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and um we had two portable benches um that were purchased and um the reason for the lateness of this even though they were purchased back in october we wanted to be sure exactly what was expended out of that account before we needed to make any transfers so we knew exactly how much we needed to transfer because we knew we might have some savings depending upon how things went and we needed a replacement check printer are there any questions for me about the technology piece okay so we'll need to do two motions one to um accept the transfers and the other um with regards to the additional fifty thousand dollar transfer that i'm requesting in advance i'll make a motion to approve the uh the transfers thank you chris second thank you anne is there any comments or discussion on the transfers from this month hearing none all those in favor uh anyone opposed or abstaining or shorthanded tonight so i think i heard everyone actually this time uh now we're looking for a motion to approve the fifty thousand dollar transfer from uh salaries benefits to technology for the chromebook purchase uh ria will make a motion for the transfer of fifty thousand dollars for the chromebook purchase thank you i can second that thank you chris is there any questions or comments on the chromebook transfer carrying on all those in favor please say aye for anyone who is opposed or abstaining i think so thank you uh now on to personnel personnel committee did have a meeting to discuss some in andrew you're on mute again sorry personnel committee did meet uh to discuss the insurance changes which we'll hear about during both the regular meeting and an executive session this evening uh which now i believe brings us to the student representative reports i saw some student representatives on still right who goes first emmy you want to go first yeah i'll go first the junior class had their ngss science test yesterday and everything went very smoothly and they had their sat coming up next tuesday the track team will have their first meet against summers in east windsor at summers on april 14th the tennis team will have their first match against canton on april 12th and the softball team has their first game at home on april 14th against granby thank you very much and then seniors are presenting their capstone which is like their senior project on april 22nd so everyone's finalizing their presentations april break is coming up and it's the week of the 17th to the 25th and ap exams are just around the corner in may so many upperclassmen are starting to study for them the baseball team's first game is on the 14th and the golf team's first match is this upcoming monday and the school is doing a great job following social distancing rules and covet protocols with everyone back in school and it's pretty nice to be back in school as well thank you jack and emily you guys feel free to stay on but you don't have to uh okay on to community meeting reports so we have community meetings this month um yes pta um had a meeting and um the budget was presented by superintendent hecht uh and the pta voted to support that budget i attended two meetings this past month uh bolton scholarship fund and craic nothing to report really from from either meeting both were quite brief thank you is there anything else i don't think so uh now i'll turn things over to the superintendent of schools for the superintendent of schools reports thank you very much uh mr miceli if we could um put our screen back up there that'd be great okay so this past wednesday we had our second um vaccine clinic for all bolton public schools staff today was a remote learning day to account for potential reactions to the second dose by our staff i'm glad that we took this proactive approach because we had a number of staff members and about 10 minutes before the start of this meeting uh miss goldschneider mr miceli and mr gr and i had a meeting because we have had a number of staff members indicate that they are really not well and unsure that they're not looking like they're going to be able to come to work tomorrow so um at the end of this meeting i will be announcing that tomorrow will be a remote learning day um and i'm doing this in an effort to just help parents plan tonight i was trying so hard to get help for the start of this meeting but i just couldn't get it all together so i'm just making everybody aware of that we're just doing our very best here and to be honest i i am thrilled that our staff is vaccinated i'm sorry that so many of them are are having uh such difficulty i would like to thank very much so publicly mrs cole snyder for the yeoman's effort that she has done uh to make this uh both our vaccine clinics happen it was more work than i think anyone can possibly imagine uh to make that happen uh in collaboration with the eastern highlands health district and she did an amazing job and is to be commended because i think you know standing up vaccine clinics is helping to save people's lives and that is exactly what i told her last night and i would also like to thank um mr miceli and mr giard for their efforts as well in supporting her to get that done so thank you very much um as you are aware um i did announce that bolton high school is going to be remote the three days bolton public schools excuse me will be remote the three days following april break this is being done um because we have a number of families who have indicated they are traveling over the break we have numerous staff members also traveling over break so in an effort to try to keep everybody safe this gives people an opportunity to test even those who are vaccinated i am asking our staff those who are vaccinated to please get a test upon their return home because just because you're vaccinated doesn't necessarily mean that you can't still be sharing um it so um i recognize this is not ideal and is difficult for families but first and foremost we have to keep every do our very best to keep everybody safe we will be returning to five days a week of in-person learning on monday may 10th should all things go well and i'm hopeful that they will um and families who have opted for full-time distance learning will be allowed to continue to learn from home i'm now going to ask director gold snyder to just kind of give you a little bit of an update on contact tracing and kind of how that works and what that looks like okay hold on a second i just lost my page so let me just open her up again uh first i would like to thank superintendent heck for her very kind words about the clinic i do have to say that i would not have been able to do it without um she really started the uh the work before she was taken ill and also um mr masali worked hand-in-hand with me on the project the entire time so i just want to say thank you for all of the support that i got the whole time because it was a lot of work but staff were thrilled and we couldn't be happier that they are all vaccinated so thank you to everybody who did assist