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i'm going to call this meeting to water and are you ready yes okay would you do a roll call please yes miss duncan here mr hopkins here miss moore here miss robertson yeah miss burns right here i have a motion to adopt the agenda okay so this dunk uh mr hopkins aye ms duncan aye ms moore hi miss robertson hi and mr hill pastor feinstein would you please um stand and thank you for presentation i pledge allegiance he's almost like staff please state your name and address prior to making her comments please note that members of the board may not discuss items that are not specifically identified on the agenda therefore action taken is limited to directing the administration to look into the matter responding to any criticism or scheduling the matter for further consideration do you want something to think does anyone have anything to report on the governing board report i do okay all right i have a report on the three recent asba elections uh the delegate assembly of the annual business meeting in the county director election um at the delegate assembly the 2021 political agenda was approved each member district had an equal vote and opportunity to develop the political agenda and that agenda determines the aspa's positions for legislation and advocacy advocacy efforts and this year the political agenda passed without any changes so it was the same as the one that you saw previously should have received and then the other two elections were before the asba board of directors for this coming year the board of directors is composed of five executive officers 17 county directors and the chair of the hispanic native american indian caucus and the asba black caucus and they are all current school board members um at the asba county director election the candidates were for pima county where wendy f from flowing wells and matt kopeck uh from the amphitheater public schools and after the count the votes were tied um but mr goldpeck stated his votes and miss epping became the elected director um and then at the business meeting the board secretary treasurer president-elect were chosen and the president-elect is monica trejo from tempe and treasurer james bryce from solomon and secretary's desiree follower from page usd uh and that's it for that i also have three agenda of requests madam president can i get a request for subsequent meetings yeah it won't be for tonight right yeah her future meeting okay okay thank you uh the board has not had the opportunity to discuss the process for adding agenda items to the schedule so i'm again requesting a subject be added um this time to january's agenda um my second request is that last month a teacher addressed the board sharing multiple concerns i subsequently requested a discussion on the issues ratings by the employee and i was told it was a personnel matter that would be handled by the administration i understand that personnel matters are best handled at the administrative level but clearly the subject of the board's apparent lack of responsiveness from the teacher's perspective is a board matter as is any other matter which the student command has been exhausted therefore the fortune of the opportunity to discuss the employee's complaints and i'm again requesting the subject to be added to the discussion next meeting and then the third request is i'm again requesting a general discussion on board response to community concerns uh the board it's important that we educate ourselves on these subjects to better understand the role of the board and our able to better serve our community those three free agenda requests i can i can back it up with an email okay is that it not wendy yeah okay thank you thank you our superintendent's report thank you madam president um we are in some extremely unique and tough times um in arizona and nationwide with the cove at 19 i saw some unnerving news today on cbs that talked about the the rate this isn't kids this is across the board in the last in the first four days of december uh any given day december 1st 2nd 3rd or 4th there were more deaths in the united states than there were during the pearl harbor attack in 1941 combined between those four days or 10 87 deaths i talked to the board in the board letter last week about action i took last week because i thought student safety was an issue and the program was being impacted [Music] i made the decision to continue online instruction only from home for teachers i made that decision uh thursday about noon and um informed staff and send staff home effective monday this week um the reason for this was we had um roughly 30 individuals impacted exposed that about 50 staff about 50 students from one infected person one person tested positive i should say so i thought it was perhaps safer to try to protect the rest of staff and students by having them operate from home we have had today's results mr edlunds referred to arizona department health services website several times and there's there's alarming figures today as well pima county today had so far 746 deaths maricopa has had 4 213 deaths uh total number of cases uh reports since this the records are being kept on march i believe is 721 in pima county 259 in maricopa county [Music] the percent positive of tests and the goal at the health department is to have five percent less for two weeks in pima county we've had an average of 8.7 percent in maricopa county 11.4 the reason i bring those up is because those things do impact decisions that we make and i want to make sure we're keeping our staff and students as safe as possible one of the actions we're taking on monday evening i talked briefly about money we have spent that was not budgeted and it was necessary to do so because the care's money from the federal government did not cover what we thought were needs of our school to keep students and staff safe one of the things that we purchased the last few weeks was a an item that cleans duct work and that sounds trivial but as you were if you're well aware this school was built in 55 or 56 the way it appears i doubt if those duct works have ever been cleaned uh so we've got uh ductwork that's about 65 70 years old um jose young our director of maintenance has been trained so he's certified to use the equipment it's a combination of rotating brushes and vacuum in the same hose it's roughly taking four hours to clean the classroom um and it's obvious that there's residue built up in these ductwork we will work on hopefully over christmas we'll get most of the we'll get our goal is to get the classrooms done as well as the school office this building is less of a worry because we had new ductwork when we remodeled the building because the fire about four years ago um i'd like to thank a couple of our board members um sad to say that tonight is the last board meeting for mrs moore and for mrs trujillo board members in any community but i think it's more obvious in a small community because you know the people better it's they're probably one of the most active volunteers in the community in some states board members receive pay in arizona they receive a thank you that's about it so ladies i really appreciate your willingness to help us out miss moore was on the board for a brief period of time we'll be on the board obviously mr hill around the board uh she was elected in the fall of 16 and we're on the board january of 17 and we'll go off again this month so thank you laura thank you uh marilyn for your help um pardon me really a privilege well good thank you i know that you have been from one of the stories i hear laura yes it's not just the school board but you have been active with parts and parks and rec over the years helping with athletic programs and things like that so your heart's in the right place with kids so thank you we'll keep you in touch with beautiful downtown official that way okay um i wanted you to be aware that uh the 18th of december is the last day of school and again i'll be a different type of school for two weeks because of winter break maintenance is about the only group of people who will be here they work unless they take a vacation they will work about five days also an agenda item tonight is to vote on a budget revision we need board members to sign that just like we do we adopt a budget we need a majority of the board so we have two board members president so mrs robertson you may get a call from us asking you to come down and sign the budget as well so we appreciate you doing that so that concludes my superintendent thank you dr dewey can i have a motion to accept the consent agenda i'll lengthen motion one second okay okay mr hill i have a couple questions about that part of the agenda all right um just it's it's a little bit different than it has been in previous months it has all of the vouchers um included and a handful of meeting minutes as well um and i was just curious um for the vouchers that i know we usually do receive those uh which is not in the board book necessarily um there are a couple things that just i was curious about one more is that unemployment benefits payments um dr julie can you just talk a little bit about under what what conditions we have to pay those out leanne will bail me out here but any former employee regardless of the reason their former employees can't apply for unemployment benefits uh that means a person who resigns a person who is terminated a person whose job uh was eliminated that the length of time that they can collect benefits and this costs us money the length of time they collect benefits is based on a formula for the number of months they worked for us and i don't recall how many months it is uh leann can you help me out there i i remember the amount the the number of months that i know it's been a huge issue this year because of all the additional care spending when it suddenly shot up like six hundred dollars we've seen from numerous districts including omaha but others also um folks that really shouldn't be claiming an appointment they have they have i would call it um fragile fraudulently claiming it however our coverage is such to keep our rates low that we have limited ability to fight or to to provide counter documents on these we typically turn in if someone resigned or one we had several years ago we had a person that worked here one day and put in unemployment and so we protested that and it depends on um it depends on the individual case whether uh the protest is on it or not but what i'll do mr robertson you ask a good question i'll check for sure and find out what that number of days or number of months for employment period is and i'll put that in this uh this week's board letter i i will tell you too that for unemployment if you for example we issue our contracts or we issue work agreements folks know that they're going to have a job coming back after a summer break they're not supposed to apply but some do anyway especially when suddenly it was 600 more a week also though if you read the paper you know very well that the unemployment department of the state has been so inundated i think they got to the point they just approved so bills have been very large compared to past any any time in the past my other question is physical therapy i just that physical therapy injury just jumped out at me i'm curious about about what that's going for we have children special education children who have physical therapy as part of their iep we provide services at the third party person they're not an employee of the district if the psycho-educational evaluation requires speech occupational therapy or physical therapy we have to provide it and so they typically come down here and do it on site if the children are in school and speech therapy is done online but typically physical and occupational therapy are done in person okay thank you uh and my last question is um the board in it for approval uh there's uh four minutes from months um i think spring and summer and more recently um just curious why that assortment of minutes was included and if it could be if that single entry could be separated out because not all of us were there for these meetings so i don't know that i can approve two minutes from meeting i was attending the attendance we had um our previous board clerk was often not available to review minutes so they kind of got backed up and stacked up on me because they weren't proved um because of certain reasons from our last four clerk um so i've been working with mr hopkins and i've been working with um mrs duncan to try to get those through the roller coaster but um those hit road blocks um due to some unfortunate events with our last four clerk so i'm very behind in the board minutes but i am trying really hard to catch up oh okay thanks angelina uh i was just curious why why the assortment of months but that's okay um and then is it possible um miss duncan to separate that one out from the vote um and if not i mean you probably have a quorum there to pass it anyway yeah i i think it would be just more confusion if we took it out it's been this way and even if you weren't at the meeting there's enough of people who were at the meeting that we'd approved okay that's fine i'll just abstain from this vote that's like i wasn't at those meetings okay okay so we have a movement and we have a second yes um i'll start again okay mr hill i said aye mr hopkins aye ms duncan aye and miss moore hi and four with one obtaining all right our next item is did you get that i didn't hear what you said i didn't either i thought she was talking to somebody i'm not talking to you guys is personnel and the first is a hiring of a paraprofessional teacher's aide martial montenez miss martinez has been interviewed and referenced checks completed as a paraprofessional teacher's day do i hear a motion that we accept her for employment she'll move second second second okay i'll get back to ms mr hopkins i'm miss moore aye ms duncan aye ms robertson aye aye mr hill aye can you guys speak up a little bit louder please yes it's these masks is this one i know they're driving that's crazy good the next camera is a classified employment a pair of professional ashland colby johnson ashton koble johnson has been interviewed and referenced tests completed as a paraprofessional teacher's aide may i hear a motion to employ andre ashland kobe johnson i shall move i need a second [Music] hi uh number three is a classified employment of a paraprofessional jennifer dillon uh jennifer dillon has been interviewed and referenced checks completed as a paraprofessional teacher's aide i i would like to hear a motion that we employ uh jennifer dilla as a paraprofessional teacher aiden no you want to do that mr hill yes okay so miss moore hi mr hill aye ms duncan aye mr hoffman and miss robertson all right the last order is a classified resignation of petra asuna petra asuna has submitted a letter of resignation to the building director and the superintendent her last day of employment will be december 18 2020.

