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and then the uh this resolution is signed by all of us i was wondering if i could have a commissioner move this moved by commissioner milstein everybody wants to second it uh you can put commissioner hammerschmidt as the official second um is there any discussion on the motion commissioner gabe randall the only thing i would like to add is that i also really appreciated um commissioner wood's ability to think about the campus and its intersection with our planning process um and so i'm not going to change the motion but it's just something that occurred to me after the after the fact so if she's watching or anything i'm not sure when when we get to gosh about wendy but that that's something that i really appreciated that she always had that perspective and um they're a big part of our community and i really appreciated that about her in addition to all the other fabulous things that were listed in the resolution i think now is the appropriate time to gush commissioner milstein so i'll go on slightly funnier um tone here um so it's actually it was it's really interesting to realize that wendy was with us we're on the planning commission for 12 years uh never once did she mention that that she's been on for 12 years we've had previous commissioners over the years who would tell us all about how long they've been with uh on the planning commission but she never mentioned it um so it that just shows that she she never wanted to one-up anybody and she you know i've she was on here the entire time i've been on here for however many years it's been now um and she brought a great perspective um asked great questions and was super respectful to anybody who called in and to all of us so for that uh wendy if you're watching this thank you so much for your leadership and for being a part of this commission um i am um sad to see you go um you know i'm i'm not the biggest fan of change but this is one of those other changes that i'm sad about uh but i hope that you are enjoying your tuesday evenings now uh and uh enjoying that time off uh with your family and that does it for me anything else to add similar to alex i'll just add that the list of commissions that she was involved in like i knew about the one or two that she served at you know at the time because she would give updates but it's amazing the amount of expertise that she added to the city in so many different capacities um and there are many times where i you know when i have the floor i'm trying to channel like what would commissioner woods do and we can't see the students who are joining us now which is one of the sad parts about um about operating our you know meetings via zoom often we would have com for community members who might not know have students come and observe our meetings as part of their class um and commissioner woods would always be the first to like call out and ask where they're from and um encourage them to come up during public comment and speak and i think um she was a great mom a great role model so again commissioner woods if you're listening happy tuesdays and wednesdays in this odd case um but your uh all you've taught us is remains with us commissioner ackerman thank you chair uh just just briefly um serving alongside commissioner woods was a pleasure as other people have mentioned um i just i really admire the time and intention she spent listening um and asking questions to get to the truth and to form her perspective and then her ability to from that position of understanding challenge gently but firmly and there was no one who was sacred in the process it could be staff it could be the petitioner it could be our neighbors and residents but when she went when the understanding that she gained and earned um through her questions and through her listening came in conflict with you know assertions that other people made based on you know assumption she she never hesitated to to correct which i really admire all right seeing no other hands um i say we vote on this all those in favor of the resolution of appreciation please raise your hand or say yes yes yes any opposed clearly none um the motion carries um any other introductions mr leonard and uh commissioner briggs and commissioner ackerman if this is your last public meeting um we would encourage you to we will encourage you to come back when we sing your praises as well we will call upon you for one more tuesday night um when it's actually a tuesday and not a wednesday um next up is approval of the agenda can i have a motion to move the agenda moved by commissioner milstein seconded by commissioner hammerschmidt any a discussion of the agenda i have one and that is we have two items tonight i would wonder if the commission would be interested in adjusting it for the benefit of the petitioners to talk about the petition first and then the work plan discussion after that all right um so um do is it friendly to commissioner milstein and hammerschmidt to amend that um any other adjustments to the agenda okay all in favor of the agenda as amended just now please say yes or raise your hand yes yes any opposed i don't see any so the motion carries we will move forward with an amended agenda um the item five is the minutes of the previous meeting can i have a motion to approve the minutes of the october 20th 2020 meeting moved by commissioner abram seconded by commissioner sovay any discussion of the minutes all in favor of the mission minutes as drafted please raise your hand or say yes yes yes that is everyone the motion carries item number six is reports from city administration planning council or city council sorry not planning council city council planning manager planning commission officers and committees and written communications there were some written communications in the packet that we received um uh but first we will turn to council member ackerman do you have any report for us i do not have a report for you city council will meet tomorrow evening because of this week being the week of election day um glad to see since in the time since i checked in on the election last michigan has been declared for joe biden so that's exciting news and all of our eyes are tuned to philadelphia in las vegas i'm sure um but uh i so in lieu of a report i just want to take a moment to thank each of you this will be my last planning commission meeting as a member of the board so i want to thank each of you for your service to ann arbor as planning commissioners and planning staff members you all are called upon to work long hours give painstaking care to minute detail speak hard truths to neighbors and sometimes make unpopular decisions you listen you learn you deliberate thoughtfully on hundreds of issues some bland and dull but each important and you do all this for no reward other than service to others and commitment to our collective future i also want to thank you for the greatest learning experience that i could have asked for through your collective insight and experience over these past four years i've come to truly understand how important land is land is everything for our future it's how we leverage this limited resource that will dictate our economy our environment our culture our equity and our very sense of community and this is perhaps the most revolutionary lesson that i've learned in my time at city hall you're the sharpest board staffed by some of the best professionals with whom i've had the pleasure to serve with and each of you is an a player so i wish all of you the very best in your future considerations and i trust you'll make us all proud well goodness thanks commissioner ackerman you're going to be missed you have big shoes to fill um yeah i will sing praises later or do you want to sing praises now what's appropriate all right we'll come back all right um mr leonard do you have any update it's awfully hard to follow um but um uh commissioner ackerman uh for my part thank you and thank you for a role i've always really valued uh your role both on the planning commission and city council i think you've been a great ambassador of the dialogue at the planning commission table to the city council which i know at times is is difficult and sometimes communicating um tension-filled um deliberation and decisions but um i i always valued how thoughtfully you did that so thank you um uh just one update we have a working session scheduled for next week we have a pre-pud petition application for your consideration for 530 north division in short it's a proposed pud to allow a development prototype to increase density and allow it to be conducted in a very high sustainable fashion so um that is the sole item on that agenda it's possible i might also add a touch point on some of the orc's dialogue of the proposed site plan review thresholds process as well and that's all i have excellent are there any other commissioner officers or committee liaisons that have anything to report mr leonard just touched on the thing that we've we talked about at orc last week which is the the charge that we had from council to look at the site plan process for small projects um and so he kind of gave us an update um on that we reviewed kind of more tables making very clear how many things are um included in you know are required with a site plan um so uh i expect that you will all be wowed when you see this um there's a lot of work behind there and it makes the clear like the high standard that we have for a lot of projects um okay uh and i already said that we had some written communications that i'm sure you all were able to check out as well so we're on to item number seven oh sorry shannon sorry commissioner randall can i just can i just jump in for a second so um i need to recuse myself for next week and i know a lot of people are leaving too do we need any kind of quorum for a working session or no not for a working session the working session we will not be advancing any actions on a petition okay great um so now we'll move on to item number seven which is audience participation this is an opportunity for persons to speak up for up to three minutes about an issue that's not listed as a public hearing on this agenda which is 2115 south strait street marijuana provisioning center or retailer or our work plan because i think we will allow for a public hearing on that too if you want to speak specifically to that item when we talk about it to comment on any other matter please call and enter 877-853-5247 id 986-8779-4536 mr leonard will select callers that have digitally raised their hand you digitally raise your hand by pressing star nine and he'll call on you by the last three digits of your telephone number um when you hear you'll hear an automated announcement that you have been unmuted and are able to speak you may need to unmute your phone it yourself and please move to a quiet area and turn off any television or background sounds so we can hear you clearly um and please do state your name and address for the record so i do see a couple callers that are on the line now if you want to speak at this audience participation opportunity you can raise your hand by pressing star 9.

if this is the case parents and staff will be notified immediately by email text and alerts on the school district website and that would mean that we would move into it that following monday how long we say we'd stay in that model for a minimum of two weeks for hybrid uh during that time we will monitor a range of factors including but not limited to the adhs benchmarks maricopa county health benchmarks guidance from county health department and the school's active case counts parents families will be updated regularly as we move through the process so for example if things aren't going in a direction we're still because we're still in hybrid and we still have kids reporting and cases continue to go up in there at that whatever determined number we have for that campus then we can stay in hybrid or we can move to virtual is it possible that the whole school district will move to hybrid or virtual um you know at this time arizona health department guidelines recommend school districts transition to virtual learning if all three benchmarks per 100 000 individuals percent positivity covered like illnesses move to substantial spread for two weeks if a decision is made for the entire district to move temporarily to a virtual learning model all parents staff will be notified immediately and will be provided the information needed to transition if we are unable to have class because not enough staff is available to open school properly we would change to virtual and that has to deal more with our teachers out sick our staff outside do we not have enough people because of the spread of the virus on a campus we want to ensure that we have enough people there to make um school appropriate for our students so dr mccord yes um this is the change that was made last week correct by then correct by the state because prior to that it was not all three it was it was one to consider one area right and it didn't matter which area correct just one would it be just one school of moves a hybrid and not a district-wide approach you know we talked a little bit about this and we talked about this last time and again we can still decide on this i i think one of the best approaches to look at individual schools on an individual basis again some schools have never had a case and and i don't know for what reason that would be but we want to minimize the impact it has on families because we know how important it is and and what we've heard from our families about being back in school and how much better it is for their students but that doesn't discount the fact that we have the ability to move to all virtual al or all hybrid as a district if we need to but at the beginning of this looking at that approach might be the best course of action are we still using adhs and maricopa county benchmarks to make decisions yes throughout this process we have looked at those two sets of data been reported here and i think it's still important to look at that because it's it's just another set of information to help guide us in our decision making process and jen i'll probably have you come up here a little bit more for real quick we'll talk a little bit about this you had asked last time how many people have quarantined and jen you want to talk to the slide a little bit sure so we were looking at an average number of students because every situation is unique sometimes we're looking at smaller classes sometimes it's the seating arrangement within the class our larger amount of students that have been positive are secondary so those classrooms depend because a lot of them are different and as well as we have a lot of students that are in their 11th and 12th grades that only have a partial schedule so trying to come up with a number that kind of captured all that so for elementary we're looking at about three students per positive which would give you 54 students um and that is considering that we have um are you missing a number on there i hope not yeah what did i miss just the number of active cases yeah today so yeah so i was using the number of active cases that we had to date junior high we were looking at six students per positive um and then had the high school average was um also six students per positive so for the high school students that was a total of about 636 students and that was our entire amount though that's what we based it off of so that was all through the time that we've had any positive cases a 636 students total correct have been quarantined because of those cases and that's just an average again because we've had other like i said we've had other times where for a high school student we only had four um just because of the the seating arrangements or different things so i was just trying to give you an idea it's a good ballpark yeah what happens if a teacher tests positive um so far if a teacher has tested positive we've only had two instances where we had to quarantine children and that was because the type of instruction given was more personal like a coach or somebody that was in a setting where the children needed personal hands-on care trying not to be too specific um but in our average day-to-day classrooms the teachers are very aware of their personal space as well as the child's personal space so the the teachers are not standing there you know over them obviously in the secondary it's the same they're they're keeping their distance and letting the them have their space so there's only been two instances where we had to quarantine students because of a positive teacher and that's based off an interview with the teacher correct yes so it's not just us it's like what kids we in close contact with based on these guidelines right and then they give us the names right we do our job and when a teacher is out because either they're positive or because they're quarantined do they arrange for their own substitute i know we have two permanent subs at every campus but how are we covering those teachers we'll cover them through substitutes if it's the the one of the two subs that's on the campus great if not we will arrange to get us up for them okay do we have and you may not be able to answer this question but um even if a student isn't forced into quarantine do we have other students that just maybe their parents choose not to come because of the situation i believe we've had a handful of parents that have said you know we've received this letter that there's just general notification for the classroom and at this time i'm uncomfortable letting my my student come back anecdotally i believe that those are very short quarantines that the parent may initially feel some hesitation and keep their child home for a day or two and then decides that the child seems fine and they send them back all right thank you jen any more questions virginia before you sit back down i just wanted to say um in addition to the benchmarks and things that we're looking at a lot of the instruction that we have from the cdc and from the state health has been to work with our county or our local health departments our county health departments so can you just speak to that how have we worked with them and what's the how often have we worked with them that kind of can you kind of give a summary of of our relationship with the county health department and how closely we're working with them um we are working with them closely they do have an instructional webinar that they provide for a school more health related issues weekly as well as i'm in contact with them probably three to four times a week with their initial investigators their epidemiologists there is a little bit of a disconnect and i don't know that people understand this necessarily is the cdc does have guidelines and then what happens is they further delineate down to your local authority and so typically what happens is that the health department is supposed to look at basically what our community looks like and then decide from there what the cdc guidelines say to them and then kind of make it more a better fit the differences though are initially the cdc their close contact guidelines were 15 minutes for 6 feet and hours were 10 minutes things like that but the cdc if you look at their recommendations currently they feel like school is very important and they would really like to see school back in for the other health related reasons that children are in school for their social supports their education all those things and because they've pointed out that school or that children are not affected by the copa virus the way that adults are so the lien is a little bit different when you look at that i have talked to maricopa about some of their guidelines regarding quarantine for children that are different in other states and at this time they've said that they're not going to change anything thank you you're ready to jump back up you never know all right um you know going through some of these things and and you know think about what are some of our options moving forward and these are my thoughts um you know again using a percentage uh at a for the entire district for all grade levels in terms of active cases on campus to consider going to a hybrid model looking at percentages for different levels high school junior high elementary to determine that [Music] you know looking at it is if if we hit a percentage do we automatically go or do we put them on a watch list for a week or two and then move through it if it continues you know looking at two of the three maricopa benchmarks turn red we hold an emergency board meeting to have a discussion about do we do we go entire district as a hybrid do we go virtual depending on what some of those county and state metrics look like so those are some things that i think we probably should hammer out by the end of the evening just so we can put kind of a a period at the end of this and so we can move forward and and start making some progress related to this so what i've done and what i said i would do and again these aren't the only options these are just some of my thoughts um i told you last time i'd give you some possible scenarios related to percentages and i have every school listed with these and so again these are just me looking at possibilities from one percent one and a half two percent two and a half three percent and moving through so here's just some possibilities scenario one uh you'll when you see up on the left-hand corner it says scenario one that's one two three that's that is high school junior high and then elementary looking at that taking one percent of the population of course the high schools are larger so those numbers are going to be larger but moving the percentage up at the junior highs it's two percent gives you those percentages there and then of course off the right is elementary at three percent again these aren't recommendation these are scenarios scenario two one and a half percent of the high schools two at the junior highs and three at the elementaries and obviously i could have given you 40 of these at least but i only gave you six [Applause] two percent of the high school two percent of the junior high three percent at the elementary first scenario three scenario four is basically a two two two model two at the high school two at the junior high and two at the elementary a 1 a 2 and a 2.5 gives you numbers that looks like this then the last scenario is a one three three again i didn't leave out any scenarios on purpose this is just examples so we can talk about any other combination you'd like or none of it at all it's up to you and then here's just what they look like with all of the percentages and so that's a good reference if you have some different thoughts about what you want or what it would look like you can reference that and that will give you some good ideas have we seen any any indication of numbers of students that just since in the last few weeks since some of the schools have gone their numbers have gone up that they've gone but they've asked to go to global or um um i can't i can't tell you exactly but i i know that we have i mean we've had some that uh have wanted to go to global because there's rise in at their campuses and and at the same time we've still had people from global wanting to go back to their campus for whatever reason they kind of are our withdrawals and enrollments on campuses they're very um how do i put it sometimes it's a wash in terms of the number of who's going global and who's coming back i mean it's not as much as it was when we first started this process but still today we still get some of that movement and i know we talked about this at the last meeting but maybe some people that are listening tonight um haven't heard this but can we talk a little bit about why we're using different percentages about with the different schools or the different levels um yeah and you know when i first looked at this um looking at one let's just take one percent for example one percent at a burke elementary if you look at that's three three people on that campus and it begs the question is that is that enough is should we go to a hybrid model because of three and dr santa cruz and i had this conversation before the board meeting some would definitely say yes one case would be enough and some would say no i think 30 cases on a on a campus you know of 318 kids would be the mark and so that's why i put all of them out there just so everybody could see but just to illustrate that a one percent of elementary and i know it's simple math just looks different and can impact a campus quicker than maybe a high school or junior high well i think one of the things that's a challenge is we have these metrics that measure the spread of coven 19.

please advance just briefly explaining there are four tiers in our rental agreement tier one being the teacher staff and student groups for activities and meeting purposes tier two or class that is the class of students related to non-profit organizations such as ptos boosters youth organizations or community sports leagues that serve our district students class three is the non-profit organizations that are not student related but include churches community organizations or hoas or other political organizations including elected officials or sports leagues and then finally class four would be any for-profit commercial companies or individuals and then looking specifically at those tiers we're not recommending any changes to tier one which was our staff members tier two is the area where we're looking at some the most of our increases predominantly in the area of gymnasium rates and you'll see the adjustments there for elementary middle and high school and then also for our football field rental and then a custodial fee increase and then also an increase to the opening and closing fee that opening close fee is just a one-time fee that's charged each time for an event and the custodial fee is um an additional charge to the rental that's that's provided tier two i'm sorry tier three it's the custodial fee and the open and close fee that we're recommending for increase and tier four the same the custodial fee increase and the open and close fee and just addressing the revenue sharing with schools going back a number of years higley used to share the civic center funds with schools and in previous leadership that had changed and it's our recommendation to get back to the place where we share the revenue with the sites we did in our comparison look at surrounding districts um in terms of if they share their revenue and we found that all of our surroundings all of our surrounding districts do share their revenue and that's at a rate between 25 and 50 percent and so we'd like to begin providing our schools with a 30 share of the rental revenue and um and proposed to do that um beginning in january of 2021.

i think emily did a nice job already explaining what was happening in preschool and i'd say that for preschool and all the moderate to severe programs all of the same types of online instruction were provided as anywhere else but the content and the structure was very different and the nice thing in terms of that parent connection that and so many of us have mentioned is that at loma we have a grant we've probably in year three on called embedded instruction and the thrust for the embedded instruction grant was for inclusion and it's very simple about embedding the instruction in a in an inclusive naturalistic environment so because we had some of this language in place we were able to shift that concept into embedding the instruction into the naturalistic home environment so instead of let's say something that would happen at the table in the classroom you're now talking to a parent about how to embed you know instruction into their bath routine in the bathtub which for that age group is very appropriate so it was a nice opportunity to see another use for this outcome of the grant and we hope to keep that concept continuing because it's just it's so age appropriate okay then to get ready for students for the school year for the elementary um we had trainings for both our mild moderate and our mod severe teachers on curriculum that's listed here and as you can see there's a range of online programs that were purchased for students with ieps and in this district where students have a wide range of needs and then there's an example down there it's called unique which is a program purchased for students with more complex needs and it supports their learning towards more meaningful access to the general education is this the secondary one oh it's got an ic secondary okay so for secondary we had agenuity so for our students we first tried to customize edge annuity to meet individual kids needs with accommodations which you can actually customize at genuity quite a bit which is nice for the students that need a little more customization than we could do within that we also had my path which is an ex kind of a special ed component of edge annuity so some students went through that my path um one we also had read live up here and for some of our more mod severe students that's we use the unique curriculum that dana just talked about and touch math and then some students we really needed to focus on their specific iep goals and get really creative around how those can be implemented at home also so variety and now to professional development where we did a lot of professional development around distance learning of course and i think the tricky part was that we didn't have experts to pull from yet within the district right because none of us had done this yet so we did we pulled a lot of training in from outside the district for edge annuity for all those curriculums we mentioned just previous in the previous slides we had them come in and give trainings specific to those curriculums we did trainings around how to implement the emergency iep language and then trainings for new teachers that came in around the normal stuff we always train on anyway facilitating ieps and writing goals and communicating with parents yep and the regular stuff like zooms and google classrooms and it works one of the things i'm most proud of our staff are is the flexibility in following the lead that we put out there and when can we meet with our students when can we do an in-person appointment-based assessments one-on-one and in doing that we also had to work with the nurses so this slide and it gives you the links to all of the documents that we developed in coordination with butte county public health with our nurses to provide information on all the safety guidelines for parents what chico unified was doing to keep their child safe while they were in the classroom and then faqs about disappointment based services as it turned out the timing uh which you saw in those previous timelines of when we finally got the okay and guidance to start our in-person services came really close to when we started open schools so we would start open appointment based services about a week later we started our what we called pods at that time and then we moved into what we're doing now that was cohorts and then we moved into our in person for everyone with the pods so this is information on all the things we went through for that safety and then our nurses um really worked with us and as you saw before with the workday child care child supervision they developed codes screening flow charts we developed especially because of the concerns with face masks exemption processes and we are following all of the guidance from the butte county public health on implementation of cleaning safety we've worked really closely with kevin baltima and his team and with jim and his team as the mous have been developed to make sure that we're following all the district policies too all right so these are the california stages of reopening and down at the bottom there are how each tier affects the delivery of special education services and assessments it's a little bit different as we move through the tiers and these are the resource and special day class in-person options presence learning platform was purchased for our speech-language pathologists and school psychologists in august in order to continue to serve students at home through schools closures and this provides a platform to deliver direct teletherapy and assessments to students so oakbridge academy is also used as an online option for students receiving special education support services we two additional resource teachers were added in august to the school for a total of two and a half positions now serving the needs of students on ieps who also want to have an online independent study option okay and again i had already mentioned the workday child supervision we did work with tina keane and provided many of the instructional pair professionals since we were online we did have access staff that was able to support that that staff has all now returned to the classrooms because we can support general ed push in and what's happening in special ed classroom and then our next steps really to keep up the communication and professional development those are the two top key items for our special education staff as we move forward any additional questions well how i mean i think when we've had other assessments audits as a system we've done extremely well and been very proud of that how um how's the comparison i mean who's who's the marker where's the high bar the jump so for the areas that we have not met the targets most of those this was the first year um half of those markers were actually preschool which were brand new markers so it's a baseline and it was a very um they were trying to figure out what the market should be on that one so on preschool i think most districts missed that i'm part of a state work group on the state performance indicators and what those markers should be and the challenge is is that in those work groups if you've ever participated in mostly it's people not in education in them and they all want the markers to be a hundred percent or whatever the mat or zero whichever way is the most full inclusion and so being part of the education system and having that balanced conversation of what is realistic if they're not in education what the heck are they doing talk to tony thurman maybe i was just gonna say we've been getting some comments that were hard to hear so please speak up when you're speaking into the mic okay thank you and i think we're gonna switch out now okay i do want to thank diane and her team uh delivering special education in the online and in our modified traditional manner has been a challenge as has everything it's been a new experience for us every step of the way so thank you for stepping up to that challenge and making it work for our students and i know that you know as always we will have parents and students for whom it's not working and and we need to continue to hear from them and try to meet those needs as well and i know you do well i want to salute all of you for the really difficult path you're making yeah thank you very much for coming and sharing all of that with us okay um we are going to move forward this was an information item i didn't see that yeah yeah yeah um yeah so our next item that we're going to be uh discussing here is the modified traditional am pm model update and the educational update so the last time we gave you this update we were just had two days in our am pm so we're going to give you a little bit more of an update on what's going on and plus some attendance data for you we'll also be going over the third option with you guys tonight and we will also be going over as you were directed to us to go over the av schedule results okay as we did last time we're going to a number of students in each instructional model curriculum and instruction health and wellness safety and sanitation and communication and technology are the things that we're going to be covering tonight again and i'm going to pass it over to mr karis are you ready mr karas yes i'm all set uh so we wanted to set the stage for the discussion with some data points uh regarding coming back to to in-person instruction with the ampm model and i reported out this this point to you on on the at the last board meeting the percentage of students uh attending in person versus the attendant percentage of students attending online based online learners and we've remained very steady a little bit above 20 of our students chose the site-based online option and that that's held steady through the 28th the this this slide is just more for your reference this is schedule groups by sight we still do have a wide swing with rosedale uh leading with about fifty percent of their kids a little over fifty percent uh choosing on online instruction the attendance rate uh we're right up around ninety five percent which is kind of standard for us over the past few years this is all-day attendance rate as opposed to period attendance due to the way we're coding we're using two different sets of codes that don't really lend themselves to being analyzed in the same way i would need to separate those online learners and in-person learners from each other to report out as a as a larger group so we still do see our high needs populations in particular our homeless and foster students well below the average for all students we've been as you know the board receives a report uh monthly regarding chico unified enrollment and so we wanted to update you on where we were with that in the time of covid so the first three columns there are census day enrollments for 2019-20 1819 and and 1718.

wednesday november 4th 2020 meeting of the ann arbor planning commission this meeting is being held electronically to protect public health and safety due to the coven 19 virus and to comply with orders issued by the governor the michigan department of health and human services and or the washington county health department we intend to conduct this meeting similarly to an in-person meeting however please be patient if there are technical issues public comment will be held via telephone only to speak during any of the public comment opportunities please call enter meeting 877-853-5247 986-8779-4536 this information is also available on the published web the published agenda in the public notices section of the city website and on the broadcast of this meeting on ctn channel 16 at t channel 99 and online at a2gov dot org slash watch ctn and then you select the government channel mr leonard can we have a roll call please commence here commissioner mills here mr milstein here commissioner gibb randall here commissioner ackerman here commissioner sovay here commissioner abrams here commissioner hammerschmidt here they have a quorum very good the next item on the agenda is introductions and i do have a resolution of appreciation for um wendy woods there's a caller on the line um mrs woods if that is you could you please press star nine and we will let you in we weren't sure if she would be able to join us tonight okay so i will read the appreciation for her um whereas wendy woods has served on the ann arbor city planning commission for 12 years from 20 2008 to 2020 and whereas wendy woods also provided leadership as chair of the ann arbor city planning commission during that time and whereas wendy woods has provided valuable insight based on her experience and over 30 years of service to the city of ann arbor serving on the transportation commission the energy commission the parks advisory commission the environmental commission and the solid waste commission and as a university of michigan associate director of the michigan community scholars program an adjunct lecturer and whereas wendy woods has used her wisdom and knowledge of the community to discern appropriate actions of the commission while providing leadership in the pursuit of community goods community goals and whereas wendy woods has contributed significant time and energy to improve the quality of development proposals and support regional planning and collaboration efforts and whereas wendy woods has ensured through vigorous and thorough examination that all voices in the process are heard and whereas wendy woods collegiality civility foresight and commitment will be missed by the commission be it therefore resolved that the ann arbor city planning commission expresses its sincere gratitude and commends wendy woods for her dedicated service to planning in the city of ann arbor on this fourth day of november 2020.

all right i haven't given a look to make sure that the column numbers but since we have two i think we're probably safe that things are advertised correctly so we'll close the audience participation and there's another opportunity for this at the end of the meeting as well um item number eight is the public hearings for the next business meeting yes we have three uh new uh public hearing items for the november 17th meeting um one is two one one one packard street rezoning and site plan for city council approval this is the proposal to remove an existing retail building and construct a new three-story 79 000 square foot multi-family building with that includes 3 600 approximately 3 600 square feet of retail ground floor retail space the project proposes 72 dwelling units with a total of 119 bedrooms and 84 surface parking spaces second new item is 2060 west stadium boulevard site plan for city council approval and special exceptions for planning commission approval this is a proposal for a four-story 120 000 square foot self storage building a three-story 23 000 square foot mixed use building and uh the mixed use building including a ground floor bank two upper floors of office and a proposed drive-through that's the special exception use request to the planning commission approval a petitioner is also proposing to re-zone a portion of the site which is currently zone p parking to c2b business service zoning classification the the petitioner is also seeking out variants separately to reduce the parking being proposed for the site and then finally near north town homes rezoning site plan for city council approval with planned project modifications this is 700 north main a petition to rezone a 1.2 acre site from pud to r4c and a site plan for 22 townhomes including a request to modify the front setback from 25 to 10 feet and the rear set back from 33 to 22 feet this development will include the removal of five landmark trees um mitigation is of course proposed and some uh modification to the flood plain with mitigation is proposed this last project is a former 39 unit affordable housing that was previously approved on north main and this is a re-conceptual preconception of redevelopment of that site very good thank you very much so um we're now taking up item 10a because we did the swap on the agenda earlier so this is the new business which is south state street special exception use request for city planning commission approval it's a request for an accessory marijuana provisioning center retailer incidental to a marijuana grower at 2115 south state street which is zoned m1a the grower and its accessory provisioning center will occupy a total of 2 000 square feet of the existing building on 1.65 acres and so um for the public or for the petition we'll first have the petitioner give a presentation for up to 10 minutes um and then staff can fill in uh what else they we ought to be calling our attention to and then we'll open the public hearing um before i get started is there anybody missing from the petitioner team that has not been promoted that you were expecting um there were two callers um that should have that should be added do you want the last four of their phone numbers or would you want their names or um give me their names first jason bricco and ray kalasho okay hello everyone hi okay um all right um uh if you're ready i think alexis you have a presentation for them if you want to go ahead and bring that up and we'll start 10 minutes great well first and foremost thank you all for considering this petition my name is brian fennick i'm on behalf of uh the petitioner um jason bricco and ray coleshow's agent i'm joined with um joining me tonight is kyle gonzalez with damian farrell design group and this has been a a a long journey to get here and we are again grateful for the opportunity to have it heard finally and we're grateful for staff for all their help over the last few years to get us here so um without further ado i'll hand it off to kyle and he can walk you through the plans for the accessory provisioning center that will accompany a cultivation facility thanks brian can you guys hear me okay okay um the property is 2115 south state street it's located in between stadium and eisenhower uh it's surrounded uh north and south by ann arbor township and then to the west uh office district and then to the east it's public lands separated by railroad tracks there lexus we can go to the next one survey of the existing property we can skip this one for the most part for right now let me go back to it and could you just zoom in on the site plan thanks alexis we are proposing some modifications to the site um remediating some of the trouble areas uh we had solid waste issues with both our portion of the building and the adjacent property what you see is a proposed double bin cycle and trash enclosure on the north side of the property that's going to be shared by both suites the problematic enclosure to the south is to be removed and we're also cleaning up a little bit of the circulation and in doing so adding additional green space to the property so we're adding end islands of converting that that was all impervious before including some of the space up on the northern side behind the trash receptacles and in the back of the parking lot area this petition has a dedicated loading zone area so there's no circulation conflicts or anything everything is happening in the back and then all of our bike parking pedestrian entryways will still be happening from the west side and that'll be what we would consider the front um we're required to have one class b parking space but due to some of the other sites uh in ann arbor we've noticed that the bike parking gets used quite a bit um so we propose four here uh for this location and then there's an accessible ramp that has been cleaned up so that it meets the accessible route requirements to get into the building um alexis we can go on to the floor plan next seat next sheet thank you and actually sorry for one second can you go back to the previous sheet i think it's probably easier to see it in the area sheet the top left portion so what you see there in like the teal color is the existing adjacent suites an automobile truck repair facility this petition is proposing to the growth facility is the permitted use within m1a and then the provisioning center is what you see in the gold color it's our program actually picks these colors by at random they just happen to be sort of michigan so it's not pandering i swear okay alex we can go to the floor plan now thank you uh the vestibule location is existing the glass location on that wall is existing um and we're repurposing sort of just all the back house stuff here there would be a shared lobby area for vendors for the grow facility for clients coming in potential investors um anything like that and then the provisioning center would be on the far side over there which we still see the main entry for that coming off of the main parking to the western parking lot so pedestrian entryway would be through that way the entry from the east side that you see where it says secured vestibule that will be used for product delivery um to both facilities if there's anything that gets has to go through and be vetted and can be set in secure storage and before it gets sent to the grow or into the rest of the building as far as other improvements to the site there are no proposed additions at this time [Music] we are going to uh we we do the exterior there's some painting and some remediation of the roof and stuff that they just require some some love um but i think uh i'll leave it at that other than the one one thing that i do want to touch on that's uh slightly different than what was in our operation manual one of the things that we've uh been trying to battle nowadays uh is the issues that we have with covid and how it impacts retail spaces uh sort of dual purpose here we have listed hepa filters and carbon filters as a way to remediate odors but one thing that's not on there that we are doing standard practice now in all facilities is a photo ionization bipolar sorry bipolar photoionization filter it doesn't have uv lights or anything like that it's just this ionization plasma bar that works in a way that it breaks down indoor pathogens while also destroying odors that's actually how we found it um this product that we use is called gps imod and they tested it up against they haven't tested against coping 19 but it has shown serious promise against sars so any of those pathogens that have a shell around the outside or core that have to be broken down first and then they have similar dna structures like that and it's been showing to proven to to do pretty well and a lot of hospitals and stuff have already gone to this uh we're doing it any way that we can anytime that we have any sort of unit presidential commercial um even in the cultivation area because it it also increases um energy efficiency which uh by reducing the amount of airflow that is needed inside the unit so it's just another thing that standard practice that's not on there but it is an extra piece for odor control and for pathogen pathogen control in today's world great is there anything else [Music] nope all right more from us thank you thank you mr leo thank you i will give some highlights from our staff report i think that mr gonzalez does a very good job of explaining what the proposal is this is uh the 2115 south state street special exception used for an accessory marijuana provisioning center marijuana retailer the primary permitted principal use as mentioned will be a marijuana grow facility um in the m1a district um standard practice that accessory retail is permitted incidental to the primary use and in this case the primary use is a marijuana facility and the accessory use is another marijuana facility um in the um staff report i would like to point out that i had an error um actually a couple errors um in the surrounding land uses and zoning the zoning is correct but the land uses to the west is both office and residential single-family residential um staff report also goes through special exception use standards there are the general special exception use standards that apply to this special exception use as well as the specific standards for marijuana facilities southport um goes through them as well i'll hit on some highlights it is a condensably consistent with the master plan uh in compatibility with the general vicinity um regarding consistency with the neighborhood and not being detrimental again i'd like to point out i this report only mentions the surrounding uses being light industrial retail and office there is residential in the area um across the street there is single-family residential and in the surrounding area there's single-family as well as multi-family um parking uh the on-site parking meets the needs of both the growth facility the accessory provisioning center retailer and the auto facility as well the additional information for marijuana facilities has been provided um is attached and referenced um although this petition was submitted before um it's been submitted for a while um and in the queue it was submitted before special exception uses required type 1 citizen participation however they have since satisfied that requirement by holding up citizen participation meeting the year is wrong in the staff report that's a typo um it should be october 2nd 2018 um but otherwise they held the meeting satisfying the the current requirements seth is recommending approval of the petition um and we have um the findings in the proposed motion as well as um some conditions of approval the first two conditions are standard what we have been asking for every um special exception use and the third is specific to this um address um because we are considering an accessory marijuana provisioning and retail sales we are reiterating that all of the normal udc requirements for accessory businesses incidental to a primary use are shall be in effect and maintained happy to answer any additional questions and i know that the applicants are here as well thank you very much um now we'll open the public hearing for this item this is an opportunity for persons to speak for up to three minutes about the proposed 2115 south state street special exception use permit public comment may be made by calling 877-853-5247 and then entering meeting id 986-8779-4536 city staff will select callers that have raised their hand one by one by calling on you by the last three digits of your telephone number you can digitally raise your hand by pressing star 9 and once you are um approved to kind of move in to make your public comment you'll hear an automated messed it message that the host is allowing you to speak when you unmute your phone to speak please at the same time mute any background noise that you have or move to a quiet area so that we can hear you more clearly um please also state your name and address at the beginning of your comments and it looks like there is someone on the line who has their hand raised caller with the phone number ending with the number zero nine eight um feel free to unmute yourself and you have three minutes to address the planning commission thank you can you hear me we can't sure okay thank you my name is uh david d pice i live at 2096 south state street we're the residential property almost directly across from this proposal uh thank you to alexis for making those corrections on your staff report it makes my comment a lot shorter um i just want to re-emphasize that uh while this area seems to be a hodgepodge seems to the outsiders to be a hodgepodge of industrial commercial and office there is still quite a bit of residential use in this area and that should be the residential component should be an important part when evaluating the value or detriment of this project i read through the operations plan and boy that's uh there's a lot of information there and if the developer follows if the developer follows through with all its promise including in the areas of security voter control and hiring equality employees they should be a good neighbor i do have one concern one question and one request my concern is about the traffic if the developer developer meets their low-cost goals and their future revenue projections as detailed in their plan it seems like they'll generate more vehicle trips than the 24 daily vehicle tricks currently being projected also i'll note on the site plan they uh say that the current business stadium towing generates 70 70 plus trips a day and my uh personal observation would be that that travel doesn't come anything close to that number of trips currently coming in i hope during your discussion someone can talk a little bit more about traffic projections my question is about energy usage i thought that ann arbor's ordinance for marijuana growers which is the primary use of this property required a statement about the facility's energy usage and needs and required the installation of solar panels to help meet that energy usage am i wrong about this or is that not part of what's being discussed here tonight hope staff can answer that question during your discussion my final point is about a request about the exterior of the building as you know state street is a major corridor into town i'd like to see wait yes we'd like to see the current exterior improved today it is mostly blank wall with a peeling paint job that doesn't seem particularly welcoming i hope you encourage the developer to improve the exterior in a tangible way thank you for your time and attention thank you very much if there's anyone else who wishes to speak on this petition you can digitally raise your hand by pressing star 9.

uh good evening and welcome to this governing board meeting for gilbert public schools today is wednesday november 4th this is a work-study session we will follow the work-study session with a brief board business meeting once we have adjourned from the work study session i would like to call this meeting to order we're at item 1.01 and we are continuing our discussion on the covet 19 contingencies as per item 1 or 2.01 we started a discussion last week during a special work study session and brief board business meeting and we wanted to give our public the opportunity to weigh in via email on some of the items that they may have heard as we addressed various and sundry issues during that meeting this is a difficult item to resolve and i'm not sure that it can be resolved until we have completely rid ourselves of the pandemic whenever that time occurs we are aware that our proposed procedures are different from what is in the public space as it relates to the arizona department of health as it relates to the arizona county health department and in some cases the cdc we don't scoff at those and we don't take them lightly they are integrated into our thinking as we discuss the contingency plans that we think might assist us in addressing the teaching learning process here in the district our goal in this instance is to keep the teaching and learning process moving forward and keep students engaged in their learning and schools open not at any cost but certainly as much as we possibly can we're mindful that there are some inherent risks associated with any position we take whether that position is in support of closing schools immediately or in support of finding some process to keep schools open we are not intent on placing people in unsafe situations or in compromising anyone's health and yet we know that that is a risk we know that that risk is a part of our everyday life and risks are inherent with anything we do particularly as it relates to this covid19 period we've established many protocols to try to address health related issues and the tracking of safety issues and concerns related there too sanitation and mitigation processes all of those things are factored into anything that we may discuss this evening none of those issues are set aside none of those issues have been just cast away but we do have as a board to at least establish and i've used the word contingency before i'll use it again a contingency plan so that we can stop the process when necessary restart the process again as necessary and look at what the trigger points are when we initiate whatever it is that we establish so the discussion i think will surround in general some of those things that i have just mentioned and more my commentary is not comprehensive i have not consulted with my fellow and lady board members but i am mindful that they have some strong opinions and emotions relative to the issue as well and we will attempt to thread this needle and get the best possible protocol in place for our use and our efforts in the gilbert district dr mccord has spent a great deal of time in pulling together a presentation so i am going to defer to dr mccord for his presentation and then we will open it for discussion and interaction among board members dr mccord please thank you dr santa cruz governing board members give me one second while i connect and there we are okay tonight what i'd like to do just to start off with is our dashboard was updated this morning and you can find it on our website looking through we have one case at burke i think to note we have 20 confirmed active cases at camp poverty high school and that's running at 1.04 percent and i believe there were a few more cases added just this afternoon but not to the dashboard because we update that on a weekly basis canyon valley has won desert ridge high has 12 deserts junior 2 gilbert high two highland high four highland park two meridian elementary one mesquite high six patterson is one quartz hill is three settlers point elementary is one south valley junior high is three and superstition springs elementary is one and valvos lakes elementary is at three and their percentages are next to it as a district we're at 0.2 percent um and i just wanted to highlight that for everybody to make sure that they know again this is this is not hour by hour this is updated on a on a weekly basis every wednesday morning and so cases drop on or drop off they are added on and so we picked a day during the week to be able to update it to make it as current as possible but knowing that these change on a daily basis so just wanted to point that out next so just kind of picking up where we left off a little bit from last friday just what are we going to use to determine whether we go to hybrid or to virtual and this is just a recap from last week's numbers new numbers will be out tomorrow but i just wanted to put them up there so everybody saw again nothing new on these slides here again you'll notice the trends of where we're going as a county and as a state again in our boundaries we turned red in the cases per hundred thousand continued to be yellow or turned yellow in percent positivity and stayed green in copen-like illness and just adding uh the dashboard for this week over the average of the last five or six weeks it's point zero eight one percent but again that's from that one day per week i think that's important to note let's talk about a little bit what is hybrid you know we we talk about this and and just to make sure everybody knows and continue to know dr santa cruz kind of asked for a definition so we're putting it here in black and white for everybody the hybrid instructional delivery model splits students into two groups the student with the last name a through l will attend schools on mondays and thursdays students with the last name m through z will attend school in person on tuesdays and fridays all students will participate in virtual learning on wednesdays and the days they are not on campus so just wanted to make sure that goes back to when we talked about phasing in and just wanted to reiterate that why move to a hybrid model uh the move to a hybrid instructional delivery model is designed to be an additional mitigation strategy that will support the decline of percent active positive cases at that particular school or in a particular school district the theory behind that is less students on campus much easier to social distance and less interactions by the total population on a campus process um you know we talked about this a little bit last week what is the process of deciding that a school moved temporarily to a hybrid instructional delivery model again this is the thought and this is uh my thought of how we would do this the number of active cases per campus is monitored by our district leadership and health team health services team and in addition every wednesday district leadership will meet to review the active case counts by school just like i showed you from the dashboard dr mccord can i jump in real quick just to be clear so even though it's only updated every wednesday all the cases that are reported will show up on that like from the previous wednesday to this wednesday i'm just saying at some point if you've reported if there's a positive case it will be on that wednesday if it's reported to us in a timely fashion yeah does that make sense so they could have symptoms on a monday and not be in school but we don't know about it and then maybe they haven't been in school till friday the clock starts ticking when they have symptoms correct but then it would show up on the next wednesday one it should yeah it should just as long as we're there within that 10-day frame i think it would have to you would you would hope so yeah jen do you feel like we've covered most of those cases i mean they're they show up on this sorry come on now with your sweet voice we need to have a microphone so um just to be clear and this is on the dashboard the microphone closer sorry on the dashboard it does delineate what criteria and they have to be have been on campus during their infectious period so per se a student's been at home for a week because his parents went for vacation and he turned positive if he was not on campus within 48 hours of his positive test collection or symptoms then he did not expose anybody at school so then that would not hit the dashboard thank you if a school reaches think again if a school reaches a percent active case count per population of that campus including students and staff the data will be reviewed and investigated along with the district health service department and maricopa county health just to ensure we have all of our information correct within 24 hours it will be determined if the school move temporarily to a hybrid or virtual learning model as an additional mitigation strategy to prevent the spread of cobit 19.

so you know if we go down to one percent for example um for canyon valley that's two kids and we still have 218 we might have to take some out that are quarantined but we don't have a metric that shows the need for academic and social emotional supports and we have to really consider that so again it's a how do we judge that risk because we do want everyone to be safe we don't want to put people in a position of compromising their health but we also know that we need academic learning social emotional supports and and to take care of kids that the best i mean i think the one thing we can all agree on in this pandemic is the best way for most kids to learn is in the classroom and there are people who are making online work and i really i really appreciate those that are making it work and i'm glad we have that option but you know we i think we can all agree that um being in the classroom and being with the teacher is really important for a lot of kids you know and and i think it's definitely worth saying you know we're we're looking at percentages and numbers and these are people and we all realize that and and i don't like to reduce people down to numbers this is just us trying to figure out some systematic way to be able to try to do the right thing and and here we're using percentages we don't have to use percentages at all we can just use a number if we think a number this this kind of helps out in terms of trying to make sure that there's some kind of equity i guess in a number but um you know there's there's a number of different ways that we can go about this but looking at a a systematic way and again people definitely should not be reduced to numbers but and i don't want this to be offensive to anybody this is just a way of trying to calculate the a good way to to move us to a different model if need be mr carr you have something thank you just to go back to the question miss eugenie asked would you scan back to the slide 13 because i think that really addresses miss eugetti's question as to why different percentages at different schools if we look at the elementary level the average number of students quarantined per positive case is only three the other night when we spoke we were speaking hypothetically and we put the number much higher at a high school but based on the data at a high school for every positive case we have six students who are quarantined or affected so the multiplier there of how many kids are out of the classroom uh you know it looks like it's twice as many at a high school level as it is at an elementary level and that to me is part of the question is yes we're concerned about the positive person and and whether the positive person is spreading it but we're also concerned about the number of people who are exposed and and again we've gotten some emails people questioning isn't it within six feet why are we only talking two people we don't determine who is quarantined we have our seating charts the county actually looks at that and they determine who is quarantined people to the left people the right people to front the people to back and in our experience has been in spite of whatever they say about the six-foot circle it's the county who has said the people to the left and right that's not something that we're doing on our own that's unique that is the county health department determining that so in their determination for each person is positive at the at the high school we have twice as many people who are now not in school as we do for each positive case at elementary which in my mind affects the quality of education when we have a large number of people out that teachers are trying to support their studies and so on not only does are they not in the classroom the teacher becomes more stretched and therefore less effective because they're trying to do individual lessons and individual support and and so on so to me that's the rationale at least in my mind as to why we would look at different percentages at elementary versus high school but i don't know if that answers your question again that's it for the scenarios um the summary i think now we're just at a a discussion point or we can do discussion at a um because it's an agenda item we can talk further but we're here for any questions this is this is um this is not easy this is not easy for anybody in this room or outside this room in terms of trying to make decisions like this and and again and i'll say it it can probably come off as insensitive or uncaring and that's i don't know anybody sitting in this room that is like that and so um we're we're trying to do the very best we can with the information we're given in order to try to make sure we educate kids the best of our ability and there are opinions about that all over the place we see him we hear him we read them and and i i can appreciate every one of that doesn't minimize what anybody thinks uh inside or outside of this room we're just saddled with the the task of trying to figure out how to move this forward and how to continue to you know keep schools open to the best of our ability but yet trying to keep people as safe as possible and i know that's hard and things have been changed on us throughout the process and so um you know there's definitely plenty of sleepless nights related to this just trying to knowing that you know you've got the weight of over 35 to 40 000 people looking to you to help make decisions related to this and that's not just u5 that's everybody pretty much in this room and so i just think it's important people understand that and know that because we will definitely try to do this from our heart but and i've said it at numerous board meetings i i don't know what the right answer is to any of this and no one's whispered it in my ear just yet and so hopefully we can get as close to what we think is what's best for kids and best for staff so i wanted to add something on i i this is one issue that has brought in more emails than any other issue in my eight years on the board and not all of those emails get answered i personally am choosing that rather than read a few and answer a few i'm reading as many as i can and foregoing answering others because i think that it's important to get everybody's input and i sure that everybody else on the board is trying their best to keep up with the number of emails that we have received on this particular topic um it really has generated i don't know if i had a graph it would it would definitely by far be the longest bar on the graph um so i i think that we have had a lot of community input and i think we've tried to keep up with that the other thing i wanted to mention was just that when we're working our way through this process we're really there's the five c's there's children what is best for children there's the community what does the community want there's common ground how do we find common ground and i think that having five people from the community actually is a really good representation of of what everybody's thoughts are and when we come together and and the forces consensus when we build that consensus we really do um i think we come up with it with good solutions and then the fifth one is constraints and we are under a lot of constraints this is a worldwide pandemic i think most of us would want to make choices that are careful and and thoughtful as we go through this and i think everyone on the sport is trying to do that yeah along those same lines i think that one of the things that you you suggested last meeting dr santa cruz was that parents email us which they have and and since june well actually since all of this started we received a lot of emails um but you know i didn't take a tally i think it's been fairly even on both sides since you said that last week i think that about half the emails we've had have been absolutely keep the schools open and the other half have been um hybrid or being careful so you know you did ask for community input on that um you know my concern goes back to the fact that when everything changed a week ago with the uh governor's um announcement and we are now um doing something that's completely different than what was recommended even by the governor and then arizona school board association the arizona school administrators association i'm not sure where aea stands with this but they recommended that we go that we stick with the original recommendation which once again what does that mean is it maricopa county is it our district you know we we really we're really being having to make these decisions without a lot of and this is my opinion guidance and i think that's what makes it so so so really really really difficult to make this kind of a decision i've spent the last three days at a hospital because my husband had surgery and the protocols at a hospital are unbelievable i spent a lot of time talking to some nurses that have dealt with with uh covered patients and things like that and it's given me a different perspective about it and so you know i think i've always spoken how i feel but after sitting for three days listening to people who are dealing with this on a daily basis it kind of scared me so you know i'm certainly willing to talk about everything but you know they they've seen the worst of the worst and i get that you know you talk to someone that's dealing with it and then you talk to someone who's not you're going to get a whole different perspective i agree the information certainly runs the gamut and i appreciate the commentary from all of the board members now and in the future related to this issue we hear our community when they tell us there are some inconsistencies in applying the protocols at the school level well i'm not sure i would disagree that that doesn't occur because it's a human enterprise and sometimes people will apply their understanding differently hopefully their application of the understanding is not so far away from the actual guideline that it puts anyone in danger at least that would be my hope but to completely negate or disregard the idea that there may be inconsistencies i think would be preposterous on my part at least if not all of us we know that and yet that's not an intentional kind of behavior on the part of anyone the cleaning protocol the sanitization i'm absolutely certain that from time to time it is as intense as we want it to be and other times because of whatever circumstances may occur on a school campus or with a staff in that evening it isn't occurring as consistently not because that's an intentional issue it just is what happens in the day and yet others may say to us yes but you're in charge and you should know that and correct it immediately and i think that our leaders on the campuses when they are aware i would hope are addressing that as immediately as possible i say all of that and and many other things just so that at least on a global answer to some of the questions in the emails that we've received where we're not blind or deaf to those issues we know that that that could and does occur the other issues relate to how and when and why quarantines occur and who makes that call and when is it and why does a quarantine occur in one circumstance and not in another circumstance on campus x as opposed to campus why uh i don't know the answer to that question i'm not there on the day-to-day but we have health professionals in those areas who are making those calls and i am hoping if not imploring and believe that they are following the protocol there as closely as they possibly can and then the consultation that we have with county and state health as we need to uh one of my big questions ms frost is have has as any of the have any of the agencies at the state and county level expressed any concern with how we are operating as a district to you and requested that we modify some of our procedural and processes no they have not they have thanked us for answering the phone and for working closely with them they are up against a lot right now they recently announced that they would be asking us to do more of the investigation because they don't have enough staff that is a concern for myself and for our staff members because we have we have a limited number of staff as well um but we are being as thorough as possible with asking the teachers um the seating charts the coaches everybody involved to make sure that we're doing our due diligence and finding the students that need to quarantine so from that point of view it becomes a collaborative between our staff here as one agency with the county and state health as the other agency so and we have heard over and over again that the recommendations are guidelines and that the final decision is going to be placed in the lap of local boards and administrations and even when letters on [Music] community spread or outbreaks that's a collaborative effort as well we give them the information they tell us okay it's time for a letter is that a correct assessment that's very cartoon of the biggest frustrations i've heard from our community is for instance we kind of tried to drill down that an outbreak is two or more cases on a campus that are not related outside of the campus and so when you get a campus with two or more cases the community members are expecting to have that outbreak letter right away and what we are seeing and what i understand on our side of it is that county cannot declared an outbreak until they have completed every single investigation and made sure that none of those students had interaction outside of campus when you have two or three sports members or two or three members of a certain grade level they really have to make sure that those students aren't friends of a club outside of class or all those things and it takes time county is telling us that the phone interviews with the parents and the students are very lengthy sometimes they don't get a hold of them right away so it can take a week to finish an investigation and during that whole time we see the number that is above two and so we know that we are at that place where we could declare an outbreak but that's not our place um county has to do that part of it and so it's not us trying to withhold any information we just have to be patient and as cases go up their investigators have a larger and larger burden and it takes longer and longer i'm glad you said that ms frost because therein lies the reason for this discussion is we're looking for an interim kind of effort process for us to try to contain what we know might become something bigger or could become something bigger so we're looking at the percentages and the impact on local campuses individual campuses and whether or not doing it that way makes any sense as opposed to shutting down an entire district my guess would be that if we had all three in the red and community spread was rampant and we could validate for ourselves that that was absolutely necessary we would shut down that would be my guess i i'm one person on a five-member board but it would seem logical that that might be an approach we could take but uh that's what this is about and that's really all we're attempting to do we're not trying to get between the cdc local health and the district and uh try to communicate that we have all the answers we don't we're just looking for a process and doctor i just i i would like to for us to have a discussion if we can about um the three different criteria and miss frost you might not want to leave yet sorry you might as well just stay here you know when when i first started watching this whenever it was when we first started getting this information you know i just looked at all three of them and it didn't seem like any of them meant one more than the other but now that i'm looking at it and this is just this is what i'd like to have a discussion with everybody to me that the most important one is criteria one um the percent of cases that are actually you know there um covet like illness i mean that could be somebody every morning when i go to the hospital they said have you coughed sneezed run a fever or whatever and i think if i answered yes to one of those then they probably wouldn't let me in the hospital i don't know so i'm not sure that that's necessarily on the same playing field as as number one and then to me number two is kind of in the middle but from what i'm gathering is from what everything we've said they've all been equal up until you know right now so i'd like to have a discussion about do we think that one of them is more important than the other or they're all the same or or what okay do any of the three issues weigh equally or should be one one be weighted more heavily than the other mr carr did you have some commentary well i i was just gonna add to what you were saying and one of the reasons we're looking at how we can affect one school is we hope that by taking some proactive issues or proactive steps excuse me where we have a hot spot will actually contain help the community contain and therefore we never get to the three red you know so i mean we have we have to face the reality that may happen but that's i would just simply add to everything you said that that's that's our hope is that it doesn't spread to where we have to close the whole school district or we're even having that discussion in a meaningful way my question to you mr jetty is which one in your opinion weighs the heaviest the first one how would you read that just less than 100 cases per the actual cases is i think isn't that what number one is that total the actual cases where the other is just the cases two could also be positivity could be part of that but i'm not sure that covert like illnesses is something that i don't know i mean i i don't understand i think can i can i i think number i think cover like illnesses is important i think all three of them are important i do think they are because i i but i would be fine if you wanted to look you know if it goes substantial in two that we have another meeting but um because remember from the beginning we were trying to flatten the curve right and why are we trying to flatten the curve so that we have enough capacity in our doctors in our hospitals and our ventilators and all the things that we can actually treat and so to me it is important to see are these cases actually are we seeing cases where it's severe enough that people are going to the hospital with it or maybe there's a less severe strain that it's kind of you know changed a little bit i don't i'm just coming up with things but i'm just saying or maybe with the people that are getting are getting it the 20 to 44 year olds is a lot of it right now we don't see them going to the hospital as much so i do think there is room to look at that because it does put a it gives us information about how is this affecting our whole community and our ability to care for and treat and make sure that our community members have you know the treatments they need and the doctors and the ability to be treated so to me i i think there is some again you know the numbers that have been determined as minimal substantial minimal moderate and substantial i know many of those come from the cdc as well as the state and county now um i think it's important that we watch the trends and just start saying are they you know are we trending up are we seeing a huge like a exponential increase a sharp increase are we seeing a plateau you know i think that's to me is also telling so that's my thought i don't know if anybody else has thought no i i really appreciate that because you know i think that that we're being put in a position to interpret data that i know personally i'm not trained in so that's why i asked this question is you know is there is there a difference or are they all the same one outcome good mrs brock how about we do this one concern i have about the cover-like illnesses especially as we reach flu season is that there's no differentiation besides two of the symptoms and so if that's not a delineation of an actual positive covalent test then that those symptoms could be anything so to use a benchmark that is you know not even quite a full assessment of an illness to me is a little bit worrisome i i can't i can't think i think i read this in the arizona republic but there was some concern that hospitals and somebody may have to correct me because i'm just remembering something i read um hospitals don't have to report the covet-like illness but it's it's not a metric i mean i'm sure they tried at the beginning but it's it hasn't changed much over the time that we've had it because it's not one that's well reported or well documented it's staying like it stayed it's stayed lower it's gone lower it's stayed at two or three percent week after week after week and will not necessarily go into red that's unless we start seeing more flu patients and then they put that in the criteria i i don't know personally i find it strange i'm not a trained epidemiologist either but i just find it strange that we're using that as a criteria when the common cold also fits those symptoms the flu fits those symptoms allergies can fit those symptoms so yeah you know i i've looked a lot at the different metrics and trying to understand what drives them as well and every each of the metrics has its positive negative so to me you almost have to look at them holistically i mean if i look at the cases 100 cases per 100 000 that number dipped down at one point to 33 the week that started september 6th and if we're following the current data the week that's just concluded we're trending towards about 121 in that number based on the live data on ade so my question naturally becomes maybe this says something about me in a not so positive way i don't know but what led to the 88 increase and there's two elements that that adjust that one is the number of people being tested and the other is the positivity rate and mathematically you can isolate those two variables so if i look at it though through through those variables and and compare it that 88 increase 49 of those have increased because of positivity so we would have gone from 33 to 82 but we're at 121.