with that um so i want to talk a little bit about contact tracing because we talk a lot about making decisions to go remote in this week as you've heard we've been remote at the high school for a couple of days because of positive cases and contact tracing um so i just want to talk a little bit about it so everybody knows kind of what goes into contact tracing and why sometimes it takes a little bit more time than we would all like it to take so contact tracing is the process where we determine who are the close contacts to a positive case we have to then notify the contacts of the exposure provide next steps such as the length of quarantine return to school or work date we answer any questions or concerns that arise during our conversations we discuss what it means to monitor symptoms and what people should be looking for we refer or provide information about copic testing and we figure out if there are additional needs during the quarantine period when we've had either staff members out or families we check to see is there somebody who can go out and go grocery shopping for you because if the whole family is quarantined there's nobody to get groceries and nobody to run to cvs to get things so we always kind of check in to make sure that those needs are taken care of as well maybe not seen as a real educational need but we feel it's a need that we need to to help address um so contact tracing starts as soon as we receive information about a positive case and it's either somebody calls us a parent calls us a staff member lets us know our eastern highland health district contacts us to let us know that there's been a positive case in our community um and then the nurses and i start to talk about that and we figure out the dates that the person was infectious and figure out what their isolation period needs to be the 10-day period and it's all you know figured out there's there's timelines for everything and then we start to check the attendance to see what days that student or the staff member was in school to see if they were in school on their infectious period um and then at that point i begin working with um mr giardo or mr miceli depending on where the the student or staff person is um and there's a lot that's involved and we work and when i say we work 24 7 together i mean we really do some these cases can take we started on easter sunday afternoon and worked for a couple of days so um it's really it takes a lot of um collaboration so we start to pull student schedules we look at seating charts we've developed every teacher has a seating chart that is updated on a regular basis the principals make sure that those are updated when we get new kids in when kids leave so that we can pull them at at any moment and they're all in google or accessible to us 24 7 so we can look at them from home if we have to start contact tracing at home to see who was sitting next to the positive person and determine the close context like that so we look at the the seating charts in the classroom we look at um bus seating charts and sometimes the bus seating charts we're not sure if they're accurate so we get bus videos and we look at bus videos we also look at cafeteria seating charts we've learned from every time we do a contact tracing something that needs to be improved upon so we have seating charts in the cafeteria now which we look at and again if we're not sure about those then um especially mr gr school he'll go on and look at the videos and to see was that child really sitting there or or not so we can really make sure um and we also have to we have sign up sign out sheets on all of the classroom and office stores now so people who sign in and sign out every day so we pull those charts and look at those to cross-reference and were there reading specialists in that classroom where that positive case was was there a paraprofessional was an administrator in there so we check all of those and then do another cross-check to see if they're considered a close contact um we if the student is an athlete we then have to talk to the coaches to determine who the close contacts were and which students were in that particular student's cohort on the athletic team so that's another set of um data that we're looking at we also interview all of the students all of the teachers students and support staff so if they're seen by a reading consultant if they have eight teachers we interview all eight teachers how close were you and we can't identify the students so it's all you know kind of in cryptic language did you have any close contact with students and um so we have to we do that with all teachers to make sure that they're comfortable either being identified as a close contact or not being considered a close contact we want them to be comfortable with that decision um so then by that time we have a list of close contacts sometimes it's just a few sometimes it's upwards of 25 to 30 people so then the phone calls start and the nurses begin making phone calls to parents and i usually call the staff members and have the conversations with them so i can answer the questions during this entire process i am also in contact with the health district if we have questions if we're not sure about the dates that we should be looking at because some of the case is a little tricky sometimes somebody starts as a close contact and then moves to become a positive case so we just we check all those with the health district um this process can take five or more hours to complete for just one positive case and the reason why i take so much is really i think we've we've improved on our process since the beginning and we have so many data points that we look at so instead of just quarantining an entire class or an entire grade level which would be the easiest thing to do let's face it we can easily do that but we don't do that because we don't want to have kids out of school if they don't have to be so we really are checking all the information all the data points that we have to make informed decisions um but we also we're overly cautious sometimes and we'll include children you know that are kind of right on that cost for that 15 minutes maybe so we are very cautious but we use all the data we have again i could not do this process without the the two school nurses mrs mccarthy mrs welsh have been phenomenal um working nights and weekends with us on these and um mr giard and mr miceli and i we just were working on these um on a pretty regular basis so i just wanted to kind of give an explanation because people hear about contact tracing but i think until you're doing it until i know more about covert and contact racing now than i ever thought i would or ever wanted to know um but we've really improved upon our practice which i think is why we've been able to keep our numbers um so low i'm not tooting my horn but i'm treating our horns because as one of our students said earlier we are really really good and vigilant about following our protocols and our practices that we have put in place because