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is my understanding so I'd like uh to know if we've given any thought to how we can work with uh our partners at card or other agencies to expand these hold on are we looking to expand for inlow or are we looking to expand um for other essential working groups in our community um we're looking to expand as much as possible I just know that since Eno has been mentioned it would be interesting to see if there is either interest or ability to provide some alternate time structures or some extended time um but in general I'm looking simply to expand to alleviate the concern and the need that many of in our community have for a safe place for their kids to be uh during the school day yeah certainly I I understand the the biggest constraint we have is our um our ability to house these programs because teachers are in their classrooms here is a an example of a difference between a typical after school program during a typical year and now teachers are generally out of their classrooms at the end of the day or even if they're there working they leave while the kids are there so a lot of schools Implement their classroom space for the after school programs typically with this um with the this model that we're in we don't have that so we've had to look at alternative spaces on campus so that whittles down the number there uh we also have been um and rightly so have followed all of the safety precautions and guidelines of the six- foot distancing so that has limited space even further further it's kind of winnowed things down I put out a call to the principles over and over you know scour your campuses see what we've got let's turn everything over here but uh it is tricky because so many places are in use albeit a little different use now but they are in use on campuses so that's been uh that's been a hurdle for sure is there a I'm sorry is there a potential to use non Chico Unified spaces if we found a willing partner who had spaces we could use I don't know the ramifications that come with that to be perfectly honest um as we are not child care providers because those are licensed for different um purposes as we know you know I I have been used to the grant world of um what's it what exists on our campuses and the liability that comes with that and all of those those pieces so to go outside of that I wouldn't have good answers for you because I I haven't explored that part of of um the world yet with this yeah thank you Mr Tannis wouldn't there be huge Transportation issues to go somewhere else I imagine there would be quite a few issues um just in thinking about how our programs are built based on on Grant um parameters that that we have to um follow I can't imagine there wouldn't be a lot of thought and planning of course um offsite as well Mr tennis thank you um can we click on the the at risk subset for a a moment how many of those students are there right now currently they actually have um flip-flopped I just heard from a g in my office today that they have um there are now more of our targeted student populations that are able to be on campus during these programs than the uh workday child supervision divion so the numbers are pushed together and um total yeah they're pushed I don't have an answer separated out we've we've pulled them together but mostly because of funding um but there are a total of um card has a total of together do you have any uh uh from the hip assessment you said that they'd flip-flopped there's more what do you call them targeted or at risk or um you know we've referred to them in both ways and I probably have referred to them in both ways tonight so I apologize for that confusion they are our at risk group there are students um who might be homeless Foster youth or at risk um that the principles and targeted case managers happen to know specifically on a site are in an unsafe situation that this would provide some help and assistance is is there a way that a family can currently apply for that I mean is there is there a application they can fill out right now or or anything like that that we should be advertising I mean I I've had Communications with card a little bit about this and it seems that um if the demand is there there's a there's a staffing limitation in addition to the the the the space question and and and if you if you only have this much demand you know if you have this much demand but you only have Staffing for for that equal amount you have to kind of have a little surge of demand in order to be able to hire extra staff you know it's kind of like one of these interactive sort of Statistics so here's what it does get a little tricky um because in the elementary schools we have the middle section of the day uh which is kind of an overlap so we actually have double not double we would have the AM and PM students together for the middle part of the the day that we have to house so although during the AM and PM child supervision times the number is a a certain number during the middle we have to have space for all of those kids together because they're still there eating lunch before they go home and different things like that um and or are still there for the supervision I guess I should say is a better way to say that so again follow follow me here that it it uh we have to have a certain number that houses that middle balloon number kind of that bubble number in the center additionally a challenge has been students um pick a certain AM or PM their families because one works better for the other because of the situation that the school program has um friends family different things like that so the numbers unfortunately it's not a cut and dried even number of AM and PM students it is it lead leans on um heavily dependent on the school actually and the program that is running that is running there so there are a lot of um math factors for lack of a a better way of saying a lot of numbers that we're trying to um fit together with the space with the Staffing and that's where it gets tricky thank you yeah I hope you could follow that it's it is very difficult to follow for the most part I do um yeah we know how I feel about the current schedule that's causing a lot of these problems um and what I think we should do about it um I mean I I can't help but notice that we're serving something like 500 students total with um with all of this should be serving you know the entire student population of U you know 1300 it's just that's my view any other questions and at any time I'm I'm happy to talk more about the programs U typically now um just give me a ring okay board um this is an information only item do we have any uh requests for comment we do not have public comment on this item public comment thank you okay we will move into um information on comprehensive support and Improvement CSI form is Tina are you oh okay it's me again okay you're wearing dark clothing so it's hard for me to see whether you're there or not I'm sorry I am here yes I am here to uh just present informational only to you and kind of give you an update on what we call comprehensive support and Improvement or CSI we have a school at Cal the center for Alternative Learning um for two years that has uh qualified to be part of CSI due to the California dashboard indicator for um chronic absenteeism uh C is a tricky program to to keep monitoring because kids come in and out of that program so you're not U working with the same group of students and um pieces that come as far as intervention and supports for those kids that are that are consistent for same kids now that said Andrew Maul uh who is also on the on the line if we have any questions has done a tremendous job with this program and he and I both were actually excited to get uh approximately $170,000 a year from the state for him to help uh his program support our students to improve their absent or pardon to improve their attendance rates while at Cal so this report again it does not need any action on your part we do present it to um our our colleagues over at bcoe they look over it and and uh ask us any questions and make sure that we have all of our pieces that we need to have in place for compliance but this does give you a quick overview Andrew does have um Counseling in place he's got uh he's he's a great outside of the box thinker on ways positive ways to um engage kids and get them here at school so he continues to work on that and uh continues to talk with his site counsel about what's happening and communicate with families moving forward um on that end so this again just information for you and any questions you have now or later you you're welcome to give me or Andrew a call um Tina and Andrew hi Andrew um on this um program and and the application and approval for the grant are there statistics on whether or not your interventions are having a difference I like you said the the Cal kids are hard to follow because they're in and out um sometimes so quickly but do we have any statistics that are showing how good good question how the state runs that is they look at the dashboard indicator so uh interestingly with timing of course this happened during the uh 2018 Dash board as we all know we did not have a dashboard and any indicators last year so we didn't have a way according to the state to measure on how we were doing with that this year uh we will have a little bit more is my understanding as far as some indicators so that will that's primarily what the state looks at any other board questions okay thank you Tina thank you do we have any public uh requests for input thank you do not have any okay oops X didn't Mark the Spot okay on number four or number 8.4 discussion action approval of the new board policy oh Caitlyn yes ma'am Miss I'm sorry I've been taking a really long time to process this because I I was trying to follow along Tina's first presentation um and just I I would like to see just a table that says the number of students served preco and during this like amm model under each funding source and the after school program I can't figure it out through the slides in like your presentation does that make sense like sure and then the total number of students again a reminder of the total number of students in the district just for like percentages sake I just for some reason I can't wrap my head around it and I couldn't catch all the numbers and I can't find it in the presentation it's okay there's a lot of information to it and I apologize I I know for throwing a lot of information that on a daily basis I kind of just roll around with but uh I I do understand that so I'm happy to um get that together and pass it on to Kelly to give to all of you yeah I just want to make sure that it's like very clearly laid out on the record for everybody to take a look at and do we have that information easily available Tina we do okay okay thank you you're welcome okay okay um we are now on uh 8 or 8.1.4 um and this is the discussion approval for board policy 61721 uh that we um tabled last meeting it's the concurrent enrollment in college classes correct thank you this is just this is the second reading so my understanding is it is an action item and this is just expanding our opport opportunities uh to provide various again opportunities for eligible District students uh to enroll concurrently in courses offered at post postsecondary institutions and these this board policy would work hand inand with um current board policy 614 6.1 and 614 6.11 and the ARs that are associated with it this is a brandy correct Mr yes correct so uh I was really excited that a you pulled it and B it comes back like this so one do I think of the because of the parents who are very worried about their um High performing kids uh getting access to courses that we haven't been able to do at Oakbridge then that's been a really good I mean a really major concern for them but I'm just absolutely tantalized by the approval of concurrent enrollment right there where it says any age or grade level yes so if we have a genius I don't know Caitlyn or whatever we have a genius kid at 11 we can con oh that is hot stuff we do have fifth graders that are excited about accelerating all right that's incredible thank you very much okay this is an action item I need a motion oh I move this one I need a second for thank you the uh motion was uh moved by Dr Kaiser seconded by Miss Doby um Mr tennis under discussion yes please thanks fundamentally what is different between this policy and what we had before this we didn't have them before no policy because I'm I happen I I I was one of those genius kids actually I attended a college course when I was in Chico hyp so I wonder how that came together so this is different than just taking a college course this is a course that is concurrently offered through a Junior College Community College and Chico Unified so it wouldn't be just going out to BU college and taking a math class when we move when we if this is approved and you move to the next item you'll see and Kristen laau is also on the zoom I believe to if there are any specific questions about the differences between dual enrollment let's say and concurrent enrollment um but we do have do have opportunities for our students that would be improved by the passage of this policy um I know you're all dying to know what it was it was a drama class that I took in college no uh this is in addition to uh like college connection um with but and we we did have uh Chico State classes that um especially our Chico high students in the math and sciences programs did I'm searching for the name of the program um there is a program that is um supported by the by the forest service that is focusing on um creating more opportunities for uh bipox students in stem classes so that's one example of a support structure that this would um expand thank you um we're ready for vote all those in favor of Passage of new board policy 617 2.1 in favor I I I it's unanimous thank you board okay College and Career access Pathways y so this is a specific agreement with bu college to continue some of the services that would now be expanded by this um this concurrent enrollment and we've been working with uh two of The Bu College uh support staff to identify um expanded opportunities because some of the limitations for example um some of the specifications for uh previously adopted not by Chico Unified but by other governing organizations criteria for teachers to be able to offer these included things like master's degrees or do degrees and now that um we've established a stronger relationship with bu College we have the opportunity for our teachers to work with bu College staff and um continue to expand our opportunities for kids thank you any questions uh Miss Dolby yeah can can you help me understand more how this looks because I know uh superintendent Staley just said that it's not these aren't just kids going to take a class at college but then I'm so I'm kind of having trouble wrapping my head around what it is so if it's opportunities for CTE growth which is amazing I'm a huge fan of like expanding our CTE opportunities for kids um do is the program coming to them at the school site are they getting bust out to View College it's on the school sites correct okay and and it could be any school site it can be well there's some there are some limitations and that's why I referenced the uh board policy and ARS that are associated with a concurrent enrollment because there are some criteria um it's not just you know any any comers on any site um we want to make sure we stick to to you know current board policy Kristen low do you want to give us an example of what this could look like specifically at one of our school sites and it actually could be taught and in fact when we were having previous conversations about it it was to be taught on the high school campus yeah so um can you can you hear me thanks Kristen yep okay perfect so just to to make this as simple as possible because it's not totally simple there are three different types of ways that students can achieve College college credit one of them is articulation and our CTE classes Caitlyn I know you mentioned CTE our CTE classes have a ton of articulation in the Capstone classes and that means that kids get college credit um on a but College transcript but it's not as transfer a because it shows up as something called an articulation and doesn't require quite as much alignment between the high school class and the college class on the um on the course outline then the next level and what John is talking about is dual enrollment and that's what the CCAP agreement allows us to do dual enrollment means that these are dedicated classes taught by our instructors our instructors meet but College's minimum qualifications which are being adjusted because not a lot of before when master's degrees in the content areas were required it was harder for our our teachers to meet that requirement and so we had to do a lot of articulation now um dual enrollment it looks like it's going to be um more accessible because they have changed some of the dual enrollment requirements in various departments and so that's what we're working on right now is connecting teachers with but College departments to figure out where the possibilities lie um and then the other type of credit you were talking about previously was concurrent enrollment and those are more open classes for example where kids are truly taking a but College course whereas the dual enrollment they're closed it's just our students with our instructor teaching a course that is will show up as a be College course on a transcript though not open to the public that's the major difference is we have our kids with our teachers rather than having older older students students in with our kids awesome thank you so much for the clarification um I was just also part of my question or reasoning for my question was to ensure that there's no um accessibility constraints if that makes sense but it doesn't sound like there will be there won't be I can I mean if you want me to expand on that John I can or if you feel like that's good um no I appreciate the the simplistic um as best you could the description that the emphasis here is on expanding opportun ities for all kids um regardless of of grade and and achievement level and Caitlyn I I I hear what you're asking you're wondering well you know what if these duel and rolled classes perhaps they're going to be of a higher rigor because they are dual and rolled dispute it's possible for an instructor one of our instructors say at Chico High School to teach a dual enrolled course but not all students will be dual enrolled because if if a if an instructor consense that a student maybe is isn't going to meet the qualifications necessary like the final exam in the course the instructor can drop the student meaning the students that you know are ready can have the dual enrollment course college credit and the others would just have regular High School Credit in the same class and just to just to clarify the student will be dropped from The Bu College roster but not from the Chico Unified roster is um one of the the reasons why it's a closed kind of situation is if if you were to open it then uh students over the age of 19 would be able to enroll on a high school campus I think uh Inspire ran into that problem when they were trying to do um du dual enrollment so that's why it's closed to just our our high school kids as someone from the outside could not just walk onto our campus and enroll in the class you got it Miss Dolby um so my other question is is this any way possible to um disrupt the AP programs is it like going to be a conflict with ap programs or is it kind of to bolster that or go along with it I know for some of like the more academic classes it could go all kinds of ways I think one of the um the unique I keep using that word one of the unique components here is might be able to offer more of a level courses um instead of just the AP offerings that we have now and that would be that'd be exciting for our kids yeah and to add actually I'm just I'm like getting excited and I'm thinking more about this what's also really awesome is that the the college credit wouldn't be limited to getting a score on a test it's actually up to our teachers to to be able to provide that so that's really really cool thanks for clarifying all that well I'd like to move this one I think it's a fantastic opportunity Point one.5 thank you I would like a second is so that's okay Mr President thank you I have a motion by Dr Kaiser is second by Mr landow any further discussion do we have any discussion from the public requested no public comment on this item thank you okay board all those in favor signify by saying I I passes unanimously thank you Madame President I have a a question about a point of order yes um I noticed that on our agenda that um item 8.1.1 which was our mitigating the impacts of covid on learning uh was a discussion and action item but there was no uh request for a mo a motion um I didn't know if we missed that or if I just missed that um or if that's an issue to address or just move on with our our night no that's okay hold on let me find find it um because I know exactly what you're asking so on discussion action we don't have to take action but if uh it is listed so that if there is a desired action that the board wants to take the board has the ability to do that to do that thank you we kind of just moved past that we went on a break and then we we just didn't we came back on the next item instead of there even being a request for a motion um so I I I don't necessarily I'm not necessarily saying I had a motion to put on there I could have but I could also bring it up in our actions for next board meeting um so um it's not it's not an issue I just wanted to make sure I didn't miss something and yeah just make sure that we're we're always hitting that point just for you to I'm I'm working really hard on raising my hand and waiting for you to prompt us and trying not to cut anybody off anymore because I get so excited so um anyway I just wanted to make sure I didn't miss a step yeah uh I I absolutely hear what you're saying I was um listening during the dis discussion to see if there was um something that a board member was requesting that was something Beyond um what just uh you know getting the information look at the stuff and and we did direct I think the district to um bring some of the things that were highlighted as specific interests of board members to us when we look at the April um Madam superintendent we have a a look at next year and continuing stuff for is it the April 2 April 21st board meeting and so I saw that everything would huh would would fit nicely in there had I heard something that you know needed an action I would have definitely pointed it out but it like the superintendent said it's listed that way so if we have to take an action to accomplish what we're speaking to then it's there okay thank you okay we're on 82 one p jny oh here we are architect thank you I bet you Julie Kell's out there somewhere in the in space good evening can you hear me yes ma'am hello hello uh thank you for the opportunity to address you tonight um going to switch gears a little bit it's been super um interesting to hear all of the information put together by our ed services department uh tonight just an incredible amount of information thank you um we're going to talk now about master plan project at mcmah Elementary School we are very excited uh to get started on this project um if I can get John to pull up the slide here there you go first I want to talk a little bit about why mcmanis so mcmanis Elementary School was moved into um the prioritization that it is in for a number of reasons um one of the big reasons is to accommodate growth de developmental growth in the northern part of our town um as you know there's a lot of housing going on in the Emma Wilson Shasta um marold boundaries and we would like to make improvements to mcmanis elementary school in order to create an attractive um school that some of the growth may want to to go to to help us crowd you know with any overcrowding issues that we might face in the future um mcmanis is a little bit underutilized site if you look at our demographic analysis a lot of students that live in the boundary of mcmanis choose to go to other schools and we want to make mcmanis a fantastic looking school it's already a fantastic school but a fantastic looking school that is um attractive well planned campus so it attracts that growth um if there's any questions at any time please just uh stop me and I'll answer them so we're going to move on to the next um page which shows the existing campus in a small drawing on the left hand side of the screen so this shows uh what the campus looks like right now and you'll notice a lot of little blue boxes and those are all portable classroom buildings and it will be our goal to replace all of those portable classroom buildings with permanent construction and if you look over to the larger drawing on the right this is a conceptual plan that was developed by our Master planners and we may not end up exactly with this plan as we move forward um the first steps we'll take will be to meet with the the user groups at the school the parents the teachers and the staff to find out what their needs are so this is a concept and it could change as we go through the process but what you're looking at here in the upper area the buildings that are labeled S as in Sam will be a new kindergarten complex so it will be off of East Avenue tucked up into the heart of the campus with its own um small parking area for kindergarten parents to park and walk their children in which we know is is very important the r building will be a new multi-purpose the Q building will be a new Administration Julie could you identify those buildings by color from where we are here we can't read the um letter designations oh yes of course thank you for letting me know that um the r building is the one of the orange ones that's right in the center of what you're looking at right now just adjacent to the parking lot and the que building is lower and to the right side those two buildings will be the new front of mcmanis Elementary School we're going to reorient the campus so it faces North Avenue instead of East Avenue when this school was initially constructed East Avenue was a two-lane smaller um Street and as you all know it's a very very congested and fast-moving street now um we would not face an elementary school to it um the way it is now and it it causes quite a few issues um as you if you read through the master plan you'll understand what some of those issues are um if you can scroll down just a little bit John so the yellow buildings are existing permanent classroom buildings and those will be modernized as part of the project the purple A1 uh portion of the building that you see is the current multi-purpose and it will be repurposed into a new library facility and then B1 which is over to the right will be a new edition so there'll be new classrooms that will be added to the campus we will not be expanding this campus and making it larger it is a pretty large CL um school already and we just want to uh fill it up modernize it make it attractive and safe for our students are there any questions on the Master Plan before I go on nope doesn't look like it okay so back in 2018 the Board of Education approved a pool of architectural firms for our master plan projects the pool includes rainforth grow Architects Who provided designs for marsh Junior High um the Fairview High School construction Technology Building marold ENT Elementary School and LMA Vista DLR group uh provided designs for the chico High two-story classroom building Neil da Elementary School and Emma Wilson Darden architects developed this facility's master plan and design improvements for the uh new science building at Chico Junior High School as well as the modernization of Chico Junior High School and then lastly is lionakis architects who designed the modernization at Bidwell Junior High and our Shasta Elementary School Expansion Project each of these firms have performed very well for the district in the past and have helped us to provide beautiful safe and functional school facilities for our community so our goal when we're selecting architect for mcmanis was really to select a firm that we felt best fits the school community and that and their approach to the school and the process that they're going to go through um we did eliminate rainforth growl from the running for mcmanis simply because they're very busy for the school district now they have have five projects at Pleasant Valley high school and they're also working on Inspire School of Arts and Sciences at Canyon View um we asked a number of questions of the um Architects when we performed the interviews last Thursday and it was very difficult to decide um who of these firms we would recommend to the board this evening however the voted 3 to one uh finally for lion OAS Architects um some of the key points was that Lono has brought covid friendly technology into the conversation one of our questions was specifically about how is co changed your process and they had a polling system that they pulled up and rapidly gathered information from us the interviewers um during our meeting and it was a very useful tool for them to have have brought forward they also brought on a cultural Anthropologist onto their team um which we felt was really important that they recognize and understand the culture at mcmanis and then um they also brought forward a really clever phasing plan for us to consider about how we will um how students while undergoing a construction project at the same time uh so we are requesting tonight that the board select lion OAS as the architect for mcmanis and authorized staff to enter into an initial programming agreement for $400,000 to put together a conceptual plan that we will then bring back to the board uh for new board members it's um important for me to note that we do check in with the board at every step in this process and we also invite the board members to participate in in the programming efforts at each school so that they can be informed of of what we're hearing from the students and the staff and the parents uh so I'll open it up for any questions and comments I also want to mention that Chris Weaver is with us tonight he's the principal from mcmanis and he can share his experience with the interviews as well thank you than thank you Julie um uh I I would like Chris Weaver to weigh in at this point um Chris during our deliberations one of the things you walked through that I was very supportive of is the process that you envisioned to bring in uh involvement from our uh non-english speaking parents and one of the things that I thought was very enlightening for me was that we don't get a lot of communication from those families because culturally it's not a level of involvement that they Envision having with their schools and the work that you've done to pull them in to let them know that yes we do want your input on how the school's going to look was um was was very enlightening for me so if you could just briefly walk through what you have planned already with involving your parent community in this process yes absolutely thank you so currently mcmanis um is working with a cultural Anthropologist um and we're in the process of doing a critical ethnography which is essentially a social inquiry from the inside out and um one of the auditable components or heart pains was exactly what you talked about just kind of um just getting more family and Community involvement at mcmanis we definitely have a lot um but we want to make sure that we're emphasizing um folks who are not primary um English speakers so in working with the the cultural Anthropologist at mcmanis with our um School Equity accountability team we're we're composing an action plan to you know seek out strategies to really increase the involvement thank you um Julie do we um we have any more information that you'd like to uh oh I know uh the um we're in phase four with this project do we have a um a timeline for um the plans and getting this uh uh shovel ready yes great question eileene it's really good timing um it being February that we're getting started on architect selection that means that we will have adequate amount of time to have our programming meetings with staff before they break for summer and we will get uh right into design after we bring forward a conceptual um plan to the board uh likely in late June and then we can get started on drawings um it usually takes about a year for planning and programming so that would set us up so that we could begin construction U summer of 22 thank you Bard do you have any any questions I have a question for Chris Chris can you tell us a little bit more about your cultural Anthropologist how did you find them um are they going to continue the work with the architect so the cultural Anthropologist that we're currently working with he's a professor at Chico State and he's also the men's soccer coach uh Dr Felipe ER Restrepo um somebody I've known for quite a quite a while and um he's actually been involved with mcmanis in the past um bringing soccer players over you know interacting with the kiddos here so he knows the he knows the the culture here as well um you know in response to the district-wide staff development where we were talking about racial bias and Equity um quick action was taken in mcmanis a lot of folks here wanted to do something and so we formed the equity accountability team and then um later on got some um some guidance from Dr Restrepo and um so I'm excited to work with the accountability team here at mcmanis Dr rreo and also Aaron from lonus who's the cultural Anthropologist um to truly just respond um to the the equity issues the physical building um and how it responds to the access for our our students and families great thank you Chris I think Chris you're supposed to yell goal after that thank you board um uh we are ready for a motion if anyone uh yes Miss Doby I'd like to move this would be moving approval of lion OAS as the um yes thank you I was going to clarify that on my motion okay is um I wanted to add too just that um I looked into all of the choices and this was my first choice uh simply based on the their sustainability um practices as well so I was really excited to see that on the Forefront of their information that was available online when I looked into it so looking forward to that piece as well is there a second oh thank you Dr Kaiser I'm yes ready now to check to see if we have any comments Kevin uh just two points uh the board will start to see uh in the next couple months some activity related to our next Bond sale uh measure K so just to point out that we'll have enough cash to make sure we can pay for all of this uh and then the second point is this work is really important because at the end of it the goal here is that we put buildings in place that the that are going to serve us well for the long Hall and that they're buildings that have as much input that when we build them they look like what we draw and they serve our students the best they possibly can at that site so it's a really important process and we really believe we're getting the best results when we go through it so thank you um thank you that that leads me to um board president comment when we began working on the facilities master plan one of the things that I heard for the first time was the goal was to build buildings that accommodated the education that we wanted to teach not that we were having to model our teaching to accommodate the buildings we lived in and ever since then um that's been in the back of my mind every time we work with a architect or Builder or planner is to make sure that what we are approving is accommodating how we want to deliver education so that was that's just my take on it we're ready for a vote all those in favor of lion OAS signify by saying I I hi it is unanimous thank you board uh just a quick question ien um the motion was to approve lonus but I was also requesting the the starter money the 400,000 to get going um yes you always want money yeah I I see the do not to exceed 400,000 it was not mentioned in the motion um would the maker of the motion uh accept a friendly amendment to uh include that not to exceed $400,000 statement please I I definitely had my statement written out I was ready for that and I didn't get to give the full motion so Dr Kaiser that the seconder okay then we have uh do we need to let's let's take another vote to make sure that we have um uh a notation that we did revote to make sure that that friendly amendment was accepted so all those in favor of amending the original motion to include the $400,000 not to exceed fee signify by saying I I okay now we are back to the main motion I would like to read revote again that the main motion is now to approve lion OAS um architectural firm for the pre-planning for mcmanis not to exceed 400,000 all those in favor oh no I we do need a motion on the um no thank you we do not it has already been moved and seconded we are at the voting stage uh all those in favor I I I it's unanimous did you get all of that confusing stuff Erica okay thank you okay Miss kle you're are up again we have all these lovely plans from pg& um we have an easement request do you want to charge in on that yes thank you uh the Board of Education had already approved easements for PG to under ground the utilities a long Warner behind the chico uh High School stadium um however once they went to actually do the work they realized that they had not provided space for their Transformer equipments to equipment to be maintained over time so this is a very simple easement that um in three locations the fence will jog out approximately 10 ft at three Transformer locations to allow space around the Transformers for their maintenance and they will be performing all of the work involved um with the process but this is um just the easement for them to be able to maintain their equipment on our property as shown in the drawings any questions any question from the board are we uh we have any questions or comments from the public we do not we do not okay thank you we are ready for a motion board I'll move 8.2.2 I'll second that a motion by Dr Kaiser and a second by Mr landow um all those in favor signify by saying I I I I passes unanimously Julie did you have something thank you very much you're welcome very much okay we are at the um discussion of uh the measure e and measure K General obligation Bond audit Mr Baltimore nothing more exciting than the ending the evening on an audit report of course but this is related to fiscal year ending June 30th of 2020 and this uh audit is related to um our bonds and B typically there's really two things to focus in our audit it's the opinion and its findings and so just to note the opinion on page two uh it says in our opinion the financial statements referred to above present fairly and all material respects the financial position of the bonds of the district as of June 30th 2020 and the changes in financial position thereof for the year then ended in accordance with accounting principles generally accepted in the United States of America basically it means that the financial statements were presented and no need for any audit adjustments there are no findings of any material weaknesses so there were no adjustments or um items that the board or the public needs to be aware of and probably more importantly in this audit is on page 22 where where it actually notes the and they call it a performance opinion and this is kind of the the Crux of um this report which is a little different than a typical audit and I'm just going to note it um because I think it's important um sorry let me get to that point so it's on the very final paragraph and it notes the results of our test indicated that in all significant aspects the district expended the bonds for the year ended June 30 2020 only for the specific projects developed by the district's Board of Trustees as approved by the voters in accordance with the requirements of proposition 3 39 as specified by Section 1 b3c of article 13A of the California Constitution and I won't even read that last part but the bottom line is that we only spent Bond dollars on approved projects related to the um Bond measur it s um and for our um facility master plan that go ahead yeah no that thank you Kevin uh that's that's very important it's letting the community know they're getting their money's worth for what they voted for and again if you might just we promised something very important when this Bond was passed that that their taxes would only be raised by amount and would not go beyond that if you might remind us again what that is and the fact that we've stayed within our promise yeah you'll get a um a report from the bond oversight committee at our your next meeting in in March um but two things to point out measure e which was passed in 2012 was what they call a tax rate extension measure so the promise to the taxpayer was approve $78 Million worth of bond authorization and we won't raise your taxes above what it was at the time which was $41.50 per $100,000 of assessed value measure K did not have that limitation on it however uh by code we can't really go past $60 per 100,000 on a specific issuance so on measure K we could go up to that full $60 per 100,000 assessed value uh both of those um amounts we've been under and fairly substantially which really speaks more towards the growth of the value of property within our District boundary so you'll see some more information I think from the bond oversight committee report and we can provide some detail on that as well Miko who is our financial adviser will also be providing some really good information I think you'll find helpful as we prepare to sell bonds um because it's important that we maintain that promise to the taxpayers as we sell Bonds in the future and our our rating is also I sat in on one of those Bond sales one time it's fantastic everybody should do it at least once but the our record is is another reason why we don't have any problem selling our bonds when we when we go out they uh they like us uh they do we don't have problem selling and we've been able to get take advantage of good interest rates and shockingly interest rates are still in good place so I'm hopeful in the next few months the market will continue to be strong for Bond sales and will continue to provide for these projects at the lowest possible cost of taxpayers that's the goal yes uh Dr Kaiser so Kevin uh just to make sure since you presented the issue before so the action to be taken here is simply to approve that audit correct that is correct this is an audit is done by an independent firm it's the same firm that did the audit of our financial statements for the district um so we are asking for the board to approve this report so I move then 8.2.3 do we have a second I'll second that thank you we have a motion by Dr Kaiser a second by Mr landow on approval of the um Bond audit thank you all those in favor signify by saying I I I I it's unanimous thank you okay item from the floor we heard all of our speakers that submitted speaker cards during the first items from the floor so we have no further speakers we have no further speakers thank you item number 10 board member requests to agendize an item is put here as kind of a placeholder if if a board member Dr Kaiser yeah I just wanted clarification so uh a cheve has their uh Charter submission uh here for us but did blue Oak submit or they submitting later I mean it was kind of no they did not submit they just wanted to welcome the board and and particularly the new board members thank you yes in in in blue Oak's uh request it it was just to communicate and say hi to the new board thank you Dr Kaiser okay dis uh we are items from the floor Mr Lando no I'm sorry board member request to agendize an item so uh given that our discussion today about child care uh supervision Solutions was purely informational I would like to uh hear back from staff with any and all kind of crazy outof the-box Solutions looking at Partnerships with other institutions in town I really believe that we do need to find some way to expand this program um I understand that looking at facilities off site may be um um May add extra wrinkles in terms of Transportation but uh given that we did move for the amm option and put a lot of people uh in a situation where they need supervision for their children I think it behooves us to really look as far as we can to find Solutions so I would love to hear back with maybe some some potential actions we could take so as um a K12 District we are not licensed to do child care we contract out with card for that so um would you be looking for us to bring forward card to discuss child care options absolutely okay so I guess formally um I move that we uh direct staff to come back at the next regular board meeting with some potentially actionable items regarding child tvision I'm uh I'm going to second that and I actually have a very similar thing on my list um if I might discuss it for a moment um so my item was very similar uh to Mr Lando's about providing looking into all the opportunities to provide extended extended day opportunities for students currently um on campuses for both academic and social emotional support uh because our families want us to turn over every single Stone to make sure that we're we're making every effort that we can to bring as many kids as we can on Camp campes in a safe way that is still following the guidelines that we are working within the constraints that we are working within um so perhaps we could get a cost analysis for adding temporary structures um I don't know like what the laws and rules and regulations are of doing you know even like um outdoor temporary tent structures uh if it's just for card activities I I know it sounds like out there and I don't I don't know how much extra work this could possibly cost but like like Mr Lando said uh just the like bizarre out of the box thinking Partnerships with um you know local stakeholders that are big business uh big businesses with lots of employees that are need this for themselves like Eno uh hospital for example um maybe even other other essential worker type um jobs maybe they'd be interested in partnering um for funding uh to support their employees um as Chico Unified is also supporting their employees with child care to the extent possible it would be nice if we could call on our partners among the community to do the same and we can all work together to solve this problem um uh including the cost max number of students we could serve how many students would likely experience a teacher change if we did this those all those issues that came up with the discussion of opening full day in general would still be you know an issue um so uh that's why I'm seconding and I'm sorry for like the diet tribe of like reasons but um I was going to make the same motion so I wanted to make sure that everybody understood my reasoning for for seconding Mr Lando's motion I would just stress that we want to be very careful we are not and will not be licensed for child care and so then the other aspect of this uh you scared me with the tent is there's real strong safety you know uh so I mean I think we could certainly look at uh what we might do but I know that my kids were with card I have other friends who kids were with card and card turned all of us down because they had no way to have that staff work so all those people they lost child care may I um on sorry thank you on a similar note um I know that car has been our main partner here I also know that uh Chico State has their child development lab I don't know if we've reached out out to them yet but that might be another place to look for expertise or people who can provide child care chica State's not open with their child development lab and no plans to open I was told by a card representative uh today that they're actually mostly utilizing college students who are from Chico who have returned to Chico so so Chico State per se is not a resource yeah and we're under discussion because we do have a motion in a second I have some concerns about um kind of staying within the lines of uh you you know what we can and can't do when we're stepping out into an area that we we can't even get licensing to do um and expending um staff time when we're already you know stretching Tina and the others with card um to the max to cover what we're already offering um I just I have some concerns and and I so that's why I wouldn't support um bringing it back I I don't see that um it would come back in in March um we'd be out of school um you know before we could even get any significant information back to us um so I'm not going to be in favor of of the motion yeah and just to be clear this would be for the March 3D meeting I'm understanding which is before spring break right the workshop meeting oh okay so it would it would come back for some information the March 3rd meeting and then wouldn't be back again until April and April is the meeting where we're going to be looking at next year yeah if it was an action item for March 3D we could take action on it and and and see if we could get implemented by the return from spring break I know I'm talking in like very extreme like lots of work to be done but I do just I want to emphasize that we are empathizing with our our families who are really struggling and that that we are showing I just want to show that we're making the the best good faith effort possible to provide this need and if this is all we can do with what we have then this is all we can do with what we have but I want to make sure that the public knows that we are we are searching every single nook and cranny and if I'm you know if I'm at a line I suppose the board will will vote against this motion so just to be clear yeah the board agenda item would all be due uh on the 23rd so we're looking at a week to put put it together and and it sounds like there's a lot of magnitude you know depth and breadth to this particular agenda item uh isn't the agenda do the third three days before a board meeting no it's 72 hours actually so it has to be posted right but there's all the work that goes in putting the whole agenda together so those agenda items Erica just gave it to me it um they're all due on the Tuesday the 23rd okay so it does I mean if we were looking at March which would be a a short turnaround time I just want to be upfront about the inability to do much depth and research in that amount of time Dr Kaiser I uh because again I had two kids uh with the card program my friend had two kids with the card program Elementary and when they said there was no space they were telling that to almost every single parent who was already paying them the money to have their kid under cards what was the constraint of space though like what's the constraint was they didn't have people they enough people not physical space but they didn't have enough staff and so do we know that card couldn't possibly expand their staff what cart said what cart said was it would be at least two weeks before them for them to even recruit so how are they going to even look at this as a possibility and have something ready for March 3rd I just don't see how they could even possibly process that it's certainly a good thing that we discusses a whole group and no one person makes a decision yeah no right I think what we you know very definitely could do in that short of time is ask card to join us um and you know explain their program explain what goes into setting up a program uh since they have been our primary child care provider and if there is someone um from Chico State you know we could certainly have them available as well what I was more concerned about is our ability to do a very in-depth look at the variety of options that are out there um with a week less than a week away okay um we have a motion and a second um going to call for the vote all those in favor are you clear on what we're voting Caitlyn yes do I need to make any kind of a statement as to why I'm going to vote the way that I am if you're voting no I I am voting no okay um my statement is I think that we need to orient all the resources of this school district toward the fall and reopening in the fall and if we are trying to create more opportunities to you know expand and can continue with daycare programs that's going to take up space and resources that we should be orienting toward um what our obvious goals should be given the plummeting case rates we're now down to7 people per 1,000 in in bu County who have an active case of covid it is clearly not a a real and present danger to our student population and probably not to our staff either and so what we should be doing is our job um thank you okay the all those in favor of the uh motion on the floor I I all those against no nay so so it fails uh three to two three NOS two yeses did you get the identification on the nose and yes it's okay thank you okay any other item yes Caitlyn um I'd like to make a move to um add agendize to all of our meetings and not just our regular board meetings um that way we don't miss a full month of opportunity to bring things up um um I understand that these are trying times and not typical of you know what may happen but occasionally we have these catastrophic events and sometimes it's nice to only have a two week turnaround rather than wait a whole month to be able to put something on the agenda so I would like to move to place uh this task on every board meeting agenda that we have to have the opportunity to add to the agenda for the next meeting whether it's a special meeting Workshop or regular board meeting I believe that was the action we took when we said this no we I think we all believed that that was the action we took but this thing that we just voted no on I was gonna agendize for this meeting last time uh so um I that it was not on our last okay superintendent state I'm going to ask for some clarification because I'm confused yeah when we set the agenda we set the agenda for the regular board meeting that's yes okay I see the difference and so the request uh is that there be one on all meetings the request is to add the board member request to agendize item to each to both the regular board meetings and the special board meetings I need a second because I really don't know um since our our workshops are uh to a real specific group and topic is that is that legal for us to do that that's I just don't literally know to have it on a workshop where people might not pay attention yeah the the board sets their agenda so if the board votes to add that to their agenda the board has the right to do that I will certainly second that okay I have a motion in a second to be able to add um board member requests to agendize item to all regularly scheduled board meetings and workshops okay all those in favor I opposed no and the reason I'm voting no is that um that I I I think we need to have more time to allow staff to develop our ideas rather than from one board meeting to the next and um this doesn't have a provision to request an agendize item and then be able to move it out two or three months and I don't that that prerogative actually lies with the board president when you set the agenda and that is in the board bylaws of when to place an item on the agenda yes ma'am it does say that in my board responsibilities so um thank you I will consider that responsibility a big one okay uh all those in we' already taken the vote I already voted no it's a 4 to one uh approval of the uh of the item and I was the known the loan no vote you want the known low vote yeah it's it's a good thing we are at the end of the meeting because I'm getting real foggy okay thank you it is yes Mr tennis I have four items actually oh okay under item of the flag pole and we can take them in Rapid Fire we don't have to talk at Great length about them um I have been approached by um some a number of constituents um who are concerned about um increased transient activity near schools um is there any interest besides me in maybe doing an assessment merely maybe just by way of information of this issue potentially um I was provided with phot photograph of you know somebody camping in a dome tent on on um on one of our school campuses um I thought maybe something as simple as PLL or surveying the principles on each campus maybe and just getting their assessment as to whether they see a problem or an issue um with with this have there been thefts of you know children's property on on weekends or you know is there a big Pres pres socially um near the schools near the kids I know it's been an issue does anyone want to respond as to what we've already encountered and done well we haven't done much recently um we did have some concerns that about safety of students walking to and from school and our safe school routes safe routes to school uh and we worked with Chico police Department to ensure that we did have those safe routes we uh do have fairly safe campuses in terms of we have cameras on the campuses that can monitor what's happening our biggest issues have been on weekends when the cameras are not um monitored so Kaitlyn um yeah so to speak to to Mr tennis's um uh concern uh I I have been made aware that there are some um there are some some things that we have the authority to do as a governing board um especially during a housing crisis which Chico is still in a housing crisis um until this summer um and that is that we could um look into using Chico Unified property to partner with other organizations in the community to House unhoused people people who are unhoused um so maybe that's something we could possibly look into it would would alleviate um the concern of of the sprawl of our unhoused people um if if we could find a way to collaborate as a community and house them possibly on the um the Henshaw Gwyn property um just a thought I'm just throwing it out there kind of playing on on Mr tennis's uh thoughts as well I think my the constituents I'm referring to were concerned about the safety um of kids so no I'm I'm personally not interested in housing homeless people on Chico Unified properties um but I would move that we as a board direct staff to survey School principles and report back to us as to whether principles in communication with their families and staff think that there are any any issues relating to safety that need to be addressed by this board well we do I'm sorry are are are you aware that we do have cameras live being monitored by our maintenance staff correct Mr Baltimore no it's it's important to note they are not monitored they are always active and they are recording um and we do check them on a very regular basis but um we don't have active monitoring going on okay so the cameras have been very effective quite frankly of um really kind of dealing with any issue of any Transit because we've been able to like we found a somebody camping we kind of see it and we go out there and deal with it the other thing that's been effective is is fencing in our campuses yeah um so but you know those are things we've done kind of related to the facilities themselves so I I guess I'll leave it at that yeah we have there there certainly would would be an interest it seems to um getting an indication by just asking the question principles is there a problem and report back to the board would that be yes I'd be very appreciative of okay consensus yeah I move oh okay I'm sorry uh I wasn't going to do something official because we do lots of consensus things do I have a second to get clarification the motion is to survey principles regarding safety issues on their campuses yes you know I'd like to pick up on the the the past what was the phraseology somebody used to refer to the routs that kids take to get to and from school safe routes safe School safe school routs is there an issue with with either on campus safety and safe school routes and that is um I think In fairness I think we should say in general you know in that case I'll be happy to second that motion any further discussion members okay all those in favor of the um request to have a report on safety to and from and on campus and this must be a a Voice vote because the last vote was not unanimous so Miss Dolby Doby I tennis I Lando I Robinson I unanimous thank you you had another issue thank you yes um have three more actually so um how do we feel about a um socially distanced Graduation Ceremony this year uh point of order real quick um and this is not a a knock on you at all Mr tennis I promise um during this time should we make sure that we're just setting a motion on the floor and maybe giving your purpose so that we're not having discussion that's you know um Towing the line of the brown act possibly uh I move that we have a socially distanced graduation ceremony okay we have a motion do we have a second we have a second Tom I'll second it okay we have a motion and a second U now we're into discussion yes I just want to double check that we are not double booking ourselves um will there be a conversation already agendized or our usual discussion about um graduation ceremonies at a later date we do typically bring um forward graduation information and last year because it was different we certainly brought forward the plans of uh the different schools in doing so I do know those discussions are already underway much of it is going to be dependent upon you know what tier we're in at that particular point so do you feel the next meeting would be an appropriate time to have that discussion you know I don't think that we have had a lot of discussion about it yet I defer to Jay and John but um yeah we again just started I know that the last sa they just brought it up for the first time about uh you know where we're at and with our numbers and what we're going to be doing for graduation again not knowing what the numbers are going to be looking like again we're planning for all different type of situations if it's going to be a drive up one or in person one if there's going to be a six foot or a 4ot mandate in the bleachers and those types of things uh we have to work through all all that um but at this time that's just started the conversation this last week Dr geyser yeah I am really concerned about a bringing this up and asking how do you feel because we're not supposed to be discussing things but the second part of this is every single School site because there's an elementary promotion and every single School site had a school culture process that they used and I don't want to detract from them doing that process initially uh and as you note um we don't know what the tiar are going to be yet so I just would really encourage us not to take this step ahead of the school schols I I think school culture I mean if you see the signs from Roseville and citrus and they're very proud of what they their School site is going to do and the schools are planning and I can tell you just from the conversations we've had the schools definitely want to have um some form of inperson graduation I think that's their goal um but they are also planning in case you know they cannot do that they're looking at options just as they did last year so certainly happy uh as we get closer to bring this item open or bring it back to the board um and frankly I think it would be best if the board heard directly from the principes and perhaps some students on the topic uh but if it's the will the board will certainly bring It Forward at a sooner time as well so well I move we um PL place the question of a in-person socially distan graduation for at Le the high schools on the agenda I'm I'm going to vote no on that for all the reasons that Dr Kaiser mentioned and and having past experience with everything that goes into that we don't need I I mean it's going to be there and we'll we'll be complied with what we are mandated to do and it'll happen any further discussion we have a motion in a second in order to allow discussion correct okay all those in favor signify by saying I I all those against no no yes um I move that we put the subject of Elementary School waivers back on or on the agenda for very limited use this semester if you have a a classroom where the teacher and the families who are involved in that all want to want to utilize that um I've been contacted by some families from one particular School site where they think they might have that situation in their classroom and so I would like to maybe create an opportunity for them to use those Elementary School waivers so the elementary school waivers no longer exist period H correct okay um is there an equivalent step that could be taken by the board to allow a standalone classroom where where everybody involved you know wanted to go full-time including the teacher to do that that would be action on behalf of the board the board could take that action um we would have to make sure that we are meeting all of the safety requirements that are laid out by the state um but that would be action of the board I guess I move that we discuss that and create that opportunity um I believe also Mr tennis I believe also that may need to be negotiated because we are in a negotiated um agreement with our unions for an PM day also so I don't think we can arbitrarily just pick and choose without having those discussions with our unions there's there's also the the issue of this subject uh was before the board before and cannot be brought back before the board unless uh 2third majority of the board that voted to restrict vote to reopen the discussion well I mean that was I mean we voted on the issue of waivers but as uh phy pointed out this is something different we haven't voted on an issue like uh negotiating to open a specific single classroom uh by Fiat without uh any of the process before I think this is new the board voted for Am Pm across the district in in conjunction with theou that was approved um Mr Lando is correct it would be a different motion that would come forward to the board uh and Mr hanin's correct as well we would need to make sure that we negotiate that and make sure it's not necessarily a long negotiation um it's just it's an issue of a simple waiver um but cuta and CSAA would have to be willing to do both of those things so um if it's the will of the board I can certainly enter that into negotiations in our next meetings we have a motion with no second sorry no I just wanted to clarify uh Mr tennis's request so um is what what's being asked is for staff to um look into what it would take to extend the learning day for certain classrooms at certain Elementary School sites um is would is that what is that what we're discussing here just to get clarity on Mr tennis's ask yeah I think that that that probably hits it you know um on a Class by class basis so I'm gonna second this and I'm going to say why um when I when we discussed this a few minutes ago about looking into turning over every Rock nook and cranny about possibilities of extending the day for groups of students um this would be part of that um and maybe there isn't the a capacity but maybe there is some capacity to do that um it it it would we'll see if it would have to be done in an equitable way um but I think it's worth the discussion um in the the presentation so I'm going to I'm going to second that if you didn't second it I would have thank you is there F Is there further discussion um I'm going to vote no again because of needing to stay with our decision to keep um our issues about kids back in school for more than the amm as a settled issue that's I I can't Envision in an amm model how we could expand one classroom's um time I I I need help from someone who would be able to so can I just to clarify and and if this isn't enough of course um so what I'm I'm wondering is um what what staff's already doing to extend some of the the time for students so for example in Elementary classroom a um there is you know 14 students in am and 15 students in PM but three of those students really need to be there all day so there's three students who stay am am PM like that would be the example of an extended day opportunity for students so what I'm wondering is is what's the capacity for that how much of that could we possibly do if we're not already doing it so I could be confused I did not think that that was the um ask what I thought was the ask is if a teacher wanted to teach in a full day model with all other students present that we look at if they can be allowed to do that did I not understand that correctly because we have the ability now um as as long as we don't go over the maximums in our case load for teachers to add students to their class have a student from am in PM if they feel that need as long as we don't go over the class maximums Dr Kaiser I am really concerned about the kind of literally it might actually be hostility that might occur if one set of parents parents perceive that they get to have a special Arrangement maybe the only class on that campus and everybody else is like what did they do to get that I just find not only negotiations but I just find this to be an enormously uh difficult conundrum to explain why this would happen I really do I'm I'm just no I agree with you I agree with you I think that that's definitely a point to be taken I I might that's not what I would Envision it being so yeah so if that's what the if that was what was presented I would vote no if we were to vote on it next meeting but if I was presenting something different like I just said a more Equitable approach where we say you know in this classroom there's a capacity to increase it by five students let's do that there and this classroom could increase by two students and do it you know based on targeted needs and all those things I would be for that so and if we're already doing that or maybe you could at least just present how much of that Hasen happening that's that's that's all I'm saying and I'm totally hijacking Mr tennis's motion so I don't even know if we're even on track anymore I apologize for that Mr Dennis yeah no I'll let that motion go as it stands um you know we can take it or leave it um but yeah I I just you know we know what I think about this and and I think that uh if an entire class wants to have um all day school on a traditional schedule and they can do it meeting the requirements that are out there you know that's my that's my motion okay I think we're all clear on on the motion um how of if I might ask how often do you think this is currently happening you said that it was that teachers were able to keep kids both AM and PM if it you know if there was room and it worked I'm just saying we have the ability to do that that would be within the confines we would not be violating theou and that certainly would work with in in conjunction with cohorting and giving extra support to students so okay um you know I could not say how often or even if that is happening I just said that we have theity what we are voting on would be to bring it back to the March meeting as a an action item with a report of what it would look like I'm I'm confused voting on whether or not to bring uh the item that Mr tennis just um mentioned back to a board meeting the board president has the prerogative to set the meeting that that would be scheduled for okay are we all clear all those in favor signify by saying I I I no no okay four eyes one no Dr Kaiser voted no thank you Mr tennis did you have another one last one um thank you for your patience so uh Madam superintendent you sent us a question a board question that I guess had been put to you what kind of planning are we engaged in for fall 2021 and when will we tell people how we plan to reopen in the fall um I've been getting this comment non-stop um parents uh families our community community of Chico which depends on this school district in so many ways is hungry to know that we're going to be there for them in the fall I move that we step up the estimation that you provided to us in this response here referring to the April 21st discussion time I think that we should have it as as soon as as possible and um and and my motion is that we that we agend it as soon as possible to to firm up whether or not we are going to you know reopen fully in the fall which I know that so many people want and they need to plan so that's why that's the motivation behind my raising this now is there a second you know maybe I can't even be clear about what date I would I would put it at I mean um if that would be helpful if it's not helpful no the the date determination is mine oh okay so what we have is a request that I believe is going to be fulfilled without action at this meeting because there are plans so April 21st 2021 is is what the date that that I got that's the that would be a regular board meeting MH and why did we choose such a late date for that discussion because I haven't had a chance to take a look at what would be involved with bringing um something beyond what we're already planning back what we're already planning by that you mean well as everyone H not everyone as has been mentioned there are um discussions going forward on how to prepare for what are we going to do when fall gets here and there are lots of different um things to bring into account Caitlyn um so we've got presented a lot of things tonight that we're looking at doing starting in the summer and the fall and those are going to require decisions to spend money which we're going to have to approve and we're going to have to approve that before any plans can be made to do our reopening plans and I'm not saying that it would be nice to to know them sooner if that was possible if there was enough time it would be nice to know if it was sooner um but I I just you know I think it's important to remember that that we have to actually approve spending on all of these things where that we're going to be presented a menu right of spending is that for the March 3rd meeting am I correct in that thinking uh yes that's our intent okay just to come that back and that is specifically to the Esser cares dollars that 10.2 million so once staff knows where the board would like to see that spending being done then staff will have the opportunity to plan for the programs that will be happening in the in the fall for reopening and and I I'm also hoping or I think it's my interpretation that that there are multiple uh plans in progress so they're basically doing double time planning for the start of the school year um to to to uh decipher different scenarios and be prepared for any case scenario am I am I reasonably accurate at that well I'm not going to say that we're going to be able to be prepared for any I would scenario I would never say like hard and fast but but ideally you know you're trying to uh have a few plans in place for best and worst case or something along those lines I'm not like I'm not putting you in a box here I promise um but but for example why that April 21st or whatever 20th date I don't even remember I'm sorry uh is probably the most likely time that you could get it together the soonest is because next meeting we identify where we're spending money and then staff can get to work to determine reopening plans yes Mr Baltimore um at the March meeting we'll also be presenting the second which is um the the additional update to the current year budget but part of that is a multi-year projection so we project out the year so we typically budget not only in the current year but in the oute um so you have an idea of what it costs to open up school really in any different model that you have because the teacher is going to be paid their annual salary whether they're in a amm model or a full day so we kind of provide that framework for um operations to provide for the next year the 10.2 is that extra it's that onetime money that will'll need direction from the board of how do we put those programs in place again keeping in mind it's onetime money um so I just want to point out that I would think that the board is going to feel somewhat comfortable when they look at the budget update along with the multi-year projection of what the core program is going to cost you whether there's a deficit or whether there's not um and then also in conjunction with that that kind of menu of list of the one time Dollar so I just kind of point out from a budgetary standpoint we should not I don't think be standing in the way of your conversation regarding the program for next year so to answer your question the reason that we did land on the uh April 21st board meeting is that we are looking at budget at the next meeting and um you know really we don't know and we're not going to know for a while exactly where our County stands but what we want to be able to do is make plans regardless of where our county is at that point so that whatever plans we have in place if goodness forbid that this were to happen but that we're completely shut down again that we have in place a very solid online um learning program for kids and I cannot say enough I hope that is not the case I think I can speak for everyone here that we want to have our kids back in school full-time when we come back to the fall we want to be able to provide all the extracurricular activities that they have the interactions with their staff their interactions with their peers that is my goal and I think that's probably every every one's goal um but if we are in a situation again this year like we got thrown into last year um and blame this one on me you know I really did not believe we would ever start a year with no school so we were not as well prepared as we we could have been um so I'm not going to let that happen again we will have plans in place regardless of what um the status is of our County what the reopening status comes from the state and we want those to be as strong as possible that's not going going to happen in a week's time so um I think as we look and develop and as we look at the resources that are available and how that we provide supports in place regardless of what program um that we're in you know that that will take some time and uh our next board meeting is March 3rd the following one is our board Workshop that is a jampa agenda that is looking at Social Justice and bias and equity and so I don't think that those two big items would be ones that we would want to have there together so the next available date was the April 21st I think the fear that people have is not that we'll be totally closed the fear that people have is that we'll still be in Am Pm at the beginning of fall 20121 and I want to give this I guess organization an opportunity to send a different message um you know early on so that people can plan their their schedules so um I I I guess I move with the expectation that maybe this will not be seconded and maybe not approved that we step up our conversation to assure the community that we here at Chico Unified are um prepared to serve our community in the fall 2021 with a full-time Traditional School schedule we will be prepared I have not heard a second so we are at that point do you have another issue Mr tennis no that concludes my items thank you okay are we are we feeling that we are ready to adjourn can I just summarize what we're bringing back I have two items um that we're bringing back one is that we uh survey principles regarding the safety to and from campus of of students so making sure Mr maron's on board here here to and uh that we bring forward uh how we would look at allowing teachers that want to teach full day to be allowed to do so just want to make sure I have that correct from the board okay okay we are adjourned

