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site 11 talked about building savings and i know we're kind of kicking around several ideas about this but this one closing a school yeah so maybe like slide 14 stuck out to me where you put potential to overlook tasks or responsibilities and i as i i'm not sure where we were headed down that road or what we were thinking about when we said potential to overlook specific tests are we going to ask teachers to do more we already are i think that's an example of cutting the administration by 33 what we're sitting there well it's you know it it can be you know it can be anywhere but one of them students i would imagine yeah well i think it's also i think an example of that is we've already experienced it from cutting 33 percent of the district administration and the you know and the uh the issues that we've gone through with having so so much fewer people and noticing well so and so used to do this and making sure that for where everything that needs to get done is getting done and then reallocating all the different responsibilities because there's so many things that different people do that you just may not know they did and it and that's that's kind of an example of what we're doing along those lines that's where i got on slide 11.

no they're not it's not doable actually well like closing a building but that's by closing a building i am also talking about the option of reducing staff by 10 and and clearly that's a big number 10 is a 15 million dollar you know we know we don't need to get to 15 million i understand that we also i yeah so our questions are answered thank you i'm sorry to interrupt you are we saying then that do we want to just say here's the number we want you to get to here's some ideas of areas that we think you should be looking at and you figure it out so what we're talking about is picking the areas so we wouldn't be necessarily in the way i had it that i understood it is that what would be the best for our district since we don't necessarily know which positions we would need or not need that's that's not something that as a board we would pick um we hire superintendent to take that one on um so what we're looking at is do we want to have a number that we direct him to say we expect you to cut staff by 10 7 you know um that's what i have been taking it as uh dr sperlin is that what you're trying to convey to us yeah yeah again i think you know if you can provide us with a number and uh and you know and this is to you know these are some possibilities where things could be they think things could be cut and you know the idea of closing a school is obviously i mean that's a big big it's a big decision so you know is that is that a road that the board wants to go down you know to save you know 400 000 or 650 000 a year depending on if it's elementary junior high and if so then then we know that's part of the road that we're going to go down and we know if we're going to redraw the boundaries and we're gonna there's six hundred fifty thousand of four million that's there's there's a chunk of it right and go from there so um do are there questions about the presentation that are outstanding before we get into the discussion about what as a board we would like to start to head toward and again not voting on anything but this is where we give to administration i where we would like to see more information what we would like for them to come back on so that we are able to vote with the complete information that we feel we need i did have one other quick question because on here it was my understanding that we had already cut junior high athletics that was number one question on my list so i'm wondering where this number comes from most of those numbers are old numbers because we don't have a full you know we don't have a full year so that was last year but this year we are not paying any junior high stipends so so why is it on here right i just i mean i just was very surprised to see that because i thought it had already been kind of because we did have it last year so that's the interesting 196 already don't get a stipend with doing not not the 300 000.

so where we talked about closing buildings or or you know running savings and running minimal gas and electric and like maybe it's because i'm married to a guy who does this for a living right but like my fear would be closing a building and having a pipe burst and then a simple fix is now a catastrophic and this is not the entire um utility bills for those buildings it's a reduction right and you know when if if you were to go down that road to l.a you do a building check on a building every day well you would hope yeah no you do you do to make sure just in case those types of things right just like we do on the buildings when they're closed for the holidays right yeah yeah um so i think it's safe to say we're looking at at least four million yeah i have one more question oh sorry go ahead sorry slide seven so um again sports mom kid in college wrestling like i'm all in sports however i i guess i have to ask the question since rob schwartz is here what marketability for our district if we cut all sports and activities like that's obviously going to affect our market analysis for rsp i mean that's obviously going to have some kind of impact to our enrollment right i don't think you have to be a professional right i would like him to factor that in it's his professional opinion on how everyone's housing is going to tank i see what you're saying what you're saying i'm not but i'm not even lower in his projections if we did not have those is that what you're asking i'm just like obviously he's dealt with it like he said he's dealt with this in other districts so i guess some of my questions are like i so my fear is and i can't remember the district that did it that said they were going to cancel all sports and then all the parents came out so first of all yeah so first of all um sports parents um petitions for the school board are due soon i'm just saying like real soon you should go out and get your petitions um and but secondly like i don't i have a i have a problem with saying we're gonna cut it and then it not happening and then and also the retribution from that i guess is what like so i'm looking we're not looking to be theatrical i think we've had enough theatrics this year so i just i my question as far as him doing it in other districts how does that affect project like obviously people are going to be like i'm out like several sports families you know but like i i think it's safe to say uh anecdotally yes it would have an impact on that how about i don't know what rob would say if he's available i can't yeah i think he would agree with that and he's popping on here and uh and he's just he's got his hand on his head and he's like sorry you still look angelic wow that that that would be that would be interesting there's some things we can look at that definitely will have a negative impact for sure for sure but i just i i guess my question is i mean have you dealt with that in other districts like what could we expect just so we have a handle on as a board because i think you should have as much information as you can have i would say honestly every district over the last 17 years we've never had to talk about cutting programs the way you are it's usually been buildings so this would be new ground i think it it answered the question yes it affects so it affects a lot of different areas and i think you know that i think tonight too a lot of this was to show you this is the cost of what we spend on the total program and after for after bel de bell and uh you know when you cut those types of things as well um you do you see more discipline problems you see more other issues crop up over time because kids don't have uh that you know they don't have things to do with as much to do after school and they're not as connected to the school anymore and doctors following i think laurie also briefly touched on the fact that this year in particular we have seen academics is not everything we talk about the classroom and yes i i hold my own children to very i have very high expectations for them academically because i know what they're able to do but i also recognize that academics is not everything it is does not make up their complete person if they didn't have other activities outside of the classroom they would not be the people that they are and the fact that our district has tremendous activities and clubs and sports and they these kids are work really hard to find themselves and find their people and i i think when you're talking pros and cons that list of cons to me personally cutting these things particularly at the high school level while i also think the activities are very important at the junior high and elementary level is wildly irresponsible and would be devastating not just to our students but to our community as a whole this is what i'd like to say ruth about our community our community said twice with the referendum we want you to cut back on costs it is as clear as it can be we are not getting any new money we need to cut back on costs so while i agree with you about the activities and stuff if we have to cut a building that is the community's wish if we have to cut people and increase class size and increase burden that is the wish of the community because if you don't give people money then what you're saying is we want you to cut and i hope everybody who's watching this meeting is listening and saying i said that because that's what it comes down to you either are for the spending or you are for the cuts and we're going to have to make these cuts and even though i don't want to go to athletics and activities at all if we go all the way up to 6 million there's no way to get to 6 million unless you cut those things i don't think i don't think so right very difficult we have to we have to really think about what the community is saying to us tony i agree that the community has said they want us to cut things and i think that it that's why we're sitting here talking about how much and what are we going to do we're not sitting here talking about do we need to try and pass another referendum i don't even think that's across any of our minds right and i just i think that we're like what i'm saying about with you is that while we agree that we don't want to cut athletics and we don't want to cut activities we're going to get there because that number is not going to happen unless we go there too we'll do the building and then we'll do the people and then we'll probably still have to do athletics and activities if that's the order we do it if it continues it covid continues into years and our state economy continues to be shut down over and over again i agree that i mean all kinds of changes the state economy is likely i don't know about covid i can't say but the state economy is not good heather um so i have a couple questions related to the presentation i also think we're spending a lot of time and i understand why we're spending a lot of time talking about how it would be really hard all of these decisions are really hard cutting athletics and activities really really hard having 35 or 40 i don't know you know kids in the classroom really hard not going to also also not going to reflect wonderfully on our you know school district when um you know when we're trying to compete with neighboring districts who have excellent educational systems um all of these are just terrible and hard and it's heartbreaking to sit here and do this again i know that's how all of you feel um it is what keeps me up at night um will continue to keep me up at night i have a kindergartener and a fourth grader we're in it for the long haul these are things that will affect my kids just like they will affect your kids just like they will affect the kids that for you know all the parents and community members that are watching today it's awful um but i i do have some questions um one of my questions is when we're talking about closing a school potentially you know as an option what's this what is the timeline we have a timeline related to like staff cuts and when we need to inform people what is a timeline related to you know making that decision and making that call is that something that we achieve next year is that two years out what does that potentially look like i think that was the route we want we chose if that's the route we want to go for next year obviously for for cuts um i think that's something that we need to need to discuss and uh because to be honest this will be a first time for me for closing at school and you know that'll be a conversation with rob and others to get that feedback and come back to the board with a this is a you know a timeline in regards to that is one aspect of this of this equation there's a lot of variables in this equation and uh really i really like to nail down the sooner than later a dollar amount that the board wants us to uh wants us to get to and look at because i'm you know i i don't look forward to this but i i do look forward to getting you know involved in the conversation you know faith and i and christy and some of our team we've obviously already been talking and uh we have ideas there's gonna be a natural um reduction of staff this year you know rob just talked about 700 fewer staff i mean that equates to you know a large dollar amount now i know uh he's built into the model that we will have uh people coming students coming back so that reduction is uh is is less but there will be a natural reduction in staff that will occur that uh when you talk about uh staff if you're talking about 20 25 people you know that's a million and a half dollars right there um so there's you know there are a variety of things you know mrs doyle and i talked and she and i went back and forth in some conversations and you know we're talking about this is an all or nothing right now and i i don't know necessarily that it needs to be an all or nothing i think there are options and depending on what the number is that the board lands on um i'd like to be able to start putting together some ideas to share in the in the near future i think okay so so i'm just i guess i'm surprised i so i'm just i'm surprised that you're saying that we could pro possibly we would be ready to if we if again we went down this path and that's what the board just said we're going to close the school whatever that we could do that between now and next school year that's that's a reality like we're looking at okay to your question i i think i think the reality is if we're closing the building that the decision has to be made by april yeah because because it affects personnel right well right but the massive but yeah well i understand that the undertaking the undertaking of thinking about a boundary committee or a come in and or a committee that looks into you know that looks into how this would take place and then the massive amount of administrative work that would take to to manage this i i just had no idea that we would be able to do something like this in this amount of time i'm just so boundary committee work actually usually takes less time than one would think um the process that we followed the last time was very efficient and was in a very short amount of time where um even um in our regular time frame and we said this is the date we're gonna we want to present to the board for decisions i trust your answer and i trust your sense i'm surprised i'm just saying i'm surprised but i but i hear that you're saying that this is a possibility for next year so that's okay you know good good to know when we talk about um when we when we talk about potentially just closing building it does have um do that does that not have um a significant impact in terms of class sizes like a ripple effect of class sizes it was not listed as one of the cans and i understand that we're doing more around administrative custodial you know related to the to staffing putting them in different classrooms and other buildings what the functional capacity is is the number of classrooms not necessarily the class size it's that there are classrooms available so you would basically i don't please stop me if i'm getting this wrong but what i envision in my head is say you could pick them up in a basket the 28 kids or whatever that are in that class and the teacher you pick them up in the basket out of that building and you would just put them in a classroom that was available in a different building does that make sense yes that's that's that look at functional capacity and that's what functional capacity means and looking at the ability to reach that functional capacity versus the architectural capacity versus the programming capacity um all of those things equate right down to what you asked for before which is exactly the thing that matters how many classrooms do we have how many places to have classes happen are there yeah but that doesn't necessarily reflect on a change in class sizes so i actually did note so the class sizes that you'd mentioned before moving to 35 or 40 that's not what we're talking about at all we are in no way talking about increasing the class sizes to 35 40.

well okay but if you if we're doing intramurals right at the junior high for sports i think that's where we're still at that had been voted on right maybe that's what that is right and so what i'm wondering about that is um it's so what how much how much yeah like so then how much are we paying for the intramural stipends if we had if we had school this year if we were in normal school with athletic i mean we would we we would have gone to a robust intramural program that still costs to cost money right christie that's where you're getting at it okay right okay and so if we were to cancel all that that's where you get the savings that you just put on the on the docket i assume correct okay thank you for clarifying that thank you any other technical questions of that sort of nature um i have one left that didn't already get answered so it sounds like we're all kind of asking the same thing um the regular staff numbers that you used in your projections both for the five-year projections of financials and for the projections of savings is this based on like the regular levels of staff or is this based on in some areas the increased levels of staff that we had discussed due to covet needs that would be probably that we had talked about might be temporary needs um did you use the number we're currently with the expanded number or did you use the typical number i i use current staffing levels so i i'm not so without the additional um whoever was was on staff at the time i ran these analysis so no not projected staff just who is currently on our payroll so not like the extra janitorial and health uh what are we calling them how screeners health aides yes but then that also doesn't include and maybe it's nominal um dean is that the the dean's a dna payroll right now yeah they are in the payroll okay um but other you know like the monitor bus uh bus monitors are on payroll i think the only thing we rift were um um recess recess senator recess that's something that was very small right it wasn't coming out okay okay that was that was my question there again i'd like to reiterate i think that this pandemic has shown us just how much more than academics schools in our country not just here but in our country schools provide a heck of a lot more to the community than just the strict educational i know dr sparlin and i have had this conversation just in his own family um with with prior educators how much more we provide with social emotional learning and even feeding kids and providing all of the things that we can to provide a solid academic environment to as many kids as come through our doors and i think that for me that's why when i'm looking at academics i'm seeing that we need to be looking at the whole picture um which is why i like these these different options um but i also wonder if it shouldn't be some combination instead of just all or nothing of one thing so i with that unless anyone else has specific questions like that let's let's just talk um i think that we need to plan dr sparlin um for between four to six million if you'd like to come back um with some ideas that are in that range so that when we do know where is the board we are heading the four to six million range is what we're looking at and that's the best we can do right now so um definitely that would be the first question we needed to have you answered i think uh lori i think this is on our we have a finance and facilities meeting virtual now tomorrow night because of the news rules and i believe this presentation is going to be at that meeting so is there anything specifically that brent and i should be looking for let's discuss yeah that i actually do think that there's some aspects of this choice that if each of our committees um are having meetings in this next month before we meet again to make some decisions on this it would be good to hear from our diversity equity inclusion committee because this will affect how different students can access all of our opportunities potentially so we want to make sure that we've considered that from a teaching and learning standpoint we need to understand what that can what different things will affect our academic success and policy and legislative i mean i don't know can you ask the state to give us more money maybe a letter writing campaign or something but but in any event it probably hits your committee the least i guess is what i'm saying does does everyone kind of agree that we should probably have all of our committees at this kind of level we should probably have all of our committees kind of look at this in before we would meet for our december meeting if you have a meeting scheduled tony i know that our next um equity advisory committee meeting is december third something december second second okay and when is our december board meeting uh the sixth or seventh seventh seventh is the seven so your diversity committee is meeting already scheduled to meet before that obviously the financial committee or the finance committee and facilities committee of which this would be a big discussion both from a financial standpoint and from the demographer's report you're gonna have a big meeting tomorrow um is meeting tomorrow um which well obviously before that what about teaching and learning what are your current plans on that committee we do not have a meeting i don't i don't believe we have a meeting scheduled for it um but we will we'll get we'll get one on the calendar okay before the december before the december 7th was it so i think if you can kind of take a look at this and and here's the the here's just my thoughts on on how to look at this as a committee that's a good question i would ask that all of our committees understand that their piece of it is not the only thing for us to consider that we can't just look at building space and money we have to think about the curricular benefit and equity components that for equity and curricular we understand that we have to think about facility space and money and that it's not a matter of all or nothing for any of our committees either that would be the only thing i would i would ask um i am curious how as representatives of the committee of the community and our administration and staff knowing that as a board we've decided that this is what we're looking at where where is the favorite path will one emerge that seems more preferable to others that's that's all i would ask i don't know if anyone else has thoughts about what they would like to ask our committees to work on i would also add i know for our committee there's always time for public comment which very rarely is there any public comment and obviously we're meeting virtually so if people had a burning desire to make a public comment at one of these committee whether it's teaching and learning or financing facilities they can email that to ursula states it on the agenda it's on the agenda which is listed on the district website great and again we have to follow modified pandemic procedures um as we continue to roll in and out of different levels of capacities um and in and out of virtual which is we're going to talk about that after this great that was the sarcasm under the mask i know that we just didn't get to see the facial expression right yes okay so um thoughts um where do we want to lean where what seems like something that would be the least odious of some really unfortunate choices to me the idea of going down the path of closing a school um doesn't seem to have the the cost the cost savings that we need to to and yeah that doesn't seem to have the cost savings it also feels to me like a pretty major change um you know with pretty you know pretty long-term you know impacts and it wouldn't be nearly as easy i think to reopen a school um in a couple of years should illinois you know start doing what it should do to fund our schools um so to me that doesn't seem like a great avenue to explore so i would say that a mixture of what we of some of the other options like what are you thinking well like uh looking at a percentage of staff cuts and a as well as a percentage of um the athletics and activities and however that shakes you know whatever the recommendations or suggestions are general thoughts on 60 40 each way like if we're trying to get to the four to six million i um you know i kind of did well in my head i had like the a two percent for like if we did two percent for staff based on the numbers that we're looking at that would put us at about three million right wait i'm so sorry can we let them figure that out yeah that's what i was saying yeah i mean and then like i don't need if i know if i necessarily want to say 60 40.

no they're not it's not doable actually well like closing a building but that's by closing a building i am also talking about the option of reducing staff by 10 and and clearly that's a big number 10 is a 15 million dollar you know we know we don't need to get to 15 million i understand that we also i yeah so our questions are answered thank you i'm sorry to interrupt you are we saying then that do we want to just say here's the number we want you to get to here's some ideas of areas that we think you should be looking at and you figure it out so what we're talking about is picking the areas so we wouldn't be necessarily in the way i had it that i understood it is that what would be the best for our district since we don't necessarily know which positions we would need or not need that's that's not something that as a board we would pick um we hire superintendent to take that one on um so what we're looking at is do we want to have a number that we direct him to say we expect you to cut staff by 10 7 you know um that's what i have been taking it as uh dr sperlin is that what you're trying to convey to us yeah yeah again i think you know if you can provide us with a number and uh and you know and this is to you know these are some possibilities where things could be they think things could be cut and you know the idea of closing a school is obviously i mean that's a big big it's a big decision so you know is that is that a road that the board wants to go down you know to save you know 400 000 or 650 000 a year depending on if it's elementary junior high and if so then then we know that's part of the road that we're going to go down and we know if we're going to redraw the boundaries and we're gonna there's six hundred fifty thousand of four million that's there's there's a chunk of it right and go from there so um do are there questions about the presentation that are outstanding before we get into the discussion about what as a board we would like to start to head toward and again not voting on anything but this is where we give to administration i where we would like to see more information what we would like for them to come back on so that we are able to vote with the complete information that we feel we need i did have one other quick question because on here it was my understanding that we had already cut junior high athletics that was number one question on my list so i'm wondering where this number comes from most of those numbers are old numbers because we don't have a full you know we don't have a full year so that was last year but this year we are not paying any junior high stipends so so why is it on here right i just i mean i just was very surprised to see that because i thought it had already been kind of because we did have it last year so that's the interesting 196 already don't get a stipend with doing not not the 300 000.

i just want to say i'm just looking for a direction because if we know that as a board we're not looking to head down the avenue of say a school closure and we want to be looking at the reality of the need to change some of these boundaries for an elementary thing there is a time frame that we really need to take a look at so i do want to give them an idea if if this is just overwhelmingly like hey no we do not want to touch extracurriculars or hey no we don't want to touch buildings that's that's the goal that i have here as usual i wish i had more information for me you know what you you feel like you need more information and then we get a lot of information and then you have to understand a ton of information and then there's more information and yeah that's also what i want to talk about i mean i just we can do that maybe about our expectations when we are present our expectations of the administration when we're presented when they do when we give them some feedback and when they present to us is that certainly we can ask for additional information and say could we you know a b or c but i don't think we can go down these uh paths that we went down in previous years um and upend every plan that is presented to us um so but so what i would so i'm just gonna say from in my piece um and i'm only one person i i don't really have an interest in exploring the school closure i would like to see um suggestions around the staffing reductions and the extracurricular and athletic um areas thank you all right let's head down to the quiet end of the room i'll jump in here with a couple of things so um i like what you said before i think i think things are going to come from each of the three buckets i i would close in elementary and junior high that's 1 million dollars i would find uh look to find another four million so a total of five in staff reductions i would also like to explore the possibility of working with our bargaining units to make adjustments in the sports stipends because that that is a potential avenue where we don't have to reduce sports but we could realize some cost savings without harming a lot of folks okay so i've got that for you all right did you mean five million on staff or five percent just so i'm clear i was working towards a total of five so five million total oh that's your total gotcha okay okay so four four million instead okay ali tony do you have a particular ways that you're leaning tony i know we wanted to also add in a concept of the operations budget operations budget and also anyone who is not in the classroom directly with kids is my pick for first staff cut so you would go down the avenue of staff cuts and operations cuts okay okay allie thoughts um i mean i think brent's right i think you're gonna have to take a little bit from everybody at some point in some way and i think you know my hope is that you know some of our bargaining units will you know step up and make it a little less painful for kids and i don't even know if that's a possibility but i would hope that in these times with so many people struggling that something could be done and your appetite for a school clothing or not clothing closing i i mean i mean at this point everything's on the table okay there are ideas that i like a little less than a little more than others but at this point i don't think again i think this list is a jumping off point for administration i don't think that this is right the end all be all i think no this is this is a conversation to head us where we can focus their efforts because obviously at this time as heather said this is not the time for a 70 page item list or anything that we've done in the past they're also trying to plan two completely different school years at the same time um that change on a daily basis and we're in really critical circumstances for some unknowns in a lot of areas so i i tend to agree with that myself that i do think i do tend to think that we need to try to spread this and not make it all just one thing because each piece is critical i think as dr sparlin had said i'm hearing that we will have some natural reductions as we have for the last several years we'll have more we don't know what yet because we don't know which kids would come back um or if they will or if another development will spring up for for whatever reason with a boundary change or anything like that so i think my thought on this is that when i'm looking at the whole picture of this year with with kids and with what this whole year is doing i i'm really disinclined to upset the routine and the things that they're hanging on to for when it's done as much as possible and if that includes when it's done i'm going to go to wolf's crossing or when it's done i'm going to go to lakewood creek elementary i'm i'm disinclined to take that away from five or six hundred kids and put another unknown on a huge group of kids by closing a school i just feel i i just am worried about that i'm also disinclined to take away those clubs and activities this is including honor societies this is including service societies they provide valuable services to our schools but more importantly this is the thing and when we talk about being a trauma-informed school district for me i don't want to cause them more trauma just by being in our school district as much as we can possibly help it and for the kids those are the things in their daily lives and their daily routines that i think in my just in my opinion would probably end up with the most i would be more inclined to talk about a school building [Music] because it looks like we might have some ability i did want to ask about the school building concept is how long could we close a building for and if there is in our projections and i think that i don't see an end date in these projections over the next five years that this wouldn't be something we would be only able to do for a couple years this would be something that would be ongoing and there might in fact be some potential rental income coming from that as well because the building's not going to go away so i would be inclined to think about that but also i think for me it would be more in staff cuts because some of that will happen naturally because um for me what i'm seeing is that the outcome of this year is that we are a district with one to one technology grade six through 12 which completely changes what staff we need in what areas so i feel like this will be the least area of student impact it will be the greatest area of student impact for our staff that are already doing way too much this year that are already underpaid in some ways in some jobs this year and other years and i know that that's not what it means to be a good choice but for me what i would say is i would consider i would consider a school building i would probably consider one building and that would be at the junior high level just because of the numbers and then i would consider the rest coming in through staffing and i actually do like tony's idea of the operations budget cut as well because i agree with her i've seen over the years we can always find a little bit more um but at the same time i don't i don't know how much more there is so that's just kind of my thought um ruth i would agree with allie that anything needs to be on the table and i would eagerly anticipate here you know if if administrators you feel that closing a building would be the right step that i would be able to get behind that you know if you really thought that this is the best you know way to go um but i agree that that would cause trauma when we're already i'm sure people are already sitting at home freaking out right now and compile i'm sure i'll have some emails already when i get home and and that's great that's fine is it important yeah yeah and i can't say i blame anybody for doing that absolutely not we do too you're absolutely right um so i would say we need public input we need opinions and um we'll be happy to listen to that and yeah i've already shared quite a bit of my opinions already no you're nothing opinions are something i think every board member will always share as a commonality which is why democracy works okay so dr sparlin what i'm hearing is um some interest in taking a look at potentially what your your please forgive me if i'm paraphrasing what i think our group is saying as a whole but what we're saying is don't hit anything too hard please present us with what you think will be the least impactful and least traumatizing to our students and that our students level of cost reduction is what is the number one priority we are far less concerned with other reductions than we are with things that will directly impact students which is just how we began the presentation but what that means in this case is we want to be looking at these buckets and we want to hear truly the least impactful and and i will say because i have been through this every year for the last five years i have and i've seen the 70 item lists and every year and i am very sorry to say this and i don't want to put more on people but frankly i'm disappointed every year that every single year it's always considered more impactful to students to cut an administrator than it is to cut a reading specialist every year i have seen that come back from administration and every year i believe that that can't possibly be true so i would really be highly disappointed to see this come back as cutting administrators would be far too detrimental to our students but let's take away the people that help them learn to read every day that would hurt my feelings and i would be a little annoyed to say the least just putting it out there that is really i hear you i hear what you're saying that bothers you bothers me i think i think that was really critical i think um i think we i think we all said reading specialists no way and we and and that got you know taken off the list but i think too to say that it was an f that it was a statement that an administ administrator is more important than a reading specialist i think is kind of an unfair statement given the fact that we you know given the fact that of all the information that we know around cuts and whatnot but so i heard what you said i think you hear where i'm coming from um but that was your opinion i understand and it is rough because heather i have listened to this every year and every year it's been just this rough and every year this has actually been the exact thing that's come back even though we say no that's why i say it so i would just i would just suggest that perhaps there's something about my statement that you don't understand and we can agree to disagree i think heather understands but i think that heather i have to say being in those situations for as many years as i have i would trade a half a reading specialist for probably 10 administrators and that is no offense to administrators it is just that when children don't learn to read like the entire thing falls i know i know that and i know your opinions on that i just think it's like kind of like pot shots right now and we just don't need to do that like we don't but we do need to figure out where we're going to get money and these kind of i didn't intend that in any way shape or form as a pot shot at anyone i just so i appreciate that you didn't feel comfortable hearing it and i appreciate how you took that but at this point what the point is is that when we come back and do this we're not going to spend three more meetings determining what to do right so this has been an area that five years in a row has come up and we do not have the luxury of time wasted down that path when we have all agreed which is the entire point of this not to criticize any individual it is really about creating a solution that will be comment was not critical though do you does it matter well what you're it was it's some direct but heather whatever you're asking is that you just said my opinion but and that's fine that's more i i hear you and i understand where you're coming from i i i'm going to ask you i'm going to ask you to take this offline with me later because clearly you're not happy with me right now and i can understand that but this is about the job i think i have all right you had a right to say what you said i said what i said we're having our exchange i think we can be able to be done with the exchange now but please you know then please stop asking if if what i think is valid right because i do think that i i heard what you said and thank you for sharing that your opinion is that you disagree so i'm going to ask that we move on let's please let's thank you i appreciate that yes thanks because we have so much more to go through here tonight moving along way too long reiterating this stuff that we've already said so just keep going you know i think we're going to move on um to the fact that we've given you where we think we want to go you've clearly heard the opinions of of each board member in attendance and i'm sure mr bauman will have an opportunity to provide his as well so we can move to your next informational item all right very good christy you want to exchange positions with uh theresa good evening teresa how are you good thanks for being so patient out there all right item 7.4 is to review the decision-making process for stages of in-person instruction that's what we've uh titled that we need to talk about our decisions for uh decisions for in-person instruction to provide the board with information on the contact tracing uh process as requested so um teresa's put together a short presentation uh that we will answer those a couple of those questions and then we can have a discussion on what needs to be discussed okay so um so this is just a review the same slide that we presented when we first went through our stages for the district reopening plan again our priorities start with minimizing health risks for students and staff while maximizing as much time for in-person instruction as possible we want to make sure that we retain that choice for families to determine which educational setting is best for their students and then of course prioritizing the return of our in-person students starting with those with the most significant disabilities and then moving on to our youngest students that directive comes directly from the isb and idph joint guidance that was released over the summer people often ask and this is probably the number one question that we address is what leads into determining which setting is feasible for a district when we look at remote versus in person or a combination hybrid in between for us one thing that we monitor very very closely many times every single day is our our own covid data we're going to go through in a few minutes what that contact tracing looks like but we have a very good handle on what is going on within our own district at any point in time additionally we take a look at both local and regional metrics we measure the four primary zip codes that our school district services as well as we are part of region two for the idph and then we look at state and national data ppe availability is a big one for us making sure that we have adequate stock to supply that as requested for our staff members who are working in the buildings adequate staffing levels making sure that we have people in those buildings any exclusion and isolation requirements and then of course the ever-changing guidance revisions from idphsb and the kendall county health department to give you a picture of what we have going on right now in the stage that we're in we have currently 380 students that are registered as in-person learners for our self-contained special education department not all of those students have been attending that number has gone down as the weeks have gone by parents retain that option to move back into the remote setting at any point in time and we are starting to see that go on a downward and we have approximately 200 teachers tas related service providers that service those students we are operating classes in 18 of our buildings at this point our average class size is between four and eight most of these students attend for two days for about two and a half to three hours on those days that's not inclusive some of the programs are running up to four days but most of them are attending two days for a couple of hours this is a look at the area metrics this is calculated on those four zip codes or primary zip codes one thing i want to bring back to you which is different from the last time we talked is that beginning on the 6th of november idph began including probable cases in the totals so probable is defined as somebody who is both symptomatic and exposed but did not get a test result so those are now included in these positivity numbers um currently the last metric that we had up here was 18.16 the seven day positivity rate that's a rolling average and then the number of new cases over seven days for the population balanced at 100 000 is 604.2 new cases as you can see on the graphic we hit a high point several days ago and we came down slightly and we've kind of plateaued right back there at that spot again if we look back at where we are in our own stages of our reopening plan we are remain at stage two at this time this is having just select programs and related services in our buildings we established a number of metrics that were supposed to guide our decision those are still one piece of that decision that we constantly monitor in addition we have our own data we have our own availability for staff as well as students ppe a number of other things that we've we've realized now that we're in it this far that we need to consider i wanted a quick review and adaptive pause with you this is the term that coins our ability to either delay moving forward at any point in time in our stages or pivoting back to a remote learning environment and that doesn't have to be district wide this point of it being adaptive is that it can be in response to any set of students or staff members a class a grade level a school we went ahead yesterday and placed the wheatlands elementary school into an adaptive pause this was our first time doing this we had a number of staff members that had received positive cases over the course of about 12 days and we felt this was the best decision the ppe that we have provided to our staff members that are in our buildings the this these items are stocked in each of the buildings that are operating in person learning we have the face masks that were both state provided as well as district provided along with shields gloves gowns plexiglass shields goggles and then we've expanded our n95 masks significantly we currently have about 180 people on our list that we're going through for fit testing n95s require us to go through a fit testing process with each of those individuals to verify that they are fitted appropriately to that manufacturer and the correct size is being used we have several nurses that have been trained in doing this and they're out across the district doing that on a regular basis our mitigation strategies include social distancing wherever possible six feet or further frequent cleaning sanitizing we have sanitizer in every classroom and in common areas throughout every building face covering requirements daily health certifications for students and for staff members and then we have exclusions that we monitor as we go through contact tracing i wanted to bring this back to you as well this is when school districts were to consider what the most appropriate setting was for their schools and their students to learn per the cdc there are four points that they cover one is promoting behaviors to reduce spread maintaining healthy environments and healthy operations and preparing for when someone gets sick again it reiterates that schools need to determine in collaboration with their state and local health officials to the extent possible whether and how to implement each of these considerations while adjusting to meet the unique needs and circumstances of the local community implementation should be guided by what is feasible practical acceptable and tailored to the needs of each community this is an important point because as you look around the state you'll see that there's likely not two plans that are the same as school districts move forward with coming in and out of in-person and hybrid plans and that's because they're all responding to what they feel is feasible practical for their own communities it's difficult to read on this slide but for those um for those of you that have this pulled up that is a live link to the top and this contact tracing information is posted on our website i just wanted to walk really briefly through this with you because a lot of people don't understand how we know so much about what's going on in our district we have a covid reporting form that's available on the intranet and is accessible to all staff members across our entire district this form is utilized to track any person student or staff member who is symptomatic exposed to a known case or positive for covid19 once that initial form is completed the primary information is gathered that is sent to the nurse and the csn that are over that building or department that then results in a direct interview with that individual and that nurse and they determine whether or not there was in fact an exposure or gather more information on the symptoms or the testing that was received if we need to we also come back at this point to any of the teachers bus drivers anyone else that might have been involved in that situation if we're contact tracing a positive case the nurse then completes a covet 19 nursing investigation form this form was developed to follow that idph decision tree so as nurses complete that it asks for certain information about the individual they're reporting on and then given whether the answer was yes or no it takes them to a different set of questions and walks them all the way through that and at the end that comes out with whether or not there's any exclusion so quarantine or isolation for that individual and if so it will say is it a 10-day isolation is it a 14-day quarantine it'll give that instruction that then results in a form being completed based on the results of that tracing and investigation form that is sent directly to the individual whether that's a student's parents or a staff member and we copy the building administrator or department head so that they're aware of what the exclusion period is and then hr follows up subsequently with any necessary information on how to calculate or account for any missed time absence change of their primary location any positive case is also then put onto a tracing form that is shared with the health department that includes information on the county of residence that the individual that's positive is noted on anybody that's then determined as a close contact meeting six feet or closer for 15 minutes or longer is also then recorded and traced back through and if they subsequently become a positive case then this whole system starts back over at the start again we are really cognizant of protecting personal health information so as we communicate back with co-workers administrators and so on only the exclusionary information and necessary questions for contact tracing are communicated sorry i went really fast i know it's late what what questions can i answer for you can i just clarify real quick when you say we're really cognizant of protected personal information i am i understanding it correctly when i think that what that means is i'm not going to know if it was a student or staff member that put me in quarantine and i shouldn't because that's their protected information is that what you're saying unless you're part of the investigation and it's unclear as to whether or not there could have been a close contact so in like a teaching position where someone might have worked with a student we might need to know more about that particular student in that that situation but a co-worker may not necessarily know if we've been able to positively identify that there was a close contact we aren't going to go say it was mary smith for example right and we wouldn't put that information out for them no no but along those lines what if it is a teacher who comes in contact with a kid and um the teacher comes up positive later and doesn't know the names of the kids because i know that we say we're self-reporting or doesn't know the name or they're a substitute teacher or you know what i mean and they don't have for a million other reasons so this form is um widely used in the district we have over 800 reports a lot of them in the investigation process don't follow through to be positive but there are potential i think i might have been exposed or um i think somebody else may may have been positive because i heard it through the grapevine any of that information don't fill out the form that's my question so what if you heard it through the grapevine and they didn't fill out a form then we would ask them however that information came to either the district or an employee or a family member or anyone to report that to the school and everyone knows that that first step is the reporting form including calling a student in sick so if a student calls in parent says so and so you know vomited last night all that information is collected on the form it results in a nurse calling that parent and walking through that with students so that that's the key piece for us is the reporting how long does that take this process um every day we don't know what i'm saying is so say somebody says to you hey i tested positive i filled out my form these are the people i was around how long does that investigation take before the people involved usually be notified or the following morning at the latest it's very quick we have nurses that are watching this after hours not overnight but late into the evening and on the weekends and then all of our nurses and csns are on this sheet all day every day and then myself and a couple of other leaders in the health services department are watching it as well are you doing the same thing for your staff who calls in sick or who can absolutely so we're following up with everybody everybody like i tell you it's been over 800 that we've followed up on as far as call-ins and reports rumors etc every one of them is investigated using our nursing team yep tony can i ask another i'm sorry i didn't hear what i didn't see you over there go ahead um i just noticed on here that you had referenced the cdc whereas before we've been very carefully and purposefully distinguishing between our requirements as a school district from idph and the cdc because they've been different sure so this isn't any sort of specific guideline this is just a consideration for schools as they look through what what factors should help to lead decisions so this isn't guidance that we're following from cdc but more considerations and discussion points this is actually this portion of the cdc guidance is referenced in the idph manual last question i have can we please have a status update on um all of our facilities how are any of our facilities in that adaptive pause that you mentioned the wheatlands currently is and that was based on a number of staff positives over the course of about 10 to 12 days we were able to with high certainty identify some of those individuals that had had been exposed outside of the workplace following your protocol exactly um and then some of them there were there wasn't a clear other reason so i don't have abundance of caution um since we're not able to determine that the school wasn't the site where maybe those individuals were exposed to each other and and subsequently tested positive for covid we went ahead and closed that building until november 30th that will allow the quarantine periods for anyone that's positive to expire as well as at one o'clock today when that building was closed it is undergoing a very deep clean and we'll sit empty until the 30th and that would be our call on any any building our nurses are watching for patterns if there's any connection to epidemiologically link any cases together that is certainly our first step is to to call that and as dr sparlin mentioned earlier this was something that we even watched on a weekend and were able to make that call on a sunday teresa i appreciate all the stuff that you're doing i want to keep this brief because i don't want to get into the details of all this but who is supposed to make sure that the teachers i know we're paying for ppe who's supposed to make sure that those teachers have pv ppe that is appropriate for the situation because i've heard from several people and special many people that they're not getting what they're supposed to have and that concerns me deeply because i see it being in the budget in the operations and i don't see it on the people and that is where it's supposed to be so it's a mix of answers so i saw i saw and heard from some of the same individuals that you did over the last few days so i spent quite a bit of today in calling and talking with some of those individuals and understanding a little more about the situation i think it's really dependent on the program the classroom the school and we do know that ppe is deployed and is in every one of our buildings it's a matter of that maybe some misunderstanding on the chain and how to to get it or a misunderstanding that we perhaps were hoping to really maintain that stockpile and not go through it quickly and so dr sparlin did communicate with all of those teaching staff and in those programs over the weekend to let them know that it's not a matter of cost we aren't trying to keep them from utilizing those materials and then today i sent out some information to all of our administrators to make sure that there's a very clear understanding both from the administrators on who they're contacting when ppe runs short and how to reorder that as well as at the employee level knowing who they're supposed to go to whether that's the lead in the classroom their program administrator their building administrator and understand how to get that ppe i will say that there are some individuals who have spoken up and said that they don't want to necessarily wear things people have opted out of the offer for 9.95 i'm not going to say that that the system was perfect we've never done this before we know it got out to the buildings there maybe was some gray area there and we hadn't heard from these individuals until recently so now that we've we've identified the issue i understand that tomorrow morning we're beginning on-site visits to make sure that each of those programs know exactly where their ppe is at and as i mentioned the the addition of the n95s the state only requires those for nurses who are evaluating potential cases and for cleaning staff who are cleaning up after confirmed cases and as i said we've got about 180 people that we're going to be deploying those n95 fitted masks for so again we're trying to exceed the minimum requirements for ppe for our our teachers and our staff in the buildings yeah thank you and we'll remain a source so if they have any questions or if anyone listening or anyone heard anything we certainly don't want to to hide behind any misunderstanding like we absolutely want to know if if this is a concern right um yeah i i think it's great that you're keeping track of a lot of paperwork but that's a bureaucratic step in an epidemic time which has to happen but people have to have the equipment and people have to have it when there's kids with medical exemptions that do not have to wear a mask in return correct and for those classrooms they were prioritized as the first to fit for n95 masks wherever there was a student that has an exemption additionally we've deployed plexiglas shields and we've provided the shields that can be worn by the teacher or the the employee working with the student as an additional ad to that safety measure we understand that the students we have in the buildings are high needs and that it's not always in fact very rarely able to maintain an entire day where you're six feet or further away which is why we've implemented additional ppe and why we've opened that line of communication and reiterated it again over the weekend from administration to those employees to know that their health and safety and the feeling that they're they're being heard and supported is very important to us and we want them to come forward and the number of them that i talked to today we're appreciative of that and i hope that we can continue with our site visits tomorrow and and continue to help spread that that support can i ask a question just only sort of off topic so when we're talking about adaptive pauses with um the current state of affairs around us and other districts who are getting ready to go on adaptive pauses but with the holidays coming up what is i mean as a board i assume that it's dr sparlin's decision to make that happen i just for my own sanity wanted to make sure that was true that wasn't the question i thought you were going to ask so i'm going to end up with one more question um but that is a good question that's brent's question you took his question i'm sorry it's late so uh thank you for the info yeah so my question is this um i'm a little i'm sure you're hearing this too i'm a little frustrated that you know the board voted to return some semblance of in-person learning and we've had to delay for certain reasons and i guess my confusion and concern is over the process and who's making that decision and what i mean by that is if in this case it's my understanding and it may have all changed on friday last week but prior to last friday the district made the decision that we were going to hold until january for no no november november 30th november um it was only it was merely a recommendation from the state right so then my question is if it's a recommendation why are we going there and why isn't the board making that decision i was going to say is that is that a question you want me to answer is it a question that you all want to talk about or i had assumed that it was related to what we had voted on as the stage metrics that it would be related to the adaptive pause in that plan allowing for movement into any level of remote learning to prevent disease transmission and pivoting that's that's what i had assumed just honest answer my my thought process was that the changes be it adapted pause or moving from one stage into another stage as was presented at that meeting was tied 100 to whatever the state mandated that school districts do either our state either the state or the county or anything so my question is then if it's not a mandate who's making that decision because i think it should be the board the only mandate's going to come from the governor the the health department can make a recommendation but even if they make that recommendation we don't have to follow it um i think if health department made that recommendation we didn't follow it i think we'd be silly not to uh for liability purposes but ultimately it is the board but i thought and i responded you know you and i talked a little bit about this brent and my response was that i felt that the decision i made to uh pause the k5 opening from november 9th to and talk about at least until november 30th was bait was a data-driven decision based on the metrics based on what we've provided the board here and based off of the all the different metrics that we're getting from the health department our local our own for zip codes oswego the positivity rates the number of cases per 100 000 new every seven days it's uh they're through the roof we all know this um other local school districts were making these decisions and i thought that the decision i made there was uh based on uh what needed to be done at the time because november 9th came before november 16th on this board meeting and i didn't feel that it could wait that's why i also sent this some information out letting people know that this is the route i was going down i didn't hear anything different we talked and i made a decision so again all my decisions are always made in the what's in the best uh for the safety and health of our students and staff and that's what this decision was based off of stu health and safety of kids as well as the metrics that were up that are within the board approved guidance document so is the question then as a board are we okay with him making that decision or what i want to say about that is that absolutely this is different than some other things brent and i agree if it were something like we agreed to make this cut or we agreed to talk about this at a meeting what dr sparlin is saying is that there there's that space between board meetings and i think if it is feasible to consult the board that is what should be happening but i really think if you tie his hands and say the only way you can do anything is by will of the board it's it's not a great it's not a great direction to go in a pandemic i think in other situations absolutely you have to abide by what the board wants but i'm not arguing that the decision was wrong i'm not at all right but it feels like if the board's going to vote to adopt a policy or procedure the board should be involved and then if if that means a quick phone call from the board president to say we're doing this uh is that okay um well and i i wouldn't even go that far because the problem for me is this that you are making it a situation where and and we kept saying when we went into this whole thing when we said oh we're going to go into this stage and this is how it's going to be we kept saying but please be flexible and know we got to be flexible and things might change and then we get to this spot and we say nope no flexibility and i think especially because it's november and december and january we're gonna see some stuff happening very fast that's the reason why i really think it's it's like you say if we get consulted by phone call if it can happen if it's the whole district but like the wheatlands it's it's a school and it was having a lot of trouble and i think you have to make that call and i think other districts are letting their superintendents have that um judgment call so my thoughts on that one um are that what we can do and dr sparlin in this case what he had sent out was he'd sent it out to all of us at the same time [Music] if as a board we agree that you would like me to also reach out to each of you individually to to let you know what's happened that's one thing um if dr sparlin communicating to the entire board as a whole at the same time is enough via email or if we would prefer that happen via text because that's what we do now but at the same time understanding that when you're in the middle of a situation time is also of the essence and any time taken to communicate is time lost so feasible i liked that word um but i guess my thought would be do you have a preference here as to how this information is passed along are you satisfied with the the path that sparlin has chosen um with communicating it out via an email saying this is where what i'm doing and why are you looking for more communication about that before it happens or goes out publicly tony you're on board with what's happening currently i'm saying if i get an email and it seems reasonable that's what we have to do okay brent you're feeling otherwise a phone call or a text or something so that i have in some way shared my opinion okay for the decisions made ali i'm gonna trust the superintendent to make the right decision heather yeah i'm fine with how we've been doing it ruth i'm fine with the i get the email notifications so i also i'm fine with it i think that um if you get a chance to um help mr lightfoot out that would be appreciated um when it's feasible my second question on this is that i don't know and i don't keep up with the news as much as i should but i think our positivity rate is way above eight percent right now and we're still listed as in stage two and we still have kids and buildings and we're still talking about elementary being in the end of november so i'm a little i don't understand can i address that in two different parts for you so i think the first part of your your concern with we are way above eight percent and we have kids in the building absolutely i will tell you though that prior to the staff situation at the wheatlands and still stands between students there has not been any link that the buildings are the source of the infection and so these students most of these students would still be coming in for related services in the buildings meeting with providers they are only like we said coming in most of them two days a week for a couple of hours they would still be in the district receiving the related services but that's a lot longer time than just related services would be they wouldn't be in for related services for two hours no but it's but again most of thank you we couldn't shut the ho um i i think what uh mrs doyle was was getting at is that uh you know we we have we have some metrics but we also are seeing these rates show that you showed the rates going up up and uh i have heard that there are many predictions that after thanksgiving weekend that we'll see even more of a spike even if we saw a plateau for a few days prior to that um so if did i hear you correctly or you know are you where are you i guess i'm asking what you're thinking since we are at a board meeting we may as well find out conversation instead of wait for an email no we have been talking there's a number of school districts that are you know in the area that have already made this decision either to stay in full remote or to move from their hybrid to a remote setting now so it's my recommendation to uh to remain in this pause stage two for the k5 for the due to the area metrics the you know the future predictions the additional climb and the numbers that we're talking about at least until the beginning of second semester and be revisiting this in december and uh to make a decision prior to going on winter break if we are able to come back to the hybrid model that we've talked about at the beginning of january or not um like i say you know plainfield 202 has already put this out the naperville 203 until at least the beginning of the second semester valley view as bowling brook romeo bill 365 made that decision i read in the paper today kanelyn moved from their from their hybrid to fully remote due to staff and student absenteeism and the rising covert rates i don't see anything changing over the next week that would change this decision to you know to hold this pause for k5 until at least we come back and i also think that parents the parents appreciate knowing so they can plan for the month of december annie but i think i i think what also lori was asking that we we we do still any anticipated changes with the students we do have in the building in the buildings currently i know that we've been largely successful which is which is great for them but given you know the current numbers do you are i don't any anticipated changes or recommendations to pull to pull that back those are conversations that we have been having um considering a lot of conceptions are a lot of factors considering a lot of factors i mean there's obviously two ways we can do this we can continue to going forward with what we're doing and issue adaptive pauses when necessary or i think we're starting to see more districts make this decision is to pull back and on the on the uh the students in the buildings at this time just because of the cover i mean the covert rates are 18 and oswego and they're the number of new cases for every number of new cases for 100 000 for every seven days is over 600 i mean these you know there's there's multiple people died today from it in our in our own county and uh this you know we're we're in the we're really in the throes of the pandemic so why are we not following our metrics in this plan i have a piggyback question really quick just about that because i i noted in in your presentation that on november 6 they began including probable numbers as opposed to confirmed numbers and obviously rates are still rising you know regardless of its probable or confirmed even if it was only still confirmed they would be going up but would it be at 18 i don't know like you said there's no way for us to separate those numbers have we considered it all in light of that change and how they're counting numbers changing any of our metric numbers that we're using so we had that discussion and at this point there hasn't been revised published numbers out of the state or cdc or any of the other groups that publish numbers we're still really in line with where they're at but one piece that we've really added to that equation is looking at the other things that play a factor into that so especially our own metrics and so the wheatlands being a perfect example where we saw even though the number wasn't significantly high we saw a potential connection there and called that pause so there's other bits of information that we maybe wouldn't have been able to predict the importance of at the time of developing all of the metrics i don't want to discount the area metrics they're very very important and they inform our decision at this point it has been that difficult balance between the most needy students being in the building receiving the services and the things that they need with pushing all of those remote and having those staff members back out again though like we mentioned there would still be some related services so we're kind of in that weird balance point as dr sparlin said this is a conversation we have multiple times every single day there's not a perfect answer in either way i think there's going to be unfortunate consequences from either from either direction we as a district can't discount the fact that we do have cases in our district certainly we do both students and staff members where i think we're a little bit different is the volume at which we contact trace and can figure out where some of those cases are originating from and try to ensure that we aren't the source of transmission in the schools so we don't we don't have a perfect answer i guess it's our answer at this point and i just want to bring up that you should adjust the metrics at this point is that the summation of what i'm hearing so that there hasn't been any movement page as it were so so there hasn't been any movement like the state of illinois for example in the regions eight percent is still their mitigation number so above eight percent for three days can then push you into mitigation which the entire state is in right now as well as the cdc numbers for low medium and high risk they haven't adjusted their numbers and not really having any other source to follow at this point i wouldn't would be compulsing and i hate for us to react and change the numbers because they're higher at this point it really has to be an environmental examination of where we're at specifically within our district and make the determination on what's the safest as well as beneficial environment for the students while retaining that choice for the parents as well and for whatever it's worth and i want brent to offer his opinion since we just talked about that too um because here's your chance thoughts yeah that's fine okay i've i'm thinking different um and my concern here is that we've been really clearly communicating that this is a grid with data that we will be making decisions based off of and i'm seeing contrast and it's probably because i don't see the whole picture from where i sit um but i'm seeing a contrast between what i see reported in all these little things i can see where kendall county is today all that and where our school district is saying we can still say that we actually are within these numbers um what can you explain why i see different numbers than these so seven to the seven point nine percent right absolutely we aren't denying the fact that the regional numbers and the zip codes that we monitor are much higher i will say that at the time we developed this plan of course the numbers looked very different and there's not a lot known about covid and the restrictions keep changing and the guidance keeps changing and we're you know something's dangerous and then it's not and you know so we're kind of reacting to this a little bit i don't know that making a change to the metrics is the best move at this point because it would be a completely uneducated guess on what the metrics should look like that's not what i'm sorry that was okay i was asking so but we don't want to say that we're not admitting the fact we've published the numbers and they are much higher on there one piece that's really important that is listed underneath the metrics on our website is the statement that the metrics are one piece of the puzzle so we have no point any one of those things that we consider could throw us off if we don't have the staff to run even if the numbers look great that could throw us off you know ppe becomes unavailable that's another reason we pull back so there that's one piece of the puzzle and to this point prior to yesterday afternoon we felt really confident that there had been no evidence of transmission within the school setting and so this this was new for us yesterday afternoon every day something new which triggered every hour conversations that were that we're having right now um so in regards to what he said the board is comfortable with the with the k5 uh information not coming back in november you know pushing this off till second semester that's what i just heard if that's what your recommendation is that is my recommendation i don't know yeah and in regards in regards to the special education piece that we do that we're talking about now i'm real nervous about that i am i am too my recommendation is to pull him back and but i need to have a conversation with denise and exactly what that looks like so we can communicate this out to our families to so everyone knows what that looks like and that could happen very soon meaning this week that makes sense there's some practical things there that and dr sparlin you're basing that decision to pull special ed back to remote on what is actually going on at the schools with the staff and the students from special ed correct because that's what i agree with and i'm glad lori brought up the metrics but i think that the metrics as much as we would like to cling to that chart as we would like to cling to anything the most practical thing to do is watch what's going on right in front of our eyeballs and do the best we can to make sure everybody has what they need to be as safe as they need to be or as safe as we can possibly make them and that's about all we can do in this world you know we can talk theoretical but that's not what's going to save lives or what's going to make a difference for these parents and i agree that we have to do our best to try to keep kids in school who need to be in school and who don't have a great situation if they're not in school well i appreciate the conversation today it's very meaningful and i think i thank you for that it helps give the direction and we'll be getting some information out very shortly thank you uh well we we have an hour and five minutes till it's tomorrow one way to prevent covert spreading is to have a very short board meeting too late for that we're on action items and and my computer logged out from it's okay in action someone can help you so i'm right on my paper version here thank you ursula and we're on to action items um 8.1 would be first good good call ali thank you does anyone have any question on bills for payment there's my page nope can i have a motion i make a motion to authorize the payment of bills in the amount of eighteen million one hundred and twelve thousand four hundred and ninety two dollars and forty nine cents as presented swanson aye mrs doyle aye ms morgan aye mrs croner aye mrs moyer aye mr lightfoot all right motion passes 6-0 item 8.2 i make a motion to approve the transitional english course to be offered at oswego and oswego east high school for school year 2022 mrs croner aye mr lightfoot aye mrs moyer aye ms morgan aye mrs swanson aye mrs doyle aye motion passes six zero before we start on eight three i'd like to make a motion to separate item five colon 120 to be voted on separately can you just tell us what that refers to brenton that is specific to that language regarding babysitting ah thank you so we're voting on to separate that not on approval of either thing so i'll list that one's in a separate motion well we have to vote to determine if we will do that first so we'll just need the roll call because we have a motion and a second miss morgan hi mr lightfoot hi mrs doyle aye mrs swanson aye mrs moyer aye mrs croner aye motion passes 6-0 maureen is on the line and just for clarification five 120 did go back for review and changes were made by what i'm seeing i'm just still not comfortable with those so i'm voting no okay unless anybody else agrees and we send it back again maureen we could send it back again i mean i don't know if any of the changes would make me happier if you'd like do you think that there would be was there enough discussion the last time it was sent back to warren to second discussion there was would that would further discussion substantively change your recommendation i don't know i haven't discussed it with the committee was there enough left on reason i know but yeah you're right but it's just trying to come up with i for me what i want to know is is that a waste of the committee's time um because they've already discussed it twice and they still haven't changed it to something that would substantively matter to the majority changing it then we haven't met again so if you want to send it back to committee we could yeah i would send it back would i make a motion to send it to committee see what they have to say ellie not like an emergency no i don't think that any of that is an emergency what so if you'd like to make a motion to send that back yeah i'll make a motion to send back all second five cool and 120.

