loss that will share that information but based on the linking study that map has done with iar we can take the map test they've created scale scores and we can see which students would be projected to meet proficiency standards based upon these map data and it's all only illinois students and so right now nwa is doing another linking study collecting all the information from students who take maps in the winter spring and fall and taking the park or the iar test they've done park as well and so we can do projections to see how students are doing and so here's where we are with that and this is where we want to pay attention to this information because this is important now right now as you can see all of the grade levels currently based on the the information we took in the summer and the fall the students are not projected to take to meet or exceed standards on iar but that's not to say our students won't meet or exceed standards this is if they were projected to take it tomorrow we have an entire year and so what we what we do as a district is we start to take the information and many times iar they provide us complete information related to standards and benchmarks even some of the the subset skills that students need in ela and you can tie that to map and you can start to work and drill in to ensure that students who are struggling in specific areas in map and on iar we can target our instruction in such a way to ensure students are not only growing but they're growing towards proficiency we may not have that information from iar this year but we do have the information through apex and we do have information through imagine and so that's a lot of the work that you'll hear uh michelle talk about it a little dr hechtavitz a little bit about what she's going to be doing with with the teachers and building capacity in that area and then i look forward to working with her so this is just information to show you where we are in relation to those meets and exceeds okay quickly moving on to the kinder screener we did nine screeners i'm only talking about four but you have all nine data points in your board report i'll give you examples of four to help you understand what we were looking at and these data are interesting because it kind of reifies what we were seeing with our map data and that yes students came to us knowing information but there really isn't there's not this projectable with the exception of like we have a linking study to project how they'll do on the state assessment based upon those data the information is kind of all over the place and so it's not following typical uh patterns where they cut where information is typically bell curve you're about to see graphs that they don't follow a bell curve and so i'll be honest that creates a little bit of a challenge for us to predict what could happen next for students if we don't respond appropriately and i would say astutely to the needs of students all right so again we we did the one-on-one screeners for our students there were nine areas they are listed there and the first one when we look at upper and lower case letter identification most students entering kindergarten were able to identify at least 16 uppercase letters and a quarter of the students entering kindergarten were able to identify all uppercase letters so you can see again typical that bell graph doesn't normally do that spike like that and on average when we look at lower class lowercase excuse me students entering kindergarten were able to identify 13 lowercase letters and two groups at the 25th and the 75th percentiles were able to identify four or less lowercase letters and then 22 plus lowercase letters respectively again trying to help help you understand like those though that doesn't follow typical patterns that we would normally see which is i i mean i guess we can say we're happy now we're just going to pay attention to what moves forward and really be intentional about looking at the imagine and apex information and then we look at number recognition a negative skew on the graph illustrates that 25 percent of students entering kindergarten were able to identify 19 out of 21 numbers and on average students were able to identify 12 less out of 21 and then we got our counting by 100s this is tied specifically and the rest that you have in your um your board report are tied to specific standards that kindergartners are asked and required to meet objectives on by the end of the school year and it shows that only 25 percent were other kindergartners were able to count up to 39 by ones and i and i think this is important to when i say the word only um it's just like map we're not expecting all of our students to come into us knowing what they're supposed to do that's our job so this gives us a bit a baseline i'm in a starting place to make sure we're intentional we will be doing a follow-up map obviously in the early winter we'll be doing these screeners again with our students but i want to talk about what we're doing in response to this information and so overall we can see that the academic impact may not have been as tragic over the course of the pushed or full remote but we want to make sure we see these data hold up and so one of the conversations we're talking about is you know when we go these hybrid models we want to make sure we're not moving back and forth too much back into remote hybrid remote hybrid because students can only handle so much change of placement and re to respond to that so much before they're no longer able to access the information we're presenting and i would say one of the most immediate ways we're monitoring these data are through our school improvement plans i worked with most of the principals to help develop their school improvement plans where we're literally monitoring the conditional growth of the students within their the the body the student body so we're not necessarily comparing students to the national norms we're only comparing them to the conditional growth within that student the building because we want to make sure that we're going to see growth for all of our students i'm working with dr pittman and the school psychologist and we are creating an mtss framework for the district so for pre-k through eight making sure that there is a continuum of services and that when students are receiving intervention or enrichment they can when they matriculate to the next grade that program follows them it also uses uh data in a way that that data also matriculates with them so we're working with our data management systems to create a dashboard and we're just talking with that system today and then