uh there's one slide here that you can see up on the screen here it talks about 116 hours that we have to fulfill uh from the state department of education they have the state board of education has made this proposal where we can waive up to 20 hours for professional development so for example what we did with the high school for those two days of training and getting ready for it and we had to go remote learning again we were able to waiver those hours if it's as long as it occurs between december 1st 2020 and april 30th 2021.
can i get a motion motion motion mr fazio a second second second mrs morris discussion mr ball yes mrs yes yes is martinez yes yes is morris yes stevens yes ms rosamano yes yes yes education resolutions district and high school resolve the board of education the result the boundary board of education approves resolutions as outlined in educational resolutions under district high school and it's just 8.2 can i get a motion motion second second miss morris discussion why are the kids going back so late next year absolutely yeah but it's we're talking the 9th of september i mean that puts graduation 27 the 22nd of june yeah our hope is we just put in for a summer school grant and if we get the summer school grant we're actually going to be running a summer school k through 12 that's going to run from june 28th to august 28th so we wanted to have a little break in between so we built a calendar based upon us possibly getting that grant um again there's no guarantee that we get the grant and and again um we could always change the calendar later if we needed to but our hope is we aren't in a crime situation to get the grant and we are hopeful that we're going to get that grant it was the same this year graduation's again i mean looking at i i don't have the calendar in front of me but you're probably looking maybe moving everything up maybe a week [Music] probably yeah probably the second and does our calendar match with southbound brooks uh it doesn't match exactly but we're pretty close spring breaks fast no they they only they they cannibalize spring great i think they're just doing a long weekend yeah they're not even doing a whole week um they are getting out earlier but they they are also going straight through the school year they're very little breaks with their calendar you know for us traditionally we've not done that and um just knowing you know how we've been and how we've done the calendar in the past i didn't think the reason being is because of testing the testing is supposed to be next year and spring break they've got to be better for the students to be in school and just take a longer break to prepare for testing instead of having is what we are going with so i think it's friday i think it's like friday saturday sunday monday we're off and that will be no good just remember from days of past but we wouldn't mention we wouldn't match and you would have high school kids and then grade school and they would be off with different weeks [Music] yes mustang yes yes is martinez miss martinez yes yes morris yes the stevens yes ms rosamano mr samantha yes yes mr tomaselli yes is the battle there yes yes yes okay that brings us up to education resolutions middle and elementary result the boundary board of education approves the resolutions as outlined in education resolutions under middle and elementary schools so we have 9.2 and i get a motion motion motion this march second second this defazios discussion i'm very excited to see this is kind of a very cool concept to have a mindfulness space outside who is going to be in charge i'm sorry is in charge can we get a roll call mr bob yes miss blessing yes yes is martinez miss martinez yes yes is morris yes stevens yes ms rosamato yes yes mr tom sally yes is yes we are up to special uh services resolutions result the boundary board of education approves resolutions as outlined in special services resolutions we have 10.2 can i get a motion motion motion mrs stevens second second second mr zuko discussion i had a couple of questions just out of curiosity um on 11.11 skydell is that who we've used before there's only one yes yes stevens miss martinez is a yes thank you morris yes stevens yes ms rosamano yes yes this is resolutions resolve the boundary board of education approves resolutions as outlined in financial resolutions we have 11.2 through 11.
um you have the exhibit 12 in your agenda packet and this calendar was developed by the administrators with union leadership input as well we went to them with some questions and gave them they gave us some feedback some valuable feedback and that we made some adjustments so the i'm gonna highlight just a couple things that are different uh one is we start the year with three consecutive teacher institute days in august so it'd be the 18th 19th 20th no students uh three days with staff we this year we had a whole week because of the remote learning planning days and and we usually have two days but we did find it was very valuable time to have that much time before the school year to get everybody ready so we put three days in the front rather than two the only other change really is uh we added a second pt conference day in february on the 22nd of february this year we'll only have one uh and then we will be attending on uh cashmere pulaski day in march we'll be attending on the 7th of march that lines up with grant high school so ever the the breaks line up with grant high school as well the spring break and the winter break so so those dates are set we don't mess with those because we want to stay in line with with them but otherwise pretty similar to what we've done in the past so we just need a motion to move forward anybody have questions so in the past chasm plasky day used to be like the floating hollow floating snow day so we're not going to do that anymore no the hope is that we can avoid snow days by using e-learning days so we can i have emergency days built into the calendar but uh if we have enough notification like if we plan it right i'm hoping that we don't have to take them any other questions can i please have a motion to approve the school calendar for 2021-2022 uh all in favor as the motion is read say aye aye any oppose eyes have it all right last item is just information kindergarten registration information for 2122.
so we've also invited representatives from the city and then finally i've had a conversation with the fox valley park district about the project and we also have a representative from that organize organization here with us tonight so with that i'd like to introduce our zoom guests uh representing paultay homes we have mr matt brawley who's the land entitlement manager and mr mr russell whitaker who's their attorney from the city of aurora we have mr alex alexandra who's the chief management officer mr trevor dick director of development strategy and facilitation mr david dibo director of economic development and ms tracy basic who is the senior planner and then finally we have the executive director mr james pilmer from the fox valley park districts so we'll begin by letting mr burley and mr whitaker provide a brief presentation about the project and i can't see them so gentlemen we'll present that on our screen here and then you can begin hey good evening this is russ whitaker i'm an attorney at the law firm of roosevelt whitaker uh 127 aurora avenue in uh in naperville um just wanted to clarify real quickly as we get going i actually have rob gutz with pulte homes uh with me this evening uh matt brawley is not in attendance so um the the request before you uh was was submitted by myself um i am working uh with polti and helping to lead the project uh the lincoln prairie project through the process with the city of aurora um and various other governmental bodies that have approval rights with respect to the project i don't want to spend a bunch of time going through all of the details of the plan uh but this is a very large and complex development parcel it's the far south end um of the city of aurora uh roughly 530 534 acres i think it is um we're developing we're planning to develop the property in phases given the size and scale of the project we anticipate this being a 10-year project um there are commercial components of the project um there's a residential component of the project which would be traditional single-family homes like you have in much of uh your district but the the sort of core to the project is a del webb age-restricted active adult community this is a very unique product something that's not offered generally in in well it's not not in district 308 there's not a a similar facility in the city of aurora many of you may know del webb by name uh del webb huntley is uh is certainly a facility that many people know there are a couple there are a number of dell webs throughout illinois but um pulte homes actually owns the dell webb brand um and would be building this project comprehensively with the dell web being centered on uh the dell web is the the is the critical element of the dell web brand um is the age restricted component of the project so rather than this being traditional housing where i might live in under rob might live in it this housing is restricted specifically for folks that are 55 plus that's that's a little bit unique traditionally you might think hey how do you get away from that or get away with that you can't do that because of fair housing laws um however a number of years ago uh the federal government passed the fair housing or the housing for older persons act which is actually an exception to the fair housing act and allows us to specifically discriminate if it's based on age and if we meet certain metrics so that's what we plan to do here um it's a model that's very popular in some other regions of the country giving the aging demographics in aurora in the surrounding community we think there's a dramatic need for this sort of housing type um we've been working closely with aurora fox metro some of the other planning bodies to get the project rolling um and excited to be able to initiate the conversation here with district 308 you can see in the in the powerpoint presentation we put together there's an overview of the land plan kind of color coded to show you the uh the various planning areas um if you want to just i guess kind of shift forward a couple of slides i don't want to get into a lot of details about all of the specific project product um but here on that last slide you can see the the core of the community which is the dell web um that is the that is really the heart of the community and why we're out here developing this property if you go to the next slide there's a couple of commercial pods that we're reserving um you can see a 30-acre pot of commercial to the north that could be a like a a grocery store centered commercial center something in that it'll get 30 acres and then there's a smaller community shopping center area to the south the parcels along route 30 are future development parcels we don't anticipate being there for five six seven eight years even uh so we're not necessarily planning specifically what those would be um they might look like traditional single-family housing they might be an expansion of the dell webb community we're trying to maintain flexibility you go to the next slide please just kind of going over the same uh the same areas i just discussed this is the next slide is what i what i think i really wanted to talk about so when we look at this slide what you see is the extraordinary value that we would be creating with this project so what we went that what we did here is we evaluated the eav which is obviously the basis of the tax revenue the district 308 operates on you can see the type of revenue being created at lincoln crossing which is the traditional single family product you can see the tax revenue being created at the lincoln prairie del web and you can see the taxable value being created at the commercial we've broken this down on a per unit basis if you go to the next slide you'll see the aggregate values uh and so here you see this is really small on my screen so i'm going to have uh have trouble getting you exact numbers but i think the the total eav at lincoln crossing is like 21 million dollars um i i don't know if it's 48 58 or 68 million dollars on lincoln prairie del web but then the commercial segment has an eav of about 10 million what you see though is the the actual tax revenue that's being generated off of each of these components of the development what you'll notice is that the dell web is the real generator of tax revenue for district 308 you're looking at over 4 million dollars a year in annual tax revenue from the dell web in total the this development project would generate over six i think it's about six and a half or six and a half million dollars annually in new tax revenue to district 308 so there's an extraordinary win here for district 308 i think that's part of the reason that um we've been working so cooperatively and i think city or brewer has been excited about the development opportunity if you could flip to the next site please so the ask from us is relatively simple and you know it's interesting because i heard i was on the youtube channel and listening to the board meeting um in advance and being recognized here and i heard a comment that you might um talk at a committee level about not negotiating away impacts this is a unique scenario because impact fees are something that were created under state law and the supreme court has weighed in uh the supreme court has said that impact fees are appropriate and can be charged by a by a government not as a taking when they are specifically and uniquely attributable to the needs that are created by that development we pay impact fees to the school district when we generate kids because there is a need created by our project so of course on the lincoln crossing project where we will be generating students we will be paying impact fees which are specifically and uniquely attributable to the needs created by our project however at lincoln prairie it is an age-restricted project we will not have children residing in that project there will not be any impact to the to the school district we anticipate that the proposed or the the required fee would be about half a million dollars we're asking for a waiver of that half a million dollars not because we're negotiating not because not just because we're generating six million dollars in revenue in this project but because pursuant to supreme court law it's not appropriate because there is no impact to the school district there is no cost to the school district associated with educating kids therefore it is inappropriate by operation of law to charge an impact that's not negotiating a way that is following the law and i think that is something that is absolutely critical and appropriate for a school district who is educating the the the kids who are supposed to step in and follow our democratic rules and i think the the reason i included the lincoln prairie commercial on this slide is to show that where there is no impact you do not collect an impact so lincoln prairie commercial center will generate no kids and we recognize in ordinances that we don't collect impact fees there so it follows just the same way on the dell web because there will be no kids there is no impact for you so that's that that's the position we're taking on this this is something that we've done in many other places if you look at naperville the school district 203 school district 204 have waived impact fees um really without question and it's actually been adopted into the code in the city of naperville and so this is something that happens by operation of law because naperville has seen a number of developments similar to this so this is an educational process i understand this isn't something that you've seen before we're look we look forward to working with you where our goal is to work cooperatively with you have an educated conversation and get to the point where we need to be at the end of the day we think we're bringing a project here that is huge win for 308 and we look forward to working with if you have any questions i'd certainly be happy to answer would anyone like to begin with some questions matt um could you estimate or guess how soon some of the commercial development would begin once the um 55 and older community is starting to establish yeah i mean we're our goal is to facilitate that development happening as soon as possible um we're under contract to buy all of that property that that we had planned um so if we can find a commercial development partner the sooner we can move on that the better that's that that just helps our bottom line so we we want to see that move as quickly as possible the bottom line is this is not an area that has a a huge number of rooftops that traditionally would have supported uh commercial development uh by adding rooftops into this area we think there's going we're going to be creating additional demand for commercial and the commercial becomes more viable right if i'm a commercial developer if i'm a commercial operator if i'm joule i'm looking at how many rooftops there are within service areas and if there's not enough rooftops then i'm not building additional commercial i'm going to serve from a dish from a different facility by us we're planning 700 roughly 700 homes on this site that's the type of development that's not generating kids for you but is generating the rooftops that is going to support additional commercial development i have a question um sir you gave us the example of district 203 and 204 that they've waived the impact land cash fees is that what you're saying that is correct okay do you have any examples of districts like oswego where we do not have a big industrial base of a district that did that same thing but they don't have the same circumstances as naperville i i don't think well one i don't know i don't know if 204 has a huge industrial base but i don't i don't think that's relevant it's because it's not a question of negotiation the those districts have recognized that by law by by order of the supreme court they do not have the right to collect an impact fee where there is no impact to their district so they're not doing it because they don't think they need it they're doing it because they don't think they have the right to do it can i ask maureen do we have the right to do it the impact fees are as mr whitaker says is is a tied to the impact to the school district of having to educate those students and the lag from when you're going to start getting that money um through the levy so if there are no students there would be no impact i would i would ask differently about that just a little bit thank you maureen for the clarification because i think there's one other way that i think we typically see that is heard of and that's the impact of the fact that the del webb is right behind non-age restricted homes that normally could be considered walkers to the schools that are attached to that they would fall within the 1.5 mile range but very likely because of the amount of traffic brought in because of the dell website um that might be considered too hazardous and it would likely be considered too hazardous for students to cross that road which would incur transportation costs for our district that's my one concern is that the second concern i have is that while you're age restricted maybe you can answer for me if a student has to move in with their grandparents due to financial hardship there are things like the mckinney-vento homeless act that would require us to educate that student if they lived with their grandparent even if it was short-term and if it's age restricted to the extent that you've demonstrated would that student that student would have to qualify as a homeless student in order to live there i would imagine and that can bring pretty significant costs to our district moving forward if we then have to educate that student for the rest of the year so i'd like a little bit more information on what you've seen especially in this time of financial hardship where families are having to move in together if you have seen this happen and how how is this addressed so it's it's addressed up front in our covenants um i i don't know specifically where you live but you may have a set of declarat a declaration of covenants conditions and restrictions which governs your property that you own those covenants you voluntarily assume and agree to comply with those covenants when you choose to buy a home in that subject so we will have a set of covenants that are recorded against the del webb those covenants say that someone under the age of 19 may not reside or may not spend the night in the community for more than 90 days in a year so there is no basis for someone someone registering for district 308 with an address in our dull web community they could be prohibited by the homeowners association from libya right which is what my concern is would that consider them a homeless student then because they cannot list that address and if they can reside there and they can reside there for up to 90 days and they enroll in school as a homeless student because they reside in a dull web neighborhood that's close to a good school we would incur pretty significant impact so i guess yeah and there is if i could just say there is a distinction between the covenants prohibiting them from living there that is not something that the district can point to the district would be obligated to take that child if they in fact are sleeping their nighttime abode rightfully or wrongfully under your covenants if they are there the district would have the obligation to take them in as a student for whatever period of time that they are actually physically there on a nighttime basis and then they would be required to be educated for the rest of the year no matter where they then reside after that so i just sorry ruth speak i reside in a planned community in oswego that has a 55 and older portion to our community that has similar covenants so perhaps we could take a look at what i mean it's not brand new so the community would be happier than that community paid an impact fee um it was is there an impact especially what we're seeing now with families needing to kind of move to grandma's for a little while so not that i'm aware of but i don't my kids don't go to elementary school anymore so i um i but i think we could maybe look to that as a example and a resource of information of what has been done in the past and what how it played out too because i believe that we have restrictions on you are not allowed to have children living in that community at all which is why i'm concerned i do also want to say thank you guys i i know it doesn't sound like we're grateful to see you here but we really are for a variety of reasons not the least of which is that you have no obligation to be here and that this decision on impact fees and land cash does not reside with us as a school district no matter how it impacts us or not it only resides with the municipalities in which those developments are addressed or reside so i really do appreciate you considering speaking with us educating us hearing what we have to say about the things that are just a little bit different for us right now and the things that we would be needing to look at when we're looking at what we find as an impact and again to the city of aurora thank you for even asking and for showing up especially via zoom to do that um because we really do we really do appreciate it even if it doesn't seem like it plus bringing growth thank you very much because that's what we need and it's much appreciated can i just ask one question things on but oh no i'm not i just forgot to say that at the beginning and i feel bad um del webb the only dell web community that i'm familiar with is del webb huntley up on 47.
