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all right we resume back into open session uh i pledge allegiance to the flag of the united states does anybody have anything to add to the agenda can i please have a motion to approve the agenda say hi i'll take item six on november 15th this year we recognize school board members man i know so this i just want to personally say thank you you guys are uh always been very supportive you've been willing to challenge me personally push thankless job to be a board member thank you um all right michael come on up here michael so mr lyons is our board president we're going to give you this you don't drop that okay hold that card for you and i'm going to have your teacher come up here and talk to you but talk about you is that okay all right do you mind speaking into the microphone so people online can hear us oh he comes to every zoo meeting he has a positive attitude he's ready to learn and he's the great example of a big hollow star and i cannot wait to spend the rest of the year with him [Applause] smiles and our employee of the month is stephanie richardson our free came here congratulations um stephanie i love you um i started working with stephanie three years ago and the first two normal years were fantastic she goes above and beyond in a regular school year and this school year she has blown me away um your center is always on the kids you have taken every chance to learn from everybody around you you save every piece of information from every professional development and when you hit a challenge you dive in um i love hearing the laughter of the kids in the safe center i love what you're doing with them i can hear you through the wall and it's wonderful and i can't wait to spend the next few years with you as my parent bro oh great congratulations all right thank you thank you we always continuous learning work to ensure good coverage anybody second so just a discussion i have this discussion on our blended hybrid schedule update um as you know the most recent was letting the community know holding off until the 30th of november at the earliest which is right after thanksgiving so it's not not the best time to come back either but we're just trying to watch the numbers as of today uh just a couple hours ago they just updated for the weekend uh our numbers and it just i don't know what is going on in the 4-1 and the 7-3 zip codes but we're just getting uh just getting killed in those zip codes with their data it's just that the numbers are pretty high and the incidence rate that the county uses is 14 as a threshold and for for the entire most of the summer and the entire fall until we started coming back to school we were in the very low we were below 10 11 12 in that range and we're at 56.6 as of today so we just keep going up and uh the positivity rate is over 15 which eight percent is the target for the state to kind of get alarmed so our both those numbers are high which is concerning my where i'm kind of stuck is that we really in when school started we didn't have like metrics that we could use to know whether or not we should be in school so it was really just kind of off the cuff and listening to recommendations then the health department did give us metrics i used the metrics to help support us coming back into school and then the metrics now are off the charts bad even so i've tried to look at like cdc recommendations they now have recommendations for schools and ours line up with theirs the lake county health departments do line up with cdc and it's it's pretty rough right now so i don't know what's going on in our community it's really our local like i said the two the 4-1 and the 7-3 zip codes our 4-1 is ingleside 7-3 is round lake so all of valley lakes and prairie point and those are 7-3 and he's probably uh anything on the senate wilson so so that's where we're at we are ready as administratively we're ready to pivot whenever we need to pivot we feel like we can implement uh the blended model quickly uh the i have i have parents i'd say the main communications i've received from parents recently has been a few parents that have just decided to pull their kids out of the blended list they just want to be remote because they're concerned about the transmission rates right now um i know we have to have families that are frustrated and want to be back in school too they've been very patient with me so far but i know they've got to be frustrated i'm frustrated looking for any guidance that you guys might want to give me and yeah just i'm trying to stay in line with grant fox lake 114 and then gavin so the four of us i've i've considered um and i would like to do this this sometime this week some kind of just just i'd like to test get to test the temperature for our community right now to see where they're at as far as their desire to come back and what kind of format they want that kind of stuff but i don't want to put any false hope yet either but um so i'm looking for feedback i'm this is this has been hard but i'm looking for any kind of feedback you guys want to give me what you're hearing the community what we can be doing better what we should be targeting whatever you think i mean personally i think that we have to go justify using the metrics to come back um but i mean i just was all over the news today about the vaccine yeah so and i remember when we first got the plan from the state is that when the vaccine came out then everyone was supposed to go back to normal that doesn't seem to be happening so i didn't know if we got any guidance from anywhere on that well so that uh what they're telling us about the vaccine as soon as they like this um the news today was was good news but it's going to be what they've shared with us [Music] the most vulnerable population is taken care of and then there'll be another round after that so they still [Music] impacted the vaccine but that was when they told us that look for for it to come out in january so i don't know what this news today means i don't know how quickly that's going to get from approval into so if they get it out quicker than we might see some it might see some impact sooner but that'll be huge if if they can get that in place uh sooner because i've heard the to be really honest with you the house department within the last month has said don't get too excited about any vaccine news because it's going to take a long time to get that thing rolled out but he was also saying we wouldn't hear anything about it until january so now we already maybe there's something more to it so that would make it just so everyone else knows i said after we got the agenda i sent an email to mr gold about i wanted to see the data for from middle school comparing the percentage of kids from fall 19 to fall 20 over and under 3.0 and percentage of missing assignments um and then for primary elementary the percentage of kids at each one of their proficient other grade levels just to see if if this has had an impact on the kids and and the learning and then their net result of the grade um i mean i think for me that's very important um it shows what would help show if we're doing things right and we're doing things wrong yeah um i i i don't understand that the the metrics don't measure the social emotional right aspect of it but we have to have something to go off of and it's something that i thought would be helpful for us so i've been thinking about that kevin too and i think i was gonna talk to administrators wednesday about this at our meeting uh i think we can do also do a to pick up maybe some of the social emotional we can do a survey for students to take kind of answer some questions for us on how they're doing personally with all this give us something i wish by the december board meeting i could get you our map data but i don't think i'm going to be able to i depends because we're just going to be doing the map testing for winter in december i don't think i'll have the data for that that's the really to compare last winter with this winter would be the best like academic data we can give you uh but we can we'll do what we can if if we don't give that to you in december we'll definitely give it to in january but uh i know that we want to give you something in december too so we'll try to get this we're going to talk about it wednesday that some of the requests you had we're going to put something together for that but also include the student poll i might try to do something with parents too just to kind of see where they're at and uh so on december's board mini we'll try to give you a presentation of the impact of covid on big hollow in the last nine months just to give you an idea of where we're at so i think it's a good idea um do you have communication with the teachers do you want to pull the teachers yes yes yes sorry i have that on my list too for sure teachers are going to be able to give us a whole different perspective and so i have that on my list teachers our students parents to kind of get a feel for where they're at we'd love to get the the winter map data will help us compare we did the fall data but uh i think the winner date is really going to give us an idea of the impact i mean i can tell you we have kids that are doing really really well and we have kids that are not right so um but when it does come time to come back we will leave the option for people to stay home if they want to and because i know that some of them that's important right now if november 30th if the metrics numbers would be staggered like we were started before that week we're bringing back we'll be starting like phase two so we'll have right now up until that point when we had to get out we only had one grade level in each building we'll add a second when we come back so be our second phase and that'll be for one week and then we'll add the rest of them the week after that so we'll be quickly into having a full hybrid once we get these metrics to clear i'm just hopeful that i mean it just keeps going up i don't know what's going on here it was it was uh when we started going back to school it was at like between 10 and 12.

close enough that we are with our mitigation strategies we feel safe i can't imagine it's going to stay this high it hasn't been this is higher the highest has been since it came out so people are tired of wearing their mask stand inside yeah yeah but i don't know there's so many more testing sites too yeah yeah but they said there's still a lot of people who haven't been tested that have it yeah the uh i had somebody tell me the other day it was one of our teachers actually said the tests are pretty expensive and uh and so that's that must be why the uh when they have those mobile testing sites they're free and they're just i think high school was five hour wait yeah for a test but it was free so i kevin i try not to think about that because i don't want to i don't want to be out that long i just it's miserable but it you know i guess we just see how it goes and see hopefully see a trend here in month to month we make a decision on what we're going to do right here it's good we're ready to pivot yeah yeah we're ready i'm glad we tried to go back because it helped we learned some things i know mr whipple's working on some changes for middle school that we think are going to be better based on being in a week it helped us learn some things so that's helped i think so i do feel like we can pivot pretty quickly now all right item c are going to have there are three principles get up and share a little bit about their school improvement planning while while they're getting ready to and you saw the entire school improvement plan in the document we know you've had a chance to read it there's going to hit some highlights and then but i want you to know last year we didn't finish our school improvement planning because that finish usually happens in april may and with all that hit i just told them put it on a pause and basically said this year they they're continuing on with their goals from last year and they added a few things as well so it's kind of the the one-year school improvement plan turned into a two-year because of all the garbage that's happened so go ahead lynne all right it is the same a lot of it looks the same but i don't want you to think that that means we're just going to sit back and just oh it's what we've done the work continues so under uh the instruction that i wanted to highlight is that we've been using a book called the teacher clarity playbook and we've been using that to create learning intentions and success criteria for every one of our priority standards in ela and math we actually had just started that work like in february where we hit the shutdown and i think dr hetrebetz had mentioned either last month or the month before they should stop the work we have really dedicated teachers they continue to work at it all summer so the work didn't end just because kovid shut us down they've continued and we will continue now with our early release days and institute days we actually have people from the roe coming in to help us look at it and look at it from a different viewpoint even of what other districts are using as their priority standards and did we target the right standards and to kind of help guide us in that and the other thing i wanted to point out under instruction would be the implementation of imagine literacy and imagine math as our main personalized learning platform and just to let you know that i've gotten a lot of really good feedback from parents on that and also the students like the students that are there in safe center and i know kindergarten was only there the four days but i really made it into every classroom quite a bit during those four days and getting to talk to the kids and ask them what they thought about it and got a lot of really good feedback the second goal has to do with student achievement and that's one where definitely you would notice that like we didn't really have data in the spring to show you what our growth was but i did want to point out that our summer map was successfully implemented for first grade and for kindergarten we did a screener i think with first grade we had it to where we were less than 15 of our first graders that we did not test so we tested almost all of them and we're currently working on plans in fact teachers emailed out today to parents a sign up for map testing for kindergarten and first grade for december we're offering different time frames so like a 9 to 11 am a 12 to 2 like afternoon time frame and then each day we're also offering late afternoon and into early evening so like a three to five pm a four to six pm a couple of days we even have a five to seven pm really trying to make it as convenient as possible for parents who might be working to be able to bring their kids here for the testing and we will also of course offer a remote testing option so that the child could be at home we have a teacher on site or from their home watching the testing process and this friday during our institute day we will be training all of the testing proctors to be able to do that remote testing to make sure everybody knows what they need to do and then the third one our third goal the goals that are all centered around culture and climate i just wanted to point out and i think it was just last month that mr gold shared like the overall district humanik survey results but i wanted to highlight a few of the ones that i thought were pretty spectacular for the primary building we talk about the dream box that top right quadrant and last year the dream box for primary was at 90.32 and this year it was 97.72 so a nice increase there all 15 of the dimensions that are surveyed through humanx saw an increase they went up the dimensions with the largest increase for us were performance planning recognition relationships and quality and innovation and i love that quality and innovation went up and i think part of that is because we had no choice but to innovate we were thrown with something so there was no choice but to innovate but the fact that the teachers saw that as something you know positive the three dimensions that are mentioned in our school improvement plan are recognition relationships and continuous improvement and two of those three had been in the bottom five last year and are now six and eight so a huge huge gain it just shows that the work that the building leadership team and all of the teachers and staff at primary are doing is making a difference very good do you have any questions about our school improvement plan good work lynne mm-hmm thank you thank you okay good evening everyone i'm excited to be able to share with you the elementary school plan just starting with instruction we will continue our curriculum development work documenting and communicating amongst each other as well as sharing via newsletters teacher newsletters our building level newsletters with parents and talking about our work and our focus in the area of curriculum we'll continue to use this teacher clarity playbook that lynnan had had mentioned as our guide starting last spring february or so and that will continue on that that work through our early release days and our institute day and other meeting times that we have throughout the day we modified a couple of our goal statements this year at the elementary level the goal statement for instruction uh we have a bigger focus uh just a little bit away from the resources last year if you remember the focus was on ensuring that everybody was with fidelity using the board approved resources that has been totally completed and everybody is using those board approved resources now it's ensuring by the end of the year that all of the information in our curriculum and our units and assessments and that sort of thing are put into the system the partner for results system will continue to do that throughout this year we are also uh continuing to focus on data wise you heard us talk a lot about that last year now it's we have a focus with our building leadership teams to start focusing and reading and doing some more research in the area of data wise but also getting i have a quite a number of new teachers over at the elementary building so getting them caught up to speed and some of the work that we did last year with datawise um also a huge priority and it has been talked about quite a bit at our building leadership team meetings and that is to have opportunities for vertical alignment and horizontal alignment as well but we'll continue to collaborate grade to grade teachers really are even initiating conversations and you know especially now with remote learning and and on that transition that happened last spring out of the classroom just where have you finished where are you starting making sure that we're continually focusing on those priority standards as well but knowing what's happening from grade to grade under student achievement here again we we modified our our goal statement a bit and through conversations that i've i've had since the summer with vicky helping to vicky dr king to help us focus our efforts on something called conditional growth percentile um this is key especially due to this year and being in a pandemic and changing instructional models as we are really looking at our map growth data and looking at the conditional growth and and trying to improve that and in both math and reading for this year we have a huge focus this year on personalized learning with imagine learning and really trying to align the use of of this personalized learning program with our priority standards and of course personalizing that for each student it's been going quite well especially for those learners who are struggling and working in at their level as they're moving along as well as those students who are in need of enrichment and ready to get some more breadth and depth in in what they're learning and then finally in the area of culture and climate it's been very exciting fall here and working with a human accent svetlana has come several times to our meetings um we as well at the elementary level we selected three dimensions last year they were continuous improvement and training and development and communication and all three of those areas improved significantly this year and so we'll continue their recommendation is to have these goals for two years they certainly and stefan lana told us this last year that if we can focus our efforts on three of the areas it will definitely impact the other areas and we saw similar results as the primary building as well in terms of our growth in these dimension areas because of the work last year it's been interesting the blt we've shared the results with with all of the staff but blt is really doing some of the ground level work here we've been determining those those three dimension areas determining what behaviors are going well and for as an example from last year and under a continuous improvement the subcommittee on blt that was working on that particular goal for creating the action plans for that last year they had a couple of behaviors that they felt were really going well in that area and then this year there were almost 30 that they could identify 30 areas where we've really strived for continuous improvement certainly the remote learning and those kinds of changes have come into play there they also have work to identify behaviors that might be getting in the way of improvement and so some very you know substantial information there that's going to help guide our action planning and then um we're right now to at a level of of prioritization and what's most important here and then working toward pacing and we did not do that last year but to say okay this is what's gonna this is what's good this is gonna look like in november here's what we're going to add in december and so on throughout the year um i think i'm really very proud of our work this year in the area of social emotional development the circle meetings and relationship building with children i i don't think i could have predicted what was going to take place i think the the really aha moment for me was as our second graders came back even though it was a very short time um i was able it was like they had been here all along since the beginning of the year and i i did not guess that it would be that way especially from teachers only having an opportunity really at great meet and greet to meet their children and and parents but yet those relationships did build and continue to to to build and grow and so we will continue on with our our work and having circle circle opportunities for kids um and continue to grow in that in that area um finally i would just note uh we're going to continue to do some work in the area of pbis while it it looks a little bit different while they're remote there still needs to be work and making sure that we're aligning our pbis expectations with remote learning we're also taking a look at some various sub groups this year in terms of our referrals and and doing some some work there collaboratively with staff so some new and exciting goals we were able to um uh take out a few of the goals that we had met goals from last year and so excited about moving forward with the goals that we've established so far this year so much questions for al mastery i just have a question um i like how you put in your presentation how it tries to look for goals i thought that was very helpful um how it relates to and that was very helpful for us to see um but i had a question about i saw this bill for imagine on our bills and i know that we said it was for math and ela i know we just bought eureka two years ago three years ago so how do those two work do they work together between shelf one are we using the other one yeah um that i heard tonight i have mrs janice talked about it so i didn't know i'll start and i'll let you uh take on yeah we had to force over some money for imagine to that was kind of our insurance policy if we were going to be in remote learning for a long time thankfully was able to get a lot of that cover to advance but eureka wasn't conducive to as conducive to online learning so we were trying to after last spring where we didn't you know we did our best to serve the family last spring but we didn't do great you know for long term so imagine was our insurance policy to take a lean on and now i like as far as how much eureka is getting implemented i i'm not exactly sure so eureka continues to be a strong resource for us um you know as at least at the elementary our teachers start with the kids in their their morning meetings but then they go into small group work for reading ela typically in the morning and then math in the afternoon during those small group times they're using the scope and sequence from eureka they're using practice um resources from eureka because they've it's made quite easily on online uh eureka has with access to resources um with eureka so it's continue con you know can it continues to be used um and followed i know that um with the imagine learning time uh students have blocked times that they're going at their own pace they're certainly skills that are in imagine learning that align with eureka some if they're moving forward at a quicker pace they'll be introduced to additional skills um and then teachers are getting uh reports from the eureka pro or i'm sorry from the imagine learning progress and then um with that if if they're seeing that a student is struggling with the eureka material they're able to go into the system and um modify and make sure that there is uh that the student has access in the imagine learning to support the skills that they're they've been teaching in eureka so they do work together i don't dr uh dr hetfitz is at home quarantined but she's texting me listening uh she said that eureka didn't have online materials until mid-september so that was one of the reasons that we had to make the jump um and then uh also uh that eureka um as you just mentioned eureka imagine vicky do you want to share um thank you that's good for uh families that are our k5 families who are from paris who's kind of dove into the imagine to see it uh i've heard a good thing they really like it as a resource because even if they're if their child maybe wasn't as didn't feel as challenged they can always go to that that's going to push them you were going to say something oh that one is that a one time yeah it's one time for the year though yeah just a year because it's it's such a the resource is so uh packed with resources as far as even instructional support that's why it's so much are trying to figure out i mean i've given off topics like a way to if it's that valuable i want to figure out a way of how we would uh continue with some form of it in the future because it does it's good for our bilingual population because it's uh translated as well so there's a lot of good pieces to it any other questions for elementary no thank you thank you all right mr whipple you're up uh okay good evening um talk a little bit about the middle school school improvement plan we were fortunate enough um because we were tier three a couple years ago we had treehead to create a three-year plan so ours is stretched out till the end of 2022 so all of our three-year goals stayed the same and basically all of our annual goals uh stayed the same as well with some minor tweaks around student achievement but so to start with we had our first three-year goal plan uh by the end of 2021-22 our school wide rating of data wise rubric will be developing or sustaining in steps one through four we chose datawise as our improvement process cycle because we wanted to have all of the steps and then in addition to it also helped us with having a rubric so we can measure our own success and how well we're coming um developing as a school within that within that system um some of the things actually since march have been a little bit on hold we haven't advanced as much as we wanted to our teams are still meeting are still we're still organized to do the work but we've kind of taken a little bit of a step back just to let our teachers and your commenting with for me with the middle school is really just letting the teachers what are they teaching is a priority for me right now and we're good to and and the how's with the remote learning process um goal two um goal two is where we made some adjustments um but really we we stuck with the projections that the state had as far as the percentages of where we're supposed to be at the end of 20 21 22.

we're unmuted good evening for those of you in attendance here tonight at the terrace room in the admin building on central avenue for the bartholomew consolidated school corporation our regularly scheduled school board meeting tonight monday november 9 2020 and for those of you who are joining us via zoom or via live stream online thank you for joining us we begin most of our meetings with a reflection shared by one of our board members tonight mr pat bryant we'll share those reflections i was raised by my grandmother and she had two things that she really wanted to make sure that i never forget one was that the creator is all giving all thankful and all loving the other thing that she wasn't able to do was vote this past election day i made sure that i voted i make sure that i vote every time the election comes around not just for me not just for my grandmother but for all of america so i see a lot of young faces out there if you're not able to at this particular time when you come of age it is your american right to vote vote your conscious virtual heart and vote for america thank you thank you mr bryant if you're able would you stand and join me in the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all board members bryant caldwell shed and bills are present in the room with us this evening and board members dehop dwyer persinger and stinner are joining us online so we have all seven board members and tenants therefore we have a quorum i'll call this meeting to order our bcsc mission vision and high expectation objectives are noted on the placards behind us in this room uh we'll continue to refer to those as we go through decisions and our work of the corporation this evening we're gonna jump right in we have some exciting uh student recognitions this evening and and uh as well as uh staff recognition so i'd like to start off dr roberts if you would start with our first one yes thank you mr colwell it's been a while since we've been able to bring students in and recognize them so although we've had to shift adjust and move to e-learning today we are grateful for the opportunity to recognize some very special students from tonight columbus north high school so i'll start off by having the columbus north golf team uh through sievers mr lewis who might be stepping up anybody ready to introduce our our middle attitude lord winner scott that'd be great thank you thank you 4.27 grade point average seven minutes but the fact is one of the best attributes i can't tell you how many times a parent has come up to me after a match [Laughter] can we at least give you an elbow oh yeah watch the chords natalie if you'd stay up here for just a second nick if mr williams if you could grab the screen pop that up there we would like to get a picture of you in front of our bcsc uh backdrop uh coach mr lewis id if you guys would like to step up there we will stay uh back but allow us to get a picture again for from tonight for for natalie so while you're taking that photo i've had the opportunity as a as a recent retiree to spend some time at otter creek this year and one of the one of the joys as scott mentioned is just watching natalie work on on the practice range and it's like oh man that swing if i can only have that swing for myself and it's just just an old guy i'll never have it but man it's just fun it's fun to watch natalie and thank you thank you for the commitment for representing uh our school corporation the way you did yes appreciate it congratulations again natalie i think it's important to note i think these are some of your teammates with you and that's a special thing and and i think representative of the culture you've created coaches with your team to have them here this evening so thank you for doing that that's fantastic okay and i did not advance the slide and uh quickly enough but as we get the screen back up you can see a photo of natalie from her receipt of the middle attitude award at the state finals okay we'll move to our next round of recognitions we had two outstanding cross-country teams from columbus north this year both the girls and boys programs i think were ranked near the top of the rankings all year long and from third place was columbus north girls cross country so coaches or mr lewis from girls cross country good evening mr slater thanks for having us we uh we had a great season this year we were ranked in the top three all season we had an undefeated regular season and we won our i may get my numbers off a little bit but i'll air on the upside we were i think we won our 34th sectional in school history and our 31st regional school history and our eighth semi state in school history and we were led by mackenzie barnett who finished seventh overall and we finished third place over on the state good outstanding season if we can get the girls up here it's just going to be too funny if you guys are slow getting up here come on just watch the chords what you just maybe introduce each of the girls uh first here is brianna newell julie kloss lilly baker mckenzie barnett jessica meza abby jacoby and ellen white and then coach weaver is in the back go ahead coach yeah what a great year ladies yes congratulations coach your teams your team's prowess through the year and the way your testimony about them i read in the paper were the practices that really happened starting about nine months ago uh and and that led to that just what what uh we saw you guys around town we saw you running we we know the hours and miles you put in so thanks thanks again for uh reflecting the best of this community in the work that you did and and the best in yourselves it's well deserved congratulations second or first next year okay i think well on that note on that note coach from a student class or grade situation mackenzie you're a senior yes and everybody else basically sophomores yeah so looks like we have some good things maybe to come and they are if i brag for just a second they were invited um and uh to run into national scholastic national championships this weekend okay so that was uh is to my knowledge that's our first girls team to be invited to nationals fantastic looking forward to see how things work out for us next year girls we'd like to have a picture as well in front here so coaches girls we could gather in front do that real quick so we can know it's a 20 20 picture if you all leave your masks on definitely remember this one yeah that's a great congratulations well done we're working mr williams here i'm pretty sure there'll be a motor on that next year good point um we also did have a photo of the girls from from the podium up at the state finals with her third place finish congratulations again girls all right then we also did have this year's state champion for the boys the first place columbus north boys cross country team danny yes and thank you again for having us i'm super i enjoyed your comments there to start off the meeting yeah we again we had a we had one loss this year at sectionals other than that we won every meet um it's a great year you know and talk about the boys and the adversity they've come across the past eight months as well you guys all know every kid has but the both programs are showing resiliency and accountability one another into a common goal and i think that that says a lot for columbus north athletics and bcsc as a whole i think and we want to thank you guys for demonstrating that type of leadership uh for us to follow in terms of how to how to attack school from here on out um in the midst of a pandemic and uh we want to start there giving us thank you for giving us the opportunity to race and to train and trust in us as coaches to keep the kids safe and and to do to to do what we love to do and give them some sense of normalcy um in the midst of a year that's just been uh paramount without that so we appreciate that but yes we're state champions we'll return four of our seven and we have a great group of sophomores after that um but they have the boys want to come up yeah my assistant coach is andy key faber he wants to come up as well our three seniors are colin pruitt austin polkowski and andy store and then we have four juniors matt newell will keel evan carr and reece killed kilbarger stump very good fantastic year yes fantastic guys coach guys a very consistent year as coach fisher mentioned i think the only loss was in the sectional but there's probably a reason for that i don't think that everybody ran as we as we did what we needed to do to get to the eventual finish line which was winning the state championship right so a great job all season again ran at the top all year long i think even at one time was right number one in the country uh perhaps and some of the rankings that uh that that they put out so congratulations on a great season and we look forward to seeing what the the four that remain i can do and the other three heading off to run maybe the three seniors all of you running a couple of you okay okay yeah congratulations awesome congratulations on that let's grab a photo of you here real quick in front of the backdrop welcome so [Laughter] dr roberts i think we have to also especially remember that uh our coaches had a pretty tough uh act to follow and and uh coach weinheimer and his his uh for years uh good good record so to continue to keep this program uh both these programs running where they have been that's that's just a fantastic for the coaching staff as well thanks for your dedication timer left things in pretty good shape i'm sure he is proud of the job that has been done with with that program both the boys and girls level congratulations again coaches uh coach stever coach white coach schluter coach weaver uh coach fisher coach key favorite uh your leadership paramount at this time uh strange times for all of us and we appreciate everything you do for our kids uh mr lewis so brian still there he is mr lewis is your first year with us and a great great fall you've had a very successful one and uh it's it's great that we can get you a ring this early it's that's it's a neat thing so congratulations uh mr lewis on on this fall as well and students again congratulations for a great year natalie the entire girls golf team we recognize natalie but the team finished sixth i believe so maybe just missed the podium so a great finish with our girls golf team and congratulations again to the third place cross country girls and state champion boys awesome finish [Laughter] now if you're smart you'll get out of here and like last i didn't forget to also show you the photo there's our boys cross country championship team from the podium good looking bunch of guys yes good team i'm kind of anxious to get to the point where i can wear my hair like reese that's you know retirement retirement one of these one of these days florida all right we are next presentation awesome again to be able to recognize our kids this this evening uh we're also getting into presentations last week last month with the opportunity here about our seo program under the leadership of sarah frazier and tonight some important work that's being done in our community through our schools with our food pantries so mr lewis is here from columbus east and greg be patient with me as i fast forward through some slides i probably could have done this more efficiently somehow else that's okay just keep clicking we'll see yeah it's about 14 slides in so yeah the thing with this i think the slides were they had all the stuff kind of going on yeah there we go that's the spot right there you can you can take over from here all right so thank you so much for having me tonight to talk about the food pantries at columbus east and at columbus north i'm going to start with the columbus east food pantry first because that's the one i'm involved with of course let me go back there is this okay so anyway so uh we there we go so we got our start in uh april of 2013.

so it is a callback system so sometimes we'll get the message get it to the right people attempt to call back and don't get through i think that's probably the biggest hurdle with the way we're doing it but today we had trying to look it up over [Music] right around 200 calls in today so um getting back to all of those by the end of the day is pretty successful i think um and then we'll get some callbacks some of those are called backs but yeah so far we think uh we've gotten some positive feedback that we sent out to some of the users in the spring and made some slight adjustments from there okay good and then hot spots did you say do we still have hot spots we actually got in 50 today that we were prepping and we got so part of it is um so we have 250 out right now we actually ordered 50 more after bridge and cvp took up some of our supplies from the spring got 50 more in today and i our verizon rep and the people that we work with through verizon to get those have been amazing we ordered those friday and they came in today so those we've passed out um just trying to look that up 36 on friday 20 today and we have another 20 tomorrow that are scheduled to go out so that again is going through lists working with principals working with the world language department to make sure we're hitting as many people as we can knowing that there are needs out there and i saw where mr stenner yes mr stinner to ask a question nick from online about the cell services and you mentioned verizon is that the one that we're primarily using then yes uh verizon kind of through our studies over the years have shown the most success on the west side uh in that southwest side so we we've had a few others in mr center sprint for example and t-mobile have actually sent us some to test it's just difficult to it's easier to manage when we know it works everywhere rather than looking up addresses making sure it works in that specific area and then going from there okay very good nick i would ask you you and i had a conversation about number of calls as you said about 200 how many calls was it at the beginning of the um our time going to e-learning back in march april so that the first day um we had over 400 but that was including staff so this year or at least this e-learning experience is different because staff members are in the building so they are putting in work orders or working with each other in our techs in the building but um i looked it up we had about 170 worker orders come in today so our staff is split between working the hotline and then working their buildings and do shifts throughout the week i was going to ask how many people were working on the hotline it varies um depending on load we know that the morning again from past experience now the morning's the the most difficult so we actually had three people transcribing this morning so they're listening to the messages getting them in our system and then we had three and bumped it up to four people calling back throughout that first shift and then the afternoon we were down to two listening and transcribing and then two calling back so our team is amazing they through bridge through last spring we've been able to get everyone with some experience answering calls and kind of everybody on the same page so everybody's willing to chip in and chip out we actually had somebody come in and help prep hot spots today because we do have a few staff members out and it's just a great team environment great thank you mr williams maybe at this point before i jump into some of the other slides which might take us away a little bit from some of the questions about operationally about starting e-learning today are there any other questions from the board just about getting going today and and uh things you've either heard or just wish to to check in on as we as we move forward have we thought anymore i know when this all started we talked about e-learning centers at some point um have we i know everybody's up for e-learning except for some pre-k and some dual credit and the ones that have to be there some of the students but have we thought about that anymore yes so so good question dr biltz um when i when i said basically all e-learning earlier as i started this slide we have quite a few students coming in for a variety of reasons um it's just we're trying to balance that with the fact that we have increase in community spread of of cover 19 with the needs of our kids and how we can best provide continue to provide uh instruction and meet needs and and so whether it is um legato is is continuing in in a person right now uh many of our c4 classes really all the ones that require some lap time and and experience in that way being maintained some of our ap or acp classes may be bringing kids in small groups and so forth so who are performing arts opportunities given some teacher direction and otherwise might be having students in the buildings we have a special education and english language learners in the buildings and some cases so just a a variety of things that are happening uh and and running buses to try to help that in in certain situations from a hot spot or excuse me a an access we had referenced that and somebody remind me exactly what our wording was with access to the building for internet go how do we couch that we do have we do have students coming in who do not have connect will have connectivity issues so like at east high school they're using the resource floor we had several students doing that at north high school they're using the library i think most the uh at central east library as well i'm not sure what north side has decided yet so we do have we've had a handful of students who have come in who have connectivity issues and we've stated that if they do have issues they can come in and access the buildings okay we have space to set aside supervision cover for that so dr roberts with special ed we got oc4 ap acp ll what which how many students are actually coming in on average yeah now that we've gone i wouldn't be prepared to give you that number after day one but it ends up being a pretty good number over the you know the 18 school buildings that we have so yes you could still check that out and it could easily be a thousand students yeah out of 11 500 kids and remember that we still had a decent number of students still in bridge or cvp but 18 of our kids heading into today so they will continue to do what they're doing and then the rest of them being serviced in one way or another here but yes we can pull that number does the e-learning that we've moved into for the remain the the population that was in person does it mimic exactly what the bridge students are doing i wouldn't say that we would say okay yes it does right now in the secondary looking into the two that are managing that a little better so mimicking that yes okay so it's essentially the same program right they just we moved everybody to it okay yes thank you all right yeah the reason i hesitate with that i knew the secondary level when teachers were having to balance both in person and bridge there was that going back and forth right now they're able to concentrate on that style of learning solely and not have to bounce back and forth doctor she had anything i i can't see you uh kathy or james or rich but any other any other questions from you nothing's coming in the chat and let's see expand them here there we go okay okay okay rich and james i'm no happier now that i can see you but that's okay all right i'll jump back to the questions stuff okay all right so i will kind of run through the rest of this uh my fault the mass compliance just with the week we had last week i did not get all the necessary requests out i do have a secondary number there of 95.1 percent which is an increase from the time before so hopefully moving in the right direction with our continued efforts there and that'll just jump me right into the the the local stuff on spread of community the community spread of coven 19.

