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now what about those build out levels well at the high if assuming a very quick build out that would bring enrollments to about 3 000 students in the year third in your school year 3334 and would at the base level would bring you to about twenty two hundred students in the school year thirty five thirty six again does not occur at the low level and grades five through six a 10 years ago you were over 1300 students last fall you were 15 64. and if current patterns and trends continue you'd be at about 1800 students at the 5 6 level in 2030.
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i don't remember the final number some were taxed in some years and not others but that was the estimate that the county the biggest hit was to bcsc into the city those are the largest two taxing taxing units from a property tax standpoint so and then on the expenditure side on on operations you can see way under where we would expect to be in a normal year for obvious reasons due to cover we were closed during from the uh didn't have students in buildings anyway from march uh until the end of the school year and so things like fuel and utilities that that we would have normally you know spent at a at a certain level way under what you would expect because of covid but one of the things that was i noticed when i went back through this data we actually had a lot less expenditures in people but that and that doesn't make sense because you know that we paid all of our support staff the entire time and kept them engaged as much as possible and even paid a couple more extra dollars per hour if they were coming to work during the spring semester but what ended up happening what was clear is that if we had someone resign which with 1200 1300 support staff members you have people leaving and coming all the coming and going all the time there wasn't a rush to fill that position when we were not open to students for for a period of time and kids weren't coming to the building and so in that in 2020 we had a lot less um people turning over in those positions as there wasn't as high of an urgent need to fill those spots and then so as a result of of revenues being where you would expect them and then expenditures being you know 12.4 percent under expected our cash balance in the operations fund is much higher than what it has has been for several years so here's just a graph of that looking at this this year compared to prior years and pretty consistent across the board but then you have that real jump in the operations fund for this year and we do have and and we have some recommendations that we're going to bring to you in a future board meeting for how to gradually draw that cash balance down in the operations fund not to a an unreasonable level but my predecessor used to say our our goal in finance school finance is not to cross the finish line with the most money it's to do what you need for kids and and get the buildings taken care of so one of those recommendations we will bring to you is just shifting some of the blue to the yellow so that 1.4 million dollar transfer from rainy day that we did in 2018 we would suggest transferring that back to replenish the rainy day fund to the place that it was there at the high point and then we have um you know 21 buildings with lots of needs with roofs and hvac and so dr bozeman and i have been talking we'll be bringing a plan to you in the next few board meetings for addressing those needs just a little bit at a time over the next few years so can i say what's interesting to me now that we talk about staff and i know fuel and i know the buses weren't moving around but um we had so many added things that we had like who was buying hand sanitizer before um so it's just an interesting to me how that balanced out that's a really good point and i did not mention that we have already spent well over i believe a million dollars dr plate could give us more details but the cares act distribution we got a 1.6 million dollars from the first round of cares act federal support the vast majority of that is what we used to spend on ppe so we met those needs through the uh the first round of cares dollars all right does the cares act funding run through one of the reports that you gave us before no all these all federal funds with the exception of that one payment for the the impact aid payment for the two townships that contain camp batterbury all of those federal funds are maintained and completely separate from these tax supported funds on the grants and i i did note in my notes to mention that just a reminder this is 2020.
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again looking at the lower level or the low forecast enrollments might fall a little bit if housing false but essentially when i look at something like that a period of 10 years that looks like a fairly stable enrollment at the high level potentially could be over 2 400 students with a very fast level building now build out occurring at the same time frames like before at the high level with a full build out at a high forecast we're looking at 2600 students at 33 34 and we're looking over 2 000 students at the year 35 school year 35 36 and finally came through for your elementary school students elementary school 10 years ago 2010 you were at about 30 to 3 300 students last fall you were almost at 3 500 students and the enrollment forecast has your elementary at 3 900 students in 10 years at the high level could potentially be 4 600 students and this is where building does really impact um elementary enrollment and potentially be a little bit below current levels if home building kind of fell off if it basically cut itself in half or went down 50 over a period of 10 years at build out levels your elementary enrollment would be about 4 600 students in year 33 34 assuming 8 000 single family homes built out and at the base level looking at probably about 4 200 students in the year school year 35 one thing that is available in the packet which i have also updated is is there's this summary table but later on um in the packet there's also a single age group single grades single grades so you could actually take a look at the individual grades and see how they grow through time so for instance taking a look at grades six in the current school year and seeing how that cohort grows and becomes a graduating class of almost a thousand i believe it's uh about 8.70 right now okay [Music] that in a nutshell was my presentation for the this evening board members do you have any questions um i have a couple of questions could she hear me can you hear our board when they speak i can hear fairly well and um if i don't if that could be put in chat for me by a typed into chat i can work with that okay okay thank you my first question is when uh the demographics are presented for all of hendricks county i wonder if we if doctor brendan knows off the top of her head what percent of the total population of hendricks county is washington township off the top of my head i don't know i honestly i've been waiting for the new census data which is not available so i know i don't know if that that helps i can certainly get that number for you and we talked about the census data not being available until i presume that may 2020 is when census data would be available you mentioned that with respect to births in 2020 being available in may is that when all the census data will be available for release no um i think i i i apologize if it was difficult to hear or if i misspoke um the may date is going to be birth numbers and those are coming from the indiana state department of health um the census data the census was conducted well it's been conducted over a long period of time because it was a covet census um that is supposed to be an as of date of april 20 and then so it's conducted every 10 years and there was a goal that data would be available first data as actually goes for reapportionment so that's the that's the constitutional obligation of the census bureau is to make sure that data is available for reapportioning the house of representatives data users like all of us we aren't first in line so congress is first in line and then a data then starts rolling out they have been delayed and i was hopeful we would start seeing some of this data you know shortly after it starts becoming available for reapportionment often what happens is then at least we get a number of um persons and we get a number of voters so uh people of voting age so just by quick math we can see how many children there are right so it's it's just total population minus the number of voters i have finding very difficult to get a schedule i'm finding it very difficult to find a schedule or release dates and you know the census actually went through i think it was october of this year that they were still collecting data so um i do believe we'll see it i just don't believe we're going to see it really really quick there are estimates that the estimates are based on 2010 census so at this point i i tend not to use it i'll i'll wait for even the covet census numbers thank you you're welcome please correct me if i'm wrong sometimes through zoom this is always real clear for me but it seems like as i'm separating the numbers the k-4s over the next 10 years will only grow about 80 students per year per rec per [Music] so let's look really quickly here i don't know if you can see my highlighting assistant numbers that we're talking about here i just want to make sure i understand my goal is to not over build so when i look at that that that tells me that it's less something unless there is a major change in burst or development we are really going to kind of just go along over the next 10 years and the move-ins is what's really going to drive our numbers up and am i and am i inferring that or is that what you see in your research that what's driving us driving like our high school to be where you're predicting is because of movements i'm just trying to understand that what's driving it so i understand when that driver is switches or we could peek out yes so you know even here um on the on the base forecast you know it's going up you know your ballpark number about 80 a year is correct um and so it goes up and it goes down and you know we are coming off some lower home build holding and we're coming off bursts that are going down so it's basically two things working almost contrary to each other right um bursts going down just start going down or at least in best case flat and home building going up if we look also at the below you know if you're if you're thinking about and you know if you're thinking about what's i i don't want to say the worst case but you know the the low case in terms of enrollment one thing you can do is look at the low and i look at the low as a floor so if births go down and if housing goes down over time is elementary going down yeah it's had it's going down a tad it is going to go up to about 3 600 going out a little bit but we are we are making strong assumptions though about births as well as housing i would also say we haven't made any clear assumptions about turnover in existing housing and you know that's you all know your community a lot better than i do and we do know what occurred in wayne township when there was turnover in housing when they were built out their enrollments went up i'm not saying that's what's going to happen but we have seen it and you've seen it in a neighboring township so i i think it's something to be aware be aware of right and and covet times our cove at times we now really don't know but you do know that there's demand for housing in your um and township you said i in my opinion i feel like kobe still has brought about a variable that we can't get our hands around so while i think it's important that we continue to have this discussion i think there'll be a lot more information in six months nine months a year and that's why sometimes i kind of pull myself back when i think about well we've got to really figure out the high school then i i don't know that we have enough information but because of covet i think what you have presented is extremely accurate and obviously i mean you're ruining 24 students of your prediction two years ago and then if i remember right five years before that you came back which would have been two years ago and you were still within probably 20 students so you're extremely accurate and it's honestly just amazing to me i just worry about that that bogey if you want to call it coping and um and i want to be able to make the best decisions going forward especially in the high school but i fear that the height of elementary before is only growing 80 students at what point do we start seeing declines yeah and so i just moved ahead to slide now i know you've probably you've seen an earlier version of this and i and i said oh i didn't have these single gray slides in here but i do have them in this packet and so this is another way to think about your question i think um am i talking was it anne yeah um so you know for instance i think i mentioned grade six being there there it is it's over 800 students so that's another way just to ballpark this this question and this you know what's going on here uh historically your grades have grown you know covet or no covid you've added students over time and your cohorts have grown so um we can if if it'd be helpful i could even give you some historical information when there was a little bit lower building than what there is today and you can follow a cohort over time and essentially watch it grow and if that gives you some confidence i think about it this way the first thing the most important thing that is going to affect your enrollment is the students you have today right um i can show you the scenarios of first and and housing but what's going to affect your enrollment tomorrow five years and seven years are the students you have today and we also know that over time in your township in avon schools those numbers tend to grow so i kind of want to second what ann said and it's not more of a question it's more of a request and i also second round said this work that you present to us is incredibly helpful i just cannot thank you enough for the detail and the specificity that you provide us we have just to be very blunt we have a very difficult decision about the high school to make in the next couple of years it is close to full we could make changes in it to get through the short term but if we're going to 4 000 it won't hold that many kits so as you get your may data and your cova data and as you move forward and we continue to rely on you my request is think about that as the specific problem we have to solve and so the we can focus on that and you can use the tools that you have to say this is what i know and this is where the guesses are that's what we need in the next year to 18 months as we try to figure out what if anything needs to happen to the high school to prepare for this growth yeah and and you know i would say that while my forecasts have been fairly accurate um and and i do pride myself on on doing the best job i can um my forecasts in general especially in a growing school district tend to run low and it's not just avon i've worked oh gosh i've worked in clark pleasant for almost 20 years and at one time they were the fastest growing school district um in the state and i every two years i came back because they needed to stay on top of their enrollments and every two years my enrollments were low and the nature of the methodology is that you're always kind of i don't want to say chasing but you're waiting for um the numbers kind of to all catch up with each other and so i tend not to force things you know i don't want to make up a number i want the data to speak but i know that in general my methodology is inherently conservative when it when in growing times it will be an overestimate in down times or slower growing times so for for you all even though the total has tended to be very good and that's my experience in other school districts too and you know part of it is because you already know the students you got are going to be the students you have in the future is that at higher grade levels and particular at the high school i have been low in terms of the forecast and so and so i say this to you because i know this is how statistically and the methodology works as well as my experience in other school districts fast growing school districts like um clark pleasant or comparable school districts i would say like center grove i've worked for center grove for for quite a bit on and off as well as mount vernon so um probably very comfortable to to you in terms of the building and the type of building in particular is occurring now i personally believe and professionally believe that you know i'm looking at these numbers this is the high school right here i clearly see four thousand here i don't think it's a question of if maybe it's a question of when all right because building you know it like i said it wasn't it's not always the level building it's when it occurs and and that's almost a truism so is it in five years or is it in eight years when i'm looking at this i see eight i see four thousand it doesn't matter if it's in five years or in eight years because this number is not precisely correct but it is directionally correct everything is pointing in that direction um i would also say the bill the the housing forecast that i've provided you is also high right it's higher than it is today so where will it be a little bit higher a little bit lower but directionally we're on a path to four thousand very helpful other questions board members with that dr brookwood will say a hearty thank you for um for once again providing us with a lot of food for thought a lot of good information i appreciate your work and thank you for joining us tonight okay thank you bye-bye okay so let me move us to the next agenda item which is the consent agenda
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so none of this includes any operating referendum dollars yet this is just an overview of our payments to in the debt service fund another one of our tax supported funds up about two million dollars over what we spent in the prior year but there's good reason for that because we spent much less from the other two debt funds again this is the high school renovation referendum and remember we refinanced that and at the end of 2017 to take these payment this payment down from this level to this level which is how we could afford to spend more on the regular debt service side and still keep the property tax rate flat here's just a summary of all the tax supported funds and where we stood at the beginning of the year revenues expenditures surplus and deficit and the year-end cash balance pause and take a breath for questions the health and dental funds another important part not tax supported but really a critical part of what we do after five years of really struggling with our health fund we finally have had a positive year we wish the two things wouldn't have occurred at the same time because you know we made a lot of plan design changes and and really encouraged um changes in behavior and um and increased our revenue but it was such an unusual year with people not being able to go to the doctor and having those elective procedures done that we don't know how much of this positive year the two point mil 2.2 million dollar positive year in the health fund was due to covid and how much it was due to those changes in our planned design so hopefully during 21 we find out more about that could i just ask just so it's interesting how varied our reserves have been and i understand i've i've been here through all those years but i'm curious what what would be our target do we know do we know what would be our target reserve in health trust ours is 40 of expected expenditures so in 21 um i believe we're expected to spend uh six 16.5 million dollars and so somewhere in the neighborhood of um of four to five million dollars would be um the minimum that's the minimum level of where you would consider yourself you know fully funded from a self-insured standpoint okay thank you and then on the dental side dental is going the opposite direction and doing just fine and i do believe the teachers association has some ideas about instead of reducing premiums here or doing a premium holiday maybe increasing some benefits a little bit on this side to spin that down a little bit on the dental side any questions on the financial update that's so all right dr roberts we have not quite the same length we have items a through j for your you're sharing the information i think about 10 items here and i will roll through them the the policies are on here again i will not spend much time on those unless you have a specific question and we can we can dig into that particular policy but they are the first reading last meeting so my request for approval includes the minutes of the last port meeting from january 25th a list of supplemental contracts that were provided to you we had no requests for field trips or professional leaves we did have a a couple of school fundraisers that were in your packet from a claims and payroll standpoint we have two today february the eighth that's about a million dollars and then a pre-run that covered the month of january january that's a little over or about 9.4 million dollars then we have payroll for january 29th that includes the dates of january 4th january 15th just based on how regular payroll is played and that number is about 2.8 million dollars we also have the second reading of our neola corporation policy update volume 33 number one and these are the policies from revision to the employment of the superintendent of language in there to technical correction with the flex program grammatical error some revisions to student assessments revisions to the publication of the annual performance report revision to staff evaluations specifically in regards to how objective measures might be applied revision to the determination of legal settlement and eligibility for enrollment of students without legal settlement in the corporation this guide into the specifics of even if you are a corporation which we aren't if you are a corporation that denies transfers you have to allow