i know it's already been several years how's that how is our gym floor looking here at the high school it's interesting you say that so i got here early today and i i went in and shot baskets for a little while which is probably the first time i've done that in a couple of years but the floor is seen somewhere it's seen some wear i mean i think it's it's generally in good condition and will be fine for quite a while but um but it definitely is it's definitely worn so in your estimate not on my five-year plan it's okay it's not on your five-year plan but you know not that long after six yeah thank you thank you for all of this yeah dr john so if we're going to the bottom i only have my questions for the top i have a couple questions for the bottom part the future plan um juan i've had a few people ask me about the tennis courts where are those on here is it part of the track is it part of yeah the athletic facilities um it is something that we need to take a look at as well because i've heard i mean the school graciously allows people to play tennis at times when they're not being used and um there's not a lot of those facilities in the town now particularly since the the tennis facility closed and so i expect that those might come due sooner rather than later because they're getting a lot of use the second thing that i want to say i'm always sort of a broken record but i will also note that there's nothing on here about replacement of schools and we did a fancy fancy project about replacing schools you know we have 2.5 million dollars for the window replacement at potter and demello we need to have a serious conversation about what our plan is for replacing our schools because it doesn't make sense to spend 2.5 million dollars replacing windows unless you intend to keep those buildings and i know there's a lot going on right now with covid and i don't you know say we should you know bring this up now but i would hope that maybe once we get closer back to normal that that maybe we could actually convene also with the town side because it can't just be us advocating for schools it's got to be part of a larger sort of capital master plan for the town these schools are going to have to be replaced they're not going to last forever and we can't continue to you know spend millions and millions of dollars because i i would assume we're going to get you know we're going to look for reimbursement for some of these projects and with reimbursement comes a commitment to use the building for 20 more years generally speaking yeah yeah so we're out with dartmouth middle school roof project right exactly and that's you know we had to do it because it was leaking raining inside in some places right um but i i think we just we really need to continue to bring this up um you know and to be a little bit of broken records about it because um you know that was that is something we need to do and i know um when i was on the finance committee one of the things that we did which was not successful so maybe this is not a good strategy but we put a placeholder for the payton era bridge on the town capital project because just it served as a sort of a visual reminder that like hey this is out there and we need to and so maybe at some point we do want to put some placeholders in our capital project to remind people all around that this is coming due right we can't continue to punt much longer our maintenance staff to mr kiley's point is great um as is mr kylie and keeping these things running but you know there's only so much blood you can get from a stone well that's a very good point and i think maybe come you know come the fall or after covid's uh kind of camp down a little bit that we do reconvene some kind of uh facilities uh group that we we start having that conversation and pull back some of those documents that were made available to us by that consulting and design group mr nunes yeah just thank you mr chairman not to put mr kylie on the spot but just what's a ballpark figure to replace one of our elementary schools i don't know it's probably going to be 50 million dollar projects you know some it depends you know obviously is the answer but it depends what you're going to do um you know depends which school you're going to target how are you going to do it um the the recommendations of the facilities master plan included some options for re for major renovation versus replacement we'd have to look at that we'd look at additions to some schools um try and figure it out that way so it varies so much and i don't think right now would be a good time to to ask for estimates because it's just the construction business is so um in such a disarray right now but i think that uh it would be yeah a significant investment obviously we'd seek msba reimbursement for any project of that magnitude we'd never move forward without it so we would target most likely have to target a specific building and um you know seek msba reimbursement for that as we talked about last when we did talk about this facility's master plan some of the issue one of the issues that we will face is that we maintain our buildings very well and as as such it doesn't make us a great candidate for funding um that's what you get but uh you know it it definitely there are there are things that we could look at we don't have overcrowding so that also is a disadvantage for us when it com compared to other uh other districts seeking funding so we knew we would be sort of a borderline candidate for a building replacement but that's not to say that the the climate in school building might not have changed a couple of years from now you know or five years from now um and obviously you have to address it at some point and you know dr jenkins is correct you can't they're not going to last forever so we do need to have some plan it may be five years ten years more who knows but i have to have some plan for it and just a follow-up on it i think the the other the other thing that we have to look at too is where would we be able to put one of these schools i mean if if we went brand new you know do we move students into into you know split them into a couple of the other schools and demolish one and rebuild on that site or where do we go because i'm not quite sure what there is available in town for land again my personal opinion no there's that's a big concern yeah there's not a lot of uh available centrally located type properties uh to us but you know those are all things that we could talk about as a group when we when we consider the topic and um trying to identify what our priority would be and then push it and try and get it into the into the discussion at least anyone else so mr nunes i'll just say all i remember from that meeting that we had with the plan people was the numbers were big enough they almost gave me a heart attack i think 50 is on the low end of the numbers that were bandied around in that meeting that's that happened to be the one meeting i missed when i was sick but yeah i remember looking at all the papers it was i think there was one option that did potter and demelo yeah and then there was another option that did quinn yeah and they were all i think probably started at 60 and went up near a hundred and he's not even talking about the middle school i i do not know 100.
it's titled uh summary of building summary by building of requested capital expenditure you're looking okay so that's not the right report and now this one's is summary of requested capital expenditure plan all right was that a different email it was all in one email but it's a there were four different documents in the email all right then i'll just find it later okay thank you i just wonder if i it was like you had sent that revised documents so this is completely all right no but uh if i'm not mistaken if you check your calendar invite there's five attachments it's probably in there okay thanks adam i'm gonna have rich talk about the dodd roof the 750 000 and i'll just i'll send you a quick email of the documents okay rich would you mind just um giving us a quick overview pretty pretty easy i mean it's a dated roof uh we're well beyond um the expected uh expected life proof at dptm um over the past few years last half been proactive maintaining the roofs by re-stripping while the steam and then uh trying to keep uh all the target patches and uh overlaps uh secure but now we're getting to the point where you know we're in cascade failure mode we've already had a number of leaks uh specifically in the gymnasium which ultimately results in damage to the uh the wood floor below um the roofs are derivated um you know we've uh we've i think we've taken every proactive measure that we can to uh extend the life of the of the roof systems um we do have uh some roof um rooftop units that need to be re replaced or removed uh some skylights that antiquated that need to be removed things of that nature so it's uh you know simple simple answer you know it's time to replace the beyond its life expectancy yes question about the roof over there um is that the worst are those the the worst areas in the building yeah uh for roofing not really it's okay areas it's the areas where i would say we would get the most economy in trying to repair um i mean we just could we just repaired a a gravel stop scene along you know the newest section of the building along park place uh that was actually leaking into the classroom so it's you know uh right now it's trying to address the worst sections of the building and to try to get the most coverage uh as possible um i mean i could cherry-pick to say our first locations our worst condition you know worse places on the roof uh that are in worse condition but ultimately to get the most roof replaced uh for that amount of money those are the areas that we would focus on okay now what about over the media center over the library was that work scheduled that those results those leaks are resulting from um the enclosures of the hvac systems that are up there so the unit ventilators or rooftop units whatever acronym you want to utilize um the enclosures have basically rotted away so they're no longer weatherproof so that's that's what's causing the leak in the media center so um there is capital actually that it's going to go out to bid next month for replacement of those units with new curbs so that should resolve that scenario great thank you rich yep yeah and and i'll add just you know we've been trying to um you know patch patch up that dot roof system for many years and you know we you know chasing lee to leak but you know the the request for this 750 is it's inevitable we need to do it it's it's crazy even though we know the the fate of dot is kind of an unknown as part of the school modernization committee long term uh you know realistically you know we're going to keep that building in use under any of the scenarios that are being improved for five to six years at a minimum so we can't wait and that that's why this one becomes important and over the five years in this this plan that's being presented we do have 1.7 million total for dodd this is just the first tranche we're also also asking 500 000 two years out and three years out got it okay uh tim thanks andrew uh you mentioned so then you mentioned 150 000 for chs field uh complex did we do the lights already or the lights baked into that that's in process right now and it's covered under a separate capitol all right so that's already approved elsewhere yes okay all right great thank you you're welcome okay the next the next category you know i'll try and talk through these um what without presenting the screen this next one is pretty straightforward we're asking for 350 000 for district cafeteria improvements and there's two specific things one is that we have a uh at cheshire high school we have a union one unit that's in failure mode um and we need 175 000 to replace it that's the one right off the loading dock rich is that correct that is correct okay and the the second component of the 350 000 is we need a an additional 175 000 to do the norton cafeteria 400 000 was already approved and appropriated by the town council for that project the they went out to bid for an architect wojus architects was hired that design work under the supervision of the pbc you know has essentially been completed and so based on the design and the work that needs to be done the recommendation is to install a walk-in cooler freezer outside of the norton building because there's just no more room inside and so there's another 175 000 that's needed to complete that project this is this is an estimate that you know was developed you know with dan uh who's on with us rich you know myself and we're waiting for the architect to confirm so that's what makes up the 350 000 there ben sorry to interrupt um quick question so the cheshire high school i understand so that unit is in failure mode the additional 175 000 for norton is that is that necessary funding i.e um you know giant elephant in the room of school modernization coming and as we work through that process is that something that is mission critical in order to keep that cafeteria service open and running in the next year two years it's a kind you know it's a combination of you know keeping it running i would say it's less keeping it running and just making it a more efficient food service operation right now you know we're limited in how quickly we can move the students through because we are limited space wise so the the reconfiguration would do more for efficiency and also for the display and and how the food looks as opposed to it not working at all at norton you know i i think the thing that we talk about with that capital budget you know every year is where it's a chicken and an egg problem you know when are we going to be able to get the norton renovation completed under the school monetization plan and you know how many years do we have until that renovation begins and so what do you do you know if it's five to six years out you know what's being presented in the capital budget this evening is something you would say yeah if it's five years out we should do it i think that's the decision for the for the planning committee on a lot of these items um the one thing i will say is you know because obviously being part of the of the committee not the committee but listening to the meetings it sounds like norton is a school we are keeping online so you know whether or not if we did a renovate as new you know would we wind up spending this money and and then respending it because we're moving the cafeteria elsewhere um i don't think so but you know what we know again and as those phases are worked up and that plan comes to fruition we'll be able to look at it differently i think so all right thanks you're welcome okay um sounds like we're good there so so i'm going to present my screen again because the next series of improvements being recommended is hvac and that's a pretty wide variety of items so we're we're here so this is 1 million 265 000 so the first 175 000 is to replace the underground oil storage tank at cheshire high school um and the board members you know are aware that some of our schools have underground oil storage tanks that we've