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let's go on okay so um super exciting stuff talking about the illinois use survey alcohol drugs that kind of stuff so i'll go through it quickly i want you to um think about it this is kind of a 30 000 foot view of data that we collected this survey is done uh we did it one time last year in january and then prior to that in 2018 so it's kind of like a little bit of a dipstick for of our student body so right now the current data that we collected is their their freshman at grant and then prior to that they're now juniors so we do share this information with grant so they can kind of use it because i do believe they take it as juniors as well so one thing just little disclaimers this is like one point of data in time of our students a quick survey we did in january with them it's perception data so how the students are feeling in that moment at that time and then uh we did a cohort i did a little bit of cohort comparisons of the group from 2018 and 2020 but obviously they're the same students but some of it are related to school culture so i wanted to share that and show the improvements that we've made as far as perceptions from our students 170 students participated and at that time 200 students were enrolled here is kind of the breakdown of how the survey went they give a lot of student characteristics demographics all that stuff i didn't share that in this presentation i can share the full report if you want it we thought i'm going to go a little bit into drug prevalence and behaviors drug use contribution contributing factors interpersonal conflict violence and delinquency a little bit in the academic and school experiences and i didn't dive much into this one about mental social and physical health there wasn't there's not a whole lot of stuff there i think some of the physical part they ask like how many fruits and vegetables you eat in a week so i'm not sure if you guys wanted to know some of that stuff but there's bigger more imperative data that i want us to talk about is the drugs alcohol that kind of stuff so this kind of gives you an overall snapshot of the different it says substance use in the past year for our eighth graders as you can see alcohol um 30 of our kids it's i got to get into a little bit more of the data says 30 which yes is an alarming number but it talks in the survey of talking about like a sip of one or two sips of alcohol in a year or in the past 30 days and then it there is questions out there about binge drinking which you see our numbers so that 30 is alarming at first but as we go into some of the questions you'll see that it's it's really coming down to have you tried a sips or how many occasions have you taken one or two sips of alcohol so alcohol e-cigarettes and marijuana seem to be our highest numbers as you can see lake county does this survey and they put out their averages we are above that lake county averages i'm not sure exactly how many middle schools i can't remember top of my head participated but i want to say like maybe 14 schools overall participated in illinois school survey last last year this was in the same graph but in retrospect to the last 30 days of when they took that survey as you see we're about comparison 2018 and a little bit higher than the average for alcohol and i only use alcohols that's our number one or that's our highest factor for our students so dive in a little bit about alcohol so really you can kind of see that they kind of laid out there you can see that most of our students if you're going to drop down to cigarettes e-cigarettes marijuana over almost 90 of our kids or more have never used those substances 72 percent have said they never have for alcohol and then our numbers are a little bit higher for alcohol as far as consumption you can see it says drink more than a sip or two of the following so it's not getting um not binge drinking it's a sip or two so nothing i don't want to that's that's where that 30 is not so alarming it could contribute to just sips how many occasions have you used alcohol so you can see in the past 30 days eighty percent had zero and then one to two and then our numbers taper off drastically for both the 30 days and in the past year so we don't see as freaking of vacations so i would say that's more of kids experimenting with it trying it but it doesn't go much further than that here's binge drinking and they they classify binge drinking as five or more drinks in a row and i'm assuming in one setting but that's the language they use on the survey so obviously 99 of our kids said they do not have more than one or five drinks in a row and one percent said on one one occasion and then another student one percent said twice and one percent kind of translates to about one or two students of that 170 if i did my math right some other things just kind of threw this on there and highlighted i'm kind of going back to that kids that are consuming one or two drinks highlighted with parent permission if you can see sometimes or often is 11 of our kids this could be culturally acceptable in some homes where celebrations kids take a sip participate in that celebration whatever but also there's a highlight of when adults with a different adult's permission and that's five percent so there's different factors uh so kids just aren't on their own doing it less about six percent of the students said they got it at a party so they're not going out to get it most of it's happening in their home really readily available to them e-cigarettes and vaping was another big one for our students as you see last 30 days 96 percent of said students said they never have this actually surprised me i was thinking that would be a little bit more higher just because of the use and the popularity of e-cigarettes and how it's marketed to our students but as you can see then it kind of tapers off and then same thing with our in the last year 92 percent said never have used it and then once or twice and then it's very small significant numbers of one percent on more occasions marijuana and inhalants again marijuana in the last 30 days or or past year all in the 90 again going to that one or two occasions and then they taper off quite a bit so it's not as frequent of a use for our students still not appropriate it's still not good but it's better to see that it doesn't continue on or the numbers don't go higher from three to five on inhalants kind of similar data so 95 most of our kids are not using inhalants so really just kind of throwing in there a little bit about how contributing factors what we do with our students here at school talking about the fifth sixth grade health curriculum we talk a lot and i put fifth and sixth uh this year was the first year we were trying to put health in that wheel for 5th and 6th but so it was just 6th grade initially but they're get some fifth graders getting this as well this year so we talk a little bit about social emotional health the interpersonal relationships conflict resolution and anger management we know that coping strategies unhealthy coping strategies could be using some of these products inappropriately as a way to deal with stress so they tackle a lot of that social emotional health to begin with in seventh seventh grade we talk about tobacco vaping and alcohol and again really focus on what influences healthy choices and then why people might use these drugs alcohol tobacco and then eighth grade would get into marijuana and then the heavier stuff with the illicit drugs and again talk about healthy choices throughout that and then why people would continue or why they would people would try drugs alpha alpine tobacco drug use and contributing factors kind of go through this quick personal disapproval how wrong do you think it someone of your age to do and i was actually um a little bit shocked that a little bit wrong or not wrong at all that students actually think it's less wrong to use vape e-cigarettes or vaping than it is for and marijuana than it is alcohol so there's not as it's not as wrong to use um e-cigar or drink so i thought that was a little surprising i thought it would be a little bit differently but then when you go down to the risk factors actually there's a higher risk of using alcohol when the kids take this survey than there is to using marijuana or e-cigarettes so i thought that was a interesting kind of counter it flip-flopped a little bit there um parents um disapproval so they obviously they're they're listening and they know so most of our kids can see that um i mean alcohol the 82 to 82 plus 14 was at 96 percent of our kids that it's wrong and they shouldn't be doing it from their parents point of view and as you can see the numbers are relatively high from very wrong to wrong so they know they're listening somewhat this one this one is kind of interesting that when you look at the numbers at 55 about 50 percent of the time students are saying yes my parents have talked to me about these things and then the not surprised they don't remember about 20 of the kids because they are middle schoolers they are eighth graders they don't forget what they ate for lunch that day so um just keep talking to our kids about uh not using these these things at home perceived access so obviously like the numbers would go higher i mean you can see that the beer the wine the alcohol is higher students have easier access to it along with e-cigarettes and vaping and then obviously prescription drugs it's a higher access but as you can see the kids are not taking prescription drugs as much okay go through this um this data is not necessarily correlated to school it's just in there so it's in their social life in in and out of school but in a physical fight um surprising that 24 have said at least once or twice but then you can see that carried a weapon sold drugs and then been drunk or high at school are relatively low i'd be remiss in that last one to say that that doesn't happen but it hasn't happened within my careers that we do have kids that have come to school under the influence um unfortunately this graph really this one is related to school and i put these up there as a comparison about bullying so 2018 data compared to as you see called names dropped from 44 to 30 percent threatened at school 22 to 11 so i think that's 22 or 27 i can't read that from here but more than cut in half hit threatened punch uh punched pushed dropped from 22 to 8 and then we have cyber bullying dropped from 33 to 19 percent and then extensive bullying experience any type went from 55 over half of our kids in 2018 reporting that it had experienced at least some type of bullying dropped down to 37.

so we got the 50 000 credit in this month's bill so that's it for the superintendent's reports yeah i can uh touch base on this before there's a motion uh i have the uh exhibit 18 is the same report we had last month that i ran through last month i just want to include it in this report as well um the only thing that's changed is i shifted based on your recommendations last month we shifted a hundred thousand dollar into the uh working cash levy and took that out of uh mostly out of education fund buddy so um but the the total levy amount did not change so the other documents are just documents resolutions that we have to have approved a certificate of tax level we have approved and then tomorrow morning i take this all to waukegan and drop it off all right does anybody have any questions on the tax levy and the certificate of tax levy coin can i please have a motion to approve the tax levy and the certificate of tax levy for 2020.

still not great but it's it's an improvement and hopefully we continue to build on that and then experience every type of bullying we had 13 of our kids say they had experienced that every type of bullying now it's down to one percent of our students important dating violence in the past 12 months in 2018 11 of our students said they had experienced some kind of dating violence and it's at three just to note there was like 33 percent i think that said they hadn't they were they weren't dating so it kind of throws the data off a little bit when you look at this it's not going out of 100 of when you look at those numbers academics in school just a quick summary that again doing a comparison that when you look at caring adults again they do it in a graph form so four most positive three positive two uh not you know not so great and then one lowest positivity rate on that one so you can see on all four and 2020 of the of the four three of them are above 3.1 so students are reporting that they are having a positive experience with adults caring adults high expectations and then school connectedness um and then you can compare that to 2018 where we're below 2.8 or 2.0 or 3.0 on all those and one that we know is a prior priority is meaningful participation i'm just going to skip those because it just kind of generalizes it but you can see meaningful participation at school i do interesting activities at school i help decide things like class activities or rules at school i do things that make a difference so we're trying to build student boys student choice and try to make them more a part of the school in that sense obviously that one's going to continue to grow we haven't gotten better at it but it's a it's still an area of improvement for us next steps um to be honest this is like i said it's a one snapshot middle of the year we take this data 30 000 foot view so we kind of use it as just a another data point for us you know giving this to the health and pe department to kind of use it and in comparison to what we're what we're doing in our curriculum um having our social st our social social work team kind of use it along to with this the second step data that they collect and then obviously within our school school improvement or strategic plans kind of just says another data point for us to reference any question sorry went fast good thanks scott awesome appreciate it thank you very much uh item g uh health life safety annual inspection uh christine arts derek swaderski kind of took on this process this year and uh did a great job with it the report looks a little different in the years past but we didn't have any major issues they were all cleared up within a few days so just wanted to share that with you if there's any questions on that as you read through it if not the last item on my report is just a annual update i gave you for health insurance we uh the main thing you should see out of this is that we split the surplus with them so this year the surplus was 49 000 so we should have got half that as a credits in december at our last bill but we had negotiated in the renewal this year that we guarantee guaranteed as 50.

julia lauren yes anybody have any questions on the employment recommendations in the employment report can i please have a motion to approve the employment report motion sorry tiffany yes yes all right we accepted a resignation of donald pratt groundskeeper effective november 6.

so we got the 50 000 credit in this month's bill so that's it for the superintendent's reports yeah i can uh touch base on this before there's a motion uh i have the uh exhibit 18 is the same report we had last month that i ran through last month i just want to include it in this report as well um the only thing that's changed is i shifted based on your recommendations last month we shifted a hundred thousand dollar into the uh working cash levy and took that out of uh mostly out of education fund buddy so um but the the total levy amount did not change so the other documents are just documents resolutions that we have to have approved a certificate of tax level we have approved and then tomorrow morning i take this all to waukegan and drop it off all right does anybody have any questions on the tax levy and the certificate of tax levy coin can i please have a motion to approve the tax levy and the certificate of tax levy for 2020.

no foia reports anybody have any questions on the monthly reports for the board the next regularly scheduled board meeting will take place on monday january 11 2021 with closed session beginning at 6 00 p.m can i please have a motion to adjourn motion second all in favor aye aye opposed eyes have it means adjourn thank you everybody happy holidays

julia lauren yes anybody have any questions on the employment recommendations in the employment report can i please have a motion to approve the employment report motion sorry tiffany yes yes all right we accepted a resignation of donald pratt groundskeeper effective november 6.

29.5 special exemption use and therefore approves the St Francis of St Francis of a c special exception used for church and school uses this approval is based on the following findings the proposed uses will be consistent to the objectives in the master plan permitting churches and schools by serving residents in the district the proposed use will not adversely impact traffic pedestrians bicyclists circulation or Road intersections based on the location and the existing uses a site plan documenting the existing and proposed conditions of the site has been submitted as part of this application the special exemp use approval is based on the following conditions The Church Must the church use maintains a maximum seat capacity of a thousand persons and school occupancy is limited to 675 students the floor area total for both the church parish and school does not exceed 78,000 square feet second motion is reads as follows that anabor City Planning Commission hereby approves the proposed landscape modifications in order to maintain the previously approved landscape plan according to chapter 55 zoning ordinance section 5.3 0.2a 2E subject to approval of the site plan and the third is the anber City Planning Commission hereby recommends that the mayor and city council approve the St Francis of AI site plan subject to approval by the zoning board of appeals to not plant Street trees in the public right of way an installation of required EV parking spaces if the EV ordinance is passed before the site plan moved by uh commissioner hamers Schmid seconded by commissioner milstein okay um so we are in discussion this is Brian go ahead commissioner Lee oh sure um when do we expect construction to start and how long this will this take we hear from for that this is Brian with Hobs and black did you want me to try to answer that please yes that would be great okay we're expecting to go out for bids here in January um and then construction would start probably um late spring early summer best case scenario um obviously everything's dependent on fundraising and making sure that we get diois approval um but that would be our goal would be to start in the late supper we would probably take 14 to 16 months to for construction to be completed then what level of decibel um noises can uh neighbors and tap in Middle School expect from the construction you know I I I can't give you actual decel levels um but we would we would restrict construction to you know hours of 7:00 am.

and do you want the tax credit as part of that workshop as well as some policies uh let's go small on the policy okay we're okay with that so we can talk about the tax credits and the other stuff okay so uh yeah we can go pretty small on the policies especially if they are ones that you're not likely to make changes in okay so what five maybe five or six yeah in that range that'll work all right is that it kim are we good yeah i haven't screwed anything else up okay so we already have a motion and a second so all in favor aye corey burgess aye charlene diaz we are adjourned thank you all thank you [Music] you

and uh January 26 is another board business meeting at 6: p.m. thank you Dr McCord item 12 item 12.01 and retain a motion to adjourn so moved thank you Miss humph is there a second second thank you Miss ug jetti as I've said before typically there isn't a lot of discussion all those in favor please signify by saying I I all those oppos the same we are adjourned

and rushville uh a big w against them uh yeah 59 against 48. that was a big one for the pirates rushville was one of their top contenders this year and they proved that they could take him down with pretty much no difficulty it was a close game i attended um i mean the pirates played their hearts out that whole game a lot of players in foul trouble taylor cooney especially she uh she was she was playing good defense but she was just not getting the call she wanted uh the refs would she'd get up too close onto somebody and the rest would call it for a foul she didn't play most of the game because of her foul trouble and she's a big big essential part of this team yeah you could tell they wanted that game too they seemed hungry with it it was a it was definitely a good game for sure i agree peyton what are your thoughts on tonight's game do you think the chargers can come out and compete against the pirates tonight uh well the pirate's got a lot of seniors this year and that's definitely going to help them the experience you can't beat that and i just think that the pirates have the upper hand i'd agree there the pirates they've really shown how strong they are this year um we've got anna west the senior taylor cooney a senior molina wilkerson a senior those are our three main starters hillary ernst is a senior as well but she does not start but i really think the pirates can get it done with ease tonight in my opinion that's just by watching them and jalen what do you think yeah uh if we're going into going into north decatur's schedule uh they came off strong with a big win against south decatur uh 62-32 and then they kind of went on a little dry streak there for a second with uh [Music] losing to south ripley uh charlottesville and lawrenceburg so it's a it's been a tough schedule for them so far so we'll see how they do tonight well we're just about at the five-minute mark until we begin this matchup between the chargers and pirates so yeah we're hoping to see some action some good action tonight i'm assuming it'll be a very fast-paced game as the pirates play quickly they like to move the ball a lot uh that's one thing that they look for is moving the ball simpson our coach loves ball movement uh you'll see him get a little angry if we don't move the ball properly and we just chuck up a three it's a very animated guy yeah he is so heck of a coach though heck of a guy very good i've done a lot of good great things for this grinder organization and for these lady pirates over the years so if you remember back when our boys team 2012 2013 2013 2014 he was a he's an essential part of the coaching staff he was so he good to have a guy with very good experience coaching our girls varsity team now and he's he's been good for the years he's been here yes they made a very uh great run in 2017-2018 with us getting state runners up being semi-state champions a great season that year they played a great season great year and um it looks like hopefully we have a great great season this year too as well i mean it's looking we're looking good so far so and any moment here the pirates will be running out of the locker room and soon we'll get the national anthem underway and then the game will start so we're just minutes away uh about a little over three minutes here a little under four minutes should prove to be a very good matchup tonight any thoughts well i was just going to say we got the cheerleaders and lady pirate tears lining up for some to help welcome the girls in tonight so i haven't seen the introduction because this is the first home game of course so excited to see what that's like here come the chargers here come our pirates our starters tonight for our lady pirates are uh number 20 taylor cooney number 22 hillary ernstus number 32 melina wilkerson number 34 claudia sims and number 42 anna west so a pretty senior heavy corps right there great great leaders of the team so we'll see how we're going to deal with it and one player north decatur well two players north decatur might want to focus on tonight are taylor cooney and melina wilkerson uh there's the three minute warning taylor cooney has proved to be such a terrific drive and pull-up game she has a good game there and melina wilks melina wilson is a terrific driver she's extremely quick players yeah extremely quick someone you don't have gardening you on defense she really knows how to get through the basket and weave through there and get get her lay up in and she also proves to be a very very good outside shooter so does taylor cooney as well and one of the other players i might want to watch out for too is anna west she is just a huge mismatch yeah she's so tall and lengthy that she can just basically put anything back up that she wants to and grab a board and north decatur really does not have anyone that tall i believe um i don't believe they have anybody over six foot they might but checking the sheet here the on varsity i don't ella koontz their tallest well yeah we've got but she i believe played jv from what i was watching so i don't know how much varsity playing time she would get if they're in a pinch against anna west and anna was really dominating down there they might throw her in just to have a better match up but not sure there it's definitely going to be a touch tough matchup for sure to get right but we'll have to see what north decatur throws at the lady pirates and just see from there it might have to be a on the fly adjustment we'll have to see it appears the pirates are heading towards their bench for a final briefing before they head out to the court north dakota's coaches are hauling them back into their bench as well and we're just a minute away from this matchup and if you're just tuning in i am jalen woods here with sam and peyton katrin uh it's gonna it's gonna be a good game against north decatur and greensburg pirates uh we got the cheerleaders coming out onto the court now around 50 seconds left and warm-ups i believe yes they have just paused warm-ups and put up the clock time and here comes the national anthem we will be back with you in just a and moment to those around you abusive language or disorderly conduct is unacceptable and unwelcomed at ihsaa events let's record the student athletes coaches officials and your fellow fans the respect they deserve your cooperation is appreciated now if you would please rise and remove your hats for the point of our national anthem [Music] [Applause] just starting at forward number 14 hayley coral [Applause] brittany krieger guard number 40 madeline bowman the lady charges your coach by matt parker to be the best [Applause] [Music] [Applause] make some noise [Applause] [Music] hillary [Music] claudius [Music] [Applause] taylor cooney the lady pirates are coached by jason simpson about to get this matchup underway my name is sam bauer alongside peyton katrin to my left and jalen woods to my right both teams walking out to the court for tip-off now what do you think about the lineup tonight jalen um like i said it's gonna be an interesting game for sure it's uh we're gonna it's the uh three and oh lady pirates versus the uh one and four north decatur chargers they uh here we go for tip-off anna west tips it to melina wilkson molina wilkson dribbling down to the three-point line crosses over passes to claudia sims claudia's sentence pass it to taylor cooney skip pass across the court to maleena wilkes and malene wilson shoots to three off by just mere inches here we go back to melina wilson anna west with the rebound taylor cooney with the ball on the right wing claudia sims with the ball on the left wing now back to the anna west in the middle back out to taylor cooney taylor cooney with the three off the back of the rim melina wilkson gets the rebound charges in gets the gets the bucket for two points one possession and you allowed him to get that many rebounds you're just asking to get scored on exactly i agree peyton that's what happens when you have a tall forward down low jenna geiss down to haley gorilla gets tipped out by anna west we got brittany krueger taking the ball out krieger taps the ball to get ready to inbound it pass it to guerrell gorilla is not looking it's the ball throws it up no points awarded great board by taylor cooney taylor cooney down the court with her left hand charges into the paint pass a tay in the west hanna west with a bucket for two points was an assist by taylor cooney right there isn't it i was a great assist that was a great that's a good way to use your vision see down court and see the airplane player taylor cooney tightly on morgan stanley at the top of the half court line stanley to krieger krieger down to bowman in the bottom bowman with the two points off the backboard cooney pass it to melina wilkson down court melina wilson crosses over goes up appeared to be of contact yeah appeared to have been some contact there anna west at the top of the key oh almost banked it in guys having a little trouble with the ball there stanley dribbles the ball at the court passes it to bowman bowman driving in back to bowman at the top of the key bowman driving in once again gets another bucket and if you're the pirates you got to keep a close eye on her and molina wilson dribbles down off the fast break and gets a basket for the pirates parts are playing a really quick game right now they are indeed no breaks have been taken in the last two minutes here very quick anything elaine wilson tips the ball and gets the turnover back to haley ernst oh bad turnover ernst turns it over stanley looks to slow down here looks like the chargers have a different game plan here pirates are more running gun chargers are more laid back and just trying to get their get their layups in stanley with the rebound krieger tipped it to her here we go stanley off the screen by guerrille bowman dribbles down takes a jump shot at the free-throw line off the front of the rim taylor cooney goes for the rebound jenna guys in misses the layup anna west ball bounces right back to west she didn't even have to jump for that rebound that's easy she did not that was a good rebound by her just straight into her hands held the ball strongly wilkson at the left side of the key skips to claudia sims cooney at the top of the key back to wilkson on the left side of the here we go cooney to wilkinson wilkinson on the left ring shoots it anna west tries to grab the ball both players struggling with the ball yeah sims was out of bounds there sub's coming in for the pirates real quick appears we're taking out sims and ernest hillary makes a trip back to the locker room don't know what that was about stanley dribbles the ball at the court chargers looking for something here they are down six to four pirates lead grill at the top of the key dribbling in trying to drive wilkerson with great defense cooney tight on stanley right now back to krieger at the right wing krieger tries to inbound low molina wilson with the steal what a great seal by melina wilkinson going all the way in gets the bucket and the and one and there's some of that speed we were talking about earlier she just outran her she has tremendous speed i'm pretty sure she could even beat me in a foot race it's okay to admit it sam [Music] here we go wilkson will shoot two that's my bad yeah thanks for my catch peyton off the front of the rim there bowman dribbling up the court looking for the drive dishes it to gorilla grill looking for the drive as well turns it over once again wilson with the ticket pirates cooney dribbles in for the fast break layup off the backboard adams with the rebound adams goes back up gets oh bounces around on the rim cooney gets the rebound once again passes it to wilkinson wilkinson decides to shoot at the top of the key off the left side of the rim stanley gets a tough rebound there she brings it up the court uh pirates going with a taller lineup right now yeah they're going for size today it appears they needed someone in there to stop bowman if she got two quick points or four quick points pretty easily um and it appears now she has slowed down as the pirates have put into or put in a taller freshman here carly adams cooney to foster foster to wilkinson foster at the top of the key down to cooney cooney with the three on the right side great shot right side baseline what a three by taylor cooney pirates lead 11 to four pirates look to get that ball into the high post with wesson so she can draw a double team and dish it back out and it's working well so far it is it is indeed jalen what are you thinking from here on out how do you think the game's going to go i mean i what i'm from what i'm seeing the lady pirates are doing great on the boards they are crashing the boards they're getting the rebounds and they are just efficient with their movement i think it's going to be i think they're looking pretty good i agree um already 11 to 4 with 325 left in the first quarter north decatur taking a little bit of an extended time out here can't blame him though as the pirates came out kicking and shooting here oh they gotta talk all that they can yeah they do here comes some pressure by the pirates that's a good game plan here coming out oh tip pass out of bounds 3 15 left in the quarter out of bounds by the parts bowman will take the ball out wes not putting so much pressure on her standing back a little bit as to guard the bottom half of the of the court here stanley with the ball dribbles with her left hand goes to the left side of the wing dishes back out passes madeleine hoover hoover with the ball dribbles once passes to madeleine bowman once again bowman looks for the shot takes the three-pointer on left side of the wing off the front of the rim here we go cooney dribbling in for the fast break off the front of the rim again chargers with the rebound this game's moving mightily quickly here as stanley is at the top of the key dribbling cooney with a great defense stops her left hand back to bowman bowman dribbling around trying to get around anna west geiss with the ball up top dishes it to grill grill and hoover kind of got knotted up a little bit there didn't know who was going to take the ball here we go gorilla back to stanley stanley dribbles with her right hand tries to get into the basket throws up his shot no good chargers look to just run their offense through morgan stanley right now they're not allowing anyone else to get a lot of ball handling no they're not here goes west top of the free-throw line and there's two for west here comes some more pressure by the pirates hoping to force a turnover wilkerson down guarding bowman here we go bowman passes it off the top of hoover's fingers goes to the sideline out of bounds the pirates will take the ball out specifically foster for the pirates who passes into cooney cooney is now dribbling up the court back to foster simpson calm plays from the bench right now here we go pirates with the ball movement cooney has it to run in indiana oh there we go off the almost had an alley-oop there yeah i know that was a heck of a pass there just wilkson didn't have enough strength to get it up as she was midair when she caught the ball hoover dribbling in guys with the shot over the over the rim actually and hoover trying to get the ball back but knocks it out of bounds the chargers are fighting here it's just the pirates are proving to be tough score is uh 13 to four with a minute 29 left in the first quarter um just the sheer the sheer board just seems like green drug and the defense at greensboro is playing it's going to be tough for north decatur it is it's going to be tough for him as the pirates are just now slowly swinging the ball around looking for that open layup as they don't want to waste a bad shot here with only around a minute left in the quarter and there goes the skip pass to foster on the other wing the right side of the wing wilkinson is up at the top of the key dribbling around she's trying to get into the basket she finds her way in there just misses it that appears it was off the chart no off the pirates and it tipped out of bounds right there 13-4 pirates are up still applying pressure to the chargers stanley with the baseball pass to hoover across the court down low to guerrell gorilla being strong with it hoover for three right off the front of the front of the rim from the baseline there wilson looks for the open man up court west catches the ball throws it back to carly adams carly adams with the two-point jumper right at the block what a good shot by adams such a good freshman isn't she guys from what i'm saying it just seems like she fits right in with the grindberg lineup cody steals from hoover here cooney appears to have a good good lane bowman goes up bodies her and fouls her yeah what i'm saying is she just seems like she just fits right in uh age not really a problem for the pirates she looks like she just fitting right in and playing playing great and her height really really matters here i mean we have two tall tall girls in here against the chargers and they're proving to get all the boards they can and really show out and here goes cooney sinks both of the free throws that it's now 17-4 pirates with 17 seconds left in the first quarter pirates proving to come out very strongly today they appear to be ready bowman with the three-pointer it goes in it is 17-7 pirates here we go two seconds left will cooney make this shot from half court throws it up off the backboard hearts are just controlling the game right now they're getting anything they want right at the rim too they really are in if you've been watching bowman is the only only lady who has points for the chargers right now yeah we got 17 to seven uh the lady pirates taking the lead here in the first quarter um is so far it's just what do you think is what do you think's uh working for the pirates well what i really think is working is they've been running their plays very well the ball movement has been terrific by the pirates to get that open lane into the basket um what's been helping them out are the anna west and carly adams down low as they're just sponges for the boards they suck those suck those boards up like it's nothing uh peyton well the pirates are playing terrific in transition right now there's outrunning the chargers getting more rebounds getting more steals and they're getting easy buckets on the other end yeah yeah i agree um we're just about ready yep there's the buzzer for the start of the second quarter both teams still talking coaches talking to him first warning for both of the teams to get back onto the court pirates break and now they're back on the court waiting for the chargers chargers look to get the ball to start the second quarter here they finally get some size in there to battle the size of the pirates i figured that would happen they have to try to control one of the tall ladies here somehow sometimes height is the only way krieger with the ball dribbling up top appears to be under pressure pass it to guerrell foster almost steals it away grell with the two points [Applause] here we go adams passes it into cooney cooney to foster foster back to cooney at the top of the key cooney down low to adams adams appears to be pressured cooney with the ball to top the key foster goes for the three it is good what a shot by foster shoot now i think that was just a defensive breakdown by the lady chargers it just seems like she was wide open for that easy buck they didn't seem to get all all the way out there in time and stanley blows right past cummer bowman with the ball here goes stanley again passes it to bowman once again west trying her hardest to keep bowman contained bowman bounce pass to stanley drives in passes it to guerrell guerrell goes up and that's another two points for the chargers that was just a great way of keeping our eyes up seeing the open open player down low and it appears we've had some defensive breakdowns by the pirates here and the chargers have been able to whittle their way in there with a nice cut and a nice pass just something we need to work to contain here if we want to keep our lead as it is pirates just now swinging the ball around the top of the key as they usually do cummer to foster foster down to adams adams with the jump shot there's two points for the pirates adam's 100 for her for her field goals tonight um i believe she has what is it four or six uh i'm pretty sure four on the night yeah here goes cooney with the rebound cooney down to comer cummer seems to lose the ball with pressure yeah she's got to get a better handle on that right there she's gotta she's gotta contain that ball and get it back up or at least try to if you can contain it you can at least maybe get a foul on a fast break there yeah you're right and number 32 wilkerson coming in for foster here we go bone with the ball at the top of the key passes it to krieger krieger drives with her left hand down low and there's a defensive breakdown by the pirates once again [Applause] really need to contain the contain the offense here uh wilkerson with the skip pass over to cummer cummer does not take the open three decides to pass out wilkerson has an open three but decides not to take it again ball movement is key here goes cummer wide open once again but passes up the three here goes wilkson driving down baseline passes it to cooney cooney up with the three off the front of the rim doesn't take that wide open too the chargers are gonna leave her open and be able to have another defender down low they are and i believe last game she had two open threes and hit one of them and well there's another basket by the charger it's number 54.

the public will not be allowed to physically access this school committee meeting members of the public can access the meeting via live stream at youtube.com forward slash dhs tv media in addition the event will be rebroadcast in dc tv channels 9 and 18 on the following days wednesday and thursday at 5 pm friday at 6 a.m saturday at 8 am and sunday at 2 p.m the school committee reserves the right to implement additional remote participation procedures and we'll notify the public of these procedures as soon as it's practicable once again thank you everyone for attending tonight's meeting since this was a really an emergency session of the school datmon school committee uh there is no public comment uh taking place tonight i'm in the sole agenda item on tonight's agenda it is a cobit update um at this time i also take a like to take a moment to welcome uh dartmouth director of public health uh chris miesha thank you for joining us this evening uh we appreciate you taking the time out of your day to uh be with us um at this time i would like to uh just turn the meeting over to dr gifford we have asked or i have asked dr gifford to brief the committee with up-to-date information on where we're at with uh covet 19 and some of just some of the numbers that are going on in the district and as well as the town so i'll like to start with you dr gifford sure thank you mr chair and um also i know uh mr misha will be speaking and updating the committee on some of the goings-on in the town etc and some of the processes and protocols that are in place regarding covet and how we collaborate together and um i'll i'll just acknowledge him as uh before i get started on his great collaboration his entire um department that has been uh completely supportive of the dartmouth school district as we maneuver through this challenging time so um just a quick update we we are still holding fast with our staffing issues if you will um i asked the principals for the latest staffing update this week um regarding number of staff that might be quarantined for various reasons whether they've been in contact with folks at home or had close contacts in the school etc and um i'm i'm happy to report if you will that we're have a really good week going right now where um they're able to support the the students to support the classrooms so we haven't had unlike some of my colleagues in in neighboring districts some of the major staffing issues uh thus far um so if you recall we continued to update the covet dashboard on our website every week about friday or so and last friday we had 63 students that since the beginning that we've been keeping track had been tested positive in the district and nine staff members i think if i have all the information as of today because this was not updated yet as i said it's on fridays we've had as of 12 12 another high school staff member and 12 13 a potter student and a dms staff member and then on 12 15 a dms student but once again one of the things we've been thankful for is that the last week or so we have not had a lot of close contact to deal with with those people because they've either had a family member that was already ill so stayed home which was good because we keep advising people if there's anybody in the families that are ill to stay home or they had symptoms and themselves and stayed home prior etc so luckily for us we've had um little or a few um close contact issues to deal with so that's kind of where we are right now with um cases in the school district and um i would certainly like to you know i've talked to mr micho about the issue of um clustering and in in school transmission etc what's going on in town and i know he'll be able to update uh update us to that uh mr oliver you also asked me to update the committee on the possibility of remote or a snow day if you will on thursday we know the snow is coming so yeah we did send out an email to the staff today i met with the elementary principals as well and the principals have resent updated information to their staff to be prepared for whatever might be we've sent a email to the parents as well but the basic message is that um we'll be monitoring tomorrow our intent will be to have a remote learning day we've given directions and instruction on what that will mean cohorts that were meant to be in school on thursday would log in to the google classroom as normal participate in a and a scheduled in school like they would in school the students that were meant to be remote would engage in their assignments etc or as in the middle school they um log in for scheduled meetings at the elementary they might log in for morning meeting and closing circle etc the high school as we know has been full logging into the google classroom already we have we have put in our emails that people need to be um alert to any other um announcements that might come because as we monitor the situation tomorrow if it becomes apparent that it's going to be a larger storm then you know again when new england who knows rain snow who knows um but if there's a potential which there always is for large outages throughout town uh we might make the announcement even thursday morning that it's actually a traditional snow day so it is flexible and fluid it's unfortunate but it has to be that way because we're trying to monitor the situation and make the best call possible so um with that said i will um turn it back to you mr chair thank you dr gifford and thank you for uh bringing us up to date on that information uh before i turn it over i'd like to and hearing from mr mishad uh just just two things really quickly one being where are we at i know that the um we had heard a couple weeks back that there was a block of grade 8 students that was quarantining are they still out or are they back in in session at this point i'm trying to remember the dates already but uh let me think a minute i i really don't have that date in my mind to tell you the honest truth um okay yeah i'd have to uh re-look at some of my information i don't really have that date because dates are just flying through my mind yes it is it seems like the days are just flying by right now but yeah i was just curious that was just one of my personal questions right right um and before i turn it over to mr misha i do know that you know a lot of municipalities a lot of towns and cities are still experiencing what they're calling from what i'm hearing the the post thanksgiving surge when we're numbers going up and i know that there was a lot of there has been a lot of testing going on um you you hear about it i know the whales tooth parking lot down in your bed for it i know they swapped or they switched over to a an appointment schedule because of the amount of um testing they were doing and i do know that testing's been taking a while we've been taking a while to get back results so i'm just curious as to how that uh how that affects um the numbers in town as well as the numbers across the state and i'm just curious um if um you know where we're at as a municipality for the town of dartmouth so i i'd like to turn it over now to um and welcome chris michael our director of public health for the town of dartmouth um to the meeting thank you mr oliver uh can everyone hear me okay yes okay thank you so i'm glad you mentioned testing i'll get into the testing first um we heard last week that the whale's tooth which is to stop the spread uh campaign by the commonwealth of massachusetts would be transitioning from um you know drive up to by appointment and today was the first day so early this morning around 6 30ish i decided to test the system and it said that i was able to get an appointment for saturday at 2 20 p.m a short while later in the day sometime around noon time i went back onto the site and attempted to get another appointment i'd never log in for a full disclaimer um to get the appointment earlier in the day when i went back in around noontime the site said that no available appointments check back often i checked back twice before the end of today at 4 30 and the message was still the same so this is a concern um and testing is something that is circulated um through the department discussions um at the time of dartmouth health department because we know that there was a tremendous interest in testing leading up to thanksgiving we believe that that testing was to accompany uh people's intent to travel even though the governor had advised not to travel in the governor baker's press conference today he noted how there was a nearly ninety five percent doubling or nearly doubling um or 95 percent increase in the number of daily cases that massachusetts experienced between 1 and 12 eight we were averaging around 2 400 cases per day back in december first on december 8th the state of massachusetts was averaging 4 800 cases per day this was attributed to the post thanksgiving surge that we were warned about and i now know that we are seeing the results of um you know staying on the subject matter of testing um i believe that we're going to continue to see an interest in testing leading up to christmas however with the whales tooth parking lot um testing site now going to buy appointment that's going to certainly curtail the public's ability to test and that it's going to frustrate the matter further because you know some people that were seeking testing and later learning that they were positive because they're asymptomatic may not have that opportunity we're being told that they're going to um only schedule a small number of tests until they can um get things transitioned and then they'll be back up to full numbers but again that's hearsay and um you know all i can speak to at this time is that um people don't have the access that they once did we also know that weather is going to start to play an influence in testing so you're talking about how um you know the district is looking at thursday uh with its operations this snow event that's coming in on thursday i believe will impact testing um similarly uh people are not going to want to drive um and that's going to drive down participation at these testing sites it's troubling because it's going to you know prevent some people from seeking testing that need testing they might be concerned because they are close contact or in some cases they are experiencing very mild symptoms this is something we've heard a lot about from people in our conversations that you know they just had a runny nose and they learned that they were a close contact so they sought out testing you know it is apparent that in our younger community um population that you know many of them experience mild symptoms uh this is a concern because i worry that this is dismissive of the seriousness of the disease with the population enlarges they frustrate from the inability to experience conventional thanksgivings and christmases as well as you know interruptions to the last nine months of their life with you know not being able to vacation and so on and we forget about the real aspect of covet 19 which unfortunately i have not seen any good media campaigns on you know with the state without stigma campaign and a lot of the awareness about opiates we were great as a um as government to unveil how substance abuse you know hides behind every door and to break down those stigmas so that we realize that it could happen to anyone um while covert can have consequences to anyone because of unknown conditions that lead them to be high risk we know that it's our elderly and those with dual morbidity that have the highest risk and we're not hearing those horror stories by as the public hipaa unfortunately will hurt more than it helps in situations like this the public is shielded from the knowledge that we have at the health department those one-on-one conversations that we're having with people that are fearful because they gave covid or to a household member and that household member is hospitalized we know that hospital um beds are filling to capacity in certain parts of the state they're full to capacity um as i saw on a information sheet last week we also know that you know in the south coast our hospital beds are as full as they were and in some days even fuller than they were back in the spring surge um so unfortunately the public is not getting an opportunity to really see the real cytokin those that we really need to be protecting um it's you know the young to stop them from being dismissive to see the horrors that are occurring in our hospitals and within those families that are impacted by coven um so i worry now with the decreasing testing ability that seems to be descending on us with the buy appointment with the weather influencing access and in essence probably a lower case count you know this is forecasting so i can't speak with certainty but it certainly seems like everything is aligning to come into place so it concerns me that this is going to be reason to relax when we look at our case count in dartmouth um we've experienced numbers that are much higher than they were the spring surge when the state was shut down when we saw our highest numbers in late may of 78 cases we know that about half of those cases were in congregate living facilities um since october um we were fairly low still below the may um eighth or maybe excuse me the may first number but november the first week we hit 61 cases since then it's been double it's been triple digits of 115 133 129 then december 156 and 177 on i'm beginning to be a little bit concerned about the numbers this week are going to show a sharp decline i really um i hope i'm wrong because i don't think that those numbers are going to be representative of transmission in dartmouth last week i started a new file businesses are required to call us at the health department when they have a covered positive employee the number of calls coming in over the last seven to nine business seven to nine business days has been unprecedented we have not seen these numbers and i know that this is a barometer of what is truly going on out in the community we know that there have been delays in reporting and that those delays frustrate public health measures those delays can provide opportunity for further transmission and what i point to is is that um last week unfortunately we said a disappointing record i saw results come in that were over 10 days old somewhere in the approximate of about 12 days at that point if that was a younger person they may have already been able to remove from isolation but we've lost the opportunity to learn who their close contacts are and those close contacts as well as those household members that are most likely to be um infected are now infecting another generation that could have been prevented we're still seeing those delays uh yesterday i saw delays that were in this i believe around the six day range in worst case still much too long when we require uh people's memory of eight days ago because a lot of cases were looking back 48 hours um you know people just don't have that memory of eight days ago um i get it i have a hard time remembering the dates it's still february 2020 for me um everything is blending together so it's i don't have a lot of faith in what we're going to see for weekly case counts um now through i think even early january because the holidays are going to come in we've got dual holidays which are going to come in and impact the ability of some of the providers to report and that's going to cause data to delay and then to batch so what will happen is is you know you may see spikes if you look at the state daily data you can see these spikes that occur i forget what day it is um it might be a it might be a monday um it reoccurs each week i'm just looking at my calendar real quick so i can um it's a monday um where the numbers sharply drop and then they return back up to normal um this is just one day in the week that you see a trend over more recently um but we know that batching has been a problem as a result of surges of increase in testing and then as well as more recently holidays so these are all going to affect the ability of us to control um transmission or reduce the risk of transmission um in the community and unfortunately i think what's going on in the community will carry into businesses and public um operations whether it be a town or a city hall or a school um what i would like to say is is that i believe that schools are our schools are our safest place right now you've done an amazing job you know when we do see activity with the dartmouth public school community that activity that train that disease is coming into uh the schools and it's not as a result of cluster outbreaks um we know that that is coming into the schools um because of it's in that younger families um component of the population where you have you know several adults in the household siblings over multiple generations in some cases siblings over multiple districts it might be elementary it might be umass dartmouth bcc so on so that's just the opportunity that this disease needs to continue um you know transmission at the rate that it is unless we all start to take some significant efforts to reduce it i'm not seeing that unfortunately at this time in the public and you know with the restrictions that were put in place last week what i can say is is that it takes many many weeks for government restrictions to realize a decline in transmission or cases each week we saw our lowest case cow in dartmouth as we were well advancing through the reopening in massachusetts our lowest case count was in july and august with single digits well we know in july that we were fairly well reopened with indoor dining and we know that in april and even early may when we were six seven eight weeks into full closure we were still seeing our highest case count so that just examples how long it can take to really slow this down and send it in the opposite direction one thing that so i think i've kind of touched on the three major topics that the chair was asking about with testing how delays affect cases and transmission and um you know what i'm expecting for dartmouth i think that um you know what i've noted earlier and throughout um my discussion here is that i have the expectation that you know we'll we'll continue to see high case counts in the trip in the triple digits um for the remainder of the month um we may see a decline this week and next week because of the holidays but i don't necessarily um trust that that is going to be indicative of what's really going on out in the community again i hope i'm wrong um time will tell we also you know i also base that on the amount of close contacts associated with each case so you know back in the spring when everything was shut down the potential of the disease to jump to many people was reduced because the closed contacts were limited we weren't going anywhere schools were remote retail businesses were largely shut down unless it was essential everything is fully open now and it's it's getting into the businesses it's running through businesses and once it gets into that right right household it runs through the household so unfortunately i don't have good news on where i believe we're going for the next few weeks and i think january is going to be tough as well one thing i do want to note um that's going to be tough for our school systems whether it's bishop stang dartmouth high school any of our schools is that next week we're going to be breaking for a lot of our schools um that may be a break academically for the winter break but those professionals within those schools public or private are going to be still having to field phone calls from my office so apologies for having to disrupt you during your winter break your christmas um time when you may enjoy a short reprieve in the year um you know we're going to be calling saying um you know it's christmas eve and we just got noticed that you know we've got a case and this case is in your community and we could identify you know possibly close contacts that's going to continue through the week um certainly it may reduce as we look to that 48-hour window back from symptoms or testing but we also have to remember that there's going to be transmission in households um through the break and that people within your community the dartmouth public school system community are going to test positive or become close contacts and that we'll have to manage them as the school intends to reopen um after the first of the year so this is going to be a unfortunately a a new workload through the winter break for the administration and the clinical professionals in the dartmouth public school system and private schools alike so i want to apologize for that now um i don't know where you know we look at when the december 1st december 8th hit with our dartmouth public schools i mean sorry about it we look at the december 1st of the december 8th rise in cases statewide for the 94 95 um and we think about how we've got christmas on the 25th then we've got the first um and then a couple days later the school's going back so if we even see anywhere near a 50 trend it's going to be very very active um in early january um unfortunately with phone calls between my department and all of our school systems so again apologies again why i want to mention that is that this is going to be it has been an extraordinarily stressful run for your staff um they've done an amazing job unfortunately i've had to call your administration um at all hours on all days holidays weekends and i always cringe when i do it um it's i try to alternate between people because i know how disruptive it is and how stressed they are um this is a tough time it's something that you know none of us are used to um i know that you know none of us signed up to undergo this intense workload but we're all doing it and you know my uh highest accolades for all of the staff at the dartmouth public schools uh administration on all levels from the principals to their assistance within the schools administration of bush street the nurses the nurses are on the front lines of this they're having to deal with the students the parents the staff they're they're all under extraordinary stress so um i worry about them all um as we face this break which is not unfortunately i'm not for seeing as a break for them um and then that they'll face in my opinion i think that you know irrespective of whatever it's a public or private school as their families expect them to take some down time and hopefully spend some time with them that they'll be facing this considerable stress as well i have to mention all this because mental well-being is a public health concern and you know i've seen it within the public i've seen it within public businesses as well and it's it's real it's devastating um it's important for us to recognize that and um i wish i had a magic answer for you or some sort of silver bullet except i don't um we're in it you know through the thick of it and um it's tough so that's all i have if anyone has any questions for me you're pretty sure perfect well thank you so much uh mr michard for for being here uh this evening and for some of the um the facts that you've put out before i turn it over to my colleagues just a couple of things that i that's i just want to bounce off while they're fresh in my head is that i think you hit the nail right on the head when you said you know unfortunately the your your administrators are you know the foreseeably they're gonna get those calls on christmas eve or christmas day of having to contact trace people and contact trace students and i think that's one of the reasons why we as a committee felt this was important to come together this evening to have this discussion around covet 19 and about whether or not we should look to um go to a remote uh schedule sooner rather than later with that is do you foresee any um possibility of dartmouth participating in some kind of community testing i know i saw a kiosk or a key today for the city of new bedford and they're going to be offering covet testing for city residents at the airport uh this weekend i believe i know for haven has been doing it as well as a cushion it has been offering uh community covert testing do you foresee because i know like you said that has been you anticipate that being a concern and rightfully so that and good good for you i gotta say for trying to see if you can get an appointment at the whale's tooth parking lot and look what happened um that they all filled up extremely quickly so do you just just out of curiosity and for everyone watching do you foresee anything like that happening in dartmouth i'm glad you mentioned that i know that you know fair haven is um doing testing i know that a cushion has been doing the testing longest testing comes at a considerable expense and um there was a webinar yesterday i believe some of the um personnel at the dartmouth administration within dartmouth public schools may have attended um unfortunately i was interrupted too much through it to get anything out of it but what i've heard is that a lot of the communities that are undertaking some sort of testing program they're funding it through cares cares expires december 30th um i asked a question what do you plan to do when cares runs out in you know two weeks or so um they're gonna go seek local funding and then i think long-term hope for fema reimbursements um testing comes at an enormous expense uh samples can run you know all the way on up to about seventy dollars per sample and when you start processing hundreds and thousands of samples um you quickly um i believe probably within hundreds of samples you're gonna run into procurement and you're going to have to undertake procurement uh procedures and that's going to slow down that um service as well or that offering i know that the kiosk or i bel i should say i believe because i haven't seen actually paperwork to accompany it but i believe that that kiosk or that airport testing may have something to do with the stop the spread um i've heard about one of the stop spread programs moving so um okay you know i know that seven hills is offering and um also at the greater community health center in new bedford as well um so there are some obstacles while it does seem easy to offer testing right up front there are a number of things that you got to consider first and foremost front and center is going to be the dollar signs in the community as large as dartmouth um if you know i look at just the you know gross numbers and you know multiply that by by the unexpected cost per sample um we're talking hundreds and hundreds of thousands of dollars potentially not including personnel time and other expenses and then when you start running that out across the surge and um across still many many more months there's going to be a high demand for testing i believe because the vaccine while it's rolling out we i think there's a headline in today's south coast about the first nurse receiving i think was what i saw receiving the first dose of covid uh vaccine um we're going to be in the thick of this because phase two and phase three the latter part of phase two and then phase three is really where we're gonna need to be um when we really start seeing more and more people vaccinate or the potential to vaccinate more and more people depending upon the buy-in of the public's trust so um you know there is you know for a community like dartmouth i don't know what i would estimate for a budget i wouldn't feel comfortable but you know you could be looking at millions of dollars um actually um and with cares running out you know where is that money to come from i'm not going to speak on behalf of the finance director but i know we don't have that sort of um resource of cash to tap into moreover um knowing how long it took us to receive fema reimbursement from superstorm sandy and irene um we waited i don't want to say i don't know was it five or six years in one of those instances so that can be a long time to tie up you know fiscal resources especially as we're entering a probably a significant economic downturn for government agencies in the commonwealth and likely beyond um so that's the first part second part is is that you know we have to have you have to have personnel assigned so if you contract out then that's going to bump up the cost per the service you contract out you know do you want to make sure that this is exclusive to dartmouth residents um it just keeps getting more and more convoluted um and then the other problem is if if you're gonna put financial resources into this then you want to make sure that these financial resources are supporting something that are providing a benefit in other words if you're spending that sort of money we better be getting results back in you know one to two days to get results back to the six to seven days and spending possibly tens of thousands of dollars over over a weekend uh leading up to a holiday and those results don't come back for seven days would be infuriating to me because that's money that was wasted on stale data when it came back that doesn't provide us with the public health tools to um try to prevent the next generation of the disease so um so we are continuing to monitor i've talked to um one health care provider today to find out you know how available is testing within your provider group i've got a call into another um we know that there's still access to cvs and again it goes back to the whales tooth parking that you know it's been purported that you know they're going once they get through this new system of buy appointments they'll be back up you know to conducting significant tests per day and possibly without the weight in that long line so i think it's a situation that we really have to watch and monitor right now and as we know that there's a lot of talk about you know uh governor baker dispersing some test kits to some of the schools in the commonwealth um you know seems like some of those it seems like those would be an earmark for um more um densely populated communities but was certainly you know as we've seen throughout this uh pandemic since the onset everything is fluid and thank you mr michonne and what i've noted is is that um my new statement is at this time so everything i'm saying is at this time fair enough doctor jenkins thanks for all this mystery show um you know i want to make one point and then also ask you a couple questions um one you know it's great that i think i'm on our campus emergency response team and from what i understand south coast has signed a partnership with the broad institute which should speed their testing results which is great except we took my son to south coast health and we got a bill after we did a covent test which for many families right we're in an economic crisis right it's just not tenable right so um there's some frustration here that the free testing site run by the state is not able to put through more people because that's really what we need my questions for you are related to the campus testing project which has gone pretty well it's been asymptomatic testing um so it's two polled one um what impact will the fact that campus is closing testing essentially for a month um have on the one hand i think are there it may add to that case drop we aren't we don't have a ton of case out of campus but because we're not testing we're not identifying cases and that i think will also put pressure on testing um i know there are students faculty staff who were going there for testing who no longer can go there so what impact will that have on the town and then second we've had a pretty well oiled machine on campus i get tested there regularly once a week i am in and out of the door in five minutes there is i think one time i waited for one person in front of me um has has is there any capacity for us to pursue a partnership um with the university related to testing for town residents um we are going to be contracting out which is a cost for our campus so i don't know if there's any potential for us to cost share and there has always seemed to been appointments when i go look for appointments to do my testing so what impact will the stop have and is there any potential for partnership there so the decline in testing that we're going to experience at the university or expected to experience at the university as the semester ends is going to most certainly increase our percent positivity in dartmouth because we're going to lose you know a projected i think there's what about six to hundred students that are residents on campus and those students that have to be on campus for in-person learning such as labs um were being tested our positivity rate was 1.9 which i think was bringing down town numbers yes right but it's also going to remove you know probably a you know a fair number of tests over that 14-day reporting period that the state uses each week so you know i believe that will um it's going to drive down the number of tests um and you know also increase our percent positivity um but time will tell um you know because massed within the total number of tests conducted in the last 14 days is other surveillance programs outside of the university we know that there are surveillance programs in a lot of congregate living facilities um that are um you know getting quite aggressive with their uh testing um to try to you know either keep it out or to try to head off a uh outbreak um as far as partnering with the university on their program um you know i haven't heard of any capacity we certainly can't talk to the university about that um i'm not you know again it goes back to you know first and foremost the resources while it does provide a great opportunity in terms of the location um especially with the the uh the really low activity at the university but you know we have heard some um discussions that the university may be um they they started out slow um which is something i've always said you know it's better to do to start out a little bit slower with all of this and let out slack than it is to undo damage so you know i've i've heard all sorts of things i haven't heard anything final um certainly if the um on campus resident population doubles um you know that may impact their ability to you know collaborate with the town but you know i can certainly reach out and ask but the big thing is going to be um i i think the finances first front thank you mr miesha anything else dr jenkins uh anyone else okay not for mr michonne but i have i have other thoughts after he's we're done i'm good chris with uh i'm good with mr misho great thank you mr nunes appreciate it i i think i think i'm good i'm kind of processing it i just i i apologize my son just popped in um yeah i just really appreciate your your thorough sort of explanation and detail into all of this i i wasn't i wasn't um yeah i wasn't sure what to expect and i've done some research and i just think that you were very thorough and i appreciate your um i appreciate that so um i don't really have a question i just want to thank you for for your time uh coming here you know to our meeting and also all that your all the time you're putting in um for the the safety and wellness of of uh public health of our community so um just always grateful for for you so that's all i have chris at this point thank you mrs emerald this is wait yeah you know i think i'm um also you know processing and i want to echo what um my colleagues have said thank you so much for you know coming in and i really appreciate you know expounding upon the uh the stress that our admin you know across each of our schools are experiencing and and talking about mental health because that's such a key point of all this you know as well as just you know the amount of the huge amount of work and the added stress you know and then you know we see an end but it's certainly not you know the back seam but certainly not you know happening in the next couple weeks so we have to you know kind of heed that and make adjustments so um i appreciate everything that you filled us in on thank you very much yeah so uh i will echo my colleagues chris uh thank you i actually learned a lot from your presentation this evening um a lot about the state of where we're at with public health in the uh town of dartmouth it's just as well as just looking to the future and what the fut the immediate future in the next couple of weeks holds off for us which is a lot of uncertainty um so you're more than welcome uh to stick around um but i understand that uh you know you probably get very little time to yourself these days so i feel free to um you know drop off the meeting but i did want to take this opportunity on behalf of the the school committee to really thank you and also just for not only for tonight but for everything that you're doing for this town and for you know keeping the uh our town members and our students and faculty safe uh thank you mr oliver and you know you know i appreciate the uh you know the good words from everyone from yourself um and i just do want to note that um you know unfortunately i'm the figurehead for it or the uh the person in front of the others the computer camera but it's not possible without you know all the contributions um of everyone the nurses at the health department um you know maura interacts with you know so many of the nurses at the school system uh the administration within school systems um all the nurses behind mora that you know nobody even gets to hear about but the wonderful things they're doing um all the things that are happening within our town within our fire district chiefs helping out on this uh ems dc tv kyle costa with the police department um you know the support staff at the health department um you know melissa medeiros the personnel director all of the school nurses throughout all of the public and private schools in dartmouth and um umass dartmouth do an extraordinary job bringing their students back which is part of our community um and i'm sure i'm leaving out someone um and you know as well as all the administration here uh tonight and i know i mentioned the school nurses but again the school nurses at dartmouth public schools so thank you for that but um on behalf of all them thank you yeah thank you very much i appreciate your time thank you so much sir take care and happy holidays thank you youtube so with uh mr mishad's presentation with dr gifford's information that she presented this evening i'd like to turn it over to any of my fellow committee members for their thoughts i know one of the one of the pieces uh that we were talking about or that has been brought up with some concerns about whether or not we should um switch to a remote learning model sooner rather than later um as well as thoughts on um you know after january 1st about you know starting the year remotely with the staggered start i know that's something that the new bedford public schools recently voted on and approved yesterday um so but we're dartmouth and i i'd love to hear from what any of you have to say and your thoughts on all of this mr nunes thank you mr chairman i think at this point in time we should just steal the course that we have okay uh you know i think you heard mr mitchell say that you know this thing's coming into it's not coming into the school per se because you know of students it's just you know what's going on out there so i don't think us you know our schools are not a spreader as i heard from him uh i think we steer the course at this point in time if something happens and we have to shut down later then we do that and again as happened in march you know the governor took it out of our hands and so be it but i think at this point in time we wait and see what happens you know if we end you know if there's a surge when we come back in january and we have to shut down for a week in january because of the holiday search then we do it then but at this point in time i think we keep our students in school more than you know the more that they can be you know in school face to face you know the better off they are the better off the teachers are you know everybody's learning everybody's teaching so that that's my two cents on the matter thank you very much mr nunes dr jenkins oh i am i you know as with last time i don't i don't know what to do here you know i know the huge costs that are on both sides of this equation um i am deeply concerned about kids being home particularly younger kids but i'm also deeply concerned about the rate of community spread i know that a lot of people i've heard from a lot of people i know we're in this boat we signed up for hybrid learning when the rate of community spread was maybe about five cases ten cases a week one thing to send your kids to school to send your partner to school when there's five cases a week in a town of 35 000 people it's another thing to send right um your kids who may have medical issues your staff to school when we're seeing community spread like we do um personally i am not particularly inclined to go remote before the winter break um i think we only have a few days left of in person because i believe we have professional development on the 22nd so that leaves us with wednesday maybe a snow day a fully remote day on thursday friday and monday right but i am also inclined to tell everyone in this community that they should leave for winter break prepared that they may not be coming back in january because if the rate of community spread does not decrease i don't think i can in good conscience continue to send people and kids to school um and i expect um we saw a surge at thanksgiving um you know the coronavirus is now rampaging through our community and people are going to get together again for christmas right and so it's going to be throwing fuel on a fire so i strongly suspect this is my hunch that we're going to see some more roll backs post christmas in the states um as has happened in other states our hospitals are at capacity um and as much as we don't want to do anything right we can't continue to send sick people to hospitals that have no space so i'm inclined my inclination personally right now is to continue where we are right now but to have everyone plan for being fully remote after the january break and with that when when do you think a decision would be made to let families know dr jenkins regarding the uh the winter break i don't know right i do i do want to see some more numbers um which is why i don't i don't know i could be convinced differently i don't know how i would vote this evening um but if i don't see numbers you know serious indicators getting better in this community in this state um i would i would i'd be willing i mean everyone's gonna have to work over christmas bake doing contact racing and i mean i'm not going anywhere over over winter break i'm staying home with my family i'm going to do the right thing so if we have to have an emergency zoo meeting we do and that's when we call it um i'm fine with that but i'm just not i don't think that we're going to be able to come back in january thank you uh mrs waite yeah so i've been struggling with us you know i think ever since the last meeting we had it's been you know it's been tough and my initial inclination was to say you know friday you know monday why would we bring them in for that one day but now you know in retrospect you know i think of the elementary students who really do need that i mean everyone i think having closure again it's i doesn't seem to get worse right before christmas and i you know i don't want to pull the sheet underneath you know rug out from under our teachers who've planned out the remainder of this semester if we can you know or this time frame before the holidays if we can avoid it and i want our students to go in and you know give their presence to their teachers and you know have that finished like i think that's really important because mental health is so important with that said part of the advantage would have been to uh allowing students to stay home and this is where i struggle on that friday and monday and i say just so we could balance the cohorts and you know they'd be out if thursday's a snow day is that what would ease the contact tracing pressure for people right up against the holidays so i'm acknowledging that so it is a tough thing but i can say that you know especially after listening to mr mission i i think we have to be prepared you know for that full remote after even if you know even if it's two weeks um and i i think we're gonna have we're gonna have to have a meeting you know through that in some time during our break if we don't decide next monday when we have a schedule a scheduled meeting but i'd like to see that we give staff time you know i don't want to be saying you know you know on a monday that you know you're going to start on a wednesday or you know remote i just i would like to see our staff have advanced notice and again anything we can do to avoid stress for our families let them be prepared and for our staff is just critical that's how i so but it's it's tough it's tough thank you mrs white uh mrs amaral yeah i uh i i'm really not going to say much um different to what my colleagues have said i was on a call earlier today um while i was listening to the board of ed you know and they were talking about some some uh changes they voted on and some other stuff related to time and learning um but there was a lot of discussion from some of my colleagues um in the field around just what shannon mentioned just the mental health of of our students and how um you know we haven't even you know we had ross on and he certainly looked a little bit um through the ringer you know sharing up with us his uh school improvement plan and uh he he mentioned that you know that we complimented them and all of that and uh rightfully so all the work that everyone's putting in um but he noted and i'm sure all of our principals can note that the um you know the students needs are ever present you know i've over the course of the last several you know months since the beginning of this um unfortunately the um uh child protective agencies have have you know the the calls in about about abuse and and and the galactic are significantly down um and that is is is just really scary that on top of what they described uh today on the call is the the the um tsunami effect of of what we're you know we haven't even seen you know we hearing it from ross we know what happened kids are coming in every day we see it within our own families um but isolation and loneliness is just doing a toll on everyone in our community um and it was described as a tsunami like with the way that the nature of ptsd and the trauma that we're all experiencing is going to come out eventually and it hasn't happened yet to the level that we're going to see it [Music] i have my own son who has significant special education needs and i have seen him um when he was home you know i i don't want to say regress but just frustrated and just so confused and so unable to access any supports and services and he has a supportive family i'm lucky enough to be able to work from home um we were lucky to have lawn mowers that work in the backyard to occupy his time a lot of the time and and just you know but i i feel like i don't know what i would vote on either i mean i would couldn't say that i would support closing the schools currently because on the other hand i pray every day that i can send my son to school so i don't think i could have approached it and voted a certain way i'm concerned about the numbers i'm concerned about our students i'm concerned that we we need to have a plan um and so i say all of that sort of in line with my colleagues and that i i'm inclined to be agreeable dependent upon whether or not our numbers go up or if they don't go down uh to be agreeable to starting the year remote you know in sort of that quarantine after our i'm scared concerned i'm just concerned about our teachers i'm concerned about our students so anyway i just throw that all out there blah yeah i i would be inclined to have that discussion and and make sure that people have um adequate time to prepare to go back to remote if if we did vote on that uh but i don't know right now that i would sit here and and support a vote to vote now on that i would i would want to wait to see a little bit um to see about our numbers uh because i to john's point to shannon's point you know we're i as much learning as we can get in person um is what i'm in support of as long as it sort of aligns with the safety of our community um i don't see it getting better but at this point i would i would like to sort of see what we say maybe monday or if we have to meet in between as well so thank you mr zamarrall um to that point um you know i think our numbers let's face it if i'm a realist i don't see our numbers getting any better after christmas or after the after the holiday season um i would like this committee to come back next monday prepared to take a vote on whether or not we should look to close school or not school close school early but keep school closed on that first week that we would typically be returning to do a full remote session i'd like the committee to be prepared for next monday to have that discussion and whether or not we move forward with that because to tie and i'll come back to you in a second dr jenkins to um to push that vote off any longer i don't think it's fair for families in town uh something else with i'm also torn i'm torn right now with um because i can i can honestly see some the thought process behind looking to you know make friday the last day of school for in-person learning and we gained three days um you know as far as keeping the kids keeping students home and then having that monday and remote but i can also understand the equity issue so i'm struggling with that because i know i'm gaining three days of um you know remote learning and quarantining or staying away from each other in the schools because quite honestly i firmly i firmly believe there are asymptomatic students walking around the schools right now as well as staff members i i can almost say that you know it's just my opinion but without a doubt that there's a symptomatic students and staff walking around the schools so gaining those those three days there may be something there especially when you hear mr misha talk about uh contact tracing and social emotional well-being with students faculty and staff and i i hear from i hear from families i hear from teachers and even students that the the concern and burden that um that goes on and plays out in their mind especially with everything that's going on right now i know this is taking a huge toll on our students our faculty and our staff so right now i'm honestly not sure i guess i will um i'll go along if that's the committee's pleasure to keep the schools open through uh through tuesday um but dr jenkins so i just want to bring up a point that ms waite made at our last meeting that um i think we need to give families more advanced notice than pulling the plug right now because if we pull the program now families are going to be scrambling for child care and i think that it is 100 percent going to lead to families sending their kids to other families homes and the intermingling of school of kids um i don't think i think is going to make the community spread worse if we pull the plug on schools right now than if we if we if we wait if we say now on i i agree that on monday it would be great for us to make a decision on monday because we need to we we roll into winter break and that gives families some time to plan for what they will do for that week if we pull the plug right now families are going to scramble and it's not going to help i would also like to ask i i hesitate to ask this because i know how hard our administrators are working but my concern is that our numbers partially our population is the highest but our numbers are highest at the high school right in part because we cannot pod our high schoolers our high schoolers are also most able to handle fully remote they are more autonomous learners than any of our other kids um and so i would like to hear i don't want to put her on the spot tonight but maybe on monday night and perhaps hear dr gifford's thoughts about um doing some sort of staggered comeback after the break where we get our littlest learners in more quickly because i think that's the biggest burden on family we're able to pod those students the easiest and they are you know per medical research least likely to um there's some debate about this but maybe um less likely to spread so i don't know that i would support that i just i i would like to hear and again you know give dr gifford some time to think about that whether that might be possible thank you dr jenkins mrs waite yeah i have a question that's uh you know a little on a sidebar as you know i've heard some feedback from families who have students in virtual particularly the elementary school um and you know and i think we all received an email you know to that to the question of students who are being added to that you know to the virtual school that's being offered but you know by dartmouth teachers and i guess that's kind of gets to be a question are we going to cap that like how do because that that becomes a little you know again to you know dr chen's point earlier is you know certainly we've seen when people first made those choices the rates were a lot you know less you know concerning you know then certainly we're seeing that increase so are we capping as those classes especially you know again tech is a different entity you know the high school is a different entity but we're looking at our elementary are we capping those dr gifford are we so we're keeping and is so is there a point where because it are those numbers continuously increasing like or are they kind of staying with just a few kids coming in from quarantine no they've been about steady we haven't capped we're not excluding anyone sometimes people ask for specific reasons such as significant health reasons or something like that so um it's it's helped kind of study in and out a few here and there but not too bad okay well that's that's you know that's good to know that there isn't like a huge surge of parents who are trying to you know which i might you might expect to try to shift into that program so i appreciate it and then you know to uh what dr jenkins you know had said i you know again i i the stagger start certainly does make you know to me a lot of sense as well if we can kind of consider as we look at the dates um you know for january as part of our thinking next you know next week um mr oliver i think that would be you know could be again part of our discussion it's i i agree with her you know rationale they're bringing in our littlest learners and almost you know again like replicating to some degree what we did in the fall i think would be helpful thank you mrs white mr mishra did you have your hand raised yes sir um i would just like to add one more complexity uh to the weeks ahead and i promise i will be brief so thank you for taking me after the conclusion of my discussion earlier um winter sports have now started um you know i know that there are some safety protocols but that is certainly going to add a layer of complexity um to the delivery of you know your ultimate goal which is education um you know we did see with small sports that there was um a lot of contact tracing uh so i fully expect that with basketball and hockey we will see the same again um and likely more because in the fall sports we were still you know experiencing lower numbers so the potential is much greater now so um i just wanted to add that because i did not note that earlier thank you no thank you uh anyone else missed the news yeah thank you mr chairman um for you real quick to mr kylie since he's been kind enough to to sit through all of this uh with the school clothes you know for you know a week and a half type of deal are we going to be quoting unquote deep cleaning all the schools over christmas vacation well so mr nunes we have um some scheduled activities that we'll be we'll be undertaking over christmas vacation including changing filters for hvac units where we wouldn't normally do that at this time of year so we'll be doing that we'll be doing a clean uh that that we normally would do during the holidays there really isn't a necessity to do a deep cleaning um beyond what we would normally do we're we're pretty much deep cleaning nightly you know we're we're using those electrostatic sprayers every day in the classrooms and cleaning everything um so i mean we we take every vacation week opportunity to sort of do a more thorough cleaning to a school building than we would have a chance to on a nightly basis so we'll continue to do that plus some you know additional measures like like the changing of filters uh also the second question either the doctor give it or get back to mr kylie if we just start changing some of these some of these things around have we got a in kind of a basic yes or no and i know we're an open session but have we got some union issues that we're going to have to iron out yeah okay that's what i thought let's say it's not as easy as people think there are many complexities to remote learning there are people that do not work there are people that may not receive paychecks there are bus um contracts that people are not working this is much more complex than people think yeah okay thank you and i guess my last my last concern because it comes even if we go remote and even over the you know the holiday break type of deal you know and more so with the high school i mean i think we heard from mr tebow and somebody correct me if i'm wrong but his comment to us was that the high school students had really stepped up and were doing the best that they could with the wearing of the masks and in the social distancing you know come out you got to go left you can't go right you got to go left even though maybe you're just going next you know taking the you know following all the uh the the ways you know the travel ways through the school type of deal but my concern a couple of my my concerns becomes if these students aren't in school you know they could very well be hanging out with their friends that you know again some of them maybe have come back from college so you know you've got you know that type of that type of a situation and you know let's be honest i go by the high school on a saturday or sunday and you're seeing 50 60 kids out there playing soccer no masks playing football no masks no social distancing nobody social distances uh we got some you know they're not for argumentators like nobody's following rules outside of school so that becomes you know my big concern and that's why i'm saying you know sit here and as much as we can keep these students in school thank you mr chairman thank you mr nunes so yeah i appreciate everyone's time everyone's efforts and comments here just a couple of takeaways from this is um you know i i was kind of torn um going into this as far as closing early but i'll go along unless someone has a motion i will go along with keeping the you know keeping the schedule as is and moving forward uh through the regular holiday break but as far as after the holiday break um let's plan on having that discussion next week um to to mr newton's point as far as things being you know a little more complicated than what they appear on the surface um i will say this to that uh i will say that to me safety is paramount i could care less about union issues about other people you know getting involved with this safety is the number one priority when it comes to students in this district including my own student so as far as anything else goes i'm looking at data i'm looking at statistics and i'm going to do what i think is right and is in the best interest for students not for anyone else other than students um unless someone else has any other comments uh we will uh we'll see you all right um comments questions concerns for the committee miss paul um i i just want to thank you for calling this meeting i think it was really important i think that there was great value i learned so much from uh chris misho and um hearing from all of you like i said i was i've been struggling with this um on some level i feel that inevitably we're going to vote and it is what it is but um i just want to thank you for calling this meeting because i think it was important that we had this discussion thank you mrs emerald i just want to mention another thing um mr noone's point i still um recommend that the the structure the schedule that the students are engaging in um really supports that social emotional i was on the board of education's meeting as well today and the social emotional issue is humongous they are promoting as we know more and more in school as much as we can um and i think about the students that are in school every day now our special needs students if we went remote what would happen with that um and the services that they're getting with the ot the special speech etc has been extremely difficult in any remote situation so um just those things to think about as we move forward sure thank you very much dr gifford chair willing to maintain a motion to adjourn jinx john emotion by dr jenkins second by mr nunes on the motion any further discussion share hearing none all in favor hi that's right roll call because we're remote oliver yes shannon jenkins yes kathleen emerald yes mary wait yes john nunes yes meeting is adjourned have a wonderful night everyone we'll see you next week good morning thanks everybody thank you um you