certain transfers specifically ones that are kids of your employees we had withdrawal from school technical correction there in terms of just uh grammatical error and the addition of a statutory reference some revisions to suspensions and expulsions of students specifically around making up of work revisions to student employment in that now the work permit is called something different an employment certificate and even the person who's issuing that within the school is going to be called something different animals on school corporation property we revise that policy just to make sure that if we have some animals on property used for certain purposes there's a way to handle that appropriately we have school safety that came through some threat assessment pieces and an mou specifically in place for are with community mental health centers we had then revisions to the environmental health and safety specifically around appropriate testing of drinking water which we have accomplished that already we have some additional revisions to child abuse or neglect and having appropriate individuals named school social workers school psychologists who could provide appropriate instruction around those topics revisions to transportation that allows us to expand the use of some of our vehicles already under our ownership revision to religious slash patriotic ceremonies and observances a revision to relations with special interest groups this is where we talked a little about boy scouts the last time and just making sure certain organizations could get into our schools and share their information and those are the policies that we had we then have i'm asking for an appointment to the bartholomew county public library board and with that it is dr hack that i am asking you to appoint to that board this is a four-year term angie winike has served in that role for us the last four years and is rolling off and dr hack raised her hand real high so she is now assigned to that i'm asking that you appoint her to that position we have the 2020 appropriation adjustments mr phillips had that information in your packet as well as the final 2020 education to operations fund transfer i think that amount was included in chad's up-to-date 2020 information and then support staff coven 19 stipends this is where back in the fall we ask you to approve a resolution to give a stipend to our certified staff members specifically since they were dealing with all kinds of different instructional models so a teacher might be handling uh two even three instructional models at the same time we asked for stipend just to help that additional load of work that we had provided or or that they were taking on well they are not the only ones that had some additional uh stuff added to their plate our support staff has done a tremendous job in managing all the things that we've been doing since uh last march 23rd and up to the day and so we're asking for stipends for them the way that we're doing this is similar to the tag money the teacher appreciation grant that the state gives us dollars and then we assign dollars to teachers but then we also ask you well besides the state dollars that we give to teachers let's also give some dollars to recognize our support staff similarly here we wanted to approach it the same way we have some dollars we're going to give to our certified teachers you approve that resolution in the fall what about our support staff so we're asking that you approve stipends for them too and i think that covers my items so i asked for your approval thank you very much i'll entertain a motion to approve items for a through j as they are presented to us so move thank you pat and the second second thank you nikki i appreciate it any particular questions individuals have about a through j yes i probably could have done this by cross-referencing but um after in our packets after the supplemental contracts were a couple of tables called hiring blitz and i wondered are those considered supplemental contracts when we approve that agenda item are we approving those stipends were those stipends also in the dockets of yeah are you sure i know which one you're talking about what page was that do you have a on here scrolling was it after the claims of all the individual teachers or staff members period it's right after the supplemental contracts page i love the name hiring blitz so it's in it's in the regular board packet and it is how can i make it say page number okay yeah it's all right i'm looking into the claim material it's in it's in with the board packet looks like we are encouraging people to make referrals to us for new potential new employees dr roberts it's the incentive sub incentives yes okay do we need to call those out on the agenda or do they need board approval tonight let's see here so i'm just now finding those we have the yeah so that was the substitute teacher once yeah is that and bus drivers and so forth and we do not have it listed here chad teresa is there a need to have that specifically approved yeah yeah so we have the the stipends in the packet of the substitute teacher ones for recommendations or referrals and then for the individuals who had worked a certain number of days so this goes back to that substitute teacher piece that you had approved to do ahead of time so i'm thinking very quickly do we actually need approval again since those have been approved to do prior these are part of the supplementals okay so it was just added to that okay the way the way it's set up and they're separate from the support staff stipends that we're talking about those have not been paid yet thank you see going back on the slide just to see if it is cast that way and maybe it is yep my mistake there so we go back to this slide here mr center teacher subbing for teacher the substitute work today's typing substitute teacher referral stipend yes thank you thank you mr phillips thanks for asking so we've got that quite the additional pages there okay thank you i've lost track do we have a second for a through j oh we do yeah yeah one question that question followed the second questions i was following everything i was supposed to do goodness all right any additional questions all right i'll call uh for a vote on items four a through j as they are presented to us all of those who are in favor if you'd signify by saying i i those opposed all right those pass unanimously good thank you you're welcome miss heine i'm requesting approval for the human resource recommendation as presented all right so is there a motion for approval of these human resources recommendations i think we had a whopping one so thank you kathy is there a second second thank you todd are there any questions for miss heine all right so those who are approving the approve of the request for human resources recommendations if you signify by saying i i those opposed thank you unanimously okay all right board input and review colleagues to share their thoughts reflections after tonight's meeting or just about anything else todd anything no it's just it's been kind of an overwhelming learning experience three meetings in yeah just to stay on top of all the legislation and i mean just i don't know intimidating amount of emails each day it could i could see how this could turn into a full-time job easily but yeah yeah so yeah it's been uh a great learning experience and looking forward to learning more good i hope you keep that positive turn towards all the emails thank you anything nikki mine is just a maybe a personal thing i um i work in the community and i've been very focused on contract negotiations for a local labor union over the last three weeks we got a positive outcome yesterday that was a big deal for us but it was a three week process and when i went into it i thought how could this possibly take three weeks i am an executor by nature i like to kind of check things off my list and i thought there's no way and at the end of three weeks i looked back and i thought oh my gosh three weeks just went by and and in the process though it's not meant to be efficient it was my reminder okay this is my reminder moment we've gotten so used to executing and thinking on the fly and having to do things differently just because that's what we've all had to do it was my reminder that sometimes things take take a while there's value in that process of two teams coming together to get to a right answer and i don't know it's my own personal moment of spring the groundhog stuck its head above and i've decided to stay out i'm i'm a little renewed by my experience over the last three weeks looking forward to maybe slowing down and getting back to to life as normal so anyway random thoughts great great kathy nothing for me tonight all right rich well i'm thankful that we have the the right staff in place to wrestle with all of the kovid 19 challenges that we're facing we continue to face just when you think you're you know all those slopes are moving in the right direction uh something different happens and then i'm also thankful dr shed that you're reflecting on what mr grimes said i'm thankful that you're our board liaison for state legislative actions thanks and i noticed in one of the emails today that tomorrow is state house day for education and the state school board association so i wish you well on that one okay thank you thank you nothing for me tonight all right pat i just want to say thank you for all those people that uh remember what february 3rd was all about a friend of mine notified me at 3am reference to it so thank you for those of you that did it after 5.
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i appreciate that i think we went to after 5am didn't we well why don't you got real close but i want you to that person was but thank you anyway mr bryant had a birthday last week so yeah yeah yeah i don't know though oh you want me to gamble out i can't do that yeah mr phillips mentioned something about snow being out there yes all right all right so let i do want to just say one more thing um i i want i appreciate and i respect very much that we have had a number of high school seniors take it upon themselves to share with us their reflections about being in school or not and a general reminder to all of us that we are in the business for them i've read what they had to share it was all very very thoughtful um asked us to be mindful of their associate on emotional and well-being needs as well as the quality of their learning one was very and in fact i was referring to it as we were having this conversation very explicit in offering us some important cdc statistics and with respect to schools and age groups and the variants about covid so i want to thank the students and remind all of us that they're the reason that we're making any of these decisions um and they were deeply in support of getting back to high school full-time so i respect that and i want to thank them for taking the time to write to us dr roberts yeah before you adjourned i i had to close the meeting on a sad note but uh we did lose a valued educator within the community uh last week uh helen heckman principal of saint bartholomew has passed away and so our our thoughts and prayers certainly with the same bartholomew's church and school family as they mourn that that very tough loss so just wanted to make sure that we acknowledged that passing yes thank you very much all right as kathy has reminded us our next school board meeting is march in addition to doing all the great fun things that we do we will also be recognizing susan scott as our education hall of fame winner it's march 1st 6 30 here in the terrace room i'm sure will also be on our media so thank you all for who are attending virtually and for those who came out in this snow this meeting is adjourned thank you
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hey everyone um my name is john mursky i'm chair of the energy commission and i'm calling this meeting to order at 6 06 p.m so i will read some introductory remarks first welcome to the meeting um welcome to the february 9 2021 electronic meeting of the energy commission this virtual meeting is to affect social distancing and to mitigate the spread of the golden 19 virus we will conduct this meeting similar to in-person meetings commissioners please remain on camera just as you would be visible during in-person meetings also mute your microphone when not speeding speaking public comments will be via telephone only to speak during any of the public comment opportunities please call one of the following toll-free numbers 888-788-0099 or 877-853-5247 and enter the meeting id [Music] eight 913-5785 four five zero seven these numbers will remain the same for the entire year for energy commission meetings this information along with two local dial-in numbers is also available on the published agenda in the public notices section of the city website on the broadcast of the meeting on ctn channel 16 and at t channel 99 and finally online at www.a2gov.org backslash watch ctn so missy would you kick off the meet of the meeting with the land acknowledgement absolutely chair mursky i acknowledge that the land the city of ann arbor occupies is the ancestral traditional and contemporary lands of the anishinabe including the ottawa ojibwe and botawatomi and wind out peoples i further acknowledge that our city stands like almost all property in the united states on lands obtained generally in unconscionable ways from indigenous peoples the taking of this land was formalized by the treaty of detroit in 1807.
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thank you visitors are welcome to speak on the gender on non-standard items comments so we'll meet you three minutes please state your name and address prior to making your comments please note that members of the board may not discuss items that are not specifically identified on the agenda therefore action taken is under the directing administration to look into the matter responding to women for racism or scheduling the matter for preaching consideration i mean three people who wish to talk oh yeah to talk about uh my name is julie ann kruser i'm the community member in apple and this last week i could send out a survey to a lot of parents athletes and community members we got 64 responses and the questions that were asked were specifically related to starting sports back up hopeful through spring sports of the 64 60 said 100 they would want sports to start now only three said no way and one was unsure still i want you just as we took a moment of silence record please take a moment silence for these kids imagine that they were standing right in the middle and i like to imagine that you all are doing the best you can but i can't help but feel that you're letting laws and order of operations given a way of putting something in front which is a place and right now so many women are ready to jump off the bridge because they're struggling with depression and we know how hard it is to lose a community member well these kids are our next generation and i would pray and i have been praying that you all would be i tried to get you to put this on the agenda for tomorrow some board members have said it's not necessary dr dooley said he will not vote on it himself to push this forward but we need these words to happen and let me tell you why i feel safe because i don't want you to think my love of sports is ahead of keeping the kids safe that's ridiculous i think it's safe to go forward the caa and the aia are following cdc guidelines and they said from zero to 75 cases you're in the green well guess how many cases ah has 17 which is amazing you guys have done a great job of reducing the risk of covering comets never going away as sad as that is but we need to now say okay let's move forward and safely use sport it's time and so i again i know i'm saying i pray a lot but i do because i feel like these kids really need it and i know you can't vote on it tomorrow but dr dooley i spoke with you yesterday and randy baum i know you say randy said the registration is passed so when i talk to him he said we still can register as a school and i think where there's a will there's a way and if you're willing enough to put these kids ahead of order of operations i believe we can still make it happen he said we could and just like you said about their money from our organization they're going to want to make money so why would they not be willing to also help our kids get into these spring sports right now thank you thank you a little bit yeah so my name is kara soccer i live at 220 east third and i'm a teacher here at the iowa unified school district um a couple of things that i wanted to address were um one of them being i was one of the staff members to receive the first dose of the modern vaccine on january 31st with that in mind not everyone and my colleagues did some due to personal or medical reasons and i'm not sure if that should be our end-all be-all or decision-making um for one main reason and that's we don't know how the vaccine is going to work as far as being a carrier while the person may not actually experience the symptoms we don't know whether or not they could still be a carrier of the disease um i believe i speak for most when i say that we want kids back uh we really do but in a way that is safe and that allows us to remain in person once we come back um i'm also a member of a covey committee that is comprised of parents administrators and a few other teachers as well last week we had a meeting on wednesday afternoon and one parent actually asked why are we even discussing this right now why don't we focus on what's going to be coming in the fall why don't we focus on next school here instead of what's happening now the last thing that i want to mention is the idea of bringing back all students at once the idea has kind of been floating around the community and i think that that would not be possible first of all to while to also follow cdc guidelines of maintaining six feet between desks i have my room set up and the maximum that i can fit is 15 students right now that's all with a class of i believe 20 right now it wouldn't be possible so i don't think that it would be a responsible decision um during this point or at any point in this academic year and as a science teacher because that's what i teach here um i tend to think scientifically about a lot of things and including everyday decisions so every decision i make comes down to facts and numbers so all that i ask is that you take all data and numbers into consideration instead of personal opinion when this vote has been made thank you all right and the other is jennifer keller good evening my name is jennifer keller i live at 744 west wild city rush lane and i am a middle school teacher here at offo um i am speaking to everyone tonight about whether or not we should go back to school at any time this school year i will not actually insert my own opinion but rather provide a couple of facts before a decision is made i have heard my students and parents discuss that social socialization is important and for themselves or their children that this is like the most important thing to them at this time if or when we do return to campus students will continue to work on their educated courses and follow cdc's social business and guidelines this basically means that the students will not have group work or time to socialize outside of the six feet guidelines the students may or may not be with their friends within the classroom while working on their laptops so it might be not exactly right [Music] for the entire school this basically means that if one teacher is ill when you spend a day for any reason the you could not do so because the school does not have any coverage teachers would um basically have to ensure that they can never be sick or if they have any doctor definitely just have to put an opportunity so i also encourage everyone to just face some of their decisions on evidence and facts that are presented before you while everyone is getting kind of annoyed with the way things are we want to avoid any more workouts did you want to say something all right then let's um move on next order of businesses discussion um and i report from the cable county health department i feel like we are a long ways apart because using this facility we have only one screen and um i've asked i talked to mr brian eller mr eller is with pima county health department he's a school of covered liaison occasionally when we have pima county superintendent meetings online mr eller is always present and very knowledgeable i spoke with him via email a few days ago and he indicated he'd be willing he has two schools tonight to talk to as i recall and so i thought perhaps he could talk to you about what the county's position is or what's happening in the county with the coveted outbreak i know that's something that people have it's in everybody's mind so i write about my boardwalks unfortunately uh brian thank you for being here i'm hidden behind the camera you can't see me which is fine but i have this is not a normal board room but we wanted to be able to uh uh have you talk to her there we go i think i can hear you know sorry the internet was crippled oh great we have four or five board members here so thank you for your time i have a couple of questions uh i don't know whether you want me to start with those questions or you'd like to have me ask us sorry i'm having a really hard time here sorry let me move over here excuse me brian i'm gonna sneak in here and speak uh brian i have a couple of questions i don't have a speaker here at the board presence table i don't know you want me to ask questions now or after you do your presentation because you may have already answered it what would you prefer [Music] uh brian can you hear me now try the other one sorry about this folks can you hear me now brian no he's having trouble so it's his system i'm looking forward to a life that soon folks okay technical can you hear me through this speaker uh brian yes i can't do this okay um i'm sure some of the board has questions i'm standing here the phone so you can hear me um has questions and i have a couple of questions would you like us to ask those after your presentation yeah yeah so i have a share that's um a direct quote for the questions that you sent me okay and then i'll expand a