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yeah shoot she's got it here goes comer dishes into adams but it's battered right out and the chargers appear to have some control over this game now stanley dribbling in cooney with the terrific defense stopping her up top there's the screen on anna west by morgan stanley krieger passes it down low to gorilla gorilla contained throws up another shot and it goes in with that shot with from guerrell the pirates have slimmed this lead down here's one of our players are tying their shoes here yes wilson is tying her shoes she needed to lace it up real quick quick timeout called by the official score is now 22 to 17 with 4 42 left in the second quarter uh the chargers look like they're getting some rhythm going on uh cutting through our pirates defense making some easy shots i agree and the pirates have really not scored that much now i mean there's cummer once again the ball batted away uh pirates need to find an answer to that and here goes that oh i believe they let a travel get away there they definitely yeah that was a bad mess that was a travel right there yeah but no worries as you can't control the officiating so coons throws in the basket gets the ant or no that was grill grill throws in the basket uh gets the end one and it's now 22 to 19 pirates and the chargers are making a quick comeback here the pirates better stay in this game if they want to win 4 23 left in the quarter grells free throws off target here goes cooney dribbling down the court and you can hope the pirates are looking to find an open basket here as they need it desperately here goes wilkson dribbling in good bounce pass to cummer comer not quick enough cummer throws up the shot and there's a good shot by cummer great shot by connor there we go and that makes you wonder why she hadn't been shooting her three wide open threes there maybe she's just scared maybe she doesn't want to hurt her team or make him mad but no you start you start to think maybe it's a little bit in the game plan too you know maybe coach had something to say about some threes before west with the good rebound stanley applying pressure but quickly told to go back comer with the ball again i it appears the chargers are on or tighter now wilkinson passes to cooney guarded by stanley here goes cummer head fake dribble pass into anna west west passes it to wilkinson wilkinson for the three it appears to be long cummer down for the board cummer gets two points great board great great board great score by uh cummer cummer makes up for a few of those turnovers she had just a couple minutes ago it is 26-19 with uh 325 left in the second quarter and i want to take control of this game they're gonna have to continue to make the pirates uncomfortable because when they opened this quarter they applied a lot of pressure and it made the it's uncomfortable and it does seem to catch up a little bit it does seem like the power or the chargers i mean i'm sorry uh the chargers aren't making their way they are passing their they're just getting through to our pirate defense and uh i think we're getting efficient with the ball i think coach matt barker for the chargers figured out what they needed to do better and told his team drew up a few things that they needed to do and it appears they are now doing better than they were it's a great job by the north decatur chargers and this has been such a fast-paced game only three thousand the game won by the pirates and two by the chargers and there haven't been many shots thrown up tonight not as many as you would expect from a such a tough rivalry here and here we go krieger at the top of the key throws up a three but misses bowman with the rebound as nobody blocks her out and there goes bowman with a jump shot bowman is looking pretty good tonight isn't she son she is she's been able to get those baskets when the chargers needed them that's tipped out by bowman oh no that they called it for the chargers here looks like bowman might have tipped it into wilkerson and just got the ball for the uh chargers here we go 250 left in the second quarter until halftime 26-21 pirates lead bowman with the ball dribbles left to the top of the key cooney knocks it away cooney going down for the fast break throws up a shot there's the two points what a layup by cooney what a steal buyer actually i mean just saw the ball right in front of her knocked it away such a good steal there here goes stanley dribbling in using that arm for creer with the ball dribbles in goes for the basket gets gets denied by anna west grace i mean it's a great play by anna west for sure she's not letting any easy shots get up right now no she is not that's something we saw against rushville she really just battled away any ball that she could proved to be proved to be a good essential part of the pirate team let's get another steal here and molina wilson goes in for the layup but goes high jenna foster gets blocked that should have been effective well i could hear the smack from over i could too but sometimes you miss him a little confusion here as the pirates don't understand it's taking the ball out west has taken it out passes it into cooney cooney passes it down the west west posted up just misses the basket there should have taken her time a little more if she had it yeah she's got to take a second to realize where she's at instead of just throwing that up i agree there so krieger has the ball for the chargers at the top of the key dribbles down open lane west tries to guard there's a wire there's another easy basket by the chargers just just a wide open lane for krieger to take that he's got to be able to rotate a little bit quicker than that if she wants to stop those easy buckets yes he does claudia sims checking back in here in a minute cooney for three just often the essential players for the pirates tonight are not hitting their three-pointers as they should be that's that's proven to be a little bit of a difficulty tonight that we're gonna have to work around maybe just starting to drive more or whatever but here we go just a another steal yeah got at least two or three by now she does she's driving in there's a foul wilkerson goes up strong and gets the gets the two point shots here one thing i've always noticed noticed and she's always been pretty good at drawing them out she just goes right into the person without any hesitation just go straight up and a lot of times that proves to be a foul call those fouls are always usually turn into some easy buckets so that's a great job by melina wilson we got it's 28 to 23 with a minute and nine left in the uh half with another timeout from i believe the pirates took this one got a little over a minute left in the first half here pirates are up by five 28-23 yeah so back to the action here both teams walking back out on the court wilkerson will shoot too her free throws the other night against rushville saturday night were very good i believe she only missed one or two let's hope we don't jinx her here now appears i did as she misses the first one a little bit of a jinx there you never want to do that to your own team no matt you live and you learn wilkson once again with the shot there drains the second one sim's coming in for wilkerson hearts looking to match up with the chargers players as they got a few taller players in than they did earlier stanley with the ball at the top of the key guarded very tightly by taylor cooney krieger dribbling with her right hand sim staying up quick with her cummer drops down for the defense krieger passes in foster kicks it way neither stanley or cooney have had a break yet i believe and they've been going at it this whole entire first half they have guarding each other tightly really just giving it all they have it's a great matchup between those two guys and guyson yep guys into the game for the chargers bowman taking the ball out of bounds for the chargers see oh grell throws up the shot does not go in here we go cooney with the ball and you would think the pirates game plan here is to hold till the second half but unless they have an open layup i believe they're not going to shoot off the referee for some reason a little confusion here pirate fans not happy with that call i think cummer believed it was tipped but the referee didn't see it so she just let it go out of bounds and it ends up being another turnover on her all right yep pierce that's what happened cooney guarding stanley tightly as she has been the whole game guys with the ball sims on guys guerrell now gets the ball but the help defense is there and the ball's batted away but the chargers get it back here comes the screen nope stanley does not use the screen cooney's still on stanley it appears the chargers are going to hold the ball for the last shot unless kun oh stanley gets denied there at the basket grell goes up oh foul by cummer guerrell will get two two three shots here from the line cooney's just playing absolutely great defense against stanley right now and yeah i agree and with 6.9 seconds left here in the second quarter the pirates might get one more chance to get a bucket let's see these free throws for the lady chargers one is no good pierce the chargers are back on defense trying to stop the pirates from getting an easy fast break bucket here they only have bowman down low and there's the second free throw sunk by guerrell let's see what kind of shot the pirates get up here before the end of the half if they can move the ball just once oh cooney gets into trouble he's gonna hold it throws the ball away and we'll see what happens at halftime here what simpson's game plan is and what barker's game plan is such such a close game here and you hope the pirates come out on top here if you're a pirates fan if you're a north fan you hope the chargers can come back we got 29 to 24 at the end of this half and it's it's been a pretty good game it looked like uh after that first quarter pirates were looking like they were dominating the court but then i don't know what happened after a short timeout just seems like please welcome your friends community high school pirates tonight your privateers have performed to lose control i know what yeah [Music] oh [Music] [Applause] [Music] everybody get out of control [Music] music [Applause] that was our greensburg pirate tears uh with our halftime performance still got about 6 minutes and 30 seconds till we get the second half underway and what are your thoughts on the second half here peyton uh well one thing that went well for the lady pirates in the first half was they were clogging the passing lanes and they were getting a ton of steals and getting transition buckets and the chargers gonna have to stop that if they hope to come back in this game jalen uh you can you can just tell that uh it seems like greensburg pirates are just dominating on the boards or just um like you said with those two big uh very tall ladies uh up [Music] chargers have proved to be someone not mess with us they came back into this game very quickly um the pirates here are just trying to push their lead open open even more but they they have been struggling recently as they've been getting a lot of turnovers and a lot of missed shots but they have been driving the ball very well the drive has been what has saved the pirates into winning or into being up in this game right the now decatur county farmers mutual insurance and one thing the pirates might have to watch for is madeleine bowman as she has been proving to be an essential player for the chargers tonight she has really been pushing forward and driving to the basket well getting good looks at on the basket here getting good looks from the three-point line pulling up hitting some shots um and another person to watch for if you're the pirates is ella coons as she has some good size and appeared to know what she was doing down there down low against the pirates yes it sure does seem like uh guerrelle uh girl has been kind of just dominant for the uh lady chargers wouldn't you say yeah i'd say so she's been pushing into the basket well driving well drawing the fouls well doing whatever really went well for the chargers is when they're able to control the pace of the game and keep pressure on the pirates that's when they're able to close the lead but then when they let that up when they let up and stop doing those things the pirates turn around and take even in bigger league yeah i agree i agree and the pirates here you know west needs to continue to be big down down low continue to get those rebounds atoms down low needs to continue to get those rebounds and cooney and wilkerson and foster need to continue to drive the ball well and hit those outside shots right now it appears the only outside shot we have hit is foster she hit a three-pointer i don't know what simpson's game plan is but for me i would look for the pirates to take a couple more of those open shots and hopefully make them i would too uh comer for the pirates can't forget about her she has i believe four points uh she had a layup and a jump shot for the pirates um very very young she's only a freshman and hadn't hit her full potential yet wouldn't you say oh i would say so she's got three more years to turn into a great player she's already playing well-deserved minutes for the varsity team so it's only up from here i agree i agree and one of those other one of those other freshmen carly adams uh such a such a great player i believe she really uses her size to her advantage and when she's guarding somebody she makes sure she stays tight on them make sure they don't get by her and if they do get buyer the pirates have great help defense tonight that's another key topic for the pirates it does seem like other than just a few uh a few little breakdowns it does seem like the pirates of defense has been pretty pretty dominant throughout the night yes it has been appeared to be motioning that she had ice in her veins let's see what she has in store here for the second half absolutely um still warming up here uh for start of the second half we've got around two minutes left with a score of 29 to 24 pirates lead the pirates you would hope are going to come out very strongly in the second half and really just push up this score against the chargers but the chargers here looking to come out strongly and start the second half as they finish the first half just finding the open lane going in hitting the open shots and that's basically all they can do to be the pirates they have to beat the size that the pirates have that's an essential thing that they need to work on tonight is really beating the size all right here come the lady pirates back out they took a little bit of an extended break in the locker room uh you know that doesn't mean anything bad though they just hope to come out and cushion the lead take the win and i'm sure simpson set out everything that he needed them to do and as he usually does i'm sure he went into great detail about all the improvements they need to make for the second half here and we can only hope it goes up from here for the pirates we got a 29-24 to start this uh second half we got about a minute left here in this halftime there is a warning as we speak yeah we'll have to see uh what adjustments we had uh coming out into the second half and same thing with the lady chargers we'll see if any more the greensburg pirates get the senior minutes tonight uh got a few of them in there at the beginning of the game but then they were quickly subbed out it's just part of the rotation and hopefully they can get some more minutes yeah i agree um the seniors they really they came out strong and the pirates appear to be coming out with a different line up here as they did when they started one thing i do want to talk about is the lady pirates next year because with all these seniors going out it will be a big question of who fills those roles next year uh yeah i believe cummer can step up and fill that role um we've got we've got adams and we've got foster um and i'm sure there's other players that will improve immensely before next season absolutely it does seem like we are the lady pirates are still like quite a young team so we'll have to see how how we're doing in the future yes but we will lose one key part our size we will lose anna west but we will still have carly adams who is who can develop into such a great player she has so much potential left uh here we go second half underway cooney passes it to foster foster on the right side of the wing it appears the pirates have switched up their game plan here and are going for the driving pitch wilkinson pitches it out gets fouled there welcome really a little bit of traffic there yeah got a quick reach in foul on her uh anna west is going to take out the ball and pass it in starters for the pirates let's have are anna west taylor cooney uh jenna foster molina wilkerson and adams there's west with two points as cooney had a terrific pass down low that's the start that you would hope the pirates would have and they proved to do it and anna with her size if she can become a better back to basket player that would be huge because she's just so much bigger and if she can get those shots up and start making them no one will be able to contest and here we go the pirates tip away the ball but the chargers grab it krieger with the ball up top krieger dribbling down with her right hand gets fouled west with a big foul good look to cut her off there but it didn't work good sportsmanship by both teams there as the chargers helped west up each team pick up a quick foul within the first minute something we didn't see in the first half the first half there were only three fouls i believe and here we go ball is inbounded to stanley stanley with a count on her cooney guarding stanley tightly krieger with the ball now wilkinson up up up top tight there goes west with a steal what a good steal wilkson is just gone she's gone straight into the basket for the two points the speed on wilkerson i don't think anybody from north can really just match it she's super quick with the ball and efficient with it and cooney tied on stanley once again just really giving her all she has here goes wilkson on krieger foster on bowman there's a little size disadvantage there here we go out bowman throws up the three but it's off the side of the rim that's an easy rebound for west as cooney brings it back up that's something to wilkinson wilson drives in again to west west gets another two points for the pirates what a great great job by west by just getting that board that's what we like to call the barbecue chicken frank west right there and here we go quick time out by barker for the chargers it is uh 35-24 uh with still 6-17 left in the half or i'm sorry in the quarter pirates took a quick 11 point lead right here they came out firing on all cylinders it does seem like pirates came out quick and fast uh they try to stay efficient quick with the ball and it seems like that's uh might be a game plan that jason simpson brought up in halftime and it seems like it's working for him molina just has wreaked havoc with her defense the steals and the easy buckets on the other end uh she of course is a senior who's committed to ohio state to play softball next year but she's very well-rounded in every sport she plays yeah that's true athleticism right there she's just such an athlete um runs in the blood a little bit her yeah older brother miles of course was a varsity player great basketball player and she's got a little sister who hopes to play one day i'm sure i'm sure yes chargers inbound the ball on their side of the court look to bring it up taylor cooney and morgan stanley still going at it they've been guarding each other pretty much all game here we go stanley to krieger krieger to gorilla grill dribbling with her right hand skipping and hopping wilkinson gardener tightly grill picks up the ball pirates up tight on defense west up on krieger defense breaks down bowman misses the layup and there's a jump ball down low chargers and pirates fighting over the ball it appears it'll be the chargers ball here that's a few times now i've seen the pirates give up inside position to the chargers and it didn't convert for the chargers but they've got a lot of easy shots going up because of that sure that's once you want to have back great feed by krieger yes i agree and stanley's up top with the ball screened by bowman cooney runs straight through the screen almost knocking over bowman here we go wilkinson up top with krieger gets screened by guys guys krieger krieger to stanley stanley goes down gets it better than that to take it in again here we go there's there's a charge called cooney lowered her shoulder just a little bit too much for the officials to not call the charge not always just lowering the shoulder there it's about the defender having positions yes and the defender did have positioning there it was a great job by bowman giving up her body to take the charge a little bit of a confusion going on here i get it figured out real quick simpson not so happy with the call it appears [Music] parker calling the play from the bench for the chargers oh simpson disagreeing with the referee a little bit on whether the defender can be moving or not in the in college and in the nba once you are moving you are no longer in position to take and there's another foul called another foul called by the officials and just i don't know just didn't appear to be a good good foul to call there uh just really west was just guarding her going about her normal thing there and here we go foster on bowman gets screened by stanley wilkinson quick guarding krieger here krieger dishes it down low to bowman bowman goes up misses the two points the chargers have got that high pick and roll going on and they've gotta look for the roller a little bit more because they've had a few open shots so they've passed up here goes foster for three air ball that happens every now and then it does even to the best players look to get it up there next time and you can't let that shot your confidence either that's the worst thing to do yeah exactly you can't let a shot ruin your confidence a comer looking to come back into the lady pirates guerrelle just throws off the ball and gets the foul called i'm not sure yeah i don't know if i can i don't know about that that's wes was straight up west appeared to be straight up to me and it was just a bat sitting down appears to be very frustrated i would be too substitute coming in for the lady chargers here goes gorilla makes her first free throw comer walton in for the chargers [Music] this is jenna walton's first minute of the game here for the lady chargers she had minutes in the jv game i saw earlier maybe they're resting her for the second half and guerrelle sinks both free throws that puts the chargers down by nine pirates up 35 to 26 with four minutes and 30 seconds left in this quarter cummer comes back in for the pirates they hope to correct her turnover adam's with it three people on her and decides to pull up looks like the chargers are out here just clamping down on this defense yes i agree and they're really pressuring our guards down or forwards down low and there's oh bowman just off the front of the rim guys goes back up no foul called it appears there was but now the ball is knocked out by the chargers and the pirates are back with possession pirates opened the half with a quick 11 point run and now it's slowed down a little bit they only have one point since then and the charge is only one bucket in total since then here goes cooney passes it to cummer comer dribbles right skip pass to cooney cooney looks passes it back to cummer comer to foster at the top of the key foster down to wilkson wilkson drives in gets the two points for the pirates what a good move by wilkerson 37-26 uh with 338 still left in the half or or the quarter i'm sorry oh and their fall oh they call a blocking fell there but i thought stanley just slipped a little yeah she just slipped a little bit this official doesn't appear to be very pleased with our bench uh simpson may have given him too much year here there ref appeared to not like it well in that situation the defender has the right to their cylinder and it looks like stanley was looking to run into taylor's cylinder there yeah just went the wrong way yep here we go cooney appears to be a little further back now she does not want to draw that foul once again stanley drives right by the baseline to bowman on the baseline and there's a three for bowman it seems like bowman could just be anywhere on the court she seems like she's hitting him from the three range and she can be down i agree she's just hitting it from anywhere and that's what a good player does so the pirates really need to watch out for see they're leaving cummer wide open on that wing they're not treating her like a true shooter yes and wide open right now foster to adams adams to cooney cooney for three cooney drains the three-pointer for the pirates and here we go 40-29 pirates bowman passes it into coons coons goes up for the two points gets the two points nice drop set post hook there here goes cooney back up the court dribbling fast passes it to foster foster passes back to cooney cooney to comer comer back to cooney cooney looking for the drive not there foster with the ball passes into wilson wilkson playing as a low player today misses the layup as she drives in a little bit of contact there there might have been a foul but looks like the chargers are playing a 2-3 defense but uh stanley is staying on uh cooney tight the whole time yeah she is she's really gardner and here's a little bit of a mismatch here foster against bowman bowman just rears back and shoots the shot gets it in that's her sweet post fade right there yeah here we go cooney dribbling up with her left hand to come her comer dribbles with her right pass it to wilkson wilkson back to cummer cummer does not take the shot passes it up come here to foster foster to cooney a little bit of surprise molina looking to take over anna's role while she takes a breather she's getting that ball in the high post and passing it around yes she is and here we go foster passes back to cooney foster has a wide open shot takes another three oh just barely misses just off target there adam reaches around gets the foul oh a foul and the pirates have six fouls compared to the chargers one you have to wonder if there's any bias going on here adams knocks away the ball from coons coons pass it to stanley at the top of the key stanley goes for the three-pointer no good adams tips it cooney gets the rebound cooney appears she's gonna ditch it yes she dishes it but she completely misses the pass [Applause] tough scene here for the pirates as they are now only up by seven points with a minute 17 left in the third quarter we're in store for a very entertaining fourth quarter if it keeps up like this chargers looking to get the offense going a little bit here oh wilson tips away the ball but stanley gets it back bowman with the ball again at the top of the key pass it to walton over on the right wing here goes bowman on cooney stanley at the top of the key looking to run the pick-and-roll drives to the left with the ball at the baseline here dribbling bowman with the open three-pointer don't want to leave her open walton nobody blocks out walton and now the chargers have another three-point attempt but they miss it wilson grabs the rebound kills going down the court gets up oh off the top of the backboard there she was expecting a little bit of contact you should tell by her body language oh she's looking to get the steal forces a pickup now the chargers are pressured here uh the charges get across half court 20 seconds left in the third quarter the charger is looking to get a shot up here pirates have to play tight defense there's cummer on stanley down tipped by foster what a good tip by foster oh tough shot by luke not a good scene here as corral drives draws the end one i'm pretty sure that is their second and one on the game i believe so as well yes one thing i've seen the chargers do a little bit is when they drive and they're looking for the pass they're not even acting like they're gonna take a shot so the pirates know it's coming every time and that's what's causing a lot of these turnovers yeah with us seven seconds left in this quarter it looks like the chargers have cut the lead back down to five uh with this and one pending and there's the lead down to four for the chargers and the pirates have seven foul so the chargers are now in the bonus uh wilkerson drives in no foul called wow no foul she wasn't very happy about that one she was expecting a foul call on that one the chargers had an 11-point deficit to make up there and now it's a four-point game 40-36 going into the fourth year pirates got to regain that control of the game absolutely and the pirates just to not be pushing as hard as they can i think they need to put pressure back on the full court again that that proves to be their fast-paced game and what they need to do pirates play fast pace the chargers slow it down a little bit so i think the game plan going into this quarter the last quarter of the game i think simpson will put pressure on the chargers here to let's see what they can do with the ball one thing that's hurting the pirates here a lot is i am cummer's a great player but when she's open on the three they're not respecting her and they're just bringing another defender down and that just creates more havoc absolutely and it seems like the chargers with that uh two three uh zone defense it looks like it's working for them they seem like they're gonna keep stanley out on cover the whole um just keep coming from getting an open bucket let's see if the pirates choose to switch the offense a little bit with that zone going on absolutely and if you're comer i i mean i don't know what they've been told in the huddle but if you're coming and you have that open three it can't hurt the pirates to take one every once in a while i can only benefit them because she's proved to be a good shooter at rushville she i believe hit she hit a three she might have hit two threes against rushfield she had a heck of a game against them um and appears i believe she's 100 on her field goals tonight is she not i'm yeah i believe so and here we go cooney has the ball in the right wing pirates slowing down the pace of the game a little bit cummer is guarded foster with the ball at the top of the key passes to cooney on the right wing cooney over to cummer on the left wing here we go foster up top with the ball at the top of the key cummer for three off the back of the rim and you can't blame her for taking that shot that's something we are just saying not at all and west looking to check back in for the pirates it appears wilkson kind of knocks the ball away from bowman or bowman just lost control a little bit there but the chargers recover it stanley down on the baseline right side cummer really giving it all she has in there that's going to be an important violation that is good good defense by the pirates there down in the corner and trap commerce did what she was supposed to do when the ball was dead she got right up on her opponent and guarded them very tightly and it appears wilkson will be taking the ball out for the pirates uh running some sort of box formation wide open wide open three for wilkson just missed it and she appears to not be very happy with her shots tonight down for the charges here see if they can get an open shot run some action down the middle of the lane she drives to the right we're one minute into this quarter brings it back up top for the pick open stanley to bowman bowman drives right bowman to walton walton to stanley stanley goes down wilkerson with the ball gets it there's the foul called on the chargers it's like we got a loose ball foul on uh i believe that was a good call because she went right underneath she did can't one call finally goes to pirate's way tonight here we go cooney to foster foster with the ball in the right wing wilkinson fumbles it away but it should stay pirate's fault no it does not stay pirates ball see it was off of wilkinson there and here we go ball already back in not a lot of scoring going on in the first part of this game sure isn't no uh we're a minute 30 in and nobody has scored yet all the coons oh oh bowman gets it tipped away by wilkerson and grell just went for the ball i don't let that go out of bounds i don't think she saw i don't think she saw it tipped i mean this is just a testament to both uh both squads defense am i right like i mean we've been uh almost two minutes back in this uh fourth quarter and it just seems like nobody can get it in nobody can it's wilson as she swings the ball to cooney just yeah that was a bad west west needs to come to that ball she needs to come to that ball and squeeze it tight but she does not do that and the ball gets stolen away um here we go stanley up top dribbles down takes the three-pointer no good and that's a shot you might not want to take here this close of game wilson just goes into bowman and there's the and one for wilkerson big play by her right there broke the ice that they had going on there like we said she's always been great at getting those uh easy fouls and that you know easy fouls turning into easy buckets yeah i believe moon has been to the free throw line the most out of any player on the court tonight and maybe other than guerrelle gorilla's been there quite a few times as well and wilson sinks her hand one shot and timeout by jason simpson full time out uh we've got a minute to spare here so let's talk about the defensive matchups tonight um i mean no one is really outmatched the only mismatch i've seen a little bit is west and who who is guarding west now well they've had a few different people on here they've been trying to figure out what the best way to go about her is they had coons in the first half yes i mean i believe that was the best matchup just because of the size i agree too yeah they also have they've had bowman on her a little bit uh but they just can't stop the rebounding no not at all and it just seems like uh with both sides both sides of the ball they've just been they've just had great defense uh both teams so we'll have to see how that plays out for the rest of the game but right now it's looking pretty solid you know especially in this last quarter here uh we've we've only had three points scored by the pirates and that's it uh no points scored by the chargers this quarter and you can hope the pirates are trying to keep it that way and those three points man they were just they were just off of tough uh tough shots so very close game for the chargers and pirates here as the chargers are down by a deficit of seven points the 546 left in the half left in the game and here we go the chargers will inbound the ball stanley gets the ball dribbling up court it appears cooney will put pressure right at half court cooney really focusing on her hips here to make sure she's not moving cooney tips the ball away what a good tip bye cooney really stopping the flow of the motion here great active hands by her oh yeah terrific and cooney she's just she's sly on defense she wouldn't think she'd be able to stick her hands out as she does and really get that movement that she does but she is just very athletic the two guards for greensburg really they've been at it all night and cooney i believe she's going to grace college on a basketball scholarship so that's that's good news for her yeah you can see her when she's defending she's looking right at that ball waiting for the opportunity to grab it yeah there's a trucker's missile layup and pirates get the rebound krieger just nearly missed that layup off the side of the rim adams with the rebound gives it up foster going up the court here dishes it to cooney cooney with the ball on the right side of the wing and there's offensive on west looks like we got a push i don't know how much i'm not sure either but i mean she's just that much bigger that she's gonna be able to push him around easily no matter what and west once again in foul trouble so we're trying to save her for the end of this game in case it's a close one she looks she looked to be demanding the ball out there but i don't know if that's much of her role on this team i'm not sure uh here goes stanley to bowman on the right side of the wing bowman goes for the open three drains it bowman with that shot that is a crucial shot for the uh chargers in such a cool game and the charger is only down four now i'm sure the coach is happy with the way they're playing right now i'm sure he is too uh it just seems like bowman all game has been just dominant for the north decatur charter she's on her back tonight really she really has and the thing is for the pirates they've they only need to hold out for a little over four minutes that can be a difficult thing to do but the pirates as long as they can just put up a few more points here and there and play their good defense that they've played they will come out on top of this game but if they do not do so and they fall apart a little bit and have some defensive breakdowns i'm kind of worried of the outcome of this game really uh we're just under five minutes here and this is gonna be a very interesting five minutes very interesting uh our largest lead on the night i'm pretty sure was just about 11 points and it just seems like uh no matter what grindr does north decatur just seem to be shrinking that lead they just keep trickling back in there don't they absolutely and with how close of the game it's been it's surprising to say that there's only been one tie and that was at four to four and the chargers haven't had a lead tonight absolutely not but it it doesn't seem like we should count them out anytime soon no no way way too close of a match up to be called out and foster with the ball now on the left side of the wing skip pass over to cooney a little bit of an eager pass there but gets it off cummer with the ball at the top of the key dribbles in a little bit but passes it back to foster on the left side of the wing foster looking for the pass passes it back to cummer come here back to cooney on the right side of the wing cooney back to comer or comer to foster foster plants passes it back to cummer back to foster once again and good good ball movement by the chargers and there's a foul by stanley as she goes for the ball but contacts the body of wilkerson a little bit of a change for the pirates is moving uh cummer from the wing up to the top of the key to try to combat them leaving her wide open yeah yes it is absolutely like you said it's going to be great ball movement i don't think they're going to go for a shot unless it's easy i agree and the pirates that's the only thing they can do right now and there's an open three for cooney and she just off the front of the rim she just has not been connecting tonight with her shots chargers come up with the rebound and stanley slows it down once again as she's done a lot tonight and here we go cooney on stanley very tightly once again just not letting her get any inch of space foster on walton here oh there's a nice skill by the way with the steal she has an easy layup going for and she gets it there's two points for the pirates that's that speed we've been talking about over and over tonight we're being a dead horse at this point north decatur has to and there's another steal by wilkinson left-handed gets another basket big points for the pirates 47-39 quick lead taken by the pirates those are two great big buckets by melina wilson she's done it over and over and over again tonight and north decatur doesn't have an answer for it she's proven to be a horse tonight in this matchup almost another turnover right there jumps the gun again almost another turnover there we go stanley to bowman and bowman at the top of the key no shot down to coons coons oh takes out fakes out uh adam's there we got a six point game with three minutes left they seem to get be getting away from coons a little bit later in this late game you would think that uh they would feed the ball for her two or more you would think so and cummer's back on that wing spot where they leave her will come or take the shot no just a head fake and pass it back to foss you're not really doing much with the ball at all she's gonna have to drive or something to pick up a defender and it appears the pirates are just slowing down this game to the point where they can have it under control under their control and the point where they can keep their six point lead here north decatur they're not even slowly backing up waiting for the pirates to make a mistake waiting to jump the gun here comes walton up on cooney cooney passes the ball as the count starts on her walton back on cooney here goes comer with a wide open shot does not take it wilkinson drives down travels there's a travel by the pirates that's a costly mistake right now they weren't even able to get a shot and that's just one of those eager things that you sometimes do towards the end of the game no biggie there as the pirates defense have proven to be a horse tonight and i'm sure they can stop the chargers here on this drive cooney just over the half court line guarding stanley the ball gets back now we have foster on stanley as cuny is screened oh a little bit of shove off there and then there we go wilson on bowman and it's still my tail bowing careless with the pass cooney goes in gets the no foul and there's the foul i was waiting for that call i thought the rights missed a very obvious call now on here in the corner [Music] and cooney one one to make her free throws she really puts in the time and knows the perfect angle just to shoot it there's there's just my point proven just a beautiful free throw straight in no rim even touched she's almost automatic at the line and here we go cooney with her second shot that one appears yes that one is in once again and repeatable motion makes it easier to make those yes it does and here's simpson calling a 30 second timeout and while we have this time out we want to remind everyone watching that we will be streaming the girls basketball game that is home against batesville on friday night the game start time is around 7 30 i believe and the pirates are going to take on batesville and hopefully come out on top that's a big rivalry game too yeah big rivalry than this one exactly batesville has always been our biggest rivalry and you know we're going to try to take him down friday night and i believe the pirates have the will and have the want and have what they need to do that you come out of the timeout break here we go just about 146 left and west still on the bench in foul trouble and here's some pressure on the chargers oh cuts her off cooney cuts her off but there's the foul called cooney's been at the hip of uh stanley all game and cooney really just going all out i'm not that cool trying her best not to foul but here we go the chargers are in the bonus and they're going to shoot one on one if stanley makes the first basket she will get another one make some substitutions here for north decatur [Applause] number 32 morgan stanley is one-on-one so if she misses the first it's whoever gets to rebound and she makes it she gets another shot and that is off the backboard adams with the rebound falls down but passes to cooney before she falls down cooney dribbling up shaking stanley off oh she crosses stanley over and knocks her down oh wilson at the top of the key cooney with the ball passes it to comer comer with the wide open shot but does not take it cooney the pirates just appear to be moving the ball as they can so they can oh there goes wilson with oh just barely misses it and there's a ball it stays with the pirates and the chargers not happy with the call getting moment to fall over right there in this moment of the game it was and if you're the chargers you're kind of wishing that was an over the back there on adams yeah here goes the deep pass to cooney the only inbounds we had and it appears the pirates are just going to hold the ball until they are fouled quick over she dropped there we go adams with the little buck oh a little bit just a little five foot shot there but misses it molina made a great move there to get by and the chargers appear to be moving the ball quickly now moving up court quickly they're saying she was juggling the ball there wilson goes through the swat that's not something you want to do here there goes foster with the ball messes whoa and there's there's a double dribble as she tried to pass it and passed it to herself the ball got hit as is coming out of her hands i don't like that call not an eight-point game uh chargers hoping for a miracle here with 45 seconds left in the game they have to hit some quick threes and stop the pirate defense cooney guarding stanley very tightly bald guys on the right wing or right baseline there goes krieger yes krieger makes the two-point basket see if they foul or they wait till they get across half court i don't think stanley's going to be able to stop cuny from bringing it across and there's a foul on stanley and here we go there's a foul by stanley and stanley fowls out of the game with 22 seconds left that shows her true team heart and trying to help her team the best she can when they are down six here no they're down they're down six my bad it is forty nine to forty three with it across half court and there's another foul one foul by walton on cooney are the pirates in the bonus yet yes they are in the bonus and you know stanley didn't want to take that this out but there was nothing she could do you know it's got to be on her teammates to know that she can't take another foul and they got to come up and take that foul forward absolutely that's something that has to be communicated between the team here we go cooney first free throw is good she will get another one extend his lead to seven points here goes hoover into the game for the chargers here with only 20 seconds or in the game cooney another free throw up and in and she's just mad she's just dominant at the free throw line tonight here goes krieger bringing the ball down court quickly pirates careful not to foul pirates guarding them tightly bowman up top with the ball dribbling down passes it to guys guys back up to krieger creek you're not sure what to do with it dribbles it down tries to get the foul wilson bites the ball away krieger goes up again and there's the game that's the end that is the game pirates win 51-43 and what a great team win what a great team win played their part very well and which was a fantastic game that uh brings uh our pirates record to 4-0 and the chargers two one and five and we just want to remind everyone once again we will be streaming the game on friday on periscope and youtube for you to watch like to give a quick shout out to our cameraman lane sparks sam west uh mack swearing and christian hensley our camera switcher tonight and mr moore for putting this all together and this has been sam bauer alongside jalen woods and peyton catherine we're

every Monday Wednesday and Thursday what Tuesday and Thursday include are assignments to complete and account for attendance for students before 2 p.m asynchronous days are vital to students they provide us with more time to work on the previous assignments from before attend personal needs such as mental care and allow a sense of small break from continuous cycle that would be 5 days of online class as schedule that would enforce students to engage five days of the week rather than three limit those Privileges and could potentially harm students who are in need of the extra time especially students who are employed although not all students feel as content with having limited time with teachers the time for teachers has extended school times and a five-day school schedule online during such troubling times could harm students mentally and physically affecting performance I hope you take my concern into consideration thank you and those were the two public comments with thank you Mr W alrighty we are at uh item nine oath of office and uh we are going to start with um miss Catherine H Smith and the oath of office will be administered by our own uh superintendent Mr Michael matsuda thank you madam chair Mrs Smith are you ready I am okay like to ask you to hold your right hand up and repeat after me please I Katherine H Smith I Katherine H Smith do soln L swear do solemnly swear that I will support and defend the Constitution of the United States that I will support and defend the Constitution of the United States and the constitution of the State of California and the constitution of the State of California against all enemies foreign and domestic against all enemies foreign and domestic that I will bear true faith and allegiance that I will bear true faith and allegiance to the Constitution of the United States to the Constitution of the United States and the constitution of the State of California and the constitution of the State of California that I take this obligation freely that I take this obligation freely without any mental reservation without any mental reservation or purpose of evasion or purpose of evasion and that I will well and Faithfully discharge and that I will well and Faithfully discharge the duties upon which I am about to enter the duties upon which I am about to enter congratulations trustee Smith it was an honor thank you thank you Bravo Bravo and Miss Smith would you care to say a few words well the past years have been wonderful I think that we have certainly entered into a time that no one could ever even anticipate or write a story of fiction but I think we certainly have worked hard to achieve the goals that we set out to do at the beginning of the year and last year and previous years to work well to educate our young people and to be a part of this wonderful community and I just want to say I'm grateful for so many people and very thankful thank you Miss Smith and congratulations again thank you and now we will have the of office being administered to Mr Brian O'Neal uh by Patel mayor of laama thank you very much I'm gonna say a few words about Brian O'Neal before I administer the oath um it's truly an honor and privilege to be administering the oath for Brian who I'm lucky to call a friend ahsd is fortunate and blessed to have uh Brian serve on the board and um he is a respected member of the community and he leads with honor honor and integrity with that said uh Brian please raise your right hand and repeat after me I Brian O'Neal hi Brian o do solemnly swear you solemnly swear that I will support and defend the Constitution I will support and defend the Constitution of the United States and the constitution of the State of California of the United States and the constitution of the State of California against all enemies foreign and domestic against all enemies forign mytic that I will bear true faith and allegiance that I will bear true faith and allegiance to the Constitution of the United States and the constitution of the State of California to the Constitution of the United States and the constitution of the State of California that I take this obligation freely I take this obligation freely without any mental reservation without any mental reservation or purpose of evasion or purpose of evasion and that I will well and F Faithfully discharge the duties upon which and that I will well and Faithfully discharge the duties upon which I am about to enter I'm about to enter congratulations thank you I I think the president said to me would you like to say a few words I was just going to say ADM he was on mute yeah so so I will thank sorry I'm so sorry thank you mayor Patel for being here and and and swearing in Mr O'Neal yes Brian would you care to say a few words yeah thank you I I doo want to thank the mayor uh for ad ministering my oath office today I also want to thank my family and friends uh for logging in and watching the ceremony and to those who live in the a USC area and have allowed me to continue to represent those areas and residents in area 4 I appreciate your confidence in me and thank you for this continued opportunity to be your trustee I wish you well uh during the holidays please stay safe and uh not only during the holidays but uh next year uh we are looking forward to 2021 uh being a good year that we get this the issues that we've have been dealing with for almost a year now behind us and we can get back to uh uh educating our students back where they belong and that's in the classroom so thank you one and all congratulations again um Mr O'Neal and Miss Smith we appreciate you and I just wanted to uh acknowledge the fact that uh you um you were unopposed in your both of your races I think that speaks volumes of uh uh what the public thinks and uh your dedication to ahsd we appreciate that very much okay um moving on uh it is now time for our annual uh election of officers item 10.1 president of the Board of Trustees ENT I'm sorry I was asking it for nominations I would like to nominate Anna piy for president of the board second okay nominated Anna piery for president of the board and seconded uh any comments or questions or moving on for the vote okay hearing none uh Mr O'Neal hi Mr Jabar hi Miss piery uh unready but I right Miss SM I and I vote I congratulations President piery and I will hand the G would you like me to continue or do you want me to hand the gavl ah huh hand her the gavl thanks a lot Brian no sure go ahead okay okay go ahead moving on to 10.2 Clerk of the board open for uh nominations uh I'll entertain a motion for Miss Smith to continue being clerk well thank you yes second okay I have a motion in a second okay um all in favor or do I have to go separate separate I have to go separate okay all right um let's see let's start with Brian hi albar I Kathy I and and Marie and I vote I and I'll vote I okay I'm gonna have to put the names all down here so I know who's in order I can't look you know okay moving on to 10.3 so we have um Kathy will remain our Clerk and assistant clerk do I have a albar albar do I have a second all right I have a second okay I'll in so no can't say all in favor okay so I'm gonna make my list here we'll start with uh Brian hi okay Al thank you folks I um Kathy I and Marie I and I vote I okay did I get that order right good job okay moving on appointments to the Board of Trustees number item number 11 the staff recommends that we um Board of Trustees appoint the superintendent as Secretary of the Board of Trustees so move I have a motion in a second okay um Brian oh Anna excuse me you could take I think you can take all of them can I take all of them appointments oh yeah okay yes okay let's do that then okay and for assistant secretary um we uh the board has recommended that we appoint the assistant superintendent of business which would be our new Nancy nem as assistant secretary do I have a motion I uh I think you can goad Mrs piery you can call 11.1 through 11.4 and take them together if you'd like okay 11.1 through 11.4 okay and so we can all the recommendations so 11.1 through 11.4 okay and I have a motion I in a second okay then we'll we'll go Brian hi Al I Kathy I and Marie I and I vote I okay okay establishing item 12 establishing day and hour for regular school board meetings okay the uh uh it's recommended okay that we determine the calendar for 2021 regular board meetings regular meetings will be held on Thursdays with the exception of Tuesday September 14th uh 2021 and Tuesday December 14th of 2021 two Tuesdays and all regular meetings will begin at 4 pm for open session sove all right I have a quick uh I don't know if this makes any difference but I know that we're mentioning that it's 4:00 um and I know we did that because of covid because we're doing virtually but I would ask that we actually stick to the 6 PM uh timeline uh maybe if we need to put in language which allows us to keep it at four for covid purposes but if we were to go back to uh a session in terms of Us coming in in person I want to make it at six o'cl basically wanting to give access to our parents uh who you know might get off of work at 5: and wanting to be at at a board meeting at 6 so I want to make sure that we amend that language to include 6 PM uh provided covid we can meet at 4 so okay so will you amend that who made the motion who who made the move the original motion to to maybe add 4 pm for I think it was virtual meetings and 6 PM for normal inperson meetings because I had that same objection to this item Madam president I'll go ahead and amend my my uh comment to what you just said okay second okay so we have a a motion in a second to have virtual meetings begin at 4 but inperson meetings begin at the normal six o'clock and um okay so voting Brian Mr O'Neal hi Mr Jabar hi Mrs Smith hi and Miss Randall tro hi and myself I vote on okay that passes then good item 13 this is our appointments to committees and hopefully you all have looked through through and uh decided what you want to keep or what you want to change okay is there how do should we go through this Madam president can we just ask if anybody wants to change anything or can we just leave it alone and and move it as it is okay I was agree with that that pardon I agree with that okay all right well Brian do you want to make that a motion then yes I make the motion that uh we accept the uh positions as stated in exhibit uh exhibit B okay do I have a second second second okay so it's been moved and seconded we keep the assignments as they are okay all in okay picking a roll call vote Brian all wait a minute all right I gotta make up my mind am I gonna use your first names or your formal Mr and mrss does anybody mind my using first names okay no you put in writing please put it in writing okay all right Brian you voted Al yes I okay Kathy I and Marie I and I vote I okay very good we did that quickly then all right moving on now to item 14 presentations okay the 2020 21 first interim budget report okay okay this is um our and Miss want get a presentation from Business Services on this who's going to give that Colleen Patterson are you gonna give it to course I am ready yes I am all right I'll turn it over to Colleen then okay do there and we're rolling super good thank you okay this is the first interim report for the Anaheim Union High School District um and to as we go through I'll frame the differences there's been radical differences since the budget adoption in June and um kind of the the things on the horizon that are of concern and things that uh may be opportunities on the horizon so with that let's move on through next slide and you can see uh our contributors here uh with Jerry very much very much uh contributor and uh the backbone of the the budgeting process next one the reporting requirements are that whenever something major happens with the school district basically you have to report but this is the first compilation of several things that have happened since your budget adoption you've had settlements with all of your unions and done board um maybe 1200s uh which are the reviews of the impact of those settlements on your budget and then you have your inms that are coming up and these inms take that information plus your budget and adjustments and then you look at it for the current year and you look at it for the next two years out historically because at first interm you're looking at um you're in December and in January you're going to start the budget year historically Anheim Union High School District um being a fiscally conservative district and not wanting to um get blindsided actually takes a look at the 23 24 year and what the impact looks like in that fourth year because we're going to be working on that budget effective in January anyway next slide okay the reporting schedule right now this is uh the impact as of October the 31st and right around the corner here uh you will be getting the second inum that cut off will be January the 31st and um both of those have to be uh are recommended by the superintendent and adopted by the board and uh at the time they're adopted the board certifies on the next side the three options for certification are a positive certification which means you can meet your financial obligations for the current and next two years qualified that you may not be able to do that or uh negative that you will be unable to meet your financial obligations for the remainder of the current year or subsequent fiscal year okay next slide so uh the disclosure requirements that go with the first interum is a narrative of what all the underlying assumptions are supplemental documents which look at your enrollment growth your Ada which is your attendance uh ratio um your stirs Pur cost Health and Welfare costs and all the things that are that are driving those documents and those multi-e in your case you also have a budget stabilization plan um and you this goes back many years uh and it's a growing living document that uh is added to every year and then the state forms which is um the standardized uh account code structure so that the legislature when they pull up the data they can get the same data from all the school districts Statewide okay next slide so the first thing I going to start with is your Trend data so you can see here on your enrollment data that what we have going on is um a decline in enrollment and this is not unusual this is happening Statewide um and in this case uh you can see that uh basically between 19 or 201920 to 2122 uh we're expecting that just that short period of time the enrollment will be down about um about students next slide um that enrollment then is turned into ada8 which is what you're actually funded on and Ada is the uh amount of time the students are actually in attendance at school for the current year um we have a hold harmless on the average daily attendance um and you can see that the bar there is the same for 2019 and 2021 um so even though enrollment is going down you're being held harmless uh for that decline this happened as part of the uh Budget Trailer bill as the co co came in in uh June well in March and then in June the legislature was responded to that so in order to uh give some Financial relief to districts as they were going um into such a dynamic environment they allowed a hold harmless on the average daily attendance and this slide it talks to the um funded average daily attendance okay next slide um the general fund uh is kind of unique this year in that the ratios have shifted the district has uh garnered 38.4 million in Co relief funds a combination of state and federal um the federal uh just to kind of compare and contrast uh last year at this time the federal revenues were 6% of your total revenues and now you can see it's uh 133% and the state revenues uh were 12% and you can see now they're 11% uh and then other local has dropped as well um and there's no surprise there because your facilities have been unavailable for facilities rentals right so you don't um you don't have as many opportunities for making other local income okay also the the um supplemental concentration is starting to uh shrink uh then duplicated pupil count next slide we go uh the unduplicated pupil count continues to roll so are we have a hold harmless on the average daily attendance there is no hold harmless on your unduplicated pupil count and this is a three-year roll average as you can see um you started out really strong in 1314 uh with over 74% unduplicated and in 1920 um you you came kind of close to to hitting that high and then it's been kind of declining since then um one of the things that the district um had a lot of foresight in doing was this year at enrollment time when the enrollment packages were online there were Alternative forms where families could self-identify um that they uh their income level and that they would uh qualify for free and reduced meals so you they didn't have to fill out the free and reduced meal form they could also self-identify so you had actually both data bases going on um at this point as we look at those preliminary numbers those numbers um are positive there as was quite a few um families who self-identified and and with the co situation going on that would make sense that there are more um families that are um having finan cial problems and so uh there's a lot more families that self-identified because of was self-identification they're going right now they're up at the state and they're going the state um Social Services Agency is throwing our data against their data and they'll send it back for Corrections and by January we'll know what the impact is of that um self-identification process and those Alternative forms but the district did process quite a few Alternative forms and so um hopefully uh we can pick up those numbers and of course those those numbers drive your supplemental concentration money in particular to help support those needy families in so far as the general fund next slide here we go um we've got that same 3 $38 million worth of um is in the expenses as well so that's as as we know usually most of our most of our expenses are salaries and benefits but because we have that um Co monies uh it has changed uh for all the supplies the PPE and the things that we're doing for uh learning loss to help help our students so whereas last year books and supplies was only 5% of the budget this year it's 12 and services and other last year was 2.7% of the budget and now it's 6.8 so those dollars are coming in they're to be used to help support families through this difficult period and um the district has done a good job of budgeting and and putting them where they need to be to help support those families next slide okay on the revenue side um this is one of the radical changes from your budget when your budget was adopted the cost of living you were told to put in was a negative 10% um that's was a big hit um and it caused a lot of consternation and concern about the uh ability of of school districts to be able to to take that hit and still be fiscally solvent at the end of three years that was modified with the Budget Trailer Bill and it was uh made zero and in exchange uh school districts had their money deferred which means it did not come in on time at this point Anaheim has uh $66 million of money that should come into this school year that will not be arriving until the 2122 school year so that's the share that you guys took the loss of those funds um for the year uh in order to balance this budget and there's talk about when the um feds do when and if the feds pass the next covid relief bill um the state has said that some of that money will be used to pay off the credit card that they used um in order to not cut uh education and and instead they borrowed the money uh the decline in Ada you can see is zero even though we know your enrollment is dropping uh you have the hold harmless on your average daily attendance and then we're holding right now with your um unduplicated pupil counts until we get that information and those rejects that'll be coming between de the end of December and beginning of January we get a chance to to fix the rejected information as it comes out of the database since it was self-reported on the expenditure side um we've got reductions in Staffing for enrollment declines um another good I talk about good fiscal manag of the district is um you just ran a ser and some of those folks are actually leaving midyear so whereas you've got a a a large decline uh just on the natural the enrollment decline would cause about 41 positions um that should be reduced uh you've got uh quite a lot of interest in the Ser mid year and even more interest at the end of the year and that'll give you a lot of opportunities to um figure out which positions uh you're going to replace and which positions you're not going to be replacing in order to accommodate that huge drop in in enrollment okay um also then there's your cost of step and cumn and Longevity uh Health and Welfare you've been doing very very well uh on your Health and Welfare it is uh budgeted to go up but the insurance companies made some modifications that have worked your benefit we'll look at that closer later uh this year we did end up as part of that trailer bill with a decrease in stirs it's one time but you know every help you can get is is to the better uh increase in stirs and but even with that decrease in the Ste rate because of that step and column and Longevity your your net cost of Ste is still going up uh there's an increase in general fund contributions to special education um which is natural occurrence um as those costs continue to rise and then one of the things that uh I wanted to bring your attention is that um there is an issue with the Food Service uh in that same Traer bill um the districts were told that they could not eliminate um Food Service workers and bus drivers you guys have the situation where in you have food service workers to serve not only you but the Elementary District and that being the case uh you have more per capita good service workers than the average District uh so you have those salaries that have been set in place and um and there's really nothing you can do other than maybe to repurpose them if if there was something that you could repurpose them to and and you are repurposing some of them but without the students back and if the students were back then you'd need those Food Service workers right so that's the situation with the the Food Services um at this year we are at this point thinking we will lose about 5.5 million out of your food service fund um due to this situation and your um and that's primarily because you have those salaries statutorily you have to keep those salaries and the meals served is down about 41% and I and I'll talk about the long-term impact of that as we get to the multi-year okay next page budget assumptions for the three subsequent years okay as I was saying uh originally when your budget was adopted the cost of living was a negative 10% um so having it zero across the board actually was quite a positive thing um I don't think I'd ever thought I would say that in my career but but it sure beats the alternative and you can see the decline of ADA is zero uh unfortunately what you do see when you get to 22 23 you've got the decline in funded 88 to about basically 1300 um and we talked about that's a lot of positions uh when you do the math on that you also have at that time in um 2223 anou coming off uh wherein that would increase the number of positions that should not be filled that year uh based on theou and decline in enrollment um and then you can see it's followed the next year with the 88 decrease of 347 so basically what it is is a in order to protect you the state has built a cliff and the cliff right now resides in 2223 the talk has been at the Statewide level that uh there may be some onetime remember let me preface this remember that um State revenues are a lagging indicator people have to make money before they pay taxes and so the state coffers are not coming in so low yet in this point the state thinks it we'll have some additional one-time money so there has been um a lot of uh conversations about um how would you use that one-time money if you were at the legislature brand new legislature and um I think that softening the blow the cliff that's been built for all school districts because most of them Statewide are declining um would be of interest to the legislature and and and to the extent that they can reduce the amount of uh positions that are eliminated in schools um I think coming off of the co um that that that would be definitely an item of mutual interest uh for everyone up in Sacramento so I would expect to see that's probably where the onetime money would go um so and that's that and then let me talk about that food service in the multi-year um basically we've been told by the county office to uh plan on the covid lasting 12 to 18 months in our projections and at that point the that impact on your food service program will be that not only have you gone through all the savings of the program you'll be deficit spending $3 million next year and that'll be coming out of the general fund and into the Food Service program so that kind of exacerbates uh kind of what's goes goes on there uh as I mentioned the district does have the the budget stabilization plan um and it's a it's a growing living document uh right now it has uh last been updated for the budget uh which I head said had a a you know 10% decreases in income and whatnot um um it will be refreshed in time to get working on the next budget at this point it um you'll have the governor's proposed budget in January we'll figure out what that onetime dollars are and how they he proposes to spend remember that uh our budgets are generally built on the governor's proposed budget with a M revise so those will be important also in January you'll find out what's going on with your unduplicated pupil count uh with those new Alternative forms so you're going to be getting a lot of and you'll have the results from your Ser because we don't have the results the financial results of the Sur there so you're going to be getting a lot of information between now and the second entrum that will really affect I think the budget stabilization plan so uh you'll be revisiting that see and that's next slide please in the multi-year this is what the multi-e currently looks like um it does have the um actually the not only the decline in enrollment positions uh in there in 22 23 which are in the stabilization plan but also we have brought on a fair amount of um folks for the covid so it's got a termination of about 70 teaching credential positions um as those Co funds run out along with the uh declining enrollment you can see whereas we had the assigned um fund balance and that that will be able to hold through 2223 at 2324 uh basically that assigned balance um you can't you won at this point based on this information you wouldn't be able to hold on to and so you would drop down to about a a 4.7% uh in in balance now compare and contrast this with your budget with the 10% decrease they were originally talking about at that point you were looking at a a 0. five.