finally dr hutcherwitz and i are working with the members here and some of the people that were in the audience earlier we were on what's called the assessment of infor learning task force where we are starting to build capacity both within the school district our excuse me with the school system and outside the school body to make sure that we're starting to i would say elevate the level of knowledge we have about the assessments we're using for our students so i'm going to give it to i just i just said this is great thank you um quick did we compare because i know in over the years we've implemented a few different curriculum programs with scholastic and eureka did we look at the data i was trying to figure out whether or not the spot the five-year plan you had here what if that reflected the change in curriculum because it looked like it had some positive effects and some negative effects as far as scholastic goes eureka looked like it did very well for us um that we could certainly actually that's something we can do even in our map reporting we could have it trigger so it can start to like almost like a return on investment on programs we can do a program evaluation certainly i didn't i wasn't thinking of that and i should have been so thank you no i just i because it is this does this would this data reflect this or is that not what this is no the the particular i wasn't necessarily looking at programs in that but it would if you're seeing increases you could be seeing results of things like programs most certainly i would say that's not outside of the realm of possibility at all that's a great and we could really target the way we analyze that information though so i could get i could get you that information i think that that'd be something that we would all like to see yeah because i mean it's this is something we've talked about for a really long time so i mean i think it'd be great information um yes a year longer than school-wide right but but then sixth middle school didn't go to eureka yeah and was the reading with the pilot was it a whole grade level that piloted or was it just certain teachers within a grade level for school-wide yes so when we piloted school-wide we also were um piloting what we did is like a half a year a couple of people in each grade level did school-wide and then we had um another program that we were piloting along with it and then at the end we did talk about you know what are the strengths what are the how do we want to move forward but there were two programs in contention i guess you would say okay so yeah not um not everyone had access to all the units but we did had have quite a bit of representation in each grade level to pilot it i think that'd be cool information yeah and one thing i wanted just to piggyback on about eureka is when we were looking because i was looking at the data even last winter after we had conducted some of our testing and we were seeing some increases but my the way i was looking at it through my curriculum instruction lens is there was still a piece missing it wasn't a eureka problem there's an instructional piece that wasn't happening across the board using the data from our eureka assessments and such so i had talked to mr gold about the importance moving forward at that point in time before covid of really talking about the instructional practices that need to be paired alongside of a great curriculum like that so i think the increases that we've seen so far with eureka are more due to the standardization and the guaranteed and viable resource that we were using but we needed to start shifting what we were doing in terms of instruction to make sure that was guaranteed and viable so i guess what that kind of leads directly into what i was going to talk about related to the presentation um so when we left right before covid i had met with each team at least twice to talk about some of these instructional pieces that could be paired alongside the discussions about curriculum about resources and when i say curriculum i'm not talking about eureka i'm talking about the what of what we're teaching and those are the illinois state standards common core state standards so our teachers are fantastic they're dedicated they had dug in a lot on their own even leading up to when mrs steincipher was hired but there was a lot more work to do in in terms of taking the what of what we're teaching and breaking it apart and really tying that back to student clarity so that that could be tied to goal setting because as we know research tells us students when they set goals from themselves it activates a part of the brain that act that really um it drives their behavior and it gets them to want to learn on their own so we started talking about taking those standards apart really coming up with what is success with this standard look like and what is the progression of you know lessons that we should even be introducing to get a child from point a to point d with a standard so we had started all of that and the reason that's important especially at the middle school level but also at primary and elementary is because the success criteria and what students know they need to do to be successful with this standard is directly tied to the assessment process so that was our next steps pre-covered i have to give the teachers props because over the summer even after you know remote teaching in the spring we had teams of teachers still dedicated to taking that that work and doing it this summer and really tearing apart the what of what they're teaching so that we could continue at some point this year the assessment development so um i have to give them credit for that so we will we will continue to talk about prioritizing content in our grade levels you know we've got priority standards or power standards and those are the most important standards that we need to make sure our students master by the time they leave the grade level so that work needs to continue and i'm confident it will at some point but the silver lining really truly is is that we've got all of these robust personalized learning programs and i had talked to the board curriculum committee uh just a very briefly about how when a teacher is in a classroom they're making thousands of observations of students on a daily basis they don't have that privilege in remote learning so we're depending upon these personalized learning programs to gather as much data as it possibly can and feed it back to the teacher i'm very happy to announce that we looked at some data with both lexia and imagine learning today and we're really starting to see the programs take hold