currently there are 1300 employees including 800 teachers who have been informed that their positions have been eliminated on top of that voe employees including teachers have been threatened with a 9.23 pay cut this bill would appropriate federal funds to offset any budget reductions that would result in layoffs furloughs or pay reductions last night i spoke to teachers from kauai in the last year they have been threatened with 20 pay cuts they were threatened with pay cuts right before christmas and now they're threatened with 9.23 pay cuts for the next four years on top of that they've been told they potentially could lose their jobs teachers across the state are stressed and the sooner we act to allay those stresses would only benefit our teachers but also our keiki thank you thank you sherry nakamura testifying for hey coalition thank you aloha chair kidani vice chair kim and committee members my name is sherry nakamura director of haiti coalition we are testifying in support of sb270 proposed st-1 we agree that priority for our system should be on restoring positions at the school level and that the federal funds should be used to guarantee that these positions are maintained to be even more specific we think that personnel in the classroom those who are closest to our students should be the highest priority therefore we suggest in our written testimony amending the language on page 4 lines 17 and 18 to read and who are employed at the school level in the classroom thank you for this opportunity to testify thank you sherry susan nicola davis susan aloha this is disney cola davis the member a community member aloha chair kidani and committee members thank you for the opportunity to humbly testify in support of this bill i had earlier submitted a written testimony that i've had time to reflect on with a different perspective we need to ensure the funding is going to protect layoffs furloughs or other such actions that at the end of the day affect our students one example could be that my first grade student with special needs has been coming to school in person since the school opened then the student comes to school one day expecting to see her teacher from yesterday and remember this child is a special needs child only in first grade how do you expect how do you explain to her that her teacher since the first quarter is not coming back do you have a new teacher now of course this example fits any elementary school student in lower grades with whom the teacher has established for foreign trust thank you susan members that concludes our oral testimony um i don't think we need to go into these sessions what questions we have two more questions i'm sorry question you said we had two more testifiers oh he's too anxious i'm sorry i need a breath you do okay members questions on this bill yeah i have questions senator kim superintendent are you still here yes senator thank you uh superintendent so currently now i know you said that the you said earlier you testified where the money goes so what percentage of the monies are actually going to to sustain um the personnel and the teachers we have if i may just check on that approximately eight percent only eight percent goes for salaries are you asking about the relief funds or you're asking or budget no i'm asking for the relief funds because that's what this bill relates to correct it relates yes this is related to the new relief funds right it's more than that foreign what i'm gonna have i'm gonna have cfo palette i want to make sure i answer you correctly i'm gonna have them jump on if that's okay senator yes because i want to make sure i'm referring to the correct funds hi senator brian hallett cfo um the pre the proposal submitted to the board of education for their consideration at tomorrow's board of education meeting we have reflected in that proposal approximately 14 and a half million out of the 183 million dollar award received by the state by the department of education out of the federal esser 2 funds that is approximately eight percent so in section two of the bill proposed language um it cites the sum of 104 million plus dollars as maybe necessary for fiscal year and the same sum to be identified by the department the governor should result in the reduction of personnel who are subject to collective bargaining and that the money is appropriate should not be expended for any other purposes so is that do i mean that correctly that all 104 million should go to salaries yeah i'm not exactly i'm not exactly sure of the breakdown because this has not been presented to the board of education yet as far as i know each year for two years i'm sorry so senator the the approach that we've taken is that the 123 million dollars that the governor um reinstated uh after he had cut 140 165 million we've taken the 123 million and and put that base funding since that's general funding and permanent funding back into schools and we're using permanent funding to restore positions this bill is referring only to the one-time federal funding but we took the opposite approach we're saying it's it's permanent funding that we're looking to put towards permanent positions and we are having a conversation with the board of ed tomorrow about using the one-time funding permanent funding for permanent position one-time funding for the other expenditures we have that are primarily non-salary that we don't have sufficient funds for so the food services costs that we've um that we have we do have um differentials included in that and that is salary related we also have uh in there the workers compensation that we need to also pay again so we have other non-specific classroom or non-salary expenditures that we're saying we want to use one-time funds again so we want to put permanent funds against the permanent positions we'll still have a shortfall of 141 or so million and that's where we continue our request to the legislature to address that shortfall with permanent partners okay so what happens if this bill passes if the bill passes then the the border bed would be looking at any bill that passes and what the implications are to the board there's also if the bill did not pass but at the end of the session there are not sufficient general fund budgets in the final budget bill that the board would be going back to look at all temporary funds to make sure that we're protecting closest to the classroom so again if this bill passes you would have to take 104 million dollars out of your general fund to make up for the monies that you took out of this cloven money that was used for something else i'm sorry i'm not understanding how this works we're not expending against these one-time funds until there are some further decisions being made about what our final budget is okay so you still have these funds intact yes okay they haven't been suspended and so according to multiple yeah moving points and we have to wait until we know what we have exactly to work with okay so according to this the funds shall appropriate shall not be released or expanded by the department of education unless the board of education superintendent of education certified in writing that the board superintendent in the department agreed to the condition set forth uh shall only be used so if the board and the superintendent don't agree then what happens well now the the board and superintendent will always agree i i put proposals before the board the board makes decisions financial decisions and directs me around those financial decisions so i will implement what the board makes a decision i understand but if you guys don't agree with this then what happens that's my point not necessarily you don't agree with the board but if you guys don't agree then what happens so the board and i have discussed the fact that we are as a strategy asking the legislature to to reinstate the base funding so that we can use permanent funding for permanent positions we know that if that were not to occur that we have to look at temporary funding and then we'll be having this conversation come next session because it's only one-time funding for permanent positions which is why we took the give back of the governor which is a 123 million which is base funding permanent funding and allocated that back to schools so that we have permanent funds against permanent positions there's still a shortfall so we're going to have to look at whether the legislature gives us additional dollars or whether we need to look at temporary funds okay thank you i think i have a better understanding thank you yes and i think senator also to note that there is a recommendation by the superintendent to not uh include the fringe that though i think the last 2010 when we had the same issue that we also took out the fringe so that they won't have to be looking for that so they are expecting 183 million dollars from the esser funds the governor thinks that there will be a 123 million according to the council of revenues however his budget had already passed over to the the house before that announcement was made and again the presentation by the department of education has not yet been made to the board that will happen tomorrow so some of these things um uh as we will note in the the recommendations for amendments um also will have to maybe be amended again in wham okay okay members further questions okay moving on to the second agenda item senate bill 76 sd1 relating to education requires the board of education prioritize for the superintendent of education position position candidates that have superintendent of education i'm sorry that have the minimum qualification of 10 years of employment in the department of education with at least five of those years serving in the capacity as a principal or hire and it deserves and a desired qualification for a candidate is having a working understanding of the state's tri-level system of educational administration to testify [Music] no testimony at all provided members any questions on this bill of nobody i have a question for nobody nobody may answer okay moving on senate bill 757 relating to special purpose revenue bonds to assist legerdine academy authorizes the issuance of up to 25 million dollars in special purpose revenue bonds to assist leijardine academy to testify corey rosenly hsta corey hey thank you chair kidani hsta opposes senate bill 757 we do not believe that public money should be used for private institutions we know that within the current hawaii doe system that we have a lot of needs currently within just our public schools the jacobs report showed that that we need seven billion dollars just for top priority yeah uh for additional classroom space that account for overcrowding and basic repair maintenance that if you take all of our needs 11 billion dollars uh in 2019 the dod requested 783 million dollars of cip projects we're only able to prove the legislature was only improved set by 281 we think this sets a dangerous precedent if we start using public money to help private schools i would ask you to not pass 757 thank you thank you corey there's no further testifiers i think senator kim would like to um define what a spurb is to you corey you might be misunderstanding what that is yeah there's no public monies that's been suspended it is basically them to get a sperm so that they can take advantage of the interest rate that um like incorrect please correct me that they can take advantage of so there's no state monies and i believe we've done this in the past for four years we are not obligated and not using any state funds that's necessarily monies to allow them to use the rate that the government uses to to purchase bonds is that does that help you corey so the question i would ask at the end of the day is this is uh would any state any state funds be needed to either maintain a loan pay the interest or in any way would that hurt against the doe cip budget no not not at all we have nothing to do the state is not obligated at all to pay anything should lay jardine not be able to pay their bills it's it's between the lender and leijardine and the only thing they do is use the government rate and again they have to apply for it and sometimes we grant this and they don't even apply for it but yeah okay thank you for the information thank you corey members that concludes the items on our agenda do we need to go into recess are you ready okay so the recommendation of the chair is going to be to pass senate bill 270 regarding the esser funds to pass with amendments we'll insert the proposed sd1 language with the following amendments on page three lines one and two delete the words in that the state is not currently experiencing a precipitous decline in revenues also inserting a blank appropriation for fiscal year 2021 and also noting in the committee report that the committee on ways and means may want to consider waiving the requirement for federal stabilization funds to pay fringe benefit costs to the department of budget and finance also there are technical and non-substantive amendments members questions um discussion i just want to put on the record that i did in fact speak with you regarding the possibility of including a part two the university of hawaii thought that something similar could apply to them and as the title does not allow for higher ed uh the title is not broad enough that this wouldn't be a good vehicle for that so just for the record yes you did thank you senator with that we are ready to vote on senate bill 270 recommendation by the chair is to pass with amendments chair votes i chair with eye on senate bill 270 with amendments is there any of the members from the committee voting reservations or voting no hearing none we have all members present all voting for affirmative your recommendation is adopted thank you for senate bill 76 sd1 recommendation of the chair is to pass with amendments and the amendments are technical and non-substantive in nature chair votes eye okay chair votes are on senate bill 76 with amendments uh any member voting no any member of voting wood reservations hearing none all five members voting affirmatively recommendations adopted thank you for senate bill 757 uh the superb special revenue purpose bonds for uh lee jardine academy recommendation of the chair is to pass as is chair mozai sure votes on senate bill 757 with no amendments as is any members voting no any members voting with reservations hearing none all five members voting in the affirmative recommendations adopted thank you and that concludes this hearing

and welcome to the thursday february 18 2021 meeting of the ann arbor city planning commission this meeting is being held electronically to protect public health and safety due to the covid19 virus and to comply with orders issued by the governor the michigan department of health and human services and or the washington county health department we intend to cut conduct the meeting similarly to an in-person meeting however please be patient if there are technical issues the public comment will be via telephone only to speak during any of the public comment opportunities please call 877-853-5247 or any of the other published numbers and enter meeting id 939-5339-6143 this information is also available on the published agenda in the public notices section of the city website and on the broadcast of this meeting on ctn channel 16 at t channel 99 and also online at a2gov.org watch ctn you can select the government channel item number two on the agenda is a roll call mr leonard good evening commissioners uh commissioner mills here commissioner milstein here commissioner gibb randall here commissioner sobe here commissioner abrams here commissioner hammerschmidt here commissioner dish here commissioner lee here commissioner clark here full house and quorum excellent looks like no introductions all right moving on to item four which is the approval of the agenda may i have a motion to approve the agenda please uh moved by commissioner sovay seconded by commissioner dish any discussion on the motion all those in favor please say yes or raise your hand i see all hands commissioner clark there we go all right um the motion carries item number five is minutes of the previous meeting um those are the minutes from february 2nd 2021 may i have a motion to move the minutes uh moved by commissioner abram seconded by commissioner dish any discussion of the minutes all those in favor of the minutes as drafted please say yes or raise a hand that is everyone the motion carries item six are the reports from city administration city council planning manager planning commission officers and committees and written communications and i'll just report that we have a couple big packets of communication online from the two items that we discussed at the last working session thank you for organizing it that way by the way um steph um council member dish do you have any report for us from council you know it totally slipped my mind and right now nothing is coming to the surface of my mind so i may need to rely on mr leonard to help me with what i've forgotten it's a thursday this is we don't normally meet on thursdays for those of you who don't know that we don't normally meet on thursdays sure no problem um so uh at the city council meeting on earlier this week we had three uh planning related actions we had approval of a site plan for a 2150 freeze which was saint francis addition we had an approval of a site plan for an apartment multi-family residential at 907 913 south main street and then we also had just first reading on uh annexation recently annex property 2731.