removed and and we haven't replaced like at highland and at chapman because those schools are serviced by natural gas so is cheshire high school we know we have to get the tank out of the ground at cheshire high school whether or not we're going to replace that is is a question but we do need the funding at a minimum to remove it if we replace it we need 175 if we remove it the cost will probably half would be half of that or even less depending on the bid that we get so that's component one of this request another 175 thousand is to replace an energy recovery ventilator that was removed at cheshire high school a few years back um and we it really should have been replaced and as a result of of that we are not getting maximum exhaust ventilation in about 25 000 square feet of the building so you know we did rich did rich clavet had colliers come in and and take a look at our various systems you know hvac and ventilation and exhaust systems across the district so you know this is something that you know we clearly want to do i need the funding for the next 120 000 um is to start replacing the aged unit ventilators at cheshire high school including 20 000 for design work um we also are requesting 225 000 also to begin a phase project at the high school to remove the window air conditioning units and replace them you know with some type of engineered solution whether it's rooftop units or those mini split units but you know that is something that needs to be done those window units you know in addition to being you know inefficient compared to other methods of cooling our space they're also very noisy and they're just not ideal we're asking for 120 000 to begin replacing the rooftop units at dodd some of those are 30 or more years old and we're asking for 20 000 of design work included in that request and let's see 150 000 is requested to remove to remove two air handling systems you know um at this is that dodd i believe yes it is thanks and then another hundred thousand to begin a phase project that do little to replace their age ventilators and attach them to the tritium which is the building management system that's used across the district schools so large combination of items as i said earlier hvac becomes you know more of a pressing issue based on recommendations you know we received during the pandemic and that's why this request is is up dramatically from prior years there's nothing in here that you wouldn't want to do even outside of the pandemic you know most of the equipment being replaced is really aged i know there's going to be the same sensitivity as to you know do we need to do this work at at dodd and even at cheshire high school but you know we're going to be using those buildings you know for the foreseeable future so again that that's something that the planning committee needs to weigh out or weigh in on tim thank you andrew uh yeah uh i think this should be quick backing up for a few minutes back to the norton and basically the new fridge that you were talking about is there any are you concerned at all about a like forget about school modernization if you just did that you did it right now are you concerned about any impact on the footprint i'm talking about parking spaces or anything like that is it any real concern no we can uh we can actually fit um fit that outdoor freezer refrigerator combination without impacting any parking spaces yeah i just looked at google maps i saw a pad on there a pad that was out there but then i didn't know if that disappeared and you needed more okay all right thank you and we can fit that uh there's a little there's a little shed back there too that they used to store uh some paper goods so we'll eliminate that so we'll have plenty of room for the freezer and the condenser court okay thank you thank you um and with regard to the hvacs you're talking about vin so you have what you have about 750 800 000 square feet of of space right now most of it is not air conditioned what you have an idea of how much of it is air conditioned just well all of is it just not what you would want but what actually is air conditioned right now any idea my number's 15 yeah 15 okay so a big part of that is what you're looking at yeah i mean over the years yeah i mean the only the only school that's really fully air conditioned and it's not a hundred percent is highland everything else has you know at best some rooftop units that cool parts of the space like at the high school or nothing and typically what we've done you know in in all the schools um is we've installed window air conditioners you know and it's especially important for students what special education needs which is is why you see the you know the air conditioners we we started using some portable air conditioners that you could move from room to room just so that it follows some of the students over the years but it's just it's just time it's 2021 i mean we can air condition the spaces okay okay no i understand where you're coming from just in general okay thank you okay good on hvac for now okay the next um the next round of or the next category is interior building improvements i'm going to share my screen again on this one because it's a combination of a of a number of different requests and this is really the last big one that i wanted to present on the screen under this general category so the the request here is is 925 000.
so those two days of training to get us ready to go remote those don't count as miss days had staff saying we're gonna have to make those up no we do not have to make those up so essentially with 20 hours if you think about a seven hour school day it's about a three a three day scenario that you have that wiggle room to be able to do staff development and preparation if you have to go remote or if you have to go hybrid so um again you can see the list of things on the third bullet point that you can use that time for we don't necessarily we hope that we don't have to go to a remote or a hybrid situation elementary or middle school but if we do we would do a two-day similar scenario for training like we did with the high school but again our hope is that we don't have to do that uh hopefully we'll stay on site the rest of this uh this semester in elementary middle school if we were to have to go into a remote or a hybrid scenario we'd take those two days plan get rolling just like we did with the high school if the high school had to go back to remote or a hybrid scenario they wouldn't need the two days because they're already set they're ready to go if they need to any questions on the 116 hour requirement that's what's in place right now yeah doug did you recognize any technical issues that we would have to deal with if we had to go remote again that failed the first time or we needed to tweet no we just you know we were fortunate that we were talking about just one building jane to be honest i mean we didn't we didn't stress out we had in terms of we had three or four hot spots that we needed to get out to kids and certain families and and so we were able to handle that load what would worry me a little bit if we get into a two building three building scenario you know what what's that going to look like for some of those families that have minimal level of internet we did get under a couple of different grants uh an additional dozen access points so we've got we're kind of sitting at the ready if we need to but our teachers really did a nice job our kids did a good job of responding and then we partnered with some places like the rec center the libraries you know we did some of those types of things again to try to do the best we could so and the results the results were positive they were concerned but the results were positive all right and then the last part of my report i asked lori johnson to join us she is our parents as teachers rep for our program here if you remember we fund her position through the jones trust grant that we have through emporia and uh lori talk about challenging with parents who teach this program i could meet with parents and go into homes and so on so forth or do remote or doing type meetings uh she has quite a challenge but really i just appreciate lori's efforts and what she does for us really looking forward to her connecting with our daycare program and our staff there just to make it to just excel and and just looking forward to some great things so lori i will turn it over to you okay well thanks for having me and thanks for all you guys what you guys do for the district um it's a pleasure to be here i don't know how many of you know what parents as teachers is so i'm just going to give you a quick spill it's a free voluntary program for families that have children prenatal direct to kindergarten with our preschool programs a lot of parents go ahead and just exit out at three that we do have the capabilities of serving the families until six and parents as teachers in a nutshell i gave you the folder and i pretty much go into families homes that want me there and we do all kinds of things we work on development i bring in an activity and i did put in your folder an activity page and some handouts that i would typically take around 22 months and so the child's getting ready to be two um but pretty much every family i try to serve individually so we talk about you know what you want to work on and so i may answer questions about nutrition health discipline is a big one transitions we talk a lot about getting ready for school and things that they can do by just simply reading to their child every day um along with the the activity and we talk about developmental topics i also help them with their family well-being and that has been quite a challenge with the pandemic but i have been able to provide for my five spots for families so if we are doing it via zoom we can talk and then the families can use it for other things too so they will have their my five boxes for at least a year um what is that whale is like a hot box that they can keep in their home and have internet yes yes yeah but i've been very fortunate we have done a lot of outdoor visits and then when it became cold we mask up um in december i did choose to go to zoom just because there's been a lot of things going on and it's really hard to control the environment in people's homes so i'm hoping things will settle down and i can get back into the homes along with the personal visits we also typically do what's called group connections and once we're done with pandemic we'll get back on that uh typically we need at the library and we do activities it's a great time to get parents to get together with other parents with kids the same age another big point that i do is screenings yearly i do developmental screenings on and i do hearing and vision i have hearing equipment that i take into the home and then another big part is i just share lots of resources with parents like right now we've been using a lot of god's storehouse and i helped somebody today keep their electricity on so lots has been going on with that type of thing um and i'm just going to open up questions i've kind of rambled how many do you have i mean do you serve families you might remember we used to do it for a child and now we do it for family so i might have one to three kids in the family that i'm serving good so awesome and how did it get to you well i i count on the hospital uh to pass my information along and um the health department and then they call you yes so they just get you just try to get your information but they have to initiate it you don't go i mean you don't go talk to them specifically and say here's an opportunity i try i mean you know like there's a like a library activity or something i might show up there and pass out flyers um i used to sit with meetings and hand stuff out um and then i do have a facebook page i put my card in there be sure to like that page and you can keep up to date on what's going on but we are full um and i really haven't lost any families over in candy so that 25 is the max number for right now yeah if we went over that um we would go to a waiting list but they would still get invites to all of our group connections they would get a monthly newsletter and certainly if the family had a need we would try to figure things out like i said a lot of families go ahead and exit when their child starts preschool is it still every six weeks or often yeah that's changed too i see families once a month and then high needs families twice a month wow that's awesome so no nobody's on the waiting list as of right now no it's just kind of kind of a perfect number but i would like i mean if you guys have put flyers in there that's the best way to tell families about this from word of mouth i think because when they hear about it sometimes it's like well i don't want this lady to come into my house and it's just real casual we sit on the floor and we do activities and just visit i know at the hospital um our opinions who sit down with each mom prenatally to talk about basically how their delivery is going to go and kind of go over some options with them but i do know that they present this material at that time and michelle and bail say she's probably one of your biggest advocates because you had identified a speech delay of her kiddo and so she sings your praises so she's probably the biggest advocate of this program and that so i'm i'm sure that information definitely gets passed along to every mom that we see at the hospital yeah i would like to at some point get more information in the clinic you know where families can get it because they don't always want to sign up that sure first that maybe when the two-year-olds start to test the limits and they might want to call me do you know who to talk to you that's the point but sam uh yeah coolman is the clinic director so she's probably the first one to make sure because they have they're a rural health clinic so there's certain things they can and can't do for people and certain things i don't know i would think this would be totally fine but i don't know because there's some weird rules there if you want to get stuff in there and start with her and then find out if she says there's any restrictions to how things enter the clinic oh okay because there may be some information some things the way it flows through the clinic can't happen in the clinic like i can't see people in that clinic okay so me as a physician i have i can't go in the clinic and see patients i have to see them somewhere else because it's a rural health clinic designation thing and they have these weird information rule transfer data transfer things that you'd have to just ask her my assumption is there isn't anything but the best way is to ask her she should know all those answers and that would be your best way to figure out a way in okay that sounds good thank you unless you think it's a different way and correct me if i'm wrong i think lori when we first started back with the program a few years ago uh i think we started out with 20 slots didn't we at 15. 15 actually was 15 and so we've upped our number of slots we've gotten some additional funds from the jones trust grant the mobilizing literacy grant and we did see a need to get to 25.