well good evening everyone i'd like to call this meeting of the dartmouth school committee to water for monday november 9th 2020 and as a reminder i i guess i'm getting a little tired of reading this but i think it's important that we do uh just let the public and the viewing public know that per governor baker's audit suspending certain provisions of the open meeting law chapter 38 section 20 that the public will not be allowed to physically access this school committee meeting members of the public can access the meeting via live stream at youtube.com forward slash dhs tv media in addition the event will be rebroadcast on dc tv channels 9 and 18 on the following days wednesday and thursday at 5 pm friday at 6 a.m saturday at 8 a.m and sunday at 2 p.m the school committee reserves the right to implement additional remote participation procedures and will notify the public of these procedures as soon as practicable that being said could i have a roll call vote please miss gentler chris oliver here shannon jenkins kathleen amarill here john nunes yep mary wait here uh thank you very much and i know we don't have a viewing audience here but just a reminder to my fellow colleagues to silence your cell phones and i'll do that right now um perfect at this time um we typically allow an opportunity pledge of allegiance um thank you it's been so so long that if everyone can please stand for the pledge of allegiance i pledge allegiance to the flag of the united states of america and can always count on mr nunes to uh keep you in line yeah exactly to keep us in line he is uh always there for us um typically at this time we allow uh public comment for anyone wishing to comment on any of tonight's agenda items are for those of you who may have viewed our gender that's posted on the town clerk's website you can see that you have an opportunity to comment on any of tonight's agenda items by emailing our recording secretary kathleen genther at dartmouthschools.org and also throughout this evening tonight we will review this at this before we close and go into executive session so if you have any comments that you'd wish to like to share uh this evening you can do so by emailing uh kathleen genther uh once again and we'll revisit this at this time ms genter do we have any uh public comments relating to tonight's agenda i have not received any comments great thank you very much this time chair will entertain a motion to approve the regular session minutes of um october 19th 2020.