so we don't yep no problem thank you yep I'm practicing nightly reading my book so I don't embarrass myself it really is nerve-wracking I mean I was a high school teacher and the first time I had to read a Dr Seuss book in front of kindergarteners I was shaking and I chose a I chose a horrible choice but it's my favorite when I was little TIY TIY Tempo oh yeah that's that's not an easy one it's a good book right after I sent that email I was like oh no oh no just confirming we're live on YouTube everyone I know it's a couple minutes early but we are live I normally read um all the places where we will go from fifth graders and fourth graders like going to middle school and then high schools this way it gets them thinking now I got kindergarten ah that sounds like fun if you want to prac to my daughter go go for it you can yeah I'll loan her to you the best thing is the little ones are the most forgiving so they're just happy to have somebody there somebody new but they're but they are the most inquisitive Oh They'll have lots of questions what is that why where's the well how did he fall it I'm I'm going to read Manchild in the Promised Land by Brown what great is that for who was that who was that is that Mr that was I didn't realize it was Mr daily because I see him twice it would be uh it would be in the uh let's put upper High School grades at the very least i' like to see the reactions on the kids faces as you're reading that originally published originally published 1965 they like who is this guy and what is he talking about wait 19 96 96 who a high school teacher assigned that to a group that I was in obviously the my teacher was very Advanced yeah it's a great were you were were you in that grade level when it first was published uh I read it when I was a senior in high school couple years after it was published just kidding because kova said it was published in 65 that's why oh that's correct sorry I had to throw it in there it's about a a child growing up in Harlem oh a personal what is it called again Manchild in the pis land Claude Brown is the author Manchild in the promised oh how's uh Nikki by the way I saw he was being uh put back in again good anyone waiting for RP cone I don't think so Dey I bet they're public speakers yeah I think we it was just Mr Lurch unless someone unless uh drosia had somebody else and I don't think so no not for me good evening everyone hey Frost how you doing hey Mr Smith Mr good evening evening Frank you doing hanging hanging I'm seeing F somewhere on the beach right now no I wish that was a uh photo I took at Clear Water last week uh somebody sculpted uh this fine piece of art by stand so uh you know just brought it back to Jersey and representing good evening Eric this I think but there's an error in it I'm gonna go step away make a couple coffee if you can realize what it is I'll be back how are you Frank hey doctor how are youe Joe Mr Presidente hi Money Mike Mr daily in the house [Applause] I got to have a snow day today did you have no instruction Frank no virtual no thank goodness how about tomorrow yes we're virtual tomorrow you get paid today of course it's built into the schedule very funny Mr daily gotta make sure the taxpayers get their money's worth they always get their taxpayers money worth with me I can tell you that all right we're going to start I'd like to call the uh regular meeting of February 18th 2021 uh of the Board of Education to order you'll all please rise for a pledge of allegiance and a moment of silence I pledge alleged allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all thank you all Mr usy roll call please Mr aad here miss bassford here miss belan here Mr Kenova here Mr Daly here M Miss Danny I actually see her logging in right now Mr Casper here here here Mr abrao here Mr Smith here we have a COR uh mission statement Mr Casper would you mind reading sure no problem the mission of the Clifton School District in an open and reciprocal Community Partnership is to provide all students with the quality education to develop the skills necessary to become literate lifelong Learners who are responsible and productive citizens contributing to a Democratic Society and a never changing world uh reading of the open public meeting statement the New Jersey open public meeting law was enacted to ensure the right of the public to have advanced notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon in accordance with the provision of this act the Clifton Board of Education has caused notice of this meeting to be publicized by having the date time in place thereof posted at the city clerk's office Clifton Public Library administration building senior citizen Nutrition Center on cable TV in the local press on the district website and mailed to presidents of parent teacher organizations this meeting will be tape recorded in accordance with policy 0168 I have adoption of minutes of the February 4th regular meeting so moved so mooved by second by Mr Kenova is there any discussion changes seeing none roll call Mr aad yes Miss bassford yes Miss Beltran yes Mr kova yes Mr da he's has a Thumb Thumbs Up Miss Danny yes Mr Casper yes Mr abrao yes Mr Smith yes motion carries okay communication and announcements we have none uh first reading of policy we have quite a few 0145 board member resignation and removal 1643 Family Leave 2415 every student succeeds act 24152 Title One fiscal responsibilities 24155 student surveys analysis evaluation 24 1520 every student succeeds act complaints 4125 employment of support staff members 53301 administration of medical cannabis 6360 political contributions 7425 lead testing of water in schools 8330 Student Records 9713 recruitment by special interest groups okay we have presentations and reports from the administration there are are two Dr roboy would you thank you uh Mr president this time I'll ask our business administrator um Money Mike USI to introduce uh our the district's auditing firm sure so um just to introduce real quick so the presentation is gonna be given by our district auditor his name's Mr Paul Lurch and he's on with us right now great thank you good evening everyone um so we're here to present the audit for the fiscal year ending June 30th 2020 um let me start off by saying that this is obviously a little later than we'd love to be able to present the audit uh as everyone is sure certainly aware uh covid also has caused issues in the auditing world as well um you know we're six and a half months out almost seven months out from the end of your fiscal year um so co co absolutely U had an issue with it um the Department of Education push back the statutory deadline they actually did it by legislation is year um from December 5th and they pushed it back to basically February 5th um and so we're living in this world too um one of the other things that I do want to mention too is is why it's so late in the year again as well this is the third year now that we are including information regarding gby 75 that's that post employment benefits other than pensions it's that's just another way of saying it's the health benefit component um those numbers have to be included in your footnotes in your financial statements which they are um however they're prepared by an outside auditing firm KPMG does it for the for the state of New Jersey Division of Pensions um third year of imple uh implementing the gasby it's the third year that the numbers were delayed um we've had them out in December we've had them in January uh again and this year they came back out again at the very end of December um so we're hoping that in the future sure that these numbers can be provided on time and we can get back to that usual December 5th statutory deadline um and have a little bit more of a timely uh ability to present the audit reports but having said that so um the audit that uh the board received you should have received two documents one is the larger of the two documents that's the cfer report um I'll talk a little bit about and explain some of that stuff tonight with with with you um if you have it in front of you great if not you can clearly just go off the synopsis so that works as well um so in the audit report that's where all our opinions are financial data and then we have the small of two report which is the management report so we have basically three audit opinions that we're providing you uh the Board of Education um one is on the financial statements themselves one is a report on the internal controls on financial reporting in compliance with governmental auditing standards and the other is our single audit opinion uh we were subject to what I'll call a single audit that's the terminology that that we use in the accounting World um and that simply means that any District or any agency government agency that's receiving $750,000 or more spending $750,000 or more in federal and or state aid triggers what we call a single audit uh this was part of the single audit Act of um um 1986 now it's identified as uniform guidance regulations and that just means that that triggers in a an additional auditing procedure where we go and we test specific grants that we identify either to be uh they're major grants because of the dollar value or um we alternatively look at some grants that maybe perhaps are not considered a major Grant but yet we consider it a high-risk item and I'll get into that because we actually did have one issue with one of the grants that we did select um so we had no significant deficiencies and internal controls noted during the audit um and what I like to do at this point is is is and I and going back to those three audit opinions I should have started out by saying that the district did receive unmodified opinions I think I forgot to mention that um and that's exactly what you're looking for so those it's another way of saying a clean opinion so you have three unmodified opinions on those specific areas that I just mentioned so excellent then that's what that's what you striving to do um I'm going to look at the financial statements now and I'm going to talk a little bit about equity and where we ended the year for those board members who have the the larger of the two reports I'm going to work off of page 81 and for anybody else if you have a synopsis that's available it's going to be part of your recapitulation of fund Equity so page 81 is the last page of the budgetary comparison schedule exhibit C1 it is basically your operating budget your operating budget with revenues with expenditures shows the actual column so we have an idea of what the variants and the adjustments were uh throughout the particular year and how did we finish the year off so if I work towards the bottom of this particular page you could see that the district ended the year with fund balance at the end of June 2020 of 8,397 N5 it's $1,789 less than the year before and what is it comprised of how do we make up or how do we carve up that $18 million number I'm going to start from the bottom of the page and work up because it is a progression and this is how we go through the process of filling each each ladder and work our way up to the eventual last component and the last component is is when we talk about excess Surplus so the unass fund balance working my way up that page is $3,611 th000 generally speaking it is 2% of your operating budget and that's how you get to your three and there are certain adjustments that can be made and are made here but generally it's it's it's a 2% number um I know that there's legislation that was introduced on both sides of the house uh um that is proposing to allow the 2% number number to increase to 4% and that's going to be for the upcoming school year uh the other day I looked and I did not see any of that legislation passed so those were two um two laws that were introduced but certainly not acted on yet um working up so we have designated for subsequent years expenditures 3,625 that's the amount that you're currently balancing your budget as a revenue line item in your 2021 budget a assigned incumbrances we have committed incumbrances and assigned incumbrances 97,000 and the 1,320 incumbrances are goods or services that are ordered but not yet delivered or performed but I say it every year but a prime example is is the contract with the auditing firm us so what happens is the Board of Education contracts for us to do the audit um so you have a commitment and you have an encumbrance but of course the services are not performed until after the year end um if if you had something that was delivered and and services were performed then it would be an accounts payable so these are reservation of equity the biggest distinction between assigned and committed committedness means that they're contractual um typically contracts are construction type contracts then I'm going to go up into the restricted components and the first restricted components is maintenance Reserve so we have two two items one is the 19708 which is the aailable balance that's left the other of designated maintenance reserve of 1,259 Simply means that that's the amount of the maintenance Reserve at the end of June 2020 that you've appropriated and are using uh to balance the budget in your 2021 budget that maintenance Reserve is pretty much unchanged from the year before we started the year with 1.2 million and we ended with $1.2 million maximum amount that you can retain in for the city of Clifton is is is $8.2 million and of course it's to be used for the for maintaining the facilities just as it's it's it's labeled then we come up to capital reserve and we again we have two components here so we have the capital reserve which is which is the remaining available number which is 4,677 th000 and then we have the capital reserve which is designated the 1,9 $9 so that again that distinction there the designated piece means that's the amount that you've appropriated in your 2021 budget to be utilized for capital projects in the district this capital reserve and all the detail on this stuff is in the notes now if I go to page 40 you can see where the detail is on the capital reserve and how it changed page 41 would show you the detail on the maintenance Reserve so if I flip to fa page 40 you can see the activity so the activity is is when we started in the beginning of the year we had over $10 million in your capital reserve we had some earnings we had some unexpended uh projects that came back and then of course you do a board resolution in June which authorizes the business administrator to move monies U that remain per your direction into a maintenance Reserve or a capital reserve there's also an emergency Reserve that is available and so that's what we did so based on all of those things we added 2.7 but in the in the actual year of audit the 1920 year you you transferred out an appropriated 6.5 million for Capital facilities so that's how we got from 10 million4 now to $6,650 57 and then we get to the very last component as I said to you before we go through this progression um if there's any money left of the $18 million after we go through all of the the items that we just discussed then you come up to an excess Surplus and at excess Surplus last year we had none this year we've have $1,800,000 and that just simply means that when you build your 2122 budget that $1.8 million will automatically be loaded into the budget system as a line item of Revenue okay so overall it was a good year uh I you have a healthy Surplus I certainly have a healthy amount of of capital reserve as well if anybody has any questions I'll answer them on the equity side at this point but otherwise I was going to move forward and go to the um the smaller of the two reports are there any questions from board members on the equity okay thank you so I'm going to go to the auditor's management report um and that's the management report on the administrative findings and compliance and performance and I'm really going to just go to the last page and talk about what we have as audit comments here um we have three comments that we are reporting in the district's uh Financial audit the very first one deals with the application for Extraordinary Aid and as I started out the conversation we talked about H uh the fact that you were subject to a uh State and you are subject to a federal single audit so the city of Clifton the Board of Education of Clifton you had Federal expenditure of about 12.5 million so that triggered a specific compliance audit on what we identify in the accounting world uh by definition um to uh to audit and to go back and do specific compliance testing regarding those expenditures so we did test title one we tested the national school lunch program we also did idea basic in preschool we had no issues with any of those grants that we tested okay then we move to the state side so the state side you had uh almost $72 million of State expenditures and of course we're going to do quite a bit of testing there um normally um um you know the threshold for a major program is 750 but because if your expenditures is so large now we go back to a calculated version and we're about 1.3 million so anything that's over 1.3 million um we're identifying as what we consider to be major grants and typically those major grants need to be audited um to get compliance within the governmental auditing standards in single audit act uh we did test the state aid we tested the the FICA reimbursement uh we tested um in addition to that we tested the extraordinary Aid so when we looked at the extraordinary Aid we considered that to be a high-risk program so we actually did a little bit of switching here we pulled out um another one of the major programs and what we did is we selected um the extraordinary Aid component we haven't done it in in in a few years and we know that is a typically high-risk area um only because what's happening on the extraordinary Aid is that this is a is an application that every Board of Education files with the state of New Jersey and it's intended to provide funding back to the board of educations when you have extremely high cost of special education costs um what happens is is that there's a percentage that gets that gets returned back to each Board of Education based upon this application there's a pool of money that the state has available all the applications come in and then they Dole out the money based upon the percentages of the pool that's available um so here what we do is we go through and we actually do testing we do testing of the applications to make sure that the amount that we're reporting accurately reflects the the tuition cost for the students on the application um of the 45 that we tested of these applications we did a random test of 45 applications we had six applications that had discrepancies meaning that the amount that we reported on the application as a tuition cost did not reflect the actual amount of the the amount spent um for that particular student now it wasn't a dramatic amount it wasn't Millions we weren't off millions of dollars uh but when you get into the single audit component side you know even if we're off relatively what in my mind when you look at the dollar values and All the Monies and everything that's being spent is part of the district um those those values are certainly not Material um you know when I talk about all the money that you spent this program itself was only $645,000 and as I indicated to you before you had $72 million received uh but in regardless of that um these applications we had some applications where they were under reported some applications over reported um we had a we had a net amount of $41,000 um we've sat and explained it to um the administration we went over this um and they're fully aware of this and I believe that they've now instituted a different procedure and policy for the filing of the application okay and let me just get back to that last page one second okay all right the next item that we tested um that we were going to report on we did a lot of testing but we're going to report on the school purchasing uh program area and here we're talking about um this comment deals with contra cont TRS and as you know as board members um you know you have to go through the the proper procedure and policies when you enter into a contract you're always approving these contracts in the minutes um you have quite a few contracts that are going through your daily activity uh as part of the testing you know we look at to make sure that these contracts are awarded and approved by the board in the minutes um we also do a lot of other testing to make sure the supporting document patient is there for all of these contracts political disclosure uh New Jersey registration forms obviously um pricing issue is major issue um but one of the other things that we actually do test as well is not only the award of the contracts but anytime you make an amendment to a contract it has the same importance of awarding the contract in the minutes as it does when you make any kind of modification or change to a contract so we do a lot of testing here we noted four instances in in the contracts that we tested where the change order was not approved in the minutes the contracts were but there was some modifications that were being made during the year um and they were not approved by board resolution so that's in the report as a comment as well and the last item deals with Student Activity it's really at the athletic uh account here um you know you you you do um what I like to say is really you know the the the ideal method on handling Student Activities meaning that you're doing it centralized um so we don't really have a lot of problems in in the Clifton Board of Education on the Student Activity side um that is by far the most common error or exception we have it's almost in every single audit report it's so rare not to be there because most schools are doing this and decentralizing it and they're doing it at each location monies are being collected being dispersed they're going through secretaries at the principal's office um causes lots of issues you guys are doing it the ideal way centralized so we don't have an issue with that the only issue that we did come across is when we tested um deposits and timeliness of deposits on the athletic side so anytime you have any kind of games or events um general rule and it's just internal uh it's just it's just really a proper way of doing it is try to make the deposit twice a week um we had selected the various deposits that ran anywhere from 9 to 25 5 days after collections being deposited it's just common sense and you want to safeguard assets as well because a lot of these game collections are cash um and that that finalizes the report uh presentation uh I do want to say that um you know clearly uh your uh Administrative Office is very well-run um to have only these comments here and none of them are of a significant matter or or or rise to a level of significancy um clearly the business office has run very well um and um the the district is doing a good job on its Financial accountability uh thank you Mr Lurch are there any questions or comments from board members on Mr lurch's presentation just one comment from me Mr Smith I want to uh piggy back on what Mr Lurch was saying and commend um our business office run by our outstanding business administrator Mike USI and his assistant Eric thomasevich um they run the day-to-day operations of a $200 million budget and to receive an audit like this uh really is outstanding so thank you Mike thank you Eric and thank your staff for doing a really a Yan's job so and and making us look good so thank you much appreciated thank you uh Mr daily Mr Daly we can hear you they about that uh I just like to know if Mr uh UC or M thomasevich had any further comment on Mr lurch's report and um and how they've gone about addressing of those minor comments that were made by our auditor Mr usy um not really um attached to the agenda um which will become public there's a corrective action plan um so the board could open that up and um and and see what what I wrote about how we're going to correct these three uh minor issues yeah the reason for my question is to kind of explain that more to the public uh I've been through this many times uh the audit is fantastic uh but it's it's also Worth to hear from our administrators how they're addressing that and uh so it's more of a uh public information question than any concern that I have is in um Mr thomasevich did you want to say anything I just want to U mention that um speaking to Mike um Mike Lucy about um these three these three um findings and um recommendations um one area uh relating to theary Aid which um going forward I mean we're gonna we're going to review thoroughly um inhouse in the business office and um just making sure that not only that these um issues get corrected in the future but that the district's also maximizing the amount of Aid that we could submit to get reimbursed um you know going forward related to that one comment and yeah I can go through it there's no problem M Mr daily um to piggy back on what Eric just said on this the extraordinary Aid one um it's mainly just for everyone's sake it's mainly all private school tuition so this extraordinary Aid you get to claim students that you're spending more than $444,000 a year on so that's basically every single private school student so what happened with these when they tested 40-some um applications the six that they found that were either over or under a little bit were private school contracts it's claiming I mean we paid the private school at the correct price it's claiming it to the state of New Jersey for reimbursement um and there was just it's no excuse obviously but there was a lot going on in the spring and contracts are changing and this report is submitted in May uh during the pandemic so we're just going to have a tighter control on it and Max and as Eric said maximize as much as possible the um correcting corrective action plan for the change orders so this is strictly construction projects through the capital reserve um so they found four four projects that had didn't have change orders in by resolution that were um utilizing the allowance of the base bid in some contracts this was also during the pandemic so I'm going to review the ones that need to be approved and I'll bring it back to the um facility and finance committees and we'll get them approved by June and the athletic account we just need to enhance internal controls at the High School level where the money is collected and deposited that that's that's basically the corrective action plan okay thank you Mr usy are there any other board members who would like to comment seeing none I Mr Lurch we uh thank you very much for uh compiling this uh report for the board and uh presen to the finance committee earlier last week and now to the full board and to the public we appreciate your uh your diligence and hard work uh in doing this thank you thank you and and we certainly appreciate and love serving the Clifton Board of Education thank you thank you have a good night Mr good night everyone have a good night thank you just one thing quickly Mr President yes um we've made it a practice over the years I've been on the board to ask Mr not only to make his presentation the finance committee but the entire board and the public as a whole um we think it's highly recommended from a transparency point of view um and they do a terrific job and and and a very thorough job if if you read the report so um I just want to kind of reemphasize that at least as long as I've been here we've made a a coned policy that this is this is made before the entire board and in the public section so uh if anybody's got questions they can always send in to us the administration and we'll go from there so but thank you very much and close my comments on the audit again thank you Mr Lurch again have a good night Dr rosi you have the next item thank you uh Mr President good evening Commissioners and members of the community who are joining us um via live stream tonight uh I just want to make a a statement about the district's return to inperson instruction and uh it's a little bit lengthy but please bear with me and then I'll be happy to answer any questions from our board members uh at the conclusion so uh as I've been saying repeatedly over the last year this pandemic has taken a toll on many of us and and you know me personally the decision to reopen schools for in-person learning has been agonizing um it's an agonizing decisionmaking process um but I feel that we truly have placed the health and safety of our students staff and families first and foremost in every decision that was made that means when we didn't open up in September when we opened up in Mar in October and then when I had to shut it down in November and then people wanted me to open up in January we weren't ready I've been saying over the past several meetings that March March March was going to be the if the timing worked out was going to be the month where I thought we could potentially reopen um I know that some community members and staff members have concerns about returning to school at this time but here's what I want you to know our district adheres to cdc's State and local Health Department guidance to determine the propa proper safety measures in our schools my team my executive team meets with the Clifton health department at least bi-weekly mostly weekly as I'm sure you are aware guidance from the CDC and the Department of Health from the New Jersey Department of Health changes constantly last week after seeing a decrease in Corona virus cases in 48 out of 50 states the CDC made a big announcement that schools could safely reopen with proper safety protocols in place the protocols that they listed for the most part were protocols that we have already shown that we've been able to safely Implement when are in person in October let me be clear the decision to reopen schools has always been tied to the covid rate in our community I've said since day one we have not seen in school spread when we were open in October and November we did not see in school spread however Rising numbers in the community had brought too many cases into our schools making it unsafe causing hundreds of people to have to quarantine I've wanted to open schools all along but doing it safely and having confidence in our ability to keep schools open depended on careful timing we had to wait for the Health Data to start to Trend in the right direction and for a long enough period and it's finally starting to do that so looking specifically at Clifton we have seen a declining Trend in number of cases we've seen declining hospitalization rates and perhaps most importantly a 30% decrease in cases in schoolage children over the past month a 30% decrease I expect this decrease to continue and I'll be monitoring that data closely with the roll out of vaccinations being more streamlined and the district's health and safety measures already in place I'm confident that we can reopen School distance learning has worked well for many students but there are far too many students suffering academically and emotionally due to school closures and a lot of adults too by the way my role as superintendent is to see the needs of the entire Clifton Public School community and in doing so it often causes a divide between those who believe school should be open and those who think it's not safe I truly believe that reopening schools under a hybrid model can accommodate most of Clifton's needs I think it's the best decision in a group of really difficult decisions to make families who wish to keep their children on the remote track may continue to do so staff members who requireed medical accommodations have received them now while the perfect scenario would be to have every teacher vac V inated before reopening unfortunately that is way beyond my control I have been told that some people thought that I said I wouldn't reopen schools until all teachers were vaccinated that is not what I said that is simply not what I said at a at a public board meeting now it was certainly my goal to get teachers vaccinated the Clifton part the health department was going to help us to get our teachers to the front of the line but at the state level teachers have still not been added to the eligibility list for the vaccine we simply can't wait for everyone to be vaccinated but we can keep our staff safe by diligently adhering to our districtwide health and safety protocols these protocols include Universal masking on old school property no questions social distancing in classroom classrooms Shields at student desks daily deep cleaning and keeping windows windows open for increased ventilation and it sounds silly but it's a lot easier to keep windows open in March than it is in January and February now one of the primary tools that we will utilize to maintain everyone's health and safety and reduce the need for future shutdowns is the diligent and accurate completion of the daily health screening for parents keep your child at home should they display any possible symptoms or have any had any possible exposure to co inform the school if you plan to travel inform the school if you're waiting on a test result I can't tell you how many of the the cases that we had back in October November were due to people who got tested and were waiting for the results but still came to school so we need to take that health and safety screening daily screening very very seriously I don't want to have to open up March 8th and then close down two weeks later because the number of cases are out of control and the number of people uh staff members and students quarantining are too much to handle there's only so many teachers that we can quarantine before we have to shut down a building so I will continue to collaborate with the Clifton health Department rest assured if instances of covid-19 increase drastically in Clifton I will take Swift action just i' as I have done in the past but by remaining Vigilant working together being kind to each other in a spirit of openness and transparency we can keep our staff and students safe I'm a parent I'm a teacher and now as the superintendent I have this awesome responsibility but most of all I'm a human being who cares about others and understands that I have to make a decision fully knowing that perhaps half of our school Community perhaps half of our faculty and staff are not happy with and not comfortable with fortunately I have a supportive Board of Education and I have a great team Around Me Clifton is strong it's a diverse community that bands together despite our differences I'm hoping that we can come together despite our differences and opinion about this virus and understand that we're trying to do what's best for the Greater Community and lastly there is something that has come to my attention over the last couple days that I would be remiss if I didn't mention I talked before a little bit about timing and as you know we're holding a bond referendum in April April 20th to be exact and I have heard we have heard that some people some staff some members of the community think that the decision to reopen schools was because of this Bond referendum and they're making a connection between that that could not be farther from the truth please remember that we originally had planned this vote for last year last September all special votes in New Jersey were cancelled because of Co April 20th is our first chance to put this referendum on the ballot the timing wasn't our choice then it's not really our choice now it's not about timing it's about the needs of the district in fact the bond referendum was researched for more than a year before we set a 2020 vote dat and was is postponed till April 20th and then we still have another three years of work to make the changes happen if the bond referendum passes it's a long timeline that happens just to have covid Pandemic in the middle so anyone who has familiar with our building knows the conditions we face if you're not regularly inside our schools I invite you to learn more about them by going to our website where you will find information about the needs and the solutions that this board of education has proposed getting to the website is easy just go to our district website and click on Clifton votes I want to thank you all for your attention and I'd be happy to answer any questions from our board members are there any board members who have questions uh concerning the uh reopening of School Mr Kenova yeah I do have one um are we going to still take the the head thermometer reads in the morning when the kids line up for for School Mr Kenova yes at the very beginning we're going to but I have to be honest with you um the CDC is still not recommending it the thermometers don't always work correctly we're going to get some different ones and quite frankly I'm beginning to think that it's going to be a waste of time but we're going to do it because that's part of our reopening plan and we're going to reassess it after a few weeks and then I'm going to come back and before uh before we stop doing that I will consult with the board but I'm hoping to not do that for the rest of the school year any other board members vice president abrao uh thank you Mr Smith um super have we thought about or have you and your Administration thought about um phasing in grades so Elementary and then phasing in middle school and high school later why do I say that I ask that because if you have someone high school who all a sudden now becomes um um infectious let's say or or you know suspected of covid um then we have to try to trace if they have any siblings in elementary but at least if they if we open it just up to the elementary school level then we don't have to worry about tracing and then honestly I also believe that it may not work for all um but it it'll give um you know our high school level some sort of continued um working on computers to prepare for college or votch or whomever or whatever whatever institution they choose if they choose to go to institution um in the fall or or in the next coming years uh yes sir mrjo the it was considered it was dis discussed at length we had surveyed staff about a phased rollout but in the end the ultimate decision was that although we do believe elementary kids are more impacted through virtual instruction we still think there are far too many secondary students that really need to be in school and we didn't think it was uh appropriate not to give them that opportunity uh also um I I will be very honest with you the high school will be the most difficult school to keep open uh just because of sheer numbers it's it's why this daily health screening tool and having our community and our family and our parents and our students be completely honest and transparent with us about symptoms or about positive tests or about waiting for test is going to be critically important um thankfully we do not have to follow the guidance the guidance previously in October when we were open from the CDC was that if you had two cases in a school you had to close down the school that is no longer the case they moved away from that and I had spoken previously about that how that was you know uh really um in my mind a ridiculous uh piece of of guidance considering the fact that on any given day Clifton High School would have you know 700 students uh and two cases out of 700 is much different than two cases at one of our smallest elementary schools so when making the decision to close down it will be on a case-by Case basis in close coordination with the health department there is no set number of cases that will shut us down um it will depend on a lot of different circumstances and and really on a case-by casee basis so we we we think it's the best um scenario to open up all the schools and and to give it our best shot and I'm truly truly hoping we're able to stay open thank you and if I may just one more I I know you and I have talked about this in in the past and I know you mentioned also publicly in the past I just want to be very transparent to our um uh community members and I know some have been asking that question were curious so I just wanted you know the answer to come from you not from me or somebody else on the board um I as as a father I also think in a kind of can kind of also relate to others who are out there may not pertain to all but if a child has been struggling from the remote learning process phase till now um then they go back into in school session if they choose to or if they are if they opted that way um and they're doing better is there a way to assess that perhaps the remote learning process was the issue that was impeding on the ch uh whether on his or her academic work and if um there's a way to re-evaluate from a teacher perspective or Administration perspective um in Clif dur within the within the building um to reassess that child to make sure you know it's not that he or she did not want to learn it's he or she were unable to learn because of the the communication now that's geared more towards the elementary level yeah it's a really good question a really good point and I and I might ask Mrs kusich to weigh in after I speak on it but the we are going to be very flexible in our assessments this year because it truly is a year like no other um we cannot expect all students to be where we would expect them to be if this was a normal school year so we've changed the pacing of our curriculum to reflect what's going on and look we have incredible teachers that are going to be able to assess a student and see where they're at and what matters in third and fourth marking period always weighs more than what happens in first and second marking period I don't know if there's anything you want to add to that uh Mrs cevich I think that it's really in the hands of our teachers but at the same time our students in many cases have been doing better than we expected on our district assessments and everything has been re-evaluated for this year adjusted during this year and when we go back in person further adjustments and further considerations will take place including interventions that will be available for all students who need them this Summer as well as adjustments for how September will look and modifications to our in are pacing our instructional levels and our assessments for next school year as well okay U Mr kova uh for parents who are remote and decide they want to come in or parents who are in now and don't feel comfortable and want to pull their child and go remote um do we have flexibility there what does that process look like great question Mr kova and we'll be sending information out to all the all the parents uh our policy our board policy is that um parents can request it at the end of each marking period um so however having said that it's much easier to go from a student who was in person to go remote so any parent that had their child in person and wants to keep their kid remote that's an easy switch that's an email to the principal and it's a done deal little more complicated depending on the School depending on the classroom when a student wants to return from remote to inperson that will we will be following our policy on that we'll be making requests at the end of each marking period so we had some parents in the beginning of the year at the end of first marking period that requested they will have the first opportunity to come back and then so on and so forth the the issue will be the amount of students that are already in the class we can't go over a certain amount because we want to make sure we keep that six feet social distancing um but we will do our best to accommodate all parents wishes um it it may it may be that we can't get you in person in the class that your child has been all year would you consider another classroom would you consider another school so and I I don't want to you know we we don't want to do that to people we don't want to do that to a child and disrupt their learning but in some instances it may be the only option if there's already a class with 15 students in it and no room for an additional student that might be the only option vice president abrao sorry just to piggyback on commissioner kenova's um question um because I actually forgot to ask that one but we did so the administration and the district um took a survey of parents at the beginning of the year correct now okay so also piggy backing on Miss Cage's comment in terms of numbers have gotten better if I'm not Mis quing numbers have gotten better via remote learning than in class and we've seen better numbers somewhat um let Miss SCH if I misquoted I apologize um are we going to do another survey one more time if parents do change their mind so this way we have a better idea of what our classrooms look like or will be there will be will there be a running list um of how many are going to be in class in each class or principles be doing that or do they have that already or are they updated what thank you good question one of the reasons why I made the announcement this week is because I wanted to give uh our staff and our Administration time to prepare for March 8th so one of the things that all of the principls are doing uh depending on the size of their school the princip are making the phone calls but we're going to confirm with every single parent what their choice is and if they want to keep what they had or if they want to change so we then within the next two weeks we'll know if we have any additional open slots to give to uh to students who may want to return in person I'm not sure if that if that answered your question I think that's what you were asking right yeah so that's what we're going to that's what we're going to do CU remember that survey was taken last summer and you know a lot of things have changed but we will follow our policy those wishing to return in person it's got to be you know in writing it's got to be uh gen wrs at the end of each marking period the requests have to be in yeah and we'll remind parents of what that that policy is um Mr aad you had a question yeah uh just one um two two questions actually uh one question is I know the Clifton health department has uh the co vaccination set up on the high school campus you know if the high school students uh do come back to the building how does that work out with you know basically just too many people uh on the in in the on the campus good good question Mr aad the reason why we we chose and we worked with the Clifton Health Department to do it on Wednesdays is because Wednesdays still going to be a virtual day as long as we have the hybrid schedule um so it won't it won't conflict at all with the exception of there will be one Thursday um coming up in March because of a snowstorm we had last month people got their first dose and a month later they have to get their second dose so the clinic was held on a Thursday and we'll probably just probably gonna ask the high school students to be virtual that day I'll I'll work with Mr doctor on what the plan is for that and then I think uh in speaking to uh Mr beagle uh Clifton's Health officer when the number of vaccines uh increase the availability of vaccines I think they are going to try to add a Saturday so then that also won't conflict with our school schedule thank you uh my second question is um safety security wise um I know we're going to be having windows open are the classroom doors going to be open uh throughout all the schools I only say that because you know God forbid if you know an intruder or someone comes into the building that's not supposed to do we have a secure plan or an idea what you know with a lockdown or you know you know any basically event that occurs that we can basically have implemented and remain also cautious with covid yeah M Mr w we definitely have plans in place I'd Rather discuss those in executive so as to not uh discuss them in public but yes we do have plans in place for all types of scenarios and when we go into executive later I'll be happy to talk a little more about that Mr Canova um for child care services are the boys and girls club goingon to operate inside the schools as they were and are they now taking students at the Boys and Girls Club another good question Mr Kenova in my last conversation with um Mr Foster uh uh from the Boys and Girls Club he is pretty confident that they're going to get the St up and running by March 8th he could not give me um a final answer yet but he was hoping to he he will let me know and he will let the community know as soon as possible it's just a matter of him getting his staff back and getting enough people to run the locations he was pretty confident that he could do it but he didn't want to make any promises any other questions from board members Mr rad sorry final question uh Dr Rober toi once as many as you want once our students return in person uh not just for educational purposes our club activities and you know uh I know Sports have been going on but like Club activities and other uh uh activities in our district is that also resuming or is that staying on the virtual aspect a lot of them have been working well virtually so um I don't want to say for sure that they'll all be going back in person the ones that can certainly will the ones that want to remain virtual certainly will but they'll certain be certainly be allowed to do more activities than they than they were doing previously um and listen I'm I'm hoping within a couple months there's more people vaccinated and and things can start to open up even more and then hopefully by this summer in September I don't know I just we keep saying it we've been saying it over and over again we want to get back to that some kind of sense of normaly and uh we don't know when that'll be but there is light at the end of the tunnel and uh this is a big big huge first step for our district and for our community Dr roberi just to uh to restate it again um with the reopening of schools this will continue to be on a um hybrid um setup um and that would be until till further notice yes sir yes Mr Smith that's absolutely right it'll be a hybrid schedule exactly as it was in October and November um as conditions change uh that may change eventually but I would say for the foreseeable future that hybrid schedule will remain very good I just wanted to clarify that to the public vice president jao thank you president Smith um superintendent reperi so let's say School keeps going till April 20th right what we said for the special election yeah we do have a spring break uh last week in March okay but what does that look like in terms of the April 20 um day between between schools I know end at 1 o'clock 1:30 to 8 would be the election what would buses look like and any after school programs that would be and plus I that's a great I don't know if you read my mind or or what but that is on my agenda to bring up during new business tonight um I have a few options in mind but I wanted the board's input on what we should do so if you don't mind if if we could do that during new business tonight we may need to revise the district calendar thank you sir thank you all right any other questions for the superintendent okay thank you very thank you Mr Smith okay uh next we have a board committee reports [Music] um okay we'll start with the first one on the list uh pay County School boards asso iation Mr Casper is that you or is that Miss um yeah I put one in not realizing there was another one there Mr uh Smith uh Miss Mrs bassford is our delegate oh I'm sorry miss bassford you want to read those minutes uh yes the ones I submitted were rather lengthy so I'll shorten them down uh the county school boards Association met on February 8th um we a meeting was called order by myself I introduced my board my my board Kathy Kazan Wayne Charles carabello Bloomingdales Nancy Schwartz Pompton Lake she is the delegate to the board of directors Joe Kover he's the alternate delegate to the board of directors uh um Daniel Sinclair he is the immediate past president um we talked he talked about um the there's going to be new slate of officers at St County school um sorry New Jersey school boards Association um we have a slate of officers for president is Irene lafab if everybody recognizes that name she's the um 2020 board member of the year uh for finance Tamisha Smith uh for County activities Bruce young for legislative uh Karen cord U calino um if anybody wants to run from the floor they have to submit by March 31st at 5:00 pm have they need at least uh 10 members to sign from the state from five different boards and submit the petition to Dr fard um he gave a um a a board of directors report there was a lot on this so I'm going to try to condense it as much as I can there's a new series out please look in your email with the eye on the future as districts monitor student mental health it's a very comprehensive report we have a new person that's doing the steam uh with the Army partnership um they're working on uh Strategic Learning Gap um they're doing a partnership um he's doing a another task force on with New Jersey stakeholders and they are having a virtual new board member weekend um in in Le of the onsite one and uh there's going to be a lot of training so look out for that um P um Dan Sinclair gave the nominations for the pay County School boards Association the president vice president first vice president and second Vice President are up this year our terms are over um both myself and Mrs Kazan uh have reached two terms and so has Mr um um carabello so all three positions are opened um petitions are due by April 30th contact Patricia ree if you're interested email her Frank Casper gave his report on the unsung hero event uh the event is going to be uh a virtual event uh we're going to be asking one senior from each district to be um to be nominated the superintendent of the district gets to nominate that student um it's going to be um nominations to do on the 19th to Dr Robi please look for that email um out there for the students um the we also discussed briefly uh students getting a gift certificate and I just lost my screen um hold on there we go uh each student getting a gift certificate as a gift from the county Association uh from each School of District um Chris Jones gave a very detailed um legislative update um also Tamisha Smith is asking Bas and she sits on the finance committee she's asking for you to keep data on the chapter 44 contributions that are being made because uh supposedly there's um some talk down in the state house that Steve Sweeney is going to be looking at the burden on the districts so if you can keep a sep separate report on that you may be called by the state to find out what the nutshell is on on the district's burden because there's they're talk about putting some kind of relief out there so that is um um something really good I did include in the report some updates on some of the legislative stuff going on in the district um when um when the subresolution if you want to if you want to get a resolution for the delegates assembly um Kathy hel talked about um superintendent evaluation that it's going to be starting soon it usually starts somewhere in the uh area of February to March um so uh Dr do that year sorry dude that was making a joke you gotta do it uh because it will be held against with New Jersey qack um but um she also said for the board members to start talking about it she also talked about something very interesting that some boards have a preconference evaluation with the superintendent and executive session to see what we're looking for to evaluate you on so you can fill out your paperwork a little easier and that she said if you had any questions to contact her that she would be gladly sit in on something as that as well um the next meeting is the 15th of uh March at um it's going to be virtual everything's virtual right now at school boards any questions that was it thank you right Miss bassford if you would do um policy Miss bassford you're on mute Miss bford you're still on mute I apologize it's a habit I with work we constantly have to mute ourselves um the policy committee met on February 9th at 6:18 uh p.m.