11.12 can i get emotion promotion motion mr fazzy a second second second mr battle lair discussion okay now you can ask on for 11.11 um the physical therapy that contract is that who we've used for miriam scardale is that someone we've used before or is that a new context i believe that's a new contract and also could you give me a little more information on the verizon volunteer that was i guess yeah that was our uh we had a coach doing football after the season was over they were able to apply for the planet oh okay okay and the lunch um grant is have we applied for that before or is that a newer version of what we applied yeah i think that was new this year so it's in addition to things that we've done in the past thank you else with any other questions nope okay can i get a roll call please mr paul yesterday yes stevens yes mr zapata yes yes mr thomas ellie yes yes with the extension from 3733 [Music] yes okay we are up to other matters to come before the board and new business do we have any i guess i i have a question i'm sorry i didn't it's actually about the calendar and i didn't come to you after we voted do you know when we would hear about the grant just like parents in theory if they were planning summer stuff when they would need to make those plans with us i think we just submitted a grant the grant goes in on the 21st so we're opening here within three weeks after that oh okay all right so i would think by the end of february that's not bad yeah i thought that this way things usually go well you know i think from from what i'm hearing is um and again this this all subject to change obviously um there is definitely a big push from the legislators to have some sort of a summer school program for kids because there obviously is a learning loss yes however um as they've pushed for this they've also realized how much this is now going to cost so now as they realize what the costs are involved in this you're starting to see the uh yeah maybe not so it went from trying to do this statewide to i think what they say 16 difference so they went from statewide to only 16 districts getting this grant so so you can see how things are changing and again the key with the end of february is the beginning of the month the governor comes out does his speech 48 hours later we get our numbers and and everything else ties in so it's really the key time frame for us to find out if we're going to do it and you know miss fisher has put together a fantastic plan she's she's worked extremely hard putting this together over the holiday break uh getting our plan ready to be submitted on the 21st and we'll see we'll see what happens thank you mr fazio you were gonna yeah i know we we said we're we're gonna aim to to bring the kids back next monday correct are we still on track for that yes um the other thing i decided because i you know obviously it's the winter um when when we're closing like our uh the plan that we put in place are we looking at where were those was there any transmission within the school like from student system or was was the transmission pretty much outside of school for us the the transmissions were pretty much outside of school i think i think our problem became when we lost 20 percent of the staff when we went down 20 percent of staff we got to a point that we couldn't staff ourselves and i think that was really the case um you know when you looked at the quarantine numbers that i gave you uh mid-november with the number of houses that you had the number of staff that was quarantined at that point in time those numbers were quite quite high um and then we were going you know that was just after you know the halloween uh piece that we're going to thanksgiving and followed by christmas and we're just coming out of christmas and i think we're starting to see you know we're starting to see that spike again throughout the state uh after the holidays and things like that so um again right now our plan is to to come back on the 19th um you know right now that's why i told you we only have four staff um and again um you know we're working very closely with dr frank so there there is a new piece that that i know is working very closely with emma if they're performed um i think if they're i don't know if it's seven days or ten days but then they go for a test and if it comes back and they can start right away yeah so there's a new guideline she's very much on top of it she's been working through a number of staff people with it um so you know that testing is all covered right yes so at no cost to the employees yeah all right okay um i have a question from ms munson regarding staff are they currently positive or subject to quarantine how many staff are subject to that and do we have a potential staffing issue for reopening on tuesday as of right now we only have four positive um and i think by the time we open they should be okay to come back and the eight that are quarantined i don't know where they are in that quarantine process because it's from the beginning of the month to now so some of them may be out of quarantine um so i can't give you an exact number but as of right now i'm confident that we can open up on tuesday we have new numbers all set for december 1st i've already informed the principals the the the numbers that we had set for december 1st of coming back in those are the ones that are supposed to be coming back in on tuesday um again until until tuesday comes we don't [Music] of like how many people coming in is that number or less or that's still the same so because when you showed us the amount of students were coming in and that number was way higher than it was before did that number stay the same as what you're saying did that number be no we believe that number is going to be the same but we won't know until tuesday and so we'll be reaching out to families that don't show up yes yeah and again as i told you in i guess it was december or right before the holiday or right after i can't remember anymore um you know we were actively checking on families so you know with the numbers that we believe we thought we were going to be tight on space and then it turned out that we had enough room to accommodate so we're in good shape um again i think really what what our next discussions are gonna have to be over the next several weeks are as the rollout of vaccine comes to educators we're going to hear from people about coming back full day from our parents obviously not necessarily from others from our parents and i think we need to start thinking you know how are we going to respond to those requests and if if we're going to respond to those requests about looking at going back to a full day or bringing more kids back in and lessening the six feet social distancing then i am going to need them i am going to need time to move the stuff out of lamont to open them up and things like that so there's a lot of logistics that are going to have to happen so if we have any thought process of that whatsoever we need to have those conversations sooner rather than later and understand that it's not something that you're going to flick a switch that's going to happen within a few weeks it's going to take a little while for that to happen well i think the other question and i think it's a big question for our entire country is are people going to be required to take that vaccine because if they're not i know a lot of my my own colleagues they're just not going to take it and so then how do you handle a situation where if people are choosing or electing not to take the vaccine are you still going to force them to come you don't we obviously did a survey of our staff asking how many wanted to get the vaccine and how many didn't want to get the vaccine so we were probably somewhere around the 50 mark maybe a little bit of both the 50 mark and then that internally we said to that question was well if the vaccine is available and it's your option to take the vaccine or not take the vaccine where does that leave us in terms of opening right so i think that's that's definitely a discussion that's going to have to be had at some point in time and i think that again i don't think you can make people take a vaccine um but i also think at some point in time of discussion at some point in time we have to have some real discussions about you know what are we going to do short term long term i mean i i i would say at this point in time september we have to claim that we're back to normal for september right now so the question really becomes you know i got the letter today that 1b is starting january 7th so 1b for police and firefighters starts the 7th and i believe starting january 21st 1b for educator starts so that's only a couple weeks away so is it realistic that educators are going to be [Music] vaccinated [Music] they're still in trials and everything else and and even at that for the kids you're talking only age 12 and up so again i think we have a number of things you know to discuss and there are going to be a number of concerns that's going to have to deal with it and and again i think you know though we're going to have to engage a lot of people before we say you know yes we're doing this or no we're not doing that even if the teachers if there were a higher percentage of teachers being vaccinated even if all of them were vaccinated we'd still have we still have the social to the kids we're still going to have a space problem they're talking about social distancing at the university fall semester yes well i think a big that the older there's the older population in college is getting it way more than your kindergarten through fifth grade and even so they're not gonna they're gonna have the social distance in the classroom and throw everything into disarray and that's what a huge percentage of people follow getting the [Music] i just think at this moment there's more questions than answers as usual but i'm just saying at some point but we're gonna have to start having these discussions when would so we kind of are right now in a you know the next time people can change their mind right like this time coming up people we said we sent out the survey and we know when would be the next time we gotta go like mark by working period and what do you think i think at this point in time let's let's stick to the trucks the elements are trying that time right so we're into the second trimester now so when the second trimester is coming to an end we'll then do it again for the last trimester of the year what's that like end of february any other items discussion this is from mrs munson we form another new normal reopen committee i don't think we will see a full return to school for students in 2021 we will start to see restrictions ease 50 up to 25 distancing closing in it's possible again i just don't i don't know i don't have enough information to make that that determination yes well i think we're not open to the public yet unless you want to open the problem here um okay so we're going to open up to the public at this time and at this time we have three questions okay they are all from mrs o'reilly so the first one is um will hybrid model of classes resume june 19 21 january 1921 uh the answer is yes that is our plan is there a possibility a school may resume full schedule before june 21 uh 21.
miss janus is planning it's march 30th it'll be a virtual information night and i just wanted to let you know that's on the calendar so we'll be pushing that out soon so that's it for me kevin all right well anybody have any questions on the board policy for closed session meeting minutes can i please have a motion to approve the review of closed session meeting minutes motion second joe and lauren all in favor motion as read say aye aye aye aye opposed eyes have it anybody have any questions on the underground for a year with gavin just a continuation of the current agreement can i please have a motion to approve the intergovernmental agreement with gavin school district 37 for the purpose of sharing food service coordinator services and other food service positions as needed motion doug and joe item c was removed anybody any questions on the december employment recommendations can i please have a motion to approve the december employment recommendations motion second yes we accepted a resignation from emmett payton oliver effective december 16th 2020.
and if you have traveled 47 at the onset of del webb and huntley and today it is immensely different the the commercial impact that del webb has had on that community and a community that at that point 550 units whose discretionary spending is different than our our household they have generally the discretionary funds to spend and that commercial follows with them and that's one thing that we've always struggled and pleaded with our local governing bodies to work with us on we need more commercial yes this is households yes there is a possibility there may be a few out of the 550 homes that might have ace that might have a student at some point but with those 550 homes is commercial tax revenue that is what we're always asking for we're not always going to get commercial without without any risk we want commercial here's commercial being handed to us as part of a planned community i think that's something that we really need to consider and even though as you said this is something aurora can do but i think we have to look at the positive and and how this is going to benefit district 308 i agree with that can i just ask a question as a community member not maybe necessarily as a board member so um i'm looking at where it's at on route 30 there and wolf's crossing and i know that that kind of housing plan or business plan will come with an increase in traffic and we already have kind of a big traffic hold up here right at us we go east which is really right down the street from where you're planning on building so are there any i didn't i i looked at your roads right i looked at the aurora website has something on theirs tonight too and but they didn't mention it there either yup uh good evening everyone uh if you don't mind if i try and take a shot at answering that trevor dick uh with the mayor's office of economic development the city of aurora uh thank you very much for the opportunity to be part of this this evening i just wanted to add to that i think i could help address that so we have actually at the same time as this project has been moving forward we've been concurrently in the process of updating our comprehensive plan for this area the area is zoned and planned for decades to be over 500 acres of industrial land we think that even if this poultry development didn't go forward that the rate use is low density residential with commercial as uh as some of the of the members have stated uh especially talking to the school district the importance of over 30 acres of commercial would be fantastic um in terms of senior housing we think that would be a win-win but i'll get back a little bit more to the transportation uh we updated the ola heggs intersection i'm sure you're very much aware of that and uh the city of aurora went out and got federal grant dollars thank goodness to pay for that realignment in the hopes of improving the transportation flow in this area if any development comes through in this area they would be required to widen eola to be a five-lane cross-section they'd be required to widen 111th street and we'd make sure that we work with the village of oswego to make sure that the improvements to wolves crossing are in place as you mentioned uh trustee the wolf's crossing is very narrow from this location to the high school and i'm sure you've seen the villages plan to widen and put in roundabouts and we'd make sure that we support them as much as we can and encourage them in terms of traffic flow we we hear you i also live in this area and i want to make sure that no matter what happens the traffic flow is very minimal and i think from talking my transportation engineers i'm pretty optimistic that if the roads are widened and there's an interior road system put in place that has a lot of access and egress and i think we can overcome that transportation uh but that's definitely something we're going to keep in mind you know and i would just to add on to that i having worked on a number of age-restricted projects in my career one of the things you're going to find is that seniors do not act the same as my family does right they don't have kids that they're running to soccer practice or running to school or after school activities and so when we do a traffic study what you're going to find is that the senior development is going to have a very different impact on roads because seniors aren't necessarily going to work at the same time they're not picking up students they're not coming home at the same time they have more life flexibility and they're using that to be smart and avoid the rest of us that are all traveling on the roads at the same time so there's there's so many ways that this project is is beneficial to 308 to the fox valley park district to fox metro to the city of aurora that you know we're just beginning to explore and explain all of those things so i'm not looking to end the conversation here tonight and we wanted to introduce it let you know that we're here to be partners with you um we we think that this is a partnership that's starting here you know and we started six months ago in 2020 but it's something that's going to be going on for the next 10 years you're across the street we want to be working and working cooperatively with you guys so we're happy to explain a lot of this information as we keep moving on in the grand scheme of things we think the overall request we're making for the waiver of the half million dollar fee um is minor in comparison to the the four million dollars you're going to get annually out of that dell web you you want commercial development and i understand that it helps your property tax base but look at the numbers we gave you you're going to get about 10 million dollars in eav out of that commercial parcel you're going to get seven times that seven times that you would need seven new commercial centers to equate to our dell web that's extraordinary it's an extraordinary opportunity but you do understand there's a huge difference between eav and what that money can be used for right that's tax base that goes into our general operating fund that is welcomed and encouraged but when we talk about i'm not and i'm not talking about impact fees i'm talking about land cash fees specifically that is money that the district sets aside that can only be used for bricks and mortar buildings and i hope you've done a little bit of research on the district our problem is i don't know seven-fold ten-fold right so we're under-funded from the state that impacts our general education funds so an increase in aev is a good thing for us thank you the issue is that we have very little money right now in our land cash fees and at some point because and and i don't mean this in a negative way even though it might be sounding that way at some point down the road maybe 10 years from now maybe 15 we're going to have to build another building currently the district literally can't borrow any more money because of the size of our debt load and so when development comes in that's why we have to do our best for the taxpayers in the community to ensure that we're getting land cash fees so that when the time comes to build a school we have the money to do it not that long ago we ran into this very issue in the city of aurora we had to immediately build several schools and the money wasn't there and so what happened was neighborhoods in will county in aurora that are in district 308 are now under part of an ssa and that was a way to get money um to build the buildings because we had students coming in and we needed a place to put them so i guess i want to clarify some of your comments here because i i think you know i think you're right but i think some people have have gotten mixed answers here so you're asking for a waiver of impact fees and land cash or just impact fees for the age restricted community hey well hey and i'm not i'm not sure how i i i group those those things very similarly together um they're they're to me they're both impact fees but it's the land cash um which would be generated off of the new residents that that we're creating i think the the yeah [Music] the pricing of our homes i think would put us above the threshold for aurora's payment of the i mix up the names but the other land cash what are the other impacts yeah i just wanted to interrupt sorry russ i didn't mean to but i think you're absolutely right yeah and tracy basics on the line too but and you're right uh so there's two different things of the land cash fee that i believe is what you're asking to waive the impact fee which is on that real i don't want to say sliding scale but it's on that scale that's based upon home value from the price the homes that you've been talking about russ i think that that would that wouldn't be an issue because you'd be so high what are your what do your homes go for i i think we're looking at like an asp of uh roughly 400 a little bit over 400 on the del webb so that would remove that impact fee number but that land cash number is what is the big number that you're asking about just because can i can i ask one more question yes so i guess what i am wondering is if there's some sort of guarantee that you guys don't sublet this out to let's say some other projects because the mill and orchard project was originally going to be 55 and over and then it was going to be veteran housing and now as you know a significant part of it is low-income housing and that was all with yeah we'd have that that's not an issue we would have no we would have absolutely no problem tying a waiver of that fee to our obligation to move forward with this if we if we don't do what we're seeing then i would not expect you to live up to your end of that part tony do you have anything you'd like to ask just i just want to say that i think as far as impact in the community anybody who lives in the community is impacted by the school district and i know that's not a legal thing but everybody who lives in this district benefits and i think that we get a