everybody has bought into it so it has made my job doing this much easier i won't say it's fun um but it's um it's something that you know we collaborate on and um i just wanted to share a little bit of that if anybody has any questions i certainly am open to questions thank you for the time thank you any questions for that okay um i i just wanted to you know that was really eye-opening and uh thank you so much for putting that together and for telling us everything that goes into it um you know we've heard about contact tracing this whole time and you can kind of imagine what it might entail but to hear the nitty-gritty details it's really important that everybody understands what you guys are all doing and so far above what is in anybody's job description um it's just amazing and thank you thank you very much we have amazing staff for sure uh mr miceli you're perfect perfect timing uh bcs update so good evening everybody uh bcs experienced a successful return of all six through eight students on march 12 uh march 15th the staff students and families have been amazing with communication planning and following all the safety procedures uh during the most recent return the energy in the building now that we're all back uh k8 brings some sense of normalcy and it's not perfect it's not ideal but some sense of normalcy which has been really nice we're well underway with planning the summer program as superintendent heck mentioned earlier for this coming summer that will address the unfinished learning of our students uh there's going to be a group of students that are going to be invited to come into the building to learn during the month of july and we'll also have enrichment activities similar to last summer that will be available to all students the details of the summer program who will be invited into the building is not finalized because we're looking at funding staffing but once all that is solidified the information will be shared with families um end of the year events so we continue to plan and meet for the end of year activities uh which so many students and families look forward to and i mentioned this at the pta meeting the other night uh we have multiple layers to our plan so it's not just planning one promotion it's kind of planning like three of them because there's multiple layers depending on the guidance from the health department when that time of the year comes because we're really trying to make these events be much more of an experience than last year's the best way to put it so more than just having a video but maybe we can have the students in person or some parents but a lot of it depends on the guidance from the health department uh once details are ironed out for the end of the year activities we're going to share all that information with about the events with families and the last piece of the update is the remote learner update uh we're getting more and more in person we're down to 11 percent from 19 of students that are remote at this point so that's 55 total students and you can see below the breakdown by grade level of how many students are still fully remote um since the superintendent hector announced that we're going to be back all in on may 10th a few families have reached out and asked could they continue doing remote learning for the rest of the year and we've we've told them that superintendent has shared that they could decide to do that so more and more though we're coming to being in the building that number's getting lower thank you uh so here are the the numbers for bolton high school down to about 15 percent um some in some out basically an overall trend of more folks coming back in the guidance team is doing just a great job i wanted to publicly thank them because as students uh either go out temporary excuse me temporarily based on the kinds of things that ms goldstein just spoke about or a family decides to send their student back in that they were remote or perhaps pull them out remote that's a that's an ongoing shift and the guidance team has done a great job built a great system to keep all the teachers notified so they know when to you know welcome students uh remotely i also want to commend the bolton high school teachers for doing a remarkable job maintaining the balance between the students that are in the building and those are that might be remote they've met the challenge all year but it's particular particularly difficult now because things are changing almost daily i'm frozen freezing am i okay no yes okay um as we enter april it is time to start thinking about scheduling ms johnson along with the guidance team has been working hard uh and the process will include of course our eighth grade bolton center students as well and uh we have begun plans to welcome the class of 2025.

11 the Board of Trustees unanimously voted to demote employee hr- 220 D21 d140 and lastly lastingly 4.12 the Board of Trustees unanimously voted to make the following appointments Gilbert Amano principal at Brookhurst Junior High School Yol Anda Maha principal South Junior High School thank you um are we going to invite the principls in to speak would that be after my recognition here or and while we you know I guess I can acknowledge here um that the Board of Trustees would like to recognize our community stakeholders for their interest in the Anaheim Union High School District and for attending our board meeting thank you so much each of you for your participation and contribution as we create an educational Environ that graduates socially aware civic-minded students who are College and Career ready for the 21st century and hold up just a minute we have Jackie Brock from CSA who will I believe is here in attendance in the in the other room Sylvia anopa apga co-president and Hilda Vasquez Alta president of Anaheim leadership team now we have two newly appointed principles and I'd like to start with Mr amama manio yes Gilbert Amano [Applause] yes good afternoon everyone I have a great speech for you thank you Madame President piery good afternoon Board of Trustees superintendent matsuda executive cabinet and ah uhsd teachers staff and Community I'm deeply honored and humbled for this opportunity to continue to serve ahsd and in particular the brookers community I'm looking forward to continuing the work of being educational agents to support students development in the 5 CS to be college career and life ready I would also like to take a moment to recognize the Brooker faculty and staff for their support for students and their commitment to their well-being and for the positive caring collaborative culture that has been developed during our time together in particular I would like to thank Miss hild devasquez for her support and outstanding leadership during these three years it was a pleasure working with you lastly I would like to thank my personal support system my friends my wife sons and daughter who inspire me everyday to be a better person always pushing me to the next level to my migrant education family who gave me the great