so mr chair with the stipulation that they be held until the matter for which they're intended is completed second i have a motion on the floor by mr nunes a second by mrs waite to approve the executive session minutes of october 19th any further discussion dear hearing not all in favor opposed motion carries unanimously thank you very much everyone at this time i'd like to turn turn it over to dr gifford we have a presentation this evening our school improvement plan for dartmouth middle school dr giffords yeah thank you mr chair um so tonight we have the middle school as you said presenting their school improvement plan and i believe the entire administrative team ms deakis mr doan mr rossi and mr hayes will be here to discuss some of the things that the middle school will be thinking about as the year progresses as well as they provide a little bit of an update on how things have been going at the middle school since we've started school excellent he was there a little while ago no problem and i know that with mr peratti and uh mr galesha here we're continuing to get more technologically advanced with our school committee meetings so i have no doubt that um the voice is kind of unclear it's very difficult to pick up the audio all right can you hear us now mr doan we can see mr rossi and i we can hear you mr doan pete's like nope get here are you muted oh i need to unmute right i'm sorry i think that's okay this is tricky [Music] right now on your end i don't know how i'm coming across are you coming in okay so we don't touch the mute then you don't want us okay perfect okay okay um may we uh mr galesha is it okay to uh begin our presentation at this time yeah we can't um okay the audio was unclear at the beginning thank you all right thumbs up thank you chairman oliver i appreciate it um this evening mr rossi our assistant principal uh mr hayes our assistant principal and this is our associate principal um again just going to share with you our school improvement plan um mr rossi at first we'll also we know the school committee would like to hear as to how our hybrid uh model is going thus far um and mr robert who retired last year his last words to me when he walked out the door was delegate so this evening we'll have mr rossi share about a hybrid plan uh mrs diekes will discuss teaching and learning as well as access and equity and how that ties into our school improvement plan and mr hayes will follow up with the community engagement so with all that being said we uh thank you for providing us with the opportunity to present this evening and i'll turn it over to mr rossi thank you mr doan and good evening i just kind of wanted to walk you through what our hybrid looks like at the middle school um first and foremost i can't say enough about staff students parents how they've stepped up to meet this challenge um presently right now our doors open at 7 30 as opposed to 7 710 and what we do is as as students enter our building and we've we've added entry points we used to have one now we have three report right to their home room and once in their home room that's kind of their pod and that can be anywhere from eight to twelve students and within that pod within their home room that's where they're receiving their four academics and their lunch um our cafeterias actually right now are pretty large teaching spaces and we deliver the lunch to them one of the real challenges and teachers have been great is they actually teach in four different spaces so the kids are staying in one location and the teachers are moving um our students are moving when they go to their specials and when we're moving students we stagger that by grade level so we only have one grade level moving at a time and we kind of our bells have kind of become obsolete and we uh we just kind of come over the intercom and tell kids when it's safe to move i know some of you have had an opportunity to visit our building but we've got traffic patterns our stairwells our runways hallways that are only six feet or one ways um and then in the rest of the building we're able to go two way but it almost kind of resembles a bike path if you will where kids kind of stay within their lane kids are not assigned lockers this year or they're not changing for gym um we've kind of taken it upon ourselves mr doan had a great idea to kind of give kids their own bathroom pass that they have on them and we kind of have hooks outside of the bathroom and we only allowed two kids in at a time and i have to say that the compliance with the kids with their masks and the rules that we've put in place they've been outstanding um as far as uh what we've done with our custodians we've kind of switched their schedules around a little bit and we have two on during the day and they're consistently cleaning high surface areas um at the end of the day mr kiley was able to purchase that backpack to disinfect classrooms at a pretty fast pace um that's kind of what our day looks like um as i said kids have been great just outstanding i don't know if you have any specific questions you'd like to ask maybe to get in a little more detail i'd be happy to do that anyway committee members not really uh jonathan would you like to save the question mr rossi i do have my fellow committee member mr news here that has a question for you sure great thank you mr chairman mr rossi or anyone mr dome liz nicus mr hayes uh with regards to oh okay okay [Laughter] we'll get this right yet hope i get you pretty clearly right now mr nunes okay okay mr you know this is missing anyone on the administration middle school or unfortunately unfortunately because of everyone the concern with you know students being sick whether it's you know head colds or ex you know potentially exposed to covet and having a quarantine how are we handling you know the education for these students when they're out of school for 14 days which would you know could be you know 10 to 12 you know school days you know even you know with the two months you know the three into out vice versa you know how are those students you know being educated you may answer well mr nunes um currently what we have in place is our teachers um and over the past few years have become well-versed with uh a variety of uh technology platforms and mr hayes later in this presentation we'll kind of share further but um our guidance staff we identify who those students have we've uh we create kind of a google form so we keep that updated it's a whole lot here it's a bit of a challenge because we not only identify when the students are out but also we have to identify when that return date is so guidance staff gets that information they connect with those students on a daily basis we advise ours our teachers our teams of those students that will be out they connect with those students via academic support common planning time etc and also we've utilized our math coach as well as our ela coach so they're provided those students names as well so they periodically reach out with those students so there is that connectiveness through the course of their time being out and also with that um each day we're kind of reflecting on our current practices and trying to identify and develop ways in which we can kind of further not only connect with those students but also connect with our students that may not physically in the school at that time so number one our goal is to make sure that we we manage and identify and have a clear understanding of those students that are out and also uh make sure that we're connecting and advising our teachers and guidance staff as well as to when those students um will be returning and what supports we can place place for them while they are out hopefully that answered your question mr nunes yes it did thank you sir any of my other fellow colleagues have questions for mr doan or any of his team um i have a quick question yeah i'll turn it over to uh mrs waite okay okay go ahead okay um hi one quick question i have is you know when it comes to content um do the teachers feel that i know they lost a few weeks and then we're on the schedule do they feel like they're kind of staying on track i know that you know there's been some moving around and kind of re-prioritizing certain standards um i'm just kind of curious what the feedback is on content coverage with teachers and students thank you also a point person for curriculum yeah and i'll be kind of touching base um touching on that when i get into the presentation but um they're actually pleasantly surprised um they were able to get a lot done they are very appreciative of the 10 days that we had at the beginning of the year to make sure that we had good solid remote lessons and they're actually you know as you said we're kind of refocusing a little bit on the power standards and so forth but we're within less than a week off where we would normally be so um we're doing okay that's great thank you thank you and i will uh i'm sure looks like i'm unmuted right now so uh i do have one last question before we move on in regards to uh community engagement and i'm not sure which one of the uh admin wants to take it there but and this is more uh general i think than just specifically to the middle school i think i love your last bullet here mr rossi where you say continue to seek ways to proactively communicate and define appropriate communication i think it's so important that we continue to educate our community and our students at how important it is to practice good social distancing and good social practices when we're not in school because i i'm saying this now and you're going to hear me say it again later on tonight in which if we can do as much as we can within the boundaries and within the walls of our school buildings in the dark for the dartmouth public schools however if students go home and they decide or their families decide to make poor decisions and have uh large social gatherings that's not only going to jeopardize themselves but that's going to jeopardize the entire student body in whatever school we're going back to you know whether it's the darwin middle school the dartmouth high school or any of the elementary schools so i think it's imperative that we continue not only as a as a school district at the central office level but also at the building level that we continue to do our best to really educate and uh you know and i want to believe that we we've educated people as much as we can but um i i think it's so important that we continue to reiterate um that in order to keep schools open and we made and commissioner riley and governor maker baker did make that clear earlier this week and that's a whole other topic but in order to keep schools open we're going to need to keep students safe not only in school but they got to be making safe appropriate decisions outside and i think the most that we can do as a school system is just continue to remind families and remind students to practice uh you know just have good prac practices so uh i just want to make sure that we're continuing to communicate proactively and effectively uh with our school community at dom at dartmouth middle school as well as um across the district well follow up on that uh mr oliver i mean i i do believe i know that at the district level um even on the uh tunnel level i think and school committee as well i think all parties have been very proactive in just conveying that message i i will i know uh um it's been kind of bi-weekly that i submit a message from the principal kind of an informative letter um initially uh early in the school year uh we sent a very um letter that consisted of uh a variety of areas in which we wanted to keep parents informed and specifically the kind of the safety in the building and steps we have taken to kind of support students in this uh pandemic so whether in and outside of school um you know we continue to convey that message and i have to say i only speak on behalf of the middle school but um you know i found parents overall have been very very supportive um in the steps that we've taken to keep children safe uh they've been very patient um as mr rossi alluded to and i know um this doesn't take care of things outside of school as well but parents have reached out mr rossi and i kind of become the point person and with our nurses and so we've had parents reach out we've reached out to them as well just um communicating keep the lines of communication open to assist them to address any questions that they may have in regards to the steps we've taken and even concerns they may have outside of school uh we've kind of directed them um to the appropriate people so again just striving to keep those lines of communication open i think that's been beneficial and as i previously just stated um you know the parents as a whole have been uh you know very supportive um in the steps that that we have taken and um you know we greatly appreciate that thank you very much mr doan uh that's all we have here um if you whenever you're ready to move on you do this turn over and this is like this toronto a little bit to it well but just to uh um let you know i mean our students remain in their academic classes and our and our teachers move so um you know when it comes to uh the technology and and supports for the and pertains to uh curriculum etc i know mrs deakis has worked awful hard in helping teachers kind of facilitate the process and it's been i think um not so much a challenge but um having teachers move from room to room and being in an area that maybe they're not particularly familiar with so uh mrs deakis with her support they've all worked extremely hard to kind of create a learning environment that um supports them and it helps enable them to kind of uh enrich their instructional delivery so with that being said we'll turn this over to mrs deakis thank you mr doan um i did put up a slide for you just those are kind of the key points we're going to pull from the sip i believe you all have a an updated copy of this year's plan which was a little more challenging than usual given the circumstances um but you know we did try to really look at what we can do so just to give you an idea you know trying to support the district's initiative of uh relating to the coherence and effectiveness of the curriculum we really can need to continue to monitor and update our scope and sequence in all areas we use it uh we have the scope and sequence up every single time we meet in our curriculum planning time as a guide and as i had mentioned earlier at this point we're pretty much on target we know where we're going to be you know at thanksgiving we know where we're going to be at christmas and we're pretty confident that we'll be able to hit all of the standards by the end of the school year we have to review it on a regular basis we add hyperlinks to it we make sure they're in alignment with the deci we share information on a regular basis the sixth grades completely adopted the new geography standards and we the eighth grade are right at the end last spring or actually last early winter they went through some pd for the new civics projects that deci is requiring and they're ready to go this year we'll be completing that in the spring that at our most recent after-school curriculum meeting we made a lot of different updates to the scope and sequences with um really a primary focus on the power standards we did make some adjustments for example in the eighth grade they had developed some real strong units in plate tectonics that were primarily remote units because we were working at it in the spring so we flipped that to the beginning of the year we also decided that we really want to have an interdisciplinary approach to some of the units this year so for example in sixth grade when we get to the unit on africa in social studies and they'll be working on the geography the ela classes will simultaneously be reading the long walk to water that looks at it from another lens and we've moved that to earlier in the year so which that's usually kind of the end of the year project this year it'll be in january we're feeling that we have a pretty strong foundation of technology that's really helped us every single day we're looking at virtual platforms what we can use to make sure that we're meeting the needs of all the kids mr hayes will be addressing that more in more detail in a little bit another area i wanted to touch on is is how we use data to ensure that the students academic and social emotional needs are met and with targeted interventions and enrichments this is uh supporting the district initiative of using um student growth data and assessments to make sure we're providing those interventions this was very very challenging last spring particularly when it came to the social emotional needs as you can imagine there was a lot of anxiety out there increase in depression and so forth we had used our guidance counselors special ed teachers support staff we're all doing a lot of regular check-ins lunch bunches one-to-one meetings social groups to really make sure that we kept those connections as much as possible prior to the closing um we had had some pd on the use of technology of which is ironic but the use of technology and its connection to depression anxiety and addiction we had also done some through deci on the lgbtq community in ways that we could promote a safe and supportive culture we have a data rti team that meets on a regular basis to review student project excuse me progress we try to look as many data points as possible up until this year we use demcas star grades nurses referrals kids going to how many times they were going to the guidance office attendance behavioral swiss data and so forth excuse me and we would meet as a team and kind of look at what type of programs or interventions a kid may need it may be intervention plans with specific strategies it may need targeted math or reading specialists possibly the after school small tutorial tutorial program we had up until the spring or our in-school school student support center checking check out mental health referrals etc we already have had meetings this year we have another one again this week and you know we continue to use that data to look at the kids and what they might need um one of the benefits we discovered with the hybrid was we're actually able to increase the number of kids that can get services through the reading specialists the the they're successful because they're small groups we nev we try not to have more than five or six kids in those classes and we're half the kids aren't here um we were actually able to increase that and we were able to provide that to a much higher number of kids so there's a little silver lining there we've also changed the way that we're doing the um check-in checkout mentoring program this year historically it's its primary focus is to look at kids that may need support they're having a number of discipline referrals and so forth but our pbis team felt strongly that we really wanted to make sure those kids at home that might be struggling a little bit really we wanted to keep that connection with school and really keeping a close eye on them we've already have i think four or five kids that we've connected with mentors they check in with them when they're in school but they also do a google meet with what them when they're at home and just check in on them this is an adult in our building that is not a direct necessarily a direct academic teacher for that kid it's just to help make a connection of an adult that cares about them and and wants to make sure they're doing well both in school and out of school the response from the parents of the kids that we have connected has been very positive as well and very appreciative um one actually said i think that's the thing that's helping them the most right now is is just keeping that positive connection with school moving on to access and equity one of the things that has been something i'm actually really proud of is the partial inclusion classes that we kicked off last year in both ela and math it took a lot of work a lot of collaboration with the special ed department and within our building to make it work we didn't hire any new staff but we had people that really saw a need and we worked to make sure that it happened before it kicked off we did provide with the help from the special ed director professional development for the we had three different teachers at one at each level that was teaching the class and we provided training in programs such as cloud nine sunday and the lli reading levels we again we used our data team and special ed staff to identify kids using multiple data points over at least two years worth of school and we tried to keep the classes small between five and eight the progress that we saw in in the short amount of time that we had you know again with the the closing was pretty significant we saw kids increasing one to two grade levels so we were really proud of how well that worked we were able to create a master schedule so that those teachers also continue to teach full inclusion um so that as the kids are improving they can go back into an inclusion class and we can keep with our goal that we have the least restrictive environment this year we actually um only needed ela in in seventh grade we found we had enough growth that we didn't need that partial inclusion class and seventh our eighth grade we still have one uh partial inclusion for math and dla and sixth we actually didn't need it in either we just have our programs for with a pass and power program so so far we're really on target and we're really pleased with how well that's been going [Music] we have been working on this for a number of years and uh it's a good thing that we had um providing more technology to increase the learning for uh blended learning and and now remote learning the previous training and the work that um our teachers had done with highlander really allowed for a smooth transition to remote learning with the google classrooms we had a number you know the live and pre-recorded lessons last spring and again at the beginning of this year and now in the remote days the goguardian and the google classrooms have really been essential parts of our teaching and maintaining contact with the students our eighth graders are now in their third year with the one-to-one technology and because of this it has allowed us the capacity to provide students in need of chromebooks for remote learning at all grade levels in this past spring through the coordinated effort of both the district and the school of administrators multiple days were set up for parents to come and pick up chromebooks i think uh pretty much every day mr rossi was out there handing out chromebooks to kids right up in you know right up until june some of the things that we were doing um and are continuing to do with the technology are some of the literary literary analysis discussions the kids will create online blogs and they talk to each other about books and they and it's across the whole grade level they're not like limited to their classrooms they're interacting with kids and it's really given kids that maybe don't necessarily want to speak all the time a real strong voice an opinion when they're talking about their their books and it's been very impressive we also had projects including like podcasting green cat screen video projects genius hour kids are creating websites short movies makers mark all kinds of things so we were blessed to have started this and really helped us out a lot this year um jonathan was great we were able to get one to one for our seventh grade as well so now the carts were given to the sixth grade student homeroom so each of those kids have them as well so it's really been a tremendous help keeping up with the curriculum and giving the kids the technology they need to make all of the remote learning and the hybrid days working our message this year has been to be fluid and be flexible things are changing on a daily basis this afternoon our teachers were working in groups on sharing all the different creative ways they are me reaching the kids at home and how they're going to continue to add to that in the future days and with that i'm going to turn it over to mr hayes are there uh any questions though for mrs deakis before mr hayes speaks uh first of all thank you for that presentation uh any of my colleagues have any questions specific to um well i mean i can wait till the end you're gonna wait until then yeah well uh we'll wait till the end uh mr doan thank you big thank you this is rova do shoes but she's done a great job and i know mr overdue is very proud so we're uh having a happy to have her on board in that role uh mr hayes all right um so as we uh adjusted to this in real time and and making connections uh to our students and families outside of school uh last spring teachers really began to got comfortable with and continue to use google meet um as well as other virtual meeting platforms to connect with students and their families um teachers are also using communication platforms including email on google classroom with which mrs deakins mentioned goguardian dojo reminds and other apps and technology resources in order to keep the the lines of communication open with students and their families administratively we've consistently communicated with families using email and using the robocall system that we have in place to to reach everyone our dartmouth public school app as well in order to reach out to students in particular our incoming students this year staff were able to create a virtual open house presentation um which highlighted our academic expectations our standard based grading system um and use of social media along with personalized videos for the incoming fifth graders who hadn't had a chance to come into our building as we missed our normal fifth grade step-up day um at the end of last year and we were also able to hold a virtual graduation ceremony with personalized messages from teachers for our 8th grade students along with a designated day for the 8th grade students to come to school to pick up their belongings to say a final goodbye to the dms teachers and staff as well as to receive the awards that they earned throughout their time at the middle school really celebrating all the successes that they had as well as holding similar days to that for the sixth and seventh grade students to come and pick up their belongings um in in working through connections with the community our students have been involved in a number of community service activities we've established connections throughout with our national junior honors society the council on aging on gifts to give the dartmouth natural resources trust they've been involved in beach cleanups our green update and a number of other school activities that go to benefit community sock drives and glove drives um and things of that nature do in thanksgiving baskets so on and so forth um and academically as well you know connection connecting to the community and even to a larger base our students have been able to connect on a national level through participation in the national scholastic math challenge last year and that continues to go on this year as well as national sun dog math challenges um and our students we were able to get student authors published in the mission contamination by the young writers usa.org and have students participate in things and receive feedback from outside of our school community on a really large scale and we're really proud of all of the things that we've been able to do in those regards and all the things that our students have been able to accomplish in those regards i'd like to uh i'll just wrap up a little bit i want to convey my appreciation to mr hayes as uh i'm sure the school committee members are well aware he was a math teacher for a number of years uh an outstanding teacher and uh he was selected to be uh one of our assistant principals and uh he's done a great job stepping in uh specifically with this pandemic and uh so i definitely appreciate his his um his work ethic dedication as well um the challenge that we've had at the middle school i think we've always strived as mrs deakis alluded to is to meet the social and emotional needs of all of our students but as well as the academic piece and um i won't to be very honest with you it's been a bit of a challenge a lot of moving parts but with all that being said um i've been very pleased with staff and the collaboration etc one of the things that we're currently working on is uh implementing kind of a a homework support platform excuse me platform where we have teachers um you know in particular subject areas and um we're looking at december 1st through the 18th two days a week in which students can access from 2 30 to 4 so via the google meet they can um reach out to a teacher or support staff if they're in sixth grade we'll have hopefully some we will have sixth grade teachers um seventh and eighth as well so um hopefully uh that will be received well by the community and parents to know that we have some additional support for them that they can access and again our goal is to start that off to in december and then something will continue uh january through the remainder of the year but uh again teach students will have an opportunity if they do if they have questions uh they need some particular support direction um you know they can reach out via the uh the homework um support platform as mr hayes alluded to um you know staff over the years and with the national junior outside and guidance have worked hard to support um needy families within our community um last year there were approximately um 40 some families in thanksgiving as well as the holiday season we had a winter wonderland project so um we'll have to adjust that a little bit this year but again where our plan is to continue to uh support those families also as mrs deakis had leader two uh alluded to earlier um we had a a great opportunity today where staff was able to get breakout sessions were able to get together with their colleagues and really begin to share specific things that they've been doing to further connect with students outside of school so we're going to gather that information they're going to submit that um and then we once we've gathered all that intel then we'll uh share it out to staff so uh you know there'll be specific ideas um and ways in which they've been able to connect and a nice way to share that with staff and to further build upon what um we're currently doing um and with that being said just uh trying striving uh to just kind of maintain our partnerships um and uh we we've done so i know uh our tech teachers um have developed and uh partnered with uh naval um underseas kind of stem projects so uh we were currently uh been awarded um a wide range of materials and equipment from 3d printers to a lego spike robotics um maker space etc so uh even the mids of these difficult financial times um these are some materials that are coming our way so we're very excited about that and i do appreciate the um the efforts our tech education teachers have done not only maintaining that partnership but further developing um their programs um lastly on my note i just want to again um i want to convey my appreciation for the support of the district and school committee and the community at lodge uh during these difficult times uh our students who really have kind of rose to the occasion as mr rossi alluded to our staff who really has had to adapt um and they've done so um working very collaboratively together and cooperatively which is extremely important uh guidance staff which is working tirelessly to connect with kids um to make sure that their social emotion needs to be in support especially those kids are not with us on their off days and i just want to also convey my appreciation to uh my administrative team um they really went above and beyond uh mr rossi in regards to the physical plant and um you know he's uh we've we've become uh he's delivering lunches with the rest of the administrative team he's become well-versed in that but just meaning the overall day-to-day functions and mr hayes and mrs diekes just uh supporting staff with technology and effort so it's been an extremely team effort so i just want to convey uh my appreciation to um all those parties so that concludes our presentation and again we're open to uh any questions or feedback that you may have uh thank you mr doan mrs deakis mr rossi mr hayes first of all just uh congratulations and uh welcome mr hayes to the uh the administration side of teaching i believe i believe it was my oldest daughter that had the opportunity to have you as a math teacher so i think you're a great great addition to the uh the administrator the administration over at dartmouth middle school um that being said i do have several questions if you don't mind if the committee doesn't mind i'll start off first uh this round and then i'll turn it over to you uh a couple of things so what do what are the teachers finding at darbuth middle school mr doan or for any of your other colleagues that are also on the call um i m my personal opinion is that students are are thrilled they're happy to be in school uh they want to be there and they're they're really trying to do their best at least that's what i'm hearing and what i'm seeing in my own district really trying to follow the rules and and really be uh cognizant of uh their actions in school so you seeing the same thing um with with the cohorts that are at davinci middle school that the students are being extremely respectful and and really they they're there then and they're really engaged that's kind of what i'm hearing is is that the case i would agree i'll take this one if you guys don't mind um i i would agree with you for the most part i think the the behavior has been great and the respect and we haven't had i don't think we've had any issues with compliance with masks one thing that is in some ways a little sad um is how quiet the building is it's you almost want a little more noise um it's like the masks sometimes mute kids and and that that is a little frustrating i i did an observation this afternoon and i was so happy to see um a student was actually presenting to their class and and it was it was good to see the kids are starting to feel a little more comfortable but the the first few times weeks you know given that they hadn't been in school for a while and the masks um they're very very quiet and and uh i never thought i'd say this but i'd like to hear a little more you know usually sixth grade is is uh very loud and and like to see a little bit of that spunk come back just kidding no that's uh that's a fair uh it's a fair assessment uh mrs deakis uh and i i hope that you know i'm not sure i don't have any students anymore at dartmouth middle school but i do hope that any opportunities that the the students get that we're able to at least provide them some kind of outdoor outdoor social distancing and be able to get outside and especially while it's nice out enjoy some fresh air uh some just some of the other things i just want to touch base on i'm i'm thrilled because i know that um last week the week before there's a notifications and there were some some publications that went out that the high school was looking to start and is starting the synchronous learning uh i believe today at the high school and then some you know on social media because of course um a lot of times instead of um reaching out directly to the source whether it's the whether it's the school departments or or um you know the central office people tend tend to sometimes stick to social media i know that was some of the questions that was brought up that well is this going to be filtered down to uh to the middle school and uh to the elementary level um you know this is just my point of view i haven't really heard from any of my colleagues or from uh really haven't had entertainment conversation with central office but i think the fact that um just like we did with the um voting to stop the year remotely and i'm only speaking for myself here but i think just the just how we started the year remotely and it was a slow roll um i think this is a really important first step at the high school i think we we need to take it one day at a time and i'm thrilled to hear that the dartmouth middle school is working on the homework on some type of a virtual homework club i think that's at least a step in the right direction for those learners that may be struggling or maybe um you know just having having a a little bit of a hard time at home and being able to log in remotely through google me so um you know i'm really happy to hear that we're we're pushing that way and let's face it no matter what we do i know on our on school committee as well as administration as well as i'm sure the administration at dartmouth middle school is that we're not going to make everyone happy i can i can assure that the i can show the citizens of dartmouth and for those of you watching at home that i have no doubt there's no doubt in my mind that everyone's sitting at that t at this table around us as well as remotely at darwin middle school and across the district the other administrators and especially especially our teaching staff we we are we are going above and beyond we are doing the best we can to support our dartmouth students and i wouldn't want anything i wouldn't want it any other way that being that being said i do have one last question before i turn it over to my colleagues is that dartmouth middle school is one of the is the only school in the district that opted to use techa for our remote learning platform you know the high school is using ingenuity and our elementary school has our virtual in-house virtual learning remote learning program the techa program as we all know i i've been highly involved with it in my other position um you know unfortunately uh the district has gotten a lot of flack um from tecker and um i'm happy to hear i think it was at one of our last school committee meetings how the dartmouth guy the darwith middle school guidance department and some of the other staff are reaching out um to our techa students so can you can you just provide us with an update mr doane or if you want to turn it over to one of your um other administrators there as to how you think tech is going for our remote learners at the at dartmouth middle school and come january i know originally we spoke about coming come january the second semester how would we look and are we continuing to look at the possible giving parents the option to return to hybrid learning in the dartmouth middle school yes you can sarah's a nice job she's kind of worked collaboratively with guidance and been that point person so yes i had missed so um i think we can all agree it was a rough start for sure um i think some of it was um we you know it was it was late we were laid out of the gate and and parents were hopeful that it was gonna you know the kids were gonna sit down in front of a computer and and have a full day of school and it wasn't what they envisioned um but once we got into it for a couple of weeks things have settled down um and and things are going well parents are overall i mean i is it 100 no but certainly it it's it's improved significantly um parents overall are happy with the content and and the rigor of what is being taught again the communication at first wasn't great but we soon once we discovered that they have online tutoring all day long they do have some live lessons it has much improved we've had 504 meetings we've had iep meetings and techa has been very involved and supportive of that process so that's those are some pluses we've also made some [Music] enhancements i'll call them as you said you had mentioned the guidance counselors reach out to those kids on a regular basis so we maintain that contact with us and we are working with teca our special ed teacher we have a special ed teacher and a ta a teaching assistant that work with all of the iep kids they do google meets with them we look at the assessments that techa and where they are with their curriculum and we look and we provide some additional support and provide some assessments so that we can do our own grading and modifications that's one of the tricky things is we can't go in and modify their assessments but we can um provide some of our own for for our assessments and and keep in mind again keep that connection with dartmouth we've had um a fairly fluid process um we kind of recognize these are dartmouth kids whether they're in teca now or um and they you know we had i think a couple kids one at potter and one with us that returned i want to say today uh you know that so we've had kids join late we've had kids come back already we've had kids that have changed their mind so um it's been a little more fluid than we anticipated but that's fine um i think the bottom line is they're our kids so what whatever works for them um i think we'll probably see some come back in january um and we may have some stay but overall nothing's perfect but it certainly has come a very long way since the beginning of the year thank you mrs diegus uh just a couple more quick questions in regards to tekker you know i i agree with you i i've heard of the spectrum um of parents i've heard some parents say that the the curriculum for those students that can handle it is extremely rigorous especially if they're they're self they're self-starters and they're comfortable on their own and i've also heard the opposite in which that they're being it's very difficult it's very challenging in addition to and and let's make no mistake about it and i you know i can't speak for you mrs deakis or for uh anyone at dartmouth middle school but i can i i can i can say that at least from my point of view is that i think um not so much dartmouth was out of the gate late i think it was techa that was out of the gate late i i honest i honestly think that you know what when parents made the decision and this is across the state from what i'm hearing when parents made the decision to go to techa i i think there was this um you know this um what's the word i'm looking for actuality in their minds that they were going to be their students were going to be sitting in front of a teacher all for most of the day listening to live lessons in reality we're they're listening to 30-minute live lessons per course subject each week two of those and one of those are are recorded so um you know i i think that dartmouth middle school is doing a tremendous job keeping up um with with these our techa students because let's face it they are still our students we are responsible for them um and i'm i'm actually really thrilled and um to your point as far as following up on ieps and 504s although those are our teachers there are dartmouth public schools teachers that are following up with techa to make sure that techa is taking care and not letting our students that are on on on ieps and 504s flip through the cracks is that correct or is that on techa's side um so for example if we have an iep meeting they have their staff there as well as our staff so it's a it's like a meeting like this with staff from both places but we've we've taken it a step further because they um we're not utilizing their their um part of their program that has you know direct specialized teachers so our special ed staff is modifying assessments and we'll use our assessments for final grading that mirror what they're doing but but we'll use our own assessments for grading and so forth does that make sense here um in can the same be said for 504s for any of our students i don't know if we have any in tech or on 504s but can the same be said for those students uh uh they're receiving the accommodations and support needed i actually went to one of those meetings didn't you yes in a very similar platform to what you described before our staff the tech staff and then we continued to provide supports for any of our students who needed additional support so mr oliver we've utilized our coaches as well to help support some further uh provide some additional support i'm sorry mr dome we missed that we took a good look at what we have internally so for example our coaches specific special education teachers etc we've um been meeting with those parents we have 504's provide some additional support within as well can i'm sorry mr doan um we're we're doing our best over here uh but we did miss that last 30 seconds that you uh you just spoke i just wanted to point out that while we arrive having those meetings um we do have supports in place and i think we've reached out to those techa parents and again if they've felt their child has been struggling whether it's via our academic coaches or additional special education teachers within the buildings you know we do have um specific layers of tears in which we're able to provide that additional support and just one last thing i am uh thank you kudos to all four of you that i'm i'm seeing up here on the screen i appreciate your time i appreciate the effort and the your willingness to put into this i know that listening to what you're telling me dartmouth middle school is going above and beyond to support our techa students uh the the district will remain nameless but i can share with you of a k-12 district in this area that is doing none of this not supporting some of my niece and nephew and it's very disappointing and i'm thrilled to hear that we're going above and beyond to support dartmouth students so we're very lucky to have you as administrators at dartmouth middle school and i want to thank you all for your presentation i'll turn it over to my colleagues at this time and i miss all of that because i was i was muted [Laughter] okay okay so i'm unmuted okay uh i i'll start with uh just kind of following up with the techa piece um you have to unmute yourself i think can you hear me now uh i've got a bunch of scribbly notes like usual over here that's how i process so um i'm just going to start off though with a follow-up to what chris was asking about in the techa where we all know that at the beginning it was not what parents you know weren't necessarily getting what they you know thought and good old dessie last minute by the seat of our pants pulling this all together some trusted sources that i've kind of checked in on who probably hopefully have let you know how appreciative they are of all that you've done above and beyond as chris spoke to um that it's like night and day and uh specific families that i've reached out to who are benefiting from the necessary you know extra supports that you're providing through the virtual platform are working and much appreciated and so um i just want to thank you for that as to chris's point it's not happening everywhere and so i'm really proud to say that it's happening here in dartmouth with that said i just want to you know something that i've in my little personal world we've been talking about and everyone talks about social distancing social distancing social distancing we all need to we need to kind of adhere to what chris's point but i just want to differentiate between social distancing and what we really mean is physical distancing and i just implore you to continue the good work that you're doing to make sure that we are socially engaged while physically distanced because there's a real big difference in that you know kids have the maths on as you said they're very quiet in school i'm sure there's some loneliness and some isolation that we as a district do our part at the middle school and everywhere to try to enhance at every turn the ways in which we socially engage students within their own pods amongst other students you mentioned the uh lunch bunches and the um the mentoring and the social groups that's wonderful and the homework club but at any turn if anyone has an idea i just would love to see us to continue as a district to socially engage and not focus on the social distancing physical distance social engagement so i just wanted to make that point um let me see i had one more now i think you i mean chris really kind of spoke to some of the other stuff that i had great great work great job welcome mr hayes you're doing a great job with us it's nice to see all your efforts kind of come to fruition and just just keep going that's all i really have if i can get my all right am i good to go okay um just you know again like you know my colleagues covered you so much um i think i'm the only one here who currently has a i do have a middle schooler um so i i have to say you know one of the things that hasn't come up is that you know i drop him off every morning and you all are out there like every morning when i'm dropping him off i'm picking him up in some cases you know i'm getting there 15 minutes before school ends and you're all there as well like aiding the you know the parents and you know making sure the students are coming out of the room maybe out of the school you know they're happy and smiling and you know engaging behind the masks and so um you know i think you know just you know from from the second those kids get out of the cars you know or out of the buses i think they they really feel you know that they are being like brought in and it's orderly um that you know it's a safe and welcoming environment and i think that speaks volumes um you know i was happy to be in the school a week or two ago everything was it was amazing you know kids were lined up you know at the bathrooms you know everything just felt like it was seamless and but i agree it was quiet you know for you know and you know i was thinking as you know kathleen was speaking about you know really we want to be socially engaged i think you've done so much for that and that's always to me i go back to the first time i sat in a sixth grade classroom or sixth grade orientation session with mr doan and you know he said if you're you know our goal is to really make kids feel good about themselves when they leave here when they graduate from dms and you know with two other kids who have graduated that's really spoken to me um and i know you're really working hard during this you know weird time to kind of again connect with those kids um but again to echo what you know kathleen has said um i would love to see you know again like more of that you know i the pink days were you know those those things i know it's a little different now of course but if any of those things can be brought back and i'm you know i know that thanksgiving you know i don't know how that drive will happen um but those little pieces i think of getting kids you know feeling part of a community so you know really feeling that they have um something beyond themselves that they can be a part of and making a difference and all those little pieces of forming school community if we can you know continue to kind of get those out in some way i think that i'd really like to see that so as a parent but otherwise again you know my son's coming home he's thrilled um you know i and i appreciate everything you guys are doing and you know mr hayes i can speak to my son had you last year for eighth grade um you know lost to the math department over there but it's great to see you in this role and mistika so thank you very much thank you kind of turning the corner a little bit where they're there one second did they hear us go ahead he can go i'm good can i go i don't know who's going all right yeah no i i'll just wrap it up just to say because unless anyone else has anything everybody else no i'm sorry we skipped over mr news and that's fine i i let her go before me but i'm sorry my colleagues have talked about everything and i'm thrilled with the job what's going on there so thank you very much it is much appreciated believe me and i appreciate the answer to the question i asked earlier anything else i'll just i'll just yeah dr giffords can i say something jonathan am i on are you on i can't speak you can speak radio go ahead okay oh gosh that's news no i just want to say um you know across the district we have so many wonderful educators and and admin but this team they're very reflective and collaborative whenever we've needed something especially you know we'll go right back to the techer again but just so reflective on how what can we do better and and what changes can we make and not just say we've done our best etc so i really enjoy working with them and um you won't find a better uh better team throughout the district so just say thank you that's all thank you everyone for your time have a uh up mr nunes he's got something do we do we need to approve this dr gifford oh yes yes school improvement plan yes perfect so if you're still with us there we're going to take a motion uh to approve your school improvement time uh plan i'll entertain a motion at this time to improve the dartmouth middle school improvement plan yeah i'll make that motion mr chairman that we approve the dartmouth middle school uh school improvement plan for 2021 as presented so i have a motion on the floor by mr nunes a second by mrs amaral on the motion any further discussion jay hearing none all in favor aye aye opposed motion carries unanimously happy thanksgiving to all of you thank you for your time have a good night thank you thank you you did a good job that was amazing that was pretty good i gotta say for our first time yes worked out quite well yeah i just didn't know who was talking [Laughter] uh next next up under new business superintendent's update dr giffords all right i have i have a quite a bit to talk about so i'll try to go quickly but probably one of the first things just a quick couple of highlights from the schools i just asked them if they wanted me to mention anything that was going on and you may have noticed over at cushman we have the new sign out front that was donated by the pto finally that was up and they also wanted me to know that they've kicked off their bucket filling theme with pbis etc so we've done that many years before but you know it's all about taking care of yourself taking care of others etc along with the cushman expectations such as wearing your mask care for your things keep your space etc so they also have had some fire safety virtual presentations ongoing with the firefighters for classroom work with them students receiving firefighter hats that's what it is so that's some of the little things going on at cushman quinn had what i think was the best election ever because they got to choose between chocolate or chewy candy their mock collection and they all chose chocolate so i'm i think that was a good choice potter they've had a lot of fun going on there as well um some halloween celebrations some parties in a bag and socially distanced halloween dance party i think mr porter and mrs mchenry did the dancing for them as far as i know oh i did see something on facebook yeah i uh they've had some outdoor uh grade level level assemblies luckily we've had some nice weather and to go over once again the positive potter's positive plan in how to be positively positively potter school so they've been working on that and how to be a learner and demelo same thing one of the mellow initiatives is in katie's words is trying to keep as normal as possible in the covid world so the pbis initiatives i guess mr rob peratti has been helping do a video version of the student of the month assemblies so he's been working with them i guess with some students former demelo students as well working with him and they're still working on their leader of the pack choices they visit the classrooms liz and katie visit classrooms on fridays to choose kids and the literacy committee has launched a bookmark contest so that's some of the things at the elementary level that i wanted to mention instead of just covered culinary back to real school perfect yes exactly you talk about keeping kids socially engaged and i just want to applaud athletic and our music programs for i am just once again as i we're wrapping up our season um really saying i'm very very thankful that we were able to have our kids participate in those various activities as you know we we did a great job with both programs and we had the one student that was positive as we all know that but it didn't transmit to anyone else throughout the program so to get kids out in the field and kids out on the music field if you will was outstanding i've actually reached out to dartmouth week to do a story on that and they thought they would thought it was a nice idea seeing so many districts didn't participate and to just say how how successful it was so we had over 400 participants in the athletic program and we're entering playoffs next week as you might know volleyball came in undefeated again and field hockey and soccer will be later on um with that we should be finishing up that soon um mr nunes are you speaking about the marching band i don't i was gonna i've got a little bit to say but i don't have the scores or anything i don't have scores i i just know that uh three ensembles placed first in their division so i'll i'll leave the marching all the bands to you ian gave me a nice update but i'll leave that part to you um as you know the high school did shift to start kids that were home on their at home day able to google meet into their classrooms i checked with mr tebow halfway through the day and he said he had not heard any terrible things he had walked through it looked great so hopefully i wanted to kind of give them the day to get going and be able to get that get over here tomorrow and and check in with some folks and see how that went um as we all know also we heard um paiser and the governor and commissioner riley speak last week once again speak of things that you know are more theory if you well in reality so i just want folks to know because people did email me about when we were going back to school and full 100 percent so you just saw that it's just crazy um they say everyone should be in school but yet as people must know we still have to follow the guidance which is uh exactly what we're doing so unless they found a way for us to have a ton more buildings to house kids in and transport kids and it's staying the way it is right now um once we also have the staffing has been pretty good it's not abnormal with absences right now but i just want to say i'm very pleased with the principles we look at the absentee list every day and the folks that are out whether it's on an ffcra leave or not just regular sick because they're sent home to wait for a test etc the the principals have done an outstanding job on patching people in and using our tas etc everyone else that's in the school so that's we really haven't had a big problem um up to this point another thing just as a reminder and i did put it in the update this weekend that went out we will plan on using if we do have snow days we will plan on resorting to a remote day so folks should be ready for that obviously if there's a big power outage in town we would it would be like a regular snow day things like that but along that lines just to have folks always be prepared for the you know as we said it's flexible and fluid we never know what might happen at any time uh let's see um edgenuity i do want to go over some things um what edgenuity because i know mr oliver asked about it so i just want to let folks know in addition to what the middle school is doing with the techa to support kids ingenuity as you might know that program does not even supply any teachers at all so kids are completely self-directed but i want you to know what the high school is doing uh to support those kids so we have school cup again it's a little lengthy but i think it's important to to speak about school counselors and social workers they reach out every week to check in with those students if they've instituted an advisory program specific for those students on the remote setting similar to just what we do with the in-person kids um assistant principal mr gill he's he signed up i think for about 50 kids and we're up to about 115 some of those are one classrooms but we didn't have enough room in the school they're in school but they took a an elective on edge annuity so they can be separate and that's working out very well obviously they had informational meetings at the beginning of the year for the parents to talk about ingenuity and they do get reports they're automatically shared on a weekly basis with the parents that can they can observe their students progress and i like this one making sure it's speaking once again about social engagement they have planned a picture day for all those students as well they'll be coming in on saturday november 14th and a virtual learning what he called it academy like the elementary testing center has been expanded that's to allow tests to be taken three days per week um i guess they initially set up two days and i'm not quite sure exactly how they do it but it's just giving the kids extra chance to participate and he also includes the that academy or the virtual students what's happening in their weekly community update so that students and parents can have get information so and as you know the lead teachers are involved as well uh supporting kids through the curriculum so i just think it's just worthwhile to state that the as we talked about with techa the extra work that the staff is doing to support the kids that are choosing to stay remote we've also put up on our website ms roy put it up today a new dashboard which is underneath the superintendent's updates and it will just just put in if we have new cases etc and just show the percentage with the students um positive cases uh within the district right now once again we still have no staff knock on wood no knock on wood and not to interrupt you but how often will that be updated every friday and we told her which i might as well go into we are also announcing that she will be retiring as of december but i told her she still has to do the dashboard fair enough so i know we'll probably have another but um i guess we can stop there for a minute because michelle will be retiring so she'll be a great loss uh we have a ton of things we've gone over what um the tasks that she does and um we'll have to be talking about that for sure yeah so and will we have another meeting before we have another meeting so we can have cake and ice cream or something uh let me just look over my list because sometimes i write things everywhere and then i forget them the governor's announcement high school shift oh and the last thing i just want to mention also is we had as i've mentioned to you every monday morning we meet with the board of health uh chris mishu and the town nurses our nurses uh one or two are involved as well as we usually uh a principal or two depending on what's happening in the district mr kylie miss jodwin who supervises the nurses and um we're we're working together with mr galicia's help on a um i guess it's a um what would you call it like a shared drive a shared drive just uh specific to us the the people that are talking about covid and maintaining um an updated list the collaboration between the district and the town as well as our nurses the work that they're doing has been fabulous since we've put our flow charts out and really emphasized our process for reporting cases it's gone very well the principals are either notified usually it's usually by a nurse or the board of health but usually the parents are calling the nurses and letting them know what's going on if there's a positive case the principals immediately call our office we report it to desi and then the nurses and the board of health are in contact about contact tracing as a couple of weeks we've had buses that we've had to look at and see what was that so it's actually once the first week or so went by things are working well as far as us trying to maintain some semblance of water as far as the contact tracing and that so i think that's it like i said i had quite a bit to kind of update folks on but that's it that's it yeah nope thank you dr gifford that was a yeah no that was a lot and it was a lot of actually helpful information i think for uh for the committee and for those of you those at home watching i also do have a number of things that i i'd like to share and just uh kind of kind of bring up uh with the committee here uh first thing when we go back to the uh the amanda the google meets at the uh high school that started today is is that a man so just so we can clarify for everyone at home parents is it mandatory that the students are are there they're supposed to be uh not zooming in but meeting the google google meeting into it and that's where attendance will be taken is that correct absolutely so it's not it's not optional it is something that the high school is expecting that students will be doing on their their their remote days or their days that they're at home that they will be logging in teachers will be moving along with the lessons and yes and the attendance is taken okay can i interject yeah go ahead just a quick question like you know from a parent point of view if your child is going to miss you know for example i one of our children has a dentist appointment tomorrow so do they but they're virtual do they still go through and call the school is that an email so if you're going to miss a portion of time because you're going to put your child at home but you know they're going to an appointment or something like that should the parents still call the school to report that as like my child is going to a dentist appointment next time even though they're it's their at home day so like an excuse that exactly like i would i would i would just abso absolutely have them reach out to the teacher you know email the teacher or whatever calling into the absentee line when they're home right because you because you'll be mocked present from the other classes but then they'll let the other teacher know okay yeah that's what i would yeah so i'm just trying to you know yeah that's a good point for those yeah for those people at home that yeah the student may start the day and they have to be dismissed exactly the one thing i would mention along that lines is um it's it's a good setup also for if students because we're we're encouraging people not to come to school if they're sick exactly so if you're sick you get to you can log in of course and attend school but that's not an option that's not a volunteer like you're still expected to come to school on your in-person days it's not like okay now i never have to come oh yeah yeah that's for if you're sick etc so so don't these kids can't pull anything over us because we'll be looking all of a sudden they're not there every day exactly no that's that's actually a really good point really good question um just my second piece i have is uh just to echo what um you i believe you said dr gifford is that uh yeah even though we've uh we all heard uh earlier this week from governor baker and commissioner riley uh that you know all of a sudden which i love the metrics map has now changed and we have new metrics are going by and we are expected if you're not in this zone that some people are and i've gotten it and i know some of my colleagues have probably seen it that we're you know they're we're expecting to go 100 percent back i i can i can assure the the dartmouth community um you know i can only speak for myself as the chair um and i feel free to ju to chime in anyone else but i do not anticipate at least from my perspective and from the safety that and we're all char every all of us sitting up here as ch are charged with the safety and well-being of our students faculty and staff of the dartmouth public schools he has a way the governor of giving us school stretches and bus stretches so that he can hit everybody exactly it's not happening there is absolutely no way that i will that none of us and um maybe i'm speaking out of turn here that will safely we can safely return to 100 in person not with our numbers going up absolutely i made the comment back in september or october and also to mr kiley about how much time is by the grace of god in january what would we need but i never expected the governor and the commissioner you know in the middle of this thing as it blows up even more to sit there and say yeah go ahead back to school right no not happening well well i'm i'll just throw this out there really quickly um let's let's face it here's the bottom line they have the opportunity the state had the opportunity to make a mandate for the locals for the local school districts they left it up to the local school districts some local school districts didn't like you know they didn't like what they had to say and now they're trying to change it but they're still they're leaving it to the local school districts and as far as i'm concerned we're responsible and we're going to keep kids and students safe it's going well keep everyone um moving forward um piggybacking off of that i just want to uh let my fellow committee members know that i had the opportunity i asked dr gifford um to sit in on their monday standing meeting with chris michaud from the board of health um after uh receiving several uh concerns from uh actually phone calls and emails from parents in town that this goes back to unfortunately some bad decisions being made um i'll leave it at that uh with um you know gathering yeah social gatherings on halloween and over the weekend um of you know i've heard stories of 30 plus students dartmouth high school students eighth graders um and that that's just un unfortunate and very unacceptable and there's a lot there's a lot of time and effort that the the faculty the administration has to go into as well as the board of health for contact racing purposes and i am i'm quite honestly and um sharing my concerns with um chris miesha from the board of health very very concerned with the thanksgiving holiday and the thanksgiving break and while i know that from governor baker and commissioner o'reilly's press conference that they expect schools to stay open unless there's a proof of community spread within the schools um you know i i want to believe that that won't be us here in dartmouth but i i will say it again now and i'll say that we have a meeting before thanksgiving uh yes or after i i don't have the numbers in front of me but i'll say it again if we do we are meeting before thanksgiving all right so i i'll say it now and i'll say it again afterwards that i would ask those members of the community in dartmouth uh that you know you we we just make smart decisions um not only for your family and for your own kids but for mike my daughter you know all of our kids here um john's grandchildren um everyone um let's just make smart decisions so we can keep our keep our schools open i think that that's paramount to me that is paramount that even though we're only 50 and we're hybrid right now it's better than completely going remote because these kids need the social emotional aspect of being in school so i would just ask people to please make smart decisions please be responsible please be respectful and and just set the tone you know for your own kids um so i i would just ask everyone to be cognizant of that because the uh chris michaud was quite concerned um moving forward through the holidays and after thanksgiving of the potential uh the the potential that's out there um do you want to add anything to that or anyone else said it well um a couple just a couple of other things i do want to echo dr gifford's comments that i am thrilled that we were able to have a sports season um uh i you know not every district was allowed to do that i know some of us and i actually had a nice long conversation with mr christophule our athletic director you know some of us we weren't able to dartmouth public schools made the decision uh way back i believe in august or the beginning of september that we were not going to allow fans into our games a lot of parents were disappointed understandably i wish i had the opportunity to see my daughter play some volleyball um but it is what it is and uh just your full transparency is that you know understanding it there were some other uh we were the first ones to join in on the pod and what andy was saying our athletic director and um some other districts joined and then political some political uh forces got involved and that opened up the door to allow fans into other districts but um i i will in as much as you know it hurt to some extent to not allow and i i would drive by and i'm sure we all did drive by the middle school and see all the parents at the fence um you know i i i i stick by uh in uh mr christophule's decision i think it was the right decision um you know we'll see um at the end of the day we had a good season and we're we're moving forward so uh that being said i always loved listening to i had the uh from my house i can clearly hear the band i'll turn it over to mr news now but i i enjoyed listening to the band practice or i don't know if it was maybe a remote home a remote home show this weekend but i did uh they sounded good from uh a mile and a half away because they didn't they did thank you mr chairman yeah it's uh just a couple of things before i get into that uh just a thank you to town meeting for passing the 75 000 for the you know the univax type of deal much appreciated and again you know uh mrs diekes was talking about it mr hayes and mr rossi mr doan were talking about the one-to-one initiatives and the chromebooks and everything else but it's that funding from the town you know and in our budget that has allowed us to do that and has really helped out in this situation so just uh just so thank you for that yeah but uh i had the privilege in my thanks in all seriousness you talked about the parents you know not yet being able to get in and watch them and it also included the music parents and my thanks to to those parents for totally understanding what we were trying to do i mean you know it is mr christopher and i again like you i had numerous conversations with with him and you know we we own them type of deal and we could have you know and that way there were no issues i mean i had the privilege of uh you know introducing the seniors and their parents for the you know the boys and girls soccer and also girls field hockey and uh you know the parents having the senior parents having a chance to sit in the stands and watch their you know sons and daughters you know for their last home game uh in the regular season type of deal and i know they were very much appreciative of it and uh we kind of did the same thing with the music on saturday with the with those students thursday night with the color guard and then uh friday aft uh i'm sorry saturday afternoon with the the winds and then the percussion so it worked out worked out quite well but yeah it was a little bit of a different type of season for or the music department um instead of putting 120 students plus a minus all together on a field you know they broke them down into three groups there was wins percussion and color guide and all three of them you know instead of doing one you know roughly 10 11 minute performance they were all doing you know four or five minutes of their own thing and that whether it was through uh us bands or bands of america you know that in my thanks to uh to dc tv who you know did the taping to send the tapes to us bands and uh you know bands of america through flow marching to to get the students scored and everything else it was just really great you know to see the kids interacting and like anything else you know the sports teams and and such see the progress that make that you know they make you know through the course of uh the year i mean it ended it ended saturday and we were all kidding and laughing because we would have been a giant stadium this past weekend and met life for uh us bands finals well usually we're there and it's you know maybe 20 degrees and wind chill about 40 below it's just that you know and we have a 70 degree 70 degree day on saturday you know i mean we would have been in shots and a t-shirt type of deal but that's that's just the way it is but you know they picked up three first places over the over the weekend and they've had you know their scores have been consistent in the 90s all year so i'm very very proud of what they had to do and you know nobody knew how this was going to work out but you know my hat's off to mr flint you know his his first year in and you know they started working in july to how they were going to do this and when it finally came to fruition you know put it out there and it's you know they had a fantastic season and the students worked real hard and it was good to see them i mean i was up here the other night and just enjoyed turning around and watching the football team practice you know even though they're not playing till february and march it was great to see them out there working so you know the old adage the students are engaged they're busy and they're doing you know what is good for them and that so i'm just thrilled so no good good stuff really is absolutely this is wait this is amarillo anything um well i don't well this is what you go for us well i've actually i have uh just one or two i guess questions um quickly i guess um one as we get into the semester turn for the high school which is the semester ends next friday is that right this upcoming friday for the high school or the term excuse me when does the term end for for the high school is that okay i'm not sure the date okay but is that at that point can students jump onto the ingenuity it wasn't that was our plan if they want to go into the ingenuity platform if they decide they want to jump on can they i guess you know i'm thinking of parents and this gets back to like the mandate you still have to go there in the opposite you know you have to go into school on your school day is there are we going to allow an option for students who want to be all virtual to to stay virtual or were you just going to say like no you have to go on the ingenuity i don't know if i'm like expressing this very clearly but you know now that kids on their home day if you follow me can be on the video oh i see it yes i mean i'm wondering that question is going to come up with parents to say like i'd like them to stay with their teachers and now they're being offered the video option i understand and we're progressing so i just see that as like something we haven't talked about that and i i yeah i don't want to go there right now and i think you know but just as that's that'd be like um a fourth form of education we've already got three models going but even if we say like no you know just to have that out there i think yeah just to make it clear that one way or the other no it's not an option because i can see like that coming up exactly yes exactly so that was one question and then i guess my other question is just um in talking through like it's a great fall season do we need to then open up at our next like do we need to discuss the winner see will we discuss that in our next meeting like anything um about the winter season when it comes to you know what we're looking and even just thinking of our band and our choral concerts that are typically our holiday concerts um you know i'm just kind of curious like you know if that's a discussion that we have you know playing into that like and yeah no that's and how that left mr news yeah no i i think uh in conversations i was having with uh with mr flint uh last week i don't think you're going to see any holiday concerts at the moment right now it appears as though just because of the distance that every the you know if you're in chorus you know the distance you have to have and also the distance you have to have with the winds you know the the wind instruments and that type of deer that kind of at the moment is not you know viable he is looking at trying to do something come later on after the first of the year if nap but as far as any holiday concerts and that type i don't think you're going to see that at this point in time i think he might do virtual yeah yeah but some kind of virtual something yeah yeah what about what about i actually um had a conversation with andy today because um i'm hearing some of my same thing the south coast conference talking about meeting and discussing it but um they're in process right now as far as actually i have it here um did i put it here um you know the miaa meeting his group meeting and then they'll put their recommendations forth as a covid committee just like the same as the spring so there's no been no determination at this point um but he did you know we'll be in touch with that for sure because i i called him on the same thing today what are we thinking for for the next season he's just happy to get this season over like next week and breathe a minute but yeah yeah i had it right here too of the not that you really need oh here it is right here um there's a timeline the executive office of energy and environmental affairs publishes the baseline guidance for youth sports uh that happened on the november sixth m i a sport committees as we just said will present modifications uh to a sports medicine committee it's quite a process the sports medicine committee then goes to the covid task force and the final recommendation will be forwarded to the mia board for discussion around november 20th so we still have a ways to go on what they're going to be suggesting for sports and it looks like basketball and hockey but of course they'll be modified just as soccer with the different rules and whatnot so right we'll see i'm hopeful awesome great well yeah thank you emerald i just had um this this past week i had uh the pleasure of uh speaking to uh one of our seniors who's um working towards this eagle project so he had some questions that i um that i you know answered for him and uh it reminded me of something that we haven't done and i'm hoping that maybe we could in um not that he brought it up but i just thought of it and speaking to him is having a student rep here like not here maybe but but in possibly a student rep from the high school and and and maybe one from edgenuity to kind of offer us sort of some feedback around around how they're feeling and that student voice um so that was number one if that's okay for me to it just came to me this week and i would have you know um and also though too in our again we're all kind of just doing our best but making sure that we schedule in some virtual updates with students from home about how we always usually do um would be nice and uh when you were talking about the high school i thought that was wonderful the that ross um i think i sort of had some assumptions so it's wonderful to hear that ross is including those students in ingenuity in his community updates and and and i might be assuming that's also happening so i just want to if it's not happening i'm hoping it's happening but if it's not it's okay we do better tomorrow than we did today right this is how we're working we're working together it's not about gotcha i hate that right i see that a lot online it's like gotcha we made a mistake and no we're just trying to do our best but if if the elementary we have our own you know virtual academy but if the elementary and if the middle school is not including in you know maybe darren's right monthly or bi-weekly updates that he mentioned might we sort of send a little idea you know suggestion that they also include those updates to the virtual learners that just came to me yeah it was a good idea it didn't just come to me i think that's great yeah that's that kathleen thank you and as uh the three of you were talking i actually had a couple more things just there's just so much to talk about i know i know um just really quickly i'd just like to uh turn over mr kylie for a minute um how we i knock on knock on wood i guess i'll use my gavel um transportation i i haven't heard a lot i really haven't heard much i mean are we how we doing with transportation it's doing pretty well it really is um you know for the most part we've uh students are students are you know behaving on the bus in the way that we're asking them to so um for the most part students have uh had good mass compliance we have we've had a few issues that we've had to address along the way and but so far so good um you know we have uh we don't have a capacity issue right now we still have a lot of folks transporting their kids to school definitely more than we've ever had so there's some traffic issues that are that are happening at the schools but um but from a transportation perspective we're doing pretty well uh they're doing a good job cleaning the buses in between kids and uh so they are being cleaned in between kids yeah in between runs yeah so they're cleaned in between runs they're sprayed twice a day so i mean they're they're a good environment fortunately the weather's not been horrible so windows open on the bus are a good thing the longer that we can keep them wide open the better and i guess i just encourage families to to you know make sure that there's their students have layers with them so that they can remain comfortable because we are going to try and keep as much fresh air as possible it's an important part of the process so to keep everyone safe now that lee actually leads me into my next question as far as temperatures in classrooms um i know that uh some of us probably have gotten some emails um or seen on social media about uh complaints um about temperatures in classrooms and i know obviously to to some extent um at some point it's going to be cold it's going to get cold out right and we're going to have to start closing our windows like you said we're doing the best we can trying to keep windows open as long as possible but in full transparency um those um those rooms uh some of our older buildings that have the universe they're blowing in fresh they're bringing in fresh air for for buildings like the high school we have a air handler systems on the roof that are exhausting the air as well so i and you know i i and i'm sure we hear it from we hear from parents we hear on social media you know we hear from teachers about what's the right way they're looking some people are looking for this is the protocol when it hits and when it hits a certain temperature we're shutting windows but that's to really correct me if i'm wrong that that's really not the case and it's more of a comfort level and it's more along the lines of what is you can't you can't have your students freezing in the classroom but the same respect and just so we we can all be clear is that you are you you've done we've done our due diligence in the dominant public schools to bring in um hepa filtration filters to the high school to the middle school and correct me if i'm wrong but we we are working on ordering them of course it's a national shortage just like there are chromebooks and technology devices to the other buildings is that correct mr kyle that's right we we've distributed 202 so far to classrooms so that's not enough and we know that and we're doing our best to try and outfit every classroom uh but at this point we've completed um most classroom spaces in the high school middle school and cushman schools and potter demello and quinn are still next on our list as soon as we can get them we'll get them to them and that does provide clean air to a classroom does it provide the optimal classroom environment no and fresh air is important in that mix so as long as we can continue to do that we should sure um and yeah it's it is it's we understand i mean it's new england it's going to be cold and um but i think it's important and as i've listened to a lot of scientists talk about this process um this is not business as you do as usual you know i mean we have to recognize that we may have to be a little less comfortable than we normally would be and i think we have to accept that i mean where first of all we're wearing this thing we're already you know not as comfortable as we normally are but temperature wise we're going to have to accept that as well that it's not going to be the perfect temperature in classrooms if we're trying to optimize the health environment right nice right so you know it's it's something that we're working on we've um our maintenance guys are working as hard as they possibly can to maintain our equipment which we have noticed already that we're having more problems than we normally would with our equipment mr nunes mentioned that the town was uh was generous uh in in their funding of our uh capital improvement plan which um we had an hvac capital improvement request for next year not even something that we had previously asked and the town stepped up and and gave us a portion of that to help us with that process and the town's coronavirus relief fund is also available to us to help with to help with costs relating to maintaining our systems sure we are taking advantage of that already and we've also brought in a vendor to assist the hvac vendor uh to assist our maintenance team with uh with um certain areas of the of the district uh to help us get things resolved as quickly as possible so i i think that's great and and personally i i think and my colleagues can sure surely comment i think that that that obviously that's paramount we talk about i know dr bromage i believe was with dr bromager came in with uh his recommendations on air flow and i i personally think from from a school committee standpoint as well as a parent standpoint that whatever we can do to continue to provide fresh air circulation and or filtered air through hepa filters um that i think it would just re i think it's just it'll reassure not only our students and and families but as but as well as our faculty our faculty and staff because let's face it uh we have we have a variety of levels of anxiety um i i see it i see it in my own job i i see it out there and i know we've we've all everyone all every single one of us has experienced ourselves our what is everyone's comfort level is different and if what we can do as a school school committee in a school department to try try to do our best we're not going to please everyone but we can at least say that we're doing our best to to provide a safe learning environment and where they are that we're either circulating the airflow or filter in that air flow um to the the best of our abilities um i i i can i can at least say that i would feel comfortable with that and you know just knowing that and i have no doubt that you and your team mr kylie um are doing the best you can to um to keep up with this is our newest building but i know as we know and as we went for tours uh back in i don't know if i could felt like last year some of those buildings um that they're they're hurting and this goes back to i'll bring up my colleague dr jenkins who's not here that this really really puts a spotlight on how this town needs to start coming up with and we started this conversation a few years ago a long range facilities master plan to get these some of these buildings renovated of whether it's renovated whether it's rebuilt we have to have this conversation this spotlights what is going on in this pandemic right now is spotlighting the inadequacies of some of our older buildings um mrs waite well said um mr oliver so um i just had a parent who would ask me and i and i thought it was an interesting suggestion but you know i don't know how feasible is she was wondering if teachers are allowed to bring in you know individual space heaters you know and for their rooms and you know she pointed out that i guess her son is right by the window in the middle school and so will be you know is there all day you know so it was kind of curious like if that's something that you're allowing i mean i know some of those personal things are not a lot you know typical but this is a typical year so i didn't know if that was something to raise the ambient temperature a little yeah we've not allowed those because of electrical issues that we have in the facilities so uh and we're plugging in more than ever i mean we now have the air purifiers and uh you know more and our hvac systems themselves are running uh you know longer and more extensively than they ever have so we've not gone down that road not to say that we couldn't consider it if we thought that was necessary but um but at this point we're not uh we're not going that route are you just going yeah anyone else no i'll ju i'll just send with um thank you to the three of you thank you mr galesha i i i honestly this is just my perspective i honestly can't say enough about what your your team is going through he stresses the constant changing environments and changing rules and policies that the state is putting on us i know we're no different than any other district um however i think that um that we we do a tremendous job here in dartmouth um with the team that with the with the with the faculty with the teachers with our teaching staff they have been extremely flexible willing to work with us um and and get things off the ground so um you know kudos to to every not every and not not just everyone in the room but all of our out what is it for 500 plus staff members that we have in this district um i i can't i i personally can't thank everyone enough for everything that they've done um so that being said at this time i'll entertain a motion to adjourn into executive session for the purposes to update the committee uh with respect to collective bargaining with union personnel not to reconvene into open session mr chairman two quick questions number one are we still meeting next monday for our training session yes okay that's here yes in person in person okay thank you and does she have any question any oh i'm thank you once again always looking to mr nunes uh miss ganther how do you have anything uh relating to public comment i have not received anything great thank you very much thank you mr nunes for keeping me on track no problem mr chairman with regard to your motion so moved second i have a motion on the floor by mr nunes a second by uh mrs zamarrall to adjourn into executive session on the motion any further discussion do we have a roll call please miss ganther chris oliver yes kathleen ameral yes john nunes yes mary wait yes thank you everyone this meeting is adjourned have a wonderful night