[ __ ] mark okay i have 7 29 i'm just going to clean my glasses it should take approximately 30 seconds and then we should be able to start i'm bernie i don't see bernie yeah i don't see burning either i just sent him a text joe are you able to see um i see one two three four five six seven board members i don't see libro or heather do you i know i do not sure if they may be having i had some trouble getting in and i'm still having some connectivity issues all right i'll hang them back and forth good evening everyone there he is [Music] okay i just texted leewoo and heather let me see if i hear back from either of them otherwise we will start i hear bernie yes hello the melodious turns of the tones of bernie's voice yes oh there's heather okay well i haven't heard back from libroo but it is 7 30.

our mission statement here at synagrove is we develop knowledgeable confident and responsible citizens through inspirational and innovative learning opportunities this evening our pledge of allegiance will be led by mr hubbard all rise i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you mr hubbard i do need to announce that we will be reconvening our executive session after this board meeting our next order of business is adoption of the agenda do i have any motions mr president i move that we adopt the agenda thank you mr daniels do i have a second second thank you mr alexander all those in favor say aye aye all those opposed motion passes 5-0 our next order of business is uh one of the fun things we get to do here and it is recognition of uh outstanding accomplished accomplishments uh by in this time student and staff member so at this time i'll turn it over to mr daniels thank you mr russell carson if we ask you to just oh well give me a timeout here man coach you got two left all right how many of those you got on let's come stand up front but we like that one the title of mr football is a huge achievement for an athlete it signifies the strength determination and skill indiana football has to offer it's also a major point of pride for a high school its football program in the community carson steele is the first center grove high school player to achieve this honor this is a major award presented to a special individual which could not have been happened or been attained without a strong team and foundation the 2020 football season more than any other football season came with extreme challenges and uncertainties of the coveted pandemic it was a joy to watch carson and his teammates persevere week by week with an undefeated season and eventual state championship sometimes not knowing if the next game was even going to occur anyone who knows carson knows he's always been a gentle giant off the field while some may while some may allow strength and talent to go to their heads carson has remained humble and kept working harder he's fought through injuries to come back and have an exemplary senior season he exemplifies sportsmanship lives for teamwork and loves the game of football the board would like to formally congratulate carson steele on his mr football award and wish him the very best in his future as he continues with his education and football career in muncie indiana at ball state university carson on behalf of the board and center grove school corporation we have a token of our appreciation [Applause] since middle school i've only known him to have a short haircut once hey carson so obviously the hair is working hey carson what are your plans for next year very cool okay our next order of business is a recognition of uh coach moore for coach of the year if you'll step forward coach moore been a long time coming but let me get rid of this center grove high school's 2020 football team will long be remembered at not just one of the best teams in school history but the best team in the state of indiana under the direction of head coach eric moore the trojans won their third football state title this season capping off a 14-0 undefeated season with a win over westfield in the class 6a championship game at lucas oil stadium center grove finished number one in the state polls and in the top 15 in the national polls this season is one of a long list of successes for coach moore it concludes 200 wins as head coach at center grove 15 sectional wins 14 regional wins seven mig championships six semi-states three state runner-ups three state championships two undefeated seasons and one mr football carson steele and won national coach of the year honor coach moore was named the 2020 all-american bowl coach for his exceptional coaching abilities and leadership skills the honor is given to a high school coach to acknowledge his role as a positive influence on young americans on and off the field so congratulations coach we look forward to many many more seasons [Applause] okay congratulations coach a few and carson could hang around just for a few minutes uh for a first action item or so i think you might enjoy it thank you both for being here this year congratulations to both of you very fun to watch on the field there looking forward to it i've been extremely happy for carson i was almost a little bit emotional today [Laughter] and i can tell you from my time era here at center grove and how football was to what it is now has been just wonderful to watch the differences in the growth our next item is public comments which we have none and so we'll move on to consent items are there any questions or comments not hearing any do i have a motion mr president mr president i move we approve the consent agenda as presented thank you mr alexander do i have a second thank you mrs counts all those in favor say aye aye all those opposed consent items passes five to zero thank you now we move down to action items our first one is the second reading of resolution naming the high school track that's dr long i believe that is correct yeah that's it i can't think of anything else i don't know what thank you mr russell um tonight we're presenting the second reading of our recommendation for naming the high school track the carol s toomey track and field facility as required by board policy the name for the high school track is being presented for the second and final reading and mrs conrad was kind enough to give you a rendition of what that would look like we're going to resurface the track beginning the first week of june and as soon as we have that done we'll have that painted on there and then we'll schedule a time for a formal ceremony for the under the official unveiling of it so tonight we're recommending approval of of this resolution thank you dr long do i have any questions or comments this is my approval thing yeah can you take it okay okay hearing none do i have a motion mr president i move that we approve the resolution naming the high school track carol s toomey track and field facility thank you mr alexander do i have a second second thank you mr hubbard so uh all those in favor say aye aye all those opposed motion passes 5-0 thank you thank you congratulations congratulation [Applause] we'd like you to come up here we have a few other things and coach moore there's plenty of room for other state's titles to be put on no pressure mr congratulations and also thank you so much um that do not expire you can bring somebody you're ready now okay our next order of business is the first reading of proposed policy revisions arkanov thank you um just kind of review that and pass it on yeah thank you very much um as required by board policy the following policies are being presented for first reading this evening and there's no action required this evening if you have any questions those policies are there listed in the summary sheets and we can address any questions you might have this evening if you've had since you've had kind of the opportunity to review those policies there's a lot there sorry there's a lot there uh to review this year um we're a little behind plus with covid there's some additional um additional ones as well so a lot to absorb this time around but if there's any questions that myself or anyone else on the team can can take we'd be happy to do that thank you dr arkanov we we don't need to go no unless there's questions just yeah so any comments or questions so the next the next step will be a we'll bring it back next month for approval second reading and approval um just a reminder if there are changes next month then we have to bring that one it back again so okay thank you okay our next item is approved student transfer online application dates dr arkanov thank you we are going to have sorry we're going to have dr long present this for you so i'll just turn this over to him thank you students who wish to transfer into a center grove school from another school district an inter-district transfer or transfer to a school in which they're not assigned within the center grove schools an intra-district transfer must complete an online application links to the those applications are posted on the home pages of the center grove community school corporation website as well as the school website during the time periods listed below so the intra-district transfer application time period is from sunday april 4th starting at 6 00 p.m to friday april 9th to at 11 59 p.m any center grove student who wishes to transfer from their assigned schools may submit an intra-district transfer application the inter district transfer applications or people from out of district transferring in that window is open from sunday april 18th at 6 pm through monday may 3rd at 11 59 p.m students who do not reside within the center grove's boundaries may submit an inter-district transfer application to request to attend to center grove school the board is required to to approve these dates and for us to publish them online and then also to submit them to the department of education so we're asking the board to approve those dates those times and dates they're um they're uh um they're they they they're the same dates that we had last year this um they just kind of rolled them over to this year this year though we have to have the board approve them and and so that's why we're here tonight this is one of those standard operating procedures we'll do yearly now it is right yeah thank you dr long any questions for dr long seen there's no questions do i have a motion mr president i move that we approve the inner district in that's inter district and intra district student transfer application dates as presented thank you mr alexander do i have a second thank you mrs counts all those in favor say aye all right all those opposed motion passes 5-0 thank you thank you our next order of business is to accept bids for pleasant grove edition renovation project is that dr long it is yes if it is again thank you tonight we're asking the board to approve the the bids from uh for the renovation of pleasant grove the phase one part uh mr jim goalie from aecom hunt is here with us tonight and i know you guys like when he's here so you can ask him all the hard questions we were fortunate we had four bid packets we had 19 bids all together for those four bid packets felt really good about them they came in really just under our what our budget was so we're recommending the board approved bid packet one for general trades and the site work to alderson commercial group in the amount of one million eight hundred and thirty seven thousand one hundred twenty four dollars bid packet number two for roofing to foster contracting in the amount of sixty four thousand dollars bid packet number three mechanical plumbing and fire suppression to north mechanical contracting uh and services in the amount of six hundred seventy one thousand one hundred and seventy one dollars and bid packet number four electrical and technology to cmr electric in the amount of four hundred twenty eight thousand five hundred the total amount of the cost of phase one of the renovation is three million seven hundred ninety five dollars so the board or the bid tabulation was attached to this and uh in in the agenda we recommend that uh the board approve these and uh we'll get started as soon as we can thank you dr long any questions for dr long mr goalie i appreciate you coming and tonight i don't have any questions for you come on mr alexander when are you gonna be done jim doing something right i was gonna let it go but you know bill go to me into it peer pressure in all seriousness do you have a timeline for the project get started date for the project yeah we're shooting um here in march okay as soon as the snow melts on time and under budget is that all you asked me for i didn't i wasn't going to go there yet oh i will on time and under budget you bet thank you uh this is not something we have to prove yeah here we go again do i have a motion mr president i move that we accept the bids for pleasant grove elementary edition slash renovation project thank you mr alexander do i have a second i'll second thank you mr daniels all those in favor say aye aye all those opposed motion passes 5-0 thank you thank you that is the end of our action items this evening does any board member have any comments they need to make i have none tonight mr russell okay mr edward mr alexander uh not none tonight okay mrs counts okay thank you at this time we would like to take a moment we unfortunately lost one of our great staff members unexpectedly and we just thought it would be right to do a moment of silence here so for you to all however you feel to do bow your heads be in thought thank you everyone mr milliken will be sorely missed seeing as there's no other announcements adjournment thank you second second third we are adjourned

save powered great look there for fisher just gotta gotta capitalize on those if you're the spartans premium today miniature captains worse than terzi trying to be a name page two absolutely talented athletes and now arnold entering the zone for east long meadow kun it's flipped behind the net dobeck looking in front not sure what happened there and now o'brien spartans trying to keep it in the zone unfortunately it leaves it and now genevieve's one on two he's got room to shoot and a good shot block by luke haynes the lucan's not afraid to lay his body online for the team that's something you gotta admire phenomenal athlete and wrap around by terzi wouldn't go trying to pull a little play out of luke haynes book and what a play made by dom terzi to keep the zone and prevent a breakout free slang meadow just an all-around great hockey player now luke haynes trying to make his way past connor and now liu kane shot on goal gloves saved pollard that somehow is fleet free and arnold bombed from the point blue canes trying to spin one a lot of activity in front and luke haynes is buried that's got to be a call [Music] late hit there and john pollard and liu kane's former rifles teammates exchanging some hugs there good to see obviously luke wouldn't do that to his former goaltender and i believe a falcon's got to be going here if you ask me yeah no we're going to stay even strength hockey after a late hit don't agree with that no call but spawn's done a good job of limiting uh talking shots this period just need some of their own if i remember correctly yeah you said 17 shots after the first they're only at 21 now so hopefully we can uh continue the upward trend now kenny la flash he's beat to the puck samani giving chase now we'll flash the other way spartans walking in puck spurts out garvey hannah the shot oh my gosh that would have been unbelievable kyle garvey hannah unable to cash in there now up to the point kenny lafish dropping it back down fischer in front looking for garvey hannah garvian with two big opportunities out front got to keep the sticks on the ice that's where you find your uh your best opportunities and coach trango trying to fire his guys up over on the bench as well as coach der franco the other assistant coach noel walks in shot blocker save sherwood and another puck in front cology trying to clear the mess and now tassoneri fans at that loose puck puck comes up halic a shot wide and another shot from noel over the net noel the lone goal scorer just a couple minutes into this one well uh referees can't stay out of the way today devon they've been a bunch of players i agree with you it's kind of funny to see spartans definitely need to attack the of the ice here they've uh they've gotten the shots on the outside but their best chances come right in front of the net four 35 to go teddy kuhn finding braden dobeck off the boards and now haynes chasing genovese go back closing off wish a bummer they kind of do a little joyride together dobeck wish obama going at it looks like we're going to get a pounding maybe they're offsides nope delayed offside on whistleblower he has some words for braden i wasn't sure if you were going to get an interference there but must've just gotten tangled up these falcons definitely a little overly physical this game we've seen a few punches thrown that they might have gotten away with but here we are you know what spartan's probably done the same thing we just haven't exactly seen it it's a fair point let's not be impartial and now travis arnold walking in he's closed off by worse he throws one in front good play made by arnold to get around and look for some beyond doorstep for now position and jetties will walk in he's been saving everything today his city percentage would put him in the hockey hall of fame and jersey swatted at by noelle he short side loose puck still loose and finally out of the dangerous area garvey hannah's slashed broken yeah but oh wow that almost skirted right in there and arnold will just clear the zone it gets to powered so there will be no icing because it counts to the shot on goal too devin we'll take it you know what we will we absolutely will and now walking in shot her pass rather genevieves couldn't receive that one and now teddy kun a potential two on one for the sparta price teddy kun great defensive play by peter wurst to negate the opportunity it would have been a two on one but peter worse great play and there was also another falcon on the back check that was able to close off haynes from doing anything or being any threat now haynes didn't know was coming and entire shot skips by pollard wide score still one nothing at olympia ice center in favor of the falcons on the david noel goal under two minutes to go shots are 24-9 in favor of the falcons cho be able to keep the zone third separating the player yes yes first came jack and then liam and now uh chad and puck goes up caught by pollard we'll have a whistle minute 24 to go period two i don't mean to sound like a broken record here devon but spartans huge offensive face off here we need to have it stay tuned for our second intermission report as long as we're not doing any connection issues again we will have one this time and shot on goal by nero ties the game that one slips through pollard connor into a loving it to our left and we love to see the meadows uniting alec nero his fourth of the season have a day for the freshman devin i did i did call out uh luke haynes but your pick now alec nero was able to uh scroll into the spartans here so alex nero evens the game at one john pollard lets one slip through it's a tough play i mean he's right close yeah fire the right shot yep last minute 19 is gonna be telling who had the momentum going into the third here and we're all evened up i think first team especially like the falcons here uh 60 seconds in period two now taken down derek grout that one slips wide pass in front and somani fans almost a breakaway for the spartans but they weren't even expecting the samani blunder there good job getting it out there vicoon now g gobek kicks it in delayed offside spartans trying to get some fresh legs 22 seconds to go it's flipped up and caught by noel he's run into by kuhn david noel soon comes away we're gonna have a two on two the other way only ten seconds here left though and a good play by derek grout there and that may be the end of our period here kenny laflesche and nero ties up and we will go to the uh second intermission the score 1-1 well connor here we are score 1-1 shots are 26-11 in favor of the falcons they've been pretty much in control connor rintul happy to have you join the intermission report how you doing how you feeling you know i'm really liking this game so far you always play with some energy but they got a third period in them i feel it all right you heard it from rental final score projection 3-1 spartans is what we have from him but connor pretty interesting what we've seen thus far the first period all falcons this one a little more even what do the spartans need to do to pull off an upset here at olympia eye center they got to keep firing the pucks on net devin um you saw i mean it just takes one little thing flick on that open up the game um no matter how many chances the fans are going to get spartans need a few more yeah and you know alec nero who's been their goal scoring he's got four goals for them this season um he's been a key piece but luke haynes has got to get going he's the one that's gonna put the spartans on his back and you know another great prolific score for the team um if they want a chance to win in the top line of dobeck uh haynes is going to have to cash in a few times and i'd like to say cj koloji he's had a physical game you know he can fire one on that we've seen him at the crossbar who knows on senior night might get a little puck luck but any other keys to the game here connor going forward i think just as you mentioned with cj closure keeping a physical back end his physicality stopping a few good rushes by the falcons um able to stymie those and even turn them into uh spartans chances and i would be remiss if i did not mention colin sherwood 25 saves on 26 shots face and he's had a few stone cold saves i wish we had some highlights to show you but you know think back stopping dom terzee in tight sam raco all alone you know they've had a phenomenal game but these falcons players to watch out for in the third period absolutely dom terzi he's due for one countless chances in the past two contests against the spartans so i wouldn't be surprised uh if he gets a few pucks on net but also david noel he's got one early and you know also another great score i wouldn't be surprised if he cashes in but anyone on minuteshark to look out for in the third period i mean i think you covered i think it's just having to be don terzy limiting that speed on the back end for the spartans is going to be huge um he's been able to create a lot of chances for him and sam raico and they've been together on the ice yeah well you know colin sherwood the transfer from williston smart starter all season has been i would say the better of the goaltenders but john pollard stepping up into big shoes and he's got 10 saves on 11 shots that he's faced thus far and he's been playing some pretty good hockey so both two good goaltenders i think it's going to be who's the next to break um we got a great third period definitely stay tuned final thoughts connor um i think it's just going to be interesting to see how that called back goal is going to either play in the favor of the spartans or the detriment of the falcons yeah well we're excited for a third period and if you can't get enough of this physical old-school rivalry hockey we've got another one on saturday so four more periods coming your way but right now thursday night hockey in western mass we got 15 more minutes between the spartans and falcons to hash out uh their third contest of for this season we're looking forward to it stay tuned live on lcat we're looking forward to spending the third period with you my you can you hear me we have to maintain our sides continuity is huge all right continuity's huge let's get it started thursday night rivalry in western massachusetts comes down to the final 15 minutes here at olympia eye center devin dovak alongside connor burks spartans and falcons knotted up at one falcons dominating in the shot department 26-11 but colin sherwood has answered 25 of the 26 shots he's faced 23 in a row i believe devon john pollard on the other end has also played well 10 of 11 he's faced i don't know if gobek was like looking there but anyways puck dumped in we got some clean ice and period three underway genovese lifts one way high and over the net now cun trying to make a play worse keeping the zone finding genevieve's rebound and cashing in tyler genovese on the rebound 18 seconds into period three falcons back up by one that's just what you call a juicy rebound devin it's right out there in front minnetonka was able to finish huge goal for the falcons there to get ahead early let's hope spartans can nothing respond but a great play by peter wurst to create it make something happen and it got on goal and a juicy rebound for genevieve's and rest his history falcons up 2-1 and they're up to 28 shots got to win these one-on-one puck battles evan absolutely jersey in a battle with calogy then the trucks had their way all game and we sparred they're not going to be able to win nello barnes did have a good second period as opposed to that ugly first period where they only cracked once sure with their backbone absolutely and now kaloji trying to find haynes and now haynes laflesh haines again lou kanes will enter the zone he's kind of knocked over by whishall bomber [Music] and now haynes trying to make a play dobek getting involved puck spurts out cj calogy wrist shot blocked now david noel flying in kenny will flush with a big defensive play on the back check and we'll stop the odd man rush there great play by kendrick and flesh noel is able to squeak by but allow the puck 13 21 to go period three spartans trail by a goal [Music] noel trying to play for wish obama that one will go the length of the ice and we'll come back and do it in the miniature again just was not able to connect there tough tough play for the falcons david noel of course had the first goal what a short side goal by david noel able to cash in right over the shoulder of the goaltender hit me with your best shot and travis arnold a bomb from the point pollard steers it up and out of play so i got the protective net back there 1307 to go in period three sherwood on the draw puck comes back to arnold he spins it too much for fisher to handle spartan's definitely got to go in the next few minutes here uh they cannot leave it to the last few minutes and then they have to pull the goaltender yeah minichog has controlled as far as possession time right you can't let this potent uh falcons offense have a wide open net shoot on and now fischer turns it over sam raco trying to make something happen he glides in back wrap around on the backhand save made and wish obama taken down i believe that was sherwood who did that and he's not happy with him maybe arnold arnold's gonna go the box arnold i'm upset with the call not verbally but just you can see the look on the face you know he wasn't happy with that call i'm sure he knows it was a penalty it just wasn't you know he knew it was a penalty but he's not happy that it happened that way and now puck spurts out worse unselfish play looking for noel who rips one over the net now if i had a dollar for every time jersey took that big turn just around inside the blue line i'd be a rich man every time we just said his name tonight seems like he's all over the place duquette gets one on sherwood and now peter worse he's got space to shoot that one's redirected finds its way in the back of the net what a hand-eye coordination play made by genevieve's holy cow that was incredible i gotta hand it to him although there is some discussion here between among the referees they're just taking the puck all right unless it was a high stick but i don't think it was nope the goal is allowed so on the power play minute jog cashes in and makes it 3-1 must have been a milestone there for genevieve's jersey and dobeck on the draw [Applause] now duquette working on kyung jackson duquette walking in with speed maneuvers by la flesh let me tell you devin these guys from mini chalk are fast yeah these guys can fly and that one dangerous bounce in front makes it hard for the spartans to make a lot of passes when all the lanes are being cut off almost immediately go dobeck fires one on pollard and now trying to make something happen spin move from dobeck he's cross-checked down by worse [Music] and now calogi trying to close off genevieve's who's got two now kaloji leading the attack two on two he's got dobeck with him he fires one pad save made just a second spartan shot this period devin and duquette gets kind of closed off there another shot wide rebound off the pad a bomb from noely scores david noel his second of the game and i saw that one coming that was a record of him there just you know clean lane [Music] it's tough and uh even for any goaltender i don't know if toga rask would have made that safe three goals in four minutes and 15 seconds for the falcons and my final score prediction was 4-1 just saying ask coach rita i told him i said the final score is 4-1 falcons and you heard it i did i i gotta hand it to you so you know i mean that's you know i do my research you know what yeah i gotta hand it to you but i think it's fine to get back in here definitely shots 33-14 i mean i'm not saying they're coming back but i think that they need some momentum coming into the next game on saturday i think you can't come in end this game defeated and try and walk in on saturday and beat these guys these guys know how to play momentum reid called the timeout to gather the troops in hopes of mounting a comeback year against falcons he's probably gonna blame me for the predict for the score listen you can't you can't blame the messenger right you simply you're just delivering the score from uh i don't know off the dome that's exactly nothing personal it's just that's what the score is going to be all right you know it's just what's going to happen yes you're not here to now fischer trying to create a play great back check by the falcons and now nero delayed offside spartans forced to regroup oh noel moves by fisher noelle's got some great hands devin let me tell you the best few times i've seen on the puck he's been able to get around a few guys just by uh dangling around now wish a bomber nero and fisher rifles one into the bench i don't think that was personal i think he's just you know hoping he could uh play it off the boards don't know let me tell you the menthol defense has put on a show tonight keeping the spartans out of the zone limiting the zone time to almost less than 15 seconds every time they're in and now duquette maneuvers back to the flash wow that just seems too easy devin and worst fires one skitters by the goal and it's a hand pass yeah definitely a hand pass on somani he was volleyball spike in that thing i think it'll be outside the zone yep i think reed just looking for clarification there got stuff from the official coach reed cracks me up you know what formerly a uh a girl's lacrosse coach in field hockey i think he's still coaches feel honest i believe so worse looking for geneves in front they can't connect with each other now haynes tied up some dick action there yeah a lot of stick holding and now terzi gliding in and he finds duquette what a save sherwood but on the rebound duquette 5-1 falcons and we're just 5 38 into period number three falcons getting those quality chances down there they're not answering the call midge just looked phenomenal in this period so far i think that may be too many guys i i'm not too familiar but seems to clear it off so duquette cashes in or maybe terzi i don't know one of the two i have to get a replay on that and go back to new york there you go and now turnover in a row firing one on powered pad save and now derrick route the other way he's got noel on the odd man rush derek grou walking in shot wide keeping the zone and now out to the point now here's my analysis devin spartans are unable to win these one-on-one pack battles so they're uh overextending and leaving that weak side open for a lot of those miniature goals so far absolutely as we see grout and o'brien exchange big hits haynes trying to make a move got caught in fishers gates now noel touching it derek groud a one-on-one with arnold he fires short side and sherwood gloves it down 38 shots for the falcons well i know i wasn't here devon but was this a similar trend in the last game was a lot of shots for the falcons or the spartans able to limit i believe it was like 30-15 final shot tally yep spartans need to cash in and just haven't been able to so far other than an arrow shot and now payne's that has to be offside and they don't rule it offside i think he gave him the benefit of the doubt there go back making a play and that one looking for kyung kun's still looking for his first high school goal i believe he got one robbed from him last year it should have counted they didn't count it [Music] coach reid not pleased with something i have no new data for you just typically in the life well that was that was your chance there to having uh falcons were mid-change and just unable to connect with each other off the boards now hitchhike trying to make something happen shot on goal by tas and eric gloves save sherwood sure let's just i know i know the stat sheets has five goals but they he couldn't have stopped either the no no l goals yeah um and then there was two goals from genevieve's a rebound two rebounds i think no we gotta throw the deflection there yeah oh the deflection can't stop no that's rebound maybe you can control it but it's difficult if you're the spartans d you cannot you cannot let the uh let the pucks get right in front on that there that's when the recipe for disaster fisher trying to poke it to himself sherwood clearing the zone [Applause] now in a row yeah you can't you can't teach that speed from dom terzi uh he's he's different you cannot teach that see he's just he's skating around everybody now i'd hate to see that guy out on a heritage pond that was good connor thank you thank you obviously wearing our masks i could take him i could take him all right i could take him on dry land i could take him baron you name it i'll take it yeah and i'm the next patrick kane huh no no no i would like they don't want i'm the pond i'm kind of different like if we're playing three bar you better yeah i would i would keep your money in your pocket because i'm kind of like that i don't know i guess you'll have to uh come on down sometime and we'll uh give it a shot it's kind of a hustle i got going uh you know what i'm willing to partake how do you think i paid for the gas to get here kind of um i would assume buy your hot table job hot table panini that's right opening up more and more locations by the day i believe they're up to seven and i think they got eight and nine pending something like that hot table panini enjoy a free panini as we close in them six minutes to go it seems just uh i don't know about you but it seems to me that physical play has kind of almost seized here in the third year as the game gets a little more cracked open and walking in now terzi trying to make a move don't know how he didn't net that one still looking for his first tonight or he might have had the duke go we're not sure one of the two did now haynes trying to make something happen he's caved in by o'connor and now a dump in that will go for an icing with 5 24 to go falcons up to 41 shots on goal i mean you're talking uh just over a shot a minute i'd say uh yep i think we're just about there yeah just under but and sherwood wins the draw he's been pretty good on the draw he hasn't been center very much but he's winning the face-offs calogy from the point sends it down for nero in front nobody home that was a great great luck there but just unable to capitalize derek grout has wheels let me tell you i know that man can move it like his leg just moved fast he i feel like he takes so many more strides than anyone else and he just flies seems to bat a little with a kendrick there breeland juicy rebound sure we're trying to clear it out of harm's way now wishel bomber and in front now rico trying to get something on net and sherwood forced to make save number 40.

