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second content [Music] um [Music] two people in the backfield one receiver line two receivers right one left toss to it's a trick play maldonado with a handoff to michael kristoff he makes a decent juke and gets no more than a yard and it'll be third down and nine so veles tossed it to maldonado who handed it off to kristoff and he got a yard and it'll be 39 for clifton [Music] [Applause] [Music] two receivers left one right shotgun formation for vellus he takes the snap he has time he's looking fires and intercepted picked off by l.j henderson [Music] [Applause] lj henderson the running back number five with the pick and the mustangs just turn over the ball and they're down by 18. this is not looking good for clifton folks looking great for irvington first and ten at the 47 yard line shotgun formation swan takes the snap he's gonna throw he's looking he doesn't have a lot of time he's looking deep and it is nearly picked off but swatted away [Music] number 15 tyron robbins in coverage ball was batted down by him and it'll be second and ten for the blue knights [Music] three receivers right one left my man in the backfield gets the handoff makes a nice move brought down past the 45 at the 43.

about a five yard carry for ross nick burgess and it'll be third and six for irvington clifton looking for a big stop here possibly to get back down the field and score a touchdown maybe even a field goal any score at this point for clifton would help they desperately need it let's see what this what the mighty mustangs defense can do here two receivers lined up on each side one man in the backfield [Music] man in motion swan takes the snap hands it off play is blown up but they can't finish he breaks another tackle and he's brought down at inside the 40. and it is going to be fourth down owen r was back there to blow up the play but he couldn't quite finish the tackle very nice play by him all although he did not finish it was a very nice play by him but it is now fourth down in two for the blue knights and they have no fear of going for it here which and that is exactly what they're gonna do they have one receiver lined up right side two left one man the backfield shotgun formation for swan he takes the snap he hands the ball off he gets past the 30 and he's loose touchdown blue knights jay henderson having an amazing game 39-yard rushing touchdown and irvington just extends their lead even further [Music] 24 point lead and they're going to try and make it 25 after the extra point [Music] the kick is up and it is through uh [Music] as long oh [Music] [Applause] [Music] oh [Applause] [Music] the kick is up and it takes a couple bounces and clifton's gonna return it past the 30 past the 35 brought down at the 39.

[Applause] pretty decent return by clifton brian feliciano and out comes the mustangs offense who has struggled a decent amount this game pretty big deficit nearly impossible to come back but let's see what they can put together here two receivers lined up on each side maldonado on the back field velus takes the snap shotgun formation he's gonna throw he's looking he has a lot of pressure in his face he tosses it out of bounds incomplete and it'll be second down and 10 for the mustangs [Music] clifton couldn't really run the ball a lot this game i mean there's just a lot of passing downs and overall it's just been a rough outing for the clifton mustangs this game but they're fight they're fighting they work hard and they're looking to hopefully put up a touchdown here and make something out of this game let's see what they can do shotgun formation maldonado gets the handoff he bounces right pretty decent run one of his better ones in the game balls carry to the 47-yard line gain of seven on the play and it'll be third down and three [Music] mustangs are gonna hurry up to the line two receivers lined up on each side maldonado still on the backfield shotgun formation he motions to veloci's right velos takes the snap steps back deep drop and doesn't have a lot of time looking pump fakes looking makes some time throws incomplete and there's a flag on the field looking for caleb bonaparte it looks like it's gonna be past interference [Music] past interference on irvington it's an automatic first down for the mustangs [Applause] two receivers three receivers left one right multi-auto in the backfield handoff goes caught there's my apologies a play-action pass caught by showtime swayze seven yard reception and it'll be third it'll be second down and three [Applause] and it's a first down for clifton after donovan swayze with a nice reception oh velas takes the snap he's looking he's looking throwing and the ball is chucked out of bounds and it'll be second and ten [Music] after the incomplete pass ball still on the 29 yard line of clifton shotgun formation two receivers lined up left maldonado on the backfield velas takes the snap handoff goes to jacob maldonado and after a gain of about two yards he'll be stopped and it'll be third down and eight for the mustangs [Music] three receivers right one left maldonado in the backfield shotgun formation for vellus looking to pick up a first down they need eight yards velos takes the snap he's gonna throw he looks he fires caught [Applause] by caleb bonaparte [Applause] [Music] clifton needs a first down here here we go fourth down in one clock's winding down 56 seconds left to go in the third quarter velus splits out wide snap goes straight to caleb bonaparte and let's see if he got it is he short or did he get it and it looks like he got enough a first down from the mustangs and and prior to the play there is an injured mustang on the field [Music] like i said earlier on in the game injuries are never good regardless of what team group for the blue knights of the mustangs but hopefully that these injuries will not be too bad on whoever whoever gets hurt for either team [Music] looks like the injured player was caleb bonaparte he's able to get up with a little bit of help he looks like he's hopefully okay two receivers right one left shotgun formation for velas he takes the snap hands the ball off to maldonado very nice jump cut brought down at about the 10 yard line [Applause] very nice carry for jacob maldonado [Music] and two for the mustangs and caleb motor part comes back onto the field he looks okay [Music] and that is the end of the third quarter and the blue knights have a lengthy lead irvington seven clifton and we'll be back after a short intermission now [Music] shoot [Music] and we are back welcome to the fourth quarter ladies and gentlemen mustangs are looking to score here velas takes the snap he's looking caught by luke cenary he is brought down at the 18 yard line multiple flags on the field [Music] and the penalty looks like it is on the mustangs and it is [Music] is holding against the mustangs the ball will be spotted at the 31 yard line and it'll be second in law [Music] second along for the mustangs two receivers lined up to the right one left going apart in the backfield he gets the handoff he bounces it to the outside cuts it back in [Applause] yeah he is hit hard on the play after being brought down at the 23 he fumbled once again after being hit right in the shins on that play he did fumble there [Music] back my apologies uh bone parts still down on the field after being hit right in the legs about towards the knees and the shin after being after a fumble on a nine yard carry he did get hit very hard there this is the second time he's being injured this game and the previous injury he had was a leg injury this is not good for caleb brought apart bonaparte is typically a wide receiver but he has been getting a bit of a workload running back this game and he's been getting carries left and right he's scored a touchdown as well so despite many many players not playing to their full potential this game caleb bonaparte is one of the one of the few bright spots tonight for clifton and hopefully he is okay [Music] motion [Music] caleb bonaparte is back on his feet [Applause] crowd putting their hands together for caleb i hope he's okay he's being helped off the field right now one tough player [Music] his brother was part of the mustangs last year chris bonaparte one of the top running backs in the state last year played for the clifton mustangs and he's carrying on the legacy of the bonaparte family fort clifton and he's been a very very key part of this offense for the mustangs and he continues to be that hope and hopefully he's okay but here we go [Music] takes a snap handoff goes to al jay henderson and he is stopped in the backfield by shaquay brimley there's a flag on the field prior to the play false start on the blue knights um what's up [Music] doesn't decline the false star the hands it off here to hakeem ross he gets out of bounds inside the 25.

donovan's showtime swayze on the on the play right there being able to shove him out of bounds third and three for the blue knights takes the snap hands it off to ross he makes a decent jump cut powers forward to about the 32 [Applause] tackle made by [Applause] and it'll be first down in 10 for the blue knights on the 32 yard line two receivers left to right one man in the backfield [Music] the snap's taken hand off goes and he is stopped at the 34-yard line maybe a gain of one of the play nick burgess on the tackle will be second down and nine for the blue knights who have had a very good game so far defensively they've turned the ball over special teams for the mustangs has been pretty much dreadful two safeties given up snaps taken handoff goes to lj henderson who breaks one brought down past midfield into mustangs territory at the 46 yard line and it'll be first and 10 for the blue knights [Applause] there we go [Music] and i am just getting word right now that the reason the irvington sideline is going insane right now is because running back al jay henderson has broken 1 000 yards for the season and they are celebrating right now after that big run by him and that is huge for irvington [Music] [Applause] [Music] so congratulations to al jay henderson for surpassing 1 000 yards rushing this season two receivers right one left man in the backfield takes the snap handoff goes rakim ross gets hit pretty hard as he gets to about the 46 so back to the line of scrimmage luke scenario on the tackle second and 10.

[Music] for the irvington blue knights [Music] two receivers left one right shotgun formation handoff goes to ross he bounces to the outside gets past the 45 but he is absolutely thrown down by a mustang luke cenary on the tackle he shoves cenary [Applause] there's a penalty flag on the field [Applause] [Music] [Applause] there's a face mask on the mustangs [Applause] [Music] two receivers left one two right hand off goes to ross he bounces to the outside gets tackled at about the 20-yard line that has a nine yard carry and it'll be second and one for irvington [Music] first and ten for irvington [Music] two receivers on each side one man in the backfield [Music] he takes the snap handoff goes to ross and he breaks free gets brought down inside the 15 and about the 11. donovan swayze on the tackle [Applause] [Music] about a nine yard gain and it'll be and it looks like it's going to be a first down for irvington [Music] two receivers lined up on each side snaps taken hand off goes to ross he's brought down past the 10-yard line a conditional hit by luke cenary [Music] oh free puddle breaks for irvington two receivers lined up right one left he takes the snap he's looking end zone overthrown flag on the field it looks like it's on the mustangs and donovan swayze is livid the flag was thrown in his direction when he was in coverage i believe it might be past interference on clifton let's see what the call is he is absolutely livid and it is a pass interference against the mustangs it's an automatic first down [Music] two receivers right and one left one man in the backfield snaps taken he's play action pass he's gonna throw and it's swatted away by donovan swayze and it'll be second down and goal for irvington [Music] thank you [Music] second and goal man in motion snaps taken handoff goes to ross [Music] then there's a pile of mustangs and blue knights there i don't think he got in the end zone [Music] reared in on the tackle and it'll be third down in goal for the blue knights who are just trying to extend their lead even further against the mustangs [Music] [Laughter] [Music] starting goal they take the snap it's like it's a handoff to one of their offensive linemen who tries to bounce the outside he can't quite get in the end zone it'll be fourth down in goal for irvington thank you ball's on a three yard line fourth and goal for irvington snap is taken by one of their linemen [Applause] [Music] and is he in [Applause] [Music] yes he is in touchdown irvington [Music] and that ball was ran in by offensive tackle savion herring and that'll give irvington an even larger lead they're up 38-7 and if they make the extra point it is a 39-7 lead [Music] i'm gonna say [Applause] hello [Applause] and the extra point is blocked by the mustangs and their lead does not go any further and instead of it being a 32 point lead is a 31 point lead [Music] um okay [Music] and irvington will kick off to the mustangs they have a 38-7 lead the kick is up it bounces is picked up by a mustang and he just falls down on about the 27 yard line that is where the mustangs will begin their drive and out comes the mustangs offense who can't really quite get anything going this game but they have fought pretty hard [Music] that was number three brian feliciano who picked up the kick here comes the mustangs offense burge is in motion fellas takes the snap hands it off to maldonado who runs a man over gets past the 30.

brought down at about 31 gain of four on the carry it'll be second down and six for the mustangs [Music] second and seven for the mustangs two receivers right burgers in motion makes that three one on the left and velos takes the snap play action pass looking has pressure rolling left looking pump fakes and he gets out of bounds at the 26 yard line there's a flag on the throne prior to the play let's see what the flag is is a personal foul for roughing the passer against the blue knights and that is a 15 yard penalty and it'll be an automatic first down for the mustangs ball is spotted at the 43 yard line [Music] oh [Music] two receivers lined up right two left shotgun formation for vellus he takes the snap hands the ball off to maldonado runs the ball forward past the 47-yard line it'll be a gain of four on the run it'll be second down and six for the mustangs [Music] huddle breaks for the mustangs three players right and one left and off goes to tyron robbins who finds a hole gets past midfield brought down inside the 45 yard line [Music] it'll be a first down for the mustangs [Music] mustangs break the huddle two receivers left one right hand off goes to robins who bounces inside he's brought down at the 40 yard line gain of four on the play and it'll be second down and six for the mustangs [Music] two people in the backfield two receivers right one left vellus hands the ball off to robins who carries it inside the 40 brought down at the 38 two yards it'll be third down and four for the mustangs [Music] oh [Music] [Applause] time is ticking shotgun formation velos takes the snap hands the ball off there loss of two on the play a lot of shoving going on and that is the end of regulation and the mustangs fall to the irvington blue knights 38 nights 38-7 and it's a shame that the season has to end that way that is the last stream for football this year for the mustangs i want to thank [Music] it's shame the season had to end that way ladies and gentlemen but i want to thank each and every single one of you have tuned in every week i want to thank our camera crew i want to thank mr mecca who has been here for every game and um last but not least i want to thank each and every one of you without you guys none of this would have been possible thank you for tuning in week after week and i will see you guys january 4th for hockey and this is the last time i'm your voice the mustangs visit chad chulo

John hey thank you for being here and uh welcome everyone um we are reconvening our special um board meeting Tuesday December 1st 2020 uh special meeting at 300M we are starting at 3:15 however uh roll call um uh Mr O'Neal here Mr Jabar here miss piery here Miss Smith present and an Mar R tro I am present thank you uh we will begin with the uh Pledge of Allegiance please stand with me place your right hand over your heart ready begin I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you I think I'm going to um skip a moment of silence and just just uh really just think about all of the the news that we're we're seeing um every day day and uh just really uh weighs on on all of us um we're pulling through um we're making the best of it um but we do uh share um our hearts with those who have passed from covid and those who have um really had some hardship so um moving on to the 5.3 Clos session report the clerk of the Board of Trustees will report actions taken during close session Miss Smith please thank you 4.1 no reportable action taken regarding negotiations thank you Miss Smith uh item six public comments Open Session items yes we do have two uh public comments this afternoon the first comment is from Sylvia anopa and bu Bannon apga co-presidents dear Anaheim Union high school board members we are writing to you on behalf of apga as we would like our voice heard when you meet to discuss the roll out of bringing back staff and students to the school sites as you are aware all counselors were brought back to all School sites starting October 26 2020 apga is not in agreement with this decision that we are more essential than other certificated employees however we respected the district and board's decision to return to work we are not sure if you were aware but since the summer counselors had been back at their school sites with a minimum of one counselor on campus daily this schedule was working fine for counselors administrators and students and families a big part of what counselors do is service students and families in fact counselors have gone above and beyond since the start of the pandemic to meet the growing needs of our students and families the district has asked us to be flexible and we have been very flexible working early mornings and late evenings responding to our students and families counselors are still pushing into classes to provide lessons on various topics in the following domains academic personal and social College and Career as you know students are in remote classes Monday Wednesday and Fridays until 2:30 and working on Independent work until 2 pm on Tuesdays and Thursdays counselors have been cautious to try our best to not interfere with students learning hours therefore we have had to Pivot some of our work to nontrad additional hours counselors did this as we knew this was in the best interest of our students and families we are very aware that now more than ever we play a crucial role in our students lives and we want to be able to work with them and not add any extra stress to them during these very trying times with counselors being forced to be on campus 5 days a week we have had some members have to take partial or full leaves for their families Andor Health not given the flexibility to work remotely ultimately affects the service our students receive not to mention the strain it puts on counseling teams it should be noted that counselors are capable of doing our jobs remotely as was proven for the last part of the last school year as well as the first part of this school year here's just some of the good work that counselors did during the first quarter when counselors had the option to work remotely the following were documented interactions by our counselors in the following areas academics 81844 careers 11,745 social emotional 12892 extracurriculars 30,32 for a total of 13653 uh interactions with the surge of covid-19 across the state and the step back into the purple tier we know that bringing students back in January is on pause we appreciate the district has focused on safety of staff students and community members during these unprecedented times therefore we respectfully request that you consider that counselors have the option to work remotely in order to best serve our students and families as well as to keep us and our own families safe in addition we are also requesting that our return date to campus be aligned with the teachers slps slpas and instructional assistants the second public comment this afternoon comes from Grant Schuster president of the Anaheim secondary Teachers Association good afternoon trustees cabinet and everyone joining us online today I would first like to thank the board for scheduling this special meeting to address an extraordinary time 10 days ago you met and acknowledged concerns of District employees and the community by putting a pause on our return to campus unfortunately our public health conditions have largely deteriorated since then ASA and the ahsd have worked tirelessly to prepare for student return to campuses and events beyond our control have kept us the return that we all so desperately want we were all prepared for a hybrid start to the year in August when the covid-19 spike over the summer demanded a distance learning model to the year again in the fall with public health metrics looking good we prepared for a return in Winter currently our county is being hit harder than at any time since the start of this pandemic our frustration and fatigue dealing with the situation is real and we must find ways to support each other as we navigate our way through as stands firmly in support of The Proposal from ahsd District leadership that we postpone the reopening of campuses until the fourth quarter there is nothing that teachers want more than an end to the pandemic and a return to classes with their students but the safety of the community must always be our primary focus we will continue to work with the district to find new and innovative ways to engage every student in the district and find ways to support them and their families we will also strive to support all of our teachers nurses and spee and language Pathologists along with the rest of our employee groups to ensure that they have the resources necessary to be at their best for our students we thank the board for considering physical and mental health needs along with the educational needs of every District stakeholder when you make these difficult decisions we look forward to reuniting with everyone in person as soon as conditions allow and that concludes public comments thank you Carl hey moving on to uh seven the return of students to school action item so moved second moved and seconded comments from the board questions uh well I let's just go in order uh Mr O'Neal how about you go first I'm not sure why I was full first if it's because of my age I'm the youngest one or what your beauty it's Beauty thly uh we've had uh a lot of discussion about what has taking place uh and what is taking place and what possibly can take place in the future and the the district recognizes um the concern of our uh employees throughout the district and um the students the um you know gist at our at our campuses so um I'm in favor of making uh modifications to what we had planned originally in the roll out that was to take effect today uh we we do not know what the future is going to hold for certain but we do know that there that what we had planned originally needs to be modified uh because because uh the times have changed so um with that said I will pass it to the next person thank you Mr O'Neal Mr javar yeah I'm I'm in agreement with uh chy O'Neal I I think I mentioned this before when I supported the initial conversation about it is that it all depends on what it looks like on the ground and uh I think things things have changed and uh we are basically modifying our decision based on that uh but mostly I you know this is a time where we talk about menahal of all folks including our students and staff and I think this will give a a much more of a uh much more of a relaxing uh situation for our our our staff members because they don't have to worry about having to come to work and go back and maybe infecting their family uh and loved ones so we we're in a we're in a good position I think we've heard uh not only our community folks our parents but our staff members and I'm in favor as well thank you Mr Jabar um Miss piery okay um yeah since things are changing daily and uh We've you know we've had to come to terms with the fact that we are no longer uh showing a decrease in numbers we have to you know react accordingly so I am in favor of you know postponing this coming back right now and I think but I think the right now I was looking for the actual proposal from the from the cabinet but I'm not sure I want to definitely say you know postpone until the fourth quarter I think we want to wait and see what happens you know we assume there's going to be another Spike but maybe not so let's just you know right now um we're going to be let's say starting the second semester online and then we'll kind of you know go from there and hopefully we can uh ramp up to hybrid as soon as the numbers are fine because that's what we want to do but we want to do it safely but but I don't want to lock us into only going to fourth quarter because fourth quarter would be what March or April I don't even remember which one it is so anyway but i'm agreement that we do have to back off right now because hey who knows I the governor might say we can't anyway you know depending upon what happens in the next couple weeks thank you Miss Percy Miss Smith good afternoon I would like everyone that is online here listening that the conversations that we had in close session held everyone in their hearts all of the people that work in the schools the the students the parents the families the realities of what we are all affected by and I started my statement out to say I'm very flexible and as long as the people that are employed by the different units in our school system are told clearly what we they should anticipate and that everybody understands we're all clear about the same page we're on so I agree with the other board members and I want you all to know we appreciate you and thank you ever so much for everything you all do thank you Miss Smith um I just want to first of all um you know thank um our staff for uh you for for really bearing with it and and sticking through it um and for those of you who have come on our campuses um you know and and really um laid the groundwork for for all of this uh to happen um I am agreement though with um postponing um the opening but I wanna I also want us to kind of take a step back and really um you know let's really look at the work that's being done we've never done this before but the quality of and the and the work that's being done with Integrity um all of our admins being on campus um all of our uh classified employees who have been on campus um you know doing the work and and you know truth be told um I was getting phone calls uh and and complaints because um classified employees wanted to come back to work they wanted to be part of the solution they wanted to be part of uh you know creating the safety net um and cleanup and and all of that um and so I just want us to kind of take a step back um we're getting a lot of letters um pitting employees against each other and I I just really want us to kind of take a step back from that and let's not do that we're all doing our utmost best um we're we're working towards making our campuses the safest you know um I disagree Mr Jabar I don't think that people will come school and get covid um maybe that was a Mis you know you misspoke a little bit there uh were I I would never ask an employee to do something that I'm not doing myself I I've been at work since um since August I go through the protocols I wear my mask every day so um you know when we ask you to come to your job to your place of work um it's it it shouldn't be um with that attitude of being forced um this is your place of business this is your work um we want to make our our community um as safe as it can be and we want to work in harmony so I would just really ask some of you to kind of take a step back from um pitting us all against you it's not a district versus classified it's not a district versus um you know uh um uh certificated you know it's not that US versus them we're all together and we all mean it what what Miss Smith said we're all in this we're all in this together we're all losing sleep we're all you know we we all read the newspaper we all see the TV we we're all going through this together but we're a service oriented business and and we really just need to think with that frame of mind um so anyone else want to speak uh go ahead well I I'll I'll correct myself I don't think I uh intend to say that people will come to school and get infected with covid but it's the mental health of our staff knowing that they have to come to a location where there are going to be more employees and the possibility of getting infected I think that's the point that I was trying to make uh and if it came out as uh you know I want to correct that because I I do have the confidence in our staff including Manuel who who's uh joining us here he led a great team which has actually put together a uh facilities which I visited couple of them uh where um an at Anaheim high school it's like literally I could say that you'll probably be more safer in uh but it's the me mental health and the mental strain of wanting to do that that's key for us I think that's something that we have to as board members take into consideration the second point that I want to make is I think we we also want to consider uh counselors um and Jaren do you wanna do you w to modify our uh motion to include that specifically or would that be a directive that you could actually give directly to the counselors well trusty Jabar under under the fourth bullet which gives um assuming uh you all approve this item it gives the District administration US essentially the discretion to adjust the remaining aspects of the return to schedule so um as as you know counselors uh specifically since you brought them up what we could do is we could modify their um request where they're not back five days a week but each counselor is back one day a week on a rotation so the high school since they're a larger staff um they would come back one day a week and the junior highs each counselor would be there one day a week with uh two or three days of of of no coverage unless you're a junior high with only two counselors and you have three days with no coverage okay perfect and let me let me finish my point by also saying stating that I want to give special kudos to our uh classified staff right asme staff and CA staff who actually being there uh it's not that the rest of them don't want to come on campus it's just a matter of they've been there uh as as you know they've been needed they've been asked and they've been there doing the work specifically I want to give a shout out to ask me because I think they have been there in terms of uh doing our uh food drives right food distribution for our families and that's a key part and I want to mention that you know when abme was there we did have teachers who volunteered to take pick up a route for especially for hope school you know to go out and drop food for them uh we had csca staff who came in supported ask me staff to distribute so I think all in all everybody wants to do the right thing but for me the main main discussion or the main main point for me was to make sure that not only keep our sta staff safe but the mental health of our staff need to be taken into consideration especially during this pandemic so having said that I support this and Marie um I would like to add one thing about 11: uh this morning I was driving into the parking lot at the district office and someone waved at me and I stopped and put my window down and I had to remove my glasses because the tears came down my face and it was Orlando grigo and I said to him I think of you and the gals that do what they do every single day and I just wonder how do they do what they do and they were giving out meals and all I can say it's not just our district it's not just the community it's human beings that really care and do the best they can under the most unbelievable circumstances so to Orlando and his wonderful crew I just want everybody to know that we do love in this District thank you Miss Smith thank you Mr Jabar okay anyone else all right with that uh I will entertain the uh the vote roll call Mr O'Neal hi Mr Jabar hi Miss piery uh will you repeat the motion what is the motion in entirety so entirety oh my goodness hey Carl could you help me out with that yes I'd be I'll be happy to read it the um the motion would be to alter the timeline adopted in in the resolution adopted earlier by number one one delaying the return of students to campus until the start of the fourth quarter number two setting January 4th and 5th 20121 as regular student days pursuant to the original District calendar number three delaying the return of teachers speech language Pathologists and assistants as well as instructional assistance to a date or dates to be determined by District administration with ample time for Preparation in alignment with the return of students and number four providing District administration discretion to adjust the remaining aspects of the return schedule okay so just as it was printed on the agenda uh that we received okay yes that's right so I don't agree I'll say no I I already said I didn't think we needed to push it off until the fourth quarter per you know permanently like this okay okay thank you Miss piy Miss Smith well I said flexibility in the beginning and I would agree with this but I think that we need to be flexible and understand that things can change so I agree with it okay that's an i and I vote I all right um I would like to entertain adjournment so moved motion second Mr uh uh sorry Mr matsuda no okay he's waving goodbye okay Mr O'Neal hi Mr Jabar I miss pery I miss Smith I and I vote I thank you everybody have

that's better better okay are we ready yes indeed all righty uh welcome everyone to the anaheim union high school district board of trustees special meeting of december 1st 2020 called to order at 103 pm the following members are present brian o'neill al jabbar anna l piercy catherine h smith and anne-marie randall trejo do i have a movement to the agenda so moved second okay moved in seconded mr o'neal hi mr jabbar hi miss piercy i miss smith i and myself i thank you are there any public comments for the close items good afternoon everyone uh no we did not receive any uh public comment for closed session thank you and it is now 100 3 still that was fast and we will now move to post session