can you all call a call the roll please you're on mute i think mr grippon here ms ham you're on mute face here and miss helen i'm here mr chairman you have a quorum thank you uh i'll rise for the pledge let me bring up your flag where are we going oh you have a flag i have a flag fantastic great that's great oh look at beautiful oh that's nice i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all i'm rusty i haven't run a meeting in a while yeah where was our last meeting it's been a while definitely but we'll have plenty of opportunity won't we tis the season yeah oh yeah so i believe the only thing on the agenda is uh then your financial reporting and a little uh report from uh madeleine as well so ben go ahead uh thank you mr gripper and good evening everyone i do um there is an audience section on tonight's agenda which is the next agenda topic and i know ms jaczynski is on with us so um i don't know mr grippo if you want to just call for the audience first if there's anything from our coven 19 email uh sure uh is i don't have access to that email so mr zinsky if you have any email uh to report um not seeing anything there is none okay thank you all right okay mr maciana i guess we'll move on okay so i'm going to be presenting my screen here to um you know give the finance committee members an update on where we are through october 30th with our budget bear with me one second here okay can you see on the screen the finance report as of october 31 yes i can okay so wait i don't have it oh which one it it's on the screen no i got a blank but that's it's um let me just guess it's titled uh or not yes it's cheshire public schools financial report the one that says narrative on it faith yeah this guy hold on let me see where you are yes yeah thank you okay we're starting at the top just very briefly the budget that's appropriated for this fiscal year is the 74.593 million dollars through october 31st we've expended or encumbered the 57.689 million so we've incumbent expended or encumbered and mostly encumbered 77.3 percent of the budget the important point to note here is that we have now encumbered for all payroll expenses and all transportation expenses so that that's included in the 57.7 million dollars um and you see here i'm projecting that we will hit our budget of 74.593 million dollars this year and as as we talk through i'll i'll show you where we expect some variances based on you know mostly the pandemic you know as well as some offsets that we have so i am at this point certainly forecasting will end the year in balance um i won't go through all the verbiage here other than to say that i've made some changes to the report this month that i'll continue to update as we go forward but i've identified in this section the potential operating budget variances and i refer to a report which i'll get to in a second the one significant um i i'll call it a new budget variance that's developed is that because of the change in participation in our student breakfast and lunch programs we do expect a you know pretty significant shortfall in revenue coming from the food service department which the board of ed budget has to make up and we'll talk through that in a minute that's why i've had ms dyker who's the director of our food service operation to join the call with us in this next section i provide an overview of the variance offset which i'm going to come back to if it's okay with the with the committee members because i think it'll make more sense if i walk through this this high level summary which um you should see on the screen now and miss ham that's it's basically on page three of the report it's up now thank you okay thanks okay so what i'm showing here is really a view at what i believe uh based on our current run rate and using our projections will be our major [Music] cost overages due to covert 19.

we are providing isolation room monitors in in all schools but the high school and that's costing uh a little bit more than 20 000 per month now but we are going to be able to reduce that cost a bit so i'm assuming that that'll continue to cost about fifteen thousand dollars per month we have to provide these monitors in accordance with state guidance so i'm estimating that will cost a hundred thirty five thousand dollars to get us through the end of the year the cost of ppe sanitizing and disinfecting supplies that we purchased will be a hundred twenty thousand um we put quite a bit of of storage and equipment uh quite a bit of furniture and equipment into storage that will cost us 98 410 this year and bus monitors which we supplied essentially from when school started in the beginning of september through the end of september cost us forty thousand dollars and i'm not anticipating we we will have any more bus monitor needs at this point that program has gone fairly well so if you just take the total of those items that's 1.344 million as you see in this line here on the screen so we have offsets the offsets are coming from the corona coronavirus relief fund that's been allocated 706 for cheshire um i'm going to go back and show you the detail on that after we get through this section but that will help us pay for quite a bit of that 1.3 million dollars and i'll show you the breakdown in a few minutes we're also getting eighty five thousand two hundred sixty four dollars from cara cares act funding um specifically it's called the elementary and secondary emergency school relief fund that 85 000 is is going to offset this 191 thousand dollars for the broadcast classrooms the board members um i'm sure remember that we carried two hundred thousand dollars of the 2019 budget um in an account that was approved by the town council so we have 200 000 available to help offset this 1.3 million dollars and the last thing that i'm estimating at this point is that we will have ex transportation savings because we are not running very many field trips we are not running any of the very few sports charters because our teams have not been playing um competitive sports to the extent at which it was budgeted that fifty thousand dollars if sports and field trips stay limited through the next few months or through you know the spring then that 50 000 number will increase but you know but those are you know real savings that we've projected that we won't incur just from the fall sports so we've got about a million 41 000 to offset this 1.3 million dollars so the net cost overage that we're anticipating um less what we're receiving in these offsets we've got about a 300 3 000 budget deficit to make up and we can make that up a few different ways we can certainly make it up by not spending our entire budget in our other categories and board members know that typically when we have budget overages you know we do you know work to offset them within the budget usually it's categories like maintenance some of the curriculum support supplies textbooks so i'm going to pause and stop sharing my screen for a second to you know certainly address any questions or um initial thoughts from the finance committee members uh catherine you had your hand up first go ahead thanks thanks adam um so on the audio visual installation that's the existing um systems that we had bought before the school year started i mean the reason i ask is that gesture education foundation is going to provide additional um systems so is there an additional cost that will be incurred to install those or is that included in here no it's not included because um the cost is we're going to install 10 more broadcast classrooms that the cheshire education foundation is paying for in fact i don't know if you could see this how nice that's the check that we received today courtesy of the cheshire education foundation so it's not reflected here i could add it and then subtract it but the education foundation did come through to pay for the full cost of the additional 10.

right now there's i don't know i think 20 on the website but tons of districts just don't even advertise because they've advertised so many years and they can't even get applicants so they put advertising so if we really wanted to fill that one to 500 or 1 to 700 ratio we would probably need 90 you know tomorrow so that's going to if we ever i mean that's that's a dream that's a goal we all have but that's going to take a lot more people to fill that and so really just i mean our main the main thing we do is not a counselor we do we do counseling we can counsel we have we're highly trained in counseling mostly we do assessment and evaluation for special education so we're involved in all of the student improvement teams in the buildings we talk about interventions that we can do before kids ever get to be evaluated then we participate in that evaluation we do transition to post-secondary things like students who might need to go on to a local cddo like cof or something like that we're very involved in helping families with those types of things we have very specific training in things like crisis intervention suicide prevention suicide screening if we have someone call us and say hey we had a student who made some comments or wrote this on a paper and the counselors do this as well but go in talk to them decide what the risk is then sometimes we have to make that phone call to parents to explain to them what their child may have said and what kind of supports they need to get the child and what direction they need to go to get help for that student those kinds of things um specifically needing to to be highly trained in the exceptionalities that we cover in special education so like learning disabilities autism again things like dyslexia that's the new buzzword in the state well school psychologists have been trained in dyslexia for years and years it's not new to us so having it be so prevalent and the latest kind of push in the state it's right up our alley um we definitely don't have all the answers though that being said because it's changed a little bit it used to be that we've never looked at school psychologists to do a dyslexia diagnosis those came from medical professionals or came from the outside now we're looking more at we would make an educational diagnosis so there's a lot of changes a lot of things going on in our field really do a lot with evidence-based intervention so if a student hasn't gotten to that point that they need an evaluation we work with the team on what kind of interventions we can do to help that student so that maybe they don't ever get to the point of evaluation or if they get to evaluation and we say well they don't qualify we can do things another way then we go back to the school and say here's the things you need to be trying in order to help this student be successful because everything just goes back to how we can help students be successful in school and the things that you know we don't know that people really think about is when you are doing an evaluation and you have parents give you information and you get to know that student and all of a sudden bells and whistles start going up and you have to sit down and have a really hard conversation with the parent to maybe tell them for the first time that you think their child may have autism or that you think their child has a learning disability so those are big hard decisions that are not fun for anyone and then again helping them what path they're going to go then to get the help they need or to get a specific diagnosis or medication regimens or whatever it may take again to help that student be successful but not easy not easy things to do and so really we just wanted you all to be aware since it is our week um what we do and again the shortage but like i said we're very fortunate and thank you for that that we have what we need in our district um now i'm leaving so you have to replace me yes i am the current president-elect of the kansas association for school psychologists so uh president-elect it's a three-year term so i do president-elect then in january i will start as president of that association i will do that for a year and then the third year is past president which i will also be in charge of certain conferences and duties and we have about 200 members give or take um practicing in the state right now that are members of the kansas association of school psychologists so and i was just telling monique right before this started we had a really successful fall conference did it 100 virtually and it went off without a hitch it was unbelievable the amount of time and effort that was put into it had great speakers social justice is one of the big pushes right now in for school psychologists across the nation and so we had some training on social justice we have training on dyslexia so yeah we have that once a year then we have a spring conference that usually has more to do with like academic pieces i was fortunate enough to get to go to baltimore last year you didn't pay for that but you did give me the time off for that so i appreciate that my organization paid for that to the national conference and it's just and it was a week it was a week long it was more than a week but amazing bits of information there this year that's going to be virtual too unfortunately so i don't get to go anywhere but right before it was it was in february yeah yeah so thank you so much and let me know if you have any questions student recognition by the way i'd like to thank stacy she's in my building a lot i know she's in matt's building a lot and the things that she does and the advocate how she advocates for kids is unlabeled so she does a tremendous job in the profession that she deals with uh we're getting ready to do the cross-country team and i'll just talk a little bit about them as they're coming in i think three out of four there uh four kids made the state this year uh they still had to go kind of through the voucher system and they had four of them uh as well and i don't know where we're gonna put everybody this is mj huff she uh was one of the in the top 50 at state participating we have lillian she was in the top third thirty twenty eight and then you were ready four forty four and thirty thirty thirty four and twenty twenty eight that's all right and you're fast these two these two uh got to go and did a tremendous job there the cross country team and i can let you know how hard it is with that he gets really fired up with how well these kids do it's cross country truly is a cohesive group of people i mean and they it's it's a different type of uh sport than any other sport out there because i coached it a long time apart and man they cheer for each other and they grow and learn and brian pear is our uh he's our senior that got to go this year the first time er and was this your first well i've been through three times seth was not here tonight he's at the play uh he this was his second time to be all state he was 19th this year he's good and seth has done a tremendous job uh but again guys these people put so much time and effort into it and being a cross-country coach for the time that i spent with these kids when i was coaching i see how they grow and from the time they start and how they really uh strive to make everybody in the uh feel better you know when you're in football you know you want your team to do really well but you don't get to go off to the sidelines sometimes and get to watch you know them because you may be playing at the same time these guys get to watch each other do the races a lot of times and and the amount of camaraderie that the girls and boys put in with each other is really a cool deal so congratulations on the great yeah yeah so slide on over so you guys you didn't have your picture [Applause] congratulations [Music] um [Music] you just get to see bits and pieces tonight but this is part of the reason why the school year is going so good that's right kids are participating working hard so good job guys you go around the other one you guys either go that way whatever the next group that we have is the uh ku honors uh you have to be in the top 10 of the class to give you so this is the top of the topic right here that and a few of them are well scholars bowl play things are going on but there are some that are coming in tonight and i want to tell you guys just a little bit about what what they do at the beginning of the school year usually it's around the 1st of november early in september we send in our list we get we know who gets nominated because they have to be in the top 10 of our class but normally emporia every year and a lot of other locations but emporia is usually the closest to us they get to go and head to a banquet and it used to be where you ate and all that but it's no longer where you eat you usually just go there and they have snacks and groups of kids come from their schools and there's always a large group at emporia they get to go and it's it's a we usually have a speaker there uh usually mr marshall and i and the parents are always over there they've canceled that or postpone it this year there is an opportunity that they will get it back in the spring where we can take these kids over there to to be recognized as top 10 percent or class so without further ado i'm going to announce again the elite of the elite and you'll find that that's why our class that's why i feel like the school year is going so well just because of the great kids that we have who do we have first out there who gets to go katie merkemeyer going out katie uh come on up you guys get to stand here and smile michael watkins come on out braden sawyer sierra and libby spidel and we're missing jacob he has some gender new guards after our sets and those i know they're both were here at school today they both told me they were a scholars bowl and they were going to have to do the flight again i would tell you that uh the thing that i miss is we're not going to get to go over there in november but i'm truly hopeful that guys will be able to do something in the second semester where at least we can go over there hear the speaker it's always a treat to see the elite of the elite walk up on stage and you get to see the other kids from the other communities as well but uh i always feel pretty comfortable with the top 10 of our class okay and these are some really really good kids and like i told them the reason the school year is going so well is because of these kind of kids they are the guys that wear their mask they make sure people are other other people are wearing their mask they're asking them to do the things that they need to be doing in school and that's what has to happen if you're going to have a good school year so i'll let you take your picture okay real quick and i guess last thing is they're taking their picture is this group over here in the corner that's that's why they are so good because those parents are very supportive in all the activities that we have at the school so congratulations thanks for coming thank you and that's why you get to be the principal and enjoy what you do okay written items if one thank you i'll pass that around it's also on our electronically uh bes if they have anything for dark life i like that you're doing virtual life after school anybody have anything for [Music] middle school yeah wrestling it's like almost over something right close to the flesh like you're like okay high school i think mr reed i personally did the band clinician part of that i appreciate that they you had them come and they at least got to do something for i've had a lot of comments on that yeah lots of comments on uh because there's no marching band competitions this year we brought in two clinicians and went took the kids out and did the marching on the field and then they raided them and besides just rating them they came out and they spent about an hour with them talking about individual things that they could work on to keep preparing themselves and when those things do happen when the marching band stuff has occurs and is very very well received okay so this web report uh and lindsay graf is not here tonight uh unfortunately she didn't feel very well this afternoon so you guys said go on and go on home and feel better so if you have anything for lindsay just you can let me know and i'll make sure i get it to you via email this week there aren't as many openings no it's good technology report doug do you want to talk i'm good if you have questions happiness or they're quiet yeah like a church past i appreciate everything that technology's doing to keep kids learning whether it's home or school or however it is that's for sure it's definitely it's it's in flux it seems to be more in flux right now than than it's been so we've got so we just keep keep working keep pushing um i shared with you in the notes a little bit about boundnet and i know craig's updated you about that as well so we are we are talking to a couple other companies trying to bring you know that that are interested in this area and trying to trying to bring a product in so um you know we're just it's one of those deals that was that was very it was very worrisome for us there were roughly 342 families of those we predicted that about 80 percent of them were worse or families of school-aged kids so the impact would have been pretty significant right now so superintendent report we have an american education week coming up here november 16th through 20th and again just want to thank everybody that has done just a wonderful job uh each and every year especially this year you know we just have a lot of really dedicated and passionate professionals working with our students so again thank you to all of them and we'll be celebrating uh american education week coming up next week administrators and directors went through the title ix training on october 19th we're all trained as investigators and decision makers and i'm going to be serving as the title ix coordinator for the district and they will all depending on scenarios provide that investigator um you know part or decision maker part there's that process that you guys are aware of we still may need to have you guys go through a very basic training with kade okay spsf just so you'll be aware it's about an hour long training um that we'll look to do just so you guys will be already and hopefully we never have to deal with any title nine complaints but if we do we'll kind of work out you know you know the scenarios and help out one another so for example if darla were to have a complaint in her building the investigator piece decision maker piece would have to be somebody different it would have to be matt or stacy or dave one of those people and vice versa so they would help each other out in case there's some sort of an issue to deal with so um i talked with you guys at the at retreat about uh we discussed this last year about some things that board members wanted to see graduates possess and i shared this with you and you guys want you guys to just look at this and see it a year later if these things are still the things that we need to look at and tracey's gonna try to zoom in a little bit go ahead sit down at the bottom zoom more there you go yeah so these were the things that you guys talked about last year 2019 board retreat um a lot of those things are very important as you can tell and if you have these things in your toolbox as a student you're going to be pretty darn successful so resiliency is rising to the top right very much a year a year ago we didn't know how important that was we knew it was important but yeah any questions or comments or thoughts on any of those adaptability they've really shown that we don't want that up there but they have demonstrated i'll share that list i did it last year i did share that list with our staff just as a reminder you'll notice on there again like i mentioned last year notice on there there's nowhere that it says test scores and they're important don't get me wrong test scores aren't important but man if you've got those things like i said if you've got those things in your toolbox you probably are doing pretty well with your academics so again i'll send this out as a reminder to our staff how important that these these skills are for our kids to be in you know just be very strong members of our community in the future and communities wherever they may land and locate something and then the next item the proposed hybrid learning model and i know i've shared this with you we've shared this with staff october 19th at staff in service we shared this with our people we also um have started to share with our site councils as you guys have found out um we are sharing this again our administrators and directors have kind of come up with this basic proposal this beginning point if you will we want input we're going to take input from everyone board members you guys as board members and again this is a model that we hope we never have to use we don't ever want to have to use it but if somehow someone lay in the state federal government county health department says we need to go to a like an every other day model a hybrid model where we've got kids let's say on mondays half the kids are in in school on site and the other half they'll be you know in a model where they're at home remotely learning and then on tuesday they just switch the half that was in school they'll be at home and half those at home they'll be in school on tuesday so again it's in every other day they'll still be going to school every day just one half of them could be going on site and one half could be going remotely and again we hope we never have to do this but we do kind of have to be prepared kind of boy scout model always be prepared right guys so anyway so this is a beginning framework that we have and again dlt meeting on thursday morning with our district leadership groups that we have we're going to be you know talking with our community advisory committee probably setting up a meeting next week sometime because again we want the input from everybody we want to make sure we do this as best as we can so we do again i want to emphasize we have no plans to go to this model at all until we have the direction from again county health state health or federal mandate so any comments or any questions or any thoughts that you guys as board members have on the hybrid model are you going to put the groups together ahead of time in case like if you know we get the you have to go to this then we're already ready and matt you can go ahead and speak on that sure the groups are all done we did it based upon the primary home address so if there's a kid from every building then they're all that family is a red day okay um those groups are all done stacey and ron i worked on it we got a format letter to send i mean so if it if it were to happen the only thing that we would ask is can we have a couple days before it's just that everything everything is done and set based upon that home address and so families will all be going that first you know i say that they'll be iffy if you get safe if you've got three kids and your family at home they're all going on the red day and then you get the idea we want to put families together so they can support one another help out each other so yes we created a district calendar that shows when a red day is when a great day is sent home um exactly any other questions or comments from the board or anything okay all right building report card review yeah this is kind of this is the time when we do this however we did not have state assessments last year so really the report part is really the year we're going to miss last year let's say last year before is information um if this and so the information there is it's really it's nothing new it's the same information that we had before um so this is the time we review this and uh we just left it on the agenda and just wanted to let you guys know there's really nothing new no no information it's data from the year previous so okay board reports one thing we have on here is the ksb convention and delegate assembly uh james right that information sent to me does anybody else want to attend that those things i don't [Music] and then there's the additional like law conference that's an additional cost and some other things that day but yeah i mean you could sign up and not have to wait for two days you could just pop in and out your links should work any time i think james is the only one the only other thing i have is uh i think it was february maybe before coveted but shane had brought up the idea of having a motorized flag for the high school as some schools also have that throughout the state in the high school gym and i've collected money for that so we did get all the donations covered for that so we approved just a few tonight then the rest will be approved next month so they will progress in that flag good job thank you okay capital outlay fund okay capital outlay you have a lot of information there in the public content um that just talks a little bit about uh you know what we've done in the past what we're looking to do in the future again you guys are very very in tune with our our capital outlay information tracy has a document up here um that she utilizes uh she put together for you guys to kind of show you we'll actually get the zoom out to the right if you there you go okay and this is a basic report you know from where we started the beginning of the year you can see our cash balance on on july 1 of 2020 where we stand and then the different projects that we have going on you know we're very fortunate in here in burlington that we can utilize capital outlets or improvements part of that that's a positive but then part of that becomes a challenge because you know and you've seen when you look to try to project three four five years out costs of things they change and so you know if you just approve a bond issue for example in which we unfortunately don't have to do here because our capital outlay situation is really good you can do a bond issue you you lock in your costs you do the project and you're done but with us again it's a little different because we're projecting out okay how long is this 1989 chill or at the elementary school going to last we want to milk it out as long as we can before you know we want to get every penny out of it if you will what about a boiler what about uh you get the idea there's a lot of different things we try to do so that's that document there that you can see there's a lot of different expenses that we deal with a lot of improvements that we make in while this team my fifth year you guys as a board have been very supportive of us making things better for our students and for our teachers they give them a great place to teach our teachers and this great place to learn for our students and just continuing to improve this document is the one that i remember from almost day one when i started this job that you guys wanted to see and i think sometimes i dream about this document or maybe it's a nightmare but it's it's really it's been very helpful and i want to thank tracy tracy and i work hand in hand on this and she is just tremendous you know just for us to think about different things i want to thank our administration directors too because they are involved in this it's not just craig marshall deciding what we do or don't do its administration director has given me feedback that hey we can we can push out a year or two more on this uh boiler or we can move out a year or two on this oven in the kitchen or whatever the case might be so we've got a lot of different things that we're looking at this year as you can see on the list and some things we can you can see that have already been done so we have that estimated cost the actual cost and then the date when those things have been done and one of the big items that we have this year is the bms roof and that's going to be a determination here we'll get specs out and ready for a bid in january hopefully you'll be able to prove it in february again nobody like nobody likes to spend money on a road because you can't see a roof you can see a new bus you can see a new you know a new gym or a knee jam floor you can see a new classroom first grade wing or new science rooms but a roof is pretty important and so we may end up doing half of that roof we may end up doing the whole roof it just kind of depends on the cost and the price one of the things that whenever you bring a roofing company in there's a cost for mobilization so when they come on site there's a set up cost if you will so if you bring them in to do half the roof and then the next year you do the other half you're going to be paying some you know like an additional cost if you will that next year you're going to be paying your setup costs and that's something tracy and i've talked about margarito and i have talked about do we look to do that whole roof project so when we do that roof bid in january to be approved in february we're probably going to give them you know an option one to do half the road the north basically the north half of that roof is the one that really needs to be repaired it needs to be replaced the south half of that roof is still in pretty decent shape it's not quite that i showed you some pictures of my board report the north half you can see a lot of patch and repairs so having said that we're going to probably put in option one to do half of the roof option two to do the whole roof and kind of see where we stand and look at our financial situation so um again there's just a lot of different things to consider um i don't know if you guys have any questions on that uh that excel spreadsheet something last month that jumped up what was that i can't remember what seemed like you talked about then you want to lose money or about the van that you're going to get the other the van yes yeah because that 10 passengers we're hoping to do it a year a year later but because we have some issues with drivers bus drivers the 10 passenger van gives us a couple extra seats and the staff and the kids really like those bands they're very very nice very comfortable and again ten passengers versus eight passengers it helps us in the transportation piece so anyway and then this document tracy created this is the one mill for five years information so you remember when we were doing the project we didn't know exactly what we were going to have underneath the gym floor at the burlington high school we didn't know if not we did not know if we were going to have foundation issues we did not know if once we tore that floor up we were all of a sudden gonna have to spend two three four hundred thousand dollars on a foundation fortunate foundation issue unfortunately that did not come to pass so uh when we had this extra money you can see that difference that's uh boxed in there then we started to look at that 1959 edition that first straight wing and we had those discussions and brought that up you know at our meetings and for discussion what we needed to do there and that's what we ended up using that difference that money for part of that first grade wing renovation from the 1959 original building at burlington elementary school so we used that money to help us with that project but again you can see that that project the original one mill for five years to find the science rooms at the middle school and high school as well as the burlington high school gym renovation came in under projected budget you just you never know with budgets you don't know if you're going to run into a pandemic or not run into a pen and make a run into foundation issues or not running the foundation issues so um we were fortunate enough that we were able to take that money that difference and put it to our towards a project that has just been well outstanding as you guys have seen in that first grade wing it's it's just incredible so anyway questions on this document and that one meal for five years does expire on 2022 in what's that is it chinese resolution before then right sometime in early 22 years we passed this one in january of 18 or sorry 17 for this five years so you could pass it as long as you have it done before and we did talk about that one mill for five years going away after the five years um you know something that you know you guys have seen i've talked with you about is you know we do have some different projects we have to you know we're trying to place and move things around we have a trap issue that's going to be coming up as you guys saw at the retreat that we've got to deal with um you know we've got a project like that we also if you go to the for example the football games if you go to the football games uh you look up in the light standards you can't look too long up there because it does blind you but we've got about six lights out on those light standards so there's 14 lights on each light standard so a grand total of 56 lights on four different poles so we have six lights out so when we bring again mobilizing when you bring a truck to do those lights there's a cost and when you put you put back lights you put the whole halogen lights back up or do you just bite the bullet and go to led well we do have an led project potentially for our stadium in in there and again this is probably two years ago what it could look like and then try to you know look at inflation for that lighting project when dave watkins or matt spring or charlie whitworth turned lights on to stadium stacy reed they turn them on in waves because there's once you if you turn all four poles on it once that meter starts spinning fast and then we get charged at the highest rate for our meter spinning so we turn on a pole about 10 minutes 15 minutes later we fire up another pole and so again those halogen lights are pretty expensive but the led as we've seen in the gyms for example elementary middle high school saves us money and you get so much better lit but well-lit product so you know again if you put six lights up at the stadium and a year later three or four or five more go down and then you're putting those old bolts back in there that are expensive or do we look to do that project that's the challenge again for for me and for you guys as a board of administration directors what do we do do again do we bite the bullet and do we go with a a a product that we know is going to be so much better so much more well lit and then also going to save us money so which was that i forgot that that very well approximately to do the lights led lights at this game is around 230 000.