[Music] so [Music] [Applause] [Music] so [Music] so [Applause] [Music] it's hockey night in western massachusetts devin dobeck alongside connor burke excited for round three of east long meadow versus a week ago we're excited for a good one glad to be here devin i'm excited to see the spartans match up against the nintendogs for the third time hopefully uh they can build off the momentum they have last time uh hopefully we can pull out a w as teddy kun gives chase on the four check duquette trying to move past him he's involved in a scrum now stepping in la flesh plays it up the boards now behind the net haynes coming to help and puck is collected by genevieve's he flips it up looking for terzi player to watch for sure coming in here tonight he puts it in front to duquette nothing doing that's gonna be a uh crucial thing for as far as this this game is definitely keeping the puck out of their own zone they've uh had a lot of time spent in their zone across most of their games this year and i think it was actually a theme the last time against minnetonka where they were able to keep the fourth check out they score some goals giving traces chases derek grout and now chris sherwood playing it out of the zone for the spartans manitoba still without drew van zant with a knee fracture arguably one of their top few players keep missing for them and might be the reason for this watch is definitely going to be lou kane's on that first line he's an offensive catalyst absolutely connor and alec nero as well the spartans leading scorer with three uh on the ice at center right now definitely another player to watch for east long meadow and shot in a row i believe got a stick on it it's knocked down and now shot goes on goal pad save sherwood aiden fisher crunched into the boards and they fire another shot on sherwood he makes another easy save and steers it out of harm's way we'll hold on to that one the spartan's definitely gonna have to make a uh a goal of uh trying to keep the puck out of them after they're out of their end for that long that that when the puck is in your end for more than 30 seconds that things start to happen jersey wins the draw and shot on goal goes wide from aiden vreeland now david well keeping the zone for offense on the top unit and now duquette gets his pocket pick terzi trying to keep the zone now the other way luke haynes luke haynes plays it for himself around the net mouth terzi picks his pocket and he tries to play it but unfortunately genevieve's not on the same page and that one will go for an icing might we mention also senior night for east long meadows cj calogia and kun the honorees for the spartans two seniors cj the captain and a key piece of the spartan success the past few years cj's definitely been an anchor on that background absolutely in the past few years absolutely and sean goal from greelyn is deflected and goes up shots are three-nothing falcons early here with 12 and a half to go period one now kuhn trying to find kane vreeland trying to track it down that one gets all the way to pollard now i hear mr pollard had some problems with me saying that he was gallant but unfortunately he's wearing number 30 which on my roster is gallant so and that one found its way in the back of the net well must have been just over his shoulder flipping right now it doesn't seem too i'm not sure why he doesn't seem too thrilled i will nonetheless you know well credited with even the scorer didn't know they just added it yes so that was pretty anti-climactic but seems like it looked like it was a same reaction you get after an icing call yeah but noelle picks top corner and there we go now chris sherwood giving chase and that's going to be big for miniature connor after you know her final 50 seconds actually i think it's it's going to be and worse than narrow have some words for each other top unit for the spartans out there get past the defense pass worse flips it in and it takes a funny bounce and peter worse you can't you can't make that one up folks you cannot very low energy game thus far i don't i don't think that was a goal they're calling it back why i'm so confused i i'm sorry for the fans at home but we literally have zero clue what is going on whether they uh why did they call that back was it because it was like a two-line thing i i don't know i don't know if you have an answer feel free to fire me a text or drop it in the comments below but um yeah that's interesting huge break for the spartans there and wish obama hops over the stick of hallock joe alec blue canes on the forecheck now dobeck well into the zone for east long meadow go back in haines and now reiko up the boards another key piece a veteran for this miniature team yelping captain and shot on goal by terzi just skips over sherwood and now terzi trying to cycle it himself plays it for noel david noel trying to make a move he gets behind the net that one's played up to freeland reeling trying to look for nero takes a f or for noel funny bounce off the boards logy can't complete the play to haynes and vreeland trying to regroup for the falcons he makes the risk playing get away with that now vreeland genovese got it caught in his skates couldn't control it a huge couple of minutes here for both teams evan uh see how the falcons respond after the no-go call get back into it 7-1 and we are just over five minutes into period one falcons with a goal lead [Music] and now sherwood trying to get it to nero now sherwood tank up in the sideboard with tassinari now tassineri he loses it sherwood rips away from him and now it's dumped in travis arnold trying to make a play on it and he's swarmed by a bunch of falcons now chad o'brien in a tussle in the sideboards with dom beck and now peter worse he has another shot deflected that one i sure would now nero trying to find the speed to get there he's taken down but a great defensive play made on the back check by i believe joe hallett and now don beck fires a shot sure what makes his seventh save of the evening throwback playing it for cune spartans three on three up ice cube gets i made there and now cologne fans on it and fires another one in noel trying to lift it out of the zone cj keloji keeps it the captain fires a shot on net and a glove save by johnny pollard it's gonna be huge for spartans to establish this on his own dime here they've been uh in and out for most of the period so far on pollard picking up the starting role following the loss of corby marini who has some sort of and now derek grout walking in backhander not much there and now kuhn gets run into whishell bomber kind of trips and now haynes trying to make play dobeck couldn't swing it to haynes or to a cune in the neutral zone and the flash turns it over now walking in duquette that was redirected i believe by terzi some great hand eye carnations down there that's that's one of the toughest things to do you read a redirect of flying puck coming at you and that's why terzi's one of the best in western mass now dobeck he kind of flips it terzi says thank you very much and goes the other way now duquette and kenny lafleck knocking it out of the zone still not sure why he was not given that goal but spartans will take it now dom brian he won't rebound spartans seem kind of flat-footed out there but narelle able to flip it back out to neutral ice now geneves cross ice pass then he picks it up off the turnover fires one that goes over the net and now slowing it down and noel a bomb from the point probably a shot for the rebound and o'brien gets tied up behind the net now tassineri running into the referee and teddy kun a good firm pass to luke haines luke haynes walking in he fires a shot well wide on the glove side and now a big hit by hanes on the way around and i believe we're gonna get spartans need to get some shots on goal need to definitely test the goalie now johnny pollard so as you mentioned with a previous goal of being held injury they definitely need to get this guy shot and get him shots a lot believe we're going to see a little shake up in the spartan lineup chris sherwood on the dot he's able to win it to clojure who sends it back in hannah behind the boards gets stapled now fischer trying to do work and sherwood with a good keep for the spartans allowing them to remain in the zone then he's knocked down i don't know if that was one of the puck play but we'll play on now fischer tries to land a hit but he can't on raco and a great deke move walking in wishel bomber pass over and shots knocked down and flipped over the goal but a good sequence there for the falcons another shot and another save ten saves now for colin sherwood early dangerous area derek grout gets it up to the point joe hallick shot well wide run into his aid and fisher hard he got almost flipped over there slow to his feet taking a beating tonight the freshman has a goal on the season but he's had a tough time playing with these big upperclassmen as luke haynes in a battle with genevieve's on the board and you don't want to poke the baron luke haynes because he will definitely throw a hit on you dobak is run into by genevieve's and now haynes lets him know about it sticks up for his teammate now david noel with a burst of speed kun closes him off and now in the corner boards teddy kun hanes in a battle with terzi unable to keep the zone is vreeland breel in the bank pass to duquette kun comes in and takes it now dobik but now terzi trying to get another chance he's so good at creating chances for himself with that speed he just kind of glides around the ice and that one glances off the side of the post now back up to the point noel trying to find genevieve great defense there by jersey keeping the zone time going for the falcons 3 35 to go here out of the zone what they were signaling for i believe delayed offside yes as far as getting shots checked with the min chuck falcon just kill them cj calogy does just what we ask and takes the icing spartans will regroup get some fresh legs it's not only the shot seven but it's also the chances stealthings are getting they're getting a lot a lot of open shots looks the net especially those redirects uh prosperous passes and of course joe hallock trying to work it back i don't have a six on my roster so apologies to number six seems seems like things are already starting to get a little chippy here devin let's see who's able to keep their head and uh stay in the game off the boards to sherwood he's run into by don beck seeing a lot more of him than we have in the previous two contests chad o'brien trying to do it himself the defenseman unable to sweep it in front and spartans were in the midst of a change as well now joe hallett trying to glide through the zone he's taken down no call there one i think the spartans do you gotta be a little more physical here devin uh they're just letting these guys walk in the zone give them a little something i know these guys i mean me and connor will be breaking down the action in the short break we have is of course there's no zamboni between periods one and two we'll have a fuller look between periods two and three top units for the spartans definitely gonna have to get going if they don't have any chance of hanging around in this game now derek grout dobeck trying to make a play on him aiden vreeland and other defenseman's run into by caloji that's not going to use the body but we'll take it definitely got to see more of that from cj he's got to be that leader on the back he's going to lead the boys absolutely the pullback and now dobeck trying to make a play on it vreeland the first there and now grout who also has a lot of speed cj keloji a good hit there on derek grout hood unable to clear the zone again we're stride 48 seconds to go terzi goes to the box and we also understand we're having connection issues um olympia wi-fi acting up again so we're going to try and go to a hot spot in the intermission actually um we apologize for the inconvenience especially to the miniature fans tuning in um but we're doing the ever but we're gonna try that out briefly and it looks like we're gonna get another whistle i believe false start on the face-off i don't know if that's a proper term here but uh some sort of infraction coach reid very satisfied with his team's play obviously would have liked to come into everything i mean coming up a nine-nothing loss for coach i knew these guys wanted to fight and they weren't happy with the way that get back in the wind column here absolutely now alec last 20 or so seconds in this period he walks in trying to gain some support he seems to have been slashed no whistle as noel working it to genevieve's he tries to make a move around caloji eight seconds to go period one and now teddy kun loses

here we go [Music] okay [Music] one [Music] [Applause] oh [Music] [Applause] [Music] [Applause] [Music] foreign [Music] okay [Music] come on come on all right [Music] oh [Music] [Applause] uh [Music] oh [Applause] perfect [Music] okay [Music] marcus nice job out there [Applause] come on oh [Music] um oh [Music] okay look for it together all right [Music] [Applause] [Music] oh all right [Music] three [Music] [Applause] thank you okay [Music] pick up [Music] oh all right let's stop first mike blue [Music] oh [Music] [Applause] oh [Music] [Applause] [Music] okay [Music] stay with us [Music] come on david oh [Music] [Applause] don't do it [Music] you cannot help me oh three [Music] [Applause] together that's a okay get started foreign don't be sad oh [Music] yes i want together [Music] [Applause] awesome oh okay [Music] [Applause] okay thank you okay [Music] wow [Applause] [Music] oh [Music] [Applause] oh third time [Music] [Applause] okay here we go oh [Music] okay [Music] oh [Music] oh [Music] uh [Music] okay [Music] [Applause] david nice job [Music] [Applause] up [Music] we're down here there oh here we go all right [Music] oh there we go oh um [Music] blue [Music] it's oh [Applause] [Music] working out [Music] right [Music] i [Music] all right good work done you've got another possession he worked hard hey here we here we go [Music] [Applause] [Music] all right don't [Music] why didn't i go nice [Music] there's oh [Music] all right let's go 14.

um oh [Music] yep oh [Music] okay [Music] rodney [Applause] uh [Music] [Applause] okay [Music] oh hey oh [Music] [Applause] oh [Music] [Applause] oh [Music] all right [Music] oh [Applause] right [Applause] oh [Music] okay come up bye [Music] hey alive [Music] [Applause] oh all right uh okay oh set it up [Music] wow hey [Music] put it up [Music] [Applause] oh [Music] drive [Music] okay [Applause] oh [Music] oh [Music] all right watch out here ollie doesn't box up [Music] oh hey the screen is going to be different the screen's going to be different screen 12. [Music] let's go [Applause] get ready [Applause] um keep going to each other all right oh [Applause] here we go oh [Applause] pops out right here oh [Music] okay oh [Music] [Applause] hey [Music] get hey open it all up you're good you're back match up up [Music] god all right oh [Music] [Applause] [Music] okay let's try it out [Music] oh [Music] we're inside good job [Music] okay [Music] here [Music] oh [Applause] [Music] oh [Music] oh here we go [Music] hey what [Music] uh [Applause] time [Music] okay uh [Music] oh [Applause] what's up guys are you ready [Music] okay [Music] [Applause] nice and bad [Music] joey how about brody bring up the ball so just make yourself available they drop brodie up top [Music] oh [Music] wide open match up all right guys we're getting ready oh my gosh let's go boys oh [Music] oh foreign oh okay guys here we go hey jake and double our baseline help robbie doesn't leave [Music] hey okay [Applause] thanks david what are we [ __ ] up come over here okay oh [Music] [Applause] oh put your hands up oh [Music] point [Applause] oh let's go [Applause] here we go hit up [Applause] rebound [Music] hey don't be afraid to turn around [Music] oh okay oh keep going [Music] oh [Music] oh hey please allowed [Music] okay right person the first have time of them okay don't reach [ __ ] don't be lazy move the feet nice david [Applause] very end up [Music] [Applause] [Music] oh okay [Applause] [Music] oh [Music] no need to get fancy there just look where you passing let's go inside out [Music] okay up oh you can't do that [Music] wait oh oh what's up [Music] oh straight up let's [Music] okay [Applause] god one two three oh by the way left relax [Music] you're good there you go [Music] oh [Music] oh on the floor okay get back wow [Music] hey let's get another stop boys okay [Music] foreign hey you hit it with a camera don't get out of what we're doing boys davis comfortable [Music] he's [Applause] [Music] actually turn around and put him right here [Music] oh both ways oh let's go like work out [Music] pox your friend guys [Music] all right [Music] what's wrong here oh [Music] [Applause] [Music] okay oh [Music] oh [Music] hey 23 each other [Music] half the ball around [Music] that's it [Applause] dribble it out [Music] uh

we get into it mr jeske can have a roll call please sure mr grippo here miss hallon right here miss ham here ms harrigan here mr martelly here mr paragini here and mr white here mr chairman thank you carol i ask that we uh stand for the pledge of allegiance assuming events in our jeff will throw up the flag for us i pledge allegiance to the flag of the united states of america and to the republic thank you good evening everyone welcome welcome to a yet mother cold frigid and snowy winter day in in uh in connecticut hopefully everyone's braving the weather well today and safe on the roads uh hopefully you're not watching us in the way home but hopefully people are at home safe and sound uh if you are watching pull up a blanket hot cup of chocolate and have some fun with us tonight we're going to get into the student representatives reports uh joining us tonight again is lucy and josh uh lucy and josh it's uh it's all yours what's been going on thank you um so we just started or not just started but we are in the middle of our winter sports season uh we're currently playing regional league contests in ice hockey basketball skiing and swimming and the season will run until march 28th when it will end with a league tournament uh some exciting news cheshire high school was just given the ciac sportsmanship award at the recent ciac sportsmanship conference this award was based on overall sportsmanship community service and maintaining a ciac class act status on wednesday yesterday uh nine senior student athletes signed their letters of intent to play their chosen sport uh at college uh so we're super excited about that and then uh speaking of seniors the scholarship booklet was released on february 4th in the college and career center and there's also a digital format for any remote seniors this booklet contains over 70 scholarships that are available to our seniors so they're in the process of applying for that and then those will be due on march 12th um also part of chs's celebration of black history month includes poetry by modern black artists so each mark each morning in february a student reads a work by an african-american poet that connects to a court academic subject area students and staff visit a site from the chs homepage where they can see the daily poem read a biography on the poet and find links for further research the chs library along with rams against racism club is hosting a community read activity for black history month um all high school staff and students are invited to discuss the book between the world and me by ta-nehisi coates um in other news the seniors have enjoyed signing their space on the class of 2021 senior wall usually this will happen before the school year starts but due to kovadu is delayed but we're happy that that's going on now and then lastly for the musical the musical rehearsals for little women are well underway when it's not snowing um they've been acting rehearsals in the afternoons in person masked and socially distanced their plan is to film the musical through march and then sell tickets to a streamed version of the show they're hoping that they will have an opportunity to do a live screening outside in may when they can have a socially distanced audience huge shout outs for the expertise of mike salamini and the other adults working on the show john carter the choreographer peter randazzo vocal director taryn chorney the assistant director and rhee stashke the technical director don demaio the director promises to invite the board of vet to see the show um she says you have always been supportive supportive of the program and if any of you have connections to a large screen for a drive-in movie type experience to please let her know and that's all for our report thank you lucy and josh again thank you for joining this evening uh any uh comments from the board members or administration uh tim you raised your hand yeah you um lucy you had mentioned the nine students who committed the schools i'm just curious how does that is there a cycle to it where it's winner so it was paul sport that just committed or is it all three seasons that sort of commit at this time throughout the year um yeah so it's not just uh like winter sports it's just like based on when those students um commit so some students uh committed earlier in the year just because that's the way their college process went um others you know it took them a little longer to pick their school so um all of like the student athletes who have committed in the past couple weeks um all signed on this day but it could be spring fall or winter sports yes yeah yeah okay thank you you're welcome great thanks tim anyone else faith um i love the idea of going to see a musical and if anyone knows anyone with a drive-in theater or even if we could like pull money or something um to get a huge big screen i think would be the biggest boost for cheshire and so i am all in for going to the theater so just saying um i don't know anyone but if anyone does if we put the word out let's do it well our uh our plan for graduation last year if you recall was uh through berzudo's at the farmington polo grounds uh unfortunately mother nature dashed that but um maybe we can see what we can do about the the spring musical in chs is so spectacular every year it's always so so fun to attend and see our students perform and it it's it's incredible so even if it's on the big screen i'm sure it'll be awesome great thanks uh lucy and josh was curious of uh if you if you're moving on to college have you decided which colleges want to go to yet it was a little too early um i applied early decision to davidson college and i was accepted so that's where i'll be going congratulations thank you so i'm gonna put you on a spot but when i hear about the letters and commitments i know our senior uh representatives are or was that i'm sorry to put you guys in a spot i'm just kind of curious but i'm happy for you yeah um i'm hoping to know by either next meeting or the meeting after awesome look forward to hearing the update definitely well thanks guys if there's any other questions uh josh and lucy you are free to go and thank you oh i'm sorry catherine no no i was saying bye bye bye guys bye bye guys thanks tom no sorry thank you uh we're moving on to the audience uh uh jeff not sure if we have any audience emails yet we can certainly check again during the meeting we do a um i had to catch myself there because i've been conditioned like pavlov's dog when i wave at the screen you're supposed to then click goodbye on the meeting but uh so i caught myself thankfully and uh we do have an email from jamie ferguson at 105 copper beach uh dr swollen and board members i'd like to extend my gratitude to the members of the community volunteered to serve our town on the school modernization committee it appears to be an enormous project that by its nature could be a full-time job for each one of them as time is ticking toward the state's grant application deadline employer i implore all board members to actively participate and assist the nomination committee so they're able to meet this fiscal year year's deadline the students faculty and taxpayers can't afford to risk another year's delay which may very well happen if the grant application isn't submitted before june 30 2021 have a good evening that was our only correspondence tonight great thank you and uh both andrew and anne not to put them in the spot but there'll be a detailed nc update smc update later in the uh uh discussion i'm sure this will be addressed so jamie if you're watching stay tuned and thank you for for the contact if there is none else we'll we'll probably check the the mailbox during the course of the meeting and you know we'll check again later so just for uh folks that might be watching that are not familiar you can certainly send questions and comments behind during the meeting uh via the email address uh either cps covet 19 at cheshire k12 sctus or cps budget ak-12 cheshire kate tell us we'll check both email addresses but uh thank you if you do submit those uh moving on uh report to standing committee we're gonna start with curriculum i believe that's faith thank you tony um i um i i just want to say i sort of elaborated or expanded on the minutes that were provided in the agenda so um if you could all bear with me and i hope i do the meeting justice there was a lot that went on at the um the february 8th meeting um under the heading of public comment we did have an email correspondence with um mr john bester a cheshire resident who um was concerned um his letter um included a request for the board to consider a non-binding board of education vote to direct the cheshire public school administration to request a waiver for cps from participating in the smarter balanced assessment um marlene solano addressed mr bester's concerns by noting the administration of the test will show how much students have grown um since the test was given two years ago and that in turn should be able to capture the impact of covid that covet has had on student learning likewise the the results are used also to guide curriculum evaluation and improvements to both curriculum and instruction we may come back at it within this meeting to to address um another letter um but i'm just jumping ahead um we accepted the minutes um i'm going to kind of move around we had um an um overview of the english lay uh english language sorry english language executive summary that mr kevin hanlon presented um and it was the summary of the five year english learners program evaluation presentation and report to the council curriculum council from november key items of the report included reflections on the impact of the previous curriculum council goals on improved el student performance and future goals to further refine individual plans for students improved social emotional supports and family communication and continued professional development for teachers we also got an update on um the perk and supplemental grant um it was prevented presented by sean mcewen it was a great presentation um he um mr mcewen is the career and technical education department chair and he gave an update on um this big machine i mean it was huge um and he's training the kids uh in his class on how to use it i'm direct applications to the work to factories in town it's just an amazing curriculum that he is establishing using this machinery um it was really exciting to watch and if i could encourage all of you go back and take a look at it he did a fabulous job and um it's it's really encouraging so we also got the psat results from dr mary gadd i did ask that those be sent out to you all today so you could take a look at them um so they covered the 9th 10th and 11th graders and it highlighted the performance trends for students in the grades um as i said you should have received the slides so some of the highlights is the test overall just some background the tests do increase with complexity obviously as they move through the grades and the kids are learning tougher material there is the evidence-based reading and writing which requires to students to look at texts and interpret writing practices as well as use visual data such as graphs and charts to measure cross-cutting skills in science and social studies the math um in the ninth grade the test focuses on what's called the heart of algebra and problem solving and then the tenth grade as prob more problem solving and geometry and then finally the 11th encompasses algebra 2 and trig again you may see that the psats are measuring increasingly complex ideas so one other term that i just want to point out is the benchmark and i'm gonna it's gonna play into the data that you all received um and the benchmark represents the college and career readiness so if a student meets or exceeds the benchmark it is an indication that he or she is ready for college-level work so as for the results um ninth grade eighty-three percent of the students took the test the scores um for the english or the i'm sorry the um the reading writing um benchmark was 410 the cheshire average was 486.