e e e to start off this evening we will um first of all we had a very nice reception for one of our departing board members Mrs Jennifer Tanner who's been on the board for 12 years so congratulations to her for [Applause] that I'm going to do one step further let's give her a standing ovation thank you for that um and thank you for all of her supporters who have uh been with her throughout her campaigns and and the work here in daiser um we have two new board members who are here this evening and we're going to take the next couple of minutes to officially swear them in as govern board members so I'd like to invite Crystal schaen and Joe Grant to come up and Miss Don denmore will take care of that and for your information Don is uh the board Clerk and she is presiding at this meeting come on up here oh great anyone want to go first I'll go first yeah okay thank you all right this time we'll call the the oath of office saring uh in ceremony to order we are here to administer and witness the newly elected governing board members taking their oath of office to comply with Arizona revised statutes Article 4 oath of office 38- 231 officers and employees required to take the Loyalty oath form classification as governing board Clerk and president proem I will administer the oath of office to Crystal Chaffin and Joe Grant at the conclusion of the swearing Inn Brenda Rosalez attesting officer will give further instructions to governing board members regarding the signing of the oath of office document and provide notary services Ryan McGinley will take photos during the event to post to the website at this time I'll call forward Chris Crystal Chaffin and you have the oath of office document um before any officer enters upon the duties of the office the officer shall take And subscribe to the following oath or affirmation I will read the oath of office in sections and then pause to allow you to repeat out out loud the section just read i crystal Chaffin do solemnly swear or affirm that I will support the Constitution of the United States and the Constitution and laws of the State of Arizona i crystal chap do solemnly swear that I will support the Constitution of the United States and the Constitution and laws of the State of Arizona that I will bear true faith and allegiance to the same and defend them against all enemies foreign and domestic that I will bear true faith and allegiance to the the same and defend them against all enemies foreign and domestic and that I will faithfully and impartially discharge the duties of the office of governing board member for daart Unified School District number 89 and that I will faithfully and impartially discharge the duties of the office of governing board members for daart Unified School District number 89 according to the best of my abilities so help me God according to the best of my abilities so help me God now at this time I call forward Joe Grant before any officer enters upon the duties of the office the officer shall take And subscribe to the following oath or affirmation I will now read the oath of office in sections and then pause to allow you to repeat out loud the section just read I Joe Grant do solemnly swear or affirm that I will support the Constitution of the United States and the Constitution and laws of the State of Arizona I Joe Grant swear or affirm that I will support the Constitution of the United States and the Constitution and laws of the State of Arizona that I will bear true faith and allegiance to the same and defend them against all enemies foreign and domestic and that I will bear true faith and allegiance to the sa and defend them against all enemies and domestic and that I will faithfully and impartially discharge the duties of the office of governing board member for dice art Unified School District number 89 and that I will faithfully and duties of the office of governing board M for Dart Unified School District number 89 according to the best of my abilities so help me God according to the best of my abilities so help me God congratulations [Applause] Ryan right thank you thank you we are going to start our regular board meeting in about 7 minutes so we'll have a quick recess until then e e e at this time I'd like to call the dier governing board public hearing and regular board meeting to order let the record reflect that all board members are here with the exception of Jay Leonard we'll start with the Pledge of Allegiance I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all and first we have the public hearing for uh fiscal year 20120 through 2021 expenditure budget revision Dr Kellis um thank you madam chair as uh is required by law Whenever there is a change to our annual budget it requires a public hearing and U Mr Ken Hicks will introduce this item good evening president protm denmore and members of the board superintendent Dr Kellis colleagues and community members I'm pleased to be presenting our first budget revision of the fiscal year 2021 normally um I would be uh sitting here saying um we don't we're not required to do a budget revision at this time um but this is a unique year and with our budget actually going down right now it is actually required and so and also any time that we revise a budget and adopt uh a budget in that time uh public hearing is required so I'll go through this um probably a little quickly just because we're going to be revising it again in May and our budget will continue to adjust as we go through that because of the times and I'll try to explain some of that so in U this is our maintenance and operation fund broken out by the different categories and different programs and you can see just overall we're seeing about a $600,000 reduction there's a little more to it than just a small reduction of $600,000 uh we carry forward as reported back in October for our annual financial report of an increase um um that was probably um between about $1.5 to $2 million more than expected and so that increase in carry forward U with the anticipated reduction of our average daily membership that we already anticipated when we adopt this budget shows that with the reduction of where we are is um much smaller and so it is important that so we anticipated um through our process and during the times when we were adopting there was going to be some loss of students and so we we approved a budget with less students even though uh we have an increase of a loss of about another 1.8% students on top of what we're anticipating so the good news in that number is that we're better than the state average so the a Arizona joint legislative budget committee came out and they're anticipating right now that the state is down around 60,000 students that's about a 5% reduction uh Statewide and so we're from our budgeted process only about 1.8% reduction and so also as part of the revision we'll see uh a few slides down the road we'll um I'll point out our enrollment stabilization grant that we reive that's the Governor's cares uh funding that was allocated to school districts and our allocation about 5.2 million is part of this revision and so we'll be moving some expenditures out of M to cover and compensate for the decrease and over into the enrollment stabilization Grant um and um that is not the end of the reduction so that is the reduction just based on the reduction based on number of students going down there's another reduction going forward as um executive order uh from the governor also requires the school districts that do distance learning or remote learning must treat those students as if they were online um so for financial purposes only and so that what that means is uh online students are only funded full-time online students are only funded at 95% so there's another reduction coming in for the proportion of time that was spent online that we'll have to reduce our budget accordingly um by that 5% of those days and now that is not of just the first 100 days um I believe the executive order is the por of time that's online through the whole year so that's over 180 days so for example if we're um looking at 180-day calendar and there's been 30 days that have been online then we would take 30 of the 180 so it' be down to around 177% of the popul we would reduce it for 95% um down to 95% on that so just on the back of the envelope calculations and talking with ad a little bit it's probably another um that this adjustment will happen in January I'm looking at another one and half million doll reduction the good news is through coordinated efforts of planning of a conservative budget um through the ESG uh funds that are provided by the governor on top of the Esser funds that are provided Des directly to the district for covid related expenses even though we've had a lot of increas in expenses of increasing the devices either students or teachers or servers or software um we have had funding that has uh covered each and every one of that and we have not exhausted all of those funds so we'll be able to absorb that decrease as we're going forward to so um a very good collaborative effort and we knew early on um and through our budgeting process we accounted for most of these so I talked a lot right there through a lot of the different slides that it applies to um but I think it was a relevant conversation so that the governing board understands the reductions that are happening that will continue to happen due to covid and or our enrollment and the different funding sources that have been um used to support all those uh reductions going forward and that we're still in a very good place right now and I would actually say we're in a lot better place than almost every District I talk to right now um Capital funds um so there's a little bit of adjustment on the capital side here that is really just a slight decrease from our carry forward where we anticipated it it actually didn't materialize as high as we thought um and then an increased reduction from the state so we are still um reducing our capital from the state so that uh I think went from 1.6 million to 1.7 million so they're required to capture a certain amount of cut um when uh and that's spread out Over Districts with a thousand or more students and so depending on that enrollment they have to redistribute how that cut is and so that cut hit us a little bit harder um but you could see the emergency building renewal grant program that is the Arizona school facility program to help with our facilities as things fail we submit them roof um weatherization flooring HVAC we will submit all of those to our to the Arizona school facilities board um I think last year we were around $600,000 and you can see right now we're already at $1.1 million so Mr Young and his staff continue to do a great job of identifying building the relationship with our liaison from the school facilities board and submitting them as soon as possible so that we're getting funded and coverage for that Capital so that's relieving our current capital budget and putting the burden on the state and that is a really good thing classroom site fund this really is just a a slight change really it's increasing we included our interest earned from the previous year and a little bit adjustment on student counts had a little bit change um uh going forward on this budget our special project fund so you can see under federal grants um where it jumped from 18 million to 24 million um it is that increase that you can see that is where the enrollment stabilization Grant is coming in through the feds um that is helping support all of the reductions all the increased costs that are going forward um you also on the state grant that is going up that is the results based funding um and our food service is the same so a lot of changes going up and down we do present we soon as this is approved we push it and update our district website so um we put out and push out all of our budgets and all our afrs so that anybody can see it for our transparency sake and so we try to provide as much information to our community as as um as we think they could like but if they have any questions we do encourage them to call and come on in or um um over the phone ask the questions and we try to connect with our community as much as possible now I do normally go through the rainbow report in sometimes exhaustive detail um because we see so much more fluctuation going on and I'll be honest this is going to be skewed this year and next year because when we're taking so much expenses out and moving it to federal funds because of covid we're really pulling them off of this report and moving them into there so it is purposeful but at the same time it might skew this uh in in various ways going forward I think the most important is we continue to look at our revised budget at the Top Line uh the majority of the funds 62 and a half % uh going into the classroom and trying to make sure that our admin costs are kept in check and that's 8 and a half% but this will fluctuate and there could be wide fluctuations based on the federal uh Grant and where that money's those expenses are being pulled out from and moved over to the federal projects and that so I'm not going to uh belabor this report too much um the May revision when we revise to our final numbers uh we'll spend a little bit more time going through um the correlations and where we are on all of these so with that I will um stand for any questions and if there's no questions we'll um we'll see if the public has any comments thank you very much Ken um are there any questions from the rest of the board okay thank you um next we have Madam denmore this would be a time if there's anybody in the audience who would like to speak to this item and they're welcome to stand and approach the podium if there are none then you can proceed with the agenda thank you moving to um item C1 uh approval of the agenda form and I will um all right I will make a motion to prove the agenda form consistent with governing board policy and temporarily suspend any policy which with which this agenda may be inconsistent second okay we'll vote call for the vote okay call for the vote motion passes all right moving on to recognitions and celebrations um first we have the Valley Vista High School unified badminton double state champions Dr Kellis um thank you madam chair members of the board and members of cabinet this evening we have several recognitions and uh Mr Dean is going to lead off with the first one good evening Madam chair members of the governing board Dr Kellis and members of cabinet we have a a bit of a change in our recognition um procedures that we're going to um begin this evening and have moving forward and that is when um we call your group's name for recognition we would like for you to remain seated until we call all names and then you'll come forward to receive um a certificate and then we would ask um that you proceed over to to Ryan McGinley um and Ryan has his hand up and um that you stand in front of the dice art background I don't know I'm sure there's an official name for it um and receive a picture um at that point in time so this evening we are excited to begin that process with the Valley Vista High School unified badminton team and Unified sports is a very important aspect within our school district and very much evident in terms of success at valy Vista High School Al Vista High School this year had a unified badminton double state champion and we are um absolutely thrilled and excited about that and we would like to recognize the following valy Vista Unified bad mitt recipients Trenton given Nick Mayberry Carter price Tyson given and Samantha Reyes Diaz would you please come forward to receive your certificate come on down and Samantha we're still working on getting yours and they brought some Hardware with them this evening as well and Trenton before you go you got to hold up the hardware we've got to see it show everybody in the audience let's give them a hand yes we'd also like to thank coach milbar um for for the outstanding job that she does um with the students thank you very very much congratulations for our next recognition I would like to extend a very special thank you to a very important group of individuals who have gone above and beyond and done extraordinary work for the district in supporting a an initiative and early last summer uh late spring the governing board called for an election for an override and the the way the laws are um the district cannot use District resources to promote such a an initiative nor can the uh the governing board um take action to to promote or to not promote a as a board um that puts it on the on the hands of community members to step up and to carry that that responsibility um to to help support the initiative that has been called for by the board and so this evening we'd like to recognize um anybody who uh put in countless hours and time and effort and and emotion to um to help educate our community on why the override was important and why um it is needed to to help our our voters make the decisions that they made so um with that I would like to invite anybody who is part of the political action committee to uh come forward and receive a certificate [Applause] [Laughter] continuing on with our recognitions this evening each year our Communications and public relations team works hard behind the scenes to share important information with our community through a variety of different Publications and media tonight I am pleased to highlight some awards that they recently received from the Arizona School public relations Association for excellence in school public relations congratulations to our dice art Communications and public relations department for winning the following aspiration awards for excellent or excellence awards were provided for our College and Career CTE Expo multimedia campaign campaign CTE photos the mock crash Prelude video and daer breaking barriers article Awards of Merit were given for the community connect magazine the super n60 video series the drive-through promotion celebration photos and the veteran celebration photos we'd like to invite our Communications and public relations team to come forward when all of your names are called then you can go over to the background and take a selfie of yourselves congratulations to Ambria Brown Ryan McGinley Karly mcfay and Renee Ryan congratulations and keep up the great work [Laughter] Ryan take a picture of himself and our final recognition of the evening if you'll give me just a moment for email to pull up or me for me to stall long enough for Steve to take a picture and Renee to come back we'll be in good shape all right I appropriately stalled did I get it on okay sorry all right uh Madam president members of the board superintendent callus and members of cabinet on the same topic of aspiration Awards it is my pleasure to share with you that diart superintendent Dr Kellis was named the Arizona school public relations Association 2020 superintendent of the year for his contributions to education the award recognizes the superintendent for their leadership and high ideals of professionalism commitment to good Communications support of public relations planning and strategies and the ability to work with staff parents and the community for the benefit of students tonight we have a video of the virtual presentation of the award to share with you now we would like to honor our superintendent for contributions to public relations to Dr Quinn Kellis of Dart Unified School District as a large K12 district with 26 schools in the Northwest Valley daar Unified School District has nearly 2800 employees 24,000 students and spans 140 square miles that's a lot of mileage to cover and a lot of employees students and parents to serve but Dr Quinn Kellis does not shy away from The Challenge as a district resident whose family has been educating in dice art since the 19 1960s Dr Kellis truly is at home in daar which is evident in his actions Dr Kellis easily balances the leadership demands with approachability collaboration and a regular focus on Communications He makes himself available to all stakeholders in a variety of ways and is unusually responsive to emails and phone calls for a superintendent of a district this size Dr Kellis is just as willing to speak to the media as he is to any community M he's done media interviews in Spanish although that's not his primary language Dr Kellis strives for transparency and accountability in everything he does he conducts countless meetings with a VAR various stakeholders to ensure their voices are heard and he genuinely listens and takes into consideration what he hears over the last two years he visited every school in the district at least once a month among attending many other events and competitions he is highly VIs ible and extremely approachable to all last year Dr Kellis launched weekly super n60 videos in order to briefly share news and information to the community and at more regular intervals when it comes to superintendents that continue to support public relations and Communications efforts Dr Quinn Kellis is at the top of the list simply put he is extraordinary join asraa in honoring Dr Quinn Kellis from the da Unified School District for earning the 2020 aspiration award for superintendent contributions to public education hello thank you Arizona school public relations Association and our npra friends for this very kind award too often educators are tasked to do extraordinary work without extraordinary Acclaim public relations has been all about keeping our communities informed reporting emergency details or responding to Media questions today however the world of education is a high stakes Marketplace a competitive industry that demands each of us wear a new hat that is marketing I am most appreciative of the extraordinary efforts of the public relations staff that I have worked with I've been greatly blessed to work with exceptional PR staff in multiple districts thank you for this award and thank you for all you do to promote public education congratulations Dr Kell run forest run hold please so how about those Steelers they finally lost a game shocked D we're doing good Madam chair those are all the recognitions we have for this evening congrat conratulations Dr cull thank you very much all right next we go to agenda item E1 audience with individuals yes we have one this is the time for the public to comment members of the board may not discuss items that are not specifically identified on the agenda pursuant to ARS 38-43 1.01 action taken as a result of public comment will be limited to directing staff to study the matter responding to any criticism or schedu scheduling the matter for further consideration and decision at a later date in order to facilitate accomplishing the business of the district in a timely manner a time limit of three minutes will be imposed for each individual or group addressing the board when you approach the podium please state your name for the record and we have Miss Beth simik good evening for Dr Kellis staff and friends I wanted to take this opportunity to welcome the new board members who have uh were recently inducted into the board but I also wanted to take this time to thank Mrs Jennifer Tanner for her time and dedication to the students of diart school district we have known each other for at least 10 years and in that entire time I have never seen anybody work as hard as you do to advocate for the kids of diart and I wanted to thank you and appre appreciate you for the work that you have done um I would rather Advocate with anybody As Long As You Are by my side to do it you have been amazing you are tenacious passionate and you have been a friend to every kid who has passed through these hallowed walls of diart school district and every decision you have ever made over this course of time has always been with their best interests in your heart and in your mind we are lucky to have had your leadership and I am very lucky to call you my friend thank you for your work and your dedication thank you just had the one yes thank you all right moving on to item F1 do we have a student update thank you um Madam chair members of the board and members of cabinet we have two students who are here this evening who are going to be sharing some comments about um the Shadow Ridge and Valley Vista so I'd like to invite them both to introduce themselves at the podium uh good evening board members cabinet and Community my name is Luis Pion and I represent Valley Vista out of DLC and I'm Ariana corano and I'm representing Shadow Ridge at the DLC and so far already districtwide we've been keeping up our positive spirits and we've also been trying to bring normality into to our campus safely and effectively we also wanted to take the time to thank all of our teachers administrators School nurses and our substitutes during this difficult time we know it's hard but we appreciate your efforts and support and in addition districtwide we've also been having Spirit weeks that have been districtwide in session we would also like to thank our administrators with supporting us and guiding us through our new Co friendly events as example we had our vvhs virtual assembly and our shadow virtual assembly and they can also be found on the social medias of the schools so yeah we just wanted to thank you guys and we truly do appreciate it and also to Dr Kell congratulations we appreciate your transparency and you're willing to work with the students and we appreciate all of your guys' efforts thank you thank you moving to item F to the superintendent update Dr Kellis thank you madam chair um members of the board and members of cabinet um I also would like to just take a quick minute and congratulate uh our two outgoing board members um we were just reminiscing a minute ago where we were at the day Jen Tanner and Bonnie schroer and April Allen all were uh talking about the opportunity at daer and um while many have come and gone Jen tenner has been here still and it's been uh it's been wonderful for daiser to uh grow under her leadership and she leaves the district better than she found it and that is a true Mark of leadership and also with uh Jay Leonard having been a board member for four years anytime somebody volunteers for four years it's commendable and I I appreciate his his time that he has given to the the community of daer um also just want to wish everybody a very safe holiday we won't meet again until January and we have a lot of trust in our community that you will all um make good choices it used to be when you would say that people would think about behaving um but we're hoping that everybody will make good choices about their their Co etiquette and that everybody is safe and well and and comes back healthy and we're looking forward to um the rest of the year we're halfway there almost give us one more week and then we'll be ready to to bring it home that's all I have to report okay next we're moving to item F3 governing board update uh okay uh just a couple of quick things uh attended the asba annual virtual conference um uh was quite interesting because of uh ducking into different breakout sessions and uh um uh then to see the speakers and so it was just anything virtual is kind of weird but um it was a lot of good information and a lot of great guest speakers and and uh we had a lot of people that were actually uh in attendance at the annual conference so it was an awesome thing um participated in the parent advisory Zoom meeting that was on Monday um uh thank you to Jay who's not here but thank you Jay for um your years of service and I am pretty sure that Dr Kellis and cabinet will uh keep him busy you know throughout uh the next several years I would also like to make sure that everyone everyone same sentiments as Dr kis said um make sure you have a safe and happy holiday um happy K Quanza zou Noel joyous joyous FIS Navid all of the different types of uh celebration um but please be safe and we we'll see you back here on January 4th January 4th um last but certainly not least is um 12 years I um that's a long time that's three terms and um uh that's a lot of board meetings that's a lot of documents um that we used to have our um our packets that were delivered to our front doorstep that sometimes were a little bit thick and sometimes they were a lot thick um so thank you for technology that we were able to put everything on there but um Jen Tanner has been um pretty consistent over those 12 years and we are um I am sad to see her go and uh I know um she won't be far Dr Kellis will keep her busy right okay thank you um but uh as I was telling Jason earlier I says you know you're going to have your wife back and he kind of said yeah but uh um this is uh it's been a long journey but it's been a great one I remember the first time I got to meet her uh we just had a vacancy on the board it was back in January 2010 and um back then you would apply and then go through an interiew interview process and then those final three names would go to well it still happens um goes to the Maricopa County Superintendent for him to select um of the final three which board which person would be appointed to the board position and uh Jen had called me and said I was uh one of the final three um introduce herself and um and the rest is Jen Tanner history um it it's been a privilege to serve with you it's um it's been quirky I I loved every minute of it um even though we had challenges and um got together with um the purpose of daart uh in mind and uh I believe it was our last meeting or the meeting before last um I had asked the board to um uh it was part of um you had to have the approval of the aboard in order for uh a retiring board member of eight years or more um to be um awarded the asba honor rooll award and this is for retiring board members of eight years or more and I received the certificate and so I would like to read it to you and it says Miss Jen L Tanner was elected to the diar Unified School District governing board during the November 2008 election and has been reelected in 2012 and 2016 serving the daar community for 12 years she has been extremely instrumental in the development of daar strategic plan in 2009 the passage of emo overrides and bringing Unity for the daar community Miss Tanner has also served as board liaison with the city councils of surprise and El Mirage Jennifer Tanner has been such a remarkable board member for our district she will be deeply missed but just like any good retiring board member I know she will continue working behind the scenes advancing the great work she has created dart's vision statement power in the preparation excellence in the journey success for a lifetime exemplifies what she has brought to our community thank you Jennifer Tanner you have served well thank you appreciate that you go thank you very much thank you yes oh and you can have the envelope yes and that was that's my report even knows a little long but that's okay um thank you Tracy and um it's I I was joking with Dr Kellis that for 12 years I deserve a diploma um walking out of here um but not just for the time um served which is a long time but um I truly received an education here at daart um I received an education just alone in public education and all I've all I've gained from that on local level state level and federal level and I'm grateful for um that knowledge that I've gained I'm grateful for um I what I've learned from um making decisions on a board and learning different people's perspectives and learning how to work together um for our kids in this district and I'm grateful for those opportunities for um getting those other perspectives and maybe they weren't ones that I agreed with but it helped me grow as a person as well and so I'm I'm grateful for that and especially um most than anything like when I think back to all my great dice art memories it's always about the personal relationships um and all those that I have met and who have supported me in helping to help me understand something more uh whether it's a budget process or um maybe about one of our educational programs or you know going through all the CTE programs and just helping me be able to understand better so that I could serve the students of this District as best as possible um so I I hope I can say I can leave like as a productive member of society now like as one of our gradu um couple other things um these last couple years I'm not going to I'm not going to lie they were hard I was tired um it it when you put your heart and soul into something it does over time just kind of it it wears on you um but I wouldn't have had it any other way and I'm grateful still that like that passion of public education is still with me and I had a a experience this last month where um I work now for a consulting company that helps um school districts um hire superintendence and so I had the opportunity to work with a board in um helping them as far as criteria for a superintendent and I love that when I was talking with them that that passion was still there and so it's something that's going to continue to be with me I feel like I have been able to serve that it's not just going to end here that it will be something that I carry on um and to other areas to hopefully help continue to benefit others and benefit kids you know across the state as well and um I I he's GNA hate me for doing this but I'm going to put some focus on my husband because I mean my fellow board members they've you know they've heard me on the phone for hours at times and and but my poor husband has like dealt with it all and so he's probably an honorary board member just from having to listen to me he was he was great to vent to Great to discuss um some things with and so I so appreciate him and my family um we were just talking Brena was in fifth grade when I first started and it's just amazing how time has flat and my kids were so supportive when I was away from home just so I could help serve the other kids of this District so my family is such a huge support to me and I'm so grateful for them and it's really true you love who you serve and I love dice art and always will so thank you everyone for your support and help and um I won't be too far away so thank you you're welcome um I would definitely also like to to thank you um Jen and as well as as Mr Leonard who's not here but thank you so much for all of your your time with Bard and and all of that caring um it's you've definitely um left an impression I think um he left an impression on me as just such a caring and nurturing type of person and um I I wish you the best in whatever big new thing you have next or maybe small so whatever uh you are going to do I think you're going to do wonderful things so thank you um also would like to congratulate um our two me board two new board members that were sworn in tonight uh as well as Miss Pritchard who will be sworn in soon um for her reelection so thank you for that um and that's all I have not gonna say ditto but I do want to repeat several of the things um congratulations Dr callus that's a huge honor um definitely celebrating with you congratulations on that um also want to Echo Dr Call's comments um please everyone be safe make smart choices um we expected that our Co numbers would Skyrocket we we knew that but um we definitely can um have control over how high they get so it's one person at a time and I just hope everyone enjoys their holiday but that they stay healthy as well and look forward to a healthy return in January um Miss Tanner I I don't think it hit me until listening to Tracy and just listening to you talk about your time on the board I I I can't believe this is the last Mee I mean I literally I escaped me because you've always been such a part of this board I mean it's been 12 years and so now I feel like I'm at someone of a loss like there's some perfect thing to say for everything all the years you've served and uh I don't think there's anything that I could say that would Encompass all that you've done and um and I know still will continue to give I can tell you that I um there's probably not a corner of this room or any asba conference or any anything that is not going to have some memory tied to you and it's definitely not going to be the same you brought um just so much humor and fun into a job that sometimes isn't or is very intense and um I feel like we shared a lot through the years and sometimes we agree and sometimes we didn't but we always were able to laugh at the end and that's what I like to remember and I will always remember about you is that your um your your ability to bring laughter um and levity to any situation um I'll definitely miss those times with you um we'll always remember them though and just very appreciative of I know for a fact that regardless of what side of the fence we were on on things your heart was always into doing good by this district and by the students and um no one could ever Vin me otherwise so I'm just very thankful for you and and your time and wish you all the best and know that as Tracy has mentioned too you you won't go far so congratulations to a new chapter in your life and remember Miss Pritchard um both Jay and Jen are gone so they won't be taking pictures with your cell phone anymore the 300 pictures you know that was the least of my worries of all the things I've been like subject to over the years my phone is the last thing I have to wor about but yes my phone is finally safe your phone's safe I'm not going to touch your [Laughter] [Music] phone thank you everyone all right um next item we have is the cons uh G1 uh that is the consent agenda I will make a motion to approve the consent agenda items as presented second call for the vote motion passes [Music] all right uh next we have the information item uh first one is uh for policy governance board monitoring of adopted policy section 7 Personnel Dr kis thank you madam chair members of the board and members of cabinet this evening we once again bring before the board as part of our regular policy monitoring um section 7 uh 7.0 to 7.32 and Mr croto will introduce this item thank you Dr Kellis um Madame President members of the board superintendent Kellis and cabinet tonight we continue our policy monitoring with SE section s excuse me um specifically policy 7.0 to 7.32 and at this time we have no changes in those policies call for a discussion is any questions all right um we're moving on to item I2 information on post High School St post high school student success thank you madam chair members of the board and memb of cabinet um as part of administration's um attempt to help share data throughout the year rather than having one great big data book at the end of the year this evening we are presenting information about post high school student success and our director of research and accountability Miss Jane we will will present this information to you good even evening Madam chair board members Dr Kellis and cabinet tonight I am going to present National Clearing House data and CTE graduate data the majority of this data comes from the national student Clearing House they utilize solutions to meet reporting research verification transcript and data exchanges across the Continuum to track students along with providing various services to students they are one of the largest tracking systems of post-secondary education so this is the first slide of enrollment immediately after high school remember this is the very beginning of covid for us we're slightly stagnant but at a later slide I will include the items that we have put in place to raise these numbers however we don't know the impact on covid on postsecondary education numbers at this time so this is going to be the same numbers only they are giving you the enrollment at the institutional levels meaning they give you all institutions the four-year institutions and the two-year institutions for you to tell the difference equals the same number on the previous slide this is the breakdown of schools at the district total we range from 34% to 45% with the district average being 41% so it is the number of students in the cohort for the given class and then the uh percentage of students enrolled in college according to the Clearing House so this is the percent uh persistence rate for the second year and we are maintaining pretty well our persistence persistent rate that is freshmen who return on their sophomore year and again they break this into public versus private institutions for you so running about an 80% persistence rate this is a slide that they produce of the most common institutions in Arizona uh these are all derer students they would have had derer on their transcript um not necessarily one class uh they do it with a range of years but belong to daer at some point during their high school year years and as you can see we um have two out of States really Ottawa it's registered for um another state but clearly they we have Ottawa here and we have Ottawa here in surprise so most of the those kids are going to surprise they're not going to Kansas to Ottawa the only other out of state is we have um bergam young in Utah and we have a lot of kids that go out of state but just just these are the identifiers of the most the highest number for out of state so this is our CTE uh postgrad placement again this is a CTE data it includes students in the military it is uh CTE doesn't differentiate in this report between trade school and college they combine it into one category uh we don't have the 2020 as it always runs a year behind and students who graduate with two or more CTE program credits are and they can be duplicated in the numbers so for instance if you have a student that graduated with four CTE program credits in two different two credit programs they would appear twice in these numbers this is one of the most interesting slides for me um this is a six-year tracking device so the Clearing House tracks kids for six years and deter determine how many graduate how many leave or return from school how many are enrolled and what's interesting about this is this slide shows graduated students and those are students that only receive an Associates or a bachelor's degree this does not include any military or any technical data so in 2014 there were 10,059 students in that class after they tracked in the Clearing House those six years actually 70% of that class appeared in a community college or a university somewhere even if they were just taking one class but that tells us that um students continue to appear and when we look at these growth numbers we can see that um they persist and even if they drop out we still had 122 members of that class reenroll somewhere in college so this is a very good report in that I think it shows us that eventually we have more kids going into college and they um we are tracking better through the system and one of the things that you need to realize is the Clearing House not everybody belongs to it so the Clearing House colleges pay to belong to the clearing house and we pay to get Clearing House data and that it helps us track our students but there's actually schools in place that don't belong so out of that 317 in that six years that doesn't include technical schools it doesn't include our military and it doesn't include a school that may not belong to the clearing house so we continue to work with our supports and interventions um we have very active Mr GRE shaber in the CTE department does fairs um even this year with covid they did online fairs uh Dr asai has worked with High School departments and counselors to be sure that fast nights career Affairs and college visitation are they're still happening again a lot of that is happen happening V virtually or online um Co has had an impact on on all of these things um remember we still have our outliers that are not everyone belongs to the clearing house and we may have students in places that don't get reported so again that's it I would be happy to stand for any questions is there any slide that you'd like to review or any questions that you may have Dr W I have one that's kind of quirky um but it was on the count of class 2014 post-secondary enrollment um what do you find as persistent meaning persistent is meaning that those freshmen in 20145 where you see 598 started as a freshman 469 persisted okay in their second year of the University okay so they continued on okay um and uh is there and I think it had to do with the uh most common institutions of enrollment um is it just because the uh Ottawa and uh BYU is it just because um that they are incl included uh just because of their numbers I mean because we have several other students that go out of state yes we have several that go out of state but for instance if you would take uh BYU there's 17 so it's about the numbers I mean we may only have one that goes to Denver so it's not going to appear in their report this is just the top of the the numbers okay and they rank them according to the N they're ranked that's their ranking but it's according to the number of students so actually I and I said that wrong BYU had TW I'm sorry I'd have to track the line 20 I had to take my glasses off because they were steaming up so I apologize I'm sorry mine are too okay so that's okay okay and there was another one but I'll let somebody go ahead and ask back to that one slide with all the universities on it cuz my my glasses are steaming up too Arizona State University is ranked it's number three on the list where's where's the University of Arizona two more down to the number like four or five down there okay I just want to make sure thank you Leonard one last one was that a [Laughter] dig desmore if I could just miss desmore if I could also just make a comment early on in the presentation you saw that there was a dip in the number of students who entered College after graduating from high school and that was our graduates from just this last May and obviously there is going to be some consequence with Co where we shut down Schools starting in March and many of the universities have been shut down um it's going to have an impact but another interesting component that University have been tracking for some time is there has been a decline in college enrollment over many years what is also fascinating is that there's been an increase in the number of students who are participating in CTE courses and who are going from high school into careers um directly with certifications without going through college and those certifications allow them um to enter into a new career pathway so all is not a a concern as more students follow the the career pathway directly out of high school there will obviously be some decrease in the number of students who choose the college path but as we track all of the students we are very pleased with the success that our high school graduates are having regardless of the pathway that they take thank you Dr Kellis um Dr weid I I really appreciate just seeing this you know um this presentation I am I am curious um to kind of go off of what Dr Kellis was just saying are we looking to track data from some of those trade schools or certification programs maybe going forward well we do pretty well I mean Mr greher with CTE does pretty well with that I did look up the cohort numbers although they don't appear on here and it's interesting from what Dr Kellis uh just said if I look back here I can tell you that back in 2015 there were 1661 kids that accomplished CTE the two or more credits and into a program that would would help them with certification and then moving along the Continuum in 2019 there were it it moved up to 1873 students okay so you can see that CTE and the postgraduate placement has a big impact and um again that's a report that comes down from the state level and I work with Mr GRE shaber to get this report and they track really well the military and the students who have accomplished that two or more credits in the CTE area and they could be students that receive their certification and go on to the working the work field and that's why they don't appear in the Clearing House is because they're appearing on this side of the report and the numbers have increased every year 1661 1665 1721 1829 last year 1873 so we see that growth and I it does doesn't appear on the report but I actually did look it up and track it in case someone asked that question great thank you so much you're welcome do we have thank you very much thank you I can't remember my next we have item um I3 information on the D start covid protocol and mitigation plan Dr Kellis thank you madam chair members of the board and members of cabinet um I will share that uh every employee in daer is currently doing extraordinary efforts to implement the the safety protocols that we have in place here in daer these Protocols are absolutely founded in the guidance that we receive from the CDC the state and County Health departments um and looking at our own unique situations here in daiser this evening Karen winterstein is going to start us off with u some information that we just recently um will be well we're going to be sharing it with all of our employees U first thing in the morning in an employee webinar for all staff and following Karen we will provide some financial information and some curriculum information and just kind of go through um all the different departments on how now daer is meeting the demands of Co so we'll start off with Karen winterstein thank you um good evening mad denmore uh governing board members cabinet and audience um my presentation this evening is first of all I have to share um my math says Co Queen um and was given to me by an administrator so um that's my um Fonda nickname I guess since uh that is consumes a lot of uh my time and supporting um our set administrators and health office so my presentation is going to include um the definitions we use in which um our Protocols are um founded in um our uh the process of contact tracing which is um our predominant uh part of covid as well as some data so the definitions I want to start with um because this has kind of evolved and we've gotten as we've gotten guidance so there are two major types of tests that can capture the active uh virus and that is the PCR or the antigen and that is the saliva or the nasal swab um the antibody test which is done with blood a blood draw or blood stick that can test antibodies but that is not the active culture so sometimes a parent will bring us an antibody test and so our health office and administrators need to know the difference and so this was included in the uh the ongoing training that we are providing for our employees um the one positive uh when we bring up a positive case is that anyone that has um a a positive test and that they have completed their um isolation um they if they come in direct contact with anyone within the next within three months of that antibody test uh they do not have to quarantine um per the CDC and marov County Department of Public Health so if there's a positive in in having a positive test then that's what we share with them so if someone tests positive we have a process by which we go through they are assigned to home um immediately for 10 calendar days and that was adjusted on December 2nd for CDC guidelines as well as Arizona Department of Public Health who we report all of our positive cases to they can anyone um who is in isolation or quarantine can return after 10 days of completing that um uh quarantine or isolation and they have to be symptom free for 24 hours without um pain or fever reducing medication the exception would be a loss of taste or smell because sometimes uh that can take um quite a bit of time to uh return but all of the major symptoms must uh be completely gone uh for them to to return to campus that's um for any staff member or or student and then um the process of contact tracing is the first uh task at hand for our administrators and health office staff because we know how imperative it is to stop the exposure and identify those who were in direct contact so that we can put them in quarantine we also are required to report all cases to uh amop accouny Department of Public Health so what is the difference between isolation and quarantine really the um the time period is the same the requirements are basically the same but isolation is uh for someone who has tested positive um and the time frames are just a little bit different quarantine is for direct contact so when we look at um when we have to put someone in isolation or quarantine isolation begins with the date of symptom onset or for those who are asymptomatic it begins with the date that their test took place not the date that results were received with con with direct contact and with quarantine it's still a 10-day period but what we do is we go back two days before the person that was positive became symptomatic or if asymptomatic had their test and so if someone comes in and says you know I have I was I'm symptomatic or i h we go back if it's on a Wednesday we go back to Monday and whoever they had contact with on Monday Tuesday um and Wednesday if they are still at school so it is quite the the detailed process so the quarantine period would start two days before symptom onset with anyone that had Direct contact that's why I live by this calendar and Ryan and Renee I don't think I've ever appreciated the daer calendar as much as I have this year so direct and indirect conduct is really um the uh most important piece that direct contact definition was changed by the uh Department of Public Health um we as daar we we were always more conservative in our direct contact definition um initially when was just um within 6 feet for 15 minutes we our definition was within 6 feet for 10 minutes and then it changed to and that was 10 minutes for each short period of time and I believe it was 1029 that that direct contact definition changed to being within 6 feet of someone for a total of 15 minutes for an entire day and so that really changed how we did things because it wasn't just oh you could have 5 minutes here and 5 minutes there and 5 minutes here and 8 minutes there now it's 15 minutes in one in one setting whether it's 3 minutes 5 minutes 8 minutes 2 minutes 15 minutes or more or physical contact with someone so then indirect contact there's two different um ways in which someone can have indirect contact that is being within 6 feet of someone with less than 15 minutes and we try to be conservative if it gets close to that 15 minutes uh we want to be very careful or if if I'm at school and I have someone within my household that has tested positive I'm a direct contact but anyone that has direct contact with me is indirect so I think of it as the positive person um some of our administrators call it ground zero so the the first layer of contact is that direct contact they would need to quarantine that second layer that is a person in between the positive and them is uh just the indirect contact and we ask that they um either continue work and stay in school but they need to monitor their symptoms just as we would whenever we go out in public we're always um have the the opportunity for exposure and we need to monitor our body and um any symptoms that we may exhibit I can tell you the vast majority of direct contacts and indirect are through the um households household positives so contact tracing again I explained that the two days before and how we do that as administrators um the message is loud and clear that our kids sit in in seating charts and so that the teachers provide those if there's any changes they're continually updating them they also the important piece is speaking with the students and staff about where the who were you sitting with at lunch who you know asking them were you are you in any clubs before after school sports um and also the outside of school activities because sometimes our students may not have contact during the day within our school activities but they may participate in club sports or outside activities in which the students that they don't typically interact with at school they might be part of so with all of that they come up with the lists for direct contact and then those would be pulled from class or contacted at home if they're not at school and then um asked to quarantine I apologize I need a 30 second mouse break sorry it's getting a little steamy so if they have direct contact they're assigned for um 10 calendar days um to come home to go home and then they're able to return administrators communicate with the necessary staff members who would um have contact with those students and of course the parents um as a caveat this does not happen very often but if they become symptomatic while on quarantine they're tend days starts over from the day of their symptom onset they can return after 10 days if they are symptom free for 24 hours without medication I can tell you that one of the most important things that we did in this whole process was establish from the very beginning a questionnaire that um our staff capture all the information when they are um question as soon as um a positive is uh in we are informed of a positive they contact the parent and they collect a whole spreadsheet of information regarding symptom onset what the symptoms were the date who they had contact with and that has really been the foundation and we have continually revised that Google form and our questions to really hone in on specifics to help us identify um who should be in quarantine and isolation because those decisions um are not made lightly we are we tend to be overly cautious uh just in case we'd rather quarantine a few more kids and make sure that our exposure is extremely limited so the definition of quarantine uh we can place students on quarantine and we can give them the information of what our expectations are we cannot enforce it when they're not in our school so we um do share this information with in every letter the for direct contact that goes out so it's very difficult to do um I actually thought I was sick early on and I did it for two days it was the longest two days oh my gosh so I do feel sorry for everyone anyone on quarantine so the quarantine again Begins the day after their last day of contact so the the day of contact we call Day Zero so then the first day starts the when the the full day of separation and it goes through the 10 so that means and we we talk to the kids it doesn't mean you can't hang out with your friends you can't go to work you can't go to school you shouldn't go to anything social and even within the household we ask you to be careful because we don't know if the exposure is going to lead to a positive test and and we even say right in our letter you know if you've got anyone that is um compromised in your household please make sure you are separate you use separate utensils bathrooms we because we want them to be very careful and know what the possibilities are so if someone had indirect contact of course administrators what we are doing now is just um informing the entire class that it like if it's a in a home room class if it's in the Young grades or um a period class that there was someone who had Direct contact with someone in your classroom um and so that they can just monitor for symptoms and then with all communication uh we might get questions well I need to know who it is and I need to know you know where where the exposure was so we isolate it down to a classroom um but we do have to maintain all the the typical uh confidentiality pieces so in looking at the numbers we've published our Active cases since November 11th we've been collecting that information um starting back in uh since um after the right after the fall break so what you will see reported through 1214 sorry 124 is um the 14 day because we were following the 14 days up until December 2nd so this last one um on Tuesday uh that includes the 10day and in conversations we realized that with a 10 day we could possibly not um include everybody or what that happens is each day when those 10day quarantines um or isolations not we don't do quarantines I apologize we do positive case isolations when those um are finished they what we call drop off of the active case list so we wanted to be as transparent as possible and because over the weekend Mondays are typically our highest days for processing positives we wanted to make sure that we were reporting and sharing with our community um upto-date uh case numbers so that's why cabinet decided to add the Tuesday right after that 10 because we wanted to make sure that every case was captured it would be on Friday but because of the drop off we they thought that Tuesday would be a good addition we anticipated that after Thanksgiving there would be an increase and it did I can tell you that um nearly all of those that includes students as well as staff are because of exposures in the household um so with that we know that a lot are going to fall off um so I was talking to Renee today in anticipation of um the winter break we are not going to be monitoring these um our administrators and and health offic are not going to be processing them but we will continue the Tuesday Friday and then the Tuesday January 5th I believe um we won't be processing them during the winter break but that um January 5th would be able to capture all of those that we have processed um in that weekend before which we will start doing uh to make sure that anyone that's quarantined needs to be quarantined and then um on that Monday and Tuesday when we return so a lot of um our efforts are spent on making sure that the um safety Protocols are known and Contin reinforced um The Masks are so important limiting time with students and each other um social distancing we know that's impossible within a school and setting all the time especially in a classroom but when when it is um when that opportunity is there absolutely um many of our teachers are holding small group instruction um virtually many of our related services are are provided virtually so they're really taking advantage of um that instructional model to limit um the exposures uh and then our staff they're keeping track of who they are within six feet of for 15 minutes especially our related Services um our schools are uh monitoring it in a spreadsheet and that way if it's at night an administrator needs to know who had contact with the student they can look it up oh they're being Serv by otpt um and they can look in the spreadsheet and they can they'll document who they had that close proximity to if they did um and so then it's easier to do that contact tracing and then of course stay home if you're sick that's a hard one because as an educator um I remember coming to to to work with sniffles or cold or even worse because I knew that it was easier for me um and I wanted to be in control of my classroom and my kiddos um I didn't want a sub to be teaching my kiddos but um this is when we really need to be careful and know our symptoms and I always say what is new and unexplained um if I have a back ache I'm going to think well what is what did I do oh I did yard work over the weekend you know what that is new and explained so knowing the difference between your typical allergies and a different symptom that's what that's part of that process in speaking with our parents and our students where we try to weed out what is uh what symptom is more of a um concern and where other ones maybe oh yeah that's right you know I always have seasonal allergies at this time of the year so I'm sorry my classes um an example I'm going to use myself because for me um it's really it it's more concrete if I can give you a scenario so let's say I'm a student and my mom tests positive on Friday we get a lot of this where a household member is tested positive my mom didn't have symptoms so I was at school on Friday and my mom completed the online Co report which I love our parents are really starting to do that I'm monitoring that and I'm able to collect that information and get it to ad administrators and health office staff as soon as it comes in so I now have direct contact with my mom and I'm going to be home for 10 days in quarantine anyone who is in direct contact with me as I shared earlier is in indirect contact with my mom who is positive so indirect contact will be go home with administrators to the students that were around me and in my classrooms so now if I get positive that's where the schools really need to get involved so the first example of a positive is that I go and get a test on Wednesday remember I uh Friday was my last day at school it came back positive I do don't have any symptoms contact tracing because it's Wednesday goes back Tuesday to Monday the two days I wasn't at school on Monday so there's no need for the administrators or health office staff to do any contact tracing um there's no one that is in direct contact at the school with me the second example is that I became symptomatic on Sunday I got tested on Monday and my results were positive on Wednesday we are seeing that there is some lag time in the testing um it depends the if you can get a rapid test or not so the school was notified that I'm positive now and that I was symptomatic on Sunday which means Saturday Friday I was at school Friday so now the school has to go back it's Wednesday of the next week and contact Trace to where I was and who I had Direct contact with back on Friday so then they will um communicate pull those kids communicate get information to parents and for all of the quarantine for the direct contact contact and indirect so I apologize if if I had um more technology or I'm sorry if I knew how to use our technology in a better way I know this looks a mess but follow me okay start with a red Co dot that's the day my mom was positive on the uh Friday this this C calend is the fourth skip that little Blue Cross go down to Sunday the 6th that yellow dot is when I became symptomatic that's why we live by the calendar so the green triangle on the 9th is when my parents found out I was positive and notified the school so then the school goes back to contact trace and identify all of those that I was in contact with on the Friday the 4th that's our day Zero anyone that was in direct contact with me starts their quarantine on Saturday the 5th the Blue Cross you count 10 days the 10th day of their quarantine is on Monday the 14th the big purple star is the day the direct contacts can return to school on Tuesday the 15th so now my direct contacts are going to have a different return date than me because I was symtomatic on I started my symptoms on Sunday so the isolation is 10 days from symptom onet so when you count 10 days for me I'm the little purple star and my return date was on the 16th so that's why the calendar is our best friend in m in keeping all of this Str with our direct contacts and isolation I hope that was understandable so our in our constant trainings um I have to tell you that my partner is um our lead nurse uh she participates in webinars with the Maricopa County Department of Public Health every Thursday from 1 to 3 and they are continually providing us updates and guidance we change and um well I should say change we revise and update our procedures on a weekly basis and I send updates usually every Friday sometimes it's Thursday afternoon um but every week um all of our staff that has any responsibility in um the uh Co processes uh gets an update from me and it's whether it's additional training um uh a tweak in definition or expectations um I updated all the spreadsheets today to uh just be a little bit more clear in the questions that we're asking our students and our parents to get that precise information so it's really um being diligent and updated with our training and expectations um and then we also ask that we give grace and patience um sometimes kids forget sometimes adults forget and we're continually reminding each other uh uh for what our expectations are regarding maintaining a safe learning and teaching environment for our students and staff so with that I'm sure there's lots of questions um Dr kis do you have anything um well thank you Karen and when she wears that mask that says the queen of Co um there's a reason as you can just have listened to her presentation she repeats this process about every hour every day and I don't know how many students you process um on a weekly basis but it and it's not just Karen it's every school um we Engage The School nurses the administrators who if we have to quarantine 70 students parents don't want to just say okay thank you they have questions they want to talk through the notification that they're getting and so um over the weekend uh the same same thing happens and so it really is a a very diligent effort but it's important and the reason why it's important is because it's working and all of these safety protocols that uh they're all listed on our website we have flowcharts we have q&as we have lots of information on our website for our our community um but thank you Karen for all that you and your staff do for that uh we have more information to share but we'll stop at this point if you questions for Karen and then we'll move on to other aspects of how DT's managing Co I guess I'll go first then um and excuse me because I'm GNA jump around because you when you're talking I was writing a few things on another side so um but first of all I just want to thank um Dr Callis for putting this on the agenda in Fairly short notice I knew it was probably fine because I know you guys like eat and breathe this every day anyway but I feel like um I know as a board member and as the entire board and probably you all as well we've been getting a lot of emails from parents teachers staff with tons of concerns community members so um to me the best way to address fear is just to to you know present it with facts and a lot of communication information and I knew that I had some questions that kind of come up along the way too so I just figured it would be a good um opportunity so again thank you for all the information um I have some specific questions about quarantine but before I get into that would you mind um doing a reminder on just like a a review of our cleaning protocols and I think I remember maybe it was in the summer Ken had mentioned um purging the air and like re like can you kind of review that again or over the months have that has that changed or are we doing things differently or what are we doing to keep our our buildings clean and safe Madam president protm members of the board uh we do continue to purge a every single morning but just also through our regular HVAC system we're cycling through the air and bringing in fresh air at least twice an hour so just the regular process is continuing to bring in fresh air we have uh soap and sanitizer uh one or the other in every single classroom and we have cleaning supplies that we've distributed to all the schools with the paper towels to continue to do additional if anybody feels the need to do additional cleaning and disinfecting we have either ABM or the plant managers walking through through uh multiple times a day I think it's at least three but sometimes four uh going through the entire School uh doing wipe Downs of high touch areas continuing to disinfect anything uh to manage that process uh We've included spray bottles with disinfectant um in every single classroom um hopefully they're put away and safeguarded I think you've done some training on how and what to do on that so is I would also say that we evolve actually as we hear and get feedback back on certain things will adjust to it and so some places where we put hand sanitizer on a stand out in front of a few classrooms we've mounted it on the wall as we get feedback that maybe people are kicking or pushing them down and stuff like that so uh we make U um modifications as we go we started with the electrostatic sprayers it was kind of just like a single um we bought uh wands now where there's multiple uh valves that nozzles that it comes out of so we're able to cover so much more so for like playground equipment that they were um only doing once a day which I believe we're still only doing once a day but it was taking a long time now a wand you come by and wand it you wand A a bathroom or a locker room and it you could do vast amounts of areas in a very short period of time and so that's helped um and we've locked down uh we uh continue to go in and disinfect the bathrooms four times a day to help with that and we um have modified so that uh put signage um multiple multiple signs everywhere all over the Place some of it is around water fountains no more drinking from water fountains filling water bottles only most all of our classrooms um elementaries have um uh sinks in them so we have the soap in there for them to continue to wash their hands and um I believe most of the schools have brakes where they take and wash hands brakes at least at the elementary I know they're stopping and washing hands on a regular basis so we have that incorporated into their days as well we've done other uh modifications uh through the through the uh as the years evolved one of them in transportation we have seating charts in transportation as well they load uh back to front and uh release front to back so that they don't cross people and interact with people um we did start with seaing charts and uh found out that kids jump in and off and so we are now revising seeding charts every single week uh so as during a uh contract tracing um event we noticed that the seaing chart wasn't updated from two weeks prior when somebody else added so now we have a process that we updated every single week unless it doesn't need to be updated but there's a verification that goes on on a weekly basis on that um we're still providing food service uh the spacing the signage um as they prepare they stay away from each other so um the worst thing that we could have which has happened uh one p one positive test will take down multiple people and then having to get substitute or redistribute our resources over to help provide me meals is very difficult and so we try to minimize that and they try to space each other space from each other as much as possible we are still at this time providing curbside meal so although we're doing a grab and go everything's closed and uh we just provide all options even though we've limited the options we put them all in a clam shell or a closed box container just grab and go we're still also sending people out to the curb to provide that for our I school students or those that are home really because we have the waiver from the uh federal government um anybody body under the age of 18 whether you're in our schools or not gets a free meal and so from the curbside so we're continuing uh the curbside process um trying to think any other equipment uh we bought uh we um we also adjust as we heard there was I had one school call me saying hey a lot of people coming off the bus don't seem to have mass we give Mass to every bus driver as long with also cleaning supplies CU they wipe down the bus in between routes and so we go talk to those bus drivers say hey we're here that kids are coming off I don't know if they're taking them off in between getting into the classroom or not here's a 100 more masks to put on your bus so if kids are coming on they need a mask before they get on the bus so that everybody's masked up as they're going um so we'll continue to manage that um we reinforce all of this I know Transportation met with uh on Monday at their meeting with their staff they were going through all the protocols and reminding everybody and um I know I've mentioned it with our directors um be vigilant uh Lacy and cting Corners is where we're going to pay the big price and we don't want to do that so continue to follow through all the way to the end of this first semester as we're coming to break back with the with the buses um I'm assuming just because of our just our Fleet we're not able to alternate every other seat um are we relying just on mask wearing um Madam president protm and members of the board uh correct we don't fully distance it's not but we do have some spacing and we do like a uh but with some of the buses we'll have 50 kids on it there's no way to be uh you can't go every other seat on that and also one to a seat we can't do so we minimize it the younger they are the easier it is even though you feel like they'll be moving around the bigger kids just take up more room and it's harder um to knock off a seat on that so we um some buses might have just because the route's a little bit light um but by and large we try to keep them masked we wipe it down and we keep them sitting in the same spot so we try to minimize that impact or risk okay um you mentioned doing a lot of wiping down and chemical supplies at schools um do students especially at the high school level students or their teachers wipe down desks at class change yes okay and um that's at K8 as well okay and that that happens every day every class change between every period okay do we have staggered um or have we consider Ed staggered release times even if it's just like a couple minutes in between um this I guess would only apply to the high schools um class changes so we're not having everyone out in the hallway at the same time has that been I know that was um that was on the County website as far as just a recommendation and I didn't know if that's something that we're doing Madam chair Miss Pritchard um I can tell you that at the high school level um what we're doing that is working very well is we have one-way hallways for students we have entrance doors and exit doors um and our students are being very Vigilant in following those protocols I was at uh one of our high schools this morning um watching passing periods again um students have adjusted very quickly to those pieces and so they are um doing exactly what we're asking them to do at this point in time obviously asking 2,000 students to move um to different classrooms you know five six times a day um you know staggering times um is certainly an option that we can look at and continue to look for ways to to improve our safety protocols but currently the the one-way hallways and the exit and entry doors are helping tremendously um in the flow of um of our students moving safely between classes okay and then um at both Elementary and high school are we limiting um how many students are in the cafeterias or at how many students at a certain table at all just to to prevent you know tons of students from kind of being on top of each other during lunch which we used to always see um are we doing anything different with that um they are definitely uh they all have seating charts in the cafeteria they're all facing one way and so they they only have so many students to a table so yes they are definitely limiting the exposure in the cafeteria and I would add at I would add at the high school level the campuses have increased the the amount of area where students can eat um and so um you know whether they're limiting um to three or four students per table um students are doing a bit of that themselves but they're also allowed to eat anywhere in the interior of the campus and students are taking advantage of that spreading out um and really um doing the best that they can individually from a social distancing perspective during the Lunch Period okay so I like the idea that we're we allowing more outdoor seating but for indoor do we have staff that are monitoring to make sure that students don't choose to just sit like T of a table yeah I I can't tell you um what the exact number of students per table is we do obviously have supervision um but students are encouraged to spread out even at lunch period as well so and certainly we're going to have three or four students sitting together at a table um but I can tell you firsthand anecdotally from watching um all of our high school lunches that our students are taking advantage of the opportunity to spread out um and eat throughout the courtyard um you know and our our school administrations have done a great job of spreading um supervision out as well to make sure that our students are well supervised during that time okay and then and then I'll stop for a bit and I might like chime in later throughout the conversation but here's my my takeaway is that again with so many people that are um legitimately concerned with the rise in numbers and being in school not in school every you know that's a completely you know divided issue some people want schools to completely close others want them open and and I I'm grateful that diart provides our our community members with choices so if you're uncomfortable you can stay at home if you really want to be in school um you can be in school because I do firmly believe that the deaths related to covid numbers really far exceed just people who pass away from symptoms of the virus I mean we've got so many psychosocial aspects um that go along with isolation and things like that and it's just uh so I I'm thankful that daer provides that choice however um one thing that makes me feel comfortable um with what Dort is doing is that you know we have some good protocols in place and our top priority is safety and I just want to make sure that we are clear and consistent when it comes to the I appreciate you Tak the time to go through like the days 10 days 14 days and but I'm wondering there's been there's been there's been some times when say parents are confused because they will have reported this might you clear this up they'll be reporting that their student was may be exposed outside of school so you had kind of mentioned too that you we only kind of have control over exposures at school so does that mean then that for an example if we have a student who's vocally saying I was exposed outside of school and we know that are you saying that we have no control over doing the contract tracing asking that student to quarantine because that's a little bit of a concern to me so I want to I want to make sure that's a a valid or accurate understanding first and then maybe I'll go from there so if you want to respond to that piece of it sure Madam chair um member Pritchard um what we do is it depends on um the comment or uh the information that he shared with us let's say um Karen reports hey I was at the park and I hung out with Sally all day Sally's a a student at this school um the administrators um can you know definitely speak to that student to gather more information talk to the other um student but unless we have a positive we have to whatever action we do must be associated with a confirmed positive and that's Per meropa County Department of Health if we don't have a confirmed positive you know the administrator might contact Karen's mom or or parent and say hey Karen is saying this this happened at the park um do you have any information about it well I don't know so unless we have a confirmed positive the administrator can say hey if you believe Karen to the parent if you believe Karen was exposed please consider keeping her at home until and monitor symptoms um I can't verify I don't know if the other name I used Sally um if if the person that I came in contact with was conf had confirmed positive so sometimes it boils down to we if we can't confirm it we cannot Place anyone in isolation or quarantine what do you mean by confirmed like if if the student says yes I was around somebody who tested positive then is that confirmation enough for the district or you have to what talk to that person we would need a confirmed positive and that's why I mean an administrator could reach out to Karen's parent and say hey Karen is saying she was exposed to someone at school this student this person doesn't go to our our school um so we can't make Karen stay home in a quarantine without it being positive as part of our reporting and I apologize I didn't include this earlier as part of our reporting to EV every single student whether they're in I school um uh remote learning uh not remote learning in I school or in person we we report that to Maricopa County but on the second page we are required to report every direct contact with that is connected to that person so every student that has been in direct contact that we're placing in quarantine we're accountable for and we report that to Maricopa County so we if we're placing anyone in quarantine and we don't have a positive uh to connect that to um because they they they do check with us on every positive case goes through um Jaclyn Hofer our lead nurse they contact and they will verify that's why we have our spreadsheets um because when she is verifying with Maricopa County they will ask her questions um okay is this person in quarantine is this person in quarantine because Maricopa County calls the parent before they call us and so because they have to justify the any because the labs send it to Maricopa County and then we send it to Maricopa County and so there are various teams at Maricopa County they've got um the people assigned to um verify every positive case and then they've got cluster teams so if there's anyone on a direct contact list that we've placed in quarantine that has turned up positive we get a call so there's lots of checks and balances with Maricopa County and the way how we have to report so we couldn't Place anyone in quarantine unless it's connected to a positive if that makes sense well I can tell you what happening and I can tell you it's happening inconsistently because that's what's causing that's what that's what's triggered some of the emails and phone calls that I've gotten recently because it's like how are we doing this for one person and then the same exact situation from an outside contact happens but we're not requiring the same thing for another person so I think that's something that can easily be fixed the my concern is it sounds like there's a loophole and this is like where my frustration comes from with nickel and diming things not necessarily the district but just in general with this is the county will say and the nation will say CO's you know killing people it's you know all it's it's serious it's serious and then we're like okay you have our attention and then when it comes right down to it we get down to when we're trying to keep kids safe it's like well how many minutes was it more than 10 was it eight was it six feet was it 5et was it it's like oh my goodness if you have someone saying I was around somebody who tested positive and I had close contact with this person that should I think and again this is not to you or to daer It's just in general that should warrant enough concern to where we're going to say if you're telling me you've been around and you've spent time with this Co this positive person we're gonna ask that you um quarantine or stay home or we're going to alert anyone who's been around you now because you've been around a positive person just because they don't go to dice or just because maybe we don't have that person's positive test result in my in our hands I feel like that's a little bit of a disservice and a loophole where we could potentially be infecting lots of students and teachers if we're letting students come in that have verbally verbalize that they've been around positive people so is that a county thing or is that let uh let me um remember Richard uh an at least uh hopefully clarify now we have parents that call us and say you