well okay but if you if we're doing intramurals right at the junior high for sports i think that's where we're still at that had been voted on right maybe that's what that is right and so what i'm wondering about that is um it's so what how much how much yeah like so then how much are we paying for the intramural stipends if we had if we had school this year if we were in normal school with athletic i mean we would we we would have gone to a robust intramural program that still costs to cost money right christie that's where you're getting at it okay right okay and so if we were to cancel all that that's where you get the savings that you just put on the on the docket i assume correct okay thank you for clarifying that thank you any other technical questions of that sort of nature um i have one left that didn't already get answered so it sounds like we're all kind of asking the same thing um the regular staff numbers that you used in your projections both for the five-year projections of financials and for the projections of savings is this based on like the regular levels of staff or is this based on in some areas the increased levels of staff that we had discussed due to covet needs that would be probably that we had talked about might be temporary needs um did you use the number we're currently with the expanded number or did you use the typical number i i use current staffing levels so i i'm not so without the additional um whoever was was on staff at the time i ran these analysis so no not projected staff just who is currently on our payroll so not like the extra janitorial and health uh what are we calling them how screeners health aides yes but then that also doesn't include and maybe it's nominal um dean is that the the dean's a dna payroll right now yeah they are in the payroll okay um but other you know like the monitor bus uh bus monitors are on payroll i think the only thing we rift were um um recess recess senator recess that's something that was very small right it wasn't coming out okay okay that was that was my question there again i'd like to reiterate i think that this pandemic has shown us just how much more than academics schools in our country not just here but in our country schools provide a heck of a lot more to the community than just the strict educational i know dr sparlin and i have had this conversation just in his own family um with with prior educators how much more we provide with social emotional learning and even feeding kids and providing all of the things that we can to provide a solid academic environment to as many kids as come through our doors and i think that for me that's why when i'm looking at academics i'm seeing that we need to be looking at the whole picture um which is why i like these these different options um but i also wonder if it shouldn't be some combination instead of just all or nothing of one thing so i with that unless anyone else has specific questions like that let's let's just talk um i think that we need to plan dr sparlin um for between four to six million if you'd like to come back um with some ideas that are in that range so that when we do know where is the board we are heading the four to six million range is what we're looking at and that's the best we can do right now so um definitely that would be the first question we needed to have you answered i think uh lori i think this is on our we have a finance and facilities meeting virtual now tomorrow night because of the news rules and i believe this presentation is going to be at that meeting so is there anything specifically that brent and i should be looking for let's discuss yeah that i actually do think that there's some aspects of this choice that if each of our committees um are having meetings in this next month before we meet again to make some decisions on this it would be good to hear from our diversity equity inclusion committee because this will affect how different students can access all of our opportunities potentially so we want to make sure that we've considered that from a teaching and learning standpoint we need to understand what that can what different things will affect our academic success and policy and legislative i mean i don't know can you ask the state to give us more money maybe a letter writing campaign or something but but in any event it probably hits your committee the least i guess is what i'm saying does does everyone kind of agree that we should probably have all of our committees at this kind of level we should probably have all of our committees kind of look at this in before we would meet for our december meeting if you have a meeting scheduled tony i know that our next um equity advisory committee meeting is december third something december second second okay and when is our december board meeting uh the sixth or seventh seventh seventh is the seven so your diversity committee is meeting already scheduled to meet before that obviously the financial committee or the finance committee and facilities committee of which this would be a big discussion both from a financial standpoint and from the demographer's report you're gonna have a big meeting tomorrow um is meeting tomorrow um which well obviously before that what about teaching and learning what are your current plans on that committee we do not have a meeting i don't i don't believe we have a meeting scheduled for it um but we will we'll get we'll get one on the calendar okay before the december before the december 7th was it so i think if you can kind of take a look at this and and here's the the here's just my thoughts on on how to look at this as a committee that's a good question i would ask that all of our committees understand that their piece of it is not the only thing for us to consider that we can't just look at building space and money we have to think about the curricular benefit and equity components that for equity and curricular we understand that we have to think about facility space and money and that it's not a matter of all or nothing for any of our committees either that would be the only thing i would i would ask um i am curious how as representatives of the committee of the community and our administration and staff knowing that as a board we've decided that this is what we're looking at where where is the favorite path will one emerge that seems more preferable to others that's that's all i would ask i don't know if anyone else has thoughts about what they would like to ask our committees to work on i would also add i know for our committee there's always time for public comment which very rarely is there any public comment and obviously we're meeting virtually so if people had a burning desire to make a public comment at one of these committee whether it's teaching and learning or financing facilities they can email that to ursula states it on the agenda it's on the agenda which is listed on the district website great and again we have to follow modified pandemic procedures um as we continue to roll in and out of different levels of capacities um and in and out of virtual which is we're going to talk about that after this great that was the sarcasm under the mask i know that we just didn't get to see the facial expression right yes okay so um thoughts um where do we want to lean where what seems like something that would be the least odious of some really unfortunate choices to me the idea of going down the path of closing a school um doesn't seem to have the the cost the cost savings that we need to to and yeah that doesn't seem to have the cost savings it also feels to me like a pretty major change um you know with pretty you know pretty long-term you know impacts and it wouldn't be nearly as easy i think to reopen a school um in a couple of years should illinois you know start doing what it should do to fund our schools um so to me that doesn't seem like a great avenue to explore so i would say that a mixture of what we of some of the other options like what are you thinking well like uh looking at a percentage of staff cuts and a as well as a percentage of um the athletics and activities and however that shakes you know whatever the recommendations or suggestions are general thoughts on 60 40 each way like if we're trying to get to the four to six million i um you know i kind of did well in my head i had like the a two percent for like if we did two percent for staff based on the numbers that we're looking at that would put us at about three million right wait i'm so sorry can we let them figure that out yeah that's what i was saying yeah i mean and then like i don't need if i know if i necessarily want to say 60 40.

yeah mrs doyle aye mrs swanson aye mrs moyer aye mr lightfoot aye mrs croner aye ms morgan aye motion passes six zero will send item five colon 120 back to committee for a review may have a motion on the remaining amended i make a motion to approve board policies section two school board two colon one two five and two colon one six zero section three general school administration three colon three zero section four operational services four colon three zero section five general personnel five colon three five five colon six zero five colon two two zero five colon three three zero and then section seven students seven colon seven zero seven colon nine zero second miss morgan aye mrs doyle aye mrs moyer hi mrs croner aye mr lightfoot aye mrs swanson aye motion passes six zero item 8.4 personnel report i make a motion to approve the personnel report as presented mrs doyle aye mrs swanson aye mrs moyer aye mr lightfoot no mrs croner aye ms morgan aye motion passes five one can i have a motion to adjourn i make a motion to adjourn

i just want to say i'm just looking for a direction because if we know that as a board we're not looking to head down the avenue of say a school closure and we want to be looking at the reality of the need to change some of these boundaries for an elementary thing there is a time frame that we really need to take a look at so i do want to give them an idea if if this is just overwhelmingly like hey no we do not want to touch extracurriculars or hey no we don't want to touch buildings that's that's the goal that i have here as usual i wish i had more information for me you know what you you feel like you need more information and then we get a lot of information and then you have to understand a ton of information and then there's more information and yeah that's also what i want to talk about i mean i just we can do that maybe about our expectations when we are present our expectations of the administration when we're presented when they do when we give them some feedback and when they present to us is that certainly we can ask for additional information and say could we you know a b or c but i don't think we can go down these uh paths that we went down in previous years um and upend every plan that is presented to us um so but so what i would so i'm just gonna say from in my piece um and i'm only one person i i don't really have an interest in exploring the school closure i would like to see um suggestions around the staffing reductions and the extracurricular and athletic um areas thank you all right let's head down to the quiet end of the room i'll jump in here with a couple of things so um i like what you said before i think i think things are going to come from each of the three buckets i i would close in elementary and junior high that's 1 million dollars i would find uh look to find another four million so a total of five in staff reductions i would also like to explore the possibility of working with our bargaining units to make adjustments in the sports stipends because that that is a potential avenue where we don't have to reduce sports but we could realize some cost savings without harming a lot of folks okay so i've got that for you all right did you mean five million on staff or five percent just so i'm clear i was working towards a total of five so five million total oh that's your total gotcha okay okay so four four million instead okay ali tony do you have a particular ways that you're leaning tony i know we wanted to also add in a concept of the operations budget operations budget and also anyone who is not in the classroom directly with kids is my pick for first staff cut so you would go down the avenue of staff cuts and operations cuts okay okay allie thoughts um i mean i think brent's right i think you're gonna have to take a little bit from everybody at some point in some way and i think you know my hope is that you know some of our bargaining units will you know step up and make it a little less painful for kids and i don't even know if that's a possibility but i would hope that in these times with so many people struggling that something could be done and your appetite for a school clothing or not clothing closing i i mean i mean at this point everything's on the table okay there are ideas that i like a little less than a little more than others but at this point i don't think again i think this list is a jumping off point for administration i don't think that this is right the end all be all i think no this is this is a conversation to head us where we can focus their efforts because obviously at this time as heather said this is not the time for a 70 page item list or anything that we've done in the past they're also trying to plan two completely different school years at the same time um that change on a daily basis and we're in really critical circumstances for some unknowns in a lot of areas so i i tend to agree with that myself that i do think i do tend to think that we need to try to spread this and not make it all just one thing because each piece is critical i think as dr sparlin had said i'm hearing that we will have some natural reductions as we have for the last several years we'll have more we don't know what yet because we don't know which kids would come back um or if they will or if another development will spring up for for whatever reason with a boundary change or anything like that so i think my thought on this is that when i'm looking at the whole picture of this year with with kids and with what this whole year is doing i i'm really disinclined to upset the routine and the things that they're hanging on to for when it's done as much as possible and if that includes when it's done i'm going to go to wolf's crossing or when it's done i'm going to go to lakewood creek elementary i'm i'm disinclined to take that away from five or six hundred kids and put another unknown on a huge group of kids by closing a school i just feel i i just am worried about that i'm also disinclined to take away those clubs and activities this is including honor societies this is including service societies they provide valuable services to our schools but more importantly this is the thing and when we talk about being a trauma-informed school district for me i don't want to cause them more trauma just by being in our school district as much as we can possibly help it and for the kids those are the things in their daily lives and their daily routines that i think in my just in my opinion would probably end up with the most i would be more inclined to talk about a school building [Music] because it looks like we might have some ability i did want to ask about the school building concept is how long could we close a building for and if there is in our projections and i think that i don't see an end date in these projections over the next five years that this wouldn't be something we would be only able to do for a couple years this would be something that would be ongoing and there might in fact be some potential rental income coming from that as well because the building's not going to go away so i would be inclined to think about that but also i think for me it would be more in staff cuts because some of that will happen naturally because um for me what i'm seeing is that the outcome of this year is that we are a district with one to one technology grade six through 12 which completely changes what staff we need in what areas so i feel like this will be the least area of student impact it will be the greatest area of student impact for our staff that are already doing way too much this year that are already underpaid in some ways in some jobs this year and other years and i know that that's not what it means to be a good choice but for me what i would say is i would consider i would consider a school building i would probably consider one building and that would be at the junior high level just because of the numbers and then i would consider the rest coming in through staffing and i actually do like tony's idea of the operations budget cut as well because i agree with her i've seen over the years we can always find a little bit more um but at the same time i don't i don't know how much more there is so that's just kind of my thought um ruth i would agree with allie that anything needs to be on the table and i would eagerly anticipate here you know if if administrators you feel that closing a building would be the right step that i would be able to get behind that you know if you really thought that this is the best you know way to go um but i agree that that would cause trauma when we're already i'm sure people are already sitting at home freaking out right now and compile i'm sure i'll have some emails already when i get home and and that's great that's fine is it important yeah yeah and i can't say i blame anybody for doing that absolutely not we do too you're absolutely right um so i would say we need public input we need opinions and um we'll be happy to listen to that and yeah i've already shared quite a bit of my opinions already no you're nothing opinions are something i think every board member will always share as a commonality which is why democracy works okay so dr sparlin what i'm hearing is um some interest in taking a look at potentially what your your please forgive me if i'm paraphrasing what i think our group is saying as a whole but what we're saying is don't hit anything too hard please present us with what you think will be the least impactful and least traumatizing to our students and that our students level of cost reduction is what is the number one priority we are far less concerned with other reductions than we are with things that will directly impact students which is just how we began the presentation but what that means in this case is we want to be looking at these buckets and we want to hear truly the least impactful and and i will say because i have been through this every year for the last five years i have and i've seen the 70 item lists and every year and i am very sorry to say this and i don't want to put more on people but frankly i'm disappointed every year that every single year it's always considered more impactful to students to cut an administrator than it is to cut a reading specialist every year i have seen that come back from administration and every year i believe that that can't possibly be true so i would really be highly disappointed to see this come back as cutting administrators would be far too detrimental to our students but let's take away the people that help them learn to read every day that would hurt my feelings and i would be a little annoyed to say the least just putting it out there that is really i hear you i hear what you're saying that bothers you bothers me i think i think that was really critical i think um i think we i think we all said reading specialists no way and we and and that got you know taken off the list but i think too to say that it was an f that it was a statement that an administ administrator is more important than a reading specialist i think is kind of an unfair statement given the fact that we you know given the fact that of all the information that we know around cuts and whatnot but so i heard what you said i think you hear where i'm coming from um but that was your opinion i understand and it is rough because heather i have listened to this every year and every year it's been just this rough and every year this has actually been the exact thing that's come back even though we say no that's why i say it so i would just i would just suggest that perhaps there's something about my statement that you don't understand and we can agree to disagree i think heather understands but i think that heather i have to say being in those situations for as many years as i have i would trade a half a reading specialist for probably 10 administrators and that is no offense to administrators it is just that when children don't learn to read like the entire thing falls i know i know that and i know your opinions on that i just think it's like kind of like pot shots right now and we just don't need to do that like we don't but we do need to figure out where we're going to get money and these kind of i didn't intend that in any way shape or form as a pot shot at anyone i just so i appreciate that you didn't feel comfortable hearing it and i appreciate how you took that but at this point what the point is is that when we come back and do this we're not going to spend three more meetings determining what to do right so this has been an area that five years in a row has come up and we do not have the luxury of time wasted down that path when we have all agreed which is the entire point of this not to criticize any individual it is really about creating a solution that will be comment was not critical though do you does it matter well what you're it was it's some direct but heather whatever you're asking is that you just said my opinion but and that's fine that's more i i hear you and i understand where you're coming from i i i'm going to ask you i'm going to ask you to take this offline with me later because clearly you're not happy with me right now and i can understand that but this is about the job i think i have all right you had a right to say what you said i said what i said we're having our exchange i think we can be able to be done with the exchange now but please you know then please stop asking if if what i think is valid right because i do think that i i heard what you said and thank you for sharing that your opinion is that you disagree so i'm going to ask that we move on let's please let's thank you i appreciate that yes thanks because we have so much more to go through here tonight moving along way too long reiterating this stuff that we've already said so just keep going you know i think we're going to move on um to the fact that we've given you where we think we want to go you've clearly heard the opinions of of each board member in attendance and i'm sure mr bauman will have an opportunity to provide his as well so we can move to your next informational item all right very good christy you want to exchange positions with uh theresa good evening teresa how are you good thanks for being so patient out there all right item 7.4 is to review the decision-making process for stages of in-person instruction that's what we've uh titled that we need to talk about our decisions for uh decisions for in-person instruction to provide the board with information on the contact tracing uh process as requested so um teresa's put together a short presentation uh that we will answer those a couple of those questions and then we can have a discussion on what needs to be discussed okay so um so this is just a review the same slide that we presented when we first went through our stages for the district reopening plan again our priorities start with minimizing health risks for students and staff while maximizing as much time for in-person instruction as possible we want to make sure that we retain that choice for families to determine which educational setting is best for their students and then of course prioritizing the return of our in-person students starting with those with the most significant disabilities and then moving on to our youngest students that directive comes directly from the isb and idph joint guidance that was released over the summer people often ask and this is probably the number one question that we address is what leads into determining which setting is feasible for a district when we look at remote versus in person or a combination hybrid in between for us one thing that we monitor very very closely many times every single day is our our own covid data we're going to go through in a few minutes what that contact tracing looks like but we have a very good handle on what is going on within our own district at any point in time additionally we take a look at both local and regional metrics we measure the four primary zip codes that our school district services as well as we are part of region two for the idph and then we look at state and national data ppe availability is a big one for us making sure that we have adequate stock to supply that as requested for our staff members who are working in the buildings adequate staffing levels making sure that we have people in those buildings any exclusion and isolation requirements and then of course the ever-changing guidance revisions from idphsb and the kendall county health department to give you a picture of what we have going on right now in the stage that we're in we have currently 380 students that are registered as in-person learners for our self-contained special education department not all of those students have been attending that number has gone down as the weeks have gone by parents retain that option to move back into the remote setting at any point in time and we are starting to see that go on a downward and we have approximately 200 teachers tas related service providers that service those students we are operating classes in 18 of our buildings at this point our average class size is between four and eight most of these students attend for two days for about two and a half to three hours on those days that's not inclusive some of the programs are running up to four days but most of them are attending two days for a couple of hours this is a look at the area metrics this is calculated on those four zip codes or primary zip codes one thing i want to bring back to you which is different from the last time we talked is that beginning on the 6th of november idph began including probable cases in the totals so probable is defined as somebody who is both symptomatic and exposed but did not get a test result so those are now included in these positivity numbers um currently the last metric that we had up here was 18.16 the seven day positivity rate that's a rolling average and then the number of new cases over seven days for the population balanced at 100 000 is 604.2 new cases as you can see on the graphic we hit a high point several days ago and we came down slightly and we've kind of plateaued right back there at that spot again if we look back at where we are in our own stages of our reopening plan we are remain at stage two at this time this is having just select programs and related services in our buildings we established a number of metrics that were supposed to guide our decision those are still one piece of that decision that we constantly monitor in addition we have our own data we have our own availability for staff as well as students ppe a number of other things that we've we've realized now that we're in it this far that we need to consider i wanted a quick review and adaptive pause with you this is the term that coins our ability to either delay moving forward at any point in time in our stages or pivoting back to a remote learning environment and that doesn't have to be district wide this point of it being adaptive is that it can be in response to any set of students or staff members a class a grade level a school we went ahead yesterday and placed the wheatlands elementary school into an adaptive pause this was our first time doing this we had a number of staff members that had received positive cases over the course of about 12 days and we felt this was the best decision the ppe that we have provided to our staff members that are in our buildings the this these items are stocked in each of the buildings that are operating in person learning we have the face masks that were both state provided as well as district provided along with shields gloves gowns plexiglass shields goggles and then we've expanded our n95 masks significantly we currently have about 180 people on our list that we're going through for fit testing n95s require us to go through a fit testing process with each of those individuals to verify that they are fitted appropriately to that manufacturer and the correct size is being used we have several nurses that have been trained in doing this and they're out across the district doing that on a regular basis our mitigation strategies include social distancing wherever possible six feet or further frequent cleaning sanitizing we have sanitizer in every classroom and in common areas throughout every building face covering requirements daily health certifications for students and for staff members and then we have exclusions that we monitor as we go through contact tracing i wanted to bring this back to you as well this is when school districts were to consider what the most appropriate setting was for their schools and their students to learn per the cdc there are four points that they cover one is promoting behaviors to reduce spread maintaining healthy environments and healthy operations and preparing for when someone gets sick again it reiterates that schools need to determine in collaboration with their state and local health officials to the extent possible whether and how to implement each of these considerations while adjusting to meet the unique needs and circumstances of the local community implementation should be guided by what is feasible practical acceptable and tailored to the needs of each community this is an important point because as you look around the state you'll see that there's likely not two plans that are the same as school districts move forward with coming in and out of in-person and hybrid plans and that's because they're all responding to what they feel is feasible practical for their own communities it's difficult to read on this slide but for those um for those of you that have this pulled up that is a live link to the top and this contact tracing information is posted on our website i just wanted to walk really briefly through this with you because a lot of people don't understand how we know so much about what's going on in our district we have a covid reporting form that's available on the intranet and is accessible to all staff members across our entire district this form is utilized to track any person student or staff member who is symptomatic exposed to a known case or positive for covid19 once that initial form is completed the primary information is gathered that is sent to the nurse and the csn that are over that building or department that then results in a direct interview with that individual and that nurse and they determine whether or not there was in fact an exposure or gather more information on the symptoms or the testing that was received if we need to we also come back at this point to any of the teachers bus drivers anyone else that might have been involved in that situation if we're contact tracing a positive case the nurse then completes a covet 19 nursing investigation form this form was developed to follow that idph decision tree so as nurses complete that it asks for certain information about the individual they're reporting on and then given whether the answer was yes or no it takes them to a different set of questions and walks them all the way through that and at the end that comes out with whether or not there's any exclusion so quarantine or isolation for that individual and if so it will say is it a 10-day isolation is it a 14-day quarantine it'll give that instruction that then results in a form being completed based on the results of that tracing and investigation form that is sent directly to the individual whether that's a student's parents or a staff member and we copy the building administrator or department head so that they're aware of what the exclusion period is and then hr follows up subsequently with any necessary information on how to calculate or account for any missed time absence change of their primary location any positive case is also then put onto a tracing form that is shared with the health department that includes information on the county of residence that the individual that's positive is noted on anybody that's then determined as a close contact meeting six feet or closer for 15 minutes or longer is also then recorded and traced back through and if they subsequently become a positive case then this whole system starts back over at the start again we are really cognizant of protecting personal health information so as we communicate back with co-workers administrators and so on only the exclusionary information and necessary questions for contact tracing are communicated sorry i went really fast i know it's late what what questions can i answer for you can i just clarify real quick when you say we're really cognizant of protected personal information i am i understanding it correctly when i think that what that means is i'm not going to know if it was a student or staff member that put me in quarantine and i shouldn't because that's their protected information is that what you're saying unless you're part of the investigation and it's unclear as to whether or not there could have been a close contact so in like a teaching position where someone might have worked with a student we might need to know more about that particular student in that that situation but a co-worker may not necessarily know if we've been able to positively identify that there was a close contact we aren't going to go say it was mary smith for example right and we wouldn't put that information out for them no no but along those lines what if it is a teacher who comes in contact with a kid and um the teacher comes up positive later and doesn't know the names of the kids because i know that we say we're self-reporting or doesn't know the name or they're a substitute teacher or you know what i mean and they don't have for a million other reasons so this form is um widely used in the district we have over 800 reports a lot of them in the investigation process don't follow through to be positive but there are potential i think i might have been exposed or um i think somebody else may may have been positive because i heard it through the grapevine any of that information don't fill out the form that's my question so what if you heard it through the grapevine and they didn't fill out a form then we would ask them however that information came to either the district or an employee or a family member or anyone to report that to the school and everyone knows that that first step is the reporting form including calling a student in sick so if a student calls in parent says so and so you know vomited last night all that information is collected on the form it results in a nurse calling that parent and walking through that with students so that that's the key piece for us is the reporting how long does that take this process um every day we don't know what i'm saying is so say somebody says to you hey i tested positive i filled out my form these are the people i was around how long does that investigation take before the people involved usually be notified or the following morning at the latest it's very quick we have nurses that are watching this after hours not overnight but late into the evening and on the weekends and then all of our nurses and csns are on this sheet all day every day and then myself and a couple of other leaders in the health services department are watching it as well are you doing the same thing for your staff who calls in sick or who can absolutely so we're following up with everybody everybody like i tell you it's been over 800 that we've followed up on as far as call-ins and reports rumors etc every one of them is investigated using our nursing team yep tony can i ask another i'm sorry i didn't hear what i didn't see you over there go ahead um i just noticed on here that you had referenced the cdc whereas before we've been very carefully and purposefully distinguishing between our requirements as a school district from idph and the cdc because they've been different sure so this isn't any sort of specific guideline this is just a consideration for schools as they look through what what factors should help to lead decisions so this isn't guidance that we're following from cdc but more considerations and discussion points this is actually this portion of the cdc guidance is referenced in the idph manual last question i have can we please have a status update on um all of our facilities how are any of our facilities in that adaptive pause that you mentioned the wheatlands currently is and that was based on a number of staff positives over the course of about 10 to 12 days we were able to with high certainty identify some of those individuals that had had been exposed outside of the workplace following your protocol exactly um and then some of them there were there wasn't a clear other reason so i don't have abundance of caution um since we're not able to determine that the school wasn't the site where maybe those individuals were exposed to each other and and subsequently tested positive for covid we went ahead and closed that building until november 30th that will allow the quarantine periods for anyone that's positive to expire as well as at one o'clock today when that building was closed it is undergoing a very deep clean and we'll sit empty until the 30th and that would be our call on any any building our nurses are watching for patterns if there's any connection to epidemiologically link any cases together that is certainly our first step is to to call that and as dr sparlin mentioned earlier this was something that we even watched on a weekend and were able to make that call on a sunday teresa i appreciate all the stuff that you're doing i want to keep this brief because i don't want to get into the details of all this but who is supposed to make sure that the teachers i know we're paying for ppe who's supposed to make sure that those teachers have pv ppe that is appropriate for the situation because i've heard from several people and special many people that they're not getting what they're supposed to have and that concerns me deeply because i see it being in the budget in the operations and i don't see it on the people and that is where it's supposed to be so it's a mix of answers so i saw i saw and heard from some of the same individuals that you did over the last few days so i spent quite a bit of today in calling and talking with some of those individuals and understanding a little more about the situation i think it's really dependent on the program the classroom the school and we do know that ppe is deployed and is in every one of our buildings it's a matter of that maybe some misunderstanding on the chain and how to to get it or a misunderstanding that we perhaps were hoping to really maintain that stockpile and not go through it quickly and so dr sparlin did communicate with all of those teaching staff and in those programs over the weekend to let them know that it's not a matter of cost we aren't trying to keep them from utilizing those materials and then today i sent out some information to all of our administrators to make sure that there's a very clear understanding both from the administrators on who they're contacting when ppe runs short and how to reorder that as well as at the employee level knowing who they're supposed to go to whether that's the lead in the classroom their program administrator their building administrator and understand how to get that ppe i will say that there are some individuals who have spoken up and said that they don't want to necessarily wear things people have opted out of the offer for 9.95 i'm not going to say that that the system was perfect we've never done this before we know it got out to the buildings there maybe was some gray area there and we hadn't heard from these individuals until recently so now that we've we've identified the issue i understand that tomorrow morning we're beginning on-site visits to make sure that each of those programs know exactly where their ppe is at and as i mentioned the the addition of the n95s the state only requires those for nurses who are evaluating potential cases and for cleaning staff who are cleaning up after confirmed cases and as i said we've got about 180 people that we're going to be deploying those n95 fitted masks for so again we're trying to exceed the minimum requirements for ppe for our our teachers and our staff in the buildings yeah thank you and we'll remain a source so if they have any questions or if anyone listening or anyone heard anything we certainly don't want to to hide behind any misunderstanding like we absolutely want to know if if this is a concern right um yeah i i think it's great that you're keeping track of a lot of paperwork but that's a bureaucratic step in an epidemic time which has to happen but people have to have the equipment and people have to have it when there's kids with medical exemptions that do not have to wear a mask in return correct and for those classrooms they were prioritized as the first to fit for n95 masks wherever there was a student that has an exemption additionally we've deployed plexiglas shields and we've provided the shields that can be worn by the teacher or the the employee working with the student as an additional ad to that safety measure we understand that the students we have in the buildings are high needs and that it's not always in fact very rarely able to maintain an entire day where you're six feet or further away which is why we've implemented additional ppe and why we've opened that line of communication and reiterated it again over the weekend from administration to those employees to know that their health and safety and the feeling that they're they're being heard and supported is very important to us and we want them to come forward and the number of them that i talked to today we're appreciative of that and i hope that we can continue with our site visits tomorrow and and continue to help spread that that support can i ask a question just only sort of off topic so when we're talking about adaptive pauses with um the current state of affairs around us and other districts who are getting ready to go on adaptive pauses but with the holidays coming up what is i mean as a board i assume that it's dr sparlin's decision to make that happen i just for my own sanity wanted to make sure that was true that wasn't the question i thought you were going to ask so i'm going to end up with one more question um but that is a good question that's brent's question you took his question i'm sorry it's late so uh thank you for the info yeah so my question is this um i'm a little i'm sure you're hearing this too i'm a little frustrated that you know the board voted to return some semblance of in-person learning and we've had to delay for certain reasons and i guess my confusion and concern is over the process and who's making that decision and what i mean by that is if in this case it's my understanding and it may have all changed on friday last week but prior to last friday the district made the decision that we were going to hold until january for no no november november 30th november um it was only it was merely a recommendation from the state right so then my question is if it's a recommendation why are we going there and why isn't the board making that decision i was going to say is that is that a question you want me to answer is it a question that you all want to talk about or i had assumed that it was related to what we had voted on as the stage metrics that it would be related to the adaptive pause in that plan allowing for movement into any level of remote learning to prevent disease transmission and pivoting that's that's what i had assumed just honest answer my my thought process was that the changes be it adapted pause or moving from one stage into another stage as was presented at that meeting was tied 100 to whatever the state mandated that school districts do either our state either the state or the county or anything so my question is then if it's not a mandate who's making that decision because i think it should be the board the only mandate's going to come from the governor the the health department can make a recommendation but even if they make that recommendation we don't have to follow it um i think if health department made that recommendation we didn't follow it i think we'd be silly not to uh for liability purposes but ultimately it is the board but i thought and i responded you know you and i talked a little bit about this brent and my response was that i felt that the decision i made to uh pause the k5 opening from november 9th to and talk about at least until november 30th was bait was a data-driven decision based on the metrics based on what we've provided the board here and based off of the all the different metrics that we're getting from the health department our local our own for zip codes oswego the positivity rates the number of cases per 100 000 new every seven days it's uh they're through the roof we all know this um other local school districts were making these decisions and i thought that the decision i made there was uh based on uh what needed to be done at the time because november 9th came before november 16th on this board meeting and i didn't feel that it could wait that's why i also sent this some information out letting people know that this is the route i was going down i didn't hear anything different we talked and i made a decision so again all my decisions are always made in the what's in the best uh for the safety and health of our students and staff and that's what this decision was based off of stu health and safety of kids as well as the metrics that were up that are within the board approved guidance document so is the question then as a board are we okay with him making that decision or what i want to say about that is that absolutely this is different than some other things brent and i agree if it were something like we agreed to make this cut or we agreed to talk about this at a meeting what dr sparlin is saying is that there there's that space between board meetings and i think if it is feasible to consult the board that is what should be happening but i really think if you tie his hands and say the only way you can do anything is by will of the board it's it's not a great it's not a great direction to go in a pandemic i think in other situations absolutely you have to abide by what the board wants but i'm not arguing that the decision was wrong i'm not at all right but it feels like if the board's going to vote to adopt a policy or procedure the board should be involved and then if if that means a quick phone call from the board president to say we're doing this uh is that okay um well and i i wouldn't even go that far because the problem for me is this that you are making it a situation where and and we kept saying when we went into this whole thing when we said oh we're going to go into this stage and this is how it's going to be we kept saying but please be flexible and know we got to be flexible and things might change and then we get to this spot and we say nope no flexibility and i think especially because it's november and december and january we're gonna see some stuff happening very fast that's the reason why i really think it's it's like you say if we get consulted by phone call if it can happen if it's the whole district but like the wheatlands it's it's a school and it was having a lot of trouble and i think you have to make that call and i think other districts are letting their superintendents have that um judgment call so my thoughts on that one um are that what we can do and dr sparlin in this case what he had sent out was he'd sent it out to all of us at the same time [Music] if as a board we agree that you would like me to also reach out to each of you individually to to let you know what's happened that's one thing um if dr sparlin communicating to the entire board as a whole at the same time is enough via email or if we would prefer that happen via text because that's what we do now but at the same time understanding that when you're in the middle of a situation time is also of the essence and any time taken to communicate is time lost so feasible i liked that word um but i guess my thought would be do you have a preference here as to how this information is passed along are you satisfied with the the path that sparlin has chosen um with communicating it out via an email saying this is where what i'm doing and why are you looking for more communication about that before it happens or goes out publicly tony you're on board with what's happening currently i'm saying if i get an email and it seems reasonable that's what we have to do okay brent you're feeling otherwise a phone call or a text or something so that i have in some way shared my opinion okay for the decisions made ali i'm gonna trust the superintendent to make the right decision heather yeah i'm fine with how we've been doing it ruth i'm fine with the i get the email notifications so i also i'm fine with it i think that um if you get a chance to um help mr lightfoot out that would be appreciated um when it's feasible my second question on this is that i don't know and i don't keep up with the news as much as i should but i think our positivity rate is way above eight percent right now and we're still listed as in stage two and we still have kids and buildings and we're still talking about elementary being in the end of november so i'm a little i don't understand can i address that in two different parts for you so i think the first part of your your concern with we are way above eight percent and we have kids in the building absolutely i will tell you though that prior to the staff situation at the wheatlands and still stands between students there has not been any link that the buildings are the source of the infection and so these students most of these students would still be coming in for related services in the buildings meeting with providers they are only like we said coming in most of them two days a week for a couple of hours they would still be in the district receiving the related services but that's a lot longer time than just related services would be they wouldn't be in for related services for two hours no but it's but again most of thank you we couldn't shut the ho um i i think what uh mrs doyle was was getting at is that uh you know we we have we have some metrics but we also are seeing these rates show that you showed the rates going up up and uh i have heard that there are many predictions that after thanksgiving weekend that we'll see even more of a spike even if we saw a plateau for a few days prior to that um so if did i hear you correctly or you know are you where are you i guess i'm asking what you're thinking since we are at a board meeting we may as well find out conversation instead of wait for an email no we have been talking there's a number of school districts that are you know in the area that have already made this decision either to stay in full remote or to move from their hybrid to a remote setting now so it's my recommendation to uh to remain in this pause stage two for the k5 for the due to the area metrics the you know the future predictions the additional climb and the numbers that we're talking about at least until the beginning of second semester and be revisiting this in december and uh to make a decision prior to going on winter break if we are able to come back to the hybrid model that we've talked about at the beginning of january or not um like i say you know plainfield 202 has already put this out the naperville 203 until at least the beginning of the second semester valley view as bowling brook romeo bill 365 made that decision i read in the paper today kanelyn moved from their from their hybrid to fully remote due to staff and student absenteeism and the rising covert rates i don't see anything changing over the next week that would change this decision to you know to hold this pause for k5 until at least we come back and i also think that parents the parents appreciate knowing so they can plan for the month of december annie but i think i i think what also lori was asking that we we we do still any anticipated changes with the students we do have in the building in the buildings currently i know that we've been largely successful which is which is great for them but given you know the current numbers do you are i don't any anticipated changes or recommendations to pull to pull that back those are conversations that we have been having um considering a lot of conceptions are a lot of factors considering a lot of factors i mean there's obviously two ways we can do this we can continue to going forward with what we're doing and issue adaptive pauses when necessary or i think we're starting to see more districts make this decision is to pull back and on the on the uh the students in the buildings at this time just because of the cover i mean the covert rates are 18 and oswego and they're the number of new cases for every number of new cases for 100 000 for every seven days is over 600 i mean these you know there's there's multiple people died today from it in our in our own county and uh this you know we're we're in the we're really in the throes of the pandemic so why are we not following our metrics in this plan i have a piggyback question really quick just about that because i i noted in in your presentation that on november 6 they began including probable numbers as opposed to confirmed numbers and obviously rates are still rising you know regardless of its probable or confirmed even if it was only still confirmed they would be going up but would it be at 18 i don't know like you said there's no way for us to separate those numbers have we considered it all in light of that change and how they're counting numbers changing any of our metric numbers that we're using so we had that discussion and at this point there hasn't been revised published numbers out of the state or cdc or any of the other groups that publish numbers we're still really in line with where they're at but one piece that we've really added to that equation is looking at the other things that play a factor into that so especially our own metrics and so the wheatlands being a perfect example where we saw even though the number wasn't significantly high we saw a potential connection there and called that pause so there's other bits of information that we maybe wouldn't have been able to predict the importance of at the time of developing all of the metrics i don't want to discount the area metrics they're very very important and they inform our decision at this point it has been that difficult balance between the most needy students being in the building receiving the services and the things that they need with pushing all of those remote and having those staff members back out again though like we mentioned there would still be some related services so we're kind of in that weird balance point as dr sparlin said this is a conversation we have multiple times every single day there's not a perfect answer in either way i think there's going to be unfortunate consequences from either from either direction we as a district can't discount the fact that we do have cases in our district certainly we do both students and staff members where i think we're a little bit different is the volume at which we contact trace and can figure out where some of those cases are originating from and try to ensure that we aren't the source of transmission in the schools so we don't we don't have a perfect answer i guess it's our answer at this point and i just want to bring up that you should adjust the metrics at this point is that the summation of what i'm hearing so that there hasn't been any movement page as it were so so there hasn't been any movement like the state of illinois for example in the regions eight percent is still their mitigation number so above eight percent for three days can then push you into mitigation which the entire state is in right now as well as the cdc numbers for low medium and high risk they haven't adjusted their numbers and not really having any other source to follow at this point i wouldn't would be compulsing and i hate for us to react and change the numbers because they're higher at this point it really has to be an environmental examination of where we're at specifically within our district and make the determination on what's the safest as well as beneficial environment for the students while retaining that choice for the parents as well and for whatever it's worth and i want brent to offer his opinion since we just talked about that too um because here's your chance thoughts yeah that's fine okay i've i'm thinking different um and my concern here is that we've been really clearly communicating that this is a grid with data that we will be making decisions based off of and i'm seeing contrast and it's probably because i don't see the whole picture from where i sit um but i'm seeing a contrast between what i see reported in all these little things i can see where kendall county is today all that and where our school district is saying we can still say that we actually are within these numbers um what can you explain why i see different numbers than these so seven to the seven point nine percent right absolutely we aren't denying the fact that the regional numbers and the zip codes that we monitor are much higher i will say that at the time we developed this plan of course the numbers looked very different and there's not a lot known about covid and the restrictions keep changing and the guidance keeps changing and we're you know something's dangerous and then it's not and you know so we're kind of reacting to this a little bit i don't know that making a change to the metrics is the best move at this point because it would be a completely uneducated guess on what the metrics should look like that's not what i'm sorry that was okay i was asking so but we don't want to say that we're not admitting the fact we've published the numbers and they are much higher on there one piece that's really important that is listed underneath the metrics on our website is the statement that the metrics are one piece of the puzzle so we have no point any one of those things that we consider could throw us off if we don't have the staff to run even if the numbers look great that could throw us off you know ppe becomes unavailable that's another reason we pull back so there that's one piece of the puzzle and to this point prior to yesterday afternoon we felt really confident that there had been no evidence of transmission within the school setting and so this this was new for us yesterday afternoon every day something new which triggered every hour conversations that were that we're having right now um so in regards to what he said the board is comfortable with the with the k5 uh information not coming back in november you know pushing this off till second semester that's what i just heard if that's what your recommendation is that is my recommendation i don't know yeah and in regards in regards to the special education piece that we do that we're talking about now i'm real nervous about that i am i am too my recommendation is to pull him back and but i need to have a conversation with denise and exactly what that looks like so we can communicate this out to our families to so everyone knows what that looks like and that could happen very soon meaning this week that makes sense there's some practical things there that and dr sparlin you're basing that decision to pull special ed back to remote on what is actually going on at the schools with the staff and the students from special ed correct because that's what i agree with and i'm glad lori brought up the metrics but i think that the metrics as much as we would like to cling to that chart as we would like to cling to anything the most practical thing to do is watch what's going on right in front of our eyeballs and do the best we can to make sure everybody has what they need to be as safe as they need to be or as safe as we can possibly make them and that's about all we can do in this world you know we can talk theoretical but that's not what's going to save lives or what's going to make a difference for these parents and i agree that we have to do our best to try to keep kids in school who need to be in school and who don't have a great situation if they're not in school well i appreciate the conversation today it's very meaningful and i think i thank you for that it helps give the direction and we'll be getting some information out very shortly thank you uh well we we have an hour and five minutes till it's tomorrow one way to prevent covert spreading is to have a very short board meeting too late for that we're on action items and and my computer logged out from it's okay in action someone can help you so i'm right on my paper version here thank you ursula and we're on to action items um 8.1 would be first good good call ali thank you does anyone have any question on bills for payment there's my page nope can i have a motion i make a motion to authorize the payment of bills in the amount of eighteen million one hundred and twelve thousand four hundred and ninety two dollars and forty nine cents as presented swanson aye mrs doyle aye ms morgan aye mrs croner aye mrs moyer aye mr lightfoot all right motion passes 6-0 item 8.2 i make a motion to approve the transitional english course to be offered at oswego and oswego east high school for school year 2022 mrs croner aye mr lightfoot aye mrs moyer aye ms morgan aye mrs swanson aye mrs doyle aye motion passes six zero before we start on eight three i'd like to make a motion to separate item five colon 120 to be voted on separately can you just tell us what that refers to brenton that is specific to that language regarding babysitting ah thank you so we're voting on to separate that not on approval of either thing so i'll list that one's in a separate motion well we have to vote to determine if we will do that first so we'll just need the roll call because we have a motion and a second miss morgan hi mr lightfoot hi mrs doyle aye mrs swanson aye mrs moyer aye mrs croner aye motion passes 6-0 maureen is on the line and just for clarification five 120 did go back for review and changes were made by what i'm seeing i'm just still not comfortable with those so i'm voting no okay unless anybody else agrees and we send it back again maureen we could send it back again i mean i don't know if any of the changes would make me happier if you'd like do you think that there would be was there enough discussion the last time it was sent back to warren to second discussion there was would that would further discussion substantively change your recommendation i don't know i haven't discussed it with the committee was there enough left on reason i know but yeah you're right but it's just trying to come up with i for me what i want to know is is that a waste of the committee's time um because they've already discussed it twice and they still haven't changed it to something that would substantively matter to the majority changing it then we haven't met again so if you want to send it back to committee we could yeah i would send it back would i make a motion to send it to committee see what they have to say ellie not like an emergency no i don't think that any of that is an emergency what so if you'd like to make a motion to send that back yeah i'll make a motion to send back all second five cool and 120.