converting with other staff members to enhance the curriculum for all of her students she's relentless in making sure that every student has their needs met i love going into the library or computer lab and watching her teach because she brings the curriculum to life and enriches her students learning experiences kristin leads the battle of the books challenge every year for the students at bridges to participate in she definitely has a positive impact on the students she interacts with as she continually looks for ways to build relationships with them i am looking forward to continuing to work with kristen as she thrives on building leaders at bridges while motivating all to reach their potential congratulations kristen last but not least mike barbadillo please come on up sherry i believe you hired mike at power ranch way back in the day and so we were able to steal mike to come on over to bridges when we opened up and he's been with us ever since uh so i'm gonna i'm gonna read off the paper but mike has been an integral component of our campus custodial staff as he's the lead has he served as a lead custodian since our inception five years ago while mike does a wonderful job of cleaning our campus and ensuring it's sanitized and prepared for students and teachers alike it's his positive fun caring and charismatic attitude and personality that makes him truly special mike is always willing to go above and beyond for the benefit of our students staff and community examples of this include his willingness to always help with setup and breakdown at events thinking of and implementing ideas for school improvements building props for the school play arriving at school at 6am to help pass out teacher shirts as a surprise even though he was scheduled to work the late shift that night providing candy and cupcakes randomly for the teachers and always being a relationship-oriented teammate that brightens everyone's day we cannot say enough positive things about mike and who he is as a person and with that we are honored to celebrate him as our support staff point of pride this year thank you mike thank you thank you everyone vice president reese members of the board we have some upcoming events and we'll let the calendar show that the month of november next week we have veterans day we have upcoming meetings and we have a school visit which we're very excited about this month too so we've got a busy november ahead of us thank you dr foley and congratulations to everyone at bridges for their points of pride nice to do recognitions again covet style all right board comments mrs wilson uh let's see where were we this week uh we had the asba county meeting and that that's for um board members and we were actually awarded our board was awarded some professional development we had a lot of professional development hours i can't remember exactly what the award was called so but we did get an award which i thought was kind of exciting because we've been in such a long professional development hours um i also attended the coulee football game the first one of the season and those principals were out there telling the people with their mass and it was amazing to see parents coming together on the field to watch your kids and then also i went to williamsfield higley game mrs reese is also there and mrs kaler was also there as well um and a good game mr river yeah sure thanks well uh i think some some things happened last night so i wanted to uh future welcome and congratulate miss schultz miss anderson and miss reese on their on their elections and re-election to the school board and thank mr utovich i mean i think we're still waiting for finalization but um and if congratulations are you know what i should have really thought those remarks out before i said them but 20 years two decades of service in michigan and here and i wanted to thank you for taking a moment to thank you for that i also wanted to mention about the voters and the people of this state and this community who when they are asked consistently support public ed and it's really easy to feel down as an educator when some of the remarks and comments you hear around about teachers you know getting back to work and and all this sorts of stuff it's easy to feel bad but just lift yourself up and recognize that prop 208 passed and what that means for you personally as a as a educator edu educational professional what it means to the school district and mostly what it means to well mean to our students so um again thanks to the community who again consistently support when they are asked they put their money where their mouth is for public heads so we can feel proud of that as as educators thank you any other comments mrs kaler mr agree yes yes i too want to echo mr glover's um comments welcoming two new board members to our community mrs anderson and mrs schultz and also your re-election mrs reece and as i talked to greg a little bit earlier today he's maybe now in full retirement mode instead of partial and i too am grateful for as many years of service especially to husb um so i couldn't i couldn't go through the night without saying those words thank you thank you and like mr glover said we are waiting for finalization of all of our election information um but as it stands now that is what it looks like and mr rotovic has served our community proudly i think for six years now so we will wait and get the finalization and go from there so it was uh an interesting night to say the least a little bit different for our elections so um any other board comments all right then we will move along mrs reach any request to speak okay we have no requests so we're going to go on to the consent agenda and i move that we approve the consent agenda as it's presented any questions or comments regarding any items on the consent agenda mrs reese mrs kaler just a couple things one i just want to thank mrs martin for filling a kind of hard spot to fill in the middle of the year which was a spanish teacher um i was confused when i read the uh board packet to my apologies to her she knows what i'm talking about but um really happy that we were able to secure a spanish speaking teacher in the middle of a of a semester and then also um 6.5 the list of qualified evaluators i think there's been a conversation in the past and i just kind of want to reiterate that any teacher needing um a different evaluator that might come their way that those are definitely conversations that the board welcomes for our teachers if there's any kind of personality conflicts or professional differences we just want to make sure that our evaluators are also lined up with the appropriate teachers and then my last i guess a little question is how are we evaluating our online teachers this year thank you vice president reese members of the board president kailar it's a good question and i will be honest and say we don't have all of the dynamics worked out but we were fortunate that strong who we currently use in terms of our evaluation system did send us a few weeks back some guidance in relation to remote learning and online learning and how we can look to and put ourselves in the classroom and still evaluate it's going to be different with our elementary because our online learning looks a lot like remote learning versus our secondary where that's asynchronous and where we're going to have to sit down together and talk a little bit more about those standards so i've already worked well i've already discussed part of this with mr lotzenheiser and we're going to be going from there and meeting with our secondary principles in terms of what other tips and tricks for lack of a better word we continue in that line with our online components so i don't have all the answers but we're working on it and we can update you in a superintendent's report i just wanted to say thank you to our elementary special teachers who are putting in all this extra time they're getting a stipend tonight under 6.2 and i just want to thank those teachers who decided to step up and put some extra time in to make the online work and so just thank you to all those teachers that's a good point mrs wilson i don't think people realize that we have a lot of teachers who are doing both both elementary and our middle and high schools we have a lot of teachers that when the ask went out because we wanted to try and provide as much as we could in our online environment and [Music] really try not to be limited for our children we had a lot of those teachers step up and answer that call so that thank you for pointing that out and we appreciate their hard work and so i hope that we continue to recognize them and i do know there's a couple of six fifths that we've already approved before but thank you for those and i even heard a couple seven fifths because there are a couple teachers who are doing seven fifths so thank you to all those teachers as well i know we've said it every week but it's just it's really important to make these classes work for our kids and they're stepping up when asked so thank you and it's new territory for everybody so they're paving the way for sure any other comments or questions regarding consent all right all those in favor aye aye aye motion carries 5-0 all right we're going to go on to action and information items i move that we approve the second read of policy ijoa which is the optional student travel questions or comments regarding this item just a few weeks it was months ago now that we had a work study on this so if anybody's questioning what this is they can go back to that work study i think it was february february dr foley is saying um so if anybody's questioning what we discussed and all the information it's back in our february it got a little pushed because of covid but it is there all right if there's no other questions or comments all those in favor aye aye aye motion carries five zero all right we are going to go on to our facilities rental proposed rate increase this is an informational item tonight so dr fowler this one's yours yes thank you vice president reese members of the board i'm interested in sharing this information with you tonight this is an item that i will bring back for vote at a future meeting just wanted to talk about a proposal to increase our rental rates and i don't think we have a clicker so would you advance the slide for me please just a little bit of background the purpose of really looking at an increase as you know we've had a number of increased costs related to covid expenses and sanitizing it's also an important revenue generator for the district and it enhances our civic center funds that can be used by the district but also for our schools we're also looking to set aside some of these funds for individual campuses for beautification and also for some site discretion we have looked at surrounding rates comparisons with chandler mesa gilbert and queen creek and also our rental rates have not been adjusted since 2017.

um again that i think is something that would really be beneficial for our campuses in terms of the beautification and then also give some discretionary funds for our sites to to make some decisions um to do some items that you know as you know the budget is limited so that give them an opportunity to enhance what they're provided at their campus and i'll answer any questions at this time dr fowler i have a few questions yes um so for our ptos can you explain when they would have to rent their facility do you know because they were listed in the tier 2 group an exam well an example might be maybe there's a special clinic that they're putting on as a fundraiser that goes beyond maybe what um their coach is doing or maybe a special event that requires them to use our facilities i i wouldn't think that it's often a time that we rent them out to them but there is a process if they want to use it for special events so that's not including their regular meetings that's not including any uh campus stuff the festivals or anything like that that's if they're choosing to do like a fun run outside of a school time open up to the community type yeah fundraiser that's correct yes okay and then my other question is i understand the need and how important our facility rentals are i have a concern though that we're not putting our schools and our students first and as of late i've heard lots of concerns on groups and clubs having a hard time getting space that they would normally have access to because we've rented it out and again i understand that additional revenue and the importance it is for our district and our our campuses however there are students campus first and so is there something in place especially as we look to potentially change these rates that we can have more guarantee if you will for our own students our clubs our sports when i'm hearing that our own sports teams are getting kicked out of their gyms because we rented that space out and it's normally their practice time that's a concern for me so i want to make sure that as we do these rentals that we're making sure that we're not taking that away from the students that are already on that campus so is there something we can look at putting in writing there vice president reece i agree with you completely and we do have it in our policy for for facility rentals and so if there's individual cases um certainly our extracurricular programs would take precedence over any rental facilities and so we shouldn't be renting facilities at the expense of any student practices or club groups wanting to meet and so if those are situations we can talk offline i can address those but no the the use of our facilities is for our students and our clubs and our groups the rental part of our facility would be after available times that are available you know that that they're not being used by our clubs and and groups so we should not be taking opportunities away from our students in our clubs and so i agree with you completely and in fact that's something we work with the sights on in terms of the approval process and then um just adding a couple extra layers to make sure that that isn't occurring so i'm completely in support of what you're stating and that is is how we're supposed to function this is in additional to any openings that we have is when we would rent it we're not going to rent it at the expense of or the cost to practice time or opportunities for our students on campus perfect so as this goes through if we can just continue to remind our sites of that as we're dealing with rentals and whether it's through community yet or our sites again i get this rental income is very important it is a way for us to be able to provide some additional things to our campuses and that benefits our students but it shouldn't be at the cost of our students so as we look at this if we can just kind of keep that in there too please vice president reese members of the board one of the things that i would like to share in addition to this is in the theme of processes and procedures that is deeply aligned to our strategic goals here as a board one of the things that sort of brought forth the need to look at the fees here was what are our processes and procedures for facility rentals let's write them down let's go into detail which caused us to look at practices and what we're finding and where do we need to update in fact we've created a powerpoint to kind of go through this process with principles and in learning recently about some issues where there were some siloed uh communications as we're refining this even an additional approval process involving the athletic director before a facility is rented out for so there's a final check and a site approval first we're we're fixing those processes and procedures which brought up the need for looking at these at these fees because again this is our civic center fund and we need to make sure that it doesn't cost us to to do that and this needs to again we don't want to be the most expensive but we also don't want to lose money so we were kind of looking at us as a goldilocks rule not too hard not too soft but just right what's the market value so you'll see that we had done an analysis of of others and where were we off and our own rentals of this where we recommend improvement so two two part processes and procedures and how we're renting and then the fees and tonight we're looking with you at the fees where we saw we might need to make some adjustment when we do rent them perfect thank you mrs kaler yes i was just going to say that dr foley and i had talked this last week about some of these very things because the situation came up and we want to make sure that we are taking care of our own first and foremost especially those of our boosters and um sports and things that parents are investing into our fields and into their programs and then if you have somebody come in and that doesn't take care of it the way we do it's very disheartening so i i i commend dr foley for getting the meeting together right away and trying to make sure that we moving forward when it comes to community ed that there is a more communication between all parties involved thank you for that will we get a chance to see this presentation before we vote on this item the presentation you were talking about that you're going to give out to principals on the order of is there a way that we can maybe see that before we vote on this and again two two pieces of vice president uh reese member wilson um yes two two pieces the pres the pres presentation for the principles is really for them to know their process for for what we're going to follow what we could do is because it's not connected with its processes and systems not fees so this is a fee item you'd be voting on but what we can do is put it in a superintendent report for you to see the presentation that's being provided to principals we also could do it as an information item and we could talk about what those processes and procedures are but for voting this would be for the fees and we would only be recommending as you saw which ones in the tier so the the good news is in our analysis there weren't very many recommendations of adjustment we were making we just needed to make sure we weren't losing money um in the cost that it caught to open to close to clean um to staff it through community in thank you and the only reason i brought it up is that if we do even need to look at higher fees because we have we may have more restrictive time i mean that's that's the only reason i brought that piece up at the same time with the fees so if we're comfortable with the amount of available time we have for outside rentals if we're taking care of our own and that these fees will cover our costs and help support the schools a little bit then that's what i'm asking thank you any other comments questions all right thank you dr fowler thank you then we are going to move on to our 7.3 quarterly special education day school report vice president reece members of the board one of the things that we put in earlier this year was that we would do quarterly updates on an item that you had already approved just to give you information on where we were in the spending of that so that you can monitor that as an uh quarterly basis and so these were this is the summary of again what we have spent thus far obviously there was an approval of amount higher than that and if you have any questions we will we would have mrs miller provide the answers for that but this is a quarterly information update as we promised would read back to you on a quarterly basis thank you mrs miller just briefly can you just go over so that our community can understand that we have students that we are responsible for educating that in some instances we can't keep in-house and so can you just briefly explain what these expenditures are for we have a very small group of students that have special education needs that the iep team makes the determination that those needs would be best met in a facility that specializes in the type of need the student has as you can see on the board these are all of the private day schools that we currently use and all of them service kids with varying disabilities um some students that go to one would not be able to go to the other based on their need um so once the iep team makes that decision those students are placed there and we pay a tuition for them to attend we still do collect their adm but part of that is used to fund the tuition for the private day school perfect and just to clarify typically the adm we collect does not equal the cost of what we are paying for a private tuition for the education for these children is that correct unfortunately that is the case okay and then this is much lower than it used to be because we have moved um with your help and guidance we have been able to move more services within our schools to serve our special need population in our own schools that's correct this is right now of sitting at about um just under 800 000 less than what we've paid in previous years perfect thank you i appreciate the information here anyone have questions mrs millerson i just wanted to say thank you because i know that this is your baby and you take really good care of it and i never worry about these kiddos because i know you always take really great care of them so just thank you i appreciate that thank you my team is pretty amazing so i was just going to add the same thing thank you very much mrs miller for all you do in special education you're a great communicator with our parents and our students and staff and i appreciate your information for us thank you all right then we will move on to 7.4 our human resources quarterly esi report ms martens good evening again vice president reese members of the board similar to what dr foley said in regards to the update of information related to ms miller in her special education area this is the same underneath human resources the board approved us to use esi as a vendor for our substitute teachers as well as our rescue subs back in back in may june for this fiscal year and this is where we're at right now this is we've totaled paid out at about 000 and the amount approved was about 1.2 million and we have about 1.1 still left it's early although we've finished first quarter um the billing of that component actually does take a little bit of time to in terms of processing and doing all of reports in addition i'd like to note that this also includes our rescue subs which is new this year for us we have not had rescue subs in the past but because of the concern related to covid and absences happening throughout the district we did create rescue subs at all of our sites unfortunately there's one site where we have not been able to fill that position however we've been able to fill them at all of our other sites and seem to be operating fairly well miss martins have we had i understand we haven't been able to fill up the site the permanent rescue sub have we had issues getting subs from esi at all i would say that the issues that we've had is more along the lines of we have subs but they don't always want to work depending on the circumstances the the time the i would say the culture and climate of what's happening with covid if their numbers are increasing there's individuals who have decided and opted that they're not comfortable when we reach out to them unfortunately we've largely been okay there were a couple of weekends where it was a monday friday situation was a little difficult but otherwise we've been able to maintain it and or pull subs from one site location to another site location thank you any other questions okay then we will go on to 7.5 the review of the 2021 and the budget preparation calendar dr foley vice president reese members of the board i am pleased to have mr jeff gad share with you we're going to do just an information item to show you we are being really intentional and thoughtful about bringing information in this unique budgeting year with a schedule so that you can anticipate what we'll be bringing in when so that there's plenty of time and information for us to make important staffing decisions and an interesting year finding out danielle's kind of see he's going to kind of talk you through what we'll be bringing each meeting so that we are working toward having contracts out to our to our employees by our normal time in in march and what we will be doing together to prepare for that as well as conversations that will be happening along the way for us to make important other decisions when it comes to if we call for elections or not what our priorities are they're all kind of connected and part of some of the additional items that we're going to discuss tonight on the agenda as well so he is here tonight to kind of talk through kind of what you can expect at each board meeting that we're going to be bringing to you budget information wise so that that you and the community are aware of the work that we'll be doing from the finance department adam president members of the board this budget calendar is fairly detailed as you can tell it has some significant milestones and dates in it i believe all of the dates here are board meeting dates so it's intended to be an update for you at each one of the board meetings as dr foley mentioned there are several goals with this calendar it allows us to do thank you it allows us to do the teacher contract issuance process march 10th and and of course that's intended as you will know to try to attract and retain uh contracts our teachers earlier than others might and uh gets us with less you know we'll wind up with fewer uh openings at the end it also creates a um a planning process for capital out it's got a review process of the current capital budget that's granted to the district on a per student basis uh that's district additional assistance for some of you who may be into that topic for a while and then it it also talks about as you can see in february after we've passed the capital budget that's granted to the district annually it then shifts to a review of what overall capital needs to the district have and uh what the board would like us to pursue relative to elections uh the the subject of elections is pretty important because most districts do not are unable to satisfy their needs with simply the annual capital budget it just is not enough money it's also money that has been taken some of that money is taken back by the state that still has not been fully restored so the capital outlay budget override will be discussed later on in this process and then we'll try to couple that up with a discussion of a potential bond election by having both of them side by side because both are interchangeable in terms of what you can use the money for it's helpful to get the planning process where all of it's in front of you rather than just pieces so you kind of know what's available and and if you're going to schedule it or plan for it in multiple funds you can do that because there be three funds at this point your regular capital budget your capital outlay override and your bond and that relates back to uh some some lease payments i think that the district is currently making from mono most districts are not doing that as you well know and obviously those monies could be spent on program and maybe we can figure out a plan that's our hope to maybe restore some of those funds back to mno and not do that significant six million dollar annual transfer to capital um that's this district in this district this state spends as you know somewhere in the neighborhood of 49th in the country as to how much it spends per student and the last thing you'd probably want to do is to erode that low spending level by by use of that capital money when it's intended for your operational budget so you can see the the outline here we will be bringing to you at the next meeting a projection of next year's budget and some of these are are not easy to come by they are assumptions and they are projections when you're this early in the year and some of these budgets are reliant upon what happens with the economy so it is it's got some complexity to it but i think i think that it's better that we talk about it and have a planning process than not and i don't think anyone any of us want to have surprises if we can help them back in the spring or not have for the board options that they've told us about that they want to implement for next year and so it's it works i think both ways i would point out a couple of key dates um june 9th is the last date that the board can call for a capital outlay or a bond election and that would be held the following november so if if that capital planning process the calendar is intended to try to get some different scenarios in front of you to look at to see if you want to pursue the election process but you know that date comes fairly early so you have to have first studied it to know what you want to do the first part of june in order to have that option then in november the november option remember even if you schedule an election and it's successful you won't have the funds until the following july so you're talking 21 22 and 22 23 i guess in terms of implementing it except for the bond election which you can have funds earlier because that's the sale process and not a tax rate process i think that kind of summarizes it you'll find that we have four meetings in this schedule dealing with mno and that is the budget of concentration at the front of this schedule and the reason for it is what i just mentioned it's the issuance of teacher contract so if you're going to approve a salary schedule and authorize that contract issuance process in march we're going to be talking to you very soon about what we think the projected monies will be in emino what we think the obligations might be in mno for next year and we've done that on four different board meeting dates and so we would encourage you to after we have that review each of those meetings to let us know what you want as an additional information or some things that you see that you don't want to pursue that's a good time to tell us and we'll know then from a planning standpoint once the m o budget is is underway then you will start to see capital outlay show up and that's going to be a planning process that deals with the duh the regular annual capital budget the district has and then we'll try to focus at the end of this calendar on the capital outlay override and the bond i think that you'll find the process extremely educational and helpful and and you'll feel that you've had plenty of time to study what these issues are and can give us some direction accordingly so with that man and president anything that you want to ask i'll try to answer for you dr foley um can we make sure mrs anderson and mrs schultz gets this information as well that if if in fact they are joining our board in january and we have a lot of informational items before then i think it's important that they receive that absolutely vice president reece yes we will make sure that they get that information and what we thought was that this is very important too because it will allow the board and community to hear information three times in a public forum prior to any any decisions being made it will also allow us to have information along the way to have community forum or staff feedback and you know employee information along the way too so this is a really transparent calendar of progress as we work toward that so we'll make sure that our potential new board members have this as well as as everyone's aware that we're this is our plan any other questions comments mr glover always but only only two more times after this um so uh you know this isn't really you don't have to pay too close attention mr gaddis is more probably for i'm going to talk about evaluation process a little bit you know it is a tight market to try to find teachers as you suggested and so what districts have done is move them earlier and earlier and earlier and earlier and so when we look at when evaluations have to be completed it's it really is puzzling to me why we would i know that there are circumstances in which we have our eyeballs on certain teachers but it seems to me that before we issue a contract the evaluation process should be wrapped up and we should have a simple enough process that that can be done and i'm not i'm not sure that's happening really anywhere uh it seems like it sort of devalues the uh the evaluation when here's your contract and now here's your evaluation uh you know several weeks later um so that's just one thing i really feel like those dates in an ideal world could match up also i think this particular year and it's it's it's kind of probably too late but now would have been a really good year school boards can simplify the evaluation process and with all the pressure on our teachers and uh you know sometimes in some of our classrooms i know at other schools um i know of one instance there's a class of 26 kids and 14 are either ordered quarantined or self-quarantining so you have the teacher reporting work every day but it's also preparing work for those 14 kids in an online kind of environment the best that she can so the stresses and the pressures that uh principals are feeling and teachers are feeling it would have been nice to simplify it but in general my feeling on evaluations is is they really could be simplified in arizona and it would be better for everybody and we can really focus on the few the handful of teachers that we do need to focus on when we do need to focus on them rather than doing everybody year after year after year after year so thanks thank you any other questions thank you for putting this together it's good to be prepared and know where we're going and have target dates and and the expectations so thank you this is reid yes mrs keller it's a chat off topic but perhaps we could talk about just a brief timeline on our hiring process for our financial department real quick because i know that that is happening right now did you get that miss martens i i think she uh let me help uh i think she's talking about what your hiring deadlines and things are your timeline is for hirings right miss kaler correct as it joins in with the financial planning dates i understand your question correctly miss kaylar what we're doing right now in terms of looking at the broader picture we are looking to plan a virtual job fair we've done the in-person job fair in the past back in february so we're going to have our kickoff meeting this friday to talk about what that would look like for us as many many other organizations are doing things virtually this year for different capacities so if we follow the timeline in regards to getting our contracts out in march which aligns with what we have done in the past during my tenure here doing it right before spring break so that way it could help the employee as well as the site administrators so individuals who know that they want to move forward with us can sign their contract return it those individuals who have an idea that they might want to leave can have conversations with their principals and that way we could use spring break time to do some hiring in the bigger picture so the i will say it's unique in the sense that we are moving a little bit earlier this year than we have in the past but i think it's for good purposes and good reasons it will set us up better financially as we plan for all these other things and for our teachers to know in advance too so if i understand that correctly is that what you're asking it was kind of hard to hear but i think so okay thank you i apologize we can chat later too well and miss martens you're working obviously with us with this budget with mr gad on not only our our contracts and our retention but our future hiring needs and and what you foresee so you're having those conversations that will come into this calendar so we still have the information to for these deadlines on what you see our future need being and kind of what you need earmarked from a new employment standpoint absolutely vice president reese members of the board in regards to our timeline like i said we've shifted everything a little bit earlier uh previously we would look for staffing requests sending out in december for january we're doing it earlier we're looking to do that out actually here in november within probably the next couple of days or next week asking them to return them in december so we can then align what we might think we need for future staffing with what current fte we have something that mr gad has brought to us in regards to his expertise is really kind of taking an assessment and look back at our staffing standards and we've been working this last few weeks in the hr team in regards to identifying the number of allocated fte the number of vacant fte as well as those that are filled ftes at each site and department district-wide and determining what those numbers look like in terms of size of students and enrollments and areas to where there could be potential shifts as a result um based on what enrollment will look like next year and what we anticipate that will be perfect and then we'll see all that as these timelines and these dates come within our budget discussions thank you any other comments or questions all right we're going to move on to 7.6 which is the preschool proposed tuition increase for the 2021-2022 school year as i it is not a legal conflict of interest but i have a strong opinion of the viewed conflict of interest so i will excuse myself for the conversation miss wilson will facilitate this part of the meeting thank you all right i think you're up mrs gleason so i'm sorry board member wilson members of the board one of the things that we're and again you'll notice there's a theme here tonight when we're looking at community ed we're looking at processes and procedures we're looking at an analysis of what what we're offering what it doesn't cost us how do we continue to offer it without it impacting other budgets the need for this conversation again this is an information item but we have the lovely miss mrs mrs gleason and mrs richards who want to talk with you about our preschool programs and their proposed proposed tuition rates for us to vote on in a future meeting but an information item tonight okay we're excited to talk to you this evening board member mrs wilson members of the board president koehler cabinet and community i've got one word to express my gratitude to these early childhood development directors teachers staff members so will you go to the next slide please this has been a very interesting year we would have all not believed this a year ago on march 23rd we were forced to close our early childhood development centers due to covid but our teachers and our paraprofessionals did not stop under the amazing leadership of miss gleason and miss utley they kept teaching their kids through an online platform and this was during a time where we weren't collecting tuition but these teachers wouldn't let go of the kids and i think that says a lot this continued because on july 27th when our kids begin remote learning our preschool staff stepped up they worked with kids club and food services this went on um from the july 27th date all the way to august 17th when they had another opportunity to step up that's when governor ducey said you will provide targeted services for students that need support so once again here comes team preschool to basically save the day and they were very gracious the kids and the families were so grateful uh we are happy to announce that both saseman early childhood center and cooley received funding from the child care covered 19 grant and this was to bridge that gap in tuition that occurred to date each center has received 45 thousand two hundred and twenty five dollars in addition they are looking to receive another fifteen thousand seventy five dollars by mid-november so we just kind of wanted to frame the important role they play in our district they get our kids ready for school and those teachers are outstanding so anyway tuition is set for this year that we're here this evening seeking a tuition increase for the 21 22 school year okay so our next slide on this evening is showing our full-day comparisons so we wanted you to see what our surrounding districts are charging and i did just realize that gilbert is not on there but i do believe in some additional materials that you have that gilbert is in there so um i want you to notice that um the hours per day for our excuse me days per week are five hours or five days per week and then the hours per day does vary within the different school districts and then of course the price per hour and then if you would notice as well that our proposed tuition rate still leaves us very competitive as you look at other centers and gilbert their full day is 720 and it's 5.14 cents an hour next slide please okay and then this slide shows our half day comparisons and um a little bit more consistent there as far as um the hours per day for each of the programs is three hours um days per week varies just in mesa they have a four day a week program but as you can see the price per hour for each of those and gilbert's is um they charge 320 and it's 5.33 cents per hour so our proposed rate still keeps us very competitive a next slide okay and as we look at this slide what we've taken is all of the programs that we offer in higley for our families we wanted to show you um those comparisons as well um there isn't another district that offers quite as many programs as we do because we know that our community has a need for a variety of different programs and we wanted to make sure that we're serving all of them so you can see again the different rates and the hours per day are consistent with our full day and our half days are all three hours per day what we've really tried to do as well is to keep the increase under 10 for each of the programs okay next slide please all right we thought we'd get you with this cute little girl here pretty much sums it up our staff members are very important to us and we want to continue for them to receive a 20 discount this equates to for a full day program 130 off per month with the proposed increase it would be a hundred and forty two dollars off a month this is important because over the course of the year obviously currently they receive thirteen hundred dollars off a year so we wanted to share that with you next slide and if the little girl didn't get your attention this guy does so our staff members also have their registration fee waived which is 75 so why are we requesting an increase right now this increase will ensure that the revenue will continue to cover teacher and staff salaries plus their benefits it will the proposed increase will also enable us to continue to provide the quality learning experiences that higley families have come to expect and the surrounding districts are trying to emulate and this proposed tuition increase will continue to keep us competitive with our surrounding districts in neighboring corporate and private preschools in addition i'm going to add something um i think that the retention rates we experience with these preschool kids staying in higley even if they're open what we call open enrollment kids is worth a lot and we have a lot of our kids in our elementary schools that you can tell they've been in paddy's preschool i'll call it paddy's preschool but it's worth it's worth it when we start looking at that and the impact it has long term for these kids they're better prepared for school not just kindergarten all right i've actually gotten to see a lot of the kiddos when they do their kinder visit because our preschool does a kinder visit for all those who don't know um if you're in our preschool you get to go and visit kindergarten when you're in your last year am i correct okay that's correct and they just are so cute and they just melt my heart and they're so excited to learn and i get to see it so it's really cool i got to see it last year and it was just really cool to see those kiddos and how excited they were about that so thank you thank you any other question from mr glover mrs wilson yep thank you um well you know i've said before you know and and research supports this some of the best money you can spend is on early childhood education in all day k in terms of academic success success and growth and readiness um um that being said i i you know seeing i'm a little bit sad i understand it and i support you mrs lease and you know i do um you know people are really struggling financially and so it just it gives me a little bit of heart palpitations as we're talking about raising raising rates we don't know the out the economic outcomes of kovid and i know when we run into situations where people are struggling we always do reach out so i do i do worry about that i just want you to know that i am concerned about that i know you are too um but we have we have a great structured program as you said we have certified teachers and i will say again for the millionth time i think it's the best program in the state um for what what people what these young kids and these families get out of it so uh you know i will support this and i support you and um there you go thank you for acknowledging the quality of the early childhood program and the staff that we have who teach it highly qualified early childhood teachers working with probably one of the most most you know valued early childhood educator as a director so i honestly feel that again the quality of what we provide for early childhood in in the higley district is something that we can be very proud of so thank you for acknowledging that and and we too share the same concerns about about an increase we're wanting to also make sure though that this the community ed fund funds the the teachers so that we can continue to offer and compensate them as we look at increases um for the staff as well has there been any discussion in reference to as we increase to raise the discount for our employees to or 30 percent i ideally would like to see it free but that's another one but have we had that conversation to increase the uh i haven't seen that increase for our employees in a while i think miss martin's going to speak on that mr rutovich we have actually had lots of dialogue in the last couple of years related to this but because of the irs tax components if we give more than 20 then we have to tax our employees so that's why we've stuck with the 20 but i i'm with you that would have been a great option if we could have done that unfortunately in this case they'll give it that must then take it away in a different way yeah president taylor did you have something on the phone i i just wanted to reiterate a big thank you to our preschool teachers they wore many hats this past year and i'm very grateful to each and every one of them i know they're happy to be back with their little and not trying to tutor a seventh grade math student um also whenever i see a a post or any kind of social media about our preschools we get the top-notch praises across the land and so have to paddy's preschool and all those that are in support of these schools because they really are probably like mr glover said the best preschools in all the land so thank you for all that you do i know that this is a tough decision for all of us to increase any kind of fees right now but just know i think that you get the best bang for your buck with our preschool by far thank you did anyone else have any other questions all right i think i'm gonna go get um vice president oh mr glover we'll go get vice president thank you thank you so much and they do wear the cutest little hats when for i have seen the hats that they wear for uh for halloween they dressed up as crayons so i got to see them as i dropped off at cooley so they had the cutest little hat on with their crayon outfit thank you so much thank you maybe i should do a little sneak peek wait till you see the the uh photographs of how they're focusing on kindness so i'm giving you a little sneak peek oh it's good okay we're ready to move on all right so we'll go to 7.7 which is information on instructional materials vice president reese members of the board i am actually so excited about this presentation so i am going to ask if we'll pull up the instructional materials presentation i'm also joined here tonight with but with miss felicia malloy who will also be co-presenting with me but i want to start off with just sharing with you how excited i am to talk about this and we're going to venture back although it feels like 100 years ago i remember my one of my very first or very second presentations to you last year was talking about standards curriculum and instruction the the why the what and the how and tonight we're going to be talking about something else that that i'm excited about which is going to be the the what what do we do with our curriculum materials but one of the things that was a huge priority for our for our district um and for this governing board was processes and procedures and alignment to our policies and we want these things written down and we want templates and examples for them so tonight we have something that we're excited to show you on the work that has been part of ed services with the team for the last year and again a lot of this was in works and ready to go and then covered happened and so we're we finalized the process here and are bringing it to you so that you can see so if you can move forward a slide please okay so we're going to talk about supplementals and we're going to talk about core because these are both essential pieces and there's processes for both and we're going to talk with you about the guidance document that we've put together to handbook that helps guide our process and you'll also see that we have a timeline that we're implementing with our next adoption that was on our cycle with the science for k-12 so next slide going back to the who the what the why and and and the curriculum standards what we've put up here for you is and for uh discussion for the community is understanding is the idea that instructional materials go hand in hand with teaching and learning and there's the supplemental materials and there's that that are and the core materials so when we talk about core adopted materials that we're talking about is there there's actually uh there's statute and policy that outlines the processes that governing boards and districts have to follow because when you when you adopt a core program that is something that you're adopting for for everybody at that class or for that tier so that's the tier one supplementals though are also important and they too have an approval process but supplementals are a little different because they're based on then based on need one size as we know does not fit all there is not one curriculum program out there that will fit the needs of everybody and education has come a long way from the day where you open the book and you read the script you know we're truly as we discussed in previous board meetings together the standards guide what's happening in the classroom the tools are the curriculum and the teacher uses the data to meet the needs of students and so again we do our very best to get a core curriculum that provides nutritional needs but supplementals are what we use in tier two and tier three and they are based on the needs of the students and of course there's a process involved with that but it looks a little different so again our tiers of support align with of instruction also align with the tools that we use and how we use them next slide so again going back to core materials core materials have a different adoption process with them and there's there's timelines involved in this with with how you how you reach out and select them and work with vendors how you review them with with teams and processes how you vote for them there's a 60-day review before it comes to you as a governing board as an inform is as an item that you actually vote on to approve but you would want your curriculum team to bring with you the culminating work of this process where we would follow a process so core adoption obviously have a different threshold of approval than supplementals would um and again we have statute and policy that guides our handbook that everything is aligned to next slide now supplementals are also they are there's not the supplementals there tend to be more of because they're not buying them for every child for every situation for every school it's on an as needed basis they too should have some level of curricular alignment and approval but because of their very nature and sometimes how they're funded out of different grants or or or site funds they are not they do not go through the you obviously approve them in a ratified voucher you're aware of the expenditure but the expense is not huge unless it's over a hundred thousand dollars in which it would come to you per policy normally these are ratified they're they're they're done through different grants funds they're intended for specific purposes ed services should know who what when where and why but it's a different process because it's it's different it's intended for a different use the tool is really as needed so we think about supplementals and we think about core they're both really important in our in our and how we use them one of the things that we've worked really hard on in our district is figuring out what do we have and where are we using it and where are we in the adoption cycle because sometimes budgetary things happen that cause priorities to shift or standards change or needs arise or information causes us to have to look at our resources a little bit differently so thank you on our website one of the things you'll see that's been added to our staff on our staff side under the educational services side are some great resources one the new handbook for the processes that we're using for our adoption process for core materials and we'll talk about what that includes in here just a little bit more but it's more it's it's a its guidance as well as sample letters and what happens at each phase so that not only does it keep it in alignment with the legislation behind adoptions but also our policy but also our internal processes and procedures written down you'll also see two other lists you'll see the elementary instructional materials that are listed by content area identifying if it's an adoption or a supplemental that we maintain and oversee we now have tightened our process so that all things regardless of the fund for supplementals and services knows what we have and where we have it no knowing that supplementals will not be identical at every school it's based on need based on student and we want to make sure we're using the right resource for the right need so again this is something that is also now on our website that we're proud of that has just been updated and modified so that it's there for our staff and we'll also make sure people know that it's available but what i'd like for us to do for a second is just talk with you what is in our handbook that we've kind of put together that's aligned to this and how we're using this for our timeline with our most recent adoption that we're getting ready to begin the process for but again going back to why why are we doing this and how does this all fit mrs malloy thank you so before we begin any adoption we do need to look at all of our standards that are in the content area of that area that we're adopting so how do we look at those standards we assemble teacher teams we assemble our instructional coaches that all depends on the content area not every content area has an instructional coach therefore it might be just a teacher team and where we start we start with a strategic curriculum review what is it that we're looking at as far as our standards our focus standards what are the key essentials that our students need to know we then move to the curriculum revision and that breaks it down by grade content and course and then of course we move into that evaluation stage of the adoption of the materials and the last phase of course is staff development one of the most important things to point out is that it is essential that we that the standards are what we start with when we go looking for we don't go shopping before we know what we're looking for and we get really intentional about what are we looking for because what we find is that if we while no program is one size fits all that we do a better job of picking a core program when we're really looking for a standard alignment rather than going looking for something familiar to us for instance when we were looking at an adoption for ela one of the things we would look for is standards alignment not necessary story alignment because you could go looking for a book that goes oh can i find a new version of what i've had which would be which would be a natural inclination to do but if it doesn't meet the new standards then what happens is we buy this and this and this and this and this and not that we won't have the need for some supplementals but we want to make sure that when we go looking for the core that it's the best alignment to the resource that we have and that's why it's it's a key piece of what we go we do our curriculum work and then we go looking for what we need as much time as possible so next slide going back to one of the priorities we had is write this down what is our processes what are our systems so you'll notice that in that little handbook that we have that use attached to this um agenda item as well as on our website is this is our our guidance for and and how to uh do the establishing of the criterion rubrics that you use for evaluation what do the letters look like to the vendors to every step or phase of an adoption process if you do it well these are what it looks like and what it what it has to emulate down to the big part which is also tightly connected with legislatively with how do you do the negotiation for the cost because obviously that's a key piece as well as the review and the votes from the sites and teachers and the public display time period from the ordering and processing in a backwards design so that there's plenty of time for receiving these items and training these with training for teachers to look at this prior to implementing it so again it is truly a thoughtful process and then obviously the professional development which is should be ongoing and something that's part of our growth with a tool so again you'll see that our our handbook is kind of a is combination of both guidance and direction as well as the actual forms that they could use as a template so that we're being consistent in how we implement the process dr foley can i interrupt yes so when we do the reviewed by teachers and parents i understand that we've in the past we've had a set of all the curriculums at the district's office do we also provide another location for teachers and parents to review is it at every campus or just at the district office president kaler good question and as part of this process one of the things you'll see is that we're requiring that that that vendors understand that not only do we need a set here for the district office but a set of each of when you come down to the final two both products go to every school site that would be impacted by the adoption so for instance if it was a high school adoption it would be at both high schools if it was a k-6 it would be at all k-6 if it was a middle school would be at both middle schools so depending upon the adoption that we're doing for the grade levels every school site would have one of each of the things the the products that we were reviewing for those curriculum materials as well as on public display um so that would be an important piece so people can look at it and give feedback obviously the one that's recommending will also be at the district office for the extended period of time so that anybody who wanted to see it it didn't go to a site we could do that it's a it's a component of the requirement of the adoption dr foley could we also get them at our preschools now that we've learned how great our preschools are and they feed into our elementaries um having those preschool parents be able to view them that might be a great opportunity as well and again it would be depending upon if they were impacted by the adoption we would make sure that obviously that was at the site so again the guidance document it just provides again this resource for us to have and so um next slide we'll share with you kind of again there's phases to this this and you'll notice that this isn't just you start and you do there are key pieces you need to have with each phase and so there's a timeline that begins to put science you'll see is an attached document to this that shows how much work goes into each phase so this is just kind of a general gist of the work that happens in each of these phases so there's actually four stages to the adoption the first one is called the preliminary we have the months there just as reference the adoption process can start at any time the preliminary phase would be the most important and it's where the teacher teams are so critical it is the most important they will set the tone for the adoption this is where they will get an outline if there have been any changes to the standard so for instance with science we have been doing an update to the science standards already and so it's going to be critical for us when we assemble that team together that we review all of those important changes to the science standards to make sure that they have an in-depth knowledge of those prior to even beginning that evaluation process so that's essentially that's your preliminary we're assembling the team together and we're educating them based on those standards then we if you move to the next slide we move into phase one of the textbook adoption and essentially the bottom line is we want to narrow it down from all of the great resources that are available down to a maximum of three or four and during that initial preliminary phase the teachers will be establishing that criteria for looking at those textbooks next slide going on to phase two we're going more in depth at this stage we're looking at how will this textbook be used within the classroom so now we're looking at all of the intervention that's provided in there all of the enrichment that's provided within the textbook and taking a look at the diverse needs for all of our students key here is the negotiation with the two final publishers so we at this point we're trying to narrow down to two and unfortunately you know one of our considerations is cost so we've made sure that throughout all of this that cost is listed in every phase because it is not a good thing to arrive at the end and know that you can't afford the book that you want right so what happens is that this is we use the criterion for what do we need what we want and what can we afford and of that and again we want that alignment there but we're not going to send something out for you to vote on to have you come back and say we fell in love with this resource oh we're so sorry we can't buy that um so again that's why that's part of this phase two as we narrow it down to our to our our phase two next slide we then go into phase three which is like whew this is where it gets down to the legislative pieces that we've got there we we have a vote from sites that bring recommendations we get feedback the final one again there's that 60-day review so you've had from the time we've made some decisions before we bring it for approval we have 60 days and then we make a recommendation to you to to approve this this being one of the things that makes it very different than a supplemental is the extended process and phases that happen prior to recommendation but this is great because we can come to you as a committee that says here is the work and what we've learned along the way and our support for this recommendation obviously then upon approval a recommendation is made and then we begin working on the in-service and receiving of the materials so that's our for phase three dr foley can i jump into the weeds for a second um this did happen i think with uh with our math adoption but it's important especially as we're online more and more but it used to be when you got textbooks like then you got like a cd and it was like this electronic but now it's all online and so you have flash and all those things so i just i know you know this but just to point it out to involve technology along the way so you make sure when you adopt it that it is something that can be used and we have the capacity and ability to if if you know entire databases students needs to be uploaded but that's so important now and especially as we're mixed online and headed towards one to one so just a technology plug board member glover that's absolutely appropriate here's the absolutely appropriate and so important the other thing we've also learned and you and i have had conversation about this too in this in this era of technology things one need to work with all of our our tools but the other thing is sometimes publishers promise you uh what a project will be eventually versus what it is right now and so one of the things that is really important in the process when we're in phase two narrowing down to three is that we actually go in and look at do are these things just pretty packages that are going to happen eventually technology or do they actually really work because the last thing you want to do is buy something that doesn't is promised but not not developed completely yet so that's one of the things those of us who have done major adoptions have learned the hard way um along the way um and and it's a key piece to that so thank you for that reminder and dr foley also real quick kind of jumping in with mr glover there is um they showcase obviously their best part and what may be first year free what we learned with our math adoption when alex was included in when we purchased it but then it was an ongoing purchase to continue to use it and so again like mr glover said i know you guys know all that but it's just worth repeating and mentioning that especially you know a lot of these publishers they've already been working to move programs more online more electronic and you know that's happening even faster right now and so um yes it's important that we know what we're getting what's an ongoing cost what's included and things like that so when we start using a particular part of a curriculum that's not part of the core curriculum and you get used to it some teachers use it more than others then you kind of have to keep going so um i know i'm preaching to the choir but it it's something that we we got caught up in for sure and recently so it's not like that's 10 years past so it's worth it's worth mentioning that that it's something especially with science and things ever changing that as we're preparing for science adoption that we're fully aware you got to keep in mind textbook publishers are not altruists they are in it to make money and just remind the people on the committee of that they are and and hence you'll see when you look in the handbook again these these just give some highlights basically but when you look in the handbooks you'll see the number of steps that are involved to help kind of coach and guide and to to to get the committee and team to really filter through these things so that it doesn't just accidentally happen it's part of the process and hence why we turn it into a guidance document as well as a you know policy processes and procedures you know one of the other things that we did change one of the initial things that we had on there was that we were going to have the publishers do presentations from stage one my experience has been that oftentimes you get snowed by the dog and pony show so we have eliminated the publisher showcase until the final two because then it really is looking at the standards it's having the that's why that preliminary phase is so important because if the teachers are aware of what the standards are and what our focus is then they're looking at that textbook looking for those standards rather than looking at what's up on the screen and what looks ooh and ah so that was a big change the shiny new car absolutely one of the other things that we did change was also we're initiating a parent group so we will be asking for volunteers to a parent group so that we can also give some of that same education that we're giving to the teachers to the parents so that this particular parent group can go out and talk to the other parents and say hey i got this training and this is what the new standards are maybe not to the depth of the teachers but so that they can have that knowledge and be able to talk about it so that when they're ready to look at those final two they really have the knowledge to look at those final two at all the school sites um i didn't see the parent group in the timeline am i missing it in the timeline not in this this is just like i don't see the time i'm like i don't see a parent group in the time and again this timeline is just a snippet from yes one from a larger one the other the larger one and it's in the handbook so it again i missed it when i was looking okay thank you it is in the handbook i will double check to make sure it's in the timeline but that is that is in the process but i definitely could have missed it when i was just bruising this quick question on the parent committee how are we looking to put that together initially we were going to look to have the principals recommend a name to us of someone that's involved at the school site so we'll have a representative from each school site can we also have it available that if perhaps it's out there that if someone's interested they can contact the district office i just we have very involved community members that may or may not have children within our school or may have perhaps a different relationship with their school leadership and that may be interested in serving or providing feedback so i just don't want to leave it limited to recommendations if we can avoid that that if there's any way if someone's really interested that there's a conversation and see if they would be a good fit for that type of committee vice president reece absolutely our goal would be is that we have a parent group too who can also get some information for again the filters that we're looking for the standards that we're trying to address so that when they look at this too they too are looking at it with the same kind of feedback so that we also have a chance to get their feedback because what happens is that the committee the steering committee of this in the the group committee goes here's the feedback we've got from the sites here's the feedback we've gotten from teachers here's what we've gotten from a parent group so that we have that information for us when we make a decision at the site level which is our preferred and then we bring that up to the district to decide so we're trying to make sure that when we have a core adoption process that we've allowed a process for multiple perspectives to give us information okay so you on the screen you see a sample of our timeline for the science adoption this today was our very first step we're bringing you the processes from our adoption and now we start the work that preliminary phase again is assembling the committee getting names from all of the schools leslie horn who's working with me on this timeline is also preparing a science course on the standards for all new members so that will be available here soon and we're very excited this is just our preliminary stage but it will be an ongoing process next slide again thank you for letting us share it obviously we have a policy on this there's processes for this but this what we've done is formalized it in writing and are starting that process with it you'll see a long a year and a half timeline here so that you have time to go through each of these phases and to do a diligence at a time when we're also trying to embrace appropriate social distancing and and and being you know sensitive to all those things too but in the middle of important there's in middle of urgent there's also important and this is important and we're going to start following this process so again information and we've got any questions or concerns we'd be happy to address dr foley just real quick science is so narrow um i just want to make sure for our like our high schools and middle schools that it's very content like we only have one physics teacher at each campus or you know where we may be limited on teachers that may be also involved in other things if we can gosh i feel like mr glover if we if we can make sure that maybe we're perhaps taking something else off their plate if i don't want to overwhelm them because of everything else that they're doing besides everything they do besides online that they're the expert in their field and now we're asking this is going to take some time and dedication and um obviously when we're looking at curriculum we want to get it right and science is so specialized what we're asking for and in some cases it may be the same teacher for perhaps the physics and earth i mean that may be the same teacher and so if we can just make sure we may be lifting something off of them if we need to so that they can participate in this because we just don't have a large variety and they're already taking on so much so thank you yeah that's great may i thank you madam president uh vice president acting president um well thank you both ms malloy and dr foley forget it for moving this towards uh another step closer to being online that's fantastic um i know you guys have been laughing at me for like two years but this is not about me i wanted teachers to understand and take seriously this huge investment it can be millions of dollars so you don't want to you don't want to pick something and then and then you know that wasn't really what we were looking for and then they keep buying all these supplementals it's a huge waste of money and if you don't have to waste money on some of those things that are uh duplicates then then salaries and other things that we need on our campuses can be filled so that's why that's that's why it's so been so important to me is because we can use the money to you know maybe whatever i mean raise sort of raise classified salaries somehow um you know if we don't have to spend it on on other things so um you know the other thing is there is a lot of movement in arizona with teachers and especially now we're online and classrooms are mdm people are moving um it is handy as a teacher to be able to you know maybe you don't have the best department head and they don't tell you that you're supposed to have x y and z now you can look and you can see well this is our you know this is what i'm supposed to be using i this is i do not see this in my room and where can i find it it's really helpful i think you'll find it was worth the time to put that on there so i think it's a win all around and i thank you i'm thankful for the timeline i really like to see the no the date and then what's expected on that date so i just really enjoyed that and i really thank you for your presentation it was great thank you thank you this is reid mrs kaler i just want to say um a great presentation uh great timeline and i'm just happy that mr glover's happy on his day out that might have been even more important at this point no no but for reals this is um amazing timeline and detailed information and something we haven't had in the past so i very much appreciate the time has been put forth in this uh entire process something that we can apply in the future perfect thank you all right with that we will go on we have a list of our future agenda items that we will be covering middle school and high school course guides at our next meeting the high school media center update at our next meeting athletic handbook can review student eligibility clearance requirements in december and then we get into the new year so does anyone have anything else that they would like to add for our future agenda items perfect all right then we are going to move on to our work study yes before we go on to our work study we will take a two minute break thank you you're going to give more to me pretty soon all right we're going to go ahead and resume for our work study we have our demographic study dr foley you want to start this one yes vice president reese members of the board we are excited for this next opportunity in conversation in line with the calendar we talked about earlier with with information for important decisions we have some we have an opportunity here for some additional information and kind of then want to talk about so then what do we do with this information and next steps so i'm going to ask dr fowler to kind of explain and introduce our presenters to talk about our our demographic study and the information we've learned and then we'll dive into the so what now what and what are we thinking about with this what do we now do with this information thank you dr foley vice president reese members of the board i'd like to introduce rick brammer from applied economics and also visby kuranji from orca winslow rick is is a statewide expert in providing student population and demographic data the study that you're going to hear tonight was originally completed early in the early this year the presentation though was delayed like everything else because of covid and so we we appreciate your willingness to hear hear tonight this study was actually provided to the district at no cost and sponsored by a few of our business partners this study is is provides very helpful information about current projected enrollment trends in the district in that as dr foley alluded to that will help us with our future planning and without any further comments i'm going to turn over to mr bremer thank you dr foley vice president reece members of the board um dr foley it's a pleasure to be here tonight share with you the results of our demographic study i will try to be as brief as i can i know you've got the full report there's a lot of slides here and the slides i have here really do a pretty thorough job of telling of what the report does so i'll kind of go fast and if i going too fast you just holler at me and i will definitely slow down and take some more time with it but if we look at the scope of the study that we do it's a it's a pretty standard scope for us at this point but we're focusing obviously on enrollment information uh grade level distributions other characteristics of the actual current student population the most important in in what the way we approach it is you know the geographic distribution how students relate to housing units and households and what that tells us about where we're going in the future and then in this day and age one of the most important things is to look at the alternative providers that are active in and around and through and between the district and that includes not only of course charter schools but other schools in other school districts and so it's an open open playing field out there um which is quite different than when i started doing this you know 25 years ago when if i knew how many kids lived in a neighborhood i could tell you exactly how many were going to be at the school and that is you know introduced a whole level of of complexity and it really makes difficulty you know in doing good planning work and people like this be uh have to pay the price for trying to you know make things as flexible as they can because of that the demographic characteristics you know of the existing population you're beginning to i know you're building crate like crazy right now but the end is kind of coming in sight here population is going to start to change a little bit the demographic characteristics of the existing population are going to become more important or as important at least as how many houses are being built we look at the age structure and the type of housing of households family households non-family holes households renters but the main thing we focus on is the age distribution of households because that tells me almost exactly how many school-aged people i can expect residential development impacts are obviously still significant at this point they've been tremendously significant in inventory of current projects what we know about what's left to be built on some of the ones that are coming down the road and then finally we use two different enrollment projection models and one to kind of cross check the other and the first one is a top down macro economic how does the district fit into maricopa county and what's happening in maricopa county vis-a-vis the nation and it kind of frames the projection if you will and then there's the second one the bottom-up model i call the planning grid model and you'll see those mids in a minute in fact we could go to the next slide and that way you'll have a visual well i'm kind of talking about but the district is divided into 82 quarter section or smaller size analysis areas and we had the privilege of serving the district back in uh 2012-13 and we actually created these at that point in time and because of that we're able to do a longitudinal look at you know the distribution of change and enrollment and that helps us a lot when we're trying to evaluate you know like i said before where particular neighborhoods are at so we'll go to the next slide and you know basically start back at the beginning and the blue bars in this graph are 40th day head count enrollment k-12 doesn't include preschool the red squiggly line which goes completely off the charts some of you who are here probably remember the pain that caused but that's the annual year-over-year growth rate and so um you know up until last year you know still except for the 17-18 year being positive all the way through not only during the massive run-up in the 2000s through 2007-8 a lot of people experienced that around here what's different about you is you kept growing albeit at a smaller at a lower rate but all the way through the great recession you never actually stop and that's that's fairly amazing the growth sense about 2013-14 has been majorly impacted by alternative providers your enrollment would be you know several several thousand students higher today if that hadn't occurred and we'll and we'll take a look at that how that's playing in but uh a really strong showing and right now back to what i kind of call you know positive comfortable growth you get that three or four percent per year really makes things work very nicely next slide please next way to look at the data kind of slice and dice who's out there is to look at what we call great cohorts in this case the average enrollment per grade in each of these four groups and just like other areas that go through a really fast growth period you see that k2 group pop out in the you know in the early 2000s and really that line you know it's up some but it's kind of peaked and you start to see the other grade levels now you know catching up and surpassing that i've never seen a district with a curve stay together this long and it's a testament to the strength of the housing market and the fact that there's not p families aren't moving in everywhere in maricopa county but they are here and so we haven't seen the last of it yet but when that k2 number starts to plateau you know the rest of them are going to follow it since this is a move-up housing market it could end up that in the end like in gilbert you have more high school students per grade by quite a bit than you do kindergarten first and second grade students but you haven't gotten to that point yet so it's a very interesting district um in in that way next slide um drilling down then i talked about looking at you know where kids live and that comes from you know a record for each student no personal information just address and what school they attend and things like that but we're able to turn those into real world coordinates and with the magic of geographic information systems actually put about 95 percent of the kids you know on the on the house where they live which gives us like i said really good information about student generation from particular types of housing and since we have a history now we can see well it's changing over time and these dots it doesn't show here but they go outside of the district we geocode all the students 1300 of your 13 000 students uh currently reside outside the district uh many of them to the east and to the south but certainly not exclusively next slide like i said in that last slide this kind of what seeds these numbers are what seeds my sub-district model and this is just a little slice of that data so this is from last year and the wheat what this map is telling us is the the colors because they're not all the grids aren't the same size i standardize it to you know students per square mile and so the real the colors are telling you the density of enrollment and you have some of the highest and some of the lowest density enrollment areas in the entire southeast valley so it becomes you know a little bit of a challenge sometimes when you're doing attendance area and facility planning because the distribution is so concentrated in some areas the little red numbers are the actual number of k-12 students coming out of each one of those boxes in 2019-2020 so um it's it's good information it's more of a visual than orient yourself but the next one um is is to me more interesting which shows us well between that period between our last study which i got it wrong it was 1314 but anyway uh and 1920 that six year period now you can also you can already see in this case the red numbers are the change in the number of k-12 students and so you can already see the parts of the area parts excuse me the parts of the district that developed first that are already beginning to lose kiddos and but you've got to remember that also during this same period the charter schools were growing so it's really not necessarily that that many school-aged persons left is that your enrollment went down by that much and by the same token when you look at the red areas where the increases have been blue for cold red for hot people argue about that with me all the time but that's the way i do it but anyway uh the the red areas would have been redder you know the growth would have been higher so it's all kind of muted um you know by the fact that we've had that that growth in charter schools next slide talk about the actual demographics of the district um very strong component where the under 18 population is still around a third of the population of the district many areas i work in it's 15 or 20 percent of the population so again still a family area you do see a little bit of slip where the especially the under five group is starting to lose in terms of its share of total population and that's kind of the first hint of what's going to be happening in the elementary schools and then you know kind of eventually work its way up a couple of kind of important and um takeaways also is those renter-occupied housing units are running ahead of total housing units so inspired the fact that most of the construction has really been single-family not all of it and we are seeing you know more renters enter the district and in a way that actually stabilizes enrollment levels because rental units turn over quickly and they tend to have the same people kind of people in them all the time whereas single-family houses people age in them and you know enrollment will fall over time the other the other big um indicator that i look at is those households in the 25 to 34 and the 35 to 44 range those aren't the ones you get high schoolers out of much older cohorts but those are the ones that are really driving the kiddos the uh the small guys and so again no huge cratering but down from 64 percent you know in 2000 to 52 percent now so the signs are there that you know the aging the maturation of the district has definitely become and that's probably going to continue to some extent and accelerate especially later in our projection period next slide please one of the things that i talk about with everybody and this is just birth rates and you've heard a lot about it in the news lately and during the recession birth rates in arizona fell by you know nearly 20 percent um and the number of births about 17 and i lagged those birth years down at the bottom there's a line that says kindergarten going across there and so many of the districts that aren't growing like you are experienced um pretty significant declines in kindergarten enrollment between about 2011 12 and 16 17 as a result of that drop it was interesting is that after that we had three periods that were three years that were relatively strong or at least the birth rate ceased to fall and that was during the economic recovery and every time in history when there's been a drop like this and then the economy recovers guess what the birth rate goes back up every time in history up until right now and the the type of impacts and the the young people that felt the recession uh in terms of their jobs in terms of their college debt in terms of everything have simply just put off um having families five to ten years longer on average than it used to be and because of that you create this one-time sort of shift and we're we're dealing with that gap right now we're still waiting for 2019 data to come out but i don't think it's going to be up so what that means to us is that even though you're a growing area between 2019 and 2023 as far as we know there's less kids in the pipeline all together next slide please we talked about the alternative providers this dot map is kind of hard to read i suppose at the scale but there are currently 10 charter schools operating in the district i enroll about 73 hundred students um kind of surrounded too within a mile of the outbound boundary there's another uh 3 600 students in those schools and so you know their enrollment over the last nine years this was 2010 through 2019 had increased by 6 500 students while years increased by 3 200 students which means during that particular period of time of course they captured about two-thirds of of the growth that was that was occurring um in addition there are some private schools that are you know serving around 1400 students and i think the next slide has numbers and we're not going to spend an awful lot of time with them in fact maybe none other than to see um what the rate of change has been both in district and and with those accounted for that are outside the district but what i'm getting out of it more than anything else is if you look back in 2014-15 and it was really strongly rated towards k2 k4 and the upper upper grades were very small and still in all the districts are more competitive for high schoolers you know than they are for elementary students that is still true but what we've seen especially in the type and the scale of alternative providers that you've picked up here is that it's creeping forward and it's having a larger and larger impact even at the high school level it's just something to keep an eye on and something that i recognized as changing um but anyway and it's factored into the projections and that's um you know it's important i think next slide please we will talk about development you know here just a little bit um there's been you know several thousand housing units added over the years but it's gotten pretty slim these days where and i'm going to make this so i can actually read it myself [Music] where you've got you know a fair amount of development obviously occurring in cooley station but they're rapidly chewing through the single family land there and pretty soon all that's going to be left is commercial and apartment land and so that's going to dry up pretty quickly and aside from some sort of infill on the south on the western border of the district and the larger acre properties the only game really in town has become saseman estates which has really just kind of gotten going i suspect it's going to build like wildfire but you know that's really kind of the only other major project you have coming so we're talking about you know build out we're talking about reaching the initial you know development of the district and on the next slide we talk about that that you know potential going forward um and we tallied up um about 7 300 more housing units that could be built in the district by all the current plans and all the vacant land that we know about what's interesting or kind of not sort of scary is that about 2600 of those are single family houses and about 4 700 are multi-family meaning apartments and town homes is that that's what i mean by multi-family and um moreover than that where they're located you know along williams field road and that entry to asu east and the i've been tracking this project since the conversion of the air base i mean that's how long i've been working out here and it's always looked like that it's always been the dream to be mill avenue or a nil avenue of sorts and that could still definitely happen but if it sits there very much longer and we go into any kind of an economic slowdown i believe you could see some of that land flip back to some different type of development too but they've waited a long time to get what they're asking for so they'll probably be pretty stubborn about it too but that is the focus of where the multi-family is and then the next slide looks at the same map except oh no it doesn't i didn't put it in the timing map which just shows you i didn't put it in here it is in the report that basically everything is active right now or it's going to be active very very soon and as a result almost every almost all that you see is going to build in the next 10 years which is why on the slide that's currently up you see the absorption of about 71 7 100 housing units over the next 10 years and it may turn out that they're not the all the multi-family units that we thought they were going to be but the interesting thing about multi-family single family is the yield of students per acre is usually fairly similar you get more units with less bodies and so i think we're going to have about the same impact no matter what the exact number of of housing units is but um basically looking at build out of the district which will bring the total population of the district up to just over 100 000 people um living in about 34 000 house households and this the households on the next slide that and here it's just shown as the households total behind this what i'm really modeling are those age groups by tenure so owners and renters and all those different age categories and the mixture of those is what drives that school-age population projection so school-age population is all persons living in the district 5-17 whether they go to your school or any school that's just total number of kiddos living in the district 0.721 per housing unit very high i mean not as not as much higher than some of the parts of the southeast valley but compared to maricopa county very high again a family oriented area that last year we enrolled 13 121 students which left a net difference of 7 000 an overall ep ratio because everyone has inflow and outflow of students of about 65 percent um now you do got to realize that of the 13 100 students 1300 come from outside the district which means that you're actually last year got 11 821 from within the district and if you divide that number by the 20 000 141 persons that gives you a capture rate you hear people talk about a capture rate of 58.7 so 59 um looks a lot like queen creek areas that got behind the curve a little bit while the charters were streaking ahead it's good and bad the way i look at it because it also means that there's about eight thousand additional students out there in the district that are in the offing and you know right now they're with the charter schools but even the idea or the concept of capturing back 10 percent one in ten that's 800 kids so the you know the bank is big enough that you don't have to hit it um as we go on in this presentation are we going to have a conversation during this presentation is what are the thoughts are in reference to capture or is this is this the time now it is a work study and i'm sorry that i rattled on i was we have a great program here in the higley school district and what i feel is we don't tell the story enough as you said the capture rate we're not doing enough to go after that capture rate when we look at it's it's not business as usual and and the more that we sit here we think okay students people move into the neighborhood how do we even talk to those families it's non-existent um it's interesting to watch that the colleges and universities have recruiters yes come come into the high schools to recruit students to come to them yet in our environment which is new i mean technically as i see it we should really have recruiters that i mean for what it would cost us to bring just as an example i'll just talk about it for a second as an example if we brought paid one full-time employee to be a recruiter the amount of money they could bring into this district i mean the person that could go and meet with the realtors meet with the new developers a new person comes in the community they used to call it a welcome wagon a long time ago when you came to a house person moved in they got this whole bag of new ideas they talked about the schools and things like that i mean we need to be a little creative here because like you said there there's seven eight thousand students that are sitting there that and i'm looking across the street over here there's a new subdivision going in we need to be having conversations with those developers with those realtors and somebody should be visiting those houses and walking into the neighborhood to ask them because the people what they do i know when people move in my neighborhood they ask their neighbors hey what's a good school district where should i go should i go to this school that they just built across the street or should i go down down the street here see that conversation is not taking place and that's where this capture rate like you said right you see some of the charters come in they have bells and whistles and all these types of things we're missing on that and i wish we would reinvent the wheel and take a look at be a little proactive in recruiting the children in our neighborhood i think that needs to be like even said a recruiter or somebody in our marketing department needs to to say hey welcome to the neighborhood and see what teams points but just mr tovic that's a good point and when people are moving from other places out of state i actually met with a family yesterday that just moved here from california and they said i just have to ask why are there so many schools they're like everywhere i'm turning around they're like what's going what what is this why why am i driving down the street and how come there are so many schools what what is it and had to have that district charter conversation as non-biased as possible but then i threw in but we're higley and this is what we do so um but and they're not they're just barely expecting their first baby but that was one of the things that they'd noticed was all the schools and so like you said when people are moving in if they're coming from out of state somewhere different they don't understand the difference for some between charter and district and public and what that means and and everything else so um if and it was my assumption from what i had been told that we were sending things to new residents was that happening vice president reece board member wittovich i i believe that when michelle reese was here dr thomason had shared with us that that was one of the things that they were working on doing there were little bags that they had uh put together for delivering to those to the extent of our capture rate from that or or how we were doing on that the update i don't have an update on that on the return on that but i will tell you we're currently in the process of identifying a new public relations person and when we went through the vetting of what are we looking for in this person and what does this role look like we talked and hearkened in our team to the fact that just like you had talked about with us earlier in a work study with us is that we are our own best kept secret and how are we going to how are we going to get out there because we pride ourselves in a boutique and we have for the size of district we have we have really great programming options but how do we advertise and build on that and and that was one of the key pieces we were looking at how do we do better at that because we do a good job of promoting to those who already know about us and not so yes they were they were doing that to the what extent that we were yielded or what could we do more of we are going to proceed with that with a new direction a new person in that role to help support us in that capacity because just like you see here that 65 capture rate how do we how do we help capture back our our students and our boundaries i have a quick question before you move on um i went back a few slides i didn't want to interrupt you you were on a roll um do we have a higher than um average number of charter schools in our district because it seems like we do yes when i drive i feel like it's a new one every block i mean i think the focus the focus here was not only the regular sort of market based the the great hearts and those kinds of people but you know american leadership academy you know has had a tremendous impact and that's just the way it is more per square mile other areas okay and then i just want to thank our gilbert and queen creek for being so awesome and family friendly because that's why people are moving here they're hearing about our awesome schools they're hearing about the great police officers that we have that are you know safest in the nation or whatnot so i just want to just extend the thank you to them well i have a moment too so thank you one of the things you might think about in that marketing message is that i find a lot of people that come here from out of state aren't familiar with the fact that the district and the city aren't the same thing and so when you say higley you might say well maybe you should you know the hickory district in gilbert i mean that probably should be right part of the first sentence because there's name recognition with gilbert now it sells and so higley yeah i i kind of know where it is but people like in many parts of the country the city council you know um what they call that suspends the meeting as the city council and they become the school board and then they go back to becoming the city council again and many people have come to that you know and this thing was scottsdale the other day we got into kind of an argument but this woman just couldn't get over the fact that scottsdale schools served more than the city of scottsdale you know it just wasn't a concept you know the two other things you guys said that were right on the money was one word of mouth is worth you know all the advertising there is but the other thing is is that with the plethora of schools i find that people who don't have the word of mouth influence go to the nearest building and they don't really care whose name's on the door you're gonna sign my kid up okay fine you know i mean they're just not not that discerning to know that they're picking you know a charter school over a higley school i don't even know that they realize it happened and that's a good point about the difference in names any of it well all of us who have run for an election as we gather signatures and we indicate we're running for the higley school board and they're like oh i live in gilbert yeah and it's like well what school does your child go to and they would mention one of our schools and we would be like no that's the higley school district and they're like and it's confusing and they're like i've lived here for years and my kids gone here for years and i didn't even realize that we weren't part of gilbert public schools and that we had our own district and and things like that and just real quick on this my concern and your numbers reflect your projections reflect a little bit of it is um i mean i've lived in this community for many many many many years and there's a lot of families that are just like mine and my last one's out out the door this year i mean she's a senior higgly won't kind of won't have my my own my kids in the district anymore and i'm not going anywhere i mean i love my community i love where we live and everything so like i said there are so many families that bought at the right time and that recession and everything didn't didn't harm us because of how and when we bought our homes and so people stayed and they're still staying and their kids have have grown up everybody on my street are almost original people there and there's only one that has younger kids than mine and so all our entire street kids have grown up and graduated but we're not going anywhere so we're sorry we're taking up space but not providing anything um any kids into the district you know we certainly appreciate your taxes nonetheless but we won't talk about that because i also have a small business in the district so we won't talk about that but and i'm happy to pay them you know and we've done some really some longitudinal studies that show that if you take you know a neighborhood or even like say about a square mile about the closest you can really do this is that there's about a 30 to 40 percent drop between peak enrollment and the bottom of the curve before finally everybody ages out and it's interesting because we did this as a case study and i picked four different places across the valley that were like really different mccormick ranch and dobson ranch and places that have been around long enough i could do it and um they all started at different places they had more or less kids because that's the kind of neighborhoods they were but the slope of the curve is identical and it really is that 30 at a neighborhood level so what happens if if you grow really fast like you guys did in the first part of the 2000s you should get a lot of people on the same part of the curve which means it's going to fall even further as a district than you would if you had grown slower you would never would have peaked as high so you do got to be careful with that and we are in the range now of looking at enrollment peaking over the next 10 years and it probably has peaked in the lower grades you know in any real significant way but the pressure at the middle schools and the high schools is going to continue it's still rolling forward and i think it's going to grow as it rolls forward because of the popularity of the area so it's not like in a in the inner city district a lot of times the most kid you have is kindergarten and every grade from that is less and that's not what you're going to have it's going to be the other the the other kind of slow so um but it is going to peak let me go to the next slide i know i'm um yes mrs kaler hi i am so sorry i'm not there in person i think all of this is very fascinating and very interesting can you talk for maybe a moment there's so many apartment buildings that are going up is that taken into consideration that your housing do you consider that single family oh yes oh yes definitely but uh with the character with multi-family more than single family you have to look real carefully at who it's marketed to and most of the apartments that are planned in the district not all but most of them are not being built or marketed to families with kids they're being marketed to college students and to some extent empty nesters but kind of not people in between so it's very it's very relevant i mean in some cases we can have three or four hundred units built and get you know 10 or 15 kids i mean it's that extreme or in some cases none but but by looking at the rent levels and the bedroom mix you see a lot of studios one bedrooms very few two bedrooms you know they're not looking for kids if you see if you see uh a concierge instead of a playground they're not looking for kids so you know it's pretty and that's what you're being characterized more and more as those you know that probably aren't going to have a lot of kids is it also true that charter schools mostly serve k-8 students and then most of the students would like to come back to the high schools because you have a lot more programs in the high school sports performing arts yes we had alluded that to a little bit when i was talking about what the charters were doing at the higher level saying that they were growing but as i also said yeah the capture rate your capture rate among high school students is much higher than among k-8 students and that's because it's truly hard to replicate what a full-service high school is with the teams and the drama and the dance and ap programs and everything that goes into that that's absolutely correct mrs keller i'm sorry i couldn't hear you did you have anything else no that was that's just my comment thank you okay thanks and just a quick note on the apartments like you said it depends on who they market to let's be real these apartments and their cost is not being marketed to families that they're like you said it's not that they have three bedrooms that are affordable for families to come in and and live they're being marketed to um either like you said the retirement type empty nesters or bc before children and that you may be able to afford a little bit higher apartment cost because the cost of the apartments that are being built here are are not being marketed to families and that's hard for gilbert i love where we live and everything and we have um great schools and but it has driven the market up and obviously as homeowners that's great as homeowners that it's driven that housing market up but it does make it very difficult for newer younger just starting out families to move here and to live here so that's that's really good points and for sure one of the biggest problems we face in economic development in metro phoenix right now is the lack of affordable housing and we're not quite back to drive to you qualify but when you start seeing lots of rooftops going up in casa grande and coolidge and things you know that's that's essentially what's that's essentially what's happening on the other side of that though is interest rates continue to be so incredibly low that i'm quite honestly surprised at the number of kindergarteners we can get out of a five or six or thousand dollar house i mean that didn't used to be the case you got to those kind of prices and you started thinking oh this is going to be junior high high school kids if any you know or something like that but what right now um the people who are seeking the homes are the ones that have finally decided to have kids which they decided to do 10 years later than i did which meant they've got a lot more money to spend than i did when i was looking for a place to raise my kids so there is a contingent out there that can afford it and i think that's why you still have a strong school age population and you know the popularity of your area and the quality of the schools i believe is going to continue to support that so this is just a chart of that same data where we're comparing school-age population to enrollment and you know it's sort of a low level but we see it be steady that ratio between the two is the green line and so it's maybe not as high as we might like it to see but on the other hand it's not aiming downward like it is in a lot of districts where i work so i'm calling it you know basically stable and it gives you maybe the opportunity to even bump that up in the future as we said because we know even though on here it says 7 000 that's actually based on the net number we know there's actually 8 300 that are out there that we could potentially grab on the next slide we'll just try to move along is you see that the k4 group um peaking in enrollment by you know 22 23 or so that and it will follow the rest of the projection period and then the other ones follow suit so the 5 8 doesn't you know peak until 25 26 maybe somewhere even later than that and then 912 is still in the process of peaking when you get to the end of the projection cycle but the other two groups you know essentially will be in some level of decline by that point and you know in between you're still gaining 2 100 students most of them are going to be junior high and high schoolers next slide there's a couple of them i think but this just shows where we see the change in enrollment occurring in the first five years and then the next one shows the the second five years and these are again based on counts but you see the major slowdown in the second five years where you finally get you know there's very few neighborhoods that are going to be increasing by that point most of them are going to be in some form or another of decline and how fast that happens will will be you know a function of how long you decide to stay in your house um vice president reece but but we're all staying in our houses longer because we're living longer and we're healthier and prices are so high that you probably can't afford to buy your own house anyway so people are hanging in there and so you're right it does slow down that turnover rate and that's going to catch up with us in enrollment the next slide just real quick showing how we aggregate the grids first to attendance areas so strictly looking at enrollment from the standpoint of where do kids live and so the next table reflects that so this isn't it's different enrollment numbers and you're you're used to seeing because this is not by school this is by where they actually live which also gives us that line on the table that says out of district so you can see precisely how big that is and and how it's been trending as a as a component of enrollment and you know right now in 1920 685 from outside the district k-6 that's a school you know i mean essentially so um it's an important it's an important component um you see the you know historical change we've had the 13 to 14 changes by attendance areas are kind of wacky because we opened a school during that period of time so but the grand total you know showed in that six year period about 1100 almost um new k-6 students versus only 200 um seven eight students versus you know 677 at the 9 12 level and as we go through the projection period you see those earlier grades slow down in the first five and then actually go negative uh in the second five and the distribution you know is shown again with my famous red and blue but we're looking at most of the growth that's going to happen to continue at gateway point in the higley areas and those schools get awfully awfully large you know by the end of the projection period and then you know significant growth at both middle school areas and in both high school attendance areas biggest wild card in my job these days is what's going to be the future from outside of the district i use a lot of science and what i do and this is hardly any of it because how many kids decide to come from you outside of the district is an extremely difficult thing to predict and beyond my crystal ball in a lot of ways in a lot of ways it's more in your wheelhouse than it is in mine because it's the programs it's the offerings it's the public relations and the marketing that are going to drive that number so prove me wrong and get twice that many and we'll all be happy um the the next slide is is the go-between because you care about schools and i model attendance areas so i'm always looking at what's the difference between those two so this is a complicated slide and you read it across to get school enrollment so as an example bridges elementary had 417 kids from their own attendance area 29 from centennial 27 from chaparral et cetera et cetera 77 from outside the district giving them a total attendance of 746 even though only 438 students lived there so they're a net positive of over 300 students and so when we do our planning our attendance planning our facility planning we have to take this into account and when we change facilities then we tend to upset this matrix but i've done enough work with districts over the years to know these patterns don't change as much as you might think they do the flow between the schools is really is really pretty steady and overall 81.1 percent of your elementary kids go to their designated uh elementary school that's high paradise valley is 65 percent full you know over a third of their kids go to a different school than the one they're supposed to and that's another thing that makes facility planning a rather interesting challenge is when you get that and sometimes you cause it by having a program in a particular place and then at least you know why sometimes you don't even know why the area retention rate line the greens that go across the bottom that just shows the share of your students from that area that attend their designated school so in the case of bridges that's 95 percent that's as somebody saying they like that school quite a bit and unless you're manipulating it with the program you look across and the euros are all fairly high i don't see any that are you know you know so so low that they really stand out but in some districts you do and it helps identify problems so anyway we can read these there's not nearly as much movement the middle and high school level of course because there's only two schools but there is still a difference in what it means in terms of the net enrollment you know the difference between who lives there and who resides there which is the next slide which then takes this matrix and applies it to the attendance area projections to get projections by school and and these you know have then that extra little bit of unknown in them because we don't know if that relationship might change over time and they just generally just reflect the attendance area numbers anyway uh with uh gateway point in the higley area and the elementaries um you know having most of the growth and then you know growth in all of the other attendance areas with williamsfield high school looking like the one that's going to have the most the most challenges in terms of numbers of new students so i've got a conclusion slide and then you can i'll open it up but i do think k-12 enrollment is going to peak over the next 10 years the only way it probably wouldn't is if you do have some sort of campaign that's wildly successful and you're able to bring back kids because the the number of new kids coming in is is kind of fixed it's going to be fixed so um and the existing population is going to age um while saying that there's no indication at all of immediate decrease it's not like you're on this edge where you've got your kindergarten class is half the size of your senior class and i have some districts where that's the case so you know it's coming at you you don't see that here so you've got a lot of stability even though you're getting up there and you're starting that um gentrification process still a lot of stability we know single family construction is going to basically come to a stop over the next 10 years and the multi-family housing that we're looking at just isn't going to be for kiddos and the final thing though is that we have two elementaries and both middle and both high schools that might need some help um in between now and then because most of that 2000 student increase that we're going to get in the next 10 years is going to be there especially you know especially at the high school level so um that's kind of the end of i'm thankfully i'm sure you think of my spiel but i'm always happy to take questions it's mr brammer right is your it's mr brammer yes okay uh well i thank you this was really great and really good for the board and i think the superintendents and the cabinets to hear um i was going to make a joke about what if i threw a pandemic in here what would that do to your numbers but well it's actually a very good comment because what it's done is destroyed my numbers for the most part this year because there's 50 000 students missing statewide five percent of all enrollment and interestingly two-thirds of that is k2 um the kids that weren't in the system very far um but nobody really seems to know where they went but we do expect they might come back and you didn't really have a big as big a dip as some but in some districts where we lost you know 12 to 15 of kindergarten um the interesting thing is we expect him back but in what grade because apparently kindergarten is not required or compulsory in the state of arizona or fully funded or or funded yet correct so but it's unclear whether those kids will come back as kindergarteners or come back as first graders and i think it'll be a mix of both and i think you're going to have your hands full with the ones who try to start as kindergarteners may not be quite ready your point about the importance of that kindergarten program yeah so i think it's going to be it's going to cause a bump in a lot of districts next year where they're going to get a bump of kids back you didn't lose that many you lost a few but it's not as big a factor here as it is in some of the other places where i work thank you and i also wanted to just add some some testimony um i remember many years ago i was working in gilbert and one of my uh we got into a discussion about well you know what's going to happen uh when there's build out and uh you know my perception and and i could be totally wrong but my perception as a teacher is when we did start to see declining enrollment we were in gilbert very un in gilbert school school district it seemed very unprepared uh to deal with it and it is very very very painful when you start to contract it means moving teachers that may have been at no other school their entire career it's just a whole slew of really unpleasant things and and my perception was that we did not our leadership at that time had not really planned ahead and you really have to start looking 10 years out and not the teachers really don't have to but the the leadership of the school community has to start thinking about that because it will really wreak havoc and destroy a lot of a lot of good will and and and it affects programs and where people are so this is very important i think it's really good information i won't be around in 10 years but [Laughter] i just think in closing our administration the impact that we can have on this for positive is the marketing okay and i hope that's something that we take away from this this workshop today that we can make a difference here guys and and it's all about us and it's not about business as usual we need to be aggressive here i don't care if a salesman or car salesman but we need to be aggressive in our marketing we're going to change his numbers in our favor and i think that hopefully is one of the takeaways from this presentation today well mr glover you asked what happens if we throw a pandemic in there some say there's going to be a baby boom because of all everyone being quarantined and everything being locked down so i don't know our numbers may completely change and we may have a ton of kindergarteners in five years that we weren't expecting so we'll see what happens with that but they say one of the things that has happened almost immediately was of course prior to the pandemic we had and still have a big push for housing urban housing downtown kind of housing and now all of a sudden everybody wants two or three extra bedrooms and so we have builders scrambling to try to figure out how to build five and six bedroom houses and that's not going to happen downtown but it's also going to mean your house and my house the big old houses that we no longer need are going to be worth a fortune i mean it really is so on my street and in my neighborhood houses are going super fast to those young families because it is the starting point or there is this you know a starting point from other states and they're bringing their children because the pandemic i don't know i'm questioning all of it because i think we may have another big boom in higley because of all the people from california coming there just isn't enough turnover to facilitate a big boom where the interest is coming from is the fact that um other than the hospitality and parts of the service you know sectors of the economy arizona economy has ripped through this i mean we're adding manufacturing jobs ready to wholesale trade jobs at an incredible rate we're adding health care jobs and and tech jobs at almost that high rate and so the attraction is here the immigration is is still here you know in spite of in spite of kovat some president reese you need to move out of your house so somebody else can move into it apparently and you got to go to an apartment is what he's saying you got to move into an apartment apparently that's the only option for you well the developers would like you to do that yes they would well and we don't we don't see the same turnover it used to be what like every five years was it five to seven years you would kind of see a neighborhood turnover not that fast as a neighborhood we used to say the average house turned over every seven to eight years and i don't think but everybody's on a different schedule so neighborhood-wide it's never that extreme but now it's ten years ten years okay so it's gone up by like 30 percent just the average it's at least 20 years for me so i'm 26 in at my house so yeah i understand well thank you it's great information and planning ahead and putting it all together and our town of gilbert website has a lot of information that goes you know coincides with this and helps and they provide a lot of information through their alex stuff so it i look at that and so now i look at this and so i definitely appreciate a heads up on what you're projecting so we also do a lot of work for the town of gilbert actually on economic development and on some of the transportation planning so gilbert is a familiar stomping ground for us so is it your fault that they reduced the speed limit on williamsfield to 25 i'm sure it probably is starting today 25 miles an hour on williamsfield road wait till they start ripping up power roads south of the freeway you're really going to love that one [Music] no they like permanently reduce the speed limit because of on street parking to 25 miles an hour so i'll keep that in mind i'll remember that next time be like no all right thank you so much this was great and i appreciate i know you've hung on to it for a while so i appreciate you sharing that with us i appreciate the opportunity vice president reece and members of the board going into 10.2 when we talk about so what now what so as as shared as we wanted to share with you when um rick came to our cabinet meeting a couple about a month ago and shared this information our thought was okay so what now what because when we're talking about just just to your point uh mr glover um when you look at um looking at you if you're not thinking several years ahead you're already behind so we and we need to kind of take a look at when we're looking at boundaries budgets when we're looking at building when we're looking at future growth we're looking at what are our priorities what are our resources what are what what those are all going to be really important for us to consider as we bring you information and plan for if we're going to consider going out for anything else what what does the future look like with what we know and obviously so then you throw a pandemic in the middle of that um so i want to ask mr dr fowler to kind of explain kind of a thought a thought process again this is a we're bringing this to you as an information item to decide to bring back to vote another time if this is more information that you want to get that would help us with prioritizing as we look at lots of needs across the district so dr fowler do you want to talk about our proposal then yes thank you dr foley vice president reese members of the board really as a next step and and as a cabinet we also heard this information one of the things that we would um are thinking about in terms of a next step potentially is that would assist us in our budget and planning for the future is and that's what this proposal is that we'll bring it back um jeff gad brought the the idea of the planning and the budget calendar and all those different components that that need to be need to be filled if you take that study and and some of those conclusions about we're growing to the north we're going to have more more need in our two of our elementary schools our middle schools and our high schools aren't going to be big enough i mean so start to to look at sort of our needs facility-wise and as you know my work been working very closely with mr reholtz over the years and we've been very successful in getting funds funds from the state and and we have a pretty good idea of sort of where our next areas are and what our needs are but what we'd really like to do is have a an expert group come in and just confirm for us what um what those areas are where as we look ahead and project you know facility needs um certainly we want to in the board's inform now but want to look at what the the data is telling us and certainly confirm that um you know as as board member wilson said as well if they keep coming then we will have to readjust it but based on what we're seeing there's certainly some some areas that we need to be planning for and prepare to to focus on and our it's our recommendation that we look at what what orcot winslow could provide for us and it's a facilities condition assessment and that's reviewing all of our school facilities um and and really kind of a second opinion for us because a lot of the big items we're gonna kind of know but then just to make sure with the experts in that field and be able to to be better informed and inform the board about what that that looks like i i think i think that would be something that would really benefit us the other thing that i think was included in this uh that is included in in this is since rick's information is now almost a a year old it would be allow him to to spend a little bit time and just update that to make sure that we've had we've got the most current information and we could see if if there's been any changes in that and so so kind of briefly that's what what that study would provide but really allowing us to have a second opinion and and the experts that that do the condition index allow us to uh have some more data to to make some really good detailed planning and look ahead for the next two five and ultimately 10 years in terms of what we need to do and where we need to go [Music] so i mean i'll answer any other questions that are related to that mrs reed mrs kaler um thank you dr fowler i i believe this is much really well spent for our district i think that having something partial eyes walking to our campuses and looking at everything um even myself i watched this step the other day and i was like oh my goodness this glory why aren't we exploring and so i think it's just time that we have some impartial eyes walk through every campus and give us all those direct needs i think that sometimes we focus on maybe being the loudest in our district what they need or want maybe more of a want and a need and i think it's time that we on the needs of the district i know that one of our cuts many years ago was custodians and maybe possibly maintenance and it's time that we start really putting some um money back into our schools and we haven't done that as well as i think we'd like to all of us so i'm i'm really grateful for this planning ahead for the future and it doesn't mean that we get everything done we need right away but i think it's really important to put that list together right away thank you just a few questions so how often should a study like this be completed vice president reese members of the board i know that um the last time we had had this type of work done was 2012 2013.