know what my daughter was exposed at the park I'm keeping her home absolutely by all means that's what we call a self- quarantine we encourage that so we don't have to have documentation of that for a parent to on their own do that so I would certainly hope that Karen or or anyone else that was in that situation would be communicating with their parent because if we we and we would our administrators have many times if someone has come up and said hey you know I think I was in contact with someone who was positive they'll they'll pick up the phone and and contact that parent um and just to clarify if Karen was at the park and exposed to someone positive Karen is the direct contact but she is at school everyone else is indirect contact so we and then if you know heaven forbid if anything happened to Karen she became symptomatic then we would but we have parents that have um called just about or many of our schools and said hey you know what we had an exposure I'm going to keep my child home um until uh for you know the rest of the week just to make sure give us time to test uh we welcome that because the less exposure we have at school um you know we don't want people to take advantage of it we have it had a couple people milk it for three four weeks um and so then we'll have continued conversations and and get more information about the exposures um but again some things are outside of our control we we are continually saying I mean if if there's not our students we can't um you know go out there and and put anyone Force anyone to be in quarantine we can have conversations with parents hey if you think your child was exposed please feel free to keep them at home and self- quarantine and uh my department of two um we handle all parent concerns so we are receiving those calls but I can tell you that we um after explaining our processes and what is in place um 99.999% of them I think I've only had one or two that don't understand they like oh now I understand okay yeah I'm I'm completely okay with what you guys are doing so it's just a matter of understanding our processes and what we are required to do but then also provide our parents with information of what their choices can be as well what options they have and I'm not yeah I'm not uh I know that parents are calling in and and obviously parents are being responsible with if they think that their student has been around somebody who tested positive that you know there's a lot of parents that are doing their part and saying okay I'm I'm keeping my student home but I feel like the district should take more responsibility if a parent calls in or if student says I was around somebody that was positive and you know sadly I don't know how this is the case but there are still people that think this whole Co thing's a hoax or they don't believe you can get it like you can get it so they may say yeah my student was around so and so and they were positive but I'm sending them home I'm sending them to school they seem fine and then that student is around teachers and other students and could potentially infect their class and so that's where I'm wondering where can the district take responsibility and say you've admitted that you've been around a covid positive person we're going to ask you to quarantine you know I understand it can't be a rumor but if they're like yeah they tested positive that makes them a direct contact you see what I'm saying like why I feel like that is just inviting without some more um structure around that plan it's inviting potential infection Madam chair Miss Pritchard in in the situation in which you describe um the definitions that are used for direct contact UM and others that are used for quarantine are not ones that have been established lished in the dier school district they're from the CDC from the center from Disease Control so those are are the pieces that that we follow if we have a if we have a report of a student indicating that they've been exposed outside of school for example Administration and the nursing staff would make contact with that parent with the parent of that student to determine if direct contact existed remember being around someone for one minute doesn't direct doesn't constitute direct contact even if that person is positive there are other factors that can that that factor in there and and the primary definition that you use is 15 minutes of Contin 15 minutes um throughout the course of a day and so if a parent tells us no my student was not in direct contact with anyone that was positive then as a school system we don't have authority um to enforce things outside of school um based upon rumor or inuendo we would have to go with um the parent or Guardians information that they've provided to us um we did seek legal opinion on that and and they indicated that you know we can't quarantine students on hearsay um and so those are pieces that we have to make sure that that we we have in place to protect all students um and um again if if that allegation or or report is made our schools do follow up with parents and then at that point in time we are at the mercy of what the parents are telling us to determine that outside of school contact as to whether it it result or whether it it warrants a quarantine or not well and obviously I'm not suggesting that we quarantined students on here say this was actual I'm I'm talking about instances in which a student says yes I was with this person who definitely tested positive that's what I'm talking so that's not here say that's like they had that firsthand information agreed and and again we would go back to um you know the the questions to the parents would be direct contact questions um and and and there are questions that are asked to determine if direct contact if the definition of direct contact was made remember being around a person who is positive doesn't uh constitute direct contact unless you're around that person for 15 minutes um that's what direct what constitutes direct contact or there's a couple of other things that that factor in there as well um but but you know if a person if a person comes in and says yeah I was around um you know my um you know my grandpa um and um you know they're positive that phone call is made home to the parent to start the process to determine if they were in direct contact or not when we're talking about quarantining students with somebody who's positive in school remember that they sit in classes for 45 to 55 minutes so therefore if that student's positive that's been direct contact we can absolutely guarantee that was direct contact so we use the CDC um definitions of of to determine direct contact and then that's when the quarantining begins right I understand I understand how things have been done I'm just clarifying so knowing that there's going to be staff and students who don't agree with that process are we at least allowing because I I thought this was happening as well and I learned recently that this is not um are we allowing any student who feels uncomfortable if the district is not going to require someone to quarantine if they've been if they've been directly exposed are we allowing other students the option of zooming into a class not be counted absent because they feel like they need to be safe whether it be they live with vulnerable adults or they're sick themselves or whatever um I always thought that was an option um but is it not so what I would say is that any student can call in absent um in a in a day parents can excuse students um that are absent um and then each school has processes that are in place to make sure that the um information from the class um and any work missed is provided to the student as well of course I'm talking about zooming into the class Miss pitchard if I could just respond to that um we were in the process of acquiring web cameras for all of our classrooms right now we don't have those and so it I guess would depend if there is technology available in the classroom that might be available but there's no guarantee that that would be available for all the all the classes right but if a student had that option if that class was zoomed in the past or there's a link that would be the the district would not hold that would that student be counted present if they were in attendance virtually if that option was available through their teacher um as far as the attendance goes I'm not sure if I I believe we're remote learning we do not count students absent as long as they're checking in that's correct for for quarantine um we're considering that remote learning okay so even if it wasn't a a formal quarantine like if this was the scenario that I just described and there was other students in a class said I don't feel comfortable then we would be okay as a district saying if if there is a zoom link available through your teacher um you can attend virtually and that's a that would be a teacher by teer decision if they open up their their Zoom link right but we won't count them absent as a district is what I'm saying right but we also would be cautious about just allowing students to self- select absences um we would work with their parents if they want to self quarantine that would be basically what that would be considered is the parent is excusing them to self quarantine okay and then I know and I haven't seen this in the literature for a while I know back in the summer um it used to be quarantining for 10 to 14 days after the last symptom was present so I'm assuming with all the changes of Co that's probably something that was kind of sifted through and they decided that's no longer um necessary so now we're going to the 10 days but do we really emphasize with that family that that means no no symptoms sys present when you come back so if your 10 days it's not like I feel good it's been 10 days I can come back it's like you can't have any symptoms um I can tell you that our health office and our administrators as part of that whole process and that big spreadsheet I explained they have they call every single person in quarantine um one to two days before their scheduled return to verify with the parent that they have no symptoms if there's symptoms they document them and and they are not allowed to return until they are symptom free without any medication for 24 hours so if at day 10 they still have a headache or um any other symptom the nurse will call again the next day the nurse will call again the next day until they the nurse can verify or an administrator that they are symptom free and then even the next day because it has to be 24 hours contact is made to verify that they've been 24 hours and then they have to be released to return to school and it's all documented on the spreadsheet okay so there's no it's it's not an individual decision if I feel good it's been 10 days I'm coming to school there's that checkin that formal screening process they have to be called to verify before every return okay that's good to know and we still do temperature checks twice a day is that both Elementary a yes okay and then one more thing really quick so the negative t test I know the county kind of discourages um just going on a negative test they want more of that that that 10day quarantine I've heard something about you it's 10 days or seven days with a negative test are we doing that no Maricopa County has uh said at this time we are not accepting a negative test after s seven days good okay all right thank you for that information sure I do think though J wrapping up and I might jump in like I said I want to be very very careful I think the community needs to know that you know we're doing the best we can and we're taking it seriously to where again I guess thank you Dr kis for for allowing students to attend through Zoom because if we're not going to tell people that that actively promote yes I was around someone positive you know and they are still in school and they're they're concerning their their friends or their teachers that those people then if the district's not going to say you've been you've been exposed or you've been run positive person you can't come to school since we're not saying that we need to allow them to feel comfortable to attend in other ways because the last thing we need with everything going on with the hype of the the virus and everything is to have the community lose trust that we're doing our part to keep kids safe and teachers safe um so when I hear little inconsistencies here and there or things that sound a little bit concerning that's why I want to let you guys know and we can talk about it openly because um if we lose trust of our community we're it's not going to be a good situation we want I just I just I want to know that at the end of the day we're doing everything we can to make sure people are safe and healthy and don't succumb to this Miss prer just again for clarification that Zoom permission is teacher dependent we don't have zoom cameras in every classroom I understand but what I'm saying is if they if the teacher says I'm going to send you a zoom link the district will not count that student absent if they're there if they're excused by their parents for self- quarantining and that can be just at your discretion self quarantine if they feel like their student has had Direct contact and need to be quarantined no it'd be indirect it'd be it'd be for the students that were we know they have said we've had positive contact but the district isn't going to tell them to stay home then the other classmates can say I don't feel comfortable being around a person that said they've spent all this time with a direct person I want to ask my teacher if I can attend by zoom and stay away for a few days or if we're going into a weekend or something like that we' have to have a further conversation about intermittent absences cuz if that's every 3 days out of a week it's they're here they're not here from week to week to week um we really have to look at it a case by case yes when a student is quarantined even if they're self quarantined those are excused absences and if the the teacher has the technology available to zoom then that's obviously something that can be provided okay thank you I do have a quick question um too so if a student um is going to be quarantined are the teachers let known why they will be missing okay because that is a concern that I've heard too is that some teachers will say that um all of a sudden their students gone and they haven't been told um why they aren't in attendance and so I just didn't know what the process is for as far as letting the teachers know who's gone in their classrooms and for the duration of days yes um uh what we do have is we've got kind of like a script template that um administrators can cut and paste um and and share in a document schools um have um evolved into their their communication some um automatically send uh a list uh to each uh teacher dependent on um who's in their class others um um uh do it differently um by maybe uh like an eighth grade team or a uh individual teacher um the uh qua car qu attendance quote code is quarantine again those absences do not count against them so when a teacher of record um pulls that up they're going to see that the student just in case there's a laps in communication because sometimes um it happens a quarantine might happen at the end of the day or or after school and if they have that um student first hour maybe they um miss that communication but they would see that um attendance code okay thank you sure I'll try to make mine quick um have we had to hire um additional staff to keep up with all the calls and the database and the it's me and Tammy really MH and our administrators and office and health office staff they do an amazing job I am really there for guidance um they call me Karen what about this you know I had this um an uncle came in over the Thanksgiving helped me with a calendar um for you know uh uh indirect contact or direct contact dates so I'm really there to just guide their decision- making and make sure that because when either when you don't do it for a while or when you've got unique cases it can be interesting so like today there was there was an incident and was like well wow I need to put my thinking cap on so I went back to pulled up our documents okay it's this it's not this where it gets confusing sometimes is when there are different um isolation versus quarantine dates and maybe one group had Direct contact on a Monday and a different group had Direct contact on a Tuesday especially with Athletics or other or um stuco or something like that and so it's just kind of um uh drilling down to um the exact dates is where they need the most guidance okay M chair and m s SN Bel just for clarification Karen receives all the incoming calls and questions um the schools do the phone calls to parents with quarantine of their students and and the contact tracing and then John's going to give some information in just a few minutes about some some help that's on the way okay um thank you Dr Kellis uh so with regards to um the individual schools that are placing the phone calls or keeping track of the calendars and St and such um how many staff members at each school are trained in your calendar oh um all the health office staff all the administrators uh the admin 3 the Arts attendance um Personnel um it depends on the uniqueness of um a site like f Freedom has fewer staff they also have fewer students versus Valley Vista but our staff have become extremely proficient at this process okay because it's it's more than three um so you have a wide variety of people that that can uh place these phone calls and keep up the calendar okay and dashboard is updated when Tuesdays and Fridays um around 4:00 depending on when we pull up because we want like literally um the most upto-date information Fridays uh database staff calls contract she answered that you answer okay I'm good cuz there was you know with some of the questions that Miss Pritchard had asked and some of the things that you had um uh either supplied beforehand or afterwards I've got my questions answered thank you thank you so much for for your grace and your patience tonight um I just had a little bit of a I just needed to clarify a little bit on the self um identified quarantining people that the example that Miss Pritchard um kind of brought up if we we had a student or a family that decided that they wanted to self-identify and self quarantine and then they communicated that to the school um but then for instance they they found out that there was something really exciting going on at school and and then they all of a sudden stopped caring about it so then they maybe they wanted to come back in 5 days would that be okay or after they've already self-identified and communicated are they stuck with that 10day quarantine requirement does that make sense it does um I think initially when the uh self- quarantining takes place that we collect information about what their exposure was who it was right um you know was it at Thanksgiving was it Grandpa for example if it was if it was a confirmed positive contact uh we would we would ask that they not return okay thank you we want to stay um consistent we don't we want to reduce the any type of exposure so if they've told us um that this was their exposure and they're keeping their child home uh we hold them to that thank you that's I don't understand that's exactly contrary to what I just asked I just asked that question you said that we can't enforce something that's been in out of school contact unless I misunderstood it was my understanding Ed it differently I'm not sure um well you said it was a confirmed case confirmed Cas I gave the example of at Thanksgiving with with Grandpa and so the uh member perard if if I in the family right so how I see them differently and maybe that's my misunderstanding is that this was a parent who informed us that there was exposure and they want to keep their child home the example you provided was that um a student said that they were um exposed to someone positive we've contacted the parents the parents haven't validated that and so we can't force that child to be in quarantine if the parent isn't receptive to us putting the child in quarantine oh then I then maybe I didn't explain it correctly um no parent I'm at any time if a if a I thought you meant you have to have the district has to have confirmation like talking to the person that was actually positive to confirm the test for us to do anything no this would be a situation where yeah parent would even acknowledge that there was sure and I apologize I because the examples that I kept giving was that um I'm saying that I was exposed to someone at the basketball or at the park and we the administrator contacted the parent if the parent isn't we can suggest do you want to keep your child home in self quarantine but if the parent isn't receptive we can't force that parent to quarantine their child so for the interest of time how about you and I talk like a later date um just another few little questions um I know that we we already talked a lot about the disinfecting and the cleaning um have we had any reports of you know staff members that are um they're expected to be cleaning in between classes have we had any reports of that not happening you mean concerns about employees from employees about cleaning yeah so maybe I so I have heard you know um things and some of the things that I have heard is from staff members who have that expectation that they um are to clean in between classes especially if there is turnover in their classroom um but that maybe they don't feel like that's their that's in their job description so they don't really feel comfortable with it or they're just feeling they're not with that I I would say that is an expectation e e we covered those quarantine procedures in a different way uh we have a lot of openings um and contacts and uh absences that need to be covered so our staff is ously filling those positions as we allow um the FFC leave uh which by the way is uh sunset on December 31st and we do not believe that is coming back or being redone and talking with our legal council and reading the all the updates uh the family's first Corona virus response act which gives the 10 work days paid by the federal government it's an act we had to follow since March um that's going to expire that is not going to be available to to our Workforce so that's an important piece of what we're going to discuss here um additionally uh we still have um you know people that have to have use their personal leave and be out so all those absences um are creating a Workforce fatigue when uh all kinds of employees including administrators secretaries not just teachers they have to cover each other's classes when they're not physically in the class because they're quarantined obviously if they're positive they're not going to be there um we've done some programs to try to um alleviate those um needs across every campus we did the guest teacher incentive program which I'll cover later this evening uh which you approved um in October it's been amazing um so thank you we will go over that um you approved the emergency sub search for our pair Pros tonight in the consent agenda um which we will begin that process where we use our par professionals to help substitute and cover those classes uh we use our classified substitutes all we can I'll talk a little bit in a minute um towards the end about our covid response teams that we're putting together um but our HR staff is working tirelessly seven days a week um till 7 8 9:00 at night to process all the inquiries for our employees it does not stop uh they've done an amazing job they continue to do an amazing job um but um they are working tily to do that so it's causing that workplace fatigue um I've put on your um put on your desk a couple an executive order and a CDC guideline um in the executive order and the CDC um education falls under the essential workers category so what does that mean well through that if you look at the CDC contacts if you're an essential worker um you do not need to quarantine if you've been directly exposed if you're positive you need to quarantine and spend the 10 days out if you've been directly exposed according to the CDC the Maricopa County Department of Health you need to be able to work still because you're an essential employee okay those are the guidelines it's put out I spoke to Maricopa County Health this week they agree with those guidelines they back those guidelines the governor put it in his executive order and as you can see the CDC has some guidelines what are they supposed to do um if the if the been in direct contact um if we still notify them that they've been in direct contact if they are not showing symptoms so they asymptomatic um they are to return to work according to the guidelines um and follow our safety procedures that is temperatures which we already do regular monitoring wearing masks social distancing disinfecting surfaces washing hands keep the S keep the uh distance um and those type of things that's if you're asymptomatic you're not showing symptoms um if you're positive obviously you need to quarantine for 10 days that is a confirmed positive test we do all the reporting as Karen described to the Maricopa County Department of Health the contact tracing and everything with f FC expiring that poses a little problem and as well as um I described of working from home which we let them do now so we let them work from home um if they potentially can or to use ffcr day days the FFC days are expiring they are not going to be available any longer um working from home is posing the problem because it's creating a ton of absences across our schools um and they're all have them fill these spots so what we're proposing to do is start a new procedures January 4th and fall in line with uh the recommendations of the CDC in Maricopa County and the Governor is that our employees will be essential employees if they are directly exposed and don't show symptoms um they can continue to work they can choose to quarantine if they want to they have that choice if they feel safer to quarantine that is their choice but they will have to use their personal leave days we do no longer have the ffcr days from the federal government to provide the funds to pay them those 10 days so they will use their leave days if they are positive they must quarantine for 10 days and they will have to use their personal leave days for that um those FFC days are gone we believe this is going to help alleviate um a lot of that Workforce fatigue that we talk about um yet we produce options some people may not have days uh the leave days to use now that FFC is gone um and this gives them the option only if they do not have symptoms or show signs of symptoms um if they do that then they were going to need to quarantine um and go from there so I don't believe I'm leaving anything out Dr Kellis you can jump in if I'm left everything out just kind of a overview of the whole piece and I'll answer questions on that before we move on on well just to finish your sentence you said if they don't have any acred leave days um they would not be paid for their absent days that is correct what if they worked from home like if they were showing symptoms um and they didn't have any leave or enough leave kind of like the students are they able to still be paid if they're not they're not sick to the extent to where they just need to be in bed but if it's just like you know this lagging cough or something like that are they are they able to work from home if they're positive or we are saying that our work from home is going to end on December 31st and that's to try to reduce that workplace fatigue um and not drive up the absences because we have an a large amount of absences that are occurring right now so the work from home piece we're going to give them the option if they don't have symptoms if they do they were going to have to use their own leave days so working from home would no longer be an option unless with a caveat with that they follow the Ada process and have documentation medical documentation or FMLA working from home will be available for those two pieces but they will need to have proper medical documentation in order to do it and the medical documentation would include a positive covid test it could if it definitely could include that and that would have to be documented with medical documentation currently under FFC by law we cannot ask for any medical documentation that is part of the FFC law so when you were say I misunderstood you then when you were saying before like you they were being paid through the end of the month I thought that's if they just chose to quarantined from home they weren't necessarily sick but they just felt better quarantining I'm talking about if they're actually sick but not so sick they didn't feel like they could sit in front of a computer at home if it meant getting paid versus not getting paid you're saying either way not able to get paid if they're actually actively working from home correct okay unless they go through the Ada or FMLA process and that requires medical documentation we will still process those as we do right now so our staff is going to be classified as essential workers correct correct so with the um FFC gone and I'm going to be blunt when I say this um are you expecting um resignations um it's a possibility remember s s bill it's a definite possibility there are people at both ends of the spectrum and it's really going in waves as things get better and things get worse it goes back and forth so it could be a possibility that there's resignations they've been pretty um on and off all year to tell you the truth more so than um a normal year we've seen resignations come and go as much as today I've had some so um they continue and and it could it could drive that yes okay um you said something just a little bit earlier that your staff was working seven days a week that's not true right that is very true you are working seven days a a week we are working 7 days a week to process our employees till 7 8:00 at night I'm chair Mr SEL just um so you know how they're doing that they have a phone and somebody's designated as the the person who take the phone home and they received the phone calls of of Staff who uh may be uh feeling symptomatic and want to know what do I do and those phone calls very typically come in the evenings after they're home or they've received their tests and so um yes it's happening all all the time and these are exempt employees we using exempt employees of we've talked about offering overtime to our current hourly employees um my staff has been real Troopers and getting it done they you know but the fatigue is setting in and it's setting in not just with my department it's setting in across the whole District if you talk to people um covering classes it's starting to wear on our employees drastically okay okay that was all I have we have a copy of the um executive order in front of us but this is not a new thing of the executive order this is the original one from March correct just wanted to clarify that so the original executive order from March identifies them as as essential workers correct correct okay and mam chair it's just that daer hasn't done that where others have um we're to the point where we need uh to stop the the class coverages and splitting classes and doubling up classes and um which our teachers are are handling but it is as Mr CTO said wearing down on them if there's no more questions for Mr Cotto will move on um who has the next one Dr polling can I give a quick update on academic Services yes and then we'll move to Ken Hicks and then Mr Dean um so some of the changes that we've made um in academic Services earlier this semester or this quarter excuse me just getting feedback from staff um we began limiting our district uh professional development really feeling like teachers are spread so thin and need more time so we did a pause on some of our Consulting work with West Ed or 95% group who were Consulting with our principls visiting our schools um giving coaching on teaching and learning so we did a pause on that and and able uh so staff and teachers got more time and and were not spread so thin um the other thing we did again on getting feedback um and looking at um giving time to teachers we worked with our site admin and on Monday's early release we asked our principles to do an hour or less of professional development and give the rest of that time approximately two hours to teachers to be able to contact their students um work with their their high school or remote students and just have time uh to do that that needed work so there's just a couple of the changes we've made you know ongoing we're talking with um with with building admin with teachers with staff how are things going how can we better serve and those are a couple of the changes that we've made um this quarter I have a question about that before you move on um as far as pausing the PD though I guess one of my concerns with that is kind of we're in the area that we're in and CO's going to be around for a while so I mean I hate to pause professional development um I like the idea though that they're using some of that time to reach out to our online students because pausing PD the first thing that comes to my mind is the fact that we know that our online students are really struggling and so even if our P PD was more geared toward you know how to effectively teach online or how we like anything that we can do still use that time for to help our students because we know there's definitely still a student need so I'm a little bit nervous about pausing PD and Miss Pritchard um we still have the tls's that are on site to be basically instructional coaches for the teachers during every day of the week and they continue to be in classrooms and to be coaching the teachers it's just that that designated early release time on Monday um that we are reallocating for teachers to to have time and that time is designated for online students or um all but well we're as um M Dr poing said we're asking principles to limit staff meetings or professional development or whatever to one hour and then the rest of the time is free for the teachers to use to work with students all right um who's next yes thank you um so just quickly I know I've already talked a little bit about the budget um and so that was really wanted to highlight the financial concern so I've already mentioned that on our budget revision so we have increased costs we have a reduction of our Revenue we have less kids and we're going to have a reduction from our distance learning plan uh for students on remote learning uh the good news is is that we anticipated almost all of it and also prior to going into this year as we were looking for the um Capital we were allocating to ed services a budget adoption uh curriculum adoption for 1.8 million that we paused uh so knowing that we needed to continue to have as much flexibility going into this year um pausing that uh getting the over $9 million from the federal government anticipating some reductions already reducing some expenditures last year Rolling them forward this year of reduce utilities redu sub costs um reduced Transportation costs helped roll over more money that we reserved going into so this was a last meeting or the October meeting uh when we approved the first sub incentive program was talking about the S the savings that we've had for example this year we've already saved $250,000 in utilities uh a loan this year so we have some increased costs so I talked about the increased PPE The increased equipment they increased technology we continue to uh manage that actively manage that but we have not exhausted all of those federal funds and so we have plans for them and we have identified where they could be but we're not pulling the trigger until we have to the ESG the enrollment stabilization grant that came from the governor uh we found out our amount last week we have to spend it all by next week and it all has to be expended by December 31st we'll get all that done they're working on journal entries this week and so we'll have all that so we're prioritizing those grants that are coming in first and have to do first we did receive $100,000 for dimma for uh FEMA um Emergency Equipment emergency supplies over the summer that helped buy a lot of the PPE uh that we had um over the summer and the um April May June portion of it so we received $100,000 from there now we're going into the ESG once that once we finish all those AG those journal entries we're then um going to focus uh what is our um reduction that we know we're going to be an additional reduction in January what is that reduction uh so that we could um continuously active manage this but with not exhausting all of our federal funds we still have a lot of flexibility in front of us and that's our conservative nature um just a little insight into that conser ative nature like earlier I said our cut will be 1.5 million I round up on all of that so the cut is actually estimated closer to 1.1 but uh once we cross the million I move to the next one just to so that we all prepare for it um when the actual comes in last we're like hey that's great news uh don't tell anybody in cabinet because then they'll probably try to spend that additional funds but we create slack by uh moving in those directions that try to be conservative on our estimates uh so that we can plan and have all the FL flexibility so we've already budgeted for the increase in the second incentive program um so that we could absorb that and we still have additional funds to absorb the reduction coming in January and the increase in technology as we're looking at the uh cameras and other uh we covered uh software uh the Florida virtual from K8 or the k6 part of the Florida virtual some Google security enhancements all of those are being covered and we still have reserves because of our um cusing and being able to repurpose existing funds in there so we're being as flexible and adaptable as possible during a very difficult year and that's it and I would just add um and close thank you for the opportunity to present the information and with the agenda item because it's very important information um not only for you to hear but for our community as well um it's very important that we stay vigilant in communication um and making sure that we're thorough in explaining what we're doing um even with um you know the increase in in cases um over the Thanksgiving holiday which Miss petard you pointed out was expected um and that's absolutely correct um our um Active cases currently in the district is approximately 0.38% um and so all of the efforts that you've heard this evening um are being effective um within our mitigation strategies and and the last thing I would point out and I don't know if she's still here or not I don't see her but um or she's hiding behind the podium while Karen winterstein Department made be a department of two they are small but they are incredibly Mighty um and they do the work of literally 100 people they they do tremendous work and so um we just want to publicly say thank you to them for all of the effort that they put into U managing not only the covid issues that with from student perspective But continuing the student service piece as well um real quick to miss Mr Hicks uh you said that the ESG has to be used by when the 31st um the requirement is that all expenses have to have actually occurred so you can't put in future expenses it all has to be through December 31st but since we have break going out we have to do all the journal entries ahead of time so we have submitted all documentation and are working on the journal entries right now as soon as we get approval of checking all the Box the last box being that we had to submit all of our Benchmark data from our testing a three years of benchmark data um as well and we had to show proof that we did the school level reporting to the governing board which we did at the last board meeting um and so um with all of those we should get the final approval and we will then get the money hopefully next week and we will do all the journal entries immediately and you're confident that you're going to bring it down to zero right or uh we will spend all $5.2 million yes I'm confident on that okay thank you Dr kis from cabinet and uh everyone that has a part in um helping prepare for all of this because there's just so many facets of of covid and and I think that our response has been fantastic considering um such a large community with um diverse things going on so I really appreciate it um next item is J1 and that is the recommendation to approve classified staff notice of employment language and benefit packages for the 2122 school year Dr Kellis thank you madam chair members of the board and members of cabinet Mr Cotto will introduce this item thank you Dr Kellis uh Madam president members of the board superintendent kellison cabinet tonight we bring you the notice of employment for our class ified staff this is for aity and exempt staff uh last board meeting you approved the certificated contract language this is for our classified employees as I said exempt and certified so we're asking and requesting approval on of the language and the benefit packages for uh the 2021 2020 school year for our classified staff there any changes from last year there are no changes and this has gone through our thank you for the reminder there are no changes and this has gone to our attorney for review and she has returned it with no changes I move the governing board approve the notice of employment language and the benefit packages for hourly and exempt classified staff for the 2021 through 2022 school year second C for the Reemployment staff and issuance of notices of employment for the 2122 school year thank you Madame chair members of the board members of cabinet Mr Cotto will also introduce this item thank you Madame President members of the board superintendent Kell cabinet uh now that you've re um approved the language we are asking you to approve the issuance of the notices of employment uh this happens usually in May the first part of May um but this gives us the authority to issue them um if the board would approve that and I'll stand for any questions thank you any questions okay I move that um we approve the issuance of notices of employment to eligible classified staff in their current positions at the 2122 salary level with Benefits can measure it with the possession with the position second call for the vote that wasn't me that seconded that do what I think yeah it was Miss Tanner who seconded it not that I'm not okay with it but just as a ort of clarification I didn't second that just to be technical I think they're going to go back can fix that yeah thank you they can't fix it oh no it still says have to manually fix it thank you okay motion passes next we have item j3 recommendation to approve to approve a guest teacher incentive program Dr Pa thank you madam chair members of the board and members of cabinet Mr crle will introduce this item thank you Dr Kellis Madame President members of the board superintendent Kellis cabinet uh we are excited to bring back some information about the incentive the guest teacher incentive program that you um approved in October for the beginning of November 2nd through December 11th um if you remember previously uh we had 291 guest teachers in our available pool of guest teachers before you approved this and before it began on November 2nd was 76 of those those 291 teachers were working um the program that you approved and wanted to try from November 2nd To December 11th we now have 130 guest teachers that is a increase of 54 um guest teachers in our district um also prior to the incentive program we had about 44 guest teachers working just one or two days a week we wanted to reduce that that was our discussion that night so we're proud to report that now um we are down to 30 guest teachers working just one to two days that's a good thing because if you look at the other side of that we have a 100 teachers now that are working um more than two days a week in our district and before that was 32 so that has gone up by 68 teachers taking more uh days in fact um from when I pulled this data we have 94 guest teachers that worked 10 or more more of the 18 possible days when I pulled this data um on December 1st so that was fantastic uh with this we we've talked to our sites our sites see a huge difference obviously in the increase of those guest teachers uh we've had comments by guest teachers that are very um excited about the program and excited to work in daart with that information we'd like to run another guest teacher incentive program um and this program would run January 4th through March 12th um again that's 48 days the last incentive program was 28 days so using the same formulas of working um at least 50% to 74% so if if in this tier one incentive for the new program if a guest teacher worked 24 to 35 days um which is 50% to 74% of the days they will receive a $1,700 incentive if they work 36 to 48 days we are asking that they receive a $2500 incentive these are the same dollar figures if you compute it by day as the first program although those amounts look bigger it was 1,500 in the first one remember we have 48 days in this one not 27 so we almost have a little bit under double the days um and with that I I will let um the financial Guru talk about about the finances with that because I know you're going to have questions so I'll defer to Ken for the financial side of that um thank you very much so in the first pro program um we were estimating success would be around $100,000 I think uh the last poll um we saw it over 107,000 and that's just on the uh the cost direct incentive program cost but then the S the benefits on top of it U push it about $130,000 so we're very um happy with that using um now we have to prepare these agenda items ahead of time so I haven't used any data this week we were looking at with that same success rate the cost would go up to about $259,000 so we think it'll cost uh with continued success um uh in excess of about $250,000 I really look at this is uh we're putting PPE we're trying to create safe environments the other thing we're trying to do is not to overload classrooms for the distancing and this is another tool to help relieve our staff and to help in this situation so I think it's a a good cost it's something we've already budgeted for we still haven't exhausted all of those federal funds um but this is uh something that will help uh continue to help with our morale of our staff and to create safe environments and with that we'll stand for any questions mine's going to be a quick question um Mr Coto uh for tier one uh for the 24 to 35 what was it for the um the first set of days the first time we did this the first time we did it yes um it was 14 to 20 days oh I'm sorry the dollar amount oh it was $1,000 a th000 and the 36 to 48 um that was uh 21 to 27 days and that was $1,500 at that time thank you uh I'm glad to hear that uh that guest teachers were you know um on board with it and you know the the numbers did exactly what you wanted them to do um I'm hoping for a better return for this next this next break so thank you thank you anyone else have any other questions okay I will make a motion to approve the continuation of the guest teacher incentive program as presented second motion passes thank you very much next we have um recommendation for approval of the proposed boundary changes beginning in the 2021 through 2022 school year Dr Kellis thank you madam chair members of the board and members of cabinet Mr Hicks will introduce this item thank you very much Madame President protm members of the board um so on this agenda item this was something that was uh brought to the board um back in um well that was uh November 18th but November 4th is when we started it part of this uh start this mainly started on the middle school and looking at the boundary changes that were done but as you know part of our policy and our goals and our objective is to um maximize the use of all available facilities and to create efficient use of our right resources and to um account for itively positioned for the incoming and projected growth going forward so as we're looking at that process um we're always constantly looking at other things and one of these there's some other boundary changes and so these are the other boundary changes that are not directly as a result of Medal School changes and so um the first one is the Riverview Luke um that's uh sundow for I believe is the name of that Community um that is right next to the Riverview they were current they're current going to Luke we're going to re um boundary them and move them recommend them moving to riverv just as has mentioned at the previous public hearing and other presentations um the existing students that are there and I think there's about 80 sixish uh students that are in that boundary that go to Luke currently right now they can continue to open roll and we do give them priority uh when that is happening um and then so we would so that's one change moving it for efficiency the second efficiency is moving the Mountain View uh the Sonoran Heights currently on the other map um and the bottom left corner um removed from Sonoran Heights and moved to Mountain View is that other one change right now there were a and that's now moving to Mountain View that has I think 20 20 32 kids um in that one that currently go to Sor they would also be able to open Ro and get priority um purpose in and positioners for growth and for efficient use of resources um move them to Mountain View now originally um presented to the board was um a few other boundary changes um currently after talking with our attorney we think we might have um uh messed up a little bit of communication and even though we do an abundance of sending letters and communicating everything um we left off a couple of the changes that we told you back in November that we were also making outside the the Middle School uh for efficiency we're going to bring those back in January and just redo the process a little bit just to make sure that we have all the um eyes dotted and T's crossed from that standpoint so this right now is just those two boundary changes that we're recommending so the top one um removing Sonoran Heights and adding to Sunset Hills is not part of this agenda item at this point in time I'll stand for any questions and also I'd just like to uh our planning administrator Mr Kevin Shipman who does an amazing job who's sticking it out for the board meeting to uh make sure he could handle our help and support any questions he does a lot of the leg work and appreciate all his time and effort and work in these areas thank you very much for that update um any questions from the board I will make a motion to approve the boundary changes for Luke Elementary School Mountain View school and River View School beginning in the 2021 2022 school year second and we will vote on that thank you motion passes all right next we have item uh action item five recommendation for approval of the proposed boundary changes to establish middle schools beginning in the 2122 school year Dr Kellis thank you madam chair members of the board and members of cabinet um it was getting close to about a year ago where um the governing board asked Administration to put together a plan for middle schools and we have worked throughout the year to bring this plan into fruition and this evening we are bringing this item forward Mr Dean will uh present this information good evening Madam chair me uh Dr Kellis members of the governing board and members of cabinet this evening um we bring to you a recommendation for the approval of proposed boundary changes to establish middle schools beginning in the 2021 2022 school year and so we wanted to take just a few minutes to go through the middle school plan recommendation um and make sure that we um provide opportunities to answer any questions that may arise as well so first just a brief history um just as Dr Kell stated um about a year ago we had a governing board request to explore a middle school plan um we started that process with a community webinar on April the 28th um we also had a Facebook live Forum on November 7 17th if there's been one positive that's come out of the pandemic it's the fact that we are able to reach a lot of people through Facebook live forums um and so where in the past um decade and and previous to that we've had held um in-person forums to very small audiences the Facebook live Forum has allowed us to broadcast to thousands of people um and then continue to rebroadcast afterwards and so that's one positive that's come from um this time following the community webinar on April or yeah on April 28th we put together a middle school planning framework planning team um that consisted of teachers and administrators in the district that team met um five times from June through September we shared their that committee's framework with the governing board on September 23rd that would be the framework for the Middle School um what the middle schools would look like um after that uh 9:23 meeting we met one last time with the Middle School framework planning team on 930 um to make sure that everything was solid in terms of the recommendation our district demographer Kevin Shipman worked to identify transportation and safe route to school needs um and then again we shared the boundary recommendations uh with the governing board on November 18th at the last meeting as Mr Hicks stated the boundary process actually started um a few weeks prior to that with notification in the paper and then Mass notification um throughout the district via um uh various communication forums the rationale for the Middle School selections really came down to establishing four um or proposing four middle schools within the district one Middle School pairing for each High School feeder and so when we talk about our middle schools we we've we proposing to pair them um with another school um that's close in proximity that would become a primary school um our pairings um are proposing that the primary school be be pre kindergarten through fourth grade and that the middle school will be fifth through e8th grade for each feeder um what we're looking at is the daer High School feeder that dier Elementary would become the middle school and that would be paired with El Mirage for the prek through four School the Shadow Ridge High School feeder would be Sonoran Heights as the middle school and Rancho Gabriella would be the prek4 school for valy Vista High School Ashton Ranch would become the Middle School Countryside would become its paired pre- for school and at Willow Canyon High School simmeron Springs would become the middle school with Western Peaks being paired as a primary school in terms of Staffing and what that would look like um should the recommendation be approved our teaching staff um will basically flip-flop so if you are a kindergarten teacher at um simmeron Springs and that Simon Springs becomes a middle school you that kindergarten teacher would move to Western Peaks um the paired Primary School um and and retain their position there at that point in time the same would be true with the fifth or eighth grade teachers at the primary school they would flip to the Middle School in the framework that's being recommended by the committee the only additional teaching um position that we would see at this point in time would be the inclusion of a Spanish teacher at the middle schools um foreign language is one of the um components of the framework of the Middle School um in in the seventh and eth grade um which provides our students high school credit or would provide our students high school credit for foreign language um putting them uh a few credits ahead knocking out their University requirement for foreign language and freeing up their High School staff to take additional courses in which um they may have interest our office staff would remain the same at the schools and the administrative staff we are proposing at this point in time to remain the same as well from a cost Factor we're working at a very minimal cost to transition our schools to middle schools in terms of furniture the current Furniture in our buildings will be used and moved to the appropriate building for example um if approved the primary Furniture that's currently at Ashton Ranch would be moved to Countryside their Upper Grade Furniture would be moved to Ashton Ranch and that would occur after school um is over during the school year there will be a need for Marquee change and signage on the building for the Middle School um we have requested estimates on that and here's what we have found that to change the four Marquees at the middle schools it would be at a cost of about $2,500 per school for a cost of approximately $10,000 total for the Marquee change and the signage on the building would be approximately $8,000 total per four schools um so we're looking between $18 and $20,000 for that change we are looking to provide CTE Ive courses introductory CTE elective courses um and the cost of that um a cost of those curricular materials will be paid through CTE budget um as we look to plan those and move forward in terms of moving playground equipment there is currently not a plan to move playground equipment at this time if you as you will recall our schools are built for approximately 1,200 students each and so when they were built they were built with playground equipment that um provided for up to 1,200 students students at the schools at this time we don't see a need to to move playground equipment should that need arise down the road um you know we certainly um have the equipment and could look to move it um that could incur future costs down the road that could be planned for um in terms of bringing that equipment up to code up to current code I should say and those types of things um but at this point in time there currently isn't a plan to move that we'll monitor that as that goes forward and in terms of future costs if there are future costs for example potential renovations to middle school buildings such as additional science labs those kinds of things those would be incorporated into budget plans for future years um so we're looking right now if if there was a question as to what cost would be moving forward we would be looking at approximately $18 to $220,000 total for Marquee change and signage on the on the middle school buildings we do not have a need to change the the Marquee or the signage at the primary schools and then we would be looking at the cost of a Spanish teacher um at each of the middle schools that would be the cost that would be excuse me that would be the cost that would be involved in um in the process it gets a little humid in The Mask once you start talking for a while once again the school pairing recommendations that um we're providing this evening would be daiser would become a middle school paired with El Mirage sonor Heights would become a middle school paired with Rancho Gabriella Ashton Ranch would become a middle school paired with Countryside and simron springs would become a middle school paired with with Western Peaks we provided information to the governing board regarding those boundary changes the boundaries of the two schools would become one continuous boundary with the pre kindergarten through fourth grade students attending the primary school and the fifth or eighth grade students attending the Middle School a couple last things that we would like to point out is that we have looked at Transportation needs and safe route to school's needs and so in instances such as sonor Heights and Rancho Gabriella where there currently is not a safe walking route to school schol um as there's not a light at choya and Reams um all of the students for both schools would be busted um to the other schools and so that would be a part of of our plan as we move forward um and um any other students who fall within our transportation um uh boundaries um would be provided transportation to the various schools and with that I'd be happy to answer any questions thank you very much for that detail um one question I I I think some of these questions maybe I triggered um in my conversation with Dr Kell so thank you for that um I guess in my mind when you're looking at um K through four and you're merging you know potentially two schools you know into one or whatever that happens to look yeah two schools into one so you're doubling amount of K4 students and you look at our playground equipment and can you maybe just help me um understand how what that would look like as far as recess time and play time is that just going to be staggered in such a way that it wouldn't be double in my what I'm picturing okay Madam chair the answer to your question is yes with a couple of further explanation so certainly a school princip certainly a school principal um has the ability to stagger lunch times and stagger um playground locations and those types of things when we built our buildings um as I said earlier we we built them to accommodate students up to 1,200 students um and so there have been times in our district where we've had that many students which is about 150 between 133 and 150 students per grade level um you know and I will tell you that um back a long time ago um when I was the principal at Sunset Hills um in our second year we we reached very close to 1,200 students and so certainly that's a good number of students on the playground at a given time but the equipment was adequate for what we have if you look at the number of students in our schools that we're preparing that we're proposing to pair together the only school that the only School pairing that we see um that would see a number of students in a grade level close to 150 would be sonor Heights and Rancho Gabriella and so all of the other schools would be well under that number for their current pairing and that's why we say we don't have any current plans um to move our playground equipment um certainly if we were to see a large number of students open enroll um to a primary school and or um a lot of development that would bring more students in there then we would revisit that conversation the good news is we already have the equipment um we would just have to look to pay the cost to move it and bring it to any um codes that have changed since we've installed it okay um so that equipment would potentially be staying um at the middle school then at this time that's the plan there is not not a plan to move that next year um and again any um any future moves we would plan within our budget process as we move forward okay so no no storage costs that's correct we're not we're not removing them and storing them anywhere great okay all right thank you for that any other questions um I do have a question with regards to start times what would the start times be for the middle schools versus the elementary and Madam chair Miss Sawyer sbell in thinking through um this the recommendation for middle schools and understanding that there are um older grade students who at times provide um supervision for younger grade students after school um we have planned for the middle schools to start at 8:15 they would be the first um first tier of um K K8 start and our primary schools would start at 9:00 what that would allow for is the opportunity for our middle school students to be dismissed earlier 45 minutes earlier and be returned home um to be able to provide that supervision um to the younger students and in some cases if even necessary um or if necessary to be able to um go to the the primary school and walk those students home as well so that's that was a 45 minute window yes it's there a 45 minute difference between both the start time and the end time of the middle school and Primary School certainly in the morning the middle school students would start prior to um but that afternoon supervision opportunity would would be available okay thank you just curious um I know we've all received a lot of feedback from the community regarding the Middle School's um decision and I'm sure you probably get a lot more feedback than than I do but so so knowing that like what would you say is the the common theme for those who are opposed to Middle Schools based on your conversations and your emails what would you say was the most common theme for no Madam chair Miss Richard um in terms of the common theme I will tell you that the common theme that has arisen in the communication that we have received um really lies in um in parents' desire to see their school continue to be K8 um that has been um the common theme while we've had a few parents um indicate to us that um they don't agree with the Middle School concept we've had parents who um are very happy about the Middle School concept um matter of fact for a number of years I I've been in the district 16 years um and and I can't think of a year when we haven't been asked multiple times when we were going to to um move to middle schools and so um really the common theme of of parents who um have concerns and and we thank them by the way for providing that information and communicating with us um and um the the common theme really centers around um that that they don't want their school to be um transitioned to um a middle school or primary school that they would prefer it to stay K8 and Madam chair M Pritchard just to extend that which Mr de is absolutely correct but to extend that just a little piece further is every school has its Community identity it's neighborhood that Community is very important and the the perception that we're splitting a community um is something that hits home for a lot of families and as the principles of the two paired schools are are anticipating that that element of concern um they're already having conversations about how to unify two communities versus splitting a community um one pairing is already talking about kind of a a tagline of two schools one family and doing common activities and and talking about some some common um thematic planning so that the families can see some um some alignment as they transition from one school to the next um but the the idea behind middle schools is not new and it's kind of strange for many from the East part of the United States Who come out to Arizona and particularly to daer and wonder why don't we have middle schools here um just looking around our neighborhood there's a a lot who have middle schools and it's something that we get the the question about is why don't you have middle schools and having been a middle school principal and a superintendent of a middle school I appreciate the the questions but I also understand that there are those families who value the K8 experience and those opportunities those choices will continue to exist and we as we have said many times this evening there's choice in diert and those choices are intentional and we want to uh meet the needs of of each family as much as we can you um the only other question that I have my hope would be um if we move forward with this is that we don't approach it like a a build the plane while we're flying it type mentality when we're talking about programming like for an example then I'm going to date myself but back in the day we had and our we weren't middle school but we would have the home and wood shop when you were at that age in those grades and so like I know where I went to school before they changed the boundaries we were busted like to Lichfield Elementary to get those classes in so that program was built around very different programs and very different experiences um so between now and then we have eight months are we feeling confident that you like you talk about foreign language or if we're going to have things like a culinary or which however that's going to look we're going to all of our students are going to get the full benefit of what middle school means it's not going to be like well the first class class didn't really get that but hey if you come in next year we're really going to be awesome like we're going to start out awesome right Madam president or Miss Richard um I still have my box that I built in wood shop as well and um the answer to your question is yes we're going to open we would open fully ready to go um and and it's very important that that um opportunity is provided to the students in the first class as it would be students 20 years from now obviously things will evolve over 20 years um but yes we would open fully ready to hit the ground completely running with every student in eth grade every student in seventh grade every student in sixth grade and every student in fifth grade that would be a very important component and a priority for us as we move forward we've already had um planning meetings with um with Mr gree saer um with Miss Montana W with with District staff and School staff ready to hit the ground running should the board approve this recommendation and we are ready to absolutely roll and fly um through the remainder of the planning down to every little detail so that we're ready to open um successfully on August I'm not sure which day it is but I know it's early in the month 2021 with our programs too with programs ready to go yes those programs will roll um and and they will be they will move forward yes absolutely one uh one additional question I just thought of um looking at so be would be fifth through fifth through eighth grade for our middle schoolers um typically at that age we do see like an increase um in I don't know hormonal issues in these kids and they start going a little crazy and they start doing things they shouldn't be doing um similar to two instances that might happen in a high school where a school resource officer would have get involved whether it's you know in school fighting or drugs or something VAP vaping whatever that looks like would we um have an opportunity to share those Resources with their feeder High School um with the school resource officer potentially getting involved with with different issues or Madam chair um the answer to your question is yes and and um the thought process in the recommendation is very intentional um you know there are times where we reach out to our high schools now to provide support with our their SRO to our elementary schools these schools are in very close proximity to the high schools with the exception of sonor heights Rancho Gabriella um but that that sonor Heights is a Shadow Ridge feeder um and um as we stated in a past meeting with several students from Rancher Gabriel who open en roll to Shadow Ridge so we would have the opportunity um to pull on Shadow ridge's SRO if needed um additionally if there were um more pressing needs we certainly would contact the city immediately and or um contact Valley Vista who might be able to get there a little quicker okay great thank you for that anyone else have anything no I'm sorry I thought I thought that was the look that you were thinking Ive I moved the governing board approve the proposed boundary changes to begin in the 2021 through 2022 school year second call for the vote could you repeat the second D second okay this PR is very active today you are active tonight it was Miss denmore that did the second there you go wow you're good and that is approved right good luck have [Laughter] fun silly moving to it agenda item six and this is the approval of grade level reconfiguration Dr pellis thank you madam chair members of the board and members of cabinet um continuing on with the necessary um approvals that are needed to fulfill this plan we have a couple more items Mr Dean will U make this presentation Madam chair members of the governing board Dr Kel and members of cabinet this evening we um asked that the G the the governing board following the the last approval um formally um approve the the recommended reconfiguration pairs of the two schools together um we have reached out to the school facilities board to make certain that there are no issues with us providing um reconfiguration of um the uh the schools in this manner um there are no concerns from the school facilities board and so we would request that the governing board um we request approval from the governing board for the grade level reconfigurations listed as Countryside prek4 Ashton Ranch fifth through 8th grade El Mirage prek4 diart fifth through 8th grade Rancho Gabriella prek4 sonor Heights fifth or eighth grade and Western Peaks prek4 simron spring fifth through e8th grade any discussion um yes uh Dr Kellis um or Mr Dean um please uh because you and I had a conversation uh why fifth grade in the Middle School Madam chair Miss Sawyer SN Bell um the answer to your question has has a couple of answers um certainly one is balance of the schools um it provides provides a um more of an equal split um between the the schools but more importantly from a curricular component while um our curriculum um used in the middle school will be that of that we that we currently have in place um we have the ability with our middle schools to offer some Advanced courses that will provide High School Credit in so doing we will push that acceleration down to the fifth grade and be able to provide um a stronger base for students um identify students at at a younger grade that that we will be able to um utilize Resources with to have more students for example be eligible for algebra classes um we've already talked about the Spanish aspect and and providing um Spanish um credit high school credit for our students as well but really looking at from a flow of curriculum um being able to really identify and um begin that um base acceleration piece for advanced courses in the fifth grade and one thing that I would point out as well is that the framework for for our middle schools um especially for seventh and eighth grade will look very similar to a high school schedule right our seventh and eighth grade students will will go through six or seven periods a day um they'll be elective Choice etc etc our sixth grade students will have very will have similar aspects with just a few changes our fifth grade students will not have a high school schedule um our fifth grade students will not go through the process of having seven different classes during the day um individually our fifth grade piece will be paired a little differently um than our sixth seventh and eighth grade as we start to get into that true Middle School component um and one of the reasons for that is the fact that there are some very stringent certification requirements um for um k6 classes compared to seventh and eighth grade classes and some of them are iron um in that you can have a teacher in the fifth grade for example who is certified to teach all classes because they're certified to teach fifth grade they can teach all four class four core classes yet if you separate individually those four classes where one teacher teaches math one teacher teaches English science and social studies now there's a certification issue um it makes no sense um from The Logical World um however what we would be able to do in those situations is to pair teachers together together so that you have maybe a math one teacher teaching math science one teacher is teaching Social Studies English and be able to pair that way so fifth grade will look a little different in the middle school but it will allow us to build that curricular flow um in which we'll be able to provide some Advanced um courses for our middle school students leading to further um opportunities in the high school M chair Miss s sell I will also share that I've had personal experience leading a district that had uh middle schools with a fifth through e8th grade grade configuration um the parents found it very uh rewarding for their students to be in a middle school where they earlier on than perhaps traditionally is seen in a middle school their students have access to those more advanced opportunities um I've also been a principal of a 78 middle school and uh I've seen that yes they're they do very well being have the that higher level grade configuration isolated from everybody else um but I did see that the students in the fifth grade were very successful in a middle school and were able to make that adjustment in curriculum typically there's kind of a big bump there when you hit fth grade um it the the the topics get harder and your math takes a jump in into some more complex Concepts um other curricular areas do as well so there there's some natural opportunity there for students to be successful in fifth grade parent it into a middle school there's models of success as I'm thinking and this is just in my mind that uh Middle School is sixth seventh and eth or seven and eight or S8 and n as they do in um Mesa in some of the Eastern schools and um fifth grade is what 11 years old 10 11 101 and I'm just thinking that's just a little too young for um middle school and as Miss denmore had brought up in the last uh thing about that hormonal change and I know that no two students are alike and no three or four compared to another are alike but uh um I guess in my mind and being in a middle school um that it was I guess I'm I'm having trouble separating to me Middle School meant six through it probably is relative to like your experience because um I know with me I had a middle school that started in fifth grade so I went during fifth grade this was in Nebraska um and just from my experience because I was what 11 going on 18 so um I know for just it's so weird I actually remember this stuff I was going through some old stuff during Thanksgiving but I I truly remember hitting that Middle School time during that and because I felt like I was older going to a middle school I did take for some reason it it did correlate with me that the classes would be a little bit more difficult I took it a little bit more seriously um I don't know how to explain it between that but I I personally had that fifth through eighth experience and um from what I remember from my experience was that um I knew the seventh and eighth graders were there but they kind of had their own side of the building too kind of like how the K and8 were you know there was still some level of separation and I do remember and I don't know how you how you have the model set up but um as fifth and sixth graders we were kind of separate from the seventh and eighth graders so it's although we were moving into a middle school it still felt very private in a way for us fifth and sixth graders I don't know how to explain it other than that so which Miss Tanner just brought up a good point the schools that will be middle schools do you think we'll be having the fifth and sixth on those bottom floor and the seventh and eighth on the top floor so that that would be a school specific conversation however they will be separated yes there will be there will be a distinction between um the grade levels whether it's side of building or floor of building um there will certainly be um either seventh and eighth grade will be downstairs and fifth and sixth grade will be upstairs or it will flip-flop one of the two I I will I will agree I when I first think of middle schools for a while the the fifth grade threw me cuz I too I think 6 7th eth um so just just out of curiosity I mean how how big of a deal would it be if it was just 6 seventh and eth is I I I mean I I that's my familiarity with it but then I also see the potential benefit of okay fifth and sixth grade it be a good transition to kind of be in the same environment the same building and kind of prepare for you know that extra push into seventh and eth so I can see both sides but my personal reference is when think Middle School it's seventh and eth or sixth seventh and eth Miss brard if I could comment on that if you look at some of the programming that for example that I experienced as a superintendent of a district that had the 58s we could take that Spanish and grades five and six took care of freshman Spanish grades seven and eight took care of sophomore level Spanish um when we looked at the the math we could break down the and I'm not committing the district to this um but we could take the the algebra class and start doing more advanced work in the fifth and sixth grade so that they could be even prepared to take geometry and get two credits an algebra credit and a geometry credit um if we don't include that fifth grade then those fifth graders will basically not have access to that higher level curriculum and some of those programs it will probably be more likely that Spanish is only going to happen where they can get one credit and not a potential for two credits if you have a four-year sequence versus a three-year sequence same with the Arts um as we looked at in I'll just say it was in the Madison in school district um getting students involved in in the band it's a fairly typical time when students start band start learning their instruments and rather than having students start at sixth grade starting them at fifth grade um they have that extra year there to start getting ready to to be more advanced and ready to enter High School actually ready to march in many cases is they already know how to play they don't have to teach them how to play at that point I just look how good I turned out just kidding okay um um Middle School sports so um we don't play other districts do we Madam chair um Miss sorn but we currently do not um we we play at with all of our 20 K8 schools we play Within the district um the the plan for Middle School sports would be to play um outside of the district um so as not to create a competitive disadvantage to our K8 schools um we're doubling the number of kids at the middle school that have that would be involved athletically So the plan would be that our four middle schools would play in an outside conference um whether that be with the Deer Valley Paradise Valley Schools or with Lichfield um and others um we are exploring that the 12 um K8 schools would continue to play each other um and that League of 20 would just become a league of 12 um right now we have five um divisions of four schools we would make three divisions of four schools and so Athletics would continue on both ends um in terms of opportunity with the middle schools there would become a seventh grade team and an eighth grade team in each sport um so um the opportunity would continue to exist for our students um to to play and and to have that competitive of opportunity as well with the middle schools it would just become outside of the district and against each other as well obviously so we don't currently have fifth and sixth graders playing in occasionally we do if we do not have enough athletes in seventh and eighth grade to fill the team um then we will we will allow sixth graders um to try out and then fifth graders on very rare occasions um but in this situation in a middle school um we would be looking at seventh and eighth grade teams um and should the need arise for lack of um of participation then we would do the same thing that we do now and and that would be to um provide our sixth graders the opportunity um we don't anticipate that would be the case okay there's no other discussion um I will motion to approve the the grade level configuration for Ashton Ranch Elementary School Countryside Elementary School simron Springs Elementary School Western Peaks Elementary School diart Elementary School El Mirage Elementary School Rancho Gabriella Elementary School and Sonoran Heights Elementary School beginning in the 2021 through 2022 school year second seconded by Jen Tanner and we will vote like CHR motion passes thank you next we have item seven approval of school name changes Dr Kellis thank you madam chair members of the board and members of cabinet as our final item of business for the middle schools Mr will introduce the topic of name name changes Madame chair members of the governing board Dr Kellis and members of cabinet this evening our final recommendation as it relates to Middle Schools would be um to request the board approve name changes for Ashton Ranch to become Middle School simron Springs to become middle school dyser to become middle school and sonar Heights to become middle school as the school names for those middle schools beginning in the 21 202 2 2021 2022 school year here and I'd be happy to answer any questions any discussion or questions on that not I will make a motion to approve uh Ashton Ranch middle school simron Springs middle school diart middle school and Sonoran Heights Middle School as the school names for the middle schools beginning in the 2021 through 2022 school year second seconded by Tracy Sawyer sink Bell and we were we will vote on that motion passes thank you moving on to item eight recommendation to approve the 2020 through 2021 revised expenditure budget Dr Kellis thank you madam chair members of the board members of cabinet this is the information that was presented during our our open hearing earlier this evening and there's no additional information to present so it is presented to the board for approval you mean Mr Hicks doesn't have an a PowerPoint I'm trying to give you credit okay I will make a motion to approve the 2020 through 2021 revised expend expenditure budget second seconded by Tracy Sawyer SN Bell we will call for the vote motion passes thank you moving on to item n this is a discussion and action to set a date for an executive session for the superintendent's midyear evaluation Dr kis thank you madam chair members of the board and members of cabinet um it is tradition and it's part of my contract that the board provide a midyear evaluation and each year we set a date for this typically around the January February timeline um I am asking that the board set aside an executive session for the superintendent's midar evaluation either on during the meeting of January 27th or 10th February 10th and either one of those would be fine with the superintendent does anyone have any I'm conflicts with either one of those dates I'm okay either way February 10th works better for me I would prefer February 10 because I think it gives the the new board members a little bit of time to acclimate I'm fine with that good with that okay okay thank you are you available tune in you can tune in Facebook all right I will make a motion to establish an executive session on February 5th of 2021 for the superintendent's midyear evaluation uh oops Madam chair just want to review that date we' heard we heard two different dates February 10th and I think the motion was February 5th was it wrong was it February 10th 10th we just want to make sure that the motion's correct did you hear fif I'm G to make a motion to establish an executive session on February 10th probably the mask uh for the superintendent's midyear evaluation do I second second Tracy s sink Bell has seconded that motion we will call for the vote I don't care computer doesn't want to move motion passes moving on to item K1 a this is um a request for future agenda items any requests from the board okay no request um and this is item L1 I will make a motion to adjourn the meeting seconded by Miss Pritchard we will call for that vote I've done that so much they expected motion passes the meeting is adjourned thank you