to 900 p.m. every day 7even days a week instead Northstar wants rezoning so it can move its building and operations 40 to 50 feet closer to Residence Northstar insists that its project must be allowed if it meets current UDC requirements fair enough but just as norstar wants to rely upon existing stand ards so too must residents be able to rely upon long-standing zoning that was spe specifically intended to protect their interests nonetheless staff gives greater weight to northstar's interest staff says quote the master plan land used element recommends commercial uses for this site and thus quote staff recommends that the zoning be approved because the proposed uses uses permitted under the c2b zoning District are consistent with the recommendations of the master plan unquote staff's reference to the master plan is extremely misleading there is nothing in the master plan which recommends that parking zones be eliminated or that parking zones be rezoned commercial here is what the master plan in summary actually recommends number one minimizing the amount of unnecessary parking spaces number two designing parking lots to be less aggravating and number three requiring that the surface parking be placed at the rear of the buildings now let's compare staff's standard for reason zoning that being quote consistent with the recommendations of the master plan unquote with what the law requires compare the staff recommended standard for resoning with its recommendation for site plan approval for site plan approval staff carefully recites the specific criteria of UDC section 5.29.18 not cause a public or private nuisance not have a detrimental effect on public health safety or welfare like its specific criteria for site plan approval the UDC likewise has specific criteria for resoning 30 more seconds quote for the purposes of establishing and maintaining sound stable and desirable development within the territorial limits of the city the boundaries of any zoning District shall not be amended except and here in summary are the three criteria one to correct an area two because of change in Municipal policy or three because of changed conditions of the area the staff recommendation for rezoning does not recognize or address any of the required UDC criteria the staff recommendation zoning is legally defective on its face at the same time nor answers to resoning application questions are vague or exaggerated thank you very much thank you caller with the phone number ending with the digit 630 you have three minutes to address the Planning Commission good evening thank you this is Kurt Gardner at Ford do Court continuing to finish this uh presentation instead of saying there are two jobs in the storage facility Northstar exaggerates res zoning allows for the development of a business that promotes employment op opportunities and helps to stimulate the local economy with rezoning northstar's appliation states that with with with rezoning noise and lo pollution are potentially reduced fuse from the homes to East will be largely un effect in that the resoning will help to create a stronger relationship between the business on east side of the Stadium Boulevard and the residential neighborhoods to the East look carefully at the resoning application every Advantage promised in the application will be accomplished without the resoning just by reducing the 120,000 foot building by 10,000 square feet compared northstar's exaggerations and exertions without evidence in its Zone rezoning application to northstar's actually replies to the questions of nearby residents at the citizen participation meeting there are questions about noise Sun blockage light night light pollution trash being discard when when storage renters from Storage renters all problems that will be severely aggravated by moving the storage structure 20 to 25 question mark feet closer to the residents by resoning here are in invariable norstar replies we are further refining our plans and will incorporate Community contents from the meeting to revise our current site layout as appropriate appropriate to whom we are working with our Engineers currently to address noise emissions we anticipate little noise to the surrounding uses question mark we are working with all our Architects to provide us with the Sun study exercise which will allow us to better answer this topic have not been seen we are still in the preliminary design phase with regards to lighting we work together with neighborhood Property Owners to ensure needs met this is not good seeing norstar promised to get back to Residence with answers to the questions in the meeting report norstar lists the email addresses for each question mayor but there's not been any answers to these questions by norstar staff response to norstar evasiveness is a trusting be careful for for example in this August 12th letter staff says please ensure all lighting does not cause a nuisance with the adjacent neighborhood unlike staff we neighbors have no Comfort or satisfaction for our lives and homes in coming years by northstar's exaggerations in this assertions without evidence nor has not answered our questions we will have to find out the answers ourselves in instead indeed staff and this commission should want answers to these same questions there is a way for all of us to get these answers planning staff requested North start to consider reducing floor space the office building with storage facility to meet parking standards your ref staff's request in the September 11th reply letter nor our refusal is predicated on dot dot dot application knowledge of other storage facilities similar size storage buildings Bild by the developer have only required 12 to 15 parking spaces to adequately serve the building in effect norstar is telling his neighbors the Planning Commission the staff this based on North experience for similar building and those how to avoid all the problems concerns raised by staff one thing to consider is the overall size versus all the rest that are without the us we'd like to see norstar provide evidence of another 120,000 foot facility that they manage that's time thank you very much for those on the phone a number of people have raised their hands and we'll call on you in turn caller with a phone number ending with 437 437 you have three minutes to address the Planning Commission hello uh my name is Andrea ladne I live at 1609 green View Drive dve and uh basically this development does not fit in this area it belongs in an industrial area um not somewhere you know with shopping and like things that would actually uh you know it doesn't add anything to the neighborhood uh the size isn't I'm not I'm not crazy about the size but that isn't necessarily my problem um but the use of it is uh storage facility you know there's I don't know how many others right around this neighborhood uh or I'm sorry right you know within a two- mile radius and uh also as far as the bank goes I have nothing against a a local or Regional Bank trying to set up shop and you know have more space they can Branch out their retail offerings but honestly there are three other banks in a credit union you know within a quarter mile of this site and I just don't think that that's a good use of this site thank you very much thank you caller with the phone number ending was 737 three minutes yes yeah ahead okay hi um I thank you for giving me this opportunity to address you my name is David ay I live at 1739 ivywood drive I'm the neighborhood right to the East and uh so my I object to allowing this or making allowances uh for this project because the project essentially gives the city nothing in return and the neighbors nothing really in return for the allowances that they're asking to be granted um it is disturbing to me for one that there is concerns of contamination underneath in the site and the developer seems to just state that they would like to uh cover it up and ignore it rather than remediate that contamination in their presentation I just noticed that for the first time and I would like that to be addressed uh very urgently this type of development here that they're asking for variance so that they can bring in actually traffic they claim this is consistent with the Net Zero for Ann Arbor but this development is really intended to attract uh traffic and specifically larger vehicles trucks moving bands and trailers and stuff into this uh what we would hope would be a Transit Corridor they have stated that they believe that the views from the East are largely unaffected in their uh petition for resoning which I do not see how that could possibly be true in that petition they have stated uh benefits from employment by definition of Self Storage has minimal employment AA opportunities um so it is really going to be a very large empty building that attracts traffic and a lot of truck traffic to the area and we should not be changing our zoning to allow this sort of development to occur and then we should also ask some very serious questions about what they plan on doing with the uh possible contamination in the soil on the site um thank you very much for listening to me I could go on for about 30 more minutes or so but I think I'll keep it short and succinct thank you very much call her with a phone number ending with 470 470 you have three minutes to address the Planning Commission caller ending with 470 if you press star six you should be able to unmute your phone and address the Planning Commission hi go ahead evening Commissioners thank you good evening Commissioners and staff thank you for your time and for your service my name is Kent love Ramirez I live with my family at 1919 ivywood drive one of the homes adjacent to the proposed development we sought out the Eber white neighborhood when searching for a home in order to raise our family in an urban walkable Community with nearby goods and services we regularly walk to school and parks to the East and restaurants grocery shopping the hardware store and dry cleaning and more to the West along Stadium Boulevard it's the life we imagined now at risk of being tainted by what we feel is an ill advised development that does not serve the needs of our residents the city's land use plan for the stadium Corridor States quote the purpose of a neighborhood and local business district is to serve the needs of the surrounding residential neighborhood providing Goods that are needed on a day-to-day basis simply put 120,000 square foot four-story self- storage facility does not align with the day-to-day needs of nearby residents despite Northstar Stadium stating during their public participation meeting that they anticipate 80% usage from local residents the land use plan recommends improvements to the Liberty Stadium District that quote create a stronger relationship between businesses on the east side of San Boulevard and the residential neighborhood to the east a self- storage facility does not create a stronger relationship with residents in fact it creates a divisive one and we believe that there is no president or need for such a development adjacent to a residential neighborhood as owners of an adjacent property we will be directly impacted a four story which by the way the petitioner failed to mention in his presentation with a cinder block wall will obstruct sight lines and diminish natural light including our view of sunsets earlier this month I shared with the Planning Commission and city council photos taken of my family from our backyard looking at a beautiful sunset if the development proceeds as planned there will be no such views in the initial Community presentation meeting or participation meeting they show sight lines from street level if you note in our backyard we slope up to our property line on the ridge uh see uh so we instead will stare at a cinder block structure that will likely increase light and noise pollution from the physical buildings and increase vehicular traffic using the bank's proposed three-lane drive-thru and also loading zones for the storage facilities 98 proposed units we respectfully ask the planning thank you we respectfully ask the Planning Commission to decline the rezoning and special exceptions request the development will negatively and irrevocably impact the adjacent residential neighborhood and is misaligned with the vision of the city's master plan thank you for your time and consideration thank you for the folks on the line we see a number of hands still up so we are working our way through the queue holler with the phone number ending with 060 caller with the phone number ending with 060 you have three minutes to address the Planning Commission hello can you hear me sure can my name is ingred Peterson I live at 1943 ivywood directly behind 2060 West Stadium my house featured several times in the development presentation I'm speaking today with a mix of disappointment and outrage at both the Planning Commission and North Stadium LLC after the July meeting hosted by North Stadium LLC I contacted several members of the City Planning Commission as well as city council to register my objections I received one response that indicated I would be added to a distribution list regarding the status of this project I never received any status updates as our neighborhood organized throughout the summer it became evident that most of the residents were in AIM situation the lack of status updates impedes our ability to participate in a decision-mak process that directly affects us I am disappointed but not surprised by North Stadium llc's contempt for the residents of this neighborhood and their lack of due diligence I make this claim based on their neighborhood correspondence study which is a blatant conflict of interest the content of this document misrepresents and omits the concerns of the neighborhood among the omitted items was a question of why 26 D West Stadium was a better location than other available plots on Stadium between Liberty and Pauline this question was raised to address the issues of large vehicle large vehicle traffic as well as avoiding the need for rezoning nor Stadium LLC had no answer and is seeking to hide this inquiry from the Planning Commission the question concerning light Wildlife was linked to an issue of trash disposal and was presented as a specific issue with um with a former neighboring business and had resulted in a citation from the city this was not a hypothetical question but an actual concern about attracting racons and possums into the area that then pose a threat to Residents and our pets I personally have dealt with several encounters some resulting in vet visits and required erecting a privacy fense further North Stadium LLC is arguing that Northstar bank is a as a Regional Bank is a unique addition to the corridor this is more evidence of their lack of dut diligence as the other banks in the area are local and other Regional Banks I object to the unnecessary rezoning of 2060 West Stadium and a development project that is not consistent with the city's master plan simply to benefit a collection of companies that are not transparent and not reliable Community Partners thank you thank you caller with phone number eding in 134 Caller Name with 134 you have three minutes thank you Ken Garber 28 H Hill Court again thank you for the opportunity to weigh in on the sustainable aspects of this plan like the last one it's commendable that the petitioner spoke to the office of sustainability and innovation and I'm glad for the apparent voluntary compliance with the city's not yet passed EV charging ordinance and this petitioner unlike the last one at least knows what building electrification means and has considered it but that's about the extent of it Mr Hava comment that this project will advance the 820 go goals by reducing vehicle miles traveled is a stretch since these storage facilities don't get much traffic to begin with which the petitioner acknowledges by asking for a variance to avoid putting in 35 parking spaces that it doesn't need there is no commitment to electrifying the two proposed buildings although the petitioner does write in its a20 response letter that a vrf system for the Bank building only is under review I don't know if that's still the case maybe the petitioner can tell us tonight as for the self- storage building which is much bigger it's definitely going be gas however there are heat pump HVAC Solutions in similar storage facilities out there even in cold climates has the petitioner looked into this the petitioner in its a20 response letter writes that an electric reheat system in the Bank building will help by reducing the use of natural gas however reheat systems are inherently energy wasteful and may be the single most inefficient HVAC system type in fact reheat as a designed practice is prohibited by energy standard 90.1 of the American Society of heating refrigerating and air conditioning Engineers so for the petitioner to write that electric reheat is somehow a sustainable element of the plan when the opposite is probably true is a measure of how little it's actually offering regarding solar the petitioner states that without net metering it doesn't make economic sense now we're unhappy that the Michigan Public Service Commission let net me metering expire in 2016 and we're trying to get it back but many of us are putting in solar anyway that's because eliminating greenhouse gas emissions not just reducing them is an urgent Global imperative and an individual responsibility 30 more seconds that's all thank you very much caller with the phone number ending in 34 call her with a phone number ending in 340 if you can press star six to unmute yourself you have three minutes to address the Planning Commission hi thank you very much um my name is Laura lawence um I live at 800 dartmore Road um I sent an email um but did not get it in in time to be included with your packet so I wanted to call in um and read the contents of my email um dear Planning Commission and city council I'm writing to voice my strong opposition to a proposed development at 2060 West Stadium Boulevard I live in the neighborhood behind this location and and am extremely concerned that this development will increase traffic congestion and light and noise pollution in our area in addition this development is a visual blight and will be detrimental to the relation ship between the stadium business area and the nearby neighborhoods the stadium business area should be made more accessible to Residents attractive safe for pedestrians and consistent with the residential character of surrounding neighborhoods I am asking that you do not approve the rezoning request I would like to see this empty lot developed in a way that is consistent with the city's stated vision for the stadium Corridor my family has benefited from the enhancements along the stadium that promote walk ability shopping and dining out this development would be a blight on the stadium Corridor and negatively affect families in my neighborhood thank you thank you I see a couple more hands raised if you are on the line and would like to speak um you can press star n to digitally raise your hand and get in the queue call her with the phone number ending with 009 you have three minutes to address the Planning Commission hi this is Reena Seltzer I live at six over Court which is um again the neighborhood just to the east of the development and I just want to Echo my neighbor concerns um stadium has become a a nicer streetcape um in the time in the uh 22 years since we've lived in the area and uh like other neighbors we appreciate that there are businesses that can walk to um there grocery stores there's uh there's bask and rins there's you know like there's uh retail um having a storage unit kind of right in the middle of that section of Stadium just really seems like it is kind of creating a big dead zone um a lot of people have mentioned the number of banks there as well but particularly I'm concerned about this huge storage unit um it sounds like it's really mostly to serve the students who use the building that the developer um also owns and it just doesn't seem like there's a reason why that needs to be right on top of a residential neighborhood it sounds like more like something that should be on a street like South Industrial or another commercial area that doesn't just directly a but up against a residential neighborhood I'm also really concerned about the impact on the sight lines and the sun blockage for the neighborhood so I hope you will take the neighbor's concerns seriously ly and think about um what can be done in a site that is a better use and more fitting for a residential neighborhood thank you thank you caller with a phone number ending with 833 call her with the phone number ending with 833 you have minutes to address the planning question go ahead um hi my name is Kelly Good connect I live at 1943 ivywood um a lot of it is I would like to just add my voice to the points that several other neighbors have brought up about the mismatch and inappropriateness of a storage facility with the joining neighborhoods the concerns about like noise pollution and traffic difficulties um I would also like to also point out um the issues that the developer has not been particularly forthcoming or cooperating with addressing the neighborhood's concerns um but in addition and also to some of the light issues that I would like to point out um there are a lot of families and homes in the neighborhood that have vegetable gardens um and I'm really concerned about the light blockage from the building affecting people's ability to use those Gardens that they placed in thank you thank you there's a couple more hands up and we're getting to you now if you um are on the phone and wish to make a comment in the this public hearing it's star n to raise your hand call her with a phone number ending with 930 phone number ending with 930 um if you can you have three minutes to hello uh my name is Dale Dunlap I live at 829 dartmore uh also known as dartmore Condominiums unit four which is in some of the drawings but we are not technically an adjacent neighbor uh we're actually adjacent to the zal G grot parking lot uh but I would argue that our property is would be the most affected by this development we tend to live on the south side of our house and I have eight windows that face South which would face directly at the the huge uh cinder block wall and from the drawings if you you notice the the different sides of it we'd be looking at the long side of that and it would dominate the the view from our Windows um I have a lot of other concerns that have already been uh voiced by other neighbors I I agree with uh a lot of what was said so I'll just leave it at that and and just the other thing I wanted to point out is I I I've read a a lot of the documentation and read the relevant pieces of the master plan and I don't see how this development uh of the storage facility at all fits with the the character of the uh the the master plan for this Corridor so thank you for your time thank you caller with the phone number ending with 68 call her with the phone number ending with 68 you can unmute yourself you have three minutes to address the Planning Commission to unmute yourself you can press star six on your phone caller whose phone number and in 608 you should be you're in the meeting now to be able to make public comment but uh it still looks like you're muted so star six is one of the ways to unmute yourself I don't know if there's others it's the way all right we'll try you again caller with phone number ending with 503 have three minutes to address the Planning Commission hello my name is Jonathan noose um I live at 1906 ivywood drive and I just want to add my voice um to um my neighbors voices um in opposition to the development um you know my issue is with um the self storage facility um first of all the location I find it hard to believe that there isn't another location um in an arbor the outskirts um where this type of building could be located um which would be more appropriate um than a commercial Corridor and also the height of the building um you know four stories which is going to Tower over the tree line and like one of my other neighbors said this is the sight line for a lot of us facing west um and and it does you know play out in terms of sunsets and um Family parties and those type of things so it just does not fit in the neighborhood and I think that's overall what we're looking for is any addition in terms of um commercial um buildings we'd like it to be um something that we can um visit and it's it's cohesive um with a residential neighborhood backing up right to it thank you thank you caller with a phone number ending with the numbers 1 one you have three minutes to address the Planning Commission hi my name is Amanda wise and I live at 1937 iWood drive and um the proposed development would be basically in our backyard we live right there and a portion of the site is zoned P um for parking service classification to provide a buffer of space between the commercial businesses and the residential neighborhood and I believe it should not be rezoned the former owner of of the commercial property dug out the berm that was there separating the neighborhood from the commercial space to making the to make the parking lot for his car dealership bigger and that took out the buffer of trees already that was there so resoning the lot now would open it up to Future building even closer to our houses the city of an Arbor's application asks how the rezoning will affect the public welfare and the property rights of persons located in the vicinity res zoning this land C the business service classification will affect all of the people who have houses adjacent to the land we will see and hear the activity from the building because they can build even closer we will see the lights and hear the people and hear the cars because there will not be a buffer the building will create a wall blocking the sky it will affect the view of our backyard and the tower over our houses and height to be seen from our front yards it will affect our property values the Builder wants to build a four-story building which is inconsistent with all of the other buildings in the area page 98 of the Anor City Master plan's land use element states to achieve a commercial District that is physically attractive cohesive shopping district with a unified visual impact that conveys a sense of place and provides a positive impression that is the goal they have for stadium nothing on Stadium that is adjacent to a neighborhood is T taller than two stories a four-story building will look out of place set precedent for other developments to build the super siiz block the sun cast security lights well over the tree line a four-story building will be so tall it will be the first thing that people see when they step out of E White Woods onto ivywood drive this would not be physically attractive it would not provide a unified visual impression it would be ugly the developers application says that the storage facility and bank will attract the interest of the community members and create stronger Rel thank you create a stronger relationship between the businesses on the east side of stadium and the residential neighborhood but people cannot walk to a storage facility they have to drive a truck there people cannot walk up through a drive-thru at the bank they have to drive a car through a drive-thru at the bank so please please consider not approving the application to rone the lot from P to C please do not approve this four story building in the location it's not consistent with the goals of the city master plan and it does not meet the qualifications thank you thank you thank you very much caller with phone number ending with 541 you have three minutes to address the py commission yes this is Janet Young I live at 825 dartmore road which backs up uh to the uh proposed storage unit um I've lived here for 20 years uh I think most of what I'd like to say has already been said and probably much more eloquently than uh what I how I can say it um I am uh very concerned about having a four story building uh right behind my house um this will obviously be an eyesore for me and uh remove my entire Southern Exposure um I also do not believe that uh having a storage unit right there on Stadium is in any way helpful uh to our neighborhood most of what is on that Corridor are businesses um that people in the neighborhood would use uh I don't see this as being such uh a business it seems like such a large storage unit would be much better in an industrial area [Music] um so yes those those are uh some of my main concerns as well as uh I really do feel that having that there uh will reduce property values for those of us who have adjacent properties thank you thank you caller with phone number ending was 617 caller with phone number ending was 617 uh if you can unmute your phone you have three minutes to address the Planning Commission hi this is Renee Salter at 1925 ivywood Drive which is directly adjacent to the proposed development I'd like to Echo all of the sentiments of our neighbors we recently moved into our home in this neighborhood coming from an area with zero walkability and we were excited to move to a place where our quality of life would be greatly improved this we intend to be our forever home and plan to live here for over 30 years hopefully um we this development will look straight into our second story of our home into our bedroom into our toddler's bedroom and into our bathroom it will block the sun it will be an eyesore and it will negatively affect our way of life I stand with all of my neighbors and ask that you reconsider the requests of this developer thank you thank you for those who've called in um I see the line is short if you haven't spoken yet and wish to address us on this issue it's star nine caller with phone number ending with 608 caller with phone number ending with 608 if you can unmute your phone you would have three minutes to address the Planning Commission caller with phone number ending was 608 if you can press star six on your phone to unmute you can address the Planning Commission if you desire that is all I can do to prompt unmuting okay very good anyone else star n raises your hand see no one I will read the Motions there are three um for this petition they are the an arbor City Planning Commission after hearing all interested persons and reviewing all relevant information finds the petitions to substantially meet the standards in chapter 55 zoning ordinance section five colon 104 special exceptions conditioned upon approval of the corresponding site plan and therefore approves the 206 West Stadium special exception used for a three-lane drive-through Bank facility second motion is the Ann Arbor City Planning Commission hereby recommends that the mayor and city council approve 2060 West Stadium rezoning from P Parking District to c2b Business Service District and third the Anarbor City Planning Commission hereby recommends that the mayor and city council approve the 2060 West Stadium site plan subject to First combining the subject la with 2040 West Stadium second approval of reduced parking reduced required parking relocation of Street trees outside the public right of way and elimination of bior retention Islands by the zoning board of appeals moved by commissioner milin seconded by commissioner so discussion of the motions and commissioner dish sorry I saw your hand before and then it went to down yes ma'am and then Mr Leonard I lowered it because I was not aware there were still more and people in line and I didn't want to cut them off uh so I would like to be Zach arrant for a minute um the people who have spoken tonight are correct in so many ways the proposed storage facility will be a visual blight it will carry the stadium business area in the wrong direction I am speaking I'm sorry against the uh specifically against the second and third motions um so it will carry the stadium business area in the wrong direction further away from walkability shopping and dining out the project does belong in industrial area where we are not concerned about streetscape or less so a 12 120q foot storage facility is detrimental to walkability I agree with all of these points and it makes me frustrated and sad we need to be clear we are not changing our zoning to allow this project our zoning allows this project we can res we can refuse the resoning request of the parking portion of this site but the bank and the storage facility will likely get built anyway the only thing that will not happen is what Mr Chang described as the one story finger of the storage structure that is projected to jut into the area of the site that is adjacent to the neighborhood and that is zoned for parking so there could be no greater testimony to the disjuncture between our zoning code and our vision for an arbor than this proposal and there could be no greater argument for the urgency of moving forward on a Transit supported zoning District that can prescribe how residential and Retail can work together productively such a zoning District would prohibit supersize Warehouse style businesses like this one in mixed use zones so this poses a dilemma for me and I am new at this so I am looking for counsel from the commission we can protect the parking buffer between the store storage facility and the residential neighborhood between the proposed storage facility and the residential neighborhood but this will not stop the storage facility from being built it seems to me it will be built and we will lose any capacity to demand concessions that would mitigate what one of the callers so eloquently called the visual blight so uh am I right in this uh I think I am sadly and I'd like to know are we in a position to make a recommendation to the zoning board of appeals with regard to the petitioner demand for a reduction of the mandatory parking minimums if so I would like us to recommend that the mandatory parking minimums be enforced that included a question for staff so I'm gonna pose that to staff and also Mr Leonard you had your hand up earlier too so I wasn't sure sure um you can the planning commissioner can definitely provide any um statement or recomend Commendation it has as it relates to a zoning board of appeals action affiliated with petition so you could do that to be clear the zoning board of appeals is charged by the ordinance to to measure such variances against the set of standards that are prescribed in the ordinance so um I would say that your um conversation is probably more um um any communication is probably focused on the importance that you believe that in this case that the the parking is met as described in the ordinance towards that end but the short answer you can definitely provide any feedback to the zoning board of appeals but that decision is theirs um before I go on does that answer the question okay great um and then um just a minor Point um I I don't intend to forward these but like over the course of the meeting I just want to acknowledge that we've probably receiv received approximately um six or so additional emails um uh opposing this project some by speakers that you heard some by others um they will be appended to the packet but it's I think it's um I just want to acknowledge that those came in during this time it's difficult for you to obviously review them during the course of your cation thank you commissioner dish you still have the floor if you have other questions or comments okay other Commissioners commissioner milstein thank you madam chair um so I am I commissioner dish you and I share very similar opinions um I think this is a very sad development on Stadium Boulevard um I passed through this Corridor um uh pretty much on a daily basis my office for almost 15 years was located on West Stadium Boulevard and a lot of improvement has happened in this area over that I would say over the past 20 years especially in the last 10 years um Stadium Boulevard is looking much more so like a uh like a downtown as one of the speakers had said it is truly the downtown of uh the West Side from um you know uh from Arbor Farms to uh other businesses that around there small businesses um it's become a really great area very walkable and so to see a 120 square foot storage facility built there is sad really really sad um so what am I going to do about it I'm going to fight it as much as I possibly can because I think this is not the right uh the right use for the site um I am going to vote no um I don't not going to be in favor of uh resoning it I'm also not going to be in favor of uh the drive-thru um at this site because I'm going to fight this um so this will be the first time that I'll vote against a motion to have drive through drive-through facilities um so I'm I'm going to do everything on my end to make sure that uh this 100 120,000 I have to keep saying it myself square foot storage facility uh that's that's huge so this is the wrong location for it and I will oppose this and I will continue to oppose this as much as I possibly can um to the neighbors there I'm sorry this you know they will most likely come back with something that is uh going to conform to our zoning code but I promise you this that I will uh oppose any sort of drive-thru at this at this um location if there's a storage facility there and furthermore um as a I think I'm pretty much the only former uh zba member here um I with hopefully uh commissioner dis I will uh prepare something for the ba to oppose this um so they oppose and fight this for us as well so um I've never had such a strong reaction to something like this but I do because I think this is just the wrong uh it's wrong for our community thank you madam chair other Commissioners commissioner GI Randle I have a question for staff do we have any jurisdiction over the type of commercial in this kind of zoning I mean do we I mean do we have any leverage in this kind of case or I mean I'm under the impression that we don't have much but explain if if we do um that's my first I have two questions so if you could start with with that one I I I wasn't none of the impression that we can say what kind of commercial other than you know huge trucks are going in and out there all the time and have a big impact on traffic and things like that so if um if Mr Chang or Mr Leonard could illuminate that one for me that would be great that's that's correct per the zoning ordinance uh there are certain uses that are permitted that we have listed uh in a table so if it's we don't really have control over whether it's office medical office self storage Etc so if it's allowed in the c2b district we really don't review what types of uses are going in there okay that's that's what I was suspecting um and then my other question is with the the the parking zoning um I was kind of under the impression when we dealt with this around um some issues out at briwood um which also has big areas of parking as a zoning that that was something that staff was um I don't know kind of parcel by parcel looking to retire that zoning designation that it felt kind of like a 50s 60s ero zoning designation that was getting um kind of transformed as we de you know moved forward with things am I am I right about that or or maybe you can just further enrich my understanding of that um zoning because I know that the intent was the buffer but I remember that we've discussed it in kind of a different context um with a couple of other sites another one on um I guess forther down on Maple too so if you could tell me your thoughts on that I'd be curious well I'll start and Chris if you want to add anything but um the the conversation I think um is it's um I think it was it's been accurately reflected in the conversation both um by Mr Chang and by some of the audience particip participants as well as the petitioner in this case um parking District uh I uh was to and I conclude this from where you see it used in our community it does appear that it was used very um deliberately as a buffer um as a transition zone um I think the conversation you're having is uh another example of that actually is is briwood mall that was used in such a way to um buffer or frankly protect um potential um maybe competition from new developments surrounding the mall for the benefit of the mall and so in that case um that site was actually zoned so the actual physical buildings were zoned for commercial which provides a lot of flexibility of the type of uses that we're that are applying in a similar District as this but then the parking was zon parking which um in short provides for nothing else but parking uses um it does provide some construction you can do parking garages and structures so there is still that opportunity for um sort of vertical um investment in those sites but it cannot be for sort of productive uses of of active retail or residential or you have you name it and so um so I don't um I think that you're reflecting that this has come up in a couple of circumstances um this is one the briwood mall has come up um I think it has a role in the next uh agenda item this evening as well um so um we have not um I don't think the Planning Commission really hasn't put a stake in the ground to say that I think we should get rid of them or not um I would say generally since the creation of that district and its application in different places of the Cities a lot of our districts have um been um adjusted to provide some level of Transit transition unto themselves through the development standards that is uh as evidenced by the last petition sometimes when you have a higher tolerability building it requires a greater setback so there there are other ways that that can be accomplished but I don't think that there's been sort of a clear public policy Direction yet that these districts are inherently good or inherently bad um I think um I think these kind of conversations and projects are sort of recognizing I mean I think they evolved for similar reasons um that was a it was a a way to frankly freeze and limit severely limit some activity in these zones um in the city and then is the is the height within the allowable um you know height limitations in terms of the the zoning in that area is it just kind of a matter of I guess what I'm wondering is is this what's really allows for the zoning along Stadium as things get redeveloped that you can go up that high and is just kind of the first one that's taking advantage of that or is this something that is um kind of just give me a sense of of where stadium is heading in terms of height and whether this um just fits easily within the requirements or is pushing the requirements or I'm just curious where that where that sits I'll let Chris Chris address that yeah yes so I I was just kind of doing a comparison because typically on the uh the west side of Stadium it's more Zone C3 so I was just looking up and yes both C3 and c2b have a four story 55 foot height uh maximum there it is correct I haven't seen too many um I'm thinking of the Reinhardt building I think yeah that was on the West Side that's C3 off the top of my head but that one is not 55 feet but it it probably came down to they may not have had all the parking for that one and that's what limited yeah I agree yeah there's ways of of looking at it that way but yes it is meeting the the height okay so in other words um as sites redevelop a stadium this height um threshold just in ter I guess in terms of the neighbors too um this is sort of the wave of the future in terms of how development will continue along Stadium as sites get redeveloped and things like that that's that's what we can expect because that's what um that's what the the the zoning allows basically and there's also a section with the c2b so once you exceed 30 feet in height which is typically the the maximum height limit in a residential Zone they also have to increase their setbacks One Foot In this case they have they hav met it yeah okay um yeah I was just curious to kind of see what the what the future of stadium is and I know some of the more recent buildings when I was just kind of doing doing the Google street view um you know looked like there were some sort of taller three stories um I didn't notice any four stories but I think you're right that there's there's a certain limitation based on lot size um in terms of being able to really get the parking that you would need uh to be able to support that kind of square footage I would imagine but um you know I think in general the the direction of where stadium is that we're trying to move away from the single story uh retail along there and be able to go up in general along that to create a street wall along um Stadium am I right about that in terms of kind of what the the code is encouraging people to do with some of the changes that came along with Stadium the Reconstruction and things like that am I correct about that or no once again commissioner Randall that is correct we have reduced the front setbacks to start pushing buildings towards the front and parking towards the rear okay all righty I just wanted to get a sense of sort of what you know what we allow what we're looking for in this and I think that um I I know it's hard as a neighbor to you know you have your vegetable garden you have your sunsets and things like that um and it's it's difficult to be able to have things change around you I get that um I've had to deal with that as a homeowner um a couple of times too um I think the the message is whether it's this development or another development in the future that that's probably the direction that things are going and so just in terms of adjusting expectations I think it's important for Neighbors to understand that that's really what our zoning allows in this and whether this development is successful or not um that is the direction that things are going now so I just wanted to be able to kind of say that out loud um because I know that it it is difficult and I I can understand that but I also um just want to give people a a sense of the realism too of what this Corridor you know may look like in 20 years or something like that because that's really what we are supporting in this area so um that's it for now commissioner s and then commissioner abon uh I have a question mainly about motion the third motion about the subject to combining lots of 240 and 260 is one of those lots the parking Zone Lots those address addes and what happens if they're not combined relative to the proposal and not rezoning parking so the 20 uh 4 Z West stateum is a very small triangular shaped lot uh to the South East really where the bank area is it was it's always been used to my from my research as parking for the dealership back in the day but they were never formally combined so they're going to com as part of this approval since they're going to be using it for part of the part the the bank proposal they'll have to combine them and that's because but it is not reone it not it is Zone c2b they're the same zoning to combine correct casted it's an administrative function to get that done correct correct they just have to file a form which they have just combining both lots and we'll send it to the assessor's office yep okay um yeah yeah I mean right I don't even know if I'm having a hard time with this I think it's a pretty grotesque kind of project to put in a neighborhood that's growing more people friendly uh it it's fascinating to me the argument about sustainability when we are conditioning a building for Consumer products that aren't actually desired to be next to people right they are off shut stuff that we have to air condition and that's what we're spending building energy on and we're not electrifying it we're not putting solar panels onto it because it's a cost to the developer so when I read through the a20 arguments about why some of the energy requirements that we're looking for aren't feasible by cost and then the narrative is turned around as if this is uh environmentally friendly because shorter distances for people to travel to store their things in an airconditioned space or a heated or a tempered space doesn't make sense to me in any sustainable realm in any long-term fashion um when I think about this project uh for 50 years like what that means that long-term duration of this project uh those are the types of things that a developer should have to reconcile with and understand the investment in the upgrades to that property uh I think it goes similar when we start to think about what the zoning is and what the ordinance is versus what the master plan looks like and all of the vision of the master plan the criticism of that it's dated and what we're seeing with public participation of the overwhelming amount of Engagement and feedback for the future of an arbor especially along these corridors to Transit oriented development more retail and walkable friendly um we should be work to have things catch up uh and to approve a project that is so far behind what the public wants I just can't agree with so uh maybe I'm harsh in my in my complete filter of this but this is a very hard project to understand uh why there would be approval so I'll I'll be voting no that's it commissioner abens hi um I have a number of things I want to comment on but first I wanted to get some clarity verification uh for Mr Chang so you mentioned that if the um rezoning was not approved it would eliminate the kind of one story Little arm to the east side of the site my question is if the two if the two lots remain zoned differently is there any setback required between the the parking per portion of the site and the c2b portion I noticed that the current building is kind of set back from that L line divides P from c2b and the root of my question is really if the rezoning didn't happen would it afford the neighbors any additional buffer that's really what I'm wondering so it would be the that finger area that was shown which is like the one story and it would be a a portion of the two-story building but that that P zoned width is approximately 100 feet so if it doesn't get rezoned and remains parking yes they could build that four-story storage building up to that rear lot line considering that it would be still 100 feet from the East lot line that's shared with the residential neighborhood did I explain that correctly or understand think so but right now I'm right now I believe there's a 72.6 foot rear set back so that would mean that if it was not rezoned that would increase to 100 feet correct it would provide have to stay outside of that 100 foot width of the parking Zone okay so that would give a additional 27 and a half foot buffer approximately yes um I want to touch on a couple of points many of them are things that fellow Commissioners have already raised so I'll try to be brief but um I wanted to start by just talking a bit about the master plan and the role of the master plan and the work that we do I think often this body kind of laments I mean as as commissioner sve just mentioned that we have a kind of master plan that maybe doesn't reflect you know contemporary values in 2020 about um some of the things we'd like Ann Arbor to be I think what's really distressing to me about this proposal is that I think it VI it kind of goes against the existing master plan and the master plan we imagine creating in the future so I think one of the callers pulled out these two quotes from the master plan it inspired me to go look at the master plan and kind of read the language myself and I think the existing master plan which um I believe the L use plan is from 2009 is that right yeah um you know mentions these things that the caller also mentioned about providing goods for residents on a DAT that are needed on a day-to-day basis and a stronger relationship between businesses on the east side of Stadium Boulevard it's very specific about that the east side of Stadium Boulevard and the residential neighborhood directly to its East and I think this project just clearly violates that in addition I think it goes against what commissioner survey was saying which is a kind of Future Vision of this city that we all imagine which brings us closer to pedestrian oriented development as opposed to pulling us further away from it um that provides kind of walkable Transit accessible um Housing and Development that's sustainable that's affordable Etc so I think just thinking about the kind of existing master plan and the future master plan I it's hard for me to understand how this project kind of meets either of those desires for the land use in this Corridor in terms of affordability sustainability um I agree with the comments that have been made about the kind of almost absurdity that of the suggestion that this project meets the a20 goals um of the city I think I noticed that um I mean in addition to the to the caller comments about the HVAC units and the reheat HVAC being not an efficient system um one of the things which is called out is that it um as being kind of beneficial about the project is that it reduces the impervious area but it reduces it from 87% to 81% which just feels like it's not a particularly um you know uh diff it's not a difference that makes a difference it doesn't feel like a kind of significant change that would tip this into something which would promote kind of sustainability um I had a similar thought to commissioner so about the kind of 50-year life of the building and thinking about the fact that this is a particular building type that could not be adapted or reused it's very hard for me to imagine how in 30 years this could become something other than what it is so if we imagine the future of Stadium Boulevard as commissioner Gib Randle described Where It Feels Like a downtown it has a street wall it has a pedestrian life amidst all of that mixed juice and restaurants and shops and offices there is this huge storage facility with a huge amount of parking next to it which it requires because U-Haul trucks have to pull in and out it like doesn't fit the kind of Future Vision um of that Corridor um I think just thinking about the special accept except use in the drivethru I do think there's been robust discussion in this body about the kind of um tolerance or appetite for um future drive-throughs again when we have these a20 goals we're trying to reduce automobile traffic um and I also I guess question the need for the three lane drive-thru um I mean I my bank has a drive-thru I believe it's one lane it seems understand that it's an important part of transactions I understand that right now there's a kind of desire for driveth because of covid I hope that that's not a 50-year um demand but but a near-term one um and I guess the last thing I just wanted to say was that I you know even if a development is kind of allowable by by code I think or by zoning by ordinance it just seems like there would be a desire on the behalf of the petitioner to be a good neighbor and to think about what are what could they what could they do here that would be beneficial to the neighborhood and to the people who live here there's clearly immense opposition to this project that can't be a kind of surprise to you and I'm just I guess disappointed that the public participation seems to have been undertaken as a matter of you know uh because you had to and not in kind of good faith where you actually were interested to know what the public or what the community would want in this location um and I find it hard to believe that a 120,000 square foot storage unit self storage facility is the only thing in the proforma that would make sense on this location I have to imagine that there are other programs and other land uses um which would be more amendable to the community and would also be possible uh so for all of those reasons I also plan to vote no thank you I see you raising your hand Mr Hava we're trying to do this like a normal thing which is when we call on you uh to come to the podium kind of thing um commissioner hamers Schmidt thank you I feel like all of you before me said it way better than I could have um commissioner abin I think a lot of what you just said especially the last part you just said was a lot of what I was having concerns with there's a lot of opposition to this project probably more than you or I specifically have seen in the past year of being on Planning Commission and I'm just really disappointed I guess that these things just didn't seem to be like just like the neighbors just seem so against this project I work with developers a lot in my day job and like we tell them all the time like you need to get the residents on board or exactly this is going to happen um you know I know we can't really pick and choose the types of developments that go in you know in terms of like the the actual uses but um this just does not feel like like everyone has said I don't want to sound like a broken record but this type of this use this storage facility in particular does not feel like the right use at this particular location um I don't want to belabor that point but I fully agree with um what all of my colleagues said specifically the like one of the parts that sticks out to me is like the argument that it minimizes mileage to the storage facilities but everybody has to drive to access this particular use you can't walk to this particular use and I think what we want to see along this this uh Corridor in particular and you can you see that you feel that when you're on the corridor with the improvements that have been made already are things that remote walkability I have a concern with the the bank less than I do with the storage um and I was it was a little hard to tell from the renderings but it looked like the drive-thru which I don't specifically have a problem with drive-throughs I understand for accessibility reasons like they come in handy but it looked like it was you were accessing like a drive-thru tunnel from um from actually from Stadium like that west elevation if I'm right that that is was fronting Stadium like that just doesn't feel like I didn't see a door I just saw like this sort of Big C Cavern like I don't think that's the type of Frontage that we want to see um you if the drive-through is maybe like more in the back it also looked like from one of the site plans and I couldn't really make this up but that there was like a curb cut for that and then another curb cut driveway I couldn't really tell if that was on that property but that sort of stuck out to me as as a potential issue um I'm wondering if we heard a lot of concerns about the height of the building and the the obstruction of views and the shade that could potentially be casting onto the neighborhood adjacent I'm wondering if if a shade study could be done um if it has not been done I'm wondering it's possible to show renderings of the building from the neighborhoods I think you know you hear a four-story building I'm having a hard time in my head imagining what you know being set back 100 feet and what a four-story building would actually be blocking the view of so I don't know if it would be possible to try to create renderings of that West Facing East looking that side of the building from the neighborhood um to sort of see like in scale like what is this actually going to look like to people I think potentially it could sound scarier than it actually might look and I'm saying this because of what commissioner gab Randle brought up just these are the types of of scale buildings that we could potentially be seeing and I think you know we we might that that would we would want to make the streets um feel a little bit more pedestrian oriented I think a four story building in itself is not very tall but I think showing people what that could look like could um alleviate a lot of that concern however I think that gets us back to the issue of like this particular use in this particular spot that I I mean I I struggled with this all weekend like I don't know you know like like I said like it's we can't really like pick the uses like I don't think we can deny something necessarily just because it's a storage unit like I don't or a storage facility like to staff I don't know what the process would be for that like they could come back and build this in a different configuration I assume um but yeah I just like as it stands right now like I I'm not in support of this project in this particular location you seem to pose commissioner hamers smid a question about a solar study do you was is that a question I just want to I don't know I think it's I don't know not specifically so if you would like to I can pass the torch on to you well I'll ask that question of the of the petitioner um and I've got a couple others too so go ahead Mr H sorry uh so David uh Nims I'm gonna have him answer that but one thing too uh Sarah obviously hearing a lot of the comments um we would like to request to be tabled if we could until January give us some opportunity to you know obviously hear a lot of the concerns we've heard uh evaluate uh several aspects uh related to the project as well but obviously you know we're we're hearing all the comments but I'm gonna let David uh comment because they're the guru and how that system works my phone is breaking up can you repeat that uh David are we able to do a shade uh analysis I believe we can via SketchUp uh yeah we got we we have a number of softwares we can do a shade analysis St have sure thank you um so the idea of tabling like I think that that's really helpful I'm GNA uh generally when that's requested just so for the people who are listening in when that's requested by petitioners that's something we tend to honor so I think that um that's something that I would would welcome a motion to talk about that but first I want to I got some thoughts myself um on this um to sum up and put a finer Point um both on kind of what my reactions are to this but also a plea to the neighbors um because where commissioner dish started this out and thank you what a what a way to start your first meeting um is that this is a corridor that's been on our radar for some time currently the zoning here allows for mixed use it allows for developments that are 55 feet tall it um actually the amount of building the the amount of floor area that's allowed in this Corridor this project doesn't Max out more building could be built here like that's what our current zoning allows for to and this is what commissioner Gib Randle was saying we're just not getting it one of the reasons my guess is knowing what happened across the street and knowing the variance that's being asked for here not about on our body but for of that would be required of the zba is about the parking and um the the trick is generally speaking we're a body that says if you don't have to build the parking don't but that that all makes it tricky like all of this stuff works if you're thinking about these Li these these um different types of uses mixed together personally I need to like I want to be really clear to to the neighbors I I'm not concerned so much personally about the height or about the size because this is something that you know that amount of density helps to activate a lot of those spaces um you may be and so what I'm saying is when we have this discussion about zoning and Transit supported development know this like if you are concerned about height you should we need to hear your voices we need to hear you involved because honestly there are this may be four stories and it's not quite maxing out the hype but it's close but there's no windows on that building and so honest you know like in terms of height like there could be a lot of other things built there that may be more intrusive than what this could be and as commissioner milin said like very likely a proposal may come back that is entirely by right where effectively there's very little discretion for us so I just want to be really clear and make the pitch to you all that that participation in the planning and the and the zoning writing process the ordinance writing process is really really important because that's you know once we already have a code any development proposals that we see we evaluate according to what the rules are on the books right now so that's the kind of pitch to The Community um the the the thing that I would say to the developer is um I it I'm not like I don't I'm like commissioner hamers Schmid I don't have like a real thing against drive-throughs they're not my favorite thing all things considered I think having building above the drive-thru is some of the better use that I've seen of that like actually getting more building and more people in that space and making the use of the airspace above the drive-thru I think is clever um and if we're going to see drive-throughs that's the kind that I'd like to see where it's tucked in so I think that that is really well done I think that commissioner s's comments though about the the sustainability of a storage facility I don't I don't have a chip on my shoulder but I've used had to use storage facilities before when I did not own a car and I had to write rent a truck right to drive my stuff there so like people even though I'm a bicyclist right like I'm not going there on my bicycle to really make that case this would need to be that it fits within a20 though it need to be the most sustainable sorage facility ever like you would need to pull all if you to make that like make me feel confident that I can vote on that you would need to pull out all the stops because I don't think that this is the place for a storage facility and that is my final thing which is to our body which is this is something it's not just the zoning along that Corridor but this is the use table right this is permitted in our C2 or our c 2B districts and so if we don't want and their c2b districts tend to be I don't um maybe this is for staff this is not a test but like what other oh in addition to this Corridor what are the other general areas of the city that are c2b do you know maybe not that's totally a test Chris off top of your head I don't and I could go back and look what the SE I probably look at the definition of c2b I know it's stand you know stands for a business Corridor for the most part and they're typically Auto related type trips to go to the site but I could probably get back to you with a better answer than that my guess is probably it's like along Plymouth I don't know if it's along Plymouth Road or not anyway this is one where it is allowed if we don't want it in this kind of place then we need to change the table right and again there's nothing that we can do now but the you know when we this is zoning is a living document and and we try our best to fit um you know to to have it be reflective and to find all of the loopholes and things that we are going to get that we don't like but this is a place where you will see in commission proposed business that we might consider whether we just take that off the table particularly when we know what are our other c2b corridors areas so all that's to say when you come back to us you know there's lots of information now lots of feedback um petitioner that you've gotten from the body um I would I'm not going to have the same Hardline personally that commissioner milstein has on that but honestly like unless this is the most sustainable the most sustainable storage facility ever I just cannot see how that fits here given again the character what is in the what is in the master plan about the character of that particular thing yes it is allowed in the in the in c2b districts so I recognize that but um the the additional question that I had for you because I think that this is important and and you know you've chosen to tie these two facilities together um the bank and the storage facility why like why I I'm just it's it's interesting to me because they seem not similar why they are both coming before like why that combination because in some ways you know the this the approval of the site plan which includes the special exception use as well as like the physical design of both buildings is is linked so I'm just curious about that so part of that is uh looking at the which obviously we've talked about parking but obviously sharing in some of the parking um you think that you know a majority of the the parking at the storage facility required a very large amount which really isn't needed um we we have provided you know we have provided information to support that fact Beyond just anecdotal from other facilities but looking at you know traffic studies and and traffic um reports traffic engineering uh manuals as well on that uh so it allows a a use that um did not require a lot of uh again if we received the variance in parking did not require a very Parky and intensive use with one where you have office use and and a retail type use um which do require more parking uh there so that's part of part of that um the site even though it's two different Parcels um was owned by one owner uh and so in order to you know utilize the f as as quiet uh um as possible that um you had to utilize the area for both properties to make both projects from an F standpoint work uh as well as the the storage facility is a quiet use uh in that area um you know versus a a retail type use where you you will have more comings and goings uh versus a these types of indoor storage facilities where people pull into the into the inside of the building they're unloading inside of the building going up and then leaving so it's a much more quieter use so that was why we contemplated that uh those you together so got it the idea of like symbiotic parking is we need to be thinking a lot about that I like that um and where I would where I would uh push you on kind of the characterization of the different uses is there's not a lot of coming and goings which means that it's not actually super like it's not a neighborhood amenity um and that the comings and goings are by trucks that have the backup beepers which is obnoxious um and so it may well be by moving trucks that have the the you know sound when they are backing up so um I mean and again given the proximity so that's all that I have um any other commissioner comments questions before I entertain a motion to postpone to table uh commissioner aens well I just a point of order if I had a question about the desire to table should I ask that now or should I wait till the motion's up and then we'll have discussion of the motion either I think works but you can have discussion of the motion okay I'll wait I'll wait I'm still learning that Robert's Rules of Order here commissioner milstein um so I'll talk about it commissioner Abrams in regards to that um that I will not be moving for a tbling I don't believe this needs to be tabled I think this needs to be uh voted on this evening uh primarily because uh tabling it uh will bring this back to us but it's not going to go back to the C to the residents and to the citizens for their participation to see what changes uh have occurred and to get their feedback so I don't see a reason to table this my desire is to vote this down and let the petitioner start all over so if that motion does come about I will vote against it um so I will this will probably be the first time that I'm not in favor of tabling any other comments questions proposed motions commissioner dish sorry I'm just confused so didn't we just um oh no no no I'm sorry we didn't just table we postponed to allow more participation in the previous one so tabling wouldn't necessarily result in time for more participation is that it wouldn't prude it from my perspective um uh it wouldn't preclude it but I can see commissioner M's Point yes commissioner milstein but it won't require it true um commissioner abon it feels appropriate to ask my question I would like to hear from the petitioner more about why they are why they want to table and what they imagine they would do at that extra time uh I think it gives us opportunity to go back um and you know evaluate a few things um if if need be we can obviously go back out to the citizens I think restarting the whole entire process from Square One um isn't necessary uh I think we can evaluate here fairly quickly and and look at you know taking into account all of what has been said uh and still like the previous petitioner uh work within a a time frame of postponement uh to be able to address various issues and various concerns could you maybe speak more specifically about what those what those concerns are as you understand them right now and how you imagine the what the possibilities of addressing them might be I I want to have a sense I guess of well I can't I can't specifically address as to well what exactly are we going to change because that's a conversation that we're going to have to have as a team you know hearing all of the the concerns in regards to the the storage use you know the setback the height you know those types you know electrification sustainability all of those various items that have been discussed are all things that we can take back we can reevaluate um to say well we're going to propose this I can't do that because that obviously is an analysis that has to be done and looking at taking into account all of what has been said I think that you know looking at that um um gives us that opportunity to do that if we need to reach out again to the community we can do that obviously um I think if you you If you deny and obviously we then start all over again um I I don't think that is a necessity to be able to do thank you commissioner hamers Schmid clarifi do you see coming back to us with a proposal that does not include the self storage facility as a possibility I'm not I'm not going to be able to commit one way or the other I I know we're going to take obviously and hear what you've said um I don't think um that if we do come back with a storage facility again it doesn't preclude you from making you know a decision to deny if that's how you see fit um if we're able to like you know make this a completely Sustainable Building and it it it does beat certain requirements we would allow you know like that to be considered I just can't say one way or the other obviously what that may or may not be because obviously that's going to to be something we're going to have to talk with all parties involved you know obviously we represent Northstar uh in Arbor properties but and we're also developing the other site so it's there's multiple parties that are involved here that are going to have to have uh insight into that yeah to I totally understand that makes a lot of sense I just want to make sure that you not saying that it's not an option I'm speaking in double negatives there is a p you you do see it you've heard the concerns you could potentially come we're GNA we we will evaluate the you know various options that may be available um there okay thank you why don't if it's okay I don't know that the chair normally move something but can I no I can't never mind does anybody wna hamers I'll move it what am I moving to table no move on voting right to table C we need a second I'm making a motion to table Yeah okay and that so that was seconded by commissioner dish you you looked puzzled Mr Leonard um I just want to be clear that motion would table it to um basically typically you would table it subject to some information you'd like to see and then whenever that happens we would then schedule it for a future meeting we would re notice it um versus postponing it to a date certain so I just want to make sure again we're clear um if you wanted to postpone it to a date certain um I would suggest either January 5th or January 19th commissioner hamers Schmid I guess I didn't understand the distinction so thank you with that I I do I mean I don't see this just there's there there's a lot I think there's a lot for the petitioner to absorb here and to discuss here and like with the previous one running up against the holidays like like I can't speak for the petitioner but like I I feel like this is a um table and then reissue type of situation to allow for as much time as they need to actually do their due diligence but if any of you want to argue against me that's fine we would be in agreement with that just so you know but I just a cleric because I might have just messed up we vote on the motion to table right yes we do we just if we can't vote on it if there's only one person in support of it so that's why we require a second so that we can actually vote now we're in discussion though of it which we just clarified is is legitimately a table so this is date uncertain so those of you who are listening um we don't we can't tell you when it will be coming but it will be publicly noticed just like this petition tonight was just like the hearing tonight was any discussion commissioner milstein thank you madam chair um so I plan to vote against this um uh because I believe I'm ready to vote on it and I'm ready to vote against this project um but there's a chance that my colleagues will decide to pass this um so to the people who are on the line who are watching this please stay involved uh please uh please stay involved because your input is what influences how we vote on this so um I encourage you to get involved in any which way you can please stay in touch with the planning department at the city of Van Arbor uh please keep an eye on this uh we want to hear from you um so please when the time comes please come back to us so that we can hear from you uh depending on what changes occur and to the petitioner if this uh is tabled um I would hope that you would host another citizen participation meeting um because you heard a lot of opinions today we've received a lot of written Communications in my almost six years on the commission I don't think we've ever received this much communication on a project um so you uh you I I highly recommend that you host another participation citizen participation meeting especially because it's a whole lot easier to do so now um because it could be done all uh virtually thank you any other comments uh commissioner S I just want to highlight in the staff report uh part of the planning comments say that when this proposal was submitted staff made comments regarding the 35 space parking requirement variants rezoning from P to C2 and Self Storage layout in the proposed three-lane drive-thru I'm not sure what the comments are but I'm sure that they're similar to what we've seen and said um about resistance to it and then the following sentence says the petitioner did not make substantive changes to the site layout and the responses to these comments are attached which would be for the a20 uh and the uh zba uh Amendment so I guess when I read into the comments that were delivered from residents the citizen participation meeting that did happen um and how that was reconciled into a document and the kind of follow-up uh defense of a20 from staff comments I'm not sure we're going to see many substantial changes since this dialogue has already happened so I'm just putting that out there in terms of a context that I'm reading through staff report of how much further we're going to actually see this project going so it's very hard for me to understand that a tabling of this project would see a substantial change um into a positive impact to to approve so stand any other comments commissioner or Mr Leonard um I just I would just um I guess my I to your to your decision um the petitioner has definitely heard I think a lot of concerns from both neighbors and Commissioners I think um from milin giving them the opportunity to respond to them um um is just that an opportunity it doesn't um it's not it's not transactional in any way that you um have um said that if this then that they have heard concerns and um want the opportunity to see if they I think um can address any of them um giving them that opportunity doesn't I don't think changes any of your thoughts on the appropriateness um likewise um I would um Echo the the comments to um that were made to by commissioner milin to uh to community members likewise to you if um over that time if you have questions about master plan language and the like we we can help um provide any um support or responsiveness to that as well so um I just wanted to say that the you know the opportunity here um to give the petitioner time to respond is not um it it's certainly always in the commission's prerogative you can vote to approve vote to deny or um postpone because you need more information so um it's those are always Avail available to you um in this case I I guess my point is I don't think you you don't inherently lose any of those choices by tling at this time I just this is a point of clarification too um there are three motions here one of them is the final say we have the final say which is on the drive-thru but is it possible for us as a body to vote against something regardless of how we vote city um for the other two motions uh is that something that city council can take up I'm just not I know that they can take up a site plan approval that we deny that we recommend denial of um can they do the same on a proposal that we recommend uh or rezoning that we recommend denial of yes like if if the Planning Commission recommends denial of a resoning that doesn't end the rezoning petition that still progresses to the city council because the city council is the determinant body in that case it goes with a recommendation against that resoning from the Planning Commission but that a recommendation of denial by the Planning Commission doesn't stop that process it is just that a recommendation on it I would say in the case of the drive-thru particularly the special exception use because the Planning Commission is the governing body on that um that site plan then progressing to city council to the extent it still included that was not does no longer meet the requirements of the ordinance and it would not be a compliance sine thank you for clarifying that any other questions on the motion to table this effectively postpone it to a date unknown uh let's do a roll call vote on that as desired uh commissioner Mills yes commissioner milstein no commissioner Gib Randall yes commissioner sov yes commissioner abam yes commissioner hamers Schmid yes commissioner dish yes it is table so those who are following this again you can check in with um staff it will be noticed the same way that this meeting was noticed um when it comes back to us when it is ready to come back to us thank you all it is 10:35 we have one petition still to hear our bylaws say that we have to vote to take up something after 11 o' but we are not there yet and once we start it generally we continue on the when we reread the bylaws it's continuing on so Mr Leonard is bringing in the new petitioners um I will go ahead and read do we need another five minute break stretch break or should we just power through what do you what can we get the petition like the proposal and staff report and then decide okay okay so we are on item 9C which is the 2111 Packard Street resoning and site plan for city council approval uh we'll have the petitioner presentation and then staff petitioner has up to 10 minutes and then we after the staff presentation we'll take the public hearing just give me one moment here for our city clerk does this so much better than I do you're doing a great job thank you Mr Leonard you are the Jack of all trades there are a lot of people to have to pick through and promote so okay I believe that's everybody on my list um that I had petitioners let me know if there's any glaring errors that you see and um petitioners do you one of you have a PowerPoint that you'd like to share with the commission I think Jeff has it all set up I believe in the system um and Josh if you can Jeff is that the one is that the one you sent me yeah okay I got it then okay do you want to just take us through it Brett when we ask you is that okay or do you want us to share it um whatever your preference why don't I just call I'll call I'll call them okay um let me pull that up for you here Brett for some reason Ryan I think is not hooked up is he on there Ryan Tobias now he is okay and is Shawn with you too or no there's someone on the line yeah I don't know who sea is all right well great Sean is my part Sean is my partner but he doesn't have to be on this oh okay okay um can everybody see the screen yes this is it jump great well we were gonna have Ryan just give a quick introduction Ryan why don't you start sure so um this is Ryan Tobias um petitioner on this site 2111 Packard um I live here in an arbor just a few blocks north of where this map you see here this is um 211 Packard is a former grocery store built in the 1950s um it's Zone the north portion of Zone C3 the south portion of Zone P for parking that's going to come up again here um we are seeking to rezone the whole site to C3 to build a mixed use 72 unit apartment property and with about 4,000 ft of retail at Each corner of crin and Anderson there um with a parking to the east to the rear of the property um this is a um you know I'm goingon to let John kind of go through more of the specifics here but just to give you a very quick sort of overall concept this is an infill site here in a gray Corridor of Packard that um I've been going by for a long time and and felt like it could be a higher and better use um we have a little bit of Advantage here of being the third project to present today this I believe complies with so many more of the things that you guys are looking for and that I'm looking for as a citizen of an arbor um it is a um Transit oriented type of development um on one of the best sort of transit or alternative Transit corridors in the city the number five bike um uh bus line here the bike Lan and unpacker uh going into downtown in campus uh we're Feathering the needle a little bit here with parking we've got the the minimum as uh Allowed by zoning with the a one per unit but trying to really encourage Alternative forms of Transit it is an all electric building solar panels on the roof um really trying to comply with the inor zero um guidelines uh ahead of time and really looking to do U what I think has been missing so much of which is kind of a smaller to medium scale type infill project unlike the um sort of the towers that have come in downtown to mainly serve students and more of the garden style um lower density type product that ends up on the periphery of town I think this is one of the few projects being built uh out in the neighborhoods uh that can really take advantage of the infrastructure on the walkability of this neighborhood um and and Arbor in general um and so I know we're tight on time so I want to let uh John mayavi take over talk specifics of the plan okay thank you Ryan I really appreciate it again John this is John mayovsky and thank you honorable chair and commissioner members I really appreciate you having us tonight I'm fortunate and you're fortunate that Ryan is our client he is willing to do a project that fits in in scale and has worked with us and with the neighbors since the beginning um this is your second time some of you seeing this as a concept initially uh after our first neighborhood meeting and since then we've had two neighborhood meetings uh since then and have gotten a lot of input basically what we're trying to do is reinforce Packard with a building that is just three stories in height and locate the parking behind the building and use that to create a buffer for the residential area behind it as the site as Brian said the northern half was already C3 the southern half is this odd outlier of PE parking um which I don't think was ever really meant to just be nothing so we have to get that rezone to put a building in its place what we're proposing is to meet the parking we'll have to total of 84 parking spaces four of those will be ride share parking spaces to provide for ride share that was a big concern in the neighborhood uh we will provide one Amazon loading spot within the site so that when Amazon pulls in they can actually find a place in our parking lot to park their vehicle when they unload um our trash is done internal we've pulled that away at the request of the neighbors so it's more centralized within the site and does not go up against their border or buffer there is a buffer along that side the setback is 10 feet around the three Street fronts that we have but what the neighbors have really asked is more what the distance is from the curb so from Packard we're 28 feet at our furthest point and 24 feet at our kind of narrowest Point uh that just gives them something they can actually touch and feel and look at we went uh and created a landscape buffer adjacent to the residential area and that includes adding a six foot fence for the portion that currently doesn't have a six-foot fence um as well as all the Landscaping that goes in there all the parking meets all the current and the new uh pending approval EV parking requirements so we do meet those and those are included in our in our drawings and plans uh we believe we meet all of the other requirements that are here from a zoning perspective uh as Ryan said the building is fully electrified with a solar roof we'll get to that in a second you'll see it that will power about 6 and a half to 7% of the power of the building which is amazing um and one of the only one second one we've done in an arbor that's been able to get to that level we did move the sidewalks from uh along the northern side of the building we've moved those back south so the sidewalk jogs there there's a that's the only place we have some Street trees that are really spectacular so we want to do everything we could to avoid impacting their root zone so that's the only place where the so sidewalk of jogs um I think what's incredible about this building is it's actually on our whole site will be at a 1.05 so just subtly over one F on a site that would normally permit you to do a two F the building will be three stories tall at its highest point because of the elevators it's 42 feet 8 Ines we are permitted to go 80 55 feet um so we'll be well below that and the building is only a three-story building Ryan has been gracious enough to actually allow us to do a lead silver equivalent sustainable project we know that's important for the community uh the solar system helps us get there we are looking at since several of people had called in earlier the idea of some of the different mechanical systems we're using we're going to use all the tricks and trades that lead allows us uh this is the roof you can see I can't fit any more solar panels on that roof than I have on there I do have to allow space for the fire department to move around away from the parit if that has not come up to you before there is a distance requirement I have to pull it back um but it does hide everything and it allows us to hide um the equipment that we need for the mechanical systems as well up on the top of the roof if you wouldn't mind clicking to the street this is actually taking a look at um the street front along Packard kind of looking at the northern side of it we tried and one of the intentions here was not to have one big massive building but to rather create more of a street front was several buildings actually about four or five buildings divided by the use of stone and Bricks so the light material you're seeing are Stone panels actual stone uh the brick infill is not brown it's more of a terracotta where you see the terracotta color and then where you see the darker color that actually has an iron spot in it so it's got a little bit of a purple color to it when I say that it's super super subtle uh the mat metal panels are black and silver and they divide the space between the buildings this particular Corner shows our largest retail on that kind of pointed part of the site plan so we had some fun with that and created kind of a unique bay windows up on the top right if you wouldn't mind clicking to the next one this then flips you and takes you to the opposite corner so now we're at the South corner of the site looking at Packard and that is also one of our retail Corners there we envision kind of a small Cafe it's about, 1500 square fet of space um and that is intended to be something that has more of a mixed juice character and charm immediately to the left of this is actually the entry to the building as well as the entry on the back of the building want to show you the next one you get the side looking up the northern side of the building uh next this is just a little bit of a closeup when you're walking on the street so you can see the building isn't pushed right up against the street we try to push it in pull it back so it varies about five feet back and forth next this is actually looking at the building from the rear um we've removed all the Landscaping except for the required trees so there is actually a six- foot fence here and then the landscape buffer is completely full um but we were asked by some neighbors to actually show it without that so I'm showing that to you as well next and here you get the other portion of the site again nobody would get this view but it's the best way we can show to kind of describe what the building looked like with um the furthest distance and I think there might be that might be at so with that um I'm a few seconds under the wire so I will leave it up and try to get you guys out of here tonight and answer any questions you might have thank you very much um Mr Khan anything to fill in I thought the summary was very good just a few notes um we were impressed with a few elements that are being propose some of them are code related some of them are not code related but I think they help tell the story of this transition from a mid century project to you know at the Forefront of a sustainable project in the in the 21st century um is joh some of these are things John mentioned but I just want to cover my little list um Solid Waste as John mentioned is going to be pulled away from the neighbors to the east um a conflicting land buffer will be constructed for the first time including a portion of a fence uh which neighbors had asked for uh a curb cut will be eliminated along Packard which our Traffic Engineers love because we want to reduce conflict points um storm water detention will be provided on the site for the first time in history underneath a portion of the parking lot um Park dedication is proposed $45,000 for uh nearby parks a new sidewalk is proposed to be constructed on the north side of the site which doesn't currently exist which we think will enhance uh pedestrian uh activity the solar power uh is not something that we even ask for this is one of the very first usually we we really try to push that solar and uh sometimes we're successful and sometimes we're not this time the petitioner came forward and offered it um excuse me um um the petitioner is willing to show EV parking uh requirements um consistent with what city council will be looking at shortly the the the the project because it's moved toward the sidewalks along Packard and the two side streets is um uh something that we consider to be pedestrian and Transit oriented it includes a mixed use component at both ends along Packard um they're going to attempt to save the only regulated natural feature on the site which is a 24in sycamore on the north side of the site uh petitioner is also going to be providing an additional 50 new trees on the site uh the all electric was uh mentioned and um uh we always like to see loading zones be provided on site where possible so it doesn't create traffic issues offsite so that's the end of my summary very good does can we move forward with the public hearing or do people need a five minute break going I'm going all right so um this is uh this is an opportunity for persons to speak for up to three minutes about the proposed development at 2111 Packard public comment can be made by calling 877 853 5247 and then entering meeting ID 978 2451 you can raise your hand once you've dialed in by pressing star nine there's a couple callers that are on the line no now if you'd like to make a public comment you can press star nine to raise your hand um and as always please mute any background noise move to a quiet area um and state your name and address at the beginning of your comments please and limmit them to 3 minutes please caller with the phone number ending with 542 um you have three minutes to address the Planning Commission uh I'm sorry we might have gotten a little bit of an overlap there uh could you tell me who'd been authorized to speak which phone you are go ahead okay thank you hi we are Kate mun and Lyndon Kelly at 1912 Anderson and uh Lind on speaker with me and we've been following along with this project since the beginning and have been um very impressed with the developers commitment to fit into the community and I think at this point um in the materials that have been supplied the only question we have that seems um not complete information is the traffic impact study that uh if you go back through all the materials that the neighbors when they were raising questions our big concerns were uh traffic moving into the neighborhood uh when there's a backup going on to Packard and turning of an extremely extremely walkable neighborhood with more and more children into uh a neighborhood that suffers some of the problems that uh JW and Rosewood and harps do as cut throughs to South Industrial so in the traffic study I see that the city has summarized it but um I have a lot of specific questions about it and I'm wondering if that actual study is available to the public to review and then to talk with you about or should I just keep talking till the end and you'll answer that at the end keep talking yep we'll we'll pull this up during our p uh during our uh discussion of it okay so um we're curious about when this study happened how long it went on for um you know it's happened during covid is that an accurate study and um at what locations was it done at both Crestland and Anderson and then finally I did want to if you guys can go back not right now but to the 3 views the corner at Anderson is an angle that is by Frasier's Pub and right now it is already uh periodically kind of dangerous to pedestrians and cars and with the setbacks it is g to come even whoops you can't hear me who no we can hear you please continue on uh and with the way the setbacks are changing which we're fine at but the visual that residents have now leaving Anderson onto Packard will be significantly re reduced as the building moves towards Packard so 30 more seconds so the residents are fairly concerned about the quality of the pack of the traffic study both in terms of actual density um the Anderson corner and whether or not it may be necessary to try to review um how traffic moves out of the project so that it's it is safer for the neighborhood other than that we've been happy with it yeah thank you thank you and thanks for staying up to call in caller with phone number ending with 431 caller ending with the phone number the phone number ending with 431 you have three minutes to address the Planning Commission great thank you can you hear me yes we can great so my name is Sarah Patterson and I reside at 16004 Anderson Avenue which is next door to the Plan Building um I would like to admit that this is the first time I've seen the plans I'm a renter at this address um but thank you to the partitioners for your presentation and to the planning committee for the opportunity to speak my concerns revolve around sort of relations to this particular building but also around greater housing issues in an arbor so first the petitioners propos that there will be shopping along the bottom of the building but the George which is just a few blocks south of um where we reside has shopping space that sits completely empty I would also like to Echo what the previous caller had just mentioned about being able to see it's quite difficult to get out onto Packard from Anderson Avenue so that is a question I also have um but in terms of the shopping I was interested in what's going to be different about this building and then second in terms of the greater rental issues of Ann Arbor what are the prices going to be of this of these apartments I've personally moved around the country because of my own work and schooling in an arbor is relatively expensive in that it has a medium rental price that are $200 above the national average um so my concern is of Greater issues regarding the affordability of these new housing units in an arbor um for instance the most recent poverty rate in an Harbor is actually 22.6% which is basically one in every five resident lives in poverty while the median income is quite High relative to the national average this number highs deeper um income issues that are present in an arbor and that if we uh break down median income by renter versus owner status we can see that over half of renters are 53.4% of renters have a median income below 50 $50,000 per year compared to only 18.6% of those who own um and this these rates are quite drastically different if we even look at a lower um income of $25,000 per year of renters so my so my questions basically resolve revolve around sort of the affordability as well as the shopping and like I said to Echo the previous caller in terms of the ability to see when you're turning onto Packard either way so thank you so much thank you I see a couple more callers that are on the line if you'd like to raise your hand you do that by pressing star nine caller with a phone number ending with 364 caller with a phone number ending at 364 you have three minutes to address the Planning Commission yes my name is Steve and I live at 16006 Anderson Avenue and I happen to own the rental property that the previous caller called in from I live next door to it um it sounds as if this is meeting the parking requirements which is a concern for me I see a 119 bedrooms and 80 84 parking spaces um and I'm not eager to have Anderson and Crestland become the Overflow parking lots for this unit uh so that's a concern for me early on with some of the preliminary meetings it seemed to me as though it was up in the air as to whether or not these were going to be apartments or potentially Condominiums and um for what it's worth is the person that lives essentially next door to this I would prefer condos and I think along with what Sarah mentioned the previous caller as well as some other people that I've spoken with there's some concern relative to the George that sits down the street all their retail is empty and I don't think they've even filled up the apartments yet I know they're insanely or they're extremely expensive but um I have to wonder if Ann Arbor's getting a little saturated with that type of unit that type of product um and I guess that's it thank you thank you the callers that are on the phone if you'd like to make a public comment for the public hearing it's star n to raise your hand caller with a phone number ending with 844 caller with a phone number ending with 844 you have three minutes to address the Planning Commission hello hello am I on yeah go ahead uh Kim Walda 1468 Rosewood uh I've looked at uh the architectural plans and I'm very concerned about overflow parking in regards to individual occupants of this building having enough places to park far as a second car people coming to visit and where you going to put all these people other than our side street and the other thing is the parking lot is arranged in such a way that there's no direct drop off to the entrances um I I heard the part about eliminating the front uh pull in but uh it's you're going to be in a parking lot that's jammed with delir people and not be able to get people dropped off and pick up parcels and vice versa um it it just doesn't sound like there's enough parking that's going to create a problem for all the neighbors around here that's my big concern that in the flat face of this uh create uh creates an amplification of all the road noise back towards our neighborhood uh and I don't think that's been addressed uh I'm very concerned about that because in the summertime we like to open our windows but with that kind of noise you know you're going to be forced to keep your windows closed thank you for allowing me to to uh address this I would like to have more information and writing on these meetings I've had two postcards if I didn't uh dig into this further I I didn't see any packets or anything else that was promised thank you very much for your time thank you caller ending caller with the phone number ending with 112 caller with the phone number ending with 112 you have 3 minutes to address the Planning Commission to unmute you might need to press star six caller ending 112 go ahead we can hear you or you're unmuted H caller with the phone number ending with 112 we can hear you if you'd like to address the Planning Commission yeah this is Gary Rockman can you hear me sorry I'm getting a lot of yes can you might want to turn off the stream of this I think that's probably one of the issues okay thanks uh yeah this is Gary Rockman and I own the property diagonal across the street at 2204 Packard and I appreciate the uh presentation and the the efforts that the that the developers are doing to improve the site my concern is about the retail I would love to have more retail there what happens if you can't I'm concerned what happens if the developer cannot fill the retail space what happens at that point obviously the George is sitting just kind of listing in the breeze over there and we're all concerned about that so will that become residential um and yeah similarly if these are Apartments will they become condos or what what is the ownership and what is the long-term I guess what is a developer planning long term in terms of ownership for the property um but I love the look of it and I hope it's a great Improvement to the neighborhood but yeah we would love to just get more retail along the corridor thank you thank you there's one more phone if you want to raise your hand it's star n all right I'm going to close the public hearing then and read the proposed motion the Ann Arbor City Planning Commission hereby recommends that the mayor and city council approve the 2111 Packard C3 zoning site plan and development agreement moved by commissioner nilin seconded by commissioner abens discussion commissioner abens are we going to take a break would you like to all right um let's take five minutes again okay so that by my clock it's 11:12 that we will come back e e e to order then commissioner aens did you want to start the comments or I can sure great um I mean I think there have been a number of questions which were raised in the public hearing that I wanted to give the petitioner a chance to address um in particular concerns around overflow parking and cut through traffic um around Sight lines and around the George and I know that that's a topic that was addressed at the parti Community the public participation meeting but it seems like it's it it would be worth just repeating again um those items thank you and I can list them one by one if that's too confusing to just rattle them off I will address the George comments and I'll let either Lori or John talk about um sight lines and traffic Lori still on um yeah I see her there okay I I'll I'll start with just the George just some general comments on that obviously um that's come up at nauseum from the very first community meeting and and the um uh Planning Commission working session that we did on this some time ago to now and you know I've said this before and we basically been trying to do to um design the anti- George with this project um and that that means kind of you know pushing the retail up to the street um you know and really the main thing is honestly is is doing a smaller more efficient um cheaper project both to build and to be able to rent to so I mean the question that came up about retail the biggest thing is they have 28,000 square feet of retail that they're asking I think something like 36 $38 a foot all in for rent you know we're we're we have 4,000 square feet where we're looking at 26 s of foot all in okay so that I mean if they were if they had that it would be full it would be it would be full with wonderful you know neighborhood type tenants which is what we're going for um so we're not overly concerned about that that it's all important to note too that that building is is has been foreclosed on and still owned by A lender and is in has been in foreclosure this whole time so it's a I think the long term that that project you know if you look back 10 15 years from now people that don't know the story won't see the same way that we do now we've lived through it um it's in a still a continuing kind of precarious situation that makes it difficult for that retail to lease for example um but anyway we're we're trying to learn from all the mistakes that they made and do this much better um and and and less expensive um all around and I think we're going to have a lot of success in that department um so that's kind of how addressed the George um as it relates to uh traffic parking uh Lori from way trim is on who did the traffic study so maybe she can comment to that um and maybe maybe I'd like to follow up on those questions first and then we'll traic um go ahead yeah and sure I just maybe two other things that came up relative to the people um the community members who called in so one would be long-term plans for ownership um and the other would be you know what what is a plan B um if you couldn't fill the retail I guess lower the price or yeah yeah you know um so the longterm the plan here this is a something that we we do intend to keep it Apartments uh rentals we don't have any plans to convert it to to Condominiums at any point um we do intend to hold the property long term uh you know we intend to be the owners of this five 10 years from now this is sort of a backyard kind of a something a community sort of play for us and something that I want to be a part of for the long term I mean you never know what could happen down the road but that's the intention and as far as the retail uh we really think it's of it as an amenity to the building into the neighborhood and so um I have no plan B like you said would be reduce the rate I mean well you know we would we want to fill it um converting to Apartments is I guess you could do that um but it we would hold that I mean retail demand would have to go to negative Infinity for us to to pursue that purs do that strategy okay thank you yeah so maybe we can shift to park to traffic then I think specifically there were a couple questions so one is um I hear members of the community community wanting some reassurance that the traffic study thought about traffic levels preco um and I think they have concerns around overflow parking which I guess is not a traffic study concern so maybe that is a separate topic hi let Lori do the park the traffic part okay thanks um uh I'm Lori from way trim I'm a traffic engineer and I can discuss um the amount of traffic the issues or the concerns with how much traffic will be added um based on the new developments in this site so the per purpose of the traffic study is to determine impacts that the proposed development um would impose on the Street Network um the study area was actually coordinated with the city engineer um and was approved by the city and included the intersections of Packard with Stadium Anderson Crestland and JW and luckily traffic counts were available um that happened to be taken prior to the pandemic um and the city actually provided us with those counts that we used in the analysis um and those accounts were used to develop the traffic models for existing conditions now and then with proposed conditions with that additional traffic um and based on the number of housing units the square footage of the other developments um we used a very conservative value of vehicle trips and generated those based on standard practice um the it trip generation manual data and we found that currently all the intersections operate at acceptable levels of service um Anderson crln and JW actually operate at level service a which is um very good the the ratings are kind of like a report card a to F A being the best um stadium was operating at level service C in the morning peak hour D in the PM peak hour which is D is actually acceptable level of service um so that's that was um our Baseline condition um when we added the additional traffic based on uh the trips generated um we found that there was minimal impacts um during the peak hours it was about 3 seconds or less per vehicle average delay that was increased um at each of the inter sections and they still are expected to operate at level uh levels of service a at Anderson Crestland and JW um and then the C and D at Stadium um we also looked at the crash history in the area of the site um just we' like to make sure that there isn't an existing safety issue um or one that might might get worse once you add that additional traffic um so we looked at the crashes just in that Crestland Anderson area in the past three years um it was found that there really isn't a safety issue there were three rear end crashes um and two sideswipe no pedestrian or bicycle crashes and um no serious injuries in the area um as far as the parking I think um or if there's any questions on traffic no that I can jump in too it's John I just want to add that we we did intentionally on Anderson pull the corner of the building back there so you can see how it's chamfered the point on the first first level so it's it's well over 36 feet it's Way Beyond the standards that are required for that 45 degree angle View Corridor Plus on Anderson you're pushed out further as you're you know pulling out so your view is enhanced and on crust we well exceed what we're required to have as well for the angle um for that view so that was something we took into consideration I can certainly understand how it's hard for somebody to understand without seeing the building there um but one of the benefits we get is what I had mentioned earlier it's that we're set back so far from the curb already there's just a lot of kind of land there that helps us so we are pushed back from those areas and I just wanted to make sure that everybody understood that um the road noise was considered that's one of the big reasons why we broke the building up and selfishly enough that was for us as well as for you know the benefit is for anybody with a building that's broken up using a diversity of different materials including masonry with joints and things that will help to effectively defer the sound in different directions that was all part of the consideration for the way that this was laid out and I think Jeff had mentioned you know when it comes to traffic one of the best benefits for the neighborhood is that there's no longer that mid Point mid block along Packard which would cause more traffic concern because there was another curb cut interrup interrupting the traffic flow so I I don't get too many projects like this where I've got two corners and I'm pulled back really the appropriate distance from both Corner um from the from the the more um busy street so overall I think that that really was a benefit you know parking is a tough question I know that's going to come up and there's some of you I know on this particular Planning Commission that would say you meet the parking you're all set and then there's some people are going to probably say why do you even need all that parking and then there'll probably be a few people who think why do you why don't you have more parking where do the guest Park and you know the real answer to that is diversity and the way that we work this out and so having the ride share spaces which is really probably the most important thing and is not actually something that's required um and having it midpoint mid center of our site is probably the number one thing that we can do to benefit everybody we'll work with Uber we'll work with lift we'll try to get a point once this project is named and set so that we can drop a pin on those ride share points to help them even avoid then going out into the street because I know that's a concern for the neighbors but honestly nobody wants to believe it but we see parking demand going down not up people don't drive as many cars as they used to and I know that's hard for people to believe but it's true and the facts show it and this project is just properly parked commissioner abens did you get all of your issues taken uh answered [Music] um uh yes for now I'm fine if I have more I'll come back thank you commissioner Gib Randall can I just say thank you because you are hitting so many of the things that we are trying to go for and it is just incredibly refreshing for me as a commissioner to be able to review a project that is just firing on so many pistons at the same time um I'm really impressed with this and the way that you all have pulled this off and um I understand there's neighbor concerns I but I you know for me in terms of what I see us reviewing on this commission I just feel like this is an exemplary project and I am fully behind what you're doing um I did some really quick kind of aerial searches and and things from their Road View and those streets are not parked up maybe they are on football Saturdays something like that but in general I think there's plenty of space for guests that come and it's frankly in my mind impervious surface is not being used in a regular way and I think that it's totally fine to have you know guests in there and that we don't necessarily have to have everything filled up on that site it's on a bus line you have all these other ways of being being able to handle that so um the thing that I want to know is how you're making it all work frankly in terms of what this is what we're asking other developers to do and um everybody's saying it's hard I know it's hard but I am just curious like just in terms of um how you're accommodating all of these things together um to be able to make it work in terms of the math frankly in terms of what you can charge for rents and and then what you know what you're able to pull off so I think it's important for us as Commissioners kind of understand your reality to see the different things that you're balancing uh around this and um so I'd just be curious about uh what the process that you went through to figure out like the electrification and the solar and all those and all the other elements of you know the massing and mixing it up and there's just so many things I like about this project but especially in terms of the sustainability elements I am just curious how you kind of um were able to make that all work with this scale of project well I've been playing the lottery quite a bit recently and hoping to figure out a way to pay for it all um well the honest answer is there's a couple different things one is that you know this is a little bit more of a passion project and it's a longer term type of an investment then um I think that you've seen in so many of the projects that you guys probably review on this board um you know it is that are from a just a different development model and I'm not criticizing that it's just it's just the way of the world we're taking a longer term lens on this than than probably most and so that that helps um other factors are there are some um some grants and some tax credit stuff available um uh like DTE has a credit program for the um for the charging stations for example that helps make that financially feasible there's some obviously some some credits available for for solar not really enough to make it work but it helps um we're pursuing Pace financing for this um you know which is which is something if you're not familiar with uh relatively new to was County but um it's a a different layer of financing that sort of acts as a tax assessment actually but helps to um again it's just another thing that helps to make the numbers work a little bit so it's it's it's doing a lot of um extra layers and and and and some complicated and timec consuming things to try to make it all work um and then also just having a much longer term view of of of this project and and the world than I think you know most developers do oh I appreciate that I'm also curious if you are having um renters pay for their own utilities or if you are paying the utilities and and part of the the solar is kind of you know that there's a return on investment for you or is it like how are you I'm just curious how you're structuring that the pl uh it is the intention to have a leas electricity be tenant paid so it's not really a savings to us it's more of a you know well I mean it all comes out of the same thing right I mean if your if your rent is x in your utilities are why it's you know it might as well be one payment so even if we're paying it or they're paying it it's it's still a savings and and and more than that I think too just from a marketing standpoint and you know Ann Arbor and and and renters here and and citizens and residents an arbor are they're conscious of this type of thing they're environmentally conscious they have choices um and you know we just think that it's something that people are going to get behind and again I mean just to we're clear I mean you know as John said at the beginning it's it's maybe 7% of the building energy I mean unfortunately solar isn't to the point where it's making this huge doesn't move the needle as much as we'd love it to but but it helps um and every little bit helps so that's it for me for now sorry uh commissioner dish just a quick question um what's the fence made out of it's a boardon board cedar fence okay so just pretty straightforward but it looks good on both sides allows it to breathe the air to go through we really want that for our Landscaping as well as the neighbors Landscaping excellent okay and yeah I just want to underscore what you said about cars you know you're these are Studio one bedroom and two B Apartments this is not housing families this is the kind of project that we will see fewer people having cars in and choosing not to have cars so commissioner milstein thank you um so first question I had for Mr Khan um so somewhere along the lines there's something in the staff report but I heard um and I'm actually not sure at this slate hour who I heard it from that um the so part of I know that part of parcel is Zone P for parking does does this petition require any sort of um resoning of that P Parking yes part of the part of the petition is a rezoning from P to C3 so do I did I miss in the uh in our motion do we have a do we have as part of that in our motion that we're resoning that read the motion if you'd like no I I just want to does it say that we're resoning so we're proving the site plan and resoning it says C3 zoning so it's not explicit that it's rezoning but it's C3 zoning because typically we have two separate motions and it looks like this went all into one motion um and is that is the reason for that just because we're trying to tie the site plan and the resoning into one that that was the general idea I'll let Brett um comment further If he if you'd like yeah I don't I don't think there's much um science to it they were combined into a single motion they could be considered separately the intention here is no sort of conditional zoning or anything so to be clear yeah as part of this action would be to rezone the C3 portion or the parking portion to C3 and then the corresponding site plan would meet all of the development regulations for the site okay um coming from our last discussion so I believe C3 allows storage facilities so my only question is um and we have I sort of feel like we we rehash this on a regular basis if we rezone it and then developer chooses not to move forward with the project we've just rezoned it and we've taken away any opportunity to potentially have any say on what happens with that parking is that a fair statement Mr Leonard yeah if it's reson to C3 the C3 would govern um if um I'm purely speculating though Bas in the last conversation I could see some conversations about our permitted use table in the future yes very much so so is there any way uh to tie the uh the zoning and the site plan together not under this framework I mean we have other mechanisms that could do that um you know such as plan unit development and the like um as a as a resoning and site plan here um I I it's it's not easy to do um um if the petitioner wanted to seek um another mechanism such as whether it's PUD or conditional zoning or something to that effect we could consider that but in its current state I don't think it would be appropriate to consider the zoning dependent on this you if if you want to consider those separately we could definitely structure the Motions separately nope I'm totally fine I just want to make sure that my colleagues are aware of this and it's partly because of the last um item that was on our agenda that's where my concern comes from is you know all of a sudden there's a storage facility um and I'm sure the neighbors would be happy about that so just bringing that up um in regards to the actual site plan the look of the building um I'm very much in favor of this um it looks great I think this is the right use for the site uh for years and years and years I've driven by the site thinking wow somebody's got to do something to this sometime soon and I'm happy that the time has finally come um and John thank you for not making it brown all brown um you've done a great job in Ann Arbor with all of your projects um to sort of make them look very interesting so I appreciate um all that you do for our community to make us uh prettier so thank you thank you appreciate it commissioner hamers spit then commissioner s so I will follow directly on that I also very much appreciate the interest in the facade I'm not an architect but I thought that the renderings made it look a lot more interesting than just sort of like a flat-based building um going along Packard I really like this project um I like everything that youve you've said about it and you know wanting to contribute to the neighborhood and I appreciate that it's a passion project I appreciate that you brought up solar and EV and electrification without us having to say it um I really appreciated the the way that you like laid out and presented us the public comments that you've gotten and your responses to them I thought were very thoughtful particularly I know there' have been a lot of questions about the George um and I think that the way you guys answered them those questions tonight and both in in the public comment that we saw makes a lot of sense to me two minor yet potentially impactful um questions that I just wanted to hear your thoughts on there's is there outdoor space in this I saw like little section of grass behind the building um was curious like if that's if that is like lawn if you were thinking of programming I was just trying to I was looking at closest parks um and there's one across Packard which you'd have to Crosser and the closest one is like a 10-minute walk away so I was just curious like if you what you were thinking in terms of like access to any sort of outdoor space for the residents well I think we we definitely have that small area but that's really pretty limited I'm not going to try to push that and sell that as a big landscape area I mean for us what we're really trying to create is this kind of urban residential feel where we're part of a community in a neighborhood that we can share the parks and use the parks and not it honestly it's very different than if you're down in an urban area where you just have pavement right up against everything so it's Urban but it's this transition and and that's really a big part of what we'll be selling have you considered anything like a bench or anything so that people you know if they just need to get outside and this just like strikes me a lot like just during this Co and feeling like you're trapped in your house and like I understand you can get out and walk around in the neighborhood but if somebody just wants to like get outside for 10 minutes just maybe consider like adding in some sort of seating I think we could add some seating in there Ryan that sounds like a great idea yeah yeah I think we could I mean we have some areas that probably just haven't been articulated as much yet that we could probably address um I like that idea yeah I don't see any reason why we couldn't do that excellent and my other thing is just sort of regarding I feel like I bring this up with a lot of projects but this the the stair placement um you this is a three-story building people could easily just take stairs up to their unit rather than use an elevator which often you know we see you walk into a building that's the first thing you've seen the stairs are sort of like tucked away behind like a fire door and so people just naturally gravitate to the elevator but particularly again with Co I think people probably and hopefully by the time this is built that'll be gone who knows if there will be another pandemic um but since it's such a since it's just like a a short building like walking up two flights of stairs is not outside the realm of possibility for people if the stairs look like attractive stairs to take up so I guess my question is what are you envisioning for the stairs is it behind a fire door or is there a possibility to like open them up make them a little bit more attractive and easy for people to just default to that yeah I think there's a possibility I mean I think what we what we actually had talked about was really creating a stronger graphic in the lobby to promote that I mean honestly it's a great comment and it actually works really well here three stories it's perfect most people will probably just take the stairs so definitely something we're going to have at the main stair where the two elevators are but you'll get further down to that more remote stare and we can still work to promote that as an access point as well great those I think are my only comments um for now but I just I really appreciate all of the work that you guys have put into this and I'm excited to see this buil missioner syv I'll get nitpicky just because it is a great project and maybe tagging right off of commissioner hamers Schmid and I when I was reviewing the project I was kind of betting that stairs would come up um part of it is actually the bike uh room and that there's like one unit straddling between the stair and the Bike Room and I guess I'm curious uh because a lot of these have individual entries to the units are there enough bike spaces in that bike room for all the units that have common Corridor for like one per unit I guess I didn't do the math myself yeah I think we I don't have it right here I know we exceeded I had looked at it so yeah we're we're definitely ahead of the game on the number of required parking spaces including the walk-ups that we have and I never really brought that up but that is kind of one of the unique things about some of those units is their direct access walk-ups which is really kind of fun and interesting and it also helps activate the street in the neighborhood but yes we exceed the parking requirements okay for bikes and that it's just like in that traffic wedge of you know people coming in maybe from the retail from the back bikes coming in deliveries the trash going out and I think it's similar to like how can you make that bike room as functional as possible for the residents so it doesn't get at that pinch point and it's so much easier for people to want to use it um so it's just one of those little nitpicky things that it it it seems like there's some easy potential and I know that these plans are just kind of giving us the the rougher layout yeah no we we'll definitely look at that yeah that L Lobby leasing area that is kind of opens to that area is all kind of yet to be designed and I think there's some kind of you know along with the stairs you know I think there's a a real opportunity I I I personally think the biking aspect given I mean I'm a extremely frequent biker on the Packard bike lane I I think is a huge element in this project so I think we'll really try to emphasize that you know more than just have it be you know just a tucked away bike room so that's something that we've discussed before and we just haven't given enough detail to that little part of the building yet it's just you know it's just sort of blocked off at this point as we work through a more detailed site plan totally I think it's a great potential and maybe like there's a coffee shop and a bike shop room would be ideal I I don't think anybody else is on the line but in terms of asking like where will visitors Park there's street parking for a reason and that's for visitors to houses and to Apartments like homeowners don't own the street in the same way the whole does and so I'm not really concerned about what overv parking might look like on the ebb and flow of visitors uh and I just want to like put that out there and say that like when we talk about street parking uh the people who are there now don't own it so visitors I'm definitely not worried about um and then I think you know concerns with the George I'm not worried about either because this is so um Street Front Centric the George completely is inverted right it's a concave development that every everything is so off the street and I think that this is also so much closer to all the other things as you get towards stadium so I'm really excited to just see how it starts to stitch these things and hopefully we just see more projects like this along the corridor that finally meet up with the George and the George can realize its full potential so fingers crossed for like the next five years of movement in this Corridor and what tods might be able to do uh for this you know projects like this as well so I'm support of it thanks you guys other comments I think I'm last then which is to say first I want to ask a question about uh maybe you said this when you talked about building electrification what are you doing for HVAC right now what we're using for HVAC is we are looking into this idea of the heat pump system that the individual who called in would be extremely excited if we could do it um we're right on that transition Edge where it's tough so I'm we're very open-minded to it I I don't even think we think it's it's necessarily a cost issue it's is it going to function the way that we need it to when it's minus 20 degrees out so it's something we're looking at and that would be the best system that we could do to do that but but it is going to be based on individual heat pumps um and that's what we had placed in the center of the roof up on the top of the roof got it thank you very much and this is something that we may well there's a couple of us on this phone that may well follow up with you on that just to better understand that and also um again this is the kind of project that we that I I don't want to speak for all of us love to see um and to see if there are other elements of our code that might be hindering us getting more of this not just your like what you shared with us about the the um uh your approach to development right you're how long you're ex you know how you see this investment um but anyway that's not for 11:45 at night um thank you uh commissioner milstein for pointing out that this is a resoning and I often am the person who says what is the worst case scenario that comes out of this right I want this project to succeed I don't want you to have to sell the project somebody else you don't want to have to sell the project to somebody else um one of and so uh kind of what would worst case scenario look like for particularly for that part the fact that you're only resoning half of it and it is not the uh asking for rezoning of half of it and that it is um the the the worst case scenario I think from a neighbor's perspective if I May is not just that like they don't get a building that has all of these fantastic elements that again is not the norm that we hope becomes the norm but that is not the norm right now um but it's also I think a a height concern that's something that didn't come up because you mentioned you're not maxing it out right um and so I would say I'll I'm generally the person who would strongly recommend that you think about tying some element of where you're not maxing out that code to your resoning request that is something that would have to be offered from you I mentioned this um because commissioner dish is you know you're gonna have to see her again and in case that is something um that is that you think is valuable like I'm just going to put it out there that that's we've not been burned by you before but we've seen this where there has been you know rezonings and and what people reone to is not panned out and it's come back to bite us and so I don't know how that fits in and I'm not pushing it here I will vote for this because I think that this is a fantastic project but I just want to put that out there and also kind of let other people if anybody else wants to weigh in on that commissioner g brandle i me just say I feel like it's a little bit on us if we don't feel like we want that use going on in the zoning I mean it's like that's kind of on us to figure out what's in the table and if we don't want it then that's kind of seems like it's our job you know and maybe it's because it's next to residential or you know whatever it is but that feels like that's more you know what we should be doing about what we feel like supports you know the the kinds of uses where we have that zoning so I don't know I guess that's I I I feel like that it's coming up in front of us you know twice tonight but um I think that's I think that's our responsibility in some ways and to be clear I wasn't not talking about that use because that's something that I hope we can take care of like pronto but it was more there's lots of things that when you rezone something from parking to C3 there's lots of uses that are possible but also including residential uses just like this one but residential use that's not 40 feet tall that's 55 feet tall so commissioner milstein uh commissioner G Randle I completely agree with you it is on us but I also uh since we have a new council member representative with commissioner dish here it's also on city council and our master plan and uh commissioner dish you I I this is maybe the third or fourth time that we've talked about the master plan um and this is part of some of the projects that we're getting is because of the lack of a of a master plan that sees the city as it is today um so it is on us but it's also a master plan that we're working from that's not adequate for where we are here today in 2020 or at least elements I think there's a lot that's good that we need to highlight and yeah that's again for another day not at 11:51 at night um commissioner s just one follow-up question did you guys have any difficulty with financing or Banks relative to your parking count well to tell you the truth we've only had preliminary conversations with banks I mean that's something that's not um you know it's still a little bit ways out yet to be able to firm firm that up um but no not really I mean we've kind of positioned this I mean I think John kind of said it you know we positioned this as sort of this quasi Urban you know neighborhood type of a project that you would just expect to have a little less parking I mean you know we we've looked at projects downtown with almost no parking obviously you build stuff out in the townships with unbelievable amounts of parking and this is in between so so I I think just for the project type and the location it I mean I don't I can't recall it you know we've I mean talked with a few local banks here and um I don't recall it coming up you know I mean I think they kind of got the concept and that's good for us to know we have different conversations and feedback about that about when we were seeing more than minimum parking and the like Bank being more or less a scapegoat so it would be helpful you know the same way we're saying how do we get more of this and seeing you worked on and what you didn't if you can even at some point if we weren't if we weren't in the Packard Corridor like that I mean just you know that just goes a long way I mean even if it were a similar infill location in the city but not quite as aligned from a Transit perspective I think that would it would be a harder conversation to have um you know even the earlier project get looked at like off a stadium or something like that I mean this is a it's just a straight shot that gets a lot of use from a walking biking B and bus line stuff so this particular location I think sells itself pretty well to that in a way that would be harder again even in a similar distance from the core type of area might not might not work quite as well thanks anything else I think we are ready to vote Mr Leonard roll call please commissioner milin yes commissioner Gib Randall yes commissioner sve yes commissioner abam yes commissioner hamers Schmid yes commissioner dish yes commissioner Mills yes carries unanimously thank you thank you good luck at city council apprciate it thanks for sticking with us uh for the last four hours I council member dish got a heck of a first uh first Planning Commission light agenda last night so we wer so she's feeling refreshed not refreshed but comparatively yeah comparatively all right everybody really nice to work with thank you um we are on to item number 10 which is an our final opportunity for public comment this is an opportunity for persons to speak for up to three minutes about any item of Interest public comment can be made by calling 853 5247 and then entering meeting ID 978 3155 5 2451 City staff will call on people who have digitally raised their hand by pressing star n um you'll be called upon using the last three digits of your telephone number um you'll hear an automated announcement that the host is asking you to speak please move to a quiet area mute any background sound I am killing the time a little bit because there is that delay that we heard when somebody called in earlier so in case somebody does want to call on the phone giving them the time because right now there's no callers but we know that there's a delay I see no one okay great if somebody calls in maybe we can come back so 11 is commission proposed business it is late but I do have something commissioner milstein first though and then commissioner AB there is a run on commissioner proposed business this is exciting um I think commissioner you and I have the same thing excuse me um that we should just clear up this uh storage facility language like ASAP um and I'm thinking like maybe then bring it up next at our well at our next working session and then you know let's let's get it moving fairly quickly um because I think we received a lot of feedback about that so instead of being being a permitted use being a um uh what do you call it special section use exactly thank you changing those two e in the this is a friendly amendment in the c2b and the C3 districts from those two PS turning them into e yes keeping the P's in the manufacturing districts yeah Mr loner can we just make a motion like that and just take care of it right now I'm kidding I'm totally kidding um I was going to say you've already adopted a two-year work plan so this will be year three if it takes me writing it up and we can probably take an extra 30 minutes at our next working session I happy to put it on your next next working session thank you I I would suggest that maybe we look at those districts broadly the permitted uses um I think the easiest would be to just really focus on on those districts the per the range of permitted uses and any any consideration modification is sort of narrowly tailored in that way commissioner abon um I know it's late but I just wanted to bring up um notification because I think it comes up every single time we meet that there are people in the community who feel that they weren't notified or they would told they would be notified and they didn't receive an email or they didn't receive notification and I know we've I know we've kind of rehearsed the procedure in the past but I would like to see that at some point be a topic of discussion for us to revisit the the protocol um and actually as I'm saying that I'm not even sure it's in our purview to change it but or to recommend it that we change it but it seems uh like um uh a hiccup in this process that is preventing an adequate amount of public anticipation it's actually already on our work plan for the next two years like so maybe what I'm proposing is we bump it up a little because I think it's like in the third table right or something it's buried in there I think a bit no no we we pull it up so it's it's definitely it's definitely risen great I think commissioner s kind of resurrected that one said can't we deal with that all right um can I just add one not much but I don't it it seems like a wormhole of like the r4c underground parking height thing like I don't it almost sounds like a scrier error to just like copy and paste I don't know how easy it is or again like if it opens up a big wor hole of attacking r4c but I'd like to just see if it's if there's some simple modifications to align it with the rest of it can you remind us Mr Leonard if r4c r2a were on made it to our two-year work plan they did not oh now you know um yeah so let me as expressed I think r4c was the subject of sort of a more dedicated Endeavor um it also functions quite differently in our community than a lot of our other R4 districts that is a lot of our other R4 districts are really larger multif family um suited where r4c is very much aligned with a more traditional pattern of conver converting housing like old turn of the century housing often into multif family um so they do function quite differently but me understand a little bit more about that um um I am H happy to support wherever whever we go but um just keep in mind we've got Transit got adus um we're going to start some master plan conversation um site plan review um so just I I would just ask that you keep these brainstorming ideas come but I'm going to need your help to continue to help prioritize how you want to tackle these things um because you won't be able to do them all at once yeah and I that's kind of like I want to note it but I don't want to elevate it like because we're seeing this and I think commissioner aon's kind of brought it up again like the six bedroom units and I think that's the bigger lift of figuring out that modification but there are kind of maybe some tweaks that can come along earlier and I please to be clear these are great this is how we form our work plan you know I this is a great opportunity at the end even late at the end of the night to think about some of the issues that you're facing and then when they're presented and reflected back to you it's an opportunity to see where there's some alignment and that's a good way for us to figure out how to prioritize things thank you commissioner uh I move to a journ seconded by commissioner Gib Randall all in favor yes Ah that's a lot of hands have a great night folks already Wednesday thank you bye bye bye e e e