little bit further upon each one of those answers and that works for you sure go ahead thank you for doing this i appreciate it yeah i'm honored um okay so i'm going to zoom in on each one of these piece by piece here okay and uh let me go back to the original email and you sent it over so i can make sure that he does take care of the trust so the first question that was posed in regards to vaccinations and health parking stances so the one thing i can tell you to just kind of start off is uh we are pretentiously awaiting the cdc's guidance on post-second vaccination and what that means specifically as it pertains to quarantine and isolation protocols um the cdc has yet to come up with that guidance for the local health departments so you don't know what it's going to be after the second vaccination or how long um i think we can make a general assumption at this point in time that there are going to be a lot of exemptions for quarantine the thing that we're looking at in terms of the post-spicy data is what that what that depending on how that taxi goes um for the front now i uh we're going just to be on the safe side of things but we're going to recommend and you'll see this guidance come out from the state because after after a vaccination after a second vaccination for many of your staff that as long as they're not symptomatic they can they can come back from quarantine and it's just exposure as long as they're wearing a house with fidelity and school cannabis that's not official guidance at this point let's just kind of until that cdc guidance comes out we have that green light we're expecting that last four days we should give that one destroy the latest at least that's what i've been told by the state so as soon as we have that we'll be announcing that on the tuesday and thursday sessions which i know dr julian has been attempting to reconvene on behalf of other high school districts so we will make sure to give that update on people as soon as we can there's uh my understanding that it takes about 14 days to achieve whole immunity on post-second vaccination so uh that so um the cdc currently and again we're waiting for getting guidance on this they currently advise vaccinated persons to continue involving quarantine guidance after our proposed contact um we do think for essential employees in which teachers do fall into that category if they receive the second most devices that that is going to potentially change within the next week or so okay and that that was the guy that was vaccine is taking 10 days to 2 weeks so that's where that 14 day number came from that i said it earlier in terms of advocacy all of these uh all of these questions actually are addressed on our faq site which i'm going to show you how to work on here in terms of social distancing uh we do still recommend social business we may see some changes on early childhood education when the cdc guidance system is released we just got a report from the brown college of public health which showed that there is a difference between early learners which we would classify between the ages of five without men those children tend to present asymptomatic which means they're less likely to transmit because they're not caught in sneezing i'm projecting the airborne particles of coating uh through that method of the transmission but the growing part is because they're asymptomatic they're less likely to transmit so therefore there could be a recommendation that that social discipline for early learners goes down to three feet established steps we are going to wait for the final cdc guidance on that i am looking uh and really searching for the research this that and the republic county health department will not make that recommendation until we can find the research that's the state change that is in their claim for older learners uh and right now the county was recommending across the board this is social distancing for all students uh k through 12 at this point in time as well as delivered public spaces in combination with classical difficulty the health department did recently review new updated recommended guidance from the turkish school i think you will all be happy to hear that we are no longer going to be efficient any guidance recommending remote hybrid or traditional face-to-face instruction it will lead back to you all as school boards to decide what's best for your communities the thing that we absolutely recommend though is strong mitigation and strong mitigation comes down to three main things washing your hands watching people you touch surfaces uh wearing a mask at all times except living in the lunch room or outside at play um and then social distancing and that's going to be involved in an all-time situation as well of course accepting the playground where you're going to have to gain clients as of course you're all six feet but because you're outdoors in an outdoor setting as long as the students are not symptomatic okay the last criteria that's going to be really important um to look at is the recording of the thesis so anytime you have a staff or student at your school the health department really needs to know about that for a couple of reasons one because one of the metrics that we're tracking is power effects i can talk more about in short we are still recommending uh social efficiency until the cdc tells us that that is no longer needed on the um and prevent transmission alcohol with students who apply who would um would transmit the leads from the classroom science and those three pieces that i've referenced earlier that tells us that we're doing a really good job mitigation continues but and outlook again is when you have two or more ecological interfaces obviously those two students are not siblings they're not playing over the weekend at the park i'm hanging out on transmission that can be traced back to the school site so that's how we possibly can we've only had 57 so far and uh just this last week it had uh several cases resulting from basketball views uh in and jv and varsity basketball games so just to give you an understanding again of like this this idea like the social distance you've been asking you can so i think those are the more questions that you consent to dr julie um i'm more than willing to take some additional questions i have ability availability until about 6 15 i have to jump on another board being deceiving um and if there's anything that i'm not able to get through tonight any one of you can contact me directly on my cell phone which i'll make sure the customer chat and i can make sure that i invest in those questions thank you brian um i had a question you touched on this but i wanted to be a little more succinct if possible uh we have had our our staff 80 of our staff has had their first vaccination we're due for a second vaccination march first through the sunita health clinic here in idaho um please clarify um after the second vaccination if i'm exposed do i still quarantine i think the answer is yes and that's from cdc guidance will come from cdc or from pima county health organizations if the cdc is unable to give us that guidance within the next two weeks we will work internally with our connections contacts advocacy and partners in health to make sure that we're going to issue a recommendation that's based on research and on data um well one of the but the current recommendation is that this example is your staff received that second vaccination if they were in close contact as long as they were wearing a mask and they won't have to do the quarantine um if they were not wearing a mask then we will ask them to continue pointing to a period of 10 days they can get out of that movie and they take a test on day 6 which is a pcr test um i can share a graphic uh i'll just email that to you dr julie that shows on a chart or timeline what that short warranty actually looks like and i can even pull that up right now while we're on this call thank you my last question you may not be uh this may be not a part of your department i want to talk ask a question about children with children of essential workers and children with special education ieps currently we have to provide services which we're all in favor of doing that if we went with a hybrid program where we had half students every other day type program would we have to continue having those students in school every day for the governor's executive order or would we would it be their needs being met legally if we did a hybrid program for the children of essential workers as well as special education students yes sir that's a that's an excellent question i'm just going to tell you my understanding so this is not this is something you may need to consult with the governor's office on or with your legal department or your legal team if you have an illegal uh legal advisory council that your district works with my current understanding is that the governor's order which mandates that education uh for those high-risk students from the children of essential workers or whether they're exceptional education students is that the district must provide the services regardless of which but i think that uh if there's some assistance in figuring out how to do that i can definitely look for connections within exceptional education advisory boards and committees and then connect toronto to those services in order to facilitate [Music] methods that are actually going to work for your district thank you very much sort of on the screen um so a couple questions you said that pima health department is no longer recommending the remote hybrid or in-person learning does that mean that the benchmarks the state benchmarks are going away um my understanding based on the conversation with the state on friday that that is the case that they are also waiting for that cdc guidance um i think the benchmarks are still going to stick around primarily because that's what's being used in order for businesses to navigate uh open angles and measurements from western requirements overall the important thing for them for all of us to build especially with education is that compared to other creative sources of community spread schools are a really safe place for folks in vienna right now um i was on a call with our lead epidemiologist earlier today uh and she reinforced the idea that um when we overall the number of student-to-teacher transmission rates that we've seen across the county have been exceptionally low i know right now four specific cases where that's happened and yeah that's for too many but again those are situations where mitigation was just not present so those are those are just some things to consider and understanding why this right condition is being made greatest okay thank you um another question i i don't know if you can speak on this um but hopefully you can give us some insight so when we're trying to balance um opening uh the amount of cobit in our community with other factors like mental health issues that might be happening among our students do you have any insight any anywhere we can look for more guidance on that yeah so one of the one of the main reasons why we are going this direction as a health department is specifically because of the mental health issues that we're seeing manifesting with our children in the community we definitely have um we've pointed out the importance of social and emotional wellness and the roles that the role that schools play really can meet a lot of our kids families so um i think uh as a health department we can we can give you the numbers on what we're seeing in terms of uh suicidality or depression or what calls for uh help on an aggregate level for for age specific populations within a zip code context we can give you the case rates for age related uh hospitalizations positive tests and things within the zip code as well as long as it doesn't break chemical which means that it's over 20 cases in a month period um beyond that i think what you're seeing with this current statement is that the health department is really turning back to the communities and say you know ultimately you all live in a home individual i come out there if i'm lucky maybe once every four to five months and what we can do is we can supply you with data we have and we can help you make informed decisions but really we want to see you make those decisions for your community because your community are going to listen to to their school boards to the the folks that love the local governments much more than they will come from i hope that answers your question yeah thank you one last question we have the the mandatory reporting of cases um and you said that an outbreak is foreign so what is the health department's role there will will you tell us and we have to close because you have the same pieces yeah that's a great question so we have two thresholds that we've established for an educational intervention that's what we call it ultimately your district will be responsible for making the decision on whether or not to close uh inventing some some like really serious breaches of medication the two scenarios that we currently are looking at which will promote a call from the health department will be by a ten percent caseload over a four week period so for example if you had a thousand students out of your school right your district if we saw 100 cases within a four week period that would be a big red flag for us to reach out to your community work with their superintendent principal and other advisors within that community and figure out what is going on and how can we how can we get back on the right track um so that's more than a key there's a ten percent case for over four the other big indicator that we're looking at is the outbreak qualifier and if we see three or four more well three outbreaks within a four week period that's another really big factor that really tells us that there's some mediation efforts that they need to do a better job as a health department and reaching out to your community and doing a better job of educating on how to meet those requirements better okay thank you thanks frank hi brian this is leonard island i'm the principal here i have hi there i have one question regarding ventilation and how critical that is if you do not have fresh air exchange necessarily your ventilation is recycling is that is that a significant detriment or is there a way around that that you guys have explored yeah so um we actually did a full webinar on this that i think you have recorded and posted on our youtube channel which i can send a link out to dr dooley later on that would be great i do i i i'm i'm pretty sure that the bcdc guidance is actually going to touch on information and specific standard strategies around that um because i don't know the specifics of that credits at this point in time i'm a little uh to give a specific citation on that what i can say is that previously there were specific ventilation on uh um requirements that i can't get you off the top of my head i didn't try to go back and look at my notes and give those to you um but there were suggested hvac recommendations in terms of filtration and making sure that your your ac and your creating goodness whatever you're using at your school site are able to meet those enhanced ventilation requirements i know that a lot of schools because of uh uh older infrastructural constraints have been have been just opening the doors and doors the classrooms every every periodically throughout the day and using fans to get natural air circulation through those rooms there's also a lot of classrooms that have successfully been able to move into an outdoor educational space or periodically throughout the day we've seen some some really good things around that too in terms of reduction in overall cases so that that's the best answer i can give you right now i am hopeful though thank you appreciate your time uh i unfortunately for you i have your email if i have questions i'll be saying not daily i'm sure thank you again and again very much your time yes in the plaza in fact the former owner is sitting here he's become a reporter so you got to be careful what you say around here yeah it's very it's very fun to sit there at this time of year in the plaza so great all right thank you brian have a good time space people could you hear that all along thank you all right the next is discussion on purple and construction items um and if that deals primarily um the board is being asked to study your new existing pull with nine outbreak situations and direct administration on a model for continuing structure in this school and you listed three options i continue with online only i think and this is something that mr ed and i were speaking about today i know there's an interesting new community among the board to reopen some capacity because of what julianne said about the social emotional issue for children i'm constantly worried about co-vision kids so one of the things that we are worried about is if we have an outbreak for example the last two mondays last monday we had 11 staff members out part of it was regarding the vaccination we had on saturday there was reaction for some people more secure one person i know just started their reaction yesterday so it's interesting that there's not a one answer to these questions unfortunately today we had i'm sorry yes we had 14 people out 17 we had nine people that were exposed in one event so they're quarantining if we have an event similar to that with students here whether on a hybrid situation we can't run a school we don't have anyone to take care of them so what we need to be able to do is rather than into our eye they say we're shutting down for the next week we're shutting down for the next eight days i don't want to call you folks together every time we have that type of attendance challenge but you want to have the kids safe and in a normal setting that's a principle and we had shortage of substitutes 100 years ago we would break classes up and put five kids in every classroom to get rid of 30 kids perhaps with the social distancing we can't do that so we we want to be able to uh send kids home with the frenchman of course and then we have to make matters shut school down for a few days i spoke with staff from healed men today they've opened and closed three times this far this year and uh and so it's something and i see i hear the same thing with my colleagues in tucson uh much much bigger districts but they're going through some of the same things so again when we talk about continuing online program only instructional program again think about the rest of the year or the other model i think talk about safety of kids here is having a hybrid model i want to start i said no later than february 22nd when i did this agenda we may want to push that back because unfortunately march 1st we're going to have people exposed so we may say but one of the things that's written it's not the part we talked about today was we may tell parents ahead of time we're going to be here on monday march 1st we're going to have online the rest of the week because the chances are high in what i read what i hear that second vaccination people receiving that vaccination have a more serious result people have i guess many copic situations so we can't keep students safe there's just mere supervision if we don't have staff our substitutes and we'll talk about this again more tomorrow um i put a survey out to all staff recently just i gave them just five options i said please rate your preference from one to five one mean you're the most prepared five being your least preferred and the choices were uh an ap schedule starting in mid-february of hybrid uh all kids returning mid-february um a march 80 schedule two weeks after the second vaccine of saving state in march all kids returning or remote for the remainder of the year the results that came in were it was clear um the overwhelming first choice was mid-march av schedule the next clear second choice was remote for the remainder of the year and then the rest of them were uh further down further down the line um as far as results but it was overwhelming then i mean it was very very very clear this election was an av scheduled by staff um starting in at least two weeks after their session what number your response did you get i got 27 of 30 teachers responded so that was very a very good response rate typically i get 29 or 30 responses when i put a survey out but we had a couple people out that just didn't respond because they had i mean three days so far yeah so the survey is still open they could still respond at any time but that's as of this afternoon so and then we will touch more on subs tomorrow but at this point in time something to consider is we do not have any subs that are willing or able how do other schools handle them because i'm sure that all i mean you take the catholic schools they've been open since christmas um i had the school that i was teaching in venice in colorado they have been looking for a waterway and they haven't seemed to have like i said our biggest issue is the fact that we just don't have subs that are willing to do it i mean yeah on a normal but we've reached out to every single sub that we have on our list and we did have one that was interested but um had another issue come up that they're not able to so and i did reach out to to try and get heal event to see if they would be interested in sharing some stuff but they're struggling um with substitutes as well so but i felt like that was my only other close resource that i could really contact and have at least some shot of recruiting outside of i guess my experience is that substitutions or teachers not coming in and not even as important and the education that the kids are missing and i don't feel that the um in-home learning in a lot of cases in doing it and that it's like a whole year lost and if we go a long way till the end it's so sad it [Music] my biggest is put something creative together that we can work something that they can come back to school the head of the cdc has been school opening has been a topic on all the talk show and the head of the cdc said get those kids back it's the safest place they can be last weekend the second highest a group of people in pinot county that had the virus was under 19 the week before last we had three deaths in arizona a student of a person's under 19.