pleasure of serving your families and allowing me to experience servant leadership firsthand you really help me understand the meaning of life finally I would like to especially thank my two Heroes my mother and father even though my mother is not here physically she is here in spirit to my father who has always been an amazing role model I dedicate this to you thank you for teaching me that being humble and serving others before yourself is the key to a well-lived life thank you very [Applause] much okay all right I have a slip of memory here Yolanda I can't remember your last name Mah Mahia I was going to say that but I wasn't sure I was right so okay Yolanda Mahia will you come forward she's our new principal at South Junior [Music] High good evening everyone first of all I would like to begin by thanking our aohd Board of Trustees superintendent Mike Mike mura and cabinet for the opportunity and honor of being selected as a new principal of South Junior High I first became part of this District so many years ago as a student and at that time I was not aware of the journey I was about to Embark in this District I'm grateful for many opportunities uh the many opportunities this district has afforded me as a student and as an employee it is because of this journey that I am dedicated supportive and passionate of the work the district is doing to support our students and families I'm amazed at how Progressive our district has been in implementing initiatives such as the 5c approach to 21st century skill building the pledge CT Pathways uh the supports through youth voice and Civic purposes initiatives and I could go on and on it is supports such as these that will allow our students to embark on their own Journeys I am grateful to all the great leaders I have met along the way most recently Mr Robert salivar who through his leadership dedication compassion passion has been a tremendous influence to many of to many of us at our site I must also mention that I will always have a soft spot for laera high school who saw me grow as an administrator you will always be part of my part of me laera team I will definely miss the anim high school team who have been so welcoming and supportive in my short time there I would also like to thank my husband Robert my son my son Gabriel my daughter seleni for putting up with me when times got tough or when days got long I could not have gotten here without all of you lastly I'm very excited to continue to continue on with the great work that Mr Romero has done at Sou South I look forward to working with the newly appointed principal roxan Hernandez at catella and the South and catella parents and Community to create smooth Transitions and opportunities for our students I can't wait to meet you all South team thank you all [Applause] right we're very lucky we have some topnotch employees who just keep getting better and better all the time thank you both Bravo congratulations now we'll move on to recognition uh we have some donation recognitions we need to do here the Board of Trustees would like to recognize Mr Sasa sios Musa and Mrs Katherine marks for their tremendous donation of $21,000 to to Savannah High School Their donation made it possible to purchase a scoreboard for the aquatics teams and additional campus needs please know that your donation will make Savannah a much better place for our students today and for years to come on behalf of the board staff and students please accept our heartfelt thanks that's just phenomenal generosity is is outstanding uh right now that was item 7.1 7.2 will be the Anaheim Union High School District's teachers of the year the Board of Trustees would like to recognize the Anaheim Union High School District 2020 to 2021 teachers of the year now each School select elected a teacher of the year and submitted him or her for consideration for the auhsd Teacher of the Year Awards a committee then had the very difficult challenge of reviewing the nomination letters for each of these outstanding teachers and then selecting three district teachers of the year who exemplify the best of the best these three teachers will now be considered for the Orange County teachers of the Year recognition program Five County teachers of the year will be honored at an award ceremony in November and our three teachers starting with now did you want me to do all this or did someone else was someone else can okay I can continue I got to make sure I'm not stepping on somebody's toes okay mallerie Haida at Gilbert High School her subject special education 10 years in Anaheim Union High School District and her special contributions Mal's classroom is filled with warmth and inquiry she knows the story and the need of each student and utilizes relevant information to teach the whole student and she often spends hours outside the school day to find relevant materials to meet the needs of her students mallerie is also a teacher leader and she seeks out information to continue to evolve as an educator and shares this knowledge with her colleagues all with the focus of doing what is best for students Kennedy High School's teacher Peola Rosenberg teaches Living Earth and IB biology she has also been in the district for 10 years and her special contributions poola creates a meaningful and engaging learning environment for her students and is mindful of being inclusive of all skill levels she piloted a website that translates any Google slide from English to at one of the Google trans translation languages in order to enhance access to the curriculum for English language Learners poola supports staff as Kennedy's current education technology coach she has made herself available to teachers during working hours and Beyond often taking evening calls to provide assistance she is caring and energetic with her students as well as creating in her lesson creative in her lessons then Magnolia High School teacher Katrina Mundy she teaches English and she has been with Anaheim Union High School District for 17 years and her special contributions Catrina leads by example and ensures that her students feel welcomed safe and respected every single day from the start of the pandemic Katrina has been instrumental in organizing food deliveries and essential items for students and their families she founded a nonprofit called safe Sentinel assistant funding Essentials and has raised several thousand for Magnolia families Katrina is an excellent teacher she's a natural philanthropist and a kind-hearted individual these are our three and we're behind them to be part of the five that come from Orange County we always win something and we're good we're good okay item 7.3 is kindness matters Awards and I'm going to have Rita Ray come forward and do this particular item for us good evening Board of Trustees good evening cabinet and community in 2011 the Board of Trustees recognized that kind acts can impact others can impact uh with generosity and Inspire them to be kind to others tonight sorry tonight we honor more than 30 indiv individuals with