e e e welcome to the Tuesday December 1st 2020 meeting of the Ann Arbor Planning Commission this meeting is being held electronically to protect public health and safety due to the covid-19 virus and to comply with orders issued by the governor the Michigan Department of Health and Human Services Andor the Washington County Health Department we intend to conduct this meeting similarly to an in-person meeting however please be patient if there are technical issues public comment will be via telephone only to speak during any of the public comment opportunities please call 877- 85352 47 or another or any of the other published numbers and enter meeting ID 2176 this information is also available on the published agenda in the public Noti section of the city website and on the broadcast of this meeting on CTN Channel 161 AT&T channel 99 and online at a2gov.org CN where you can select the government Channel item number two is a roll call commissioner Mills here commissioner milin here commissioner Gib Randall commissioner sov here commissioner abens here commissioner hemers Schmid here commissioner dish here um we do have a quorum but I would note for the commission and petitioners that um due to uh the one absence we have to uh an affirmative recomendation on any land use petition would require unanimous support of all six Commissioners present this evening thank you very much item three is introductions are there any tonight Mr Leonard no there're not all right then we'll go to item four which is approval of the agenda can I have a motion to move the approve the agenda moved by commissioner milstein seconded by commissioner AB is there any discussion of the motion Mr Leonard yeah my apology because of the holiday we got the minutes uh draft minutes out to you quite late I would propose we remove the minutes from the agenda this evening so you as the Commissioners have time to review those adequately before consideration all right friendly amendments very good any other discussion of the agenda um to all those in favor of the agenda as amended please say I or raise your hand yes any opposed no one so uh that motion carries um so we'll skip over the motion uh the minutes of the previous meeting and go on to item six which is reports from City Administration City Council planning manager Planning Commission officers and committees and written Communications council member dish do you have a report unless Mr Leonard wants to correct me I think that I don't because Council didn't meet last night excellent ah yes because this is the first Tuesday of the month it has not yet been the first Monday exactly all right um Mr Leonard yeah um I do have uh a couple items that I want to touch on one um a little bit longer than usual um I shared with you uh earlier this after earlier this evening a draft of um a propos communication that I would uh I will be asking for the planning commission's consideration of at your following meeting on December 15th um in response to the city council direction to look at site plan review thresholds for small and modest projects and so I just wanted to um I think that most of this should be at this point pretty familiar but I wanted to publicly present it to you and um um so you have it have it in the hands the public has that information available as well I've also shared it with the stakeholder advisory committee as well and again all leading towards your consideration of to say your next meeting and communication of your intentions as the Planning Commission to undertake these proposed changes um that relate to the UDC particularly in the coming year um so um the the communication will include some other background that is responsive to the original direction from the city council resolution as to some of the overall volume and history of site plans over the past years here in the city um a couple of highlighted comparison communities um by no means is it um communication a comprehensive comparison of other ordinances but rather a couple of highlighted provisions of other um Michigan communities um where they approach things in a slightly different manner that could be considered as models and so but the meat of the the recommendations and the communication are what proposed changes to our ordinance would should be considered for small and modest site plan projects and so I just want to um um um present those um again you've seen versions of these at the working session at the orc my intention is to start finalizing the format and content of these as a communication to city council later this month um first is uh to explore the expansion of development activity that might be exempt from site plan review altogether um including specifically outdoor patios and plazas uh potentially evaluate a size of floor area expansion uh that could be considered without site plan review at all and evaluate the expansion of one and two family dwelling uh exemption for up to six residential dwelling units as an exemption um there are a series of amendments to our site plan review requirements that um the communication and you would be undertaking um consider the removal of Planning Commission uh approval requirement of administr currently administrative approval level changes when a P site plan is no longer on file it would eliminate that provision of the ordinance uh create a true um site plan modification or amendment process really at this stage our ordinance only allows approval of site plans that you can approve them at different levels but provide a true mechanism where of a project that is under construction or recently been approved has a way to make uh minor changes without a full site plan submission and re supplanting an original site plan um consider a sketch plan or other uh type of instrument that would enable smaller Pro projects to submit for review and approval without the same level of detail as larger projects and consider the creation of an expedited site plan review process akin to the building department expedited permitting process as an example what opportunities are might there be for us to identify projects appropriate for that process and then um explore Amendments of our development standards that we measure site plans against when we are considering them specifically consider a scalable approach of the Landscaping screening requirements for example apply standards to an area of disturbance rather than the whole site when a site is being modified incrementally and specifically consider Amendment to the conflicting land use buffer requirements to remove the requirement for like uses and then the the communication also recommends two other um recommendations for consideration that might um that might and definitely go above and beyond the original intent of the resolution one is the consideration of Planning Commission approval of all by right site plans um site plan review is an administrative function and by doing this would enable both the Planning Commission and the city council particularly to focus more on legislative and actions that um would govern future plans considered by any level of authority in the future and then um I put that the uh advisory work group was unequivocal in the impact of City infrastructure requirements on private development and how those policy and requirement decisions can drive a lack of affordability it can impact um design aspects and other amenities of projects such as sustainability or or frankly at times just the quality of design and materials and um at worst those requirements can uh make smaller to modest projects uh no longer viable and larger projects um difficult or challenging or sometimes not viable themselves um then the last piece of the resolution was a um how can we communicate better um there I'm interested and I think it resonated with my conversations with the Planning Commission today to seek a table format something that is a more intuitive way that describes the type of development that a property owner is considering and a clear deline a of what typee of instrument is required for that review process and who makes the decision on that rather than trying to navigate on numerous pages of text backwards to arrive at that similar conclusion um so um this uh like I said I've shared this full draft communication with you earlier this evening um it will be appended to this packet available to the public over the coming weeks um I certainly welcome any feedback or changes you have over that time period and again we'll be asking for um any additional modifications or edits and hopefully approval at the next Planning Commission meeting um so that just under the wire um we can communicate the status update by the end of the calendar year to the city council of your intentions to undertake um which changes in response to that resolution um and then um for the working session uh scheduled for next week um no specific petitions uh scheduled but I intend to um uh uh spend some time with you as the commission to um formulate how we want to conduct a webinar or other community engagement mechanism in early 2021 regarding accessory dwelling unit um ordinance revisions um at this time I am uh envisioning that we um perhaps schedule a webinar for a January February time frame working session where we would present some of the goals that originally considered in the previous accessory dwelling unit ordinances that were crafted and proferred to the city council um provides opportunity for public feedback and then um from that give you as the Planning Commission the opportunity to take whatever follow-up steps in Direction you would like to on a reconsideration of those changes that were previously proper so and with that I am done thank you very much and I just want to make sure that I heard this right if typically there's not Communications like the one that we have back to council and so if there are things comments that we have it's Pro and to expedite things before voting on this next in two weeks yep if there are any changes send them to you ahead of time so you can collate them and we can discuss that AB yep and we could also consider modifications at that meeting but certainly if you have anything advance in advance I can reflect that in the draft as well okay thank you very much Mr Leonard are there are there any commissioner officers or committee Liaisons that have anything to report orc met uh two days before Thanksgiving but it was with that stakeholder advisory committee to discuss this so very good um now we are on to I would also say that this is the section for written Communications and there were some in our packet so uh draw your attention to that and let people know who sent in comments that we did receive many um next is audience participation this is an opportunity for persons to speak for up to three minutes about an i an issue that is not listed as a public hearing on this agenda so not the 907 um and 93 to 9913 South State Street uh or South Maine sorry not State South Main Street or the Ann Arbor moving together Transportation plan um items those will separate public hearings to comment on any other matters please call 877- 85352 47 and enter meeting ID 2176 City staff will select callers that have raised their hand you do that by pressing star n on your phone Mr Leonard will call on You by the last three digits of your telephone number um and ask you to unmute yourself you might have to press star six to do that um please when it's your turn to speak move to a quiet area and mute any television or background sounds so that we can hear you clearly and please also state your name and address for the record if there I see some callers on the line if you'd like to speak to an item that's not on this agenda again you indicate that by pressing star nine on your phone seeing no takers I will move on to item number eight which is public hearings for the next business meeting for the December 15 2020 meeting we will have uh several new uh public hearing items um one is the Lewis Jewelers retail Plaza site plan for city council approval and special exception use for Planning Commission approval this is for 300 South Maple a approximate 2 Acre Site Zone C3 plans include demolishing the previous restaurant building and constructing a new 24,000 foot retail building um with a special exception use request for an Associated drive through facility uh the next public hearing is 416 West hon parking lot improvements for Planning Commission approval this is a proposal to reconstruct the existing parking lot add storm drain storm water controls and Landscaping the presence of the Allen Creek drain easement on parking space count will decrease from 90 6 to 72 spaces for new bicycle spaces are proposed on this point Acre Site Zone D2 um there will be a requested um uh variance associated with that as well to um for uh conflicts with that easement and Street trees and then the third item is St Francis of the CC 2150 freeze Avenue for Planning Commission approval this is the a proposal to construct a two-story 14,500 ft Parish addition on a 10.68 site Zone r1b um for church uses and uh the corresponding expansion of that church use requires expansion of the special exception use uh corresponding to that permit as well very good um next is item 9A which is our regular business and this is the Maine and Davis apartments which are at 907 and 9913 South Main Street this is a site plan for City Council approval um per our usual uh order we'll start with a petitioner presentation for up to 10 minutes and then have the staff presentation and then open up the public hearing before the Planning Commission discusses the item so looks like the development team is coming in and Mr Chang development team you can put your cameras on if you'd like and uh Chris who was uh present going to be presenting the PowerPoint on behalf of the development team you're muted yes I believe s is gonna start with the presentation then his team will continue with the remainder of the presentation okay um hold on let me give you permission to share your screen okay I was going to say you them or me satch would you like to run that yourself or would you like Chris to run that uh I'm happy to run it Chris if that's okay with you that's perfectly fine now Patrick are you on I'm not seeing there one of the person that we need I don't see him is it Patrick clear yes yes I think he's in The Ether he is all right uh you should be all set to share your screen uh when you get started you'll have up to 10 minutes to uh present your project okay me are you able to see the screen I'm not sure if you're seeing are you able to see the screen now can can I am I in now yeah okay sorry about that had a little technical issue no problem we still don't see your shared screen though just so you know oh you don't nope how do I um oh share screen I didn't press the appropriate button are you able to see it now yep you're scen yep all right go ahead okay great um thank you very much for taking the time to look at our project uh and I also want to extend my special gratitude to Chris Chang and the rest of the team uh for what has been uh I think about a year and a half maybe even two years since we've been working on this initially um the opportunity that we see um and and and the need for um trying to build this uh apartment building is really I there's been a significant growth in the number of students at the University of Michigan um you know I think so I've heard numbers something like about an increase in 10,000 students over the last 15 years and certainly since I've graduated which was uh in 1989 N I think the growth has been substantially more than that um I don't believe that the housing has kept up uh with the increasing uh student population so our target market and the target market and also the intent of the uh student housing facility that we're we're seeking to build is to really house students and provide we believe is a very competitive product uh for the university community uh the proposed site um is located at 907 and 913 South Main Street those are just between um Davis and ho streets and I think there's a large development going on in the near proximity of that as well um so you know the the property itself has about 105 foot Frontage along South Main which is um you know probably one of the main arteries along with South State and so on that is for people traveling in and out of an arbor um to the best of our knowledge uh I believe the units uh or the houses and apartment buildings around this particular property are primarily rentals and I expect probably mostly uh student rentals um and that that's my understanding um um and as I noted you know I think we're trying to provide a very competitive product um and also one that is sustainable um and provides some features that I think will be enjoyable by students and if not students certainly they're parents um you know we have we're seeking to provide you know Superior fire suppression fire protection which we'll get into in more detail we're equipping equipping the building with solar panels um that will provide roughly uh half of the anticipated consumption of power in the building um the other thing that we're seeking to do is is to provide enhanced active open space and the way we're doing that is is through uh uh having most of the parking available in the building be under the building which I think will help um and um you know the other the other aspect of it and we work with transportation to have this is to have a circular driveway in front of the building that would be separated apart from the main entrance to the garage and what that additional circular driveway does is it provides uh e of you and encourages ride sharing or car sharing type facilities as well as increasing demand for deliveries right whether it's Amazon deliveries or UPS trucks or food deliveries groceries deliveries and the like you know we we spent a lot of time making sure that we would have a very easy access to that um the other thing I would just like to highlight before I turn this over to the team is you know I think as part of the development process we're agreeing to replace the water M uh along or at least between Hoover and Davis which is I think about 200 feet along the run which I believe will be a significant cost savings to the city and of course I think the completion of the development of this property will substantially increase the tax revenues for the city um the property itself will be managed professionally we're in dialogue with Oxford but you know I can't make that specific commitment right now but I expect that it will be Oxford though will be managing the property and you know I think they have a fairly good reputation for um maintaining the prop you know maintaining the properties in the areas in good uh good standing um the team that I'm working with uh is a season team uh rather than take the time right now to go over the specific details I'm going to just introduce this to Kevin BR Kevin Brandon who's been the main architect on the project and Patrick cley with boss engineering um they both have you know dozens of years of experience uh but with that I'm going to turn this over to Kevin thanks s um you just want to reiterate um sash's comment about working with staff they've been uh uh you know really good to work with it's been uh a long road here but uh you know it's uh definitely you have some good people working there in your departments um so basically um the design philosophy you know when we looked at this building I think one thing we wanted to do was uh provide a you know modern you know minimalist type project minimalist Simplicity um you know by using clean lines high quality materials you know our goal is to provide the students the renters uh uh the the occupants a space for peace and focus to uh you know concentrate their school work and their you know activities after school and you know other than that um we have uh also provided in the Living Spaces uh you know a lot of glass for natural light and ventilation um so hopefully and I think um Chris correct me if I'm wrong I I think the the commission has our our submittal um so they could see on sheet a400 uh some of the renderings and also you know some of the floor planes as well um yes they had links okay yes okay great um and some of the Interior features each bedroom there's 3 36 bedrooms and each bedroom has an their own connected bathroom um we've designed a living level to uh be centrally located vertically so the entries are um between two sleeping levels so there's not a um situation where there's um uh students uh going multiple stories to get to the kitchen area that's except for units three and six we only there're only two levels anyway um we've provided some exterior decks which I feel at uh you know the size of them we've have we have one at 330 square feet and one at approximately 567 square feet we actually that one is uh a roof a low roof that we've had we've created a roof deck I feel these spaces are great spaces for uh connectivity for the students and social interaction um in the you know for um times when they're when they're not you know um studying so it's actually great study spaces too so um as far as some of the safety Fe convenience features again s talked about fire safety we've upgraded from a residential sprinkler system to a commercial uh sprinkler system from an NFPA 13r to a uh NFPA 13 so what this does is it not only provide life safety for the building but also building protection so um it's it's intended to put the fire out we've also worked with the fire uh Marshall and we've uh put in uh two roof uh ladders per his Direction um and all dwelling units uh enter uh in egress from directly to the exterior so um there's no internal hallways in this building um as far as the under building parking which s mentioned uh we do have majority of our spaces we have seven of the nine uh parking space of the required parking spaces under the building it's a secured parking area uh and all seven spaces will be leveled to ev1 or evi so installed spaces for the new ordinance that the city's uh uh looking to enact um as far as uh secured bike parking we have eight for the required one that we have and we're looking to add two to three more so we could have eight to 8 to 11 space uh bike parking racks uh in the building all the trash as well for convenience to the the uh the student renters is uh interior to the building so there's no exterior trash and um Mr Chad's management company will uh be responsible putting out the trash and also taking it in uh about one more minute okay oh well at that point I guess I'll I'll get uh you know we'll be available for questions so maybe I'll hand this over to Patrick clear uh to handle some of the site issues yeah why don't you just uh I just have maybe like three or four points here with time being short s if you want to skip to the existing conditions slide uh just wanted to the the green highlights are the larger walnut trees that we were trying to work around and the red are the existing parking lots for the homes that are like a hard pack gravel uh that um I just wanted to highlight and then if you skip to the landscape plan the green uh shaded area that most of that parking lot area is going to be converted into Lawn and landscape and you can still see those trees there um and then uh just briefly on the left-and side there's some red Dash lines that just wanted to highlight the the overhead and buried utility lines that preclude the street tree planting and then skipping to the site utility plan just has some highlights on the storm water water system it's a two-tiered system because of the slopy nature of the site where we are taking the the driveway water going into a sistern pumping that into the conventional storm water detention system that that takes in the the roof and the front yard and then have a controlled discharge to the the storm water uh storm sewer system and just the point there is that right now all the water goes from left right west to east uncontrolled primarily going to Brown Street and with this it will be much more controlled and uh much better for the surrounding properties up I think that's about what I needed to highlight so yeah we need more than 10 minutes I think thank you much for that what if we have questions I'm sure we'll be calling on you uh during the discussion um Mr Mr chain do you have any slides to share I don't have any slides but I'm going to touch on some items since they were cut short on time I think that might be a little helpful for background information uh this site also has a conflicting land use buffer around the perimeter so there is Landscaping uh screening from the adjacent residential this site both sites will need to be combined to meet the minimum lot size so that'll be part of uh the approval process um there is a landmark tree that is proposed to be removed which is on the western side of the site and that is to accommodate the proposed kind of a U-shaped Drive uh that was coordinated between solid waste the urban Forester and transportation because it just wasn't going to work to be backing out onto South Main Street uh with the traffic levels so there was a casualty of the tree there is mitigation for the tree um as far as Street trees uh we also discussed getting a landscape modification for this site because of the utilities in the street um and it just wasn't going to work to put in the street trees there it didn't qualify for a landscape modification so again as part of the approval it will need to go to the zoning board of appeals to reduce the two Street trees again it's supported by the urban Forester um due to the location of utilities and and uh sight lines um I'd also say that I did I think there anticipating questions about possibly the layout of the proposed uh building I did talk with the building department briefly today regarding the site layout if this was going to get carved up into possibly doubling the number of units from six to 12 it would require a firewall to be installed to separate the units so that's one aspect that it would be caught during either the building plan review or during a housing rental inspection if they had and indeed put up firewalls to meet code we would also put put stipulations on building permits uh housing uh reviews uh when they go out to to rent and we can even add items in the site development agreement that this is only a six-unit um uh uh complex and finally I also because we just found out we only have six members for the meeting tonight uh the petitioner if this starts to look like there might be a you know support for postponement or he's not going to get uh you know all six votes in affirmative that he would like to propose for a postponement for a later dat so I'm just disclosing that at this time and I'm here to answer any questions you may have thank you very much Mr Chang um all right this is now the public hearing for this item um this is an opportunity for persons to speak for up to three minutes about the proposed Main and Davis apartments development public comment may be made by calling 877 853 5247 and then entering meeting ID 9751 994 2176 City staff will select callers that have digitally raised their hand by pressing star nine you'll be called on by the last three digits of your telephone number you'll probably get an automated response that you have been unmuted you might still need to press star six to speak um please when speaking move to a quiet area and mute any television or background noise noise so that we can hear you and please do state your name and address for the record at the beginning of your comments I do see a couple callers on the line one with their hands up uh the first caller we have is a phone number ending with 864 caller with the phone number ending with 864 you have three minutes to address the Planning Commission hello hello I'm not sure if you're talking to or not my name is Dennis Gayla yeah go ahead you have three minutes to address the Planning Commission I didn't know if I was going to get on or not I couldn't quite figure out how to do this um I own the property directly next door on the corner of Davis and Main Street the green and yellow house I am extremely concerned about the amount of people that are going to be living in uh this building uh with a potential of probably 70 people living inside the the building and I just heard um Chris say something about it may be going to 12 units I this is the first I've heard about that um I'm concerned about parking it does not fit into the the neighborhood whatsoever um I did send an email in in response to an email I got from Mia and and um I um I built my house in' 04 finished in ' 04 and I built the house to fit into the neighborhood I did the very best that I could so that it would fit into the neighborhood this building that is proposed does not fit into the neighborhood at all period I'm very concerned again about the parking situation um I just heard someone say there were seven underground parking spaces but I didn't hear about the other parking spaces that are not underground um I would think that you would need to have at least one parking space um uh per bedroom that's my opinion at least that many and um again I don't think it fits in it's I think it's too m massive um and I'm not happy with it period um I guess that's all I have to say I I don't want to keep rambling on here but I'm not happy about it thank you um okay so do I I unmute now uh I think that you'll be muted and kind of moved out of the speaking area and just to highlight that um Mr Gayla we did rece receive your Communication in our packet there are a couple other callers online to raise your hand at Star n caller with the phone number ending with the number 750 caller with the phone number ending with 750 you can unmute yourself with star six and you have three minutes to address the Planning Commission hello this is Julie Weatherby and um I think most of you know me uh I live at 837 South Main so next to Denny's house um who just spoke and we also own 108 East Davis which is the house that is um this new proposed development would be in the backyard of uh of that house so that house is currently rented to a a professor and um his wife was a researcher a medical researcher and you know I think the people the people who live in Denny's house are also not uh undergraduate students so that is one thing just to be aware um if this does end up being all students there's plenty of people around who can keep an eye on them for Better or For Worse for your project um but uh I just wanted to make a couple comments and I know you got my my um email but I wanted to say first this developer has been very approachable and pleasant to communicate with which I appreciate it's been very quick to respond to any questions um I know that our forese zoning regulations will limit what's on this site and the way it's presented so that's um it is what it is uh we need to look at those more which you also know um so I had some concerns so the storm water and I think that's been answered as I said the developer since I sent this letter has um we've communicated and and some of these issues have been have been answered which is as much as they can um storm water has been a concern and I think they're doing what what is possible there is a shared retaining wall um the land the property be markers in this neighborhood are sort of uh suggestions and they don't necessarily follow what you would expect so um their retaining wall appears like it's in our yard but it is actually offset so I think at this point what we're going to do or they're going to do is um keep the retaining wall keep everything as is but it will become an issue if we need to put up a wall or something because it offsets a few feet which is an interesting interesting uh addition to the the how it's set up um sensing trees and buffers are a concern we do have a very big um we're going to looks like we're going to keep that so that's great lighting seems to be good sustainability open space parking and density it is what it is our forc is is that regulation the property owner is going to have to deal with the parking um there isn't more space and that's okay that it doesn't get covered with parking for me so we have some concerns but the owner has been good to work with and I just wanted to say I I don't object to this um is it what I do preferentially probably not but it is within the regulations thank you thank you caller with the phone number ending with the numbers 409 caller with the number ending 409 you have three minutes to address the Planning Commission hi Planning Commission now my name is Chris Vel the address I guess one 24 West Summit would be the best one um but I am calling in um in support of this project it's I actually assisted them with the assemblage of the two property so I I have kind of been observing I don't have any other Financial interests going forward with it but it's certainly something I've kept a close eye on in the two years since they have been kind of undertaking this entire ordeal but um you know it's it's it's it's a very good project it takes two properties that are are you know in kind of rough shape there's the sites themselves are in pretty rough shape and it's taking those entire sites and it is doing quite a bit of work to clean them up and just in in terms of you know drainage and and a few other things that really cleans up the entire area um you know it's the the project it will be nice in the future in my opinion that stretch of Main Street I think is a little bit dark at times a little bit little be nice to see see a project that's kind of bright and new there and a little bit more activity I think times it can be you know a little bit devoid of foot traffic and and a few other things I think that this will go a long way with some new LED lighting and and just just to kind of spruce things up a bit and then also um I I heard somebody mention issues in terms of parking there I you know I me I have a lot of experience we've rent quite a few properties to U ofm students there just aren't as many kids with cars nowadays as maybe there were you know I went to college graduated 12 years ago from but there just aren't as many kids with cars now a lot of parking spots will actually go unil so in terms of worries nowadays yeah when when something may have been an issue in the past it really isn't anymore so uh parking you know that that seems to be becoming a thing in the past especially you know with the scooters and delivery and everything else but um like I said I'm in support of this project I like it I think it's good for the area and um I the development team's great too so thank you very much thank you I think if there's anyone else on the line who would like to speak you can press star n to raise your hand I think at least two of the people that are there have already spoken but maybe everybody Mr Leonard [Music] um no another one but no raised hands so all right then I will close the public hearing oh there's oh we'll reopen the public hearing caller with the phone number ending with the number 663 you have three minutes to address the Planning Commission thank you um can you hear me yes we can excellent um my name is Robert dlan and I live at 837 South Main Street and uh like previous caller uh uh my wife and I own one8 E Davis which is behind uh the proposed development and I want to express um it it it's support but I don't think that anyone really likes the six-bedroom format but I think that that is what uh the city codes uh permit and um the two properties there are uh are are difficult um and uh so uh so I think that as much as uh I can I support this um I am uh equally uh sort of unconcerned with parking uh in the first place the neighborhood that we live in is all parked up so adding more parking just means that it would go somewhere else uh there's no more capacity so I don't know that that's actually going to change much um I would like to strenuously point out that this is not really a student neighborhood um I think that that is a a misconception it's actually relatively far from main campus and uh I think the Tradewind building and the Edinburgh building which are uh on the south and east of it uh are a mixture of student and Workforce housing so I I I I don't really like the idea of a purely student building um on the other hand uh I really like that they're keeping this large Landmark walnut tree um that we actually share a bit of it is a neighborhood resource it provides an enormous amount of shade It's a Wonderful tree and um it really should be uh should be treasured um I also appreciate the uh work to keep uh storm water to a minimum uh every other property on East Davis on that side of the block is downg gradient from this so managing storm water helps us all because all of our storm water kind of flows downhill and we're all struggling I think in various ways to manage it so this this does certainly help us uh especially as Ron clay soil so there's a uh not much that can really be done um otherwise I think it's a reasonable uh development and I hope the Planning Commission Works to make this as uh as good as it can be thank you very much bye thank you if any of the other caller on the line would like to speak on this issue um you can press star n to raise your hand everybody that's everybody they've already spoken okay great then I will close the public hearing for real this time um and read the motion uh which is the Ann Arbor City Planning Commission hereby recommends that the mayor and city council approve the 907 and 9913 South Main Street site plan and development agreement subject to combining both Lots before issuance of any permits and elimination of Street trees outside the public right of way by the zoning board of appeals moved by commissioner milin seconded by commissioner sove we are in discussion anybody want to kick us off Comm commissioner dish thank you I just have a couple of questions um I I want to note first I want to express uh um gratitude for the public who've called in and and also um send us notes and I appreciate the thoughtfulness and detail of the questions that they've raised and also I appreciate the the understanding of what the zoning permits here and I appreciate that that's reflected in your comments we don't always like what it permits but it permits it so there we go we have to work with it um so I wanted to just verify this was a question that I had had earlier um you mentioned tonight that the solar that you're installing on the roof which by the way I think is trfic is going to offset about 50% of what the what what is actually used at the property I just wanted to verify that I heard that right because that's a pretty good number yeah I mean roughly uh we're looking at 20 to 25k uh W and based on preliminary electrical loads we're looking at a 400 amp service and that could the solar could roughly handle around 200 amps plus or minus you know so yeah we're looking um to hopefully offset half the half the load that's uh require ampage wise okay that's uh that's great um I understood that you were providing and I didn't hear you say this in the presentation but I might have just zoned out for a minute but I understood that you were providing um parking for two Zip Cars did I so let let me speak to that we I I'm I'm exploring that as an option so the basically the way the parking is we have seven spots under the building and then there's two spots uh immediately outside the building um my goal is is to try and have those two spots be available for car sharing Services um I haven't finalized or entered into a contract so I can't be 100% like this is a done deal but that's um you know this this goes back to addressing I think some of the comments about parking um you know I think the way people use cars is changing dramatically and my expectation is in the next five ten years well I'll be surprised if many of us are even driving but uh the the goal the goal is is for us to provide um car sharing services and as I mentioned earlier the the - shaped or the circular driveway in front of the building I think it'll promote the use uh for the ease of Entry exit of uh um ride sharing as opposed to car sharing okay yeah thank you um yeah I just I I I agree with you about the the use of cars is changing and it's it's an enormous expense and so people who live without cars prefer to do that and so if you are able to make a provision for car sharing I think it would um it would also really facilitate that you know lower impact lifestyle I I just wanted to um I just wanted to make sure that the question about the retaining wall and snow removal and stacking of snow near the retaining wall that all of that has been answered between we received a letter about that and Miss Weatherby raised that in her call I just wanted to make sure that all of that had been worked out because the the retaining wall from the picture that we got um in the communications file it it it's looking a little less like a wall and more like a pile of stones in some places and so I'm just wonder how that's going if I may I did send Miss WBY an email with responses just a quick summary of it is the dryway is going to be heated so our expectation is is that we wouldn't have you know massive snow piles I think we're required to show a snow a zone for where the snow would be stockpiled or whatever but our intent is to or what we have in the designs right now is is put a heated driveway uh with regards to I'm G to turn this over to Patrick but with regards to the retaining walls uh Patrick can I turn this over to you for a response and then uh sure um well I just couple of additional items the the the existing retaining walls um are not in the best of shape um the I think there we might have some additional discussions um later on there is uh on the east side of the existing retaining wall which is still on the project site property um as was said before the sometimes the lines are suggestions um but there is a some existing Landscaping uh vegetation things of that sort that the neighbors uh like and so um we want to try to preserve all that uh and then I guess the other comment just in terms of the uh the proximity of the wall to the rest of the construction there is about 8 to nine feet of separation from the uh edge of the parking space to the back of the wall so um there is some some area there that we could that's you know uh keeps it from getting Disturbed too much and I I just wanted to add if I may um you know I'm happy to reach out to miss Weatherby uh to see if she had um some thoughts or ideas on on what we could do with it I think in the grand scheme of uh you know the cost of this development I think upgrading it modifying that retaining wall isn't going to be and I'm certainly happy to uh figure out a solution that I think would be satisfactory for all I guess one other thing the um that gets back to I think the comment about preserving the walnut tree there is a the north south wall and then there's an East West Wall um the East West Wall kind of is growing or the tree is growing into the wall um and then that really needs to be preserved to kind of preserve everything else around it so that's also going to be part of the discussion is there anything else commissioner dish I guess I forgot to say one other nice thing which was thank you for all the bike parking commissioner milstein thank you um so my question um primarily stems from parking um so I want to get a better understanding of how cars are going to move uh in and around the uh first um uh in the indoor parking and then further um a little bit about the outdoor parking um especially because it looks like some of the spots especially the spots that are on the south side of the building um appear that I'm just trying to figure out how are people going to back in and out how is there adequate space to do so because all the spots look really tight in there um and I'm just having a I'm having some trouble understanding how the turning radius like how that all works so can someone speak to that uh in regards to parking within the building first and then I have some additional questions regarding the spots outside can I turn this over to you or or Patrick I don't know well um I can try to answer that I guess I mean I I you know we've laid out the parking per even the interior parking uh is a is a lot in itself just inside a building so it's it's based on the the standards of the city ordinances as far as you know parking's concerned we do have uh two allocated compact spaces which uh are inside the building um they're 8 by 16 the rest of the spaces are 9 by um 18 with a 22 foot Lane so in effect it's it's not any different than uh a parking lot outside it's just inside a building so I mean it's as tight as your normal parking space uh in in Drive aisle that you know is allowed within any commercial project to you know so so the way the spot in the South uh let's see in the southwest side of the building sort of that's nudged in the corner there it looks slightly to comp is it say compact spaces yeah the two compact but the one that's um at the very in the building on the south side of it I'm just trying to figure out like how how is that person GNA be pulling out exactly yeah so as far as so that's why we put the compact into that near into that area there because yes we don't have the the backup capacity turning back because it's a smaller car the other spaces we're we're at so that last 9ft space near the the water uh meter area is is tight but it works I mean it it does work it's it's within reason um so that's why we put did put the compact spaces where we put them because it is tighter so nor a normal parking spot wouldn't work in those two spots okay Mr chain do do you have any comments on that from the staff's perspective uh yeah I was just looking at the the layout just to refresh my memory it is correct you have a minimum 22t Lane which is it's meeting the the minimum Lane and you're allowed up to 35% small car parking so it does appear that it's tight but it also appears that it's it's meeting the minimum code um and just to kind of go back and and touch on I know parking was a concern per our ordinance you only need one and a half spaces per unit so yes there may be 36 bedrooms being proposed but only nine parking spaces are required okay um thank you Mr changen um and then my next question has to do with regards to um the two parking spots outside um so somebody pulls into them how are they getting out of those two spots can someone walk me through that I should say not how they're getting out of the spot how are they getting out of onto Main Street absolutely yeah so those all all residents correct me uh if I'm wrong uh uh sash but it is an overhead garage door so that the parking secured and heated um what we'll do is any any of the um the tenants will have garage door openers so if they need to they will back out of the space open the garage door and back in a bit and pull out so you know that's so that that's what it's we we'll have end up doing okay thank you that answers that question and then just a little bit more about movement um in the front of the building just so you get a better sense of the u-shaped driveway that's there um can you just so will there be parking allowed um in the u-shaped driveway purely for deliveries and yeah that that will be a No Parking Zone um and I think one thing I remember from when I was school the the tool truck companies in an arbor are incredibly good uh making sure that the that's enforced so that'll just be for a loading unloading Zone and there'll be science posted indicating okay and then um with regards to pulling out of that spot um heading uh southbound um just the way at least from looking at the plans here from the site plan it's going to be pretty tough to get a good visual um because the lanes are tight there on South Main um has there been has the traffic engineer uh looked at that and made sure that there's adequate um space to turn uh southbound onto Maine from that U shape Drive Patrick we had do you remember the page number that we did well the yeah we've we had quite extensive discussions about the uh how we could I guess mainly related to delivery Vans being kind of liviing factor and on sheets c9c which I think is the very last page in the packet shows a couple different scenarios circulation plans um about how the uh like a loading van like a federal express or Amazon would be getting in and out and presumably if they could uh navigate it that uh you know a smaller passenger car would have much less issue okay Mr changen um are was our traffic engineer involved in the review of this yeah yeah so we did have extensive reviews with the traffic engineer with the engineer uh with solid waste and with the urban Forester to coordinate all of the traffic movements the site visibility on site the pedestrian traffic the trash pickup so it it it took quite a few meetings as the petitioner will probably tell you of coordination to get to the point for this design with the turning radius is and for it to be approved by all four departments okay I think there's also two uh is it I think C the all the C9 sheets say that three times really fast the alternative yeah they all have to do with the vision clearance and the circulation okay yeah c9a c9b a B and C and C okay yeah they were really fun meetings we had a great time doing those so it was fun great okay um so that is my questions thank you so much for answering those um overall I think it's a um uh it's an attractive building you know it's um there's been some renovation of buildings and now with 618 and 615 being built there um I think this will fit in Fairly nicely into that area um so um kudos to you for doing something out of the box in that area um and thank you for not making it uh brown brick uh I appreciate that to have some variety in that Corridor um so thank you so much um for that um and I'm supportive of this development I'm not worried about parking one bit I just want to get a better understanding of how cars were going to be moving in around that site so thank you so much thank you commissioner abens hi um I just have a couple questions so I guess one is about this walnut tree which I'm gathering is really important for the Neighbors of the neighborhood um I just wondered um like what are the protections that get put into place to make sure that it doesn't get damaged during construction because we definitely have times when the plan is to save a beloved tree but then there's something which inevitably happens and um and then yeah and then the petitioner has to pay into the tree fund but that doesn't help the people in this on this block who love this tree so I just wanted to hear a little bit about the plans for protecting it during construction Patrick do you want to address that or I just want to say one thing I love that tree too I mean number of hours we spent um working around that or REM modifying our designs to to make sure that that tree would be as protected as possible was very significant it wasn't uh uh it wasn't something that just uh we were ignoring but that Patrick I think we've documented some protection measures and we're happy to do more as needed but uh I think we've documented these we I'll turn this over to Patrick for yeah we had we had uh again uh extensive staff conversations about this very issue on sheet 6 c6b there is a uh special solar compaction mitigation and treatment process um that uh and that we'll probably be elaborating on that even more but simply put there's going to be um uh a couple techniques that that are that can be successful and keep in mind it's there's a gravel parking lot there right now so there's the roots are are um you know have been I guess compacted um we would be removing that there would be a combination of like construction fencing to kind of keep it away from the trunk a little bit but from a realistic standpoint you're not going to be able to get to the crown and so another technique is to use um uh thick layers of bark mulch to um to minimize any further compaction that would be on there so that that Vehicles reasonably can drive over that during construction and as long as you don't leave the bark mulch on there for more than a couple months you're not suffocating the roots or doing other detrimental damage so there will be a number of uh techniques similar to that to um to keep it protected and then In The End by converting that to more of a Lawn and Landscape area should actually um help help it in the long run and if there was any any damage to the remov with the removal of the gravel it will help it recover that much better okay thank you um my next question is just about the the yard space in the back the the kind of open space which I think is a really great um amenity and feature of the site plan I wondered if there's any like how you imagine that space being used and also maybe if you've thought about the maintenance of that of that yard um as a kind of recreational space for 30 some odd undergraduate students and the ways it might get used maybe that's something that just falls under the property management agreement with Oxford but yeah I I think the maintenance of it will certainly fall under um under uh the the property management agreement um you know I think one of the things that we did is there there's two there's like a little bit of a veranda in the back and then there's a roof toop and then the open space I think all of those spaces I think are going to work well together for students to just hang out relax watch a football game and so on um so you know our intent is is to make that you know we're not you know some of the other student housing developments I think that swimming pools and all these other crazy things it's not going to be like that you know I think it'll be more maybe picnic tables or something that people can just gather around we haven't formalized the exact location but I really I I think the way we design the building is there's a l-shape right and what I'm imagining is is that the other square like with the retaining walls it'll create like a nice rectangular area and then if you're up on the roof space looking down I think it it'll create like a nice movement and uh um active open space in in that section so that our our plan is just to do something nice that kids can enjoy um I don't have a specific list of you know the furniture or things that we're going to put there as yet but it's really going to be meant to be for kids to enjoy a h you know on a nice fall day or whatever so um and then my thank you my last question is just um so I appreciate the efforts uh made in the design and in the project uh towards sustainability the solar panels the EV um charging stations and I wondered if as a project team you had talked about the possibility of um electrification where you would not bring natural gas line which is a fossil fuel to the building but actually uh have appliances in HVAC that p Electric right I I so we we we want to and we need to have uh backup power generation I think for that we're going to need to have natural gas supply um with regards to the actual gas supply into the units themselves I think we could probably avoid that we haven't made a final decision on whether for the cook tops would be gas or electric uh but I think we we're going to need gas for sure because of the backup power generation um the question is um and and and I'm certainly open to it if uh you know if you guys mandated that we not have gas into the kitchens I think I don't think it would be a big deal uh we could certainly do that but we are going to have natural gas into the the building but it may be primarily for uh for the backup generation generator so yeah it's def not something I'm going to man I'm going to you know mandate or authority mandated anyway but it's not something that going to be a deal breaker for me but just would strongly encourage you to consider I think even the I yeah go ahead oh sorry one thing and I F I've talked about this recently was is part of the Soul There's an opportunity to potentially and it would take away from the solar for the the electric uh of the building but maybe use solar to for hot water heat for heating the water so but it's a totally different system um so it's a possibility we're we're open to a lot of things and I get it um potentially not having gas in the building is great because we can you know obviously do a lot of things with that and opportunity just to have just to have gas for a generator for backup power and whether that's even necessary or not I mean that's something that will you know again is is st's business model for for the uh for the rental but um you know a lot of things that I'm doing I do some projects in Detroit with we're doing Workforce housing and and a lot of things that we're doing are electric you know we're trying to get away from gas um and it but it's hard too because electric it's expensive too so you know we have to look at you know the as soon as things start Chang changing where Gas and Electric are on equal bases but the only way we do it is with alternative sources so yeah we're definitely open to that and as you know the alternative sources only help if we're using the electricity made by those alternative sources instead of the natur EXA yeah it's the long it's being the long game there um but it's very I would say it's very important to s that we do things like that you know that are sustainable and uh renewable you know and that's going down to we're looking at doing things above and um the traditional energy code so you know ashray standards which is a code that the energy um the energy code uh within Michigan fils so we're looking to do extensive insulation um and you know things of that nature so okay thank you okay oh that's all just I don't have any those that's rest all my questions thanks so commissioner hamers Schmid I see you um I don't know if anybody else has noticed I haven't been like just checking my phone um Brett lost connection and so did Chris Chang and so it sounds like it might be a city thing and since some of us may have questions for them um or at the very least they take notes because to report that out when this goes on what I'm going to propose is that we take a 10 minute recess um now Brett is not returning my text which means he's probably on with it figuring out how he can get back on um uh and so let's take our water break bathroom break now and come back in 10 minutes time perfect we'll do okay okay thank you yep e e e um all right I will call us back to order commissioner hamers you had your hand up I did I feel like that was forever ago now and I was going to make a cute segue I was going to thank the petitioners for the very nice comments and compliments that they had about staff and then be like but where did they go but thank you guys for the nice compliments you had for staff um okay what were my questions um so I had a couple parking related one of them was triggered by something that commissioner milin said I was curious and maybe this is something that um the management company will deal with but do you have any thoughts on like how parking might be assigned and I guess I'm asking because I'm wondering what's going to happen if somebody if it's not assigned and somebody pulls into the garage and then all the spaces are taken and like how do they back up I I guess I was just wondering if you had thought about assigning slots yes and no I mean I think I have a big idea of how I would like to proceed but typically what happens is they get a a permit that is required and uh it's usually a little bit of a tag that you hang on the rearview mirror right uh if that permit doesn't exist they're going to get towed um I think one scenario is um one one scenario is that each unit would get one spot and then there would be one extra unit uh as I mentioned earlier the two spots outside I really want to try and partner with some that's just going to have uh car sharing um so that's kind of what I was thinking um um but uh it's not 100% certain yet um the one thing that I will uh I think there's going to be a little bit of a self selection in the sense that uh that they'll address the parking issues there's plenty of other units in that area that offer parking as part of the rental package uh if a student really needs parking or has a car I think they're just going to not rent in our unit and it is what it is so that's uh uh you know it's a it's it's a a competitive disadvantage for me not to have parking but I think in the long run I I really do believe what I said earlier which is I I think there's going to be five ten years down the road I I just don't see this need need for massive massive parking lots yeah no I mean I'm I've no problem with the amount of parking when I was a student long long time ago I had a car when I lived in a dorm and I got very creative on how I parked it so people will find a way I'm not super worried about right exactly exactly what I was more concerned about is just like the like looking at the configuration of the garage you know like if there is this say like 10 of them have cars and like they all compete to try to park in there and then it's full like no I me room to like back out and right there won't be I mean unless someone Parks illegally there there wouldn't be 10 cars there would be at most seven uh if someone does Park illegally uh and someone can't get out they're going to call the management company and the management companies will get it towed uh that's essentially what would happen um so I yeah I and and typically the way Oxford Works they don't assign one specific spot uh they generally issue out for example in this case seven uh parking tags uh and then they're free to park wherever they want inside so as long as only seven tags are assigned within the building there's no problem that's exactly right and if someone someone breaks those rules they're gonna get to yeah yep so the I wanted to go back to the two surface parking spaces um because commissioner M had asked about how you get out of those spaces um and I think the the response was you know if they're residents they'd have a garage remote and could sort of back in that way but if they're going to be car sharing Spa spaces for car sharing I think then they would be backing out all the way into Main Street does that sound right uh I mean it doesn't sound right because I I think we could still have the garage door opener in the car but it does bring up the possibility that someone Maks the garage door opener for for whatever reasons I think if you go down that road um we would