we're only two minutes so phil has the clicker um yeah okay all ready i'm going to call this meeting to order is this working okay this is a special board of education meeting for november 4th 2020 and if you would please rise and join me in the flag salute i pledge allegiance to the flag of the united states of america and to the republic for which it stands for origination indivisible with liberty and justice for all okay thank you everyone who is joining us here in person and thank you for people who are out in the audience who are zooming in and linda thank you for zooming in we see you out there i'll try to keep my eye on you so i know when you want to speak thank you so this is a meeting that is going to focus on the main topic will be eventually the evaluation of the special education learning and progress in the covet environment so that's going to be coming up right after our consent calendar so in any case um the consent calendar um has just two items does anyone want to pull one of those items no no linda need to pull an item yeah okay do i have a motion for the consent calendar okay of a motion by dr kaiser a second by tom lando uh we'll do a roll call vote to start out tom how do you lando i griffin i zorai robinson eye javi i okay that passes unanimously thank you so now we will move on to our discussion uh our information and diane olson i believe is going to lead this for us thank you diane thank you and thank you for having us here today to talk about the chico unified reopening plan for student support services and special education i have here with me today i'm diane olson i'm the director of student support and special education next to me is dana feingold she's the coordinator and with the specialty in mild moderate curriculum next to him her is aaron feingold sabaron and he has specialty in preschool and mod severe curriculum next is gina payton and gina is our specialist in behavior and then next to that is on damie trowbridge and damian is our specialist in mental health and social emotional well-being so we're going to be presenting to you information on how it's gone this year for special education reopening um and so you've received our packet and our topics and talking points today are on this page the challenge is faced and then how we've addressed those how we've done curriculum and how we move forward with that we're also going to be talking today about some of the challenges we've had and then talking about the challenges we have brought four speakers today there are online and zoom and so they're going to be sharing with you but overall our challenges are really around that area of providing meaningful instruction to students who aren't able to access and utilize technology during this time that we've had distance learning and then transitioning to online learning and then doing assessments so our presenters today are i'm going to start with margot henderson r-o-t margaret are you out there great i am i'm right here hi hi i'm margo henderson and i'm one of four occupational therapists working for chico unified and when all of this started we developed a short-term plan in march that quickly turned into a long-term plan and it stretched our brains to think more creatively how to reach our students and how to support our parents who were suddenly thrown in as full-time teachers initially wi-fi access and bandwidth were problems but they were quickly resolved and then also when students had their chromebooks accessible to them at home then the teletherapy sessions really became more manageable and successful one of our biggest challenges was meeting the needs of our students with higher needs as many were not able to sit at their computers and participate like they would in a one-to-one in-person treatment so it became our job to teach our parents their parents how to support their children at home we all provided packets of work and kits that were full of materials that they would be able to use for their teletherapy ot sessions and we also offered other larger supports to families that needed it to help address the sensory needs of some of our students we had a lot of very fun and positive challenges too we learned all learned how to make a google classroom and we all learned how to use different platforms to add content to our google cloud classrooms we bolstered our technology skills and learned much more about creating effective forms and resources and videos um like how to form your letters how to do yoga moves and how to tie your shoes so then back to at the beginning of school back to school in august and distance learning chico unified purchased a really great online platform called presence learning that's designed for delivery of special ed services and we have all successfully used it exclusively at the beginning of the year to serve all of our students 100 during distance learning and the the platform allows us to create files for each of our students that are age and developmentally appropriate it's filled with hundreds of resources that are easy to put in each student's file and then when when we're working with our students it's very simple to just grab it and work with them quickly um and we're the ots are very appreciative to chico unified for purchasing that it's been really terrific and effective and very user-friendly so back to in-person time with our students i think all of us were would say that it's been so positive and powerful and invigorating for me personally it's been a spark professionally and personally um currently all of the ots combined are seeing an average of 76 of our direct students in person at this time um i do want to say the cleaning practices at at the schools seem to be um fantastic my office and treatment space is located at emma wilson elementary and the number of times my space is cleaned throughout the day is significant um the staff continually comes in to clean surfaces doorknobs and the um the staff at the school in the office has been really supportive and terrific making sure if allah needed supplies plex a glass barrier face mask face shields a thermometer all the cleaning supplies gloves everything that i need it's just been wonderful and to finish up i'd just like to say a great big grateful thank you to our parents who have been so dedicated and given so much time and energy to attend to teletherapy every week it's taken a lot it's taken a lot of organization on their part it's taken a lot of patience and they've created areas for school in their homes so their kids could be successful and that was often done while supporting other school-aged kids and many other ages of kids in the um in the home thank you thank you very much margo i appreciate it and ot i don't know if i said that sounds for occupational therapist yes next up is emily gill emily gill is a preschool teacher in our moderate severe programs at marigold loma vista emily hello thank you um so yeah i um had the opportunity to of course chat with a few of my fellow you know preschool teachers co-workers there at loma vista and some of the common challenges that we talk about were definitely student engagement really you know our student population really benefits from having that hands-on learning experience and supports while also having face-to-face interactions especially our students with autism and our students who are socially and emotionally delayed you know our population consists of three four and five-year-old students um but some of our students are at the developmental level of a two-year-old so um you know learning through a screen was definitely hard and just what wasn't working for some of our students um the other challenge was definitely um the lack of parent involvement i mean unless a parent was you know physically sitting right with their child um that child just wasn't isn't going to attend um and then what was particularly challenging was coaching these parents to be the teachers you know as well so those were our two challenges that would come up quite often but with our challenges we definitely had success um i talk about lack of parent involvement but overall we are having more communication with our families than ever before and forming these close relationships um with our students families have just been so meaningful um creating that open and trusting line of uh communication and really just learning more about my students on a personal level and their home life and the experiences they're having um i'm just super grateful for that as well and continue to include that in my practice and also google classroom has been a great success it really is a reliable and easy platform for parents to access materials that we provide to our students along with you know our daily zoom links having an area in our google classrooms for our group zoom links and our one-on-one zoom links and and even our speech therapist zoom links um it just it held everything that parents needed to access um for their students to you know get these materials and services and supports uh we also have all developed our own classroom binder um each binder is a little different um but these we found were parents just really appreciated having these binders and extra materials to use at home from art projects to some worksheets all relating to kind of our theme of the week or two weeks and our letter of the week and color of the week as well as even having some matching folders that also were used as tangible props during our group zoom meetings [Music] as well as even just the visual supports that we would typically use in the classroom a first then visual a sitting and listening visual so parents seem to be very grateful for those binders and really accessing them as well thank you emily and i know you've had your hands full of those preschoolers running around coming back to the classroom now yes they're coming back okay next up is from our elementary level a mild moderate rsp education specialist kelly falner uh good evening school board members and as diane said i'm kelly felner i'm resource teacher um education specialist at citrus elementary um so there's been a variety of challenges but also successes as they've both ladies have been talking about that we have come across and for me one of the biggest challenges has been scheduling and students with ieps benefit from small group instruction and so taking for both reading writing and math working on their iep goals meeting their minutes or as close to possible of their minutes um pre-covered minutes of their ieps and then working around specialists like fine arts and music working around their schedules as well as the majority of my students are in general education for most of the day so i don't want to pull them out during times that they can be successful in gen x so when you put all those pieces together and then you add a two hour the two hour time crunch of the am and the two hour of the pm it becomes tricky so we've gotten super creative and um working together as a team with my support staff with my gen ed teachers in kind of how to meet their needs how to group kids together based upon some are all in person some are in person and zoom and then some are just zoom groups so um the the ones that are in person and zoom are definitely more challenging than i love them when they're right here sitting at the table with me and we can really work with manipulatives and all the hands-on things that they benefit from so being here at school they have tool boxes that have all their individual needs um their own counting blocks their own pencils all their own supplies so that they're not shared and then for my students who are at home and who are with us via zoom i've provided some pickup times or dropped off on some porches so that they also have the materials needed in order to do our small groups um another challenge especially early on was zoom as a whole lack of participation um students would go into their gen ed maybe for part of it and then disappear and so having them come back for their resource minutes um you know different times throughout the day was definitely a challenge as we built what does this look like what are some incentives how do we have the students participating as much as possible um a piece of that for some of my students became the social emotional health and how to support them with their mental health how they were at home not only supporting them but i became a support for many of their parents and their family members to provide ideas and strategies to really help them meet some of what their behavior goals might have been at school but it looked very different at home um so it was kind of the balance of being really creative of how to meet their needs when they were at home as they've transitioned back to school some of that is still in place so we're trying to meet those needs for some of my kiddos who um have difficulties with the social piece and recess was the hard time and some of those the transition has gone fairly well because we don't have recess right now so it's not quite as much social to navigate so it's been a little bit smooth of a transition i feel like to go here and then the next transition will be now we want to build those tools for when we can hopefully sometime soon transition to being able to be more in a social setting as times change um and so we're we're still working towards those and their goals um another the technology was of course a challenge at the beginning but as we got more technology and we all have our system set up of what works for us and our cameras and our videos the kids all having their chromebooks at home the technology became because we had the devices and the systems we needed and then we were learning about things for example we used something called reading a to z or raz kids and that was the online we used when we did guided reading groups so we had our students in guided reading groups and they're all level based upon their data um and their scores of where they needed to be and so the technology we got very creative and how to share a screen and share the book and the same kids could read the book thank you looking at so that kind of built into some of our successes a couple successes um particularly would be looking at the iups uh giving parents the choice to do ieps via zoom or via phone conference um was definitely something that helped i had much higher participation of parents in my iep meetings or attending my iep meetings quicker getting signatures of approval or having questions so i think giving parents a flexibility that's something that i know as a resource team we've kind of talked about having that flexibility in the future instead of them having to always get here so some parents could zoom in from work and didn't need to rearrange their schedule to come for the meeting so um you know that's something kind of coming out of it another success is we're looking at you know this as those students i kind of talked a little bit but as they're transitioning back to school how we can help them with that social emotional regulation of skills that we've built at home or via zoom and how we can support them here so really kind of when i think about as a whole i appreciate the support that myself or our team we as a resource team across the district there's 12 of us elementary resource teachers and so we meet to collaborate um so appreciating the support from them my students the families my site admin dana and diane you know just all having people to go to to brainstorm different ideas off of is really helpful thank you thank you very much callie it's great to hear about citrus and last question uh thank you um what uh uh grade levels did you have were they um varied or was it just one grade level that you pulled out of the gen ed classes so i have kindergarten through fifth grade so i have buried so i tend to try and do them typically there'll be one or two grade levels because i'm doing it needs based also so some of my groups might have a second and a third grader or some of them might have a first and the third grader and the kids the kids like that because i can pull the strengths from some of the higher or the lower the kind of a mentor and we just create it to be a successful um group or time that they're together thank you sure thank you kelly and last but not least at our secondary level we have nick castle he's a moderate severe teacher at bidwell junior high thank you diane yeah so i teach sixth seventh and eighth grade at bidwell junior for the mod severe level and i mean when we first went to distance learning in march you know it was kind of we all had this idea hopefully this is going to be short term so let's just get through it and then once we realize this is going to be kind of a long term our our thinking really shifted like okay how can we get our students to really buy in especially with ones that you know have the issues with technology so the one thing i really tried to do was create lessons that incorporated all the students in a certain way with their skill level so whether that's you know scaffolding something down instead of having actual questions to where they're using pictures and you know that way every kid was able to participate in every single lesson to show that you know they're understanding core concepts with what we're uh with what we were going over um this year has been i mean especially with our upgraded zoom package has been really helpful i mean that's allowed us to do breakout rooms where we were able to take a large group and break it down you know into small settings so i can send out my pair of professionals with a small group of maybe one to two kids you know and work on those individualized goals that are in the ieps so that's been really helpful this year and just like everybody said before you know scheduling especially at a middle school level i'm trying to juggle kids schedules with where they need to get into the gen ed and find pe and then you know be able to push in also with supports into those classes to make sure kids are successful i mean reintegrating back into on campus life i mean the one thing that's been really fun is you know how excited our kids are to actually be back on campus you know and getting to see them come every day and be you know i i think they realize now like don't take going to school for granted because of how many of them actually did miss it i mean i think we overlooked that part you know our kids are genuinely happy to be back on campus i mean at least for my class i can't say for everybody but i mean they they really enjoy it um it's also really helped to build pure collaboration i mean when we first started i shared multiple you know online resources with other teachers across the district and our i mean our google drives filled up real fast with different things shared across the board so i mean that's been kind of fun to see how other teachers teach and then you get to pick from that and you know implement that into your class so it's i mean it's it's been good team building but you know it's definitely had its challenges but we're making the best of it i think so thank you nick thank you thank you margo emily nick and kelly for sharing those creative ways that you are supporting your students i love to hear them and come into your classrooms so as we move on to enrollment and trends you can go ahead yep thank you um in special education for both the elementary and the secondary students we currently have 1871 students who are eligible for special education and last year we had close to 2000 students receiving services but with students graduating and moving it did change a little and then the next column over you can see in addition to our current eligible students we have 117 students who are in the process of a special education assessment currently and then moving to the far right of this graph is our transportation and we have 443 special education students who are eligible for transportation but not all of these students are utilizing the services at this time and then if we look down at our preschool we have 116 students that attend the marigold loma vista program and by may if past numbers go we will approximately double those numbers and then we have our dis preschoolers with 114 who receive speech services either in head start or via appointment based services one more sorry i just talked about both of those no we also have charter schools that we provide services to and other private schools so forest ranch and wildflower are the two charter schools that still receive services from for special education from chico unified we also provide um sends students to a more restrictive environment an off location environment that's an orbital net spaces and then we have two students in residential services right now in this past calendar year we've brought two back we had four so we're down to two right now and we're in the process of bringing one more of those back and then private schools and private preschools we provide limited services to private schools based on funding that's provided to the state for private schools funding usually what that amounts to is being able to provide them with assessments for what we call child find we are responsible for finding all students within the chico area that have disabilities and making sure we assess them the services to those schools are very limited it's usually consult services to give recommendations on what the family or that private school might do on their own to serve that student okay timeliness okay and then on the um state performance indicators i skipped one sorry so we have um every year now we have what's called our state performance indicators our state performance plan results these are tied very closely now to this dashboard and it's also tied to calpads so all of this reporting comes out of our special education system and it indicates what um special ed for chico unified where we're doing well and where we're struggling and um [Music] when you look at this the blue anything in blue those are things that are similar to the dashboard those are items that are also reported on the dashboard anything on another slide in green is going to be our preschool numbers anything a purple is going to be our adult and those will be on different slides our adult students which are 18 to 22 year olds which we continue to provide service to and then the white ones are special ed specific criteria that we have to meet so as you can see on this one the areas that we did not meet last year for the first time was participation in taking the s back tests and i i'm not quite sure we've been analyzing data i think there were a lot of parent requests last year to not participate so we're really working on educating parents on the benefit of participating in that the other area we still met ela but math as across the district that is a challenging point and most of those numbers are going to be at the 11th grade level where they're testing the im3 so for special education we need to really work at trying to get our students up to that im3 level and then the last area that we didn't meet on this page is having our students in general ed 80 of the day or more okay next slide this one goes over or the air in this resource okay i can't see very well but i can i think i can remember it so this is some new indicator groups that we're getting used to getting feedback on and so there's kind of two things that i think we're looking at and one is just functionally how are we going to use that information to make those improvements to get our students where we want them to be but then there's also the part where we're still learning how do we document what we're doing so that we're putting information into the system correctly so that it kind of gets spit out back accurately so we're in that early phase of trying to get those two right any questions about those the next slide is on our adult programs and some of our overall disproportionality has to do with over identifying certain ethnic groups for special education and so in the area of american indian and african-american they proportionately are over identified compared to other students and then our our part c the part b that's um preschool to kindergarten meeting timelines as far as having those ieps on time we missed that one by just a couple percentage points and then um by 99.76 we need 100 on transition goals more than likely that was a missed box check box on one of those so that was an area that we're working on with staff so when the statement is made that we are over identifying native american african-american how would one know what the quote unquote correct identification rate is if there's more stress in the household if there's other factors that might be compromising a child's ability to respond that's the unique part of these numbers is that we know the students have needs and so we have to identify those needs based on the disability and so we respond we have to do an audit with each of these numbers to show how we have identified those students so we just turn in the information on those students and true disability and once that goes through then they'll give us a okay you did the assessments correctly they do have disabilities they look at it's a very complicated computation comparing white students with eligibility and they do it's like three or four step process to calculate that versus the ratio to the um those of different ethnic groups so i don't have that calculation in my head but it is about three-step calculation to it i'm just wondering how campfire the north north fire all of the homelessness fits into that i mean it was disproportional in a number of ways in the trauma that went with that yes yeah all right next leg there we go and so um just like general education we had many timelines that were the same march 19th our governor announced the closure of in-person instruction in california and then starting march 23rd we came back from spring break and we started planning to address the services and the instruction for students with disabilities and then school ended on june 4th we did offer extended school year this year for three weeks and we were online with that as well during this whole time the timelines will go on through this time the next and the next slide i'm talking about the things that special ed did at the same time general ed was doing some of their process we had added processes of contacting families developing means to get parents signatures and times when we couldn't pass paper back and forth consulting with parents on support how to support their students to access and then our teams were required to complete service logs for the state on every contact with parents gina okay okay so this is our parent contacts that we made no the next one that's why she doesn't have it okay so is this working oh great so parent contacts that's something in special ed we've always been really good at but during this pandemic time we definitely increased our our frequency of that parent or case managers mostly took the lead and contacting each student's families right from the start in march when we went out to establish how we're going to move forward for that time we thought it was going to be short term then over the summer diane offered a full day's pay for our case managers to do a second reach out phone call to each of their families and to establish the start of the school year and then we frequently are checking in about iep services and how those are aligning to the progress that they were making through these options that we were able to provide throughout each different phase so and then another all of us coordinators did a second round of any family with an iep who chose oak bridge we made a personal phone call to them just to make sure we were addressing that specific child's iep needs and what that would look like if they did choose oak bridge versus if they chose to stay with us so and i would say that process we did get a lot of families to choose to stay with us rather than go over to oak bridge because of those special accommodations we were able to give them around their concerns so we certainly did get a number of email parent complaints though complaining that they weren't getting what their kid needed and i mean i don't know if we struck out the phrase special needs that would be any different than the other parent complaints we had but you know the aspect was that their kid wasn't getting and i think it was just hard on everybody that um i would agree with you i think it wasn't quote unquote normal life however family plays that one out right and yes it was very it was very different um addressing iep needs on a distance learning format than it is when we're in person and we're specialized in our field with a lot of support so that there's a whole other level layer kind of of training the families and the staff to support their students that because we all have special training too so there was a lot of concerns and a lot of worry about those services being met in an appropriate way i would say that now that we're back on campus and we're seeing these kids and like kind of testing and assessing where they're at on their goals they really overall in general are making tremendous progress even in this distance learning format and i i would say from my own perspective is that that increase in communication with the families and that extra coaching and and support we were giving while they were still have concerns about their ieps being met they were getting a lot of support in that way that did help kind of bring us together and that coupled with them coming back to school and that the students themselves really appreciating school in a different way that they haven't before um wow i mean they are attending they are sitting longer their their goal they really are making progress on their goals so in my small reflection as we're coming back over the last couple weeks i think a lot more good has come out of all of this than challenges in general which is kind of hard to say right actually actually kind of hard to say um as we came back in we really had to consider because for special education everything is so hands-on we had to consider curriculum how are we going to do curriculum in such a way last march and then continuing on today and so these next few slides are about all the services that we've done since march 2020.