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we like to call this meeting to order the pledge of allegiance he led primary one nation thank you sport appreciate you stepping into the last moment like that to welcome everybody to our coordinating this evening we'd like to excuse brenda um not quite well tonight and also jennifer uh brimhall is participating the uh first item on the agenda is recognition of the vr star awards for january yes absolutely thank you our first recipient works in our special ed as an aide at the junior high does a wonderful job and we wish to thank her for her efforts and then robert corner is the other vr star he is in the maintenance department and serves in magnuson facilities and does a great job for us we're appreciative of his efforts as well these folks will have their awards presented by the respective directors and also um rebecca ferguson thank you thank you you know we appreciate all those individuals who shine on a monthly basis i know there are many of them shine year round but i'd like to give recognition to those that are exceptional next item is the consent agenda or does there any item on and consent agenda items 2.1 through 2.9 that you would like to take out and vote on uh independently or just together in the consensus [Music] uh so that would be uh 2.4 2.5 and 2.6 okay any other we'd like to vote on independently if not then we have a motion to accept the consent agenda with the exceptions of 2.4 2.5 and 2.6 that we will discuss individually i have a motion to check a second all in favor how about you jennifer all right thank you item 2.4 dr wright would you go over those individuals and explain to us who they are 2.4 is the recommendations are under the higher employees one's a teacher for the high school and science department and i believe she's gonna begin to begin this semester and the other is a teacher in davis department and i don't know she started this it was just an hour next year i think this next year next year we're trying to get ahead of the highway and uh courtney's i'm here to ask about the english teacher and lauren if you have any questions i'm sure you'd be glad to ask or answer your question again just real quick she's going to be taking over for dr green who is chemistry and anatomy and physiology having to find this teacher she's going to be picking up those classes and it's a transition from the asu we're able to use an asu teacher to fill me out and she's going to take over for the final quarter and she has her injury in biology and chemistry so she's energetic and got a lot of great ideas that we're going to hope to see in the classroom too so pretty excited about this great any questions or discussion women we have a motion to accept item 2.4 of uh melissa keller and lindsay entrance motion tomorrow i have a second from diana volleyball [Music] approve the employee rest of the nations uh dr right there again would like to go over those personal insights the reasoning for each is listed to the far right and ranging from personal to moving but if there's any of concern that we would like i think we all received a copy of their letters sad to see and leave their own to be really missed i think this faculty of the school any questions or comments about the resignations i'll add that sarah romney is and that's where she's choosing to focus her career and so we uh we definitely don't necessarily she's an outstanding teacher and so uh if they're but the others have personal reasons i think sarah bronke said something about she will have more time to spend with her kids absolutely feels like that's the first requirement so any other questions about item 2.5 resignation on rocky steinman's and a lot of that uh robin polisseni or sarah [Music] recommendations for you and approve the employee retirement doctor right here again will you explain to us dr d theresa dick is going to retire at the end of next year and then come back and work so she's going to uh she'll go through esi one year and then the next year hired back as employee and so she's just that point makes financial sense to do it that way so we'll welcome her back yeah that's that's great i think i write every letter she said she can't imagine not getting up and coming and teaching her so appreciate her she was doing a good thing any questions about that comments [Music] notification there on your channel happy to see what their plans are that's really good so we have a motion for item 2.6 a motion for margaret have a second from diana all in favor say hi bye okay we got that jennifer okay next item then for our consideration is item 3.1 and a recommendation to review and approve the continuation of the family's first corona response or employees related code 19 which provides them to planning of two weeks in addition leave so dr rack two weeks is that what it is two weeks yes yes and well that will be enforced through the end of march some of the qualifying factors that warn us is to put them together and they are as such either they have tested and been advised by a health care professional to go home quarantined or they're providing immediate care for a loved one someone within their immediate household or they're having symptoms of that virus is pretty broad but uh the agreement at least among the administrators says we don't want to create an incentive for people to come to work sick and so it'll it'll go through the end of march and then after that it'll fall on leave uh if there was anything in may in april and may then they would have to use their leave in order to realize that it may be changed the federal government come down and say we're going to extend this through september of 2021 in that instance of course is going to comply otherwise it's it's set to expire at the end of lunch yes any questions about that if not then we have a motion to accept out of a 3.1 promotion from chuck of a second from margaret all in favor say i jennifer okay uh next item a 3.2 recommendation uh no review changes to the lease last year we increased the cost of this lease fairly significantly to account for electricity and inflation and uh there have been no other changes they've actually been an outstanding partner and have done a good job of taking care of the building now i think investing substantially in that facility and we're very pleased to have them as a tenant in that facility what are the consequences of us not using that in this way can the state come in and take take over that building and put a different use to it then well it's they're wide very the biggest thing is that negative from the state because your square foot is not being used and uh it's also like we still have to insure it we still have to maintain it so ideally it's much better to have those buildings maintained i mean we you know what happens to naked buildings you saw what happened in the old middle school we revived it and so this building being the oldest on this campus it's good that we have tenants in there yeah so any questions about that not to me except i'm 2.3 i promotion from diane ii from chuck all in favor aye are you with us still jennifer [Music] for his senior year and was planning on staying the full year they ran into some issues that were unable to stay out there full time until the end of may so he was able to complete all those requirements for graduation meeting state so he's requesting to be able to graduate early and be able to move back to tucson and then he'll begin preparation for college thank you any questions all right we have a motion to accept the early um retirement or the graduation of this high school student promotion chuck ii all in favor say aye hi thank you uh next time on the agenda is uh superintendent's retirement reporter time over to you thank you uh gratefully the numbers in navajo county are improving our immediate area is even more favorable than the surrounding areas and so as a few weeks between two weeks ago we had a negligible positivity rate meaning well under 10 and it was it was single digits one and two percent in only 20 cases per 100 thousand that was two weeks ago so we have been spared from that and given that we're going to go right into on the 22nd of this month we'll have all of our students pre-k through 12.
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good afternoon everyone i'd like to welcome you to the dartmouth public schools budget subcommittee meeting today i'm dr gifford the superintendent of the public school district and as usual we meet with our subcommittee prior to then presenting our budget to the um school committee as well as working with the town on our proposal we just want to let everyone know that even during tough times we're hoping to be able to continue to secure enough funding to maintain the good work that we're doing and provide enough funding so that we can continue to forward ahead and offer our students an optimum optimal education as well as social emotional support so with that i'm going to turn the um meeting over to mr kylie who obviously works very hard preparing this budget for us with the input from the rest of the district kylie thank you all thank you dr gifford um today i'm going to share this presentation with you this will be the first opportunity that we've had to share publicly uh the fy 22 budget draft budget where we are so i will share that with you momentarily so it has been an interesting year to prepare um to prepare a budget there's uncertainty in every area of the operation and it has been a difficult uh challenge to overcome we there's a lot we don't know still about what even next year is going to look like and what the remainder how the remainder of this year is going to affect next year so with all that said we have to move forward and and um you know be flexible through this process and be ready to respond to the challenges ahead and we think that um you know this budget uh you know helps helps us do that let's see we um you know dr gifford spoke a little bit in her intro about um you know our focus and and really the focus is on kids um we we're this is our mission and vision and budget goal and it's here for you to read i i won't read through it all but our focus in this budget process and our decision making is to try and support kids as best we can um it is never an easy thing to balance the needs of all the learners um and in this year it's particularly difficult but um that is the focus for us and make sure that we're strategic making sure that we're strategic in the way we do that is is really the goal that i have for the budget process so to do that there's quite a few steps that need to take place in order to you know to to meet that budget goal of being strategic and providing a quality education for all learners so we start with a school and department proposals before the holiday season all our all our principals and department heads provide thoughtful proposals that are focused on their improvement plans and focused on student achievement we then on my end have to do all of the projections for things like staffing utilities transportation other areas of the budget that are you know constantly evolving we we make those pre those projections and build those into the initial draft budget then we look at all of the proposals and projections on a district-wide basis and try and focus our efforts as with what the best possible scenario that we can bring forward to uh you know improve the schools and promote student achievement so we sort of bring together all of those proposals from the departments and and and principles as well as all the other items that uh that are projected or known and bring it together into one cohesive district-wide um draft document we then talk about it internally and um you know this year i think uh more than more than ever um with having having had to be so flexible for so long now uh you know our administrators in the district have understood that this is going to be a challenging process that things that they may want to do that may you know that are focused on improvement and students may not be possible that said we still strive to figure out ways to shift resources and be strategic to support them and you'll see that as we as we go through this so we try and work collaboratively um toward building consensus and that's a big part of what we're you know what we're here today um you know having met with all the principals and department heads and talked about our proposal and what it's going to look like moving forward and now bringing it to you folks as budget subcommittee members of the school committee we hope to find some advocates who can you know who can help us get through this process because this this is clearly not going to be an easy process um and we can use all the help we can for for to meet these uh these goals for kids expansion of communication and collaboration so the budget subcommittee and then the school committee so um we'll we'll look at the timeline of how that's all going to play out in a little bit and then making sure that we communicate the needs to the community we normally do a budget subcommittee meeting uh and it's not very well attended it is a public meeting it's uh you occasionally will get somebody but uh very infrequently so we have an opportunity here i think you know we have a i'm sure we have an audience who's interested in this or at least i hope so so hopefully we can begin that process of communicating our needs so there are some key factors that uh really drive the formulation of this budget staffing uh is the number one factor we are a people business you know we we focus on students and the way we do that by you know focusing on 3 500 students is with people um so obviously that's going to be the biggest portion of our budget and you'll you'll see how that plays out on future slides but our wage increase for fy fy22 for most people in the district there is already a determined contractual obligation for two and a half percent wage increase there are other contractual increases like steps longevity other things lane changes depending on academic uh achievements of staff members that also play a role and then on the other side there's retirements this year we had 13.
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good afternoon everyone i'm mr davidson i am the principal of the freshman academy and we're here to talk about what to expect um coming to danbury high school next year i know it's kind of a crazy year but hopefully we can make you feel at ease and feel comfortable going into going into high school so i have a few people with me and hopefully you can see most of them um if if you can't maybe that'll work better well there's a grid i don't know if you can see that too so um miss ondeck one of our school counselors is waving to you ms isaac who was in for mr rodriguez she's waving there miss carlson is our director of school counseling you can probably see some of your counselors in there too this is duff's in there and dr roy was our deco director and miss harris i think you could probably see her um counselors as well hi miss harris i'm gonna move this and present okay so welcome class of 2025 what are we going to talk about today i want to kind of go over what is the freshman academy what do you have to do in order to register for danbury high school i'm going to talk a little bit about supports what can you expect if you're struggling or not maybe doing your best what can we do to help you extensions what if you're doing super well you don't need any supports from us how are you going to stretch yourself and become even more of a superstar our danbury early college opportunity dr roy is going to tell you all about that and then what to expect next going forward before we get to freshman year for you next year so throughout the presentation i have a spreadsheet open if you take your phone and you scan that qr code it's in the bottom corner of each one of our slides you can ask a question that i'll then answer at the end um it worked pretty well on the last one that we did so hopefully it will again today so the freshman academy it's kind of our transition from eighth to ninth grade we know you guys come from all these different schools and then we kind of lump you all together at danbury high school so it's a it's a big transition so we set up the freshman academy kind of as an intermediary step so to get from middle school and instead of being a full-time all the time high school student we put you in the freshman academy to kind of ease that transition we have teams in our freshman academy we have eight teams um counselors are divided amongst those teams too we have additional supports that only freshmen are offered our teachers meet every morning or every other morning to discuss you as students what can we do to help this student um how's this student doing in your class versus my class each one of those teams has college prep and honors level courses that we'll talk about a little bit and our counselors are specially trained to help you be successful in ninth grade and move from eighth grade to ninth grade effectively we just got a new building a couple years ago um and it was left kind of alone during this pandemic but we actually do have students back in there so it's pretty cool uh 26 classrooms six of them are science labs we have brand new gym done in g-building there's locker rooms air conditioning which you really really appreciate when it's when it's hot and the rest of the rest of the school that's called rg building i have a few pictures of what it looks like it looks a little different now because we had to space everything out but hopefully when we come back next year it'll be a little more back to normal and then we'll be able to enjoy the way we're used to going to school but um that's kind of what it looks like so what do you have to take at danbury high school well way down the bottom where you see it says total that's the most important thing you need to take 25 credits in order to graduate from danbury high school throughout your four years so freshman sophomore junior senior you have to take 25 credits and we break that down into specific areas so you have to take four four credits of english you have to take three and a half social studies you have to take four math three science you need health um you don't need to worry so much about that stuff right now um your counselors are definitely gonna help you throughout your four years make sure you're on track to graduate on time um what you need to know now as a freshman is 25 is your magic number if you don't get to that 25 and those 25 credits don't fit the way that this screen shows you so for instance if you fail phys ed because you just didn't feel like changing and you didn't want to do that you'll have maybe more than 25 credits with your electives but you won't be able to graduate because you did not fulfill this phys ed requirement so you need to take and pass each one of these credits to earn your way to graduation if you fail the class you have to take it again the following year after school in our twilight program some other way if you don't take and pass these credits then you don't move on to life after danbury high school and that's absolutely the last thing we want we want you all to graduate and be successful so it's important that you take all these courses and you do well so really for for you aside from that number 25 you need to make a decision next year whether you take college prep english or honors english college prep world studies or honors world studies and whatever you choose in english you have to choose world studies the same thing so you can't choose college prep english and honors world studies those two have to be the same level college prep english college prep world studies or honors english honors world studies and the same is true for for algebra and biology so uh depending on if you're taking algebra 1 or algebra that course needs to be the same level as biology that allows our teachers to teach kind of in our schedule so that so that you can you know take the classes that you need you may be required to take a reading or math lab class to support you if you need it we recommend that all freshmen take health and phys ed and we have a limited number of electives not all the electives that's one of jamboree high school's greatest strengths is we have a class for just about everybody unfortunately they're not all open to freshmen um but i promise you if you get these core classes out of the way more open up as you move on so what's the difference between college prep and honors um so our our goal at danbury high is if you come here and you take damn if you take uh college prep classes you will leave ready to go to college if you choose to go there we're not saying everyone has to go but we're going to prepare you for college with our content if you decide to go so you'll be ready for college if you take all college prep courses the difference between honors is you're going to learn the same things we're just going to ask you to do a little more we're going to ask you to dive deeper into that content and we're going to give you a heavier workload so you're going to be responsible for maybe more homework maybe more time outside of class where you're going to have to do more than you would possibly do in a college prep class so that's a decision you have to make and if if you are stuck and you're not sure which level is right for you talk to your teachers talk to your counselor they know what what our classes are like so they can give you kind of a kind of a recommendation is where they think but but ultimately it's up to you it's your choice where you want to go honors or college prep here's the electives as you can see there's still a ton open a freshman we have rotc classes we have a whole bunch of art classes business classes family consumer science music science classes that are electives that don't count towards your science credits these are just elective ones technology education theater arts world language if you want to focus on a world language all of these are available to you as a freshman in addition to your core classes so kind of what your schedule might look like we have four blocks and in the middle of those four blocks we have what's called flex and it's kind of like your team enrichment time but a little bit different so on monday you will go and meet with your mentor monday teacher and you'll choose what you want to do for those other four days of flex so maybe wednesday you have a big test coming up in math so on tuesday you're going to schedule yourself to go see your math teacher to review for that maybe you were out last week so on wednesday you need to make up an english test so you schedule yourself in that english teacher's flex now if you're not doing well in class your teachers will be scheduling you so every student will have somewhere to go tuesday through friday and it's not going to be the same each week and it's not going to be the same as somebody else that might be in your mentor monday flex class um if you don't need any support you don't have anything big coming up you're passing all your classes we do have enrichment type things they do have kind of limited space in some of them but we've done tire change tuesdays where you can go out the auto shop and learn how to change the tire if you need to do that we have yoga down in the g gym we have sodexo food testing with me so we we brought a bunch of students in sodexo brought in some reps from general mills and some other places and we tested out the food and decided is this a good product for our cafeteria so those are all different things that we can do in flex and that's kind of our flex program there um you can see it's kind of sandwiched in the middle of the day so we have block one and two which which are a little over an hour flex is is shorter only 40 minutes and um and then we have block three which is much longer but you have lunch embedded in there in a normal school year and then block four is kind of weird you see how it's shorter than all the other ones that's because block four meets every day so on a day you're gonna go to your 1a class it's going to be different than your 1b class but block four meets all the time so that personal finance class in my example meets every day from 1 17 to 2 o'clock so you have three