18 and she has this to say I would like to address and comment as a concerned student on the possibility of change in online school schedules for the 2021 22 school year I'm a student at John F Kennedy High School and in my 11th year the effects of the covid-19 pandemic has been effective to the new ways of learning for students across the globe for John F Kennedy we students engage with teachers on synchronous days that include from 8:30 a.m. to 2:35 p.m.

to 2: p.m. where we will collect blankets and beds and toys for the dogs that are less fortunate in shelters to keep them more this winter if you have if you would like to participate make sure to meet us in the front office Park lot and bring your masks thank you guys thank you Mr Vasquez um I'm going to ask uh Miss uh contras to uh give her report for Gladstone High School this week Gladstone High School celebrating our winter Spirit Week virtually last week members of Gladstone's ASB class began planning a project that will help members of the homeless community in January students are persistently working on serving others in need while also following all the LA County Department of Public Health protocols Gladstone is very proud of its students serving others last week members of Gladstone interact Club donated kid packs to Z a PD the packs of coloring books crayons and candy canes will be given to any child that may be displaced during the holiday season we are proud of the work that Miss Dara Elliott and the interact Club has done over the holidays to make our community better gladson has been surveying students in the introductory classes of our career classes and students have been reporting that they enjoy the firefighter class and EMT classes that are that are new this year they credit Mr Mario Guera for making the class interesting and teaching them skills they can use to help others in real life teacher appreciation month finished the last week of November we will be having a Chick-fil-A fundraiser December 16th to raise money for the homeless our ASB class has been networking and reaching out to other schools in the league to improve our school our ASB students are putting out more workshops to help our students stay organized during distance learning on an on campus conditioning for football started last week and we are looking to start other teams and activities when stable cohorts are ready thank you thank you m contz uh and bringing us home Mr Arenberg uh report for High School good evening board members cabinet superintendent Ortega last week we celebrated the accomplishments of our students at our first trimester Awards students were acknowledged for academic achievement student Excellence GPA Awards and attendance also a Junior and senior student was chosen for student of the first Trester over 75 students received awards for their achievements today we continued our application process for model continuation High School the visiting team interviewed parents commune members staff and students all groups had an opportunity to share some amazing educational experiences and their involvement in making Sierra High School the best it can be that concludes my summary thank you thank you Mr arkenberg I appreciate that um I'll go ahead and uh give my report um first and foremost I would like to congratulate uh board memb Rodriguez Peña on your election to serve and represent our isua community and to board member Bo um for the same thing uh for your election to serve and represent our isua community I look forward to collaborating uh with the both both of you moving forward I would also like to congratulate uh board president adanes uh board vice president agreer and board clerk uh bo um and same here I look forward to collaborating uh with you congratulations uh to board member Cruz Gonzalez on her uh csba presidency uh Miss uh board member Cruz Gonzalez I want you to know that your advocacy and your leadership do not go unnoticed and we are very fortunate to have us to have you uh on our isua board I would like to thank the many many many many people that came together this Thanksgiving holiday to provide food and resource to our community it takes such a great deal of planning and voluntarism uh to make events like this happened uh and the fact that we had several uh from um for our community from supervisor police uh to assembly member uh Rubio uh the city um churches just so many people coming together it just really speaks to the commitment uh to our community I just want to show my gratit my gratitude uh and my thanks uh for that lastly I would like to report um that the Board of Education uh has requested U that the district move forward with surveying all staff and all parents of our district in terms of their thoughts uh and ideas around school closures and school reopening we look forward uh to building a draft of the survey and sharing it with the Board of Education uh for feedback and timelines thank you that is it for me tonight good evening uh Board of Education um I just I'll be brief I want to congratulate our new uh board member board member Bo on um your election uh also congratulations to board member uh Rodriguez Pena on your reelection and lastly congratulations to board president adanes board vice president Greer and board clerk Bo on your new positions I wish you all the very best and I look forward to working together for the uh for the benefit of the students staff and community of isza thank you good evening uh I would also like to Echo U my congratulations as well to um our Board of Education members for their continued contributions um I would uh I'd like to share that last week I was invited to attend uh the slaon middle school femineers after school program uh this is a program that was created by calply uh Pomona College of Engineering and and the goal of the femineers is to inspire our female students to pursue majors and careers in the stem fields and currently this program uh our middle school program has 17 young women in the femineers uh they meet virtually and they learn about Robotics and coding and this year uh the project that they're working on they are designing and building and coding an original animated interactive project um I've shared a few weeks ago that Cina Sunrise Rotary um provided some uh donation uh for this program um they donated tool sets for the students and supplies that's what the donation uh went toward but in addition to that the rotary has also um been um connecting our um femineers with women who are working in the engineering and Computer Sciences to share their experiences with our students and this has been an absolutely amazing opportunity and so last week when I attended there were two guest speakers um Gabby sepa Rizo is um a calply s lispo graduate and currently a civil structural engineer who works for Chevron and also Leslie Gonzalez is a cal Pomona graduate um who is a software engineer for a clothing designer so both of them were able to come and share they were guest speakers and share about their experiences in the very specifics of their work in the engineering field they talked about their college uh experience and journey and it was just truly inspirational um to have these women um really talk about their careers and their journey and how they got um they how they majored in that field and and what it really means to actually do that work um and it really does have a profound effect on our students um I wanted to just quickly share two comments that two of the students um made um one of the students uh said to uh to the two guest speakers I want to thank you for all your advice and how much you reassured me that I want to go into this field I really felt that the connection between all of us students and your empowering personalities I really appreciate that you made time for us another student said thank you so much for taking time out of your day to talk with us yesterday and share your stories of perseverance and hard work you have truly influenced and motivated us to do well in the future um I just really want to thank um the the Sunrise Rotary um and the engineers these women who have Gabby and Lesley who have um come and donated their time and um have connected with our students um just inspiring and investing um in our future women Engineers also want to give a huge shout out to Don Hawkins who is their slossen uh teacher for her passion um and creating opportunity for our young women to pursue science and engineering careers thank you um thank you board member and superintendent I want to Echo with my colleagues um thank the um two board members on a successful um campaign and election and just a um state that looking forward to collaborating with you in the future and continue to be impactful for our district and the serving our community um additionally I want to thank Maria our director of nutrition services and our entire nutrition service team for that Stellar turkey giveaway um production that we had I wanted to take the opportunity to thank the members of cabinet also who showed up to help in the code curls fell but you know but we are still excited hands were code um but also I want to thank aea and CCA as they were there um their leadership team as well as their members also out there on the front line serving and lastly I wanted to personally thank both Robert and Jose as you guys all know we've been without a director of Maintenance operations since the end of October and those two without question have been my right-hand man and have um stepped up and been offering to be of assistance at any time so thank you you know what I I wanted to go ahead one thing that I forgot was I forgot to thank the asusa auua Rotary Club and the interactive clubs from auua high school and Glend uh sorry right Gladstone High School and AA high school and Dana Mitchell that came out as well and worked all day with us um when we had the few uh the turkey distributions and to all the volunteers um at this time right now where people um need the most you know we we um we're we're doing this and with with the help of asss Unified School District moving on in our agenda 10.0 General functions go ahead and start with 10.1 certification of signatures resolution number 20 aruro uh yes this is just a uh needs to be updated uh since we have uh new roles and new positions in the board uh to get signatures um to update the form great thank you do I have a motion to move forward 10.1 make a motion to approve we have a first by board member Yolanda Peña and we have a second by board member Sabrina B do we have any discussions seeing that we have none let's go ahead and cast our votes and we see passes 5 moving on to 10.2 School reorganization update we have Miss LaTasha J thank you board president so the school reorganization team has held two of their currently um scheduled of their four meetings um with our third meeting scheduled to take place tomorrow during our first meeting we discussed the why behind the reorganization emphasizing that we did not want to tie the reorganization tied to um budget AR cost saving measures um we all know and understand that um the potential um budgetary savings that we could realize if we close the school but our focus on the reorganization is tied to maximizing the capacity of our sites during the 023 school year we had 20% of our facilities districtwide unoccupied fast forward to today many of our sites are currently utilizing less than 50% of their capacity after outlining the why we introduced the four pieces that would be the basis for the models that we presented going forward the first piece was The Proposal the proposed model the second piece was the model as far as how it be implemented over the next five years the third piece the possible programmatic drawbacks and the fourth piece was the possible programmatic benefits after further discussion a consensus was drawn to add two more pieces that would be the Baseline for all of our models and that was the staff needed to support the proposed model as well as any potential budgetary impacts for those models during our second meeting we presented model one which was called the alll model in this model it proposed the closing of two schools the model would include one traditional Elementary tk5 one traditional Middle grades 6 through 8 four tk8 and two Traditional High Schools after reviewing and ensuring that all understood the model we unveiled the proposed remaining two models which will be further discussed in tomorrow's meeting at 6:30 and so in model two which is called our tk8 and high school model that proposal includes five tk8 and two traditional high schools and model three which is called the all level 2.0 that is five traditional Elementary tk5 two traditional middle schools grades 6 through 8 and one tk8 with two Traditional High Schools we noted to the team that all of the models could include one Traditional High School instead of two Additionally the question was asked why are we choosing to phase this out over the next five years instead of just doing that now and the thought being that those that are currently enrolled in grade three in the 2022 23 school year they would have the opportunity to promote from their current School of enrollment during our fourth meeting it is our goal to receive and allow input on possible pros and cons of each model individual opinions along along with sorry time with exploring proposed changes to our models or even receiving recommendations on other models thank you are there any questions yes I have a a few questions um and and comments uh thank you so much for the for the update uh I was able to to go back in um and watched the the meetings that took place and so uh grateful for for just the work of the whole team uh those on staff and also um those just out uh in the community I'm grateful for for everybody's input um and suggestions um I I appreciate that right here and now we have this update that's coming through where where we're kind of uh you know informally sharing out some of the things that that were discussed can we can I suggest that uh that we bake into um these updates here um a way to more formally share out some of the things that are discussed for example I know that you you had uh some of the PowerPoint presentations uh that were there that that laid out graphically some of the things that you you describing um I think it would be helpful to include some of that here at these meetings um I I know that those meetings are public and everybody is able to to attend those as well but but in this update time and space I think it would be helpful to to graphically display that um as well um and would even love to know um you know when and how um is is their best for there to be um board interaction with with some of some of the committee so so um don't know if that can be scheduled in at a future board meeting where there can be just time for for us to be able to speak questions and hear directly from some of the other folks who are on the committee I think that that's something that would be um valuable um as as well as we uh move forward um for sure I most definitely can make that happen and if I could just make one correction I stated that tomorrow's meeting is at 6:30 and it's actually at 5:30 but yes thank you does anyone have any questions or anything they would like to um to say share I I would like to share something I I I would like to to thank you uh Miss LaTasha Jamal for you know for this um and I I agree with board member reer I think the Powerpoints would would also um to be included would be beneficial and I'm grateful for for this opportunity for the reconfiguration um I'm sorry School reorganization update um because looking forward I I think it's it's something that we do um need to speak about and we need to be transparent and be able to do what's best for our students and like you said Miss LaTasha Jamal it it's we need to look at it from an angle of um not just budget but also programs and how it's going to affect our students overall so thank you for that moving on on our agenda we have a excuse me 10.3 discussion of board committees mrga would you like to go ahead and start that absolutely thank you um you will see you will notice that uh on today's uh board agenda uh there are several board items uh where the Board of Education will be appointing uh board member uh board members uh to represent uh certain committees uh that we have throughout the district uh in the attachment on on this uh particular um board agenda item um I have uh separated out into two groups uh two two different types of uh committees uh so at the at the top half of of the sheet uh we have five board committees uh that I have outlined uh there uh where I was able uh to research and get firm um information whether that was through a board action whether that was through board minutes um and uh really get a really good understanding of of the Committees and those are the five that are outlined there so golden golden days parks and wre uh County committee on School District organization uh Roop and laxa um you will notice that the first three Golden Days parks and wreck and County commit committee on School District organization uh all have uh an expiration date of 12520 uh or just prior to that so those three committees uh will be coming forward here uh for the board to consider um in terms of uh board member reps on these committees you will notice that the two the Roop and the laxa um those are not on today's uh board agenda uh because uh the Roop is a two-year term and so that does not expire until 11:30 2021 and uh laxa doesn't expire until 7121 U Miss Cruz Gonzalez um yeah I think I don't know what happened but normally last day we do it at this meeting so I think things just got off schedule so I mean not I'm not saying right now but I think in the future if we can get it back on schedule that would be great th% thank you for that um so those are the Committees where again uh we were able to piece together uh some real solid uh information uh then you see a dark line there going across the uh spreadsheet and underneath you will find five uh additional committees um where um there a might have been some information uh but it's not concrete or clear uh or B there's some missing information or gaps of information and for one of these committees uh it's here because it's brand new uh it's something that we're bringing uh forward uh to the board of education and so um it would be it would be beneficial uh to get Direction in terms of the uh committees uh below the dark line uh in terms of uh what we see um as far as is it is it one board member is it one board member an alternate is it two board members uh is it a one-year term is it a two-year term uh those kinds of things um and then I will make it a point uh to systematize this uh to make sure that it is it does show up on board agendas uh board minutes uh moving forward uh so that we can systematically Implement uh these committees uh moving moving forward uh board uh president arianis yes mrga I one of the things that you just um shared I I wanted to go ahead and bring up I think it's in um it's in our best interest as well to to have an alternate um in in in each of of the um with it the Committees um Ju Just in case that you know the individual is not able to make the meeting um there's an alternate uh for that committee I would like to go ahead and suggest that um one of one of the things um you just said right now the the F the the last five that um you have underneath the black line um you said one of them it the we had just brought up was the last meeting right correct in the last couple meetings and then we have the last one the wellness that um I have never heard of and is that something that the district has done before they they had board members attend it do they actually happen yes thank you for that question so uh the district does have a wellness committee um and per board policy um there uh is to be a board member uh on this committee um but um as far as as as I could research and see uh we have not uh had this uh it could be that we have and and it's in some notes somewhere uh but again I just could not come up with something concrete and so looking for direction in terms of these five uh committees uh in terms of uh terms uh that uh we see um for these committees and and uh what I would suggest is once we kind of Flesh that out uh I would bring those forward at a subsequent board meeting but then in the future that these would all come on uh at this meeting uh which is when we do our our committees maybe we can start off by uh looking at uh the Committees below and and should we have a discussion should these be oneyear terms or twoyear terms maybe we can start with that Mr superintendent would it be possible to share this document on the screen absolutely uh Kathy can you go ahead and open up that uh item and uh present the PDF or um I can probably thank you Captain so Mr superintendent the question on the that you posed is uh looking for feedback around the length of the term for committee service that is correct for the five underneath sure I I have a quick qu so I thought she was going to share the the actual document yeah I'm going to go ahead I'm going to go ahead and do that uh since I already have it up does everyone see that I need to make it larger or is that perfectly fine can you please make it bigger yes does that work or a little bit bigger a little bit bigger okay much better okay well I'd like to chime in I think um just kind of as a baseline I would you know I would be in favor of having oneye terms certainly um we can self-nominate or be nominated by our peers to um serve again on the committee just kind of looking at the the pace and the the depth of the work um but I think one-ear terms also gives us the ability to serve on different committees throughout our tenure I agree um I I agree with um Sabrina I do think I just I just need claric we should just clarify I think um generally in the past our practice has been if if it's if it's a board committee that it's just um I mean obviously we work through consensus but it was usually appointed by the president it wasn't like a and sometimes it was formal action sometimes it was just board appoint Bo president appointment um so I think that would be good to clarify in terms of that process I think it um that we should discuss this how you guys would like to move forward um I I would agree as well uh one year um would be would be good for one of the things that I had brought up at the last meeting is that um um you know just like we're we're we're we're asking you know for Equitable access to our students you know for our students I think it's important you know for us as well as um Schoolboard members to have Equitable access to the learning and the process of these committees and so therefore I do agree with the one year um but it's important that you know we're able to to to offer um to somebody that has not been in a position um but if the person you know does not want it the per you know I think it's important that we have this conversation um and we're having it now so anybody else would like to chime in I think that's a great idea um but also when we're selecting someone or whatever the process will be even if it's by the president of course you would ask them if they're interested because you know maybe they're not interested in in that right I mean give it give them a choice yeah you're correct so I'm hearing uh I'm hearing oneyear terms um I'm just seeking clarification if this is um an official uh board action uh for these uh specific committees uh or if this is a process uh where the board president um is appointing or inviting um Mr superintendent I think I would like to see um maybe kind of a a t-chart of what these options would look like kind of written out with bullet points around you know at this point looks like we're agreeing as to one-year terms it may look like a waterfall rotation it may look like uh board president appointment by board president so that we can see it side by side and then have and be able to take action on that okay what I'm what I'm hearing right now is uh board member Bo a suggestion that we've landed on one-year terms okay check uh but maybe uh a tart or a table that would show uh the three options possibly that were discussed tonight uh to clarify what those options are uh and share those with the board of education for further um consideration and uh uh an action in the future is that is that what I am hearing yes from me yes I I think for tonight since we have to take action in this next several uh no so I I I just think I think that's a great idea uh because you know we'll forget like who had it last who had it second who had it third to keep remembering all the time or who's already did it so that that I'm I'm I'm picturing what seren's talking about is like like a I don't know um seren I mean I don't know you're talking like a tree a branch you that that um shows that who's sure I was thinking about mean illustrating what this the proposed systems would be and then you know a little bit more detail I think as you're going to say you know if it is um appointment would it you know would people be in line this way or would it would it be a rotation that we would follow um just so that we're we're clear as to what the the history is rather than relying on our um you know internal institutional knowledge that it that it's document whatever it is that it's documented yeah I yeah I agree in that because we don't all remember sometimes who was there who was first who was last who was you know yeah it's a great idea so let me I have a question arudo yes can yes so um what what I'm hearing from my colleagues is that uh a more visual um and pretty much like a like a rotation and who has done what and and so forth um which I I also agree with um how does that affect our our next agenda items um I could be completely wrong um I was under the impression that the entire conversation that we're having right now are for the five committees um the below uh the uh the dark and that the five committees uh on the top um we since we have all the information and we have all of the data uh that we would that we would move forward in the manner that we have been moving forward but again that's just an assumption of mine and I just want can I just clarify some things so for the facilities committee um so Yolanda and I finished our term and we did appoint two other people at that point um but I know I think aruro said you couldn't find it anywhere so I'm just I just want to clarify that it's not that we've like because we because our our responsibility ended so it's not like we haven't been just been not meeting right Yolanda remember yes I think I from what recall again like we said you know we forget or or what I recall it was you know Gabby and Jerry with the last people that's what I I I may be wrong but I was the alternate that's correct right and then it was Jerry I think it was you to after Shon and I yes right um on that line I I never received information on on these committee meetings so I I do want to make sure that um yeah when we are appointed or we you know are in a committee that we are regularly updated and that we are given information uh moving forward if that would be possible thank you 100% so so just to uh just to uh clarify uh for the five committees below um we will bring back to the Board of Education uh a couple of things number one uh some options of what it would look like whether that's a board uh uh president appointment and or invitation a rotation of some sort or formal action and also uh moving forward we're going to keep a a chart of sort uh that uh we can be able to see all of us can see uh who has served in what capacity um moving forward it is correct I think we have a consensus from from the board thank you so much and then can I so we it sounds like we are taking action though on the on these next items these these next committees that we have here is that that's correct to assume okay then then I guess I'm also hoping that in this space um if there is anyone that is um wanting to take on um any any of these roles that this is a space to to be able to communicate that so that we don't just have so that we're not you know um having to just have kind of randomly motioned suggestions so so when we look at um The Golden Days committee the parks and wreck committee and then um the county committee on School District organization are there any there that um any of my colleagues uh are thinking that they would they would like to to serve on I would like to serve on the county committees on school organizations I I don't think I've ever been in this committee if it's new I don't know I don't know so just just to clarify this is just our representative who votes is the voting so the laxa and the county committee are you're just the voting representative so when laxa has the meeting that they have the elections for both laxa and the county committee that person is the one that is suppos is officially supposed to vote for us that's what those two are and if I'm not right and if I'm not mistaken sheine um as we talk about getting though that committee and laxa back in alignment I remember that that there was conversation around um typically the the appointed person and the alternate are kind of flip-flopped for those two committees typically um is that is that your understanding as well um no but I think right now because because Yolanda is on the laxa board and is already going to is we know she's going to go to every single meeting that I mean just makes sense for her to be the voting person because we know she's going to be going right and just to clarify like when we vote we actually as a board decide ahead of time like we give her Direction it's not like she just goes and votes however she wants sure and that's okay you know um I don't need to be the voting member I I am a director but I don't need to be that person I I do belong to another organization that I it's in the same day so I I start at 7 and this other ones at six so just saying I it's okay if someone else wants to um do that because because when we have the executive board meetings you don't vote in the executive board meetings you vote in the General Session [Music] meetings um I would like to serve as the representative for the Golden Days committee I I don't personally I don't mind continuing on um on I know we're talking about one year so if there's if there's no one that's that's uh chomping at the bit I I don't mind continuing on with the Parks and Recreation uh committee um there hasn't been a whole lot of work with with covid a lot most of the meetings have been have been canceled but I I don't mind continuing on I'd like to I'd like to eventually serve on there but I don't I mean I think because I'm on the Roop board I wouldn't want to do that right now okay one's enough for I would I would like to also um I know that the Roop is for two years and I I wanted to just point out too that um it's on off years so for example it's a 2021 but I would like to nominate myself for an alternate like I suggested earlier in case um shineline board member shene Cruz if you're not available I would like to go ahead and uh do that so it's it's a governing board so we're not actually allowed to appoint an alternate just so like with planning with parks and wre and with parks and W and Roop we we don't we're not able to point alternates because it's a it's a govern it's yeah so I mean we can have our through to investigate but I don't think it's possible Right but I would like do you I understand um but I would I like to suggest that um I I would like to know what what what the um the the meetings are about so should only my question to you is um Can Can we attend the meetings are they public meetings yeah you know what and actually I think that's a great question we can have the Roop superintendent come and do a presentation so everyone can understand um just very briefly um so we don't run our own Roop program we don't we do run our own Career Technical education programs but but we are in a Consortium with five other districts um Co churo Glendora Walnut uh bald Park and West Covina and so we come together and we jointly run our Career Tech programs Under the Umbrella of the of the Regional Occupation program so that's what so they are so it's a so it's essentially it operates like a public board like we do as a school board um so the public is welcome to come but I think maybe the a good step would would be to start with that Aro you can maybe you can reach out to to Mara and ask and ask her to come do a presentation I think that's a great idea but I I think it's also important that like I what what I'm trying to express is I would like to learn how Roop like you just said that we partner up with other school districts and how you know I would like to attend the meetings um and just get informed you know of what they're doing at the at the meetings as well um I understand that I'm not a vote you know if I was to attend I'm not I'm not a a a voting uh board member but I would like to attend the meetings would that be feasible oh of course of course it's a public meeting so anybody can attend so of course you can come come to the meetings um we can get maybe aruro you can get the schedule of all the meetings and share it with all the board members well do that that's the same thing like golden days they do not have an alternate they just have one person so just I just want to let you know yeah so there I see that there's an alternate for the county committee um so one so are we saying that Miss uh board member Yolanda Rodriguez pñ since they're I'm sorry I didn't realize what this committee was shine explained that it's the same like l so you're just the voting person so I I I take that back I'm sorry I'm not interested I'll go ahead and nominate myself for that then the county committee on School District organization I'm interested in um when that time comes are you going to the next agenda item then is that what you're doing right now which is which would be nominations for that let's see here 10.4 appoint representative and alternative to elect members to County committee on School District organization yes let's go ahead and move on to that agenda agenda item so do I have a motion to move 10.4 for my uh for myself Gabriel arianis to to be the U Committee Member I move motion to approve so can we just can we Sabrina do you want to be the alternate I can sure okay so can we because usually we just do them at the same time that's right so I make a motion that we appoint um Gabriela as the voting representative for the county committee and then have be the alternate second okay let's go ahead and do we have any discussion no let's go ahead and cast our vote okay passes 5 Z oh I'm so sorry about that yes let's please have uh who is our student uh mrga we have preferential V Mr Alex Arenberg I I appr approve yes thank you so much sorry I thought we I didn't know that you okay sorry about that let's go ahead and move on to 10.5 appoint board representative to a sua golden days committee can I get a motion to approve 10.5 to appoint board member Sabrina B to the Asuza Golden Days committee make that motion we have a first motion to move second a second we have first for with Y board member Yolanda Peña we have a second with Adrien Greer let's go ahead and cast our vote I'm so sorry a preferential vote by Mr um Alex elenberg I approve it's actually Arenberg Arenberg thank you thank you for that yes okay let's go ahead and K it passes 5 Z let's go ahead and move to 10.6 appoint board member representative to the assua Parks and Recreation Commission can I get a motion to move 10.6 and appoint board member Adrien Greer to this commission I move we have a first motion by board member Sabrina Bo I'll second I have a second by board member Shenene Cruz Gonzalez let's go ahead and cast our votes I'm so sorry let me go back can I please get the preferential vote by Mr Alex Arenberg approve points thank you now we can go ahead and cast our Schoolboard vote okay passes 5 Z we're moving on to 10.7 discussion approval of board meeting uh dates and this is first an info item Aro thank you um so uh this uh this particular uh board agenda item uh is for the board to consider U moving our current board governance meeting uh which is scheduled for February 9th 2021 and moving it up to January 14th 2021 uh for the purposes of providing the Board of Education uh an earlier opportunity uh to learn together and to work together uh so that is uh that is uh um that is what this uh agenda item is for uh for consideration to uh to move that uh board governance meeting can you repeat for what to what day aruro yes ma'am uh it is moving to January 14th 2021 Mr superintendent are we clarifying that there is a a a board meeting also on January 12th and then the 14th would be the workshop that is correct we did get some feedback uh on this uh on these particular on this particular date and the majority uh of the board uh that's this seemed to be the date that worked uh um for the majority of the board uh but it's again for your consideration and what time would the workshop be held 5:30 pm uh typically on board governance we don't have close session so we would uh begin right at 5:30 p.m.

e e e good evening and welcome to the Tuesday December 15 2020 meeting of the an arbor Planning Commission this meeting is held electronically to protect public health and safety due to the covid-19 virus and to comply with orders issued by the governor the Michigan Department of Health and Human Services Andor the Washton County Health Department we intend to conduct this meeting similarly to an in-person meeting however please be patient if there are technical issues um public comment will be via telephone only and so to speak during any of the comment public comment opportunities please call 877 85352 47 or or any of the other numbers that have been published on the agenda and the meeting ID for tonight is 99577 68 1361 this information is also available on the published agenda in the Public Notices section of the city website and on the broadcast of this meeting on CTN Channel 16 AT&T channel99 and online at a2gov.org CN and once you're there you would select the government Channel item number two on the agenda is a roll call Mr Chang could you please do that for us uh yes commissioner abon commissioner dis here commissioner sa here commissioner Lee here commissioner Gibb Randall here commissioner Mills here commissioner hamers Schmid here commissioner milin here and commissioner Clark we have a quorum very good and we're on item number three which is introductions and so those of you who normally follow Planning Commission might note that we had two new members in our uh roll call tonight welcome commissioner Lee and commissioner Clark um I'm wondering if you could please briefly introduce yourselves to us and to those who are following us on the broadcast of this commissioner Clark can we start with you oh you're muted it's okay happens to the best of us all right hi thanks um so my name is sadira um I've worked in housing now for or nonprofit development for about 10 years now housing has been my focus for majority of that um I have a degree from the new school in New York in urban policy analysis and management um and I love of Eastern Michigan and I guess I consider h of my hometown I grew up in s Township right outside of town um I'm really excited to be here and contributing and I'm looking forward to it well welcome we're glad to have you commissioner Lee yeah sure um I've been in Ann Arbor since 97 um I went to Bryant Paton Guild taen Pioneer uh Michigan undergrad Michigan grad school so I've been here uh for a little while um right out of school I worked on zoning analysis for the D1 D2 adjacency to r4c I created renderings for that and um since then I've worked at McKinley as a real estate analyst portfolio manager and I'm I've been with Oxford now for about five years so um I'm glad to be here I think I've you know I'm here to serve listen and hopefully contribute in a meaningful manner so looking forward to it well we're glad to have you and it's really nice to be up to our full contingent of nine again U makes it a lot easier to make quum so um item number four on the agenda is approval of the agenda so can I have a motion to approve the agenda or to move it uh moved by commissioner milstein seconded by commissioner hamers Schmid is there any discussion of the agenda as drafted all in favor of the agenda as drafted please raise your hand or say I I I any opposed I don't see any so great the motion carries item number five is the approval of minutes from the previous meeting we actually have two bet two sets of minutes and I propose that we take them together um may I have a motion to approve the minutes of the November 17th and nove and December 1st 2020 meeting moved by commissioner dish second by commissioner milstein is there any discussion of the minutes seeing none all in favor of the minutes as drafted please raise your hand or say I hi any opposed okay the motion carries we'll move on item number six is reports from City Administration City Council planning manager Planning Commission officers and committees and written Communications there are some written Communications that I'm sure you saw in the packet um council member dish do you have any report for us I do I have a brief report um and I hope I'm not leaving anything out but hopefully someone will correct me if I do um at the last meeting Council approved the Brighton condo proposal and made uh an interesting modification in response to neighbor concerns about traffic cut-throughs and so there will be uh the resurrection of a proposed gate that was in a previous iteration of this very long Saga um and it will be temporarily installed um where the connection was going to be at um I think it's was it Eli yeah thank you even though you hear it said probably 50 times in the public comment my what the Mind puts away so um that uh it was a very constructive and polite and collaborative encounter between the neighborhood and Council and that felt good I think they are excited to have bright Dawn they were just concerned about you know the way uh the way their neighborhood the way the traffic flows in their neighborhood and so hopefully that gate will will really be temporary um it is of course you can get through if you're an emergency vehicle so no worries there and then the other um M I think the only other thing that's interesting to Planning Commission is that the S the sign ordinance did pass um and it was very amusing because the mayor had to read all of those numbers every single time he called on us to amend it and so it tested his enunciation and elocution and I think he passed as did the sign ordinance so if if I'm forgetting anything please chip in anybody Mr Chang do you have anything to add or anything from the planning manager there was nothing to be added from the planning manager all right very good um are there any other commissioner officers or committee Liaisons that have anything to report been quiet on the committee front I guess all right then we can move to item number seven which is the first opportunity for audience participation this is an opportunity for persons to address the commission for up to three minutes about an issue that's not listed as a public hearing on the agenda so the three public hearings um that are on the agenda tonight are for the St Francis proposal the West here on parking lot and the Lewis Jewelers proposal so now is not the time to talk about those but for any other matters including if you want to talk to us about the communications to council for um site plans or for the C1 a C1 a um this is your opportunity to do that you can please call 877 853 5247 and enter meeting ID 1361 City staff will select on callers that have raised their hand digitally um calling on You by the last three digits of your telephone number to raise your hand you press star n on your phone um you'll hear an automated announcement when you have been uh moved to speak um when speaking please move yourself to a quiet area and mute any television or background sound so that we can hear you clearly you might also have to press star six to unmute yourself um and at the beginning of your comments please state your name and address for the record so I see a couple callers on the line um if you'd like to speak about an item that's not a public hearing tonight you can press star n and raise your hand and it looks like we have a taker all right caller ending in 534 you have three minutes to address the Planning Commission good evening my name is Tom stalberg I live at 1202 Traver Street in lowertown Ann Arbor and I want to talk uh about the c1a and C1 uh update uh but I want to start uh welcoming the two new planning Commissioners uh with a little review and background of the Lower Town issue itself which is the reason we're here for the C1 AR uh and c1a review um and I know there's only three planning Commissioners left from uh 201 17 when lowertown was before you and even those three didn't see a wealth of materials that have come out uh regarding this matter since then um for those who don't know the uh after it passed through Planning Commission um the Lower Town um 1140 Broadway morning side uh application um the neighborhood hired uh a top expert attorney not to sue the city but to educate Council our attorney uh Susan frander did the research she did the homework and uh we've been making all that information available to you uh hopefully you've been able to uh read my emails in the attachments um there's a 30-page letter from her from uh late maybe November 2017 uh there's the actual lawsuit filing which is full of a wealth of both factual information as well as um claims um so my relationship to that is I am the official spokesperson I'm a board member and spokesperson for the neighborhood association that did file the law suit uh after it was improperly approved uh and why me uh I was a developer I developed subdivisions uh throughout um Oak County uh going back almost 30 years now I've been presented to multiple planning commissions City councils Township boards uh did a lot of resoning uh did resoning even when a master plan was required in order to entertain my application first which takes me back to some history here of 2017 the summer of 2017 when Ethel pots who sadly passed away this past year uh es pots and I were in front of the city uh Planning Commission your body saying that the process was wrong on this approval and the first thing to note is that if you look at the March 31st 2017 letter that I sent you all uh planning letter to the developer that uh properly claims that this is a residential development um and that the site was master plan for mixed use uh so at that moment in time there should have been a master plan review for this issue a r um process and if the communi if the community had decided we no longer wanted mixed use on the site we wanted residential then the proper way to do that would be to have that Master Plan revision I don't think we would have ended up with that conclusion given the momentum towards TSD and mixed juice and then we'd be done we wouldn't be here talking about this right now because the master plan would not have been changed from mixed juice the application would have had to be turned down because it's a residential application not a mixed use application and we wouldn't have this discussion about why c1a and C1 a r were so badly improperly misused to get around our zoning ordinance uh so where am I with c1a and C1 R if they're going to be misused just get rid of them they haven't been used in 50 years 20 years respectively uh they weren't missed they aren't need and theyve only been misused thank you thank you thank thank you very much caller ending in 556 you'll have three minutes to address the Planning Commission hello can you hear me yes my name is Ralph mcke I'm in the Fifth Ward I sent you an in-depth email today which I'm betting you probably haven't gotten through yet because it has references to several other documents so I'll try to hit the main points in my three minutes I listen to and spoke at the recent ordinance review committee meeting on the review of these districts and have reviewed the staff recommend ation just submitted by Mr Leonard I'm not surprised but I'm still very disappointed with that recommendation it does not follow the direction given by Council to analyze restriction or elimination of these districts and it ignores the public input provided at that meeting instead the recommendation supports a vague expansion of use of those districts the recommendation doesn't address properly one the original intent of those districts to the problematic and arguably illegal use in Lower Town and Garnett development which resulted in community push back a lawsuit and the council directive that brought us here today three their use allows developers to avoid including affordable units or paying into the affordable fund for the difficulties inherent in having a district with no boundaries and five usurping the master plan process the original intent is laid out in the lower toown complaint in in the other letter that Mr stalberg just referred to it was to complement campus business districts not campuses that's an essential point Point next expanding their use can expose numerous neighborhoods to high-rises next door with no standards for approval and without getting a single dollar for affordable housing which would otherwise likely be required under other zoning approval routes therefore in my view it's intellectually dishonest to advocate for use of these districts and at the same time claim to be for affordable housing those are inconsistent uh next the Lower Town approval is maybe the worst zoning decision in recent history it cost us almost 9 million in affordable housing dollars the complaint is essential reading you just can't have a coherent discussion of this issue without reading that two main points the approval process completely ignored applicable law and the master plan the original planning report said the project was inconsistent with the master plan because one it was too dense and two it wasn't mixed use somehow Mr L Leonard managed to do a complete about face in on that issue without explaining why ever recommended approval and got it passed we shouldn't allow this to happen again next I'm amazed that the affordable housing advocates in town haven't picked up on this issue every single use of this District or these these two districts would otherwise likely fall into a category that you're working on right now the ppms or maybe into a PUD all of those would get us affordable housing dollars so every single time that that a development like lower toown is approved it costs us affordable housing dollars that's really really important and needs to be focused on and I haven't heard any affordable housing Advocates pick up on that uh so that's the the gist of what what my email says I would en uh hope that you get a chance to read it and assimilate it you need to read those other documents there's a lot of detail but it's essential thank you thank you very much and we did receive that in a packet um the communication was passed along before the meeting so thank you very much for that if there's anyone else on the line who wishes to address Planning Commission on any item that's not listed for a public hearing this is your chance uh you can press star nine to digitally raise your hand all right seeing no one um I will close this opportunity for audience participation and again um in addition to the public hearings there's another opportunity for audience participation at the end of the meeting um and we'll move on to item number eight which is the public hearings for the de next business meeting um Mr chain you have those you're muted Never Never Fails okay we have quite a few uh the first one is for the fiscal year 2022 2027 Capital Improvements plan uh this is a plan for city capital Investments to be undertaken over the next six years this plan describes projects that address needs for municipal and park facilities Transportation improvements and utility infrastructure along with proposed costs and scheduling upon adoption by the City Planning Commission the CIP becomes a supporting document for the city's master plan the CIP is also used as a source document for the city's capital budget planning uh next we have the ruthin nature area addition resoning 3301 Gettys Road resoning an 8.84 I'm sorry 8.48 acre addition to Ruth V nature area from r1a which is single family dwelling District to PL public land District this addition was purchased and approved by city council on April 15 2019 uh next we have the oakwoods nature area addition resoning 3382 Nixon Road rezoning a 6.58 acre addition to oakwoods Nature area from r4a which is multifamily dwelling District to PL public land District this addition was acquired and approved by the city council on April 6 2020 and then finally we have amendments to permitted uses in the c2b and C3 zoning districts they propos amendment to chapter 55 the UN unified development code section 5.15 table 5.15 D1 primary use table to eliminate warehousing and indoor storage as a primary use in the c2b and C3 districts thank you very much and just to be clear for all of us that those um many items are going to be at the January 5th 2021 meeting so we'll see you next in the new year um all right the next item or now we're on to section uh nine within the agenda which is regular business I need to recuse myself from item number n9a the St Francis of AI petition since I am a parishioner and donor to the project so um commissioner Gib Randle has agreed to step in and I will be demoted and you'll see me once you're all done discussing all righty thank you chair Mills um this is the St Francis of AI which is on 2150 freeze Avenue petition which is a proposal to construct a two-story 14,500 foot Parish addition on this 10.6 Acre Site zoned r1b single family residential in which church uses and expansions require special exemption use approval in a residential district a landscape modification from installing the required parking lot by a retention is also requested we will start with the petitioner presentation for up to 10 minutes and Mr changen will provide any staff comments and then we'll have the public hearing before our commission discussion can we have the uh petitioner presentation I I think you promoted the wrong architect yes I believe Mr cerr is for the ladder lad project correct um Chris sh do you know who um it's the correct yes it's going to be either Dan or Brian we have thanks Rob good to see you guys yeah we'll see you in a little bit be Dan ker Brian bagnick hello can you hear me I just hung up my phone hello lots of feedback there e yeah try try again that that sounds a little better why don't you give that a try now any luck oh sounds good much better hello there any luck there hello we can we can hear you can you hear us Mr Ken can you hear us can you see me at all no I can't see you but they can hear they can hear me okay good evening my name is Robert Keane and I am the business manager for St Francis the CCE Parish we are a Roman Catholic community of nearly 3,000 families in southeast an arbor established in 1950 St Francis has grown from an original church building off East Stadium Boulevard to a campus spanning across approximately 10 acres the community expanded steadily with its first edition in 1955 another in 1961 with the existing Church Building completed in 1969 in 1980 the parish Activity Center known here as the PAC was added to provide Gathering space and a kitchen which is shared by the school several Church groups and various organizations from other churches and from within the community among its many Ministries St Francis provides a Catholic Education to approximately 425 prek through grade8 students additionally religious education and sacramental preparation to more than 450 students that attend local public schools like tap and Middle School across the street and during pan non-pandemic years our vacation bible school welcomes nearly 300 youth during the summer we have an active Outreach Ministry to provide relief to those needing financial assistance lacking food and shelter or craving spiritual Direction our ministry to the Hispanic Community has grown in the past few years and we are working actively to provide a spiritual home for our Spanish-speaking sisters and brothers in the iilani an arbor area the parishioners of St Francis have provided General Financial and material support regionally in Wasau County and throughout the Catholic dases of Lancing as well as around the globe to missions in kapuram India and kakaa Kenya even with the Tac being in use for the past 40 years the growth in our community has caused us to be without ample space on a regular basis the construction of the new Parish Ministry Center on the hill to the west of the church building will Al alleviate this bottleneck to better support our diverse Ministries various School functions and scores of volunteers that serve the community very simply put more space to meet and congregate will allow us to better serve God and our neighbors in all respects more specifically the construction project of more than 14,500 Square ft will provide ample seating for 600 people seated in rows for a stage presentation or school performance the space can also be used to seat up to 300 people at tables for a banquet meal there will be a movable wall that will allow the main hall to be subdivided into four breakout rooms for small grp Faith Fellowship or to accommodate meetings of our Outreach groups a commercial kitchen and a shower facility are included in the design for when the Ministry Center is used for Sheltering the homeless there will be ample restrooms to support a large function such as a wedding reception or a funeral luncheon the second floor will include modern office space for the parish staff to work and meet with parishioners in summary this latest project follows a long tradition of gradual expansion by the St Francis Faith Community within our Ann Arbor neighborhood our building was designed to be practical energy efficient and costeffective and there has been a successful Capital campaign in place for several years to fund its construction with us here tonight are our Architecture Firm Hobs in black and our civil engineering team pea group we welcome input from Ann Arbor residents and questions from the Planning Commission as we seek approval from the city for our plans to build the St Francis Parish Ministry Center in 2021 thank you for having us here tonight anybody else to present on your team or shall we move on to the um the staff report I think he's not hearing us so Mr Chang can you uh provide your staff report I can it does appear that uh Brian bagnick has raised his hand ah I believe he might be making the site plan presentation got it I'm not seeing the audio um indication next to his Zoom name um so I'm I'm wondering if he's having an audio unable to have audio also um so you may he may need to call in to provide audio let me see if I that number [Music] and I'm happy to start the presentation um if that's acceptable just to while we don't have dead air uh and if he can happens to chime in by all means uh he can take over at that point that sounds good why don't we do that and and perhaps if they're not getting audio from us that he can have a chance just to to call in okay uh so I'm Chris changen the city planner on this project for those of you not familiar with uh St Francis of the CCE it's located off of Stadium Boulevard uh just west of St Francis and north of Winchell a it does have access off of all three streets um and in fact there's actually another access point from the neighborhood to the West they are proposing a 14,500 square foot addition um onto the site and that's colored in the orange that you can see that the arrow that I've got on there it'll be two stories we will see what it looks like with the elevations uh it does meet the minimum parking standards it's uh required to have I think eight 800 a little over 800 and it's got uh 880 somewhere in there that that amount of parking spaces so what they're requesting is a special exception use since this is Zone r1b single family so any type of church and school use requires special exception use approval by the Planning Commission other items that will need to be addressed uh it will need a variance from the zoning board of appeals and that is for Street trees along West Stadium Boulevard I'll kind of put my arrow over it it's very very narrow between the sidewalk and the public right of way so they don't have room to plant trees there but they have proposed trees on private property so it'll need approval by the zoning board of appeals they are proposing to meet the street trees that are along St Francis and along winshill Avenue so they will meet the street trees along those two streets they're also uh requesting a landscape modification uh that's for the bior retention it is supported by our landscaper our Forester uh because they're outside of the grading limits and it's a previously approved site plan they're not going to touch these parking lots the large parking lots let's see if we've got what other slides they have I'm gonna start moving through some Chris oh yes can you hear me now yes yes we can hear you sorry I apologize little technical problem here on our end um but but thank you thank you for filling in I think you described uh very much what we're we're proposing to do if I could just kind of walk through the plans real quickly hopefully won't take very long um if we can start on the east side in the light blue color that's the existing School the kr8 school um what Rob Keen had mentioned the activity center that they currently have if you look at the um kind of toward the left of that blue area you'll see that yeah right where Chris has his his cursor right now that's the existing activity center it's it's kind of a multi-use space it's a cafeteria for the school it's also the music room for the school they've got cabinets for the instruments around the sides of the room um that's the space that they're really trying to supplement with this Ministry Center so it's it's not like we're adding any people to the school we're not adding any people to the church what we're really trying to do is create a space that's more functional for the adults to use a space that's more readily available for meetings um funeral dinners lunches um wedding receptions and and the other things that go on in the facility um so if we and what Chris was saying showing the parking lot there's a gray stripe that runs through the parking lot uh one of the things that the engineering division had asked us to do is to Loop the existing 8 in water main U the site has a 6in water main Loop right now so the only real Paving work we're doing is we're carrying up the existing asphalt to put in that new water M and then patching the asphalt um again the Ministry Center doesn't require any additional parking um the parking is based on the church church the church seats about 850 people so roughly about 283 284 parking spaces okay first floor plan Chris can we go to the next slide uh yeah you can't see it not yet no we're not we're just seeing that first Slide the first slide well I've got having all kinds of technical issues can see it from at home but it's a it's a new share you got to go up and it's like new share maybe close out and and share again Chris okay I'll close out and I'm GNA put in a new let's try we wanted to let's do that here we go okay thank you I don't think we've ever had a presentation where there hasn't been a technology problem we'll get it right just when it's all over and it ends um this is first floor plan um as as Rob had mentioned earlier that this is kind of tucked into the hill so it's a one and a half story building um what you're seeing on the south portion of this is the kitchen and the storage rooms the toilet rooms the mechanical rooms the things that don't necessarily need daylight that are tucked into the side of the Hill below grade and then what you're seeing on the North side is this kind of this multi-purpose uh Ministry Center um the light walls that go through the space are operable walls that are intended to subdivided into different size rooms for different types of meetings and different conferences and activities that may occur when all of the operable walls are open and that full beige space is available it seats about 300 people at tables and chairs and it seats about 600 people if they were seated in rows and again the the big key here was they wanted a space that had nice ceiling Heights we got about 16 to 18t ceiling Heights in here um a space that was very inviting and very usable not a cafeteria Music Room multi-purpose room all rolled into one so if we could go to the um the second floor still don't have anything on the screen not there huh yeah I'm there quite clearly right now let's uh let's try this again share screen let's see here almost wow let's see here why is this it says your screen sharing is paused is that something I hit I think so okay let me let's try this again then it's pause let's try this [Music] again let's give it a screen share there we go that's the that's the roof plan that's the roof okay let's go to the roof let me see if I can get on the second floor then if we can go back just one real quickly yeah let's try it all right let's try it again let's try it again I don't know why it's I'm sure it's operator error on my end but let's just see if I can get while we're working on it let me get at least get something that I can see that we've had in the site plan tell you what let's see can you at least see this for right now exterior elevations are up there now okay do you mind I'm going to see if I can open up the the files to open up the other ones I'll reopen the other the other Sheets if we can I know it's going to be a little bit out of order but I'm going to see if I can't open up okay see if I can open up the second page if I may I would suggest that we focus on the exterior if we're if it's getting clunky just in terms of time um because I think that's really what we're most concerned about about in terms of the uh the Planning Commission um so the exterior elevations or or any other site issues I that's really what we are we're going to be discussing tonight so if you could just verbally describe what's happening in the second floor I think that would be helpful but I don't think it's critical for us to see the floor plans of the second floor yeah okay that's fine um the the second floor is is basically the offices um there are some Parish offices right now that are attached to the school and we would like to do is move those offices up to the second floor um they were they were put into the original building was like a a n the convent for the nuns for the school so it was more of a residential structure and they're they're makeshift offices so we would like to create new offices make them fully accessible um make them uh acoustically appropriate make them more functional um all on one level all on the second floor and again because this is tucked into the side of Hill they would all be um accessible from grade on the upper level and there's a few parking spaces off to the South Side to accommodate the people that would work in the offices um Chris had the elevations up there just a second ago and um we've lost them again but yeah hold on one second let's get that up there let's you can't see them yet not yet all right that's let try right again I can see them at home unfortunately but those of you at home can't let's let's you could try to share your entire screen instead of just picking documents maybe and then as you sort of flip through it we should be able to see because it seems like stop she keeps stopping sharing yeah maybe we won't judge you if your desktop is messy well no you know what just guide me through that commissioner Hammer Schmidt I I I'm looking at the elevations but unfortunately you're not and I you have to share your screen again yeah because it look like it looks like it's sto so if you just click share screen and then um click the top share your yeah what does it say like it's the top left the top left choice in that grid will be to share everything I don't have a chop left I've got the share screen at the bottom and that's what I'm hitting is share screen then what does it what does it bring up so like a menu of try to share my screen chis I think I found him did you great I think so do you see I do plan you got can you toggle through it to show there you go y there we go thank you Kristen thank you next one was the offices if you could go one one more yeah that was the offices you can see shaded in there in yellow what you're seeing to the north is just the ceiling plan of the um of the Paris Center okay okay the next one oops yeah this one is is the roof PL and what it kind of what it helps us demonstrate is that we've got a pitched roof on the Paris Center to match the pitched roof that's on the church it's going to be the simulated uh Cedar Shake metal shingle and then there's just a few flat roof areas where we're proposing to put the mechanical equipment U most of that will be concealed by this pitched roof so if we go to the next one the elevation sheet um the elevation at the very top that's the north elevation that'll be the most prominent elevation off Stadium Boulevard uh we've only colored in the new portion on the right on the left is the existing portion um the church being a little bit taller than the Parish Hall because the church is more prominent more important on the site um the west elevation will be an elevation that's less obvious than the north but still able to see from Stadium if you were traveling East on Stadium or west on Stadium you would see this west elevation and then the elevation at the bottom is the one that's tucked into the side of the hill and this would be the entrance to the offices Parish offices up at the top of the hill so next sheet this is just a conceptual rendering um that our design Department put together to show how it would look if you were again if you were coming on Stadium going from the West to the East you would see the Parish Center first and then the church in the background um again the church taller more prominent element but the Parish Center takes all the design cues from the church uh we use the same brick we use the same metal roofing we use the same colors uh we use the same style Windows the same uh entrances with the little peaked roof the idea was to keep it very traditional and make it feel like it was part of the campus like it belongs there like it was always planned to be there um so again we tried to try to keep it contextual as much as possible not necessarily trying to change anything that's there just trying to complement it all and uh hopefully everyone agrees that we did a good job on that um the parking lot in the foreground is the existing parking lot um we will reseal it and everything when construction is all complete so if there's any other questions or comments be happy to answer them anything else to add Mr Chang before we move on to the uh public hearing oh yeah just a couple of other things just to add to the staff report uh there will be three Landmark trees taken down and that's to accommodate the addition plus the storm water detention it does meet 100e storm they are over detaining on site because of the clay soils um we also had a discussion if the electrical vehicle ordinance is passed before this this petition has passed we've been coordinating that the petitioner will have to install some electrical vehicle charging stations uh at the time right now they're planning on possibly uh uh installing a couple of stations but it wouldn't meet code so we have had discussions but it is not required at this time so we're we're looking to see where the the new ordinance come comes into play and then finally I think when I was giving the presentation I did missp on the parking there is uh 260 spaces that are required on site uh and they're proposing 282 they're not increasing the the maximum number of students permitted at the school or the number of parishioners at the church so if you have any questions staff is going for recommending approval for this petition and I'm here to answer any questions you may have great thank you Mr Shang and now I will open the public hearing this is an opportunity for persons to speak up to three minutes about the St Francis of AI petition public comment may be made by calling 877 853 5247 and then entering meeting ID number 995 1361 City staff will select callers that have quote raised their hand one by one using the last three digits of your phone number in order to electronically raise your hand after dialing into the meeting please press star n under your phone you will hear an automated announcement once the host is allowing you to speak in speaking please move to a quiet area and mute any television or background sound so that we may hear you clearly please state your name and address the beginning of your comments no callers have indicated okay why don't we give it a little bit of time nobody coming up one caller okay all right caller ending in 335 you'll have three minutes to address the Planning Commission hello can you hear me yes yes thank you my name is Lisa fine I live in 2033 Medford Road and I was wondering if um one of the presenters could give us a sense of when they expect construction to start and complete I'm very concerned about the noise that this is going to create in the neighborhood okay we will make sure to address that during our discussion here did anyone this is Brian with Hobs and black did we actually don't usually answer these question questions as they're coming up we close the public hearing and then we have it as part of our discussion so hold tight to your answer and we will make sure we address it during our discussion okay appreciate it thank [Music] you any other callers no callers have indicated okay uh now I will close the public hearing and read the Motions we actually have three petitions tonight so I'll take them all together unless um anybody has any OB ctions anybody have a problem with that okay seeing none the first motion um the city of an arbor Planning Commission after hearing all interested persons in reviewing all relevant information finds the petition substantially meets the standards in chapter 55 Andra unified development code section 5.

to 4 p.m. uh we wouldn't necessarily have to do anything at night or on weekends we'd like to keep it you know during weekday um there'll be the usual you know trucks backing up with the beeping sound which is usually the most annoying thing and we'll try to make sure that we do those again between 700 a.m. and 4 p.m.