so you can see a steady rise in our census day enrollments that's the first wednesday in october following the high point last october we had dropped i believe that's 146.

and then the uh this resolution is signed by all of us i was wondering if i could have a commissioner move this moved by commissioner milstein everybody wants to second it uh you can put commissioner hammerschmidt as the official second um is there any discussion on the motion commissioner gabe randall the only thing i would like to add is that i also really appreciated um commissioner wood's ability to think about the campus and its intersection with our planning process um and so i'm not going to change the motion but it's just something that occurred to me after the after the fact so if she's watching or anything i'm not sure when when we get to gosh about wendy but that that's something that i really appreciated that she always had that perspective and um they're a big part of our community and i really appreciated that about her in addition to all the other fabulous things that were listed in the resolution i think now is the appropriate time to gush commissioner milstein so i'll go on slightly funnier um tone here um so it's actually it was it's really interesting to realize that wendy was with us we're on the planning commission for 12 years uh never once did she mention that that she's been on for 12 years we've had previous commissioners over the years who would tell us all about how long they've been with uh on the planning commission but she never mentioned it um so it that just shows that she she never wanted to one-up anybody and she you know i've she was on here the entire time i've been on here for however many years it's been now um and she brought a great perspective um asked great questions and was super respectful to anybody who called in and to all of us so for that uh wendy if you're watching this thank you so much for your leadership and for being a part of this commission um i am um sad to see you go um you know i'm i'm not the biggest fan of change but this is one of those other changes that i'm sad about uh but i hope that you are enjoying your tuesday evenings now uh and uh enjoying that time off uh with your family and that does it for me anything else to add similar to alex i'll just add that the list of commissions that she was involved in like i knew about the one or two that she served at you know at the time because she would give updates but it's amazing the amount of expertise that she added to the city in so many different capacities um and there are many times where i you know when i have the floor i'm trying to channel like what would commissioner woods do and we can't see the students who are joining us now which is one of the sad parts about um about operating our you know meetings via zoom often we would have com for community members who might not know have students come and observe our meetings as part of their class um and commissioner woods would always be the first to like call out and ask where they're from and um encourage them to come up during public comment and speak and i think um she was a great mom a great role model so again commissioner woods if you're listening happy tuesdays and wednesdays in this odd case um but your uh all you've taught us is remains with us commissioner ackerman thank you chair uh just just briefly um serving alongside commissioner woods was a pleasure as other people have mentioned um i just i really admire the time and intention she spent listening um and asking questions to get to the truth and to form her perspective and then her ability to from that position of understanding challenge gently but firmly and there was no one who was sacred in the process it could be staff it could be the petitioner it could be our neighbors and residents but when she went when the understanding that she gained and earned um through her questions and through her listening came in conflict with you know assertions that other people made based on you know assumption she she never hesitated to to correct which i really admire all right seeing no other hands um i say we vote on this all those in favor of the resolution of appreciation please raise your hand or say yes yes yes any opposed clearly none um the motion carries um any other introductions mr leonard and uh commissioner briggs and commissioner ackerman if this is your last public meeting um we would encourage you to we will encourage you to come back when we sing your praises as well we will call upon you for one more tuesday night um when it's actually a tuesday and not a wednesday um next up is approval of the agenda can i have a motion to move the agenda moved by commissioner milstein seconded by commissioner hammerschmidt any a discussion of the agenda i have one and that is we have two items tonight i would wonder if the commission would be interested in adjusting it for the benefit of the petitioners to talk about the petition first and then the work plan discussion after that all right um so um do is it friendly to commissioner milstein and hammerschmidt to amend that um any other adjustments to the agenda okay all in favor of the agenda as amended just now please say yes or raise your hand yes yes any opposed i don't see any so the motion carries we will move forward with an amended agenda um the item five is the minutes of the previous meeting can i have a motion to approve the minutes of the october 20th 2020 meeting moved by commissioner abram seconded by commissioner sovay any discussion of the minutes all in favor of the mission minutes as drafted please raise your hand or say yes yes yes that is everyone the motion carries item number six is reports from city administration planning council or city council sorry not planning council city council planning manager planning commission officers and committees and written communications there were some written communications in the packet that we received um uh but first we will turn to council member ackerman do you have any report for us i do not have a report for you city council will meet tomorrow evening because of this week being the week of election day um glad to see since in the time since i checked in on the election last michigan has been declared for joe biden so that's exciting news and all of our eyes are tuned to philadelphia in las vegas i'm sure um but uh i so in lieu of a report i just want to take a moment to thank each of you this will be my last planning commission meeting as a member of the board so i want to thank each of you for your service to ann arbor as planning commissioners and planning staff members you all are called upon to work long hours give painstaking care to minute detail speak hard truths to neighbors and sometimes make unpopular decisions you listen you learn you deliberate thoughtfully on hundreds of issues some bland and dull but each important and you do all this for no reward other than service to others and commitment to our collective future i also want to thank you for the greatest learning experience that i could have asked for through your collective insight and experience over these past four years i've come to truly understand how important land is land is everything for our future it's how we leverage this limited resource that will dictate our economy our environment our culture our equity and our very sense of community and this is perhaps the most revolutionary lesson that i've learned in my time at city hall you're the sharpest board staffed by some of the best professionals with whom i've had the pleasure to serve with and each of you is an a player so i wish all of you the very best in your future considerations and i trust you'll make us all proud well goodness thanks commissioner ackerman you're going to be missed you have big shoes to fill um yeah i will sing praises later or do you want to sing praises now what's appropriate all right we'll come back all right um mr leonard do you have any update it's awfully hard to follow um but um uh commissioner ackerman uh for my part thank you and thank you for a role i've always really valued uh your role both on the planning commission and city council i think you've been a great ambassador of the dialogue at the planning commission table to the city council which i know at times is is difficult and sometimes communicating um tension-filled um deliberation and decisions but um i i always valued how thoughtfully you did that so thank you um uh just one update we have a working session scheduled for next week we have a pre-pud petition application for your consideration for 530 north division in short it's a proposed pud to allow a development prototype to increase density and allow it to be conducted in a very high sustainable fashion so um that is the sole item on that agenda it's possible i might also add a touch point on some of the orc's dialogue of the proposed site plan review thresholds process as well and that's all i have excellent are there any other commissioner officers or committee liaisons that have anything to report mr leonard just touched on the thing that we've we talked about at orc last week which is the the charge that we had from council to look at the site plan process for small projects um and so he kind of gave us an update um on that we reviewed kind of more tables making very clear how many things are um included in you know are required with a site plan um so uh i expect that you will all be wowed when you see this um there's a lot of work behind there and it makes the clear like the high standard that we have for a lot of projects um okay uh and i already said that we had some written communications that i'm sure you all were able to check out as well so we're on to item number seven oh sorry shannon sorry commissioner randall can i just can i just jump in for a second so um i need to recuse myself for next week and i know a lot of people are leaving too do we need any kind of quorum for a working session or no not for a working session the working session we will not be advancing any actions on a petition okay great um so now we'll move on to item number seven which is audience participation this is an opportunity for persons to speak up for up to three minutes about an issue that's not listed as a public hearing on this agenda which is 2115 south strait street marijuana provisioning center or retailer or our work plan because i think we will allow for a public hearing on that too if you want to speak specifically to that item when we talk about it to comment on any other matter please call and enter 877-853-5247 id 986-8779-4536 mr leonard will select callers that have digitally raised their hand you digitally raise your hand by pressing star nine and he'll call on you by the last three digits of your telephone number um when you hear you'll hear an automated announcement that you have been unmuted and are able to speak you may need to unmute your phone it yourself and please move to a quiet area and turn off any television or background sounds so we can hear you clearly um and please do state your name and address for the record so i do see a couple callers that are on the line now if you want to speak at this audience participation opportunity you can raise your hand by pressing star 9.

i don't see other callers coming calling in and the other person on the line hasn't raised their hand so i will close the public hearing and read the very long motion um the ann arbor city planning commission after hearing all interested persons and reviewing all relevant information including an accompanying site plan finds the petition substantially meets the standards in chapter 55 unified development code section 5.29.5 point d special exceptions and section 5.16.3 point g marijuana facility and therefore approves the 2115 south state street special exception use for an accessory marijuana provisioning center slash marijuana retailer this approval is based on the following findings one the proposed use will be consistent with the mia m1a that's a one not an i sorry m1a limited light industrial district which provides for light industrial uses and accessory retail sales of manufactured products two the proposed use will not adversely impact traffic pedestrians bicyclists circulation or road intersections based on the location south state street provides access to the site and the proposed use is consistent with other surrounding uses traffic impact three a site plan documenting the existing and proposed conditions of the site has been submitted as part of this application four through documentation submitted by the petitioner regarding waste disposal inventory tracking security and other methods of operation of the facility the provisioning center slash retailer will be operated in a manner that will not have an adverse impact on the neighboring properties or area and will not have a detrimental impact on natural features this special exception use approval is based on the following conditions one the petitioner obtaining and maintaining both the state of michigan marijuana license and a city of ann arbor marijuana permit and providing documentation to planning services within three years of the city planning commission approval date of this petition two the petitioner operating a marijuana business at this address within three years of the city planning commission approval date of this petition three the marijuana provisioning center slash marijuana retail sales are accessory to a permitted primary use marijuana business at 2115 south state street and meet all applicable requirements for accessory and incidental retail uses provided in chapter 55 of the unified development code and that the ann arbor planning commission approves the attached site plan which demonstrates compliance with the applicable special exception use standards as no development which would otherwise require site plan approval has been proposed can i have a commissioner move the motion moved by commissioner silvay seconded by commissioner briggs commissioned discussion of the proposal anybody want to start us off commissioner milstein thank you um a couple of things and questions that i uh i guess let me first start with uh questions um so mr leonard i remember this was several years ago um there were i believe at one of our meetings somebody had appeared to talk about a marijuana provisioning center that they wanted to open up on south state street and that parcel was in the township um and it was right on state street and they they spoke to us briefly i i don't remember the extent of it i just remember thinking about it just because i drive by this site on a very regular basis and i drive down this corridor on a regular basis so my question is and we've never run into this scenario that i can think of um does the township allow marijuana provisioning centers and if so is there a center that's open there or is going to be open there and would that then cause issues with regards to us and our 600 foot um distance do you know anything about that just because i strictly remember it being in this in this block that we have this conversation and seeing that the site to the i think it's the north and the south or the east and the west whichever direction it is are both township islands do you know anything about that um i recall the conversation i don't to my knowledge it hasn't been established um uh the petitioners actually might know that answer more than better than i do about what the other communities allow or don't allow um i don't recall but i don't remember i thought one of the conversations might have been that they were seeking to potentially annex because the township wouldn't allow that use at that site so um so i don't think that use came to fruition for those reasons but i i would have to go back to that specific site address um as to as it relates to the 600 foot requirement because i'm not aware of anything there it we feel that this one complies with our standards but i it's a good question i don't know about our language how it would apply if there was a facility outside of the city's jurisdiction relative to that um that's something i probably have to follow up on with additional research but the short of it is i'm not aware of another facility and proximity to this one okay i don't know how i feel about that right now i'm just raising that as a point for other commissioners to maybe think about it so i'm i'm open to feedback on that would you so would you be comfortable letting mr finnick weigh in from sort of what his knowledge of other communities sure thank you um so the township has opted out as of april of 2019 the township has opted out so currently under their ordinance um there would not be a provisioning center um you know allowed or any marijuana facility allowed to operate there and second if i may speak just briefly to the uh to you know hypothetically speaking if there were to be another um facility within the jurisdiction in another jurisdiction um i think that that would uh and and i and again i had a bit of a hand in drafting the ordinance uh ann arbor's opt-in ordinance so i'm i remember you know we would we were discussing the the buffers and whatnot and um it would kind of be like a school even if there were a school that was not in the city of ann arbor but it was within a thousand feet of that facility it would still create a problem for that facility within ann arbor and uh i think in this hypothetical i would probably apply that same um that same logic where if there were a provisioning center already there that um somebody would not be able to put one in within 600 feet regardless of whether or not it's a township island and then vice versa so i hope that's helpful well i don't know if i'd agree with the regards that you know the township may have other standards at that point so if if someone decided to open up in a township island i'm just just the reason why i bring this up is because we had someone early on that had this conversation with us and i just you know and i also i i do want to get you know i guess more guidance in regards to what the township is doing because i feel like you know the conversation's been ongoing um at least from the little information that i've seen a lot of townships are are looking into this so i i'm just going to leave this up to other commissioners if if somebody else would like to discuss it to see if this is a concern of theirs um it would really uh you know it really impact us to have you know two uh marijuana provisioning centers right next door to each other um so just something to uh think about um next piece commissioner melch and i would just um i'm just looking up the language and i would i would concur with mr fennec that our ordinance isn't specific that that site is within 600 feet on a city of an arbor jurisdiction property or anywhere else um so i i just want to concur that i think that that is an act i would agree with that read an interpretation of it and i'm happy to follow up on i would have to fill out more to see if they have any intention of revisiting that opt-out i don't know the details of that but i can confirm that there are no licensed facilities within the 600 feet currently regardless of jurisdiction okay i think i would feel better i can add that um direct from the ann arbor township zoning ordinance that it's one sentence marijuana provisioning center or dispensary is not a permitted conditional or accessory use in any zoning district i can't speak to their future plans but they're they currently are prohibited and i don't expect us to know what their future plans are i would it would be great if we could at the very least you know just um maybe not necessarily for this site but for future sites if they are if there are talent violence or it's very close to another municipality to know where they stand with you know are they developing something is something in the works um it might be something for us to know um once again i don't know if this is an issue for for me necessarily i just would like to get a little bit more information but i'm also just going to see if my colleagues have any feedback on that um and then next piece i want to talk about was in regards to energy usage our caller had brought that up i guess the question the petitioner um do you have any knowing a little bit more about what's happening with ann arbor with our plans in the next decade do you are there any plans for uh solar panels on the site so currently that is not uh part of the of the plans at this point um this uh and again i'm not i'm not totally familiar with when the solar panel requirement would uh you know kicks in for new projects or for you know if it's is it only for like uh you know newly constructed buildings um or things that require site plan approval i'm not sure when it would uh trigger for a project but this this was um filed in 2018 which i believe was uh well before the a20 um ordinance and uh our commitment and um any ordinance surrounding it were came into play but i will say that best practices in the industry right now for cultivation facilities is for the use of leds as opposed to high pressure sodium bulbs and they're far more energy efficient than anything that was uh used in the past so that's you know that's the direction they'd be headed for the commission uh for background um we have we have to this point solely focused on the petition which is for the accessory provisioning center and retailer we have i have not discussed at all anything related to the applicant regarding the primary use the grow facility is a permitted use they can open at any point and they could have already opened they have chosen to have the two uses run um or develop simultaneously but when they do submit um so at this point we haven't discussed their permitted use um hasn't even been part of the conversation when they do submit building permits um for their uh primary use we will make discuss all of the requirements with them as well as do all of the enforcement necessary now specific there is a specific requirement for a marijuana grower or a marijuana micro business to include 10 percent of its energy usage via solar panels one of the reasons why we haven't discussed it too much with the applicants right now they were going to be a processing facility at first they've changed their business plan to a grow facility again all fine both are permitted principal uses and that is within their purview to their permitted principal uses so when they finalize what their primary use is will and apply all of the um standards and regulations there at this point they're indicating they're going to be a grow facility which is fine when they do those permits and apply for all of their permits and licenses and um certificates of occupancy will handle all of those um development requirements then for that side of it the before the planning commission is we've just been talking about the accessory retail got it i believe in others we've asked petitioners to add some sort of solar for when it's been provisioning centers have we not asked for for solar does anybody i i guess i'd like to you know i'd like to maybe push back on that a little bit and just see you know we do now have a plan and i understand um that this application was made in 2018 but at the same time this is a special exemption news which is very different than some of the other things that we've we've uh we've seen the other issue is is the towing facility still going to remain on site is that the plan somebody from the petitioner's team can answer yeah there's okay um and is the gate going to stay in place that we see uh pictured um in photos just because the gate looks like it would be a gate that would so the gate's going away okay and then are there um actually are there one thing back backwards the towing company is no longer going to be there but the truck repair facility is going to remain got it okay and then um are there plans to make any improvements to the building visual improvements to the building absolutely okay can you discuss uh what those changes are since that was one of the pieces of feedback that we received sure so um at the absolute very least it does require stripping of the exterior paint because it is peeling um they have to resurface the roof potentially replaced depending on the status of that uh inspection it's um standard practice for us to go through and give it a little bit more of a contemporary feel um we usually add hardy board and nietzsche hot panels which are fibers long life lead time items that will add a little bit of visual depth to the wall you build up pack them out slightly so it adds a little bit of shadow gap there is no in uh we're not intending to add any windows to the side because it doesn't work very well in your grow rooms when you have natural light getting pushed through there so unfortunately having that a a tight space for the growth facility we can't add additional windows sometimes we can get around it by the way we work our corridors but in this case we could only add windows on the back side so it's a re-skinning painting and general upkeep of of everything on the exterior how about landscaping um there is a drive just the reason i drive by the site probably five times a day so i very familiar with it and the lack of landscaping that's there it does have um it does need a little bit of love yes on the exterior on the landscaping um as of right now we use um it it's had us it has street trees and it has exterior trees but we bring in um casey runspin to do landscaping plans for the exterior of the building once it's it's up um but in terms of just general we we claim those as green space at the moment but it doesn't necessarily mean that they're lawn it's usually low plantings or some sort of ornamental grass or something up in the front and then if we can fit it i think in the island to the south a tree would be appropriate that's right i can't see you is the screen share helpful or i can take it down um i'm good it's it always looks pretty on the screen um so thank you um and then one last thing and then i'll hand it off um so i noticed that our motion uh does not have anything about hours which we typically see hours of operation um can we include that i know it's part of the operational plan but can we include that in the motion um unless somebody has an objection to it i think it's let's just keep up that standard since we we've seen it across all the all the other motions that we made in regards to special exam exemption uses so um i'll wait for feedback from others and then i will make that amendment thank you and may i clarify one thing that the towing company i don't want there to be any confusion the towing yard will remain um on the site in the back however that location um they and and they will be removing the gate um but that location uh it's really only used for football saturdays and towing off of uh the golf course so to clarify it will it will remain but just to uh you know to kind of describe the pattern of use there it's very it's it's used very minimally is there anything else that you had at alex okay commissioner gibb randall so i'm a little confused on what we're approving in some ways because when we had done our um our discussion i don't know was that about a year ago or something where we were talking about you know covering 10 percent with solar and all that kind of in some 10 of their energy needs with solar so that does not get approved at this stage mr leo um it is not approved it is not a requirement of the provisioning center or retailer but that is a all yeah all provisioning center retailers are special exception uses whether they are principal or accessory now um in the m1a district there are a couple marijuana businesses that are just permitted and including those are processing facilities and grow facilities um it is entirely the um applicant's choice when to open that that primary business they just have chosen not to do it yet um but they've not heard this application right it's not they could they could have done it yesterday they could have done it two years ago um when they apply for permits which won't go through the planning commission because they permitted use when they apply permits though we'll look at their permits apply all the development standards um they'll and they'll also have to apply for their permits with the city clerk and the state so we will apply the regulations for growth facilities when they open the grow facility right so that it's parallel to this but it's not part of this um okay um and like i said they have they they could open but they're choosing and it's fine but they are choosing to wait and do all construct all renovations at the same time okay and i just just to be crystal clear if they proceed with the grow facility they will submit permits to build out the space they will as part of that we will review those permits not only for building codes but to make sure that they are meeting in this case the 10 renewable energy standard that you set forth so if they're going to do a grow or micro business they will have to demonstrate compliance with that then we will issue the permits they will conduct that be inspected and then ultimately approved as uh as alexis is indicating if they were to change their business model and shift that to a processing facility we don't have that same requirement for solar panels they would that would not be pertinent to that permit it would just be more focused on building permit requirements um and we don't have the standard of for provisioning centers or retailers right to commission commissioner milstein's question um you know part of the special exception use is compliance with master plan so that is a conversation you can have with with the petitioners um i think the my my thought is that you know we set that standard sort of as a more automatic to sort of take some of the judgment out of that um and i i think um i don't think we've actually had a lot of growth facilities come to the planning commission i think most of our conversation about solar has actually been with just larger other types of projects because they're often just a permitted use in those districts right right okay that's that's very helpful to know um and i guess what i would just suggest to the petitioner is see what's on the horizon that's coming if you become a growth facility and that if you are doing plans now you might think about your roof loading and you know the things where you're getting conduit up to your roof and all those kinds of issues that would come with that because that is something that we are expecting of growth facilities and i just want to give you a little bit of context here they are massive energy hogs in huge ways we can literally undo our carbon neutrality goals if we had some decent-sized growing facilities in this area it is incredible how much energy growth facilities use and i hope that the petitioner and the owners are listening to this because as an industry i think you all have to take some responsibility for this because the crazy energy use that you all are um creating by growing indoors 24 7 with unbelievable amounts of led lights are having an impact on the rest of us in terms of emissions so please think about the big picture with this because you need to as an industry we are taking a small step in this but i would really hope that you all start to have discussions with colleagues and people across the industry to start to take responsibility for what this really means in terms of your carbon footprint on this planet it's really serious if you start looking into the impact that you all have so we're only going to require so much this doesn't look like a massive growth facility but i just want to impress upon you that this is a really serious thing and that i hope you all take it seriously i have a few other things i want to ask about too um uh we usually get exterior elevations from you all when you come before us was there a reason you because i think that's something we've kind of come to expect that like the last time you were in front of us you had exterior elevations so um i guess that's something that i don't know if that's part of their checklist or not in terms of staff but um i think it's something that is nice for us to be able to see about what what's going to be happening from the road i know it's going to be more closed off because it's a grow facility and that you have limitations in terms of windows um but that's something that i think that should be kind of a a standard um piece of the um of what you all bring before us because i i can't remember many that didn't have that um as part of what they submitted um and then um oh i know um so uh around your bike parking there was grass and it's on a on a concrete pad but i would like to make sure you are connecting um the place where the bikes have to you know what whatever way you're you're getting them there whether it's kind of through the parking lot or from the sidewalk that gets there make sure that there's a a a connection that is pavement all the way um in through there and that i would hope that some of those parking lot islands that you are creating which you know i'm glad you're taking some of those out of impervious surface but i think that it would be excellent to add some canopy trees in places that wouldn't preclude you from being able to do the solar that you may need to do but i think some of those ones towards the back on the east side um would be appropriate for something like that so um i think any way that you can shade the pavement is is a good thing so those uh those were my those are my questions and then i guess the only thing left was what the neighbor brought up around traffic um and i would just say from my own kind of personal observations of walking by some of these facilities there's a lot of traffic actually i've been surprised by how many cars pull in and out of these things and so i'm just wondering uh from staff if there are i'm not saying that you know we need a traffic light here but have has there become more kind of fine-tuned understanding of the traffic in and out of these facilities given that the percent of retail that is there and things like that is there that's has that become any more known as um they have been locating in ann arbor and and that we're kind of getting some you know meaningful patterns on the ground i don't know if staff have any or or or the petitioner frankly if there's any um it just it seems like there are there is a lot and there's a lot of in and out i've i've noticed so do we have anything staff wise in terms of like understanding that in a more fine-tuned way i know they probably don't have to do a traffic analysis i would imagine um but have you all been kind of noticing things or getting any reports from people or things like that that would just allow us to become a little bit more um aware of what is happening with the actual patterns on the ground i know that um from speaking to our traffic engineers that um this is a new land use and the the bible for the traffic engineers is the ite manual which is the institute of transportation engineers they study all land uses basically they average them out they produce um manuals about expected trip generation and it's a chart based on size of the use um they have charts for urban locations in rural and semi and suburban um but um they don't have much data the ite institute they don't have much data the data that they do have um often was collected and analyzed in colorado and other states that were the first adopters and that was also it was heavily skewed towards medicinal provisioning centers or medical card centers um so our traffic engineers um are using that the the published information as well as their local expertise local knowledge um and they are uh working on it as they go as all transportation engineers are i i'm under the impression from our traffic engineers that what we're seeing is the traffic slash trips are not uh have not caused um problems but we we have been seeing pre-pandemic parking there's been parking complaints parking concerns that we are treating them the marijuana facilities as just general retail use for parking standards and they are um that may be low um that more on-site parking more than trip generation is the initial impressions that were that feedback is coming back um this site has um by having two a couple of uses on it it's a bigger building it has a little bit more parking um might be a better fit than some others because there's a little bit extra here for parking overflow during the pandemic some of the provisioning centers are offering um like curbside pickup and not exactly drive-throughs it's not like they're adding windows but they're offering other things that um have quicker turnover less parking needs um so it's a long way of saying the traffic engineers recognize that they don't have ideal data but they are collecting it they are continually trying to figure out the what the right mix is what the right thresholds are and the pandemic is throwing a wrench in the works and i think we're all just trying to use some common sense um in this particular case in my common sense there's a center turn lane in state street so turning movements should be better than other locations and there is um some decent extra there's a lot of asphalt here in this case we can use that to our advantage otherwise um it this is a um use your best judgment in this case because it's such a new land use yeah yeah that's that's helpful i wondered and i'm just curious from the petitioners you know um mr fennick and both of you actually have been involved in quite a few of these projects just and again i'm not saying go and do a traffic study or like have a light in front of your facility i'm just curious from your own experience with several of these you know because you both have done quite a few projects in town just for our own understanding as as we live with these more what is what are your impressions do you feel like that number's low like what what's your what's yours i do based on sort of what i see and some in my neighborhood but i don't know you know i'm not sitting there all day checking things off either so all right second what uh alexis had said i i think that on a lot of these sites it was it was more of a parking issue than a trip's issue um especially when you have like a 1200 square foot standalone structure or 1500 square foot standalone structure those become almost impossible to park once you get the minimum the maximum it's like six and seven or something like that um and then you take away one of those as a full fully band accessible space you're you're really operating under the gun to get people in and out and then you need a little bit extra space so i think that that causes a little bit extra impervious because you need circulation space and overflow space a little bit um which at times can be hard to sell to you guys um as to why we need it but um i would say from a trip standpoint that you get different peaks you know it's it's not um yeah and it's it's not at the same time as um general um you know rush hour traffic uh i i think that you get ebbs and flows during the day and that's why most of these facilities i mean you see them opening at 10 o'clock that's uh um far past the the am peak hours that you would see for rush hour traffic so i i think trips can be an issue if the artery is not big enough to handle it but i think state street is is adequate um but parking i think will always be a struggle with these facilities i mean i don't i don't know if the largest size facility that you guys have or the maximum parking that it has but um the smaller ones will struggle if i may add um just anecdotally to what is happening in town um uh first of all the the ite metric is it does account for recreational sales as well and so it was kind of you know applying that um metric to ann arbor prior to um uh wreck passing in michigan it was already that those trips are kind of baked in already and that 24 number that the caller mentioned um that's a peak those are peaks not not that's not throughout the day but that's like peak hours got it so um just to clarify that part but you know really aside from that first couple those first couple days where we had wrecked sales that started and there was you know uh one or two shops in town that were like the first one some of the first few that had recreational sales and admittedly that you know created some issues um we we really haven't seen a lot of uh traffic um concerns i will echo what kyle mentioned in terms of the uh in terms of the uh parking situation you know in certain on certain projects that we've worked on before there you know we're parking issues and um frankly with curbside now and whenever that executive order is lifted then you know they'll rethink the model but also you know it's not a large uh there's not a lot of space inside the actual provisioning center so the model is really gonna be a thought of there's going to be a lot of delivery you know the goal would be delivery and um also uh app based purchases so that people are just basically buying online and then coming there and the trips are real short so um i don't i don't anticipate and based on like like i said based on what we've seen from other locations that have a larger facility a smaller parking lot and um uh on you know a main artery even at peak times we're just really not seeing a ton of congestion in that area okay thank you that's it for me commissioner briggs um just a couple of things that haven't gotten discussed yet um reading through the citizen participation meeting that you had it sounded like the there were just a couple of folks that attended that and the business owner had some concerns around parking which seemed like that they got um addressed satisfactorily um though the one piece that one of the neighbors had brought up was i think issues maybe around security and discussions around your lighting plan had been something that was brought forward in terms of addressing those concerns and you these sometimes the sense of lighting as equating to safety is something that we're trying to address a little bit in the city obviously lighting can help is important in in to some degree in terms of safety but we also are on the brink of adopting a dark skies ordinance which is complementing our carbon neutrality goals as well and so just wanted to get a sense of better of what that lighting plan looks like um obviously it's not in our ordinance yet and so you haven't been able to take a good look at it but for um kind of broadly speaking you know we're we're ideally we're not requiring parking lots to be lit all night long it's something that they in the future that they can be lit but at a lower level of lighting it would be really shielding lights um much more effectively um so if you could just talk a little bit about what you're thinking about doing yeah um actually uh standard practice we use all dark sky compliant fixtures uh whenever we are doing any exterior lighting there's no plan for anything way out in the parking lot or anything like that but from a security standpoint we like to light the perimeter of the building and all fixtures would be down lights that are it's it's a lithonia wst if you wanted to look at that up later but uh we have no problem complying with that and adding that in the um if we get approved as a condition great and if you could kind of think about i think from the neighbors perspective they may not uh we don't want to get anywhere near the property line with the light bleed yeah exactly and if it's possible i mean i think it's just a lot nicer actually to have that have those lights um super low at nighttime or off if possible um and then just to go back i can't remember which commissioner brought this up now just the in terms of that i think it was commissioner milstein in terms of the hours of operation that's another p i agree that those should be in the um in the um whatever a lot of lots of words but the piece around um i was looking at the hours of operation they seem a little bit later than i remember um i was passing but it's been a while since we've had one of these um next to a residential area and so it seemed like night it's i seem to recall that 8pm might have been closing hours but i don't want to my memory is not always greatest on these sorts of things i just thought maybe um that could be double checked what we've done in the past so we can be consistent with that um and i think that's that's it for my perspective thank you commissioner sobe just a couple of things the first is for accessory use is there a limited on square footage in terms of how we have this squared out for what we're proving alexis i was trying to understand so like uh on the map the provisioning center is called at 216 square feet but it's also landlocked so if nothing else happens and they just open the provisioning center without the grow they don't have exterior entry so i'm just trying to understand how square footage is calculated for that use if you can't actually access the use so two things um uh first and maybe foremost um they cannot open the this this provisioning center until the principal use the primary use is opened um but then second so we've um gone over the floor plan um a couple different times and our standard was essentially you need to be able to cut off the provisioning center um floor area i'll pull up the floor plan cut it off and then there's and without any effect to the principal use um got it hope that makes sense i'll screen share i know it takes a second there somebody shout when it's loaded you're there okay so so um they're a little they're a tiny bit undersized um based on the 10 but this is the only space that is the sole purpose is the retail space all of the other facilities are shared um and are needed for the grow facility um um so or they could pivot and make it a processing facility or some other permitted use but um this vestibule and storage um it serves both facilities and it's only this retail space that its sole purpose and no other reason for being is the um is this um space here um and that was our uh that is the way that we um determine when you have whatever principal use and an accessory retail in the industrial district i recognize that for these the marijuana uses um businesses come with a little extra baggage um state requirements for secure openings and storage and lock boxes and all kinds of things that the applicants know a little bit more about which is a little bit extra burden than say if this was um a rubber band factory and they're just heaven and they're selling some rubber bands um in the showroom um but it is what it is for them it's their sort they have a small space so they get a small retail facility but that was where um how we determine what counts to what and you will need to be and here you can cut off this retail space or close it and have no effect on the grow facility and i did mention did i that um they can't um open the all right i'm nodding okay yep uh my other question was on signage uh in the community meeting there was talk about concern of traffic going into the neighboring property and parking there and that signage additional signage would be included to clarify where to enter um but since we don't have any elevations and i don't see any kind of marquee signs or anything on the site plan i'm curious from the partition petitioner if there's additional signage planned and what that's going to look like i can adjust one tiny component before kyle answers um because signage is not part of site plan approvals we typically tell people actually leave it off we don't want to imply that anything has been approved reviewed or approved signage requires a separate sign permit so um yes no elevations were provided even if they were there probably wouldn't be any signage we typically tell people to take it off um and um and i'll let kyle answer their plans though uh at this point we'd still be we are still designing what we put on the outside um but at any way we were comfortable putting something in there as a condition um that we will work with that neighbor to get something that they agree with and that satisfies the requirement of making sure the traffic doesn't flow over into their property um it that was kind of just the other you know looking at the site plan and how the kind of driveway blends between them a little bit more yeah it's a pretty strange situation so it and i mean and it's it's odd right we're talking about trip counts and drop-offs versus how much parking but concerned with parking on the adjacent one um i think that would be important to make sure that we've got clarification on the parking area uh especially because it came up in comments too um i mean and that's it goes to other elevation issues if this is grow seeing where solar panels are on the roof if they're on the facade side if they're on the back side of this if they all fit or not or if we're going to start seeing carport solar panels for this um because you know like commissioner gibrano said it's a it's a big energy suck and 10 10 might be more than the roof area you have um to kind of see how this really plays out to get capture it um we've been tiering our lights um with the leds too so it's not just one size led fits all um there's three different varieties and they go back and forth between the two but essentially they come they're about half of what the old grow lights used to be in terms of um wattage and that converts to btus which means that we actually use a lot less energy on the air conditioning side and another strategy is to have you i'm sorry have you done calculations on approximately what would be required for the grow no we have not done the calculations for vessel accounts on this side yet that's part of that is because we have to size the vrf system the mechanical side to understand our full energy load okay that's all i have for now commissioner abrams but while i'm doing this i don't uh before you go um commissioner briggs brought up like hours and uh if somebody's doing research i've been trying to type it in great i was thinking the one on packard by um oz music um is kind of is this similar kind of a neighborhood setting um also there's the one that's on it's behind the 7-eleven off of state i don't know what that little road is there but that's those were the two that came to my mind sorry now commissioner abrams oh i was gonna ask a question also about ours or just um commissioner briggs did you did you refer to hours which were submitted for this facility i didn't see that anywhere where yeah they're they're in the operations plan and they are um they probably know them off the top of their head but they are yeah ten to nine and then sunday ten to six which i think the sunday hours seem typical i it just i just can't remember what we've done in the past but i remember for a while there we had these so many in a row that we were pretty consistent about it and it's it's been a little while since we've had one um maybe i could just uh use a little bit of direction from staff is is like is that within the purview of this body to determine to write approve hours of operation yeah okay um and then oh no hold on it's gonna slip oh i know sorry uh also it's just some clarification from staff so uh it's this conversation has been very useful for me and uh many of my questions have been answered um but this distinction between the the permitted use and the special exception use i just want a little bit of clarification here so when will there be a moment when this body sees a site plan for the permitted use no right okay so the kind of questions about the solar there will not be any other opportunity where these questions around solar could would arise but it's just written into the ordinance so okay um and are elevations are required part of this they're not a required part of this submission or we would see them is it always the case that there that elevations are not required for yeah okay we uh all my questions are just nonsense just as as it relates to the architectural elevations um you may recall recently we uh updated some uh reorganization of our site plan content requirements and we more specifically created one for conditions such as this for special exception uses where knows what we say no physical development is occurring that is is applying a special exception used to an existing building and so through that through those requirements we have limited the content that is required for such site plans and architectural elevations are not part of that we can revisit that in the future but they're not required okay no that makes sense uh okay thank you that's all i had commissioner hammerschmidt i had a question for staff um and i could be remembering this incorrectly since it's been a while since we've talked about anything marijuana really did and i was not on the commission when you guys were approving lots and lots of things but is there a limit on the number of special exception use permits that we can give out for the provision centers there is it's 28 and this is number 28.

if this is the case parents and staff will be notified immediately by email text and alerts on the school district website and that would mean that we would move into it that following monday how long we say we'd stay in that model for a minimum of two weeks for hybrid uh during that time we will monitor a range of factors including but not limited to the adhs benchmarks maricopa county health benchmarks guidance from county health department and the school's active case counts parents families will be updated regularly as we move through the process so for example if things aren't going in a direction we're still because we're still in hybrid and we still have kids reporting and cases continue to go up in there at that whatever determined number we have for that campus then we can stay in hybrid or we can move to virtual is it possible that the whole school district will move to hybrid or virtual um you know at this time arizona health department guidelines recommend school districts transition to virtual learning if all three benchmarks per 100 000 individuals percent positivity covered like illnesses move to substantial spread for two weeks if a decision is made for the entire district to move temporarily to a virtual learning model all parents staff will be notified immediately and will be provided the information needed to transition if we are unable to have class because not enough staff is available to open school properly we would change to virtual and that has to deal more with our teachers out sick our staff outside do we not have enough people because of the spread of the virus on a campus we want to ensure that we have enough people there to make um school appropriate for our students so dr mccord yes um this is the change that was made last week correct by then correct by the state because prior to that it was not all three it was it was one to consider one area right and it didn't matter which area correct just one would it be just one school of moves a hybrid and not a district-wide approach you know we talked a little bit about this and we talked about this last time and again we can still decide on this i i think one of the best approaches to look at individual schools on an individual basis again some schools have never had a case and and i don't know for what reason that would be but we want to minimize the impact it has on families because we know how important it is and and what we've heard from our families about being back in school and how much better it is for their students but that doesn't discount the fact that we have the ability to move to all virtual al or all hybrid as a district if we need to but at the beginning of this looking at that approach might be the best course of action are we still using adhs and maricopa county benchmarks to make decisions yes throughout this process we have looked at those two sets of data been reported here and i think it's still important to look at that because it's it's just another set of information to help guide us in our decision making process and jen i'll probably have you come up here a little bit more for real quick we'll talk a little bit about this you had asked last time how many people have quarantined and jen you want to talk to the slide a little bit sure so we were looking at an average number of students because every situation is unique sometimes we're looking at smaller classes sometimes it's the seating arrangement within the class our larger amount of students that have been positive are secondary so those classrooms depend because a lot of them are different and as well as we have a lot of students that are in their 11th and 12th grades that only have a partial schedule so trying to come up with a number that kind of captured all that so for elementary we're looking at about three students per positive which would give you 54 students um and that is considering that we have um are you missing a number on there i hope not yeah what did i miss just the number of active cases yeah today so yeah so i was using the number of active cases that we had to date junior high we were looking at six students per positive um and then had the high school average was um also six students per positive so for the high school students that was a total of about 636 students and that was our entire amount though that's what we based it off of so that was all through the time that we've had any positive cases a 636 students total correct have been quarantined because of those cases and that's just an average again because we've had other like i said we've had other times where for a high school student we only had four um just because of the the seating arrangements or different things so i was just trying to give you an idea it's a good ballpark yeah what happens if a teacher tests positive um so far if a teacher has tested positive we've only had two instances where we had to quarantine children and that was because the type of instruction given was more personal like a coach or somebody that was in a setting where the children needed personal hands-on care trying not to be too specific um but in our average day-to-day classrooms the teachers are very aware of their personal space as well as the child's personal space so the the teachers are not standing there you know over them obviously in the secondary it's the same they're they're keeping their distance and letting the them have their space so there's only been two instances where we had to quarantine students because of a positive teacher and that's based off an interview with the teacher correct yes so it's not just us it's like what kids we in close contact with based on these guidelines right and then they give us the names right we do our job and when a teacher is out because either they're positive or because they're quarantined do they arrange for their own substitute i know we have two permanent subs at every campus but how are we covering those teachers we'll cover them through substitutes if it's the the one of the two subs that's on the campus great if not we will arrange to get us up for them okay do we have and you may not be able to answer this question but um even if a student isn't forced into quarantine do we have other students that just maybe their parents choose not to come because of the situation i believe we've had a handful of parents that have said you know we've received this letter that there's just general notification for the classroom and at this time i'm uncomfortable letting my my student come back anecdotally i believe that those are very short quarantines that the parent may initially feel some hesitation and keep their child home for a day or two and then decides that the child seems fine and they send them back all right thank you jen any more questions virginia before you sit back down i just wanted to say um in addition to the benchmarks and things that we're looking at a lot of the instruction that we have from the cdc and from the state health has been to work with our county or our local health departments our county health departments so can you just speak to that how have we worked with them and what's the how often have we worked with them that kind of can you kind of give a summary of of our relationship with the county health department and how closely we're working with them um we are working with them closely they do have an instructional webinar that they provide for a school more health related issues weekly as well as i'm in contact with them probably three to four times a week with their initial investigators their epidemiologists there is a little bit of a disconnect and i don't know that people understand this necessarily is the cdc does have guidelines and then what happens is they further delineate down to your local authority and so typically what happens is that the health department is supposed to look at basically what our community looks like and then decide from there what the cdc guidelines say to them and then kind of make it more a better fit the differences though are initially the cdc their close contact guidelines were 15 minutes for 6 feet and hours were 10 minutes things like that but the cdc if you look at their recommendations currently they feel like school is very important and they would really like to see school back in for the other health related reasons that children are in school for their social supports their education all those things and because they've pointed out that school or that children are not affected by the copa virus the way that adults are so the lien is a little bit different when you look at that i have talked to maricopa about some of their guidelines regarding quarantine for children that are different in other states and at this time they've said that they're not going to change anything thank you you're ready to jump back up you never know all right um you know going through some of these things and and you know think about what are some of our options moving forward and these are my thoughts um you know again using a percentage uh at a for the entire district for all grade levels in terms of active cases on campus to consider going to a hybrid model looking at percentages for different levels high school junior high elementary to determine that [Music] you know looking at it is if if we hit a percentage do we automatically go or do we put them on a watch list for a week or two and then move through it if it continues you know looking at two of the three maricopa benchmarks turn red we hold an emergency board meeting to have a discussion about do we do we go entire district as a hybrid do we go virtual depending on what some of those county and state metrics look like so those are some things that i think we probably should hammer out by the end of the evening just so we can put kind of a a period at the end of this and so we can move forward and and start making some progress related to this so what i've done and what i said i would do and again these aren't the only options these are just some of my thoughts um i told you last time i'd give you some possible scenarios related to percentages and i have every school listed with these and so again these are just me looking at possibilities from one percent one and a half two percent two and a half three percent and moving through so here's just some possibilities scenario one uh you'll when you see up on the left-hand corner it says scenario one that's one two three that's that is high school junior high and then elementary looking at that taking one percent of the population of course the high schools are larger so those numbers are going to be larger but moving the percentage up at the junior highs it's two percent gives you those percentages there and then of course off the right is elementary at three percent again these aren't recommendation these are scenarios scenario two one and a half percent of the high schools two at the junior highs and three at the elementaries and obviously i could have given you 40 of these at least but i only gave you six [Applause] two percent of the high school two percent of the junior high three percent at the elementary first scenario three scenario four is basically a two two two model two at the high school two at the junior high and two at the elementary a 1 a 2 and a 2.5 gives you numbers that looks like this then the last scenario is a one three three again i didn't leave out any scenarios on purpose this is just examples so we can talk about any other combination you'd like or none of it at all it's up to you and then here's just what they look like with all of the percentages and so that's a good reference if you have some different thoughts about what you want or what it would look like you can reference that and that will give you some good ideas have we seen any any indication of numbers of students that just since in the last few weeks since some of the schools have gone their numbers have gone up that they've gone but they've asked to go to global or um um i can't i can't tell you exactly but i i know that we have i mean we've had some that uh have wanted to go to global because there's rise in at their campuses and and at the same time we've still had people from global wanting to go back to their campus for whatever reason they kind of are our withdrawals and enrollments on campuses they're very um how do i put it sometimes it's a wash in terms of the number of who's going global and who's coming back i mean it's not as much as it was when we first started this process but still today we still get some of that movement and i know we talked about this at the last meeting but maybe some people that are listening tonight um haven't heard this but can we talk a little bit about why we're using different percentages about with the different schools or the different levels um yeah and you know when i first looked at this um looking at one let's just take one percent for example one percent at a burke elementary if you look at that's three three people on that campus and it begs the question is that is that enough is should we go to a hybrid model because of three and dr santa cruz and i had this conversation before the board meeting some would definitely say yes one case would be enough and some would say no i think 30 cases on a on a campus you know of 318 kids would be the mark and so that's why i put all of them out there just so everybody could see but just to illustrate that a one percent of elementary and i know it's simple math just looks different and can impact a campus quicker than maybe a high school or junior high well i think one of the things that's a challenge is we have these metrics that measure the spread of coven 19.

well the 39 is because the number of tests that were administered that week of september 6 versus the tests that were administered last week have more than doubled almost tripled if i'm remembering the numbers right so that's driving an increase of that number in another cell so we have you almost have to look at it holistically because that number can be greatly influenced if the number of people double if positivity stayed exactly the same and the number of people being tested doubled that number doubles so you know we have to look at what's behind the numbers to understand what's what's happening um when i look at the positivity rate and i've said this before if we had random testing or if we had widespread testing in the absence of random testing this number would be much more accurate to me but again it's a self-selected number oh i'm not feeling well i'll go i'll go get tested so it's it doesn't in and of itself it doesn't necessarily represent the population of the whole now the fact that the testing is going up and the positivity rate is going up that would tell me you know more people are feeling symptoms and there's more people positive so to me that's probably a a metric that i would consider because it it considers both those those factors but even then it can fall or decline greatly depending on who chooses to go get tested or who chooses not to it's it's very self-selecting um you know in the hospital visits early on they were saying this was the best early indicator of of whether it was widespread people were going to hospital but as as you indicated the number has varied a little bit it's ticked up and and actually this the most recent week appears like it's going to tick down ever so slightly but it i this is my interpretation it may or may not be right i think as people have gotten used to the concept of covid they're less likely to go to the hospital immediately oh i've got symptoms if they don't get severe i don't need to run to the hospital um it that's a natural tendency in human nature as we become as we become accustomed to a specific risk we react differently than when it's an unknown risk well as more and more people are accustomed to it and they're seeing people the large majority people recover in you know three to five days i don't need to run to the hospital so people aren't going there as often that at least that's what i've read and that's that kind of my interpretation is the long story of that missing jetty is i'm not sure there's one metric better than the other because each one of them has flaws that's why we have to look at things holistically in in my opinion other comments board members then i think it you know we are going to hit a point here where we're going to have to determine in order to assist dr mccord and staff and ms frost with when and how which percentages we're going to use and i'm sure that will come in in a motion uh i'm hearing us say that in concept we agree with validating this procedure of when we move to hybrid and when we move to virtual am i incorrect in that assumption so we we agree that we are in the same ballpark relative to creating a process for that to occur the next piece is is it 1 1.5 and 3 or is it 1 2 and 3.

please advance just briefly explaining there are four tiers in our rental agreement tier one being the teacher staff and student groups for activities and meeting purposes tier two or class that is the class of students related to non-profit organizations such as ptos boosters youth organizations or community sports leagues that serve our district students class three is the non-profit organizations that are not student related but include churches community organizations or hoas or other political organizations including elected officials or sports leagues and then finally class four would be any for-profit commercial companies or individuals and then looking specifically at those tiers we're not recommending any changes to tier one which was our staff members tier two is the area where we're looking at some the most of our increases predominantly in the area of gymnasium rates and you'll see the adjustments there for elementary middle and high school and then also for our football field rental and then a custodial fee increase and then also an increase to the opening and closing fee that opening close fee is just a one-time fee that's charged each time for an event and the custodial fee is um an additional charge to the rental that's that's provided tier two i'm sorry tier three it's the custodial fee and the open and close fee that we're recommending for increase and tier four the same the custodial fee increase and the open and close fee and just addressing the revenue sharing with schools going back a number of years higley used to share the civic center funds with schools and in previous leadership that had changed and it's our recommendation to get back to the place where we share the revenue with the sites we did in our comparison look at surrounding districts um in terms of if they share their revenue and we found that all of our surroundings all of our surrounding districts do share their revenue and that's at a rate between 25 and 50 percent and so we'd like to begin providing our schools with a 30 share of the rental revenue and um and proposed to do that um beginning in january of 2021.