our kindness matters award the first recipient of our kindness matters Awards tonight is Linda Wong parent Oxford Academy boosters board next slide oh okay our first recipient is Linda Wong parent Oxford Academy boosters board Linda gives TI tirelessly to the Oxford Academy Community she is on the board of the Oxford Academy band boosters during distance learning Linda had encouraged Oxford staff through struggles and loneliness by treating them to snacks and treats she was nominated by Susan Steven a teacher at Oxford Academy next we have have Susan Sharon Hughes lead counselor Cypress High School Sharon has served the district for over 20 years first as a math teacher then mtss coordinator and now as a lead counselor at Cypress high school she has helped students beyond the Call of Duty with acts such as finding non-traditional housing options and giving from her personal funds next we have Daniel Henderson small groups pastor Vineyard College Vineyard Church during his work at Vineyard Church in Anaheim Daniel has donated weekly groceries to our families in the Brookhurst and Savannah communities and established a food pantry at Brookhurst Community Center at the beginning of the pandemic he and the church donated 50 hygiene bags to our families he was nominated by Angie Gomez next Vidal Valdez a assistant principal Anaheim High School Vidal an assistant principal at Anaheim High School is also an alumni of the school he has returned to the community to help where he grew up he takes time to meet with students and families while that may be part of an administrator's responsibilities Vidal uses his time in the evenings and on weekends and according to his nominator it's how he meets with students and parents care calmness and followup are his notable attributes according to his nominator Allison Conrad Aaron doy teacher Cyprus High School Aaron goes beyond her regular duties as a science teacher she supports students in many committees related to social justice she is the school's social justice Club adviser a co-advisor of the black student union and a member of the district's black lives matter task force most importantly she listens to students concerns and follows up with Administration on their behalf she was nominated by Marian Stewart Cypress teacher Robert Pacho Community member Nextdoor app Robert is a Community member who has donated office and school supplies for our students he is also provided food donations as well as assistance for struggling families during the holidays he was nominated by Lisa Cruz senior administrative assistant at Savannah High School Elizabeth o student and choir President Kennedy High School Elizabeth is a student at Kennedy High School according to her nominator she goes above and beyond as president of the Kennedy singers choir at the school in addition to being an outstanding student Elizabeth is the student ambassador for the ahsd board Board of Trustees she was nominated by choir teacher Jana West Lana McKenzie psychologist Western High Western High School Sy as a school psychologist Lana supports staff with IEP preparation and review supports students with counseling needs and coordination of services beyond that she gives an extraordinary amount of her own personal time and does so with care concern and kindness according to her nominator who wishes to remain anonymous Julianne Riel teacher Anaheim High School Julianne is a teacher at Anaheim high school but she goes beyond her regular curriculum during this time of distance learning to meet students emotional needs and to help them reduce stress she offers live cooking lessons on weekend mornings jeie Becket teacher Oxford Academy jeie organized the ladies of Oxford luncheons during the workday which can be stressful and where teachers often work in silos Jeanie opened her classroom during lunchtime for women to gather eat lunch share stories and play bridge during distance learning jeie connected by sending cards and doing check-ins Jeanie's nominator wishes to remain anonymous Jason starkman Community member State Farm Insurance agent through his insurance agency Jason was able to assist a senior at Anaheim high school he performed free notary services after the student was displaced from her family the student was able with Jason's help to replace her birth certificate and Social Security card Jason also answered the call to be a guest speaker in the teachers virtual classroom he was nominated by Leah con teacher at Anaheim High okay did I don't think I did Kyle okay sorry here we go Kyle Cleveland Pastor Saddleback Church Kyle is a campus pastor at Saddleback Church the Anaheim church has provided several community building activities to help connect families with staff besides an ongoing food distribution Saddleback has held a paint night and a cookie decorating event they have also stocked the Savannah High School parent center with essential items such as toiletries and school supplies for struggling families he was nominated by Mike pulley Savannah's principal John Thomas and cre Vang pastors anaas Musa and Katherine Katherine Marx parents as pastors at Mariners Church and Anaheim John Thomas and cang have been instrumental in providing donations to several schools Savannah high school was a recipient of teacher care packages from the church Savannah parents Dr Musa and Dr Marx shared how hard the staff Works to serve students and families prompting the donations they were Don they were nominated by Mike pulley principal Savannah High School Shan Griffin teacher Dale junor High Shawn is a teacher at Dale Jor high but he supports the school and Community beyond the class classroom he helps with Dell's adop a family program which provides clothes blankets and gifts to needy needy families one time when Shawn was told the school had three blankets to raffle off but more than 40 students showed up he purchased 60 blankets and donated them to the program Lisa hormuth a teacher at Dale nominated him Italo badis Pastor River Church as pastor of River Church Italo has been assisting Savannah High School for the past 2 years one example of the compassion shown our community was when a family was evicted from their home the church went to the family's new apartment and completely furnished it he was nominated by Maria Trill Faith specialist Maria Olivas parent and executive parent Ambassador Savannah High as a parent volunteer at Savannah High Maria has helped with monthly food donations according to her nominator Maria has a job that requires long hours but she continues to give her time to the community nominated by Maria truo Faith specialist Sophia Sophia chz student and president of kindness Club Walker Junior High sop IIA is an eighth grade student at Walker Junior High School she is also president of the school's kindness Club each week she connects with other students virtually and leads them through games and activities that promote kindness Sophia was nominated by assistant principal Jennifer sesai Jennifer sesai assistant principal Walker Junior High