uh with the board of governance uh uh meeting I am available works for me I'm available I'm good you need a motion to approve the calendar then arudo the updated calendar so moved okay so we're going to go ahead and move the motion we have the first uh motion moved by board member sholan Cruz Gonzalez can we get a second second we have have a second by board member Yolanda Peña do we have any discussion nope do we have a pref preferential vote by Mr Alex Arenberg approve thank you okay are we waiting for FY everyone it's a voting item there it goes okay it passes 5 Z we're going to go ahead and move on on our agenda to 10.8 approval of 2021 2022 board meeting calendar this is an action item aruro do uh do I get a motion to move 10.8 the approval of 2020 21 2022 board meeting calendar I move Mo uh motion moved by board member Sabrina B can I get a second thank thank you um we have a second by board member Yolanda Pena and can I please get the student preferential vote I approve item 10.8 thank you do we have any discussion yes board members just barely just uro I just want to say I appreciate that um that we're getting all the electronic calendar events and that they're being updated as things change so I think it's it's going much more smoothly thank you thank you does anyone have um any more discussion let's go ahead and cast our votes it passes 5 Z moving on on our agenda on item 10.9 nominations for a csba delegate assembly this is an action item so do I have a motion to move 10.9 nominations do we have any nominations since I see none I I do want to appoint myself for this nomination I actually did not get the last one there was a confusion in um and um and the the resume so I I would like to go ahead and take this opportunity to to nominate myself I'll second we have a first um by myself gab board member Gabrielle arianis we have a second by board member Chelan Cruz and we have the student preferential vote I approve thank you and now we move to to vote and it passes 5 moving on in our agenda our action item 11.0 consent calendar 11.1 all matters listed under the consent calendar are considered by the board to be routined and will be enacted by the board in one motion in the format following the last consent calendar agenda item there will be no discussion of these items prior to the time the board staff or the public request specific items to be discussed if discussion is requested by a board member that item will be removed from consent calendar and will be considered separately the superintendent and staff recommend approval of all con all consent calendar agenda items can I please get a motion to move 11.1 can I I get first motion by board member Adrian Greer second I have we have a second by board member Yolanda and any discussion would anybody like to pull any of the items same none we're going to go ahead and ask our student board our student for his preferential vote approve thank you and now we'll go ahead and cast our votes since no items were pulled from consent calendar we'll go ahead and go down to 13.0 curriculum and instruction 13.1 approval of 2020 2021 budget over overview for parents do we have Miss Jennifer here um Miss Dana Mitchell do we have yes uh do we have Dr EDI Bryant can we have Dr EDI Bryant uh come in to be a panelist she's here oh okay good evening can everybody hear me I will uh go ahead and and begin um good good evening Bard I am U just thrilled to be here could you guys hear her no um uh you are you are muted okay I unmuted is that working now yes okay great good evening uh board president Ariana's board members Mr Ortega and and cabinet um for our new board member Dr Bo my name is Jennifer EDI Bryant and I'm the director of metrics and cap here in isus Unified School District so this evening you're been asked to approve the budget overview for parents um to provide you a little bit of context let me share about what this document is and how the approval timeline has been adjusted due to covid-19 the budget um overview for parents is a brief summary of lcf lcfs lcff budgets and spending um the template was added to the L process uh and part of its requirements two years ago this document is is a communication tool by which we can provide transparent budget information to our stakeholders and normally it serves as the first few pages of our lcap last spring as you recall the 2021 lcap was suspended and then in July uh uh sb98 required districts to complete the budget overvie overview for for parents and then submitt it along with the first interim budget report on December 15 so this evening in compliance with the changes in State Statute we bring this budget overview for parents to you for approval the document is a template required by the state and within this year's revision uh a version there are revisions um reflecting our learning continuity and attendance plan that you approved in September so um after your approval this document will be submitted to the Los Angeles County Office of Education as well as being posted on our lcap web page on our district website thank you so much thank you thank you so much uh M Jennifer for coming out and sharing this with us we're going to go ahead and move forward with um I need a motion to move forward 13.1 the approval of the 2020 2021 budget overview for parents can I please get a first motion to to move this item so move uh we have a first by board member Adrien Greer can I please get a second we have a second by board member Yolanda Peña do we have any discussion seeing that we have none we're going to go ahead and ask our um our preference differential student vote I thank you let's go ahead and cast our votes created passes 5 moving on on our agenda to 14.0 Human Resources we go to 14.1 approval of University student fieldwork agreement with Biola University can I please get a motion to move 14.1 so moved we have a first by board member sholan Cruz can I please get a second and I heard board member Yolanda pñ do we have any discussion seeing that we have none we're going to go to our student preferential vote I approve thank you let's go ahead and cast our votes seeing that it passes 5 Z let's go ahead and move to next item on the agenda 14.2 Assa Federation of adult Educators Collective Sunshine proposals for the 2021 2022 fiscal year negotiations this is an info item Mr George Rano thank you Board of Education um board president uh this is an information item this is a uh required item to announce the beginning of the ne negotiations process with our bargaining unit for the adult educat uh Educators a and the just a little bit of education on this uh background the education employment relation acts also known as era uh contains a government code that requires that we make public the parts of the collective bargain agreement that will we will be negotiating um the this is a information piece and then a public hearing will be held at our uh next regularly scheduled board meeting on January 12th um so you will see this item come up for hearing and then approval thank you um Mr George ranko do we have any questions from the board okay moving on to item 14.3 approval of the memorandum of understanding between the asusa Unified School District and the California School Employees Association asusa chapter 299 CA can I please get a motion to move 14.3 make a motion we have a first motion to move the 14.3 by board member Yolanda pñ can I please get a second second we have a second by board member Adrian career do we have any discussion does anyone have any questions see that there's none can we please get the student preferential vote I approve thank you let's go ahead and cast our vot I'm not able to vote yeah we're all in red right now umen why don't we go ahead and um just take uh a vote let's go ahead and um uh board member Yolanda Pena yes and board member chenene Cruz yes board member Sabrina Bo I heard your mouth I couldn't hear you yes thank you and board member Adrien ker yes and my vote is yes it passes 5- Z moving on to item 15.0 business and finance 15.1 approval of first interim financial report this is an info item first for 2021 and miss Latasha Jamal yes thank you again board members and members of cabinet um tonight I will be presenting our first interim report um before I get started I want to publicly thank our director of physical Services Miss Magna and her team for that Dynamic work that they have put into this um report we are currently working to adopt a new budget philosophy and so that's a work in progress but this is a reflection of our current Endeavors thus far we will continue this journey so tonight um we present the first inter report so as we know the first inter report is one of the two required Financial reportings according to Ed code 35035 as well as 42130 and 42131 excuse me quick can we get the can we get the report on on the shared screen for for our viewers to to see give me one second you know what I jumped I apologize let me um it's I'm G to stop someone else from sharing here we go how was that perfect thank you all right okay I apologize for that so the purpose of the first enter report is required to present our financial um position ition to the board of education for approval um we have to do that two times each fiscal year for first interim as well as the second interim the third interim is an option for each School District um or unless your county office requires you to do so there are three certification options which is a positive certification that outlines that we are able to meet our current fisical obligation as well as in the two subsequent fiscal years qu qualified certification means that we are not possibly going to make our financial obligation for either the current year or one of the two subsequent years and then a negative certification means that we are clearly in trouble and we cannot meet our financial obligation for primarily the current fiscal year and more than one of the subsequent fiscal years the first inter is required to be presented to the board of education on or before December with the understanding that we will have our financial reporting that is projection all the way through June 30th 2021 are there any questions thank you so here is the timeline of our major financial reporting um as I stated we're here in December for the first interim financial report will be before you again in January when we're giving you an update on the governor's January proposal next we're going to discuss our enrollment Trends so here is given us a graphic pictorial of our enrollment trends for TK through our 12th grade starting from the 056 fiscal year going all the way out to the 2425 school year so as you can see our en way back in 04 I mean 056 was over 11,000 students enrolled fast forward to today were currently projected at 7,299 now point of um a positivity that I like to say is that our adopted budget was actually um drafted on a proposed reduction of over 5% and as you can see on this slide we're barely at a reduction of 4.12% so that means the projection that we the decline of enrollment that we had thought we were going to realize it kind of slowed down and so that's a good thing so that's slow lowering our projection for the out years to um be a steady between 3% to 5% for the next four subsequent years any questions yeah quick quick question um looking at this it says that um for the projected 2122 is a a decline of 3.62 um but every other year is is I mean solidly north of 4% um where do we get that that number why do we believe that next year um there's going to be substantially less of a decline than pre the previous two years and the subsequent three um right now it's just based off our current Trend once we have our actual CET da um data which will be certified through our MS Department we'll have that re-evaluated but right now the current um what we've assessed is that our decline that we con um previously projected was more Steep and when we realized that our true decline is just the Nexus of our 12th grade graduating class and the incoming kindergarten class and so it's not that we're just losing 500 students that Nexus is smaller so we're looking at truly what is the number of students enrolled in 12th grade versus our projection in Kinder we're offsetting that adjustment to realize what we think our real projection would be got it M Jamal I have a question yes um several meetings ago um maybe it was in October um I dialed in and this was before Norm day and I think you T you talked about um you know we we were under enrolled but we weren't sure how many or by how many students we were enrolled and so now when we're talking about our um projected decline being less than what we better than projected um what how many students is that so we did better by how many students so right now it's approximately 86 students but again I will have a finite number once we have our certification data and so we just recently submitted our cets number so this is still a projection until I have the actual cets number okay and another question on this um does this does your analysis um take into consideration um uh inter District transfers in terms of projected enrollment loss at any point not this these numbers no but when we do adopted budget yes okay thank you MH so here is our 2021 current revenue and so the reason why you see three columns is because I want to get to the habit of where showing you all the trends of what we presented to you in chronological order so an adopted budget um we projected our Revenue to be um1 million then in September when we did the revision we projected $117 million and we remember that difference was because the adopted budget was built with the dep the per deficit factor from the state and then once we realized we're held harmless in September we came and said hey our financial position isn't as bad as we thought but now we're at 117 million versus the 100 million that we thought now here at first inam we're now projecting another increase of $1.2 million and that increase is projected um I'm going to start with lcff the decreased and protected lcff revenue is attributed to the removal of the projected Revenue that we would have realized if we had the Saturday school now remember our Saturday school program was a Ada recovery but the fact that we're not taking attendance we're pausing on the Saturday recovery program and that'll be carried over into the next fiscal year Additionally the projected decrease in restricted federal revenue is attributed to the change in title funds so it's not stating that we're losing title funds but for all for majority of the federal programs you only can budget the revenue that is assigned to allocated expenditures so for example if we're receiving a million dollars but we're only projected to spend 500,000 we only can count for 500,000 of that Revenue this year and the remaining 500,000 becomes your carryover funds for next year the projected increase in restricted state revenue is attributed to an increase of $144,000 for our Asus grant for $110,000 in increase for our C tick Grant and that is including carryover from the 1920 school year as well as 900,000 9,000 for our K12 strong Workforce program the projected increase in local revenue is tied to moving our M funding from restricted state revenue to restricted local Revenue as well as an increase in 50,000 in covid donations as well as 20,000 and our AHS which is a zza high school Community Foundation Grant any questions on Revenue just just to say that um I see that as we're looking at the variances there's there's you know nearly 1.3 um additional than we were uh originally anticipating um but I I want to be careful with our with our our phrasing because as we move on um uh there there still need to to to look on some of the out years um because there are are mitigations uh that that are needing to take place yes sir completely agree with you other questions or comments on Revenue Miss Board member Bo I can't I'm sorry I'm sorry M Jamal could you restate the uh the $900,000 better than expected under state revenue what was that source so for State restricted the 900,000 was our K strong um Workforce program K12 strong Work Force program is that a one-time Grant h no we received that annually and this is just the increase that we're receiving this year so why is it a variant it's an increase that we received last year okay any other questions okay moving on to our expenditures so just like with our Revenue we do have changes same thing as adopted we projected our expenditures to be 109 million um when we presented in September we projected an increase um going to 110 million and now at first enrum we're projecting a a total expend interest of 106 million and again the this is going through our budget philosophy process right now we're going to get in the habit of only budgeting items that we have planned expenditures for so that doesn't mean that frees up money for other things that just means that if we had for example a million dollars planed to spend on lcap go one but if we currently don't have any encumbrance we're going to decrease that lcap goal budget assign that money in our any fund balance and it still will be a signed for lcap but we're only going to account for budgets I mean expenditures that we actually have either encumbrance or expenditures planned for to the state so here we have a projected decrease in certificate of salaries and this is attribute to Staffing and position control cleanup and that was approximately $228,000 unrestricted um we have another reduction of 922 th000 unrestricted and this is for previously projected extra hours stiens and overloads um we have 72,000 unrestricted which was tied to projected sub cost that we're not um that we're not projecting that we're going to have to realize um before June 30th as well as another reduction of 70 um $75,000 unrestricted for extra hours projected for the Saturday school ada8 recovery program now these reject um reductions are offsetted by increase tied to extra hours and overloads and stiens that are now going to be tied to our restrictive programs primarily our learning loss mitigation um funds we also have a projected uh I'm going to go down to classified Sal salaries I'm sorry projected decrease in classifi salaries is attributed to the reduction and proposed classifi hourly overtime and stiens in the amount of 62,000 unrestricted the decrease in projected fed extra hours which is about $31,000 and that's also restricted a reduction in OT for M Department um and this tied to those are those that are funded through our um routine restricted maintenance resource 8150 and now these offsetting reductions is offsetted by 404,000 of unrestricted that is attributed to Staffing position control cleanup going down to employee benefits the projected reduction and employee benefits is in alignment with the corresponding reduction and classified certificated salaries that I previously spoke about as well as we have a $1 million voluntary retirement benefit that was paid in 1920 for the 2120 um for the 2021 school year that we do not have the budget for this year so now we're removing that for the budget the projected increase in books and supplies is attributed to the increase in materials and supplies that we have been purchasing as well as PPN with our learning loss mitigation funds the projected increase in services and other contracts is tied to other contracted Services again also utilizing our learning loss mitigation funds the projected increase in um I'm sorry the projected increase of 528,000 for capital outlay is attributed to the purchase of our temperature scanners as well as our portable bleachers for both our high schools and the transfers and other outgoes is attributed to the reduction and our projected sped um sped contribution due to us being able to realize some Savings in some of our NPS contracts and that's only because of covid those contracts will be put in place next year but right now if we don't have to pay for them we're going to reduce what we're proposing our um contribution would have to be for this year any questions on expenditures uh not a question but a request um thank you this is really com I mean this is very easy to understand I really appreciate it um could you would you be able to share with us the you you you explain some of the line items in each of these areas would you be able to share that with with the board um in the Friday packet so that we can review them most definitely not a problem and also under Capital outlay you you um you attributed the 528,000 to bleacher the bleachers as well as uh temperature um thermometers scanners so are either or both of those from um our bond money or either are both of those each of those not from those um both are paid for learning loss litigation funds both are okay yes so those are the hug thermal scanners that I shared I think two weeks ago right right yes and the and bleachers as well the portable bleachers that would be outside that could be used for Outdoor Learning hubs got it yes so not the gym bleachers these are outdoor bleachers thanks for that clarification because I was thinking the same thing I'm thinking the outside bleachers um by the field yeah yeah I haven't seen any there but thank yeah yeah thank you for that clar so but this is also a one-time um monies right correct these are the funds that have to be spend by December 30th oh oh okay got it thank you okay any other questions on expenditures uh just a comment so you had said uh a handful of months ago that that there wouldn't be any of in the money that we were leaving on the table um it looks like uh you made good on that commitment okay just very come on come on come on good J thank you but I have to give credit to um Dr Mitchell that was her and her team I didn't all I did was bought thermos scanners all right was there any other questions on expenditures all right so here is just to give us the overview of how much our um uh Revenue um as it relates to expenditures have increased or decreased over the years um can you see the whole screen because for some reason mine are super small can you see it okay perfect so as you can see it shows that our lcff revenue for this upcoming year as as it relates to 1920 is only increasing by $29 per Ada um but when you look at our statutory obligation which is our um St per sped in our stepping column um the amount that we we have to pay out each year does not equate to the increase that we're receiving in additional funding and when you fast forward to the next out years we're only projected to have an increase of $18 per Ada but yet and still some of our expenditures if we just look at step and column that's going to increase by $143 so right there we're seeing that difference of what we're going to have to account for if the state does given us additional money per Ada any questions on this slide right so this slide is just also um given us a historical look looking from 1920 going forward of our local control funding formula the per ada8 so we all know that we are held harmless um for this can can you hear me yes I can hear you now I'm sorry no I can hear you keep freezing on me I can hear you a little bit I think I might hear you because I can see you no okay is it okay that I proceed and then you can let me know your question hear me now I can hear you right now yes or not yes yes I can but I can hear Mr I'm sorry my cat walked over my um keyboard right now and I don't know what he did or she did okay sorry you saw her body go by am I okay to proceed can hear you guys superintendent take am I okay to proceed yes thank you okay so the local control for formula is just this is letting us know what we're receiving um per ada8 um as it relates to comparing 1920 um fast forward so what I was stating that we are currently held harmless for the 2021 um fiscal year as well as the 2122 fiscal year but what we're not held harmless on is the amount that we receive for supplemental and concentration dollars so that if our um like our nutrition service application meal applications if our homeless and Foster youth count any of those drop that is why we will see a decrease in lcff funding now the base funding will be flat for the next two years but that additional funding that we receive for supplemental concentration dollars will change depending on our actual student population any questions all right so this is just to give us a historical look at our stirs and Pur which is our pension cost so you'll see in 1920 for stirs we had a um liability obligation of $7.9 million um and the projection for 2021 is going down to 6.9 um and that is due to attrition retirements um and other reconfigurations that we're realizing um it's not that we um have a discount in stirs it's just that we have the percentage that we have projected to increase because of s sp98 that was one of the Clause that the stirs rate would not jump up but we will realize that jump in the 2021 physical year purs on the other hand we did not get that Safeguard so in pers in 1920 we paid $10.7 million were projected in the 2021 school year to pay 9.6 again the rate is going up but the savings is tied to the reorganization that we had that was tied to layoffs our retirements and restructuring are there any questions on this slide yes Miss Jamal yes could you reiterate what you said about the stirs rate I'm I'm looking at the first line it looks like the stirs percentage rate last year was 17.1% and this year it's 16.15% yes and it was projected to go up higher and so because of s sp98 that was one of the caveats that helped the district save the rate went down to 16.5 16.15 and that uh that Senate bill it applies to this year and next year so the approximately 16% that's what that's coming from I'm not going to say the Senate Bill applies to it but based off of what was projected for 1920 the new rates that we have to um create our budget off of are the numbers from the school um from school Services which is 16.15 and 16 flat thank you you're welcome any other questions on this slide amazing now here we just wanted to show I have a question oh yes I know this is the first interim but moving forward how often do you receive the information for uh stirs and purs um on how it changes uh through the state um sure we receive um we receive it one at the May Revis and then I would if there's any changes we will receive another one at the January's Governor's budget Workshop and then we'll get another one in this may thank you you're welcome so the Health and Welfare cost as you can see um in 1920 we paid um $4.5 million um we are projecting that we're going to pay 4.1 million um as you see the out years um is maintaining that same projection um we only we kept this steady um because we don't currently have our rates from CIS um typically our Health and Welfare rates go between three to 5% each fiscal year so when we have our adopted budget once we have those numbers we're going to get in the habit of at least projecting out um the Nexus of at least three to four% in our Health and Welfare costs going forward any questions on this slide so I understand that we would in the adopted budget uh in include the three to 5% increase why wouldn't we include that projected increase here we just didn't have that we just didn't that calculation so we'll have that going forward so for second inter for sure you'll see that in the out years so that just to be clear so that that means that um any any projected deficit would increase would almost certainly increase okay correct correct but it could be offset if we had any retirements or any um through attrition then we may not realize any increases if those positions were back build you have other cost saving measures that we can Implement any other questions on this one all right so here is to give an outline of our beginning fund balance to show you exactly how we're going to start allocating our ending fund balance so when I was talking about how our new budget philosophy is we're only going to budget what we actually have planned expenditures for this is going to be our new reflection so we're projecting our any fund balance for this year as it states right now if all things remain equal to be $26 million now that does not mean we have $26 million just available that we are now allocating all the expenditures that we reduce and we're saving those funds for those originally projected expenditures for case in point um at the time of first interim before we finished spending all of our money for learning loss funds we still had $3.5 million available we assigned those funds now that those expenditures actually realized as second interim we will not have this assignment you announce an increase in our expenditures because we will actually spend those dollars um we currently have one 167,000 for gear funds right now since those funds do not have to be spent right now there's no current spending plan but that doesn't mean those funds are freed up for us to spend however we want those still have restricted allocated expenditures that those funds have to be applied to so now those funds are now assigned 167,000 currently is assigned in the gear funds the same thing with our Esra we have $2 million which we have until next June to spend we have $646,000 of prop 98 funds that we have until this June to spend um we have school donations that we received and $147,000 that those funds will be allocated until we plan to spend them um we have um $4.8 million in our lcap goals that we are currently assigning that we reduce the budget by only because we currently don't have an incumbrance or an expenditure on our books now once we start spending those funds if we're going to buy um new materials if we're going to have a increase hourly then we'll have a decrease if it was tied to lcap Gold the Saturday school of 21,000 as we stated we're not having the Saturday school because we're not taking attendance so there's no Ada recovery so those funds are now assigned and they will be allocated in the next fiscal year um for the substitute cultes cpen we currently have $1.4 million that we reduced our budget by again we don't want to just let that money fall to the any fund balance we're signing that so that way if we have a need to utilize for more subs or pay more coach stiping those funds are allocated because that was part of the original adopted budget again we have transportation costs of $65,000 um we have supplies and other contracts of $984,000 and then we have sped contracts that right now we don't have to pay because of our current covid situation but we don't want to let that fall to any fund balance because if anything changes if second semester is different and we can now take part in those Services those funds are now assigned for those services that were originally in the adopted budget then we have $4.4 million that we're are allocating to help offset future increases in our oute any questions on this slide yes can you speak to the uh variance in reserve yes so our Reserve is going to go down based of our expenditures so we only have to have a 3% Reserve based off our current projected expenditures now we would have left all these expenditures in our budget even though we didn't have a spending plan that would have increased our Reserve now we're trying to get in the habit of we're only going to account for expenditures that we know we're going to realize prior to or on June 30th any other questions okay so here this is to outline the minimum wage so as we know for the next two two years um our minimum wage rate will be going up $1 every January so this is just to give us a understanding of what positions that we currently have that will be impacted by this change and I just want to point one thing of correction that the all the positions that are listed in the January 2021 school year should also be accounted for in the January 22 school year so we have 10 employees currently um that has a title of Abit tutor come January next month their salary will increase to $14 an hour that's the same for our student aid and our new supervisor now next January 2022 the Avid tutor student aid new supervisor and some positions on the food service and um worker salary schedule will increase to $15 an hour any questions on this slide do do we have um projected increases each each of these years based on these positions um well no um these are hourly positions so we just know that these positions will go up but it'll be um the increase will be based off the number hours that they work is are are those increases included in um the projections that we have for out years they are not in the projected out years no they are not so miss Jamal I I understand that these are hourly workers but it seems to me that we should have some basis to know if they are 25 hours 30 hours or 40 hours and that we should be able to incorporate those assumptions into the out years I completely agree with you and I can commit to having that in for second in room thank you you're welcome any other questions on this [Music] slide all right so we're going to move over to nutrition services so here's just to give us a um Outlook of where we are for nutrition services so we projected that we were going to receive 4.4 million um in federal funds that adopted and in September we've projected another 4.4 but now we're realizing an increase of $2.8 million and this is tied to the district being able to take part of the summer seamless feeding program where able to receive funds for all the Mills that we're serving to all our community members now with that you'll see a decrease in state revenue because we are taking part in the federal program only the local Revenue um we're um realizing a decrease because our local Revenue came from the paid lunches that we received throughout the school year and since we're not charging our student lunches we're not going to realize any income there and our contribution which is our we are projected not to have a contribution from the general fund this year any questions for nutrition services uh yeah Latasha how does this I know we were running a we were running a deficit right and so how does this are you gonna talk about this later on and how how it looks in the fund should I wait for that okay I'll wait yes ma'am okay all right and so here there salaries so we have a projection of a decline in salaries as well as employee benefits and this is TI to the extra hourly that we normally would have to pay for either overtime or for step cost that we're not having to realize at this time um we have a decrease in service and other operating expenditure and again those are just um I'm going to have to attribute that to miss Maria working hard to get us part of the co-op um Co-op um programs as well as purchasing items on the Commodities to um lowering our costs um Capital outlay um only we reduce that because we're not projecting to have any expenditures that fall in the capital outlay category and the transfer out of 285,000 which is the increase is tied to either indirect cost or we also had an audit adjustment for a prior year adjustment that we had for this fund for prepayment that should have been posted in the previous year can can you elaborate you may have touched on this can you elaborate books and supplies under nutrition services fund the addition 207 so that's just the title for um for uh School Finance but it's really just supplies so it's not really books but that category is called books and supplies so that's all the food cost paper goods everything that they need to provide meal are serve meals and even the food that we're serving any other questions thank you and so here is the Nexus so we started the beginning fund balance of $90,000 um the the adjustment because of the audit adjustment changed that beginning fun balance um so the we are now not projecting a deficit so because we're under the federal program the see um summer seamless feeding program um we are projecting to have an increase of our any fund balance by 1.3 million once you take out the audit adjustment of 114,000 our new projected ending fund balance for the 20121 school year is $1.3 million um once you offset that with our inventory and the amount that we have for our restrictive reserve for our fund the total availability shows that we were remain in the black for the nutrition service fund what what happens with the that that that those monies are restricted they are they are are are designated to be a reserve within nutrition services correct only in nutrition services only nutrition okay only nutrition services yet so if there were if if if there were if it was encroaching let's say let's say on a subsequent year it would pull from there before it pulled from the general fund yes sir Latasha do we have um just just do we have requirements that we have to spend down those reserves but in a certain amount of time or we can as Adrian just said we can use that in in the out years only requirement is that it has to be um paid for uh expenditures that are qualified under um fund 13 but there's no limit on it any other questions okay and one more slide for nutrition services so you'll see um this is to give you an outline of historically how we had to have a contribution um for nutrition services so in the 19 1819 um fiscal year we had a general fund contribution of 548 th000 um in 1920 we saved and and again that was because of we've changed to the summer um summer seamless feeding program started in March so the projected contribution that um we thought we were going to have in 1920 decreased to 131,000 fast forward to 2021 this current physical year we um have a zero projection but as soon as we go to the next physical year if all things remain the same with our staffing and our um participation rate we will go back to having a projected in um contribution of $962,000 now we do have time um to come up with a budget philosophy we have time to come up to realign our expenditures to figure out if there are any more programs we could take part in but as it stands today if all things remain equal our expenditures based off our projected Revenue without the summer um seamless speeding program waiver we will go back to having a contribution in the 2122 school year any questions m j Mo I have a question yes how do the projected how does this projection incorporate H projected enrollment in the out years how does and um it is not correlate to projected enrollment is correlate with projected participation rate for nutrition services and so what is our participation rate um we're at 85% and so but with that 85% not all are free and so we have a Nexus of those that cannot afford meals that we choose to continue to feed that is our philosophy we do not turn any students away for a meal so is this the most conservative estimate based on if we're we have an 85% participation qualification rate but we're we we we pay for all students are we a no charge District yes this is the most conservative rate yes with the goal that our hopes is to drill down and eliminate this but as a stand today this is where we would be thank you you're welcome now I'm moving over to special education so here we have a variance of only $32 from what we presented to you in September to that at first interim and so what this is showing you that is that special Revenue all revenue sources equates to $9.7 million in order to cover all their expenditures for the projected um physical year it will require a $12.4 million adjustment but it's also important note that that $ 122.4 million um contribution is still $1.5 million less than that was projected because of the savings we're realizing from not having additional hourly cost and some of our NPS contracts and can this and can this um uh also be used in reserve is it for um for special education well no literally saying the general fund has to make the nutrition um special Leed fund uh resource hold so they only bring in from the state and federal government 9.7 million but their expenditures are well over $22 million so we have to make a general fund contribution and so this savings will just help the district's general fund the less that we have to contribute will go to the general funds any fund balance but it's not saved or set aside for special education thank you any other questions all right so this is just looking at the salary projections to show you how we're coming up with that Savings of the $1.5 million and reduction in contribution and as we stated before free salary and benefits is tied to the extra hourly um stiens as well as um overloads that we would not have to pay this year due to co um the same thing for classified salaries the change in benefits is attributed to those change in reduction of extra hourly and overtime and our um our stiens that we will pay out um books and supplies we have an increase and we're buying more materials for our special education um Department other operating expenditures are tied to those NPS contracts that I was speaking of we currently have $635,000 in contracts that we currently do not have to pay because of our current um covid but as you saw when we did the anying fund balance this $1.5 million is still allocated so that way if those expenditures are if they actually material materialize before June 30th those funds are already allocated for those Services any questions all right and so just like with um nutrition services this is showing us over the year our trend of cont contribution so in 1819 we had a $ 13.4 million um contribution um 1920 um 13.1 million contribution and in 2021 the only reason why that contribution is going down right now is because the current projected of decrease of expenditures that is being assigned and the reason why that's going out in the out years is because whatever our current planned expenditures are right now unless we know of a contract that we have to pay in the oute we remain our expenditures to stay constant throughout the years are there any other questions or are any questions not other questions sorry now to our nyp so as we stated we are currently meeting our financial obligation in our current year so as you can see we have our any fund balance we have our assignments of the $23 million and we have 3.2 million that would be our reserve for economic uncertainty that's also true in our two subsequent years in 2021 um 2122 and 2223 we are showing that we can meet our current financial obligation which includes the 3% Reserve but when we look at that 2324 school year that's where that Cliff is finally going to be present for us and what this is showing is that right now as it stand if we do nothing in the 2324 school year we will not meet our financial obligations we will need to reduce our current budget expenditure by $2.3 million and then we will have enough for a 3% reserve and then when you go to the 2425 school year we do not meet our current financial obligation but we would need to make a $3 million um adjust budget adjustment in order to have a 3% reserve and so our goal is to have a further in-depth discussion during our January 19th but um board study session to present um ideas and recommendations on how we could realize the $15.3 million shortfall that would be in front of us about time we get to the 2425 school year can when you do that can you provide for us um Bud budget cut scenario for start starting with you know this year looking into next year so so that instead of seeing four you know what is it four years out uh 2.3 and then the fifth year out 13 you know um if we were to do you know three three and three or or or if we were to do five now and then none later just some of those different scenarios would you be able to to paint some of those pictures for us yes sir consider it done any other questions on this slide all right and so on this is just giving us the pictorial view of that slide that we just had so this shows you the dotted line shows exactly where our current 3% Reserve is required for the out years um the red line is showing you um the first interim combined fund 01 as well as our fund 17 because you know we have a reserve fund set aside um but you also have to treat as a one-time fund so once you spend those funds that fund is depleted the green line is showing you the first inter general fund without any reduction so it's showing you what the ining fund balance would be if we did nothing and in the um the purple is showing the first interim withth adjustments so if we made those adjustments in real time we will maintain a 3% but understanding we're saying we're maintaining the minimum requirement of a 3% and we have to come to a realization is is is that what we want do we think that's what's best for us and that's the conversation we'll have on January 19th any questions here all right so with that is my recommendations I'm asking for the recommendation of the board approve the positive certification of the district's 21 uh 2021 first ENT Report with the understanding that we are required to show that we can meet the current year and the two subsequent years and we are currently doing that okay can I please get a motion to move 15.1 so move I have a first by board member Adrien Greer can I please get a second motion second we have a second by board member Cru it's open for discussion there's any left any questions yeah I have a couple um so first I just want to say Latasha I really appreciate this presentation I know you were like thrown into the the fire because you had the first inter room like just as you had gotten just gone on here so I can really see your voice in this presentation and and I really appreciate that I can see you're settling very well into your position um I do have um um a qu a do a question or qu well more like a comment so in terms of the budgeting piece I really appreciate you explaining this that we have a new philosophy and one of the things that I'm hoping that we could do as a board and I appreciate you talking about how next month we're going to start talking about looking at the budget um I I really believe because of what's happened with pandemic and we've really had a break in our just normal routines and education right this is an opportunity for us as a district to rethink our entire budget right so I would prefer to have us come I mean there are approaches like zero based budgeting I other approaches that I that I that I'm sure you know better than I do where we can just think start from the base and say start from zero and say what do we need to do to have this educational system that we think best serves our students um I know it's it's it's it's usually hard to have that conversation because you're talking about impacts to people because they jobs right but I think this is this is a golden opportunity for us to have a really Frank conversation about those pieces so that we can build our system in isusa to reflect the values that we have um and the outcomes that we want to see so I just want to put that on the table for the whole board because I think that I I don't want us to skip that that opportunity um the other comment that I want to see say is I was just a little shocked I I think it's a little eye opening for me um about how much money we're saving because of all of the extra overtime and overloads that we're currently sending in our system and that really I mean some of it goes to yes we know they're providing really important services to our students but it also goes to just really inefficiencies in how we organize our system that we're spending so much money um on those pieces so I just wanted to put those two things on the table um because I want to make sure that we um that we come out of this pandemic stronger than we were before the pandemic yeah and some something else that I want to add on a third thing to add to that table as well is um keeping in mind that because we're held harmless um that that's that's what with Ada that's one of the reasons why where um you know there's this Cliff that we've talked about and and the cliff got pushed P back you know a couple years um so there there is this opportunity to to kind of engage in some gradual more gradual declines and so I don't want um I wouldn't want to see us Kick the Can too far down the road with decisions that are needing to be made simply because we're held harmless um instead let's let's actually use the data from what our what our numbers are are looking like and and what it's looking like we're going to be when we come out of the uh you come out of the pandemic and come back so that we're not having to to realize it all at at one time so so we have an opportunity to to take advantage of that and and so I'm hoping um and expecting that we do I I would agree with my colleagues I think this is the conversation um that needed you know needs to be addressed and not wait uh till the last minute um till we're like board member Adrian G said falling off a cliff um we knew that these things are coming and um it is true the pandemic has made us aware of the uh strenous overtime that um that is uh put out in the table but it disservice our students but it's one of the things that we also need to take a look moving forward um when the time comes uh when the students return back to school that that's one of the things that does um deplete our our our budget as well um so moving forward um does anybody have any more questions discussions comments seeing that there's none I'm going to go ahead and ask for the student preferential vote thank you let's go ahead and cast our vote for 15.1 [Music] it passes 5 Z moving on on our agenda 15.2 approval of 2020 21 budget revisions this is an action item can I please get a motion to move 15.2 so moved we get a first by board member cholene Cruz can we please get a second thank you board member Yolanda pñ preferential vote for uh for our student our student thank you let's go ahead and cast do we have any discussion seeing that there's none let's go ahead and cast our it passes 5-0 moving on to the next item the agenda 15.3 approval of memorandum of understanding with a soua unified school district and the County of Los Angeles Department of Public Social Services DPSS this is an action item I need a motion to move 15.3 so Move Motion 15.3 okay we have a first but okay we'll go and um have a first uh by board member Yolanda Peña we'll have a second by board member Adrien career do we have a preferential uh vote from our student representative thank you let's go ahead and do we have any discussion comments can we please have an explanation on on this item please yes ma'am so this is allowing us to have access to um the um Department of public services so that we can see if any of our families qualify automatically can qualify for free meals so we can go through to see if we have any of our students in their system and then we can automatically make them eligible for free meals going forward thank you any more questions great we'll go ahead and move on to the vote can we please get the our student representative preferential vote thank you let's go ahead and cast our vote and the motion is passed 5 moving on to 15.4 approval of contract with San Mato Foster City School District super commodity Cooperative super Co-op for 2021 2022 school year can I please get a motion to move 15.4 I move we have a first by board member Sabrina Bo we have a second by board member Adrian Greer and it's open for discussion or comments questions and now we'll go as none we'll go ahead and move to the vote can we please get the preferential vote thank you let's go ahead and cast our vote passes 5- Z moving on to 15.5 approval of California School inspection CSI proposal this is a action item 15.5 can I please get a motion to move this forward I move I'm sorry who did I hear that from I move thank you uh we have a first by board member Sabrina B we have a second by board member Yolanda Peña it is open for discussion comments I just like to know um what is the difference between this and the Williams report that we get so this is going to be a detail Williams inspection for all of our sites so we get William reports right now from the county office when they U inspect our sites but they only do a small population of our schools and the schools that they do they only inspect 25% of our facility so this contract will allow this agency to come in to inspect all of our sites from top to bottom and provide us with pictures and a presentation on what areas need to be improved and it's a one time yes ma'am one time and I also noticed on the uh district schools to be inspected it does not show um Sierra High School yes on Gladstone um Street yes and that was just oversight but the um contract fee is based off of 88 so all of our schools will be inspected but but I understand that but I shouldn't they be their name on this list also yes that's why it was oversight I apologize oh it will be updated yes yes ma'am thank you let's go ahead and um any more questions discussions comments I I would like to um get the preferential vote can we get the preferential vote for our student representative great thank you okay we can go ahead and cast our passes 5- Z we're moving on to item 15.6 approval of agreement with paper education company company and Company can I please get a motion to move 15.7 I make a motion to approve 15.6 I'm going order you're correct 15.7 15.6 I apologize about that yes motion to approve 15.6 first motion moved by board member Yolanda Rodriguez paa can I please get a second second we have a second by board member Adrien Greer it is open for discussion or comments seeing that there's none we'll go ahead and move to to our student preferential vote I approve thank you let's go ahead and cast your votes I just want to add one thing I'm sorry um I think this is a great program because students are are able to access this 24 hours a day cor correct m m Jamal yes ma'am thank you this is a this is a great program wherever you found it I like that thank you okay we'll go ahead and move on to 15.7 the ratification approval of contract with Foo Hill Family can I please get a motion to move 15.7 I make a motion7 we have a first by board member Yolanda p can I please get a second I second we have a second by board member Sabrina B it's open for discussion comments seeing that there's none can we please get the student preferential vote awesome great let's go ahead and cast our votes passes 5 we go ahead and move on to 15.8 the approval of Gladstone High School hbac California uniform public construction cost accounting act bid can I please get a motion to move 15.8 I make a motion on 15.8 we have a first by board member Yolanda pan can I please get a second second second so we have a second by board member Sabrina Bo open for discussion comments seeing that there's none can I please get the preferential vote of board of our student representative I yes would you like to go ahead and um have any comments or anything any questions that we may be able to answer I just don't feel we should be spending money when there's talk about closing down schools thank you for your comment yes um we're going to go ahead and move forward um with our vote we could all please cast our vote [Music] passes 5- Z we're moving on to 15.9 we have approval of change order number 001 a soua unified school district field upgrade at Gladstone High School can I please get a motion to move this item forward make a motion on 15.9 we have a first by board member Yolanda pñ can I please please get a second we have a second by board member Adrien career and now we go to the preferential vote of our Board of our student representative I approve thank you for your vote and thank you for your comments as well anytime that you feel that um we we would love to hear um your comments so thank you for that um moving on to Casting our vote the passes 5 Z moving on to 15.10 ratification and approval of change order number 002 a US field upgrade at ASA High School can I please get a motion to move 15.10 make a motion on 15.10 we have a first motion by board member Yolanda pan can I please get a second second we have a second by board member Adrien ker can I please get the preferential vote from our student representative I approve I forgot to um actually um ask if anybody had any comments or questions regarding this item seeing that there's none let's go ahead and cast our vote and 15.10 passes 50 moving on to 15.11 ratification approval of change order number 001 hbac upgrade for Murray Elementary School can I please get a motion to move 15.11 I make a motion on 15.11 we have the first motion by board member Yolanda Pena can I please get a second okay we have the second uh motion by board member Adrian Greer it's open for discussion comments seeing that there's none can I please get the student a preferential vote I approve thank you let's go ahead and cast our votes it passes 5 moving on to 15.12 approval of notice of completion for HVAC upgrade at Murray Elementary School can I please get a motion to move 15.2 forward so mov we have a first Mo uh motion moved by board member Adrien Greer can I please get a second second we have a second by board member Yolanda Pena can uh does anyone have questions comments seeing that there's none can I please get the student preferential vote I app thank you let's go ahead and cast our votes it passes 5 Z moving on to item 15.3 approval of notice of completion for tele telescopic bleachers at Asuza High School can I please get a motion to move 15.13 I make a motion on 153 we have a first by board member Yolanda Pena can I please get a second second we have the we have the SEC uh the second moved by board member Adrien Greer it's open for discussion or comments they look beautiful they're beautiful yay I concur and do we have our student preferential vote great let's go ahead and cast our votes and it passes 5 Z moving on to 15 15.14 approval of notice of completion for field upgrades at as Su as the high school can I please get a motion to move 15.