so um probably every five to seven years is reasonable but we're i think already at that point so certainly for us um with with the information that we have um there would be real value to look at and as as a board member keeler sorry president kaler stated that information and that uh independent opinion um because certainly we all have our biases and and and we're in in it so it's really nice to have that outside expert opinion and then we can bring all that information back i'm certainly um and presented in a study session and and really get the board's input in terms of really where where do we need to focus our attention and what are our our greatest areas of need um and and move forward that way i do know that um some of the limits that we've had certainly as budget um also we've been limited because we know there's things that the sfp pays for and so some of the things that we focused on the last five or six years are the areas that we knew that we've had success with and well we know that the state is going to give us money for these items so let's get all these items done and i think we've done done done well in those areas but there's a lot of things that the sfb hasn't funded and wouldn't fund and so so there's clearly some some areas and and i'd be really interested in seeing this result as well and and being able to to be methodical about a plan and a process of really addressing those needs moving forward and so um but i do think it's reasonable um and and bisbee's here to to chime on that but at least five to seven years i would think it's reasonable that once we create that document it should be a living reading document which can sustain itself for multiple years because as your facilities age and certain things might not have already been included so you you keep on checking off the things you've taken care of uh life cycle costs like your carpet has to be replaced every 15 20 years your hvac systems depending on what systems you have they wear down over 12 to 15 years your roofing and some funds come from the sfb and dr fowler and benny have done a great job getting those funds but sfb in this downturn is also going to be restricted in the funds they have because i think the state is going to reduce their budget just because of of the economic downturn and not enough tax has been collected so could we then identify certain things which need to be done could they then be done from the bond so you have a ongoing document like a strategic plan okay you fixed the you were able to fix the roofs and the hvac from sfb funds but these roofs and hvac the life cycle would be getting over in 2022 so how are we going to take care of them do we need to patch them do we need to go out for a bond and maybe get some bond supplement funds and and then you keep on ticking the things you've done and adding things as your facilities age so you might have to come back and take a look at it again okay did you this one says the the facilities condition plan was last updated in 2014 did we have a study did did we have that or was that our own and i mean i i know we created some maintenance plans regarding carpet and paint and things like that and if that if that was last updated in 2014 what have we done in the last six years without updating our plan in terms of the plan the plan um came or the i'm sorry that study was done right at the same time that the middle schools opened that same year so it was the the group that managed that and so that would that document was provided at that time and i i think the plan was restricted because of funding and so the document and the plan was presented um and i got it sort of after probably the third person that was in that position but um it was information that we had but really um it was never really incorporated and shared with the board and or really um used to to address the need and as as we indicated we want to make a create a living breathing document that that captures all the work that we've done from different including the sfb but then also prioritize items that here's what we need to do and then as we do them put that on there so this could it would be something that grows over time and so i i really do feel that there's there will be real value in this process so no i agree i mean it was it was my understanding this is what we have been doing as it had been talked about not completely presented to the board but talked about to the board that it's time for us to do this and it's time for us to do that but if we've not really done that i guess that's a separate thing but we need to do that and um my other question i think you helped answer it my other question was i mean bridges is new is this something we really need to be doing but i think you answered that that maybe that list at bridges is going to be really small but if it's a living breathing document as that building ages it will start to get added things that come up and then i'm assuming and please correct me if i'm wrong that obviously we're going to prioritize any safety issues ahead of anything else i know mrs wilson when you talked about one visit to power ranch there was a concern about some doors or maybe mrs kaler i thought you were there too that there was some concern about doors and so [Music] i know that that became an item to to take care of so we will walk all of the campuses uh with district facilities people and then we come up with a detailed list and then usually there is a committee which is formed by the district leadership which goes ahead and we price it that this is potential cost for all the changes which would be and then the district forms a committee and prioritizes on each campus which is priority one two and three and life safety is is number one because you have to you have to fix that and once you've identified and you don't fix it then liability comes into them and then anything which affects education like you have a air conditioning coming on and it affects the hearing of the students so they cannot learn in a classroom that becomes important leaks sometimes water leaks to the to the walls or to the roofs we need to identify so anything which affects education is also a very important priority because then the kids can't learn or cannot be taught so we identified those different items prioritize them and then you can kind of put them into into separate bond packages that do we want to go for a small medium or large bond and and then that comes back to the board and it's a decision which you would take how to proceed with that we also identified these items what funding we can go and get from sfb because they paint the schools they they do roofing they do hvac chiller upgrades so uh ada is is a is a upgrade which we can go and ask the sfb to pay for so there's certain categories we said these are potential sfb costs and try and get those fundings from the sfb but if they turn you down then what are the other avenues remaining to get those things right no i i was just that's great to be able to identify different revenue sources like if not this then this and then yes we're going to have some areas that we need to address in the future with some growth however like mr glover mentioned too we're also going to have some declining areas and what what do you do and how much do you spend and it looks like some of that growth may be just a temporary through a curve growth so it's not a permanent thing and so having all that information and and having options to talk about what our buildings look like and and what are some temporary versus permanent options for future influx is really good to have many years ago we did that for kyrie school district where my kids could went to and going to different schools we also found out that what are the district standards that you need one science lab or two computer labs and we saw that as the uh in kyreen like rick also did all the demographic reports their enrollment is actually declining they are filling up and staying steady by out of district it's coming in because of their like you they have a good strong educational reputation so what we found that some in some schools they had three computer labs and they had a classroom being used as a storage space and now why add new classrooms and why not come up with different district standards you only need two labs so now if you're growing we are going to take that storage we are using for classroom and actually becomes a classroom so we went to each of those campuses meeting with the principals and identifying like a space analysis that how much capacity is there in your actual school and have you reached that capacity and if not then your growth can be absorbed by your existing spaces you don't need new spaces there vice president reese members of the board that was the thoughts and questions that we had as a cabinet when we took a look at this information it's nice to know those numbers obviously there's some things that are going to change when we look at if if if um if our middle and high schools and in the s on the north side of the district is going to need some additional classroom spaces those are obviously going to be some priorities when our thoughts are you know in addition to the information that our own department had on what has been done what were the priorities our thought was it would be nice to have an outside source to say here is here's an index you know yes uh dr fowler and his team can also walk the buildings for programmatic use but what is the capacity so when there's only so many there's only so much money and so many decisions that need to be made and so our thought is we need to take a look at what do we know what are we seeing as far as the growth going uh what do we anticipate with with knowing that there are pandemics that get in the middle of this but as we look at processes and systems what is our long-term plan so that we can be thinking out multiple years ahead and be smart with it not just reactionary based on need without thinking through again the maintenance and wellness and the uh ongoing support of the current facilities but any other space needs that will be in the near future that we can see and project so our thought is is that this a little additional report may give us some more information for us and again if approved they said this would take them about eight weeks to do so that we would have that information we're talking about priorities an update on the impact kovid had on our on our enrollments and projections and a facility index as well as a facility conditions index as well as the capacity to then mirror on top of what dr fowler and his team have and have done so that we can make some priorities and decisions on what's most important and and our greatest need and as we make these important budgeting decisions hence the conversation about bringing this multiple times because these are conversations and discussions we need to be having mrs reece mrs kaler um i just want to reiterate again that i think one of the biggest things that i find important in this is the safety issues of our schools too um mr lobsenheiser and i were walking in the hallway the other day and we were just kind of like shocked that something was awry and so again sometimes it just takes these impartial new eyes to look at our campuses um with a different view so again i i haven't been able to hear every conversation i apologize that some connection is not perfection but again i i fully support us doing this and and making these lists and making sure that we are um planning ahead and having this information in case we have to go out for anything in the future to our community too having this public and very forthright about what are the needs very specifically to our uh some of our aging campuses so thank you again for this very detailed presentation gentlemen i just add one thing to that um vice president members of the board is that remember i talked about how if you grow really fast you have to over build to have a seat for everybody well the other thing that happens when you grow really fast is all your schools are the same age and so if you don't understand and get ahead of the curve that this piece talking about it'll eat you alive because you're going to have five or six schools that all need the same thing at just about the same time so when you had a rapid growth period like you all had it's really important to understand what the back side of that looks like so i don't know anything about what he does but i know that the dollars add up really fast that's a good point because higley almost once a year was opening a school i mean because we were growing really fast so they are only a year or two apart for several of our schools and so you're right they they're aging at the same pace and so thank you any other questions or comments no i appreciate this and dr foley again i can't thank you enough i've been saying practices processes we need to plan we need to know what we're looking for and we need to have a process to know what we're looking for because otherwise we don't know and then we're looking and we're looking and then we forget we're looking and then we're looking again so i appreciate mr gatt putting the timeline the calendar together and you're making sure your team's working really hard on these processes and i think that's so important and i appreciate it so much that's what i've said for many many years that we need these processes so we know what we're doing when we're doing it how we're doing it why we're doing it and when we need to do it again so i so appreciate that and i think this is the first step in the right direction to really get a grasp on our buildings and our district and knowing who's coming what's coming how's coming uh who's going who's not going um and things like that so i really i think this is a great opportunity and we have the opportunity to be ahead of the curve take mr glover's advice and and plan ahead for multiple scenarios so thank you for putting this together i appreciate it and if nobody else has anything else we will go on and i will move that we adjourn second all in favor aye aye aye motion carries 5-0 have a good evening good night good night you

i think emily did a nice job already explaining what was happening in preschool and i'd say that for preschool and all the moderate to severe programs all of the same types of online instruction were provided as anywhere else but the content and the structure was very different and the nice thing in terms of that parent connection that and so many of us have mentioned is that at loma we have a grant we've probably in year three on called embedded instruction and the thrust for the embedded instruction grant was for inclusion and it's very simple about embedding the instruction in a in an inclusive naturalistic environment so because we had some of this language in place we were able to shift that concept into embedding the instruction into the naturalistic home environment so instead of let's say something that would happen at the table in the classroom you're now talking to a parent about how to embed you know instruction into their bath routine in the bathtub which for that age group is very appropriate so it was a nice opportunity to see another use for this outcome of the grant and we hope to keep that concept continuing because it's just it's so age appropriate okay then to get ready for students for the school year for the elementary um we had trainings for both our mild moderate and our mod severe teachers on curriculum that's listed here and as you can see there's a range of online programs that were purchased for students with ieps and in this district where students have a wide range of needs and then there's an example down there it's called unique which is a program purchased for students with more complex needs and it supports their learning towards more meaningful access to the general education is this the secondary one oh it's got an ic secondary okay so for secondary we had agenuity so for our students we first tried to customize edge annuity to meet individual kids needs with accommodations which you can actually customize at genuity quite a bit which is nice for the students that need a little more customization than we could do within that we also had my path which is an ex kind of a special ed component of edge annuity so some students went through that my path um one we also had read live up here and for some of our more mod severe students that's we use the unique curriculum that dana just talked about and touch math and then some students we really needed to focus on their specific iep goals and get really creative around how those can be implemented at home also so variety and now to professional development where we did a lot of professional development around distance learning of course and i think the tricky part was that we didn't have experts to pull from yet within the district right because none of us had done this yet so we did we pulled a lot of training in from outside the district for edge annuity for all those curriculums we mentioned just previous in the previous slides we had them come in and give trainings specific to those curriculums we did trainings around how to implement the emergency iep language and then trainings for new teachers that came in around the normal stuff we always train on anyway facilitating ieps and writing goals and communicating with parents yep and the regular stuff like zooms and google classrooms and it works one of the things i'm most proud of our staff are is the flexibility in following the lead that we put out there and when can we meet with our students when can we do an in-person appointment-based assessments one-on-one and in doing that we also had to work with the nurses so this slide and it gives you the links to all of the documents that we developed in coordination with butte county public health with our nurses to provide information on all the safety guidelines for parents what chico unified was doing to keep their child safe while they were in the classroom and then faqs about disappointment based services as it turned out the timing uh which you saw in those previous timelines of when we finally got the okay and guidance to start our in-person services came really close to when we started open schools so we would start open appointment based services about a week later we started our what we called pods at that time and then we moved into what we're doing now that was cohorts and then we moved into our in person for everyone with the pods so this is information on all the things we went through for that safety and then our nurses um really worked with us and as you saw before with the workday child care child supervision they developed codes screening flow charts we developed especially because of the concerns with face masks exemption processes and we are following all of the guidance from the butte county public health on implementation of cleaning safety we've worked really closely with kevin baltima and his team and with jim and his team as the mous have been developed to make sure that we're following all the district policies too all right so these are the california stages of reopening and down at the bottom there are how each tier affects the delivery of special education services and assessments it's a little bit different as we move through the tiers and these are the resource and special day class in-person options presence learning platform was purchased for our speech-language pathologists and school psychologists in august in order to continue to serve students at home through schools closures and this provides a platform to deliver direct teletherapy and assessments to students so oakbridge academy is also used as an online option for students receiving special education support services we two additional resource teachers were added in august to the school for a total of two and a half positions now serving the needs of students on ieps who also want to have an online independent study option okay and again i had already mentioned the workday child supervision we did work with tina keane and provided many of the instructional pair professionals since we were online we did have access staff that was able to support that that staff has all now returned to the classrooms because we can support general ed push in and what's happening in special ed classroom and then our next steps really to keep up the communication and professional development those are the two top key items for our special education staff as we move forward any additional questions well how i mean i think when we've had other assessments audits as a system we've done extremely well and been very proud of that how um how's the comparison i mean who's who's the marker where's the high bar the jump so for the areas that we have not met the targets most of those this was the first year um half of those markers were actually preschool which were brand new markers so it's a baseline and it was a very um they were trying to figure out what the market should be on that one so on preschool i think most districts missed that i'm part of a state work group on the state performance indicators and what those markers should be and the challenge is is that in those work groups if you've ever participated in mostly it's people not in education in them and they all want the markers to be a hundred percent or whatever the mat or zero whichever way is the most full inclusion and so being part of the education system and having that balanced conversation of what is realistic if they're not in education what the heck are they doing talk to tony thurman maybe i was just gonna say we've been getting some comments that were hard to hear so please speak up when you're speaking into the mic okay thank you and i think we're gonna switch out now okay i do want to thank diane and her team uh delivering special education in the online and in our modified traditional manner has been a challenge as has everything it's been a new experience for us every step of the way so thank you for stepping up to that challenge and making it work for our students and i know that you know as always we will have parents and students for whom it's not working and and we need to continue to hear from them and try to meet those needs as well and i know you do well i want to salute all of you for the really difficult path you're making yeah thank you very much for coming and sharing all of that with us okay um we are going to move forward this was an information item i didn't see that yeah yeah yeah um yeah so our next item that we're going to be uh discussing here is the modified traditional am pm model update and the educational update so the last time we gave you this update we were just had two days in our am pm so we're going to give you a little bit more of an update on what's going on and plus some attendance data for you we'll also be going over the third option with you guys tonight and we will also be going over as you were directed to us to go over the av schedule results okay as we did last time we're going to a number of students in each instructional model curriculum and instruction health and wellness safety and sanitation and communication and technology are the things that we're going to be covering tonight again and i'm going to pass it over to mr karis are you ready mr karas yes i'm all set uh so we wanted to set the stage for the discussion with some data points uh regarding coming back to to in-person instruction with the ampm model and i reported out this this point to you on on the at the last board meeting the percentage of students uh attending in person versus the attendant percentage of students attending online based online learners and we've remained very steady a little bit above 20 of our students chose the site-based online option and that that's held steady through the 28th the this this slide is just more for your reference this is schedule groups by sight we still do have a wide swing with rosedale uh leading with about fifty percent of their kids a little over fifty percent uh choosing on online instruction the attendance rate uh we're right up around ninety five percent which is kind of standard for us over the past few years this is all-day attendance rate as opposed to period attendance due to the way we're coding we're using two different sets of codes that don't really lend themselves to being analyzed in the same way i would need to separate those online learners and in-person learners from each other to report out as a as a larger group so we still do see our high needs populations in particular our homeless and foster students well below the average for all students we've been as you know the board receives a report uh monthly regarding chico unified enrollment and so we wanted to update you on where we were with that in the time of covid so the first three columns there are census day enrollments for 2019-20 1819 and and 1718.

yeah we dropped 146 students just prior to covet on march 5th okay so from just prior to covid to last week we dropped 291 students so that's from march 5th to last week on the 27th of october do we have any idea why right before in march we dropped that many students it wasn't a drastic drop in march it was a steady decline from the census day enrollment and and we talk about this a lot in a lot of it times in the context of budget forecasting is that due to the campfire now due to covid our our population is you know really really hard to predict i'm going to get into some more details in a second on that and to the october 2nd 2019 is when we hit our high point with the campfire students correct is there we go so one of the things about a district our size is that we just by in a regular school year which we haven't had for a few years now but during a regular school year we have a significant amount of kids coming into the district at any given time and a significant amount of kids leading okay because we are dropping so much since cobit we wanted to dig deeper and see where are these students going okay so what i'm going to talk about is data from march 15th of this year to last week and the students moving out of our district during that time period looking back a year at the same period of time from march 19th to last october 26th 2019 which was by no means a regular year because we're just coming out of the campfire but we saw 901 students during that time period leave our district in 2019 okay during that same time period in 2020 we've seen 581 students leave our district so in a nutshell less students are leaving but significantly fewer are coming in take me back aside please uh this breaks down most the highest percentage of students are going to california districts outside of butte county so 36.5 are doing that 19.4 are going to butte county charter schools 17 are moving out of state we have one out of country even and 14.6 are going to other butte county schools that are non-charters and 72 at the time this data was was taken had moved to homeschooling just a quick update on oak bridge enrollment uh we took a little dip in september uh in the beginning of october uh down about 15 from this from the starting point of of 5 51 and now we're right back up to 5 50 so about where we started at oak bridge okay mr sullivan you're going to kind of go over the areas of strength so we've been uh we certainly have been trying to reflect on things that have gone decently well but also certainly some growth areas for ourselves uh during this last couple weeks with just everything going on and one of the things that we've seen we're going to throw kudos to erica over there she's done a phenomenal job with kind of coalescing information and putting it together on our website in a really user-friendly format to kind of answer a lot of covert related questions with those things i don't think erica was going to share for about two minutes here just kind of what it looks like so if there happens to be people watching we can maybe answer some questions about where they can find this information as well because we get a lot of questions and we're starting to try to refer them to the website and then the parts where erica has put all this together thank you so i am going to go ahead and pull up the chico unified school district website for those who are viewing there is information and two ways that you can access the covid 19 parent resources it's under serving you covid19 it is also available on the homepage under covid19 parent resources and just to quickly walk you through some of the materials you'll find we have the butte county public health department school guidance documents we are also have the information for daily wellness checks how parents can know symptoms and different ways when they should send their child to school and when they should keep them home low risk and high risk symptoms in addition we also have documentation from the butte county public health department about what to do if you expect covid19 exposure for those in the elementary world we do have information on the elementary school waiver back when the process first began and we also have the school reopening plan and videos and a timeline of events during the covid pandemic under the protocols for in-person instruction we once again go into symptoms related to covid19 and then public health documents when a student or employee tests positive returning to school after testing positive what to do if you're exposed and one other element that a lot of families have found useful is the cleaning ingredients and products that are utilized there's also a link to safety protocols including air filters and safety videos we have virus information prevention and facial coverings and then we also have the community dashboard which provides information for butte county covid updates the california state dashboard covit updates along with our chico unified community updates and the last element we have is our chico unified notification protocols we continue to add to these but what parents can expect when there is a confirmed case on campus how they'll be notified and where they can reach out to if they have additional questions or need additional information and that is a brief overview of the information currently available although it does continue to be updated kathy has a question yes my understanding is the requirements requirements from the health state level health department is if an employee tests positive for covet that business is under mandate to tell all their other employees and provide testing but i don't believe that applies to students so our procedure our protocol that has been embedded with our school nurses who have closely worked with butte county health department are that if if you are within six feet um stationed within six feet seated within six feet um or near the student or adult for for 15 minutes or more in a 24-hour period then you're quarantined regardless of test results if you're negative or positive if you're if you're exposed to someone who's determined to be positive so even if you get tested and you're negative you still have to remain in quarantine so the person can choose to or not just for their own [Music] peace of mind i guess but it doesn't matter they're not going to be able to return to work or to school depending on who they are i don't think you understood the question the parent isn't required to tell us that's true but if um if they are tested positive the health department will notify us did i still miss it well it's just interesting since there have been cases in high schools and other counties that apparently the parents didn't tell anybody until they came back from quarantine so if they're tested and the health department is notified at least in butte county and then it yeah and they have notified us um whenever it's happened even back in in uh since summer when we had um some cases in um the child care and then we've had several cases this year it just really it's so critical that parents take that responsibility very soon absolutely so some other things um we've been really impressed with kind of teachers using kind of some of the curriculum we've been bringing in place right now i know elementary has done a great job with wonders and ready math and a lot of marks are just using it and rolling forward with it now that we're back in person secondary in particular edge annuity a lot of them have been really blending ingenuity and kind of more personalized instruction as they've come back also and a lot of teachers have moved off ingenuity in the secondary world reconnecting students with peers teachers and support staff i mean them coming back we had lots of supports put in place so that when they did come back it was with um with a lot of supports in place whether it's mental health supports academic supports are happening with all those kinds of things as well um it's more of a secondary connection though lots of clubs and activities kind of geared to welcome students back also and make sure that when they do come back they are able to participate with kind of that high school experience a slightly different version of it obviously with what's going on but they definitely have those opportunities nutrition services doing a bang-up job providing all kinds of breakfast and lunch opportunities everything from pick up and go as you're leaving campus to coming on campus and having breakfast or lunch there available for them our transportation department has done a great job transporting a lot of students certainly our homeless foster students are getting transported different places during this time as well as they've been doing um let's see the following board adopted safety guidelines we've been really pleased and getting a lot of feedback from staff i mean john's doing it kelly's doing everybody's walking through classes and just kind of asking everybody we can do you feel like things are safe sanitized you know are things going well in that area and pretty consistently just hearing a very positive response from everybody they really feel like things are clean sterilized people people feel like it's a safe place to be working right now it's kind of over overwhelming the feedback i'm getting is unwalker and i think everybody else is hearing that as well online instruction at oak bridge is going um well now i think there are lots of good things about path blazer in particular compared to what was happening with aselus special education services i think diane went over that quite a bit but they've done a bang-up job with kind of some of their appointment-based services happening and just in small cohort groups coming in also and getting services with those areas as well so we've been we've been generally pleased with how things are going as far as certainly some areas for for growth as well and i think mr shepard will hit on those in a little bit coming up also i would like to give kudos to our superintendent kelly staley she actually dressed up as one of our custodians and worked with our one of our custodian crews and went through the process with them of cleaning the school not too many superintendents i'm guessing are doing that in the area but so she can she got a firsthand look at how we're doing on our safety protocol so i'm pretty impressed with that so i think mr vincent is going to talk a little bit about technology and what we've been doing in that area oh i'm sorry the wizard is behind me behind the curtain so with technology we've uh as you know we've deployed 350 actually 265 usonic tvs we've offered many trainings for our staff we have additional trainings uh coming up tomorrow i know mr morgan has been working with head services directly to set up those trainings uh we'll also have additional trainings coming out from usonic themselves we can do more advanced trainings exciting news today too 847 laptops arrived today from back east so they are in chico and we will start imaging those tomorrow with windows so starting next week we can start deploying those so any questions about technology mr vincent we also just handed out one of our last hot spots so how many did we originally purchase we purchased about 250 so we're ordering 25 more of those right now so we have reached out to our families that needed them between our foster and homeless liaison ratash has done an excellent job of finding those families that needed them and we just again like mr vincent said we purchased 25 more to them so we have them for our families that are continuing to need them ritesh has done a fantastic job on that yes okay and as with any implementation of a seemingly brand new school system implemented within two or three weeks there's always going to be some challenges and some areas for improvement and you'll you'll hear that some of the areas of of strength are also still areas of improvement because we're doing some things well but we want to continue to do them do them better and i think we can we'll be talking more about that later as we've been stressing throughout the conversation since basically since last march and even going back to november of 2018 there is a significant amount of instructional time that's been lost and so we're constantly going to be addressing learning loss specifically for our targeted student groups we had conversations today uh with our dlc group about uh focusing on learning loss through the rest of the semester and the beginning of next year during collaboration time it has to be at the forefront of all of our conversations because we're going to see some direct impacts of learning loss obviously as kids come back in person they're really excited to be there and seeing their friends and seeing their teachers but after that initial honeymoon period reality starts to set in some of the struggles they were facing while they were in isolation using that word loosely can be exposed when they're suddenly connected and dealing with some of their own their own trauma so we have teams of of staff as diane and her team have already explained working with specific kids with their specific needs we've been doing some more hiring and jay mr marchant just approved another prf a personnel requisition form for some additional tcm support targeted case manager support so we're continuing to add staff as we're moving back into the into the next environments we are talking with parents often about how we're going to continue to improve engagement when teachers are using their online environments we want to be sure that those kids are engaged that we utilize the most valuable resource we have and that's our teaching staff and trying to do everything we can to improve the the teacher and student engagement and just keeping our knees bent you know there's so much still happening that we need to be flexible we need to make sure that as new mandates come in as new expectations come in as people become more comfortable with what's going on in our environments that we adapt to those needs and maintaining that flexibility has been a benchmark of this school district since this has started we've maintained flexibility and and we all appreciate that okay so this is what i talked a little bit earlier so myself and mr maddie are going to kind of talk about these other other two options one was our option three teachers teaching in person while streaming in the classroom so we're going to talk a little bit about that and the challenges with that first some of the challenges were difficulty for staff to zoom while teachers while teaching in person finding out the kids that are online who need support while they're teaching women the students in class so that's been a challenge for them schedule restraints for option three students it's been um as you guys knew it took us an extra week um to get the schedules in place for the students that were using that option schedule impact impacts for in-person instruction it's not doable for hands-on cte courses so when people are zooming in our ct courses welding culinary they're have not able to do that while they're zooming increased unsustainable additional fiscal impact so adding um 32 um extra sections it was a cost a little over 300 000 for two months for to add up those sections to have that option three remember we do have there's two options that we use for online the one where teachers are zooming while they have students in their classroom and the other ones where they're just teaching online only from their class so those are the two options we're not having any issues when a teacher is just teaching online only in their class but they are having some issues and i'll have mr moretti if he's here talk a little bit about his survey about the option three thank you yeah so you know we have a little over 300 teachers doing that where they're doing it at the same time simultaneous in person and online and for more than half it's just not working well uh and and both groups are getting shortchanged according to the teachers and i sent you all the comments i don't know if you had it was 30 pages of comments but that seemed to be an overriding uh perception from the the staff that they weren't doing as good a job as they could whereas as jay just pointed out where they're especially at the elementary level where you have teachers doing in person say in the morning and only online in the afternoon that seems to be working well as well as in the secondary classes where that a teacher might have four sections of in person and one section of online which is working well um and if i could jay talk about the eight day b day because it kind of ties into this sure go ahead we have we only have three bargaining sessions left before winter break and if we it's and if you saw the results i sent you we are evenly split among those respondents um 50 50 that want to view it go into an 8 a b day and 50 that want to stay where they are and and that we saw those comments please no more changes was a real common one my concern is we have a couple of months before second semester where we could really dial in this uh the a that am pm model with and dump that simultaneous um bottle that we're using and try to figure out the scheduling of how to do it where you're either in person or online for those students that don't want to go to oak bridge if we spend that time looking at the a day b day model we'll have to spend our negotiating time on that and it would still have to go to a vote and getting feedback and i'm just thinking that some of the feedback i got from counselors were like we need time to get this worked out and and and if we go down that road they're not going to have the time to get that scheduling it will be in a situation like we just went through where they had a week to get it figured out we also talked with different leadership groups so we talked with our dlc math and our dlc english they both said please let us stay in our schedule that we have right now so we did ask our leadership council with those questions and they overwhelming said that they would like for us to stay in the am pm model also we asked our leadership team all of our principals if they could give us input um all said that they would do what we asked them to do but if they're if they had to choose they would like to stay in the am pm model and please do not change again and again we're talking about the spring semester we're staying status quo to get us through december 18th but we're just talking about this spring semester so these are the two things that um the board asked us to kind of check in on and how they were doing and what the surveys are telling us what the teachers are wanting as ms moretti said with the ab schedule it's split almost evenly down it's kind of like our country right now so it's it's split down evenly um which model that they want and so there would be really no way to want to to choose model either way it's going to be tough eileen thank you and thank you kevin for forwarding those um comments and and i did want to uh you really did make it pos impossible to identify the uh the person making the comment but um i i really appreciated the teachers making the comments so that we could or this that as a board member it was as valuable as all of the emails we got from parents after july when you know when we were headed into making different decisions to actually get that much feedback um from all different directions was very helpful and i appreciate the time you spent kevin in um you know and putting all of those comments together so we could review them i reached out to um families that two didn't reach out beyond two that have secondary students and the comments were please don't make any more changes that the am pm is is working as well as you know they they just don't want us to make any more changes the the parents and the kids were definitely unanimous in that there's also i believe an issue that if we if we play around with what we're doing now our after-school child care issues might be affected and that would definitely not be a positive thing some the the cost of maintaining option three not only financially but in the reduction of productivity for instruction that the teachers were indicating they were seeing in not being able to give their online students what they what they deserve they really don't feel that that option is giving those students a fair shake and if we're spending that amount of money to produce an educational experience that's not a very good educational experience why would we continue it so i you know i don't have any support for myself for continuing option three that's just where i am okay so real quick i just wanted to let you know ms moretti you can speak on this too we do have two schools chico junior and rosedale um they had a majority of their teachers and like kevin sent me those numbers um i believe they were like 65 percent if i remember correctly but wanted to stay with that because of the immersion program um and again on a slide you saw earlier that mr carrick showed that we have a high number of students at rosedale that are zooming in and both those schools at least through their survey majority of them said they would like to continue to do it and both of their principals said that they would and just to clarify and this is not an important point but it is a point that they're cost neutral it'd be cost neutral to continue those okay it's cost neutral wouldn't it doesn't cost us anything oh it doesn't cost the same thing correct your mask is [Laughter] that's not the data that i saw what i sent you um but but but at chico junior there was there was a vast majority of the teachers were doing it and it was working well but i didn't see them wanting to continue it at rosedale very very few were doing it and i'm only talking about simultaneous i think most of the roselle teachers are doing uh um to the the one in person in the morning say only and [Music] in online afternoon after lunch yeah you're correct on that but the the the chico junior numbers and i didn't ask the question the way it should have been asked for what we're talking about it was the way we said it was would you want to make it man the only way the district thinks it could work that's this option three simultaneous if we made it mandatory and the vast majority of chico junior was worth no on that yeah but that's a different question i think than what we're talking about here correct if it's okay mr marshawn i have mr moretti's notes here just to be specific so according to the notes here there were 28 teachers at chico junior out of the 49 that were using it and of those 28 5 said it wasn't working well the 23 said it was just so we have the information from the survey yeah tom so i'm just having a little bit of a semantic issue here i'm afraid um when we proposed option three um i think a lot of us said hey this asynchronous the synchronous hybrid is not gonna work so i'm not super surprised that's being borne out but the other version of option three which is teachers doing a secondary uh four one or a three two split to me that's still option three we have some other special code name for that now and if we were to switch all of the uh if we were to remove the hybrid synchronous option and just do three two or four one splits at secondary or am pm um is there an additional cost there so i think what we're looking for here is direction from the board because uh when we first started if you remember way back in july we had two options um for the am pm or for the modified traditional and if you wanted to be online it would be oak bridge if you wanted to come back in person you would come back in person and stay with your school site so when we were making the transition to modified traditional am pm it became very clear that we still had families that weren't comfortable coming back in person but were really connected to their teachers and their school site and wanted to stay there and the first one that really jumped forward was rosedale and they said you know what we've got an option that will work can we have flexibility to do something for our families we're like absolutely and then many other and eventually all of the elementary schools came forward with that that really did not happen um at the secondary level initially there were some isolated cases where some teachers were like absolutely zoom in stay with our class but we did not have um a well-articulated or even articulated plan for secondary so it is no surprise that um when there was direction from the board that let's go with uh let's try to find an option three and it came from all of us we wanted to do we want to meet the needs of our kids we want to meet the needs of our families and we really work to try to make this happen but i think the idea going in for secondary was exactly what you said our you know the way to make it work when you have so many different options on a high school campus you cannot replicate all of those classes and many of them are singletons so you know the way that people went about doing it was can kids zoom in or do the passive zoom or you know watch online and that is really difficult and i can say just from you know the teachers that i've seen doing it they're like i feel like i am letting the kids that are joining in from online down i'm not meeting their needs so one of the options that we are now looking at for secondary is completely blowing up the master schedule rebuilding a master schedule that has options that are online only with a teacher that is at their home school however i mean we just have to be very clear and i want this to be clear to the board as you consider direction for us we will not be able to offer all the classes that we offer on our high school campuses right now in both an in-person and an online format and in fact you know we have a we struggle at times to fill all of the classes that we want to offer in a cte sequence or in an ap sequence you know sometimes we'll have to alternate ap classes so um to do it both in person and online is just not going to be doable it's not feasible so i just want to be real clear about that but yes you know that is an option that we're looking at at the secondary level yeah kathy so my understanding uh was that the the brunt of the complaints and i'm separating that from the wishes the brunt of the complaints at about going to oak bridge in secondary was that their typically elevated course desires weren't provided they wanted ap and ap wasn't provided correct there are some ap classes that are provided through edge annuity not all of the courses that we currently offer are provided through edgenuity and so then the question would be i mean oakbridge went up in enrollment quite a bit is it feasible that where the online classes at a particular school are really low enrollment that we could move them to oakbridge and gain a greater fiscal impact one of the other things that we were looking at sorry kelly one of the other things that we're looking at uh ap teacher at chico high or an ap teacher at pv if they combine the class together that's okay yeah so we can use you know a teacher one of the schools to teach that class at both schools online right i mean i think that some of the expressed desires were wishes i really like my teacher this particular but if we could do that kind of collaborative um compression i guess you would say and still offer through oakbridge you know one of those courses that would seem like that would be really helpful from reading the comments that kevin got and i think that it wasn't just that the teachers are frustrated with the workload the kid checks in and then disappears they can't monitor what the kid's doing and if the parent isn't home nobody's monitoring so that makes it really really difficult when our big big concern is loss of learning right just really quickly another option we plan to offer students is the additional instructional services options that provide ap seat licenses per student and so it's in a low enrollment ap class we could take three or four students and they could they could take four of their classes still on their comprehensive site and then take two ap classes through seat licenses and they're individual and it'd be a significantly less cost again this isn't all about money but it is a little bit about money and so we feel like we can take care of the needs of some students using using the edge annuity instructional services as well and tom i just want to let you know you're correct if teachers were teaching four and one there isn't really a cost if it all works out we we feel it's going to be a lot less we probably might have to um have a few sections here and there added but not like what we're doing right now with the 32. we really wanted to try to meet the needs of our families when they're asking that they wanted to be stay in touch with their teachers and stuff like that in this environment and and we gave it that effort and we will continue that through this semester but we just at this point we don't feel and again this is not me it's it's a tough decision to make move forward okay i have a question with those many concerns about ingenuity as we've heard why would we continue to use edgenuity as the basis for online-only curriculum for our secondary kids so i think there's a difference here when you choose to be in an online only program as the students that are at oak ridge did you want that flexibility to do your work within your own time sequence a lot of times we have people that want to travel i mean there's various reasons that people go to an online only format and it does work well for those that if that's their choice where it did not work well is if what you want is interaction with your teacher to be surrounded by your peers whether that's online or in person that is not ingenuity ingenuity is very you know one-on-one instruction it is standards-based it is rigorous you definitely get learning i mean learning takes place if you are engaged with the program but it is not for all kids and i think we learned that i don't think we ever had any intention that we would be on it as long as we were but we did want to ensure that our kids started off the year with a very standard space definite instructional program and you know what we've learned through that is again it's great for some kids but we really have a lot of kids that what keeps them engaged what keeps them coming to school is that connection with their teacher and that isn't provided through edge annuity so that's why we're looking at the site based program where yes we could have some online courses that we could have them at the site that are ingenuity but if we have teachers that are teaching a course they can be doing their own course specific instruction via google classroom so that's what we're that's what we're really uh distinguishing here is this third option was an effort to have teachers kind of combine both right their teaching and allowing the zooming in which wasn't hasn't been working hasn't been affected hasn't been well liked by the teachers they're not thinking it's been effective with the students so what's being proposed then is that you'd either have you would schedule things where students could either have an online experience where the teacher is actually teaching it's not an ingenuity based it's the teacher is teaching their own way the the class correct or but well it either has to be ingenuity based or not right well just like we have right now we do have teachers that are using ingenuity still even in an in-person environment and we have teachers that are doing their own instruction based on their curriculum so right now we do have both going on but uh is our plan to come the next semester come you know spring whatever switch over where you will choose then you will either have in-person instruction where your teacher you're there you're in the classroom or you are going to have this online version but we're not saying we're going to mandate that it be non-ingenuity we're just gonna we're not gonna mandate that so that is a discussion that is coming up uh in negotiations tomorrow they're having discussions about instructional methodologies i will tell you that if you are at a school site it would be my preference i don't get to make this decision but it would be my preference that we have teachers teaching and delivering their curriculum if you want the edge annuity experience you can take courses at oak bridge and we do offer the ability we always have have the ability for students to take some courses at oak bridge and some courses on the comprehensive high school campus uh so are we yeah sorry yeah linda was that you oh yes it's me i didn't i didn't see your face sorry go ahead okay how many students are we talking about with option three maybe if someone from district office can tell me approximately how many secondary and how many elementary students are taking advantage of this option three yeah all versions of it i can talk about the high schools first so i think we had about 600 schedule changes three um 300 at each at each high school and all of the um currently all three junior highs have kids using option three uh it's bidwell and chico junior are one hundred percent marsh is is almost one hundred percent so i don't know if the number of students right now would be reflected in the second semester we still need to have parents complete a enrollment selection to make that determination but i can tell you at the high school level we have about 600 kids whose schedules had to be changed to offer them that option and the counseling staff by the way were fantastic that's a lot that is a lot have we gained any students back since we've moved into tier orange coming back to school in person looks like oak bridge actually stayed about the same if my correct on your slide earlier tim oak bridge has actually raised about 15 since pre-covet or i'm sorry since we were completely online okay and how about elementary how many students are using a third option in elementary i'm sorry my internet cut out in the middle of your response there mr shepherd so in the elementary world linda there's um we have a lot of classes doing like what mr marshawn was talking about with kind of a morning session live and at 8am and pm yeah there's a lot of those that are happening in elementary i would say as far as live streaming and additionally those are more of the outliers like maybe a couple students here a couple of students there where the i call it a puzzle putting a puzzle together where families and staff could match up to what people are looking for there was an outlier student or two where it didn't fit in so there might be two students zooming in while teachers teaching in person here or there so i'm we're talking a couple hundred students kind of scattered maybe three or four hundred students kind of scattered that with a couple here and a couple of there i would add since i'm i'm doing in my household the second grade and you're doing kindergarten that those kids it's harder for them to be engaged consistently with the class because it is just a few the feedback i heard linda was a lot of teachers were very frustrated the the the technology was difficult for them but they were very frustrated that they just couldn't provide the experience like mr murray was talking about for those students they just knew they were not sure i understand i was just curious okay thank you so you did mention that the kids would where it is working in the elementary and the middle schools we would be able to continue correct that's what the plan would be if if this is that roast demon rosedale and chico junior is that wait right right but i mean if they're all if they're functioning well the way things are then why would we want to change it but most of uh the elementary of mr sullivan is saying is they're doing just zooming with the students in the pm right um sections they're not actually doing and as tom said earlier whatever we're calling it hybrid where they're actually zooming with students and so we would want to continue that and we would actually want to continue that at the high school whether it's zooming or doing ingenuity um just with students not doing the mix where we had them in the classroom and at home right right right right elementary very much like to have that option there just to do am pm with one in person and one zooming yeah yeah and if we have something that's working at a school site and the school site wants to do it i don't know why we would take that away if the families are happy the staff is happy right that's the ideal situation i mean this seems to be really largely a problem at the high schools and you know that just makes perfect sense because of the way that you know the classes are and everything so um yeah tom thank you um on that note i know we do have some teachers who are still using ingenuity even that well their site based do we have any numbers on that about how many classes we have that are using ingenuity with on in-person students yeah we believe it's about 70 percent that are still using ingenuity 7-0 7-0 wow yeah wow and as ms daley said earlier we'll be discussing that in negotiations what that looks like in the second semester um tomorrow we'll start that with our union about what it's going to look like if that's going to continue or not mr shepard may be able to address this better but i do believe within the edge annuity there were some cycles that teachers needed to finish for grading periods within edge of duty and maybe cycling off i don't know if you have some added insight there john yeah with cycles and units and modules because there was so much customization and they're moving things around they had they had their pacing planned out and not knowing where this was going to go the most consistent thing for them to do was to stay with ingenuity although they were really excited to see their kids again you know so it was um that was that part was working out well that they could continue with the pacing continue with the the rest of the semester and and also get to see some kids so tom what what we are seeing what they're saying is we're having teachers once they finish that module are now going back to their regular instruction and it's trickling into that as what we're seeing or hearing from teachers i guess what i'm trying to get some clarity on is if we uh chose or tried to get rid of ingenuity everywhere except oak bridge for the second semester would we be who would you be upsetting at that point can you rephrase that get rid of ingenuity at oak ridge at all sites except oak bridge if you were to pull edge annuity from all the regular site-based schools would we be upsetting any large group of people would that be a bad thing for some reason i think that's a question that we need to ask the teachers just the fact that we have so many that are still on it could be a function of the fact that we've already talked about that's where they started that they want some continuity to in the semester i have had some conversations with some teachers who said i really like edgineoti because it has given me the option to do the flipped classroom approach and they're getting instruction and then i can do small group individualized instruction with kids that are struggling in a particular area i also had a conversation with the teacher who said this has been really good for me i didn't want to do it at first but it's been really good because i've seen a clear articulation of curriculum with the standards and i've picked up things that i should be doing that will help my students with their testing and assessments that you know were pieces i was missing before going into second semester um you know again personally i really believe that those people that are choosing their school sites what they are wanting is that interaction with their teacher um and for those that are in person with their peer and online with their peers as well so i do think it would be at semester not now but at semester would be timely to transition back to teachers teaching their curriculum and their courses we have had comments from principals expressed that students are saying if i'm going to do ingenuity in classroom that i've been doing at home why should i even come in so we have to be very careful about that because i think the kids want the interaction also in that give and take so wait eileen you had your hand i did thank you madam president my um my support is like i think i've heard from the other board members is at the semester i think that we should do as much as possible to limit the amount of ingenuity being used i mean our our whole the whole beauty of having students in front of a teacher is our teachers chico unified has amazing teachers and to substitute that teacher time with ingenuity does not appeal to me kathy well i want us to be careful here they're getting two hours with their teacher they're not getting a normal day and then the zoom interaction a teacher may be using a component of ingenuity to quote unquote keep kiss on track i'm concerned and we had no way of testing at the end of spring and no way of measuring what the learning loss was at that point we know there was significant learning loss so the problem is we won't see another testing cycle till the end of spring semester we don't have major testing that happens in december so we're kind of on a bicycle with not knowing what the pace is or how far the the ride is um so if if a teacher wanted to have a genuity as a resource i i'm not want to tell them no i think the critical thing will be what i'm hearing is we're probably going to stay am pm and then what happens in the zooming part i think needs to be developed you may have teachers that are go thank god that's over and i can do my own thing but you may have other teachers who given the range of learning loss and the student mix they have and all the confusion that we were forced to engage in while we tried to do the schedule match they may want that as a quote unquote footprint i think ingenuity as a resource is one thing but it should not be a replacement for direct instruction from the teacher and as was already mentioned we have the best of the best in terms of teachers and they need to be able to do what they do whether that is in an online format or whether that is in person at the high school they are going three hours a day at the elementary their two hours so do you want us at this point to decide something we need some direction on two different things one the you know option three um is is it the direction of the board i can i can see multiple directions we can go but you know do we want to continue with the program that we have right now that i think we are hearing uh is going to be very difficult for our teachers and you know probably very difficult to negotiate as a result but where we were where people were trying to do the simultaneous zoom and teach do do we want to go back to where we originally started and if you want to be online then oakbridge is your option and if you want to be in person then you're at the school site or do we want to look at an option where we blow up our master schedules for second semester and work into our master schedules where teachers teach some dedicate dedicated online courses knowing and i need to be really clear with um you know staff the board and most of all our students and community that we cannot offer the breadth of courses that we offer in our comprehensive high schools for every you know option for every student so they will have to make choices but we could have that option so those are and there's probably a dozen more options but we need some direction on that okay so so really it's it's this third option which we kind of yeah um bumbled into in a sense because we saw that it it you know at rosedale and then it just sort of bloomed into this sort of massive thing and uh but it doesn't seem to be working eileen did you well i um there was some mention of how do we assess um some things and normally you when you get in this point in a semester you get probable failure notices sent home from your class and if edge annuity has assessment tools that they've been being that have been being used we should be able to know how many students need you know to be alerted or their parents too that hey they're they're not going to pass this first semester why can't we do that i think i think that was a big a big deal that that so many of the students were failing per edge annuity correct i i haven't heard that report yeah we had at the at the two high schools we had about 100 close to 100 percent increase in fs from the first progress report last year to the first progress report this year um i don't i the numbers were close to like i believe chico high was 400 and something the year before 430 then they went up to 742 or something and then pv was similar uh on their rate also um we did see an increase in that we also believe the the slow start that we had with ingenuity was part of that but yes our students were struggling learning online and as we know it takes a certain family and a certain student to be able to learn that way we just had to be able to do that and try to get as much learning as we can with our students but yes they were struggling in that environment and there were a lot of emails you know from parents saying you know my my student is getting these horrendous grades and you know it's because of the way ingenuity the grading happens inside that program and they don't understand it and you know very disturbing so however we need to be you know upfront about that as well because when you you know it is um tied to the amount of time that you spend on it so if you're on you know when you're at school you're in a class for 56 minute periods so the expectation would be you would spend 15 56 minutes on ingenuity and in most cases that did not happen and i think what we're also hearing now is online is hard for some students for many students whether it's edge annuity or we're hearing from teachers that when they show up for the synchronous zoom um even then they're having a hard time reaching them but a lot aren't even showing up they're not zooming in so if you're not attending and not participating then you're not going to have the the grades that said ingenuity is rigorous it is time consuming it is nowhere near as engaging as being with a live instructor so that too adds to those failure rates but i don't want to blame it all on ingenuity because at oak bridge um we had a higher rate of passing because the families chose that and they know knew what was going into that to that model so we had a higher rate of passing those classes um so that again when the family chooses and they know what they're doing they're getting into that to that model we've had a higher success rate yeah tim i just wanted to add that progress reports did go home as normal in in october notifying parents okay yeah kathy so i don't i think we are making decisions i don't want to get us in a situation where we think we agreed to one thing and we agreed to maybe something else so it seems pretty clear to me um that we've got from kevin's comments uh and feedback that we have um boy this is hard to state we don't have a ground swell of everybody going back in a classroom in the normal load all day school for spring i haven't heard any ground swell around that tame is still purple um there are several reds around us we're orange thank god there's three yellows above us but um you know many many comments from teachers and some and some parents were we still have thanksgiving we still have christmas and the national head she said yesterday that the worst is yet to come so i don't think we're making a decision that we're going to put all our normal students back in their classrooms right for a full day we're still talking am pm so i don't want well what's she waving no linda linda wants to speak oh oh okay okay she's no no no i was just stretching i'm good okay okay so we're talking am pm the question is what happens with the kids who get two hours or three hours in the morning and then go home where is their educational structure going to come from zooming personal information from a particular teacher or something like a genuity i hate to make us such a narrow box that we leave out something that might work with that particular teacher that's okay well we need to somehow draw this together linda do you did you need to say something yeah yeah let me just make a comment it's become way too complicated i still don't know how we got to the asynchronous learning and it's been a mystery to me but i'm might ask my board colleagues to consider and this may cost us an enrollment but to really do away with that third option unless a school like rosedale wants to use it do not mandate it for teachers okay well let's just have a motion consider that and let's discuss that because it's become way too cut we don't even know what it's called like tom was saying yeah there's too many person i think that uh people are feeling that way so is that emotion i second your motion for the sake of the minutes we do need to be clear what that motion is now let's be clear what that is okay so did you make the motion go ahead in at spring semester we will not offer a third option we will not offer a mandatory third option for teachers uh families will have to choose in-person instruction or oak bridge academy well no no no that's not it they won't be mandated to zoom their class to the students who don't want to come in person at all that's the third option you they they have to be able to you go ahead and make them okay we are moving to stop mandating that a teacher will at the same time she's teaching in person be zooming to other students just for the sake of language it's not mandatory it's voluntary we haven't mentioned it okay can i can i make a suggestion yeah that's not right either to make it for the teachers and for when we begin to um select send out our selections for our parents if we can make it in the affirmative this is what we are going to offer okay i think that would help us be really clear about what the parents are going to be able to select so here are the options that you have to choose from okay so i my understanding and i wrote this down was and we talked about this a little earlier that it was either going to be online with the teacher preferably not teaching via ingenuity but that the person could utilize that as a resource or you would be in person you'd be going to school in person those would be the two choices but you only go to imper in person two hours or three hours well but that's and then you have to have uh by the state you have to have a online option to finish off that experience so dr kaiser just to clarify for so for example if a student was in an in-person first period english 9 class for a certain amount of time in addition to those minutes there's asynchronous expectation from the teacher that does count as the instructional minutes that we require from the state so it wouldn't necessarily be another platform or google classroom it would be additional asynchronous learning that would be the additional and does not have to be online it could be reading it could be a writing assignment it isn't your isn't your student that you're working with your child like my grandson he he goes in the morning to school for two hours he comes home and he has to do a half hour of math and a half hour of english those are his asynchronous assignments and we'd use the language coursework instead of homework so then it's included in the instructional minute yeah but there's also art and pe that's online but live after that and there's reading groups so there's also special groups so i don't want to limit those options i don't want us to get into the thing of if it happened on the computer and the teacher was there no no no this this those that's not even part of option three what we're talking about this is synchronous no but we're trying to make it in the affirmative correct so i a suggestion for language could be our options are in person learning with with asynchronous expectations okay online only courses offered from the site and oak bridge all right okay is that good linda did you get all that i did get that and i like that but that still costs us what three hundred thousand dollars no no no no no no that's not including that's not including what they're doing now because now they've opened up all these additional special sections sections and in order to accommodate this this way of doing things so it would just be the schedule tom was talking about 4-1 or whatever okay yeah yep i'm all in favor of it so can i try and put that into one sentence sure try it please try let's see all right um i move that in the event we are still in the am pm schedule for the second semester we will offer either fully online zoom courses or fully in-person site-based instruction as in the current model or students parents may choose to take their students to oak ridge okay and there would be an assumption that with either of the zoom and the in person that there would be asynchronous because there's more time and that's how it's going now yeah okay i'll i'll second that if erica can actually read it back josie harrison member lando moved that the in person i can't hear it board member lando moved the in-person instructions still if we are still in the am pm model at the beginning of the second semester we'll offer online only courses online in person instruction or take our students to oakbridge academy seconded by board member kaiser okay and and so all right are we okay to vote on this now well could i i have to ask a question sure so what if we have that high school student who um their class schedule there's not online classes available like i'm still seeing some gaps you mean only online right the only online so just like during a typical year at some point you know you do have to make decisions um you know we sometimes have times when we can't fit everything into a student's schedule because of singleton courses right so and and that was my point earlier is that we will not be able to offer the very rich course offering that we have at our comprehensive high schools fully online so i just want to be clear about that yep let's make sure we're clear but yes i am ready to vote okay eileen just one more clarification i thought somebody said that at the secondary level the students could take um courses at both oak ridge and uh they still can so yes they always i just didn't want us to think that we were excluding kids from filling out their their schedule because they couldn't get all the classes they wanted at their home school because you can it's almost like the uh you know being co-enrolled at butte this motion um addresses those options okay all right so we'll do let's do a roll call vote just in case so linda how do you vote the eye okay robinson robinson i kaiser i griffin i landed i okay so that that passes so we're all clear about that but the other thing that came up with this and that we've also been discussing in which mr moretti was talking about was this whole business of investigating and spending time at this point checking out the a b schedule which you know several people have sat now 50 apparently with the teachers and i'm not sure if if that was high school teachers or is that all teachers kevin all teachers that that was all the teachers all teachers okay it was 56 it was it was more uh broken out it was more elementary than than secondary but if you combine them all it was within one vote exactly 50 50.