as an assistant principal at Walker Junior High School Jennifer has a full plate of activities to keep her busy so assisting community members in getting appointments for covid-19 vaccinations is going above and beyond Jennifer made phone calls and posted links online to assist people who were having difficulty securing appointments she was nominated by Brooker teacher Eve Sullivan Natalie Rodarte student and vice president Pals South Junior High Natalie 7eventh grader at South Junior High is Vice President of peer assistance leadership at that site she has created several personal service announcements on south social media advocating for student self-care she is a model of leadership and kindness nominated by lesie Gomez teacher and Pal's advisor Edgar Munos manager Home Depot Henry urbina IIA Gilbert High Henry is an instructional assistant at Gilbert High School he was able to facilitate a connection between the site and the Home Depot in Stanton where Edgar is a manager that connection with the Community member resulted in a donation of arts and crafts supplies and pumpkins for painting and carving their nominator was Gilbert teacher Candace Sosa Christina eito student Magnolia High School Christina is a student at Magnolia High and according to her nominator Christina is always the first to share something good to brighten someone's day as the students navigate distance learning Christina demonstrates that being a part can make connections stronger Margaret Betty dowy retired secretary Savannah High Betty is a retiree of Anaheim Union High School District but she continues to demonstrate her love for Savannah high school during the pandemic she has helped families by supplying gift cards to help cover their basic needs she has also supported students by anonymously purchasing school yearbooks for them nominated by Maria truo Fai specialist Alejandra bagara parent Ambassador Savannah High Alejandra is the parent Ambassador at Savannah High she has volunteered at the school and during distance learning she has sent daily inspirational messages before the pandemic when students gathered in the parent Center during lunch she provided treats for them and would later help clean tables she was nominated by Maria truo Faith specialist Samantha Hernandez student catella High Samantha is a 10th grader at catella high who goes out of her way to help her peers in the English language development program she volunteers to meet with students in the school's online ELD tutoring group she also assists students while in Virtual breakout rooms Samantha was nominated by teacher Mindy Lorden Veronica cabaa Raquel lisar Raga Mi miralda and haiday Berber language testing assistant English learner office Veronica Raquel and heiday are language assessors with our district they have gone above and beyond during this time of distance learning since July of last year they have continued to meet in person with students to administer assessments and provide support for our English Learners nominated by Dr Renee Bryant director of English learner and multilingual Services as you can see all of these recipients have gone above and beyond to show generosity and kindness throughout this community we want to thank them and let them know that we appreciate them congratulations to all of our recipients let's give them all a big hand superb thank you Rita I love this program Pard I love this program oh I know it's just it's amazing what some of our people do and it's just uh it's phenomenal okay um item eight is reports and we'll have first our student Representatives report Elizabeth eleth o is do we have connection with Elizabeth oh there we go she got the thumbs up she's here okay you're on Elizabeth thank you so much Miss piery I will be recognizing a this evening starting with Anaheim they air they their ASB is aiming to create a positive atmosphere where students step on campus for their cohorts they've been making positivity posters as a way to make someone stay also their student ambassador is organizing a processing circle surrounding race and ethnicity that will allow students a safe space to talk about the challenges they face at Gilbert they have done a week of Wellness that is geared towards maintaining a healthy lifestyle and building strong habits at Magnolia they are hosting a schoolwide fundraiser as a way to get excited for graduation they are selling their own LS as a means to give back to to their school and community at Oxford their school organization youth philanthropy worldwide hosted a benefit concert to raise money for Laura's house Laura's house is an organization dedicated to housing survivors of domestic violence and for a spotlight student moment Colin Doss has made it to be among the top 10 saxone players in Southern California and was chosen to audition for the all Southern honor band lastly as a district is preparing for the next school year I think it's important to note how instrumental the rising seniors will be in establishing a positive School climate and culture half of each side student body will be stepping onto campus for the first time in 2021 for the 2022 school year and their needs need to be intentional and implemented in resources and ways for students to easily transition for from online to in person and I want to stress that we can that we can be prepared in helping all students for their upcoming return to camp campus thank you and that is all for my school report thank you Elizabeth okay um moving on to 8.2 we will have the reports of our associations the officers who are present from our District's employee associations will be invited to address the board of of Trustees I believe we have some that are waiting or you would you like to start okay uh our Mr Carl wadell will read for uh ASA reps that are unable to be here thank you thank you president piery uh yes unfortunately uh the ASA representative was unable to attend this afternoon and so asked me to read uh the ASA statement trustees superintendent matsuda cabinet and public at home our association report tonight is based in Hope and optimism for the first time in over a year all signs seem to be pointed in a direction that will bring our students teachers and families back together in the near future we continue to work as an association to expand the learning cohorts that began last week as more and more of our members become vaccinated we have seen member posts on our social media showing their work with students on campuses with the joy it is bringing to all involved we have also seen posts from vapa programs Athletics student governments and others as we safely begin to bring our campuses and communities together on a path to a full reopening in August our teacher input group continues its work on a weekly basis to plan the path forward with the district these relationships that have been fostered have not only been invaluable to what we have been able to do for students during this unprecedented time but they are primed to help us move forward with what we have learned to