that's all the questions I have commissioner aons hi um I noticed in the staff report there was a mention of um neighborhood participation meeting and a note that says that you have not heard any feedback from residents regarding the proposal uh and the sorry I'm just scrolling quickly to make sure that I don't mate the date um and I believe the postcard that's attached to the um uh report that we got sites a meeting from October 2018 uh I wondered if if there have been any other meetings or if if if there was anything to report from that meeting that might be of interest to this Commission in terms of neighborhood support or opposition just questions around the project uh we we had a couple of meetings again yeah they were a couple years ago because the project started in 2016 and it's it's been an effort to try to get everything planned and pulled together and and organized and there were a couple neighborhood meetings I think one was in September and one was in October um there were a handful of people that showed up um mostly the questions revolved around are you going to have a stage are you going to be able to do presentations for the kids they there weren't really any um objections or or anything outside of that it was mostly you know what's going to be the function of the space how are you going to utilize it okay thank you that was my only question for now thanks commissioner hamers Schmid thank you to actually follow along with that because I had a similar question um I noticed that the the citizen participation meeting was a couple of years ago and this is actually more of a question for staff do we have any sort of statute of limitations on citizen participation like does it come to a point where it's been so long that we need to do another one and I guess I'm asking because in a couple of years new people could have moved into the neighborhood have no idea that this project is happening because they wouldn't have gotten the postcard the first time yeah there were actual minutes that I requested from the petitioner after reading them I didn't think they were going to be that helpful so I just included the postcard so that may fall on me a little bit and I'm happy to share if you go into E Track you could see the minutes but as the petitioner was indicating there really wasn't too much feedback or anything of concern so I I kind of left those out and just wanted to document when the the meeting was as far as uh notification for the Neighbors I did post a couple of signs because it's such a large lot um facing four streets so there was that aspect I I posted that uh I think two weeks before the meeting it's also advertised in the news and also we uh send out postcards within 300 feet of the subject site so the neighbors should be you know at least in close proximity um you know been notified of the upcoming meeting the one two years ago no no no for this upcoming meeting for for tonight yes there's been recent notifications in in the last couple of weeks excellent thank you um I was curious if there were minutes from that meeting so good to know that they were pretty benign um my only other I guess this is not really a question it's more of a comment based on the construction noise I'm wondering if um during the construction process and this might be standard practice but you might be able to put up um a sign or something with contact information in case things get noisy or neighbors you know this is happening adjacent to a residential area just in case there are issues or concerns that the neighbors have that they might be able to you know call somebody that could help them deal with whatever noise issues um out of the ordinary might be happening and I you know I think especially like we have no idea like where people are going to be working next year we could all still be working from home so I can understand why there might be some concern about noise during the day so that's a request to the petitioner if you could look into some sort of signage with contact information during the construction period yeah this is this is uh Brian with Hobs and black again um T typically what we would do is when we award the contract uh we would have a neighborhood meeting with the contractor there and the contractor's field superintendent who's there every day we would give that contact information out so that that person could be reached um and they typically do get a phone call every now and then there might be you know a little bit noise there might be a little uh dirt and dust in the road that needs to be cleaned up um so that's what we like to do is have our kickoff meeting um invite the neighbors and say Here's the person that's going to be out here here's where the trailer's going to be here's where the fence is going to be one of the nice things about this project is all of the construction access will be off Stadium Boulevard so there won't be any cars or vehicles or anything driving through any of the neighborhood they'll come right in off State where that existing parking lot is and they'll use that for their staging area great great so just so I'm clear if a resident does not come to that meeting will there be so signage or something that they know that or that they have that contact information during the construction period we can post the number on the construction sign sure no absolutely you willing to do that there'll be the names of the owner the owner the architect and the contractor will be on that sign so we'll put phone numbers on there that great I think people just you know having it just in casee they need it I think probably makes people feel a lot more comfortable when they see construction projects going on um other than that I thank you for the presentation the rendering looks beautiful looks like it fits in seamlessly with what is there right now and the space Sounds like it'll be a great and flexible space for your students and pishers thanks any other Commissioners commissioner Lee yeah and I'm sorry it's just because I'm new to this so please excuse me if anything seems out of um has there been any coordination with tap in middle school the only reason I asked is I just uh you know ages ages ago I used to be there in the the tennis courts and the basketball court kind of face stadium so I just wonder if uh you know when school does eventually go back in um if there's been any effort to kind of coordinate you know uh it's it's again it's the construction you I just don't want middle schoolers you know affected by dust and things like that so I don't know if that's ever been given thought that's just a comment I have uh just thinking about I guess it's a little further down the road but um just just the thought has there been any contact with like the the middle school just to let them know hey this is uh this is happening and and we could probably coordinate we we haven't specifically reached out to them at this time but I think they would certainly be one of the neighbors we would invite to this pre-construction meeting just so that they were aware when we were starting and with the of construction were and everything and if there was any interference like with the pickup drop off for the kids in the school um then we would certainly want to be aware of that and coordinate that with them gotcha than thank you and as Sarah said um or commissioner hamers I think as how I'm supposed to technically say it um the architectural renderings the materiality consistency I think all looks admirable and yeah Flex Space is really what uh you know I think is useful so uh that's all the questions I had thank you any other Commissioners I have a question actually um and this is for staff um with the the not doing the street trees in between the sidewalk and the back of the curb along Stadium are those trees still the number of trees still included but just Elsewhere on the site or they just less the whatever it would be required like 10 trees or something like that along there as part of their site plan I can't say definitively it's possible that the petition the petitioner may know uh during the review I do know I think there's only an areas there's only a two- foot wide gap between the sidewalk and the road so there just wasn't room for certain species of trees there they did propose trees that were going to be on private property but I can't say definitively if it was going to be the same amount that was required on the street trees and hoping I could either go back and look in the e trck or maybe the petitioner knows yes they are planting what was required chis the petitioner address that please yes this is Tom deont with PA group landscape architect yes the trees that that are required along Stadium now are on the on our property just outside the RightWay so so we need the number of trees but they're just not in the right location okay that's great I'm I'm glad to hear that because um it's a it's a a stretch that doesn't have a ton of trees that shade the street and so um that I'm glad to know that at least they're going to be on the private property side and when they get big enough maybe they they'll shade the sidewalk and the bike Lanes there so any other comments questions from the commission Al righty so I think we may be ready for a roll call vote Mr Shang okay commissioner abon yes commissioner dish yes commissioner sa yes commissioner Lee Yes commissioner Gibb Randall yes commissioner Mills oh I'm sorry she recused herself commissioner hamers Schmidt yes commissioner milstein yes commissioner Clark yes okay motion passes Al righty I think we are on to the next agenda item and I believe commissioner Mills will need to be promoted back into the meeting so our next item is 9B which is the 4 416 West herum parking lot pavement Improvement site plan for Planning Commission approval thank you commissioner Gib Randle you're welcome thanks um you teed up the title of what's coming and while people move around um while the development team comes in and out uh I'll read what it's all about so this is a proposal to reconstruct an existing parking lot adding storm water controls and Landscaping subject to restrictions due to the Gallen Creek drain easement the parking space count will decrease from 96 to 72 spaces four new bicycle parking spaces will be provided on this 081 Acre Site which is zoned D2 downtown interface um the petitioner is propo is including two landscape modification requests uh requests to wave the requirement for trees in the interior landscape islands and two RightWay screening trees due to restrictions of the Allen Creek drainage easement and a variance is also required here so as per usual we'll start with the petitioner presentation for up to 10 minutes and then we'll move to Mr Kowalski um before opening the public hearing and then our discussion so did um do you have your full development team here even yes I I believe we do Mr uh Matthew buds will be presenting for the uh petitioner at this time great whenever you're ready we'll start the clock Mr buds I go even if he has permission to share screen in a minute you we can see it all right good evening can you hear me we can yes we can good good evening Commissioners and staff uh my name is Matthew buds I'm an attorney with more buds law and I am working with the uh property ownership team also on the call is Hugo Cerone Fromme who's been providing the engineering for this particular project uh what we have is a set of parking lot improvements and to give you just a bit of the oversight that's the property uh if you'll recognize it on West here on just west of the railroad tracks just west of downtown I guess is the best way I would describe that and uh that's a view of the exterior of the property we are talking only about uh parking lot improvements essentially at this location uh that will show you the area of work just again west of the old an arbor Railway and on the north side of hiron street the current situation uh inside that property is a somewhat deteriorating asphalt parking lot on the uh Southern half I'll call it approximately of the property the northern half has on the picture to the right the gravel parking lot and that stretches towards the rear of the property which is to the north the overall goal here is to uh rehabilitate and repair resurface the existing asphalt parking lot and to uh remove all of the gravel and replace that then with a contiguous asphalt parking lot stretching to the north of that the overall goals for the project are to improve the quality for tenants customers in the community again describe the overall uh there have been a number of I I'll say hurdles to jump in and obstacles that we had to deal with uh based on the nature of this property um if you review the plans you'll see that the the uh Allen Creek easement which is a county drain easement runs uh pretty much right down the heart of the parking lot property here which makes it very difficult to well I'll say do much construction and certainly to plant any significant uh trees or anything like that um and therefore we had the I'll say dual challenges of adding uh parking Islands but then also not really being able to uh due to our obligations with the county drain be able to plant inside those and so that's uh the request for the lands skate modification we will also need to proceed with the zoning board for variance from the street trees because the pretty much the only location where those could be placed also uh within that uh Allen Creek uh drain easement so those are some of the challenges that we were uh dealing with there have a a quick snapshot of the overview of those plans so that you can see again adding the landscape Islands the other part that I think will be uh good for both the community and the property is the addition of the Green Space that is along the Eastern stretch of that property right now if you see the pink uh hashed line that's a retaining wall for the railroad that is right in that area and the parking currently goes right up to that wall which is I'll say been deemed sort of an undesirable and condition that we'd like to remove there is uh the addition of Green Space uh sort of Bio area along that area and then the addition of the angled parking spots all in that uh General vicinity there's also going to be compliance with as many of the requirements as we could without having to be within the drain easement as far as uh conflicting land use buffer uh addition of plantings inside the interior of the property and so overall it's our view that the improvements that are provided here will be better for the tenants the clients in the community we're also removing um impervious surface so actually reducing that down and eliminating gravel parking which I'll say I believe uh City staff and myself believe it will be an improvement uh to the community and the property uh also increase and bring the uh parking lot into more uh compliance with the city's standards and uh overall increasing the landscaped area and the green space I think one thing that's important to note is presently there are 96 parking spaces in this parking lot and due to the improvements and the uh necessity of complying with some of the obligations that's reducing down to 75 but we think uh will be an overall Improvement to the project as a whole and with that I won't uh take up any other time with presentation if there are any questions I'm happy to answer them but hopefully that's a a brief and succinct overview as to where we stand very succinct thank you very much um Mr Kowalski anything to add um sure I I would just like to I'll highlight a couple of items really at this time um as uh Mr buds mentioned there really the the couple items I want to bring your attention are regarding the variance request in the landscape modifications there's actually two landscape modifications that are being requested um for one is for the uh the modification to allow landscape Islands interior landscape Islands to be planted without the required trees um we do have um I'm I'm sure this the question will come up probably maybe by commissioner Gib Randall um we do have the amount of required landscape islands are provided in there however the trees are not provided um and there they are also providing vegetation in those uh in those islands as far as like shrubs the most that uh the drink the uh Water Resources commissioner would allow them to plant um so that is regarding the one modification for the landscape Islands to not have trees the other landscape modification request is for the RightWay buffer um as you probably know there's a buffer that's required between the parking lot and uh the RightWay they have the required area but they cannot put the required trees in there because of uh again the Water Resources commissioner uh prohibition to put trees above and as again it's we're not just talking in easen I'm sure you all know but the creek actually runs directly under the site which is the the reason and it's not that deep so again the second modific if ation would be to wave the requirement for RightWay trees in the sorry not RightWay trees for buffer trees with the RightWay buffer the variance request is regarding the street trees um so there are five Street trees that would be required for the site there are three that are currently existing um and those three will remain however the other two that would be required to be planted again are about directly above uh the drain so the Water Resources commissioners not allowing them plant those trees however that is not uh an item that's eligible under landscape modification so that would if the petition is approved tonight it would go forward to the zoning board of appeals in the um January meeting for approval of that variances so the modifications um could be approved tonight um the and if the petition is approved with the modifications the variances will be approved in January um and another another thing that I would be willing to point out here also that the petitioners as you could see from the site plan there's there's a lot of green space that is ADD being added to the site um some things that are will become compliant they are providing the required conflicting land use buffer along the um W sorry west side of the site adjacent to some residential so they will have the required excuse me required trees as well as require distance in there and um also as many of you may know that this site is directly um in the area that it was planned for the tree line Master sorry the tree line Trail and then that master plan so the petitioner did work with us initially to agree to provide some of that that land where they're removing parking that's now currently encroaching into the uh right of way along of the railroad in that area they're pulling that back it's entirely upon their on their property now and there's an additional Green Space so the petitioner did um expressed that they would be willing to negotiate with the or willing to Grant an easement in the future for some of that tree line along that along that area so that is again it's not part of this proposal tonight it's not being approved as part of it but that was something that did come through these negoti sorry not negotiations but through the meetings to discuss staff requirements um for this site and as we noted that was a master plan requirement and petitioners uh agreed to entertain that idea going forward in the future so really those are the key Main items and again staff is recommending approval of both the landscape modifications as well as the um parking lot improvements tonight thank you thank you very much um I'll open it up for the public hearing Mr buds if you wouldn't mind stopping to share your screen just so that um thank you um this is an opportunity for persons to speak for up to 3 minutes about the 416 West hon parking lot Improv movements public comment may be made by calling 85352 47 and then entering meeting ID 1361 City staff will select callers that have raised their hand one by one calling on You by the last three digits of your telephone number again you raise your hand by pressing star n um you'll hear an automated message uh allowing you to they're telling you that you can um unmute your phone you can do that by pressing star six and when speaking please move to a quiet area and mute any television or background sound so that we can hear you and please also state your name and your address at the beginning of your comments um are there it doesn't look like we have any callers we'll give it a minute because there may be a TV delay so in case people do want to call in in seeing no one I will close the public hearing and read the proposed motions which I plan to take together unless there's any objections no okay um they are the Anarbor City Planning Commission approves the 416 West hon parking lot site plan conditioned upon a variance being granted by the zoning board of appeals for two Street trees and the Anarbor City Planning Commission hereby approves the proposed landscape modifications according to chapter 55 unified development code section 5.2.3 pointa to require one tree for right of way screening where three trees are required and section 4.2.3 pointb to require no trees in the interior landscape islands where six trees are required due to the location of the Allen Creek drain directly below the site commission uh moved by commissioner seconded by commissioner dish we are in discussion commissioner Gib Randle is there any way that um we could somebody could share the plan so that we could um I'd like to get a better sense of um where exactly the easement is and isn't in relation to the property just so I can get my I can um oh oh there we go I think yep Matthew buds I believe is there we go now does this show your landscape plan on it to if you could go to the sheet that shows where your your landscape plan is be helpful and if you could just zoom in a bit um yep that's great okay um so could you just let us know is it that it's this dashed area in the middle talking about the easement correct so the dashed area correct it it I don't think you guys can't see my mouse moving but um the uh the dash area as you can see there it's outlined it says approximate location of the Allen Creek drains easement that's well that is the location what we don't know exactly where that that Creek is kind of exactly underneath there but I mean they have a really good idea so but that's the whole ease mines you can see it it it cuts through the entire site I mean kind of any place that's not building and as a matter of fact towards the back there is a building located on it so um you know that's it's an issue for any Redevelopment of the site is kind of locked by this as well so right okay and could you scroll down just a bit so we can see its interface with hiron as well okay so um so in terms of Street trees I'm just trying to get a sense of this the building to remain the 416 West West hon does that have existing Street trees in front of it is that what I'm seeing there with the green or those proposed yes if you can see those are exist there's three kind of if you can see the circles just south of the existing building those three three three three Street trees are there and then kind of if you obviously if you move over a little bit there's that landscape Island that doesn't have one and then adjacent to it there's a little area that also doesn't have one okay okay yeah I was just wondering if there was any kind of room on a different part of the site but it looks like they already have Street trees kind of placed placed in those areas um already I did misspeak slightly about regarding the trees for the right of way buffer there is one tree in the bottom corner there that does count for uh the right of way buffer trees um and again they are planning the required uh shrubs in lower plants that are required for the right of way buffer just not the trees okay all righty I just wanted to get a visual on it a little in in a more clear way um so this this lets me know I think you know what's going about the limitations that they have and and there's just not a lot of room I was hoping that there might be places to kind of place these trees in other spots but really everything looks pretty um pretty filled up yes we did with the landscape our landscape staff reviewer we did um look or she did also look at that and we went back and forth about trying to like literally put but between buildings or their Pro you know leads to buildings or Mains as you can see it there just isn't y yep I can I can I can see that so okay well thanks for thanks for Illuminating me I appreciate that commissioner gibri do you have anything else no that was really I was just trying to see if there were really any other opportunities for for where to place something because it is just such a um as commissioner Mills knows we're we're both kind of neighbors to this site not too not too far so we walk by here a lot um and it's a lot of Hardscape it really is so um any any way to Green it and I'm glad that it's it's tightening and getting more efficient um so that there are some leftover green spaces um and that they're planting what they can essentially um just looking to see if there are any opportunities but it looks like they've maxed out what they what they can so other questions or comments from Commissioners commissioner commissioner abon um I wondered if you knew when those Street trees were planted because when I look on Google Street View uh there the image is July 2019 and there are no trees there I just want to make sure they they maybe there are very new little uh saplings which is fine just want to make sure they are there I believe uh well from my l aper said they were existing and they just redid that street last remember and I think they've gone through and completed the tree plannings and when I went out there I was pretty sure they were out there too but maybe one of our commissioners that walks by the site because I did double check him when I posted it so I think they put them in after they redid that street last summer and I think they actually replaced it had to replace a bunch of them yeah that makes sense May if we discover that they're not there between now and the city council or if the if this moves forward insert an amendment but no I just yeah so that's fine I just want to make sure they're there thank you commissioner milstein commissioner abens I am looking at the waston County GIS which just updated and I can sort of see three little things coming out of the ground there so I pretty sure there's there's something there more reliable than Google Street View thanks Mr buds it looked to me like you wanted you had something to confirm I I did if it would be appropriate this time uh the the trees did it's on my understanding uh died the first set that were there and were replanted as part of the street project so there are three trees there uh in a very uh young State I believe commissioner Gib Randle just one other thing I would say is that there's a really big honey locust there that looks really nice and so um just doing whatever you can to be able to protect that tree during the construction process and I what I've found in my own experience is that um contractors just want to store stuff under trees they just want to and so the more you can try to you have you know tree construction pets and all that sort of thing but to create some barriers around that to really try to keep that um that one going I think is really important because it's really like the the best tree in that area in terms of the species and the health and everything and it's kind of amazing given its location but anything extra you can do in terms of the construction process itself um would be great to try to be able to support that tree through the the rough time of construction I assume commissioner Gib Randle that this is the one that's right on the sidewalk which is a nice tree I was actually I looked at the plan to make sure that that Circle remained because it uh um it is well established and so that's great yeah it's a really nice one any other commissioner questions or comments I'll just add that I do walk and I have to cycle on the sidewalk there because there is not bicycle infrastructure on the street um and I appreciate it looks like there's going to be a stop line um where like when you're I guess the Western curb cut I feel like cars have been pretty safe there that one is not quite as blind as the other side of the tracks where that alley is which is super blind and super dangerous um but I appreciate whatever you know the the accommodations that have recently been made um and continuing that just to make it safer because that sidewalk is heavily used um and so um I I think that this is not going to make that situation any worse um than it is right now so I appreciate that um Mr kski I think then no seeing no other hands I think we're ready oh commissioner Lee go ahead please um staff please feel free to tell me hey that's not uh something that we normally ask about here um kind of talking about that you a lot of pedestrians using that sidewalk I'm looking at the signage the monument signage that's on the sidewalk there and I'm not sure if it's representing that particular building um but it looks like a fairly autoc Centric you know sign with a lot of diversity I'm I'm wondering you know we've done a lot of work on Monument signs uh from the ownership standpoint is there any plans to either redo the monument signs uh I don't want to you know get off topic with respect to what's being requested but as far as this particular psychos um it's a very autoc Centric sign very large um just just wondering is that a appropriate question staff sorry yeah certainly you can ask question regarding signage on the site that's not something that that we would typically examine right at this point however um they do if they were I mean the commission or sorry U maybe Mr buds could comment whether they have plans to replace a sign or anything else like that going forward so it is a question that could be considered as far as if it's blocking your visibility or something else of that nature so yeah that's that's absolutely Fair um at this point I like I said I would defer to uh Mr buds to see if they if they have plans to if they reface the sign eventually things like modifications it's going to have to be brought into compliance with the current code and I I have no idea I'm willing to bet it probably isn't but I I don't know that so I decent question uh Mr buds could you comment any plans for the signage sure uh at this time I'm not aware of there being any plans the sign hasn't been something that's been part of um I'll say the focus or discussion as far as this site plan uh has been but that's certainly something we can go back and and talk with the uh ownership about and see if that's something that is uh you know things move forward that there could be Improvement in that regard and again commissioner Lee I think it's a fair question because if our traffic when our transportation and traffic team when they do look at items they they do look at Vision things like that that signs that could be blocking Vision so um uh I I mean I can't say for a fact that they did exactly on this one but she did examine this site and and felt that it was appropriate so yep thank you um that that's all the questions I had okay want me to call the uh roll call vote yeah I don't see any other hands so go for it please okay uh commissioner Abron yes uh commissioner dish yes commissioner sve yes commissioner Lee Yes commissioner G Randall yes commissioner Mills yes commissioner hamers Schmid yes commissioner milstein yes and commissioner Clark yes it was a quiet yes but I heard a yes oh I'm sorry find you on my little cube of people and I'm like where she okay that the uh item is approved so I'm sorry was this regarding you guys took both all the Motions at the same time correct so this is regarding the landscape modifications as well as the site plan I just want to make clear okay great so it needs to go to zba but there are at least so long as that is positive it need not appeared from the Motions go to planning or to city council correct yep so after this again pending zoning board of appeals approval of the street tree um which again for Commissioners you guys could probably figure out staff does support that variance so but that'll be scheduled for the January meeting very good thank you thank you thank you all okay so oh sorry let commissioner Mills yeah so um we're our next item of business is 9C which is the Lewis Jewelers retail Plaza site plan for city council approval and special exception Ed for Planning Commission approval um what i' propose Commissioners is that we hear the presentation um by the petitioner and staff and have the public hearing and then we'll take a break before we start discussion of that just because be about halfway great um so this is a request to redevelop 300 South Maple which is a 1.98 ACR site Zone C3 Fringe commercial um and looks like we have the development team so as per usual um uh you'll have up to 10 minutes to provide a presentation and then we'll turn it over to Mr Kowalski to fill in any staff comments do you see everyone from your team here that you're expecting I do I believe Mr cerr is going to give the presentation and I see the other members um also online excellent very good okay hello everybody um can you all see my screen we can good good okay great well thank you for having us here tonight um as you can see uh we're going to speak about 300 South Maple uh it is a um it was the um uh beasto uh property that's been vacant for quite some time um our project team uh that's on the line tonight is Steve Brower from AR Brower and K canis Brier from uh Metro Consulting and Associates uh and I'm Robert Kerr with Metro Group Architects and uh we're gonna have a quick show of what we're looking to do on that project all right so if you all can see this on the screen um it is the existing uh quarter beastro uh the building's been vacant for a couple of years it's at 300 South Maple Road um it's a 1.98 acre piece of property Zone C3 uh the existing building is 9,330 Ft um the way the property works right now it slopes uh from the West to the southeast um and there's quite a bit of slope uh as you'll see in the way we've responded to the property uh there is an existing Common Parking agreement that uh for with Westgate Shopping Plaza uh again um to the north of the property is the Zingerman's Roadhouse uh Westgate is all along um as you see in the back there and then Kroger is to the Southwest west of us um our uh our plan uh the model plan uh shows what we'd like to do and propose to you tonight um it consists of uh three Suites um as you know Lewis Jewelers is down the street on Stadium Boulevard um they have been there since 19 or theyve been servicing um an arbor and Detroit since 1921 and they're uh very much looking forward to moving to the new site they would be in what we're calling suite number one which is um here I'm hoping you can see my arrow um and then uh there are two other Suites we call this suite number two and Suite number three to the north of us again is um uh Chase Bank and um uh Zingerman's and to the west of us is the shopping center so uh our plan shows here that we're uh going to U we would like to construct 24,000 square feet the building will be 28 feet high uh we're moving all the building down to this uh east of the property and uh right up on to South Maple we're right up at the uh setback line the 10 foot line so we're right up at the street and uh we do have and a request ing a um drive-thru here at the base uh next to suite number three we um are looking for a tenant there right now we do have patio space out front for dining so we're expecting that the possibility of having somebody like a coffee shop that would be serving coffee and then have the ability to sit outside and to be um in the um uh out being outside would be great additionally uh on the site we're showing another patio area we're we're thinking that this would be another opportunity for uh some sort of uh quick dining location with outdoor dining and then um there's a we've created a a park here if you will sort of a green space within um you know within the shopping center that uh folks could uh sit there and have uh their lunch if they like to um some of the um things that we've shown here uh We've responded to some ideas and requests that a sidewalk that uh to connect from South Maple into the shopping center uh so we've uh gladly uh propose a sidewalk here to allow pedestrians into the property um to either go up to the shopping center or on into our uh Center Lewis jewers will be here uh their main entry is um on the North and then we will have uh four tenants we're up to four tenants here with their face uh entry here on the uh on the North side uh the sidewalks are uh wide uh excessively wide or they're doubly wide uh the intent there is if again we wanted to have some kind of seating out there or just a a break from uh the pedestrians and the parking at the rear of the property um or um uh here between us and the um shopping center again we have a green buffer and um we have um quite a bit of uh landscape um for all of us to uh actually in excess of what we U are required to there is uh underground retention um and uh we have on on the property again some of the statistics vehicle parking for 81 people 81 cars 10 bicycle parking and then on the North side or the west side of the property excuse me we have some EV stations that are being plann for electric vehicles um so with that uh let me go to the next slide this is just the architectural breakdown just showing you the Suites um and how they will be divided and um this is a uh um rendering of the facade from the north uh this would be the north elevation so the main entry into uh Lewis is here and then the other four tenants from suite number two and then the the patio area and the other two Suites are here um on the that would be on the south side of the property and looking back on the south side of the property um shopping center is over here this is the bank and then uh zingerman is up ahead there and this would be the drive-through area and again the outdoor seating and Patio area here with a patio and green space here um so that is our description of the project um Steve Brower and Candice are here if we have any questions on the um site plan Candace would be happy to talk about that uh and Steve is um the general contractor very good thank you very much thank you Mr Kowalski um thank you I don't really have a lot to add um I did want to as as Commissioners have noticed we are requesting postponement here tonight um really the the main item regarding the postponement is uh is a transportation review that we're still waiting for um a final review and really where the concern lies was regarding the um the drive-thru and its its location as my report notes um this is this is more of a revised plan than what was originally reviewed by the transportation engineer so this version had come back uh last week that shows a two-way drive on that South part of that site um previously it was a one-way exit only drive um our transportation engineer expressed concerns regarding that because of the uh use of this this area that goes through it's it's kind of an isleway that goes directly through to Westgate to the West um and there is a recorded access easement that um requires two-way traffic through there um so with that the the Fishers agreed to convert this back to two in egress isway um however uh so again the review of that has not been completed but where the transportation of my preliminary feedback she did have some concerns regarding the queuing of cars at the drive-thru and whether or not that they they could jut out you know they could stick out into traffic um again depending on what type of use it is proposed there I mean some drive-throughs can have quite a bit of traffic as we see especially nowadays um and if that if the cars were sticking out um at that end it would be sticking out directly into the traffic lane that that through Lane there so but I do not have a final confirmation on her official review at this time things that I can add to it is that it it was it the the source of the drive-thru itself is is not sorry the source of the concern is not the drive-through itself on this site however it's more of the the location of it here um and perhaps that the drive Arrangement and the queuing line so um again but one of the reasons we wanted to with this before Planning Commission tonight is also to get some planning commissioner feedback on the drive-through use as well as the general site plan layout um as I said my report staff supports the the the site plan layout in general I mean it it's offering a lot of upgrades to the site as it currently sits now with no existing detention um and Landscaping out of compliance also one key feature that we wanted to stress here which is something we had requested and the petitioners agreed to install is the sidewalk connection that goes from Maple to Westgate that was a pretty important connection um there is and again as you all know westgate's a pretty popular um shopping center and it gets a fair amount of uh vehicular as well as pedestrian and non-motorized traffic there is no direct link to Maple right now so that sidewalk would provide um a nice linkage directly to the Westgate site um they are providing the required amount of electrical vehicle parking spaces that will be installed um compliant on the site they're located on on the west side of that site and um Also regarding parking they are at the the bare minimum of parking of what's required which again is obviously allowed and and preferred in some um instances and as you know and they do have a cross parking easement with Westgate however it's not necessarily needed because they have the required parking um at at the site already but that was an easement that's been in place for quite a while so um really with that um that kind of cons concludes my staff presentation at this time and um as I or put it back to commissioner or chair Mills thank you very much and um Mr KT we may well ask you to share your screen again uh later if when we have questions but if you can um stop sharing for just the moment uh during the public hearing I think that might be helpful be happy to thank you very much so um now I will open the public hearing this is an opportunity for persons to speak for up to three minutes about the Lewis Jewelers retail Plaza site plan public comment may be made by calling 85352 47 and then entering meeting ID 99577 681 1361 City staff will select callers that have raised their hand digitally you do that by pressing star n um you'll be called upon by the last three digits of your telephone number and should get an automated response telling you that you've been um enabled to speak when speaking please move to a quiet area and mute any television or other background sounds so that we can hear you clearly and please also state your name and address for the record at the beginning of your comments um I see that there's one caller on the line if you'd like to speak about this item you can press star nine to raise your hand [Music] we'll give it a little bit of time too in case there's the delay with the broadcast seeing no one pressing star nine I'll close the public hearing and before we enter into discussion why don't we take a five minute is that okay a five minute break we will reconvene at 8:50 e e e I see everybody all squares filled so um I will read the Motions there are two of them that I'll take together okay the Anarbor City Planning Commission hereby recommends that the mayor and city council approve the Lewis Jewelers retail Plaza site plan subject to obtaining the required off-site private storm sewer easement and the off-site public water main easement prior to the issuance of any building permit and the second one is the an arbor City Planning Commission after hearing all interested persons and reviewing all relevant information finds the petition substantially meets the standards in chapter 55 an arbor unified development code section 5.29.18 as part of a retail use this approval is based on the following findings one the proposed use will be consistent with the C3 Fringe commercial District zoning District which provides commercial activities accessed primarily by automobile two the proposed use will not adversely impact traffic pedestrians bicyclist circulation or Road intersections based on the location South Maple Road provides access to the site and the proposed use is consistent with other surrounding uses traffic impact moved by commissioner hamers Schmid seconded by commissioner milstein um as discussed the staff recommendation is for postponement but if there are any questions when we see this again in I think it was proposed maybe in February does that sound right yeah they we and again I requested to a date certain so that commission it it could give the petitioner and staff a a definitive time line but as always again that that was that's a the staff thing I mean it's always open for Planning Commission um discussion as well okay but when we see it then if there's any things that you would like questions that you have or comments in the interim this is an opportunity for that commissioner milstein thank you um so I have a lot of questions and concerns regarding the drive-thru um more importantly it has to do with um just access points and trying to figure out how many cars can fit into the into the drive-thru and what traffic might occur because of that um I just think that we are looking at having um quite a bit of traffic and and because that drive even when quarter beaser was there was heavily used um I see this as being something that's heavily used as well just because a lot of people get that driveway confused with uh the krer drive driveway so not only are they going into uh Westgate but they're also going to the uh Kroger parking lot and I'm not sure if that's going to be super safe so I have a lot of concerns around that um so I would like to get a better idea of how that driveway is gonna or how that drive-through is going to operate and how the cars are going to be queed um and how the parking around that area is going to work because I think that's going to be a uh a major issue that I think we're going to have to sort through at this point I'm in favor of the development uh that's there um but I'm not if if the drive-through is what it appears um that it's going to be I'm not in favor of granting that um special special exemption used for that um the other thing oh and just to bring up uh an item in regards to the drive-thru um I frequent some drive-throughs especially recently with what's been happening with uh the pandemic but similar situations Arise at for example the Starbucks at an arain Road uh right by Meyer that's sort of right on an ARB road that is a somewhat of a similar drive-thru and that has you know where cars are queued up and they are into the main road at that point so that's problematic the other drive-thru that I'm thinking of that's having a similar concern is the bank drive through drive-through for uh the University of Michigan Credit Union on South State Street where the cars are literally parking in on State Street to get into the drive-thru um just because there's not enough room for people to maneuver around that area so drive-through is my biggest concern the second thing is uh that I wanted to talk about is the trash um I you know I don't know if anybody's talked to Westgate but uh having a trash container that's pointing right at the Westgate Shopping Center uh doesn't really look all that great um especially if you are right there at Westgate um and you're looking out into the trash uh where the trash containers will be removed um so just getting a better understanding of what that's going to look like as well um so those are my concerns at this point Thank You commissioner hamers Schmid and then commissioner Clark thought you're gonna say something different about the trash but that's a good point my concern is actually the fact I I like that you've put in this this green park space but then this trash is like right the corner of the park um so besides I think I share similar concerns about the drivethru I think when this comes back I'd like to see a little more detail about everything that commissioner milin just said but um the the garbage right by the park um was my my other big concern I love that this is pulled up to the sidewalk I think we need more of that around town so I I love that this is working to um really activate that stretch thank you go ahead commissioner Clark he so um I hope it's okay if I ask for a little bit of clarification on the circulation um here and I'm just wondering if I'm understanding and reading it right that when if traffic enters on South Maple that they're going to have to cross across the exiting drivethru traffic because it looks kind of like the people exiting the drive through in order to exit or have to cross over the entryway traffic does that make sense or can they kind of clarify a little bit on that we could if you want I mean I could I could bring up my screen share if you want to see the image of that I mean I know then that kind of blocks out uh so hopefully have better luck than L Chang on this but I should um I've been practicing and it works fine every other time so in theory it should did that work see your desktop yep hey yeah take that Chang all right um okay so yes the really the traffic circulation I guess o overall I mean your main concern was I think regarding you had mentioned through this drive-thru and as you can look um so in general though I'll just really quickly this is the another you know the main access drive right here that goes into the Westgate that's the existing drive now and the exist curb cut into the Lewis Jeweler site is about right here or kind of right there where you can see that so they're kind of Shifting that over and they still maintain an access to the rear there um so those that access is the is the same as existing don't do that and then so right here is is the main point of contention I believe which is you can see the two-way traffic is maintained here but correct I mean this is the FL how the traffic would enter here and then obviously yes you would have to cross the traffic entering the site there to just to get to the exit to leave so I I believe that was your AR it's kind of your question correct yeah in that area there the circulation my concern is just kind of the traffic in Westgate to begin with like I have um my daughter loves going to the library there so we're always over there um in normal times but you know walking around the parking lot even when you're in the area you know cars are kind of going every which way to cut across and that that was my only question is if the traffic um pattern around the drive-through I'm not a big fan of drive-throughs I think it's great that it's going to be closer to the curve but then I kind of wonder if the drive-thru negates that benefit a little bit um and just kind of the general walking patterns if people from the sidewalk enter in on South Maple entering people into that Dynamic with the traffic on just kind of if we're adding more conflict points there um but that was just my only concern on that and that's a it's a good point again that that the traffic and that circulation that was that main concern that was identified from our transportation engineer regarding that the cross uh the exiting traffic and the amount of traffic that Westgate generates um you know to and from so that that's actually one of the major concerns with why that drive wanted to be maintained as two way and the new element of the sidewalk there is just something to note you want me to keep the screen up for now or or I can stop sharing if there's another commissioner question and I have a question about that so I'll jump in now and I also think that um I Mr Kerr I feel like I saw you raise your hand so if you have if you wanted to respond directly to that might or maybe I'll ask the question and then let you respond to both of those kind of things together do we have any idea how many cars based on the the Quee right there for showing the drive-thru how big it's difficult for me to get a sense of scale about how many cars can fit in there what if somebody is at the at the window at the building how many like how many cars back is it to that Arrow that's kind of pointed Northeast right here I mean I would so if you can I sorry I'll let Mr Kerr answer as well but I think if you can see across here these are the standard parking spaces parallel spaces right below there um so I mean using that as kind of a guesstimate I mean depending on where their drive up window actually is located on the building and then you also have a concern which is where a menu board or ordering board would be located um on the as well so I mean it looks like probably two three cars possibly but um I maybe Mr Kerr can add to that right now thanks guys um so yeah we we were planning three in the queue there um so that there would be three um I know that there's concern with that and we can lengthen that uh drive a uh to make it longer we can push it Forward more for the for the window and allow for more cars we could probably allow for five uh cars to sit in that queue um when we bring it back we can show that um one of the things that I wanted to to mention um Matt you talked about uh a an easement or a um you know an agreement that that the um rest of the shopping center can use that drive we're not aware of that that's that's not there's there's not been an agreement that we have uh in our paperwork that shows that that property um has to be a two-way drive and we proposed it as a one-way Drive understanding that it was it would be better for traffic circulation but traffic said no we want to main it as to so we would prefer it was a one way and we would prefer that it's it's not uh set up for that Collision if you will that's my only comment I I could say just lightly respond to that um we did when we looked up the actual we got the easement language for the easement that's cited on the Liber and page and it does specifically state for two-way Ingress and egress access but we can um I mean I we can certainly send that back to the petitioner and let them look and and not to say that it couldn't be changed eventually but that was what our interpretation as well as Transportation it says must maintain access to and from through there the libr and page but we can again we can certainly sort through that in detail but I think even and and he is correct that there was originally proposed as one way that was um a big that was a def definitive uh push back from our traffic engineer that absolutely did not want that converted to One Way due to the amount of traffic that goes in through that drive to Westgate and again this is the main if you look up at the traffic pattern that goes up along West Stadium and well kind of where it bridges into uh Maple and West Stadium there this is is one of the main access drives that allows left turns into the site um so and then left turns out but anyway so that but so with the response to that traffic concern is where the petitioners come back with a two-way drive so again and that's where we're at right now for um that's being reviewed I would to to that end like while we while we're talking about that and the safety of the drive-thru because that's one of the standards that we have to think about when we think about drive-throughs I I mean I I I'm not sure to in my mind the one way seemed safer the Q issues seemed lessened by having it one way um and I do think it does get confused the first time I drove to that Kroger I thought that that was the entrance to the Kroger I subsequently learned that it was not and so you know you make that mistake one time and if there's a oneway sign then you realize that um what I'm actually like I'm not so worried about cars I recognize this is a car Centric potentially like there are this is very frequented but this is also one of the most accessible grocery stores by public transportation in the city um and like commissioner Clark like we're often there in nice weather and non- covid times and usually arrive by bicycle and um I and that's like you know that's one of the ways to to get in but I looked at where the bus stops are I confess that I don't usually take the bus here but you could and the bus stops are actually South on South Maple are south of this site just a little bit and so what I worry about from a pedestrian safety point of view with that with the drive-thru is that that is where foot traffic going to the bus stop from the shopping center like maybe Kroger because they're just going to go out the Kroger parking lot but farther up could be using that because it's a straight shot right they're not going to walk to the to the North End of the property I appreciate having the sidewalk by all means but without having a pedestrian access along that South part of the the um uh drive with those cars coming in and out and a drive-thru like that is my safety concern so I'd like to better understand that or to have that looked at to think about like where people are going to go like what the paths of travel are to the bus stops um because I I often see people waiting for like at those at the various bus stops and I'm I don't I don't entirely know myself but they're not gonna they're not going to walk to the north of the property like it just will seem to be as that since that one is closer to those bus stops I think that they will tend to go towards the South so that's my concern over the the drive-through and safety commissioner gibel yeah just one one more thing I think about the the drive-thru and that is even if it's a one way if it cues up in any kind of you know you have a few cars they're going to be blocking the parking lot as well in the interior parking lot so the drive-thru just seems really tricky and through here to me um so it doesn't I mean I don't know if you all have tendance yet or not I know we've had some drive-throughs with banks and things like that where they have a specific tenant the way you made it seem is that you're sort of trying to attract one and so I don't know that that's like an essential part of that I mean that's for you all to figure out but I I just see the drive-thru here as really problematic no matter how you slice it whether it's one way or two-way and two-way just seems ridiculous to me like the crossing of the traffic and the way that in both kind of on both ends of it it just it seems like it's completely counterintuitive um so I I'm like commissioner milen I'm for the development but I think that the drive-thru is a real problem so I would have a really hard time supporting it with the drive through the way that it is commissioner sve yeah I'll just kind of add I'd definitely be interested in seeing the easement language part of it is because if you look at the stadium Maple intersection there is a Westgate sign at the light it's very small and people don't follow it but you're supposed to turn left into Sou Maple to enter into this driveway where people do turn left into Westgate from the turn lanane for Jackson right and so you've got people like stuck at Jackson trying to turn into Westgate while other people trying to go through the turn lane to turn at the light and so if this goes one way we're going to get one less entry point and we're going to get more conflict up at that light going from Jackson where we're going to have more Westgate entry you know Gap there so thinking of like right now it's like the tail wagging the dog about a drive-thru requiring one way to make it safer but in in the context of this neighborhood going one way creates more traffic congestion and issues and risk-taking to turn left up at that other Westgate entry too so the traffic flow of this whole thing has to work in concert and so I can understand why there's probably an easement here trying to get people to turn at that light to manage this as an entry point as a right turn so I'd definitely be interested in seeing that language when this comes back and it's hard for me to support a one way to make a drive-thru work to the detriment of traffic flow for this overall area servic in the community and so that's where even if you can go one way it's because you want to way for a drive-thru not because it's bettering the site and when we look at special exception use there is some assessment into the overall need uh and quality of it so it' be really hard for me to support it as two-way driving into traffic uh exiting the drive-thru and one way thinking about the overall traffic flow in this area so overall the drive-thru doesn't feel like a fit here just my feedback now it's up to the petitioner of how they present it moving forward but uh it's giving them the opportunity for the heads up right now and one last little thing is that there's no sidewalk connection to the patios of the suet 3 so we've got the South Maple sidewalk I'd love to see just a sidewalk going to that patio um because right now it's like you're either walking in the driveway or walking across the grass and so if there's any accessibility issues of somebody taking the sidewalk say from the bus stop to this um I don't see a way for them to navigate to those Suites U without a sidewalk connection any other Commissioners have feedback commissioner milstein Mr Kowalski it would be great if the traffic engineer can be here for our next uh for whenever this comes back to us um so if you can please ask uh uh s get to be here that'd be great yes I appreciate that again we were thinking about it for tonight but there wasn't enough feedback to really give at this point so I mean we're getting a lot from you guys but there wasn't enough for her to really give so yep that's a great point we will definitely do that um one one H follow-up note that was just mentioned regarding that sidewalk to the front Suites um I think the petitioner can also U chime in on this a little bit but there's a pretty big grade change there so I think they would have to add steps because we did inquire about that with planning stuff to at access that and I I think that there would have to be steps in that location um is the architect or uh engineer can you guys North that it should match if they well either way we could definitely have that advice I thought we had pointed it out and there's a grade change issue there there is Candace can is Candace still on she could maybe she could chime in on that corner oh yeah so the the slight generally slopes as you're going along Maple so we were able to make that pedestrian connection at the northeast corner um but even that's pretty steep it's actually it has railings all along it just to make it ADA Compliant um and you can see there's steps on that patio in the Southeast Corner um kind of coming out of the building to get to the patio um for Access so we can look at it again again but if there is any type of pedestrian connection from that patio out onto the public walk along Maple um it wouldn't be ADA Compliant so I guess the question is is it better to have a connection with steps to have a connection or does it have to be ADA Compliant um that's I guess a question for the city I'm I'm sorry Candace you're saying at the southeast Corner this where the hand is now that's what you're talking about yeah yeah so a connection from that patio directly out to the sidewalk would be too steep um to meet ADA requirements um and I think the City generally requires that all connections to the public walk be ADA Compliant so um we could look at potentially putting steps there to make that connection um but there's not a way with the grades to make um just a a standard sidewalk connection work work right there you know if commission would prefer steps we could um again we could request that they can install some steps or and they would not be Ada accessible I mean for me I guess because I raised it right like when I basically try to draw a line of a pedestrian moving around the site once you get to that Southeast Corner you're you're going all the way around the site to the inside entry of those Suites or you're cutting across the grass so like making sure people can get from a public sidewalk onto the site without walking in a driveway I think is the ideal scenario so you know just and it's helpful you know when they come back and do a full presentation to maybe talk through those scenarios too would be great or elevations that kind of show that like what it looks like I mean what actually I didn't realize that there was such a difference between that patio and the sidewalk and it makes me wonder then if whatever I mean it's not a retaining wall cuz now there's a patio on top of it but whatever is up there like what the sight Line is now from that sidewalk or from that from the in andout the driveway to the sidewalk because I think that that's you know that is a sidewalk that gets used so um I think that to that point that might that would help me next time to look at that commissioner abens um there is on uh towards the end of the the second to last page of the site plan review set that we were given some renderings that show that elevation along Maple and if I'm reading it correctly I think the there is a retaining wall like the kind of adjacent to the sidewalk what The Pedestrian would be kind of walking adjacent to as a small grassy BM a retaining wall and than the building uh so but I just encourage my fellow Commissioners to look at that oh there oh whoops page 20 yeah if you're concerned about that it tapers off and that's where it's just like questioning a little bit more of the push and pull of the landscape to be able to slice something in right at the end any other I I I saw that but I didn't it didn't register to me like where the driveway was so I'll go back and look at that um and it's not necessarily that I need a 3D rendering kind of of what it looks like from the sidewalk but I think that just so I mean if you can't pick up from this discussion the for the special exception use I think understanding how that entrance and exit on the Southeast side works like like there's a lot of convincing that needs to happen about this about The Pedestrian safety right there associated with that I think overall like like the other Commissioners I think that I'm excited to see this building I'm excited to see it moved up to the road I'm excited that it's that it's um thinking about parking in various ways and not like tons of parking it's not like a sea of parking working right like it I like that it's on multiple sides so I think that there's lots of there's lots of good here but to what commissioner s said about you know if you know if the one way is only to solve the the drive-thru like that's not that's not what that's supposed to be for so I'm I think that's clearly like you know that that's the area that you're going to need to pay attention to but like if you can't hear that's the area really to pay attention to for coming back um commissioner Lee yeah I I just wanted to I think everyone has really great points and I just wanted to uh actually say I I'm really actually I really like the layout of things um I like how it does pull the building towards the road it helps to slow traffic down on South Maple with the landscape uh kind of buffer on that side so I just want to say overall from a materiality kind of what the elevations look like um I actually really like what's proposed here I think it's better than what the quarter Beast row used to be uh and then in addition to that though uh again the the question of how how I think there's a question about the sufficiency of that stacking Lane um could you imagine it going all the way back uh I had a qu you know in my head I did think about how it fits in with the overall like you know you got the Roadhouse you know kind of got a funky architecture and how it fits in with the other numerous outlots that kind of sit there with I guess Chase is pretty sterile but I I um overall I think the design is great we have to address this Ingress egress issue and then the sufficiency of the stacking Lane uh and I think that that's really but uh overall though I think you guys will do a phenomenal job I mean I have great respect for what AR Brower does you know all across Dexter and Arbor um so I'd love to see that issue of the grade as well as the stacking Lane and the Ingress egress conflict get resolved and then would' love to see that I mean I think this has been in the works for quite some time so I'd love to see this obviously time is money in real estate world so I'd love to see you know that get addressed quickly uh the question I have for staff um would be on the actual application for special exception use does it have to get revised number seven the relationship of the proposed use to main traffic thorough fars and Road intersections it does say there it's a oneway Exodus proposed blah blah blah does that have to get revised and like resubmitted essentially yep we would have them Revis that so again depending waiting for some additional feedback here tonight from the Commissioners but yeah that that's just as simple just to update that to reflect the current layout of what's right what the special exception use if approved will actually Grant so yeah that's correct that will be updated to reflect one of the reasons again we're kind of waiting for that to see what the final layout maybe if this inway 2way or whatever so that they if they need to update it but yes that will be updated so that when you guys vote on this if it's approved it will be approved um pursuant to correct language in the special exception use okay thank you uh and then last question this one's for the partitioner on the last page of the um revised site plan page 21 you guys have a photometric analysis does that usually get um like the analysis does that fit into the larger site in the city as well I see you know it's quite dark kind of on the peripheries just just for my edification um is that done in concert with the existing lights that's kind of like surrounding it uh or is that just kind of independent I like how you're using LED the specs on it but um just a question if that was considered I for safety of like walking all all along the site I can address part of that actually maybe in the petitioner can if they can add something but typically that's only done on a per site basis so they're only looking at their actual site there it's not I think this is where your question it's not we don't get photometric plans in relation to how the other sites are how that lighting is it's only so unfortunately we kind of do this at a peace meal uh you know kind of work is that once one site comes in their existing lighting is all brought up to current city codes and everything but what's surrounding it on the other sites no I mean Westgate although they've just redone some things so they may be closer to being compliance but we just look at each site is a photometric plan to see that that site kind of stand alone by itself okay got it standards thank you for the clarification overall I think I'm I'm excited to see this come to reality so it's not a vacant former quarterb show so that's it for me thank you before I entertain a motion to postpone from uh my one of my fellow Commissioners I'm wondering from the um petitioner if there is a date in the future the the what the proposal from planning staff was February the first meeting in February based on what you're hearing do you think that's reasonable or um yeah we I think we would prefer to come as quickly as possible uh to keep the project moving if there was a date before February we would like to do that and we can meet the time the time frame I think Matt I mean that's that's we only have a few things to take care of and Mr Kowalski from your perspective remind me of I always forget the pros and cons of like having a date certain versus a date unknown um for this yeah well one of the so the first meeting of January would not be available and so the first possibility would be the second meeting um the planning manager had concerns regarding the the amount on that agenda but um but also it this could be scheduled I mean really the concern regarding the date schedule is just to make sure that we have depending on what the feedback was tonight whether planning commissioner was or Planning Commission in general was you know if they would be pushing for more of a a redesign we don't want to do it too uh too quick because we won't have we'll be back in front of you saying staff didn't have time because obviously the petitioner needs um time to reflect your comments here tonight but then again we need time to kind of follow up with that and if there's any major concern concerns regarding if there's redesigns that you know the drive-through Lane adjusts the only problem with that is once you know it's that trip trickle effect if they kind of adjust one thing on the that plan then you know engineering everybody has to kind of go through that long L list of reviews again so the only thing we didn't while in theory it is correct they don't have a lot right now we're just we were waiting for the transportation feedback on the plan but again given what we hear what they hear tonight whether or not they want to do larger revisions to the plan or not dep on on that depends on staff timing after that and their timing to get it back to us um and I know the petitioner would like to go forward as soon as possible but we also don't want to and then you everybody knows we have a holiday season coming in here which unfortunately for better for worse also affects reviewing times for everybody so um we were trying to balance something where I know the petitioner wants to get this addressed as soon as possible but we also don't want to push it where we have something back before you that's an incomplete plan um or that we have to request postponement again but and if we just postpone without um without mentioning a date then could and then it comes before us when it's ready yes and then we could that that's also and we may be able to make again with conversations I'll followup conversations in the next couple days with the petitioner we'll hear back I mean if there's not a lot of major changes I expect to have the traffic review done on the plan that it that with the two-way drive that you see before you here um hopefully really soon um and if there's no other major changes then that could work out fine but if there's other major changes regarding Isles and things like that then we get into that ripple effect where engineering might have to look at again and Landscaping and so forth I'm willing to entertain a motion from a commissioner unless there's more discussion before we commissioner milstein I move to postpone to February 5th just a minute commissioner milstein February yeah it should be February 2nd sorry looking at the wrong year second say we don't meet on Friday nights come on want to put us back in 2020 did you we might as well start meeting on Friday nights there's not a whole lot happening it's it's true it's true um the so the motion has been made second it is there was is there anybody who would like to Second it um seconded by commissioner s discussion of the proposed motion to postpone this until the the first meeting of February seems realistic to me personally like and it gets us on our agenda so that we don't have ridiculous amounts of things on the agenda too it's also for the you know the petitioners benefit that we're not here all night is it a question how do how do the petitioners feel about that date uh I guess I'd like to hear from you guys what you think about February 2nd well we we would like to be there in January um because I think that what we heard tonight um I think we have a I I think we could we could say we have a direction that we're going to have to go to to get approval for the next uh and it's not going to take a whole change of the site plan to do that so if there's any way to get us in January it would be great um that that's our that's our feeling and I guess then I'll the question that um commissioner milstein why February would work better if if they can make minor changes that would help to address all of our Collective concerns uh um is is there like a particular reason that you were thinking February sorry I if you could elucidate on your thinking there sure it's based on what Mr Kowalski was saying that you know if there are major changes to the plans it has to go through all the city departments um so being that we're also now middle of December and pretty much the rest of December is shop because of the holidays re realistically you know with the way the City Works I you know the last thing we want to see is you know people watching at home are expecting this to come back on February 2nd and it doesn't or if we move it up and make it February or January our second meeting in January and we can't meet that date you know I I think it's better for uh to give staff plenty of time to review this as well as the traffic engineer here uh plenty of time to review this especially if they are going coming if they are going to be coming back with a drive-thru thank you I'm going to defer to your guys's you know expertise I'm new here so I I just want to make sure to you know keep the petitioners in mind you know time time does matter quite a lot so I just know what that means so uh so I I'll yield um thank you I may for a moment go ahead yes yeah I think it's obvious that we just need to delete the drive-thru that makes all these concerns pretty much go away and doing that would certainly make this thing reviewable in January to be ready for your second meeting in January because old Traffic Engineers concern is the drive-thru so there is no drive-thru basically there is no concern and the change is that CID would have to make to accommodate that are very minimal I I could say that does see sorry can I yes please I mean that does seem realistic if that is the direction at the petitioner want to go I would uh tend to agree I hate making promises on City Review times but it it would be just a my I mean if they eliminate the drive-thru uh again that does eliminate the ripple effect of changing plans I mean they can more or less eliminate that lane and put parking there put grass there and there's no more reviews so that does change the that changes the equation to uh to commissioner milstein milstein's uh Motion in my concern which was Express that what Mr Brower just said does does change all of that now whether or not you guys it's ultimately up to the Planning Commission of course to to set that date for postponement but um yes that does change significantly the amount of time staff would probably need for review commissioner dish and I just just want to that sounds really sensible um but I do think the concerns about the trash being next to the park it would be good to not that that requires major engineering but to remember that and then there is the decision about you know whether you install an escalator to be ADA Compliant for the uh Southeast corner and I am kidding [Laughter] if I may one other thing the the the trash area is the exact area that it's been for West Gate and or for the quarter beastro the Mexican fiesta whatever that was in Mountain Jacks before that if you can some of you remember back 40 years ago but that's where it's always been so it's nothing new or different to any of the tenants at Westgate other than this one would be actually a much better location than they have now in terms of the construction of the existing dumpster screen on the site well it it will be now it is required to be brought up to code the one that was there previously is not to code this one is screened properly with Gates that have to be closed and things but but yes we will put that as a concern that um will be noted as well I might chime in that since the speed of review depends largely on whether or not that drive-throughs there and how much engineering and review that takes if that Pro potentially just leaving it open-ended and letting it see how F quick it gets through the process um doesn't seem in my mind to cause any harm and so if it if they're able to go we won't I feel like it doesn't make sense to bring it before us if it's not ready like having this three times just seems silly that's no good for anyone so if um that it gets brought before us when it's ready and if that's quick because you know the controversial thing has been taken care of and you figured out what to do about you know the couple of other items then great and then if not then um as quickly as it can come I think would be my inclination rather than tying us to a particular date commissioner so I'll just like I think we we stay for typical practice to put to a date especially when we have kind of community input and involv so that we're putting together a date when people are listening uh I don't know who's you know watching on the TV or streaming or whatnot I mean there could be 40 people figuring out the outcome but um since nobody called in for public input uh and we haven't received any letters I I feel I feel comfortable and I'll I'll leave this to commissioner mil's um proposal but uh since there wasn't too much I'm not too concerned with an an open-ended date from my side for that reason Mr milstein there are four people watching us on YouTube right now so not a multiplier of 10 so I'm commissioner hamers go ahead does it need to be Ren noticed if we don't have a date certain and is there like is there any sort of issue with like the amount of time that we would need like would that potentially delay it even further if like the petitioner puts everything together and then they're like ready but there's not enough time to Ren notice no there so there is a time with the ren notice but that's it's months it might be like six months and we're not going to get to that point so we would not need to Ren notice it because we had the public hearing uh here tonight um it'd be one of those items that again Planning Commission could open up additional public hearing continue the public hearing if but that it all the issues were addressed tonight I mean there is no public hearing so you would not need to it would not be Ren noticed we would not need to Ren notice it even if we don't have a date even if we don't have a date correct unless we're talking again is if it's six months down the line then yes but we're not talking about that kind of time per period we're talking about weeks um you know maybe a month here so yeah no that that but that is always a concern right again because there's certain limitations on on staff uh the scheduling just based on the limits of of Public Notices but the second that's why I say the first meeting well we wouldn't even notice it either way but um yeah so I'll stop talking but answer your question no there's no consern okay thank you and then I don't want to bber the point on dumpsters next to the park understanding that that is where the dumpsters have always been located but I just don't think I mean it feels almost like a nuisance to have a dumpster with smell next to something that you're basically saying is like a public good as a public space I just don't think people would necessarily use the space if it's right next to a dumpster so it's not really like the visual thing for me it's more just like like from the adjacent property it's more just like the fact that you're locating a dumpster next to a public space any other comments about the proposal which is to uh postpone until the 2nd of February um Mr kski let's do a roll call vote on the proposal to postpone so again this is to the February 2nd Date correct to the February second date because there I've not heard any motion to amend that I make a motion to amend that I think what we have to do because it's already been moved and the Mover has not changed that I think we need to vote it up or down and then there can be another proposal if it is unsuccessful to a different date commissioner milstein since I moved it I would be open to whatever commissioner Abram has to to a potentially to a friendly Amendment depending on friendly amendment to postpone to a date uncertain sounds good and it sounds like commissioner s was okay with that great so now we are moving to postpone to a date uncertain whenever you can get back to us reasonably um commissioner GI brandle discussion of this yours muted within reason in terms of our agenda as well because none of us wants to stay up until 1:00 to be able to get you on the first January meeting I know time is money but it also is you know difficult for us if we're up past midnight because we have six agenda items that are all big and beefy too and so I just want to put in we have limits also in terms of that so you know if they can get it in you know and and it's that second meeting in February and and we can stay within reasonable hours that's fine with me but I don't want to stay up past midnight doing it just to be able to get it in to January I guess I just want to put that on the table we don't know what you you had intimated um uh Mr kski that one of those meetings was really full I can't remember which one was it the first one in yeah yeah so if there's room on the in the second one that that's great I'm all for that I just don't want it to be a huge pylon and I appreciate that again I I ultimately it is up to the planning manager his called whether and I'm not entirely aware what's for the 15th but again we we have this we want to get it addressed we don't like things hanging around any longer than than we have to but again we know that you guys have concerns petitioner has concerns Staffing but we will do our best to get it on as soon as possible let's vote on it I think u based on the discussion I think we can probably do a Voice vote that's okay on the PO postponement uh although if we postpone actually let's do a roll call just because if we postpone it then we're done um discussing it so go ahead with a roll call vote of the postponement to a date uncertain to re this thank you commissioner aons yes commissioner dish yes commissioner so yes commissioner Lee Yes commissioner Gib Randall yes commissioner Mills yes commissioner Hammerman yes commissioner milstein yes and commissioner Clark yes okay I is postponed to an uncertain date but as soon as possible we'll see you then but it will be in the new year so happy New Year will thank you very much thank you all right we are done with the new business and on to other business um these two items won't have public hearings uh um because they are effectively Communications to council so the first item 10A is an update um of response to city council resolution R20 d260 which is the site plan review thresholds Mr Kowalski do you have a report for us no not really I mean I'm here for I can answer some questions um what really as uh chair Mills had indicated these are really update memos they're meant to communicate the status to city council these uh as you know we've had uh the the requirement part of what council had originally directed is to kind of have reports back at different stages so this one would be reported back to council before the end of this year so I'm also available for any comments um it it's the same with the next communication as well really um these they both have the same intended effect so um yeah that's really all I have but again I I can answer some questions I may not have a lot of the details but I can certainly take notes and get get a respon resps back to you and as a reminder for all of us this is um the communication that was shared with us two weeks ago um Mr Leonard during his staff communication gave us a draft of that and it was also circulated later today kind of as part of the packet so um so that's what we're the the site plan thresholds I'm going to read the motion and then I saw commissioner dish so then we'll be in discussion um the motion is this annarbor City Planning Commission hereby recommends the following update to City Council on resolution R20 d260 and summarizes planning commission's intent for proposed amendments and then it's attached to the document moved by commissioner milstein seconded by commissioner abens we are in discussion commissioner dish would you like to start just a a couple of quick questions um would the so the idea of adopting an F threshold would that would would it be possible to this I'm I'm thinking about this in relation to the work session that we had on adus would it be at all likely or possible that that threshold would be generous enough that you could actually do an Adu without needing a full blown site plan and I think some people might see that as a good thing and some might see it as a bad I'm just just asking to clarify that um and then the one other thing was I would have asked this earlier in the day in private and I'm just going to go ahead and say that I couldn't quite understand from the way it was written on the on the two add-on Parts where it spoke about planning a commission approval of byrite site plans and my assumption is I think I'm interpreting this right from what I understand from the previous drafts we had presented that the idea there is that there would be that that we're talking about recommending um some projects that would only have to clear Planning Commission if they are by right and not have to go on to council the way it's written it's a little confusing because it sounds like not even go to Planning Commission but I don't think that's what's the intent I think the intent is that Planning Commission make the decision on certain byright site proposals and I just wanted to clarify that um so those are my two questions okay that second question first that that is correct I mean um yes as it was meant for Planning Commission and not but we'll make sure that that's that's clear um the first question regarding the a the adus uh the threshold so your question was really um it does this remove the required the threshold for an Adu for a full sight plan um is there well okay so the idea here yeah maybe I I'm sorry if I if I wasn't clear the idea here it looked like that to expand the development activities that would be exempt and one approach to doing that would be to set a threshold of f below which you wouldn't need a sight plan review right and so I'm just asking would that threshold be generous enough that an Adu could conceivably fit under it am I making sense yes I I think I think so and I'll add maybe additional Commissioners too but so so the eth so the adus that when we when we've been mentioning the adus commission and Council those for the residential areas so for like the single family and and two families so these changes that are before you here do not change that they they don't have any effect on the the Singler family uh the single family and there are the separate set of AD Adu revisions that will be going forward so what these would be because right now um these are dealing mainly with the site plans for the you know the larger projects that three units and above so single and two family do not require site plans at any time now the adus do have a a process that they go through which is one that we've been trying to condense over years but it's not it's not the same as the site plan thresholds so it is kind of a different process so this itself would not have any effect on the adus in single or two families um so they're kind of it's it's another Avenue that we're looking at is the Adu revisions but that's separate from this so I hope that helps does that answer your question and and Commissioners if I missed anything on that please let me know it's a great question any other feedback or edits to the document before we vote on effectively advancing it as written to city council I'll just say I think it reflects um what we've discussed and I think also importantly it encourages us to evaluate and consider things knowing that this is the first step there's more work we're giving ourselves a whole lot more work by forwarding it but I think it's also our opportunity to ask Council to weigh in and if there are things the council effectively that tasked us with this is not the council that is before us now and so um commissioner dish since you will be on that body that receives this you are both forwarding it to you're forwarding it to yourself effectively but I hope you know going forward if there are things on here that are higher priority in your minds um or things that aren't aren't priorities that that would be good feedback for us because you know our work plan is quite full and also to highlight that the two things that are enumerated at the end were not within our remit but what we heard a lot as opportunities um that again so that I'm I'm happy that they're in there but also KN where the the the council feels um we might focus our efforts initially would be helpful um I think we can take a roll call vote on this Mr qualy okay uh commissioner aons yes commissioner dish yes commissioner s yes commissioner Lee yes commissioner Gib Randle yes commissioner Mills yes commissioner Hammersmith yes and commissioner milstein yes and commissioner Clark yes yes okay thumbs up also work commissioner Clark sometimes we have to do that so that's okay okay item 10 B um we're getting lots of communications off to council this is the c1a C1 a zoning District analysis um and response to the city council resolution Mr Kowalski is there a a presentation or anything on this one no I have I have the same report kind of as just um kind of the memo before before you he tonight so no I don't actually have a report to give other than that and again I'm available for questions and comments all right um again there's not a public hearing on this but uh we did have some comments earlier about this um so I'll read the motion uh the city an arbor City Planning Commission hereby approves the following update in response to city council resolution R20 d267 and summarizes Planning Commission intent for proposed ordinance amendments moved by commissioner milin seconded by commissioner s you guys are fast tonight um uh discussion commissioner dish yeah again um a couple of questions that I would have tried to ask of you earlier in the day normally so I didn't waste time but um so I I wondered what was behind the removal of Premium eligibility and was that actually in order to set a height cap um because I know sometimes premiums mean that you get to go higher than normal and so I was curious about that and then also just based on the some of the feedback that we're getting um I I sense that there will be concern raised that any portion of the site within 300 feet of a residential zoning District could go as high as 10 stories I sense that there will be concern about that there's going to be concern that we keep these as live zoning designations anyway and I think that there's a reasonable question as to whether or not these won't Simply Be supplanted by T1 when we finish T1 um and these may never even come into play these may not come into play in the next year so this whole discussion may be moot but I just wanted to raise the first thing just as a as a question I didn't understand which I would have asked you during the day if I had done that and the the last one just to voice the concern that I think I'm hearing from constituents about height okay um unfor so the the first question you said removal of the green elements was that the no it's removal of Premium eligibility the premium so right so I I wondered if that was an attempt to restrict height because when we when we uh you know when a when a developer says well I'm going to do X number of affordable housing we say oh you can go X number of floors and so I just wondered at the motivation for re removal of Premium eligibility also because some of the criticism that we're getting of these zoning districts is that unlike puds um once we offer density by right we can't extract concessions like affordable housing am I putting that clearly or in okay uh yes unfortunately I don't have an answer um I I I was not involved with the this the development of this the memo and the study behind it um I don't if other Commissioners that have been involved with the process could and I don't have an answer for you uh commissioner dish but I I can definitely get I will we will have an answer before and we can report that back to regarding um why that the premiums and that removal but unfortunately I don't have that right now I wasn't the main staff member working on that so I apologize um I don't know if other Commissioners have anything to add regarding that but I will get or will be able to get a communication back to you that has the answer because it's a good question regarding the premiums my sense commissioner dish is that having been on orc which looked at this a couple I mean it came before us right as a whole before you were on commission so um uh we kind of talked about it a couple times at a working session ultimately came we didn't have tons of discussion about it because we thought like uh we didn't we didn't have we we thought we should give a quick response we didn't necessarily see this as so broken and I think that's reflected in here that there's that there are that there may be an element like this typology something that we don't want to entirely throw out um but the discussion on the premiums was I think both that fa like with a premium doesn't always come additional height but in some of these districts there is not a limitation and that's actually one of the concerns is that there's not a height limit as there is in the D2 and so putting those things together that was providing some additional protection is my recollection of all of that and to your second point I think actually like the last two bullets in my mind go together and are under like um the one helps make it a little bit clearer um that if you want to be 100 feet tall you have and you're you're adjacent to a residential district if you're adjacent to a residential district you now have to have based on the multiplier that's in that second to last bullet you have to be 100 feet set back from that setback line so you so even if you are right next door in order to be that high like for every foot over 30 feet you have to move back so maybe it's maybe it's 70 feet then if I I did the math a little bit off um but this is providing an additional layer of protection over that and again the idea is that this is borrowing from what we have in other neighboring districts right so we're not recreating the wheel here but also that we know that this concern over unlimited height potentially it's not it's not often used and developers often when they're proposing resoning or when we seen rezoning to one of these classifications have volunteered a height limit and so that seemed not controversial and to hopefully quell some of the concerns is my recollection of those discussions and I'm seeing some nods from commissioner milstein but commissioner s is also on orc so she can add in where I was had off nuances I'll just yeah like the premiums was the uncertainty especially in neighborhood areas the premiums only apply to D1 D2 and these designations and so to remove it from this it only applies to D1 D2 which has a clearer boundary where the boundary of this is designated following you know the campus area so what it did was for any neighboring especially residential by removing the premiums any Resident that could be next to this zoning designation they know the density that's going to happen on that site there's no possib ability to go denser or higher than those two limits so I think that was it too because increasing F all of a sudden you're seeing a lot more on that site than what is zoned for but premiums are still by right if you do this you do that so I th that's why it's was just like eliminate it because it's less uncertainty I think that's the only other kind of thing I'd add about the premiums but commissioner aons hi um I wanted to just get a little Clarity on the process so this evening what we're doing is we're voting on a memo which is an update to city council and the and in a way we're not committing to anything we have a we have a list of things that we are we've said we might consider but we're not kind of locked into anything is so the reason I'm asking so I'll just say this to is there there are like details that I would like to discuss but based on communication we've received the the um you know community members who've called into to us but my sense is that tonight is not necessarily the moment to Hash that out because what we're doing is we're essentially just agreeing to discuss this further in in the coming year but I'd like some just affirmation or confirmation I guess that yeah I think I from staff's point of view that's exactly correct is that really this is It's just meant to be kind of an update memo is that this is what Planning Commission we've been working on these are some of the areas that we want to explore but it's by no means they're not code amendments they're nothing like Yeah by agreeing I I we can understand the concern like just by accepting or voting to pass this communication on doesn't mean you're agreeing to any of these things that are in here it's just really saying this is kind of what we've come up with over the past uh year or so that we've been looking at this this is our update and this is areas further that we're going to explore so you're correct and it's not committing or committing you or any planning commissioner to anything really so maybe I just would like to say I I support kind of just uh voting for the memo but I do think I I just want to make sure that when we bring this up for discussion next year we do take the time to go through the points that are being raised um in the communications that were're receiving and kind of address those concerns which are like height relative to D2 or um affordable housing as we're talking we're kind of hashing that out right now I think that's helpful um and G of how to um what we think the appropriate criteria for evaluation would be in when considering whether something qualifies as uh in a rezoning petition so um I don't want to kind of hold us up tonight I don't think it's appropriate for tonight but I do want to just maybe go on record saying I hope we have time have time to have that um conversation when we do talk about these in the future commissioner mil sorry Mr Kowalski I cut you off though did you have something to okay now commissioner abens um so part of the reason why I think it's good to send memos back versus us actually taking the next several months to come up with this plan is because there's been uh a change in city council and so what we don't want to do is we don't want to work for the next several months on something um and then find ourselves that city council voted down because things changed so um because you know for example at our last meeting we talked about edus we worked for months and months and months on edus by the time it got to city council they voted it down and we spent so much time when I personally I like the idea of sending memos so that we can get some feedback from Council so that we know where we stand because our work plan is already long enough so let's work on things that are going to be productive versus things that we're just wasting our time more or less so yes if council is still on board with all this and uh commissioner dish I hope that you'll get us feedback um you know within next month or so so that we can figure out what we need to concentrate on um so that we're not spending time having a conversation about something that's really not going to go anywhere just because I know we have way more pressing items on our to-do list right now um that I'd like to get to versus something that's going to go nowhere maybe just can I briefly respond so thank you that's very very helpful context um is is there something in the memo that we need to say that where we kind of request feedback or is that already written into the kind of mechanism there's nothing in there that kind of formally says that but no there there isn't but they will we will get feedback from commissioner BR Brett Will and yeah we will have feedback from from the Council on it okay that sounds great thank you commissioner milstein by no means am I saying that we're wasting time looking at these things I just want to make sure that we prioritize what we look at um and there may be other things like Council thinks that we should be working on versus some of these items yeah that's that's a great great Point commissioner Stein because we do you're right I mean the work program long so these kind of memos provide that kind of touch base with council at various points to let them know exactly what was said whether we're going right in the right direction or things need to change commissioner dish so you're also asking really for a little bit of an indication of priority and so if there's some overlap between the issues that are raised uh the concerns that are raised raised around these designations and uh T1 Council might you might want to know whether Council would like Planning Commission to really you know work on this and get c1a and C1 a r right or work a little harder on T1 and you know put you know put this one you know obviously we're not going to but the issue is that maybe we can address these issues of density adjacent to residential through another way um rather than trying to refine this these zoning designations that might be out moded if we move forward with T1 is that I'm not I'm trying not to um I'm just trying to get a little bit of clarity about where the what the choices are that that you would or I I I feel like it would be useful for Council to prioritize but to prioritize one needs a list of tradeoffs and I'm asking a for a little bit of guidance on it um that if it's possible but maybe that's not appropriate to ask for and if not that's okay I would I would withdraw that question I think the basic tradeoff in my mind is Staff time and our time right there's only so many hours in the day so I think that that's the you know and actually I'm commissioner abon I'm really happy that you raised this point because act the way this ends this is stuff that like was in our packet this week but we hadn't looked at it the way this ends it says that we do that we will explore the the final bulleted list of four things and anticipate um presentation for change you know ordinance changes by April 1 I wonder if that's a if that that does not suggest to me like that were asking Council to call us off or say like go forward and so I think one of the questions that I would have back to Mr Leonard um is whether this is indeed part of our if that's how it's structured in our work plan and that we anticipate being able to get to this and all of those other things or if this is one where closer to what commissioner milstein was saying is like give us some feedback Council like do you think these are these four things are okay I would also suggest though that to commissioner abon's Point like this is not this is there are things Beyond this list that PE that we have heard people ask for right that you were talking about digging into and some of that is what is the original intent in the language of these districts and a lot of that that the things that we're talking about here on this list are not going to solve is where our master plan calls for this specific District or where it does where it doesn't call for this District um that is I think that this concern over whether this is an appropriate District to apply is going to come back and back and so actually one of the the critique that I had of this is that I remember perhaps one of our working sessions where we said like we're not ready to scrap this until we look at the master plan again like we think it's okay but but really before we determine where is where is an appro district for it like we need a review of where that might look and so I recognize that that's not on in the cards budgetarily right now and so maybe that's why that's not in here but I that's the thing that I kind of feel like is missing is to say like maybe it's kind of between the lines about this evolution of where campuses and that but it it does not NE it's not necessarily tied back to the plan but but I can given having read through the communications that we've gotten that is a and the and the basis on which we rezone this the concern is not over the existing things that are Zone C1 and C1 a it's about when we rezone people say this is not what's called for in the master plan and so that and it's what element of the master plan are we talking about right and is it the so um I think that that's going to be a continued concern and I wonder if it wouldn't be wise to at least flag to council that like from planning's perspective we we see that as one of the challenges going forward that even this list of four things is not going to solve all the problems commissioner s yeah that's how I read it is like this is a two-step communication that there's we're we're sending a memo before do additional work on the harder part which is about questions of master plan and placement and all those things that requires a lot more staff time the four points that we're looking at really kind of Tidy Up what this district is and I think are very feasible and reasonable ordinance changes to accomplish by April 1 um without losing the intent of the thing um while addressing some of the the concerns that we're starting to see um um but to commissioner milstein's point this gives us a checkpoint um to go back to council and say these are the bigger issues that we're seeing is that something that you want to pursue now that we've highlighted what they are because when this was brought forward to us it was a different form of council directing this hearing different things that what we might hear so we want to have that checkpoint to have the conversation of you heard one thing we looked at it we're see seeing this instead are we on the same page are we on a different page how do we move forward is it a priority to move forward or are there other similar things that we should be looking at so I feel comfortable that like it balances those two we can take some some smaller actions because we think it's appropriate to keep up you know as an available tool in our master plan but there's bigger issues and we want to have a checkpoint point before we spend a lot of time on what might be a big issue or what might not be relative to council also weighing in on what priorities are so it does a twofold is how I kind of read into it and so I like for me even with this I feel like those four last bullet points are feasible action items and very specific ones um that we might get you know input back from city council don't do those but otherwise we're prepared to do them if the feedback is yes this sounds good so commissioner abon I wonder if it would make sense to just propose an amendment where the um the last sentence before those four bullet points currently reads this is proposed to be accomplished in the following manner that might be revised to say um uh like okay I'm not going to get the words right the first time but you know ways to achieve this might include but are not limited to the following list those bullets and then maybe the last paragraph would could be amended to say to actually explicitly request um feedback from Council and take out this hard April 1 date um but yeah I would be interested to hear what others think about that possibility commissioner milstein I'm 100% on board um especially with that hard date as I think about it April 1st in all reality uh we have a lot on our plate uh and there and in also in all reality we also only have three working sessions before this date um and three orc meetings before this date um there's still a lot to be discussed especially depending on the feedback that we receive from Council so I definitely I'm in total agreement of removing that date um and you're changes uh commissioner abon's are great um even though it's the first draft it was a great draft muted you're muted shoot no you're fine so you could thank you the that's what you were saying I hear that that's a motion to amend that would be seconded is that fair I make a motion to amend seconded by commissioner milstein um discussion on the amendment which would um not limit the potential changes to those in the enumerated for list of four and strike the certain date certain at the end commissioner dish sorry go ahead commission or Mr was trying to make sure sorry that I got uh it's part of the wording exactly that is kind of not limited to I mean I think that was kind of the main uh Point you're trying to get across for the the first change was that you wanted to include kind of those four but it's like not limited to just those four it could be other ones well maybe if commissioner just has additional language you want to add to that or no I just wanted to actually I felt like we should read read the amended language okay yeah that's v on it um so instead of saying this is proposed to be accomplished in the following manner uh my Amendment proposes that it would say this may be accomplished no wait hold on what did I say um accomplishing this no something about may include but not limited to but I need help remembering how I how I phrased it um we propose the following yeah but I wanted that little you know includes but is not limited to following this this may be accomplished in [Music] um oh if I may inter um th this is proposed to be accomplished in the following manners including but not limited to removal of is that that's fine yeah so so the phrase including but not limited to is yeah including but not limited to and then I was proposing to leave the four bullet points as is and amend the last sentence I didn't propose specific language but I can try and do that now um I would uh instead of so instead of saying with anticipated presentation of ordinance changes blah blah blah I would say um pending feedback from City Council on regarding this memo or something so this is after the comma rather than with anticipate it's pending feedback from city council correct instead of feedback Direction yeah would it be helpful to outline Direction on the two kind of Parts the four bullets and the two four seven bullets above or just ask for direction overall I don't know I think overall or or or leaving it on leaving it vague allows them to provide feedback on it or Direction on any of it in reality actually now that's looking at this and the way that kind of Lisa laid it out the first um sorry commissioner s laid it out the first seven bullets right like effectively what we suggest if you numbered them let's say one two right all we're really doing is addressing bullet number five that's there are a whole bunch of different things that could be done we're saying number five is the lwh hanging fruit that may take away like a lot of the heartburn but it's not going to solve this and so maybe I mean I think it's important that does not come through we know that but that I don't think is coming through here and so I kind of feel like we need that and and what we need to say to council is effectively here are the four bullets that you can do to address number five but maybe number five is not the right thing like and we don't think that number like doing number five alone is going to solve the whole problem there's a lot of other things that could be done and I think what we really want is feedback on all of it do we want is that fair Direction on all of it which seems to me like we're going to have to edit this a little bit more and that we probably shouldn't be doing it on the fly right now at 10:15 but um commissioner so I mean if if we just leave it open-ended I guess that's where we leave it open-ended and just say direction to all of it the benefit of having a council member on Planning Commission is to relay that sort of filter to it um to kind of unpack it more in the discussion in city council or we could be more explicit about these things are not specific ordinance recommendations we have yet to um resolve into you know recommendations is it something that city council would like additional effort towards and in what priority so like we go that far maybe yeah it's like we take another day to look at that or we just say look at it all and commissioner dish relays all of this discussion I'm open either I'm just opening up the conversation of a couple different ways to go commissioner milstein and then commissioner dis there was kind of a question to you if you want to answer it um so and for some reason I can't find it right now um the uh didn't we didn't the original motion from city council ask for a response by the end of this year I think so I I don't think we have an option of I think we do need to get back to them uh by the end of this year just two weeks away and we don't have any additional meetings so unfortunately I think we are going to have to do this on the Fly and I'm all in favor of sort of leaving it open-ended and having commissioner dish deliver the message to city council uh with the memo yeah yeah so I'm I'm I'm looking again I hadn't I didn't go back and relook at the memo but it's an extremely it's an extremely broad like the the first half is really broad so um I would interpret that what this memo is asking for is are you interested in us further exploring bullet points the the last four bullet points and translating those into ordinance in some amount of time and then there was a we had a very broad ranging discussion which uh includes a lot of other things and do you want us to keep talking about those things um and develop some ordinances develop some like more tidy fixes I mean but I think the expression that I've heard from commissioner so is here's a tidy feasible fix that helps provide some security for people who who have concerns about this zoning District but it it really doesn't reach the very Broad range of concerns that have been raised about this but do we need to reach that broad range of concerns by fixing this zoning designation or are there other ways that we could go about that that might be more a more fruitful use of planning commission's time I what I'm yeah I think yeah I right I think we want to we don't want to launch a giant thing on Council either because that can go till two in the morning so um but I do so but you know but I think this is a great you know this is an update right this is an update this is what was asked for we have a great set of Tidy fixes that people can say yes or no on and then there's a request do you want us to keep talking about requiring mixed uses do you want us to keep talking about how much the city has changed and is if you want us to have that conversation which I think we do want to that conversation is this the venue for it or is there another venue for that conversation I think that's what you're asking for so I think I can um because the the yeah I think commissioner Mills called my attention to the fact that there's definitely a distinction between the seven and the four Direction on the four is straightforward Direction on the seven is Broad and so um I will communicate that great yeah and the in the and I think where this all originated from is we're talking about what to put after the comma in that very last sentence um because that's what the kind of the the motion before us um Mr Kowalski do you have where we left it there we go um well I the first part which is you above the bullet points you want that that summary how we left it or which part are you saying after discussing about taking out the date but I think it's described above are the proposed amendments that will be explored and considered by the Planning Commission pending direction from city council right that's yes so that's after directly after by the city council pending Direction that's directly after that comma in Planning Commission correct so the whole last part of that sentence with anti presentation that's gone it just says pending direction from city council right and and the way I would read that is the Planning Commission is asking for direction immediately on the four because the four are the proposed amendments right and then there's a whole another piece of this memo that we can also give direction on but those are not proposed amendments those are pretty big action items and it would be helpful to hear whether this is the venue to cons continue those action items or whether there are other projects that might better address those action items so do you want another sentence or are you just going to verbally communicate that I'm gonna verbally communicate that great unless you guys want to make another sentence yeah thank you for calling my attention to that thank you commissioner s all right so we have the proposal to amend this which would add including but not limited to before the bullet list of four alter that last sentence after the comma to Simply pending direction from city council any or more discussion on those two changes to this memo all in favor of the amend of the amendment this is not for the whole thing to forward there can still be discussion this is just so particularly newbies know kind of what this is this is just for the amendment um we'll just do a Voice vote so raise your hand or say yes yes yes I see everybody's hand so there can be no one opposed no one opposed okay so now the motion that we has before us is amended so it's it's the the motion is to forward this memo that we have now amended and other discussion of the amended memo all right let's vote and be I think we can just do a Voice vote on this one too all in favor raise your hand or say yes yes yes yes yes there's commissioner Lee okay um there can be no one opposed because I said everybody's hand so it is approved it is it passes okay thank you um let me go back to the agenda we're in item number 11 which is public comment this is an opportunity for persons to speak for up to three minutes about an any item of Interest public comment can be made by calling 877 853 5247 and then entering meeting ID 995 1367 City staff will select callers that have raised their hand you do that by pressing star n on your phone um staff will call on you using the last three digits of your telephone number um as usual please move to a quiet area mute any background noises so that we can hear you clearly uh please also state your name and address for the record at the beginning of your comments and the two people on the line have their hands raised caller ending in 534 you'll have three minutes to address the Planning Commission hi this is Tom stalberg again 1202 tror Street um well I guess you've already passed something I wish I could have helped you along before then um I'd make your job real easy I would uh scrap the list and scrap the uh the two zoning categories all together uh spend your priority time on uh Transit supported development instead um there's only been two uses of these you know maybe c1a in 20 years and C1 AR R in 50 years uh the c1a was turned down and C1 R was approved but both were inappropriate um there were some things in the Garnette the c1a application that made that a non-viable application uh it starts to strain some other issues like conditional zoning but that was a non-legal conditioning zoning that was um proposed for that um so it's a good thing that it didn't pass it would really had the city in in significant Jeopardy and would not have stood up in court so what do we do with c1a and C if they've only been used twice or attempted to be used twice and and inappropriately let's just get rid of them you have no loss there but you've already passed that moment so I think what you're trying to do is you're trying to make something palatable that it's fine where it's left alone where it currently exists it's small Lots so you don't have to worry about the F pushing the high high height limit anyhow um and and they Urban core areas and that's why the premiums are for D1 D2 c1a and C1 because they are Urban core areas so you can leave the premiums there if you keep them where they belong then you solve the whole problem so I think the real issue here was not to try to make them palatable so they could be spread everywhere it was to caral them so that these things which could become not palatable elsewhere you know there specifically C1 AR you know there's all these small locks so the F can only get so big but if you let it spread to elsewhere where it could be Big Lots then all of a sudden you get into the height issues because of the F so you wouldn't have to put the fixes on if you just Corral these to where they really belonged in the first place so you still are kind of stuck looking at that issue when this comes back to you where do these really belong uh and that's you know that's probably the biggest issue and that solves the most problems but you've uh you've send it off to council that's a done deal you passed the motion and I know you want to get by the end of the year so you've accomplished that um but as we look at this further I'd really like to provide a lot more input on um why it really isn't appro in appropriate to spread these past where they were really intended to do uh and I urge you uh in the time between now and when this comes back to you after direction councel to read the documents that we provided to read the actual lawsuit filing to read the November 2017 letter from Susan uh freedlander which includes a report from a previous uh from a prior planning director to Planning Commission there is a wealth of information in there and it is all conclusive that the these do not belong to be spread outside of where they belong which is a very limited area thank you thank [Music] you caller ending in 556 you will have 3 minutes to address the Planning Commission hi this is Ralph mcke can you hear me yes we can I'm an 1116 r I have a similar take to this uh that Tom did but from a little different perspective I I think the original direction from Council if you go if you looked at the or were at the meeting that that this was sent to you from the direction was pretty clear figure out how to restrict these or get rid of them and somehow in the initial discussions and the initial comments from staff it took on in a completely different direction which was more like how can we expand these to use them and still make them palatable that's exactly the opposite of the direction that was given and that's what's causing you the heartburn here in terms of how to figure out how to deal with it because the original Direction has has not been followed and the the the point really is if if these these cause all sorts of decisional problems and and Zoning twists and turns if you take them out of the original area where they originally intended if you try to make them fit other places you run into all sorts of problems which you've correctly identified and been told of others and if you go back to the original Direction you can cause or solve a lot of problems and I I got to say the last bit of the discussion that's one of the most confusing discussions that I've heard in a long time about what to how to Grapple with it and I appreciate the the the problem but it's sort of a self inflicted problem and if you want to prioritize you know you'd be a lot better off getting rid of that problem there is however something that you that all of the materials and all the thinking that you're doing will be very productive and that's because virtually all the issues that Tom and I have identified are front and center when you're dealing with the transit uh supported or Transit Orient or T1 or whatever you want to call it all of those many of those issues are front and center so thinking about the issues that you're doing will be very very helpful and and so I would encourage you to do what Tom just indicated which is to read those documents which will give you background which will be totally applicable to your other problem which is going to be your priority going forward as as I understand it so that piece will be will be helpful I I I have one other sort of more a little bit lighter but maybe not that light uh comment about the process and what you're using your time for I remember at the first or earlier council meeting uh a council member dish waving the book about the endless meetings and and and all that and and that that's light to some degree I'll try to keep it that way but you guys spent 35 minutes talking about what date to to to move the the uh Lewis Jeweler's site plan review too you spent 35 minutes on that I just want to let you know that I'm not sure about the use of time if you want to prioritize and keep your meeting short thank you thank you very much I don't see anyone else on the line so um I will close the public comment period and move on to item number 12 which is commission proposed business is there any commissioner milstein I'm going to keep it very brief and this is for M Mr Kowalski to take back to Mr Leonard um one of the items that was added to our uh communication uh late today was a letter from uh the village of Barton Hills saying that they are embarking on a master plan revision and also stating in there that they are planning to make revisions to their master plan and one of the things that's happening right now is the lower toown area Mobility study um and it's very close to where the village of Barton HS is so I think there's got to be some communication from the city in regards to that that that study is happening because I think we are going to want that study to be a part of their Master planning process and I don't know how that communication works but uh Mr Kowalski if you could just take that back to Mr Leonard um and if he can address it at our next meeting that'd be great thank you yes I can I mean we have the the ability to comment obviously that's why put it out there so yep I will mention it to him and and we can um update you on the next meeting of how that communication will go forward any others it's not really um proposed business as much as I want to thank City staff for stepping in tonight and taking on roles uh so MIA Kristen Matt and Chris filling Mr Leonard's big shoes um and Mr Leonard if you are watching us speedy recovery um I hope you're sleeping and not watching us but just in case um but also like legitimately we are I think we're super fortunate to have such a professional staff who can do this um so thank you thank you we do what we can but I wish I could have answered more questions for you tonight but but thank you for the note yeah um anything else also I won't see you until the new year so happy holidays and we'll see you in 2021 um because I think we're ready to move for a motion to adjourn moved by commissioner milin seconded by commissioner abon all those in favor please say I or raise your hand I I that's everyone we are adjourned have a great rest of e for