and then a few days before a few days before we started then it just it started peaking right or started heading up the ramp right before we got back in uh in october and then it just it went up to like 20 and then leveled off and actually they told me okay it's plateaued now so we should start seeing a drop and then it just went from there just shot right back up and it just keeps going the uh so what their speculation now is they think it's going to run a course i mean this is speculation but it's the medical experts i think we're going we're going to run a course right now that will that will uh will kind of die off after the holidays and get back to more sustainable things we will see but it's it's so high uh this this number these are these represent seven day rolling averages so this 56.6 what it jumped to today that's an average of seven days so it takes a long time for that average to go down because every even if tomorrow those low cases you're still averaging the last six with that so that doesn't just drop fast which but it went up so fast i mean it's just he said but they said all the testing sites are full now and hospital beds are starting to get full and so so when would you make a determination on bringing people back from november 30th crowd pride before thanksgiving i mean that probably the week before thanksgiving monday or tuesday that week we'll just make a determination we'll know within a few days here probably within a week here if if they're if it's showing any kind of sign of dropping down but it's just so hard because you're it is taking emotional toll on kids and we know that and you balance that with uh you know bringing staff back and risking getting an adult sick who then takes it home to an adult and i had a situation today and we've had some students with special needs we've been bringing in and we've had to quarantine that class like three or four times or not three or four times two times significant quarantine though uh and uh last week both teachers got sick but it's not covid they're just kids are coming with with with illness so they're coming with runny noses and things like that and it got you know both both of them got the flu last week so i think we've decided just to hold that we're not going to do that in person for a little while because we can't get we're getting uh too much cross going on there so um so are those kids screen when they're picked up they're they're screened when they when they come in and uh i don't i didn't look dive deeper into this situation i just know that they came one of them said they had a runny nose last week i don't know if they kept the student there or if they sent them right away home i just found out about it after we had to quarantine the teachers or after they got sick we didn't didn't did not end up being a coveted situation they just got sick but but about a month ago the same two we had the quarantine we had to quarantine four teachers because a student came in who uh who's who tested positive the next day so we had to quarantine four teachers after that but um right now we don't have a lot of staff uh with covid we don't have you know there's not we we had one that just recovered nothing school related and we haven't had any situations to my knowledge where we've had transmission occur on campus between adults between students to my knowledge so nothing like that has happened we haven't had and so i added on our dashboard if you look online our dashboard you'll see a line row for mitigation strategies so we have four metrics that we're running with one is positivity rate one is incidence rate we have diagnostic turnaround time and then we have mitigation strategies which is one i just added because the cdc has that as one of the three metrics that you should be looking at and our mitigation strategies would be how well do we do on campus when people are here keeping kids socially distance hand hygiene mask wearing those kind of things and we're doing a good job with that overall we could do better but we're doing a good job with that in a hybrid situation so so that's a positive thing if we started seeing transmissions on campus then we know we're not doing a good job with that so at this point even with the limited number of kids we've had here we have not had that issue so we have the safe center open we have kids in the primary elementary we also have kids in middle school every day um things are going okay we haven't had any issues with transmission of kobit so when did didn't you have those clothes for a while we closed one week we just wanted to get it open as soon as we could and i offered to our support staff the opportunity i didn't want to because the the numbers are going so high in the lake county health department saying be in virtual learning and i couldn't i didn't feel right telling our support staff you have to come and you have to supervise kids i wanted them to but i didn't want to say they had to so i gave them three options all of our support staff we i gave them three options because we i want to keep them on the payroll because we need them as soon as we open up i can't have but i can't have them just be at home either and not helping us so uh and they all understood that from what i've what i've gathered but um so i gave him three options one was to help us open the safe center and supervise students two is if they didn't feel comfortable doing that that they could come on campus for their hours and we had other assignments to task with so we have all these jobs a jobs list that we're working on that would not they could do on a loan an office or whatever just to keep them where they feel safe or three if they didn't want to do either of those they could stay home and take a furlough and unpaid for them so i gave them those three options and nearly all of them chose to come and help kids so we were able to open that thing right back up which was good do we have the same amount of kids from the start of the year uh no no oh really okay okay do you uh do you know do you have any feeling for why is it because of the metrics okay i'm curious so maybe we should send out a survey to parents and their comfort level like would they want to send their kids back or not yeah well after the holiday because yeah after every holiday the numbers fight right yeah okay are people asking to still uh join safe school are you receiving any risk requests i'm not i know we wouldn't turn them down if they did score so that's what i have is an update i i wish i could tell give you more definitive answer right now i'm just i'm kind of leaning on the metrics and just hoping they start taking a dive down because i i just don't think right now i could look people in the eye and say right it's okay even though i am confident that the mitigation strategies on campus keep us in a pretty safe position but at these numbers it's it's hard to say that would be the case so i mean what is i guess my concern is what is what if the metrics stay at 20 for the rest of the school year and we could what if this all day long but i think as it gets closer to that number i think we can definitely i feel like we can and the health department would support me on this that we could look to come back i don't know if it's going to have to get all the way down to 14 again to do this as long as our mitigation strategies are strong that's what that's the impact so lake zurich right now is is that that they're in that last i knew i haven't checked it like as of the last week but they're coming they're going back to school they're in this the 15 to 20 area so they could justify it they're not under 14 i don't think i i don't want to i don't think they're under 14 but i know they at one point when i talked to her superintendent they were like 17 18 and she was like i think we need to go back you know so they weren't trying to get under the 14 again and the health department supported it because of their mitigation strategy that's a really key part that's why i put it on our dashboard because i think we're going to get to that point like kevin said let me get we may not get all the way to 14.

um but with that we decided to with dr king we sat down and looked at some of the the map and and talked a little bit about conditional growth within map scores and set the annual goal by the end of 2021 school year the conditional growth percentile for each grade level will be at the 55th percentile or above as indicated by math growth scores the iar obviously we didn't take it last year so we left that goal the same moving into this year and then added the percent of students projected to meet exceed proficient standards on ir will increase by 10 to 15 in each grade level by the by the winter and that's based on the map projection scores map will give you a nice little graph that shows you based on the research that nwa map does when they do when our kids take that test they give you kind of a projection of how many will be meeting exceeding at level on the ir when they take it in the spring the goal i just read was for math then they're very similar goals for ela we'll be at the 60th percentile for ela for reading on for map growth we will be at the 44 percent of our at grade level on the ir this spring and then again we'll see an increase in our winter scores by 10 to 15 based on that projection from nwa so um a lot of that we still had in their goals that we want to come back to as far as um some pd we're looking at you know once we this past fall we we did okay on map as dr king presented in the earlier couple months ago but once we get that second set of data in the winter it's going to be a little bit more useful for us to have teachers dive into that data a little bit more come winter scores um and then our last goal was really around behavior so by the end of 2021 school year we will see a 30 decrease overall classroom disruption defiance with referrals since we're not in class it's kind of hard to we don't get a whole lot of referrals for zoom calls but you know there is still inappropriate behavior it's interesting when we have to discipline a student who's already at home so i don't know our data is going to look really great in the next couple months or maybe this year i don't know around this one but we still have that end goal of really making sure that when we're in class having that climate and culture that's conducive for learning and making sure that we are continuing to build our multi-tiered systems of support for academics and for behavior one of the things that i want to point out is the other two principles talked about humanities data the humanx data and we didn't use that within our goals because we had other qualifiers we took the illinois quality framework which was our base for really deciding where we wanted to focus our goals culture and climate is always a major component of how successful our school is going to be but highlight and celebrate um i have not shared this with my staff yet um one of the things just finding the right timing is to share that but you know our overall when we look at satisfaction engagement last year we went from 74 now this year at 79 so we had a huge growth in percentage overall and when you look at the data and break it down all 15 areas we went up significantly and our lowest one was at 3.93 which means that every other all other 14 indicators were above a 4.0 on a five-point scale so i it's definitely something that we need to celebrate with our staff for doing such a great work and then when i really broke it down even more 74 questions i believe we only had eight overall out of all 74 question only eight questions went down decreased in scores and only three according to what humanx says was a significant decrease which was a score of 0.1 so the other five indicators or five other questions went down less than that so it went down a hundredth of a point which is insignificant as far as a decrease in my eyes but i'm not the data guy so but so overall um our staff is doing great i think that's really contributed to the entire staff and the leadership and i'm not talking about the principal or the assistant principles but our teachers doing a great job being leaders we have some great subcommittees that have been doing a lot of great work leading answering questions and helping their peers so any questions stuff thank you very much appreciate it okay moving right along we have item d is the school report card presentation typically this is a pretty lengthy presentation of information for you and with the covit environment it really put a damper on the school report card because there's no no student assessment data to report from last year so that was usually a big piece of the report card in the agenda i've put in the pack i put in your packets i'm sorry in the board packet you'll you have exhibits for the primary the elementary and the middle school report cards you'll see a lot of red ink on those that says dudakova this data was impacted so there isn't no data or it's very uh skewed data like attendance data would be very skewed because after march all kids were in present every day pretty much you'll see some financial data i would you know the financial data this this data is always running about two years behind so because they they go for afr which was a year ago and uh so the tax data all that's data that's a year behind that you already know like even tonight we're gonna talk about some things that are as as current as it gets so so the school report card data has has some areas that are a little bit behind the i don't know if i didn't want to go through the whole thing because it is some date there's so many holes in it this year uh is there anything on there that as you read through that seemed a little alarming to you that you wanted to ask questions about okay by statute i have to have to go through this like i have to present it to you that's why i'm doing it but it is so full of holes this year that i didn't think it was worth our time to spend a lot of time on it a couple more items before we get into the tax levy immunization update you'll see the numbers there that was a little more challenging this year with kids not being on campus our nurses have done a great job of tracking that down that's item e you'll see the numbers item f audit update typically at this time of year i'm giving you the the financial audit this year they got it done and then after they got it done they realized we were over the threshold of uh for federal grant money we've received if you receive more than i think it's 750 000 in a year of federal support then you have to do what's called a single on it so it's an additional audit so we we're over by like five thousand dollars so so they had to go back and do that so they're doing that this week on friday so on december hopefully i will have a report an audit report for you for 2020.

uh gleaners had uh approached us in february of 2013. uh gleaners is a a huge food bank that's located up on the south west side of indianapolis they serve a county region that is in central indiana eastern indiana and southeastern indiana including bartholomew county they approached bcsc and said we're starting a series of school-based food pantries there was a meeting that was held i know bill jensen was involved in that meeting and mark newell and uh okay nick is is it this one there got it it wasn't on sorry okay okay there we go and so at that meeting was rochelle how she's shown there on the left she was our director of uh the counseling center at the time and so they decided we were gonna start one at columbus east and then an email was sent out and said we're looking for people to help and so i and ann o'neill who was in the middle on the picture on the right and suzanne ramansky we all folded in and we've basically been the leadership team from the outset um rochelle retired at in 2016 so during the 2015-2016 school year i took over as the coordinator of the food pantry so this is our food pantry it's in the hallway behind the library it's about the size of a bedroom it's 13 by 19 247 square feet so but we've maximized that space consistently throughout this is what it looked like prior to march it was a client choice food pantry clients would come in either students or members of the community twice a month on the second or fourth friday and we would and we worked on a point system where they would get 20 points of food with most items being one point a can of ravioli or a can of corn that included five points in meat two points and a snack and they would put their food on the carts that you see there and then a volunteer would bag them up and they would uh walk out with it well then in addition to that in 2014 i wrote a grant uh and i got to give a shout out to the school foundation and to healthy communities they had a grant to start community gardens and so that's our garden there we have those three raised beds that's on the southwest side of the of the building near the tennis courts and just a little bit of some of the fresh produce that we're able to supplement the canned and packaged food with so and in fact i just winterized the garden before i came here i still i have dirt underneath my nails sorry about that so this is what we look like now though so on march 25th the governor uh the governor's shelter in place order went into effect and uh so my immediate reaction was well there goes the food pantry because we can't have people in the food pantry anymore but then i read the the the order and it said that uh obtaining food was an essential activity and i looked for guidance from dr robertson and dr mr jensen and uh they said yeah go for it so we immediately transitioned to a curbside drive up pickup no contact model and so what we do is pre-bag all of our food there that is the 240 items that we 240 collections of food that we had for our october distribution that is uh every every family that drove up got a brown bag the tan bag one of the white bags and then a bag of frozen meat that comes from one of the four freezers that we have in there now that's a big transition we've added more freezers since we're not doing it as a client choice anymore so how do we get these 240 made so they're not the best pictures there but they get the idea across we set up an assembly line in the hallway outside of where the food pantry is located uh these 14 kids helped me uh prior to the october distribution and i promised them that i would i told them that i was going to be presenting at the school board meeting i promised i would give them credit where credit was due so that's what that is uh for the november distribution uh with it being just a few days before thanksgiving the items on the left were specifically ordered from gleaners by the way gleaners provides us with a budget of a thousand dollars a month to order food from their uh agency express uh food management system and so most of our food comes from there although we do get a lot donated as well but the items on the left were specifically uh you know ordered so that it could be incorporated into the thanksgiving meal you'll notice the other items which round out our 20 or so points this time are we try to have a broad variety of items and that would help folks you know prepare a meal or two or five depending on how they want to stretch it so and this was who bagged our food for uh the november distribution uh that's the ffa students from north east and csa new tech that was their service project during the ffa national convention week and that's all that's ready there for the november 20th distribution so our focus from the very beginning has always been on just pushing as much food out of the building as we possibly could and so i think uh looking at the by the numbers uh we've kept really uh pretty meticulous records from the beginning and so since the beginning can you hit that for me i don't know okay so we've had 135 shipments from gleaners that represents uh about 85 tons i believe of food 170 000 pounds of food at a value of about 70 thousand dollars it's discounted we've been open 168 times to distribute food we've served over 9 000 families and over 1700 families since the pandemic began that represents approximately 35 000 individuals served we've had at least eight senior projects tied to the food pantry we've got the thousand dollar grant from uh bsff bcsf and then those are the uh plots and then finally we've had at least 110 volunteers next slide please and so if you look up there you'll notice uh dr jim roberts right in the middle and down towards the bottom bill jensen so i want to thank dr roberts hadn't been here but a few couple of months when he said hey i'd like to volunteer there and he did it was a great help to us but we uh would not be able to do it without all of these volunteers if you would be that's also just maybe a little nudge if you'd like to learn more about it there's no better way to do it than to actually uh help and volunteer and so i would encourage you to send me an email and i can get you plugged in so now could you go back to the north really quickly if you don't mind it should go fairly fast so let me tell you a little bit about norse uh the bulldog pantry opened in uh february of 2014 so about 10 months after ours it was originally coordinated by libby arthur who was my social studies department chair counterpart at columbus north and at northside and there's the gleaners truck and so there they are and keep going i guess yeah and so um one thing i'll just mention that um why we serve we we know that food insecurity is a reality the gleaners website says that one out of seven uh people in central indiana has uh food insecurity which means they either suffer from hunger or they don't know where their next meal is going to come from necessarily we know that our free and reduced lunch numbers at both schools are above 30 percent so that's a sizable population and so that's why we um do what we do with this so they followed a similar model as we did basically client choice and so and they operated on a point system there are their distribution dates for ours are similar to that at columbus east we're open every single um friday for students and then once a month for the community for the drive up and uh columbus north is doing it slightly different than we are they're not doing the drive up distribution they're taking appointments and they're having people in person in the food pantry which i think is great um i don't know that columbus east will go back to that model at least any time for the uh for the foreseeable future so beyond that i i've got to say that tanya's done tanya cruiser uh and she gets a lot of assistance from barbara hand and from wayne britton um she created a website where anybody who wants to find out anything at all that's going on with the bulldog pantry can get it um so i recommend if you want to find out more you could go there she's also created this really wonderful kind of community center feel to their food pantry like us they have a they have a more targeted thanksgiving dinner box they gave out 120 last year they're planning to do it again this year um this is something i didn't know before preparing for this that they have a um a remote pantry that's coordinated with megan chef at mcdowell and amy sims i believe at brighter bright beginnings and that's quite innovative i like that a lot they had a winter coat drive last year i don't think they're going to be able to have it this year i think um i'm not 100 sure if they are but that's a great um event as well they had a holiday market i know that will not happen this year but again this was a fundraiser to fund all the great things that she's doing they yeah i didn't know this was there but they did a car seat distribution through dorell they had a clothing and toy drive i think that is not going to happen this year they are planning to do the angel tree program again this year which is uh in conjunction with uh a local automotive company i think i'm not 100 i can't remember exactly who it was but and then they always have a need for volunteers as well so i believe that's it yep so if uh anybody has any questions i'd be happy to entertain those now i have a question yeah first of all thank you so much for this presentation and for everything you're you're doing um and when it was warm outside i was i always walk around columbus east and i saw you out there one day in the garden and i talked to you and i don't think you knew yeah i didn't know i was like just asking random questions you probably thought who is this weird person oh no no i remember that interaction yeah okay so do you guys have access to a greenhouse by any chance yeah we do uh columbus east has a greenhouse and uh i i've talked with sarah cearcy who's our uh our c4 ag teacher and uh we are planning to uh probably take you know do a better garden in the past i'm not i can't say that i'm i just throw some plants in and hope they do well and uh keep them watered over the summer so okay great i just wondered in the winter months it might be fun to have a greenhouse oh yeah well i don't yeah that's i hadn't even thought of that so just uh it would be cool to grow some uh some fresh produce in the sun in the wintertime i don't know so okay i think the greenhouse is an underutilized uh resource at columbus east so thank you opportunity yeah thank you mr lewis yeah my pleasure thank you so much for the presentation for all the work that you've done thank you so much i i think for tanya and i both it's really a labor of love so uh i put a few hours in there and uh i never ever say oh i gotta go work in the food pantry i genuinely love it so i'm glad to have the opportunity and thanks for having me tonight much appreciated thank you mr lewis and as greg indicated tanya cruz are certainly uh doing a lot of work at columbus north with their food pantry here as well so thanks to both of them fast forward through the slides here to get to the next part of our agenda mr caldwell dr roberts we'll look to you for an update on it seems like you've changed something with school this week yeah we did yeah and you might even notice the title of these these uh slides has changed it was reopening plan update uh for the first few board meetings and we're in november so we're not reopening anymore we're kind of doing whatever and unfortunately we have had to make a switch in our instructional model and we are in e-learning so all e-learning began for all students basically from to do today and will last from today through at least tuesday november 24th and i state it that way is because we will be evaluating uh during these next three weeks to see what is going on with uh community spread of kova 19 i will give you some information on that in just just a moment but before i do i just wanted to highlight a few things for you make sure you find my cursor on here we are blessed to have wonderful resources in the school corporation tremendous people who are who are leading our departments and making sure things are organized and because of the work that we did last spring and then in preparations wondering what model we might start this school year in and then even regardless of the model in which we might start when we might have to transition to a different one and so a lot of people put in a lot of time and effort to get ready for that and one of those is we have a tremendous e-learning website that's available for our community so via or going through our school corporation's website anybody who's paying attention online or or for media can also make sure this this kind of information is out there just about anything and everything you you need to know about our e-learning plans are there uh there is student information parent information it gets into connectivity there's an faq support and so forth so just wanting to point that out that we do have a lot of information readily available to our community about how to navigate this this e-learning world and we know it's not easy we know there's all kinds of reasons that it's not easy and it may be because there's a lack of internet access or the child is trying to log in and just it's not working or some other software or system or site that a person is trying to access and get to and there are questions about that whatever the case might be a lot of information for our community there additionally this page was put out by our technology department to to our staff readily available to the community as well and it just talks about meals and food services all the things that we're doing to provide food throughout our community during these very interesting times i know when i stepped out today that we had a bus next to us here at the administration building so we're again providing food in this area to our community as well as having food available at each of our buildings there is wi-fi internet help we know that again perhaps the biggest challenge for us is ensuring that every family every child has adequate robust access to the internet and can get to the things that we hope hot spots are a part of our efforts to make sure that students have what they need and i think mr williams right now we have exhausted our supply but we may have some uh that are that is coming back in or at least redistributed i think some today so continuing to work on that there's information about damage devices what happens if you damage your device or something's not working with it where are e-learning lessons and it's learning a reminder to our board members that it's learning is our student manager student management learning management system if there's trouble logging in what do we do kindergarten e-learning what does that really look like what does that mean when are assignments due what do we do about attendance if you need language assistance how do you contact your teachers if we all of a sudden have new students trying to enroll at this point in time kind of a weird time how does that go what does our eye care program look like now that we're in elearning and then even what's happening with our early childhood education so some very quick pieces of information about the variety of services we're still trying to provide uh in the midst of of increased community spread of covet 19 and our transition into e-learning we have a couple questions nick on the e-learning hotline that you have from nine to three on a daily basis what kind of feedback are you getting on that they want more they want more hours they want are you i mean is how active and busy have you been yes so um we we actually expanded our hours from last spring so we're starting at 7 30 right now and go until 4 30.

this is the chart from today it was posted by five o'clock on our communities covet 19 task force web page it does show that we are continuing to increase at a pretty precipitous rate the per capita number and you will see that we now have the key numbers or measurements of per capita percent positive test rate and hospitalizations in red a week ago if we look at november 8th which does represent yesterday again how this data works a week ago it was at 25.9 and so what about 80 increase since that time and the percent positive test rate is now at 17.4 percent uh we have then the covet hospitalizations are at 21 which a week ago there 12 so a 75 percent increase perhaps and and hospitalization since that time so again something we're going to continue to pay close attention to a reminder as to how we go through these weeks and this process is that we have this data posted publicly every monday and thursday by five o'clock additionally we pay close attention to this graph which is the states the indiana state department of health's map about the county designations by color the best color is blue the worst color is red you see a handful of you see a very small number three reds a handful of yellows mostly oranges in brown county uh out there with with the blue still at 0.5 we're at a 1.5 but this data is lagging so if if that number which has already been turned in because they release it on a wednesday but it's based upon sunday we know that we will be in orange on wednesday based upon the per capita rate that we have the positive test rate that they report at the state still would i think it's a one uh chad they balance the the it's just a simple math you have a three i think for the per capita is probably what we'll look at in terms of their score one for the percent or the positivity test rate it'll give us a two we'll be in the orange and we'll see where we continue to be but that's that piece i want to jump back real quick this this is a reminder of the flow chart that we had the beginning of the year and as i mentioned we have three reds right now that's getting to be substantial spreads so we are where we are with e-learning but additionally we added this the last time which was to try to marry up um the color scheme or or color designations by the state with some recommendations for us and although we were in the yellow last week we really knew when we made the decision we were in the orange in terms of our real numbers real time and so we jumped to here but where it says all these may things about being in person at the elementary level or hybrid at the middle of the high school level we kind of jumped ahead of that because operationally we're running into so many challenges and operationally you can see on this slide that since monday august the 10th our first student day we have 106 positive test cases that 106 was reported at the end of the day on friday that number right now i don't have my note right in front of me but kelly i think is 119 based on our official account by the end of the day so from the end of the day on friday to right now is it's 119.

a second i have a motion by mr nunes a second by uh mrs way on the motion any further discussion gee herring none all in favor aye aye opposed motion carries unanimously uh next up chair we'll entertain a motion to approve the executive session minutes of october 19 2020.

and i'm going to run you down this fairly quickly because you've seen some of these and i'll talk through the rest so we know that we have to do intraday cleaning in all our school buildings and you know that primarily involves disinfecting all the bathrooms during the school day as well as disinfecting our high touch surfaces we're using our contractor performance environmental to do that so if we run this out over the full 10 months of the school year that cost will be three hundred thousand dollars and the key assumption that i'm making and all the numbers that i'm presenting now are that we remain in session for the full calendar year as we are today so cheshire high school is running in hybrid so students are in you know all students are in two days a week all students are remote on wednesday and all our elementary schools and dodd they're in every day so that's the assumption that we're using here obviously it's early in the school year we're hoping that that continues and we don't go into more of a remote mode which would affect all these numbers so i just want to be clear that that's our assumption for these numbers the second item which um i just mentioned we'll come back to is that we're anticipating total revenue loss after we basically put through some mitigation efforts that we will have total revenue loss of about three hundred thousand dollars in the food service program a food service program ordinarily you know runs on its own um the revenues it collects from charging for meals or collecting from the usda for meals that are provided to students is more than offset by the cost of labor and purchasing the food but because of low participation which madeleine will get into we will not meet the our revenues will not exceed our expenses this year unfortunately so that will put the food service program into a hole that the board of ed budget does have to fill um this next line the is 191 000 that is to install the audio visual equipment to the 59 broadcast classrooms which we did demonstrate at a board of ed meeting last week we are renting tents at all our elementary schools and dodd we've extended that through november 20th that will total 159 000.

now if we go beyond those 10 then okay that would be we'd have to make up okay thank you you're welcome i was just confused faith go ahead you're up so ben um i noticed that we're spending you know three hundred thousand dollars for contracted intraday cleaning and sanitizing disinfecting and then we're spending um another what is that a hundred and twenty four or is that yeah i'm reading the right line sanitize and disinfecting so these supplies are over and above um the supplies provided by our contracted cleaner are we are we buying the supplies and they're how is this working and then if that's if if they're providing the materials to clean and sanitize what if you could just explain to me what the sanitizing disaffecting and all of that for eight additional months okay who's using that uh okay primarily the 120 000 are the items that are supplied to our staff and students so it will include things like face masks both adult and children sizes but most of what we're purchasing really is along the lines of hand sanitizer that applies in all the classrooms disinfecting products that we're providing to all the classrooms so that includes great product as well as wipes yeah so it's really that 120 000 is staff use the 300 000 that's on that top line that's to pay for the contractors you know cost including their staffing costs they're supplying one or two people in each of our school buildings during the school day to do this disinfecting um of both bathrooms and high touch surfaces so the commitment that we've made to our staff through our contractor is that in addition to the nightly disinfecting of all the bathrooms all bathrooms will be disinfected at least once during the school day plus doing the high touch surfaces which includes things like you know the doorknobs the handrails any tables that are used in common areas that's clean throughout the day by the staff of performance environmental so you know this is in in line with the guidance that we receive from the state to do the high-touch surfaces and bathroom disinfecting during the day and then the products that we're supplying inside the classrooms and our libraries and other spaces are really there because you know our students for example at the high school are switching classes you know during the day so as one group of students moves out and another group of student moves into the classroom you know all the student desks that are that are basically being shared they're getting you know wiped down either with a sanitizing spray a disinfecting wipe um and those those products because we're really as i've explained we've worked really really hard to find products that you can use during the day that don't require ppe that are safe to use so they're pretty expensive but certainly worth the investment at this point in time to try and keep everybody healthy okay thank you can i ask a couple more so okay adam okay um all right and then so going down removable 10-month storage and return to classroom all right so are 98 000 in furniture moving um that will include the reinstallation or should we expect something more there no that's all in so you know we paid about 20 uh thousand dollars to have the stuff taken it taken from our classrooms put into storage by the vendor and then six months uh 10 months of storage and then restoring it for that 98 000.