make the public schools in our district second to none as we come out of the pandemic looking forward now includes visions of graduations an expanded offering of in-person summer school programs and welcoming all of our students back to campus at the start of the new school year we also want to thank the ahsd board for all of the work and effort that they have put in this year as elected leaders the appreciation of our community has also come with questions concerns anxiety and sometimes anger at a Relentless pace through it all aohs D has had thoughtful discussions made plans in Earnest changed plans when necessary and held together with the goal to serve our students community and employees as best we could we have not always garnered unanimity or even consensus as we move forward but our relationships have allowed us to be honest with each other and in the end to move forward together I would also like to specifically thank trustee Smith this month for stepping up and Publishing a letter to the editor in the Orange County Register with so much passion and frustration building up over the last 13 months it was incredibly important that the public hear about all that has gone on while every school has been opened this year whether campuses were safe for a return or not we have faced more adversity than just about any community in the county during this pandemic and it will make us that much stronger on the other side finally I'd like to thank the district and the board for the work that was done bargaining M us regarding safety protocols and our distance learning model immediately followed by a full contract negotiation the tentative agreement before you this evening was ratified by ASA with a 98.4% approval which is the highest rate that I have seen in my career these difficult times have brought us closer together while the relationships throughout the district were strained we have all stood side by side delivering Food Supplies resources and a supportive education under almost impossible circumstances we we are proud as an association for our part in this and proud to be part of the team that makes up the aohd we look forward to the great things we will achieve for our students moving forward into the future thank you this concludes asa's report thank you okay we will have Jackie Brock come giving the CSEA she's our CA president you have a hello it's nice to see everybody all of you um unfortunately my report is not going to be as wonderful as grants was as far as our memberships are going um I've been asked to make sure that I bring this forward to you so that you can hear it directly from us um in a couple of different areas in which I'm going to speak on um one of the areas that is very bothersome to many not just our members but um this new position of executive director of fiscal services this position is a new position for our district it has never been utilized in the history of our district at this point and basically it is an upgrade to Jerry sharan's current position as director of fiscal Services the problem that is really circulating in in our opinion is that this money this position will be funded through um onetime Monies to begin with um that being said what are we going to do and how are we going to be looking going forward and and um paying for this position at such a higher rate um we do know that we'll be deficit spending we do know that we're going to be dropping in our Ada in two years the money is going to be lessened and that's only going to lead further into layout possibilities and other factors which doesn't sit well with all of us to be honest I I sat down with Nancy we discussed this and where she was coming from but at this point in time we don't feel that it's necessary to go this route and that we should be sitting back and taking some time to to see this through on the same lines we have another position that's being created a brand new position and it's going to be called The College and Career Readiness specialist one thing I did forget on the other position it also is going to require higher ing of different other positions as well as an as an analysis position and then it'll probably lead to secretarial staff and other other creations this one here is a brand new position it will work underneath the counseling area it also is being funded with one-time monies what are we going to do in two years when we don't have the funding who and how and how many more are end up with laid out positions and um it's not an upgrade it's strictly a new position so those that are currently working in it as the counseling secretary School support um may not even be in move into these jobs this job here so it follows in the same line deficit spending what are we going to do in the future and how are we going to relate to that the other thing and I hate to bring this one to you but it's very strong within our membership and that is that all class ified in our area has been called back to work for the final weeks of school they feel that this is not fair um they've been working very well working at home and in office at the same time different days different times um being able to as you know classified has always been there to step up when it's needed and they do it very well at this point that wasn't even an option for them with these pods coming on the camp campus um right now they're not even at that capacity some of the school sites don't even have any doesn't mean that they won't but at this point in time they do not we are repurposing our staff willingly all this time in order to get things done that need to be done as in contact tracing and other factors they do give more of themselves than this there is no reason if you want to bring everybody back have every right to do so but they also feel you could bring the teachers back then into the classroom and teach the last couple of weeks remotely the instructional AIDS can be there with them if the rooms are set up right now for safety purposes why are we not doing that so they feel they're not being treated equally and it's growing and growing and growing and I don't want to see anything happen with the Rapport and the relationship that we have with the district but they're very very angered by this they feel that they should be allowed to go back and stay the way that they were and do the things that they've been doing successfully so I know the cabinet is not real pleased that I'm up here talking about these three items but unfortunately I have to do so for myself as far as being the leader of our chapter um we will work together on some of these we're working together currently on the job description for career and college readiness I still believe and I did voice this opinion to jiren even today that we're not thinking this through we need to slow down a little bit wait find out where we are what we can be doing is are these duties something that they're currently doing already in the secretarial positions do we need to go to the extreme now and pay that money out what's going to