6% ining fund balance and so you would not have been able to make it in the third year even with the reductions so looking at in the next slide you can kind of see the there you go the the history and you see that ass sign fund balance and you can see there's the minimum Reserve there's the the 6% um Reserve that the board has taken action um to set aside and then the uh unassigned fund balance and you can see it pretty well Works its way down despite uh the elimination of all of those positions that are in your budget stabilization plan okay next slide so your challenges um basically lcff is fully funded uh as I mentioned even your supplemental concentration funds on the natural um if you're on duplicated people count were does stay the same is um either staying the same or dropping it's no longer growing um you've got your student enrollment decline which is not unlike most of the the districts up and down the state uh we've got the unfunded per uh or opab liability and the Ste and Pur increases um and per just recently redid their numbers uh they went up a little bit and so far as their rates um no surprise there uh but it's one of those things where we have to watch it and adjust every time increasing Health and Welfare costs and as I said you guys have actually done a a very good job of containing those increasing special ed contributions and then our Our Food Services fund which I talked about um uh going into the red and and requiring general fund contributions uh starting in the budget year with um 2122 to the extent of about $3 million okay so this is just a little slide to kind of go over the the decline enrollment remember the cliff where you're looking at is about, 1300 students and so this is a a slide that basically kind of you can do the math on but you can see that the the last revenue is about uh $4.6 million for each 400ish Ada um and then you if you reduce the salaries at 32 to1 and then the miscellaneous expenses uh basically your net loss for every 400 or so students is about $3.2 million so so the numbers uh if those that 1300 holds true for the 2223 and that's what you have to deal with um will be quite high on the next uh slide we've got the Kel perss and stirs rates and you can see here that um they were about 500 per student in 1213 right now it's about twice as much per student in 2021 and by 23 24 we're looking at about three times that rate per pupil um going to your stirs and purs on the next slide okay here we have your Health and Welfare and actually uh as an outside unbiased outside Observer uh I was really pleased when I looked at this and uh circled back around to make sure that the numbers were good and hanging in and uh yes that they are good uh obviously your insurance committee and your unions and employees working together are doing a very good job of containing Your Health and Welfare cost so congratulations to you for that okay so next steps so tonight the Board of Trustees needs to take formal option to adopt the interim certification the superintended is recommending a positive certification and next the report goes submitted to the Orange County department of education do you have any questions any questions anyone good report Colleen thank you that you did a great report not all of what I really wanted to see but uh you know this is we've got some tough years coming up I mean it is it's scary really is um if we didn't have that maintaining of the Ada I mean you know that but that Cliff that we're going to hit is going to be horrendous but then I I'm I'm sure there are other districts that are facing the same I wish almost all other districts the the increasing districts across the state are very very few and far between well this is where I hope the state will come through and help us on some of this stuff because I mean this this stirs and Pur payment per student I mean the more students we lose the more it's going to cost us we need some help so okay any other questions or comments out yeah just to clarify Colleen you had mentioned about the uh 66 million that's deferred and you also mentioned that if I heard it right that if the feds passed a h a CO relief package that we might receive some of those funds and is that going to the state or is that coming I mean when I say is that going to the state it will go through the state but can we as ahd expect some funds out of it in terms of the million that the state is owed yeah that's a good question that originally when the trailer bill was written and remember we really didn't know what we were doing in June and how long the co was GNA last um and when it was originally written they thought there'd be a next relief package uh and that when that next relief package came that the state would take our share and use it to kind of pay off part of our credit card so then maybe instead of deferring 66 million to Anaheim they would be deferring say 40 million or 30 million so that was originally the intent was is that they were going to come and and take our money in order to pay off the credit card um and and really that credit card from the standpoint of um hitting you with a 10% reduction or taking away your investment money and money that you need to pay payroll but you do have financing options for it in order to accommodate and figure out how to um get the money early to make payroll while the state um gives you the money later so it it's kind of like you need that flexibility and so the idea was the first the first call on that money was that it was going to come back to the state and pay off part of the credit card um that being said um I think as everyone's looking at this Cliff uh Statewide um when we'll learn a lot in January when the governor's proposed budget comes out about um do you really want to use it all to pay off the credit card which I highly doubt or you want to M mitigate it and make a soft fall soft Landing uh for school districts as they all hit that cliff and the decline in EN Roma but so that's 66 million so my second clarifying question is I know that we're we have more than what we expected in terms of Revenue at the state right so and I'm hearing that there's discussion that some of that will come to the schools but is that part of you know basically differing the 66 million or is it more that we will get yeah it's actually you know two different parts the first part is that the the ledge analysts numbers are saying that the the impact an immediate impact of the covid isn't going to be as bad as they thought it was I think it's about a 6% Delta and so um first off the state impact this year is not going to be as bad uh but remember like I said it's a taxes are a lagging indicator not a leading indicator of economic problems because people have make money to pay their taxes so uh those numbers are coming in good and then in addition uh we are looking at and and hopefully we'll receive another covid package from the feds so as the co originally when they set it up it was the co package from the Feds that they had thought that they would take to to pay off or start paying off that 66 million they're bwing from you guys okay and the next clarifying question is regarding the food service is I know it's a 5.5 million uh lag I I want I know you glossed over it but I also want to give the benefit of the doubt for folks who are watching can you explain a little bit what that means for us because this is also uh although it's Anaheim Union we are servicing Anaheim elementary which is also part of our community so I want you to kind of give a little bit in a short form what that means to us and how that it's impacting Anaheim elementary and what it does to our budget yes so the situation with that is that um basically as I had indicated uh you you have about twice roughly twice as many Food Services employees as you would need to serve your district and what's more is uh your sites uh you have more students per site right so uh the Elementary District has more sites um and so basically you have you have their employees on your payroll if you will and their employees have been assigned to their sites so um what we have is kind of an economies of scale thing where you've got more employees that that are going to be on your payroll because the trailer board Bill said they are going to stay on your payroll um but they're distributed um into the sites and in some case in adjacent sites Elementary sites uh right now serving meals uh into the community so um going forward one of the things that we've talked about um with the Elementary District is doing a profit kind of a profit and loss per site and and trying to um get some consensus on maybe some reduction of sites um and so that we we don't have as many folks uh out there in the community to the extent we can repurpose those people we can charge them back to co funds so we have ways of reducing that food service um payroll uh if if we can kind of reduce the sites and really think in terms of economies is of scale because obviously you're serving more more students on a High School site than you are on an elementary site and we're serving uh 21 Elementary sites right now so and then the fiscal impact is basically you you have a healthy food services budget uh but if you go through 5.5 million per year this year and next year uh you will you will be into your general fund making contributions just like it does to special ed and um other encroaching programs right and I I just want to reate that we are in discussion with Anaheim Elementry to resolve this right okay perfect madam I have a couple questions okay an Marie go right ahead so Colleen can you clarify for me when you say credit card uh do you are you referring to the months that the that employees got paid while they were home no the credit card is that um uh let's say all of the think in terms of a paycheck all of the paychecks that were due to the school district from the state of California up until June of 2020 they were paid on time okay instead of making the 10% reductions what they did was they said well we're going to take x amount of dollars that you were do for this year for this year's students and we're not going to give it to you this year we're going to give it to you next year so it's basically their credit card with us and money that they owe us so instead of reducing our income from the state what they did was they said we're going to um just not give you the cash accounting wise that's really bad practice I can't help i' tell you that um but and as a matter of fact if it's booked on one side as it should be booked on the other side the same way but uh they they did it back during the the recession and it worked then and so um it's not surprising it's kind of one of those skate BS that you can use in order to not Hammer um the prop 98 in the schools and so uh basically then they pay they pay off the credit card by paying this on time and that's how they credit card that's the deferment then okay so when you were talking about um them uh getting the funds from uh or the anticipated funds from the income tax and that that money uh that bot of money you're saying that they are going to pay off that what they all data I'm trying to I'm trying to uh understand where um where that money is going that that's anticipated from the taxes and just for clarification is that the the the where that's going the the three months that they the school districts uh actually that's gets into the the two um pots of money so the one is the onetime money from the state where they uh the loss and taxes that they anticipated due to co this year aren't as bad and so they expect that they will be able to generate some extra onetime money um until the full impact of the covid is felt in taxes um and and actually we had a fair amount of one time even going into the covid um and then the others the other one for the credit card is actually they they uh had originally in June thought that when if and when any more covid relief funds came from the federal government they would use those funds um for Education they would use those funds to pay off the credit card or pay down the credit card so it's two different pots of money okay thank you uh and then um do we anticipate another hold harmless for next year um I we'll see in January I will be very surprised if the governor and the in his proposed budget doesn't suggest that the legislature use some of that onetime money um to do that okay and just to clarify for our folks out there the money that you were talking about that one time has a clock on it uh we have to pay that uh and that's only for the support uh for Co yeah the $38 million 32 million of that 38 um from the feds this year has has to be uh spent or encumbered uh and held up to delivered issues uh by December the 30th of this year so basically you were given $32 million to spend um trying to to put together Alternatives and different ways to educate and protect um your employees and students and you were you were given virtually no planning time so December 30th Is is the day thank you so much yeah upgrading our hbac systems food service and things like that our CLE cleaning supplies and yeah well thank you we we did very well I think we did very well with uh not having you know a whole lot of time to plan thank you Colleen very good report thank you guys any other questions any other board members have a question Mr O'Neal okay Mr Smith okay Colleen thank you very much that was uh oh and sorry what's that thanks to Jerry oh yes and Jerry yes who had to come back I hope you're doing all right Jerry I'm just just coming back from surgery my goodness okay uh all right so we have this is an information item only requiring no formal action by the board so we have officially received this information not necessarily happily but thank you very much Colleen for a good report okay item 14.2 again this is School dismissal and distance learning The District staff members will provide us an update on the district's efforts in response to School dismissal and distance learning and resulting from the covid-19 uh pandemic okay Jared Sharon all right I want to make sure you can all see this yes yes all right perfect well thank you president Pi congratulations also Bo executive cabinet to the larger Community watching this evening uh for tonight's presentation we have really three Core Concepts we're going to be focused on um I will be starting to talk a little bit about um the grading policy and the suspending of the graduation requirements those are two resolutions that are before the board tonight that hope you'll be taking action on in a bit so I want to spend a little bit time in anticipation of potential questions you might have had to walk through the thinking and the mind work that took place to generate these two policies and then finally uh I'm going to turn over to my colleague Mr Cologne who will spend some time talking more deeply about the changes to the virtual schedule based on a lot of input that we've gotten from families from students and of course from our teachers uh in preparation for our return back after winter break um like in previous presentations I respectfully ask if you can to please hold your questions till the end and then Manuel and I will be happy to answer whatever questions come our way and also just so you know we also have director of risk manager Diana GAA on the call um because we know you may have some questions as relates to protocols or processes related to covid uh the notifying of Staff Etc so so she's on the call at the end as well to answer some questions you might have having said that I'm going to go ahead and begin the presentation so I'm going to start with the grading policy and and I want to share before um I go to the the next slide um this has been uh something that has been on our minds even since last spring uh we have been working really diligently as a district over the years to really make an impact on our students and how we support them in classrooms and the pandemic as you'll see in a moment has really impacted the great work that our district has done and just so you know this is not an issue just for the Anaheim Union High School District as we've been working with other districts across the county these Trends are similar for for them uh and then in a conversation we had with Orange County Department of Ed they're seeing actually similar Trends in their conversations with the folks at the state level AC up and down the state of California so we know the these uh concerns around grading are very much uh real for for so many districts and so many students across not only the state but I would argue the country so going into that piece when we bring this policy before you why the need for a policy well like I had said I am super proud of the work our district has done um over the years as it relates to grades um you you can see that if you start from even the work our Ed division has done around instructional practices and the staff development professional learning from our curriculum specialist to our directors then going through the work that our sites have done um our admin has done a tremendous job putting policies structures and systems in place our teachers have been incredible in the way they support students way they've really shifted instructional practices to better aligned to the 5c's in supporting our students also the counselors you know we made a transition to grade level counseling our students are getting far more attention uh and support from our counselors than ever before even I would argue our classified staff our instructional AIDS being used more strategically uh the way that they support our English Learners and our students with disabilities so you can see if you look at columns um the abcdf grades over the years you can see that we have seen a sharp decrease in the dnfs over the years while improving our a b and c grade rates and then unfortunately in the year 20 20 2021 we were hit by this pandemic and unfortunately it wiped out a lot of the great work that we have been doing over the last several years and I want to make it clear that we are in no way blaming our students and we are no way blaming our teachers or our staff staff uh we have seen firsthand uh the results the impact the pandemic has had and and we think this this and this alone is is a significant reason for us to intervene and do something on behalf of our students uh as you know we have had m in place to to as as Grant talked about our asked the president earlier um we've had M Us in place to support the working conditions for our staff given the pandemic well we needed to do something on behalf of our students right who's writing the for them so this grading policy is one approach that we wanted to put in place as a level of compassion and support for our students while at the same time still holding them accountable um because of the work um that needs to be done uh so this grading report really shows that that impact that the pandemic has had if you look at the policy one of the things that I want to stress is this is not a policy that was developed in um an office by one or two people this was really done collectively and collaboratively with a lot of different folks um our administrators at the site level and District level have provided a lot input into this policy the ASA executive board as as you heard um Grant talk about earlier we meet with them regularly and they've had some opportunities to provide input as it relates to this policy uh we have met as a Ned staff with our apga exec board or or co-presidents buck and Sylvia andopa um so they have had a chance to look at at the this work as well and then of course we spent some significant time with our teacher input group where they've looked at this policy closely and provided a number of input all of whom those different groups have gone back to their Ed staff where our Ed division has taken that that that feedback that we've received and we have crafted this policy to reflect the mind workk and the sharing of of these different groups and I'm really excited and proud to share before you the the policy that we've created as a result of much of that impact um this has really been a collaborative process and I'm really proud of that work now some key takeaways that I want you to really be mindful of and aware when you when you revisit this policy and I know you had it before you you've had a chance to look at it we really do feel this policy does extend the compassion the mercy that we've talked about um over the the last several months um while still holding our students and our Educators accountable um as you heard from Hilda we have spent time with our site administrators where they've gone back and done professional learning activities with our sites you know around compassionate grading what does that mean they've done article reads they've annotated that text and then they spent time as staff really defining what compassion grading is and what it might look like in terms of practice um but again we also want to hold ourselves accountable you know as a board when when our seniors graduate you say every time at the graduation ceremony that that our students who are graduating have duly met the requirements um from our Board of Trustees that they have passed um and that means something to us we want our diploma still to mean something so we feel like this still extends that compassion and mercy while still um providing some accountability to the work that the students are expected to do while in class what one of the things we also like about this policy is it's not a one-size atall approach um it does add teacher discretion in the policy it really acknowledges and reinforces student effort and it looks at multiple measures um one of the things that we didn't want to do and I'll talk about this in the moment is unintentionally um box certain students out because we put a specific grade percentage in the policy where they may have been really working hard to get their grades up but because of the challenges have had struggle re reaching that threshold um so this really does give teacher discretion because they're the ones who know their students best and really um throughout the parameters of this policy can can assign a grade that best represent what the students have done in their Mastery that work now look at the policy specifically I want to take a moment just to go through the thinking behind some of the words that you saw in the policy because it's it is very strategic and intentional and the work that we did as an ed staff and of course the feedback that we got from our stakeholders so as you saw um the way this policy will read for the first semester is that all students will receive either a grade of a d or higher or a mark of no credit uh we don't want to penalize a student who has earned an f grade so an f grade will be converted to a no credit as you know a no credit does not impact negatively the GPA which again we don't want to create additional challenges for our student when they do apply for college or their postsecondary work so that F will be um converted to a no credit and as you saw in the policy we do have criteria for both those students who receive a grade of De hire and for those students who fail to meet certain criteria that will receive no credit what I want to spend some time with us talking about this criteria and the the words that were intentionally used um for students receive that grade of D or higher they will have to done any two or more of the following again I talked about that recognizing and acknowledging the effort of a student not truly fully understanding what each student is up against their home life or or learning environment at home we we we wanted to take that into consideration so by giving um these four criteria um bullet points it really gives our teachers and our and our students an opportunity to meet this expectation and a number of ways and again a lot of it is is going to be based on that effort students provide or or or or give to to their learning the first bullet talks about being regularly logged in we didn't want to quantify this because as you know um some students Maybe log in a lot in the beginning because they were in the process of getting their Wi-Fi or they were in the process of getting their computer so we don't want to penalize with with a a quota or a specific number but what we did instead is is referring back to our first best instruction placement you may recall we have that phrase knowing students by name need and story so we wanted to reinforce our concept around first best instruction we felt like if the teacher knows the students they know why they've been having some challenge they know their story um that would qualify as being regularly logged in because teachers have have have have connected with those kids the kids have made that effort to log in enough where the kids and the teachers know one another so that's how we how we um created that bullet without having to quantify things un specifically and unfortunately boxing or unintentionally boxing certain students out same thing with the second bll turning schoolwork in we put the minimum number at the teachers's discretion I think what's really important to understand here is we have over 1,200 teachers in our district which means we potentially have over 1,00 different types of GR rating systems that may you may see in any one given classroom some teachers are really big with Project based learning and may not have the same quantity of assignments that a teacher who doesn't do Project based learning or they may have a hundred assignments um some teachers do an accumulation of points where things are not weighted right tests are worth the same as homework which are worth the same as participation whereas other teachers have weighted categories so to to quantify the school workk being turned into to say a student must have had a 40% to get the de or higher or a 50% we didn't want to do because each Gradebook is different and it really is subjective um it would it would potentially unintentionally take some students potentially out of the policy we have for example students with disabilities or English Learners who we know have been working really really hard because the content has been difficult and the learning environment has not been the most optimal they may be earning a a 35% well under this policy that student would receive a d or higher but if we put that 40% or 50% as a as a as a floor now that student not meet the criteria um and we didn't want to unintentionally take some of those students out of the mix so that's why we put down the minimum number of the teachers discretion they know the students who have been really making that effort to turn work in and to and to really Master the concepts that the teachers are are teaching the third bullet talks about participation in class which includes but not limited to and as you'll see on the policy we have a number of examples listed um for teachers to choose from but that's not all right there's additional ways that students can can show their participation um what was important for for us as an ed staff is in the policy um it really calls out um the strategies that we covered in depth this summer and early in the fall when we trained our teachers on the National Online standards that's something we're really proud of that as a district um we we took the time to really build capacity in our teachers in terms of how they teach and instruct and engage students when they are online since it was such a new experience for many of our teachers um that's actually built into the policy so it reinforces those first best instructional practices and again as you saw in the policy specifically it calls out a number of those practices um specifically but again there's more ways that a student can demonstrate that they participate and similar to the way we looked at teacher or students's turning in work that minimum number is also at the discretion of the teacher we didn't want to say a student will have had to participate in two chat box conversations we really wanted the teacher to have some discretion as they're working with their students since they know their students best and again quantifying it might unintentionally um take some students out of the mix and then lastly we talked about engaging with the teacher and or the instructional Aid um through the use of emails phone calls the Google meets office hours the Tuesday Thursday live checkins or other forms of communications we also know that some students have been meeting with teachers on their asynchronous time through office hours or through um support with their instructional Aid and we wanted to give students credit for those efforts as well as it connected to their grade so again we feel like this is a really balanced and fair approach for our students while at the same time um holding our students and ourselves accountable um for what a passing grade means and again the no credit is something that that won't necessarily penalize our students in terms of GPA now this all things considered also will connect to the graduation requirement suspension that I'm now going to talk about so we feel like these coupled with each other are really going to be important talking talking points for you as as a board as we look at our graduation requirement suspension recommendation I want to remind the board that you took action last spring to do just this and what we're looking to bring to you is the exact policy that we brought before you last spring um the the need for the graduation requirement is we have seniors and this is really more geared towards our seniors right now we have seniors who were on track to graduate prior to the pandemic but because of the covid-19 pandemic um many of our students or a number of our students have been impacted in ways where now they are no longer on track to graduate and the suspending of these graduation requirements do allow for um our our staff to support these students in helping them get to that place where they would have been a graduate under normal circumstances I want to remind to the board that when we did this last year Our intention was not to um pad our numbers it was really to normalize things so had we not been in a pandemic the kids or the students who would have graduated would still continue to graduate I'm really proud that last year you know of our 4, almost 650 seniors that graduated um only 410 districtwide needed the covid waiver so as you saw the majority of our students still graduated with their 220 graduation requirement as you know the state has a graduation bar floor of 130 credits to gradu graduate where we as a district have a a floor of 230 credits so this is significant that difference what we did last year is to still be above the state requirement bar is we uh suspended the graduation requirements so that way it reflected 160 credits to graduate so again most if not n most of our seniors will be applied to the 220 graduation credits not the the covid waiver that we're talking about but the senior counselors again we have that grade level counseling and our senior counselors they really know our students we've already talked in front loaded with with our apga leadership and our counselors so they've already begun the analysis um to to determine which of those students who might have been impacted by the pandemic that this waiver would apply to you and again last year it was about eight and a half percent of our seniors that um got the impact of the co waiver uh some of those students graduated on time and some of those students they graduated through summer programs to meet that covid waiver but again our senior counselors to do that analysis work closely with those students in the families that are impacted um as I just mentioned our senior counselors they were remarkable last year and as you know um they really worked tirelessly last year especially given that this took place in March and the policy wasn't improved until April so our councilors were working around the clock last spring um to to really put this into place so when you see that bottom piece um in terms of why now well there we go the why now in the spring um this gives our seniors and our counselors adequate time during the second semester to make those adjustments it gives counselors the time to enroll our senior who are impacted by the pandemic and would have been on track to now get maybe into the courses they need to get into the second semester so that way they can graduate it also gives our counselors the opportunity to enroll them into our credit recovery options now so they're not doing it with just a few weeks of school left like they were last spring so this will also take into consideration the mental health of our seniors and our our counselors which I think we all agree is significantly important I know our board has always been a champion of mental health and making sure that we're doing things to to be mindful about the mental health of our stud students our families and of course our staff so those are all valid reasons as to why we're bringing this policy before you now it gives our counselors the adequate time to work with these seniors who are impacted we've talked to our as the leadership about this policy we've talked to our site admin about this policy we've directed them that when students ask questions about this policy they are expected to be directed to their senior counselor that is their Lane this is their area of expertise this they are the ones who really should be Consulting with the students if this applies to them and working with the parents we don't want students or families to assume this applies really they should assume that the 220 graduation requirement applies to them and that's where they should be moving in their Direction and that if their counselors reach out then they know that they would qualify potentially for that covid waiver and the suspending of these graduation requirements so that is a really important point that I want to make again the majority of our seniors they will graduate with our normal um a USD requirements but this gives uh those counselors the the flexibility to support those seniors who were most impacted by the pandemic so having said that we now want to transition to Mr cologne who's going to talk a little bit about our revised virtual bell schedule before I turn over to Mr cologne I think it's important to note when the board made the decision at the last board meeting to pause in the return to our hybrid model and to continue with our virtual schedule at least until probably March 15th the return of fourth quarter one of things that we had already been engaged with our teachers and even parents who have given us feedback is that if you're going to continue in Virtual least here are some of the things that we've learned from this experience that we can use to strengthen and improve our virtual schedule so it has a even a greater impact on our students and our staff being able to deliver content and support students with their learning so Manuel has done just a masterful job working with our teacher input group and again our teach our asset exec board and really getting the feedback that we we needed to build a schedule that was going to better meet their needs so having said all that I'm now going to turn over to Manuel who's going to talk a little bit more about the revised virtual Bell schedules that we looking to start the year with when we return January 4th and January 5th thank you Dr freed really appreciate the opportunity um as Dr freed said these virtual schedules or the the revised virtual schedule would take effect on January the 4th um and as stated um we've been working on this you know really since the beginning of the year before even the year started back in July on all of our schedules um in October uh at the end of first semester if you remember um we were uh debate not we were deciding on whether we were going to continue in a virtual or we were going to uh uh uh go to um a hybrid model um and with the uh with that change and staying virtual um we did uh revise the virtual schedule at that time to add five minutes to the schedule um we then uh continued with uh the discussion around the hybrid model uh to really get ready for second semester to begin in the hybrid btom but as you know from from the previous meetings um we have decided to to continue in a virtual once that decision was made um it was very clear uh from our teachers perspective um that we needed to revise the current model and improve it improve it not only for instruction but also improve it uh uh in terms of our students and the mental health of our students and so um you know the big change the why as to why this change needed to happen at this point I think it's important to note that it is at the beginning of second semester and also it's going to allow us to to again expand uh the learning in terms of what many of our parents had been uh recommending as well as um as well as some of the other things that we had seen in relation to the data um one of the biggest things that we noticed is the engagement um obviously the engagement in the Tuesday and Thursday because it is asynchronous it's much more difficult uh for students to log in uh we do have a check-in period which is second period uh but other than second period um the students are in asynchron one of the things we found in terms of the grade distribution uh and a lot of uh uh anecdotal uh information from our teachers was that the students that were that are in their second period because they get to see them every day those students are more engaged and those students have better grades in that second period so there were many reasons as to why um uh we're moving into this revised schedule um the other thing uh as I said is that the students are now going to be able to see their teachers every day they have less classes more focused classes and then uh the students are able to see their teachers across all days of the week um it also is a revised uh minimum Day schedule so there is still time for teachers and students to have a synchronous time both for Teacher collaboration teacher prep and also student uh to be able to have either office hours with their teacher or uh additional resources and supports that they can get uh in the afternoon so BAS on that um here's the the revised schedule that we are um uh putting into effect on January the 4th the beginning of second semester um so as you can see on Monday on Monday is very similar to what we currently have in the asynchronous days Monday the students will see all of their teachers they will check in they will get the work and and the plan for the week um similar to what they do right now um but it is a regular full schedule the students will see all their teachers and uh the class periods are 45 minutes with a 10minute uh uh passing period between each class um where A Change Is is now Tuesday through Friday so in Tuesday through Friday what we basically did is we took the Wednesday and Friday schedule and extended it out to the Tuesday through Thursday so it's the same number of classes same number of time it's now extended uh uh for each period for each day of the week so on Tuesday the students will see their first second and third period teachers um they then will have their lunch break and then they have asynchronous time in the after afternoon um so that allows the students to focus on those three periods of the day rather than all six periods which again it's another support for the students to not have to focus on all their classes so on Tuesday they will only focus on on first second and third period on Wednesday um they will focus on fourth fifth and sixth and then it gets repeated again Thursday they will focus on first second and third and then Friday it's 4th 5ifth and 6 the other thing to notice is that the day begins at 9:00 um which again it's it's a good starting time for our students um as you can imagine the schedules have have been difficult especially uh for students who are having to get up earlier than they normally would um teachers are also stating that the first period classes are are are difficult for students to attend um so the 9:00 start time um was important the other rationale um is that we have late start on Thursday and because of that late start it pushed the start time to 9:00 teachers were very adamant that it was important that the start time be consistent across the entire week so that way uh it's it's it's um it's more familiar to the students uh and it becomes that habit of students knowing that I have class at nine o'c um so this is the high school schedule um the junior high school schedule is very similar Mr colone real quick the other thing that's really important with Tuesday Thursday period one two and three is as you heard from Amanda being at the last board meeting the great work that we've done with dual enrollment the one two three also allows us to continue the embedded model with Cypress College so those schools will not miss a beat uh in being able to continue to support students with the embedded dual enrollment courses so that was also significant yes thank you Dr freed um for the junior high uh again it's very similar students will see their teachers on Monday day just like they do now um they get the they get the the week front loaded um in terms of their assignments uh and then Tuesday Wednesday Thursday and Friday the students will be uh uh uh dividing the classes in Block so on Tuesday they will see their first second and third period teachers again they have lunch and then they have asynchronous time in the afternoon uh Wednesday they have fourth fifth sixth and seventh if you know our Junior highs our junior high is at seven period instead of six like our high schools so the on Wednesday they do have an additional period so fourth 5ifth 6th and 7th uh and then Thursday again it's our late start day uh they start first period on nine o'clock that gets repeated so first second and third and then Friday is 4th 5ifth 6th and 7th uh again this is our uh revised schedule that uh we will begin with on January the 4th and we're super excited about it um in speaking to some of our students uh they are uh seeing the benefit to having only three or four classes depending on whether you're junior high or Senior High uh to focus on on any particular day thank you okay so that concludes our uh presentation with for you this evening we'll Now open up for questions or comments to for the board so board president Pier I'll turn it back over to you madam president Mr cologne I had to click my I had to click okay yes yeah I have a question for Mr cologne the asynchronous time on the Tuesday Wednesday Thursday Friday what are the students and teachers supposed to be doing during that asynchronous time the asynchronous time is when the students are doing work so teachers have assigned work for them to do uh it is also time for teachers to do planning they might host office hours um uh that's also a time where our our uh students with disability are getting additional support from their instructional assistants as well as our English Learners um there's tutoring available that students are getting services for uh so now with this schedule it will allow for students to get additional support across all four days in the afternoon okay let's just take Tuesday for example the students are doing period one two and three synchronous synchronous and then in the afternoon uh are they doing just periods 1 two and three or can periods four five and six or seven be uh uh on Tuesday also in the afternoon so for asynchronous the students can be working on the work for the next day so it could be that they're working on work for fourth fifth and sixth periods um because they had their first second and third teacher today so that work might not be uh uh uh might not be um due until the Thursday um so the students then can focus on the work that's due um um the next day which is fourth fifth and six okay so if you take period one on Tuesday it's a synchronous at at 9 o' but the do the students have to have to um log in for a synchronous day okay yes and yes that is also another benefit that I think students will really appreciate um currently the teachers have to take attendance based on the the work that student has has done or the check-in time um with this schedule the students will be the teachers will be taking attendance based on student attendance so the students by attending the class will get attendance there's no more additional uh uh work that students will be will need to submit above and beyond attending class and that is the synchronous time with their teacher and do they have to spend the whole um 45 minutes with the teacher at that time or do they just check in and then they can do do whatever no they're with their teacher the entire period so yes the first second third period they are with their teacher during that time yes okay thank you any other questions okay I have I have a couple comments here Manuel I noticed okay I really like the high school schedule it's it's you know the same across we are we are acknowledging a later start for students because a lot of them unfortunately play with their technology and don't want to get up early but when I look at the junior high schedule it's a lot what are you smiling at jiren when I look at the junior high schedule it's more confusing in other words you've got these kids starting at 8:20 instead of 9 o'clock and getting out at 11 for lunch um what is the rationale behind that and then you give them a late start on Thursday where they actually do start at 9ine um now I understand we've got seven periods for junior high but I I just I really think that a later start would be better for them you know every day um except maybe Monday because you want to get all of the classes in but we're we're giving them four days of starting at 8:20 and one at nine what is the rationale yeah Miss P I think you're looking at the at a previous version um so we met yeah we met with the teachers today and you know again this is has been a very fluid process um and so we met with the teacher today and actually you're absolutely right the this is what this is how the teacher simplified um through our discussion because they felt especially the junior high teachers felt that that start time for Junior High kids was so critical and that being consistent across each each day was important originally we had the late start was was all was was pushing the start back um they had originally made the recommendation to possibly move it to the afternoon um which again again uh would have added another dimension but this will allow things to be very consistent especially for the Junior High kids so yes the Junior High kids also start at nine o'clock okay well that Welly I just printed this out yesterday I mean that's what you guys gave me well then of course you did it today okay much better yeah I I like this much better because this also goes along with the high school so if there's a junior high and a high school student in the same house they're both starting at the same time and it's not one starting earlier exactly we won't have this jealousy but he doesn't have to do it okay um so any other questions or comments well I'd just like to compliment Manuel this has been a lifetime experience for a first and to handle what you have handled with the teachers and trying to accommodate all the needs of so many of our youth I just want to thank you for all of your input and um service thank you Miss smth very good and I want to say too you know your comment today you met today and made changes today and this just goes to show our our community how how how much we're working on this and we're you know it's an evolving every day we're trying to figure out what's the best for our students and we're we're doing these now I I know I got some comments and complaints about changing the system but I think this is so much better and I mean and Studies have shown the students do better when they are in touch each and every day I mean we've seen that from our numbers and also what's I think is a lot better is the kids are only going to be going except for one day until noon and then so they're fresher in the morning and I've been an advocate of rotating schedules since I since I started teaching so this kid that has math fourth you know seventh period he's going to get a chance to have math in the morning instead of in the afternoon when he's ready for his nap so I I know I I really think this is gonna help they're going to be only in school every day but only in the morning and I I'm really glad to see that and I hope that other people will see the the advantage of this even though it is a change from what we're doing now um it's much better Madam president yes I I just wanted to um you know thank uh M well and jiren for listening to our parents and listening to our students uh and and and reacting to that um and looking at the data um and I can speak to engagement because I'm in uh classrooms every day and I see our students um you know when I'm I'm I'm looking at our at our elementary and I can see uh that this is definitely needed that daily daily engagement um and we're doing it at the elementary school um highest you know we have the highest number of students in the Anaheim elementary school district and so I think that Junior High schedule will fit right in um with that um and I thank you for you know uh your first statements of not blaming counselors not blaming our teachers not blaming our students you know uh for all of this and uh the concerns are across the state um I think Anna and and Al talked about uh that this was a course at our annual education conference and it still was at the annual education conference I took it I was really uh excited that they had it it's it's like one of the most popular uh workshops as a grading policy and so um I I really uh think that this is something that I hope uh changes throughout the the the state and I love that the lens uh that you're approaching this is a level of compassion with the grading policy and support thank you for that and uh optimizing our placement and this is this is what education should be about and it's almost like an IEP for each kid knowing their abilities knowing their name knowing their story where they're coming from and having that compassion to to grade them fairly to the best of their ability um and uh my question is here is the question after all of that uh are the colleges are they keeping up with us um how are they responding to um to this to grading policy sorry to hit you with that um do they have work to do are they where are they so yeah I mean man wel can speak to the work of our collaborative since we have direct access to Cal State florid can UC Irvine but I think they're seeing similar Trends even at their institutions where um you know students are struggling even even there because they're they're virtual um obviously uh probably not the same level that that we're seeing in our in in post or K12 but but they're seeing the similar Trends and and I know and speaker with Christine olm said um who has access to even more folks they are it is something that is on their radar there're something that they're very much aware of especially when you're seeing these are Trends across the state one I don't know if you want to add to that but I think the collaborative is very much aware that these are very real concerns across the board you know we meet with our collaborative once a month and and it's really nice to be able to have everybody at the table um we have obviously our community college Partners F Fon College uh Cypress College we have our Cal State Cal State Fuller ten UC UC Irvine um as well as a lot of Community Partners um and so and the county office is at the table now and all of us together collectively know uh how difficult this has been for students the mental health piece has been huge um but we know that you know because we meet with this group regularly uh we know the pulse of the state they bring a lot of information as to the changes they're seeing um one of the things that has been stated to us is the enrollment at the community college has gone down dramatically because of covid so they're seeing in terms of enrollment at the community colleges um what we're seeing with the Cow St the UCS is they're adjusting their their their admissions process and admissions requirement to meet uh you know the current status the current situation with covid so they are adjusting their requirements um for admissions uh for for both the CAL States and the UC so this change uh and this impact goes AC Ross all systems thank you okay any other questions com well first of all um Manuel thank you again I think every all board members I courted thanks for all the work that you putting into it with your team uh you guys are amazing and uh have done some really good collaborative work uh one thing that I want to ask is I know that you we saw the reply or the the uh uh the feedback you gave to our students uh there were a lot of students who actually emailed with concerns about the change and all that but I will I I commend you for your response back to them and hopefully all of them who actually are watching would listen to I Want You Manuel to kind of reiterate your response back because uh I know there was a long range of concerns from some of the students including students from Anaheim High School you know I think the the gist of of of the response is that um you know we took the students into consideration in in every single decision that we've made um all of our conversations have been about uh what's the best interest of kids um and and how do we make it again understanding their circumstance and they're all dealing with a lot of different uh situations how do we ensure that that we are being mindful we are being compassionate compassionate about how we are addressing every single issue when it comes to to this pandemic and the services that we're providing um and so every single decision every single conversation from our teachers to administrators uh to all aspects of our organization is about how can we ensure that our students are being successful under these circumstances thank you m are my uh the rest of my questions I'm just going to ask Diana I I know we had this discussion but I want to kind of reate so for Public's uh consumption in terms of what is our covid policy when there's an employee who is either saying stating to us that hey they're positive they don't want to come back they don't want to come to work uh what is our policy and what is our protocol uh the discussion that we had if you can elaborate a little bit I might have a couple of follow-up questions right so um no problem the um District's role um at has as it has been identified To Us by the Orange County Health Care Agency is to perform School related case investigation um so we review the California Department of Public Health Information the cdc's information but ultimately we defer on the local health agency which is the Orange County Health Care Agency so when an employee reports to us um that they are positive um our uh directive is to um confirm um uh that information and to uh have that employee isolate um again based on our training the isolation for a um positive person is 10 days um from the uh date that their symptoms started or for an asymptomatic or an employee who has no symptoms it's 10 days from the um date that the positive specimen was collected from the employee um so there's criteria that's outlined um to us when we clear an employee on that 10th day in order to report in person on the 11th day um it is that the employee does not have the employee has not taken any fever reducing medication for the prior 24 hours and that it is that their in symptoms have improved and it is that 10 days have passed for their um CR you know the criteria that I just described so we contact employees on the 10th day and if for any reason they don't meet the one of the two criterias for um improved symptoms or not taking fever reducing medication um that's where our um support in returning them ends and that's where we refer them to a phys for a Medicals note a medical note to clear them to ensure that they're safe to return to the workplace for an employee who uh reports a possible exposure um if it is a positive confirmed case in their household they are directed to quarantine in their home um recently the Orange County healthc care agency's uh quarantine notification that we utilize um for our employees has uh been revised to include testing um the ideal time they identify is five to seven days after the exposure of that close contact so obviously for a household member um it we we work with them to navigate when that exposure was when that um household member became symptomatic and or tested positive if they did not have symptoms um if it is a uh close contact that they had um outside of their home those are easier to quarantine away and the quarantine period would be um uh 14 days from the last day of exposure uh employees receive information via email confirming what we've outlined to them verbally because it's a lot of information that we're relating to them um and then likewise we continue that communication with them uh on that um day to release them from either their isolation and or their quarantine so what we know is that the Orange County healthc Care Agency along with you know the California public health and CDC they're continually revising and and adjusting criteria um uh parameters and or guidance so we have to continually monitor that and um as soon as we see a revision we incorporate that into our uh contact tracing program that we utilize for our employees um the Orange County healthcare agency will then support the employees or any individual in Orange County to perform Home and Community related case investigations thank you for that clarification so I I just want to reiterate again when there is an employee who is exposed in a family setting we're actually telling them to quarantine and then test after 5 to seven days and that's because of the incubation period right yes we have a lot of um individuals who will immediately test after they were notified within two three days um and uh in some cases those tests come back negative only to find that that individual in fact begins to the onset of their symptoms that fifth seventh nth day and then we would have them retest Midway in that period um and in those situations that virus has loaded in their system enough to trigger a positive covid test result thank you and uh I want to kind of reiterated the conversation that we had prior is to make sure that we we include our Union presidents in discussion about all these aspects of uh the final points of it so that they could communicate to their members as well so it will be a double triple communication where we're not we're not letting anybody fall through the cracks I think it's important that we communicate this aspect to every single employee multiple times so that they know what they need to do uh and how to do it and obviously provide the resources in terms of you know obviously we've opened up our testing sites at our campuses uh giving all that information to our staff so that they're aware and they're not taking missteps because I I I don't want to you know have employees not following protocol and then coming into campus and then uh going through that situation where they expose more employees so I appreciate all the work you're doing but I want to reiterate again let's bring our Union presidents and make sure that they're blasting out this information on a regular basis as well thank you most definitely we will work with our unions to ensure that they understand those um parameters for what a close contact is in the need for quarantine and your positive test and a need for isolation and that return to work criteria absolutely okay any other questions comments well we had a a presentations here that were quite meaty in other words it covered several different items that we will be viewing on um are voting on we'll have a couple of resolutions but right now this was basically an information item so um unless we have any board members not U happy with all this stuff that has been gone on then we'll move on to item 14.3 no item 15.1 okay and this is resolution number 2020/21 dbot d06 temporary grading system first semester of the 2021 year now okay do I have a I have a motion and do I have a second second okay all right any questions comments okay seeing none and this is a roll call vote of course we will start with I think okay Brian hi okay Al hi Kathy I and Marie I vote I and I vote I also so our temporary grading system will be for this semester of the 2021 year only okay moving on to item 15.2 another resolution this is number 2020-21 dbot t-07 graduation requirements for the class of 20 21 and this was okay so moved do I have a second second all right moved in second any questions or comments seeing none uh we will have a roll call vote Brian hi Al hi Kathy hi and Marie I vot I and I vote I also so our graduation requirements for the class of 2021 has been been altered okay moving on to item 15.3 another resolution this is number 2020/21 db-8 adjustments to income and expenditures general fund resolution number 2020/21 db-9 adjustments to income and expenditures various funds and the 2020-21 first interim report do I have a motion so moved second and second motion and second okay do I have any questions or comments okay seeing none we will take roll call vote starting with Brian hi Al hi Kathy hi and Marie I vote I and I vote I so we have a unanimous passing of the BET okay moving on to 15.4 another resolution this is number 22021 db-10 accounting of developer fees do I have a motion so move mov I have a motion in a second do I have any questions or comments okay seeing none I will take a boat roll call Boat starting with Brian hi Al hi Kathy hi Ann Marie hi and myself vote I so once again it passes unanimously item 15.5 resolution number db-1 signature authorization moved I have a move a motion and a second any questions or comments okay we're doing this because we have a new CVO and we want to get her all set up and and authorized okay so starting with Mr O'Neal Brian you hi okay Al hi Kathy I and Marie I and myself vote I all right number 15.6 resolution number 2020/21 db-12 off ization of approval of vendor claims and orders do I have a motion all right and a second second all right Motion in a second again this is to authorize our new CBO Nancy Nan and Karen or and Jerry chenaran and Esther Janis to approve vendor claims uh a roll call vote Brian hi Al hi Kathy I and Marie I vote I and I vote I okay item 15.7 more resolutions okay this is number 2020 21- f-06 authorization to sign applications and Associated documents again this is to certify Mr matsuda Miss and Patricia Neely as authorization to uh sign and adopt okay any questions I mean do I have a motion so moved and a second okay any questions or comments seeing none we'll take a vote Brian I Al I Kathy I an I vote I and me I I vote on okay item 15.8 resolution number 20 202- f-07 delegate authority to District staff to enter into change orders not to exceed $100,000 do I have a motion and a second I okay uh any questions or comments none all right seeing none we'll have a roll call vote Brian hi Al I Kathy I and Marie I vote I and I vote I okay item 15.9 board policy multiple policies second reading this is for okay we will move all of 15.9 to one two three and four any questions or I mean did I have a v a motion okay Motion in a second do I have any questions or comments okay seeing none we'll have a roll call vote Brian hi Al hi Kathy hi an Marie I vote I and I vote I okay item 15.10 this is the agreement with trust Mark health benefits Incorporated I have a motion and a second this is our new third party administrator for our health benefits um any questions or comments I just want to comment the insurance committee did a thorough investigation of this um we weren't exactly thrilled with the previous uh thirdparty administrator so we went out looking for others and evaluated them quite thoroughly and we're hoping this one will will be a really good and long-term relationship with trust Mark and we hope it it's h much better so uh roll call vote Brian hi Al hi Kathy I and Marie I vote I and I vote I and I'm happy to say that Kathy and I will be on the insurance committee to keep an eye on this to see how well the we decided to go with will do um it's very important and that they uh handle our district well okay agreement I mean uh number 15.11 agreement with Arena risk group this is a um insurance broker um that we okay so moved okay wait a minute I was looking to read a little BB okay so moved anybody have a second unfortunately due to the number of of lawsuits that we are facing um we want to uh hire this risk group to do some investigating for us to go back and records that we we don't have or the time to do so uh and Marie you Mo moved it who seconded anybody good I get a second I'll second it okay this unfortunately is uh something we we need to uh help us with finding out information so we are prepared okay any other questions or comments all right starting with Brian roll call vote i al uh Al must have stepped away for a moment Kathy I and Marie I vote I and I vote I and Al have you come back I wonder if he accidentally cut himself off too so well I have a four so we can move on uh 15 15.2 agreement Zoom video Comm Communications Inc I think it's 15.12 I'm sorry did what did I say two that's okay it's 12 okay 15.2 you're correct Kathy and I'm ered all right this is this is to uh contract with zoom because a lot of teachers uh felt that they needed uh something a little different from Google this will allow them to do a few things that we can't do with Google um they can and the students can do some different things so um we'll now have two venues that we can utilize I so moved I have a motion and a second second second okay um any questions or comments okay Al you're back good all right um Brian hi okay Al we're voting on 15.12 the zoom Video Communications okay you want to give me your vote you're you're muted hi I gotcha Kathy hi and Marie hi and I just wanted to say thank you for listening to uh staff and uh making this uh available to them yes very good and I vote I I know when I got when I got the email that you I had a zoom account I'm going huh how come and then I started finding out why you know and they are different I mean you can do some things on Zoom you can't do on on here so because I do Zoom meetings with some other organizations okay 15.13 this is revised board policy 71105 and which is comma parentheses 614 6.1 high school graduate tion requirements second reading okay this is all right and motion and a second it's both an information and an action item any qu comments of course this is what we know we're given a presentation before about um requirements but this one has to do also with digital literacy which is going to be spread throughout all our classes so our kids could put us to shame with their digital knowledge so um I'm sure we are requiring them to use what they know and if they don't know it they learn it in different classes so that's basically what this item is any questions or comments other than mine okay seeing none roll call vote Brian hi Al hi Kathy hi and Marie I vote I and I vote I item 15.14 the adoption budget overview for parents now this is um okay I have a motion do I have a second second okay and a second okay uh any questions comments okay all let see Brian roll call Brian he's hiding under his desk did you vote Brian I didn't hear you yes I did three times oh now I heard you okay sorry Al hi Kathy hi and Marie I vote I and I vote I okay item 15.5 this is anou a memor memorandum of understanding with North Orange County Regional Occupation program which is nor crop for extra Duty paid so moved second and a second okay any questions or comments there is no additional cost to the district this is uh but this is a good thing up updating our operations here okay any no other comments or questions roll call both Brian hi Al hi Kathy I and Marie I vote I and I vote I 15.6 this is anou with Orange County Department of Ed mental health student services act mhsa partnership 2020 to 2024 do I have a motion so moved all right motion and seconded any questions or comments okay so let's have a roll call vote Brian hi Al hi Kathy I and Marie I vote I and I vote I okay 15.17 School sponsored student organizations now this is a roll call vote and our student rep will get a chance to vote but we are going to be we have dropped item 15.1 17.3 so we will be including in this item 15171 and 15.72 do I have a motion a second okay so uh roll call vote Brian I uh I I okay Kathy I an Marie I Elizabeth I very good and I vote I 15.8 propos 2021 2022 student teacher calendar action item so move I have a motion end I have a second second okay um any questions or comments on this pretty standard okay seeing none let's take a vote Brian hi Al I Kathy I and Marie I and I vote I 1519 this is an information item initial contract proposal of the auhsd to the Anaheim secondary Teachers Association okay um questions comments okay uh public hearing 15.20 initial contract proposal auhsd to the Anaheim secondary Teachers Association uh should I wrap my thank believe gavl okay no no comment no comments are received for the public hearing okay thank you close the public hearing uh item 15.21 initial contract proposal Anaheim secondary Teachers Association AA to ahsd this is an information item item 15.22 public hearing initial contract proposal Anaheim secondary Teachers Association to to the ahsd I open the public heing and no comments received and no comments received close the public hey I gotta get my old G out uh 15.23 revised board policy 8708 sexual harassment students for students this is the second reading second okay do I have a motion do I have a sec oh who who moved in I didn't hear Brian okay I'm not hearing you clearly Brian I'm sorry okay I have a motion in a second uh any questions comments okay Brian hi Al hi Kathy I and Marie I and I vote I 15.24 revised board policy 6106 and 616- R sexual harass employees and applicants second reading so second second all right I have a motion in a second any questions or comments okay have you all finished your Kenan training that takes an hour all right is it did anybody had problems getting on I did but I did it finally so don't forget we have until the what the 18th so if you haven't done it yet that's only one hour make sure you get it done okay so we're all taken care of we're non-managerial but we have to do it okay no questions or other comments uh we'll take a roll call vote Brian hi Al hi Kathy I and Marie I vote I and I vote I okay item 1525 Revis board policy 62 1.02 reasonable accommodation second reading so move second I have a motion in a second any questions or comments okay roll call vote Brian hi Al I Kathy I and Marie I vote I and I vote I okay consent calendar item 16 do I have anybody wish to pull anything I do7 please 1627 seven 16.7 seven okay 16.14 NN and 1615 PP okay and move the balance second okay so we'll take a vote on the consent calendar Brian I Al I Kathy I and Marie I vote I and I vote I okay item 16.7 so move second okay let me push to 16.7 here okay Al you yeah I just wanted to uh compliment our staff and uh the CBA itself for delivering projects which are on time and under budget and we've been doing some great work with uh making sure that we hire our local employees uh who are within our district and giving them priority and uh also giving priority to our veterans and our graduates of ahsd so I'm glad that that we're adding two projects to the CVA to continue it uh it's a great partnership and uh with that uh I know I don't I think the last time we had a presentation was probably beginning of the year um I don't mind getting another uh presentation on this maybe uh in a future meeting so that way we could make sure that the community knows uh the benefits that we are bringing to our community having said that anybody else has if not we could go for a vote okay did we move we did Anna I just wanted to also add that uh when we agreed to this uh we uh procured probably the highest percentage of local hire in our agreement with uh the CBA so uh we do in fact keep track of that um we do have local hire uh and we're very proud of that okay very good okay so it was moved and seconded I okay yes all right all so we'll have a vote Brian hi Al hi Kathy hi and Marie I vot I and I vot I okay item 16.14 and MN and 15 PP so move second I have a motion in a second any questions or comments okay seeing none Brian okay Al hi Kathy hi and Marie I vote I and I vote I okay so let's see we finished the consent Calendar let me see is that right okay where is okay okay 17 item 17 superintendent and staff report any anybody have a report yes uh thank you and congratulations uh Madam chair also congratulations and thank you to uh our past chair H anarie uh did a great job I'd like to uh take a moment to thank our interim CBO Colleen Patterson for just doing an amazing job we are so fortunate to have someone of her experience and wisdom during uh this interim time you know our budget is well over $400 million and there's a lot of responsibility to the public and I know that the board is very grateful as well Colleen so uh thank you and I know that you're going to be uh with us a little bit as Nancy makes her transition so uh and then finally just want to wish everybody uh Merry Christmas and happy holidays thank you yeah I just want to Echo that thanks Colleen for all your your work we appreciate appreciate having you here to kind of hold down the fort while we wait for Nancy to join the team uh and I what Mike says I just want to wish everyone a happy holidays a safe and joyous time uh with your families and loved ones thank you okay for me Colleen um you're already just a close part of our team so I'm gonna I'm gonna miss you but uh so thank you so much for everything that you've uh you've done it's just been wonderful having you here um happy holidays to everyone if I can chime in thank you back um it's always fun and this is my idea of fun is different than most people but it's fun to be part of a high-powered High well performing team and thank you for welcoming me onto your team it has been very fun and I think we did some good things for kids okay thank you Manuel do you have any report you'd like to give happy holidays to every body hopefully everybody get some rest spend some time with quality time with family at home and and again Colleen thank you so much for for stepping in you you've been you've been a treat to have a balance you balance out all of us out so thank you so much for for for being with us okay uh moving on to the Board of Trustees report we'll start with Brian okay um I'd like to pick up for where Al was just talking about our consent calendar item uh 16.7 and he asked maybe for a a community benefits agreement report down the road and and when we do have that I'd just like to hopefully have it outlined as you know how many vets has it uh have we had and how many of our alumni uh the locals just sort of give us a little breakdown of of really what is the makeup of the workforce because that is one of the main reasons why we are going with with the CBA so if we can get that broken down that I think that would be a good points to have uh also I uh I attended if you want to call it that the um uh the annual csba conference and and there's one item that came up uh that I thought was very interesting that is climate change and I think uh I don't recall as having a policy a district policy on climate change uh I think uh csba does have one so I I I would like to take a look at that get that get something implemented talking about um uh through uh a resolution and getting it into our our system here so other than that I would like to wish everybody a Merry Christmas Happy New Year safe and happy uh times together uh follow the the guidelines of our of our CDC uh with family gatherings and friends and and that and um everybody stay well I want to thank Colleen for for being a part of our group I didn't have the opportunity to uh be you know oneon-one with her except in our in our um meeting fa but I want to thank her for stepping in and uh using her expertise and knowledge and just picking up like uh she was here the whole time so thank you so much col and and best to you and looking forward to to Nancy join us next time okay um Al well I let me start off with thanking Colleen thank you for your service to our district and we are always happy to have you here and H you do a fantastic job so thank you again and happy New Year and happy merry Christmas and happy holidays which whichever you want to take right uh I want to say that the csba conference I I was very fortunate enough to be in the uh committee to organize the conference uh but unfortunately I couldn't attend or I couldn't log in because I had some family stuff going on and uh ended up not being able to log into any of the uh sessions uh I did get an opportunity to introduce uce uh uh uh three of our speakers uh at three of the sessions so that was a a wonderful opportunity but I think uh all said and done all what you're hearing is that it was a great conference uh together uh even in a virtual setting a lot of good topics and uh we hope that the next one will be obviously in person which a lot of folks mentioned that you know nothing like being uh in person and having to shake hands and uh meeting people from all over the state so uh we look forward to the next one hopefully which will be I was bummed that we couldn't have it in Anaheim uh but you know we'll look forward to the next one in the future uh I did make a presentation about our school preparation and our school closing and school opening projects and what we are doing with the community to the local Anaheim Democratic Club where they were very interested in knowing what AHS was doing for the community so that was a great opportunity to talk about what we are doing in our district um and I also wanted to um mention our Roop meeting uh we had our Ro meeting last week and it was a great meeting with uh and an Marie just not only give up her presidency there but she gave up her presidency here uh but wanted to thank you for your service and Mar you did a fantastic job not only at Roop but also at a so thank you very much and said that Merry Christmas happy holidays and happy New Year be safe uh as you all know the numbers are increasing day by day please wear your mask please be physically distan socially distance exactly Mike I see you with the mask uh we got to make sure that we are getting uh we're containing this I know that Orange County is getting their first uh vaccination shipment and I believe Wednesday will be the first that we're getting it here uh but you know again until we get our vaccination I think we're probably going to be somewhere around March or April so we still have to follow the guidelines so let's make sure that we do that and move forward in kicking this Co out of here so thank you okay Kathy well along with all of the thank yous that everybody has exended to Colleen and all the wonderful people in our district it's difficult to name everyone because I think we all know who does what but I would like to say an a special thank you to the miracle workers that work with Orlando grego in the Food Service division when I look at the numbers of uh family meals that they have put out individual meals it's astounding and um I don't know how you could say more than thank you and I wish everybody a safe lovely Christmas and pray that next year is going to be a better year this is one we'll want to forget but we need to pass what we learned in this year to Future Generations so tell your grandchildren and your children what happened when they grow up okay thank you and Marie you're still muted Anar and Mar you're still muted thank you I was saying thank you Al for uh acknowledging um uh uh me it's been it's been it's been very interesting to uh to navigate uh this new uh new world and this new setting um but uh I I really appreciated it it seems like it's been this year uh during Co it's been for me a year of like lots of training and learning um just like our students um I finished my mid course course um I also did s some uh steart job steart training with a cssea I'm part of the classified um Union and I am learning loving love and logic again uh you know during my day job so it's been um it's been kind of great actually being on this uh this medium because uh you you get so much more out of it uh the annual education conference Al the committee did a standup job I can't even believe how organized the uh the um conference was it was truly amazing and I was able to uh take that course that you and Anna took um a year ago with the grading policy as I mentioned earlier was absolutely fantastic um and uh the three uh speakers uh they had hadie uh ptoi uh they had Jason dorsy and if you don't know Jason dorsy he um he talked about uh Generation Z Generation X and uh the um Baby Boomers and uh I missing one uh Gen X gen Z baby M Millennials and the first thing that he said was to dispel this thought that we have a I can't say it now Millennials um was to say because he he's a millennial he says you know Millennial is making up the um the highest percentage of working the working force now and so uh he said to stop you know stop uh poking fun at Millennials uh but it was really interesting that different perspective of you know of the of the generations and what we what we see um and how how we're perceiving life you know and even in this covid situation um but looking back at all of these major you know as Kathy said these major life events and how it affects us and that's really kind of where uh people will say that's their focal point you know for Baby Boomers it was it's you know the you know World War um two for for the Next Generation it was Vietnam War the Next Generation in 911 you know it was very very interesting but I tell you what it helped me understand a lot of people understanding you know that generation gap that and where uh folks see things um and so uh and then the last one was Leslie Odum from um Hamilton um you know Aon Burr um he had a really um a lot of interesting um comments to say you know about what's happening now and it kind of tied into um education and tied into um all all of the subjects that uh were highlighted at the the um conference um and I just want to thank uh Colleen too for jumping in um it's hard to manage these guys sometimes but I know you were up to the challenge at least to get jiren to slow down with this you know talking but um we uh we poke fun at everybody but we we we love you so much and we we consider you part of our family Colleen you know stay on as long as you'd like we appreciate you and we're looking forward to Nancy joining us um in the next uh year um and uh thank you Colleen for for really really stepping in um in in our time of need so we really appreciate that and I read that there's about 20 different uh holidays and celebrations during this time you know so it's not just Hanukkah Quanza and Christmas but there are there are more out there so happy holidays um with all the respect of the uh countries and cultures of the world so um thank you so much get some rest okay thank you enar and I want to thank every single person in our district for a year of work from our custodians to our classified to our clericals to our I mean every single our teachers our instructional AIDS or security people they have all been working hard this year we have had this has been a unique year one we will never forget not fondly remember but we will remember um and I think that all of our people in this District have done an outstanding job and stepped up to the plate to whatever needed to be done and um I think our teachers have been working hard I mean it's been really hard to switch your whole routine from inclass facing kids to on you know a computer and a lot of our teachers weren't even computer literate so um you know the kids they're the ones you go to to ask the questions so if they didn't want you to know they wouldn't tell you but uh I want to thank everybody and I want to wish everybody a really good holiday despite the fact we can't Gather in large numbers um you know normally my home is the Gathering Spot we will have anywhere from 25 to 35 family members Gathering but this year it isn't going to happen unfortunately it's going to be a very just small you know if anybody uh I didn't bother to take out my big tree this year I bought a little cheap small tree and put it up and everybody that just come in the house says oh you know but at any rate I'm still celebrating Christmas and enjoying it and I hope everyone else does and have a Happy New Year and let's hope our new year is really good Colleen thank you again for joining us and working hard and helping us out it's uh you've done a great job thank you again and um you know I all I can say to everyone is Let's uh have a good holiday break and come back in January and let's see we know what we have to do and let's let's see what the situation is you know Heaven only knows I mean hopefully you know what I'd like to see is that they consider teachers essential workers and offer them the the The Bu The U I was going to say virus the vaccine you know early that way we we'd eliminate a lot of these concerns and get these kids back into class because they need to be socializing again okay so item number 19 Advanced planning right now we have 19.1 our future meeting dates um our our proposed meeting dates uh if approved would be the ne know the next meeting will be on Thursday January 14th okay uh and do we have any suggested agenda items from anyone I just like to Second um Mr O'Neal's uh climate change um resolution and I also wanted to talk about um you know uh our school sponsored student uh organizations 15.17 if we can just try to remember to push those up or would we want to permanently maybe move that um you know so that our our student trusty can can leave at uh at her Leisure this year maybe uh push that up to to uh you know to help her out I think that's a good idea because otherwise sits through the majority of it and a lot of the you know resolutions and whatever so I I don't I I think that might be a good idea maybe we can achieve that you know rework the agenda a little bit and let her then if she needs to she can leave good idea andar okay okay anything else okay seeing none I will uh entertain a motion to adjourn so we have a motion and a second so the meeting is adjourned at 7:2

14 so move we have a first by board member Adrien Greer can I please get a second second we have a second by board member Yolanda Peña it's open for discussion or comments little beautiful awesome great moving forward can I please get the student preferential vote I approve awesome let's go ahead and cast our [Music] votes it passes 5 Z moving on to 15.15 approval of notice of completion for telescopic bleachers at Gladstone High School can I please get a motion moved for 15.15 make a motion to approve 15.5 we have a first board member Yolanda Peña can I please get a second second we have a second by board member Adrien career it is open for discussion or comments beautiful awesome great and now we have the student preferential vote I approve great thank you thank you now let's go ahead and cast our vote see that it passes 5 Z and now we're moving to 16.0 the adjournment of Open session meeting our board has some unfinished business and we will be moving into close session at this time we thank you all for being with us tonight and joining us for our December 15 2020 school board meeting we wish you guys all a good night and we hope to see you guys soon happy holidays

hello i'm chris cooper superintendent of clearwater schools here to give you a brief update on wednesday december 16th first of all i wanted to let everybody know about calendar change that we have made for our second semester the kansas state department of education is allowing for schools to waive up to 20 hours of student instructional time if that time is used for teacher staff development so our district has made the decision to use february 5th first february 1st and april 19th as a couple of days we'll use some of those hours on so there will be no school on february 1st and april 19th and that is a change to our calendar i'd also like to make everyone aware of our current coveted numbers first of all they're they've headed in the right direction in the last couple of weeks and i want to thank everyone for doing the things that we know help mitigate the spread of cobit 19 i'm i know a lot of people adjusted thanksgiving plans we've we've been inconvenienced by not going out and about and we've been inconvenienced by wearing masks and and practicing social distancing but our numbers do indicate that those things are working so i want to encourage everyone to keep that up because that that's what's keeping us in school our current numbers we have one reported active student uh covet positive case so one student covered positive and one staff member that we're aware of so currently we have 34 students out for any coveted reason a couple weeks ago we were getting close to 150 out so that number is really incredible remarkable and we also have four staff members out at this time for any coveted reason our attendance has also been good for this time of the year the last several days we've we've ran about 94 or higher of all of our students on site um are actively participating in school so that's a that's a great number as well i want to mention a little bit about communication over christmas break so um we need to know if there are coveted issues over break as well particularly if a student becomes symptomatic on saturday or sunday we i'd like you to email me at ccooper usd264.org because we'll need to contact trace and see if that student was a close contact with any other students and then inform those families of that close contact as well as sedgwick county health department just to keep everybody safe so that's on the front end to break on the on the back end of break we come back on january 5th and if there are students who are in quarantine at that time or positive cases at that time i'd ask that you either email me or contact the school office which you should be able to do on january 4th january 4th will be a teacher staff development and work day and then students come back on the 5th because we really need to have a good record of who we're going to have on the 5th and and have a safe start back to school in january to to get things rolling in the right direction again that's really all i have i want to encourage everyone to continue to do the things that keep us safe that mitigate the spread of kobe 19 in our community so that we can keep having school on site i want to wish everybody a merry christmas and a great new year it's been a great time for me to be in clearwater even with the mess of coba 19.

yes what's going on I'll tell you when go good evening to everyone I'd like to welcome everyone to our uh virtual board meeting tonight I'd like to begin with the Pledge of Allegiance so if we could stand and take a pledge I pledge allegion to the flag FL United States of America America and to the repic for it stands one na God indivisible with liy and justice for all thank you Mr Alano I just need to read a quick statement if I may Mr romanino Sure uh the New Jersey open public meetings law was enacted to ensure the rights of the public to have advanced notice of to in attend the meeting of public bodies at which any business affecting their interest is discussed or acted upon in accordance with the provision of this act at Cliffside Park Bo of has caused notice of this meeting to be published by having the date time in place thereof posted in the office of the burough Club burough Library burough Rec Department the office of the Board of Ed and the offices of school numbers 3456 and the high school on August 12 2020 and notices were forwarded to reporters of the record August 12 2020 this is an official meeting I'd like to take the rooll if I may Mr Roman Gina okay um Mrs Abu here Mr Pano here Mrs Fredo here Mr garga here Dr pontano here Mr ranc Court here Mr Russo uh Mr Shelly here Mr teraka here okay Mr romanina okay thank you again um once again I'd like to welcome everyone to our meeting tonight uh before we look at the consent agenda there are a couple of items I'd like to make mention of uh you know that right now all of our schools are in an all remote mode uh we'll continue through up until the winter break and we're anticipating that we're going to return to a combination hybrid all remote um um me uh program beginning on Monday January 4th uh just as a FYI uh at my County meeting on Monday it was reported that at this time there are 48 districts in Burton County that are hybrid and 27 that are all remote for various reasons but uh right now we are all remote um I know that it's snowing pretty hard out so tomorrow uh I've already called an all remote day for our staff and students so staff and students will be following their regular uh remote schedle schedu for tomorrow which will be Thursday December 17th we'll be we'll be sending out a swift reach to parents and staff and students I think at 8 o'clock tonight also with a uh notification to our parents just regarding um tomorrow's program I do want to take this opportunity to congratulate uh members of our four boy soccer team and cross country athletes uh I'd like to take a minute to just recognize the following student athletes uh First Team all County was limmer quo uh Alvaro Rodriguez and Christian arreta uh congratulations to our boy Saka they were first team All County second Team all County recognition went to Kerrie Coro and 13 recognition went to uh our Janet Sufi uh so congratulations to our boys um soccer team for those recognitions cross country I want recognize Kelsey pier and tasnin Issa uh both of those girls were first team or conference and third Team all County so I know there were a lot of challenges uh during our fall season but I do want to recognize um all of our athletes and our coaches for doing our great job you know that our winter season has been temporarily pushed back as per state guidelines right now tentatively uh Jan January 11th is a date when we will possibly begin boys basketball um and then I also believe bowling and then later on we'll be phasing in indoor track and eventually I believe it's March 1st uh volleyball but again these dates are just tentative uh based on the current situation but those are the current guidelines that have been given to us uh from the state um we are also we had a athletic committee meeting Monday night one of the things that we spoke about was starting outdoor intramurals um hopefully we could well our plan was to start that tomorrow but obviously that's not going to happen so maybe uh early next week uh Dr Pantano is chairperson of that committee we had a committee meeting on Monday night with uh Dave porfo uh our athletic director who um put a proposal together for uh offering all students across all sports the opportunity to participate in outdoor in murals so it'll give all athletes the opportunity to get outside do some workouts we're going to follow all guidelines temperature taking um um an assessment of of each child before they participate in the program so right now um hopefully we'll be able to be begin that program on Monday the 21st based on the uh the conditions that we have have that's in our agenda tonight I'll make mention of it when we get to it uh we did have parent conferences back on December 8th for prek through uh fifth grade students that worked out very well this year um the students had a remote day uh they were given assignments in Google classroom and during that day uh staff members had the opportunity to set up um scheduled phone conferences or Google meets with parents being able to talk to parents about the progress that their children are making so we did that this year in grades prek through five if there are any parents who are listening who have children in grade six and up uh and you are or do have questions about your child's progress uh I encourage you to call The Guidance Department uh at our school beginning tomorrow uh and make an appointment through Guidance with a particular teacher if you'd like to talk to one of your child's teachers teachers or if it's sixth grade it might be a teacher that you your child might have for all subjects so um that opportunity is there for parents and I I encourage you to take U take that opportunity to do so uh I do want to recognize Mr Helm who is in charge of our STEM Academy at the high school uh our students that are involved in the STEM Academy right now are participating in an international engineering Dei design competition uh that's going to be going on for the next month or two uh Mr Helm who's uh advisor to that program will keep me apprised of the progress that our students make um and it's International so um although it's very competitive I think it's a great experience for our students to have the opportunity to participate internationally in a program like this uh so thank you Mr Helm and thank you to the students that are part of that program I do want to just make mention that um every few weeks uh Cliffside Park TV comes out with a new episode right now posted to our uh website is season 3 episode three of CPTV um I just viewed it the other day again the kids are doing a great job especially remotely being able to put something like that together so it's posted to our website and I encourage community members parents uh when you get the opportunity to uh to view that also tonight um as I'm speaking right now our our high school is presenting their winter virtual concert uh it's something that was pre-recorded so after our meeting tonight or at any time when you have um some free time you can go to our website uh I believe right in the center of the website will be a link for the high school Winter concert and I know the students work very hard uh with Mr Nelson to um put this together despite the challenges that we have right now so uh take that opportunity and and see what a great job our advises and our students did with the Winter concert I was able to view a little bit of it today before getting on to the board meeting and uh from what I've seen the kids really worked hard and did a great job also posted to our website today was our Middle School newspaper the second edition uh Mrs Tully at the middle school is our advisor uh with a group of students and uh they put out a great addition uh articles on the on the presidential election uh articles that have to do with covid and what we're experiencing right now so uh again when you have a little bit of a free time um take the opportunity to read over the Middle School newspaper uh they did a great job with that okay uh one other thing I do want to mention um yesterday we had our grab and go um breakfast and lunch distribution knowing that the weather today was going to be a challenge uh for next week um and we we'll be posting this on our website on Tuesday of next week we will also have a grab and go uh between the hours of four and six at school number three it'll be Tuesday rather than our usual Wednesday because Wednesday's a half day um prior to the winter break and during the winter break uh December 30th and again we'll also promote this but uh Wednesday no December 30th our our pomptonian staff will also be at school 3 between the hours of 4 and 6 pm to distribute uh gra up and go breakfast and lunch we've been getting um a great turn out I think the last distribution correct me if I'm wrong Miss Alano was between 800 and a thousand wow y that's uh spot on right so um the word's getting out there um I'm happy that parents uh and students can take the opportunity to get the grab and go which are usually a five-day is it a five day supply or a s-day supply uh they've moved it to seven sday Supply um so each Wednesday um normally it'll be a Wednesday uh parents and students can stop at school 3 between 4: and 6 and take advantage of the grabing go uh that's something that we've been doing by the way since last March when we went remote and um the federal government has provided us with assistance uh to not just Cliffside but all districts in New Jersey that were able to uh provide uh grab and go for uh families that are in need so I thank C cat Scot our director at pomptonian who's really done a fabulous job uh putting this program together and making sure that uh there are enough available breakfast and lunches for for anybody who is in need so I I thank the whole pomptonian team for that okay at this point I'll stop this before we look at the consent agenda or I ask for committee reports any questions from the board no but uh building and grounds I just want uh the board to be aware and the public that uh the boilers at uh five and three School are up and running uh we do have some issues uh at five School uh with some steam traps uh some issues uh at the tree school with some steam traps in the past we had experience similar ones when we did the high school boiler project many years ago so uh Lou Alano our business administrator has asked uh the engineer to look into it a little bit further uh and tomorrow we're going to have uh an 11 o'clock meeting with some of his findings uh the building does have heat there's a few rooms that uh aren't getting getting heat because of those uh steam traps so we're working on it and uh hopefully we can have this wrapped up and it's a pretty with a project of this uh size uh as you know it's snowing out there uh tonight we're going to be appointing a new uh facility uh supervisor he did start on December 1st seems like a nice gentleman with experience from a previous District uh and uh looks like everything's in PL place to uh take care of the snow the only Advantage is that the schools are closed so uh they can attack everything when it's light out uh tomorrow morning so uh that's pretty much it on my end if anybody has any question questions be more than happy to answer them I have a question for Mike on the agenda if it's the appropriate time can you just explain there's a resolution on the agenda um and it says you're appointing somebody as a non-certificated school nurse right can you just explain non-certificated school nurse because I believe that's still a nurse correct but maybe you can just explain the terminology right the difference between a non-certificated uh and certificated is a non-certificated nurse would be an RN uh and we have had had situations in the past where we've hired a nurse who has experience as an RN but did not fulfill all the requirements to get certified by the Department of Education they could still fulfill the position and carry out all the duties they're the same in terms of what they're able to do the difference is one of the differences when you're certified by the Department of Education uh all the guidelines that apply to a teacher tenure going on the guide would apply to a nurse who is certificated by the department of end but as far as what they're capable of doing or able to do in terms of whether it's dispensing medication writing reports uh they're allowed to do all of that so they're a regular nurse they're a regular nurse okay we need to use the term non-certificated because they don't have that Department of Education certificate which means in in her particular case and in the case of some other nurses we've hired in the past they'll go back to school fulfill those requirements and then get certified so she has a medical background she has an extensive medical background in nursing uh a number of years and that's why I think um I'll jump down to that resolution since you asked me about it but uh Angela margotti is is going to be our non-certificated school nurse she'll be signed to school number five you know Jennifer who was with us a number of of years and did a great job at number five is relocating um and so she had to resign from her position and I think we're very fortunate to um at this time with with the challenges that are going on in the healthc care industry to find somebody with Angela's background and based on my interview with her and Mrs Martin Na's interview with her we're very confident she'll she'll be a great addition to our nursing staff thank you Mike if I can interject all the rest of the nurses in the other school all have their uh certifications through the Department of Education correct yes they all do now we had uh two nurses that were working towards it when they were hired and uh the last one our nurse at the high school Dedra uh just finished up this past August so yes so angel will follow the same protocol that the others have okay so if we can look at the consent agenda um as Mr capano mentioned uh second resolution uh we're going to appoint cero spinella as our interro room uh supervisor abilities and grounds uh the question was was asked why interim uh he's working towards his certification as supervisor of buildings and grounds the um the LW is that when you hire somebody for that position uh this is as per Steve fogy our board attorney they have two years to uh get that certificate or to complete that program uh in speaking to cero he's already in progress so uh we don't think it's going to be more than a year when he gets the certificate and then the interim will be dropped from the title of supervisor of buildings and grounds but he is working towards that and as per Steve fogy our attorney we can hire him in this capacity while he's going for that certificate I think that's a certificate that's online through ruter if I'm not mistaken yeah he's already in the process of doing that um underneath the uh resolution for school nurse uh Stephanie laurano who's been a part-time title one teacher at school 6 we're moving Stephanie over to a full-time uh grade five teacher for the remainder of this school year uh Stephanie will be filling in for Larry Kane who's been with us a number of years as a fifth grade teacher and has asked for a leave of absence through June 30th um Lara's intention is to return September 1st so Stephanie will be filling in uh in that capacity uh Amy matesic Amy's been on a maternity leave uh she was to return January 1 uh but she called the other day and asked for an extension for child care so so uh Amy's tentative date to return is uh somewhere around April 12th uh again Amy is out right now on a maternity leave and the initial uh request was till January 1 but she's asked for an extension uh Jamie spotus who is an art teacher with us uh has been on an unpaid leave and effective um I think it was November 30th Jamie asked to return back to her 10year position uh as an art teacher so that's what the agenda that's what the resolution at the bottom of page two refers to that she's coming off for unpaid leave uh page three at the top Anita frankovic who's been on an unpaid leave um based on medical uh situation has asked that she continue her unpaid leave uh through the end of the school year and again her again her intent is to return July 1st 2021 so we are approving that request uh Liz Leighton who's a title one teacher at school number three has been out on an unpaid leave uh since the beginning of the school year and she has also asked to continue that unpaid leave uh through the remainder of the school year so she will be returning to us in September 20121 a lot of these unpaid leave situations have to do with covid Child Care uh schools that are closed or remote that um staff members kids may or may not be going to uh I mentioned a resolution about uh outdoor intramurals uh that we had spoken about at our committee meeting Monday night so we are appointing as per contract the following coaches uh who will be involved in um overseeing or supervising uh the excuse me the program uh as per contract it's $10 per hour and um not all of these people will be working at the same time it's going to be spread out over the next couple of months I think we have a budget of about $2,000 which is not much to give kids the opportunity to be able to do some activities outdoor especially the way we have a lot of the constraints On Athletics right now Mr romanino yes uh it says weit room and intermural super provision at this point though that would strictly be outdoors not a weit room situation out the reason why it's listed that way is because in the contract the $10 per hour refers to that okay but uh in speaking with Mr Pito and the coaches everybody's with the understanding that it's strictly outdoor thank you one more question sure um if we see that we have you know a large number of students participating in this program I know you said the budget was $2,000 but I would hope that if it's very successful and kids want it we need more teachers we can add on and keep it going because obviously we all agree that kids need to be doing something something athletic something physical and you know I think that this is just wonderful and a credit to Cliffside Park that you're even offering it so I would hope that the potential is there to expand it if it is you know popular with the kids I I think that's definitely that definitely will be the case and as I mentioned uh Monday night at our meeting uh will open it up to middle school students also uh we did have a small intramural program with them back in October that we had to cut short because of the going remote but we will make every effort to um extend it as long as with there's interest and open it up to middle school students also thank you okay top of page four um I'd like to congratulate ver PESA ver has been a cafeteria worker with us for a number of years uh effective December 15 2020 she will be retired so good luck to Vera uh next resolution is Jamie spotus which uh we had a resolution that she's returning this is just a formality that we're placing her at Ma step uh 15 uh based on her her previous contract uh next resolution is what I mentioned before lar kanaine has asked for a a leave um from December 1st through the end of the school year which we are approving and we're just approving the fire draw reports uh I believe G has sent those out with the agenda that's it for that uh Mr Alano anything in finance yeah a couple items Mr Roman Gino um we're starting the 2021 audit with our fin Business Office Team and our and our audit team um We are continuing to push the rock forward on some of our capital projects for the 2122 budget which these will be summer projects uh the gym upgrade project we've engaged a Department of Education to start the application process and we'll be advertising the specs probably in the next week or two for that project and we'll also be uh engaging JCT solutions they are the ones who are implementing and installing the uh Panic butt buttons for the Elissa law mandate uh they will be assessing a potential summer project for uh installing a new PA system at number four School uh We've started that project engaging that project the potential for that project um and there's a couple of resolutions in the back of the packet one is the budget process and calendar for the 2122 budget right now every one of those dates through December we have met those uh deadlines and Milestones uh the dates that shows specific items such as the election and other items on that document are TBD now because the election obviously with all that's going on may be moved and uh Mr capano mentioned the boiler project at number three school and number five school we have two pay requisitions to a liberty mechanical and we are going to be having a status meeting that Mr capano mentioned uh tomorrow at 1130 to go over uh where we are with the project specifically uh some of the steam trap issues and the the root causes of those issues and how we're going to resolve those issues so that's pretty much it Mr Roman Gino I just want to indicate what Lou uh indicated about the pay requisitions please understand that there's still that the project is not closed out and there's a significant amount of a balance left on both uh projects that the contractor is owed so I just want everybody to rest assured we're not going to uh pay uh the Final close out till everything is resolved yeah that's a good Point Mr capano and then we have to get the manufacturer in to uh do the final sign offs correct I have a question for Mr Alano um we're hiring an interim supervisor of buildings and grounds and we're also undertaking a renovation of the gym will our new interim supervisor be participating in that renovation project or coordinating some of the work that's going to be done will he be getting involved in that yeah he's going to be getting involved uh Dr pontano would pretty much all the major projects uh he's been intimately involved I I got him involved in the boiler projects at three school and five School uh specific to site visits uh meeting with the contractor of record meeting with the architect of record uh he also engaged in the retaining wall site visit we had a couple of weeks ago Mr capano and Mr Shell were there and he will be engaged in the uh gym upgrade project any really major project and of course all the day-to-day projects Plumbing electrical that go on the day-to-day activities of the buildings because it's a significant amount of money that we spend so it would make sense to uh make sure we have someone employed by us overseeing them up close right yeah I I think it Mr capano would concur we've had some very large capital projects the latest one was when we installed the modular trailers at number three school it's always beneficial to have someone on the ground from the Board of Education not just the architect of Records project manager it always behooves us as a benefit to have someone you know on our own turf uh so I think this will be a very big benefit not only to the day-to-day projects that go on but also the capital projects such as the gym upgrade PA system upgrades retaining wall so on and so forth to manage so to speak your architects of records and your contractor of Records it's good to have our own folks on the ground okay anyone else on the agenda okay motion to accept so moved was that uh Mr capano may I have a second if I may please I'll second it is that Mr garga yes okay I'd like to take a vote if I may Mr Roman Gino okay uh Mrs Abu yes uh Mr capano yes Mrs Fredo M Fredo yes she said yes okay Mr carara yes Dr Pantano yes Mr ranport yes Mr Shelly yes Mr tabaka yes so move Mr romanina okay uh so before we close or I asked to close the meeting our January date has not been set yet uh we're waiting for the burrow to get back to us on dates since they'll be uh scheduling their Council meetings so as soon as we have some dates for board meetings in January usually Mr Alano I think we set January February March right yes that's correct so as soon as we have the dates for January February March I'll get that out to the public and I'll also let the board know um obviously before our January meeting which will probably be uh somewhere around the 3D or fourth week of of January so I just want to take this opportunity on behalf of the board to wish everyone a happy holiday season uh let's hope 2021 is going to be a much better year than 2020 I'm looking forward to students coming back to school looking forward to our staff returning to the buildings so um I hope we we are successful as far as that's concerned so at this point I'd like to call for a motion to adjourn make a motion I'll second okay Mr Shelly and Mr ranc Court yes yeah okay very good Mr Roman G okay thank you I also just before we close I do want to take this opportunity to thank uh one of our directors of Technology Mr savastano who's with us tonight and without him uh we couldn't be doing all of this streaming and uh believe me what he does during the day to assist teaches in all of our Google meets and uh I think our technology program and what we're able to do as far as the district concern is concerned has a lot to do with the Great job that Frank does so Frank thank you

of the united states thank you mrs brimhall first item on the agenda is a consent agenda after reviewing the consent agenda is there any item that the board would like to take out and vote on uh individually or if we have a motion just to accept the consent agenda to accept and it's written now second second from diane all in favor be unanimous next item on the agenda is uh item three point one dr ronald turn time over to you yes sir thank you with the retirement of uh coach bob london at the end of this current school year we felt an urgent to identify his successor and we are proud to announce and introduce the return of jeremy dr blue ridge and is my recommendation that the board accepted a recommendation to approve the hire jeremy halfcock as athletic director and dean of students and head football coach at blue ridge starting may 17 2021.