choices on a day plus your fourth block so you have seven classes that you can take throughout the school year at cambridge so i told you about a whole bunch of courses really really quickly those courses are all in our course of study guide so on our website students course guide choose which language you want that course guide in so you can look at a description of each one of those courses you can get an idea as to what you want to take i'm sure you've heard from from other people that that you may know that i've been to high school which the courses you should you should look for but if you if you're curious about one take a peek in there and get an idea as to what that course is all about online registration it's going to be opening up soon um probably not much different than you did last year you're going to log into your powerschool account you're going to click on class registration and you're going to click on that little pencil over there so that you can choose which class you want to take i put a whole lot of directions in here and this is last year's screenshot because the new one isn't isn't finalized yet but it'll be ready for you i'm 3-1 um excuse me so it's just the same as last year for the most part you're going to select your core courses you're going to make sure you choose the first semester and the second semester click ok when you're done and you're going to do the same thing for any electives that you want to take as well and i'll post all these on on the website and send it to your your counselors so they can share if you need additional directions so if you get to danbury high school and you need some supports what do we do for you we have a read 180 program and a math 180 program for those students that need additional supports in reading and or math we have flex time like i said if you're not doing well in your classes your teachers are going to schedule you for intervention time so so and so is not doing well i'm going to schedule my math class so they can get caught up and do better on those concepts that they may have been struggling on we have directed study halls um that's where you come up in the level four office and kind of hang out with me to make sure you're on task after school tutoring program not running this year in person it's running virtually next year hopefully we're back in in-person tutoring again we have our twilight program if you don't pass the first semester in one of our courses um and you put the time in and you worked really hard you just didn't didn't pass the class we offer an opportunity to retake that first semester course during the second half of the year after school we also have a credit recovery program that's typically only available for upperclassmen but but this year given the circumstances some of our freshmen are in there as well and we have our typical srbi intervention pro program to help students who are struggling our extensions if you're one of those students that you know you don't need any additional supports at this time we have some challenges for you too we have 26 advanced placement courses so any student that takes an advanced placement course an ap course and passes with a three four or five they get college credit so you could theoretically go to college with college credits already before you even start for the first day so 21 of our kids take ap classes so it's definitely an option if you want to challenge yourself they're not easy but they're really rewarding and they're really good for college credits our flex like i said extensions are available dr roy is going to talk very soon about the early college opportunity we have honor societies that you can join if you're really really into the national art honor society or english honor society you can join those and kind of be a superstar in that in that content field summer courses if you wanted to take geometry over the summer between your freshman and sophomore year you certainly could our concap upward bound program we have a whole lot of sports teams many of them just for freshmen we have clubs and what i like to tell freshmen every year is when you come to denver high be more than just an academic be more than just a student come here and do something else give back in some other way whether it's through athletics through clubs through our tutoring program but give back in some capacities don't just come here to learn in your seven classes and then go home so dr roy i'm gonna hand it over to you you can talk a little bit about the very early college opportunities thanks mr davidson so the danbury early college opportunity is a partnership with naugatuck valley community college where our students are working on credits towards an associate degree in computer information systems at the same time as they're working on their danbury high school requirements so we kind of double dip in some places where we can and offer some extra opportunities when we can whether it's before school or not before school after school or during summer or during some winter sessions we're able to work different different things with our schedules um we partner with danbury schools and business connections and we partner with some industry people to get you guys internships and different work experiences and mentors right through the classrooms so one of the things you would need to know is we do have on march 1st it's our lottery is opening up i am able to accept 60 students into the program and so you would need to complete that lottery or that application for the lottery anytime march 1st through march 12th we'll keep that open this would affect your schedule as a ninth grader because you would need to take a class called workplace learning so workplace learning is kind of the backbone of the deco program and it teaches you the soft skills of business so it's teaching you how to write resumes how to conduct yourself during interviews um how to work on teams how you function as a leader different roles of leaders within corporations and industry so it's a really cool exciting program we do focus on computer science which is something that you will be using in a variety of different fields even if you decide to go into something like medicine or something you're obviously going to be using computers and those kinds of things whatever you happen to do so if you'd like more information we do have a website you can check that out you can also email me if you have questions or any of the guidance counselors or mr davidson can also help answer questions about that and one thing that's kind of neat about the deco program is we do try to have a summer experience it's about three days where you're able to come in during the summer towards the end of august we run it you get to know the building get to follow your schedule get to meet some people do a little scavenger hunt try to find mr davison which makes it fun so anyways if you have any questions let me know and check out our website for more info thank you dr roy so what's next this week last week and next week we're going to be at the three different middle schools to talk about what what the transition's like so what you're seeing today we went to the west side last week and we're going to be abroad view next week to give you kind of a really basic overview as to what what to expect and what to be ready for at danbury high school on 3-1 that's the most important thing coming up next on 3-1 we're going to have our school fair it's going to be virtual this year in the past we bring everybody in um i speak to you in the auditorium mr donovan says a few things dr roy and then we let you kind of tour the building and go check out the clubs and the sports and all the different things that are going on there obviously with a pandemic we can't do that so we're going to try to host it virtually this year so it'll be a little different but i think we can still get a lot of good information out to you so on 3-1 that school fair starts at 5 30 p.m so you can come learn everything you can about dhs and then right when that thing ends we're going to open up registration so you can start picking your classes on 3 15 we're going to bring the private schools in so we can kind of share information with them and that online registration window i think that date is wrong i think it's 319 now back to roy i think that's what they changed it to so i have to fix that so 319 you have to get your you know you have 19 days 20 days to get that uh registration taken care of so ask your counselor for help if you need it reach out to us if you need help with that registration process so that we can get all the courses that you want so the only way we can offer those courses if we know you want to take it so if we see nobody wants to take engineering which would be crazy um we wouldn't run the class so we want to know what classes you guys are interested in through that registration process so we can make sure we have the classes that you want that fit in your schedule so you can take as many of the ones as you want to take so that's our contact information i'll leave that up for a while as i'm answering questions if you have any questions you can reach out we will get back to as soon as possible with anything personally you may have um i have a couple questions that have come in the first one we got was uh why are credits important well credits are important because we won't let you graduate danbury high school unless you get to 25 credits so if you have 24 and a half guess what we can't let you graduate if you don't have the right 25 credits we can't let you graduate either so it's really important that you sit down with your counselor not so much freshman year because we have our four core classes and some electives and pe in health and maybe a world language but as you move on to sophomore junior senior year you want to make sure that you're hitting all those classes you need to fulfill those requirements to earn those credits the next question was how do we get or receive those credits that's the easiest thing there you have to go to class and you have to earn a 65 or better if you earn a 65 or better in that class on average between the two semesters then you earn the half credit for that course so your english class if you show up every day work hard and you have a grade higher than a 65 at the end of the first semester you get credit and you're 0.5 half a credit towards your graduation the same thing in math science social studies and your electives that's how you that's how you earn those credits you come to class do what you're supposed to do ask for help if you need it and and try your best and as long as you pass those classes we we give you credit for them um somebody said do you have to apply for the honors program no you don't have to apply for any honors programs um you have to choose honors courses when you register for your classes so if you're interested in honors classes um when you register through powerschool choose the honors section of that class and and that's how you're kind of enrolled in that honors program and i don't want to be misleading and say that you're in an honors program because you could take an honors class you could also take a college prep class at the same time so maybe in math you you don't feel like you want to extend yourself and take an honors class you can take college prep but in english you you really you really want to challenge yourself so you take that honors class so you can be in honors classes and college prep classes at the same time and if you decide next year you know what i should have won all honors classes you can certainly do that you decide next year wow i just want to focus on college prep classes you can do that too so whatever you decide you want to do you're not stuck in any kind of track or any kind of program you can you can switch from year to year and challenge yourself or or find one that's kind of right for your skill set uh what else do we have well how do we register for classes that just through powerschool when you log into your powerschool click on register classes and choose the classes that you want to take what's more beneficial the college prep or the honors course that is solely up to you if you decide that you want to challenge yourself and that you're willing to kind of go deeper work a little bit more independently and maybe maybe have a little bigger workload then take an honors class the the good thing about it is during the first 10 days of school if you decide i made a big mistake i should be in the other one you can change during the first 10 days of school after that you can't change so if you get to day 11 and you say you know what i really should have gone into honors english we can't let you do that you have to stay in the college prep class for now um but on day three if you decide this isn't right for me i need to be challenged for you can go see your counselor and you can change your schedule and and change it up to college prep or honors or whatever you decide you want to do and those are the only questions i got so far today so if anybody else has any more send them in we'll take a look at it for like two more seconds mr davidson if they request a course are they guaranteed to get that course no unfortunately not i wish you were um the way the scheduling software works is it goes and it looks at the requests and then it puts the seniors in their classes and then the juniors and then the sophomores and unfortunately we're kind of last because we have more time to take those classes so so maybe maybe you're uh you really want to take american sign language as your as your um world language but it's filled up with seniors and juniors and a couple sophomores so you'll probably have to wait for next year on that one so your schedule may not look exactly like the way you want it but i do promise you um you will have opportunities to take those courses in the future and it doesn't mean just because you don't get it the first time around when you see your schedule that it's absolutely not happening um throughout like those 10 days those first 10 days if someone drops that class maybe you know if things work out and you talk to your counselor at the right time we can get you into that class as well so it's not you know it's not the end of the end of the line if you don't get in the first time sports we have a ton of sports i got a couple more questions coming in um just about every sport you can imagine we we have it and and we have a freshman team for it doesn't mean you have to play on the freshman team but we have freshman teams available that are usually usually made up of freshmen that you know maybe aren't ready for the jv team and aren't ready for the varsity team yet but it gives you really good experience competing still on a team against other schools um and so you're ready to move up to jv and varsity as you go forward so we have right now we're not doing wrestling because of the pandemic but all of our i think cheerleading but all of our other winter sports are starting and we kind of got the snow derailed us the other day but but our winter season is going on so so sign up for those sports we uh are extremely competitive and in almost all the sports we compete in all right anybody in the panel have anything they think i missed before we wrap this up i think we just need to reiterate one more time like mr davidson was saying don't just come here and take classes there's so much more richness to danbury high school be it sports or or other clubs we have so many um some of them are listed on our website but if there's a club um that you're interested in too we can certainly look to try to start one if you think that there's if it if it's not there yet so definitely utilize your time in high school to participate to be there to become immersed in the community because it's it's so many opportunities good point dr roy again i always tell people be more than just a student here get involved as much as you can not only does it look great on your on your resume when you go to college but it also helps you you know be more involved and get as much as you can out of the school all right mr dillon if i may yes ma'am i just want to thank you and thank the panel um on behalf of rogers park and i just wanted to let the students remind them that your counselors are here to support you through this process when you need to um request your courses so please take advantage and come to our office hours so that's for myself mrs duff mrs abbott and mr farrell so we are here for you to answer your questions and if you have questions in regards to the deco program and how to get into the lottery we can assist you with that as well so just thank you everyone yeah your counselors are pros they know exactly what it's going to take to come to danbury high school so take advantage of their knowledge and their experience and get yourself set up to be as successful as possible thanks everyone i really appreciate your time and we'll see you on march 1st at the virtual school
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so after the presentation she found a little bit more disconnecting and just sort of disorienting uh at the last meeting uh right after we conclude the workshop we're then going to go to the finance committee meeting uh to do what we have to do for that so uh with that being said we'll start and i'll turn it over to courtney okay thanks okay um i was just gonna text doctors out but i'm gonna get myself up and share my screen okay is everybody seeing that yes okay great and i'm getting a little feedback about it i think it should be okay um okay so i'll get started and and we'll jump in um i'm right here courtney oh good okay we had problems getting on with uh i don't know with some technology if i drop off i apologize oh i'm glad you're here okay is gladys are we ready to go yeah yes yes yes okay we already started dr sam all right oh i'm sorry thank you i've had problems getting on this no uh we've been having off and on we knew the school was having a problem today too yeah yeah um okay so um we've done some modifications to the budgets which um since we talked last week we've put some narratives in to help out uh we go tonight the best way to do it is sort of the way we did it last year courtney will go through and talk about the dollars and cents and some of the avenues and then we'll get to the end and um you know follow up with uh questions and and so forth at that time um for the board's perspective um and i know you know um you know it takes so much just to move the budget um over from this year moving forward and that's in five and a half percent thereabouts um and um the the remainder of the money the the other it's just under 10 total uh percentage increase was there to do some of the improvements that we need and i and i keep getting asked well what if you don't get the money well you know what happened last year in the years past i think one of the things that this board has helped and my staff has done is that we found grants and other ways of moving money around but the bottom line is this the money that you see in this budget our goal is to bring students to grade level or no more than two grade levels beneath the the teaching level that students are placed that permits the teachers to do small groups effectively and when we don't have those kinds of resources then instead of being two grade levels those of you that have no teachers and have friends they're three and four grade levels below maybe more because there's gaps um given we've been out since last march so i worry about it so the money in his budget to get to ten percent beyond the five and a half thereabouts is is to give us an opportunity to provide the kind of curriculum enrichment and support so the youngsters can access the standards at the grade level and the materials effectively and that's what we're going to attempt to do um yes there's money available from the feds but that can't be supplemented um this money here that's coming from the easter tube is very specifically to be used for um mitigating any of the coronavirus um uh challenges that we've had so we'll be able to do some braiding uh there's no question but uh what you're gonna see tonight is sort of tonight in terms of what we believe we need so um i won't talk anymore i know there's a meeting after this with the finance meeting the group um that can delve into it some more but i think courtney has done a great job of organizing it in a way that um is easier to uh follow along uh courtney please go ahead okay thank you dr sal um so i just first want to thank the board for taking the time i know it's a series of meetings and i really appreciate that and i want to thank rich and and al and kate and rachel who gave me feedback throughout the process and it it was so helpful for me to hear from you all to be able to help develop what cabinet had already developed so that we could come in and talk to you about it i want to thank cabinet for um the patients with me as we put it together their their vision and their priorities i'm really excited to present it to you tonight so um the first slide um is something that i combined from a few slides that erica had that i think tells a really nice story and you'll notice it's dated but i kept everything consistent with what one year data so that we could see a consistent story and this is really just showing you this nice visual about not nice for us but how the connecticut population you know in general the blue bars has declined it's gone down over these this ten years that i'm showing you here or eight years so everybody and danbury's the red line we're going up in a complete inverse so it tells that story that erica started to build for us or has been building for us about the ecs funding those many years ago when they established that metric it was to get us those dollars that we should have had on that day over 10 years later though and they do adjust every year so a few people have asked about this they do adjust every year to make an adjustment for enrollment poverty sped and l there's a formula and erica goes over it and it's a little complicated for me to understand but the point being it is still yesterday's dollars um and we are still growing um and that was because connecticut you know they really couldn't just take all the funding back right away okay from the suburban visa um and still leave what was needed in those schools and there was the funding challenge that connecticut had at the time so that partially explains why we had the ecs base and every year we get an eight alliance increment um but it's as a result of this story which is what's driving some of our requests here because as we know our population is going up has gone up it is going up and so further and this is you know again the story we all know but it's a nice visual to show that when you look at similar districts and neighboring districts danbury has quite a large a lot higher percentage of low-income families a much much bigger share of english learners and a similar share of special education students and the same thing now look at down here where i'm highlighting for our neighboring districts it's just you know a stark very alarm very big contrast between our percent low income and our direct neighbors and our percent english learners and why we point that out is obviously you know it costs more money to um educate children that are living in poverty as evidenced by a lot of research and english learners and special education students and so we're going to reiterate that nearly 60 percent of our our kids are classified as low income one in four english learners and we approach one and eight in need of special needs services and that means that not only is our population growing but increasingly it's more expensive to appropriately educate our population of kids and this this was a i liked this slide because i think it also shows you know something that's changed over a decade that we really have to be cognizant of we've more than doubled on the percent of students with free and reduced lunch over the last 10 years again that exacerbates the needs we're not the same school district we were 10 years ago and this slide is really highlighting our higher percentage of ell students which we're going to get into with our needs as you'll see and and you got introduced