e e e a conversation uh that was uh you know I thought went uh really well in terms of you know talking about some of the things that some of the strategies we need to use and also talking about some of the messaging that we have to use um and uh I appreciate everybody turning in responses to carara and uh and you know to car thank you to Cara even though she's not on here right now for um making the arrangements both for this meeting and also relaying that information to us so I did send over a spreadsheet to um Mr Walston and and gladus and Amy were both copied on that um I'd like to go ahead and I'm gonna pull up that that spreadsheet so we can kind of you know sort of talk around that um to to kick this off um I did get an update from Joe Brittain he submitted some information to me as well so uh you'll see his info on here let me just get this screen share going [Music] here so can everybody see that no not yet yet let's see if it goes through here now we can oh it did of course I of course I just let me try that one more time sorry guys okay now we can see it you can see it okay um so you know starting up at the top here we've got uh you know feedback from five of our members I'm hoping that Lauren uh will also chime in on this uh just so we get a good representative sample but you can see that there's a lot of overlap here in terms of what each of us thinks is important um you know I think it goes without saying that we have to Center this conversation around the budget so I I do see that you know um you know throughout the five here have budget listed as as their one of their main priorities the whole conversation we're having is about that so um when you look at what the overlap is for particular uh subjects on the budget the big ticket items and the big things that people feel are going to be important to be able to understand and explain to others special education supports which obviously takes up a a big amount of our resources um elel and ESL supports again and um you know and and these are things that even the state recognizes and its weight for the ECS formulas that those are uh really um areas of Education where districts have to spend more money in order to provide the level of service that those students need so um I think that that will help in terms of us being able to relay those costs um and concerns to uh folks in Danbury um the socio emotional supports also came up and you know that I understand that I looked at these and and kind of took things that I thought were kind of overlapping and maybe just used a little bit of different language depending on who was putting that information together um and kind of condense these topics a little bit so if you feel that um we need to handle the specifics like that supporting that supporting piece of it expand on that we can certainly do that as we start to um DHS accreditation was another piece of this um and that was you know how do we make sure that we keep the high school uh functional so that those diplomas our kids walk out with mean something um and then the last area was curricular supports um you know and that's that's uh speaking mostly to the the things we have to purchase so that our kids uh instruction process can continue things like the science kits for example that I know uh you know they've been doing sort of a rolling process with that where they're doing one grade at a time and purchasing science kits to be able to share with the kids and that's that's sort of an ongoing process so I think helping people understand that we can't just purchase all of the curricular materials we need um and even though we would like to be able to do that I think it is a very strong uh point to bring forward here so I'm just wondering if anybody has any feedback on the meain subjects here that we're we seem to be focusing on or if they have a different perspective on this I can't see everybody's faces so uh don't wait for me to recognize you just jump in Okay small typ just know sorry the type is so small oh sorry Dr s let me see if I can zoom in here just me you know you're you the only one brave enough to mention it though so I will now I can I will give you the credit all right let's see well I mean just just from uh my perception and this is not news to you that item the the the seal and ESL are are very high high priorities um most of your funding tip that we have been getting has been asking us to focus on our L's and closing the Gap and as you know that we have the highest numbers and the social emotional Kelly and the group have been doing a good job with it but that's a very high priority and in your current budget um we've added you know um um workers and non-classroom Personnel to help that so I I think those are too um not easy but that that resonates with everyone you know in terms of that um so I and the curricular support um we have been very deric only because we haven't had money to do it I think it's nice to um be able to set aside money and Courtney did it for us last year and Cara was so appreciative she was able a problem was not having the money trying to get people to work of the pandemic you know but that's a that's so that's a that's a real need and if you notice in your budget one of the recommendations from Cara um has been to um extend her central office folks so they are present during the summer to do this work and it's minor money so we have you know we have a captive audience and leaders so those are areas you already have started and uh we're okay with that um so I I I think all of those things um are uh that Amy mentioned and of course the restorative practice um so I think everything there I don't want to say easy talk but um they have a good narrative behind them I agree Dr s um and I just wanted to thank you and an me for coordinating um a piece that that Anne sent over to me um which was sort of to provide a contrast between what the need is and what we've specifically put into the budget to address that need I think that's a really great way to frame the conversation um and and we talked a little bit about this last meeting but it's this idea of saying we heard you we hear the requests you're making and what you need from us and this is you know how we're trying to plan and response to that um all right so I'm just going to scroll down here a little bit and talk a little bit about some of these things at the bottom here um this first section with the notes here um you know I think these are things these are sort of like larger picture things that we're going to be hoping to communicate to the the public um you know core services are our priority and that's always been behind the decision making as far as you know this is the money that we have to deal with and this is the number of students we have to to deal with so these are the number of teachers we need to have in the classroom um that's something that um you know you've emphasized many times over the the time that I've been here Dr s um and I think that that's something that you know kids see day in and day out so obviously we're going to speak to that and speak to the enrollment increases that we've been experiencing in the last decade um that's that's a big you know piece of being able to have these conversations with people um you know it's one thing to talk about Danbury growing and putting in new buildings and the kind of stuff that we've seen going on as far as development it's another thing to talk about the actual infrastructure needs that we have and specifically what that looks like in a school environment the infrastructure we're talking about isn't just space it's staff members and we haven't really been able to keep Pace with the growth that we've experienced um and specifically in the socio emotional supports which I know you know Amy you've brought that up a number of times at different board meetings you know how are we going to provide those supports for students um you know and and the counselors which you know we've had counselors come in and testify that their workload is just beyond what they can reasonably handle um so talking about that planning for growth um piece of it I think is a really important thing for board members to have a good handle on um because it's not just you know we're going to immediately implement the number of additional staff members that we need it's we recognize that there's a process here to build up our staff and that's something that Dr Dr casmo talked about as well we can't do this all in one big push for the Career Academy there has to be a gradual layering of these additional positions um one area that I think I'm certainly going to need some help on and I'm not sure you know who's comfortable sort of diving into this but how's the budget going to impact taxes um if if we were to look at you know an increase to the overall City budget what's that going to mean for taxpayers in danb yeah I started to work Al did ask a question about that is Al here yeah I see Al and um I put together something just very broad um and then you know we didn't include it in the PowerPoint because it didn't tell kind of the story we would have wanted to have told at the time but it is a a decently significant impact on taxpayer local taxpayers um just a rough look at it initi when Al ask me to look at it it's about a 6% increase you know to raise $14 million um um based on the FY like last year's assessed value Grand list assessed value um which would translate into roughly about a $220 bill I think if I'm not mistaken Al per you know Homeowner of a home valued at about 220k but but if there's anybody here that wants to work with me on that I'm happy to provide some data and information um and we can figure out how to talk about that you know thanks Courtney I think that that's going to be a really again that's that's a piece that people are going to ask about and want to know about um and I think what we need to think about you know know as uh committee members as board members is how do we help folks understand that that extra $220 or maybe that's going to be an extra $300 in their tax bill what does that translate in terms of services that we can provide for our students and even beyond that why why what will those services do to propel our students um one thing that came back that we got feedback from the high school about was that the lack of counselors there providing support for um college decisionmaking and scholarship uh opportunities and um just the kind of support that students need as they're choosing what they're going to do After High School um you know that's that's the value of the education that you're receiving at the local level it's supposed to prep prepare you for the future and yet when we're getting to that last stage of things where kids are really getting ready to go out into the world able to provide that really critical support especially for kids who maybe don't have that support at home and they're doing this on their own and trying to choose a path so um know one of the things that you have going now forward which I think is um a real gem for us as a district and is when they construct the structure and Amy could probably speak to this as well of the portrait of The Graduate it articulates exactly what you said um in terms of the product that we're going to produce and a pathway but when you build this this branding and our budget you could use the those I think it's five areas of of of the what we expect of the graduates when we break it down and then have all of these as part of that so there's a Nexus to the budget and to The Graduate um you know so that it's the 360 this is not a it's not episodic and that Str in thinking of that if I were here that's what I would start moving towards so that then the story becomes the story of everything it's not just about the money it's about what's going to happen with the resources as we Define as a product when you leave danburry schools that now becomes the narrative so I think that's that might one something you guys might want to think about that's a good framework I'm just gonna make a that's a good idea Dr s those five what those five areas kind of defines everything we're talking about here yeah agreed Kevin I know you know those five areas off the top of your head yes and I believe there are six um but I I don't give me a second and I'll put my hand on it I have to go over to my papers I have to go look at my papers are good support I know critical thinking is one we gotta make huh we got to make it into an acronym yeah that's right that'll do it gotta figure one out when we get when we see yeah Kate yes well Kevin's looking for that well I have it yeah hey Rich how are you okay s you we keep mentioning about the $1 13 million budget and I'm really concerned that we don't really you know I'm concerned that we're asking for $13 million and we get $10 million in our back pocket with this cares too manyy I mean we've got to be able to come up and and you know if you were talking to the city say how are we going to spend this 10 million you know we're not looking to get $13 million from you during a crisis period like this when we have $10 million that we're going to offset on certain things so we've got to be able to take that 10 million and say what of the 10 million we can apply against against the 13 not that we're going to have a shortfall but then come down with a legitimate number that we're asking the city for otherwise I mean you're not going to spend 10 million dollars to buy masks and and and all the other stuff dividers uh unless you're going to put air conditioning in every every school million Rich the 10 million the 10 million were to go to Pand pandemic migration strategies explicitly to try to attack achievement gaps that's a big portion of it along with some others but just as you mentioned this today um the we just I think I sent it to Cara and the group we just got a something from the state department late this afternoon about four o'clock with A needs assessment so we have to we have to look do the needs assessment to define the areas that you're talking about right now you know in terms of what what's going to be appropriate and then do what Courtney did last year graded to the budget and the alliance Grant to make this a 360 but it has we have to go through the Ste assessment as we to identify it I think like what what s's talking about like I think rich is we're I think one of the things we can say is we're looking at sustainability we're not just looking at next year if if we don't invest in the students and we count on this funding that's one time the taxpayers and everybody else is going to be that much worse off in two or three years we're bu building a future investment for the community but like and I know that's just a bullet point and that's a broad statement and I understand what you're saying and I think we do need to go through that exercise that you suggested to look at what of this budget can be sustained and supported through other funding sources as we did last year but I also think we really do have to think about the sustainability because if the city doesn't make the right investment now they're going to be that much worse off in two or three years and I think we need to talk to people about that because this is what we've been doing every year you know saying well and that and we're in a hole and the hole will get bigger and and it is about the sustainability and it's about getting to the place we need to be when we open the academy and when we you know can realize some of the gains of the portrait of a graduate and things like that I understand that they're playing Devil's Advocate you know I'm not looking for A10 million Cliff to say that we use the10 million dollar you know against the budget and then we have subsequent um charges year after year what I'm saying is that I firmly believe in the budget there are onetime items in there that could be applied against the10 million and that with some gray areas we can utilize that $10 million against something else to reduce the amount that we're asking the city for asking the city I I agree this is our budget and we we need it but asking the city for $13 million now they're going to laugh at US unless we're upfront with them and say look we're going to work with you we've got this money we're you know legally we can apply it against here so it's reducing the city's impact and we're only asking you for X number of dollars but this is our budget and explain to them how we've applied it I mean I I think we have to be upfront and also with the board is to you know we can't continue to to to play hide and seek it's like last year we you know very creative with the braided f fing and and year after year we get cut and we go through the generations of utilizing the es uh the uh Alliance money and and doing our other gimmicks and people think that you know we're we're just fooling them because we've got an overstated budget but I I think the way times are now rather than the city government just laughing us out of the office for $13 million I think we've we've got a up with a conscientious way to do the braiding this year and show them our work papers and say this is what we need So Courtney can I ask a quick question about the sr2 funds because I think this is what rich is driving at uh and and I understand this is supposed to specifically be used to to deal with pandemic related uh achievement issues but is it specific to only curriculum and to that kind of work or is it also can it be used for like Capital Improvements and that kind of thing so you know looking at like the high school so yeah there's a broad rate there's like five you know pillars to it and one of which does include newly it wasn't in Sesser one but HVAC and you know safety enhancements which could Encompass a lot of things that we would do there it's it's an option um I would just be a little careful because the we we haven't decided yet what we wanted to prioritize to do with that funding but I would just also say that yes a lot of the new items that we put forward could conceivably be you know utilized in that under that grant funding source do you know what I mean so the counseling is appropriate I just but those are salaries right those are like operating costs so I'm not clear as to whether or not that would be covered by the sr2 stuff it could be if you utilize the strategy where you rolled it into alliance which is why it's a little complicated because right the state is right now proposing freezing our alliance funding for the two years and then it would go back to 2021 levels in 2024 so that would cause us a big problem um so yeah there's like some moving Target parts and most of our investments this year were Staffing you know there's a big investment in curriculum but um a majority of our asks were related to Staffing right yeah and that's something that's going to be operating cost going forward so regardless of what happens with the the braided funding this year um we still have to account for that going forward all right and that's what I kind I wanted to get at um I don't I I don't want to get too far in the Weeds on this stuff because I think our our job here is a little bit broader than than working out and hashing out the specifics which I think you know Rich I'd certainly be open to having you know a conversation offline about that um and maybe we can we can speak with Courtney directly and set up something that just sort of go through that from a financial perspective but um you know in terms of the work we have to do here um I think you know we have and and it may be impacted by that conversation in the interest of moving forward I think you know we need to look at what our strategies are going to be um in narrowing down these five points that we we have above here the idea was to give everybody um you know some information about how to talk about these things in a in a way that will help whatever audience you happen to be in front of um so I think that you know we can we should start you know working on why these things are important and why we asked for them in the budget um that's one piece of this I think the other piece is we need to sort of revisit you know what we're looking to do uh with using different methods um Sterling was nice enough to send over um some information some videos for us to take a look at um I think that's going to be a good way to reach people you know through social media with like shorter bits of information that they're receiving um we've also talked about you know presenting to different groups so you can see under the notes here I'm starting a column of different groups that we could network with I'd like to hear from everybody in the group about different groups that they could reach out to um and make a presentation to I'd like to build that list out and make sure that we're um Crossing off all these names um Dr me I think you probably have some information we could add here um so I'm not sure what the best way is if we could share this document I could put it up as a Google Google doc or um maybe somebody else you know maybe Cara could put up as a Google doc for us all to be able to access um I have it already I will add to it absolutely okay that would be great I just think you know we need to we need to sort of um pin down exactly the groups that we're looking to get in front of um we also talked about uh you know putting together a one pager or a visual representation of this stuff we're we're sort of approaching this point in the committee where I think some of this work is going to have to be done outside of the actual Meeting hours so that you know maybe two or three of us are going to partner with an administrative member um and sort of come up with a concept to bring back to the group and introduce and I'm wondering you know if folks are amenable to participating in that way no one what's to work with me Kate I will work with you Kevin and then you will get very tired of me very quickly you're gonna be surprised he already put together some things so absolutely yeah awesome okay um he just so you know Richard was able to get get us to go and speak at the at a club so maybe one of the things you could do is keep some kind of a I don't want log about who who we're going out to just so that we we know that who's going where yes I think that's a great idea and that's what I that's that's what I was going with with making a list of these group group you have us going to there was a men's club they have about 170 members they said is it um jury specific Rich under other some resignation I I believe so I'm not 100% sure I just belong to the the book club but uh I'm not sure whether it's Danbury takes into different towns okay um interest was in the high school Civics and stuff like that basically Civics and what what programs they taught in the high school it didn't sound like they were too pleased in what was being taught because they don't know exactly you're exactly right you're exactly right that's why that's why I thought it was a great opportunity for you to set them straight rich is my manager what are you getting paid for [Laughter] this I I think that brings up a point though Rich which is that it's helpful for us to know you know whoever is connected to whatever speak with it's helpful for us to know what's important to them because that's going to change the tone of the pitch we're making no you're right and it's it's also you I often say when you talk to somebody it's know your audience so you know in a particular audience like we were talking earlier last week it was for the elderly group and focus points on how education you know would benefit those in in a community that doesn't have children or Community where you've got senior citizens worry about tax increases and what the budget and supporting education uh does for them but uh and Courtney was nice enough to send me an article which I thought you know was really good hit the nail on the head in terms of being able to identify a lot the areas but get getting back to your your five points are is it your intent that each of us take us each of us take one of these subject matters and then be the person who does the the presentation when we go out and do presentations um you know I I kind of have mixed feelings on it in the in One Way Rich I think that's a great way to do it because it allows somebody to sort of take a deep dive into the material and really know it very well and so be able to share it in that way but I also think that these subjects are going to be broad enough that they may come up over the course of a meeting with any group um and it would be in our best interest I think as as presenters to be able to address any one of them you know in a in a reasonable way there might be maybe one area that you may feel more passionate about and so that's that's the area that you kind of focus your attention on because the groups you're working with that's that's the interest level as well but I do think being able to speak to each of these because each one of them represents a substantial portion of the budget um yeah we just have to make sure uh Kate that we're you know when we're the individual is is talking on the same you know the same points as you know that we're all on the same page is what I'm trying to say you if I go out as an administ as a superintendent I've got you know I'm I'm speaking for the district um and representing the board right I think we need to be mindful that as we get you get a narrative that I hate to use this word so don't take it in a pejorative way the company line you know I don't mean it to you know be bad but you know it's not Sal's position on uh El and the type of support but it's the district's focus on what we what we're doing at as a district that would be my only caution because that could create um misinformation yes so we we got to figure way how to you know develop the N said before and I think we we have to stress and and again as Courtney mentioned the fact that we've got to be able to sustain these budgets you know it's that we can no longer affect the the DraStic cuts that we've been you know getting in the past and I keep saying that's eroded the foundation you know at this point here we've got to be able to sustain the particular budgets that we ask for in order to provide the ultimate outcome and achievements that we're looking to get from this you know again we should be able to answer a question what am I getting from my money you know I go back to a return on investment if I'm investing in higher property taxes or I'm investing in voting for your budget what am I get getting for it you know and and part of it can be the conceptual part of the conversation of the building of the portrait of a graduate that you have this particular individual that you you know has been developed in Danbury uh if you want to use that as the ultimate tier as the the achievement that we're looking to do so I I think is one of the questions we should be able to answer is you know what's my return on investment in in in investing in in the budget and and supporting the budget yeah I think those are good points rich thank you I'm sorry I'm just filling in a few gaps here while we're talking to make sure I'm capturing some of this um Kate could I ask a question of course GL go ahead um as we all um you know this committe is going out talking to very groups I would think as board members it would be more beneficial to us because we all speak to different groups and and we all speak at uh different ways and I think glattus I'm so sorry I lost your your uh I lost your sound here gladus you're you're not on gladus I'm not hearing your sound I'm sorry okay and uh because at some point a couple of years ago that sort of hit us in the face so you know I'm over here talking to this group and I say one thing and then you know then we come back and find out well okay that's not uh how we should be doing this or that's not the right information if you can't give someone or have the information that you really need uh you know you just say that I will get back to you in some type of form but I think if you can come up with um a narrative oh that's what you want to use a strip that's being handed out to all of us to you know to present I think it would be more beneficial as a group to go out and speak to these different groups that's just me yeah no I think that's very helpful gladus um and and that sort of speaks to what we were talking about before which is to you know um Dr Cell you know saying that we need to have sort of like a district a district Focus um you know something that we're all you know kind of supporting rather than um trying to interpret for people um so in terms of like building out a narrative uh or you know some kind of structure by which to talk about these mean subjects here uh do folks have any idea about how they they would like to go about that work I'll make a recommendation my recommendation would be to have each of the committee members select one of the main subject items do what they feel is is is a writeup on it you know review it with the others if it's approved share it with the other committee members so again everybody should be attuned to the similar talking points and if somebody who's dealing with social emotional also can speak to accreditation because he's already or she's already been scripted or briefed about what that person is going to say so that we all have the same talking points and I think by divvying it divvying up the the the main subjects if this is what we agree we're going to focus on it would make the task a lot shorter and we can come back with you know some drafts of it so he can show it to the administration because they're the ones who are the pros basically you know to to give us the guidance on this yeah I think that's a great idea rich and then we can sort of we can sort of you know take the show on the road to say and then maybe somebody could set up a meeting with somebody and we do our first you know it's like a Broadway show you do it Off Broadway pick our gental audience first yes before you go to the city council and hit Broadway for the you know for big time yeah but that that might be easier and it gets each of us involved in the project itself um and then I you know with the notes of what what we come up with uh we just pass them on to other people so that there's a uniformity in there yeah and I think that that's going to be helpful too in terms of developing these other avenues of reaching people you know building that consistent messaging um hitting on the same points so that they're resonating because you know and I don't know who's familiar with this but there's like a concept of how many touches you have to have with a person in communication in order for them to start to either take interest in it or notice it um and so you know I'm sort of approaching it from that standpoint it's not just going to be us going and speaking to these groups it's also going to be they're seeing a video on social media that Echoes some of the same information they're getting a one-page document that you know with an infographic on it that that you know visually represents a lot of the same content uses the same kind of language because I think part of our obstacle here is reaching out to the public and you know the certainly the administration members but many of us board members too have been around this language for a long time which is very academic and easy for us to sort of interpret is it's not like that for other people and we kind of get lost in our own bubble because we're just so used to speaking that way so um so go ahead kin yeah okay if I can interject I just wantan to I Mr janell's Point that he's making earlier I think I I I feel like we need to agree on who our constituency groups are that we want to get in front of and so and then once we agree to those groups Mr janelli would say I'd be very comfortable to join Administration to go present with that group right so from the inid side we would have a consistent voice on our side going out in front of the community and then Mr janelli would say oh I'll join Kevin and Courtney for that group Miss Cooper will say I I have enrolled in this community I'll join for this one Amy would say oh I have this one I know them up you know and so they would be the people to get us in the door make us feel welcomed and wanted in that community and and then I think you have the consistent voice on the admin side and so if Mr janelli feels comfortable in front of this group right and so with Courtney and Mr janelli and I were all you know having this conversation or s at another meeting you know with Miss Cooper in Courtney and and I I feel like we need a consistent voice on admin side and then it's the board that helps us open the door to get to the community so you know like maybe you guys are introducing us to the community maybe it's hey you know Dr Pascarella is here to speak to you and I don't know maybe Amy speaks you know fluid Portuguese and she opens the door welcomes and invites us into the Portuguese Community as an example um I mean those are my thoughts anyway and Kate just so you know Courtney an um and then my one of my offsprings um helped put together a graphic um and so we based on the in our last meeting we talked about about the idea of this one pager and so I I would like to show it to the team for a reaction um but I also want to say um and and we based the one pager on the five um priorities that we talked about but I think we learned quickly Courtney found an amazing kind of four pager which kind of summed up a lot of things that we said we wanted to touch on but but the document was somewhat dense with a lot of info like really packed in there but I I I I feel like as a team right here we need to agree maybe we do want to Le the community with a one pager but it needs to be based on something a little bit longer because I don't think we're going to be able to squeeze everything in that one page and so I'll just give you an example and I'll share you know for some reactions tonight just to get us started and Kayla's amazing I she's she did a great little job with this she's amazing so the so over here on the left hand side this is what it looks like in its entirety and is this big enough for everyone to see yeah put my glasses on yeah all right so again this is how the whole piece looks here but I'm just gonna go from top to the bottom so it's I mean Courtney an and I were just trying to think about just something to grab folks attention um the text box we couldn't we just couldn't fit with so much in there but here are the five priorities that we talked about this actually could be hyperlink to any PowerPoint we want right now you'll see this will be Courtney's PowerPoint however if we wanna if we want a PowerPoint to go on a road with that five or eight page PowerPoint could be right here in the middle and then I'll go back here and so then an explanation for each Focus area will be in the bands underneath and then the cost associated with each area would be here right and then this language we may have to you know massage the language a little bit but we just wanted something in there for the team to look at some of this language probably looks familiar because this is some of the language that Courtney had on a PowerPoint so I'll just kind of scroll through I love this the color coding here too yeah that's fantastic cool she's so talented this was Kayla uh kev's daughter she's so talented Kevin my suggestion Dr Sal Courtney is is an an is maybe to utilize this concept too and add it to our budget presentation you know not the the the numeric one but the the other you know the the book where you've got the charts and the graphs it is to put this in there too this is is is a top page this is very catchy yeah yeah yeah and then each of the supporting things somewhere in here Mr J somewhere in the PowerPoint itself exactly okay I got like have each of those pieces of the pie start the section and make it as simple as we want so that red piece social emotional and then we talk you know whatever even if it's just one page like I think that's a great idea yeah thematic you know I like it so we would so um from another piece and Courtney I'm gonna um flip over to the tab that you found y y sure that other District yeah we so and Courtney and I we spent a lot of time on this one but this was an I thought an amazing framework until you'll see so there are four pages in total um um apparently there is other ways that we can show this we can show it where it kind of flips Pages you just had to press the button so instead of it being four consecutive Pages it would just be one page press a button it will flip like this so it doesn't look like there it look it will continue to look like there's just one document um but in this presentation they pretty much condense Courtney's entire PowerPoint in four pages and you'll get an idea what I mean so this is the the entire community and then all of the FTE and a a quick benefit or rationale why and that's you know not very different from some of the Courtney's presentations we we don't do this kind of breakdown here but this is a comparison of districts and kind of where we are so if we think something like that is important they talk about a focus on facilities here so we could also do something like this in a four or five pager in addition and then we can reiterate the priorities here if we wanted to is this something that we could this is fantastic we could leave this behind is a handout so to say we could we could you know um that's great one of the things you Kevin and think about and is maybe put the hyperlinks to some of these videos that we're looking at to bring it alive um that would be a A Real Fine comprehensive way of involving the the the the actual folks affected while we tell the story I I like the whole con either one I like the design and the story if we brand it with the same colors and the same wording like if it's whether the wording is invest in our community future or whatever the wording is if all of our various campaigns hit that language and the colors you know that were then you know we could appeal and it will be a similar kind of thing I think that would be good yeah that consistency will help so one of our parents in the community um called right after Courtney's budget presentation that we had at our board meeting a couple weeks ago um and and and he as as as part of a strategy he just thought it was important so I I just want to give him credit he thought it was important that we do something like this make sure we leave some type of call I know we've also talked about this but leave some type of call to action for the community and so in this District they did a really nice job let your voice be heard and this is what they wanted their Community to do go out it's a little different language but go out to Town Council you know speak to the board of ed um and you know let your voice beat her we want to hear from you at the board meeting and tell them what meeting to come to you know in terms of how they can support I like that then they also had the dates for the actual presentation and so we just didn't have enough we ran out of space but we wanted to borrow that idea and and so we'll we'll modify this a little bit if you like this idea and make this bigger so that call the action I think the call of action probably should have a similar we might make this a little smaller make the entire do thing a little smaller so this can be bigger because I think that's important for us yeah so K it's it's not in the Google Doc so I'll have to send everyone a hard copy if they want to see it um but I I for me anyway I think I need feedback on how you'd like for us to proceed an Courtney and I you know we can modify this and you know why I have some expertise here try to benefit from it change and modify this PDF Uh Kevin so you could email it around okay okay I didn't really yeah I love it um I I you know this is the kind of thing that that is exactly what I was trying to put my finger on last last week um you know something that's very visually appealing and breaks it down in a very um direct way you know that's that's I think what we need to you know be putting in people's hands um you know those and and like you said like having a more detailed breakdown of this stuff available for people who who want that additional information um but this is like the Broadway to reach a bunch of people I just want to go back to one thing you said Kevin um which is talking about the different groups that we might be Pres presenting my original thought was let's compile a list of everybody that we know it sounds like though that maybe we would be better off figuring out like who we want to focus on and how we're going to try to reach those groups a good point I like that as a strategy it's so effective to have people testify I'm hoping that they do it as public do you know what I mean it's so effective to have some strong Community Voices talking about the impact of this you know Kate over the years the where we have the least um amount of speaking to um the the critical issues is at the town meeting we have the lease one or two get up and you know to we could talk to the PTO you could talk to the you know to to to the Hispanic Center uh but people just need to get up at that meeting in ways in positive ways not because accusing folks you know where that goes right but in positive ways of a need is where I've been very disappointed over the years um you we we should have representation better and it shouldn't just be a board member or a teacher it shouldn't because they look at us as being you know it's it's we have a paral reason but other folks that we could get up and speak um that that just can't that's got to be I think Kevin's point of of having the the focus of which that would be a high yeah that on my list over what I view that's the place where we we just don't get the message to them so over the last couple of weeks we have seen or last couple of months um many more families come out because they can do it virtually they don't have to worry about child care they don't need to worry about having their families out late at night and so I think it's our opportunity to capture them and give them a script to be able to come and speak for um supporting the budget I think having it at a time and a long enough period of time not just the 30 minutes would be beneficial to us and as well as we have some newer groups in danburry that have advocated for education in different ways in Danbury that we could ask now to um speak on behalf of this budget because it is going to um we share their values for their children I gotta go and this budget speaks to those values and so I think we can get U more folks on board um with really good effective targeted Outreach um to the different groups and I I was also wondering about um whether or not we could get the council or the education Committee of the council to be amable to that kind of a meeting um because Courtney they they wouldn't do that there's two places as you know well you didn't do it last year year I don't know where they're going to do this typically that's why I'm saying it yeah you have the you know you have the whole convening of the the entire group where it's presented and then um then they're going to have a subcommittee you know of about six members where that's that's what's going to happen and that's like and then they make they usually typically have one meeting and they make a recommendation to the whole group um so those are the two opportunities that that we have oh we used I don't know happen this year yeah I was concerned in the virtual world that they unless we ask for it they might continue to say okay we're going to just do that virtual approval of the budget but maybe we say build that good Community will and allow it to be you know a zoom if there if it's still considered unsafe at that point in April who knows you know but at least allow there to be some way of public participation that's not just like we do with letters writing in if we ask for it do you know what I mean if it's going to be inevitable that it might be because they haven't even scheduled it yet because of that reason the lack of clarity around right maybe yeah s maybe you could ask Joe Cavo as to what his his thoughts are what his plans are for this year and I like your presentation Kevin because I think at any at the C at the subcommittee meeting because it's going to be virtual we can come up with a nice presentation on you know on a a a presentation as opposed to just going there and handing out the Leaf book as we have in the past yeah using you know using uh the concepts that we just talked about but I'd like to go back to an for a minute and and you point and Kevin's point about what groups do we can't cover everybody so maybe we select the number of groups of five groups what groups do we feel we want to contact uh that we want to to go out and and you know educate them as to what we're doing and hopefully get their support or or do you think it's better just to hit everybody I don't you know I say I say five because times limitation and to do it by video is another scheduling problem what do you think of what do you think of the groups and and the amount of groups well you got to go to the Citywide PTO I would think yes okay well that's on our that's already on the list of one of the peoples yeah I added some other to the list too so I don't Kate if you want to pull the list up I think it's important go to the churches Senior Citizen Center is closed but they are publishing a newsletter so um we could get something in that I think we have to take um the opportunity to be able to um can I just ask you something just just my own understanding every time we do these things we say senior citizen all all the years I've gone there I've seen one one senior citizen get up and and you know what I'm just I'm not saying it's a waste of time so please I'm not trying to be discourteous I just don't know the value of going to the seniors I just I just don't their center is closed right now so they only put things in their newsletter to send out yeah no I'm just I'm saying as a strategy yeah I I don't think it you know Dr s i I hear what you're saying I don't think it necessarily does has any uh impact directly in that way um it's you know from my perspective it's just sort of a larger um you know inclusion of everybody in the community um that's a group that often gets neglected um and cut out of conversations so I think there's a benefit to trying to open that conversation up um but I don't expect to yield any actual results of people showing up at the meeting and you know speaking in support of the education budget so I don't think we should focus a lot of attention there but um I do want I do think we should include that that population of people I can see going to them to talk about the speakers Bureau about what we're doing but the budget idea is just you know they're on fixed incomes yeah it's not gonna go anywhere that's all yeah can you refresh this page because I added a whole bunch of other things sorry this is I I this is mine and it might not I I made a copy so maybe I should take mine down Kate might Kates might be more up to date uh I do not have it on Google Docs I just have it on my uh spreadsheet that's that's what I had posted did you want me to put something post something different in because I was using the original one that Kate had shared I took the sheet that you shared and I added to the bottom of it I can just read off the groups lead which is our Latinos um for danber Education um our play groups 21st century um Family Programs P constituent group danur women so wait I'm sorry an is that one one big thing 20 the play groups is the 21st century the play groups are separate from the 21st century program yeah um women's league of Danbury Mom's Club social media groups we've got some wonderful ones with pres on Facebook right now Portuguese Center and then I'd like to work with Ari Rosenberg through Arc I've already spoken to him about um some other programming but then through the CH through that would be uh information distributed to the churches I heard Portuguese C I didn't hear what you said after that yes yes what did you say after them oh arc Arc Association yeah is that religious yes religious Community Association of religious Association of religious community community you said something else though end didn't you 21st century play group the women's league Portuguese Center was there one more right PG constituent group okay I had I did put the Danbury senior Cent Center Senior Center down Danbury women's league women's league of Danbury it's actually New Fairfield Danbury group but they're very active Mom's Club we actually have two mom's clubs here in Danbury and then the social media groups yeah get them out there that's what y I mean the other thing we can also do is to hold some open forums if we'd like to spend some time you know one or two nights or a Saturday morning and one night um inviting folks to come into an open meeting to learn about what we're proposing in the budget yeah I think that's a great idea and I think also just to educate them about how to be involved next year too you know building the momentum for the budget build so including that as part of a topic like this is about the future of your schools it's not just about this year's budget so if we can engage them earlier next year through focus groups and through you know getting their connections this year that would be really really wonderful correct and what about parents the special education kids we absolutely we care here in town yeah they would be another one we could yeah we care w c P HR yeah the p parent leadership yep I've got P got plti on there okay pltr so not how do we draw down I mean this is a lot of groups and you know if we had a lot of time maybe throughout the course of the year we can continue this project not just during the budget season I think it's a it's a year-long project you know it's not just a one time and then you drop it it's a constant conject set yeah I mean I think there's an education process that's going to go on here Rich um you know that that I would hope we can extend beyond just the budget cycle because a lot of this this this is a lot of information to throw at people all at once so Community are we capturing the business community Through the P group um just I just know you know that you were talking about engaging the in terms of the Career Academy and seeing the benefits of the to you know the denber community as a whole so like Chamber of Commerce kind of thing chamber yeah what do you think I don't know maybe for a future I don't know for this go around but I think for the future the chamber I don't think you know but maybe maybe in tandem with like the development of the Career Academy as that starts to unfold yeah yeah most of of these groups have a digital newsletter so at least it wouldn't be bad in getting the information in their hands and hopefully sending it out in their newsletter if we don't do a presentation for their group I think we need to do a multi-prong on this to get the information out I'd also um you know love to see the Hamlet Hub or the news times or the tribuna to do uh another article in the budget too yeah oh yeah that's a great idea is that did I spell that right no yes and what's that isn't there um a Portuguese newsletter as well is there some um the tribuna is three three languages oh okay got it so do do we just I mean this is a nice list and we could use this list as a starting point for let's say the duration of the year but for right now let's say in a short term to support the budget do you want to select a number of these organizations that we could Target our our uh presentation to and try to set up uh meetings [Music] with yes yeah I think the Tribune is a great one to start with what else I can hardly see some wait a second mean the Trib and I'm wondering if it makes the most sense for you to help us seeing when folks are because I'm assuming we're doing all of these virtually and I I don't know I don't know who who who otherwise is going to be able to connect to be able to get them you know get get to make them available for meetings um I I don't mean volunteer you but I'm just no that's right I mean I look at four or five of them and I have like weekly contact with them or oversee some of the programming within them so our 21st centuries our play groups um the Morris Street group um we have all you know Citywide I think that's a easy Citywide yeah to get the information out there I think you know go back to that two-prong approach how about the Denbury students and plti I think Katherine's still in charge of plti isn't it yeah absolutely they're on there yeah because I I think they're good advocates for us in the plti and didn't I feel like we had churches on the original document we did African-American church and then also our Brazilian church in town okay I put on Arc because Ari is willing to send out information to all the churches we certainly could Target the ones that we have presented out before right but we but we're hoping with Arc that they're gonna go back and speak to them about this I don't know if they're gonna go back and speak to them about supporting our true true so I would put on the Emanuel Church New Hope is that the one we went to in yes Emanuel e e u Main Street in denber that can help this out yeah but just a comment Arc is not going to to f the information to all the African-American church it's more than just one African-American church in D here uh and and uh you know if you want me to get you the name of them you know if you're going to talk to parents uh those churches have parents in there and it's it's uh there about four more different African-American churches that came there or more I think that's important for us yeah I think as many of those um th those institutions that we can have an audience with the better so miss Cooper would it be best to ask for the education division of NCP or just the NCP um I would deal with the education Committee of the NAACP okay and this way they can spread the information to the to those pars within their group okay in community and some of those people are Community people yeah what about the hord the hord foundation yeah is there a specific Church in African-American Community we should Target I I mean I know there's more than one so and I know you have the list well you have um Mount Pleasant am Zion Church on R right on row on Rowan Street we have um Victory Victory Christian Center at uh Eden drive and the church going up Stony Hill on the right hand side we have another church on uh Liberty Street Street that's african-amer there's another one on Main Street um I have to get the name I know the young Pastor okay um there's one more on William Street I can't think of the name of it all right all right so so then there three plus and were you talking about bethl in bethl yeah I'm trying to think the p Tree Hill WN Hill Walnut Hill but there's another one right past Target on the right hand side he a I know I can't think of the name is that the name of the church no but you you g me street names got it you worked with him Kevin just recently we went um when he was on Federal Road we presented and it was him and his wife that was running church is it West it's Wes Johnson oh oh Wesley okay I don't remember his name of the church though I know Pastor Johnson but I don't remember the name of I think listening I think it's on Federal Road it wasn't he moved oh okay I think he's he's close on that Stony Hill now I'd also though Ann you have proba had these connections but i' certainly could do the women's groups of Danberry Mom Mom's Club you know I've been involved with those before but so Kate I know you had talked about um you know perhaps meeting weekly just giv a sense of urgency urgency um how H how would you like I mean because Ann and I behind the scenes can start working on something here sure do do you want us to come back maybe with you know the first five or six and set up the first five or six and see how that plays with people's calendars um I know Amy was just offering some groups she could work with do we want to lead this meeting with hey this is who I would like to work with and we can work on those first as a priority for the committee um I like that idea Kevin I just um I'm a little bit nervous about getting ahead of the content that we're presenting that's my only concern I think we need to pin that up before we actually schedule and and maybe that's the wrong way to approach it because obviously it's gonna take a little bit of time and coordinating with these groups even if it gives us a couple of weeks I would like to think we can well even a month from now I mean we have a couple months before it has to be approved um yeah and I know we haven't really talked about you know do we want momentum going into when the budget is going to be approved I'm not sure what's the best way to approach this you know do we want all the momentum closer to the end and have you know so part of that is like you know I was thinking about that as you were bringing up the the action item at the bottom of that graphic there uh because I think there's some benefit from my position from my you know perspective that if people are emailing the mayor and the city council members in advance of this actually being presented um so that they're aware that people are focused and paying attention on this information and are looking for what's going to happen when it's introduced um you know I think that that kind of thing would would help build some moment going into public hearings and that kind of thing and what about like asking for a letter of support too you know and sometimes like in AC campaigns and I don't know if this qualifies but like what I've what I've seen before is we sometimes draft a letter that people can then sign so it's easier you know for them and they can add text if they want to um if we get a ton of people to a template of some kind yeah yeah yeah I like that idea Courtney um I'm not sure you know we'd have obviously be careful about the wording there but um yeah I I think we should I think we should try to encourage people to communicate in that way especially not knowing how the the you know public hearing part of this is going to you know yeah up going and you know with awareness too that in Danbury you cannot submit public comments unless there's an agenda item specific to what you want to talk about so um between now and April when the budget actually is released um there's not going to be an opportunity you know at city council to have any kind of public presence and even to tell them too I don't know what your thoughts are on this but like part of the mini campaign could be also to contact your state you know because there there's a process with the assembly and the Senate and the governor before adoption of the state budget and you know and especially on that ECS funding piece with they're trying to freeze um I think that's another area where we could you know bring folks in um Again part of this is I don't want to overwhelm people with too much information so um you know I think we're just going to have to evaluate that as we go forward and figure out what we think folks can process reasonably um in terms of the next meeting um we're we're about an hour and 15 into this one um and I think we're kind of winding down unless I'm misreading this situation um but I think you know I i' like to talk about what our next actions our next steps are going to be you know we left with an assignment last week I'd like to leave with one this week um and my thought is that uh Amy and Rich if you guys could each pick uh one of the main subjects that you would like to kind of delve into and understand and then be able to present that uh to the rest of us so talking points around whatever that area is okay I'll go with social emotional of course all right okay Rich do you have a preference on category here bring it back up again um I can read them off special special education um ESL and El supports DHS accreditation and curriculum supports M take the the uh English language support okay this one I could bring Augusta as my Advocate yeah uh rich I think if you're gonna take that when you talk to either Cara or austo the new e program is something that we should speak to because it's new it's vibrant and it's exciting that would be something concrete that's the elel achieve Dr s yes yeah I I would start with that it's that at least I'll be thinking about it and he's a good one to talk to it's they got some good information and for me with social emotional who would I contact if I wanted to Kelly Kelly Kelly okay that's Kelly has she she's organized a lot of the PD and she can kind of your structure okay excellent thank you and Kate you know what you can do is just assign the other two uh you select one and assign the other two to Joe and and the other ones this way we can get started yeah maybe to the point of an and Kevin reaching out it might be a bad idea for them to start now and and you know between the contacts and setting up dates maybe going out two three weeks from now that's what yeah that's what Mr won was yeah you know during the period that we're doing our homework they could set up the appointments for us this way we don't start three weeks later and have to wait a further three weeks yeah yeah I think that's right Rich um and Kevin thank you for for making that point earlier um May I just clarify one thing before we go uh so with this with the talking points is it something that's going to be more brief than Courtney's presentation is that the idea or is it is the idea to be able to explain and answer any question that someone might ask that's really that's really the goal I think Amy um but in terms of putting the information together that you're going to share with each of us you know part of part of what I think we need to do is just look at the some of the language that's being used and I I hate to harp on this point I just really I really feel strongly that part we have to make this information accessible and part of doing that is pulling out the language that is going to trip people up if they don't understand what we're trying to explain to them then we may as well not be standing in front of them yeah grab to what grabs on to you because what makes s what what interests you is going to be interesting to other people correct and in your own words yeah right right okay thank you yeah and if you have questions about like how to explain it fiscally you know I can I could give you that that backdrop you know what I mean if if you want to know the bullet point like 10 of it is on you know 50% on personnel and whatever you have questions on about the fiscal piece that oh don't worry you'll be hearing from me um Dr won I just want to follow up with you guys on these groups here I don't know if that's what you're gonna bring up Kevin if you have something else sorry well I I I think logistically I'm I'm not understanding and maybe I'm just missing something so if Mr janelli is focusing on one of those buckets from the wheel and he goes out and you know adopts one of these communities go speak to who's speaking to those other areas when he goes to speak to that group he's going to be speaking to them all Kevin but the idea is that each one of us board me board members is going to take one of those categories to be able to come back to the table here and explain it to the other board members okay so and to work up some information you know condensed informations so that we're not all doing the same work so in this so in that model then there wouldn't be anyone from admin from the district accompanying you guys is that what I'm hearing no I I still think it's good idea disagree I I disagree if we going out speaking to a group I think someone from Administration should be alone with that person I I I really think uh to have a board member just go speak to 100 uh concern men you don't do it on your own you take someone from Administration to go with you whoever you know you're talking about budget you take uh you know Court you know not alone well she's taking over yeah I think what Kate was saying was just putting it into more layman's terms which is a beautiful thing and then we and then we we Circle it back to the big points like with that nice colorcoded pie chart that Kayla did you know I love it yeah I think you know part of this Kevin we're talking about this in a very conceptual way right now but the idea is that the board members are going to come up with you know these these uh breakdowns for each of these categories we're going to assemble information kind of based around that that everybody can use when they go to do a presentation but I I like the idea of an administrative member being there to support that process um and I think it helps strengthen that connection directly to the schools I mean we're at the end of the day the board members are still just elected Citizens We're not you know educational experts and I think having you guys there to um you know help provide you know some of the the stickier pieces that this is going to be helpful yeah I think we just create the interest and the lead and and the administration there to back up the detail right and to go through the specifics in other words you know create the enthusiasm the excitement we're sort of the the front you know the First Act coming in before the main act and and then the and then the administration goes in and and does what they they do do well because you're gonna get at the stories like you you've been talking about the stories it would be so helpful if you get the stories whether it's because you're talking the Cara or a student or Dan you know you'll get those stories that support those pieces right and then maybe that'll be that' be amazing yeah now I like Sal's idea about ultimately at some point connecting this to portrait of a graduate and I think if there's a way that if we can sneak that concept into our talks now to get that word out to the community as well as we're trying to do this it it might be good um no yeah if Courtney Kevin and I can continue to work on these uh the one pager and the graphic that Kayla did that's what we're thinking we're thinking very forward yeah you know what does the district look like what what is it going to need how are we building this how are we building the schools to where they need to be and the marketing campaign around that yeah exactly so the p is is so critical it's critical mass to the this whole project so um let us keep building out this graphic and then um if you like the other one too we could also do that one um you know one is very techy where we can click people can click on it and other pieces uh link to Courtney's um PowerPoint can come up where the other one is more would be more of a paper that people could read um whether we use it as a onepage or mail or something like that for f yeah and I can make that power Point stylized in that similar way you know so we just start from what Kayla built then we have like I said we build on that four pager or whatever and then a PowerPoint and you guys can take what pieces you need or want right like when we all do this together to present but I think we'll just have a common I think it's great a common um Kevin and an do you want us to narrow down which groups we think we should be trying to to get appointments with first or is that something you guys feel comfortable doing I'm comfortable with doing that Anna you yeah I am too I think I think a a a email note individually out to each one talking about what the committee would like to do over the next few weeks and that we're inviting them to be part of this Venture with us um I think we'll um solicit their interest in what we're doing because it's benefiting all the children in the community um and so I think we can make make some inroads there great any last thoughts I love the brochure I think it's beautiful me too thank you well thanks everybody appreciate you being here and um uh we'll uh schedule another meeting um I'll be in touch with Cara actually I'll be in touch with each of you to talk about your availability all right what do you call it um Kate why don't we just we're all here you want to set up for next what are we in next Thursday so we keep the momentum going rather rather than just waste time you know later on because we're all here the 25th works for me if it works for you guys I I just picked Thursday just that it was a week from now but is that okay with everybody it's not okay with me but I'll have my assignment done will you be able to have uh Mr wson and and uh an and uh Courtney is that a good time for them yes I'll make it work could we do a half an hour earlier that's uh danam works that night we're talking about educa or not education um equity and the whole covid-19 in that discussion plus we're doing a focus group through the Charles Spanish group through Mo Street at 7 so 5:30 would would be okay for you we could yeah that would be great great would it be K it be moved to the next Thursday uh so that's the 4th of March there yeah yeah I don't see why not I mean I think some of this communication can happen via email too is that okay with everybody else here we wait say we're not gonna meet next week but meet on the 4th yes I think that's what we're trying to do fine with me and and you know again that does not preclude us trying to work out some of these details offline so right So Courtney Ann and I will look to um expand the PowerPoint so so it's more appropriate for the presentation itself and we'll f- tune the one pager so the one pager could still be available as a one page document to leave behind but in terms of a presentation that probably be more like five to eight pages will condense Courtney's overall big PowerPoint and uh and we'll make sure the themes are consistent to the one pager make it look good hopefully get folks attention that would be great thank you and uh in the meantime we'll do our work uh you know translating all this stuff and uh coming back to the the group ready to share that information yeah and I I also shared your feedback about the um videos um and so um Kate and so Ann had some suggestions so we'll Circle back together with that piece too and be ready to talk to about that next and I'm available whenever you guys want to talk about that just give me a heads up I'm happy to have a phone conversation okay oh great so we we'll take you up on that Kate sounds good yeah we'll take care that thank you so much can I have a motion to adjourn please I make a moot go ahead I make a motion to adjourn thank you second y Thank you Rich all in favor hi hi have a good night everyone thank you see you Mr