hello west chicago this is uh nick calteroni i'm a social studies teacher i've been here for 20 years i've been thinking a lot about chess lately i've been thinking a lot about chess lately in terms of everything we're going through and i think it works to help explain a lot of what we're facing right now when i when i think about chess i think about really four concepts i think about possibility i think about preparation i think about beauty and i also think about improvement when i think about possibility chess is near infinite in its possibilities there are 10 to 120 different possibilities in terms of how a chess game can play out that is literally more than there are atoms in the universe the potentialities are near infinite but because they're not quite infinite when we think about chess that way then we have to think about preparation in anything we do anything we want to be good at we have to be prepared we have to think through possibilities a move that i make early in the game is going to pay dividends in the long game it's going to pay dividends in the end game and we have to think about that not just in chess but in everything we do the causal connections of our actions prior will play out down the road and that patient preparation makes a difference and that's where the beauty of the game emerges it comes through that preparation the beauty can only come after at least for me in the way i approach the game it can only come after i've prepared and after i've practiced and then finally and probably the reason i love chess the most is the never ending rabbit hole of improvement it never stops the more you play the more you have to learn the better you get the higher you can achieve and it's like anything else we do the more time and patience and practice we put into things the better off we get at them so i know that we are are facing some real challenges right now well there's nothing more challenging than trying to become good at just and with enough patience and resilience we can realize the possibilities the preparation the beauty and yes even the improvement

e e e this is superintendent Mike Morris thank you for joining us it's Thursday the 17th of December um see the snow whipping around as the wind is going and so a very good time for um having a coffee hour again I'll introduce our guests in a minute but uh we did want to have a conversation today uh continuation of a meeting we had uh last month thinking about how to go through Co winter how to support the social mental health of of all of us uh everyone in our community and particularly around our students and so joining me today are sarin Courtney so thank you again for being here sarin Courtney they work with us through their Association the bright Center and uh they're great resources for us um to be thinking about this topic uh I want to not a couple things as we start just one thing to note is if there are questions or comments that come through uh you can put them in the chat feature which is the lower right hand corner should be in the lower right hand corner of the screen um and we we have some pre-selected questions things we're hearing a lot as well that we can start with uh we will be starting with Sarah and Courtney talking a bit uh more generally and then making it more interactive for the second half of the session today the other thing to note and this came up with a lot at the last section session is that uh these sessions are available to watch afterwards so if you got something from this if something you want to share with you know friends neighbors um this YouTube link that you're using uh will will last indefinitely For Better or Worse right um and uh and please do share it along with others but at this point I'll have sarin Courtney introduce themselves and and take us through um some of their initial thoughts and then we'll open it up for a Q&A as we go but thank you for joining us again sarin Courtney yeah thanks for having us uh hi everyone my name is Sarah rigny I'm an independently licensed clinical social worker here in Mass assetts um I work for the bright Central team uh bright stands for bridge for resilient Youth and transition and uh we are a tier three intervention supporting students returning from uh mental or medical health absence um and reintegrating back into school um and prior to being on the bright team I was an outpatient clinician down in Springfield Massachusetts for 10 years so this is my colleague Courtney hi I'm Coury um enjoying the weather here you have the Atlanta girl that somehow ended up in Massachusetts really interesting time to be here today um I much like my colleague I'm also a licensed uh clinical social worker um and I work with the bright program um have been doing this for a little while really enjoy working with youth um especially our students um because I say they're at the stage and point in their Journey where it's most integral to who they will become and so this is an opportunity for us to help you you all get to a place where you can help your your students and your children um and individuals live into the best versions of themselves that not only you can see but they can see and envision too so thank you all for having us and thank you all for joining us um and we just acknowledge that this is a time of a lot of uncertainty for everybody on the call and we're holding that uncertainty um and trying to live into the little spaces where we can where there can be some hope that the unknown won't be so unknown and that the things that have ended all of them won't have to stay done or gone there are some things that we'll be able to bring back and to bloom and bring to life so we're really GNA talk with you just how do we deal with this season that really feels like it's a little dark a little dreary um and it can appear at times to be a little hopeless um so Sarah I'm G let you take us away thanks um I think in particular in in checking in with schools and folks this week I'm hearing that but um something has really shifted for folks in this last week heading into uh the winter holiday break um where people are just really feeling the stress and the strain of the times in particular so I want to acknowledge that um um if that is something that really resonates with you know that you are not alone in that um a lot of other people are experiencing the same thing um anyway and I would just remind you of something that um we were actually talking about on our team today um and it came up in in another school meeting where it was this reminder that um you know there are there are four components to to maintaining resilience you know in the face of what we're considering a very slow moving traumatic Global event um in the form of this pandemic and those four things are really working to maintain connection with people in the safest way possible right now right which is still physically distanced um but that doesn't mean that we we shouldn't still be connected with folks that's actually a really important way to continue to stay grounded um and feel like you're not isolated and alone even if that's actually part of your instinct is to withdraw um you know staying connected is actually um a healthier choice um the other thing is continuing to find some way to build in some degree of predictability in your life um I've talked recently to some folks who are mentioning that even though they maintained a pretty decent schedule for for several months in the pandemic and most recently that has all started to fall apart um with the onset of winter and the change in in the daylight and also just the persistence with which the pandemic is really kind of um pushing and and putting stress on people um so going back to some Basics can be really helpful around creating predictability in your day-to-day routine um I talked to one assistant principal who just said you know when things are going really off track for me he's like I just focus on making my bed every day and I do that and make sure I do that one thing every day and then what I notice is usually by day like three or four I can do like one or two more things every day and then after that I I kind of find that I'm back on track right um the third thing is moderation right it's this idea that when we're under more extreme d stress right we can't keep just doing the same thing we've always done right and part of that is is because we have to be allowed to respond to the stress and that means really diverting our attention and our energy and our resources to just managing the stress um for those of you who feel excessively fatigued or that you're working even harder right now it may be because you're really trying to like do the exact same that you were thing you were doing a year ago just under pandemic conditions right we have to really be able to give oursel permission to step back modify redistribute um and sometimes just call it when we notice it right like I'm just really tired I need to I need a break actually right um and then the last thing about building resilience is this idea of finding agency where we can right and then really embracing it and again sometimes that requires us to go kind of super granular on what are the things that I I can control that I do have where I do have efficacy where I feel like I can I can take uh ownership of this um but we want to find those things and embrace them and really practice them um on a regular basis um because it's It's Not Unusual during a time like this with something like a pandemic going on that things would feel even more out of control and that that can feel destabilizing Courtney anything you want to add and as Sarah was talking one of the things that came up with me that as you begin to implement and embrace moderation one of the things is going to be really important to give yourself is self-compassion and to give it we're really good at giving compassion to others extending to them that you know what you don't have to be perfect you don't have to we understand that life can be different and you can look different and show up different every day we extend to them the idea that you know what your presence is what matter you be you're you being here matters but the question becomes is can we extend that same self-compassion to ourselves and by extending that compassion to ourselves can we say that my best today is going to look different than my best this time last year or even can we tell ourselves you know what I need to make sure that I stay connected with myself so one of the things is I'm not gonna always just try to push through how I'm feeling I'm gonna acknowledge it I'm not going to judge it I will acknowledge it and it's okay for me to attend to what my body is telling me in needs right now it's okay for me to live into what my spirit is telling me it needs it's okay for me to live into my mental needs even if it says I need a break and not feeling guilty about taking that break and so really becoming leaning into self-compassion and do being connected being kind how you speak to yourself matters what you say is what you live into so saying I am kind I am enough I am doing good enough repeating affirmations is really important and it's something that you could do you could do with your kids you could do it together stand in front and it will change the tone you can yell we are enough we got this we are doing the best that we can this is hard but we are going to be okay you can tell yourselves and say these things in your household and it creates a hopefulness and also making sure that you can get rid of some of the Judgment a lot of the comparison and the fixed ideas and have a mindful moment it's important in these times and sometimes that mindful moment may come from connection and creativity so finding ways to connect with others that are safe and healthy right now is important it could even be you know maybe you're connecting with those in your house and you all decide we're gonna leave a puzzle on the table and everybody's gonna take turns doing this puzzle or we're gonna knit we're gonna lean into it creativity has been shown to be a great stress reducer partly because when someone is able to tap into creativity they tap into hope because they become excited and energized about what they can do with what they're working on creatively versus what they can't do what they might be experiencing in their life so if it's coloring more if it's cooking if it's getting messy if it's going outside right now and getting in some of the snow and creating what you can out of it it's really allowing yourself to do those things and that's something that's really important in this time right now other thoughts Sarah well I'm I'm actually wondering if we want to pull up slide number nine and just talk about um you know it's one thing to talk about giving ourselves permission it's another thing to live into it right because sometimes part of what we can run into is is actually um you know pretty deeply embedded or socialized Norms things that we grew up learning being taught to Value taught to believe um and if you look over here so Courtney and I have been um talking a lot about moderation these days with schools and also talking about why it sometimes feels so hard to let go of things right um you know or to let go of some of these ideas that we grew up with right around like you know pull yourself up by your bootstraps work harder right um you know or some folks have The Stance of like well we've always done it this way so why should we change it right even in the face of something like a pandemic right and so um you know we've just been talking a lot about this idea of um letting go of some of these social norms social expectations right that are deeply embedded in our national psyche um are not actually um you know are are something we can actually choose to step out of right right um and um that don't actually promote really great mental health right so in the face of a lot of stress um and feeling like there is no reprieve anywhere in our lives right um being told to work harder um is is actually really detrimental to our health right and so what would it be like to let go of this idea of working harder and say what would it look like to work smarter right and instead of this mentality of more equals better right how do we switch over to a mentality of like okay we are on this steep learning curve where you know a lot of the learning we're doing is not necessarily academic but it's a lot of other things right it's learning to negotiate remote learning it's learning how to teach remote learning it's figuring out how to socialize in some really different ways right um can we both appreciate that and also think about when it does come to things like academics how do we think about Mastery right can we think about the quality of the learning over like just task completion that kind of thing so um you know I want to recognize that that change is never easy right um and that part of what we always come up against in in trying to enact change is really really deeply internalized beliefs that um sudden sometimes oftentimes in the face of you know really extreme stress we suddenly find they're not serving us very well any longer Courtney anything you would add um the things that one of the things that I want to talk about is with any time we're thinking about change we also need to make the space to think about what is ending and what is beginning right and give ourselves permission to grieve what has been lost but also give ourselves permission to be creative and think about what can we do in the future so it's okay to acknowledge this holiday is going to be really hard I'm not able to do the Traditions that I used to do but it's also okay to say you know what I feel that and it's okay for me to think about what are some new things that I can do that that that can feel as good for me and not just sit with what's hard and so it's almost as if allowing yourself to grieve but not allowing yourself to just get stuck in the grief that it doesn't allow you to be able to Envision what the future can be okay let me um there we go there we are um thank you so much for for those words and and sharing those slide that slide I found it really helpful for all of us um because I think you know what what I experience is that you know while our case loads are certainly case counts are certainly higher across the country as well as locally um other things you know compared to April feel more normalized and I think there's a lot of for myself and what I hear there's a lot of cognitive dissonance in that um and so I really appreciate the the social norms piece because I think it is is confusing for all of us about how to make sense of it and and the you know there's ironies and just suppositions abound as we think about this so I appreciate that um you know at this point we'll open it up for any comments or questions people can put that in the chat a couple came to me or things that I've been hearing about that I wanted to to start with uh Courtney and Sarah about um and the first was uh certainly something I can identify with I'm you know I'm so tired of making decisions or having to navigate daily changes feeling oh I'm not say I'm feeling angry but I'm feeling angry and overwhelmed that and don't always know what to do to manage things differently you know because it's it's been going on so long so in response to that uh some of that concern How would how might you responder what might advice might you offer I would start just by validating it um it was a graduate school with my a friend of mine who who first used the the phrase decision fatigue and I was like yes that is the thing I have been feeling um you know um and I and I have really come to recognize it as the pull between the things I want to do the things that I'm grieving you know like especially um the disconnect from from family and friends who you know I'm just so used to seeing and I just desperately miss them right which is the thing that leads me down the path of being like well maybe right like maybe if we wear a mask or we get a test or we do all these things like maybe that will make it okay right um you know and then underneath that is that fear of like okay but if I think about the worst case scenario the last thing I want to do is was ever unwittingly transmit something right and so the the tension of of like feeling like when is it okay when is it not okay is this situation different than that situation um and and then how the holidays have really U the Annie around asking ourselves questions like that because we so badly want to like have connection um has certainly been part of it for me and so um I know one thing I've I've wanted is like I wish somebody would almost like just tell me and be like just do this right um and in some ways um I know in order to give myself a reprieve from the fatigue of like all the decision making we've had to kind of draw our family has had to draw kind of a Line in the Sand and say and say like like we are going to air on the side of stringent you know and it means um you know taking a deep breath and acknowledging that there's there's grief in this and also that you know we don't want to be be on the other side having wished we made a different decision right and so that means also just being really extremely patient in waiting out some of the stress and the strain of of just kind conly having to hold um you know physical distance from people we deeply love and care about I think Mike I'm thinking about as you were talking and Sarah was sharing her information my niece who would come to me for help with homework right she'll come the first time and I'm like okay you know let's talk about what you can do okay go try that so come back it's not right Auntie give me something else and we'll talk through it and the third time she's like can you just give me the answer can you just can you just give me the answer like I this is the third time I don't want to go back and think anymore I'm overthinking and in that moment I would tell her okay Michaela you're still gonna have to think about it but I'll let you put it to the side for a minute because this is none urgent so we're gonna allow you to put it to the side I'll allow you to think about something else but I need you to know that we will come back to it and maybe it'll be better if you're able to look at it with fresh eyes and so when I say that sometimes when we even think about our decision-making process sometimes we feel like the stress and the pressure that we got to make this today I got to make this decision I got to decide it and is it really something that we have to take care of today or can we actually take a moment and breathe right just breathe if we can take temp just slow the process down then maybe it won't be so difficult to make right and sometimes it's even I tell anyone if you're struggling with the decision use the 24-hour rule wait 24 hours and come back to it right and even for those of us that like the shop I have this thing if it's still there and I come back tomorrow I'll get it right like I'm not gonna buy it right now because I don't know if I need to spend this amount of money right but even just in that it gives me a moment to think about okay what values am I going to prioritize when I make this decision what is it important to me and is this really something I can live with or without so sometimes the the pressure that we're feeling is from the haste and if we can just slow it down we'll be able to come to it on our own oh you're muted you're muted right you think I'd have it down by now right nine months in but um um and the next question sorry about that was um related it's uh cold it's dark very early you know little after 4 and the holidays for some families have started for other families are coming um but they won't be celebrated like they typically are um there's also you know wonderful news I got emotional little seeing the that first person New York get the vaccine uh and that video um and hopefully she knew she was going to be all over the news for like three days in a row uh I thought of that as well but um that That vaccine is not available in general population for quite some time um you know that people want to you know many people say they want to retreat but people don't know what that looks like and what's the best thing for them you know if they can't go back to see their larger family at this point in time um you know what is the the right way to engage and disengage I guess you know I hear that a lot I hear a lot from staff and a lot from families so just any thoughts particularly as we had this tomorrow's our last day just a little context for for us is um tomorrow's our last day and we have a two- week break and that was designed kind of by the school committee months ago when it was 80 degrees in warm out and we wouldn't think of snow Courtney um but uh that you know people might be traveling here in allowed time for quarantine which which seems less plausible now just because of the nature of um where we are um but I guess that you know where to retreat how to retreat whether to retreat All Those Questions seem so live especially as people are looking towards a twoe break which um will be really enjoyed by some and and perhaps not by others and we we want to be really conscious and we are you know want to thank my assistant superintendent Duan Cunningham who's really thinking through you know are there people who need Wellness checks that's a long amount of time uh that that won't be celebrated in the same way as typical so just any thoughts you have for for anyone in our community how to manage kind of such a different holiday season this year I think as you were talking Mike the things that came up for me was connection and creativity right and so really beginning to think about in these two weeks what's something I can look back on and feel good about that I was able to accomplish in these two weeks what's something that I can feel good about if if it's doing a puzzle if it's cleaning out something if it's connecting and doing something together with someone else in my house what's something what's a project we can Embrace so it's almost embracing a project mindset and saying you know what what are some projects that I've always wanted to do but that the traveling didn't allow me to for some people they're like we never had our own tree because we always traveled you know and so now would be an opportunity to think about oh what would it be like for you to make your own Traditions either with a tree with a real one a fake one or candles like what are something that you all can do and it can become a project that you can get geared toward I think the other thing when you start thinking about and I say becoming Project based is really this idea of thinking you know what maybe this is the time that we read something together everybody in the house reads the same thing or we take time to read it together is there a moment in this space where we can begin to craft out like what's something that my house might want to create do we want at the end of this um and then connection and really thinking about one of the things is is really shown is when I can do for others it makes me feel better about myself and so instead of thinking about what you can get think about what you can give and really in this moment in the next two weeks think about something you can do each day to help someone else feel seen and valued and connected it could be right a letter to a neighbor going and knocking on the door and asking them how they're doing it could be you know we got free moment let me just we can bake cookies and drop them off on people's porches you know it could be a moment of just saying and if it's not cookie you could get some popcorn people love popcorn and just leave little bags of popcorns for people but it's thinking about you know what I know what it's like not to feel connected so let me think about the ways that I can show those around me that somebody sees and hears them and that will give you purpose and it gives you a project I also want to I want to chime in about and and kind of discern the difference between retreating and withdrawing um because I I can understand for those of you who are Educators for those of you who have you know do work that is like heavily entails like interfacing with people like part of what you might need to do is actually Retreat a little bit um but that's really different than withdrawing you know I think about Retreat as kind of being able to take a step back being actively engaged in a quiet activity that is restorative and re energizing right like so for me that might be like in the middle of the day actually being able to read as opposed to like the 15 minutes where I start like reading the same paragraph over and over again right before bed right and so um you know and Retreats like that are actually really important sometimes in terms of of feeling really restored um and and there are a lot of people who are really needing that right now that feels really different than if what you notice is like I'm irritable all the time I don't want to be around people um they don't want to be around me I should just go off by myself and not bother anyone right and and that is is a really there's a really different tenor to that right and that speaks more to withdrawal um that in combination with the irritability is much more suggestive of depression depressive symptoms right which can certainly be heightened at this time of year with loss of contact uh loss of connection with family cold days short days you know um the holidays which are frankly a mixed bag for a lot of folks um if you celebrate them at this time of year and so um if you find yourself in the latter category of like am I am I withdrawing really more than I'm retreating um you know then I think it's it's important to to to recog recognize the difference and that's maybe where really thoughtful or intentional connection can be important um because where you don't want to end is in a place where you know you're struggling and feeling alone and disconnected in a way that where like it really impacts your mood um and that's different than kind of recuperating a little bit yeah that's really helpful and and you know if if there's there's one question I got and people again can put it in the chat anything they're wondering about but but certainly uh this is this is what I hear quite frequently from families um as a working parent I feel totally overwhelmed nine months into this thing with trying to work support my kids with remote learning uh and everything else um kind of reminds me of um you know when folks have a have their first child um it's not so much just the baby that's hard it's actually how do you do the laundry how do you do the dishes right it's everything else it's like the baby is great and you're spending time with the baby but you know and I think that's people are are being brought back to that time that stress level this is this is my thoughts not anyone else's but um you know it it has overtones of that feeling of overwhelm of how do you support you know the people in your care as well as do your job and that job could be you know a job outside the home whether they're done remotely but it also can be the job of being in the home and all the responsibilities that that parents have and caregivers have um so people are looking for Strate iies uh to get through the next month and and get to the place where it's a little lighter in the afternoon and um perhaps you know less reminders of some of these challenges because I think you know just a number of people have commented on uh and I think you touched on as well that the holidays are often a time where people do tend to get together and this year that they're going to tend not to get together and so I think it is a reminder of kind of the covid challenges that we have so just any thoughts for the kind of working parent overwhelm um and those concerns that we we we hear a lot about you know how to how to support those folks through the next month or two as as uh we get through the holidays and then we get to the escort and we'll find out the fun part of winter where uh it's not like oh it's snowing for the first time in a long time it's like oh it's sleeing and icing and it's February 1 right that that feeling I'm not a winter person as I said last time but I think no one loves that feeling on February 1 where it's leading in icing so uh long-winded way to say you know Working Families supporting kids virtual learning all those challenges uh what are some strategies they can employ to get through this winter um I actually wonder if if we can if we can bring up that other slide Mike just to offer some context here another way for people to understand like that that stress that they're experiencing so as Mike pulls that up um one of the ways we've been talking about the pandemic here in the on the central bra team is is actually Des describing it as a slow moving trauma um and and a lot of us associate trauma with um sometimes singular sometimes recurring events but of like a degree of violence um and and by violence I don't always mean physical violence but um you know the impact of it is severe right so a car crash um you know intimate partner violence like we think about those things and we can easily identify those as traumatic right but part of what is happening in the course of the pandemic is people are reporting overwhelm and overwhelm is you know um by definition is a state of being beset by intense emotion that is difficult to manage right and it can affect your ability to think and act rationally and when it gets really severe it can start to impact your ability to perform daily tasks right and so when we think about what people have been asked to do that parents are trying to work 40 hours a week while ensuring that their children are you know engaging in remote or hybrid learning successfully um they're also trying to maintain the home and so many people are trying to do this within the same square foot space that that they also just live their lives right um and so when people talk to me about like what what they're experiencing what strikes me is not only are they reporting symptoms that are actually um really consistent with an acute stress response which only happens in the face of trauma but also they're describing that overwhelm where even when you have good solid coping skills what's happening is there's this unrelenting pressure on them which is kind of just um it's making those coping skills seem less effective and so when in that place it is normal for us to become irritable to shut down to um to to try and move away from that feeling of like not being able to esap to escape the pressure and so um you know I think where this brings me back to is kind of really remembering what are the basics right what are the basics around maintaining resilience you know routine RIS ual connection um but then also and and this is again kind of where we Circle back to the beginning of the conversation talking about moderation right we have to recognize that we are spending so much more energy um you know and we're we're acquiring what's called allostatic load right so we're not just stressed we're stressed out which means that like our capacities are sometimes being really overwhelmed and so that creates this allostatic load where um um where we have no way to discharge what we're feeling unless we really give ourselves permission to modify what we're doing and the way we're living our lives right and that might mean like letting the laundry go a little bit right it might mean letting the dishes go it might mean taking some time off when you didn't expect it but what you're finding is you really need it um so there there are all these ways in which we it's really important to give ourselves permission to to pull back because again all the energy we're expending having decision fatigue trying to think through the situations trying to figure out how to support the people we love without also endangering their health like all of that takes enormous energy and it's why a lot of people are reporting just persistent fatigue at this point um so you know those are my immediate thoughts is is kind of circling back to some of the we talked about one of the things that's coming up in the chat for you a question that's coming up for you is what do you do if it's a 13-year-old and that it's become they're fragile they're frustrated they're angry they're volatile and you don't want to always be the person that seems like you're opposing them right you don't want to always do that way so how can you what's a way to join them as there been these experiences yeah so first of all I I totally relate I have I have seven-year-old Twins and um I live in Northampton neighboring school district and they went back hybrid uh just after Thanksgiving which was really exciting for them they were super excited and immediately the weekend after they went back hybrid um we saw behavioral regressions in both of them so one of them became really clingy and the other one was like having Tantrums two three four times a day um and so um so I think it's really important to recognize first of all that that behavior is totally normal under the circumstances right um and that um I think validating the behavior is really important um definitely if you're a parent if if part of how your child is expressing the frustration and anger is in ways where you know it's throwing something right where's the balance between like you know what it is totally fine that you are angry you are absolutely allowed to feel that way and you let's talk about ways you can you can share that you're angry or Express that where it doesn't involve throwing an object because that's actually not safe right so um really giving permission for the whole range of feelings and responses um while also offering the containment of I'm here you can talk to me um if you can't talk to me let's figure out who you can talk to um and also let's figure out the ways where you can like work out that that anger and and how that's coming out in ways that actually feels like it helps you manage it differently right where it feels satisfying I think one of the other things that might be helpful in this moment is as I'm thinking about develop age development at 13 and trying to be independent and this need to have something that they're in control of and so what can you think about that provides them with the opportunity to have some locus of control where everything may seem uncontrollable and they might seem like I don't have my own space anymore I don't have my own friends um I don't I don't have anything that's my own anymore and so really thinking about okay if that's the case then how might we be able to give you a space or an area of control thank you uh thanks for the good question um so um another one is um and I think we're hearing this uh quite a bit it's increasingly hard to get my kids to School in our district that pretty much exclusively means virtual or online school um that some of the fatigue is set in and and um that's becoming more challenging and that you know you know we hear a lot from families who are really struggling with their kids about um trying to enforce them to be attending school in a different way um that that feels different than it did two months ago just because it's it's fallen into routine and that routine is becoming more and more challenging for some families from what they communicate to us and just any thoughts on uh what they can do to help with that um it's a real battle um I I do think that the break is coming at a good time um we've kind of this last week I think things have have kind of moved into a different place for a lot of folks um you know um and the thing is like it's it's not about teach is working harder right because I have you know teachers already work really hard um and they are working so hard this year um and we are so you know like I know I am like so deeply appreciative of of like all the time energy and effort that teachers are putting in including like I don't know if anybody saw the recent video about teachers sticking uh stickers on their faces to try and get every time a kid will raise their hand or respond in class they'll put a sticker on their face and and kids have had have had a lot of fun with that um you know so it's not about it's not about teachers working harder um you know but it might mean you know working with your child to figure out like where are we finding balance between be between being online and doing work and doing school work um and also where are they where are they having breaks and are the breaks really genuine and and authentic and restorative um you know um it may mean you know for for your particular kid it could also mean um you know talking with the teacher about like you know here's what I'm noticing with my child like let's talk about how I can support them in showing up and modifications we might need to make on our end to to support them engaging when they can and also um finding balance on the other side of things I know that's really tricky but um that's certainly where my where my head goes Courtney what are your thoughts one of the things I keep thinking is really engaging them and ask them instead of saying like what is it what do you look for what are the things that are tolerable like I know you're not L but there's something some space something about this that's tolerable um okay now let's see if we can start with that moment and then see if we can blossom into more tolerable moments um it's also acknowledging okay well maybe we need to talk about can we craft a learning plan for you that's different or doing the break what can I give you what do we need to think about this is hard yes even as adults we get tired of sitting in front of screens right um and what and and like and like Sarah said like what can a real break look like right like if you have a break what can we do that it really looks like a break not shifting from looking at the computer screen to looking at the telephone or not shifting from you know but actually doing something that creates a mindful moment in that okay well well you're having a hard time with school what would it be like if I lit a candle next to you what would it be like if I put some aroma therapy on for you is it better for you to have some SM light music playing in the background like what can be calming for you that might make it a little bit easier to do what's uncomfortable and I think this is a moment that we don't want to acknowledge sometimes but on the other side of our discomfort is our learning and our growth and so even saying what can be a target for this week you know what you're finding it hard to be present at all your classes what if you can tell me two ways you contributed in two of your classes this week and we're gonna celebrate it you know we're gonna honor that moment you found some and you know what let's see if then we can get that to increase but being able to show and affirm the small changes will lead to bigger changes well the last question I've got um and then other people can jump in on the chat uh if if they have a question they'd like to add is you sort of addressed this earlier but one question I I've received in the last couple days is you know and we've talked around it but I think more directly is that we have a two-e break coming up um what are some activities that you know how are ways to for families and children who have felt uh probably alternatively too connected and then not connected at all uh right I think you know for for for many parents they're more connected in terms of the remote learning and their kids school um because you know you know many families are working from home seeing that at the same time that's not the connection that that F many families have typically had um you know what what are some some ways to kind of promote that uh family child reconnection in ways that may be more typical and more familiar uh and maybe uh kind of repairing some of the challenges that you know the last question that you know pushing students to be online in their classes and and those kind of different roles that that many parents and Guardians have had to play uh we've got this kind of window and how how's how to make the best time of it to support U both you know caregivers uh social emotional health as well as their children's um the first thing that came to mind was like we need to be having fun with one another right over the break um and I know in talking excuse me with some clinicians and one of my cohort uh cohorts you know people were talking all of their ideas these are folks who are working in schools you know um and I I think to the degree possible like you know uh and kind of no matter the age of your kids what would it be like to sit down before the break and say like how how are we going to do this together what do we all need respectively and then collectively um I love the idea of a family meeting you know to to as a starting point of connection to really like think about what the break needs to be and what and and what that can then look like right um you know I think some concrete examples that come to mind is like adults and children turning notifications off their phones right um and really saying that that some days are just sacred right and they're not going to be interrupted by work emails or other kinds of things that typically are the thing that draws away from away from our family right um you know and that doesn't mean that there can't be screen time but like how do we balance out screen time with um you know something where the only point is to have fun with it right and that can be watching a movie it could also be playing a game it could also be going sledding we just got two feet of snow you know like uh there's nothing like you know coming down a hill at 20 miles an hour to like you know be both scary and actually a lot of fun um and so um you know my senses is that you know people have just been working so hard um that we haven't necessarily been playing as hard and we need to we need to balance that out I would say give yourself permission to be unstructured I think you know like I think we've in this time in this two weeks you know what the RO the routine has been stressful and caused a lot of pressure be okay establishing a break routine you know where normally it's up I gotta get you in front of this computer by eight o'clock logged in I gotta be logged in for work everybody has this that it's okay you want to lay into to 10 lay in to 10 you want to lay into to 11 that's fine but we're even and then even within that saying but let's try to eat lunch together you know let's let's try to do that I think also in this time as much as we want to connect with each other sometimes there needs to be an acknowledgement that we might not have been having great boundaries with each other and it's okay to say you know what during this time I get an hour alone right I get an hour where you all everybody nobody has work to do you don't have homework assignments to ask questions about I get an hour to close the door and in this room and read or breathe or do something that I enjoy and everybody is allowed to take those opportunities so that when we come together we're not as escalated right and then thinking about the things that we do together if it's cooking if it's throwing snow at each other if it's deciding you know what we're going to play GES together so it's also resif what you do together where before it's like we do work together we we do sleep together we log in together it's deciding the things that we do together let's even think about what are the things that we enjoy doing together that we can actually plan for it could be doing puzzles it could be coloring you know it could be taking a moment and say you know what let's just watch a show that's gonna make all of us laugh you know parents can you show your kid it's Netflix moment I'm going to show you my favorite Christmas movie yes you're gonna watch it we're gonna sit here and you know have that moment and sharing some things that you've enjoyed with each other so it's about saying instead of sharing what we're struggling with together now let's share the things that we enjoy with each other that's great thank you thank you so much and I think we we're just about at time but I want to really thank sarin Courtney for being here and give us uh some words of wisdom as we head into a two we break here in the district for those of you celebrating the last night of Hanukkah I want to you know hope you had a wonderful holiday season there and for those of you who celebrate Christmas K Quanza three kings days all other holidays that are coming up um you know just wish everyone a great um you know break uh and I think the key word is break you know and you really helped us think about what that break means uh so really appreciate your time sarin Courtney and your expertise and we wish everyone the best over the next couple weeks we'll be back in January thank you

hello um welcome to the amherst regional high school's first uh um celebration of john and abigail adams scholars um i'm just hoping to have a little bright light in in our in our quarantine moment um i'm gonna hand the the the mic so to speak the virtual mic over to to our principal talib sadiq um just to welcome you all right hello everybody i hope you're all in good health and spirits and warm and cozy on this snowy day before our holiday break begins hope you're looking forward to the break as much as i am nice change of pace just want to welcome everybody and express my gratitude to all the students and their families for giving us a reason to celebrate today it's good to have joy in everything we can do and one of the things that brings you the most joy is celebrating our students accomplishments so i thank you and i know you'll go on to bigger and better things and i hope in all you do that you find joy and happiness thank you take care all right thank you mr sadiq i appreciate it uh so i i want to just take a a quick moment just to go over the program i'm learning my technology here with this with this awesome application so um i don't think you're gonna lose me but i wanna i am gonna share the screen just to let you know what we're gonna do today let's see if i can make that happen all right yeah there we are okay so for today we we have let's see let's make sure i have this right yeah okay so uh principal sadiq said hello and we are we have um introductions um from me i'm going to introduce our speakers um and then i want to what i'm going to do is open it up to questions which you will be able to place in the chat box um so that we can answer your questions um that that you have for our speakers about um the john and abigail adams award and um and and the benefits that it provides uh so first the introductions if i can find them okay here we go all right this is easy all right so mike drisch is is the director of um first year admissions at umass amherst that would be you awardees next year he's one of um that's one of four undergraduate campuses in the umass system he leads a very successful and talented admissions office some of you may have been in contact with them and mike has eight over 18 years of experience in admissions at leading public and private universities across the country he's married and has three children under seven years old who are probably covered in snow laura jefferson is a umass amherst graduate for both her bachelor's degree sport management which is pretty cool and master's degree in higher education she actually used the john and abigail adams scholarship when she attended for her bachelor's degree currently she's an assistant director of financial aid services and she has been in financial aid for almost 17 years now for her entire financial aid career laura has overseen the john and abigail adams scholarship program for the umass amherst office so we have a pro right in our midst and lastly and not leastly we have harold santiago harold santiago is the bilingual's admissions counselor for holyoke community college and like talent siddique an alum from the class of 1990.

oh yes i'm making the fort river you are here miss encarnacion and i are so excited to welcome you to our community meeting i love seeing all of the comments in the chat i welcome you to go ahead and say hello to one another it's a beautiful time for us to get together and this is a new format we're using so welcome welcome bienvenidos today we celebrate a transition a time of season officially changing from autumn to winter from days that will go from mostly dark hours to more sunlit hours and transition from 2020 to 2021 buenos dias of um [Music] as we end one year and start another it's time for many of us to reflect on all that we have accomplished in the past year what we've learned we've overcome so i'm going to ask everybody to take a minute to think think about what you are most proud of so far in this school year since starting 2021.