all right i haven't given a look to make sure that the column numbers but since we have two i think we're probably safe that things are advertised correctly so we'll close the audience participation and there's another opportunity for this at the end of the meeting as well um item number eight is the public hearings for the next business meeting yes we have three uh new uh public hearing items for the november 17th meeting um one is two one one one packard street rezoning and site plan for city council approval this is the proposal to remove an existing retail building and construct a new three-story 79 000 square foot multi-family building with that includes 3 600 approximately 3 600 square feet of retail ground floor retail space the project proposes 72 dwelling units with a total of 119 bedrooms and 84 surface parking spaces second new item is 2060 west stadium boulevard site plan for city council approval and special exceptions for planning commission approval this is a proposal for a four-story 120 000 square foot self storage building a three-story 23 000 square foot mixed use building and uh the mixed use building including a ground floor bank two upper floors of office and a proposed drive-through that's the special exception use request to the planning commission approval a petitioner is also proposing to re-zone a portion of the site which is currently zone p parking to c2b business service zoning classification the the petitioner is also seeking out variants separately to reduce the parking being proposed for the site and then finally near north town homes rezoning site plan for city council approval with planned project modifications this is 700 north main a petition to rezone a 1.2 acre site from pud to r4c and a site plan for 22 townhomes including a request to modify the front setback from 25 to 10 feet and the rear set back from 33 to 22 feet this development will include the removal of five landmark trees um mitigation is of course proposed and some uh modification to the flood plain with mitigation is proposed this last project is a former 39 unit affordable housing that was previously approved on north main and this is a re-conceptual preconception of redevelopment of that site very good thank you very much so um we're now taking up item 10a because we did the swap on the agenda earlier so this is the new business which is south state street special exception use request for city planning commission approval it's a request for an accessory marijuana provisioning center retailer incidental to a marijuana grower at 2115 south state street which is zoned m1a the grower and its accessory provisioning center will occupy a total of 2 000 square feet of the existing building on 1.65 acres and so um for the public or for the petition we'll first have the petitioner give a presentation for up to 10 minutes um and then staff can fill in uh what else they we ought to be calling our attention to and then we'll open the public hearing um before i get started is there anybody missing from the petitioner team that has not been promoted that you were expecting um there were two callers um that should have that should be added do you want the last four of their phone numbers or would you want their names or um give me their names first jason bricco and ray kalasho okay hello everyone hi okay um all right um uh if you're ready i think alexis you have a presentation for them if you want to go ahead and bring that up and we'll start 10 minutes great well first and foremost thank you all for considering this petition my name is brian fennick i'm on behalf of uh the petitioner um jason bricco and ray coleshow's agent i'm joined with um joining me tonight is kyle gonzalez with damian farrell design group and this has been a a a long journey to get here and we are again grateful for the opportunity to have it heard finally and we're grateful for staff for all their help over the last few years to get us here so um without further ado i'll hand it off to kyle and he can walk you through the plans for the accessory provisioning center that will accompany a cultivation facility thanks brian can you guys hear me okay okay um the property is 2115 south state street it's located in between stadium and eisenhower uh it's surrounded uh north and south by ann arbor township and then to the west uh office district and then to the east it's public lands separated by railroad tracks there lexus we can go to the next one survey of the existing property we can skip this one for the most part for right now let me go back to it and could you just zoom in on the site plan thanks alexis we are proposing some modifications to the site um remediating some of the trouble areas uh we had solid waste issues with both our portion of the building and the adjacent property what you see is a proposed double bin cycle and trash enclosure on the north side of the property that's going to be shared by both suites the problematic enclosure to the south is to be removed and we're also cleaning up a little bit of the circulation and in doing so adding additional green space to the property so we're adding end islands of converting that that was all impervious before including some of the space up on the northern side behind the trash receptacles and in the back of the parking lot area this petition has a dedicated loading zone area so there's no circulation conflicts or anything everything is happening in the back and then all of our bike parking pedestrian entryways will still be happening from the west side and that'll be what we would consider the front um we're required to have one class b parking space but due to some of the other sites uh in ann arbor we've noticed that the bike parking gets used quite a bit um so we propose four here uh for this location and then there's an accessible ramp that has been cleaned up so that it meets the accessible route requirements to get into the building um alexis we can go on to the floor plan next seat next sheet thank you and actually sorry for one second can you go back to the previous sheet i think it's probably easier to see it in the area sheet the top left portion so what you see there in like the teal color is the existing adjacent suites an automobile truck repair facility this petition is proposing to the growth facility is the permitted use within m1a and then the provisioning center is what you see in the gold color it's our program actually picks these colors by at random they just happen to be sort of michigan so it's not pandering i swear okay alex we can go to the floor plan now thank you uh the vestibule location is existing the glass location on that wall is existing um and we're repurposing sort of just all the back house stuff here there would be a shared lobby area for vendors for the grow facility for clients coming in potential investors um anything like that and then the provisioning center would be on the far side over there which we still see the main entry for that coming off of the main parking to the western parking lot so pedestrian entryway would be through that way the entry from the east side that you see where it says secured vestibule that will be used for product delivery um to both facilities if there's anything that gets has to go through and be vetted and can be set in secure storage and before it gets sent to the grow or into the rest of the building as far as other improvements to the site there are no proposed additions at this time [Music] we are going to uh we we do the exterior there's some painting and some remediation of the roof and stuff that they just require some some love um but i think uh i'll leave it at that other than the one one thing that i do want to touch on that's uh slightly different than what was in our operation manual one of the things that we've uh been trying to battle nowadays uh is the issues that we have with covid and how it impacts retail spaces uh sort of dual purpose here we have listed hepa filters and carbon filters as a way to remediate odors but one thing that's not on there that we are doing standard practice now in all facilities is a photo ionization bipolar sorry bipolar photoionization filter it doesn't have uv lights or anything like that it's just this ionization plasma bar that works in a way that it breaks down indoor pathogens while also destroying odors that's actually how we found it um this product that we use is called gps imod and they tested it up against they haven't tested against coping 19 but it has shown serious promise against sars so any of those pathogens that have a shell around the outside or core that have to be broken down first and then they have similar dna structures like that and it's been showing to proven to to do pretty well and a lot of hospitals and stuff have already gone to this uh we're doing it any way that we can anytime that we have any sort of unit presidential commercial um even in the cultivation area because it it also increases um energy efficiency which uh by reducing the amount of airflow that is needed inside the unit so it's just another thing that standard practice that's not on there but it is an extra piece for odor control and for pathogen pathogen control in today's world great is there anything else [Music] nope all right more from us thank you thank you mr leo thank you i will give some highlights from our staff report i think that mr gonzalez does a very good job of explaining what the proposal is this is uh the 2115 south state street special exception used for an accessory marijuana provisioning center marijuana retailer the primary permitted principal use as mentioned will be a marijuana grow facility um in the m1a district um standard practice that accessory retail is permitted incidental to the primary use and in this case the primary use is a marijuana facility and the accessory use is another marijuana facility um in the um staff report i would like to point out that i had an error um actually a couple errors um in the surrounding land uses and zoning the zoning is correct but the land uses to the west is both office and residential single-family residential um staff report also goes through special exception use standards there are the general special exception use standards that apply to this special exception use as well as the specific standards for marijuana facilities southport um goes through them as well i'll hit on some highlights it is a condensably consistent with the master plan uh in compatibility with the general vicinity um regarding consistency with the neighborhood and not being detrimental again i'd like to point out i this report only mentions the surrounding uses being light industrial retail and office there is residential in the area um across the street there is single-family residential and in the surrounding area there's single-family as well as multi-family um parking uh the on-site parking meets the needs of both the growth facility the accessory provisioning center retailer and the auto facility as well the additional information for marijuana facilities has been provided um is attached and referenced um although this petition was submitted before um it's been submitted for a while um and in the queue it was submitted before special exception uses required type 1 citizen participation however they have since satisfied that requirement by holding up citizen participation meeting the year is wrong in the staff report that's a typo um it should be october 2nd 2018 um but otherwise they held the meeting satisfying the the current requirements seth is recommending approval of the petition um and we have um the findings in the proposed motion as well as um some conditions of approval the first two conditions are standard what we have been asking for every um special exception use and the third is specific to this um address um because we are considering an accessory marijuana provisioning and retail sales we are reiterating that all of the normal udc requirements for accessory businesses incidental to a primary use are shall be in effect and maintained happy to answer any additional questions and i know that the applicants are here as well thank you very much um now we'll open the public hearing for this item this is an opportunity for persons to speak for up to three minutes about the proposed 2115 south state street special exception use permit public comment may be made by calling 877-853-5247 and then entering meeting id 986-8779-4536 city staff will select callers that have raised their hand one by one by calling on you by the last three digits of your telephone number you can digitally raise your hand by pressing star 9 and once you are um approved to kind of move in to make your public comment you'll hear an automated messed it message that the host is allowing you to speak when you unmute your phone to speak please at the same time mute any background noise that you have or move to a quiet area so that we can hear you more clearly um please also state your name and address at the beginning of your comments and it looks like there is someone on the line who has their hand raised caller with the phone number ending with the number zero nine eight um feel free to unmute yourself and you have three minutes to address the planning commission thank you can you hear me we can't sure okay thank you my name is uh david d pice i live at 2096 south state street we're the residential property almost directly across from this proposal uh thank you to alexis for making those corrections on your staff report it makes my comment a lot shorter um i just want to re-emphasize that uh while this area seems to be a hodgepodge seems to the outsiders to be a hodgepodge of industrial commercial and office there is still quite a bit of residential use in this area and that should be the residential component should be an important part when evaluating the value or detriment of this project i read through the operations plan and boy that's uh there's a lot of information there and if the developer follows if the developer follows through with all its promise including in the areas of security voter control and hiring equality employees they should be a good neighbor i do have one concern one question and one request my concern is about the traffic if the developer developer meets their low-cost goals and their future revenue projections as detailed in their plan it seems like they'll generate more vehicle trips than the 24 daily vehicle tricks currently being projected also i'll note on the site plan they uh say that the current business stadium towing generates 70 70 plus trips a day and my uh personal observation would be that that travel doesn't come anything close to that number of trips currently coming in i hope during your discussion someone can talk a little bit more about traffic projections my question is about energy usage i thought that ann arbor's ordinance for marijuana growers which is the primary use of this property required a statement about the facility's energy usage and needs and required the installation of solar panels to help meet that energy usage am i wrong about this or is that not part of what's being discussed here tonight hope staff can answer that question during your discussion my final point is about a request about the exterior of the building as you know state street is a major corridor into town i'd like to see wait yes we'd like to see the current exterior improved today it is mostly blank wall with a peeling paint job that doesn't seem particularly welcoming i hope you encourage the developer to improve the exterior in a tangible way thank you for your time and attention thank you very much if there's anyone else who wishes to speak on this petition you can digitally raise your hand by pressing star 9.

oh okay wow all right um so what would happen that's interesting what would happen if if this was approved but for some reason like the growth like if somebody came in behind them would they look what would happen if this didn't end up opening would we give like uh you're next in line um we have a wait list um fun fact they were on it and uh they were 29 um the planning commission denied one uh so we accepted 28 initial applications um approximately two years ago um on our on our opening day and um we had a few who asked to remain on a waitlist planning commission denied one application and so um when that was firmly um done um this one became this one was called up um and we have one or two we are we must tell people um you can we'll take your application and it can you can remain waiting but we have no idea if and when you'll ever come off the waitlist um we have 28 we are by code we can give out 28 special exception uses and 28 licenses um you have three years to activate um and to open the business we are still within the window of what was first approved um it has not been three years since we started accepting applications and approving um so there is a and i would say totally off the cuff half have opened um or are opening and the other half um i personally am not too sure about but they have time um most of them have time to to open so first we have to wait until the window for opening um expires and then we have to figure out calling people off the waitlist they still need to meet all the other requirements though spacing requirements um and there they have to figure out whether they're at their they can hold the lease for that long and so forth but um i think i'm getting a little off track but um we we have a short wait list it seems like most people have actually not not many people are on it because it's so um uh unknown but yeah 28 is the limit we have 28 and we're still in the window for what's going to happen to the original bunch just a little bit more refined to that of the 27 that have been approved already um uh eight of those have not yet received the required state license to operate a provisioning center the deadline for those ranges from march of 2021 to november of 2022.

so you know if we go down to one percent for example um for canyon valley that's two kids and we still have 218 we might have to take some out that are quarantined but we don't have a metric that shows the need for academic and social emotional supports and we have to really consider that so again it's a how do we judge that risk because we do want everyone to be safe we don't want to put people in a position of compromising their health but we also know that we need academic learning social emotional supports and and to take care of kids that the best i mean i think the one thing we can all agree on in this pandemic is the best way for most kids to learn is in the classroom and there are people who are making online work and i really i really appreciate those that are making it work and i'm glad we have that option but you know we i think we can all agree that um being in the classroom and being with the teacher is really important for a lot of kids you know and and i think it's definitely worth saying you know we're we're looking at percentages and numbers and these are people and we all realize that and and i don't like to reduce people down to numbers this is just us trying to figure out some systematic way to be able to try to do the right thing and and here we're using percentages we don't have to use percentages at all we can just use a number if we think a number this this kind of helps out in terms of trying to make sure that there's some kind of equity i guess in a number but um you know there's there's a number of different ways that we can go about this but looking at a a systematic way and again people definitely should not be reduced to numbers but and i don't want this to be offensive to anybody this is just a way of trying to calculate the a good way to to move us to a different model if need be mr carr you have something thank you just to go back to the question miss eugenie asked would you scan back to the slide 13 because i think that really addresses miss eugetti's question as to why different percentages at different schools if we look at the elementary level the average number of students quarantined per positive case is only three the other night when we spoke we were speaking hypothetically and we put the number much higher at a high school but based on the data at a high school for every positive case we have six students who are quarantined or affected so the multiplier there of how many kids are out of the classroom uh you know it looks like it's twice as many at a high school level as it is at an elementary level and that to me is part of the question is yes we're concerned about the positive person and and whether the positive person is spreading it but we're also concerned about the number of people who are exposed and and again we've gotten some emails people questioning isn't it within six feet why are we only talking two people we don't determine who is quarantined we have our seating charts the county actually looks at that and they determine who is quarantined people to the left people the right people to front the people to back and in our experience has been in spite of whatever they say about the six-foot circle it's the county who has said the people to the left and right that's not something that we're doing on our own that's unique that is the county health department determining that so in their determination for each person is positive at the at the high school we have twice as many people who are now not in school as we do for each positive case at elementary which in my mind affects the quality of education when we have a large number of people out that teachers are trying to support their studies and so on not only does are they not in the classroom the teacher becomes more stretched and therefore less effective because they're trying to do individual lessons and individual support and and so on so to me that's the rationale at least in my mind as to why we would look at different percentages at elementary versus high school but i don't know if that answers your question again that's it for the scenarios um the summary i think now we're just at a a discussion point or we can do discussion at a um because it's an agenda item we can talk further but we're here for any questions this is this is um this is not easy this is not easy for anybody in this room or outside this room in terms of trying to make decisions like this and and again and i'll say it it can probably come off as insensitive or uncaring and that's i don't know anybody sitting in this room that is like that and so um we're we're trying to do the very best we can with the information we're given in order to try to make sure we educate kids the best of our ability and there are opinions about that all over the place we see him we hear him we read them and and i i can appreciate every one of that doesn't minimize what anybody thinks uh inside or outside of this room we're just saddled with the the task of trying to figure out how to move this forward and how to continue to you know keep schools open to the best of our ability but yet trying to keep people as safe as possible and i know that's hard and things have been changed on us throughout the process and so um you know there's definitely plenty of sleepless nights related to this just trying to knowing that you know you've got the weight of over 35 to 40 000 people looking to you to help make decisions related to this and that's not just u5 that's everybody pretty much in this room and so i just think it's important people understand that and know that because we will definitely try to do this from our heart but and i've said it at numerous board meetings i i don't know what the right answer is to any of this and no one's whispered it in my ear just yet and so hopefully we can get as close to what we think is what's best for kids and best for staff so i wanted to add something on i i this is one issue that has brought in more emails than any other issue in my eight years on the board and not all of those emails get answered i personally am choosing that rather than read a few and answer a few i'm reading as many as i can and foregoing answering others because i think that it's important to get everybody's input and i sure that everybody else on the board is trying their best to keep up with the number of emails that we have received on this particular topic um it really has generated i don't know if i had a graph it would it would definitely by far be the longest bar on the graph um so i i think that we have had a lot of community input and i think we've tried to keep up with that the other thing i wanted to mention was just that when we're working our way through this process we're really there's the five c's there's children what is best for children there's the community what does the community want there's common ground how do we find common ground and i think that having five people from the community actually is a really good representation of of what everybody's thoughts are and when we come together and and the forces consensus when we build that consensus we really do um i think we come up with it with good solutions and then the fifth one is constraints and we are under a lot of constraints this is a worldwide pandemic i think most of us would want to make choices that are careful and and thoughtful as we go through this and i think everyone on the sport is trying to do that yeah along those same lines i think that one of the things that you you suggested last meeting dr santa cruz was that parents email us which they have and and since june well actually since all of this started we received a lot of emails um but you know i didn't take a tally i think it's been fairly even on both sides since you said that last week i think that about half the emails we've had have been absolutely keep the schools open and the other half have been um hybrid or being careful so you know you did ask for community input on that um you know my concern goes back to the fact that when everything changed a week ago with the uh governor's um announcement and we are now um doing something that's completely different than what was recommended even by the governor and then arizona school board association the arizona school administrators association i'm not sure where aea stands with this but they recommended that we go that we stick with the original recommendation which once again what does that mean is it maricopa county is it our district you know we we really we're really being having to make these decisions without a lot of and this is my opinion guidance and i think that's what makes it so so so really really really difficult to make this kind of a decision i've spent the last three days at a hospital because my husband had surgery and the protocols at a hospital are unbelievable i spent a lot of time talking to some nurses that have dealt with with uh covered patients and things like that and it's given me a different perspective about it and so you know i think i've always spoken how i feel but after sitting for three days listening to people who are dealing with this on a daily basis it kind of scared me so you know i'm certainly willing to talk about everything but you know they they've seen the worst of the worst and i get that you know you talk to someone that's dealing with it and then you talk to someone who's not you're going to get a whole different perspective i agree the information certainly runs the gamut and i appreciate the commentary from all of the board members now and in the future related to this issue we hear our community when they tell us there are some inconsistencies in applying the protocols at the school level well i'm not sure i would disagree that that doesn't occur because it's a human enterprise and sometimes people will apply their understanding differently hopefully their application of the understanding is not so far away from the actual guideline that it puts anyone in danger at least that would be my hope but to completely negate or disregard the idea that there may be inconsistencies i think would be preposterous on my part at least if not all of us we know that and yet that's not an intentional kind of behavior on the part of anyone the cleaning protocol the sanitization i'm absolutely certain that from time to time it is as intense as we want it to be and other times because of whatever circumstances may occur on a school campus or with a staff in that evening it isn't occurring as consistently not because that's an intentional issue it just is what happens in the day and yet others may say to us yes but you're in charge and you should know that and correct it immediately and i think that our leaders on the campuses when they are aware i would hope are addressing that as immediately as possible i say all of that and and many other things just so that at least on a global answer to some of the questions in the emails that we've received where we're not blind or deaf to those issues we know that that that could and does occur the other issues relate to how and when and why quarantines occur and who makes that call and when is it and why does a quarantine occur in one circumstance and not in another circumstance on campus x as opposed to campus why uh i don't know the answer to that question i'm not there on the day-to-day but we have health professionals in those areas who are making those calls and i am hoping if not imploring and believe that they are following the protocol there as closely as they possibly can and then the consultation that we have with county and state health as we need to uh one of my big questions ms frost is have has as any of the have any of the agencies at the state and county level expressed any concern with how we are operating as a district to you and requested that we modify some of our procedural and processes no they have not they have thanked us for answering the phone and for working closely with them they are up against a lot right now they recently announced that they would be asking us to do more of the investigation because they don't have enough staff that is a concern for myself and for our staff members because we have we have a limited number of staff as well um but we are being as thorough as possible with asking the teachers um the seating charts the coaches everybody involved to make sure that we're doing our due diligence and finding the students that need to quarantine so from that point of view it becomes a collaborative between our staff here as one agency with the county and state health as the other agency so and we have heard over and over again that the recommendations are guidelines and that the final decision is going to be placed in the lap of local boards and administrations and even when letters on [Music] community spread or outbreaks that's a collaborative effort as well we give them the information they tell us okay it's time for a letter is that a correct assessment that's very cartoon of the biggest frustrations i've heard from our community is for instance we kind of tried to drill down that an outbreak is two or more cases on a campus that are not related outside of the campus and so when you get a campus with two or more cases the community members are expecting to have that outbreak letter right away and what we are seeing and what i understand on our side of it is that county cannot declared an outbreak until they have completed every single investigation and made sure that none of those students had interaction outside of campus when you have two or three sports members or two or three members of a certain grade level they really have to make sure that those students aren't friends of a club outside of class or all those things and it takes time county is telling us that the phone interviews with the parents and the students are very lengthy sometimes they don't get a hold of them right away so it can take a week to finish an investigation and during that whole time we see the number that is above two and so we know that we are at that place where we could declare an outbreak but that's not our place um county has to do that part of it and so it's not us trying to withhold any information we just have to be patient and as cases go up their investigators have a larger and larger burden and it takes longer and longer i'm glad you said that ms frost because therein lies the reason for this discussion is we're looking for an interim kind of effort process for us to try to contain what we know might become something bigger or could become something bigger so we're looking at the percentages and the impact on local campuses individual campuses and whether or not doing it that way makes any sense as opposed to shutting down an entire district my guess would be that if we had all three in the red and community spread was rampant and we could validate for ourselves that that was absolutely necessary we would shut down that would be my guess i i'm one person on a five-member board but it would seem logical that that might be an approach we could take but uh that's what this is about and that's really all we're attempting to do we're not trying to get between the cdc local health and the district and uh try to communicate that we have all the answers we don't we're just looking for a process and doctor i just i i would like to for us to have a discussion if we can about um the three different criteria and miss frost you might not want to leave yet sorry you might as well just stay here you know when when i first started watching this whenever it was when we first started getting this information you know i just looked at all three of them and it didn't seem like any of them meant one more than the other but now that i'm looking at it and this is just this is what i'd like to have a discussion with everybody to me that the most important one is criteria one um the percent of cases that are actually you know there um covet like illness i mean that could be somebody every morning when i go to the hospital they said have you coughed sneezed run a fever or whatever and i think if i answered yes to one of those then they probably wouldn't let me in the hospital i don't know so i'm not sure that that's necessarily on the same playing field as as number one and then to me number two is kind of in the middle but from what i'm gathering is from what everything we've said they've all been equal up until you know right now so i'd like to have a discussion about do we think that one of them is more important than the other or they're all the same or or what okay do any of the three issues weigh equally or should be one one be weighted more heavily than the other mr carr did you have some commentary well i i was just gonna add to what you were saying and one of the reasons we're looking at how we can affect one school is we hope that by taking some proactive issues or proactive steps excuse me where we have a hot spot will actually contain help the community contain and therefore we never get to the three red you know so i mean we have we have to face the reality that may happen but that's i would just simply add to everything you said that that's that's our hope is that it doesn't spread to where we have to close the whole school district or we're even having that discussion in a meaningful way my question to you mr jetty is which one in your opinion weighs the heaviest the first one how would you read that just less than 100 cases per the actual cases is i think isn't that what number one is that total the actual cases where the other is just the cases two could also be positivity could be part of that but i'm not sure that covert like illnesses is something that i don't know i mean i i don't understand i think can i can i i think number i think cover like illnesses is important i think all three of them are important i do think they are because i i but i would be fine if you wanted to look you know if it goes substantial in two that we have another meeting but um because remember from the beginning we were trying to flatten the curve right and why are we trying to flatten the curve so that we have enough capacity in our doctors in our hospitals and our ventilators and all the things that we can actually treat and so to me it is important to see are these cases actually are we seeing cases where it's severe enough that people are going to the hospital with it or maybe there's a less severe strain that it's kind of you know changed a little bit i don't i'm just coming up with things but i'm just saying or maybe with the people that are getting are getting it the 20 to 44 year olds is a lot of it right now we don't see them going to the hospital as much so i do think there is room to look at that because it does put a it gives us information about how is this affecting our whole community and our ability to care for and treat and make sure that our community members have you know the treatments they need and the doctors and the ability to be treated so to me i i think there is some again you know the numbers that have been determined as minimal substantial minimal moderate and substantial i know many of those come from the cdc as well as the state and county now um i think it's important that we watch the trends and just start saying are they you know are we trending up are we seeing a huge like a exponential increase a sharp increase are we seeing a plateau you know i think that's to me is also telling so that's my thought i don't know if anybody else has thought no i i really appreciate that because you know i think that that we're being put in a position to interpret data that i know personally i'm not trained in so that's why i asked this question is you know is there is there a difference or are they all the same one outcome good mrs brock how about we do this one concern i have about the cover-like illnesses especially as we reach flu season is that there's no differentiation besides two of the symptoms and so if that's not a delineation of an actual positive covalent test then that those symptoms could be anything so to use a benchmark that is you know not even quite a full assessment of an illness to me is a little bit worrisome i i can't i can't think i think i read this in the arizona republic but there was some concern that hospitals and somebody may have to correct me because i'm just remembering something i read um hospitals don't have to report the covet-like illness but it's it's not a metric i mean i'm sure they tried at the beginning but it's it hasn't changed much over the time that we've had it because it's not one that's well reported or well documented it's staying like it stayed it's stayed lower it's gone lower it's stayed at two or three percent week after week after week and will not necessarily go into red that's unless we start seeing more flu patients and then they put that in the criteria i i don't know personally i find it strange i'm not a trained epidemiologist either but i just find it strange that we're using that as a criteria when the common cold also fits those symptoms the flu fits those symptoms allergies can fit those symptoms so yeah you know i i've looked a lot at the different metrics and trying to understand what drives them as well and every each of the metrics has its positive negative so to me you almost have to look at them holistically i mean if i look at the cases 100 cases per 100 000 that number dipped down at one point to 33 the week that started september 6th and if we're following the current data the week that's just concluded we're trending towards about 121 in that number based on the live data on ade so my question naturally becomes maybe this says something about me in a not so positive way i don't know but what led to the 88 increase and there's two elements that that adjust that one is the number of people being tested and the other is the positivity rate and mathematically you can isolate those two variables so if i look at it though through through those variables and and compare it that 88 increase 49 of those have increased because of positivity so we would have gone from 33 to 82 but we're at 121.

that comes when we get to a point in a motion i don't know what other dynamics we need to be concerned with uh dr mccord i think outlined them quite well in the verbiage you provided in terms of a road map and an understanding anything you wanted to add to that october court no i think that you know i i mentioned camp overtly earlier there at 20 and and again that's at a little over one percent and um i only say this that that there's a possibility that we could have a school going hybrid on monday and that determination a lot of the things we talked about in terms of processes could possibly kick into gear tonight and and get rolling tomorrow so i don't know how much we want to just discuss percentages before we get to the part of the board meeting where we talk about motions and so forth but in looking at the high schools you know we have a wide range of sizes we have high schools that are as big as highland high school over 3000 kids and we have canyon valley that's 218.