close enough that we are with our mitigation strategies we feel safe i can't imagine it's going to stay this high it hasn't been this is higher the highest has been since it came out so people are tired of wearing their mask stand inside yeah yeah but i don't know there's so many more testing sites too yeah yeah but they said there's still a lot of people who haven't been tested that have it yeah the uh i had somebody tell me the other day it was one of our teachers actually said the tests are pretty expensive and uh and so that's that must be why the uh when they have those mobile testing sites they're free and they're just i think high school was five hour wait yeah for a test but it was free so i kevin i try not to think about that because i don't want to i don't want to be out that long i just it's miserable but it you know i guess we just see how it goes and see hopefully see a trend here in month to month we make a decision on what we're going to do right here it's good we're ready to pivot yeah yeah we're ready i'm glad we tried to go back because it helped we learned some things i know mr whipple's working on some changes for middle school that we think are going to be better based on being in a week it helped us learn some things so that's helped i think so i do feel like we can pivot pretty quickly now all right item c are going to have there are three principles get up and share a little bit about their school improvement planning while while they're getting ready to and you saw the entire school improvement plan in the document we know you've had a chance to read it there's going to hit some highlights and then but i want you to know last year we didn't finish our school improvement planning because that finish usually happens in april may and with all that hit i just told them put it on a pause and basically said this year they they're continuing on with their goals from last year and they added a few things as well so it's kind of the the one-year school improvement plan turned into a two-year because of all the garbage that's happened so go ahead lynne all right it is the same a lot of it looks the same but i don't want you to think that that means we're just going to sit back and just oh it's what we've done the work continues so under uh the instruction that i wanted to highlight is that we've been using a book called the teacher clarity playbook and we've been using that to create learning intentions and success criteria for every one of our priority standards in ela and math we actually had just started that work like in february where we hit the shutdown and i think dr hetrebetz had mentioned either last month or the month before they should stop the work we have really dedicated teachers they continue to work at it all summer so the work didn't end just because kovid shut us down they've continued and we will continue now with our early release days and institute days we actually have people from the roe coming in to help us look at it and look at it from a different viewpoint even of what other districts are using as their priority standards and did we target the right standards and to kind of help guide us in that and the other thing i wanted to point out under instruction would be the implementation of imagine literacy and imagine math as our main personalized learning platform and just to let you know that i've gotten a lot of really good feedback from parents on that and also the students like the students that are there in safe center and i know kindergarten was only there the four days but i really made it into every classroom quite a bit during those four days and getting to talk to the kids and ask them what they thought about it and got a lot of really good feedback the second goal has to do with student achievement and that's one where definitely you would notice that like we didn't really have data in the spring to show you what our growth was but i did want to point out that our summer map was successfully implemented for first grade and for kindergarten we did a screener i think with first grade we had it to where we were less than 15 of our first graders that we did not test so we tested almost all of them and we're currently working on plans in fact teachers emailed out today to parents a sign up for map testing for kindergarten and first grade for december we're offering different time frames so like a 9 to 11 am a 12 to 2 like afternoon time frame and then each day we're also offering late afternoon and into early evening so like a three to five pm a four to six pm a couple of days we even have a five to seven pm really trying to make it as convenient as possible for parents who might be working to be able to bring their kids here for the testing and we will also of course offer a remote testing option so that the child could be at home we have a teacher on site or from their home watching the testing process and this friday during our institute day we will be training all of the testing proctors to be able to do that remote testing to make sure everybody knows what they need to do and then the third one our third goal the goals that are all centered around culture and climate i just wanted to point out and i think it was just last month that mr gold shared like the overall district humanik survey results but i wanted to highlight a few of the ones that i thought were pretty spectacular for the primary building we talk about the dream box that top right quadrant and last year the dream box for primary was at 90.32 and this year it was 97.72 so a nice increase there all 15 of the dimensions that are surveyed through humanx saw an increase they went up the dimensions with the largest increase for us were performance planning recognition relationships and quality and innovation and i love that quality and innovation went up and i think part of that is because we had no choice but to innovate we were thrown with something so there was no choice but to innovate but the fact that the teachers saw that as something you know positive the three dimensions that are mentioned in our school improvement plan are recognition relationships and continuous improvement and two of those three had been in the bottom five last year and are now six and eight so a huge huge gain it just shows that the work that the building leadership team and all of the teachers and staff at primary are doing is making a difference very good do you have any questions about our school improvement plan good work lynne mm-hmm thank you thank you okay good evening everyone i'm excited to be able to share with you the elementary school plan just starting with instruction we will continue our curriculum development work documenting and communicating amongst each other as well as sharing via newsletters teacher newsletters our building level newsletters with parents and talking about our work and our focus in the area of curriculum we'll continue to use this teacher clarity playbook that lynnan had had mentioned as our guide starting last spring february or so and that will continue on that that work through our early release days and our institute day and other meeting times that we have throughout the day we modified a couple of our goal statements this year at the elementary level the goal statement for instruction uh we have a bigger focus uh just a little bit away from the resources last year if you remember the focus was on ensuring that everybody was with fidelity using the board approved resources that has been totally completed and everybody is using those board approved resources now it's ensuring by the end of the year that all of the information in our curriculum and our units and assessments and that sort of thing are put into the system the partner for results system will continue to do that throughout this year we are also uh continuing to focus on data wise you heard us talk a lot about that last year now it's we have a focus with our building leadership teams to start focusing and reading and doing some more research in the area of data wise but also getting i have a quite a number of new teachers over at the elementary building so getting them caught up to speed and some of the work that we did last year with datawise um also a huge priority and it has been talked about quite a bit at our building leadership team meetings and that is to have opportunities for vertical alignment and horizontal alignment as well but we'll continue to collaborate grade to grade teachers really are even initiating conversations and you know especially now with remote learning and and on that transition that happened last spring out of the classroom just where have you finished where are you starting making sure that we're continually focusing on those priority standards as well but knowing what's happening from grade to grade under student achievement here again we we modified our our goal statement a bit and through conversations that i've i've had since the summer with vicky helping to vicky dr king to help us focus our efforts on something called conditional growth percentile um this is key especially due to this year and being in a pandemic and changing instructional models as we are really looking at our map growth data and looking at the conditional growth and and trying to improve that and in both math and reading for this year we have a huge focus this year on personalized learning with imagine learning and really trying to align the use of of this personalized learning program with our priority standards and of course personalizing that for each student it's been going quite well especially for those learners who are struggling and working in at their level as they're moving along as well as those students who are in need of enrichment and ready to get some more breadth and depth in in what they're learning and then finally in the area of culture and climate it's been very exciting fall here and working with a human accent svetlana has come several times to our meetings um we as well at the elementary level we selected three dimensions last year they were continuous improvement and training and development and communication and all three of those areas improved significantly this year and so we'll continue their recommendation is to have these goals for two years they certainly and stefan lana told us this last year that if we can focus our efforts on three of the areas it will definitely impact the other areas and we saw similar results as the primary building as well in terms of our growth in these dimension areas because of the work last year it's been interesting the blt we've shared the results with with all of the staff but blt is really doing some of the ground level work here we've been determining those those three dimension areas determining what behaviors are going well and for as an example from last year and under a continuous improvement the subcommittee on blt that was working on that particular goal for creating the action plans for that last year they had a couple of behaviors that they felt were really going well in that area and then this year there were almost 30 that they could identify 30 areas where we've really strived for continuous improvement certainly the remote learning and those kinds of changes have come into play there they also have work to identify behaviors that might be getting in the way of improvement and so some very you know substantial information there that's going to help guide our action planning and then um we're right now to at a level of of prioritization and what's most important here and then working toward pacing and we did not do that last year but to say okay this is what's gonna this is what's good this is gonna look like in november here's what we're going to add in december and so on throughout the year um i think i'm really very proud of our work this year in the area of social emotional development the circle meetings and relationship building with children i i don't think i could have predicted what was going to take place i think the the really aha moment for me was as our second graders came back even though it was a very short time um i was able it was like they had been here all along since the beginning of the year and i i did not guess that it would be that way especially from teachers only having an opportunity really at great meet and greet to meet their children and and parents but yet those relationships did build and continue to to to build and grow and so we will continue on with our our work and having circle circle opportunities for kids um and continue to grow in that in that area um finally i would just note uh we're going to continue to do some work in the area of pbis while it it looks a little bit different while they're remote there still needs to be work and making sure that we're aligning our pbis expectations with remote learning we're also taking a look at some various sub groups this year in terms of our referrals and and doing some some work there collaboratively with staff so some new and exciting goals we were able to um uh take out a few of the goals that we had met goals from last year and so excited about moving forward with the goals that we've established so far this year so much questions for al mastery i just have a question um i like how you put in your presentation how it tries to look for goals i thought that was very helpful um how it relates to and that was very helpful for us to see um but i had a question about i saw this bill for imagine on our bills and i know that we said it was for math and ela i know we just bought eureka two years ago three years ago so how do those two work do they work together between shelf one are we using the other one yeah um that i heard tonight i have mrs janice talked about it so i didn't know i'll start and i'll let you uh take on yeah we had to force over some money for imagine to that was kind of our insurance policy if we were going to be in remote learning for a long time thankfully was able to get a lot of that cover to advance but eureka wasn't conducive to as conducive to online learning so we were trying to after last spring where we didn't you know we did our best to serve the family last spring but we didn't do great you know for long term so imagine was our insurance policy to take a lean on and now i like as far as how much eureka is getting implemented i i'm not exactly sure so eureka continues to be a strong resource for us um you know as at least at the elementary our teachers start with the kids in their their morning meetings but then they go into small group work for reading ela typically in the morning and then math in the afternoon during those small group times they're using the scope and sequence from eureka they're using practice um resources from eureka because they've it's made quite easily on online uh eureka has with access to resources um with eureka so it's continue con you know can it continues to be used um and followed i know that um with the imagine learning time uh students have blocked times that they're going at their own pace they're certainly skills that are in imagine learning that align with eureka some if they're moving forward at a quicker pace they'll be introduced to additional skills um and then teachers are getting uh reports from the eureka pro or i'm sorry from the imagine learning progress and then um with that if if they're seeing that a student is struggling with the eureka material they're able to go into the system and um modify and make sure that there is uh that the student has access in the imagine learning to support the skills that they're they've been teaching in eureka so they do work together i don't dr uh dr hetfitz is at home quarantined but she's texting me listening uh she said that eureka didn't have online materials until mid-september so that was one of the reasons that we had to make the jump um and then uh also uh that eureka um as you just mentioned eureka imagine vicky do you want to share um thank you that's good for uh families that are our k5 families who are from paris who's kind of dove into the imagine to see it uh i've heard a good thing they really like it as a resource because even if they're if their child maybe wasn't as didn't feel as challenged they can always go to that that's going to push them you were going to say something oh that one is that a one time yeah it's one time for the year though yeah just a year because it's it's such a the resource is so uh packed with resources as far as even instructional support that's why it's so much are trying to figure out i mean i've given off topics like a way to if it's that valuable i want to figure out a way of how we would uh continue with some form of it in the future because it does it's good for our bilingual population because it's uh translated as well so there's a lot of good pieces to it any other questions for elementary no thank you thank you all right mr whipple you're up uh okay good evening um talk a little bit about the middle school school improvement plan we were fortunate enough um because we were tier three a couple years ago we had treehead to create a three-year plan so ours is stretched out till the end of 2022 so all of our three-year goals stayed the same and basically all of our annual goals uh stayed the same as well with some minor tweaks around student achievement but so to start with we had our first three-year goal plan uh by the end of 2021-22 our school wide rating of data wise rubric will be developing or sustaining in steps one through four we chose datawise as our improvement process cycle because we wanted to have all of the steps and then in addition to it also helped us with having a rubric so we can measure our own success and how well we're coming um developing as a school within that within that system um some of the things actually since march have been a little bit on hold we haven't advanced as much as we wanted to our teams are still meeting are still we're still organized to do the work but we've kind of taken a little bit of a step back just to let our teachers and your commenting with for me with the middle school is really just letting the teachers what are they teaching is a priority for me right now and we're good to and and the how's with the remote learning process um goal two um goal two is where we made some adjustments um but really we we stuck with the projections that the state had as far as the percentages of where we're supposed to be at the end of 20 21 22.

uh exhibit 16 item g and the agenda is just a staffing plan timeline for 2021-22 follows the same format as years past so in february i will give you a preliminary staffing plan in march we will vote on a staffing plan item h is exhibit 17. i think i'm just going to walk you through it here i'll go ahead and do on the computer i can do it here it's fine yeah all right so the tax levy document that you have in your packet i'm going to get to my first page here so on the on the first page you see just our interviewer fund balances this is a this is actually a table you've already seen when i did the budget this year so the last line of this is again i say this every time but the last line is worst case scenario if we spent every dollar that we budgeted this year that's what our balances would be it won't be that bad but that's what i have to show you on a budget so the last line the reason i put this table on here is we kind of look at these but these uh these balances when we figure tax levy so we we know if we need to shift any levy from one fund to another so so that's the budget balances for the end of the year the next page shows you where our current big hollow tax rate is comparative to the county for the for the elementary districts not not the unit districts or high school districts but just the elementary districts you see where last year we were at 3.96 which was a little above half so it's a little above halfway up that table again i've pointed this out to you in years past the uh a key factor in that is a dollar 22 of that tax rate is uh is our bonds our bond payments so a nice chunk of that is the bond payments that we are currently paying down this take this next table the tax levy history you can kind of just see over time starting back in 2014 you can see that the top row says eav that's our assessed equalized assessed valuation for the district you can see how that's gone up quite a bit since 2014 which is a good thing our tax rate's gone down um but our levy has increased at a steady steady rates always i would say averaging around three percent increase without the bonds the bond payments as you guys well know the bond payments fluctuate each year they've been going up over time so um sometimes that impacts our taxes more than it in one year than it did in the prior year but so in the far right column you'll see uh our estimated tax levy for this coming year and this is a finance committee we met last week kind of went to these numbers this is what we decided on as an estimate so it's the far right column we the guess the guesstimate right now is that our eav will be around 417 million that's a that's a little bit of a high guess the county gives us their estimates and i usually try to go a little higher than their estimate just in case they missed anything when we do our levy because what will happen is if if we levy too much they'll just they'll cut the levy down uh um to make sure that uh we we don't go more than what's called the limiting rate so um our overall levy for this year without the bond payments is increasing by four point seven nine percent uh and that that will not be the final levy they will cut that down a little bit but what we're what we're putting on the document is a 79 4.79 increase uh the uh that does not require a tax hearing because we're under five percent the finance committee asked me to give it give an idea of what that impact is on a household so i put a table on here that says for a household of 150 000 property value would be a 34 increase in your taxes if we if if this whole thing was approved again that's going to be a high number because this this tax levy will not be approved at that rate it'll be a little lower than that so i wanted to give you the worst case scenario so those are the numbers that are worst case um i'll go through this whole thing and i'll let you guys ask questions the bond payment um information i think this is uh good information for our taxpayers so i included this as part of the presentation because when people call me and ask about our budgets or anything questions like that i usually give them this document i walk them through it because this is a good document so the bond payment information i'm just going to refer you to that the payment schedule in the middle of the page and on the right side the shaded in portion because we're getting down to the last three levees of big bond payments uh this coming year we have a bond payments that we're levying for in this levy for four million nine hundred seventy four thousand three hundred uh next year will be another bond payment for just over five million so basically the same the following year will be a larger bond payment for five million five hundred thirty five thousand that'll be our last big one um the uh and then the following year we'll only have a we'll have one million left to pay off so that will feel like nothing compared to what we've been doing but um so we're within our last three big levees here of being able to to pay this thing off all these bonds the uh we might consider i would say as a board we need to think about in a couple years this year where it jumps up by 500 if our fund balances look okay at the time we could consider abating 500 000 so our taxpayers wouldn't see that 500 000 increase we could take the land uh money that we received and we could we could offset this so our taxpayers don't see that big increase that one year but we don't have to but something we can consider hopefully in a couple years for fund balances look okay i put a table at the bottom of that page because i think our committee asked me to do this i believe as what is the impact of the bonds on our taxpayers so right as of right now that's my estimate to you is if your home value the middle one there's 250 000 that home is paying just under a thousand dollars a year just for our bond payments so when those bonds go off that's that's the savings we can we can share with the taxpayers i put this chart on here again this year this percent adequacy the state of illinois does the evidence-based funding model and they base their funding on different tiers of school districts that are four tiers tier one is the districts in the districts in the lowest tier receive the most funding from the state when the state does put out new funding this year they did not put out new funding so we didn't get the new money but um we are in tier one we are at 63 percent adequate funding again you'll see a listing of all the lake county elementary districts and the their their adequacy percentages in there it's a significant i don't want to beat this issue too too much but when i look at this it just it's very frustrating to me because we are doing a lot of great things here big hollow and we're doing it on 63 actually funding in the state of illinois when we got districts not that far away from us that are at over 100 and the difference in that if i go down to this next chart that you can see the difference in that our 63 percent funding if we were at 100 adequacy we'd get around seven million dollars more per year so that us functioning on seven million dollars more a year i think of what we would be doing for kids with that kind of funding would be incredible but so i feel like i can say to our taxpayers we're giving them a good bang for the dollar for our kids right now at the 63 funding level so um the only way to increase that is one of our finance committee members asked me how do we get that percentage up there's one of two ways one we get more money from state or one we get more money from taxpayers we don't want to get more money from taxpayers we don't want to go that route so uh um it's uh it's hopefully the the new formula has fixed the if the state continues to put money into it the covid situation has caused a big problem in that area so but but if the state was continuing to put in money into the formula being a tier one district like we are we would get more of that funding and you know the goal is eventually our adequacy goes up but uh the uh i put a couple other charts in here for you the one that i do appreciate and this is old data because we didn't have last year's scores but i do i want to point it out to you that we are in the bottom 20 percent of funding but you will see the test scores for the percent the different tiers uh schools in the top 20 of funding you can see their test scores are the highest we're in the bottom 20 of funding but you can see our test scores we are testing as if we're in the middle the third third quartile so that's why i do i think it's a good good display that we are doing well with the funds that we have so the last document is a certificate of tax levy that it's just it just uh lays out all the the items and i'm going to bring up one item because there's there's one that's uh something i think the board needs to everybody's know ahead of time we had a we had a discussion about with our finance committee about the working cash fund and uh at what point i think we have let me go back up so i guess the number wrong the working cash fund is kind of is i would consider it like a savings account it's a fund that we put money into it's not designated for any one thing but we can transfer the money at any time you can take if a fund is is falling below we can take money out of working cash and move it over so we have at the end of this year we'll have 1.3 million in working cash um uh i decide i i propose to the committee that that's a at this point that's uh that's a good fund to have right there and with some of the stuff that's going on we might need to levy into take that 50 000 that we've been loving and move it into another fun just to help us out for a year or two it doesn't really matter in the end we can put it we can levy in working cash and then just know that someday we might have to move some over to bail out a fund so it really doesn't matter in the end where we put it but in the tax levy you'll see that we didn't levy any but that's really up to the board's discussion on that because we can i can take the five cents and put it it's five cents levy and put it in working cash and just take it out of another fund and then someday if that fund's going down we just move it back over so it's however you want to do it some sometimes boards will say they they don't want to get too high in the working cash because it look you know it's it appears we're trying to bank a lot of money we're really not trying to do that but that's one item that can be i'm all for keeping working cash going keep it going yeah that i mean we got we just got out of trouble five years ago i mean we were borrowing more money than we were bringing in and the goal at that time was to make working cash enough money so that we would stop borrowing money um and so the way the way uh it was the goal at that time was to to build that fund up so that we would stop the taws so that the uh the funds that uh help us with the taws are the working the uh operating fund so as long as we so it's the education fund the o m transportation and working cash so whatever that five cents we're putting working cash we do we need to keep it in one of those in order to do what you're saying right so if we take that five cents and put it into uh imrf it's not helping it it's it's it doesn't help it doesn't help yes it doesn't help our cash flow for the but yeah as long as we keep it one of those four funds we're basically because they can move it between those yes yes that's why we didn't think it was and then i mean i think like you were talking in four years from now when we have that ginormous bond payment um i mean you're prob based on this chart it's going to go up for a 250 000 home if they're paying a thousand bucks now they're probably going to be paying somewhere around 12.50 yeah that year and that's a that that's a that's a big bill for families to swallow i mean that's why personally i i thought that it would it would be good we could use some of that money in there to pay and not take it out of the education fund um i mean you see we're already at 63 percent of where we should be um but i thought we could use some of that money for that and yep i'll relieve some of that but i mean i think it's yeah for sure i'm fine either way we can i find if we levy it in working cash uh at any point we can move from any of those funds we can transfer money but i i do think that kevin i think it's a good goal of ours to at that year to offset that 500 000 increase because like the government accounting standards board don't they say that public entities should have like 33 of their operating fund um saved i thought it was i read that somewhere i thought it was like 25.

so it is a callback system so sometimes we'll get the message get it to the right people attempt to call back and don't get through i think that's probably the biggest hurdle with the way we're doing it but today we had trying to look it up over [Music] right around 200 calls in today so um getting back to all of those by the end of the day is pretty successful i think um and then we'll get some callbacks some of those are called backs but yeah so far we think uh we've gotten some positive feedback that we sent out to some of the users in the spring and made some slight adjustments from there okay good and then hot spots did you say do we still have hot spots we actually got in 50 today that we were prepping and we got so part of it is um so we have 250 out right now we actually ordered 50 more after bridge and cvp took up some of our supplies from the spring got 50 more in today and i our verizon rep and the people that we work with through verizon to get those have been amazing we ordered those friday and they came in today so those we've passed out um just trying to look that up 36 on friday 20 today and we have another 20 tomorrow that are scheduled to go out so that again is going through lists working with principals working with the world language department to make sure we're hitting as many people as we can knowing that there are needs out there and i saw where mr stenner yes mr stinner to ask a question nick from online about the cell services and you mentioned verizon is that the one that we're primarily using then yes uh verizon kind of through our studies over the years have shown the most success on the west side uh in that southwest side so we we've had a few others in mr center sprint for example and t-mobile have actually sent us some to test it's just difficult to it's easier to manage when we know it works everywhere rather than looking up addresses making sure it works in that specific area and then going from there okay very good nick i would ask you you and i had a conversation about number of calls as you said about 200 how many calls was it at the beginning of the um our time going to e-learning back in march april so that the first day um we had over 400 but that was including staff so this year or at least this e-learning experience is different because staff members are in the building so they are putting in work orders or working with each other in our techs in the building but um i looked it up we had about 170 worker orders come in today so our staff is split between working the hotline and then working their buildings and do shifts throughout the week i was going to ask how many people were working on the hotline it varies um depending on load we know that the morning again from past experience now the morning's the the most difficult so we actually had three people transcribing this morning so they're listening to the messages getting them in our system and then we had three and bumped it up to four people calling back throughout that first shift and then the afternoon we were down to two listening and transcribing and then two calling back so our team is amazing they through bridge through last spring we've been able to get everyone with some experience answering calls and kind of everybody on the same page so everybody's willing to chip in and chip out we actually had somebody come in and help prep hot spots today because we do have a few staff members out and it's just a great team environment great thank you mr williams maybe at this point before i jump into some of the other slides which might take us away a little bit from some of the questions about operationally about starting e-learning today are there any other questions from the board just about getting going today and and uh things you've either heard or just wish to to check in on as we as we move forward have we thought anymore i know when this all started we talked about e-learning centers at some point um have we i know everybody's up for e-learning except for some pre-k and some dual credit and the ones that have to be there some of the students but have we thought about that anymore yes so so good question dr biltz um when i when i said basically all e-learning earlier as i started this slide we have quite a few students coming in for a variety of reasons um it's just we're trying to balance that with the fact that we have increase in community spread of of cover 19 with the needs of our kids and how we can best provide continue to provide uh instruction and meet needs and and so whether it is um legato is is continuing in in a person right now uh many of our c4 classes really all the ones that require some lap time and and experience in that way being maintained some of our ap or acp classes may be bringing kids in small groups and so forth so who are performing arts opportunities given some teacher direction and otherwise might be having students in the buildings we have a special education and english language learners in the buildings and some cases so just a a variety of things that are happening uh and and running buses to try to help that in in certain situations from a hot spot or excuse me a an access we had referenced that and somebody remind me exactly what our wording was with access to the building for internet go how do we couch that we do have we do have students coming in who do not have connect will have connectivity issues so like at east high school they're using the resource floor we had several students doing that at north high school they're using the library i think most the uh at central east library as well i'm not sure what north side has decided yet so we do have we've had a handful of students who have come in who have connectivity issues and we've stated that if they do have issues they can come in and access the buildings okay we have space to set aside supervision cover for that so dr roberts with special ed we got oc4 ap acp ll what which how many students are actually coming in on average yeah now that we've gone i wouldn't be prepared to give you that number after day one but it ends up being a pretty good number over the you know the 18 school buildings that we have so yes you could still check that out and it could easily be a thousand students yeah out of 11 500 kids and remember that we still had a decent number of students still in bridge or cvp but 18 of our kids heading into today so they will continue to do what they're doing and then the rest of them being serviced in one way or another here but yes we can pull that number does the e-learning that we've moved into for the remain the the population that was in person does it mimic exactly what the bridge students are doing i wouldn't say that we would say okay yes it does right now in the secondary looking into the two that are managing that a little better so mimicking that yes okay so it's essentially the same program right they just we moved everybody to it okay yes thank you all right yeah the reason i hesitate with that i knew the secondary level when teachers were having to balance both in person and bridge there was that going back and forth right now they're able to concentrate on that style of learning solely and not have to bounce back and forth doctor she had anything i i can't see you uh kathy or james or rich but any other any other questions from you nothing's coming in the chat and let's see expand them here there we go okay okay okay rich and james i'm no happier now that i can see you but that's okay all right i'll jump back to the questions stuff okay all right so i will kind of run through the rest of this uh my fault the mass compliance just with the week we had last week i did not get all the necessary requests out i do have a secondary number there of 95.1 percent which is an increase from the time before so hopefully moving in the right direction with our continued efforts there and that'll just jump me right into the the the local stuff on spread of community the community spread of coven 19.

um i'm not going to remember the breakdown but as of the end of the day on friday it was 70 students 25 support staff members and 11 teachers i think the the critical thing as a challenge for not only us but the hospital any other businesses trying to operate within our community or anywhere in our state or nation is that it's not just a combination it's not just the positive test cases but from an operational standpoint a combination of the positive test cases and your closed contacts so at any one point in time our closed contacts and positive test cases are a combination of 10 to 14 days so for example today we may have had all kinds of people if we were in person all kinds of people out of the building where it could have been the 14th day for somebody and the first day for somebody else so that that accumulation was was greatly impacting our ability to operate our school buses our classes during the press conference that we had on friday morning i stated that to the best of my knowledge at that point because i had not asked for the updated number we had 29 classrooms not filled um on friday morning instead was 37 by the time things were said and done uh so a challenge of course and that's after trying to work through things internally too so again our besides our concern with increased community spread of covet 19 we also have an operational concern that i know our hospital will also attest to and dr saunderman uh referred to that during the press conference on on friday morning so that that's our status in terms of where we are as a community and i'm going to check the chat box here mr caldwell because i'm seeing some things come in and that may have been at the heels of the piece so no questions i'm good so mr stenner if i can go ahead and just read that off mr caldwell please yeah how high how high have our isolation numbers gotten in recent days and and mr stinner if you want to unmute yourself you can you can follow up on that isolation to me would mean positive test case would be in isolation there's also an isolation definition sometimes for within the household but is that what you're referring to with the positive or or just an accumulation of both positive yeah how many students were out of school not just because they tested positive got it okay in addition how many of their close contacts were also out of school because of isolation or quarantine reasons yeah and and kelly please uh give me an exact number if i misstate this or am i if i'm not even close uh or bring me back closer if we would combine our staff members teachers and students who would be out today if we were in session today because of a positive test case or close contact we would be around 700.

we are providing isolation room monitors in in all schools but the high school and that's costing uh a little bit more than 20 000 per month now but we are going to be able to reduce that cost a bit so i'm assuming that that'll continue to cost about fifteen thousand dollars per month we have to provide these monitors in accordance with state guidance so i'm estimating that will cost a hundred thirty five thousand dollars to get us through the end of the year the cost of ppe sanitizing and disinfecting supplies that we purchased will be a hundred twenty thousand um we put quite a bit of of storage and equipment uh quite a bit of furniture and equipment into storage that will cost us 98 410 this year and bus monitors which we supplied essentially from when school started in the beginning of september through the end of september cost us forty thousand dollars and i'm not anticipating we we will have any more bus monitor needs at this point that program has gone fairly well so if you just take the total of those items that's 1.344 million as you see in this line here on the screen so we have offsets the offsets are coming from the corona coronavirus relief fund that's been allocated 706 for cheshire um i'm going to go back and show you the detail on that after we get through this section but that will help us pay for quite a bit of that 1.3 million dollars and i'll show you the breakdown in a few minutes we're also getting eighty five thousand two hundred sixty four dollars from cara cares act funding um specifically it's called the elementary and secondary emergency school relief fund that 85 000 is is going to offset this 191 thousand dollars for the broadcast classrooms the board members um i'm sure remember that we carried two hundred thousand dollars of the 2019 budget um in an account that was approved by the town council so we have 200 000 available to help offset this 1.3 million dollars and the last thing that i'm estimating at this point is that we will have ex transportation savings because we are not running very many field trips we are not running any of the very few sports charters because our teams have not been playing um competitive sports to the extent at which it was budgeted that fifty thousand dollars if sports and field trips stay limited through the next few months or through you know the spring then that 50 000 number will increase but you know but those are you know real savings that we've projected that we won't incur just from the fall sports so we've got about a million 41 000 to offset this 1.3 million dollars so the net cost overage that we're anticipating um less what we're receiving in these offsets we've got about a 300 3 000 budget deficit to make up and we can make that up a few different ways we can certainly make it up by not spending our entire budget in our other categories and board members know that typically when we have budget overages you know we do you know work to offset them within the budget usually it's categories like maintenance some of the curriculum support supplies textbooks so i'm going to pause and stop sharing my screen for a second to you know certainly address any questions or um initial thoughts from the finance committee members uh catherine you had your hand up first go ahead thanks thanks adam um so on the audio visual installation that's the existing um systems that we had bought before the school year started i mean the reason i ask is that gesture education foundation is going to provide additional um systems so is there an additional cost that will be incurred to install those or is that included in here no it's not included because um the cost is we're going to install 10 more broadcast classrooms that the cheshire education foundation is paying for in fact i don't know if you could see this how nice that's the check that we received today courtesy of the cheshire education foundation so it's not reflected here i could add it and then subtract it but the education foundation did come through to pay for the full cost of the additional 10.

okay and then last the final question how reliable are these um relief funds given i mean are well do we have the money in hand because i think that's about the only way i would trust it no and that's why i mean i i and we'll go through the details of that next but i would say it's reliable you know the state has made an allocation to each school district then they asked the school districts and they made that allocation based on a survey we completed in august then they issued a grant application and then you know since they did the original application the original allocation issued a grant that had to match the original allocation the state has since allowed us to change the grant application so i'm confident at this point in time that we will be able to take advantage of all seven hundred six thousand seventy five dollars that's available in the grant now you know most of that um as you see in a few minutes when i present it is going to be for the cleaning and sanitizing and disinfecting products that we're purchasing you know the original allocation allocated more money for personnel which i didn't think we would incur so you know i i feel confident that the state will provide the reimbursement it is a reimbursement grant most of that seven hundred six thousand dollars we've already either spent or committed to spending with these items that are on this list okay so i i do we have a plan b just in case yeah the plan b if the state for whatever reason you know does not come through with that 706 000.

um but with that we decided to with dr king we sat down and looked at some of the the map and and talked a little bit about conditional growth within map scores and set the annual goal by the end of 2021 school year the conditional growth percentile for each grade level will be at the 55th percentile or above as indicated by math growth scores the iar obviously we didn't take it last year so we left that goal the same moving into this year and then added the percent of students projected to meet exceed proficient standards on ir will increase by 10 to 15 in each grade level by the by the winter and that's based on the map projection scores map will give you a nice little graph that shows you based on the research that nwa map does when they do when our kids take that test they give you kind of a projection of how many will be meeting exceeding at level on the ir when they take it in the spring the goal i just read was for math then they're very similar goals for ela we'll be at the 60th percentile for ela for reading on for map growth we will be at the 44 percent of our at grade level on the ir this spring and then again we'll see an increase in our winter scores by 10 to 15 based on that projection from nwa so um a lot of that we still had in their goals that we want to come back to as far as um some pd we're looking at you know once we this past fall we we did okay on map as dr king presented in the earlier couple months ago but once we get that second set of data in the winter it's going to be a little bit more useful for us to have teachers dive into that data a little bit more come winter scores um and then our last goal was really around behavior so by the end of 2021 school year we will see a 30 decrease overall classroom disruption defiance with referrals since we're not in class it's kind of hard to we don't get a whole lot of referrals for zoom calls but you know there is still inappropriate behavior it's interesting when we have to discipline a student who's already at home so i don't know our data is going to look really great in the next couple months or maybe this year i don't know around this one but we still have that end goal of really making sure that when we're in class having that climate and culture that's conducive for learning and making sure that we are continuing to build our multi-tiered systems of support for academics and for behavior one of the things that i want to point out is the other two principles talked about humanities data the humanx data and we didn't use that within our goals because we had other qualifiers we took the illinois quality framework which was our base for really deciding where we wanted to focus our goals culture and climate is always a major component of how successful our school is going to be but highlight and celebrate um i have not shared this with my staff yet um one of the things just finding the right timing is to share that but you know our overall when we look at satisfaction engagement last year we went from 74 now this year at 79 so we had a huge growth in percentage overall and when you look at the data and break it down all 15 areas we went up significantly and our lowest one was at 3.93 which means that every other all other 14 indicators were above a 4.0 on a five-point scale so i it's definitely something that we need to celebrate with our staff for doing such a great work and then when i really broke it down even more 74 questions i believe we only had eight overall out of all 74 question only eight questions went down decreased in scores and only three according to what humanx says was a significant decrease which was a score of 0.1 so the other five indicators or five other questions went down less than that so it went down a hundredth of a point which is insignificant as far as a decrease in my eyes but i'm not the data guy so but so overall um our staff is doing great i think that's really contributed to the entire staff and the leadership and i'm not talking about the principal or the assistant principles but our teachers doing a great job being leaders we have some great subcommittees that have been doing a lot of great work leading answering questions and helping their peers so any questions stuff thank you very much appreciate it okay moving right along we have item d is the school report card presentation typically this is a pretty lengthy presentation of information for you and with the covit environment it really put a damper on the school report card because there's no no student assessment data to report from last year so that was usually a big piece of the report card in the agenda i've put in the pack i put in your packets i'm sorry in the board packet you'll you have exhibits for the primary the elementary and the middle school report cards you'll see a lot of red ink on those that says dudakova this data was impacted so there isn't no data or it's very uh skewed data like attendance data would be very skewed because after march all kids were in present every day pretty much you'll see some financial data i would you know the financial data this this data is always running about two years behind so because they they go for afr which was a year ago and uh so the tax data all that's data that's a year behind that you already know like even tonight we're gonna talk about some things that are as as current as it gets so so the school report card data has has some areas that are a little bit behind the i don't know if i didn't want to go through the whole thing because it is some date there's so many holes in it this year uh is there anything on there that as you read through that seemed a little alarming to you that you wanted to ask questions about okay by statute i have to have to go through this like i have to present it to you that's why i'm doing it but it is so full of holes this year that i didn't think it was worth our time to spend a lot of time on it a couple more items before we get into the tax levy immunization update you'll see the numbers there that was a little more challenging this year with kids not being on campus our nurses have done a great job of tracking that down that's item e you'll see the numbers item f audit update typically at this time of year i'm giving you the the financial audit this year they got it done and then after they got it done they realized we were over the threshold of uh for federal grant money we've received if you receive more than i think it's 750 000 in a year of federal support then you have to do what's called a single on it so it's an additional audit so we we're over by like five thousand dollars so so they had to go back and do that so they're doing that this week on friday so on december hopefully i will have a report an audit report for you for 2020.