this is basically an extension of the district-wide annual financial report this report is unaudited and we will be asking that you approve the acceptance of this report as required so tonight's report will include an overview of the school level annual financial report the school level afr teacher salaries in reference to the district-wide annual financial report and then a school by school spend comparison this funny little picture represents the tabs on the spreadsheet in the school level annual financial report which is quite a quite a daunting report it's a very large data dump that we were required to to provide this slide shows the same tabs just in a more organized easier to read fashion the first four tabs were required data to be entered by gps so we had the first two the school listing and accounting data copied directly from the afr the data entry was additional data for teacher salaries and then the allocations to the school most of our expenditures are charged out by the school level so those of course were trans transfer transferred into the report by the school level unit there are some areas that we'll get into here in a little bit that are district-wide expenditures that we did not allocate out to the schools this table is afr from page 9 of the afr it is teacher salaries funds all funds excluding 575 which is unemployment also this is function 1000 only this is only teachers only certified staff teachers in the classroom it does not include coaches or counselors the second column is certified substitutes pretty self-explanatory the third column is contracted teachers um these would be the phase retirement employees contracted through smart schools or esi educational services incorporated and then the last column contracted substitutes we do not contract subs so here and the reason i highlighted that first column is because on the next slide we were able to validate the afr information the district-wide afr information with all of our 39 schools in each one of those categories for example the 82.5 million dollars from our district-wide afr if we took that first row that regular education and and added all of the 39 schools it would total that 82.5 so we were able to to validate the school level afr with our district-wide afr also this this particular grid and the school level afr is broken out in the same way that our district-wide afr is and also comparable to this classroom spending report and you'll see here and we'll get into a little bit more detail and the why behind we chose behind selecting gilbert l and carol ray ranch but you can see in the second row special education spent almost twice as much in certified teachers at carroll ray and that'll come into play here in just a minute so now we're at school by school spend comparison and we selected gilbert elementary and carol ray ranch elementary they are very similar in size they are gilbert l has 478 and carol ray is at 489 and please keep in mind that this is student count only this is not weighted adm um the following slides will show a per pupil spend so we focused on the per pupil spend again not weighted adm which comes into play because special ed students are at a higher weight also the comparisons will show all funds excluding 575 which is unemployment and again the report is sorted by function we'll go through each function talk about the definition of it and then give an example of the side-by-side comparison a couple of the program differences between these two schools that we thought was important to point out gilbert elementary is a dual language academy and also a title one school carol ray ranch has several special ed programs that gilbert l does not and also there's totals on the following slides um showing the side-by-side comparisons there are no totals on the school level reporting annual financial reports so we made that happen here um so the first function is function these are activities directly related to instruction interaction between teachers and students and this would be classroom brick and mortar or virtual instruction some examples of these expenditures include teacher salary and benefits instructional supplies classroom or virtual and then teacher and student desks and other materials in the classroom so this is the school by school comparison we have gilbert elementary and carroll ray ranch as you can see some of the variables to consider here the special education programs at carroll ray ranch will increase the cost increase the spend for salaries and benefits of course the purchase service line the third line 6300 at gilbert elementary this was contracted retired employees so this was the smart schools folks at gilbert elementary there weren't any at carroll ray ranch last year also the difference in spend has to do with the special ed programs at carroll ray ranch and the supplies that were purchased to support those programs any questions so far so for example if you go back to that slide salaries i might have because of the special ed requirements i might have a slightly smaller classroom so i might have an additional teacher even though you know i'm really only talking about 11 students different at the two schools that is absolutely correct yes there are more special education teachers there are more paraprofessionals at carroll ray and the class sizes are smaller in those special ed programs the next function is 2100 support services the these are activities to assess and improve the students well-being and to supplement the teaching process some examples attendance and social work guidance counselors health services occupational therapy physical therapy speech language pathology and psychology services and here again is the side-by-side comparison a lot of these services are related to special ed programs so we would see an increase of course at carol ray ranch under the salaries and benefits the employee benefits is a slightly out of proportion at gilbert elementary due to a leave payout so we've we've looked at all of these kind of anomalies and the variables that aren't obvious in the report itself the purchase service line is much higher at gilbert elementary they were contracted a psychologist where the psychologist at carol ray was embedded in the in the employee salary line so we had to contract a psychologist at gilbert l and we know that those contracted services are a lot more expensive than employees any questions here the next function is 2200 support services these are activities associated with assisting and instruct assisting the instructional staff with content and process of improving instruction so this would be instructional staff professional development and library services wouldn't normally see a huge difference here not a lot of variables from school to school the reason that carol ray is higher here there's more veteran staff at carroll ray and they also used their instructional improvement fund for some school business days that fall under that 6100 as well any questions on that one this function 2300 is general administration activities related to establishing an administering policy for the operation of the district this would include cabinet level administration superintendency executive directors their direct administrative assistance and the governing board so school by school comparison we don't charge these out to the schools so there is no there's nothing to compare here the state may allocate out these district level expenses out to the schools based on student numbers based on student enrollment for their purposes we chose not to here function 2400 school administration activities related to the overall administrative responsibility for a school this would include principal and administrative salary and benefits and supplies directly related to the office of the principal again this is one area that we would not see a lot of wouldn't see a lot of variation from school to school every school hasn't has a principal every school has an administrative assistant and the salaries and benefits are pretty clear there there was an increase at gilbert elementary due to a leave payout again under 6 200 benefits any questions on that one that's matt and you when you and i reviewed this and prior one of the discussions we had was and i'm going to use the business terms i know that schools use slightly different terms but this highlights that in every school we have an element of fixed costs we will have a principal regardless of whether school has 400 students or whether it has 900 students there will be a principal and as you can see here that the cost is relatively fixed you are going to have the employee benefit they're going to be in the same salary ranges on both those so they're going to be again a fixed cost it's not going to vary a whole lot regardless in total amount regardless of whether you have the economies a scale of a 900 student school or 400.