um and then looking forward uh at the ordinance revisions committee agenda for next week we're going to have a pretty packed agenda we're going to touch on site plan review thresholds t1 the transit zoning district accessory dwelling unit uh accessory dwelling units and um a proposed uh ordinance amendments as directed by city council relative to short-term rentals so it will be a rather rapid fire rc meeting lastly i want to point out i think i shared with the commission and for the benefit of anyone else the recording of the working session um that was referenced from the 9th where we had a lot of feedback and discussion on accessory dwelling units and the transit zoning has now been memorialized on video and available on the both project websites for both of those two proposed ordinance amendments so i think i shared the link with you as well but please note that it's also available on our website for your binge watching leisure very good any other commissioner officers or committee liaisons have anything to report out commissioner lee sure i started the transportation commission meeting yesterday um three of the items that we talked about were we had a presentation on equitable community engagement the other two big um items were a city administration of snow removal from sidewalks so the transportation commission was of uh in favor of pushing the city to further investigate how the city could see sidewalks that's something that they do in terms of snow removal um they considered it an equity issue sidewalks are um fundamental transportation um edges essentially so they wanted the city to continue to look at how they might actually implement that so a snow buddy study was shared it's actually a pretty good read it's about 60 pages so um and then the last item was personally mobility vehicles um i think it's mostly around like those bird scooters and essentially anything that's kind of motorized is traveling on sidewalks so we talked about duty of care health safety general welfare on the sidewalks and we one of the discussions was on the ordinance language regarding a 10 mile per hour speed limit which is equivalent to about running at a 6 minute mile uh but then they had actually just said uh we don't really want to put a speed limit because it won't be really enforceable no one's out there with uh lidar at sidewalks so um those are the three items it was my first one so i hope that's a sufficient summary very good thank you for representing us there and bringing what's going on there back to the table any others all right very good um next um the agenda is item seven which is public comment um this is an opportunity for persons to speak for up to three minutes about an issue that is not listed as a public hearing on this agenda so that's this is not the time to talk about 2385 east ellsworth or 2394 winewood to comment on any other matters please call 877-853-5247 and enter meeting id 939 5339 6143 city staff will select callers that have raised their hand calling on you by the last three digits of your telephone number you raise your hand on your phone by pressing star nine when it's your turn to speak um there'll be an automated uh message telling you that mr leonard will also call on you by those last three digits of your telephone number please move to a quiet area mute any background sound so that we can hear you clearly and please also state your name and address at the beginning of your comments if any callers on the line wish to address um have public comment right now you can press star nine to indicate that you'd like to speak unindicated all right very good um we'll move on to item number eight then which is public hearings for the next business meeting yes we have two scheduled uh public hearings for the march 2nd 2021 meeting of the planning commission the first is proposed amendments speaking of long ordinance titles proposed amendments to table 515-1 table 515-2 section 5.33 section 5.37.2 key and section 5.37.2 s of chapter 55 of this code of ordinance for city council's approval unified development goal to establish and regulate short-term rental uses and then the second is proposed amendments to table 515 permitted use table and section 516.6d accessory dwelling unit specific standards in chapter 15 unified development code article 5 of the evander code of ordinances accessory rolling unit modifications that were discussed in the working session very good so that is effectively two weeks more or less um again next week uh is the working s or um the ordinance revisions committee so two opportunities coming up for ordinance change discussions and um always as a reminder um folks are always welcome to email us as well in between those opportunities at planning a2gov.org thank you very much mr leonard we'll move on to item number nine a this is regular business this is um the petition at 2385 east ellsworth road site plan and special exception use for planning commission approval as is our standard procedure we'll give the petitioner up to 10 minutes to tell us about the project and proposal um staff will then offer a presentation and then we'll open up the public hearing before a commission discusses the item so as mr leonard is populating with the petitioner and staff we'll give him a minute there okay uh mr hart i think you should be able to access shardscreen and whenever you're ready you have up to 10 minutes to present to the planning commission all right is that screen coming through yes all right let me uh all right um my name is heath hart we are here uh we have brian fenich um and kyle gonzalez the architect and also steve soka the owner for the property all presents so if there's any questions that i cannot answer we have a good group here that i'm sure we can answer any questions that you might have this is a request this is a property 2385 east ellsworth um it's an existing property the property is kind of uh it's on the north side of ellsworth between shadowwood drive and jonathan court uh just kind of pointing out this ariel i just kind of want to drop in just so you can see that the current site is is kind of a of pavement and building structures and looking at the site to our east we've got a forest hills co-op which is the zoned r4a and then to the west and also to the north we have a c1 commercial zoning so we've got residential to our east and then commercial to our west and to the north um and as i as i stated the existing property it's got a large impervious footprint there's no storm water management uh there is no buffer provided to the r4 except there is a existing masonry wall that separates the east property line lies right on the property line and we are proposing to maintain that existing masonry wall to provide additional screening when we came to you first uh that would have been um it would have been over a year ago um this is the plan that we had provided and after we had left and got the original seu approval started looking at this plan and noticing some issues the biggest being we are at that point in time we were proposing a new building that was going to lie in the south side of the the property and with the square foot of that building uh even maxing out our allowable off-street parking we had six spaces and uh our owner and the use of the building uh had a real concern with only providing the six spaces um also the circulation part circulation patterns was not the best we had a single entrance a single-sided parking lot and our space constraints really did not allow us to add any additional parking to service the medical marijuana i'm sorry the recreational marijuana facility so we had some concerns with that original uh plan um we're coming forward today with a new plan and this plan what we're proposing is to renovate the existing building so we're taking apart taking away the the new construction or a new structure away from the plan this existing building years ago served as a liquor store so it already had a solid foundation uh for us to work off of a footprint for us to work within to renovate it to make it make it work for our purposes um with this new building um this is 2533 square foot building so with that square footage we were allowed to increase our our parking spaces to a total of nine uh which is maximizing the allowable parking which serves a great benefit for our use it also provides a increased circulation pattern now we have an area you can actually pull in and then there's a a large vehicular use area that's in the center that allows for turning movements so as cars come in they're allowed to turn around it also allows for a trash truck to come in and turn around on site um as well as a fire truck can actually back up and make that turn although it is it is uh deficient in the regulations um we do have fire department approval but since this is less than 150 feet we're not required to have a turnaround but um in running running a truck turning movements it is possible for a truck a fire truck to turn around if if in case that event ever was needed so we also decreased greatly decreased the impervious footprint right now the northern uh proposed lot split would be uh all that existing pavement would be removed that would be restored with grass we were providing a 15 foot wide natural feature i'm sorry a conflicting use buffer along the eastern edge to separate our commercial use from the residential use to the east we are also increased the width of this sidewalk so um we are not we don't fall under the requirements for the electric vehicle ordinance however with this arrangement we do have the capabilities of dropping in a electric vehicle charger and that would probably be laying right between the the ada parking space and the regular parking space and that could be a dual charger to serve actually two parking spots a accessible parking spot as well as a standard parking spot and the spatial requirements do allow for the placement of that charger if it was ever desired in the future and it would still allow for the pedestrian axis widths needed on the sidewalk to be able to maneuver that sidewalk uh without conflicting with the placement of that so we were pleased about that that consideration uh that if an event we have if in the event it's decided added we don't have to uh reconstruct or reconfigure any parking or um sidewalks in order to get that consideration we are dual using the pavement area with a large um underground detention system for storm water management that would be used in conjunction with a structural water quality unit um that's one of the one of the units that would capture sediments and allow for pumping of that structure to remove those sediments so when we discharge into the street it would be clean water and it also would be a controlled release rate to prevent any downstream capacity issues with the existing storm drain i will say with that storm drain that's in ellsworth road we were notified actually last week that that is a county drain so we scrambled over the last week and worked with the water resources commissioner office in order to get the approval for this system and really pleased with the layout um and how this is all working and i guess next i'll turn it over to kyle unless there's questions on the site layout i can answer and if not i'll turn it over to kyle and he can speak on the the building kyle he left you about a minute okay um the uh the concept for this building is to reuse um as much of the existing as possible um there's no new development we're not proposing any additions uh the awning that you see here is being it's actually integrated into the overall structure so we couldn't cut it off and we redo it like we would in other facilities it's it's integrated into the overall roof structure one of the things that we are doing here is using lifetime materials um stone veneers nijiha uh panels fiber spent that have a 10-year just finish warranty um the other part of this overall concept is to raise the parapet height it does two things one it gets a little bit more of a street presence and minimizes the scale of the awning and two it provides a little bit more screening to the adjacent sites on either side if we don't think you'll see any of our rtu's from the ground but anyone possibly on a second level uh we're looking out for them there's the the layout uh this area was concerned with security and this is one of the few uh locations that we've designed a few in the city but this is one of the few locations that we have an exit vestibule um there's a separate entry separate exit and it's um it's there just as an extra security precaution um you can see the extra parapets and then all of the existing light fixtures that you see on the building on this image have been replaced or are proposed to be replaced with dark sky compliant light fixtures we use lithonia wedge fixtures and wst they're on one of the latest sheets or one of the site plan sheets i can bring it up if needed that's 10 minutes perfect nicely done all right um [Music] there we go mr leo do you have a report for us thank you um i'll start by saying i can pull up some um graphics as well but i think i'll just keep it a little more brief but know that i have them on standby but um thank you very much let me just go over some of the technical aspects of what is before you tonight um you have um two motions in your staff report because there are two petitions one is a site plan for planning commission approval so i know that currently you don't approve very many site plans but since there are no building editions it's just site work this falls under the site plan for planning commission approval category and also we have an amended special exception use uh before you um the approved special exception use um is very specific to a um a marijuana provisioning center slash retailer to be in place in a newly constructed building south of the existing building on this site so the amendment is to change that condition to allow the approved use in the existing building the staff report does have a long proposed motion for you for both petitions um i think that uh mr hart and mr gonzalez explained very well what's going on with the site improvements um the staff report um also runs through a brief description of that of that uh staff report also goes through the special exception use standards the general standards um um which for all special exception uses are summarized master plan consistency compatibility with the general vicinity consistent with the neighborhood and not detrimental to it uh parking pedestrian safety vehicular movement and traffic on and surrounding the site and impacts on natural features i will point out that i have a um error in the staff report a little bit too much copying and pasting in the pandemic and not enough proofreading the staff report general uh special exception new standards mentions that the site has enough space to accommodate 1500 square foot commercial parking um for the proposed use that was for the old site plan in the new building now you can see from the site plan that the uh current site also has um enough parking to meet the ordinance requirements and thus the general special exception use standards and then specific special exception use standards for marijuana facilities um the applications need to come with some additional required information things that address the operations safety and security plans you have to address the description of order control the waste disposal plan and state the hours of operation those i went over those in the staff report as well um overall we found that the site plan meets all of the development approval standards and the request to amend the special exception use doesn't change or negate the previous findings um in some sense you can argue that the amended use in the existing building is perhaps more compatible with the surrounding neighborhood residential neighborhood because it doesn't increase the volume of commercial uses in the area it reuses the existing building staff has reviewed development review team has reviewed all the materials as well and has no outstanding comments staff report and the motion mentions that we recommended approval subject to receiving the county drink county water resources commissioner's approval and that just came yesterday um thank you to the applicant team for working so well with us on this last minute twist and the staff report i provided a little bit of background which i won't go over but i'll just mention it's there because we have you're not it's not deja vu we have talked about this um project um a bit in the past year staff is recommending approval of the site plan and the amended special exception use i'm happy to answer any further questions thank you very much um at this time i'll open the public comment for this petition public comment may be made by calling eight five three five two four seven and then entering meeting id nine three nine five three three nine six one four three city staff will select callers that have raised their hand one by one calling on you by the last three digits of your telephone number you can digitally raise your hand by pressing star nine once you'll hear in a um an automated announcement once the host is allowing you to speak please move to a quiet area and mute any background sound so that we can hear you clearly please state your name and address at the beginning of your comments and i know there's a bit of a delay so wait to see if anyone calls in no callers currently on the line all right then because it's a very long motion i'll close a public comment and if somebody sneaks in while we're reading it we can button commissioner gibb randall would you be so kind as to read it or i can do this one if you want to read the next one all right we'll do so buckle up the ann arbor city planning commission after hearing all interested persons and reviewing all relevant information including an accompanying site plan finds the petition substantially meets the standards in chapter 55 unified development code section 5.29.5 point d special exceptions and section 5.16.3 point g marijuana facility and therefore amends the 2385 east ellsworth road special exception use for a medical marijuana provisioning center slash marijuana retailer this amendment approval amended approval is based on the following findings one the proposed use remains consistent with the c1 local business district which provides for commercial retail uses as well as office and residential uses two the amended location of the proposed use will not adversely impact traffic pedestrians bicyclists circulation or road intersections based on the location east ellsworth road provides access to the site and the proposed use is consistent with other surrounding uses traffic impact three a site plan documenting the existing and proposed conditions of the site has been submitted in conjunction with this application four through documentation submitted by the petitioner regarding waste disposal inventory tracking security and other mesh method methods of operation of the facility the provisioning center retailer in the amended location on the site will still be operated in a manner that will not have an adverse impact on the neighboring properties or area and will not have a detrimental impact on natural features five previous conditions relating to timing and deadlines remain in effect maintaining established expectations despite the amended physical form and location of the provisioning center retailer on the site this amended special exception use approval is based on the following conditions one approval of a site plan to redevelop the site for a marijuana provisioning center or retailer is approved by may 19 2021 2.

in attendance was President Jim Smith myself board members Joe Kenova and Dana elron from the administration Dr Danny robotzi Mark tan Luis Ross and Michael doctor also was present was Rachel Harrington the following Strauss is a mandates uh mandated policies was discussed 0145 uh board member resignation and removal uh we changed the Clifton to be added in the second line 1643 Family Leave Strauss Isme recommended the fourth option on Page 6 and 22 this is a really lengthy um policy it should U be selected to provide for Rolling look back periods for purposes of defer def termining njfla or FMLA uh leave entitlements 24:15 every student succeeds act it this is the committee recommendation to select both options on page four relating to the type of Title One programs that are relative to the district it was recommended that the following uh revised mandated policies be adopted for revision 241 15.2 Title One fiscal responsibility 24155 student surveys analysis and evaluations 245.20 every student succeeds act complaints 4125 employment of support staff members 53301 administration of medical cannabis 6360 political contributions 7425 lead testing in water in schools 8330 Student Records 9713 recruitment by special interest groups it was also recommended that stous Esme that the following outdated updated and or replac policies be adopted in one resolution the committee read them over we agreed 24151 academic standards academic assessments and accountability 24503 highly qualified teachers TW uh 30 34 31.1 Family Leave 34 31.3 New Jersey leave um Insurance 44 31.1 family uh family leave 4430 1.3 New Jersey um leave Insurance 7431 school security um uh myself brief the committee on information garnered at a meeting uh and I uh about conferences that I attended about a vaccination policy there was a lawyer speaking about a vaccination policy uh and it was pretty pretty intense and also about virtual learning filters policy we're gonna we're going to look a little bit deeper into them but Dr roberi addressed these issues a review for the procedures are in place regarding the monitoring uh filters the committee will re revisit the items as needed um the committee then revised current bylaw 0155 board committees to clarify language in the bylaw to insert a mechanism to establish when the work of an ad hoc committee ends and discuss language proposed by commissioner Del it is recommended to maintain the original language proposed by the board with the addition of the word written between final and Report the revised language added to the end of the second paragraph would thus read the ad hoc committee will be automatically discharged upon submission by by the by the ad hoc Committee of its final written report to the board the committee feels that this is adequate address this this adequately addresses all concerns the committee heard then heard from uh Michael doctor the high school principal of CHS regarding the results of a survey forwarded to all staff regarding their interest of having their children attend Clifton public schools at a reduced agreed upon tuition rate if they live outside the city of Clifton the result the results revealed uh from staff that it would be add about 40 children to our district and there would um these would uh be spread out throughout all grades at uh with 12 at the high school six in the middle school and the balance in the elementary school grades K to five this amount is reduced if the programs were to be offered only to certificated tenard staff in regards to possibility of offering this option to the staff the committee discussed among other concerns and issues the following what would the tuition rate be and would it be paid over a 10 or 12 month period eligibility in sports clubs and extracurricular activities Transportation class sizes constraint placement of students special education students student discipline issues upon completion of the proposed policy by Administration and review by policy the policy committee will recommend that the board opt the pilot program for full-time certificated staff the meeting adjourned at 4:43 p.m.

so if everybody's ready we'll start okay i'd like to call this meeting to order due to the covet 19 health emergency and in order for the board of education to conduct its business this board meeting is being held via video conference and stream live on youtube on the district website at www.ebnet.org in addition members of the public may provide comment at this meeting through zoom by entering the url meeting id and password you see before you on the screen upon joining the meeting your participation will be muted to ensure that there is no disruption to the business being conducted by the board of education will the secretary please call the role mr carangelo here mrs chu here mr sismar do you see mr sismar on screen yeah mark you're you're a mute i think he's having some technical issues but um here yeah for a minute thank you mr hong mrs lax mrs reese here mr winston and president becker here before we rise to salute the flag i'm going to ask everyone to remain standing after the pledge of allegiance for a moment of silence immemorium for albert m simon a moment of silence will be observed in memory of albert m simon who passed away on february 14th a 57-year resident of east brunswick al served as an east brunswick board of education members for 12 years from 1973 to 1985.

39 i think it depends if they credit that a shot yeah 39 saves for colin sherwood i mean right yeah that's just dominated by this far the falcons it looks a lot like the first period just with a lot more goals yep and there's only a matter of time before this offense was here for the falcons i know that the spartans essentially won that second period but now gobek on the break gets it to kun kun can't bury it now chad o'brien sending it back down teddy kun good chance there created by dobeck i think spacing is a huge thing for spartans absolutely unable to spread out here tonight and uh resulted in a lot of bodies running into each other we are into the hot table final five here shots are 45-17 and now kuhn or rather garvey hannah trying to find dobeck now the other way here come the falcons tassineri walking in shot save sherwood another shot comes in and padded down by sherwood there is save number 40.

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um our math benchmark for ninth graders was um 486 the chs average was for um uh 472. um uh wait a minute did i yes no 46 okay i'm sorry um i have to go back to the slide on that one because we the average was higher than the benchmark um in 10th grade 99 of the students took the test the benchmark for reading writing was 430 our cheshire average was 5 13. in math our benchmark was 480 and our average cheshire average was 484 and then finally 11th grade 93 percent of the students took the test benchmark average in english or in reading writing was 460 cheshire average was 532 and our math benchmark was 510 and our cheshire average was 492. so year over year progress for class which measures the uh measures from 10th to 11th grade progress um the kids increased their scores by 21 points and then against the durg b average we excelled the durg b averages when measuring psa psat 10 to psat 11 and also when measuring psat 10 to sat 11.