[Music] [Applause] [Music] so [Music] [Applause] [Music] [Applause] [Music] yep i called to order the workshop for the bullhead city elementary school board on tuesday december 15th 2020 at 5 30 p.m roll call corey burgess here charlene diaz here oops where do you walk corey where would you like me second third let's do you second uh brandy third charlene fourth so we'll see okay between us all right one blood second here randy dubois here okay kim you want to put up the um oh we're going to do the board of bell first right self avail yes okay uh first item of business is the board evaluation dr stewart uh mr president this is the board self-avail so um i'm going to turn that back to you all right we all got our evaluations uh sent to us by the board or i'm sorry by the district and there was a glitch um just looking through the two we have in front of us uh mine's not here but i did turn it in um i only saw the two so maybe mine was here and i just skipped over it uh let me see there's one [Music] oh two yeah i'm still not here because i remember my comments um okay anyways um i apologize for that uh so looking at these evaluations we had a list of different questions uh this is the same evaluation that we've done in years past i have to say it is a nice improvement over our past few years there are a few spots that we still have listed on several of these for needs improvements one on item d board relationship with staff and personnel needing improvement uh the board requires superintendent to recommend personnel for their consideration and constantly adheres to this procedure um then number two the board members make every effort to become acquainted with personnel from the district and then we had number two on item e board relationships with instructional programs uh board attempts to gain information from the community pertaining to instructional needs and let's see if i missed any others no it's really only one person yeah so yeah um as far as the comments go i'll go ahead and read the comments at the back we don't like i said these are these come through anonymously so we don't know which board member gave these but i know mine's not here so i'll just give my comment when we get to it list the four prior four major problems the board faces uh this one says covid a lack of sites uh visits due to covid proper funding from the state to ensure all districts needs are met number two list any weaknesses you've observed in the operating system of the school being informed of issues on social media funds being spent unnecessarily without a discussion i.e mesh bags ac split units number three list of significant accomplishes accomplishments made by the school system during the last year it says too many to list outstanding job by all administration and teachers adapting to the culprit changes for whoever said that thank you on behalf of the rest of the administration on this next one the one there was no extra comments four major problems dealing with the pandemic effectively keeping highly qualified teachers administrators acquiring acquiring highly qualified teachers administrators providing an excellent education for when all for when the state does not provide funds or resources uh list any weaknesses you've observed uh too many changes and lack of curriculum uh keeping valuable staff members valued staff members counseling for emotionally distraught children lack of parental participation and responsibility in their children's education number three lists the significant accomplishments community community community communications community partnerships and getting through this difficult year um just to just to add a few things a lot of this i do definitely agree with we've seen some crazy things this last year personally you know things that that we never expected to see in our lifetime um the board faced lots of challenges that we we never knew what was coming our way um however i have to give props in my report i gave i've served on school boards for for many many many years and honestly this is probably one of the best working ones i've ever been with so it was it was refreshing to see how this board could work together how we cooperated um i'm i'm kind of pig-headed and when i don't get my way i get a little angry but um i've learned to to kind of we are bored you know and we and we go about and do do the things that we do and i can tell you that when it all comes down to it it's nice to serve with a board that cares about education first that is a very very refreshing thing we see too many times nowadays where a personal agenda is getting away i've dealt with it too many times in the past but i think we have a very very focused board um and i want to thank all those who who give their time and energy and efforts to doing our best to make this the best district we possibly can any any other comments randy doug anything you want to add i thought i had submitted mine but those aren't my comments but uh this has been kind of a difficult year for me and i know that i just haven't done the job that i'm planning to do visiting the different programs and the different schools but i appreciate the administration and the board that i have worked with they've been outstanding under the circumstances thank you sir any any other comments this is brandi i agree i think that this year's been a hardship on all parts and our part not as hard as you know the teachers and the principals staff members all staff at the schools but being with you guys um knowing that we all have children's best interests with heart makes it a lot easier knowing that we're going to come here we may disagree but knowing that we're all having the same outcome the same want to make everything good thank you thank you very much um we with all the praise we still have room for improvement each and every one of us and as long as we understand that and recognize that i think that's all we'll do is get better um so it has been a a difficult year but it has been a has been for for all problems it has been a good year so anything else to be added mr president if i may it's not in the self-eval for you all but i particularly would like to thank mr lutz for lots of guidance lots of role modeling over the years and and now serving with him as a board member has been a real pleasure for me and i really appreciate that i appreciate the whole board it's been very nice this year that we have not had some of the controversy that's happened not just locally but around the state i'm hearing about lots of controversy in school boards around the state and it makes it a real pleasure to work with this board thank you any final comments on that all right yes um thank you thank you very much it is a great pleasure to work with such a hard dedicated staff that does so much for us and for our children moving on to uh 1.4 policies dr stewart mr president as we continue to review policies this is the first set that has to do specifically with the tasks responsibilities and authority of the governing board all of section b has to do with that and this seemed like a pretty good chunk for everybody to hit the first time so policy ba that you have in front of you is simply your operational goals you're probably going to have to look on there yeah and it's simply it's a simplified reference from the law any uh seen problems or needed changes with uh policy ba uh mr president at this point even though we're not you're not voting on this this evening it occurred to me as i was going through these to ask you all as we go through the policy book and for instance later in the business meeting tonight you will be approving some policies and then there will be first reading of others for any of these that you all are reviewing and then they will come up perhaps or you all can kind of give us some direction if if you don't have any changes that you want to make in these then they probably don't even need to come up in new business at the next meeting so that kind of addresses this so for instance if this one none of you want changes we'd leave it alone and we'd probably leave the adopted date as it is date of policy of manual adoption if that's okay with you all we've not discussed that little piece but i thought procedurally it would help me and it would help kim yeah i agree as long as we're not making changes then just leave as is leave as is okay the next one is um we need to have is there a because they're not exactly in the right order i don't think okay beaa and this one is about the self evaluation that you just did and it explains the purposes the one thing that slipped by kim and me both is that it should have been done before october 30th and it has been put on the calendar for next year to be done at least in october if not in september any uh requested changes on this okay okay the next one should be baa dash e which is the instrument that you just looked at so in fact this is an exhibit and if at any time you all want to make changes in this you know it's the kind of thing that you all do and then we you bring it to your meeting for approval and that kind of thing since this is front of mind did anybody on this evaluation no yeah i think it covered a really broad spectrum and did it did a good job any other okay leave this one too awesome okay uh then we are probably looking at uh bb this is your legal status as a board and once again it's very much a reference to the law and to the arizona administrative code i suspect that most of the time board members don't recognize that there is an administrative code that is written at the state level out that comes out of the law and so we follow that as well it's just something that we don't usually discuss hi jeannie glad you're joining us oh that's probably why my phone buzzed no problem we're just in the workshop so we're good yep i now see it sorry uh on policy bb any uh recommended changes on this nope moving on okay let's see uh bba no uh no over right to the right in the second line the right there you go okay this is the board powers and responsibilities and this very much comes right out of the law yeah any of these with that c right that is that is directly from people vetted it's been legally vetted if it has the c next to the letters at the top it means it's been legally vetted by the the attorneys with the asba and of course it has all the legal references at the bottom moving on okay and let's see probably b b b a next there you go and these are board member qualifications uh you'll notice that it specifies a five-member board uh i don't know i don't recall kim if you scroll down a little bit no okay so this one's been written specifically because our district is big enough to have a five-member board the law allows some districts some small districts only have a three-member board and the set of descriptors is slightly different for the for those boards once again right out of the law we did not print all of them for you there you go any changes okay well we're gone okay uh so then we're looking at uh bbb and this is the oath of office a reference to the it's not the actual oath it's the reference to the oath of office any changes nope okay and then we have bbb dash e which is the actual oath no changes okay and then we have bb bc talks about a resignation how that's handled same no changes i told you this would be easy these are our legal documents yeah bbbd talks about removing a board member i don't know that you want to say that publicly do you the interesting thing to me this is just kind of a footnote from my perspective as a citizen not as a superintendent it says that people you know that for these reasons somebody could be removed from the board but it doesn't say who is authorized to do the removal of the office of the person that maybe it would change from a five-member board to a three-member board or maybe so the so the position goes away doesn't show up basically for three months no it just means that the position goes away so like if we were you're a five-member board and let's say let's hope this doesn't happen but let's say our district shrank so much that we didn't need a five-member board somebody might be removed because the size of the board shrank and two positions went away that's how i interpret that that's not a legal opinion but you can remove boards can actually remove someone for non-attendance yes it is any changes no and then this is these are the uh steps for filling vacant positions and you all have practiced this a couple of times in the last few years so you have some familiarity with this but it is in policy so you know it's a there's a definite procedure no changes well that was easy did we do oh no yeah we did that one didn't we oh we didn't do that sorry i'm sorry i missed that and this is really a very important one that we have in fact talked about in the past some that the board is aboard only when they're seated as a board and that you have a quorum present no changes okay i guess next month's agenda will not have any first readings for for board for board policies yes we did self-evaluation okay all right that was easy so next month at your workshop if you want we'll have the next set from b section b all right item 1.5 motion to adjourn the workshop a move that we agend that we adjourn agend adjourn the um workshop i'll second that corey burgess all in favor aye corey burgess so moved we are adjourned we will resume our regular meeting at six o'clock [Music] so [Music] so [Music] [Applause] [Music] so [Music] so [Music] okay all right at this time we have our revised budget revision our budget revision hearing for the fiscal year this is a time when the public can come and provide comments or ask for input to the board about our 2021 budget and with no comments today we will move this time i call to order our regular scheduled meeting of the bullhead city elementary school board on tuesday december 15th 2020 at 6 pm roll call corey burgess here doug grotz here randy dubois here genie borland here charlene d is here citizens present please sign in the back please join me for the pledge of allegiance of america and to the republic for which it stands one nation under god indivisible with liberty and justice call to the public this is the time the public may speak to the governing board regarding issues within the jurisdiction of the governing board and subject to reasonable time space and amount of restrictions the governing board may establish comments will be limited to three minutes per individual unless specifically weighed by the governing board at the conclusion of the call of the public individual board members may respond to criticism made by those who have addressed the board and may ask staff to remo review a matter or may ask that a matter be placed on a future agenda however the governing board cannot take action on matters that have not been noticed in advance as part of the agenda item 3.6 adoption of the agenda can we have a motion to adopt the agenda as presented second genie borland all in favor aye corey burgess i doug lutz hi brandy dubois hi jeannie borland aye charlene diaz so mote item 3.7 superintendents reports dr stewart mr president members of the board you have the items that were part of the agenda and presented to you if there are questions i would answer them hearing none oh i'm sorry corey i was just gonna ask there's any questions so yes go ahead okay uh so some updates for you uh first of all uh we have distributed all available hot spots as of today mr mcnutt and the folks out here at the front desk indicate that every parent who has come to pick up hot spots last week toward the end of the week and this week has been very pleasant and happy to be able to have those hot spots for them for their kids second item i did attend an unemployment appeal hearing today on a former employee i just thought i'd update you on that it was an employee who applied for it's one of our resignations applied for unemployment and [Music] i appealed on behalf of the district and participated in the appeal hearing today we will hear in a couple of days the results of that hearing i wanted to share with you i know that you know for a number of years we we did learn not to burn and some things some programs from the fire department we've had other programs presented by community groups we use an mou for those west care is presenting life skills training it's called it's called that it is provided by a company called botvin the local consortium of drug and alcohol agencies who are helping our community got a grant to pay for this program and it's called life skills training it really is aimed at helping students make better life choices and be organized and all of those kinds of things the reason it was the grant was applied for by that group which is called mapped was simply to help with drug and alcohol decisions that our kids made because mohave county has the unfortunate first place in the country of the highest drug abuse particularly among adults and so you know if you start with kids you might be able to make some changes in that so it's an mou it does not put any responsibilities on our teachers the program and the grant pays for someone to come in and teach the course to our students at i'm trying to remember which grade oh i'm sorry right now i can't see it i thought it was third grade but it's either third or fourth grade so the idea is to help students make better life choices and be more organized in their lives so we have this available if you'd like to see it and we have an mou with them okay sure that's the only copy we have right now we can get more if you want okay so that's the first thing or the next thing um we had the audit last week they were here all week they left and during the morning on friday gave me an exit report we have about 15 items probably four of them were fixed even before they left on friday and the others are being addressed this week there were no serious items at all in the list everything is very minor and and essentially a very good report from them you will get the formal the formal first letter from them as soon as they send it to us and then usually we get the whole report in a couple of months last year it was very delayed we did not get the actual report until sometime in april from our auditors but we will get the initial report fairly quickly i placed uh on your binder in front of you on a report that came today late this afternoon from the auditor general's office that has to do with risk analysis and i also send it to you in an email because it's pretty good news the only area that we as a district are any and any risk has to do with the drop in enrollment that's been occurring unfortunately in our district for several years but the effect of that drop in enrollment on our weighted student count so we get waiting not w-a-i-t w-e-i-g-h-t waiting for k-3 students we get waiting for special ed students we get waiting for el students and and that helps bring our adm number up that helps determine our budget all of the other factors in that report are improvements over previous years so it was pretty positive report for us you also have in front of you the tax credit booklet legacy foundation here in town helped organize this this product and mr ross worked with them wrote the little article that has to do with our school district and of course it also focuses on any other kind of tax credit many people don't realize that they're about five different kinds of tax credit and that four kinds actually and that you can as a taxpayer contribute to more than one and you know and get the tax credit or the credit on your taxes for that the cost of us participating in this would be offset totally by having one married couple give us a tax credit uh donation so we're feeling pretty good about that and you each have a copy of this we have a counter copy out in the lobby and i have three or four other copies they are also on display around town for people to pick up and hopefully to give us some money and then the last thing i wanted to talk with you about is the binder that you have in front of you amanda is a new new board member charlene is a pretty new board member and brandy as uh fairly new too so our board is fairly young if you will as a board and this was an opportunity for us to put together information for our newest board members and to have a document for you to use or bring with you to each meeting and as things improve and not improve as things change or update we would give you the things to put in the binder the selection of items for the binder were recommended by asba and we thought they were helpful for you as board members mr president that concludes my update i just had one question um the tax credit and maybe we can figure a time that we can maybe add this to a workshop and discuss a little more detail sure um we're really missing the vote on the tax credit it is a phenomenal phenomenal program um so would that be okay to place that as a workshop item maybe we can add to and especially now is the time exactly some discussion in how we can boost those because it's a phenomenal program exactly and that word and especially right now because for last fiscal year and this fiscal year the legislature added a couple of items that can be purchased a couple of types of items that can be purchased that are not ordinarily part of tax credit and they would be worth us really going out for some money because there are things like shade structures and playground equipment that have not been part of that in the past and will only be part of it through this this fiscal year so kind of a nice opportunity okay moving on to item 3.8 donations uh once again our community has really stepped up and helped us out again uh we want to thank all of those who donate to our schools they they do relieve a lot of burden that we have and they do a fantastic job fox creek received one pallet of concrete mixed reflects friday campus projects from abm at a value of 1.5736 desert valley received eleven toothbrushes toothpaste dental floss from sony roy uh estimated value 2726 for bikini bento families district wide eight thanksgiving turkey dinners with all the trimmings from feeder family aquarius hotel casino estimated at four hundred dollars eight thanksgiving turkey dinners with all the trimmings from the ilano club estimated at 400 sunrise elementary 150 sunrise zipper zippered sweatshirts from the legacy foundation backpack buddies estimated at 250 a case of kroger water 32 pack from an anonymous donor valued at four dollars and then district wide received a check from eleven thou for eleven thousand one hundred forty eight dollars also from a legacy foundation to purchase and install uh aed defibrillators so this is much needed stuff our district is in is in great need of and as always our community has stepped up and helped us out immensely thank you thank you very much item 3.9 board member updates uh do we have any board member updates at this time okay hearing none uh moving on to item 4.1 or item for the consent agenda can we get a motion to adopt the consent agenda as submitted douglas so will the consent agenda be pre adopted as presented second a second motion charlene dies all in favor aye corey burgess douglas eye randy dubois jeanne borland i charlene dsi show recent policy jka corporal punishment this is our second reading doug douglas i uh i move that we rescind that policy i will second that uh all in favor aye corey burgess i doug lutz hi randy hi jeannie barland hi charlene diaz item 5.2 motion to we need a motion to reason rescind policy jig married students this is our second reading make a motion we re send policy jig married students i'll second that all in favor aye corey burgess 5.3 uh bullet city school district return to school plan considerations dr stewart mr president members of the board uh i sent to you the plan but i also have put in front of you just the places where there were changes in the plan that i would like for you to consider given the events and the data that has come about two weeks after the thanksgiving break i'd like you to consider changing the plan that you approved in october to return to school in january very much as close to pre-covet as possible and allow us to continue phase two through january that would give us the first two weeks that would be excuse me the first week would be two weeks after the first week of break and week week two would be the second week after the second week of break last week was the second week after thanksgiving and that's when we saw the big surge in our district particularly among employees and this would give us some time to see what happens with the metrics after christmas or winter break and then at your just at your january meeting make decisions about february 1st it would also allow us to not move from a quarantine this week straight into phase three which is very much uh close very close to pre-coven so the changes are in blue on the pages that you see and they just simply reflect uh keeping what we're doing through january and if i may add one of the things that you will notice for instance on page five is giving some autonomy to the sites relative to the data from site to site because we do see some differences from site to site so giving a little bit of autonomy to uh the principle at each site based on what's you know what is happening on their site are parents being given the option for the second semester yes that um the uh survey went out the 16th of november and so parents had all of a week before break thanksgiving break all of that week and then the following week so everything had to be in by december at the end of the day on december 4th currently we have about 27 percent of our students in virtual school and based on parents selections from that survey 37 of our students would be in virtual school beginning in january the decisions they made it was made very clear to them that any decisions they made would be through second semester and of course if there are circumstances that arise we make consideration of individual cases so for example someone has decided to have their student in person school and the middle of february they find out that somebody in their family has a health issue for which it would be good for the student to be on virtual school we consider every single case individually and in that case we would certainly accommodate the family what about our staff mrs lott coordinated that with the sites and it looks like our numbers are going to be very good both in person and virtual for uh for whatever so anybody who moved one way or the other the numbers are looking very good i think our largest class is what 24 or 25 much more balanced than it was at the beginning of this process about 10 more students will be on line yes for the first year yes that was the option yes it was all right did we end up having to move any more teachers to online now somehow or other we don't quite know how it happened because our yeah we can't quite figure out how things ended up smaller but they did and because we have not lost students we have in fact increased our enrollment i think it's just the way the balance worked out so for example um and and this was in the list of things um that i shared with you in an email about balancing the budget where some current positions we've just we haven't eliminated the positions but we've just closed them for this year but one of the things that even worked out is the kindergarten position for which there was the vacancy made last month with a resignation we don't have to fill that position at this time so we're not quite sure how the why the numbers worked out the way they did it just seemed to work out a lot better this time than it did in september exactly yeah i mean it's just it's real we don't know why thoughts comments concerns you know i want these kids in school i want them in school um but the the prudent side of me says you know it's probably a good idea to wait those two weeks and then let them start back their hands in school so you're saying have them start everybody online is that what you're saying no i'm not we want them in person um just because we quarantine this week we don't want kids quarantined after break okay it's not in their best interest it's not in anybody's best interest however the fact that we had additional staff positive yesterday and four more today indicates to us that the problem continues to be making sure we've got our sites manned for our kids but we're also concerned because if you've been watching any of the numbers the number of coveted cases among children in the county has increased significantly in uh since thanksgiving so where we were seeing in the 0 to ten age group maybe one zero or one student and in the 11 to 19 we were seeing maybe one or two collectively now we're seeing 15 to 20 a day in those age groups so and we now know that some of our covid cases both student cases and adult cases have been contracted at our sites that was not the case before thanksgiving we had only one case before thanksgiving that could be attributed to contact at school and since thanksgiving probably half a dozen have been contracted at school so we're concerned about that so no we want the kids back on campus otherwise we're just delaying that process of getting them back and delaying uh you know delaying dealing with it we're just asking that we stay in the format we're in that we've been in since september for that month to see where the where the metrics on here is to go where we're at to move until february revisit this january meeting see what's going on january 4th on here it says continuation in person school and virtual learning with all adults and students wearing masks enhanced hygiene protocols class moving as cohorts cafeteria clothes for meals so that is a change too that was one of the things that you wanted us to to put back in place and considering that the stipulation is still there that our groups any group setting should still be 50 or fewer that's in one of the one of those executive orders but my concern about the cafeterias in this case is that if we have kids eating lunch in the cafeteria or is that that's the one place kids would not have masks even if we socially distanced them they would not have the masks so we're asking to continue both meals in the classroom through january your board meeting is early enough in january that then we could be ready for february first to roll back roll back out into phase three and i see one of the other changes on here is you want all specials to return to virtual the reason that i'm asking for that is that what we've found in these cases where we've quarantined a class is depending on what the lead time is so for instance because when a when a child or a staff member shows symptoms if they show symptoms you have to go back 48 hours to notify and what happens is in that 48 hours so that's today and two previous days the special teachers have been in those classrooms so we don't want to be in the situation we've been in in december where the special teachers all get quarantined because they've been exposed to a class so at least in january if we can have them still separated the most that would happen would be one teacher might have to quarantine not four and and so that's part of what has put such a strain on each of our staffs is that if you have to quarantine all four of the specialist teachers that's four more times that somebody else has to cover uh classes for up to 14 days depending on how long so my question is that's when teachers have their prep time how are they going to be having a problem if they're supervising the online classroom is a little bit different for those students but the in-person teachers won't have that well what the sites have had were doing when we were when before when we had the specialist teachers doing uh virtual is that that's when a para or someone else would step in and give that teacher a break when we've had to have people absent those pairs are covering for somebody rather than giving that teacher that relief time there's a domino effect when somebody's absent i don't know my thought is is if the parents are choosing for their child to go to school they should be going back to school i've had mine in person they've not been in cohorts they've been in the cafeterias they've been at the high school and i mean i was pretty conservative last week with the numbers and i was on the fence with that decision but i think if the parents are choosing for them to go back to school they go back to school and if they're choosing the virtual then they can choose the virtual i know what risks are involved as a parent making that choice i'm not saying don't put precautions in place at the school by any means but i mean if they're going back to school they should go back to school the parents understand they're making that decision i mean we've got it doesn't stop it so i'm just saying i'm not i mean keep these in place but i mean it's just to get around it we've it's i think i don't it's not going away it's something we just have to learn to to handle and figure out and i i mean my thoughts are if these parents have this opportunity to do this they've watched these same numbers we're watching and they know that we're going to put these precautions in the best we can and if they don't want to do that then keep them home on virtual school and we can't keep quarantining a whole class every other week we can't i mean the high school my kids have been exposed with kids positive left and right and i keep telling keep your mouth tight make sure your desks are clean sanitize as often as you can wash your hands other comments this is brandy um i don't really like the idea of the online specials i prefer that kids get their specials i think they need that during the day they need the arts and if you're an in-person school i think we should also have the in-person specials did you not hear charlene uh brandi uh if i misrepresent you let me know uh brandi was talking about if we have our kids in school they need to have the specials in in person and not virtual that's correct thank you for making the decision to choose online or in-person school they knew that as a board we had chose to go back in phase three and they made the choice obviously there are some that don't like that and they're choosing to keep them home or it didn't work or there were also i mean i heard parents saying that you know i'll just keep my kid home if they're going to keep quarantining them every other week so i mean that's a struggle too like other thoughts i think i'm pretty steady on all of this i uh i'm always have been and still am of the opinion that the parents have made their decision i said that from the beginning i'm still saying that now um we need to be cautious in what we do because it's not fair to the students to make decisions one week and change those decisions next week and we're i mean if we're going to make a decision to go with this and this is i i agree by not having the online and and i'm not on okay with the lunches being in the classroom um but i don't want to hear you know in in two weeks that oh we don't have enough staff again we're going to close school for a couple weeks because we get problem again um so the decision was made to do this i'm just of the feeling that we need to we need to get a plan and stick to a plan um that we need to this is what we're doing and not have changes that are controllable um now i understand if we get a major outbreak but if we have changes that are controllable we need it we need to this is what it is i do agree that we said this is where we're going parents made their decision because this is where we're going um um and does the cdc say state that we need to quarantine the whole class if there's one person positive in there yes because the high school is not obviously i mean that's we've done that foundation it's a recommendation so i mean i feel like we need to quarantine the positive people and watch for symptoms of anybody else and that's a separate direction that you can give me i mean i've been operating based on the direction you all had given me in the past which was to follow the health department's recommendations which is what we were doing saying we need to get to a plan and stay to that plant there are no right decisions this is unfortunately this is one of those things their child do that work at home if they're not comfortable if they know a student tested positive in that class correct yes i mean we notify them first of all we notify if there's a possible contact and to monitor their children we do tell them when there has absolutely been a contact and that's the basis on which we have been quarantining a class we have a little more leeway to have it be two students in a cl in a single classroom uh in my last conversation with sherry lawson the county uh rn who works with us that that that we could work that way and that's partly those have changed partly because of all the things that every month everybody is learning about this disease you know the the information we had and the advice we had in august is somewhat different than the advice we have now because more is known now than was known in august so we've been making some modifications based on that and i will tell you that absolutely every single case is considered separately and based on its circumstances so you know we're not trying to run anybody out of school that's not in anybody's best interest no i know you're not i just feel like if these parents are making this choice to send their child to school and we gave them a second opportunity to make this choice then we go how we say we were going at phase three and i'm i'm comfortable getting in a couple weeks leeway in january and you know i'm not i i don't know about the meals thing so dr strip if i'm understanding correctly in january when they come back we will continue the hybrid like we've been doing and then in february is when we would all go back no parents have parents by by the executive order have the option of continuing uh continuing virtual for the entire semester so and for the whole rest of the school year so when we sent out the survey it was made very clear to parents that their decision would be for the entire semester with those exceptions that might come along yeah it's all hybrid it's staying hybrid right it's what exactly they can they can they can have a lunch we can and not schedule seven lunches we can we can we can go as close to normal life as possible um given the circumstances my whole thing is i i don't want to keep changing and that's what we're doing we we send out a message to the families saying this is what we're doing and decisions were made and 10 percent said i don't like that decision i'm going to keep my kids home the other the rest of our student body said no i want my kid in school the mental distraught these kids have by not being in classroom heavily outweighs what we're running from and until we see a serious problem in my opinion until we see a serious problem to yank that carpet out from under them and take these services away from these kids that many of them don't get anywhere else but in our schools that is detrimental and i am strongly opposed to it i would like to see us stick with the decision we made at the previous meeting because parents are making the choice and that's you know and they may have changed their mind based on that so if that's the case i think we really seriously need to think also about the idea of of sending people home because of a possible exposure um that there wasn't a staffing issue like we had before and yes we did have some positive staff members but um we we gotta go to work and we gotta get our staff to work and then they gotta do what we need to do um we do care about their safety and their well-being i'm not saying that at all um but like i've said in the past like i'll say again we approach i approach every single day in my classroom like i've got 150 kids that are coveted positive and i know that every day when i go in there um but me being there is much better and these kids are getting a better education than being at home and the whole education of that child is improved being in the classroom and it's showing in in the reports from the principles i mean our students are going down in their proficiency at every single site by a major percentage we have more than half of our students failing they are not proficient a couple of comments first of all we don't send anybody home for a possible exposure we only send them if you know we only quarantine if they have actually been exposed so i want to clarify that the other part is yes we're not looking really good on our midterm uh assessments however as we pointed out when we got the first ones those were pretty speculative the first time but we're still very concerned you know they went down from the first test well that's what i'm talking about a whole lot of the we we had real concerns on the first test that uh that it was on the validity of the first test so we really think this second round is much is a much better baseline uh really gives us much better information for us to look at relative to where kids are at the end of the year but it's but even if that's the case even if we ignore the difference between the first test and the second test the second test information is discouraging for us in terms of where kids are and and what they've lost and that's not being critical at all of our teachers they're working their heinies off to make this make this first and i know you're not clear right right and i knew i knew you were not being critical of our teachers but i just wanted to go on the record for that because our teachers are working very very hard and i will tell you that one of the reasons that i brought um this to you the main reason that i brought these proposed changes to you for your consideration is feedback from the sites from the adults who are anxious you know they have anxieties about this we know our kids have anxieties we know our families have anxieties and i and i would have felt remiss if i had not shared with you this kind of a possible consideration based on the feedback from our sites where people are nervous we'll do whatever we need to do and i think our staff and our teachers have proven that this first semester that they will step up and do whatever needs to be done so whatever you decide we're going to make it happen the best way we can so what are we asking are we asking to continue with what we had before i'm asking that what we decided on at the previous do you have any comments from uh are there two doug brandi are you in agreement with keeping where we were before yes doug how about keeping that two week visiting keeping where we're at right now in january in our meeting we see so they have that two-week return and then we step into phase three or make a decision different from that in january if our numbers are too high is that agreeable okay so you'd like to stay in there you'd let us stay in phase two for two years and then decide that would be wonderful and then because then we can know where we're at um we're not jumping the gun we're continuing we're at and we can see that would be that would be awesome i know but the the truth is that i mean that is that really gives us the i hesitate to say wiggle room but what that really does is it gives us control for two weeks to really know and to avoid having to make major changes of any sort we appreciate it weeks it's not virtual that's fine special no no i want to be doing what we're doing right now okay not literally right now what we're doing last week correct what we were doing last week last week what we were doing last week i want to be doing again um we can do that we can absolutely do that everybody okay with that so we can just handle that absolutely making a change no no we're not making a change that's awesome thank you so much all right item 5.4 discussion of sports programs for the second semester dr stewart mr president and board members uh as you know we have not done any uh interscholastic sports and from the junior high in first semester and junior high is i don't know that they're chomping at the bit but they're certainly asking questions because mr eastman has been meeting with athletic directors and the folks from other school sites so he sent me a whole list of questions but the most critical question first of all for you to answer before we even discuss any of the others possibly is whether or not you would like us to resume interco interscholastic sports activities uh in january i'll go first absolutely absolutely how many other schools in our area are participating at that level um they had the whole group had decided for first semester not to at all and uh so they're of course you know trying to make plans for second semester and um and so that's the basis on which you know he wanted he wanted us uh to have a decision relative to that so he knows what to say to those other school sites uh relative to planning mr president yes uh i would suggest this one because of what's happening and the you know the uncertainty and so on that um we table this item until a meeting in january where we can get the uh a lot of the really the information that's needed and find out what the other schools are doing too well i think some of them for my motion i think some of them are waiting to hear from us so we can get this scheduling going and if we put off for another month being they put a different hat on being a coach myself the biggest frustration i've had right now is every time i turn around someone else is changing what's going on so getting stuff scheduled and finding out what's going there's a lot of puzzle pieces to put together to get seasons going and if we put off and say no let's talk about it next month they're going to put off because they have no one to play but if we're willing to say yes we want to play then we can talk let's get scheduling going but if we don't even move that make that first step we're going to be looking late february before any games are going to be played and technically the season's almost over so we're going to be into spring sports so i think that we need to get rolling winter sports has already begun at the high school level i'm not sure what the schedule is for junior high level but we've seen the biggest comp problem i've had scheduling meets is their school boards haven't decided to allow them to play so we can't schedule where my wrestling team would normally see 12 meets in a season we have three because schools have not their boards have not made a decision to start participating and if we put this off i mean my kids are looking at a six week season now and and that's detrimental i mean that is destroying these kids aspirations and yes i know i'm talking high school to to elementary and junior high but that's where these programs begin and we cultivated at the junior high level to move to the high school i would like to see us saying yes let's move forward with sports so we can start looking at what can be scheduled we're not saying right now let's schedule the season because that's not really what we do but we could definitely discuss where our numbers are in that january meeting say whoa we might need to slow down but if they don't know where they're going we're going to be february before games are even scheduled and your winter sports schedule basketball is basically over by then just for information so i do know that this group of folks mr eastman and then the athletic directors or assistant principals from the other schools have already talked about months ago when they decided not to do fall a possible schedule for second semester which modified and allowed for basketball i think volleyball and then excuse me they were talking about actually starting with football in january so they had adjusted all of the seasons to try to fit pieces in for the semester now whether that would continue to be the discussion or not i don't know because they haven't met again to to talk about these things are there objections to telling them let's start scheduling no objections to that um it sounded like doug had an objection does brandy have any uh feedback i'm sorry yeah i don't want to cut you out did you have more to add no i did not are you okay with us to tell them to start scheduling then well i i object to it for the reasons i stated but uh i'm one vote out of four okay randy your opinion i say let them play okay well let's do a motion then so we make sure we're okay um i will make a motion that we uh begin with our winter sports scheduling can we get a second second second brandy dubois all in favor aye corey burgess oh i'm sorry yes yes fox creek only douglas may randy dubois i juni borland aye charlene dsi thank you that the second part of that then is we have all kinds of uh associated things to think about relative to that like do we follow aia rules do we do we allow fans do we require masks do we we have a whole bunch of logistical kinds of things that are associated with this um and so um then the second part of advice i wanted from you or or emotion as the case may be would be to let us work administratively with a team to come up with here's our here are our logistical plans for how to make this happen and and proceed with that uh given the timelines we could we could have that group meet come up with guidelines and then bring them to you at the january meeting because it's unlikely that there would actually be an event happen any of those sports events are not likely to happen before the january meeting so with your permission we would put all of those logistical things together and bring you a recommendation i i personally would be okay with the recommendation rather than following a guidelines because you uh aia changes their mind as fast as the wind blows and their rules are insane in many parts so uh i would say let's look at the have them get a committee that fits to our community what we are dealing with and my recommendation would be yes let's have them say this is what we'd like to do this is where we'd be at and then we can review that sounds good it does thank you and that's very helpful for us anything else on 6-2 no i think we have our work cut out for us with that you definitely do all right so item 6.3 regulation yeah oh well what did i do heck we're skipping no i'm just kidding um we're on five five thank you thank you for keeping me straight uh 5.5 revision to the bullhead city elementary school district employee handbook dr stewart last month you approved this handbook and as i suspected there's the one i gave you in front of you the the one page and it's just an addition that has to do with time cards must be submitted on time in order to be processed for the next pay date if time cards are not submitted in a timely manner payment will be delayed until the following payday folks who just don't get the time cards in and technically it's illegal for us to pay them if they haven't put in their time cards after i put this on the agenda and send it out to you all of course the auditors were here and one of the slight citations is that one particular individual last year twice did not sign a time card so the time card got turned in but it was not signed and technically we can't pay that person then either so this could eventually change as well and then i attended a title uh title ix another title ix training today and i already know some other changes so unfortunately you may be seeing this one fairly frequently since this is the first time we've actually had an employee handbook district-wide in many years but this evening i'd like you to approve that one change so that we can distribute this handbook in january any questions or comments that they missed once that's true okay then i will move that we or do we have to have a since you approved the uh since you approved the handbook to begin with you probably should approve any amendments okay then i will move that we approve the revision to the handbook as submitted i'll second the motion second all in favor aye corey burgess aye doug lutz hi brandy hi jeannie borland aye charlene diaz item 6.1 policy ac nondiscrimination equal opportunity mr president this was um one of the policies that you reviewed in the workshop last week or last month and uh so this is a first reading no action all right item 6.2 uh policy a district missing and belief statement sorry missing is misspelled it should be mission okay it's a mission and this was one that you reviewed in the workshop last month so this is a first reading and we will get it correct in the agenda next time all right so the mission and belief statement uh first reading yes item 6.3 regulation j k a r corporal punishment this is a regulation we could not put it in last month's agenda because last month was the first reading for jk a so now that you have rescinded jka we're recommending that you rescind jk r and this only takes one reading then i will move that we resend regulation j k a r second that g second um i corey burgess aye aye doug lodge aye randy dubois hi jeannie borland and i'm charlene diaz item 6.4 exhibit jka-e corporal punishment and this is the same uh thing this is the exhibit this was the record that had to be made when there was corporal corporal punishment administered one reading again so you can rescind it tonight right i will move that we rescind exhibit jka e i'll second the motion all in favor aye corey burgess aye doug lutz aye randy dubois aye genie borland aye charlene diaz that's great so moved item 6.5 resignation of christina merrill mr president this was an intern in our preschool program and uh she submitted a resignation on december 2nd i will move that we accept the resignation of christina merrill i'll second the motion charlene diaz all in favor aye corey burgess aye doug lutz aye brandi dubois aye jeannie borland aye charlene diaz saw moved item 6.6 liquidation of damages clause for the contractor christina merrill mr president and board members this we've discussed with other resignations and it is a clause in the contract that when a contract is broken in the middle of the year the liquidation clause can be invoked i am recommending that the board invoke the liquid liquidation of damages clause in christina merrill's contract a move that we invoke the liquidation damages clause of the contract for christina i'll second that all in favor aye corey burgess hi doug lutz hi brandy dubois nate jeannie borland aye charlene diaz item 6.7 adoption of the fiscal year 2021 revised budget dr stewart mr president board members because of the changes that were required us in a notification from the financial department of the arizona department of education we needed to change our budget based on the 40th day adm we had anticipated more funds from the more revenue from the enrollment stabilization grant than we actually received and so it meant that i needed to move some money from the capital budget to the m o budget to make up the difference the good news is that we had set aside already about 750 000 dollars from rollover money from last year and so we were able to make this budget work the memo that that you have that you had in the agenda i made part of the public understand why we were making some of the changes we made and then you have in front of you page the cover page from the revised budget and page one of eight and i'm sorry i don't remember the number but i think it's page four or five of eight uh that that shows the changes in the capital budget on page one of eight you will notice that the budget limit is sixteen million seventy seven thousand three hundred fifty three dollars the calculation page does figures that out based on where i put the numbers for district additional district assistance which usually goes into capital and at the beginning of the year was in capital because the state had said that our limit would be 15 million 747 000 so moving some funds over allowed us to cover our m o budget and then you notice in the second line that the budget limit for capital is a million thirty three thousand nine hundred one dollars i don't know why that did not adjust in the calculation page when i adjusted the funds from capital over to mno however that's our limit and we are well under that with our actual budget of eight hundred forty two thousand eight hundred forty five dollars our budget balances uh with the funding that we are receiving i will also mention that we are likely to have another revision of this budget after the hundredth day because our enrollment has increased since the 40th day and so there is a possibility that we would get some additional funding the other thing is that of course the legislature has not met yet and there is hope even though hope is not a plan there is hope that there will be some additional funding from the state and we know that the federal government is looking at additional funding as well so our budget could look very different by may by may 15th when we have to file our final revision for this budget i'm asking that the board approved the budget as submitted do we have any questions at this time i have a question this is doug lutz for dr stewart and capital outlay we really went large under facilities is this because of the covet and the sprayers and all the other that's going on um doug we went we went large originally because we had the funding we had that money that uh rolled over that we had not anticipated um from the previous budget and so we had put into the capital budget funds that had not been in that budget for a number of years the good news is that we had it at the time and we had some good plans for how we were going to use that the bad news is that because the esg the equalization or the enrollment stabilization grant as with most districts in the state did not come anywhere close to what the calculations indicated we should have had so it just meant that to make sure that our m o budget balanced i needed to move about 350 000 from the capital budget over into m o to make that all work thank you you're welcome that was not a happy day by the way any other questions on the revised budget then i move that we approve that we adopt the fiscal year 2021 revised budget i'll second the motion charlene diaz all in favor aye corey burgess hi douglas aye brandi dubois hi jeanne borland aye charlene diaz um you item seven point one do you need to executive session can we get a motion to go into executive session emotion we go into executive session i second that motion all in favor aye corey burgess hi doug lutz hi brandi dubois i jeanne borland hi charlene diaz we are in executive session [Music] do [Music] [Applause] [Music] [Applause] [Music] so [Music] [Applause] [Music] [Applause] [Music] so [Music] so [Music] so [Music] so [Music] [Applause] [Music] so [Music] [Applause] [Music] so [Music] so [Music] [Applause] [Music] so [Music] so [Music] [Applause] [Music] [Applause] [Music] so [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] so [Music] [Applause] [Music] so [Music] so [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] so [Music] foreign [Music] do [Music] do [Music] [Applause] [Music] 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add to that workshop for tax credits working on something for staff appreciation like we used to do i already had that on there okay yeah i know we talked about in the past i just didn't know yeah all right so let's get that in our next workshop so what is our date for our next meeting we have set up right there i think it's january i don't know in my stack where okay so are we good for january 15th 14th january it does say 15th on here okay january 21st sorry sorry january 21st oh i need to check that's a wrestling mate and i don't have very many of them i don't have very many of them so i gotta make sure the 21st yeah it's on here wrong yes i was looking at december third thursday 21st my lightning fast phone over here is floating that's a thursday right i don't have meat on thursday i'm good yeah i'm good i'm good okay so we're going to set up for that uh workshop at 5 30 meeting at 6.