probably try have to try and figure out a way to have that garage door opener somehow not be able to be taken out of the car I haven't gone down that far in my thinking frankly but uh um um I I think we could do I think we could provide some kind of a fixed U um the idea what I'm hoping for there's a couple of companies that I've been looking at basically it's a little bit different than car which is the zip car allows you to basically Park any car in those assigned spots right but there's new companies that are coming out that are more offering this to landlords as an amenity that they can offer to tenants right where there's two fixed car I mean there's a certain number of specific cars that are only in that parking lot right so that's a little bit different than the zip car model um and this is more go ahead oh no I was going to ask this only then for tenant you exactly it's only it's it's a really uh an interesting model and I'm trying to figure out who or how that can be serviced um but the idea would be there'd be two cars and there would be for exclusive use of the tenant okay well then yeah then that would make sense then to have remotes yeah that's really interesting you'll have to let us know it's a really interesting model yeah and there's some Revenue share I think that to make to to entice the the landlords the number I got from one company is about 10 or 15% of their revenues they share with the landlord not not that that that's what I'm seeking but it's that's kind of the business model that they're offering well and I think it that you know that kind of specific model too I would think would sort of alleviate this this concern that like you know 70 people are going to be bringing cars to this spot when you have access to you know a couple dedicated for your building cars and you know you can res serve it if you need to go to the grocery store or something like that like I think that that takes away a lot of that concern I mean you know when I had my car on campus a lot of it it was just because I needed to like make these grocery trips right we didn't have car share two decades ago right um and even that model is changing I think a lot of grocery are going to be delivering groceries as well very very true the way I buy groceries is much different thanks Co um so I I really appreciate the mix of decks and Lawn space in this project I think having that outdoor Space is really important so I really like that um you know I thought the the comment about this doesn't really fit into the neighborhood or and this is not really a student neighborhood soort interesting comments I think you know I've been thinking about this as as the discussion has been going on and you had mentioned something at the beginning about you know just the population of of the university is growing so much and the housing can't keep up with it and just where this location is I I mean like maybe this is not a student neighborhood now but we're pretty we're pretty close to South Campus like I just I no I I don't I I think it it you know not that it's going to change into an a fully student neighborhood but I see that students would be attracted to this particular area um I haven't seen I'm sorry I'm just gonna add one I haven't seen what the plans for the fingerly lumber site that the university bought which is the big six six acre parcel uh but my my expectation is the University's kind of moving I think once I don't know what all is going to go there um but my expectation is is this will feel a little bit closer to campus when that development happens as well so yeah I mean to me it already sort of feels close to campus but I think you're right if that comes in that would be even even more so you know and I assume it being professionally managed by a management company neighbors will be able to contact somebody if there are concerns about noise um I also really like the design um I'm not an architect but I thought it was nice I don't think it looks too out of scale for the neighborhood um so I guess my last question although most of the have been comments sorry was just you know like in doing you know have you done a market analysis and do you see that there is a market for six bedroom units because that's a lot of units right or bedrooms in a unit right um so I own a few other properties some of which are uh six-bedroom units we're able to and typically the way this happens is if you're uh very proactive in marketing and on schedule uh we tend to get large groups and you know they they men and they sign one lease uh if we fail that and comes April May what we end up having to do is that rent by room my goal and my preference would be to rent to a larger group um and uh you know that that's where I think Oxford comes in they do a really good job of scheduling um leasing um now my expectation especially I think some some of the things that we're putting in again you know if I think about the bedroom as a product some of the things that we're doing is is to have an attached bathroom for example uh I think those kinds of things really help um uh help with the marketing and I think it's a it's one of the from there's a student housing uh magazine that does these surveys that's the number one uh uh requested amenity so my my my expectation is is that you know as long as we're not pricing the rents out at a you know very high number uh we should be able to build the uh fill these fild this property at least I'm betting a lot of money on this and I'm not a big time developer I promise you no I mean like again I was in college a hundred years ago but I had like five roomates so like probably would have Lov to have a six six bathroom house right and it's it's a fun experience experience I think for kids too to to um be able to share and and and then you know the other things that we're doing is just to have uh at least two kind of spaces for people to hang out so you could have and and it can be a larger space when uh you know if you want to just have that flow um you know my my hope is is that you know especially when we do the backyard and the the roof space and and all of that I think there'll be some attractive features I mean they're not going to be over the top like having swimming pools and movie theaters and crazy things like that but I think there'll be attractive features people to just hang out relax have fun and hopefully study at some point yeah at some point well thank you it also really nice hearing the comments from the callers that you guys have been a really great team to work with so appreciate all that you've done to work with the neighbors that is it for me for now thank you commissioner s follow up on a couple things um I appreciate a lot about the black walnut and maintaining the retaining wall but it looks like there is foundation in some of the drip line so I just want to kind of ask so we can discuss it uh with the public about um the excavation around the drip line of that corner of the black wall of the walnut tree what's planned for that pck can I turn this over to you or well um I mean I guess the the short answer is it excavation will have to be done very carefully um uh I guess I not to be not to sound too to flip about it um but that we already you know to a a pretty great extent there's there's a lot of house foundations there's a lot of older other older foundations under the drip line in that vicinity there's the gravel parking lot um it's not like we're going to be digging into virgin virgin soil so um I think again we have to be careful about it do some of the protection items that I mentioned earlier um but there is already a lot of disturbance in that area and presumably the way the roots are are kind of uh growing away from that area right now um obviously we need to confirm that but I think it's a little bit less of a concern in this particular situation then it would be um again if it was just all nice pristine lawn or something like that if that helps a little bit and then I do see um go uh C6 nope there's a different one it is called out one of the plans C3 um to have on that north south retaining wall to have the retaining wall behind it so I guess I just want to confirm like is that second retaining wall happening or is it notated that it could happen relative to additional discussions with the neighbors I I think unfortunately that the the note that you see in C3 was left over from a um a previous iteration so I apologize for that it we did have um uh there were a couple different scenarios where we were replacing that wall the way it is now we we can keep that wall and then um as I mentioned there is um uh vegetation um on the east side of that wall that the neighbor would like to keep and so that's I believe the current plan I guess s correct me if I'm wrong but um I think the more we can keep all that intact uh um you know understanding that the walls doesn't look the best I agree but the more we can keep that whole area intact it's going to be better for the existing trees in that area okay that just helps because it sounded like it could go either way so I just wanted a clarification on what the like initial plan is and it sounds like you've got discussions if something yeah we we have looked at that quite a bit so and I I apologize for the errant note there okay um other questions EV parking I saw in the staff report that that's going to get Incorporated before it goes to city council um is that only for the underground spaces or the two space exteror exterior spaces as well I guess where's the plan for the EV charging Kevin you're on mute sorry about that um we will have the seven spaces under the building will be installed with level two char ERS the two outside and again I'll I'll refer to satch um we will have those you know EV ready um unless you want to do those as well so it's up to you but um we definitely will have the seven inside the EV you know installed okay I I I I think that's right I think our immediate goal is just to make sure that the seven are ready um with regards to the two outside one it's gonna again I keep it's gonna depend on how they get used uh whether I can really find a car sharing company that you know if they're only using the electric cars will'll certainly make that happen um but I think our intent right now is to make it Eevee ready okay just making sure that it's all set that all of them can be and that doesn't require a lot infastructure down the road for any of those spots so just sorry Lisa if I can backtrack to your we we do have we have an arur on even within our you know our group that we can go back to as far as that Walnut when we do do construction to make sure that every effort is you know based on their recommendations with construction because you know again construction is what it is but we will do every effort it's a it's going to be a trench footing we're going to do minimal amount of work back there uh once we get the trench footing in there there's no vehicles are going to go back there as far as for construction everything's going to be coming from off of Main so but we definitely will work with the arborist and work with them on on you know their their path of recommendations into to to to minimize any damage of that tree but and there are techniques yeah I guess to elaborate on that terms of you can uh trim you you can do some preemptive pruning of the of the canopy that will compensate for Selective pruning of the root Zone and you know you want to you can cut them cleanly and do other techniques so that the tree can uh you know can kind of absorb that the the main thing is is that you you you want to do that a little bit ahead of time prepare the tree prepare the site before you actually start digging so that's all going to be part of that plan okay yeah that's I I mean that's where it can be a really active site and the more strategically you work away from there um it just seems like such an important asset um and we've seen other properties where we can't have so much of a say in kind of reviewing some of the trees natural features too um especially going from single family to this we've got a lot more kind of control and uh stake in natural features we can have um control of um my next question is access for delivery so if we have delivery trucks at the top it seems like there's a small paved area next to the driveway but it might go from like a foot wide to three or four feet wide at the bottom where there's a door into the garage so I'm just trying to get an understanding of how delivery drivers are bringing it to the parcel locker and the mailboxes that are in the driveway and if they're walking down that ramp sight lines with cars coming out versus a parcel Locker you know at the front of the building or somewhere else that they're not walking in the driveway so is there a way to make we never thought about putting it up up at the top but we possibly could um but conversely I don't think anybody going up and down that ramp is going at excessive speed but um um so I you know it's it's something we could look at maybe putting it up at the top and I'm looking at the side right now um but possibly putting with the truck actually the Del Amazon or FedEx or DHL or UPS comes and delivers they can we can have we were look we were looking at doing a lux box which is a a brand I don't know if you're familiar with it but it's a um proprietary ma uh mail packaging system yep that tracks the packages being delivered so um and and in lie of also with having a USBS box as well for for General mail um we could do that you know again we could look at it being up there um again the students would have to go up there but um me half of the entries are off the front anyway as well so three of the four entry three of the three entries are off the front so I guess we could look into that it just seems like a risky you know you've got no load no loading right in front of the parcel lockers but because you're there it just seems so easy for the delivery trucks to come down that ramp park right in front of it tuck them into those parcel lockers and drive off so getting looking at connecting those two things together in the same location and you know or even just widening That Sidewalk ramp down with a curb so that they're carrying packages on a trolley like they have the width to do that if you've got room to narrow that driveway and increase That Sidewalk ramp um I think one of the those two things is really important since we know that packages are just the new thing um so yeah that was kind of a thing I'd like to see addressed uh and and Lisa commissioner dish this is kind of your role of things if you if you could kind of like flag when you see them move forward it's not something that I'm going to have issue with you know with this project here but if we can see those updates um before it com the city council that'd be great I'm just taking a note on that because it would just never have occurred to me to go into that level of detail so thank you yeah um I think electric appliances I just encourage that too I think it's an easy thing um and personally I think we've looked at r4c and I'm just this leave with this final comment r4c is such a unique use type with these six bedrooms and a lot of the projects that we see are very hard to convert and as we assess this use type in the six bedrooms this project is actually feasible to convert I know it's been raised almost as an issue to create more units but as parking is by unit instead of bedroom and so like the beds don't change like the occupancy doesn't change I think this is actually a benefit of the project that some of these units could be split into a two-bedroom and a four- bedroom instead of a full six bedroom with the multi-kit and you know how the uses and on the entry floor Etc so for me I would just advise to do the one hour fire rating between those areas so that you could separate them in the future if ordinances change and actually allow for more units because really that that new configuration with how it's set up enables even more diversity within this development you can have a six-bedroom unit for college students you can have a one-bedroom unit for you know an individual Workforce you can have two bedroom units for and four bedroom units for families so I actually think it's a benefit to see kind of the Ingenuity and flexibility of a development of the size being able to switch between different unit sizes um so I think this is a good case for how r4c can think forward and be an Adaptive reuse project and set of us being stuck with these weird six bedroom units after they're built so just a comment uh that that's kind of the side of preference that I'm actually on with seeing how this project moves forward and I think with the commercial uh fire suppression and things like that you really do have the projects set up to be able to split in the future if ordinance allows right so that's it for me thank you this isn't actually I was going to end on that comment but the the question about whether these were designed to be able to split was mine I raise that flag because to be clear if you didn't look because usually we don't get Interiors or we don't look closely at Interiors there are six units but 11 kitchens right um You guys that was super Savvy like I mean I gotta say I this design was super creative and thinking about how you can have functioning but what what are there two kitchens and units in this town like why two kitchens I I think that's a again I I I think about the bedroom as a product at least in my mind and and specifically I think about as a as a product uh that's being marketed to uh generally the mothers and parents of kids right and and so from my perspective I'm trying to create uh a a a product that would be very competitive and and I I I think as as as I think about what student housing is going to look like uh in the future um this is not like a single family home where everybody's going to be sharing one meal right like with one person cooking and then we sharing what's typically GNA happen is you're gonna have six kids they're all gonna want to have their own Foods there may be some Rel you know uh kosher versus non- kosher or in my case like Hindu vers you know Hindu vegetarian versus non-hindu uh so there's a kind of a a desire for me to offer the diversity of being able to say okay at a minimum you have two workspaces that you can cook in but the other component is just the practicality of it right is there's going to be multiple people cooking and by having like these shared kitchens uh or or two kitchens you could have like basically two people cooking simultaneously uh and then going back to the competitiveness of it you know I see a lot of people offering um uh you know two refrigerators for example in a in an apartment that has six bedrooms mine is just an extension know that idea it really is is look you don't have just two refrigerators or two sets of cabinets or what have you have two kitchens you can have two people cooking I I I think it this is going to be a big competitive Advantage like compared to properties like the yard or some of the other new developments that are out there uh I think people are going to like it just the same way that I felt that we're gonna have a bathroom per bedroom or the fact that a kid doesn't necessarily have to go up two flights of stairs like we have all everything the living rooms in one flight and then the bedroom on an upper or a lower flight um these are all things that I think we I feel anyways a competitive Advantage for that bedroom as a product I just think there are other things about this design which leis is all into commissioner s is very into adaptive reuse right right many of these units have two door front doors so the stairways are meant it it seems that half of the bedrooms are upstairs half far downstairs like I'm just saying I think it stretches go ahead okay I want I want to address that because I think uh so way if I'm pronouncing your name correctly hit well in my thinking anyway she hit exactly what I was thinking which is if the ordinance ever changes and and I will do everything I can like from a political perspective to to change it because if it changes I want to be able to separate it but if it doesn't change uh there's lots of restrictions on my ability to separate the properties right like the rental you know the inspections and uh I can't have multiple leases so I'm fully committed to having uh bedrooms 36 student occupancy there isn't a you know I might get a little bit higher rents if these were hypothetically separable un or separate units but I don't think it'll be from an economics perspective I don't think it it it might increase my rents by 5 10 15% some somewhere in that neighborhood I perspective you know as opposed being able to rent it as two or three or uh two units but the reality is you know I I I think I'll be able to get a fair rent um with the six bedrooms but the the big primary reason for me to design it is what mwe said if the ordinance ever changes I want to have the flexibility to to be able to split them and split them easily but I still I will still have an issue with say the meters and I'll still have the issue with utilities there's lots of things that you know it's not just a matter of putting like a one hour rating that that's going to create two separate units there's like lots and lots of other restrictions on my ability to do that yeah committing myself to not doing that unless something changes in the so as long as you're aware of that take it from I'm sorry go for it go ahead go ahead Sarah no goad and take it from me the designer of the building it it's going to be hard to if we wanted to turn this into 12 units it would be very difficult to do I even though we have double kitchens there's still a lot of factors codewise that would make that very very very hard so um take it from me so yeah well six units as long as long as you know that I mean I think I again it it caught my eye just because first of all the color coding is pretty cool on the site plans to be able to see that and when I saw with the color coding of the different units and when I saw like two kitchens within them I was like what is that and so that and then I looked closer and then I saw that this is it's super smart design I think and in terms of being able to adapt and maybe our ordinance will change and so I appreciate that just as long as you're aware that that is you know that that's not possible now um I'm okay with that I want to I'm bringing it to our attention because as commissioner so said and as one of the callers said this it we're you're going to see Pro commission propose business for me later to talk about r4c r2a to talk about how whether we regulate things by units or by bedrooms and so I'm just gonna sh to say this is an example of you know there's not as much of a market we just heard right for six bedroom units as there are for smaller like you know and in this situation I am not at all worried about parking but because there is a multiplier like if this becomes and our our multiplier is based on unit size or is based on unit not unit size whether they're building efficiency apartments or six-bedroom apartments they have to have the same amount of parking and that just doesn't make sense in this place it's not a big deal but there are other places parts of the city where that may be a big deal and is expensive it's it's especially the underground parking it's a big ticket items it's not uh it's not something that I would much rather spend my money elsewhere than on Park underground parking frame I would much rather you spend your money elsewhere and I'm glad honestly that you're not overb building the parking but now that circles back to one question that I have which thank you Commissioners this I I do let going last in this because like the idea about how are if you have car share how are how are they going to back out into the garage if they don't have a remote like awesome discussion you guys took that care of that um um I had a similar question about the parking and the like the loop like where packages go and like are they going to use the loop and so moving that around I think is great thank you for raising all of that I would say to the neighbors there's not supposed to be parking in that Loop there's definitely not supposed to be parking over the sidewalk in the loop if you see it and before the before the um building owner does like that's something that you can call like you can report in because there's not supposed to be parking over the sidewalk in particular um and there's not supposed to be parking in front yards like this is that's not designed as a parking place so um that's kind of again more for Neighbors to keep that in mind um I'm curious though especially if you're thinking of that your Market is students like I again that you have plans for drop off I actually I love the loop for thinking about you know Ubers and all of that and and package delivery I think that that's fantastic um when I was a student my parents would want to come and visit me where are you going to tell them parents weekend where do their parents Park you've got 36 you say it's students 36 students where are their parents parking unfortunately the parking that we have is all we have to offer they cannot we we're going to regulate that that that circular driveway is going to be a nonp parking area um you know they're going to have to either Park on Davis or on Hoover or or one of the side streets that's um um that's really all that we can do I there's really not much U uh you know football football Saturdays and so on uh I could see some kids entrepreneurial kids wanting to to 15 put cars in that circular driveway but we're just not gonna let it happen and uh unfortunately that's one of the constraints of the lot and and you know the other thing about an arbor is is real EST the land values are so high that uh it's uneconomical really to to do you know if I wanted to have like two bedroom apartments for example it just it doesn't make any sense and I think in the long run it limits Supply um and I think it keeps rents um exceedingly High unnecessarily High relative to other college TOS right so but I think you know to answer your question we have six maybe seven we have seven spots six though we allocated I'm not quite sure what I'm going to do with that seventh spot uh and the two hopefully for car sharing uh that's all we have Mom and Dad Uber from the hotel but what I also heard and want to draw our attention to because this is something that is on our work plan is parking we're hearing a developer saying that's not like they're still able to build it so um and that parking is expensive parking spaces are not free they do cost something so um so that addresses that question um I I wonder I appreciate that you have more bike parking than in what than what is required because honestly for this particular area we do not have enough B bike parking required um I miss commissioner weather be's like knowledge of that area to know if eight spots is enough because I don't like I like all the time I can't really remember what the uh what Theo is there but with 36 units I'm not sure if eight spots is enough and so you might want to think about where else they will go I love that they are accessible like that they're not necessarily tucked in the back of the garage you know really hard to get to I think that that's F that's a really good design um otherwise you're going to have things like changeed to trees or in the middle of your you know along the edges of your Loop which you may not want so like I would plan for where people should put those more than eight the eight bikes that are Avail like spots available in your bike garage and Kevin I think you and I talked about this I we we'll take that under advisement I I I agree with you I think we should try to have more um and we can come back to you as part of the yeah I mean like I said I think we can add uh probably three to four more so we could get maybe 12 in there and we do have the area under the deck that we've always um the raised deck there that we could do unsecured parking uh bike parking so we can look into that too so I mean if when I drive down Main Street there are a lot of bikes that are parked by the front doors because that's convenient and so I think that the like where you have it in the garage is fantastic and if you can add more awesome because some people definitely do want it secured other people will just use the bike lock and put it the convenient place which will end up meaning it's chained very near the front door so yeah I would just so it doesn't ruin your landscaping and other plans um and the final question that I had is on solar because I think it's great that you have solar panels and at first I was reading the plan wrong and now I see that it's 20 kilowatts total which as a um for like a general house would have around 10 kilowatts so like the idea that it might typically when we think of 50 like when you were when you were saying that it was about 50% by amps like that's not how like usually it's kilowatt hours is what I think of because that's how you know yeah um so but yes that seems reasonable to me like attached units will take less so I I buy it although you might kind of consider what you're going to have you know what what the generation would be as you do that calculation so this is more of a a utilities like wonky question just because what we hear is that that's tricky so how are utilities metered in are you planning to have them metered and like who gets the those free electrons that are generated you know what I mean like are utilities included in the rent or how are you going to allocate the power from those solar panels to the six units is the question oh wow um I may have to come back to to you on this uh I haven't I I didn't I have not thought about the the allocation um or whether we would um generally speaking the utilities um are not included but I you know with with solar that might um it may be one of those things where um I'm willing to take the expense on uh at least in the you know I have a few other units I I've never really included I I I have to come back to you on this I think I just need to think about this you're raising questions that uh um I just don't have the immediate answers to but I back to you in an email would that be okay yeah and I would just say it how you allocate it and using it first rather than putting it directly to the grid right like we do we're in a situation of net metering so you can sell excess back to the grid if for example somebody's not charging their car right now right like those are things that or like you don't have the util the the the part of the lights for the building that you cover right that's not split you know that's on a the meter that you're paying but but it with that size of system like you're gonna have a lot of excess you're not going to use that much exterior lighting um you don't have interior hallways that you're lighting so it's par the parking garage and the exterior light so I don't know that you're going to use that much yourself you probably won't and so if you can use it on site first before selling it back to the system it'll actually make those solar panels more affordable right and this is why like you've got to figure out who gets it and some it's I what I've often heard and the AR the reason that I'm asking you this is that the argument sometimes against this in a bigger apartment building is like you like we can't add that many solar panels because how do we allocated and like anyway I mean I think it's fantastic like I want to so I want to try to learn from you is the basic just there my thought is go ahead sorry my thought is we should we have a service coming in and I think if we can tap into the service prior to the pre you know the the meter Bank that would be my thing again i' I've done solar but I've not done solar with a multipan building so it's a learning curve for me and I think my my thought would be that we would do this prior to to the meter bank so everyone can you know benefit from that okay so that's something that we work with the solder company we've got we've got one on board we've been talking to preliminarily so maybe that's something that we'll have to dress with them but that's a good point absolutely just again those solar panels will pay for themselves the solar panels will pay for themselves a lot faster if you can if you don't have to sell if you can use it and yeah absolutely I don't want to sell it I want to we want to use it for our project so that's a great point we want it because that's a benefit for our for the tenants for the mom and dads or to send the kids to this building because they know you know it's it's a benefit I mean this makes a strong argument for just including utilities into the rent I I I think as I as I hear this discussion and that may be the route we go with in in in this path that that that feels like it's probably the the easiest answer if you want to maximize or or or reduce the the the return on our investment on solar uh and also maximize our re I'm assuming that the power compan is going to pay me less than what they charge so um might yeah I think it's as I think about it a little bit more and I want to think about it further and talk to Oxford about it but it'll probably make the most sense to just provide the electricity as part of the rent another reason I'm not pushing you on this as forcefully as some others have but again if you're if you're then including it I know that electrifying the HVAC systems can but that is another use for that power and it's offsetting that utility so like all of these things kind of go together go hand inand together the what you were talking about in terms of additional Energy Efficiency you're you're already doing that you're you're paying The Upfront cost right like including utilities like the utilities in your building aren't going to be as expensive as they would be in another building that doesn't have that so having that all built in I don't know just something that's right I think that's right we just thought um because I think that there's an opportunity the whole process of of of understanding everything and putting it all together for sure yeah go ahe we're hoping I think we were hoping I we put down 20K uh 20kw right now uh but maybe there's refinement for a little bit more power generation as well uh we haven't done all the calculations so we will but that I think is going to play in this analysis as well on whether we include utilities and so on but I'm uh I'm certainly favorably disposed to including utilities I think it it'll all wash out in the end uh in terms of the rent versus uh student thing with May so um again I uh the kind of design the interior design which is not the normal thing that we look at just was one of the things that caught my attention and I think it's more again highlighting where our code is leading to some interesting yeah Oddities not I mean again you did what it you have six units that is what is allowed here you do not have more than 36 bedrooms that is what is allowed here um it it just highlights for me where like our code has Oddities that maybe we need to address so I will be supporting this as well does anyone else have any comments questions I think we're ready for a vote then Mr Leonard okay um commissioner Mills yes commissioner milin yes commissioner sve yes commissioner abon yes commissioner hamers Schmid yes commissioner dish yes motion carries hly very good excellent thank you so much next up city council you'll see commissioner dish again excellent look forward to it the next step will be zoning appeal right for the trees right thank you so much Chris thank you everyone we really appreciate y I'll get with you guys and we'll go through the next steps in the process okay excellent thank you we will sign off all right the next item is the 10A other business which is the review comment and recommendation to forward the an arbor moving together towards Vision zero city of an arbor comprehensive Transportation plan to city council for distribution and public comments so it sounds like we have Mr Cooper and Miss means to give a presentation up to 15 minutes to us Brett to fill in kind of the planning perspective and then um and then we'll have a public hearing okay I guess that's my cue to move forward yep do you have anything you need to screen share with us yeah I'm trying to get uh Stacy set up here to do that um Sarah you might have to do that now because you are the host and I'm now the co-host can you give H Stacy mein's co-host approval I'm gonna make you I'm gonna make you host okay um but I yeah that worked well it's amazing that not only we have to put up with a pandemic but we have to put up with technology as well yeah all right I am seeing the or I was seeing it sorry sorry I thought maybe you were seeing the wrong thing so can you guys hear me yes yes okay so you're I see the title slide I think great okay can uh I'm gonna just start off really quick uh good evening uh for those in the public my name is Eli Cooper and I'm the city's Transportation uh program manager and with me here this evening is uh Stacy meon from uh samam Schwarz Consulting uh she's been the project manager on our uh city transportation Plan update project I'm excited to be back in front of the Planning Commission this evening uh with this plan as we've made substantial progress uh since our working session with you uh back in mid October uh rather than uh adding to the time of the meeting at this late moment I'll just turn it over to Stacy who will walk us through the presentation and she and I will be available to answer questions uh afterwards again thank you for uh your time and consideration here this evening and now I'll turn it over to Stacy thanks Eli and thank you all for having us um as Eli mentioned we were here with you in October and one of the things are you guys still seeing you're seeing the Planning Commission slide now okay it says my screen sharing is paused you're not seeing that no oh there we go now we are must have hit pause by accident sorry um so one one of the things I want to go through tonight is just what has happened since that time in October and give you an overview of the document itself and then just open it up to questions so this is the slide that you saw last time I have it up here for reference and we can come back to it if we need to I wasn't planning to walk through it again but just at a very quick high level um we had these three basic phases of the plan we are now at the tail end of the action planning phase and uh have a a draft plan for consideration so since we last met in October we went and took the draft plan to the technical advisor committee on October 21st and then the community advisory committee that next day on the 22nd um we have had several additional one-on-one stakeholder coordination meetings particularly with u ofm and Triple A and have had some other correspondents via email with some other stakeholders we had a virtual public meeting on October 29th and and we actually went to the Transportation Commission twice since since our last meeting once on the 21st and once just more recently on the on November 18th so at each of those steps we've been refining the plan based on comments and um have gotten a lot of great feedback and I think it's just making it stronger so I don't have a a slide to go over every single component of the plan hopefully you have had a chance to flip through it I don't expect that you've necessarily read it word for word although if you have that's great um but it is available on the website if you have not had a chance to look at it yet and I'm just going to hit some some highlights here and just give you kind of a glimpse of what the plan is is getting the city towards um so this slide shows the table of contents we have it just an introduction a a brief overview of mobility in an arbor today and that really summarizes an earlier deliverable which was a full existing conditions document which is also still available on the website um the third section is about the mobility values and the goals that drove the plan and then the uh bulk of the plan is section four which are the mobility strategy section five um shows some conceptual plans of conceptual drawings of what those strategies could look like on the ground in an arbor and then that final section is about how will we make it happen so that includes cost estimates some discussion of funding and plan um development process so to start off uh we have a an overview of how the the strategies coales into projects in an arbor and so this is not really a plan of adding on you know one Capital project after another it's really a plan that takes uh A Safe Systems approach and and really encourages a new way of doing the same kind of work that you're already doing so it's about looking at how do we improve pedestrian uh accessibility on every project um but at the same time it is about specific projects that are that are needed to address specific safety needs so it does take a datadriven approach to identify specific areas um we we identify Target Focus corridors and focus intersections where the crash data indicates that there's a a safety issue so all told you know when we compiled all the strategies and where that is um recommending a physical capital Improvement we're displaying it here in this map as uh tier one tier 2 or tier three capital projects so this does not just include those um Corridor projects that we've identified it also includes bike route recommendations it includes um crosswalk recommendations sidewalk improvements or sidewalk Gap infill um and so just want to be clear that it's not just about Corridor improvements this this map is intended to show the culmination of all of the capital projects so that mobility and nror today section um you know one of the things that I think I stressed last time but I want to reiterate it tonight is that what one thing that we found is that the city of an arbor has been very proactive about making improvements and Investments and so we did see a lot of a lot of changes since the last comprehensive plan and also since um the non-motorized plan and that is really yielding some distinct results um but the city also has ambitious goals and so we have some more work to do the overarching goals that drove this plan are zero deaths and zero emissions and then we also drilled down into um some the values that the city of an arbor holds dear and so we took this to the public we took this to both committees and asked everybody what are the values that the the plan should take to heart and so we ended up with these five safety Mobility accessibility for all healthy people and sustainable places and Regional connectivity so you'll see these reflected in the strategies throughout the plan so we have we ended up with 22 what we call Key strategies but I think up to 77 strategies overall and each in each strategy we demonstrate how it does relate to those values and a lot of them Crosscut multiple values um we also demonstrate how this is a multi-disciplinary approach so while showed you a map of capital projects that is not the extent of the plan we also are talking about education strategies encouragement enforcement we're talking about how to do things more equitably and how to evaluate and and um hold the city accountable um every strategy also indicates who are the key partners and stakeholders and it's also um laid out across a a timeline of short mid or long-term strategies and those indicate when that strategy should begin and then finally we are as I already mentioned um we've built in some accountability so every strategy has some metrics Bas metrics associated with that strategy we've also Associated metrics at the value level so you the city can evalue As you move on along in the implementation of the plan are we achieving a more safe city are we also achieving a more accessible City a more healthy people sustainable places um and evaluate the progress that way so this is what one of those key strategies looks like there's a kind of a shorthand um a shorthand name the 13 commuter Transit and then just below that is the full name of that strategy we lay out where the city is now with respect to that strategy and then what's being proposed in the strategy description and then over here on the side the sorry excuse me at the top are the values that that strategy relates to and then with each strategy we have the timeline the lead agency as well as the stakeholders who should be included in achieving that strategy and the targets the metrics for each strategy and this is just a sample page from I mentioned we had 22 Key strategies that have that full treatment of this in-depth explanation but then for the full set of strategies which includes the key strategies we've laid out a full Matrix of um again showing who's leading that strategy and who are the partners what is the the value or values that it speaks to what are the disciplines that are represented for that strategy and the targets and then in that final section as I mentioned we have cost estimates and the way that we're presenting these are in two different ways you see here in the third the middle column of this Matrix a cost overview and that gives a cost either per item or or per intersection um so this first one for example is the strategy is to focus improvements on the key corridors and intersections where we found the most crashes and that has a range um as you might expect that's going to depending on what the issues are and what the corridor looks like that's going to have a range of anywhere from a 100,000 to over a million dollars per mile and the intersection looks like there's a little typo in this one um the intersection has a range as well but then in that final column we have proposed an estimated investment either on an annual basis or in some cases it's just a one-time investment and that's the proposed investment to get the city towards the metrics that have been laid out in the plan and so that's all the those are all the slides that I prepared I'm happy to open up to questions great thank you um Mr Leonard do we do the normal kind of order where you'll go next then we'll do the public hearing and then we get to ask questions yes please all right so um just uh I just wanted to frame this a little bit for the Planning Commission as a reminder we don't do uh Master planning work a lot so I just want to give you sort of a quick reminder or uh primer on what the process is so uh Master planning is governed by the Michigan planning enabling act which prescribes pretty detailed process by which Master plans are considered and adopted by communities um at the outset of this process actually uh the city notified uh a variety of adjacent communities stakeholders agencies that we intended to undertake a master planning process to update our transportation plan um Eli Stacy and a wide variety of other uh team members have been working diligently at that and put together this plan which is now entering the adoption phase of that process so this step this evening is um prescribed by that same state act and it is the planning commission's opportunity to comment review and recommend to the city council that this version of the document the plan intended to be adopted be distributed to those same groups other community members and provides a window of uh about two months of public comment um uh by anybody who wants to raise questions on the plan that plan then will come back to the Planning Commission where you will be the entity that makes the adoption of the final version as the master plan and then that proceeds to city council for a sort of an up or down vote and in the event that that is a downvote then uh city council might provide other directions and then that would come back to plan commission to undertake that work so that's an overview of the process um the plan itself um for those um generally just my observations on the plan is I think it's um it's a fantastic accessible document um I really appreciate that aspect of it um a couple of uh points that I just want to highlight um a lot of it is um work that the Planning Commission won't specifically be involved in with frankly a lot of public RightWay and infrastructure kind of work but there are a couple of components that are specific to uh Planning Commission work plan on the coming uh years um there's a lot of reference to increasing Transit and uh the type of land use patterns that support Transit and connectivity to provide some of those alternate means of transportation to particularly help Advance probably our zero emission goals um so that is going to be I think a big component of the planning commission's uh taking up this document um as a policy guide uh in its after its adoption um the second is um related to that specifically as a strategy is is the notion of 20- minute neighborhoods um how are our land use patterns providing those kind of mixes of uses and we've started to talk about this a little bit I think about you know to what extent we want to Foster and require mixed use buildings versus mixed use areas I think this is going to come into play as we look at Transit zoning which has already been identified on your work plan um another common element from this plan and your work plan is parking this plan is a little bit more focused in setting a goal that parking minimums should be eliminated towards the goal of reduction of BMT um and the related benefits of that so that is definitely going to be something that the Planning Commission is going to be looking at um and then finally I would just um say that my um and I've had just a very high level conversation with Eli about this I as we go forward with the adoption of this plan which I certainly hope that we do uh we I think we want to be very clear and deliberate about the policies that this sets forth and how we perhaps leave um some of our past Transportation Planning efforts in the past um I um as you know I am very sensitive to adding to our Canon of pilot land use policies and the like and so as we go forward I that's just something that I would like us to be um considered of and that probably actually happens in the actual resolution of adoption more so than this document itself um and then the other observation I would have is that um I think this this is an incredibly accessible document like the visuals um it's still 200 Pages um you know when we started our a master plan RFP our aspiration was to actually reduce the land use policies across the city to about a 100 pages so um I think that that shows that as we go forward with Master planning our works cut out for us and the way that we can get get all of the pertinent information background policies and examples in a frankly tight accessible um um short manner so that it's easily used by you for future decision-making the city council for future decision making and certainly the community members so um with that um I happy to answer any questions if you have about the process either now or um after the public he all right thank you Mr Leonard um this is now we'll open the public hearing it's an opportunity for persons to speak for up to three minutes about the proposed distribution of the an arbor moving together towards Vision zero city of an arbor comprehensive Transportation plan public comment may be made by calling 877 853 5247 and then entering meeting ID 975 1 1994 2176 Mr Mr Leonard will call on those who have digitally raised their hand by pressing star n um you'll hear an automated announcement when you've been allowed to speak move to a quiet area please and mute any television or background noises so that we can hear you please state your name and address for their record no call on theine yet maybe we'll just give it a few moments as there is sometimes delay great and I can see Alex again and no callers so I would say that we're a good and if somebody comes in while I'm reading the motion then maybe we'll reopen the public hearing on this um but which is again one of the difficulties of doing this via Zoom rather than in city council but or city Chambers but we're working on um the motion reads the an arbor City Planning Commission hereby recommends that the mayor and city council authorize distribution of the an arbor moving together towards Vision zero city of an arbor comprehensive Transportation plan which is an amendment to the city master plan for review and comment to adjoining jurisdictions and stakeholders in accordance with mcl1 3801 n SE whatever that means the Michigan planning enabling act which is Public Act 33 of 2008 as amended moved by commissioner s seconded by commissioner abon any discussion of the motion commissioner s I'll just say thank you this is awesome and I'm very excited to see it move forward so I wish we had a full master plan tether to this too but this is a good step to start those conversations so I just really want to extend my excitement and appreciation to staff uh and the whole team for getting it this far this is great commissioner dish I'm not sure how appropriate it is to actually raise specific questions about the plan itself because we're only voting to authorize distribution which obviously I think we're going to do and I certainly think we should do so if anyone can I I would just say that it's perfectly appropriate if this is a time for review and comment um if um given that I would if if your interest is to start that review process nonetheless um as part of that you can raise questions or are items that you'd like to make sure get addressed um that doesn't have to be Tethered to that motion but nonetheless Eli and Stacy and I can make sure that that those comments any anything that comes out of this discussion is recorded as part of the overall comments that are reflected when it comes back to you in its final form okay so then I will say two quick things because I don't want to hold us up and this isn't the which I will preface with just how amazed I was at reading this document it reads beautifully it teaches you a lot about Road design and other things that is really important and it's exciting to look at it because some of this is happening in our streets already and I loved the strategy of quick build which is probably about as close as you can legally get to those like Guerilla actions where people put in a crosswalk where they think they need one so um I I just I found this very exciting but I wanted to wrate one um little question and then just I just wanted to call attention on one map to a concern that I have as a representative of Ford one so my little question is I'm surprised to learn that eight out of 10 an arbites live in 20 minute neighborhoods and it might just be because of the density that makes that figure work because I think like almost all of w one except for the slices that are downtown isn't a 20 minute neighborhood we are far from grocery stores um and so that just struck me as a as an odd number and it it it might just be that I'm looking at my anecdotal picture and not realizing how many people you know how much density we have in places where people really can walk to a grocery store but you know that's part of the problem with my part of town that um we really don't have an easy way of shopping um like even if I go to Cary toown that's a 50 minute walk well 40 minute walk um and most PE I I do my shopping there actually but most people don't do their grocery shopping there because they have children and they would go broke so um but I'm assuming that my sense of that figure I'm assuming that figure is right but can you reassure me that it really is and you didn't make it up um yeah and in part I can hopefully reassure you by saying it it surprised me too um but that that is what the data showed and I would also say that the data is you know maybe somewhat simplistic you know it doesn't factor in personal choice for for one thing um and it's it's looking at available availability of grocery stores um or retail but maybe those aren't the particular places that you need to go so it might not feel like a 20-minute neighborhood well what does it count as a grocery store I mean if we really wanted to be serious about a 20-minute neighborhood you really would have to be able to buy the things that you need to live not at a a gas station um you know yeah we we had a few questions about that um since the last draft and so we did include some maps breaking down um on page 114 and 115 to Brett's point this is a long document um of where the 20 where the destinations are and where the areas that can reach that type of destination in a 20 minute walk are so in the dark I'm not seeing that on 114 and 115 I can share my screen again okay you might be looking at an older I might be draft Yeah okay oh yeah sure I am I I don't have that yeah yeah so we did have as I mentioned you know a few comments or questions about this particular strategy so we broke down these this series of maps to demonstrate yeah and actually what I've said is true if you if you look at the part that's gray there a lot of that is for Juan so your intuition is right okay thank you those maps are helpful I will make sure that I have an updated draft because I I don't and then the other thing that I wanted to call your attention to um well oh one thing is the graphic that you have about more than onethird of all the space in downtown is allocated for cars is dramatic and beautiful um that is a very long argument summarized by one small picture and that is incredibly helpful but on page on my page 64 you have the proposed bike routes and um I'm going I'm I'm thumbing through my thing now I don't know if it's your page 64 anymore but uh I just want to point out to you that if you look at where you stop the purple bike route on Main Street you stop at about Summit um so there is no connection on North m to the proposed bike route along here on River Drive there's actually no way to get to that because we're separated by m114 and uh if you look so it shoots up Summit and then it goes just just north of M14 on Newport Road leaving this entire North uh a northwest corner of the city which is Ward one there um they really don't have good bike connectivity into the city moreover they have lost the Route 33 bus and so that that little neighborhood is what I'm going to call now a Transit desert after the idea of food desert um because they they're gon to have to drive basically um and some of them might manage to bike without bike paths but but they don't they don't have a lot of options and so um I am just raising that as a concern that we've created a little you can see it like the world ends before you before the city The Roots end before the city ends and and it is a double whammy for them given that they've lost Route 33 and I don't know if that bus route is going to come back um they currently are served by dial ride but I think if Route 33 if the elimination of Route 33 is permanent they won't be able to dial ride anymore because dial ride limits you to using it you have to be able to it has to be able to bring you um to close enough to uh uh an existing uh bus route and with Route 33 gone that won't be true anymore for dialar ride and they're afraid they're going to lose it so I am concerned about that corner of the city and I'm concerned about North Maine which I know might just be a separate project but I want us to all look and see about how failing to do something creative and wonderful with North Main is going to leave some big gaps in our connectivity that we're working so hard to build yeah I can speak to this area um a little bit because I think that we we were originally going for a all ages and abilities Network which is um still something that we're we're we're going for but we have had since also added back in proposed routes that we simply think should still be part of the bike network but maybe can't reach that level of a truly um low stress bike routes and so I think we definitely saw that area as a as a gap as well but felt that the infrastructure was not conducive to actually making it that low stress type of facility um but maybe we overlooked it when we added back in just regular proposed bike routes and that be that again let me uh jump in also for a moment and identify that from where the purple line ends uh we have a wonderful new uh element of infrastructure the Allen Creek uh burm tunnel and that uh the folks can uh access the border to border Trail which uh I will readily admit is not a and on North Main Street but it does parallel uh North Main Street uh to the extent that um it begins uh to show the way that that caror uh may be serve moving forward now tomorrow night the city park and Washington County Parks is having a public meeting for the Barton bandr uh tunnel project feasibility study that has been part of our non-motorized plan and planning since 2007 so from the standpoint of getting uh from The Summit North Main intersection up to euron River Drive uh although I will agree that today it is a very unsafe move that uh our investments over time and anticipated future investments will create a uh all ages and all users network connection using the border-to-border trail and then connecting uh under the railroad up at the North End of the carrier by the river uh so that's perhaps a little more detail than you might be able to uh see on this map uh the only other piece that I will add as to process is that MDOT is contemplating a project on North Main Street uh at this point they moved it out to their FY 2026 and there will be a robust public process to help us identify a multimodal transportation strategy for that car riter uh uh you may be aware that there's an existing city project called the North Main Vision I believe that's still resident on its own website and the intent is to coordinate our planning with mot and to achieve the highest level of penetration for U an active Transportation uh component along the North Main carridor so I hope that's helpful I'd be happy to speak with you uh offline um yeah we we should speak offline um there's just one thing I would add which is that yes I I know that the B2B Trail parallels North Main there um and you actually used to be able to legally Cross by crossing over the railroad tracks but now there's a big fence yeah unfortunately get up to Main Street anymore yeah unfortunately it was never legal I think it was more more permitted than uh when the state took possession of that Carrier about four or five years ago now so there was a major change in ownership and it's now an m.