little too much into this idea of i'm only going to pay for what i get and everybody benefits when that ambulance shows up it might have an oswego high school student in it and that's the person who saves your life so i really hope that we always think about how much we can give to the community to make it possible for everybody to have a good um quality of life well and i just and i don't have to get it tonight but i still need some clarification so it it it sounds like there's a little bit of and and i'm not i think you're trying to explain it correctly but there's there's still confusion between land cash and impact i understand that we cannot charge an impact fee i get that because there aren't going to be students and we would of course work with you guys to try to put some language in there to protect us to the points allie made about what happens if you can't sell homes and you need to change directions um but again my question here is are are you asking to waive only impact fees or are you also asking to waive land cash because i can't live with that yeah we're only asking to waive impact fees i think what we were trying to clarify is if you look at aurora's ordinance they have uh they have a long schedule and the impact fee that you pay is based on the sales price of the home and if you look at their existing schedule and you plug in our anticipated sales price of homes the impact fee would be zero so that's not a waiver that's going to happen by operation of the fee schedule as it exists today no fee would be due um it's the impact it's the land cash that we're looking for a waiver the impact fee you mean no the landcast oh the land cash okay so what he's saying is the price of the homes would be so high it would not warrant an impact fee because of the sliding scale so they are asking for the land cash so they are asking for a fee land cash waiver yes well i think um does anyone have anything else they'd like to ask of these gentlemen who've been here and um ma'am who has been here as well and i can't see all the other names because my eyes aren't that good to read that far um that you'd like to ask of our representatives here this evening regarding this i think that what you're hearing from us is that um we are very grateful for the development we appreciate it um the experience that i have seen from dell webb i i agree it's it's definitely a benefit to add to the community it's same with the residential and the commercial however um i think we'd like to to give this some thought and i think that our finance committee is going to explore what you've been able to share as well and we appreciate you taking the time to hear our point of view of the impacts and the land cash that we feel that we might need and we'll kind of head it out does anyone have anything committee wise they'd like to discuss this topic on as well or do we want to discuss this just at the finance facilities kind of area financing facilities would be my thing but i agree with a lot of what brent was saying yeah and and i think that that's that's where we fall is that you know for for our schools there there isn't anything that doesn't impact us in some way shape or form here so we would be concerned with waiving land cash we would be we would be concerned with that and we appreciate you taking the time to ask for our opinion on that i was just going to ask uh brent ruth is there any representatives that you would like to attend your next finance committee meeting so we know that or you know nothing if you don't know now i think i i don't think i think we have all the information that we need so i don't i don't know yeah and if we could share these slides too that would be helpful i think our community and role what's going to happen because city of aurora we don't have to whether whatever our action item is whatever this board we don't have we don't have a force a say it's a working relationship with the with the city of aurora how well we want that relationship to be and to continue to strive to bring again tax revenue commercial into our district so all the work the effort these guys you know coming out to it or do you intend to have a motion just a a a vote for for record or what is the intent no the informational item that we have tonight the intent is that we get the information we choose where we think we need more information on this and then we take it to the committee so that they can look at this in more detail since they have that background um and then we need to just decide as a board and that's part of what we're talking about with the 7 coolant 30 for policy for later is is this something because in general all the representatives i don't mean to keep you on this will end up being more bored things do we have anything else for our guests or can they sign off oh i think we're good no okay thank you very much for attending tonight we appreciate it do they somebody he looks like he's got something else to say oh i think he was i mean yeah go ahead like i said we're we're interested in sharing information with you i mean there were some questions that were asked if there's a follow-up finance committee meeting or if this is coming back to the board i would just ask that you communicate with us like we've communicated with you let us know when those discussions are coming and we'd be interested in seeing what kind of information you're responding to we obviously have a lot of information at our disposal and we'd be happy to stop it so um we we appreciate you reaching back out to us as this moves forward i'm sure we can definitely make that happen and i appreciate your willingness to continue to work with us and i just wanted to add really quick uh from the city of aurora's perspective we value the school district as a partner and we want to make sure that no matter what happens in this area and throughout the district in the city that we create win-win opportunities together so thank you for the opportunity thank you thank you thank you adam 7.3 your board policies for uh first read we weren't quite we were just letting them go ah okay very good because they didn't get up while we discussed what happened next um i think what we heard from our representatives here was that they would be happy to assist further so i think that this will probably be developing rather than anything that we can make any sort of decision on now and it's just important that we acknowledge that we have a municipality in our school district that has chosen to come out and talk with us about this at a stage where they can hear our perspective in a timely fashion so i think moving forward what we have will be up to what we decide we want to do i i i do think i'm going to disagree with you a little bit i do think we need to have a non-binding resolution that's voted on by the board so that we have something that we can send to the city of aurora other than just comments and feedback does that make sense matt that makes sense to me brent i think it's just having a consistency of a message and like this is our kind of standard response to these types of requests instead of having to go back and say what did we do last time just to have a well i i we're going to talk about that in 7.3 yeah a little bit more so we'll inch our way through there and we can have that dialogue sounds good all right now we can move on okay item 7.2 uh financial statements does the board have any questions regarding item 7.2 all right hearing none item 7.3 our first read and board policies presented uh what questions does the board have regarding to any of the policies presented this evening i've heard a rumor we have some questions about 120 5.2 5120 six point colon 280.
i don't really i i did know but i okay i don't recall exactly i will almost join you in the hospital mr nancy yeah with that one that's for sure i've i have no idea mr chairman if everybody is good with this rather than you know mr kylie having to bring it back to us if a vote on this tonight would be okay i'm good with that i'm fine i don't see any changes i don't again my opinion no unless there's any other concerns please feel free to make the most mr chairman i make a motion that we approve the capital improvement plan for fy 22 through 26 as presented by our assistant superintendent of finance and operation second i have a motion on the floor by mr nunes a second by mrs wait on the motion any further discussion chair hearing none all in favor hi hi post ocean passes unanimously thank you mr kyle thank you thank you all for your support let us know when you're going to the cip and i will zoom in i will thank you uh next up student opportunity act soa report turn it over to dr gifford yes soa so um to be perfectly honest this is this plan that we're submitting on this week we have to submit is really an effort in compliance with desi to be perfectly honest as you know when the act was passed the intent was to provide schools with additional funding and since covert hit and all of that we can just pretty much say that that's not really the truth at this point so anyway we did do our due diligence we went through this this is the short form because it would be a district that would be receiving 100 000 or less um if things were true and so one of the uh provisions of the of this compliance if you will is that we can use focus on an initiative that we've already been doing to say that we will continue to do that and so that's what we did we decided to focus in on what's been going on at the high school the two main pieces are the two main initiatives which is as you know about the project base and personalized learning initiative that we've been really working hard at and we had such good rhythm going until obviously covet hit and because we really started that with the idea of trying to reach all students and engage all students in more active and student-centered learning and then the other piece as we presented last year was i guess it was last year now the pro project lead the way curriculum so we started to reinvigorate the course of studies along the engineering and robotics and computer science so as folks have been retiring we've replaced some of the traditional business ed with more really computer science folks and they've been to the training for the project lead the way curriculum and have been um implementing that with students so those are the two areas we decided we were going to continue to focus on we did include some of the professional development in what the funding is that we use or would be using continuing to use including grant funding so we use some of the samples from other schools uh to develop our plan as well and um as you notice it has four commitments that jesse asks us to say that we're doing um so yeah so we would look for a committee has to vote that we can vote for approval and then we submit it this week and see what they say and what might they say right see what they say but you know there was there was no time or effort or money or energy to obviously create another initiative but just to continue some of the work that we've been doing so that's so we would ask for your vote of approval on that questions from my committee members it's not much to say i guess on this i just have more of a statement and i appreciate the work that you've done on this but i think it's ridiculous that the state has not suspended many of the reporting requirements during a global pandemic school improvement plans right student opportunity act you guys have a lot on your plate a lot more on your plate than you normally do and the least the state could have done to help out local communities was to look at their reporting requirements and to ease some of that burden and i am furious at the inaction uh in deci and the baker administration for not taking those steps to help our schools out when a lot of these schools you're just fighting to try to keep them open right now it's ridiculous that's true so i very much appreciate the work that you have done on this but i am angry on your behalf thank you a little out of line but to dr jenkins point any word on mandates around the mcas yeah yeah we'll take that up at another meeting yeah we can bring that in but you know they're still playing i mean they've they're reducing supposedly time they're reducing they've postponed certain tests but we have not seen any elimination of it at all even at the younger grades well i think it would be prudent that maybe in the next month or so that we put that on the agenda just to have a discussion here where where how this committee feels right really yeah um yeah with that being said any other questions for dr gifford regarding the oh shannon said it all soa dr jenkins said it all yes so i believe we uh need a motion emotion motion to approve second i have a motion by mr news a second by mrs waite on the motion any further discussion can you just put the caveat that with all due respect we think it's a waste of time to have to do things of this nature julie noted mister duly noted mr nunes all in favor aye aye all right oppose pensions thank you foreign passage unanimously uh next up we'll continue on with dr gifford the 21-22 school calendar yeah so you do have the calendar in front of you one of the changes the proposed changes would be unlike this year or actually the last two years where we've had a keynote speaker on the one or two days the one that we had planned on again pre-covert and we had everything planned um it was going to be fantastic but he is planning i believe we've had to shift him to come on the october 6 a professional development day and that's really all about our work with implicit bias and that kind of conversation so with that said we're looking at an august 30th just a straight pd day followed by our normal orientation day and then students starting on september 1.
um the first piece of it is 75 000 that is requested for chapman uh jim when we install this the person traps which are going out to bid actually um you know very in very short order when we installed a person trap at chapman the fire marshal requires us to have a second egress out of the gym so the 75 000 is to design and install an egress solution this was in the capital budget request last year but because we knew we weren't going to get the project done it was pushed into this year a hundred thousand is requested at cheshire high school i'm sure the board members are aware we have the utility tunnels that run underneath the older portion of the building there is a floor access hatch to the utility tunnels that's located you know at the entrance on the north side near the high school library and that you know needs to be uh replaced uh there's some additional work that needs to be done inside the utility tunnels so i'm looking for a total of a hundred thousand to do that working and keep those utility tunnels you know functional and in good shape and dry um and inspect it annually by geoinsight we're requesting 650 000 this is a combination of a few things so this is to reconfigure the south parking lot which is outside of the of the boys locker room or the the you know the well everybody knows i guess where the sports locker rooms are um it's by the loading dock on the back side of the high school near where the emergency generator is there's some storm stormwater improvements that need to be made um that loading dock is failing sinking and you know rich can maybe give you a little bit more detail on that and the request here is to also make room for an outdoor freezer uh with internal entry points and and modify the truck access and this includes quite a bit of site work um again we'll come back to that i'll ask rich to speak to that for a minute and then a hundred 000 is requested for replacement of interior doors across the district with a focus on the high school chapman dodd and doolittle so i'm going to stop sharing the screen for a second there may be some questions around that and rich can you just give a elaborate a little bit about the loading dock and the issues that we're having with the storm water and drainage on that back side there well that whole parking lot area uh along the south elevation which is adjacent to what i call the east gym or the boys locker room actually uh doesn't drain to anywhere and i think they installed the dry dry well some years back to try to incorporate the runoff and it's just not a it just doesn't do the job um and then you know we would need to improve uh the parking area the the goal would be to increase um the non-permeable surface which would also require us to go through uh the wetlands commission i believe or at least the minimum i don't know dan maybe you could talk to that but uh we would have to get some uh approvals in order to be able to tie into um the stormwater uh drainage which is right adjacent to that parking lot so it shouldn't be that that difficult of uh of a process uh the loading dock is another you know that's again that's well beyond its uh years of service and actually the only thing that's really holding it up right now is the rebar uh because all the concrete uh especially on the upper deck or on the on the loading dock plate has pretty much uh failed so that's gonna need to be replaced uh sooner than later okay thanks rich it's silent so i think we're good all right terrible story you're muted i'm not sorry about that no i said i'm just i'm listening to everything i understand that there's a lot of things that need to be done um but you know the hours we've spent on school modernization i'm having a hard time um trying to pick and choose what should go forward and what shouldn't go for well you you could certainly ponder it i mean this is this is the first meeting i know that we're presenting a lot of information mm-hmm so the rest of the request i i think i can explain it that we're requesting 250 000 to continue the the district lab improvements which the you know we this 250 probably will enable us to finish up too little and then move on if you if you looked at it in terms of worse first it's chapman cheshire high school and dodd middle school you know again i know that there's some you know some sensitivity about chapman you know based on school modernization but you know those priorities don't necessarily need to be followed but the 250 as i said is probably going to just go to finish out too little you know doolittle is a good example of a building that at this point it would seem that it would be you know renovated uh as part of a school modernization plan as opposed to being you know replaced uh or taken offline i should say so you know the investments that you're making there are going to be you know well they'll serve the students currently well you know and and for the next several years until we get you know to the renovation of that building and you know i i doubt we would do much with the lavatories if they've been improved already because i don't think we would change the footprint of that building uh the next hundred thousand dollars is you know requested to replace ceiling tiles across the district priorities are norton chapman second floor and the high school common area stairwells i mean it's if you think about 750 000 square feet there's a lot of ceiling tiles that you know wear out or get wet that need to be replaced in a given year and that's why you know these have wound up in the capital budget because we have so much of it to do uh the next 480 000 this falls under the category of lighting and electrical improvements you know the the biggest piece of that request is 220 000 which is a new request to install an emergency generator at highland school you know one of the things that you know occurred when we had the hurricane you know blew through town you know this past summer is we wound up using highland um you know as you know as a i don't know if i would call it as much an emergency shelter as a place for people to go and you know charge up their devices and and get a little cool and you know most importantly use the internet so you know we had talked in the past about having a second school with the full emergency generator it was highland you know fortunately we were able to use you know highland did have did have power but um it's a good backup and certainly something that um we should do the other thing that we talked about is if we're in a full-scale you know emergency in town and the high schools being used you know including for um overnights for residents of the community we talked about you know having highland available as a day care center again this is in a situation where you lose power through large portions of the town i would keep you know two buildings the high school and if we had highland up and running um sixty thousand um were asking to be able to hook up the rolling generator that the town has to the back of cheshire high school the current you know existing emergency generator at the high school which works great only powers the front portion of the building the back portion of the building is fed by different um electrical service and so it's not unusual even though we lose power in the front and have an emergency generator we have no power to the back and as rich pointed out we don't have a heating system or we have heating systems that run off the electrical power off the back so the 60 000 would enable us to use the town's rolling generator if we needed to back at cheshire high school we did um all our other elementary schools have the cam lock capability this would just add the back of the high school and then um we asked for an additional 200 000 for exterior lighting at highland some of the lighting at the high school practice and the band fields need to be replaced and also we need to replace the field score boards at cheshire high school so that's 480 000 so it's a variety of those things would that allow with the generator hookup for the back part of the building would that allow treasure high school to be entirely um electrified if there was a power outage yes well thanks i believe mr white has a question sorry about that oh no where's it all thank you andrew um yeah so then uh timing on all this so in a normal world most of this stuff would get done actually we're talking about it here in january 2021 but a lot of this stuff would not actually get done until the summer of 2022.