okay go ahead Rosa okay good evening everyone today is Wednesday December 16th and I call the regular meeting of the Brookfield Board of Education to order in accordance with executive order 7B suspending sections 1-20 6 1- 225 and 1 d226 of the Connecticut General statutes the public will not be able to attend this meeting in person but will have the ability to view or listen to the meeting in real time by way of the Brookfield Board of Education YouTube channel furthermore such meeting will be recorded or transcribed and posted on the board's website within seven days of the meeting and made available as required by law all speakers taking part in the meeting are reminded that they are to clearly State their names and titles if applicable before speaking on each occasion that they speak individuals wishing to participate in the public comment portion of this meeting May do so by calling the following numbers and I don't have them on the agenda do you have happen to have them Eric could probably find them H yes I do they they are on the public agenda hang on let me just pull them up for you thanks Rosa I have them do you want me to read them I got them yep somebody else has them go ahead the first one is 6799 or 6099 and the meeting ID is 9506 perfect thank you all right so uh let's stand for the pledge I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all okay we have all seven of our board members and many whis skiner students uh in attendance tonight so um the first thing on our agenda is that student Spotlight so I will go ahead and turn it over to Dr Brill or uh Mr Renda whoever wants to start thank you Mrs Fernandez so just very briefly at during my superintendent report at our December second meeting I shared my excitement for the uh Connecticut arts for learning project that the whis skiner students had been working on uh for a couple of weeks uh so we're going to see a very nice presentation that the staff that's here tonight um and thank I really thank our faculty for being here along with our wonderful students um to share with Mr Renda about that project in addition to that Mr Renda and the team are going to talk about what we're doing um with social and emotional learning at whiskin year as well so Mr Ren I'm going to turn it over over to you all right thank you very much I have to say that um I am a very proud um principal and I could stand here with my chest out to talk about what we're gonna uh Spotlight tonight um I can't tell you how much time and effort has gone into the students putting these programs um and slideshows presentations together and us meeting about it and collaborating about it I know you're going to be really impressed um I would like to start with um the arts for learning um project if we would call or presentation um I'd like to first thank my students who are speaking tonight I have to say and all of us know that it's not easy for you to get up in front of your peers to speak um and then even be able to now come in front of a board and speak um I give them so much credit um and also to the two social studies teachers in seventh grade Mrs shusett and Mr figorito for coming tonight for collaborating with the artists from the Connecticut uh excuse me learning for Connecticut arts program and uh making this experience is positive and rewarding as possible and in putting again uh this slideshow together for us tonight Dr Ruby and I spoke uh at a past meeting about how lucky we were to secure a grant um a state grant for us to collaborate with a nonprofit organization called arts for learning of Connecticut uh the organization's mission is to develop programs using Connecticut artists to engage students of all ages and abilities in learning creatively through the Arts we felt was a fantastic way to integrate the Arts into a unit of our social studies curriculum we chose our seventh grade curriculum um a unit around conflict and protest and um we felt it's a way to reach multiple learning styles to increase the academic understanding of the students of those things and really for the Social Development of our students um at this time I'm going to turn it over to miss shuchat and Mr figorito to speak a little bit about the focus of the lessons and experiences for the students um and themselves and then Eric are you going to share the screen or am I gonna do that U Mr render it is uh your choice whatever you're more comfortable with or uh or if you have it up I have it up ready to go let me know you could pull it up to share as they start absolutely um so sorry um just remind me am I pulling up do pull up first how about this I'll do it no problem can can I just say make sure that we share the audio um the the computer audio because there's audio um in that first slide and it won't work without that I'll do it now then here we [Music] go oh not share hold on sorry about that present and I'm going to go back up to our top slide but miss shat and Mr figorito you can start hi I'll start um good evening everyone I wanted to start by saying thank you to Dr Ruby for applying for this Grant and providing us with this awesome opportunity um and thank you to Dr BR and the board of education for suppor this and allowing this to be possible for us throughout the two weeks that the art has spent with us the students really engaged in the unique creative experience and when we were looking through the feedback that the student shared with us so many of them said that they now do see art as a way to express themselves which I think was a really great takeaway for them um and I think that they learned when they're generating opinions whether it be in the classroom or outside of school they can use art as a way to express those opinions um that's something they might not have have considered before um and I think one of the most beneficial things that the students took out of this was just being able to Showcase some strengths that they usually would not have been able to share with their peers or their teachers or maybe strengths that they really didn't know that they had um and I think that Mr figorito and I are grateful for the two weeks because we got the opportunity to sit and watch our students which as teachers we don't typically get too many chances to do and um we saw them really come out of their shells and tap into new skills and see them in a way that we normally don't get to um we watch them become more and more comfortable to the point where student students were sharing and allowing their voices to be heard students that we don't usually hear from um because they felt safe enough to do that because of the artists and the environment that was created through this program um so I think that I'm most grateful for that um the students really do have a lot to say right now and this was a good outlet for them and a way to express themselves um and I can say as a teacher that the that I learned also you know that I can on my own continue to incorporate art into my curriculum so I'm grateful for that as well um so Mr figuro do you like to add sure um hi everybody my name is Adam figuro I'm the other seventh grade soul studies teacher um I would also like to thank Mr Renda because Mr Renda put a lot of uh time and effort into everything as well he was at our meetings at our Zoom calls with these artists um and he was a frequent participant in our lessons we had Mr Renda also making murals right Mr Renda he made a very nice one um and I got got to say I you know he was he helped us plan he helped us get ideas down when we were thinking about this probably back in October you know we're getting some ideas for this and uh we're very lucky to have him at was coner I'll definitely say that I think of you know just in just meeting with the students with Mr Renda and having him in our zooms I don't remember ever being that comfortable you know with my middle school administrator you know he's someone who really cares about the kids and he opened up as well and uh we're lucky to have you Mr Renda and then going off of what Jen said which is it was so awesome to see and hear these kids their voices their perspective and as we push for more social emotional learning um I think this was a great you know this was an asset we got to hear them we got to see them um I feel so much better connected to them as individuals you know they're not just students they're individuals they come with their own perspectives and their own passions and um through this arts program I thought we really you know I got to see that in them and that's what I'm that's what's going to stick out to me the most and um you I know Dr Ruby was there at her Open Mic I felt too and I know Mrs shat felt the same way it was refreshing for us too because as we wanted the kids to open up and to be passionate about what they were sharing it encouraged myself and Mrs shuchat and Mr Renda and anybody participating to also do the same too because if we're asking that from our students then we need to do that as well so M shuchat shared these poems about you know one about her son one about her perfect world with her students I shared one about my mom and I think you know as we asked to we heard from our kids and then they heard from us I think it just created this Dynamic where there even during these crazy times we connected on a level that was um that was special and that's something that's going to you know stick with me and I think stick with all of us after this arts program so um that's that's what I got thank you guys I mean again it was just so impressive and you'll see when our students do talk tonight about it um how important and really engaging and really opening up about some um things that are going on in our world and protest and conflict that was uh really so impressive so to the next thing I do is I'm just gonna play we have John Michael Parker who is um who runs the um arts for learning of Connecticut and then the two artists that uh shared with our students are ala Cobb and charmont influence little I'll start with John Michael Parker hi this is John Michael Parker I'm the executive director of arts for learning Connecticut a Statewide nonprofit that brings arts and education programming to K through 12 students across Connecticut uh we were so grateful to have this chance to work on this project um thank you to Dean and Dr Ruby and to the teachers um and of course I'm going to now hand it over to our teaching artists charmont influence little and Alicia Cobb who got to do this deeply integrated residency uh with seventh grade students all right over to our artists hi I can't get it off here help me out here Eric can hit um on bottom right corner of your screen see little the four squares next to the the casting symbol there you goo it I'm clicking it and it's not doing it then hit escape on your keyboard this is John there Goa Parker I'm the was going crazy all right here we go next was Alicia Cobb uh one of the artists hi my name is Alicia Cobb I am a full-time artist and art instructor out of Bridgeport Connecticut I've been educating children um grades K through 12 um with visual art for probably about 10 plus years right now I work with several organizations in Fairfield County and new New Haven County my most recent workshop with the seventh graders at wisc conia middle school was such an honor to be a part of our subject matter was protest um I had the opportunity to walk work alongside charmant little who is um a spoken word um teacher and I did Visual Arts with the kids and we worked in conjunction to create this amazing Workshop where the kids were actually able to express themselves both visually and verbally through poetry and visual art um in regards to the subject matter of protest these kids were engaged they were expressive they were phenomenal in their expression and it was such just such an honor to work with them and learn more about what they were feeling we talked about the Boston Tea Party we talked about the Boston Massacre we talked about BLM we talked about lgbtq issues we talked about a lot and they were really able to utilize the information from class as well as what we did with them to create amazing pieces of poetry and art to express exactly how these things affected them and so um I'm really appreciative of the opportunity to work with these students and really hope for the opportunity to work with them again so a a really heartfelt thank you to Dean Renda Mr fig and Mrs shat in helping us to get the message out to these kids and helping these kids get their message out to us and the last artist is influence little hi greetings my name is Shaman influence little I am the owner and operator of influence life LLC I am a nationally internationally recognized spoken word artist poet and orator um this residency was outstanding it was outstanding it was a joy to be a part of actually having the kids connect to what they were learning in school which was about the Boston Tea Party in the Boston Massacre and the idea of protest and having them connect today with what happened in the past and their feelings about it they came up with some artistic work some really great work um they learned things like personification and how to personalize poems and writings to get their feelings out on paper and really Express who they are uh the kids were a joy to take away there were so many different perspectives and ideas thank you very much for the opportunity from influence to life thank you all right hi this is John Michael Parker the executive director there we go there we go now I'm we're going to have students that are going to jump on they're going to introduce themselves the first is Rama and each of them are going to either share a poem or talk a little bit about one of the pictures that they have um on their slide so we'll start with drama hi um I'm going to share a poem it's my perfect world poem everyone with a book I want the world to have more and more books I want the pages in those books to inspire everyone to go on an adventure on their own to be the hero in their own story to take charge in their life I want groups of friends in coffee shops reading and having a good time I want books to be available to everyone in the world I want people to finish a book and be sucked into that world I want people to smile after a book I want people to cry after a book cuz that happens too I want reading to help deepen relationships and I want characters in those books to feel like old friends I want you to read I don't want any violence and I don't want any negative energy I just want people to read great job Rama next we have Sydney hi I'm Sydney and I'm gonna be sharing a piece of art so I have it right here it's a l lives matter flag that says we matter in the middle and I made this because I feel that um police off some police officers most police officers aren't getting the respect that they deserve by and like they do so much for us and I just feel like some people aren't are just like not respecting them and like giving them all this hate and stuff and it's it's just not okay and so I made this so that I could express how I feel about it and yeah good job Sydney next is Evan uh hi uh my name is Evan Lucas and I am gonna share one of my poems my poem is my priv TOS okay so here we go what would my perfect way would look like well if I could truly customize it and mold it into what I wanted I would give everyone succession I I would give everyone success yeah whether success means extreme wealth getting an A on that math quiz or reaching Fame and becoming a worldwide known name I would give it to you everyone would feel fulfilled and feel like they have a purpose in life a purpose to keep on going a purpose to move on find love find loss find the will to continue onwards life would be easy sure it may seem like a get out of jail for free card but wouldn't our society be more advanced less corruption less of a chance for impending doom and less crime because at the end of the day fulfillment is what we want right great job Evan Brooke Carpenter um hi my name is Brooke and today I'm talking about my dream tree um so I liked how we could make each brand a person that we really care about or appreciate um the thing that I learned from this piece is that you can express how you're feeling or Express memory through ART without having to use your words both Alicia and influence taught me that art can be becoming in so many different ways and forms and I really appreciate that we have Annabelle hi I'm be sharing a poem of about someone I love I'm a dog I might not know a lot about the world but I know that my owners love me they feed me every day even though I have special food they take me outside even when it's freezing cold and there might as well be a tornado they spend time with me and the other dogs they let me play with the other dogs even when they're eating dinner and trying to talk I'm extremely thankful for the amount of toys I have even if they're from a long time ago I still enjoy ripping them up and leaving a bunch of stuffing on the floor one of them even made me a new toy out of some fabric and stuffing from a toy I ripped up already they gave me they give me and the other dogs tons of belly rubs and go and walks with us they continue to love me and the other dogs even if one of us chews up one of the pillows that's me I show my love to them by licking them a lot and they love it I love them so much and they love me too job Annabelle last we have Talia hi my name is Talia and I will be sharing um my dream tree so my dream tree it meant a lot to me because I get I got to like really understand like me basically and like what I like um what who I love and so it really helped me like express myself like what I care about like freedom and kindness like I never really knew that that was so important to me until I did this because it like really just like opened my mind good thank you Talia and then what I was going to do next was I just going to roll through a couple of the uh pictures that you have and as you can see very impressive pieces of art that we have here I know I'm always impressed by Art because I'm not very talented in that area um but you'll see some of the graffiti is the words of protest that we have and other areas of are things that they put together change courage truth change happiness and hope bravery equality power equality again Justice hope unfair Rebel or to Rebel we should say fight in family um again as you could see how impressive it was and how really meaningful and um emotional I have to say it it it got even when uh Miss uh shat read her poem and Mr figorito read his poem about his mother I know Dr Ruby was very impressed um by that PO home and then last I just wanted to share quick we did a little survey that um the students filled out is could they identify the different forms of protests again which we were uh looking to for the students to be able to do altogether that was about um 95% of the kids felt either strongly agree agree or neutral um we only had a small amount that disagreed or strongly disagree um do you feel the artist program helped you to better understand appropriate ways to to deal with conflict that came out to about 97% of the uh positive responses do you feel the artist program has helped you to make the connection between why people protest during the Revol or why they did During the Revolution and then the more current forms of protest today that was about 96% and last uh about positive experience uh with working arts for learning program and that was about 95% um some of the responses that the students gave us that I just felt were were pretty um really um thoughtful was it gave me more perspective on protest I always viewed protest as something violent but now I realize it's not always a bad thing they helped me to better understand appropriate ways to deal with conflict and protest because even though a lot of students choose different opinions and protest words but we all were peaceful about it um I think this helped me connect with people who protest today because it's what they want to do and everyone should have a voice so I think it's really important to be able to protest I strongly agree because writing in art is a great way to show what you are passionate about it felt like a safe place to express how I feel the artists and speakers were positive and uh motivated me every day I looked forward to going to social studies and the last one I thought was pretty cute I really love things to do with art and it was cool to meet famous people that live off of poems and paintings thank you any questions on that comments thoughts I just want to thank all the students for being so brave and uh and coming and sharing tonight because I think it's one of the things that we've heard from um people who are on the board of education who you know really frame everything so that we can run the school district that they really want to hear from students and and know what it is that you're doing in school and I'm looking at their faces they pretty much mostly have Smiles on them so I would say they're probably just as impressed as um as we were and unfortunately they didn't get to like really be there and I do need to say that the teachers poems were really good I was you know no I love my children but if one of them wrote the poem that U Mr fig wrote for his mother I would be just a puddle because it was just so it was so impressive and I do hope you give her that Adam he said he was I I I did read it to her um a few weeks ago I I'll probably give her a hard copy but she was she was very she was very touched by it she was a fan awesome do we have any questions from the board members I just want to say um you know thank you to the teachers for you spearheading this very rewarding project experience for our students we really appreciate that and to the students you were very articulate thank you for being brave and sharing your work and your emotions and your feelings um you all very inspiring I definitely love to take more time to even look at it more closely your artwork uh Rama I loved what you said be a hero in your own story I love that I'm going to use that so thank you for that anyone else I I would just Echo what Joy said I mean I was blown away by the talent um the caliber of work is really outstanding and really the maturity and the the thinking that went into it really was impressive so great job everybody Mr Renda was any of this um recorded or were other pieces um put somewhere that we could see the student artwork yeah yeah I could I could uh we could put some we have some of it together we could put more of it together the students that asked us or told us that they wouldn't mind us sharing it um we could put it together and I could send it in um to the board of ed yeah that' be I'd love to see everybody's up close and spend a little more time with it but so much talent so thank you all for sharing some of it might make its way into the literary magazine so yes just saying true now my my students remember what I told you you can go now you don't have to wait with us thank you guys kids there's a snow day tomorrow enjoy yourselves yeah thank you guys great job now my stress lesson people stay I can't thank Ruby and Dr and and Mr Renda enough and and uh Mr fig and Miss shot and our students and uh before we move on to the next part of the whiskin near Spotlight oh go ahead Dr Ruby I just wanted to share just so you know that uh because Dean didn't really um give himself enough credit he started this last year okay we worked on this what Dean you started in February yeah we planned on starting last February and when um Mr Smith was here Mike Smith was here he was working this wasn't just this this what you saw tonight rather it was um The Taking of the of the curriculum taking the uh the unit and the stand ards and the lessons that were in that unit and then revising them and the folks from Connecticut arts for learning actually came to Brookfield to um start that work um and then Mr Renda and the social studies teachers and the art teachers were involved we had everybody in there to you know because they are the experts in in um in art and the curriculum that we have because we wanted everything to be aligned and then um uh Adam uh took over uh when Mr Smith left and picked up like there was not a step left out and then um Dean and the teachers worked to trans transform basically what had been worked on last year into a virtual model so there what just I really need to give credit where credit is due that this it it's almost like you know a dance recital you go to the dance you know if it's your kid or your grandchild or something and you see the dance but really it took all year to get there so they did a lot of work to get to what these um students were able to do in the in the two weeks that we had the Artisan residence so you know thank you teachers and Dean it was very meaningful say Dean I wanna I want to First say thanks to Dr Ruby for all of her support and and effort behind this to make this happen uh with you at whiskin ear but I I I do want to uh I would contend Mr Renda that you are talented in the area of the of Art and your art is the leadership of whisk middle school and your time there for 25 years plus um so don't sell yourself too short on you're making me old there not not now I'm mad that I didn't bring my picture that I made of a heart with hands holding it up you know I think we're g we're gonna continue with Dean now and our wonderful uh students and more faculty and staff uh from whiskin here talk about our social and emotional work that's going on uh this fall so Dean please uh as I start I'm gonna just um do little introduction Eric's going to pull up the presentation for this but um I just again I want to really thank the student council and peer leaders that came tonight to speak and the two of our school counselors we have Mrs jalbert and Miss Fitzpatrick our student council and peer leadership advisors Mrs Ryan and Miss hos um as you know at the beginning of the year we really made a point to focus on the social emotional state of our students their families um and the staff um our grade level counselors collaborated with our student council and peer leadership groups and they created lessons around stress and finding healthy ways to cope with stress of everyday life um I know that you're going to be as impressed with their presentation as I was I observed a couple of the lessons and uh I got to say most of those students were really engaged and willing to share and really had some personal and important conversations on healthy ways to cope especially during these times of the pandemic um at this time though I'd like to turn it over to miss jalbert to talk a little bit overview of the lesson great thank you Mr Renda um yeah so as a part of our school counseling program we push into classes to present lessons on relevant topics and this year given everything going on in the world holidays coming up um we thought a Stress Management lesson would be great for our students um so in the lesson we just talked about you know what stress is how to identify our own personal triggers and how to manage the stress and luckily we had student counsel and peer counselors that wanted to help in some way um which is great because the kids would much rather hear from their peers than us adults um so the student leaders made some great videos to demonstrate their own coping skills um that they like to use um I don't know Mr R are we going through the lesson or having the students talk about their videos what I wanted to show here was just you know one of the things that they did talked about what strategy did they feel was most helpful to them and as you can see um from the pictures some of the ideas and things that were talked about but Eric if you'd pop to the next slide please so these were videos that were put together by our um student council or peer leaders I have two of our student council and two peer leaders here that are going to speak uh introduce themselves and then they're going to uh talk a little bit before we start their their video so the first one is going to be Sophia and we're going to let her speak before we start her video hi I'm Sophia penko and I'm an eighth grader at ws and my video I made two but today we're going to watch the organizing one and I made this because I personally like to plan things out and organize if I'm feeling stressed so I want to share this my peers all right Eric can you share that one stressed or whenever I'm feeling super stressed or I have a lot on my plate my favorite way to deal with everything is to write a to-do list so a lot of times when I'm feeling super stressed I don't even know where to begin if I have so many things that I need to accomplish so writing a to-do list really helps me find a starting point and that way I can start by doing all my priorities and I can separate the things that are really important for me to get done and everything that isn't as important that I can stve for another day and it just helps me feel more organized and I feel like I have a plan and it helps take away a lot of the stress so I'm going to show you an example of how you can do that so I just finished writing down everything and I put a symbol next to what was my top priority so like everything with that symbol and this way I can put all of my focus towards those particular tasks that are my top priority so I don't have stress over things that aren't as important like these two and I can save that for another day so I hope if you use this strategy that it saves you stress and you feel more organized and planned for whatever you need to get done that day whenever super so so I think a lot of I know I'll speak for myself I know I could use her um her tip there for coping strategies too um because it definitely does help to relieve stress when you know you uh have things organized next person is Vanessa Greenstein hi my name is Vanessa I'm an eighth grader at WMS and my video is just going to talk about how you can get more sleep and it'll help you um release some of that stress that you may be having and I just wanted to say that I think that um the students seeing their peers in these videos and giving the presentation really helps them to relate more and connect more to us and understand that like we're all going through the same thing and that like seeing it from people they know and see around the school all the time or on Zoom um is a really great thing so they can um relate more excellent Eric would you pull up that sleep one one thing to help with stress or if you're feeling stressed out is getting more sleep uh you will feel more rested in the morning and you'll be ready to go and this improves your mood and approach towards life and anything that comes your way you'll also be able to get along with people better and just have a open and clear mind about things um one thing that may help with this is shutting off your phone 10 to 20 minutes before you go to bed and not having it right next to your bed so it becomes a distraction um 13 to 18 year olds should be adding 8 to 10 hours of sleep a night great job Vanessa another really great strategy we all need sleep and you'll just notice a couple of uh videos there we're not going to do but they're healthy eating uh physical activity and uh TV watching TV um again some of those strategies can you click to the next one Eric whenever I whenever I'm feeling super stressed or I have all right so this was a video um a compilation of a bunch of students but the first person is Melissa Baines is going to speak a little bit then we're going to start at the beginning of um that video there go ahead Melissa hi my name is Melissa Baines and I'm an eighth grader at whiskin year Middle School participating in peer Counseling in my video I talk about one of my coping strategies of listening to music or playing an instrument or just like singing I think it's very beneficial uh especially during these times just to relax and clear your mind for a little bit whether that's five minutes a day or 10 minutes a day and I think music really does that for me all right can you play that first one hi guys one of my favorite things to do is listen to music it could be a great way to relieve stress and just jam out to some of your favorite Tunes when I need to calm down I listen to Donas like classical music reggae and a lot more so next time you need to calm down you can turn to music you stop it there Eric there you go and the next person Eric if you could bring that to uh 118 in the meantime I'm gonna have Ava introduce herself hi I'm Ava Tado and I'm an eighth grader here at whiske middle school and I just want to say that it's been really hard to find positive during these times and I feel that speaking positively to myself helped like boost my confidence and it also helped me see the light and positives that can come out of Co since there haven't been many and this is my video about speaking positively to yourself to cope with stress during these difficult times all right go ahead ER keep reading this book when we feel stressed or overwhelmed speaking positively to ourselves can make a big difference try thinking of words or phrases that you can tell yourself to boost your confidence and to show yourself your real worth some examples are you're an amazing person you're awesome and keep up the good work focusing on the things and situations in our Liv so just some of the other things in that video we T students talked about cardio talked about uh reading and just LA and actually just laughing laughing uh at different things during the day to to pick yourself up drawing um focusing on being grateful as this one picture is there and also we had a student talk a little bit about stretching and and breathing and yoga um again all of these as part of strategies that they use to help them get through these times and I now I'd like to just have Miss Fitz talk a little bit about the next stress action plan okay thank you Mr Renda what an awesome job girls great job um after the lessons all students were asked to complete an action plan where they had to identify specific stressors in their life what they can do to deal with it and when they can get it done so those videos were really helpful giving kids ideas is if they didn't have any um they also want to add a couple parents told me that their child talked to them about the lesson which is great even if they didn't contribute um much to the actual lesson we're always happy to hear that it could get conversations going at home so um gonna pass it over to Miss Ryan now who's going to talk about it from the teachers perspective yeah so I was just gonna say that I always love having those conversations with my student council kids I'm the student council adviser but getting to work with all my students some who I've never met in person who I know are probably stressed and some are struggling but I don't get the chance to see that day today or talk about it it was super valuable for me to see what's stressing them out how they're working through it figure out ways I could help know that they're at least thinking about it and kind of figuring out how to get through it it was something that I don't get the chance to dayto day in class so it was awesome to just get the opportunity in school to get to know some of them a little bit better and to get to connect with them in a different way so I was super grateful for the time and for the effort that the students put in and that Miss Fitz Miss jalbert put into the presentations it was great and then last we have Miss hos who's our peer leadership advisor hi I'm Miss hos I'm the peer counseling adviser um and I just wanted to give credit to all the kids in student counsel and pair counseling um for their creativity this year and being on zoom and trying to figure out different ways that we can still make whis skire a positive place and make a difference um in the lives of the staff and students virtually um and they've done an amazing job coming up with new ideas um being willing to record themselves and put themselves out there for their peers to see um and also we they've done things recently um we've done some virtual fundraisers we did pajama day that was with all of fifth and sixth and seventh and eighth grade student counsel peir counseling um and we've also they some of these kids spent a couple elts when we were still hybrid writing letters to for World kindness day um and so I just wanted to give them credit for everything that that they've been doing and how much they've persevered through this difficult time and still we're willing to step up as Leaders um in our school during this difficult time and being on Zoom for longer than most kids are so thank you again I want to say thank you to the girls you did a fabulous job and like I said I knew I can tell you I know people are so impressed with these students that we have here and what they you know just their mindset their positive mindset that they have and the connection that they were able to make um with what's going on today but but understanding making it better than than uh than it could be um again just Kudos goes out to those kids and nice nice job nice job and by the way we raised $3,810 for PJ day today and just so you know that's fifth in the state or the or the list and the only ones above us are Coventry Public Schools Enfield Public Schools West Harford public schools and then the Coventry Fire Department in EMS so for a Singleton School we've raised the most money uh for cancer in Connecticut Children's Medical Center thanks to our student council and peer leadership running that very exciting to say and I'm done gloating I'm done you have a lot to gloat about Mr Renda think I do any questions for the girls or comments very impressive very impressive indeed well thank you so much thanks to everyone thanks to our students uh thanks to our teachers uh uh Miss jalbert Miss uh Mrs Fitz Mrs Ryan Miss hos Mr fig and Mr shoot for taking the time to be with us tonight all of the students and uh to to Dr Ruby and Mr Renda for all the work that's gone into this we are just uh just so happy and so impressed and thankful for all of you and all your great work and thank you board for uh allowing us to have this Spotlight this evening and thank you for all the stress management techniques and strategies I like to love your to-do strategy Sophia and AA I love this speaking positively to yourself thank you and really mature uh things that we as adults sometimes don't even think of these students are are doing so thanks guys you can go now enjoy your snow day tomorrow okay um up next on our agenda is public comment I'm just going to scroll through I don't see any phone numbers here um just to be sure anybody here willing or wanting to make a public comment okay uh so then up next we have the student representative report hi I'm tamany chinner as the Brookfield High School student representative um so the Brookfield High School staff began their multi-year school climate and restorative practices training with school climate consultants and the Brookfield High School teachers also started working with Cooperative Education Services to support the design of distance learning and hybrid lessons um the school counselors at the high school are holding weekly self-care seminars on Zoom every Wednesday which is really nice um for seniors the class of 2021 t-shirts are going to be out soon and um once school starts in person I will definitely work with Mr Banda to plan the pep rally that we were started to plan but we had to stop a little bit there and also in April I hope to start an Instagram that just States like where everyone has decided to go to college for seniors um NHS and Writing Center tutors are available all the time to help students which is really nice too and I know that I think they're trying to start a um tutoring thing for AP students with the AP exams coming up in May um there's two new student Le clubs which is the psychology in mental health and UNICEF unite Club um the Brookfield High School international human rights Club um we were the ones that sent out this uh schoolwide survey and we also received like a lot of results I think last time it was like almost 500 results from the school which was really helpful and we started looking at those and started holding um weekly meetings as well and there's been a lot of interest which is really good and lastly Winter break starts next week which is a really good break and as well as the snow day tomorrow which I was not expecting which was really good and that's all all right thank you tamy any questions for her all right thanks again for joining us up next we have written correspondence Dennis ceras Joe Penny and Christina Zimmerman wrote regarding remote learning and William Fox and Jackson sharp wrote regarding boys volleyball at BHS that's it okay thanks uh approval of board minutes I move that the board approve the minutes from the regular meeting on December 2nd 2020 second thanks Joy all right uh all those in favor hi hi hi thanks that is unanimous okay uh the superintendent's report or update thank you Rosa I will be brief this evening um I first of all uh we we've said Thank you a number of times but boy that was very impressive to see what's going on over at whiskin and um I'm I'm more energized now than I thought I would would be considering the uh the length of this week already in the in the length of the day and I'm sure the board is uh energized as well I mean it's just so so wonderful in case uh uh people didn't know that happens to be a snow day tomorrow and a big storm coming so um we wish everybody well with that and that they stay safe and warm and uh remain healthy and continue to uh uh engage in mitigation strategies because uh Co is not behind us and we want to make sure that we stay vigilant uh with that um the Brookfield broadcast newsletter uh we would put out four of those typically in a year one per quarter uh one uh the the second quarter will be going out uh tomorrow the holiday Edition um some may wonder where the first uh edition of the broadcast was this year elected not to put that out with all of the emails and other Communications that were going out to families considering uh the challenging year we've had so looking forward to getting that first newsletter out uh tomorrow sometime to everyone uh for a brief uh covid update um the cases do continue to rise uh in town although we've had a quiet week at the school because we're we're as Dr Sullivan tells us we're behind that 14-day uh incubation period or uh as the CDC is moving toward the 10day um uh kind of quarantine incubation period um which uh Brookfield will be moving to I just talked with Dr Sullivan uh late this afternoon and we're going to be working on plans to move away from the 14-day quarantine to the 10-day quarantine in addition he's receiving Dr Sullivan that is our health director is receiving a lot of information on uh the vaccines that'll be distributed not only obviously in Connecticut but to Brookfield uh in that process uh we may need to use a School site to help with vaccinations for those in the community and we'll be getting a list of of of the order of folks from the school system when the time comes that would be um in line for those uh vaccinations uh the next thing I wanted to talk about is uh a incredibly wonderful technology donation from R&B Enterprises that uh Mr Conklin Dr Ruby and myself um just found out about uh literally later this uh early this afternoon excuse me Mr Bob Serio from R&B Enterprises uh an audiovisual company uh that specializes in um presentation stations and classroom audio uh and also as a local Brookfield business is donating what are called seven smart cap interactive whiteboards uh to us worth almost $3,000 um and we're very excited to say that we're going to take that donation those seven boards uh will be utiliz in our PE program across the district and I know Mr Baldwin is quite excited about that and I believe Mr conin will have those ready to go when our staff uh and students return from the break and we get back into uh an inperson model um in addition to that there's a 65 inch multi-touch interactive display uh worth about $2,000 that Mr Serio has donated to us that we're very excited to have we're not sure of the exact use of that yet what but it is a Mobile station and we're looking forward to having that on a cart and we'll decide exactly uh where we need that um at this point I'd like to take the technology portion and turn it over to uh Eric uh to Mr cockin because uh we did a brief report on technology over uh early in September and and there was a lot of moving Parts with Chromebooks not only Chromebooks that we had in our operating budget but Chromebooks that came in through different Grant programs whether Federal cares act or the state um and in addition to that we're not going to talk about now we'll save it for the the budget uh item where the budget is going to be discussed on the agenda but it all relates to the Chromebooks that are continuing to be in our uh operating budget going forward uh that we'll be talking about later this evening so Mr Conlin i' like to turn it over to you he has two or three slides he's going to show on this and um that'll be the end of my formal report and then I'm certainly open to any questions people may have uh great uh thanks Dr Burl um yes so the last time we spoke I spoke to uh to the board was back in the the beginning of September at the beginning of the school year like I do um and um if you remember um we were uh like every other District in Connecticut and um many all across the country um dealing with a Backwater of Chromebooks um and all the various technology needs that have come with um all of the remote and hybrid learning um so I will take a couple minutes and just share you share with you where we stand right now um excuse me um so uh back around the beginning of November we started to receive um shipment of our Chromebooks um unexpectedly um the delivery date was set to uh we kept checking Dell's website and the delivery date was set to um December 31st um so we had uh very little hope of this and magically one day a semi Tru uh pulled up with pallets of Chromebooks um and so we received our 450 Chromebooks for the onetoone pro uh program out of the um the general fund that we were set to receive anyway um thanks to um the approval of the board of Finance the work of um Mrs Maran Mr dun uh Mr post on the caraz ACT application and everybody involved we got the 300 Chromebooks uh that were ordered in addition that came about two weeks later um on top of that in August uh so do burill uh Dr Ruby Mr post and myself um had a few surveys and questionnaires and and other topics we had to address with the state um and what it turned out to be is those questions we were answering were setting us up for um the everybody's everybody learns initiative um that the state um uh let us know about in August what this did was uh supplied a certain number of Chromebooks based on what we handed out in the spring um and what we had available in the district uh we had asked for 300 uh the state initially uh gave us 168 um then three weeks later sent me an email stating that they were going to fulfill the additional 132 giving us a full 300 Chromebooks um from the state of Connecticut those arrived in two batches um and they arrived right around the same time as the rest of of them um and so we are excited to have 1,150 Chromebooks in um to begin um to uh continue to better support our students um we can use them to support our staff as well for those who need them um and we're currently replacing the older devices we've handed out as as the issues arise and as they come up um the techs are doing just an incredible job staying on top of the help desk for parents um and um you know dealing with just a a multitude of quests that come in um and uh making sure that uh you know devices are swapped out in a in a reasonable time frame time frame uh sometimes day of um sometimes the next day um but nonetheless they have a good system going and it's it's a great team um one thing I have to brag about um you know in the spirit of bragging about uh the people here um this uh the two pictures here was Election Day November 3rd uh we had eight eight individuals including myself um I joined in only at the half the second half of the day um so the credit really goes to this team but in one day um they unboxed inventoried configured and shipped off to the various schools the first 450 Chromebooks um this takes us usually in the summer a week plus and we were able to do it in one day and that's a lot of cardboard um so uh very impressive and um we always get help from outside of uh the technology department just because of the magnitude of all this is um you know pictured in in here you see Gladis Cado who works in our high school library um who helped out um you know the tech Susan Schmidt Kathy Cavo Barbara McCarthy um you know Logan white who we've mentioned and Steve Clark uh we also had a volunteer that day who's looking to be interested in joining the uh when he gets to the high school um I'm gonna I hope I don't say his name wrong I believe it's Ewan uh lava um who was an eighth grader who uh worked with us that day did an incredible amazing job um we we couldn't have done a lot of it without him um and we're hoping he's interested toh to join us when uh when Logan uh graduates um and and there's plenty of people outside of this picture um you know that help I could I could go on all night um thanking everybody but uh there's a lot of people who um you know are always up and willing to help it and then um but ultimately just at the end of the day um up and willing to help um you know the members of the team to get things done for our students and no better example than when um all of the first shipment of Chromebooks uh due to a processing error between um between Dell and uh um a vendor Dell put the address as 100 Pocono Road so um 450 Chromebooks showed up at Town Hall um of which none of our deliveries ever go to town hall they all go to the high school um because that's where we have everything stationed for it um and being that I was so excited that they arrived and the last thing I wanted to do was deny delivery um and wait for them to be shipped to the high school I accepted delivery on this bright sunny um cold windy day I remember um and uh went upstairs and told everybody and as you see um I've got helpers from HR who joined us facilities um Dr burill is there Mr post is there um uh um the text the texts are there of course um and and Miss Mrs Reynolds was there um as well um you know I can go on also in the picture Beth Squire's and Michelle Kinsman are down there those are the two the two ladies in the picture um and everybody just stopped um a little bit of their extremely busy schedule um all the work that we were doing um to help us get these Chromebooks um out of the parking lot um and into to up up to the high school um and so uh um and you know when I when I said that I I refused to deny delivery on our already backordered Chromebooks everybody understood um and it was certainly in agreement so thanks to the group that helped this um it was a fun day um so the only other update I want to give right now on on things that have happened since then is the everybody learns initiative also provided internet access um to families in need um through that initiative the district was given um a dozen mobile hotspots um through a company called kajit using Verizon cell phone service because Verizon's um a company we already have a contract with an agreement with um we've distributed almost all of those um and because they're mobile hotspots um they switch as people need them in fact um uh when I get down to how the Spectrum thing works we handed out two hotspots to families that qualified for the Spectrum internet service so now I'm going to get those hotspots back to give to other students um you know as we need them um and the reason why I bring this up here at the board meeting is is to share with the board um this great initiative and the work the district's doing to make sure that that um families have internet but also to share that this is a this is available um you know to to those in need um you know as the state's um goal to get everybody connected uh during this time um you know so we do have the hotspots we do first encourage our families to troubleshoot home internet providers um you know work with wireless providers um any of that um because hotpots don't always solve all of the issues um but we do have them available as a last resort um we did finally starting on December 1st um through some back and forth with the state and spectrum and and all the local districts um the we did kick off the Spectrum internet service paid for one year um um we encourage families to sign up this op for this option if they do not have internet at home um because it's faster and more reliable um all they do is we we uh we send Spectrum uh upon request um um and we also looked at um you know the in the the initial push we looked at availability and and service you know in the town as a whole uh but going forward um all we would need is is a request um to have Spectrum confirm eligibility uh we send spectrum and address um you know a home address within uh 24 hours they get back to me with a uh yes they're eligible or no they're not um they would not be eligible if they currently have service with Spectrum or if they had service with Spectrum in the last 60 days um they do not take into account um Frontier um as the as the alternate uh service that's in Brookfield um and then uh we get confirmation Spectrum sends out a kit um and then families work directly with spectrum and the state pays for that until uh November 30th of 2021 um a a great initiative by the state and uh something available to our families um the technicians have finished um our 100 wireless access points um installed in all of our buildings increase our capacity reliability um it allows us to um have many hotpots available we've we've had some situations where in some of our older buildings maybe we have a classroom with a with a weaker connection um and we've been able to throw multiple hotpots in that because we have um the new ones that have replaced the old one and we've been purposely holding on to the older ones for just this reason um to provide as much Wi-Fi coverage as we can uh the classroom microphones I sent a little picture of what we ordered to the to the right on that little screenshot there um these are um multi-directional um classroom cams are like little conference phones and the idea is that um there's been a lot of audio concerns um in classrooms from the students at home hearing for those remote Learners um among other things um this will provide better audio quality in the classrooms and allow the teacher to walk around the classroom um as needed you know where they are able to walk around um we are working on document cameras for better video but um they are still uh either delayed or back orded so we've been holding on those um and then the new laptops for the Whisk ande staff um were distributed in August and September um and those were the um the laptops that were approved by the by the board of Finance back in July um and that has been our busy fall um does anybody have any questions I actually do Eric um so how how confident are we that all of our students have internet coverage or are we aware that there are perhaps other families out there that might still not have coverage um we don't necessarily know so I what I one thing I cannot do um they they would just will not do it um it's a privacy and security thing I I for example cannot go to Spectrum and say okay what addresses in Brookfield do you have that do not have internet um they won't give those out um you know for privacy there there's an example of um I I had um I had Spectrum scrub one address to see if it was eligible and they said it wasn't and I said why and they said we can't tell you I said I expected that answer but I had to ask anyway um so we are aware as um as our um administrators reach out to families to find out you know if there's attendance issues um and uh as families reach out to us um so we know that there's families out there um you know we know it's happening just recently I gave I gave Dr Pepsi two hot spots at Huckleberry today for example I dropped one off at the high school this morning um for families that re just recently reached out to us um and either had don't have internet and recently reached out or had internet um and for various reasons maybe um you know there's there's you know one issue is we had a household that stated that um the text came out and all the lines have to be upgraded but they rent and it's up to the landlord to pay for that so we're giving them a hot spot um excuse me um you know situations like that that arise um so those are a lot of those but um you know our our administrators are are really doing a good job in making sure you know an amazing job in in trying to find the students that um aren't connecting find out why um and then we do everything we can to make sure um that's really in talking to other districts as well that's really the best thing we can do is is is keep an eye on the attendance and and and just a quick aside to that Rosa um if if we reach we reach out based on that attendance we have a very high engagement rate uh it's it's a metric that the state actually now requires all the districts to report on a monthly basis um so we do that um we have a high rate which is great but where we have issues the administrat team like Eric said reaches out and uh we we will not let anybody go without so as soon as we know we are on it and um I'll leave it at that great it's good to hear so sorry go ahead Eric oh no no that's that's great that was uh I I I um I I didn't have anything else for the fall so if anybody had any more question any further questions or anything like that if not the the rest of the slides are for later okay thank you Eric okay was that all for your update John that is it anybody has questions for me all right so let's move on to uh subcommittee reports and first up is facilities okay good evening so we reviewed this school duude reports uh Staffing updates we F we filled two um positions at Huckleberry so we have two new hires we still have a night position open at the high school and night position open at the middle school we have a mouse update a few have been caught recently we received an email from OSHA and they acknowledged our request for consultation to look at the problem and to go through Solutions and the recommend recommendations are as follows uh the first one is a formal directive on food consumption handling and storage the second recommendation was housekeeping needs to be a joint force between the life skills and home economics classes and custodians the third recommendation was a statement that adopts the rodent adoption plan and the fourth recommendation is to replace the open burner stoves in the life skills and home economics rooms which we're in the process of of doing and implementing all those recommendations uh Capital project updates the high school HVAC controls automatic logic and tecton are beginning to work together to put together a fee schedule to get a design to put out the bid our new business was at whisen near the water system controls the control for the wellp has failed but it's being worked on and we're keeping a spare controller on hand to avoid delays and making their pairs in the future and miscellaneous discussion we completed our follow-up testing for the water testing and we'll increase our testing at whis skiner at using 20 sites two times a year starting in January and we're going to submit it to the state that's it unless anybody has any questions thank you okay up next is uh the special Finance meeting well I'm going to actually talk about both of the finance committee meetings that are uh listed there if that's okay yep um so we've had two finance committee meetings here in December and we have a third one scheduled for this coming Monday um as normal business we did reviewed the financial results for the month and really there was not a sign any significant changes our Outlook Changed by about $30,000 uh as Mr post looked at it it was some small additional uh um spending in the special ed area and it was offset by Savings in other areas so uh net net we it really wasn't a very significant update this month um where we spent most of our time and these were all multi-hour meetings is we took the details of the budget that was presented to us at our last meeting and have started going through line by line by line uh to so that we as a finance committee have done the scrubbing of the budget to make sure it is uh been inspected by us at a at a detail line level um so that we as a board can focus our energies on you know the Investments and the directional things that were presented to us and which I think we will we should talk about as we do that agenda item later today and we have two meetings in January um so far we've gotten through all the salary and benefits lines and most of the services lines and we will be moving into um uh and we've been through transportation and we're moving into uh many of the supplies and uh other cost lines that are in the budget at our third meeting um it's been a very effective uh review of you know what how do we come up with it we've made some suggestions to Mr post on ways that we can enhance our presentation uh there's been some good healthy questions and I believe Mr poster uh uh is planning to take all the questions that were answered and put it in the with the other questions that are coming up from the board into a Q&A that can be be shared with the public um as we you know make the process we're going through very very transparent uh we've had good participation from the town controller and from our Board of finance representative on the committee and so there's already good connections being built you know for our down the road present you know submission as it gets to the town they'll have had a chance to also sit through this uh proctology exam we're giving the budget so uh in any case it's been a really good and and actually we're all very I think that end L last meeting we're all very happy that we've gone through it in this level of detail now I'll tell you we haven't found any very significant changes the budget is very well put together uh every item in there was built up from the bottom um it's not like like there's just a going rate type of okay this is what we spent last year there for this is what we ought to spend next year uh there are some areas where we uh we have planning assumptions in there because we don't have bids yet from like insurance providers because they don't usually give them to us until early this coming year and we have some discussions because it also affects the town side equally so for example one of the big assumptions is what the rate of increase on health benefits is going to cost and uh and so So based on Actuarial input and others Mr post and Mrs Marian had to make assumptions on what the uh uh what the rate of increase of our health benefits are going to be but they will get actual numbers in you know in March roughly maybe early April so in time to intercept the town level budget so we're we're completely in sync we understand how we're going to work that as we go through the budget process and you know it's a good so the uh but there's a number of areas where we found that there were planning assumptions that were made and they are reasonable planning assumptions none of us felt that the decisions um that were made to go into the budget were unreasonable so we'll finish that work up at the next meeting um I will give at our at our next get together in early January I'll give you kind of a a wrap up of what we concluded out of all of that I just wanted to make sure that the rest of the board and the public um is aware that we are scrubbing through this in a very very uh detailed way going through it at a at a in some of the line items at a at a school building level uh and in other items making sure everything ticks and ties to the Staffing plans and to the um and to the contracts and just make sure that this budget is as buttoned up as it can be so that's uh it's been a really good exercise so far I'm glad we're doing it I just have a quick question when you make the assumptions are they more conservative or there we go on the higher end you know as far as for example like the health benefits increasing do we so so in many of them uh Mr post leans on his uh experience of what happens year-to year um I wouldn't say we're uh generously conservative like there's a lot of contingency in there um but they are reasonable based on his experience um the hard one was the health benefits to be frank because there are uh the health benefits the actuary said 6% uh increase year onye is what we should expect um but if you remember they're implementing a rate structure that says that Fairfield county is going to have a bigger rate increase so he added 2% for that and um and that they came up with eight the so far the investigations that they kind of tried to make phone calls and get inputs you know they've called the insurance providers you know the 2% differential might be 3% the rate of increase might be lower or slightly higher and it's really that's the big unknown is the health insurance the others were not large line items and they do T stay relatively stable over time um so they I think they were they were either flat or up at a relatively low low percentage increase and they were reasonable assumptions in my view okay thank you so I think that there's going to be a lot of learning on health I health insurance I asked the question is there anything on covid that will affect the health insurance rates and the answer was they've said there's nothing but I'm holding my breath to be frank um and uh so I think we're going to have as time goes on through January and February and March we'll get better and better insights as we go and we're going to have to be much like we are on running the schools flexibly I think on our budget the health insurance is going to be perhaps the most uh volatile item that we're going to have to deal with and from a do we have the right assumption and Bob if you don't mind I I'd just like to reiterate you said it earlier but in case somebody tuned in from the public this is the same issue on the town side as well it's the town schools working together on this and and dealing with the same unknowns Y and uh and we're we're actually the bigger dollar amount than the town is in this case because we have more employees but it is the same issue for both so um so in any case this is one where Mr post and Mrs Maran are working very closely together and they're going to keep exercising whatever sources they can get because we have an insurance broker we actually have the insurance providers you know there's a lot of places to go get input from so so uh so that's all that's the end of my report um I'll just open it to the other members of the finance committee anything you want to add I think that was a really good summary any other questions okay we'll get some more budget stuff later yeah all right up next is the new school naming committee hey Eric you might if I uh show the PowerPoint on my screen or go for it go for it well let me just ask a question are we doing the PowerPoint here because it's on the agenda later it's on the agenda in under new business this was just the minutes of the last meeting the way I read that was that that's a motion for the board to yeah but that's usually where we would do a presentation okay Rosa you want just give do you want to just give um you know your sort of a a brief overview of how the meeting went and then we can you know use the discussion part later on in the agenda sure uh the last meeting December 8th uh we narrow down a very long list of student driven suggestions with rationale uh and we also narrow down a list of community-driven suggestions to three to five names um and I think that's a good summary there okay I don't want I don't want I don't want just want to double I don't want to double speak on the on the PowerPoint side yeah no that's fine that's fine I think it'll it'll be a good spot later on in the agenda where we can actually spend some time on it but um I actually went to the naming committee and uh it was really fun to kind of watch the process and especially hear all the names from from the students so uh some are very interesting um but uh but it was nice that that the students got input so um I'm excited for the public to to finally hear some of these all right um up next is the consent agenda I will move that the board approve the items on the consent agenda which are leaves of absence do I have a second second thanks Joy any discussion on these all right all in favor I thanks that's unanimous okay new business we have a policies the first one is uh deletion of policy 51412 three communicable and infectious disease I will move that the board approve the deletion of brookfield's policy number 51412 3 communicable infectious disease as recommended by the policy and Communications subcommittee second thanks Joy deby did you want to say something here yeah I'll just say um this is a a very old policy goes back to um the re this policy and the one the rest of the ones that you're seeing tonight all are somehow related or intertwined with the face mask policy that we um approved last month so that's why this is coming forward tonight uh just so that we can update and every make everything consistent um but this is not recommended by Cade nor is it required so we're just recommending that this one be deleted okay just general sort of redundancy yeah it's the language is really outdated and it it's covered in other areas so since it's not recommended or required we would just like to delete it being it's so old okay any other questions or discussion here uh yeah I have a point of order question is this being recommended for a first read or is this just is this the final vote the deletion so I think it's a well these are these are all first reads tonight um so we have time to consider should we and I would then I would move that we amend the motion to say for a first reading thank you okay do we need to vote to amend the motion or can we just vote on the you need a second on the amendment vote on the amendment and then take the whole thing to it we just doing it for just this policy or for all the policies that are being brought forward well going forward we'll just add the correct words in but for this one I will go ahead and second uh the amendment yeah when you when you read that when you read the motion for the other one just say approve for a first reading right got all right so I seconded that Amendment um all those in favor of the amendment I okay thanks and then any other discussion on the policy itself okay so let's move on that all those in favor I thanks that's unanimous too okay um so the next policy uh emergency and disaster preparedness so am I just adding that just those yeah just read the motion as is and then just add those words okay I will move that the board approve the deletion of Brookfield policy number 6114 emergency and disaster preparedness and replace it with Cab's version as recommended by the policy and Communications subcommittee for a first read do I have a second second a second I can't come off mute fast enough all right any questions uh Debbie did you need to say anything here or was that sort of covered by your overview yeah I mean it's kind of the same thing this one actually is 36 years old I wish Steve Harding was here we could we could say I think that we have another policy that's older than he is um but again what's that that is almost older than me I'm not 36 oh there okay all right so we're gonna start calling policies that are older than Eric that was Mike but yeah I'm sorry than M uh so again this one uh emergencies and disaster preparedness we recommend deleting this one and replacing it with c's version which um really is much more comprehensive and uh provides a lot more clarity in detail great any questions or discussion on this okay so all in favor I I I thank you that's unanimous up next is policy 611 4.6 emergency closings I'll move that the board approve the deletion of Brookfield policy number number 6114 point6 emergency closings and replace it with c's version as recommended by the policy and communication subcommittee for a first read thanks Joy I'm just gonna give them all to Joy all any questions or discussion on this one Debbie is this also um again just replacing just for comprehensiveness and Yep this one um was last modified in 1989 so again is just being updated with a more current version from C great okay so all in favor thank you that's unanimous and new policy 61148 pandemic epidemic emergencies I'll move that the board approve the adoption of C policy number 61148 pandemic epidemic emergencies as recommended by the policy and Communications subcommittee for a first read second thanks so this one uh we don't currently have so um unlike the others that were just very old we don't have a pandemic and epidemic emergency policy so we are recommending that um we adopt Cab's version which they recommend okay any questions or discussion here all right so all in favor I that's unanimous thanks um okay the new school naming committee and a possible motion here so now here's where we get to uh hear your presentation are you trying to share your screen here we go don't give away the recommendations yet Mike oh man you're right everybody close your eyes no it's a little it's a little slow I'm trying to get out of the full screen here just press you can just press Escape I think good catch Debbie am I on mute no I can hear you okay all right so this is our new school name uh committee uh at the risk of butchering some people's last names is going to go by first name myself and Debbie uh PTO presidents Jen and Brenda Elementary School presidents uh Mary Rose and Melissa uh teacher Representatives Kim and Katie and Community rep representatives and also former Board of head members Colette and E so our objective our objectives were to establish a list of three to five names uh for today we were going to follow the naming facilities policy 7551 and create a list of student driven suggestions with rationale as well as a list of community-driven suggestions as well so uh just real quick uh I'll summarize the the policy here basically this says our committee has to be made up of a PTO uh Representatives Administration teachers and because this is involving two schools we chose one representative from the uh cental school and one representative from the hackleberry uh Hill Elementary School the school name has to have a geographical uh significance has to be geographically located close to the school and that no other buildings need to be uh should be named the same so we can't have another whiner Elementary School for example so summarizing the student driven process each class was given an assembly from November 30th to December 4th in which they would learn about the history of schools of the Brookfield schools and the history of a little bit of the history of Brookfield Deb Brooks uh I think deserves some special credit for putting that PowerPoint together for the assembly and Brenda uh PTL uh representative uh made a Google form for the teachers to submit class suggestions with rationale so this was kind of this was kind of the the the fun thing to read about not just a name that they submitted per class so every class came up with list of names they voted on the one they were going to submit and each class submitted one name but they also submitted rationale to go along with those names uh which were pretty fun to read uh the student list was discussed and narrowed down at the last meeting on December 8th the community suggestions were went a little shorter uh Colette brought a list from the uh public forums uh almost a year ago a little bit more than a year ago from September 26 2019 and October 22nd 2019 at the first meeting at November 5th 2020 uh the NBC also submitted a list of potential names and we discussed and narrowed down that list as well as kind of join them into the the final list at our meeting on so number one I I kind of put two suggestions on one side because the rationals were about the same uh canwood Elementary School uh canwood Lake Elementary School so student rationals I I included some of verbatim responses from those Google Sheets uh I thought some of them yeah mean some of these just have to laugh at uh if there's a spot here where little Leno was too hard to say I mean that's pretty funny it is too hard to say so I agree uh include a little bit of the history so showing that they they learned a lot through that presentation that Debbie provided uh that people use saplings as candles from The Candlewood trees uh and yeah like I I really enjoyed the uh the rationals that the students came up with again demonstrating that uh there was some good time and effort and and some uh some learning that went on and is can like is the largest man-made lake in the Northeast so now we're going to step away from cwood suggestions uh Lakeside Elementary involves the lake student rationals uh they voted and again it's it's around the can wood theme but uh it was it was an opinion on some of the the committee members and also the opinion on some of the students rationals that Candlewood is kind of mentioned in a lot of things street names businesses um and that maybe uh removing Candlewood but also incorporating the lake since it is the lak side of town uh in the school name would be appropriate so uh three would be Lakeside Elementary School also Candlewood is not unique just to Brookfield new New Milford Sherman danburry uh New Fairfield as well and I kind of went ahead here but this is again Lakeside is to incorporate the lak side of town uh without the cywood monitor Newberry Elementary I should put school there too but uh that's that's a typo on myself student rationale again going back to Debbie's presentation students learned that uh Brookfield was once called Newberry the general area was called Newberry I guess Newberry was made up of about three towns and the committee said this was a nice kind of throwback to the the foundings and the origination of Brookfield and our fifth our fifth name is Westbrook Elementary and this was not a student suggestion this was a combination of uh the NBC this was a combination of the committee and I think I'm pretty sure Rosa uh came up with this one pretty good the uh the NBC suggested uh Twin Lakes because East and Westbrooks are near the school uh but since the school will be on the west side of town uh and being closer to the Westbrook that we just call the Westbrook uh Elementary so the committee uh sided with Westbrook over Twin Brooks Elementary uh I want to include some other notable suggestions but not up for consideration uh sparkswood Elementary again these had very colorful uh explanations uh because they lit the the wood on fire right friendship Elementary uh cool school a favorite of mine the the rationale for cool school is because school is cool so I thought that was that was a pretty good one still River Elementary still River happy Landings Elementary for the uh for the park song River Elementary Greenway Elementary Pine Hill Elementary oops and uh those are again just really just for fun but uh I wanted to show that the you know students put a lot of work into this and uh I want to give those special mention there and lastly I just want to say thank you to the teachers and students that parti the municipal billing committee and the Brookfield Historical Society any questions for me I vote for cool school that's not not for consideration because because Co because school is cool that's actually a really tough Tong question so so Mike question for you was Huckleberry Hill a name considered or was it just allowed or what how did that end was considered the reason why we we want to step away from that is because we're joining the center school with the Huckleberry school and with administrations and and teachers um it was just better to you know not combine uh the the center school and kind of you know like it never happened uh just combine and make this a new a new reality a new a new experience we if I could just jump into we also wanted to uh be mindful of the fifth graders who are moving moving down from whis skiner um so that they wouldn't feel like you know they're going back to Huckleberry and I don't think any I don't think anyone would be going up to or going down from whiskin no they would they just would not be progressing up yeah they wouldn't be going to whisk right right but it would be like being held back staying in the same school but they're not the second question I had is did the committee have a favorite uh I I I feel like the committee we we uh we were kind of split on all of we we like them all uh we I mean I think individually we all like this you know certain couple but I don't think we all were unanimous on one we uh we liked them all and we want to present this you know to the board and and one of our recommendations is that possibly we we make a a parent survey uh Debbie knew more about knows more about that stuff I'll speak on that well I'll just add my own personal choice which didn't make the final cut was Twin Brooks oh because you have to I just picked up on that uh um yeah we were we were talking about um taking the final list of five recommendations and um maybe putting it out as a survey to the rest of the community um we didn't do that yet up to this point because we really wanted the kids to be involved and to hear their feedback and their thoughts and make sure that whatever was thrown out put out to the community was from them um but you know I think it could be fun to um do a simple survey you know sort of a Survey Monkey type thing and just rank them see how see which one gets the most votes I I will mention this the the one that got the most votes in the student survey based off of the Google sheet was Candlewood Elementary School so CES um you know kind of a throwback to Center but was it Candlewood or kandlewood lake they were both well no one got one got eight and one got seven so it's yeah it was pretty close I what I will do I I do think a parent survey is a good idea because it's so it's this is such a big important you know part of and it's going to be you know such a a big Staple in our town I think it's going to be good to to survey the public um I will say though that I think there needs to be a way that we really um clarify the policy for our own understanding as well as the public because the policy is quite clear on uh the stipulations for a name um although when I was in the naming committee meeting um there were personal interpretations of it so you know it might be good to kind of go through the policy here um tonight and figure out a way that we can you know best explain it to the public maybe in a more bulleted sort of fashion so we're not making people read the the policy but do they need to read it because at this point we're giving them a list of five and getting their input on a list of five and we've we've made sure through the committee that that they comply with to the best of our knowledge what the policy is so at this point I don't think the public needs to really dwell on what the rules are right we're not going to name it Brooks or Beldon so I think we figured that one out even though Beldon Hills behind and we could call it Twin Brooks so y well um so then are there any of the names that um you know we don't want to present to the public or is this what we're going to just send forward and I just have a clarifying question is the purpose of um surveying the public to determine the name or to give us some feedback before we determine the name it's it's promly for feedback just so we're not you know we've you know the public has has had input but doesn't have in input on the direction on the the five names so I feel like there's now there's some spec specificity to uh you know taking kind of a temperature of what these names are maybe maybe everyone really hates all those five names um and then you know we is a board we vote on a name that everyone hates I I mean that's that's kind of the rational I I was putting forward yeah I guess sort of where sorry Jen I think the feedback would be good from from you know the feedback would be useful but I think where I was going Bob in sort of trying to understand the policy and this is just my own inter interpretation but you know Newber Elementary although I like the name and I love the historical significance of it I don't think it meets the policy so let's say that we we survey the public and that comes out as the favorite and then we have to you know we don't have to I suppose but um you know are we I'm I'm with you but we shouldn't put forward any choices of names that don't meet the policy so let's talk about that so why doesn't policy to me um and this was sort of what I picked up from the Ning committee meeting is that there was some interpretation on what was meant by the geographical significance so I'm actually gonna just pull up the policy just so you can see it in black and white you want me P my power I can pull my PowerPoint up okay yeah but says that the name has to the school has to be named after the geographic section where it is located so that tells me that it's not um significant to the town's geography but the geographic section where it's located the section of town so I think Candlewood Candlewood Lake everybody knows you know if you say like oh you know where do you live over by the lake everybody knows exactly where that is and the lake we might not have the the longest shoreline on the lake but the lake is a very big cultural piece of our town so I get the other names and and Westbrook makes sense because the Westbrook flows right through the property but I'm a little bit hesitant about Newberry and not because I don't personally like it but because I don't think it meets the policy but you know I think on the other hand somebody could argue that if you're if you're looking on a map and you're and you're going back to the history of how Brookfield was named it's between New Town and Danbury it's a combin it was a combination it it was formed out of a combination of three towns that then split off and became Brookfield so geographically it references where it is in location to the other towns that it was originally part of right I think for me I was interpreting Geographic section to mean within the borders of Brookfield what geographic section within those borders um not sort of the state or local area and that and that's why I think the the geography part of the requirement is sort of open to interpretation but the very next sentence allows for how you would deal with it if you just continue to read the sentence if for some reason the school is not to be named for the section where it is located a representative group of parents will be consulted in naming the school so if I I I think that there is something that says we could put Newberry up as an option and do a survey of parents that this the doing a survey of parents could be considered Consulting with parents I would want to know whether the parents live on the east side of town or the west side of town right so we could the representative set up parents in the area um I would want to look very carefully at whether the people are negative on newb who are from the west side of town right if I had a bunch of parents answer a survey that said I'm kind of upset that you're thinking about naming it after the town not my specific something about you know where it is we would want to think about that as a board um but I don't think this precludes us the way it's written from considering that as a op for me the the most important bullet on this on well not well they're all important but the the bullets that we have to observe the third uh you know but most important it should have significance for the students that attend the school um that's why that's that was the whole that that even half of a bullet was the whole reason reason for getting student input uh that was a student suggestion as well I think the NBC submitted that one as well uh but uh yeah geographical basis uh means if it said geographical Landmark then I I I I would side with Rose's point on that but yeah it's geographical basis is kind of you know again it's a base it's a it's a it's a wide thing um and that's and that we we did consider uh removing it um but the the committee thought it was best just to leave it in uh and and to Bob's Point uh if if we're going to you know this is what our suggestion is what our recommendation is is have that parent survey out and uh you know see see where where it lands I think that's fair enough did did we V did we vet the names on the second bullet there um it should not be in conflict with the name of other schools in the system surrounding counties or in the state did we do we we eliminated we we eliminated a lot of um or not a lot we eliminated a few names uh based off of uh it should not be in conflict with other school names so there's no other can wood uh elementaries in any around any of the towns around Candlewood nope that's interesting um Westbrook because I feel like isn't there a town Westbrook Connecticut there's no Westbrook Elementary School in Westbrook Connecticut there's a town on the I think it's a middle school okay I think the middle school called Daisy it's called Daisy Ingraham Elementary School it's not it's and there's a middle school and it's one word Westbrook it's interesting too I I see this policy was adopted in 1993 so the high school was already built but I I don't feel like Brookfield High School necessarily has a geographic reference it's no that's true other than saying it's in Brookfield no that's true yeah and and originally Brookfield High School was called The Long Meadow School so interesting that they didn't you know that or or revert back to that name when this policy was created good point because otherwise that then that would mean sort of I mean whis Ander is is on West whis skiner Huckleberry is on Huckleberry Hill I mean Center is at the center of town right and and we actually in the historical research that that we did and the the PowerPoint that was presented to the students a lot of names from Brookfield history came up as possibilities like the iron work school the Pocono Pocono Elementary um uh Pocono Hill Elementary and we we omitted those you know we deleted those immediately because we thought that they would be confusing because those those really do represent areas of the town or at least street names so it would be confusing for somebody to say oh I go to Iron Works Elementary and it's nowhere near Iron Works you know Iron Works is by four corners and the school is nowhere near there right so um there were a lot of good names that came out of the um you know sort of the historical facts that that we uncovered but just didn't really hit the mark in terms of geography of where the school is located yeah we eliminated Rocky River which was uh I mean that's that's what that's the river we flooded to um make canwood Lake C the town that was flooded was called Jerusalem seemed a little had too much of a connotation of religious significance so we tossed that one um so yeah there's there was a lot of there was a lot of names considered one thing um I did want to mention just because I know that this is this might make it into three important things and then this little section is going to be something that people watch um but the NBC you know wanted to stress the point that in the design itself they have Incorporated a lot of things that reference or you know sort of tie in water so you know as you know that the the Westbrook you know the sort of the wetlands that's going to be running basically in front of the school is is down underneath in in the ground in a pipe right now is going to be exposed and it's going to be you know a habitat for you know like Wetland animals and butterflies and things like that and it's going to be really beautiful but it's going to be a significant part of the building and some people may have seen um you know a recent post with some some of those School uh pictures or sort of the photorealistic renderings and one of the playgrounds sort of looks like a pond you know the rubberized surface sort of looks like a pond and the main hallway is going to have sort of this River look to it so you know I think it's to sort of bring that out in the name might be something that people want to consider too some sort of Rosa the river that is under the entrance there is that the West Brook I believe I believe so I know that the East and West Brook um are on either side of the property but the East Brook is more on the opposite side of Candlewood Lake Road and I think it's the West Brook that goes sort of up behind the school um so I if I'm not mistaken I believe that is the The Little Brook that's right in that would be right in front of the school but I'll double check on that we should double check that because that would be very meaningful right to the kids who go to that school you could build a lot around that so um I just had one suggestion maybe if we put the names to the community maybe just pick Candlewood Lake Elementary or Candlewood Elementary they're kind of like the same thing I I I feel like giving people that would if people really like that it might sort of split their vote you know I think maybe we should just choose one of those it's just in order to get really a sense of if people actually like that name I agree yeah the reason that we left them both is because they were both heavily voted on so to your point uh Jen that there's a high likelihood of that happening we we actually talked about whether candle would Lake Elementary as sort of a you know a logo like how we have C WMS BHS is clees like too much of a mouthful like more than hes yeah yeah I don't know clees almost you know it sounds like an acronym that you should say like class and it just doesn't work and I kind of like CES as a nice connection to the old center right as hav cwood element so um and so remind me the five it's Newbury Candlewood Candlewood Lake uh Westbrook and what was the fifth one lake lakeside lakeside element so less I'm just thinking about I don't we should choose a name based off of acronyms but yeah sure so uh the last thing that that's sort of important at this point is sort of talking about our timeline because uh we are due to break ground uh in the spring and um you know as you know the the bidding process has started and I don't want to get too much into the actual update of that um just yet but um you know we should probably move quickly on sort of speeding up a name for this building so that we have something um for all the construction documents so um you know I don't know how fast we can I mean I'm sure putting together a survey with five names is is pretty um pretty simple but other than sort of the geographic place where the um survey takers would live is there anything else that we need to add to that survey I'd love to get some a free form comment field in there right so people why right just you know what you know why did you vote the way you voted right um we'll get we'll some insights from that okay and I just want to clarify why do we want to know what side of town they live on just well I think Bob raised a good point that you know if the people that live close to where the school will be constructed you know feel strongly that they would like a you know sort of a a more Geographic uh significance to you know that section of Town um you know then that would may be important to know yeah also let me say it my way it says we'll name it after a geographic section of town and if not we will consult with a representative group of parents right so I think for us to be able to say we consulted through a survey with a representative group of parents we should know that we're listening to the people on that side of town um on that topic especially on that vote if there if there was a strong vote about the Newber um we would want to know if that was a big strong input one way or the other negative or positive okay Rosa uh another idea that came up about um having people vote for the name was also to to offer it as a question during the next referendum but do you think that's that's too far away yeah I think it's way too far oh no it's not a too far question a referendum you're voting on something right and this is a decision of the Board of Education I mean it's very clear in the policy it's our decision so the survey is for giving us input if you put it as a referendum question it's much more of a I'm voting on the name and I'm not sure we should advocate for that I like maybe I'll work with Eric to sort of craft something that sort of makes it that very clear that maybe not necessarily what comes out is the top answer is what the board will decide on because it is this is an official vote but that we really want everybody's input so we can take it into account it's it's input Gathering it's not voting right Rose uh thank you for bringing up Eric you know I I'd offer obviously um uh our um uh time to put the survey together uh Eric myself uh any admin that can give us a hand with that and had some some thoughts and experience and surveys um we'd work with uh the committee and and you to get that out I'd be curious to know is there you know it's not a a difficult survey to put together is there a timing of when we might want to get the survey out so perhaps during the short week next week we can put the survey together and have it ready to go right after the new year when everybody's kind of back in the groove and again this addresses your timing issue um I think of the first meeting board meeting I think of the second board meeting in January which is somewhere around I think the 25th or something like that um so just kind of breaking ground probably won't happen till mid-march at the soonest um it may take all the way till April so just trying to give you all some a picture of what the calendar looks like so maybe we can if we can sort of discuss the results at the second January meeting although that I mean that's going to be a heavy meeting with budget stuff for sure but um do we all feel comfortable sort of taking a look at this again with the survey results on on that 20th meeting so that's our second meeting in January so we would send it out like as the soon as we come back after Christmas break and give them until yeah knowing that people probably are not gonna even look at it until the beginning of the year I would suggest I disagree I would send it as fast as we can build it and then send a reminder out at the beginning of the year but for those people do things like this over the holidays right let them do it yeah not lose time I mean it's that's that's like losing two weeks if we want to go look at it in the second meeting in January and we don't send it out until January 5th or there about no I mean I just think like I think we if we I definitely think send it out as soon as possible I just think maybe the majority people won't look at it so I don't I think basically what I'm saying is the first meeting in January is going to be too soon so but I think we ought to send it out as as soon as we can and uh and maybe send a reminder out or put something on the Facebook page right after we get back just reminding people to go do it and the second meeting in January is the 20th um and the and I'll tell you what I would love to have this on the agenda when we're doing the the same meeting we're doing the budget because it will be fun um budgets aren't always that fun um but just as a reminder we don't we only have one meeting in February and it's not until the second meeting so so you know if we're if we're going to if we miss that second meeting in January it's a whole month later yeah I agree because like people might have seen the board meeting or been talking about it so we want to hop on the buzz you know now okay and I would endorse Jen's thought to narrow the list of four when get only have one Candlewood based name I mean I hate to say it it's just I think we'll get confused about is do we think about them both or do we think about them uh independently and how do we wait that I think they're too close in name so I would recommend we choose Candlewood Elementary and um and make that plus the other three so so Bob let me give you a little bit more on the rationale of why Lake versus just Candlewood is that Candlewood meant uh a little bit more than just the lake and then the lake just kind of you know made made it a more geographical landing and candle would Encompass the kind of the the H more of the history of the sa as a committee we want to put them both in because of this discussion we we really didn't want to we actually wanted this to be sorted out uh just as a recommendation hey we like both these names uh you guys you know as board members you guys could uh you know go through this and it fit through the five so that's why we so you're getting my opinion as a board member then I think we no I just wanted to say that the cwood lake and Candlewood meant different things in our eyes not necessarily the same thing I know the same name uh but one signified a actual geographical landmark and the other a more you know general area that encompassed more than Brookfield so I personally if we were going to take one of them out I would actually prefer to keep in Candlewood Lake Elementary myself so and I don't know how the rest of the board feels but I feel like if we're maybe undecided or we're divided sort of on which to keep and which to toss maybe we have to leave them both in or why don't we just say Candlewood slash Candlewood Lake Elementary as that's the choice because then people are gonna think that's what we're calling the school well I mean just the feel like maybe if we really like Candlewood for whatever reason as a board then we can say lake or not Lake I just feel like if we put both in it's going to skew the results people are going to vote for that because they like Candlewood you know that's my we could do that well I mean do we have a consensus on the board whether or not one name one or two names just sort of I think just one and I would probably vote for kandlewood I feel like we have Lake kind of covered with Lakeside Elementary as that option so I would go for just Candlewood Elementary yeah I like Candlewood I I would go canwood because of CES I I kind of like that but to Jen's point I mean it was an 87 vote on classroom so we're highly looking at exactly what Jen's talking about Debbie and Jen I know I'm already outnumbered but I'm just curious what you guys like I I don't have strong feelings on the lake versus not the lake I'm just my original Point only one choice on that's it's the only opinion I have I like um I I kind of feel indifferent to whether it's Candlewood or Candlewood Lake but I like Jen's idea to present it as you know some variation of Candlewood or Candlewood Lake as option number one then option two three and four after that okay Bob you're on mute sorry you got you got it I agree with that that's a fair that's a fair way to do it because then you put both names out there but you don't get you don't you don't dilute the vote that's that's the thing I would be worried about we're not locked into one or the other we can decide later true okay all right good idea Jen all right so um I'll work with Eric to get that out ASAP and uh any other questions or um comments on this I would just say um maybe we should talk Rosa you and me and Mike should talk offline about um what else goes with the survey I mean I think I think the public should have a little bit of the history and the the background information that we gave the kids um I think we should we should post we should post what the presentations were we should post um the presentation given tonight I think there's all all that stuff should be available to people who are taking the survey yeah sounds good yeah and I and I think just as a a part of that Bob to the the posting that was was in my head this entire time and and I think it should be part of our three important uh three main points for sure it's a big discussion yep um just so we can officialize it I think we ought to make a motion on this and and I would propose that we and I'm going to tell you what I'm thinking about and then we'll just make that a motion but a motion to accept the recommendations of the committee and to embark on a parent survey with an objective of having a board vote on the name on uh on our second January meeting and the reason I would say to make it a motion is it sends a signal to everybody that a we are very happy with what the committee did B that we really do want to get parent input and C that we do intend to get on with us in a reasonable pace so that's why I would want to make that motion would you be okay would everybody be okay with that yep all right then I'll move that the um that the board accept the findings and recommendations of the school naming committee and thank them for an excellent piece of work um that we embark on a survey of parents uh to be organized with the school administration and that uh we collect that input for uh as input to the board's decision uh which would be targeted at the January 20th 2021 meeting second thanks Amy okay can I just make one oh do we have to um I would just want to say that we should clarify we're not necessarily asking for feedback from just parents I think it should be all Brookfield residents okay although they won't be surveyed but that that I'll am I'll amend my uh my motion to instead of saying parents say to the public yeah okay although how will the rest of the public access a survey I think we ought to ask Mr Dunn if he could uh put it in his next uh put it on website we ought to uh we ought to mention it in the you know work with the Press they could mention that there's a lot of places you could get the word out monthly bfield Spotlight that Steve puts out could it could go in that is that an issue technology wise Eric no no I was just gonna say um to everybody's Point there's multiple ways to get this out um and and I can work closely with um with um uh the town it side as well um we have a lot of different um media channels and and and communication platforms between all of us to do this um it'll be a lot of figuring out how we want to present it and get it out Rosa when when we when we uh connect on this sounds good anything else all right uh so all in favor I I happily that's unanimous thanks okay uh now we can move on to the review of the superintendent 2021 2022 budget proposal all right so you need a motion on that or did you just do that I think it's just an action okay I'm sorry it's just an action so I'm not sure where you know based on um what Mr Beldon shared um how we want to start this part of the discussion or this part of the meeting there was um a specific comeback On Athletics um and updating regarding the two sports and Mr Baldwin is here tonight and prepared with A Brief Review PowerPoint and then the specific slides with the ranking of priorities in addition to that I asked Mr cocklin to um while he put the presentation together during the superintendent report um he does have a couple of slides just to update the board on his um uh technology proposal that I ultimately brought forward as part of the superintendent's budget which involves Chromebooks and so forth and that's kind of a complicated story with some of the the tech needs and so forth so I wanted to have that shared this evening Beyond those two pieces I had nothing else to offer but am here to answer questions or whatever whatever the board may need or however the board would like to proceed so I'll just leave it at that do we want to start with the the specific comeback On Athletics to start there to get the ball rolling yeah let's do that that's okay okay Steve are you gonna share your presentation or is Eric going to okay you're on mute Steve thank you sorry I'm gonna do it um good evening everybody hey Steve thanks for being here Steve yep all right oh all right so here we go so what I did was I took last year's presentation I didn't want to reinvent the wheel so last year I came and presented this uh presentation here and it went through all of the requests that that kids have made um through the last couple of years um went through the process so this is just a review and then I'll get into a few new slides if you have any questions just let me know um this was the pr prioritized list that we did last year and then we went through the rationale um for each sport which still all of those sports are looking to get added so like I'm just going to go through this because this is just a review and then so this is again we prioritized last year so what what has changed um you know the sole reason for our existance of our profession is the student that's Doc burill and then um I had some students um come talk to me and uh one girl said we just want a chance to be able to play our sport that we love all of our friends get to play the sports they love here in other other schools this was a b BS student on gymnastics um BHS student on boys volleyball we just want to get a chance to play so changing the prioritize list gives all students the chance to play the sports that he or she loves while we have 10 programs that we would like to eventually add we must change our prioritized list to fit the needs of all students and give them a chance to play the sports they love the other the prioritize opportunities enhance current athletic programs that already exist so now so the re prioritized list um this is what I came up and just some discussions you know W with the kids and what else is going on again this is my prioritized list what I think that we should add first you know from top to bottom you know obviously uh we talked about boys volleyball and gymnastics those are two sports that we do not offer if you look down six through 10 we offer those Sports and those would enhance current programs you know which would help the programs we already have including strength and conditioning Co um coach so you know currently um we don't have boys volleyball we don't have gymnastics cross country we do have a split now but there's just a tremendous amount of kids that run cross country at whis skiner close to 60 and uh again last year I briefly spoke spoke about Esports and we're still looking into that that is becoming a very big uh scholarship opportunity for kids that we don't want our kids not to miss out but I think we're a year or I think Steve froze he froze for a minute so I can I can certainly talk a little bit about this while he continues to you know what Steve was talking about he was talking about e Esports being this fast growing piece um the challenges for those anybody that knows anything about Esports um using a Chromebook to play an ort is not necessarily something that you do um you think about the the equipment that we provide for our other athletes um we want to make sure that we're providing the best possible um the best possible technology for them so um you know I think the important thing to take away from from Steve's prioritized list which is something that obviously Bob brought up um you know to to let's talk about this again really is um for Equity to make sure that you look at those statements that we offer every possible sports for for the students that are interested numbers um certainly well we may not have a a you know a 27 person gymnastics team or uh boys volleyball team um what we will have is the opportunity for kids to have to play the sport they love um and that is that became a priority over everything else you saw things in there like strength and conditioning coach um holding off on some of those things in terms of that list that was at the top prior it moved down significantly that's really due to um something that we could probably wait due to you know once the locker room and the weight room have been renovated so that's why those kind of moved down um so it's just it's I was glad Steve was able to put that together and really articulate for you why the priorities had changed because certainly those two were at the bottom but in retrospect and we're we're always reflecting and thinking about you know what's best for kids um you know we decided to go go that route and and offer something for everyone at the very least so as opposed to just enhancing I'm sorry I don't know what happened that I just stopped I kept talking then all of a sudden my screen went blank yeah you cut out and I just I just kind of picked up from there so I was just kind of highlighting you know the those the reason for why the list got reprioritized and and why we are where we are yeah and and like Mark said he made a good point about um the strength and conditioning coach is you know we should wait until after the renovation because you know right now it's so small and you know again it's just offering the kids to have an opportunity to play their sport which we currently don't have so I I don't know what happened I'm sorry but if anybody has any questions I I know Mark was um answering a lot for you guys I did have one question so I know we talked about you know a couple years ago the fully funding the hockey team was sort of priority number one um and I'm curious as to you know how does it sort of shift priorities to fully fund a new sport when a sport that has sort of a history of of heavy student involvement is still sort of not fully funded so so um the best way to answer that is so we are Co-op school we co-op with bethl and Danbury so bethl and danburry kids also pay in and um I I I don't know the exact ratio but I would say um the majority of hockey parents in the state pay so it's not it's it's not something that we would we would be doing the other people aren't or we're not our kids are paying and everybody else is isn't so that's that's that's kind of why I did it because it's it's almost the Norman hockey I would love to do it and you know that's your your you know your guys decision too if that's what we want to rep prioritize but that's kind of why I shifted it and what about gymnastics how's that handled um in other districts other districts it's handled ju just like we would do it it would be funded and and surprisingly the cost was a a lot a lot less than than I thought for rent renting the facilities the the person in town was going to rent it to us for believe it was $1,500 for the year which is nothing you know compared to we pay you know 25,000 for the pool at the wi for boys and girls swim for the year now if um I know one of the other things that we had talked about in the past is sort of um you know the students that were or the families whoever that was interested in this new sport uh sort of self-funding for two years to demonstrate sort of um I guess you know a history of of Interest has that been something that we tried that with skiing um you know we had 15 kids the first year with skiing and then just go ahead Mark no we had one last year I mean I think that's all we had right it was just the the um the cost and I I I I honestly I don't know what happened with that the the the coach the coaches the coach um got a new job couldn't coach and there was just no interest and I think he did a lot of the leg work finding the kids well and I think that the the the process of you know self-funding and going through that I understand it's it's a process that's done not just in suggested here but in other schools to make sure there's demonstrated interest over time with those two um I mean in terms of participation in terms of like in the CIA um schools that have fewer schools have boys volleyball and gymnastics for example right that's not a you know um so but in order to demonstrate interest you know I think it all goes back to the conversation about what what are we offering for kids and what can we do um we just we felt that it made sense to offer them at least every possible option adding these two gymnastics and um boys volleyball means we play every CIA available sport at Brookfield High School we we could if this if it goes through so um and that opportunity is great in terms of Hockey being a hockey parent and I know uh Dr Brill is as well and as I'm sure there's others out there um you know it's in terms of you know hockey is one of those expensive sports um and the school is still paying a portion just not the whole thing um right now we're not paying anything for but we don't have any volleyball or um gymnastics program so we can't even have a baseline to establish that from I think we'd like to get that Baseline up and then certainly I think move down the road talk about fully funding hockey uh down the road but it's it's a long road and it's expensive and parents know that it and the thing with hockey is like so for hockey we we fund transportation I it's the cost of the ice time that drives that up tremendously and and I just want to go back and touch on skiing skiing is a non CIA sport it was it's it's a club we just had a lot of interest in it and and that's why we did did what we did that year for you know because they came forward and said they wanted to fully fund it themselves okay and um for gymnastics and um volleyball volleyball is that uh something that is available to freshmen all the way through seniors or Y and again like Mark uh I I think Mark said it was once we add them then we have everything and then you know every every student who wants to play a sport we offer it you know nobody's missing out or nobody's looking to you know not come here because we don't have that sport what's the interest level for gymnastics like uh as far as how many students that's a very specific U sport uh well last year there was I believe five girls that came to the board ad meeting and I know there's a couple eighth grad incoming eighth graders that have interest I think the problem with something like sking numbers wise on most schools it's anywhere between eight and 10 totals so I think with something like skiing you're competing with the other sports right you have a lot of kids that do basketball maybe would our track y um because the ski club with Park and wreck is an enormous a lot so many students do that um so we do have a huge population of skiers um I would think there would be an interest in know ski team but I get what you're saying about covering all the basis um and and and and we do the kids do get offered skiing through the ski club too is you know we see every Friday the bags in the cafeteria the amount of kids that are going skiing right the issue was that we didn't have anybody who wanted to really do ski team they want to go skiing but they're not doing ort yeah the comptitive nature of that you know that it's it's different you know being able to compete against somebody else in gymnastics and it's not that our our students that were weren't interested in competing I think it's to your point Joy there's so many things in the winter um you know skiing is a secondary thing it's not a primary thing if you're a gymnast or volleyball that is your primary thing typically skiing unless you're living closer to a mountain or in a different area is really a secondary thing where we're I think catering to thinking about volleyball and um gymnastics to be a primary sport something that kids are you know primarily doing more than other things true yeah so so out of curiosity what seasons are those to Sports in gymnastics is in the winter and boys volleyball is in the spring by the way I had a son who didn't come we were living overseas and we're deciding to come back to the US and my son decided not to come back to Brookfield High School because they didn't have a boys volleyball team so I know personally that that's that is a decision Point sometimes what's the reasoning for not having it in the full because you don't want to compete with the girls the gym time or jym space no that's that's the season where the cic put it so that's when all the John do we have um like a list like a sort of comprehensive list of all the new Investments with the the dollar um the dollar amount attached to it somewhere we do I think Mr post sent that out after the he did yep a night or two a day or two after the December 2nd meeting so you do have that as a board um and um I don't know if Mr post is prepared with that but if that's something we need to look at as part of our discussion tonight we certainly could pull that up can't I I can't even is K is that something we can pull up is that what you want to pull up now Rosa we can no I just I I was just uh Curious I just kind of wanted it but then you reminded me I do have it so I have it the board has that um okay Rose I'm just asking for process you know at this point in the meeting with the budget on the agenda I know there was um as Bob mentioned there are uh specific finance committee comebacks and follow-ups we're working on and really betting the the accounts in the budget uh board members asked some follow-up questions on curriculum instruction PD and the other enhancements I've answered those we don't have it ready for public prime time yet but the the board has gotten that feedback um I'm not sure if there's any more on the athletic comeback right now at this point um if we're moving on to another subject I did ask Eric to put together a couple of slides to kind of tie from the fall into the budget proposal regarding Chromebooks and some other Tech initiatives we can do that or again what whatever you like to do this evening uh as we go through this process I know a big part of it is the finance committee nitty-gritty work that's going on right now no I think you guys answered all my questions thanks I would like to thank Mr Baldwin for a a good review there that was very helpful thank you Steve and thank you Mark for all the work on that thank you would would you like me to have uh Eric pull up the slides and share a little bit about technology yeah that would be great similar comeback I really wanted to kind of uh close the circle on this for the board and just for full understanding and obviously having our Tech director up U there's significant um investment in that area and it's such a big part of our uh our world all the time but especially the last few months it's been an incredible part almost a year now actually of our lives so Eric why don't you take it away um yeah absolutely so yeah Dr BS um made made the point perfectly there is that uh um you know we we've all known technology is becoming uh used increasingly more in education but uh you know since March I think we've uh seen we've we've seen the shift um and we're living in the shift um of more technology which is what led to um you know a lot a lot of my proposal this year um you know so a lot of my you know budget of status quo a lot of my budget contain um you know maintenance and contract agreements we have for IT services um District software that we renew every single year um the Chromebooks we always buy for the onetoone program um and and S um you know the fivr services that connect the district um along with the internet services that the district um has to pay for um but some of my key investment uh proposals increase um include um an upgrade to the internet bandwidth um from one gigahertz well one gigabit sorry one gigabit to 2 gigabit um the one gigabit service the um is currently what we have is shared between all five buildings I do include TSO in this because um you know the staff does use the same internet um so the proposal would be to increase to 2 gigabits to um better support the influx of devices um you know we have the 1,150 devices that will um you know be used in school right now they're being used at home but they will come back and be used in the school um we are seeing the you know the big uptick and BYOD because of what's currently happening so students are buying their own devices because all of our devices were backordered they found themselves forced to buy their own device um you know for distance learning for remote learning for for everything of that um you know so we are still we are anticipating to see more BYOD um and so we um you know I I I feel that I would be um under under stating it to say that I'm going to see a double in our technology I think it's actually going to be higher than that um you know a double in the amount of devices that are in on a daily basis um you know just based on some of the other Investments you're going to see um as I get further down um you know so the the upgrade accommodates the increase of of Chromebook staff devices be OD which is bring your own device um you know we want to send more bandwidth to our wireless access points because um every single device that we buy now is essentially a wireless device um you know although we're going to continue to have hardwired options um and and continue to use that um Wireless is is the preferred connection for flexibility um and we can work with the Cen the Connecticut education Network um who is our internet provider on dedicating bandwidth to where it's needed most um the presentation stations for the high school um if you remember we we did propose some in the budget last year and I think we ended up um not I think I know we ended up with um 10 in the budget um but due to covid and uh what the school year is going to look like with a lot of remote learning um we decided to rep prioritize those funds to zoom licenses um which were required for what we're doing now um the microphones that I showed you earlier um document cameras and and all the things that go into remote learning um as part of of that fund um I do have new laptops for BHS staff if you remember earlier I mentioned that the whiskey Ander staff got their laptops this year um to so to to follow the um life cycle replacement um every five years the high school would be next um you know which would then put um Center and Huckleberry up for replacement in the 2022 school year which would actually line them up with the new school um when we break um you know when that school opens um so excuse me getting um new laptops for the high school staff in the 2122 school year would set us up nicely for that um if you remember back in the summer we we um had proposed to use some of the funding that came from things like the presentation stations um for uh new and um new District software um again this is where the technology and the bandwidth and and the Chromebooks come into play um you know these are software that we know are beneficial um we know will help us our students and not something we should just use because we're using them during covid um you know Lexia ISL math Ela and of course I can let Dr Ruby um chime in on on any of these if there's any questions newa um talking points and um the expansion of ST Math to K8 um these are all increases in the budget um you know that are very beneficial softwares uh but require technology to use them we need Chromebooks we need devices um in both staff and students hands to get the best use out of these software resources um which brings me to the 300 additional Chromebooks I'm asking for uh for grades prek to seven um you know to date uh the district does plan to dispose of um a minimum of the 236 Chromebooks uh which that number is expected to grow as we get them back from all the remote learning um based on Damages and how they're looking um and and and then just age um eventually like any technology and software they're just not supported by the vendor anymore they don't get updates um you know a lot of the Chromebooks most of this 236 we can't even use technically can't even use for esack testing anymore but we have because we've had to um and they've worked um so I do expect that number to grow um as the district shifts from iPads to Chromebooks um based on cost and functionality and flexibility um you know we do have as as of today um 186 um iPads that no longer receive updates from Apple um and once you stop receiving updates from Apple apps stop working resources stop working the device slows down could go on and on um you know the reason why we're not asking for more is again I mentioned the number of students that have b yod that have had to purchase their own um we are seeing higher numbers than expected of that which at first we didn't expect and now we do um and so we are unsure at this point of how many students will continue to be yod in 2122 are they using a parents device right now that um they have to give back or the parent doesn't want them to bring to school are students getting devices right now that the parent expects to send them with next year and use um that's information you know we don't have um and so we we felt that 300 I I I felt in um the information that we have um our current inventory and what we're looking at right now in our remote learning standpoint um you know that 300 puts us in a really good spot to start getting us towards a one to one while um also benefiting from the the fact that we are allowing students to bring their own device um and that's all I have in these two slides do we have a summary somewhere of the dollars and cents that goes with this technology proposal um for the for the increase in the Investments That should be in the um if I'm correct Dr Bill uh that should be in the comprehensive list Rosa was asking for before yes so Mr post could put that up for us we could see all of the technology but we could also see the um we could see the technology and we could see the uh against the other uh Investments as well I was actually more interested in what the overall technology budget sorry Bob I I was not really asking about the I was actually interested in what are we spending on technology no matter what line it's in and then I think secondarily is what's Investments and I just don't have a sense of it Eric are you able to pull that dock up or Canen think I can Ros did you just do that oh okay yes this is the this is the only one we have right right that's that's the investment which is what I which is what I think we thought Bob was asking for but Bob you're asking overall technology budget and the the finance committee members have the detailed backup sheets and this the summary sheet on that should give it to you I have I have it up now if I you want me to share my screen oh Bob you're muted go back to the sheet because I saw the biggest single investment you talked on on your sheet was the uh investment in the 1 Gigabyte to 2 gigabyte thing and it's not on that sheet that just flashed up so I don't know why it's not an investment do you want to see the whole technology budget yes please okay equipment is down at the bottom so so we're it's it's 533 last year in aggregate going to 503 this year going to 804 next year is that how I read that yes $300,000 increase that's a lot and how much of that did we show as Investments on that prior summary chart it's just the last couple items right yeah so it's a $300,000 increase year onye of which uh only 106,000 116,000 117,000 is listed as an investment so how do we justify a $200,000 increase in the budget um and just call it status quo well don't forget we did not include all of those software items that Eric had on his slide in the Investments because we already are using them this year understand so we paid for them this year we actually didn't we process a budget change for those we did is that reflected in the other chart it is not how much was that uh I don't have that in front of me Bobby you asking Bob are you asking for the what the increase is with that additional software look Eric it's a budget review right it's uh we're having a budget review as a board um the presentation you gave had no dollars and cents and I've never seen a budget review with no dollars and cents if you want my opinion um so budget reviews come with dollars and cents and so I asked to see the budget it said there's a $300,000 increase in the technology budget only $100,000 is shown as an investment I'm just trying to get my head around what's the what's driving the increase year on year and why are we not calling it an investment that's all I'm sorry it's if that comes across as negative it's not intended to be it's just that's what I'm trying to get my head around and we could punt on this and let the talk about it in the finance committee meeting but I think that's a this is the important piece of our budget it's not the biggest piece of our budget but it's an important piece yeah and I think we can certainly address it at the finance committee we have you know it's part of the section of the uh of the budget that uh Jennifer sent her questions over on so we'll have that already that's in the so most of that sits in the section we're reviewing on Monday correct okay so Ken as a general matter of principle the things that we as a board approved as a budget change for the current year are not reflected in the books that we are looking at correct that the budget transfers are not in there they should don't you think they should be yes we discussed that at our first finance committee meeting and I agree with you okay um so look on on the technology budget I mean I'm I'm I'm banging and I'll that's the rest of the board if they're okay with me banging on this but um I think we ought to have a a come a specific comeback to the at this level on the technology Investments and the budget and how do they interconnect because um we're putting a that's a healthy amount of money being added into technology right and I mean I would expect to see $300,000 roughly of additional um cost un I don't recall that we moved $300,000 into that software this year so even when you did the budget adjustment it's uh um there's still a big growth in there and that growth we need to be a able to justify in our own Mind's Eye as Investments and I don't see from what you said I don't see the 300 Chromebooks is anything but Replacements is that what those the way you pitch that Eric are those replacement machines or are those a real investment to expand our reach um it's it's it's a little bit of both so what I you know we we got 1,150 devices this year um you know some of those are currently replacing um you know thing items that we have um you know so based on what we end up replacing now um you know some of those 300 will replace devices that we end up having to dispose of and some of them will increase our um you know connectivity um not connectivity sorry some of them will increase our count um you know some of that will depend on the condition of the devices that we receive back when we finish with remote learning um you know I'm telling you today what devices that we have marked for disposal um that will change I know it'll change it's it's a it's a budgeting Assumption of whether there it's an investment or not and it doesn't feel like an investment to me it feels like a replacement plan um and so the way you well the way you described it if this was uh we're going to really expand our reach on on one-on-one devices at the K through 7 Level that's an investment right and uh and that but you basically said there's 300 new machines and 236 were retiring right so to me that sounds like more of a replacement program it was maybe a little bump um and most of the stuff we got this year wasn't in the budget either some of it was not all of it right I think when we bring forward the we we can reconcile the increase in in technology budget for you for the finance committee meeting and I think we probably should have a more of a discussion about uh what we're calling investment and what we're calling status quo or contractual so that we all get on the same page and have the the exact same understanding maybe even document it because I think Bob to your the point you're making I you know we had this discussion throughout this process last year before we brought um before we adopted the budget at the end of J before the board adopted the budget at the end of January what was enrollment and you know and you shared that a little bit at the December 2nd meeting you know these are things we've got to decide where are they going to fall um are they really status quo or are they really an investment and in the Investments do we need to break that out further uh you had mentioned that last time we contining talk that through with I do understand that I just think this whole topic of technology is such a focus area and uh and it's a it's going to be a healthy year-on-year increase the cover so that's we have to call a spade to Spade if we're improving our program improving our infrastructure those are investments right if we're doing replacement things I don't see that as an investment I see that's part of running a program once you're in it so um and extending continuing the the licenses on stuff we've already got installed is a is a continuation it's not a new investment um so and we made decisions on the budget this year right to invest in those things so I'd like to let's do it l if it's okay with you on this topic I think we ought to put it into the finance committee meeting and then we ought to put it on the agenda in the first meeting in January as a comeback just too important he it again sounds good I have nothing else regarding the the budget and Bob you just wanted to sort of do you want to have that discussion in in January about um you know going through investment versus current status quo items because I know we pic we did pick up on a couple in the finance committee so I don't know if you want to what what we ought to decide here tonight if there's no other items for discussion this evening we to decide what follow-ups we wanted to have at the next meeting right and I'm going to make a couple of suggestions I think we ought to have a technology follow up um you know just on that takes Eric's good PE presentation on what we're doing and at ties it into the dollars and cents so we can share that with the public on what are we doing how much of it's an investment how much of it's a year normal year-to-year Dynamic um and uh we can exercise that in the in the finance committee meeting but I think we ought to have it on our agenda as a board right to go through that again um I would like to have the administration bring back the Investments and sort it into here's the Investments that are required to deal directly with student known student needs and here's the Investments that are about improving our programs right we talked about that at our last meeting and uh Dr bril I think it's a it's important for us to be able to make that distinction but on the back of that I would suggest that we go through it and discuss as a board on each investment line is this an investment we want to carry forward right and that should be the bulk of our next meeting right is to talk about the Investments I'll give an updated report and Ken I think we ought to on the side um off the back of the next finance committee meeting have you reissue the uh the detail sheets you know that have we'll talk about you know the categorizations and some of the line items we had but just reissue it so everyone has a new Baseline and I'll kind of give an update on what what decisions we took in terms of the Baseline but I think if we have the Baseline stuff well in our hands it's been scrubbed by the finance committee meeting we can focus this board's attention on the Investments right especially if we have them properly categorized um so I'm thinking Monday of this coming week we do a finance committee meeting we finish the scrub we talk about specifically what has to be moved between investment and not Dr burill and Mr post you then turn that into here's that here's that list of Investments and here's what is required for student needs and I think about some of the Investments we have on some of the tutors and the E uh the uh ESL investment those are student need driven the summer school investment yeah and then there's things that are expanding our program and some of the new sports is expanding the program just to pick on one we talked about tonight so I think that we do that but we get that chart up with dollars and cents and then we go through each of them and Rose I would say we kind of pull the board on members about so what are we thinking about that is that something we want to carry forward to the town right and uh that will then give us a solid base and maybe some follow-ups that we do with the second meeting in January before we vote on the on the budget that's kind of how I see an effective use of our time that would be what I'd suggest would be everyone would be okay with that I would agree with that um additionally I would I don't know I this might be a lot of work but is there um I I just want to tie out what we have as sort of our new Baseline for last year after we froze after we cut so that we have a true idea um of what we're looking at in terms of some of these increases because I think some of them are are off because of that we're looking at still at the adopted budget when you yeah when you're talking about last year you're talking about the current year yes okay that's what I thought Cent year for a Base to Base and I I think we need to have a discussion with uh um you know we're we're looking at the current year we're spending $400,000 more than as of our budget with the board of finances agreement to cover some of those costs we need to talk to the town controller and our Board of Finance rep about how do you want to handle that in the budget review process right because you maybe we do the budget without the covid spends right we just take that out and we just do a stra you know uh Co you know compare based on our budget adjustments um because this the spending on the covid which is being covered by the town is a bit of a Bugaboo here so we got to make sure we're clear on that I think that's a finance committee discussion I think anything and the only other thing that I kind of and I already told Ken I wanted sort of a comeback on this but just so that the other commit um board members are aware I I think it would be helpful to kind of understand uh each line item that was affected by either the freeze or that we had cut um even in last year so not this current Year's budget and I'm sure there's a list somewhere out there but I don't think it gets into as detailed as sort of each department um and that was something that when I was going through the accounts it was hard for me to determine you know are we over budgeting under budgeting um because I'm not exactly sure you know and in many accounts it looks like we're heavily over budgeting but like you said those were accounts that were frozen and then not reflected with the new number so that's something that I think is going to be helpful yeah we've got yeah so we have 20920 I'm sorry 201920 was a funny year because we had so many freezes we put in this year is a funny year because of all the co stuff and and then next year then at least the way we're budgeting is a more normal year so how we tell that story I think is really important where did we end up as far as the kind of gamble we took with teacher salaries how did that end up panning out worked great we landed pretty much right on it Amy I think uh we budgeted 200 and kenu told us 209 I think was the final number so it came in right on and with some pressure from the board of our Board of Finance Brethren but it was the right pressure so so are we going forward with that yeah the current budget has another 200,000 okay good other board members do you have any other budget questions or comebacks for our next meeting information that you need I agree with Bob I'd like a little bit more clarification on that technology spending um like that's definitely lost me um the the one I would like to have a separate and it could be next meeting or the one after or we could figure out when's the right time to do it but I think if you think about our budget the there's Investments right that's been one thing technology is always a big it's a it's a discretionary decision what we're doing on that so we need to understand that I think the other one is what's the whole picture on special education spending look like um because it has been such an issue over the last five years right you know up down you know exposures I'd love to see a summary presentation on expectations for next year on special education what are we doing are we do we have any new programs in there and what are we expecting in terms of the kids you know kids who are going to be in outplaced programs you know how's it looking in terms of the Staffing in the schools this year exposures are all are not about the outplaced kids it's about additional spending support type spending in the in the school for kids who are in District so so I I do think as a board we should have a module that where we'd kind of just go through what's in the budget on special ad and then what are the summary numbers around special ad so we all have looked at it right because I think that's we will get asked about that right as we as we bring our budget forward I think that's just one and I I don't have an issue with it but I think it's something we all ought to stare at so that would be the only other topic I would suggest we put as a mo a follow-up module um I think you know last year we had some really good stuff that says here's all the kids who are in the program how many kids exit the program how many kids we are anticipating coming into the program it was an issue at the board of finance of do they cover it do we cover it right in the budget and how do we deal with like that contingency of unknown kids I think that's just that we ought to have that very transparent and the fact that we've all looked at it what are we assuming on state support do way are we getting any input on the state uh excess cost and any changes coming on that whole front or is it pretty much the same next year as it is this year I heard nothing about it being any different okay and I'd like to Bob on your last commentary on special education I'd like to agree with that I think it's an important discussion to have um I think probably either you know if we decide we need a special meeting in the middle of January prior to the second regular meeting uh there or at the second regular meeting would would give us time to prepare that uh with all the other giv that we're going to be preparing um and obviously the holidays falling in between um but I I always like to remind the board and the public and I and I did this at the December 2 meeting this is why the the board and I years ago decided um Bob you'll remember this this was your first go round um after your first year on we decided that next year um in your first term to bring the initial budget proposal from the superintendent very early in December which is extremely early but it gives the board more time because by Town Charter the board has to have the budget by the very end of January the last day in January over to Mr dunk so there's it's a tight window when you when you have the holidays in there as well for when the board has to have it over to the townside so this process is a nice natural process and the more we talk about it the more the finance committee talks about it the more the board and the public understand what the board arrives at come the end of January and why the budget adopted is the budget adopted I think it's it's a great process so thank you okay um and I do like that we have three meetings to do it and obviously a lot of finance committee meetings um because I think that get makes it for a better budget um it really does and so what I'm thinking uh Dr bril is we dedicate the first meeting to going through the Investments and us just really dwelling on those investment lines and to come back on it and then in the second meeting we start with a uh an overview of special education and then we go into the review of the budget itself and that's on the 20th and if for some reason we don't get to the B the final is and I think we probably ought on that second meeting spends block at some time on the capital budget where we go through the line items of the capital budget that we're submitting for the coming year not the 10-year plan the next year budget items so that we as a board can vote to support the capital budget and we can vote to support the operating budget um and you know that gives us on the the 20th if for some reason we don't come to the bottom of it we have a whole 10 days to schedule a second meeting if we need to a special meeting if we need to so that's kind of what I would suggest we do okay Madam chairman do you agree the question I should ask you it's gonna be a heavy month in January but yes I agree always is I know it see it feels like there's a lot to accomplish in just those two meetings and there is but if we have to hold a special meeting that's what we'll do so at least it's not a 6 and a half% budget increase I mean we got a something that starts us in a Range that is very reasonable to start working from so that's true okay anything else on the budget before we move on okay all right so um we can move on to the new school building project project um there's nothing major other than uh the fact that we are now out to bid and uh Mr czecho from the NBC said that the bidding climate is very positive they uh anticipate bids coming in around the third week of January so um that's just currently uh currently what's going on with the new school and obviously talked about a name so um I recently made a new post for the new new school buildings uh Facebook page and even though the the the new the renderings were shared on the website you know a while ago um we there was a lot a lot of positive feedback on Facebook when they when people saw all of the all the pictures and so people are getting excited so it's an excit Rosa it's an exciting time if I may I I I personally was able to attend the beginning of the pre-bid meeting this morning held at Huckleberry where inperson probably about 30 contractors were there and I couldn't tell you online uh how many but I think the expectation was it probably be another 20 online it was a hybrid meeting that was held uh Laurel from OMG ran the meeting um some of you have met her uh through the different meetings and um it was just you you can feel a buzz in the room the contractors are excited it's a big project around the state uh there's a lot of interest uh you know with these these businesses that want to be a part of our our project um and I do have to thank both Dr pep saski and Mrs laano Along with Dan Caldwell and Eric Concklin uh and Mr preny and Mrs Schmidt for making sure that uh technology and Facilities were ready to host that many people uh who walked around and looked at every single nook and cranny every closet door had been was open to really analyze people were on the roof of course they walked the the entire grounds it was really a comprehensive pre-bid meeting process uh was the first I've ever been a part of is actually quite impressive so thanks to everybody who helped us make that happen on on the big schedule when do when are we scheduled to award the bid and then when is groundbreaking targeted for top of my head I can't tell you when uh awarding of the bid happens I know they have to be in as Rosa was saying either mid mid January third week of January so the awarding might happen quite quickly after that uh depending on how long that review takes couple of weeks at most I would imagine I don't the schedule in front of me Bob um but the it's anticipated if everything goes according to plan mid-march uh we could be breaking ground I know I know OMG wants to break ground as soon as possible they're they're waiting to go and uh it's ex exting really that would be a big event that'll be a that'll be a ground baking moment if Mr Baldwin's still on we need to get a lot of uh Brookfield stickers to put uh emblems stickers to put on the construction helmets we need to be ready to go don't forget that going to be ready yeah so Rosa just won aside and it's always political as hell but there's always a group of people with shovels in their hands at that groundbreaking you and Paul need you and Paul and Steve need to start thinking about who should those people be um because you know the Contra the key contractors want to be part of that the town wants to be part of it we want to be part of it the MBC needs to be part of it there's so many people and uh and it's just like you know it's a the same process of us setting up our naming committee it it takes a little work to figure out who that needs to be and get get we ought to get way ahead of that so with six feet apart from everybody we could take the whole length of the front of the building right I I would guess every one of us would like to be part of that and all the prior board members who have been part of this process would love to be part of it I just don't think it's possible to have that many people um actually there with shovels so we can't afford that many shovels we can't afford that many shovels or hard hat B shovels yeah I was we have like cardboard shovels they could just be for the picture oh no I heard I heard Eric has a whole bunch of excess uh Chromebooks we could just use those all right so any other questions on the new school all right so we are at three main points this right name budget yeah I was thinking the presentation by the whiner students the new school naming discussion and the budget discussion sounds good all right so upcoming events okay hi all schools have an early release on Wednesday the 23rd and are closed Thursday the 24th through January 3rd for winter recess at Center School there is a community meeting and the annual winter Sing Along on Wednesday December 23rd wear your ugliest sweater that will be live streamed at Huckleberry there's a PTO meeting this Friday virtually at 9:30 next week is holiday spirit week on Monday it's holiday hat day where your favorite hat winter hat or holiday hair accessory Tuesday is winter cheer day where your favorite ugly sweater shirt or socks and Wednesday is pajama day and also a schoolwide holiday sing along the time is to be determined on that and at whiskin we have the last winter wonderland Wednesday coming up next Wednesday and that one is show off your festive holiday attire and that's it okay before before we go I just wanted to uh give a shout out to the Center School in Huckleberry PTO who did a food drive um the last two or three weeks and had gave out bags of food to people coming to pick up lunches at the high school this week there was an amazing response we collected food at the library the library was one of the um donation locations and it just was amazing seeing cars pull up and dropping off trunk loads of food and then seeing the pictures of everything that was collected uh and given out to families this week so I I think that was just Center School in Huckleberry but if whis skaner was involved too um just a big shout out to everybody who helped in that effort thanks for mentioning that just to add to that um probably half the half or more of our administrative team was involved and handouts and helping with collections it was an incredible effort um in collaboration of parents and uh and and our staff it was just great thank you for bringing that up and Mary Rose just noted in the chat that it was all four PTO oh okay right great okay anything else all right well then without objection meeting is adjourned good night everybody happy Holidays happy holidays