patient if there are technical issues public comment will be via telephone only to speak during any of the public common opportunities please call 877- 85352 47 or one of the other published numbers and then you'll enter meeting ID 8 um sorry 2451 this information is also available on the published agenda in the Public Notices section of the city website and on the broadcast of this meeting on CTN Channel 16 AT&T channel 99 and online at a2gov.org CN where you will select the government Channel item number two is the roll call good evening commission uh commissioner Mills here commissioner milstein here commissioner G here commissioner sov here commissioner abon here commissioner hamers Schmid here commissioner dish here uh we have a quorum um I would note that uh because we have currently have two vacancies uh we do um uh six affirmative votes are required to advance any land use petition very good thank you very much and item number three is introductions and it looks like we need to introduce uh council member dish welcome to Planning Commission um it's good to have you you've got a full agenda for your first meeting so uh trial by fire we just throw you right in do you want to give a short introduction of yourself to those of you who those of us who might not be in your uh in your District sure your award uhuh so I I represent uh I just now started representing W one and uh I've lived in an arbor for about 12 years and I uh I have always had a thing for urban planning and so it really really excites me to get to do this um I'm a political science professor at the University and I care a lot about um I I care a lot about the things that we can do with policy tools to Envision a new city and this is the commission to that on and um I miss seeing Shannon in the pool commissioner Gib Randall I should say at the why you'll see that we're a mix of formal and informal so welcome welcome to the bunch um I'm not sure that we'll put you on the spot uh but usually just so you know item five is when we call on you to report out what happened at your first meet meeting last tonight but first we'll go to item number four um which is approval of the agenda can I have a motion to approve the agenda moved by commissioner milstein seconded by commissioner s is there any discussion on the motion all in favor of the agenda as drafted please say I or raise your hand I I that is everybody none opposed so the motion carries item number five is the oh sorry it wasn't it item number five it's item number six item number five is minutes of the previous meeting um we had November 4th in 2020 uh minutes in the packet can I have a motion to approve the minutes moved by commissioner milstein seconded by commissioner sove any discussion or Corrections of the minutes all in favor of the motion please raise your hand or say yes yes excellent that was everyone um so the motion Carri item number six is reports from City Administration City Council planning manager Planning Commission officers and committees and written Communications uh first up council member Tish do you have any reports I do have one report and Mr Leonard will do the other item so city council passed two things that are of importance to Planning Commission and the one that I'm especially happy about um given that it is uh it it it's a great way to honor my predecessor Zach akman um who I am not going to fill his shoes but I'm really honored to replace him uh we passed a resolution to create a Transit supported development District um with a goal of increasing housing density and uh options along major quds and we request that Planning Commission develop additional public engagement opportunities both educational in nature and designed to solicit feedback um but we don't I I believe and Mr Leonard can correct me if I'm misunderstanding I don't think that we mean to make this a large scale allout hire a consultant kind of thing um I think that you know uh webinars would be nice and something that we uh council members need to do ourselves is to figure out how to get how to hear from people who are not just the usual suspects um not that we don't value the citizens who show because we do but there are many people who don't show up regularly to meetings and and on a change like this um to the city it would be really great to have a very broad perspective of people uh represented in those discussions so uh and I'm happy to be amended in any way that I left out by Mr Leonard um thank you uh commissioner dish um I would just add that part of that discussion was a bit of I would say um um just a lot of discussion about the interplay of the master plan and implementation of the master plan so there is a fair amount of discussion about um you know those components for a master plan that reference Transit oriented zoning um sort of more generally for and those that are more specific so there was a bit of dialogue on that um but I think the shared goal was to investigate a lot of the things that are already on planning commissions um mind as it relates to starting this community conversation um and then a couple other um tidbits from that Agenda One first reading of the two solar related ordinance amendments were was passed um that is the proposed height exception for flat roofs to install a roof mounted solar and then also solar accessory structures um on nonresidential properties when they are covering existing impious surfaces so both both of those received approval on first reading um they'll go to Second reading and public hearing on December 21st I believe and then the last uh small item on that agenda was uh sharing your adopted work program with the city council so that was uh appeared on that Council agenda as well very good any other um planning commissioner officers or those who sit on committees that want to report out from anything that happened in the last two weeks with those subcommittees we had any meeting meetings um the within this is also written Communications and you may have noticed that there were six different packets plus the comments from the the EC comments that were provided um we used it as an opportunity for second grade math so there are 66 pages of comments if you care um I did a little addition there uh next item is audience participation this is an opportunity for persons to speak up for up to three minutes about an issue that is not listed as a public hearing on the agenda so this is not the time to talk about the near North at 700 North Main project about the self- storage office bank that's on Stadium or about the residential development proposed at 2111 Packard there will be public hearings for those later on this is for other items um to comment on the any other matters please call 877 8535 247 and enter meeting ID 3155 2451 City staff will select callers that have raised their hand digitally um you can raise your hand by pressing star n on your phone Mr Leonard will um uh make the necessary changes to promote you and you'll get an automated message that you have been unmuted um you may need to still unmute on your side of the telephone and when you do please move to a quiet area and mute any background noise so that we can hear you clearly also uh please state your name and address at the beginning of your comments and it looks like we do have a hand raised caller with a phone number ending with 534 you have up to three minutes to address the Planning Commission thank you good evening this is Tom stalberg I live at One 202 trayor Street uh I was watching the council meeting last night and I did speak um something that I'm in favor of Transit oriented development in general um I think it's important to point out that we do not have the type of transit to support a full Transit oriented development uh which is perhaps why it's title something else Transit supported development District uh I think it's important to note some of the reasons that Transit oriented development Works where it does work uh is that it has nodes or hubs of activity uh centered around Transit stations so we're not going to have that uh I am a little bit concerned about spreading this anywhere up and down the transit quarter uh because you have an ecosystem that isn't complete if you do that uh say reducing or eliminating parking works well when you have a mixed juice center around a transit station but um when you just have a single building anywhere up and down a quter uh where you reduce or eliminate the parking you may just be offloading the burden of parking from that development onto neighbors and neighboring streets so I hope that you will take a look at that and that consideration uh when you design this uh as instructed by Council the other thing that's missing in my opinion uh in council's direction to you that I hope you have the discretion to add in or at least add in as as part of the conversation is the uh the Reliance on indirect causes for affordability and sustainability essentially trickle down theories which I personally don't believe in uh as almost 30 years in the real estate business I think I have some experience to uh to speak on uh with that um so why not bake those directly in we do it in our premiums ordinance we do it with our PUD ordinance and you're in the process of revising the plan project ordinance to to do that directly uh which is a really good move the plan project uh ordinance that we have on the books now uh is troubled uh for those of you who don't know that that was one of the things that was mentioned in the lower toown lawsuit um that was never resolved one way or another as part of the lawsuit but we had great concerns about the uh actual legality of the plan project uh ordinance as it stands in her book so we were very happy that she took that up and we're revising that and very happy that you're taking it you know out some of the arbitrariness and the this discretion that ARB and putting in some very specific items and measurements and putting in that uh you know if you want something changed in your development say like reduceed setbacks that there's a trade-off and that could be sustainability or affordability so I'm looking forward to having that discussion later on from one of the items on the public Hearing in terms of the plan project modification and lack of tradeoffs thank you thank you very much if there's anyone else who's dialed in that wants to talk um that would like to address the Planning Commission on an item that is not listed as a public hearing so that's not the project on North Main West Stadium or on Packard there's anything else you'd like to address you can press star nine to raise your hand and we can call on you all right seeing none I will close the public hearing the audience participation section not public hearing yet um and there in case you're interested there is another opportunity for audience participation at at the end of the meeting item number eight is the public hearings for the next business meeting yes we have one new public hearing currently scheduled for the December 1st 2020 uh Planning Commission meeting uh that is Maine and Davis apartments it is located at 907 to 913 South Main Street it is a site plan for city council approval a proposal to combine 907 and 913 South Main Street demolish the existing structures and construct a sixun 35 bedroom rental complex on a 32 Acre Site Z zoned r4c very good commissioner aons I saw your hand raised sorry go ahead no sorry if this is out of turn I just um I noticed in the for the communications that there are now nine packets in addition to the e-comments so I wanted to make sure people went and grabbed those excellent thank you those must have been added at very end great thank you very much for pointing that out um all right we are on to item number 9A the regular business this is the near North Town Homes resoning and site plan for city council approval with planed project modifications this is at 7 100 North Main Street um as is our usual practice we'll start with the petitioner presentation um then have staff fill in for us and then we'll have the public hearing and again as is the practice uh we'll take the entire petition which includes the rezoning and site plan together for the public hearing and I am just in the process of um having everybody join the meeting give me one moment here Alexis do you know who from the project team will be providing the presentation we still can't hear you Alexis nope Lexus is unusually quiet this evening I don't know if she needs to plug in her headphones all right is that it yes got it never the same setting twice um I believe uh um I was going to say I think the presenter will be Ryan bisner from pow Associates but I see Michael Powell so um that is my I believe it's gonna be Michael Powell Brian bisner has his hand raised [Music] there I am very good Ryan would you be running the PowerPoint um I won't be uh I believe Alexis says I won't have control of documents okay you want to do that Alexis um I can if you enable screen sharing and Alexis if you could go to uh just let's look at sheet three of a site plan submitt first off um are is my screen no it's not okay all right um S3 you requested yes ma'am okay um first I want to uh uh I want to start by saying uh thank you uh Planning Commission for seeing us we want to thank the staff especially Alexis uh for sure with with uh her enormous help uh Amy Ponto and Jerry Hancock to get us to this point um obviously with the flood plane and the flood way and um um we definitely uh we had a lot of communication with Jerry to get to get here however uh we are asking that uh after my presentation and the public hearing uh to get input uh from input and comments from the Planning Commission but we would like to postpone or table till the next meeting uh we received a letter from the uh adjacent neighbors and uh we we did have two two citizen participation meetings with them but the owner W wants to take an opportunity to meet with them and go over some of their concerns we we were a little surprised by that letter today so I'll give my presentation and uh we look forward to uh the the the planning commission's uh comments and then we'll get into uh more detailed discussion next time around so uh uh looking at sheet S3 we have uh uh 22 units uh proposed Upland of the flood plane oh thank you Alexis uh they are uh with with a garage underne underneath they are twostory with a dormer on top and uh all parking for the units will be contained underneath uh the uh structure in the garages and um the uh uh any any access parking will be taken care of uh by the um prvious pavers in the flood plane area um uh that would be for visitors and and deliveries or anything like that um uh moving uh counterclockwise around the site we have a we have a retaining wall along the north line that is to help uh preserve the existing trees that are there uh that as part of uh requests by uh the owners of the adjacent properties and then uh as we move uh continue along we see our detention tank there that's where we'll be storing our storm water and uh our some of that's the their we go it's really hard to not Point uh uh while I'm talking uh and that detention tank will be will be um connected to the uh the sewer storm sewer in the road right away and we've made that connection via that bio Swale there as it moves counterclockwise along uh the property the BIOS Swale uh uh provides two uh uses is to drain the detention tank and we're also creating a depression there as our uh um flood plane fill mitigation um the parking area uh the sanitation turnaround uh in that area right there and the entrance that's all a previous P material uh that's me that's meant to uh mimic the existing conditions uh that's that it can percolate into the ground or it is connected to the Bosell and and it can exit the site via the BIOS storm sewer as well um due to our interactions with MDOT we have a uh um right turn in right turn out um as we call it there in the center that little island is a pork chop uh to that was request by them to help mitigate traffic we've had the proper traffic studies it's a minor amount of traffic umed by MN and city of Ann Arbor um so the um and if you could uh Alexis could we switch down go down to Sheets towards the end the architecture a a-0 A-1 and uh we just kind of get a look at the outside of the building A-1 and then let's stop on a-2 when you get there okay right there that's good thank you I wanted to uh uh talk about this for a moment because uh uh we wanted to one of the unique features of the of the building is that the uh the residents will park underneath the units and they will enter through uh the garage area area or they could go up some outdoor stairs on the north side of the building and they will um move through the that middle area with the with the plantings there that they will that will be the main entrance into their building and that it a as a courtyard it's open to the air it's not covered um and that and that keeps the the activity of the residents in uh screened from the uh residents to the east by no Courtyard or anything like or or or entrances or or decks out on the east side and so this is kind of a unique feature this hangs above the the garage area and it will actually drain down into the garage area um and so that's the M main entrance for the units um uh due to the uh City's desire to have entrances on Main Street uh we we will have entrances for those uh Westerly buildings on Main Street that have a connection to the sidewalk um but the uh the units to the east or the top of the page they will enter through the garage or through that um elevated uh deck area there I guess if you want to call it uh in the middle um and uh that that concludes my short presentation H we look forward to any comments or questions that the Planning Commission has and hearing from the residents of course thank you very much um Alexis do you have anything to add and you have to unmute yourself because I hit the mute button during that um I can give um a I'll give a short staff analysis um uh I do have um our brief uh staff pres presentation um with the um aerial photo I'll go through it very briefly um for the benefit I know that there's going to be there's going to be a public hearing as a petitioner mentioned um they are requesting it that to it be postponed this evening um so I would encourage the Commissioners um for any specific questions or concerns you might have or something that you may be looking for a revision you may be looking for to uh share that now this evening so that they can incorporate it but this will be coming back to you if tabled this will be coming back to you for a more in-depth discussion nevertheless uh let me get some um some background highlights and some of our staff analysis um it is a 1.2 Acre Site currently zoned PUD the petition is to uh two petitions one to rezone from PUD to r4c multif family dwelling and then the site plan to develop the 22 Town Homes I think um Brian bisner did a great job going through the site plan aspect of it um the um master plan recommendation for the site is actually for continued single and twoam I'm sorry is not for continued but recommends single and two family residential uses for this site um I did in the staff report note there's a couple of changes since that staff report uh recommendation was made and it was um um re reiterated in our adoption of the combined master plan um some changes are that um the single family homes that were present on the site have since been removed some of those is not not a bad thing uh they were in the flood plane and the flood way but others were uphill the site um actually the lower part of the site is in the flood plane as Brian mentioned the upper part is not um the staff report goes through the standards of approval for rezoning the petitioner has also provided their petition um and they have addressed some questions the questions are not the standards of approval but we ask them of an applicant to help you make your um decision it was staff's evaluation that the uh proposed rezoning from PUD to R forc um is moving in the direction of the master plan recommendation um the the r4c district allows single and two family uses and also the proposed development is for attached single family units um this is um more in keeping with the master plan recommendation and specifically in this case we think it's appropriate to um rezone to multif family because it allows for that attached um single family homes better enabling to provide the the density reasonable density on the site outside of the flood plane and floodway um the site plan comes with a few planned project modifications those that is a tool in the UDC that allows the site plan to flex either height or setbacks only if the project then provides certain public benefits the public benefits are predefined in the UDC the um let me screen share for a second the hope this works quickly here we go uh here's the site plan again the plan project modifications are for a reduced uh South Side setback and East rear setback um also there's a plan project modification for increased height the South Side setback standard in r4c is 12 feet and then there's a formula additional setback is required based on the depth of a building the proposed setback is 15 ft Which is less than the uh total amount required but more than the base amount and the 15 ft is consistent with the required conflicting land use buffer on the rear the setback is proposed at 22t in this um orientation south east corner is 22 feet and it increases as you move north because of the irregular or the not parallel lot line this uh the normal setback in rear setback in the r4c district is 30 ft and then again there's a formula for increased um so many inches per feet based on the width of a building the proposed setback is less than the standard but is still more than a conflicting land used and as it approaches the uh North Side the setback um does meet the the the the normal code requirements The increased height uh 30 feet is the standard in the r4c district 30 um 2 and A2 fet I believe is what the petitioner has um has requested and this is to allow the parking underneath the building I have noted in the staff report that other R4 zon districts but not the r4c but other R4 districts allow a 10-ft height increase when there is parking underneath the building so this application is to be consistent with other R4 um districts um the propos the site plan does impact natural features um there are a few Landmark trees that will be removed and there is some cut and fill to the flood plane therefore have provided an alternative analysis in the staff report the proposed layout um is the one that minimizes the disturbance to the sum total of natural features the least um there I've just quickly gone through the and I believe I've hit all the highlights from the staff report um staff what is prepared to recommend approval because it meets the because the rezoning is consistent with the master plan and the uh site plan meets um I'm sorry the site plan does meet the standards of approval and all the dimensional and development requirements but the applicant has requested um it be uh postponed I am here to uh answer any questions that you might have um I have a few additional Graphics if need be but I will pause right now and just let it go thank you very good thank you very much much um we'll open the public hearing for this item um this is an opportunity for persons to speak for up to three minutes about the proposed near North Town Homes development um site plan and rezoning petition uh public comment can be made by calling 877 85352 47 and then entering meeting ID 3155 2451 uh City staff will call in those who have raised their hand by pressing star n um and uh you'll be called upon by the last three digits of your telephone number again please move to a quiet area when um it's your turn to speak and mute any television or other background sounds so that we can hear you more clearly if you can also please state your name and address for the record um looks like we do have one person on who has their hand up couple now so we'll take you in turn folks a caller with the phone number ending with 321 you have up to three minutes to address the Planning Commission you may need to unmute your phone on your end which I think is star six six caller with a phone number ending with the numbers 321 please unmute your phone and you have three minutes to address the Planning Commission let's try caller with a phone number ending with the numbers 13 4 um you have up to three minutes to address the Planning Commission thanks Mr Leonard this is Ken Garber 28 H Hill Court um hopefully caller 321 will get a chance to speak after me um anyway uh first I'd like to welcome council member dish to this commission I'm really excited to see you here um okay 700 North Main more downtown housing is obviously desirable especially on this site which is currently vacant it's a problematic site for building due to the flood plane um but the petitioner found a viable solution with reasonable density but my comments tonight as usual are about the sustainability elements of this plan I see none here in general I don't think we should approve rezonings for market rate housing in ant Arbor without some significant sustainable element the most urgent one is building electrification since solar panels can usually be added later but HVAC systems are effectively permanent given the cost of retrofitting in this case presumably from a forest air gas furnace system with extensive duct work to a ductless heat pump system um it's never going to happen these Town Homes will be burning gas for 50 years or more keep in mind that building electrification and new construction is Now official City policy as you know strategy 2 action one of the a20 carbon neutrality plan states that quote all new residential and commercial buildings designed and built to operate without the use of natural gas reducing the increased costs associated with retrofitting existing systems end quote plus we now have the valhal Glen and vidiian precedence to show it's economically feasible assuming groundup construction and a tight building envelope we don't have the enforcement tools yet to mandate this for all new construction but petitioners like this one should be asked to incorporate heat pump HVAC systems or vrf systems for larger buildings many times I've brought up building electrification at Planning Commission and I apologize for doing it again because this really isn't a zoning or site plan issue instead it could and should already be part of our city building code as it is for many cities now contrary to Common wisdom that is entirely consistent with Michigan law but because we don't have it in our building code it falls to staff and Planning Commission to defend our Community Values that's especially true for re rezoning PUD project position petitions since these are not by right developments um commission has taken my concerns seriously in the past and I'm grateful for that this commission has more Collective expertise than I can even grasp not to mention incredible stamina at meetings like this but these projects with fossil fuels keep coming through so I'll keep bringing the issue up until we am amend our building code to make it moot or until someone convinces me that I shouldn't care about it um and believe it or not I find public speaking really hard thanks for indulging this thank you thank you very much Mr Garber there's a couple more hands hello Mr stalberg you have three minutes to address the plan commission thank you it's Tom stalberg again I do live at 1202 Traer Street tonight I am uh representing the properties at 110 East Summit Street and 112 East Summit East Summit Street I'm a manager in the llc's that owns those properties so I am a neighboring property owner to the north I did attend the uh Community presentation at foresight which I think might be almost two years ago now I have not heard from the developers since then and there are changes that I've not been aware of uh I know they're you know published publicly and have been able to look at them I would appreciate if the developer uh since the developer's tabling I'd appreciate if we could have a conversation about some of the drainage issues I have enormous faith in our uh Jerry Hancock at the city so I'm not concerned about the storm water drainage but I would sure like to know from the developer uh some of the updates that have been made there that impact us directly moving on to the rest of development uh to Ken Garber who just spoke uh never apologize Ken you're asking the right questions you're asking the right thing of their City we have made very specific declarations about affordable housing and sustainability and if we're serious about Meeting those goals then we need to be bringing that up every single time a project comes up this is not a byright project it's a plan project modification those are variances the developers not entitled automatically to those and given what we've asked our citizens to do through a millage to support affordable housing I do not see why we are not asking our developers to kick in their fair share as well towards affordable housing and or sustainability and that goes back to the plan project modifications which I've been following at the ordinance revision committee and and I like what you're doing and I know that's not uh come through the pipeline and made it all the way uh to council and into our ordinance yet but those are really good Concepts and right here we have discretion because they're asking for a plan project modification uh so use your discretion and let's make sure we deal with affordable housing and sustainability when we evaluate these projects thank you very much thank you very much again if you're on the line and wish to address the Planning Commission on this P for this public hearing you can press star n to digitally raise your hand caller with the phone number ending with 347 347 you could unmute your phone you have three minutes to address the Planning Commission call her with the phone number ending with 347 if you can unmute your phone you have three minutes to address the Planning Commission you may need to press star six there we go caller ending in 347 you have three minutes to address the Planning Commission oh REM muted try star six one more time there you go hello hello my name is Christine Crockett and I live in this neighborhood in an r4c neighborhood I live on Kingsley Street ever since this piece of property has been up for debate on new development which has been for over two years I have been involved with the developers and their discussions there have been several different developers this recent one had meetings about two years ago and I attended that meeting at foresight there have been vast changes in this project since that time and I was never no notified even though I was at that original fory meeting the current project before you is one that is twice the size of the project that I saw at foresight that project was proposed as a PUD a PUD requires the developer to give a proven Community benefit and it also requires that there be a contribution to the affordable housing fund now this comes back to us a project that is twice as big and yet it's no longer a PUD but it's r4c this if I've ever seen anything that should be a PUD this project is it these developers need to develop need to contribute to our affordable housing fund the citizens of an arbor have voted to tax themselves for that fund and we should ask no less of the developers who are asking to build in our community and to manipulate the zoning in such a way as to hold the developers not responsible for making a contribution to our affordable housing fund is just unacceptable to me as a citizen who always votes and pays higher taxes for the benefit of our community I also think that this developer since he's asked to table this should talk to the stakeholders who have followed this project all along and were also present to that meeting at foresight um I think that the changes here are far beyond just our forc and I think that the Planning Commission should use its better judgment to require this very large much enlarged development what was previously proposed to to tell the developer that he must pay into our for aable housing fund thank you thank you very much it looks like the should we try the phone number ending in 32 one one more time yes caller with the phone number ending with 321 phone number ending with 321 if you could unmute your phone you have three minutes to address the Planning Commission and again to unmute you may need to press star six on your phone all right if there's anyone else on the line who would like to address the Planning Commission on this item um you can press star9 to digitally raise your hand seeing no one I will close the public hearing on this um and read the proposed motion the an arbor City Planning Commission hereby recommends that the mayor and city council approve the near North rezoning from PUD planned unit development to r4c multiple family dwelling and the an arbor City Planning Commission hereby recommends that the mayor and city council approve the near North site plan with planned project modifications to a increase the maximum height from um to 33 feet 6 in B decrease the Southside setback to 15 feet and C decrease the rear setback to 22 feet subject to one maintaining 43% open space two maintaining 132 feet North Side setback and three having front doors facing North Main Street garages underneath and accessible only from the interior of the site and development agreement subject to receiving preliminary approval from the Wasa County water resources commissioner and addressing outstanding engineering comments prior to scheduling a public hearing of the city council uh those motions are can I have a motion to move them by commissioner s seconded by commissioner milstein you guys are quick on the draw tonight um we are in discussion again I think because the petitioner requested postponement giving any um outstanding issues that you think or questions that you have that they might address next time would be most helpful in this anyone have anything that they'd like more information on for next time around commissioner milin oh that's go ahead y go ahead I was just going to say to uh commissioner dish this was typically commissioner akerman's job uh was to offer the kind of the first comment so you didn't know that you were uh filling in it was it was just the thing that he tended to do so you're not filling his shoes though as you said so we'll let commissioner milin take the first comment although I feel like I've taken over that role in the last uh couple of meetings um so a couple of things that I would uh like additional information on um it'd be really great to get additional uh renderings of what all sides of the building look like I had a hard time figuring out the back doors um or actually maybe either the front doors exactly where they go um so it' be great to get additional renderings just so I can get a better idea of what the site looks like because I was having a really hard time imagining what the site might be and with that said um uh I am one that's pretty vocal about Brown buildings um and how we have plenty of them um so if the architect or the the development team wants to maybe look at some other uh interesting color schemes um in that area I think that would be appropriate um so I'd encourage you to do so um in regards to public participation um hearing from uh some of the written communication that we received as well as hearing from some of the uh members of the public that spoke today having a public uh participation meeting two years ago and then uh coming to us with something completely different I shouldn't say completely different but larger and different in general um I would encourage the development team to uh go through another public participation meeting um I think that feedback will be valuable to us as the Planning Commission um in particular would be very valuable to me just to get more participation from uh the surrounding neighbors um and then um just some additional questions that I had I was having a hard time figuring out where how a uh how trash was going to be picked up from the site um of exactly where that was going to happen and how that was uh going to occur so I'd like some information on that and then the last thing I was hoping to get some additional information on because it's been a while since we've seen a I actually don't remember the last time we saw a building that's all one building phased out the way that it was so I I guess I'd like some more information about how the phasing will work um since it's one big building or I I'm not and I'm not just not understanding how the phasing is going to work if phase one's going to be built but then the side of the building is going to look like it's cut off exactly how that would work so I'd like that additional information as well so that's it for me and if I may uh very quickly um yeah the purpose of the tabling was to have that citizen participation meeting we were surpr we were very surprised by that letter because we did we had two with that them uh and the the first one in 2016 had 19 units the next one was this side this building exactly only it had 16 units um but it was this exact building in the site has hardly changed and then um this one we did go from 16 to 22 units that is a significant change I'm sure in their eyes that is certainly the purpose of tabling is to get with them and uh get their input but we thank you very much for yours and I would just encourage you not just with the immediate neighbors but to I the people that you invited to the public hearing at foresight um I would Circle back around with all those people um and do a more in-depth public participation than just the adjacent neighbors ABS thank you y any other Commissioners have comments or questions that the petitioner might bring back with them in the future commissioner Gib Randall um two one is um is this compatible with the revised uh flood plane ordinance or the new flood plane ordinance I guess that's that's coming um I'd be curious to know more about that um and then the other is that uh you are very well set up for solar in terms of the orientation of your rooms and uh because you know one of your roof ples will be facing south so um I would like you to look at that too um you know our caller was absolutely correct when we're doing rezonings this is the time that we are tending to to have developers really look at what's possible with their site and because of the orientation of your buildings I think you are well set up for that are these for rent or are these um um to own uh they're to own they're to own so to sell yeah and so you know these this helps with people's utility bills you know there's a there's a there's a payback with that um so it could also be a selling point I guess is what I would say so those are two things that I would be curious to know more about for next time okay commissioner abens hi um I wanted to just point out a little bit of like some of the detail about the the plan project modification and make sure that I'm understanding it correctly or need some guidance from staff so um currently the the only thing being provided in exchange for reduced setbacks and increased height is a small increase in open space is that correct no we're making a contribution to the park it's it's an we're making a contribution of $133,000 to the Alexis is that the park fund um yeah May one second I scroll through the um I don't see that listed as yeah part of modification yeah um in the staff report page seven uh yeah um so they are proposing a Parkland contribution in lie of an on-site um park facility um but for plan project modifications um goes back to the UDC section C and there are um eight um I'm they're not eight but there are um it provides certain benefits and I have identified uh staff has identified three hold on I think I'm confusing myself I mean I have open I can help rattle them off if you'd like yeah but no that was I was correct so um page seven and eight but I've I felt that this project um meets three of the approval standards um it is providing a little bit of excess open space um the north side setback far exceeds the minimum standard um and so that's a I feel that it functions as sort of a balance there's a reduced Southside setback but there's a much greater North Side setback um and I think that the arrangement of buildings is um pedestrian oriented which is one of the uh plan project benefits um the buildings do fr front the street um there are front doors to each um direct access to the the front building um and to I believe that it meets that criteria as well I noted in the staff report that by code you only need to provide one of those benefits um but I have also note that for this one in particular the I believe that the total is more than the pieces together with the little bit extra open space uh the balance B ing setbacks and the um pedestrian orientation of the streetcape um that this is a this is a Justified and approvable plan project modification um for the side rear and height okay thank you I appreciate that clarification it feels I mean just maybe to the petitioner it feels borderline to me I suppose like what the kind of what's being asked in exchange for what's being provided like the increase in open space is feels minimal and it's also completely within the interior of the project it doesn't provide even a kind of visual you know um kind of amenity let's say to the pedestrians or to the city or to the neighborhood um and I think you know as I'm sure you're aware the kind of two uh you know um priorities of the city at the moment in terms of of development are sustainability and affordability and it's disappointing to me that the project doesn't really address either and sustainability is part of the plan project modification kind of folio of things available too so um I think it's just something to consider um and um my other questions have already been addressed by other Commissioners thank you I'm going to chime in here because I would do more than consider it I um think that the open space and the north side setback you are on a site that has flood plane that you can't buil in and so it is out of necessity um it's it seems to me that some of that space is just not usable um it's not so I would I would push a little bit harder than what commissioner Ain just did um and say that um I I do think that there's a benefit on having um uh you know front doors on Main Street regardless of you know how tall the building is we would be asking you for that um and so I think uh and honestly My Hope Is that the people that are living in your units want to go out that front door and walk up Main Street to get to the things in Cary town and on Main Street rather than walk out the back door that's between the buildings anyway um or between the units anyway so I so I think that that's not it's a it's a public good but I also think it's definitely a private good as well um and so uh I know that our site plan or our plan project modifications have not been passed yet but we've discussed them many times and so thinking through the list of the things on there that might be possible and if I could ask staff to again I know it's not finalized it's not gone through but thinking about how some of these things the shifting of setbacks kind of as a comparison of the things that we were talking about there's some types of modifications that um are seen as as lower bars than others um I think the comparison of that and how like where the where where we stand right now on the plan project modifications and how this Stacks up would be really um that's something that I would really like to see from staff next time um the other thing that I just didn't uh see and we didn't hear about but uh the EV ordinance I'm curious about the parking I want to note that you exceed significantly the amount of parking that is um required and um and because it's under the most of it not all of it because there is the kind of guest parking to the north end but because most of it's under the building I you know okay like that's that's the choice but we do have a um the EV ordinance is also going forward to so to just in the presentation next time pointing out like how you're dealing with EV charging um would be uh something that I'd like to see um and I feel like there was one more change that's kind of in the hopper that and because there's a lot of these things that are kind of in the hopper and it has escaped me because I didn't write it down but maybe it'll come back to me um so those are the those are the key questions that I had for now so e let me just understand EV quickly um you'd like to see ev uh some of the units themselves have uh be uh be wired for Ev uh as well as possibly uh some of the guest parking or whatever uh outside one or both or do you prefer either one so there's an ordinance that pass Planning Commission that is s um that is to go before city council that's right the right status right um and so again I'm not sure how the sequencing works if that actually gets approved before you do I think that you have to meet it so recognizing that I'm you may well want to then think about how much parking you provide um because effectively there it's a multiplier if you if you build it based on what you know what is the use of that facility there's a different multiplier about how many of your Park what percentage of your parking spots need to be pre-wired how many you actually need to have chargers for how many you just have to lay the conduit for and because it's underground it you know effectively the the whole purpose of this is that your infrastructure is going to last for some time and we are we have a city-wide goal of carbon neutrality and so in order for that to work we got to Electrify our vehicles um and so if you're going to build it build it to be future proofed effectively so I just pointed out because um I recognize that given how many parking spaces you have especially that exceed what the minimums are there may there may be implications on that so I just want to make sure that you're aware of that um we we will consult that ordinance that that's the perfect we will look at that gotcha perfect and I now I now that we're thinking about this I was thinking about the other ordinances that are in the hopper and the other one that's that's related to this was already mentioned which is the um flood plane ordinance so just kind of showing that on the map and I think being uh it's probably it's buried in the um documents I'm sure somewhere but to the to the point about the you know what percentage of the property effectively is is falls into that I think would help evaluate to what extent the you know 3% extra land area that's open space is I think that that would help me at least and I I I mean I even so I would still encourage you to look at the changes that are in the hopper for plan project project modifications some of which are sustainability some of which are affordability effectively you don't have to do it all um but that would um make me much more comfortable saying yes this is this is um uh uh it meets those thresholds any other Commissioners who have questions or comments um commissioner s Alexis I think you mentioned uh height would have metant for R4 not r4c is there a reason like what other things made it go to r4c instead of R4 oh well um there there's R4 a b c d and e a b and d um whatever their base height uh maximum height is and they vary but whatever it is that you can uh increase it by 10 ft if you put parking under roughly half of the building but there is no such um flexibility in r4c I want just wanted to point out that what they're asking in terms of a little bit of height increase when they have um parking underneath the building is actually not unheard of it's not completely outside of the realm other zoning districts which I I don't think are appropriate for this location um uh but other zoning District other r4s the a b and d already offer the exact thing that they're asking for through plan project is there a reason C doesn't um to be very honest r4c is like the third rail um and when we added the when we did some modifications to the other zoning districts uh but I want to uh 10 to 12 years ago we left our we left many things about the r4c alone and we we did start to tackle it on its own but we that has it has not gone far or fast okay I'm just trying to like reconcile the plan project issues and what we're looking because I think there's three ordinances that are currently in the pipeline that aren't applied to this project but I appreciate uh petitioner saying I want to postpone because I want to have these conversations with the community uh and I think all of these um pipeline ordinance changes are conversations about Community Values so the more that you can integrate them into the project which are the EV charging stations the updates to the plan project which if we eliminate the the small modification to height because r4c is weird we're talking about Shifting the setbacks and you can do that with either stainability or affordability which we heard from the speakers um as a priority and I think from this body um and the third EV plan projects blood plane blood plane so thank you those I think look talking to staff about those three and what changes would look like on this project I think would be valuable in the long term and I think get uh a lot more support when meeting those more uh future thinking metrics because we're updating those ordinances when we can't update we're kind of stalled on Master planning and we're trying to finesse some of these things so I think if if you if we look at those three things I'd like to have a discussion about around how those are applied even though not adopted in this project that would be my yeah we'll have that for you when they're ready to come back that's great thank you commissioner Gib one other thing on the flood plane and that is um if you could also um I know that some of the FEMA maps are going to be redrawn in this area based on the tunnel and I I I don't think they're likely done at this point but it would be interesting to get Mr Hancock's opinion about whether this parcel would be affected by that change or not and um I know that would be more of a gut check on on his end um because they haven't been officially redrawn but I'd just be curious to know if um if he feels like that would shift much based on um the remapping that's going to be happening yeah I'll have a statement from from him um I can tell you though that he is well aware I think he knows what uh he has the anticipated impact which will benefit this property I think they'll actually going to free up much buildable area but for this project it was a timing issue um it will be a couple years before the FEMA maps are done they need to collect data um um so this this project should comply either way because it is more conservative in that aspect however I'll get Jerry uh Hancock's official I'll get a statement from that would be great thank you if I if I may uh we we had a lot of of conversation and input with Jerry and uh we are where we are at uh due to the current flood plane and floodway lines but the flood plane line is going to move away from our building to the north because it's going to lessen just a little the flood uh flood way will probably not change hardly but we uh Jerry just two weeks ago we we were talking about this is what we you can do this now and then we can look at a site plan Amendment later maybe depending on that new line but so we've had an enormous amount of help and input from him so yeah absolutely a statement from him is welcome commissioner dish and then commissioner hamers Schmidt so I am not sure if this is the appropriate place to raise this question but actually I'm confused by some of the public comment and what I read in the packet and I'm confused because my understanding was that this site was zoned PUD for a failed multi-use uh 50 unit Tower plus office space I did not understand from the packet that this particular project was ever intended to come forward as a PUD so I am correct in that okay thank you then uh okay there there was there was a a um a commenter Miss Crockett said that she thought it should be apud um but the petition before you is not for a revised PUD it is for resoning to a conventional District yep I understand that and I just she I felt that she had implied that the first at the first meeting when she first saw this project it came forward as a smaller project and a PUD which that didn't comport with my understanding so I made a note for myself to double check that initial history um I made and I made a note for myself to double check yeah okay you heard that too so I guess just the only thing that I'm a little bit wary about is um when we make something a by right you know when we when we Zone something so that a project becomes a byright project it is not wrong to say that we're giving up leverage and so I would like to underscore everything that all of you who have way more experience and I'll get there but it's going to be a little while I'd like to underscore everything that you've said about um looking to these future oriented metrics and revising this project as if it were perhaps following or or adding a little adding a little bit more to this project as if it were following following excuse me falling under them already because when you look at what the petitioner is asking for it's not very much it's way less height than they could get if they weren't an r4c and they had their parking Underground um it's an offsetting setback not really a very big deal so they're not asking very much and we haven't really asked for very much in return except what we're giving is this big benefit this will be a byright development and so I think it is appropriate to try to raise what we're asking from the planned projects standards because it did catch my eye in the staff report that these are three kind of smallish things that add up to enough and I'm I'm feeling a little wary about whether we're actually it's enough better in fact to qualify under the plan projects commissioner hamers Schmid thank you um I'll try to be quick um one thing was sort of related to the public participation I'm glad that you're doing another meeting I was also a little confused by the uh the comments that I heard and then I went back to look at the the notes from the meeting too and I noticed the notes that are linked in the staff report are from the meeting in 2016 not the 2018 so I don't know what happened at that 2018 meeting it would be good I think I'm again I'm glad you're meeting with them again I'm hoping that that you know that'll address a lot of the questions that came up I wonder if though when you prepare the the um like a report from that public participation meeting could you add in there like what really did change from 2018 just so we can make sure that we understand where some of those concerns were coming from and also maybe we could even get the notes for that 2018 meeting and if and if I may I have that plan it's in I I can show you right now if you like um uh Alexis has that that was the second PDF I sent you the 2018 plan is 95 I hate to speculate a percentage but the building is nearly the same it's in the same place the setbacks are the same we trimmed a foot off of the north end of the building because we're we're in the flood plane just a little bit with the garage drive but the the BIOS sale was there the drive was very similar the the the 2018 meeting that the plan had definitely been set by then and we can look at it now or we'll be happy to discuss it later you'll you will uh find the 2018 notes in the in ET tret if that's what you use uh uh the the site plan documents have the 2018 notes and the rezoning um the resoning of of documents has the 2016 I found the 2018 in the other in the other um document list in in ER tret so it is in there but we will absolutely have that and it's accessible and and U we have that plan now if You' like to look at it or we'll certainly have it next time without a doubt sorry I don't think we need to look at it now make sure though in your public participation meeting that it's very clear like even if it's tiny tiny things that have changed like I would just make it really clear what Chang that's why we asked that's why we asked for the table T to table it because we were very surprised we had met with them twice and the even the 2016 project was extremely similar to the 2018 and so anyways we're going to meet with them just for that reason um thanks and then I'll just Echo everything everybody else said but also I'd be curious to hear next time um if you've considered electrification since you know one of our callers did mention that and um we have approved a couple of projects recently that were full electrification and if if not why not we don't require it but I would just like to hear next time a little bit more that you've looked into it electrification that is it and and excuse me for not knowing what you mean you mean EV or do you mean solar commissioner Mills would you like to take this one sorry it's my part of my day job um it's it's the idea that you don't necessarily hook up to natural gas so it's a furnace you know your your uh HVAC system and appliances that are running on electric gotcha for the purpose of meeting sustainability goals that are very aggressive in the city of V exactly because natural gas is a fossil fuel um so it's to get rid of that um and this is one where building electrification also helps to make those solar panels pay for themselves faster because you're using a lot of you know you're using additional electricity anyway um so just something to consider uh any everybody had talked anyone can want to make a motion to postpone moved by commissioner milstein seconded by commissioner abon discussion of that commissioner milstein Mr lonard do we need a date certain on this one yes I would I'd recommend you um postpone to a date certain um my recommendation would be for you to consider the actually the January 5th meeting um the next the next meeting of the commission we do have um a light agenda I think however am concerned about the ability to get um invitations out for a meeting um over that time frame and uh and hold it and get that information to us in time unfortunately our 15th agenda of December is fairly robust so um if you're open to it um I'm open to it but I would recommend postponing to the January 5th Mr Leonard I was actually because of the holidays maybe it might be wiser to postpone it until our second regular meeting in January just in case they're able to do just over the holidays they're not able to do it in the schedule for early January that question for me that would be the 19th oh the 19th so if it's okay with the commission I'll friendly amendment to postpone it until January 19 18 what is that for I'm confused that he won't that they won't be able to get their meeting together in time before then a public participation meeting especially because we have the holidays over the next six [Music] weeks I would actually um ask the petitioner uh from your perspective uh we want to we like to do a date certain just so that those who are listening know kind of what is planned so uh I would say that uh uh we would we would um we we were expecting to meet with them when uh we were talking about citizen participation meeting I think we can do it that much quicker we have the list um I'd like to uh I'd like to if we can turn the part citizen participation meeting around quickly um hit the next uh T meeting that we can hit from that um I I think I think most of these most of these items we can we can uh we can handle uh but the the meeting is going to be the most difficult thing to get together but I think we can get to that quickly so I don't want to say a date but we wouldd like to do the soonest one if we can if we can meet with them next week we'd like to hit the next Planning Commission meeting which could be de which could be December I don't know that we need a a citizen partic participation meeting not no you know notify everyone but we wanted to address all the people on the letter and anyone else on part of the uh on the list that we have that was that was our goal so go go ahead um you're thank yeah well I was gonna I'm gonna pose it back to um some of the Commissioners who who were um thinking about yes go ahead Mr Leonard I just I just want to go through some timing here the next uh meeting of the Planning Commission is on December 1st um that packet will likely go out on next Wednesday the 25th because of the holiday um so that would provide um we would need um um we would need responses from the petitioner on the outstanding items as well as um if to know that the meeting had taken place probably by Monday um that seems like a fairly aggressive time frame from My Lens um again um the 15th we've got three projects um tentatively scheduled there already um I you know it's it's up to the commission there's nothing no reason why we couldn't add it to that meeting um that would that would that'd be a pretty heavy load um for that meeting that's why I was proposing the fifth um so I so we have to set the date here now that that's what I'm not sure about uh is that correct um if um if we set the date now um that date is set otherwise the earliest that we would be able to do um um well if if we're shooting for that time frame actually we could um just table it that would mean it couldn't hap it could definitely not happen before that date but it could happen at some point after we would Ren notice the public hearing at that point if we don't know the date um the the logic of that is anybody who was here to hear about it they're um paying attention they can follow when it's being rescheduled if we don't know when that is we will Ren notice the public hearing whenever that happens so you need the additional time the two weeks I think that's required for yeah for but to be but to be clear if we set it for January 5th um we could reoti for that now so if that's a tentative date I would perhaps we do just table it if you think there's any chance of going beyond that more simply I think it would just make sense to set that date as our Target date for follow okay I I can't I can't argue I I I agree um January 5th uh we don't want to go beyond we don't I'd like to not go beyond that I think we can meet our burdens pretty quickly uh but uh the first might be if you have to notice for two weeks then yeah we the first was not is not going to not going to work so all right so I'd recommend postponement to January 5th for the item then that's friendly and commissioner ibens you're okay with that any other discussion of a postponement to January 5th do you want to roll call vote Mr Leonard on The postponement no okay Voice vote is okay so all in favor of postponing this item until January 5th 2021 which is crazy uh please raise your hand or uh say yes yes that is every hand that I see or a verbal yes so um that is unanimous we will see you back here in should be months but it's not all that far off um thank you very much again thank you very much planning commissioner for all your input have a good evening you too all right um 8:30 do we need a break before the next one or are we chugging on and we'll have a break closer to 9:30ish 930 okay anticipating that this might be a long one maybe a break now would be wise fill up your water bottle um maybe a break after the presentation before public comment that would work too yeah let's do that so let's plan on hearing the presentation and the staff report and before the public hearing we can take a break then perfect um okay the next item up uh for discussion is 9A uh this is 2060 West Stadium Boulevard site plan with rezoning for city council approval and a special exception use for Planning Commission approval um as our usual practice we will start with a petitioner presentation for up to 10 minutes and then a staff presentation and as we just discussed we'll take a short break then and then have the public hearing following that um and then we'll dive into commission discussion just give me a minute here no problem okay so uh I have our presentation slides ready um and I was going to be controlling the slides but I uh I would need the ability to share my screen I think one moment okay is this your full team usually Mr Leonard ask this but do you see everybody are you missing somebody think we have one more Tina okay check out the Hollywood Squares see who's missing there we go hey Brett what do I to do to get off the phone um what what are the last three digits of your number 6244 oh it's like the cycle of the Endless cycle goodbye all right can I hear you Sean uh oh I think I got disconnected Brett so I'll we hear you through the computer can you hear me we hear you no we hear you yes I can't hear anyone else are you let's see oh there we go I had to unmute my computer sorry about that can you can hear us now I can hear you now I had my my computer muted because obviously we're trying to do the phone and obviously technology is not working today so we'll go by the phone Ted you should uh be all set you have up to 10 minutes all right everyone uh thank you uh for seeing us this evening my name is Sean Hava uh most of you um I am familiar with uh Sarah congratulations on being the chairperson this year uh first time I think we're before you uh in a while uh and welcome commi commissioner dish um we are talking today in regards to 2060 West Stadium um we have on with us uh several members of our development team uh with North Stadium LLC we have myself Mike Kennedy and Jordan s we are serving as the master developer of the site as well as the specific developer for the storage facility we also have David sath who is with Northstar an arbor Properties LLC who is also representing Northstar Bank uh we have Tom cobt Ted H and Tina fix with Midwestern Consulting who are our civil engineer and landscape architect Hobs and black Architects we have David Nims uh who is the architect for the bank and then mohagen Hansen architecture we have Ron Paul who is the architect for the storage facility go ahead Ted so to give some site context uh this is uh on West Stadium south of Liberty Street across from the uh UPS uh USPS station um currently along the west Stadium Corridor we have an existing mixture of various commercial businesses um which is also a AAA bus route with access to I94 the current zoning of the property is currently a split zoning with c2b at the front along stadium and then the parking District along the back portion of the property we are proposing to do a rezoning of of the parking District to c2b to bring that into compliance with the master plan which calls for the entire area uh and the property to be considered a commercial uh use area area next slide so part of the reasons that this site was selected for were for a a number of reasons obviously this is specific to the self storage facility but we'll also provide a little context in for Northstar bank so one of the uh reasons that this was selected is that this provides a close proximity to not only residents in the area but also to businesses as well um which we which we find are are uh both users uh of storage facilities um it it is an ability for students to be able to store uh belongings throughout the year we we own a couple student housing um apartments in downtown so we do know how this can be done within the area there are currently just under 19,000 renters that are within a three mile radius uh and this provides to those renters an affordable solution um when they need to store U belongings that they may be able to fit within a a smaller apartment or a smaller home or residential dwelling we also feel that this helps support the a20 plan uh which one of the uh components of that is to work to help minimize the amount of mileage that is required um to be driven and with the majority of the current uh storage facilities in the area they were on the outskirts of town and so residents would have to drive businesses would have to drive um several several miles in order to utilize those facilities so that allows the reduction in mileage into this in regards to Northstar Bank uh Northstar Bank currently has a small uh retail operation down on State Street just north of Eisenhower they have been looking for several years in regards to finding a site in which they can develop a full service Branch their current one is not a full service branch is a very small uh facility it also allows them to consolidate and and expand um their operational back of house their lending Services uh their operational staff as well in the area and provide them room to grow and expand they they continue to want to expand in the Ann Arbor area this is the first area uh they they're look going to be looking at other facilities and sites throughout an arbor to continue to expand their footprint um I'm going to now hand this over to Ted who will be able to talk more about some of the site context and site specific items thanks for that introduction Sean um so yeah like Sean said I'll be kind of focusing more on the site specific um features um after he gave you that nice contextual uh presentation so uh we'll start with the existing conditions this is a a vacant parcel with a uh a dealership and parking lot um no real natural features to speak of on site no uh flood plane no no steep slopes um there's one Landmark tree that's in proximity um although it's not on the site it's um it's in the residential uh development to the East and the critical root zone is uh encroaches a little bit into this property um talk a little bit about the the proposed uses um and uh just kind of highlight the fact this is a a nice reuse of a you know an infill project um of this vacant parcel and um the two buildings that we've got proposed are the self storage facility um and the bank with uh second and third level offices um also want to highlight the the drive-thru that's being proposed for the bank as well um we'll we'll kind of go through um some higher points of of why we feel that's a good feature that we're proposing um the rezoning of uh the the rectangular portion of this parcel um is actually currently zoned parking District um over on the east end and we'd propose to um rezone that to uh be consistent with the commercial zoning of this Corridor um and uh again with this drive-thru we'd be uh requesting a special exception use uh talk a little bit about the actual layout um so the self storage facility um little over 120,000 square fet of floor area uh across four floors uh the bank and office building um a smaller less than 5,000 square foot ground floor with um roughly 9,000 square foot um second and third floors with offices uh the parking required uh for the entire development um calculated 137 parking spaces we're we requesting a variance on that as we provide 102 parking spaces um we have uh consulted the EV draft ordinance and uh have Incorporated a plan that um shows how we would intend to meet those requirements um we'll talk a little bit about the Landscaping uh the the East and the north um uh we have adjacent residential developments buffer from those developments um part of the uh the variance request uh that we have for parking we have two additional uh variance requests um as there's some contamination on site from the previous users will be uh requesting a deviation from the bior retention requirements so that we're not infiltrating and exacerbating that uh contamination um and then also requesting a variance for the street trees that would normally uh be required in the road right away we would be proposing to plant them on site as uh there's a sidewalk directly adjacent to the road and really no room to plant trees and this would be consistent with the the existing streetcape along West Stadium uh pretty simple as far as serving the the buildings with utilities there's existing Mains out in uh The Stadium Boulevard right away small extension of the sanitary sewer on the West Side would allow us to serve uh leads for both buildings perpendicularly across the road uh and then existing water M uh we'd be tapping with uh fire suppression uh domestic service leads for each building uh as well as uh two fire hydrants to help um meet the fire department requirements for for serving for fire uh storm water management uh would be a big upgrade there's no um storm water management system existing uh it just all directly contributes to the city system so we'd be proposing to take that underground store in Chambers and then uh controlled out Outlet release to the to the city system um and from there I'll hand it over to David Nims he'll talk a little bit about the the big building one minute left did you say that you plan to hand it over oh is oh sorry about that can you guys hear me yes okay uh I'll be very brief um as Ted said the the bank's about 22,000 Square fet the 18 ,000 sare feet of its general office and another 5,000 is uh retail bank and and Lobby to service that general office um we have a slightly irregular shape to the site which is guided the architecture this is pro predominantly brick and glass with metal accents um for the client's desires the exterior kind of Blends a little modern and a little traditional aesthetic uh to enhance the stadium Road Corridor uh to you know kind of proot promote a sense of timelessness so it can consistently act as a athlet to the community um the northeast corner of the building anchors is anchored by a multi-story glass enclosed stairwell that serves as the main access to the upper levels of the office while providing sense of arrival to the site and with that I will turn it over to mohagen Hansen hi I'm Ron Powell um this that is minutes should I quit yes Ron we'll we'll hopefully get back to that very good thank you Mr H if you could remove the shared screen as well plus Chris you want that for your summary for any reason I think I'm all set I'll refer to any slides that may come up uh during just a couple of issues that I wanted to to uh touch on I thought the petitioner did a very good job uh presenting they cover just about my whole checklist there couple of things the underground storm water uh that was approved by the Wasing County drain commissioner's office and if indeed that this site I'm sure it's going to come up if it weren't reson from the P which is on the east side of the site uh to the c2b which is the business Service District um that there's a little if you go back to the slide there's a little finger that was shown there so if let's say the rezoning wasn't approved they would have to remove that that kind of that one-story finger and just a little bit of a portion to stay out of the PE parking zoning I don't know if we're going to go yes so you could see that's absolutely right so that's the whole P area that zoned for parking so if it wasn't rezoned you'd have to shave off kind of that one-story little finger right there going down so if you're trying to just at least get a visual of what would be missing if they didn't get the rezoning approved that's the portion of the building that wouldn't meet the the rear setback otherwise it does meet floor area ratios setbacks for the for the side front and rear and with that I'm here to answer any questions the Planning Commission or the public may have thank you very much um because I know that there are a number of people on the line and we want to make sure that we are hydrated and ready to take public comments let's take a um five minute five minute break by my clock that will bring us back here at 8:46 um and at that time we'll have the public hearing so those of you who are on the phone stay with us uh we're taking a TV time out and we'll be back at 8:46 e for e e e us back I will call us back into session and um we will have the public hearing so uh this is an opportunity for persons to speak for up to three minutes about the proposed development at 2060 West Stadium public comment may be made by calling 877 853 5247 and then entering meeting ID 2451 City staff will select callers that have raised their hand you do that by pressing star nine um we'll call On You by the last three digits of your telephone number please when you're speaking move to a quiet area and mute any background sound um or television so that we can hear you clearly and please state your name and address at the beginning of your comments we do have a number of folks on the line and already a number of hands up so be patient um we will we will get to you and I will give callers a audible 30 second um note when that time is uh coming up when the end of the time is coming up so starting with caller with the phone number ending with 008 um caller with phone number ending with 008 uh if you can unmute yourself you would have three minutes to address the planning question hello hello we can hear you am I being heard yes good evening Commissioners uh my name is David Olstead I live at 600 Ridgewood Court our neighbors have requested that I speak first then Su Perry director Leonard has graciously arranged for our calls to be accepted in that order and if we have time constraints then Kurt Gardner to complete our uh statement other neighbors then will be called in random order three minutes a piece a copy of Sue's and my combined statement was sent by email to planning a2gov org just before meeting time so you can follow along and so you can track our timing so that we can make a seamless and effective presentation we respectfully request that the commission vote under its bylaws article 8 section three to modify its time limitations to allow me to speak up to 5 and three quart minutes and Sue up to three and a half minutes given that we're in the middle of the comment now we're not going to be able to do that so if you can continue um with your public comment okay I will simply note that by collapsing two public hearings into one you've effectively cut our timing in half and your timing seems highly stacked in favor of petitioner uh Kurt because I'll be abruptly cut off Note where I am so you can later on uh present the rest of the statement hello Commissioners we future Northstar neighbors appreciate the need to redevelop the dormant nailor site and realize that northstar's public storage facility suits that need we will be cooperative and restu and constructive we have two requests one that the commission weigh the interests of Northstar and the interest of residents equally and two that Northstar provide actual answers to legitimate questions raised from the beginning of the project process along the Lots along this section of Stadium Boulevard are unusually zoned they have bifurcated zoning the lots are Zone c2b in front and a narrow strip in the rear is zoned parking the fact that this original and longstanding Zoning is unusual does not make it suspect instead it warrants careful attention to why this unusual provision was there in the first place the purpose had to be more than simply assuring adequate Part 30 more seconds I can't possibly get through this I need I this is is an outrage this is an outrage you can cut me off and I would ask other people that have seen this statement written to give it to you haphazardly peace meal over time you are not equally treating we ask simply equal treatment between the petitioner and the resident you're not doing that you haven't even helped us do that good good night outrage thank you sir um to be clear we're following our bylaws um which lay out kind of how we how we operate public hearings um Mr Leonard I just want to the kind of time given in this is similar to what has been happening since I've been on commission I just want to make sure that that's consistent that's correct Mr said um you'll note from your Communications had expressed frustration that the Planning Commission doesn't hold separate hearings for every ction uh with a associated with a petition in this case a rezoning along with the site plan as you indicated um we are following our ordinance requirements public hearing is held for many of those actions is um by practice and our bylaws we do not hold separate public hearings um um uh the plan commission does have the opportunity to wave time requirements um from my view this is a very similar petition to other types of petitions that we frequently uh consider within the time allotments of our public hearing so I wouldn't recommend that but um if that's something the Planning Commission desires it can be done um and if you have any other questions I'm happy to address them commissioner abens can members of the public speak more than once during a hearing no could you proceed on um finding the next person that was in line uh that was kind of arranged I also want to just note um thank you to commissioner aens for pointing out the additional the comments that were received so this is um listed as item number eight online in the etrack OR item number nine I think it's it's titled com 8 what um what the p uh the person who just called in was um starting to work through a caller with phone number ending with 321 you have three minutes to address the Planning Commission yes I'm here hi can you hear me yes can yes my name is Susan Perry and I live at 1708 Fair Street the staff report recognizes the unique purpose of this separate Zoning for parking staff States quote historically P zoning was used as a buffer from commercial uses adjacent to residential uses unquote an extended buffer Zone to insulate residents from actual operations is absolutely essential here storage operations mean truck and trailer traffic and moving noises and L lights 6:30 a.m.

