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and then we'll also do that for staff and so we'll keep a running total of that on the bottom of the chart as well for each week what we won't do is to say for instance a particular building has once one student one staff member and part of the reason for that is there have been situations where only the person that has been identified with having covet has been the only person impacted and so then it becomes very easy to identify who that person is and so we continue to keep at the highest level that we can the sensitivity of this and making sure that we don't reveal information on a personal basis where it's easy to identify at the same time i understand that there's going to be people that say things and even tell on themselves if you will self-report to others what may or may not have happened that's their call as far as at an institutional level we're going to continue to make the highest level of privacy and information for for our students and our staff members as well so we're looking at adding those two additional lines i really think that that'll be beneficial kind of answer some of the questions that we are hearing out there from our community members one thing that i know has been requested and that is when we send out an email for instance from one building about a situation that took place in their building to the stakeholders of that building we've had other building parents who have said we want to hear that information too we're we're not going to do that we still again we want to really honor that trying to keep it as close as it can on a need-to-know basis again understanding that there are going to be people who afford emails and different information again that's a personal choice that is made by them we're going to continue to try and keep that at the highest level as well so just an update on some of the data information that we're going to be sharing and updating our our information as far as the positive cases what we're working on right now hopefully by wednesday of this week we'll be able to go back and post all that historical data and then moving forward by friday on friday at four o'clock is when we'll update the past week's cases of positive identifications rather than do it on a daily basis again trying to keep from being able to identify exactly what building it's coming from and what the situation involved is with that so that's just information for you for our public as we uh are continuing to try and provide additional information for them understanding of course this is a challenging time for parents this is a challenging time for students for staff members and we want to be able to share information that makes sense that is helpful for them as they make decisions and i think it's important to remember we still we have provided that opportunity for people if they don't feel good about this to make that decision to be distance learning or in person especially when we're in green as far as data review i think it's real important again that we continue to let our people to let our board know we continue to review the indiana state department of health information which includes the positivity rate includes the county color codes the zip code data and now there's also a new chart that indicates the new cases bicep codes so not just how many people within your zip code that have been infected but now they're releasing another one that has to do with new cases within the zip code so we can kind of see where the spikes within our county between 500 600 000 people where can we try to drill down and see is that impacting just certain areas more than other areas as we make all these decisions again please understand that not one of these is like the data point that we're going it's all of them combined with our own crown point school data that we have and then also looking at we get a weekly update from the community healthcare system that gives us kind of an idea of how many beds are available how many ventilators available all the different information that they're collecting as well to really try and bring that information together and look at what are we doing as far as how we continue to move forward here within crown point community schools so any questions or comments that i can help you guys with that i think could help our public as they're watching this video or will be uh as we post on our website all right i mean i appreciate it's one of those things where you know people want transparency but there's but you also got to protect the people that are affected by this so i mean i think you guys are doing a great job of managing that um the cumulative totals of students and staff affected i think that's you know that'll be helpful to kind of put put the grid and more of a perspective of who's being impacted so i think that's a good upgrade as well i i shared a i had a conversation with todd on friday and i brought a question to them if we had any metrics or considering metrics on a number that would require a classroom shutdown or a grade level shutdown or a building level shutdown and you know we i think we both read an article and thought came up and did you have any thing to say about that so the the advice we've been given is that there are two positive cases in a classroom which is easier to define at the elementary level than it is at the secondary level that the students within there would all be quarantined we continue to receive ever-changing guidance on that and so we're trying to just stay with that fortunately to this point we haven't got there yet between the information we're receiving from the state and the resources that we have when we get to that point we'll be we have people we can reach out to to get final advice based off of what is happening right now um rather than just a document that was posted at one point in time so i think that's really the key here we've got we being the lake county superintendents have a meeting scheduled via zoom with dr lavi lala two which is our state our county health department doctor to talk through some more of the changes we're seeing in the spikes that are happening as we continue to look at that and evaluate it last week i was on a zoom call of all of them the county superintendents to and even regional superintendents as we're all looking at this struggle together i can tell you that one of the common things that we're hearing from all the superintendents is we still are not seeing the transfer taking place within our buildings so in other words a student a staff member may come into our building and then test positive and impact people around them because of being close contacts but as far as me coming into the building and now mr warner you contracting the virus from me we aren't seeing that still and i think it's interesting as you look at national trends there was just an article out of the new york times that had an article based off of that very same thing washington post had an article looking at all these different data points from multiple states that's just not what we're seeing within education realms right now and i emphasize right now because this is a fluid ever-changing situation but that's what we are hoping continues as we move into green so we can continue to have our kids in buildings uh item seven other business of the board um anything you guys like to discuss this evening that has come up that we maybe haven't had an opportunity to put on the agenda or just conversation we're worth able to have prior to the meeting okay anything specific i moved for statements of appreciation and recognition we start with mr badger do you have anything to see i do um i saw on crown point cares facebook page that um a parent from timothy ball had called into one of the local radio stations and gave special recognition to principal cuccina for taking the time to walk a student to class the day after national walking to school day because that student was not able to um walk on the on the day that was designated and i thought that was that's typical nick but i wanted to make sure that i mentioned that today a very cool thing for him to do go above and beyond anything else um mr ranger we know you got a couple sport updates for us right a little bit um so as mr g and fermi mentioned we had some success both girls soccer and girls volleyball the girls volleyball great season and unfortunately lost to a really good monster team on saturday and five cents for a chance to go to semi state girls soccer team won their sectional as well advanced and was down two to nothing and then lost in overtime three to two to chesterton so two great seasons for the ladies bulldogs so uh congratulations to those ladies and then uh special thanks and shout out to everybody involved in these decisions being made with the information we're getting to decide on whether or not it's green yellow red obviously dr terrell is our chief officer makes that decision but he's getting information from all these sources and then talking with our cab his cabinet and making decisions that are won our best for students staff faculty and everybody involved and i would just like to say thank you as a community member and just happen to be a board member that we are doing this with information and once again as most people know we're not even sure if anybody has the right answers but we're doing what's best with the information given so on behalf of myself and i'm sure the other board members thank you to everybody that's involved in those decisions on a daily basis because it's not easy and nobody has the magic button so thank you it's not going to add to your sports updates so girls and boys cross country teams both competed in semi state this week um boys will be advancing and going down to terre haute this weekend so congratulations to them as well so and i forgot the girls golf team who finished 10th in the state first time or second time ever top 10 finish in our history but congratulations those ladies as well the football team has their first sectional game friday night against maryville possibility for snow in case you're going to attend thanks well while we're on the theme of sports uh the last board meeting we had jesse is a mendez track yes so did you guys did you guys know that the following week he was participating and now i'm looking at scott badgers kind of follows it more yeah participate in national event i think he came in ranked in the top five and well yeah he he is the number one wrestler at his weight class number one correct became the number one yeah a major national flow wrestling competition they do once a year i believe he was 138 138 pounder he uh won it with a takedown in in overtime uh to become the number one the number one guy in the country after we had that meeting we were i was together this is after he got his accolades from right right from lisa back um not a specific one but i don't know across the elementary is that timothy ball for sure the bullying program that they run uh is that something that we are are all the elementaries participating in the bullying program and with the kindergarten or first grader this year um questions that they came home with in the little worksheets that so simple but they were really uh hit to the point so i think that's something that we've always discussed around here with the advocate programs and you know and what not to take place but that was a neat activity to see and um i also wanted to comment on the new cabinet structure um i think as board members not that we i'm not going to say that we may have ever questioned anything in the past but when it was when this new um kind of cabinet structure was formed i know we're all very excited about it so you know for anyone maybe listen i'm talking about mr hartman leading as chief academic officer and having mr g and fermi as our secondary director of secondary education mr mears is our elementary education so we're all excited about that i think it's yeah i think it's important to note that that was part of that was feedback that was given to us especially at a teacher level as well as during the interview process uh questions that we hit on uh with our finalists about you know how things should be structured specifically and just becoming more efficient so yeah i'm with you i applaud that those changes as well i've almost got it all worked out one other thing i i smile under the mask but i want to thank mr gill in the back for streaming our meeting this evening so the first time we're gonna you know first live stream i know the last one got put out on a what a day delay or whatever it's pretty quick but uh mr gill i also want to thank you for you know i can't sit here and say how well i know you how good i know you are at your job but um the stress that i'm sure you've taken in the last eight weeks uh all i've heard for sure is that i've never backed away from the challenge and i think as i know the board members up here um that means a lot and so you know thank you for thick skin and sticking with it because uh you know that that's all you can do right so appreciate it i've heard from members of the public and they said it's loud and clear the video is good you're doing a nice job zooming in on the speakers and at that time that i received this text there was 19 it just moved up to 20 viewers so all those who are doing that now it's at 25 25.

there we go very good and and you were even able to finally get board members logged into their own email address thank you for plus technologically challenged individuals that's a good point uh mr agent i want to make my last comment about that with the uh at the beginning of the month following the last board meeting us board members received our cps email address well in the switchover from the way the board email used to get forwarded to my yahoo personally as a board president i would receive it and pass it along to the board members my email address dropped off by accident i have two digits following my name and it got dropped off so for three weeks i wasn't receiving board emails so i'm sorry for anybody who may have reached out to us or been waiting for comment um luckily we figured it out it was a simple mistake of my my email address missing a couple digits and um you know we'll have that problem moving forward but i essentially mentioned the board emails that mistakes have i would just advise never put an exclamation mark as your last password because it is somewhat confusing okay anything else this evening from anybody anybody uh um yeah we've we've been pretty flexible on the opportunity do we have anybody that would like to make comment before we look for a motion to adjourn any um in the audience if not the promotion second moved by mr angel sacramento badger all the all right thank you [Music]