a land division application to create the lots proposed on the site plan is submitted and approved prior to issuance of any permits or licenses three the petitioner obtaining and maintaining both the state of michigan marijuana license and a city of ann arbor marijuana permit and providing documentation to planning services by november 19 2022 for the petitioner operating a marijuana business at this address by november 19th 2022 and the ann arbor city planning the second motion effectively is that the ann arbor city planning commission hereby approves the 2385 east ellsworth site plan dated january 25th 2021 subject to one approval of a land division as proposed and two approval by the washington akane water water resources commissioner prior to issuance of any permits or licenses moved by commissioner dish seconded by commissioner gbranzl any discussion of the proposed motion commissioner milstein thank you um mr leo so my recollection was the reason why last time around they were not able to use the uh existing building there was because they were within 600 feet of bryant elementary and so the reason so they did the whole um so the reason why they move they uh they pretty much change the property line was the reason was that they were more than 600 feet away is that is that correct and what so what they're doing now is they are instead cutting the back part of the of the property um and keeping the the existing building in the front in place and that's more than 600 feet away from the from the school yes exactly um the building the building itself is more that is has plenty of distance um and by doing the land division cutting the northern part of the property rather than putting the line south of the building there still is a conforming lot created we have a sketch um on file about that that you can get a retail building um and small parking lot on the north so it's a conforming lot and it has development potential it couldn't it could have any permitted commercial use on it but it could not have a um a marijuana facility on it now for two reasons one it is too close to bryant elementary and now it's too close to another um provisioning center retailer but um this the spirit and the the rules are being maintained but the land division line is being moved so technically you know from what i believe i heard from the participants presentation was you know the northern parcel now the small parcel um was going to be used as green space but what i'm hearing from you is that it is technically a developable lot so they could potentially put a building on that property is that is that correct yes it will be um in the immediate term um they need to do the land division and they need to remove all the impervious surface um and restore it to a more vacant condition because um parking is not a permitted principal use in the c1 district however um it being a fully conforming lot vacant lot a site plan could be submitted in the future for um for a commercial use um but the immediate is for it to be a vacant lot and all previous improvements are going to be removed so that it is truly a vacant lot and it will not be used inconsistent with the zoning okay so i would like the commission as we're having a conversation about this to discuss that um knowing that that's not going to be a there's a potential that that property could be developed um i believe we had a conversation you know when this was before us that you know this is sort of working it's not working the system but i don't know the exact terminology that i would use but it's sort of like going around um what um you know around the 600 uh feed from the school criteria that we have so i feel like this is now you know so here they are uh cutting off the northern parcel we have no guarantee that that is going to remain a uh you know it could be developed into another building so what we're currently seeing is a grassy area um that might go away so i'd like to i'd like to get feedback from other commissioners as uh they're uh talking about this item thank you mr leonard yeah um and uh planner deleo can correct me if i'm wrong but i just wanna i also want to set the scale on that distance requirement um to be clear when we first looked at this parcel um well let me back up the city has two public mapping systems one of our mapping systems showed that it did meet the requirements of the separation another one of our mapping systems showed that it didn't meet the requirements of the separation based on the margin for error and to be clear that measurement with it was within one foot it was you know between the last foot of the requirement so because of my understanding what i learned then to be the margin of error frankly for measuring based on those tools that's what ultimately necessitated our contact with the petitioner letting them know that they would not need it without clear documentation of that basically they would need a broader survey of numerous parcels in order to document because i couldn't reliably conclude that based on that so i just want to set that scale i totally agree with with you know how you question why this was happening commissioner milstein and planner deleo was absolutely accurate but i do want to be clear that um it was awfully close without this from the dimension so i don't i don't want you to go on the sort of premise that we're talking about the majority of that property is necessary to meet that separation it's not it was awfully close to the corner of that existing one we just couldn't i couldn't conclude that it was compliant with the ordinance without it with this division it's clearly compliant so i just wanted to set that stage i but i totally agree with the with the point um our intention was for the time being to make sure that this use didn't frankly creep in to that area out of compliance with that but term we don't know what's going to happen but we do know it would be subject to sight thank you for that clarification um commissioners clark i saw your hand up before was that by accident i'm trying to read your lips assuming yeah you don't need you don't want to talk about okay great any other commissioners have comments or questions or want to take commissioner milstein up miss uh commissioner dish yeah i want to take commissioner milstein up because um my main question my two main questions about this project were what is anticipated for the vacant lot and i suppose the answer could be nothing's anticipated at the moment but we've just had a discussion of what is possible and you mentioned in the report that residents had several residents have written to oppose the proposed use the that those communications were included in our packet this time around and so i wondered if you could summarize some of those concerns i glean from the um from the presentation of the proposal that security was among them and that that concern has been addressed a little bit as much as it can be the information divulged to us and the rest will be of course given to the state but that we don't make all that public because we do not want to assist danny ocean in planning a heist so um we will not ask any more questions about security but i would love to hear about objections and uh if there are any existing plans for that developable lot um and i i do i kind of see that there's not really much we can do about it necessarily but i i'd love to hear whatever anybody wants to say i can address the um some of the comments from the original special exception news approval um and i can let the um the owner of the design team the future use my i suspect there are no immediate plans for the future use of the lot um from the original uh special exception news public hearing um the the neighborhood i can summarize it by saying they seem to be um um appreciative actually of this current owner taking over the property my understanding is there was a lot of conflict and um the former liquor lotto deli was sort of a sort of a nuisance it became a hangout um it was not a bright spot of the neighborhood um and um i think there's a lot of desire paths that cut across from the neighborhoods coming to the coming to this site i think that the um current use of the site um cleaned it literally cleaned it up a bit um it removed some of that attractive nuisance element i believe and it's a physically nicer site and they expressed some appreciation for that but their main concern was they they did not want um a medical marijuana or retail facility in such proximity to so much housing they just they felt it was um would be a bad influence on the neighborhood it would make things too accessible and too easy and it would send the wrong message for the neighborhood um very valid um concerns but from our other facilities in the neighborhood and but i have to say there was an equal number of persons in support of the um of the provisioning center and retailer talking about how they would appreciate this service so close in the neighborhood um they are patients or recreational users um and so that was actually almost a 50 50 public hearing and i you didn't ask but just to clarify if the amended special exception use is not approved the current special exception use would still remain if it is not um invalidated it may or may not be the right word was still the outstanding question about the development team's plans and is that if anyone from the um from the development team would like to talk to that i can talk to that briefly there there are no plans currently for that uh that lot um it's just uh a grassed area for now um there was a a plan that was proposed to demonstrate how a business could be placed there but there is no plans for a business to be placed in that that area do i get one follow-up absolutely okay we don't have the same time limits i think that okay now um thank you for your answers and your candor um and certainly the grassy spot looks great uh i was just curious this was another thing that occurred to me when i was looking at the project do we have other marijuana provisioning centers in such close proximity to residential housing okay that's you know good to know it may be a brief list if anybody could follow up with that um so i can be prepped for council but other than that you missed the string for a while we heard a lot of petitions um any other questions commissioner hammerschmidt uh and mr actually can we if mr leonard has something that's clarifying yeah um i just want to follow up on commissioner dish your comment um uh i presume you're just talking about information just to be clear the planning commission is the final stop for the special exception use and the site plan in the circumstance so however if any site plan was proposed for that lot that would go under the current regs that would go through the planning commission and on to city council thank you commissioner hammerschmidt yeah just quickly i think um the petitioner mr hart you showed this sorry if you guys can hear screaming children um he showed this i think on the first slide but can you just remind us what in the original proposal what was happening in that back portion if anything um it was parking lot okay thank you that's what i thought thanks other questions or comments commissioner good brandel um i'm just curious um mr hart does does the underground detention is it infiltration at all are the soils really bad there or did it um or did it it's bad okay it seems really variable in that area in terms of sand and clay i was just curious um and then i presume the drive kind of heading towards the back even though it's not really going anywhere is that mainly for the fire truck to be able to kind of pull up to the building or is it more about the future use of access to the back oh that is a shared access for both access and franchise utilities to service that backlot the easement is going to be in place at this current time but so there it is an access point to that back lot right now which i i believe is required as part of the land division you know that has to have access to the to a public street okay alrighty thanks other comments or questions i have a couple um and i'll start with the one that uh kind of follows on to what commissioner milstein said and i've been trying to pull it up but you guys know the plan better than i can look on my screen um what kind of physical separation i know you that you're removing concrete but what is stopping people from parking on the new lawn that you establish because people park on the lawn sometimes in this town so how do they how do we stop them from doing that um there are no physical separations right now on the plan um well i guess i can double check if there's gonna be a curb on the back of the sidewalk or not i mean sidewalk drive um but perhaps um curbing can be installed um even some baller type things could be installed if there's nothing right now i'm not the landscape architect on this but i mean i planting bushes right or something that is physically planted to stop people like i would i would actually feel more confident then that this is functioning as two separate lots and that sure there could be another development that's unrelated based on what we hear it has to be on you know it couldn't be a um some kind of a marijuana facility just because um of the proximity issue and also like what's you know to an existing facility um so some if somebody some development does go there they would have to tear it out but i um i don't want to like be again play landscape architect at the table but that's i'm just think wondering if kind of curving that landscape buffer that um conflicting land juice buffer around works this is this is actually like a question then for the development team i'm happy to agree to it but um i don't own a lot i i'll take that um i don't think these have any issue with that um planting some shrubs i don't we wouldn't plant a tree obviously because that would be detrimental if we have to cut it down if there is a future development but um some low-growing shrubs some grasses something as a physical delineation or or we could do a curb across that i welcome others thoughts but that would give me a little bit more confidence because a lot of these standards are reliant on people you know neighbors calling in and i don't wanna i like particularly if this is done intended to you know honor that separation um i think physically putting something there to make it more difficult i don't know that we need bollards and honestly i would rather see shrubs than a curb um so but welcome others thoughts commissio mr leonard um uh my crack staff has put together a proposed condition just i'll throw out there for your consideration um it would be a fifth condition of the special exception use plan that would direct that the petitioner work with staff to develop a landscaping plan curb or other method to create a physical barrier to restrict use of the vacant northern site i like that um or uh i almost would i kind of would rather have landscaping plan rather than the curb um but um i'll go with what your crack uh staff has developed and i'll move it i guess anybody want to second it okay commissioner mills jean so now we are in discussion of the amendment not the overall plan because it was moved and seconded now we're in discussion about the amendment so what do people think about requiring that commissioner clark um i think that's great idea it's gonna be really important to separate those two parcels especially stay in the spirit of you know keeping that separation um and i was just kind of concerned about the security um and i think it would also be good if there's some kind of a buffer there especially hedge just to ensure that the security for the property stays on the property and doesn't you know have security guards or anything at the back of it things like that so there's a lot of benefit there great other questions so commissioner clark i guess because i moved it as discussed does it it sounds to me like you like heads should we cut off the curb i like the curb as well because i do think that like people parking back there seems like it might happen and i don't know okay so keeping that as part of it makes sense i'm fine with that too other questions discussion of the proposed amendment commissioner hammerschmidt i mean i would actually be fine with just saying landscape i mean i feel like you're going to put a curve i mean who knows when this will be developed but if you're going to pour the concrete and have to rip the concrete out that just seems like a lot of work and expense and you could reuse some of the like landscaping elements that you put in so i mean i would be in favor of just saying a landscape but i could also go either way that's just my general feeling about the situation and leave it up to staff to hash out the details commissioner mr leonard i would just point out that this language would provide for that option it but if for some reason the petitioner you know or for some reason we didn't think the landscaping was going to adequately we weren't going to be able to get to a solution this just does provide some flexibility but generally i think the development team is probably of the same mind as referenced by the tree comment you know there's probably no intention to make it more difficult than less for future consideration great other comments on the amendment or questions discussion all in um do you want a roll call on the amendment mr leonard or should we just can we do a voice vote voice on the amendments okay okay all in favor of the amendment to require landscaping curb or other thing please say yes or raise a hand any opposed i see none okay so now we have an amended main motion um i still had two more comments one what are questions one is about the ev parking and there was a comment that the petitioner made that it's not required and that was confusing to me because i do see like a retailer provisioner um provisioning center is on the the table that's now in part of the udc so steph can you help us understand that yes the uvb parking ordinance applies to site plans for city council this is not a site plan for city council got it if the rear parcel was developed that would be adding new floor area and it would require compliance with the uv ordnance got it so and if it slight plans for for this use typically do stop with us unless it's a brand new development problem if a new building was being proposed that would require city council approval but because none of the triggers that would necessitate that are being provided here um it's it is your authority and ev parking is not required got it and just so that i'm making sure that i'm reading the table right if this were to something that would go before city council they would need to provide 10 of the parking would need to be installed another 10 percent would need to be ev ready which is conduit there and 15 would need to be capable that means they've got a big enough box so they would they would have to install one charger if it went if if that were required and probably have two spaces wired to be able to do that and then space in again the electrical connection for um for another charger or two like the night spots is weird i agree that was my read and my first reaction was they'll need to provide the ev parking because that went into effect on february 14th but as mr leonard mentioned it's a not a site plan for city council but um i tried to encourage them and they were in agreement um although the shopping habits that uh provisioning centers and retailers uh the customers um it's a very quick trip but employees um i said if you may have an employee who would um like to charge um and since they were redoing the parking lot anyway they felt it would be easy enough to do and that was the whole premise of the um ev ordinance that if you're doing enough site improvements put in the capabilities very good so can you remind us one more time because i was distracted once you said it's not required i was like wait i thought it was just required so can you remind us one more time um either mr leo or someone from the petitioner about like what is going in oh um i'm gonna let mr hart explain again um they were making it ev ready for they were putting in a i'll stop um essentially we we looked at the spatial requirements um when you put in an ev parking space you have to maintain an access aisle width to allow for pedestrians to go by so what we did is we bumped that sidewalk out so now it's wider at the building so in the event that it ever does go in there is a physical spot that it will fit and you won't have to modify um curbs or gutters um the proposed spot would be right next to the building so if it was going in it would be essentially probably a slap of concrete that you'd pull out or cut out in order to install that so very minor minor work um to move forward with that okay and it's being and you're wiring it now then no we're not wiring it now we're just making sure that there's spatial you know a spot for it so um in the event it does go in we're not gonna have to reconfigure the parking lot okay commissioner gibb randall i'm i'm glad the spatial part works it seems to me that sleeving it would be really cheap and mean that it just is so much easier for it to potentially happen and um you know just given that like gm just announced that they're going fully electric by 2035 this is just this is what's happening it just is and so um you know again i'm not suggesting that you necessarily upgrade your entire electrical panel or anything like that but putting in a pvc sleeve to allow it for the future just seems like a small small thing that would then make it such an easy lift for the future to be able to thread it on through and just um and again the bigger thing is the spatial capacity i totally agree but it seems to me that a sleeve would be really simple and straightforward to be able to do so that you all are set up for the for the future so i would i would request that is that a motion to amend uh i i would we be amending the yeah we'd be amending the site plan right it would be at well it would be adding an additional condition is that fair mr leonard like that's what yeah and so you want to make it first like to kind of see what other people think i guess um if there's i would second that motion so that we can discuss it okay let's discuss it putting in the conduit to make it ready any discussion i see some thumbs up mr leonard was that oh uh commissioner lee i would be in favor of that as well at least it's the conduit it's not necessarily the actual electrification itself but just infrastructure so um i don't think that's too egregious of an ask but that would be in support of that got it did you i know that that was kind of an informal amendment this is what we're discussing is to make it effectively not ev installed but ev ready the installation of the conduit yeah what i would what i'm hearing is a condition that it'd be essentially two parking spaces based on where they had previously mentioned that the proposed location would be would be made ev capable so which means obviously already designed in a way for physical and it's going to include the raceway not necessary and the space it would require space in the panel i would encourage you to make that consistent with our ordinance if we're going to be measuring that but it doesn't have to yet be wired um the conductors don't need to be installed that sounds good i i like that so eevee capable that's the that's the the entry level on our grid thank you for reminding us about what that all entails any other discussion of the proposed amendment which would be a adding that condition all in favor please raise your hand or say yes yes i see everyone's hands so that means we are back to the original motion that now has two amendments on it i have one more question or comment and um i have to go back to my oh this is actually um the petitioner mentioned um that they are changing out the building lighting to be dark skies compliant which is fantastic thank you um so presumably even in the security plan which we understand we might not be privy to all of the security measures but even in that floodlights are not generally um dark skies compliant so that we're not having flood lights on this building effectively no there are no floodlights fantastic um great and i would just like go ahead night vision night vision cameras to get anything that's out a little bit further beyond okay so more light does not always necessarily mean more security it's the um message that i hear too any other comments or questions on this petition commissioner milstein just want to confirm the fencing that that's currently around the property is going to be removed is that correct no we were keeping the fencing at least around the north and west side the east side is a masonry wall that is also proposed to stay i guess what i'm talking about is the large gate um that's currently at the front that's being removed is that correct that is correct at the at the street side okay thank you any other questions or comments commissioner lee i can't really tell on the site plan or not is the front curb the concrete curb going to be like the turning in lane is that slated to be replaced as a part of this i just can't really tell there's a lot of cracks i see um so i don't know if i really just can't tell and the reason i'm bringing it up is simply because i see a pretty um substantial bus stop nearby and i'm just thinking from like a standpoint of like i think aesthetically and you know with the landscaping kind of buffer i i overall like the design i think it'll be better than what is currently there um i just also want to make sure that you know people that's using that bus stop is gonna feel comfortable and safe and uh so i just wanted to know if there was any uh i could i just couldn't tell is that turning in lane just gonna remain the way it is because it doesn't look very good um no the the turning in lane does get removed and replaced okay got it should be new concrete yes at our entry itself and then our sidewalk gets replaced at the entry okay um and then after sight plan when we work through with engineering we do have to tie into a place that's ada compliant so if the existing sidewalk that we're tying into is not ada compliant we do have to go at least another 15 feet in order to try to find a place that's ada compliant um to tie into got it um all right yeah that's pretty much the extent overall i think i am um okay with what i see here so i just wanted to at least mention the uh the bus stop and the residential use is obviously of a slight concern i mean a grocery or something that's a little more widely um kind of accessible would be ideal but we don't live in an ideal world so um i yeah i'll yield the rest of my time thank you any other questions or comments on this petition all right then we'll do a roll call vote recalling that the initial petition now has been amended twice commissioner gibrindl yes commissioner abrams yes commissioner hammerschmidt yes commissioner dish yes commissioner lee yes commissioner clark yes commissioner mills yes mr milstein yes motion carries very good thank you very much folks thank you all right the next item i'm scrolling through my forever long script here from the last petition discussion is um item this must be 9 a 9b 2394 winewood avenue special exception used for planning commission approval as before we'll start with up to 10 minutes of petitioner presentation and then staff uh filling in any uh providing a presentation before we have the public hearing and the motion yep just give me one moment here no problem did i lose anybody i wasn't supposed to you know i'll look here petitioners do you think you have everybody that you were expecting you see them their faces now okay perfect whenever you're ready then you can um present for up to 10 minutes i'm kathy keineth with nikon engineering and i prepared the site plan um we originally brought this plan um i'm gonna sure plan here can everyone see that okay yes we can okay so we originally um came with this site plan back in 2018 and um well i can get to the next page for you and the at that time it was for a medical marijuana provisioning center the site was upgraded there were a lot of improvements made there was impervious parking lot removed there was new landscaping put in there was handicap parking added a lift on the outside of the building to accommodate the handicapped parking a dumpster was added and since that time all of those improvements have been made and they've been functioning and this petition is strictly there's no changes to the site plan it's strictly to change from a medical marijuana provisioning center to a marijuana micro business so i'm going to let eric go ahead and talk with you and explain to you what the difference between those two things are i think you're still muted there how's that much better all right uh my name is eric uh i've been operating the the facility since uh 2017 originally it was a medical marijuana caregiver um operation so it was just just serving my patients and then from there like kathy said in 2018 we were approved as a medical marijuana provisioning center um and also the site um so so now we have a certificate of occupancy for not only the the provisioning center but also the marijuana grow and a processing facility so those those that grow in the processing facility because the building is is m1 those are approved uses and the provisioning center was a special exemption use that that was approved um in 2018 and we made the changes so now um there's a since then there's a new license that's that's been made available by the state it's called a marijuana micro business so it's an adult use license that is a single license type that's all three of the uses that i was already doing combined onto one license so instead of having three separate licenses for a provisioning center or retailer a processor and a grow it's a single license type it's called a micro business and it's essentially a scaled down version of all three of those so it's 150 plants as opposed to the 500 that it was previously approved for um and then we will be allowed to process only our only the product that is produced in house and then we'll sell to the public um the the flour marijuana flour um and then also the concentrates that are produced so it's going to be a closed loop we grow everything organic so so it's a small um vertically integrated marijuana facility and and so that so that required a special special exception or a separate special exception use so that's what that's what we're doing today so i'm happy to answer any questions about about the previous approval um or this or this micro business as well great thank you very much um mr khan or mr leonard have anything to add i don't have much to add this is this is jeff khan some of you may recall this petition coming before you in 2018 the petitioner did implement all the improvements that they promised they uh they would implement so we were very pleased by that we were happy to issue a certificate of occupancy uh for the provisioning center um and uh i i think the only thing i'd like to do is is read the staff recommendation staff recommends that the special exception use be approved with conditions which are summarized in the motion subject to the planning commission consideration because the proposed special exception use is of such location size and character as to be compatible with the zoning district in which the site is situated and the location and size of the proposed use its nature and intensity the site layout and access and effect of the proposed use on public services would not be hazardous or inconvenient to the neighborhood nor unduly conflict with normal traffic in the neighborhood that's the staff recommendation i do want to point out that we have not heard of any neighborhood complaints uh so far very good all right i will open the public hearing for this petition this is an opportunity for persons to speak for up to three minutes about the proposed 2394 wine wood special exception use public comment may be made by calling 877-853-5247 and then entering meeting id 939 5339 6143 city staff will select callers that have digitally raised their hand you do that by pressing star 9 on your telephone when it's your turn to speak you'll hear an automated announcement and mr leonard will call on you by the last three digits of your telephone number if you could please move to a quiet area mute any background or television sounds so that we can hear you clearly and please state your name and address for the record at the beginning of your comments if there's any colors on the line that wish to speak at this public hearing again you press star nine to raise your hand all right seeing none i will close the public hearing and either commissioner gabriel angelo or i will start to read the very long motion again would you like to do it this time commissioner randall thank you very i much take it on okay the ad over city planning commission after hearing all interested persons and reviewing all relevant information including an accompanying site plan finds the petition to substantially meet the standards in chapter 55 zoning ordinance section 5 104 special exceptions in section 550.1 regulations concerning medical use of marijuana and therefore approves the 2394 winewood street special exception used for marijuana micro business this approval is based on the following findings the proposed used will be consistent with the m1 limited industrial district which allows for industrial limited retail and office uses the proposed use will not adversely impact traffic pedestrians bicyclists circulation or road intersections based on the location south maple street and winewood street provide access to the site and the proposed use is consistent with other surrounding uses through documentation submitted by the petitioner regarding waste disposal inventory tracking security and other methods of operation at the facility the provisioning center will be operated in a manner that will not have an adverse impact on the neighboring properties or area and will not have a detrimental impact on natural features the special exemption news approval is based on the following conditions the petitioner obtaining and maintaining both a state of michigan medical marijuana license and a city of ann arbor marijuana permit and providing documentation planning services within three years the city planning commission approval date of this petition the petitioner operating a marijuana micro business at this address within three years the city planning commission approval date of this petition the petitioner ceasing operation of our marijuana provisioning center and our marijuana retailer at this location and set us in satisfactory acknowledgment as the city's sole determination of adequacy the special exemption news may only occupy 2394 wine wood street approval of the special exemption use is subject to the petitioner maintaining site improvements as shown in the site plan including new bicycle parking relocated barrier-free parking space and providing a barrier-free sidewalk to a building entrance and approval of the special accepted news is subject to the petitioner installing an on-site solar panels that will provide a minimum of 10 percent of the sili of the facility's energy usage prior to the issuance of the final certificate of occupancy and that the ann arbor planning commission approves the attached site plan which demonstrates compliance with the applicable special extension new standards as no physical development of the property is proposed moved by commissioner sovay seconded by hammerschmidt thank you very much commissioner gibrantel any discussion of the motion commissioner dish and then commissioner gabe randle you're muted with commissioner dish i wanted to ask about the energy requirement this is a pretty big building and it seems like you could offset more than 10 percent which i know is not a requirement but i recall from an earlier discussion of a different grow facility that um the energy footprint of these facilities is considerable and so would it be possible to i i'm asking this i guess of staff as well as the petitioner i don't know if it unreasonably raises the costs if it lowers your energy bills i think that would be a good thing so is is is the design currently just to max out the whole surface on the roof is there any way to get more reduction additional reduction other than 10 um i'll just start from the regulatory side of it um it's something that we really looked at carefully and we wanted to um we wanted to find a level that was achievable um and rightfully so these uses particularly grow facilities can have a pretty high energy demand although they are improving um with more led lighting systems and the like nonetheless we tried to find a balance that would recognize that they can be pretty high energy users and the available quote unquote real estate for solar panels may be difficult to achieve higher percentages of that energy load um on site so that's the starting point of the regulation i guess i would have to i'd have to defer to the petitioners in their particular circumstance if they thought it was feasible to achieve a higher percentage um so yeah i spoke with with one energy with uh with the solar company um and it sounds like uh they said that the 10 was was feasible um i think he said it was a 115 000 um initial investment and obviously um some of that you know or that a lot of that cost is is uh recuperated through through energy use um i'm i don't i don't own the building so um having a shorter having a lease on my building uh the way the lease my lease is right now i'm unlikely to see even even uh even a one-to-one return um unless you know unless i have a extended lease situation which i which i don't have right now although i hope to so so it would it would be somewhat cost prohibitive to me um because i you know i'm unlikely to see the to see the returns um even even on the 10 that you know that that we've talked about so um so although although 10 percent seems like a small amount um it's a lot of it's a lot of solar panels covering the building um i don't know exactly how much it is um but it's somewhere around uh 40 of the building or half of the building um is is what 10 would look like um so so that's my thoughts on it commissioner this year all done okay commissioner gabriel i'm i'm curious about this as well and i'm just wondering if the solar um company gave you kind of an estimated return on investment in terms of like how many years it would take to of your energy bills to be able to make it worth it to you just as we're developing all these things and coming up with it it's really helpful for us to understand you know just what it actually means for people in in in reality um and so um as we've said we know the energy costs can be super high and i and i hope that that you have to pay your energy bills so that at least it's like this couldn't come back to you to a certain extent um because uh we we saw some pretty sobering statistics about how much energy use these facilities are for growing but um i'm curious i know when we put solar on our own house they gave us like a number of years based on our use of how quickly we would recoup that cost and i'm wondering if they gave you a similar prediction because it's just helpful for us to know as a commission um yeah i think i think you said it's somewhere around five or six years um is where is where the break-even point is um so that's that's what they told me i haven't um you know i haven't looked too far into it but but but that's what i was told okay that's that's helpful for us to just have a sense of kind of what that actually means for people so thanks for sharing that sure i hope your landlord understands what a good deal he's getting [Music] [Laughter] any other questions or comments commissioner hammerschmidt for staff i'm just curious um because i remember when we've had these you know uh these things come up before there are a certain number of permits that the city has so does transitioning this to a micro business permit mean that it's freeing up more permits or like another provisioning permit or grow permit for other businesses yeah it would have the effect of sort of opening up one permit okay thanks that was the same question that i had commissioner hammerschmidt so i'm going to ask the follow-up on that which is there's still a distance separation is that true so micro businesses they're still like the 600 feet between that and the nearest either other micro business or provisioning center slash retailer okay great any other questions i think we're ready for a vote then even turn my mic on for it commissioner sobe yes commissioner abrams yes commissioner hammerschmidt yes commissioner dish yes commissioner lee yes commissioner clark yes commissioner mills yes commissioner milstein yes commissioner gibb randall yes motion carries very good you're all set then thank you subject to the conditions all right our uh we're on item 10 which is another opportunity for public comment and i'm getting a restart your computer message so let me make sure that i click the right button and don't actually restart my computer sorry about that um this is an opportunity for persons to speak for up to three minutes about any item of interest public comment baby made by eight five calling 877-8535 two four seven and entering our meeting id which is nine three nine fifty three thirty nine sixty one forty three city staff will select callers that have raised their hand you do that by pressing star 9 on your phone as always please move to a quiet area when you hear the automated announcement that you are being allowed to speak um we'll call on you by the last three digits of your telephone number please state your name and address at the beginning of your comments for the callers that are on the line if you would like to address the planning commission during this opportunity for public comment you can press star 9 to digitally raise your hand caller with the phone number ending with 432 you can unmute your phone and address the planning commission storage six perhaps to unmute your phone there you go okay can you hear me now yes we can oh thank you everyone my name is mohammad safedeen i live at 2245 hemlock court ann arbor this is the forest hills cooperative i'm a resident a member and i'm also uh on the board of directors but i'm speaking as a resident not on behalf of the board but i'll take this back to the board at our next meeting and i appreciate this opportunity actually this is the first time i've attended a planning commission and um actually it's very instructive um i learned a lot from listening to all of you i appreciate the really thoughtful comments uh from residents you've taken both for and against the project uh your concerns for the security because that's one of my concerns so i just actually recently learned this week that the the permit was already granted i didn't know that i attended two community meetings before uh with uh some of the people that are on this uh that were on presenting tonight uh so i just want the state for public record i i'm in opposition to this and the reason being what one is security um but i'm a registered nurse i'm a public health nurse i'm a nurse case manager with children's social health care services in the washington county health department i worked 14 years as a nursing director in a substance abuse facility overseas and a mental health facility so it was an inpatient tool so i've seen and i've been an mp in emergency rooms i'm from new york so i've seen what mood might altering substances do including alcohol so something legislated doesn't mean it's good and we just saw four years of that so but i understand if something is voted on it's permitted it can go forward and this project going forward but i just wanted to to state my personal opposition actually my professional opposition because there's plenty of material evidence-based material peer-reviewed journals you don't have to go to youtube um in fact u of m has an excellent 80-plus page report it was put out last year on marijuana it's impact and i'm not going to go through all that everyone can read that um this is moving forward um but this is this is really my concern and so what we have at hand what i have in my hand what i can do is just observe this property i mean i do a lot of walking paths there that's that's why security is my concern because i looked on last week and i went through the other 28 sites on google maps i was going to drive it so that's going to take too long and this really is a unique location uh and because of that this large community behind it and that's some that is concern for many of our members and i understand some people support that and i get that um but i will be personally be observing um as a as a board if something a problem comes to us of course we discuss that so what we have in our hand to do uh is report make complaints to the state if they're reportable if we feel 30 more seconds and we will do that because that could impact future licenses for this property so they should understand that this is what we will do they will do we'll do and we'll do what we're able to do so thank you for this opportunity thank you i don't see any other callers on the line that have called in so we'll close this opportunity for public comment and move on to item number 11 which is commission proposed business is there any i i want to note something that came up to put in the notes for the future which is we have talked because we've we've sent um at council's request they asked what um opportunities there might be to take some of the site plans that they see for small impact projects off their plates um and kind of move them down the food chain uh we if you recall we sent back a memo highlighting what opportunities there might be for either um projects to you know have us as the last line of defense or you know just better scale those projects tonight's discussion about the ev charging infrastructure um made me recognize that there might then be a gap and maybe that's okay because taking that away means that you know it's one less thing at the same time if we're if we're easing some of the process i would just highlight that that's a bit concerning to me that i think we need to have a discussion at least about whether that's the right threshold actually for the ev ordinance to kick in um if if this is you know again the idea is future proofing our infrastructure at all scales so um looks like i'm not the only person that had that idea commissioner dish i'm really glad you brought that up because when council voted on the ev ordinance i did pose a question to staff could this little sentence which i then forgot about because i had the same reaction everybody else did tonight so it's not required but still uh i had i i did pose a question to staff can we modify that um if the if if it should happen that we would no longer bring by right side plans to council because that would actually exclude an enormous number of proposals from of new proposals it you know it's like two-thirds i think are by right that or no never mind i won't say that because i don't know exactly how many but still it would be a lot and i think that we i don't think that we want that's not the right threshold anymore if we make planning the last stop for a substantial chunk of the of the new developments that we currently see yeah so i guess the commission proposed business is that i know this is now on our work plan working through like actually executing on the the memo that we sent to council and reducing the thresholds and i don't think it begins at the beginning of that process but at the end of that process i think we i would really like us to come back and say okay this is now the only things that would that that we're recommending moving down it's just a recommendation right just so that everybody's clear here but it's that it would be our recommendation to not require going on to city council for final site plan approval and then running that through the lens of which of those projects if any do like do we think ought to comply with this part of the ordinance so that's my commission proposed mostness any others commissioner hammerschmidt i have a request that mr leonard you guys may have done already but there were a lot of comments from the public the whatever we're calling the working session that we had um and i know we have the packets of the written in communication but has staff compiled any of those comments and would it be possible for us to get those as well at some point before orc yeah the transcript of the webinar yeah like yeah yes yeah the questions and comments that came in yeah no problem awesome thank you anything else all right item 12 is adjournment would a commissioner like to move for to adjourn moved by commissioner milstein seconded by commissioner dish all in favor can raise their hand or say yes or wave goodbye because that's everybody have a good night thank you all

and Mr Ross uh wrote The U minutes any questions [Music] Del I have two items one one is on 155 the the minut do not reflect that the concerns I raised have been addressed the issue here is does this policy in any way interfere with the power or the authority of the president to appoint and direct committees and number two does it impinge on any board member who wishes to bring an issue up uh to the entire board these are still in question as the policy currently reads uh the other thing um I didn't unclick uh unmute myself quick enough but on the report from Pake County the issue of chapter 44 and 78 uh was been discussed in our finance committee and as usual our our board staff our staff and finance uh end are very much on top of this we are concerned we do know that uh our call cost of health insurance will increase as a re result of chapter 44 we're still determining to that extent and that will be discussed addressed when we put together with the budget with the with the administration thank you Mr M uh Mr President can I address Mr Del about the discussion that we had yes Mr we we talked about this in length and uh Mr Smith was there as well and um what happens with the ad hoc committee if they come back to the board and discuss their findings while they're their final report and the president is not happy with the ad hoc committee's findings or he wants them to continue their their work that's when he would make the determination um what we use a purple shoe wearing at the high school because we wanted to be we wanted to be just we didn't want to pick on it anything we said that um the president of the board um commissioned a purple wearing shoe um um committee ad hoc committee to find out why students are wearing P purple shoes um they met they did research they got information from the high school um Administration they got uh from the students they uh with the permission of the board they pulled the students um and they came back but their findings were incomplete because of Co so president and some board members questioned this so the board president at that point said to the committee your work is not finished I want you to do XYZ ABCDEFG and then come back to the board in six weeks with your findings and that's how this mechanism works the final report ends the committee's work and then the president basically says you're released from your charge it doesn't impede anybody's ability to do anything and that was never the intention of putting that word wording in there and the committee was 100% on board with this everybody felt it was a fair and a fair um way to um edited on there we had some issues over this over this last summer um with with another committee we wanted to fix it that's what the policy committee does when we have a policy and if it works we leave it alone if there's issues with it amends it Mr President yes Mr Daly yeah my my issue isn't any particular it has to do with the ability to the board members to act as board members and the Pres board president act as board president if what Miss bassford said is correct then there should be no problem the language that I proposed and this is what I I'll read it out loud not with standing this is after the uh the ad hog committee not withstanding the ad ad the ad hoc committee discharge of the committee provisions of policy 155 the provision does not alter inhibit or restrict the board's president's ability to create or disband any Committee of the board in addition this ad hog provision does not inhibit or restrict the ability of any board member to bring for the board for consideration any issue regardless if that issue is under review of a committee or not this clearly eliminates any ambiguity that is I believe is current in the current policy that's why I'm not supportive of of the current writing of the policy uh Mr Kenova yeah um so I was I was sitting on this committee as well and and at some point I even had uh I asked Jim Smith I said you're the president you know do you think about this policy and he was on board with it too because specifically we say uh in in the second paragraph in adoc committee may be created and charged at any time by the president or by a majority of the board members present and voting so to add additional verbiage to that to to us didn't really make sense it's already stated there that they could create any any uh ad hoc group that they wanted to at any point so I'm not sure what the added benefit would be to add that language what what would that prohibit from happening in your instance can you give me an example of how that would affect the policy yes I'll give very good example um uh if a board member has an issue let's choose the purple shoes again I says listen I don't think we should be uh going any further with this I think we should that that's an we've heard enough we don't want to take any action or we're going to take such such an action now does the current language create an ambiguity of a board member doing this I mean the ultimately forget about how many committees we have it's up UL ultimately up to the board what the board wants to do from a policy standpoint so I don't want to see any ambiguity well you can't do this because the ad hoc committee is doing this there is currently under all Provisions whether it's Robert rules of orders a board member has a right to bring up an issue be in front of the entire board if the majority of the board doent agree with that particular board member that's fine if they don't that's also fine but it doesn't truncate or create an ambiguity which is whether a committee's discharge that discharge whatever it's supposed to be doing that's the problem it creates an unnecessary ambiguity um Miss Gutierrez did you have an opportunity to look at that policy and language I took a look at it Mr Smith good um the only question that I would and Mr Daly in listening to Mr DA's concern in listening to how the policy was being revised is does the new language just take away the board's right or the president's right to discharge the committee before a final report if the committee if the board deci if the board let's say the board decides as a whole that they want to take action before the committee issues a final report I think that the way the language is written that takes away that ability from the board to be able to do that I I can't imagine what kind of an instance that would occur where that would happen but that's a possibility if the whole board votes to take action without the before a committee fines its report from how what I how I read that requiring that the report be finished before there's a discharge of the committee takes that power away from the board that was not the intent um in fact I referenced several times during the committee about how when I was on a uniform committee years ago that was going a little rogue and it was doing inappropriate stuff at one meeting I just made a motion to disand the committee and it was seconded and we just dism did it so the only reason why this was put in was because there is no end result about and it doesn't speak to when the committee actually ends so um I checked with other boards and they said when when the committee renders a final report and that's basically all we put in there maybe what you there was a lot of chatter last year asford you're muted I'm I'm asking I finished oh I didn't I didn't hear with the last piece that you said I said last year that we had we had an issue that I couldn't get my final report to the board and and it and it really was really upsetting to me that I we did all this work and we didn't bring this report to the board we didn't make it public and so like I said before one of the one of the functions of the of the policy committee is to look at a a policy and when I when I checked with other boards how they do it you know dinged in my head bring to policy let's fix the policy so that's all the intention my intention is not to tie the hands of anyone on this board and never will everybody has an equal part and the equal playing field on this board so it sounds to me that the primary purpose of having that language is to make sure that the the policy committee I'm sorry the ad hoc committee that the it's to clarify that the ad hoc committee is disbanded final report that's that's the clear intent what I'm saying is that the way that language is written that I believe then takes away power from the board to disband the the ad hoc committee before there a final report so perhaps the solution is to have the language that Miss bassford has asked to that the policy committee has thought should be included about including a a written final report but just add maybe a clause qu a short Clause that says that that doesn't take you know that the board still retains the right to disband an a hoc committee even before there's a report um Mr uh president through you to the attorney it's not the the it's the president's role to create and disband it's not we have a right to say or the um a majority of the board has the right to say that this committee is inappropriate or they weren't doing that's what happened with the uniform committee a couple of years ago when they it went off the beam um so maybe a CLA saying that um could you say the first part again what you said have to remember I just said I know I couldn't remember either um what I'm saying is that perhaps then adding a clause after your after the language that the committee put in that there's a written FAL report something that says uh the board either the board or the board president uh retains the right to disband an ad hoc committee even before it issues its final report okay so I would say the I'm going to change it up a little bit because it's just the president because he he's it's his it's his purview on this so he should come first in this in in the Clause itself okay the the board president Andor the majority of the board they should say because that's that's how the the uh body of the um the policy reads in the top in the top paragraph So I I would be okay with that I just would like to uh defer this to my other board committee members Miss belron and Mr Conover um would you like to bring it back to committee or you would you just like to add the sentence in now so we can move this thing and get and put this um this policy in place yeah I'm fine with an amendment okay Mr President yes go ahead go her first belron if she is she available to make are you okay with the change yeah I'm fine with the change okay Mr Daly Mr President uh Miss pord exactly made my point about the disbandment of the uniform committee and that that's exactly uh that should be the perfu of the board because uh board president sits there to to control the meetings and appoint committees the board is the one as a whole that makes an ultimate decision on a policy so I just want to make sure that is in is no way truncated and to Mrs Miss basso's point I agree totally with her example of the uniform committee that the that the board as a whole the majority of the board voted to disend the committee and that's fine that's exactly what I'm getting at okay so what I have is the board president and of the majority of the board has the authority to disband the ad hoc committee after that sentence with the final report is that is that what we have agreed upon the board president and or the majority of the board has the right to re yeah has the retains the right to discharge the ad the ad hoc committee before the issuance of a final report that's fine um uh through you Mr President to Mr USI can you please have that amended and put Place into record and then we'll read it upon minutes thank you everybody okay Mr J you're okay with with that new uh wording yes okay anyone else want to comment on that Mr President are we sure we don't want to create an ad hoc committee to explore this next vice president abajo yes vice president abajo I'm recognizing you you're muted yeah he's trying to find them oh trying to find out how to un mute all right we'll come back if you have a a question about that uh next we have the uh home and School Association committee uh meeting minutes Miss Bas yes so it's been a very busy week uh the HSA committee meeting minutes uh for two um February 17 2021 the HSA committee had on uh February 2017 2021 president was myself board members Mr kova Vice President fim abjo superintendent Danny robotzi all principles and a representative from each school's home and school association with the exception of 14 11 12 and 17 and Renee Janna what from Laura Bishop Communications the agenda for the meeting was communication regarding the upcoming referendum Dr robotzi began the meeting with a brief overview of the referendum project and expressed the uh need for these projects to be completed in our district Renee janowitz uh presented regarding referendum a discussion in ensued about tax impact and was explained that the chart detailing the tax impact on assessed value of homes would be added to our website parents shared what they were Hearing in the community about the referendum and shared concerns and ideas on how to get the vote out it was determined that Dr roberi Andor a member of the staff would be invited to individual HSA meetings to discuss the referendum with the parents there was a discussion about combining HSA meetings with possibly having one large group HSA meeting and the meeting uh concluded at 7 40 p.m.