um again that i think is something that would really be beneficial for our campuses in terms of the beautification and then also give some discretionary funds for our sites to to make some decisions um to do some items that you know as you know the budget is limited so that give them an opportunity to enhance what they're provided at their campus and i'll answer any questions at this time dr fowler i have a few questions yes um so for our ptos can you explain when they would have to rent their facility do you know because they were listed in the tier 2 group an exam well an example might be maybe there's a special clinic that they're putting on as a fundraiser that goes beyond maybe what um their coach is doing or maybe a special event that requires them to use our facilities i i wouldn't think that it's often a time that we rent them out to them but there is a process if they want to use it for special events so that's not including their regular meetings that's not including any uh campus stuff the festivals or anything like that that's if they're choosing to do like a fun run outside of a school time open up to the community type yeah fundraiser that's correct yes okay and then my other question is i understand the need and how important our facility rentals are i have a concern though that we're not putting our schools and our students first and as of late i've heard lots of concerns on groups and clubs having a hard time getting space that they would normally have access to because we've rented it out and again i understand that additional revenue and the importance it is for our district and our our campuses however there are students campus first and so is there something in place especially as we look to potentially change these rates that we can have more guarantee if you will for our own students our clubs our sports when i'm hearing that our own sports teams are getting kicked out of their gyms because we rented that space out and it's normally their practice time that's a concern for me so i want to make sure that as we do these rentals that we're making sure that we're not taking that away from the students that are already on that campus so is there something we can look at putting in writing there vice president reece i agree with you completely and we do have it in our policy for for facility rentals and so if there's individual cases um certainly our extracurricular programs would take precedence over any rental facilities and so we shouldn't be renting facilities at the expense of any student practices or club groups wanting to meet and so if those are situations we can talk offline i can address those but no the the use of our facilities is for our students and our clubs and our groups the rental part of our facility would be after available times that are available you know that that they're not being used by our clubs and and groups so we should not be taking opportunities away from our students in our clubs and so i agree with you completely and in fact that's something we work with the sights on in terms of the approval process and then um just adding a couple extra layers to make sure that that isn't occurring so i'm completely in support of what you're stating and that is is how we're supposed to function this is in additional to any openings that we have is when we would rent it we're not going to rent it at the expense of or the cost to practice time or opportunities for our students on campus perfect so as this goes through if we can just continue to remind our sites of that as we're dealing with rentals and whether it's through community yet or our sites again i get this rental income is very important it is a way for us to be able to provide some additional things to our campuses and that benefits our students but it shouldn't be at the cost of our students so as we look at this if we can just kind of keep that in there too please vice president reese members of the board one of the things that i would like to share in addition to this is in the theme of processes and procedures that is deeply aligned to our strategic goals here as a board one of the things that sort of brought forth the need to look at the fees here was what are our processes and procedures for facility rentals let's write them down let's go into detail which caused us to look at practices and what we're finding and where do we need to update in fact we've created a powerpoint to kind of go through this process with principles and in learning recently about some issues where there were some siloed uh communications as we're refining this even an additional approval process involving the athletic director before a facility is rented out for so there's a final check and a site approval first we're we're fixing those processes and procedures which brought up the need for looking at these at these fees because again this is our civic center fund and we need to make sure that it doesn't cost us to to do that and this needs to again we don't want to be the most expensive but we also don't want to lose money so we were kind of looking at us as a goldilocks rule not too hard not too soft but just right what's the market value so you'll see that we had done an analysis of of others and where were we off and our own rentals of this where we recommend improvement so two two part processes and procedures and how we're renting and then the fees and tonight we're looking with you at the fees where we saw we might need to make some adjustment when we do rent them perfect thank you mrs kaler yes i was just going to say that dr foley and i had talked this last week about some of these very things because the situation came up and we want to make sure that we are taking care of our own first and foremost especially those of our boosters and um sports and things that parents are investing into our fields and into their programs and then if you have somebody come in and that doesn't take care of it the way we do it's very disheartening so i i i commend dr foley for getting the meeting together right away and trying to make sure that we moving forward when it comes to community ed that there is a more communication between all parties involved thank you for that will we get a chance to see this presentation before we vote on this item the presentation you were talking about that you're going to give out to principals on the order of is there a way that we can maybe see that before we vote on this and again two two pieces of vice president uh reese member wilson um yes two two pieces the pres the pres presentation for the principles is really for them to know their process for for what we're going to follow what we could do is because it's not connected with its processes and systems not fees so this is a fee item you'd be voting on but what we can do is put it in a superintendent report for you to see the presentation that's being provided to principals we also could do it as an information item and we could talk about what those processes and procedures are but for voting this would be for the fees and we would only be recommending as you saw which ones in the tier so the the good news is in our analysis there weren't very many recommendations of adjustment we were making we just needed to make sure we weren't losing money um in the cost that it caught to open to close to clean um to staff it through community in thank you and the only reason i brought it up is that if we do even need to look at higher fees because we have we may have more restrictive time i mean that's that's the only reason i brought that piece up at the same time with the fees so if we're comfortable with the amount of available time we have for outside rentals if we're taking care of our own and that these fees will cover our costs and help support the schools a little bit then that's what i'm asking thank you any other comments questions all right thank you dr fowler thank you then we are going to move on to our 7.3 quarterly special education day school report vice president reece members of the board one of the things that we put in earlier this year was that we would do quarterly updates on an item that you had already approved just to give you information on where we were in the spending of that so that you can monitor that as an uh quarterly basis and so these were this is the summary of again what we have spent thus far obviously there was an approval of amount higher than that and if you have any questions we will we would have mrs miller provide the answers for that but this is a quarterly information update as we promised would read back to you on a quarterly basis thank you mrs miller just briefly can you just go over so that our community can understand that we have students that we are responsible for educating that in some instances we can't keep in-house and so can you just briefly explain what these expenditures are for we have a very small group of students that have special education needs that the iep team makes the determination that those needs would be best met in a facility that specializes in the type of need the student has as you can see on the board these are all of the private day schools that we currently use and all of them service kids with varying disabilities um some students that go to one would not be able to go to the other based on their need um so once the iep team makes that decision those students are placed there and we pay a tuition for them to attend we still do collect their adm but part of that is used to fund the tuition for the private day school perfect and just to clarify typically the adm we collect does not equal the cost of what we are paying for a private tuition for the education for these children is that correct unfortunately that is the case okay and then this is much lower than it used to be because we have moved um with your help and guidance we have been able to move more services within our schools to serve our special need population in our own schools that's correct this is right now of sitting at about um just under 800 000 less than what we've paid in previous years perfect thank you i appreciate the information here anyone have questions mrs millerson i just wanted to say thank you because i know that this is your baby and you take really good care of it and i never worry about these kiddos because i know you always take really great care of them so just thank you i appreciate that thank you my team is pretty amazing so i was just going to add the same thing thank you very much mrs miller for all you do in special education you're a great communicator with our parents and our students and staff and i appreciate your information for us thank you all right then we will move on to 7.4 our human resources quarterly esi report ms martens good evening again vice president reese members of the board similar to what dr foley said in regards to the update of information related to ms miller in her special education area this is the same underneath human resources the board approved us to use esi as a vendor for our substitute teachers as well as our rescue subs back in back in may june for this fiscal year and this is where we're at right now this is we've totaled paid out at about 000 and the amount approved was about 1.2 million and we have about 1.1 still left it's early although we've finished first quarter um the billing of that component actually does take a little bit of time to in terms of processing and doing all of reports in addition i'd like to note that this also includes our rescue subs which is new this year for us we have not had rescue subs in the past but because of the concern related to covid and absences happening throughout the district we did create rescue subs at all of our sites unfortunately there's one site where we have not been able to fill that position however we've been able to fill them at all of our other sites and seem to be operating fairly well miss martins have we had i understand we haven't been able to fill up the site the permanent rescue sub have we had issues getting subs from esi at all i would say that the issues that we've had is more along the lines of we have subs but they don't always want to work depending on the circumstances the the time the i would say the culture and climate of what's happening with covid if their numbers are increasing there's individuals who have decided and opted that they're not comfortable when we reach out to them unfortunately we've largely been okay there were a couple of weekends where it was a monday friday situation was a little difficult but otherwise we've been able to maintain it and or pull subs from one site location to another site location thank you any other questions okay then we will go on to 7.5 the review of the 2021 and the budget preparation calendar dr foley vice president reese members of the board i am pleased to have mr jeff gad share with you we're going to do just an information item to show you we are being really intentional and thoughtful about bringing information in this unique budgeting year with a schedule so that you can anticipate what we'll be bringing in when so that there's plenty of time and information for us to make important staffing decisions and an interesting year finding out danielle's kind of see he's going to kind of talk you through what we'll be bringing each meeting so that we are working toward having contracts out to our to our employees by our normal time in in march and what we will be doing together to prepare for that as well as conversations that will be happening along the way for us to make important other decisions when it comes to if we call for elections or not what our priorities are they're all kind of connected and part of some of the additional items that we're going to discuss tonight on the agenda as well so he is here tonight to kind of talk through kind of what you can expect at each board meeting that we're going to be bringing to you budget information wise so that that you and the community are aware of the work that we'll be doing from the finance department adam president members of the board this budget calendar is fairly detailed as you can tell it has some significant milestones and dates in it i believe all of the dates here are board meeting dates so it's intended to be an update for you at each one of the board meetings as dr foley mentioned there are several goals with this calendar it allows us to do thank you it allows us to do the teacher contract issuance process march 10th and and of course that's intended as you will know to try to attract and retain uh contracts our teachers earlier than others might and uh gets us with less you know we'll wind up with fewer uh openings at the end it also creates a um a planning process for capital out it's got a review process of the current capital budget that's granted to the district on a per student basis uh that's district additional assistance for some of you who may be into that topic for a while and then it it also talks about as you can see in february after we've passed the capital budget that's granted to the district annually it then shifts to a review of what overall capital needs to the district have and uh what the board would like us to pursue relative to elections uh the the subject of elections is pretty important because most districts do not are unable to satisfy their needs with simply the annual capital budget it just is not enough money it's also money that has been taken some of that money is taken back by the state that still has not been fully restored so the capital outlay budget override will be discussed later on in this process and then we'll try to couple that up with a discussion of a potential bond election by having both of them side by side because both are interchangeable in terms of what you can use the money for it's helpful to get the planning process where all of it's in front of you rather than just pieces so you kind of know what's available and and if you're going to schedule it or plan for it in multiple funds you can do that because there be three funds at this point your regular capital budget your capital outlay override and your bond and that relates back to uh some some lease payments i think that the district is currently making from mono most districts are not doing that as you well know and obviously those monies could be spent on program and maybe we can figure out a plan that's our hope to maybe restore some of those funds back to mno and not do that significant six million dollar annual transfer to capital um that's this district in this district this state spends as you know somewhere in the neighborhood of 49th in the country as to how much it spends per student and the last thing you'd probably want to do is to erode that low spending level by by use of that capital money when it's intended for your operational budget so you can see the the outline here we will be bringing to you at the next meeting a projection of next year's budget and some of these are are not easy to come by they are assumptions and they are projections when you're this early in the year and some of these budgets are reliant upon what happens with the economy so it is it's got some complexity to it but i think i think that it's better that we talk about it and have a planning process than not and i don't think anyone any of us want to have surprises if we can help them back in the spring or not have for the board options that they've told us about that they want to implement for next year and so it's it works i think both ways i would point out a couple of key dates um june 9th is the last date that the board can call for a capital outlay or a bond election and that would be held the following november so if if that capital planning process the calendar is intended to try to get some different scenarios in front of you to look at to see if you want to pursue the election process but you know that date comes fairly early so you have to have first studied it to know what you want to do the first part of june in order to have that option then in november the november option remember even if you schedule an election and it's successful you won't have the funds until the following july so you're talking 21 22 and 22 23 i guess in terms of implementing it except for the bond election which you can have funds earlier because that's the sale process and not a tax rate process i think that kind of summarizes it you'll find that we have four meetings in this schedule dealing with mno and that is the budget of concentration at the front of this schedule and the reason for it is what i just mentioned it's the issuance of teacher contract so if you're going to approve a salary schedule and authorize that contract issuance process in march we're going to be talking to you very soon about what we think the projected monies will be in emino what we think the obligations might be in mno for next year and we've done that on four different board meeting dates and so we would encourage you to after we have that review each of those meetings to let us know what you want as an additional information or some things that you see that you don't want to pursue that's a good time to tell us and we'll know then from a planning standpoint once the m o budget is is underway then you will start to see capital outlay show up and that's going to be a planning process that deals with the duh the regular annual capital budget the district has and then we'll try to focus at the end of this calendar on the capital outlay override and the bond i think that you'll find the process extremely educational and helpful and and you'll feel that you've had plenty of time to study what these issues are and can give us some direction accordingly so with that man and president anything that you want to ask i'll try to answer for you dr foley um can we make sure mrs anderson and mrs schultz gets this information as well that if if in fact they are joining our board in january and we have a lot of informational items before then i think it's important that they receive that absolutely vice president reece yes we will make sure that they get that information and what we thought was that this is very important too because it will allow the board and community to hear information three times in a public forum prior to any any decisions being made it will also allow us to have information along the way to have community forum or staff feedback and you know employee information along the way too so this is a really transparent calendar of progress as we work toward that so we'll make sure that our potential new board members have this as well as as everyone's aware that we're this is our plan any other questions comments mr glover always but only only two more times after this um so uh you know this isn't really you don't have to pay too close attention mr gaddis is more probably for i'm going to talk about evaluation process a little bit you know it is a tight market to try to find teachers as you suggested and so what districts have done is move them earlier and earlier and earlier and earlier and so when we look at when evaluations have to be completed it's it really is puzzling to me why we would i know that there are circumstances in which we have our eyeballs on certain teachers but it seems to me that before we issue a contract the evaluation process should be wrapped up and we should have a simple enough process that that can be done and i'm not i'm not sure that's happening really anywhere uh it seems like it sort of devalues the uh the evaluation when here's your contract and now here's your evaluation uh you know several weeks later um so that's just one thing i really feel like those dates in an ideal world could match up also i think this particular year and it's it's it's kind of probably too late but now would have been a really good year school boards can simplify the evaluation process and with all the pressure on our teachers and uh you know sometimes in some of our classrooms i know at other schools um i know of one instance there's a class of 26 kids and 14 are either ordered quarantined or self-quarantining so you have the teacher reporting work every day but it's also preparing work for those 14 kids in an online kind of environment the best that she can so the stresses and the pressures that uh principals are feeling and teachers are feeling it would have been nice to simplify it but in general my feeling on evaluations is is they really could be simplified in arizona and it would be better for everybody and we can really focus on the few the handful of teachers that we do need to focus on when we do need to focus on them rather than doing everybody year after year after year after year so thanks thank you any other questions thank you for putting this together it's good to be prepared and know where we're going and have target dates and and the expectations so thank you this is reid yes mrs keller it's a chat off topic but perhaps we could talk about just a brief timeline on our hiring process for our financial department real quick because i know that that is happening right now did you get that miss martens i i think she uh let me help uh i think she's talking about what your hiring deadlines and things are your timeline is for hirings right miss kaler correct as it joins in with the financial planning dates i understand your question correctly miss kaylar what we're doing right now in terms of looking at the broader picture we are looking to plan a virtual job fair we've done the in-person job fair in the past back in february so we're going to have our kickoff meeting this friday to talk about what that would look like for us as many many other organizations are doing things virtually this year for different capacities so if we follow the timeline in regards to getting our contracts out in march which aligns with what we have done in the past during my tenure here doing it right before spring break so that way it could help the employee as well as the site administrators so individuals who know that they want to move forward with us can sign their contract return it those individuals who have an idea that they might want to leave can have conversations with their principals and that way we could use spring break time to do some hiring in the bigger picture so the i will say it's unique in the sense that we are moving a little bit earlier this year than we have in the past but i think it's for good purposes and good reasons it will set us up better financially as we plan for all these other things and for our teachers to know in advance too so if i understand that correctly is that what you're asking it was kind of hard to hear but i think so okay thank you i apologize we can chat later too well and miss martens you're working obviously with us with this budget with mr gad on not only our our contracts and our retention but our future hiring needs and and what you foresee so you're having those conversations that will come into this calendar so we still have the information to for these deadlines on what you see our future need being and kind of what you need earmarked from a new employment standpoint absolutely vice president reese members of the board in regards to our timeline like i said we've shifted everything a little bit earlier uh previously we would look for staffing requests sending out in december for january we're doing it earlier we're looking to do that out actually here in november within probably the next couple of days or next week asking them to return them in december so we can then align what we might think we need for future staffing with what current fte we have something that mr gad has brought to us in regards to his expertise is really kind of taking an assessment and look back at our staffing standards and we've been working this last few weeks in the hr team in regards to identifying the number of allocated fte the number of vacant fte as well as those that are filled ftes at each site and department district-wide and determining what those numbers look like in terms of size of students and enrollments and areas to where there could be potential shifts as a result um based on what enrollment will look like next year and what we anticipate that will be perfect and then we'll see all that as these timelines and these dates come within our budget discussions thank you any other comments or questions all right we're going to move on to 7.6 which is the preschool proposed tuition increase for the 2021-2022 school year as i it is not a legal conflict of interest but i have a strong opinion of the viewed conflict of interest so i will excuse myself for the conversation miss wilson will facilitate this part of the meeting thank you all right i think you're up mrs gleason so i'm sorry board member wilson members of the board one of the things that we're and again you'll notice there's a theme here tonight when we're looking at community ed we're looking at processes and procedures we're looking at an analysis of what what we're offering what it doesn't cost us how do we continue to offer it without it impacting other budgets the need for this conversation again this is an information item but we have the lovely miss mrs mrs gleason and mrs richards who want to talk with you about our preschool programs and their proposed proposed tuition rates for us to vote on in a future meeting but an information item tonight okay we're excited to talk to you this evening board member mrs wilson members of the board president koehler cabinet and community i've got one word to express my gratitude to these early childhood development directors teachers staff members so will you go to the next slide please this has been a very interesting year we would have all not believed this a year ago on march 23rd we were forced to close our early childhood development centers due to covid but our teachers and our paraprofessionals did not stop under the amazing leadership of miss gleason and miss utley they kept teaching their kids through an online platform and this was during a time where we weren't collecting tuition but these teachers wouldn't let go of the kids and i think that says a lot this continued because on july 27th when our kids begin remote learning our preschool staff stepped up they worked with kids club and food services this went on um from the july 27th date all the way to august 17th when they had another opportunity to step up that's when governor ducey said you will provide targeted services for students that need support so once again here comes team preschool to basically save the day and they were very gracious the kids and the families were so grateful uh we are happy to announce that both saseman early childhood center and cooley received funding from the child care covered 19 grant and this was to bridge that gap in tuition that occurred to date each center has received 45 thousand two hundred and twenty five dollars in addition they are looking to receive another fifteen thousand seventy five dollars by mid-november so we just kind of wanted to frame the important role they play in our district they get our kids ready for school and those teachers are outstanding so anyway tuition is set for this year that we're here this evening seeking a tuition increase for the 21 22 school year okay so our next slide on this evening is showing our full-day comparisons so we wanted you to see what our surrounding districts are charging and i did just realize that gilbert is not on there but i do believe in some additional materials that you have that gilbert is in there so um i want you to notice that um the hours per day for our excuse me days per week are five hours or five days per week and then the hours per day does vary within the different school districts and then of course the price per hour and then if you would notice as well that our proposed tuition rate still leaves us very competitive as you look at other centers and gilbert their full day is 720 and it's 5.14 cents an hour next slide please okay and then this slide shows our half day comparisons and um a little bit more consistent there as far as um the hours per day for each of the programs is three hours um days per week varies just in mesa they have a four day a week program but as you can see the price per hour for each of those and gilbert's is um they charge 320 and it's 5.33 cents per hour so our proposed rate still keeps us very competitive a next slide okay and as we look at this slide what we've taken is all of the programs that we offer in higley for our families we wanted to show you um those comparisons as well um there isn't another district that offers quite as many programs as we do because we know that our community has a need for a variety of different programs and we wanted to make sure that we're serving all of them so you can see again the different rates and the hours per day are consistent with our full day and our half days are all three hours per day what we've really tried to do as well is to keep the increase under 10 for each of the programs okay next slide please all right we thought we'd get you with this cute little girl here pretty much sums it up our staff members are very important to us and we want to continue for them to receive a 20 discount this equates to for a full day program 130 off per month with the proposed increase it would be a hundred and forty two dollars off a month this is important because over the course of the year obviously currently they receive thirteen hundred dollars off a year so we wanted to share that with you next slide and if the little girl didn't get your attention this guy does so our staff members also have their registration fee waived which is 75 so why are we requesting an increase right now this increase will ensure that the revenue will continue to cover teacher and staff salaries plus their benefits it will the proposed increase will also enable us to continue to provide the quality learning experiences that higley families have come to expect and the surrounding districts are trying to emulate and this proposed tuition increase will continue to keep us competitive with our surrounding districts in neighboring corporate and private preschools in addition i'm going to add something um i think that the retention rates we experience with these preschool kids staying in higley even if they're open what we call open enrollment kids is worth a lot and we have a lot of our kids in our elementary schools that you can tell they've been in paddy's preschool i'll call it paddy's preschool but it's worth it's worth it when we start looking at that and the impact it has long term for these kids they're better prepared for school not just kindergarten all right i've actually gotten to see a lot of the kiddos when they do their kinder visit because our preschool does a kinder visit for all those who don't know um if you're in our preschool you get to go and visit kindergarten when you're in your last year am i correct okay that's correct and they just are so cute and they just melt my heart and they're so excited to learn and i get to see it so it's really cool i got to see it last year and it was just really cool to see those kiddos and how excited they were about that so thank you thank you any other question from mr glover mrs wilson yep thank you um well you know i've said before you know and and research supports this some of the best money you can spend is on early childhood education in all day k in terms of academic success success and growth and readiness um um that being said i i you know seeing i'm a little bit sad i understand it and i support you mrs lease and you know i do um you know people are really struggling financially and so it just it gives me a little bit of heart palpitations as we're talking about raising raising rates we don't know the out the economic outcomes of kovid and i know when we run into situations where people are struggling we always do reach out so i do i do worry about that i just want you to know that i am concerned about that i know you are too um but we have we have a great structured program as you said we have certified teachers and i will say again for the millionth time i think it's the best program in the state um for what what people what these young kids and these families get out of it so uh you know i will support this and i support you and um there you go thank you for acknowledging the quality of the early childhood program and the staff that we have who teach it highly qualified early childhood teachers working with probably one of the most most you know valued early childhood educator as a director so i honestly feel that again the quality of what we provide for early childhood in in the higley district is something that we can be very proud of so thank you for acknowledging that and and we too share the same concerns about about an increase we're wanting to also make sure though that this the community ed fund funds the the teachers so that we can continue to offer and compensate them as we look at increases um for the staff as well has there been any discussion in reference to as we increase to raise the discount for our employees to or 30 percent i ideally would like to see it free but that's another one but have we had that conversation to increase the uh i haven't seen that increase for our employees in a while i think miss martin's going to speak on that mr rutovich we have actually had lots of dialogue in the last couple of years related to this but because of the irs tax components if we give more than 20 then we have to tax our employees so that's why we've stuck with the 20 but i i'm with you that would have been a great option if we could have done that unfortunately in this case they'll give it that must then take it away in a different way yeah president taylor did you have something on the phone i i just wanted to reiterate a big thank you to our preschool teachers they wore many hats this past year and i'm very grateful to each and every one of them i know they're happy to be back with their little and not trying to tutor a seventh grade math student um also whenever i see a a post or any kind of social media about our preschools we get the top-notch praises across the land and so have to paddy's preschool and all those that are in support of these schools because they really are probably like mr glover said the best preschools in all the land so thank you for all that you do i know that this is a tough decision for all of us to increase any kind of fees right now but just know i think that you get the best bang for your buck with our preschool by far thank you did anyone else have any other questions all right i think i'm gonna go get um vice president oh mr glover we'll go get vice president thank you thank you so much and they do wear the cutest little hats when for i have seen the hats that they wear for uh for halloween they dressed up as crayons so i got to see them as i dropped off at cooley so they had the cutest little hat on with their crayon outfit thank you so much thank you maybe i should do a little sneak peek wait till you see the the uh photographs of how they're focusing on kindness so i'm giving you a little sneak peek oh it's good okay we're ready to move on all right so we'll go to 7.7 which is information on instructional materials vice president reese members of the board i am actually so excited about this presentation so i am going to ask if we'll pull up the instructional materials presentation i'm also joined here tonight with but with miss felicia malloy who will also be co-presenting with me but i want to start off with just sharing with you how excited i am to talk about this and we're going to venture back although it feels like 100 years ago i remember my one of my very first or very second presentations to you last year was talking about standards curriculum and instruction the the why the what and the how and tonight we're going to be talking about something else that that i'm excited about which is going to be the the what what do we do with our curriculum materials but one of the things that was a huge priority for our for our district um and for this governing board was processes and procedures and alignment to our policies and we want these things written down and we want templates and examples for them so tonight we have something that we're excited to show you on the work that has been part of ed services with the team for the last year and again a lot of this was in works and ready to go and then covered happened and so we're we finalized the process here and are bringing it to you so that you can see so if you can move forward a slide please okay so we're going to talk about supplementals and we're going to talk about core because these are both essential pieces and there's processes for both and we're going to talk with you about the guidance document that we've put together to handbook that helps guide our process and you'll also see that we have a timeline that we're implementing with our next adoption that was on our cycle with the science for k-12 so next slide going back to the who the what the why and and and the curriculum standards what we've put up here for you is and for uh discussion for the community is understanding is the idea that instructional materials go hand in hand with teaching and learning and there's the supplemental materials and there's that that are and the core materials so when we talk about core adopted materials that we're talking about is there there's actually uh there's statute and policy that outlines the processes that governing boards and districts have to follow because when you when you adopt a core program that is something that you're adopting for for everybody at that class or for that tier so that's the tier one supplementals though are also important and they too have an approval process but supplementals are a little different because they're based on then based on need one size as we know does not fit all there is not one curriculum program out there that will fit the needs of everybody and education has come a long way from the day where you open the book and you read the script you know we're truly as we discussed in previous board meetings together the standards guide what's happening in the classroom the tools are the curriculum and the teacher uses the data to meet the needs of students and so again we do our very best to get a core curriculum that provides nutritional needs but supplementals are what we use in tier two and tier three and they are based on the needs of the students and of course there's a process involved with that but it looks a little different so again our tiers of support align with of instruction also align with the tools that we use and how we use them next slide so again going back to core materials core materials have a different adoption process with them and there's there's timelines involved in this with with how you how you reach out and select them and work with vendors how you review them with with teams and processes how you vote for them there's a 60-day review before it comes to you as a governing board as an inform is as an item that you actually vote on to approve but you would want your curriculum team to bring with you the culminating work of this process where we would follow a process so core adoption obviously have a different threshold of approval than supplementals would um and again we have statute and policy that guides our handbook that everything is aligned to next slide now supplementals are also they are there's not the supplementals there tend to be more of because they're not buying them for every child for every situation for every school it's on an as needed basis they too should have some level of curricular alignment and approval but because of their very nature and sometimes how they're funded out of different grants or or or site funds they are not they do not go through the you obviously approve them in a ratified voucher you're aware of the expenditure but the expense is not huge unless it's over a hundred thousand dollars in which it would come to you per policy normally these are ratified they're they're they're done through different grants funds they're intended for specific purposes ed services should know who what when where and why but it's a different process because it's it's different it's intended for a different use the tool is really as needed so we think about supplementals and we think about core they're both really important in our in our and how we use them one of the things that we've worked really hard on in our district is figuring out what do we have and where are we using it and where are we in the adoption cycle because sometimes budgetary things happen that cause priorities to shift or standards change or needs arise or information causes us to have to look at our resources a little bit differently so thank you on our website one of the things you'll see that's been added to our staff on our staff side under the educational services side are some great resources one the new handbook for the processes that we're using for our adoption process for core materials and we'll talk about what that includes in here just a little bit more but it's more it's it's a its guidance as well as sample letters and what happens at each phase so that not only does it keep it in alignment with the legislation behind adoptions but also our policy but also our internal processes and procedures written down you'll also see two other lists you'll see the elementary instructional materials that are listed by content area identifying if it's an adoption or a supplemental that we maintain and oversee we now have tightened our process so that all things regardless of the fund for supplementals and services knows what we have and where we have it no knowing that supplementals will not be identical at every school it's based on need based on student and we want to make sure we're using the right resource for the right need so again this is something that is also now on our website that we're proud of that has just been updated and modified so that it's there for our staff and we'll also make sure people know that it's available but what i'd like for us to do for a second is just talk with you what is in our handbook that we've kind of put together that's aligned to this and how we're using this for our timeline with our most recent adoption that we're getting ready to begin the process for but again going back to why why are we doing this and how does this all fit mrs malloy thank you so before we begin any adoption we do need to look at all of our standards that are in the content area of that area that we're adopting so how do we look at those standards we assemble teacher teams we assemble our instructional coaches that all depends on the content area not every content area has an instructional coach therefore it might be just a teacher team and where we start we start with a strategic curriculum review what is it that we're looking at as far as our standards our focus standards what are the key essentials that our students need to know we then move to the curriculum revision and that breaks it down by grade content and course and then of course we move into that evaluation stage of the adoption of the materials and the last phase of course is staff development one of the most important things to point out is that it is essential that we that the standards are what we start with when we go looking for we don't go shopping before we know what we're looking for and we get really intentional about what are we looking for because what we find is that if we while no program is one size fits all that we do a better job of picking a core program when we're really looking for a standard alignment rather than going looking for something familiar to us for instance when we were looking at an adoption for ela one of the things we would look for is standards alignment not necessary story alignment because you could go looking for a book that goes oh can i find a new version of what i've had which would be which would be a natural inclination to do but if it doesn't meet the new standards then what happens is we buy this and this and this and this and this and not that we won't have the need for some supplementals but we want to make sure that when we go looking for the core that it's the best alignment to the resource that we have and that's why it's it's a key piece of what we go we do our curriculum work and then we go looking for what we need as much time as possible so next slide going back to one of the priorities we had is write this down what is our processes what are our systems so you'll notice that in that little handbook that we have that use attached to this um agenda item as well as on our website is this is our our guidance for and and how to uh do the establishing of the criterion rubrics that you use for evaluation what do the letters look like to the vendors to every step or phase of an adoption process if you do it well these are what it looks like and what it what it has to emulate down to the big part which is also tightly connected with legislatively with how do you do the negotiation for the cost because obviously that's a key piece as well as the review and the votes from the sites and teachers and the public display time period from the ordering and processing in a backwards design so that there's plenty of time for receiving these items and training these with training for teachers to look at this prior to implementing it so again it is truly a thoughtful process and then obviously the professional development which is should be ongoing and something that's part of our growth with a tool so again you'll see that our our handbook is kind of a is combination of both guidance and direction as well as the actual forms that they could use as a template so that we're being consistent in how we implement the process dr foley can i interrupt yes so when we do the reviewed by teachers and parents i understand that we've in the past we've had a set of all the curriculums at the district's office do we also provide another location for teachers and parents to review is it at every campus or just at the district office president kaler good question and as part of this process one of the things you'll see is that we're requiring that that that vendors understand that not only do we need a set here for the district office but a set of each of when you come down to the final two both products go to every school site that would be impacted by the adoption so for instance if it was a high school adoption it would be at both high schools if it was a k-6 it would be at all k-6 if it was a middle school would be at both middle schools so depending upon the adoption that we're doing for the grade levels every school site would have one of each of the things the the products that we were reviewing for those curriculum materials as well as on public display um so that would be an important piece so people can look at it and give feedback obviously the one that's recommending will also be at the district office for the extended period of time so that anybody who wanted to see it it didn't go to a site we could do that it's a it's a component of the requirement of the adoption dr foley could we also get them at our preschools now that we've learned how great our preschools are and they feed into our elementaries um having those preschool parents be able to view them that might be a great opportunity as well and again it would be depending upon if they were impacted by the adoption we would make sure that obviously that was at the site so again the guidance document it just provides again this resource for us to have and so um next slide we'll share with you kind of again there's phases to this this and you'll notice that this isn't just you start and you do there are key pieces you need to have with each phase and so there's a timeline that begins to put science you'll see is an attached document to this that shows how much work goes into each phase so this is just kind of a general gist of the work that happens in each of these phases so there's actually four stages to the adoption the first one is called the preliminary we have the months there just as reference the adoption process can start at any time the preliminary phase would be the most important and it's where the teacher teams are so critical it is the most important they will set the tone for the adoption this is where they will get an outline if there have been any changes to the standard so for instance with science we have been doing an update to the science standards already and so it's going to be critical for us when we assemble that team together that we review all of those important changes to the science standards to make sure that they have an in-depth knowledge of those prior to even beginning that evaluation process so that's essentially that's your preliminary we're assembling the team together and we're educating them based on those standards then we if you move to the next slide we move into phase one of the textbook adoption and essentially the bottom line is we want to narrow it down from all of the great resources that are available down to a maximum of three or four and during that initial preliminary phase the teachers will be establishing that criteria for looking at those textbooks next slide going on to phase two we're going more in depth at this stage we're looking at how will this textbook be used within the classroom so now we're looking at all of the intervention that's provided in there all of the enrichment that's provided within the textbook and taking a look at the diverse needs for all of our students key here is the negotiation with the two final publishers so we at this point we're trying to narrow down to two and unfortunately you know one of our considerations is cost so we've made sure that throughout all of this that cost is listed in every phase because it is not a good thing to arrive at the end and know that you can't afford the book that you want right so what happens is that this is we use the criterion for what do we need what we want and what can we afford and of that and again we want that alignment there but we're not going to send something out for you to vote on to have you come back and say we fell in love with this resource oh we're so sorry we can't buy that um so again that's why that's part of this phase two as we narrow it down to our to our our phase two next slide we then go into phase three which is like whew this is where it gets down to the legislative pieces that we've got there we we have a vote from sites that bring recommendations we get feedback the final one again there's that 60-day review so you've had from the time we've made some decisions before we bring it for approval we have 60 days and then we make a recommendation to you to to approve this this being one of the things that makes it very different than a supplemental is the extended process and phases that happen prior to recommendation but this is great because we can come to you as a committee that says here is the work and what we've learned along the way and our support for this recommendation obviously then upon approval a recommendation is made and then we begin working on the in-service and receiving of the materials so that's our for phase three dr foley can i jump into the weeds for a second um this did happen i think with uh with our math adoption but it's important especially as we're online more and more but it used to be when you got textbooks like then you got like a cd and it was like this electronic but now it's all online and so you have flash and all those things so i just i know you know this but just to point it out to involve technology along the way so you make sure when you adopt it that it is something that can be used and we have the capacity and ability to if if you know entire databases students needs to be uploaded but that's so important now and especially as we're mixed online and headed towards one to one so just a technology plug board member glover that's absolutely appropriate here's the absolutely appropriate and so important the other thing we've also learned and you and i have had conversation about this too in this in this era of technology things one need to work with all of our our tools but the other thing is sometimes publishers promise you uh what a project will be eventually versus what it is right now and so one of the things that is really important in the process when we're in phase two narrowing down to three is that we actually go in and look at do are these things just pretty packages that are going to happen eventually technology or do they actually really work because the last thing you want to do is buy something that doesn't is promised but not not developed completely yet so that's one of the things those of us who have done major adoptions have learned the hard way um along the way um and and it's a key piece to that so thank you for that reminder and dr foley also real quick kind of jumping in with mr glover there is um they showcase obviously their best part and what may be first year free what we learned with our math adoption when alex was included in when we purchased it but then it was an ongoing purchase to continue to use it and so again like mr glover said i know you guys know all that but it's just worth repeating and mentioning that especially you know a lot of these publishers they've already been working to move programs more online more electronic and you know that's happening even faster right now and so um yes it's important that we know what we're getting what's an ongoing cost what's included and things like that so when we start using a particular part of a curriculum that's not part of the core curriculum and you get used to it some teachers use it more than others then you kind of have to keep going so um i know i'm preaching to the choir but it it's something that we we got caught up in for sure and recently so it's not like that's 10 years past so it's worth it's worth mentioning that that it's something especially with science and things ever changing that as we're preparing for science adoption that we're fully aware you got to keep in mind textbook publishers are not altruists they are in it to make money and just remind the people on the committee of that they are and and hence you'll see when you look in the handbook again these these just give some highlights basically but when you look in the handbooks you'll see the number of steps that are involved to help kind of coach and guide and to to to get the committee and team to really filter through these things so that it doesn't just accidentally happen it's part of the process and hence why we turn it into a guidance document as well as a you know policy processes and procedures you know one of the other things that we did change one of the initial things that we had on there was that we were going to have the publishers do presentations from stage one my experience has been that oftentimes you get snowed by the dog and pony show so we have eliminated the publisher showcase until the final two because then it really is looking at the standards it's having the that's why that preliminary phase is so important because if the teachers are aware of what the standards are and what our focus is then they're looking at that textbook looking for those standards rather than looking at what's up on the screen and what looks ooh and ah so that was a big change the shiny new car absolutely one of the other things that we did change was also we're initiating a parent group so we will be asking for volunteers to a parent group so that we can also give some of that same education that we're giving to the teachers to the parents so that this particular parent group can go out and talk to the other parents and say hey i got this training and this is what the new standards are maybe not to the depth of the teachers but so that they can have that knowledge and be able to talk about it so that when they're ready to look at those final two they really have the knowledge to look at those final two at all the school sites um i didn't see the parent group in the timeline am i missing it in the timeline not in this this is just like i don't see the time i'm like i don't see a parent group in the time and again this timeline is just a snippet from yes one from a larger one the other the larger one and it's in the handbook so it again i missed it when i was looking okay thank you it is in the handbook i will double check to make sure it's in the timeline but that is that is in the process but i definitely could have missed it when i was just bruising this quick question on the parent committee how are we looking to put that together initially we were going to look to have the principals recommend a name to us of someone that's involved at the school site so we'll have a representative from each school site can we also have it available that if perhaps it's out there that if someone's interested they can contact the district office i just we have very involved community members that may or may not have children within our school or may have perhaps a different relationship with their school leadership and that may be interested in serving or providing feedback so i just don't want to leave it limited to recommendations if we can avoid that that if there's any way if someone's really interested that there's a conversation and see if they would be a good fit for that type of committee vice president reece absolutely our goal would be is that we have a parent group too who can also get some information for again the filters that we're looking for the standards that we're trying to address so that when they look at this too they too are looking at it with the same kind of feedback so that we also have a chance to get their feedback because what happens is that the committee the steering committee of this in the the group committee goes here's the feedback we've got from the sites here's the feedback we've gotten from teachers here's what we've gotten from a parent group so that we have that information for us when we make a decision at the site level which is our preferred and then we bring that up to the district to decide so we're trying to make sure that when we have a core adoption process that we've allowed a process for multiple perspectives to give us information okay so you on the screen you see a sample of our timeline for the science adoption this today was our very first step we're bringing you the processes from our adoption and now we start the work that preliminary phase again is assembling the committee getting names from all of the schools leslie horn who's working with me on this timeline is also preparing a science course on the standards for all new members so that will be available here soon and we're very excited this is just our preliminary stage but it will be an ongoing process next slide again thank you for letting us share it obviously we have a policy on this there's processes for this but this what we've done is formalized it in writing and are starting that process with it you'll see a long a year and a half timeline here so that you have time to go through each of these phases and to do a diligence at a time when we're also trying to embrace appropriate social distancing and and and being you know sensitive to all those things too but in the middle of important there's in middle of urgent there's also important and this is important and we're going to start following this process so again information and we've got any questions or concerns we'd be happy to address dr foley just real quick science is so narrow um i just want to make sure for our like our high schools and middle schools that it's very content like we only have one physics teacher at each campus or you know where we may be limited on teachers that may be also involved in other things if we can gosh i feel like mr glover if we if we can make sure that maybe we're perhaps taking something else off their plate if i don't want to overwhelm them because of everything else that they're doing besides everything they do besides online that they're the expert in their field and now we're asking this is going to take some time and dedication and um obviously when we're looking at curriculum we want to get it right and science is so specialized what we're asking for and in some cases it may be the same teacher for perhaps the physics and earth i mean that may be the same teacher and so if we can just make sure we may be lifting something off of them if we need to so that they can participate in this because we just don't have a large variety and they're already taking on so much so thank you yeah that's great may i thank you madam president uh vice president acting president um well thank you both ms malloy and dr foley forget it for moving this towards uh another step closer to being online that's fantastic um i know you guys have been laughing at me for like two years but this is not about me i wanted teachers to understand and take seriously this huge investment it can be millions of dollars so you don't want to you don't want to pick something and then and then you know that wasn't really what we were looking for and then they keep buying all these supplementals it's a huge waste of money and if you don't have to waste money on some of those things that are uh duplicates then then salaries and other things that we need on our campuses can be filled so that's why that's that's why it's so been so important to me is because we can use the money to you know maybe whatever i mean raise sort of raise classified salaries somehow um you know if we don't have to spend it on on other things so um you know the other thing is there is a lot of movement in arizona with teachers and especially now we're online and classrooms are mdm people are moving um it is handy as a teacher to be able to you know maybe you don't have the best department head and they don't tell you that you're supposed to have x y and z now you can look and you can see well this is our you know this is what i'm supposed to be using i this is i do not see this in my room and where can i find it it's really helpful i think you'll find it was worth the time to put that on there so i think it's a win all around and i thank you i'm thankful for the timeline i really like to see the no the date and then what's expected on that date so i just really enjoyed that and i really thank you for your presentation it was great thank you thank you this is reid mrs kaler i just want to say um a great presentation uh great timeline and i'm just happy that mr glover's happy on his day out that might have been even more important at this point no no but for reals this is um amazing timeline and detailed information and something we haven't had in the past so i very much appreciate the time has been put forth in this uh entire process something that we can apply in the future perfect thank you all right with that we will go on we have a list of our future agenda items that we will be covering middle school and high school course guides at our next meeting the high school media center update at our next meeting athletic handbook can review student eligibility clearance requirements in december and then we get into the new year so does anyone have anything else that they would like to add for our future agenda items perfect all right then we are going to move on to our work study yes before we go on to our work study we will take a two minute break thank you you're going to give more to me pretty soon all right we're going to go ahead and resume for our work study we have our demographic study dr foley you want to start this one yes vice president reese members of the board we are excited for this next opportunity in conversation in line with the calendar we talked about earlier with with information for important decisions we have some we have an opportunity here for some additional information and kind of then want to talk about so then what do we do with this information and next steps so i'm going to ask dr fowler to kind of explain and introduce our presenters to talk about our our demographic study and the information we've learned and then we'll dive into the so what now what and what are we thinking about with this what do we now do with this information thank you dr foley vice president reese members of the board i'd like to introduce rick brammer from applied economics and also visby kuranji from orca winslow rick is is a statewide expert in providing student population and demographic data the study that you're going to hear tonight was originally completed early in the early this year the presentation though was delayed like everything else because of covid and so we we appreciate your willingness to hear hear tonight this study was actually provided to the district at no cost and sponsored by a few of our business partners this study is is provides very helpful information about current projected enrollment trends in the district in that as dr foley alluded to that will help us with our future planning and without any further comments i'm going to turn over to mr bremer thank you dr foley vice president reece members of the board um dr foley it's a pleasure to be here tonight share with you the results of our demographic study i will try to be as brief as i can i know you've got the full report there's a lot of slides here and the slides i have here really do a pretty thorough job of telling of what the report does so i'll kind of go fast and if i going too fast you just holler at me and i will definitely slow down and take some more time with it but if we look at the scope of the study that we do it's a it's a pretty standard scope for us at this point but we're focusing obviously on enrollment information uh grade level distributions other characteristics of the actual current student population the most important in in what the way we approach it is you know the geographic distribution how students relate to housing units and households and what that tells us about where we're going in the future and then in this day and age one of the most important things is to look at the alternative providers that are active in and around and through and between the district and that includes not only of course charter schools but other schools in other school districts and so it's an open open playing field out there um which is quite different than when i started doing this you know 25 years ago when if i knew how many kids lived in a neighborhood i could tell you exactly how many were going to be at the school and that is you know introduced a whole level of of complexity and it really makes difficulty you know in doing good planning work and people like this be uh have to pay the price for trying to you know make things as flexible as they can because of that the demographic characteristics you know of the existing population you're beginning to i know you're building crate like crazy right now but the end is kind of coming in sight here population is going to start to change a little bit the demographic characteristics of the existing population are going to become more important or as important at least as how many houses are being built we look at the age structure and the type of housing of households family households non-family holes households renters but the main thing we focus on is the age distribution of households because that tells me almost exactly how many school-aged people i can expect residential development impacts are obviously still significant at this point they've been tremendously significant in inventory of current projects what we know about what's left to be built on some of the ones that are coming down the road and then finally we use two different enrollment projection models and one to kind of cross check the other and the first one is a top down macro economic how does the district fit into maricopa county and what's happening in maricopa county vis-a-vis the nation and it kind of frames the projection if you will and then there's the second one the bottom-up model i call the planning grid model and you'll see those mids in a minute in fact we could go to the next slide and that way you'll have a visual well i'm kind of talking about but the district is divided into 82 quarter section or smaller size analysis areas and we had the privilege of serving the district back in uh 2012-13 and we actually created these at that point in time and because of that we're able to do a longitudinal look at you know the distribution of change and enrollment and that helps us a lot when we're trying to evaluate you know like i said before where particular neighborhoods are at so we'll go to the next slide and you know basically start back at the beginning and the blue bars in this graph are 40th day head count enrollment k-12 doesn't include preschool the red squiggly line which goes completely off the charts some of you who are here probably remember the pain that caused but that's the annual year-over-year growth rate and so um you know up until last year you know still except for the 17-18 year being positive all the way through not only during the massive run-up in the 2000s through 2007-8 a lot of people experienced that around here what's different about you is you kept growing albeit at a smaller at a lower rate but all the way through the great recession you never actually stop and that's that's fairly amazing the growth sense about 2013-14 has been majorly impacted by alternative providers your enrollment would be you know several several thousand students higher today if that hadn't occurred and we'll and we'll take a look at that how that's playing in but uh a really strong showing and right now back to what i kind of call you know positive comfortable growth you get that three or four percent per year really makes things work very nicely next slide please next way to look at the data kind of slice and dice who's out there is to look at what we call great cohorts in this case the average enrollment per grade in each of these four groups and just like other areas that go through a really fast growth period you see that k2 group pop out in the you know in the early 2000s and really that line you know it's up some but it's kind of peaked and you start to see the other grade levels now you know catching up and surpassing that i've never seen a district with a curve stay together this long and it's a testament to the strength of the housing market and the fact that there's not p families aren't moving in everywhere in maricopa county but they are here and so we haven't seen the last of it yet but when that k2 number starts to plateau you know the rest of them are going to follow it since this is a move-up housing market it could end up that in the end like in gilbert you have more high school students per grade by quite a bit than you do kindergarten first and second grade students but you haven't gotten to that point yet so it's a very interesting district um in in that way next slide um drilling down then i talked about looking at you know where kids live and that comes from you know a record for each student no personal information just address and what school they attend and things like that but we're able to turn those into real world coordinates and with the magic of geographic information systems actually put about 95 percent of the kids you know on the on the house where they live which gives us like i said really good information about student generation from particular types of housing and since we have a history now we can see well it's changing over time and these dots it doesn't show here but they go outside of the district we geocode all the students 1300 of your 13 000 students uh currently reside outside the district uh many of them to the east and to the south but certainly not exclusively next slide like i said in that last slide this kind of what seeds these numbers are what seeds my sub-district model and this is just a little slice of that data so this is from last year and the wheat what this map is telling us is the the colors because they're not all the grids aren't the same size i standardize it to you know students per square mile and so the real the colors are telling you the density of enrollment and you have some of the highest and some of the lowest density enrollment areas in the entire southeast valley so it becomes you know a little bit of a challenge sometimes when you're doing attendance area and facility planning because the distribution is so concentrated in some areas the little red numbers are the actual number of k-12 students coming out of each one of those boxes in 2019-2020 so um it's it's good information it's more of a visual than orient yourself but the next one um is is to me more interesting which shows us well between that period between our last study which i got it wrong it was 1314 but anyway uh and 1920 that six year period now you can also you can already see in this case the red numbers are the change in the number of k-12 students and so you can already see the parts of the area parts excuse me the parts of the district that developed first that are already beginning to lose kiddos and but you've got to remember that also during this same period the charter schools were growing so it's really not necessarily that that many school-aged persons left is that your enrollment went down by that much and by the same token when you look at the red areas where the increases have been blue for cold red for hot people argue about that with me all the time but that's the way i do it but anyway uh the the red areas would have been redder you know the growth would have been higher so it's all kind of muted um you know by the fact that we've had that that growth in charter schools next slide talk about the actual demographics of the district um very strong component where the under 18 population is still around a third of the population of the district many areas i work in it's 15 or 20 percent of the population so again still a family area you do see a little bit of slip where the especially the under five group is starting to lose in terms of its share of total population and that's kind of the first hint of what's going to be happening in the elementary schools and then you know kind of eventually work its way up a couple of kind of important and um takeaways also is those renter-occupied housing units are running ahead of total housing units so inspired the fact that most of the construction has really been single-family not all of it and we are seeing you know more renters enter the district and in a way that actually stabilizes enrollment levels because rental units turn over quickly and they tend to have the same people kind of people in them all the time whereas single-family houses people age in them and you know enrollment will fall over time the other the other big um indicator that i look at is those households in the 25 to 34 and the 35 to 44 range those aren't the ones you get high schoolers out of much older cohorts but those are the ones that are really driving the kiddos the uh the small guys and so again no huge cratering but down from 64 percent you know in 2000 to 52 percent now so the signs are there that you know the aging the maturation of the district has definitely become and that's probably going to continue to some extent and accelerate especially later in our projection period next slide please one of the things that i talk about with everybody and this is just birth rates and you've heard a lot about it in the news lately and during the recession birth rates in arizona fell by you know nearly 20 percent um and the number of births about 17 and i lagged those birth years down at the bottom there's a line that says kindergarten going across there and so many of the districts that aren't growing like you are experienced um pretty significant declines in kindergarten enrollment between about 2011 12 and 16 17 as a result of that drop it was interesting is that after that we had three periods that were three years that were relatively strong or at least the birth rate ceased to fall and that was during the economic recovery and every time in history when there's been a drop like this and then the economy recovers guess what the birth rate goes back up every time in history up until right now and the the type of impacts and the the young people that felt the recession uh in terms of their jobs in terms of their college debt in terms of everything have simply just put off um having families five to ten years longer on average than it used to be and because of that you create this one-time sort of shift and we're we're dealing with that gap right now we're still waiting for 2019 data to come out but i don't think it's going to be up so what that means to us is that even though you're a growing area between 2019 and 2023 as far as we know there's less kids in the pipeline all together next slide please we talked about the alternative providers this dot map is kind of hard to read i suppose at the scale but there are currently 10 charter schools operating in the district i enroll about 73 hundred students um kind of surrounded too within a mile of the outbound boundary there's another uh 3 600 students in those schools and so you know their enrollment over the last nine years this was 2010 through 2019 had increased by 6 500 students while years increased by 3 200 students which means during that particular period of time of course they captured about two-thirds of of the growth that was that was occurring um in addition there are some private schools that are you know serving around 1400 students and i think the next slide has numbers and we're not going to spend an awful lot of time with them in fact maybe none other than to see um what the rate of change has been both in district and and with those accounted for that are outside the district but what i'm getting out of it more than anything else is if you look back in 2014-15 and it was really strongly rated towards k2 k4 and the upper upper grades were very small and still in all the districts are more competitive for high schoolers you know than they are for elementary students that is still true but what we've seen especially in the type and the scale of alternative providers that you've picked up here is that it's creeping forward and it's having a larger and larger impact even at the high school level it's just something to keep an eye on and something that i recognized as changing um but anyway and it's factored into the projections and that's um you know it's important i think next slide please we will talk about development you know here just a little bit um there's been you know several thousand housing units added over the years but it's gotten pretty slim these days where and i'm going to make this so i can actually read it myself [Music] where you've got you know a fair amount of development obviously occurring in cooley station but they're rapidly chewing through the single family land there and pretty soon all that's going to be left is commercial and apartment land and so that's going to dry up pretty quickly and aside from some sort of infill on the south on the western border of the district and the larger acre properties the only game really in town has become saseman estates which has really just kind of gotten going i suspect it's going to build like wildfire but you know that's really kind of the only other major project you have coming so we're talking about you know build out we're talking about reaching the initial you know development of the district and on the next slide we talk about that that you know potential going forward um and we tallied up um about 7 300 more housing units that could be built in the district by all the current plans and all the vacant land that we know about what's interesting or kind of not sort of scary is that about 2600 of those are single family houses and about 4 700 are multi-family meaning apartments and town homes is that that's what i mean by multi-family and um moreover than that where they're located you know along williams field road and that entry to asu east and the i've been tracking this project since the conversion of the air base i mean that's how long i've been working out here and it's always looked like that it's always been the dream to be mill avenue or a nil avenue of sorts and that could still definitely happen but if it sits there very much longer and we go into any kind of an economic slowdown i believe you could see some of that land flip back to some different type of development too but they've waited a long time to get what they're asking for so they'll probably be pretty stubborn about it too but that is the focus of where the multi-family is and then the next slide looks at the same map except oh no it doesn't i didn't put it in the timing map which just shows you i didn't put it in here it is in the report that basically everything is active right now or it's going to be active very very soon and as a result almost every almost all that you see is going to build in the next 10 years which is why on the slide that's currently up you see the absorption of about 71 7 100 housing units over the next 10 years and it may turn out that they're not the all the multi-family units that we thought they were going to be but the interesting thing about multi-family single family is the yield of students per acre is usually fairly similar you get more units with less bodies and so i think we're going to have about the same impact no matter what the exact number of of housing units is but um basically looking at build out of the district which will bring the total population of the district up to just over 100 000 people um living in about 34 000 house households and this the households on the next slide that and here it's just shown as the households total behind this what i'm really modeling are those age groups by tenure so owners and renters and all those different age categories and the mixture of those is what drives that school-age population projection so school-age population is all persons living in the district 5-17 whether they go to your school or any school that's just total number of kiddos living in the district 0.721 per housing unit very high i mean not as not as much higher than some of the parts of the southeast valley but compared to maricopa county very high again a family oriented area that last year we enrolled 13 121 students which left a net difference of 7 000 an overall ep ratio because everyone has inflow and outflow of students of about 65 percent um now you do got to realize that of the 13 100 students 1300 come from outside the district which means that you're actually last year got 11 821 from within the district and if you divide that number by the 20 000 141 persons that gives you a capture rate you hear people talk about a capture rate of 58.7 so 59 um looks a lot like queen creek areas that got behind the curve a little bit while the charters were streaking ahead it's good and bad the way i look at it because it also means that there's about eight thousand additional students out there in the district that are in the offing and you know right now they're with the charter schools but even the idea or the concept of capturing back 10 percent one in ten that's 800 kids so the you know the bank is big enough that you don't have to hit it um as we go on in this presentation are we going to have a conversation during this presentation is what are the thoughts are in reference to capture or is this is this the time now it is a work study and i'm sorry that i rattled on i was we have a great program here in the higley school district and what i feel is we don't tell the story enough as you said the capture rate we're not doing enough to go after that capture rate when we look at it's it's not business as usual and and the more that we sit here we think okay students people move into the neighborhood how do we even talk to those families it's non-existent um it's interesting to watch that the colleges and universities have recruiters yes come come into the high schools to recruit students to come to them yet in our environment which is new i mean technically as i see it we should really have recruiters that i mean for what it would cost us to bring just as an example i'll just talk about it for a second as an example if we brought paid one full-time employee to be a recruiter the amount of money they could bring into this district i mean the person that could go and meet with the realtors meet with the new developers a new person comes in the community they used to call it a welcome wagon a long time ago when you came to a house person moved in they got this whole bag of new ideas they talked about the schools and things like that i mean we need to be a little creative here because like you said there there's seven eight thousand students that are sitting there that and i'm looking across the street over here there's a new subdivision going in we need to be having conversations with those developers with those realtors and somebody should be visiting those houses and walking into the neighborhood to ask them because the people what they do i know when people move in my neighborhood they ask their neighbors hey what's a good school district where should i go should i go to this school that they just built across the street or should i go down down the street here see that conversation is not taking place and that's where this capture rate like you said right you see some of the charters come in they have bells and whistles and all these types of things we're missing on that and i wish we would reinvent the wheel and take a look at be a little proactive in recruiting the children in our neighborhood i think that needs to be like even said a recruiter or somebody in our marketing department needs to to say hey welcome to the neighborhood and see what teams points but just mr tovic that's a good point and when people are moving from other places out of state i actually met with a family yesterday that just moved here from california and they said i just have to ask why are there so many schools they're like everywhere i'm turning around they're like what's going what what is this why why am i driving down the street and how come there are so many schools what what is it and had to have that district charter conversation as non-biased as possible but then i threw in but we're higley and this is what we do so um but and they're not they're just barely expecting their first baby but that was one of the things that they'd noticed was all the schools and so like you said when people are moving in if they're coming from out of state somewhere different they don't understand the difference for some between charter and district and public and what that means and and everything else so um if and it was my assumption from what i had been told that we were sending things to new residents was that happening vice president reece board member wittovich i i believe that when michelle reese was here dr thomason had shared with us that that was one of the things that they were working on doing there were little bags that they had uh put together for delivering to those to the extent of our capture rate from that or or how we were doing on that the update i don't have an update on that on the return on that but i will tell you we're currently in the process of identifying a new public relations person and when we went through the vetting of what are we looking for in this person and what does this role look like we talked and hearkened in our team to the fact that just like you had talked about with us earlier in a work study with us is that we are our own best kept secret and how are we going to how are we going to get out there because we pride ourselves in a boutique and we have for the size of district we have we have really great programming options but how do we advertise and build on that and and that was one of the key pieces we were looking at how do we do better at that because we do a good job of promoting to those who already know about us and not so yes they were they were doing that to the what extent that we were yielded or what could we do more of we are going to proceed with that with a new direction a new person in that role to help support us in that capacity because just like you see here that 65 capture rate how do we how do we help capture back our our students and our boundaries i have a quick question before you move on um i went back a few slides i didn't want to interrupt you you were on a roll um do we have a higher than um average number of charter schools in our district because it seems like we do yes when i drive i feel like it's a new one every block i mean i think the focus the focus here was not only the regular sort of market based the the great hearts and those kinds of people but you know american leadership academy you know has had a tremendous impact and that's just the way it is more per square mile other areas okay and then i just want to thank our gilbert and queen creek for being so awesome and family friendly because that's why people are moving here they're hearing about our awesome schools they're hearing about the great police officers that we have that are you know safest in the nation or whatnot so i just want to just extend the thank you to them well i have a moment too so thank you one of the things you might think about in that marketing message is that i find a lot of people that come here from out of state aren't familiar with the fact that the district and the city aren't the same thing and so when you say higley you might say well maybe you should you know the hickory district in gilbert i mean that probably should be right part of the first sentence because there's name recognition with gilbert now it sells and so higley yeah i i kind of know where it is but people like in many parts of the country the city council you know um what they call that suspends the meeting as the city council and they become the school board and then they go back to becoming the city council again and many people have come to that you know and this thing was scottsdale the other day we got into kind of an argument but this woman just couldn't get over the fact that scottsdale schools served more than the city of scottsdale you know it just wasn't a concept you know the two other things you guys said that were right on the money was one word of mouth is worth you know all the advertising there is but the other thing is is that with the plethora of schools i find that people who don't have the word of mouth influence go to the nearest building and they don't really care whose name's on the door you're gonna sign my kid up okay fine you know i mean they're just not not that discerning to know that they're picking you know a charter school over a higley school i don't even know that they realize it happened and that's a good point about the difference in names any of it well all of us who have run for an election as we gather signatures and we indicate we're running for the higley school board and they're like oh i live in gilbert yeah and it's like well what school does your child go to and they would mention one of our schools and we would be like no that's the higley school district and they're like and it's confusing and they're like i've lived here for years and my kids gone here for years and i didn't even realize that we weren't part of gilbert public schools and that we had our own district and and things like that and just real quick on this my concern and your numbers reflect your projections reflect a little bit of it is um i mean i've lived in this community for many many many many years and there's a lot of families that are just like mine and my last one's out out the door this year i mean she's a senior higgly won't kind of won't have my my own my kids in the district anymore and i'm not going anywhere i mean i love my community i love where we live and everything so like i said there are so many families that bought at the right time and that recession and everything didn't didn't harm us because of how and when we bought our homes and so people stayed and they're still staying and their kids have have grown up everybody on my street are almost original people there and there's only one that has younger kids than mine and so all our entire street kids have grown up and graduated but we're not going anywhere so we're sorry we're taking up space but not providing anything um any kids into the district you know we certainly appreciate your taxes nonetheless but we won't talk about that because i also have a small business in the district so we won't talk about that but and i'm happy to pay them you know and we've done some really some longitudinal studies that show that if you take you know a neighborhood or even like say about a square mile about the closest you can really do this is that there's about a 30 to 40 percent drop between peak enrollment and the bottom of the curve before finally everybody ages out and it's interesting because we did this as a case study and i picked four different places across the valley that were like really different mccormick ranch and dobson ranch and places that have been around long enough i could do it and um they all started at different places they had more or less kids because that's the kind of neighborhoods they were but the slope of the curve is identical and it really is that 30 at a neighborhood level so what happens if if you grow really fast like you guys did in the first part of the 2000s you should get a lot of people on the same part of the curve which means it's going to fall even further as a district than you would if you had grown slower you would never would have peaked as high so you do got to be careful with that and we are in the range now of looking at enrollment peaking over the next 10 years and it probably has peaked in the lower grades you know in any real significant way but the pressure at the middle schools and the high schools is going to continue it's still rolling forward and i think it's going to grow as it rolls forward because of the popularity of the area so it's not like in a in the inner city district a lot of times the most kid you have is kindergarten and every grade from that is less and that's not what you're going to have it's going to be the other the the other kind of slow so um but it is going to peak let me go to the next slide i know i'm um yes mrs kaler hi i am so sorry i'm not there in person i think all of this is very fascinating and very interesting can you talk for maybe a moment there's so many apartment buildings that are going up is that taken into consideration that your housing do you consider that single family oh yes oh yes definitely but uh with the character with multi-family more than single family you have to look real carefully at who it's marketed to and most of the apartments that are planned in the district not all but most of them are not being built or marketed to families with kids they're being marketed to college students and to some extent empty nesters but kind of not people in between so it's very it's very relevant i mean in some cases we can have three or four hundred units built and get you know 10 or 15 kids i mean it's that extreme or in some cases none but but by looking at the rent levels and the bedroom mix you see a lot of studios one bedrooms very few two bedrooms you know they're not looking for kids if you see if you see uh a concierge instead of a playground they're not looking for kids so you know it's pretty and that's what you're being characterized more and more as those you know that probably aren't going to have a lot of kids is it also true that charter schools mostly serve k-8 students and then most of the students would like to come back to the high schools because you have a lot more programs in the high school sports performing arts yes we had alluded that to a little bit when i was talking about what the charters were doing at the higher level saying that they were growing but as i also said yeah the capture rate your capture rate among high school students is much higher than among k-8 students and that's because it's truly hard to replicate what a full-service high school is with the teams and the drama and the dance and ap programs and everything that goes into that that's absolutely correct mrs keller i'm sorry i couldn't hear you did you have anything else no that was that's just my comment thank you okay thanks and just a quick note on the apartments like you said it depends on who they market to let's be real these apartments and their cost is not being marketed to families that they're like you said it's not that they have three bedrooms that are affordable for families to come in and and live they're being marketed to um either like you said the retirement type empty nesters or bc before children and that you may be able to afford a little bit higher apartment cost because the cost of the apartments that are being built here are are not being marketed to families and that's hard for gilbert i love where we live and everything and we have um great schools and but it has driven the market up and obviously as homeowners that's great as homeowners that it's driven that housing market up but it does make it very difficult for newer younger just starting out families to move here and to live here so that's that's really good points and for sure one of the biggest problems we face in economic development in metro phoenix right now is the lack of affordable housing and we're not quite back to drive to you qualify but when you start seeing lots of rooftops going up in casa grande and coolidge and things you know that's that's essentially what's that's essentially what's happening on the other side of that though is interest rates continue to be so incredibly low that i'm quite honestly surprised at the number of kindergarteners we can get out of a five or six or thousand dollar house i mean that didn't used to be the case you got to those kind of prices and you started thinking oh this is going to be junior high high school kids if any you know or something like that but what right now um the people who are seeking the homes are the ones that have finally decided to have kids which they decided to do 10 years later than i did which meant they've got a lot more money to spend than i did when i was looking for a place to raise my kids so there is a contingent out there that can afford it and i think that's why you still have a strong school age population and you know the popularity of your area and the quality of the schools i believe is going to continue to support that so this is just a chart of that same data where we're comparing school-age population to enrollment and you know it's sort of a low level but we see it be steady that ratio between the two is the green line and so it's maybe not as high as we might like it to see but on the other hand it's not aiming downward like it is in a lot of districts where i work so i'm calling it you know basically stable and it gives you maybe the opportunity to even bump that up in the future as we said because we know even though on here it says 7 000 that's actually based on the net number we know there's actually 8 300 that are out there that we could potentially grab on the next slide we'll just try to move along is you see that the k4 group um peaking in enrollment by you know 22 23 or so that and it will follow the rest of the projection period and then the other ones follow suit so the 5 8 doesn't you know peak until 25 26 maybe somewhere even later than that and then 912 is still in the process of peaking when you get to the end of the projection cycle but the other two groups you know essentially will be in some level of decline by that point and you know in between you're still gaining 2 100 students most of them are going to be junior high and high schoolers next slide there's a couple of them i think but this just shows where we see the change in enrollment occurring in the first five years and then the next one shows the the second five years and these are again based on counts but you see the major slowdown in the second five years where you finally get you know there's very few neighborhoods that are going to be increasing by that point most of them are going to be in some form or another of decline and how fast that happens will will be you know a function of how long you decide to stay in your house um vice president reece but but we're all staying in our houses longer because we're living longer and we're healthier and prices are so high that you probably can't afford to buy your own house anyway so people are hanging in there and so you're right it does slow down that turnover rate and that's going to catch up with us in enrollment the next slide just real quick showing how we aggregate the grids first to attendance areas so strictly looking at enrollment from the standpoint of where do kids live and so the next table reflects that so this isn't it's different enrollment numbers and you're you're used to seeing because this is not by school this is by where they actually live which also gives us that line on the table that says out of district so you can see precisely how big that is and and how it's been trending as a as a component of enrollment and you know right now in 1920 685 from outside the district k-6 that's a school you know i mean essentially so um it's an important it's an important component um you see the you know historical change we've had the 13 to 14 changes by attendance areas are kind of wacky because we opened a school during that period of time so but the grand total you know showed in that six year period about 1100 almost um new k-6 students versus only 200 um seven eight students versus you know 677 at the 9 12 level and as we go through the projection period you see those earlier grades slow down in the first five and then actually go negative uh in the second five and the distribution you know is shown again with my famous red and blue but we're looking at most of the growth that's going to happen to continue at gateway point in the higley areas and those schools get awfully awfully large you know by the end of the projection period and then you know significant growth at both middle school areas and in both high school attendance areas biggest wild card in my job these days is what's going to be the future from outside of the district i use a lot of science and what i do and this is hardly any of it because how many kids decide to come from you outside of the district is an extremely difficult thing to predict and beyond my crystal ball in a lot of ways in a lot of ways it's more in your wheelhouse than it is in mine because it's the programs it's the offerings it's the public relations and the marketing that are going to drive that number so prove me wrong and get twice that many and we'll all be happy um the the next slide is is the go-between because you care about schools and i model attendance areas so i'm always looking at what's the difference between those two so this is a complicated slide and you read it across to get school enrollment so as an example bridges elementary had 417 kids from their own attendance area 29 from centennial 27 from chaparral et cetera et cetera 77 from outside the district giving them a total attendance of 746 even though only 438 students lived there so they're a net positive of over 300 students and so when we do our planning our attendance planning our facility planning we have to take this into account and when we change facilities then we tend to upset this matrix but i've done enough work with districts over the years to know these patterns don't change as much as you might think they do the flow between the schools is really is really pretty steady and overall 81.1 percent of your elementary kids go to their designated uh elementary school that's high paradise valley is 65 percent full you know over a third of their kids go to a different school than the one they're supposed to and that's another thing that makes facility planning a rather interesting challenge is when you get that and sometimes you cause it by having a program in a particular place and then at least you know why sometimes you don't even know why the area retention rate line the greens that go across the bottom that just shows the share of your students from that area that attend their designated school so in the case of bridges that's 95 percent that's as somebody saying they like that school quite a bit and unless you're manipulating it with the program you look across and the euros are all fairly high i don't see any that are you know you know so so low that they really stand out but in some districts you do and it helps identify problems so anyway we can read these there's not nearly as much movement the middle and high school level of course because there's only two schools but there is still a difference in what it means in terms of the net enrollment you know the difference between who lives there and who resides there which is the next slide which then takes this matrix and applies it to the attendance area projections to get projections by school and and these you know have then that extra little bit of unknown in them because we don't know if that relationship might change over time and they just generally just reflect the attendance area numbers anyway uh with uh gateway point in the higley area and the elementaries um you know having most of the growth and then you know growth in all of the other attendance areas with williamsfield high school looking like the one that's going to have the most the most challenges in terms of numbers of new students so i've got a conclusion slide and then you can i'll open it up but i do think k-12 enrollment is going to peak over the next 10 years the only way it probably wouldn't is if you do have some sort of campaign that's wildly successful and you're able to bring back kids because the the number of new kids coming in is is kind of fixed it's going to be fixed so um and the existing population is going to age um while saying that there's no indication at all of immediate decrease it's not like you're on this edge where you've got your kindergarten class is half the size of your senior class and i have some districts where that's the case so you know it's coming at you you don't see that here so you've got a lot of stability even though you're getting up there and you're starting that um gentrification process still a lot of stability we know single family construction is going to basically come to a stop over the next 10 years and the multi-family housing that we're looking at just isn't going to be for kiddos and the final thing though is that we have two elementaries and both middle and both high schools that might need some help um in between now and then because most of that 2000 student increase that we're going to get in the next 10 years is going to be there especially you know especially at the high school level so um that's kind of the end of i'm thankfully i'm sure you think of my spiel but i'm always happy to take questions it's mr brammer right is your it's mr brammer yes okay uh well i thank you this was really great and really good for the board and i think the superintendents and the cabinets to hear um i was going to make a joke about what if i threw a pandemic in here what would that do to your numbers but well it's actually a very good comment because what it's done is destroyed my numbers for the most part this year because there's 50 000 students missing statewide five percent of all enrollment and interestingly two-thirds of that is k2 um the kids that weren't in the system very far um but nobody really seems to know where they went but we do expect they might come back and you didn't really have a big as big a dip as some but in some districts where we lost you know 12 to 15 of kindergarten um the interesting thing is we expect him back but in what grade because apparently kindergarten is not required or compulsory in the state of arizona or fully funded or or funded yet correct so but it's unclear whether those kids will come back as kindergarteners or come back as first graders and i think it'll be a mix of both and i think you're going to have your hands full with the ones who try to start as kindergarteners may not be quite ready your point about the importance of that kindergarten program yeah so i think it's going to be it's going to cause a bump in a lot of districts next year where they're going to get a bump of kids back you didn't lose that many you lost a few but it's not as big a factor here as it is in some of the other places where i work thank you and i also wanted to just add some some testimony um i remember many years ago i was working in gilbert and one of my uh we got into a discussion about well you know what's going to happen uh when there's build out and uh you know my perception and and i could be totally wrong but my perception as a teacher is when we did start to see declining enrollment we were in gilbert very un in gilbert school school district it seemed very unprepared uh to deal with it and it is very very very painful when you start to contract it means moving teachers that may have been at no other school their entire career it's just a whole slew of really unpleasant things and and my perception was that we did not our leadership at that time had not really planned ahead and you really have to start looking 10 years out and not the teachers really don't have to but the the leadership of the school community has to start thinking about that because it will really wreak havoc and destroy a lot of a lot of good will and and and it affects programs and where people are so this is very important i think it's really good information i won't be around in 10 years but [Laughter] i just think in closing our administration the impact that we can have on this for positive is the marketing okay and i hope that's something that we take away from this this workshop today that we can make a difference here guys and and it's all about us and it's not about business as usual we need to be aggressive here i don't care if a salesman or car salesman but we need to be aggressive in our marketing we're going to change his numbers in our favor and i think that hopefully is one of the takeaways from this presentation today well mr glover you asked what happens if we throw a pandemic in there some say there's going to be a baby boom because of all everyone being quarantined and everything being locked down so i don't know our numbers may completely change and we may have a ton of kindergarteners in five years that we weren't expecting so we'll see what happens with that but they say one of the things that has happened almost immediately was of course prior to the pandemic we had and still have a big push for housing urban housing downtown kind of housing and now all of a sudden everybody wants two or three extra bedrooms and so we have builders scrambling to try to figure out how to build five and six bedroom houses and that's not going to happen downtown but it's also going to mean your house and my house the big old houses that we no longer need are going to be worth a fortune i mean it really is so on my street and in my neighborhood houses are going super fast to those young families because it is the starting point or there is this you know a starting point from other states and they're bringing their children because the pandemic i don't know i'm questioning all of it because i think we may have another big boom in higley because of all the people from california coming there just isn't enough turnover to facilitate a big boom where the interest is coming from is the fact that um other than the hospitality and parts of the service you know sectors of the economy arizona economy has ripped through this i mean we're adding manufacturing jobs ready to wholesale trade jobs at an incredible rate we're adding health care jobs and and tech jobs at almost that high rate and so the attraction is here the immigration is is still here you know in spite of in spite of kovat some president reese you need to move out of your house so somebody else can move into it apparently and you got to go to an apartment is what he's saying you got to move into an apartment apparently that's the only option for you well the developers would like you to do that yes they would well and we don't we don't see the same turnover it used to be what like every five years was it five to seven years you would kind of see a neighborhood turnover not that fast as a neighborhood we used to say the average house turned over every seven to eight years and i don't think but everybody's on a different schedule so neighborhood-wide it's never that extreme but now it's ten years ten years okay so it's gone up by like 30 percent just the average it's at least 20 years for me so i'm 26 in at my house so yeah i understand well thank you it's great information and planning ahead and putting it all together and our town of gilbert website has a lot of information that goes you know coincides with this and helps and they provide a lot of information through their alex stuff so it i look at that and so now i look at this and so i definitely appreciate a heads up on what you're projecting so we also do a lot of work for the town of gilbert actually on economic development and on some of the transportation planning so gilbert is a familiar stomping ground for us so is it your fault that they reduced the speed limit on williamsfield to 25 i'm sure it probably is starting today 25 miles an hour on williamsfield road wait till they start ripping up power roads south of the freeway you're really going to love that one [Music] no they like permanently reduce the speed limit because of on street parking to 25 miles an hour so i'll keep that in mind i'll remember that next time be like no all right thank you so much this was great and i appreciate i know you've hung on to it for a while so i appreciate you sharing that with us i appreciate the opportunity vice president reece and members of the board going into 10.2 when we talk about so what now what so as as shared as we wanted to share with you when um rick came to our cabinet meeting a couple about a month ago and shared this information our thought was okay so what now what because when we're talking about just just to your point uh mr glover um when you look at um looking at you if you're not thinking several years ahead you're already behind so we and we need to kind of take a look at when we're looking at boundaries budgets when we're looking at building when we're looking at future growth we're looking at what are our priorities what are our resources what are what what those are all going to be really important for us to consider as we bring you information and plan for if we're going to consider going out for anything else what what does the future look like with what we know and obviously so then you throw a pandemic in the middle of that um so i want to ask mr dr fowler to kind of explain kind of a thought a thought process again this is a we're bringing this to you as an information item to decide to bring back to vote another time if this is more information that you want to get that would help us with prioritizing as we look at lots of needs across the district so dr fowler do you want to talk about our proposal then yes thank you dr foley vice president reese members of the board really as a next step and and as a cabinet we also heard this information one of the things that we would um are thinking about in terms of a next step potentially is that would assist us in our budget and planning for the future is and that's what this proposal is that we'll bring it back um jeff gad brought the the idea of the planning and the budget calendar and all those different components that that need to be need to be filled if you take that study and and some of those conclusions about we're growing to the north we're going to have more more need in our two of our elementary schools our middle schools and our high schools aren't going to be big enough i mean so start to to look at sort of our needs facility-wise and as you know my work been working very closely with mr reholtz over the years and we've been very successful in getting funds funds from the state and and we have a pretty good idea of sort of where our next areas are and what our needs are but what we'd really like to do is have a an expert group come in and just confirm for us what um what those areas are where as we look ahead and project you know facility needs um certainly we want to in the board's inform now but want to look at what the the data is telling us and certainly confirm that um you know as as board member wilson said as well if they keep coming then we will have to readjust it but based on what we're seeing there's certainly some some areas that we need to be planning for and prepare to to focus on and our it's our recommendation that we look at what what orcot winslow could provide for us and it's a facilities condition assessment and that's reviewing all of our school facilities um and and really kind of a second opinion for us because a lot of the big items we're gonna kind of know but then just to make sure with the experts in that field and be able to to be better informed and inform the board about what that that looks like i i think i think that would be something that would really benefit us the other thing that i think was included in this uh that is included in in this is since rick's information is now almost a a year old it would be allow him to to spend a little bit time and just update that to make sure that we've had we've got the most current information and we could see if if there's been any changes in that and so so kind of briefly that's what what that study would provide but really allowing us to have a second opinion and and the experts that that do the condition index allow us to uh have some more data to to make some really good detailed planning and look ahead for the next two five and ultimately 10 years in terms of what we need to do and where we need to go [Music] so i mean i'll answer any other questions that are related to that mrs reed mrs kaler um thank you dr fowler i i believe this is much really well spent for our district i think that having something partial eyes walking to our campuses and looking at everything um even myself i watched this step the other day and i was like oh my goodness this glory why aren't we exploring and so i think it's just time that we have some impartial eyes walk through every campus and give us all those direct needs i think that sometimes we focus on maybe being the loudest in our district what they need or want maybe more of a want and a need and i think it's time that we on the needs of the district i know that one of our cuts many years ago was custodians and maybe possibly maintenance and it's time that we start really putting some um money back into our schools and we haven't done that as well as i think we'd like to all of us so i'm i'm really grateful for this planning ahead for the future and it doesn't mean that we get everything done we need right away but i think it's really important to put that list together right away thank you just a few questions so how often should a study like this be completed vice president reese members of the board i know that um the last time we had had this type of work done was 2012 2013.

so you can see a steady rise in our census day enrollments that's the first wednesday in october following the high point last october we had dropped i believe that's 146.