tuesday october 27th meeting of the independent community police oversight commission to order okay let me take roll call commissioner maori yes commissioner bill ups president commissioner burch president commissioner caldwell commissioner carter here commissioner evans president commissioner admin present commissioner walton is out vice chair todoro here chief jackson councilmember members lum and rim lowy here okay we have a quorum is there a motion to approve the agenda shot evan so moved second all in favor aye aye aye any opposed uh motion is carried public comment so i stopped call here okay i don't see the call any longer i was gonna say even i could see it for a second there yes okay i don't see it now okay well we can revisit um public forum at the end or public comment at the end if we have time if a caller reappears and you all should have the draft of the september meeting minutes is there a motion to approve that so move is there a second second and all in favor uh uh any opposed yes i'm so sorry i'm sorry i thought you were saying aye yeah no i and obviously i don't vote uh i'm a non-voting member but i did raise my hand but i'm not on the participant list that i can find so you wouldn't have seen my raised hand i just have a i have a minor amendment really uh to the minutes yeah for september okay oh okay in the communications at the end um yes it's minor really uh where it says council member one mentioned the 2021 agenda will be assembled in december 2020 [Music] and suggests leslie the commission should provide i'd like to change the following should provide some policing policy recommendations to assistant city administrator john fournier it's a minor amendment okay hold on so i want to make sure i get it right i have two changes actually in the first sentence i would like to change it to read how the committee reviews state and federal legislation and makes recommendations to adopt or approve legislative proposals so please change topics to legislative proposals so it's it's clear okay important to the city and then the next sentence counts number one mentioned the 2021 agenda will be assembled in december 2020 and suggested the commission should provide some policing policy recommendations to assistant city administrator john fournier okay got it okay thank you for that any other corrections any other corrections modifications are before we all right so we have a motion from commissioner carter in a second from todoro hargraves vice chair todora hargraves um all in favor of approving the minutes with the um amendment the correction any opposed motion carries um did you mention that the caller was back denise yes all right could you put the collar through okay good afternoon hello caller i think they need to hit star six to unmute caller can you hit star six to unmute yourself or were you just listening by way of phone i think i'm unmuted now yes you are all right so i continue to be confused by the youtube stream and the phone calls i i'm sorry about that no worries um uh i i think where we are in the meeting is public comment um and so i just wanted to call in so my name is uh dr kevin carpiac i'm a criminologist uh student of a researcher on place oversight uh and i just wanted to say a little bit about um to kind of applaud the efforts to work with the nrpd on the data portal which i think is i think there's some really interesting and cool things that can be done with that but i just also want to make sure that um thinks about some of the dangers of doing that as well like i know kind of open data always sounds like a great stuff but oftentimes those those data portals can could be put to uses that are not intended they can become kind of crime maps and actually kind of ways to target certain kinds of neighborhoods and populations uh in ways that um for example many of the kind of non-profit organizations that work with local governments to create data portals for government have actually kind of refused to do specifically police data dashboards uh for many of those reasons and i just wanted to to put in a comment to proceed with caution along that um one potential place to look for some of the the background on how to kind of fruitfully uh present some of that data is a recent report by the center for policing equity and the policing project at the ny school of law called collecting analyzing and responding to stop data a guidebook for law enforcement agencies governments and communities it's not a perfect report but it's i think a good place to start and a recent one that's all i have thank you so much kevin [Music] denise is that our only call that's our call um so certainly that was very timely i actually happen to have um just downloaded that report so i can i'm making a note to send it to everyone um it is really important for us to think about using data wisely and responsibly and making sure that we are not creating problems as we're trying to solve problems including transparency um i haven't read it yet so so it'll be interesting for us to read it and to think about um how we might avoid some of the pitfalls of sharing information the first thing on our agenda in terms of business is old business so we have a response to the public safety resolution from june and i can i believe i have the resolution up i can share my screen um sarah i believe you are taking the lead on explaining this document yes uh i'm happy to him let me um okay and now whenever i do this it's super hard for me to see what you guys are doing okay can you guys see that on the screen okay is it too um is it what is it it's distorted oh okay let me stop sharing then no i think the last screen though was readable it was just uh the first the first one was uh not okay hold on one second okay i'm not sure what the difference was in them but um i'll just there is an option to optimize it so let's see is that better yes perfect perfect so there's a button to optimize it for video and apparently you should not use that button is that the one you wanted to share lisa or the actual resolution that we had just drafted that's the that was the summary response no i really would like to share the um the one that you're drafting um and so which is that which one is that what's the title of that response to or responding to uh it responds to okay yeah so what's that version one at the top yes version one that's it perfect thank you my apologies it is coming up we had a lot of paperwork going on yeah there are a lot of documents but that's okay um okay so now let's share it without optimizing better yes okay there we go huh can you see it now yes okay perfect oh it's still the summary but i can provide context um i can see it you guys just can't see it so last time uh at the last commission meeting we had presented to you the document that lisa um so beautifully keeps sharing which was uh a larger sort of summary and overview of what we were thinking about as far as what the resolution from the council in the summer had been around sort of the initiative of igpak and this large-scale um review of public safety in ann arbor and then when we brought up that summary with you all at the last session uh lisa had just directed us to consolidate it even further to sort of pull out themes of what sort of the collective commission was seen as the pertinent most pressing issues and so that's what this document is it is a resolution in the form of sort of a response to the city council resolution um that gave ikpak the directive to have a stake in and help shape the public safety um in ann arbor so that is what this resolution is so can you now see it yeah yeah thank goodness so it's a it's a summary of a summary an official response back to city council does that make sense to folks yes okay you want me to read it no um well why not there may be people who cannot quite read it um cannot quite see it if they're watching on television it's kind of small that way okay council member um i mean council member ram raleigh has raised his hand go ahead um thanks i'm sure i'm gonna have a few other questions but real quickly the last resolve clause uh wait wait ali can she read it first so they know everybody knows what it is before you do that sure thank you okay okay go sarah all right whereas we are in the midst of a movement that is rallying not only our community but the country as a whole this movement is up is an opportunity to look at and reshape the system of public safety and policing in our community as it evolves for generations to come and for the betterment of all and whereas we acknowledge the resolution presented by the ann arbor city council in june 2020 proposing that igpak lead a multi-stakeholder task force to provide city public safety recommendations and whereas city council unanimously shared their support for icpoc and that the commission was the correct entity to define what next steps should be and how to best achieve them and whereas recognizing that many of their views and actions put forth in the council's resolution are already functions of igpak and whereas igpak welcomes the opportunity to add new responsibilities to our work and be able to incorporate a broader understanding or more comprehensive approach to public safety and whereas epoch already has a considerable workload any additional tasks will need additional support resolved city council confirms their continuing support for epoch to perform all duties as defined in ordinance 18-30 and to expand those responsibilities in response to the need to reimagine public safety in ann arbor and resolve the city council reaffirms their support that additional resources potentially including but not necessarily limited to administrative technical outside expertise or financial will be provided as necessary to complete the work and resolved icpoc will need to engage with a wide range of stakeholders from throughout the community and resolve icpoc will need to devote resources to obtaining and analyzing data and resolved icpac will present to city council within 90 days a request for specific changes to audience 18-3-0 which will be supported by the statements of the scope of the work the goal is to be achieved a timeline and basic action steps and detailed requests for any needed additional resources thank you um so now i know we have some friendly amendments um and council member ram lawyer you had one and i have some in writing from council member lom and commissioners um if there's anything you would like to add change or questions you have about it i don't have any amendments to offer i'll just listen to um the amendments being put forth and then have questions or respond to things thank you and to be able to incorporate so one two three four five to our work and two i think there's a suggestion to add the word to here yeah and then yeah and number six there was an um considerable workload and there's a suggestion for an and there um and then there was on the to amend the to community conversations regarding so that was the first resolve clause yeah so you want me to yeah you could and then i don't have to go ahead okay so first thanks thanks to sarah and on and jude for working on this i did a lot of very good work as usual um so yeah so so my my suggestion um for the first resolved pause was an amendment uh to change the wording as follows instead of saying and to expand those responsibilities in response to the need to reimagine public safety i would suggest changing it to and to expand those responsibilities in response to community conversations regarding reimagining public safety and the reason i suggest rewording it that way is because when i read this my immediate question was has the need to reimagine public safety been established uh council has not had any conversations about this we of course have had a lengthy conversation when this resolution in june was brought forward by the mayor council members brand and this was ackerman uh the resolution was not approved so we discussed this event that we did not really talk about you know at the time reimagining public safety so yeah there have been lots of conversations swirling about this but no one has this is a policy direction that first needs to be established that we want to and you're going to get a new city council fairly soon very soon um but we've had all these community conversations about this so i thought that maybe that wording at this way would reflect uh what has actually occurred so hence the recommendation or suggestion i should say that makes sense now seeing it in its pretty final form are there other thoughts or questions or just one question too uh wondering what you would like done with this resolution uh since this is ickbox response uh and you're saying at the end uh in the resolve budget that that if pop will present to council in 90 days time this request for certain uh revisions to come to or changes to the ordinance that established epoch my suggestion would be to con that you probably want to convey this as an information item and that can be included in the next if you vote on this tonight it could still be included in the council packet as an information item and boards and commissions do this sort of thing for the november 5th agenda and i know for that agenda lisa dr jackson will be giving again one of her she really knocks it out of the park whenever she and i'm sure you all catch her when she gives counsel the in the city the updates the ipoc updates and um you know what that's a really subjective description i understand everyone is not a fan i'm a squirt fan you hit a home run so um you could reference it then too as well anyway i i wasn't certain how you wanted to then advance this to council uh this because it's it doesn't work necessarily as a as a resolution coming from council member ram lawyer myself but it seems to be more appropriately an information update because you're telling council that we're going to present yeah a follow-up request with specificity in 90 days just wanted to point out too lisa um i feel like it was brought up just in separate conversations that we weren't in favor of describing what this would be as a task force i'm not sure how that ended up in this draft where is that in in the second whereas but maybe it was just a matter of speaking to what city council had asked for and not what we and we're instead saying that we will take this on that we're not using a task force um how about i i actually understand you and i don't know because um i don't think i i the things i added to this a few days ago were really tiny um and it wasn't in this area however i can see how that might be confusing and so it might be um [Music] um how about um we could take that out for the sake of commuting a confusion and just use the word evaluate if i could type it so i'm proposing that evaluate city public safety recommendations does that make more sense yes yeah okay that way there won't be any confusion that we have absolutely no intention of starting a task force supervising one operating one um but we and and and i think maybe that came from you know just the understanding that that was part of the request the initial request that was made from city council however that's not something we're going to take on but evaluate i think serves that same purpose is that fair okay um so is there anything else that we might add to this that would um make everyone um comfortable with us putting this forward on the fifth there we can all see it on one page uh this is anand and i have a thought about about the very first paragraph yes and and i thought we changed it but we're coming back to the older it's like what we're doing is going to impact for generations to come i think this is a little bit like uh exaggeration and things change i mean i hope it it will not be for generations to come i hope that the next generation will have even better so to say that we're going to do something now for generation to come is not like realistic and it's exaggeration uh of our power and it's not a good thing that we do something now and it will influence for generation to come i mean things evolve and change so there's a different way to express it i think we change it some and then it was changed back so do you know what i'm talking about yes here in a very very very paragraph you know like yeah as it evolved for generations to come safety and policing in our community as it fell apart generation to come we don't we can't do something now for generation to come maybe for for you know foreseen future or for many years for something like that but maybe for like the betterment of future generations because i i definitely hear what you're saying and on i think but we changed it yeah oh yeah i was here trying to imply that it doesn't hurt to leave it but it doesn't sound realistic and it sounds a little bit arrogant in my opinion that's what we're going to do when i read it i didn't see it as hyperbolic um and i think i mean i'm not i think you all can decide how you want it organized however um i i do think you can make an argument that even forming a police oversight commission commission changes right to some degree for generations to come um however i am i you know i i think this should be the most efficient effective piece of uh resolution that it can be so i i i welcome any way to tighten it up about how about if we use um public safety and future policing in our community strike the entire sort of last line and end yeah about the community it doesn't then it doesn't end for and better for the betterment of all doesn't it doesn't follow but it's in our community for four or for the betterment of all maybe yeah yeah really to reshape to look at um and reshape the system of public safety and future policing in our community as it evolves and for the betterment of all i think that sounds that sounds really fine i'm really good at cutting out words yeah not not necessarily so good at adding them but i'm great at editing out no it's actually it's good to write something and go over it and say what word can we take out what sentence we can replace with the word is a good practice um sarah is this highlighted because of me what i did um it might have been francis i think she had some like very little yes i have a question about that um because we're not necessarily doing anything with that we're referencing what city council did um or where they stand currently my question is should both of those be whereas paragraphs as opposed to resolved paragraphs as i always thought resolved paragraphs are what we as a commission are resolving to do as we move forward i almost got this confused i don't know council confirmed their support like saying it's more our action rather than city councils right so because this is you know it's more as like whereas if pop already has a considerable workload and any additional tests will need additional support and whereas city council confirms their continuing support and then end whereas city council reaffirms their support and then the resolved clauses start it could be this is annan again it it could be like it start for you know something like epcot will perform all students as defined in the ordinance and expand these responsibilities in response to community yeah i mean we can take the city council confirm and we can put i mean counting on the city's support count on the continuous city support will be the last paragraph so start with what because after the first the highlighted yellow it says what epoch is going to do actually okay that explains it thank you i was trying to kind of look back at the original document but i couldn't see the um comments in the original um i think commissioner alum has another one has another question i just think okay please um please just yell i can't see your hands because because i'm here i'm sorry i know go ahead i would just say when you've written it with the whereas clauses followed by these particular resolve plus i think it's a good logic flow i mean you're making the case for what you're resolving to do and i think that so i think that the whereas clauses are complementary and it leads to your whereas clauses nicely so i would not convert um these whereas clauses i to resolve clauses i think i i think what you've written um makes the case for what you're saying uh you intend to do commissioner um i'm sorry council member rum lawyer yes thank you um back to the first paragraph you know this is the commission's document i don't want to step on any toes just uh wondering if we could if it could they could add you know what kind of movement this is um we're in the midst of a what type of movement i think it's important to really um maybe a identity want something as broad as a social movement or a what were you looking for something more specific yeah obviously it's a social justice movement um you know uh and then the the word opportunity and look um i don't really like the the word opportunity sometimes because it sounds opportunistic and i don't i don't believe it's how perhaps the commission wants to come across as using this you know the the blood that's being spilt as an opportunity necessarily so uh this this this you know so i just that was more in reference to the the actual resolution itself but i i can see how it sounds like i'm talking about the other unrest i also think that a social justice movement isn't just about the lives that have been lost the social justice this social justice movement is also about the coming together of many different kinds of people across our country now to coalesce around one single issue and so i think opportunity doesn't necessarily just refer to um you know george floyd and all the other people who have been lost um now in 2020 or as we're going to talk about in a moment in 2014 in ann arbor right so um and i think it might be slightly optimistic you're the optimist ali you're the optimist usually i think it feels kind of optimistic to say it's an opportunity to assess this system so when i i don't know i just keep saying i keep wanting to use the word movement instead of moment you know to start that sentence off you know uh just pivot back to that word movement you know just just movement games to address and reshape the system of public safety is what i got it down real quick i don't know if that we could say something as simple as this is an opportunity but sarah do you want to speak to the way that people are talking about movement and moment in sure lisa i thank you i definitely um hear what ali is trying to say in that uh i think i heard you say like this um we aim to assess or what what had you just said well like my tongue just wants to go like this movement aims to address okay well well i i think it's let's let's work on the word moment because i'm not sure aim that there's like that's a whole nother kettle of verb be it's change but if you guys could work out that moment movement thing and maybe an informational piece from you sarah well yeah i think the the moment i'm speaking about in the second sentence is the opportunity from city council um to invest in having a voice in how public safety is reimagined um i wasn't speaking to like the movement or like the movement piece in that sentence it was like this moment this um the opportunity to take on these responsibilities so we can simply say that this is an opportunity right i i feel that's an ongoing weight on our shoulders and it's a 24 7 you know uh way to look at the responsibilities that we have and so i i it's never a fleeting it never will never be a moment is all the time i think it should be at least okay so we could say this is an opportunity to assess and reshape the system of public safety and future policing in our community as it evolves and for the betterment of all this and why don't we say reshape system of public safety and future policing uh for uh in our community as it as it evolves we don't need as it evolves so you want in our community for the betterment of all yeah um okay and anon you know i know your voice i would know it anywhere oh okay you know my accent i think and i know your voice okay i could hear you in kroger and i would know it was you okay um all right so whereas we are in the midst of a social justice movement that is rallying not only our community but the country as a whole this is an opportunity to assess and reshape the system of public safety and future policing in our community for the betterment of all right cleaner yeah stronger yeah all right i think all the input and so go ahead if you want the two results that are highlighted by yellow by um we can rewrite them so it doesn't start with the city council it's i think she was saying don't rewrite them right right yeah leave them leave them um after they got edited yes i think makes a makes more sense but before that slight edit so can i show you guys what it looks like without all the red marking now go for it because we should we should vote on this to present it to city council and so i want to make sure that this reflects everybody's sentiments that this is um where we are this was kind of a big deal um sarah anand jude thank you so much for doing the really heavy lifting on this i feel like the rest of us just added a couple little tweaks go ahead jane one other question um so i think it would also be helpful when you send this to council again if you do it as an information item for the november 5th agenda that will be added to the agenda formally uh and you can speak to it uh when you make your comments if you want um will they were you planning on including i think it would be a good thing to do this uh because it's like your memo attached to this resolution so were you thinking of including the uh response to the city your two-page response to the council resolution that document that you had up first on the shared screen that was um sarah was that just intended as a as a summary how did you intend that um i mean if councilmember alum thinks it will provide like further context on where we landed with this resolution have you all had a chance to look at i i think that came from denise today and the title of it is responding yes um and so we it you know we can i know i i i changed like one little spelling thing in it um and you guys could take a look at that and then um or unless you want to look at it now are we all finished with this one yeah can i just can i can i say one thing which is just because as i read it it seems to flow better in my mind in the first whereas in the second sentence yes ma'am this is an opportunity what about this presents an opportunity to assess yeah that sounds good i mean i i don't know why it just it sounded better in my head okay thank you for speaking up sorry i'm doing it the cheating way this presents an opportunity to assess yeah yeah i think that's actually a little cleaner and a little more accurate okay and um okay so let's go ahead sorry and on the narrative again uh if we have a couple like you know i i don't really have substantive changes per say that they're more you know just some verbiage tweaks um do you want us to send those to you um we could do that um why don't you send them to um sarah and cece me so if unless and that way we could move on because we do have to talk about a couple more things um and so um i will send it out again to everyone and say this is the summary please send me your comments and sarah saying back to me and sarah um because we should clean it up and i should get it ready and format as a pdf or whatever to bring to city council on the thursday following election day presuming we're all still standing on that day go ahead and very last thing i promise on this uh you should send this to the city clerk jackie boudry if you can say by noon on thursday so that it's placed on legistar in the packet and all of that so on by the 29th yes okay so that means that you guys need to get comments back to me and sarah by the 28th and then um that night i can incorporate them all and send them to jackie in the morning on thursday i start work at eight so i will be sending them her to her like 7 um so if you guys get to get them um by the tomorrow night that would be fantastic i will send them out again today just so everybody can look at it and then um i'll uh sarah and i can go through it just make any quick changes make sure um they reflect the intent and then i'll get them to jackie by thursday um so before and so while we have this up is there a motion to um have this added to the council agenda for november 5th as an informational item in the package i have one concern i want to express it and and maybe it's relevant anyway you know because it's right after the election i don't i'm afraid people will be worried and it will not get the attention that needed so i don't know what how the election the outcome of the election is two days after the outcome of the election i don't know how it's going to affect the meeting if anything but it's just a thought if you people don't think he'll make a difference then let's go 45th councilmember lamb so dr jackson is on the agenda for november 5th and she can bring everyone's attention to this and i think it would be nice to have this actually uh included in the agenda uh so that they have the hard copy of this i'm sorry i think it's going to help with the the presentation that dr jackson gives beginnings and this that that agenda is the lightest agenda i've seen in the two years i was not i've been on council so i'm getting super like probably get a lot more air time than it would normally be oh okay good to know i was worried that should be the other way around and also people so you're saying we won't be up till 3 a.m watching is that what you're saying no i hope not okay good all right this is there's a reason why i'm always at the beginning though you guys go way too hard for me i don't think i can't hang in there with you until 3 a.m every time all right so having said all of that is there a motion to present this council yes i make a motion i second it all in favor aye aye aye any opposed motion carries so let us talk about some new business sarah we're going to keep you on the hot seat and um you are going to talk about some outreach efforts you and i am and several other people have been doing outreach like crazy lately but you had some particularly salient relevant items to to apprise everyone of uh yes happy to speak to those meetings that i had um so sort of in vain with the initiatives we've been tasked with as a result of this resolution um i conferred with lisa about meeting with elected officials um as far as advocating on behalf of the community and hearing from state senator jeff irwin and state rep yousef robbie on what they felt were sort of top concerns and priorities for the community i had the summaries of those conversations pulled up who has been they're also in the report there's a report okay great outreach committee report if you want to they can people refer to them there yes so i can give a brief summary um so my conversation with um state rep uh robbie was really interesting um in that he just you know spoke to the advocacy that survivor speaks had been doing in the community uh rallying the community just getting them in the streets having them you know have their voices heard about a variety of societal issues and both conversations i felt um you know they were very much aware of what was going on um and he was making sure that you know we just stay in touch with all of the community partners and folks to make sure that the agenda we're moving forward does center the community's voice so that was very just like reassuring here and then state senator jeff irwin so he spoke at length around um lots of initiatives that he had done before he's even taken office um since he's been there most notably are um a few bills that he has on um presented at the capitol right now sort of around just oversight and public safety um uh senate bill 945 actually mandated continued training for all michigan police officers so it's something that i know is very important to chief cox just through conversations with him um and this is more statewide just ensuring that police officers um have a more rigorous and just continuous level of training around knowing and recognizing their own mental health and then also on calls when a call um you know that's the pressing issue um so that that was very exciting to hear about um there were also um different conversations he had um let's see oh yeah around sort of the input of civilians on uh m coles which is the board that lisa was recently appointed to um lisa can you speak to him coles absolutely so it's the michigan commission on law enforcement standards and the job of imcoles is to regulate all police departments in the state of michigan that speaks to training that speaks to licensing that speaks to enforcement of all of the regulations that the state of michigan puts on policing um he has been comprised of law enforcement officials since its inception that includes police chiefs and sheriffs um from across the state um however now there is um there are three civilians so i am one of those the other two um are pastors one from detroit and one from flint um and um the michigan department of civil rights now has a seat on the commission as well so there are four of us who are not law enforcement officials and i have perceived my job to be to bring an oversight perspective to that board that's a pretty broad challenge um i am sorry i was trying to think of how many people are on the commission right now i think there were 19 and that we bring it to 23 now um i could be off by a couple of people um and jeff irwin and i have had some conversations too about police training um and um and about adding more civilians so i'm the only oversight professional on the commission right now so i'm the only person who's trained to think about oversight and the only person whose goal is transparency and accountability um certainly the other two civilians have interest in that as does the um tony lewis from the michigan department of civil rights has an interest in in thinking about the legal aspects of how police operate in the state of michigan but it would be helpful to have certainly more um civilians on that board to have a little more weight to what we're talking about yeah which is something that yeah he had advocated for as well so i think all in all um definitely we'll continue conversations with them um especially as different bills are proposed and sort of make their way through the house just ways we can advocate um just them doing their work to help us do our work better just really strengthening and improving the partnerships sort of across the community and at that state level to really ensure we're using this commission and sort of the way that we are positioned to really champion and advocate um on behalf of the community in the concerns of public safety please so thank you go ahead council member alum thanks and thanks for your work your you're out your great outreach work um sarah and uh uh muhammad deandre and anand [Music] this dovetails nicely into well this this is an example of what i was communicated about and amended the amendments to reflect the minutes to reflect these types of legislative proposals that this city council um policy agenda committee there are no citizens on that it's just a council committee uh they annually come up with uh recommendations on policies that uh that this committee will recommend to council advocacy positions on which then evolved into resolutions that the council votes on typically and approves and then those are referred to our various uh state and if appropriate federal uh legislative representatives um and and this committee was created as sort of the funnel before all all this legislative stuff that's happening out there so that there's one committee that sorts through all of this and they start with as their guiding principles the recommendations that have been established for all these topical areas um various boards and commissions provide their guidance on legislation and that's why i was just saying it needs to do that and uh they will be comprising they that the members of this policy agenda committee will be comprising the recommendations which are the plan the annual plan it's reviewed annually updated annually i've only been at this for a couple years two years i think uh that is also approved by council so things like this any recommendations on this kind of legislative these types of legislative actions i know that we have gotten back in july from uh we council have received uh in response to one of these resolutions that we have passed this one had to do with police oversight and lean access uh rebecca uh state representative rebecca warren wrote to council in july thanking us for the copy of the resolution and then she also did reference um [Music] i'll just read from that letter quickly she wrote this more recently the detroit caucus the michigan legislative black caucus and house and senate democrats announced the introduction of the equal justice for all legislative package which he then goes on to describe so what you need to do is just basically kind of come up with a list of these legislative actions that you would like to see the policy agenda committee recommend to council uh for the their annual year for the for the uh 2021 so thank you and we we have been compiling a list council member ram lawy did you want to add to that no i just have a question and i should know the answer to this but i know um chief cox is with us here i think in attendance and we're talking about policy issues um and much has been brought to my attention on you know knock warrants where where do we stand uh as a state of the community with no knock warrants what do you mean like are they legal because they're still legal yeah pretty much yeah that they are legal and and it's something that we we practice here um when are they practiced if i could ask too one thing i can say is that they are practiced in the city of ann arbor um if not by ann arbor police but by multi-jurisdictional teams so for example if the state police has um an effort going on or if another jurisdiction has an effort going on they might alert the aapd and then uh you know they may cooperate in that effort but um chief good evening chief yeah how is everyone doing today so um no knock warrants are a little bit more complicated than i think what what people might understand so they're one of the most difficult ones to get in general and they're issued by a judge or magistrate certainly and so uh the purpose of it is really the circumstances of what you're asking for it for if there's a hostage situation or something like that and there's some you know there's some violence imminent violence that could happen or what have you uh i probably would say that you don't want to take that option off the table when you're talking about saving a person's life that's the only reason why probably i wouldn't rule out no knock warrants outside of that i probably would not knock on wood here uh ever doing no knock in in um in our room just because the fact that you know um those circumstances are pretty foreign foreign i would have to sign off on any of those in an hour and um the circumstances would have to be pretty pretty dire you know and when i say that you know where it's to save a life you know uh by us asking for it but you know again that is you know they're they're issued by judges or or clerks and the circumstances determine whether or not you get those and the idea is you just don't ask for the that for any any reason you know person didn't pay a target parking ticket get it on my point no that's those aren't the conditions under which you would ask for something like that so um i i can't say that they're inherently bad but they certainly can lead to bad things if you ask for them not in the right circumstances ali so the i guess the question is we we don't you know we're not doing them on a regular it's not something i would probably look to allow to do but the fact is i don't have that crystal ball to say uh there's not a circumstance out there that it would not meet the conditions for one could could it be simply outlined as to what the conditions are since there are so few of them ali could we like could we move this to a different section here i apologize your meeting i don't wanna but this is something that's come up quite a bit and i think it's an important topic i just want to finish the outreach portion and we're going to talk about data collection with the chief and so then you could talk about no knock warrants in there too if you wanna um sarah um so i met with stephanie chang who also has a senate bill pending about collaboration of animal police and social work um did you want to say anything about uh were you had you concluded your comments about your outreach uh yes before our commissioner malawi got us off topic well no i just it's policy right like no knock warrants like it becomes i thought a policy issue that we could be addressing at a higher level of government thank you um sarah were you finished with that okay i was just going to share another item so um in keeping with um thinking about um can i sorry i have an outreach comment wait a minute let me let me do one and then you can comment i was just gonna say in keeping with this sort of checking you in the community thing one of the things i did recently was collaborate with survivor speak um on an uh event they did getting real about race um a couple saturdays ago and so i'm i think you guys should be able to see it on the screen um that was held at lily park and the reason why it was held at lilly park is because at the time at which we were sort of organizing it um the limit was 10 people outside in ann arbor um obviously that had been overturned by a couple weekends ago um but it was a pretty comprehensive meeting the mayor participated um there were debbie dingle participated um um hold on so lois richardson participated i participated um so there were several community um people that participated in it there was a wide ranging discussion from housing to health to law enforcement we had the incoming washington county prosecutor speak as well um and trishay duckworth organized this entire event in collaboration um with a few of us and i spoke to mental health issues and disparities in mental health services but also the need for mental health training for police officers and then the need for police officers to um have adequate mental health services um and and so while we often think that police officers need to be trained in recognizing mental health situations and being able to call inappropriate community providers when we need them sometimes i think we do not consider the mental health of police officers and we need to do that as well we know that for example officers who are sleep deprived are far more likely to rely on implicit bias than they are when they're not sleep deprived that is true of all humans but there have been some research studies conducted with police officers specifically um we know that police officers who are are struggling with mental health issues what we want is for is to know with certainty that the police officers who are in our communities are are mentally healthy and so it is important for them to have um mental health services have access to them and actually utilize them and so that's what we were talking about in this particular that's what i was talking about in this particular forum with a couple other mental health providers and i think the mayor was talking about housing i think and we had some other partners talking about um lots of other areas um in terms of racial disparities in washington um and then jane you had another outreach coming thanks that was that's very interesting and thanks for the participation that and sorry i missed it uh and i'll look for that concentrate article uh now fine we're just little you know comments uh back to uh the outreach committee report if i may uh i appreciate that you are having this brochure um translated into um uh arabic and spanish and the city does this so uh they have these contacts um our our largest minority population in ann arbor is uh asian and so i think translated and we do this with a lot of word documents now translated into mandarin chinese we translated the pandemic you know ordinance on gathering and mastering into chinese and the budget survey and uh so we we have that capacity so i would just suggest that that also be provided um in chinese and then just on the organizations again that's a good list uh and but i don't see all the public housing sites i would add for example greenbacks report i mean we we uh in the end you know we are in the very finally you know if you have suggestion of any additional organization or officials we should reach out to or can help us you know so we are open we know this is not comprehensive uh we and we're in the very last we're asking for two things one of them if you have additional organization you think we should reach to to let us know and the other thing is that if you know somebody in this organization because usually if you get a call from somebody you know like i was on the board of dispute resolution center for a while and i know the director the minute i called her and i said you know we have this brochure and we have this introductory video she didn't ask any questions of course we put them in of course you know but when you call somebody you don't know and you talk to their secretary and they might call you on him so in that area if we want to move the work a little bit faster it will be helpful for any of the commissioners you know to say yes i know uh this organization i know the director i will be happy either to call them and let them know you're calling them or i will be willing to call them on your behalf this way we don't call and leave a message and wait for them to call us back they don't know who we are it's really make a lot of difference who makes the call so for that reason we are asking for your help in the very final comment of this report um so that would be great if anyone has any additions to it if they could send them to anand do you prefer to get them sarah do you want them how do you want them um emails they can send them to me or to the four people on the on the on the uh i i will collect them and forward them to other people because in our meeting we say we have more organization who's going to collect who so you know it doesn't matter who you send it to send them to me since i'm working on this report it's okay all right so we'll have everyone send their comments on that to anan and she can add them and distribute them to everyone else um and if you know somebody in an organization that can be helpful to us tell us yes call this person or i'm willing to call on on behalf of the commission or i'm willing to call in and or send an email to let them that you ex you know to expect that somebody would call them from the commission and in the last in the last meeting actually in the last report they were a name attached to each of the organization who's going to contact them i didn't do it again so you can go to that or just say somebody from the commission will be calling you be very helpful will do um so vice chair todora hargraves i think is going to transition us and talk about data collection from the police department in analysis um thinking about many kinds of data collection so you know we we talked about this a few meetings ago which came up through one of the public forum comments and we started we had a meeting with chief cox and at that time he was beginning his process with um hiring someone who would come in and be um the department's data analyst and um we are hopefully finalizing that process and once that person is on board then we're looking to have uh regular meetings with them and the chief and others in the department so that we establish a data collection process along with the proper software and so on where we are collecting and inputting uh the data that best suits what our needs are in the city of ann arbor so we want to be able then to have a system in place where we can look at the now data um what's going on now uh what are we seeing in the past month in the past three months not necessarily going back four and five years but to see um what's going on here in the city currently what is it that the officers are collecting also determining how it's being collected or how how different calls are being assigned so for instance something that we might look at as a domestic violence may have been coded and data collected as an assault so you're coming up with two two very different things because if if we go to the chief and say how many domestic violence calls did we see separately month by month over the last three months but then we later find out that there were maybe several more but they were classified as assaults so they didn't come up in the initial request so we need to really determine all of those things and um set that criteria and and go from there so like we said a few months ago we would be working on this in the months to come and we're looking to be able to bring back to you regular updates on where we are so that's where we're at currently and i think the police have um closed the position so they're no longer searching i think they're negotiating with a finalist at this time so we all have our fingers crossed that there will be a data analyst lots of times we get asked for information how many of this or is this increasing or decreasing and we sort of joke that all of the data from the police department is on legal pads and drawers somewhere but um but it's been very very challenging um because they haven't had a consistent um computerized um process for collecting lots of data and so um we are all very happy that they that they will have this data analyst person and they'll start collecting data many of us have had a lot of training on collecting police data and one of the things that will happen is once we start seeing what's being collected we might ask for different kinds of data we might ask hey could you also ask this question because you also collect this piece of information um are it you know it's interesting that you're missing this one thing here and so um i went to a training a few weeks ago specifically on traffic stop data um and and we could look at other kinds of calls as vice chair tadorah hargraves mentioned assault cause or domestic violence calls what kinds of things might we be asking um or what kinds of things might we want to know that that aren't currently being collected but right now we have to um let the person get up and running and see what kinds of of data they collect before we can see whether there are things that we we'd like to um to add to that process or questions we'd ask that can't be answered um and so revisions that might need to be made to the process um and so that's an ongoing process but we are optimistic that it will change um probably in the next few months i would think um you know if a person comes on in a month or two then towards the beginning of the year they might start organizing and then a few months after that we might actually see some data so we know it's not um a process that's going to start tomorrow but we are looking forward to it and we are thinking about um what kinds of things we'd like to see and and sort of you know waiting to see how the person gets organized and then what they're doing and are there things that we might suggest they do um or add to it or what kinds of information might we glean from the data that they're collecting um we are lucky that we have lots of community partners and um several of us we used to work at the institute for social research so um and there are groups in the community that are willing to kind of help us think through these things and so um you know as we talked in the very beginning about working with community partners this is another area in which we expect that to be really fruitful kind of collaborations vice chair todora hargraves you should continue on because we have to talk about one of the most important things we do which is the complaint review process um and we we we thought we had a process for doing that and and um you should take that i think uh you know when we first started out some time ago we we learned very quickly that um what we were asking for was time consuming um there wasn't enough staff in the police department to redact information you know we learned that why this stuff is redacted due to lean and various things that they're on especially body uh body cameras that we cannot see and therefore that takes time so um back about 10 months ago we met with um lieutenant tyle who was in charge of professional standards at the time and the chiefs and some others and we came up with a process because they have we had learned that they had a spreadsheet that they they kept track of the complaints on and um we were trying to work out a process that would get us information on the complaints and uh be able then to know which ones we needed to see body cam footage for which ones did we need did we think really needed to be looked at um and we were doing that it was working out pretty well and then for like one meeting um and then we had some some issues uh some personnel matters that needed to be tended to and then we had um covid and we're just now coming out of covid and having um our assistant uh miss janice back in the office and over time what we learned was having the ordinance wasn't necessarily enough there were people who were looking for some standard operating procedures for the commission like how do we do our our reviews how do what do we do with document with complaints that come in over our web page where do they go who pulls them off the the website who has access to those things so these were things that we kind of learned over the last months and we are now putting those um standard operating procedures together um in writing so we're documenting all of that um so far we have four in draft um i think that at our next commission meeting i would like to bring those back all formalized to all of you i i don't know if we want to vote on them as a group but at least get some input on every on everything and then once these operating procedures are in place they'll be in place and so as those of us as commissioners come and go the operating procedures would be there i also think it's good to put even the one pertaining to complaints that we receive directly maybe on our web page so that the public sees when they complete that application form on our web page where it's going to go and what's going to happen to it who's going to contact them and we're also learning the timing um you know the the complaints as they get processed through professional standards some may take longer than others um but but we can get a feel for how long it's going to take and getting back with an individual complaint about where they go um and there's another uh process that's kind of occurring organically that we can let people know about on our web page and that is after professional standards finishes their um investigation the complaint will get an a letter and that letter will inform them the outcome of the investigation and the last paragraph of that letter does inform them that if they would like to seek further assistance from icpoc they can contact us and it gives the phone number and um assistant janice's denise's um email where they can call or email or contact us in some way so that's something else we may want to consider adding to our webpage to let the public know that um that we we are aware that that paragraph is in the disposition letter that uh pd forwards them and that they are open to contacting us and we'll look through their complaint then and at that point then um we are now open to more information also because now we know the complainant's name we may even know the officers names so um that gives us a little bit more access we still wouldn't be entitled to any protected lien information but it does give us a little bit more to go with when we do the do a little bit more of an investigation to it and um so our our review process we're looking at um monthly or bi-monthly we we're really trying to get into a swing and hopefully start really pushing out quite a few of these um reviews so that we can see exactly what's going on what complaints are coming in and so on you go ahead but most of them are actually um the the actions of the officers as far as um how they speak to the public um so so that's something good that we can look at i think moving forward as we collect more and more i'd like to get quite a few under our belt and then be able to look at them and say this is how many in this category this is how many in that category um so uh i i think that we're in a good good place to continue forward and i think we did we were derailed a little bit by covid but also by the changeover and professional standards and so we had kind of a routine for how to evaluate all of these and they were happening pretty efficiently and of course that changed because of covet we've now been able to do that remotely much more efficiently than we were before and so that's really really helpful it's enabled many more people to participate in the process of reviewing complaints and i expect that will continue i'm sure we'll be under some sort of until we have a vaccine and who knows when that's going to be but um we're able now to do that remotely and that's been very very helpful and it does eliminate some of the challenge of having to do these things after hours and so that was kind of one of the problems that we had and i remember uh council member ram lawyer speaking to this we are a board of volunteers most of us work during the day some of us need to can't come to police headquarters until after 5 p.m professional standards hadn't expected to be there that long and so this has actually resolved this being able to do some of this stuff remotely has actually been really useful to us we may need to continue that long past covert um but we did get um rearranged in some way by having to kind of go through the process all over again from scratch and now work with a new person and professional seniors and then change the procedures yet again and so um commissioner todora hargrave's um statement about standardizing them so that it works the same way every time no matter what commissioners are president no matter who's in professional standards is probably more important than it seems um and this is one of the challenges of having a new commission um and we do not want to reinvent the wheel um these complaints are really important to the complaints we've had some complaints who've had um had conversations with the mayor about some of these complaints and yet we still don't know as much as maybe the mayor might know about the complaint um because of the way the process is flowing so we want to smooth that out and make sure that that that we can stay on top of these and make sure that the information that's available to the public is available to us there have been cases where information has been released to the public that that that was refused that we were not able to have access to and and those kinds of things seem um need to be resolved so um so working this out um sounds like a lot of minutiae but we expect that it'll work um more efficiently and more effectively for the public and and that's whom we serve and so we can't do that effectively um without all the tools in the tool belt and so we're trying to make sure that we that that's the case another question for for francis before we move on about and the question my question is simple but it's related to both collecting data and reviewing complaint now do we have currently when we look at complaints and officer maybe we don't have the name but is there a way to give the officer's number numbers like officer number two or not say and to look at like how many complaints have been voiced against this particular officer i know we can't look at the name but if number five there's a lot of complaint about him i mean it'll be good to know because it gives a value to the you know you cannot review uh fairly without knowing like does this officer always get in trouble with people in the in the transit center now we can see the names uh okay we're just trying to do it faster she's just saying we might be able to see the names and that's why i'm saying if we might no we know we know we know legally we can do it okay the other question it's just taking too long is the other question is that when we have the reports i only look at very couple reports long time ago do we have the race and the ethnicity of the person who've been stopped by the police or have been no i think i think that is important in my in my assessment that i you know if if we are saying you know that and and the reason i'm i'm i'm raising this right now because there's this organization called citizen for racial equity in washington they did a big report about the bias in the jewish year system and about how and why it's about washington county and now i joined some me and uh commissioner of man joined the human rights commission there's a new committee form to look at this report and see how it affect us and what we can do about it and if we don't have the race or ethnicity then i think this is very important because it speaks volume about you know the because the social the social justice system and its bias start with the police nobody go unless you have a civil court between civil case between neighbors you know people are going to go to the courts i mean they their their first contact is the police and that's i think will be interesting important information to have the name um and the race and and ethnicity of the people being stopped so so these many um this came up in our last uh meeting many of these complaints are not due to a police stop many of them are actually a call to police or um an officer uh some several of them are car accidents so the officer was was called to a car accident to do a report or whatever so these are these many of these complaints do not pertain to a driver who was pulled over that's that that's a very small number um and if if the complainant identifies their race or anything within their complaint as far as they feel that they were treated improperly because of their race they do say that but there isn't a box that says what is your race no i'm talking about the police report when the police do a report and say we stopped so and so in this parking lot and there was an alteration and we end up that yeah that would be that doesn't pertain to a complaint that pertains not pretend but you were talking about reviewing you know uh okay i see no complaint then we don't know that how would we know as as a commission that the police when they stop people when they give them ticket when they arrest them for violation or if they co even if they're called to a domestic abuse situation and they go how do we know that your daughter is treated the same like sarah's daughter or some african-american person is treated or or a new immigrant or illegal immigrant you know it's not only about race well if we don't have that information then we really don't know when the police make traffic stops at least i can speak to that data because i have seen it they record information from the driver's license so they have age for example ethnicity does not appear on michigan driver's licenses however so officers make a judgment about the ethnicity of a person which is interesting right so there are some people for whom they assume are white and they assume looking at other people they're african-american they assume other people are middle eastern but these are all assumptions made on the part of the police officer they and so i've i've been talking with other lots of police officers informally and i say well hey if you're not quite sure what ethnicity somebody is why don't you just ask them and they're like whoa that could be really offensive we don't want to ask people i'm like okay i could see how that could be a problem um but what that means is relying on the data they collected has ethnicity in it not always going to be accurate some cases people look obviously whatever they are sometimes that's wrong but ethnicity is is not a thing that we um necessarily get good clean accurate data on because people do not identify themselves so when i get pulled over by the police they don't say hey lady what box do you want me to check right so i don't tell them they make a guesstimate and um you know i'm sure that's accurate a lot of the times but it's not always accurate um and they're right now we don't have a better way to collect that data and so that's pretty tricky you can get aids you can get address you can get name you can get lots of interesting information where the stop occurred the time of day the stop occurred which shift it was on all kinds of things but ethnicity is an interesting one because it isn't um people don't self-identify and that's the most accurate way to do that um and i have i know african americans who have um that when they get the ticket back the box has been checked unknown and they're offended they're like oh are you trying to slam the numbers to say that you know you don't want to admit that you stop this black person right and one of those and those people look black to me but i'm african-american i pretty much know black people when i see them but um one of them maybe you couldn't tell you can't necessarily discern um and so he was really offended so i think that's a tricky thing to talk about ethnicity um when we watch body cam footage we can see we can see the officer we can see the person we can see the complaint and we make some judgments about that um we made and so we got a complaint recently one of the ones to which um commissioner todora hargraves was referring where the complaintant was not the person um who it was an accident police were called to the scene the person was waiting with um a family member while the car was being towed and had some interactions with the police that were unpleasant we could make some uh distinctions about the um the the complainant and the complainant's gender and ethnicity and age because we could see them on camera we cannot however see their family member and and and and how old they were and that actually had some bearing on that so then we had to go and ask and have them go look up in the report because they had noted how old the person was um and so sometimes we have the data that we want and sometimes we don't sometimes there are ways to get it sometimes are not um so and that's a problem that people have all over the country how are we going to identify ethnicity um how accurate are we going to be are people going to be misleading are they deliberately going to say when they stop black people oh they're white are they going to deliberately say um you know you know are they really unsure you know what you want to say for example ann arbor police and i'm not saying this is accurate just a statement ann arbor police tend to stop more african-american young men when they are driving while they don't do the same or they are tend to more be violent with black when they have an interaction with them and the interaction more possibly gets violent this is an assumption as far as you are saying because you don't have data i think it is true by the way but you know anyone can argue this is an assumption you know data we and we actually could make you could look at it the traffic stop data for the last three years and you could run an analysis and you could look at that and you might come to that conclusion um that analysis has not been done yet but um but you might come to that conclusion if i feel confident about it but it might be you you always in the back your mind are going to worry a little bit um i think we probably the um inaccuracy is probably going to go in one direction more than another they're probably not going to over identify people as african-americans so if you still see a disparity my hypothesis would be that'd be a fair thing to conclude um so it's not that we can't do the analysis and i'm just saying that um me as a researcher i want people to self-identify because this only accurate way to do it that's not what we get to do that's not what police are doing that they don't ask people to self-identify they don't say hey i gotta check this box what box do you want me to check that's my that's my suggestion nobody wants to do that um i understand that um but you know we are gonna do that analysis we will do that all right um and and part of that's already happening so and we can talk about that when we get a little bit further in that process um yeah i think it is important it is and i i think that even just there are uh recent exercises in trespass you know the the idea that the majority of the people receiving trespass at the library i was being told were young black men and what we found out from um ms parker was that that wasn't correct and so i think it is important that these this data be collected um and that we find out what the true numbers are because um when you don't have data it's kind of a free-for-all the story is open to interpretation and so that's why it's important for us and that's why hiring this new person um will be a good thing in the long run um um to get that person in there and to get the data collected and to back to lisa's point i'm all for self-identifying um she knows i recently was um mistaken for latin a latina and it was a very uncomfortable conversation um so i think that it would be a lot easier for us if we were all just willing to self-identify or if there were a policy that said hey ask people and then if they refuse you guess but first ask it's 20 20 maybe we'll get there okay um i i think one of the things we we will be very interested in doing in the future is is data analysis and looking at the data as a non suggested who gets stopped more in ann arbor what's the outcome of those stops but not just traffic stops but like are more african-americans arrested after a traffic stop than other people are more young people is it more in one part of town i'm by training i'm a sociologist and we do look at that you know and if the data doesn't have all the information you need then it's a guesswork yeah and we could ask them to collect better data right we could say hey i mean i i think asking people to self-identifies is is a is a big thing and maybe that's too much of an ask maybe maybe yeah but the police but to say hey we've got to check a box which one would you like us to check i would feel if the police stopped me here and i was stopped on time for driving and and i was let go but if they ask me what's your ethnicity where you come from i say what this has to do with it this has to do with it either i'm violating or not you know so it's it's it's but you're not going to be that helpful and on this is not helpful your attitude is not helpful um and i'd say anon i've been stopped way too many times for speeding in ann arbor many times going five over by the way and i've never gotten a warning i've gotten a ticket every single time but that's just anecdotal data so who knows uh council member alum you got a question i was just gonna say i i think most people would find that question it puts the police officer in an impossible position uh because they're asking a question that will not be received well okay you just illustrated that and on and yeah who here would yeah how would you any of us react to that question um and so i can see why the police don't want to ask that question and you know clearly there are other ways to capture that information through that the body cam whatever you know um if there's a body cam every time the police interact with people and then there is they have it on that just means we have to make the guess right that just means we're guessing right right but uh anyway but and and thank you francis and anyone else involved with us you've obviously done a lot of work on uh the data collection analysis uh establishing you know this process standard procedures for that and and the complaint review process and uh and it'll be wonderful because then others won't have to reinvent this wheel and uh and then as people come and go whether it's staff commissioners uh you've got a a good system in place and i also like your recommendations for putting making it more making the review of the complaints that come directly to if clock more transparent and and providing some of that information than on the the website link so that that's good work thank you um so anything else on that um topic francis no i i think that's everything like i said hopefully we'll get um about i think we have three or of three right off the top my head that i'd like to get finalized by our next meeting um i do need to sit down with um denise and go over some stuff but if we can get those finalized um i think it would be great for us to be able to share them all together um thank you so much for that i know um and and i've got a question into one of our complaints too and that should help clear up at least one of those things i wanted to share a message from one of our community partners too if i could let's see if this is going to work this way maybe not oh yeah okay so the interfaith council for peace and justice this is just an informational piece um is looking for people to help out on election day this is a non-political message by the way and what they are looking for specifically are people to help keep folks in line they're looking for people to keep up the positive energy while people are standing in long lines they're looking for people who are willing to uh sing or bring therapy dogs or um de-escalate potentially volatile situations without having to resort to calling the police that's a big um thing there are lots of groups that are worried about the taxing of police on election day um and so the interfaith council for peace and justice um would like you to visit their facebook page or their website if you are interested in helping out in any capacity there are virtual jobs to do as well as um on the ground kind of jobs to do um and so they are very interested in any assistance they can get um they will have a phone bank i believe um for people to call if they experience problems or if they see things beginning to escalate and they like to be able to get people to those situations they'd also have to like to have people on the ground um you you may have seen on the news um some jurisdictions have had marching bands um jazz bands um entertaining people as they stand in line some for too long we have no idea how that's gonna look in ann arbor in washington county because there's been lots of voting um in advance but but but they are looking for assistance on election day so obviously socially distanced and with masks but if you are interested please visit their website um we might be in the very surprising position of finishing a little bit early but before we do um jane this is your last meeting with us okay so ah you're muted so i i wanted to say um um so jane as you transition um back to civilian life we want to thank you for your participation in this commission um it was we struggled in the beginning we struggled to to find our footing to find a flow we had so much to learn um [Music] we did not always agree on everything but that was actually really good for us i feel like we learned a lot you were very very helpful with us with the like process issues like getting the budget done and learning how to do a budget and thinking about participating in legislative action and kind of you know like sometimes haranguing us you know make sure you do this and and that and the other but it has been an invaluable process for us to learn how to navigate being a commission when we were very new and for us that challenge was a little bit different because we're an independent commission and our job is so different so public and so fraught with um controversy it seems sometimes i don't think it should be that controversial but it certainly seems that way sometimes and you really helped us i think navigate some things that were difficult for us sometimes behind the scenes sometimes up front um and i just wanted to express um and everybody else can if they would like as well just from all of us how much we really appreciate um the ways in which you have been so helpful to us and the things that we have learned from your participation that we wouldn't have learned otherwise so thank you thank you i want to second that thank you thank you and good luck thank you i think this was one of the items i have today is to acknowledge the many years of service of councilwoman lum for the residents of ann arbor uh you have been very truthful to your ideas and to to helping out and in particular helping us uh to start um it has been uh a you know baby uh steps but uh with with the uh wisdom and experience and and your input really that gives us great deal of uh momentum to move forward to really serving this community let me just say okay you've choked me up i have a hard time people are nice to me so i'm very touched by your kind words i mean the thought that i could have helped you at all means a great deal to me uh because i trust me when i say i've learned so very much from all of you you know whether we're sitting next to you at meetings uh i mean i i truly have learned from all of you um in such in so many important ways and i've really enjoyed getting to know you and working with each and every one of you um you're all such a thoughtful smart hard-working group uh of citizen advocates and representatives uh and your dedication and commitment to the mission of the police oversight commission is is is remarkable and impressive and so again thank you for allowing me to be a part of this and um and i so for your commitment and service uh i thank you all and i'd also like to thank um ms james uh city attorney slay george and certainly uh chief cox uh how how blessed we are to have you uh lead us through lead our community you are you know such a highly principled gentleman and professional and i know your guidance uh on on all these matters will uh lead us to a good place and so i thank you all for your professional expertise your um your kindness your thoughtfulness your hard work and uh and and for allowing me to get to know you and work with you in this way and uh and please and i know you will keep up the great work and i look forward to checking in and hearing um your fearless leader dr jackson's updates uh all your good work you are impressive i mean you you when i said that you hit home runs at these council meetings you do uh and use that analogy so thank you all so very much and uh for educating me and uh and uh allowing me to be a play a small part in all of your great work so thank you and i will miss you thanks thank you thank you thank you so much ali unfortunately you're stuck with us and if i could just say anything nice about you today i just want to just uh you know echo the sentiments that have been made by many commissioners uh this isn't my my final goodbye so save that for for next thursday um but i think everyone here is aware that you know myself and councilmember along with councilmember grand and ackerman at the time uh helped shape and pick um the initial body that was sat and it was important to have someone like council member long in that process it was no doubt key having veteran leadership principled we don't form new commissions very often and especially not one that has the significance that this one does so uh it was not a coincidence that the council member alone was picked to help shepherd and lead that process and uh and obviously had a big input on who was initially set and continues to be uh and in the subsequent commissioners as well not just the initial 11 so uh should be dearly missed for many reasons you state and her her absence is going to be felt far and wide when it comes to how our city manages itself and how it's how effective it is so you know those are big shoes to fill so thank you for your service thank you i feel like on that note um is there a motion to adjourn well i think i have one more thing before we adjourn my apologies just to follow up on what uh commissioner ambry was was talking about is we have a study group with the human [Music] rights commission to look into the cruel report and one of the recommendations that we had from our initial meeting this last friday is to include the report as either on our website or a link so the public would access the report if they did not see it and we'll be updating you on our future meetings and where we stand on this uh um criminal uh the the uh race for justice in washington county will be updating on that but the recommendation was the human rights commission as well as ekbark would have the report on their website or links to that yeah um that is a consideration um and so that's definitely something we can talk about because i know lots of people are interested in it so anything else before we i'll make a motion [Laughter] for a second hi everybody we are adjourned thank you you