to when the gusto presented um and aguirre gusto is here with us tonight as well um the needs for the english learners um and and he describes it as we're on a path to success you know we're are we there no we're on a path to there so there's been some investments you know that we've done that he's asking for but there's more that's needed and he'll we'll talk to that but this is showing that compare this is going lower dollar per pupil the higher dollar per pupil for these comparable areas so danbury east hartford meredith and waterbury with a similar makeup but we're more than you know almost more than almost double just meridian and norwalk's alpine population so and this was this is dated so this is 1719 numbers so you know we've increased even since then just to make the point that we have a very diverse community as we all know and and um that takes resources um and then this is showing um a graph for the special education population again this was um sorry i don't think your slides are advancing right they're not oh they're not oh okay thank you okay well that would be that's that's i'm sorry okay let me go back can you see the one about um special ed here we're on the the that's where we left off right there that's the last stop okay i'm so sorry okay now you can see this one yeah the blue car okay thank you kara so so good that good that you told me because now you could just see eventually what i just described it's it's almost double and it's pretty you know significant when you see it visually with the bars representing where we've changed with um low-income students in the district and then this was the slide i was talking about with our um high percentage of ell learners so it's going from lower dollar per pupil spend to higher dollar per google spend and you know daybreak is all the way over here but the percentages are representing percent of l students so even though we're almost double meriden and norwalk which are the highest next population you know our investment per pupil is lower and then this is a special education slide to show that you know when you cross with enrollment and the investment over time we we know we haven't necessarily kept pace with the enrollment increase although we are meeting our member moe um kelly works every you know she submits the idea application and we're meeting our moe which requires that we are constantly increasing the investment in special ed but this shows that we haven't really kept pace with the increased need uh as demonstrated by our enrollment change um and then again showing just a break out of total funding for people per pupil compared to norwalk and stanford with a breakout of town and state contribution um and we know these stories i just like the visual this one was from um erica's slides with showing the state share we just showed it a little bit differently so you can see you know that although danbury is lower um the state share is quite low relative to some of our other neighboring districts or connecticut partner districts so now i'm just i'm getting into the budget so what does all that mean for our budget you know rich pointed out and i did add to this slide which i thought it was an interesting point to look at going back all of these years you know we've consistently requested a certain amount of funding um and this last year it was 10.53 and this year it's about 9.82 just under for a budget request of 149 million but if you added up the difference between the board approved budget and the city approved budget going back over these years it amounts to about 48 million dollars that we didn't receive year over year from our request and that's just the difference between the board approved and the city approved amounts so courtney may i ask a question it's joe um joe i think gladys is trying to jump in here uh what you need to request at the start of the meeting that we hold our questions okay i'll hold it to the end i just got the feedback that my last presentation was a little disjointed and so i apologize no problem yeah okay but please remember it so we can we can get to it but yeah this is just our standard chart of what we asked for and then and then what what the board approved and then what we ultimately received and the the total amount is just the difference over time of the city approved and the the board the board approved in the city approved and this is our total ask it's a little different than what i sent from the detailed spreadsheets that i sent on friday because we had some modifications and after this meeting tonight i'll send out the update for the detail as well um so our prior year funding was 135 million 686 000 and this is a breakout just a high level of our budget request and we've done it similarly to how you know i worked with rich and he thought to be clear you know what we did is we broke out the maintenance budget and then by type our different investment requests i'm calling them but our different needs and asks for what we're requesting and each of these has a slide with the total dollar amount and the information behind it so for example our maintenance budget is about seven million and dr sal mentioned that's about five percent and i mentioned before normally in a maintenance budget you'd see three percent or under three if you're able to reprioritize some items we did do some reprioritizing within our maintenance budget because we've been able to get some savings on fuel and some other partnerships that we have with the city but even after that reprioritizing it's about a five percent increase just on our maintenance budget due to the related nature of the funding request from last year um just the cost of collective bargaining and and the contractual agreements as well as busing services and all those pieces and i'll show you the detail we have a request for 945 000 for graduation requirements and kindergarten and elementary enrollment we have a 1.2 million dollar um request for student social emotional intervention and um it's one of our bigger requests here and you'll remember parts of it from our previous many i guess a couple iterations a couple times it's come up it's a restored request and then um special education and related services 425k curricular programming and support 1.8 million english learner programming a million and learning loss mitigation for summer school 250 000 and then some district operations the bulk of this is a technology agreement that's expired and i'll explain that but it's 575k so those all get to our nine point eight percent nine point eight two percent ask our total funding ask of three point thirteen point three and you'll recognize we went in over this like six million dollar number in detail the other day it was 6.4 we had a few meetings and we modified the request and so now it's 6.1 so it's um rich also asked if i just break break out for us just to see it in a simpler way to carry forward budget you know what's a restoration and what is a mandate so this is the 13.3 just broken out along those lines um and here are our budget priorities with a nice picture of a student so we're investing in teachers we're funding state required curriculum updates and supports we're we're grossly behind in that we're funding student support student technology to accommodate the much-needed expanded need that you know kara's team has put in place this year during you know remote learning and distance learning we're enhancing students social emotional interventions and we'll we'll talk a little more about that because people had some questions about what does that really mean and we're keeping our obligations to mandated contractual increases for services and meeting and maintaining required levels of services for english learners fed and sped students but not just meeting and maintaining like we're like i think to reiterate what augusta said we're on a path you know and and cara really wanted to highlight as part of this budget you know this isn't just this year's budget we're building the of a graduate we're building the future academies we're we're putting forward a budget that helps us get into place where we can be successful you know not just next year but but in the upcoming years so the first category was the 945k invest in teachers so just specifically it's three elementary teachers um for our general regular teachers and it's projected makeup growth for kindergarten it's that's two of them and then one is for um regular general enrollment increase so what does that mean that means there were there was a group of uh about 140 elementary kids that we would have expected to show up this year that didn't probably be because of the pandemic maybe their parents kept them in pre-k and we think they'll be a bump up in kindergarten and the challenge there is that they might not just all show up in perfect blocks of 20 at their school so that we have to plan for that um you know not knowing where they'll they'll be exactly and we've prioritized that with the regis registration group so we can get a better sense of that earlier on high school um is a business health social studies and half a music teacher that's to bring the music teacher up to full time and then for kindergarten and special ed their kindergarten teachers and high school teachers for special education um and then you know to describe the need this is again investing in teachers so the basic elementary ask is just to meet class size requirements in our contract and what the board aspires to have us achieve in elementary schools for danbury high school we all know that the graduation requirements have changed and getting the class of up to speed so now we're on the sophomore class requires adding teachers so the ad of the three and three and a half fte does do that it gets us this next year's cohort closer to needing those graduation requirements which changed from 25 21 to 25.
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knowing where we live work study and recreate does not change the past but a thorough understanding of the ongoing consequences of this past can empower us in our work to create a future that supports human flourishing and justice for all individuals thank you missy so would you um next lead the roll call absolutely uh uh can i have one second to make sure we don't have any commissioners in the queue yes we do so let me just promote them here okay and i have a fear chuck is on his phone cause i know he's had some technical difficulties so uh if that's the case chuck please feel free to raise your hand and i can promote you uh here we go uh commissioner hookum commissioner mccomber commissioner schreiberg here and by the way bridgette said she was having trouble getting in commission is she okay great i'll admit i'll take that i'll take that offline thank you for that uh commissioner cleavy here leave here mr you froze on us for a second oh sorry question 11.
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so it's what how long did they go uh who got zero to 19. yeah but they didn't say that it was like 12 to 19 which is one of the things i hear is typically the primary grades are safer than the other grades yes because of just the way kids are the way and the size of the health and so on and so forth we're hoping the cdc new guidelines come out tomorrow because the bible said on sunday morning in an interview that the cdc was supposed to update these few guidelines for schools on wednesday so i'll be checking all day me personally i believe they'd be back in the seats with the online option remaining for parents that don't want to send your kids i think we need to do that um i will even consider you know we have wednesdays or half days why don't we have a monday tuesday thursday friday schedule because i don't have numbers but i would like to know them and i think they can get those but i don't think we're gonna see the majority of the student population returning i think we're still going to have a large chunk maintaining online presence so i think if we did that my personal thoughts are i would like to see a monday tuesday thursday friday school week and with the online option remaining um because i don't think we're gonna have every student that can deceive anything and i think to me i think it'd be a little important because this is all gonna come back up again for the fall semester and i would rather the district have a little bit of knowledge like okay we did this this didn't work this might work let's you know i like testing it out because it's going to come up again for the fall numbers are going to change you know invest rates are going to change um i think as long as the district is providing the ppe the teachers need and they get their vaccinations if they so choose to because i understand some people may not want to do it i'm fine with that i'm one that did not get vaccinated i'm going to essentially void but i i think we need to have the kids back in the some type of classroom setting so they can basically get back in the groove of learning i have my personal opinion i think that's going to be the best bet and hey you know i'm not trying to turn the school into a bunch of guinea pigs but you got to do something because these kids are being affected so badly by this online at home i mean i i think about the essential workers stuff my kids all go to school and they are doing much better they're on top of their assignments are catching up where they were falling behind because they have at least a certified teacher they can say hey i have a question for this one this isn't working and it's not over zoomed as you can see how wonderful zoom works they need that one-on-one with a certified teacher and i think we need to give them that opportunity if the parents will choose to send them to school tomorrow they'll have another call to the public is that a discussion [Music] um okay we have went to the county buses to try and figure out how many people we could get on there coming close to the social distancing guidelines from lukeville the largest county bus with close to social distancing was the bfl five feet instead of six feet we could get 13 hits on the largest we have 87 students registered um in louisville and between outside of auto to loophill total we have exactly 100 kids so 13 from just outside of auckland and wide down and then we built his 87th close to 100 and that's what our numbers are as of this afternoon we can bring in roughly 25 kids because one of us is a little smaller than the other um at a time from bloomfield we did call people county superintendents and ask them hey you know would it be possible to have two more buses and drivers to be able to to accommodate that and we didn't get an answer we got straight laughter um because we were trying to be proactive and find out what our options were because we all know how long it takes to get through and to come back so there's really no way that our buses can make two runs for even half the kids to come in so that's that's something it's definitely something we have to look at we have two buses we could run around town here in ohio for our local and we do have someone that we use as a second driver [Music] so that would give us two drivers the other issue is health checks for picking kids up on buses and concerns that we've talked about is there are no parents there so if the kid covered me for health check to get on the bus so those are some of the i mean these are all some of the things that we'll share a little bit more tomorrow right we've got a little powerpoint can you take the buses away from the town and put them on and have the parents drop the children off they did a very good job of bringing them for breakfast in the summer time or transporting them or some of the activities around it and they can carpool and get the kids here and not have the buses running i talked to the county superintendent today about that and one of them was in maricopa county most school districts aren't owning classes not necessarily the case i'm talking to the county student every district that he knows that in penal county house and when i suggested you're trying to but he wasn't optimistic what he said that i have a hard time understanding is referred to mr allard and we constantly hear from dr falchi in social distancing social distance and social districts he said what's happening in tucson area basically kids are sitting they're sitting in every other seat but still with a bus like mr edlund's describing we might be able to bring back twice as many kids we might be able to bring back 30.
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monday through friday attending in person and so we're anxious to get our kids back the best the teachers are and i'm sure the parents are anxious to get the kids back in school too and so we are we're going to get ready to receive ceo students and our teachers have are those that wanted to be uh backstage have received the first and second shot that'll happen this week some are getting that i think tomorrow or the next day and then we'll have had time for those uh vaccinations to take to the group as well and so we're very excited about that the high school at aia has left it up to the to the home team to decide if they'll receive visitors or not we decide to do to follow the rule that kids can bring two tickets for each family so it could be their parent or guardian parent and then our kids also get tubes that are still a very small number of people are participating uh some schools are not going to allow uh wave fans to go that's okay but we've decided to go ahead and allow you fans away fans on that basis and to him to continue to participate if you're going to participate and you don't have a choice on that number of things you can do it two ways we're going to be allowing the visiting fans together to persecute any questions there the uh the other conflict we had was that the idea set their track tournament and once those dates are said they did not move and sadly was on the date of graduation which was may may 14th of 2021 and so after talking with staff and uh contemplating the best number group the states atlanta we decided may 21st which is the following friday and so the graduation district will be on may 21st 2021 still much earlier than it has been in the past just uh an order of uh calendaring we have president's day this monday this friday we're out and we'll be back on tuesday the 16th of february spring break starts march 8th remember it's gone from two weeks to one week this year to get in more instruction and and by the way the calendar will reflect that as well in the following year and so it enables us to move up that graduation rate we're getting back into close to june and if we got into snow days we would be in june and so we've been trying to remember guides the lord last several years we've been trying to move that forward this is an opportunity to do that and i don't have any any additional information unless there are questions from the board that i may answer i haven't used just one and it involves uh [Music] aia requirements for baseball and upcoming i believe at the end of this month and uh for uh track and field events are there anything specific that they're going to imply upon us i haven't seen anything on the springsport sites have you before i know that they have the communication now but it's going to be continuing with the same standards that we have with the winner sports right now if there's anything that the restrictions are lighting i'm sure they'll make those adjustments as we get into the next month but right now i think it's the same standard so there will be a regular schedule to don't play baseball right and they're looking at the baseball and softball will end about the same time as that may 14th i think the state game for baseball will be that following monday 16th or something like that so that's another reason why we chose to get the 21st i didn't want to leave softball out of football i assume it's the same yeah are there any good questions all right thank you dr wright this is kind of a short meeting i'm going to have to just kidding so the next item on the agenda would be announcements need to announce the next board meeting will be march 16th at 5am here it will still be streamed i'll have a better better system for those that are viewing this live that system will be in place so it'll be easily more easily understood [Music] thank you and thank you jennifer we'll hang out now bye
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last year we had nine so this is up a little 13 though is more the at the norm um maybe even a little under average in the in the grand scheme of maybe the 10 years that i've been here but we do have 13 retirements so we build in savings depending on you know the position for replacement cost for those positions special ed tuition it's it is just it's a very volatile area of the budget um it can mostly because um it can change very rapidly it can change with um you know one or two tuitions and um so that increase here for next year is projected to be approximately is projected 400 000 increase part of that increase is the state approves a rate increase for each out of district provider they do that every year um it's usually in the realm of five percent which i always feel is difficult because obviously local you know local districts aren't getting five percent increases haven't gotten any five percent increases in a long long time so then you know to bear that burden we have to you know we have to budget for it and um you know it does it is a difficult one in terms of allocating resources so um that's a major factor transportation also a big factor in that this year is the third and final year of our regular uh bus contract so that's expiring this um this june and we're in the process of putting together our bid and we'll be going we'll be going out to bid uh just after february vacation it'll be in the newspapers and published online and uh and we'll be seeking bids so we will see exactly how that comes out but that's it's a sizable increase that we're projecting approximately 285 000 there's a transportation's been a key um area of concern in the state because transportation providers have had difficulty with the pandemic and not working um you know having all this investment on their end that's a it is a big equipment investment that's a big portion of their costs and um obviously not having recouped that because of you know the pandemic is is a concern and it's ultimately showing up in prices of new bids as as people are you know getting bids coming out now um enrollment we don't really know you know where this is going we have some ideas of where it might um but you know our enrollment is somewhat down uh we have more homeschool kids we have more private school kids we have more prob more kids who didn't register for kindergarten um you know than we would ever have in another scenario um but we're hopeful that that you know those students will you know will be returning and we expect that that they will um so we're still planning on you know approximately uh you know a similar similar level of enrollment next year covet 19 related costs this is you know we we just don't know we don't know what september is going to look like we don't know if we're going to be running virtual virtual schools um we don't know if we're i mean probably who knows maybe we're all wearing masks maybe we're all doing um extensive additional cleaning of the buildings for another year or maybe not um there's there's a lot of different costs that uh you know have taken place through throughout this pandemic and and they have been supported through you know several different grants that have come our way through the federal government there's a lot of talk about support moving forward that's great we need it um hopefully it happens i don't know and and i don't think anybody knows for sure if that really will happen um if it doesn't that's a big problem and it's not built into this budget so i don't have virtual academies i see dr jenkins you sort of had your hand up there my question for you right now jim is whether you and mr kyle would you like us to wait until the end to ask you questions or do you want to i'm sorry i should have said that you can you know let's please okay so one question i have is do you have that this bad tuition is increasing 400 000.