good evening i'm going to call this meeting to order i might be a few seconds shy of 5 pm oh there it is 5 p.m roll call please dr foley president kaler members of the board please let the records show that four board members are present mr watovic is not able to join us this evening thank you very much we are going to have a moment of silence followed by the pledge of allegiance 2.1 i move that we approve the agenda second any questions or comments all those in favor aye motion carries 4-0 next up we have the superintendence report please dr foley president kaler members of the board tonight we start with awards and recognitions and i'm excited tonight to start with a unique segment for this portion which is uh thank you for your service tonight is the official last board meeting for two of our governing board members governing board members as you well know are elected officials who spend hours and hours and hours dedicated to the work of their community from reviewing board packets to attending meetings to studying to to being the eyes the ears and the heart and the reflection of the school of our community and so we are so grateful for the work that you do tonight we want to honor two individuals scott glover who has been with the higley board since 2017 and also uh gregoitovich from 2015.

everything that uh the student athletes have done at danbury this was by far the craziest sports seasons ending from last march all the way up and through this fall but you know when we're talking in constant communications with the city um it's very important to understand that we did not have and did a great job following our guidelines and following our protocols to the point where we didn't have anything from july 6 until mid-october when everyone else was shutting down in and out we were able to stay the course get as many games in as we were allowed to get in in the end of october it got a little bit and caught up with us but uh not too many schools were able to do what the coaches and athletes in the fall did which was you know stay stay the course take away those temptations to go and social gather and make sure that we did everything so i'm very proud of that that you could do it and hopefully we can roll that into school when we come back in the second semester i do have to say a shout out to mr salvatrini and joanne who like many of the administrators in the district have had to do things four or five times over because we make one plan and it gets switched so this has been a trying year for him but mr salvatrini has never once said anything or complained about it he just went forward and did it also to emily and the trainers did a great job of making sure that we followed the protocols and i know many times you may think it's a little bit too much or overbearing but it worked and we did something that a lot of people couldn't and to the fall coaches you all did a fantastic job this year uh you really had more than just the teaching on your plate and coaching from what you're used to this added a whole new level and i couldn't be more proud uh to have you as coaches and i thank you for all that you do so with that i hope we continue to stay on this course uh come back in the second semester get our you know athletes back on the courts and fields and things like that and we can have a successful uh second half of the year so thank you great job athletes uh keep up the good work thanks mr donovan uh also like to ask uh mr kirsten to say a couple of words we're trying something brand new uh those who know me uh i'm not really as not very tech savvy in fact mr donovan laughs every time i pull out my phone but i want to thank mr kirsten for helping me get this virtual thing and bill if you would just tell a little bit about the process here yes for sure uh first off if you haven't uh put your bun on uh if you have not uh taking off your ability to speak i would do so uh that all the teachers will attest we hear some interesting things when our students do not mute themselves uh secondly welcome to all the parents all the athletes uh that have joined us through the youtube link it has been an unbelievable effort on mr donovan especially chip the a.d mr salvastrini and of course the glue that keeps it all together coach t besides being the best cheer leading coach in the state she does an unbelievable job of putting things like this together the amount of changes this fall has been unbelievable so uh if you have a friend athlete or mom or dad and they could not make this uh the youtube will be available when it's done and we're gonna do our very best to present all of the plaques at the same time that the coach is speaking that's it thank you okay bill thank you very much i just want to echo a couple of things here i thank bill um kirsten for helping helping me out sterling mr donovan two athletic trainers this is we're talking about times now in the uh covert times unforeseen on we never had any plan any way of doing this we just kind of every day we had to do something different uh emily and gabriella thank you very much for everything you've done as athletic trainers very proud to have you with us and very proud of the way we you guys handled everything the day-to-day operations with the medical staff and the district with the covet issues um i'd like to thank you coaches seriously i mean we could not have done it without your commitment as mr donovan mentioned we went from july to 6th through almost near the end of the october without an issue and then ultimately we had to limp in but we did what we set out to do is give the kids a playing experience that uh was insert you know we look back in a couple years it's going to be a great thing for these kids to have this opportunity to play the athletes those athletes out there thank you very much uh you know no more is more disappointed than me uh not being able to really put championship season together and all those things that you pictures we missed we missed some of the little things that we take for granted want you to know it was not an easy run here this fall but i do thank the coaches i thank you as athletes seniors especially we could not have done it without you and with the effort that you gave us we are going to get through this winter somehow as we speak today december 10th we don't know where we are yet with the winter season but we will find out in january early january and we hopefully we can pick up from that particular point it's been a battle but with the holidays and the covid and people you know who've had kovid it's a difficult time all we ask is is that we work forward support one another and do the best we possibly can every day doesn't cost any money to do that again thank you for everyone who's done that and the parents out there thank you for your support okay we're going to start it off we're just going to do the normal try to do that as normal as possible never thought i'd say a virtual is as normal as possible but we're going to ask our coaches to uh we'll turn it over to the head coach make their presentations joanna's to my left and she will show the award plaque uh of the winning athlete uh and before probably on monday we'll come out with a day and let everybody know the day the athletes can come to the high school and pick up their award plaques now those with letters certificates pins we have to wait until we get back in school which hopefully is the end of january we will make sure that the kids get all those uh awards there okay so starting off i'm going to turn it over to coach t and cheerleading thanks chip good afternoon i would first like to thank mr salvatrini our trainers emily and gabriella the nurses the custodians principal donovan and all of the fall coaches and athletes for doing a phenomenal job to ensure that we can have a fall season also thanks go out to coach kirsten and mr miller for organizing this fall awards presentation for cheerleading we were able to cheer on the sidelines for several soccer and seven v7 football games which we enjoyed we were very grateful that we were able to have a senior night which was one of the highlights of our fall season on november 5th the team was able to participate in our first ever game day competition where the team took first place and had the highest score of all divisions we're hopeful and looking forward to having a winter competitive season i would first like to recognize our three seniors who have remained very positive throughout this season they are avery marquis chris king and rebecca camacho thank you seniors i would also like to recognize our team captains who are really trying to keep the team motivated and physically fit during this time our captains are avery marquee abby hamilton grace king and sydney corcoran thank you captains our sportsmanship winner has demonstrated a very positive attitude this year is willing to take on any role and contributes as a team player she is also a very good student as well congratulations go out to sophomore cheerleader sabella congratulations sabella our scholar athlete for cheerleading has a 4.2 gpa she's a senior captain and just recently signed a letter of intent to compete in acrobatics and tumbling at lander university in south carolina congratulations go out to our scholar athlete avery markey congratulations avery thank you coach t like to ask uh coach thierry to speak about uh danbury high school football coach thierry thank you chip um obviously the circumstances this year um i feel like we're using that word unprecedented uh pretty often and uh this year was without a doubt um unlike any other um i remember this time last year during the award banquet talking about some of the hardships that we had overcome as far as fields were concerned we were redoing the track and it was difficult we were traveling from place to place just to have practice and you know thanking the coordination of our athletic staff um in trying to help facilitate that and that was even you know that was nothing compared to what we had to go through this year um just to be able to do what we were able to do so i can't thank enough um all the people involved from chip to coach t to really everyone our our admins uh from top to bottom um literally from dr sal to uh dan donovan um just getting complete support to be able to [Music] help facilitate uh this season and even happening in any any way shape or form um i tell my players all the time you know i this was this is a badge of courage for them i think that you know typically throughout life as they get older they're going to realize that um you you end you end up talking more about the hardships that you've overcome than the successes that you have at times and this is their great story and what they were able to achieve and overcome to be able to have the season that they were able to have and to enjoy any sort of competitive football games this year uh up to this point you know it took a lot from our kids to be able to stay focused fight through all the things that we've had to go through just to be able to do what we did and i'm tremendously proud of all of our student athletes and everyone in our program all of our parents everybody that was involved uh part of our village to be able to make this happen i'm just really tremendously proud to be a part of that and obviously my coaches the sacrifice that they made um day in and day out you know the the the sacrifices the risks that we put ourselves under to try to provide the best opportunity for our kids and i'm just tremendously proud of our entire um program in being able to make this happen um the young men we're going to we're going to recognize today i'll start with the freshman my freshman head coach dj williams was not able to attend they had parent-teacher conferences today for reach but he nominated a player from the freshman team for the sportsmanship award his remarks regarding this young man he said he described him as hard working always does what's asked a quiet leader football smart great role model of sportsmanship coachable and detail oriented okay and our freshman sportsmanship award goes to matt morehouse so congratulations to matt for representing everything that this award is about our jv sportsmanship award goes to a young man a sophomore um who plays way above his size uh you know he's not you know one of the bigger kids in the program but he plays way above it in the fact that he hits as hard as anybody in the program um outworks a good number of kids on the team uh even though he's only a sophomore shows up every day to practice has a great attitude he's not a very vocal kid he's just a hard-working kid and does everything he's asked to do and made an impact already as a sophomore we're extremely proud of this young man our jv sportsmanship award goes to kashan perkins cushy perkins our varsity sportsmanship award this young man easily could have won the scholar athlete award okay he's one of the uh most you know well-achieved academic kids in our program 4.5 weighted gpa 1330 on his s.a.t um and he matches his school work ethic on the field as as one of our quarterbacks um if you haven't gotten a chance to see this young man's story i implore you too he's been nominated for several awards including heart of the giant um he won um the most prestigious award given by the seahack um and he's being nominated for more awards as we speak um the the things that he's overcome in his life to be able to achieve what he has achieved we are tremendously proud of and he's you know a senior in high school and destined to achieve even more at the next level um our varsity sportsmanship award goes to patrick rosetti and last but not least our scholar athlete award um this young man is accomplished in so many ways um he's the captain and leader of our football team he represents us in in a positive way in every way shape or form on and off the field his leadership qualities leads by example leads vocally um same thing academically tremendous marks in school um as a football player he's played multiple positions unselfishly has done everything we've asked him to do to help our team be successful um and has exhibited leadership on a whole different level as far as what we needed from him this year to be able to be successful and have a football season um he's taking on almost as like an assistant coach in the role that he's taken on and what i've asked him to do and um so our scholar athlete award goes to dj donovan extremely extremely proud of this young man thank you guys thank you coach thierry uh next up is uh boys soccer and coach anthony howard coach hello everyone yes uh i want to start by echoing the comments already made about the athletic department it certainly was uh a big ask for everybody to do what they did to get the the athletes on the field and we're very appreciative of that um i must say i i want a big uh shout out to all the athletes and especially my guys that didn't once complain about the circumstances that we were put under um you know the the temperature checks the checking in the restrictions what we could couldn't do on the uh i didn't have one complaint for the for the short period of time that i was on the field with with my guys and i think that a lot of it stems from my my two captains matt silva matthew aracena that just kind of got on with everything that was kind of handy to them and uh credit to everyone for that uh unfortunately we we had our season cut kind of short because of because of some cases and whatever else but the short time that we did have together my team uh played some fantastic soccer probably one of the most technically talented teams i've had since being at the school it was certainly a joy to to watch them compete and play in probably the hardest fcat group on the soccer side in particular where five of the six teams i feel would have comfortably made the top eight on a regular season and that that's what made the whole miniature season very very enjoyable because there was there wasn't an easy game and the boys played and and pretty much outplayed most of the teams that we came up against and that was uh that was certainly one of the highlights for me and and in doing so i must say my my guys just enjoyed themselves uh we we trained and we played as if it was probably our last time on the field from from word go there was always that that aura hanging over that it could end short any time unfortunately it did but that meant that every time we were on the field we we enjoyed ourselves we were we were happy and the memories i had from the training field as well as the games uh will stay with me for some time um unfortunately we had two senior nights cancelled because of uh covert cases so we were unable to honor our seniors i i had 19 seniors this year which is quite a number and they deserve to be recognized but um unfortunately that wasn't the case um we're hoping to to honor them maybe early spring or in the spring at some sort of event and and give them the the uh the honor that they deserve um i want to thank my staff uh franz warren west reece tommy gaddado and and manny cadarino for their hard work this year as well uh looking at the jv and freshman teams in particular uh the future looks extremely positive for the soccer program as it as it has done for many years and and hopefully next year will be somewhat uninterrupted um some some basic awards just to start um from a soccer standpoint from the ciac um we actually had uh an all-state player again this year uh his name was jeremy garcia a young man that came in to the to the country last year and is possibly one of the most gifted soccer players i've had the pleasure of coaching um fantastic talent who was very much the heartbeat of our our team in midfield this year also chris carrasco and matthew matthew silva received all fcat honors this year as well so congrats to those three guys in terms of uh the the sportsmanship awards um first of all tommy gadado is unable to to get on the call today but if i start with the the jv uh sportsmanship award ultimately the the message for myself and manny and tommy the staff the jv and freshman team is really to to nominate someone regardless of their contribution necessarily on a game day but it's their attitude throughout the year um their approach to training their approach to other people on the field and and how they conduct themselves on and off the field uh for the jv uh tommy godardo nominated a young man by the name of roberto galaza well done roberto um i'll let manny come in and talk about the the fresh number from on from the varsity level uh this player again didn't complain once trained extremely hard if not harder than a lot of other players on the in the program thoroughly deserves a sportsmanship award his name is uh leo vasquez so well done to leo on the on the varsity team um before i pass over quickly to manny uh the scholar athlete award um goes to a young man who i think is probably one of the most well-rounded young men that i've had the pleasure of coaching um very popular um almost the social leader on the team backed it up by you know outside of soccer he was a weightlifting champion and his schoolwork was also extremely extremely good with some great grades as well so my scholar athlete this year is is nicholas attina so well done to to nicholas um so that's it from me i'm going to quickly pass it over to to manny my freshman coach i think the freshman you know their first taste of high school soccer as with any athletics was not what it should have been but i think they deserve a little mention from from coach manny as well so thank you everyone thank you coach howard i appreciate that um first of all i want to thank mr salvatrini joanne our trainers emily and gabby for all their hard work this year like you mentioned howard uh as a freshman coming to new school is always hard and this year it was a gift i told my players every day uh practice our gift um and they actually did everything where they were told like you said all the questions and so on um so my my partnership award goes to this player will be into practice every day and complete once and he actually became a leader as the season went on and his future looked right so the i nominate uh noah ross for this partnership for the president thank you boys soccer coach katarino coach howard next up coach halas and girls soccer jess hi there good afternoon um again sincere sincere thank you to mr salvastrini mrs tatterzicki emily and gabby everyone else behind the scenes principal donovan who made everything possible this year um one thing you know we have uh a veteran in mr savastrini and his communication is always on point um he's organized he's right to the t and as he gets information it comes in and it goes out and as a coach for me personally that's so helpful um you know just to calm nerves as we're going through something as crazy as this so mr salvestrini thank you um for everything you know that you've done to make this possible um one thing i just want to mention that was incredibly helpful and and it came down obviously through danbury was the live link that was provided you know given the circumstance to share with fans and everyone not being able to attend um that link was greatly appreciated you know i know by all of our parents and spectators who were not able to attend our games so for providing that live link to watch all of our games from afar my coaching staff coach moore coach schustner coach anderson coach reggiano coach marovsky for all of your time and effort and just your attention to detailed you know really to provide a safe environment for the kids to come to and just kind of let go and enjoy themselves to be at like so many i feel incredibly grateful that we were able to have the opportunity to to practice and compete even if it was just within our region um it brought i think a sense of a small sense of normalcy you know for many of us and and obviously a lot of us needed that so for my seniors i don't want to do a whole lot with um presentation outside of the sportsmanship and scholar athlete because i'm i'm really confident and hoping that we're going to be able to celebrate again in the spring like like coach was just talking about but for our senior class i feel truly blessed to have had this last season with you guys um i was inspired by your growth that you know over the last four years your leadership again you never complained you helped you stayed organized in your pods the checklist went so smooth and i really could not have done it without the seniors and our captains this year thank you for all of our supportive parents i know it was difficult for you guys as well but your support your patience adjusting to the schedules of the kids not being in school having to get them to practice you know around your work schedules obviously you you make so much of that possible and i appreciate um all that you guys have done for our sportsmanship award i would like to introduce coach anderson he's here with us today so he can present his ward he is our freshman coach hello everybody it's coach anderson uh talking about the short season um i'd like to thank coach uh salvastrini there and joanne emily gabriella all the coaches um i know it was a difficult time this year uh we're going to hope for a better season next year uh when we get past this situation uh i'll talk about my uh sportsmanship award winner uh a great young lady uh that come in every day work hard in practice um took that hard work to the games uh real i was really impressed with her because of the respect that she has for the coach and the teammates and the love of the game also uh as you know uh it's not only just about being able to play the game but also performing in a classroom uh this young lady had a 3.7 gpa which is great to hear for a young person um my sportsmanship winner is uh caroline stanton great job caroline thank you all very much thanks coach anderson coach marovsky coach reggiano when you want to take the lead for jv definitely so good afternoon we thank you for being here today my name is coach marofsky and i'm here with my co-coach coach reggiano we were so thankful to have the opportunity to coach jb girls soccer together and what a wild ride it was although our season didn't turn out the way we expected we were very thankful to get to know this great group of girls our girls love to dance tell us when our hair looked good and our girls especially love to do their push-ups and their 15-minute runs we had a lot of strong personalities on the team and each one of them were not afraid to be themselves we were thankful to have great leadership on our team too our captain kayla patterson was fearless strong-willed and bold she was so supportive of the other girls on the team too kayla was looked up to by each player on our team and we were so thankful for all of your hard work halo coach somebody we thought deserved recognition like kayla is deserving of this award today she is courageous daring spirited and respected she was constantly working to be a better athlete student and daughter she is respectful to her own teammates as well as our opponents and referees she is truly the definition of having sportsmanship today coach mabowski and i would like to recognize tiana taft as a rep uh recep recipient wow of the sportsman award great job t thank you coaches and for our varsity sportsmanship award uh this player like so many she displayed tremendous character she was a team had a team first attitude um a selfless spirit although she wasn't able to be on the field as much she struggled with a nagging injury um that stayed with her kind of throughout the year but you know she was on the like i said team first attitude and just selfless spirit sportsmanship for varsity goes to jenna silva and for our varsity scholar athlete award this player clearly excelled on the field and in the classroom she was always always looking to be better literally in every way possible her work ethic was absolutely tremendous and our scholar athlete for varsity girls soccer goes to lexi silva congratulations girls thank you coach hallas now we're going to the coach that's way older than me coach mack girls volleyball you're a mute coach coach you're on mew i don't know coach coach mac just bring just bring your cursor down to the bottom and that white task bar should pop up and then that microphone that has the red on it just click on that yep all right i'm on i am old i guessed all this technology i'd like to congratulate all the athletes and although it's repetitive i want to give a huge thank you to the administration to mr dan donovan to chip salvastrini to joanne gabby and emily who fought for us to even have a season and then were able to manage it right to the end so thank you for all of that i um want to talk about our team we had a great season and i actually enjoyed this group i enjoyed even all the hardships with kovid coming to practice every day and the team worked hard they were competitive in every match and they had great leadership from the seniors and i'd like to acknowledge them we have kathleen cummins priscilla george olivia hallas captains haley gundik captain ryan hicks and captain isabel roberts they showed great leadership and they came and practiced hard every day they came and played matches hard every day because they knew that every game could have been their last and even our practices were competitive it was just a tribute to the senior leadership and the hard work that the girls put in um i want to um mention a couple of awards that uh were special for the uh fcac first team central division was kathleen cummins and also the first team fci central division ryan hicks ryan also won uh was awarded a second team all-state i just found that out the other day and that's quite an impressive group of players that she's with and she also won the val dickinson memorial volleyball award which is given by the referees to a student who has great leadership great skill and is a great teammate so that's quite a prestigious offer as well or award as well um i'd like to mention those 16 years one last time we have to give the uh scholar award all six of those girls are on the national honor society a very bright group of individuals and classy individuals as well um i would we did get our senior night in and i want to thank mrs perrault for spearheading that and all the parents who put it together it was uh quite a nice event um we um i'd like to thank my coaches as well tom rotunda who's not here uh aaron stores and katie feldman uh the one hard thing that i found for volleyball was we had to wear the masks in the gym and in the beginning it was not a lot of fun but the kids got used to it and after a while it uh everybody just wore their mask and that's just the way it was um the sports person awards it's always a special person they're the person who is a great teammate who has great character all the coaches have mentioned all the attributes of these individuals and for the freshman it was olivia robles for the interesting enough when i asked my assistant coaches who would be this the sports person award they each came up with the names right away it wasn't even a thought they're really well deserving ladies for the jv it was emily mattis and for the varsity it was a junior maya sang for our um varsity uh scholar athlete award uh like i said all the girls were on the national honor society i think her gpa if i'm not correct is like a 4.5 i don't even know how you can do that and that goes to olivia hallas i'd like to wish all the athletes a happy holiday and certainly a happy happy 2021.