world board meeting but there is a need for an executive session and the executive session pursuant to ars 38 4 or 431.03 a and 1 for discussion or consideration of superintendent's performance standards so at this moment i would entertain a motion to move to executive session dr santa cruz i move that we move to executive session as outlined thank you mr reed is there a second a second thank you mrs humphries any discussion seeing none then we will vote all those in favor of moving to executive session please signify by saying i i those oppose the same we are recess to executive session test test thank you we liked oops excuse me i like to call this meeting to order this is tuesday november 17th this is a regularly scheduled business meeting for the gilbert unified school district governing board like to thank all of you who are here present in the building and those of you who are watching live stream i'd like to thank you for your adherence to regulation on the door if you're wearing a mask we appreciate that if you don't have one we would like for you to wear one we'll begin with a moment of silence then i will lead us in the pledge and then we'll do a roll call i'm ahead of myself miss humphreys is on her way okay if you would please join me in a moment of silence thank you please join me in the pledge i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you we're at item two two point zero four miss wilson could you please call the roll dr charles santa cruz here miss laurie wood here mr reed carr here ms sheila eugetti ms jill humphreys here mr president all board members are present you have a quorum thank you miss wilson we're at item three approval of this evening's agenda item three point zero one is there a motion uh i summoned thank you miss humphreys is there a second all second thank you mr carr any discussion no discussion we will vote proving this evening's agenda item point 3.01 all those in favor please signify saying aye aye those pose the same motion carries five zero item four superintendent's report dr mccord your report thank you dr santa cruz governing board members um thank you for being here tonight i'd like to let you know about some things that we have to celebrate here for gps first one dr christa cox has been named the arizona association of school psychologist administrator of the year congratulations to dr cox um next we have chris santos has been named the distinguished air force junior rotc cadet badge chris is a senior and has been in the program at campo verde since his freshman year so congratulations to chris and the arizona cardinals as part of the neighborhood hero program along with presenting sponsor state farm has donated a hundred thousand dollars for the improvement of sod and other items on the football field at mesquite high school and that is part of our acceptance of donations tonight so congratulations to mesquite high and thank you the arizona cardinals hero program and state farm i'd also like to recognize uh some success from our fall sports to this date badminton campo verde state runners up congratulations to campo verde mesquite high school sabrina ferris was division ii state champion in the singles competition for cross country gilbert high boys division 2 state champions congratulations to all of them terence keys was came in third javi garcia was sixth and jefferson sees came in 16th the campo verde boys placed third in state at division two level for cross country mitchell jones was 12th and martin breinholt was 17th highland boys placed third at state in division one elijah pullman fifth brandon erickson tenth and crew resendez was 20th the highland girls were division one state runner-up kayla case was third emma baugh fifth marina dear 12th sophie mann 14th and catherine sewell was 16th the campo verdi girls sixth in division two clara jones she placed third and gca elia young placed fifth in the division four state finals for swim and dive desert ridge assais smith took first place in the hundred fly making him a three-time state champion in that event he also took fourth place in the 200 free alex robertson was the division one state dive champion campo verde boys and girls teams were both division ii state runner-up paige treptow was first in the 50-yard freestyle third in the hundred freestyle sydney blackhurst was 100 yard breaststroke and third in the hundred free fourth in the 200 individual medley sydney also sydney blackhurst sofia peterson paige treptow and megan lanford placed second place in the 200 freestyle relay sydney blackhurst uh and those well three of those along with sarah dalby placed second in the 400 freestyle relay ashton hesgawa placed second in the one meter dive caden taylor fourth in the one meter dive jeremy groelke first in the 50-yard freestyle christian aston dore first in the 100 yard freestyle second place in the 50-yard freestyle christian jeremy brandon and hayden grossarth placed first in the 200 yard freestyle and those four place first in the 400 yard freestyle relay so congratulations to camp over and all their folks um gilbert high school congratulations to rachen rachel little the 2020 aia division ii swimmer of the year she took first in the 100 butterfly second in the 200 medley relay and third in the 100 backstroke maddie casario was third in both the 200 freestyle and 500 freestyle and brady busing maddie cacero rachel little and daniella martin were second in the medley relay and gca cole done it second in state for boys dive i know that sounded like sportscenter but we wanted to congratulate hopefully we'll have some more coming up as a couple of our other sports wind down lastly next week is thanksgiving and it's especially important to be thankful for everything in our life since march as a school district we've been faced with making some extremely difficult decisions none have been easy and that have been taken lightly i'm thankful for and appreciate all that our support staff our teachers our school administrators district administrators students and parents have done for the past eight months what you have done and what you will continue to do isn't easy especially while facing a pandemic so from all of us up here to all of you thank you again for everything please be careful and safe over the holiday and we will see you when we get back dr santa cruz that concludes my report for this evening thank you dr mccord we have item five requests to speak to the governing board we have two items but we have a recorded message so if that could play at this point the board may make an open call to the public during a public meeting subject to reasonable time place and manner restrictions to allow individuals to address the public body on an issue within the jurisdiction of the public body at the conclusion of the open call to the public individual board members may respond to criticism made by those who have addressed the board may ask the staff to review a matter or may ask a matter be to be put on a future agenda however members of the board shall not discuss or take legal action on matters raised during the open call to the public unless the matters are properly noticed for discussion and legal action during the open call the board requests that speakers refrain from voicing complaints against school personnel or any person connected with the district as it may impact due process rights policy k e k e b and k e d are provided by the board for disposition of legitimate complaints including those involving individuals forms required for use of these policies can be obtained from the gilbert public schools website thank you we'll have two individuals who wish to address the board i believe it's amy johansson and grace i think it's thompson please come to the microphone you have three minutes good evening um i just want to introduce myself first my name is amy johansen i have four children i've been in this gilbert public school community for 22 years i've had three sons graduate from gilbert high school and i currently have one daughter who's a senior at gilbert high school so today i just wanted to come and voice my concerns even though i'm sure you guys have seen my concerns in my emails i do appreciate the ones that have responded i just first and foremost i don't have an agenda but my is that working okay is to advocate for our kids to be able to stay in school and i just wanted to touch on just a couple things and um i've been listening to all your school board meetings and i'm really pleased with how gilbert public schools is handling um the current covid situation i think that we actually are doing a very good job um but i do think that there's things that need to be addressed and um one of them is when you guys were talking you were advocating that your first and foremost priority is our children and i and i know at your heart that you really do feel like that is your first concern is our kids and you also said that our schools are doing a fantastic job which i think they are and i do believe that our our kids at gilbert public schools are following the mandates and they're wearing their masks and yes cases have gone up but that's not spreading at our schools it's not spreading between the kids and the teachers these kids are hanging out outside of school and i can't control what they do but i know that my daughter is very adamant she's very she's a lot better than me because we won't even get into the mask but she she wears her mask she actually had to stay home for two weeks because her back was towards somebody and she had her mask on and she just because of the protocol she had to go home and stay home for two weeks even though that she had no symptoms she had to stay home um i just want to say that we need to support one another and i get that and i feel like um we are free to choose and the ones that do want to keep their kids home that they should have that opportunity but our kids need to be in school i worked for gilbert public schools for five years um i had a son who was on an iep from kindergarten to senior year um am i out of time already oh my gosh ah okay really quick i'll just wrap this up i support teachers i love these teachers at gilbert public schools i couldn't have made it through without them but we need to start listening to these kids i work outside of gilbert public schools now in the private sector but i work with youth on a daily basis and these youth are struggling they're in my office their anxiety their depression they're suicidal there's other factors going on we need to support our children and i know that you guys have that best interest in heart and that they need to be in school so thank you thank you grace thompson my name is grace thompson and i'm a freshman at camp poverty high school i'm here to talk about why gilbert public schools should stay open and i mean five days a week not hyper virtual i'm sorry right now my school is as i'm sure you know doing a hybrid hybrid learning it does not work the system you you have put in place is ineffective no one is learning anything last year i was a straight a student online orchestra online weight training do you not see how ridiculous this is i know that students at my school are catching kovid but they aren't dying they feel sick for a few days and then they come back and they're fine which might i remind you happens to most people on a on a yearly basis this is not a reason to ruin education to create mental health issues in a hundreds of children and teenagers and take away the personal freedom from the people who put you in these positions just because there's a new virus going around does not mean that other much worse problems have gone away isolating children still has denture detrimental effects i have seen these on myself and my siblings and i would like to ask a question why is it that the football team at my school is still allowed to practice which has a much greater risk of harm but i can't go to school life is not about being afraid of death the students of gilbert public schools want to be in school teenagers are begging to be back in school i'm 14 and i'm crying at a school board meeting i did not even know the board existed a few months ago to me this shows that something is seriously wrong do you think we don't know when people at our schools get covered it's all anyone talks about for weeks yet people still come to school every day children and their parents are fully aware of the potential risks involved yet they still come to school they know that they could catch covet but the majority of students are still attending school this shows that students want to be in school and their parents want them there stop taking away their right to choose you have done enough by providing options for the people who don't want to attend school now don't take away the choice from people who do stop using fear to control and punish people you can't punish people for getting sick even if you feel like you should that isn't your job you should be focused on the education of your students but right now you are literally taking direct actions to hinder it thank you for your time thank you grace those were the two items and two requests to speak we'll now move to item six presentation and discussion topics of 601 health benchmark update dr mccord thank you dr santa cruz give me one second while i connect okay this is the latest benchmark information from arizona department of health services and maricopa county just looking at the dashboard this is what the dashboard came up with i think it was on november 12th which was last thursday or yeah last thursday it and i'll go into more detail here um reported for the week ending october 25th uh we're 121 or 129 out of a hundred thousand uh according to the dashboard that's in red and it's trending up uh criteria two percent positive is six point nine percent that's still in the yellow again it's trending up and criteria three uh is three point eight percent it's trending up but it's in the green and that's considering hospital visits this is gilbert public schools boundary this is our boundary map and i think there's always a question if you look at it why is it in red i think that's a very good question we have a red yellow and green but i think it's because this has been at least one red for two consecutive weeks in one category so i believe that's why they placed that in red and here's the specifics 154.39 per hundred thousand again that's red and that's according to that that's called the substantial risk criteria two percent positivity is 7.808 percent trending up and that's moderate risk and criteria three is staying level at 4.0 percent which is minimal risk next and this is just a side-by-side comparison of the two pieces of data i just gave you and here is maricopa county our numbers over the last four weeks just so you can have a visual of of where those numbers are where they've gone up and down in specific areas and the same thing for our gps boundaries and that's just a quick snapshot of what those numbers are just want to let everybody know that we've made an addition to our dashboard which is updated every wednesday morning we've added a column called resolved cases that's the number of cases that are on the campus that have been resolved those do not reflect the current active those will once those are no longer active we'll go into the resolve column dr mccord what does resolved mean means that um they're no longer a risk they what happens is after 10 days they've tested positive from the times their symptoms through 10 days if they're cleared by the doctor then they're allowed to come back and therefore they're no longer contagious thank you yep and that's it i just wanted to could you address the sports part of this because i know we've had a lot of yeah questions about from parents about why sports have been canceled or not allowed to start and so on right i think that's a good point so the aia has put together benchmarks of their own that are different than the maricopa counties different than gilbert public schools and they use what's called a smack committee and that's basically an acronym for a health committee and so they've set their benchmarks in certain areas for certain sports and if they're in the what they consider red uh they have decided to postpone uh sporting events or sporting seasons and so um because we're members of the aaa which most every single district is in the state of arizona because of the competitiveness and because of referees and and venues and whatnot they kind of set the standard for when things will begin and when competition will begin and practices begin and based on those benchmarks they have push back winter sports they didn't know for how long i think their executive committee is meeting this week um but you know word on the street is that they won't start until the beginning of january and so that's not a decision made by gilbert public schools that's a decision made by the aia and so um and everybody follows those decisions so when you see winter sports are canceled please know that that's coming from aia and we are following along we we couldn't be the only sport out there because we'd be the only one playing and so um we adhere to those recommendations so thank you and dr mccord just as additional clarification we have had some sports who have temporarily some teams who have temporarily suspended activities that was a district decision within the guidelines of where aia recommends correct correct aia and you can go online and look uh at their website they have their coveted protocols in terms of number of people in a sport and how many positive cases you have within that on that team and what that should what the protocols are related to that and we have we've had to cancel some football games at a couple high schools volleyball badminton and so we're being as cautious as possible trying to work within the confines of what the standards have been set by the aaa and i appreciated your comments i think it's important whether we're talking sports or whether we're talking the schools which is really the academics where our focus is our approach our attempt and the public can decide whether we've been successful or not but our attempt is to keep schools open to keep activities going but within a parameter if we get outside that parameter let's isolate it for as short as time as possible and we know that there are there's pain associated with that um but our goal is to keep it short-term so it doesn't become long-term thank you mr carr anyone else if not we'll move to item 7 consent agenda items all those uh well i move them is there a motion i'm sorry mr jenny i move that we pre that we approve the consent agenda items as presented thank you mr eugetti is there a second second thank you mrs humphries any discussion because if i can just comment we do have an iga on here that uh just want to thank the city of mesa they've been very supportive and making sure that we have resource officers and have done a great job of supporting our district our schools that lie within mesa thank you mr carr appreciate mentioning that anything else seeing no further discussion all those in favor of the consent agenda items as printed please signify by saying aye aye those opposed the same motion carries five zero move to item eight action items items for consideration discussion direction or possible approval item 8.01 dr mccord introductory remarks before we get a motion this is just the annual approval of the evaluation instrument performance pay measures for my contract thank you sir board members is there a motion i move that we approve the superintendent evaluation instrument and performance pay measures and weights as presented in the executive session thank you miss humphries is there a second second thank you mr eugetti any discussion just this would we we will meet in june and review that again so tonight was just outlining the goals and then we review it in june right that is correct this evening what we're doing is uh by approving this motion is approving the instrument any other discussion saying none then we will vote item 8.01 all those in favor please signify by saying aye aye those opposed the same motion carries five zero item 8.02 approval of 2021 2022 course description booklet for high school junior high schools and gilbert classical academy dr mccord introductory remarks before a motion dr santa cruz governing board members it's that time of year again course description book the favorite time of dr newman dr kennedy and the whole crew over there and teaching and learning this is something that is put together reviewed on a yearly basis with not just their leadership but the leadership from the schools at the secondary level and so it is definitely a labor of love and i'll turn it over to dr newman for anything further that you may want to add thank you good evening dr santa cruz governing board members and dr mccord dr renee kennedy is here and she can provide a brief update or summary for you and answer any questions you might have thank you for allowing me to be here to share some of the highlights of this year's course description book committee the first thing i want to mention to you is one thing that we're really excited about is that we will be integrating global academy into the high school and junior high course description books previously global academy had a separate course description book and as you know global academy has expanded dramatically this year we have a lot more kids that are there we've aligned most of our courses can be offered on on the traditional campuses and at global with the exception of a few and so we felt that we could better serve our community and our families by having one course description book that the families could visit to be able to see the descriptions for all of those courses and what we did was on those few courses that are offered solely at global academy we've indicated that those are only offered on that campus to make that distinction so we're very excited about that and we hope that that will have families have more clarity and have an easier time figuring out which courses they can take the next piece is new courses and we're excited about several new courses that we will be offering the first one i want to mention is an honors robotics course it would be the third year of robotics that would be offered and it will be a weighted course and it it will give our kids who are seeking that higher level of rigor and more depth in terms of robotics and the electronics and mechanics and uh programming programming that goes along with that and so we're excited to offer that to them we're also going to be expanding our offerings for world language to include mandarin and you'll notice in the course description book there's now a mandarin one two and three and also an abenitio mandarin that would be offered through the ib program at gilbert high okay and then along those lines we're also expanding to be able to offer unified world language for our our students with special needs and that will make it so that our special needs students who typically had a hard time with the level one world language classes would be able to have exposure to the world language of their of their choosing whatever's offered and they would have peer mentors in the course that have previous experience with that language so peer mentors would be students who have previously taken spanish one let's say and they would be mentors in the unified spanish course to those students who have special needs so we're really excited for that and we have actually created line numbers and descriptions for unified language in each of the languages so so that we can meet the needs of those students okay um in addition we have some um courses that we've expanded to additional grade levels um we have a an advanced marketing course um that has one year of prerequisite on it um and in the past it was only um offered to 11th and 12th grade students and when taking a closer look we decided to expand that to 10th grade students as well a student could take that prerequisite course as a 9th grader and then be able to continue in their sophomore year with that advanced marketing course so we felt that it was appropriate to offer that opportunity to those students okay and then you'll notice a number of name changes in the course description book and that actually comes from gilbert high they were given the distinction of being an ib world school this last spring and so we have some courses that will now be titled with the ib designation and those are net we're now moved from the pilot section of the course description book and those now have um line numbers in the subject areas that um they pertain to okay so those are most of the highlights and i can answer questions if you have them dr kennedy dr newman just a probably a comment couched within a question somehow and that is i noticed that we have upgraded or updated some of our course fee issues related to the various and sundry courses we offer and can you speak to that a little bit i'm i'm mindful of the increase in cost of many of the products that are out there on the retail market to be purchased uh also i'm mindful of the fact that our families will be struggling to make ends meet with the fee increase are we keeping that in mind as we're going through this absolutely and we most of the fees that have the increases on them are anywhere from ten dollars a semester to 15 a semester and it was definitely something that the committee looked at as far as needing to be mindful of the burden that we put on to families we recognize that that is a large factor a lot of what we're looking at here is making sure that students have the protective gear that they need and in the situation that we're in now more and more of that it has to be individualized there are things that kids could previously share that they can't share now and so some of that cost is coming from from that as well anything else thank you dr kennedy dr santa cruz i did have a question go ahead could you uh share a little bit more about the new personal finance course that will be taught in the economics department sure so um we had previously had the personal finance title um in our as a business course and it hasn't been taught in quite a while and so through the social studies department there was discussion about creating a personal finance class that would approach personal finance from an economics lens and kids could take for an economics credit and so that's where that's coming from there's also a seal of personal finance at the state level that we now are part of that that students can try to achieve and so this will help us towards kids being able to reach that goal as well right thank you i do want to point out sorry there's a there's a lot of work that goes into this course book it it is amazing the opportunities that we offer and i really appreciate the effort that's been put into update make sure everything's ready for registration which is right around the corner in january so thank you very much board members anything else additionally i would just like to comment that uh i think this is what the fourth time i've reviewed a bo course description book and i think this was by far the cleanest and easiest to follow the changes and so thank you for your effort thank you i appreciate that anything else with that then we will move to a motion for item 8.02 acceptance of the course description booklets for 2021 2022 for high schools junior high schools and gilbert classical academy is there a motion i move that we approve the course description book thank you mr carr is there a second second thank you mr eugenie any additional discussion i i do i would like to tell parents and students to delve into it because there's a lot of information there it will really give you good information as you consider registration and what you need to do in your junior high and high school years to really come out with a good education so please read the course description book um because there there is a lot of information there and look up some classes that maybe you hadn't thought of taking before thank you miss humphries no other discussion dr santa cruz oh please you alluded to or questioned the one concern that i would have and that's you know the fact that we're raising fees and i recognize that as was discussed there's some reason that costs may be going up at the same time my sense is that a large portion of our community is struggling uh or or very concerned about finances at this time because of the impact of the of the pandemic um we what what is our waiver process for those who who might be struggling or might not be able to afford it we don't want to exclude them from classes we we asked them to have conversations of families with a school level administrator and and if it's deemed that there is that issue then we will either waive the fee or reduce it to an amount that they can afford the general premise at least in my experience has been that young people are not excluded from a course because of their ability to pay or inability to pay i think that's still appropriate and functioning within our school setting is that correct mr mccourt dr mcgorr you are 100 correct thank you any other commentary discussion seeing none then we will vote on item 8.02 all those in favor please signify by saying aye aye those oppose the same motion carries 5-0 item 8.03 school level annual financial report the afr on dr mccourt thank you dr santa cruz governing board members tonight we're asking for your approval of the school level annual financial report the afr this is something that is required from the state each year and we have jackie matten in here probably you want to give the presentation at this point in time or just an overview correct okay before we get into the thank you miss matin try to bring this up on my laptop we'll see if we can get hold on i am oh you could yell at me louder it's okay i don't think i am am i there it is guess what you were right here thank you oh there we go thank you i'm going to try to get away from the paper there we go dr mccord dr santa cruz members of the governing board we are here tonight to present the fiscal year 2020 school level annual financial report this is a new reporting requirement for fiscal year 2020.

and that's the nature of any business including education the business side of education of a fixed cost and i think it's important to for the community to recognize that that is correct whereas teachers it follows a formula if you have more students you're going to keep a proportion of that so it should be relatively the same on a per student basis if we don't have the effects of of special education if the programming were identical it would be more or less the same on a per student but would vary with those students as a total that is correct yes and the the school comparison tab on the overall school level annual financial report doesn't break it out by program so all you'll see is object code 6100 to your point about about teachers and their and special ed programs is a great example that's why we selected these two schools but if i were to pick a school that was vastly different in size and then you know because it's the same salary range now divided by a larger number or smaller number you're going to see a lot more per pupil variation on these particular lines right right this is function 2500 central services this is where we live activities that support other administrative and instructional functions such as office of talent management financial services technology services benefits and marketing and again we do not push these expenses out to the school site and we did not we chose not to do that on the school level afr again the state may do that and that's perfectly fine for their purposes um the the on supply line 6600 this is where we charge out the per click charges for the copiers and the printers and that's what that one dollar and two dollar per pupil cost is any questions on that next function is 2600 activity is concerned with keeping the physical buildings open comfortable and safe for use and keeping property in good working condition and state of repair these include custodial services grounds maintenance security services crossing guards and custodial supplies school by school comparison gilbert elementary and carroll ray ranch there are simply put more crossing guards at carroll ray ranch so the salary line is a little higher and also at carroll ray there are more veteran employees in this area so the salary line again is a little higher questions on that one function 2700 student transportation activities concerned with conveying students to and from school as provided by state and federal law these include bus driver bus monitor and mechanic salaries and benefits field trips and diesel bus fuel school by school comparison again we did not we opted not to allocate these expenses out to the site level for the school level afr the the state may do this however only about a third of gps students are transported by district transportation so if they do that it will be interesting to see how they how they allocate that out remember that this report is all funds so you'll see the five dollars per pupil at gilbert l versus 13 at carroll ray ranch those are field trips and because this includes all funds these are school-based funds as well auxiliary operations and tax credit any questions there and finally function 3100 food service activities concerned with providing food to students and staff in a school building and preparing and serving meals of course this would be food service employees salaries and benefits and food and supplies school by school comparison although they are very similar in size gilbert elementary has more food service workers because they serve considerably more meals as a title one school any questions there and just some general comments that we came up with as we worked through this report and i want to give a shout out to my team here pat and ashley they worked for about three weeks putting this report together so it is quite daunting hopefully we'll get some good information from it as the state processes them but [Music] keep in mind that these are unweighted student count versus weighted adm this report includes all funds except 575 and all programs for school comparison so it's really difficult to compare apples to apples on this report and of course due to the programmatic differences across the schools the spend comparison could lead to erroneous conclusions like we saw on some of those slides without the explanation behind it any questions board members before we open for questions so let's have motion for item 8.03 school level afr dr santa cruz i move that we approve or accept the school level afr thank you mr car is there a second second thank you mr eugetti open for discussion questions ms wood thanks dr santa cruz thank you jackie thank you for all the time that you guys put into this i think i think this will be just another piece of data that we can look through and compare year to year um as a school you know just look at this individual school and i i like your idea of how you look at it and explain to see okay are we being efficient well there's a there was a payout here that's why this went up you know just kind of to give us a data point that we can compare to and then again i think though it's not apples to apples in any means and there's many reasons that we can see differences between schools it's a good just baseline to just kind of go from school to school and just again use as one piece of our puzzle to try and make sure that we're being as efficient and using our funds the best way that we can so i appreciate the time that you guys put into this and i think if we look at it with like you said with the explanations that you've given that will be helpful thank you so much matano um you mentioned that the the form of this obviously you've given us excerpts the form of this has all 40 schools on it where is that available or when will that be available i know you've sent it to us but i'm asking that for the public uh once you accept it we will post it on ade's website and put the link to that website on our on our web page as required and and i think it's important i'm sure there's people members of the public who are going to want to look at this and see their school and we hope that that your presentation we know that will generate questions especially the first time it's published when people don't even know what questions to ask we hope that the presentation tonight where we only compared two of those schools is aimed to help you understand why there may be differences but we do anticipate that we'll probably get some questions off of that yes jackie i would suggest putting some kind of contact information because sometimes people look at information and make all the assumptions so if we can direct them to someone with the correct answers that'd be great okay sure thank you thank you miss madden and your team thank you for oh i did have i was waiting for mrs eugenie did you have anything you wanted to say go ahead i'm sorry i'll come after you um i just wanted to uh express appreciation this is one time when the coding has really been explained and i i know that is complex when we do that to code things appropriately for school finance but thank you for explaining that to us and and pointing out um that just because we have this data doesn't necessarily mean that we have an understanding of why the data is the way it is and i i hope we can maybe do some things with the legislators to improve the way this is done because if we're going to put this much work into it i'd like to see it something that is a little uh has a little more clarity to it and maybe directs people in a little bit better way to understand our school finances so thank you thank you anyone else my comment is simply is thanking you and your team for providing the context for the entire report essentially utilizing two example schools and knowing that while things are going to be very similar in almost all cases as you look across the district there will be some variation in some differences based on individual school context and so i would encourage those who are interested in looking and understanding why those differences exist that they make contact according to whatever directions you provide as for dr mccord's direction so that they have a better understanding but it is a complex report that that could draw erroneous conclusions and i concur with with that statement so thank you all for what you've done there welcome thank you anyone else with that then we will vote on item 8.03 the school level afr all those in favor of approval please signify by saying i i those oppose the same thank you motion carries a 5-0 item 8.04 college credit examination incentive program dr mccord thank you dr santa cruz governing board members we have before you tonight the college credit examination center program essentially what this is it's money provided by the state for teachers school districts charter schools for students who obtain a passing score and a qualifying examination for a college credit in mathematics english language arts social studies science while they're in high school qualifying exams include advanced placement ap cambridge international exam cie a and sas level and international baccalaureate exams so each year since 2017-18 they've given us this money to be able to disperse to that and it's at a specific level i'll turn it over to dr newman to explain anything further dr santa cruz governing board members and dr mccord essentially our students are our teacher students take advanced placement tests ap tests and our teachers are paid for that our teachers and students both when we look at that we had about 717 students that achieved passing scores on 1124 exams and so the district was paid 200.62 cents for every one of those passing exams statute says that 50 percent of that should go to that teacher and so the teacher receives 100 dollars and 31 cents per qualifying and passing score and that net becomes a 92.14 on their um on their paycheck which will be this month for each one of those and the passing score is four or five for everybody correct for the most part yes they're all fours and fives that and those are identified for us each year and that's provided to us to determine who should be receiving that amount thank you dr mccord thank you dr newman is there a motion to accept item 8.04 so moved thank you miss eugetti is there a second a second thank you mrs humphries any additional discussion just go ahead when will this be paid out and what what what is the other half of the money used for this will be paid out i think in this in december paycheck correct the hope is that they will receive that on november 24th our schools have submitted the paperwork for them to receive that before before december and the remaining funds will stay at the schools for professional development and resources specific to advanced placement and now ib as we move forward thank you along along with that this is similar to results-based funding and as you know we put that on an agenda generally this time or in december and we haven't received funding for that yet miss matinen checked on that and so usually that's here so we don't know when that will get paid out but we try to pay that out before the holiday season as well any additional mr carr so recognizing that the specific teacher receives half this pay i know that in some of those areas the success of the ap teacher if you will is highly dependent on the teachers that lead up to him i'll use the calculus is probably the prime example that a calculus teacher is really reliant on those math teachers giving them the the elsewhere in the department giving the foundation so they can teach that level are any of those other teachers compensated in any way um they're not compensated directly in regard to payment but they would be benefit perhaps from the professional development or the resources for some of those statue does allow us to look at perhaps taking that amount and dividing that up between and there was a principal committee that met along with marcy taylor and myself and looked to see if perhaps we should and the decision was that we would give it to the teacher specifically that was teaching the student that ap class but i think you pointed out something that when this came up to begin with this is there's a lot of things that go into that i mean these kids went to kindergarten in preschool before they got to that point so i think it's an incentive by the state and and it's great for those teachers who are teaching that but it does leave out people who are part of that throughout their whole educational career so thank you for highlighting that any additional seeing no further discussion then i item 8.04 college credit examination incentive program is open for a vote all those in favor please signify by saying aye those oppose the same motion carries five zero item nine nine point zero one items for a future agenda once again if you have nothing this evening please make contact with ms wilson uh if you have something in particular that you would like to see on a future agenda item 10 committee reports item 10.01 gilbert education foundation ms humphreys we had our board meeting last night so we are preparing for thursday night which is our bollarama fundraiser that will go on and all of the board members are invited to attend that we're very appreciative of the sponsors who have participated in that we also had a very successful power of one fundraiser and um are just working through a year when it's hard to have some of these community events like our breakfast that we had in the past but we're plowing forward and doing the best we can and looking forward to um in the spring our our scholarship applications will be opening up and and we'll be doing that thank you miss humphries item 10.02 city of mesa liaison miss wood i don't have anything to report tonight thank you ma'am item 10.03 town of gilbert liaison mr carr in item 10.04 finance audit committee mr carr i i don't have anything from the town of gilbert the finance the the audit committee did meet earlier today for the first time in some time got had a great update on the progress of the audit we do that they are preparing the the annual financial reports and so on and we expect those to be on time for the state deadline although it sounds like those are also filed with some other bodies such as the arizona school officials organization we will be a little bit late to their deadlines but not to the state deadlines so things are moving forward and the as as they represent themselves well tonight the finance department is is clicking on all cylinders thank you sir item 10.05 insurance trust representative miss eugetti i don't have anything to report tonight thank you thank you mr eugenie adam 10.06 legislative representative and i have nothing to report this evening dr santa cruz i didn't just want to because this is our last meeting before december i just want to remind everyone that i will not be here for the work study on december 2nd it will be the first meeting i will miss because i have another meeting with the arizona arizona school board association board of directors which i need to attend that meeting so enjoy your meeting and i will contact miss betts and see about participating at another time in a in the tour that you're going to take of transportation thank you ms humphries we move to item meeting dates 11.01 future meeting dates uh dr mccord thank you dr santa cruz governing board members december 1st we have a board work study slash brief board business meeting on december 8th we have a board policy committee meeting that starts at 11 30.