this meeting to order today is Tuesday December 15th there is a need for two executive sessions and I propose that they go in succession item 1.01 and 1.02 and the executive sessions relate to uh ARS 384 31.03 a and 8 for discussion or consideration of matters relating two school safety operations and school safety plans or programs item 1.02 is governing board may vote to discuss this matter in executive session pursuant to ARS 384 31.03 a and3 and 7 to receive legal advice from attorney to discuss and consult with the representatives in order to consider its position and instruct its attorney and representatives regard regarding negotiations for the sale or lease of real property uh those are the two executive sessions in brief is there a motion so moved thank you Miss humph is there a second second thank you Miss U jetti any discussion all those in favor of moving to Executive session two in succession please signify by saying I I I all those same motion carries 40 we will recess to Executive session e hello e Char check e yeah we are waiting for one of our board members is here telephonically the room has been set up for maximum capacity we have an overflow room we ask those of you who are standing at the back to please go to that overflow room thank you whatever for good evening like to call this meeting of the Gilbert governing board to order today is Tuesday December 15th we are in a regular business meeting we have just concluded two executive sessions we'll call this portion of the meeting to order it item two item 2.02 would be a moment of silence we'll do a pledge led by Mr jetti that's item 2.03 so if you would please join me in a moment of silence to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for [Music] all thank you that takes us to item 2.04 which is roll call of board members Miss Wilson would you please call the role Dr Charles Santa Cruz here Miss Lori wood here Mr Reed Carr here michila ug jetti here miss Jill humph here Mr President all board members are present you have a quorum thank you M Wilson we at item three the approval of this evening's agenda item 3.01 is there a motion so move thank you Miss humph is there a second second thank you Miss ug jetti any discussion seeing none then we will vote on approval of this evening's agenda all those in favor please signify by saying I I I all I all those opposed the same motion carries five zero we are now at item four the superintendent report Dr McCord I'll refer to you thank you Dr Santa Cruz governing board members uh good evening and Welcome to our meeting we've made it through the first semester of this school year and I'm very proud of our students our families our teachers support staff administrators for everything you've done to get us to this moment maneuvering through this pandemic has been a struggle for everyone in many different ways and again all the work that everyone has put in is very much appre appreciate I know by myself this governing board and all the district level Administration want to talk about some celebrations um Highland High School football they were our runnerup 6A uh finalist so please give them a hand congratulations to them mosquite High football this is they are returning uh for a second year as 4A state champion so congrat congratulations to mosqu hi football we have some GPS coding League winners during computer science week and I'm just going to please ask for forgiveness if I mess up somebody's name Ben hunter from Highland Ian batia from Gilbert Classical Academy Wuhan Bo Mick from Highland High Connor deska from Gilbert Classical Academy Victoria Wayne from Gilbert Classical Academy Malia burner from Highland High Easton Peterson from Desert Ridge jior High nabia Alam from Gilbert Classical Academy and Cohen man from Highland Junior High and Alex Moss from Highland High again our GPS League coding winners congratulations to all of [Applause] them National Merit scholar semi finalist here we go from Camp overie Lauren Brandt from Desert Ridge adelyn da from mosquit high Donovan harp and htau Lou from Gilbert Classical Academy Matthew Hannah from Highland High is it Mary or Maryanne wood Mrs Wood's daughter congratulations Jason kalang and Isaac root congratulations to all of those please give them a hand on National Merit scholar semifinalist and lastly our teachers we have three teachers that became nationally board certified that would be James archino Carrie Glover and Haley mercy and we had a renewal of the national board certification and that is Lori folz so congratulations to all four of them thank you very much Dr Santa Cruz that concludes my report for this evening thank you very good thank you Dr McCord Miss Wood are you reading or should we play the recorded message okay if you would please play the recorded message we are at item five 5.01 request to speak a public meeting subject to reasonable time place and manner restrictions to allow individuals to address the public body on an issue within the jurisdiction of the public body at the conclusion of the open call to the public individual board members May respond to criticism made by those who have addressed the board may ask the staff to review a matter or may ask a matter be to be put on a future agenda however members of the board shall not discuss or take legal action on matters raised during the open call to the public unless the matters are properly noticed for discussion and legal action during the open call the board requests that speakers refrain from voicing complaints against School Personnel or any person connected with the district as it may impact due process rights policy K Keb and Ked are provided by by the board for disposition of legitimate complaints including those involving individuals forms required for use of these policies can be obtained from the Gilbert Public Schools website thank you we have uh 20 or so folks who have requested to speak this evening we'll start with our first three Bonnie Hickman and I apologize in advance I do not intend to Massacre names but that may happen uh Cara dods and Amber Franco Miss Hickman you have three minutes hi um first I would uh like to thank the school board and Dr McCord and all the GPS families that are here uh my name is Bonnie Hickman and um I am speaking as myself as an individual with the vested interest in our school district um I have been a sixth grade teacher for 30 years 26 of those years in the same classroom I have a lot of stuff and um I've been in the Gilbert District obviously for that same amount of time um I teach sixth grade and I absolutely love my sixth graders and what we what we do their abilities what they are able to do and their sense of humor um when I started off teaching I started off with a chalkboard and a ditto machine that OSHA decided they needed to get rid of because of the fumes and then I was so excited when we finally got an overhead projector that I could use and then the idea when they finally put a TV in my room and a telephone I was like I couldn't even believe it it wasn't the wobbly cart anymore um I do still have a film strip projector though because you never know what's going to happen in this world um but I do know that after I earned my K12 online teaching endorsement um it opened up the idea of what technology was going to do for us um I never expected it to turn into what this is um the material that the district has paid for for us with the Florida virtual um it's not ideal but it sure is better than what we tried to wrap together in you know last spring and tried to figure out how we were going to do this um it it's definitely teaching our kids I'm learning things along with them um but teachers decided to teach because we wanted to be with kids we wanted to be in a classroom and the idea of having the kids remote is really hard it is really really hard you can't see their faces you can't tell who's talking there's so many glitches and I know the majority of teachers would say they would prefer to be in their classroom working hybrid is more work working virtually is ridiculous amounts of work however we really need to look at at the safety issues we had two special ed teachers out at my school a few weeks ago that both tested positive because of that with the contact tracing and the closeness of their populations we had 40 kids that had to be quarantined and so I think we really probably need to consider what are we doing if we are not masking up if we are not doing this in our community because really I don't see that the spread is happening in the classrooms but we can't have things like I I heard that I just one of the high schools had a dance party last week or something so we're just really asking that we stick to wearing masks and we do what we need to to keep our kids safe to keep our schools safe keep our teachers safe and keep the schools open thank you thank you Miss Hickman Cara Dodge actually I passed to speak it was a mistake okay thank you Amber Franco good evening members of the governing board and Dr McCord my my name is Amber Franco and I am the gilbertt Education Association president our mission is to advocate for Education professionals our members fulfill the promise of public education for every student by preparing students to to succeed in a diverse and interdependent world today I'm speaking on behalf of GAA members and education professionals over the course of five months members and education professionals have worked tirelessly to ensure students are appropriately educated through an online hybrid or an in-person platform each situation required dedicated certified staff to be flexible and adapt their curriculum and teaching to provide a quality education for GPS students alongside these exceptional Educators were the dedicated educational support staff I.E office staff PA professionals teachers AIDS custodial and transportation all of these educa individuals deser to be recognized for their dedication to Ser servicing GPS students since last time I spoke G GAA and GPS Administration have worked together to ensure the safety and Welfare of staff students families and the community by implementing a GPS covid-19 dashboard weekly or bi-weekly discussions and safety mitigation as we move into the second semester of the school year GAA would like to reiterate the commitment of the school board motion on November 4th Gilbert Public Schools governing board will decide to will meet to decide whether students and staff return to Virtual ual learning for 2 weeks should covid-19 cases continue to rise within the school Community or with a wider gilber and Mesa Community should cases decrease during the two weeks of hybrid learning students and staff would return to in-person instruction this is the GPS meeting November 4th 2020 at this time GAA is advocating for the district to consider returning returning hybrid for elementary and online for secondary or hybrid for both Elementary and secondary depending upon the Maricopa County dashboard and to make the decision tonight GAA is also requesting the GPS dashboard to be updated twice weekly Monday or Thursday so we Monday and Thursday so we can have a more accurate count we thank you in advance for considering our request as a community we can continue to work in Partnership to provide safe return to school in January to all the parents and Guardians teachers are committed to providing high quality education for all students but they need your help to stop the spread by wearing masks limiting Gatherings and keeping sick students home so all students and teachers can safely continue learning in person there is nothing more that we want than to be educating within our own School walls we only can do that when it is safe GAA acknowledges how difficult the pandemic has been for educators including our Administration our governing board members parents Guardians and last but not least our students as we move forward time into the second half of the school year we just want to tell you thank you thanks thank you Miss Bronco you're welcome next three would be TR Trina Jonas someone identified only as Tara and juslyn Crower can I take this off okay it's hard to breathe enough as it is okay first I want to start out by thanking Dr McCord and all of our amazing staff for their hard work and diligence to keep our kids safe since going back to school full-time in person they did it they have succeeded in in and ensuring that our kids are not getting covid while being at school full-time our own Gilbert Public Schools data show that even the few kids who have tested positive for covid and by result Forest children who are sitting next to Mid class to quarantine of those kids almost none of them it's been a handful have then tested later positive for covid and most of those have had positive tests in their family so they cannot be sure that it was even traced back to school the mitigation strategies that we heard over many meetings in hours of time are working and we are so appreciative and so grateful and so thrilled about it second I want to encourage the board to revise your motion which it was a two-part motion and encourage you to vote to change the motion to only track the schools and determine whether they're hybrid online or in person based upon each individual School data and our own numbers and not on the the community spread when we first started this journey we did not have any data we were all guessing all of us we didn't know exactly what was going to happen if the district mitigation strategies were going to work but we don't have to guess anymore we have so much data that tell us exactly what's happening in a variety of areas one we know that covid cases at almost all schools in gilberg public schools is low today we have 13 schools that have zero cases Zero 12 schools with only one active case and not one school on the list qualifies to go to hybrid by your very low very low and arbitrary cuz I don't know how you came up with the numbers low standard of 1% 1.5 and 2% Active cases that's very low number and I feel like it's a really great compromise among our community of all the people that really wanted to close and the people that really want to open I mean that's a very low standard and at that very low standard none of the schools should be closed because our district mitigation strategies are working you are doing it because of the district's efforts we know that the absolute safest place for our kids to be is in schools when they're in school they interact with the same people day in and day out when you change your schedules to hybrid or online you're now disrupting an entire chain of safety that comes from only seeing the same people regularly these kids are now thrown into daycare roaming the neighborhoods babysitting facilities like bouncy gyms and everywhere else that's providing full-time care so their parents can go to work cuz what are we all supposed to do so these kids have so much extra time that they're now interacting with so many other people so it would probably help our entire Community numbers by keeping the kids in school because they're going to interact with fewer people than they would be being onlineer in hybrid my kids were my kids were in hybrid and done it like noon and they have nothing to do the CDC and the American Academy of Pediatrics have all stated that it's the absolute safest place for our kids to be in school third and lastly the unintended consequences of this is a great Mental Health crisis which I know a lot of other people are going to talk about so I encourage you to change the motion and just go school by schoolo Tara so I have a lot to say but I know there are a lot of people tuning in on their TVs too that can they don't see who's sitting here but um I'm actually we've spoken we've yelled we've screamed we've sent emails you know how we voted it's to keep the doors open that is your number one priority is education do your job as the school board members that make those decisions so I'm going to spend the remainder of my time because we have only received Silence from all of you we've sent emails asking for why are we doing this why are you doing that nothing that proves to us that you don't care about our students education so I'm going to spend the remainder of my 2 minutes and 15 seconds in silence [Applause] does someone else want my minutes say that Jus excuse me you can't give your minutes to someone else you have three minutes is that a is that a law I'm just curious does anybody want me to say something on their behalf I emailed every one of them multiple times I'm not even aent be at a meeting like this and nobody responded I actually had to call Shan ACC his second executive assistant in order to get a hold of him before he actually called me back within 15 minutes unacceptable silent hold account respond why is a Walmart worker required to work but teachers are not acquired why is that why is that even terara has the floor thank you unacceptable the silence is deafening so we'll sit here you know better you need to do better your minds you've told us are made up so it doesn't matter what we say what we do because you're going to go to bed tonight knowing you are not opening our doors come after the semester I'm angry I'm frustrated and you want all of us to surrender like it's okay we're going to make it through this we're in this together you can save it CU we're not buying into this grer hi I think you know me my name is jusn cower and I have three School AED kids from high school down to Elementary one of the most disturbing things I've noticed during this Co pandemic is the idea that our elected officials can somehow decide to assume a position for which they were not elected for which they are not qualified experienced or a position that really doesn't even exist unfortunately this has been very prominent among School boards across our country and ours is no exception you were elected by your community to serve as a school board member I know I've said this before but I'm going to say it again you're your sole purpose as it is stated very clearly on your own Gilbert Public School District web page States the board shall act as the general agent for the State of Arizona in carrying out the will of the people in this District in matters of public education let's read that again the board shall act as a general agent in carrying out the will of the people in this District notice it does not say the board will make Health decisions for the families in this District it does not say the board will assess health risks in its Community it does not say the board will listen to the loud voices coming from the Teachers Association and it does not say the board will prioritize other agendas above providing a quality education for its students what it does say is the board will carry out the will of the people in this District now I know you're hearing from both sides I know you get hundreds of emails saying open schools and close schools and I know you feel that you can't please every one but you can you can continue to offer online learning for those families that feel like they need it and at the same time offer full-time in-person learning to the families that desperately need it right now it may take courage Ingenuity and some creativity but you can do it and you must do it that is your job that is the sole reason you were elected to this position you are not medical doctors you are not epidemiologists you are members of a scho school board and I am here tonight to ask you to do your job and give our kids the education they deserve we are coming up on almost a solid year of subpar lousy education that scares me the ramifications of the actions you've taken this year will not go unnoticed they will haunt these kids for years to come I have a junior in high school who's concerned about his future and his career path unfortunately there's not going to be a little box he can Mark when he applies to college or post colle graduate programs that says sorry this was 2020 and my school board didn't care about my education no he just lost a whole year of quality education and we can't get that back so please do your job carry out the will of those who elected you to be here open our schools for full-time in-person learning on January 5th I'm asking you to find the courage to stand with us and say that educating our children is essential next three speakers are Steve lwer Corey Charles and Wendy fenda thank you for letting me speak to you today um I am here because I have five kids four of which are in Gilbert public schools and year and a half ago asked me me if I ever would have considered taking my kids out of Gilbert public schools and I would have looked you in the face and I would say you're crazy our schools are awesome there's no reason to go to any other school program um I made fun of people that would go to Ala in places like that because our schools are great but today I have to tell you that would not be what I would tell you if you ask me that question um when this pandemic hit and people were blowing it way out of proportion I know people are dying but let's get real businesses are growing out of business and people are suffering and much more horrible ways that are alive than those that are on the other side and uh I would just like to say that the four kids that I have in school I pulled them all out of Gilbert Public Schools put them in a different program where they could Thrive then when schools had the courage to open back up I took three of the four put them back in schools but one of my kids is still not in school because she's an ele Elementary there's no way she can learn on a computer in first grade just doesn't happen so it's easy to make decisions when you have no kids in school but when you have kids in school you see the reality of what's actually happening and I know that in in the times that we're in it's it's not easy to make courageous decisions because there's a lot of pressure about what's the right decision but in reality the right decision is to keep our kids in school and open back up January 5th and allow them to thrive and not have them live in a state of fear but in a in a in a state where they can actually Thrive and become better each day in our Great Schools I feel sorry for teachers this teacher that came up I I think their jobs are hard as it is I think it just got way harder this year I think they do an amazing job I think that the schools that my kids are in do an amazing job Greenfield Elementary Highland Park Park Greenfield Jr they're full of great teachers that love their job and want to do their job and I hope that we can think of those people that want their kids and their students to be in class like this teacher here who wants to teach the kids I don't think they do it because they're getting paid a million dollars I think they do it because they love to see the kids become better each day and I'm grateful for that I I'm not going to put my my first grader back in school ever if it keeps up the way that it's going um and I just would like to say in closing that uh if this was about safety some people are not going to like this there wouldn't be football in high school it's not safe so it would be done for it's not about safety it's about fear and I hope we can overcome it Corey Wendy and then Le hey guys uh I'm Cory Charles uh thanks for hearing me um I'll be honest like this is the last place I want to be and uh I know you guys are getting some pretty uh some pretty tough comments right now and uh I know you get paid nothing for what you do so that like makes it extra crappy but you know really I'm a dad and I got four kids that go to school and I had them in ALA and I took them out and I put them in Gilbert schools and it's been a big blessing I got two high schoolers and I got two Elementary AED kids and two of my kids have some some slight special needs this morning we woke up and uh it were a through l so we were at home and uh my two littlest kids you know they got on their laptops and signed in for like 2 minutes and said hi to their teacher and then they sat down to this fat packet of stuff to do and uh my boy who's in fourth grade he he's on the ball and so it works for him but my youngest daughter who has a a little bit of a learning disability but not enough to where she qualifies to be in school all the times um it it was a nightmare I stayed late um she battled with my wife uh she decided uh in page one of her packet that she wanted to go outside uh and sit out by the pool because that would be the best place and it was a nightmare I got to I got to I stayed uh tried to you know calm the situation and this is my wife stays at home she able to help the kids it was a nightmare guys it was a nightmare and then I I get the text from my wife of of why this is a real real struggle and you know the data right now when I was at one of the meetings when we set up the hybrid you know the different types of systems and the data right now really says the best place for the kids is is in school they're safest in school the the virus isn't transmitting as much in school mentally socially so I talk to my high school girls and they talk about their friends who've left who the about the drug abuse that's happened one of my daughter's very best friends she had to move away um because of drug abuse in her family and on her own and that's really really tough you know ASU they have an in-person Pro Dr Crow he's figured it out evit their full-time in person they' figured it out I'm asking you with a lot of these other parents please please figure out how to keep them in there that's what that's what we're here for and I know you guys are you get paid nothing man you got no vested interest in any other thing and I know the school fake Union is trying to you know mess up this and call a sick out so teachers don't show up and that would stink but I'm just saying is it going to take is it is it going to take a couple kids blowing their brains out and maybe your kids know them or my kids know them for us to say hey uh you know maybe we should consider really what what this means and uh I don't want that please keep them open please figure it [Applause] out hi thanks for the opportunity to speak my name is Wendy fanda and I'm a Gilbert taxpayer I'm also the parent of Three Gps students two at Campo birie and one at South Valley I also have a daughter who graduated last year so I'm advocating right now for full-time in-person education on the GPS website there's a graphic that claims GPS as a common sense District I'm urging the board to make Common Sense decisions for our district instead of seeding all of your Authority away to other bureaucratic agencies like the Maricopa County Department of Health they make recommendations but you make the policy and their metrics aren't grounded in any scientific data rather they're arbitrary inconsistent they're based their guesses um all three of my kids in GPS have been healthy this semester yet my senior's been quarantined when he wasn't sick during a crucial week in trying to finish his work for the semester my kids are missing out on opportunities like everyone is to perform live with their school bands and what they're really missing out on is live inperson life they feel like they're in a prison and it's hard to argue with them and the damage from not being at school is greater than the risks associated with getting this virus actually we don't know the full damage because we've never done this before uh the social and psychological effects will likely prove to be far worse than the protections that we think we're offering with these restrictions so I was told over the summer that I could choose live inperson instruction and I was under the impression that I could choose the risk that I'm willing to accept like when I choose to go on an airplane or across the street but I did not know how little live instruction there would actually be my senior son has been at school a total of 43 days out of 87 days this semester that's less than half the days of the semester so as a parent this was not what I asked for and as a taxpayer kind of insulted that I paid for this semester um so now looking to the Future it seems clear that this school board plans on starting second semester all virtual as if it's March again and I have to conclude that the board is complacent with just continuing virtual instruction for the foreseeable future my sons have missed so much instruction in person that I've begun to question the value of the the AP test uh in AP Calculus they started off the semester catching up from last year what they didn't cover in the math class before and they're so far behind this this year that I don't know if the cycle of catching up will end in time for taking AP tests this this spring so I want to let parents know you have until the end of February to cancel and get your money refunded and I do want to let the great AP teachers out there know that I do applaud that you what you do and I'm happy you got bonuses for doing it last year but just know there's parents like me considering not doing it this year and right now I would also just put a message out to parents that we just need to thinking right now about what happens at the Maricopa County Department of Health time if I could just say like one more thing about if they issue a mandate for a vaccine um that that is going to be very problematic uh because that's when you start to uh you start to require something that we could have personal exemptions for it but I could see an administrator sitting across the desk from me and telling me I'm sorry you can't come to school here unless your child has proof of a covid vaccine and if you do that if you get to that point that's that's when I think I Dr Santa Cruz point of order as much as I appreciate these comments okay so thank you very much for the time Lisa Madison Kathy Waldo and then Dr Allison Wilcock [Music] hello my name is Lisa Madison I've been a Gilbert Public School District Parent for 17 years and I have loved our experience here I'm so grateful for the amazing teachers staff and Schoolboard that have loved and influenced my four children's lives my two youngest are at Gilbert High right now and they are in grades 9 and 12 multiple times we've discussed pulling them out of the district to either homeschool them or go to a charter school but we've decided to put our faith in this district and fight for the education that they deserve I'm a very recent nursing school graduate I have been in the hospital multiple times and I've seen the effects of covid we all know it's real we all know it can be SE severe on certain people at this point though there is enough evidence to show that it is not a risk to our children or the staff and with the optional vaccine that is coming up it's even less of a threat those of us parents that are speaking out for in-person school are not uncaring we're not uninformed citizens we have weighed the risks and the benefits and we know that our kids need to be in school the CDC recommends that our kids be in school the literal experts on infectious disease are encouraging all states to send our kids to to in-person full-time school one of my children has multiple friends that have contemplated taking their own lives because of the stress and loneliness that this is all caused there are far more cases of suicide in children than there are covid deaths in children I understand that some families feel safer at home doing online school and I completely respect that decision but there is a way to do both we've we've taken the measures we've been safe and there are ways to do both don't take away our choice to go back to in-person full-time School four years ago I had a daughter pass away in a car accident and I would never ever ask anyone to stop driving because of it I know people have died because of this virus we know that people live with permanent damage but Mo the majority of people who get it have mild symptoms and then they recover in less than a week we cannot stop we we have to stop living out of fear please send our children back to full-time in-person school on January 5th thank [Music] you Kathy Waldo good evening I am here as a mother of five as well as a local Pediatric Healthcare provider whether or not you choose to acknowledge it the detrimental effects of school closure are very real and Lasting rampant depression anxiety new onset tick likee behaviors in normally well-adjusted children and a widening Chasm between typical and atypical Learners are just some of the repercussions I am confronting as a provider because our staff our school staff are living their lives outside of campus and not just leaving their homes to go to school and back the argument that we need to hide behind County benchmarks for Community spread does not hold up in fact we can look to our large neighboring school districts including Higley Queen Creek and Chandler Public Schools who have all mapped out a safe and rational plan to continue the option of in-person learning after break continuing our mitigation strategies continuing our migration strategies recruiting more substitute teachers and Expediting their applications encouraging staff vaccination for those willing adopting a campus by campus approach to covid spread and revising our district quarantine policy to align with the County's abbreviated 10 7 to 10day recommendations will allow us to staff to staff our classrooms and maintain a safe full-time in-person learning office option after break the issue of opening schools is not just about our largely Wells supported students in Gilbert it is about the wellfare of children across our state and Nation for whom school is their only safe structured place with consistent meals and people who invest in their lives the issue with about 1,500 plus missing children students in Mesa who are literally lost who never unenrolled but never attended any virtual learning they are watching us this board has been given the complete autonomy to allow the choice for in-person learning regardless of the recommendations of politicians or County staff as we do not have control over people living their lives with exposure risk off campus we can't control that each of you can stop our own enrollment hemorrhaging of 4,000 plus students leaving us but a fraction of the funding we need for next year or the year after you tell us to look to the experts and we have have the CDC states open our schools the American Academy of pediatric States open our schools Dr FY himself says open our schools allow families and staff at risk to remain safely at home to learn and open our schools with a choice of full-time in-person learning for those who choose you have nothing to hide behind now not benchmarks not politicians not teachers unions and not fear our children matter open our schools thank you Alison Wilcock good evening I'm Dr Allison Wilcock a pediatrician in Gilbert and a mother of three students at Greenfield Elementary School I'd like to speak to you on my medical opinion of the importance of opening our schools to full-time in-person learning this year has been a very difficult year on many families especially those that have teenage students our patients in our office have faced many difficult challenges we've seen several 15 and 16-year-old females become pregnant which in our area typically is not common we've seen two to three times a day patients that need to be referred to mental health for anxiety and depression it's a rare schoolage child that hasn't gained a significant amount of weight this year this is a typical growth chart of an 8-year-old student in our area we see many children that are experimenting with drugs I have examined patients who have been abused and are no longer in a classroom where there's mandatory reporters that may have picked it up sooner um and there's many families that are either single parents or two working parents where there's no education happening due to time constraints I've seen many teens who have completely lost their motivation to learn in a classroom I tell parents we're raising a cohort of kids that are going to live in your basement because they've gotten used to hanging out instead of working hard at school and after school activities these are some of the reasons I'm very passionate about um inperson learning as of January 5th I'd like to share quickly two cases with you that the parents have given me permission to share a 17-year-old male came into my office with 60lb weight gain he now has high blood pressure is being checked for High um high cholesterol and diabetes he started using substances and was being abused during the pandemic he was hospitalized with suicidal ideations and is now on an ant antidepressant and working with a clinical psychiatrist I also saw a 15-year-old female who was previously a well adjusted very happy female she's now in counseling for anxiety she's been vaping with friends and is sexually active she had thoughts of becoming a medical professional and now doesn't want to finish high school I'm fully aware that teens experiment with drugs and become sexually active during a typical school year but the lack of motivation and boredom has skyrocketed the numbers this year also when our schools closed most schools had no Active cases of covid which shows that schools are not the cause of the spiking infection numbers I firmly believe that keeping schools open is the safest place for our children and therefore our community because we don't have children in a variety of community and child care um locations Dr Anthony fouchy and other medical experts agree that schools are the safest place for our children to be as a parent who's a product of public education and has a mother who was a high school principal and a father who was the director of human resources for Austin Independent School District I am a firm believer in public education but this year due to the deficit in education and the disregard to Medical experts my husband and I are rethinking our um our um choices on how we will educate our children for the next semester I ask you to follow the medical experts recommendation to commit to in-person learning [Applause] Jillian there's no last name on this Lantana shamway and Nikki mckuin thank you guys for your service obviously uh you guys are here for nothing but at the same time I just want you guys to keep in mind that um it is your ethical duty to keep in mind the children's educational welfare at this point you guys have only considered you know Community metrics arbitrary Community metrics at this point um considering that positive tests are sometimes positive sometimes negative and one nostril it might be positive and the next nostril might be negative um but at this point your job is the ethical or the educational welfare of our children and you guys have fallen so short of that in the beginning we all understood nobody really knew anything about what was going on but as you've heard from all these people it's there's so much so much information available that we can keep inperson school open everyone knows that everybody sees that everybody's here to argue that point I don't see see why all these people have to show up to to tell you that when everybody is here clapping the one person who said that they didn't want school open did you hear the deafening Silence of the room not one person clapped because we all want our children to be back in school you can have an online option you can have an in-person option it shouldn't be one or the other it shouldn't be one group forces the other group to stay at home there is an option children need to be in school it's emotional it's physical it's everything children don't learn at home they learn in school that's the best place for them it's the safest place what science are you relying on to say that the numbers are up in school because not one of you has provided a study that says that the schools have increased in numbers in and that's the reason that we're we're shutting down the schools because then we might understand because not one of you has produced a study that said that children in kindergarten are are you know spreading the virus that's why we have to put muzzles on them that's why we have to mask them now kindergarteners have to wear masks there was no evidence we're just saying we're just doing arbitrary things now yes the numbers go up oh they go up they go down they they do this they do that that not one of you have said anything about schools not being safe in fact last time at the board meeting you guys all said that teacher attendance was up and school Transmissions were down you guys said how great everybody was doing and then you go and close the school what sense does that make to keep our students at home how does that help anybody L Shumway Nikki McKuen and Jimmy lindblum I'm L shamway I'm a mom to four GPS students from first grade to a senior I was hesitant to speak tonight because honestly it feels futile but I won't sit silently by while statistics and our success rates are being ignored when I check the dashboard today like many already talked about half of the schools in our district have zero or one case total not a single school had the 1% positivity rate that was discussed based on the logical plan we used to follow no schools would require a shutdown based on that percentage however instead of using a common sense plan of shutting down only when a school case numbers rise we've opted for a blanket full hybrid plan moving rapidly toward full online when school starts again when most of the schools have one or less case why is this the data has proven over the last three months that we're being very successful at mitigating the spread in our Gilbert schools we are doing a good job and I do appreciate the plans that we've set out that we are being smart I believe this virus is real I've had it I have friends that have had it we've had sick people in our family I'm not saying it's not and I appreciate that we are being as cautious as we can however we're also seeing that we're not having huge outbreaks and crazy amount of spread in our classrooms now this summer we had no data to go off of we were going in blind and we had to follow County metrics but we no no longer need to rely solely on the county metrics they are myopic we have more science we have data we have a successful track record of 3 months that proves that we are doing a good job and that we can be safe the majority of parents and teachers have asked for in-person schooling if there is a subbing and a staffing issue then let's get creative to find some solutions like she mentioned let's have a faster plan for getting people certified as Subs let's take away some of the expense in the red tape I've had covid I'm a mom I could be a sub there are lots of us that are willing to work together to support our community if it means keeping our schools open now Social Circles is where this virus is spreading it is not spreading in clean sanitized controlled socially distanced masked classrooms we have children that are now out of our safe controlled environments and they're roaming free after their 45 minutes of online learning and they're careless and they're spreading it as much as our parents out here are trying to stop them and keep them under control it's a much more Lawless situation and it's way less safe than if they were just going to school every day the sad truth is until the school board finally recognizes that in-person schooling is up there in importance with healthcare workers and First Responders our children will continue to suffer their education will suffer four years to come because of this and parents employment will continue to suffer as we struggle to juggle working and teaching our kids please keep the schools open I've come before and I shared that I know some of you on the board and it's kind of disappointing because um when you guys had a choice to have your kids go to school instead of being homeschooled or other options you chose in-person school and now that you have a choice for my kids for some reason you think differently and it's disappointing and 100 % I know because of the choices that you made for your own kids Lori's the only one that has kids right now she should be fighting the hardest for them to get in school unless she does not want them to go to in-person school but the rest of you you all had kids go to school and you chose that we're choosing that and you're not you're literally not supporting us in that it's the weirdest thing I've ever seen it's so so odd to me my kids have played sports with your kids I don't understand why you wouldn't be fighting for them to be educated and to get out on that field on that track on in that court because you know the lessons that they learn from sports do you think they're going to allow Sports to continue if we don't have school no my daughter missed a track season because of it and Reed car guess what your son would have missed a volleyball season I wonder how hard you would have fought for that it's disappointing and now that's what's sad about this whole thing is when you chose for your kids minus Lori you chose in-person school and for some reason you think it's better for me and everyone else that you choose for us disappointing I hope that you guys see the things that happened to your kids and the experiences that they had were positive and that you want that for my kids and for your neighbors and your friends I literally know through of you and I hope that you understand and care about my kids as much as you care about your [Applause] own Jimmy lindbloom Jennifer Ebert shaver and Sophia mckendrick hi thank you for your time today and allowing you to speak uh Ken brg uh Queen Creek's board president recently said we will work to find e every excuse we can to stay open uh it's an attitude um that I think is a good guide for us as we try to consider what is the right uh thing to do in this District when we have an attitude that recognizes the importance of in school learning for a child and we we won't make decisions like closing an entire School District when there is a school that doesn't have a case in it I I think um we're all learning a lot of things here and I I am appreciative of this board for being one of those school districts in the state that has been in school more more than most um Queen Creek uh the East Valley as a matter of fact really has been in in school more than than most in this state but the truth is our children thrive in in school learning and they don't Thrive when they're not and so my ask is that we find a way to keep our schools open that we have that attitude we find every excuse that we can to keep them open because when we look at Matrix that deal with Community spread and we're not looking at spread in the classroom we're not looking at spread um in the school we're making a mistake and so I would just ask that of this group that we start looking for every excuse that we can to keep a classroom open if that's what we need to do um and we deal with cases as they come just as I mentioned in another time that I stood here that we did at the Boys and Girls Club we serve 16,000 youth through Co and we've been able to find ways that keep the doors open and and take care of the cases just as we've been able to do in Gilbert public schools and just as we've been uh Queen Creek's been able to do and so I don't think we can uh reiterate the damage that closing the public schools has on the long-term dis uh welfare and being of the district we will not be able to get bonds we will not be able to get overrides we will lose well we will continue to lose high quality parents and students and and that takes generations to restore if we deny the public of the trust that they have in in giving our kids the opportunity to to get a highquality public education and so I just ask that you please consider your Matrix and how you make motions because they have impacts especially when you refer back to those motions please just be very careful and just try to find a way to keep our schools open thank [Applause] you Jennifer I apologize oh it's Ebert's Hower it's really thank you fine good evening my name is Jennifer Erberts Houser I know I have spoken to all of you before and you may recognize me from a few years back and uh Dr McCord is my old teacher um I'm a product you said old hold on no just kidding well I'm not that old so you can't be that old um but I am here to talk to you as an expert I have a MERS in public health I worked with the heila County Department of Public Health and epidemiology and communicable disease also I'm a PA with Health First Family Medicine I work in family practice and I'm a front line line healthcare worker through covid-19 at an urgent care I you can tell that from my hand how badly they are from being washed I am also here to talk to you as a mother I have children at valasta Lakes Elementary School I had a child who was supposed to start kindergarten this year and couldn't because she has a lot of speech issues and online did not work for her I am here to tell you that children are not the Super spreaders that we once thought okay I am also here to tell you what these other Physicians are telling you is true schools and online learning is absolutely as essential as I am working in the front line of covid yes it is so important and the more we learn the better decisions we can make and we've learned more I have seen an amazing um amazing job at Valvista Lakes Elementary School that school is clean that the parents are masked the teacher doing a great job and it shows it it shows it we have no cases and the few cases we do have you know it's very hard to do Point contact tracing what I do love to see is that you care that the parents care about our students please advocate for them one of you make a motion to consider changing the metrics maybe we go school by school the schools that have zero cases get to stay open maybe 1% is dug gone low maybe we consider two or 5% especially at our gigantic high schools okay I'm telling you you've done a good job and we can keep doing a good job we need to start changing with the times as we learn more let's change that's what we're doing in medicine right now and that's what I'm asking you to do as a board I can't wait to see which one of you decides to make this motion it's going to be great let's make it Sophia mckendrick then looks like Laura o and Eloise Fulmer in online we don't learn I go to nly elementary school and take Alp math the concepts are hard but they're fun however I I have a hard time learning online when I do go to school I don't have much time to ask questions because we have to grade our three lessons of homework from online and we try to do two lessons of notes but we don't have time because of hybrid in social studies and science we have a hard time finding the notes and the answers students and teachers try their best but online learning doesn't help in English we do so much more now that we are off online we would lose all of that because WebEx doesn't work as good in real people in person and we can't really see who's talking thank you well it's the last place I'd rather be tonight but um I'm a physician and it appears based on your decisions that you are unwilling to look at the current data based on uh current metrics for schools to stay open and for the overall benefit of keeping kids in school so I guess Physicians have to come and tell you so we have four children at an elementary school at Greenfield and as you can imagine with my wife trying to keep all four kids on the computer when there we have twins six year- olds or seveny olds that you know have to you know Bounce from application to application and they just are not Tech you know technolog technologically advanced enough to do this on their own it is impossible for them to gain any sort of education and just stay focused enough to actually learn what you're trying to teach them so I encourage you like everyone else here keep schools open we know that based on epidemiologists based on the risk factors that um Elementary School junior high high school kids have they are not the cause of the community spread and so to base your decisions based on meropa County guidelines or at least uh positivity rate and not look at um what is the current rate of spread or the current positive rate in our actual schools to make these um just arbitrary decisions uh makes no sense at all so we encourage you to stay open we encourage you to look at other alternatives for patient or for students that are high risk or they have families that are high risk there's a way to do a hybrid program for those or inh home learning for those students while keeping the rest of the students in school [Applause] so Eloise Fulmer hi hi I'm El former and I don't like online I don't really learn that much and my mom I have three siblings my little sister baby she's in first grade she she needs help with a lot I need help with my math stuff my mom's busy helping her also my little siblings Milo and Jemma they start screaming and running around and crying and I want to go back to school so bad when my mom couldn't help me one time I started crying cuz I couldn't understand and yeah [Applause] our last three speakers are Sean jger Blaine cower and Joseph Gardner didn't know I'd be doing this tonight so it's going to be a little unscripted but um Dr Santa Cruz you were my principal at Gilbert High School back in the late ' 80s and I benefited from inspiring teachers like oh Mr Mr fraks um Mr Ashley Mr Everett Mrs Cassel m m mccamon um they give me an incredible education they also taught me a love for that flag and our US Constitution and learned to be a patriot through that so um just an incredible Legacy of learning at gil Public Schools uh I'll just kind of tell you my story so I have nine kids my wife and I five of them biological boys we have uh four children adopted from China in point of fact I was in China this year in January we got out just in time so to speak they had to take a a fellow passenger off the plane in Japan as we were coming home so 4 days later they locked down the cities that we were in so we were we were at Ground Zero pretty much and Co raced through our family back in March um back then the virus is actually a little worse than it is today today and uh we got through it uh but not without some pretty pretty serious illness now my you know 80-year-old uncle just got it bounced right back my 78-year-old aunt got it she bounced right back these are both people with serious comorbidities so I do not for one second believe the metrics on the adhs website or Maricopa County the pandemic is over we have a case demic that's what we have um as far as our kids we utilize Gilbert public schools for Services related to special needs all the adopted ones are special needs kids especially the one we brought home this year he's 14 he has a CFT brain serious special needs he doesn't know English he needs to learn English he needs daily access to imperson learning uh in elll which is at mosqu they're doing a fantastic job for him that's step one before he can learn anything else he has to get English uh down uh because he's so far behind this is a kid that was institutionalized for 14 years he literally stared at a screen for 14 years that's how they they kept them and by the way the Chinese are laughing at us right now they're laughing at our over correction the response that we did and they're off like old normal and the Chinese are laughing at us and we know because we have lots of friends there we have lots of friends of Taiwan and Japan and it's not the same there so you know for this kid to be in front of a screen all the time and then be forcy back in front of screens again it absolutely does not work we're trying to eliminate and try to remove these screens from from our family um because I've seen what screen addiction does to kids and how it takes over their lives and to go online and just have have to force them through that it flat out does not work unequivocally does not work so I just encourage you to keep these schools open these kids need it and thank God for my saint of a wife who we gave up last quarter or the quarter of last year in our kids home uh several of them in any case but we still have a couple in the school district I've had all my kids in this school district at one time or another I just encourage you to please keep the schools open [Applause] thank [Music] Blaine thanks for allowing us to come speak tonight my name is Dr bla cower I am a local orthodontist in the gilber community every single day I see 75 kids every single day I see see the depression the anxiety and the mental illness that you guys have personally caused these kids in our community these kids I talk to them every single day they don't want to live anymore they were never like that last year ever I I don't know how many kids have died in the Gilbert School District from covid but I know as of last night in Maricopa County 48 kids families kids have taken their lives this is ridiculous they need to be back in school we now have all the National Data we know what this disease is right let's protect our sweet grandparents who are 70 years old yes we know that they should protect themselves for everyone 70 and under and these kids they should be in school they should be learning I'm covered elbow deep in saliva every day we've never closed a day ever in the last eight months ever ever these kids I'm inside their mouth these kids salivas all over my face my arms nothing we haven't had a single problem not me or one of my t 10 staff members has ever gotten sick ever that proves to you that the kids aren't spreading the disease so please change your vote and get them back in school when you keep these kids out of school we know that they're failing now it's gone up 600 to 800% Nationwide do you know what it does to a kid when they're failing they're embarrassed they're embarrassed they don't want to live they go into a deep dark hole these were all everyone in this class everyone in this room and everyone in the Gil school district has smart kids that were getting A's now they're all failing and they're in a deep dark place because you're keeping them out of school get them back in school they don't want to fail anymore they're tired of failing we can't help them with their math and history and their science now I say this thank you Shane for bringing up the football stuff that was awesome I stood shoulder-to-shoulder with 30,000 people at the Highland football game but as of Monday I can't go to a basketball game or watch my kid cheer that's ridiculous nobody got sick and died at the football game to all the awesome teachers all the awesome teachers at the Gilbert School District we applaud you thanks for coming in and tutoring our kids for helping them for teaching them you are amazing now guess what there's a few of them in high school stop threatening our high school kids I'm tired of my kids coming home in tears and saying guess what Johnny 116th of your nostrils hanging out you're going to kill us all every single day they threaten our kids and these kids go home and take their lives stop threatening the last person you want to threaten is a little kid stop threatening them build them up love them and you know what when the free money runs out we we're going to have a $25 to $50 million shortfall cuz four to 10,000 of us are leaving this District the only thing shrinking in Gilbert is the school district so open our schools everybody in this room knows the definition of a hypocrite everybody here wants our schools open everybody wants our businesses open and we want Church open right Jill I saw you at church up at the pulpit 400 people preaching to right but you vote to keep us out of school that's a hypocrite open our schools if you guys do what's right if you guys do what's right you'll leave a legacy we will support you do what's right we will support you [Applause] time Joseph Gardner geez really hard to follow that uh thank you all um I appreciate your time uh I'm going to read my thoughts um not quite as free flowing um I'm speaking to you all and I'm I'm going to make the Assumption uh that you all have our students interests well-being uh behind the the driving decision uh decisions that you make I'm also assuming and addressing you all that you're experienced well-educated knowledgeable parents and that you have diverse backgrounds my background is I'm a dad I'm a dad of two school age kids in elementary school my wife taught high school math in a neighboring district for a number of years before committing to be a full-time mom my concerns tonight Center largely around the transition to hybrid learning I certainly appreciate the complexity of this situation the logistical Financial physical and mental facets of covid-19 are staggering I commend you all for the time the thoughtfulness and attention that you've given it this isn't easy that that said I struggle to see the value in moving to hybrid learning over full-time in person how is hybrid learning any more effective in managing Community spread over addressing things on a school by school basis you have the tools measures and procedures in place to understand and to an extent mitigate spread in your own District by addressing things on a caseby casee school by school basis the mcdh benchmarks are largely lagging indicators especially in terms of how they're reported this makes it extremely difficult to make accurate forecasts and isn't any more granular in the nature of its data than what you have in your own District dashboard a broad brushstroke approach of hybrid or online learning is akin to trying to drive forward using only your rearview mirror even if we do look at a graph for cases as an example over time in Maricopa County they increased and fell when school was not in session and they are now increasing and will eventually fall using a similar pattern further analysis illustrates that students and schools aren't the source of super spreading in short your Schools staff and students aren't contributing to escalating cases it happened regardless of and not in cause to them at my daughter's first parent teacher conference her teacher told my wife I was very concerned for your daughter at the start of the year every time I looked at her in our virtual class she had tears and had her head down she is a completely different person in the class she is happy helpful and an eager learner I can attest to how true that is again I am grateful for the time you've taken to listen to my concerns this is an involving situation but one thing is becoming increasingly clear you can address situational spreads on a school by school basis and our communities are far better off when our schools are actually a part of the community time please reopen our [Applause] schools thank you that concludes our open call to the public there were 23 speakers we will now move to item six reports and presentations item 6.01 is the monthly budget report Dr mcord any introductory remarks no just turn it over to Miss Betts our assistant superintendent of Business Services thank you good evening governing board members uh Dr Santa Cruz Dr McCord this is just a very quick update uh reflecting the revised budget that you all approved a week ago wanted to make sure that you saw how that rised budget would impact our monthly financials so you can see the two highlighted rows on this particular table maintenance and operations the adopted budget was 28.7 Million the revised budget is 22.9 million you can see that um now that we are we are comparing the year-to-date expended encumbered to that new revised budget you can see that it has decreased by about 5.7 million we're still at at a normal rate of spend please know that that $15.7 million of available uh balance is still uh completely allocated out to our schools and departments so we expect to see that to continue to go down over time the next highlighted row is under unrestricted Capital outlay again in response to the annual financial report submitt because of uh the um the savings realized after purchase orders were unencumbered we realized additional budget balance carry forward and unrestricted Capital which accounts for that increase of about $1.8 million in budget capacity for unrestricted Capital so before I go any further are there any questions about any of those two things okay and then the federal grants we wanted to bring this to your attention uh title two was highlighted because there was some significant additional spend month over month uh where the available balance has uh declined um over $100,000 and then of course again a result of the revised budget that was presented to you and approved by you last week the you can see that the Esser Grant which is the cares act funding where we were allocated a total of about $2.4 million initially if you recall we expected to spend $500,000 of that in the 2020 school year we did not so the revised budget um for the current year has increased by that $500,000 to that $2.4 million and you can see at this point in time we have spent very little money out of that Esser Grant the 300 to 399 funds other Federal projects you can see that the adopted budget was 345,000 and it increased substantially up to $18.4 million again just a reminder that $18.4 million you will see a revised budget that brings that down again to $2.4 million due to the request for about $30 million in ESG the enrollment stabilization Grant where we only received a total of 14.3 million so those are just to prepare you um the you can also see that under the revised budget number one column the pen it says pending this uh this report is the year-to-date transactions uh through November 30th where where the revised budget has not been approved yet but we wanted to make sure that we showed you the impact of that revised Budget on these monthly financials as early as possible um so that is all I have if you have any questions I am prepared to answer any of them board members Mr Carr anything no thank you anyone else if not then we will move to item 6.02 social emotional supports Dr mcord introduction yes sir thank you Dr Santa Cruz governing board members tonight we have Susie kadana she's coordinator of our K12 prevention programs uh we had a request from a board member to do a little presentation about the social emotional supports that we provide in our school district and Susie is here tonight to talk about some of those things good are you waiting for the clicker do you have that I can go ahead Bonnie's got the clicker okay sorry gentleman in the back you going to queue that up drum roll it looks awfully dark in there Jason anybody there very good thank you well once again thank you for the opportunity to be able to come and speak and just update you on the social emotional supports that we have been uh providing since uh the beginning of the school year and actually a lot of our planning act went and started even prior to so over the summer so I want to make sure that okay so don't know what's happening we need our own social emotional supports up here with the clicker no no it's on Jason pop back there and see if one of those guys is brave enough to come out here to figure this out for there it is there you go Tada awesome thank you um so again just want to make sure that I do provide you an update so we have uh been fortunate that we have been able to utilize all of our mental health support staff K12 to assess and prioritize the needs throughout the school district again we started our planning back in June July to make sure that we are going to knowing that we were going to be coming into a remote setting and not knowing what that was going to look like we wanted to make sure that we established connections and that we were going to re uh re-engage with those that we need you were disconnected even since the last quarter so what we really focused on was a lot of Outreach family engagement wanted to make sure that we were even conducting welcome uh back to school home visits if you will it really looked a lot like just the stri by visits to families and then we made sure that we were going to we knew we were not going to be able to do it by ourselves so we collaborated with not only campus staff District departments but we are grateful that we have a very generous uh Community by which we could rely on to help us support this so what does that look like at our K12 campuses we have Behavioral Health team members so those consists of school psychologists School social workers our nurses as well as our Mental Health Counselors that we are very fortunate to now have at all of our high schools so they will provide support um K12 but we also noticed and realized that we were going to need to have a Continuum of Care and access to services that we were are going to be effective so what we try to do is make sure that we were going to implement uh strategies and best practices that we going to be um for each phase regardless of whether we started out remote whether we went into hybrid once we went into an our onsite learning mode and then if we were going to be fully in person so that ended up looking like us providing one-on-one sessions group facilitation um in classroom presentations if you will and we did the these even at the very beginning while we had uh complete learning uh modules that were virtual we had social workers that were trying to engage popping into classrooms again having meet and greets uh that way not only with our staff but also with our families uh when necessary and trying to really triage and identify those families and kiddos that we felt that were going to be uh struggling in various areas whether it was academically behaviorally uh socially and emotionally so what we did is we um basically mobilized all of our efforts and what we learned rather quickly is that relationships and connections are everything so we tried to make sure that that was our Focus every time that we did reach out every time that we any regardless of the service that we provided that was always on the Forefront we wanted to make sure that we uh promoted a sense of belonging as well as a support and collaboration again in students learning regardless of the modality that we were providing that support and uh that even that did not change even when we made the transition from a remote to on-site supports and then when we went uh hybrid and we have kept our uh support systems going even for those kiddos that are attending Global as well so we triage appropriately regardless of whether again we're uh implementing mitigative uh mitigation strategies or if we need to intervene in various areas or if we unfortunately have to provide any type of Crisis uh intervention supports as well and so some of that um we're what we've worked on is to make sure that not only has our prevention education continued to um be implemented and again if we need to adjust or if we need to Pivot our Focus we will do that so our Suicide Prevention programming our bully uh prevention programming as well as our social emotional uh curriculum strategies mindfulness and wellness practices those again while we have had to adjust we continue those and we've really tried to focus on resiliency as well as building up um not only our students in that capacity but also building up uh the capacity within the teachers that are either on the other side of a screen in person uh in person uh on a hybrid level we wanted to make sure that everybody was receiving the t uh same type of support that we felt that was needed at that time uh just to give you an example we have mindfulness centers and spaces that are existing in our school sites we have safe spaces that students and um staff can take a moment if they need to throughout the day while they are there even if during on-site learning they were able to visit those we have Wellness days uh for example Wellness Wednesdays we've have mindfulness Mondays that are happening at the school sites we have zenen that have been created at the school sites as well um as well as a creation of Community Gardens for students and uh communities to come together and again to help not only again um to enhance just their safe and supportive learning environments but again to make sure that we're addressing all areas to support their academic achievement and as I mentioned earlier we cannot uh do this work alone so we are very grateful and fortunate that we have a very giving community so a lot of the efforts um have also come into enhancing connections and access to resources so that way we limit um the the Gap that we have seen sometimes in accessing resources for families regardless of whether it was meal distribution uh technology school supplies other resources we also have um current igas in place uh with Southwest Behavioral Health as well as Community Bridges in order to provide family counseling um student uh counseling as well and for staff if if need be and we are again very fortunate that we extend that to even the uh city of Mesa and the town of Gilbert being that we cover two municipalities so we utilize as many resources as possible um to make sure that all of our school uh sites are supported and uh we have very many um again coming up on the holidays we feel that this was going to be an area we're really going to have to focus on to make sure we connect families to still provide that um communication those resources even when we're not in school so we have worked on establishing those connections even while kiddos and families um are not with us during the break what we also wanted to do just lastly is to make sure that uh we knew it was going to be all Hands-On deck so we've tried to make sure that we utilize all of our mental health professionals in the school district but that we also use every form of communication that we can think of because traditional communication at this time uh we knew was we had to get creative so whether it's an email a phone call a text to our social media platforms um home visits like I said are just to make sure that we stay connected but then we also try to make sure that our websites our web pages for our social workers and Mental Health Counselors are current that if there's a link that is attached to a resource that it's a working link it's a current link and it is a resource that is still um active and is useful and then we want to make sure that people can pick up a phone and know who they're calling with the you know if it's a social worker mental health counselor on a campus so we make sure that we share out direct directories and contact information regardless of we have you know whether we have students at our Global sites or at our school sites as well well um so it's just again rest assure that our uh behavioral health professionals uh in the district are working as a team to make sure that again it's all hands on deck and that we try to make sure that when we say access to care that we're um helping to provide that as soon as it is needed any that's all that I have unless you all have any questions board members Dr Santa Cruz if I if I can ask um Susie thank you for all that you guys all do I think one of the concerns that I've heard is that um students and families who aren't normally in our radar for needing these kinds of services um with the pandemic and then with the changes of schools and it's not necessarily just School related it's our whole lives have changed this last year you know in so many ways and I've heard many families and I know that's part of the anxiousness that we hear from our parents is that their students are acting differently than they ever had before and do students know where to go I've heard like I know some students don't know where to go like high school students especially do we how can we talk about this how can we make sure that our students are being supported and know that there's help for them and our parents some these are even families who are trying to be supportive they don't know what to do and how to help and it's there's a huge huge concerns going on so what can we like what are some steps that we can really take and how can we help support each other and help our parents and students great question and and a great point and you're absolutely right there's families that we find have now found themselves in a position of need where prior to everything happening there was no need and so it's really um having to learn how to access those resources but then the responsibility is on us to make sure that we are communicating to uh if we need to enhance that at our school sites to make sure again whether it's through our newsletters whether it's through email blast whether it's to personal phone calls when we do come across uh students or in those classroom visits to make sure that again we're introducing our mental health uh counselors at the high schools that is a new position so again that's something that um not everybody may still realize that we have that support available so that is great to hear because we can enhance those efforts to make sure that we're communica who is available how to reach them you know what would that support look like and uh to make sure that we're also extending that to our teachers as well because sometimes teachers may not always know what is available and then especially our families also and uh I think that comes with raising awareness our own um make sure that we're communicating in the right areas but then I think also that personal Outreach as well will be huge to make sure that again we're coming face to face with students in their classrooms to let them know that that support is available to them and that's something that we can continue to do so just a quick followup if I was a parent and had a concern I could call there is a mental health counselor at the high school and there's a social worker at the junior high and there's social work at the elementary I could call the school and ask for help or I could tell my student to and then is it confidential how does that work is it are parents involved or not involved or or do they have to be or how does that work no absolutely again um good question yes our what we let students know anytime we do engage in a conversation with them if for example there is a crisis situation we're able to um become engaged and uh find out what is the current situation again it has to rise the level of being a crisis situation or something that is um impeding that kiddo safety at that time followup is that communication to families to let them know that we have interacted with their kiddo to make sure again because that's what our practic is but also to make sure that we are covering um all support systems that need to be accessed and then again it's it's just triaging what is needed say for example of a DCS call we also to have to be made as well but then for our other students say for example if we do interact with a student and we feel that it would be in their best interest for a social worker mental health counselor to continue to engage with them whether it's group facilitation or possible referral outside or a one-on-one session they are to contact families to let them know that we would like to engage with their kiddo kind of discuss what the situation is if we and what part of that conversation should be if the student does disclose uh whether there's uh harm to themselves harm to someone else or someone is harming them that is the only time that we uh based on our code of ethics and then licensure by different behavioral health professionals that they will disclose that information to families but if it does come up and there is a situation that is sensitive that a kiddo was talking about with um the social worker or mental health counselor what we try to do is try to help the student to engage in that conversation with the family see I don't know if you have this information or not but um with some of the issues that have gone on and in our society and everything that's going on right now um and with kids not being in in school full-time have we seen a rise or anything in like just um Child Protective Service reports that has been one of the hardest uh that's been hard for us to capture um because we don't have kiddos in front of us as we did before um so what we've had to rely on a lot is through those interactions and connections with students that we knew were already possibly at risk if you will but then trying to make sure that again when we do um visit with families when we do visit with students when we're watching them on the screen or when they do come to us um and we're trying to build those connections is that we're trying to figure out again not only where they're coming from but then working with those agencies that but I will be honest and that is one of the hardest data to capture right now because they've even seen a decrease uh but we also know that we're we're basing it on information that uh we know is probably not accurate that's been difficult but it's a good question and also with during the and I know you've explained this to it to us before um how is food being distributed the the the breakfast and lunch oh we work together with food services and Bonnie if I if there's anything that I miss but so we do have food that is available um even now that we're in our hybrid learning mode that uh School sites can uh collaborate with the elementary schools to make sure that students are receiving breakfast and lunch um so it's being distributed in that way but we're also very fortunate where we are working together with Matthew's food Crossing we work together with um Cliff ma who is a great uh Community organizer and works through the living Ward which is literally right south of us in food distribution boxes as well um we've been provided with uh food pantry items that we keep on a regular basis in the uh Family Resource Center as well as the Elks Lodge where we have pantries at various elementary schools as well so we're able to coordinate with Food Services um on districtwide distribution and then we offer that additional supplemental support for the weekends and then for any other families that may be in need through those other community agencies Dr Santa Cruz I go ahead so um Miss ktina what would be some things that parents should look for to know that they need to reach out for help with their student um what would be some signs that they might want to look for well we I've heard a lot today and and it's um all on point is where you look at those Behavior changes in your kiddos parents are going to know their kiddos best and they're going to know again to look for signs and symptoms of withdrawal that is uncommon in their particular kiddo what makes it hard sometimes is at developmental stages when you look at what a teenager typically might go through might fall under that category of being withdrawn not wanting to be with a family you know and wanting a little bit more privacy than before versus when does that become problematic and are they um you know where they were once out going are they now completely withdrawn and isolated and it's it's um again we we try to refer and really focus on helping parents identify those signs and symptoms again where maybe they're it's difficult for them to wake up in the morning because again there's the lack of motivation or the feeling of isolation from their social um Circle as well lack of hygiene you know not wanting to bathe and again some of these might be typical behavior for some junior high high school students but but again where it becomes atypical is where it becomes problematic it's affecting again their learning it's affecting their affect it's affecting again their um relationships with the rest of the family uh so in in just some of those signs and symptoms can be early signs to have conversations with their kiddo but then also to reach out to us at the school sites and see if we can also kind of help in uh communicating in that way as well okay thank you and another question I don't that you'll have the answer for this but maybe Mrs Newman would um what can what can we do to help struggling students what advice do we have for parents when students are struggling academically that is a huge question and I think um accessibility to care uh knowing who to be able to reach out to um I think supporting those the services that are available um by communicating what we do have available by letting uh families know that we are here to support them and to physically be present when they do reach out to us um I think that accessibility um and then I try to encourage whenever I'm working with a student um and their family is I try to make sure that I build a relationship where we're open to that feedback on the other side you know how can we help you because again they're they know their kiddos best okay thank you Miss kadna just to refresh my memory here is the information regarding social and emotional supports I.E phone numbers contacts that kind of thing is that a standing feature on our website and our newsletter as well it is a standing feature on our district website there is a tile that is uh titled GPS Wellness Resources and that will also once that is clicked on uh once you scroll down there is other links to the GPS support programs uh web page as well and in both of those areas we have links to all the resources available inhouse and then those out in the community which include the names um and the locations of the school social workers and Mental Health Counselors both their phone numbers as well as their email addresses so that that information is included on the district website yeah I would only be concerned that uh it isn't readily obvious to our parent communities or community members or students that that is support for them their social well-being their emotional well-being uh perhaps taking a look at the verbiage in in those announcements uh to to Really Target the idea that there is help available absolutely we can certainly do that and always increase our um visibility as well thank you yes absolutely very good board members any additional comments or questions oh thank you for the presentation thank you thank you Miss Kad thank you Susie we move to item seven consent agenda before I entertain a motion I would like to pull for the moment and table item 7.06 for this evening that is the cell tower lease Amendment information otherwise we are available for motion on the consent agenda I move that we approve the consent agenda item as presented omitting 7.06 omitting 7 omitting 7.06 thank you Miss jety is there a second a second thank you Mrs humph any discussion Dr Santa Cruz is a clarification 7.06 that you're pulling are you pulling that for the evening or for further discussion pulling that for the evening thank you thank you just for clarification we received some last minute information that we'll need to adjust some things on that so we want to make it sure it's appropriate before it goes through to you is that a clarifier enough all right yes thank you any other discussion seeing none then we will vote on the consent agenda all those in favor of approving the consent agenda as printed omitting item 7.06 please signify by saying I I all those opposed the same motion carries item8 is action items items for consideration discussion direction or possible approval item 8.01 is approval of instruction given in executive session Dr McCord any introduction no sir just uh as the action item is written very good we are ready to entertain a motion on item 8.01 I move that we um ask our attorney to act as instructed in the executive session thank you Miss humph is there a second a second thank you Miss Wood any discussion I'm sorry I said ask I should have said authorize our attorney to ask act as discuss in executive session all right we'll accept that editorial change yep yep I'll no additional discussion all right all those in favor of approval of item 8.01 please signify by saying I I I all those oppos the same motion carries 5 we're now at item 8.02 discussion and possible action regarding the type of learning mode we will be in when students return from winter break Dr McCord any commentary no just um I think this is obviously an important topic to discuss uh this evening and for a lot of different reasons um one our families want to know uh what our learning mode will look like when we come back on January 5th uh also our staff would like to know and of course our students and so I think making a decision tonight uh to determine that will be beneficial to all so that is why this exists this evening on this agenda we'll give all parties concerned then an opportunity to prepare for uh the return from winter break uh we entertain a motion on item 8.02 uh Dr Santa Cruz I would like to put forward a motion and I I would appreciate it if everyone would listen to the um motion and and it's been somewhat changed so be patient with me in trying to read my chicken scratch Gilbert Public Schools govern spren board has the responsibility to ensure the well-being of students and staff during the covid-19 pandemic when strong mitigation controls are in place and the school community supports these strategies schools can be a safe haven for both students and staff even when Co is spreading outside of school in returning to school on January 5th 2020 following winter break Gilbert Public Schools will continue and hybrid Al M through Z Model for instruction for weeks gilber Public Schools will then return to in-person instruction for those so enrolled school closures due to covid-19 cases then will be determined on a school by school basis as outlined in the motion passed November 4th the superintendant will make this determination based on the co based on the Gilbert Public School covid-19 dashboard and notify families and staff that is the end of my motion okay is there a need for a repeat of the motion no is there a second I will second the motion for purposes of discussion we're open for discussion board members we have a couple of of questions if that's okay sure um Mr Macintosh I know that that last week I think it was I asked you some questions about substitutes and I was wondering if you could give us a little you know a little little of the history I mean I know there's been some questions about that tonight and I think we're we you're doing everything you can to get as many substitutes as possible correct that is correct we have streamlined the hiring process so we continue to recruit and try to obtain substitutes as quickly as possible when we get an applicant and uh new graduates are coming out so we're reaching out to the universities trying to get them on board as quickly as possible as well so if someone wants to substitute they just have to get their fingerprint clearance card and and an do you do the emergency certific sub certification we have in the past we try not to do that the requirement minimally is to have a four-year degree in something and anything and then you can apply for your substitute certificate with the state but you can do emergency in in terms of when when you need to mhm okay what's the turnaround time for fingerprint cards right now do you know for the ivp card it's probably two weeks additional questions or comments pan I would uh go ahead I appreciate Miss Humphrey's thank you I appreciate Miss Humphrey's motion um I have a slight variation that I put together together and and I think it with with has some similarity and and a slight difference I guess not as I shouldn't call it slight difference it does have difference um that I would propose and and I would just say with an introduction to the motion and then the motion and my introduction is more to put in light where I'm coming from um and I'll read it as follows given the more current statements following on November 4th meeting and guidance from the CDC the director of the National Institute of Health the Arizona State Department of Health and the amopa county department of health that Community spread is unlikely to occur at school schools and in fact the County Public Health Council directly to our school district indicates that quote when strong mitigation controls are in place and the school community supports those strategies schools can be a safe haven for both students and staff when the co is spreading out outside of school close quote given that background I would propose an alternative motion as follows on November 4th this governing board instructed the superintendent to utilize school by school covid cases and GPS boundary specific metrics published by the county for determining when a school or the entire school district will meet in a hybrid or inperson manner this board updates its instruction to the superintendent as follows classes will be held in person 5 days a week except where previously established covid case limits are exceeded with some school specific exceptions as previously determined those limits are 1% at high schools 1 and a half% at junior high schools and 2% at elementary schools very similar in in nature but I would suggest that as an alternative so um Mr Cari I have a question between your motion and mine just because I am a visual learner and um so the difference that I understand from having listened to you read that is that instead of going back to school two weeks of hybrid you're proposing that we go back to school um 5 days in person after winter break is that the correct conclusion I've drawn I I I yes I would clarify that the substantial change between yours in mind is is coming back directly versus the two weeks but yes that is a point of discussion um are you offering that as a substitute motion Mr Carr yes that is my intent okay so there is a substitute motion is there a second I'll second [Applause] that don't vote that's what I se you but where does that put the first are we still discuss we would have to vote on Mr Carr's motion and if Mr Carr's motion passed then that would would be the end of it if it fails then we would go back to vote on the original motion okay so now with the second we are open for discussion um I I I would like to say some words um I know and I think one of the things that has made this pandemic has made really obvious that in class with a wonderful teacher is the best way to learn um the relationships the ability of the teacher to work with the students um the opportunities that are in the classroom are absolutely Beyond Compare and um I was recently listening to NPR and their Morning Show and they were interviewing someone in the state who said well now we can just videotape a great teacher and you know that will work and we've learned that doesn't work it needs to be the teacher student connection and I really think that everyone on this board supports that that's why we serve on a school board the challenge is that we are in a worldwide pandemic and we just want to be extremely careful that when the pandemic is over we're all here to be able to continue you that wonderful opportunity and um it's difficult because this pandemic is such that someone who is healthy 32 years old with no um comodities um no health problems can get this virus and die someone who's 80 years old and has lots of health problems can get this virus and survive and it seems very random I'm sure there'll be lots and lots of studies um but to ensure safety to me is really important for students and for staff and to have both of those feel like that we are committed to that now it is true that Dr fouchy and others have said school should be open it is also true that Dr Fouch has said close the bars the gyms the nightclubs and keep the schools open and that is what we're not doing right now we're not closing anything um so I am concerned about our community spread and I'm concerned when we ask teachers to teach in the classroom and yet online there are advertisements for kids to join this dance to go to this dance event with no mention of masking social distancing I think it's up to as a us as a community to support our teachers and support our staff by doing those things that bring the virus under control wearing a mask social distancing washing our hands you know keeping those social things for later we're we're so close to a vaccine and some resolution to what's been a very difficult and challenging year but we're not there there yet um I felt that the two weeks of hybrid gave an opportunity for some of that um Christmas and New Year's socializing to um if there was a spike in the virus and we know that the the metrics will be worse in the next couple weeks um for those to be uh able to to get past those and so that we can establish a baseline in our schools of how we're doing to look at after the holidays um in comparison to um not having anything and and providing that because the one difference between hybrid and five-day imperson learning is that in hybrid we are able to social distance in a much better way we try really hard when everyone's on on campus but um we schools are not made to social distance schools are made to be cost effective um and they have more in common with nursing homes meat packing plants and prisons than retail outlets so I want to be extremely careful that in a congregate setting we keep everyone safe and that's why I felt the two weeks of hybrid was um a beneficial idea that it kind of doesn't make those who want 5day in person right away happy and it certainly doesn't make those who want to continue on hybd happy because we go back to the five-day in person but it's kind of a compromise and that's why I put forward that motion why I I believe I still support that motion as the best compromise for um our board and our dist and our community Mr Carr are you uh in a position to send that motion to Miss Wilson oh you already have I did send it I did already Dr mord Dr mcord already has it uh for my own edification would you please restate it just a second let me as it reads on November 4th this governing board instructed the superintendent to utilize school by school covid cases and GPS boundaries public GPS boundary as published by the county specific metrics determining when a school or the entire district will meet in a hybrid or an in-person manner this board updates his instruction to the superintendent as follows classes will be held in person 5 days a week except where previously established covid case limits are exceeded with some school specific exceptions as previously determined those limits are 1% at high schools one and a half% junior high schools and 2% elementary schools okay so embedded in your motion is that we would be utilizing the individual school by school metric that we established if when we return on winter during winter break the numbers are higher at a particular location am I hearing that correctly that that is correct and if if I could just comment I share many of the concerns that I share all of the concerns that Miss humph expressed I think we're all concerned about the Health and Welfare of our entire community of student staff and and at Large where I guess I come down on this is that as I watch the community in and and what we're seeing in hybrid our education is not as rigorous as it is with five day uh instruction it simply can't be when we're only in school two days it's not because of lack of effort by our teaching teachers however as I observe and watch the community our kids our students are actually interacting in a manner that is less consistent with the safe behaviors being proposed by our health experts than they are when they're in school in 5 days a person so in my mind returning the 5-day person actually increases the safety of our community increas inrees the safety of our students and as indicated by the letter from Dr Sun and shine uh at the county is a safe haven even for our teachers Dr Sant yes go ahead there oh you're still go ahead I I apologize I uh there are some who seem to think this is an All or Nothing approach um I will share that I was probably the most offended tonight that I've ever been in the school board meeting um I'm sure it was not intentional but for those who think that it's not spread uh it just simply isn't true uh I know that my fellow school board members are aware of this but in the last three days I lost a dear beloved father to this terrible disease who had no comorbidities other than age and was in perfect health as far as determined by his doctor only 10 days ago so for those of you who think that it doesn't have an effect yes I've had kids who have had it who it's been nothing more than I sniffly knows I've had kids who have had it who had a fever for one or two days I hope that that's the case for every single person in this room but quite honestly some of those who referred to themselves as my friends I did not feel friendship tonight nevertheless in spite of those feelings I still feel like it's the right thing to do and that's the motion that I'm proposing thank you Mr Carr Mr Jetty did you have something yes I would I would like to say that I um probably I absolutely believe that in-person learning is the very best way for our children to learn and I think that um we have been put place in a position to make decisions that I've said this before that I don't feel that I'm I have the knowledge to be able to make the decision um I am very concerned about the community spread but I'm also concerned about our teachers um they have been nothing but supportive uh throughout this whole time uh we have not had a sick out to my knowledge um I know some of the other districts around us have had teachers you know call in 150 200 teachers call in sick our teachers have not done this and our Teachers Association has been not a union it's been behind us and worked with us and tonight they asked us to please either go uh if I can remember Amber I apologize um online for secondary or a hybrid for both correct and I feel that we should acknowledge what they have asked us because they're in the trenches and they're the ones that every day and I understand what everybody else says I you know I get it but we're in a pandemic thank you Miss edti I would like to add a couple of thoughts and that is that uh the community at large has come to the realization through this pandemic issue uh that that whole person that we call the student is a significant entity and someone we care for on a daily basis as Educators come to the realization that the interaction is not only academic or intellectual the interaction is social it's emotional it's psychological it's a relationship kind of building issue and for anyone who believes for one moment that Educators in general and or any member of this board is UNA where unfamiliar with that would be sadly mistaken Educators devote their lives to kids and they're doing that on a daily basis so do First Responders so do doctors and nurses it's children on a day-to-day basis who may or may not be susceptible to Contracting this disease who nonetheless show up every day and do their work so I liken it to the fire that's going on all around us and for whatever reason and the mitigation strategies that have been put in place in terms of the classroom and the issues related to going on a school by school calculus was put in place by this Administration and this board and has been utilized by many of the districts around us so there was Forward Thinking and creativity as well involved in all of that so we're not unmindful of any of the commentary or any of the concerns that have been expressed tonight and in the multitude of emails we've received we understand we're simply looking for a path forward and while while my path may not be the best path neither is anyone else's we are all struggling to find the answer and so as we work through this keep in mind that utmost in all of it is the teacher and the student not necessarily in that order there is no priority there because they're equally important and we have neither one with without the other so we're working and we're working hard to try to get there board members anything else I I had a go ahead Miss humre let Miss U wood go first okay thank you I also just wanted to add my thanks to our teachers to our staff each day who come and I do think I would add to Dr Santa Cruz what he said that we what we've realized as parents is we need them every day we need we need their guidance our students need that each day in the classroom we rely on that we are grateful for it it's a it's a Cornerstone of our community and we are grateful for every day for the work that is put in for the sacrifices that are made for our students for the Excellence that each of our teachers bring and the care that they bring to our students and to our students lives and the stability and social and emotional all of the things as Dr Santa Cruz mentioned I I appreciate and want to thank our teachers and I hope that we can all do that in the little ways that we can and hope that we show that I thank um our families and parents for words that they've shared in emails and feelings expressed I you know again just even if things if we don't always agree it doesn't mean that we don't hear or care we care I care about our students every single one of them that's the only reason why I'm here and I feel the same way with my board members is um we want the best for each one of them it matters to me that they have success that they have the supports that they need that they that they have a chance and I feel like our schools are the best way to give that chance to our students and this has been this has been this has been an interesting year and I think we've tried with the the um information that we have at each different time to make a decision go forward then we've made adjustments and it's been difficult for everybody I do not doubt that and I I know that um I'm I also think as we've seen um I appreciate and I think that those mitigation Strate iies that we have in place are important and that's that we need to continue those strongly going forward that we are in the middle still of a high Community spread at this point and no matter what we decide this is going to be important these mitigation strategies as we go forward um please I'm asking that we be committed to that and do our best to to help out with that I also think that um we've seen that these do help and work in our schools that we see although it's not perfect accounting for it as people have mentioned and there's different things that people are concerned about we've noticed the Weak by week um numbers in our schools and we're we have a consistent way to track that and watch it and that that is that is a data point that we definitely need to look at as we're making decisions going forward which I think we've all acknowledged so I I had a couple thoughts I wanted to share and I um I uh have Rewritten this motion several times so um I would be interested Mr Carr if you can offer some sort of compromise because I think most important coming out of this meeting is that we have a 50 vote I'm very big on 50 votes that we have consensus and that we can come to something we agree on um I thought I had captured that but um I I guess is there a compromise you can offer Mr Carr because I I do feel that um coming back January 5th we don't really have a database to judge where things are in our schools and our Maricopa accounting metrics are going to be higher there's just no getting past that we're probably going to be all three categories in red which means on the County Board it's going to tell us to go virtual so I think that it's important um as we make this difficult decision and I don't really have a compromise to offer because I um I felt that I had offered that with two weeks of hybrid and then be willing to go in person and do it school by school so so if you have something that you can offer Mr Carr that we can because I sometimes know how my fellow board members are going to vote after listening to them speak but tonight I do not I do not know whether Mr Carr's motion will pass or whether my motion will pass but I do believe I would like to try and have a 5 vote for whatever we choose to do Miss Hum I appreciate that that and I would love to had a 5 vote I that that's never concerned me as much as it has you to me the fact that we farit all of the ideas and that we come to a decision and that we all back the decision regardless of whether we voted for it or against it is much more important than the um but uh you know I I understand and you make a very valid point as to to the need to reestablish a metric after we''re not get not been in school and not been receiving reports uh from from parents obviously we will continue to get reports from the county if people go in and get positive tested but that that's delayed compared to the reports we get from parents and students um I I would think and suggest that even with with a week of of hybrid we should be able to establish that my real intent of my motions I feel like we need to keep students in the classroom as much as possible and to those who have criticized this I would point out as uh did one of the speakers I did some back of the napkin I won't hold this up for complete scrutiny because I didn't analyze as close as we should but based on my analysis there's only one school District through the end of last week there's only one school district in all Maricopa County that has had more in-person instruction than Gilbert public schools and that is Queen Creek uh I believe that this week Higley will pass Us by one or two days of imperson instruction so for those who think that we don't value imperson instruction I would counter that I think we've done a great effort to keep inperson instruction uh but that's beside the point of what you ask Miss Humphrey so so if we really feel like we need to reestablish that metric uh I think it's fair to to do that but I would ask if there's any way that we can do it in one week and get back to iners instruction as quickly as possible I I would also point out the fact we've had two weeks of hybrid followed by the break and then followed by another it disrupts that learning process even more uh so that's my feeling that I'd rather get back in person sooner than later do you would you like to amend your motion and then maybe we could discuss whether one week of hybrid is enough or maybe we could have board members comment or give their thoughts because um I still would like to have a 50 vote um I'd be willing to I'd be willing to amend the the the motion to State one week hybrid in order to secure the data to make school-based decisions um if we just updated that uh the second paragraph of that motion and I'm just going to read this as without actually putting something in writing so hopefully I make sense this board updates it instruction to the superintendent as follows classes will be held in a hybrid fashion for the first week of school followed by in person five days a week except for previously established Co limits are exceeded with some school specific exceptions that previously determined those limits are 1% at high schools but one and a half at junior high schools and 2% elementary schools go for that it is a friendly Amendment if the second accepts accept the second accepts that as a friendly Amendment any additional discussion one one point is that we come back on a Tuesday I have a solution for that okay we would just rerun it as a through L Tuesday M through Z Wednesday and then repeat Thursday and Friday 8 through 11 through Z that way nobody misses a day so Wednesday so Wednesday would not be the PD day right we' talked about this possibility in cabinet just working all the scenarios moving down so that's something that we could uh Implement if that's the route we go so in effect Tuesday is Monday a through a through l sound like a Dr Seuss book yes yeah that would be it a through L Tuesday M through Z Wednesday and then a through L Thursday M through Z Friday evaluate and move to iners the following week if based on based on Mr Carr's motion yes that's what it would look like is that your understanding Mr Carr I think that's a reasonable compromise and solution if all are willing uh your amendment has been accepted and the second accepted so the motion is as you've stated it could I add something just a concern could we have could we update our reporting to be Mondays and Thursdays as requested by the by Amber by m Franco I would I would yes or two days a week whatever would make so I would probably move it to Tuesday in the reason why Wednesday was a good date at this point in time is because it gave people prepare time to prepare uh if we went hybrid that next Monday okay um moving it to like a Monday Wednesday is kind of not really worth it just because we don't get those reports until Monday so um we could leave it as a a Wednesday the the week we come back and then switch it to Monday Thursday just knowing that um that Thursday uh we'd be reporting out first thing in the morning if someone had to go hybrid it just cuts it down by a day I think that would be important if if that would if that's been asked of us I do want to accommodate and work to make that if that's important I think that would be a way to GAA about the dates I just want to I don't want to have a Monday when you know that's when that's one of our highest reporting days so okay that Monday morning it could look really really low uh but that afternoon it could be a lot higher so we'll have to work on those specific times to get so just just so I understand Miss Wood that's what you're suggesting is not a part of the motion part motion simply asking the superintendent to increase the number of reporting times during a week yes is that right thank you okay I I would like to hear Miss eetti and see if how you feel about this amended motion I don't feel very good about it you you wouldn't support it my my uh final comment before I yield to the board see if they have any additional comment is uh I don't believe that just as parents and students uh don't find the hybrid or virtual modality efficient uh good in any way most of the teachers with whom I've had conversation don't like it either so let's acknowledge that but it's a stop Gap to try to get us to a point that really was why it was even utilized as a part of it it is actually a ton more work for those in the classroom along with those at home it is not an easy task and when we don't have the kind of infrastructure that one would need to truly teach electronically makes it even more difficult so that's my comment board any additional comments or concerns questions before we move to a vote on Mr Carr's motion Amendment amended motion rather well I I feel like um I feel like the two weeks was a a good compromise and I think that personally I will stick with that I'm I'm sorry I I know it's really hard and these are very hard decisions um it's it's hard on teachers it's hard on students um but I again I don't know how what will pass because I haven't been able to decipher that from what my board members have said so I will um we can go ahead and vote okay any additional see seeing none we will take a vote all those in favor of the motion as expressed by Mr Carr and seconded by Miss Wood and Dr McCord has a written copy of that motion please signify by saying I I I those opposed the same nay nay motion carries 30 I would like to take a moment just to explain my vote I am highly in favor of the two-e transition to from regular to hybrid and then moving into inperson learning but in light of the passion and all that we have heard not just this evening and I concur with Mr car uh some of the commentary was highly insulting and uh that's just unfortunate however that's what we signed on for I suppose and the pay is great so we'll work through that the motion does carry 3 two and we are moving to hybrid for one week upon return or actually the 4 days and then reviewing the data and moving to inperson learning as the data dictates on a school by school basis is that correct that's how I understand it sir thank you we'll move to item 8.3 development first read of policy gcqa Dr McCord thank you Dr Santa Cruz govering board members before you we have policy gcqa professional staff reduction in force this is a policy that we have reviewed and we have uh made some minor changes to the policy that are before you right now and we took this to the policy meeting and um the first time and so uh whatever changes or if it stands as is we'll take it another time for one more look and then we'll bring it back for final approval board members this is the first read of policy gcqa is there a motion so moved thank you Miss humph is there a second second thank you Miss ug jetti any comments questions or concerns related to 8.03 I I just want to say that the way we have changed this SP policy I think improves it and this is um this will be a difficult challenge I hope that we don't have to use these two policies but um you know people say we care about money but um it's not the money it's what money pays for and it pays for teachers and classrooms and curriculum and all kinds of things so um I think this is a the way we've improved these is important but I hope that we are able to do mitigation strategies and not be a have to use this use attrition and other things to be able to keep our staff as much as possible board members anything else no additional commentary we vote on item 8.03 all those in favor please signify by saying I I I I all those oppose the same motion carries 5 item 8.04 policy development first read policy gdqa Dr McCord thank you Dr Santa Cruz governing board members this is policy gdqa support staff reduction force uh we did the um something similar to this policy in terms of cleaning it up and uh bringing it up to date so those changes are before you thank you is there a motion so moved thank you Miss jetti is there a second I'll second thank you Miss Wood any discussion very similar to the previous policy seeing none we will vote on item 8.04 policy development first read gdqa all those in favor please signify by saying I I all those oppos the same I motion carries 5 item nine is request for future agenda items those of you who have those please uh submit them to Miss Wilson should you desire if there is nothing you want to communicate this evening moving to item 10 board committee reports item 10.01 Gilbert Education Foundation Miss humph uh yes I would like to report that we've been working um on the classroom grants and are are getting those in order to fund as many as we can and I'll just say um we won't be able to fund them all but they all deserve to be funded there's many wonderful ideas in there for teachers um or social workers to improve their schools and um I I was lucky to be able to read the applications we had a committee that did that and and we're working through funding so if anyone anyone wants to make a d a donation to The Gilbert Education Foundation and help some of those grants get funded uh we' appreciate it because they were they'll probably be announced um in January when we come back to school we'll be announcing who receives those grants but it's just amazing the ideas that um people people come up with just $11,000 can do a lot for um improving or adding on to something so anyway it was it was a I I don't envy the person our uh executive director who has to put together all the scores and and figure it out so thank you thank you Miss Humphrey is item 10.02 city of Mesa liaison Miss Wood I corresponded with uh council member Thompson today and he said he doesn't have anything that he would share with me that pertains to the schools thank you Miss Wood item 10.03 10.04 uh Gilbert town of Gilbert lay on Mr Carr and finance and audit committee Mr Carr I have nothing to report from either committee this evening thank you thank you Mr Carr item 10.05 Insurance trust representative Miss ug jetti our meeting was cancelled this month so I nothing to report thank you thank you Mr jetti item 10.06 legislative representative of to be me and I have nothing additional to report this evening moving to item 11 meeting dates Dr mord Dr Santa Cruz governing board members our next meeting is Tuesday January 5th that is the date that students start back it's an organizational meeting as well as a board work study and brief board business meeting begins at 6 uh January 12th board policy meeting committee at 11:30 a.m.