call this meeting to order uh this is item one executive session and there's a call for executive session pursuant to ars 38 431 .03 a and eight for discussion and consideration of matters related to school safety operations and school safety plans or programs is there a motion for executive session so moved thank you ms humphreys is there a second second thank you mr jetty any discussion seeing no discussion concern we'll take a vote all those in favor of moving to executive session please signify by saying aye aye those oppose the same motion carries 5-0 we will recess to executive session and reconvene here for the regular board meeting hey check okay we will reconvene and call this board business meeting to order it is tuesday october the 27th and welcome to those of you here and those of you watching on live stream we welcome you to the governing board the gilbert governing board business meeting item two is called order 2.01 item 2.02 is am i missing this humphreys i'll wait for just a minute once again we are at item 2.02 and we will offer a moment of silence and then we'll go to item 2.03 pledge of allegiance led by mrs humphries you all please join me in a moment of silence dr santa cruz could we remember the spouse of john castellano during our moment of silence who passed away unexpectedly this past week thank you for that mr carr anything you want to say yes sir dr mccord could i just add mrs betty smith who was a long time teacher in gilbert who just passed away in the last week and her husband gary was the building manager at gilberto for many years and leanne lacey one of our tech services employees her mother passed away so please keep those three individuals mrs costellanos john costellano's tech services wife passed away betty smith and leanne lacy her mother leanne lacy's mother excuse me give me a heart attack if you'll join me in the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you [Music] thank you and i apologize for my clumsiness uh with the moment of silence miss wilson would you please help us with item 2.04 the roll call dr charles santa cruz here miss laurie wood here mr reed carr here miss shula eugetti here ms jill humphries here mr president all four members are present you have a quorum thank you mrs wilson we move to item three is the approval of tonight's agenda three point zero one is there a motion so moved thank you ms humphreys is there a second second thank you miss eugetti any discussion seeing none we will vote on approval of this evening's agenda all those in favor please signify by saying i i those oppose the same motion carries 5-0 moved item four superintendents report item 4.01 dr mccord thank you dr santa cruz governing board members good evening everyone and welcome to our board meeting tonight just some reminders or a quick reminder our next meeting will be next wednesday it's a work study slash brief board business meeting and that is on wednesday of next week usually our meetings are on tuesdays that will be next wednesday because it is election day on tuesday november 3rd and please remember to vote some positive things to talk about we have five schools that were awarded the a plus award from the arizona education foundation campo verde high school highland high school gilbert classical academy ashland ranch elementary and carroll ray ranch elementary so congratulations to all of them we will be setting up different times throughout the this semester and maybe even next semester to celebrate those folks doing it as safely as possible then we have the best of gilbert 2020 from the east valley tribune gilbert public schools won the following best child care center for vik and building blocks best high school teacher nick cornell from campo verde best mascot highland high school the hawks best place to work gilbert public schools and best public school district gilbert public schools and then they also have a best of the best in the east valley and that was for 2020 gilbert public schools won best public school district so congratulations to all of our folks and all those individual winners it is definitely deserved last week all of our administrators district teaching and learning directors and coordinators as well as other district administrators participated in the very first 2020 2021 administrative collaborative learning days vicki jones and her department along with uh lisa p p p janowski i think i screwed her name up i'm sorry lisa have taken the lead in redesigning five of our administrator meetings into collaborative learning days to keep the group manageable in size we split them up between elementary and secondary groups and we did trainings with them focusing on learning to design professional learning plan built on campus data to impact student achievement creating meaningful and actionable learning targets with successful criteria to clarify or focus professional development and growth and being able to support staff in designing deeper learning experiences for their students to increase student engagement and accelerate achievement on the secondary level uh some important things construction is well underway for the front office security improvements at campo verde highland high desert ridge they're modeling the entrances which is very similar to what we did at mesquite high school last year definitely for more security and construction has started at canyon valley to utilize the space at the former power based transportation center canyon valley will have two new science classrooms in addition to two other regular classrooms an office and conference room area so thank you for all that work that's going into that from operations in our schools i think it'll definitely add to what's needed for our secondary schools dr santa cruz that concludes my report for tonight thank you dr mccord and since you mentioned a change in our meeting for next week i would like to as per consensus from the board in our discussion i would like to arrange for a work study session for thursday october the 29th to discuss contingency plans related to covid19 uh definitely we'll do that thank you sir any members of the board object okay we'll move forward with that we are at item five requests to speak to the governing board we have one request this evening ms wood would you like to read that or should we do it with a recorded message okay would you please play the recorded message the board may make an open call to the public during a public meeting subject to reasonable time place and manner restrictions to allow individuals to address the public body on an issue within the jurisdiction of the public body at the conclusion of the open call to the public individual board members may respond to criticism made by those who have addressed the board may ask the staff to review a matter or may ask a matter be to be put on a future agenda however members of the board shall not discuss or take legal action on matters raised during the open call to the public unless the matters are properly noticed for discussion and legal action during the open call the board requests that speakers refrain from voicing complaints against school personnel or any person connected with the district as it may impact due process rights policy k e k e b and k e d are provided by the board for disposition of legitimate complaints including those involving individuals forms required for use of these policies can be obtained from the gilbert public schools website we have one request to speak tonight it's mr phil montalvo and mr montalvo please come to the mic you'll have three minutes uh thank you so much i appreciate it uh i'm looking for the timer i learned about that the last time uh i'm here tonight uh to ask for some help so the last time i was here i shared some perspectives and with regards to some of the data in the optics also during that time i shared some of our personal experiences as the parent of a high school student today my ask for help is to please help us resolve getting some schedule changes i want to walk you through some of the key points that have happened originally we were given the options of choosing either all in person all online or a combination of both of those items at that time we made a decision to choose three courses at school and three courses online later through my own discovery i found out my daughter had been placed in all at school classes so by that point uh she had become attached to her teachers and it was going to be yet another difficult transition to happen so what i did not understand or realize then that since that initial communication that students could change preferably at the semester now they're locked in for the entire semester so um what i'm finding is that we have actually talked to her counselor we had arrangements made we worked out something and then the counselor called back and and was the one who was surprised and actually told me that she either has to choose all online or all at school so she had resolved to drop her spanish four class she's taking that for dual credit she had also resolved to drop some of her other advanced classes she was going to take dance which is not available online and it was important for her to stay with her math teacher for pre-calculus because she's doing well and that's a good connection uh at this point though based on the information i've been given as of three o'clock today she must either choose all online or all in person so i would just like some help to know who i can follow up with there's more details but i want to be respectful of the time this wonderful individual next to you she'll help you offline and so after this or at some point tomorrow okay you guys can connect okay thank you so much sir thank you sir thank you dr dr newman by the way okay that was our only request to speak we'll go to item six reports 6.01 monthly budget report dr mccord and ms betts ms betts it's all you thank you sir good evening president dr santa cruz um dr mccord and governing board members this is our monthly budget report it's a very short report this evening but the across the board in this report uh keep in mind that the budgeted funds the fiscal year 2021 budget represents what was adopted in um in june and then in addition please know that with all of our work right now with the audit and the development of the annual financial report which you approved at the last meeting all of the beginning balances in all the cash funds reflect the final balances that were on the annual financial report that you approved so to go to the next slide oh i guess i can do that can't i sorry this is the overall operating funds and just a note everything is as has been expected of the last couple of years where about this time you're going to see more and more encumbrance uh as well as spent in all of these funds as we move through the year remember that this is as of september 30th representing really two months of operating so again it does show about an available balance of 23 million it does include contingency about two and a half million and then in addition the net available balance is 20.6 million which really represents all which is represents unexpected budget that has been allocated out as well as any vacancy savings that have been realized to date so on the federal grants the one area that i wanted to bring to your attention is really the last line the 300 to the 399 the other federal projects in this particular area that that you will see that updated to reflect the enrollment stabilization grant which we should have some information next month early around the 11th or 12th of november indicating what our allocation will be we do have some more information about that particular federal grant first of all they've eliminated any strings attached to the first 500 dollars per student for the spend of this grant that represents of about 14 and a half million dollars for gilbert public schools as i've indicated before we were expecting a need of somewhere in the neighborhood of 28 to 33 million dollars we believe that our total need will be about 26 million dollars leaving about 12 million dollars left that will have to have some substantive ranch rationale for how that spend is directly related to the covid19 pandemic so as we had shared with you in the past our plan was to revise the fiscal year 2020 budget to include the esg amount of about 10 million dollars so that we can apply spend in 2020 to the esg grant that that accounts for about that 10 million dollars our application indicated that it was clearest that the spend in 2020 the last quarter of 2020 was clearly related to the coven 19 pandemic we still believe that that's the best uh the best way to move forward and then the 14 and a half million dollars will be applied to the 2021 budget so i wanted to make sure that's clear to all of you we will have the budget revision to you as early as next week if we can get it turned around it's really just a matter of adding the esg grant to our fiscal year 2020 budget so that will be presented to you first then at the same time that we're presenting the fiscal year 2021 budget revision that's the current year's budget that is expected to be on the 8th of december at that point in time we will also be presenting to you the revised annual financial report to reflect the movement of that about 10 million dollars of spend from maintenance and operations into the enrollment stabilization grant again that's 10 million dollars a year ago and about 14 million dollars for the current year fiscal year 2021.