this is basically an extension of the district-wide annual financial report this report is unaudited and we will be asking that you approve the acceptance of this report as required so tonight's report will include an overview of the school level annual financial report the school level afr teacher salaries in reference to the district-wide annual financial report and then a school by school spend comparison this funny little picture represents the tabs on the spreadsheet in the school level annual financial report which is quite a quite a daunting report it's a very large data dump that we were required to to provide this slide shows the same tabs just in a more organized easier to read fashion the first four tabs were required data to be entered by gps so we had the first two the school listing and accounting data copied directly from the afr the data entry was additional data for teacher salaries and then the allocations to the school most of our expenditures are charged out by the school level so those of course were trans transfer transferred into the report by the school level unit there are some areas that we'll get into here in a little bit that are district-wide expenditures that we did not allocate out to the schools this table is afr from page 9 of the afr it is teacher salaries funds all funds excluding 575 which is unemployment also this is function 1000 only this is only teachers only certified staff teachers in the classroom it does not include coaches or counselors the second column is certified substitutes pretty self-explanatory the third column is contracted teachers um these would be the phase retirement employees contracted through smart schools or esi educational services incorporated and then the last column contracted substitutes we do not contract subs so here and the reason i highlighted that first column is because on the next slide we were able to validate the afr information the district-wide afr information with all of our 39 schools in each one of those categories for example the 82.5 million dollars from our district-wide afr if we took that first row that regular education and and added all of the 39 schools it would total that 82.5 so we were able to to validate the school level afr with our district-wide afr also this this particular grid and the school level afr is broken out in the same way that our district-wide afr is and also comparable to this classroom spending report and you'll see here and we'll get into a little bit more detail and the why behind we chose behind selecting gilbert l and carol ray ranch but you can see in the second row special education spent almost twice as much in certified teachers at carroll ray and that'll come into play here in just a minute so now we're at school by school spend comparison and we selected gilbert elementary and carol ray ranch elementary they are very similar in size they are gilbert l has 478 and carol ray is at 489 and please keep in mind that this is student count only this is not weighted adm um the following slides will show a per pupil spend so we focused on the per pupil spend again not weighted adm which comes into play because special ed students are at a higher weight also the comparisons will show all funds excluding 575 which is unemployment and again the report is sorted by function we'll go through each function talk about the definition of it and then give an example of the side-by-side comparison a couple of the program differences between these two schools that we thought was important to point out gilbert elementary is a dual language academy and also a title one school carol ray ranch has several special ed programs that gilbert l does not and also there's totals on the following slides um showing the side-by-side comparisons there are no totals on the school level reporting annual financial reports so we made that happen here um so the first function is function these are activities directly related to instruction interaction between teachers and students and this would be classroom brick and mortar or virtual instruction some examples of these expenditures include teacher salary and benefits instructional supplies classroom or virtual and then teacher and student desks and other materials in the classroom so this is the school by school comparison we have gilbert elementary and carroll ray ranch as you can see some of the variables to consider here the special education programs at carroll ray ranch will increase the cost increase the spend for salaries and benefits of course the purchase service line the third line 6300 at gilbert elementary this was contracted retired employees so this was the smart schools folks at gilbert elementary there weren't any at carroll ray ranch last year also the difference in spend has to do with the special ed programs at carroll ray ranch and the supplies that were purchased to support those programs any questions so far so for example if you go back to that slide salaries i might have because of the special ed requirements i might have a slightly smaller classroom so i might have an additional teacher even though you know i'm really only talking about 11 students different at the two schools that is absolutely correct yes there are more special education teachers there are more paraprofessionals at carroll ray and the class sizes are smaller in those special ed programs the next function is 2100 support services the these are activities to assess and improve the students well-being and to supplement the teaching process some examples attendance and social work guidance counselors health services occupational therapy physical therapy speech language pathology and psychology services and here again is the side-by-side comparison a lot of these services are related to special ed programs so we would see an increase of course at carol ray ranch under the salaries and benefits the employee benefits is a slightly out of proportion at gilbert elementary due to a leave payout so we've we've looked at all of these kind of anomalies and the variables that aren't obvious in the report itself the purchase service line is much higher at gilbert elementary they were contracted a psychologist where the psychologist at carol ray was embedded in the in the employee salary line so we had to contract a psychologist at gilbert l and we know that those contracted services are a lot more expensive than employees any questions here the next function is 2200 support services these are activities associated with assisting and instruct assisting the instructional staff with content and process of improving instruction so this would be instructional staff professional development and library services wouldn't normally see a huge difference here not a lot of variables from school to school the reason that carol ray is higher here there's more veteran staff at carroll ray and they also used their instructional improvement fund for some school business days that fall under that 6100 as well any questions on that one this function 2300 is general administration activities related to establishing an administering policy for the operation of the district this would include cabinet level administration superintendency executive directors their direct administrative assistance and the governing board so school by school comparison we don't charge these out to the schools so there is no there's nothing to compare here the state may allocate out these district level expenses out to the schools based on student numbers based on student enrollment for their purposes we chose not to here function 2400 school administration activities related to the overall administrative responsibility for a school this would include principal and administrative salary and benefits and supplies directly related to the office of the principal again this is one area that we would not see a lot of wouldn't see a lot of variation from school to school every school hasn't has a principal every school has an administrative assistant and the salaries and benefits are pretty clear there there was an increase at gilbert elementary due to a leave payout again under 6 200 benefits any questions on that one that's matt and you when you and i reviewed this and prior one of the discussions we had was and i'm going to use the business terms i know that schools use slightly different terms but this highlights that in every school we have an element of fixed costs we will have a principal regardless of whether school has 400 students or whether it has 900 students there will be a principal and as you can see here that the cost is relatively fixed you are going to have the employee benefit they're going to be in the same salary ranges on both those so they're going to be again a fixed cost it's not going to vary a whole lot regardless in total amount regardless of whether you have the economies a scale of a 900 student school or 400.

we are going to have a special board meeting uh that day as well at 11 00 a.m and that's just to approve some financials that that need to be done in a timely fashion so it should be quick and easy things that you've already seen and miss bets and we'll update you on anything related to that and then december 15th we have the last board business meeting of the calendar year thank you sir we're now at item 12 adjournment item 12.01 is there a motion to adjourn so i moved thank you mr carson a second second thank you ms humphries doesn't look like there's a whole lot of discussion all those in favor of adjournment please signify by saying aye aye those oppose the same motion carries 5-0 we are adjourned thank you for your attendance those of you here in the audience and those who viewed on live stream have a good night

and that's the nature of any business including education the business side of education of a fixed cost and i think it's important to for the community to recognize that that is correct whereas teachers it follows a formula if you have more students you're going to keep a proportion of that so it should be relatively the same on a per student basis if we don't have the effects of of special education if the programming were identical it would be more or less the same on a per student but would vary with those students as a total that is correct yes and the the school comparison tab on the overall school level annual financial report doesn't break it out by program so all you'll see is object code 6100 to your point about about teachers and their and special ed programs is a great example that's why we selected these two schools but if i were to pick a school that was vastly different in size and then you know because it's the same salary range now divided by a larger number or smaller number you're going to see a lot more per pupil variation on these particular lines right right this is function 2500 central services this is where we live activities that support other administrative and instructional functions such as office of talent management financial services technology services benefits and marketing and again we do not push these expenses out to the school site and we did not we chose not to do that on the school level afr again the state may do that and that's perfectly fine for their purposes um the the on supply line 6600 this is where we charge out the per click charges for the copiers and the printers and that's what that one dollar and two dollar per pupil cost is any questions on that next function is 2600 activity is concerned with keeping the physical buildings open comfortable and safe for use and keeping property in good working condition and state of repair these include custodial services grounds maintenance security services crossing guards and custodial supplies school by school comparison gilbert elementary and carroll ray ranch there are simply put more crossing guards at carroll ray ranch so the salary line is a little higher and also at carroll ray there are more veteran employees in this area so the salary line again is a little higher questions on that one function 2700 student transportation activities concerned with conveying students to and from school as provided by state and federal law these include bus driver bus monitor and mechanic salaries and benefits field trips and diesel bus fuel school by school comparison again we did not we opted not to allocate these expenses out to the site level for the school level afr the the state may do this however only about a third of gps students are transported by district transportation so if they do that it will be interesting to see how they how they allocate that out remember that this report is all funds so you'll see the five dollars per pupil at gilbert l versus 13 at carroll ray ranch those are field trips and because this includes all funds these are school-based funds as well auxiliary operations and tax credit any questions there and finally function 3100 food service activities concerned with providing food to students and staff in a school building and preparing and serving meals of course this would be food service employees salaries and benefits and food and supplies school by school comparison although they are very similar in size gilbert elementary has more food service workers because they serve considerably more meals as a title one school any questions there and just some general comments that we came up with as we worked through this report and i want to give a shout out to my team here pat and ashley they worked for about three weeks putting this report together so it is quite daunting hopefully we'll get some good information from it as the state processes them but [Music] keep in mind that these are unweighted student count versus weighted adm this report includes all funds except 575 and all programs for school comparison so it's really difficult to compare apples to apples on this report and of course due to the programmatic differences across the schools the spend comparison could lead to erroneous conclusions like we saw on some of those slides without the explanation behind it any questions board members before we open for questions so let's have motion for item 8.03 school level afr dr santa cruz i move that we approve or accept the school level afr thank you mr car is there a second second thank you mr eugetti open for discussion questions ms wood thanks dr santa cruz thank you jackie thank you for all the time that you guys put into this i think i think this will be just another piece of data that we can look through and compare year to year um as a school you know just look at this individual school and i i like your idea of how you look at it and explain to see okay are we being efficient well there's a there was a payout here that's why this went up you know just kind of to give us a data point that we can compare to and then again i think though it's not apples to apples in any means and there's many reasons that we can see differences between schools it's a good just baseline to just kind of go from school to school and just again use as one piece of our puzzle to try and make sure that we're being as efficient and using our funds the best way that we can so i appreciate the time that you guys put into this and i think if we look at it with like you said with the explanations that you've given that will be helpful thank you so much matano um you mentioned that the the form of this obviously you've given us excerpts the form of this has all 40 schools on it where is that available or when will that be available i know you've sent it to us but i'm asking that for the public uh once you accept it we will post it on ade's website and put the link to that website on our on our web page as required and and i think it's important i'm sure there's people members of the public who are going to want to look at this and see their school and we hope that that your presentation we know that will generate questions especially the first time it's published when people don't even know what questions to ask we hope that the presentation tonight where we only compared two of those schools is aimed to help you understand why there may be differences but we do anticipate that we'll probably get some questions off of that yes jackie i would suggest putting some kind of contact information because sometimes people look at information and make all the assumptions so if we can direct them to someone with the correct answers that'd be great okay sure thank you thank you miss madden and your team thank you for oh i did have i was waiting for mrs eugenie did you have anything you wanted to say go ahead i'm sorry i'll come after you um i just wanted to uh express appreciation this is one time when the coding has really been explained and i i know that is complex when we do that to code things appropriately for school finance but thank you for explaining that to us and and pointing out um that just because we have this data doesn't necessarily mean that we have an understanding of why the data is the way it is and i i hope we can maybe do some things with the legislators to improve the way this is done because if we're going to put this much work into it i'd like to see it something that is a little uh has a little more clarity to it and maybe directs people in a little bit better way to understand our school finances so thank you thank you anyone else my comment is simply is thanking you and your team for providing the context for the entire report essentially utilizing two example schools and knowing that while things are going to be very similar in almost all cases as you look across the district there will be some variation in some differences based on individual school context and so i would encourage those who are interested in looking and understanding why those differences exist that they make contact according to whatever directions you provide as for dr mccord's direction so that they have a better understanding but it is a complex report that that could draw erroneous conclusions and i concur with with that statement so thank you all for what you've done there welcome thank you anyone else with that then we will vote on item 8.03 the school level afr all those in favor of approval please signify by saying i i those oppose the same thank you motion carries a 5-0 item 8.04 college credit examination incentive program dr mccord thank you dr santa cruz governing board members we have before you tonight the college credit examination center program essentially what this is it's money provided by the state for teachers school districts charter schools for students who obtain a passing score and a qualifying examination for a college credit in mathematics english language arts social studies science while they're in high school qualifying exams include advanced placement ap cambridge international exam cie a and sas level and international baccalaureate exams so each year since 2017-18 they've given us this money to be able to disperse to that and it's at a specific level i'll turn it over to dr newman to explain anything further dr santa cruz governing board members and dr mccord essentially our students are our teacher students take advanced placement tests ap tests and our teachers are paid for that our teachers and students both when we look at that we had about 717 students that achieved passing scores on 1124 exams and so the district was paid 200.62 cents for every one of those passing exams statute says that 50 percent of that should go to that teacher and so the teacher receives 100 dollars and 31 cents per qualifying and passing score and that net becomes a 92.14 on their um on their paycheck which will be this month for each one of those and the passing score is four or five for everybody correct for the most part yes they're all fours and fives that and those are identified for us each year and that's provided to us to determine who should be receiving that amount thank you dr mccord thank you dr newman is there a motion to accept item 8.04 so moved thank you miss eugetti is there a second a second thank you mrs humphries any additional discussion just go ahead when will this be paid out and what what what is the other half of the money used for this will be paid out i think in this in december paycheck correct the hope is that they will receive that on november 24th our schools have submitted the paperwork for them to receive that before before december and the remaining funds will stay at the schools for professional development and resources specific to advanced placement and now ib as we move forward thank you along along with that this is similar to results-based funding and as you know we put that on an agenda generally this time or in december and we haven't received funding for that yet miss matinen checked on that and so usually that's here so we don't know when that will get paid out but we try to pay that out before the holiday season as well any additional mr carr so recognizing that the specific teacher receives half this pay i know that in some of those areas the success of the ap teacher if you will is highly dependent on the teachers that lead up to him i'll use the calculus is probably the prime example that a calculus teacher is really reliant on those math teachers giving them the the elsewhere in the department giving the foundation so they can teach that level are any of those other teachers compensated in any way um they're not compensated directly in regard to payment but they would be benefit perhaps from the professional development or the resources for some of those statue does allow us to look at perhaps taking that amount and dividing that up between and there was a principal committee that met along with marcy taylor and myself and looked to see if perhaps we should and the decision was that we would give it to the teacher specifically that was teaching the student that ap class but i think you pointed out something that when this came up to begin with this is there's a lot of things that go into that i mean these kids went to kindergarten in preschool before they got to that point so i think it's an incentive by the state and and it's great for those teachers who are teaching that but it does leave out people who are part of that throughout their whole educational career so thank you for highlighting that any additional seeing no further discussion then i item 8.04 college credit examination incentive program is open for a vote all those in favor please signify by saying aye those oppose the same motion carries five zero item nine nine point zero one items for a future agenda once again if you have nothing this evening please make contact with ms wilson uh if you have something in particular that you would like to see on a future agenda item 10 committee reports item 10.01 gilbert education foundation ms humphreys we had our board meeting last night so we are preparing for thursday night which is our bollarama fundraiser that will go on and all of the board members are invited to attend that we're very appreciative of the sponsors who have participated in that we also had a very successful power of one fundraiser and um are just working through a year when it's hard to have some of these community events like our breakfast that we had in the past but we're plowing forward and doing the best we can and looking forward to um in the spring our our scholarship applications will be opening up and and we'll be doing that thank you miss humphries item 10.02 city of mesa liaison miss wood i don't have anything to report tonight thank you ma'am item 10.03 town of gilbert liaison mr carr in item 10.04 finance audit committee mr carr i i don't have anything from the town of gilbert the finance the the audit committee did meet earlier today for the first time in some time got had a great update on the progress of the audit we do that they are preparing the the annual financial reports and so on and we expect those to be on time for the state deadline although it sounds like those are also filed with some other bodies such as the arizona school officials organization we will be a little bit late to their deadlines but not to the state deadlines so things are moving forward and the as as they represent themselves well tonight the finance department is is clicking on all cylinders thank you sir item 10.05 insurance trust representative miss eugetti i don't have anything to report tonight thank you thank you mr eugenie adam 10.06 legislative representative and i have nothing to report this evening dr santa cruz i didn't just want to because this is our last meeting before december i just want to remind everyone that i will not be here for the work study on december 2nd it will be the first meeting i will miss because i have another meeting with the arizona arizona school board association board of directors which i need to attend that meeting so enjoy your meeting and i will contact miss betts and see about participating at another time in a in the tour that you're going to take of transportation thank you ms humphries we move to item meeting dates 11.01 future meeting dates uh dr mccord thank you dr santa cruz governing board members december 1st we have a board work study slash brief board business meeting on december 8th we have a board policy committee meeting that starts at 11 30.

also the board reached consensus that learning remotely in neighboring schools and even in our schools leading to a high level of academic failure in lots of communities and it's not likely to reduce the spread of coba 19 in our community bottom line is in-person school is not the cause of the rapid spread of cobia lack of mitigation practices and behavior in our community are the reasons for the spread so at this time in-person schooling will continue in clearwater schools pre-k through 12th grades as long as buildings can be appropriately staffed if staffing does become an issue our focus will be on the pre-k six and we may have to go remote 912 or 712 to free up resources to keep our pre-k through six kids on site which says frees up substitute teachers aids some other things that we might be able to move that way at this time winter activities will continue the spec staters will be very limited will be limited to two spectators per participant in the activity and that will be across the board any activities in our school if a school happens to be in remote learning so the middle school or high school there will be no spectators allowed at our activities at that time strict mitigation practices such as mask wearing will be required at all activities or spectators will be required to leave we will also continue to seek the guidance and direction of the sedgwick county health department and follow their direction one thing i'd like to say is things may change quickly they current certainly have throughout the year we will continue to try to find adaptive solutions that are most appropriate at that time i did want to review our data at this time so we have about 1120 students in our district currently four of those students are reported positive coven 19.

superintendent kelly's former district madison elementary school district recently lost three staff members to cover 19 before returning to an online learning model if you're not adhering to the recommendations by the maricopa county department of health then please share with us parents the metrics you are using to make decisions on the learning models for our children what are the thresholds you need to reach to take additional precautions to protect our students staff and community members and move to an online learning model how many cases or deaths need to happen in our district before you can take action are you waiting for us to lose a student support staff member a teacher a school administrator a district administrator a board member if so i wonder how many dysart family members you're willing to lose before taking action if you're not being valued by the health professionals or the well-being of our community then hopefully you can consider the financial impacts of failing to take action i recognize that our state provides financial incentives for schools to remain open for in-person learning but please check with ken hicks and ask what protections dysart has against the wonder a wrongful death lawsuit you will have you will find that you have little protections and that a single lawsuit of this magnitude can cost the district millions of dollars i hate to interrupt you but you are over on time thank you i appreciate the time today thank you very much thank you okay thank you we're gonna go ahead and move on i'm gonna skip the student all right so we do not have a student update so we'll go ahead and move down to superintendent update and we'll turn the time over to dr kellis thank you president leonard members of the board and members of cabinet this evening i would like to extend congratulations to ms pritchard mrs grant and mrs chafin who are newly elected board members for the dicer school district thank you for your service previous and up and coming looking forward to working with all of you um as we look ahead into our thanksgiving time i don't know if we can say it's thanksgiving day because we should be giving thanks all the time but it certainly is a reminder of things that we are thankful for and i want to share publicly i am thankful for the things that are most important in my life being my family my peers and my relationships with those that i work with with um my my beliefs and with with others that are influential in my life i am thankful for the dicer school district and for every single person who takes extraordinary efforts to do their jobs particularly in this difficult time this evening i want to extend special thanks to one group and that is to our health professionals in each of the school sites they've been tasked with enormous work to do they are doing a great job of screening students of whenever there's a possible direct connect of doing the contact tracing they do that in addition to all the other things with medications and emergencies that happen so i am thankful for health professionals within the district as well as the many health professionals throughout our community and throughout the country i know that nobody knows better than they the enormity of the pandemic and they experience it every single day and i'm thankful for them for keeping us all healthy and well and that's all i have to report thank you dr kels appreciate it we'll go ahead and move on to f3 governing board updates i'll start definitely congratulations to ms prichard and joe grant and miss schafen on a race well run and we're excited to have you as part of the dysart family and continue your legacy i'm excited for you to to get to continue that and i look forward to when you get to hand your your daughter her certificate that'll be amazing so definitely praying for that day to actually happen because it's an amazing experience and i know you've gotten to do that before so i'm excited for you as well as your continued service um i'm excited for um what what the rest of the time brings although my time is short with only one more meeting and one more diet coke i appreciate having the opportunity to serve for the last four years and love what dice heart has offered and look forward to what the next opportunity is for myself go ahead and hand it over to the best the rest of the board i just want to say thank you for all those who worked um tireless many hours on behalf of um getting this override passed and it was so i was so excited watching election results come in on on dysart's behalf and um i'm just so grateful for all the hard work that goes into that because i know it's always a challenge every time we we attempt and know that many hours of work go into that and so just so grateful for all those who are an advocate of public education and and those who support the override also congratulations to those who won board seats um grateful for a great leadership that will continue on in dysart and also want to say thank you to those who even ran and campaigned because from even the moment of filing paperwork and gaining signatures it is not an easy process and for those who have a desire to even want to be able to serve this district i'm so grateful for those who who put their name in the hat and that i'm grateful that we have choices for the board so i'm grateful for them so thank you so much just thank you all for dr kellis and my fellow board members for the kind words of congratulations i appreciate it and just also wanted to thank you for to the dysart community for your continued confidence and support of me i can't even tell you how blessed i feel to have people that i didn't even know prior to this election come forward and and have that faith and confidence in me and uh i just i'm appreciative beyond words and um i'm very thankful to be in a position to be able to advocate for positive change in our district it's it's what i love and i'll continue to do so and do my best work for dysart also wanted to just ask everyone to have a beautiful peaceful but very safe thanksgiving with the family gatherings and with covid the way that it is i mean family is important but just please do so in a very safe way as we've heard i mean it's just um you know it's concerning that our numbers are rising and i just hope everybody has a very blessed peaceful and safe thanksgiving thank you just want to echo everyone else's comments already um congratulations mrs grant mrs pritchard and to mrs chaffin as well and you know and thank you to everyone who had any interest in running whether you officially ran whether you thought about running and and didn't quite um fully decide to do it but you know it's um it's definitely a challenge it's a journey and it's very much appreciated so thank you tracy do you have anything to add right um i had the opportunity to share [Music] 8th grade cambridge class at marley and they were looking to ask board members what what we liked about our role as a board member and um what type of things we did as a board member and these kiddos were pretty sharp and the questions that they had for me and it was just an awesome day so i thank miss k smith for the invitation and the kids just did an awesome job at marley bay congrats to dr kellis i believe he was voted in as a.s aspra superintendent of the year so congratulations dr kellis i know you will of course represent dysart well and continue to do so congratulations to ms pritchard for retaining her seat on the board still looking forward to working with you and also welcoming joe grant and crystal chafin looking forward to working with them as well congratulations i started on the override i am really excited um the community and the support we have done a lot of work and i know we will continue to do the right work and that just automatically leads into being thankful for the little things that we sometimes take for granted such as the chillers that are up on um on top of the roofs or the or the buildings and the roofs and um just so many different things that uh we all need to be thankful for so i am hoping that everyone in the district and the community has a great thanksgiving holiday and um if you don't know what to do with those turkey wings you can send them to my address and that's it thank you thank you tour everybody we'll go ahead and move on to um item g1 motion approve the consent agenda item and i'll make a motion to approve the uh agenda items as presented second motion made by jay leonard seconded by don densmore christine pritchard oh sorry chrissy pritchard i saw her move those darn masks oh the suspense and that motion passes thank you that's a long list all right we'll go ahead and move on to uh i1 information item uh policy governance board monitoring adopted policy section six facilities development dr kellis thank you president leonard members of the board and members of cabinet this evening as we continue our regular policy governance monitoring we took a closer look at section six and uh would like to make some recommended changes to that policy and mr john crotto will introduce this item thank you dr kellis president leonard members of the board superintendent kellison cabinet tonight as dr kellis has said we are bringing to you section six we do have a change we are requesting for 6.2 naming of facilities the current policy restricts the naming to an individual that is deceased and obviously we as dr keller said have expanded that a little bit so tonight we bring to you um a policy where we're expanding the options to name name the naming rights in recognition still of an individual living or deceased and also um [Music] the option for naming it in consideration when we talk about consideration that's monetary value so expands it for those two pieces in the policy as you can see the added part that we brought to you for awarding naming rights and recognition advisory committees shall weigh the contribution or achievement in terms of significance and importance for awarding naming rights and consideration the advisory committee shall evaluate the final financial value of the naming rights based on a review of market for the naming rights um we have taken out the part obviously for doing consideration and naming rights the part that the individual has to be deceased we also have uh added in the green on the bottom as you can see that the person company group product name must have and maintain an exemplary record in positive public image at all times and the important piece is that the governing board reserves the right to revoke the name grant should they discover a person or entity is convicted of a crime or otherwise falls into disgrace or dishonor that they would dishonor the school district the it asked ads that the administration works with this committee which we've always had and that the governing board has the final authority to approve or reject any naming proposals or naming rights so that is the um topic that we've to bring into you for a little expansion of our naming rights policy 6.2 and mr president if i could just uh add a couple comments to that currently we don't have any major sponsors who are in the wings waiting to rename one of our football fields or one of our our theaters what this does is it opens the pathway so that if delta airlines wanted to co-sponsor one of our facilities that in consideration is the correct term there that mr um credo used we would be able to bring that recommendation for naming to the board for approval and it would allow for that naming rights in consideration as far as in recognition we completely absolutely want to respect the dicer name and the dicer facilities but recognize that there are some individuals that may at some point be worth and worthy of having their name associated with one of our facilities so for these reasons we are making this recommendation this is for first read only first read and we'll be uh bringing it back but i'm happy to answer any questions for the board well i appreciate that dr kellis thank you so much um yeah when i was reading this over and saw it on the agenda i was excited um i have a brother that lives in texas and there's nothing in texas that has loved more i think it's even more than their first religion is their football stadiums and it's uh it's amazing to see the sponsorship and the the camaraderie that is brought through um the different namings and things like that i look forward to the the day that dysart is is in the situation where um we have so many uh different members of our community and and sponsors that are looking forward to putting their name on something that is as valuable as the dysart resources and i also think that you know with the recent override um this is something that that we've needed to do is we need to look for the alternative sources of revenue and i i applaud you for looking at uh this is an opportunity um to not only honor people of the past but possibly people that we want to honor in the future as well as to create some of those partnerships that's something that i've respected about you and really wanted to say thank you for your willingness to to look outside of the the box and and for your staff as well in creating these opportunities to bring in additional revenue that will help dysart get to where we want it to be i think it's vital to to get those partnerships and to bring in that pride that pride of ownership and putting your name on you know a school or one of our venues i think will be advantageous as we move forward and we we build our brand so i appreciate you doing that do we have anything else from the board all right we'll go ahead and go ahead real quick this is tracy um thank you for putting in the area about the board reserving the right to revoke the name grant because discovering the person or the entity convicted of a crime and the rest of that i appreciate that line i don't want to look ahead but it something bad may come about and so just to have that little caveat in there i am appreciative of this particular policy thank you all right we'll go ahead and move on to information item i2 update on athletics and arts programs dr kellis thank you president leonard members of the board and members of cabinet each month administration brings to the board regular updates about the operations of the district and including academics arts and athletics our three a's this evening jim dean will present this item good evening mr president members of the governing board dr kelson members of cabinet it's my pleasure this evening to present information on two of the three um a's that we have and that is athletics and arts so this presentation will include information from both me and our director of arts danae marinelli and we're going to start with athletics just a quick update on the high school fall sports season which is rapidly coming to a close as a matter of fact um the only sports that uh dysart currently has still operating is football and football is in its last week this week and then the playoffs begin so we'll just very quickly go through each of the fall sports seasons and provide a brief update in relation to golf this year valley vista's girls golf team was the sectional champions and we had a total of five athletes that qualified for the state championship golf match which is absolutely fantastic in compared comparison to the past and i will tell you that valley vista girls golf team has a couple of freshmen that i'm not sure i want to play golf against they're pretty doggone good as well as willow canyons female golfers outstanding as well in badminton we had a unified badminton state champion and that was a doubles team and we look forward to bringing them to the board meeting on december the 9th for recognition we just found out that information we're very excited about that from swim and dive perspective we had 25 athletes that qualified for the state championship meet in swim and dive willow canyons high school's girls swim team finished 12th overall in state their highest finish ever and they qualified a girl in every event at the state meet for the first time in school history in cross country we had many many individual athletes qualify for the state championship meet and three of our teams qualified as teams which is very difficult to do for the state championship meet those teams were shadow ridge's boys and girls team i'm sorry four teams and willow canyon high school's boys and girls teams qualified for state shadow ridge high school girls cross country team finished 11th overall at the state meet with the fastest team in school history and shadow ridge high school's boys team finished eighth overall at the state meet again with the fastest team in school history in volleyball both willow canyon high school and shadow ridge high school made it to the round of 24 playoffs unfortunately suffering losses in each valley vista high school one in the round of 24 and lost in the round of 16 in the playoffs so we're very excited about the their progress there and in football as i stated we still have this is the last week of regular season competition but to this point already we have the best combined records of all of our high schools together in many years with our football programs dysert high school has made the 3a football playoffs for the first time in many many years shadow ridge high school is awaiting playoff news if in the 6a and the 5a this year the playoff teams were were reduced from 16 teams to eight teams due to covid if this was a regular year where there were 16 teams in the playoffs shadow ridge would be firmly in the playoffs they're right on the cusp of the eight right now and so we're waiting to awaiting their game this week and to see where they fly uh where they fall and i would also indicate that willow canyon high school also would have qualified for the playoffs had we had the normal 16 team bracket so we're very excited about the fall athletic season and the progress and and success of our athletes we look forward to our winter sports season beginning in the next few weeks and the success that that will bring as well and now we'll turn it over to look at the arts and deny marinelli miss marinelli turn on your microphone you think you know microphones president leonard governing board members dr kelson cabinet thank you for allowing me to update you on the extraordinary happenings in the arts and dice are this evening despite being in the middle of a pandemic dice art teachers and students in the arts disciplines are still growing in their artistry performances and shows may look a bit different precautions and procedures have been put into place to help students staff and audiences remain safe but is in these times that we're reminded of the important role that the arts play in our students lives giving them a positive outlook to express themselves with that being said here's a brief update on where the arts are currently at beginning with the arizona state seal of arts proficiency we received approval in august to administer the seal and we currently have 70 students that have completed the first steps of the application process this means that they have met the gpa and course credit criteria as well have submitted their capstone project proposals in addition six of these students are eligible to double seal meaning that they have eight credit hours instead of four in two different arts disciplines and we'll be completing the process twice we actually have a few more but those are six right now that we know for sure this year we have students participating from all four of our high schools and also including our high school students students will be notified on may 1st as to whether or not they have earned their seal our performance season is about to begin there are too many to list this evening so i'm going to just focus on our district performances and festivals the festival of arts will be held on march 27 2021 on the valley vista campus from 10 a.m to 2 p.m we'll be making adjustments to the festival to align with cdc guidelines as well as the arizona department of health and safety protocols i'm also excited to share a few new performance opportunities that our students are going to have this year in addition to our typical district honor choir festival and honor band festival where students from around the district are able to audition and participate we're going to be adding a district high school theater performance so students from all four high schools will have the opportunity to audition for a role in the musical it was selected to be guys and dolls this year under the direction of mr steve walgren the final performance will take place the first week of march and if you miss it there you'll have an opportunity to see some scenes at the festival but we look forward to making this a new dice art tradition due to the pandemic all state and regional music competitions have either been cancelled or moved to virtual forums um in order to give our students a real life experience we're going to be holding our own district solo and ensemble festival that will give the kids an opportunity to perform live as well as be adjudicated live which is a much different experience than the virtual experience so what are we doing to grow the arts the arts department has been working closely with kathy hill and federal projects to utilize title 4a funding to support professional growth for the arts staff as well as fund supplemental classroom materials over the last two years we have been able to increase our band and orchestra inventory by 500 instruments across all 24 of our schools we began an arts peer mentor program which pairs first through third year arts teachers with arts mentors these mentors focus on arts curriculum classroom management building and retention of our programs and assisting with the performance process the goal of this program is to support and retain our new teachers lastly we're continuing to work to build our community partnerships with both the city of surprise and el mirage as well as the local arts programs throughout the west valley thank you very much for your time this evening as you can tell the athletics and the arts are alive and well um and thriving in our school district we look forward to continued success not only throughout the rest of this year but to additional years as well i just want to say thank you to the governing board for recognizing and assisting in the vision of academics athletics and the arts and just the great work that's being done in all three areas um we're absolutely appreciative of the opportunity to serve our students in these in these areas and provide them extraordinary opportunities in in and out of school excellent thank you as a as a former parent of somebody who is on the swim team and a few athletics i definitely appreciate that and i applaud you for the the work that you've done with the arts i love to see the progress and the growth there so thank you for that and for your time and dedication in that and i'm also impressed that you had more slides than mr hicks tonight just pointing that out ken giving you a little kudos all right let's go ahead and move on sorry go ahead um i just want to thank um the district for being accommodating to our students with the athletics and arts specifically you know lots of schools have cancelled their athletics or eliminated spectators from being present and dysert has found a way to make that work for our families and our students and our athletes so i really appreciate that with limiting numbers of people coming out to our outdoor activities as opposed to just eliminating spectators in general and i'm starting to see that a little bit with the arts only because things are just kind of starting to get going right now but from what i'm hearing um the same type thing rather than just canceling concerts we're limiting spectators and guests and so any time i guess i would just ask that we continue to do that and be mindful of our students and i mean they've lost so much already i would much rather we continue to be flexible and innovative in finding ways to continue to make these things work just maybe in a modified way as opposed to canceling altogether and like i said i've seen bits and pieces of that happening and i just appreciate all the work that everyone has done to make that happen for our students and family so thank you and i would add mr leonard and miss miss pritchard thank you we worked really hard to make sure that we continue to provide opportunities for our students we've been able to get to through the fall athletic season um we're as as miss marinelli stated we're just ramping up performance season for the arts and we have our winter season upcoming athletically with basketball soccer wrestling and our spirit line programs competing as well and so we continue to look for opportunities for our students to be able to find some normalcy in things that they do and to accommodate for parents as well thank you else one other thing one other thing i'll give just before you start tracy i just want to give a shout out to mr yoder and the dsb live crew as well uh putting putting our uh events online has been an amazing accomplishment in the dedication and the time that they put in this being their first year i just have a lot of respect for that program and what they've done that's a awesome accomplishment go ahead tracy um no i just wanted to echo what miss uh pritchard had said um and you know these these kiddos work really hard um in doing what they do so um with athletics and arts um it's a lot of determination and a lot of inspiration and everything that they do um but just one quick thing that miss marinelli said um excited about the opportunity to have solo and ensemble here at district wide um that you know for those kiddos that are into um music and everything that is that is something very very special to them and um so i'm i'm glad that we are looking at that avenue of doing it so thank you very much for all you've done oh i thought of an extra thing i'm sorry go ahead um just because i'm not aware that it's happening at any other high school and i just want to give a shout out to interim principal shelly assai at valley vista they have created a a section in their stands for guests who are vulnerable populations older population or health health risks issues that don't that would otherwise maybe not be able to come and support their athlete or their student because of being around too many people and so they actually took the time to go out of the way and set up a special area there's kind of off the side they've they've you know distanced out some some seating and again i know for a fact that there are some community members that otherwise had not come to watch the students and support students because of their health concerns and because of that it's possible so again just another innovative way that we're meeting the needs of our students and community members so i just want to thank her and the valley vista team for making that happen awesome thank you all right we'll go ahead and move on to action discussion item j1 the recommendation to approve the interim certificated employee contract language and benefits package for the 2020 2021 and 20 sorry 2020 2021 and 21 22 school years dr kellis thank you president leonard members of the board and members of cabinet for the next five items mr croto will present the information thank you dr kellis president leonard members of the board superintendent kelly's cabinet and guests as dr kelly said the next five items are yearly items that come to you around this time and it is to prove the contract language um for contracts the interim contracts that we will use starting in january as well as all of our contracts for the 2021-22 school year i'm gonna kind of outline the changes in all the contracts ahead of time and won't go through each piece there are no major changes uh as you look through it you will see date changes and a couple attorney ease language with mays and shalls the major part or the portion that was added to all of the contracts i bring to unite is the language in the contract if the district assigns teacher or whatever contract it is in this case i'm reading the teacher contract if the district assigns teacher to work from home teacher is subject to all contractual terms and conditions and or work assignment expectations and applicable governing board policies while working at home and agrees to adhere to all directives of the district regarding such assignment that was added to all the contracts per our attorney all the language i bring to you tonight is developed in concert with jennifer mclennan from gus and rosenfeld our our district attorney and has been approved um to bring to the governing board tonight so with that said the first one i bring to you number one is administration we recommend the approval of contract language for interim certificate employees for the and 2020 122 school years interim contracts are issued for those employees hired or certificated employees hired after the 92nd day in the school year so we're asking you to approve this language and i'll stand for any questions thank you i have any discussion okay i'll go ahead and make a motion to approve the interim certificated employee contract language and benefit package for the 2020 2021 2021 2022 school years second second motion made by jay leonard seconded by jen tanner we'll go ahead and vote motion passes thank you we're going to move on to action discussion item j2 recommendation to approve the certificated and licensed employee contract lineage and benefit packages for the 2021 2022 school year dr kellis president thank you president leonard members of the board members of cabinet i would defer to the president to just go ahead and make a motion for each of these items through number five okay i'll go ahead and make a motion to approve their certificated and licensed employee contract language for benefit package for the 2021-2022 school year second second motion made by jen leonard seconded by christine christie pritchard let's go ahead and vote motion passes thank you go ahead and move on to action item j3 recommendation for renewal of eligible certificated and licensed staff and authorization to issue employment contracts for the 2021-2022 school year i'll make a motion to approve the eligible the eligible certificated and licensed staff for re-employment and authorize the issuance of employment contracts for the 2021-2022 school year okay motion made by jay leonard seconded by tracy shorter sink belt let's go ahead and vote motion passes thank you we'll go ahead and move on to action dive and discussion uh j4 the recommendation to approve administrative employee compensation and benefit contract language for the 2021-2022 school year i'll go ahead and motion to approve the administrative employee compensation and benefits contract language for the 2021-2022 school year a second but i have a question about that really quick um i remember the last time we kind of changed the wording a bit just to make sure we were accommodating our administrators that were grandfathered in because of the as far as the insurance benefit piece did these contracts continue to address that mr president madam pritchard i will defer to mr credo on that question thank you dr kellis president leonard member pritchard that grandfather has taken place so the wording if you remember last year we um had the attorneys um switch the wording so the grandfathers were taking out of the contracts and that those grandfather stipes were granted to all employees eligible and that was put into their base salary so all those employees that are eligible still receive that grandfather stipend there are no stipend packages in the contracts per the direction of the governing board last year those have all been taken out those employees are still eligible it's in their salaries the ones that i think there were nine off the top of my head that were eligible they still receive that that's been taken care of so that doesn't need to be in writing like in a contract wasn't that like an insurance thing uh yes um member preacher yes it was and that we included the agreement for the board was to include that um and then vote the board voted on to include that in their base salary so that has been done and stays with those employees as long as they're current employees of dysart unified school district okay i i remember i definitely remember doing i just don't remember exactly if we still had the language in there the same but let me ask you this so if it's in in their base salary if there is a increase in the cost just through the insurance carrier just in time is that something that would continue to be adjusted to make sure that that benefits paid in full i will defer to mr hicks about the adjustments i believe that's in the percent raise as we get but i'll defer to the money guy mr president members of the board no it was a frozen amount that once it got moved into the base it's fixed at that point so this is no longer a stipend that's tied to a benefit that could go up or down is that something that i mean how do we feel about that dr keller miss pritchard the the it's a mixed bag um it does incur the pay raise increase associated with the rest of their salary so while it's not separated out and this is a pay raise increase and this is a insurance cost increase now it all increases or not if there's a pay increase if there were no um insurance cost increases they would not have benefited from any salary increase with that stipend amount so with it being included with their salaries they will always benefit from a salary increase regardless of what happens with the insurance is there usually much of a difference that i mean that much either way if the insurance costs did go up is it going to negatively impact those employees that's a big question um are they good with it i mean have they um you know i would again defer to mr croto who had those conversations with employees on their response to those changes president leonard member pritchard i believe they understand that and um they they understand that it will fluctuate and it's included in the raises the conversations i had with people they are happy with if if through the process the iba process it determines that there are two percent raises four percent raises that that stipend goes up by that amount each year so they are happy with that and and realize that um i think they are grateful for what the governing board agreed to do last year for them um and they recognize that okay okay thank you any other questions just a a comment maybe i don't know if it's a question but um you know i i vaguely remembering you know going over these contracts the last time and it seemed like we got something called a redline version where it was actually bolded in red you know that the things that were changing and these are just you know like the simple strikethroughs is that a decision that was made and we're moving towards or are we going to have more redline versions of things going forward um president leonard miss densmore it is always the intent of administration to provide the cabinet with the most easily identifiable changes whether it's in policy or contractual language so thank you for that feedback okay thank you and to add i can add to that they come that way from the attorney so they i think they switch to black line or using black i can definitely request if we want to use red that we use red okay it's just a little bit easier to identify what is changing and what's the same no thank you duly noted thank you for that any other discussion okay i'll go ahead and motion to approve the administrative employee compensation and benefit contract language for the 2021-2022 school year sorry motion made by jay leonard seconded by don densmore i did i thought we already had it on the record that christine was the second oh oh either way i did it again so it's christine sorry about that i blame my old timers or short timers one of the two all right sorry talking all right motion passes moving right along we're gonna go ahead and go to item number five recommendation for renewal but eligible administrative staff and authorization to issue employment contracts for the 2021-2022 school year i'll make a motion to approve the eligible administrative staff for the re-employment and authorization the ish issuance of employment contract for the 2021-2022 school year with the benefit uh cons commiserated with the position second motion made by jay leonard seconded by don densmore let's go ahead and vote we're ready to vote i just want to make sure it wasn't me again motion passes thank you we'll go and move down to item number six the revision of the 2020 2021 governing board meeting schedule and other related calendar items dr kellis you want to take this one thank you president leonard members of the board members of cabinet um administration would like to get the board's input on next year's board meeting calendar currently it has been approved already with the the calendar that exists but administration would like to recommend that once a quarter we have a study session and the that study session take the place of one of the regular board meetings the recommendation is the first board meeting of whichever month that falls within so it would not be an additional meeting but that study session would allow some more fluid conversation and collaboration between the administration and the governing board so it's a point of discussion for the board to uh to decide if that's something you would be interested want to do or just keep the calendar as is i don't think there's enough meetings on here yeah i think we should double the number of meetings maybe go to every wednesday maybe wednesday thursday friday we could all hang out together what do you guys think we could almost get this to pass couldn't we [Laughter] tracy how's your fever i like the idea of um having study sessions because i think it's very collaborative and i think it builds relationships with the board and superintendent um but kind of what mr leonard i think was joking at but in all seriousness i i do i wonder if they should be extra only because um you know looking at february march may only having one board meeting i'm just thinking like with the pandemic and then middle school discussions everything else i'm wondering if it's the time to cut back on board meetings i wonder if we should stick with our regular schedule and then adding in you know the study sessions whether it be before a meeting or on an off meeting week but i just feel like with everything going on this year i don't know that removing board meetings is is the best idea but that's just my my initial feedback what everybody else thinks i'm torn i don't know i mean i i think that it's really important to have them a little bit more frequently um you know twice a month you know for the community to be able to get have an outlet for their feedback um but the study sessions i see value on that too so i don't know can do both right tracy you want to jump in on this one i'm still processing this the only thing that i would be concerned with is that that we as the board still conduct the business that still needs to be conducted as far as um anything that mr hicks needs to um get our approval on and so we're not late to any other or any type of filings or anything i just want to make sure that if we can still conduct the business of the district that's fine we may end up adding more board meetings or more study sessions we really don't know this year has been an interesting one we don't know what next year is going to look like but i just want to make sure that we still are able to conduct the business of the district um without having to jump through any um special meetings or anything like that that's basically what i was saying and has anyone asked you know michelle caruso what her schedule is michelle would you like a microphone well given the feedback that we have heard this evening administration will move to keep the regular meeting schedule as it has already been approved and look for opportunities to add in some additional dates i i think to mr sinkbell's point uh mr hicks will definitely be adding additional meanings to the calendar throughout the year i think that's something you can count on and next year i approve you using twice as many slides no um so thank you for your your discussion on that and this is not something that you need to vote to approve as we're not changing the calendar but as those months come up we will bring it back to the board for scheduling of the work study sessions are we are we still doing an action though on the the february and may meeting are we doing that tonight we're not changing we're not changing anything um so the the calendar to make that action we would eliminate a board meeting in i believe it was february february and may and may so with um the discussion we would not eliminate those regular board meetings we would just look for weeks in between where we could schedule the work stay sessions any other discussion you sure you don't want to double it all right we'll go ahead and move on then uh we'll go down to request for future gen items k1 anybody have anything for future agenda items other than my going away party on the next meeting mr leonard to that point we are going to be scheduling a brief reception at our next regular scheduled meeting at 5 30 would we are inviting several special guests as a farewell to two of our board members and we will also that's at 5 30 and at 5 45 we will be doing a swearing-in ceremony for a couple of our new board members so um instead of squaring in or swearing at swearing in and we will do those before the regular schedule board meeting just as a point of information awesome thank you for that any other requests for future agenda items all right let's go ahead and move down to l1 i'll make the motion to adjourn the meeting second second motion made by jay leonard and you were still late tracy you really need to work on that trigger made by jay leonard and uh seconded by jen tanner we'll go ahead and vote yeah don't forget to vote and we are adjourned thank you everybody have a wonderful evening