okay but there were other issues surrounding that and things that you brought up which made you believe that for this for for now we really shouldn't be spending our time considering that is that correct that that is correct especially now that we've you voted we're going to need to blow up the the schedules to rearrange and put these kids in if we can't tell the counselors and the school staff what schedule they're going to be going to they can't do that work yet okay so it would it would it would be a mess and we do need a good amount of lead time in order to accomplish that because we know those counselors and schedulers have been just going nuts with having to to do all this stuff so so that's the other day tomorrow and that's so that's the other decision is to vote on do we table that consideration of the a b schedule at this point i move yes i i don't i want to go beyond tabling i want to just vote that we will not consider the a b schedule for second semester this 2021 school year okay um okay i'm a little confused here because you made a motion and then you need a motion so we gotta okay just the procedurally where we go on this can you two i was just offering a friendly amendment to make it clear what we were doing if okay dr kaiser agreed that that's what her intent was okay yes that's fine thank you and do we want to put that in a positive going with john's suggestion earlier that um you know make a motion that we will remain in the am pm for the right we had actually said that already um in the first motion we'll just put a smiley face on it okay so the motion is if i understand correctly that we will remain in the am pm schedule or sprint for spring should we need should we need to do that rather than be should we still require having social distancing right you mean instead of instead of being full-on yeah back to you i don't want to make the motion and stick it in there if you suddenly drop the yellow yeah yeah and with with tom's friendly amendment that in consideration of the fact that we are not uh that we are not going backwards but that if we should fully open up then we wouldn't need to do that so maybe the the motion should be specific to the modified traditional that uh chico unified's modified traditional schedule will be an am pm schedule okay so that we don't confuse it with you know going into purple or going into yellow okay okay is it is does that make sense erica kelly we're gonna see if she can repeat it back okay so what i have here is a motion made by board vice president kaiser to table the consideration of the a b schedule with a friendly amendment made by robinson to move that we not consider the a b model for the second semester for the 2021 school year and then further clarifying we will rem chico unified will remain in a modified traditional schedule with an am pm schedule for the spring 2020 21 school year unless we go totally out of coven correct should we need to be in social distancing settings is what i originally had okay unless that needs to be does that work that works so if we want to look at our i mean just to be clear and keep everything in line with what we have done so far we should be specific our stage 2 tier red modified traditional schedule will be am pm you know otherwise you're making if we're saying that we are going to be in modified traditional am pm for the second semester if we fall into purple you have no options if we go out of kobe do you have no options okay okay but the problem i have with that is we're not in red we're in orange and so are we officially in orange yes was it today okay we've been in much yeah it wasn't official until we were there for two weeks yeah yeah it is it is now okay so yeah but if we say it that way then should we go into stage yellow or even we're totally back to normal we couldn't go back to normal but then we wouldn't have a modified so as long as we say it's the modified traditional schedule okay as long as we if we phrase it that way is the modified okay okay i just want to make sure that the language is i know what the language is okay all right so yes well i don't want to change anything i'm just just clarifying sure the the point that even if we have changed into the orange yellow yellow yellow okay we still or at least i as a board member want us to continue the mask requirements the social distancing the cleaning protocols that's what's going to keep us in session yeah you know i i don't want it just because we changed into a lower tier to just have it be an automatic you know reaction that that doesn't maintain all of our protocols to keep us safe right so i think we're talking apples and oranges here so right now we are talking about what will our schedule be when we are in a modified traditional instructional model um i don't think in fact i think we told our public that that the decision about next semester whether we were in orange yellow purple what our instructional model was going to be would be made in december it is consistent but this this um makes that not necessary because we were going to come back in december and and actually have considered the the a b thing but now we're not but no we're not right so so then now we're saying this and this is what we're sticking with and so i think the decision that would be made in december is if we are in orange do we come back like our stages of reopening initially as adopted by the board state back in person with safety measures um or if we're in yellow we come back i mean the whole stages of reopening the that the board voted on how we come back for second semester regardless of the color that we're in the board said that would be decided in december okay okay so are we ready to vote on this now any questions linda are we good no we're good to go all righty if we're all good to go all those in favor please say aye all right okay we got that boy it took us a while again but we got there all right so are we doing anything further now with this discussion or did we resolve everything that needed to be resolved uh the staff has direction from the board thank you very much okay thank you uh kevin for all the information you supplied it was very very helpful yes thanks kevin um all right so then we will move on to the notice of instructional materials mr shepherd this is just our annual report of obsolete materials just need action by the board okay i moved three point i mean yeah three point three excuse me oh second bet is it really like yeah it's three point three three point three okay yeah let's do that it's obsolete materials okay all those in favor please say aye aye aye okay next is business services uh district office new building update hi good evening can you hear me yes we can hello julie hi thank you for your time tonight appreciate it very much just wanted to give the board an update on direction that you provided back in late june when you were evaluating the purchase of the lifetouch building and decided not to proceed with the purchase you directed the district to investigate a plan b to house the programs administrative programs that support services the district provides that were currently not adequately housed so if i could bring up erica or john could bring up the plan view i want to share with you um what we've been looking at as far as this site so on the view that you're looking at right now the upper right hand corner of the drawing is the existing district office building and then in the lower right hand corner you see the hatched area that's showing sort of the footprint of where the new building might be placed and this has been vetted through the district leadership and we've been working on it uh to get it to a point where we can broach the issue with the city of chico the city of chico will be the um building official on the project since this is not a school site so the current district office large conference room which is a portable building and the special education offices that is also portable building will be removed from the site in order to make way for this new building to occur before we move to the next slide uh the district office parking analysis is on the left hand oh go ahead linda i see you julie i just had a question you said that this um city of chico would have to be the entity on this because it's not a school but i thought we were moving oak bridge in there yes but it's not a field act site like our schools are so it will fall under the purview of a city of chico building permit great thank you sure no no problem as i was saying on the left hand side of the screen you show the district office parking analysis as you might know the city of chico has requirements for the number of parking spaces the medians in between and the shading with the trees on the parking lot so we're working on those issues as you can see on the site plan as well are there any questions about the site plan before we move on to the programming the city is that more the city of chico's success in getting anything done at all for the last year through building has been almost zero that's why i was asking that question earlier julie is this more or less parking spaces than we currently have more more okay definitely more one of the key features linda um and the rest of the board will be that we will fence off a portion of it that can be closed so that employee parking is more secure and then there'll be an area for visitors that's open parking area good yeah that will be a a good safety measure to put in place and as you all know we do have a really good working relationship with the city of chico they are aware that we're working on the baby steps of this project so they're expecting to hear from us if you can move on to the next slide now you'll see the the ingredients of the new building if you want to say what is going to be held in the new building and what are the square footages that are being allotted for each different space so well we plan to house a board room uh oak bridge academy and the business services department as and that includes fiscal services directors marie and jacqueline and their groups as well as restrooms for the students at oak bridge restrooms for the public a lobby for the public and a lunch room for the district office all of the district office employees to utilize which will also be able to serve a secondary purpose of providing a concession sort of kitchen area with coffee for when the board is meeting at night and they may have dinner or there's a meeting that they want to have you know uh snacks or uh coffee and that sort of thing so it will be a double duty room we're really trying to be economical and flexible with those spaces and make sure that the spaces can serve more than one purpose would cte hospitality participate not likely it would be something like what's in the large conference room now where you have the kitchenette area where you have some storage and the ability to put things on the counter and bring them into the conference room to to serve so if you look at the bottom of the spreadsheet you'll see the total there is 8 820 square feet we've plugged in a number of 1323 square feet additional that would provide space for corridors and walkways and circulation space that are necessary making a grand total of 10 143 square feet this is utilizing the program that we originally worked on for the life touch building so the space allocations are the same space allocations that we were using for these departments over there at that building we need to mention that because of covid the oak bridge program is certainly expanded blown up and expanded so they're serving a lot more students now than we had anticipated at that time we don't think that we will continue to serve that many students forever but we do need to revisit this and make sure that we're getting a right fit for a footage allocation for that program so we'll be working really closely with ronda and john sheppard just to make sure that we we get the right fit for that program one thing i also want to mention is that the board room and the seating area for the boardroom as i mentioned earlier we're planning to integrate as much flexibility and use of the building as possible we want to make the room dividable so that it can be separated into different meeting spaces that can be used all day long and with the area that the board room or the board sits where the equipment for presentation is housed could be closed and locked off so that it is always set up for board meetings to take place so we'll save on having to set up that equipment on a regular basis or have somebody have to borrow a microphone or a cable or something when you don't expect it and so that our board setup will always be ready to go i will let kevin uh chime in here and address the the cost estimate and the funding mechanism kevin if you can do that for us and we can open it up for any questions sure just as a reminder of the board we had a presentation on our fund 42 which is the former redevelopment pass-through dollars um we are expecting to receive over 17 million dollars through 2045.

i don't see other callers coming calling in and the other person on the line hasn't raised their hand so i will close the public hearing and read the very long motion um the ann arbor city planning commission after hearing all interested persons and reviewing all relevant information including an accompanying site plan finds the petition substantially meets the standards in chapter 55 unified development code section 5.29.5 point d special exceptions and section 5.16.3 point g marijuana facility and therefore approves the 2115 south state street special exception use for an accessory marijuana provisioning center slash marijuana retailer this approval is based on the following findings one the proposed use will be consistent with the mia m1a that's a one not an i sorry m1a limited light industrial district which provides for light industrial uses and accessory retail sales of manufactured products two the proposed use will not adversely impact traffic pedestrians bicyclists circulation or road intersections based on the location south state street provides access to the site and the proposed use is consistent with other surrounding uses traffic impact three a site plan documenting the existing and proposed conditions of the site has been submitted as part of this application four through documentation submitted by the petitioner regarding waste disposal inventory tracking security and other methods of operation of the facility the provisioning center slash retailer will be operated in a manner that will not have an adverse impact on the neighboring properties or area and will not have a detrimental impact on natural features this special exception use approval is based on the following conditions one the petitioner obtaining and maintaining both the state of michigan marijuana license and a city of ann arbor marijuana permit and providing documentation to planning services within three years of the city planning commission approval date of this petition two the petitioner operating a marijuana business at this address within three years of the city planning commission approval date of this petition three the marijuana provisioning center slash marijuana retail sales are accessory to a permitted primary use marijuana business at 2115 south state street and meet all applicable requirements for accessory and incidental retail uses provided in chapter 55 of the unified development code and that the ann arbor planning commission approves the attached site plan which demonstrates compliance with the applicable special exception use standards as no development which would otherwise require site plan approval has been proposed can i have a commissioner move the motion moved by commissioner silvay seconded by commissioner briggs commissioned discussion of the proposal anybody want to start us off commissioner milstein thank you um a couple of things and questions that i uh i guess let me first start with uh questions um so mr leonard i remember this was several years ago um there were i believe at one of our meetings somebody had appeared to talk about a marijuana provisioning center that they wanted to open up on south state street and that parcel was in the township um and it was right on state street and they they spoke to us briefly i i don't remember the extent of it i just remember thinking about it just because i drive by this site on a very regular basis and i drive down this corridor on a regular basis so my question is and we've never run into this scenario that i can think of um does the township allow marijuana provisioning centers and if so is there a center that's open there or is going to be open there and would that then cause issues with regards to us and our 600 foot um distance do you know anything about that just because i strictly remember it being in this in this block that we have this conversation and seeing that the site to the i think it's the north and the south or the east and the west whichever direction it is are both township islands do you know anything about that um i recall the conversation i don't to my knowledge it hasn't been established um uh the petitioners actually might know that answer more than better than i do about what the other communities allow or don't allow um i don't recall but i don't remember i thought one of the conversations might have been that they were seeking to potentially annex because the township wouldn't allow that use at that site so um so i don't think that use came to fruition for those reasons but i i would have to go back to that specific site address um as to as it relates to the 600 foot requirement because i'm not aware of anything there it we feel that this one complies with our standards but i it's a good question i don't know about our language how it would apply if there was a facility outside of the city's jurisdiction relative to that um that's something i probably have to follow up on with additional research but the short of it is i'm not aware of another facility and proximity to this one okay i don't know how i feel about that right now i'm just raising that as a point for other commissioners to maybe think about it so i'm i'm open to feedback on that would you so would you be comfortable letting mr finnick weigh in from sort of what his knowledge of other communities sure thank you um so the township has opted out as of april of 2019 the township has opted out so currently under their ordinance um there would not be a provisioning center um you know allowed or any marijuana facility allowed to operate there and second if i may speak just briefly to the uh to you know hypothetically speaking if there were to be another um facility within the jurisdiction in another jurisdiction um i think that that would uh and and i and again i had a bit of a hand in drafting the ordinance uh ann arbor's opt-in ordinance so i'm i remember you know we would we were discussing the the buffers and whatnot and um it would kind of be like a school even if there were a school that was not in the city of ann arbor but it was within a thousand feet of that facility it would still create a problem for that facility within ann arbor and uh i think in this hypothetical i would probably apply that same um that same logic where if there were a provisioning center already there that um somebody would not be able to put one in within 600 feet regardless of whether or not it's a township island and then vice versa so i hope that's helpful well i don't know if i'd agree with the regards that you know the township may have other standards at that point so if if someone decided to open up in a township island i'm just just the reason why i bring this up is because we had someone early on that had this conversation with us and i just you know and i also i i do want to get you know i guess more guidance in regards to what the township is doing because i feel like you know the conversation's been ongoing um at least from the little information that i've seen a lot of townships are are looking into this so i i'm just going to leave this up to other commissioners if if somebody else would like to discuss it to see if this is a concern of theirs um it would really uh you know it really impact us to have you know two uh marijuana provisioning centers right next door to each other um so just something to uh think about um next piece commissioner melch and i would just um i'm just looking up the language and i would i would concur with mr fennec that our ordinance isn't specific that that site is within 600 feet on a city of an arbor jurisdiction property or anywhere else um so i i just want to concur that i think that that is an act i would agree with that read an interpretation of it and i'm happy to follow up on i would have to fill out more to see if they have any intention of revisiting that opt-out i don't know the details of that but i can confirm that there are no licensed facilities within the 600 feet currently regardless of jurisdiction okay i think i would feel better i can add that um direct from the ann arbor township zoning ordinance that it's one sentence marijuana provisioning center or dispensary is not a permitted conditional or accessory use in any zoning district i can't speak to their future plans but they're they currently are prohibited and i don't expect us to know what their future plans are i would it would be great if we could at the very least you know just um maybe not necessarily for this site but for future sites if they are if there are talent violence or it's very close to another municipality to know where they stand with you know are they developing something is something in the works um it might be something for us to know um once again i don't know if this is an issue for for me necessarily i just would like to get a little bit more information but i'm also just going to see if my colleagues have any feedback on that um and then next piece i want to talk about was in regards to energy usage our caller had brought that up i guess the question the petitioner um do you have any knowing a little bit more about what's happening with ann arbor with our plans in the next decade do you are there any plans for uh solar panels on the site so currently that is not uh part of the of the plans at this point um this uh and again i'm not i'm not totally familiar with when the solar panel requirement would uh you know kicks in for new projects or for you know if it's is it only for like uh you know newly constructed buildings um or things that require site plan approval i'm not sure when it would uh trigger for a project but this this was um filed in 2018 which i believe was uh well before the a20 um ordinance and uh our commitment and um any ordinance surrounding it were came into play but i will say that best practices in the industry right now for cultivation facilities is for the use of leds as opposed to high pressure sodium bulbs and they're far more energy efficient than anything that was uh used in the past so that's you know that's the direction they'd be headed for the commission uh for background um we have we have to this point solely focused on the petition which is for the accessory provisioning center and retailer we have i have not discussed at all anything related to the applicant regarding the primary use the grow facility is a permitted use they can open at any point and they could have already opened they have chosen to have the two uses run um or develop simultaneously but when they do submit um so at this point we haven't discussed their permitted use um hasn't even been part of the conversation when they do submit building permits um for their uh primary use we will make discuss all of the requirements with them as well as do all of the enforcement necessary now specific there is a specific requirement for a marijuana grower or a marijuana micro business to include 10 percent of its energy usage via solar panels one of the reasons why we haven't discussed it too much with the applicants right now they were going to be a processing facility at first they've changed their business plan to a grow facility again all fine both are permitted principal uses and that is within their purview to their permitted principal uses so when they finalize what their primary use is will and apply all of the um standards and regulations there at this point they're indicating they're going to be a grow facility which is fine when they do those permits and apply for all of their permits and licenses and um certificates of occupancy will handle all of those um development requirements then for that side of it the before the planning commission is we've just been talking about the accessory retail got it i believe in others we've asked petitioners to add some sort of solar for when it's been provisioning centers have we not asked for for solar does anybody i i guess i'd like to you know i'd like to maybe push back on that a little bit and just see you know we do now have a plan and i understand um that this application was made in 2018 but at the same time this is a special exemption news which is very different than some of the other things that we've we've uh we've seen the other issue is is the towing facility still going to remain on site is that the plan somebody from the petitioner's team can answer yeah there's okay um and is the gate going to stay in place that we see uh pictured um in photos just because the gate looks like it would be a gate that would so the gate's going away okay and then are there um actually are there one thing back backwards the towing company is no longer going to be there but the truck repair facility is going to remain got it okay and then um are there plans to make any improvements to the building visual improvements to the building absolutely okay can you discuss uh what those changes are since that was one of the pieces of feedback that we received sure so um at the absolute very least it does require stripping of the exterior paint because it is peeling um they have to resurface the roof potentially replaced depending on the status of that uh inspection it's um standard practice for us to go through and give it a little bit more of a contemporary feel um we usually add hardy board and nietzsche hot panels which are fibers long life lead time items that will add a little bit of visual depth to the wall you build up pack them out slightly so it adds a little bit of shadow gap there is no in uh we're not intending to add any windows to the side because it doesn't work very well in your grow rooms when you have natural light getting pushed through there so unfortunately having that a a tight space for the growth facility we can't add additional windows sometimes we can get around it by the way we work our corridors but in this case we could only add windows on the back side so it's a re-skinning painting and general upkeep of of everything on the exterior how about landscaping um there is a drive just the reason i drive by the site probably five times a day so i very familiar with it and the lack of landscaping that's there it does have um it does need a little bit of love yes on the exterior on the landscaping um as of right now we use um it it's had us it has street trees and it has exterior trees but we bring in um casey runspin to do landscaping plans for the exterior of the building once it's it's up um but in terms of just general we we claim those as green space at the moment but it doesn't necessarily mean that they're lawn it's usually low plantings or some sort of ornamental grass or something up in the front and then if we can fit it i think in the island to the south a tree would be appropriate that's right i can't see you is the screen share helpful or i can take it down um i'm good it's it always looks pretty on the screen um so thank you um and then one last thing and then i'll hand it off um so i noticed that our motion uh does not have anything about hours which we typically see hours of operation um can we include that i know it's part of the operational plan but can we include that in the motion um unless somebody has an objection to it i think it's let's just keep up that standard since we we've seen it across all the all the other motions that we made in regards to special exam exemption uses so um i'll wait for feedback from others and then i will make that amendment thank you and may i clarify one thing that the towing company i don't want there to be any confusion the towing yard will remain um on the site in the back however that location um they and and they will be removing the gate um but that location uh it's really only used for football saturdays and towing off of uh the golf course so to clarify it will it will remain but just to uh you know to kind of describe the pattern of use there it's very it's it's used very minimally is there anything else that you had at alex okay commissioner gibb randall so i'm a little confused on what we're approving in some ways because when we had done our um our discussion i don't know was that about a year ago or something where we were talking about you know covering 10 percent with solar and all that kind of in some 10 of their energy needs with solar so that does not get approved at this stage mr leo um it is not approved it is not a requirement of the provisioning center or retailer but that is a all yeah all provisioning center retailers are special exception uses whether they are principal or accessory now um in the m1a district there are a couple marijuana businesses that are just permitted and including those are processing facilities and grow facilities um it is entirely the um applicant's choice when to open that that primary business they just have chosen not to do it yet um but they've not heard this application right it's not they could they could have done it yesterday they could have done it two years ago um when they apply for permits which won't go through the planning commission because they permitted use when they apply permits though we'll look at their permits apply all the development standards um they'll and they'll also have to apply for their permits with the city clerk and the state so we will apply the regulations for growth facilities when they open the grow facility right so that it's parallel to this but it's not part of this um okay um and like i said they have they they could open but they're choosing and it's fine but they are choosing to wait and do all construct all renovations at the same time okay and i just just to be crystal clear if they proceed with the grow facility they will submit permits to build out the space they will as part of that we will review those permits not only for building codes but to make sure that they are meeting in this case the 10 renewable energy standard that you set forth so if they're going to do a grow or micro business they will have to demonstrate compliance with that then we will issue the permits they will conduct that be inspected and then ultimately approved as uh as alexis is indicating if they were to change their business model and shift that to a processing facility we don't have that same requirement for solar panels they would that would not be pertinent to that permit it would just be more focused on building permit requirements um and we don't have the standard of for provisioning centers or retailers right to commission commissioner milstein's question um you know part of the special exception use is compliance with master plan so that is a conversation you can have with with the petitioners um i think the my my thought is that you know we set that standard sort of as a more automatic to sort of take some of the judgment out of that um and i i think um i don't think we've actually had a lot of growth facilities come to the planning commission i think most of our conversation about solar has actually been with just larger other types of projects because they're often just a permitted use in those districts right right okay that's that's very helpful to know um and i guess what i would just suggest to the petitioner is see what's on the horizon that's coming if you become a growth facility and that if you are doing plans now you might think about your roof loading and you know the things where you're getting conduit up to your roof and all those kinds of issues that would come with that because that is something that we are expecting of growth facilities and i just want to give you a little bit of context here they are massive energy hogs in huge ways we can literally undo our carbon neutrality goals if we had some decent-sized growing facilities in this area it is incredible how much energy growth facilities use and i hope that the petitioner and the owners are listening to this because as an industry i think you all have to take some responsibility for this because the crazy energy use that you all are um creating by growing indoors 24 7 with unbelievable amounts of led lights are having an impact on the rest of us in terms of emissions so please think about the big picture with this because you need to as an industry we are taking a small step in this but i would really hope that you all start to have discussions with colleagues and people across the industry to start to take responsibility for what this really means in terms of your carbon footprint on this planet it's really serious if you start looking into the impact that you all have so we're only going to require so much this doesn't look like a massive growth facility but i just want to impress upon you that this is a really serious thing and that i hope you all take it seriously i have a few other things i want to ask about too um uh we usually get exterior elevations from you all when you come before us was there a reason you because i think that's something we've kind of come to expect that like the last time you were in front of us you had exterior elevations so um i guess that's something that i don't know if that's part of their checklist or not in terms of staff but um i think it's something that is nice for us to be able to see about what what's going to be happening from the road i know it's going to be more closed off because it's a grow facility and that you have limitations in terms of windows um but that's something that i think that should be kind of a a standard um piece of the um of what you all bring before us because i i can't remember many that didn't have that um as part of what they submitted um and then um oh i know um so uh around your bike parking there was grass and it's on a on a concrete pad but i would like to make sure you are connecting um the place where the bikes have to you know what whatever way you're you're getting them there whether it's kind of through the parking lot or from the sidewalk that gets there make sure that there's a a a connection that is pavement all the way um in through there and that i would hope that some of those parking lot islands that you are creating which you know i'm glad you're taking some of those out of impervious surface but i think that it would be excellent to add some canopy trees in places that wouldn't preclude you from being able to do the solar that you may need to do but i think some of those ones towards the back on the east side um would be appropriate for something like that so um i think any way that you can shade the pavement is is a good thing so those uh those were my those are my questions and then i guess the only thing left was what the neighbor brought up around traffic um and i would just say from my own kind of personal observations of walking by some of these facilities there's a lot of traffic actually i've been surprised by how many cars pull in and out of these things and so i'm just wondering uh from staff if there are i'm not saying that you know we need a traffic light here but have has there become more kind of fine-tuned understanding of the traffic in and out of these facilities given that the percent of retail that is there and things like that is there that's has that become any more known as um they have been locating in ann arbor and and that we're kind of getting some you know meaningful patterns on the ground i don't know if staff have any or or or the petitioner frankly if there's any um it just it seems like there are there is a lot and there's a lot of in and out i've i've noticed so do we have anything staff wise in terms of like understanding that in a more fine-tuned way i know they probably don't have to do a traffic analysis i would imagine um but have you all been kind of noticing things or getting any reports from people or things like that that would just allow us to become a little bit more um aware of what is happening with the actual patterns on the ground i know that um from speaking to our traffic engineers that um this is a new land use and the the bible for the traffic engineers is the ite manual which is the institute of transportation engineers they study all land uses basically they average them out they produce um manuals about expected trip generation and it's a chart based on size of the use um they have charts for urban locations in rural and semi and suburban um but um they don't have much data the ite institute they don't have much data the data that they do have um often was collected and analyzed in colorado and other states that were the first adopters and that was also it was heavily skewed towards medicinal provisioning centers or medical card centers um so our traffic engineers um are using that the the published information as well as their local expertise local knowledge um and they are uh working on it as they go as all transportation engineers are i i'm under the impression from our traffic engineers that what we're seeing is the traffic slash trips are not uh have not caused um problems but we we have been seeing pre-pandemic parking there's been parking complaints parking concerns that we are treating them the marijuana facilities as just general retail use for parking standards and they are um that may be low um that more on-site parking more than trip generation is the initial impressions that were that feedback is coming back um this site has um by having two a couple of uses on it it's a bigger building it has a little bit more parking um might be a better fit than some others because there's a little bit extra here for parking overflow during the pandemic some of the provisioning centers are offering um like curbside pickup and not exactly drive-throughs it's not like they're adding windows but they're offering other things that um have quicker turnover less parking needs um so it's a long way of saying the traffic engineers recognize that they don't have ideal data but they are collecting it they are continually trying to figure out the what the right mix is what the right thresholds are and the pandemic is throwing a wrench in the works and i think we're all just trying to use some common sense um in this particular case in my common sense there's a center turn lane in state street so turning movements should be better than other locations and there is um some decent extra there's a lot of asphalt here in this case we can use that to our advantage otherwise um it this is a um use your best judgment in this case because it's such a new land use yeah yeah that's that's helpful i wondered and i'm just curious from the petitioners you know um mr fennick and both of you actually have been involved in quite a few of these projects just and again i'm not saying go and do a traffic study or like have a light in front of your facility i'm just curious from your own experience with several of these you know because you both have done quite a few projects in town just for our own understanding as as we live with these more what is what are your impressions do you feel like that number's low like what what's your what's yours i do based on sort of what i see and some in my neighborhood but i don't know you know i'm not sitting there all day checking things off either so all right second what uh alexis had said i i think that on a lot of these sites it was it was more of a parking issue than a trip's issue um especially when you have like a 1200 square foot standalone structure or 1500 square foot standalone structure those become almost impossible to park once you get the minimum the maximum it's like six and seven or something like that um and then you take away one of those as a full fully band accessible space you're you're really operating under the gun to get people in and out and then you need a little bit extra space so i think that that causes a little bit extra impervious because you need circulation space and overflow space a little bit um which at times can be hard to sell to you guys um as to why we need it but um i would say from a trip standpoint that you get different peaks you know it's it's not um yeah and it's it's not at the same time as um general um you know rush hour traffic uh i i think that you get ebbs and flows during the day and that's why most of these facilities i mean you see them opening at 10 o'clock that's uh um far past the the am peak hours that you would see for rush hour traffic so i i think trips can be an issue if the artery is not big enough to handle it but i think state street is is adequate um but parking i think will always be a struggle with these facilities i mean i don't i don't know if the largest size facility that you guys have or the maximum parking that it has but um the smaller ones will struggle if i may add um just anecdotally to what is happening in town um uh first of all the the ite metric is it does account for recreational sales as well and so it was kind of you know applying that um metric to ann arbor prior to um uh wreck passing in michigan it was already that those trips are kind of baked in already and that 24 number that the caller mentioned um that's a peak those are peaks not not that's not throughout the day but that's like peak hours got it so um just to clarify that part but you know really aside from that first couple those first couple days where we had wrecked sales that started and there was you know uh one or two shops in town that were like the first one some of the first few that had recreational sales and admittedly that you know created some issues um we we really haven't seen a lot of uh traffic um concerns i will echo what kyle mentioned in terms of the uh in terms of the uh parking situation you know in certain on certain projects that we've worked on before there you know we're parking issues and um frankly with curbside now and whenever that executive order is lifted then you know they'll rethink the model but also you know it's not a large uh there's not a lot of space inside the actual provisioning center so the model is really gonna be a thought of there's going to be a lot of delivery you know the goal would be delivery and um also uh app based purchases so that people are just basically buying online and then coming there and the trips are real short so um i don't i don't anticipate and based on like like i said based on what we've seen from other locations that have a larger facility a smaller parking lot and um uh on you know a main artery even at peak times we're just really not seeing a ton of congestion in that area okay thank you that's it for me commissioner briggs um just a couple of things that haven't gotten discussed yet um reading through the citizen participation meeting that you had it sounded like the there were just a couple of folks that attended that and the business owner had some concerns around parking which seemed like that they got um addressed satisfactorily um though the one piece that one of the neighbors had brought up was i think issues maybe around security and discussions around your lighting plan had been something that was brought forward in terms of addressing those concerns and you these sometimes the sense of lighting as equating to safety is something that we're trying to address a little bit in the city obviously lighting can help is important in in to some degree in terms of safety but we also are on the brink of adopting a dark skies ordinance which is complementing our carbon neutrality goals as well and so just wanted to get a sense of better of what that lighting plan looks like um obviously it's not in our ordinance yet and so you haven't been able to take a good look at it but for um kind of broadly speaking you know we're we're ideally we're not requiring parking lots to be lit all night long it's something that they in the future that they can be lit but at a lower level of lighting it would be really shielding lights um much more effectively um so if you could just talk a little bit about what you're thinking about doing yeah um actually uh standard practice we use all dark sky compliant fixtures uh whenever we are doing any exterior lighting there's no plan for anything way out in the parking lot or anything like that but from a security standpoint we like to light the perimeter of the building and all fixtures would be down lights that are it's it's a lithonia wst if you wanted to look at that up later but uh we have no problem complying with that and adding that in the um if we get approved as a condition great and if you could kind of think about i think from the neighbors perspective they may not uh we don't want to get anywhere near the property line with the light bleed yeah exactly and if it's possible i mean i think it's just a lot nicer actually to have that have those lights um super low at nighttime or off if possible um and then just to go back i can't remember which commissioner brought this up now just the in terms of that i think it was commissioner milstein in terms of the hours of operation that's another p i agree that those should be in the um in the um whatever a lot of lots of words but the piece around um i was looking at the hours of operation they seem a little bit later than i remember um i was passing but it's been a while since we've had one of these um next to a residential area and so it seemed like night it's i seem to recall that 8pm might have been closing hours but i don't want to my memory is not always greatest on these sorts of things i just thought maybe um that could be double checked what we've done in the past so we can be consistent with that um and i think that's that's it for my perspective thank you commissioner sobe just a couple of things the first is for accessory use is there a limited on square footage in terms of how we have this squared out for what we're proving alexis i was trying to understand so like uh on the map the provisioning center is called at 216 square feet but it's also landlocked so if nothing else happens and they just open the provisioning center without the grow they don't have exterior entry so i'm just trying to understand how square footage is calculated for that use if you can't actually access the use so two things um uh first and maybe foremost um they cannot open the this this provisioning center until the principal use the primary use is opened um but then second so we've um gone over the floor plan um a couple different times and our standard was essentially you need to be able to cut off the provisioning center um floor area i'll pull up the floor plan cut it off and then there's and without any effect to the principal use um got it hope that makes sense i'll screen share i know it takes a second there somebody shout when it's loaded you're there okay so so um they're a little they're a tiny bit undersized um based on the 10 but this is the only space that is the sole purpose is the retail space all of the other facilities are shared um and are needed for the grow facility um um so or they could pivot and make it a processing facility or some other permitted use but um this vestibule and storage um it serves both facilities and it's only this retail space that its sole purpose and no other reason for being is the um is this um space here um and that was our uh that is the way that we um determine when you have whatever principal use and an accessory retail in the industrial district i recognize that for these the marijuana uses um businesses come with a little extra baggage um state requirements for secure openings and storage and lock boxes and all kinds of things that the applicants know a little bit more about which is a little bit extra burden than say if this was um a rubber band factory and they're just heaven and they're selling some rubber bands um in the showroom um but it is what it is for them it's their sort they have a small space so they get a small retail facility but that was where um how we determine what counts to what and you will need to be and here you can cut off this retail space or close it and have no effect on the grow facility and i did mention did i that um they can't um open the all right i'm nodding okay yep uh my other question was on signage uh in the community meeting there was talk about concern of traffic going into the neighboring property and parking there and that signage additional signage would be included to clarify where to enter um but since we don't have any elevations and i don't see any kind of marquee signs or anything on the site plan i'm curious from the partition petitioner if there's additional signage planned and what that's going to look like i can adjust one tiny component before kyle answers um because signage is not part of site plan approvals we typically tell people actually leave it off we don't want to imply that anything has been approved reviewed or approved signage requires a separate sign permit so um yes no elevations were provided even if they were there probably wouldn't be any signage we typically tell people to take it off um and um and i'll let kyle answer their plans though uh at this point we'd still be we are still designing what we put on the outside um but at any way we were comfortable putting something in there as a condition um that we will work with that neighbor to get something that they agree with and that satisfies the requirement of making sure the traffic doesn't flow over into their property um it that was kind of just the other you know looking at the site plan and how the kind of driveway blends between them a little bit more yeah it's a pretty strange situation so it and i mean and it's it's odd right we're talking about trip counts and drop-offs versus how much parking but concerned with parking on the adjacent one um i think that would be important to make sure that we've got clarification on the parking area uh especially because it came up in comments too um i mean and that's it goes to other elevation issues if this is grow seeing where solar panels are on the roof if they're on the facade side if they're on the back side of this if they all fit or not or if we're going to start seeing carport solar panels for this um because you know like commissioner gibrano said it's a it's a big energy suck and 10 10 might be more than the roof area you have um to kind of see how this really plays out to get capture it um we've been tiering our lights um with the leds too so it's not just one size led fits all um there's three different varieties and they go back and forth between the two but essentially they come they're about half of what the old grow lights used to be in terms of um wattage and that converts to btus which means that we actually use a lot less energy on the air conditioning side and another strategy is to have you i'm sorry have you done calculations on approximately what would be required for the grow no we have not done the calculations for vessel accounts on this side yet that's part of that is because we have to size the vrf system the mechanical side to understand our full energy load okay that's all i have for now commissioner abrams but while i'm doing this i don't uh before you go um commissioner briggs brought up like hours and uh if somebody's doing research i've been trying to type it in great i was thinking the one on packard by um oz music um is kind of is this similar kind of a neighborhood setting um also there's the one that's on it's behind the 7-eleven off of state i don't know what that little road is there but that's those were the two that came to my mind sorry now commissioner abrams oh i was gonna ask a question also about ours or just um commissioner briggs did you did you refer to hours which were submitted for this facility i didn't see that anywhere where yeah they're they're in the operations plan and they are um they probably know them off the top of their head but they are yeah ten to nine and then sunday ten to six which i think the sunday hours seem typical i it just i just can't remember what we've done in the past but i remember for a while there we had these so many in a row that we were pretty consistent about it and it's it's been a little while since we've had one um maybe i could just uh use a little bit of direction from staff is is like is that within the purview of this body to determine to write approve hours of operation yeah okay um and then oh no hold on it's gonna slip oh i know sorry uh also it's just some clarification from staff so uh it's this conversation has been very useful for me and uh many of my questions have been answered um but this distinction between the the permitted use and the special exception use i just want a little bit of clarification here so when will there be a moment when this body sees a site plan for the permitted use no right okay so the kind of questions about the solar there will not be any other opportunity where these questions around solar could would arise but it's just written into the ordinance so okay um and are elevations are required part of this they're not a required part of this submission or we would see them is it always the case that there that elevations are not required for yeah okay we uh all my questions are just nonsense just as as it relates to the architectural elevations um you may recall recently we uh updated some uh reorganization of our site plan content requirements and we more specifically created one for conditions such as this for special exception uses where knows what we say no physical development is occurring that is is applying a special exception used to an existing building and so through that through those requirements we have limited the content that is required for such site plans and architectural elevations are not part of that we can revisit that in the future but they're not required okay no that makes sense uh okay thank you that's all i had commissioner hammerschmidt i had a question for staff um and i could be remembering this incorrectly since it's been a while since we've talked about anything marijuana really did and i was not on the commission when you guys were approving lots and lots of things but is there a limit on the number of special exception use permits that we can give out for the provision centers there is it's 28 and this is number 28.

okay so we could potentially see more if that doesn't get doesn't approve so is that what took so long like i know you you said like the date of the um citizen participation meeting was 2018 is it because of the waitlist that this took so long to get before us okay well there's litigation also um for the prior one that was denied and that took the better part of the year to get resolved um they were waiting you know this project um we initially were told we were and you know we started the process of doing a review and then um you know we had to kind of hit the brakes when um we were told that we need to wait until the litigation was resolved and so um it took uh it took a while yeah i was that was i was really confused with that date like why but that that all makes a lot more sense i would also just add that this petition also got i bounced this around my our team a little bit so i think we just also had some processing delays and so my apologies to the petitioners on that but but i think the biggers the more significant issue was basically waiting for the ability that we knew that we had a permit to issue right all my other things were addressed previously so i think that's it thank you and if i may speak to hours um really quickly because i i just pulled up um some other locations in town um the the location you were speaking of next to other um that you were speaking of next to the 7-eleven their hours um they're 9 to 9 p.m um and then you know bloom on miller um i'm thinking of all the places that are near kind of like housing developments or neighborhoods they they have hours until nine um but i do you know in every other project that that um i've been involved with there there's always language and the conditions in terms of hours and it has varied a little bit i think in the beginning some of the first few that were approved their hours might have been a little different than um you know then after a couple you know you saw a couple more of them so and then the one on packard by oz music that one um you know uh i believe it's 8 p.m or 9 p.m as well but um so but i would i we would agree that um hours in the conditions is completely uh appropriate and it was expected i honestly i didn't look at the uh i didn't look at the resolution um for that part so but we're you know we fully expect that to be included excellent um anything else i know that i'm expecting a motion for uh to for to amend um i have something else to add you have want is are you making that motion alex or not yet i was going to but go ahead and i'll make it after you're done okay so i was just going to and i was going to actually make a motion too actually it's a separate amendment though um that kind of picks up on a couple of threads so i think that we kind of discuss the traffic which is there's the i t e that effectively comes up with those numbers and established kind of what time that is so i think that's taken care of um i think that most of my other questions like again thinking about what limits to put on this given the proxy given what we've done to other um projects or other um special exception uses is appropriate to that end i know and a lot of those other projects you know there's been i feel like they've all had some kind of weird sidewalk issue many of them had a lot of sidewalk issues and this one i don't think is the case because this the stage tree has just been redone is that fair i haven't been that way in a while so actually i'm is that fair that the sidewalk is in decent condition here okay that also like that we don't see i i know that the one that's over by oz music comes to mind like the idea of making sure that the paint that it was repainted was a big deal like i remember that us being us talking about that and so the motion that i would be especially because we haven't seen um we haven't seen kind of the uh whatever the plan that shows you know the facade i was thinking that it might be appropriate to make a motion that to add a condition contingent upon like facade improvements which at minimum need to include like repainting um because i think that that's really i think that's really i mean i know that that's the petitioner's intent but i don't think it's unreasonable given what we've asked of other special exception uses is that if i make that motion will someone that effectively a motion to amend um the petition or the language to add a condition that there be physical improvement to the facade at least repainting the facade the for the you referenced another petition the condition placed on that uh addition was exterior improvements including repainting of the building and new lighting i would say a version of that that you were referencing might be architectural exterior improvements at a minimum including repainting of the building but to be clear that that is that's leaving some discretion and judgment which i'm happy i think that the petitioners and staff can can satisfy that um and just setting at that high level sets the expectation clearly that that there has to be a plan to address the aesthetics of that building i'm not worried about it our experience with these facilities is that they're done at a high quality nature they tend to look really nice but we can memorialize it in that way totally agreed my experience has been that these like are aesthetic improvements in almost every single situation um so i just want to make sure that we've got some guarantee for that so i like what you read um the lighting part is not other than it was brought up so and that there it was discussed um maybe the the addition of the lighting would be lighting that complies with that is dark skies compliant and just put that in now seconded by commissioner milstein and then i make it and can i make a friendly amendment to that absolutely can we add language that says including but not limited to the items that mr london mentioned and can we also add to that list landscaping and also parking lot repaving and restriping or i shouldn't say repaving parking lot improvements including restriping because i actually don't know if it needs to be repaved or not i'm that is totally friendly to me discussion of that proposed condition all in favor please say yes or raise a hand any opposed i don't see any hands so that's now we have an amended motion is there another uh yes commissioner milstein and i further would like to amend that the hours operation the hours of operations are to be monday um monday through sunday uh uh i guess the hour's operations are to be at a maximum of monday through saturday ten to nine and sunday ten to six um the reason i say maximum is in case they wanna not work those hours they want to work shorter hours you must work those hours second and by commissioner briggs any discussion commissioner briggs just to be consistent if we had something that was nine to nine in another one i think it's reasonable doesn't sound like that's their desire but i don't wanna i just i just wanna make sure we're consistent with the past um whatever that was they've we've um in the research i've done we've um been inconsistent but there have been many that started at eight or nine so i think that'd be appropriate that's finally nine to nine monday through saturday and then ten to six on sunday is the ten to six consistent in the past mr leonard um your previous um approvals on sundays have been nine to eight ten to eight twelve to seven and no no hour restrictions commissioner g randall they've done it a lot on the context so that's partly why we're inconsistent because i think we thought about like is it in a neighborhood what are the other businesses that are around it and what are their hours i know that we've had some of those discussions before and so uh like yeah the ones the ones i just referenced were bloom 702 south main which is near the the packard near the oz music 617 packard was one of them that's downtown the old bakery under the record store his name i'm escaping right now a plymouth road site and then 202 miller was the corner of miller and ashley and east ellsworth so um so i in short i think nine to nine monday through saturday makes sense um maybe ten to seven somewhere in the middle of some of the other residential associated ones and i would yeah i this is zoned m so like um you know it there are there are residences around there that i think we should be sensitive to but it's it's it's a manufacturing zoning which is kind of the most intense so commissioner abrams i would be hesitant to limit the hours beyond what like narrow the hours compared to other ones i can't imagine their facility like this doesn't seem to be what am i trying to say there are other businesses in this corridor that are open late like the oasis hot tub gardens or it i don't think so i mean if the petitioner is comfortable with it i guess it's fine but i'm not sure i feel compelled to limit their sunday hours in a way that's more limited than other facilities which are maybe in closer proximity to residences um did was that a question that you posed to the petitioner commissioner abrams uh maybe in a minute but i would be curious to hear commissioner milstein be since it's his amendment yeah sure commissioner millstein so i think the only difference is so this quarter has some residential but very limited and there's a residential property across the street hence the reason i think restricting the hours and since they've already said that they per their operations plan it's sunday ten to six and we're already giving them more hours if the residential component wasn't there across the street i would feel totally differently where i wouldn't be pushing this subject um what are the mr leonard what are the that makes sense um what are the bloom hours bloom is no hour restrictions yeah yeah so maybe maybe the petitioner could weigh in um thank you um i think the nine to nine during the week and on saturdays is you know perfectly acceptable and um and the you know i mean even ten to seven on sundays um you know would also you know we would not be opposed to that one thing i would like to kind of um i don't know how you can i don't know how you can amend the language uh but obviously we're only the seu is only applicable to the provisioning center but because this is an accessory provisioning center and you know the cultivation facility may have you know different hours of operation i wouldn't want there to be any confusion that the traffic or anything that was going on in the parking lot or things happening within the cultivation facility are in some way in violation of this condition so while the seo is specific to you know the the accessory provisioning center i i would feel more comfortable i guess if there was some language that that delineated between the two uses in terms of hours if that were acceptable so in my mind it would it would be a friendly amendment to just spell out the hours of operation for the accessory provisioning center shall not exceed these that it's friendly okay any other discussion of what of the hours of operation proposed amendment which again is nine to nine monday through saturday ten to seven on no yes ten to seven on sunday and that it would apply to be clear only to the accessory retail component all in favor of the amendment please say yes yes yes all right any opposed no so that's everybody okay so now we have the main gigantic motion that i initially read that has been amended twice one about physical improvements including landscaping um and re-striping the parking lot and the second one with hours any other discussion of this now amended motion we need to include the bike thing or can you handle that brett in the next round in terms of um just making sure that there's pavement that there's not grass surrounding the bike parking we need to be part of this or is that something that you all can just handle during the permit process um i'm i'm comfortable uh just making sure that that happens if the petitioner i just want to be clear that's not objectionable to the petitioner to make sure that that happens i don't know okay yeah now we'll ensure that that happens and if it doesn't happen it's my fault i'll come after you with my bike [Laughter] and your muddy feet for not having muddy bike tires technically but you got to walk your bike through anyway i need sleep guys um any other com discussion i think we're ready for a roll call vote mr leonard commissioner briggs yes commissioner mills yes commissioner milstein okay uh commissioner gibb randall yes commissioner ackerman yes commissioner sovay yes commissioner abrams yes commissioner hammerschmidt yes it is approved very good thank you all thank you and if i may add to the commissioners who are leaving this body thank you for your service here and we look forward to the next chapter so thank you all very good all right now we are back to item number nine um just a minute that was a long motion on the other one uh so this is 9a unfinished business back to our city planning commission fiscal year 2022 work program mr leonard you are the petitioner who has given us your presentation we have a can we have a body break for yes let's take uh let's take six minutes so we'll come back at nine okay that sounds great thank you yep thank you yeah to lead the discussion on work plan yes um so um as part of your regular function you um bylaws uh direct us to work on a work program um the goal is to obviously establish our priorities and it you know helps me to understand what how i should be thinking about the resources for myself and my team to help support your priorities that's the planning commission um i would say that while i am um proud of the the volume of accomplishment that has happened over the last couple years i'll be the first to admit sometimes the work program um falls down the bottom of the list as we're sort of wrestling with emerging issues or emerging directions you name it but nonetheless i still think it's a valuable tool even if even if we don't get it all done i think it's still keeps me and the planning commission honest as to the things that resonate as important and of a high value for us as a community to be working on and so when i first presented the draft of this to you it was coming i think at like 11 30 after a particularly long meeting and we postponed it and at that time um i must have been sort of channeling what was going to occur because the recommendation at that time was like there's a lot of stuff in here and i need you guys to cut half of it out and since that time because because of some progress on a lot of fronts in those subsequent months as well as um i just probably am blocking out some anxiety i i'm not proposing that now and in fact i've added a couple of things to your proposed work plan so um generally i've shared this with the packet and with you in advance i'm just gonna sort of go over what i'm proposing and um then we can jump into it uh the first uh the first uh segment of the proposed work plan is what i'm calling projects this would be both master plan type projects as well as other projects that aren't really ordinance related and there's three projects on proposed on here one is the capital improvements plan this is an annual function that the planning commission undertakes you've uh we recently had a work session about the sort of next phase of that work and how it's been restructured a little bit um the fabulous deb gosselinois is a great a steward of that process for the city um master planning update i've shifted this a little bit obviously we went through and some of the planning commissioners were involved in this process we had gone through an rfp process solicited consultant proposals to really tackle our master plan on a holistic level that is um you know absolutely um starting not starting over but a comprehensive community visioning analysis of our master plan and really a comprehensive update of our master plan land use documents unfortunately through a lot of hard work from commissioners from other city staff from some citizens that joined us on that journey ultimately that was indefinitely postponed a large part in part to the sort of uncertain financial situation of the city in this time of pandemic and so um i am proposing that we we as the planning commission shouldn't um take that as sort of the determinant path forward and in fact we should find a different way to start updating our master plan and so i'm envisioning that we put together the master plan review subcommittee which many of you are a member of and we would probably start with a bit of dialogue about i would envision identifying some components or approaches or aspects of the master plan that we could perhaps bite off in chunks and then prioritize those and figure out which one we want to take on and start the work to update that aspect of our master plan then i've added a new project and i want to be clear that i don't envision this as part of a master plan but i want i'm proposing that we start a conversation with our community about single-family zoning in this in this time of heightened attention to racial equity to sustainability to poor poor choices of us as a government in the past i i think this conversation is happening in our community it's happening on a larger national scale about the legacy of single-family zoning how it evolved the impacts that it has had to communities particularly to separate socioeconomic populations in our communities and you know i i i think again at its simplest i think this conversation is happening on a national level i think it's happening within our community and i think it's a really hard conversation for us to have um single family zoning does have a history of having adverse impacts to people of color it has an adverse impact on affordability at times but it also has a lot of aspects of wealth creation in households and people in our community and elsewhere i i think i'm proposing that we start this conversation without a goal in mind without an objective in mind just to be part of that trend where people are exploring this in their communities and the legacies of these districts and how we should maybe start to think about them differently but again i think i think there's a lot of education is part of that conversation prior to us um leaping towards any policy direction or consideration associated with it um so i'll stop there for the sort of project oriented that last piece i actually had some conversations about this i would envision we actually appoint a subcommittee that might be comprised of both some planning commissioners but it might be comprised of other community members as well to help us craft um and and have this conversation so um now i'll really stop and see if you have any thoughts on that before we should maybe shift to the proposed ordinance work and then clear i think we put it in we decided that we were going to have a public hearing and i think that i see a couple people on the line so i don't know if you want to make the presentation and then we'll come back for discussion is that apologies yep my apologies i forgot about that um so let's shift into the next segment of the of the work plan and that is um very very ordinance heavy um updates to the udc this is obviously where we put our um this is where we take the policies that have already been established or desired and put them into code to ensure that we are getting the type of development in the city that we desire there's a lot of ordinance amendments that are going on and a lot of them are close to resolution i believe on the side ordinance has already been considered by city council once it's coming back in december there might be some small tweaks to that based on a recent court decision but largely i believe that that's in the final stages of resolution we are scheduled for november 16th to have the first reading of electric vehicle parking ordinance and the solar height exemption and solar accessory structural ordinances that you considered those are all currently scheduled for november 16th for first reading that would put them in december for second reading outdoor lighting um i have inserted myself into that conversation a bit there was i think i sensed that there was some frustration about how we're regulating that from a zoning perspective its relationship to non-conformities i don't know that i will be able to solve that but both myself and our city attorney's office have been starting to just sort of frankly brainstorm that a little bit to see if there are some options to take some portions of the outdoor lighting regulations and advance their implementation in the city more quickly than through a zoning framework again i just want to be clear i don't know that we'll be able to get there that's caused some delay before progressed from your action to the city council nonetheless i still anticipate that coming up in early 2021 unless something really substantially is different about it in which case we might make the decision to bring it back to you um that you passed a series of uh udc technical amendments um i anticipate those um those were um those will probably go to the city council in december for first reading while they're largely ready to go i think i appreciate the feedback that i've got from the administrator and my boss that maybe i was just putting too much on one agenda and it wouldn't hurt to let people go to bed once in a while then we also have on november 16th the proposed floodplain overlay zoning district which would be a second reading in december um you'll recall that we've made good progress we believe on proposed uh planned project modifications alexis is working on some final tweaks to those so all of those in addition to two city city council directed amendments that are underway one is recommendations on the c1a and c1ar zoning districts and the other one is site plan review thresholds i anticipate making some progress on the c1a and c1ar presenting some potential language for year consideration by the end of this calendar year i don't think it'll be resolved by the end of the calendar year but we'll provide an update to the city council that progress at that time site plan review thresholds i definitely don't anticipate presenting any language for ordinance amendments uh to either you or the city council by the end of the calendar year but rather working with the planning commission to adopt some direction to move forward in that regard in response to that city council direction that is the review of site plan thresholds for small or modest projects to maybe facilitate them make them a little easier uh transit-oriented development um has started and then stopped um we were working on that the city council earlier this year had considered a resolution to prioritize that it was tabled based on that frankly i just made sort of the resource decision that i didn't want to put a lot of time into that if there didn't seem to be widespread support for it i think that there's probably i think that that ordinance is going to be um uh i think it's gonna be reconsidered um the um appropriateness to take that up as a priority given how it relates to so many of the city's climate change goals particularly and then parking standards is something that i keep presenting to you and i think it's time that i actually do it for you and a new one is accessory buildings and structures accessory buildings and structures i think our ordinance is currently quite convoluted in how they are regulated and i would you have to go to actually several different places in our ordinance to understand the regulations for things like garages or flagpoles or pools or play structures you name it and i think that our ordinance should not only be a more clear from frankly selfishly a way for us to be able to efficiently administer it but it should be a lot more easy and clear for the public to understand what they can and they cannot do other properties and right now it's a little so um those are all of my proposed uh work plan items um i'm framing this actually as potentially a two-year work plan actually um but i'm sort of thinking it i i was starting to think about it a little bit like the capital improvements plan where maybe every other year we sort of really throw it out the window and just open brainstorm but then maybe we sort of commit to these um over a multi-year period to really try and make some progress on them so with that maybe we can shift to okay unless you have any questions prior to that thank you very much i have comments which are all complementary but i'll uh wait after until after public hearing um this is an opportunity for persons to speak for up to three minutes about the proposed work plan public comment may be made by calling 877-850 and then entering meeting id 986-8779-4536 city staff will select callers that have digitally raised their hand you do that by pressing star nine and mr leonard will call on you by the last three digits of your phone number um you'll get an automated announcement that you are allowed to speak you might still have to unmute your phone um but when you do that please move to a quiet area and mute any other background noise so that we can hear you clearly and please do state your name and address at the beginning of your comments again folks on the line if you would like to provide a public comment about the work plan you can raise your hand by pressing star 9.