And thank you for sharing this panel, and also the people who are representing the community, and thank you to everyone participating in the community, this whole team, especially for this forum. They want to open a forum for everyone to participate, not only those who belong to the board of the public school, but the entire community. Thank you, Mr. Cooper. Dr. Sal is going to speak for a moment, please. [Music] Just a moment, please, Doctor. I had a technical issue. They are on the welcome page. Dr. Sal wants to thank everyone who is here, especially those with questions, and they are going to start discussing this forum. Welcome back, and thank you to Kevin as well for participating. Thank you, Dr. Sal. Absolutely, Dr. Sal. Oh, I also wanted to thank everyone for tonight. These are the goals of the forum: to answer 180-185 questions that families have submitted.

people connect share the um interpretation I'm sorry what was that can you hear me oh yes yes interation if godos can do that that would help yes before we I'll announce it I'll I'll introduce you to do that Carlos yes are we letting everybody in I think we can yeah okay go ahead um do we have let's see I we have a quorum there's three of us here Dr Boward do we have any indication any um notifications from any the trustees who are not here yet if they're running late or if they're coming or uh no to my knowledge everybody was supposed to be okay maybe they're just just running late it's a crazy time right now so I get it um wait just another minute or two see if anybody shows up but we do have a quorum so we can we can start in a moment [Music] you h now it's I think trusty is connecting know I'm here I don't see trusty Marquez I don't hear trusty oh there we go I think my microphone was off sorry about that okay so she may uh trusty Mar is remember she might have a a phone number so maybe maybe she's here and she just needs to be un unmuted or speak I can't see everyone's I know I'm in the same boat I'm going over the participants just to see if I can okay well we we can go ahead and get started nonetheless I I see her number here this is Trusty Marcus oh she is here great yeah okay so everybody's here so now I will officially call the special board meeting to order on December the 9th 2020 at 6:04 PM um Mel can you please do the roll call today is a special board meeting of December 9th 2020 at 5:30 p.m.

okay i'm i'm gonna i'm gonna call the meeting to order okay donna will you please lead us in the pledge of allegiance i don't have a flag here i'm going to pretend like we have the best flag in the world yes we'll have a flag on that screen on the computer thank you thank you ready begin i pledge allegiance to the states of flag to the republic which it stands one nation under god god indivisible with liberty and justice for all thank you thank you roll call dennis bender here donna davis here maria okara yes rick raleigh here wilson cell here thank you uh kylie do we have any uh public comments we have no public comments at this time okay but we have recognition of miss donna davis are we doing it now now later we're going to do it now oh okay we'll do it both times okay all right one moment i'm gonna get that pulled up and prepared just hang tight yeah okay hey hey i don't even recognize you i see you rick you guys hear her no no kylie i think you're muted there you go no kylie says something she's muted [Music] today marks the end of her second term and eight years of service although our meeting is virtual i wanted to do this presentation in front of the other trustees even if it can only be their pictures we wanted to be accurate with our information so we reached out to victor union high school district and personnel specialist ms adriana jones who shared she was with victory union high school district when ms donna mary davis retired she asked that we say hello from her davis began her teaching in september of with the victor union high school district she was fondly recalled during our board meetings teaching on this very property apple valley junior high prior to apple valley becoming a unified school district she has shared wonderful stories about some of our most prominent apple valley citizens and how she taught them or disciplined them during those early years but i will keep their anonymity for this presentation mrs davis retired on june 30th 2011 after 38 years of serving as a teacher and union president many people who retire from education fail at retirement so it is no surprise that less than a year later she was filling filing candidacy papers and was later elected to the apple valley unified school district board of trustees serving her first term from 2012 to 2016.

did you say last night she's already gone last week okay may i hear a motion that we uh accept uh petra assuna's resignation as a custodian to move just a second okay mr hopkins eye miss moore aye ms duncan aye ms robertson aye and the next order of business is the curriculum instruction approval of an instructional delivery model for january 2021.