so it seems like our right number right now because we don't have a waiting list and we are full so it's a terrific terrific situation for us we got some additional funds we were able to increase our slots and keep lori busy in other school districts let them know you do the whole county i do leroy wrigley and burlington and then francis ramirez does any other questions i just really appreciate you guys supporting early childhood it's so important these little kids and their parents are their first and most important teacher thank you we'll need some more thank you yes yes i have that all right we'll move on to board reports anybody mike do you have anything updates uh tracy sent that out to all of our administrators directors uh to look already tracy and i reviewed these these will be pretty simple and pretty easy to go over for the most part if you look at that first page it's e b is in boy b is in boy d there's just some working there that we need to put in on that one it talks about in that second sentence that uh dismissed from school only by the superintendent just or does it need we put that word in there or does it need for that uh that blank there and then going down a little bit further school closing announcements and that last blank there we want to include like social media and we'll just say school notification system so social media and school notification system because our school notification system has changed from typos to now it's ever bridged we'll just put that term school notification system in there and save a specific uh specific type that the rest of the the changes are already spelled out by kasp in the red so unless you have other questions or comments we would make the suggestion recommendation that we would go with the kasb changes no one having any objections to that let's go ahead and make a motion to approve the december 20 ka sb policy updates as presented and reviewed by the administrative team with the stated additions second all those in favor vote plus mike [Music] dni zero and we'll move on to personnel as far as i know there's some no issues we'll move on to superintendent contractor make a mission to approve a contract with craig marshall superintendent for the 2021-22 and 22-23 school years [Music] mike move on to principal contracts i make a motion to approve a contract with stationary high school principal dave watkins high school assistant principal slash athletic director matthew spring middle school principal and darla long elementary school principal for the 2021-22 and 20 20 22-23 school years it's like all those in favor of what on your computer or opposed mike 6-0 we want to certify director contracts motion to approve a contract with lindsey graham special education director doug vander linden technology director and craig coleman assistant technology director for the 2021 2022 and 2022-23 school years second all those in favor or opposed to vote on your computer [Music] mike so just a curiosity question pass six zero curiosity question is uh like margarita and dana not on this because they're not certified positions yeah margarito uh and diana has another labor reward they're just not certified right yes well they're not um they're not they'll be on the classified event by the fight administrator yeah classified as classified directors next month okay good question i shouldn't accept the retirement request of stacey moddy with regret as school psychologist effective june 1st 2021.
we just kind of had that discussion we're not really sure that that's going to be possible but obviously there has to be some talks and then she asks is there any way full person schedule may occur starting september 21 we hope so previously the superintendent mentioned that it depends on the vaccine will steve's teacher be required to have the vaccine in order that full instruction on september 21 of course the decision to have the vaccine cannot be forced out to the general public so what percentage of student staff should be vaccinated or to resume full day in person obstruction or is the vaccine no longer a factor regarding whether or not full day in person instruction may resume during september 2021 i'm gonna have to defer that back into those questions to the health department because i don't i don't have anything yeah we don't have that information yeah that's like as they gather data they'll be able to tell us those things yeah um here's holmen yes fingers crossed that's about all we got today governor murphy announced that the proficiency test for graduating seniors will be waived originally parents got to got the announcement that the test would occur on friday january 29th 2021 at domberg high school i contacted the school counselor who was supposed to be on the way that day i inquired about rescheduling the test i was told that i could contact rvcc and then my son would uh do the accuplacer test to substitute for the boundless high school test on january 29th i left a voicemail at the testing center of rvcc having gotten a call back with the governor's announcement with high school seniors not have to take the test january 29th test at all the governor said that as long as seniors have the enough credits they can graduate please let us know if this year's senior class needs to take the january 29th 21 test the answer is no they're good to go did he just wait for that today just today where members of the public allowed to go into the high school theater tonight to see the meeting in person and will the next board voe meeting allow members of the public to enter the high school for the boa meeting tonight's meeting was virtual however this was the reorg meeting and we had to square people in so therefore we had have people in the the in attendance not virtually to do swearing in so we gave the absolute board members to be here in person or to do virtually we have some members here in person some virtually um our next word meaning you have not i think if i think if the school is open that we should have a public the same way that we always had before and that board members should be alive because i think that's you know so our next board meeting will be in person following the restrictions um given to us from the state so it will be in person with some members of the public being here uh depending on the guidance from the state and the rest will be virtual can we have a uh thermometer set up for the door we do not yeah can we can we if we're gonna we're gonna have public in here we could so far i mean are we still the same restriction of setting up temperature when we can do as a district and bringing children back that we should show that we have the faith in the district to do that safely and that includes showing up as board members that's my personal opinion if you want to take a struggle no i agree because if you're having students and staff i i think that i mean could we do it like you did [Music] teachers are getting paid no we don't have lunch they're volunteers you know so i'm not so i will be here i don't have a i will be here but i'm just saying we're saying you know we don't want to tell people how to feel so if i'm fine with doing the if that like where some are here and if that's that's what you did if we do it this way for the board members who are not comfortable being in person they can do it virtually because then it at least opens up a few more seats for the public to come in that that would be my my only my only piece to you because you know there are times especially if we if we're limited to a certain number of people if we have a few board members that are that are home and doing it virtually it does open up a few more seats for people to be here in person all right so that my only caveat i guess is that when we go into executive next week or two weeks from now that everybody that's here that shows up has to go on and zoom as well because in order to have like a really good discussion um between the two it can't be like only one person with you know it was very hard for people to hear at home i just want to make sure that we that everybody is feels like they're part of the meeting yeah and so if when when we go into executives everybody then would have to bring their advice signed into the executive meeting which is separate then the public so that that we could have that discussion that way then that's right that's fine okay did that help to join joanna yes yes so i do not see any other comments for open to the public um we do not have an executive session tonight so we are to adjourn motion so motion mr fazios second mr bale all in favor all right everybody see you in a couple weeks oh okay sorry before anybody moves committees oh yeah let me know please let michelle know if you want to stay on your firm committee or if you want to change committees please let yourself oh yeah
um anybody have any questions on the foia request anybody have any questions on any of the monthly reports for the board the next regularly scheduled boarding will take place on monday february 8th 2021 with closed fishing beginning at 6 00 p.m how can i please have a motion to adjourn motion all in favor is a motion say aye aye any opposed eyes have it thank you very much everybody thank you
and colon 280 just went to we just wanted to send it to teaching and learning yeah but this so let's just get all of these together what um when you guys have all looked at these policies are there any of these policies that you feel your committee ought to take a look at so that we can make sure that we've considered the various aspects such as credit for alternative courses and programs and course substitutions grading and promotion graduation requirements things like that are there are there anything like that that maybe our equity committee our teaching and learning committee um maybe our finance and facilities committee would be interested and feel should be appropriate for them to take a look at besides five or six colon or 6.280. it would be nice if the if the equity committee maybe because i know they're they're kind of raring to go on something then the six colon 310 um we talked a little bit about volunteer service credit nice and how to get that and i think that would i mean that might be something that they could that could be good for teaching and learning and for our equity committee too yeah same for um i'd imagine graduation requirements with grading and promotion would be teaching and learning and equity as well maybe i don't want to ask if anyone wants to do a lot yeah no i don't think it's appropriate right i have a specific question on six colon 300 let's go with that graduation point number two and i think i'm just not understanding it says completing all courses is provided in the school code according to the year in which the student entered the ninth grade however we allow high school credit correct if you take honors algebra or spanish one or language arts or language arts in junior high school so doesn't that have an impact on number two because those are a couple of well at least algebra is a graduation requirement no i think it just meant that whatever the school code was the year they entered the ninth grade not when they took the class correct okay okay i just want to make sure that we weren't makes sense counting only high only classes taken in high school is towards high school graduation although the cool thing about this one was because we have so many kids that are taking classes in eighth grade that were formally freshman years that instead of it instead of being able to graduate at three and a half years you can actually graduate in three years so you could actually start college sooner which i thought was cool um can i ask a question about five colon 120.
we did include if you look in december the 23rd beginning the december break on december 23rd and arriving back on the second of january so you can either just take that and vote um next time yeah um but this is our proposed calendar no big differences of anything else right that's good i wish we could say something very creative but exciting but i think we all say we hope this is the calendar well all of our fingers are crossed exactly exactly that's just it mr chairman motion to approve the dartmouth public school calendar for academic year 21-22 all right so i have a motion by mr nunes a second by dr jenkins i'll give it to um on the motion any other discussion i am just before i follow i'm just taking one last look at this since i'm not doing bringing it back i have nothing all in favor hi opposed motion passage unanimously for the 21 22 school calendar all right uh next up uh is the ffc ra extension i had uh spoke to dr gifford spoken to dr gifford last week and i just asked her if she wouldn't mind updating the committee on the act and the extension of benefits sure so i think you're all aware that the ffcra was an act that required employers to provide certain benefits leave benefits because of the covid crisis to folks and that expired at the end of this 2020.
correct is there is there anything here that that you want to do um before november 2021 at the earliest i'm looking quickly tim i don't i don't think so i mean there's okay the only reason the only reason i i mean the only reason i say it is in relation to the school modernization so we could go down two tracks is my point and you know be approving some of these things and then probably august i'm guessing august would be a real hard deadline uh where we'd have to make a choice if we want to send something out to referendum although we could send something to referendum anyway and then not do the projects but okay all right it's definitely a concern but we can we could probably do two parallel tracks for the time being still unfortunately i would interject that uh anything that has a design component you would want to try to do this year oh the so we'd hire the engineer for 25 000 done do a project for 500 the following summer good point thank you yeah yeah yeah so we do have some real choices to make here so but the one thing i just kind of thinking out loud on that so the the board would weigh in on this approve a you know a capital plan it gets submitted to the to the town or to the town manager it goes to the town council gets approved in april by april 30th as the deadline so if it's approved then and it and money's approved for design work you can do with that and you could you could get started you don't have to wait for the referendum necessarily and one the other thing you know related to design work is you know we did speak to the council last year about funding up uh i know tim you are on the council funding up the planning accounts that the town manager has authority over so that any design work could come out of that those planning funds at any time you know approval you know by the council so this is i think we're okay on the design work is my point because that should be done by april then where are we with the projects that we approved last year how many of those i know you might not have it you know immediately at your fingertips but how much of that work has actually taken place i know that things have been kind of delayed obviously and um yeah and and rich and dan can help me you know with some of this um i can run down the list right now yeah i'd appreciate that the window replacement for the south elevation at the high school has worked substantially complete we actually uh got our certificate of completion the other day so that one pretty much done that was roughly a 400 000 project uh we have uh the highland boiler is currently uh set up for bid so that one's ready to go out to the street we have doolittle boiler design uh in process so that's gonna be ready for release for work this summer hopefully we have the two little underground storage tank replacement um actually the tank and all the materials are currently being stored on site we're waiting for a window of opportunity which more than likely will be uh coming up this summer uh that you know we're we're pretty confident that we're gonna cool for the balanced school year so uh we were prepping ourselves to be able to do a quick uh installation in the event that postponed for a three or four week period but uh now we're going to push that to the summer um the ada compliancy project which is the replacement of all the doors at cheshire high school right that is going to be i believe next week if it's not hitting it at the end of this week the uh man traps or person traps for all the schools or is actually out right now on the street for bidding so we have a pre-bid walk through uh next week so we have uh we have a lot of different projects in the pipeline and different levels of completion so we're in relatively good shape great thank you rich okay and the the last piece of that comprises the request for next year is 200 000 to add additional stadium seating at cheshire high school the main game field make improvements to the press box and also there's a secondary viewing tower you know which is it's not used for anything because the viewing tower is actually put kind of behind the press box so you can't see the north end of the field and it's in disrepair so it's got to be removed it's it's not a simple removal i suppose so that's you know why we requested you know total of 200 000 you know to do those projects so you know that that's 2122's expenditure request um what i could do is just you know move to a couple of other you know one more summary if you'd like that shows the difference between the five-year capital plan last year versus this new request because you know it did go up eventually and i should be able to show you why do we have this in our packet uh you do not so just bear with me one second while i okay now i just i put this together uh this afternoon that's why um you don't have it in your package i will email it to all the board members all right can you see the screen yes all right so what i'm showing you here is this is the five-year no doesn't let me highlight just this column so this column here is the five-year request that's uh in the planning committee's hands this evening it's totaling 37.7 million last year's request for the five-year total was 25.7 so i thought it was important just to highlight where are the big differences um so the biggest increase in terms of request is here with window replacements it's it's 5.716 million dollars and that com that's comprised of you know one dodd windows we increased it by 1.6 million do little windows we increased by 1.55 million um we increased the ch cheshire high school window project 1.5 million dollars the chapman um request was increased 750 000 and the darcy request was increased 000.