hi everyone i'm coach contreras i am a spanish teacher here at west chicago and i'm also the girls head cross country coach as a cross country coach i know a thing or two about long distance races life is like a race but 2020 has been a complete marathon when you're running a long distance if you go out too fast you run out of gas if you go out too slow then you are spending way too much time trying to catch up so when you're trying to find your pace you need to first look at where you're at in our case the goals haven't changed so you have to make those goals tangible make those appointments with your teachers sit down with them one-on-one via zoom ask your teachers for help if you need and stay on top of your work well guys we're in this for the long haul so you have to make sure that you feel comfortable you find your pace and after you figure that out you can see the bigger picture you can reach your goal at the very end of the season we're all in this together

great welcome everybody welcome everybody uh at 601 i'd like to call this meeting to order could you could you do a roll call karen anderson here tammy hines yeah john long here greg meyer scott middleton greg o'connor lisa schumacher hey john hey john could you uh we're getting some feedback from you could you either use headset or kind of download it yeah it should be good okay there's nothing there's nothing in the background just a repeat of what we said so thanks okay thanks i'm on to welcome visitors uh we have a visitor here but uh welcome thank you very much and welcome for those of you that are tuned in via online uh public [Music] uh item a is returned to school [Music] yeah we um met last month at our board meeting the morning of our partnering we have a subcommittee consisting of parents teachers administration board of education and our uh county health administrator john wagner um we had recommended that we would have this special board meeting because we were thinking this would be a good time for us to be able to make a recommendation for our final move we were looking at what's going on with the quarantine because we weren't quite ready last month looking ahead um since that time the number of students being quarantined has increased we've had significant numbers of high school and then eagle view and we do the map testing kind of sidestepped an issue as a middle school as far as having to quarantine large numbers of students um this isn't assisted with our regional numbers the state may force our hand i do want the community to know that unless the state directs us unless the health department tells us we will not be moving backwards our goal is to move forward to get more students in but right now mr wagner does not recommend a expansion based on the regional numbers based on our more local numbers just looking at the state and with the holidays coming up we had a long discussion in this committee meeting and i'll let the two committee members talk more about that but coming after identifying all the struggling students the middle school and high school students that are struggling and doing them in from the social anxiety if they're never just not doing their work we need to identify them come up with a plan on how to address those needs for the rest of this time period we need to look at remote learning at the elementary school what would our staffing needs be at the elementary to be able to allow us to have a remote instructor so that our teachers can go longer days without having to do remote instruction we also talked a lot about the block schedule at the middle school in high school uh when we looked at it there's some pros and cons to it but with the incident incidents of somebody getting sick 48 hours and alternating days with morning classes this day after the classes that day but you don't get any advantages on the quarantine this is time to actually give us a black schedule where you go to the morning classes on monday tuesday wednesday would be amazing for this day thursday and friday would be the afternoon classes that would um sidestep a lot of the teen issues and so we're going to look more into that those are kind of intriguing action items we came with out of that technically [Music] given our numbers right now our exclusions are increasing and if you brought back more kids we would be probably doubling those numbers and so uh there's a lot of schools that are back in and they're closing down only to them hoping to then close down and so we talked about the ins and outs of that we just right now we feel like with the holidays coming up next semester would be probably the next time for a challenge miss heinz mr meyer is there anything i missed well i think the concern is just still i mean i completely understand where mr wagner's coming from and it makes complete sense the concern is when are we going to be able to go back and how are we going to make that change because talking to mr wagner it didn't seem very likely i know he thinks numbers are going to go down in january but it's still he was saying when you put all the kids together they're no longer social distance and that's when we're going to see more positive cases even within the district and they're kind of overwhelmed they said they can hire more people but i guess the question is you know when will we be able to and i think that's what we've got to figure out and i guess maybe study more deeply yeah the overwhelming part of it is is kind of frustrating and this is where i think we really need the community to come together for us because what what what happens is when we quarantine or when we exclude from school students um they're not positive they're they're they don't have a cozy case and so technically when they're at home they're doing whatever they would like to do and they're going out with their friends and they're still connecting with people and then that adds additional work on trying to track that down to do that um we really just need the community to work with us i'm trying to reduce these numbers by when you're quarantined or isolated to stay out of close contact with people to be going out after you've been told you need to stay home for 14 days and then still going out with all of your friends it's just it's counterproductive and it's not um assisting us in our ability to try and get kids back in school opinion on the matter is has never been a secret i want all the kids in all the time i think whatever we can do to move towards that goal is in our best interest as superintendent alluded to though the problem we have is with social distancing and not being a possibility for full classrooms we have one student that gets sick we have to quarantine so many and the problem is it multiplies and then you know there's a delicate balance where the kids that are have the possible exposure are doing social gatherings and getting further exposure which again compounds the problem in the school but that's offset by they have these emotional needs that they have to have to grow and develop and make friendships i mean it's a it's a double-edged sword there's unfortunately there's no good answer for it but i think the biggest problem that that i can't find a solution to is once we do get positive cases is how many people we have to quarantine that we lose in classrooms especially in the high school level and we're when they move from one class to another you're exposing so many people and the possibility right now is far more people would be would be isolated from school than attend and then what do you do with those people why they're isolated do not give them any education for entire 14 days which is definitely not the best interest of any kid we don't have the resources currently to throw all those into our mode session and back then that's not good for the kids again i'm no educational expert i think the risk to the children going back to school is very minimal i don't think that that i i think the i'm a big risk or reward guy there's no doubt about it but i think the risk to return to school is minimal for the kids but the problem is we're trying to prevent this disease from spreading and when you do that and you've got to quarantine so many different people on so many levels it just becomes nearly possible you bring up a good point that's the risk and that's um our job is to educate the students in the best fashion that we can and i think i agree that if we brought students back we wouldn't see a lot of students getting sick but what we would see is a lot of students with every sickness a bunch being quarantined and so it's uh for the continuity sake they're coming out and they're going back in and coming out going back in that's not education good either now we do have children that are struggling parents have made that quite clear we need to address that we need to come up with a plan on how we're going to identify and then support these students that are struggling both socially and academically and so that's what we're going to be coming up with uh now and and really hitting that hard one so great greg the committee made a recommendation not to make a change at this time we really made a recommendation we could come up with a recommendation so there's a this is a two-sided issue before the meeting was scheduled the governor is added additional mitigation for the region which we didn't count on happening before the health director was pretty much saying hey you know they were they were following the waterloo epidemic which he did say that there was a 60 kids quarantined none of them came down with it so that was very very positive on that thing so we were kind of poised to hey this is this is a go i think we can we can do it because i have two coming in then all sudden we come in and say you know we didn't anticipate the quarantine issue the the number of of kids that we've had to quarantine in the last two weeks and then with the i mean it's gone with the numbers in the region as the numbers in the region have gone up we've had to quarantine a lot more kids and um that just needs to turn back and come down and mr white was pretty optimistic that in january that will drop back down um he believes that there'll be a vaccine for first responders at that time to which that'll really start to progress forward in us getting back into a more normal situation so right now what we want to do is we want to focus in on how to support the struggling students and then in january i'm hoping that we will come back to the the next phase which is we were looking at an all-in like we'll take five right now all in it would be a kindergarten through 12th album there's been some discussion about maybe going kindergarten to age and then 912 followed by that we discussed that a little bit last time we met and again we were very optimistic that things were looking like we could be able to get back in but in the last few weeks since our last board meeting they really have taken the trip so another thing we had to take into consideration too is the thanksgiving holiday where it's anticipated that we're going to have a peak around thanksgiving time so if we go back in right before that or are we kind of shooting ourselves in the book where we might be better off waiting just a little bit longer addressing that concern my big thing too is i want to make sure that we're moving towards this the school i i wanted to sit back and say hey we're going to see what happens and let go you know if we're not going to put them back in let's work on our plans and procedures and policies to make it happen you know how we're going to handle these people on rainbow are they going to get different teachers or different future are teaching at different points i guess in the program so how do you synchronize those to make it there's just a lot of logistics that this is not in my opinion it's not boring it's not up to the board we're not i'm not an educational expert like i speak for anybody else but i said during the meeting i said you know let's get rid of music and pe and it was overwhelming hey you don't know what you're talking about we need those that's important to the things that again i'm not an educator you know i'm i'm looking at more of of a social and you know the big picture not just individual things so you know i definitely prefer the educational decisions to the administrator which i think we have a great administration team and we have a great set of teachers and i'm comfortable with the educational plan we just need to make sure that we follow the health department's recommendations as well as by the safety mr cook yeah i want to clarify my understanding on one minor detail we've got students that have gone forward right yes and all of us so we have full remote instruction going on so when somebody that's in school has to isolate there's still going to be construction so they are getting okay because i thought you said they were cut off for two weeks while they were isolated or maybe i just misunderstood there was one of the options socially from there there are districts that have a um a remote learner so there's a remote teacher so let's say that i teach third grade mr middleton teaches third grade this afternoon you're the remote teacher for third grade there are districts where if my kid one a student in my class gets put on a quarantine they don't get any instruction for those two weeks there's other districts that can take that student they put it with you so that now they're getting a new teacher but they're and they're kind of in a different classroom so we've got students now who are isolated right but i teach remotely and i teach in person and so that is all of the every teacher in our district teaches both right and that's why we go with the short day any student that's isolated is giving their own instruction yes they go into that okay that's why it works now that wouldn't necessarily work if we went all in is there any possibility that the k through 5 that is actually going every day 8 to 12 30 could be increased to a full school day that's what we were talking about with getting a remote instructor because really what it is is we've got so many people that are remote it you can't take away the time for the remote instruction unless you assign it and so just with quick numbers we believe we would need five new teachers to be able to put one at every grade level so that you can do the um remote instruction but then it's the question of what do we do for the kids that give that quarantine and move them in there we can come up with a plan for that look at it and then bring it to the board for consideration but then we have a concern that was brought up that the cea may have an issue with that because then those teachers are teaching in person kids all day versus the other teachers not so that was brought up yeah we would have to look and we would discuss we continue our discussions with those plans i mean no plan is being thrown out by the cea or by the administration or by the board but there are with every plan we want to make sure that we're not just looking at how to solve this problem here we need to look at all the other subsequent problems because when you talk to the surrounding districts that are doing this or that you find out what's worked and what hasn't and so what we want to do is we want to take what works while we still improve what hasn't well and that's where greg and i are saying we're not educators so we're sitting in there throwing out ideas not realizing that we have an issue with this over here either so that didn't come up but when it comes down to i mean if we have if we're talking about putting the younger kids back in i really don't as a board member i don't have a problem hiring five more teachers to handle the revoke if we get these kids back at school i i think it's [Music] we got to start somewhere and start working towards it i mean i'm going to say like i said that one meaning before why are we treating this so much different than the flu we don't close our school down because tons of kids get the flu we do close the school down because tons of kids get the school the food i mean there's been times when the school has been shut down for not an extended time like this but they have completely shut it down because the number of teachers that have been impacted the number of students and they need to do a massive claim so yes that does happen and we do that under the direction of the health department and so when that does happen um you do that with the health department in this situation we're doing the same thing it's the health department that's that's really kind of recommending that we don't change what we're doing right now well the health department i think you know yesterday he was for going back but i think some things came to light to him for him this morning from the government or from the state from the governor's office that he wasn't aware of either so he said it would be connor counter he said the state's moving in one direction it would be we would be going contrary to what the entire state is looking at so he would say that's one reason he's recommending not go back all in right now he's looking at the the state is in the re you know looking at the state our numbers are going up in our region our numbers are going down in our area the numbers are going down so with everything being closed down to try and mitigate those increasing numbers the school should not close down but should just stay where it's at but isn't he didn't even say the governor's office is considering like shutting the entire state back down or something and he said that would while they're considering that we should not be said that there's been talk about a statewide return to remotely withdrawal okay no i think that that's where we would need to because he didn't because i even said but that's different than what we had in march because we had an order that everybody was supposed to stay at home and he said no this would be a a move to a remote learning and if that happens the teachers would be able to come into the schools they'd still be able to teach but everybody would have to be remote okay i'm misunderstood and i don't i won't be very very clear on this for us to move backwards and become all remote it would take a proclamation from the state or the health department saying that we have to do that it is not our desire to do that at least right we're trying to move the other direction so the news is that we're not finding positive transmissions between kids and kids at the higher levels but they may have had it at one of the lower levels there are three kids in one class but at the higher levels they're not so if the kids are having their masks on it seems to be working but they're getting it outside of the school the kids the kids that are being it's hard to say if they're getting it in school or not because when they're outside of the school they're still having contact without masks on and so the assumption is they're getting it outside of school so um but it's really hard to tell when people are not following the recommendations of their isolation so in talking in the committee um and you know we program these words calling all in and all this kind of thing all in means what all in would be every student in the school for a short period every day every student so zero uh no you would still have remote instruction i think i think i mean i think that needs to be clear for everybody because when you say all in some folks think okay we're taking away remote you're going back in and i understand that we need to have remote so those kids that are coming out and things like that but is that still an option that would be beyond the table for those folks that didn't want to send their kids today because we have like until this 12 to 10 12 percent i don't know how many kids are 333 remote unless this number's changed since last week that number has changed since last week every time we send out a letter stating that we've had a quarantine situation we get a handful if not a couple handfuls of families that are saying you know what i'm just going to go all remote mr wagner's recommendation of staying where we are what we then started talking about is what can we do because we know that there are issues like kids are having issues families are having issues what can we now do to address those issues to make what we're doing better for those for those that are having struggles whether it's failing they may not be failing because we're talking about struggling students it may not be failing students but those who are just their rates have gone down or they're socially emotionally struggling we've got to address that better than what we're doing now so that's really what we ended up discussing at the end was these are things that we're going to do i don't know if you want to get into those specifically or not or just those three areas though okay yeah so i think that's where we have to go at this point because we have i feel like we don't really have many other options is let's make it the best that we can well and then i would leave that as great said i'm an old educator so i would leave that up to you all to work on those things and get that that's not that's not a board decision it's just recognizing that um and i and i know the administration and and teachers have recognized there are issues and and need to need to address those so and that may be us hiring more we're going to have to hire more people to make that happen i and that's fine and that would be our role as to say go and do it so what we would need is the recommendation of what you need to make this happen and to be productive for kids if we need to hire more counselors to be more able to have more one-on-ones with the kids and to have more contact with them where they can either meet virtually or you know spend more time with them you know along with instruction we may need to really look at those specialties did you discuss anything about what you said um last week about a remote co-op like sharing with the other districts no we haven't discussed that it's still a um it's been kind of discussed around we've got co-ops with the um the surrounding district's location for some alternate education and um you know we have to look at that the hard part there is is that the you know the curriculum in all the districts is different and so really what you'd be doing at that point saying that the remote instructor would be leaving columbia so to speak and entering this other entity and so um the the moral question there is you know i'm glad scott actually asked the question earlier what is all in to me all them is back to full time just like we were i mean i'm to me all in does not reduce days it's full days quality education and you know what i'd really been if they're all possible what i think is the best solution again full days for all the kids and have remote learning be participating in the classroom have standards on the teachers let the kids that are remote participate remotely but they're part of the class i think that way you don't have to hire as many people the kids get the quality education if they do get sick they have to go remote they can participate remotely we are looking at some um technological things i know i and one of the original conversations and they were it was on remote learning and one of the things that they talked about was as craig was referencing having the cameras and everything and they did indicate that it was quite an expense to set up a classroom because you had to have multiple screens and the networks and stuff but it was it was quite a system so yeah it would definitely be worth putting our tech folks into figuring out what's needed how much is needed well look at the look at the possibilities yeah we have our community member that's part of iron iron man studios that does a lot of the conferences and whatnot and uh we actually meet with him tomorrow to go over some of the solutions that he's come up with that would be um simple because we're not we're not ab people we're not production people and so but he is and so we reached we he reached out to me and we performed this connection with looking at some of the options with those presentations and they were polished [Music] you know all in all kids every day all day the challenges for the district would be what going backwards i would think getting people sick and they have no place to go our logistical challenges would be um lunches you know how we're going to supervise lunch as well we allow 50 in the space um so the lunches it will be the scheduling of the remote you know separating the remote and so what happens with the proceeds when they come in and out um you know it's it's staffing so and then we had um i think that was mentioned before because i you know for those that weren't in that medium to go over those the concerns that we were talking about i think one of them too was just contact tracing it's already really challenging and it was said that it would be hands on death when it comes down to calling families and whatnot there's the times where i had a call we had a late incident happened and um there was a bus issue and so this is johnson this is just like steli and i all took a third of a list and we started calling families and saying you know it's just it's it's day-to-day operations of just the quarantine my goal is to try and get through a date without a quarantine situation and so far i've not hated friday night i was really optimistic that i'd be able to make it a couple days without a quarantine situation on saturday and sunday we both all had situations so just you know it keeps being brought up that lunches seem to be the problem um has anybody like sat down and thought about some ideas or whatever because i alone can sit and think of ideas that could happen for different each school like what do you you know do they eat in the classroom can they eat can we get volunteers to come in and supervise during the teacher's day free lunch is there a rotation of that i mean there's a lot of different schedules you've looked at but right now expanding the day because you do need to have that remote instructional time so unless you fix the remote instructional time you're spending the day an hour is pretty much the most reality expanded and that would be taken up by lunches and so the committee has been pretty clear adding that extra hour which would just include lunches would not be a good solution what we've got to do is fix that remote issue first so that the teachers don't have to do the remote time and that would allow us to go back to the full video and that's actually what you're going to be looking into maybe right i actually think the lunch is the easiest thing with this whole thing to solve man you brown bag and they eating their thing you pick up a lunch it's it is what it isn't there's a lot of pieces that need to happen for that to work so i was with a group of parents um friday night and a lot of their concerns are that after you do real cold in the classroom you've lost so much time during the roll call and you're when you're only in for a half day and you've got like basically 23 minutes of teaching time and it's not they they just feel like it's still not healthy and are they in band and choir are they allowed to play their instruments are they singing and if they're not doing stuff like that just during the pandemic is there something that we could do to just focus more on core classes instead of doing the band and the fire just during you know this pandemic because what if they're not allowed to play their instruments and they're not allowed to sing what kind of education are they getting and then require right now that maybe they could be practicing focusing more on the core subject music they are doing their instruments with slits in there i believe they and know are uh are sitting with their masks on one of the problems that we had also um you know this is a good thing but our band and our choir are both um large and so we came all in we'd be having classes where we had to split them and figure that out because there's over 50 kids that's why and i'm not against being inquired i'm just saying during this pandemic time is there something a little bit different and i think like the band empire are part of that mental emotional development for kids and to take that away from them could be quite an impact and there's kids that go on to be music majors and so you're taking you know it's just like you take away a chemistry class from a student that wants to be a chemistry major so you've got to have that there and that's that's the problem is i mean it'd be really easy to make a solution for mr middleton but they're not all mr middleton you know it's uh every child's individual and you want to try and reach that child that family and spark what's what's necessary while still getting the foundational things as well so at least i i said those exact comments during the committee meeting and about 95 percent of them don't tell me about that i mean i'm not against dana clara i'm just all right speaking up and bringing forward with some concerns that our parents have in our district and that was one of my points during the meeting also is i don't want to hear can't can't can't i want to hear what we saw how did we move forward i don't feel like we're that much different now than what we were our last board meeting when we discussed the return to school i think at the last board reading i was anticipating that at this time we'd be able to go with more students in and then the announcement came from the governor on monday and as he as we went through the week i could see this whole thing crumbling before us so i was i was really careful that his push was going to be to push us backwards and that would be not the direction i would would want to go at all and i think that being able to stay stable where we are is basically a small step forward hahn uh this is science and mr meyer um i i i when i left the committee meeting last month i was almost positive that we would be making the recommendation to return to school today and um for four six through twelve six through twelve and still have remote learnings out of the hybrid for six to twelve and but still have remote learning available for folks and those kids that are quarantined yeah that was what we had agreed with we were yeah and we're talking about and yeah i'd love to have everybody in and and things like that but those are some of you know we need to take these these incremental steps to get there and and see how this works mr weiden was optimistic about that as well he said i don't see an issue with that but our numbers change right and i can understand where the where the committee couldn't come up with a record you know i shouldn't say couldn't um didn't have a solid recommendation because there's so many different um folks in there from so so many different perspectives and things like that that for us to to go back and and take a look at what the what the health department uh recommendation is it sands a a solid recommendation from our committee so i think that's kind of where we are today um exploring all the possibilities you guys have put out a lot of good ideas i think that administration is looking at different things too looking outside these four walls meaning these four walls of the district and what some of the other districts are doing not just in this in this area but maybe across the river and those kinds of things you know a district our size may not have the luxury of having a lot of space to really spread folks out like some some other some other less lesser enrollment places with with large buildings and things like that so at this point it sounds like we don't we're not going to make any change unless somebody would like to make a recommendation or make a motion to make a change tonight and we would open up the floor to the to the board members if they would like to make a motion to make a change this evening if not we would still be moving and it's not just the same it's always always looking for improvements and looking for that next step and what we can do though can i say something to you sure we have gotten so many letters from parents and the struggle for these kids is so it's so it's emotional because it's hard because these are kids the the struggle is so real for these kids and parents too but the kids and then we just i know all of us want to do what's best for the kids and that's given back but we can't go against the recommendations of the health department but i want parents to know too we hear you we understand i guess you know we understand to a point we're not the kid but gosh i feel for those kids so bad it just thinks to be a kid right now yep no totally agree i mean that's you know turn back time was just looking at the calendar november 18th is three weeks out i was thinking you know didn't want to go beyond three weeks before we sat down and discussed this again i think that's really important but when does the second quarter end not till december it's a semester in the semester it's a semester next semester so it's it's the right at is christmas break christmas break december 22nd [Music] as a subcommittee of the association of the administration to look at you know be able to update you with what we've done to identify and support the struggling and then also have the uh staffing needs maybe just i hate to state the obvious the one thing i think we've all observed through this whole situation is it's going to continue to be fluid dynamic chaining in full compliments and kudos to the administration for staying on property and doing the answer the best you can and trust that team to do their work continue to do work and come back and give us the recommendations that we can act on you know it's been a good discussion here this evening there's really nothing that i see that we can do do you know moving forward in the way of action i i'd also like to add that john wagner's done a great job in the the county and his last words leaving the meeting today was if anything changes i will call you know because it is a fluid and dynamic situation so in administration and and the faculty and staff the teachers everybody else i mean everybody's just they've had to turn on a dime and and do different things and and make concessions and and make things happen and we do appreciate that i want to make a point of clarification and kind of take on what greg was saying also when i made my statement and i don't want to hear can't it's really not coming from our administration that's coming from the community as whole you know they're reached their saturation point where they have to notify all these people in the close contact and it's taxing them and they are overloaded with their current work and what discussed about going all in we knew that that workload would probably double and they did step up and say we're willing to do it you know and so that's that's a big feather in their cap and i got a lot of respect for our administration and being willing to do the job and they they will do whatever it takes i think to make it happen it's it's obviously not on my time frame that i'd like to see but again i understand our limitations and any other questions or comments from the board seeing them i'd entertain a motion to adjourn motion by gregor connor second bye second by karen anderson can you do a roll call vote for me please kim tammy hines yes john long yeah yeah greg meyer yes scott middle camp yes greg o'connor hi lisa schumacher yes karen anderson yes great we are adjourned thank you very much everybody you