so tonight on behalf of 13 hundred thirty four students and fourteen hundred of one thousand four hundred and seventy nine employees we thank you we thank you for all that you have done for this community so with our hearts we we thank you at your space tonight we have a small token a little gift with your name engraved some cards some thoughts on a on a pin a little box for you to to to hold on to uh as a memento for the work that you've done for our district and we thank you for that [Applause] thank you dr foley mr glover i might even tear up a little bit but i have to say we're going to miss you and i just want to thank you for your awesome representation of our teachers and our staff you brought to light so many things that i personally didn't experience because i'm not a teacher and you brought that to this board and i so much appreciate that your dedication to the profession in our community is stellar so thank you from the bottom of our hearts and you will be missed and i know where to find you and i hope mr witovich is watching um mr witovich always brought to this board a level of wanting higher education or a trade or he always pushed our students to their utmost capacity and i just appreciated that for him that of him i know that as a board he always challenged us to be the best of the best and so for that too we will miss his leadership on this school board so mr witovich if you're out there we are forever grateful thank you so president kaler members of the board tonight we have other celebrations too i know that this is one of your very favorite parts and this is our points of pride where we have an opportunity to highlight a school and the administration will recognize student staff members and community members who have exemplified awesomeness on their campus so obviously we've been doing this kobit style for a few weeks now and so i'm going to invite principal armstrong and vice principal griggs to come up so that they can help us celebrate superstars at coronado all right president kayla members of the board associate superintendent foley and cabinet i appreciate you guys for having us tonight i am the my name is mr armstrong jeff armstrong the proud principal of coronado elementary home to the coyote nation and we're very excited to acknowledge four outstanding people and i will tell you it's four amongst many so it was a very difficult decision to choose only four but we are excited to do so this is my very outstanding assistant principal mr greeks he's going to start us off he's going to do his two first and then i'll do my two we're going to start with our students so zoe come on up so let's give zoe robinson a hand all right you excited i don't need to be nervous i'm gonna tell people how awesome you are all right so at coronado um we have the coyote way and so that's the pause so positive perseverance acting respectfully working the potential and staying safe and zoe robinson is a student who understands pause and demonstrates it on a daily basis her positive perseverance can be seen as she works through challenging problems in class to provide her teachers with an accurate understanding of the content she shows so much respect towards staff and students she demonstrates it and she does it in a very zoey robinson type of way and it's very much appreciated she is a true leader in this regard and then working a potential is a trait that zoe thrives on she wants to meet both academic and social high levels of standards and we really appreciate that she does it on a daily basis and then staying safe is what zoe does by demonstrating correct behavior in the hallways cafeteria classroom and we cannot wait to see the success and accomplishments that zoe will just as you go on not only as you finish out your second semester of sixth grade junior high high school and beyond uh we are just very appreciative that you have let us be a part of your educational journey so thank you zoe all right i'm gonna have you introduce your family us who's here oh so i have my mom sarah robinson my dad uh joseph robinson and my brother jalen robinson and thank you guys for being an awesome family photos and then to honor our volunteer we've got miss corbin come on down so miss taran corbin uh so worked with her for the past couple years um but especially uh as many of you know it is tough to take on something in the middle of things and to be able to figure out how processes work so miss corbin jumped in as the pto treasurer in the middle of a school year last year and was able to do a stellar job and so thank you so much and especially i know our students and teachers especially um appreciate the work that you did with the accelerated reader not only as a pto treasurer is she keeping track of the books and doing an accurate job of it but she's also negotiating and so i she did not realize that that was a skill set that she would need to employ and she does it phenomenally and so thank you for that being able to take initiative to make sure that not only the students and staff but also the whole coronado community gets really what they need and uh the way that you do it in such a polite but yet firm way is amazing and so nice job with that uh we cannot thank you enough for your dedication and commitment to coronado elementary and the coyote nation thank you miss corbin so i'm going to have you introduce who you brought so i have my coronado coyotes adley and ellery and then my son dax who's not there yet but will be soon and my husband david thank you guys for loaning us your mom for so many hours each week so thank you guys and we'll take a photo okay all right we're going to start off with a classified staff member and we are going to nominate and recognize miss angelo goulet angela is our office manager um her commitment to kaya the coronado elementary in the coyote nation goes above and beyond in everything she does she holds me very accountable to my schedule i will tell you that she makes sure that every staff every student every parent is well taken care of when they enter our building she is in charge of ensuring that our documents are up to date she's in charge of ensuring that our front office runs as smooth as possible and we are the most beautiful campus because her birthday is this month and it's her favorite holiday so angela with everything you do we can't thank you enough you're absolutely amazing thank you for serving the coyote nation [Applause] um i brought my husband um walter goulet and my coronado daughter ashlynn um my other two kids are daycare and with their other mom and stepdad so that's who i brought all right the next person we're going to nominate and recognize is miss kristen eidelman miss edelman has been on our campus for an extremely long time she said she she didn't let me finish she is a rock star she serves as our honor school leadership team as our special education department representative she understands firmly every student means every student in all means all she is willing to assist any classroom teacher when they need it she's willing to assist with special education strategies as well as any way she can help when we talk about what coyote nation is and our paws she represents it and she forces our encourages our students to understand it as well and we want to thank you for everything you do because you put in so many hours and you're so dedicated to our students so thank you very much [Applause] i have my husband brian and my daughters peyton and erin who have both graduated from coronado thank you principal armstrong and principal griggs for highlighting our coronado superstar points of pride for this board meeting we appreciate each and every one of you thank you i'll transition to upcoming events this next week we are pleased to host maricopa officials will be here when we have our swearing-in for our two new board members tiffany schultz and michelle anderson on tuesday at four o'clock and then obviously on the 18th we begin winter break so that concludes our superintendent's report thank you so much and i think everybody can't wait for that break um moving on it's it's okay for these guys to leave this isn't the appropriate time if you don't want to stay for the whole meeting yes we we're used to it and we understand so thank you so much for coming tonight mr armstrong you have to stay no just kidding okay moving on board comments president kaler go ahead mrs listen i just wanted to remind our community that the united food bank is offering pickup at higley high dr foley make sure i'm correct on all the details um tonight at 5 30 and if you need some food go over there and they'll put it in your trunk for you and there's no judgment or no questions asked and you can just get some food boxed up and delivered in your car am i correct on everything okay that's awesome mr glover thank you president kaler i just i also thank you guys i i didn't i don't need any thanks i'm i'm happy with the job that we've done i wanted to thank mr witovich as well but i'm more i i kind of favor what macarthur said that old soldiers never die they just fade away but uh before my next comments i just want to say i have absolutely no aspirations for any other elected office at all but people have been asking me you know what is it like and i think we always need good people so i thought for the last time i would dispense some unsolicited advice i was just reflecting that so much has happened over the last four years there's a whole lot that i'm proud of i always tried my best i apologized when i made mistakes and i made some we developed this strategic plan and we keep it up here with us at all times it's laminated and ritch you're gonna have to make another one because i'm taking this with me but it's guided us along the way and we've made some real progress and we've lost some people along the way as you do some went on to greater things we've promoted some really good people and we've recruited some outside good people to bring new talent into higley and you know as an elected official you don't always get what you want all the time or when you want it but you never stop fighting and perseverance is uh is important if you're ever going to serve in any elected position i just want to thank you guys because i learned a lot about myself along the way i learned about how to treat people i learned about a lot about the people who live in this community there's some really really good giving generous kind people but i always was guided by four things i think we started to say them here in higley and i hope it stays here i would always ask myself is it good for kids secondly it's good for teachers is it good for the district and then is it good for the community and if i can answer yes yes yes and yes then i tried to work with everybody to try to make those things happen and i think that's that's a really good way to look at decision making in a school district i want to wish the incoming board members the best of luck as do i do the superintendency and the cabinet and all of our staff and thank them for their hard work and good nature um i'm sure i haven't always been the easiest to work with i wanted to thank dr thomason who's had great patience with me as i learned along the way the first year is a rough one for anybody serving on a school board for the first time i think you all would agree he's a good man i liked him he's a good mentor and he's a good heart and i will miss him and this to our teachers and staff i just want to say stay involved stay vocal you are not serfs nobody lords over you you are citizens also you are taxpayers also you have first amendment rights you have a part in all of this and never be afraid to stand up for what you believe in otherwise people will just walk all over you you know i was most proud to stand with you during uh during red fred it was democracy in action and it was to me glorious to behold and we made a difference we really made a difference in public ed but now we still need you more than ever so run for office having a voice of a public school educator in any debate is so valuable and teachers and people who work in public ed are the best people i know hands down they are altruists they're empaths they're selfless you've got a lot to offer and we need more of that right now throughout every level of our government and i'm sure there are plenty of people who are more talented work harder than i do smarter than i am definitely ones who are more likable and inspirational than i am so run stay involved and vote vote in your own best interest and for that which you have dedicated your life elect pro-public education representation we have so much more to do in this country if we are to live up to one of our nation's creeds that most of us say five times a week and that is liberty and justice for all so um i guess i'm not we're not done with the meaning but uh let's also have to remind you to stay well wash your hands get tested wear your mask properly stay home if you're sick avoid large gatherings until we're all vaccinated and look out for one another that's what being and that's why communities exist look out for one another so thank you to everybody for all the good wishes i got a lot of nice emails and i thank you for this i haven't i didn't peek in there yet but i'm sure i will treasure it and uh just know that i will quietly be rooting for all of you thank you so much mr glover appreciate your kind words and yeah open your gift anything else board comments thank you any request to speak mrs reach no okay we're moving on to consent i move that we approve consent agenda item 6.1 to 6.7 second questions just just one president kaler um 6.6 i guess can mrs mrs anderson here they're here are you have you are you guys are aware what you're okay with the approve the calendar changes and ms schultz i assume yes okay good that's all i did yes thank you for that um we did change the times we've been meeting at 5 p.m and so we thought we'd keep up with that um michelle mrs anderson and mrs schultz i think were both able to do that and also having one meeting in january two because we're going to have two training sessions and so talking with dr foley and mrs reach we kind of finagled the calendar a little bit just for january because of that training and it would have been board meeting training board meeting training and it was a lot so we did um want to make that little change for january okay that said all those in favor aye aye aye motion carries four zero going on to information items and we have the overview of the higley school district cova 19 dashboard dr foley yes president kaler members of the board in our previous meeting we talked about this road show that we were doing that we were going to the schools to help give clarity to how does our dashboard work what goes on the dashboard how do we track that and again we talked a lot last at our last meeting how there are different dashboards out there obviously the maricopa county dashboard reflects uh the numbers as a whole in the whole community and it's updated on two week old data our dashboard is different it's updated weekly and it's reflecting cases on campus in which there was exposure that triggered communication and so we talked a little bit about it and mentioned at our meeting last time that we would bring that back to show that so i want to say a quick thank you to jillian and to curtis who put together a video so what they did is they took the powerpoint here and made a video so what we're going to do is show you the video um because we'll also be posting this online and then you can ask questions so essentially this is the very same powerpoint you saw narrated so we'll start with the presentation of the video and then we'll follow up with questions and and additional information on our dashboard this informational video will help you with the process examples and questions and answers about covet 19 with the higley unified school district the positive cova 19 case process there are many ways that we find out about a coven 19 case many times it's from a family it's from the individual or it can be from the health department once a case is confirmed with the maricopa county department of public health the investigation process starts husd and the maricopa department of public health work collaboratively to conduct the investigation and we determine primary and secondary contacts together after this point the notification process begins the positive cova 19 case notification if you are identified as a primary contact you receive a phone call from myself and the maricopa county department of public health in some situations the school administrator will help me conduct phone calls you receive written communication from husd which comes from the maricopa county department of health regarding quarantine just remember that as an essential employee you will not quarantine if you do not have symptoms secondary contact husd sends out secondary contact notices which say there's a positive case on campus on the elementary level those go by grade and on the secondary school level they go by the student or the employee's schedule when you are not notified you are not notified if the positive individual was not on campus during their exposure period and i will show you some example slides coming up additionally you are not notified if you are not associated with the positive individual schedule also you are not notified if the individual says they are positive and in fact they are not the definition of exposure period maricopa county department of public health defines the exposure period as two days before illness onset or for asymptomatic patients two days prior to test specimen collection husd follows maricopa county department of public health guidance for every covid19 case the first example of an exposure period in this example you will see that the individual was last on campus on wednesday november 11th that orange box they developed symptoms on thursday november 12th that's the blue box they tested on friday november 13th at greenbox the exposure period goes two days back from development of symptoms or test collection two days back from november 12th is november 10th and 11th that red bar covering the 10th and 11th of november in this example there was a positive case on campus and notifications will be sent our second example of exposure period the individual was last on campus on november 12th the orange box they developed symptoms on november 17th that is the blue box they tested on november 18th that green box the exposure period goes back two days from development of symptoms or test collection in this example that would be two days back from november 17 november 15th and 16th that red bar on the 15th and 16th of november in this example there was not a positive case on campus during the exposure period the positive individual was not on a campus and there is no one to notify this is an example of our dashboard an individual developed symptoms on november 15 the blue box they tested on november 17th the yellow box they received the results on november 20th the green box husd is notified the health department investigation has begun primary and secondary contacts are identified and notified the case goes on the dashboard the morning of november 24th the first purple box when someone is diagnosed with covet 19 they are automatically put into a 10-day isolation period their isolation period starts on the day that they develop symptoms or the day they tested whichever is first in this case they develop symptoms on november 15th they will be isolated through november 25th and the case is resolved on november 26th that is when the case will come off of the dashboard active column and moved into resolved the second example from our dashboard is an individual developed symptoms on november 3rd they test for covid on november 4th the results come back also on november 4th family notifies husd and the case investigation is done with the health department primary and secondary contacts are notified that's the orange box the case is put on the dashboard the morning of november 6 that first purple box remember when an individual is diagnosed with covet 19 they start their 10-day isolation on the date that they started symptoms or the date the test was collected whichever is first in this case their 10-day isolation starts on tuesday november 3rd after the 10-day isolation their case is removed from the active column and moved to resolved on november 14th case data this is an example of the data that we have between september 8 2020 when husd opened for in-person learning and november 30th 2020 at that time there were 158 positive cases on campuses across the husd district staff made up 37 of those 158 positive cases on campus 72 percent of the staff cases did not follow policy and procedure and by that i mean they came to work sick that is the majority of not following the policy and procedure for staff of the 158 positive cases at that time of those cases on campus were from students 74 of the student cases have not followed policy and procedure when examining our own positive husd cases we are finding that almost all these situations are attributed to the infected individuals involvement in off-campus activities such as parties sleepovers or attendance to events where preventative measures were not followed should you have any questions please contact site administration or the district nurse this informational video will help you with the process president taylor members of the board so you'll see that this video is a quick description of how cases come on how we are tracking those and and i want to acknowledge that jillian spends hours as you can imagine each one of these stories and identifying the who the when the what and the when it comes on and comes off as hours of work but again this is how we are how we are tracking what goes on the dashboard because those are the cases where there was exposure potential that we need to make people aware of that there was active cases on campus that are contributing to the um to the percentage of positivity one of the things that we are going to be um sending to families um is as we get ready to go into the holiday break that we're going to let them know that the dashboard will continue to be mod i'll be continuing to be monitored and updated over break in other words um if we have uh we're going to communicate with families that if for any reason their child tests positive that they are to reach out by email to their administration and to jillian keep in mind the county also continues to make us aware when those positive cases come in as well so that we'll follow up on those so that if there was any exposure i mean when we're on break you may get notification if any cases come in and they were on campus for that exposure period there's a potential you may get we may be on our second day of break and you'll get a notification that there was a positive case on campus if that's the case so we're going to let people know that again the dashboard will continue to be updated over winter holiday with the exception of the december 24th 25th and december 31st and january 1st which are holidays but that way we're monitoring any and all of those scenarios that come in in any of those ways so that communication will go out prior to holiday break we'll also be placing this powerpoint on our website as an additional communication and obviously directing people to to reach out with questions and concerns if they have them on how we're reporting and reflecting that on that dashboard questions comments mrs wilson dr foley i heard you say at the beginning of the presentation that we update every week do we update every day or every week the two i was talking about two things the maricopa county dashboard we get updated once a week but that's two weeks our data is updated daily um and you saw the examples of how and when they go on and again also you saw in the video um why would something hit and active and then be gone a few days later obviously depends upon the individual circumstances of that case but it's also important to remember that even in that time students were not on campus again were not on campus thank you i just want to make that very clear that we update every day except for weekends except for weekends or holidays and that will can and will continue over the winter break except for those two holidays each week thank you for the presentation i really enjoyed hearing what our staff is hearing mrs reese president keller thank you um i know this is a loaded question and i just want for us to kind of not tonight but to think about talk about as referenced in the video the majority of our cases are also people not following our policy and procedure both students and staff we created a covid policy to try and protect our students and our staff i know our staff definitely feels obligated they want to come to work but when they're sick they need to stay home if there's any concern they need to stay home and i know there's a lot of concern on we don't have substitutes we can't find people to cover classes i need to go and things like that but looking at 74 percent not following our policies and procedures is concerning to me and i mean this board we've talked a lot about policies and procedures and we have put these in place to protect both our students and our staff so tonight obviously is not the night to discuss and debate and have conversation but i would like for our administration to having have this conversation i know it's tough to say oh well we suspect we we suspend people for less and you know this and that um and there is a difference between kid action and you know their actions and their parents actions and everything but i think that this needs to be a topic of conversation between our district administration and our site administrations on is there anything further we can do what can we do how can we handle it from the student side how can we handle it from the staff side i am very concerned with that amount with that percentage not following our safety protocols even more concerning we've been fortunate but we've seen our numbers increase in our community and we know kids are safer at school but when you have almost 75 percent people not following what does keep us safe we're not going to be a safe place for long so i'm thankful for the break that's a natural break but i would like for some of those discussions to to be had i'm sure some have but i i do find that very concerning um such a high percentage not following our policies and procedures public education is a right um we are fortunate to be in person and i don't i don't want to lose that privilege right now because 75 percent can't follow safety protocols and policies and procedures and we need to make sure it's communicated to our teachers and staff if you're out you're out if you're sick you're sick and it will be figured out it may not be pretty um but making sure that they're healthy and safe is is important president kaler vice president reese i apologize um just wanted to reiterate again um how important again obviously as a policy we've adopted a mask policy and our mitigation plan is our street strategies our procedures our protocols i think one of the things that you mentioned here is that we're not done navigating this yet this is this is here for a while and again we're going to have to continue to be vigilant on implementation of this and the more we learn the more we it impacts our behavior and how we move forward and so awareness is really important one of the things jillian has actually shared with me is that from the road show in her own demographic numbers one of the things from her roadshow even sharing this information even on the staff side we've seen an improvement so i think again ongoing communication navigation of this as things continue to evolve and change is going to be a part and process of this because again it's it's not a way yet um and we're going to have to continue to stay vigilant so i appreciate your concern i hear what you're saying i will tell you that there isn't a administrative meeting in which a good predominant amount of time isn't dedicated to a covid crisis management and momentum and i don't foresee that changing and so i think uh people uh in in some cases don't intentionally but in about it but we've had scenarios where we're learning and so i think we'll continue to see that being a reality for us as we move forward in the new year so i appreciate the perspective president thank you well i uh for thank you for uh to miss fulton and the uh the folks that made this i think it's is this um who made that i think it's really important and i i agree uh mystery so you know you know that i that i do um it's so infuriating that so much of this is avoidable if people would just follow the advice of experts and i'm sure that frustrates you on a nightly basis it does keep me up to my rage meter is very high but um and i what i'm about to say i'm not minimizing these things but you're talking about 37 staff cases which is 37 too many but 37 so 72 percent of 37 people so like low 30s could have avoided this out of thousands of people that that you know come to work in our in our district in our area so if those folks would just adhere to what we're all asking what the rest of us are all sacrificing and doing we'd be ahead of this thing so you know if you see somebody or you know somebody that's i mean i'm not asking you to approach strangers at target that's probably not the safest thing to do but um but if you know somebody who's you know willfully ignorant maybe help educate them we're educators so anyway thank you for your comments so i agree uh thank you all um i know mrs fulton it's it's a day and night 24 hour in your head i don't know how you sleep um but again it does go back to also um this this country is still very divided on many many things our communities are divided on many different issues and this is an area where if your child is sick please stay home stay home and also go get a test this is not the time to be sending kids to school sick and playing some kind of russian roulette game and so and i've seen it and i've heard it i've heard teachers talk about it and we need to do better so i'm i'm really asking for our community no matter what side of the coins you're falling on right now that we just worked together to keep our schools open we were just talking a little bit earlier we were saying well the kids are winning because they're in school but there's not a little lot of wins in education right now period it's just really really tough and so anything we can do to curb that and convince our parents you know please especially our high school keep your mask on all day long please students your teenagers and i know you can if the littles can do it our teenagers can do it and it is a time not to let up in our vigilance when it comes to enforcing that mask cleaning those protocols like we have worked many have worked so hard on these policies and procedures and we're trying so hard so we need the help of everybody so thank you for all the comments thank you okay i think we get to have next is mr gad in review of our 2121 emino budget this is be fun next time next thank you jillian mrs fulton sorry thank you amanda president remembers the board um this is um our revision number one to the projection that we gave you um at the last meeting on december i guess it was in november 18th the projection that you have here is based upon information that we have received since that date uh some of the major changes that have occurred here is we have an adm loss of about 150 students that we did not anticipate in the first revision that comes off of the finalization of the 40th day count uh while the budget is based upon the 100th day count in early january it's pretty flat usually between the 40th and 100th so that does represent less money because we will be reducing our budget the projection we have at least at this point by 150 students that causes both an adjustment to the 2021 adopted budget when we show it to you for approval in may as a revision because you remember that the emino budget is based upon current year funding so it's based upon the adm that you achieve in that budget year and then and so we will be adjusting that downward but we also will be increasing the budget bounce carry forward which was an estimate last in june when that adopted budget was presented to you that 3.5 million that you see will be going up substantially over 7 million so the district has that buffer that was created last year during the year of a difference between typically the number of budgeted positions we have and how quickly we can fill vacancies and then there's that difference between the two and that generates because this budget is obviously very uh heavily weighted toward salaries and benefits about 90 so that's allowed us to have that larger budget balance carry forward and that's where we intend to take 150 from when we present it to you in in may for approval so that's one piece of the the puzzle and the second one is as you look at the comparison to 2122 we've adjusted that revenue control limit down as you can see from 80 million to 79 that's a function of 150 less students that we're carrying forward into that year and um an inflation factor of one percent so it's it's it's a gain and a loss at the same time currently are transferring six million dollars as some of the board members are aware from mno to capital outlay that's been going on for quite some time we would very much like to have a plan where we could eliminate that transfer and spend it where it was intended to which is in the operating budget so we're working on presenting to you some alternatives in that regard one of the ways that we are going to be adjusting 2122 is the we since we came into this year with the balance of such a balanced carry forward of almost 8 million we believe that we can basically take half of that assume that we'll create that same balance over again but now assign that amount half of that amount to specifics to positions to salary increases the benefits because 8 million is fairly high it's it's a 10 plus carry forward it doesn't need to be that high and so this this projection here takes that down to a little less than 5 and we're comfortable with that i mean given the the magnitude of that budget balance carry forward etc and most districts are probably in the same position because all of us are having difficulties in filling positions and it takes quite a while between the time the person leaves and we find a replacement so that we have confidence it will repeat itself the prop 123 money is is the state trust land money that was added to everybody's mmo budget here a couple years ago it has a sunset of 1924 2025.

thank you thank you coach mack next up field hockey and coach pro coach thank you so much tip i would like to join my coaching colleagues in thanking our athletic director mr salva streeting and mrs tadazicki for their tremendous support during this extremely unique season you face so many different challenges and you're able to handle everything in a positive upbeat manner thank you so much for the numerous sports view updates i use them as my alarm each and every morning your tremendous communication skills was very very effective thank you so much we would be remiss if we didn't give a big thank you to our two athletic trainers emily beers and gabriella prata your assistants on the sidelines both physically mentally as well as emotionally was appreciated i would also like to give a big thank you to our coaching staff varsity volunteer assistant coach martino as well as our jv coach coach cole and our freshman coach coach pakowski they were tremendous assets this year we would also like to thank our field hockey booster organization for all their efforts and hard work i also would like to thank our parents for their positive support and of course we would like to thank all the players from all three levels we were so happy to get our season in and play the majority of our games we are looking forward to working with our underclassmen next year we want to wish our 11 seniors the best of luck in their future endeavors they are stephanie coelho savannah dorsch captain grace dikeman captain harley hodge marissa hope yari martinez captain brenda mello lucia o'brien reggie silva julia wabasher and ava williams senior captain harley hodge was named to the alepsiac central regional team congratulations harley for all of your hard work our varsity scholar athlete was grace deichmann who excel within the classroom as well as the playing field well done our varsity sportsmanship award winner was reggie silva who never ever gave up regardless what the scoreboard said reggie was out there battling each and every day again congratulations reggie and now let's hear from our jv coach coach cole good afternoon everyone um our sportsman award is going to go to the young lady who may be one of the quieter players on our team but she is always willing to jump in when and where she is needed on a moment's notice she knows the sport and is very dedicated to her team always a positive attitude as well i want to congratulate isabelle chaffalo on her award i'm also going to present the freshman award also um the freshman sportsmanship award is going to go to a dedicated hard worker she was always willing to put in the time and effort to not only herself but all of her teammates and take the time out to help some of them as well congratulations to hannah and i'm sorry if i don't pronounce your name right palembo congratulations girls and keep up the hard work and we'll see you in 2021 thank you girls field hockey coach bro coach cole next up coach murray boys cross country coach rob i don't think rob might coach that you're on mute still coach turek can you step in coach oh he just joined again we'll come back we'll come back to coach murray so we have coach turek coach first of all this is a public thank you for everything that you've done for all the years here at danbury high school loved having you i tell my wife all the time you're like having another daughter around here but i miss you making it harder to talk coach for everything okay wish you a lot of luck over at bethel high school girls cross country coach turret um thank you coach just made this harder than what it already was um the summer after receiving many calls facetimes and text messages from athletes fielding questions asking what is happening this fall all i could tell them was i don't know but i know i'm going running i ran every single day of the summer and then many more and i was trying to set an example for them to keep moving forward that became our mantra we started to look for the good and be grateful for any opportunity we had started with the opportunity to be able to condition together again and then we got to put on a uniform we were able to host three home meets we got to practice every day at terry wilde which is one of my favorite places we got we'll have enough ciac albeit a little different um championship meet at the end of the season we got to run we have to laugh encourage one another and most importantly move forward together running is never cancelled being a good friend and a good teammate is never cancelled this is more important this year than any other i hope they take this experience with them and continue to find the good in everything they have i want to say thank you to the seniors emily as kona lucy chen maya golly faith luckner and jennifer mazza our senior leadership came from daniela grulon pena and vivian mendez our um our scholar athlete winner for dick for girls cross country is anna rita lynch anna rita is a girl who exhibits incredible work ethic kindness her grades are wonderful and she puts a hundred percent into everything she does um our sportsmanship award goes to someone that i've known for a very long time and i'm so proud of her is vivian mendes vivian has been a good friend and a good teammate to everybody on our team um all her years at danbury um i'm trying to say see you later instead of goodbye um i have been a coach at danbury high school for 16 years and the people that are on this call are many of them i would consider my family thank you coach elvis training coach tatrasicki i miss seeing you both every morning coach mari thank you for everything you've taught me um i appreciate it all and uh coach radford you've become a very good friend um and coach kirsten despite all the hazing i had received for a while i'm better for it in the end wade wish you all the best and thank you very much thank you coach turek i'm gonna miss you okay up next boys cross country coach murray yes good afternoon everyone sorry about that my uh four-year-old son just came home from school so he's trying to run around the house getting bribing in with some m ms anyways um first of all i just want to you know really take a moment here to uh you know thank uh coach turk for you know everything she's done for the boys uh cross country program um and for me personally you know as we all know as coaches um you know it's really important for us to establish you know you know strong connections and relationships with our student athletes and you know i can surely say that you know coach turek has really you know developed um as long along with myself um a strong relationship and respect for each other in which what we do every day um as people um as um you know productive people in our communities and also what she's done for all the girls and boys um at deborah high school um for the last 16 years so i want to thank her for her unbelievable uh you know dedication to dhs athletics and specifically our cross-country runners thank you very much coach um again like everyone has uh mentioned you know we could be on this um virtual banquet for hours discussing all the challenges um that we all had to kind of overcome many of us kind of faced similar um challenges um but we we've gotten through it i mean we're going to continue um not only as as our team but in our program but collectively as the athletic department going to continue to do what's best for our student athletes in march 4 with a positive attitude knowing that you know we will be stronger um from this um from this from this adversity that we're all facing each and every day it will truly be embedded in our minds as we um face other challenges in in the future and we will be stronger for it for this i want to thank um everyone that everyone else has thanked uh from the top to the bottom from our administration administrative team led by mr donovan all the way to um the athletic uh leader of our programs mr savage streaming joanne the athletic trainers um our parents um also our just our student athletes particularly our seniors um they're going to be truly missed when i talk about relationships um i can truly say that this group more than any other group we have developed an unbreakable um relationship that will be there forever i want to thank my my seven seniors uh glenda doty damien armorell eduardo ales peyton bach gabriel kotong joaquin lopez gibbons and jared zeiner they've all done a tremendous job you know leading our program um through the summer you know whether we ran um together you know starting in july or whether they followed the uh the training plans that i provided for them um prior to that or any time that we weren't able to meet they did tremendous job as a scene as a senior group um we did have uh captains this year um they were gabriel katong glenna doty um damian armarol on peyton bach and just want to make sure i'm not missing anyone um i'm sorry and jared zeiner okay those were our five captains this year um our team we never had one individual person that missed um a practice um or were not was not accountable for not being at practice um so under severe circumstances which you know some kids walk to practice some kids roll their bike to practice some kids ran to practice um some kids came with their sibling to practice um just unbelievable mindset and attitude to be there for each other um every single day so we did something unique that we've never done in our in the history of our program we uh we recognized every athlete on our team as a varsity athlete this year for the unbelievable commitment that they gave to not only denver cross country but danbury high school and represented our community with great pride and great dignity um our record was three in one you know we weren't really able to uh race richfield because they were quarantined um so we did finish the season three and one gabriel quatong one of our senior captains um did sign uh d1 scholarship with umass amherst so congratulations to gabriel in his um his continuation of his academic and athletic career at the university of massachusetts in amherst um awards i like to have uh coach um rashford if he can unmute himself uh just talk a little bit about our freshman award recipient christian christian foreigner see if he knows how to see if coach knows how to unmute himself ah there we go big boy um the thing that that i love about christian is the uh the nickname that i gave him we gave him the nickname scrappy because he never ever would give up coach would send a certain group out on a four mile run expecting the other two groups to do less and christian said no i'm going out i'm going to do four i don't care if i finish 20 minutes after everybody else i don't care if i have to walk i'm going to do whatever is expected of the best people on a team it speaks volumes about his character it's a tremendous choice congratulations christian and if coach rashford could also speak about rgb uh recipient um for our sportsmanship award even though we did varsity um i like to also recognize adrian guerrero for his sportsmanship award this year as well coach rashford yeah i unmuted okay um again another young man that that cut four minutes off of a time that he ran last year he came he worked tirelessly he wanted coach to have higher expectations i've never worked with a coach that's has as much as high as expectations as rob and adrian wanted him to push him more coach push me more coach expect more of me than you already do everybody else so again a great honor a great and very deserving award congratulations finally our varsity finally our varsity recipient for this year is one of our senior captains uh damian armorell uh damien started with us as a freshman and just you know gradually worked his way physically to a varsity level one of our top you know scoring athletes um but he also just you know has that really great balance um and leadership ability to not only work hard um he led a lot of our daily continuous runs um he pushed himself in workouts but he also did a great job um just being very personable um very encouraging very friendly to all of his peers particularly those underclassmen that sometimes it's hard for the upperclassmen to relate with but he was there for them every day mentored them guided them and you know i thought he was a great example along with our other seniors but he was a great example of what it means to really be a varsity recipient um and really truly honor this this um this award so congratulations to danny and armorell for his um varsity sportsmanship award um our scholar athlete this year um is a senior um again you can't really get away from not being a hard worker across country when you have to put in you know 60 miles a week um over 2000 miles between july 1st and you know usually middle of november you're running about 2000 miles um wearing out a lot of rubber underneath your feet this person over all of his adversity um still did the job not only for us on the cross-country courses but he also did the job academically um just a tremendous kid joaquin lopez gibbons congratulations and then finally i just want to recognize again um adrian was one of our most improved athletes um but also want to just recognize our bull bulldog recipient this year goes to the mo the toughest competitor that we see out there in the cross country course that is giving their 100 effort uh may not be the fastest kid on the course but it's someone that is just digging uh deep into uh into the into their soul to push through um that pain that they have to inflict on themselves in order to um be able to kind of produce the type of performance that's gonna help that their team their teammates out this year's bulldog award goes to jared zeiner congratulations to all all the student athletes um really respect all of our coaches um at denver high school um thank you for all your hard work and i look forward to being back in person with each and every one of you as soon as we can thank you coach murray uh last but not least i just want to take a moment before i introduce coach schuchat i'd like to thank his young ladies especially girl swimming for being very strong about competing this year when we don't have a pool they were in brookfield uh different times all over the map they were virtual they had meats they competed and uh i want to thank you coach shoe chat for that uh you really helped us out a lot handling a lot of those things and of course your ladies competed very well and we appreciate that so i'd like to finish with coach shoe chat girl swim thank you mr salvation you just stole half my speech though um it has been a very difficult season um but again like we said like echo all the other coaches uh big thank you to mr salvatrini to joanne you guys without your support and hard work the season couldn't have happened at all um and that's what i've tried to tell my athletes the entire season as we as we went on that you know we need to be grateful that we were able to compete um to any capacity um so we're really grateful for your guys help uh emily and gabriella were awesome they were so quick to respond to any questions any anything we did the sports u app was huge this year i think communication was was really great and like i said uh emily and gabrielle did an amazing job getting back uh so quickly uh so this year we had to go to the ymca pool we had about uh eight o'clock at night practices so that was really difficult for the girls i really appreciate the parents as well thank you parents for for dealing with that especially we all know the beginning of with cohorts and uh shortened practice times that that it was definitely difficult for the teams to get rides to and from practice and make sure um that they were getting there on time and and had a ride both ways um we we in the beginning of the year we had to be in an outdoor pool at the ymca in about 30 degree weather at 8 o'clock at night and no use of locker rooms for girls swimming i really respect all of the girls for for working so hard and showing that dedication and pride for their sport to come out and um and deal with these conditions that we had to deal with um like mr salvation he said he never thought he'd have virtual awards i i never thought we'd have a virtual swim meet um and we had a couple of those this year which were again the girls really took this in stride um to compete with no other team there um and and see the girls up and cheering each other on and pumping each other up to um to compete the way they did was really impressive to see um and i really commend the girls for doing that our captains were amazing this year priya patel tanya dimelo ali simmons and olivia melendez um they all did an amazing job uh making sure the girls kept socially distanced that they wear their mask um helping out with the kovitt checklist uh without your girls help i really appreciate you captains um you know we could have had a stop to our season and i think the hard work by our captains and and all the captains and all the athletes this this fall season um really really showed by us not having to shut down um and and not be able to do that we were able to have our senior night this year um and that was coordinated really nicely by by our team the girls did an amazing job for us to be able to support our our our seniors and give them a good send off for their final season um i'll get to my awards um our sportsmanship award is to someone who always came to the pool smiling happy to be there she showed amazing positivity in such a trying time that we're in right now she was always making myself making other teammates laugh at the meet she was always so supportive of everyone and and really um was there to cheer everybody on and the award goes to tamiya espinal tamiya espinal for sportsmanship congratulations to mia um and lastly our scholar uh a scarlet athlete goes to another uh one of our captains um she she did an amazing job over the past two years of really um helping out with the team in every aspect that we needed um taking care of apparel helping out with the kobe checklist um you know showing an amazing attitude last year and this year even last year we had limited pool time and and she really uh made sure the girls knew um that we were there to to perform and have a have a you know nice season um but an amazing job for her to get the scholar athlete award it goes to priya patel congratulations priya thank you everyone appreciate your time thank you coach uh just like to take a moment uh again thank you coaches athletes for a quite an interesting fall let's be clear about it we would not have been here or not be here without the support of you coaches uh emily and gabriella school administration school district to allow us to compete it was not an easy task not an easy it's not one of those things that you would like to be doing after 40 years as an athletic director i learned a bunch of stuff this year about myself uh you know you i always tell people you have to draw on motivation any way anyhow to improve to be the best you can every single day i hate covet i hate everything about it um because it hurt my kids it hurt our program it hurt our coaches more fire more passion than ever before to get us back to the level we'd like to be and hopefully we can get there next fall and hopefully we can start to see some changes come this spring i'd like to see darian greenwich any of them run a virtual award program like this this is great stuff i love you i wish you all a wonderful holiday season got to sit back and you gotta look who's in your room with you your children your parents your cousins your whatever i keep forgetting we have to social distance according to dr fauci no big pasta night on christmas eve for salvastrinis this year thierry but i wish you all well and thank you for your effort and again i thank you athletes out there and please athletes you have to social distance wear masks thank you very much appreciate everything you've done have a good holiday take care folks you

They are going to provide information and are also outlining the process the school is going through during this time, and also how parents can support their children with all of this. We've collected a large number of questions from the community, and because of the diversity of our community from all over, they want the community to understand how decisions are made. They're also going to make the CDC recommendations. We're going to try to make sure you understand this. The community read the questions and also sent emails, phone calls, and texts. The strategies and general questions, how to summarize the questions and also make sure you have good answers regarding this. Mr. Watson is going to introduce the members of the school board. Thank you, and once again, I want to thank the Department of Education for the support they give us to do this. Tonight we have the health and medical advisors from Dumur Public Schools and also those who work at the hospitals in Dumur.