lexia was already well established but the program imagine program is really starting to take hold and root itself and you can see the usage going up and now we're starting to get really detailed dashboards of what students need what so that'll be our next kind of goal is to talk administratively and then with our teachers about how we can support them in continuing to to encourage the use of the programs using that data to move students forward so um it's really i i'm not a fan of covet i don't think anyone is but if one good thing came out of this it's really changed our teachers focus to using data to inform their instruction so i i would just say that that is a positive that's come out of this they were doing it before but we've really given them the tools to take it to a whole new level so um best practices we'll contin continue to talk about assessment and again providing that feedback to students and then of course student reflection and goal setting is something that hopefully we can kind of return a little bit more to as we have students in buildings questions sure thank you real quick on the special ed performance report we received from the state so i'm going to let aaron take it over do you want to want this okay okay so um mr gold mentioned that he was going to put in the packet the illinois the isb accountability and support system lea determination this is very similar every year isbee would go through and see if we were compliant in a variety of indicators for special education so this year they did it a little bit different before you were compliant or you were not and if you were not you had to develop a plan have a committee submit it to the state and then show results so now this aligns more with like what they're doing for essa they took achievement for students who receive services out and put that into essa and now they're looking at the nine other indicators so it's a positive thing it looks at everything from pre-k to our ieps and just ensuring that we're in compliance with the law and you had can have a total of 27 points and big hollow had 27 points so kudos to the department they um really don't have any areas right now that we need to look at to improve this is using the year before data so we're hoping to continue with this trend perfect good five years ago we were having trouble in this area yeah yeah so they've done a really really good job of cleaning this up good job thank you thank you thanks doctor uh last item of my report is the eighth grade graduation i just put the date in here this uh duties here at this time and i did we have secured the mchenry outdoor theater for the program as well so that's great thank you on that date thursday i'm sorry uh wednesday may 26th last day of school we the may 27th thursday that's it for me all right uh does anybody have any questions on the september employment report just one thing we're still looking for health aide right mr gold we'll get we're we haven't posted yes all right we're gonna keep keep looking for one more okay so anybody watching out there if you know any health aides have them apply please yep um can hey please have a motion to approve the september employment report second julian yes yes yes anybody have any further questions on the e-learning plan can i please have a motion to approve the proposed e-learning plan for big house school district 38 as presented during the hearing promotion second joe and lauren all in favor as the motion is read say aye aye aye can you pose nice have it uh we accepted two furlough requests from janice hoffman a food service worker and christine knapp food service worker we had a foia request anybody have any questions on the fully request so anybody have any questions on the monthly building administrator report anybody have any questions on the meeting agendas i i had one i was reading the one agenda and it talked about a big hollow middle school equity project i was wondering what that is yeah scott you want to explain better jump over next to a mic so it's we've had two meetings um really it is a committee of teachers right now looking to expand to the community have students um and community members parents to really start looking at the systems we're doing here at big hollow make sure we're equitable and how we approach things such as race gender sexuality the whole gamut just we really want to be we want to be an inclusive community here at big hollow so we want to make sure we're addressing those and make sure our practices align to make sure that we are inclusive make sure we're being equitable across the board for everybody who comes a big hollow so it's just getting off the ground now so a lot of work ahead of us but it's two meetings in so we've barely scratched the surface so that's awesome very great idea thank you anybody else have questions i guess for the african-american parent advisory yeah how did that go i was curious to see what their feedback was it went great it was a very good meeting we did it via zoom the other night um we're going to have some follow-up tomorrow at our ministers meeting and kind of talk about our next steps but it was a really solid meeting i think we found out through zoom i at least have with the cac meeting and now the african american committee parent committee that we we get a little more engagement because all those thoughts that are going on their head end up on the chat and in a regular meeting we don't always hear those thoughts and so there's a lot of engagement happening and uh um so we have actually now we're going to put two parents are going to co-chair it with uh myself and i think i'm recruiting dr king to help with that uh she's got a good background in this equity area so um so we're gonna meet with them and we're gonna develop the next agenda and keep the conversation moving forward so it was good very good good you have anything else right the next regularly scheduled board meeting will take place on monday november 9th 2020 with closed session beginning at 6 00 p.m can i please have a motion to adjourn joe and julia all in favor's motion is read say aye any opposed eyes have it thank you everybody thank you thank you thank you

okay um first of all i i want to just address this to the faith dr sparlin the rest of the administration i appreciate the um the plan that you put forth for us tonight at our last meeting on the 28th we were really kind of pushing as a board it's like hey let's get back before thanksgiving what can we do let's let's really move this direction and to come back and say no it's not going to be thanksgiving it's not even going to be 2020 it's going to be 21.