i'll say all those in favor are opposed i do want to say my thing before though she has made a tremendous difference in many lives in this district including my son two of my sons and we are going to miss her a lot there is zeroed out whether you personally like it or not stacey body fights for your kid she doesn't care who uh it's mad at her she it does what's best for your child so i really appreciate that mike yeah everybody else vote on your computer for ordinance move on to results report so this is kind of bigger she [Music] um line here um is pretty consistent across all of them um our classes are spawning right now or right above the national means that's basically the last [Music] consider um benchmark that is one benchmark all of those graphs are interactive um [Music] um [Music] number um [Music] um the small number of people that you kids that you see during the winter are either kids that have moved in or kids if we want to see progress um that we have been working with but again [Music] next week is grade level collaboration in content areas and we're going to start looking at this what are some of the trends we have certain areas where kids aren't growing where they should be so as we dig into this next week i hope we'll have some more answers just to clarify some of the two about two lower marks are kids that recently moved or that have moved in or there are a group of kids that would want to see who want to check their progress from the fall to winter and so that's telling us that all those who checked are at risk yeah yeah yes they're at risk to start with too they were to start with and we tested them and they're still efforts yes but they could they still have grown but they're still in that risk category all right zarla okay um process within our building [Music] by the grade level so i have two graphs here that we kind of the areas that we concentrate on the graph on the left is what we look at for kindergarten [Music] oh so one of the big things that we've kind of looked at on these graphs and some it used to present this a lot of triangular form graph and it shows an anti-clone but what we really wanted to see happening is [Music] uh
i'm sorry not a question i have a statement sure um so this is like the second time or the third time we've looked at this i got sent back to committee i want the babysitting child care removed from this language i understand why it was asked to be put in there by our director of hr i disagree with us putting rules and regulations into place that impact our employees outside of their contracted and scheduled time there are good reasons why a teacher with a high in a in a high needs classroom and that person is very familiar with care of that particular student and i could see where that could be beneficial for the family if they can if the teacher so chooses to work as a babysitter out on their personal time and i guess i disagree with the addition of the additional language that essentially says case-by-case basis we can you know grant or deny that request i i think we're wasting time on creating rules on things that don't impact the district to try to prevent a disagreement that has nothing to do with the school district i actually agree with with brent on this especially when we start to look at how many teachers teach in a school that their home is districted to attend as well this becomes an area where you know fairness and impartiality is always a concern but it doesn't seem like this really falls under what we need to be doing and i know in many many circumstances we encourage our teachers to take on tutoring i i know that one of my child's teachers not directly but had then later become a tutor to my child and because they were aware of that situation they were able to provide more help and they were willing to do so um it didn't have any effect on what happened at school it was totally separate completely different thing so i would be very concerned about limiting that and when we look at things like um private lessons or tutoring or things like that or babysitting for severe high needs where there's a real need for parents to be able to have people that are trained and able to take care of their children for them i'd really be concerned about limiting that and i'd like to see that removed as well well the only one that i do see a problem with is the tutoring because it could be a conflict of interest if you're a teacher and you don't somehow do everything you're supposed to do and well not that makes the hope of you know right that well then maybe i can get a tutoring job and earn more right but no that's not what for babies sitting in for uh what was the other thing you mentioned uh private lessons private lessons i don't see the problem i think i just don't want to just apologize the policy is is very distinct it says in their class on their roster or their their their caseload and i think that is very protective if you have a a teacher tutoring a current student in the classroom i think that there can be a very gray line that gets crossed very fast especially if that teacher is in the home there are relationships that are created which are very positive in some instances so this policy is just for that current class it's not prohibiting this language i'm not reading it as prohibiting them from babysitting it goes on to say a student who is in their class on their roster or their caseload that's that's very specific we're not disengaging or not allowing them to go out and do something on the side it's just not with that particular group of students at that particular time i agree with matt in particular to tutoring and private lessons it could be construed as if that is your current student in a class are you buying a grade like but if you're being paid to give private lessons so they can be more successful in your class i just don't think that's so what i'm talking about is things that it does talk about in here any person that has a close personal relationship with an employee that may compromise or impair their fairness and impartiality say you're a principal in a school and you have and you're at some level of school and your child attends that school so that's the kind of thing that does happen and we do allow teachers to go bring their kids into their buildings to learn even if they're not districted there so since we do already allow that sort of thing we wouldn't put that child in the teacher's class however they might be with another teacher in the same grade level that the parent teaches and i'm just concerned about limiting those kinds of things inadvertently i think if it's something that would could potentially directly impact that student's grade academic performance then that is a problem so what happened at pot this is what happened in our committee let me just ask this question so does it create an issue for the district if god forbid something happens like a kid's getting tutored and some because i guess for me the the if i want it if it creates an issue where somebody could sue the district because they were getting a private lesson or they were babysitting for an aide the reason districts put this type of languages is to prevent that conflict of interest either that um you know it the appearance may not be the reality but the appearance of um getting a great a better grade if you pay for the services outside of school and or um that the teacher will only help you if it's outside of school you know doubt that that happens but it it just prevents that conflict of interest that's the purpose and i mean so a little bit so i see both i see everybody's i see everybody's perspectives but but i and i think in my mind i think the addition of the um in special circumstances a waiver could be requested and i think in that um in that instance there is a little bit more oversight and a little bit more oversight management and um you know knowledge that the district has regarding you know some of these you know instances if it's a really um key and critical you know piece for our students kind of success and for our you know employees to be able to have this option i feel like the the language is pretty clear and then and there's also you know a waiver that would be allowed so i'm comfortable with the language as is just as we're having you know this conversation but if i'm just if you're if you're gonna have a waiver process right then tells me that that we know that we're gonna allow this to happen so then why is the language there that's my point i i would i i get that we need to have some way of accountability but for me i'm i i just don't agree with it and i do think that if we're going to start to put this kind of language in this really does affect things like are we going to allow principals to have their kids in their own school that they're a principal of because that does affect teacher selection which may affect their child's ability to get a better grade we're talking employment i mean talk about outside employment here right we're talking about outside employment but this is also inside different not really though because it's talking about the conflict of interest because a student is under their care do you know what i'm saying this is for pay right this is a family hiring a character so no i get it down deeper it was really about the the care the child care of the babysitting as it relates to some maybe a high needs student and their aide is hired to to do babysitting skills bathing things like that at home in addition to their aid at work and where that could be a very gray area it can be but speaking from a different perspective i would argue that if that's occurring it it generally from what i understand is because there's no one else who they will be able to handle those needs in a child care setting so i would hate to not only limit the employees but limit the parents they do have a waiver which is good but we don't know anything about that process and i do think that that then leads into we have for example maybe teachers say over the summer here's the people that will tutor you or give you a private lesson and there are other employees in the school and maybe in a different school maybe in a different level but that still does happen and that's something that all of our students are able to take advantage of so i would i just really don't want to put any more limitations on appropriate things as necessary i would and i'd rather see it kind of flipped where i don't know i don't even know how you flip well since this has come back to us several times do you think we're what what what would be our next and clearly there's i think that where we're at is that we can take um we can is there anything that we want to do this isn't an information item today um is there anything that we think would be gained by any more discussion about this or do we feel as a board that this could be moved forward since it doesn't seem like there's going to be any change in can we take a strap pull because it's nine o'clock and everybody's way at home what's happening let's move this policy through yeah somehow well it's information there's nothing we got to do right now so i think what we're saying is there's no more discussion that's needed on that one for to bring it to action oh it's where i'm going yeah yeah fabulous all right so real quick um the rest of these on here are there any other questions that you have about these or is there anything on here that you'd like to have a specific committee look at and we'll just i'm just going to go through just to make this very quick i'm going to list each number if you can follow along please and then let me know if your committee would um be able to do that and then we'll be able to check for the minutes can i just ask a question though about that the purpose of that because clearly there's several that could come to teaching and learning but but do you want them to as a but given the fact that there hasn't been much debate on cert because we can re it's up to the committee chairs to choose that's what our board agreements for this year have stated is that each committee will get the choice to do that so let's just run through these 4.80 any committees want to take a look at that 4.90 5.120 6.235 6.280 i think equity take a look at that one anyone else teaching and learning we were talking about you guys good with that um i'm sorry can 6.235 i think could be might be one um tony what are your thoughts on taking that one to teaching and learning since it is if you'd like yeah since it's a i think then let's just have that go to teaching and learning so 6.235 teaching and learning will look at 6.280 equity would look at and teaching and learning i i don't see any need for teaching and learning it's 6.28 i don't have any tony uh no but 6.235 well we're not quite there yet hang on well we had moved on and then oh two three okay so we're moving 6.235 to teaching and learning already 2.0 2.280 to equity 6.3 graduation requirements policy do we want to i no i don't have any um outstanding questions related to that 6.310 credit for alternative courses and programs and course substitutions tony do we want equity to look at that one too i would like you to i think so i get to say um teaching and learning do you want that sorry my i got one off my screen it's the credit for alternative courses and programs and course substitutions i don't think we need to do all that i don't want to do anything that we're not nothing nothing to be gained by taking it over there right 6.340 student testing and assessment i didn't have any questions okay 7.1 health iron dental exams 7.3 extracurricular activities 7.340 student records all right i think we can move on i did warn you to take a nap huh even if we took a nap it's getting late item 7.4 is an informational report on drivers education vehicles christy i've provided a three-year cost comparison for three scenarios for securing driver's ed vehicles for the school district and some pros and cons for each scenario currently we do rent vehicles at approximately a cost of approximately dollars over three years school districts usually rent vehicles as a method of only paying for the vehicles when they need them which is primarily during the school year and not the summer however we do use our vehicles all summer because we offer summer school driver's ed and we also try to get in the remaining required behind the wheel hours in the next option presented is a traditional three year lease on vehicles with and without an optional buyout a three-year lease cost is about 79 000 or if we were to exercise the optional buyout option at the end of the lease that would bring it to 165 000 uh leases are generally used for a variety of reasons primarily there's no capital outlay to the district there is a built-in refresh cycle and the lease term may coincide with the term of the warranty last option is to purchase driver's ed vehicles at a cost of 160 000 over the three years uh purchase has a one-time capital outlay but then the district will own the asset where there may be some resale or trade-in value when the time comes to replace the vehicle and we could potentially own that vehicle for more than three years in addition the purchase expense can be charged to a non-operating fund so in december i asked the board to reject the driver's ed vehicle bid as we only had one dealership respond with the proposal uh for only leasing not for leasing and or purchasing of the vehicles so i would like to release another bid to be open in the beginning of february to bring a recommendation to the board at the february 8th meeting and then approval at the february 22nd meeting any questions that i can answer i only have one question and that is can i assume that we typically put less than 10 000 miles a year on these drivers at vehicles because it's just local driving uh anywhere from 10 to 12 and we rotate them so we keep those mileage lows so if one's getting high we park that and use another one or not park it but we use it for the more local okay christy what were the limitations that allowed us to can you refresh my memory real quick on was it because the the incentives change each month yes so the dealers that we spoke to recommended that we do the whole process in one month open the bid information approval because every month the incentives change by uh manufacturer so this way closing is february 1st through february 28th or march 1st through march 31st no i'm proposing we would release a bid it's got to be on the street for 10 days we would open it at the beginning of february so that we can bring the recommendation to you at the first board meeting in february and then adopt it or approve it at the second board meeting so the whole thing is happening in one month and the bid will be to provide cost estimates on all three options renting leasing and purchasing uh not renting most dealers will not rent vehicles anymore in fact the one that we work currently work with they really want to get out of that game anyways so just leasing and purchasing anyone else have any questions on this or anything you'd like to make sure was included or discussion that you'd like to have a hat on this i just think it needs to go because of the time situation in order to get a good response as good of a response as we're going to get we have to i get it but i also don't want to just fly through discussion items that we've asked for just for to save a couple minutes when this is a time sensitive issue which is the only reason it's still on the agenda for this evening i just have a quick question and and i don't mean to jump ahead but i have to so the the first item on the budget reductions talks about leased drivers education vehicles which we're talking about now and there's a red no on here so does that mean the administration is not recommending no that meant we couldn't talk about it in closed session okay not clear but okay thank you thank you made sense to me now okay anything else on the driver's ed vehicles that you need or can we um kind of agree that we have what we need and we're all in agreement on that bid that christy is planning to release did we save time if we were leaning more one way or the other i mean i'm i'm leaning i don't know let's see i'm with brent i don't see why we would purchase instead of lease personally we can ask well i think let's let's find out both and then take a look sure um because last time when we were just looking at leases um there was some interest in purchase instead yeah let's compare that's fine all right all right item 7.5 is an informational report on a resolution authorizing the issuance of tax anticipation warrants in anticipation of the collection of taxes levied for the year 2020 christie so it's time to start