so what we are doing here is we're taking that difference that slack that's in the budget and actually assigning it to some purpose the board will will identify a continuation of prop 123 is a part of the total mmo general budget limit that is state trust land money you may remember that that that was the governor establish that the legislature passed it it's a 10 year commitment it ends in 25 so it's one of those like prop 301 it just sunsets it stops so as the as we get closer to 25 i'm sure that there'll be some efforts to figure out just as there was with prop 301 what to do with that termination so we are including a budget balance carry forward of about four percent rather than the higher level that i talked about earlier so we have a 3.7 million dollar reserve for that the m o override roughly the the you know the 15 is calculated at slightly over 12 million dollars the 1.6 million that you see on the last line is we think is a reasonable reduction of that capital that mno transfer that you see up on line two we would we would basically use that money as a transfer back to mno retain it in illinois the capital transfer then would be reduced to 4.4 which is the value of those annual lease payments and the rest we would make up through other sources of revenue but we feel comfortable that we can reduce that transfer at least by the 1.6 million you'll notice in footnote number four on this slide covid is will be one of the topics that we talk about at the next board meeting covet is a very large grant amount that the each district receives and in our case it's well above five million dollars annually and it's a one-time though you know a one-time payment to compensate for expenditures that the district made from its budget to deal with covet that then we need to you know we need to project how we're going to spend that we've already it's a reimbursement we've already paid it so then when this reimbursement comes back and it's a one-time only what's the best assignment of that money um and and that's where we'll get into that discussion with you at the next meeting regarding capital outlay so mr dad can i stop you there did you say it's a five million dollar one time it's plus it's plus five million at this point that is the application amount and we feel comfortable a portion a big portion of it is what's called an enrollment stabilization fund it's from the governor's office they have over 300 million dollars to assign it's calculated on a per student basis at this point of 500 a student and i and we assume the distribution then will be using that as the formula and if you you know calculate that into our student account you're you're in that 5 million plus and that's different than the cares money that's correct wow okay thank you for i i had not heard of that at all so thank you for bringing that to my attention quite welcome um we will have we're to be notified next week of the exact dollar amount from the governor's office uh for that statement did i have to take my words back what's that do i have to take my words back now no no i don't i wouldn't do it i wouldn't do it thank you for the money maybe too early so if you would you let us know um what that amount when that comes in yes we will thank you and hopefully before thanksgiving recess then we'll know the first three days of next week and soon as we do we'll let you know president kayla remembers the board the final amount has not been finalized thus this is why we once we have that figure we'll know we're just giving you estimates to know what the what the figures might be but we'll have a final number that's one time money hence why we brought that calendar to kind of show we have some unique things happening this year and we need to make some decisions um because sometimes it's one-time money and then there may be long-term commitments but we have some money to to do those things and to make some decisions so hence it's important to kind of bit by bit piece by piece and again we can get those final numbers so that you have that number in your head too i will tell you what i know about cares it is approximate six hundred thousand dollars it is not finalized but that's the neighborhood that that should be and of course then it leaves that very large amount uh that's that stabilization fund that's going to contribute the lion's share of that um covet effort so there are two pieces there and we'll probably know what the next board mean if not earlier what the dollar amounts are in each one well if you if you follow that down through then the scenario of how we've assigned some funds and how we've calculated the new money in next year's budget this is a pretty conservative view i believe of what we would have as additional money for next year we've been very careful about putting on this sheet only those things that appear fairly obvious and it totals a difference of 5.1 million from our current 90 million dollar mmo budget that's an approximate 5.6 increase at 5 million as it relates to the 90 million that's budgeted and your first column here for the current year so uh if if all of this uh comes true and we have no reason to believe that it won't because as i say it's a conservative estimate the district would be able to study then over the next several board meetings as we talked about in the budget calendar uh how the uses the assignment of that money and so that will be worth coming some at the december meeting and some and also at the january meeting so if you have any questions i will try to answer them for you very good thank you so much sir appreciate your time next up is we are going to have a high school media center update from dr fowler good evening president kaler members of the board tonight i'm going to present updates on the media center remodels at williamsfield and higley high and would you advance that slide for me please first we see the picture from higley high school and this first picture um it's outside the media center and it shows the new sign and the advertising for students there in the courtyard and the in the for the cafe portion of the media center and that second picture gives you kind of your first look when you come into the market cafe over at higley high you can see the video menu boards um and the view that students or staff see when they enter the cafe just to talk about um those items you may not if your eyesight's like mine you probably can't read that specifically so there's coffee items that are available latte espresso hot cocoa chai tea lemonade there's also drinks like water just regular cold tea energy drinks um and then um slushes i believe and then on the salty side which i don't think you should that shows up there but there's also um you know salty snacks like chips and chex mix sunflower seeds there's frozen yogurt um available and then also some sweet treats pop-tarts cookies cereal bars and the like um can you advance to the next slide please um here's here's a wider angle view of the market cafe showing of the variety of items that i just referenced and then the staff are available that available for staff and students um the next slide please this is the multi-purpose room or presentation room that's the view from kind of the back corner looking back and one other thing that you'll notice the the upgraded seating there one of the nice things about this this area well is it's tiered seating all the although the floor is one level the way that the seating in there it kind of creates some almost that presentation area view so and it's ideal for professional development other presentations uh next slide please in this picture the first we will see student tables for studying and for small groups and small group work and then and that's in front of the media center kind of in the transition area between the cafe and the multi-purpose room and then also in that picture you see the the esports rooms unfortunately the equipment that's the last piece that we're waiting on there but the first area is a is for what we call console gaming um you have an xbox or one of those games that students would would use there and then the second space you can't see as well but that's there's actually 12 stations there for the where the esport computers will go and those esport computers um as i've indicated in the past we're just waiting for the vendor to install those which should be happening early next week and uh and they'll be available for students to use uh next slide please wait can we go dr fowler um have i know i kind of talked with mr lotzenheiser about this but what is going to be the security on these two rooms what is that going to look like because obviously they can't just stay open correct well i think the security concern is a little different at higley than it is at williamsfield and so because of the location and the the door location at williamsfield and we'll get to that slide so we have some additional plans there um i'm not sure that we're as concerned here but the the vicinity of the esports lab and the excuse me the exit door um so i'll can i hold that question and come back and answer that for at williamsfield the next slide please and this is uh just the view another view of the state-of-the-art furniture in the seating it includes serpentine bookshelves all this furniture is movable including the bookshelves which makes this space very flexible for multiple school events next slide fleece and then this is another view kind of of from the other side looking at that furniture and the bookshelves that's containing all those media materials provided for students next slide is kind of a longer view from the back um and and seeing the also by the window cert some of those that open high top seating that looks out into the grassy amphitheater also the the restaurant style seating um or booths that um are adjacent um to the cafe and close for um prepar there for students for for their collaboration and real really creating an inviting area for students to connect next slide and this is the back area um our kind of our back window um right now is um and i'm sorry the picture i'm not the world's greatest photographer but that middle picture is where the media center director is seated at this time and um that um on either side there's the high top tables first for students to use there is an upcoming project that my very capable support service team is going to to engage in and that middle window that you see right there we're going to actually add double doors to allow students to to come in and out of that space and certainly when that occurs then we'll adjust the the media center person's station there so that that's higley high space i guess specifically for higley high if there's any questions about higley high space i could answer those right now president this obviously pertains to both as we've had conversations the seating is extremely close what and how are we managing [Music] people in this enclosed area regarding covid and trying to keep some distancing um it's closer than you can go to restaurants and so i mean are we trying to space that out is it i know it's helpful to space people because of our cafeteria and our outside eating places but we've added additional lunch periods so that we can try and space them out but this is this is cozy and it's uncomfortable for me right now on it's great but it's cozy and this was kind of one of my concerns when because we started this in the middle of covid and it was one of my concerns then it is a cozy space and i am concerned on how close people are president koehler board member rhys my understanding is that the media center director is in this space the entire time as well as staff specifically in the cafe and you know the expectation for students related to masks is certainly in place unless of course they're eating and and so i know that um they're they're utilizing that space um very similar to the they are elsewhere on campus um i know that um you know when i was in there the last few times there's multiple staff because also in this space there's collaboration areas where the career counseling areas as well so at any given time there's probably at least three staff members in in in some cases more um but but that will be again the the staff that use that to encourage um students to remember to practice physical distancing and to make sure they wear their masks just like they're doing everywhere else on campus i also fear to defer to mr lotnizer if he has anything else to add because i know he's working closely with the principals on the management side of those areas if i missed anything mr watson has president caleb board member reece yes we've had discussions about that monitoring and managing very similar to what we're doing in our cafeterias right now and so there is staff assigned there when it is open for them to go um and make sure they're spread out i was at the williams field one today during and right after lunch and they were making sure that people were spread out and when you go in there and what's kind of nice right now is because of the number of students that are spread out these at least if it wasn't today wasn't overcrowded when i was over there on campus and it's my understanding higley's is open all day long versus williams fields has specified times yes um board member taylor um sorry president killer remember race yes that vice president reece that is true right now um just with in terms of the rollout higley's cafe has actually been operating a little bit longer and and um they're more comfortable in terms of the space in terms of where it's located the location um and so it does open a little bit before um school and stays open throughout the day um at waynesfield however because of the the location um there there's some some just challenges um with that and so right now um [Music] they've limited it to before school during the lunch hour periods now remember there's three lunch periods now and then for a short time after school and that's that's um the the campus decision at this point at williamsfield and so um i know that they'll they'll have conversations and and um kind of um make adjustments as needed but that that's how williamsfield has rolled it out and they're newer to opening their space um then higley just because of the the way that some of the equipment was delivered and how those things opened up and what does the staff member i know we're not into williamsfield we're getting ready to get into the williams field but what does that staff member do all day when it's not open the the when i talk about being open i mean the the cafe i'm referring to the cafe being open right my understanding is that our food provider was providing that person so is that person only there three times or are they there all day long for the cafe um you know what i'd have to check on that um president taylor vice president reece um but i do know that certainly the media person is there and they're still using the media space throughout the day it's just that that cafe portion is only open at those times and i don't know how chartwells staffs that space so that that that would be a decision or a question that i have to ask and then follow up with you on thank you yes i have one quick question and i know again i'm kind of nitpicking on the door thing but so the staff door staff room door there's not a door is that correct are we going to work on getting a door so that there can still be a staff meeting going on while oh yes i'm sorry yes yes the in the collaboration space there's two there's two kind of areas the first area it's open by the front and the back area there is actually a door at the back and so in the design um not to to digress too much but if you recall when we looked at the project there were some some cost challenges i guess i will would say and so we had had some um value engineering to this project to to keep the total construction um at a million and so um like the the the um windows that are going to turn into doors at the back that the door to the pd room is also a project that that my very capable support services team is going to take care of that i'm sorry i'm sorry i think i had it in my notes but i didn't mention that thank you just a couple quick things um i really like the flooring i think it's going to be a much better cleanup i hope than the carpet that we used to have in there um and then i just want to encourage you to keep those marketplaces the hub because that's what i kind of saw when we voted on that like that would be a hub and the kids would want to come there and it's a big draw so to keep those markets open as much as we can and still have the obvious school aspect so i just want to encourage that thank you thank you continuing on to the next slide please and you will hopefully recognize waynesfield with um this is the outside of their market cafe um adjacent to the the driveway that leads to the back of the campus and the student parking lot i'm showing a similar sign then on the next slide there here's the wide angle view of the waynesfield market cafe and you can see it's it's very similar in design uh to the one at higley next slide please um their their restaurant seating and tables adjacent to the market cafe um you're kind of you're kind of showing you both because that space that kind of distorted the picture and there's also high-top seating on the back and on the sides included there is computer search stations along the back well but excuse me the back wall uh next slide please and then just another sample of the of the furniture that's in the middle um next to the um presentation wall excuse me those are some of the the new furniture and and spaces created to uh to allow students to collaborate and work together also you'll see along the windows there they have some additional high-top seating and there's also some some built-in seating next to that um you'll see the the uh next slide please you'll see the that's a little bit better picture um because higley's is similar but that's the esports area and this is the space um president kaler that we were referencing earlier because the door an exit door to the media center is very um close to there this is another area where we're going to add add some doors to this space just to help with the security we do know that the the um the the interest in those esports computers is going to be fairly high so we want to make sure that the security of those will be kept in place and so we're going to add that component there um and as you'll see the uh the video wall there is a is a very large uh tv that's gonna be um i'll help us in multiple ways could be used for presentations but also um one of the selling features for this space is is um esports was really a a team on both campuses that didn't really have a venue and now this really allows for a venue to take place and that big screen will have the ability to split screens and you can watch up to four screens happening at the same time and i know that um with the seating there and in that space can will be a popular um gathering place for students um appropriately massed in distance in that that area till we um as that process um continues dr fowler i know that like to mrs reese's concern you know there's x's on cafeteria chairs and i don't know if we have to go that far but that's what we need to do we could do that perhaps yes um the next slide please um again just a another view of that uh window and then you actually can see the built-in bench along that window and then just some more design of that that uh updated furniture and then you'll see there's a couple adjacent collaboration spaces there with chairs for students to work and then it screens where they can project their work on on those screens and and work collaboratively there next slide please in in this in this these this uh picture you'll see again some of that flexible uh bookshelves that includes that and some modern uh updated seating there with the media center directors area and then and the next slide as well uh shows the same thing and so they're working to to maximize that space and then finally in the last slide um you'll see the large conference area which again um this is the of the things that i've talked about this would be the last area where mr buholz and our our very skilled tradesman will will get in and we're going to actually build a conference room there with walls and and and windows to be able to allow a separate space there for for presentations and and uh really enhance what can happen in that that area so we appreciate the board's support um through through this process and uh kova did make um this event you know much more challenging but i look forward to uh to uh touring this space at winsfield on friday um with a superintendent visit and um just again i know that the students are very excited and uh principals are excited to finally have access to this space so i'll answer anything some of the staff loves a latte too in the morning is what i've heard so there's that mr glover dr fowler it looks nice congratulations um i am going to go see williamsville later this week but uh i was hoping maybe before i become a civilian that i could also see higley highs maybe after hours i don't like to add another you know another mouth breathing uh amongst everybody but i would love to do that um i remember distinctly when i first joined the board it was one of the very first things that i talked to dr thomason about was making these a more lively engaging space and i thought it was a real long shot so very pleased to come to fruition you must be very relieved it's almost at the very end of this this big project but i'm very proud um that we've that we've converted this space i think the community and the and the students will will really like it and thrive president keller board member glover yes thank you for that and some of the feedback that we've been getting um just from other people that have used this space and have seen the space that it has almost a a college student union type feel and and really one that like and this is like a college campus and drawing wanting to draw kids in there and uh you know we do feel that way too with the esports computers and once those get in there we do really feel like um that's going to be a draw for for students and uh we'd much rather have a safe place for them to be be on campus and so we're looking forward to seeing that to come to fruition and and we we are hearing that the the market cafes at both campuses are being utilized well by students and staff which is a nice um perk for sure and so uh thank you for your support on that and i am i am relieved to see this finally i haven't you know completely knocked on wood yet maybe i should a little bit we're waiting for those computers but uh but we are close and uh thank you for to to the board again for all of your support through this process thank you dr fowler maybe they'll even read a book while there in there which would be amazing at least read the cover um but i love the colors i love how it just ties into the school campus and it just really accentuates each of their own colors and it's beautiful design so again thank you and president keller i'd be remiss to not um thank um both principal fields and principal tannenbaum because um they were very involved in the especially the selection of colors and the furniture and i really felt that space um needed those principles inputs because that's the space that they were really going to use and and they they knew their campus the best and so i do think in this process that was the piece that kind of helped it all come together and i really appreciate both of those gentlemen for their their efforts and their patience with with the process they come decorate my house next they did a great job thank you any other comments from dr fowler thank you appreciate your time thank you next up we have mr lotzenheiser is going to give us a update i'm going to recommend that the board i make a motion to recommend that the board review the requested changes to the 20 21 20 22 course guides for middle school and high school as well as the new course guide for hba and provide feedback second yes you're on president kaler members of the board just waiting for the powerpoint i guess you know what i didn't have to make a motion on this one because this is the first time we're seeing this so it's coming back sorry we'll be returning on december we are going to return this is our first uh read per se so my apologies so tonight i have the pleasure presenting the process and the outcomes of the process for the course guides for the 2021-2022 school year next so in the presentation we're going to talk about the committees and i need to give credit where credit is due so we'll talk about who's the members of our committees talk to you about the process that we use to make the decisions about the courses that we're going to offer and or the revisions that we're going to do we'll touch base on a few of the different changes within the high school course guide a few within the middle's course guide and then we put a very very preliminary higley virtual academy course guide in front of you that is still very much a work in progress but we wanted to show you that we are working toward the opening of the higley virtual academy so the course guide committees and before i jump into that this is a process that was started last year by dr foley and it's a really involved process that includes a lot of different voices when we look at that and i want to say thank you to all of the people that are involved from both the high school the middle school and the district office perspective if you'll notice the high school committees we had our principals we had our assistant principals of curriculums and we had our head counselors and then from the district perspective we had our director of cte we had our instructional coaches we had student support information systems we had online and then i need to give a huge shout out to virginia sanchez our ed services assistant who does such a wonderful job preparing and presenting this information for us to make our decisions the middle school once again we had our our principals we had our assistant principal of curriculum and our lead counselors as well as the same team from the district and then with higley virtual academy dr sue borges is really helping us out as the director of achievement and assessment not only did overlooking the catalog but she's also developing the student handbook that we'll be presenting to you later and then laura collins our online coordinator has been helping put this together for us so just to talk you through the process and the timeline starting on september 21st we did our call for course of just additions and revisions went out to all teachers and administrators and coaches with the expectations that by october 14th they gave recommendations to us we reviewed within ed services and used our coaches and directors to complete that by the 21st and then we had our first course guide review meeting on october 27th and what's really important about these meetings is we can get together and not just talk about courses we want to change but if they have questions about processes or procedures with that are kind of outlined within the course guide we could have those discussions sometimes we realize we're not going to change what happens in the course guide but we do need to strengthen perhaps a process or a procedure behind it for instance we're having a testing out committee because of some questions that came from this group so it kind of has led to other different pieces that we can firm up and make more consistent as we go along and i think that's the great beauty in collaborating and seeing it from not just a district perspective but from a site perspective about how we're trying to do our schedules so on the 27th we had our first course guide meeting we did a bunch of recommendations we put it together then we met again on november 9th and to fine tooth comb it and go through it again and once again it's great to have another set of eyes that we looked at this had to make decisions about should we change things should we not it gave us time to go back and look at specific situations once again to determine do we change what's in the book or do we leave it there and then work on our processes on the other end tonight we're presenting to you the rough drafts and then asking we'll come back on the ninth after your feedback for final approval the reason why we've got to get it done in december is because we hit the ground running in january with registration we need to have this out for people to be able to view and to help them make decisions as they register for courses in january next slide please so just thought process that goes through when we take a look at how do we consider should we add a new course or not because it's not just as easy as writing up something and then giving to and say put in the course catalog let's see what sticks so the first thing we looked is how does it fit in in our current offerings where does it fit and so for instance we we take a look and say is this adding to something that we're doing or is this going to competing with something else that we're doing and those are the discussions we have within members from both schools talking about it the second one is kind of big is this teacher dependent or program dependent course meaning is the course sustainable sometimes we have very very passionate teachers who have an idea about a course and it's a great course and we put it in and then after a year they leave and we don't have anyone to take their place and now we're struggling and we might have put something forth for kids that we really think is a great option that now we're going to have to pull back off the table and that has to be a consideration when you look at it what is the sustainability of adding a course because we don't want to have people as freshmen not really have the opportunities to see those things through completion as as a senior then we look at the proposal itself and say is this comprehensive do we have enough information on what the providing is where does the curriculum alignment that's where we use our coaches to be able to look at and say how does this curriculum align to the standards and does it fit and meet the needs of what our students are and do we have enough information and then finally as with most things we have today are there costs associated with this are they appropriate are they manageable to be able to be able to add the new course when we look at revisions we look and say are we looking at content what's written or are we looking at process and so like i've referenced earlier sometimes we don't change what's written but we change how we do it on the back end and those are great discussions for us to have what's the big picture of this impact what's the implication you try to look for hidden implications and i'll give an example at the high school level electives are there's competition for electives okay because kids you have the same group of kids going and trying to they all choose different electric core classes they got to take them but with electives they have to choose so sometimes when you're looking at electives are you thinning the opportunity so am i giving to one program while taking from another and those are some of those hidden implications that you have to look at and try to try to understand when we look at what the revision is we want to know why it's necessary what's the driving force and is the revision going to be consistent with what we've continued to do and as long as consistent meets these parameters then we go ahead and make the revision so if you look for our high school courses i've just outlined a few of them that are jumping up actually we're only looking at adding two new courses this year first course is in advanced topics in criminal justice this is a continuation of a program this is the third year cte program there is high demand and we feel like that we will be able to sustain this as well as provide an opportunity for the students who have already finished that second year course and so this is in our cte program funding is available for we have the teaching staff available for them we think it is very viable the second new course is we already offer earth science we're adding honors earth science and so we have a staff on both campuses are able to fill it and we look for you know an additional option for students who are seeking a weighted course and are seeking uh and this can be a dual credit option with the teachers who are dual credit as well and so once again it's it's adding to the science program but we don't think that it's going to be in direct competition that is simply another option for kids as they're looking with the science program um we last year maybe two years ago we got to tour i believe higley high and got to see the criminal justice program and how they were doing like was it last year okay i'm like i can't remember the years all merge and it was just very exciting to see how excited those kids were and to add on another course is really exciting because i do know they have that room if those who toured they had a separate room that got they got to investigate and it was just such a cool experience for them so i'm excited to see that we get to add to that so thank you all right thank you when we talk about revisions i just threw a couple of examples i know that you've gotten a more complete list that if you want to go very specific because sometimes it's literally changing one word or we had something misspelled i know that happens sometimes so we try to catch all of that but our air force junior rotc just updated what they wanted within their descriptions when we went through they wanted to be more specific so when kids came in they knew what the expectations so those were small little changes that happen within a description i think the biggest revision we have on the high school side is the um in our vernacular the blend one blend two and blend three courses i don't think we're going to change calling them that but for the ncaa clearinghouse they need them not to include the word blend and so what happens is the title of the course is what happens on the transcript and so we need to change the title of the course to make sure that the transit fits the credits that they're getting so blend instead of calling it blend 2 on the transcripts they would now say ap united states history and ap language and composition and so we made that change internally we'll still call them blend one blend two and blend three but in the course book and on their transcript it's gonna say that especially to help with ncaa clearinghouse for any of our athletes that are taking that so they won't have a question about that course and then another revision we we no longer use that genuity and so we've taken those courses out of it so those won't be available for people to see fees i know everyone loves to talk about money so fees is is we have new fees and we have revised fees and so people bring them forward and then we talk about the need and and are we being consistent with what we're offering for all of our courses obviously our new advanced topics in criminal justice course um there it's brand new we need to have a fee associated with it the fifty dollars per year is very much the consistent fee that we charge additionally it was brought forth that our intermediate acting concert orchestra and sports med the lab class did not have fees assigned however there was a need for fees for supplies and so we want to add that in those levels once again are consistent with all the other levels within the performing arts and or within sports medicine we were revising the fees chamber choir and jazz band had been at 25 per year removing them to be consistent with all of the rest of the fine arts courses once again because there was a need because of the supplies that we're going to have too and especially with those i want to say songs but that's not the right term i'll think about it as soon as i leave but the chamber choir and the music right purchasing the music and making sure that we have the appropriate things for that i think the biggest one that we had the most discussion on was the instrument rental okay and and really what's happening is i will say that the higley unified school district is doing an outstanding job of providing opportunities for instruments for our kids who want to play at a very reduced cost we are charging 75 dollars per year where for some instruments it's 60 dollars per month if i'm going outside where we're doing 75 for a year with the low cost however comes an issue that it's hard for us to pay for the reconditioning of them and this is a concern that we've definitely have and so we're asking tonight is that we raise the fee from 75 a year to a hundred dollars per year to help increase the reconditioning and help us recoup some of the cost of reconditioning those instruments there's a big broader plan that we have at looking at replacing our instruments and how we're getting those fixed this is a small step within it and um you know i was given information that really even to get an instrument assessed right now it's a hundred and fifty dollars just to get it assessed and then when you see where the issues lie it just starts tagging on more and more money to it we've been paying for it out of different accounts that we have right now but we just need a little bit of help and we felt like that we're asking for an additional 25 per year uh to do that when we did the math and if you're running it from an outside source once again it's sixty dollars for the eighth months you're looking at about four hundred and eighty dollars as opposed to the a hundred dollars per year mr lotson hi sir if i may i i should have given you a heads up on this question but as i reflect and think about um people maybe being out of work and things like that can you just talk so we all hear uh i would hate to to see a student not pursue their interest in music or whatever because of money so what happens if what would a parent do if they were seeking if they were having some financial trouble could you just tell yes and this would not just go for instruments but go to any kind of fee that they have the first thing i think would be to talk to the instructor and let them know please confidentially this is not something that we're going to share and administrators have ways that we can cover these fees and so i would ask that they go toward the toward the teacher and then the teacher go with the administrator and we can figure out we don't ever want to exclude anyone from any opportunity they have because of financial especially difficulties right now so hopefully that clarified mr glover can i just tag on to and because people will be selecting these courses in january where they're not they don't have a teacher to talk to about the fees and what mr glover was saying if they're going through the course guide and they're like you know we really you can't take that class we're not going to sign up for it because it has a 50 fee we can't afford it if they're currently at the high school have them contact their counselor and have that discussion the counselor or the principal yeah in the principal's office because because so if they're not in the class and they want to sign up but they're concerned about being able to pay for that future yes to either talk to their counselor or the principal or that like mr glover said don't don't not choose a course because it has a fee associated with it that we can if there is a need we can help yeah if there's a need we will find a way okay so when we look at middle school and the revisions once again i i need to go back to the last couple there was so much work that was done in this process last year that our revisions are kind of small this year but what i want to do is highlight for us we're adding new courses mandarin 1a and mandarin 1b at coulee middle school it's helping with the continuation of mandarin immersion program as well as allowing the one a and one b if it's very similar to the spanish one a and one b where they take mandarin one spread out over two years as long as they get a c or above in both of those classes they're actually able to earn high school credit and so it can be a continuation of the immersion program or a starting point for people who are interested in learning mandarin and so that's going to be added for us at coulee middle school another read just a quick question sorry i didn't mean to interrupt you um is that no offense here is that course mandarin a really going to be an appropriate place for someone who spent six years in an immersion program we we i've already offered mandarin one and then mandarin two this is actually another option in case they were struggling in that that they can drop down and go a little bit slower but already within the course guide that was approved for last year is mandarin one in mandarin okay so it's an it's with the continuation of the mandarin immersion i was like wait that's usually a slower pace some of these kids could probably teach that if they've spent the last six years in an immersion program so thank you for clarifying okay president taylor vice president reece one of the things that we're using is the stamp language assessment that gives us a proficiency target for each kid that we're using in our mandarin program to make sure we're staying on track with those standards and making sure that we're at the right level and we the best fit for our language acquisition so the great news is we have a nice tool that helps us make sure we're uh proficiency and on target in the standard in the target language quick question follow-up to that um is that test are you able to then place the student in span either mandarin one or mandarin two is that does that kind of place them it's a proficiency test basically what it is it tells us the level of language and proficiency there's a beautiful chart for every one of the languages that allows us to identify where you are in your language acquisition so it allows us to do a couple things in a mandarin program it would allow you to ensure that we were mastering the standards at the level that we had aligned it to or two if it was the best fit for you for placement so it confirms placement for recommendation and then also confirms a confirms proficiency for credit bearing so it's a it's a great tool for instruction and for confirmation and it's used in our seal by literacy which we had had in place but refined our processes for that you have to have to prove proficiency for that seal thank you know one of the revisions and a big revision that we're doing right now is with the elast humanities seven and humanities aced uh traditionally these were only taught at sussman now we are adding coulee starting in the seventh grade year and what we did is we changed the verbiage in there to make sure the parents know for that this elas class is a block class so this is two periods there are two teachers in there but this is the compliment combination of the english language arts and social studies so when you have the elos humanities you will also have the advanced social studies 7 course we have traditionally not had it at cooley middle school as this was the kind of the path that was taken for the h-pal students coming out of bridges however with the increase of our gate program at the elementary schools there's definitely a need for it to be at cooley and so we are starting with the seventh grade and having those courses so then the next year you when i come to you i'll be saying that we're adding the eighth grade course to accommodate those students and so right now we are working on the process for students to get into these once again it goes back to those programmatic things what is our testing in and what are we looking at to make sure that we have a best fit for our students to be able to take these courses because we already have some advanced courses but this is a more a little bit more advanced and we want to give those parents the opportunities to apply for this program and then there will be a process that will work on consistent at both schools for making sure that kids are placed appropriately in the courses i just want to jump in and say thank you again for that whole process and making sure that our north and our south schools are equitable but also when looking at these it's not even just our sixth graders moving up to seventh and eighth but like from the sixth grade all the way through the high school to have that plan and to make sure that they know what if you take these classes in seventh and eighth this is going to be kind of your plan for 9th 10th and 11th and 12th and so just making sure that we are doing that full communication i do apologize that we have you know an honors geometry kiddo probably still going to williams field that's been happening over cooley now for a few years but i look forward to when we have a full class of those geometry students over at cooley and it's going to happen it's just going to take a little bit of time as we navigate through this new change so thank you for doing it i know it's just going to be our growing pain for right now and i apologize to our um sweet mama that was here and so um if we can just check in on her that would be great thank you so you stole my thunder on the next one so we've changing geometry that's okay we're changing geometry to honors geometry to match because both campuses yes the ones from coulee were going to williams field but the same content was being taught as hossman by assassin and teacher so we wanted to be consistent with both and so when we looked at what they were doing within their courses we changed geometry to be labeled honors geometry so the hva guide and i know when you looked at it looked very rough because it is very rough there's some highlights there's lots of different things there's courses and really what we want to show you this is very preliminary we are looking at courses that we have the opportunity to offer through the florida virtual curriculum as well and and for this course catalog this course guide it's going to be 7 through 12 and so we're looking at combining and how we how we look through that process there's still so much work that we have to do on hva throughout the year including how we're going to staff it and you know all of these different decisions that have to be made but kind of our thought process is we're going to tell you these are some of the courses that could be offered and we would rather have them in a guide and up front and then if we had to backtrack instead of trying to add one at the end and say oh now we want to do this one there are some different ones that are happening in there because of the hva sorry the florida virtual curriculum and i know that some were pointed out whether it was latin or i don't know if we're going to truly offer those but i want us to give us that opportunity that if it arises and there is a need that you have been able to see that these are one of the possibilities that we do have so i'm going to continue to work on this we'll continue to update you on this process as well as the entire establishment of the higley virtual academy including the principal who we're looking to to move forward with a little sooner than later to help us lead through this process thank you mr lotzenheiser i have two things um one i still think it needs to be a discussion that we come forward with um having that eighth grade honors geometry count towards the high school math credit that's been a conversation we've had in the past and i'm not sure if it's this year next year maybe before i retire mr glover because the other thing i would love to see before i retire as well is american sign language and i've already had this discussion with dr foley but i want it to be heard across the the district that that is a priority for us eventually it is on the table to be discussed and talked kobe kind of put some things in our way this year but we're hoping to add that as well so um good things to come for higley any other comments or questions president kayla yes i just want as we're continuing to look at our virtual academy um similar to the mom that was here um i have had doc conversations with dr thomason about a virtual academy for several years now that if we can look at some of our one-off students and i say one-off students but we have a lot of one-off students that i can tell you i had to seek out my own virtual classes for one of my students because it was either choose a class or a passion and because the class was only offered both of her passion and the class was only offered one class period and so we were able to find a virtual high school that met our needs i had to pay for it on my own which was fine i mean it was the right thing for my student but we have several of those students and if we can keep that within our own district i had to pay california school you know to meet her need and so but i know she's not she was not alone it was many many other students that we have that have that issue so that is what's really for me as we look forward for these virtual academies that we are able to handle those students who need just a one-off class because maybe there's two classes that they need but they're both only offered the same class period which we run into often so i know it's just a draft but i definitely want that to be something in the back of our mind the mom who got up and spoke she's going to run into the same issue as her children progress through high school that there's more of those advanced classes and then they have a passion or an interest and i don't think a student should have to choose taking a lower academic class to pursue a passion and i don't think they should have to give a passion or an interest to pursue an appropriate level class for them so um just and i know it's very rough right now but let's just try and keep some of that in mind as we're determining these classes okay yes and i think the idea with hva is that it does incorporate with our sites so that we don't have people having to make a choice to go someplace else and allow us some flexibility it is so hard with those singleton courses when you get at the high schools and where to try to do them and the principals and i are having lots of discussions about how can we think outside of the box about when we offer different things and maybe changing some paradigms in terms of master scheduling that will allow us to fit the needs of as many kids as possible having written a former mess and formerly written a master schedules out of high school as fun as it is it's huge puzzle it's a big spreadsheet and i love spreadsheets but ultimately we have to get down and say how can we meet the needs of the most kids and it is hard when you have those singleton ones that come out but then it's great when we have this option behind it thank you and thank you for all the staff that put all the time into this because i can see the work that was done especially i read the florida virtual or i'm sorry the hbca academy the course guide i read every page it was enlightening one night it was very fun um this was kind of a big package it was it was it was enjoyable i actually liked it um so i did read it and i really enjoy it and i just want to thank all the staff that put a lot of time and energy into this thank you thank you mr lotzenheiser lots of nicer you did great for your first course guide bringing it to us well done sir thank you okay now we're doing our action items so we've already had our work studies on the next three topics which we greatly appreciate having those work studies when we have to come back for a vote so with that i move that the governing board approves the facility rental rate increases as presented second questions or comments all those in favor aye aye motion carries 4-0 next up we have president kayla real quick on this one oh yes i you're going because i'm not going to leave the room because we've had the presentation but i am abstaining from the vote thank you very much so i move that the governing board approve the proposed school preschool tuition rate increase for beginning with the 2021-2022 school year second all those in favor aye aye motion carries 3-0 can i just say miss gleason thank you thank you for staying another evening so 30 seconds anywhere but you've been here an hour and a half but i'm probably not going to get a chance to see you again and you're one of my favorite people in all of higley so please take care you're killing us small okay we don't have tears at board meetings so now we're going on to 8.3 i move that the governing board approves the proposal form or cut winslow to prepare a facility condition index study second i think this is very timely knowing that there is some extra funds coming our way and knowing exactly where they should go first so um any other comments with all of that um all those in favor aye aye aye motion carries four zero items for our future agenda you can see what is still coming our way we still have an athletic coming our way a athletic handbook and eligibility eligibility we have technology and some other items but we're still trying to just swim our way through covid along the same time anything else that the governing board would like to see come forward president yes mrs reese not anything new but i just want to take a moment just real quick um while we're in the midst of covid people who have watched can see the work that you guys are still doing like covet's still going on and we're still dealing with all the cases and our nurse is handling a lot of that and you guys are being pulled into all of that you guys have been gracious and and so appreciative of working with our community meeting with our community and not a short 10 minute phone call these things are are going long because people are very passionate and there's a lot that they want to know course guide that's a huge thing within a school district and you guys are still getting that done when you look at our future agenda items we're still working on an athletic handbook and that's coming to us we have budgets we've got to do um and then you see that we still have some other things that don't have dates they're important and you guys have still prioritized them and you're still working on it in the midst of covet as well so i just want people to recognize and it's not just here in the district office it's our our schools and our principals are being part of this and they're trying to handle their students and they're trying to handle their teachers and their staff that are concerned and they're handling their community and then they're having to come and sit on committees and so i mean this year we are totally totally asking so so much from everybody because kovid but our district doesn't stop all this other stuff doesn't stop so i just wanted to take a moment to to recognize that with these things that are coming up and with tonight our course guides these are big things that you guys are doing that are very time consuming so i appreciate it as important to me as our things without dates right now can stay things without dates right now because you guys are have so much on your plate so i just wanted to kind of throw that in there it's still on here it's still important but when we get to those is when we can get to those because you guys are still doing so so much work so thank you president kaler thank you i appreciate those comments mrs reese that's um you know anytime we can simplify things this is a year that we really if we don't need to do it we should pull back and so i'm going to mention just a couple things they're really not maybe on an agenda but things maybe to think about one i really have been thinking a lot about um the anxiety that some of our kids are feeling i have seen them you know when kids are like coughing or sniffling and sometimes i'll see them walking up to the office and crying thinking they have coveted when it's just really they're just allergic to grass but like i've been thinking about like the lockdown drills and i don't i know there's probably a requirement but maybe we could ask if there's a waiver this year that these kids i just don't want these kids to be running around thinking that the whole world is always a terrible horrible place so maybe we can talk about that privately and then prop 208 i think we should start thinking about people uh and talking about where those that dollars are going to go you've got certified money classified money uh cte money it's not a rush but we should start to think about it because it's a good thing and when people actually have money to spend that might actually make us feel a little better of things we can offer and then lastly maybe you could um oh uh before i had some people ask about uh whether they should come here and make comments or if they could put them online and we could read them maybe that's a discussion you guys can have if we want to offer both for people as we get more and more red it might be you know more people might feel more comfortable just sending us in for board comments i don't know and then lastly maybe a superintendent's report i'm just wondering about florida virtual if we're getting our money's worth for the people who are using it not for not for the virtual academy but for for uh for for our in-person teachers if they're using it if you just fill us in thank you thank you mr glover i was going to end the night with a very heartfelt thank you to everybody it's thanksgiving i pray that everybody can go and be safe i pray that you are with your families and that you share your thankfuls with those that you love i love this place and i know that's weird for a lot of people my husband still wonders why amy [Laughter] many times but i'm thankful i'm thankful for all the people and everybody that does so much to make higley what it is today so thank you enjoy your thanksgiving and we'll be back on december 2nd with all that i hope that we adjourn yeah all those in favor all right hi motion carries have a good evening you

okay 38 wanted to come back remain remain in distance learning okay interesting and then to piggyback on what kelly was saying right now sacramento county we're at 22 isn't it what i just heard 22 uh daily infections per hundred thousand people correct the positivity rate is is the number per hundred thousand population which is triple what it would take to be in the red tier so i correct i'm frankly quite concerned by how much that number we were we were at 2.5 percent i would say six weeks ago so and tenfold just last week we were nine or something like that so we more than doubled in a week so the rate for a hundred thousand went from seven seven point eight i believe nine point eight and then like this monday went up to twenty two point something um so positively we will also as we come back is is interrelated we'll create a dashboard that will show the the positivity rates or infections and and quarantine staff and families that we're dealing with that we'll create we're working on developing that right now where if we do have positive cases we we track those and we'll make those aware to the public so they can see but i know we've even seen the staff a lot of our staff are working here but they still have an obligation to contact us we're seeing an uptick definitely even in our own employees or employees um uh own family or friend network so we're definitely seeing it different than we did regionally in center unified than we ever did before i don't think parents are still getting the message that there aren't enough teachers to cover it period i mean if we all came back and teachers had to go out on you know isolation or whatever we wouldn't have enough substitutes right that's the number one driving force behind what i'm hearing from districts that around the state that are open is if if things really got bad they would not have the the staff to do that right now knocking on wood we because we've established dates we actually are working with our staff that may not be able to come back through accommodations and we have that covered but definitely it's going to be a very tight tight rope to walk and my understanding is the copic cases probably won't shut you down it will be the lack of substitutes be able to run the schools so one of the models we are working on is more synchronous so we can if cohorts go out then they could remotely learn with the teacher and stuff like that so that is what we're doing at multiple levels uh the way the numbers fell at rise we'll have uh in-person cohort in the morning and then a distance learning in the afternoon which would allow the the distance learning folks to have pop out if something did come up but yeah that will be a big issue for us as well just as every other district somebody told me today that we're looking at it wrong we should be looking at it by the survival rate and when you look at that number it was really high kind of interesting in other words looking at you know that 98 of people who contract it survive but my concern with using that simplistic uh view though is a lot of people survive but have serious long-term complications yeah we still don't know what those long-term complications are there's been a lot of neurological strength people's strength we're talking young athletic healthy people yeah awesome john all right well thank you so we just wanted to give providence thank you and that's funny sorry that motorcycle's owned by maybe last meeting we were sitting here everyone commented was watching a motorcycle just went by he or she just came by again okay thank you mr comments from the audience regarding items that are not on the agenda do we have any here please come forward let's know it's on for you thank you i'm sorry if i'm doing this wrong i've never done this before thank you we're friends my name is james anderson i have two kids within the district in elementary school i just really want to express my gratitude for all the districts and the schools have done to think outside the box and accommodate this very rare very uncommon scenario i'm so thankful for everything that has been done with the chrome books the webcasting it's it's been very helpful to have that option i do want to express as well an eagerness to get back into the schools um and i'm sure you've heard it from plenty of people um but i uh from what i've seen so far this district has been very uh very helpful very transparent very forward-thinking with finding ways to provide the best education students and i think there's still more that can be done i it seems like the situation with the pandemic is getting worse but i really hope that you keep thinking towards what's best for the students mentally emotionally with my two kids it's been harder every single day just to keep them motivated keep them on task it's hard to go from a six hour school day to a one hour school day and all virtually i know that my son is learning really well with that environment but my daughter is having so much trouble with distance learning it's not another that she's used to and she's not adapting very well to it so i just again want to thank all of you for everything you've done to help the students and i encourage you to keep keep thinking creatively thank you so much thank you thank you for coming forward that's really nice of you to do and maybe mr lyr do you want to go ahead and finish it sorry i was just gonna maybe um there's some help out there that can work with you and your daughter if you contact have you talked to the teacher i have we've we've worked through a few options already and the school has been very helpful in that regards um but the different options we've tried haven't been as beneficial as i'd hoped it's a tough spot as a parent i know and i was just gonna say thank you for coming forward i know it's a struggle i know as a parent myself it is a i don't have little ones anymore so i have a little bit older who are doing this i can't imagine what what you are putting in your family so i appreciate you coming forward and seeing the positivity with it too because we are trying really hard with the conditions but if there are ideas that you might have that might work we're open i'll give you my business card mr jordan we're open from a parent perspective there's something you see we're open to try so we acknowledge and appreciate that the other piece is we are looking at adjusting uh come january 5th some of our daily schedule which should increase some of the time for the kids now we're working through that but that's something that's on the horizon because i know trustee bruno has shared that before that some families have have said hey we need we need some more in in class time i guess so not to put it off but things may be coming um so i appreciate that thank you so much great school site today tim spinelli really yeah they've been great at spinelli very very helpful in my regards mr anderson i just want to say first of all thank you very much for coming forward and speaking your mind um i i'm loving getting feedback and i think the more we hear the better we can represent you and i just want to share with you um i have a daughter who's in high school in the district and she's struggling as well unfortunately there are no easy solutions and i just i'm not saying that because it really helps anything but sometimes it's comforting to know you're not alone i'm dealing with similar issues in my um you know we're doing the best we can all together and you know we will get through this thank you thank you very much thank you thank you you have a six-year-old grandson that was really struggling with that as well and he has speech and a couple other things but there's one class that he takes where they play games and he interacts with the other kids and the teachers and i'm i'm not sure exactly which one it is but that seems to have done him a world of good i don't know if there's any way we can set up something like that you know it's just a small number of kids but all of them get together and they talk and they interact and just play a game and it's worked out really well just for that socialization piece if i man i know i've gone over the figure so thank you but one thing that i found helpful with my work environment where i kind of work distance from home um in webcasting meetings and everything um within our within our workplace we have these just casual one-hour conferences every once in a while or it's just about talking about socializing and it seems odd but it makes such a world of difference and i think that's something that at least my kids are really lacking within the school day because it's one hour study and then talk about homework and then the next day did you do the homework and then let's start with something new and it feels like they're on a treadmill or in a marathon uh towards the end so big difference yeah so i don't know maybe incorporating additional social aspects like you mentioned i think would be very helpful thank you thank you very much thank you very much i have one that came online okay this one is from the center cougar booster club good evening we hope everyone is staying healthy the center high school booster club continues to help raise funds to provide for our students during these unprecedented times we would like to get the word out that we are currently having a jamba juice card fundraiser they are a buy one get one free drink with a purchased drink you can use this card up to six times they make great for stocking stuffers please contact the center boosters for more information or to purchase cards thank you great thank you carol no no other comments okay we'll move on to board superintendent reports ms kelly well i haven't done anything yet but uh come on i've been reading a lot and uh really excited to get back into it and i missed everybody i missed the responsibility and just having that input it's great to be back sad circumstances seems to be my my mo i start on the board when there's bad things going on but [Music] this too shall pass right [Music] i am looking at possibly um taking the master's in governance i don't know you guys probably don't care about that but you might care you don't get that the first time i did not i started to i i was considering it but i did not have the bandwidth with the current job i had so this time i think i'm going to go ahead and do that because i think it'll be very beneficial for the whole board and then also looking at the possibility of becoming a delegate and i don't know how competitive that is once you're nominated if if it's pretty competitive to be a delegate to csv then you're looking at how to do a big write-up and then of yourself your history and all of that and then they don't get it though but anyway that's what i'm looking at right now and uh just really excited to get back into it perfect happy thanksgiving to everybody thank you we welcome you back thanks mr bruno um i don't have much just want to say welcome to miss kelly and um happy thanksgiving to our staff and families and i hope everyone stays safe this is a scary time with the effect rates going up the way they have and i'm concerned about the holidays but i'm hoping that we can turn the car on the city mrs pope thank you mr patterson welcome back to ms kelly it's a pleasure having you back on the board um we missed you for the last two years i would like to say thank you to the speaker again i appreciate you coming in mr bruno and i were just saying that we really appreciate when people voice their opinions they come to the boarding meeting or even make comment via line um i also want to make public that we do have our email addresses on our website for all board members so if you are inclined you can email one or all of us if you wish um as well as mr laira of course he gave you his business card mr jordan as well um so thank you and if anybody else in the community does want to reach out to the board that is one way to do that because we do appreciate it and that's how we know what's going on within the community and how we can serve you better other than that happy thanksgiving have a safe holiday and cross your fingers that this doesn't go up when you hire just stay safe and for me i would just like to congratulate mrs pope because she's the only clear winner in the election so far but we definitely know she won don't um she does a great job and if anybody deserves it it's dale she has worked her tail off for this district and continues to do so every day so i think that you are definitely re-elected [Music] and happy thanksgiving to everyone um please stay safe and keep your family safe whatever you do and do i have a motion to bring the consented into the floor i promise i'll be oh briefly just want to acknowledge uh the effort and work that all staff is doing and the board's uh contributions towards making sure that we were prepared to to open january 5th obviously circumstances changed beyond our control and we kind of laughed that in all of our meetings the the one constant we know today is it's constantly it's going to change and so by establishing the date like you did last time we've made a lot of really good progress and i appreciate that with the caveat of safety and health is first so we appreciate that and yesterday when i noticed staff that hey we're not going to require people to be back on the 30th i got more um emails of relief and gratitude and thanks for for us thinking about not only our students but also our employees which i think is a part of who we are as a district and what we are we we do care about all people within our organization um so i want to acknowledge that also acknowledge we had a couple of new uh cohorts started uh for for students while you're in the purple you are allowed with a higher needs classification students you can bring that back we started on monday and a cohort with some el students and that's off with a hitch so i want to thank the staff for making that happen they did a great job it is like a scientific process to get these six eight kids into the room to do this but i commend mr jordan his health staff um and i did go over there monday i think it was and to see the kids eyes and see them beaming i can see what mr anderson is saying we do need to get kids back when it when it's safe to do so um the other the other thing i wanted to acknowledge is just welcome mr bruno and miss kelly again um even in the short time you both come here i can tell the level of professionalism the contributions you're both gonna provide to this board and this district is huge so thank you for stepping up and giving to the community because the job you're doing doesn't really pay that well and you can beat that quite a bit so i i thank you both for stepping up and in and you know fulfilling some civic responsibility with there and i think it's a good lesson for all of us and with miss anderson and this pope as well so thank you for that the final kind of little plug was and of course i'm totally drawing a blank when i wrote my notes we switched to a district that now feeds all of our students it's a cep program and of course i cannot remember what cep stands for mr bruno might know community and what it does don't remember it it's the federal program that allows for us to provide lunch and breakfast to our students all students for free without verifying income essentially uh because our our framers so we food service got that taken care of got it working great everything was wonderful the the trigger point was we are used national school lunch program to identify our students who are free and reduce lunch which targets our some of our federal funding it targets some of our state funding through concentration supplemental so when we got this going in the middle of a pandemic where you can't get a hold of anyone mr graham from from technology we all pulled our heads together and through food service were able to figure out a system to do a household income survey if we didn't just to give you the magnitude of this and i can tell you this now because now i'm sleeping if if we did not increase we could have lost up to three and a half million dollars of funding because we did not have the correct amount three and a half million dollars as a result of it we were able to get a base year put in mr mr graham his staff we got it squared away we're back normal we put a push in with our family say hey please fill this out give us information we went from a 67 unduplicated account for our funding up to about a 69 which transitioned that loss of three and a half million so we're looking at possibly two hundred thousand dollars more than we had anticipated so i just want to congratulate everyone who played part of this because i'll tell you what there are a few nights where and i know mrs coronado is she and i were probably up at three in the morning going uh how are we going to get this to work so i just compliment her for for getting on this and getting going but the byproduct of this is we're in a much better place but the other thing is it also reflects almost 70 percent of our families are in those categories either considered in a poverty rate uh social economically disadvantaged el foster or homeless that's a pretty high high number for our community so i think as we move forward we need to look to make sure we continue to meet those needs for all of our families so anyway thanks to them i'll wrap up with happy thanksgiving to the board happy thanksgiving to all our families happy thanksgiving the staff and enjoy the time hopefully it's a nice rainy one and we just get to sit in our homes by ourselves watch a good movie there you go we don't often say it but we do appreciate the work that you put in everything that you do for the district absolutely okay i've always been amazed how much work you guys do just a couple people kiss an agenda do i have a motion to bring to the floor move second second do you know perfect business item a it's resolution to initiate provisional appointment process to fill trustee position due to vacancy the only thing i would say is it's just as a kind of sidebar funny note is i can't believe we've done three of these in four months i'll just believe in that carol and i are now experts on provisional appointments and elected two board members that's more than we've ever done that's crazy no second okay general consent and then with that process we have which to be honest we're getting so good at it i promise i won't take too much of your time but we with two of you mind being a part of my committee when the applications are submitted we'll open the window applications come in there's just a process that we review and vet that those applications get are meeting the conditions of being eligible to sit on the board it may not we could probably do it over the phone if not uh to have you come by if there's something technical uh in the past we had one that unfortunately didn't live in our district um and so we notified that individual but the others went forward the last time both were qualified candidates so it's not a big deal but if i could have two of you just say hey yeah i've lived in central school district uh kelly anyone anyone else it's basically what i'll do is we'll get copies of it just verify and it's just so you guys understand that you're verifying that these people are eligible okay so i get it kellyanne go right thank you kevin okay perfect the annual organizational meeting of the board so all this is is the uh board annually was selected is officers for lack of better work you're president so as mr uh wilson trustee wilson had vacated his spot as president uh the clerk would step in and be the acting president until such time so we decided to wait till next month which would be our normal organization where the board would select not only the officers of this but also of our finance corporation group which usually are the same so we have a president a clerk and then we open another meeting up to address the financial corps which we don't do a whole lot with but we still have that as a function for me so all this is doing is setting our next regularly scheduled meeting december 16th as the time or the date for that meeting so that's all you're according to setting the date i'll move to approve scheduling the annual organizational meeting at the december regular board meeting and hold a second okay like your normal content yes perfect and i'll wait on this one one day carol do you remember they they certify the elections uh it's the very beginning of december i can't remember the first or the fourth but i know that they're supposed to be seated the first friday in december okay the first friday is the fourth so so the first friday is when they actually take office and then the we swear them in so they're officially on and then at the sixteenth meeting that's where the individual oh it's right here agenda 15-day period for 2020 is december 11th through 25th that that's desperate that's for holding the that's the holding the organization that you guys just approved okay so we had general consent on so now we're on the business item c which would be the delegate assembly nomination and i think someone might be interested yeah yeah so too i think this is telling kelly eight years i would like to nominate to run for that [Music] position she doesn't know what she's getting herself into yeah so at this point what would happen is you guys could make the recommendation um to elect and if miss kelly is interested if the board votes and kelly could put in her application to put in our application and then there's a process i believe for selection within the delegate i do believe if if you are willing miss kelly it is a great experience for board member and there's a lot that through this organization you would bring back um to to the board so if you're willing there is a time commitment to it and i know um that but it also it's pretty fun when you go to conference you get to work different revenue wow so all you need for so all you need is if she accepts the nomination then she would complete the application we would forward that in and then the boards would have at a later date that they would vote on it or throughout the region so i heard one i don't know okay all those in favor all right nice it's great to do a roll call right don't lie i mean i don't know miss kelly i'm [Laughter] okay this time i'd like to open up a public hearing so the public hearing will be open at 6 54.