it could be so they would uh they would count so in that savings you would count our fund balances in those four working funds education fund o m transportation transportation working cash so um so yeah i'm i'm finding the way really whatever you guys want me to do on that that uh that working cash fund i'm fine putting it back in there what i'm showing right now is none for next year but we can we can put it in so so if you move it you're just moving it from one fund to the working cash yeah right yeah i'm just taking it from uh so technically we still have the money yeah not sitting in right it was just not showing right now just but i guess you know like i saw it and i said you know why are we not loving anything and working working cash so you're just going to explain to people it's because we have enough in there and well so because if we so if we don't levy in working cash so i put it because because i'm anticipating less from the government this coming year i thought we'd better put as much an education fund as we can because it's going to show we're going to start showing a negative balance in there and eventually we're going to have to move money over then anyway okay so i thought let's levy where we're going to need it next year and that's that's why i did that but but we have a we have a good balance we have a 5 million balance in our education fund so if we lose a couple hundred thousand dollars a year for a couple years it's not the end of the world and hopefully the state gets things back in order you know i mean i don't want to do that we don't want to function that way because we don't get back to where we were borrowing money years ago but uh but now that we have a balance in it you know in 2014 our balance was negative 1 million in that account and now it's at 5 million so we are a much better position that we can take a loss for a year or two but like you know we all don't want to get back in that situation we were in so and working cash was down at that time too so working cash was down you know at half a million so we've been consistently putting money into it well in order to move the money you need to have board approval yes do a board resolution we've not since i've been here we've never moved money from one fund to another the imrf balance on there is not right it is it's correct now but after our audit it's going to go up we had a we have a situation with some insurance we had to write a check out of there for like 90 000 they're going to put it back in so it's going to show so that one actually is around 94 i think it says 1 371 but that's going to change after the audit so so the rest of them our o m fund is probably the healthiest fund i mean the balance the balance has been increasing over time and not not counting the land sale the balance has still been increasing uh so i've d on the tax levy for this that you just saw that i decreased the levy in the in the uh o m fund a little bit because we just keep it i knew i moved that over transportation because we've been taking a hit on transportation although this year we've already gotten more payments from the state and transportation so that's that's been good so i guess i just need from the board a consensus sun because next month i'm going to bring to you the final tax levy on what you'd like me to do with that working cash kevin's proposal is to put it back in there and then i can totally do that it's just up to you well we have the money from the sale of the land that's going on i know that's what i'm saying but we have money we have we have extra money so do we really need to put money in working cash at this point for me i think it's a good idea because then if the money's needed it's a board decision right so i see what you're saying yeah yeah it's it's not it's not in there to spend in there to spend right so you're saying if the money is in there then you don't need a board well that makes sense i get that is that the money if the money's already in education then you don't need her then yeah the only thing we're approving are the bills yeah all right correct i gotcha i've never thought of having the spending of that of that money so if he needs the extra what is it going on what is it going up like what whatever 500 000 out of then we've got to approve that 500 000 to be transferred from working cash to education so you have control of it like what's it for did we lose money from the state or whatever i was talking about we would at least know so as a board you have a little more say in where that's going directly no i'm i'm fine doing that it's not like i said it's still there right as long as it's still there it's my biggest i don't care where you guys want to keep it zeroed and keep it zero i mean i'm just voicing that's my yeah anybody opposed that like i said it could go either way for me it doesn't really matter as long as as long as somebody's there i really don't care where in some in some areas i've had uh people the community doesn't like to see a lot of working cash buildup but we're not trying to bank money here i mean there's like the the o m with the land sale some people question that why do we have three million dollars we're going to have roofs to replace we've got parking lots to replace we're going to have boilers replaced well that's going to come up in the next 10 years right so that money is going to be gone going to that so there's there's reasons to have that built up and so working cash it you know that's what some some communities would not like to see a large working cash balance but if it's not there it's going to be one of the other funds and so i'm i'm fine either way well like i said before i just thought it was odd seeing it at zero yeah but i understand where you're coming from so it doesn't really matter to me as long as the money and we can transfer yeah connected as long as we can i can i can defend what we have working cash as long as we're not okay with that then it's fine just putting in there i think it makes sense to gives the board that way they know you know i never thought of it this way but that way you know that that's there and it's not going to move out of there unless you approve it all right so yeah i'm fine with that yeah that's fine okay all right so we don't need any kind of motion on this yet next month we'll do a tax hearing and finish that out uh almost done the isb resolution committee report vivian has is going to do our delegation saturday morning thank you okay so what i need is um how do you want me to vote right so now we gotta support all the resolutions so the first one is the loan program i have no idea i was okay with their recommendations i was too i gotta find it for two i was okay with the recommendations the gun stores i didn't find too many that i didn't agree with yeah okay so one we are do not recommend so gun storage opposed correct do not recommend it yeah school report card wasn't that i do not do not recommend a pre-k teacher licensure teacher shortage i was confused by this one what what the teacher shortage yeah i understand there's a teacher shortage but i i was it said that they can be a teacher but not have a license but maybe get a license and i i didn't know where we were going with this one but it's a provisional one for five years but there's some areas that have a trump film teacher spot so thank you i would say anything we can do to help with that teacher shortage is going to be helpful because it's getting bad yeah yeah okay right so they're recommending it adopt it yeah i yes yeah it's pretty bad now they're going to get resistance from that at the state level but they're they're going to probably push for it but they'll get resistance but for the teacher shortage yeah they're getting what they help because they um teachers do not have to take the basic skills anymore like that was a big deal yeah i don't know when did that go and the public this year was that this year yeah this is the first year uh e-learning on election day yeah i didn't know that was a big deal uh do you support local control pandemic so eight was support and seven was supporting eight was do not do not correct yeah they were the same bill with different language correct right okay and then reaffirmation of existing positions charter schools nine with this do adopt you guys okay with that one ten adopt eleven [Laughter] we're gonna support that one and then 12.

this is the chart from today it was posted by five o'clock on our communities covet 19 task force web page it does show that we are continuing to increase at a pretty precipitous rate the per capita number and you will see that we now have the key numbers or measurements of per capita percent positive test rate and hospitalizations in red a week ago if we look at november 8th which does represent yesterday again how this data works a week ago it was at 25.9 and so what about 80 increase since that time and the percent positive test rate is now at 17.4 percent uh we have then the covet hospitalizations are at 21 which a week ago there 12 so a 75 percent increase perhaps and and hospitalization since that time so again something we're going to continue to pay close attention to a reminder as to how we go through these weeks and this process is that we have this data posted publicly every monday and thursday by five o'clock additionally we pay close attention to this graph which is the states the indiana state department of health's map about the county designations by color the best color is blue the worst color is red you see a handful of you see a very small number three reds a handful of yellows mostly oranges in brown county uh out there with with the blue still at 0.5 we're at a 1.5 but this data is lagging so if if that number which has already been turned in because they release it on a wednesday but it's based upon sunday we know that we will be in orange on wednesday based upon the per capita rate that we have the positive test rate that they report at the state still would i think it's a one uh chad they balance the the it's just a simple math you have a three i think for the per capita is probably what we'll look at in terms of their score one for the percent or the positivity test rate it'll give us a two we'll be in the orange and we'll see where we continue to be but that's that piece i want to jump back real quick this this is a reminder of the flow chart that we had the beginning of the year and as i mentioned we have three reds right now that's getting to be substantial spreads so we are where we are with e-learning but additionally we added this the last time which was to try to marry up um the color scheme or or color designations by the state with some recommendations for us and although we were in the yellow last week we really knew when we made the decision we were in the orange in terms of our real numbers real time and so we jumped to here but where it says all these may things about being in person at the elementary level or hybrid at the middle of the high school level we kind of jumped ahead of that because operationally we're running into so many challenges and operationally you can see on this slide that since monday august the 10th our first student day we have 106 positive test cases that 106 was reported at the end of the day on friday that number right now i don't have my note right in front of me but kelly i think is 119 based on our official account by the end of the day so from the end of the day on friday to right now is it's 119.

yeah okay okay so that'd be around what we would be so six seven percent six to seven percent of our yeah okay yeah we were about five percent wednesday thursday and then got into that over five percent or so on friday and now we're as you said mr caldwell getting into the six or seven percent range of not being there then based upon those positions um the students are certainly one thing we want those students to be at school but then operating things with the adults that we have working for us based upon what positions those are and where they are it could be quite interesting and that's where we find ourselves at this point other other questions from the from the board i do i'm curious so are we running any buses so yes um although we are now doing e-learning right right we do have some buses that are running and dr bozeman i might ask you to respond to how we're doing that james will i see that you've raised your hand as well we'll get to your question as soon as we hear from dr bozeman on dr shad's question for some special needs students based on programming in need um we will be running buses for c4 we're working on some scheduling for some some hub opportunities to get students that need c4 programming into the buildings hopefully to launch that wednesday or thursday this week we're running pre-k buses as normal for all pre-k sites and we're running legato buses for students that are in the legato programming okay great i i know james asked a question but are we in a position to continue to support all our bus drivers during this we we do plan to continue to pay our bus drivers we have them right now we're working on obviously those that are driving buses for student needs to get get students taken care of but we're looking for alternate opportunities or things we need those folks to do for us over the course the next two and a half weeks at our t m side or other sites in order to keep them maintaining the same pay that they've earned previously okay great thank you dr bozeman while you're up there and talking about bus drivers have we looked for through any of the staffing companies to help us find substitute bus drivers or or even find replacement bus drivers if our if our current team is just not if we don't have enough numbers enough we we have there are challenges with that with um those that sometimes will have folks that will come to us with interest if they have a cdl but they don't have the s-class endorsement right transport students right um some go ahead and go through the training that sort of thing um regardless of who you work for um that's a requirement of course in order to transport students so oftentimes we'll have folks that get a little discouraged if they have an active cdl already they're a dump truck driver or what have you with air brakes that they have to go back and get that s-class endorsement to go back usually we have looked at some staffing agencies not recently but in the past 24 months or so usually to my knowledge of that that's that's an all or nothing kind of deal that the the entire district is contracted out through that service versus as need uh you know substitute type of situation okay so before you walk away james you had a question james persinger yeah there's a been 100 what'd you say positive test cases currently yes james yes how many tests have been conducted excuse me there's 119 positive test cases but how many tests have been conducted good question kelly do we would we know that we would have some report we would the numbers we would know from that standpoint are students we have sent home uh and if they've gotten tested to return to school they would let us know that but otherwise we wouldn't know that for every student and staff member i don't have that number readily available for you james in terms of what we've kept track of but i can get that for you but that wouldn't represent everybody who may have tested in our organization and then it be negative okay all right dr roberts what else on that i have nothing else related to cover 19 at this moment so that would take us too yeah let's let's then we'll move to i don't see okay we'll move to and through the public comments section no one signed up so uh we're pretty sparse in numbers here i don't think there's anyone on the line uh let's let's move to our our uh uh next section of the agenda what section um we have a first reading of a potential revision to the board policy uh 3112 yeah so this has been you you've challenged me in terms in terms of trying to come up with the right language based upon your dialogue around policy 3112 and what it seems like i was hearing or capturing was that in the social interaction letter c or section c part that we wanted some language that that removed unethical conduct and and instead laid out a more hybrid situation that you probably shouldn't do that and explain the potential legal liability and the way that the board acts and behaves which is a collective situation not an individual one so um based upon the last strategic planning session we have which was october 30th i think right the friday week ago friday um in that conversation uh based on all this said dr shed i think had tossed out that kind of hybrid i'm careful using the word hybrid since it's also an instructional model for us from covet 19 but it thrown out something to blend those so the the wording in red although it's someone who's just changing the order is based upon that dialogue from the strategic planning session so discussions between staff and board members of confidential subjects including but not limited to personnel grievances and problems student due process contract negotiations and litigation are strongly discouraged given potential legal liability and the fact that individual board members have no special authority except when they are convened at a legal meeting of the board or vested with special authority by board action so that's the first thing at least i think of what we were hearing and trying to to capture that in revision and before i go to go to section d the reasons the that sections a and b aren't on here is because we didn't change those at least in this draft section d uh public comments uh is an addition and is an attempt to to clarify uh uh confusion around publicly commenting at a board meeting specifically and i think uh that was brought up a couple of times and at our last strategy strategic planning session i think mr stenner talked about me putting some examples in in the first part i think that was section a and what i heard i think was something around the school board meetings i know mr brian has brought this up as well and then in consulting with mr monroe as your legal counsel he mentioned um uh including including this in here so section d is actually an ad public comments all staff as any member of the public may make comments or present concerns to the board at a public meeting in compliance with procedures for all other speakers and then second sentence these procedures include refraining from using the names of individual students and or staff members so it's a starting point this is a first reading for you uh not ready to approve this and you all need to digest that again kind of an interesting week last week but i wanted to get this wording in front of you for tonight so it could be you could have some dialogue around it and we could work on any revisions that are necessary through mr monroe for for next time thank you dr roberts for your work on on putting together this draft for us to consider i think it is helpful board members if you have any uh comments or statements tonight that will help if we need additional drafting or redrafting so that this first reading could move to a second reading in our next board meeting and we could vote on on any changes are there any comments from any of you on the i'm board pull up our okay no if there if there are no comments hearing none then we'll we'll we'll appreciate the draft that we have this evening and and uh look for a second reading of that uh next week yeah thank you mr colwin if you have a suggestion revision or a question if you send that to me just please copy mr monroe so that chris would also have the opportunity to review that and help us craft whatever changes need to be made and ready for you for the next time thank you dr roberts you're welcome thank you but uh next agenda item our board commendations board members mr caldwell dr shedd i just wanted to mention that we clearly are a corporation of superstar spellers we have three schools that have advanced to the statesville bowl that yeah those include north north side and central and that central actually was in first place in their regional contest with a perfect score i'm not going up against him anytime yeah thank you for sharing that doctor we talked about all the athletes earlier and and we'll see what happens in the state finals i think for each of these teams but outstanding work for our our staff members involved with that and by our kids right thank you dr shedd any other board members any commendations i just given the i think it was i know it's disappointing to this leadership team and and and uh at bcsc and and to the community that after 60 days we of uh of yeoman's effort and work by our teaching staffs our administrators all of our support staffs and and all the students of coming in and being really good mask wearers and and uh and staying with the program that we had to give up on in person at least for temporarily in person education but i i just wanted to make sure we expressed our appreciation to all of you on the administrative leadership team the the teachers certified staff the support staff just fantastic worker i i think i think the the sanitation janitorial staff i mean just the the spotlessness of the schools um uh how incredibly clean they are they're always clean but just the above and beyond how they've done i really appreciate that the work that you've done and the effort i know for those kindergartners pre-k and first graders that got 60 days in the classroom with their teachers whatever e-learning looks like for them it'll be much more effective than it would have been otherwise yeah so i concur and thank you for that mr colwell we we have had tremendous work from all of our our people and and blessed to have them serving the needs of our students and getting through those 60 days and i would just remind our community that we we all have work to do uh the i cited this statistic before but five weeks after the beginning of july fourth weekend we had we had a spike and it came back down and we got into labor day weekend and five weeks later we had another spike that spike has kept on going but five weeks after the beginning of fall break we are in the mid-40s now because five weeks was just this weekend uh following the beginning so uh perhaps unfortunately we have a few breaks still in front of us but i perhaps with those looming we can all remember to continue practicing those mitigation strategies that have worked for us also do that make sure we're doing that outside of the school environment maybe we can get numbers back down and and return to in-person learning sooner rather than later i hope so all right anything from any other board members what about board member reports hearing none we will move to cabinet reports dr hack love chapel care facts thank you mr caldwell love chapel and bartholomew consolidated school corporation are partnering together to provide nutritious food to approximately 465 elementary students who may lack access to food resources on the weekend starting this november love chapel will deliver the food to each elementary school weekly and the care packs will be sent home with students on fridays so again we support what's happening not only at our high schools with food banks but we're also having the opportunity to send food home to our students through back sack or care pack program so this will be revamped and now these teeth are these families will be picking up in the buildings where originally we were sending home we now will have those families come to us and we'll have those ready very similarly to what we saw at east high school thank you dr hack thank you for sharing that dr hack i'd like to cite kelly daugherty uh with love chapter by kelly and then braylon nolting who's the council at richards elementary school for working together to make that a reality for our elementary school kids so a great example of what greg shared with the food pantry is also then happening at our elementary schools to take care of that food need that is so important could i ask the recognition sensitivity like so how students or other learners know what they are and that some students are getting them and others aren't i know that was a real issue when we were doing backpacks whenever we were doing breath so i was just curious about that and how that's being managed our counselors are very sensitive to that and they also know the sensitivity of each student some students have very little sensitivity to it but others are are more in that line and so they engage what the student needs and they may take it to the bus and have it in their seat so that whenever the student gets on the bus it's already there they may have a family come in and get that back sack they may say it's an opportunity for those students to come to the office to pick something up and then the backstack is handed to them there so they really work with individual students and what their needs are and then addressing that and making sure that they're meeting that need okay how nice thank you good question yes all right let's move to item 4 on our agenda request for approval dr roberts i think four a through f you have for us tonight i do have a few things for you uh minutes of the regular scheduled school board meeting from october the 19th we also had a special board meeting october the 23rd where you approved the the tentative agreement for our collective bargaining agreement as well as other increases and insurance premiums as well as minutes of the strategic planning session from october 30th i cited that that strategic planning session conversation about our policy supplemental contracts that were submitted by dr hack and mr jensen that included the items that are listed on the screen we did have no requests for field trips and professional leads but you did have some school fundraisers in your packet additionally we have a list of claims and payroll from november 9th or dated november 9th we have a total of about 1.4 million dollars and then through the month of october a total of about 4.3 million dollars and then a payroll that was totaling 2.7 million dollars we do have a policy update of covet 19 related policies and volume 32.2 just a reminder those volumes come out about every six months this particular one did throw in or add cover 19 related pieces were just we needed some revisions adjustments to our policies so with those if you'd like me to run through those again i can do that um i'll do it as quickly as you need for me too do you board members do you need him to run through these again i mean i think the language no but i am going to raise a question about one so let us bring it up for a vote first then for a motion do i have a motion to approve items four a through f as presented uh by dr roberts don't move okay thank you i heard mr bryant first and second dr bills yeah second sure i think he's dr chad cafe sorry kathy yeah that's all right second by kathy dayhof dwyer that's good all right now dr shed you had a question on a couple i did and i apologize i didn't bring this up but reading them again for tonight so in my education world i know what accessibility means particularly when we're talking about exceptional needs students and blah blah blah blah blah in the in the world world accessibility means more than that and so i'm i was sensitive and wanted to ask out loud if that was reference to internet accessibility versus just the content that makes sense so i i mean i would love that all of our learners have accessibility but i just wanted to be sensitive as to how this is worded that we aren't stating we're going to make sure everybody has internet accessibility so dr shedd you're talking specifically about 7540 yes lc75402 sorry i'm looking at it on the screen so i didn't explain myself i apologize yeah so so dr shedd and i had a chance to briefly talk about this prior to the board meeting and what i propose is just making sure and chris i'm asking you to go back through and read that you see there any opportunities to clarify that because what dr shedd shed is referring to is that we don't want to have a policy that's pledging the internet accessibility uh we talked about that challenge already and e-learning that we're trying everything we can but we can't guarantee that somebody has internet accessibility to get to our website now we can guarantee that if you get to our website that we're meeting all the requirements for the office for civil rights which this has become a pretty big deal and appropriately so um in terms of making sure that we're meeting meeting needs uh but it's not internet accessibility to dr shed's question but website so chris i would still recommend the approval and that we uh we have that review done by you just to ensure that that's clear from a legal standpoint and that there are any revisions we would bring that back to you at the december board meeting okay i'm uncomfortable with that are you sure chris just getting a thumbs up from you you heard everything i said there in regards to 75 40.02 thank you are there any other questions there's a motion in a second on the table to approve items four a through f is presented all in favor uh dr roberts you're going to have to give me a screen up there all in favor please give me a right hand sorry let me bring them back up sorry board members okay i see hands uh kathy i can't see your hand put it somewhere there probably thank you yeah okay thank you thank you sign that motion carries unanimously thank you dr roberts you're welcome item five on our agenda thank you i'm requesting approval of the human resource recommendations as presented this evening thank you to have a motion to accept the request from miss heidi this evening so moved thank you dr bills is our second second thank you dr shedd any questions for ms ine all in favor of the approving item five the request for for approval of human resources recommendations please indicate by raising your right hand all right thanks oppose the same side i guess i didn't have to be specific that it was your right hand i'll i'll let that pass that one passes unanimously as well thank you all right thank you miss heine board members what else do you have for this evening mr stenner anything from you okay miss dahlfdyer nothing thank you thank you for attending mr persinger okay you good mr bryant thank you for your reflections this evening dr bills hey i wanted to say thanks to uh bill jensen and the group who worked on the post-election protocols and shared those with commute the community because we're using those a lot of those at ivy tech so i don't know who else worked on that with you but please extend my thanks to those uh that group thank you thank you dr bills dr shed i just want to say it's so easy for so many people to just think about school as learning and textbooks and lessons and exams but today tonight was just so wonderful that it's our extracurricular both athletic and academically and this amazing food food service community that we provide to our community so just a wonderful reminder to everybody that a school corporation is so much more than what goes on in classrooms and i just appreciate that reminder and i hope everybody watching live stream understands we do so much more than what we do in a classroom all right thank you dr shed you're welcome dr roberts the only thing i would add to was as we're talking about students and recognizing them and it was a wonderful chance to do that i'm glad we were finally able to give back to that i also want to recognize we have a young man back here from columbus east malachi welcome tonight malachi parks from columbus he's senior right and was quarterback of a pretty good football team so he is shadowing josh and helping out with our live stream this evening so welcome thanks malcolm thank you dr roberts um i would also say thanks for hanging in all the way through mr grimes you'll have a better seat in a couple months i guess here uh or a different seat let's just put it that way at least yeah i would remind you that our next school board meeting we only have one in the month of november due to the thanksgiving holidays and and we have one as well scheduled in the month of december that's december 14th back here at this location uh 6 30.

now if we go beyond those 10 then okay that would be we'd have to make up okay thank you you're welcome i was just confused faith go ahead you're up so ben um i noticed that we're spending you know three hundred thousand dollars for contracted intraday cleaning and sanitizing disinfecting and then we're spending um another what is that a hundred and twenty four or is that yeah i'm reading the right line sanitize and disinfecting so these supplies are over and above um the supplies provided by our contracted cleaner are we are we buying the supplies and they're how is this working and then if that's if if they're providing the materials to clean and sanitize what if you could just explain to me what the sanitizing disaffecting and all of that for eight additional months okay who's using that uh okay primarily the 120 000 are the items that are supplied to our staff and students so it will include things like face masks both adult and children sizes but most of what we're purchasing really is along the lines of hand sanitizer that applies in all the classrooms disinfecting products that we're providing to all the classrooms so that includes great product as well as wipes yeah so it's really that 120 000 is staff use the 300 000 that's on that top line that's to pay for the contractors you know cost including their staffing costs they're supplying one or two people in each of our school buildings during the school day to do this disinfecting um of both bathrooms and high touch surfaces so the commitment that we've made to our staff through our contractor is that in addition to the nightly disinfecting of all the bathrooms all bathrooms will be disinfected at least once during the school day plus doing the high touch surfaces which includes things like you know the doorknobs the handrails any tables that are used in common areas that's clean throughout the day by the staff of performance environmental so you know this is in in line with the guidance that we receive from the state to do the high-touch surfaces and bathroom disinfecting during the day and then the products that we're supplying inside the classrooms and our libraries and other spaces are really there because you know our students for example at the high school are switching classes you know during the day so as one group of students moves out and another group of student moves into the classroom you know all the student desks that are that are basically being shared they're getting you know wiped down either with a sanitizing spray a disinfecting wipe um and those those products because we're really as i've explained we've worked really really hard to find products that you can use during the day that don't require ppe that are safe to use so they're pretty expensive but certainly worth the investment at this point in time to try and keep everybody healthy okay thank you can i ask a couple more so okay adam okay um all right and then so going down removable 10-month storage and return to classroom all right so are 98 000 in furniture moving um that will include the reinstallation or should we expect something more there no that's all in so you know we paid about 20 uh thousand dollars to have the stuff taken it taken from our classrooms put into storage by the vendor and then six months uh 10 months of storage and then restoring it for that 98 000.

you know what we have in place right now is we still have that 40 percent expenditure cap on non-payroll expenses um and we're not going to release that until we get a little bit further into this into the year here and then we would put the brakes on every possible other thing that that we could before we go um you know you know before i tell the board that we can't balance our budget and you know the board would authorize us to talk to the town council so i it's clear that the state's aware that you know they need to provide you know funding to help school districts get through this so i'm not concerned about the overall allocation or the reimbursement against the grant i'm just not sure when it's going to happen you know we haven't gotten that information yet we haven't gotten formal approval of the grant request yet but then again we only submitted the latest revision to the grant application on october 30th okay i mean i guess the short answer to your question is if the state did not provide that 706 000 we'd have a problem because that would be a significant underspending of our total approved budget yeah okay thank you okay um i'll i'll reserve my questions until you finish the uh the second uh portion so um are there any other questions if not then you can continue no okay i'm gonna again go back i'm gonna present um just an update on the coronavirus relief fund grant and again now now we're back on page two of the document so what i'm showing at the top is this is the 85264 for the broadcast classrooms that is part of the cares act grant this is the update on the coronavirus relief fund grant and i know this gets this is kind of busy here but just so you you i can explain what's happening this is when this is the information that we provided in the original survey issued in august august 11th is when we responded so if you just think about it this is before we knew what was happening as as the school year was beginning this is what the state allocated for personnel costs this is the grant application that we originally submitted on october 1st and really this last column is what i'm going to focus on is this is the dollars based on the updated grant application we submitted on october 30th so in the category of personnel what we have here is forty one thousand twelve dollars um and i really should highlight this one so the forty one thousand twelve dollars that's that's going to be used to pay for the isolation room monitors the important thing about this grant is that um it's for funds through december 31st is when you have to incur the expenses so um you know i know we will incur that 41 by december 31st there's 34 000 for personnel transportation that is the cost of the bus monitors and it's incurred costs so you know those are very solid numbers so the total personnel cost approved under this grant is the seventy five thousand twelve dollars and i say approved although it was allocated not officially approved by the state yet um in the non-personnel cost category this 500 1000 is for you can see the categories very broad contracted services for cleaning health safety so this this 500 1000 will include the cost of the funds that we have for performance environmental for the tent rentals for the moving and storage um and and those are that's pretty much will get us to that 501 thousand dollars 96 000 for um contracted excuse me for purchasing sanitizing disinfecting um supplies thirty thousand dollars is ppe again ppe being masks face shields you know any items that um you know such as the disposable gowns that we've provided to some of the special ed and nursing staff this was an interesting category it's just cleaning health and ppe specifically for our school buses so you know that's two thousand dollars so if you take the total of the 75 000 for personnel 630 1 000 for non-personnel that's how we get to that 706 0.75 and as i said you know most of that is already incurred or committed to so that's why i feel that we're on solid ground to be able to get this reimbursement once the grant is approved by the state so again i'm going to stop there if there are any questions on on this component and then once we're done with this i would like to have madeline address the food service a bit uh then i guess i'll kick it off um so i'm guessing you had i guess you've been working with opm on this is that or do you have to work directly with the governor's office no actually the grant application for this like most of our grants is just done online so um it's you know the grant application is submitted and questions go to um the department of education at the state um and so have you spoken with anyone at the state level about your categorizations of the uh of the line items that that you've identified have are they are they okay with how you've included them and everything like you know i've not spoken to anybody but based on the guidance that they provided in the documents we are in line with all the guidance so i you know there's certainly no issue in terms of the the categories that we've resubmitted under meet the guidelines and the guidance okay right because i remember in the in the a few months ago you had different guidance where it disqualified a lot of the expenses so they reissued guidance yes be more specific and allow you more flexibility and how to categorize things much more flexibility so that's why i say we're in good shape now compared to where they originally you know had had a you know done the allocation and then issued the reimbursement grant guidelines they've modified that so that we could modify our application and and we did that on october 30th that's all right so you've officially submitted the application and it's in for review okay yeah um and so are you is has the town or or have you um applied for any fema money is is that available as well or has anyone looked at that yeah the there's yes is the answer there really isn't much fema reimbursement that uh we'll be getting and fema the way the order of funding you had to spend your fema first that cares act funding second before you can apply for any of well not before you can apply but before you would be approved for the state grant funding so when we applied for the state grant funding you know we attested that the money that we're requesting in the state grant funding is not going to overlap fema or the esser funds and and they they don't okay that's why i forgot about the other the secondary front that was at the 80 85 000.