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um and there's a benchmark for how many students you know need that assistance and that's why uh we needed to add the additional teachers to make that special education there's growing enrollment in the pre-k class and expected to roll up to kindergarten and as well as the new uh court decision increasing the age through 22 is anticipated to have an additional i think 100 students i'm going to have kelly clarify that at the end when we go through but there is a number that she's projecting associated with that that ties into that need so again it's staffing to me class size graduation requirements and mandated age increase for special education services the next category is student social emotional intervention and support and and what is this so it's a big investment in social emotional intervention to be able to more appropriately deal with the emotional needs of our kids which increasingly over time um been more challenging and also particularly during covid and so um this has been a need that's been put up in the past there's there's um assisted three principles for the elementaries um supported in the other elementary schools so that's at shelter rock stadley and ellsworth and there is a threshold i don't have my notes here of i think 350 or more that determined the assistant principal being located at those schools and the remaining schools would have a student behavioral specialist which is a per diem staff member to do restorative work with the students there's also a request for a psychologist or a social worker at pembroke um and left the student and three student behavior specialists one at each middle school an additional school counselor and that school counselor and a multi-year budget grows to be one for each year so that by the end of three years each middle school will have an additional counselor and a high school dean to address behavior and emotional needs and two additional student behavior specialists a parent liaison and two school counselors and again that's a three year goal so two two and two to get to six school counselors by the year 2023 and so why do we need why do we need this investment in student supports and social emotional health um number one to respond in the ask requirements for appropriate student engagement and discipline practices number two to improve the overall student outcomes by assisting students to make positive choices and third to reinforce the positive school behavior and contribute to overall social emotional well-being and goals of the school and provide support using restorative practices and enable the leadership staff within the school to better utilize their time as instructional leaders so that what does that mean kevin described it really well if there's a child with a behavior issue and it's not escalated to the point where it requires a heavier more intensive intervention with a social worker or another staff member it's a behavior problem a lot of times the principal at the school or an administrator gets involved and it takes away from their day leaving the building and leading instruction for it could be up to half a day to you know be engaged in a problem this will enable not just support of the administrative staff but also enable support for students that you know need a little bit of a guide they need to be back in the class appropriately and and maybe they're hoping to identify additional reasons because restorative practices are looking at additional reasons why the behavior is occurring and so helping as part of a team support to get the kid back in the class so they they're not being disruptive so um it's it's spread out throughout it's a it's a consistent policy spread out throughout the whole district at every every um grade level the the next request is for 424 000 and 157 dollars and it's for one speech pathologist one ot or pt an assistant director for special ed and related services two nurses and a preschool secretary at granville the preschool secretary we didn't hire this year at greenville but it's needed so we put it in the budget for the upcoming year um the two nurses i don't i don't know that we have to say um why we need the nurses but i will because um you know kathy is phenomenal and we could clone her and make five more people but we can't so we she desperately needs additional support one would be at dhs and that was there in the past i believe um so you know obviously the population of kids we need an additional nurse there and then the other one would be support for mandated non-public schools we don't have enough nurses in the non-public schools and overall support for kathy so where she needs um backup staff or coverage or other things throughout the district so desperate need special the assistant director for special item this is you know kelly managing a very very very large system many supervisors and this has been a need that's been put forward in the past as well um and it's a school-based position and then the otp and speech-language pathologists you know we've kelly's been increasing these to meet the growing demands um as well as the growing enrollment as we mentioned before um and um this is just adding to that effort and so it's a multi-year approach because you can't just add everybody at once so she's doing it over multiple years again this aligns with the ask me ask requirements um and service levels that are needed to provide mandated support and and english okay so oops i'm gonna move this out of the way english uh a second language esl and el english learners it's a 915 000 investment you know i think the slides earlier speak for themselves about our population and the budget has spoken for you know our lack of ability to invest appropriately and so this two psyop coaches are just restoring two that we had before because right now they're sharing one site coach amongst three middle schools um there the certified student assessor is needed to appropriately place assess and place kids in the appropriate school setting or with the appropriate services and then this big 300k is parody between um the l programs at rogers park and broadview so it's saying that now the kids would be able with this investment of uh three teachers and 3.2 paras the kids would be able to go to their home school rather than just going to um at rogers park um and so yeah that's putting forward that investment again and in addition talking about the population and the need for a certain student-to-teacher ratio to keep pace um again moving in the right direction five um bilingual spanish and portuguese teachers at westside morris as king street primary and then a shared uh teacher at salt street and king street intermediate as well as new curricula and an expansion to the elg program that um tara and gustavo invested about 250 000 in and again um i'm not going to do justice to it because they've done some amazing things so we'll get to that um and so addressing increased enrollment um continuing efforts to provide meaningful content matter instruction and providing appropriate bilingual education not only is it the right thing to do but it's the connecticut mandate that uh ell students receive up to 30 months of bilingual education if they're in a school with at least 20 students who speak the same non-english native language and need assistance learning english so again connecticut bilingual law initial identification requirements we're required to offer bilingual education programs we must follow the required home language survey guidelines for initial identification and placement and also for kids to be at their home school so um you know the be able to not travel far away from their home school they can go to rogers park or broadview depending on where they live this as as augusto said and it will say again moving in the right direction the theory of action we're getting to one to 65 other comparable districts of our size target much lower ratios of one to fifty you know but this is moving us towards the right direction in addition um it's supporting the new need of supporting the implementation of new english language pld curriculum that's the el achieve and it's the blueprint for serving ell students throughout the day and it's systematic eld instruction a dedicated time that provides explicit language instruction organized by level of proficiency so appropriate for the student student and language instruction for content learning so this is explicit instruction to support el english learners in understanding and using language necessary for their grade level work really important like augusto has explained before that you know levels of proficiency matter when you assess and then the appropriate learning for the levels and the bigger chess investment you'll achieve from what i hear has been um good and carol will talk more about that curricular and programming support so this is 19.2 staff and 1.8 million dollars and it's to ensure equity align curricular programming and support across the district um we've seen good success with um you know what what kerosene has been able to do with the funding we were able to get during the pandemic and our curricular budget has been very very low and um hasn't really supported the curricular needs of students so this gets us closer to there one the first thing you'll see here is technology and student classroom support this is giving us um not buying 14 full-time it's converting 14 part-time staff into full-time staff and adding a full-time staff at the high school to support all of the technology needs for teachers and students and buildings the k-12 fine and applied arts health and special area individual is a crucial need that is lacking we don't have anybody that organizes throughout the district for fine and applied arts and the cabinet identified that as a big priority and the student intervention that says building on the um investment that was made this year and seeing great success with intervention with students they're part-timers and this doubles the amount that we would we're doing an intervention from 13 to 10 and that again they're part-timers and adding a humanities literacy coach to guide work at the middle school level um and then we also are requesting support for summer school training and it's a blank on the end but this is basically adding hours to some of our administrators in the summer because we need them to work on getting things up to speed for the upcoming year and also for summer school and then there's some non-personnel curricular development training curricular resources and then hardware and software that we just don't have in the budget that we should have in the budget so the training is um ela stem srbi text kits and supports um actually have another slide that has a little bit more information but this about 500 000 of this is a library you saw that before you go around our schools and you see that you know we don't we don't have the library materials that kids need so this puts to forth an effort to start to build the libraries up so a little bit more detail the tech and student class support um niask noted that the industry standard for it maintenance is one tech for every 350 devices and we have a lot of devices now and if we get the resources we need here we'd have one tech for 750 so again not there but moving in the right direction it seems daunting to me but gina is able to handle it and we also added approximately 10 new digital platforms so it requires setup training maintenance help desk in it and data you know you can all imagine and i've all been a recipient of gina's great support too so curricular development this is just a little bit of detail um for the curricular area esl algebra world language all the things that we need to be doing for knee asking graduation requirements and just for basic advancement um training in intel training that was a big one in mathematics illustrative math k through 12 and then for the academy college career prep and then basic resources you know there's a list here you can refer back to um we have kara invested in decodable text this year this is expanding that basic supplies that we need um and then i went over the staffing earlier the curriculum administrator the 13 100 day interventionist and then the middle school literacy coach we're almost there i know this is long and then this is a big ask for technology and operations bus we're adding the bus not just for enrollment growth but because we really need a bus like even without enrollment growth because our kids are crowded they're sitting through to a seat you know when we go back full time we're still going to have germs so you know we we put in money for a bus admin offices this is for the osborne reconstruction so um kelly and ann meade were able to get a deal with sacred heart to allow us to have the registration group and and meets a few of amneed staff over at sacred heart so that's been really nice because it's a great central location for them and it's also pretty affordable we have a good relationship with sacred heart so we're really happy about that and we were able to rent a space right up the road from beaver brook for um all of our storage needs and also for rich galbert's team and that's for a year until the um ellsworth annex is complete furniture supplies that's just uh you know we should be doing that regularly it's not in the budget we should be doing some refreshing to furniture and supplies and we also have some enrollment and some staffing growth so this would support the students that were projecting there and then network maintenance so this is um you know our current network components are in at beaver brook and at the high school and the appliances have been in place for eight years and i can attest to the fact that they crash and gina has to get called those hours and they restore them and it's bad and it normally it's a five-year life cycle these are on their eighth year and the maintenance is expired in the contract so we have to replace the appliances it's not in the budget so we're putting forward 345k um to get the network support as well as the materials in place so moving the servers and all the components so that's the budget it kind of transitions awkwardly here but to next steps so um you know we went through the different budget components there's the maintenance budget which you know you just see this big number of seven million but i can give you more information on it and you see the components of the new needs um and as we think about what we do with the budget i just want to remind us that we are still lobbying the state for the acceleration of the alliance funding meaning we're just asking them to move it up a year so that we would double the amount we would get next year now we have that 10 million dollar commitment from the federal government so yeah we'll discuss what that means for that as we roll out the budget um in the upcoming months but we also are reviewing the priorities for the use of what we call it's called the coronavirus supplemental relief act funding it's too many words it's just sr2 or cares2 so it's a second part to the cares money that we already had which was about 2.6 we've gotten another 10.1 and it's allocated to us on the title one you know rules so we have that money we just have to we have to apply for it there's eligible categories and kara set up a meeting with the administrators to start to generate ideas for how we would utilize that those funds and has a follow-up meeting with them tomorrow this application starts to open up on february 22nd so there's kind of a fast time frame for it and it's a lot of funding and then we'll also be planning for the upcoming alliance increments so as we talked about every year we're getting roughly you know we expect maybe 2.8 million more this year some of that's already spoken for for things that we did with cares one that we're now going to talk about how to braid for next year which is a little bit you know we have to be mindful of the fact that as sal had me put in red here the funding cannot supplant operations so not only is it dangerous to do that because we build a risk into the future but you know the state literally said and the federal guidelines say you can't supply it so and then we have to build community support so this is just a visual for what we provide to the um legislative agenda um this is just accelerating the alliance funding so we're just showing you that we're saying okay just give us two million dollars ahead you know just move it up so that we get it faster and that's kind of that visual for that and this is just giving you the timeline for the cares funding um and um so they released it very recently and i mentioned that 20 second date that's when it opens up it'll be open up for about a month but we want to get our application in soon so we can start working and then um we have a year to spend the s or one funds and another year to spend the s or two funds so till 2023 and then if you for your interest like the detail in the maintenance um uh um request the 7 million i mentioned is here with some notes explaining it if you want to refer to it and then this is just the summary of the program improvements and then a summary of the staffing requests that we have put forward so and with that that is the presentation thank you courtney uh thank you gladys so i'll open it up to you for questions or to the board mr denelli is here okay mr g anybody who wants to let me i would suggest that anybody who wants to request a a question identify themselves and direct it to any other cabinet or courtney we can just receive that way rich i have a couple questions when it's appropriate go ahead joe you had the first one courtney um just a couple real quick questions um the first one can you guys hear me yeah okay sorry it seemed like i froze up on my end going back to you had a slide in the school budget history and last year's budget it appear i just want to and i think i know the answer i want to make to make sure i'm right when because people are going to ask we wound up meeting our number last year so we asked for x we wanted to get x additional funding we went up getting x but it wasn't the same x correct yes correct you mean yeah yeah we asked for 9.5 and we got something like two and change yeah right and the rest in raw dollars we asked for 10 million more we wound up getting close to that 10 million but it wasn't the same 10.
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vice chair coleman garcia here council member briggs council member radina here commissioner zawker commissioner hatcher i am here commissioner mccoy here commissioner george here commissioner singleton here commissioner kerber commissioner you have before thank you very much um next point on the agenda is approval of the agenda uh do i have a motion to approve the agenda well moved [Music] mr george thank you second anyone i can't second commissioner mccoy all in favor aye aye all opposed motion carries unanimously um next is approval of the minutes and i'd just like to call everyone's attention or remind them that the minutes can be found um on the um calendar for the previous meeting so if you look at this meeting you won't see them but if you look at the previous meeting you will find them there and i'm wondering if i can get a motion to approve the minutes it's all moved can i get a second okay second so uh so all in favor aye aye anyone opposed no one's opposed passes unanimously um by the way i looked at the minutes um missy to you and your staff they you did a good job thanks so um this is now an opportunity for public input so people have an opportunity to speak for up to three minutes if you are watching on ctn please call the numbers that i mentioned before i'll read them again 888 788-0099 or 877 and enter meeting id 913-5783-4502 this information is also displayed on the meeting agenda and the video feed city staff will select color callers that have their hand raised one by one using the last three digits of your phone number in order to electronically raise your hand to indicate your desire to speak please press star 9 on your phone you will hear an automatic message announcing that the host is allowing you to speak when please when speaking please move to a quiet area and mute any television or background sounds so that we may hear you clearly please state your name and address at the beginning of your comments so um i just got a text um missy from bridgette let's see what did she say she's tried multiple times to get into the meeting i can see her and hear everyone but no one can see or hear me i think uh i sent her an email and commissioner mccomber if you can hear this if you're listed you might be our ecology center guest can you just respond and tell me if that's you or change your name so i can uh move you over thank you i'll take that offline and uh chair mursky we do have a number of folks ready for comment i'm going to ask uh phone number last three digits to talk and you will have three minutes to address the commission hello hello okay um so my name is virginia my address is 4818 hillary court in ann arbor and i'm a student here and i'm here to demand that this city transition to a public power utility and municipalize its energy the benefits of municipalization are endless whether it's reliability more affordable costs or giving back to the community public power utilities far outpace private ones in sustainability and convenience they are not for profit are community owned and support strong local economies but something that i particularly like to emphasize is that municipalization reduces carbon emissions between 2005 and 2017 public power utilities reduced carbon dioxide emissions by 33 percent in light of the a2 0 plan being put in place we as a city have set a goal to achieve carbon neutrality by 2030 to address the increasing threat of the climate crisis one of the most integral aspects of this plan is to quote power our electrical grid with 100 renewable energy end quote and yet instead of a public power utility that will move us towards that goal the energy in ann arbor has been monopolized by gte this raises many concerns for one the dte is a dirty fossil fuel provider as of december 31 2019 59 of dte's energy came from burning coal compared to the average utility that only uses 23.4 percent coal and to put this into even more perspective only seven percent of dte's energy came from wind and solar power if we want a livable planet and to achieve what the ages zero plan has laid out we need to increase our usage of renewable energy and cut down our usage of fossil fuel maintaining dte's monopoly is not going to achieve that municipalization is essential to promoting energy and democracy across michigan and crucial to help us combat the climate crisis other proposals to reduce emissions such as the community choice aggregation require a lengthy legal process which is not only inconvenient but also still reliant on dte with a municipal utility we don't need to rely on dte's dirty fossil fuel power we can create our own renewable energy here in ann arbor in my entire life i've seen climate change devastate communities i'd like to raise the fact that millions of young people's lives and futures are on the line the future of our planet is on the line municipalization will be the first step in transitioning towards an equitable just clean future thank you thank you very much you see i think you said we had a couple of people we do next uh caller with the last three digits 998 you can unmute caller with the last three digits 998 you can unmute hi can you can you hear me now yes thank you great thank you very much my name is zechariah farah and i'm a student at the university of michigan ann arbor and i'm a resident on south division street you may have received a resolution that came from the student government at the university of michigan and i was one of the sponsors of that resolution and i'm calling also to talk about municipalization because i feel very strongly that this is a great idea for ann arbor and that it deserves a complete investigation to see if this is a feasible idea for our community i know that growing up as a young person as the previous speaker said is a really scary thing these days i have laid awake at night before just thinking about what i'm going to do as i grow older with the climate crisis looming and you know some of my best experiences with my family i'm just remembering from earlier this year i was watching the planet earth documentary series and instead of being really proud about how we're protecting our environment i was just horribly depressed about how we're destroying it we know that we have 10 years left according to the ipcc and the united nations and right now according as we get energy from dte we are not pursuing that timeline because dte wants to transition to renewable energies by 2050 that's 30 years from now and we know we don't have 30 years we have 10 years so not only is dte not working on the timeline that we need but we have no control over that whatsoever with the municipal utility we would have that control i as a resident would have my voice heard finally as the previous speaker also stated uh sixty percent of the energy that comes through when you flip flip that light switch comes from the burning of coal that is whole wholly unacceptable in 2021.