this process for that short term this short term borrowing that we do every year to help the district's cash flow leading up to the spring tax receipts uh this year we are keeping the amount the same as the previous two years which is 25 million dollars uh the estimated amount of interest on this short term borrowing is hundred and twenty thousand dollars uh and that is if we pay on schedule before the end of the fiscal year any questions so you'd like us to authorize five million more than we have been the last few years no 25 million 25 million same thing okay thank you and then the general caveat that we wouldn't need this if we had enough in reserves and all of that correct yes does anyone have anything they need to address as far as the timeline that's been presented or is this timeline an acceptable one okie dokie 7.6 and so part of that process of issuing the taws is to uh transfer funds from our working cash fund or other operating funds to those funds that would dip below zero before we receive those spring tax receipts so this is just kind of um not just kind of it's just part of the process of issuing tiws you basically have to empty out your working cash to those funds that are we'll dip below zero working cash is kind of like our savings fund any information that anyone would like to have additional to what's been provided prior to seeing this on an action item okay item 7.7 all right item 7.7 uh is our return to school learning plan what we'd like to do this evening is gauge in a conversation regarding different aspects of our plan uh what our next steps will be and get some direction from the board in a recent conversation i was asked what i felt to be a strength of our school district and as i've reflected on that question i believe that we obviously have many strengths in our school district but if i had to provide one a one-word answer to that question i would my answer would be passion um over the course of the past week and a half since i had made the announcement on january 2nd that we were moving forward with our next steps in return to learn learning plan i've received much feedback from a lot of passionate people and i appreciate that feedback that i've received i've heard from people that believe our students need to be back in school i've heard from people that believe a hybrid option that we presented as a good next step for those who want to be back at school and i've heard from others uh who feel that we should stay in remote learning for at for this time and even stay in remote learning for the rest of the academic year as was said earlier the 2020 has been a historic historic historic year for many reasons throughout this pandemic there have been many unknowns there have been many a changing opinions and the recommendations from the state the health departments and from national experts have continued to change and evolve throughout this journey during this process we've received criticism we've received praise the choices we've made for our kids have been hard one thing that's always remained consistent is that the choices that we've made in the decisions that we've made have always been on the uh on the for the students and staff of safety with the information and guidelines that we've been provided at each part of this journey uh during the start during this process i've stated on a number of occasions that i'm proud of our efforts and what we've been able to accomplish uh during these uh times which many have titled unprecedented times and i continue to believe that we've now come to a point where we need to make some decisions to move forward uh none of this is an idea is ideal no plan that we put together will be perfect no plan is going to make our all of our people that we serve in the seventh largest state a school district in the state of illinois that serves over 17 000 kids happy so tonight i'd like to thank the board in advance because we're going to engage in some authentic dialogue uh in the following work session and in the end we will have a direction that we can all agree upon to the best of our abilities that are the best next steps in moving forward so i remember someone once telling me that uh leadership and governance isn't easy it's tough and it's important work because what isn't what uh what's right isn't always popular and what's popular isn't always right so with that let's go ahead and begin all right i didn't know if um ruth and heather are you going to be okay or somebody could move over to my seat if you didn't want to keep you know if what you're if what you're showing up there is the same thing i have on here i'll just it should be okay all right so i also wanted to thank the board um for serving the public during these really times of dramatic change if you look up at this quote up here i wanted to remind everyone that's listening that these people are volunteers they've given their time and skills to help govern this organization and they've taken the heat during all the changes of information and as well as changes in community opinion if you look at the next slide i think this is important enough that i'm just going to take a second to read it the more we run from conflict the more it masters us the more we try to avoid it the more it controls us the less we fear conflict the less it confuses us the less we deny our differences the less they divide us and i want to applaud the board tonight for taking the risk in having a public work session as my belief the leadership involves being vulnerable and talking about your opinions and also i hope that everyone realizes that when this group gets together to talk the open meetings act requires that this discourse happen in a public setting this conversation would be difficult enough for seven people to gather in a private room and come to consensus and agreement on this but that is not allowed through the open meetings act so that is why we're having this conversation in this forum today the process that i would like us to use is we're going to agree on some group norms there are norms that a lot of our students would be familiar with we have the opportunity and i would say the obligation here to model the type of civil discourse that we want our students to participate in i would like us to agree ahead of time that we'll provide our opinion and we will work to consensus but we'll move forward when we have at least four members in agreement on a given aspect yes i'm just saying that i strongly agree with that oh yeah that's the number i will i will be pausing at different places when i need you okay but that's can you hold up one of those finger maybe like a 10 when you're ready for us to do a number i i will i will i will give you a cue all right so as you um as we work through this this is going to be your first opportunity these are the avid norms that many of our classrooms use and i would like you to consider and in a moment i will ask you to give me the hand signal with one finger being strongly agree two fingers uh just agree three no opinion and you've got the chart there to go along with it so the norms would be we want to ask questions we want to engage fully integrate new information open your minds to diverse views and then utilize what you've learned so with the hand signal where are you with these norms my boy doesn't count okay i agree with the dorms or no that was the index fingers the one index finger is what i heard from or saw from the broom there you go okay brent is a three okay it's neutral what do we like about him so before we begin a lot of this process i wanted to share some really important information we'll talk about our current percentage of students choosing remote and hybrid we'll talk about some parameters set forth by the state as well as changing guidelines from the local health department this slide was updated this weekend with all the current choices of what our parents have said as you look at the different levels between early childhood elementary junior high and high school you'll see the level that has the least percent for hybrid is early childhood elementary and junior high tie that 61 and high school has 63 percent of students electing to come to the hybrid piece and these are the updated numbers sorry yes those are updated numbers uh and then i wanted to talk about some of the parameters from the state obviously students and staff have to be wearing masks while they are coming to school on school buses while they are at school a totally remote option has to be offered that is a given by the state also idph guidelines should be followed as much as possible and then just because some of the plans that have reached my desk and suggestions i wanted to make sure that people knew including members here that we can't have students at school longer than five hours without giving them time and a space to eat lunch i now want to talk about changing local health guidelines if you recall we were in this very room in july we talked about several in in-person options but at that time there were different mandates about quarantines and how to respond to symptoms and for that reason we did not start in-person instruction this changed in october which then made in-person instruction easier so we began those plans at that time the we were looking at coveted rates and positivity within the community as you recall unfortunately in november those rates were so high we had recommendations from our health department that suggested very limited in-person instruction and i now like to talk a little bit about how the recommendations of what we watch as far as metrics has also changed the new metrics that we will be looking at shift from exclusively monitoring the community spread to it in in addition focusing on the consistent and correct use of mitigation strategies at each school such as social distancing hallway paths those types of things the cases connected to school transmission which is very different than a community transmission staff availability and also our ppe supply i'd like to add that these new metrics as well as the community metrics will continue to be modern and will be reported on our district website as we begin to talk about the next phase of in-person instruction i also wanted to remind everyone that anything that we are talking about this evening as we go forth is a working draft if there are people that are following along at home and they see a slide this is for purpose of the board to discuss this is not a finalized plan so if we look at the priorities of where we were back in july these were the three we wanted to make sure we minimized health risks for all students and staff we wanted to maximize the end time in-person instruction and we wanted families to have some choice we were a little bit ahead of the curve because two weeks after that presentation the state said you have to allow choice what i would like you to consider is a recommendation that we have this evening to add two more priorities and i will be asking you to again give the hand signal for how you feel about these these two things were not as important to discuss in july but i think that they are critical now we need to minimize as best we can the disruption between teachers and students i we do not think it's a good idea to redo class lists make all of those new students especially at the elementary level lose their peers or their student during this time of great anxiety the next one that we would want to is much more of a junior high high school issue but we feel it's important that our students still have the ability to continue in their current courses we would not want students who have been working through a course or have already started a semester to have to change their schedule at this point so i want you to think about adding those two so that we have those five priorities and think about where you are at with strongly agree no opinion those pieces okay we have a disagree i'm sorry i didn't see ally uh ellie's still trying to decide allie thinks the last one's important but what do you think is not ellie also doesn't teach grade school okay so i get it so we we have mostly an agreement that these would be our priorities but not everybody okay were there more than four on that correct yes there were okay so then so i would suggest that we keep going um we may all of this is fine yes can i ask a question about that if we go back for a minute so here's my question i know that at some point we have some staff who shouldn't be in a building who can work from home and we have staff who could be in a building so and again i you know like i always revert back to what i know we have the same situation where i'm at and those kids who chose remote are still taking physics for instance for my kids but they're taking it with another teacher and they're gonna be fine it's the same course it's gonna be a little bit of a change but at semester we change a lot anyway so i guess for me the current teacher is less important if we have outstanding factors like i have some teachers who can't come in the building and who really will not be in a building and can those teachers take those kids who can also not be in a building and then they have their own little group of kids i don't mean to say it that way but i would agree that that's more important that specific bullet point is more important at an elementary level than at a junior higher high school having it be a priority that it would be a mandate across all decisions that we make but they're key things that we would need to consider as we move forward to build schedules and we'd want to guard against and try to do this as much as possible even if it wasn't possible all the time right i'm just wondering if building schedule wise if you have like you know 26 kids who are strictly remote and you have a teacher that teaches that grade level maybe even at the same building who is also going to need to be remote could lead elementary and then i think we should probably um keep going if we can but the the elementary piece once you pull that teacher you will also you won't have all 26 students that are also wanting remote and it then becomes a domino effect i wasn't and we weren't as concerned um i'm getting feedback that my microphone isn't on it's on maybe i just need to talk louder yeah okay i will now talk later louder um so at that elementary piece that it's very rare in fact i looked through all the numbers today i don't think it happened anywhere that all of one class picked the exact same choice so then you begin to move all kinds of people around in order to make that happen well like the reason why i was strongly in disagreement is because of that new additional bullet point there that this is a process like a good better best scenario and i don't want that to have any impact on the decisions that we're going to make about how we're going to try to get back into the classroom more often and for more kids and that's my comment on that is that i understand you'd like to minimize i don't think that can be a consideration at this stage so i think it that if i take just this list of priorities and then i apply it to what i've seen us do like in boundary conversations in years past we always start with a list of priorities and that doesn't mean for example we won't split a subdivision we won't bus kids when they could walk things like that that's that's the tone i think i'm taking this in rather than this subdivision will you know we won't boundary because we might have to split a subdivision it's more if we can we should right so what you're saying if that if that point is the only thing that would prevent us from moving forward with this specific plan we would not eliminate it only because it doesn't meet one specific point on this that's my understanding anyway is that what you meant intended faith just ideally where do we want to go that doesn't mean that we have to hit all five of these but what are the things that we really want to attempt to do as we build schedules okay if there's no other questions we did have more than four in agreement so some of the key factors that we need to consider when building schedules is whether or not to have students eat lunch while at school as we talked about in some of the state parameters we can have up to a five-hour day without that we also need to look at how large the group of students or class size should be and that is the dilemma between splitting between a and b groups or having the whole school of in-person come in instruction and we want to talk through those so as always and we had the scale back in the presentation in july finding the right balance between maximizing in-person instruction opportunity and also minimizing the health risks for students and staff one of the big deciding of factors and there's not real order of that but we need to as we build schedules and my team and i have built many many schedules look at what our beliefs around having students take off their masks at school in groups you know it doesn't we can socially distance as much as we can but if you think about an elementary classroom they would some of them would need to eat lunch within their classroom and take masloff and those things we need to figure out where we're at so i'm going to talk to you about what our recommendation is and then i'm going to also be asking you by hand signals whether or not where you are with an agreement on this we have talked at this at length and we believe that we should not be having students take off their masks and eat lunch while they are at school we want to work within the five hour parameters to build school days maximize that amount obstruction but moving forward we want to know where the board is at in whether or not we should be having students eat lunch while at school so again i'll say where we're at we believe we should move forward in not having students eat lunch at school with and taking their masks off but maximize as much possible that time of that five hour day where are you all with that i have a question real quick so we're talking about um the eating lunch of students at school but we also have staff that would necessarily be eating at school that maybe don't have a classroom such as tas or like bus drivers or like custodians or things what is the current balance that exists there we do not have all of our staff currently coming to school to be able to do that the staff that is there are separating into different spaces not being around each other when they take but there will be spaces provided for our staff to eat yes those spaces are somewhat limited if all students are also there eating lunch you know i gotcha thank you sure i can't i can't answer this question until i know the numbers right so if we're 70 30 right well 60 40.