like to call this meeting to order please the december meeting and thank you all for attending um uh i guess we'll first of all stand for the pledge of allegiance can you leave this in the pledge please to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you just so you know i can't think with this mask we're going to call to the public i don't know if we have one of the agenda first i apologize i totally can't thank you all right adopt the agenda with a change please like to move item nine b to the beginning of number eight could i get that i'll make a motion to accept tonight's agenda with the removal of 9b in front of eight in front of 88.

intro about you um and then and then we're going to jump into who you are and why you're here today so janayan is um someone who actually has a a company named no degree.com however uh janai does have a degree in actuarial science so we're going to talk a little bit about how you got from having a degree in actuarial science what that means being an actuary and how you got to having this company called no degree.com so um tell us just a little bit about you yeah i mean so i started no degree.com because i wanted to help people without college degrees find meaningful careers that pay well and within my own journey it's varied right because people ask me like oh you have a college degree why did you sort of start and it was mainly because it's not like i didn't like work it's just that work that part of work wasn't necessarily fulfilling for me like i'm more of an entrepreneur right i'm some people like stability i like i'm a big dreamer so for me like i you at a company is very hard to sort of implement your own ideas because there's a lot of structures in place right i would have probably been more suited at a startup and i did work for a startup and that was where i felt more alive so that's kind of why i did that and it just kind of grew from there it started as an idea six years ago what'd you think the no degree your no degree idea yeah so it started like six seven i forget like six seven years ago and it started no six years ago i started in a basement a bunch of guys just kind of talking and then you know now it's here where it's like you know this is what i do full time this is how i make my living and i'm really happy i'm able to do what i want so what do you what do you do what's the it that you do so i do a lot of things career related so on no degree.com i'll have a lot of career related articles like how do you become xyz and even though it is no degree.com i the advice is relevant like how to interview it doesn't matter whether you have a degree or not i you know focus on how to interview i have a podcast called the no degree podcast where i interview p people without college degrees and have them share their stories and even then a lot of the careers it's like how do you become a graphic designer how do you become an entrepreneur how do you get into this industry how do you work in sales right and these are people who make you know very good money just coming from different backgrounds because i like helping others just figure out because every and you're going to see that even people have all different types of backgrounds people have all different type of skills that they have all different types of experiences and that leads to them getting into what they you know their careers so i just like helping people and you know kids teenagers people of all ages kind of just kind of understand like it's okay you're gonna have a different story but it's okay you know take some learning things and use it to get to that wherever you want to be so you talk about interviewing and as somebody who i i've done a ton of interviews and throughout my career um and so i'm wondering is there an interview that you can think of that you've had in your life and was that an impetus at all to do this or things that you learned through through a particular interview that that maybe went well or did yeah so i so i used to work i used to be an actuary and i used to work at metlife and for those of you who don't know what an actuary is they're the ones who come up with insurance prices so it's a lot of math like how do you charge for car insurance in chicago if your car is red and you're a 22 year old male right versus if you're a 54 year old female right they're different prices they have different risk factors because the 22 year olds car insurance or the 18 year old the 16 year old like our audience that amount of money that i know i pay for my kids car insurance is way more than the 50 year olds right unless that 50 year old has a lot of crashes but you never know there's some there's some reckless 50 year olds out there so um what would you ask interviews in interviews okay yeah so for interviews it's i had an interview and i remember it was so actuarial science is very competitive to get into one of those industries like your first internship or your first job is super hard to get in once you get it it's easy and you're gonna find a lot of people like that once you get your first great job after that's so much easier right because then people just it's just they just have this idea of you they kind of you're just easier to get in the door right a lot of times the inter getting to interview is the hardest part so i had this interview and i i didn't i only had like one interview i had like two interviews without the one i wasn't qualified for and i prepped a lot and my business partners they gave me like two you know two three mock interviews and since they knew me when i answered the question they're like hey this is a good answer but what about that experience what about that or you know i think you could say it this way and when i went and i practiced saying my answers out loud and when i went to the interview and i asked for feedback i got the job and they said i was the best interviewer that they had and you know because i talked to the people and it just showed how that made such a big difference it's like a small thing a lot of people don't practice saying their answers out loud so the first time that they're saying it is in the interview and what ends up happening is in your head you say one thing and it's perfect and then when you come out it's like um there was a time when no no the actual real time but this is what happened and it just ends up looking bad on you because if they compare you to someone else who's more prepped they're just going to think better things of them so you practiced with some of your who were your friends at the time they're your business partners now yeah but you practice the questions how did you do that did you give them questions to ask you did you have like how did you even know what questions to ask so i mean i did i did my own research but they one of my business partners he's about like 10 years older than me so he he has interviewed people in the past but it's a typical like tell me about yourself and a lot of interviewing is knowing what you bring to the table like what experiences did you have name a time when you had conflict how did you solve a problem what's your accomplishment what do you want to do what are your career goals i mean these are things you should know anyway it's just in an interview they have to come across as very polished so you practiced yeah and you practiced with people by the way for our students who are watching when you go through your sessions today you're going to get a reflection form and janaya we're going to do a raffle is going to work with three students either on interviewing skills or resume writing so tonight thank you also for for doing that i want to plug that right now for our audience yeah i know right because you you do this and you do this right now with lots of you i think you told me over 800 people you've worked with i mean i've done over like 800 quick reviews i've worked over a hundred people intensely i've done over 800 hours of like resume writing slash interview prep this year and i would have done more it's just i have two businesses so that's why it's like it that's why i don't do as much now but i used to do a lot of resumes every month is there a common theme or mistake or something that you see that's a simple thing that that individuals you know for our students who are who are applying for jobs are starting to build their resumes might be thinking about um avoid these you know you know what i think a lot of people really downplay what they do so it's they'll be like hey i'm a cashier and that's although right but it's like how many customers do you interact with how much money do you handle what else do you do what other issues do you solve and you'd be surprised it's like hey i work with you know i process like 200 plus transactions that are totaling like i don't know 20 000 daily right so again it's yes it's just a cashier but be able to talk about what you did like don't downplay yourself that you know i worked as a i was never a cash yeah i was a cashier but you know i did all these jobs and it's like those were the stepping stones to get the next job right and in your interview you deal with conflict right you deal with customers you deal with your boss you deal with the issues in the workplace you try to figure out how to do things better right really don't downplay yourself and try to communicate it to the best of your ability and the other thing is people try to make resumes art projects and when you're applying online it's like these computers they have trouble scanning these art projects right it's like art is very hard to skin right unless you have like complex ai so make it simple just realize that someone's only looking at your resume maybe 7 to 20 seconds on average so make it easy for them to absorb make him look at boom okay this is dr stacy gonzalez she does xyz boom i want to call because most people don't even read your full resume they read a few lines and then they figure out whether or not they want to call you and that's just unfortunately when you have like 100 200 to look at they're just not going to spend that much time on your resume so adding some adding some numerical data i'm wondering does that come from your actuarial math background right a little a little trying to put some trying to put some descriptors in numerical form around what you've done that was a great example with with the cashier where were you a cashier i was i used to work at a starbucks it's not a starbucks but it's the barnes noble's cafe serving starbucks coffee so just the make of drinks and all that stuff that was that was an interesting fun job what was interesting were there any anything that stands out to you or any moments in that job like if you could go back to yourself looking at where you're at now and think about how you were then no you know i was always a dreamer and stuff and you know it was like i was a decent worker i wasn't necessarily the best worker in that just because i i knew that's not what i wanted to do in the future but i learned a lot about interacting with people it helped communicate just like being friendly goes a long way in having people remember you i'm still friendly with the people that i worked with so like a couple of people i saw them so it's just cool to just i think one one advice i would have is just just be friendly with people you just never know where it can lead to and how your roads cross and how you can benefit them in the future or how they can benefit you yeah and i think you're really good at that right so you've been that's how we know each other from building a social connection um and so what do you think that you do differently or how how how do you become intentional about that especially i think when we were talking and prepping for this you were sharing with me that you weren't always really outgoing and you know that wasn't that mean who you were i was a sh i was a shy kid um until like my junior scene senior year is like when i really did you know really blew out of my shell and it was just because it's like i stopped like caring like in high school you really care what other people think and it's i'm not saying don't care at all right there's there's a stream of not caring to the point where it's detrimental to you but don't let it ruin who you are because who you are is very important and i think you're going to see that especially when i was in high school like if you watched anime you're like a loser now it's like a big thing so like if you like something just kind of own it like people make fun of you but it's like at the end of the day if that's more of a reflection on them and it's not you that if you like something you enjoy something that's a part of you don't let it stop you like i've seen people who were like judged for because they were doing other things right and now it's a big part of who they are and now they're successful whereas like you know you'd be surprised that i've seen people who are great students who did not end up doing well some people who were bachelors who turned around and you know it's just like in general it helps to be a good student just because you have more flexibility but just realize that you're going to change this person right i'm not the person i was 10 years ago i'm not the person i was even five years ago or even last year right and it's like you're always gonna change and just the changes is a part of life and you and just take your experiences and carry it forward and you're pretty young you're not that far removed from high school you you know i mean i hit my ten year reunion last year you know earlier last year last year not here's corona did you did you go to your 10-year reunion yeah what i won what was that like it was cool because you really see how people change right there are some people you're like i thought you're gonna be a doctor and they're like in the arts and then you see some people who you're like wow you're in on the business side so it's just and then some people you're like oh you're exactly who i expected you to be some people don't change and you're like wow you know you didn't change in high school and then some people really grow but you're going to see just so much variation and you you kind of said you were in were you into anime in high school no no i was not no you were not what were you into what were you into in high school so i was the captain of my wrestling team so i'm still in so i'm an assistant wrestling coach that's a big part of who i am and again like it's not surprising it's i'm still friends with my high school coach and he's still exactly the same guy he was 10 years ago which is kind of funny so that was me is i mean i i used to read a lot and i still read a lot just because it's like that's how i learned right i learned from a lot of people's experiences and that's how i started my company like i looked at random comments on like reddit where people like hey xyz this is what i did and i figured out okay i can apply this to my business oh this doesn't make sense and i just kind of take a lot from others is there anything that you wish you would have learned in high school that you know now that she would have known then you know i think i would have started networking even more just because a lot of people even adults don't really know what networking is right you're gonna see and especially as you grow older that your friends grow apart and all that and it's so easy because you get caught up in work you get caught up in projects that it's so easy to not talk to someone for years at a time and the thing is i'm only here where i am today like by keeping in touch with the people who are close to me like i've had a connection who gave me a facebook ad course i was like 100 hours long that was like a couple thousand dollars and it was his brother's course so i got it for free so there's so many things that i got for free purely by coincidence right and it's not because i tried and i kept in touch with them because i knew they were going places it was more just i was their friend i kept in touch and i've helped a lot of people too like there were some people who you know like my friend from elementary school i i'm helping him with this interview and he got an interview at like sony music right and it was just these type of things like i wasn't friends with him saying hey one day i'll help you get an interview but you know we just always kept in touch and that's that's how life is is like you the more you put yourself out there the more things happen like i met my mentor at a networking event right and now she's given me advice that i probably would have to pay 10 to 20 000 plus for but i get it for free but i also help her out right i help her out in her own instance and all that that's a good point there's i was just reading something there's there's some sort of uh i think it's like a chinese saying that basically what goes up must come down yeah and so this idea of um sometimes we're gonna put something out there we're gonna make these connections and they're going to come back to us but they might not necessarily come back to us from the people we think they're going to come from or where they're going to come from so so kind of back to your not starbucks starbucks example right like you you put out being friendly you put out networking and connecting with people in authentic ways which is how how we became connected right we yeah we connected on linkedin and then uh planning this virtual career day at some point there was this idea for a keynote and and you immediately popped into my mind as the person who i thought would really be able to share some cool stuff and really make an impact for our kids do you do you think that there's a a way in which that that happened or why that that happened i mean i try not to think too much about it it's just you put yourself out there and things will happen and you really there's no like formula like hey if you do this x y z this is exactly what's gonna happen right my my business has pivoted like if you have last year i only did a handful of you know just friends resumes right this year i've done over 100 i've seen over i've seen thousands and i wouldn't have predicted that last year if you asked me last year would you do resumes next year i'd be like resumes why but now it's like something i enjoy doing but i also figured out how to enjoy it right if you told me to do a resume behind the scenes for someone without interacting with them i wouldn't like it but i like doing it in front of them and like talking to them i like talking to people i like interacting with people and i think especially in high school it's really good to figure out like what brings you energy and what drains you some people like being behind the scenes some people like being in front of the scenes figure out what that is and also test you know make yourself a little uncomfortable right that maybe you're not comfortable talking to people maybe you're not but you know talk a little more right and this is what people don't get is the journey of a thousand miles begins with one step right people overestimate what they can do in a year and they underestimate what they can do in like 10 20 years right so they think oh i'm gonna get so much done over the summer i'm gonna get so much done over a month i'm gonna get so much done before the end of the year but then i forget like you can get a lot done in five years you can get a lot done in 10 years yeah you can and that that what's one step you said a couple of things that are really key what's one stop that you can take today that's a little bit uncomfortable do you do you have like a mechanism how do you know when you're kind of taking a step that's just stretching you enough out of your comfort zone and how can our kids kind of understand what that feels like so let me give like an example let's say you're uncomfortable going to like a public event right don't go to the largest public event right don't go like say let's say you have to go it's going to be like 500 people and you're uncomfortable or you're afraid of performing don't perform in front 500 people the first time i mean you can but i would not i would not suggest it perform in front of two people right you're you're uncomfortable interviewing with someone you don't know okay so interview with someone you know first right then interview with someone like casual acquaintance that you don't know that well and build it up that's what like a lot of people don't realize that a lot of people prac put themselves in situations and they keep on increasing it so think of like something super uncomfortable and scale it down there's always some way to scale it down in a way that you are more comfortable so so what can our kids right we're in the middle of a pandemic yeah and you know a freshman just to senior year in high school it's hard to get jobs right now what yeah what are some ways that you know if they're looking for career opportunities or they're they're thinking about next steps how what are some ideas or ways in which they might be able to connect especially given everything we're facing right now so i mean social media is a good way to really stay connected because remember when i was in high school it was just kind of starting out people like you didn't really have mobile data and even the phones they weren't like what browsing on the phone like it was like terrible experience another thing that i would say a lot of kids should do is really read and explore the fact is that just explore so many things and compared to 10 years ago podcasts are definitely the way to go i think listen to podca they're podcasts about any topic you can possibly think of and i've i think one thing that i wish i started earlier was this in a podcast in that you can be you know cleaning your room and listening to podcasts right you can be sort of in the middle of something you can be working out and i really recommend that and focus on like the emotional intelligence because you know who knows when the pandemic will end but it'll eventually end right and you want to come out with some skills right you want to come out thinking like with an action plan so i would say really think about and one thing that people really don't it's hard to learn is emotional intelligence so i would there's a book called emotional intelligence 2.0 and the common book of how to win friends and influence people so i would say focus on the soft skills right focus on like negotiation selling because regardless of what you do you'll always be negotiating in your life in some capacity whether you're negotiating your job offer you're negotiating your rent or even negotiating with your friends like hey i don't want to go like some people don't realize like hey i don't want to go to that party i don't want to go there or i don't want to do that how do you negotiate to be like in a in a in a way that doesn't make you look like the person that's annoying yeah that that's a great point um i love podcasts podcasts right like in the last 10 years there's a podcast for everything our students listening you could even start your own podcast you were on jordan's podcast i know jordan's 21 and has done like written books done podcasting and is out there so there's no limit on on that um do you have top podcasts that you would recommend what are your favorites i mean i'm see what i do is i go i listen on topics so the one podcast that i like and i think it made it some of the topics end up getting really advanced but i listened to like marketing speak by stefan spencer but honestly what i would recommend is if there's a book you like oftentimes the author has a podcast oftentimes so i kind of listen to like my there's one mastering college to careers um he's a good friend of mine daniel botero i really like his podcast just because he just interviews people different people and i would say if there's a person you like they've probably been on a podcast if there's someone you look up to kind of listen to that so that i won't really name because that's just not how i kind of do it i kind of um i if i want to learn something oh i want to learn marketing i'll listen i'll search up marketing look up the marketing process listen to that i want to get better public speaking i'll send a public speaking podcast i want to get better at podcasting there's a podcast about podcast advertising so that's kind of how i'll do it it's just like search something that you're interested in and sometimes i'll just listen to topics on like movie reviews or all that stuff and i know murder mysteries are like the big thing but yeah just there's history podcasts i know that they're and they go really in depth and it's a great way to just become more knowledgeable and just just become a better person yeah that's a that's a great idea especially because um we always have our phones with us it's not like back in in my day when podcasts first came out about you know 15 years ago and we had to plug in and download and get it and carry it on an actual ipod right yeah um the search feature i think what you're saying is search up any topic and you know even i listen to a lot of podcasts when i'm trying to fall asleep so i can you can set the timer for 30 minutes or whatever and it'll play and then you fall asleep and even if you just take one nugget out of that pocket you don't have to listen you made a great point about reading books right if you're not a reader if you're not i buy a ton of books and and i don't read all of that you know i don't read the whole book but if i could take one one piece out of there yeah which and a lot of authors you're right with podcasts they're they're certainly um putting out their content in podcasting yeah and um the other thing is a lot of people think of like a mistake you've made there's probably a book that you should have read that would have helped you and i've seen people make very obvious business mistakes and it's because they should have read this one book that's like very common like hey if you start a business read this book and it's gonna make it i think like business-wise there's a book zero to one the e-myth revisited so it's like these type of things like i've read books on like content marketing and that helps me to this day on like linkedin that's how i grew up so just kind of if there's something read or listen to podcast so yeah would you would you say now is the time you know given that we've got some down time is now the time for you know you mentioned it start social media um what would you recommend to high school students about starting their professional networking how do they even do that now i think first check in your own network a lot of people don't realize that they have a network regardless of how small right your parents have people you have the people in your community and like for example i got my first job that it helped like i got my first job for my dad right like i worked at popeyes for a summer and i got like the next job like i tutored like the neighbors kids right so you'd be surprised and i know someone who's like a piano tutor and again people from the community and dennis starts from word of mouth so ask your if you want to become like a doctor ask your parents do they know a doctor or check the local doctors and then kind of just ask you'd be surprised at asking like hey can i talk to you for 30 minutes on you know what you do because a lot of kids they they don't really know what these careers do they have an idea like what they see on tv but tv is not an accurate representation like they don't show the doctor working on billing and malpractice insurance and all that right they just show the doctor doing with the the most exciting things that are good for tv so i would say first start with that because you know people talk about growing your network but people don't realize that you have an existing network and you should utilize it most people don't even ever utilize that fully yeah that's a great point and that's why we're doing this career day virtual career day today is exactly that is so that students have an opportunity to talk with individuals in those fields and what we found as we've been planning is that we have people who are working in business but they have psychology degrees or similar to you you're an entrepreneur who went through a traditional college route right so i'm gonna use this time again to plug that on your reflection forms today students uh chennai is gonna we're gonna do a raffle with three students who he'll help either on interviewing skills or resume skills so make sure if you want to have an opportunity to work with him directly you fill that out and we'll we'll randomly select three people you are gonna hear an interesting story so one of my friends from college right uh he went to so colombia has a master's in financial engineering program and is one of the best in the country super hard to get in like every he he might have been the dumbest guy in the pro he was very smart very smart kid but he might have been the dummy like he had like a russian physicist all these people super phd people coming in and you know but he did well he worked as a stock trader and you know he left his job because he sells pickles he started yeah so you know the thing is it's like and he started it two years ago it just ended up growing it was like a passion project you know he's always sort of been an artist and you know i'm not surprised at all like i knew him and you know it was a tough decision but you just never know like you know imagine telling someone in that program that he's gonna sell pickles one day they're like what are you talking he's not a farmer but it's just something he grew out of his basement so that's what the thing about life is is that you never know how things are gonna take you and at some adds his story like hey i was at a stock trader to pickle right selling pickles and i called them you know the other and again networking i saw it on my facebook i called him i said hey what's up i talked to him for 10 minutes and i ordered three jars of pickles he said it's gonna be you know take some time so it's like a month or two i have some spicy pickles and it's just funny how these things just turn out so you similar right not similar i mean you don't sell pickles but you did go to you know university in actuary science which by the way is super hard and rigorous to get into it's not like you know i certainly couldn't have applied to get into actuaries like that never would have happened right i couldn't get a phd either so that's okay right we all have our we all have our things but so you did that and then your parents i remember when we when we were talking about this you said your parents were pretty strict and had like this vision for what they wanted for you to become or do with your life right yeah i mean my parents are super strict like my parents were the type oh you got a 95 well why don't you get a 90 even if i got 100 they're like oh why don't you get this extra credit and it was just one of those things that but you know that's all they knew right that's all they thought success was you know grades and stuff they still don't know what i do they're like he just stands in front of the computer with this light above his head and he's on facebook does he make money doing that and all that stuff but you know they just don't know so it's just ev but you know it did have value right like you know i am at a point where it's like if things hit the wall right i can get into a company maybe like a google or facebook and go back in just because i know someone who works at google right i know google recruiter i have a friend that works at twitter i have another friend that works at microsoft and again through networking is made being possible but realize that networking is only one component right if you're not smart they're not going to refer you right you still have to be competent and good at what you do they have to know you you've the people that you know at google or wherever right they they know who you are they know your character they know your work ethic talk to me a little bit about though um when you told your parents you were quitting your corporate job to do your own thing let me tell you i didn't tell them at first because i was working from home and then like they were just like he's not in front of the computer all day like he used to be he's like going out and you know eventually i had to tell him because i was hired by my dad's friend he had to start he's like a wealthy guy who had a startup and i you know it's funny i still help him out even though i left that job like i'm still involved like he still uh pays me for some other things and it i kind of told them and they're they're like oh just like that's guy's an idiot i don't know what i wanted to do and look for the first year i didn't make money right i cashed out i cashed out my retirement it wasn't much in 2018 and i still live at home and i made that conscious decision because i was like look if i live at home i can really i can reinvest that money new york city is expensive i can invest that's like two thousand dollars more that i don't have to worry about that i can reinvest into my business and look two years later it's paid off right and now i'm in a very good position where it's like i i was able to hire my friend right i have a podcast editor all these things right they cost money right oh my gosh i love that because i so for all the adults watching and who think that at 18 or 22 or whatever the kids are leaving they're not leaving i you know the trend is you're they're staying home longer right and you're still home and you're owning that and it's helping you and for our students who think like i'm gonna be 18 or 22 and then i'm going to be done and moving out like that is that's certainly a cultural shift that we're seeing now right yeah and look i come from i'm an immigrant and it's like it's like you don't leave until you're married and you know look i would have left but nyc is so expensive like the cheapest house is like 800 000 like a million and it's like yeah you know look money's good right now but that's still a lot of money right you still have to save up and all that and it just gives you the flexibility that you're going to see a lot of entrepreneurs there the average entrepreneur is actually over 50 years old most people start businesses when they're in their 50s because of experience their kids are older they've saved enough money right money is the biggest thing or you see these young tech entrepreneurs and if you look at their backgrounds right they come from a lot of them come from wealthy families or they have a support it's just so much harder when you have to worry about rent you have to worry about bills look if i didn't live at home i wouldn't have been able to quit and go that year without making much money right i needed that year of not making much money to get to where i am right now to where i can right and again i'm thinking about building for the future i want to invest like 10 to 20 000 in like 20 you know february certain things because i know they'll have a return but it's those things you just have to be patient and it takes time but you know by the time i'm whatever 32 i want to be in a position where you know i have much more than i would have if i did it the other way so yeah so what's the dream what's what's the dream for you dream is just i want to do just more like podcasting more of that stuff like i like these things i like talking to people i like influencing i i like being able to just help people you know like helping these students right the three people i you know i'm really excited for that and just you know kind of doing like interviews on like tv and all that more more of that and just being able to impact more people right like my website gets a decent amount of visitors but just growing the podcast growing the website and just kind of really influencing decisions uh because a lot of kids they just really don't like i didn't know right and i was still better off than the average kid but there are some kids they just like they need some info right they need to be able to have some ideas and just i just didn't know a lot a lot about careers and it's like now the thing is at 18 if you start doing the right things and i did the right things right but i could have done more of some of the right things and you can just make such a make moves i know like people who are like you know 20 22 right by the time they're 23 24 right it's not like hey do i get a job it's like where do i work how much do i make right like my cousin so my cousin i think he got a job at facebook i think he started was like 120 130 000 and he got a hundred thousand dollar signing bonus but he did the right things right he had a bunch of internships and all that so it's like be strategic if you want if you want to put yourself because if once you're set at like 22 to 23 then by the time you're 30 oh man you could you could have a house you could have the car you want you could have whatever you want yeah but but maybe is there a part where you didn't have those things i think what we were talking you were saying how you're driving a honda or you're driving i'm driving i'm still driving like a 1999 car i drove a 1998 camry i'm not even kidding that had duct tape on it for a while uh because my dad pulled the side mirror off moving it and people were like why aren't you getting a new car i drive i drive a minivan now that people make fun of me i love my minivan it's paid off it doesn't cost me i don't have a car payment and you know i want to go the other way that it's okay not to have everything figured out at 22-23 like i come across a lot of people you know like even like me right like i wasn't success necessarily successful until like even the last few months right like i was making money in the beginning of the year but it's really after the pandemic that like my business like blew up and it's okay like you don't need to be successful at 20 you know it's good if it's better you just have more options but the road is just very different i know people who don't really hit it till the 30th or 40s but when they hit it they hit it so big and let's talk about what the hit it is right let's talk about what success is success is a moving target and you're constantly you know i know for myself i'm constantly redefining what success means for me i'm the only one i'm the only one you're the only one denying that can say success for me tomorrow is going to look like this you know for me today success for me today is to get through this interview to get through this day and to figure out then reflect and how can we do this better next year that's success for me right now and i really want to re-emphasize that is that don't let someone else define success for you oftentimes look sometimes i see people they have their parents to find and again just realize that most people are well intentioned but don't let your friends don't let you know other people define success for you because when you hit it you just don't it doesn't mean much you're like yeah this is this is it this is like not what i expected and it's not what you expected because it's not what you truly want it's not in alignment with who you are and who you want to be it's a great point it really is that internal you know that not letting those those other people knowing internally what's right for you and taking that right next step yeah i talk a lot about what's the next right step maybe you can do two steps you know the next two steps but what's the next right step you know you never know what the next right step is but at least step step somewhere you'll make the wrong steps you'll make a bunch of that but the wrong steps will help you make the right ones right i've made a lot of mistakes i should have done things differently but that's everybody regardless of what you do you'll make a lot of mistakes but it's just mistakes that make you who you are just don't keep on making the same mistakes over and over again don't make the same mistake over and over and when you do recognize it is there is there one saline one big idea one piece of advice if if students walk away with nothing other than this one thing the most important thing what would that thing be that you would say if anything else think about this is one thing you'd hope for them to take away just really again that everybody has a different road in life and it's okay it's just how life is right and if everybody have the same road life is going to be boring and just focus on and some roads are you know some people have straighter roads than others some people are curvier some are narrow some have like dead ends and they make wrong turns but that's just how life is right life is that you just keep moving forward right keep moving and your destination will change right the all the other things will change and that's okay just focus on moving forward and just realize that you know people bounce back right i've seen people bounce back from the worst have a good support system be smart about it and just you know grow as a person well tonight appreciate you being an awesome person an awesome support person a great connector if students want to just learn more about you in general what are your social media handles so i mean linkedin is the best way to kind of sort of find me so you you see the spelling of my name j-o-n-a-e-d last name iqbal listen to the podcast um the no degree podcast and you know it's valuable regardless of whether or not you went to college because some people went to college and they'll kind of say what they should have done or what they should i mean they went for a little and they dropped down they kind of talked about why they dropped out so maybe you don't want to drop out so you want to figure out what you could have done or what you could have learned and that's i think that's sort of the best way to get in touch great so we've got got your contacts for our students out there remember when you go through session one session two session three you're going to have a reflection assignment at the end of that assignment there's going to be um an area for you to indicate if you want to be a part of the raffle and uh janae is going to meet with three students we're going to randomly select for you to work with anything that that the three of you you want to work on and so we just appreciate your time your effort and for you taking the time today to be with us and show up here you're welcome the pleasure is all mine thank you so much have a great day everybody you're gonna move on to session two your first session session one you're gonna go log into your netpers account and you're gonna join your first session and we hope that this day um gives you at least one nugget that you can take away with you for the rest of your life