uh exhibit 16 item g and the agenda is just a staffing plan timeline for 2021-22 follows the same format as years past so in february i will give you a preliminary staffing plan in march we will vote on a staffing plan item h is exhibit 17. i think i'm just going to walk you through it here i'll go ahead and do on the computer i can do it here it's fine yeah all right so the tax levy document that you have in your packet i'm going to get to my first page here so on the on the first page you see just our interviewer fund balances this is a this is actually a table you've already seen when i did the budget this year so the last line of this is again i say this every time but the last line is worst case scenario if we spent every dollar that we budgeted this year that's what our balances would be it won't be that bad but that's what i have to show you on a budget so the last line the reason i put this table on here is we kind of look at these but these uh these balances when we figure tax levy so we we know if we need to shift any levy from one fund to another so so that's the budget balances for the end of the year the next page shows you where our current big hollow tax rate is comparative to the county for the for the elementary districts not not the unit districts or high school districts but just the elementary districts you see where last year we were at 3.96 which was a little above half so it's a little above halfway up that table again i've pointed this out to you in years past the uh a key factor in that is a dollar 22 of that tax rate is uh is our bonds our bond payments so a nice chunk of that is the bond payments that we are currently paying down this take this next table the tax levy history you can kind of just see over time starting back in 2014 you can see that the top row says eav that's our assessed equalized assessed valuation for the district you can see how that's gone up quite a bit since 2014 which is a good thing our tax rate's gone down um but our levy has increased at a steady steady rates always i would say averaging around three percent increase without the bonds the bond payments as you guys well know the bond payments fluctuate each year they've been going up over time so um sometimes that impacts our taxes more than it in one year than it did in the prior year but so in the far right column you'll see uh our estimated tax levy for this coming year and this is a finance committee we met last week kind of went to these numbers this is what we decided on as an estimate so it's the far right column we the guess the guesstimate right now is that our eav will be around 417 million that's a that's a little bit of a high guess the county gives us their estimates and i usually try to go a little higher than their estimate just in case they missed anything when we do our levy because what will happen is if if we levy too much they'll just they'll cut the levy down uh um to make sure that uh we we don't go more than what's called the limiting rate so um our overall levy for this year without the bond payments is increasing by four point seven nine percent uh and that that will not be the final levy they will cut that down a little bit but what we're what we're putting on the document is a 79 4.79 increase uh the uh that does not require a tax hearing because we're under five percent the finance committee asked me to give it give an idea of what that impact is on a household so i put a table on here that says for a household of 150 000 property value would be a 34 increase in your taxes if we if if this whole thing was approved again that's going to be a high number because this this tax levy will not be approved at that rate it'll be a little lower than that so i wanted to give you the worst case scenario so those are the numbers that are worst case um i'll go through this whole thing and i'll let you guys ask questions the bond payment um information i think this is uh good information for our taxpayers so i included this as part of the presentation because when people call me and ask about our budgets or anything questions like that i usually give them this document i walk them through it because this is a good document so the bond payment information i'm just going to refer you to that the payment schedule in the middle of the page and on the right side the shaded in portion because we're getting down to the last three levees of big bond payments uh this coming year we have a bond payments that we're levying for in this levy for four million nine hundred seventy four thousand three hundred uh next year will be another bond payment for just over five million so basically the same the following year will be a larger bond payment for five million five hundred thirty five thousand that'll be our last big one um the uh and then the following year we'll only have a we'll have one million left to pay off so that will feel like nothing compared to what we've been doing but um so we're within our last three big levees here of being able to to pay this thing off all these bonds the uh we might consider i would say as a board we need to think about in a couple years this year where it jumps up by 500 if our fund balances look okay at the time we could consider abating 500 000 so our taxpayers wouldn't see that 500 000 increase we could take the land uh money that we received and we could we could offset this so our taxpayers don't see that big increase that one year but we don't have to but something we can consider hopefully in a couple years for fund balances look okay i put a table at the bottom of that page because i think our committee asked me to do this i believe as what is the impact of the bonds on our taxpayers so right as of right now that's my estimate to you is if your home value the middle one there's 250 000 that home is paying just under a thousand dollars a year just for our bond payments so when those bonds go off that's that's the savings we can we can share with the taxpayers i put this chart on here again this year this percent adequacy the state of illinois does the evidence-based funding model and they base their funding on different tiers of school districts that are four tiers tier one is the districts in the districts in the lowest tier receive the most funding from the state when the state does put out new funding this year they did not put out new funding so we didn't get the new money but um we are in tier one we are at 63 percent adequate funding again you'll see a listing of all the lake county elementary districts and the their their adequacy percentages in there it's a significant i don't want to beat this issue too too much but when i look at this it just it's very frustrating to me because we are doing a lot of great things here big hollow and we're doing it on 63 actually funding in the state of illinois when we got districts not that far away from us that are at over 100 and the difference in that if i go down to this next chart that you can see the difference in that our 63 percent funding if we were at 100 adequacy we'd get around seven million dollars more per year so that us functioning on seven million dollars more a year i think of what we would be doing for kids with that kind of funding would be incredible but so i feel like i can say to our taxpayers we're giving them a good bang for the dollar for our kids right now at the 63 funding level so um the only way to increase that is one of our finance committee members asked me how do we get that percentage up there's one of two ways one we get more money from state or one we get more money from taxpayers we don't want to get more money from taxpayers we don't want to go that route so uh um it's uh it's hopefully the the new formula has fixed the if the state continues to put money into it the covid situation has caused a big problem in that area so but but if the state was continuing to put in money into the formula being a tier one district like we are we would get more of that funding and you know the goal is eventually our adequacy goes up but uh the uh i put a couple other charts in here for you the one that i do appreciate and this is old data because we didn't have last year's scores but i do i want to point it out to you that we are in the bottom 20 percent of funding but you will see the test scores for the percent the different tiers uh schools in the top 20 of funding you can see their test scores are the highest we're in the bottom 20 of funding but you can see our test scores we are testing as if we're in the middle the third third quartile so that's why i do i think it's a good good display that we are doing well with the funds that we have so the last document is a certificate of tax levy that it's just it just uh lays out all the the items and i'm going to bring up one item because there's there's one that's uh something i think the board needs to everybody's know ahead of time we had a we had a discussion about with our finance committee about the working cash fund and uh at what point i think we have let me go back up so i guess the number wrong the working cash fund is kind of is i would consider it like a savings account it's a fund that we put money into it's not designated for any one thing but we can transfer the money at any time you can take if a fund is is falling below we can take money out of working cash and move it over so we have at the end of this year we'll have 1.3 million in working cash um uh i decide i i propose to the committee that that's a at this point that's uh that's a good fund to have right there and with some of the stuff that's going on we might need to levy into take that 50 000 that we've been loving and move it into another fun just to help us out for a year or two it doesn't really matter in the end we can put it we can levy in working cash and then just know that someday we might have to move some over to bail out a fund so it really doesn't matter in the end where we put it but in the tax levy you'll see that we didn't levy any but that's really up to the board's discussion on that because we can i can take the five cents and put it it's five cents levy and put it in working cash and just take it out of another fund and then someday if that fund's going down we just move it back over so it's however you want to do it some sometimes boards will say they they don't want to get too high in the working cash because it look you know it's it appears we're trying to bank a lot of money we're really not trying to do that but that's one item that can be i'm all for keeping working cash going keep it going yeah that i mean we got we just got out of trouble five years ago i mean we were borrowing more money than we were bringing in and the goal at that time was to make working cash enough money so that we would stop borrowing money um and so the way the way uh it was the goal at that time was to to build that fund up so that we would stop the taws so that the uh the funds that uh help us with the taws are the working the uh operating fund so as long as we so it's the education fund the o m transportation and working cash so whatever that five cents we're putting working cash we do we need to keep it in one of those in order to do what you're saying right so if we take that five cents and put it into uh imrf it's not helping it it's it's it doesn't help it doesn't help yes it doesn't help our cash flow for the but yeah as long as we keep it one of those four funds we're basically because they can move it between those yes yes that's why we didn't think it was and then i mean i think like you were talking in four years from now when we have that ginormous bond payment um i mean you're prob based on this chart it's going to go up for a 250 000 home if they're paying a thousand bucks now they're probably going to be paying somewhere around 12.50 yeah that year and that's a that that's a that's a big bill for families to swallow i mean that's why personally i i thought that it would it would be good we could use some of that money in there to pay and not take it out of the education fund um i mean you see we're already at 63 percent of where we should be um but i thought we could use some of that money for that and yep i'll relieve some of that but i mean i think it's yeah for sure i'm fine either way we can i find if we levy it in working cash uh at any point we can move from any of those funds we can transfer money but i i do think that kevin i think it's a good goal of ours to at that year to offset that 500 000 increase because like the government accounting standards board don't they say that public entities should have like 33 of their operating fund um saved i thought it was i read that somewhere i thought it was like 25.

yeah equity yeah yep you adopt yep okay okay thank you all right thank you and that would be it for my report all right anybody have any questions on the employment report no can i please have a motion to approve the employment recommendations for october 20th motion second tiffany and julia peter yes yes yes yes yes we accepted a resignation retirement from heather cramer was a bus driver effective 1210 we didn't have any foia requests did anybody have any questions on the monthly reports no no our next regularly scheduled board meeting will take place monday december 2020 with closed session beginning at 6 00 pm open session immediately following uh okay please have a motion to adjourn second all in favor's emotion is thank you very much thank you

um i'm not going to remember the breakdown but as of the end of the day on friday it was 70 students 25 support staff members and 11 teachers i think the the critical thing as a challenge for not only us but the hospital any other businesses trying to operate within our community or anywhere in our state or nation is that it's not just a combination it's not just the positive test cases but from an operational standpoint a combination of the positive test cases and your closed contacts so at any one point in time our closed contacts and positive test cases are a combination of 10 to 14 days so for example today we may have had all kinds of people if we were in person all kinds of people out of the building where it could have been the 14th day for somebody and the first day for somebody else so that that accumulation was was greatly impacting our ability to operate our school buses our classes during the press conference that we had on friday morning i stated that to the best of my knowledge at that point because i had not asked for the updated number we had 29 classrooms not filled um on friday morning instead was 37 by the time things were said and done uh so a challenge of course and that's after trying to work through things internally too so again our besides our concern with increased community spread of covet 19 we also have an operational concern that i know our hospital will also attest to and dr saunderman uh referred to that during the press conference on on friday morning so that that's our status in terms of where we are as a community and i'm going to check the chat box here mr caldwell because i'm seeing some things come in and that may have been at the heels of the piece so no questions i'm good so mr stenner if i can go ahead and just read that off mr caldwell please yeah how high how high have our isolation numbers gotten in recent days and and mr stinner if you want to unmute yourself you can you can follow up on that isolation to me would mean positive test case would be in isolation there's also an isolation definition sometimes for within the household but is that what you're referring to with the positive or or just an accumulation of both positive yeah how many students were out of school not just because they tested positive got it okay in addition how many of their close contacts were also out of school because of isolation or quarantine reasons yeah and and kelly please uh give me an exact number if i misstate this or am i if i'm not even close uh or bring me back closer if we would combine our staff members teachers and students who would be out today if we were in session today because of a positive test case or close contact we would be around 700.

that'll be our plan right now if anything changes so that we'll we will let everyone in the community know but if there's no other business for this board this meeting is adjourned you

okay and then last the final question how reliable are these um relief funds given i mean are well do we have the money in hand because i think that's about the only way i would trust it no and that's why i mean i i and we'll go through the details of that next but i would say it's reliable you know the state has made an allocation to each school district then they asked the school districts and they made that allocation based on a survey we completed in august then they issued a grant application and then you know since they did the original application the original allocation issued a grant that had to match the original allocation the state has since allowed us to change the grant application so i'm confident at this point in time that we will be able to take advantage of all seven hundred six thousand seventy five dollars that's available in the grant now you know most of that um as you see in a few minutes when i present it is going to be for the cleaning and sanitizing and disinfecting products that we're purchasing you know the original allocation allocated more money for personnel which i didn't think we would incur so you know i i feel confident that the state will provide the reimbursement it is a reimbursement grant most of that seven hundred six thousand dollars we've already either spent or committed to spending with these items that are on this list okay so i i do we have a plan b just in case yeah the plan b if the state for whatever reason you know does not come through with that 706 000.

yeah we cheshire got a grant of about 99 000 but we had to share that with the non-public schools saint bridget and cheshire academy so 85 000 is our portion okay and let's see oh and the uh the in in the personnel services the 41 for cleaning is that what is that overtime paid to our own custodial services i think i missed that part no no the 41 000 is the isolation room monitors that are there if we have any student in any of our school buildings that has symptoms um you know that are suspected to be covered which means it could be just about any symptom sore throat you know fever um you know those types of of of symptoms are very generic so if we have a suspected a child that has symptoms they go into an isolation room you have to provide supervision in that isolation room so we are using a third-party contractor to provide that right now because we you know we we didn't have our own staff that could do it okay thank you you're welcome are there any uh faith go ahead so um going back to these you talked about the costs all have to or the costs have to be incurred by 1231 right so january 1st onward is there what it how these costs aren't going to stop um what's what do we have available uh is there are there going to be more grants are we hoping for federal bailout i mean there are federal money that will then continue this uh or so the way i did the analysis is i assume the full year costs and the way i did the revenue is based on what i expected to receive with the from the 700 6000 and the 85 000.

it could be so they would uh they would count so in that savings you would count our fund balances in those four working funds education fund o m transportation transportation working cash so um so yeah i'm i'm finding the way really whatever you guys want me to do on that that uh that working cash fund i'm fine putting it back in there what i'm showing right now is none for next year but we can we can put it in so so if you move it you're just moving it from one fund to the working cash yeah right yeah i'm just taking it from uh so technically we still have the money yeah not sitting in right it was just not showing right now just but i guess you know like i saw it and i said you know why are we not loving anything and working working cash so you're just going to explain to people it's because we have enough in there and well so because if we so if we don't levy in working cash so i put it because because i'm anticipating less from the government this coming year i thought we'd better put as much an education fund as we can because it's going to show we're going to start showing a negative balance in there and eventually we're going to have to move money over then anyway okay so i thought let's levy where we're going to need it next year and that's that's why i did that but but we have a we have a good balance we have a 5 million balance in our education fund so if we lose a couple hundred thousand dollars a year for a couple years it's not the end of the world and hopefully the state gets things back in order you know i mean i don't want to do that we don't want to function that way because we don't get back to where we were borrowing money years ago but uh but now that we have a balance in it you know in 2014 our balance was negative 1 million in that account and now it's at 5 million so we are a much better position that we can take a loss for a year or two but like you know we all don't want to get back in that situation we were in so and working cash was down at that time too so working cash was down you know at half a million so we've been consistently putting money into it well in order to move the money you need to have board approval yes do a board resolution we've not since i've been here we've never moved money from one fund to another the imrf balance on there is not right it is it's correct now but after our audit it's going to go up we had a we have a situation with some insurance we had to write a check out of there for like 90 000 they're going to put it back in so it's going to show so that one actually is around 94 i think it says 1 371 but that's going to change after the audit so so the rest of them our o m fund is probably the healthiest fund i mean the balance the balance has been increasing over time and not not counting the land sale the balance has still been increasing uh so i've d on the tax levy for this that you just saw that i decreased the levy in the in the uh o m fund a little bit because we just keep it i knew i moved that over transportation because we've been taking a hit on transportation although this year we've already gotten more payments from the state and transportation so that's that's been good so i guess i just need from the board a consensus sun because next month i'm going to bring to you the final tax levy on what you'd like me to do with that working cash kevin's proposal is to put it back in there and then i can totally do that it's just up to you well we have the money from the sale of the land that's going on i know that's what i'm saying but we have money we have we have extra money so do we really need to put money in working cash at this point for me i think it's a good idea because then if the money's needed it's a board decision right so i see what you're saying yeah yeah it's it's not it's not in there to spend in there to spend right so you're saying if the money is in there then you don't need a board well that makes sense i get that is that the money if the money's already in education then you don't need her then yeah the only thing we're approving are the bills yeah all right correct i gotcha i've never thought of having the spending of that of that money so if he needs the extra what is it going on what is it going up like what whatever 500 000 out of then we've got to approve that 500 000 to be transferred from working cash to education so you have control of it like what's it for did we lose money from the state or whatever i was talking about we would at least know so as a board you have a little more say in where that's going directly no i'm i'm fine doing that it's not like i said it's still there right as long as it's still there it's my biggest i don't care where you guys want to keep it zeroed and keep it zero i mean i'm just voicing that's my yeah anybody opposed that like i said it could go either way for me it doesn't really matter as long as as long as somebody's there i really don't care where in some in some areas i've had uh people the community doesn't like to see a lot of working cash buildup but we're not trying to bank money here i mean there's like the the o m with the land sale some people question that why do we have three million dollars we're going to have roofs to replace we've got parking lots to replace we're going to have boilers replaced well that's going to come up in the next 10 years right so that money is going to be gone going to that so there's there's reasons to have that built up and so working cash it you know that's what some some communities would not like to see a large working cash balance but if it's not there it's going to be one of the other funds and so i'm i'm fine either way well like i said before i just thought it was odd seeing it at zero yeah but i understand where you're coming from so it doesn't really matter to me as long as the money and we can transfer yeah connected as long as we can i can i can defend what we have working cash as long as we're not okay with that then it's fine just putting in there i think it makes sense to gives the board that way they know you know i never thought of it this way but that way you know that that's there and it's not going to move out of there unless you approve it all right so yeah i'm fine with that yeah that's fine okay all right so we don't need any kind of motion on this yet next month we'll do a tax hearing and finish that out uh almost done the isb resolution committee report vivian has is going to do our delegation saturday morning thank you okay so what i need is um how do you want me to vote right so now we gotta support all the resolutions so the first one is the loan program i have no idea i was okay with their recommendations i was too i gotta find it for two i was okay with the recommendations the gun stores i didn't find too many that i didn't agree with yeah okay so one we are do not recommend so gun storage opposed correct do not recommend it yeah school report card wasn't that i do not do not recommend a pre-k teacher licensure teacher shortage i was confused by this one what what the teacher shortage yeah i understand there's a teacher shortage but i i was it said that they can be a teacher but not have a license but maybe get a license and i i didn't know where we were going with this one but it's a provisional one for five years but there's some areas that have a trump film teacher spot so thank you i would say anything we can do to help with that teacher shortage is going to be helpful because it's getting bad yeah yeah okay right so they're recommending it adopt it yeah i yes yeah it's pretty bad now they're going to get resistance from that at the state level but they're they're going to probably push for it but they'll get resistance but for the teacher shortage yeah they're getting what they help because they um teachers do not have to take the basic skills anymore like that was a big deal yeah i don't know when did that go and the public this year was that this year yeah this is the first year uh e-learning on election day yeah i didn't know that was a big deal uh do you support local control pandemic so eight was support and seven was supporting eight was do not do not correct yeah they were the same bill with different language correct right okay and then reaffirmation of existing positions charter schools nine with this do adopt you guys okay with that one ten adopt eleven [Laughter] we're gonna support that one and then 12.

yeah okay okay so that'd be around what we would be so six seven percent six to seven percent of our yeah okay yeah we were about five percent wednesday thursday and then got into that over five percent or so on friday and now we're as you said mr caldwell getting into the six or seven percent range of not being there then based upon those positions um the students are certainly one thing we want those students to be at school but then operating things with the adults that we have working for us based upon what positions those are and where they are it could be quite interesting and that's where we find ourselves at this point other other questions from the from the board i do i'm curious so are we running any buses so yes um although we are now doing e-learning right right we do have some buses that are running and dr bozeman i might ask you to respond to how we're doing that james will i see that you've raised your hand as well we'll get to your question as soon as we hear from dr bozeman on dr shad's question for some special needs students based on programming in need um we will be running buses for c4 we're working on some scheduling for some some hub opportunities to get students that need c4 programming into the buildings hopefully to launch that wednesday or thursday this week we're running pre-k buses as normal for all pre-k sites and we're running legato buses for students that are in the legato programming okay great i i know james asked a question but are we in a position to continue to support all our bus drivers during this we we do plan to continue to pay our bus drivers we have them right now we're working on obviously those that are driving buses for student needs to get get students taken care of but we're looking for alternate opportunities or things we need those folks to do for us over the course the next two and a half weeks at our t m side or other sites in order to keep them maintaining the same pay that they've earned previously okay great thank you dr bozeman while you're up there and talking about bus drivers have we looked for through any of the staffing companies to help us find substitute bus drivers or or even find replacement bus drivers if our if our current team is just not if we don't have enough numbers enough we we have there are challenges with that with um those that sometimes will have folks that will come to us with interest if they have a cdl but they don't have the s-class endorsement right transport students right um some go ahead and go through the training that sort of thing um regardless of who you work for um that's a requirement of course in order to transport students so oftentimes we'll have folks that get a little discouraged if they have an active cdl already they're a dump truck driver or what have you with air brakes that they have to go back and get that s-class endorsement to go back usually we have looked at some staffing agencies not recently but in the past 24 months or so usually to my knowledge of that that's that's an all or nothing kind of deal that the the entire district is contracted out through that service versus as need uh you know substitute type of situation okay so before you walk away james you had a question james persinger yeah there's a been 100 what'd you say positive test cases currently yes james yes how many tests have been conducted excuse me there's 119 positive test cases but how many tests have been conducted good question kelly do we would we know that we would have some report we would the numbers we would know from that standpoint are students we have sent home uh and if they've gotten tested to return to school they would let us know that but otherwise we wouldn't know that for every student and staff member i don't have that number readily available for you james in terms of what we've kept track of but i can get that for you but that wouldn't represent everybody who may have tested in our organization and then it be negative okay all right dr roberts what else on that i have nothing else related to cover 19 at this moment so that would take us too yeah let's let's then we'll move to i don't see okay we'll move to and through the public comments section no one signed up so uh we're pretty sparse in numbers here i don't think there's anyone on the line uh let's let's move to our our uh uh next section of the agenda what section um we have a first reading of a potential revision to the board policy uh 3112 yeah so this has been you you've challenged me in terms in terms of trying to come up with the right language based upon your dialogue around policy 3112 and what it seems like i was hearing or capturing was that in the social interaction letter c or section c part that we wanted some language that that removed unethical conduct and and instead laid out a more hybrid situation that you probably shouldn't do that and explain the potential legal liability and the way that the board acts and behaves which is a collective situation not an individual one so um based upon the last strategic planning session we have which was october 30th i think right the friday week ago friday um in that conversation uh based on all this said dr shed i think had tossed out that kind of hybrid i'm careful using the word hybrid since it's also an instructional model for us from covet 19 but it thrown out something to blend those so the the wording in red although it's someone who's just changing the order is based upon that dialogue from the strategic planning session so discussions between staff and board members of confidential subjects including but not limited to personnel grievances and problems student due process contract negotiations and litigation are strongly discouraged given potential legal liability and the fact that individual board members have no special authority except when they are convened at a legal meeting of the board or vested with special authority by board action so that's the first thing at least i think of what we were hearing and trying to to capture that in revision and before i go to go to section d the reasons the that sections a and b aren't on here is because we didn't change those at least in this draft section d uh public comments uh is an addition and is an attempt to to clarify uh uh confusion around publicly commenting at a board meeting specifically and i think uh that was brought up a couple of times and at our last strategy strategic planning session i think mr stenner talked about me putting some examples in in the first part i think that was section a and what i heard i think was something around the school board meetings i know mr brian has brought this up as well and then in consulting with mr monroe as your legal counsel he mentioned um uh including including this in here so section d is actually an ad public comments all staff as any member of the public may make comments or present concerns to the board at a public meeting in compliance with procedures for all other speakers and then second sentence these procedures include refraining from using the names of individual students and or staff members so it's a starting point this is a first reading for you uh not ready to approve this and you all need to digest that again kind of an interesting week last week but i wanted to get this wording in front of you for tonight so it could be you could have some dialogue around it and we could work on any revisions that are necessary through mr monroe for for next time thank you dr roberts for your work on on putting together this draft for us to consider i think it is helpful board members if you have any uh comments or statements tonight that will help if we need additional drafting or redrafting so that this first reading could move to a second reading in our next board meeting and we could vote on on any changes are there any comments from any of you on the i'm board pull up our okay no if there if there are no comments hearing none then we'll we'll we'll appreciate the draft that we have this evening and and uh look for a second reading of that uh next week yeah thank you mr colwin if you have a suggestion revision or a question if you send that to me just please copy mr monroe so that chris would also have the opportunity to review that and help us craft whatever changes need to be made and ready for you for the next time thank you dr roberts you're welcome thank you but uh next agenda item our board commendations board members mr caldwell dr shedd i just wanted to mention that we clearly are a corporation of superstar spellers we have three schools that have advanced to the statesville bowl that yeah those include north north side and central and that central actually was in first place in their regional contest with a perfect score i'm not going up against him anytime yeah thank you for sharing that doctor we talked about all the athletes earlier and and we'll see what happens in the state finals i think for each of these teams but outstanding work for our our staff members involved with that and by our kids right thank you dr shedd any other board members any commendations i just given the i think it was i know it's disappointing to this leadership team and and and uh at bcsc and and to the community that after 60 days we of uh of yeoman's effort and work by our teaching staffs our administrators all of our support staffs and and all the students of coming in and being really good mask wearers and and uh and staying with the program that we had to give up on in person at least for temporarily in person education but i i just wanted to make sure we expressed our appreciation to all of you on the administrative leadership team the the teachers certified staff the support staff just fantastic worker i i think i think the the sanitation janitorial staff i mean just the the spotlessness of the schools um uh how incredibly clean they are they're always clean but just the above and beyond how they've done i really appreciate that the work that you've done and the effort i know for those kindergartners pre-k and first graders that got 60 days in the classroom with their teachers whatever e-learning looks like for them it'll be much more effective than it would have been otherwise yeah so i concur and thank you for that mr colwell we we have had tremendous work from all of our our people and and blessed to have them serving the needs of our students and getting through those 60 days and i would just remind our community that we we all have work to do uh the i cited this statistic before but five weeks after the beginning of july fourth weekend we had we had a spike and it came back down and we got into labor day weekend and five weeks later we had another spike that spike has kept on going but five weeks after the beginning of fall break we are in the mid-40s now because five weeks was just this weekend uh following the beginning so uh perhaps unfortunately we have a few breaks still in front of us but i perhaps with those looming we can all remember to continue practicing those mitigation strategies that have worked for us also do that make sure we're doing that outside of the school environment maybe we can get numbers back down and and return to in-person learning sooner rather than later i hope so all right anything from any other board members what about board member reports hearing none we will move to cabinet reports dr hack love chapel care facts thank you mr caldwell love chapel and bartholomew consolidated school corporation are partnering together to provide nutritious food to approximately 465 elementary students who may lack access to food resources on the weekend starting this november love chapel will deliver the food to each elementary school weekly and the care packs will be sent home with students on fridays so again we support what's happening not only at our high schools with food banks but we're also having the opportunity to send food home to our students through back sack or care pack program so this will be revamped and now these teeth are these families will be picking up in the buildings where originally we were sending home we now will have those families come to us and we'll have those ready very similarly to what we saw at east high school thank you dr hack thank you for sharing that dr hack i'd like to cite kelly daugherty uh with love chapter by kelly and then braylon nolting who's the council at richards elementary school for working together to make that a reality for our elementary school kids so a great example of what greg shared with the food pantry is also then happening at our elementary schools to take care of that food need that is so important could i ask the recognition sensitivity like so how students or other learners know what they are and that some students are getting them and others aren't i know that was a real issue when we were doing backpacks whenever we were doing breath so i was just curious about that and how that's being managed our counselors are very sensitive to that and they also know the sensitivity of each student some students have very little sensitivity to it but others are are more in that line and so they engage what the student needs and they may take it to the bus and have it in their seat so that whenever the student gets on the bus it's already there they may have a family come in and get that back sack they may say it's an opportunity for those students to come to the office to pick something up and then the backstack is handed to them there so they really work with individual students and what their needs are and then addressing that and making sure that they're meeting that need okay how nice thank you good question yes all right let's move to item 4 on our agenda request for approval dr roberts i think four a through f you have for us tonight i do have a few things for you uh minutes of the regular scheduled school board meeting from october the 19th we also had a special board meeting october the 23rd where you approved the the tentative agreement for our collective bargaining agreement as well as other increases and insurance premiums as well as minutes of the strategic planning session from october 30th i cited that that strategic planning session conversation about our policy supplemental contracts that were submitted by dr hack and mr jensen that included the items that are listed on the screen we did have no requests for field trips and professional leads but you did have some school fundraisers in your packet additionally we have a list of claims and payroll from november 9th or dated november 9th we have a total of about 1.4 million dollars and then through the month of october a total of about 4.3 million dollars and then a payroll that was totaling 2.7 million dollars we do have a policy update of covet 19 related policies and volume 32.2 just a reminder those volumes come out about every six months this particular one did throw in or add cover 19 related pieces were just we needed some revisions adjustments to our policies so with those if you'd like me to run through those again i can do that um i'll do it as quickly as you need for me too do you board members do you need him to run through these again i mean i think the language no but i am going to raise a question about one so let us bring it up for a vote first then for a motion do i have a motion to approve items four a through f as presented uh by dr roberts don't move okay thank you i heard mr bryant first and second dr bills yeah second sure i think he's dr chad cafe sorry kathy yeah that's all right second by kathy dayhof dwyer that's good all right now dr shed you had a question on a couple i did and i apologize i didn't bring this up but reading them again for tonight so in my education world i know what accessibility means particularly when we're talking about exceptional needs students and blah blah blah blah blah in the in the world world accessibility means more than that and so i'm i was sensitive and wanted to ask out loud if that was reference to internet accessibility versus just the content that makes sense so i i mean i would love that all of our learners have accessibility but i just wanted to be sensitive as to how this is worded that we aren't stating we're going to make sure everybody has internet accessibility so dr shedd you're talking specifically about 7540 yes lc75402 sorry i'm looking at it on the screen so i didn't explain myself i apologize yeah so so dr shedd and i had a chance to briefly talk about this prior to the board meeting and what i propose is just making sure and chris i'm asking you to go back through and read that you see there any opportunities to clarify that because what dr shedd shed is referring to is that we don't want to have a policy that's pledging the internet accessibility uh we talked about that challenge already and e-learning that we're trying everything we can but we can't guarantee that somebody has internet accessibility to get to our website now we can guarantee that if you get to our website that we're meeting all the requirements for the office for civil rights which this has become a pretty big deal and appropriately so um in terms of making sure that we're meeting meeting needs uh but it's not internet accessibility to dr shed's question but website so chris i would still recommend the approval and that we uh we have that review done by you just to ensure that that's clear from a legal standpoint and that there are any revisions we would bring that back to you at the december board meeting okay i'm uncomfortable with that are you sure chris just getting a thumbs up from you you heard everything i said there in regards to 75 40.02 thank you are there any other questions there's a motion in a second on the table to approve items four a through f is presented all in favor uh dr roberts you're going to have to give me a screen up there all in favor please give me a right hand sorry let me bring them back up sorry board members okay i see hands uh kathy i can't see your hand put it somewhere there probably thank you yeah okay thank you thank you sign that motion carries unanimously thank you dr roberts you're welcome item five on our agenda thank you i'm requesting approval of the human resource recommendations as presented this evening thank you to have a motion to accept the request from miss heidi this evening so moved thank you dr bills is our second second thank you dr shedd any questions for ms ine all in favor of the approving item five the request for for approval of human resources recommendations please indicate by raising your right hand all right thanks oppose the same side i guess i didn't have to be specific that it was your right hand i'll i'll let that pass that one passes unanimously as well thank you all right thank you miss heine board members what else do you have for this evening mr stenner anything from you okay miss dahlfdyer nothing thank you thank you for attending mr persinger okay you good mr bryant thank you for your reflections this evening dr bills hey i wanted to say thanks to uh bill jensen and the group who worked on the post-election protocols and shared those with commute the community because we're using those a lot of those at ivy tech so i don't know who else worked on that with you but please extend my thanks to those uh that group thank you thank you dr bills dr shed i just want to say it's so easy for so many people to just think about school as learning and textbooks and lessons and exams but today tonight was just so wonderful that it's our extracurricular both athletic and academically and this amazing food food service community that we provide to our community so just a wonderful reminder to everybody that a school corporation is so much more than what goes on in classrooms and i just appreciate that reminder and i hope everybody watching live stream understands we do so much more than what we do in a classroom all right thank you dr shed you're welcome dr roberts the only thing i would add to was as we're talking about students and recognizing them and it was a wonderful chance to do that i'm glad we were finally able to give back to that i also want to recognize we have a young man back here from columbus east malachi welcome tonight malachi parks from columbus he's senior right and was quarterback of a pretty good football team so he is shadowing josh and helping out with our live stream this evening so welcome thanks malcolm thank you dr roberts um i would also say thanks for hanging in all the way through mr grimes you'll have a better seat in a couple months i guess here uh or a different seat let's just put it that way at least yeah i would remind you that our next school board meeting we only have one in the month of november due to the thanksgiving holidays and and we have one as well scheduled in the month of december that's december 14th back here at this location uh 6 30.