for so good evening everyone it is 5:30 on the dot and we shall get started on time I want to thank you all for again for your effort your time and being here with us tonight tonight is meeting three where we are going to discuss our second model um our goal since our um since our since we're right now we're focusing on just understanding the models um we think we can get through model two and three tonight so we'll see how it goes um and um so we shared all the slides with you before we get started um boss can we check uh identify translators so those can understand where to go okay yes I'm sorry do you want me to go ahead and start please do yes [Music] thank you so much Miss Michelle so tonight we're going to introduce model 2 um in the same format we're going to go over the same slides we're going to go over the same six pieces that we agreed upon and if time permits we are going to jump into model three and then close with our final discussion so we're going to restate our why our objective this evening is to understand the why behind the reorganization I Promise You by the end of our meetings you guys going to know this SP this speech this dissertation is because of uh capacity we're not going to focus on the numbers we don't want to make a model decision because that will save projected amount of dollars we want to choose a model that's going to help us maximize Capac capacity as we stated before we are going to dedicate a meeting where we can identify the pros and cons take other recommendations hear your feedback possibly recommend another model um but tonight we want to focus on the six pieces that we agreed upon for the models here we know this slide we're talking about capacity we know on 0203 uh we only had 20% of our capacity available districtwide fast forward to today some of our sites are operating at less than 50% capacity this is giving us our uh picture of all of our school sites from elementary to our tk8 identifying projected enrollment current capacity all the way through the next five years that we're talking about in every model here exact same information but these are three middle schools projected enrollment capacity and again it's showing the exact same years that we're talking about in every model here's our two High School ausa High School Gladstone exact same format 2021 projected enrollment um projected number of open seats and the percentages of open seats so now we're going to get into our model number two which is called the tk8 and high school model this model is projecting that we will have five tk8 schools and two Traditional High Schools piece number two how do we see this model rolling out so this will project that we will have seven schools that overall will close in this model format so school one through six the first uh year 2122 there'll be no new enrollment so that means no TK no Kinder but grades 1 through six will remain going to 2223 school year tk2 will transition grades three through six will remain 23 24 exact same format grades three with transition grades four through six so on grades 5 through six in 2425 and sixth grade only grade 2526 again the goal of having having this over five years is so that those that are in third grade and Beyond by the 2223 school year they would have the opportunity to promote from their current home school now what does that look like as far as the new school the transition of having the five tk8 schools that means the new school for 2122 they will have TK through seventh grade and that would be uh current middle then you'll have a n a new school that would have a tk8 new school number three will have a t k k in grades seven through eight new school 4 will have the same format as well as new school five during the next physical year school one will have a tk8 school two will be a tk8 school three will be a tk2 and seventh and eighth grade school four and five will follow with tk2 grade seventh and e8th grade going to 2223 you'll have a tk8 for schools 1 and two and then schools three and four would have a tk3 through and seventh and eth when you go to 2425 school year school one and two will already be a tk8 school three through five will have a TK through 4 and 78 going to 2526 school one and two Still Remains a tk8 school 3 through 4 will now be a tk5 and 7 eight this is given us a picture of how it will look like for all of our tk8 grade spans we will have now condensed our elementary and middle school model to just a tk8 model and we would have five schools and they will all be tk8 now we'll transition over to Dr Mitchell who will go over how that would look hello everyone good evening um so some things to think about with this model in terms of program uh in the tk8 model um all of the schools would have a preschool and all of the schools would offer a range of special education services we would have one school that would have our VI our visually impaired program and we would have two schools that would have our dual immersion program in terms of uh different offerings um and terms of um electives uh vapa and stem uh all of the schools would have uh opportunities for students to participate um in a a range right so that could be like for example we have um band uh we have vocal um we have art and so uh we would still be implementing those programs uh in our TKA model um students uh our city has a very strong Parks and Recreation program that's after school that's students would be able to participate in um this model would have an after school sports program uh could be uh an intermural uh with uh with the different sites that could be something we could look at uh all Sites would offer a think together after school program there would be um before school care and then uh we do have our peer mediation program that is uh districtwide and that would continue so when uh we take a look uh all uh potential programs there's always potential uh uh programmatic um potential drawbacks um and there are benefits as well so taking a look at possible potential programmatic drawbacks uh this model does not address declining enrollment at the high schools and when you have declining enrollment at the high schools that could mean a loss or reduction of electives and programs when there are uh fewer students students uh fewer teachers and that could mean that you do have U fewer opportunities for um After School sports activities or clubs um in this model um it is these these courses or these classes are self-contained um and so there would not be traditional uh period electives the elementary model requires uh the state requirement for PE it's fewer PE minutes than a secondary model uh self-contained eighth grade students would transition directly to high school another potential uh programmatic drawback might be that closing sites that some of them may have had some modernization and uh when you have different models the there could be possible confusion on enrolling where do I go um you know what what what where's my school how do I do that and in terms of uh potential um programmatic benefits when you have larger elementary schools it can mean fewer combination classes in a tk8 school it's uh there are fewer shifts for students so um they're in one school for tk8 and then they uh make the move to high school right after that so consistency of learning uh location in a tk8 um increases uh increasing student population does increase or could potentially increase collaboration for programs at sites uh there is an opportunity in this model for uh an elective wheel uh TKA students or possibly even a a a magnet specialty Focus like a school of the arts for example uh so in this situation um students might be able to participate in a variety of of different um elective types of activities uh class sizes will remain the same uh larger schools they have the potential of creating larger parent groups and in this model uh potential programmatic benefit is that it is over a 5year gradual transition now sorry we'll turn this over to Mr Jorge thanks Mr Tasha good evening everyone always a pleasure to be in front of you all um I will be talking about support staff um and support staff was one of the pieces that was uh included as um an area of focus as we present these different models um as we talk about support staff in the next slides it's important to understand that these uh projections describe reductions or eliminations of positions and did not enter into these uh discussions lightly um and we also understand that for some of these decisions um we cannot make these decisions unilaterally and they would require negotiations uh the slide before you describes uh the Staffing formula um that uh we um want to move uh towards in these new models uh to create a um a a similar or parity uh amongst all the schools um a floor if you will um that will um adjust as you as we get additional uh students at these schools uh also it's important to note that uh what we will look at when we make decisions as far as increasing Staffing as it relates uh to enrollment is that we will be looking at um the enrollment of what we refer to as seabeds date which is the enrollment of the October the first Wednesday in October date um so um we will use that as our snapshot to make decisions with regards to support staff um in the in the subsequent years so um before you you'll see that the that um seventh and eth uh grades will have 0 five of an AP uh seventh and eighth grades will also have 0 five of a counselor represented as a CE and then uh something that's new that we'll be introducing would be uh social worker and uh once School sites um re get to the have it seventh and eighth grade they will have 0.5 of a social worker that 0.

Scott would it work if a new meeting was created we're all at a computer we could just access our email really quick it's on the stream Vanessa we've already thought about that so he's he's almost done okay thanks that Clos session just went way over tonight [Laughter] somebody just texted me they say hey is the meeting delayed we can hear you yeah he's he's messing with the audio right now oh okay all right got it that was your cue to start the singing Craig I didn't hear any cues good answer okay should we start with Jingle Bells or Rudolph you pick it I'll sing in front of the light here I look like I'm in the secret Witness Program or something you need one of my fancy front lights we are streaming and we're live so we will turn it back our apologies uh but we got to give a shout out to Eugene for making that uh work um so miss Pope will kick us off so thank you thank you Eugene I appreciate all your efforts in getting this together so um we will call to order at 6:19 pm and um Mr Lair can I see your flag so we can do flag stand for the flag salute you don't do flag salute for Zoom meetings but we will tonight stand for the flag please salute I pledge allegiance to the flag United of America and to the Republic it stands one nation under God indivisible thank you everybody just a little housekeeping before we start our meeting I would like to welcome our new Board member Miss Lee Miss Lee has two children in the Dudley Elementary School Miss Lee has volunteer it's Dr Lee it's Dr Lee I have a Doctorate in Education pardon me Dr Lee she volunteered her time at Dudley Elementary School with uh Mr Jackson as the school count H School site Council so thank you and welcome Dr Lee um and then just a little bit of housekeeping in regards to um items that are for public comment if you have any public comments for Center Joint Unified School District board please fill out the form on the broadcast live stream page at this time please indicate in the subject line the item in which you are addressing example business item a consent agenda item number seven public comment Etc please send your message early any item sent during the time of the item arrive after the item has closed it will not be reopened for discussion is there any questions from anybody regarding comments that we will be live streaming okay announcements of actions taken in close session the board met with labor negotiator David Grimes and no action was taken adoption of the agenda do I have any motions to adopt the agenda as presented all motion actually I'd like to i' i' like to pull items 22 and 24 from the consent agenda and move to uh approve the agenda as amended okay do I have a second please second thank you Miss Dr Lee any discussion on this item any public comment Miss Carol I hear there is not thank you roll call vote Please Mr Bruno hi Dr Lee hi Miss Kelly hi chair votes I well Declaration of election results Mr Lair it's my uh pleasure tonight to uh read to you the certificate of facts from the uh State of California County of Sacramento and pler County um and this is a fancy letter just want to share it with you prove it's real uh and this is from our uh Sacramento County voter register our voters it says I Courtney Bailey canos register voters of Sacramento County of Sacramento State of California do hereby certify that the names of candidates shown below were submitted to the known qualified electors in Sacramento County in the center Joint Unified School District for the purpose of electing two governing board members at the November 3rd 2020 uh general election presidential general election the results of the official canvas conducted by this office are as followed uh Miss Del Pope coming in at the uh first place for lack a better word uh Miss tabia Lee second place those two would be the two that would be assuming the seats congratulations to both of you uh the conduct of the election and the canvas of the ballots was in uh every respect in accordance with election law and the of the State of California and it's witnessed by her hand signed by her certifying that those are our two uh newest board members so congratulations to the two of you thank you very much thank you administration of oath of office by Mr Lair yes so while I I apologize that we're doing this over Zoom but I'm assuming Dr Lee and Miss Pope uh are okay with this we will go ahead administer the the oath of office and Dr Lee if you're okay I'll go and start with you please um if if you would please raise your right hand uh this is for the oath of office for the State of California counties of Sacramento and pler for the position of governing board member for the center Joint Unified School District uh please repeat after me I Dr tab Lee do solemnly affirm I Dr tab Lee do solemnly affirm that I will support and defend the Constitution of the United States that I will support and defend the Constitution of the United States and the constitution of the State of California against all enemies and the constitution of the State of California against all enemies foreign and domestic foreign and domestic that I will bear true faith and allegiance that I will bear true faith and allegiance to the Constitution of the United States and the constitution of the State of California sorry to the to the Constitution of the United States and to the Constitution of the State of California that I take this obligation freely that I take this obligation freely without any mental reservation without any mental reservation or purpose of evasion or purpose of evasion and that I will well and I and I will well and Faithfully discharge the duties upon which I am about to enter and Faithfully discharge the duties upon which I am about to enter congratulations there's no turning back now for all of us okay uh Miss Miss Pope if I could please ask you to re raise your right hand uh this is the oath of office for the State of California counties of both Sacramento and pler for the position of governing board member for the center Joint Unified School District I Del Reay Pope do solemnly swear I Del Reay Pope do solemn solemnly swear that I will support and defend the Constitution of the United States that I will support and defend the Constitution of the United States and the constitution of the State of California and the constitution of the State of California against all enemies foreign and domestic that I will bear true faith and allegiance that I will bear true faith and allegiance to the Constitution of the United States to the Constitution of the United States and the constitution of the State of California and the constitution of the State of California that I take this obligation freely that I take this obligation freely without any mental reservation without any mental reservation or purpose of evasion or purpose of evasion and that I will well and that I will well and Faithfully discharge and Faithfully discharge the duties upon which I'm about to enter the duties I excuse me the duties upon which I am about to enter it is a tongue twister congratulations that last sentence and thank you very much Round of Applause right Kelly congratulations to both of you and welcome and welcome back thank you very much thank you much with that Del I'll turn it back girl scout leader and me couldn't help myself right so we'll jump right to organizational reports and we'll start with cut president miss Vanessa Vanessa Mason hi thank you everyone um I wanted to report that I'm participating with the 13 Area Teachers Association presidents in Sacramento County in um meetings with superintendent Gordon Dr bson and Dr ceri to ensure that Sacramento County Area Teachers associations um have a say in the safe reopening of sat County schools that they offer enough covid testing for their the staff of the Sacramento area schools and that the cohorts and whatnot that we're opening in the safest manner possible also um CTA president Toby Boyd has begun a campaign to have schools closed if counties are in the purple and also obviously if there's a stay-at-home order so that campaign is just begun and cuta is in support of this campaign that schools should not be open if we're in a stay-at-home order additionally um cuta will support the bond Revenue limit um that was voted on by the school board last month so I'm signing off on that today thank you thank you Vanessa any questions for Miss Mason thank you Vanessa I appreciate it and now we'll hear from CSA president miss Marie Huggins hi welcome everybody I wanted to welcome back uh Mrs Pope and welcome Dr Lee um congratulations on your election and looks like very soon we may have a full board again awesome going into the new year so we want to welcome you and uh thank you for your diligence and your um dedication to Center and we appreciate that thank I did want to say that in regards to some of what Vanessa talked about um about the reopening safely for our schools I talked with one of our bilingual uh instructional specialists regarding um how she's dealing with the remote learning and the um online and she said that she is so impressed with the uh resources and opportunities available online for the students that if the students can get logged in there is so much there that they can learn and um have the ability to succeed and so she was just she's been with the district for years she's been through many changes with the district and she was just very um excited about the opportunities that that are available even during this time of pandemic when the kids can't be in the classroom there are so many opportunities to be able to still teach them and um have them have a good educational experience and so I just wanted um to acknowledge that even though this is different um the distance is not doesn't have to be a bad thing and we're also very interested in the safety of our students as well as our staff thank you thank you Miss Marie do you have any questions for Miss Huggins I hear no questions Miss I I actually I have a question um Miss Huggins um could you share um with us the position of csca about school reopenings I heard you mention a lot about the distance learning and shared the example about the you know um the teach well but what is the actual position of of CCA on that CA has an agreement with the district in regards to reopening and it has to do with everything with safety for our students and our employees that if we're in a shutdown if we're in um a Zone where we should not be in person then we want to definitely follow the guidelines that the um that are given to Us by the district and by the um State of California and so we firmly agree with following the CDC guidelines and the health guidelines for reopening safely thank you thank you any other questions from Miss Marie thank you Miss hugin I appreciate your time I do want to make a clarification I'm using one computer for the zoom I have my second computer where I have my documentation and then I have my notepad so if you see me toggling back and forth I'm sorry if busy but we have technical difficulties so so um that's what I'm doing so I apologize so the next item um would be the up committee updates and we'll hear from Mr dies the facilities update please all right good evening everybody um I'd like to just review review with you the three projects that we have going on right now and I'll start with the k um full day kindergarten project so um what we're working on right now is trying to complete the concrete work the Ada accessibility work that we're doing um from the parking lot back to where the buildings are um being built so um we do have the forms all in for the concrete the funny thing about concrete right now um and it's Murphy's Law there's a shortage of concrete so you have to get in line for concrete and the line is about 2 to 3 days late or 2 to three days long and we were in line and then it rained so then we had to get back in line so we're still waiting for concrete you know so what can go wrong often will go wrong but um we will get P it and we'll still meet our deadline um for December 31st to be completed with all of our concrete between the parking lot and the building so that when and if staff and students come back there will not be anything in their way to bother them or trip over so that's the concrete um the other thing we've been working on is infill dirt so we need to bring some dirt in where we're going to be placing those buildings and the good news is we found dirt we got it certified because you can't bring any dirt onto school campus it's got to be certified by dtsc that it's clean so we spent um I don't know $3,500 getting it certified and then just before we were going to get it delivered it rained yeah so then it was too wet to be delivered so we're hoping that in the in the next few days it'll dry out enough because we have to get that dirt in before we can start building the foundation to set the buildings on so um we're hoping that um we won't get rain delayed until March or April because that'll really mess up our schedule but um you know so we're hoping for a few windy windy dry days um to dry out that soil so we can get it on here and and get it comp acted um and then the last thing we're working on is we have to um for all of the Ada improvements that we're doing with the concrete there's also a new lighting requirement so we have to make sure that we light our path of travel from the parking lot out to the where the buildings are being put so we have four light poles that are going in and then we're adding um some wall packs on the sides of buildings to light that path of travel to make sure our little ones don't trip on the way out there if they're out there at night um and our vandals we don't want them to trip either so that's what's going on with um full day kindergarten right now um we did um yeah that's it for kindergarten so with our Career Technical Ed programs um are in the midst the architect's in the midst right now of making some changes um to the final schematic designs that you guys are going to see um hopefully at our January meeting um if they don't get pushed back even further um but hopefully in January they will come and show you the completed schematic designs so you can see where the buildings are and what's going inside of the buildings um so we're making um those changes for that in the um commercial and residential construction program a couple of things that we're adding um because of the teacher and the program that they're doing is they needed a a larger rollup door um so that the teacher could actually build a structure inside of the classroom and then be able to roll it out outside of the classroom and so they don't have to take it apart so we've increased the size of the door he also thought that we would need a bigger covered area outside so we increased the size of the covered area um and then because of the flexibility inside of the building with rolling most of the equipment around we're actually reducing the size of the the um dust collection system you know wherever you have sawdust you have to have a a a vacuum system that sucks it up and kind of takes it outside so we're making those changes in in residential and Commercial and construction for our information technology rooms um basically we're not we're not doing too much there because we're hoping for Just Two Wide Open Spaces one for the Pro programming aspect and one for the project piece so basically what they're going to do in that program is they're going to build they're going to program apps like you would have on your phone and then they're going to make them really cool in the project room by adding video photos animation um you know and Hands-On Hands-On type stuff um in that project room so we're designing those spaces so that they are pretty much boxes with flexible Furniture flexible technology flexible power um and then some teaching walls where they can um you know have TVs and whiteboards and stuff for instruction so we're finalizing those and then the next step is moving into the design development and that's where you start putting in you know the electrical the mechanical the hbac goes in the water goes in um the underground goes in all that stuff so that's next on the radar for our CTE program and um that's all I've got on that one for the new School site um last week I met on the new School site with our civil engineer and um the Roseville Parks and Recreation Department and what we were looking at is the grading of the of the two properties so that we'll be able to utilize both through joint use down the road um with them we also talked about um they call it Adventure Club like we have CDC and we have Sunrise parks and rack so we're trying to design a way for them to have um daycare on campus because we have them at our other sites um we also interviewed two modular companies uh we're going to all of the classrooms are going to be modular similar to the way we did it at North Country and and so we're trying to get a modular company on board so that we when we move from schematic design into um design development we'll have that company can kind of help us with how do we place stuff what kind of concrete do we want where do we want the utilities in the hbac so since they're building those units offsite and we'll bring them in in pieces it's good to um have them on board dur during during our second phase of design so we're getting ready to move along with them and we're finalizing our schematic design for that one as well so making a lot of progress jumping through a lot of Hoops going over some hurdles and we're in pretty good shape is there any questions for Mr dies I see no questions thank you very much Mr dies I appreciate so that will take us to comments from the audience regarding items not on the agenda Miss Carol can you read the comments that we have received please uh I had just received this one and I think it actually goes along with Craig's uh report it's from Vanessa says CTE buildings I hope that while the building plans are being considered for future construction that the staff who will be teaching in those buildings will be consulted as to what needs to be in the building bus and in the designs to best suit the needs of the programs and that's all I have thank you thank you Carol Miss Pope can I interrupt for one minute just to affirm to answer that real quick is the staff that's currently involved with those programs has been involved with the from the get-go from actually getting the grants and we we owe them a a a true uh sense of gratitude they helped along the way put those grants together and have been involved with this whole process with Mr Jordan and uh Mr dies as they've worked with through this so rest assured they are they are involved thank you for clarification Mr Lair board and superintendence Report uh let's go with Mr Bruno do you have a board report today I just want welcome to Dr Lee and welcome back to miss Pope uh congratulations to both of you and um I I started putting together a list of people to thank for all their hard work but it got to be kind of overwhelming this district is really amazing with the the people and staff and everyone that I've interacted with from the superintendent the the School site uh employees everyone has just been wonderful so thank you all for your hard work um you know as we're closing out the year I'd like to just stop and appre appreciate everything that everyone has done and the staff of this district has been absolutely wonderful so thank you everyone thank you Mr Bruno a board report today Miss Kelly Dr Lee do you have a board report we can Kelly are you sure yeah we can now how about now yes we can that's weird I it would not let me unmute it sorry apologies um and and I couldn't hear who's made you would called because it cut up okay um yes I have board report so first of all I want to Echo uh Mr Bruno's comments H congratulations to Dr Lee and to Del r on your uh superb election results and um welcome and welcome back and um I wanted to talk about the annual csba conference that I attended which was interesting it was virtual so it was a completely different experience from past conferences but there was still a lot of good uh content and uh it was it was really a great experience there was one session in particular I thought I would share a little bit about and it's a great cross-section with what I do on my day job with public health um it was about systemic racism in the schools and um it was extremely interesting um apparently the California Department of Education has implemented a mandated program whereby they have identified currently they've identified 40 some odd counties or um school districts but um the trigger for identifying these districts um is that they have a three to one risk factor for um disproportionate outcomes negative outcomes so meaning um there's a three times likelier chance that say a person of color would be suspended or would not graduate or any be identified as um emotionally disturbed so it's it's it's interesting um and it's long long overdue and the three to1 risk factor to me just seems like really high uh like it shouldn't be any difference whatsoever um but the fact that they have to cut it off at 3 to one tells me that it's it's definitely a a plague it's a plague upon a plague um when when a district is identified as being a high risk they are mandated to go through a risk mitigation program starts out with um an assessment and um that assessment or it's actually it's a um let's see what is it called root a root cause analysis sorry like um the root cause analysis will identify things like um implicit bias um whether or not what the expectations are for various populations of students so if you're you know you've heard it if you expect the best out of people you get the best and if you expect the worst you're probably going to get the worst it's it's that sort of a a concept um so there's a lot of um identifying factors that they come to with the root cause analysis and then they look at the data the data is not first the data is really more just um you know kind of a metric and how to measure um and of course the idea with this whole thing from my perspective is that we not ever get on that list and that we um do some risk mitigation before that ever happens look at our numbers see if you know if we are at risk of falling into that category so I look forward to that with uh Mr Le superintendent Le and um and then um I also have the access to all of the training materials from the remaining sessions so if anyone is interested can provide a list of all the different sessions and if you would like the materials I'll be happy to send them to you uh that goes for staff and board and superintendent everyone um and then I wanted to talk about the uh current deaths which I know we are all just probably pretty stunned at the the numbers nationally and saddened by that um really frightened and worried about the ICU capacities Across the Nation and in our County the counties sorry uh and I'm just imploring you to please be safe through the holiday season so that you'll be able to spend your holidays with all of your loved ones next year um we're in the F we're in the until the vaccine is disseminated so we cannot take our eye off the prize um we got to keep keep stay the course um and then have a peaceful holiday and a Happy New Year and um look forward to meeting with you again when 2020 is in the rear view mirror thank you Kelly do you have a board report tonight yes um thank you I just want to uh thank everyone uh for the warm welcome you know here um to the board and you know to getting me onboarded and getting me registered for csba trainings and uh all of the uh things that have been going on uh behind the scenes um I've just been just thrilled to uh be able to serve in this role um for those of you who don't know my background is in education um I have a background as a national board certified English teacher and a national board certified uh social studies teacher uh I was uh instrumental in implementing Civic selectives in um East Los Angeles Public middle schools uh in the 90s and so uh and always uh very involved with teacher training U teacher professional development uh and teacher education uh even as I moved out of service in K through 12 and into higher education where I uh trained teacher Educators uh and teachers and those who were candidates for teaching and so it's something I'm very passionate about um and something that I'm very very happy to be able to serve um here with everyone um elections have been interesting this year uh I I've never quite seen anything uh like like the elections and and how the numbers rolled in and rolled all over um and so it was just amazing and I'm just so thankful and it's funny and kind of ironic because I've always told my students you know one vote can make a difference um and in this you know instance it was a matter of a few votes um you know that really just opened up a door um for you know even um more opportunities for diverse uh collaboration in our community and so I'm really excited to look at that and I thank um uh Miss Kelly for sharing the information about the systemic uh racism in schools and the and the metrics that are being used to track that um I think it's something that you know we do well to look at um in our district where we serve so many diverse students um and they have such great needs and and as um Miss Kelly mentioned during this pandemic and after they're going to have even greater social emotional needs and uh not just our students but our staff and our uh certificated and classified staff are all going to need uh support in in those areas um and so I'm just excited to get to work and uh thrilled to be working alongside so many passionate individuals here thank you Dr Lee I appreciate it Mr L do you have a report today I do and I'll just Echo again just welcome to Dr Lee and welcome back to uh Miss Pope um I also want to take an opportunity just to thank Mr dies for uh all the juggling I've been teasing him I said I think we're we've all been on zooms but that guy's been on more zooms than anyone I've ever seen in my life every time I go in there so I just want to acknowledge The Balancing Act that he has been doing uh with these multiple projects because they seem like those uh impacts that he talked about all happen at the same time and they cause a lot of stress and he takes it with such Grace and figures out the best way to get through it and to benefit the students in in our in our district um and then secondly to that I just want to appreciate all the staff this has been such a trying time unique time stressful time not just on the um work front but on the home front and I think we've all done a a really uh positive job of trying to balance that and provide our community and our students the best best we possibly can which is something that we're try to be all about so I I just want to give the the shout out or the thanks to staff for that and then finally before uh that I just want to say one thing to Mr Eugene Graham who's running our technological services for us right now um the call where I was on we were waiting again we apologize it was my fault I started the zoom meeting too early and messed up all these codes we tried to put them in but he calmly is at his home and I could hear his home office being torn up as he's trying to figure out a way to make it most convenient for us so to me that's a Testament of the Center Unified way in the Center Unified employee we're going to do everything we can to make it work I think he might have unplugged his wife's cable um I Heard a little screen back there so anyway thank you Eugene for doing that and then finally happy holidays I hope everyone takes the time to enjoy family and and friends in the way that we can in today's environment um and I think Kelly you put it this way as I'm ready for 2020 to go away usually not one to rush time but I'm I'm ready to put 2020 behind uh I think there's a little light at the end of the tunnel that we kind of been seeing and hopefully through more steps we'll get there but I still think we have a a a a road to go so I don't want to uh I think to take our foot off the pedal at this point um so anyway with that happy New Year happy holidays to everyone and and thank you all for doing what you do to make this place even better as well so thank you Miss Pope thank you Mr Lair I also would like to say thank you to everybody um and the support of on the election that that is really overwhelming and and thank you to everybody um I would like to thank my family for their support and my good friends Cindy Campbell and Angel Hughes they are amazing friends they help me out a lot so thank you for for your support and your friendship because I did make notes for my board report so excuse me for not looking at the screen I first would like to say thank you to Mr Lair for providing the board update report on the sites and different departments this is one way for us to um stay up to date on information regarding our district I notice staff took recommendation from the board and the community and are incorporating socialization activities within within our sites for instance Mullen yes Mullen High School continues to provide recognition and incentives for students who attend and Achieve honor students receive certificates and rewards they o give weekly rewards for student for a student who has demonstrated excellent and improved attendance which is a huge thing at Center high school counselors are reaching out to families of students who are struggling academically during distance learning to provide support to help them to keep on track for graduation they are also focusing on mental health of students and staff by parenting with Studio te act and entertainment to provide access to a virtual library of motivational dance exercise and other videos and mental health as we all know at this time is is a strong factor for our students Riley's PTA is working on a virtual um honoral breakfast in January this is one of my favorite events within the district I've attended every event maybe two that that I had to miss out on it is overwhelming the students that re re receive 2 3.2 five GPA on the first trimester so that's amazing and they will continue to give awards for perfect um engagement Spirit day and Box Tops This is a good way that they earn money for their um PTA Librarians at dou dud Dudley Elementary and Oak Hill created a system for students to check out books online through their website or online um I'm wondering if Center High School does that as well I know they have a whole host of new books and I was wondering if they had access to check online or at their website as well that would be a good opportunity for our high school students North country's librarian has incorporated a virtual story time for TK through 6 and I think that's amazing Spinelli Elementary has a virtual tiger day where students receive rewards awards for students of the month student of the month achievement ex exceptional work completion and exception exceptional participation so these are just some of the ways that our district is working hard to engage our students during distance learning um I think everybody is doing a great success and I thank one in all this is just good stuff that our district is doing one of my favorite things um to do as a board member is read the sipsa reports and I know it sounds funny but I do I read each and every one and I do a comparison from the prior year to current year year and I see how the go the goals have progressed and I see the changes that they've made for the goal and I and I've seen this with this new format it's easy to read easy to follow and I I've seen comparisons so um that is something I I want to say thank you and taking the time to fill it out because um it's very important to me to read other than that I would like to welcome again Dr Lee um you're going to be a great asset to our team happy holidays be safe everybody and we'll see you in 2021 so we will continue now with the consent agenda will I have uh the consent consent agenda uh removing items number 22 and 24 do I have a motion to approve so moved thank you do I have a second I'll second thank you Steve um do I let's do roll call vote Mr Bruno hi Miss Kelly hi Dr Lee I and chair votes I Miss Kelly do you want to speak briefly on item 22 Miss Pope could I interrupt very quickly before we get to 22 and 24 that Miss Kelly I just wanted to point out two factors that uh what you guys just to approve that are another kind of feather in our cap uh item number nine is anou that you just approved with honors pathway at to micro college program I just want to give uh uh kudos to Miss Kelly when before she went off the board last time she introduced us to this group of nonprofit organization the the the program they were offering didn't meet with our needs at that time but about six months ago they circled back with a new opportunity which allows some of our students to get extra support to go go on to college so I want to acknowledge that we have another opportunity that we're um uniquely involved with in this region partnering with uh this organization and uh William Jessup where kids will get an opportunity to to be successful and have support as a transition where kids who might not have regularly had an opportunity to go to college um in the second one I just wanted to point out is actually for 19 through 21 I just want to give a a a huge shout out to Mr D and the three things you just approved were three grants for the Sacramento Metro air quality board um and he told me I could not say this yet because he's not done reducing the money we budgeted about $300 $300,000 for uh converting most of our buses to electric buses and he said okay we'll do that well it came back that we're going to have to invest about $50,000 but the return on that will be eight new electric B the infrastructure which totals over $3 million I'm G say that one more time over $3 million in costs that we're getting for 50,000 that is probably the best return on money uh that I've ever seen and Mr dieson did share with me he's going to get it even lower so uh pressure's on Mr Jon but I just want to point out those are pretty remarkable things that we've been working on that are coming to an end um that I think is important for for us to share out so that's all I needed thank you thank you and thank you Mr dies we appreciate all your hard work with the electric buses what a cost savings that is thank you Mr lar for sure um Miss K did you want to have a discussion item 22 yes and uh for the interest in the interest of bringing it to the floor let me move to approve item number 22 and item can we can we do them together as a group or do we have to do them SE it's up to you if you want to it's up to you items number 22 and 24 move to approve and if we get a second then we can have discussion all right so um I just wanted to do like what Scott is doing here pulling special attention to a couple of items and so I was hoping that Miss Coronado and Mr dies could just give a brief um discussion on what these two items are so um for item number 22 that is Craig and that is the perfect segue from what Scott was just saying so please could you explain to us uh exactly what our um uh Arrangement is with capital program management CPM okay so let me why we're continuing this let me take you back into his a little bit um in 2013 um prop 39 was passed and prop 39 was a energy um Savings Program to um give schools money to incorporate M um Energy savings into their schools so in 2013 we got approved um for this money savings and we basically got over four years we got just over a million dollars um we utilized um the CCC California Conservation Corp and they provided all of the labor for install for free um so that was another money savings but we received over a million doar from the California energy commission through the prop 39 Bill and um CPM ran that program for us so we entered into a contract with them for $130,000 for program management that was actually paid out of the proceeds and um during that program we um replaced replaced HVAC units um we we put in a lot of programmable ther stats that we're we're still trying to complete the district um with programmable thermostats and then we converted the entire District um except for maybe one or two giant CFL 12T bulbs um to LED so our inside and our exterior lights are 100% LED through this program so what CPM did for us is they helped us through all of the the the um going out the bid and the management of the payments and all that and then at the end of the program so in 2018 we spent our last dollars but there are still accounting expectations we need to do annual reports showing our Energy savings and and cost savings versus our payments that we received and CPM is still doing those reports for us so basically we're taking their contract that we entered into with them around 2015 and we're just extending the time um out until it's not a cost extension it's just a Time extension it's just a Time extension and it extends it actually extends their rates out for two years and their time out for one so we may come back for one more extension of time um but it shows that they're also not going to raise our rate so it's a it's a screaming deal as you always get Mr Deon all right and then number 24 Lisa I was just curious um what wonderful things we're going to get with the use of forecast 5 analytics it's a fairly decent investment and so I think it's important for everyone to know um exactly what we're going to be getting for that or at least a rough idea yeah absolutely before I explain what it is I want to um mention that it's a two and a half year package and we're using the learning loss mitigation funds so the co funds to pay for the cost of this program uh These funds have to be expended by December 30th just in a couple weeks and so this was a way that we thought we can use the money that is appropriate um it's an allowable expense the we used this program actually last year we we uh went into an agreement for six months just to check it out and unfortunately we started in January and in March we closed down and our Focus changed and so we couldn't play with it too much but what we saw we really liked um and we would have maybe brought it to the board to pay on our own uh with general fund money but we thought there would be budget cuts from the state and so we just couldn't rationalize paying for it so we were really excited when we had this learning loss mitigation funds come through that that we can use and the first feature that ties directly into covid is and and distance learning is a distance learning engagement feature this program and it's not just software it's people behind the software that build for us um this program will determine which students are online and engaged in e-learning which assignments have been completed um we can compare classes and grades and teachers and subgroups of students they take the information from our student Information Systems from um grade books from State data that we that districts have to provide from demographics in the community and use all this information to create different um reports for us to use to better analyze uh what's going on with students in our schools when you talked about risk mitigation for atrisk students this ties right into what you were wanting to be able to track students and student data in their um engagement it also tracks testing oh go ahead nope I just said great okay it also tracks testing and achievement results it te uh tracks financial data so it helps with budget development the um lcap expenditure tracking um multi-year projections cash flow flows and all the districts that participate in this um software which is Twin River San Juan um they put their information in the system and so I can compare our data to theirs so if I want to look and and see how much we're spending on textbooks per pupil I can pull my data and then look at how much Twin Rivers spends per pupil and how much San Juan spends per pupil and just get an idea of where we fall um in comparison to other districts we can look at Personnel data so we can look at Staffing ratios FTE Trends um and then we can look at enrollment projections they take information from the community and birth rates to determine how many kindergarteners we think we're going to get in the next three years so it's really exciting and then it puts it in these great beautiful graphs and reports that I will be presenting to the board in the future so we'll be using in a lot of different ways thank you thank you Lisa is there any other discussion are you ready for a vote okay um let's do a roll call vote Mr Bruno hi M Kelly hi Dr Lee I'm gonna abstain on this one okay chair votes uh I okay we're going to go straight to business item a annual organizational meeting for governing board at this time we will elect board officers traditionally rotation of officers is the clerk moves to president the board rep moves to Clerk and the current president moves to board a board member since we have a new board we can discuss the rotation of the board at another time but I just wanted to inform you how this has been done in the past at this time do I have a motion for seat for board president yes I uh moveed to nominate Del Pope as president for the upcoming calendar year I thank you Miss Kelly but I'm going to decline your motion and I will explain that even though we do have three new board members Miss had been on the board prior a few years ago and doing so she was skipped on rotation that was one of the reason why I explained the rotation so to respect to Miss Kelly I would nominate Kelly Kelly as board president for the upcoming upcoming year do I have a second I second thank you Dr Lee is it let's do a roll call vote Steve Bruno I will vote I okay Miss Kelly I Dr Lee thank you I chair votes I at this time I do have a motion for the clerk of the board and I would nominate Mr Bruno do I have another motion or do I have a second I second let's do a roll call vote Mr Bruno I will abstain okay Miss Kelly hi Dr Lee I chair votes I at this time we need to vote for board representative for the California School Board Association do I have a nomination no no I mean if I would to be running as a delegate to the board I think that that's kind of a natural all already be a a representative to cfba so we won't really need an official one right that's positive thinking so you want to eliminate this position and this is actually it this is actually for scoey this is a Sacramento County did I did I say it oh sorry oh yes I'm sorry I did say the SC the school representative so I would love the pleasure or honor of either Dr Dr Lee or Miss Pope joining me for some of the different I think it's quarterly we have different meetings so if either of you you know Mr Bruno or uh Miss Kelly you'd want to nominate one of them I I would love to have them join me absolutely I I if one of you would Express an interest I will be glad to okay I nominate Dr Lee as the representative to Sky I will second that call vote Miss Mr Bruno I I will vote I Miss Kelly hi Dr Lee I shair votes I thank you everybody so I have a question I have a question about that does that prevent the rest of us from coming to the SK meetings because I love the SK meetings yes never absolutely not I just said that because I wanted a partner in crime so now I've got a partner in crime we're going to rope the rest of you in it's it's a great experience when we can get back to it so absolutely they have great speakers we got to listen to um mayor the mayor uh at one of the meetings and he was really good yeah he was he was very good okay at this time we have to establish a time and a place for regular board meeting traditionally c a Joint Unified School Board regular meetings are held the third Wednesday of every month at 6 pm at the ri board meeting is there any anyone that opposes to this time schedule I just want to can we confirm that there will be an accommodation uh for the duration of this uh pandemic for us to meet virtually especially given the surge yes I believe that the consensus with the board prior to arriving is all meetings will be virtual until this is calmed down thank you and we would also as long as so I guess the question is I'm sorry I guess the question is should that be part of the um part of the um motion you could make it part of the motion U I think as long as it's the will of the board we we would do that um I think going forward we will certainly uh do this as long as it's allowable um you know to do virtually where uh the in person which there's a Governor's uh special order to allow for this so as long as that's in you guys can make that in your motion that says we continuing until such time that something changes or the board decides we would go that way the other thing I'd like to add into the motion is for board members to try and keep the first Wednesday of each month kind of in the background as a tentative placeholder because there are some things especially with um construction things coming up that we might need to hold special meetings and I'd try to schedule them on those those nights if we need to so it' be the third Wednesday but then the first Wednesday as a backup if if that's okay with the caveat that we will run all of them virtual until such time that we can get back in person is there a motion okay so yes so I move that we the board holds the regular board monthly board meetings on the third Wednesday of each month with the contingency that we will continue to have alternative meetings uh through Zoom or other socially distance M uh methods uh throughout the pandemic and that the first Wednesday of every month will be held as a potential second meeting as needed sorry Carol that was very long do we have a second I'll go ahead and second that roll call vote Mr Bruno hi Miss Cali I Dr Lee I and chair votes I at this time Kelly if you wish to take over the meeting it's up to you since you are President oh uh we can wait until the next meeting if you'd like I mean we did talk about this didn't we but I wasn't expecting it um goodness sure so are we still uh are we finished with the organizational meeting at this point let me see sorry guys yeah so we're we're just finishing item business item a we're getting ready to do a recess so we can uh adjourn the or we can open up the meeting for the Finance Corporation to elect those officers and approve those minutes well gee I wanted to be president and now I can't even manage to find my spot on the agenda so um I move uh theal meeting is is adjourned and uh we will now convene the uh I'm just sorry I don't have the agenda up in front of me here we go comments agenda okay the organizational meeting is now adjourned and we will uh we're notjing Kelly we're recessing uh recess the uh organizational meeting sorry um and we will uh no we need to adjourn the organizational meeting right and then reset for the um for the other meetings right CG Finance Corp correct correct yeah correct yeah so right now we've we finished item a we're uh moving into taking a a recess from the regular meeting to go ahead and uh open up the organizational meeting for the board of directors for the center Joint Unified School Districts financing Corp so once that's open now what I would I would suggest is the agenda would be to First approve the minutes from last year there's been no action taken by this group uh the board historically will just approve those minutes and then historically has selected the officers for the current Center Joint Unified School District board to be the same within the finance courp okay and I do have a question in regards to the minutes from last year since three of the four of us were not present last year's meeting present if we all abstain will the meeting notes still be passed we have actually confirmed if if if Miss Pope uh makes the motion because she was an attendance and the rest of you are just certifying that those would be the minutes that we archive you're not certifying that you uh do them you're just certifying that those minutes are what would be in record for and and I also being present at both could certify for you guys that those were the actions that were taken that night otherwise we would never approve those be able to approve it so we did confirm that that that is the appropriate action Even though three of you weren't there okay and and I apologize you know what I'm going to turn the meeting back over to Del re because I do not have a hard copy of the agenda and it's just too difficult to try and jump back and forth between what's supposed to happen in the um Finance meeting and the regular part of the agenda so if I could just turn that back over to Del re that would be great sorry no you're fine that's fine I wasn't expecting that shocking off so at this time we will recess the general meeting we will will now open the financial organiz organizational meeting and we will call to order at 7:18 at this time we'll approve the prior minutes dated Monday December 18th I will motion for that because I was the only one present at the time do we have a second I will second second thank you and we can do a vote so I'll call for a roll call vote let's go with Mr Bruno first I Miss Kelly abstain Dr Lee I and chair votes I will appoint officers for the financial financing Corporation traditionally the financing Corporation will be the same elected uh vot uh officers as we just elected from the center Joint Unified School governing board I will motion to have Miss Kelly as president and Mr Bruno as board clerk is there a second motion second roll call vote Mr Bruno I Elly I Dr Lee I chair votes I other business for the financing Corporation is there any other business there is no business thank you Miss Carol is there public comment no there is not okay we will adjourn the financing Corporation meeting at 7:19 we are now going to return to the general meeting at 719 and we're going to continue with the business Item B annual and fiveyear developer fee report for fiscal year 2019 and 2020 and resolution number D21 and do I have a motion to bring it to the floor go moved do I have a second second I'll second okay Dr Lee got the second and we'll do a public comment from or excuse me I'm sorry presentation from Miss cornado thank you so the the annual and five-year developer fee report has to take place annually and every five years um I do the fiveyear part annually just because uh I keep it one report and um the different parts are each year I have to report on the revenues and expenditures from the capital facilities fund and every five years I have to uh put out a projection for what projects we think we will fund with the capital facilities fund and so I think it's good to include that those projects especially with so much development going on um in an annual report so this report includes uh what's required and hopefully you have a chance want to check it out do you have any questions about the projects in the report questions okay no questions from the board Carol is there any public comment no okay we'll do a roll call vote Mr Bruno hi KY hi Dr Lee hi chair votes I we will continue with business item C lcf F budget overview for parents do I have a motion to bring it to the floor all motion thank you second thank you Miss Kelly um Miss gado you're back at it I know I'm here for a while sorry guys I'm the budget overview for parents is typically included in the l cap which we adopt in June with the budget but because that was pushed out due to the pandemic they um created a different form a learning continuity an attendance plan instead of the typical lcap which was presented in September and they broke this budget overview part off and required us to submit it with first interim so it's just a a couple Pages it shows a breakdown of our funding sources how much is from State how much is uh local money um Federal and um that's it and it it wants us to point out the total budgeted expenditures in the learning continuity plan which is about $10 million and how much of that money is spent on high needs students which is about $7 million we will receive a little over $7 million for those High need students in supplemental concentration money um and so I had to explain why we aren't spending amount of the supplemental concentration money on the high needs kids which is what they're it's earmarked for and the reason is because we are using um The Learning mitigation funds learning loss mitigation funds to fund a lot of the the projects and a lot of the materials that we would normally use the supplemental concentration money for so we're saving this this uh this pot of money from the state using the federal money and then the state money will carry over to next year and we'll use that on the high need students in the future so we get to save money and that is the synopsis of that is there any board comments or discussion I hear none Carol do we have any public comments no we do not okay thank you Carol let's do a roll call vote Mr Bruno I Miss Kelly hi Dr Lee hi chair votes I we will continue to business item D first interim report for fiscal year 2020 20 and 2021 do I have a motion to bring it to the floor I will motion to bring it to the floor do we have a second I'll second second thank you Mr Bruno uh Miss corado hi so I'm going to try to share my screen let's see if this actually [Music] works is it shared yes working wooo okay this first interim report is just a a update to our budget and any changes that have taken place since I last reported um in August whoa that goes fast sorry distri District enrollment on census day so census day we sometimes call it seabeds is in October and this number is what we are used to get funded on like Lottery money mandated cost money and just it gives a snapshot of where we're at at one point in time in our districts you can see in 1920 on census day we had 4,258 students and this year on census day we had 4,150 students so that is down 108 students from last year that is obviously a concern um I broke it down by schools Dudley is down 44 students spanelli's up four possibly from the new homes North Country is down 40 students oakill is down 15 students Wilson C rils is down 50 in Center High School is has increased students by 25 and Mullen High has nine um additional students compared to last year um so we are watching this number closely uh I had to project in this year and two out years which I do for finances and for Ada and for enrollment and I'm hoping the students come back and prior projections I would have G um increase this number because of the housing coming in but I'm fearful to increase it because I just don't know uh that we will get 18 188 students back I'm sorry 108 um Mr Lair has talked to other superintendant and he said that districts in the area are down everywhere so we're not quite sure where the students are going if they're being homeschooled um or you know out of state Charter Schools I don't know how how that would work so we have we're not sure and we hope to see them back do you want to add anything to that Mr leir do you have any questions about that part no thank you you covered what I would have added right so District only funded Ada we um there's a law that we will receive the same Ada that funding for Ada that we received last year initially we thought that this was um not a benefit to our district because we've been growing in enrollment but as you can see since we're down I'm actually now thankful that we get to keep last year's Ada funding so it was 4,17 um students you know 0.53 and we get to keep that funding for this year and I projected that we will just keep that for next year again not knowing how enrollment will shake out and then I increase it for the out years based on the development coming in you'll see this big jump which is um which seems odd and the reason is because we were fun fed in for prior years you can either be funded for the current year or the prior year whichever is higher and in 2018 we were funded for 2017 because that was a higher year on that slide you can see and so we are funded for that on 201819 um in 1920 we actually went up compared to 1819 and so then we switched to current year funding um it is a little complicated so if you ever want more information about that I can share that with you total unrestricted Revenue projected so this was our multi-year projection the light green bar is what I projected at budget time and the darker green bar is what I'm projecting now at first interim for 2021 this current year and next year and the year after that and the revenue really doesn't change significantly um from one year to the next it's it's based on you state calculator that they give me and I plug in how much Ada that we should receive and that's how we determine how much we'll get the unrestricted expenditures and contribution projected from revised budget versus uh this first interim report the expenditures um I I um calculated would go up this year and that is a result of mostly an rate project that I did not put in the revised budget and that was a little over $300,000 luckily we are getting or have gotten 80% reimbursed for that but that's on the revenue side you would we don't Abate that here and then in out years uh we are going to um have lesser expenditures compared to the budget and the reason for that is due to um Staffing changes in attrition I don't calculate Staffing changes in the budget just because I don't know who's going to retire and I don't know uh where the people who are hired are going to fall in the salary scale I don't know what kind of savings we're going to um achieve through the retirements so I don't calculate them until we actually have known figures so that's the savings mostly through attrition unrestricted Revenue versus expenditure and contributions so in um 1920 just looking at the the price year we took in about $230,000 more dollars than we spent which is great news this year we will take in projected $1.8 million more and you'll see where that savings comes from in a later slide and then in the next year's um out we should um have a excess of $300,000 and uh deficit spending the the final year 2223 of $774,000 now at budget time I thought that we would be deficit spending that year um by $1.2 million so we've actually saved um through through um lesser expenditures or increased Revenue about $450,000 so our ending fund balance what we'll have left in 2021 um the light blue line is all of our ending fund balance that includes unspa so our inventory and Warehouse our revolving account and our um our Reserve that we have to set aside and then the dark bar is what is actually unassigned unappropriated so at the end of this year our I'll say unassigned uh unappropriate balance is about $7 million because we are taking in more money than spending next year it will go up to $7.4 million and then because we're deficit spending in the year after that it will be about $6.6 million um ending fund balance that is onetime money it's not you know in the structur um budget and so um just keep that in mind that we could not incude costs that are ongoing in the amount of $6 million other funds that was our general fund our other fund is our fund 13 cafeteria fund and this year you may have remember that we qualify to be a community eligibility provision um school district and that means all students will receive their meals free as a result we no longer have to collect free and reduced meal applications which is um great for the paperwork side of it but those applications are how we determine our unduplicated pupil count and that is account of our high need students this Count's used in the formula to determine um supplemental concentration funding among some other funding but that's the main pot and initially we did not have um because we didn't get free and reduced lunch applications we didn't have a high enough number to get any supplemental concentration funding so a lot of people put in a lot of effort to send out uh household income surveys to to families so that is um in lie of the the free and reduced lunch applications and we got our numbers are unduplicated percent pup percentage up higher and now we um get that supplemental concentration funding that we have gotten in the past plus a little more so thanks to Laura Davis and Michelle sweat nutrition Services Eugene Graham and April Bishop in technology department and all the SED administrators and staff for pushing to collect those surveys fund 20 is our other post employment benefits and that goes towards um retirement benefits for our former staff we have 306,000 about in the trust that's earning interest hopefully some and in fund 20 which is just set aside to one day go on the trust we have 64,000 um we are considering putting um taking some of that one time money ending fund balance and and putting that in fund 20 and IID said before that we uh have some savings that we didn't anticipate this year and so this is a bit of a breakdown of some of our major um savings areas and um the reason this happened again is because I was able to take Transportation salaries some nutrition salaries noon Duty salaries and move them to the covid funds I was able to take many expenses and move them to the the co funds we generally spent $400,000 a a year on technology I was able to put that um in in the new pot of money uh I did not so if you break it down we've saved about $1.5 million um also in sub cost and some electricity cost and waste management cost uh fuel for the buses um we've definitely saved I did not take that the budget as of October 31st which is when first interim ends because I thought if we go back to regular inperson learning on January 4th which we thought we would these costs might go up we might have increased sub costs because people would have to go out on quarantine or we might have increased Fuel and transportation cost if we have more routes running and so I did not adjust the budget um second interim ends on January 31st and so at that time we'll have a better idea of what um whether we're going back or not going back and I can adjust the budget appropriately so looking ahead the governor's budget comes out in January I will go to a meeting on January 15th where I will learn about the the parts of his budget that are um that go along with K through 12 education and we're hoping that the deferrals that he has put in place starting in February will go away because the tax receipts have been um better for the state and the costs to support uh the people in the state have been lower than anticipated so if we get rid of the deferrals we'll be in great shape um as of right now because of our savings we should only go into a negative cash flow in May and fund 17 can cover that so I'm hoping that we will not have to go or we will not have to go for a trans I should just say that I know on the consent agenda we went ahead and approved that process just in case but I should I don't anticipate needing to take one out and then of course we'll be watching the enrollment numbers and when and seeing if kids are are starting to enroll especially when we go back to inperson learning and that's the end of my report any questions just a quick statement Lisa Miss cornado is item e is the the TR that they will be the board will be considering and will when we get that it we'll probably no that's okay we'll probably it's a lot of information we'll explain that we're doing it as a precaution just in case but at this point we we don't think we'll need it so that other than that that's all I had thank you for your report any board discussion so um really quick regarding the enrollment drop for this year we don't really know exactly why that happened we don't know why that happened and I don't know if Scott you can elaborate on that if you've talked about it no the only thing we've seen is we've seen some folks did not come back and that's actually as I've talked even locally to districts surrounding us um the other districts are down 100 600 kids it it's like they just haven't shut up and we are we have a um we are connecting with our families way more now of where they are so it's like they're just gone um and most people aren't taking people on on agreements because everyone's in a different format um so it's really an anomaly right now that we're out there the records would get requested so we could dig through those to figure out where where they would go we did have a few more than usual um uh home uh inhome programs or home school programs pop up that that we did let go to those we that we would would have that that's the only other thing otherwise we have lost and remember that number is actually from what October to October so we already knew going into last year at the end of last year we had already lost some kids as well we just you know sorry to say it hoped that there would be the influx back but it's a trend that I I don't have an answer for um but it's a not that it helps us but it's definitely something that's hitting a lot of districts and no one can really say where they're going and I would concur I speak with the pler County area presidents and the Sacramento County area presidents and they are all saying that they have declining enrollment in the hundreds I we're obviously a much smaller District but um 600 for Dry Creek so loss of enrollment is a big problem in all of the districts in our area and um the other question I had was regarding the household income forms you know approximately what percentage uh return we got on those I don't know the return Miss cornado might but I know that the percentage we uh that qualified was uh we went from a 67% to a 70% uh qualifying um I know I saw a list of the names that we had not heard from uh Mr Bruno and it was surprisingly small um and what we've still doing because we have till the end of this well we have till December 31st we're still sending emails and blasts to those families to see if we can still get them to sign up um it but I I don't have an exact percentage for you but it was much smaller than I had anticipated okay um I just want to say that you know I've worked on the that project for the other District that I work with and it is a very difficult process so the fact that you were able to get enough back is really impressive to me enough back to to raise the percentage I I'm quite impressed and thank you to everyone who is involved in that I know it's easy task I have one question were you g to go that's okay Kelly go ahead okay so I I just have one question in regards to the unfunded liability I you mentioned we have about 300,000 uh in the unfunded liability fund and we have about 600,000 ear Mark to go in there should should we feel free enough to release it go away be free um but um what is our do you know what our actual unfunded liability is right now so that $1 million or 0.9 million how far does that go and I don't know and I just received the audit report yesterday and so they're the ones who figure that out so at the next meeting I'll make sure that we highlight that present their audit report awesome thank you but Kelly to your point I think is is the 1 million is drop in the bucket oh yeah no so it's that that does not cover it put it that way we we're and I'm also I'm also thinking that we might look at that $600,000 dollars knowing that we have four years of unpredictable finances coming at us and go we can't transfer that over so then we're still looking at a huge unfunded liability that we just always have to we have to keep Donald right in the back of our brains what about the fun 20 first because I can take it back out of fund 20 if we need it right and so we just hold it there so it's earmarked it's assigned by the board um but you can unassign it if you need to yeah berado do you know what enrollment is for Sierra Vista was there any enrollment increase from that passer County I don't know Scott Craig have you tracked enrollment through SRA Vista don't we don't have any bus stops I mean we have bus stops out out there but we have no kids that we pick up so I don't know of any kids that are coming down from there no and I think unfortunately due to the move a lot of times if they were on a a distance learning program and they move they're probably with their same school we even have some families that they are with their same schools uh you know with us so the continuity with that that may be part of it once we come out of this as a as a region I think that then we'll start seeing we're getting calls routinely but it's more about when buy a house not I'm in a house yet okay okay thank you very much any other board discussion Miss Carol do we have public comment I do not have anything by email what I see online is uh Nancy has her hand raised oh I'm sorry Mrs Anderson did you have something to say there I do um we used to have a very strong um 6% in savings rather than 3% mandatory is our savings still 3% tucked away here fisa it's greater than 3% it is greater than 3% because we we are required to um include fund 17 in the reserve okay I would caution before anybody spends any money that someday we're going to have to pay for all these checks that are being sent out and there's going to be budget cuts Galore to do that um yeah the recommendation is to have 17% in reserve and we have 18% okay so I would just be cautious before we spend any money at all that we don't have to spend um because it's it's going to catch up with us at some point and I did hear on the news last night they were saying that a lot of parents have taken their kids to private school because they're able to open up and keep everything smaller but I think those kids are going to come back eventually my thoughts Anderson we will call for a vote uh Mr Bruno hi Miss Kelly unmute Kelly sry I okay thank you Dr Lee I and chair votes I we will go now to the resolution number 202020 D21 the tax revenue App application notes which is a TR request for is there a discussion on that I was breaking up move to approve to bring it to the floor yes oh I'm sorry thank you is there a motion thank you is there a second all second thank you now is there any discussion sorry to jump the gun on this one so we're required to get a resolution passed um by the board before January and it was a date in January that was before the next board meeting I can't remember exactly what it was and so I wanted to make sure I got this on the agenda just in case something happens with the governor's budget where you know he cuts or he gives more deferrals or something happens where we are going to go into a negative cash flow as I had mentioned luckily with our savings we uh look really good um we're going to go down negative 500,000 but we'll be able to cover it through fund 17 um or if we stay closed we make uh see more savings realize more savings and not go negative um but right now the projection is to uh have the negative cash flow of 500,000 which we can cover so I have to let the company knows uh know who gives us the trayon um at the end of January so I will go to the budgets um the budget meeting in January on the 15th and then after that I can tell this company whether we need to take out a TR or not is there any board discussion so you can apply for the TR but we don't need to use it is that correctly yes okay oh I know I wanted to ask you one little question could you just um for the record explain what fund 17 is for those listings well fund 17 is the Special Reserve fund and I had asked Scott how it got there because it was before my time and I can't remember now do you remember fun fund 17 was an agreement uh back be back in the probably the 90s there was some land transfer that occurred uh and with that the developers because we had a loss of potential revenue from those land transfer to happening the developers compensated us with I believe two two or 2.2 million it was then put in a Special Reserve that we have always maintained as uh it's actually got us through 2011 20088 um so it's just a Special Reserve from a settlement that we had with um the area over there in Morgan Creek a lot of that used to be our District um but when that transferred over they settled out in then fund 17 so that money has served us very well as a stop Gap or assistance than thank you KY for the question um is there any public comment on that Miss Carol no I do not have any thank you so we'll do a roll call vote again Mr Bruno hi thank you Miss Kelly hi thank you Dr Lee I chair votes I we will now go to business item F Sacramento Sacramento County tier status and reopening date do I have a motion to bring it to the floor all motion thank you Steve do I have a second second thank you Kelly do you want to say a little overview sure sure so at the last board meeting actually the the board meeting that we held where we established January 5th as a potential date to return to inperson um we've seen now that that date mathematically is not going to work for an in-person return based on the current uh status and metrics um so the board had asked at that meeting when we established that dat they wanted the flexibility to say hey if that date doesn't work how would we we push it out um and so one of the things that we're in and I I I don't need to necessarily probably go through all the details of the current metrics I mean unless we want to but I think we all recognize uh as of the posting as of yesterday it's higher than it's uh ever been within our our region and so at this point since we have not opened our schools uh we would not have the ability to open them uh at January 5th so I know there'll probably be some discussion but just to put two item an item out on there is the the question we're asking in this upon or after discussion is how would you like staff to proceed with establishing that uh return date when such times that we get to that point we could a hold a special meeting or conduct a regular meeting or uh we could utilize the metrics that that this California Department of Health and Sack County Public Health is using to establish that of once we get into red tier 14 days after we may be we could we could open um I think there was some clarity on that going forward but I just want for to be very honest for myself I want to have Clarity so I can make sure that we start notifying parents and families of what our process is going forward um obviously when we got to the point of coming back we would be coming back in a plan two model which is our hybrid and inperson where families would still have the option to stay in a distance learning model while um some would have the option to come back so that's a lot to say at the end of this uh really is we're looking for some direction on what would you like process would you like us to use after some discussion that you guys might have I like the idea of following the prior board where we followed the Matrix and um and go that direction I think it's important um that you know um we maintain the course um the district has really laid out a sane um you know plan um that aligns with the blueprint um for a safer economy and the guidance that's provided there um you know about um schools if they're not currently open having to be in in that red tier for 14 days before considering and um I would propose even uh because this situation is so fluid and dynamic um that we leave our decisions on this to our regular board meetings not rushing to anything uh that could put you know folks lives in danger uh potentially so that's um you know my U my take on it and I think that you know we' we've really done a great job of looking at this guidance as it comes out and as evolves and adjusting um uh to it for the safety and well-being of the students um and the the staff and and the teachers so I am I understanding correct Dr Lee that you wish to follow the Matrix as well instead of calling for a special board meeting is yes I'm hearing thank you just just for a point of go ahead Steve um oh I'm I'm losing my phone here um I may have to switch my other login shortly um one of the concerns that I have is previously we return to the red tier for two weeks and we could have reopened theoretically but based off where the numbers have gone since then I am personally glad we didn't reopen so I definitely don't want to say that as soon as we're in the red tier for two weeks start reopening what I would like to do is say once we're in the red tier for two weeks at the next board meeting let's let's set a date because yeah frankly with both Sacramento and plaster County with a rate of uh over 50 new cases per 100,000 uh people per day and a positivity rate over uh 12% right now I am not liking where this is going and my concern is that if we open up too soon we're going to have to shut back down again and I think that will be even worse for the students um yeah so that's that's kind of how I'm feeling about it sorry I was just gonna say I was gonna say the other thing in regards to if we did opened up after two weeks and then we wanted to put the breakes on um the law allows us to stay open and so then parents will be expecting us to stay open and I'm so glad to hear the consensus among this board because had we done that previously as Mr Bruno said we would have been in a bad situation now um being open um and and I you know I feel so badly for the parents that need to get their kids back in school but these are not normal circumstances and we just have to do what's safe and so glad to hear everybody say those things I I don't know if um if um Del r that we would have to just amend it to really make it clear you know the board's position as Mr Bruno pointed out um that following the Matrix and then meeting at a regular board meeting not a rush you know to at and setting a date at that time that the board comes to an agreement upon for that so what what I'm hearing Dr Lee is that the majority of the board wishes to bring this back to January 20th and revisit the tier status is that what I'm hearing is that correct January 20th or which whichever board meeting we've been in tier then in the r yeah yeah when it starts going down to that level that's what that's what I was trying to articulate I I was I was trying to state in agreement uh whenever that model we can't predict if that would be January 20th whenever we're back into that rid here whenever the next regular board meeting is we discuss then the reopening uh plan so what I'm hearing is you wish to table this item until a later date what what I'm actually hearing is the idea that each of our meetings coming up we're going to have this item anyway um and at that other meeting we would talk at a regular schedule meeting a assess where we are and then establish a date the only thing I would say with that is um and I think I think you would all agree with me is I want to make sure we give enough lead time to the community and to the the the teachers and the staff to not say Wednesday night we talk and then Thursday we're opening and I know you're not saying that but I want to make that clear that we give people some time so what I'm hearing is we if we're starting to Trend towards the red metrics and we're in by January 20th that may be a conversation at that point if we're not it may be the February meeting and if we're not I mean so basically we're going to re-evaluate at each upcoming meeting um which that that's what I'm hearing of a few of you and I wanted to address a couple of other things because although my personal Viewpoint is that I'm glad that we're not rushing back I'm hearing feedback from the community that there are people who have a very different opinion and I want to make it clear that I hear those of you who feel differently I understand where you're coming from um frankly not not to put my daughter's personal business out there but I've checked with her and she's okay with me talking about this um my daughter is fighting depression and her grades have completely tanked this semester I am seeing firsthand the negative impacts that this can have on a family I do not take this decision lightly but at the same time we have an obligation to protect the safety of our students and employees and I could not in good conscience ask people to return When the numbers frankly they're completely out of control right now um so I don't want anyone in the community to feel like you're not being heard I do hear you um we had somebody email us asking why we haven't applied for a waiver um and frankly my viewpoint on it is I understand that it's difficult for families but I can't put it on my conscience if we send people back right now with the numbers looking like this and and people get sick I mean even if they they don't die from this disease there are a lot of long-term consequences from it and I mean right now I'm looking over at my other computer screen here at the the statistics for you know the numbers for the last few weeks um it went from 26.6 to 30.5 to 53.9 over the last week the infection rate has nearly doubled and I expect it's going to get worse before it gets better with the holidays coming up I frankly I think at our January meeting we're going to be looking at numbers that are even worse than this so you know I don't want people to feel like they're not heard but at the same time I don't think it's safe to be process right now is there any other discuss discussion from the board I'd just like to add on to what Mr Mr Bruno had um mentioned because I've been following this with great interest and um you know we really are breaking records in not a not a very good way um related to covid uh 19 and uh our governor just yesterday uh activated the mass fatality management planning program and so that lets you know the state that we're in we're averaging more than 160 covid-19 deaths per day over this past week so I mean we're we're seeing unprecedented deaths and numbers of cases um and so I I'm really uh in strong support of you know just looking at the data um and you know acting um in accordingly and so um my suggestion I don't know if I have to make a motion of it is is that we um stay the course with our current you know uh distance learning model which is Plan Three um and that um you know we revisit U when the metrics U indicate that you know we we're moving to uh the red tier is there any discussion from the board Carol is there any public comment yes I have some emails that have come in uh this one is from James Anderson and he says what steps is the district taking to support the students mental health while away from in-person schooling what resources are available for students battling with lack of motivation social Despair and depression the next one I have is from Alicia she says please reopen after we have been in red tier for 14 days and then I have another one from James Anderson I'm concerned that the board is taking the closure too lightly it seems that because the teachers are vulnerable there is no option to open what about younger teachers AIDS helping in the classroom it feels like the board has just given up what other options are available to open up kids mental health is seriously at risk that is all I have I do see that Nancy Anderson has her hand raised I do have a a comment um we do not take this slightly and I'm just going to be blunt why would we put a substitute or an aid in a classroom when a teacher or a student has been infected we do not have enough substitutes to cover the amount of teachers it takes to replace for each classroom I just I can't fathom having a substitute or an aid in the classroom when our teachers can't teach if we do not have enough substitutes we will not have a school to go to thank you Mrs Anderson did you have to say something Nancy sorry just to add to what you said that was one of our main concerns in the beginning there's just flat not enough substitutes to go around um no matter what we do we're not going to get enough not when the whole school goes on lockdown or um isolation and other schools have been shut down um because of it so I think it's better just to leave them off the track than tell a child that you're going going back to school and then a week later shutting it back down again I just think that would be horrible for a child um in the discussion about waiting until a regular meeting to make decisions I just want to be very careful that we're not locking us into a situation when the reverse is true that if we need to make a decision because it's getting worse and we need to stop what we're doing or we need to change something that we're not locking Us in to only having not calling that emergency meeting you know what I mean if it's not if it's a negative for for clarity for the board what I would say is I if that's the motion you make to continue to discuss these at regular scheduled meetings if something comes up if staff feels something coming up we will certainly we can call emergency me in 24 hours we would certainly do that and um as you all know we will Comm continue to communicate the good and the bad so we can make the best decisions I know that you guys all take this very very serious I know I've had offline conversations about each of your uh concerns and personal situations I know this is something that you do not take lightly um I I to address also just briefly the mental health component is is very real Mr Bruno thank you for being vulnerable and Shar sharing your family's experience publicly um there is a lot that we're really trying to do I think possibly we can do better at getting word out um you know we have over 10 counselors and psychologists that are available through our school sites if if a family needs or has things going on that they can't get support or need to be connected reach out to the district office reach out to the school sites we will connect you with it we have very sorry I'm going to get sappy loving people who want to help take care of our our children and our even our staff because our staff are going through some of these things as well um we also offer uh Ms a service apparently they're shutting the lights off on me we didn't pay the power um and also IR services that we have for some of our students around 504s our teachers currently are are are bolstering their social emotional learning opportunities in our in our schools uh during the day uh Our Family Resource Center I do have to give I think shout outs my word for the December meeting I got to give a shout out to our Family Resource Center they're starting a new program in January where they're partnering with the Sacramento County Children's Home to bring in some outside people with our people to help facilitate uh structured um opportunities for kids this will be targeted towards third grade we have another one that's targeted towards sixth grade um they also have some uh they're exploring virtual recess opportunities I believe uh the board remembers that came up last week uh last meeting um they've opened up a a chat and tutoring dropin where kids can just drop in being monitored by our own staff because we had concerns about just opening up zooms or rooms without having that um they also are looking at trying to do some kindness and positive things to help join and engage our community even more in this diverse uh time so I I want to make sure that I think we need to do a better job of getting that out they have a virtual Comming room that's linked to their their website that that people can take part in food and and different things so um there are a lot of things out there that we will continue we also are in the process next month of bringing an with Heartland Child and Family Services that will also allow us to connect some people with that so while we are not resting we're continuing to do more and more um we are going to work harder to get that information out to our families um and then also explore and and find more opportunities for our families and our community um but I I will Echo one last time please reach out to us if there's something that you need um if we can't provide it we have some very talented people that will connect you with with what you you need um anyway thank you Miss pop yes thank you Mr Lair sorry Mr Lair is there links on the website or our Facebook page to the items you just mentioned there as through the Family Resource Center or through the schools the direct counseling and stuff like that would certainly be if you connect with our school sites or our district we can connect you uh through curriculum instruction or Family Resource some of our counselors are are more than willing to to be a part of that so yes very good thank you sir yes Dr Lee did you have something I I did oh I'm sorry I just wanted to say that um I do take the the mental health and emotional impact of this decision very very seriously um but I feel that the way to address that is not to reopen prematurely but instead to do things such as what superintendent Lair was just saying where we're finding ways to try to help with that situation um I think the district could do a better job than we have done about getting the word out about what programs are available but I'm very pleased with the direction that things are heading right now last month um the the discussion started about we needed to do more and already month later I'm seeing Improvement in that and I think it's the right direction I think we still have more work to do and I I think that that is the way that we need to address this thank you so um we're ready to vote uh it looks like Kelly was trying to say something but I'm sorry Kelly okay you know what sorry I know we already had our opportunity to talk but I wanted to say one more thing I know a lot of people feel like you know it's just a FLW you get it you get over it it it is really not we as as Mr Bruno was saying we don't know the long-term effects we know there are long-term effects um but we really don't know the complete um picture at all um when you think about a virus like zika that caused uh microsil which is you know micro brains in in infant when you think think about this professional ball player that just collapsed on the on the floor uh in front of God and everyone what two days ago I mean there are things that we just don't know about this virus it is there is no guarantee that once you have it that you're immune um the death rates are far far higher than flu the posit the um r the transmission factor is much much higher than a regular influenza so these these things are are serious I mean we're not we're not just trying to be scity cats or you know over panicked or anything at all these are serious um things I mean we we just can't ignore it it's not safe okay thank thank you Kelly I mean I agree so I have a couple C more comments that have come in okay go ahead uh from Kimberly via please reopen this board is failing these children by not reopening the schools and teachers are causing an entire generation to be educationally stunted if you are unable to open or support these kids as they need it then step aside and do anything it takes to reopen and then from James it is so good to hear your passion for helping the kids and teachers stay safe thank you plan uh is there any plan for Distributing the vaccine to teachers so that they can be safe and that's all I have at this time Mr lar what is the status of vaccination for our staff well I I don't know exactly for our staff and and to be honest I have not been briefed on it other than I know that uh CTA and some of the staff they are working to prioritize teachers as in Frontline staff to be higher up on the priority um looks like Miss Mason might have a little more info on that if if you are so inclined yep go ahead yeah teachers are considered um not necessarily the Frontline workers so but they would get the vaccination in the first tier but um Part B so part A would be all of the Frontline workers that work in medical facilities as well as um senior homes and then senior citizens so teachers would be in um section one B okay thank you Mrs hunt yes could you please re re I'm sorry but could you please re uh reread that last comment there was something that struck a cord and I I wanted to make a comment and I lost it uh it says it is so good to hear your passion for helping the kids I'm sorry Carol the one before that oh okay please reopen this board is failing these children by not reopening the schools and teachers are causing an entire generation to be educationally stunted if okay thank you Carol that was it so Mr lar did I not read something that you sent us in regards to the um education of students that have degress in academics I I'm not following I remember I thought you oh there was some research that was out that talked about with the the map and Mr Jordan might remember this um there's research showing that some of the learning loss might not be as great for language arts but a little bit they are seeing some with math is that what you're referring to I see Dr Lee is shaking her head was that was that it yeah and there was there is um classes that students will will be able to to participate in is that is that is that correct is that what I read I'm I'm I'm sorry I'm not tracking what you're saying is is this something locally that we're doing or I don't I just remember you sending a link or sending documentation there is an article recently that talked about the learning loss based on some national assessments that it may not be as great as they uh predicted um and then as far as local classes I'm not sure I know we're working to see how we can accommodate kids that might be struggling so kids are not um negatively affected by this because of the situations that they're in um but other than that that that's sorry that's all I can draw on at this moment okay I think that was probably it I thought it was more in depth of capturing the educational loss of the students that are digressing in academics um but I'm I'm mistaken okay I have one more that came in it's from Kelly I want to say as a staff member of cjusd I appreciate the board's decision to postpone in-person learning I understand both sides and sympathize with parents but physical health is just as important as mental health for everyone keeping everyone safe and healthy with numbers spiking again is and should be the first priority when making the decision to go back to in-person instruction thank you Carol you're welcome you okay so let's um let's do our roll call vote so can I just for my clarity sorry I think uh Dr Lee laid it out best if could could she could you restate you basically said we would um follow the metrics uh discuss it what I assumed to be at the the following regular schedule meetings if something comes up that we would obviously create a special meeting is that an accurate kind of I didn't say it as eloquently as you did but it is that kind of the intent of the board with this yes and and I think it was Mr Bruno and myself who who indicated that just um forecasting moving into that tier is just not enough uh we want to make sure um that it's really safe uh and to have a discussion around it and not just to have a decision made and communicated out you know to everyone without the V input so um Dr Lee would this satisfy um the mo your motion to continue putting the topic of peer status on the agenda continuously until further notice yes and it and and we didn't um it says the impact of our transition on a plan two hybrid model um so if if we could have a Clarity on that um that we're staying in Plan Three until that time yeah so if we look at the um the actual board item option one says TK through six remain in the current distance learning daily inst instructional schedule is described in the distance learning plan three until we transition that's the one we're on right we're on F no we're on F Sacramento County tier status I thought that was F oh oh oh it scrolled I'm so sorry like that's that's exactly what we're trying to do all right yeah the the electronic version is really difficult to follow apologies so do we have roll call vote so what the vote will be and correct me if I'm wrong again we will continue this topic Sacramento County tier status and reopening date can for the next few months until um I'm sorry Dr Lee until until further notice yes until the M the I think you said it was Del the The Matrix um indicates that movement to the red tier correct okay now we got it roll call vote Please Mr Bruno I thank you Miss Kelly hi thank you Dr Lee I and chair votes I the next topic OFA item G adjustment to tk6 daily student schedule do I have a motion to bring it to the floor all motion thank you Steve do I have a second second second thank you Kelly um Mr Jordan I see you're on so before Mr Jordan jumps in we just wanted to to briefly illustrate the as we were planning for the January 5th opening uh reopening to to transition plan we had been working with staff on planning for tier tier two schedule or excuse me plan two schedule um with that we had started accommodating in the TK through six it would be a two and a half hour Block in the morning two and a half hour Block in the afternoon with the idea that that students would be assigned to those blocks if you stay in person you would come to your assign block if you are a distance learner you would come to that block as well well obviously now with us not transitioning into um uh plan two we wanted to have Direction around the board is do you want us to stay for the daily schedule of what we're currently in or would you like us to transition to the two and a half hours Am Pm type model because we had heard from the board in the past that that you had heard from community that we would like to see more time uh face Toof face with the students so that sets up uh where Mr Jordan's going to kind of review briefly with you guys what what those two options are and then facilitate a discussion if that works for you please we can see it perfectly Mr Jordan you got it all right can you hear me okay is my audio still on yes sir good my Bluetooth Toth connection was getting a little wonky on me there for a minute all right so uh what we're going to talk about as Mr lar said is when we return back on January 5th uh we will be in a distance learning model um what is the will of the board in terms of what that will look like and for for uh Clarity this is we're talking about TK through S grade six uh for this par at this particular time for this particular presentation so of course now it's not there we go uh we have three options that we are looking at uh one is an AM PM groups that's the two and a half hours in the morning two and a half hours in the afternoon I'm going to explain each one of these models here in just a moment uh that's option one option two would be we remain in our current distance learning plan three model which is at the TK through six level uh at least one hour of online time uh with students and then there's other services that go along again I'll explain that and then option three would be if there's something that the board has thought of that we have not thought of then obviously we'd want to entertain that as well thank you Mr Jordan so moving to the the first option the amm this is the two and a half uh hours online time here's what that would look like uh students would be participating in class Monday through Friday uh all students in grades TK through six be placed either in an AM or PM uh workshop and I'm sorry I'm going off two screens here so I'm looking at at my screen and now that I notice I'm not looking at the camera is this gonna mess it up can you still see the presentation NOP ah of course that messed it up all right let me go back here can you see it now yes sir okay I guess I'm just not going to be looking at the camera that's okay uh so it'd be all students Monday through Friday again TK through 6 would be in an AM or PM group cohort uh each group would participate in two and a half hours per school day either in that morning or the afternoon the primary focus would be on English language arts uh math and inal social emotional uh learning type activity um and then students would complete independent work outside of that online time in order to meet the state minimum required minutes so just as a reminder we aren't taking attendance like normal in this school year but the state is requiring minimum number of instructional minutes and that includes both time in front of online with the teacher and independent work time um so kindergarten is 180 minutes uh 1 through third grade's 230 minutes and then fourth through sixth grade is 240 so what is the breakdown of that two and a half hours here's what it would look like again and that focus on Ela and math um there would be some direct instruction with the teacher there would be some guided practice time um there would be some structured work time think of that more of the independent time assignment time where the kids may or may not be online for that uh they may stay online if they need a little extra help they may go offline for a little bit while they're doing their independent work and then check back online we would use that time for small group breakouts uh that would include our our rotations um uh so our Title One rotations eel our English uh learner rotations uh some of our special ed uh rotations RSP so on and so forth um there would also be ancl activity in there uh in that two and a half hours and then we're calling it a movement Break um of at least uh 10 minutes we recognize 2 and a half hours just straight online think of it like a lecture that's not going to work kids are not going to be able to maintain Focus that long this would be broken up into chunks um so there's different things going on any oh excuse me and then special ed services due to the the nature of the services that are involved there that two and a half time hour time would not only include the ELA and math instruction and the independent work in small uh group work but some one-on-one tutoring um their speech services may be in there their Occupational Therapy Services may be in there Ms which is education educationally related Mental Health Services time well we have students that have individual counseling time and group counseling time that would be in there so on and so forth uh so that would be broken up again included in that two and a half hour not in addition to are there any questions on that two and a half hours before I move on to the other or not the other the current he I I have a question I have a question okay um the plan that you just presented how is it different from plan two hybrid learning it's very close part of the idea was to make it an easier transition they would already be in their amm cohort during those times so that when we do go back to inperson uh that it'd be a little bit easier transition for them to come back uh from a family uh perspective um that was part of part of why we set it up that way thank you um just to clarify one point would it be a teacher teaching an AM class or a teacher teaching a PM class or is one teacher going to be teaching am and then teaching the same thing in pm correct excuse me same teacher teaching the am and the PM so what I do is if I have a class of I'm just going to make up a number 30 um the idea was uh we'd split those as evenly as possible so that that basically means that the teacher is doing twice as much instruction at that point they're they're doing the same the same lesson the same activities they're just doing it twice during the day does that make sense yes okay just giving some wait time all right we'll move on to our current whoops uh our current plan current plan three distance learning plan uh just as a reminder it's at least one hour of online interaction per day with the teacher and this includes a social emotional seal uh learning activity there are many teachers who are doing more than that uh but it would be at least a minimum of that and then again they have to do that independent work time uh to meet the state requirement uh for the minutes the the time value of an independent assignment according to the state in Senate Bill 98 is 100% determined by the teacher so the teacher let's say I'm going to just make something up it's a worksheet on this worksheet that teacher determines this is worth the time value of an hour or you know an hour and a half whatever they determine that's what the time value is so that second option would be maintain what we are doing continue not maintain continue what we are doing now uh obviously there's pluses and minuses to both um two and a half hours could be a long time for especially younger kids that TK through through second third grade uh on the other hand it is more time with the teacher and the more time with the teacher the better that that's kind of the philosophy we're coming from um that the more time that that student has with the for opportunities for one-on-one uh tutoring for small group instruction so on and so forth now in addition to that I'm not going to go through the rest of these slides uh I'm G to we'll share this out with you I believe did Mr lar did you already share this out with the board I I believe so yes okay if not we'll make sure you get out there these are just the trainings and things that have gone on uh for teachers they have been incredibly busy uh I've heard repeatedly that it is much more difficult to be a classroom teacher right now than just being in class uh physically uh so there's no there's in my opinion there's no validity to the argument that teachers are somehow uh sitting around doing nothing that is just not true uh they are working night and day it's a hard job anyway to be a teacher right now it is exponentially more difficult um so these are some of the uh uh professional development things that that uh folks have gone through uh these are some of the social emotional learning uh activities and things that we are doing as well and again uh for time I'm not going to go through each of these but you do have this uh this presentation and I can also share it with you again if to get it to the top of your email and these are the special ed uh trainings and things that are going on and this is just a small sampling uh people are are doing their normal uh planning and teaching and instructing and phone calls and emails plus going to all these additional trainings trying to learn these these different uh platforms brand new platforms brand new instructional techniques so my my hats off to the classroom teacher they are they are truly working hard H likewise my hats off to the parents and kids too because this is hard for them as well this is a obviously a whole new adventure for everybody it's difficult so going back to the original uh is there a number three option that that perhaps we have not thought of that that we should entertain I I was wondering is there a reason that we would have to split them into Am Pm groups in order to increase the teaching time or could we leave it as one group but increase the time that way the teachers not having to spend as much spend twice as much time giving instruction but it would increase it from what it is now and that is a Poss sorry Scott sorry Mr that is a possibility yes uh the idea the the philosophy behind the AM PM was so that the teacher was working with a smaller group of kids uh instead of the 30 perhaps 15 uh also to have them on the same schedule for when they come when they come back in the hybrid model uh to to be fair it looks like that hybrid coming back truly in person seems like uh it's going to be a little bit longer than we had anticipated just because the covid numbers are just crazy as you've already discussed so to answer your question is that a possibility yes that is a possibility something I just um want to point out about this whole proposal it really seems like we're trying to apply the plan two model we had planned to reopen so now we're we're not going to reopen and now we're going to just apply that plan two model now for everyone I I want us all to please keep in mind um that when parents were surveyed in uh October about the reopening plan we the the district said we're going to reopen we want to know what is your choice what do you choose for your students um 40% of parents and and and families and students said I want to remain in distance learning and this was even with uh the negative consequences that were communicated in that survey which is your child's teacher will change and all these other things will happen as well uh there will be complete upset to your to to everything that you have uh going on with your child's learning 40% still said I choose distance learning um and then the the remainder said let's go on into hybrid um so in making this shift potentially for K through six there's a lot of problems developmentally with it um when we think about screen time and children and what we know about their development especially children of color the risk for diabetes all of these other things that come along with that excessive screen time uh I don't know about the other board members but I have two children who areed in elementary schools in this District who have had to make this transition and um I want to just impress upon us I do a lot of educational Consulting and especially around distance learning you really want to look at quality time not quantity of time when it comes to these younger students especially um sitting on a zoom I monitor those Zoom meetings and Google meet meetings um for both of my children I hear the children in there saying is this almost over can we please stop how much longer do we have it's a very long time one hour um if you've ever watched Kitchen Nightmares or any of those other shows which you can do in a minute is amazing um so really it's a matter of getting the training um and the supports that are needed so that we can maximize the time that they have with the students and not force upon those who chose distance learning and who would still chose choose it even if uh the district was moving into that hybrid model not forcing upon those younger students time Li time screen times that are going to be detrimental to their health and wellbeing uh and frankly that we haven't had the training um to move to that block of time for that age group uh so you may end up really taking what was a same plan and and making it into something very different by suddenly uh just shifting the schedules what about families who have you know arrange their work schedules to be able to accommodate these lessons and times for their younger children um you're you're in effect saying to them well we're just going to go ahead and and shift it even though we haven't met the criteria and we're not moving to hybrid learning now we're just going to require you to be there for a longer amount of time and we haven't provided yet that training on how to maximize that time effectively how to structure those schedules um and really there's a lot of screen time already embedded in there not only do my children have the one-hour lesson with their um with their elementary teacher and they're K through three uh that's their age levels they have an a one hour office hour opportunity they have um hours with Specialists that kids are getting pulled out in so some of our kids in these lower levels are already at three hours of screen time and then you're going to top onto that an additional 2.5 it's it's it will get to be absurd it's not something Ed I don't I don't see a reason to do that um um at this level um and I just think it's developmentally unsound to even suggest it um Lee prior to you coming to the board um the past board did receive several emails from parents stating that if we continue the high uh continue distance learning they wish to have more more time with the teachers and so that's why we came up or not we Mr Jordan and staff came up with the 2.5 hours because the request from parents was to simulate as much as possible in class instruction while in distance learning not from this parent and not from the parents I've heard from uh those of us who selected you know distance learning um we weren't asking to be H have a hybrid model applied to that um and two I just I think it's a very unhealthy thing to do um I don't think the training has been provided and the support has been provided that would be needed to implement that kind of a schedule uh the plans certainly haven't been shown to me I'd like to see them training for staff is what you're saying for certificated staff for teaching staff to do that th this is a it's an art to teach online and this is coming from someone who's trained teachers in distance education and distance learning for many years almost 20 um so I I just I I take great caution with that I I I think that there's this idea that more is better but at this grade level and age level the attention spans of the students uh the needs of the students uh they they are being more than mat and I think some of the feedback that the board's been hearing from community members has led to the positive changes we've seen in the schools as far as really starting to now pull out those title one students because before they weren't uh really receiving those Services pulling out our English language Learners our special education students and providing them with the services that they need need uh and the onetoone engagement that they need I see those structures being put up and being built in um so the question is how much is enough and I I think that at our current time and the current level and the load that's on teachers and students um is is significant and I just don't want to see us thinking that more is better because it truly is not um Quality uh time and engagement is what we really need to see and and um those who need more I see a so many opportunities there available for my students and for my family if I choose to engage in them they're rolling out and they have been rolling out and so I don't see why we would we would just say it's a new year we're going to shift this instructional schedule when we haven't met the criteria to enter into plan two and if we're entering into plan two we should give those folks who said I want that 40 the 40% who said I want distance learning that opportunity to have their same schedule and to to honor what we've already established with them before you talk Mr Jordan did we um did our staff provide training to increase to 2.5 was there any training that is needed or have we provided any training for staff not specific to two and a half hours that exact time block no okay no we I as I showed the other I'm sorry I didn't mean to cat you go ahead we have had training on distance learning I I would agree with Dr Lee it is an artart form it is an entirely different way of providing instruction uh that that people have had to learn it's not even a close comparison in my opinion um so yes we have prided on the platforms on distance learning yes specific to a two and a half hour no and if you look at what other schools are doing because I consult with a lot of schools in the Bay Area and Southern California uh even with Charter Schools who've been doing doing the online learning much longer than we have they do not have their elementary students in 2 and a half hour blocks absolutely not in fact across the board what you find at most of the charter schools who've been doing distance learning online for a long time they have one hour optional live lessons that their students attend often or office hours it's very similarly structured so I mean just looking at the models that have been there and that are known um this is suggesting something for TK through six Learners that goes totally off oppos it to to what we know is good for students in terms of screen time and their health and well-being Vanessa yes Vanessa thanks um so I sat in on district meetings that came up with the two and a half hours and one of the things that I took to heart was part of the conversations that have taken place in many of these board meetings when I considered what the school district was proposing and I'm a big Advocate that one hour of instruction for an elementary student k TK through six isn't adequate enough and so I felt like we could offer more instruction on the core subjects we could also offer SEO um lessons that weren't being offered on a daily basis because one hour barely covers a math lesson much less math reading andal and so it doesn't have to be two and a half hours in the morning and two and a half hours in the afternoon I mean we could come up with whatever the board wants but I personally feel like one hour of instru instruction for a sixth grade student is not enough instruction to make them prepared for anything in the future for their schooling but that's my personal opinion but I do think that if we want to add a half hour foral or something because it's not enough we can't get the Core Curriculum in as well as the social emotional learning thank you thank you Vanessa so as I sorry go ahead so Asing Kelly as I was saying can you guys hear me as I was saying the board had received um emails personal messages and they would like to increase the class time because we are not in the classroom and they wanted to have more teacher time and that's why again we came to this so we're just oh yes sorry really hard I thought you were dead I'm sorry so um I absolutely respect um what Dr Lee is saying you have a professional expertise in this area and I'm I'm listening to you um prior to coming into this board meeting I kind of had the mindset that yeah an hour is not enough time um but let's can we get it some clarifications here because what I'm hearing is that right now we've got an hour of instruction ruction plus the seal plus whatever special services plus we're starting this new social emotional stuff which could equate to more than the two and a half hours whereas if we switch to the two and a half hours then that increases it for the people who are only taking advantage of the teacher time and then those Services would be pulled out so their their seal their langu your um Beech and all of those other services are pullout services so all would fall within that 2 and a half hours so it's kind of like we're we're leveling the field where you know some students are are getting hour plus other services and others are just getting the hour of teacher instruction so I'm not I'm I'm still torn on I need to hear more debate I guess on what would be the best way to deal with this because I I I respect the parents saying they want more teacher time but I also know full well that Dr Lee obviously has professional expertise and knows what she's talking about so um but then then we have a teacher who Vanessa who's saying I can't even get a lesson in so that was the other point I I hear you saying we need training for the two and a half hours but seems to me like we need the training for the one hour um if we're going to keep it at one hour of instruction they needed training on that so either way whether we go with an hour or two and a half hours people need more training in online deliveries so okay I'm I'm gonna stop yeah I want to just Echo what you just said the training is key um because as you mentioned some people are some teachers are really excelling at being able to you know uh do disc learning and some are really struggling um and if they're struggling with a one-hour lesson why would we want to subject our children to a two and a half hour lesson in that kind of learning environment so really it's about getting the supports that are needed to um you know engage students in this learning modality which is different from face Toof face um we're having this problem even at higher ed you know they're saying I want to give my two-hour lecture my one-hour lecture and it's fascinating no students tune out the brain doesn't learn that way these are little ones we're talking about and so we have to be very careful with a the schedule um the sanity of the schedule how it flows in that Child's Day and the training that that educator has to be able to structure that time effectively we haven't given that or provided that yet and so we need to do that before we talk about giving putting in even more time Mr Bruno did you have something to say um I had a question for Mr Jordan um I've heard from parents that feel that one hour is not enough time and I've heard from parents who feel that one hour is like pulling teeth um if we did move to two and a half hour blocks is there any accommodation for those who find that to be a challenge so I want to make sure you're done I'm sorry could there be accommodations yes there's going to be kids every day is going to be different and and I agree with Dr Lee on this there's going to be days they're not going to be able to handle two and a half hours it it's not going to happen um especially the ver the younger ones and other days they're going to be able to focus more that's just kind of the rhythm of kids um so could there be some accommodations put in there yes and what was the first part of your question I apologize I I think you had two parts there um I was just saying that I've heard from parents that feel that they need more time than we're giving now and I've heard from parents who think that what we're asking now is a lot so I was just wondering you know if we did increase it how do we accommodate those who are already struggling at one hour right there is there is certainly not a perfect plan out there there is certainly we're trying to do a one-size fits all which it isn't work it does not work I would agree with that I have two kids in my own one can handle she could be on all day online uh the other we went into independent study for that very reason being online in Zoom meetings all day is not going to work it's not his personality um so we would have to make some adjustments in that two and a half hours uh depending on the kid yes if we have a student who has uh truly been diagnosed with ADHD for example sitting for two and a half hours would be is torturous honestly sitting for an hour is a long time uh for that kid um so there's going to have to be some adjustments yes Mr lar did you uh want to intervene no I was just gonna say one of the things that the board isn't comfortable with the plan to move forward the one thing is we also felt that this plan we thought we would be moving into plan two soon sooner um and based on even what we've learned in the last week I think that sooner is probably not sooner um so if if there's things that we want as a district to perfect I guess you could say or improve uh we I would say we have some more time we really were trying to accommodate uh the Improvement of trying to get more time in front of the the the teachers and Dr Lee made some great points um I've also heard from Community it's not enough but I think my and Mr Bruno hit on it there's not a one- siiz fits-all for every student um and we're good at that when they're in person but we're in a whole new environment right now where it's out out of person that's not the right word you know what I mean distance learning and so that has posed some more challenges I think we have provided a lot of staff development but I think we can always always do more it's just finding the time to do it in the current schedule is even more challenging than ever before people are beat and then they go to get back on and they get on Zoom so um this is one that we've wrestled with as well we see both sides of it um and perhaps maybe what we should do is come back to the drawing board uh for leave things as they are uh and then come back and talk through this a little bit more because I think we're we could be in this a month or more longer than we we even anticipated um and I'm not trying to take from from Mr Jordan's uh Department there but I I I don't know if he would concur with that or or not I would yes I think uh families are in a rhythm right now it's not a perfect Rhythm but to disrupt that Rhythm might be uh more of a detriment than it's than it's worth for getting more hours there are certainly opportunities to do more hours such as office hours that not every kid has to go to office hours some are going religiously uh and and others are not taking it uh they're not going at all and that's okay uh that's more of a flex time that's the one thing you give up in the two and a half hours you don't have that office hours Flex time um there there's some good things to that Flex time uh where you get the smaller I still believe that smaller one or two or three uh students to one teacher whether it's virtual or in person it is a better experience in terms of of able to get across uh what whatever the teacher is trying to get across um and that's where that office hours is is valuable and that's where a little bit smaller class time is valuable Miss Pope perhaps we could entertain I know there's a public comment Miss Anderson has something but then I think Carol might have some so you might hear that to see to further the discussion yeah Mr Bruno had something to say though oh sorry um I just wanted to say regarding um the comment that we've heard from uh 40% of the families that want to remain in distance learning I want to caution against reading something into that other than what the survey was actually asking because just because they're saying they want to remain in distance learning doesn't mean that they necessarily approve of distance learning as is um it it could just be that they don't want to risk the physical exposure but they would prefer the additional time so I just want to caution against reading something into it that may or may not let's take public comment Miss Carol public comment might first sorry I know she's waiting a while then go to Carol that's fine I'm sorry Mr L I just know Miss Anderson's hands been up over there for comment so I don't know if that and then go to the continue with the public comment um Mrs Anderson can is a public comment right right okay go ahead I just wanted to um address Dr Lee's concerns with some of the younger children I know my grandson is in first grade this year and he's autistic he has some issues with that but he is begging to have more time he just thrives on it he's an only child and I think maybe that's where some of the differences are whether there's other kids to play with at home or not and things to keep them busy and believe me this kid's got a ton of stuff you know thrown at him every day that it's a challenge that he loves he just loves to learn um I think we can reach a happy medium for those kids who need Challenge and those who maybe not so much where they're not required to be there and one of the concerns I think you were addressing Del re with the kids who aren't quite clicking with the program um when we come back from this to a regular classroom setting we're not going to leave leave those kids out there dangling behind for the rest of their schooling we're going to find them the help that they need to catch up I know that it's not that the learning out there is not probably the best of the situations that they could have but we're going to address it we're going to figure out how to bring all those kids back up to speed and kids are resent they're going to adjust but somehow in got to do the best we can for each child not just the ones who need more time or just the ones who need less time we've got to figure out how to let those who want time get it and those who can't handle the time get it somewhere in the middle or or or maybe an option of that extra hour a day if it's needed it's thank you Mrs Anderson is there any other public comment Carol yes I have several emails uh this one is from Brandy vatelli she says regarding action item G with a continued increase in covid cases in sack County we're not going to be able to return to campus on a hybrid schedule for quite some time due to this it seems an unnecessary inconvenience to families to break classes into two cohorts at the elementary level teaching classes in two 2 .5 hour blocks each day virtually takes away the teachers ability to work with students in small groups and collaborate with grade level colleagues from Stephanie I am currently working with my class for four plus hours a day I teach direct lessons with my whole class for a 100 minutes 1 hour and 40 minutes math language arts then I am doing small groups for more specific direct teaching for their individual needs 30 minutes a day in addition to teaching and small groups I am in office hours where I am helping kids more kids for 90 minutes with their personal questions and needs with the assigned work in Google Classroom that is a total of four hours going to two and a half hours with half of my class and reteaching the same thing for another two and a half hours is actually less teaching time than I am currently giving the majority of my students I'd like to continue with the currently with the currently schedule we have been doing from JM it says as a teacher in cjusd teaching 2.5 hours is not an issue at all the issue is that currently it seems that we don't have enough time now you are proposing teaching five hours total per day we will have no clear collaboration time not to mention all the time it takes takes to plan in a distance learning environment and to grade assignments if we are not returning to school physically why are we disrupting their schedule for no reason since students are already suffering from isolation and depression why are we splitting up the class Community we worked so hard to build in a digital world let's wait to make that move once we are in the red tier for two weeks and students are returning in the physical classroom uh the next one I have is from James it says I appreciate Dr Lee's concern that teachers may not be completely comfortable with distance learning my concern is that students are being given many hours of homework every day my kids dread doing their homework they feel lost and frustrated they would prefer learning with a teacher rather than self-learning with homework just my family's experience the next one um is uh they have asked that I not mention their name as an elementary teacher in the district I agree that students need more time with their teacher online however now that we are going to continue only virtual teaching I do not see the need to have both a morning and afternoon group I have also spoken to several families who would prefer their children be taught in the mornings and for the schedule remains similar to how it is now perhaps we could teach half an hour longer in our current morning time it is twice as much work to teach the same thing in the afternoon as was said by a board member a few minutes ago also I would like to see more training for teachers in lower elementary grades the next one is from Stephanie I think increasing the time from an hour to two and a half hours is fine but having two two and a half hour sessions teaching the same thing isn't necessary and doesn't allow for all the extra time I usually see the kids that want extra help not all families want the extra help but some do and I won't be able to teaching the same lessons twice in a day next is from cat Beamer I keep hearing it said that we are only teaching for one hour that in fact is only the minimum that we are teaching as a fifth grade teacher teacher I see my students for live instruction for 1 and a half to two hours per day then I teach in small groups as requested and or as needed next I have from Mary Linden I understand that parents have posed their questions wanting an increase from one hour of teacher instruction per day is there a breakdown of what grade their students are in there is not a one siiz fits all would the board consider keeping one hour for TK and K and increasing the online time in steps for older grades uh next I have from Leslie mik I am an elementary school teacher who currently teaches for two hours online with another hour of office hours for small in addition I have two students in person for another hour with IEPs who struggled online if we go back to the two and a half hours times two I won't be able to bring in my two in-person students the ones who desperately need that next is from Nicole thank you for all of your hard work I would just like to give my opinion on the schedule in January for our family the best option would be to remain on the current schedule our three elementary students are on IEPs and even though they are currently meeting with their teachers for an hour they are meeting with AIDS RSP resources speech OT and counseling they are not working independently so the work completion is left to myself or my husband to split our time amongst all of our children and I think this is my last one I am concerned for the this is from oh says not to mention their name I am concerned from the amount of time that teaching five hours a day with students is going to take away from our time as a teacher to collaborate plan create slash change lessons that fit virtual virtually Learning grade work and give students feedback keep up with expectations of daily engagement grade book for daily work submit it plus more our expectations as a teacher does not change but yet we are now given less time to complete it I am already teaching two hours plus daily to my whole class combining my AM and PM classes and holding office hours on top of that I work nine to 10 hours plus hours daily and on the weekends to keep up with our demands and expectations in a job where in a norm year it's challenging I know many others are working many hours too with the change of having Am Pm students teachers will lose out on their collaboration time which is very important in the situation we are in I feel that with the decrease of time the quality of my lessons and materials will actually decrease that is not who I am and I give my all into teaching and creating lessons to support students but at the same time I can canot continue working at this pace and take care of my family and kids my physical health and mental [Music] wellbeing and that is all I have thank you Carol um do we want a table uh can I just make a motion what's the motion so I move to approve that we uh select option one to remain in TK uh for TK and 6 through sixth grade to remain in the current distance learning daily instructional schedule as described in the distance learning plan three until we transition to an in-person plan two hybrid model uh and then add that and lessen until another uh acceptable plan is proposed and reviewed and approved Mr Jordan just for clarification I if I understand you right you wanted to stay with what we're doing now which is really option two on the correct on the presentation you want to stay with the one hour so in the board packet what she's reading is option one in the board packet remain with the current model stay in Plan Three with the same daily schedule and then it just was different Mr Jordan on your your report versus that so it would allow us to stay and I think Kelly you put the caveat in there that until we get to the point of moving into plan two unless some other great idea comes up or comes forward and if we're in it for longer so yes my apologies I I I didn't I'm not seeing what you're seeing fine that's okay is I thought I messed up the agenda again so didn't didn't even pH me is there a second I second uh roll call vote Steve all vote I Kelly hi Dr Lee I chair obst we will now go to Advanced planning bringing back our Advanced planning and from what I heard from the board we are going to bring back TI your status Miss Miss Pope I think you might have skipped item H the vacancy oh Mrs Anderson you've been waiting for three hours Mrs Anderson are you ready Ma I'm sorry ma'am oh sure just leave me behind Okay we're going to continue as we I'm sorry to interrupt you I apologize in our current uh bylaws or regulations it does talk about a meeting going past 9: and I think we are at 9ine so we would just take a motion to extend the the time of the meeting uh which Mo I will motion to extend the time please Mr lar thank you for bringing that to our attention I will second okay Mr thank you roll call vote do we need a vote hi Kelly hi Dr Lee thank you chair votes I hi Mrs Anderson hello good evening everyone welcome Dr Lee thank you I did attempt to call you I don't know if you got my message or not but no yes I did call you to congratulate you and welcome you yeah that's great Nancy let's get it's getting late let's continue with the interview we can do all the pleasantries later [Laughter] we are going to continue as we did in the past with board interviews except for since there's only one candidate each board member will ask two questions except for the last person will only be asking one since there's only seven questions and Mr Bruno is gonna start okay what do you see as the basic purpose of the public schools what is the role of the Board of Trustees in the Fulfillment of that purpose okay the basic Purp purpose of the public school is to provide children with a free public education a well-rounded education a education that prepares them for going out into the world and supporting themselves as well as their families at whatever level they happen to be at whether that's vocational or College Bound um or special education students in the level that they can perform their best what was the second part um what is the role of the Board of Trustees in the Fulfillment of that purpose the role of the Board of Trustees is to be the link between the community and the school district and the wishes of the community and to support the programs that would provide for those opportunities for the students thank you what is your highest priority to accomplish as a board member my highest priority to accomplish would be to bring all of the different elements to students and teachers and staff to the greatest abilities that they have bringing bringing those out in staff and teachers and bringing students to the top of their ability that's what I would try to do in a perfect world would be have everybody functioning at the best of their abilities Miss Kelly okay as a trustee what do you see is your primary purpose or primary role and the second part is how would you fulfill that role the primary purpose of a board member is to pass policies for the superintendent to uh enforce within the district and to hire the superintendent and allow him to enforce those policies not to micromanage the district um my role in that is to support the superintendent and to support the administrators in The District in the decisions that they make to guide The District in [Music] the issues that face the public and had the link between the public and the schools do does everybody understand what I mean by the link between the public and the schools I I'm there to represent the public and the people who voted for me that's my job my number one priority is to bring their wishes forward and be that link between them and the schools that answer it what would you do yeah I think so anybody wanted to follow up on that one no okay what would you do if you believed administrators had not provided you with accurate and complete information for making a decision if who hadn't the administrators administrators had not provided you with accurate and complete information for making a decision I would probably go to the superintendent and ask him the questions and allow him to take it forward and find out the answers to those questions okay now you done Kelly yes okay Dr Lee okay um how does an effective School Board ensure opportunities for parents and community members to express their diverse range of views to inform board deliberations on important policy issues in my opinion for me it's been always being available to parents um I've never tried to shut myself off from parents and made it known that I was available to them by phone um and then when they have questions I try to follow up on those questions and advise them what the protocol is who to you know the chain of that they would go through to have something acted upon if they have a concern con er a major concern at a school site or a teacher situation I would encourage them to take that forward to the superintendent and let him guide them as to what to do um I don't try to step in and solve it myself I wouldn't go to the administrator and say hey this parent got a problem you need to address or this is what this parent did you know I that needs to be dealt with in the proper order and it's not my job to do that I've seen it done too many times by board members and it always blows up in their face and it doesn't support our our administrators okay uh please summarize the strengths you would bring as a member of the board the what I would bring I'm sorry the strength the strengths you would bring well being 23 years on the board I have a lot of history with the district I know why things were done a certain way and I know the mistakes that we've made and in several occasions I've been able to prevent us from making those same mistakes um I know why things were done a certain way or why they weren't done a certain way and I've kind of been known as like the district historian in some cases where people will come to me and say hey you know what happened here what do you know about this and I don't know I've just grown to a point to where I feel like the district is family and it's really hard to give up family I I've known when certain board members have attacked certain people or people have attacked certain board members and I don't like to see that happen but it does there was somebody who ran for board this time who had a personal Vendetta against certain administrators and it's just not fair to do that that's not why you're there to you know take personal attacks on people it can't be that way so I just feel like to be fair to everybody as why you're up there and it sometimes it's hard to do but you have to be fair to everybody and I have a follow-up question on that um Miss Anderson so you mentioned that you know your service of 23 years um you know how do you avoid uh stagnation in terms of leadership uh for such a long reign of time um you know how do you ensure that um that you don't reach a a sort of um very clickish or or lack of diversity um in terms of you know board member serving for such a long period should there be term limits what's your what are your thoughts on on that I think there's a constant flow of new information coming out and new knowledge that is presented with our schools our schools have the brightest people available in them and we just have to tap into that knowledge our teachers have gone the extra 100 miles to to bring programs to us when we're in the budget downfall years that there's no money for them that we started new programs that are topnotch in some cases the only ones in the world our 911 program is fantastic and that was brought to us by a teacher um we just have to open our ears and listen and embrace what they do bring to us and reward them for that there's always something new to try if something's not working and always room for improvement okay Mrs Anderson one last question please identify a recent board decision that you felt strongly about and describe how you would balance Community concerns student needs state and federal law staff considerations and your personal values and beliefs to determine how to vote on the issue oh my goodness I guess Co gives us a pretty good run for our money in that department it covers everything um and with Co it was a personal battle because of my grandson and he attends oakill so he's in the district and he's constantly having little emotional breakdowns because he's got no friends there's no one to play with he's scared to death that CO's going to get him last night we were driving in my car and he had an emotional breakdown Grandma I don't want you to die I don't know where that came from I finally calmed him down and he says Thank you Grandma thank you for saying that you know it's he's six years old this kid shouldn't be dealing with stuff like that but at the same time I can't send him to school if a child in his class passed away to co you would ruin that kid for life I mean he's just there's so many aspects of this thing that it's really hard to see see through all of them and figure out where to go because no matter where you go there's going to be an if or an what and you just you just have to focus in on the better good for all of them now no child would be okay if they took Co home and grandma died that would be something that would affect that child for the rest of their life there's certain things like that that to me say we have schools closed otherwise we're going to feel guilty for the rest of our lives you know for that child who did pass away I don't want that responsibility um our teachers were not ready to come back I think that's a big issue we can't force them they have families too they have older people living in their homes or children with immunity issues I'm not a have to force our teachers to come back at a time when we're at record you know numbers and as Dr Lee said the governor issued mass casualty you know orders um you just really have to sit and think about all of the surrounding issues and then pray you make the best decisions that can be made you're not fail prooof but at least you made the best decisions that you thought were the best at the time it's all you can do thank you Mrs Anderson is there any discussion by the board I'll close my ears no discussion okay I have a motion to appoint the candidate Mrs Nancy Anderson I will second the motion and let's do a roll call vote Mr Bruno you're muted I think you're muted I apologize thank you thank you Miss Kelly hi thank you Miss thank you Miss Kelly Dr Lee thank you and the chair votes I thank you Miss hope you're welcome welcome and we now have a full board finally yay thank you Mrs Anderson wow congratulations Mrs Anderson I think welcome I think Scott did you enjoy your one mon Hiatus yeah not even a month I think Mr Scott has lived through something that almost no superintendent ever lived through replacing all five board members right in six I wasn't replaced well four four out of five four out of five in six months is uh that might be a world record and I don't want to set it again you guys are all on the hook okay let's close up this somebody better help me with my election in two years that's all I have to say oh then we get to run together again okay let's close up Advanced planning so we're going to bring back the uh bring back the tier status Sacramento County tier status um we agreed to future date which would be next board meeting would be Wednesday January 20th 2021 thank goodness we're out of 20 we'll meet at six o'clock via Zoom or online until we can Recon be at riy Middle School and is there any other suggested board items okay do I have them yes Yes actually I I I I am hoping that in the sometime in the near future that we could get a report on UL udl um what it is how long it's been around what are the stats how are we applying it where are we applying it and just kind of a you know a yay team kind of a presentation but I'm I'm really interested in learning what we're doing with that and that is Universal Design for Learning is that something we could add to the agenda you beta you betcha and we can also make sure that Kelly we have done a lot of work with that so I know uh Mr Jordan and and curriculum they would love to highlight some of the stuff we did and we doing and got stuck with we integrated a lot with our mtss our multi-tier system of supports um and so we would love to share and have that that continued conversation so thank you for bringing that one up very good Kelly yeah and the second thing was I was kind of hoping to have a bigger discussion about seal um but I don't know if that's if if we're ready for that yet um one of the might require some pre conversations I'm sorry Mr Mr lir did share um a great information on that I found very useful so I want to say thank you for Mr lar providing that but thank you Dr Lee for the suggestion yeah I would I would suggest uh uh Miss Kelly that the udl actually will will tie in with our multi-tier system of support andal so I think that conversation will logically come from us scratching the surface with udl um so if we can kick that off in January we'll come up with like an overview and then I think you'll see that it will it will dove tail into many conversations around social emotional learning intervention pieces other things that we have so that's a great um great starting point I think so if you would um I I just have a request um uh Mr lar that that you also present to us how is udl connected to differentiated instruction yes because I think that's key and I think that's a piece um that we're missing talking about right now um you know try to meet the needs of all Learners um udl is one way how does that intersect with differentiate instruction and if you could help us to understand that better AB absolutely would would be honored to do that so thank you guys that's great okay do we have a motion for advance planning I guess we don't okay joury will not return to um close session do I have a motion to adjourn the meeting Mo you're going to close we are not oh yes H do I have a second I'll second okay a roll call vote Mr Bruno I I thank you Dr Lee I chair votes I we adjourn at 9:24