please call the role sure Mr griam here miss hen here Mr White Mr chairman you have a quorum thank you uh please uh rise for the pledge get out of the chair here we go oh it's waving that's very nice uh I pledge allegiance to the flag United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all okay um uh M Dr Solen is there any public comment for the policy meeting so far uh there is not Mr Grio okay great I see Tim White has join the meeting as well as his son I won't say his name because I don't know if you can like publicly say a name so I say his son um oh there we go Deon we just finished bath time so we're putting socks on now but I am listening okay well Jeff um um H as I was asked before the meeting began I was asking if for the title 9 policy here uh if there are any uh Amendment or any Chang to it so I guess you had a a presentation so yeah and I like I said this is this is you know pretty dense reading um yes because it's revision to title n law which is pretty comprehensive so I thought what I'd try and do for you guys is just kind of Hit the highlights and I I have to um say I appreciate uh the work that Tracy hussy put into before uh she moved on um and seeing as I'm in invoking her name I I want to pass along my condolences as she lost her mom yesterday so my God condolences know on behalf of everybody in the chesher public schools family we feel you know terrible I'm sorry her dad it was her dad oh I'm sorry her dad yeah yeah um yeah and her uh unfortunately her mom is also ill um so it's been a really tough run for her and you know express our condolences to her her mom and the rest of her family um not the bright way to start off a meeting but um you know we have to plow through here our title n update um so basically you know I'm GNA try and avoid going into the deep dark history of Title 9 and all the challenges um the all the you know changes that have come about and everything and really kind of focus on what has changed between the old Title Nine and and the new and what does that really mean for us um so really it was meant to address a lot of uh sexual uh misconduct issues at the Collegiate level and a lot of uh the law has been tweaked to really mirror uh Collegiate and and U you know public education uh K through 12 so um basically it what's interesting here is that everybody has these assigned roles it's prompt until it's not um it's designed to be Equitable for the the accused and accuser um supportive measures need to be put in place it it maintains a due process and uh speaks to remedies you may remember you know we've talked about Title 9 on the board before but um really it's about sexual discrimination is at the heart of that so requirements we have to respond equitably promptly to actual knowledge of conduct so you know it's actually a little bit of a higher bar but um we really will will respond our goal is to respond to um any anything that we consider to be um uh and I want to use the exact words here uh the the any potential sexual harassment uh by anyone is really sufficient for the our our trigger to respond um so you know as has been the case we and you'll see some highlights in here things like with the victim to discuss supportive measures in the process and we do that now if somebody were to file a complaint um knock on would we haven't had a complaint uh to this point this year um if a formal complaint is provided the in and this is Again part of the roles there's an investigator there's a decision maker um and then there's an appeals process Tim thanks Jeff just for Clarity on this is this the legal language you're using and I say I give it I give specifically I'm just wondering like actual knowledge of conduct conduct versus actual knowledge of alleged conduct not to I don't want to get too into Parson Hees butal piece yeah the actual knowledge is the one of the changes in the law um which you know I think folks uh understandably um were kind of put off by that it changed the language to make it like I said almost a little bit of a higher bar but um anyway the complaint is provided an investigator which would be somebody at the building level um collects the evidence drafts a report for the decision maker we're still working this process out with our our legal team about who that should be but uh for Title 9 uh we were looking about it because of the changes in the roles shifting this process to um a different administrator than it was Tracy hussy um so shifting it away from the PPS director to another administrator and then she the robin would play more of a role in the appeal process um we've already begun Title 9 training for staff uh where in the process of getting more of the word out as we revamp our uh website we will of course like we do on our current website have locations for people to learn more and file complaints it's just we want to make it clearer and easier to understand with the new law so when are we required to respond again actual knowledge of any of these issues quidd pro quo you're probably familiar with sexual harassment unwelcomed um and severe pervasive conduct uh and then anything that violates um federal law so again we want to um respond quickly uh to address these issues meeting with victim and parents supportive measures are um should the these two individuals be in contact with one another uh you know if if that's the case um the it's the grievance process is really interesting in this whole whole protocol um because you have to follow the investigation process complete the process send results back to the parties for review we never identified previously who the parties involved were necessarily um directly but now that's a a requirement under this law uh we have to evaluate to determine that make sure nobody has a quote conflict of interest in the process um and it's really only the case when there's an alleged misconduct against the staff member um and then again we have to include a presumption of inoc innocence for the respondent um so what we do pretty much like all of our uh investigations now we gather as much information as we can and then we use that information evidence to identify whether or not it's met the threshold for sex ual harassment under Title 9 and then we and this is the new part provide 10 days for both parties to review and respond um and again a lot of this was driven by uh sexual misconduct issues at the Collegiate level where you know in dorm life and things get a little bit dice here uh and so there's a a much different protocol though even now for us at at the uh School level so we can offer an informal resolution process for those involved uh both parties need to voluntarily agree in consent and writing to resolve the situation um and we again we haven't had this play out yet in our school system I'm sure at some point it will but um it we don't have experience with this yet so this is kind of the the process there's a notice um that this allegation is out there we conduct the investigation uh we issue a written report and the decision maker um it's not the same person who's the investigator or the title N9 coordinator makes a written determination and frankly we haven't nailed down who these individuals will be at given the change in the law covid and um change in their title N9 coordinator with Tracy leaving right now Robin is acting as the title nine coordinator but and I would be the decision maker but we're still working with uh still getting to learn the law and still uh waiting to work with our uh attorney to determine you know before we set these in stone uh at some point before the next school year so appeal and dismissal process um this appeals are are limited to uh situations where there may be an error in the in the procedure um or new evidences presided or there's a conflict of interest the the it's not um necessarily Appeal on any grounds you can appeal based on these grounds identified here or I could be dismissed on those grounds so we have to keep these records for seven years um that's not really uh unique we you know everything in our world has a record retention policy uh so uh we do have to keep these for a for a seven-year period so just to give you a hint to what the um claim you know what the uh the investigation report may look like for example so name date of birth grade identified or not relationships and these are all things that we would typically record what's different now is we make how how the victim feel how it impacted their access to education because that's a component of the law um you know what was it violative or what district policy and codes of conduct were referenced in the investigation um so again this is the Unique Piece that we stop here and share findings with all parties and allow 10 days for review and ask questions before continuing and that's really unique like for us we you know we don't typically say here's what we think we know what it's almost like an appeal process built in um so then we have the two different roles here again investigator and decision maker um so there are some some wrinkles to this that are pretty unique and so we're you know um waiting to see also what other people learn from this experience uh other districts that may have to do it see what our attorneys learn from this experience walking through it um and hopefully somebody else gets to be the guinea pig on the process hopefully we never have to use the process but um you know we want to be prepared in the event that we do so we're trying to let other people learn and then we'll implement it uh Jeff we have some questions this a good question okay uh Katherine you were first uh yeah so the notice that is given to all of the parties with all of the information and the findings so far um that is something that is is that become public record or no so but but the students and the parents all have access to that information correct and and I think that's a wrinkle that is unique they oh if you're and once we disclose it uh to party how does it not become potentially on Facebook in a nanc I I don't know right and um sort of as a followup assuming God forbid it's a it's something that could rise to a criminal sort of situation um I I don't understand how how the investigation by the district uh would sort of coordinate with the police department you know I'm sort of I don't understand what that ends up looking like yeah so when we have situations where uh alleged sexual conduct is violative of state or federal law um generally what we do before we initiate an investigation is to educate the person making the allegation so you know to to help them understand that what you're sharing with us is a violation of Law and you know we we've work very closely with the chesher police department we tell the victim is this you know why don't you think about this as a mom and dad and and victim why don't you know if you want to pursue this through a legal juncture you can and because that it's if it's going to be legally um investigated for a violation of law then our experience has been that uh a trained interviewer for violation sexual violation of law um should be doing that interview first and not us right and so you know we encourage if you want to go down that road to literally go down that road to to the chesher police department and and go there first and then we can there's separate tracks on our end we do we can do our own investigation as well right so I guess my question under that set of circumstances is are we legally obligated to go a se you know a parallel investigative track in order to it depends on the situation yeah the age of the individuals the allegation I mean certain things would be um required to be DCF referrals um you know so it really depends on the circumstances but yes we could be required to report okay thank you sure Tim thanks Adam um so Jeff thanks for bringing this forward uh it is a it's important and uh I mean this is something I kind of in a different but similar topic I brought it up in the meeting last month so I'm I'm glad that uh this is getting highlighted here I could have miss this I'm not sure does this relate to only things related to school what if there's a party on a Friday night totally unrelated to School are we involved that's a great question the um law as it's been kind of Rewritten more explicitly indicates that uh schools must respond when harassment occurs quote in the school's education program or activity which includes location events or circumstances over which the school exercised substantial control over both the respondent and and the context in which the sexual harassment occurs so you know if this were to happen at a party on a Friday night outside of school or something then no not necessarily but it doesn't mean that it can't be bullying or three other things that would fall under our purview and I'll be honest I mean being a high school principal for several years things occur um both in and out of school that are very delicate in nature um and that we often will consult with our attorneys on the best way to resolve this issue for the parties involved um including us obviously we have to follow the law but we also want to make sure that any alleged victim is adequately protected ating the rights of the accused so it's often a delicate balance on some of these much more sensitive issues okay thank you and um one other point in somewhere in your presentation you mentioned PD it didn't look like Police Department what what's PD stand for uh professional development oh all right yeah sorry yeah sorry okay got it no that makes sense to me I know that acronym I just wasn't focused well in the context it doesn't look as normal okay all right so you're you're thinking you know other people hopefully will be fast f slightly faster movers on this maybe figure some stuff out your goal is for next year um to get people in place to fill out the different roles for different schools something along those lines close uh you know we have to follow the law now oh sure and so when these things occur we will follow the law in terms of designating you know uh right now we do have a a um Title 9 coordinator and it's it's Robin an carry and you know but we're that's definitely in a point of flux so you know I wouldn't say that we're committed to that for a long time um we're currently monitoring it and we'll consult further with our legal advisors in the in the spring and then lock it down for moving forward does this by its does this by its nature uh sort of require administrators or could teachers do it no these rules it would be administrators yeah okay um I'm sure you know th those people are trained in and questioning people dealing with situations the legality of these things um so yeah we would it would be an administrator okay they they do these investigations now um it's just a what all this is is kind of like a different set of rules um to the investigation so we would keep it with that group that's much better versed than these things um and and just you know make sure we're following the revisions okay thank you sure uh Jeff so all of my uh training has been in in the workplace and or for for the workplace context so in this instance this this Title 9 uh policy and law federal law covers both employees of the school system and potentially student to student to student harassment and potentially teacher student harassment any stff member yep any any adult to or from a student and any you know to or from um or to an adult so it there are um and we'll when we flip over to the policy here real quick I'll show you where it's outlined for both Personnel non-certified staff policy revision and also student policy revision right okay and then I guess and then the second part would be um you know in all of our our prior years when we talk about furpa uh if if the uh any of the uh victims or accused are under the age of 18 how does this new disclo these new disclosures affect furpa is there any guidance on that well it's interesting because you you know the state department of Ed and you have the office of civil rights and you have a couple of different bodies intersecting here that don't always speak the same language so I frankly Adam that's another one of the reasons that we want to try and push back a littleit bit into the spring before we nail some of this stuff down because this is a federal law um I don't have to just wait for something to happen in Connecticut something could happen in Kentucky or any place else and we'll learn from that uh in how it relates to furpa and how it relates to conduct in on school grounds and what actual knowledge really means um because a lot of times laws um will outline what things mean in the courts paint the the much more detailed picture through decisions and so you know I'm hopeful that by the spring what in areas may look a little bit vague or or in practice seem a little bit wonky uh our attorneys can have had some exposure to to help us not have to like guinea pig this you know when we do have to deal with it so if you guys want to take a quick look at um the the links I can pull up here excuse me a second I'll share screen Jeff we looking at 4000.1 uh yeah that would be the first one the regulation oops and I was looking at this on my phone I didn't notice the cave uh graphic at the top but so so this is a draft policy from cave that we're looking at correct okay 4.1 okay I have that sorry thanks for your patience so you know basically in the the sample policy um it outlines uh both student and staff um sexual harassment through title n the definitions are the same um like basically you were just saying Adam everything is the same for the adults in the workplace as it is for the students it's a law that um is interpreted the same across the board for all parties so we have both the policies um to revise and the regulations were revising to conform with this new law and to be clear this is um strictly sexual harassment or is there a difference between harassment and um discrimination is or is it does it cover both things or is it just the Act of harassment and that yeah I think what what the difference is Adam is that in a in a title 9 discrimination case uh the key language being it hinders the individuals access to education um it's it's a discriminatory uh act that hinders their access to education harassment can you can sexually harass somebody not necessarily hinder their access to education but still be harassment um sexually harassing Behavior Uh and I I would say that it in many cases although not always that harassment um stops short of discrimination um that it's not always hindering their access to education um and so that's what I mean like these are sensitive and kind of nuanced very um specific to the situation uh and I'm sorry I'm not coming up with a good example off the top of my head but um we will often sit down a group of people uh on any really challenging decision we make in our organization and try and run it past two or three other people that are knowledgeable on the area and you know we'll we'll figure it out that's why you know I I know I brought up before central office to student ratios and like why is that meaningful well you have these student issues and they can be you know when you're talking about sexual harassment or uh violations of law in a sexual context you don't want to be out on that limb I don't want our people making that decision on their own um so those things get kicked up the chain uh pretty quick and we put together a team of people to evaluate that and so that's why I say you know why is students to central office staff relevant because there's less people at the top of the chain to be making these decisions so that's um we we definitely work collaboratively to make sure that we come up with the the best decision for our our district and and our families and our kids but often oftentimes with uh support of our legal team if necessary right so but to be clear this is harassment and not discrimination that's a different level of title n is uh a discriminating discrimination law but it it crosses over here with sexual harassment it's so it's sexual discrimination it's right in the policy the in the definitions right at the start of the policy and it okay and that's why like I said this is really difficult because there are multiple pieces overlapping here and then you if you want to have even more entertainment here you can throw bullying into the mix and where does this fit into this because you could violate all three in one one F swoop um especially now with bullying um potentially being a single act and not repetitive act so at the at the uh top there you see discrimination when you're denied participation in benefits and programs based on gender uh then you have sexual harassment any of the three types of you know that we talked about quid proquo hostile environment is the the term for the second one and then a sexual assault so they they really kind of intersect here um and so we we would investigate any sexual anything that could fall into this realm you want to rule it out and just because it doesn't fall here doesn't mean it's not sexual harassment uh or bullying so we start with a very broad approach to these things it could be anything we try and gather the information and record everything and then we as we learn more and more information we see which bucket it fits into and it could fit into multiple buckets and then we pursue those buckets right and so I guess what I'm getting at is because these are very long policies or draft policies all of the language and definitions in here are federal law nothing in here was written by C right this was just they took federal law and they put it into this and called it policy 4,000 I I wouldn't say that it's verbatim but you know there may be tweaks I mean I would have to check with um what's his name Carol Tony or Lou but I it from having read the law in readit in several places I can't readily determine differences it looks like the law I I I can't I mean because you said like you said it's many pages I it's 37 pages I I couldn't tell you anywhere has there been a a subtle tweak I couldn't definitively tell you that but it looks like the law of me right okay so after so if we move for first raing then I'll we'll make sure that we we still need review just to make sure right yeah I mean go ahead and continue on where like for example um I'm not sure what page eight it says note the final final Title 9 regulation specified decision maker and the investigation and adjudication of formal complaints cannot be the same person as the title n coordinator or the investigator so is that a note that they added for clarity I believe it is you know but it's it is the law it is definitely the language of the law um so but we can ask him you know where are there anything like that besides the one I just pointed out so yeah these are the yeah yeah the policies um for that are are outlined and then we have um just looking at the Title Nine yeah so that covers both policies around Title 9 the 4,000 being the uh student uh and 5,000 being staff right Carol I don't have that backward right 4,000 is staff and 5,000 is they do have it backward that's why I asked all right okay um so does that uh end the official presentation Jeff it does a bad policy sorry that's a I told you it was meting when we got started yeah yeah uh yeah 35 minutes that's not too bad really considering all the questions and everything um all right so does uh do other members have questions or I mean there's a lot here um so again it's only a first reading get that clarification and come back and take another look at it next month okay all right let me see I lost your scre no questions right now so uh shall we move on to um our bylaws for second reading does that sound good for everyone we we um had the Personnel certified non-certified alcohol drugs and tobacco missed that one that was at our last meeting if you recall we were really taking a look at this and I um discussing it again with Carol and taking a look at it I I did ask our attorneys to review it because when I had an initial on thefly conversation with them they said well with the legalization of marijuana you know we want to just double check the language on that um and they basically had some of the same concerns you had and I don't have a definitive response to that yet again that's not a a mandated policy change it's an optional policy change so I didn't tell them let's Rush order this or anything so you know I would just recommend that we table it okay sorry I'm on mute there we go okay so uh so we will uh table that because I did see that you add there looked like a paragraph had been added uh at least I I don't know if that was the initial ad or if that was added after about any uh product derived from uh hemp or cannabis THC or no THC I don't know if that was new language or not or if that no that was the Cade recommendation okay all right so all right so we're just going to table that for now till we get more legal guidance okay great um and uh we do not need to make an official motion to table that we're just gonna we'll just leave it out there okay all right very good um okay so we we'll pick up uh 93 21.2 do we have to make a motion to move the other one for first reading the other ones um don't we usually do that the we do it at the end I think yeah usually we do the Motions at the end but yeah just do everything at okay all right sorry thanks thanks for bringing it up though just in case but yeah we definitely need to do that um and I forget the difference between the two one was uh 93 21.2 the um Governor's executive order I believe yes 22543 is the one that could be ongoing after if I'm correct right correct okay so anyone go ahead go ahead yeah uh there were a couple let me pull that up because I did want to point a couple of things out on that the uh bylaw time place notification electronic board meetings uh that you know as you said Adam was that's the the uh covid related and that looked pretty straightforward the um next component though the bylaw attendance at meetings uh that one it's really open to us if we want to go down that road or not um so you know starting first with the um the time place notification of meetings the only couple things I wanted to point out on there to you were uh that it does talk about internet chat discussions um and we you can see those when people put stuff in the chat I would just want to confirm with Mike that you know those are visible um in the recording uh because I haven't gone back to look at that so uh they are i' I've gone back to look at uh previous and you can see it come up yeah or like SMC that kind of stuff it's not it's quick though so it's not um you know you'd have to kind of know that it was coming or know that it was a you know something that could happen for you to know to know it does show and it will show and it will show in the replay on YouTube so the popup window appears but not the scrolling chat correct okay oh yeah so it's very quick so it's like when you hear the the the blunk the blip sound and I think what we just want to do is make sure that board members know I mean it's one thing to type in question um and I think that's predominantly what happens people aren't writing a Nolla in the the chat box um but you know understanding that that's not really visible to the public we should keep it a little bit more um cryptic in and and speak you know whatever is on your mind um with the um another component there it says the public will provide an opportunity to make comments in a place so designated in the agenda these comments will be um submitted through the means on the video softwaring now we have done we've provided a lot of public comment opportunities over the last six months we haven't always followed what they're suggesting in the Cade policy which is um that you have to state your name and everything for the record and I I think I don't know that I pray that we don't see a a time anytime soon where you know we're trying to field a 100 questions in a meeting um what we've tried to do is be very responsive to answering these questions um as quickly and efficiently as possible and getting as many in as we can um what they're suggesting here is that you read the comments you you say like at nine o'clock we're gonna take comment on this you can post your comments by till 9:05 and then you read everything you get in that window and so I think this is something I'm just going to recommend you take a look at that one component I will send you this tomorrow that that section and see if you w to change anything about that um the ne the last one that I saw on here that you know obviously this is just going to be contingent upon whether or not we allow electronic participation in board meetings for individuals who can't make the meeting post covid um but it says in number seven under no circumstances other than executive order prohibiting inperson Gatherings does the board approve of holding its meetings electronically that's statutorily driven we've had that conversation before the board recognizes there are many time there may be times when a board member for good reason is unable to physically present at a be present excuse me at a board meeting in Conformity with this bylaw a board member May participate in meeting electronically uh subject to the conditions of the aforementioned bylaw now that's if we adopt that bylaw which is the next item on our agenda so that's the only piece there that may change everything else is hopefully you know pandemic related and won't be with us for much longer um but if there aren't any questions on that piece like I said the only one that stood out to me that we didn't address that's a question is the public comment section and I tomorrow Carol can send you that you can take a look at it for our next meeting um but everything else looks Rock Solid the uh one that would be a more lasting policy is electronic participation in board meetings if you can't make it and I I think part of what we had discussed previously which is really the the Lynch pin is do we want to allow that or not um and we read through this again and Carol and I discussed it at length the the the choice here seems to be we do it or we don't do it um and then if we do do it the individual who has to be away will simply notify the chair and the superintendent um in advance of this meeting by however many hours or days we want to make that happen um and then we we allow that person to participate you know just my take is on this that you get into um Muddy Waters when you start to say the chair will make the decision if the person can participate remotely or not or you know are we gonna have a a majority vote of the board that they can participate remotely or not um we've looked at others they don't seem to have any language like that um it's just you know you're you can do it or you can't um so I don't know if you guys have a take on that um uh Tim before you comment um for me um once um you know once we're postco officially however that's deemed whether it's by the the federal government or by the governor um I don't see why this would be necessary anymore because it does muddy the waters quite a bit as far as voting you know attendance and um you know we obviously uh doing uh meetings remotely is it's certainly been a great uh convenience and and of course uh allowing us to engage in safety protocol um but once I guess we've all been vaccinated or cleared to to meet in public again I I I would think that this would not to meet electronically like that would not be necessary I think uh what was it a few meetings uh ago when cther St to attend that was quite a not to make you feel bad cther but it's just more it was a um an a burden on Mike to have to set up the screen have all of the microphones so that you can have that uh that conversation and to meet all the Foya um requirements that were also required to to meet um you know by St law um so it it creates perhaps an unnecessary burden um a member have that option either you can make it or you can't you're elected to perform a duty and it's you know either you can be there or you can't um so that I don't know that's just my thought on it uh let's see who's Tim go ahead yeah sure I so I wouldn't want to see it so generally I support the idea of allowing remote and it's the same reasons I gave before I don't want to see anything get abused I don't think it needs to be a choice of the chairman which whoever the chairman is could make it political I totally get that I I think that it just becomes allowed um and it just shouldn't be abused in a way but I go back to what I said a few months ago which is I imagine I'm not the only person who has thought about running for office and it crosses the mind like can I cross cross my mind can I actually make all these meetings it's a difficult it's a difficult um lift particularly I think I haven't had older kids yet but at least with younger kids I think that's something that probably goes through the parent the mind of parents with young kids um so I think it would provide a little bit more flexibility I totally get the part about the administrative burden on Mike uh but I I think in general I think it would be worth while as long as it doesn't get abused by people so I you know anyone makes a choice to run for of Ed I think there should be an expectation that they would be attending meetings on a regular basis and be available to the public but I also think that there's certain times when you know you can't get a babysitter for whatever reason and you're not going to be bringing a four-year-old to a meeting that's going past nine o'clock yeahp but the Topic's important um and so that's where that's where I'm coming from Catherine go ahead so um I was thinking yes I've agreed with Adam um in his um analysis and now I'm hearing what Tim's saying I'm just wondering if you could have a policy that says that you know you a board member can sort of make that election like once per school year or twice whatever it is like limit the number of times that a board member could participate remotely but and however it should be for a good reason because it it is burdensome and I know exactly what you're saying adamy when when I participated um it was it was cumbersome for for all concerns so um you know but I know that there are times when there is something important that we all want to be able to you know participate in the discussion about you know a particular issue or or actually be able to um cast a vote and you know if there's a really good reason but then who decides what that is so I guess maybe I'm heading back to it used to be that we all had to be there or not and you know until covid came along and we had this you know everybody got used to these electronic sorts of meetings um if you couldn't make it you couldn't make it and you know I guess to Tim Point um while we may want to encourage as many people as possible to run for office that there is a respon you have to be willing to make the commitment and um if you have to miss a meeting because of something like you know you don't have a babysitter or in my case it's usually because work interferes then that's that's a problem you know I mean that's that's on me or whomever so um so I've talked myself around into a total Circle um and I I guess I think maybe it's too much of a slippery slope you know it just could become very unmanageable so much as I'd love to have the convenience if necessary maybe it's not worth the a you know not worth the aggravation from a number of you know sides um Jeff to be clear we're talking uh we're talking about 9325 is it yes only like six paragraphs right yeah and uh so yeah so I'm looking at that and it's like there's still a lot of stuff here that just in these paragraphs that I think would need to be massaged as far as you know right now board chair is still in there um at the end it talks about uh having a roll call vote because someone because someone is there and that's not necessarily um uh that doesn't necessarily coincide with Robert's Rules as far as a requirement usually uh a roll call vote is something that the you know the chairman or or the board would determine if they wanted a roll call vote usually a motion is involved in that not a bylaw um so there's a couple of things in here that I that I question I think there was some reporting requirement as far as something about town hall if I recall I don't know so yeah so there's some things in here that that I think we may want to take a look at before we even progressed it to a second reading anyway um so I think uh we should we should PA at least pause on this um on and just and as part of our report part of my report at the next business meeting to sort of discuss what we talked about and and see if there's an appetite for it to continue um and and if so then we can really work massaging it to to make it workable because right now I think it's a little raw in its current form so um do do the rest of you agree that we should pause on that one for now yes yeah okay all right so we we'll pause on that one um yeah fine with me okay until we have a a better feeling from the whole board is to see if we should continue with it or not because if not then was Wast yeah well I think just a couple points to keep in mind is I mean this could who knows how long a covid goes on you know the governor the legislature could make changes themselves on this I don't think that's I don't think that's crazy or farfetched um and also technology is changing too and you know I've had people say to me like why can't you say you can't have your meetings in humiston or whatever online can't just use your phone for FaceTime or whatever it might be I I really don't know but I mean I see the point that people are making which is technology is improving rapidly so even if it's not something that's you know administratively too burdensome on Mike right now you know a year or two from now this stuff could be out there where it just the expectation by the public will be do it right and like for me like I love I think these meetings that are on um these the zoom or um or Google gole meet um are more engaging to the public and if you want to go back and see something you can hop on YouTube because we we we're allowed to put these on YouTube go back and review a meeting if there was something of Interest or public disclosure a lot easier too so I don't know we'll see we'll see what happens um so for now um I guess uh we can move forward 93 21.2 because that one is just sort of administrative requirement at this point um where the other one could be more long lasting so we'll pause on 93243 so that being said uh Jeff would you like to move on to other section I'm guessing you have some reports there actually oh yeah just a point uh before we move on to other stuff do we want to make a motion because I thought we had one going to a first first reading one go into a second reading or do we do that at the end because um yeah I mean you know what before I forget why don't we just go ahead and do it there's no requirements to do it at the end all right so uh who would like to make a motion um for the uh uh 4,000 oh no we're going to pause oh wait no I think four 4,000 we doing a first reading and then 9321 a second reading yes is that it CBD okay yeah pausing pausing on 4 5145 we we have to make sure both are in there because it's the student and the staff versions of the title n okay so who like 5145 yeah yeah yeah okay okay yeah all right so who would like to make a motion on uh the first reading I mean I can't go ahead Tim go ahead Tim so make a motion to send policies 4,000 400.1 and 5145 point4 to the full board for a first reading second do I have a second Katherine a second um okay the uh the motion is to send uh policy 4000.1 51444 uh to the full board for a first reading um is there any further discussion um seeing none all in favor fantastic all right um motion for the uh second reading Tim go ahead uh yeah um I make a motion to send policy 93 21.2 to the full board for a second reading second uh motion on the floor uh to move policy number 93212 uh to the board for a second reading um is there any discussion uh all in favor it is unanimous fantastic okay um um and for the record we are uh pausing on uh 18231 421 18231 and uh pausing on 993-2543 for uh further guidance or uh further review okay Jeff into the other section all right so um two items you know we talked about employee status notifications uh and incorporating that into the superintendent report at board meetings which I did the other day um talked about any staff that were coming or going so you know that's kind of what we plan on doing just moving forward based on the conversation uh the certified staff who came and went and what their their status was the other item that we've talked about previously um and I'll share with you right now is the um the coaching certification process as we've talked about before basically um our protocol is such that it at the onset of the season um whatever season we're in the athletic director and principal at the high school meet to they first of all review all certifications and meet to confirm confirm that they're settled and then they send that to um Vin maiana and we review that to make sure where is everybody is everybody all set um if you saw the report from um the Hurst media Connecticut Hurst media they found over a hundred coaches without certification in the last couple of years in in um in New Haven and Fairfield counties um you know makes ours look pretty poultry thankfully but we don't want it to happen to us and um so as I said we revamped this protocol and this is what you know this is basically what it looks like on the administrative end where we have um not just coaches but also volunteers um gaining their certifications so this is where we are for the winter as you know uh the state has put a a freeze on all winter sports maybe freeze isn't the right word for winter sports but um they've paused the winter sports until after Martin Luther King day um so right now we're not playing anything obviously no groups larger than four um but when that um you know I'm thinking this month uh nevertheless we will look at the spring season um and I know I've mentioned to this group before some of the other changes we made is right on the teacher evaluation or the coaching evaluation form uh at the end of the season we've changed it to include the date of certification expiration so that that needs to be filled out and it's just another set of eyes on it at another point in time to make sure that it doesn't get missed and um you know I I know Steve uh lost a lot of sleep over the situation and um came up with a positive Solution that's worked well for Mary and for uh us as well that's yeah looks like that that reporting um uh seems to be uh working well um do we have the fall a report too uh for I wasn't there there was volleyball and I know football had practice so I'm guessing you still need to be certified to conduct a practice Yeah pull am I shoot um while you're looking so um so how was it uh how is it certified does it is it because does the report gets sent to Vin like from Mary's email and is that that what you use as a certification saying that since Mary sent it via email that it's assumed that she and and Steve went over it and that's how you're certifying it or is it a physical signature or how no it's it's shared through a Google doc and you can see the revision history so you know it was shared but um because it's not always always necessarily shared with me I'm having trouble pulling up the fall one okay were we given that document because I didn't see it I could have missed it okay let's see if I can find it here well if you don't have access maybe we could just put in the minutes that you'll you'll share it at the uh the business meeting perhaps if you need to get access to the actual report uh ongoing it's make only Vin had it or something like that yeah because I think it was shared with vin I mean I I mean I can get I asked for this one for this um for the purpose of this meeting I didn't asked to go back to fall because I know that was already resolved that was already yeah completed sorry all right so yeah maybe we could get it for the business meeting that'd be great sure okay um all right so that'll be noted in the minutes um is there any other business to be brought uh uh to the policy subcommittee okay um seeing none uh I'll uh entertain a motion for adjournment oh that so I was that a silent uh motion motion to adjourn sorry okay now Katherine I see a second uh is there any discussion on the adjournments seeing none all in favor all right is unanimous this meeting of the policy subcommittee is adjourned thank you everyone thank you