okay i'm just gonna double check that we're in good shape and how it looks um to the public and then we can get started okay so we're good so uh mike morris i'm the superintendent of schools and i'd like to call this meeting of the pelham school committee to order at 6 35 and today which is tuesday october 27th for members of the public the reason i'm calling the meeting to order is the first order of business is to reorganize and so when uh when districts reorganize when school districts are organized the superintendent takes the chair temporarily until a chair is identified and voted in by the committee at that point i will gladly hand the virtual gavel over to whoever is the chair of the committee and they can take it from there generally for the committee the way this process works is that i will um take nominations one can nominate themselves or nominate others to uh become the chair uh after that the chair will take on and do the vice chair and secretary and all those other roles um i'll take as many nominations as there are before i ask the committee for a vote miss hall sorry i know i'm not sure and i'm not trying to chair no please do the roll call attendance because you called to order and we're virtual i have never chaired a virtual meeting i think that's true so thank you for the trip i'll just throw it out there so i'll do a virtual uh attendance so uh miss dancer dancer present look forward to being in person i'm with you miss kenny kenny present ms barlow barlow present great uh mr menino melinda present and miss hall hall present great so i'm not gonna repeat what i said but you all heard it the first time um about that so are there any nominations uh for chair this evening i nominate sarah hall okay so mr mino nominates uh miss hall is there a second second okay i think i heard miss kenny first um uh are there other miss hall would that be amenable to you i should say i yes yeah i don't know if that's right word or not but uh that's the one i'm gonna use um are there other nominations for our chair seeing none we'll go to a roll call vote miss stancer stancer i miss kenny kenny i miss barlow barlow i mr menino melina y and miss hall hall i okay well i'll turn it over to you miss hall and um to do the rest all right thank you the people have spoken um okay so really the only other reorganization we need to do because we don't have other um too many other things going on is just our reps to the region so are there any nominations for regional reps miss kenny i would like to nominate myself to continue as a regional rep i now have a child who attends the regional schools and i have been working on the negotiating team with the apea regarding the fancy covider and i would like to be able to uh see that through till the end okay all right uh yes margaret um i guess i will do the same thing and nominate myself um i would really like to continue um we're sort of in the middle of this and so can i just interrupt i'm sorry just as a point of point of order there was a motion made and there wasn't a second so either there has to be a second or the motion doesn't move forward so i i didn't mean interruption missed answer but i heard a move and i didn't hear a second so i don't believe technically the meeting could continue until either there's a second or not a second that is a great point kind of out-chaired the new chair all right sorry so margaret if you could pause one second all right so uh there was a motion for sarah best uh i will second that um we don't have to vote on that yet though okay so there was a motion and a second for sarah best all right i'm sorry go ahead margaret um i will nominate myself i also would like to continue on the region this year i feel like we're in the middle of uh with the covet and all of the other things that are going on i would like to see my way through that okay all right and just to be i mean i think it's clear but we do have two uh reps to the region okay any other oh sorry is there a second second okay all right any other nominations for the region well i've served for three years i stepped down which it was temporary but apparently it's going to be permanent there's only two people who can serve i guess i have no objection to sarah bess and margaret serving i just wish there were three members because basically i don't see any reason to be on the committee if you're not on the region but uh so be it okay i mean we we can have more than two nominations and then we would put it to a vote to the committee so it is completely acceptable for there to be really any number of nominations so i don't want you to feel like you don't have voice in that process okay all right any other nominations okay um and we can vote i guess if there's just two we can vote on both at the same time is that right okay um all right so there's been a motion in a second for sarah bess and margaret i will do a roll call vote um margaret stancer i sarah best kenny aye ron radei brenda farlow i and holly okay um the only other thing that we have that we don't have to vote for is just the um representative to the collaborative i do that now i'm happy to give it up if someone wants to do it the meetings are every other month um the big benefit was dinner when it was in person so it's really hard to sell it um virtually but if anyone else i mean it is like it is a good connection to other um school committees in the region and they do a lot of great work so i'm putting it out there i don't mind to continue doing it but if someone else would like to take that on that's okay with me okay that's what i thought all right um okay next up is public comment um we just had two um dr morris would you mind sharing those sure give me one second and i'll get it oh um uh i would just remind the committee if if they're not speaking to mute yourself because i think we're getting some background noise okay thank you um i know that chart was a little hard to see i can email that around to the rest of the committee so you can see the whole thing in the context of that one letter um so i will do that um next step is to approve minutes but we actually do not have those yet um so we will move on to the superintendent's update and i really you know usually we list this as superintendent principles update and uh because sasha was out last week i was doing some quick work um and i neglected to do that so this will mostly be principal wedding jones update but um i think the thing um two things i'll share is one uh all the staff who and i think miss wedding jones will speak to this you know did phase one i was able to visit three times while students were there over those seven days and just want to thank uh from my vantage point all of the staff members who participated in that we saw lots of happy smiling faces um and folks happy to be in pelham school and doing a great job with that we've also seen just uh really amazing work and and significant improvement in terms of the virtual work that's gone on and we'll have uh survey results that we can disaggregate for specific to pelham school and parent staff and uh feedback we'll have those probably by next week set for you to look at so that was the first update the second update is just that um miss wedding jones dr slaughter and i were able to meet with the staff this afternoon for an optional meeting to go over the same presentation we'll be making to you in a few minutes about some of the financial concerns and again want to thank the staff for just really thoughtful questions really good inquiry but we want to keep the staff members involved and engaged in all the work that's occurring and all the concerns that are being um that we're going to share and that we'll have to figure out how to move forward with we certainly they're a critical part obviously of the school and we want to make sure that we're tapping them for ideas resources um and just strong communication throughout so just want to thank we had a lot of people on that call ms sweden jones i mean i think it was the vast majority of staff for an optional meeting on a tuesday afternoon um so um i think that's all i want to share and i'll pen i'll pass it over to lee oh i think there's a question first i'm sorry yep go ahead sorry um oh i'm not sure it's appropriate at this time but last time at the original joint meeting i wanted to say that uh i have an opinion on whether we should renegotiate the uh cutoff point for calling off school and i was told that was inappropriate to make the comment at the time it when is it appropriate is it appropriate now to express my opinion it is item six on the agenda so i think that would be the time okay uh lee do you want to share some of your more specific updates in mind sure well it's nice to see you all um so when i think about school i think in the framework of students staff and families so i'll share a little bit about what's been going on with our students first so i'll just echo dr morris having our kindergarteners and first graders in school was extremely joyful so as a former first grade teacher i have really missed seeing the little in you know informal moments with students and it was really nice to see them playing together um two big highlights were miss giselle's annual release of the monarch butterflies which she was able to do with students in person and the kindergartners and first graders with a lot of turn-taking were able to create a big beautiful rainbow made out of leaves that they had collected so that was out on the field as a school we started having virtual all school meetings and we had one this morning it had all of the energy of a good party so we were using the framework of a responsive classroom morning meeting so it mirrors what students are doing every day in their homeroom classes but it's on a much bigger scale so we have time for some sharing and activity and greeting one another so this morning the fourth graders shared their states and capitals song so any of you who have had fourth graders probably still have it ringing in your in your head i've been dropping into a lot of remote classrooms to get to know students so ron and i were both in a third grade closing circle last week and played a played a drawing game with students but ron was a little more successful than me they figured out i'm an animal person so within like 10 you know 10 seconds they knew they guessed what i was trying to draw um our students are also engaging in monthly all school reads where the whole school is reading the same picture book so we partnered with high five books in florence to choose 10 books that were either written by diverse authors or about stories about children of color so for september our book to go along with hispanic heritage month was island born by juno diaz and in october our book was your name is a song by jamila tompkins bigelow so our staff have been really hard at work as you all know we've been continuing to grow all of our expertise in remote learning and i heard from a teacher this week who said i cannot get over how eager the students are to have discussions considering that we're doing it over a computer so what i'm hearing from staff consistently is they've been able to forge really authentic meaningful connections with students and are finding ways to engage students in in dialogue and and build connections between kids and flexibility is our mantra this year at pelham we've got our professional learning focused on two big things the first one is cultivating emotional resilience and educators so we're using a book called onward to do a lot of reflection and social emotional learning for the adults in our community and we're also continuing our work around anti-racism and professional development focused on anti-bias work and dismantling white supremacy which is a continuation of the work that staff did during the summer and finally we've been engaging our parent community in a few different ways so we have had two meetings of our pelham staff and family book group that are focused on anti-racist texts so we met in august to discuss the book how to be an anti-racist and we met in october to talk about so you want to talk about race and we're going to try something new in december we're going to meet to talk about the podcast series nice white parents so you're all welcome to join and i can share the information with you if you'd like to join us i've continued to hold monthly family forums a lot of those conversations have focused on logistics and operations and questions about remote learning and coming back to school and what all that is going to look like with lots of dialogue about community building and what it looks like in this time um and finally our pto has been hard at work we had a pumpkin patch event in october where all students were able to come to the school and pick up a pumpkin and a little goodie bag and we just wrapped up our spirit wear fundraiser and our book fair drive which is a fundraiser for the pelham library and we partnered again with high five books so it's really wonderful to be supporting an independent bookseller and also be getting some really great books into the hands of our students and families so that's really what's what's going on at school and i'm happy to answer any questions too all right thank you any questions for ms whiting jones all right well i mean i know that i keep saying it but just to start as a new principal the way that you have and to kind of be this together and on top of things when i'm sure it doesn't feel that way it's just really appreciated so we appreciate everything you're doing sarah best did you raise your hand yeah i don't have a question i just had a quick comment as a parent i wanted to say how impressed i have been with the teachers um the organization and the caring and like the actual like really truly getting to know the kids i've been just so so super impressed um so i wanted to say thank you yes i would echo that yeah go ahead brenda yeah i also wanted to echo that it's just really exceeded any expectations that i had for virtual education and even you know both of my children are are thriving and it's amazing how my my younger son even only seven can really um work with the teachers to be able to get where they need to go certainly i heard all about the fantastic all school meeting today and the song my kids already sang it to me so and i don't have a fourth grader but anyway just wanted to again thank you it is so wonderful to have you on our community despite the unusual thing i appreciate that and i'll pass along that wonderful feedback to the staff also thank you all right um next up is enrollment school choice some budget update things so i guess um dr morris i'll give it to you to start here okay yeah i'll give a little bit of an overview and i know some of you have been the committee uh for longer and seen the ups and downs on this and for others of you i think the historical context will be important to share um so um i guess i want to start by saying that and you'll see this in the data a couple minutes from now that uh for first some time now um pelham has been struggling there was a time not that long ago where there was over half a million dollars in the school choice um reserve account and uh that number was dwindling we got to a place a couple years ago where we were not only kind of even but actually adding funds in and now we're sort of pushed back to a place of concern in terms of how much school choice funds we're using so you know i do want to compliment the committee for making some hard decisions over the last four years that got us to a better place and and i also want to acknowledge how frustrating it is to do that work and have it not stick i share in that frustration i know dr slaughter does as well and mr mangano who i spoke to the other day he was asking about it too he works for the town of amherst now but um those of you who worked with him uh he was he was a large part of those efforts as well and i guess what we want to talk about tonight is two things one is the school choice and how that's looking the other is the drop in enrollment how that potentially could affect next year's fy 22's uh chapter 78 and uh we're trying intentionally not to set doomsday scenarios that's not our goal at the same time we felt like it was important for the committee and the community to have access to know that there are real threats real financial threats out there that we want to talk about and give the committee and the community enough time to to think about what to do with them um so it's not a last minute thing or it's not a big surprise but we know enough now that we wanted to bring this to the committee i think the last thing i want to say just to be really clear is there's no line at the end of this presentation that says and we're going to close the school that's not where we are i want to be really clear i know i've gotten a lot of feedback of like oh tonight are you gonna like suggest the pelham school can be close to school that's not gonna happen tonight uh you all can do what you want but i don't think that's your intention either uh in this at the end of this conversation and uh i think it's always the end not the or the and i do think this committee and the community are going to have to weigh some variables and and perhaps take some actions uh in the next bit so we don't have to have that kind of conversation that we can um do that you know um very last thing and then i'll pass it over dr slaughter and i said this to the staff as well as film's tax rate is is already pretty high and it's nearing the 25 cap so there's not in my opinion a way to tax our tax of residents out of the challenge that we see um you know i was going to get the the real number and and i i lost track of time hence me being couple minutes late to the meeting so i wasn't able to get it but i think it's in the neighborhood of 23 dollars per thousand evaluation we can get the exact number for you maybe even dr slaughter's presenting i can i can try to look that up but i want to be clear that this is actually the community is going to have to figure out how it wants to be sustainable and what steps we want to take i don't think there's um you know kind of a money tree at the end of this that's going to happen and that was confirmed with a conversation i had this week with the chair of the finance committee of pelham they're very supportive they're very dedicated to the school um they're ready to dedicate a significant majority of the town budget goes to the schools between pelham and the region and so we want to be realistic that i think passivity is not going to be our friend on this one and um that's about as much introduction maybe even more than it should done so i'll turn it over to dr slaughter who's got a very short slide deck and and we have some follow-up even from when with the slides were put together last week about you know some next steps we're thinking about on our end and then we hope to engender some dialogue from the committee uh about what what steps you might want to think about but i'll turn it over to doug that sounds right doug yes i'm going to try to share just what you need to see and not everything um me actually there we go hopefully that everyone can see that at this point and so sorry we can't see it yet [Music] as doug's working on that the palm tax rates about 22 dollars per thousand evaluation last year my apologies uh and doug if you can't bring it up i can see if i can i'm able to do that well it's telling me i'm sharing i'm not sure that it really is sharing um not sure why but yeah or the live tv version of uh catastrophe right um let me try this again any display of of us of a uh is that program yeah now we can see it right so what we have uh this is just a sort of first slide um and this is you know for mr menino's benefit i got the the new pelham logo on there so that's that's really for him at this point uh i'll begin with talking about chapter 78 a couple of things about that so recently governor released a new version of uh the budget uh basically he restarted the budget process like he usually does in january in that new budget uh he the projection for chapter 78 for for pelham was slightly higher than what we we were talking about last spring and so it's about 2 800 more so that's the good news for the current year if that tends to uh uh or holds true as they go through the rest of the budget process um just to sort of paint the picture about chapter 78 um it's based on foundation enrollment foundation enrollment is is the kids that pelham is financially responsible for so school choice kids that come to our school are not part of foundation enrollment kids that go out to charter or choice out and obviously kids that attend school in in pelham uh are part of that foundation enrollment uh the thing we're noticing is that the uh the enrollment numbers from this october which will be used to set the fiscal 22 uh foundation uh aid for chapter 70 uh that enrollment's dropped about 14 or so pretty significant drop in local kids uh a lot of different reasons for that um but that can have some pretty profound effects on on our chapter 78 coming into next year so coming into this year uh you know with the implementation of the student opportunity act and uh and the hold harmless provision within that uh school districts that that had drops in enrollment uh were held harmless and and pelham was as well the film fell coming into this year did not have a drop enrollment but uh the funding level was held steady from from fiscal 19 fiscal 20 uh into fiscal 21 however in past history before this do not opportunity act the the changes in enrollment tended to track pretty pretty evenly with the with the changes in enrollment uh tracked with the with the funding in chapter 78 so for school districts that had drops in enrollment they had similar drops in chapter 78 we don't know exactly how this is going to play out in in fiscal 22 uh depends on how many of the provisions of of the student opportunity act are able to be upheld as we move forward uh i think uh sprinting morris may have a little more information that he had a conversation with the folks at desi today but if those if if the drop in enrollment and the uh chapter 78 you know move in sync uh a a 14 drop is roughly a 33 000 reduction chapter 78 chapter 78 that we might see in fiscal 22 and that's we're just gonna have to see how this plays out um both in the current year with the current uh fiscal 21 negotiations as they finish the budget for 21 as we roll into fiscal 22.