I mean sorry 6:00 p.m. members of the board and attendance president Nano present vice president Corina alera present clerk Andres Kinto present member Linda Chavez member Linda Chavez present uh member Dolores Marquez frosto present can you hear me yes members of administration superintendent Dr Bower present okay thank you very much so we do have a quorum tonight and in this meeting as always is being recorded it can be viewed through our on our live stream on our YouTube channel um and before we actually get started as has also become customary Mr triod will give us instructions in English and Spanish as to the translation feature available here on Zoom Mr Tripoli yes I can is anybody speaking right now hello hello hello are we still on um I can't hear them I can't either get Frankie's phone I was able to hear but it sounds like some people were not I'm hoping people can hear me and if so um the direction that was given by Mr Tripoli was that in the bottom of your screen next next to the share screen button on the right hand side you'll see uh a circle a globe and you have to select either English or Spanish and that will give you the proper channel to be able to hear in in the appropriate language that you need um I hope I covered that correctly Mr trioli can't do as well as you can but I try my best um so okay so that being said um as always also the the method for providing public comment in this meeting is available to you if you go to our website arusd.org and in the top leftand cor corner there's um a button that I believe says board meeting um oh I can't see it right now but there's a button that you can click on for board meeting current board meeting something like that and in there you will see the agenda which has all of the instructions for providing public comment this evening and in all of our meetings so that all being said now um if you are able to given your your situation and the digital realities that we have if you're able to stand and join me in the Pledge of Allegiance if not you can remain seated um but let's go ahead and do that I pledge allegiance to the flag of the United States to the Republic for which it stands one nation under God under God indivisible with liberty and justice for all thank you everyone okay so we um at this point I'm not forgetting anything right Dr Bower or Mr Gil we got it all covered all the formalities okay so we'll move forward to item 2.01 but actually before we do that I wanted to um ask my colleagues uh or have a suggestion for my colleagues this evening with regards to public comment so I'm I'm really interested in particular in in everything but in particular item 3 point0 five which is the community input regarding desirable oant characteristics for consideration so if indeed we decide to go down the route of an appointment um then I want to make sure that we provide ample time for the community to provide feedback particularly in that area so what I'm proposing or suggesting to my colleagues is that on the all the other items we we still allow the um for the the normal way we do it which is the 20 minute limit as outlined um in our board bylaws for public comment so we can just treat that normally but particularly um to make room for item 3.05 which I'm inclined to be more liberal with and allow more time if needed to hear that feedback because I think that's key to why we're here tonight um so of course every item is important but I want to make sure that we are able to have time for everything in that particular item so my suggestion is 20 minute um limit as we always normally do for all the other items and being much more liberal for item 3.05 to get that feedback in terms of time for feedback I agree okay thank you any other comments from board members if not I will assume everyone is okay with that trusty Marquez I can't are you saying something or no I'm I'm I'm I I will I will say president theano I have a quick question go ahead um is everybody seeing zoom 5.4.2 on your um screens I don't see that I just lost everybody okay I'm going to get on my phone okay well if it helps we see you and hear you okay yeah but I would like to to be able to see you people as well so I'm gonna phone in as well okay so okay so it sounds like we're okay with that so that being said then um thank you everyone and we can then move to item 2.01 request to address the board um on any item that is not on the agenda for tonight so you know there's some very specific obviously important things on the agenda tonight and I anticipate you know there's a lot of input people want to give but this particular item is for something that is not on the agenda tonight specifically and keeping in mind that we want to provide time for that 3.05 so Mr Gil is there any public comment on item 2.01 yes sir there are okay so marel can we there you go I don't even need to say anything um you're on top of it okay so who is the first person Mr gilia sorry Claudia Gloria I couldn't I didn't hear the last name Claudia quo oh Claudia quo Miss quo when you begin speaking your two minutes will begin okay thank you good afternoon my name is claa quo I'm a parent of the alamro school board school district and a member of U I am here today to voice our community's disappointment after learning of Mr fam's lost of interest in serving as a trustee in our alen Rock School Unified District board as a board member actually uh for the second time today we would like um for the board and superintendent to grant us some transparency on the subject the community asks to know which of you knew of Mr fam's intended resignation and how long prior to the official notice do you guys know of this as well thank you thank you Mr Gil next person next person is ilza Gonzalez okay Miss Gonzalez when you begin speaking your two minutes will begin um good evening members of the bar my name is daa Gonzalez uh I am here to ask for transparency and um from this board I think that this meeting has um a lot of questions and I'm gonna be talking about it in item 3.

she was re-elected for her second term in 2016. during her terms she has served as the board clerk and board president twice it is customary in apple valley unified school district to honor the board president at the end of their year of service in that role i would like to present mrs davis with this plaque as you do like she may look polished here but just picture her in laters in a stream fly fishing because she happened she loved her gloves for her babies and we all should be as cared for as her sweet and finding her family i have asked her husband of 52 years mike davis and we did invite their daughter heather to be with us today as they were here when she was born in to me this is handing off to the people who have allowed us to have her as a part of our family for the past eight years and return her solely to them with great appreciation for the time that they have sacrificed for serve for her to serve i started my presentation with the fact that we are honoring her service so i would like to conclude with that same sentiment for mrs davis i would highlight the definition contribution to the welfare of others and i believe that that is what you have done your entire career so i thank you personally for all of you and mike for sharing her with us thank you um when my first year of teaching started i was told we were my husband was in the air force and we would only be here one year that's a strange fortunately we've been here all these years loved the community loved the people and i loved the kids i feel lucky to have a wonderful family the school district that i love and it's good to be part of something that you're proud of thank you thank you thank you mike for dedicating this my favorite um we also have a video that was submitted by granite hills high school great academy so i'm going to load that one up next to play for her oh where are you singers hey granite hills and the great academy we'd like to sing a very special song for a very special lady happy dreams [Music] who cares about the clouds when we're together [Music] good well that was wonderful okay we are going it will be going into closed session we need to go into closed session to discuss the following number one public employee discipline dismissal release reassignment transfer title certificated and classified employees public employee appointments resignation retirement reduction title certificated and classified employees conference on litigation government code section 54956.9 a current litigation five cases civds 1 8 1 3 9 5 2 c i v d s 1 9 0 7 1 7 2 c i v d s 1 9 3 7 zero four three c i v d s two zero one one one eight three c i v d s two zero two two nine five six government code section 54954.5 c and 54956.9 d 2 and e 1.

the board is being asked to select an instructional model beginning january 4th choices include but are not limited full opening of the school affected january 4th 2021 our subsequent day hybrid open model of january 4th 2021 our subsequent date continued online instruction until a review of covet outbreak rate is available after the holidays and a vote on an instructional model at the february 10th 2021 board meeting the administration shall make short term two weeks or less close your discussion and then the last is if there are any other possibilities one other possibility i failed to put there that you may want to consider would be we've had two votes to shut down for a quarter of a year at a time so that could be another option to shut down until the end of third quarter which is roughly the middle of march so that's one of the options would you vote on sure yeah oh i will do that administration will work in support of any board decision on this topic but recommends the postponement of a decision until february 10th 2021 still your recommendation with that other possibility i think i think the two the two that mr just asked about the middle extending for the third quarter or that one of our fears is one of the things we're worried about right now in the county health department's worried about we're seeing districts uh in the america maricopa county area and the tucson area uh closing right and left have been open maybe for a couple of weeks for a short period of time i think sometimes that back and forth is hard on students it's also hard on staff it's hard families for child care again i agree totally with mrs duncan's position that the best teaching is face to face uh but with this covenant right now it's very very serious and we're in the second week right now of the period time after the thanksgiving break we don't know what's going to happen by the third week second week i'm sorry of january when we're in the midst of a two-week period time between christmas day and and that that period so we're a little concerned about starting uh the fourth of january because we know what's going to be broken out we also have staff working from home right now we'd like to have more time with them to prepare if that's gorgeous choice we thought the lesser of two decisions would be to hold it off one more month until the february meeting or if we thought this is going to be a tough spring and just go ahead and keep kids safe and staff safe physically safe and postponed in the opening until postponed make another decision uh mid-march or further to march can i ask a question of course um if we were to go with end of the third quarter and say by the end of february vaccinations were available we could revisit it and revoke it at that time to reopen before the end of the four years yes i would be hilarious as a strong term but i would be hilarious if in six weeks this thing went away to the point and we had about a week i believe it was in october where three it's been on the news source two or three counties had had a period time where they were testing at five percent or less of a positivity rate and then that changed drastically in pima county went from yellow to red and the numbers i shared this morning this afternoon are alarming and i shared those partly because i wanted i'm sure you're aware of data on the on the number of people who are ill and the number of people who have been fatalities and so on and so forth but i thought that was important to consider again the numbers we gave are not age reference they are just people in general initially the over 65 group was the most vulnerable group lately it's been the 20 to 40 group and then uh with it adolescence adolescents are pretty high so it's uh as someone told me uh the virus has no feet it doesn't walk to a favorite group it just it's everywhere but by that time we should have some vaccine especially for teachers yeah but that's why i think that my opinion i want to have those kids back at school so it'd be better to go and do a decision on the february 10th we have to go longer we will but um at least we can see how it lines up i think it would be if we all of a sudden of this other thing too and went to say march i don't think the town is going to be very happy with that at least say no february we could review it it would be a community a lot of districts are experiencing that yes superintendent of a large district in phoenix resigned yesterday because of that because his family was threatened and uh i don't have a family here i've got two horses and a blind chihuahua but it's a very it's it's it's very unpopular it's it's a lose-news decision perfectly do you miss anymore no i mean i i think everybody i think everybody knows the data and the facts that are out there and i think you're all one can make decisions based on the information well i'm going ahead and make a motion that we um continue online instruction until a review of the covet outbreak rate is available after the holidays and vote on an instruction model on the february 10 2 2021 board meeting do i hear a second first oh second yes are you know about first or second bit no i i did i said i'd make a motion so you'd be a second lauren i'll second and this is after the numbers come in and you guys will vote in february right yes yes is that always bad margin yes yeah with the option that if the numbers are still very bad we can go until march then yeah yeah like ronnie said just in case some miracle came about you never know because with the numbers that are coming out right now in ajo and with the school it's it's just it's too much for a small small community i agree and then here comes christmas more family gatherings and new years well maybe the alcohol will kill that that's a good recommendation marcia okay thank you okay so miss duncan aye mr hill i mr hopkins i'm going to say may uh miss moore hi and miss robertson next order of business is approval of the 2021 regular board meeting dates and on here it doesn't give the discussion dates but we know that it's going to be two days before january 13th february 10th march 10th april 14th may 12th june 9th july 14 august 11th september 8th october 13 november 10th and december 8th and we all know that um because of things that are not can't see in the future that these are all can be changed do i hear a motion to accept those meeting dates yep okay mr hopkins miss robertson aye ms duncan all right the next order of business is the approval of the fiscal year 2021 budget revision arizona right statutes require a district that exceeds the general budget limit and or unrestricted capital budget limit by one percent of the general budget limit to revise its budget by december 15th the aho unified school district was notified on october 23rd 2020 that it must reduce its 2021 budget by 510 542 this reduction is due to the loss of approximately 76 students in the years 2021 due to covert 10 pandemic the current estimate does not yet include the reduction expected due to distant learning and the funding of aoi enrollment by the state now i presume you want to discuss that yeah i totally am okay can you hear us i can hear you can you hear me okay yes very nice president member of the members of the board dr dooley mr edlund i know that you had a lot of discussion on this issue monday night um it's it's just a really tough time um as i look i'm hoping that in your package you've got an excel spreadsheet that also goes by component of the different budget where where it stands or what our increase is for mno and then for district additional assistance angelina did you include that a spreadsheet component by component like a revenue control limit how much it's gone down how much our carryover went up that kind of stuff did you put that in the packet yes thank you thank you yeah i i think as we look at our total budget and we look at the decrease so far we need to remember a couple of things the 5 reduction due to distance learning is not yet included using current adm numbers i figure that's going to be another 127 or 000 deduction or reduction this year um we have also spent approximately 200 215 000 on things such as masks for staff and for students tesla's water stations which are all good things uh wi-fi hot spots and service for our students homes software google google chrome additional software so our students would have distance learning etc so while we're looking at the decrease in the budget we also need to look at the increase in expenses this year the question is how will we pay for this there's a couple of things um the district over the past years has been very very careful with its funding and so we have good carryover amounts we have 432 000 in mmo and we have um 716 000 in capital however the problem is if you deplete all of your carry-over funds or your savings like we have at home we have savings in case something unusual happens like you have a leak in your coil in your air conditioner or something like that i just had that last week um you have to have savings to pay for those things we will get through this year but i don't want to deplete all of our savings and we need to start looking at next year because what if these 76 students don't come back so we need to start looking at what does staffing look like i'm also looking at all the different funds that we have in the district we've got some funds with with dollars in them we've already spent and there aren't necessarily a lot of restrictions on how they can be spent so anything that i can use to offset the pain to mno or to offload expenses i'm going to do that too for the good of the district can i answer any other questions i don't have any good news tonight and i apologize um you and i talked about this this afternoon um if we suddenly had us our students come back july 10 january 10th i'm sorry because uh coveted went away what impact would that have on the district it's it's minimal because our 100th day is going to be i believe it's january 15th that's the documentation that casey babu gave me um so we've been distance learning almost let's say 90 of the first hundred days so whether they come back january 4th in person whether they come back january february 1st in person isn't a significant amount for a money i think what is more significant are two factors the health of our students and then also just student learning i know just for me if i go to one more zoom meeting or one more zoom webinar i i'm i'm over it um it's it you know there's a there are things that are more convenient i don't have to drive or i can say they travel and you don't know what i'm wearing from the waist down i could just be my shorts but it's not we're missing a lot we're missing the personal touch we're missing the in the same room you know education a lot of education is relationships it's really hard to have these relationships over a zoom or or distance learning and i i would think that kids are even worse than i am leanne i have a question uh real quickly um are special education students that are attending certain and receiving services on site in our essential worker kids that are coming to work rooms do we have to claim them as as on-site learning in-person learning or do we have to claim them still is ali it depends on how they're receiving if they're just receiving their support services online then no it's still aoi this is all going to have to be you know accounted for at the end of the year there were two different periods we have to we have to report our distance learning percentage after the 40th day which in theory was going to be used for the enrollment stabilization grant where we were assured we wouldn't decrease our funding wouldn't decrease more than two percent from last year well that means we're about six we should be getting about 640 000 from that grant not the 169 000 we're getting um and then we're going to have to report at the very end of the year mr evelyn okay thank you lynn you're welcome it's it's a tough position but i will tell you i mean our our concerns are our district ah we're certainly not alone statewide there's a lot of pain questions comments not good period no not not good and there's not even any way to you know put lipstick on the pig so to speak it's just really tough is there any hope that the state legislature will change their minds and increase i i think i think um all this because the governor did assure us i mean it wasn't a promise but he talked so firmly about the assurance that we wouldn't decline more than two percent i think it will be a funding issue come january it will be a legislative i would i would expect asthma and asbo and all of those organizations to take it up um the question is will our legislature and will our governor give it to us because it's also if we've lost 50 000 students in this state they've basically got 50 000 kids they can't account for so state a idea the general fund from the state is saving a lot of money so there are decisions that could be made to help districts have less pain than what we have right this minute and i do appreciate the care's money we've gotten you know i don't want to look the gift horse in the net you know in the mouth but i do i appreciate it but we were we were assured over and over strongly you know several times that our pain or our losses would be limited to two percent over last year our deductions in revenue we were also when we had to apply for the enrollment stabilization grant one of the check boxes i had to check was that we agree to to continue employing staff because they don't want school staff to be unemployed and then make all of those numbers worse in our in our state and our communities i hope we get more money but we need to plan on you know not okay thank you thank you thank you i'll now hear a motion to approve uh the anaheim unified school district for the year 2021 budget revision i'll second it mr hawkins hi miss duncan aye ms moore aye ms robertson aye mr hill aye [Music] the next of you thank you and good luck um we all have proved to increase that ajo unified school district minimum wage effective january 1 20 january 2021 is being asked to formally approve the state voter approved minimum wage increase effective as i said january 1 2021 to and 12.15 cents per hour [Music] a second mr hopkins live miss moore aye ms duncan aye ms robertson hi and mr hill all right and wait are you you still want an executive session yeah that's what we decided like monday that we do we still have to get laura's so laura did you hear what i said you had to get mine what your uh evaluation of the superintendent i can't i emailed it to you what email address did you use um whatever um angelina uses yeah okay will you look at it and see if it's there okay i'll double check that okay thank you all right anything else going on no then i call this meeting to adjourn at 6 24. thank you thank you ladies thank you tonight everybody with everyone thank you thank you happy holidays thank you good morning to be clear dr dooley you don't get paid for being on the floor

so it is like proposition 301 and that is unless the legislature extends that funding beyond um 25 then it will not exist any longer so it's one of those where they're going to have to take action and they won't obviously do that typically until they get to right up against the the end of the date and that sort of thing the budget balance carry forward then if you take into account what i've just said we're guessing it's about 3.7 million that we will be able to use in 2122 uh where continue of course the 15 override and you know we've subtracted money here from the total for that six million dollar transfer from eminota capital we wanted to show you that but we also wanted to show you the last line here is that we are lessening that transfer by 1.6 million so we're we're basically transferring 4.4 the difference and that 4.4 represents the annual lease payment only of the two middle schools all other capital expenditures that would have occurred between the 4.4 and the 6 million we intend to absorb in the project capital outlay budget for next year which you'll see at the next board meet on the 20th part of that's possible because the governor has restored the previous capital outlay reduction cuts to 15 percent now that's the remaining cut amount we're not assuming that with the economic environment that we have that they'll restore the 15 but it you know the last restoration was fairly large so it gives us some extra capital money that we think we can use to um you know reduce that transfer from them i know and our our long-term goal is to basically discontinue the transfer entirely and that will depend upon the board's direction on capital outlay and on a bond and some other things that you'll see on the 20th because those are represent additional capital outlay sources that we don't currently have assigned to payment of those leases so if that occurs then we can bring that money back to mno use it for the intended purpose and continue those lease payments from a new capital funding source that lease is a very long lease as you may remember extremely long i think it's 20 52 a long ways out and it would be nice if we had a plan that could prepay maybe some of that lease amount earlier the interest of course on that lease is extremely high given the length of time that that lease is is going to run so that will also be part of what we talked to you about a little bit later so after we look at at the amount that we have in the 2021 budget and the amount that's projected for 2122 we have a net difference of a 5.3 million dollar gain and a lot of that gain has come from using that budget balance carry forward that's been key to this projection and we have every reason to believe it will repeat itself and we're simply taking about half of that and assign it to civic budget items so that 5.3 then becomes available for next year for the board to decide how they want to assign it and that's the subject of the next slide that you see we have put at the top the 5.3 million dollar carry forward or available new monies from from for 2122 at the top we've subtracted 1.5 million from that amount for some fairly obvious fixed costs that we think we're going to incur that we'll have to assign more budget money too the medical insurance subject doesn't come as a surprise that's inten that's projected at this point with the dollar amount involved of going up as much as 10 percent the workers comp uh area also is going to have we believe an increase in the premium and we will be looking at that premium specifically in the spring when the renewal is due for july 1.

Here is also the leadership group from the public schools. There are their names and what they do, what their positions are in their work, Doctor. Mr. and Mrs. are the ones who will moderate this Focus Group. There is the leadership group of what is being done at this Forum. There is also the principal of the JOR SPK and also principals from other public schools. And there is also Mr. Augusto, who does the translations in the translation department. He is explaining how this Forum will proceed. Oh, there are some people who are going to ask some questions and ask the panel members. Good evening, my name is Melissa Touch, she is the director of a community. She is also representing the parents; her son is at the school. A congratulations or a thank you also to those who are doing an extraordinary job; it's incredible. The questions are: Do you see that the schools are going to open in 2021?