owned Railroad and it's a public agency um and one of 11 High designated high-speed Railroad carers in the entire country uh they're doing their best to protect that right of way yep no I understand that it's just that the fact that it parallels North Main Street that's fine but you can't get there so there's really you know the the only alternative the only thing that you can do um to get uh along that part of if you really want to be near here on River Drive is to ride on the sidewalk of along North Main Street so so anyway but yeah we can talk more and uh I'm happy I I'll be at that meeting tomorrow night I'm really excited that we're really talking about the bamer tunnel because that would that would ease this a lot we lost sah lost the chair oh there she is sorry I don't know what went then but I'm back can I make can I ask a question go for it I'm like there's nobody to call on me I don't know um I just had a question I wanted to Second the the comments about um the accessibility and the comprehensive nature and the excitement about this plan I second all of this those um I had a question more about I guess about process because this is the first time I'm doing the kind of Master Plan process as a commissioner um so if we vote to approve this or vote to recommend that this get distributed um and then there's a period for public comment and then it comes back to us is there a what is the means by which we know what the public comment yielded if anything like do we do we receive that public comment or do you filter it and report to us or how does that work oh you're muted muted not my best meeting um during that during that comment period we will actually be aggregating those comments and part of the report back to the Planning Commission will be what was heard over that time period um uh admittedly there might be some of those things that result in changes or adjustments to the plan and there might be other things that we will acknowledge that we receive but don't result in any adjustments to the plan but the short of it is we will we will bring all of uh those comments to you and summarize what we heard from what entities Partners the public and ultimately bring you a draft version that we believe is reflective of the aspects of that that we think should or shouldn't have been adjusted and at that point that will be really where you are making the determination that yes this is the final version of the document that we want to guide the land use policy and you said that timeline is about two months y so we would expect this to come back early 2021 um so uh just process-wise um this will probably appear on the city council agenda in early January um then there'll be some distribution after that so probably March I would guess is time frame okay that's all for me commissioner hamers Schmidt what is the process first stakeholder engagement and distribution of this well there's been a lot of stakeholder engagement through the process of developing the plan but the the uh act itself requires us to send it to adjacent jurisdictions we send it to all the public utilities we send it to the county and we send it to semog um because this is a transportation plan we to go a step further where we also send it to the Michigan Department of Transportation and the Wason County Road Commission um so so this is an opportunity for all of those stakeholders to see to see that it is also generally an open public comment period as well for any additional feedback to be provided on the plan I guess that was really when I said stakeholders I more meant like resident engagement like how you know I know we've had some trouble with like people even just being noticed about things like with our meetings like how are people going to know that this is available for them to comment on and I preface I mean I I'm well you know Brett like I've been doing a lot of like my own soul searching when it comes to like racial Justice and social equity and I want to make sure that like all of the voices in our community and like I acknowledge we are 70 something percent white but like we need to hear from these voices that we typically don't hear from and that might require Outreach in ways that we don't typically do it and so I was just wondering if there's any sort of plan beyond the like I don't know posting it on next door or like whatever the traditional things are like here it is here's a survey this is a really big important plan that impacts everyone that lives here or that wants to live here yeah and I um I think those are great questions I'll I'll start and then if Stacy and Nei want to jump in it all um and one of the aspects of of that it doesn't answer the question of who we've heard from but Equity is a big component of this Transportation plan as well and so um I personally am pretty proud to be part of a a community that is starting to reflect that in their policy documents be it Transportation or climate and you name it and so um but um apart from that this um Eli and particularly some of the partners that he works with directly in in his and his team in the public services division um are actually uh the creators and sort of gurus of something called the city's public engagement toolkit um which actually has a lot of resources that um helps to guide us to make sure that we are reaching out to those populations and communities that maybe we don't hear from typically um so um I would um suspect that that was that had happened more successfully um on this this project because of the integration of that work into this team um that tool is available to everybody in the city but um I think um just the sheer number of projects that are being done out of Public Services on transportation and capital they are using that tool most often and so I guess I'll stop there Eli and Stacy if you want to speak to do you feel like we were successful in that regard or do you think that there's some more opportunity in that regard well I'm going to uh jump in and say that there's always room for improvement and that um our sensitivity to this uh particular engagement uh aspect uh was uh important from the get-go um we did uh take at least one proactive step and uh we hosted a public open house at the peace um neighborhood community Center and so um that is uh one uh specific and direct uh aspect that we've added to our uh community outreach uh beyond that uh we did go through an exercise of identifying stakeholders and then creating contact lists where uh it's through our Communications office that um most of the communications that we do as a city now are broadcast email or uh we do have uh through the Communications Department the ability to do uh social media blast and to the extent that uh through the development of our uh public engagement toolkit that members of a variety of neighborhoods have identified themselves um we have added those to our stakeholder list and have been receiving the mail outs um I'm really proud to say and I can't speak to the diversity of the engagement but I know that uh through the Sam Schwarz team Stacy and her colleagues had constructed several uh online uh engagement opportunities and we literally touched thousands of people that we had never uh seen before in our transportation planning uh processes so to the extent that um I can't give you uh the specific specific um communities that have engaged with us I can assure you that we have used uh our best ability to reach out and that there are some um I know our Communications and public engagement staff have been attending our meetings and we have um the um questionnaires for people to fill out as to identification of a variety the personality uh person personal character istics and so there is some reporting of that uh but I as I said at the onset of this response uh we really need to continue to work harder to do a better job of reaching out uh to the full array of our community I would just add we can follow up on that um with that distribution you know there is a a network of folks that have expressed interest in following this process that Eli and his team have we have our normal uh methods of distributions through our you know go delivery service we can do social media and the like I I would just say that oftentimes when we my experience is when we take on those broad um uh notification we get very similar patterns of response so um it's it's it can be challenging probably because the the way to do that is to do a much more targeted narrow distribution and solicitation which isn't always the best approach either because it really is intended to be a CommunityWide but um that's something that we can certainly report out about about how we made that notification aware who it was shared with and we can include that with the actual feedback that's received as well okay yeah I mean I think like to me and again I'm not an expert I'm learning about this too um I appreciate like that you guys are trying to do a lot more and I appreciate that you recognize that you can always do better um yeah I think like like an approach where it is still the the broad CommunityWide approach but also like if there's an opportunity for targeted like in my opinion like I think we should be trying to oversample some of the populations and I guess I'm specifically thinking like black residents that we don't necessarily hear from like if there's churches or or something that we could go out to I I just you know I I also really appreciate that Equity is like very strong throughout this plan but you know I think that it's important to have that perspective from like black residents and other residents of color because they just have different lived experiences than like no offense to any of us at the table here but like you know we planning Commissioners and white consultants and White City staff um so even just like having having some some different eyes on this to make sure that like this is saying the right things and like communicating what we want to do like I think we all have this intent I think it's just important to make sure that it's kind of triangulated and maybe there's a little bit of room for improvement kind of along those same lines like out of the 22 um strategies or whatever you called them like I noticed that engagement is number 20 and I'm not assuming that any of these are in priority order but it sent a bit of a message to me that like Community engagement which I think needs to happen in like a lot of these different strategies is like so far down that list so I don't know if that that was intentional or not but like if there's an opportunity to raise that up that might just send more of a message that like we're serious about this we're serious about doing as good of a job that we can engaging as many people as we can because like literally this plan is touching like streets everywhere in the city I don't know if if Eli you want to comment on that um but I would say for the engagement I mean we I saw it as being important and that's why it is one of those 22 Key strategies and so and I they they are not in order of priority um and it's just to say that that is a key strategy and it shouldn't be looked at as not something that's not important and I think it's also a matter of I think the city probably does public engagement in all of its projects um any right now you know it's not like we're saying you should do public engagement where you're not already so it's a matter of um adjusting the way that engagement is done um and so I guess that there was no specific thought into it being number 20 and not number five well maybe it can be reordered I mean like we we just don't know how people are going to view these people could view them as like a priority even though they're not intended to be a priority I don't know maybe I'm the only one that feels this way but if if I would just like if there is a possibility to try to move it up and make it really clear that like this is It's one of 22 whiches makes it important but it's like you know number two of 22 it's just sort of the message that it it's like the me and it's just the messaging of it I think um I would wanted to add to to what Eli was saying about engagement that the community Advisory Group that we convened was um I don't know if this is the right term to use but kind of a quasi public meeting every time I mean it it was open to the public did have public members attend those meetings and it was a pretty broad group as it in terms of the membership as well the core membership of that group so we did get pretty broad um representation through that in addition to the Outreach that Eli talked about I was going to ask about that advisory committee and if you had a sense of like the demographics of the people that participated or if it wasn't necessarily a set group we have the list of groups and people who were involved that we could send you okay I don't mean to I feel like I'm almost harping on this I just like I think these are conversations that we don't have they're not like always comfortable to have and it's just important for us to have them um I actually I had a couple like just really minor things that I noticed as I was well not really minor but like on page 56 when we talk about the sidewalks and like the funding sources I think it was written before the election and we passed that proposition so I wonder if that should be updated um similarly on page 27 there's a box about healthy streets but didn't healthy streets end and I don't know if there would be any data like from that I think it said something about like we're going to be collecting data but maybe there's actually data that could be included in that box since the program I think is like basically over I think the sidewalk one has already been updated and so the newest version does reflect the oh okay awesome I don't know I'm looking old version too so and with regard to the healthy streets uh there earlier this afternoon I was engaged in a conversation with uh our staff and the DDA staff there is a report a technical report being prepared for Council and that will give us the background information to uh add a little more flesh on the bones in that section right um and just one thing on like the the I liked the section about like the the mode sharing or the ride sharing like scooters and bike sharing and all of that like I'm wondering if maybe this doesn't have to be added to the plan necessarily but I'm just I was thinking through like there's a there was a lot of like discussion of equity in those sections and I'm wondering if we should be looking into options for people that don't have credit cards like and I don't know I think there are Bike Share systems across the country where you can there's ways to like pay cash for cards but just like sort of something to keep in mind like as we're thinking about Equity like there are people that don't have access to credit cards and credit cards are usually like what you need to like the apps or whatever like maybe there are alternatives that other cities have been doing um to allow people without credit cards to access those modes I would love to see more Bike Share in the city it's very exciting um and then one more thing and then I'll stop talking the name where it says like moving together towards Vision zero which is great but then when I read it says there's like these two main like critical goals the vision zero and carbon neutrality and they're presented as like equal critical goals so I'm wondering why the name just says moving together towards Vision zero and we don't have carbon neutrality if it is in fact as important as Vision zero in the name sorry well no appreciate the observation and when we began to scope out this trans a plan update the uh Vision zero safety emphasis uh was uh Paramount uh as we were moving along in our plan uh recruiting Sam Schwarz getting the committee set up getting the process started uh the city found a r renewed interest in adoped an a20 the whole carbon neutrality and I'm not going to Value one as higher than the other but I think the importance of co-mingling the concepts that we care about human health and safety and we care about environmental health and safety and the a20 stands on its own uh within its framework uh but in the same way that Brett's talking about uh other as aspects of the master plan uh dealing with land use the transportation is one of the important elements in the a20 so we kind of Incorporated it in order to have that crossover and correlation between Vision zero and human health and safety and the uh a20 which is about human health and safety as well but it's also more about uh community and environmental health so there's a crossover I hope it's not conf confusing this is the first that I'm hearing a question of why the co-branding uh but it's really um the primary emphasis uh has been the movement towards the vision zero but we clearly acknowledge respect and reflect the transportation role in achieving carbon neutrality maybe there's a way to even say that I mean maybe I'm the only person that's going to be confused by this but like I I think the title's great let me just say that I think and the only reason I feel like I'm saying like I'm saying some pretty nitpicky stuff you guys did an amazing job with this like it is like everybody else has said like it it's just so easy to read it's so well laid out it looks beautiful so it's awesome um maybe there's a way to like reward that like intro to sort of say exactly Eli what you just said like this plan like you know these are sort of equal things like this plan is very focused on like that Vision zero emphasis but we're folding in because we have this a20 and you said it way better than I'm saying it but just so you know people maybe nobody else would think this but I read those as like the two key things and I was like wait isn't it just called moving together towards Vision zero I don't know all right I'm gonna I'm going to stop talking good job guys well thank you for that that feedback and uh I'll get together with Stacy and her team we'll figure out if there's a way to uh frame it so that it it flows more smoothly together I think if we could make it longer that'd be great at least 20 longer the title too I mean title could be long try not to make the title it's a good Snappy title anybody else commissioner dish this is for like I just want to inject a tiny word of caution I totally get what I mean I appreciate everything you said commissioner hamers when the a20 plan was debated people claimed that the land use elements of that plan were a sneaky agenda to make everything about land use and so I actually think that we want to be I I appreciate the subtlety with which this plan injected some land use stuff and did it quietly because I think that that is likely to be controversial and I think there is broader agreement around Vision zero and people when they think about Transportation they think about Vision zero and they don't actually they don't necess not everyone wants to make the connection that we're making here and that the plan actually makes between transportation and land use and I think we want to be careful there I think I think we want to succeed with that connection and so I'm not sure that we want to flag it too much honestly because I think we're going to get from the usual suspect the kind of push back that a20 saw and if we can be sneaky it's better well I shouldn't say that this is being watched by people but um you know if we can be uh yeah let me well anyway the damage is done it's it's only 10 o'clock you know everyone's totally awake and watching planing commission now but you know if we just if we can just be careful about not making everything sound like like it's all about putting six story buildings in everyone's neighborhood in an arbor it will go over better and um but I do agree that it is confusing to me that we have a vision zero plan and an A2 zero plan I think we got too many zeros going somehow but I think we're stuck with it and that actually was one of the comments that I was going to make which kind of is also talking about the role of Community engagement and public engagement that commissioner hamers Schmidt was talking about I think one of the things that be controversial that we has been on our work list for a long time that we haven't really taken up because we knew it would be controversial is talking about parking it's no it's no secret now like you didn't you didn't Spill the Beans commissioner dish on that um we talked about it at when we talked about our work plan before that there has been robust engage M over this plan and if there can be additional robust engagement in the next you know couple of months before it is brought before us for a public hearing for adoption and that what is in this plan calls for the same thing that so many of our previous plans have called for but it's much more recent right I think that that actually right now what's drafted in there is that by 2022 like not in 2022 by 2022 would um remove parking minimums Citywide and establish parking maximums downtown I I I don't want to sneak that in there I want to make sure that people if there are people watching us that they know that because I want to get that stuff out now so that we can actually once we adopt this plan very quickly move to implement it and so to some extent rather than having another process that comes that includes more public engagement if there is a lot of public engagement here and if we're able to do those things very close together which I appreciate Mr Leonard you you know being flexible with us in allowing our work plan to grow but I think in this way we can do more when we say we've just had a plan or we've just you know we've just had a robust public engagement process and so making sure to again to commissioner hamers Schmid's point that it actually is inclusive and is hearing lots of voices because it's better to hear it now than when we're trying to actually implement it in my personal opinion I don't want to sync your pro I don't want to sync your plan but I I think that there's lots in here and I think the benefit of this plan is to show how they all work together and it's thing like there there are benefits of getting people out of their cars right like not just so that somebody's car doesn't you know I mean there's just benefits in all of that so commission oh not commissioner Mr Leonard I just I just wan to I just want to be clear the purpose of this is to you know the the plan is developed the the goals are developed so this stage is really about um this is what we intend to adopt that's not to say that there aren't opportunities for tweaks and adjustments but um and I I don't say that because I think what I'm hearing that things are out out of Base but um the to to a large extent the community Eng Community engagement has occurred on why these are the things that are in the document why these are the 22 strategies not in order um that are most resonant with our community and reflects the values that our community told the drafters of this document these are the things by which you should measure what goes in the plan and what is prioritized in the plan so I just I just want to be clear that when we're talking about this period of time um it is um we will we will listen to everything of course but at this time we have heard from the community Through engagement and this this is our reflection back to them and so um so the whether whether you are concerned about that being da D it or not um that you know I I don't want to say it doesn't matter it doesn't matter because those are the values that came out of our community conversations those that's why they're here it's not you know that's that's why these are the things in that plan that we are now presenting to say this is what we heard um and this is what we should get to work on so I I just want to sort of set that stage it's not to say that there's uh that we can't be more successful always in engagement and during this period of time we can share the opportunity for that same wide engagement to say that's where we are and make sure that everybody's afforded that opportunity and can try and over a for be more targeted to make sure that we're providing that opportunity where we think is best from an equity perspective but I just want to set the stage that whether it whether we desire it to be out in front or not to be out in front is somewhat irrelevant now the task before you in a couple of months and and at this preliminary stag is yeah these the things that the community told us resonate with um us as the planning commission our other Master land use policies let's let's go so great and yeah and I wanted to like and what you talked about in terms of the engagement and bringing that forward you know kind of quantifying that having that list I think that that's going to help us be able to say like listen we got a lot of feedback or we got a lot of input in this this is not like us picking it out of thin air so I yes thank you for highlighting that um I one more thing commissioner s is that okay and then um and so the other only other thing is thank you Mr Leonard for highlighting and this is what I would challenge um Mr Cooper and Miss mein to think about too is what we should get rid of not just making this additive to our Tome of master plan but like what should this is it super seed is that the right word like what does this replace entirely like can we what can we pitch out um because just adding more is not helpful I think so thank you for thinking about that and when when we see this again in three months time four months time having that um so that we can do those things together and not and it doesn't get lost will be really really beneficial I think you mean what whe existing plans is it yeah yeah I think it's you know it's useful I really like that you put this in historical context and like all of the things that we've done but at some point there are some things like Visions have changed right like this Builds on itself and it and it highlights that we've made like that we have made tremendous strides Mr Cooper and Company have made tremendous strides in implementing those but they're you know there may be some elements that need to go and I would say too and you guys know this a little bit better maybe this Mr Leonard links to our overall Master planning some of those are maybe from past Transportation plans but some of them May within not specific Transportation plans but maybe other elements of our master plan right that are that call for for example parking minimums rather than parking maximums so commissioner so thanks I just want to yeah like highlight that there will I agree like we're at the point of like implementing like adopting this thing but there will be also engagement going forward because master plan is then the recommendations to become ordinances and we have to make the ordinance changes and that requires additional engagement and so I think like we're at this engagement education engagement step and the education and the Outreach to let the community know that this is an empowering document to give more people access to areas in the city is huge and like as Commissioners like we've got the city to do a lot of dis animation and their tools and social media those things but as Commissioners and having board Representatives we are all in distributed within our own communities to share this and reach out to other rep you know community members that might not be at the table right now that we can share and say this is what's coming are you even aware of this do you know that this is coming on board these are the ordinances that will probably be impacted and changed by this in the future we encourage you to be a like a participatory engagement in those Ord exchange discussions in the future too so I think you know there's kind of AAL pattern still moving forward so I just want to say that in terms of all of us doing our part as Commissioners to continue that conversation as this gets adopted to um so yeah I like I think it communicates really well but it's it's the dissemination that we can all do to really kind of help it move forward um in that regard so yeah I get I there's one other thing I don't know I I'm just really excited to kind of see it happen I'll just keep saying it but um yeah I think that's it we're gonna see ordinances change so that's the next step but as a master planning document I agree we get a lot of feedback right now master plan documents as X Y and Z until its ordinance it's got to take that next step for a lot of those projects so there there there's more work to do as well on our part so thanks for getting it this far yeah I just want to um kind of echo not only in this Transportation Planning realm is it about ordinances rules and regulations but this also creates a um set of expectations for future Transportation uh improvements and projects so that this is a multifaceted um type of um master plan element there are the pieces that will uh become policy rules regulations ordinances of the type but there's also uh projects and each one of those implementation activities does have as you clearly and correctly noted has its own individual uh engagement process so we'll continue um you know after the plan goes through these two rounds of you know first uh stakeholder engagement and then finally the final step towards final op option that's the beginning of the plan implementation it's not the end of planning so uh there's a lot more room uh for us to go and grow in our Outreach in our communication and in the inter relationship between the various elements whether it's a20 whether it's land use uh planning and and so forth so thank you for your uh insightful input and I think that you're um clear on a path to understand that this is merely a point in time it's an important point in time and I appreciate the enthusiasm and excitement about it but we've got so much more ahead of us anything else Mr Leonard I think we're ready to [Applause] vote commissioner moin yes commissioner sve yes commissioner abon yes commissioner hamers Schmid yes commissioner dish yes commissioner Mills yes on to city council thank you very much we'll see you guys in few months okay thank you I appreciate it thanks good all right item 11 public comment this is the final opportunity for persons to speak for up to three minutes about any item of Interest public comment may be made by calling 877 853 5247 and then entering meeting ID 9751 1994 2176 City staff will select callers that have raised their hand calling on You by the last three digits of your telephone number in order to raise your hand after dialing into the meeting please press star on your phone you'll hear an automated announcement that the host is allowing you to speak Mr Leonard will tell you that too and please state your name and address at the beginning of your comments there is the lag with TV sometimes but I don't see anyone calling in it's looking sparse I'm going to propose that we move on to commission proposed business because I do have something as I'll keep an eye out yeah I have something but does anyone else have anything that they want to bring up okay Mr Leonard well I just want to um maybe put a bit of a point on um the last conversation and a bit of a challenge to us as we take on the um aspects that we are going to be leading that comes out of this plan or the other um I think it's an opportunity for us to set the example that we we want for that engagement how it looks so I I would just um ask you to um be partners in that to make sure that you know that um if NE if I hope you don't need to challenge me but I hope it's to guide me and help help help us all succeed in that endeavor so um so um you know I think um engagement is critical and it's hard and as hard as you try you can look back on it and feel that you are still lacking something um so um so that's just to say that um I I based on our work work program I think there's a lot of support um and alignment for us to really think about that creatively um as we start taking on the aspects that we are going to be leading great there's two items that I would propose um and both of them came up tonight um the one which is regulating based on bedrooms right rather than based on units or square footage right like in in our in our our districts it doesn't you know you're limited if you want to build Studios you get six Studios if you want six bedrooms you get six bedrooms if you're looking to maximize you know your rents generally you're going to build the bigger things and that comes up with parking but I think that transcends parking even if we change parking it doesn't change that idea um and so I would propose not that we change our existing work plan but I would propose that we um Mr Leonard make a a comment to add to that orange table of potential future projects that that doesn't get lost because that's not on there right now or included we don't have we don't vote on these things no no so what I what I would probably do is just add it um added in there as a notation um for our use and then um it would we could either take action on it or it would just appear with a notation and become basically more formal the next time you would prove the work the I think that's good and if and what I would suggest is that maybe if we can put the address for this proposal to jog our memory about why this was it might make it work a little bit easier and then the other one is and I asked Mr Leonard about this before because I went back to our work plan to say what happened to r4c r2a r4c in our work plan and we did take it off it had been on there forever and we took it off and I couldn't remember why and it could have been because it was hard and it was hard because of parking and if we're already addressing parking then there are still some other elements of R4 C r2a r4c that are less controversial if the parking thing is no longer the issue and that is that I want to P draw your attention to the fact that the project tonight that we heard only works like one of those Pro one of those lots is non-conforming um it doesn't it's not wide enough it doesn't have enough like lot Frontage and it also doesn't have enough square footage so the only thing that they could develop there is a single unit like that's and that it's non-conforming is not a weird thing for itself there's like 80% of the of the Lots in that zoning District which is in a lot of places in the city are non-conforming so the only way they can build anything is to combine lots and then you get to the like multiplier threshold so like pretty much you're going to see four unit buildings at least when you're combining units you combining LS you may well see more than that so that's the thing that that won't be fixed by fixing the parking but that I think we need to address is that non-conformity because it is a multifam you uh multif family District but so many of the Lots only allow for a single family dwelling and that's problematic so I would want to add that back onto the table at least with again this note and then again sequentially I think personally taking care of the parking stuff first may make that discussion easier but it's I'm just going to tell you it's not going to solve the whole thing because there's you know yeah commissioner s and then commissioner dish I guess I'm just curious about that in the circular motion of like following back on the recommendation about small projects and one of the recommendations is a threshold for not site plan for maybe six units and if we look at that and we get response from City Council of yes look at that and if r4c and six units now doesn't require site planning what would that look like if it's because if it doesn't requ site planning I don't think it would help too much because even when you're not site planning you have to meet area height placement requirements so if the lot is still non-conforming and if the ordinance still says if you are less than a 8,500 foot lot or whatever that size is that you can only do single family um not going through the site plan isn't going to help any of that help help the lot size situation I guess that's just kind of what I'm look you know like how many levers to get to it and are there some things that are in the work plan right now that'll get us a step closer but it's not going to get us far enough I'm just trying to figure out how to use the work plan as is to start looking at it without adding another big chunk so that's all accessory I was I would just say adus is one of the places right like they're not allowed right now in those multif family dwellings that was or unit districts but they could be for those that only can have single family houses is that fair Mr Leonard well yes I I was I I was going to be more resistant to Y all and remind you that we've got adus that you want to tackle first we've got Transit oriented development that is due to city council by next June um we're going to be taking on site plan review requirements um um and the c1a C1 AR I think I feel like we're pretty well set on that but we still have to go through that process of course um so I just you know I I I just want to set the realist realistic expectation that um I I'm somewhere in the middle I think that there are a lot of things that would relate to those issues um at the same time I see that you've put a lot of things as priority first um so I I would see it personally sort of added to the work plan for now but probably not a lot of expectation that we're probably probably going to have to tackle some of these other things first and that might be okay to see what does the landscape look like for that after youve looked at adus after you looked at site plan review process maybe even started some conversations about uh residential zoning um so um perfectly great to add it on there I just want to I just want to caution you that I I think it will be challenging for me to support it um quickly and I think it'll be challenging for you as a commission to take it out quickly I just want to tuck in there because what um commissioner s just said raised the point it was actually about the first point which is on the do we regulate by units or by bedrooms that comes up it that's gonna that's linked to the what's the threshold for the small projects it was not that was not originally though something that resonated with the commission as something you wanted to widely apply so right something we could consider for sure I'm just thinking I'm just saying I think we put it down we it we don't put it elevate it but it may well come back that it's a hang up because a small unit six Studios is quite a different impact than six six bedrooms in terms of what's a small project for a neor I mean what we saw tonight was and where that you know um where that's coming from is our occupancy right we're regulating by occupancy and so I think what you're seeing there is a reflection of marketability to some extent not that I profess to know all the ins and out of that market but we maximize you can have six people in a unit in that zoning district and so to maximize the value of that it's much more valuable if every one of those six people have a bedroom and a bathroom and you know and in this case a choice of kitchens so um so I but I I would you know that has other to I'm not saying that we don't look at it but that has other um parameters then we have to look at how we might not be regulating occupancy by dwelling unit then anymore so it it just it might have other sort of veins in our code that we need to consider as well commissioner dish sorry I just wanted to say that you read my mind Sarah because I wanted to bring up lot size um and so the issue of r2a and I'd already talked about this with Mr Leonard who did warn me that we probably can't put it on our near-term work plan but I think it is something that we need to look at because in places where you have R2 zoning where you could do a multif family thing but you but the minimum lot your house is on a minimum lot size that won't actually let you what you're going to do because now the market will reward you is you're going to knock that little sucker down and you're going to build a 3,000 to 4,000 square foot single family which is really not the direction that we want to go and so this is something that we do need to move on because people are there is now because of the way prices have gone it's really a very different scene than it was 12 years ago there is incentive to redevelop these properties and so um you know adus might be part of what relieves some of this pressure hey slap an Adu on there and hey put some solar on it we might give you a tiff but uh or make it affordable we'll give you a tip for that or do both and we'll give you a gold watch so um but I I do think this is something that we actually need to look at and I'm just delighted that you brought it up because I was going to and took the words out of that not well then maybe it needs to move from the low low to like it's higher up if there's multiple of us it's honestly that's the thing though that has been on for the last six years like and that was that was going on well before the six years like commissioner Woods probably could have told us when it was you know when it was first brought up it's been on there forever but again it's the par a lot of it is the parking is that fair Alex do you think like and so if that is if that is alleviated from another action that is not specific to those districts but that is Citywide as the proposed Transportation plan calls for that changes things in my mind I see commissioner milstein and just a comment uh commissioner DH brought up a great point you know in 12 years uh look at how much things have changed with regards to lot size where knocking down um and building is you know that's something that we have to be very cognizant of because even six years ago H maybe let's just say 10 years ago we wouldn't have thought that that would ever happen and then look at it now so I think that's something that we have to be cent of I think it's you know from um I read this is now years ago when I I read this maybe uh when I first started on Planning Commission um the work group that was set up a citizen work group that was set up um in regards to r4c r2a they did a ton of work and I the report like they met I think for a year solid if not close to two years years and in the end they weren't able to figure out how to make it work um yeah I think they came out with a couple of proposals but it's such a huge undertaking um and I think part of the reason why it's been our work plan is because I I think this is more than just us taking it on as a Planning Commission or staff this is maybe a uh something that a consultant actually needs to take on and see it from different lens because it is such a huge project um I just don't know how it could be accomplished by um you know we can nibble at it here and there but I as an a Hu as an undertaking as a whole that's such a huge project do you think it makes sense to take they've always been LED together is is there logic in sort of separating r2a versus r4c I know that there might be some similar issues but I personally I think r4c is the one that needs to be dealt with the first and I think maybe that was there was some maybe they were trying to accomplish um or couldn't accomplish uh in both but I would say r4c would be the biggest one that I would go after um first um and then just absolutely developing ordinances on the Fly here without thinking about them fully um a lot of our a lot of our ordinance defaults to if if not some standard you can do single family right what's your initial reaction to if that was if not you can do a duplex all right two yeses four I'm not sure yeah it's after 10 so I'm new that that's yeah I was just I was just thinking like that it would be sort of nibbling around the edges of r4c basically where you could increase the potential viability and economic model force a lot of non-conforming properties at least by potentially doubling them from a single unit to two units um likewise and it'd be a relatively Quick Fix in the R2 districts that'd be a little bit different it probably just have the effect of eliminating minimum oide in the r two districts um that but I I appreciate what you're saying we've seen a lot more r4c stuff of course than we and I would say than even we've seen sort of r2a permits which aren't going to come to you typically commissioner milstein and then commissioner s um so I feel like you know we have r4c um which is in the middle of all these other things that we want to accomplish on our work plan I feel a lot of it goes around the r4c what what's the chances Brett that we that the city can hire a consultant to help us with this you know to hopefully tackle our forc but then also help us with some of these other things that we have around that just because yeah I'll probably be in a better position to respond to that in a couple months once the budget's process gets started my initial thought is based on the fact that um the master plan is did not go forward because of financial impacts to the city because of covid um you know parking revenues utility use Revenue those are still very much real factors that the city is going to be reconciling with I'm guessing on coming years I don't I'm not speaking to that because the projections I don't know those yet but in the next couple months I frankly will be getting sort of the direction of what I should be doing with my budget if that is you know um you know try to keep your um increase try to be flat or increase less than inflation I would say it's possible if that directive is based on other circumstances here we actually need to start looking at how we're going to cut costs I would say it's going to probably be pretty unlikely commissioner s I think the the the conversation about adus being on the work plan and then the idea of duplexing and what that means in terms of right like what isn't attached to Adu and the policy behind an Adu versus a duplex and even when we talk about Equity ownership accessibility to housing I think they're very similar actually maybe it's a working session to just even work through the nuances of what is an attached Adu a detached Adu and a default to a duplex in terms of like if we're going to look at that and maybe adus take a step back because we could solve density on these sites in a in a different way and I now like when you say duplex it just makes me think about adus and like the idea of r4c and r2a and what gets us more density like what's the reason behind Adu policy that we're looking at and so what what's the goal of Adu policy what's the goal of fixing r2a and r4c policy like what's the overall goal of both of those things and which which one is going to get us towards that goal faster and more successfully so when you talk about duplex I I think it's hard to kind of unpack those things on the fly but I think it's worth actually taking a look at Adu against the conversation we're having tonight yeah I would just as a reminder you've already proferred a recommendation to council to add adus back into the r2a district so that is an incremental step to provide that as a tool um I totally agree with what you're saying it probably make some sense and I look forward we can start that conversation actually next week about how we want to have that conversation with the community um but um I would say that the my initial thought is the nice thing about adus is it it goes it's a nice mexus of some sustainability access to Transit using in existing infrastructure smaller household sizes and affordability by the sheer restriction on on the size of the unit I don't think that that automatically translates to duplexes and R4 C's um but it meets some of those goals right so um but I totally agree I think it's worth the sort of lay map those out to see how um they are all in sort of the same they're in the same sphere of potential I would say all right so I'm adding them both to the work plan with sort of little italics that this has not been formally adopted yet or I might just bring it back to you and you can amend it either way and again if you can put the the address yeah I kind of feel like anything we add in should have some kind of reference because it sticks around sometimes for a long time um great anything else and I just want to go back to the question about a consultant I don't say that to say that we shouldn't investigate it I think it's always worthwhile I mean if if if it's deemed to be of a high value and a priority I it's worth exploring so I don't I don't say that but I'm just trying to frame sort of what I see is sort of the the easy path or the more difficult path great um I will entertain a motion to adjourn then it's not one o'clock yet mov by commissioner milin seconded by commissioner sve all in favor please say I or I raise a hand I I great that's everybody have a good night folks we are jour e