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on town we haven't been beyond and then we have a part-time driver that you last year grew up this morning but gianna believed that he'd be that we would be able to have one bus from one side of the highway on the other side so i think more if we even we couldn't do that was make two runs but when we had 40 miles uh run to the border that's going to be the only challenge and one of my worries i want to be equitably equitable with all my kids now about 3 40. the state has lost so a third of the kids are coming yeah if we have we don't know sure how many of us would start up again that was we had 25 percent last year are they living the trailer they all have very much no law that requires how many days will be killed to stay with the guardian that's that's and that's the challenge so that's no [Music] and then we get a little sort of a solid number we can work with and um you know we'll start thinking outside the box i like to see my kids here but you know what if it's going to come down to when we had to follow these certain guidelines if we did that back back in the summer we did that but so would you like us to try and do one with just the the pima county bus kids or let's try to keep it with the lukeville area because let's see that's the third of those right there and see if we get somewhat a number on it um i know it's time consuming i appreciate you guys doing that um and you know if they have to if there's so many kids you don't even have to consider coming the lottery system for the bus so are you asking me clarify so you're asking how many parents would let their children come back or say it online correct that way you kind of get a number and then touching on the aspect of if the child has a fever too sick there's no one there you may have to stipulate a parent has to be there when they get on the bus there's no way around that you know we're all you know accommodating things and having to adjust to it no his parents have to do it also our original plan the several things were not as serious as they have been in july the easiest thing to do is take temperature and do that for a child and we talk to teachers about that shannon wolf our nurse is doing that every day right now our students are here it takes away from instructional time it's just one of those things for safety but yeah we can we can try that i'm not sure if we can but i think within our times time frame but between now and march and we get something done just get this is some numbers um if if you do so decide to do opening in one way or another tomorrow well that's something to look at this logistical realize i wouldn't have welcomed the bus stop i had a big brother real quick because we'll still have the same issue with is getting on the bus stops historically there's not been parents that those of us stopped see they're according to right if we went to a doctor and said the parent needs we're trying to prevent a child being there by themselves then the bus driver take their temp say here is 100.5 you can't come on however the first time a kid shows up at a bus stop and has a temperature and there's no parent there because that will happen [Music] parents to behave as well as kids being and all trans parents uh i'm sorry but it'd be nice to say okay mitch curry's around your kids i gotta be online unless you promise you or your wife to be a bus stop with them today and i think right the first week that would be the huge report there might be some slacking off actually the other thing is um auto transportation green business they did last year um they look at that because they bring the kids over and all of a sudden they got a temperature couldn't it be something like the crossing guards it would be at the bus stop so that because seems to me loophole is small enough that they would know everyone in that area and they could be the designated parent and taken home um maybe we should limit many for this month we're in the bus and we'll be doing it for next month something i hate for him to lose the opportunity but this is just logistically it may not be able to happen with how me here but many many are getting on the bus guardianship probably 90.
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um it goes up about five percent each year i know the voc and aggie tuition often goes up more than 2.5 as well right that's another problem um are we looking at similar rates of increase for our for our vocational schools for next year yeah i i don't have those numbers yet so um i don't i i can't give you a good estimate of voke and aggie at this point um last year the big increase on on the aggie side was relating to their capital project right so i don't think an additional amount will be increased on their end um the aggie enrollment is quite low i uh i have it here somewhere um you know so that that i don't think is is a major factor but um but vogue i mean you know a substantial enrollment at this point i think we expect it to be fairly consistent with what has been in the past but that doesn't mean that their budget is going to be exactly consistent with what it where it was in the past so right i mean the problem is right is that a lot of the things that are driving our budget increases are not actually under our control yeah that's another one of them so that's what i was curious about it is and i'll talk about a little about that on the next uh on the next slide um it you know down towards the bottom of this next slide i mentioned health insurance health insurance is is always a major factor the the cost of health insurance is you know a big uh portion of the town's budget we don't know where that's going yet um normally we would this would be about the time of year when we'd start to get a handle on that um i'm not sure what's going on in the healthcare world right now but i'm sure nothing none of it is good uh and and i don't know how that's going to impact this whole process yet i'm sh obviously it's going to increase last year it was great and and was a very minor increase in compared to some years and hopefully you know that continues i i can't imagine it in this environment that that could be possible but um but i don't i don't know we we shall see and it's part of why part of the reason why i wanted to delay the budget presentation a couple of weeks is that i don't really have a whole lot of information about you know where this is going from a town perspective and and that's what this this slide is sort of all about is uh normally i i have a number you know an idea um i've talked a lot with the town side you know of government with mr mcinnis and mr barnes and and uh you know they're doing a great job and and trying to manage things and and we um but but at this point there's just so much up in the air uh so so difficult for us to determine um you know what the support's going to be from the state we i was really pleased to see that the governor's budget uh included an increase in chapter 70.
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because it was the brand it was the the surplus and the cares act and all of that right yeah yeah just only because of the pandemic really we were allowed to roll over alliance money that was unspent because of the closure we didn't spend as much of it but they don't normally normally you can only roll afford like a cup percent and then we had piers yep and then we had um some additional funding what they were from our operating budget that the city council allowed us to put in reserve okay and then my only other question and this kind of goes to you were talking about replacing some technology and some different varying things this arose and somebody asked me the question like in the fall when we were talking about replacing laptops for the high school teachers i've heard from multiple elementary school teachers in very in multiple different schools that they're using laptops that were current when george w bush was president um that are 10 15 years old or more and they're not functioning very well on distance learning is there any sense that we're replacing those or doing anything is that anywhere in this budget yeah we didn't put out the multi-year budget and we probably should have but gena did prepare for a refreshing replacement for the student and teacher technology you know and and there is a component of that as we build up the cares budget too you know because we want to look for things that are not going to cause holes in our budget not that you know your refresh should be an ongoing refresh but yeah so she did put that in not for this year because he considered that she had her technology needs met um understanding that i know i'm hearing that there are some antiquated commuters out there but i think she did move down correctly from around everybody uh some of the resources that she got all those brand new computers through the high school and then some were not so old from there you know um reallocated some of the um those that we had at the high school that were newer and not the antiques that we were having at the elementary but you're right courtney gene is not here right now but he is looking at uh some kind of cycle he played yeah she put forward a plan for a maintenance cycle um to right address like for multi-year um needs and the life cycle of the computers and how many she would need for student and teachers it's just not in this year's budget because she thought she had enough to meet this year this upcoming year you know when you're through yeah joe are you done yes i am go ahead now thank you sorry about that i kind of froze up at the end courtney is this the same budget that we had last week uh there's just one item that i caught in the curriculum like last week we're at a million six and now we're at a million eight so yeah okay it's just that we re i recap i re-categorized some of the things so that you'll notice the total dollar amount didn't go down but when i sent you the budget last week like for example i think the instructional coach might not have been in there but it really belongs there i think we had that under um humanities and arts and we combined the categories and second uh what was a climate specialist last week as a behavior student behavior specialist do we have an exact job spec for this this job yet yeah and we thought the climate was people were thinking we're talking about maintenance so we you know we've had these folks before we've had them in the budget we're trying to be more explicit these are these are individuals that are that um that are part-timers as it's saying and there is a job description that they'll be working with lower tertiary kinds of department activities as courtney mentioned more hands-on in order to get to um issues with kids earlier um and that would assist with the general department therefore making a more of a positive environment at the uh school that's why we came up with the word climate but it's it's it's it doesn't make sense to the general public right so we there is a written job specification and i can go online and read it yes kim you're on right somewhere okay kim will be joining a little bit later she had something with her son oh okay okay yes she did mention there was we just don't have anything posted right now because there's not like a open position for it at the moment but they're what that she does have an existing position oh yeah i am curious if i'm going to vote for this i'd like to know what exactly what it is and if you could forward me your tentative job specification for that well i i don't i don't um disagree that it's there's a need for an interim level of behavior uh you know is that and is that something like uh a safety advocate no more education no no i no i i think i think if we had all the resources in the world or even the resources in uh not the whole world these would be um folks that would be certificated and had some workings in the counseling area but if you look at the amount there you could see it's it's not a lot of money they're they're part-timers these are just as as we said albert just hands-on folks kind of the principals do not have folks to help them with moving through the halls getting the students bringing them in following up for them so that's the kind of help that we thought they needed we looked at some districts they had what they call working aps which are working assistant principles um we looked at that and those are teachers who uh during their open time would be able to assist the school principals well our elementary teachers don't have open time you all know that they're working the whole day and to try to have them take their prep period it just didn't work so these folks are hands-on after school helping with the buses helping with the recess issues just um another pair of hands for uh relatively achieved money and some of these folks are administrators that haven't gotten jobs that are looking to get some experience but we do have a job description we could share with share with you okay now and there's also going to be a dean of behavior no the dean is much different the dean is uh certified we've had deans in the past they have they're able actually to work with students parents to issue deportment and or sanctions um and and really um look into higher levels of incidences not your lower uh kinds of things that these folks would be our deans are are disciplinarian type i mean in terms of what you might be used to um they're not at the level of an assistant principle your assistant principles are going to be running academies down the road participating in those academies they're doing teacher evaluation and these folks helped out with period issues that are happening in the hallway uh kids that are cutting classes following up with phone calls all of that kind of stuff that takes nothing out of time away from the um the administrators that are working more as curriculum and instructional leaders in in the in the school um so that those are and we have job descriptions for that as well albert thank you and just uh i noticed the spec was uh 26 esl are we down i thought i saw a number last year of 28 i think that varies that the kids do leave and go into mainstream and fin and change categories you may when you may open up in september that may be 32 i think my number was old i think if last year was 28 my number was the year prior so i think i think that's the what's happening but yeah because my number's a little bit dated because i was aligning all the numbers to be in the same year yeah okay thank you you know okay thank you listen before i had asked this question i was going to mention that part of the the conversation i had with courtney this year was to try to to relate or to humanize to the layman to the board and public and the public what these figures really meant or what the impact was uh in everyday life in the school and the reason for it if we didn't get it and and to to that point in some of al's questions i just wonder whether it would be good if the such as like mr walton can speak to to the the social emotional part i know courtney did it but she doesn't have a financial point of view if you get those that are in the trenches such as as kevin or kelly for the special ed um i think they can be more descriptive more detail which will help further questions such as the ones uh al had asked and and perhaps clarify things to the board a little bit further uh if if that's okay if as an example if kevin feels more information is necessary on the social emotional part perhaps he could ask courtney to bring up that slide and speak to it and again to have kelly speak to the uh special education slide um i think the impact that it has from these people in the trenches is a lot different than you know coming from the financial part as well as character the curriculum part rich i think you said partly what was on my mind possibly the cabinet member that is head of uh esl mr gusto should present esl but i didn't see him here but kevin to start with do you have any additional comments or to support the 1.2 million so that you know we get a good feel as to the the need of it the impact of this and if we don't get it you know what happens all right let me unmute myself here mr jim canelli um so one i i'm gonna i'm going to uh predict that we are going to request is going to be honored and i will as part of your request explain why i feel like it's important to start with um and just to add on to what uh doctors i was talking about with the with the behavior specialist position and so you know i know we alluded to some of these things prior um but it's it's very important and i know we had talked about it before particularly in our k5 schools uh with the majority of our principals or the loan administrator in the building and so certainly you know they have support from um from the special ed staff um but you know when we have students that are having meltdowns when we have students who are having um challenges with behavior and social emotional um concerns um you know these are these are occurrences that can you know a principal's entire day which will later impact the principal's ability to support staff throughout the school day impact the principal's ability to support other students throughout the school day and many of us are projecting that a lot of our students are going to come back with you know even more social emotional concerns and demands that they had previously um and so we we are seeing this position being critical to support the principal leadership but also just to support the overall school climate in the building um you know something we also alluded to in our last conversation you know we've talked about the investment this district has made and restarted practices and this person can be trained you know using those same restorative like practices to work with the children if harm has been done to another child or within that classroom or classroom community you know this person can help get that child back into the classroom you know after they've been um um um you know had an opportunity to de-escalate um which you know whether this person comes in with those comes in with those skills or we teach these per this person these skills um you know these are things that we can these are things that would be um you know very beneficial to a principal uh but most importantly to the entire school climate um you know we will also see this position building relationships with all of the students in the building it's not just the ones in crisis so like dr sal said it could be you know this person could be available in the cafeteria available for dismissal uh we want this person to build relationships with students staff parents uh you know the greater community but whatever it takes to help improve the overall school climate you know this person can be a very very valuable addition to the staff um you know they can overall assist students to just make positive choices you know throughout the school day uh whether that's one-on-one whether that's you know in the cafeteria whether it's dismissal whether that's on a playground um obviously they're going to be collaborating with the school administrator to help reinforce positive behavior building wide um and you know we're going to continue to have social emotional goals you know throughout the school district and i think this work is going to continue to evolve and this person can certainly play a role now they're not going to be necessarily leading this effort but they can play a valuable role supporting the principal to help implement you know implement these goals at our respective buildings um so i'm i'm i'm really hoping that the board and the community is going to appreciate this recommendation um you know in and you know ideally we would have an additional assistant principal all by elementary schools and i'll just transition to that one um you know we have three elementary schools right now with over 450 students in them um ellsworth is well over 450 at 467 and close to 470 students in the building and as we all know in this call we're building an additional annex which means we'll have more students soon um and so uh doc um marnie duncan has you know considerable ground to cover in that school and and and frankly the numbers suggest 450 students is typically the standard for to consider an assistant principal we have three elementary schools one at close to 470 the other two averaging 500 i believe uh steadily rough is like 490 and and uh shelter rock is a little bit over 500 like 505 or 506.
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