z um five I believe that's when we have to talk about this meeting thank you well miss Gonzalez before you go just to be clear I mean 3.05 is specific to providing feedback about what you would want to see in a um in a person that we would select so if you have anything other than that you can feel free to still provide it during this time 3.05 is specific to your desires or for the characteristics of a applicant so I don't know if um you had more to say beyond that but I just wanted to make sure that that was clear and she can we yes I do sorry so um my name is Da Gonzalez like I said and I would like to say that I'm really disappointed on the decisions of this board basing that on by your by loss you guys have 60 days to make a decision and it looks like you want to do it in two weeks I also see in item 3 um Z five if I'm not I'm not mistaken you guys have uh Futures people that want to be appointed to take that seat to be able to give um some input I want to know how they were called or how they knew about this on item 3.05 either that it was only 24 hours posted and it wasn't um released to the media or to any or is not it also in the alen brck school web page who is contacting these persones and who gave them the information so they could come prepare to today's meeting if it was only 24 hours notice and you guys only let um Mr fam know that you guys were taking his email as a um giving up his seat yesterday also 24 hours prior to this meeting um as the new boards we were hoping to get to have all the trust in you guys and for you guys to make the decisions the best decision for our students this shows you guys are not doing that we're in the middle of a pandemic we as parents deserve to have more communication and more input on this we talk about collaboration we talk about parents involvement and we talk about transparency this meeting today is not showing that B that there's applicants that shouldn't even be applying today but in the next following weeks you guys have 60 days to make the best choice please us L wisely don't be doing this in two weeks and make a trust in this in this board once again thank you have a really good evening thank you Mr Gil next person next person is Veronica okay Veronica when you begin speaking your two minutes will begin great thank you so much um my name is Veronica and I am the mother of two Alan Rock students um I'm also Community activist and organizer and I am here to ask the board for transparency I am here to ask the board that this not be rush and that not only that but that the voters have spoke the voters said who they wanted and if Mr fam is not taking that then that's fine the next one by0 four by 0.54 percentage would be going to Brenda SAS the pointing shouldn't be to your friends it shouldn't be to your convenience this board is not here for their own good but rather the good of our children the future of their uh here for their future I'm also here um representing the racial Equity Coalition um re best for racial equity in alen rock schools and um we want to thank you because we finally received a response um towards collaboration and as we have talked about it from all board members we have not received anything or acknowledg that this application that you guys put out for the racial Equity committee has been a gatekeeping system that is available for those who have the privilege to have a device that supports completing it and even knowing how to access the application there has been no collaboration with this valuable stakeholders in developing the process like always and just like in the racial Equity committee there's no collaboration and there's no collaboration with this board and I'm asking today and actually not asking but demanding that we take that collaboration that we do not let you just put and make the decisions but rather take our advice as parents we have students that are committing suicide we have students that are out there in the streets because we're not taking into account the parents voice again and again so again um we are here for collaboration and we're demanding that you give us a seat at the table for that collaboration thank you thank you Mr Gil next person is FL Delon okay Miss Delon Miss Deon when you begin speaking your two minutes will begin can you hear me yes okay uh good evening everyone my name is flor de Leon I am a parent and a community organizing with a group of u a group of parents a committee here in Alan BR School District um just to add into to what the previous um speakers say you know uh we need to make sure we have transparency because we have seen sometimes you guys act too soon and when you guys act too soon things are not done right properly you know and right now what I see you know is I don't want to see the same mistakes from the past and H I want to make sure that when you're making decisions and I know that you have a part on the agenda where where people supposed to be talking about the characteristics of the new um person of the bancy that you will be talking about um and we want to make sure that the people that is coming o over to take this seat you know it's people that uh really it's involved in that Community knows the community and not only that but people that can bring um um can bring uh not not not only like uh a way to change um this board you know we want to make sure I I I'm sorry I got a little bit lost but I just want to say that you know we are here to make sure people's voice is heard and we're gonna be here continue to be here and making sure that whoever takes over thiss we need transparency and that transparency we wanted from you too because it feels like you guys are going too fast and we want to make sure that we are part of the decision making and even being part of this process on set electing uh the these news board member you know we are here to collaborate and not only to give you input but to be part of about making those decisions thank you thank you next person Mr Gil Omar Mr Gil I'm sorry can we I see an inappropriate name here John can we um have them extracted from the meeting there was a completely inappropriate name do you see that name now it's changed to John now Jonathan um I don't know who this is or what but there was something completely inappropriate so if we can remove that person and block them out I because I don't know if it's I I have no idea what it is all I know is I know what I saw and it was not for this meeting so um yes I thank you can you consult with um yeah there's a a Nazi fell Israel bird sign or something like that it keeps on showing up what it looks like to be a a swasa oh that Israel bergstein yeah hey hey buddy show your facei you're such a tough guy there um yeah if we can remove Israel burgstein Mr can you ask Council if it's appropriate to take that action first thing okay can we unmute thank you Mr Gil can we unmute uh Mr Ruiz please and you can if you could respond to trusty gto's question yes it's it's appropriate to do that whenever a person is causing disruption to a public meeting so that's fine okay thank you um I mean just again in the name of transparency for if for those who didn't see um through the race racial Equity lens and all these things that we talk about within our district there were things that were showing up quite quite contrary to that and so there's there's no room for that here with us and's there's another one that I won't repeat with it says um so we jack up yeah if staff can be on top of that please off your math tough guy yeah we're gonna so I don't know Dr Bower if we can actually have someone one of our staff um just be on constant kind of surveillance it looks like we have some people with whatever motives they may have trying to join us tonight but as I mentioned we we're not going to stand for that and and we'll eliminate it as soon as we see it so and Community I apologize um that we've seen that there's we try our best with this digital format and and you know it's sometimes it's it's out of our reach to be completely perfect with it but please notify Us Al myself or anyone if something comes your way or or something else inappropriate comes and we'll address it no matter where we are in the agenda we'll address that immediately uh okay okay so I'm sorry I forgot where I forgot where we were in the someone had just given public comment correct so we have another another person Mr Gil uh yes sir the next person is Omar Tores okay Mr Torres when you begin speaking your two minutes will begin good evening uh trustees to the elmrock and local community my name is Omar Torres uh I'm a incoming truste to the San Jose Evergreen Community College District Board of Trustees and I share parts of the east side with a trustee Karen Martinez who served on alen Rock uh before as well and uh I'm just here to to to ask um my fellow uh eiders and trustees that uh we I hope that this uh process is a transparent process uh in selecting a new trustee it is uh very unfortunate that Mr fam uh decided not to not to be seated uh and it's only hurting our kids and it so I do beg that the the trustees that are currently sitting on the dis please uh do the right thing make sure that it's transparent make sure that there's Community involvement make sure that the community decides who who's going to be sitting on this this board uh it is it is now more than ever incredibly important to to show to our kids uh that uh honesty is the best policy uh and that um you're making decisions for for them and not for political reasons so can't were you done Mr Torres I couldn't tell if his microphone went out or if he was sounded like he might have been done Mr Torres um yes sorry okay sorry about that I couldn't tell if you mic went out or okay thank you I did thank you so much for allowing me to speak thank you Mr Gil next person next person is Gabriel Palmer okay I didn't get the last name but Gabriel uh Palmer Palmer yes okay Gabriel Palmer Gabel Palmer sorry okay um when you begin speaking your two minutes will begin and before you start I'm sorry I should have mentioned this before but Mr Gil if you could also have a an itchy tring trigger finger on the mute button because because of what's going on tonight we don't know who's going to come in or say what so if we could just be ready when someone speaks to Go mute if things I know it's a uh I'll try to speak out or any board member can please speak out and let it give direction but Mr Gil I I will if I have the authority I'll give you the authority to use your judgment when to use that I mean when it's obvious and clear we should just cut it so this is again an imperfect process but we're flying building the plane as we fly it or whatever okay so Mr Palmer I believe Gabriel Gabriela Palmer oh Gabriella Palmer when you begin speaking your two minutes will begin Miss Palmer the person seems Dro okay so if they person go ahead next person is tomorrow Hall okay Miss Hall when you begin speaking your two minutes will begin hello everyone thank you for hearing me out today my name is tomorrow Hall and I'm calling to express my support for the appointment of Brenda zind Zas to the alumrock Union School District Board of Trustees I believe Brenda is is passionate about public education and um as a longtime resident educator and Community leader in alumrock she's prepared to serve and knows the Stu the needs of the students and families in the district appointing Branda would be the shest way of reflecting the will and vote of the people into this role in the governing board election Brenda missed out on the now vacant seat by only 224 votes Brenda placed second in voting in 17 out of the 29 census tracks in the voting area I firmly believe that appointing her to this seat will show the community that its voice is valued to both the district and the Board of Trustees in a year full of hardships and challenges we need a board that is committed to serving the children and families of alam Rock to listening to their voices and acting in good faith to public Trust and as a community member I am in full support of selecting Brenda zenas to the alrock school board thank you thank you if I could just remind everyone um just very quickly that the board has actually not at this point taken um the position or made the decision as to whether a provisional appointment or a special election will occur so any um comments to in support of or again or any comments to a particular appointment of a particular individual at this time may be um a little preliminary because we have not actually um decided that that is the direction that the board will go in so that's just a reminder Mr Gil next person is Angel Martinez okay Mr or Miss Martinez I apologize when your two minutes when you begin speaking your two minutes will begin absolutely thank you very much board uh trustees uh the alumrock Board of Trustees find themselves confronted with a very unique situation today without taking office or the oath a trustee elect has declined to take their seat and therefore there was no trustee installed during the swearing in the alumrock school district bylaws as written state that the trustee president can when a vacancy open UPS on the board through a definite list of situations either appoint or hold a special election this is not not such a case there was no sitting board member who left there was no criminal arrest and no dereliction of Duty by sitting on the board without taking the oath of office as such the Silicon Valley young Democrats and the Silicon Valley High School Democrats asked the Board of Trustees here today to take the will of the people into account and allow the next highest vote getter to take place of Mr fam uh who was supposed to be taking a seat uh here with us today uh that being said uh if the Board of Trustees so chooses to go with either of the other two options of holding a special election or an appointment uh to please make it as open as possible and as transparent as possible as we want to make sure that the next trustee uh represents uh not just the East Side uh but all our students uh here in San Jose thank you thank you next person Mr Gil Dave Peters Mr Peters when you begin speaking your two minutes will begin Mr Peters are you can you hear or is your microphone I don't see a Peters on okay well maybe we can come Mr Peters hello okay yes uh when you begin speaking your two minutes will begin hello I can you have me yeah yes we can can hear you I say my boy Jerry Winkles he did apply to be part of the board got declaimed I think something being Jewish I'm pretty sure could be because because he was a okay Mr Mr Gil can we mute this person okay um again apologies to our community and to the public um obviously we have some people here this evening who I won't make any comments but inappropriate comments won't be accepted next person Mr Gil is mar Bill I'm sorry before we go forward I apologize Miss ree Mr um momento uh Mr Ru is there any thing that that would prohibit us from screening public commenters before we provide them the microphone if if some and I don't know Mr Gil if it's possible there's there's certain members of the public that we know and we I think we wouldn't need to do that but for um either just phone numbers or individuals who have not regularly been here is it in any way possible to screen those to make sure that they have appropriate comments before we put them to the public um I mean that that gets a little uh complicated because um in terms of who would be defining the appropriate comments right and I'm not sure how that would work out logistically as well under these circumstances whether you create a separate waiting room I think your plan right now is the best um I think you also might want to consider disabling the video function so that there are no more video images as well except for board members and and appropriate staff um but you know I think this is yeah this is a very troubling situation difficult okay well I thought I would try I mean if if anyone has another solution I'd be open to hearing it but with in the absence of that we can just continue forward so Mr Gil who was the speaker Ru Ru oh I'm gonna try to do my best don't worry I'm gonna try to do my best and let's see if you can understand or not but my name is marel Ru and I'm member of the community and I'm here today because I'm a border I'm here to tell you guys at the board to do this thing you had to do to put someone in that chair it has to be with transparency and don't forget the person who is going to be there is not your willing it's not what you want it's just what is the best for our kids and I hope you can pick someone is not coming from another area another part of the city who is just using who is using our our our school just as a political things and and jump to another position or higher or do something else so that's why I'm here to tell you that and thank you so much thank you very much Mr Ruiz Mr Gil next person I have a quick question is that okay if I ask you something sure um I was muted uh for a long time and I was corresponding with Dr Bower I did want to say something but um I was trying to be respectful and not uh interrupt anybody but I would like a chance after the speak to to speak speak uh as you could see that I was muted on the screen the whole time most of it except for when we first um uh did roll call so uh is that allowable Mr D this is the public comment portion yeah I you can answer that right after the public comment portion thank you okay thank you um and marel I'm sorry I did not remember do remember do you know what time we started the public comment I know we have n numerous interruptions but I just want to have an idea of where we are here approximately okay okay um we well I don't know how many more but we have but we can take um a few more and hopefully so there are 13 more okay so we're g to you said we started about 610 we've had about 10 minutes of interruption so say 620 so we'll go to 6:45 um with this and and unfortunately um we'll need to move forward at that point so as many we can get in so Mr Gil next person please is Jeff marham okay Mr Markham when you begin speaking your two minutes will begin thank you president Bano um I believe that uh as you know I've been a long time resident I'm now president of Moder count so uh you can take my input in that regard but uh one of the things that I think has been something that the elen school district has been trying to uh engage with and has had a difficult time with is the Vietnamese community and the Vietnamese Community chose uh Mr fam to represent unfortunately he is decided to uh not accept the uh trustee position but that does not uh negate the fact that the I believe the Vietnamese Community needs to have a voice on this board and that it is incumbent on the uh Board of Trustees of alumrock to reach out to the alrock community of the Vietnamese uh uh community that has children in the school district to uh see who they might want to have represent them because they chose somebody unfortunately he he didn't uh agree to to take the position but uh I just like to suggest that rather than people down the voter roles in terms of who who was next that to reach out and uh bring bring the community in because uh it's something that's been elusive for quite some time okay thank you Mr Markham Mr Gil next person is Victor Vasquez Mr Vasquez when you begin speaking you're two minutes will begin good after good evening uh Bor so I'm here also to support or improve at parents um and overall you know our community as well I I Echo the sentiments of being transparent having a clear timeline and actually uh open com open knowledge of all the communication time frames for when this situation arised and was given to the board for the community there nothing to ask us too controversial it's part of good governance um I believe that clear reasoning of each item is important to to explain at the beginning before discussing it with the public I think that would also help in terms of the transparency and your thought process around why are you uh creating this process um in your in your thought patterns or even starting with saying hey this decision has been made excellent but I think keeping that going is important the accountability process I think that we also have to be sensitive to the families that have extreme barriers in terms of logging into receive information about their children for them to also there's a lot of barriers in terms of also logging in to show up to these meetings uh for some of those more more vulnerable working class undocumented overwork families that we also have to consider and that actually to the next point of that is why I think the the idea of having a good timeline that doesn't feel Rush is important so that we could also reach out to all the decision makers and stakeholders that are are impacted or as many as possible and you know when we think about accountability it's like these are the process has to be reflected to the body of the community and our community also needs translated documents agendas process applications yes it's a lot and it's different maybe other districts don't do it but that's part of our commitment to community engagement and and racial Justice Just closing it out I think inclusivity is important in this process uh we know that people of color especially working class women especially Progressive women are left out of decision-making bodies they're like 1% and I think that we need to look into that and and recommit to that process and whatever we decide with the process it should reflect the type of democracy we love thank you Mr Gil next person next person is Raymond Mueller hey Mr Mueller when you begin speaking your two minutes we'll begin hello folks um I am here as a uh one of the few people who have been at the last three or the last two um appointment meetings um I do want to bring up that this is a very regular thing and my concern here is that each time that the four members who are running the board at that time make that decision they do leave out large swaths of the community um I do feel and I want to State I think that muting our video is part uh is is uh stopping us from having the right to free speech I don't have anything in my video other than my wedding picture in the background but you have turned off my video um I do feel that this board has great potential I have supported most of you in what you've done and I do hope that you will consider the voters and the folks that you are supposed to be thinking of and that is all of your constituents not just the students and parents but everybody those of us who are paying taxes to pay for these schools and those people did all speak on November the 6th 30 days before you got noticed that this person wasn't taking their seat so I am hoping that you will go in the direction that the community went finally I do want to make sure everybody understands I am not in the least bit bitter about not being appointed just so you all understand someone has said that about me recently I'm glad Karina got the job because she's excellent at it and I'm hoping that her voice will be heard in the uh Roar from the men thank you Mr Gil next person next next person is caraline oh sorry uh camel fontania hey miss fontania when you begin speaking your two minutes will begin and unfortunately this will be the final comment for this item as we've discussed previously so miss FIA whenever you begin speaking you two minutes will begin hi good evening board trustees superintendent Bower my name is chaman fonia um and I'm a parent of a child at adante dersin Academy as well as a programmatic partner almost Mayfair I I just want to Echo some of the the sentiments I've heard this evening around um process transparency and timing um I do not envy the position that you all are in to make this decision um and I am very disappointed in Scott fam choosing not to um proceed with his his election win as that was the the will of the people um but again I think this is a very nuanced situation like everything in Alam Rock and I think um my my biggest concern is is the timing um we are about a week and a half away from closing two weeks and in order to be transparent intentional thoughtful um you need as much Community engagement and transparency as possible and I'm just concerned that with the quick turnaround um there are many voices that are not being heard in this process and so I just wanted to reiterate that I know that many decisions are going to be critical in the upcoming calendar and school year um as we hopefully recover from this pandemic um and we need to have thoughtful leadership and foresight as we make those kinds of decisions thank you thank you okay um so thank you everybody I apologize again for those we were not able to get to on this item I apologize for those interruptions um but we do need to move forward um if again if you have particular comments to the to the um applicant type of applicant that will be in 3.05 and you will have a chance to express that then um so we'll move forward to item 3.01 and for item 3.0 on yes uh I see trusty Chavez she first and then I know she said she wanted to talk and then trusty Marquez after that thank you okay um I agree with a lot of the PE what the people have to say Ray Mueller for one as far as taxes go we shouldn't be spending on this uh especially after so soon after the election if Scott fam had not been I'm sorry I'm sorry Tristy Chavez just can I ask um what so your comments specifically are they addressing this item or it's on our comments you know how the public got to comment and before then you asked the board I didn't get to comment then because I was muted and my internet unstable and that's when I got on the phone because I'm now on the computer and on the phone because like uh Victor said that a lot of the parents can't um get in in some of the meetings and because they have problems with their internet has it month after month I have a lot of connections here to try and fix it at the beginning of the meeting I was fine and then uh after we took roll call then I'm not fine so okay so I just want to clarify with Mr Ruiz is is this a time when board members are able to speak for for this item I don't we don't usually have board discussion on this item is is it a is it okay if we move forward here Mr or did he not say it was okay to speak earlier I'm sorry Mr rri can you answer the question that I asked yeah so I mean this is uh you chair the meetings um it sounds as though the comments are related to 3.02 I could be wrong about that in terms of what process the board is going to follow as a result result of this situation um 2.01 was intended to be for General comments unrelated to things that are already on the agenda um but you know substantially all of those comments were related to things that you know that are already on the agenda yeah so trusty your determination thank you Mr trusty Chavez I I that's why I asked because I think what you're speaking to it sounds like are actually specific spefic to items that we have agendized so would it be appropriate for you to comment on those items as they'll speak more specifically to what you want to say and and it'll be in that particular topic so when you asked the board earlier if they had any comment and I could not comment because of this Zoom meeting that it went and I also was texting Dr Bower um so be because my internet was bad I don't get to com is that correct I'm not sure I'm I understand what you're referring to when I asked the board for comment Dr B want to clarify truste Chavez there was no board comments there were no board nobody commented I know that you were not listening but the board was not talking I was listening but it wasn't coming through but it's not that I wasn't listening it's that I have really bad internet connectivity so I you you know I feel for the parents who also try to get on these meetings and they can't hear things correctly I'm on two devices on my phone and the computer and you know it's month after month I keep saying you know there's really a bad connection so to answer your question we didn't no board members um had a time yet in this meeting that we had comments so I think just to so we can move forward um your comments are specific to some of the these topics and it would be helpful I think for all of us to hear those comments in the context of that item because then we can relate your opinion to that one so would it be okay if we if I ask you to express everything you're about to say but just on the item that it pertains to okay can sure and can I ask you one thing when I do when you do see that my internet is unstable and when you see that I'm unmuted can you please have Avatar unmute me and I was asking repeatedly okay M if you can it will be helpful if you raise your hand or push the button because I I'm not on my screen I'm not able to see when your connection is bad so yeah I was too busy trying to text Dr Bower of my problems with the communication thank you president can I can I make a suggestion because I would hate to lose uh trusty Chavez that's okay I don't need the suggestion let's move on thank you okay so I I had um Miss uh trusty trusty Marquez you were you're going to go next so go ahead and thank you um so my question um to um roio Ruiz how many people are still left I mean please tell us how many people are still left that did not get to talk because you actually set a time frame of when we were going to stop and is it possible or is it at the will of the president to just to stop like that and not allow those people that have come on to this meeting to speak um it it just does not seem fair to me that people are being silenced because it's taking too long if it's going to take too long it's going to take too long we're here to resolve something that has happened and I think that we need to hear all voices and not silence any of them that are still waiting to say something so Evar I guess needs to let us know how many and roio um is there any reason why we cannot or is it just the will of the president well the so the the board president presides over the meeting and your board bylaws limits um agenda items each agenda item to 20 minutes each uh total public comment time this this item went for as far as I could tell went for longer than 20 minutes um so you know if if it's the board board chair's preference to extend time then I believe that's within his rights but again I I would just add that you know I think all the one or two of the comments so far had to do with things that are on 3.2 uh through the end of the agenda relate to specific agenda topics and if I could just clarify as well um trusty Marquez I did ask for um some consensus amongst my colleagues at the beginning of the meeting with regards to the timing of comments and I got support from one person I forgot who and no one else responded so um I take that as an agreement to move forward in that way I was not able to respond because I also got thrown out um and then I had to do something to get back on yeah but I Al that's when I was thrown out but um in either case I am asking for um to for those people that did not get to speak if you will allow them if there's only two or three or four that we listen to the community this is what the meeting is about this is an unorthodox meeting of what's going on because of the situation that U Scott fam has put us on on so we're all muddling through this and the community really want to engage and I ask that you please allow that engagement to happen thank you okay thank you I appreciate your comments I appreciate the sentiment I I get it um but I I not but and I'm interested in hearing particularly um the comment about what we need to look for if we decide to go down the route of um appointment and I want to make sure we leave time for that so that one we won't be as as conservative with our time as I mentioned initially but I do appreciate apprciate that sentiment and and again I apologize but we need to be able to move forward so that we're not here till 2:3 in the morning um so that being said um there let's see so item 3.01 um I wanted to uh Pass open it up um with Mr Ruiz so he can explain uh what this item is about and why it is here um and the particulars of the situation so Mr Ruiz if you can help us with this yes um good evening board um so this item actually relates to item 3.03 through 06 on the agenda um as noted in the uh board memo for three item 3.0 uh two uh um you know Mr fam was C certified as winning as one of two winners of the November 3D election on November 4th I'm sorry December 4th he informed uh the superintendent that he would not be uh taking his seat on the board and your board bylaw 9223 addresses uh vacancies on the board and so uh I was asked for some guidance on how the board would address this situation so I immediately referred to uh board bylaw 9223 which uh for the most part follows the standard form prescribed or recommended by the California school boards Association um but following the appointment of board member uh era loera back in early 2019 this board developed a custom more customized process uh that included specific Community engagement that included the opportunity uh for statements by members of the public who were interested in the appointment and you implemented all of those in connection with that appointment process by which member Etta Loa was was ultimately appointed and then there was an amendment brought forward to this board bylaw 9223 to reflect that process as I understand it in reviewing the current policy I did notice I think what could be a a significant discrepancy in some of the language and if if the board decides to move forward with a provisional appointment process I it was my it's my recommendation that the board consider the discrepancy and make any changes to the language uh that the board deems appropriate and the discrepancy arises because in a portion of the policy it says that um uh that actions will be taken by majority vote of the board that that is a provisional appointment will be made by majority vote of the board but at the end of this uh bylaw uh it currently says that if there is not a unanimous vote after uh this process the board will in effect recommend a special election to elect the new trustee so that creates some ambiguity in the process and for the benefit of not just the board but of uh candidates who may be interested in this process I thought it important to point out this discrepancy to the board and um you know and and leave it to the board if if you would like to make a change um I would recommend that uh revert back to the old language or the original language which is majority vote and I have included that in the draft for the board's consideration that is my recommendation only um based on everything that I've reviewed so far doesn't mean that the board has to adopt my recommendation um your board bylaws specify that whenever an amendment to a board bylaw or board policy is brought forward it goes through a two- reading process before it's approved by the board but your board bylaw 9110 also says that that two- reading process can be waved by the board so if the board is inclined to make the amend or changes that I'm recommending then uh I'm also asking or recommending that you consider waving the two reading process and AD adopting the amendment uh today on the basis of a single reading um that way it would take effect immediately and the public in the board would would have some clarity on what the language is uh in the board bylaw 9223 thank you okay thank you Mr ruise so at this time we'll um president we're gonna um there'll be time for questions and comments from the board after but we're going to provide first the opportunity for public comment on this item um and so Mr President um trusty Marquez we're going into public comment right now but I I know but I wanted to respond so that for clarification and um it is customary that the board members do that when their um their attorney is is informing them yeah you but you can do that when it's time for public for I'm saying it's customary right after he says something to us and informs us it is customary that we as the board members elected to the seats you know have that option okay thank you um so at this time we will move forward with public comment you're not going honor you're not going to honor that then I'm going to say that the opportunity will come um when we have the time for so there is no opportunity here so you pretty much are not allowing the people's voice to be heard because we were elected here by the people I'm so sorry that you do this okay thank you Mr Gil um or marel can we have the um the clock and then can if we if you can kind of on a note on the side just keep track of the time and if we do have those similar interruptions just um take that time away from the the 20 minutes um so that it's not counted against people that have legitimate comments on this item so um so we can Mr Gil do we have public comment on this item and then after this we will have questions and comments from the board at and it's at that time that we can have a full discuss discussion with the board that we can also include public comment into our um discussion things that the public says that we can um consider with our discussion so Mr Guild um I'm assuming we have speakers so who is the first Speaker I'm sorry who was it Nao okay Miss Navaro when the you begin speaking your two minutes will begin okay um thank you for letting me speak um I just wanted to let you know I'm not associated with anyone so this is as a parent speaking of a first grader here at this at the district um I actually found out about this meeting by accident I happened to read it on San Jose Spotlight and that's how I found out a be about this meeting so um my thing with um the board vacency and filling that um I believe um that it needs to do the full length of time there it is correct there should be no rush to fill this H position if we have to put a temporary Nom person into this position until an official my preference would be an official appointment and that a temporary P person I don't know about the bylaws like I said I'm totally new to this uh but a temporary person could be in there in the position who will not commit to being an official appointment um that would be my my preference um and also and I would I stand by uh making this an appointment um But like everyone has said before we really need more transparency we need more information and we need um more information about everything um that's going on um yeah um I would say work with the school leison the school Community leison to inform people that what happened about um like um with um Mr fam leaving and work with the school liaison to communicate all this information to the parents U because they the one the community liaison have a good relationship with the parents at all these schools and they could communicate better to what's going on and I beg you please let's not be continuing um being the laughing stock of Santa clar County we make the news all the time for bad things in this district and I'm constantly fighting with people saying no Elm moach is not that bad you know yes we lose students to Charters to private schools but this is we have to make sure we okay thank you Miss n I'm sorry your two minutes has expired thank you for your comments uh Mr Gil next person is Omar wcz Mr Vasquez when you begin speaking your two minutes we'll begin hi uh good good afternoon everybody yes um I want to make I want to H sorry about the uh I think the best process to appoint an next person probably I just said is by you guys appointing somebody you know uh make sure you follow and listen to the people and and select somebody who actually who actually has kids living in the in the in this Allen R School District uh somebody who really is uh already working there you know and but also listen to the people perhaps I like the previous person who spoke I also read it on the San Jose Spotlight and I realized about this minute that's why I kind of got here late and yeah this is interesting because uh it's crazy I don't think it happened before somebody decide to run for election and then just quit on the last day I mean that's that's crazy you know I don't but the best way to do like I say is if you guys decide to listen to public comments and make and appoint somebody provisional thank you thank you um before we move to the next one quickly I just want to remind everybody that this time for public comment is specific to item 3.01 the situation that Mr Ruiz described with regards to the um readings for for bylaw 9223 Mr Gil uh next person the next person is Tamara Shan okay Miss Shane uh when you begin speaking your two minutes will begin michine are can you hear okay Mr Gil maybe we can move on yes I'm sorry I'm here can you hear me okay yes we hear you thank you uh my name is Tamara Shane and I'm an attorney at the law Foundation of Silicon Valley I work with Eide students and families representing them in special education hearings and meetings and I Echo Victor Vasquez Veronica Amador and others in the reinvest for racial equity and alumrock School District um Coalition I'm urging the board to take the will of the people into account and appoint the person who received the the second highest number of votes I urge the board to show the community that their voices matter and to be transparent in its next steps in replacing that now vacant seat please pledge to act in good faith and public trust okay thank you Miss Shane um and again I will remind um the public that um this particular time is for any public comment specifically with regard to item 3.01 discussion action to wave second reading requirement of board bylaw 9310 and to approve amendments to board bylaw 9223 so that's what this public comment time is specifically for um Mr Gil next person yes uh T it's hard to pronounce the last name okay Miss uh Miss I didn't have a when you begin speaking once Mr Gil unmutes you your two minutes will begin Miss Tanya are you okay I'm on I finally been unmuted yes I do I do agree with the situation there are two places in the board policy um that are totally opposing each other one says appointed by majority vote the other says appointed by unanimous but my question is you should probably explain to the public what is the time proposed between the two readings does it really matter that you have the second meeting say a month at the next meeting at the next uh regular scheduled meeting because the appointment should be taking that much time anyway so even though I do agree I think the public needs to know how long a second how long with timeline between the two readings uh please let us know okay thank you Miss freden Berger um Mr Gil next person is Raymond Mueller Mr Mueller when you begin speaking your two minutes will begin yes I would like to speak to the fact that we are hosting a meeting that the community found out about yesterday at 1 o'clock you're asking to change bylaws without a second reading and move forward Ward with those changes tonight I feel that that is definitely something to be reconsidered I would like our our legal consultant I would ask a question but I know you can't respond to us um and I'm sure that's a situation BR as well but just to be clear the state gives you 60 days from December the 4th when you were notified you have until February to make this happen whatever it is so there is no excuse for rushing anything because as many people have stated this meeting was not well publicized and it is not fair to those who do know they should be aware of this this is a big deal so um I would ask that the board trustees consider that and not change the bylaws tonight and act on them on the same night it really looks Shady thank you thank you um Mr Gil next person yes yes brand zandos Miss zand house when you begin speaking your two minutes will begin good evening board members um superintendent uh today I ask you and I'm gonna Echo what Ray Mueller said right now I don't believe we should be rushing this I think that we have to be as transparent as we all claim to be when we run for office and rushing reading this is just to me not okay I think the community should hear the first reading and I don't see a rush in this because being in this board is important as we know this seat has to go to a person that takes this um serious rushing it does not give a lot of people the time to uh apply and I think reading it educates the public and the voters and um I would just urge the board members to consider a second reading and not rush this process thank you thank you Mr Gil next person is Jeff Markham Mr Markham when you begin speaking your two minutes will begin thank you Bo president Bano uh I don't believe what Mr Ruiz was suggesting was a uh decision this evening on whether a board policy change would be appropriate I think he was suggesting that it was a a good time given that this has come up a couple of times that uh it would be appropriate for the board to consider uh whether to address this issue or not so uh I would like to say that and I would like to uh further uh suggest that his recommendation is well uh well regarded in this in this situation but uh since it's come up a couple of times we should deal with it and move on because uh Mr fam was not perhaps the only person who's going to resign from his position in the future thank you Mr Markham next person Mr Gil is FL Delon miss delion when you begin speaking your two minutes will begin good evening everyone my name is flor de Leon again Paran and Community organizer um I also agree that we're it's not a good time to make the amendment yet for to the bylaws I think uh we have seen in the past how long these board me meetings take and we have even seen you guys even passing and voting for things that sometimes needs to have a reading and because you spend a lot of time talking and interrupting sometimes when people is talking and sometimes that takes a lot of time and we get a little bit distracted but I think it's very uh important that position we're um uh putting the person that is going to take this position is for four years and we want to make sure that the process and the by laws are not changed just because you want to make things faster so I think we need to think wise and make sure we have um time time enough to review you the US review the US went to to know what is the consequence if you change something right now you know and I think uh we want that Community wants to be part of this process you know and it looks like a lot of times you you guys run too fast and going too fast and this is not the way we're gonna make make the best choices on the decisions we're making so we need a second reading if we need to uh to do it and and and in other meeting we do another meeting but we need to really spend time wise and not make the amendment at this point Thank you thank you Mr Gil next person yes Veronica Veronica when you begin speaking your two minutes will begin great thank you again for having this time um and I also want to Echo the russianness um we should not be rushing especially have waving a second raing um in between um I also want to point out that today we found out about this meeting yesterday at 1 p.m.

anticipated litigation three cases 2 2018 19 07 2019 20 07 20 20 21 01 come conference with labor negotiator agency negotiator dustin conrad employee organization apple valley unified teachers association conference with labor negotiator agency negotiator dustin conrad employee organization california schools employees association conference related labor negotiator and agency negotiator rick rawley and dennis k bender board members b employee organization unrepresented superintendent employee employment contract government code section 54957.6 and i ask for a motion to go into closed session so move secondly all in favor aye in the opposed okay we go to close section okay i'm going to open the closed session rooms you'll see a pop-up that says would you like to join when you see that click the join button if anyone has any trouble let me know i'll come over just uh click join breakout room it should be in blue i clicked on it it doesn't seem to be working okay kylie will be right there she'll help you join think it's a it's not a touch screen she's on i don't think oh you have to just move the mouse over let me see right here let me see okay so we're going to go ahead and have you join [Music] all right perfect all right mr bender do you see it on your screen yeah i've hit it 12 times join breakout room the just the words on the bottom right of that box black black breakout rooms box yeah it's a whiskey bottle no bottom right the glass breakout room i should say the host has invited you to join a breakout room all right kylie will be right there and she'll click hit join i hit the breakout room okay she's coming yeah i hit i hit the blue join now hit the breakout room down here oh it's because this one has this track pad okay we'll jump in are we jumping in maybe i should ask her everyone's in except um yeah everyone's in except you at 63 oh i know what you remember let's go ahead and go in and then it says once he is in she'll let us know when to join okay gotcha okay are you going to open a second room jason yes i'm moving you there now thank you so i'll go to waiting i'll join waiting oh i see it okay what are we doing enjoying the waiting room yeah how do i get there you didn't see uh no i didn't get a pop-up um on the bottom do you see breakout rooms yeah click on the breakout rooms go to the four by waiting and click on join gotcha uh okay i think we're all in and ready to [Music] to get a backdrop of a united states flag and if you want to be heard during the pledge you'll have to unmute calling the meeting to order donna will you lead us in the pledge of allegiance can we hear her we just need to unmute miss davis okay can you hear me now yes yes okay i did it twice let's do it once more okay and i had i'm flagles except for this one okay there you go pledge allegiance to the flag the united states [Music] thank you donna [Music] student reports granite hills high school erin 4g board members superintendent nelson and attendees before i begin my speech i would like to wish ms donna davis a happy retirement on behalf of everyone at granite hills we wish you safe travels and nothing but the best you will be dearly missed to continue on with my usual update though i hope you all had an excellent and safe thanksgiving break since our return granite has been very busy as the semester will soon come to an end with finals week rapidly approaching asb has planned many events to help alleviate any stress that students might be feeling the first event will be a virtual spirit week hosted the same week as all of our finals the days will range from showing off ugly sweaters to getting cozy in onesies we expect a great turnout similar to those we've received in the past we also have an art contest we'll be announcing next week we can't wait to showcase our student body's talent when the contest concludes so we wanted you to be the first to hear about it asp also plans to spend winter break planning many more events when we return we hope to carry the wonderful spirit of this semester into the new year while we are talking about asp's hard work though we cannot ignore the hard work of the rest of the student body as finals are getting closer our students have been studying hard and doing everything in their power to ensure they finish this semester strong our phenomena tutoring center has done a great job of helping students in any way they can we anticipate an excellent academic conclusion to this semester everyone's hard work has made our approaching winter break seem even more deserved we know our students will spend the break resting and preparing for the new year we hope that all of you will do the same and enjoy a healthy holiday season thank you all for your time this evening enjoy the rest of your year and always remember maroon and gray lead the way thank you so much erin apple valley high school mazel cia hello esteemed board members first and foremost i would like to thank miss davis for her time serving as president of the board of trustees and wish her a happy retirement november was an eventful month for apple valley high school counselors have been reaching out to students to help with mental health and help seniors with college applications they have been holding workshops to prepare students for their futures our asb held a successful canned food drive to help families in need for thanksgiving we received over 100 canned foods and five turkeys asb has also been doing student shoutouts on our social media accounts to promote school spirit and raise morale clubs and groups have been holding restaurant fundraisers to continue raising money during distance learning more clubs are working on rechartering and electing officers hosa camp and graphics had a digital poster making contest hosa also made hand washing graphics and posted them on their newsletter mock trial has been competing virtually and our newspaper held in mock election cheer filmed a christmas video and our sensations and vocal motion choirs have been preparing for their virtual holiday theater show in collaboration with the sandia choir this friday we are having a bring your pet to zoom day as well as a cutest pet contest where students and teachers will participate asb is also holding a toy drive for the holidays as you can see abhs has been doing all they can to be there for our students and make virtual learning more enjoyable thank you for your time and remember sun devil pride is contagious thank you miss year kylie do we have a report from the csea give me one moment so i can pull that screen up i do not believe so but i would like to confirm that nothing came through since we do not have a report from csca today do we have a report from avuta we do not have a report from buda either okay a closed session report in closed session the board of trustees took action in support of the following recommendations from the superintendent b-2 public employee appointment resignation retirement reduction on a motion by maria oppara seconded by donna davis of a vote 5-0 the board of trustees approved the following appoint stephanie white as elementary principal with asb phoenix academy range 14 column 1 on the certificated management salary schedule 205 base duty days effective december 11 2020.

so we're we're basically setting aside monies if you will for both of these items because we won't know specifically how much that increase will be until we get into the march april time frame because that will be the renewal date we also thought we should reserve it would be prudent for us to reserve some monies for any additional full-time equivalent positions the board chooses to add don't know what those are at this point i suppose teachers but that's going to depend on what happens with enrollment and some other things but we thought it would be good to reserve some money for the board's ability then to do that and reclassification of some staff members may be a part of that so it's just to try to make sure that there's money available there for the board to decide what they want to do and the last one is transfers a transfer amount from what previously was being paid from the classroom site fund prop 301 to mno most districts do not assign full-time salaries to the classroom site fund they assign teacher compensation to the classroom site fund there's a difference between the two one of them is an additional amount that every teacher will earn automatically the other one is a subtraction from the amount that they would earn through funding positions that were previously included in the classroom site fund so specifically in this particular case [Music] the literacy coaches we picked literacy coaches because they represented approximately half of the amount being spent from the classroom site fund for full-time positions we've transferred it to mno and i went back and looked at the board authorization when those positions were added and it said either the classroom site fund or prop 123 prop 123 is mno i mean that's where that money goes so it does fit with what the prior board approval has been and it allows us primarily to accomplish one thing which is to maintain the current compensation level in 301 for teachers with a projection of reduced sales tax because of the covet environment that's what that all is about um and and we're fortunate that we have the ability to do that because of the budget balance carry forward and some of that ability has been enhanced by ovid i mean that coveted money that we'll talk about in a minute is going to contribute to the mno budget balance carry forward this year because we'll be transferring expenditures from mno to those grants and that helps us also be in a position to absorb that half a million dollar transfer from classroom sites so the whole goal with this particular one is is to maintain the amount that we're currently paying teachers while we're doing it in a declining revenue environment currently we're estimating that we'll lose about 35 dollars a student in in the sales tax multiplier and that's times 15 000 students so if you take that 35 and multiply it you'll you'll get you get a little over 500 000 in that process and so this is an offset to that so rather than take down the 301 of the compensation to all teachers we've left it the same we've simply moved out of that budget full-time position so that we can assign it to salary increases and then just quickly mr grad if i could interject briefly good evening president kayla kaler members of the board i want to comment a little bit on the reserve for the fte as you know we are looking at formally having our higley virtual academy next year so as we anticipate additional ftes to be able to support that virtual academy we know we're going to have to create some positions in that area additionally the board has been interested in creating other positions in the past and we have not been able to financially do that but given the carryover we're looking at that too so pd and events coordinator position that has been a priority for the district something along those lines and we're working diligently with mr gad as well as a cabinet to determine what our priority areas are and also looking at those also called vacancy value or vacancy savings and seeing how we can take those dollars to help maximize some other areas as well as positions that had been previously funded and held and not filled and whether or not we need to repurpose those into other areas that are important that we need to support the district and the vision that we have and where we need to go the the next step in this slide is to subtract from the 5.3 million that we have available from the first slide the 1.5 remaining then leaving a remaining amount of 3.7 million and we've shown you at the bottom of this slide what different varying amounts of a percentage of seller increase for all employees would cost including the connected benefits so if you would pick i'll just pick a number if you pick three percent and you apply that 3.7 million to that you would have a million six left over to spend in whatever other way you want if you chose to do a five percent then you would have that 243 000 left for any other things that you might want to assign so it's obvious that we you know we've tried in this case to to protect staff with their salaries particularly in 301 and we've also put an emphasis on staff salary improvement and benefits and that's available to you here in this table if you choose to use it all the way up to the 5 level which is i believe where we would like to see you go but that's going to be up to the board and we have a ways to go before we get to uh we get to the spring and that decision is going to have to be made let me just mention a few things about covid you heard me talk about six million dollars i think at the last meeting well that didn't come true we all were optimistic that we're shocked yeah yeah we were all optimistic that if we applied this formula that's how much we would get and everybody thought the same thing but our impressions currently and it's a confusing subject believe me it's very confusing every district somewhat has their own view of how this is going to play out but the governor ran out of money 370 million that's what stopped across the board no matter what you thought of the calculation whether you thought it was adm and 98 or whatever doesn't matter he ran out of money and so he's then distributed that money in the form of grants to all of the districts and that's typically been roughly 50 percent or less of what was originally thought to be the funding amount in our particular case it's 2.6 million it's not six and you can add to that some coveted money from what's called an esser grant that's federal and that's another six hundred thousand so it will net out of this about 3.2 million where we had kind of thought we would be in the six million dollar category we're not so and neither is anyone else it typically is half of what they had planned on so we'll uh we've used that in these projections and where it's important to us is it's assigned a budget balance carry forward as i mentioned earlier in mno whatever amount of money we get and we now have been notified formally that those are the two grant amounts that helps us then do some changes as you know to the budget balance carry forward in which to generate new money for next year so we're using the covid as a leverage in order to make that happen and we've incorporated in the projections you've seen the the lower dollar amount the 3.2 and no reason to believe that that's going to necessarily change unless legislation at the national level would allow more money for schools you know and that may or may not occur and so the bottom line is we've taken what we've been notified of and and assume that that's you know that's all we're going to get for the year and um i say the formulas uh you know and and and i in i guess in deference a little bit to the state they have said multiple times that the formulas are only as good as the 370 million is well you know obviously a lot of districts including ours uh has have lost students a lot of students some districts are 150 looks awfully good to them i mean they're they're above 500 with their loss amounts so you can imagine the kind of hit that they're taking with that uh with that reduction in their revenue control limit because of the of state reducing this funding formula and not having coveted money to offset it so anyway um madam president members report that's the the presentation we'll be back to you on january 20th if you approve the revised calendar and we intend to add to this projection the capital outlay subject and and that is another whole subject to talk about but it has some implications not only for obviously our facilities and our textbooks and other things but it has an implication to those leases that would maybe restore money back to mmo that later on you know the board could use for whatever their needs happened to be it would tend to preserve program in manoa irregardless of what might happen with enrollment so with that members of the board if you have any questions i'll try to answer them for you i was just going to take back my thank you again to mr ducey because i think i thanked him for 6 million and now i have to unthank him again so he'll blame the government for not sending him more than 370.

What is happening? What is being done right now? And what are the procedures? And how can we prevent this virus from spreading to the nurses' offices? Um, if there is a child with the virus, what will be done? How will it be treated? If all these questions are answered yes, how can you notify or communicate with the parents in a timely manner about all of this? Um, she will answer those questions, those concerns of the community. Oh, thank you for your question, Caty. Yes, they will be communicating with the parents in a timely manner with all the information that needs to be given, with the guidelines, what the parents will do at home with their children, what the strategies will be for returning, all the schools have a room where people or students who are detected will be isolated, they will be observed, they will follow protocols, and the cleaning that needs to be done.