thank you all right could uh there's a motion on the table all in favor aye aye aye thank you now we'll do the call of the public and we do have one person who wishes to speak to the board um andres ladies and gentlemen of the board i just wanted to quickly introduce myself my name is andres montoya i'm with southwest food service excellence we're a food service management company based out of arizona and just really just want to say hi see some see some faces that uh with the names that i've been seeing lately and just let you know that there's anything any information i could help provide please don't hesitate in reaching out thank you thank you so much and just to provide a little context um we are going out for a request for proposal for food service okay and i imagine southwest food service will be one of the companies that will be providing a proposal on that rfp so just thank you okay item six a the support attendance report please all right uh superintendent's report um enrollment there's a a sheet that looks like this and it has on one side fy21 on the other it says fy20 uh from fy and actually the the fys are incorrect no they are they're correct we have gone down 139 abm from last year's 100th day to this year's projected hundredth day and it's about where we have been all along that we've we talked about this every month and it's about that same amount um a good um that is remember that is not bodies we actually have more bodies that we've lost than 139 due to um kinders are only counted as half and that's probably the cohort of kids that we've lost the most largest number of kids in and i don't want to say lost because we never had them to begin with it's just um the thinking is that parents are keeping their kids home instead of sending them to kindergarten and so um we're hopeful that next year we'll pick up those kids that didn't come to kindergarten this year but um uh we that's that's a significant loss of revenue um we did get this week information about what's called the enrollment stabilization grant which is uh basically cares money that the state had that they're giving to school districts to help compensate for this loss in enrollment and that works out to be eight hundred thousand dollars that we a little bit more than eight hundred thousand dollars that we are getting from the enrollment stabilization bank that will cover this amount and um in a conversation that rebecca and cindy and i had this week we were using that money to cover salaries which is really where the money that we lost would have gone to cover mostly salaries so that's where that enrollment stabilization grant is going to do is to cover ex uh teacher salaries um for what 50 or so teachers give or take i think is what we decided so um so it's disappointing that we're down it's not unusual that we're down we've talked about that before there's just i think 50 000 kids in the state that they can't account for uh 1200 kids in the upside county they can't account for that were enrolled last year and not enrolled now so it's not unusual or it's not um isolated just the chino valley this is a statewide and actually i think a national issue overall this morning and it always happens right before our board meeting or at least it has um we uh several of us went out and got to recognize our staff members of the month and i want to give a huge shout out to donna webb from jed's she's the one that is sponsoring this and and um she gives out a little goodie bag that has a a cupcake and a water bottle and a gift certificate that each of these people get at territorial our teacher of the month was dominique arias and our staff member is hunter horskom at del rio our teacher is janice dunn and our staff member is crystal smith at heritage our teacher is joyfriend and our staff member is crystal fobert at the high school our teacher is linda roundtree and our staff person it says it i didn't erase the christine in there it's just lucy swope and i want to give a special shout out for our district staff um it's actually members because we really we recognize the i.t team and the reason we recognize the it team was they stepped up and did a great job for us this semester with all the it needs that we had in the district so we we wanted to recognize the whole team because of the extra work that they put into to help us have a successful semester so far uh so that's that's our staff members of the month and again thank you to jeds and um donna webb from jebs jeds as our supporting um sponsor we have the covet 19 data dashboard this went live a week or so ago and you have a copy of the front sheet of the dashboard looks like this there's actually five additional pages i didn't print out this is just the cumulative totals and there's one for each school and then there is an additional page for district staff so it'd be uh transportation the district office and the facilities department um sodexo different organizations so we don't really include them um right now so this give gives you the cumulative number these are the the week and that's the week starting it's a monday so the week starting each of those times and the quarantines typically last 14 days in isolation's 10 days and so these are the dates that they started their isolation or a quarantine and so that's important to know that they last multiple weeks but these are the weeks that they started and so someone had a quarantine starting on the week of the 23rd it'd actually go 14 days so it actually goes down for two weeks okay they've missed eight uh work days and in that case they only missed six because two of those work days were holiday but this is live um i as i literally as i updated it gets updated on the website i try to do it once a day based on information provided by the district nurse and then also karen who keeps keeps track of our staff and um this gives you an idea of what's going on in the district this is available on the district website at chinovallyschools.com and so clarify this john how many kids do we have positive for covet in our district as of right now since we started to all in-person instruction we've had five we've had five six kids six kids and how and where um how many have been recent we had one last week okay and then before that we had uh none prior the prior week then we had three the week before and then the week before that and uh one the week before that okay so we've had one in a week last week we did okay and we had the quarantine and that one on campus has actually led to additional can uh cases that weren't on cast so those 28 kids that were quarantined at least one of them tested positive after being exposed okay and so these are just on campus those quarantine numbers on campus again that's happening and over here on the far right hand side that gives you the kids that called in they either were in close contact or were positive and it's the same with the staff members either we're close contact or positive and how many staff members have we have that i've attested positive for covid on campus i don't know um the corn the staff that are quarantined or isolation i don't know that number but on campus we have had one two three three looks like three staff members on which campus um i don't i think that the 10 26 was the high school um 11 2 and 11 23 was i don't recall they weren't all at the same school what's that they were all at different schools i don't want to say that because i don't know without looking at the other sheets okay yeah okay i'm just trying to get an idea of where where we're sitting as far as our covet now we've had to isolate or quarantine over a hundred kids because of those few kids that uh those six kids that were on campus and some of those quarantines were because of staff also on campus that tested positive but you can see the numbers of kids that were quarantined that never come to school are increasing significantly and there's a nine in there but you gotta remember that that was a short week and we um only had a lot of the reporting that happened happened after after that week because of the holiday and so forth so but again this is um this is updated pretty much daily um when i can and i guarantee it at least once a week on mondays but i try to do it daily and it even though it says it isn't updated upper right hand corner it was updated today so yesterday the students quarantined from off campus was 27 and just today and yesterday okay today so in the two days that we've had this week we've had 27 students so far quarantine okay and i would imagine that there's kids that we're going to see that or staff members that were positive on campus we usually get those at the end of the week because they they might have been on campus and or didn't get sick until later and then we find out that they were on campus and in some cases that happens we get that data like a week behind right um so some of the data from 11 23 we didn't find out until the end of the week and wasn't even reported until like monday and then uh last any other questions on the data dashboard lastly just the reminder that we have a special board meeting next tuesday at 3 00 p.m it is meant uh to be a it was initially uh scheduled as a for our budget revisions due on the ship there may be other things added but right now that's the primary purpose was the budget revision and what time is that at three two three three three pm on tuesday on tuesdays december 8th okay we're just coming here it'll be in here okay that's not my report unless there's additional questions okay any other questions thank you john um item 6b financial reports okay so i wanted these financial reports to be based off the december budget revision even though that's not going to be presented till next week so i want it to be more accurate so our budget did go down we are at 0.57 percent left in our m o this time last year we had 3 left our capital were about 10 percent left last year we had 40 percent left and then our adjacent ways is the same as it has been that hasn't really changed our which you'll find out next week our budget we went down about two hundred thousand dollars but it's probably going to be worse from may revision because the um the online instructions the distance learning is all our students that are in distance only get 95 percent funding so that'll happen that's not calculated yeah that's not accounted for yet just our loss of adm is accounted for the thing to remember is those 50 or so employees that we're going to pay out of the enrollment stabilization grant are included in mnl so that money will be freed up once rebecca makes those journal entries so rebecca do you anticipate any complications from the lack of money i don't think i mean um has everything been encumbered for the most part i think we're gonna be okay okay only because we had such a huge carryover for this year that really helped with the decrease that we're going to be having plus the enrollment stabilization grass is going to help a lot so i think we're going to end the europa we're not going to end as good as we did last year but we're going to end up okay and you're concerned cindy was a very a concern and going through the numbers it looks you know uh how much have we what was the total that was on for the um all the expenses do you recall it was um six over it's like 680 000 and that's without personnel costs right um so there's additional personnel costs that would be on top of that but we've spent 600 thousand now we we've got um the esser um the cares money that we'll cover some of that we're hoping to get a small what's called dima which is uh the department of emergency military affairs it's basically the state's fema so it's hard to kind of gauge things unless you look at the whole picture which includes mno and grants and hormonal stabilization grants and cares money and so if you take all those things into account it looks like we'll do okay and that's it that's a concern that i've had all along okay so not a whole lot going on with student activity we have had girls soccer had travel costs volleyball has been ordering uniforms and supplies but that's pretty much it not a whole lot going on with student activity right now thank you um item seven approval of the consent agenda would appreciate a motion please to approve the consent agenda as presented i'll make a motion to approve the conference agenda as presented all in favor aye aye thank you item eight um actually from 9a the 20 2000 the 2020 2021 quarter credits for cbhs there's one sitting right here that makes sense i thought it was important so the mass crusaders um heidi and yvette good evening board members um because we have a number of students that are online still that haven't come back to full instruction and we placed them on to edge annuity online the counseling staff headed by mrs d'angelo we have worked hard to come up with ways that we can help our students not lose their credit for first quarter so she's going to go ahead and share what we came up with okay um so before the students went online to edge annuity the ones that are doing online they were at school for the first quarter which was the nine weeks and one of the questions that i i get asked repeatedly by parents is well what happens to those nine weeks because we put those kids online so my proposal was to give them the 0.25 because each semester gets 0.5 per class so for that first quarter we give them 0.25 and uh for all their classes and this is this is only for the online kids doing ingenuity that means whatever they got that includes a's b's all the way to f's so we give them that 0.25 and then we give them another 0.25 for their edge annuity classes and most of them got two classes some are getting three some are getting four so we're going to give them another 0.25 and so the way it's going to look on the transcript is 0.25 for the for you know for that first quarter and 0.25 for the edge annuity because we couldn't give them all their classes my other proposal was to test them out of a class they didn't get like um let's say they did world history they got the 0.25 for the first quarter we couldn't give it to them on edge annuity for this semester we can offer to test them out for that other 0.25 and they get a p for pass they have to get 80 um on that test if they can't do that we can offer them online summer school for those classes and just do the probably the 50 of that class so this is a way for them to get credits for classes for that first quarter and also to give them the opportunity to make up for something we couldn't give them so um and as far as the transcript goes we're working with kathleen little to make sure that the transcript looks correct and we won't be able to fix the transcripts till january but we're going to start with our seniors because those go out to colleges so um but that is the proposal and it's that giving them that 0.25 for that first quarter and uh giving them 0.25 for their edge annuity and allowing them to test out for anything we couldn't give them or do some kind of summer school for that point uh second point does that make sense does it affect their gpa and will the colleges be able to interpret all of that okay great question um so if they test out they get a p so um they will lose out a little bit well they won't lose anything on the gpa because the past doesn't do anything to their gpa so that that won't affect them it doesn't affect colleges they take pass and with covid i can tell you that they've been extremely lenient so they know this this cohort coming out is going to have these issues so um and that's just for the test out as far as the 0.25 for a um let's say they did english and they get the 0.25 for the first quarter and they're doing edge annuity for the second um you know let's say they get an a here and a b here the colleges can ask us for that percentage we can average it out for them so it should not be an issue at all for colleges um as long as they meet the criteria which they will because they'll get the 0.5 for the semester and currently we have about 55-60 kids that are online yeah that this will like that yeah yeah and this just is a way for them not to lose that credit okay all right i think that's a good idea good solution so we're just asking for approval does anybody have any more questions i do not no you asked my questions yeah well it's it's real yeah that's where we wanted it yeah yeah this is an item appreciate emotion please i'll make the motion to approve the transcripts of 0.25 credits for the 2021 online engineer ingenuity students who have passed their first quarter classes at the high school okay all right there's this motion on the table all in favor all right thank you thank you so much we appreciate it thank you thank you okay item eight um a new health aid position at tech so with everything going on um we have in our schools we have three health aides on one each at the high school del rio and heritage and we have a district nurse at territorial um part of the district nurse's responsibility is to attract the coat what's going on with koben and she is getting overwhelmed um and she between that and taking care of the kids at territorial it's too much for that for one person so at least temporarily what we'd like to do is hire a health aide that would serve the kids at territorial um bring the district nurse into the district office she would still consider continue to support and supervise the health aides but at the same time she could she could concentrate also on the contact tracing the parent contact she's our primary contact with the health department um as long as kobet is is uh impacting what's going on in school so this would this is to relieve this district nurse to for her to um concentrate on code related issues and do you guys already have some somebody in mind for this position we did but that person backed out so it's been posted but so it's available it's currently open okay and um we'd love people to apply okay are there students that territorial um that need the services of the nurse rather than a maid or will they be able to fulfill those services we believe that the aid will be able to fulfill the services if not what would happen is it's typically on a scheduled time frame and she would just travel over there to perform whatever procedure needs to be done a lot for example i think we have a somebody that's uh that's two fed over there and we have actually three people including her the nurse that can do that service so she would be a backup in most cases when say somebody that has been trained to perform that is not available okay now on the job classification you have a marked nurse but it's going to be just a healthy health aide correct it's not a nurse it would be a health aide any other questions nope this is an action item we would appreciate a motion i'll make a motion to approve to approve the new health aid position okay all in favor aye aye thank you item 8b personnel report mr schull there is a supplement so please refer to that as well we have one new classified one classified sub two resignations five classified changes from two coaches a relatively small and um relatively small personnel report for this coming year all right any questions nope um is there going to be boys basketball at the middle school we are putting that on there but that's still up in the air okay because i'm going to be really angry if there is because girls basketball the middle school was cancelled well right now it would it would not be at heritage not around other predicate continued to play it would not take place until at least january okay it's nothing at the middle school is going to take place for in december okay this is an action item so we would appreciate a motion uh to approve with the supplement please thank you item 8c proposed 2021 certified salary schedule mr schultz so typically we've been giving raises in january for our classified staff which are our hourly staff the reason has been we've had huge increases in the minimum wage over the past four years we actually want to move those uh normal raises to to uh july like we do our teachers and um 12-month staff member our administrators that kind of thing so we do need to adjust the salary schedule however for the minimum wage the minimum wage is increasing only 15 cents um i am proposing increasing the minimum wage our minimum wage in the district by 25 cents so it's 12.25 when all this happened with the i think it was prop 206 we had a nine dollar an hour minimum wage and the state was at 8 15.