because i don't know what's going on right now you should that was sam that made the party [Music] tonight through joys and tears of hard work and dedication they have left their mark at gchs we will miss each and every one of them please give your attention to these young ladies and their parents as we now introduce these fine athletes [Music] [Applause] hillary is a four-year member of basketball and track and field teams and she's a three-year member of the soccer team she has been a manager for the football team for four years hillary is a member of national honor society sad club fca academic team student council spirit crew show choir and has been a part of the school museums hillary will attend manchester university to study criminal justice focusing on law enforcement she will also play soccer and run track senior hillary ernstus [Applause] our next [Applause] claudia is a four-year member of the basketball team and she is a two-year member of ffa and sad club claudia plans to attend college at the university of indianapolis to study nursing senior claudia sims [Applause] morgan our next senior basketball player is miss anna west and and christy is anna is a four-year member of the basketball team and volleyball team and she has been on the track and field team she is involved with sad club champions together and national honor society anna will attend walsh university in ohio to study exercise science and play volleyball senior anna west [Applause] our next senior is lady pirate player miss molina wilkinson [Applause] molina is the daughter of spencer and annie wilkerson melina is a four-year member of the basketball and softball teams she is in national honor society ffa in sad club melina has been accepted at ohio state university to play softball and to study sports marketing senior molina wilkerson our last senior basketball player this evening is miss taylor cooney taylor is the daughter of gene and misty cooney taylor is a four-year member of the basketball volleyball and softball teams she is a member of sad club junior optimist champions together and national honor society taylor will attend grace college to ex to study exercise science and play basketball senior taylor cooney and finally these girls would not have been managed the last four years without senior manager corbin cordray corbin is the son of chad cordray and nicki cordray corbin has been the basketball and softball manager for four years and played one year of football after graduation corbin plans to become an emt senior corbin cordray these are your senior girls basketball players and their manager please give them and their parents a final round of applause [Applause] now oh good evening everyone this is sam bauer alongside jalen woods and peyton katrin bringing you the girls varsity basketball action for tonight um what's in store for us tonight peyton uh well it's gonna be exciting night first girls home game and it was senior night so that should be exciting uh what about you jalen this is your first time on the broadcast so how's it feel um it feels good it feels good uh as you said this is senior night so it's going to be a good night we are taking on it is greenwood pirates of three and no lady pirates versus the uh one one and four and then four lady chargers so it's gonna be an interesting matchup it's gonna be a good game um i think all around it's just i don't know it's gonna be it's gonna be a good game um the pirates this year started off very strongly with a 3-0 record uh they beat a very tough opponent rushville on saturday night it was a very good game between the two teams greensburg really pulled ahead towards the end here come the girls now ready for warm-ups let's see what the pre-game routine is oh welcome back to the greensburg high school gymnasium uh the greensburg pirates and north dakota chargers are in their warm-ups we've got eight minutes left until game time here i'm alongside jaylen woods and peyton katrin and i myself and sam bauer peyton what do you think we have in store for us tonight here uh it should be a good game you know inner county rivalry it's always special when these two teams get together uh right now we're just listening to some tunes listen to watching them warm up not a lot going on and jaylen what's give us a rundown of the pirates previous games here yeah we got a uh we got a we had a few good matchups we had a big w over against uh connorsville 59 to and then we played south dearborn about a few game the game next after that and then i got uh they got 66 up on there compared to saw dearborn's 24.

yeah shoot she's got it here goes comer dishes into adams but it's battered right out and the chargers appear to have some control over this game now stanley dribbling in cooney with the terrific defense stopping her up top there's the screen on anna west by morgan stanley krieger passes it down low to gorilla gorilla contained throws up another shot and it goes in with that shot with from guerrell the pirates have slimmed this lead down here's one of our players are tying their shoes here yes wilson is tying her shoes she needed to lace it up real quick quick timeout called by the official score is now 22 to 17 with 4 42 left in the second quarter uh the chargers look like they're getting some rhythm going on uh cutting through our pirates defense making some easy shots i agree and the pirates have really not scored that much now i mean there's cummer once again the ball batted away uh pirates need to find an answer to that and here goes that oh i believe they let a travel get away there they definitely yeah that was a bad mess that was a travel right there yeah but no worries as you can't control the officiating so coons throws in the basket gets the ant or no that was grill grill throws in the basket uh gets the end one and it's now 22 to 19 pirates and the chargers are making a quick comeback here the pirates better stay in this game if they want to win 4 23 left in the quarter grells free throws off target here goes cooney dribbling down the court and you can hope the pirates are looking to find an open basket here as they need it desperately here goes wilkson dribbling in good bounce pass to cummer comer not quick enough cummer throws up the shot and there's a good shot by cummer great shot by connor there we go and that makes you wonder why she hadn't been shooting her three wide open threes there maybe she's just scared maybe she doesn't want to hurt her team or make him mad but no you start you start to think maybe it's a little bit in the game plan too you know maybe coach had something to say about some threes before west with the good rebound stanley applying pressure but quickly told to go back comer with the ball again i it appears the chargers are on or tighter now wilkinson passes to cooney guarded by stanley here goes cummer head fake dribble pass into anna west west passes it to wilkinson wilkinson for the three it appears to be long cummer down for the board cummer gets two points great board great great board great score by uh cummer cummer makes up for a few of those turnovers she had just a couple minutes ago it is 26-19 with uh 325 left in the second quarter and i want to take control of this game they're gonna have to continue to make the pirates uncomfortable because when they opened this quarter they applied a lot of pressure and it made the it's uncomfortable and it does seem to catch up a little bit it does seem like the power or the chargers i mean i'm sorry uh the chargers aren't making their way they are passing their they're just getting through to our pirate defense and uh i think we're getting efficient with the ball i think coach matt barker for the chargers figured out what they needed to do better and told his team drew up a few things that they needed to do and it appears they are now doing better than they were it's a great job by the north decatur chargers and this has been such a fast-paced game only three thousand the game won by the pirates and two by the chargers and there haven't been many shots thrown up tonight not as many as you would expect from a such a tough rivalry here and here we go krieger at the top of the key throws up a three but misses bowman with the rebound as nobody blocks her out and there goes bowman with a jump shot bowman is looking pretty good tonight isn't she son she is she's been able to get those baskets when the chargers needed them that's tipped out by bowman oh no that they called it for the chargers here looks like bowman might have tipped it into wilkerson and just got the ball for the uh chargers here we go 250 left in the second quarter until halftime 26-21 pirates lead bowman with the ball dribbles left to the top of the key cooney knocks it away cooney going down for the fast break throws up a shot there's the two points what a layup by cooney what a steal buyer actually i mean just saw the ball right in front of her knocked it away such a good steal there here goes stanley dribbling in using that arm for creer with the ball dribbles in goes for the basket gets gets denied by anna west grace i mean it's a great play by anna west for sure she's not letting any easy shots get up right now no she is not that's something we saw against rushville she really just battled away any ball that she could proved to be proved to be a good essential part of the pirate team let's get another steal here and molina wilson goes in for the layup but goes high jenna foster gets blocked that should have been effective well i could hear the smack from over i could too but sometimes you miss him a little confusion here as the pirates don't understand it's taking the ball out west has taken it out passes it into cooney cooney passes it down the west west posted up just misses the basket there should have taken her time a little more if she had it yeah she's got to take a second to realize where she's at instead of just throwing that up i agree there so krieger has the ball for the chargers at the top of the key dribbles down open lane west tries to guard there's a wire there's another easy basket by the chargers just just a wide open lane for krieger to take that he's got to be able to rotate a little bit quicker than that if she wants to stop those easy buckets yes he does claudia sims checking back in here in a minute cooney for three just often the essential players for the pirates tonight are not hitting their three-pointers as they should be that's that's proven to be a little bit of a difficulty tonight that we're gonna have to work around maybe just starting to drive more or whatever but here we go just a another steal yeah got at least two or three by now she does she's driving in there's a foul wilkerson goes up strong and gets the gets the two point shots here one thing i've always noticed noticed and she's always been pretty good at drawing them out she just goes right into the person without any hesitation just go straight up and a lot of times that proves to be a foul call those fouls are always usually turn into some easy buckets so that's a great job by melina wilson we got it's 28 to 23 with a minute and nine left in the uh half with another timeout from i believe the pirates took this one got a little over a minute left in the first half here pirates are up by five 28-23 yeah so back to the action here both teams walking back out on the court wilkerson will shoot too her free throws the other night against rushville saturday night were very good i believe she only missed one or two let's hope we don't jinx her here now appears i did as she misses the first one a little bit of a jinx there you never want to do that to your own team no matt you live and you learn wilkson once again with the shot there drains the second one sim's coming in for wilkerson hearts looking to match up with the chargers players as they got a few taller players in than they did earlier stanley with the ball at the top of the key guarded very tightly by taylor cooney krieger dribbling with her right hand sim staying up quick with her cummer drops down for the defense krieger passes in foster kicks it way neither stanley or cooney have had a break yet i believe and they've been going at it this whole entire first half they have guarding each other tightly really just giving it all they have it's a great matchup between those two guys and guyson yep guys into the game for the chargers bowman taking the ball out of bounds for the chargers see oh grell throws up the shot does not go in here we go cooney with the ball and you would think the pirates game plan here is to hold till the second half but unless they have an open layup i believe they're not going to shoot off the referee for some reason a little confusion here pirate fans not happy with that call i think cummer believed it was tipped but the referee didn't see it so she just let it go out of bounds and it ends up being another turnover on her all right yep pierce that's what happened cooney guarding stanley tightly as she has been the whole game guys with the ball sims on guys guerrell now gets the ball but the help defense is there and the ball's batted away but the chargers get it back here comes the screen nope stanley does not use the screen cooney's still on stanley it appears the chargers are going to hold the ball for the last shot unless kun oh stanley gets denied there at the basket grell goes up oh foul by cummer guerrell will get two two three shots here from the line cooney's just playing absolutely great defense against stanley right now and yeah i agree and with 6.9 seconds left here in the second quarter the pirates might get one more chance to get a bucket let's see these free throws for the lady chargers one is no good pierce the chargers are back on defense trying to stop the pirates from getting an easy fast break bucket here they only have bowman down low and there's the second free throw sunk by guerrell let's see what kind of shot the pirates get up here before the end of the half if they can move the ball just once oh cooney gets into trouble he's gonna hold it throws the ball away and we'll see what happens at halftime here what simpson's game plan is and what barker's game plan is such such a close game here and you hope the pirates come out on top here if you're a pirates fan if you're a north fan you hope the chargers can come back we got 29 to 24 at the end of this half and it's it's been a pretty good game it looked like uh after that first quarter pirates were looking like they were dominating the court but then i don't know what happened after a short timeout just seems like please welcome your friends community high school pirates tonight your privateers have performed to lose control i know what yeah [Music] oh [Music] [Applause] [Music] everybody get out of control [Music] music [Applause] that was our greensburg pirate tears uh with our halftime performance still got about 6 minutes and 30 seconds till we get the second half underway and what are your thoughts on the second half here peyton uh well one thing that went well for the lady pirates in the first half was they were clogging the passing lanes and they were getting a ton of steals and getting transition buckets and the chargers gonna have to stop that if they hope to come back in this game jalen uh you can you can just tell that uh it seems like greensburg pirates are just dominating on the boards or just um like you said with those two big uh very tall ladies uh up [Music] chargers have proved to be someone not mess with us they came back into this game very quickly um the pirates here are just trying to push their lead open open even more but they they have been struggling recently as they've been getting a lot of turnovers and a lot of missed shots but they have been driving the ball very well the drive has been what has saved the pirates into winning or into being up in this game right the now decatur county farmers mutual insurance and one thing the pirates might have to watch for is madeleine bowman as she has been proving to be an essential player for the chargers tonight she has really been pushing forward and driving to the basket well getting good looks at on the basket here getting good looks from the three-point line pulling up hitting some shots um and another person to watch for if you're the pirates is ella coons as she has some good size and appeared to know what she was doing down there down low against the pirates yes it sure does seem like uh guerrelle uh girl has been kind of just dominant for the uh lady chargers wouldn't you say yeah i'd say so she's been pushing into the basket well driving well drawing the fouls well doing whatever really went well for the chargers is when they're able to control the pace of the game and keep pressure on the pirates that's when they're able to close the lead but then when they let that up when they let up and stop doing those things the pirates turn around and take even in bigger league yeah i agree i agree and the pirates here you know west needs to continue to be big down down low continue to get those rebounds atoms down low needs to continue to get those rebounds and cooney and wilkerson and foster need to continue to drive the ball well and hit those outside shots right now it appears the only outside shot we have hit is foster she hit a three-pointer i don't know what simpson's game plan is but for me i would look for the pirates to take a couple more of those open shots and hopefully make them i would too uh comer for the pirates can't forget about her she has i believe four points uh she had a layup and a jump shot for the pirates um very very young she's only a freshman and hadn't hit her full potential yet wouldn't you say oh i would say so she's got three more years to turn into a great player she's already playing well-deserved minutes for the varsity team so it's only up from here i agree i agree and one of those other one of those other freshmen carly adams uh such a such a great player i believe she really uses her size to her advantage and when she's guarding somebody she makes sure she stays tight on them make sure they don't get by her and if they do get buyer the pirates have great help defense tonight that's another key topic for the pirates it does seem like other than just a few uh a few little breakdowns it does seem like the pirates of defense has been pretty pretty dominant throughout the night yes it has been appeared to be motioning that she had ice in her veins let's see what she has in store here for the second half absolutely um still warming up here uh for start of the second half we've got around two minutes left with a score of 29 to 24 pirates lead the pirates you would hope are going to come out very strongly in the second half and really just push up this score against the chargers but the chargers here looking to come out strongly and start the second half as they finish the first half just finding the open lane going in hitting the open shots and that's basically all they can do to be the pirates they have to beat the size that the pirates have that's an essential thing that they need to work on tonight is really beating the size all right here come the lady pirates back out they took a little bit of an extended break in the locker room uh you know that doesn't mean anything bad though they just hope to come out and cushion the lead take the win and i'm sure simpson set out everything that he needed them to do and as he usually does i'm sure he went into great detail about all the improvements they need to make for the second half here and we can only hope it goes up from here for the pirates we got a 29-24 to start this uh second half we got about a minute left here in this halftime there is a warning as we speak yeah we'll have to see uh what adjustments we had uh coming out into the second half and same thing with the lady chargers we'll see if any more the greensburg pirates get the senior minutes tonight uh got a few of them in there at the beginning of the game but then they were quickly subbed out it's just part of the rotation and hopefully they can get some more minutes yeah i agree um the seniors they really they came out strong and the pirates appear to be coming out with a different line up here as they did when they started one thing i do want to talk about is the lady pirates next year because with all these seniors going out it will be a big question of who fills those roles next year uh yeah i believe cummer can step up and fill that role um we've got we've got adams and we've got foster um and i'm sure there's other players that will improve immensely before next season absolutely it does seem like we are the lady pirates are still like quite a young team so we'll have to see how how we're doing in the future yes but we will lose one key part our size we will lose anna west but we will still have carly adams who is who can develop into such a great player she has so much potential left uh here we go second half underway cooney passes it to foster foster on the right side of the wing it appears the pirates have switched up their game plan here and are going for the driving pitch wilkinson pitches it out gets fouled there welcome really a little bit of traffic there yeah got a quick reach in foul on her uh anna west is going to take out the ball and pass it in starters for the pirates let's have are anna west taylor cooney uh jenna foster molina wilkerson and adams there's west with two points as cooney had a terrific pass down low that's the start that you would hope the pirates would have and they proved to do it and anna with her size if she can become a better back to basket player that would be huge because she's just so much bigger and if she can get those shots up and start making them no one will be able to contest and here we go the pirates tip away the ball but the chargers grab it krieger with the ball up top krieger dribbling down with her right hand gets fouled west with a big foul good look to cut her off there but it didn't work good sportsmanship by both teams there as the chargers helped west up each team pick up a quick foul within the first minute something we didn't see in the first half the first half there were only three fouls i believe and here we go ball is inbounded to stanley stanley with a count on her cooney guarding stanley tightly krieger with the ball now wilkinson up up up top tight there goes west with a steal what a good steal wilkson is just gone she's gone straight into the basket for the two points the speed on wilkerson i don't think anybody from north can really just match it she's super quick with the ball and efficient with it and cooney tied on stanley once again just really giving her all she has here goes wilkson on krieger foster on bowman there's a little size disadvantage there here we go out bowman throws up the three but it's off the side of the rim that's an easy rebound for west as cooney brings it back up that's something to wilkinson wilson drives in again to west west gets another two points for the pirates what a great great job by west by just getting that board that's what we like to call the barbecue chicken frank west right there and here we go quick time out by barker for the chargers it is uh 35-24 uh with still 6-17 left in the half or i'm sorry in the quarter pirates took a quick 11 point lead right here they came out firing on all cylinders it does seem like pirates came out quick and fast uh they try to stay efficient quick with the ball and it seems like that's uh might be a game plan that jason simpson brought up in halftime and it seems like it's working for him molina just has wreaked havoc with her defense the steals and the easy buckets on the other end uh she of course is a senior who's committed to ohio state to play softball next year but she's very well-rounded in every sport she plays yeah that's true athleticism right there she's just such an athlete um runs in the blood a little bit her yeah older brother miles of course was a varsity player great basketball player and she's got a little sister who hopes to play one day i'm sure i'm sure yes chargers inbound the ball on their side of the court look to bring it up taylor cooney and morgan stanley still going at it they've been guarding each other pretty much all game here we go stanley to krieger krieger to gorilla grill dribbling with her right hand skipping and hopping wilkinson gardener tightly grill picks up the ball pirates up tight on defense west up on krieger defense breaks down bowman misses the layup and there's a jump ball down low chargers and pirates fighting over the ball it appears it'll be the chargers ball here that's a few times now i've seen the pirates give up inside position to the chargers and it didn't convert for the chargers but they've got a lot of easy shots going up because of that sure that's once you want to have back great feed by krieger yes i agree and stanley's up top with the ball screened by bowman cooney runs straight through the screen almost knocking over bowman here we go wilkinson up top with krieger gets screened by guys guys krieger krieger to stanley stanley goes down gets it better than that to take it in again here we go there's there's a charge called cooney lowered her shoulder just a little bit too much for the officials to not call the charge not always just lowering the shoulder there it's about the defender having positions yes and the defender did have positioning there it was a great job by bowman giving up her body to take the charge a little bit of a confusion going on here i get it figured out real quick simpson not so happy with the call it appears [Music] parker calling the play from the bench for the chargers oh simpson disagreeing with the referee a little bit on whether the defender can be moving or not in the in college and in the nba once you are moving you are no longer in position to take and there's another foul called another foul called by the officials and just i don't know just didn't appear to be a good good foul to call there uh just really west was just guarding her going about her normal thing there and here we go foster on bowman gets screened by stanley wilkinson quick guarding krieger here krieger dishes it down low to bowman bowman goes up misses the two points the chargers have got that high pick and roll going on and they've gotta look for the roller a little bit more because they've had a few open shots so they've passed up here goes foster for three air ball that happens every now and then it does even to the best players look to get it up there next time and you can't let that shot your confidence either that's the worst thing to do yeah exactly you can't let a shot ruin your confidence a comer looking to come back into the lady pirates guerrelle just throws off the ball and gets the foul called i'm not sure yeah i don't know if i can i don't know about that that's wes was straight up west appeared to be straight up to me and it was just a bat sitting down appears to be very frustrated i would be too substitute coming in for the lady chargers here goes gorilla makes her first free throw comer walton in for the chargers [Music] this is jenna walton's first minute of the game here for the lady chargers she had minutes in the jv game i saw earlier maybe they're resting her for the second half and guerrelle sinks both free throws that puts the chargers down by nine pirates up 35 to 26 with four minutes and 30 seconds left in this quarter cummer comes back in for the pirates they hope to correct her turnover adam's with it three people on her and decides to pull up looks like the chargers are out here just clamping down on this defense yes i agree and they're really pressuring our guards down or forwards down low and there's oh bowman just off the front of the rim guys goes back up no foul called it appears there was but now the ball is knocked out by the chargers and the pirates are back with possession pirates opened the half with a quick 11 point run and now it's slowed down a little bit they only have one point since then and the charge is only one bucket in total since then here goes cooney passes it to cummer comer dribbles right skip pass to cooney cooney looks passes it back to cummer comer to foster at the top of the key foster down to wilkson wilkson drives in gets the two points for the pirates what a good move by wilkerson 37-26 uh with 338 still left in the half or or the quarter i'm sorry oh and their fall oh they call a blocking fell there but i thought stanley just slipped a little yeah she just slipped a little bit this official doesn't appear to be very pleased with our bench uh simpson may have given him too much year here there ref appeared to not like it well in that situation the defender has the right to their cylinder and it looks like stanley was looking to run into taylor's cylinder there yeah just went the wrong way yep here we go cooney appears to be a little further back now she does not want to draw that foul once again stanley drives right by the baseline to bowman on the baseline and there's a three for bowman it seems like bowman could just be anywhere on the court she seems like she's hitting him from the three range and she can be down i agree she's just hitting it from anywhere and that's what a good player does so the pirates really need to watch out for see they're leaving cummer wide open on that wing they're not treating her like a true shooter yes and wide open right now foster to adams adams to cooney cooney for three cooney drains the three-pointer for the pirates and here we go 40-29 pirates bowman passes it into coons coons goes up for the two points gets the two points nice drop set post hook there here goes cooney back up the court dribbling fast passes it to foster foster passes back to cooney cooney to comer comer back to cooney cooney looking for the drive not there foster with the ball passes into wilson wilkson playing as a low player today misses the layup as she drives in a little bit of contact there there might have been a foul but looks like the chargers are playing a 2-3 defense but uh stanley is staying on uh cooney tight the whole time yeah she is she's really gardner and here's a little bit of a mismatch here foster against bowman bowman just rears back and shoots the shot gets it in that's her sweet post fade right there yeah here we go cooney dribbling up with her left hand to come her comer dribbles with her right pass it to wilkson wilkson back to cummer cummer does not take the shot passes it up come here to foster foster to cooney a little bit of surprise molina looking to take over anna's role while she takes a breather she's getting that ball in the high post and passing it around yes she is and here we go foster passes back to cooney foster has a wide open shot takes another three oh just barely misses just off target there adam reaches around gets the foul oh a foul and the pirates have six fouls compared to the chargers one you have to wonder if there's any bias going on here adams knocks away the ball from coons coons pass it to stanley at the top of the key stanley goes for the three-pointer no good adams tips it cooney gets the rebound cooney appears she's gonna ditch it yes she dishes it but she completely misses the pass [Applause] tough scene here for the pirates as they are now only up by seven points with a minute 17 left in the third quarter we're in store for a very entertaining fourth quarter if it keeps up like this chargers looking to get the offense going a little bit here oh wilson tips away the ball but stanley gets it back bowman with the ball again at the top of the key pass it to walton over on the right wing here goes bowman on cooney stanley at the top of the key looking to run the pick-and-roll drives to the left with the ball at the baseline here dribbling bowman with the open three-pointer don't want to leave her open walton nobody blocks out walton and now the chargers have another three-point attempt but they miss it wilson grabs the rebound kills going down the court gets up oh off the top of the backboard there she was expecting a little bit of contact you should tell by her body language oh she's looking to get the steal forces a pickup now the chargers are pressured here uh the charges get across half court 20 seconds left in the third quarter the charger is looking to get a shot up here pirates have to play tight defense there's cummer on stanley down tipped by foster what a good tip by foster oh tough shot by luke not a good scene here as corral drives draws the end one i'm pretty sure that is their second and one on the game i believe so as well yes one thing i've seen the chargers do a little bit is when they drive and they're looking for the pass they're not even acting like they're gonna take a shot so the pirates know it's coming every time and that's what's causing a lot of these turnovers yeah with us seven seconds left in this quarter it looks like the chargers have cut the lead back down to five uh with this and one pending and there's the lead down to four for the chargers and the pirates have seven foul so the chargers are now in the bonus uh wilkerson drives in no foul called wow no foul she wasn't very happy about that one she was expecting a foul call on that one the chargers had an 11-point deficit to make up there and now it's a four-point game 40-36 going into the fourth year pirates got to regain that control of the game absolutely and the pirates just to not be pushing as hard as they can i think they need to put pressure back on the full court again that that proves to be their fast-paced game and what they need to do pirates play fast pace the chargers slow it down a little bit so i think the game plan going into this quarter the last quarter of the game i think simpson will put pressure on the chargers here to let's see what they can do with the ball one thing that's hurting the pirates here a lot is i am cummer's a great player but when she's open on the three they're not respecting her and they're just bringing another defender down and that just creates more havoc absolutely and it seems like the chargers with that uh two three uh zone defense it looks like it's working for them they seem like they're gonna keep stanley out on cover the whole um just keep coming from getting an open bucket let's see if the pirates choose to switch the offense a little bit with that zone going on absolutely and if you're comer i i mean i don't know what they've been told in the huddle but if you're coming and you have that open three it can't hurt the pirates to take one every once in a while i can only benefit them because she's proved to be a good shooter at rushville she i believe hit she hit a three she might have hit two threes against rushfield she had a heck of a game against them um and appears i believe she's 100 on her field goals tonight is she not i'm yeah i believe so and here we go cooney has the ball in the right wing pirates slowing down the pace of the game a little bit cummer is guarded foster with the ball at the top of the key passes to cooney on the right wing cooney over to cummer on the left wing here we go foster up top with the ball at the top of the key cummer for three off the back of the rim and you can't blame her for taking that shot that's something we are just saying not at all and west looking to check back in for the pirates it appears wilkson kind of knocks the ball away from bowman or bowman just lost control a little bit there but the chargers recover it stanley down on the baseline right side cummer really giving it all she has in there that's going to be an important violation that is good good defense by the pirates there down in the corner and trap commerce did what she was supposed to do when the ball was dead she got right up on her opponent and guarded them very tightly and it appears wilkson will be taking the ball out for the pirates uh running some sort of box formation wide open wide open three for wilkson just missed it and she appears to not be very happy with her shots tonight down for the charges here see if they can get an open shot run some action down the middle of the lane she drives to the right we're one minute into this quarter brings it back up top for the pick open stanley to bowman bowman drives right bowman to walton walton to stanley stanley goes down wilkerson with the ball gets it there's the foul called on the chargers it's like we got a loose ball foul on uh i believe that was a good call because she went right underneath she did can't one call finally goes to pirate's way tonight here we go cooney to foster foster with the ball in the right wing wilkinson fumbles it away but it should stay pirate's fault no it does not stay pirates ball see it was off of wilkinson there and here we go ball already back in not a lot of scoring going on in the first part of this game sure isn't no uh we're a minute 30 in and nobody has scored yet all the coons oh oh bowman gets it tipped away by wilkerson and grell just went for the ball i don't let that go out of bounds i don't think she saw i don't think she saw it tipped i mean this is just a testament to both uh both squads defense am i right like i mean we've been uh almost two minutes back in this uh fourth quarter and it just seems like nobody can get it in nobody can it's wilson as she swings the ball to cooney just yeah that was a bad west west needs to come to that ball she needs to come to that ball and squeeze it tight but she does not do that and the ball gets stolen away um here we go stanley up top dribbles down takes the three-pointer no good and that's a shot you might not want to take here this close of game wilson just goes into bowman and there's the and one for wilkerson big play by her right there broke the ice that they had going on there like we said she's always been great at getting those uh easy fouls and that you know easy fouls turning into easy buckets yeah i believe moon has been to the free throw line the most out of any player on the court tonight and maybe other than guerrelle gorilla's been there quite a few times as well and wilson sinks her hand one shot and timeout by jason simpson full time out uh we've got a minute to spare here so let's talk about the defensive matchups tonight um i mean no one is really outmatched the only mismatch i've seen a little bit is west and who who is guarding west now well they've had a few different people on here they've been trying to figure out what the best way to go about her is they had coons in the first half yes i mean i believe that was the best matchup just because of the size i agree too yeah they also have they've had bowman on her a little bit uh but they just can't stop the rebounding no not at all and it just seems like uh with both sides both sides of the ball they've just been they've just had great defense uh both teams so we'll have to see how that plays out for the rest of the game but right now it's looking pretty solid you know especially in this last quarter here uh we've we've only had three points scored by the pirates and that's it uh no points scored by the chargers this quarter and you can hope the pirates are trying to keep it that way and those three points man they were just they were just off of tough uh tough shots so very close game for the chargers and pirates here as the chargers are down by a deficit of seven points the 546 left in the half left in the game and here we go the chargers will inbound the ball stanley gets the ball dribbling up court it appears cooney will put pressure right at half court cooney really focusing on her hips here to make sure she's not moving cooney tips the ball away what a good tip bye cooney really stopping the flow of the motion here great active hands by her oh yeah terrific and cooney she's just she's sly on defense she wouldn't think she'd be able to stick her hands out as she does and really get that movement that she does but she is just very athletic the two guards for greensburg really they've been at it all night and cooney i believe she's going to grace college on a basketball scholarship so that's that's good news for her yeah you can see her when she's defending she's looking right at that ball waiting for the opportunity to grab it yeah there's a trucker's missile layup and pirates get the rebound krieger just nearly missed that layup off the side of the rim adams with the rebound gives it up foster going up the court here dishes it to cooney cooney with the ball on the right side of the wing and there's offensive on west looks like we got a push i don't know how much i'm not sure either but i mean she's just that much bigger that she's gonna be able to push him around easily no matter what and west once again in foul trouble so we're trying to save her for the end of this game in case it's a close one she looks she looked to be demanding the ball out there but i don't know if that's much of her role on this team i'm not sure uh here goes stanley to bowman on the right side of the wing bowman goes for the open three drains it bowman with that shot that is a crucial shot for the uh chargers in such a cool game and the charger is only down four now i'm sure the coach is happy with the way they're playing right now i'm sure he is too uh it just seems like bowman all game has been just dominant for the north decatur charter she's on her back tonight really she really has and the thing is for the pirates they've they only need to hold out for a little over four minutes that can be a difficult thing to do but the pirates as long as they can just put up a few more points here and there and play their good defense that they've played they will come out on top of this game but if they do not do so and they fall apart a little bit and have some defensive breakdowns i'm kind of worried of the outcome of this game really uh we're just under five minutes here and this is gonna be a very interesting five minutes very interesting uh our largest lead on the night i'm pretty sure was just about 11 points and it just seems like uh no matter what grindr does north decatur just seem to be shrinking that lead they just keep trickling back in there don't they absolutely and with how close of the game it's been it's surprising to say that there's only been one tie and that was at four to four and the chargers haven't had a lead tonight absolutely not but it it doesn't seem like we should count them out anytime soon no no way way too close of a match up to be called out and foster with the ball now on the left side of the wing skip pass over to cooney a little bit of an eager pass there but gets it off cummer with the ball at the top of the key dribbles in a little bit but passes it back to foster on the left side of the wing foster looking for the pass passes it back to cummer come here back to cooney on the right side of the wing cooney back to comer or comer to foster foster plants passes it back to cummer back to foster once again and good good ball movement by the chargers and there's a foul by stanley as she goes for the ball but contacts the body of wilkerson a little bit of a change for the pirates is moving uh cummer from the wing up to the top of the key to try to combat them leaving her wide open yeah yes it is absolutely like you said it's going to be great ball movement i don't think they're going to go for a shot unless it's easy i agree and the pirates that's the only thing they can do right now and there's an open three for cooney and she just off the front of the rim she just has not been connecting tonight with her shots chargers come up with the rebound and stanley slows it down once again as she's done a lot tonight and here we go cooney on stanley very tightly once again just not letting her get any inch of space foster on walton here oh there's a nice skill by the way with the steal she has an easy layup going for and she gets it there's two points for the pirates that's that speed we've been talking about over and over tonight we're being a dead horse at this point north decatur has to and there's another steal by wilkinson left-handed gets another basket big points for the pirates 47-39 quick lead taken by the pirates those are two great big buckets by melina wilson she's done it over and over and over again tonight and north decatur doesn't have an answer for it she's proven to be a horse tonight in this matchup almost another turnover right there jumps the gun again almost another turnover there we go stanley to bowman and bowman at the top of the key no shot down to coons coons oh takes out fakes out uh adam's there we got a six point game with three minutes left they seem to get be getting away from coons a little bit later in this late game you would think that uh they would feed the ball for her two or more you would think so and cummer's back on that wing spot where they leave her will come or take the shot no just a head fake and pass it back to foss you're not really doing much with the ball at all she's gonna have to drive or something to pick up a defender and it appears the pirates are just slowing down this game to the point where they can have it under control under their control and the point where they can keep their six point lead here north decatur they're not even slowly backing up waiting for the pirates to make a mistake waiting to jump the gun here comes walton up on cooney cooney passes the ball as the count starts on her walton back on cooney here goes comer with a wide open shot does not take it wilkinson drives down travels there's a travel by the pirates that's a costly mistake right now they weren't even able to get a shot and that's just one of those eager things that you sometimes do towards the end of the game no biggie there as the pirates defense have proven to be a horse tonight and i'm sure they can stop the chargers here on this drive cooney just over the half court line guarding stanley the ball gets back now we have foster on stanley as cuny is screened oh a little bit of shove off there and then there we go wilson on bowman and it's still my tail bowing careless with the pass cooney goes in gets the no foul and there's the foul i was waiting for that call i thought the rights missed a very obvious call now on here in the corner [Music] and cooney one one to make her free throws she really puts in the time and knows the perfect angle just to shoot it there's there's just my point proven just a beautiful free throw straight in no rim even touched she's almost automatic at the line and here we go cooney with her second shot that one appears yes that one is in once again and repeatable motion makes it easier to make those yes it does and here's simpson calling a 30 second timeout and while we have this time out we want to remind everyone watching that we will be streaming the girls basketball game that is home against batesville on friday night the game start time is around 7 30 i believe and the pirates are going to take on batesville and hopefully come out on top that's a big rivalry game too yeah big rivalry than this one exactly batesville has always been our biggest rivalry and you know we're going to try to take him down friday night and i believe the pirates have the will and have the want and have what they need to do that you come out of the timeout break here we go just about 146 left and west still on the bench in foul trouble and here's some pressure on the chargers oh cuts her off cooney cuts her off but there's the foul called cooney's been at the hip of uh stanley all game and cooney really just going all out i'm not that cool trying her best not to foul but here we go the chargers are in the bonus and they're going to shoot one on one if stanley makes the first basket she will get another one make some substitutions here for north decatur [Applause] number 32 morgan stanley is one-on-one so if she misses the first it's whoever gets to rebound and she makes it she gets another shot and that is off the backboard adams with the rebound falls down but passes to cooney before she falls down cooney dribbling up shaking stanley off oh she crosses stanley over and knocks her down oh wilson at the top of the key cooney with the ball passes it to comer comer with the wide open shot but does not take it cooney the pirates just appear to be moving the ball as they can so they can oh there goes wilson with oh just barely misses it and there's a ball it stays with the pirates and the chargers not happy with the call getting moment to fall over right there in this moment of the game it was and if you're the chargers you're kind of wishing that was an over the back there on adams yeah here goes the deep pass to cooney the only inbounds we had and it appears the pirates are just going to hold the ball until they are fouled quick over she dropped there we go adams with the little buck oh a little bit just a little five foot shot there but misses it molina made a great move there to get by and the chargers appear to be moving the ball quickly now moving up court quickly they're saying she was juggling the ball there wilson goes through the swat that's not something you want to do here there goes foster with the ball messes whoa and there's there's a double dribble as she tried to pass it and passed it to herself the ball got hit as is coming out of her hands i don't like that call not an eight-point game uh chargers hoping for a miracle here with 45 seconds left in the game they have to hit some quick threes and stop the pirate defense cooney guarding stanley very tightly bald guys on the right wing or right baseline there goes krieger yes krieger makes the two-point basket see if they foul or they wait till they get across half court i don't think stanley's going to be able to stop cuny from bringing it across and there's a foul on stanley and here we go there's a foul by stanley and stanley fowls out of the game with 22 seconds left that shows her true team heart and trying to help her team the best she can when they are down six here no they're down they're down six my bad it is forty nine to forty three with it across half court and there's another foul one foul by walton on cooney are the pirates in the bonus yet yes they are in the bonus and you know stanley didn't want to take that this out but there was nothing she could do you know it's got to be on her teammates to know that she can't take another foul and they got to come up and take that foul forward absolutely that's something that has to be communicated between the team here we go cooney first free throw is good she will get another one extend his lead to seven points here goes hoover into the game for the chargers here with only 20 seconds or in the game cooney another free throw up and in and she's just mad she's just dominant at the free throw line tonight here goes krieger bringing the ball down court quickly pirates careful not to foul pirates guarding them tightly bowman up top with the ball dribbling down passes it to guys guys back up to krieger creek you're not sure what to do with it dribbles it down tries to get the foul wilson bites the ball away krieger goes up again and there's the game that's the end that is the game pirates win 51-43 and what a great team win what a great team win played their part very well and which was a fantastic game that uh brings uh our pirates record to 4-0 and the chargers two one and five and we just want to remind everyone once again we will be streaming the game on friday on periscope and youtube for you to watch like to give a quick shout out to our cameraman lane sparks sam west uh mack swearing and christian hensley our camera switcher tonight and mr moore for putting this all together and this has been sam bauer alongside jalen woods and peyton catherine we're

well good evening everyone i'd like to call this meeting of the dartmouth school committee to water for tuesday december 15 2020. could i have a roll call please miss gunther chris oliver here shannon jenkins here mary waite here kathleen admiral here john nunes yep uh thank you very much everyone uh just as a reminder per governor baker's orders suspending certain provisions of the open meeting law chapter 38 section 20.

hello and uh welcome everyone uh we are reconvening our regular Board of Trustees meeting of the Anaheim Union High School District December 15 uh 2020 and we will begin with our um student representative to the board of trustee Elizabeth o to lead us in the Pledge of Allegiance and uh provide a moment of silence thank you please stand for the Pledge of Allegiance place your right hand over your heart ready again I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you and for the moment of silence as we are entering the holiday season we must appreciate those who are still with us today I understand that the holidays can be challenging when we also dealing with grief I would like to acknowledge the deaths of over 300,000 Americans due to covid-19 we've lost too many and all we can do is continue to be responsible and do our part so those numbers don't continue to rise at the end of the day ahsd is trying to save lives by educating my peers teachers and families so I like to take this moment moment to dedicate it to those who we have lost during this time thank you thank you Miss o and now I would like to um have our Clerk of the Board of Trustees read our Clos session report Miss Smith 4.1 no reportable action taken regarding public employee performance evaluation superintendent 4.2 no reportable action taken regarding negotiations 4.3 no reportable action taken regarding Personnel 4.4 the Board of Trustees by a vote of five to zero approved the settlement agreement with student providing reimbursement of tuition fees and material bills in the amount of $20,000 as well as other reimbursements in the amount of $4,300 thank you Miss Smith uh and at this time I would like to um uh thank everyone for being here uh we thank our community stakeholders for your interest and uh coming to our Board of Trustees meeting your attendance is uh very valued um students or parents um our employees and uh we will be hearing shortly from our um our leaders our uh employee leaders and there and I'm told there is uh someone that is also with us today and like to um acknowledge uh nitish Patel the mayor uh of the city of Lama is with us today I'd like to acknowledge that uh is here and with that um let's move on to our student representative report M okay thank you today I would like to highlight seven schools to highlight Oxford Academy for this year's winter wishes their ASB Senate will be giving back to the community rather than just the student body each week they plan on focusing on a different Community member they would like to give back to for this week of winter wishes their Senate and other students made homeade thank you cards to give out to their USP USPS workers also their HOSA participated in the toss out the stigma challenge that end the stigma the negative stigma surrounding mental illness they also created a video and shared it on Instagram comping papes with far false statements regarding mental health over at catella the Gear Up program is holding workshops on financial aid or dream App application for students to come in and stop by for the extra support they need during this time for leera's Alumni network they they actually reach out to them for hosting an informational about law school also their school supported the Locks of Love organization by donating hair in their hair drive for children I would like to recognize the following students from Savannah for completing a Saturday Academy of law with uci's law school they are Sam Cornell Kier Keith Stephanie pan Rosalez jennifel Rodriguez and axel Serrano thank you so much for for participating in that and I would like to in terms of Kennedy and their civic engagement senior connections are sending out personalized letters to senior citizens during Christmas also our NS NHS and CSF clubs are collaborating with Walker to host fun activities after school Western had a canned food drive to help feed people during the holidays and were able to Garner over 800 cans and the last gooal I would like to highlight is goldbert for demonstrating our fifth SE of kindness and character by sending thank you cards to to sleach church as a token of gratitude for their food donations thank you wow thank you Elizabeth for highlighting uh all of our students doing their best to um to give back and we appreciate uh we appreciate hearing all of their wonderful things and thank you for highlighting our uh our students who went through the uh the UCI Law Academy that was very very nice all righty reports of the associations I believe I see Sharon joerger here from CCA would you would you like to give a report yes I would um I'd like to um let you all know that we had our um eboard elections yesterday for the new csca e board and um I'm going to read them off to you what they who has won the positions um for president and now I'm leaving as president but I'll be here for one more year and then I'll be retiring so but someone has to take over so the president will be Jackie Brock the first vice president will be Jennifer hippolito the second vice president will be Todd gagnef the secretary will be Jamie Kirchner and the treasurer Treasurer will be oneita judge and I think we're going to have a real good team and they're going to be able to um learn a lot because we have some new blood in there and I think it will be a really good thing I I did notice one thing I thought was kind of funny that all the women on the eboard all their names start with a j and then Todd so I thought that was kind of cute and I'd like to introduce Jackie Brock reintroduce she is on here today um so here's your new president for csca Jackie Brook yay hi Jackie good to see you congratulations and we also oh go ahead I'm sorry I was just gonna say I thought you were finished so continue and I was just gonna say thank you to the board for allowing um the the um mobility of the classified staff to where they're not always on campus being exposed to whatever and and letting them work from home they all totally appreciate what you guys have allowed us to do thank you very much on behalf of the board thank you and congratulate please all of our new uh csca uh eboard and congratulations Jackie hi you are good to see you you too all right we're looking forward to a new year aren't we all right moving on um Grant Schuster president of as I think I saw you sign in yes I am here all right there you are thank you trusty Randle tro um good afternoon to the uh uh trustees and to our district cabinet and everyone joining us on YouTube and uh first I'd like to thank as well the district and the board for all of the collaboration on working conditions for employees and other work that we can do to best support our students um our teacher input group and our executive board uh have been working hand inand with the district cabinet and with Ed division over the last couple of months and we've seen a lot of that work um pay off in what we've been able to do for our students and what we're looking to do to better support them as we move into the second semester um also as part of my report I wanted to um report out to the district that ASA this past week joined a coalition of of teachers associations from all over Orange County there were 19 in total that uh have called on all of the districts in the county with the the quick deterioration in public health to return to a distance learning model for the time being until we can get a handle uh on this wave of infection and we appreciate um what our district has done and what other districts we hope will do to realize their responsibility to Public Health within the community we are thankful and proud to be part of a district that is actively trying so hard to contain the spread um in in addition to that the the testing that is going on in this district and the additional day of testing for employees that's going on on Thursdays at Magnolia we're we're excited about that we're encouraging all of our members and every employee to go through there and get tested it's so important for all of us just to be informed when we make decisions um in our lives and and help contribute to the the public health uh out there um another announcement I wanted to make briefly was about uh a new CTA if Grant I've come to you in the past with these the California Teachers Association gives out uh teaching grants each year and uh ASA continues to be the association in the state with the most of these awards they're awarded blindly and we just continue to have the best uh uh proposals out there and this year it's the um Pathways for uh bilingual leaders and um that that's that's uh a grant between the Anaheim Elementary District and from for sore and Anaheim high schools and it's another $20,000 grant that that they have to use this year we're very proud of that and um you know examples in the past you know I just saw yesterday the the Anaheim Bros uh out delivering food uh to people in the community during this time and that was a program that was seated with $40,000 of CTA grant money and we're just proud to see these programs continue and see that our students and teachers are really uh taking a part in in you know the responsibilities of citizenship and and caring for others in their community and finally I just want to uh wish everyone here a wonderful holiday season to stay safe wash your hands social distance if you must uh go out and you know we will be back with you on other side of the holidays to continue all of the great work that we're doing uh for our students and our community um I apologize that I have to leave um we have our final um rep assembly of the Year tonight and so I'm going to head back to that but thank you for for everything that you do we're very proud to work in this District well congratulations on the winning another Grant we appreciate it and we appreciate all that you do thank you for acknowledging the Bros they were out Saturday too uh and uh without the teacher leaders leading you know the Bros that that wouldn't exist and thank you for the seed money to get them uh keep them going uh we appreciate um all of our teachers and please deliver uh the best wishes to the association when you go back to them thank you grant happy holidays to you Sharon you're busting at the seams you want to go ahead I forgot to say Merry Christmas and Happy New Year too I just you know with everything that's going on I just I totally forgot all about that I'm sorry I love you all we love you too Sharon Al righty I wanted to give uh Adrien prietto our asme president uh some time to share if he's here all righty moving on I saw Sylvia anopa and Brian Bannon from atga yes good afternoon ahsd board members ahsd staff and community members I am happy to present on the great things happening with our counselors but first I would like to thank the board and District leaders for allowing for flexibility in working remotely and only requiring us to be on campus one day a week we are also grateful that our temporary counselors are being extended to the end of the school year to help support our students and families counselors would also like to thank Amanda Bean and Carlos Hernandez for streamlining and organizing college application support events with our college and Community Partners we held 10 virtual college application support events for our seniors counselors reported that these events were a success and helped make college application workshops more efficient we are also in the process of having financial aid virtual workshops for our seniors again with the support of our college and Community Partners counselors are busy continuing to to provide Core Curriculum lessons holding 504 meetings attending IEPs and EMTs having atrisk meetings with our students and parents and holding e parent conferences working on getting our seniors to graduate prepping and planning for second semester and believe it or not planning courses for next school year here just some of the good things happening with our counselors districtwide Magnolia has been holding weekly live Les um live announcements per grade level and emailing out the announcements on a week basis since August the senior counselor has been busy with college application sessions he even held some over the Thanksgiving break for his students this quarter Magnolia 9th grade students received a Core Curriculum lesson on time management in thrival this is a lesson that is to be done with all nth grade students districtwide over 90% of the students found the lesson helpful and 92% said they learned at least one thing that they will put to use to help them with time management also this quarter Miss Uchi conducted Ed a Core Curriculum lesson to all Magnolia 10th grade students on how to cope with stress all 10th graders District wde receive a social emotional lesson as part of the Anaheim pledge during the lesson the counselor reviewed the different types of stress potential signs and symptoms of stress mindfulness the eight Dimensions of Wellness and social emotional resources the counselor encouraged students to use their critical thinking and creativity to develop their own eight Dimensions of Wellness and including the intellectual career physical social spiritual emotional environmental and financial Dimensions by the end of the lesson 87% of the students were able to identify a personal activity or example for each of the Dimensions of Wellness Savannah's senior counselor Lisa Rockwell has had a very busy first semester with her seniors she hosted College 101 and financial aid 101 parent and student presentations with community Partners back in September then starting in October hosted weekly financial aid in college application workshops labs for students also again in partnership with Fullerton College and Advance onto College Community Partners In addition UTI all military branches and hope Builders did career presentations in the evening hours for any interested students and parents in addition Savannah's pente counselor holds club meetings every week and their club meeting draws about 50 students at every meeting the n9th grade counselor shares a weekly video with ninth graders highlighting a resource announcement or tutorial year up and n9th grade counselor will hold host a game night tomorrow at 2 pm and the six-year plan presentations are well underway for all students highlighting the new six-year plan document catella high school has seen a 48% increase in their a through G rate since their team was put to in place in 2016 last year alone's graduating class had a 23.6 increase in a through G rates despite the covid and end of the year issues their Department goal was 60% however catella is confident without covid that that goal would have been met catella is number two in a through G rates when compared to other comprehensive sites in a uhsd Cyprus leading with a steady increase because of their phenomenal counseling staff these a through G rates are a direct result of the efforts by the catell guidance team it is proof that it is the guidance teams that can have a very deliberate effect on Student Success in becoming College and Career ready in addition catella had the highest number of students participating in the annual College and Career Fair with the counselling staff managing the campaign for catella catella actually represented half of the participants in the fair over the last five years catella has seen a steady increase in private school applications as measured by the letters of recommendation requests this is because of the dedication of the team to broaden the knowledge of College and Career options for their students well done catella the self counseling team felt that addressing coping skills with their students was really important especially at this time so they created a Core Curriculum lesson for all students along with a Wellness Plan that all students can create to help guide them through difficult thoughts and feelings they also address coping skills with their parents at their coffee with the counselors so that they were aware of coping skills and can support their students one of their counselors had a student that they met with last week that despite having many missing assignments in some poor grades was very encouraged by suggestions for improvement and motivated to set goals for himself and Achieve them the counselor went over time management skills as well as strategies the student could take to raise his grades and manage the large workload that he has behind on and he said their session really helped him and that he would try the suggestions and put in the effort this was the highlight of that counselor's week Western senior counselor has been hosting college application and financial aid workshops every Tuesday and Thursday via her office hours also during her office hours she goes over important senior announcements in scholarship information after each meeting she emails her seniors an agenda with the minutes so that those who were not able to attend can see what they missed the students have been extremely grateful for the communication she has been meeting one-on-one with all seniors and their parents are also invited to discuss their current a through G graduation status college and college and scholarship financial aid applications career and academic goals and answer any questions that they may have they have really enjoyed these one-on-one meetings with her Oxford has been doing Weekly Newsletter since April it goes out to students and staff and their faces shares these with their parents in their weekly announcements the atrisk counselors started groups that were really successful ful and their interns have been an intrical part of those as well Jill brookl and the independent studies team would like to thank the board and the district for their ongoing support of the program during the fall over 300 students and families have expressed interest in independent studies as a result Jill and the is team have facilitated virtual program overview meetings updated the Polaris website created informational materials and had many one-on-one conferences to help district families learn more about the is program Jill and the is team are currently welcoming 60 new students and their families who are transferring to independent studies in January Jill is working countless hours to support both new and returning is students and Jill continues to receive positive feedback from I stakeholders about the outstanding counseling services that she is providing the temporary counselor that supports Kennedy and Walker is providing weekly Wellness workshops um Lexington hosted an event for seventh graders and over 50 students attended the students attended small groups where they had the opportunity to meet other students and connect with them they were given a virtual tour where the students got to see some of the staff classrooms and the campus they received overwhelmingly positive feedback and most of the students reported that they would attend another event like that I would like to end with a positive message from a student one of our counselors is sending encouraging messages either with email or text frequently to her students a lot of the students could use the positive encouraging messages to help keep them engaged and motivated one of her seniors has been struggling and feeling like he just can't do it the following is a message she sent and the response from the student hi it's Miss plumber I just wanted to check in you are doing great in your English class that's awesome how are you feeling about your classes and grades Miss plumber I'm sorry for not coming in today I overslept I was doing my project for civil law class and thank you so much I appreciate it I feel good think I can do this and that is all that I have to share with you I want to thank you for listening and I want to wish everybody a happy holidays thank you Sylvia I have to take a deep breath because that was h a lot a lot to take in a lot of uh wonderful information a lot of wonderful things that our counselors are doing across the across the district um I'm wondering uh Sylvia do you read these reports at your at your meetings are you are you giving these reports at your meetings um no we're not giving these reports at our meetings I I'm wondering if you should little healthy competition out there but I think um uh thank you for presenting that to us um we really we really truly appreciate loved hearing about the um you know not not only the uh College and Career uh part of the job but to hear about you know the little things and and just checking in is so important for our students and um loved hearing about coping skills and mental health but uh I love the fact that you know if you're helping a student with time management that takes a lot of the anxiety uh out of their days and so um please thank the counselors for um all that they're doing and uh wish them the best the next time that you gather with them I will thank you very much absolutely okay Hilda Vasquez Alta president good afternoon everyone thank you Madame prent Randall tro Bo of truste superintendent matsuda and executive cabinet special guests and community members it's my pleasure and honor to be here with a special guest in the spirit of the holiday season and just you know um embodying that so I'll share a little bit more about that in my in my report but you I want to start by just thanking the board and uh also the executive cabinet for keeping again the focus and and the priority of the health and safety of our staff in our community so we really appreciate uh your focus on that and contining support I wanted just to let you know that at the school site we are as you heard from the council and from ASA we are still doing what needs to be done and uh going uh Above and Beyond in many measures to make sure that students are engaged and also that we're reaching out to them so I just wanted to let you know that we are having conversations and building the capacity of our um instructional teams at the school size there is a focus on compassionate grading and also engage again engagement and differentiation so we are uh continuing to do that work in terms of Administrators we've conducted or participated in a couple of trainings uh this month U one for Title Nine and also I wanted to let you know that we are going to be doing parent virtual uh learning walk so that's something that a few of our sites are going to be piloting and are going to be doing and in fact uh we're doing them this week and so more to come about that we want to continue that practice of empowering and building the capacity of our parents and letting them know you know what H that instruction looks like in that setting and so uh we will be conducting them this week I will let you know I am participating in one and leading one this Friday along with Savannah so more to come on that um also we in terms of parents we are doing a lot of workshops at the school site dealing with social emotional um topics and also we we are holding some literacy ones so that we could continue to um again just share some of the best practices and things that parents and students could be doing at home as mentioned also we are making sure that students have what they need in terms of college application and that support and uh we're also reaching out because we are already preparing for the new year so we're reaching out to our feeders and we want to make sure that we uh coordinate how we're going to be doing the course selection process because it's going to be virtual and so everything is new but everything is exciting and we are doing a lot of collaborative work within our school sites and within our district and so we uh look forward to sharing more of that uh with you we're continuing the home visits to make sure that students um either have what they need or we make sure that they um you know if we haven't seen them we want to make sure that they are okay and then also we've been meeting with the ccat teams and so building our pledge right we want to make sure that continues to be strong and we want to make sure that our partner are also participating in this virtual learning and they've done an incredible job of making sure that they're flexible and they're also providing the services that they need our students need at the school sites uh we've been trying some new things too in terms of student engagements uh some sites have been putting together some student groups to meet so they can get some uh feedback from the students on how things are going and also we've been trying some digital postcards and again just venturing into the virtual world what can we do what can we leverage to make sure that we stay connected um and we are still continuing to do coffee with the principles uh at every single site um and for my friend here I brought him because we wanted to give a huge shout out to all of the Community Partners and staff at the school sites who uh have been supporting our students and families through this difficult times so a huge thank you to some major organizations that have been providing a lot of services for our our community students so shout out to Saddleback Church Vineyard Latino Health Access to PTA to project say city of Anaheim the Greek unorthodox church and also our staff at our school sit who really just come together and are giving what they can uh in terms of the the feedback that we're getting from families of what their needs are I mean they are doing diaper distributions uh food pantries food distribution hygiene kits covid kits and they're outreaching for social emotional support to make sure they're okay and so with that I want to wish you a great uh two weeks a great end of the year holiday season and hope to see you in 2021 and uh have a really happy New Year and thank you for this time a thank you Hilda thank you for highlighting Our Community Partners uh especially we we we couldn't have gotten through all of this uh you know without them and we're still continuing to um to utilize them um you know Mr Rogers said his mother said look for the helpers and those are they have been our our helpers um in this pandemic and um we appreciate um our um our administrators um they have gone above and beyond they were first at the sites uh first to you know have to uh disaggregate all of this information uh setting things up um you're you're in the front lines too um you know out there uh you know taking it all in and um we we just we really um want to thank you on behalf of the board uh you're our pillar and um you know the base and uh we couldn't have gotten through any of all of this uh without you guys um being so strong and um uh strong leaders and that's simple but um I mean it with all of the the due respect that uh is is given um you are fantastic leaders um and you are the pillars of of what we do um so thank you please thank um all the administrators on behalf of our board and board I'm going to open it up since this is the last meeting of the year to anyone who wants to address our employee associations um and so just go ahead and try I'm in well I want to say thank you to all of you for the efforts that you've been putting forth it's been a rough year let's hope next year is better and I hope all of you have a super holiday a Merry Christmas and a Happy New Year and let's hope 2021 is a better year for all of us and I must say Hilda I love your little friend that is so cute I'm jealous of your background you come up with a lot of good ones thank you you're welcome I asked Hilda to to teach us a course in all of this stuff that she she's doing I agree yes that would be kind of fun I'm gonna dat what Miss Percy said thanking the associations for all they do throughout the year um dealing with not only their Association groups but also with the student base that they touch every day uh and Madam president I believe I saw Adrien pop in so you might want to check with him to see if he would like to say something everybody have a a wonderful uh and safe holiday season thank you Mr O'Neal Adrian I wanted to make sure that uh you were um uh able to adjust the board if you wanted to or at least we can wish you uh well wishes and um uh all of the employees and ask me uh give them a great holiday send off are you on okay anyone else wishing to address our uh employee associations yeah oh Kathy go ahead thank you I certainly would like to say that all of you are such an integral part of this wonderful District led by some wonderful hardworking people and I just think that we all should feel grateful and very blessed to be get together as one family enjoy and appreciate what other people's jobs are we don't walk in each other's shoes we don't walk in each other's shoes so the level of appreciation isn't always maybe there but I want to thank you from the bottom of my heart and wish you a lovely Christmas and a safe year coming thank you Miss Smith Mr Jabar yeah I I I call Everybody's sentiment uh I just want to say that I am uh very proud to be a board member of ahsd precisely because you you guys uh and your your colleagues uh all of you do some tremendous work in in terms of supporting not only our students but also our community uh especially after Co hit you know every single time I flip through my social media I see the amount of work that our staff are putting besides doing their online teaching besides working on campus they're out there on weekends helping out trying to uh give out food and participate in different projects so I can just be more proud than uh I am I mean I I basically want to thank each one of you and uh Mery Christmas happy holidays Happy New Year and uh we will come out of this hopefully 2021 we'll be out of this so thank you thank you Bard uh Mr petto I wanted to give you one more chance if you uh wanted to uh address the board okay uh moving on to our um secondary Council PTA president uh Miss Cruz perz if you're here Miss Randall tro if I may chime in for just a moment I I know that Mr prietto is having difficulty um getting on he asked me to say thank you to the board for the collaboration with as me and happy holidays oh okay thank you thank you Adrien we love you we appreciate you so much thank you madam president I'm sorry this is Hilda that's okay I I I wanted to ask for a request um is it possible for me to for our next um possible meeting maybe in January to share some pictures of the work of our organizations because I know I would love to share some pictures um I know we usually do this verbally so I wanted to request that and also I know I didn't mention everybody but it just escaped my mind also wanted to give a shout out to Capa so um but is that possible that maybe I can do that in the future just picture so you can see the students and the organizations they came together during this absolutely I think I I see head noding so absolutely okay we thank you for the suggestion all right thank [Music] you okay uh moving on to our uh public comments uh section um we will have uh our um District Council read uh the comments from uh the public and just know that um the board at this time um cannot address uh what is uh being um presented to us uh but uh we always we always are here to listen and um we want to hear what you have to say and uh if uh there are questions that we we we can address uh at a later time uh we will so um Mr wadell okay thank you so much uh the first public comment tonight comes from Eric Kristen uh it is regarding board agenda item 16.7 two years ago you approved a union project labor agreement to cover certain School construction Bond projects tonight you are being asked to expand the pl to cover more projects yet nowhere has staff provided any data that shows how the pla's in are working out or benefiting your district and your taxpayers why because it is not as we told you when you first voted for this pla's forced the 86% of the construction Workforce that is Union free to pay union dues pay into union pension plans they'll never vest in that is called beage theft they force non-union contractors to put their workers are on unemployment and hire only union workers and they tell young men and women in union-free Apprentice programs that they are not wanted on your projects are wage theft and discrimination social justice issues now when you vote on this tonight be clear what it is you're voting in favor of and why because Big labor special interests demanded it shame on you the next public comment comes from Samira Zuniga it's regarding item 15.