we do have a full quorum here today no one absent we'd like to recognize some donations give them to the lord school district dr wright would you go through the host and we have made sure that we have said thank yous yes sir soon as we approve we send the thank you notes yes sir the first one is the donation foster financial and current shared sires backpacks with supplies pennsylvania markers for students k-6 valued at over 2 000 next john hobson center for american indian health and others helped to secure 4 000 masks for students 10 buckets filled with cleaning supplies by the way those are hard to come by and the value of all of these materials in total likely exceed five thousand dollars but very much needed and very much appreciated and then jen youth of the america emergency school mill deliberated this is a safeway grant that was secured the amount of a thousand dollars to help our food delivery program so each of these entities and individuals will receive letters of appreciation thanks thank you dr wright we have a motion to accept these donations with a heart full of gratitude and a motion for margaret on the second from check all in favor thank you next item on the agenda is recognition of our vr star winners dr wright yes the uh our employees will be we will receive these awards from their respective principal uh tomorrow at school and what we're trying to do to keep the numbers down so it's not from a any disinterest in their part first heather fuller could you come up for just a moment and give us a little bit about heather and some of the things and she's been in the front office and so all of our families know her and she just works so well with the families especially during the last six months while we've had this pandemic going on she has been very genuine with all of our families and reached out and tried to help she truly cares about the kids and she knows them all i can say who's the kid that's the tall kid with the glasses and the orange backpack and she names the name immediately so she's just truly in all of our students we couldn't run such a successful junior high without her she's amazing thank you i was asked to speak a little bit about alexis vito alexis has moved to the district has done an outstanding job she's a hard worker very friendly super organized and anyone that's ever worked those front desks know how challenging those jobs are i will add today in today's environment they're among the most challenging jobs other than perhaps a 9-1-1 operator and they must feel like 9-1-1 operators at the level of frustration and anger they encounter and it's they do a great job remaining organized and professional so we extend our appreciation to both of those ladies we had an extremely unusual event where we've had two of our high school seniors an effort created by dylan baca over two years ago to have native americans recognized for their numerous contributions over centuries uh among other things of course the code talkers which only kept us from speaking german the rest of her life and other things that had significant contributions and uh also in the arts and so dylan came to me and asked me what he should do how would he go about this i gave him very rough outlines he took the bull by the horns and made this happen he and matty jones have driven this effort and two high school kids have secured a state holiday and if you let that sink in for just a second it's pretty amazing pretty amazing what two youth can do in a time where adults probably need the reminder of the importance of working together and valuing people and each other i was able to attend i was one of dylan's guests i was able to attend and listen to him speak i actually believe he did the best job of all the speakers including the adults and maddie also did a wonderful job within the organization so we wish to recognize that he's not here tonight but we'll make sure she gets this flag matty jones and the president of the indigenous people's committee and that is dylan baca a senior here at blue ridge high school dylan can you please come on so it's not often that we recognize our kids as we are stars but when they're started and donna okay thank you for raising the divine young man for your support and involvement on community thank you very much [Applause] i have to brag on bill a little bit he's my next-door neighbor and i've known him watched him grow up from his uh pirate days to his being a senior in high school he used to get off the bus and sometimes come to our house before we go home because my wife made excellent cookies thank you dylan for what you've done thank you donovan for raising him and raising such a fine young man anyway thank you we'll move to the next item on the agenda which is the consent agenda which takes care of the minutes from the previous meeting vouchers and reports some personnel items and just regular items like that some recommendations or policy updates are there anything are there any items that anyone has seen in the consent agenda that you would like to take out vote on separately and have a discussion on [Music] thank you the next item on the agenda would be item number 4.1 presentation and request for the approval of the annual financial report afr for fiscal year 2019-20.