good evening and welcome to the east long meadow spartans varsity field hockey game today we have the east long meadow spartans taking on the falcons of minichalk i'm gage of delasie and today you will only be hearing my voice as we are absent on commentators good game between both teams good decent records between both teams as well it's going to be an interesting game to see for sure as there was a prior um senior ceremony for both teams but the main one for you song metal will be prior to the game all of miniature leaves waiting for a start i'm gonna try to start for the half and we're underway i'm gonna talk with a nice pass back trying to evade two defenders of east long meadow pass up to number 22. you can't keep it in bounds islamic will gain possession [Music] rob pass over to sterling sterling with a nice chip shot down to the 20 slowly rolling stays inbounds choc will pick it up [Music] pass forward about 15 yards move around one defender 33 chip shot blocked east longbottom game possession pass over to ron karate then turned over illegal illegal touchdown game possession at about the 44 yard line sterling with the pass in over to pick you then over to rob but turned over you song metal games possession ron karate possession back over to chog chug with the attempt at a chip shot lost possession trying to regain whistle intercepted by macarini pass deflected oh return to the song meadow macarini with the attempt on the breakaway gold hunter gets to it whistle chog still looks to have retained possession so a nice early attempt for east long meadow two minutes in we'll see if that momentum shifts over to choc's side or if it'll stay on a song meadow sterling able to track down the ball 43 dancing around one defender turned over chag at the 35 multiple open open attack and macarena was able to have the whistle blow so island meadow will be able to gain the possession in miniature territory sterling pass forward over to ron karate pass blocked she can she keeps possession pass over to pichu blocked chag will go over to the left corner pass it forward whistle blows looks as if yep uh song metal will gain possession sterling turns the ball over chag trying to get out of their posse out of their zone and start the offensive attack multiple open players for chag and they move slowly up the field one defender back for each long meadow chag able to out speed the defenseman whistle no whistle [Music] pass forward for twice weiss over to rob rob keeping possession two on one past the other defenseman shot slowly rolls chalk defense will be able to stop it and it looks like chocolate game possession quick pass right up up front holding now slowly moving forward pass up for number 20.

so before i go any further on that is there any questions about that but i guess my only question would be if you're revising if you're going to give us a revision next week from what i just understood that you were saying you were saying that the 500 per student which is about 14 million would be applied to 2021. that's correct so you're still just estimating that we're going to get that other 10 million that you're going to apply in the revision to the 2020. right and we we really believe that um our total our total award will be a total of 26 to 28 million okay so you're confident doing that if it isn't then will you just revise it again is that what happened no because uh remember that the budget is just a plan okay so as an example we budgeted 500 000 in 2020 in the esser grant we did not spend any money at all in esser okay so all we have to do is make sure that we have the budget authority that when we do get the enrollment stabilization grant we are able to apply those those that spend to the 2020 budget okay thank you for clarifying that for me you bet okay great thank you um these uh these changes here that are highlighted in yellow the classroom site performance pay we we pay the classroom site performance pay in december and in may note that you see an encumbrance there of about 5.9 million dollars we are holding that in reserve that's what's expected to be paid in total for this year for december and may then the other two items you can see they show a negative available balance these two particular state grants are grants in which we are expecting reimbursements from the state of arizona the only reason that we're highlighting the enterprise funds is again to bring it to your attention that the beginning balances are now reflective of the ending balance recorded on the annual financial report and then the situation with the fingerprint is comparable to the fact that it's a reimbursement basically we pre-fund the fingerprint costs for employees and then through payroll deductions they pay us back so that's why that's a negative balance and then the largest change month to month is in that dual credit and apple what is that it's a enterprise that's the reimbursement from apple for the repairs that we do on our particular our particular technology materials and that shows last month it was about 455 000 it's now showing 18 000.

so uh that's a that's a little bit of scary news as we move ahead um but again we'll have to see uh how that plays out relative to our our fun our foundation enrollment like moving ahead of slide and actually doug could you stay with that one for one second i'm sorry um so the thing i'd add that and dr slaughter referenced this is that i had a superintendent did a conference call with desi today uh i think i mean you know it reassured us about fy21 not going um negative that the hold harmless i think will be held so to speak um jesse was pretty clear they anticipate that that won't be true in fy 22 in other words the enrollment drop will have an impact on the fy 22 budget for the pelham public school there was a lot of consternation about that we're not the only districts that seeing a reduction in enrollment although it's more dramatic here than perhaps many other places and i think the only thing we heard was that well if you see a dramatic increase from for instance october 1st to november 1st let us know but otherwise plan on seeing that number reflected in the fy 22 budget for your school district so that was not welcome news for me and some other superintendents to hear about but you know based on that i would anticipate there being some drop on chapter 78 um absent some other change from the legislature about how those funds were are going to be allocated so that was the update as of uh i think a 11 or 11 o'clock or noon conference call ahead today and before we go on because the other slides are more about choice i want to pause and see if there was questions from the committee uh about the chapter 70 piece um none of us can see each other can we maybe stop screen sharing for a minute oh wait okay i can alright does any do anyone have questions raise your hand prominently because they're very small uh yeah ron go ahead does that mean that the state support for public schools will decrease next year as an aggregate likely not i think it's really about distribution especially the student opportunity act was designed to offer more funds and more equity for districts that have a harder time raising a tax rate because of the population of residents that they have um those districts generally are not seeing a drop in enrollment it's much more suburban than rural districts that are seeing a drop in enrollment um so i think it's much more about distribution than total i think whether the chapter of 78 can go up or will it stay flat or reduced based on covert related budget impacts is anyone's best guess right now yep margaret good so the old harmless part of this you know there was that study being done about hold harmless and there were there were groups advocating to get rid of hold harmless is that is that reflected in this statement or am i not really understanding what hold harmless really means um do you want to take that one doug you want me to try uh you can go ahead and try all right so i think hold harmless is generally uh more directly referring to um not dropping funding let me see if i can start back so the state sets what's called a foundation budget and so that's based on a whole variety of factors enrollment the specific details in the enrollment for instance if you have a high number of ell students or low-income students the state may apportion more funds for that because of how they see how they define need and so pelham like like the region as well are well above foundation budget in other words the state gives us funds that if they were just going to scale back they could say well pelham the town of pelham's already giving you more money than you quote unquote need um and we're going to give you less money as a result of your town paying more than its share so to speak you know um there are a few communities um chicopee being one uh that not not now but at least a couple years ago they were at foundation in other words the city of chicopee was only covering the cost of what the state said it had to cover and those are mostly urban areas that are have high concentrations of low income uh people so what they've decided a long ago is they're not going to take funds away from communities just because the communities spend more than they quote unquote need to do in other words they weren't going to penalize communities for overspending i'm not saying that in a real way but from the state formula perspective overspending on their schools um that if you know they were going to set a foundation they were going to fund the foundation and that was the way it was going to work and so i think when they talked about hold harmless that's why it has such an impact on many communities like pelham who pay more than their fair share quote unquote according to the state formula but don't face any sort of negative consequences for that if you look at vermont for instance a very different funding model and every dollar you spend in vermont above foundation essentially gets read you know some of the that dollar gets redistributed to other districts so if you want to spend more than the state says awesome but they're going to redistribute some of those funds as well and um so you know i think when it's to hold harmless um that's more what it's referring to is the paying more than what foundation would suggest that the town of pelham has to cover to fund the education of the students of pelham doug how'd i do i think pretty well that privilege captures it i think all right all right i saw other hands brenda and then sarah best did you also have a question okay all right brenda first and then sarah best okay i just have a question about the 14 is that the number that it would be if the enrollment october 2021 was the same as this right now so i think i can take that one as well so the way that this works is that the current enrollment will will affect next year's budget so um the current the enrollment that was captured on october 1st that it goes into a formula that sets the fy 22 budget so it's always a year behind so the funding you get the next year is based on the the student enrollment on the prior year captured on october 1st because otherwise they'd be adjusting during a fiscal year and that would be quite disruptive so it's not a concern for this fiscal year it's a concern for the following one can i just follow up um so does that mean if we had some of our families come back next year and on october 2021 that the foundation enrollment was greater than it might not be such a big decrease for the fiscal year 2022.

blocked by multiple eson metal defenders chalk was able to gain possession back stop by i believe nevins nevins passes it forward on her left is why she is able to pass it off twice weiss passes it forward for rob rob and number 42 for chag tie up they give it to chag chog instantly plays the ball loss of possession weiss moving up draws a whistle island against possession or sorry retains possession so far a lot of offensive threats for east long meadow we'll see if they will to continue this as we have about 9 35 remaining child able to gain possession two on two able to run past one looks like a trip with the stick she seems to be okay goggles flew off so choc will retain possession after almost a scary trip or collision but pass off right away pass back to the 30 shot forward whistle is possession so so far a bit of back and forth b song widow had most of the momentum for the first half of this quarter password for dowd dowd ties up second shog defender comes in to take possession chip shot forward key possession sterling turn sterling gets the ball and slowly moves forward pass for weiss a little too far ahead chuck keeps possession and goes and starts moving into the east long widow attacking zone pass just a little too far forward chug was unable to hit it to keep it in bounds ball should go to east long widow and it will fast forward for rob rob not going to be able to get there in time shaw against possession quick pass forward with doubt on her she's able to break free and choc will continue to go into the song meadow territory pass forward up to the about the 30.

that's reflective of the annual financial report work where we're doing journal entries out of maintenance and operations and we're putting that spend into the dual credit fund which is prescribed by statute so i want to bring that to your attention and then finally again these are the school student based funds where you can see the beginning balances have all been updated to reflect 2015 bond authority and fund 630 is the new 2019 bond authority you will see these two slides now until we have totally spent the fiscal year 2015 authority everything has now been sold on the 2015 authority this is just i'm sorry this is just showing the two together so you can have an um a quick visual about where we are in our total available bond funds and then finally the debt service you can see that the year-to-date balance we have not spent any our first payment is due in january and the second payment is due the first of july so you will see the the expenditure um not until jan uh not until we present the report in february and that's all i have for tonight thank you miss bets board members ms vets can you go back to the slide i'm just thinking it through on um the dual credit yes oh sorry there we go so remind me that again so now we've we've changed the way we've aligned it better with what it needs to be the dual credit and is is it at such a low balance because we don't collect dual credit until school starts basically or so it's really it's so in this particular case we are treating it as a cash fund so you can see it's not a budgeted amount it's a beginning balance amount so basically because we moved the 2020 this is fiscal year 2020 expense out of the um out of emino into the dual credit that has eaten up all the cash that was in dual credit there we go okay so that's off so basically then leaving the cash or the budget capacity available for maintenance and operations i remember we talked about that i just wasn't quite sure how that applied yeah the issue big change in this but now i understand yeah the difficulty is using budget versus using beginning balance the difference between cash and budget controlled funds okay thanks you bet okay thank you all very much anything else once again ms betts thank you reports are clear and concise all right we'll move to item 7 7.01 health benchmarks dr mccord and i jumped the gun on our my earliest earlier request however i think it bears repeating we want to look at other contingencies as we move forward once you have presented these benchmarks i think it will be clear as to why we need to have additional discussion no that's not what i want okay thank you dr santa cruz governing board members tonight i'd just like to give an update on the arizona health department health benchmarks and this next slide that i'm going to show you i think is definitely worth some explanation for the mere fact that if you'll see on the right side of your screen this is the graphic this is what they used and have been using since the beginning of their dashboard and that's where you'll have graphics and they will let you know if you've met the benchmarks in those specific areas and this actual slide right here this graphic is from the last time i presented to the governing board and on the first benchmark which is a 100 cases per 100 000 for two consecutive weeks if you'll notice that it says we met that at that time and then of course over on the side it tells you how many was for maricopa county and then the second one is two consecutive weeks of percent positivity below and again check marks green benchmark met and then on the third one two consecutive weeks with hospital visits for covet-like illnesses in the region 10 percent or below and of course that benchmark was met and then when every thursday morning when this is updated around 9 00 am i check it and this on the left was the graphic that they're currently using uh with some areas that are are changed and redefined and so i think it's worth explaining before we move forward and as we as i present these in subsequent board meetings if you'll see and you can see them side by side they're essentially the same graphic but with some different meanings and instead of using the benchmark met area with the green check marks off on the left they have color coded their areas and it's green yellow and red and in order to be green you have to have 10 cases or less per 100 000 5 positivity or less and 5 covet clovid-like illness or less and so for moderate it's 10 to cases per hundred thousand um then five to ten percent for positivity and five to ten percent for covet-like illness and that would be in the moderate range and then the substantial transmission range it's a hundred cases or more per hundred thousand larger than ten percent positivity and larger than ten percent covered like illness and so this was a bit to our surprise and then up in the upper right hand corner of the graphic they put the recommended delivery model and so again this is something new this is something that um new in a sense that the graphic just looks different and the benchmarks to a degree based on their color code have changed and so i just wanted to make that clear as we move on and as we move through this and so i've tried to change some of the not the number information but how it's color coded moving forward so are there any questions about that so dr mccord is it fair to say that they move the metric from the specific or they move their graph to from showing the specific metrics that they'd given his target to now they're giving it to a transmission risk so it's almost like the state has now aligned to what the county was presenting instead of to their specific metrics that they had published that's what it seems like to me and and and i can well appreciate what they're doing it's just difficult when we've been using the information on the right to help guide us and then it gets changed to the left and i think it confuses some people it can worry some people and i i can definitely understand that but again this is information that's provided to us and so this is what we have to work with all right and dr mccord this abrupt change you had no prior notice to uh any adjustments to the dashboard is that right that is correct i i talked to surrounding superintendents and nor did they know about that change miss you jetty this is just maricopa county though correct this is yes this is just maricopa county this information right here i'll get into the specifics of maricopa county but more of the visual for this just so people here and online can understand well why was it look like this on the right hand side last time and over here on the left there's no shenanigans or tomfoolery here this is just the information that they're giving us and and i just want to make sure people understand why it looks different now well they've also changed their benchmarks somewhat because prior it was below seven percent for positivity and now it's below five percent and um below ten percent for coveted like illness and now it's below five percent so they've moved their benchmarks as well they have moved their benchmarks as well i think that's definitely worth uh stating well again i'm not sure that they necessarily moved the benchmarks except for because even before they gave a range using we'll use the percent positivity they give a range of risk of below 5 and below 10 but then they set a specific metric of 7 so they've moved from that specific metric of seven percent to only the ranges right and would also point out that they changed the scales on the graphs so the graphs look different even though they're presenting the same data yep but for the person who i i i just think it's important that everyone knows that this is what we've been using all along and all now it looks like this and so um don't want to alarm or anybody but i just want everybody to understand that that's not something that we did that is something that has been done by the state and we're just presenting it to you so you can have as much information as possible and and i think dr mccord the point that you made we've already had confusion about these metrics and how we're looking at them with the specific metrics or the ranges and this is just going to create even more confusion and it has and and people as soon as this came out we were getting calls and emails about it and so um that's why i thought it was worth explaining this evening next looking at specific data maricopa county data again reported on the 22nd for week ending on the 4th criteria 1 case rate is at 70 per hundred thousand which is in the yellow based on this new information and this new graphic and standards that they've set criteria two is four point six percent positivity um that is in the green it should be should say trending up not down or does say trending down sorry my dyslexia is kicking in and then criteria three is 2.8 positivity green and that's just about level from what we've had in the past this is gilbert public schools boundary data information if you'll look i'll go to the graphic next but it has the week before and this was reported and then this was of course reported last week for gilbert public schools in our area it is 58.22 per 100 000 for case rate and that number is going up looking after the graphic at the right last week or the last time we reported the week before that it was one 44.19 criteria two pause percent positivity three point nine percent uh and that is also trending up and then criteria three hospital visits at three percent and that is remaining level looking at this information side by side just once again you'll see how the county pertains the entire county compares to gps boundaries and then again this is just over a four week trend related to that information and you'll notice again that is going up in certain areas well in all areas in this case but this is um for the county and you'll notice like in the past a lot of these were green because that's what the metric said based on these metrics now i changed them to yellow just so people have an understanding and again here's gps boundaries over time before i close and and getting to dr santa cruz point of and and request of having a meeting uh this thursday i i welcome that uh what we will bring to you is just some criteria set forth because we get a lot of questions because there's a lot of information out there because we have a dashboard that indicates the number of cases that we have in the district it is important to know because now the next question is well are you going to go back to online are you going to go to hybrid and i think it's important for people to know where those trigger points are and and what those should be so people have a clear understanding as going through this when we started this off you know there's a lot of information that flows out there and i think that us being new to some of this information and how a lot of this will look i think it's important that we have some set concrete um criteria to be able to move forward so not just you know as a board me as superintendent and cabinet members but our staff and our parents so we can plan ahead and we can be able to uh move forward and so that's what i will bring to you in the best form possible but of course it's always open for discussion critique and suggestions and ideas so we will bring to you what we think is a good model and then we will definitely take your suggestions to re-tool it if need be so any questions about that mr claire and dr mccord as as we schedule that meeting we know that that will not be at a regular time for the for the public we will most likely do that i think during the daytime yeah we're looking at two o'clock other we have some people that have some other schedules that they have to keep that are important and so in order to get this information down get it out in a timely fashion we will have to meet during the day but we will live stream this and it'll be a it'll be titled as special board uh work study slash brief board meeting and i just want to make the public very cognizant that's what we're doing that just simply so that we can establish a quorum and have that meeting given individual schedules the new the new uh metrics or data points will come out that morning too so i will present the most current for all of you that afternoon and dr mccord at this point in time the county and the arizona department of health services are only making recommendations to us they're not they're leaving it up to individual districts that's that's my understanding you know in other counties the county health department may come in and direct them to shut schools down or to do something different maricopa county has not done that yet the only thing that they direct us to do is to send out outbreak letters and that gets determined by how that's transmitted uh on or off campus and so um that's the direction we get from them we definitely want to abide by the things that they have to say but at the same time i think it's important for our staff and our students and our families to know what direction we're going and what they can expect as we move forward well i think that the confusing part and this gets back to you know just media and social media and everything is that you know we hear about schools being closed in other counties and then we read about schools being closed in other districts and and i think the important piece here that we need to remember is that we we're trying to make these decisions on our own with just guidance so to speak from the county i i totally agree with you and i and i think that on another note is i think our schools our staff our students are doing a really really good job with the mitigation strategies that we have in place and we we need to be mindful of what we're doing on campus and what we're doing off campus and just know that each one of our schools is a cross-section of that community and so we have to be diligent and we have to be understanding of of what the expectations are and because our main goal is to keep our schools open that's the best place for our kids if at all possible and so i think if we are able to do this together we can continue that so i think it's also important to note that and correct if i'm wrong here dr mccord we have through our district nurse and health services daily interaction with the county and arizona health is that correct that is correct i think there's uh sometimes what you'll hear and and this is education so rumors love to fly a mile a minute and um and and that's unfortunate because i think sometimes there are some negative aspects that come out of that any time a covet case is reported at the school that is documented that is given to our director of health services jennifer frost she immediately contacts the maricopa county health department and investigations begin those investigations are what determines how long a student will be out and determines who's been in close contact with that student or staff member and who needs to be quarantined related to that and that's how that rolls off there might be rumors that that johnny has cobit or he's been out and you know i know they're not reporting it you know what that that definitely might be the case but we can only control what we can control and we can we will take care of what we know to be true and so i encourage parents please report that to the campuses so we have accurate data we have accurate information and we can do the very best we can to ensure the safety of everybody there but again don't hang your hat on things that you hear things that you see on social media because i know all of our and and this is important to me all of our nurses and health assistants are working their fingers to the bone they're doing things that they have never been really asked to do and that is to dig really deep into finding out who's been in contact with who because they assist the maricopa county with that and i just want to thank them uh from the bottom of my heart because i know that they are working extremely hard to try to make sure that all the eyes are dotted and the t's are crossed and so uh again thank you to them i might just clarify something on what you just said talking about um let's say that a student or parent did not report a positive test we would still get that information correct from the county we would they would contact us i don't know how timely that would be but they would once they discover it they would make contact with us and so uh if you've if you've been tested then that will get reported to the county and so they will make contact with us and and i will say does that happen often no no uh 99 of the time everybody is reporting like they're supposed to and that's appreciated um but it's it's it's a possibility and we need to make sure that uh we're as upfront and honest about all that information as possible dr santa cruz i did want to make a comment i i just wanted to say i think it's really really important to be honest and to have accurate information not only for us to make good decisions for our schools and our community but for us to help knit this pandemic in the bud by being able to contract trace and help not only our schools stay safe but our community stays safer so i think it's just really important that we we work together and do what we can to keep everyone as safe as possible and that means if you have a case of coven please let the school know because then we can deal with it and then we can take the steps that we need to take rather than not knowing and then other people getting it and getting more in the community we just want to do the best we can to keep the spread down and that is with good accurate and honest information thank you anyone else right with that thank you dr mccord and appreciate the time and diligence in going through the new benchmarks and uh hopefully we'll hammer out a framework that can be communicated to all involved and and uh keep us even more firmly on target looking forward to it all right so we move to item eight consent agenda those items are before you is there a motion i move that we approve the consent agenda as presented thank you mr jetty is there a second i'll second thank you mr carr any discussion seeing no discussion then we will vote on the consent agenda all those in favor of approving the consent agenda as printed please signify by saying aye aye all those opposed the same motion carries five zero item nine action items item nine point zero one discussion and possible action on a future board retreat dr mccord i will turn this item over to ms humphries who had requested this as a future agenda item yes thank you i am asking that we have a board retreat we've had many difficult decisions in these last few months and we look forward to having some more difficult decisions and i would like to bring in a facilitator my first preference would be going through the asba to have a facilitator to help us in that board retreat i had spoken with jenny richardson on the mesa school board they brought in someone from asba to do their training and she said they were very happy with the results so um i i feel like we're doing well as a board but i feel like um these have been hard decisions and i wanted to see us come together and build our relationships so that we can bring the community together because these are very difficult times for everyone thank you mrs humphries in order to move that for discussion we need a motion item 9.01 so i will move for a board retreat with um a facility facilitator from asba okay thank you mr humphreys is there a second i will second it for a the opportunity to discuss it thank you mr eugenie so we have a motion and a second and 9.01 is open for discussion is there a specific topic that you have conceived for this particular proposal um this is something where the the board trainer can tailor it to our specifications and i had given out her phone number to the board so they could call her that i i mostly feel like we could work on building relationships and team team building activities that was my desire but it's something where we could each have input on the training that we receive and i don't know if anyone made those funk that phone call to her i have not made any phone calls at this point other board members commentary discussion i guess um i yes miss humphries i appreciate you bringing this up i want us to continue to learn and grow and progress as a board member individually but also as a board i just at this point in time i'm wondering with our limited time and with the things in front of us if this is i don't know that this would be my top priority well this is something we could set you know it's we have to get on their calendar so it could be several months away okay i don't i don't even then i'm not sure i'm not sure that i i'm at this point in time willing to devote a lot of time to something like it would be two or three hours okay depending on our i guess i've expressed my opinion and letting you know how i feel about it so i appreciate that any other discussion i guess my question would be i mean it seems it seems backwards to me to schedule a meeting and then say what our objectives are i'd feel much more comfortable to say what are we really trying to achieve and how do we measure whether we achieved it you know if if i were a teacher or if i were working with a teacher i would expect the teacher has a lesson plan with objectives that they can measure i would feel much better about dedicating time especially with the holidays coming up and into the new year if i had some idea one what we were going to discuss and two what our measurable objectives were otherwise it feels frankly like a meeting to be meeting but that's much my part of my concern is that when we meet we have open meeting laws i think it's very difficult to build relationships when we can't communicate i mean each of us can talk to one board member outside of a meeting there's five of us so at least one of us can't talk to anybody during the month so i think it's important to spend that time in building relationships and that's my goal for the meeting i think a facilitator could help us through that and give us helpful exercises thought points discussion points that we could use um and and i feel like you know there has been some uh kickback in this community on some of our decisions and i feel like i've done that i have borne the brunt of that and i would really like to see us be able to work together so that we can bring the community together because i feel like it's unfair for one board member to bear that burden frankly okay anyone else and mr jenny i absolutely respect what you're saying mrs humphries about that and and i agree with you that one board member should not bear the brunt of anything like that i also do not feel though at this point that a retreat is something that i necessarily would want to participate in because i just i think that i know i can only speak for myself i think that we're all we've all been on a little bit of overload over the last couple of months and making decisions that i don't think any of us ever thought we were going to have to make in our in our entire lifetime and so much of it's controversial but at the same time even when we've disagreed as board members i feel that we've been extremely respectful of each other i i don't think this is the time to be doing a retreat just because of everything that's going on that i absolutely respect what you have to say well i appreciate that i'm i'm hearing and sensing uh not a lot of enthusiasm for retreat at this point and i would just ask rather than vote and reject the idea completely would you consider tabling this item for future discussion perhaps sometime in the second semester that would be fine i do know it might take us some time to get on their calendar so even if we accept it now it might be the second semester before we could actually get a date with them but i'm happy to table it if people aren't willing at this time but i i feel like that's exactly why we needed a retreat to rebuild relationships and to better our teamwork i'm not saying that we have done poorly but i'm saying that there are things we can work on so i'll make a motion to table okay then moved to table this discussion to a future time i'll bring it back in january okay is there a second i think i don't think there is a need okay okay so we will table the item i think we have to vote to table yeah it's my understanding that we if you withdraw it all right let's just take it let's just withdraw it at this point well i can second the motion and we can move on i'll second it okay okay so it's been moved and seconded to approve a tabling of this item all those in favor please signify by saying aye aye those opposed the same motion passes 5-0 item is tabled and we'll move to item 9.02 policy development first read policy iha basic instructional program dr mccord thank you dr santa cruz governing board members this is the first read of policy iha basic instructional program this this policy and the next two policies have went through the policy committee last week and big thank you to barbara newman for heading that up in my absence as i understand it was a fairly quick policy meeting and this policy for the first read has to deal with um sandra day o'connor's civic celebration day which is to be held on september 25th this is something that went through the legislature and so we needed to add it to our um policies as we need to adhere to it moving forward is there a way we could put up there doctor i don't have that thank you dr mccord is there a motion to name me for item 9.02 so that we can discuss i move that we approve uh policy iah iha basic instructional programs first read thank you mr jetty is there a second a second thank you ms wood it's been moved and seconded 9.02 is on the table for discussion yeah could you go to the next page please that's where the changes are yeah that's where the blue is there you go there you go thank you any comments questions concerns and just a note that we will bring this back to policy one more time before we bring it for a second read thank you dr mccord any further discussion seeing none and we will vote item 9.02 all those in favor of first read policy i h a basic instructional program please signify by saying aye aye those oppose the same motion carries five zero item 9.03 policy development first read policy ihamd instruction and training in suicide prevention dr mccord thank you dr santa cruz governing board members uh first read of policy ihamd instruction and training and suicide prevention this is something else that was put into action by the legislature and basically it talks about if a school district governing board issues identification cards to students in grades 9 through 12 the school district governing board shall include at least one of the following on each new id card issued to a student in grade 9 through 12 and that is the telephone number of national suicide prevention lifeline the telephone number for a national network of local crisis centers a statement describing how to access a text-based emotional support service or the telephone number for a local suicide prevention hotline and so we need to be able to put this into policy thank you dr mccord 9.03 first read is before you is there a motion so moved thank you mr sumprise zero second a second thank you miss wood we have a motion and a second is there some discussion relative to this first read items only that we do this already we do this is that right okay i don't know if it's at every one of our campuses but uh it's mostly at all six out of the seven okay yeah so we just need to make sure yeah yep nine through twelve of the high school yeah anyone else okay seeing none we will take vote item 9.03 all those in favor first read policy i-h-a-m-d please signify by saying aye aye all those opposed the same motion carries 9.04 policy development first read policy kb parental involvement in education dr mccord thank you dr santa cruz governing board members first read a policy kb parental involvement in education as you see on your screen this is the addition to the policy and that is number 19 which states access to the arizona department of education doe statutory handbook for parental rights which is posted on the doe website and is prominently posted on a publicly accessible portion of the district website with a link to the statutory handbook of parental rights with the title and sections listed below and those are all listed there throughout again something else that we needed to add into the policy and make sure that we have that prominently on our website thank you dr mccord we are at item 9.04 policy development on the first reading policy kb is there a motion so moved thank you mr jetty is there a second second thank you miss humphries any discussion relative to this policy item appears that there is none with that we will take a vote on 9.04 all those in favor please signify by saying aye aye those opposed same motion carries 5-0 we are at item 10 request for future agenda items 10.01 if not at this point if you have some burning issue please make sure we make contact with mrs wilson and we'll place those items on a future agenda item 11 board committee reports 10.01 gilbert education foundation mrs humphries um we're doing well we will be having our bowl-a-thon on november 19th if there's anyone that would like to contribute they are looking for gift cards or little things as prizes for the um bowl-a-thon so that's a big fundraiser for the gilbert education foundation and we would like it to be very successful they provide a lot for our schools and do um i did go out to boulder creek they had a day of planting with the garden that gilbert education foundation funded for them and so they had students out there planting and carrots and flowers and all kinds of different things very good thank you mrs humphries item 11.02 city of mesa lays on miss wood i don't have much to report they're just preparing their budget working through rates discussions and other things like that i don't know if there's any update to the this the filters or screens dr mccord was there any update to that nothing that they've given to me lately okay thanks thank you mrs wood item 11.03 and 11.04 town of gilbert liaison and finance and audit committee mr carr thank you dr santa cruz i think the only real meaningful thing to mention from the town of gilbert is to remember that there's a election for mayor and we encourage everyone to vote the finance audit committee has not met so nothing to report there thank you mr carr item 11.05 insurance and trust representative mrs eugetti we met earlier today and basically just had presentations from our um our our uh the peop that's the word i'm looking for mr consultant that's an easy word um and we're in good shape at this point in time thank you mr jetty item 11.06 legislative information and recently attended the delegate assembly via zoom and was your delegate representative there uh i was impressed with how they managed that particular meeting and how they used the time wisely it consumed a good deal of the day but it was worthwhile and once that legislative agenda is printed in its final form we will make sure that all of our board members receive copy of that with that we are at item 12 future meeting dates 12.01 dr mccord i think dr santa cruz governing board members mentioned during the meeting we will have a special work study slash brief board meeting on thursday october 29th at 2 p.m again that will be live streamed november 4th we have a board work study and brief board business meeting november 10th the board policy committee and november 17th board business meeting and that will take us into the thanksgiving holiday um i do want to mention that i won't be available for the tuesday i believe it's december 1st or 2nd i will have a meeting with the arizona school board association board of directors so i am not available for that work study that evening so i will work with dr mccord to get that information in advance thank you some freeze it will be the first board meeting that i will miss totally in my eight years i've attended at least a part of every board meeting and 11 14 is a business meeting is that correct 11 17 17.