every Monday Wednesday and Thursday what Tuesday and Thursday include are assignments to complete and account for attendance for students before 2 p.m asynchronous days are vital to students they provide us with more time to work on the previous assignments from before attend personal needs such as mental care and allow a sense of small break from continuous cycle that would be 5 days of online class as schedule that would enforce students to engage five days of the week rather than three limit those Privileges and could potentially harm students who are in need of the extra time especially students who are employed although not all students feel as content with having limited time with teachers the time for teachers has extended school times and a five-day school schedule online during such troubling times could harm students mentally and physically affecting performance I hope you take my concern into consideration thank you and those were the two public comments with thank you Mr W alrighty we are at uh item nine oath of office and uh we are going to start with um miss Catherine H Smith and the oath of office will be administered by our own uh superintendent Mr Michael matsuda thank you madam chair Mrs Smith are you ready I am okay like to ask you to hold your right hand up and repeat after me please I Katherine H Smith I Katherine H Smith do soln L swear do solemnly swear that I will support and defend the Constitution of the United States that I will support and defend the Constitution of the United States and the constitution of the State of California and the constitution of the State of California against all enemies foreign and domestic against all enemies foreign and domestic that I will bear true faith and allegiance that I will bear true faith and allegiance to the Constitution of the United States to the Constitution of the United States and the constitution of the State of California and the constitution of the State of California that I take this obligation freely that I take this obligation freely without any mental reservation without any mental reservation or purpose of evasion or purpose of evasion and that I will well and Faithfully discharge and that I will well and Faithfully discharge the duties upon which I am about to enter the duties upon which I am about to enter congratulations trustee Smith it was an honor thank you thank you Bravo Bravo and Miss Smith would you care to say a few words well the past years have been wonderful I think that we have certainly entered into a time that no one could ever even anticipate or write a story of fiction but I think we certainly have worked hard to achieve the goals that we set out to do at the beginning of the year and last year and previous years to work well to educate our young people and to be a part of this wonderful community and I just want to say I'm grateful for so many people and very thankful thank you Miss Smith and congratulations again thank you and now we will have the of office being administered to Mr Brian O'Neal uh by Patel mayor of laama thank you very much I'm gonna say a few words about Brian O'Neal before I administer the oath um it's truly an honor and privilege to be administering the oath for Brian who I'm lucky to call a friend ahsd is fortunate and blessed to have uh Brian serve on the board and um he is a respected member of the community and he leads with honor honor and integrity with that said uh Brian please raise your right hand and repeat after me I Brian O'Neal hi Brian o do solemnly swear you solemnly swear that I will support and defend the Constitution I will support and defend the Constitution of the United States and the constitution of the State of California of the United States and the constitution of the State of California against all enemies foreign and domestic against all enemies forign mytic that I will bear true faith and allegiance that I will bear true faith and allegiance to the Constitution of the United States and the constitution of the State of California to the Constitution of the United States and the constitution of the State of California that I take this obligation freely I take this obligation freely without any mental reservation without any mental reservation or purpose of evasion or purpose of evasion and that I will well and F Faithfully discharge the duties upon which and that I will well and Faithfully discharge the duties upon which I am about to enter I'm about to enter congratulations thank you I I think the president said to me would you like to say a few words I was just going to say ADM he was on mute yeah so so I will thank sorry I'm so sorry thank you mayor Patel for being here and and and swearing in Mr O'Neal yes Brian would you care to say a few words yeah thank you I I doo want to thank the mayor uh for ad ministering my oath office today I also want to thank my family and friends uh for logging in and watching the ceremony and to those who live in the a USC area and have allowed me to continue to represent those areas and residents in area 4 I appreciate your confidence in me and thank you for this continued opportunity to be your trustee I wish you well uh during the holidays please stay safe and uh not only during the holidays but uh next year uh we are looking forward to 2021 uh being a good year that we get this the issues that we've have been dealing with for almost a year now behind us and we can get back to uh uh educating our students back where they belong and that's in the classroom so thank you one and all congratulations again um Mr O'Neal and Miss Smith we appreciate you and I just wanted to uh acknowledge the fact that uh you um you were unopposed in your both of your races I think that speaks volumes of uh uh what the public thinks and uh your dedication to ahsd we appreciate that very much okay um moving on uh it is now time for our annual uh election of officers item 10.1 president of the Board of Trustees ENT I'm sorry I was asking it for nominations I would like to nominate Anna piy for president of the board second okay nominated Anna piery for president of the board and seconded uh any comments or questions or moving on for the vote okay hearing none uh Mr O'Neal hi Mr Jabar hi Miss piery uh unready but I right Miss SM I and I vote I congratulations President piery and I will hand the G would you like me to continue or do you want me to hand the gavl ah huh hand her the gavl thanks a lot Brian no sure go ahead okay okay go ahead moving on to 10.2 Clerk of the board open for uh nominations uh I'll entertain a motion for Miss Smith to continue being clerk well thank you yes second okay I have a motion in a second okay um all in favor or do I have to go separate separate I have to go separate okay all right um let's see let's start with Brian hi albar I Kathy I and and Marie and I vote I and I'll vote I okay I'm gonna have to put the names all down here so I know who's in order I can't look you know okay moving on to 10.3 so we have um Kathy will remain our Clerk and assistant clerk do I have a albar albar do I have a second all right I have a second okay I'll in so no can't say all in favor okay so I'm gonna make my list here we'll start with uh Brian hi okay Al thank you folks I um Kathy I and Marie I and I vote I okay did I get that order right good job okay moving on appointments to the Board of Trustees number item number 11 the staff recommends that we um Board of Trustees appoint the superintendent as Secretary of the Board of Trustees so move I have a motion in a second okay um Brian oh Anna excuse me you could take I think you can take all of them can I take all of them appointments oh yeah okay yes okay let's do that then okay and for assistant secretary um we uh the board has recommended that we appoint the assistant superintendent of business which would be our new Nancy nem as assistant secretary do I have a motion I uh I think you can goad Mrs piery you can call 11.1 through 11.4 and take them together if you'd like okay 11.1 through 11.4 okay and so we can all the recommendations so 11.1 through 11.4 okay and I have a motion I in a second okay then we'll we'll go Brian hi Al I Kathy I and Marie I and I vote I okay okay establishing item 12 establishing day and hour for regular school board meetings okay the uh uh it's recommended okay that we determine the calendar for 2021 regular board meetings regular meetings will be held on Thursdays with the exception of Tuesday September 14th uh 2021 and Tuesday December 14th of 2021 two Tuesdays and all regular meetings will begin at 4 pm for open session sove all right I have a quick uh I don't know if this makes any difference but I know that we're mentioning that it's 4:00 um and I know we did that because of covid because we're doing virtually but I would ask that we actually stick to the 6 PM uh timeline uh maybe if we need to put in language which allows us to keep it at four for covid purposes but if we were to go back to uh a session in terms of Us coming in in person I want to make it at six o'cl basically wanting to give access to our parents uh who you know might get off of work at 5: and wanting to be at at a board meeting at 6 so I want to make sure that we amend that language to include 6 PM uh provided covid we can meet at 4 so okay so will you amend that who made the motion who who made the move the original motion to to maybe add 4 pm for I think it was virtual meetings and 6 PM for normal inperson meetings because I had that same objection to this item Madam president I'll go ahead and amend my my uh comment to what you just said okay second okay so we have a a motion in a second to have virtual meetings begin at 4 but inperson meetings begin at the normal six o'clock and um okay so voting Brian Mr O'Neal hi Mr Jabar hi Mrs Smith hi and Miss Randall tro hi and myself I vote on okay that passes then good item 13 this is our appointments to committees and hopefully you all have looked through through and uh decided what you want to keep or what you want to change okay is there how do should we go through this Madam president can we just ask if anybody wants to change anything or can we just leave it alone and and move it as it is okay I was agree with that that pardon I agree with that okay all right well Brian do you want to make that a motion then yes I make the motion that uh we accept the uh positions as stated in exhibit uh exhibit B okay do I have a second second second okay so it's been moved and seconded we keep the assignments as they are okay all in okay picking a roll call vote Brian all wait a minute all right I gotta make up my mind am I gonna use your first names or your formal Mr and mrss does anybody mind my using first names okay no you put in writing please put it in writing okay all right Brian you voted Al yes I okay Kathy I and Marie I and I vote I okay very good we did that quickly then all right moving on now to item 14 presentations okay the 2020 21 first interim budget report okay okay this is um our and Miss want get a presentation from Business Services on this who's going to give that Colleen Patterson are you gonna give it to course I am ready yes I am all right I'll turn it over to Colleen then okay do there and we're rolling super good thank you okay this is the first interim report for the Anaheim Union High School District um and to as we go through I'll frame the differences there's been radical differences since the budget adoption in June and um kind of the the things on the horizon that are of concern and things that uh may be opportunities on the horizon so with that let's move on through next slide and you can see uh our contributors here uh with Jerry very much very much uh contributor and uh the backbone of the the budgeting process next one the reporting requirements are that whenever something major happens with the school district basically you have to report but this is the first compilation of several things that have happened since your budget adoption you've had settlements with all of your unions and done board um maybe 1200s uh which are the reviews of the impact of those settlements on your budget and then you have your inms that are coming up and these inms take that information plus your budget and adjustments and then you look at it for the current year and you look at it for the next two years out historically because at first interm you're looking at um you're in December and in January you're going to start the budget year historically Anheim Union High School District um being a fiscally conservative district and not wanting to um get blindsided actually takes a look at the 23 24 year and what the impact looks like in that fourth year because we're going to be working on that budget effective in January anyway next slide okay the reporting schedule right now this is uh the impact as of October the 31st and right around the corner here uh you will be getting the second inum that cut off will be January the 31st and um both of those have to be uh are recommended by the superintendent and adopted by the board and uh at the time they're adopted the board certifies on the next side the three options for certification are a positive certification which means you can meet your financial obligations for the current and next two years qualified that you may not be able to do that or uh negative that you will be unable to meet your financial obligations for the remainder of the current year or subsequent fiscal year okay next slide so uh the disclosure requirements that go with the first interum is a narrative of what all the underlying assumptions are supplemental documents which look at your enrollment growth your Ada which is your attendance uh ratio um your stirs Pur cost Health and Welfare costs and all the things that are that are driving those documents and those multi-e in your case you also have a budget stabilization plan um and you this goes back many years uh and it's a growing living document that uh is added to every year and then the state forms which is um the standardized uh account code structure so that the legislature when they pull up the data they can get the same data from all the school districts Statewide okay next slide so the first thing I going to start with is your Trend data so you can see here on your enrollment data that what we have going on is um a decline in enrollment and this is not unusual this is happening Statewide um and in this case uh you can see that uh basically between 19 or 201920 to 2122 uh we're expecting that just that short period of time the enrollment will be down about um about students next slide um that enrollment then is turned into ada8 which is what you're actually funded on and Ada is the uh amount of time the students are actually in attendance at school for the current year um we have a hold harmless on the average daily attendance um and you can see that the bar there is the same for 2019 and 2021 um so even though enrollment is going down you're being held harmless uh for that decline this happened as part of the uh Budget Trailer bill as the co co came in in uh June well in March and then in June the legislature was responded to that so in order to uh give some Financial relief to districts as they were going um into such a dynamic environment they allowed a hold harmless on the average daily attendance and this slide it talks to the um funded average daily attendance okay next slide um the general fund uh is kind of unique this year in that the ratios have shifted the district has uh garnered 38.4 million in Co relief funds a combination of state and federal um the federal uh just to kind of compare and contrast uh last year at this time the federal revenues were 6% of your total revenues and now you can see it's uh 133% and the state revenues uh were 12% and you can see now they're 11% uh and then other local has dropped as well um and there's no surprise there because your facilities have been unavailable for facilities rentals right so you don't um you don't have as many opportunities for making other local income okay also the the um supplemental concentration is starting to uh shrink uh then duplicated pupil count next slide we go uh the unduplicated pupil count continues to roll so are we have a hold harmless on the average daily attendance there is no hold harmless on your unduplicated pupil count and this is a three-year roll average as you can see um you started out really strong in 1314 uh with over 74% unduplicated and in 1920 um you you came kind of close to to hitting that high and then it's been kind of declining since then um one of the things that the district um had a lot of foresight in doing was this year at enrollment time when the enrollment packages were online there were Alternative forms where families could self-identify um that they uh their income level and that they would uh qualify for free and reduced meals so you they didn't have to fill out the free and reduced meal form they could also self-identify so you had actually both data bases going on um at this point as we look at those preliminary numbers those numbers um are positive there as was quite a few um families who self-identified and and with the co situation going on that would make sense that there are more um families that are um having finan cial problems and so uh there's a lot more families that self-identified because of was self-identification they're going right now they're up at the state and they're going the state um Social Services Agency is throwing our data against their data and they'll send it back for Corrections and by January we'll know what the impact is of that um self-identification process and those Alternative forms but the district did process quite a few Alternative forms and so um hopefully uh we can pick up those numbers and of course those those numbers drive your supplemental concentration money in particular to help support those needy families in so far as the general fund next slide here we go um we've got that same 3 $38 million worth of um is in the expenses as well so that's as as we know usually most of our most of our expenses are salaries and benefits but because we have that um Co monies uh it has changed uh for all the supplies the PPE and the things that we're doing for uh learning loss to help help our students so whereas last year books and supplies was only 5% of the budget this year it's 12 and services and other last year was 2.7% of the budget and now it's 6.8 so those dollars are coming in they're to be used to help support families through this difficult period and um the district has done a good job of budgeting and and putting them where they need to be to help support those families next slide okay on the revenue side um this is one of the radical changes from your budget when your budget was adopted the cost of living you were told to put in was a negative 10% um that's was a big hit um and it caused a lot of consternation and concern about the uh ability of of school districts to be able to to take that hit and still be fiscally solvent at the end of three years that was modified with the Budget Trailer Bill and it was uh made zero and in exchange uh school districts had their money deferred which means it did not come in on time at this point Anaheim has uh $66 million of money that should come into this school year that will not be arriving until the 2122 school year so that's the share that you guys took the loss of those funds um for the year uh in order to balance this budget and there's talk about when the um feds do when and if the feds pass the next covid relief bill um the state has said that some of that money will be used to pay off the credit card that they used um in order to not cut uh education and and instead they borrowed the money uh the decline in Ada you can see is zero even though we know your enrollment is dropping uh you have the hold harmless on your average daily attendance and then we're holding right now with your um unduplicated pupil counts until we get that information and those rejects that'll be coming between de the end of December and beginning of January we get a chance to to fix the rejected information as it comes out of the database since it was self-reported on the expenditure side um we've got reductions in Staffing for enrollment declines um another good I talk about good fiscal manag of the district is um you just ran a ser and some of those folks are actually leaving midyear so whereas you've got a a a large decline uh just on the natural the enrollment decline would cause about 41 positions um that should be reduced uh you've got uh quite a lot of interest in the Ser mid year and even more interest at the end of the year and that'll give you a lot of opportunities to um figure out which positions uh you're going to replace and which positions you're not going to be replacing in order to accommodate that huge drop in in enrollment okay um also then there's your cost of step and cumn and Longevity uh Health and Welfare you've been doing very very well uh on your Health and Welfare it is uh budgeted to go up but the insurance companies made some modifications that have worked your benefit we'll look at that closer later uh this year we did end up as part of that trailer bill with a decrease in stirs it's one time but you know every help you can get is is to the better uh increase in stirs and but even with that decrease in the Ste rate because of that step and column and Longevity your your net cost of Ste is still going up uh there's an increase in general fund contributions to special education um which is natural occurrence um as those costs continue to rise and then one of the things that uh I wanted to bring your attention is that um there is an issue with the Food Service uh in that same Traer bill um the districts were told that they could not eliminate um Food Service workers and bus drivers you guys have the situation where in you have food service workers to serve not only you but the Elementary District and that being the case uh you have more per capita good service workers than the average District uh so you have those salaries that have been set in place and um and there's really nothing you can do other than maybe to repurpose them if if there was something that you could repurpose them to and and you are repurposing some of them but without the students back and if the students were back then you'd need those Food Service workers right so that's the situation with the the Food Services um at this year we are at this point thinking we will lose about 5.5 million out of your food service fund um due to this situation and your um and that's primarily because you have those salaries statutorily you have to keep those salaries and the meals served is down about 41% and I and I'll talk about the long-term impact of that as we get to the multi-year okay next page budget assumptions for the three subsequent years okay as I was saying uh originally when your budget was adopted the cost of living was a negative 10% um so having it zero across the board actually was quite a positive thing um I don't think I'd ever thought I would say that in my career but but it sure beats the alternative and you can see the decline of ADA is zero uh unfortunately what you do see when you get to 22 23 you've got the decline in funded 88 to about basically 1300 um and we talked about that's a lot of positions uh when you do the math on that you also have at that time in um 2223 anou coming off uh wherein that would increase the number of positions that should not be filled that year uh based on theou and decline in enrollment um and then you can see it's followed the next year with the 88 decrease of 347 so basically what it is is a in order to protect you the state has built a cliff and the cliff right now resides in 2223 the talk has been at the Statewide level that uh there may be some onetime remember let me preface this remember that um State revenues are a lagging indicator people have to make money before they pay taxes and so the state coffers are not coming in so low yet in this point the state thinks it we'll have some additional one-time money so there has been um a lot of uh conversations about um how would you use that one-time money if you were at the legislature brand new legislature and um I think that softening the blow the cliff that's been built for all school districts because most of them Statewide are declining um would be of interest to the legislature and and and to the extent that they can reduce the amount of uh positions that are eliminated in schools um I think coming off of the co um that that that would be definitely an item of mutual interest uh for everyone up in Sacramento so I would expect to see that's probably where the onetime money would go um so and that's that and then let me talk about that food service in the multi-year um basically we've been told by the county office to uh plan on the covid lasting 12 to 18 months in our projections and at that point the that impact on your food service program will be that not only have you gone through all the savings of the program you'll be deficit spending $3 million next year and that'll be coming out of the general fund and into the Food Service program so that kind of exacerbates uh kind of what's goes goes on there uh as I mentioned the district does have the the budget stabilization plan um and it's a it's a growing living document uh right now it has uh last been updated for the budget uh which I head said had a a you know 10% decreases in income and whatnot um um it will be refreshed in time to get working on the next budget at this point it um you'll have the governor's proposed budget in January we'll figure out what that onetime dollars are and how they he proposes to spend remember that uh our budgets are generally built on the governor's proposed budget with a M revise so those will be important also in January you'll find out what's going on with your unduplicated pupil count uh with those new Alternative forms so you're going to be getting a lot of and you'll have the results from your Ser because we don't have the results the financial results of the Sur there so you're going to be getting a lot of information between now and the second entrum that will really affect I think the budget stabilization plan so uh you'll be revisiting that see and that's next slide please in the multi-year this is what the multi-e currently looks like um it does have the um actually the not only the decline in enrollment positions uh in there in 22 23 which are in the stabilization plan but also we have brought on a fair amount of um folks for the covid so it's got a termination of about 70 teaching credential positions um as those Co funds run out along with the uh declining enrollment you can see whereas we had the assigned um fund balance and that that will be able to hold through 2223 at 2324 uh basically that assigned balance um you can't you won at this point based on this information you wouldn't be able to hold on to and so you would drop down to about a a 4.7% uh in in balance now compare and contrast this with your budget with the 10% decrease they were originally talking about at that point you were looking at a a 0. five.

e e e it's [Music] we're still waiting for two school board members are you guys on okay it is 7:01 we're GNA go ahead and get started Aro has the this has the meeting been opened okay great we're going to go ahead and start our Open Session 4.0 starting with row call we have board member Sabrina Bo pres board member shineline Cruz Gonzales here board member Yolanda Peña here and board member Adrien Greer here and I'm here as well we have next we have 4.1 approval of the agenda do I have a motion to move 4.1 so move I move to approve the agenda we have first motion by board member Sabrina B did I hear a second second from board member Adrien Greer let's go ahead and cast our votes I forgot to ask if there was any discussion okay be I see everybody has voted we're just waiting on the results okay passes 5- Z we're going to go ahead and move on to 5.0 report Action of closed session matters 5.1 in close session the Board of Education expresses intent to begin the district's transition to a by trusty area election system in an effort to avoid potential litigation concerning the California Voting Rights Act CBR the board directed the superintendent to begin preparing for this transition process and to take place a resolution on the agenda at our January 12th 2021 meeting for formal approval the Board of Education recognizes that the only safer Harbor against potential cvra litigation is to transition to a by trusty area election system and that is all we have to report for a Clos session now we're going to be moving on to yes for president uh arianis uh we do have five .1 I apologize yes let's uh move to 5.1 student matter final settlement for office of administrative hearing 08h case number 0185 student number 1-01 this is an action item make a motion to approve we have a first second we have a second a board member career first by board member Yolanda Peña do we have any discuss actually we don't let's go ahead and move to two or above the votes have been casted it's 5-0 it pass now we can move to 6.0 recognition and awards 6.1 recognition of student board member representative Alex elenberg Mr arur Orga thank you uh board member aranes uh on behalf of the Board of Education uh and the entire uh cabinet team uh Mr Arenberg uh we just want to show our gratitude uh number one uh for your interest number two for your time commitment and number three uh for your involvement uh we uh not only uh um seek out but we appreciate uh the voices of our students and so you representing uh your school uh Sierra High School uh has been has been an honor for us for you to have to be here on our board and we congratulate you on your last full day today I would like to also express my my congratulations to um Alex elenberg thank you so much for taking the time and coming to our meetings and learning on how this process actually works and for participating and um casting your votes so thank you so much and look forward to seeing you at our board meetings thank you thank you for opportunity I really appre appreciate it it was it was fun thanks any other board members yeah just yeah great job Alex appreciate you it's been uh fun just just seeing you on here and grateful for your your perspective um that that you brought i' I'd like say that I'd take you out to grab a bite to eat or something to to celebrate but that's not quite happening um anytime soon but but I'll I'll just offer you an IOU for for sometime in the future sounds like good deal and I want to thank you for your service you did a great job your input is very important to us as word members because you know you're in the school site and you're doing the job there and we appreciate your input you had some very good inputs at some time I want to thank you and keep up the good work stay strong thank you yes thank you really appreciate it um looking forward to seeing what happens where you go thank you and me too and Alex I'm I'm glad we got to overlap by just one day it's nice seeing you and meeting you thanks again Alex for for your time and um Adrian you're you're you're awesome you're gonna have give him an IOU so I guess we'll see when that happens right no but that's awesome great thank you so much moving forward to the next item on our agenda 7.0 items from the floor public comment on agenda or non-agenda items this is an opportunity for the public to address the board on agenda or non-agenda items no action can be taken on non-agenda items individual speakers may be allowed up to three minutes to address the board and any agenda or non-agenda items to address the board please raise your hand while the zoom in the zoom conference attendance we have Mr Andrew Mendes with his hand [Music] rais Mr Andrew Mendes are you there can you hear us yes I'm here thank you so much great thank you thank you for having me h president Gabriella arianis congratulations and to our Schoolboard members uh my name is Andrew Mendes council member city of ausa I'd like to take a moment to offer our congratulations to our two new um well reelected um offer my congratulations to uh board member Yolanda Rodriguez Pena on her re-election and I would also like to offer my congratulations to our newly elected board member Dr Sabrina Bo truly look forward to working with the entire with the entire board on continuing to move theusa forward thank you so much truly appreciate it thank you Mr Mendes thank you for uh expressing your um your words to us and next we have Mr Ron Trussell can you hear us yes I can how how is everybody tonight you good good evening superintendent assistant superintendent and board members my name is Ron Trestle and I am a special education teacher at glasstone high school I have come before you to tonight to speak about the lack of camera camera usage by by our students during online learning first of all I want to say thank you uh for allowing us to have access to parek and the tools that Google classroom and Google meets gives us we all know that learning online has been difficult for parents students and teachers all teachers have empathy empathy for students who have difficult living situations and a lack of access to the internet that being said we need to do something about getting students to turn on their cameras during class mandating that students turn on their cameras during online instruction Fosters learning by allowing uh teachers to see what their students are actually doing during class teachers will be able to actively engage with all their students place a name with the face and check if the student is actively participating during class at the high school level this is extremely important it makes the content more engaging because students will not be able to hide behind their cameras and not answer questions this happens all too often especially during asynchronous instruction when students are supposed to be working independently during asynchronous instruction I need to see that students are working on assignments I need to be able to talk to them face to face so that I know that they're listening and accepting the instruction that is being given to them I believe that if students are mandated to turn on their cameras that participation will increase and the number of of assignments completed will increase as a teacher I know I I I I have deep empathy for for students who have a difficult living situation Google meets has created a number of backgrounds that students can use though by using these backgrounds teachers and students will not be able to see all that is happening around the student or any difficult living situation that students have on a daily basis we also understand that there are students who are unable to turn on that camera because they have a faulty camera on their District issued Chromebook this is an issue that the district district will have to address in the future I know that other districts such as Charter Oak are mandating that students turn on their cameras during instructional time now I wonder why we are not doing this I know that this is a tuck discussion that has to be had and I know this is this is a tough decision that the school district is going to have to make whether or not we're going to have our students turn on their cameras or not but I am really hopeful that in the future as we move towards the second semester that we make a decision to have our students turn on their cameras so that they are more engaged in the instruction and so that we can have a face-to-face conversation with our students while they are online thank you very much for your time tonight and have a great evening thank you we have no more hands raised no more great thank you so much we're going to go ahead and move on to 8.0 comments and requests by the board 8.1 comments reports and requests by the board let's go ahead and get started with board member Shenene Cruz Gonzalez thank you um feels like it's been a long time since we've met because it's been about a month um but um I just wanted to say I just want to continue to express my appreciation for all the work that all our employees are doing our classified employees um that are coming in and making sure that students are getting fed that um our schools are are um being cleaned and being kept up um our certificated employees who are ensuring that our kids are learning um you know I love that that that Ron just got on and wanted to have students have their be be watching kids during asynchronous and I think there's a lot of people out there think that oh what during asynchronous teachers are are you know doing something else so I love that that I'm hearing that teachers are fully committed to working with our students during the entire instructional period um and I think that's what I see I see that in my son's classroom and I see it across our district so I just really want to express my appreci appreciation for everybody um for all that hard work especially as the pandemic is it seems to be spiking again um which I think is scary for all of us um uh on other on other notes I just do want to say um I just want to say I hope that we all have the mayor in our in our minds right I think um with many most of us know that he has covid um and was hospitalized so I think we I hope that we wish him a quick recovery and then finally I'll just say that um my term is being csba president is over it it end with the end of the the conference uh last week for the csba annual conference but I did want to share I really appreciate the Cs the the staff at nusa and especially Adrien and Gabriela who came out and gave me this wonderful bringing up this wonderful resolution from our assembly and Senators um the Rubio sisters so I really appreciate that um it means a lot to me um um so and um I'm just um it's actually kind of nice to to be done with it so now I can really focus and spend more time being a mom of a kindergartener um but I think um that being said there's still a lot of work out there and I look forward to working with all of you to making sure that our kids are getting um not only the education they deserve now but as we as we come out of this and go into recovery making sure that our all of our students um get all the resources supports they need to to thrive and be successful so thank you thank you so much board member Cruz gonalez and it was our pleasure you deserve it um as our csba uh former president now moving on to our next School Board member uh Sabrina Bo thank you um everyone I'm so delighted to be here at my first official board meeting um it's been a long um and very rewarding journey and I wanted to reiterate my thanks and appreciation uh first and foremost to my family my husband my children my parents and friends and all the advisers and supporters that helped me along the way um this is something that I've wanted to do for a long time and I'm really grateful to be embraced by the isusa community and deepen my ties here and work with each and every one of you here as well as get to know everyone throughout the community and I look forward to doing that over the next few years so I appreciate all of you thank you thank you we'll go ahead and move on to to board member Yolanda paa yes yes hi good evening everyone um it has been a very long time but I wanted to um speak about Paul Elementary School in their Arts um they usually have an Arts celebration the Ceramics arts and um it was really nice to see them on Zoom they did the art show they're usually students walking around with a little cup of tea and eating cheese and crackers like if they were at a real art show and they're showing their their um turtles or or the little ceramic things that they have made and and they talk about them but um they still continue to do it virtually the students were fantastic they did a fine job on their presentations and um you know they had like the projects on sea turtles or starfishes and some of the students their parents and or family or sisters or helped them complete the project and this would not have been possible if they were in school so you know they were very happy about you know my dad helped me you know fix this Turtle it fell apart but he helped me put it back together and I just thought that was really cute and I want to thank Dr catleen and uh the mentors from Apu and their uh continued partnership in ausd I also did went to the um I I keep saying went to I didn't go anywhere I on the screen okay so um Sarah high school they had the cof with the principls Mr Stout did a fantastic job the first kickoff for the um the trimester speaking to this High School senior parents regarding grades credits FASA and parents had many questions and it's kind of uh like so quick we're already talking to seniors we're already talking about graduation they're talking about you know their their test and their um what it takes to credits for graduation and their FASA um so I want to thank Elizabeth um signs also the the lays on community worker also um Paul Elementary School the um grades uh one to three one to first to third grade I'm sorry they had their first trimester Awards and you know the the third grade teachers Miss gonis and Miss Morales and U Miss psti um they were really proud of their students giving them the awards but this year they had the academic award the reading award math Awards principles Awards but the new on this one is a distant learning award and these are given to students that do as like Mr alsoo mentioned you know are participating in class looking in their camera doing their work and 20 students receive that award so I think it's great if they start maybe giving incentives maybe that would you know help them you know go online or be seen and not hide behind their camera um I did also see the champ graduation with Valleydale Murray and paramont and um I also miss seeing the Mariachis playing before their event but the the the young students did a really fine job the fourth graders as as usual always doing the little great little speech their speech and um I want to thank supervisor Hilda Solis and also Senator and assembly uh Rubio for you know help with with the Thanksgiving you know giving Thanksgiving turkeys and and giving food to the people in the community and um I also would like to wish uh Asuza mayor Robert Gonzalez and his family well wishes and prayers for his quick recovery as we know he is hospitalized due to covid-19 also every anyone that has been affected by it uh I I pray for you and everyone have a safe and happy holiday thank you thank you for your comments we move on to Mr uh board member Adrien Greer good evening everyone yeah I want to start off um just sending out some some uh congratulations to my colleagues so so first um Yolanda Rodriguez Peña congratulations to you on uh you know your reelection and and just grateful for you uh and just the consistent presence that that you are um and and and uh your accessibility to so many folks within the community even hearing now when you shared all of the different things that you did over the course of just you know this past bit of time like the not surprised that a pandemic wouldn't stop you from still being engaged and connected um and so thank you for being that thank you for for representing um us and being out there in the community and and look forward to continuing uh to work with you um Dr Sabrina Bo um excited uh for for you and welcome you to the to the team and and you know U grateful to to get the chance to to to get to know you more uh over the course of the of the coming uh years um it's in interesting time to join uh uh to join the board um but but appreciate that you're you know that you're up up for the The Challenge and looking forward to just the ideas and the perspectives um and the Insight that you're going to to bring uh to the board in the ways that that um will strengthen us um as as a district and so thank you uh for for being here um to board president Gabriel arianis congratulations to you um on uh Your Role now as president look forward to continuing to work with you and um for for your leadership um for this coming season and then finally to shilene Cruz Gonzalez um yes thank you for um the leadership that that not only you you continue have displayed and continue to display here within the community but but even those things that you've done um you know across the state and really even further than that thank you for that um thank you for those sacrifices that that you've made thank you for representing us well thank you for in many ways uh putting ausa on the map um we're we're uh great grateful for you um and for that and and and again just excited to continue um working with you um though you'll you're not in that same role as you were before I'm grateful that you're still here in this one um yeah kind of pivoting a little bit you know looking at at covid um 19 and just the the realities of the impacts there um I can say personally that that um I I I personally know firsthand so many more folks who are who are again personally dealing with and fighting and battling my brother um you know is one for for example of course as we know our our mayor um also is battling it and so yeah um want um you know praying for speedy recovery for all those and and for the community praying for for you all um and uh let's remain Vigilant and you know there there appears to maybe be some light on the other end of the tunnel here with with with some things coming out with vaccines and whatnot and so um hopeful to see that um you know we we we will we we you know get on the other other side of this but but uh I just want you to know that you all remain in my prayers uh personally um last thing that I want to touch on is um as as I have kind of made it a point to try to do um to have monthly coffees I will be having one more before the the year uh finishes up I was not able to do one with Thanksgiving and other schedulings uh last uh month but um on Monday December 21st um at 6m I'll be holding one of uh the last online coffee the one for December last one of the year and again any and all um are are invited to to attend um I I it it's it's really interesting as I hear some of the different perspectives and hear people share and reach out to me and share you know some of the things that they're they're seeing especially in light of covid um I'm grateful that this becomes one of those spaces where we can have some conversations with those perspectives and it's a a safe place to kind of hear and share and talk about what uh you know what what we're experiencing and what we're seeing and I think it it becomes uh it's empowering when we can hear what what um our neighbors are experiencing and going going through and so all are invited to to uh to participate in that I'll send out information to anybody who has ever come to one before for I'll send you an email um and then I'll also share out on my uh various social media channels um ways to sign up if you're not connected on any of those please feel free to reach out to me and I'll make sure that you get um signed up and are able to attend um that's all I have for tonight thank you board member U Adrian career I I would like to go ahead and echo on the congratulations on everything you said but I'll go ahead and say um my own congratulations board member Yolanda pan your reelection and very proud and uh very honored to work with you again and looking forward to to the next uh you know to the next uh several years and congratulations to Sabrina B on on your win and looking forward to getting to know you and um working with you as well and congratulations to shineline our board member Shenene Cruz Gonzalez um what a what a year right to to serve as board president um but you were there and I I saw you in action in many different um meetings Zoom meetings and um what an amazing uh way to to to like Adrian said put soua on the map and I personally am very very proud of you um for doing what you've been doing and to work alongside you so thank you for that um and I also wanted to thank Adrien actually there was a uh assembly woman Blanca Rubio had operation Goble this was right before Thanksgiving and board member Adrien Greer came out to to to volunteer and um we had uh as Su a police department we had council members there um Andrew Mendes we had uh the ch P we had um let's see there was um gosh there there was a council from all over District 48 and it was a very very successful event thank you so much assemblywoman Blanca Rubio for doing this and for teaming up with Assa unified in um your event Senator Susan Rubio and assembly I would like to thank Senator Susan Rubio and assemblywoman Blanca Rubio for their technology that was donated to our school district and was distributed by our employees um it's a win-win um our students are able to to um to enjoy that and especially with dis they get to keep it and so it was a real joy to see um the picture where it they were being distributed at the different sites um I would like to also thank Hilda ciz for her continuous every year um you know bringing uh turkeys to some of our families here in our district I would like to thank Andrew Mendes for contacting me about a week ago and asking me to assist him on a food drive and during this food drive um uh we were able to serve over I believe it was about 400 families and we ran out right at 10:30 it was um a real en joy to to see all the families come through and um and thank you so much um Andrew council member uh Andrew Mendes for this and for for all of this um all these food drives um you know all this technology that's been delivered and um the operation Goble I would like to personally thank our Super intendent Mr artudo Ortega and his team and everybody else that he you know that he tries to uh that he asked for assistance on this because these things can't happen with each one of you you know with each one of you guys putting your little grain of saler aruro actually came out and volunteered all day in all of the events and so I'm eternally grateful for for that thank you so much you are a real powerhouse there thank you so much um I would like to go ahead and um uh say prayers for mayor gonz for his recovery during this time and for his family because it does take a toll on the family um you know covid hits different people uh many different ways and you know it we just have to continue the prayers for all the people that you know especially for our mayor but everyone here in Susan all um that have been affected by covid-19 at this time and continue that you know with uh Christmas coming and New Year's we're going to probably see another wave so let's remember to to adhere and um and wear those masks and wash your hands and continue to to abide by the guidelines um I would like to personally thank our uh staff our csca staff for their continuous continuous work and for nutrition services I and everybody who comes into the office I can't thank you guys enough you guys is what you guys are what keeps this District going um so thank you guys so much for that and for our teachers you guys also keep this District going teaching and doing the best that you guys can I I myself have three of them online here at home and I get to see all of that and I know that you guys are working hard to teach our children and I'm eternally grateful to you guys as well I think that's all for that I have for now and um I'm going to go ahead and let's see here um we're going to go ahead and move on to on the agenda on 9.0 comments and reports by superintendent cabinet student board members we're going to go ahead and start 9.1 comments and reports by superintendent Mr arura thank you um I'd like to uh first introduce our Dynamic students uh from muuza high school glass one high school and Sierra High School and I'm going to go ahead and uh call on Mr Vasquez uh to please give uh the isua high school report hello everyone my name is uh Jacob Vasquez and I'm representing ausa high school so first I'd like to start off with we distributed over 300 com books to our atics special thanks to Frontier Communications for the generous donation congrats congrats to miss Hilda konas for being selected the USU Unified School District classified employee of the year we are so proud of her and she is fan Astic the yearbook class is asking staff to email them personal bitemoji or bitemoji yearbooks uh for a bit bitemoji spread if you do not have one you can create one and send your picture to yourself with a mask please send um your pictures to atic yearbook gmail.com be seen on screen be engaged PL past your classes students are actively engaging in classes and have their cameras on will receive PB tickets and some great prizes iPads iPhones Nintendo switch airpods Bluetooth speakers headphones Electronics games and Etc uh Aztec acts of kindness there is an opportunity to spread Smiles for some of our atic students and their families by providing wrapped gifts and other small gestures of kindness we have identified seven families that are in need of the gift over a holiday our warriorette and Warrior were able to come on campus and take pictures with their drum and visit visit ausa High School's web page to see those pictures ausa leadership is also having its annual winter warrior collection this Saturday from 11: a.m.