i'm glad to be here and look forward to getting to know this wonderful community even better next year take care you

thank you so uh we have jeremy here with us jerry would you like to just make a little quick comment yeah uh thank you guys for having me here it's been an unbelievable process leading up to this point to be honest it's a it's kind of surreal for me it's a dream for me to be back home i didn't ever think this day would come so a lot of credit to everybody up here on the board you doctor right to laura my parents so a lot of familiar faces but at the same time i'm excited to get to work and we're always obviously going to build up what bob did but we definitely want to take it further so thank you guys thank you jeremy i think we're as a community probably excited for you to be here as excited as you are to be here um so i have a motion to accept item 3.1 for the hire of new employment jeremy halfcock i have a motion from martin i'm also from diamond i've segmented from our all in favor of the unanimous thank you thank you jeremy for being here i know this was kind of a quick put together but we appreciate you being here and i understand you're on your way out of town to go watch your son play in the big 12 championship football game so i will stay right yes sir uh go cyclops well i'm hoping you'd say that right now i hope you say that it's open got that mixed up all right well thank you very much if there's nothing else dr wright have a motion to adjourn i have a question from uh jennifer i have a second from check on favorite chairman the eye this meeting is adjourned

mr siddique is class of 1988 but in a lump from amherst high school which is awesome he lives and works in the city of holyoke mass with his beautiful wife mariella santiago and their three boys also covered in snow raphael harold jr and gabrielle all right so uh what we're gonna do is i'm gonna i'm gonna remove myself and we're gonna have mike speak first okay let's see if i can do that uh let's see there's a way to make that happen ah there we go does this work great everyone can see me i i have to say i'm gonna take harold's line from because i didn't put that i have a beautiful wife and i really like that so i need to to earn some points but hello everyone um these are always you know virtual events are always so tough because we don't get to see one another um but you know so excited to be here this afternoon um to join you um on behalf of the university of massachusetts system and really all of the four-year public universities across the commonwealth congratulations on qualifying for the john and abigail adams scholarship um as you heard my name is mike drisch and as the director of first year admissions i am based at umass amherst um right here in amherst mass um all of us are so proud um to have umass here in in western mass and that said though um you're in a location and i'm sure many of you know that there are a lot of options in front of you you're going to be admitted to a number of college universities we live in a state and in a region with a lot of choice when it comes to college and university and so there can be a natural desire to look afar for a college university setting that you will call home and i can actually relate to that i was the first in my family to go to college i didn't grow up in western mass i grew up in rural western illinois and my college search started with looking a pretty big distance from home and at places that were very different than my large public high school setting but as as i started to compare different college and university settings i kept coming back to some things that ultimately drew me to stay close to home and attend my state flagship institution i'm a few of those those elements are hallmarks of any public university system especially umass and those include diverse students who reflect a rich array of backgrounds an incredible education and an amazing price that would ultimately prepare me for the real world the chance to be a part of a place where i could not only gain knowledge and perspective but myself contribute and make a difference and give back and finally and i think one of the most important reasons is the size and scope of the network hundreds of thousands of living alumni that are connected to that place everyone knows a name like umass or whatever other public flagship institution you're looking at you never have to explain where you went to college um so you are very fortunate um all of you that are here today to live in a state with so many public universities that provide a wide range of educational settings and experiences and at a value that's hard for any university outside of massachusetts or even a private university to match if you have had a chance to i would highly recommend continue to explore um the options across the state every umass campus is in a very different location every state university in massachusetts is in a very different location and that alone makes for a different campus culture and a different campus setting um that contributes to what makes that place special or may appeal to you um i of course am bias toward the umass system it is the only public research university system in massachusetts if you aren't aware we're home to four undergraduate campuses the amherst campus and then boston dartmouth and lowell when there's the medical school in worcester over 75 000 students from all backgrounds are enrolled in the umass system and the faculty who are there teaching you include nobel laureates pulitzer prize winners and members of the national academies many of you living in amherst may be familiar with some of those faculty who teach i'm at our umass campus right here and as i mentioned one of the biggest benefits of a public university but especially umass is that network we have over 500 000 alumni across the globe and so those four years at umass amherst or another umass campus can lead to such happiness and success if you want to stay in massachusetts or the nice thing is it opens doors in the 49 other states and hundreds of countries worldwide so and in closing one thing that most of you know because you live in amherst is our tagline is be revolutionary um i love anytime i was a history major so i love the acknowledgment of john and abigail adams they were revolutionaries massachusetts itself is a revolutionary place it's an innovative place we challenge the status quo we drive progress forward here at umass and across massachusetts and all of our public universities embody that so i hope that your path to college will ultimately lead you to a public university system either here in massachusetts or elsewhere but ultimately congratulations again on this recognition you've earned it i wish you the best and azure i hope that you go into this winter break and find some joy this holiday season as we all continue to find um our times or find our way through these times but so thrilled to be here um and just add some um congratulations and um answer any questions so thank you i'm not hearing anything that's that i'm pretty sure the epitaph on my uh gravestone is going to say you're muted because it happens all day long i'm really happy um but here's here's laura jepson i'm going to stop talking um and i hope my sound is working i've actually never used this platform before hopefully this was okay um but i just wanted to say hi to everyone and um thank you so much for having me and to all of you on receive the john and adams uh teacher mentioned not 17 years but seven years i'm not quite that old yet financially 17 years and a lot longer i'm here to explain today how the the john m adam scott means in terms of your natural aid award um and there's so many financial aid to going to here when you're applying for schools and next year through a college career i just want to be ever on the same page in that a scholarship is money you do not have to pay back uh we call gift day you call it free money um but it is money you do not have to pay back versus alone but you have to pack with stress so please remove that and take a long present and you don't that is not free money um all the information i'm going to go over should be included with your award letter but i just wanted to reiterate some points the john abigail adams scholarship is available to use at any massachusetts institution that's any umass within the umass system any state university and any community college within massachusetts and you're eligible to receive the award for up to eight semesters so as far as amounts go i can speak to umass amherst it's one thousand seven hundred and fourteen dollars a year so over the four years that's 6800 um that you've just been awarded with your scholarship so it's really expensive umass amherst and umass boston are about the same amount right now at 1 714 a year for the award the state universities are between 100 and a thousand dollars per year and the community college average around 750 for the award so that's just a great chunk of money that you've received so excite you i love this program um so in terms of the award and what it means for tuition i can only spend be immersed so that's the example i'm going to give you it's fall or next summer i should say you're going to receive a bill and it's going to be a large not large tuition bill that covers your tuition and fees so you'll have one more sum labeled at coverage and mandatory fees committed to one that's your feeling fee service fee and your mandatory health insurance so you'll receive that bill and once the abigail adams is received will be done 1714.

so here's time where i'm going to ask you to put something in the chat here's your question what are you most proud of don't put it in the chat yet wait for it three two one countdown but go ahead and maybe type but don't hit enter what are you most proud of learning so far this year hopefully everybody's typing something special don't hit enter yet what are you most proud of you have accomplished this year maybe it's learning your multiplication facts to nine i was just in third grade they did that today maybe it's learning to read at a new level maybe it was learning a new instrument what are you most proud of type type type i'm gonna give you a three two one [Music] go mr mario for typing the prompt in the chat nice job all right friends trace dos uno hit that enter button what are you most proud of let's see him roll up good job ilya for starting us off making new friends what are you most proud of friends in the chat beautiful digit times two digits yes [Music] proud of chassis teachers saying they're proud of our students fantastic [Music] lots of great arts getting better at math [Music] making friends super important one [Music] see beautiful beautiful hold all of these things that you are so proud of into the next new year and set up a new goal for the new year oh i see a front handspring i can't do that still so be proud of yourselves and take that proud proudness pride into the new year with a new goal so thinking about this year we've endured a lot a great deal i talked with our climate team and i talked with coach renee to see what should we honor at this community meeting and we all agreed that we should honor the things that we personally all hold as sources of light sources of inspiration that may help us a beacon if you will a beacon of light is someone or something that guides us or gives hope to others [Music] um so the thing i am super proud of and something that gives me light every day is our fort river staff so shout out to all of our fort river river staff shout out to our families and students too for making this year full of light so we have a presentation i'm going to give you a little bit of a taste of some of the things our students shared with us that they said that they were proud of and things that gave them life isaac he found light in celebrating holidays with his family ida found light and drawing pictures and making art [Music] we also have a video people gave us such creative things hi everyone my name is josh during covid what makes me happy is drawing these are the drawings i've done oh they made the ninja turtles and stuff so and now um thank you very much so that is just a little taste of the video that we are going to show you shortly of all the contributions our students have made of things that give them light and hope nothing can dim the light that shines from within [Music] so another thing that gives me light is you all working so hard so we get to give a shout out today to our wave winners in kindergarten our wave winners are rosalind zoe and miriam first grade kai niyasa brianna connie and fahren second grade jadiel isla and logan third grade michelle and emery fourth grade nora and eli fifth grade sebastian and corali sixth grade macy and rpad our special shout out goes to josh for pe and maria for library and our staff shout outs for wave winning this week are to lanny way to get library books in people's hands miguel for all of his miguel magic and to mr derning for leading our first grade caminades english speakers shout out to all of you i'd also like to say a farewell to a couple of our students we're going to be saying goodbye to brianna and emily we wish you all well and are so glad you've been part of the fort river family we also are celebrating birthdays today it's usually morning announcements that give a shout out to birthdays but why not celebrate them at community meeting for the rest of december we have lots of people celebrating today is the birthday of brianna moritz and mr turning special shout out to you all also edward isaac ava maria diane kira jackson xander amy izzy anushka ida samantha and eli happy december birthdays to you all and we even have a couple of january birthdays to celebrate before we come back shout out to noah ella and ben for your january birthdays before we come back on the 4th so friends the other thing i'd love to celebrate with you all today i don't know if you've taken a look outside but it's snowing there's magic in snow it insulates the earth sends the animals and plants into their deep winter sleeps if you get a chance to go outside today please make it a snow day later we also are quickly approaching sunday december the 21st the winter solstice sun will rise at 7 14 in the morning and set at 4 18 in the afternoon that's only six hours and four minutes of daylight it's the longest night of the year from that day forward the minutes of daylight will grow back minute by minute making the days longer and longer again until june brighter days are ahead of so if you are able if you can work with your family on this one you happen to have a candle i asked you on that day december the 21st don't do this alone that you light a candle to shine your light literally out in the community and know that others in the fort river community may be lighting that light in solidarity in their home as well may the light the flame bring warmth to your heart and fire to your soul a big connection in our community in siem foreign hopefully that light will inspire you to see the good in others and allow you to reflect about all the love you have in your life from your fort river family as well as from your own family where you look for light and inspiration you can find it hopefully you can find it from within as well well miss jeremy i want a little bit okay so we're about to watch a presentation now the presentation we're about to share captures students from kindergarten all the way to sixth grade it's great it ranges from reflections about the pandemic to reflections about what brings us joy and comfort i'm sure that each of you will find at least one thing from this video speaks to you and think about the things that spoke to the students and find that common connection presentations [Music] shine your light fort river school find your joy encounter alegria jumping in the leaf pile with my grandpa makes me happy christina from coming on days [Music] learning about countries brings me lightness mia kindergarten during the pandemic my sister and i went through our toys and donated them to a boys and girls charity it made me feel good in my heart brooklyn mccall first grade loose [Music] esther connie familia [Music] by alice because kovan 19 it is dangerous but we can still do google meet classes games playing outside go somewhere wearing a mask hugging my family staying happy reading writing reading math and writing exercising and go noodle playing with friends on zoom and taking breaks keto grade three in the darkness reading a book brings me likeness joey don't let cobra 19 bring you down kobit 19 can't bring us down because we can still be kind learn stay healthy play stay happy participate read make friends try new things share help care and many more things i yuki woodruff third grader my teacher zach martinelle grade one [Music] getting my new chocolate lab puppy emery third grade pets i shine the light by playing fetch with my puppy indy and hanging out with my cat i shine the light no matter what there are two things i love a lot one jumping around on the trampoline two and baking a lot of new things like peppermint brownies maisie lonergan shine the light eli ferris snow by maggie collins in fourth grade mr early and mrs demario's class six ideas to play in the snow one build a snowman two build a snow fort snap three snowball fight be safe four make ice cream five make snow angels six sledding hope you enjoy thanks ashley reminds us to choose love fort river strikes again with teachers that want the world to be a better place must thank them all teachers even miss chamberlain although she's a principal these are some things we do donate food for the hungry at fort river we do things to help animals like the money donation for the aspca at fort river we must try to make the world a better place are you with me covenant things that coven 19 cannot stop goku 19 cannot stop us from learning cannot stop us from being kind cannot stop us from working hard cannot stop us from seeing nature cannot stop us from growing from mistakes cannot stop us from being curious cannot stop us from saving the environment cannot stop us from helping less fortunate people and coping 19 can not stop us from spreading love our jackson tees [Music] aaliyah and ava hall started dreamland with aaliyah from sister sister studios in the beginning of quarantine aaliyah and her sister ava started reading children's stories online on march 30th elya started reading every day on instagram live soon after she did facebook live too and now they've read over 200 books and have a youtube channel one of the first books on dreamland that elia read was may among the stars it's about mae jameson may was the first black woman to ever go to space it's so important to alia that there is representation in the books that she reads she wants other kids to see themselves in the books that they read we rate they raised over ten thousand dollars for non-profits including no kid hungry they interviewed kid authors and important community leaders and got lots of recognition for our show she was even on drew barrymore and has been recognized on nickelodeon golia and ava lots and lots of cultures and different places around the world celebrate many many different ways this time of year often times those celebrations revolve around light so find that light fort river celebrate whatever you celebrate celebrate it funny funny celebration word informal have fun to enjoy your holiday to enjoy the snow similar fun funny great you are welcome here we love you have a nice day we stand with you we choose love do something kind thanks for those reminders ella austin lastly this representation from ella and ben reminds us that at fort river school however you find your light we choose love so thank you thank you thank you to all of our students that contributed your brave thoughtful inspirational students who created slides and shared their ideas for this presentation your life will serve as the beast brighter days are ahead is hope is being able to see that there is light despite all of the darkness and i know i and miss and known and all of our staff have forever find hope in all of you we have an exciting we choose love logo contest coming up in the new year to tell you all about when we come back after you take your time to rest your teachers will have incredible new lessons and you will have exciting new things to learn when we see each other again in 2021 [Music] but for now it's a snow day if you can go out and play please go out and play if you can bundle up take as many layers as you possibly can and go catch flakes on your tongue or go sledding or make a snow angel or one of those things that maggie suggested in her slide what i'd like you to do is another three two one three two one what is your favorite thing to do in the snow get to typing all right friends three two one trace those uno what's your favorite thing to do in the snow go go make forts excellent build the snow castle excellent sled build a snow person throw snowballs excellent i hope you have a wonderful wonderful time playing in the snow if you can get out there please be good to your family and be extra safe over the in the community over the break happy new year to all of our fort river family uh so have fun out there be very very safe and we're going to close by singing the fort river song miss krasner put together a slideshow i hope the audio comes through if not the words will be there and i want you to sing it loud and sing it proud from home friends here we go we're going to share our fort river song and i hope you all sing along [Music] let's see uh i