so next year's enrollment would affect so so the enrollment that's captured on october of 2021 would actually influence the fy 23 budget it's always lagging a year behind okay um yeah sorry i wasn't clear about that i thought this is my first time around so thank you oh no no it's all you know complicated stuff for sure if i can just dab for a second on that the chapter 70 formula is pretty complex to say the least um and so that's part of why from the state level they they sort of use the october numbers because they have to essentially kind of crunch the numbers in order for the governor to put out a budget and then the house and senate to debate that budget and do their own work uh by the beginning of january and so in that you know uh you know the numbers are as of october 1 they technically get reported basically thursday's week is the deadline some districts will lag a little bit in getting those numbers to the state uh so the state has basically a month to kind of crunch those numbers into a uh what they think the the formula is going to produce for for the uh for the line share of state aid for for um for chapter 70 and so that's why there's that lag of a year um so if you have huge or if you have large peaks or or reductions in enrollment it can be really difficult because it it impacts the next school year so for example that 14 drop this year uh has a stronger effect next year but if those students all come back next year that's a potentially difficult circumstance because we got more kids but a smaller resource from the state innate um sarah best and then ron i see your hand so go ahead sarah best first um so i think i'm beginning to understand the way this works but um since a lot of this has to do with um covid is there any way to use cares funds to help with that is there i don't i don't know how it all works as far as like the school part with the town or all of those pieces but um is there is there some piece that can help offset that at least as an not like a long-term fix but as a at least band-aid for right now to help out um so oh go ahead doug please i was gonna say unfortunately no i mean the current you know cares act monies are for uh sort of more immediate spending and particularly to uh accommodate expenses you didn't anticipate relative to to this i do think that drop enrollment you know some aspect of that is related to the to the virus and its impact and and so potentially if there's a subsequent uh sort of cares act uh you know that could could help support us in the coming year um and you know also the state could also potentially you know take action relative to how they do chapter 70 this year's um you know i think their revenues are down so it's going to be difficult for them to do that i think but but uh it's it's unfortunate there's a lag like this there's not uh un unfortunately an uh immediate source to help us out again this drop enrollment right now isn't going to impact this fiscal year this school year it's really next year where this uh will will come into play and and we should get a sense of those numbers hopefully in in early january when the when the governor's budget comes out we'll make predictions of it before then but but uh we'll have a little better sense in early january and i think you know just to add to that um we will see uh whether this fares out or whether the hold harmless will like it did this year will cover you know changes in enrollment there was definitely i will say the commissioner got um a plethora of feedback uh on the impact this would have on multiple districts around the state because we're not alone um so maybe that feedback will go somewhere and this won't be something that we actually have to manage but i you know it's real right now and until someone says no it won't affect us i didn't want the committee to be unaware and then you know us get the governor's budget and then be surprised by it so this isn't a certainty when we get to school choice that's going to be much more clear as a where we're sitting at the moment and the numbers are really clean that way this one is more an early heads up on something that could be a problem down the road okay ron go ahead [Music] i think it's very important to try to estimate what pelham resident population would be in october 21 because just in case it bounces back this is a one year problem we're facing and that would be be taken care of in 22 and 23.

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yes sir thank you we are at item 13 13.01 adjournment is there a motion to adjourn so moved thank you mr carr second second thank you mr jenny usually there is no discussion at this point in time and seeing none we will vote all those in favor of adjournment please signify by saying i i those opposed the same thank you those of you on live stream and those of you here in the building we appreciate your attendance board members thank you for your attendance and your indulgence we are adjourned

so i don't know how we do that but it's very important for us to try to estimate what enrollment will be a year from now yep go ahead mike um so uh on that note we agree and we swirling right now is working on identifying who are the 111 students between the three districts who uh have why why have we dropped by that amount she's identifying who those families are um she's giving a survey and we're going to have direct phone calls for families asking three core questions one is uh why did you choose to leave the district this year the second question of where did you go we eventually get that in december and january school attending report but we don't wait and the third question is are you planning on coming back next year um so that we have that information exactly as you describe mr menino and can use that in our planning for next year so we agree and we're on it okay any other questions on the chapter 70 piece before we move to the next slide no okay all right go ahead thanks doug um so now we'll talk about school choice and how we how we work with that um different from the chapter 70 the child the school choice revenue we receive each year on the based on the number of students that attend in that year so it's it's a little more uh current uh so we can estimate or need to estimate it uh kind of as we go um in order to sort of mitigate peaks and valleys we've created what's called a revolving fund which allows us to carry funds over uh across fiscal years so we can can uh try to level out uh unexpected rises or drops in in expense and and use those uh those funds to help us uh carry through uh the big changes like we're seeing in enrollment this year um but it's essential as we as we use that sort of fund to keep us a healthy balance in that revolving fund to to uh preserve it over time and allow us to uh to manage our our finances well um and and superintendent spoke earlier a little bit i'll show you a slide uh that shows the sort of history of that a little bit you can see how we've had some some uh some times when it's been more or less difficult to to keep our balance in good health a couple of notes uh our actual revenue for fiscal 20 was below what we anticipated which resulted in a greater use of the revolving balance last year so that was that was a little uh disappointing news uh to some extent and then and then for this current year and i think this is important as we move ahead and part of why we bring this to you is that we budgeted use of about 282 000 from those full choice revenues uh in the current year given the drop we've we've kept in place or is has sustained for a second year in a row in school choice students the current estimate we have for income is going to be 225 000 or so and that means we're overspending by about fifty seven thousand dollars and so this is a second year of a significant uh expenditure above our income uh and it's and it's beginning to put a strain on this balance uh and as i go to the next slide you'll be able to see that a little bit more detail what we have on this slide i'll zoom in in just a moment i'll just talk to the broad thing at the top is more of what we were looking at last spring when we were doing budgeting and down below is is sort of where we are now and i'll zoom in a little bit hopefully we can see this a little bit better um if i get too big it may be hopefully that'll work so we were anticipating receipts last year in about the 300 000 range which is what i'm circling here um and so we were expecting at the end of the year to have our balance only drop by about nineteen thousand dollars uh which is what this change to balance is and we're expecting for the for the coming year the current year we're in now we were hoping to be basically uh even or or actually adding to our balance just a little bit um but if we roll down to this section here where we're looking at uh more current numbers in that regard what you can see here is that our use of of the revolving fund was much larger last year than anticipated so our balance at the end of the year was lower than we expected and as we come into this year again our our revenue estimates smaller than what we anticipated uh we corrected that uh based on on information from the state and and our the actual kids that are enrolled with us and so our impact on on our balance is again a negative one of about 57 000 and so you see this number here this 219 is essentially where we're going to end fiscal 21 with regard to our uh balance for for uh the school choice revolving fund and the difficulty is that we will not be able to continue to sustain ourselves in the same programs and operational structure that we have now because this balance will ultimately go away completely uh and and fairly quickly and so that's part of why we're bringing this to your attention uh so you can think about what options we have and and and steps we can take uh to sort of uh con you know mitigate the impact of this uh current balance situation um and so that you know there are options available to us and and so that uh needs to be discussed by you guys and the decisions are yours to make but nonetheless uh we wanted to bring these to you to look at um the other thing i'll point out here is if you look at this ending balance and perhaps this one here where we talk about the change to the fund balance the ones with parentheses are negative numbers which are you know impacting the budget in a negative way or impacting our balance in a negative way and so you see there were several years here we were building the balance we got it up to about a half a million dollars and we had a few years of really difficult times and we dropped that back down and so uh my predecessor you know in the in the subsequent years here started to rebuild that balance back up to a sort of safe and sustainable level uh but again we've seen a downward trend here in the last couple years and so we we need to uh consider our options and and think about what our our uh actions will be relative to to keeping and sustaining our program and in uh in pelham the way we'd like it to be and so i if i could add to that doug in just a second so you know one of the questions that came up when we were meeting with staphlo earlier is how long is this a sustainable so you know if we end if this projection ends up being true we don't see that much mid-year choice changes so you know i think this is a reasonable estimate at this point um it means that we've gone down roughly 140 000 in the last two years um if you project that forward um we'd be less than a hundred thousand we'd have less than a hundred thousand dollars in the school choice account at that point i would have really grave concerns about the finances of the district and then how that would influence frankly the finances of the town so i think you know doug used a helpful marker before of you know this is roughly a quarter of the fund balance being used each year you know we we can't that's not something we can sustain um so i just thought it was helpful doug when you said it earlier and i just want to repeat that here uh just about the impact of that and and i want to also acknowledge that you know there's not that there's no not new choice students um you know principal wedding jones has done a great job of outreach and you know contacting families uh the reality is in covid times we're seeing how many kids can we get in a class that limited you know some choices that we had so some of this is around people not wanting to change schools or change districts during a pandemic which seems quite reasonable some of this is about not really knowing and being able to guarantee what our program was was going to look like in terms of in-person or virtual and some of this was just you know a condition of the general where we are in the world these days in my opinion it wasn't for lack of effort it wasn't for negative perceptions of of pelham we plan to build this up as you remember when we discussed this last year i think we had a good plan to do that but uh you know there were some applicants we weren't able to accept because of seats in person and space and capacity uh and then there was a whole lot of people both in amherst the region and well not the region but amherst and pelham there were school choice applicants who said you know what i'm good you know i don't think this is the moment to change the community where i am at um so i do want to you know acknowledge that fact i also want to acknowledge that i'm not sure it'll be much different next year in terms of people's willingness to change schools uh for us to be able to guarantee exactly what this looks like i'm gonna tend to be a little pessimistic uh that will all be done and everything will be back to normal in march or april of next year i know some people maybe think that i pray that they're right i'm just not convinced that they're right on that front so um you know it does really bring up significant challenges uh as we think about the future of the school that we don't have um great solutions for and i thought maybe we just mentioned a couple things here and then opened up for dialogue um two two good two pieces of good news so it's not all uh this harsh news one is that at the current time we are not slated to have any charter school students we'll get the confirming report in december and then in the spring as you all may be aware pelham has had not the best history of those reports being accurate uh we do have about nineteen thousand dollars uh that you all passed in the included in the budget last year that was voted uh as a contingency and if that ends up being true that we do not have any charter school students that can be used to mitigate some of the the loss here the second is a more um uh atypical piece of good news so um the short story is that um gymnasiums tend to have not the best ventilation because they're not designed as such and they're high there's a lot hard high amounts of cubic volume so having good ventilation in gyms is not not the easiest thing there's also high interest right now in indoor spaces that have good ventilation for winter for athletics and other events we are doing our phase three air ventilation testing and well we don't have all of the final results we did get an initial result for pelham's gym which is actually fabulous in terms of ventilation um our facilities director believes the only reason it would be so high is because it's a gym auditorium so the hvac system was designed for many more students that would typically be in a gym class or participating in gym so we have you know i want to make sure i get feedback on this tonight and i think doug you could probably actually i can do it just take down the slide um for now or i can just do with this um so people can see each other you can leave it up doug and if people want to see it i can just pull it back on the screen um you know we have had some vendors uh some folks interested in rental of the gym depending how often it gets rented um it could be a pretty significant financial um benefit to the community i know it's an atypical one pelham actually is not unlike amherst in the region doesn't even have a facilities use calculator to rent um space so we get the good news we get to create it and supply demand right now is in our favor um i did talk about this with the finance committee chair this week and um quite graciously he said you know the schools are having these challenges that money can go to the schools whatever you earn you earn you came up with creative ideas and you're able to implement it with your staff um that's great right now there's a bunch of stuff in there but we have a plan for where that stuff could go um you know if you uh actually none of you've been to school except lee i should say but you know there's there's a little bit of human power that would be involved in getting this set up um but it could be um you know for you know maybe even optimistically if things broke perfectly right even more than four digits of income that could come in this winter um because they're really you know there's not a lot of indoor spaces that are testing well in this regard you know locally and regionally because gyms generally weren't designed that way so you know those are the two silver linings or good points we have is that if we can maintain the no charter school students that would be a huge help for the budget and then we may have this kind of odd opportunity to have some income in an unusual way this winter but that that's i think all we want to say i want to look at doug in terms of presentation and really we wanted to open it up for questions comments and and dialogue about uh and reaction to this information okay all right well thank you both as always thank you for bringing this up early so we can actually have conversations when we're not in a moment of crisis so i appreciate that um the school choice balance uh at the end of fiscal 21 um how many more years do we have until it goes below 100 000.

the way i figured we have two years beyond the end of fiscal 21 before it was likely go below 100 000. is that correct assuming that it's a constant variable of uh you're like this year right so if you assume that same number going forward then that that would be an accurate prediction and at the last joint meeting in the region i asked could we provide it with the um this year last last year comparison of pelham residents in choice how many pelham did we have this year how many last year how many choice students we have this year versus last year is that going to be added tonight or well is that going to be added tonight and another presentation so the number of choice students is i believe on uh doug's slides it's that left-hand column that you could see so uh we're down from 58 two years ago to 41 last year to 40 this year 58 41 and how many 40 right now so we were hoping for a significant increase and it went the other way tell them students um that i don't have in front of me i wonder if in the dialogue miss whiting jones may be able to pull for us because i'd like you know basically they basically how many stellar students we lost this year yeah it's wedding good yeah so i for this year we currently have 72 students who live in pelham and 40 who are voice so 72 are pelham and 40 our choice so we so i think it'd be a reduction that would be a reduction of one choice student and eleven excuse me one choice yeah one choice student and eleven palm resident students from last year to this year so we had 83 last year i believe the foundation enrollment was technically 84.