uh with the board of governance uh uh meeting I am available works for me I'm available I'm good you need a motion to approve the calendar then arudo the updated calendar so moved okay so we're going to go ahead and move the motion we have the first uh motion moved by board member sholan Cruz Gonzalez can we get a second second we have have a second by board member Yolanda Peña do we have any discussion nope do we have a pref preferential vote by Mr Alex Arenberg approve thank you okay are we waiting for FY everyone it's a voting item there it goes okay it passes 5 Z we're going to go ahead and move on on our agenda to 10.8 approval of 2021 2022 board meeting calendar this is an action item aruro do uh do I get a motion to move 10.8 the approval of 2020 21 2022 board meeting calendar I move Mo uh motion moved by board member Sabrina B can I get a second thank thank you um we have a second by board member Yolanda Pena and can I please get the student preferential vote I approve item 10.8 thank you do we have any discussion yes board members just barely just uro I just want to say I appreciate that um that we're getting all the electronic calendar events and that they're being updated as things change so I think it's it's going much more smoothly thank you thank you does anyone have um any more discussion let's go ahead and cast our votes it passes 5 Z moving on on our agenda on item 10.9 nominations for a csba delegate assembly this is an action item so do I have a motion to move 10.9 nominations do we have any nominations since I see none I I do want to appoint myself for this nomination I actually did not get the last one there was a confusion in um and um and the the resume so I I would like to go ahead and take this opportunity to to nominate myself I'll second we have a first um by myself gab board member Gabrielle arianis we have a second by board member Chelan Cruz and we have the student preferential vote I approve thank you and now we move to to vote and it passes 5 moving on in our agenda our action item 11.0 consent calendar 11.1 all matters listed under the consent calendar are considered by the board to be routined and will be enacted by the board in one motion in the format following the last consent calendar agenda item there will be no discussion of these items prior to the time the board staff or the public request specific items to be discussed if discussion is requested by a board member that item will be removed from consent calendar and will be considered separately the superintendent and staff recommend approval of all con all consent calendar agenda items can I please get a motion to move 11.1 can I I get first motion by board member Adrian Greer second I have we have a second by board member Yolanda and any discussion would anybody like to pull any of the items same none we're going to go ahead and ask our student board our student for his preferential vote approve thank you and now we'll go ahead and cast our votes since no items were pulled from consent calendar we'll go ahead and go down to 13.0 curriculum and instruction 13.1 approval of 2020 2021 budget over overview for parents do we have Miss Jennifer here um Miss Dana Mitchell do we have yes uh do we have Dr EDI Bryant can we have Dr EDI Bryant uh come in to be a panelist she's here oh okay good evening can everybody hear me I will uh go ahead and and begin um good good evening Bard I am U just thrilled to be here could you guys hear her no um uh you are you are muted okay I unmuted is that working now yes okay great good evening uh board president Ariana's board members Mr Ortega and and cabinet um for our new board member Dr Bo my name is Jennifer EDI Bryant and I'm the director of metrics and cap here in isus Unified School District so this evening you're been asked to approve the budget overview for parents um to provide you a little bit of context let me share about what this document is and how the approval timeline has been adjusted due to covid-19 the budget um overview for parents is a brief summary of lcf lcfs lcff budgets and spending um the template was added to the L process uh and part of its requirements two years ago this document is is a communication tool by which we can provide transparent budget information to our stakeholders and normally it serves as the first few pages of our lcap last spring as you recall the 2021 lcap was suspended and then in July uh uh sb98 required districts to complete the budget overvie overview for for parents and then submitt it along with the first interim budget report on December 15 so this evening in compliance with the changes in State Statute we bring this budget overview for parents to you for approval the document is a template required by the state and within this year's revision uh a version there are revisions um reflecting our learning continuity and attendance plan that you approved in September so um after your approval this document will be submitted to the Los Angeles County Office of Education as well as being posted on our lcap web page on our district website thank you so much thank you thank you so much uh M Jennifer for coming out and sharing this with us we're going to go ahead and move forward with um I need a motion to move forward 13.1 the approval of the 2020 2021 budget overview for parents can I please get a first motion to to move this item so move uh we have a first by board member Adrien Greer can I please get a second we have a second by board member Yolanda Peña do we have any discussion seeing that we have none we're going to go ahead and ask our um our preference differential student vote I thank you let's go ahead and cast our votes created passes 5 moving on on our agenda to 14.0 Human Resources we go to 14.1 approval of University student fieldwork agreement with Biola University can I please get a motion to move 14.1 so moved we have a first by board member sholan Cruz can I please get a second and I heard board member Yolanda pñ do we have any discussion seeing that we have none we're going to go to our student preferential vote I approve thank you let's go ahead and cast our votes seeing that it passes 5 Z let's go ahead and move to next item on the agenda 14.2 Assa Federation of adult Educators Collective Sunshine proposals for the 2021 2022 fiscal year negotiations this is an info item Mr George Rano thank you Board of Education um board president uh this is an information item this is a uh required item to announce the beginning of the ne negotiations process with our bargaining unit for the adult educat uh Educators a and the just a little bit of education on this uh background the education employment relation acts also known as era uh contains a government code that requires that we make public the parts of the collective bargain agreement that will we will be negotiating um the this is a information piece and then a public hearing will be held at our uh next regularly scheduled board meeting on January 12th um so you will see this item come up for hearing and then approval thank you um Mr George ranko do we have any questions from the board okay moving on to item 14.3 approval of the memorandum of understanding between the asusa Unified School District and the California School Employees Association asusa chapter 299 CA can I please get a motion to move 14.3 make a motion we have a first motion to move the 14.3 by board member Yolanda pñ can I please get a second second we have a second by board member Adrian career do we have any discussion does anyone have any questions see that there's none can we please get the student preferential vote I approve thank you let's go ahead and cast our vot I'm not able to vote yeah we're all in red right now umen why don't we go ahead and um just take uh a vote let's go ahead and um uh board member Yolanda Pena yes and board member chenene Cruz yes board member Sabrina Bo I heard your mouth I couldn't hear you yes thank you and board member Adrien ker yes and my vote is yes it passes 5- Z moving on to item 15.0 business and finance 15.1 approval of first interim financial report this is an info item first for 2021 and miss Latasha Jamal yes thank you again board members and members of cabinet um tonight I will be presenting our first interim report um before I get started I want to publicly thank our director of physical Services Miss Magna and her team for that Dynamic work that they have put into this um report we are currently working to adopt a new budget philosophy and so that's a work in progress but this is a reflection of our current Endeavors thus far we will continue this journey so tonight um we present the first inter report so as we know the first inter report is one of the two required Financial reportings according to Ed code 35035 as well as 42130 and 42131 excuse me quick can we get the can we get the report on on the shared screen for for our viewers to to see give me one second you know what I jumped I apologize let me um it's I'm G to stop someone else from sharing here we go how was that perfect thank you all right okay I apologize for that so the purpose of the first enter report is required to present our financial um position ition to the board of education for approval um we have to do that two times each fiscal year for first interim as well as the second interim the third interim is an option for each School District um or unless your county office requires you to do so there are three certification options which is a positive certification that outlines that we are able to meet our current fisical obligation as well as in the two subsequent fiscal years qu qualified certification means that we are not possibly going to make our financial obligation for either the current year or one of the two subsequent years and then a negative certification means that we are clearly in trouble and we cannot meet our financial obligation for primarily the current fiscal year and more than one of the subsequent fiscal years the first inter is required to be presented to the board of education on or before December with the understanding that we will have our financial reporting that is projection all the way through June 30th 2021 are there any questions thank you so here is the timeline of our major financial reporting um as I stated we're here in December for the first interim financial report will be before you again in January when we're giving you an update on the governor's January proposal next we're going to discuss our enrollment Trends so here is given us a graphic pictorial of our enrollment trends for TK through our 12th grade starting from the 056 fiscal year going all the way out to the 2425 school year so as you can see our en way back in 04 I mean 056 was over 11,000 students enrolled fast forward to today were currently projected at 7,299 now point of um a positivity that I like to say is that our adopted budget was actually um drafted on a proposed reduction of over 5% and as you can see on this slide we're barely at a reduction of 4.12% so that means the projection that we the decline of enrollment that we had thought we were going to realize it kind of slowed down and so that's a good thing so that's slow lowering our projection for the out years to um be a steady between 3% to 5% for the next four subsequent years any questions yeah quick quick question um looking at this it says that um for the projected 2122 is a a decline of 3.62 um but every other year is is I mean solidly north of 4% um where do we get that that number why do we believe that next year um there's going to be substantially less of a decline than pre the previous two years and the subsequent three um right now it's just based off our current Trend once we have our actual CET da um data which will be certified through our MS Department we'll have that re-evaluated but right now the current um what we've assessed is that our decline that we con um previously projected was more Steep and when we realized that our true decline is just the Nexus of our 12th grade graduating class and the incoming kindergarten class and so it's not that we're just losing 500 students that Nexus is smaller so we're looking at truly what is the number of students enrolled in 12th grade versus our projection in Kinder we're offsetting that adjustment to realize what we think our real projection would be got it M Jamal I have a question yes um several meetings ago um maybe it was in October um I dialed in and this was before Norm day and I think you T you talked about um you know we we were under enrolled but we weren't sure how many or by how many students we were enrolled and so now when we're talking about our um projected decline being less than what we better than projected um what how many students is that so we did better by how many students so right now it's approximately 86 students but again I will have a finite number once we have our certification data and so we just recently submitted our cets number so this is still a projection until I have the actual cets number okay and another question on this um does this does your analysis um take into consideration um uh inter District transfers in terms of projected enrollment loss at any point not this these numbers no but when we do adopted budget yes okay thank you MH so here is our 2021 current revenue and so the reason why you see three columns is because I want to get to the habit of where showing you all the trends of what we presented to you in chronological order so an adopted budget um we projected our Revenue to be um1 million then in September when we did the revision we projected $117 million and we remember that difference was because the adopted budget was built with the dep the per deficit factor from the state and then once we realized we're held harmless in September we came and said hey our financial position isn't as bad as we thought but now we're at 117 million versus the 100 million that we thought now here at first inam we're now projecting another increase of $1.2 million and that increase is projected um I'm going to start with lcff the decreased and protected lcff revenue is attributed to the removal of the projected Revenue that we would have realized if we had the Saturday school now remember our Saturday school program was a Ada recovery but the fact that we're not taking attendance we're pausing on the Saturday recovery program and that'll be carried over into the next fiscal year Additionally the projected decrease in restricted federal revenue is attributed to the change in title funds so it's not stating that we're losing title funds but for all for majority of the federal programs you only can budget the revenue that is assigned to allocated expenditures so for example if we're receiving a million dollars but we're only projected to spend 500,000 we only can count for 500,000 of that Revenue this year and the remaining 500,000 becomes your carryover funds for next year the projected increase in restricted state revenue is attributed to an increase of $144,000 for our Asus grant for $110,000 in increase for our C tick Grant and that is including carryover from the 1920 school year as well as 900,000 9,000 for our K12 strong Workforce program the projected increase in local revenue is tied to moving our M funding from restricted state revenue to restricted local Revenue as well as an increase in 50,000 in covid donations as well as 20,000 and our AHS which is a zza high school Community Foundation Grant any questions on Revenue just just to say that um I see that as we're looking at the variances there's there's you know nearly 1.3 um additional than we were uh originally anticipating um but I I want to be careful with our with our our phrasing because as we move on um uh there there still need to to to look on some of the out years um because there are are mitigations uh that that are needing to take place yes sir completely agree with you other questions or comments on Revenue Miss Board member Bo I can't I'm sorry I'm sorry M Jamal could you restate the uh the $900,000 better than expected under state revenue what was that source so for State restricted the 900,000 was our K strong um Workforce program K12 strong Work Force program is that a one-time Grant h no we received that annually and this is just the increase that we're receiving this year so why is it a variant it's an increase that we received last year okay any other questions okay moving on to our expenditures so just like with our Revenue we do have changes same thing as adopted we projected our expenditures to be 109 million um when we presented in September we projected an increase um going to 110 million and now at first enrum we're projecting a a total expend interest of 106 million and again the this is going through our budget philosophy process right now we're going to get in the habit of only budgeting items that we have planned expenditures for so that doesn't mean that frees up money for other things that just means that if we had for example a million dollars planed to spend on lcap go one but if we currently don't have any encumbrance we're going to decrease that lcap goal budget assign that money in our any fund balance and it still will be a signed for lcap but we're only going to account for budgets I mean expenditures that we actually have either encumbrance or expenditures planned for to the state so here we have a projected decrease in certificate of salaries and this is attribute to Staffing and position control cleanup and that was approximately $228,000 unrestricted um we have another reduction of 922 th000 unrestricted and this is for previously projected extra hours stiens and overloads um we have 72,000 unrestricted which was tied to projected sub cost that we're not um that we're not projecting that we're going to have to realize um before June 30th as well as another reduction of 70 um $75,000 unrestricted for extra hours projected for the Saturday school ada8 recovery program now these reject um reductions are offsetted by increase tied to extra hours and overloads and stiens that are now going to be tied to our restrictive programs primarily our learning loss mitigation um funds we also have a projected uh I'm going to go down to classified Sal salaries I'm sorry projected decrease in classifi salaries is attributed to the reduction and proposed classifi hourly overtime and stiens in the amount of 62,000 unrestricted the decrease in projected fed extra hours which is about $31,000 and that's also restricted a reduction in OT for M Department um and this tied to those are those that are funded through our um routine restricted maintenance resource 8150 and now these offsetting reductions is offsetted by 404,000 of unrestricted that is attributed to Staffing position control cleanup going down to employee benefits the projected reduction and employee benefits is in alignment with the corresponding reduction and classified certificated salaries that I previously spoke about as well as we have a $1 million voluntary retirement benefit that was paid in 1920 for the 2120 um for the 2021 school year that we do not have the budget for this year so now we're removing that for the budget the projected increase in books and supplies is attributed to the increase in materials and supplies that we have been purchasing as well as PPN with our learning loss mitigation funds the projected increase in services and other contracts is tied to other contracted Services again also utilizing our learning loss mitigation funds the projected increase in um I'm sorry the projected increase of 528,000 for capital outlay is attributed to the purchase of our temperature scanners as well as our portable bleachers for both our high schools and the transfers and other outgoes is attributed to the reduction and our projected sped um sped contribution due to us being able to realize some Savings in some of our NPS contracts and that's only because of covid those contracts will be put in place next year but right now if we don't have to pay for them we're going to reduce what we're proposing our um contribution would have to be for this year any questions on expenditures uh not a question but a request um thank you this is really com I mean this is very easy to understand I really appreciate it um could you would you be able to share with us the you you you explain some of the line items in each of these areas would you be able to share that with with the board um in the Friday packet so that we can review them most definitely not a problem and also under Capital outlay you you um you attributed the 528,000 to bleacher the bleachers as well as uh temperature um thermometers scanners so are either or both of those from um our bond money or either are both of those each of those not from those um both are paid for learning loss litigation funds both are okay yes so those are the hug thermal scanners that I shared I think two weeks ago right right yes and the and bleachers as well the portable bleachers that would be outside that could be used for Outdoor Learning hubs got it yes so not the gym bleachers these are outdoor bleachers thanks for that clarification because I was thinking the same thing I'm thinking the outside bleachers um by the field yeah yeah I haven't seen any there but thank yeah yeah thank you for that clar so but this is also a one-time um monies right correct these are the funds that have to be spend by December 30th oh oh okay got it thank you okay any other questions on expenditures uh just a comment so you had said uh a handful of months ago that that there wouldn't be any of in the money that we were leaving on the table um it looks like uh you made good on that commitment okay just very come on come on come on good J thank you but I have to give credit to um Dr Mitchell that was her and her team I didn't all I did was bought thermos scanners all right was there any other questions on expenditures all right so here is just to give us the overview of how much our um uh Revenue um as it relates to expenditures have increased or decreased over the years um can you see the whole screen because for some reason mine are super small can you see it okay perfect so as you can see it shows that our lcff revenue for this upcoming year as as it relates to 1920 is only increasing by $29 per Ada um but when you look at our statutory obligation which is our um St per sped in our stepping column um the amount that we we have to pay out each year does not equate to the increase that we're receiving in additional funding and when you fast forward to the next out years we're only projected to have an increase of $18 per Ada but yet and still some of our expenditures if we just look at step and column that's going to increase by $143 so right there we're seeing that difference of what we're going to have to account for if the state does given us additional money per Ada any questions on this slide right so this slide is just also um given us a historical look looking from 1920 going forward of our local control funding formula the per ada8 so we all know that we are held harmless um for this can can you hear me yes I can hear you now I'm sorry no I can hear you keep freezing on me I can hear you a little bit I think I might hear you because I can see you no okay is it okay that I proceed and then you can let me know your question hear me now I can hear you right now yes or not yes yes I can but I can hear Mr I'm sorry my cat walked over my um keyboard right now and I don't know what he did or she did okay sorry you saw her body go by am I okay to proceed can hear you guys superintendent take am I okay to proceed yes thank you okay so the local control for formula is just this is letting us know what we're receiving um per ada8 um as it relates to comparing 1920 um fast forward so what I was stating that we are currently held harmless for the 2021 um fiscal year as well as the 2122 fiscal year but what we're not held harmless on is the amount that we receive for supplemental and concentration dollars so that if our um like our nutrition service application meal applications if our homeless and Foster youth count any of those drop that is why we will see a decrease in lcff funding now the base funding will be flat for the next two years but that additional funding that we receive for supplemental concentration dollars will change depending on our actual student population any questions all right so this is just to give us a historical look at our stirs and Pur which is our pension cost so you'll see in 1920 for stirs we had a um liability obligation of $7.9 million um and the projection for 2021 is going down to 6.9 um and that is due to attrition retirements um and other reconfigurations that we're realizing um it's not that we um have a discount in stirs it's just that we have the percentage that we have projected to increase because of s sp98 that was one of the Clause that the stirs rate would not jump up but we will realize that jump in the 2021 physical year purs on the other hand we did not get that Safeguard so in pers in 1920 we paid $10.7 million were projected in the 2021 school year to pay 9.6 again the rate is going up but the savings is tied to the reorganization that we had that was tied to layoffs our retirements and restructuring are there any questions on this slide yes Miss Jamal yes could you reiterate what you said about the stirs rate I'm I'm looking at the first line it looks like the stirs percentage rate last year was 17.1% and this year it's 16.15% yes and it was projected to go up higher and so because of s sp98 that was one of the caveats that helped the district save the rate went down to 16.5 16.15 and that uh that Senate bill it applies to this year and next year so the approximately 16% that's what that's coming from I'm not going to say the Senate Bill applies to it but based off of what was projected for 1920 the new rates that we have to um create our budget off of are the numbers from the school um from school Services which is 16.15 and 16 flat thank you you're welcome any other questions on this slide amazing now here we just wanted to show I have a question oh yes I know this is the first interim but moving forward how often do you receive the information for uh stirs and purs um on how it changes uh through the state um sure we receive um we receive it one at the May Revis and then I would if there's any changes we will receive another one at the January's Governor's budget Workshop and then we'll get another one in this may thank you you're welcome so the Health and Welfare cost as you can see um in 1920 we paid um $4.5 million um we are projecting that we're going to pay 4.1 million um as you see the out years um is maintaining that same projection um we only we kept this steady um because we don't currently have our rates from CIS um typically our Health and Welfare rates go between three to 5% each fiscal year so when we have our adopted budget once we have those numbers we're going to get in the habit of at least projecting out um the Nexus of at least three to four% in our Health and Welfare costs going forward any questions on this slide so I understand that we would in the adopted budget uh in include the three to 5% increase why wouldn't we include that projected increase here we just didn't have that we just didn't that calculation so we'll have that going forward so for second inter for sure you'll see that in the out years so that just to be clear so that that means that um any any projected deficit would increase would almost certainly increase okay correct correct but it could be offset if we had any retirements or any um through attrition then we may not realize any increases if those positions were back build you have other cost saving measures that we can Implement any other questions on this one all right so here is to give an outline of our beginning fund balance to show you exactly how we're going to start allocating our ending fund balance so when I was talking about how our new budget philosophy is we're only going to budget what we actually have planned expenditures for this is going to be our new reflection so we're projecting our any fund balance for this year as it states right now if all things remain equal to be $26 million now that does not mean we have $26 million just available that we are now allocating all the expenditures that we reduce and we're saving those funds for those originally projected expenditures for case in point um at the time of first interim before we finished spending all of our money for learning loss funds we still had $3.5 million available we assigned those funds now that those expenditures actually realized as second interim we will not have this assignment you announce an increase in our expenditures because we will actually spend those dollars um we currently have one 167,000 for gear funds right now since those funds do not have to be spent right now there's no current spending plan but that doesn't mean those funds are freed up for us to spend however we want those still have restricted allocated expenditures that those funds have to be applied to so now those funds are now assigned 167,000 currently is assigned in the gear funds the same thing with our Esra we have $2 million which we have until next June to spend we have $646,000 of prop 98 funds that we have until this June to spend um we have school donations that we received and $147,000 that those funds will be allocated until we plan to spend them um we have um $4.8 million in our lcap goals that we are currently assigning that we reduce the budget by only because we currently don't have an incumbrance or an expenditure on our books now once we start spending those funds if we're going to buy um new materials if we're going to have a increase hourly then we'll have a decrease if it was tied to lcap Gold the Saturday school of 21,000 as we stated we're not having the Saturday school because we're not taking attendance so there's no Ada recovery so those funds are now assigned and they will be allocated in the next fiscal year um for the substitute cultes cpen we currently have $1.4 million that we reduced our budget by again we don't want to just let that money fall to the any fund balance we're signing that so that way if we have a need to utilize for more subs or pay more coach stiping those funds are allocated because that was part of the original adopted budget again we have transportation costs of $65,000 um we have supplies and other contracts of $984,000 and then we have sped contracts that right now we don't have to pay because of our current covid situation but we don't want to let that fall to any fund balance because if anything changes if second semester is different and we can now take part in those Services those funds are now assigned for those services that were originally in the adopted budget then we have $4.4 million that we're are allocating to help offset future increases in our oute any questions on this slide yes can you speak to the uh variance in reserve yes so our Reserve is going to go down based of our expenditures so we only have to have a 3% Reserve based off our current projected expenditures now we would have left all these expenditures in our budget even though we didn't have a spending plan that would have increased our Reserve now we're trying to get in the habit of we're only going to account for expenditures that we know we're going to realize prior to or on June 30th any other questions okay so here this is to outline the minimum wage so as we know for the next two two years um our minimum wage rate will be going up $1 every January so this is just to give us a understanding of what positions that we currently have that will be impacted by this change and I just want to point one thing of correction that the all the positions that are listed in the January 2021 school year should also be accounted for in the January 22 school year so we have 10 employees currently um that has a title of Abit tutor come January next month their salary will increase to $14 an hour that's the same for our student aid and our new supervisor now next January 2022 the Avid tutor student aid new supervisor and some positions on the food service and um worker salary schedule will increase to $15 an hour any questions on this slide do do we have um projected increases each each of these years based on these positions um well no um these are hourly positions so we just know that these positions will go up but it'll be um the increase will be based off the number hours that they work is are are those increases included in um the projections that we have for out years they are not in the projected out years no they are not so miss Jamal I I understand that these are hourly workers but it seems to me that we should have some basis to know if they are 25 hours 30 hours or 40 hours and that we should be able to incorporate those assumptions into the out years I completely agree with you and I can commit to having that in for second in room thank you you're welcome any other questions on this [Music] slide all right so we're going to move over to nutrition services so here's just to give us a um Outlook of where we are for nutrition services so we projected that we were going to receive 4.4 million um in federal funds that adopted and in September we've projected another 4.4 but now we're realizing an increase of $2.8 million and this is tied to the district being able to take part of the summer seamless feeding program where able to receive funds for all the Mills that we're serving to all our community members now with that you'll see a decrease in state revenue because we are taking part in the federal program only the local Revenue um we're um realizing a decrease because our local Revenue came from the paid lunches that we received throughout the school year and since we're not charging our student lunches we're not going to realize any income there and our contribution which is our we are projected not to have a contribution from the general fund this year any questions for nutrition services uh yeah Latasha how does this I know we were running a we were running a deficit right and so how does this are you gonna talk about this later on and how how it looks in the fund should I wait for that okay I'll wait yes ma'am okay all right and so here there salaries so we have a projection of a decline in salaries as well as employee benefits and this is TI to the extra hourly that we normally would have to pay for either overtime or for step cost that we're not having to realize at this time um we have a decrease in service and other operating expenditure and again those are just um I'm going to have to attribute that to miss Maria working hard to get us part of the co-op um Co-op um programs as well as purchasing items on the Commodities to um lowering our costs um Capital outlay um only we reduce that because we're not projecting to have any expenditures that fall in the capital outlay category and the transfer out of 285,000 which is the increase is tied to either indirect cost or we also had an audit adjustment for a prior year adjustment that we had for this fund for prepayment that should have been posted in the previous year can can you elaborate you may have touched on this can you elaborate books and supplies under nutrition services fund the addition 207 so that's just the title for um for uh School Finance but it's really just supplies so it's not really books but that category is called books and supplies so that's all the food cost paper goods everything that they need to provide meal are serve meals and even the food that we're serving any other questions thank you and so here is the Nexus so we started the beginning fund balance of $90,000 um the the adjustment because of the audit adjustment changed that beginning fun balance um so the we are now not projecting a deficit so because we're under the federal program the see um summer seamless feeding program um we are projecting to have an increase of our any fund balance by 1.3 million once you take out the audit adjustment of 114,000 our new projected ending fund balance for the 20121 school year is $1.3 million um once you offset that with our inventory and the amount that we have for our restrictive reserve for our fund the total availability shows that we were remain in the black for the nutrition service fund what what happens with the that that that those monies are restricted they are they are are are designated to be a reserve within nutrition services correct only in nutrition services only nutrition okay only nutrition services yet so if there were if if if there were if it was encroaching let's say let's say on a subsequent year it would pull from there before it pulled from the general fund yes sir Latasha do we have um just just do we have requirements that we have to spend down those reserves but in a certain amount of time or we can as Adrian just said we can use that in in the out years only requirement is that it has to be um paid for uh expenditures that are qualified under um fund 13 but there's no limit on it any other questions okay and one more slide for nutrition services so you'll see um this is to give you an outline of historically how we had to have a contribution um for nutrition services so in the 19 1819 um fiscal year we had a general fund contribution of 548 th000 um in 1920 we saved and and again that was because of we've changed to the summer um summer seamless feeding program started in March so the projected contribution that um we thought we were going to have in 1920 decreased to 131,000 fast forward to 2021 this current physical year we um have a zero projection but as soon as we go to the next physical year if all things remain the same with our staffing and our um participation rate we will go back to having a projected in um contribution of $962,000 now we do have time um to come up with a budget philosophy we have time to come up to realign our expenditures to figure out if there are any more programs we could take part in but as it stands today if all things remain equal our expenditures based off our projected Revenue without the summer um seamless speeding program waiver we will go back to having a contribution in the 2122 school year any questions m j Mo I have a question yes how do the projected how does this projection incorporate H projected enrollment in the out years how does and um it is not correlate to projected enrollment is correlate with projected participation rate for nutrition services and so what is our participation rate um we're at 85% and so but with that 85% not all are free and so we have a Nexus of those that cannot afford meals that we choose to continue to feed that is our philosophy we do not turn any students away for a meal so is this the most conservative estimate based on if we're we have an 85% participation qualification rate but we're we we we pay for all students are we a no charge District yes this is the most conservative rate yes with the goal that our hopes is to drill down and eliminate this but as a stand today this is where we would be thank you you're welcome now I'm moving over to special education so here we have a variance of only $32 from what we presented to you in September to that at first interim and so what this is showing you that is that special Revenue all revenue sources equates to $9.7 million in order to cover all their expenditures for the projected um physical year it will require a $12.4 million adjustment but it's also important note that that $ 122.4 million um contribution is still $1.5 million less than that was projected because of the savings we're realizing from not having additional hourly cost and some of our NPS contracts and can this and can this um uh also be used in reserve is it for um for special education well no literally saying the general fund has to make the nutrition um special Leed fund uh resource hold so they only bring in from the state and federal government 9.7 million but their expenditures are well over $22 million so we have to make a general fund contribution and so this savings will just help the district's general fund the less that we have to contribute will go to the general funds any fund balance but it's not saved or set aside for special education thank you any other questions all right so this is just looking at the salary projections to show you how we're coming up with that Savings of the $1.5 million and reduction in contribution and as we stated before free salary and benefits is tied to the extra hourly um stiens as well as um overloads that we would not have to pay this year due to co um the same thing for classified salaries the change in benefits is attributed to those change in reduction of extra hourly and overtime and our um our stiens that we will pay out um books and supplies we have an increase and we're buying more materials for our special education um Department other operating expenditures are tied to those NPS contracts that I was speaking of we currently have $635,000 in contracts that we currently do not have to pay because of our current um covid but as you saw when we did the anying fund balance this $1.5 million is still allocated so that way if those expenditures are if they actually material materialize before June 30th those funds are already allocated for those Services any questions all right and so just like with um nutrition services this is showing us over the year our trend of cont contribution so in 1819 we had a $ 13.4 million um contribution um 1920 um 13.1 million contribution and in 2021 the only reason why that contribution is going down right now is because the current projected of decrease of expenditures that is being assigned and the reason why that's going out in the out years is because whatever our current planned expenditures are right now unless we know of a contract that we have to pay in the oute we remain our expenditures to stay constant throughout the years are there any other questions or are any questions not other questions sorry now to our nyp so as we stated we are currently meeting our financial obligation in our current year so as you can see we have our any fund balance we have our assignments of the $23 million and we have 3.2 million that would be our reserve for economic uncertainty that's also true in our two subsequent years in 2021 um 2122 and 2223 we are showing that we can meet our current financial obligation which includes the 3% Reserve but when we look at that 2324 school year that's where that Cliff is finally going to be present for us and what this is showing is that right now as it stand if we do nothing in the 2324 school year we will not meet our financial obligations we will need to reduce our current budget expenditure by $2.3 million and then we will have enough for a 3% reserve and then when you go to the 2425 school year we do not meet our current financial obligation but we would need to make a $3 million um adjust budget adjustment in order to have a 3% reserve and so our goal is to have a further in-depth discussion during our January 19th but um board study session to present um ideas and recommendations on how we could realize the $15.3 million shortfall that would be in front of us about time we get to the 2425 school year can when you do that can you provide for us um Bud budget cut scenario for start starting with you know this year looking into next year so so that instead of seeing four you know what is it four years out uh 2.3 and then the fifth year out 13 you know um if we were to do you know three three and three or or or if we were to do five now and then none later just some of those different scenarios would you be able to to paint some of those pictures for us yes sir consider it done any other questions on this slide all right and so on this is just giving us the pictorial view of that slide that we just had so this shows you the dotted line shows exactly where our current 3% Reserve is required for the out years um the red line is showing you um the first interim combined fund 01 as well as our fund 17 because you know we have a reserve fund set aside um but you also have to treat as a one-time fund so once you spend those funds that fund is depleted the green line is showing you the first inter general fund without any reduction so it's showing you what the ining fund balance would be if we did nothing and in the um the purple is showing the first interim withth adjustments so if we made those adjustments in real time we will maintain a 3% but understanding we're saying we're maintaining the minimum requirement of a 3% and we have to come to a realization is is is that what we want do we think that's what's best for us and that's the conversation we'll have on January 19th any questions here all right so with that is my recommendations I'm asking for the recommendation of the board approve the positive certification of the district's 21 uh 2021 first ENT Report with the understanding that we are required to show that we can meet the current year and the two subsequent years and we are currently doing that okay can I please get a motion to move 15.1 so move I have a first by board member Adrien Greer can I please get a second motion second we have a second by board member Cru it's open for discussion there's any left any questions yeah I have a couple um so first I just want to say Latasha I really appreciate this presentation I know you were like thrown into the the fire because you had the first inter room like just as you had gotten just gone on here so I can really see your voice in this presentation and and I really appreciate that I can see you're settling very well into your position um I do have um um a qu a do a question or qu well more like a comment so in terms of the budgeting piece I really appreciate you explaining this that we have a new philosophy and one of the things that I'm hoping that we could do as a board and I appreciate you talking about how next month we're going to start talking about looking at the budget um I I really believe because of what's happened with pandemic and we've really had a break in our just normal routines and education right this is an opportunity for us as a district to rethink our entire budget right so I would prefer to have us come I mean there are approaches like zero based budgeting I other approaches that I that I that I'm sure you know better than I do where we can just think start from the base and say start from zero and say what do we need to do to have this educational system that we think best serves our students um I know it's it's it's it's usually hard to have that conversation because you're talking about impacts to people because they jobs right but I think this is this is a golden opportunity for us to have a really Frank conversation about those pieces so that we can build our system in isusa to reflect the values that we have um and the outcomes that we want to see so I just want to put that on the table for the whole board because I think that I I don't want us to skip that that opportunity um the other comment that I want to see say is I was just a little shocked I I think it's a little eye opening for me um about how much money we're saving because of all of the extra overtime and overloads that we're currently sending in our system and that really I mean some of it goes to yes we know they're providing really important services to our students but it also goes to just really inefficiencies in how we organize our system that we're spending so much money um on those pieces so I just wanted to put those two things on the table um because I want to make sure that we um that we come out of this pandemic stronger than we were before the pandemic yeah and some something else that I want to add on a third thing to add to that table as well is um keeping in mind that because we're held harmless um that that's that's what with Ada that's one of the reasons why where um you know there's this Cliff that we've talked about and and the cliff got pushed P back you know a couple years um so there there is this opportunity to to kind of engage in some gradual more gradual declines and so I don't want um I wouldn't want to see us Kick the Can too far down the road with decisions that are needing to be made simply because we're held harmless um instead let's let's actually use the data from what our what our numbers are are looking like and and what it's looking like we're going to be when we come out of the uh you come out of the pandemic and come back so that we're not having to to realize it all at at one time so so we have an opportunity to to take advantage of that and and so I'm hoping um and expecting that we do I I would agree with my colleagues I think this is the conversation um that needed you know needs to be addressed and not wait uh till the last minute um till we're like board member Adrian G said falling off a cliff um we knew that these things are coming and um it is true the pandemic has made us aware of the uh strenous overtime that um that is uh put out in the table but it disservice our students but it's one of the things that we also need to take a look moving forward um when the time comes uh when the students return back to school that that's one of the things that does um deplete our our our budget as well um so moving forward um does anybody have any more questions discussions comments seeing that there's none I'm going to go ahead and ask for the student preferential vote thank you let's go ahead and cast our vote for 15.1 [Music] it passes 5 Z moving on on our agenda 15.2 approval of 2020 21 budget revisions this is an action item can I please get a motion to move 15.2 so moved we get a first by board member cholene Cruz can we please get a second thank you board member Yolanda pñ preferential vote for uh for our student our student thank you let's go ahead and cast do we have any discussion seeing that there's none let's go ahead and cast our it passes 5-0 moving on to the next item the agenda 15.3 approval of memorandum of understanding with a soua unified school district and the County of Los Angeles Department of Public Social Services DPSS this is an action item I need a motion to move 15.3 so Move Motion 15.3 okay we have a first but okay we'll go and um have a first uh by board member Yolanda Peña we'll have a second by board member Adrien career do we have a preferential uh vote from our student representative thank you let's go ahead and do we have any discussion comments can we please have an explanation on on this item please yes ma'am so this is allowing us to have access to um the um Department of public services so that we can see if any of our families qualify automatically can qualify for free meals so we can go through to see if we have any of our students in their system and then we can automatically make them eligible for free meals going forward thank you any more questions great we'll go ahead and move on to the vote can we please get the our student representative preferential vote thank you let's go ahead and cast our vote and the motion is passed 5 moving on to 15.4 approval of contract with San Mato Foster City School District super commodity Cooperative super Co-op for 2021 2022 school year can I please get a motion to move 15.4 I move we have a first by board member Sabrina Bo we have a second by board member Adrian Greer and it's open for discussion or comments questions and now we'll go as none we'll go ahead and move to the vote can we please get the preferential vote thank you let's go ahead and cast our vote passes 5- Z moving on to 15.5 approval of California School inspection CSI proposal this is a action item 15.5 can I please get a motion to move this forward I move I'm sorry who did I hear that from I move thank you uh we have a first by board member Sabrina B we have a second by board member Yolanda Peña it is open for discussion comments I just like to know um what is the difference between this and the Williams report that we get so this is going to be a detail Williams inspection for all of our sites so we get William reports right now from the county office when they U inspect our sites but they only do a small population of our schools and the schools that they do they only inspect 25% of our facility so this contract will allow this agency to come in to inspect all of our sites from top to bottom and provide us with pictures and a presentation on what areas need to be improved and it's a one time yes ma'am one time and I also noticed on the uh district schools to be inspected it does not show um Sierra High School yes on Gladstone um Street yes and that was just oversight but the um contract fee is based off of 88 so all of our schools will be inspected but but I understand that but I shouldn't they be their name on this list also yes that's why it was oversight I apologize oh it will be updated yes yes ma'am thank you let's go ahead and um any more questions discussions comments I I would like to um get the preferential vote can we get the preferential vote for our student representative great thank you okay we can go ahead and cast our passes 5- Z we're moving on to item 15.6 approval of agreement with paper education company company and Company can I please get a motion to move 15.7 I make a motion to approve 15.6 I'm going order you're correct 15.7 15.6 I apologize about that yes motion to approve 15.6 first motion moved by board member Yolanda Rodriguez paa can I please get a second second we have a second by board member Adrien Greer it is open for discussion or comments seeing that there's none we'll go ahead and move to to our student preferential vote I approve thank you let's go ahead and cast your votes I just want to add one thing I'm sorry um I think this is a great program because students are are able to access this 24 hours a day cor correct m m Jamal yes ma'am thank you this is a this is a great program wherever you found it I like that thank you okay we'll go ahead and move on to 15.7 the ratification approval of contract with Foo Hill Family can I please get a motion to move 15.7 I make a motion7 we have a first by board member Yolanda p can I please get a second I second we have a second by board member Sabrina B it's open for discussion comments seeing that there's none can we please get the student preferential vote awesome great let's go ahead and cast our votes passes 5 we go ahead and move on to 15.8 the approval of Gladstone High School hbac California uniform public construction cost accounting act bid can I please get a motion to move 15.8 I make a motion on 15.8 we have a first by board member Yolanda pan can I please get a second second second so we have a second by board member Sabrina Bo open for discussion comments seeing that there's none can I please get the preferential vote of board of our student representative I yes would you like to go ahead and um have any comments or anything any questions that we may be able to answer I just don't feel we should be spending money when there's talk about closing down schools thank you for your comment yes um we're going to go ahead and move forward um with our vote we could all please cast our vote [Music] passes 5- Z we're moving on to 15.9 we have approval of change order number 001 a soua unified school district field upgrade at Gladstone High School can I please get a motion to move this item forward make a motion on 15.9 we have a first by board member Yolanda pñ can I please please get a second we have a second by board member Adrien career and now we go to the preferential vote of our Board of our student representative I approve thank you for your vote and thank you for your comments as well anytime that you feel that um we we would love to hear um your comments so thank you for that um moving on to Casting our vote the passes 5 Z moving on to 15.10 ratification and approval of change order number 002 a US field upgrade at ASA High School can I please get a motion to move 15.10 make a motion on 15.10 we have a first motion by board member Yolanda pan can I please get a second second we have a second by board member Adrien ker can I please get the preferential vote from our student representative I approve I forgot to um actually um ask if anybody had any comments or questions regarding this item seeing that there's none let's go ahead and cast our vote and 15.10 passes 50 moving on to 15.11 ratification approval of change order number 001 hbac upgrade for Murray Elementary School can I please get a motion to move 15.11 I make a motion on 15.11 we have the first motion by board member Yolanda Pena can I please get a second okay we have the second uh motion by board member Adrian Greer it's open for discussion comments seeing that there's none can I please get the student a preferential vote I approve thank you let's go ahead and cast our votes it passes 5 moving on to 15.12 approval of notice of completion for HVAC upgrade at Murray Elementary School can I please get a motion to move 15.2 forward so mov we have a first Mo uh motion moved by board member Adrien Greer can I please get a second second we have a second by board member Yolanda Pena can uh does anyone have questions comments seeing that there's none can I please get the student preferential vote I app thank you let's go ahead and cast our votes it passes 5 Z moving on to item 15.3 approval of notice of completion for tele telescopic bleachers at Asuza High School can I please get a motion to move 15.13 I make a motion on 153 we have a first by board member Yolanda Pena can I please get a second second we have the we have the SEC uh the second moved by board member Adrien Greer it's open for discussion or comments they look beautiful they're beautiful yay I concur and do we have our student preferential vote great let's go ahead and cast our votes and it passes 5 Z moving on to 15 15.14 approval of notice of completion for field upgrades at as Su as the high school can I please get a motion to move 15.

29.5 special exemption use and therefore approves the St Francis of St Francis of a c special exception used for church and school uses this approval is based on the following findings the proposed uses will be consistent to the objectives in the master plan permitting churches and schools by serving residents in the district the proposed use will not adversely impact traffic pedestrians bicyclists circulation or Road intersections based on the location and the existing uses a site plan documenting the existing and proposed conditions of the site has been submitted as part of this application the special exemp use approval is based on the following conditions The Church Must the church use maintains a maximum seat capacity of a thousand persons and school occupancy is limited to 675 students the floor area total for both the church parish and school does not exceed 78,000 square feet second motion is reads as follows that anabor City Planning Commission hereby approves the proposed landscape modifications in order to maintain the previously approved landscape plan according to chapter 55 zoning ordinance section 5.3 0.2a 2E subject to approval of the site plan and the third is the anber City Planning Commission hereby recommends that the mayor and city council approve the St Francis of AI site plan subject to approval by the zoning board of appeals to not plant Street trees in the public right of way an installation of required EV parking spaces if the EV ordinance is passed before the site plan moved by uh commissioner hamers Schmid seconded by commissioner milstein okay um so we are in discussion this is Brian go ahead commissioner Lee oh sure um when do we expect construction to start and how long this will this take we hear from for that this is Brian with Hobs and black did you want me to try to answer that please yes that would be great okay we're expecting to go out for bids here in January um and then construction would start probably um late spring early summer best case scenario um obviously everything's dependent on fundraising and making sure that we get diois approval um but that would be our goal would be to start in the late supper we would probably take 14 to 16 months to for construction to be completed then what level of decibel um noises can uh neighbors and tap in Middle School expect from the construction you know I I I can't give you actual decel levels um but we would we would restrict construction to you know hours of 7:00 am.