that allowed us to be more attractive to employees i'd like to eventually get there but just in baby steps because it's more affordable that way so by we're adding 10 cents now and if we add 10 cents next year or whatever eventually we can get to that point where we're you know 50 cents or a dollar higher than the minimum wage more attractive to employees all right so this this impacts the next one which is a minimum wage adjustment to it adjust for this but this increases all the base salaries by 25 cents on the person on the and it will be effective in january january 1. um any more questions this is an action item appreciate a motion please i'll make the motion to approve the proposed 2021 classified salary schedule all in favor aye thank you item 8d classified salary minimum wage adjustment so related to what we just talked about in order to kind of keep people in line i'm recommending giving everyone a 25 raise which is just the increase in minimum wage it will give another increase in july for uh that will account for the whole year so you will no longer have to do any increases in january for our classified staff but we just need to do this to get us through july so all our hourly classified staffers would get a 25 increase for the minimum wage questions this is an also an action item i appreciate a motion please i'll again make the motion to approve the non-exempt classified salary increases beginning january 1st 2021.

all in favor aye aye thank you [Music] item nine eight the coveted instructional model mr scholl so um this came up some changes came up this morning the first i want to do is share with you the benchmark worksheet which is the one that has all the colors on it the colors are up to date to last week which was through november 8th that's the data that goes into that um the information so we have two that are two benchmarks in the red and one in the yellow um and actually we'll get um leslie horton who's the director of the county health department on the line in just a few minutes and she'll share some information with you as well and her recommendation but talking to her today we're going to have all three benchmarks in the ring the department of health services the arizona department of health services their recommendation is when you have three benchmarks in the red to go to distance we'll have all three in the ring and not just a little bit in the red on substantially in the red you can see that the for example cases you go into the rate at 100 i'm predicting that we'll have over 350 for this upcoming which is the week of november 15th before thanksgivings issues we were that high and so that's probably likely going to continue for a while going up um then the percent positivity is supposed to be 10 percent looks like in two weeks we'll be or which is the week of the 22nd which is thanksgiving week looks like positivity is going to go up to double that at 20.

um hospitalizations i don't have the numbers by talking with leslie today we were at about 50 percent hospitalizations 50 of the people going to the hospital or because of probably thinking 10 is the threshold for on the yellow from yellow to red um we have uh we had an outbreak at the high school what that means is that there was a student or there was a people that got covered because somebody else on campus had coveted his law so there's been transmission um what this the county has has designated as an outbreak at the high school uh because there was transmission on campus that was the first time that we've experienced that which resulted in what uh actually a hospitalization a hospitalization yes i have a kid that tested positive for coping correct how old is this kid i don't know how old he is um my recommendation is that we go to distance learning for the remainder at home distance learning for the remainder of the semester things are going to get worse this is to protect our kids and our staff this is also the recommendation of the county health department so i'd like to get um with your permission get leslie on the phone so that she can share some information we only may have five minutes or so with her she's supposed to get on the phone with prescott at a quarter tell so um she just texted me saying that she was available hi leslie this is john schull you're on speaker phone in our board meeting [Music] thank you for allowing me to join in and i wanted to be able to help in any way i can with the board meeting is there anything in particular you want me to cover or do you want me to just kind of give some information about where we're at i shared with them my recommendation for for the district to go to at home distance learning and i just if you could just kind of talk a little bit with what you see happening in the county and what what the uh the department's recommendation or your department's recommendation would be in these instances okay i'd be happy to and first um i want to thank you again for allowing me to join in and i just want to say to you that you all are very blessed and can be very thankful to have a very good superintendent who i've known for a long time and [Music] i appreciate the fact that you as a board and your administration and superintendent are willing to change as the needs of a pandemic are changing seemingly daily and we've had a really rough year this has been um obviously unprecedented and we thought we'd seen a pretty large peak in cases back in july around the fourth of july weekend but from what we're seeing right now we have a substantial increase in across our whole county but also across our entire state and in some ways across the entire nation and i guess the difficulty right now more than even over the summer is that we do have schools in session we have businesses convening and we can't tell by any means when this surge encases hospitalizations and deaths will start to level out and to decrease and so it is such a difficult decision to look at all of the dynamics of the pandemic but then also weigh in the issues that we know will affect our children and as a parent and someone who has lived here for a long time it breaks my heart to know that many kids have to go home to an unsafe environment or are going to be home alone during the times that we send them home to do distance learning and so i hope that even though this decision might be right for right now that we don't have to maintain this very long i'm hoping that our school districts and our communities can wrap care and support around this issue of covenant and figure out how to get schools back in session as quickly as possible that being said it's you know it is incredible um and a little bit scary to see what we're seeing in terms of case numbers and the rise of coven 19 in our communities almost all of our major school districts are dealing with pretty intensive staffing shortages many many cases and students which have what i can say for schools is that schools have done an incredible job of mitigating spread in the classroom i think that chino may have had a classroom outbreak which is um very unfortunate but we have really been able to mitigate spread in almost all classroom situations across the county by following mitigation measures but we are not able to necessarily protect all of the faculty and staff that are working in different areas of the schools and throughout the communities and oftentimes they don't catch covet at school but they oftentimes catch it out in social gatherings or weekend events or other things that are happening in their life and then bring it into the workplace or into the school and so for the most part most of our schools are considering closure or going to distance learning at this point because of faculty staff and bus driver shortages but i can say and you've probably already heard that that many of our large school districts are considering this at this point in time and so um with the metrics you know the schools are driven um right now by ade and adhs arizona department of health services metrics that show what level of spread we're in in the community and if you look today at the metrics that arizona department of health services shows for yavapai county it would show us in substantial spread i think in two categories and then moderate spread in hospitalizations but when i look at the real numbers of what we're dealing with today and the fact that we've been averaging 149 cases a day for the last week and that we have seven no i'm sorry 83 i think hospitalizations today um that half of all of our hospitalizations are coded 19 positive patients and the fact that our positivity rate has been hovering right around 25 that puts us into pretty extreme substantial spread for all of those metrics if we were to look at today and pretty much for the past week possibly two weeks and therefore i can definitely support any school district at this point in making the decision to move back into online and truly for me this is a last resort in a time when you know i absolutely want our kids in school and know that that's best for their education best for their safety best for their social and emotional health but with all that considered we also have to look at the protection of our staff our support staff our faculty and everybody else who is in this mix and even since today i've had parents that are irate and coming to my office upset because their schools are closing um and there are some suggestions that i would have based on some of the complaints that i've heard some of those being that those parents some parents absolutely do need child care for their kids and so i would suggest if you consider going to distance learning that you do still continue to have what the state is requiring as a child care area or a place where some kids can come and convene and get cared for and hopefully do their distance learning there also consider you know any alternatives for families that will work for them i really want this to hopefully work for as many people as possible and we definitely don't want to lose more students to um to you know the detriments of having them home too long or not returning to school those kind of things when we reconvene and so you know anything that we can do to support the families is very important but i do feel like this decision probably needs to be made at this point in time based on the fact that we don't know yet the trajectory of what's going to happen between the holidays we're not yet seeing the results of thanksgiving holiday test results and spread that happened this past week because test results are coming in later right now but also that you know we need to protect and care for our teachers to the extent that we're not putting them at undue risk and trying to do something that just doesn't make sense at this point in time and like i said it's it's a last case scenario in my mind that we go back to distance learning but i do support the schools and their decision to do so if that's what they think they need to do at this point in time based on what we're seeing so does anyone have questions for me or need more information i do uh this is dr bowen um with the positive test is that kovid and flew together or have they been separated that all of the covet tests are entered into flu tests are also entered into that same system but in a different category so we're only sorting through cases of covet 19 not flu diagnosis okay so far last i heard you only had one or two cases to say right now it's really high [Music] what has happened in our county is that we have to make a call to each case after we've done contact tracing early on we call them back after a month after they had coma to find out if they've recovered and at this point in time we have not been able to make those recovery calls uh in a in should say in the time frame that we're supposed to because we've been overwhelmed by contact tracing and so our adult um recovery rate is extremely high it's up in the 90 and our kids is like 99 it's very rare to see complications or severe illness in kids but it does happen in adults we don't consider them recovered until they totally cleared the illness and if you look at the age ranges there's a huge difference between the 20 to say 45 year olds and then as you get into 55 to 7 65 year olds there's a little bit lower recovery rate and then from there it goes downhill quickly there's a very it gets advanced age especially with underlying health conditions are incorporated the recovery rate gets lower and lower but we have this other situation where it's like right now we have numerous nursing homes with outbreaks and that's driving our hospitalization rates as well as our death rates and so if you have a nursing home in the mix or an assisted living site that recovery rate's going to be much lower because of that substantial spread in a congregate setting as well as the complications all right thank you you're welcome we have to may have to let her go because i know she's he's gotta be at in another board meeting any last questions for leslie you know thank you leslie for uh for giving us your time and um i'll talk to you later absolutely well thank you and good luck with your decision making i don't envy you right now but i appreciate all of your consideration thank you thank you all right thank you so a couple other things in the and this was actually put in the superintendent's report there's something else that talks about the actual cases that are occurring um here and um just the correction under tebow tino valley case it says 12 for today that actually was adding 12 so that should be 301 is where it's at and i included data for the last month and that's in our community right this well it's on the if you look at the the county health department's website uh on a daily basis it gives it breaks it out by the number of cases for um chino valley i assume i think what happens is uh when somebody has it they they look at the zip codes and they can figure this out by zip code and so for chino valley there's been 301 cases to date but if you look where we were a month ago at 159 we've almost doubled in chino valley in the past month how many people live in chino valley uh 12 000 give or take so out of 12 000 people we have 301 cases so far correct but more concerning to me is that we've doubled the number of cases in the past month so since the pandemic started in march all the way to the end of september or end of october we've had 100 we had 159 in this month we've had a 140 something with a high recovery rate correct the um and then in paulden it's gone from in the past month from 80 to 106.

okay i'm gonna speak up i am i'm feisty when it comes to this and i'm i'm not a political person my politics have nothing to do with this but i just look at the numbers and i think one of the most important things that we can offer our children is education and they are not getting a good education by being at home they are not getting a good education by hybrid instruction the best thing that they can do is be in-person instruction i've watched my 16 year old who has been a extremely good student and has been in advanced classes struggle over this last since school started to get his grades up and we have finally and this is going in pretty much every day after school for him to get his grade back up to get his grades up in general i i think it's the i mean you just heard leslie say the recovery rates into the high 90s we have one case at our high school right now i'm i'm struggling saying pulled to pull the plug on on these kids education and i think if you if you listen to what leslie said though she is not concerned about kids correct she's concerned about kids education and everything you say i completely agree with annie yeah i'm concerned about our staff and i'm concerned about having the staff to teach our kids right now we have 18 staff members that can't work because they're they're quarantined well what if we like okay so like i did some research before i came in here and there's a lot of school like big schools in phoenix that are having them come in the like the hundreds right that they're testing they're quarantining and they're still giving it up to the to the parents whether or not they send their kids to school or not we may not have the staff we may not have the staff to teach these kids and i agree with everything annie's saying i mean we've talked about this everyone knows the struggles my child's had too but at the same time i'd rather him stay home and struggle than be in a classroom with 50 or 60 kids or he's still going to struggle because if we don't have the staff are we just going to double up our kids in the classroom we write it out like we what are our options here like i'm just i i'm just looking at the facts of things and i'm i'm not gonna tell you that i believe in this 100 positive testing and negative testing i read a thing of one of the people who came up with the testing and he was not even 100 sure that the testing works like we're just all going off of it and at what cost our kids education and that is what we are here for potentially our staff's health though i i get it and again if we have to double up our kids or triple up or quadruple up or whatever the case is we're still being a detriment to their education and to that teacher i i personally would not want to go in and teach 100 kids at a time i wouldn't want to teach five kids you know and a couple a couple other things i spoke to both ben montgomery and chris sheriff ben is our food service manager felicia excel and then chris is our facilities manager we have and this has nothing to do with cases on campus but we have openings that we cannot fill right now because of copen people don't want to work for schools people don't want to work well and i'm not arguing that but people don't want to work for schools for what we pay right i'll say that if if there is an out if we have staff that are leaving or they're not going to leave if we have staff that are quarantined in those areas we can't clean which causes problems down the road because we're not maintaining our the cleanliness out of school and we may not be able to feed kids like we should be feeding them or transport them you know we are razor thin when it comes to some of our operations razor thin what um so here's a couple of i have questions um one when are you asking for this to be effective and my other question is is that i think it would be horrible for us to say we're making a decision tomorrow you guys don't have school because it's not tomorrow okay um this recommendation would be to start monday that would give staff parents and the kids at least two days in person to get ready for that at home instruction um it would right now my recommendation would be just through uh the end of the semester which is the 17th of so it'd be two weeks eight instructional days and then we have two weeks of break um yeah and we actually have more we have uh i think i figured out was 17 days with no school which is and then when we come back we'd have to make a decision before break but we'd have at least two more weeks of time to figure out what january would look like so i'm not advocating right now that we make that you guys make the decision for the rest of the school year or even four into january this would only be um for the next two weeks starting on monday which is the seventh going through the 17th so it's eight instructional days what happened are we doing what is it it'd be distance learning so those kids uh and again this is something that the we worked out a little bit today as part of the district leadership team and we would um it will be worked out in more detail at the schools but those we would have teachers the teachers that are doing the online stuff already there's actually no change they're not impacted so we're just talking about the 90 of our kids that's a lot that are in person so those kids those teachers would get their google classroom hopefully is already up and running and those that have access would have access to that if um and then for those that don't there'd be that same information would be given to them on thursday before they leave enough work to keep them going for two weeks in some cases that last week of school for example at the high school they only see the last three days were final exams so they only saw those kids were only in one or those teachers only saw the kids twice that week on monday and either tuesday wednesday or thursday depending on when their exam was or something like that so um they would have enough they would get the work on thursday of this week if they did not have online access we would not distribute more computers just because we don't know what january is going to look like it's not worth it for two weeks in january if we decide that this continues because of coven i i want kids back from school in january honestly i do and to your point our kids learn better and our teachers teach better when we're in person absolutely no argument there but it's just a matter of doing it in a safe manner leslie mentioned the child care area is that going to be offered here so we have what we call the student support lab which was available when we were in person i'm sorry when we were um doing the hybrid we had the student support lab available on those off days and that would continue okay yeah so what do you think these high schoolers do do you think they stay at home or do you think they get together with their friends because i'm going to tell you what they do oh i i don't they get together with their friends so i'm going to encourage them all to lick each other so we can get this and we can move on with our lives because i'm i i i'm not for keeping these kids out of school i i know in i i don't know your experiences my experience with i've had more people that i know either close contact or contract covet in the past week and a half two weeks then the prior three months before that and i have two and guess what they're all better now and you and i'll tell you another thing i have my sister has two children that go to prescott you go to prescott school she was bawling crying today when she found out that they feel that she's struggling so bad with her fourth grader in math she she goes i can't teach her we struggle as a mom and a daughter we're trying our best to make this work and she was beside herself and that's one of many i mean like i said i'm telling you what i know firsthand and mine is that my 16 year old has been going in every day to get help and it's barely getting said about water you know my biggest fear is my biggest fear is him wanting to drop out right now a super smart kid wanting to drop out because their grades are so low he's crying oh gosh he's going to hate me that i said he was crying that he was crying because he can't he doesn't feel like he can get his head above water and he's one of how many that's where i this is where i'm coming from you guys that we're not doing our kids any favors by taking them out of school my concern though is what school looks like today is not what it's going to look like next week it's not what it's going to look like the week after what is the average age of our teachers and staff i think it's about 50.

is that the yeah so it was i think um i had karen do a census i think about half were over 50 and a half under 50. so it's significant and we have we have teachers i think just in the 70s we have two teachers in their 70s that are very active with kids they they do more in their 70s than a lot of our teachers in their 20s do right i have three things my first one is this the the yavapai health department's recommendations are off of the state's recommendations right i mean these are things that the state has said we need to have done before you go into all in-person learning correct the benchmarks that they discussed are the the state benchmarks okay thank you number two do we by any chance have any statistics off the top of your head how many of our students are being raised by their grandparents typically in the low 20 percent so between 20 and 25 okay and then third i see there's three principles here could we just get an opinion just to take anyone in an honest one and if not i respect that if not i'll respect that [Laughter] why don't you come on up if you want to just come up to the microphone if you would come on we're going to pick on all three because um my concern as an administrator is bringing our students i i agree with danny our kids need to be in school there you won't find anyone that does not agree with that but the fact is is that i have older staff on my campus and i have a lot of staff members that have health conditions and you know they're reaching out to me wondering what they should do because they're scared and they if they don't have a health condition then their spouse does and i have some that if their spouse gets it it could be deadly it's scary let me tell you in a scenario if in my school i have right now three to four teachers that possibly would stay home due to kobe right now being on the rise we don't have the substitute teachers right now right even today let me see yesterday i was short last week i was short a sub for two days and i'm pulling teachers and i'm combining classrooms so they're not going to get adequate instruction if us one teacher has 60 to 65 students there's no way it can happen you're going to have students on the floor sitting because there aren't enough desks in a classroom i mean and that is my concern and my fear is that we're not going to have the substitute teachers and when you have a substitute teacher they're doing the best they can do to follow a lesson plan but they're not getting the lesson that their teacher would give them they're not getting that adequate lesson and we're fooling ourselves to think they are and so my i can't even imagine being heidi and having 18 staff members out there's no way she has the subs so you've got those high school kids double triple and you have a teacher that's basically babysitting because there's no way they can teach that many kids and your kids aren't going to get that instruction so that's my fear is that we're not going to have the staff and then what are you going to do what well not you guys you guys are going to go about your day but what are we going to do because we don't have a substitute teachers right now because the majority of our substitute teachers are older and they're scared they don't want to come right now yeah we have to they've they called and said love your school love them love the district we're not coming until after this is all over with um and i'm not complaining but you know brian and myself and marty when we were short were in classes doing the best that we could um probably did a little better than some subs um because we've all been teachers but um and for me it's a matter of um you know we have a number of kids that are calling in that um i'm forwarding to catherine to find out if they if they have they're waiting here if they have covet and what have they been in a classroom and we're quarantining and i'm worried about my teachers i'm worried about my kids um and i just i just know that it's hard especially at the high school we're so specialized taking anything away good teachers are needed everywhere but it's you can't get somebody can do chemistry or math or those things they just don't have we call them most of our mobs our subs don't have it to begin with let alone now we're working with um needing even more and i just want to say today just today i took two phone calls parents they're they're pulling their kids out and that was before they knew anything about this they're scared with the cobin numbers going up so they asked me they wanted to let me know they were pulling their child until after christmas and then they would make a decision of what they're going to do so yes i think it's split we have parents that want their children to be in school and and we have parents that are scared to send their kids to school because they know that their child may recover but there may be someone in their home that won't and so we are our families are split so i have a quick i have a question for you guys so your teachers like and tell me if i'm wrong what are we talking about is sticking it out the next two days and then the teacher is preparing work for the next two weeks so how are you going to get your teachers to prepare two weeks of work when they need to teach these kids the next two days well i'll tell you i'm going to have a staff meeting tonight so i'm leaving this board meeting tonight because that's asking the teachers a lot i know let me tell you i'm having a staff meeting tonight via a virtual via zoom and after this board meeting after your decision to let them know what they need to do and they will prob they have to teach tomorrow we get on campus at seven o'clock students go into classrooms at 7 30.

my teachers do not have a prep they get a 20-minute lunch is all they get and so when the students go home at 305 tomorrow they will have to stay until they have two weeks for the work put together that a lot you're right it is and that's why i want to have a staff meeting tonight because i want them to have they eat i want them to lose sleep tonight that's basically what i'm saying because they're going to have to be thinking i don't want to slap them in the face with it in the morning because they don't we don't have prep we don't have time to do this so they will have to work late tomorrow you know a lot of teachers are prepared already they already know what they're doing those two weeks and so they just have to pull it together a lot of the high school teachers um they will have they will know what they were going to do next week a lot of the review and getting ready and then they will give their finals so they kind of have everything organized in their mind or whatever it is going to be work i'm not taking it away but a lot of teachers who have the experience and have taught the class that they teach for years that's already organized and planned out um you know for all teachers at all levels because if they had the quarantine they'd have to have two weeks worth of work ready for their substitutions they've been preparing for students who are already quarantined yeah i am asking for there to be some type of plan from teachers that lead to our children's success if this is the route that we go because i'm telling you right now as a parent my children are have not done well with the way that the learning has been and my children are no dummy okay i do not want dropout kids and if my kids are already struggling there's other kids that are struggling too when miss d'angelo just gave her recommendation about the college we need to come up with something we need to get these kids to pass and we need to make sure that we encourage them to stay in school because right now we have a lot that are not wanting to be in school my own child included so something needs to happen my kid has a d in pe in middle school because there was something that didn't add up when she was doing her online that's bullcrap and you know what i know what that does that it does not encourage her if anything it makes her feel like she's not doing what she's supposed to and she did there was just something that was messed up she's one of how many kids in our district so there needs to be something set up that help these kids to be able to pass like we need to have some leniency we need to figure out something to where they don't drop out that is my biggest problem right now i'm not i care i care about our health don't get me wrong but i also look at the statistics and i look at the reality of all of this you guys and i think it's ridiculous and i think that our children's education is the most important thing that we can offer our children and to watch what i mean my kindergartner he's got the most fabulous teacher but he's just right now getting the hang of everything because we're just been back in full on in person instruction and i'm so sad about this and we wouldn't be standing here if education that child dedication was not important to us i want that to be known we would not believe me we would not be going through this pandemic in an education right now if we did not care about kids and their education and their future because i'll tell you i did not have a pandemic class going through getting my doctors you know and i mean we're all going through this for the first time and we're all doing the best we can do and we want the best for the kids but we have a larger picture we have to look at yeah so when these kids get their homework do they have the ability to reach back to the teacher to get clarification the plan is for the staff to be there every day they'll be on campus google meets they can they can send them an email to set up the time they can phone call them if they if they need to if they don't have that access the teachers will be there during those hours some will probably be there later too and earlier but that that's the minimum and um heidi we also have people prepared to tutor online who are already tutoring online yeah um i have another question um so you know i know that sometimes it's hard to get a hold of teachers like that so what the plan is i just want everyone to be clear okay my phone is blowing up because people think we're going back to hybrid people think we're going to do this you know so you're saying that the teachers are going to be in their classroom and they're going to be virtually teaching and available to the students or tell me how this is going to work not virtually teaching because we're not deploying devices again but they if you have access we will have google classrooms most of them still have their google classrooms they're just not active just like they were doing in the beginning sorry i talked um but they will have our online will stay as is so just since this morning i've been role-playing my head how can i make this as easy because it's not easy as possible for our staff i already have a teacher per grade level i have it much easier than they have it sorry um i already have a teacher for grade level that has pre-recorded lessons that is already ready to go for next week because they pre-record for this week i'm hoping my plan is and i'm i have my staff knows i'm going to call them tonight to get online and do a google meets as well to just tag into those already pre-recorded lessons so the lessons will continue normal for the kids what the we will have to do is then prepare packets and be ahead i did today at dlt ask if we could can teachers stay late tomorrow and figure out some things with them later on because it's a lot of work and it's a it's a panic for all of us it is it's not easy for anybody but at the same time my teachers as much as they don't want to ever go back to online it's getting scary and it's when you see people and the phone calls are coming in and i'll be honest i just got off the quarantine because most of you know my husband tested positive he's not recovering free he's recovering but it's a slow process he has no energy he's back to work because he's fever-free but it's he's not the same person yet and i keep thinking wow this is doing something and i just wanted to say get over it it's a man it's not and remember being recorded too i i did i wanted to be that way but now i've seen it we lost a family member due to it and my mom also has it has been extremely sick where i thought we were going to lose her now it's real i know people it's not so far out there that it's not touching me is it affecting students on my campus not right now and it typically doesn't affect them but i have to think about i have a lot of kids on my campus that are being raised by grandparents and that's i had a phone call today right before i came that i need to go back online because i can't put my son at risk anymore and so parents are already thinking being proactive with it some parents are not and that's it's a split it's one of those you're going to upset you we can't make everybody happy and we're one way or the other i can't say very well um half are going to happy half are not going to be happy and we're not going to please everybody but if we look at the global our district globally we have to be safe and that's i don't want the responsibility of somebody and i i spoke up today can i keep my preschoolers online and it reality is somebody commented are you willing to risk a teacher for that and i said i haven't worked it that way and when it comes back that way that makes it real i don't want that on my shoulders that i put a teacher at risk or a family member at risk because they came to school with me i was not for keeping kids i'm not a kid keeping kids home i want them at school i don't want that burden on me that i wasn't responsible because i was thinking of me my family or just my little school at this point and that's that's where i'm at and i'm torn it's been heartbreaking so a question with the so we're coming up on the semester finals so there's a lot of kids that are banking to do good on these finals to pass their courses something needs to be done it because the i know how this works we struggle we everyone studies and gets really ready to take those finals and you know like i said i've got a 16 year old that's banking on doing good on these finals because he struggled with the online so something ha i'm just asking for extra help i'm asking for something to be done to make sure that these kids succeed and i i can say as a leadership team and that was discussed today in our meeting as a leadership team that we are working to make sure that we are giving the students all that they need to be successful and to help them get through this semester and we want i mean they have to be prepared for next semester as well and so you know the teachers are going to make those individual decisions on their own as far as they may want to postpone their final until january come back and do a big review and then give them the final um you know they're all going to make that decision on their own but we are going to be there to guide them and make sure it's the best decision for the kids okay and and one of the things i always stress to the kids you know most of my kids have phones very few don't call your teacher if you don't have call them they're going to be there um and you know and they're going to have time to you know it's up to the teacher dual enrollment has its own rules within that world what they're have to do because they have to finish by the 17th or the 11th but the other the teachers will be flexible and that's one of the things that we're going to talk to them about you know if a student does really well on their what their final project or assignment or test or whatever they're going to do you know and that they haven't done so well why don't why don't you make that weight more those are kind of suggestions we can give to a teacher you know sending out a report card we could extend the semester and wait a couple of weeks until kids get back in january our goal is to be back in our classroom with all of our children january 4th well our goal was to be back august 2.