oh my apologies mr slaughter thanks for catching that but the thing with foundation enrollment is that there are kids that you don't physically see in the building sure there's a couple of those in there um and so i think this year it's going to be 72 ish in that regard so there's that that's that 14 is that dozen kids sorry ron will you repeat your question we only lost one choice student this year i think the way i said is that we have one fewer choice student this year than last year um it may be a net of a couple students who are new choice students and a couple students who aren't here so i wouldn't think about it as one student the net is one your student okay thank you um so can we uh partly for review for existing members but also for new members i mean this is a lot of information to take in i'm sure there will be more questions on that but also in terms of timing for when we're gonna so we have this survey that debbie westmoreland is doing so we can find out about who has left we have these this potential use for the gym all of these other things but then we also have this time frame for working through the fy 22 budget can we just talk about that really briefly set the table for what the next several months will look like sure so uh what's typical our typical pattern is that when early january our first meeting in january we will present an overview of the fy 22 budget um i'll be honest it's going to be a little tricky to do that this year without having the governor's budget because no one really knows what the governor budget's going to look like so i think it may be an exercise more than um it typically is um you know we may actually want to schedule that sometime in late january instead of early january given the uncertainty not just because of enrollment but just because no one really knows what fy 22 looks like in general i heard that loud and clear at the state level today so it may make sense to push that meeting back in february we generally do a detailed budget that has ads and cuts associated with the finance of it in march we typically um ask the school committee to pass the budget so it can get on the town meeting warrant in the spring i do think in the interim two months at least before we get into that process having some dialogue about what options may be out there that are worth pursuing or considering um i'm i'm being intentional my verbs i'm not saying doing but considering and exploring uh maybe worthwhile one thing i said this afternoon to the staff i don't think there's any new ideas out there right there's already been two working groups over the last 10 years that have explored this very same issue i think the very same solutions are uh potentially on the table that were on the table two years ago or two or three years ago and then seven or eight years ago that this was studied uh the question is whether the committee and the community uh feel like the time is right to go dig in on some of those more than we the committee and the community decided in the past um so i do think that's work that's separate from the fy2 budget but i think it is kind of the long-term thinking about wanting to explore or not any of those options sorry that was more long-winded than i your question required no no i i just felt like having a little bit of a global explanation was helpful too and just to be clear that you're talking about regionalization you didn't i mean i did not say that but that's one of the options that was talked about we also in the past have talked about you know is is it makes sense to shrink the school size and you know and and look at multi-age class i'm not advocating for any of these things to be really clear i'm just repeating what yeah i just want to say it for for people watching i think you all may know that i'm not advocating but um no no i mean for people who didn't have the history to know what things had been studied previously so those things were regionalization and i genuinely don't know all of them for my history regionalization i know about smaller school size yeah so looking at if there's economy of scale um that could have could be developed to you know if if the number of students decrease enough uh are there ways to reduce the scale of and costs in the school um so that was one that was mentioned there was a talk a couple years ago of doing something you know having a themed school um you know like stem came up arts came up um you know um that was one that also came up those were the three kind of tangibles that when i was looking back on my notes before the meeting that i saw reflected um that last one was more about how to attract more school choice students it went magically there's no funding attached to becoming a stem school but the idea was you know is that something that would draw i also think it's worth sharing my personal belief about this or a belief theory we just have declining school-age enrollment in western mass in general so i want to be really clear that i don't believe pelham school is a less attractive school choice option i'm not hearing that from families anywhere we are just seeing a trend of fewer school-aged children in hampshire and franklin county and that's not about private schools or charter schools certainly that has some impact it's uh especially this year with private schools it's a more general piece that there are fewer children who are school-aged in our general area so when we think about declining enrollment we're seeing declining enrollment all over the place particularly in franklin county but somewhat in hampshire county as well so you know i'm not speaking dubiously about that last option but i do think i'm not hearing people saying oh pelham schools in school used to be or anything other than wonderful things but when there are fewer school-aged children it's going to have an impact right um on how many students what the demand is for school choice and i think we've seen that over the last few years actually in a couple of the districts as well thank you and just to be clear i didn't mean to take us kind of complete tangent i just wanted the no um margaret and then ron yup hi margaret thinking about shrinking the school i mean i know this is not the time to talk about this but do we anticipate that the decision about moving sixth graders to the middle school will be done by the end of next year that's up to all of you and your colleagues in the other two districts um you know we'll get to my goals in a little bit and i think there is a desire from the committee's part to have at least a study done this year um i you know where that study goes and what decisions are made is really up to the the committees i think it'd be in everyone's best interest for that decision to be made um by the at least the end of this year or the beginning of the following one because i think right now it's just one of these lingering questions that it continues to the fact that it's unanswered i'm not suggesting what the answer is but the fact that it's unanswered leads to lots of problems and i'll have an amber school committee meeting soon and we'll talk about the problems around their building project and not knowing whether sixth grade's there so i do think one way or the other closing the loop on that and the next calendar year like you know by october of next year is going to be really important all right wrong go ahead well i had one question but uh margaret's point raised another question does that mean that if we move the sixth grade to the middle school that uh state chapter 70 money would go down i know that we we obviously spend more less money in the pelham school because we don't have the sixth grade teacher uh but does that mean that state aid goes down also yes yes it would go with the students to the middle school essentially and um not to reinvent the wheel but i was a member of that school options committee and i believe they made a report uh could we have a list of some of the crazy options that were part of some of the alternatives uh that were presented to save money absolutely could somebody make that list i don't know where that report is yeah the devil that will pull it up we'll get it out to everybody that's it and to be clear i'm not looking for doug and i and we aren't looking for a decision tonight it was actually just engender the type of dialogue that's occurring um i don't want people to feel like oh at the end we have to make you have to do something it's actually i realize but it'd be nice to be reminded of some of the choices so that we know what we can add or subtract from those choices yeah um brenda and then sarah best i wonder if we have any information on the school choice students that we've lost or is it that we're just not bringing in students at the kindergarten first grade level or what does that look like because we know some of those students may be people who are choosing to home school or private school because of remote learning there may be other students who just aren't coming in i'm wondering if um our preschool is still considerate of theater school and if that's if those numbers are impacting things um so lee i don't know you don't have to comment on that you've you've been here a total of uh you know one cycle one beginning of a cycle of this i'll give you my perspective but lee i know you've spoken to families directly so if there's anything you want to share please feel free to jump in um i do think what we're seeing and we're seeing it regionally not just in our district is as there's fewer students there's just fewer students applying for school choice across our region um just as the school age population declines in our area so uh you know we are still getting students from preschool you know we don't obviously the preschool's not up and running this year but um you know we're also seeing as enrollment as those grade levels go up we did have some high school choice grade levels that graduated up to the middle school and we're not seeing them replenished in the kindergarten first grade level so it's sort of you have to look at both ends of it who's leaving the district and going to the region gay for the region for getting that money but that doesn't help you well uh well only sarah best and margaret anyways after the vote tonight um but then when we look at the lower grades we're not seeing the same um same numbers come in so it's the attrition it's not individual attrition like we're losing school choice students but we're not maintaining the same same level of them but um lee if you want to add anything to that feel free to all right so i'm just looking at the breakdown by grade level and so there's a lot of variability so in fifth grade for example we have three choice students but in fourth grade we have ten school choice students and i don't really know what accounts for that difference um other than you know maybe there are a whole bunch of families who knew each other in a community with kids all the same age and said hey let's you know i'll go to pelham together um you know i think that's the kind of thing that would be really interesting to hear from families you know why why they are coming to pelham and how they heard about it and and just getting a little bit more information about um about our school choice families but to speak to your question brenda our current kindergarten has 19 students seven of them are choice students um and our first grade currently has 13 students five of them are choice so fewer than half in both of those classes are school choice right now so i can't speak i don't have the data about how many of those students attended the pelham preschool program i do know anecdotally it's been a really a really good feeder system for school choice um but i don't have the exact answer for you on our current students any other questions oh yes sorry i'm sorry sorry sir best go ahead um so i'm looking at the um the lower budget lines um so i see and like fiscal year uh hold on let me figure out where i was these are so okay so i have i wasn't part of the school committee so what was the difference that happened between uh what is that 16 and 17 because that's only one kid but it looks like a huge jump or one student but it looks like a big jump and the increase slash decrease of choice funds all the way at the side on the on the right hand side and then also it like i i don't understand how the numbers are are working out right so like there's some years where it looks like there's 10 students difference between like 14 and 15 there's a change of 10 students and but then you know in 10 and 11 there was also a change of 10 students and there was a lot those numbers were a lot bigger so what better so i can start so i understand the students who attend pelham school for school choice um pelham receives five thousand dollars for the sending district it also receives an increment if students receive special needs services so one of the things that you're going to note is that it's not an it's not a five thousand dollars across the board um and so you know because people so small we were pretty cautious it's a good question i'm not suggesting it but uh not asking or not talking about it but we're pretty cautious about describing that but uh depending on a student's needs it can have a fairly substantial swing um yeah nope that's fine that's enough that makes sense to me i don't need you to tell me what they needed or who they were or anything like that no that's that's fine that makes sense to me so so if a student comes with um higher needs they come with their five thousand dollars plus some additional supplement so for instance if a student had friends a prescriptive para educator that they needed in order to access the curriculum the salary of that educator would come from the sending district which would be well more than five thousand dollars yep no no that makes okay that so in those years were there oh i see is that what the sc reimburse is that um yeah and you could see a pretty significant drop from fy19 to f520 and that's just based on who the students were yeah no no that's fine okay all right well that makes more sense to me thank you the other thing i would add relative to this is that the the other piece of this and in other words when we go through our budget process um and we look at uh you know our state aid and our chapter 78 and our other financials as we as we put our budget together if we have the opportunity to lose use less school choice uh we will and that builds our balance and so some of the the other choices we make in other areas of our budget relative to our expenses and or our revenue streams that come in whether it be chapter 70 or others impact our choice of how much funds to use in a given year which which will uh even with a large change in students may result in a in a very positive or very negative result in our use of choice funds so that's the other piece that's hard to see on this chart because the rest of the budgets impacting our choices here on how many how much of our funds to use okay no thank you that's really good information and so um in that middle box where it says plan projected and then it also says additional what is what's that so in what is it fiscal year 13 and there it says you know projected plan 400 000 and then it says additional 57 1444.

so it could be a circumstance where uh you know additional um you know reimbursements came available but were also needed within that year could be that we were in the fiscal year and we realized our overall budget was was struggling and so we decided to use school choice uh to support the budget in in an unanticipated way i don't know those particular cases right off hand no no no that's that's fine it was more a matter of like how does that come to be a thing i don't need to know like oh well we had to plan a garden that had needed 57 000 worth of roses obviously that's fine okay thank you i'm sorry can we just stop sharing so i can see people oh sorry about that no it's okay because now because i was muted and screaming at the computer so it's not working out for anybody uh ron go ahead uh two comments one about school choice we've got to continue school choice and current school choice it may be maybe i mean maybe misunderstanding this but i think about i think the significant portion of the diversity that pelham has comes from school choice that may not be true but i got the impression that school choice students tend to be the diverse students and second on enrollment trends there is a proposal to build a low-income housing project across the street from the school and it's programmed to have ten two and three bedroom apartments likely he'll have children i've seen estimates of as high as 25 new students let's say 20 new students that may be built in three years uh so i've come fiscal 24 fiscal 23 we may have 20 to 25 more students in pelham school which are pelham residents and get our state aid back that's it um can i just oh sorry go ahead brenda you can go first i'll hold my question so this is just a question because i'm new to the committee i guess i'm curious about our school choice policies and if we had families who were approaching us and wanting to come in even mid-year is that something we allow we do uh we do allow that has happened from time to time um you know obviously this this time you have a very small first grade which definitely has space no matter if we're in person or not at other grade levels it might be a little more challenging with the social distancing requirements that we have um but it does happen i think actually we had leah if i'm not incorrect it was right after the school year right two um that came in that technically where after the school year started um i just have a quick question just related to um getting data on the i know it's 111 across three districts i can't remember the number for for just pelham if those are if for any of those that are choice students could if they say at this point they plan to come back would they be guaranteed a spot i mean i know we would have a good problem if we were completely school choice full but if there was someone who opted out of pelham this year who was school choice but wanted to come back would that be automatic or would they just have to go in like everyone else next year it's a great question i know this was answered by people i work with and i don't remember the answer so i will find it out tomorrow and i'll email all of you okay thanks any other questions okay well this is clearly just the first conversation here so we'll be revisiting this probably at every other meeting that we have coming up um so yeah thanks just for the presentation for being on top of this and we will come back to it um okay next up on the agenda is the um question about the health metrics and the moa um so we put this on the agenda because the negotiations with the union are squarely a regional school committee responsibility um but we can still talk about it clearly there are you know if it's some specific negotiation element that's an executive session thing that we do not participate in um so ron this is your chance well i just i just want to make sorry dr morris go ahead if you want to yeah i just want to add one maybe two sentences of the framing uh which is that as ms hall as chair hall said this is our original issue um it obviously affects pelham but based on policy the palm school committee has and the amber school committee have granted its negotiation authority to the region um i just think i want to make sure i know you all know that but i think it's important for the public to be aware that that's it's not because you all don't care about what happens it's it's actually based in policy that the the region negotiates for all three districts i think the second point i want to make just a caution is i think committee members can certainly talk about this but they have to recognize that first point that this could be feedback for the regional representatives uh to bring back to the regional committee from pelham and it's it shouldn't be directly um comment shouldn't be directed at the teachers union uh in my opinion or the public but i do think it's a valuable resource and time that's why i put an agenda for the regional reps to hear from the pelham school committee if there's any feedback that's given but i just wanted to make sure it's directed in the right way um so that it's clear um and this happened with regionalization in the past has happened with any number of issues where it cuts between pelham and the region that uh the regional reps hear feedback from the the full committee uh to bring back with them as they're in executive session and and or negotiations on this issue but i just wanted to frame the politics and the governance of uh what it is we're talking about and who it should be directed to yeah well and thank you yes that's great and important to say ahead of time and also just as you know as a practical matter obviously we have two region reps um and so i feel like we are in good hands it's not like we have no voice in this it's just that for our purposes if you are the three people who are pelham only you just have to go through the proper channels um all right so ron go ahead i have no idea whether what i'm going to say is inappropriate or appropriate i know go ahead all i want to say is i support an increase in the trigger metric which causes schools to close that's all i want to say i'm in support of a higher metric higher sugar period some protocol i apologize nope ron that's exactly the kind of feedback that regional reps would look for from their committee on a whole host of topics so there was nothing in my opinion inappropriate about your comment i agree thank you ron um well yeah and i would i've provided some um some of my feedback and opinions to the chair of the region already but i would just in this setting i would echo that i think that the data and our brief experience within person suggests that we can do this safely at a number that's higher than 28 new cases per week so i would also advocate for that yeah margaret go ahead i also shared something with the chair of the regional committee um which is that i i don't know um as you may all not know i cannot participate in negotiations because i have a family member who teaches in the region so i cannot be part of that but what i passed on to the regional chair is that if there's any way to have the the ensuing discussion if there's going to be one be more transparent i think it would be a benefit to the students because the community is asking to know more about how decisions are being made so if there's any way to make that possible it i think ultimately affects our students if we so some transparency if at all possible i think would be really important at this stage or it's going to continue to be really you know coming at each other instead of trying to work together anything else yeah brenda go ahead i just wanted to share this what i've heard from some pelham families is that there have been concern about school opening and then closing and then opening and closing so that's another thing when you know i just wanted to to make sure that i said tonight that making sure that there's a plan so that these students aren't kind of ping-pong back and forth especially as they get assigned to different classrooms and such okay anything else on that okay well um the only the last thing i'll say is just well sarah vets and margaret i appreciate both of you serving on region but also sarah best participating in the negotiations and i know all that happens in executive session but it's a really big time commitment and doing that on behalf of the region and also representing pelham there is really important so we really appreciate that thumbs up um all right so next up are the superintendent goals so we've discussed this at the last joint meeting um partly in an effort to streamline the process of it and have as many shared goals as would make sense um and then so the next step would be just to take another look at these and then to the extent we feel comfortable to actually um vote to approve these goals for this year um so dr morris do you want to talk through this sorry i can't see anybody sorry i was muted oh well i'm not the only one who does that then okay go ahead i'll meet you now i'm good sorry so the first goal is about social emotional and wellness and really it's focused on the impact of the pandemic anti-racism curriculum that we're working on and getting implemented and the economic crisis that's affecting so many of our families the second goal is is really a unique to amherst public school goal but who knows down the road uh what this looks like or how it can connect to pelham but it's looking to collaborate with community action head start to see if we can open up more preschool seats particularly as it relates to income eligible families i could imagine in the future having conversation you know between emerson pelham on that front particularly as it would strengthen some grant applications we might work for to expand preschool access and you've had a successful preschool program now for some time in pelham the third one uh was really um came out of learning from the experience that we're having in in coveted times and not just going back to the way things were but actually learning about how things working and how we can improve our system you can see there's an explicit reference to later start times at the region i think there's similar learning that we've done at the pelham and amherst elementary level so that we can start integrating what we've learned into our normal course of action and not just oh we're good there's a vaccine and we're safe and we go back to the way things were but we're learning a lot every day about how to educate children and we wouldn't be learning it if it wasn't for this kind of virtual environment or even the in school where we're have desks and young grades but we're doing more outside education so outdoors education so we want to take the best of what's happening and making sure we're integrating it to improve our system over time the fourth one gets the topic that was raised earlier about sixth grade to the middle school finishing that study and getting to uh towards a decision and the last goal is about um very much what we talked about tonight um about fiscal systems and uh how we might talk about the current fiscal year and shortfalls as well as the fy 22 budget so so tonight we got a head start in pelham on that last goal um not not for the best of reasons but it's really doing a lot of that work and making sure that in this fiscally uncertain time that we're communicating uh with with i'm communicating with you and we're also communicating with the community about what's currently going on so that's the the quick uh down and dirty summary of the goals as they currently stand thank you so i i just have a quick question does it make sense for us for in pelham for us to include that second goal that's really amaze specific for this year or should we just vote them as is or should we eliminate that one i could go either way because they're trying to do things jointly i think that's fine although i i think it's i'm hard-pressed to imagine a very quick impact on pelham i mean i think down the road we could think about it depending how that project goes so it may make sense to omit that one and what gets voted because it really is disconnected from the this particular committee right well and just i'm just maybe just selfishly imagining because if we vote on it then we need to evaluate you on it and you'd be putting together artifacts and it would i think it would just be hard for us to even evaluate you on that so i i feel good about these goals i guess i would just amend them to just not include the second one so we would just have the the other four pelham only goals but i'm open to another approach if others really want to include that now any other comments or questions or anything else on the proposed goals all right well i'm gonna i'll make a motion to um approve these goals but to just remove um the early childhood education one from the list is there a second second all right great any further discussion okay i'll move to a roll call vote margaret stancer i sarah best uh kenny i brenda barlow i ron and you know why and hall i all right get to work dr morris you are going to be busy um okay the let's see all right last time on the agenda is a motion to adjourn um but just before we do that i will just say we haven't had a pelham only meeting in a while but i just i and i know other committee members just really appreciate a huge amount of work that is going into everything just during covid but also now with budget challenges and enrollment declines and everything else so the folks in this meeting but also all of the staff at the school and it just it it takes a huge amount of work to run a school district even when everything is awesome and you're just drowning in money but especially now so it's just so appreciate all of the work that's happening and lee if you could just pass that message on to all of the teachers and staff and everyone who is keeping the school running virtually or in person that we just really appreciate it and with that i will take a motion to adjourn from anyone i move to adjourn second all right no discussion on that so i'll do a roll call vote margaret we are adjourned thank you so much everyone have a good night good night

this presentation will cover the college planning and application process for students and families hello redhawks i am mrs exodactylus and i serve as the college and career counselor at acit the intended audience for this presentation is any student or family who would like to learn more about the college admissions process i hope all of you are happy healthy and staying safe and are as focused as you can be during these very uncertain times so you will notice throughout the presentation there will be page numbers at the top of many of the slides those page numbers are referring to the acit college and career planning guide which is available on our website or by clicking the link at the bottom of this presentation you can either print out the guide or download it to your desktop and refer to it as needed the guide goes into further detail regarding many of the topics we will discuss today and will be another resource for you and your family as you begin to decide on your students plans for after high school any time you hear me mention the term post-secondary that is a general term that means any plan a student has for themselves after high school or their post-secondary school the majority of this presentation will be focused on four-year colleges and that planning process but i will briefly touch on the other paths as well many of our students leave high school and enter the world of full-time employment enroll in a career or technical school enlist in the military or the reserves or apply to a two-year community college we encourage all pathways here at acit however like i said this presentation is intended for students and families who are planning to apply to a two or four year university i would like to take some time to talk about some myths about college the first is that test scores are everything that is really not the case test scores certainly are important but they are not the main driving factor your transcript is your transcript is a listing of all the courses you have taken since freshman year and the grades you have earned in those courses so please keep that in mind the second myth is that there is one perfect college for every student there are over 4 000 colleges and universities in the country so do not get tunnel vision keep an open mind and research your options the third myth is that you need to know exactly what you want to be or what you want to study or what you want to be when you grow up as soon as you apply to college but one of the things we recommend and will encourage you to do throughout your junior and senior years is to utilize naviance to do some career exploration every student in the district has an account with a naviance college and career planning platform i would encourage any student who is unsure about their career path to begin to explore their options through naviance i am available for appointments virtually or if you would like to sit down to talk about your college lists those meetings can be held in person or virtually the myth that i did skip over was to wait until you're accepted to visit there's a myth that says don't visit until you get accepted that's usually something that the students wouldn't do in a traditional sense but given the circumstances where you can't go visit many colleges campuses in person right now due to the pandemic this may be a reality for you so we just kind of have to wait and see i've been in contact with many college representatives throughout the few last two weeks they are all fully aware of the situation that is going on and they know this is going to impact the class of 2021.