that's all the questions I have commissioner aons hi um I noticed in the staff report there was a mention of um neighborhood participation meeting and a note that says that you have not heard any feedback from residents regarding the proposal uh and the sorry I'm just scrolling quickly to make sure that I don't mate the date um and I believe the postcard that's attached to the um uh report that we got sites a meeting from October 2018 uh I wondered if if there have been any other meetings or if if if there was anything to report from that meeting that might be of interest to this Commission in terms of neighborhood support or opposition just questions around the project uh we we had a couple of meetings again yeah they were a couple years ago because the project started in 2016 and it's it's been an effort to try to get everything planned and pulled together and and organized and there were a couple neighborhood meetings I think one was in September and one was in October um there were a handful of people that showed up um mostly the questions revolved around are you going to have a stage are you going to be able to do presentations for the kids they there weren't really any um objections or or anything outside of that it was mostly you know what's going to be the function of the space how are you going to utilize it okay thank you that was my only question for now thanks commissioner hamers Schmid thank you to actually follow along with that because I had a similar question um I noticed that the the citizen participation meeting was a couple of years ago and this is actually more of a question for staff do we have any sort of statute of limitations on citizen participation like does it come to a point where it's been so long that we need to do another one and I guess I'm asking because in a couple of years new people could have moved into the neighborhood have no idea that this project is happening because they wouldn't have gotten the postcard the first time yeah there were actual minutes that I requested from the petitioner after reading them I didn't think they were going to be that helpful so I just included the postcard so that may fall on me a little bit and I'm happy to share if you go into E Track you could see the minutes but as the petitioner was indicating there really wasn't too much feedback or anything of concern so I I kind of left those out and just wanted to document when the the meeting was as far as uh notification for the Neighbors I did post a couple of signs because it's such a large lot um facing four streets so there was that aspect I I posted that uh I think two weeks before the meeting it's also advertised in the news and also we uh send out postcards within 300 feet of the subject site so the neighbors should be you know at least in close proximity um you know been notified of the upcoming meeting the one two years ago no no no for this upcoming meeting for for tonight yes there's been recent notifications in in the last couple of weeks excellent thank you um I was curious if there were minutes from that meeting so good to know that they were pretty benign um my only other I guess this is not really a question it's more of a comment based on the construction noise I'm wondering if um during the construction process and this might be standard practice but you might be able to put up um a sign or something with contact information in case things get noisy or neighbors you know this is happening adjacent to a residential area just in case there are issues or concerns that the neighbors have that they might be able to you know call somebody that could help them deal with whatever noise issues um out of the ordinary might be happening and I you know I think especially like we have no idea like where people are going to be working next year we could all still be working from home so I can understand why there might be some concern about noise during the day so that's a request to the petitioner if you could look into some sort of signage with contact information during the construction period yeah this is this is uh Brian with Hobs and black again um T typically what we would do is when we award the contract uh we would have a neighborhood meeting with the contractor there and the contractor's field superintendent who's there every day we would give that contact information out so that that person could be reached um and they typically do get a phone call every now and then there might be you know a little bit noise there might be a little uh dirt and dust in the road that needs to be cleaned up um so that's what we like to do is have our kickoff meeting um invite the neighbors and say Here's the person that's going to be out here here's where the trailer's going to be here's where the fence is going to be one of the nice things about this project is all of the construction access will be off Stadium Boulevard so there won't be any cars or vehicles or anything driving through any of the neighborhood they'll come right in off State where that existing parking lot is and they'll use that for their staging area great great so just so I'm clear if a resident does not come to that meeting will there be so signage or something that they know that or that they have that contact information during the construction period we can post the number on the construction sign sure no absolutely you willing to do that there'll be the names of the owner the owner the architect and the contractor will be on that sign so we'll put phone numbers on there that great I think people just you know having it just in casee they need it I think probably makes people feel a lot more comfortable when they see construction projects going on um other than that I thank you for the presentation the rendering looks beautiful looks like it fits in seamlessly with what is there right now and the space Sounds like it'll be a great and flexible space for your students and pishers thanks any other Commissioners commissioner Lee yeah and I'm sorry it's just because I'm new to this so please excuse me if anything seems out of um has there been any coordination with tap in middle school the only reason I asked is I just uh you know ages ages ago I used to be there in the the tennis courts and the basketball court kind of face stadium so I just wonder if uh you know when school does eventually go back in um if there's been any effort to kind of coordinate you know uh it's it's again it's the construction you I just don't want middle schoolers you know affected by dust and things like that so I don't know if that's ever been given thought that's just a comment I have uh just thinking about I guess it's a little further down the road but um just just the thought has there been any contact with like the the middle school just to let them know hey this is uh this is happening and and we could probably coordinate we we haven't specifically reached out to them at this time but I think they would certainly be one of the neighbors we would invite to this pre-construction meeting just so that they were aware when we were starting and with the of construction were and everything and if there was any interference like with the pickup drop off for the kids in the school um then we would certainly want to be aware of that and coordinate that with them gotcha than thank you and as Sarah said um or commissioner hamers I think as how I'm supposed to technically say it um the architectural renderings the materiality consistency I think all looks admirable and yeah Flex Space is really what uh you know I think is useful so uh that's all the questions I had thank you any other Commissioners I have a question actually um and this is for staff um with the the not doing the street trees in between the sidewalk and the back of the curb along Stadium are those trees still the number of trees still included but just Elsewhere on the site or they just less the whatever it would be required like 10 trees or something like that along there as part of their site plan I can't say definitively it's possible that the petition the petitioner may know uh during the review I do know I think there's only an areas there's only a two- foot wide gap between the sidewalk and the road so there just wasn't room for certain species of trees there they did propose trees that were going to be on private property but I can't say definitively if it was going to be the same amount that was required on the street trees and hoping I could either go back and look in the e trck or maybe the petitioner knows yes they are planting what was required chis the petitioner address that please yes this is Tom deont with PA group landscape architect yes the trees that that are required along Stadium now are on the on our property just outside the RightWay so so we need the number of trees but they're just not in the right location okay that's great I'm I'm glad to hear that because um it's a it's a a stretch that doesn't have a ton of trees that shade the street and so um that I'm glad to know that at least they're going to be on the private property side and when they get big enough maybe they they'll shade the sidewalk and the bike Lanes there so any other comments questions from the commission Al righty so I think we may be ready for a roll call vote Mr Shang okay commissioner abon yes commissioner dish yes commissioner sa yes commissioner Lee Yes commissioner Gibb Randall yes commissioner Mills oh I'm sorry she recused herself commissioner hamers Schmidt yes commissioner milstein yes commissioner Clark yes okay motion passes Al righty I think we are on to the next agenda item and I believe commissioner Mills will need to be promoted back into the meeting so our next item is 9B which is the 4 416 West herum parking lot pavement Improvement site plan for Planning Commission approval thank you commissioner Gib Randle you're welcome thanks um you teed up the title of what's coming and while people move around um while the development team comes in and out uh I'll read what it's all about so this is a proposal to reconstruct an existing parking lot adding storm water controls and Landscaping subject to restrictions due to the Gallen Creek drain easement the parking space count will decrease from 96 to 72 spaces four new bicycle parking spaces will be provided on this 081 Acre Site which is zoned D2 downtown interface um the petitioner is propo is including two landscape modification requests uh requests to wave the requirement for trees in the interior landscape islands and two RightWay screening trees due to restrictions of the Allen Creek drainage easement and a variance is also required here so as per usual we'll start with the petitioner presentation for up to 10 minutes and then we'll move to Mr Kowalski um before opening the public hearing and then our discussion so did um do you have your full development team here even yes I I believe we do Mr uh Matthew buds will be presenting for the uh petitioner at this time great whenever you're ready we'll start the clock Mr buds I go even if he has permission to share screen in a minute you we can see it all right good evening can you hear me we can yes we can good good evening Commissioners and staff uh my name is Matthew buds I'm an attorney with more buds law and I am working with the uh property ownership team also on the call is Hugo Cerone Fromme who's been providing the engineering for this particular project uh what we have is a set of parking lot improvements and to give you just a bit of the oversight that's the property uh if you'll recognize it on West here on just west of the railroad tracks just west of downtown I guess is the best way I would describe that and uh that's a view of the exterior of the property we are talking only about uh parking lot improvements essentially at this location uh that will show you the area of work just again west of the old an arbor Railway and on the north side of hiron street the current situation uh inside that property is a somewhat deteriorating asphalt parking lot on the uh Southern half I'll call it approximately of the property the northern half has on the picture to the right the gravel parking lot and that stretches towards the rear of the property which is to the north the overall goal here is to uh rehabilitate and repair resurface the existing asphalt parking lot and to uh remove all of the gravel and replace that then with a contiguous asphalt parking lot stretching to the north of that the overall goals for the project are to improve the quality for tenants customers in the community again describe the overall uh there have been a number of I I'll say hurdles to jump in and obstacles that we had to deal with uh based on the nature of this property um if you review the plans you'll see that the the uh Allen Creek easement which is a county drain easement runs uh pretty much right down the heart of the parking lot property here which makes it very difficult to well I'll say do much construction and certainly to plant any significant uh trees or anything like that um and therefore we had the I'll say dual challenges of adding uh parking Islands but then also not really being able to uh due to our obligations with the county drain be able to plant inside those and so that's uh the request for the lands skate modification we will also need to proceed with the zoning board for variance from the street trees because the pretty much the only location where those could be placed also uh within that uh Allen Creek uh drain easement so those are some of the challenges that we were uh dealing with there have a a quick snapshot of the overview of those plans so that you can see again adding the landscape Islands the other part that I think will be uh good for both the community and the property is the addition of the Green Space that is along the Eastern stretch of that property right now if you see the pink uh hashed line that's a retaining wall for the railroad that is right in that area and the parking currently goes right up to that wall which is I'll say been deemed sort of an undesirable and condition that we'd like to remove there is uh the addition of Green Space uh sort of Bio area along that area and then the addition of the angled parking spots all in that uh General vicinity there's also going to be compliance with as many of the requirements as we could without having to be within the drain easement as far as uh conflicting land use buffer uh addition of plantings inside the interior of the property and so overall it's our view that the improvements that are provided here will be better for the tenants the clients in the community we're also removing um impervious surface so actually reducing that down and eliminating gravel parking which I'll say I believe uh City staff and myself believe it will be an improvement uh to the community and the property uh also increase and bring the uh parking lot into more uh compliance with the city's standards and uh overall increasing the landscaped area and the green space I think one thing that's important to note is presently there are 96 parking spaces in this parking lot and due to the improvements and the uh necessity of complying with some of the obligations that's reducing down to 75 but we think uh will be an overall Improvement to the project as a whole and with that I won't uh take up any other time with presentation if there are any questions I'm happy to answer them but hopefully that's a a brief and succinct overview as to where we stand very succinct thank you very much um Mr Kowalski anything to add um sure I I would just like to I'll highlight a couple of items really at this time um as uh Mr buds mentioned there really the the couple items I want to bring your attention are regarding the variance request in the landscape modifications there's actually two landscape modifications that are being requested um for one is for the uh the modification to allow landscape Islands interior landscape Islands to be planted without the required trees um we do have um I'm I'm sure this the question will come up probably maybe by commissioner Gib Randall um we do have the amount of required landscape islands are provided in there however the trees are not provided um and there they are also providing vegetation in those uh in those islands as far as like shrubs the most that uh the drink the uh Water Resources commissioner would allow them to plant um so that is regarding the one modification for the landscape Islands to not have trees the other landscape modification request is for the RightWay buffer um as you probably know there's a buffer that's required between the parking lot and uh the RightWay they have the required area but they cannot put the required trees in there because of uh again the Water Resources commissioner uh prohibition to put trees above and as again it's we're not just talking in easen I'm sure you all know but the creek actually runs directly under the site which is the the reason and it's not that deep so again the second modific if ation would be to wave the requirement for RightWay trees in the sorry not RightWay trees for buffer trees with the RightWay buffer the variance request is regarding the street trees um so there are five Street trees that would be required for the site there are three that are currently existing um and those three will remain however the other two that would be required to be planted again are about directly above uh the drain so the Water Resources commissioners not allowing them plant those trees however that is not uh an item that's eligible under landscape modification so that would if the petition is approved tonight it would go forward to the zoning board of appeals in the um January meeting for approval of that variances so the modifications um could be approved tonight um the and if the petition is approved with the modifications the variances will be approved in January um and another another thing that I would be willing to point out here also that the petitioners as you could see from the site plan there's there's a lot of green space that is ADD being added to the site um some things that are will become compliant they are providing the required conflicting land use buffer along the um W sorry west side of the site adjacent to some residential so they will have the required excuse me required trees as well as require distance in there and um also as many of you may know that this site is directly um in the area that it was planned for the tree line Master sorry the tree line Trail and then that master plan so the petitioner did work with us initially to agree to provide some of that that land where they're removing parking that's now currently encroaching into the uh right of way along of the railroad in that area they're pulling that back it's entirely upon their on their property now and there's an additional Green Space so the petitioner did um expressed that they would be willing to negotiate with the or willing to Grant an easement in the future for some of that tree line along that along that area so that is again it's not part of this proposal tonight it's not being approved as part of it but that was something that did come through these negoti sorry not negotiations but through the meetings to discuss staff requirements um for this site and as we noted that was a master plan requirement and petitioners uh agreed to entertain that idea going forward in the future so really those are the key Main items and again staff is recommending approval of both the landscape modifications as well as the um parking lot improvements tonight thank you thank you very much um I'll open it up for the public hearing Mr buds if you wouldn't mind stopping to share your screen just so that um thank you um this is an opportunity for persons to speak for up to 3 minutes about the 416 West hon parking lot Improv movements public comment may be made by calling 85352 47 and then entering meeting ID 1361 City staff will select callers that have raised their hand one by one calling on You by the last three digits of your telephone number again you raise your hand by pressing star n um you'll hear an automated message uh allowing you to they're telling you that you can um unmute your phone you can do that by pressing star six and when speaking please move to a quiet area and mute any television or background sound so that we can hear you and please also state your name and your address at the beginning of your comments um are there it doesn't look like we have any callers we'll give it a minute because there may be a TV delay so in case people do want to call in in seeing no one I will close the public hearing and read the proposed motions which I plan to take together unless there's any objections no okay um they are the Anarbor City Planning Commission approves the 416 West hon parking lot site plan conditioned upon a variance being granted by the zoning board of appeals for two Street trees and the Anarbor City Planning Commission hereby approves the proposed landscape modifications according to chapter 55 unified development code section 5.2.3 pointa to require one tree for right of way screening where three trees are required and section 4.2.3 pointb to require no trees in the interior landscape islands where six trees are required due to the location of the Allen Creek drain directly below the site commission uh moved by commissioner seconded by commissioner dish we are in discussion commissioner Gib Randle is there any way that um we could somebody could share the plan so that we could um I'd like to get a better sense of um where exactly the easement is and isn't in relation to the property just so I can get my I can um oh oh there we go I think yep Matthew buds I believe is there we go now does this show your landscape plan on it to if you could go to the sheet that shows where your your landscape plan is be helpful and if you could just zoom in a bit um yep that's great okay um so could you just let us know is it that it's this dashed area in the middle talking about the easement correct so the dashed area correct it it I don't think you guys can't see my mouse moving but um the uh the dash area as you can see there it's outlined it says approximate location of the Allen Creek drains easement that's well that is the location what we don't know exactly where that that Creek is kind of exactly underneath there but I mean they have a really good idea so but that's the whole ease mines you can see it it it cuts through the entire site I mean kind of any place that's not building and as a matter of fact towards the back there is a building located on it so um you know that's it's an issue for any Redevelopment of the site is kind of locked by this as well so right okay and could you scroll down just a bit so we can see its interface with hiron as well okay so um so in terms of Street trees I'm just trying to get a sense of this the building to remain the 416 West West hon does that have existing Street trees in front of it is that what I'm seeing there with the green or those proposed yes if you can see those are exist there's three kind of if you can see the circles just south of the existing building those three three three three Street trees are there and then kind of if you obviously if you move over a little bit there's that landscape Island that doesn't have one and then adjacent to it there's a little area that also doesn't have one okay okay yeah I was just wondering if there was any kind of room on a different part of the site but it looks like they already have Street trees kind of placed placed in those areas um already I did misspeak slightly about regarding the trees for the right of way buffer there is one tree in the bottom corner there that does count for uh the right of way buffer trees um and again they are planning the required uh shrubs in lower plants that are required for the right of way buffer just not the trees okay all righty I just wanted to get a visual on it a little in in a more clear way um so this this lets me know I think you know what's going about the limitations that they have and and there's just not a lot of room I was hoping that there might be places to kind of place these trees in other spots but really everything looks pretty um pretty filled up yes we did with the landscape our landscape staff reviewer we did um look or she did also look at that and we went back and forth about trying to like literally put but between buildings or their Pro you know leads to buildings or Mains as you can see it there just isn't y yep I can I can I can see that so okay well thanks for thanks for Illuminating me I appreciate that commissioner gibri do you have anything else no that was really I was just trying to see if there were really any other opportunities for for where to place something because it is just such a um as commissioner Mills knows we're we're both kind of neighbors to this site not too not too far so we walk by here a lot um and it's a lot of Hardscape it really is so um any any way to Green it and I'm glad that it's it's tightening and getting more efficient um so that there are some leftover green spaces um and that they're planting what they can essentially um just looking to see if there are any opportunities but it looks like they've maxed out what they what they can so other questions or comments from Commissioners commissioner commissioner abon um I wondered if you knew when those Street trees were planted because when I look on Google Street View uh there the image is July 2019 and there are no trees there I just want to make sure they they maybe there are very new little uh saplings which is fine just want to make sure they are there I believe uh well from my l aper said they were existing and they just redid that street last remember and I think they've gone through and completed the tree plannings and when I went out there I was pretty sure they were out there too but maybe one of our commissioners that walks by the site because I did double check him when I posted it so I think they put them in after they redid that street last summer and I think they actually replaced it had to replace a bunch of them yeah that makes sense May if we discover that they're not there between now and the city council or if the if this moves forward insert an amendment but no I just yeah so that's fine I just want to make sure they're there thank you commissioner milstein commissioner abens I am looking at the waston County GIS which just updated and I can sort of see three little things coming out of the ground there so I pretty sure there's there's something there more reliable than Google Street View thanks Mr buds it looked to me like you wanted you had something to confirm I I did if it would be appropriate this time uh the the trees did it's on my understanding uh died the first set that were there and were replanted as part of the street project so there are three trees there uh in a very uh young State I believe commissioner Gib Randle just one other thing I would say is that there's a really big honey locust there that looks really nice and so um just doing whatever you can to be able to protect that tree during the construction process and I what I've found in my own experience is that um contractors just want to store stuff under trees they just want to and so the more you can try to you have you know tree construction pets and all that sort of thing but to create some barriers around that to really try to keep that um that one going I think is really important because it's really like the the best tree in that area in terms of the species and the health and everything and it's kind of amazing given its location but anything extra you can do in terms of the construction process itself um would be great to try to be able to support that tree through the the rough time of construction I assume commissioner Gib Randle that this is the one that's right on the sidewalk which is a nice tree I was actually I looked at the plan to make sure that that Circle remained because it uh um it is well established and so that's great yeah it's a really nice one any other commissioner questions or comments I'll just add that I do walk and I have to cycle on the sidewalk there because there is not bicycle infrastructure on the street um and I appreciate it looks like there's going to be a stop line um where like when you're I guess the Western curb cut I feel like cars have been pretty safe there that one is not quite as blind as the other side of the tracks where that alley is which is super blind and super dangerous um but I appreciate whatever you know the the accommodations that have recently been made um and continuing that just to make it safer because that sidewalk is heavily used um and so um I I think that this is not going to make that situation any worse um than it is right now so I appreciate that um Mr kski I think then no seeing no other hands I think we're ready oh commissioner Lee go ahead please um staff please feel free to tell me hey that's not uh something that we normally ask about here um kind of talking about that you a lot of pedestrians using that sidewalk I'm looking at the signage the monument signage that's on the sidewalk there and I'm not sure if it's representing that particular building um but it looks like a fairly autoc Centric you know sign with a lot of diversity I'm I'm wondering you know we've done a lot of work on Monument signs uh from the ownership standpoint is there any plans to either redo the monument signs uh I don't want to you know get off topic with respect to what's being requested but as far as this particular psychos um it's a very autoc Centric sign very large um just just wondering is that a appropriate question staff sorry yeah certainly you can ask question regarding signage on the site that's not something that that we would typically examine right at this point however um they do if they were I mean the commission or sorry U maybe Mr buds could comment whether they have plans to replace a sign or anything else like that going forward so it is a question that could be considered as far as if it's blocking your visibility or something else of that nature so yeah that's that's absolutely Fair um at this point I like I said I would defer to uh Mr buds to see if they if they have plans to if they reface the sign eventually things like modifications it's going to have to be brought into compliance with the current code and I I have no idea I'm willing to bet it probably isn't but I I don't know that so I decent question uh Mr buds could you comment any plans for the signage sure uh at this time I'm not aware of there being any plans the sign hasn't been something that's been part of um I'll say the focus or discussion as far as this site plan uh has been but that's certainly something we can go back and and talk with the uh ownership about and see if that's something that is uh you know things move forward that there could be Improvement in that regard and again commissioner Lee I think it's a fair question because if our traffic when our transportation and traffic team when they do look at items they they do look at Vision things like that that signs that could be blocking Vision so um uh I I mean I can't say for a fact that they did exactly on this one but she did examine this site and and felt that it was appropriate so yep thank you um that that's all the questions I had okay want me to call the uh roll call vote yeah I don't see any other hands so go for it please okay uh commissioner Abron yes uh commissioner dish yes commissioner sve yes commissioner Lee Yes commissioner G Randall yes commissioner Mills yes commissioner hamers Schmid yes commissioner milstein yes and commissioner Clark yes it was a quiet yes but I heard a yes oh I'm sorry find you on my little cube of people and I'm like where she okay that the uh item is approved so I'm sorry was this regarding you guys took both all the Motions at the same time correct so this is regarding the landscape modifications as well as the site plan I just want to make clear okay great so it needs to go to zba but there are at least so long as that is positive it need not appeared from the Motions go to planning or to city council correct yep so after this again pending zoning board of appeals approval of the street tree um which again for Commissioners you guys could probably figure out staff does support that variance so but that'll be scheduled for the January meeting very good thank you thank you thank you all okay so oh sorry let commissioner Mills yeah so um we're our next item of business is 9C which is the Lewis Jewelers retail Plaza site plan for city council approval and special exception Ed for Planning Commission approval um what i' propose Commissioners is that we hear the presentation um by the petitioner and staff and have the public hearing and then we'll take a break before we start discussion of that just because be about halfway great um so this is a request to redevelop 300 South Maple which is a 1.98 ACR site Zone C3 Fringe commercial um and looks like we have the development team so as per usual um uh you'll have up to 10 minutes to provide a presentation and then we'll turn it over to Mr Kowalski to fill in any staff comments do you see everyone from your team here that you're expecting I do I believe Mr cerr is going to give the presentation and I see the other members um also online excellent very good okay hello everybody um can you all see my screen we can good good okay great well thank you for having us here tonight um as you can see uh we're going to speak about 300 South Maple uh it is a um it was the um uh beasto uh property that's been vacant for quite some time um our project team uh that's on the line tonight is Steve Brower from AR Brower and K canis Brier from uh Metro Consulting and Associates uh and I'm Robert Kerr with Metro Group Architects and uh we're gonna have a quick show of what we're looking to do on that project all right so if you all can see this on the screen um it is the existing uh quarter beastro uh the building's been vacant for a couple of years it's at 300 South Maple Road um it's a 1.98 acre piece of property Zone C3 uh the existing building is 9,330 Ft um the way the property works right now it slopes uh from the West to the southeast um and there's quite a bit of slope uh as you'll see in the way we've responded to the property uh there is an existing Common Parking agreement that uh for with Westgate Shopping Plaza uh again um to the north of the property is the Zingerman's Roadhouse uh Westgate is all along um as you see in the back there and then Kroger is to the Southwest west of us um our uh our plan uh the model plan uh shows what we'd like to do and propose to you tonight um it consists of uh three Suites um as you know Lewis Jewelers is down the street on Stadium Boulevard um they have been there since 19 or theyve been servicing um an arbor and Detroit since 1921 and they're uh very much looking forward to moving to the new site they would be in what we're calling suite number one which is um here I'm hoping you can see my arrow um and then uh there are two other Suites we call this suite number two and Suite number three to the north of us again is um uh Chase Bank and um uh Zingerman's and to the west of us is the shopping center so uh our plan shows here that we're uh going to U we would like to construct 24,000 square feet the building will be 28 feet high uh we're moving all the building down to this uh east of the property and uh right up on to South Maple we're right up at the uh setback line the 10 foot line so we're right up at the street and uh we do have and a request ing a um drive-thru here at the base uh next to suite number three we um are looking for a tenant there right now we do have patio space out front for dining so we're expecting that the possibility of having somebody like a coffee shop that would be serving coffee and then have the ability to sit outside and to be um in the um uh out being outside would be great additionally uh on the site we're showing another patio area we're we're thinking that this would be another opportunity for uh some sort of uh quick dining location with outdoor dining and then um there's a we've created a a park here if you will sort of a green space within um you know within the shopping center that uh folks could uh sit there and have uh their lunch if they like to um some of the um things that we've shown here uh We've responded to some ideas and requests that a sidewalk that uh to connect from South Maple into the shopping center uh so we've uh gladly uh propose a sidewalk here to allow pedestrians into the property um to either go up to the shopping center or on into our uh Center Lewis jewers will be here uh their main entry is um on the North and then we will have uh four tenants we're up to four tenants here with their face uh entry here on the uh on the North side uh the sidewalks are uh wide uh excessively wide or they're doubly wide uh the intent there is if again we wanted to have some kind of seating out there or just a a break from uh the pedestrians and the parking at the rear of the property um or um uh here between us and the um shopping center again we have a green buffer and um we have um quite a bit of uh landscape um for all of us to uh actually in excess of what we U are required to there is uh underground retention um and uh we have on on the property again some of the statistics vehicle parking for 81 people 81 cars 10 bicycle parking and then on the North side or the west side of the property excuse me we have some EV stations that are being plann for electric vehicles um so with that uh let me go to the next slide this is just the architectural breakdown just showing you the Suites um and how they will be divided and um this is a uh um rendering of the facade from the north uh this would be the north elevation so the main entry into uh Lewis is here and then the other four tenants from suite number two and then the the patio area and the other two Suites are here um on the that would be on the south side of the property and looking back on the south side of the property um shopping center is over here this is the bank and then uh zingerman is up ahead there and this would be the drive-through area and again the outdoor seating and Patio area here with a patio and green space here um so that is our description of the project um Steve Brower and Candice are here if we have any questions on the um site plan Candace would be happy to talk about that uh and Steve is um the general contractor very good thank you very much thank you Mr Kowalski um thank you I don't really have a lot to add um I did want to as as Commissioners have noticed we are requesting postponement here tonight um really the the main item regarding the postponement is uh is a transportation review that we're still waiting for um a final review and really where the concern lies was regarding the um the drive-thru and its its location as my report notes um this is this is more of a revised plan than what was originally reviewed by the transportation engineer so this version had come back uh last week that shows a two-way drive on that South part of that site um previously it was a one-way exit only drive um our transportation engineer expressed concerns regarding that because of the uh use of this this area that goes through it's it's kind of an isleway that goes directly through to Westgate to the West um and there is a recorded access easement that um requires two-way traffic through there um so with that the the Fishers agreed to convert this back to two in egress isway um however uh so again the review of that has not been completed but where the transportation of my preliminary feedback she did have some concerns regarding the queuing of cars at the drive-thru and whether or not that they they could jut out you know they could stick out into traffic um again depending on what type of use it is proposed there I mean some drive-throughs can have quite a bit of traffic as we see especially nowadays um and if that if the cars were sticking out um at that end it would be sticking out directly into the traffic lane that that through Lane there so but I do not have a final confirmation on her official review at this time things that I can add to it is that it it was it the the source of the drive-thru itself is is not sorry the source of the concern is not the drive-through itself on this site however it's more of the the location of it here um and perhaps that the drive Arrangement and the queuing line so um again but one of the reasons we wanted to with this before Planning Commission tonight is also to get some planning commissioner feedback on the drive-through use as well as the general site plan layout um as I said my report staff supports the the the site plan layout in general I mean it it's offering a lot of upgrades to the site as it currently sits now with no existing detention um and Landscaping out of compliance also one key feature that we wanted to stress here which is something we had requested and the petitioners agreed to install is the sidewalk connection that goes from Maple to Westgate that was a pretty important connection um there is and again as you all know westgate's a pretty popular um shopping center and it gets a fair amount of uh vehicular as well as pedestrian and non-motorized traffic there is no direct link to Maple right now so that sidewalk would provide um a nice linkage directly to the Westgate site um they are providing the required amount of electrical vehicle parking spaces that will be installed um compliant on the site they're located on on the west side of that site and um Also regarding parking they are at the the bare minimum of parking of what's required which again is obviously allowed and and preferred in some um instances and as you know and they do have a cross parking easement with Westgate however it's not necessarily needed because they have the required parking um at at the site already but that was an easement that's been in place for quite a while so um really with that um that kind of cons concludes my staff presentation at this time and um as I or put it back to commissioner or chair Mills thank you very much and um Mr KT we may well ask you to share your screen again uh later if when we have questions but if you can um stop sharing for just the moment uh during the public hearing I think that might be helpful be happy to thank you very much so um now I will open the public hearing this is an opportunity for persons to speak for up to three minutes about the Lewis Jewelers retail Plaza site plan public comment may be made by calling 85352 47 and then entering meeting ID 99577 681 1361 City staff will select callers that have raised their hand digitally you do that by pressing star n um you'll be called upon by the last three digits of your telephone number and should get an automated response telling you that you've been um enabled to speak when speaking please move to a quiet area and mute any television or other background sounds so that we can hear you clearly and please also state your name and address for the record at the beginning of your comments um I see that there's one caller on the line if you'd like to speak about this item you can press star nine to raise your hand [Music] we'll give it a little bit of time too in case there's the delay with the broadcast seeing no one pressing star nine I'll close the public hearing and before we enter into discussion why don't we take a five minute is that okay a five minute break we will reconvene at 8:50 e e e I see everybody all squares filled so um I will read the Motions there are two of them that I'll take together okay the Anarbor City Planning Commission hereby recommends that the mayor and city council approve the Lewis Jewelers retail Plaza site plan subject to obtaining the required off-site private storm sewer easement and the off-site public water main easement prior to the issuance of any building permit and the second one is the an arbor City Planning Commission after hearing all interested persons and reviewing all relevant information finds the petition substantially meets the standards in chapter 55 an arbor unified development code section 5.29.18 as part of a retail use this approval is based on the following findings one the proposed use will be consistent with the C3 Fringe commercial District zoning District which provides commercial activities accessed primarily by automobile two the proposed use will not adversely impact traffic pedestrians bicyclist circulation or Road intersections based on the location South Maple Road provides access to the site and the proposed use is consistent with other surrounding uses traffic impact moved by commissioner hamers Schmid seconded by commissioner milstein um as discussed the staff recommendation is for postponement but if there are any questions when we see this again in I think it was proposed maybe in February does that sound right yeah they we and again I requested to a date certain so that commission it it could give the petitioner and staff a a definitive time line but as always again that that was that's a the staff thing I mean it's always open for Planning Commission um discussion as well okay but when we see it then if there's any things that you would like questions that you have or comments in the interim this is an opportunity for that commissioner milstein thank you um so I have a lot of questions and concerns regarding the drive-thru um more importantly it has to do with um just access points and trying to figure out how many cars can fit into the into the drive-thru and what traffic might occur because of that um I just think that we are looking at having um quite a bit of traffic and and because that drive even when quarter beaser was there was heavily used um I see this as being something that's heavily used as well just because a lot of people get that driveway confused with uh the krer drive driveway so not only are they going into uh Westgate but they're also going to the uh Kroger parking lot and I'm not sure if that's going to be super safe so I have a lot of concerns around that um so I would like to get a better idea of how that driveway is gonna or how that drive-through is going to operate and how the cars are going to be queed um and how the parking around that area is going to work because I think that's going to be a uh a major issue that I think we're going to have to sort through at this point I'm in favor of the development uh that's there um but I'm not if if the drive-through is what it appears um that it's going to be I'm not in favor of granting that um special special exemption used for that um the other thing oh and just to bring up uh an item in regards to the drive-thru um I frequent some drive-throughs especially recently with what's been happening with uh the pandemic but similar situations Arise at for example the Starbucks at an arain Road uh right by Meyer that's sort of right on an ARB road that is a somewhat of a similar drive-thru and that has you know where cars are queued up and they are into the main road at that point so that's problematic the other drive-thru that I'm thinking of that's having a similar concern is the bank drive through drive-through for uh the University of Michigan Credit Union on South State Street where the cars are literally parking in on State Street to get into the drive-thru um just because there's not enough room for people to maneuver around that area so drive-through is my biggest concern the second thing is uh that I wanted to talk about is the trash um I you know I don't know if anybody's talked to Westgate but uh having a trash container that's pointing right at the Westgate Shopping Center uh doesn't really look all that great um especially if you are right there at Westgate um and you're looking out into the trash uh where the trash containers will be removed um so just getting a better understanding of what that's going to look like as well um so those are my concerns at this point Thank You commissioner hamers Schmid and then commissioner Clark thought you're gonna say something different about the trash but that's a good point my concern is actually the fact I I like that you've put in this this green park space but then this trash is like right the corner of the park um so besides I think I share similar concerns about the drivethru I think when this comes back I'd like to see a little more detail about everything that commissioner milin just said but um the the garbage right by the park um was my my other big concern I love that this is pulled up to the sidewalk I think we need more of that around town so I I love that this is working to um really activate that stretch thank you go ahead commissioner Clark he so um I hope it's okay if I ask for a little bit of clarification on the circulation um here and I'm just wondering if I'm understanding and reading it right that when if traffic enters on South Maple that they're going to have to cross across the exiting drivethru traffic because it looks kind of like the people exiting the drive through in order to exit or have to cross over the entryway traffic does that make sense or can they kind of clarify a little bit on that we could if you want I mean I could I could bring up my screen share if you want to see the image of that I mean I know then that kind of blocks out uh so hopefully have better luck than L Chang on this but I should um I've been practicing and it works fine every other time so in theory it should did that work see your desktop yep hey yeah take that Chang all right um okay so yes the really the traffic circulation I guess o overall I mean your main concern was I think regarding you had mentioned through this drive-thru and as you can look um so in general though I'll just really quickly this is the another you know the main access drive right here that goes into the Westgate that's the existing drive now and the exist curb cut into the Lewis Jeweler site is about right here or kind of right there where you can see that so they're kind of Shifting that over and they still maintain an access to the rear there um so those that access is the is the same as existing don't do that and then so right here is is the main point of contention I believe which is you can see the two-way traffic is maintained here but correct I mean this is the FL how the traffic would enter here and then obviously yes you would have to cross the traffic entering the site there to just to get to the exit to leave so I I believe that was your AR it's kind of your question correct yeah in that area there the circulation my concern is just kind of the traffic in Westgate to begin with like I have um my daughter loves going to the library there so we're always over there um in normal times but you know walking around the parking lot even when you're in the area you know cars are kind of going every which way to cut across and that that was my only question is if the traffic um pattern around the drive-through I'm not a big fan of drive-throughs I think it's great that it's going to be closer to the curve but then I kind of wonder if the drive-thru negates that benefit a little bit um and just kind of the general walking patterns if people from the sidewalk enter in on South Maple entering people into that Dynamic with the traffic on just kind of if we're adding more conflict points there um but that was just my only concern on that and that's a it's a good point again that that the traffic and that circulation that was that main concern that was identified from our transportation engineer regarding that the cross uh the exiting traffic and the amount of traffic that Westgate generates um you know to and from so that that's actually one of the major concerns with why that drive wanted to be maintained as two way and the new element of the sidewalk there is just something to note you want me to keep the screen up for now or or I can stop sharing if there's another commissioner question and I have a question about that so I'll jump in now and I also think that um I Mr Kerr I feel like I saw you raise your hand so if you have if you wanted to respond directly to that might or maybe I'll ask the question and then let you respond to both of those kind of things together do we have any idea how many cars based on the the Quee right there for showing the drive-thru how big it's difficult for me to get a sense of scale about how many cars can fit in there what if somebody is at the at the window at the building how many like how many cars back is it to that Arrow that's kind of pointed Northeast right here I mean I would so if you can I sorry I'll let Mr Kerr answer as well but I think if you can see across here these are the standard parking spaces parallel spaces right below there um so I mean using that as kind of a guesstimate I mean depending on where their drive up window actually is located on the building and then you also have a concern which is where a menu board or ordering board would be located um on the as well so I mean it looks like probably two three cars possibly but um I maybe Mr Kerr can add to that right now thanks guys um so yeah we we were planning three in the queue there um so that there would be three um I know that there's concern with that and we can lengthen that uh drive a uh to make it longer we can push it Forward more for the for the window and allow for more cars we could probably allow for five uh cars to sit in that queue um when we bring it back we can show that um one of the things that I wanted to to mention um Matt you talked about uh a an easement or a um you know an agreement that that the um rest of the shopping center can use that drive we're not aware of that that's that's not there's there's not been an agreement that we have uh in our paperwork that shows that that property um has to be a two-way drive and we proposed it as a one-way Drive understanding that it was it would be better for traffic circulation but traffic said no we want to main it as to so we would prefer it was a one way and we would prefer that it's it's not uh set up for that Collision if you will that's my only comment I I could say just lightly respond to that um we did when we looked up the actual we got the easement language for the easement that's cited on the Liber and page and it does specifically state for two-way Ingress and egress access but we can um I mean I we can certainly send that back to the petitioner and let them look and and not to say that it couldn't be changed eventually but that was what our interpretation as well as Transportation it says must maintain access to and from through there the libr and page but we can again we can certainly sort through that in detail but I think even and and he is correct that there was originally proposed as one way that was um a big that was a def definitive uh push back from our traffic engineer that absolutely did not want that converted to One Way due to the amount of traffic that goes in through that drive to Westgate and again this is the main if you look up at the traffic pattern that goes up along West Stadium and well kind of where it bridges into uh Maple and West Stadium there this is is one of the main access drives that allows left turns into the site um so and then left turns out but anyway so that but so with the response to that traffic concern is where the petitioners come back with a two-way drive so again and that's where we're at right now for um that's being reviewed I would to to that end like while we while we're talking about that and the safety of the drive-thru because that's one of the standards that we have to think about when we think about drive-throughs I I mean I I I'm not sure to in my mind the one way seemed safer the Q issues seemed lessened by having it one way um and I do think it does get confused the first time I drove to that Kroger I thought that that was the entrance to the Kroger I subsequently learned that it was not and so you know you make that mistake one time and if there's a oneway sign then you realize that um what I'm actually like I'm not so worried about cars I recognize this is a car Centric potentially like there are this is very frequented but this is also one of the most accessible grocery stores by public transportation in the city um and like commissioner Clark like we're often there in nice weather and non- covid times and usually arrive by bicycle and um I and that's like you know that's one of the ways to to get in but I looked at where the bus stops are I confess that I don't usually take the bus here but you could and the bus stops are actually South on South Maple are south of this site just a little bit and so what I worry about from a pedestrian safety point of view with that with the drive-thru is that that is where foot traffic going to the bus stop from the shopping center like maybe Kroger because they're just going to go out the Kroger parking lot but farther up could be using that because it's a straight shot right they're not going to walk to the to the North End of the property I appreciate having the sidewalk by all means but without having a pedestrian access along that South part of the the um uh drive with those cars coming in and out and a drive-thru like that is my safety concern so I'd like to better understand that or to have that looked at to think about like where people are going to go like what the paths of travel are to the bus stops um because I I often see people waiting for like at those at the various bus stops and I'm I don't I don't entirely know myself but they're not gonna they're not going to walk to the north of the property like it just will seem to be as that since that one is closer to those bus stops I think that they will tend to go towards the South so that's my concern over the the drive-through and safety commissioner gibel yeah just one one more thing I think about the the drive-thru and that is even if it's a one way if it cues up in any kind of you know you have a few cars they're going to be blocking the parking lot as well in the interior parking lot so the drive-thru just seems really tricky and through here to me um so it doesn't I mean I don't know if you all have tendance yet or not I know we've had some drive-throughs with banks and things like that where they have a specific tenant the way you made it seem is that you're sort of trying to attract one and so I don't know that that's like an essential part of that I mean that's for you all to figure out but I I just see the drive-thru here as really problematic no matter how you slice it whether it's one way or two-way and two-way just seems ridiculous to me like the crossing of the traffic and the way that in both kind of on both ends of it it just it seems like it's completely counterintuitive um so I I'm like commissioner milen I'm for the development but I think that the drive-thru is a real problem so I would have a really hard time supporting it with the drive through the way that it is commissioner sve yeah I'll just kind of add I'd definitely be interested in seeing the easement language part of it is because if you look at the stadium Maple intersection there is a Westgate sign at the light it's very small and people don't follow it but you're supposed to turn left into Sou Maple to enter into this driveway where people do turn left into Westgate from the turn lanane for Jackson right and so you've got people like stuck at Jackson trying to turn into Westgate while other people trying to go through the turn lane to turn at the light and so if this goes one way we're going to get one less entry point and we're going to get more conflict up at that light going from Jackson where we're going to have more Westgate entry you know Gap there so thinking of like right now it's like the tail wagging the dog about a drive-thru requiring one way to make it safer but in in the context of this neighborhood going one way creates more traffic congestion and issues and risk-taking to turn left up at that other Westgate entry too so the traffic flow of this whole thing has to work in concert and so I can understand why there's probably an easement here trying to get people to turn at that light to manage this as an entry point as a right turn so I'd definitely be interested in seeing that language when this comes back and it's hard for me to support a one way to make a drive-thru work to the detriment of traffic flow for this overall area servic in the community and so that's where even if you can go one way it's because you want to way for a drive-thru not because it's bettering the site and when we look at special exception use there is some assessment into the overall need uh and quality of it so it' be really hard for me to support it as two-way driving into traffic uh exiting the drive-thru and one way thinking about the overall traffic flow in this area so overall the drive-thru doesn't feel like a fit here just my feedback now it's up to the petitioner of how they present it moving forward but uh it's giving them the opportunity for the heads up right now and one last little thing is that there's no sidewalk connection to the patios of the suet 3 so we've got the South Maple sidewalk I'd love to see just a sidewalk going to that patio um because right now it's like you're either walking in the driveway or walking across the grass and so if there's any accessibility issues of somebody taking the sidewalk say from the bus stop to this um I don't see a way for them to navigate to those Suites U without a sidewalk connection any other Commissioners have feedback commissioner milstein Mr Kowalski it would be great if the traffic engineer can be here for our next uh for whenever this comes back to us um so if you can please ask uh uh s get to be here that'd be great yes I appreciate that again we were thinking about it for tonight but there wasn't enough feedback to really give at this point so I mean we're getting a lot from you guys but there wasn't enough for her to really give so yep that's a great point we will definitely do that um one one H follow-up note that was just mentioned regarding that sidewalk to the front Suites um I think the petitioner can also U chime in on this a little bit but there's a pretty big grade change there so I think they would have to add steps because we did inquire about that with planning stuff to at access that and I I think that there would have to be steps in that location um is the architect or uh engineer can you guys North that it should match if they well either way we could definitely have that advice I thought we had pointed it out and there's a grade change issue there there is Candace can is Candace still on she could maybe she could chime in on that corner oh yeah so the the slight generally slopes as you're going along Maple so we were able to make that pedestrian connection at the northeast corner um but even that's pretty steep it's actually it has railings all along it just to make it ADA Compliant um and you can see there's steps on that patio in the Southeast Corner um kind of coming out of the building to get to the patio um for Access so we can look at it again again but if there is any type of pedestrian connection from that patio out onto the public walk along Maple um it wouldn't be ADA Compliant so I guess the question is is it better to have a connection with steps to have a connection or does it have to be ADA Compliant um that's I guess a question for the city I'm I'm sorry Candace you're saying at the southeast Corner this where the hand is now that's what you're talking about yeah yeah so a connection from that patio directly out to the sidewalk would be too steep um to meet ADA requirements um and I think the City generally requires that all connections to the public walk be ADA Compliant so um we could look at potentially putting steps there to make that connection um but there's not a way with the grades to make um just a a standard sidewalk connection work work right there you know if commission would prefer steps we could um again we could request that they can install some steps or and they would not be Ada accessible I mean for me I guess because I raised it right like when I basically try to draw a line of a pedestrian moving around the site once you get to that Southeast Corner you're you're going all the way around the site to the inside entry of those Suites or you're cutting across the grass so like making sure people can get from a public sidewalk onto the site without walking in a driveway I think is the ideal scenario so you know just and it's helpful you know when they come back and do a full presentation to maybe talk through those scenarios too would be great or elevations that kind of show that like what it looks like I mean what actually I didn't realize that there was such a difference between that patio and the sidewalk and it makes me wonder then if whatever I mean it's not a retaining wall cuz now there's a patio on top of it but whatever is up there like what the sight Line is now from that sidewalk or from that from the in andout the driveway to the sidewalk because I think that that's you know that is a sidewalk that gets used so um I think that to that point that might that would help me next time to look at that commissioner abens um there is on uh towards the end of the the second to last page of the site plan review set that we were given some renderings that show that elevation along Maple and if I'm reading it correctly I think the there is a retaining wall like the kind of adjacent to the sidewalk what The Pedestrian would be kind of walking adjacent to as a small grassy BM a retaining wall and than the building uh so but I just encourage my fellow Commissioners to look at that oh there oh whoops page 20 yeah if you're concerned about that it tapers off and that's where it's just like questioning a little bit more of the push and pull of the landscape to be able to slice something in right at the end any other I I I saw that but I didn't it didn't register to me like where the driveway was so I'll go back and look at that um and it's not necessarily that I need a 3D rendering kind of of what it looks like from the sidewalk but I think that just so I mean if you can't pick up from this discussion the for the special exception use I think understanding how that entrance and exit on the Southeast side works like like there's a lot of convincing that needs to happen about this about The Pedestrian safety right there associated with that I think overall like like the other Commissioners I think that I'm excited to see this building I'm excited to see it moved up to the road I'm excited that it's that it's um thinking about parking in various ways and not like tons of parking it's not like a sea of parking working right like it I like that it's on multiple sides so I think that there's lots of there's lots of good here but to what commissioner s said about you know if you know if the one way is only to solve the the drive-thru like that's not that's not what that's supposed to be for so I'm I think that's clearly like you know that that's the area that you're going to need to pay attention to but like if you can't hear that's the area really to pay attention to for coming back um commissioner Lee yeah I I just wanted to I think everyone has really great points and I just wanted to uh actually say I I'm really actually I really like the layout of things um I like how it does pull the building towards the road it helps to slow traffic down on South Maple with the landscape uh kind of buffer on that side so I just want to say overall from a materiality kind of what the elevations look like um I actually really like what's proposed here I think it's better than what the quarter Beast row used to be uh and then in addition to that though uh again the the question of how how I think there's a question about the sufficiency of that stacking Lane um could you imagine it going all the way back uh I had a qu you know in my head I did think about how it fits in with the overall like you know you got the Roadhouse you know kind of got a funky architecture and how it fits in with the other numerous outlots that kind of sit there with I guess Chase is pretty sterile but I I um overall I think the design is great we have to address this Ingress egress issue and then the sufficiency of the stacking Lane uh and I think that that's really but uh overall though I think you guys will do a phenomenal job I mean I have great respect for what AR Brower does you know all across Dexter and Arbor um so I'd love to see that issue of the grade as well as the stacking Lane and the Ingress egress conflict get resolved and then would' love to see that I mean I think this has been in the works for quite some time so I'd love to see this obviously time is money in real estate world so I'd love to see you know that get addressed quickly uh the question I have for staff um would be on the actual application for special exception use does it have to get revised number seven the relationship of the proposed use to main traffic thorough fars and Road intersections it does say there it's a oneway Exodus proposed blah blah blah does that have to get revised and like resubmitted essentially yep we would have them Revis that so again depending waiting for some additional feedback here tonight from the Commissioners but yeah that that's just as simple just to update that to reflect the current layout of what's right what the special exception use if approved will actually Grant so yeah that's correct that will be updated to reflect one of the reasons again we're kind of waiting for that to see what the final layout maybe if this inway 2way or whatever so that they if they need to update it but yes that will be updated so that when you guys vote on this if it's approved it will be approved um pursuant to correct language in the special exception use okay thank you uh and then last question this one's for the partitioner on the last page of the um revised site plan page 21 you guys have a photometric analysis does that usually get um like the analysis does that fit into the larger site in the city as well I see you know it's quite dark kind of on the peripheries just just for my edification um is that done in concert with the existing lights that's kind of like surrounding it uh or is that just kind of independent I like how you're using LED the specs on it but um just a question if that was considered I for safety of like walking all all along the site I can address part of that actually maybe in the petitioner can if they can add something but typically that's only done on a per site basis so they're only looking at their actual site there it's not I think this is where your question it's not we don't get photometric plans in relation to how the other sites are how that lighting is it's only so unfortunately we kind of do this at a peace meal uh you know kind of work is that once one site comes in their existing lighting is all brought up to current city codes and everything but what's surrounding it on the other sites no I mean Westgate although they've just redone some things so they may be closer to being compliance but we just look at each site is a photometric plan to see that that site kind of stand alone by itself okay got it standards thank you for the clarification overall I think I'm I'm excited to see this come to reality so it's not a vacant former quarterb show so that's it for me thank you before I entertain a motion to postpone from uh my one of my fellow Commissioners I'm wondering from the um petitioner if there is a date in the future the the what the proposal from planning staff was February the first meeting in February based on what you're hearing do you think that's reasonable or um yeah we I think we would prefer to come as quickly as possible uh to keep the project moving if there was a date before February we would like to do that and we can meet the time the time frame I think Matt I mean that's that's we only have a few things to take care of and Mr Kowalski from your perspective remind me of I always forget the pros and cons of like having a date certain versus a date unknown um for this yeah well one of the so the first meeting of January would not be available and so the first possibility would be the second meeting um the planning manager had concerns regarding the the amount on that agenda but um but also it this could be scheduled I mean really the concern regarding the date schedule is just to make sure that we have depending on what the feedback was tonight whether planning commissioner was or Planning Commission in general was you know if they would be pushing for more of a a redesign we don't want to do it too uh too quick because we won't have we'll be back in front of you saying staff didn't have time because obviously the petitioner needs um time to reflect your comments here tonight but then again we need time to kind of follow up with that and if there's any major concern concerns regarding if there's redesigns that you know the drive-through Lane adjusts the only problem with that is once you know it's that trip trickle effect if they kind of adjust one thing on the that plan then you know engineering everybody has to kind of go through that long L list of reviews again so the only thing we didn't while in theory it is correct they don't have a lot right now we're just we were waiting for the transportation feedback on the plan but again given what we hear what they hear tonight whether or not they want to do larger revisions to the plan or not dep on on that depends on staff timing after that and their timing to get it back to us um and I know the petitioner would like to go forward as soon as possible but we also don't want to and then you everybody knows we have a holiday season coming in here which unfortunately for better for worse also affects reviewing times for everybody so um we were trying to balance something where I know the petitioner wants to get this addressed as soon as possible but we also don't want to push it where we have something back before you that's an incomplete plan um or that we have to request postponement again but and if we just postpone without um without mentioning a date then could and then it comes before us when it's ready yes and then we could that that's also and we may be able to make again with conversations I'll followup conversations in the next couple days with the petitioner we'll hear back I mean if there's not a lot of major changes I expect to have the traffic review done on the plan that it that with the two-way drive that you see before you here um hopefully really soon um and if there's no other major changes then that could work out fine but if there's other major changes regarding Isles and things like that then we get into that ripple effect where engineering might have to look at again and Landscaping and so forth I'm willing to entertain a motion from a commissioner unless there's more discussion before we commissioner milstein I move to postpone to February 5th just a minute commissioner milstein February yeah it should be February 2nd sorry looking at the wrong year second say we don't meet on Friday nights come on want to put us back in 2020 did you we might as well start meeting on Friday nights there's not a whole lot happening it's it's true it's true um the so the motion has been made second it is there was is there anybody who would like to Second it um seconded by commissioner s discussion of the proposed motion to postpone this until the the first meeting of February seems realistic to me personally like and it gets us on our agenda so that we don't have ridiculous amounts of things on the agenda too it's also for the you know the petitioners benefit that we're not here all night is it a question how do how do the petitioners feel about that date uh I guess I'd like to hear from you guys what you think about February 2nd well we we would like to be there in January um because I think that what we heard tonight um I think we have a I I think we could we could say we have a direction that we're going to have to go to to get approval for the next uh and it's not going to take a whole change of the site plan to do that so if there's any way to get us in January it would be great um that that's our that's our feeling and I guess then I'll the question that um commissioner milstein why February would work better if if they can make minor changes that would help to address all of our Collective concerns uh um is is there like a particular reason that you were thinking February sorry I if you could elucidate on your thinking there sure it's based on what Mr Kowalski was saying that you know if there are major changes to the plans it has to go through all the city departments um so being that we're also now middle of December and pretty much the rest of December is shop because of the holidays re realistically you know with the way the City Works I you know the last thing we want to see is you know people watching at home are expecting this to come back on February 2nd and it doesn't or if we move it up and make it February or January our second meeting in January and we can't meet that date you know I I think it's better for uh to give staff plenty of time to review this as well as the traffic engineer here uh plenty of time to review this especially if they are going coming if they are going to be coming back with a drive-thru thank you I'm going to defer to your guys's you know expertise I'm new here so I I just want to make sure to you know keep the petitioners in mind you know time time does matter quite a lot so I just know what that means so uh so I I'll yield um thank you I may for a moment go ahead yes yeah I think it's obvious that we just need to delete the drive-thru that makes all these concerns pretty much go away and doing that would certainly make this thing reviewable in January to be ready for your second meeting in January because old Traffic Engineers concern is the drive-thru so there is no drive-thru basically there is no concern and the change is that CID would have to make to accommodate that are very minimal I I could say that does see sorry can I yes please I mean that does seem realistic if that is the direction at the petitioner want to go I would uh tend to agree I hate making promises on City Review times but it it would be just a my I mean if they eliminate the drive-thru uh again that does eliminate the ripple effect of changing plans I mean they can more or less eliminate that lane and put parking there put grass there and there's no more reviews so that does change the that changes the equation to uh to commissioner milstein milstein's uh Motion in my concern which was Express that what Mr Brower just said does does change all of that now whether or not you guys it's ultimately up to the Planning Commission of course to to set that date for postponement but um yes that does change significantly the amount of time staff would probably need for review commissioner dish and I just just want to that sounds really sensible um but I do think the concerns about the trash being next to the park it would be good to not that that requires major engineering but to remember that and then there is the decision about you know whether you install an escalator to be ADA Compliant for the uh Southeast corner and I am kidding [Laughter] if I may one other thing the the the trash area is the exact area that it's been for West Gate and or for the quarter beastro the Mexican fiesta whatever that was in Mountain Jacks before that if you can some of you remember back 40 years ago but that's where it's always been so it's nothing new or different to any of the tenants at Westgate other than this one would be actually a much better location than they have now in terms of the construction of the existing dumpster screen on the site well it it will be now it is required to be brought up to code the one that was there previously is not to code this one is screened properly with Gates that have to be closed and things but but yes we will put that as a concern that um will be noted as well I might chime in that since the speed of review depends largely on whether or not that drive-throughs there and how much engineering and review that takes if that Pro potentially just leaving it open-ended and letting it see how F quick it gets through the process um doesn't seem in my mind to cause any harm and so if it if they're able to go we won't I feel like it doesn't make sense to bring it before us if it's not ready like having this three times just seems silly that's no good for anyone so if um that it gets brought before us when it's ready and if that's quick because you know the controversial thing has been taken care of and you figured out what to do about you know the couple of other items then great and then if not then um as quickly as it can come I think would be my inclination rather than tying us to a particular date commissioner so I'll just like I think we we stay for typical practice to put to a date especially when we have kind of community input and involv so that we're putting together a date when people are listening uh I don't know who's you know watching on the TV or streaming or whatnot I mean there could be 40 people figuring out the outcome but um since nobody called in for public input uh and we haven't received any letters I I feel I feel comfortable and I'll I'll leave this to commissioner mil's um proposal but uh since there wasn't too much I'm not too concerned with an an open-ended date from my side for that reason Mr milstein there are four people watching us on YouTube right now so not a multiplier of 10 so I'm commissioner hamers go ahead does it need to be Ren noticed if we don't have a date certain and is there like is there any sort of issue with like the amount of time that we would need like would that potentially delay it even further if like the petitioner puts everything together and then they're like ready but there's not enough time to Ren notice no there so there is a time with the ren notice but that's it's months it might be like six months and we're not going to get to that point so we would not need to Ren notice it because we had the public hearing uh here tonight um it'd be one of those items that again Planning Commission could open up additional public hearing continue the public hearing if but that it all the issues were addressed tonight I mean there is no public hearing so you would not need to it would not be Ren noticed we would not need to Ren notice it even if we don't have a date even if we don't have a date correct unless we're talking again is if it's six months down the line then yes but we're not talking about that kind of time per period we're talking about weeks um you know maybe a month here so yeah no that that but that is always a concern right again because there's certain limitations on on staff uh the scheduling just based on the limits of of Public Notices but the second that's why I say the first meeting well we wouldn't even notice it either way but um yeah so I'll stop talking but answer your question no there's no consern okay thank you and then I don't want to bber the point on dumpsters next to the park understanding that that is where the dumpsters have always been located but I just don't think I mean it feels almost like a nuisance to have a dumpster with smell next to something that you're basically saying is like a public good as a public space I just don't think people would necessarily use the space if it's right next to a dumpster so it's not really like the visual thing for me it's more just like like from the adjacent property it's more just like the fact that you're locating a dumpster next to a public space any other comments about the proposal which is to uh postpone until the 2nd of February um Mr kski let's do a roll call vote on the proposal to postpone so again this is to the February 2nd Date correct to the February second date because there I've not heard any motion to amend that I make a motion to amend that I think what we have to do because it's already been moved and the Mover has not changed that I think we need to vote it up or down and then there can be another proposal if it is unsuccessful to a different date commissioner milstein since I moved it I would be open to whatever commissioner Abram has to to a potentially to a friendly Amendment depending on friendly amendment to postpone to a date uncertain sounds good and it sounds like commissioner s was okay with that great so now we are moving to postpone to a date uncertain whenever you can get back to us reasonably um commissioner GI brandle discussion of this yours muted within reason in terms of our agenda as well because none of us wants to stay up until 1:00 to be able to get you on the first January meeting I know time is money but it also is you know difficult for us if we're up past midnight because we have six agenda items that are all big and beefy too and so I just want to put in we have limits also in terms of that so you know if they can get it in you know and and it's that second meeting in February and and we can stay within reasonable hours that's fine with me but I don't want to stay up past midnight doing it just to be able to get it in to January I guess I just want to put that on the table we don't know what you you had intimated um uh Mr kski that one of those meetings was really full I can't remember which one was it the first one in yeah yeah so if there's room on the in the second one that that's great I'm all for that I just don't want it to be a huge pylon and I appreciate that again I I ultimately it is up to the planning manager his called whether and I'm not entirely aware what's for the 15th but again we we have this we want to get it addressed we don't like things hanging around any longer than than we have to but again we know that you guys have concerns petitioner has concerns Staffing but we will do our best to get it on as soon as possible let's vote on it I think u based on the discussion I think we can probably do a Voice vote that's okay on the PO postponement uh although if we postpone actually let's do a roll call just because if we postpone it then we're done um discussing it so go ahead with a roll call vote of the postponement to a date uncertain to re this thank you commissioner aons yes commissioner dish yes commissioner so yes commissioner Lee Yes commissioner Gib Randall yes commissioner Mills yes commissioner Hammerman yes commissioner milstein yes and commissioner Clark yes okay I is postponed to an uncertain date but as soon as possible we'll see you then but it will be in the new year so happy New Year will thank you very much thank you all right we are done with the new business and on to other business um these two items won't have public hearings uh um because they are effectively Communications to council so the first item 10A is an update um of response to city council resolution R20 d260 which is the site plan review thresholds Mr Kowalski do you have a report for us no not really I mean I'm here for I can answer some questions um what really as uh chair Mills had indicated these are really update memos they're meant to communicate the status to city council these uh as you know we've had uh the the requirement part of what council had originally directed is to kind of have reports back at different stages so this one would be reported back to council before the end of this year so I'm also available for any comments um it it's the same with the next communication as well really um these they both have the same intended effect so um yeah that's really all I have but again I I can answer some questions I may not have a lot of the details but I can certainly take notes and get get a respon resps back to you and as a reminder for all of us this is um the communication that was shared with us two weeks ago um Mr Leonard during his staff communication gave us a draft of that and it was also circulated later today kind of as part of the packet so um so that's what we're the the site plan thresholds I'm going to read the motion and then I saw commissioner dish so then we'll be in discussion um the motion is this annarbor City Planning Commission hereby recommends the following update to City Council on resolution R20 d260 and summarizes planning commission's intent for proposed amendments and then it's attached to the document moved by commissioner milstein seconded by commissioner abens we are in discussion commissioner dish would you like to start just a a couple of quick questions um would the so the idea of adopting an F threshold would that would would it be possible to this I'm I'm thinking about this in relation to the work session that we had on adus would it be at all likely or possible that that threshold would be generous enough that you could actually do an Adu without needing a full blown site plan and I think some people might see that as a good thing and some might see it as a bad I'm just just asking to clarify that um and then the one other thing was I would have asked this earlier in the day in private and I'm just going to go ahead and say that I couldn't quite understand from the way it was written on the on the two add-on Parts where it spoke about planning a commission approval of byrite site plans and my assumption is I think I'm interpreting this right from what I understand from the previous drafts we had presented that the idea there is that there would be that that we're talking about recommending um some projects that would only have to clear Planning Commission if they are by right and not have to go on to council the way it's written it's a little confusing because it sounds like not even go to Planning Commission but I don't think that's what's the intent I think the intent is that Planning Commission make the decision on certain byright site proposals and I just wanted to clarify that um so those are my two questions okay that second question first that that is correct I mean um yes as it was meant for Planning Commission and not but we'll make sure that that's that's clear um the first question regarding the a the adus uh the threshold so your question was really um it does this remove the required the threshold for an Adu for a full sight plan um is there well okay so the idea here yeah maybe I I'm sorry if I if I wasn't clear the idea here it looked like that to expand the development activities that would be exempt and one approach to doing that would be to set a threshold of f below which you wouldn't need a sight plan review right and so I'm just asking would that threshold be generous enough that an Adu could conceivably fit under it am I making sense yes I I think I think so and I'll add maybe additional Commissioners too but so so the eth so the adus that when we when we've been mentioning the adus commission and Council those for the residential areas so for like the single family and and two families so these changes that are before you here do not change that they they don't have any effect on the the Singler family uh the single family and there are the separate set of AD Adu revisions that will be going forward so what these would be because right now um these are dealing mainly with the site plans for the you know the larger projects that three units and above so single and two family do not require site plans at any time now the adus do have a a process that they go through which is one that we've been trying to condense over years but it's not it's not the same as the site plan thresholds so it is kind of a different process so this itself would not have any effect on the adus in single or two families um so they're kind of it's it's another Avenue that we're looking at is the Adu revisions but that's separate from this so I hope that helps does that answer your question and and Commissioners if I missed anything on that please let me know it's a great question any other feedback or edits to the document before we vote on effectively advancing it as written to city council I'll just say I think it reflects um what we've discussed and I think also importantly it encourages us to evaluate and consider things knowing that this is the first step there's more work we're giving ourselves a whole lot more work by forwarding it but I think it's also our opportunity to ask Council to weigh in and if there are things the council effectively that tasked us with this is not the council that is before us now and so um commissioner dish since you will be on that body that receives this you are both forwarding it to you're forwarding it to yourself effectively but I hope you know going forward if there are things on here that are higher priority in your minds um or things that aren't aren't priorities that that would be good feedback for us because you know our work plan is quite full and also to highlight that the two things that are enumerated at the end were not within our remit but what we heard a lot as opportunities um that again so that I'm I'm happy that they're in there but also KN where the the the council feels um we might focus our efforts initially would be helpful um I think we can take a roll call vote on this Mr qualy okay uh commissioner aons yes commissioner dish yes commissioner s yes commissioner Lee yes commissioner Gib Randle yes commissioner Mills yes commissioner Hammersmith yes and commissioner milstein yes and commissioner Clark yes yes okay thumbs up also work commissioner Clark sometimes we have to do that so that's okay okay item 10 B um we're getting lots of communications off to council this is the c1a C1 a zoning District analysis um and response to the city council resolution Mr Kowalski is there a a presentation or anything on this one no I have I have the same report kind of as just um kind of the memo before before you he tonight so no I don't actually have a report to give other than that and again I'm available for questions and comments all right um again there's not a public hearing on this but uh we did have some comments earlier about this um so I'll read the motion uh the city an arbor City Planning Commission hereby approves the following update in response to city council resolution R20 d267 and summarizes Planning Commission intent for proposed ordinance amendments moved by commissioner milin seconded by commissioner s you guys are fast tonight um uh discussion commissioner dish yeah again um a couple of questions that I would have tried to ask of you earlier in the day normally so I didn't waste time but um so I I wondered what was behind the removal of Premium eligibility and was that actually in order to set a height cap um because I know sometimes premiums mean that you get to go higher than normal and so I was curious about that and then also just based on the some of the feedback that we're getting um I I sense that there will be concern raised that any portion of the site within 300 feet of a residential zoning District could go as high as 10 stories I sense that there will be concern about that there's going to be concern that we keep these as live zoning designations anyway and I think that there's a reasonable question as to whether or not these won't Simply Be supplanted by T1 when we finish T1 um and these may never even come into play these may not come into play in the next year so this whole discussion may be moot but I just wanted to raise the first thing just as a as a question I didn't understand which I would have asked you during the day if I had done that and the the last one just to voice the concern that I think I'm hearing from constituents about height okay um unfor so the the first question you said removal of the green elements was that the no it's removal of Premium eligibility the premium so right so I I wondered if that was an attempt to restrict height because when we when we uh you know when a when a developer says well I'm going to do X number of affordable housing we say oh you can go X number of floors and so I just wondered at the motivation for re removal of Premium eligibility also because some of the criticism that we're getting of these zoning districts is that unlike puds um once we offer density by right we can't extract concessions like affordable housing am I putting that clearly or in okay uh yes unfortunately I don't have an answer um I I I was not involved with the this the development of this the memo and the study behind it um I don't if other Commissioners that have been involved with the process could and I don't have an answer for you uh commissioner dish but I I can definitely get I will we will have an answer before and we can report that back to regarding um why that the premiums and that removal but unfortunately I don't have that right now I wasn't the main staff member working on that so I apologize um I don't know if other Commissioners have anything to add regarding that but I will get or will be able to get a communication back to you that has the answer because it's a good question regarding the premiums my sense commissioner dish is that having been on orc which looked at this a couple I mean it came before us right as a whole before you were on commission so um uh we kind of talked about it a couple times at a working session ultimately came we didn't have tons of discussion about it because we thought like uh we didn't we didn't have we we thought we should give a quick response we didn't necessarily see this as so broken and I think that's reflected in here that there's that there are that there may be an element like this typology something that we don't want to entirely throw out um but the discussion on the premiums was I think both that fa like with a premium doesn't always come additional height but in some of these districts there is not a limitation and that's actually one of the concerns is that there's not a height limit as there is in the D2 and so putting those things together that was providing some additional protection is my recollection of all of that and to your second point I think actually like the last two bullets in my mind go together and are under like um the one helps make it a little bit clearer um that if you want to be 100 feet tall you have and you're you're adjacent to a residential district if you're adjacent to a residential district you now have to have based on the multiplier that's in that second to last bullet you have to be 100 feet set back from that setback line so you so even if you are right next door in order to be that high like for every foot over 30 feet you have to move back so maybe it's maybe it's 70 feet then if I I did the math a little bit off um but this is providing an additional layer of protection over that and again the idea is that this is borrowing from what we have in other neighboring districts right so we're not recreating the wheel here but also that we know that this concern over unlimited height potentially it's not it's not often used and developers often when they're proposing resoning or when we seen rezoning to one of these classifications have volunteered a height limit and so that seemed not controversial and to hopefully quell some of the concerns is my recollection of those discussions and I'm seeing some nods from commissioner milstein but commissioner s is also on orc so she can add in where I was had off nuances I'll just yeah like the premiums was the uncertainty especially in neighborhood areas the premiums only apply to D1 D2 and these designations and so to remove it from this it only applies to D1 D2 which has a clearer boundary where the boundary of this is designated following you know the campus area so what it did was for any neighboring especially residential by removing the premiums any Resident that could be next to this zoning designation they know the density that's going to happen on that site there's no possib ability to go denser or higher than those two limits so I think that was it too because increasing F all of a sudden you're seeing a lot more on that site than what is zoned for but premiums are still by right if you do this you do that so I th that's why it's was just like eliminate it because it's less uncertainty I think that's the only other kind of thing I'd add about the premiums but commissioner aons hi um I wanted to just get a little Clarity on the process so this evening what we're doing is we're voting on a memo which is an update to city council and the and in a way we're not committing to anything we have a we have a list of things that we are we've said we might consider but we're not kind of locked into anything is so the reason I'm asking so I'll just say this to is there there are like details that I would like to discuss but based on communication we've received the the um you know community members who've called into to us but my sense is that tonight is not necessarily the moment to Hash that out because what we're doing is we're essentially just agreeing to discuss this further in in the coming year but I'd like some just affirmation or confirmation I guess that yeah I think I from staff's point of view that's exactly correct is that really this is It's just meant to be kind of an update memo is that this is what Planning Commission we've been working on these are some of the areas that we want to explore but it's by no means they're not code amendments they're nothing like Yeah by agreeing I I we can understand the concern like just by accepting or voting to pass this communication on doesn't mean you're agreeing to any of these things that are in here it's just really saying this is kind of what we've come up with over the past uh year or so that we've been looking at this this is our update and this is areas further that we're going to explore so you're correct and it's not committing or committing you or any planning commissioner to anything really so maybe I just would like to say I I support kind of just uh voting for the memo but I do think I I just want to make sure that when we bring this up for discussion next year we do take the time to go through the points that are being raised um in the communications that were're receiving and kind of address those concerns which are like height relative to D2 or um affordable housing as we're talking we're kind of hashing that out right now I think that's helpful um and G of how to um what we think the appropriate criteria for evaluation would be in when considering whether something qualifies as uh in a rezoning petition so um I don't want to kind of hold us up tonight I don't think it's appropriate for tonight but I do want to just maybe go on record saying I hope we have time have time to have that um conversation when we do talk about these in the future commissioner mil sorry Mr Kowalski I cut you off though did you have something to okay now commissioner abens um so part of the reason why I think it's good to send memos back versus us actually taking the next several months to come up with this plan is because there's been uh a change in city council and so what we don't want to do is we don't want to work for the next several months on something um and then find ourselves that city council voted down because things changed so um because you know for example at our last meeting we talked about edus we worked for months and months and months on edus by the time it got to city council they voted it down and we spent so much time when I personally I like the idea of sending memos so that we can get some feedback from Council so that we know where we stand because our work plan is already long enough so let's work on things that are going to be productive versus things that we're just wasting our time more or less so yes if council is still on board with all this and uh commissioner dish I hope that you'll get us feedback um you know within next month or so so that we can figure out what we need to concentrate on um so that we're not spending time having a conversation about something that's really not going to go anywhere just because I know we have way more pressing items on our to-do list right now um that I'd like to get to versus something that's going to go nowhere maybe just can I briefly respond so thank you that's very very helpful context um is is there something in the memo that we need to say that where we kind of request feedback or is that already written into the kind of mechanism there's nothing in there that kind of formally says that but no there there isn't but they will we will get feedback from commissioner BR Brett Will and yeah we will have feedback from from the Council on it okay that sounds great thank you commissioner milstein by no means am I saying that we're wasting time looking at these things I just want to make sure that we prioritize what we look at um and there may be other things like Council thinks that we should be working on versus some of these items yeah that's that's a great great Point commissioner Stein because we do you're right I mean the work program long so these kind of memos provide that kind of touch base with council at various points to let them know exactly what was said whether we're going right in the right direction or things need to change commissioner dish so you're also asking really for a little bit of an indication of priority and so if there's some overlap between the issues that are raised uh the concerns that are raised raised around these designations and uh T1 Council might you might want to know whether Council would like Planning Commission to really you know work on this and get c1a and C1 a r right or work a little harder on T1 and you know put you know put this one you know obviously we're not going to but the issue is that maybe we can address these issues of density adjacent to residential through another way um rather than trying to refine this these zoning designations that might be out moded if we move forward with T1 is that I'm not I'm trying not to um I'm just trying to get a little bit of clarity about where the what the choices are that that you would or I I I feel like it would be useful for Council to prioritize but to prioritize one needs a list of tradeoffs and I'm asking a for a little bit of guidance on it um that if it's possible but maybe that's not appropriate to ask for and if not that's okay I would I would withdraw that question I think the basic tradeoff in my mind is Staff time and our time right there's only so many hours in the day so I think that that's the you know and actually I'm commissioner abon I'm really happy that you raised this point because act the way this ends this is stuff that like was in our packet this week but we hadn't looked at it the way this ends it says that we do that we will explore the the final bulleted list of four things and anticipate um presentation for change you know ordinance changes by April 1 I wonder if that's a if that that does not suggest to me like that were asking Council to call us off or say like go forward and so I think one of the questions that I would have back to Mr Leonard um is whether this is indeed part of our if that's how it's structured in our work plan and that we anticipate being able to get to this and all of those other things or if this is one where closer to what commissioner milstein was saying is like give us some feedback Council like do you think these are these four things are okay I would also suggest though that to commissioner abon's Point like this is not this is there are things Beyond this list that PE that we have heard people ask for right that you were talking about digging into and some of that is what is the original intent in the language of these districts and a lot of that that the things that we're talking about here on this list are not going to solve is where our master plan calls for this specific District or where it does where it doesn't call for this District um that is I think that this concern over whether this is an appropriate District to apply is going to come back and back and so actually one of the the critique that I had of this is that I remember perhaps one of our working sessions where we said like we're not ready to scrap this until we look at the master plan again like we think it's okay but but really before we determine where is where is an appro district for it like we need a review of where that might look and so I recognize that that's not on in the cards budgetarily right now and so maybe that's why that's not in here but I that's the thing that I kind of feel like is missing is to say like maybe it's kind of between the lines about this evolution of where campuses and that but it it does not NE it's not necessarily tied back to the plan but but I can given having read through the communications that we've gotten that is a and the and the basis on which we rezone this the concern is not over the existing things that are Zone C1 and C1 a it's about when we rezone people say this is not what's called for in the master plan and so that and it's what element of the master plan are we talking about right and is it the so um I think that that's going to be a continued concern and I wonder if it wouldn't be wise to at least flag to council that like from planning's perspective we we see that as one of the challenges going forward that even this list of four things is not going to solve all the problems commissioner s yeah that's how I read it is like this is a two-step communication that there's we're we're sending a memo before do additional work on the harder part which is about questions of master plan and placement and all those things that requires a lot more staff time the four points that we're looking at really kind of Tidy Up what this district is and I think are very feasible and reasonable ordinance changes to accomplish by April 1 um without losing the intent of the thing um while addressing some of the the concerns that we're starting to see um um but to commissioner milstein's point this gives us a checkpoint um to go back to council and say these are the bigger issues that we're seeing is that something that you want to pursue now that we've highlighted what they are because when this was brought forward to us it was a different form of council directing this hearing different things that what we might hear so we want to have that checkpoint to have the conversation of you heard one thing we looked at it we're see seeing this instead are we on the same page are we on a different page how do we move forward is it a priority to move forward or are there other similar things that we should be looking at so I feel comfortable that like it balances those two we can take some some smaller actions because we think it's appropriate to keep up you know as an available tool in our master plan but there's bigger issues and we want to have a checkpoint point before we spend a lot of time on what might be a big issue or what might not be relative to council also weighing in on what priorities are so it does a twofold is how I kind of read into it and so I like for me even with this I feel like those four last bullet points are feasible action items and very specific ones um that we might get you know input back from city council don't do those but otherwise we're prepared to do them if the feedback is yes this sounds good so commissioner abon I wonder if it would make sense to just propose an amendment where the um the last sentence before those four bullet points currently reads this is proposed to be accomplished in the following manner that might be revised to say um uh like okay I'm not going to get the words right the first time but you know ways to achieve this might include but are not limited to the following list those bullets and then maybe the last paragraph would could be amended to say to actually explicitly request um feedback from Council and take out this hard April 1 date um but yeah I would be interested to hear what others think about that possibility commissioner milstein I'm 100% on board um especially with that hard date as I think about it April 1st in all reality uh we have a lot on our plate uh and there and in also in all reality we also only have three working sessions before this date um and three orc meetings before this date um there's still a lot to be discussed especially depending on the feedback that we receive from Council so I definitely I'm in total agreement of removing that date um and you're changes uh commissioner abon's are great um even though it's the first draft it was a great draft muted you're muted shoot no you're fine so you could thank you the that's what you were saying I hear that that's a motion to amend that would be seconded is that fair I make a motion to amend seconded by commissioner milstein um discussion on the amendment which would um not limit the potential changes to those in the enumerated for list of four and strike the certain date certain at the end commissioner dish sorry go ahead commission or Mr was trying to make sure sorry that I got uh it's part of the wording exactly that is kind of not limited to I mean I think that was kind of the main uh Point you're trying to get across for the the first change was that you wanted to include kind of those four but it's like not limited to just those four it could be other ones well maybe if commissioner just has additional language you want to add to that or no I just wanted to actually I felt like we should read read the amended language okay yeah that's v on it um so instead of saying this is proposed to be accomplished in the following manner uh my Amendment proposes that it would say this may be accomplished no wait hold on what did I say um accomplishing this no something about may include but not limited to but I need help remembering how I how I phrased it um we propose the following yeah but I wanted that little you know includes but is not limited to following this this may be accomplished in [Music] um oh if I may inter um th this is proposed to be accomplished in the following manners including but not limited to removal of is that that's fine yeah so so the phrase including but not limited to is yeah including but not limited to and then I was proposing to leave the four bullet points as is and amend the last sentence I didn't propose specific language but I can try and do that now um I would uh instead of so instead of saying with anticipated presentation of ordinance changes blah blah blah I would say um pending feedback from City Council on regarding this memo or something so this is after the comma rather than with anticipate it's pending feedback from city council correct instead of feedback Direction yeah would it be helpful to outline Direction on the two kind of Parts the four bullets and the two four seven bullets above or just ask for direction overall I don't know I think overall or or or leaving it on leaving it vague allows them to provide feedback on it or Direction on any of it in reality actually now that's looking at this and the way that kind of Lisa laid it out the first um sorry commissioner s laid it out the first seven bullets right like effectively what we suggest if you numbered them let's say one two right all we're really doing is addressing bullet number five that's there are a whole bunch of different things that could be done we're saying number five is the lwh hanging fruit that may take away like a lot of the heartburn but it's not going to solve this and so maybe I mean I think it's important that does not come through we know that but that I don't think is coming through here and so I kind of feel like we need that and and what we need to say to council is effectively here are the four bullets that you can do to address number five but maybe number five is not the right thing like and we don't think that number like doing number five alone is going to solve the whole problem there's a lot of other things that could be done and I think what we really want is feedback on all of it do we want is that fair Direction on all of it which seems to me like we're going to have to edit this a little bit more and that we probably shouldn't be doing it on the fly right now at 10:15 but um commissioner so I mean if if we just leave it open-ended I guess that's where we leave it open-ended and just say direction to all of it the benefit of having a council member on Planning Commission is to relay that sort of filter to it um to kind of unpack it more in the discussion in city council or we could be more explicit about these things are not specific ordinance recommendations we have yet to um resolve into you know recommendations is it something that city council would like additional effort towards and in what priority so like we go that far maybe yeah it's like we take another day to look at that or we just say look at it all and commissioner dish relays all of this discussion I'm open either I'm just opening up the conversation of a couple different ways to go commissioner milstein and then commissioner dis there was kind of a question to you if you want to answer it um so and for some reason I can't find it right now um the uh didn't we didn't the original motion from city council ask for a response by the end of this year I think so I I don't think we have an option of I think we do need to get back to them uh by the end of this year just two weeks away and we don't have any additional meetings so unfortunately I think we are going to have to do this on the Fly and I'm all in favor of sort of leaving it open-ended and having commissioner dish deliver the message to city council uh with the memo yeah yeah so I'm I'm I'm looking again I hadn't I didn't go back and relook at the memo but it's an extremely it's an extremely broad like the the first half is really broad so um I would interpret that what this memo is asking for is are you interested in us further exploring bullet points the the last four bullet points and translating those into ordinance in some amount of time and then there was a we had a very broad ranging discussion which uh includes a lot of other things and do you want us to keep talking about those things um and develop some ordinances develop some like more tidy fixes I mean but I think the expression that I've heard from commissioner so is here's a tidy feasible fix that helps provide some security for people who who have concerns about this zoning District but it it really doesn't reach the very Broad range of concerns that have been raised about this but do we need to reach that broad range of concerns by fixing this zoning designation or are there other ways that we could go about that that might be more a more fruitful use of planning commission's time I what I'm yeah I think yeah I right I think we want to we don't want to launch a giant thing on Council either because that can go till two in the morning so um but I do so but you know but I think this is a great you know this is an update right this is an update this is what was asked for we have a great set of Tidy fixes that people can say yes or no on and then there's a request do you want us to keep talking about requiring mixed uses do you want us to keep talking about how much the city has changed and is if you want us to have that conversation which I think we do want to that conversation is this the venue for it or is there another venue for that conversation I think that's what you're asking for so I think I can um because the the yeah I think commissioner Mills called my attention to the fact that there's definitely a distinction between the seven and the four Direction on the four is straightforward Direction on the seven is Broad and so um I will communicate that great yeah and the in the and I think where this all originated from is we're talking about what to put after the comma in that very last sentence um because that's what the kind of the the motion before us um Mr Kowalski do you have where we left it there we go um well I the first part which is you above the bullet points you want that that summary how we left it or which part are you saying after discussing about taking out the date but I think it's described above are the proposed amendments that will be explored and considered by the Planning Commission pending direction from city council right that's yes so that's after directly after by the city council pending Direction that's directly after that comma in Planning Commission correct so the whole last part of that sentence with anti presentation that's gone it just says pending direction from city council right and and the way I would read that is the Planning Commission is asking for direction immediately on the four because the four are the proposed amendments right and then there's a whole another piece of this memo that we can also give direction on but those are not proposed amendments those are pretty big action items and it would be helpful to hear whether this is the venue to cons continue those action items or whether there are other projects that might better address those action items so do you want another sentence or are you just going to verbally communicate that I'm gonna verbally communicate that great unless you guys want to make another sentence yeah thank you for calling my attention to that thank you commissioner s all right so we have the proposal to amend this which would add including but not limited to before the bullet list of four alter that last sentence after the comma to Simply pending direction from city council any or more discussion on those two changes to this memo all in favor of the amend of the amendment this is not for the whole thing to forward there can still be discussion this is just so particularly newbies know kind of what this is this is just for the amendment um we'll just do a Voice vote so raise your hand or say yes yes yes I see everybody's hand so there can be no one opposed no one opposed okay so now the motion that we has before us is amended so it's it's the the motion is to forward this memo that we have now amended and other discussion of the amended memo all right let's vote and be I think we can just do a Voice vote on this one too all in favor raise your hand or say yes yes yes yes yes there's commissioner Lee okay um there can be no one opposed because I said everybody's hand so it is approved it is it passes okay thank you um let me go back to the agenda we're in item number 11 which is public comment this is an opportunity for persons to speak for up to three minutes about an any item of Interest public comment can be made by calling 877 853 5247 and then entering meeting ID 995 1367 City staff will select callers that have raised their hand you do that by pressing star n on your phone um staff will call on you using the last three digits of your telephone number um as usual please move to a quiet area mute any background noises so that we can hear you clearly uh please also state your name and address for the record at the beginning of your comments and the two people on the line have their hands raised caller ending in 534 you'll have three minutes to address the Planning Commission hi this is Tom stalberg again 1202 tror Street um well I guess you've already passed something I wish I could have helped you along before then um I'd make your job real easy I would uh scrap the list and scrap the uh the two zoning categories all together uh spend your priority time on uh Transit supported development instead um there's only been two uses of these you know maybe c1a in 20 years and C1 AR R in 50 years uh the c1a was turned down and C1 R was approved but both were inappropriate um there were some things in the Garnette the c1a application that made that a non-viable application uh it starts to strain some other issues like conditional zoning but that was a non-legal conditioning zoning that was um proposed for that um so it's a good thing that it didn't pass it would really had the city in in significant Jeopardy and would not have stood up in court so what do we do with c1a and C if they've only been used twice or attempted to be used twice and and inappropriately let's just get rid of them you have no loss there but you've already passed that moment so I think what you're trying to do is you're trying to make something palatable that it's fine where it's left alone where it currently exists it's small Lots so you don't have to worry about the F pushing the high high height limit anyhow um and and they Urban core areas and that's why the premiums are for D1 D2 c1a and C1 because they are Urban core areas so you can leave the premiums there if you keep them where they belong then you solve the whole problem so I think the real issue here was not to try to make them palatable so they could be spread everywhere it was to caral them so that these things which could become not palatable elsewhere you know there specifically C1 AR you know there's all these small locks so the F can only get so big but if you let it spread to elsewhere where it could be Big Lots then all of a sudden you get into the height issues because of the F so you wouldn't have to put the fixes on if you just Corral these to where they really belonged in the first place so you still are kind of stuck looking at that issue when this comes back to you where do these really belong uh and that's you know that's probably the biggest issue and that solves the most problems but you've uh you've send it off to council that's a done deal you passed the motion and I know you want to get by the end of the year so you've accomplished that um but as we look at this further I'd really like to provide a lot more input on um why it really isn't appro in appropriate to spread these past where they were really intended to do uh and I urge you uh in the time between now and when this comes back to you after direction councel to read the documents that we provided to read the actual lawsuit filing to read the November 2017 letter from Susan uh freedlander which includes a report from a previous uh from a prior planning director to Planning Commission there is a wealth of information in there and it is all conclusive that the these do not belong to be spread outside of where they belong which is a very limited area thank you thank [Music] you caller ending in 556 you will have 3 minutes to address the Planning Commission hi this is Ralph mcke can you hear me yes we can I'm an 1116 r I have a similar take to this uh that Tom did but from a little different perspective I I think the original direction from Council if you go if you looked at the or were at the meeting that that this was sent to you from the direction was pretty clear figure out how to restrict these or get rid of them and somehow in the initial discussions and the initial comments from staff it took on in a completely different direction which was more like how can we expand these to use them and still make them palatable that's exactly the opposite of the direction that was given and that's what's causing you the heartburn here in terms of how to figure out how to deal with it because the original Direction has has not been followed and the the the point really is if if these these cause all sorts of decisional problems and and Zoning twists and turns if you take them out of the original area where they originally intended if you try to make them fit other places you run into all sorts of problems which you've correctly identified and been told of others and if you go back to the original Direction you can cause or solve a lot of problems and I I got to say the last bit of the discussion that's one of the most confusing discussions that I've heard in a long time about what to how to Grapple with it and I appreciate the the the problem but it's sort of a self inflicted problem and if you want to prioritize you know you'd be a lot better off getting rid of that problem there is however something that you that all of the materials and all the thinking that you're doing will be very productive and that's because virtually all the issues that Tom and I have identified are front and center when you're dealing with the transit uh supported or Transit Orient or T1 or whatever you want to call it all of those many of those issues are front and center so thinking about the issues that you're doing will be very very helpful and and so I would encourage you to do what Tom just indicated which is to read those documents which will give you background which will be totally applicable to your other problem which is going to be your priority going forward as as I understand it so that piece will be will be helpful I I I have one other sort of more a little bit lighter but maybe not that light uh comment about the process and what you're using your time for I remember at the first or earlier council meeting uh a council member dish waving the book about the endless meetings and and and all that and and that that's light to some degree I'll try to keep it that way but you guys spent 35 minutes talking about what date to to to move the the uh Lewis Jeweler's site plan review too you spent 35 minutes on that I just want to let you know that I'm not sure about the use of time if you want to prioritize and keep your meeting short thank you thank you very much I don't see anyone else on the line so um I will close the public comment period and move on to item number 12 which is commission proposed business is there any commissioner milstein I'm going to keep it very brief and this is for M Mr Kowalski to take back to Mr Leonard um one of the items that was added to our uh communication uh late today was a letter from uh the village of Barton Hills saying that they are embarking on a master plan revision and also stating in there that they are planning to make revisions to their master plan and one of the things that's happening right now is the lower toown area Mobility study um and it's very close to where the village of Barton HS is so I think there's got to be some communication from the city in regards to that that that study is happening because I think we are going to want that study to be a part of their Master planning process and I don't know how that communication works but uh Mr Kowalski if you could just take that back to Mr Leonard um and if he can address it at our next meeting that'd be great thank you yes I can I mean we have the the ability to comment obviously that's why put it out there so yep I will mention it to him and and we can um update you on the next meeting of how that communication will go forward any others it's not really um proposed business as much as I want to thank City staff for stepping in tonight and taking on roles uh so MIA Kristen Matt and Chris filling Mr Leonard's big shoes um and Mr Leonard if you are watching us speedy recovery um I hope you're sleeping and not watching us but just in case um but also like legitimately we are I think we're super fortunate to have such a professional staff who can do this um so thank you thank you we do what we can but I wish I could have answered more questions for you tonight but but thank you for the note yeah um anything else also I won't see you until the new year so happy holidays and we'll see you in 2021 um because I think we're ready to move for a motion to adjourn moved by commissioner milin seconded by commissioner abon all those in favor please say I or raise your hand I I that's everyone we are adjourned have a great rest of e for