and what i want to do is i want to go through since you don't have the annual financial report in front of you is i want to go through the summary page and the summary pages is the page that's going to be published on the district website it used to be published in the paper but it's going to be published on the district website once the board approves it tonight so this is just it shows the beginning balances and shows all the revenue that's been taken in for the year any transfers in or out all of the budgeted expenditures that the board throughout the year the actual expenditures and the ending fund balances for all of the funds and as you can see there are there there are areas that are blue blue basically means that that we've that i've transferred all of the data from our accounting system into their spreadsheet itself and there are several areas that i want to point out to you um if you see on maintenance and operation and i don't know if you can see it pretty well not if you can expand it a little bit on maintenance and operation you'll see that cash balance wise we started out with 1.2 million that's cash and revenues the district took in 14.1 million dollars in revenues we transferred out 220 000 and that was the transfer that we made out to the energy water savings account actual expenditures for maintenance and operation was 13.4 million i don't know why that didn't come through and what we had was cash remaining was 1.8 million and there's there's nothing there i need to put that is 1.8 million dollars so at the end of the year on june 30th or after all of the encumbrances we had a cash balance 1.8 million and basically what's happened is that's been what's been sustaining us to now we haven't had any we haven't had the need to borrow any cash from our line of credit because we had this large cash balance and i just want to tell you a story from uh i got a call from the auditor general's office wanting to know why we're carrying a large cash balance and i told dr wright about this is that the auditor general's office wanted to know why we had a large cash balance and i told her that's because we don't have to rely so heavily on borrowing from one line of credit and they wanted to go you know oh okay well i guess i've never heard that before because you know you don't want to borrow from a line of credit and you don't want to pay interest and she said okay well as long as i know that you guys have a plan for it you're just not sitting on your lawn on your cash balance so things like that the auditor general's office is watching out and wanting to know why you're sitting on a large cash balance because they want to make sure that i guess they want to make sure that school districts are spending down their cash balance down to the penny so um the other thing i want to point out to you is that right in the middle of the page it shows for food service it shows that we had a negative 266 556 revenues for the year is eight hundred six thousand sixty seven dollars we had an expenditure of seven hundred and ninety three thousand four hundred and thirty two dollars and our negative cash balance is two hundred and fifty three thousand nine hundred and twenty dollars we qualified for a national school lunch program equipment grant we had about 32 000 we spent out of that equipment grant we're still waiting for reimbursement from the national school lunch program for that equipment grant once we receive a reimbursement for that equipment grant that negative cash balance is actually going to drop down to negative 221 000 once that is received the difference between that is going to be negative 266 down to negative 221 which basically means that this southwest food service is actually making money so even during this pandemic they actually made money um which is you know pretty good um i was really thinking that we're going to lose money during this whole last year because we're serving all this food we're running the buses to all the kids we're serving all these lunches and serving all this food out to the kids in the community and they actually made 45 000 last year from the district and we're still you know making money and we're still trying to cut away our negative cash balance so i was i was happy to see that and southwest is always doing ways coming up with ways to try to figure out how we're going to make money for the district so i was happy to see that and one other thing impact aid um impact aid federal projects federal projects up on the top there impact data is rolled up into that federal projects line item 301 643 impact aid is rolled up with title 1 title 2 rlis all of those other federal grants and you'll see that the district received approximately 2.9 million dollars in revenues that includes impact as well it also includes forest fees so we have have approximately 1.3 million dollars sitting in that account and that's just not all impacted but that includes all of our federal grants so but overall i think the district is sitting pretty well we only have a few accounts that have negative cash balances without building renewal funds a little uh down to the bottom there we have a negative eighteen thousand dollars so that's just because the timing of some revenues that still have to come in from but overall i think the district is doing fairly well as far as revenues are concerned are there any specific questions in regards to this page at all i mean this is the whole meat of the page it tells a whole story of our revenues of our expenditures of all of our where we sit as a district any questions comments about the budget thank you brenda so we need a recommendation to to uh approve the budget as presented for the 2019-20 year i have a recommendation that you have a this is your night this would be a presentation of our monthly financial report thank you okay i have the student activities report up on the screen for you the balance is as of september 30th 2020 in auxiliary operations we have 117 348 tax credit account we have six hundred fifty six dollars and then the student activities account we had two hundred to eight thousand nine hundred and fifty eight dollars and some change the next page shows the fund balances it's this is the beginning balances as of july 1st 2020 the revenues that have been taken in since that point time the expenses since july first and then the fund balances that i just mentioned and then the next page are all of the checks that were written for the month of september for all three accounts auxiliary operations tax credit and student activities and the checks written for the month was 12 212.69 the next report is the operating statement and cash flow statements for maintenance and operation and capital if you go to the second page next page you'll see that the adopted budget for maintenance and operation is 14 million 23 445 this includes the transfer out to the energy and water savings account of 225 955 year-to-date expenses is 2 million 529 400 464 what we have in comfort from now until the end of the year is 9 million 472.