happen we don't do temporary positions in the Merit rules and in the Merit District in which we belong so we can't do part-time to your contracts that's not what we do so you're hiring these individuals they'll be coming in taking jobs and who knows what's going to happen in the future within the next two three years we're doing a drastic drop in our Ada it matters and it always does come back to the classified Staff first and that's just a heartache after everything that we've gone through the last year and then some through next year we would not like to see that take place unless extremely necessary that's really all I have to say we are looking forward please understand that they're not angered that they have to be in the office many of our staff members prefer to be in the office I'm one of them um it's much easier to be at your desk in your office on a daily basis to do the jobs but many of the jobs can equally be done working from home as well so um I just hope you take that into consideration talk to this talk with it to Cabinet do what you might do but um when you voted last month to stay status quo it was then assumed that it would remain status quo for the staffing purposes as well and we found out that that is not the way the way it's going to be and is not so I don't want to see them cutting things short not being available for things volunteering for things as we all know they do a great deal of and aren't patted on the back because they don't make a big point of it but um so they're asking me to bring it forward and I have to because I do believe it's necessary that you understand and hear that Viewpoint and opinion other than that I look forward to working together with cabinet and everybody um to try and get this eliminated as far as the tension goes um we'll see what we can do to do that but I hope that you take some time to really think this situation on the new positions as well um with the deficit spending coming up the year after next year sorry I forget to breathe when I'm talking so that's all I have to say we welcome the new year we welcome the students coming back we have no problems with any of that um but this is really for eight weeks worth of work it doesn't much make much much sense to do what they're doing right now so that's all I have to say I hope you all have a good night thank you thank you Jackie okay um moving on where did my list go here okay we have Sylvia here okay Sylvia for um apga apga apga okay what happened on my list oh it's right here okay hello good evening trustees District cabinet auhsd students families and community members watching from home I am honored to speak on behalf of apga counselors are providing oncampus support through student cohorts which were referred to as student pods at the March board meeting counselors are providing support in the following areas academics social emotional College and Career and extracurricular counselors are continuing to provide Core Curriculum lessons which included helping students create or update their six-year academic plan which is part of the auhsd Pledge counselors are continuing to meet with students and families to provide academic support and guidance as well as mental health resources for those in need need Gilbert High School had 25 12th grade students meet the auhsd 220 credit graduation requirement at the end of third quarter on March 12th that's 25 early graduates way to go students W and lastly during the third quarter counselors documented nearly 85,000 interactions with students in the following areas academics 61,500 93 careers 3,834 social emotional 13, 639 and extracurriculars 5,926 thank you for your time this evening thank you okay and we have Hilda Vasquez for ala good evening mad president piery uh Board of Trustees superintendent matuda executive cabinet uh parents ahz staff community members and students watching from home it's a pleasure to be here this uh evening afternoon seeing you in in person so excited uh I just have a just an overall uh report as we end kind of the school year starting already planning for summer and so want to let you know that school sites have been busy welcoming back student athletes on campus and sports competitions are now taking place I got a chance to go to the bell game last week uh Western and Anaheim it was great seeing the teams out there um we're also doing small cohorts of vapa programs and districtwide sites have been conducting a variety of students cohorts on campus ranging from academic supports enrichment opportuni today I got the opportunity to see the night at the mum with Miss uh Brown on our campus and she had some students doing some improv uh pieces so really excited um also we are continuing to provide authentic learning opportunities connecting with our Civic engagement and so that work is still continuing in our classrooms and also our high school students many of them are already prepping for capsom events so iage en you if you have the opportunity to attend some of those capsum um interview and panels I know for Savannah is coming up quickly in May so we're looking forward to those also really a continued emphasis on our crisis response and mental health workshops we know our social workers have been actively providing our parents and also our students with some strategies and coping uh techniques during particularly obviously for this pandemic um but something they could uh utilize in the future as well uh we've been meeting with uh Dr Cruz uh District y to just um discuss further our systems of support and moving forward what we're going to do to welcome back our students um for the upcoming school year lastly as I said although we are still in this year we're preparing for the next year so our registration process is taking place we're also in the midst of developing our Soo programs which will be in person so really excited about that and being able to continue to to provide services for students over the summer at the junior high and high school levels and we're looking forward to the end of the Year celebrations at our school sit and also our high school graduations so thank you it's a great um it was great being here and seeing you and I hope you have a great evening thank you thank you Hilda okay do we have anyone was there anyone from the parent teachers Association no okay okay well we move on to number nine in our presentations 9.1 will be our first design Bill solar pH photo Volta PV system power purchase agreement pfmg solar LLC and I am going to defer to Patty Neely Adam Todd and Michael Beverly for this presentation well uh good evening um Board of Trustees superintendent must matsuda cabinet and members of the public uh today we're here to present on our um very exciting project it's the districtwide solar implementation project and um I'm really honored actually we're very honored to be here because um it is actually the first presentation since um the pandemic so in-person presentation so and we're kicking it off with this wonderful project that we're here to to discuss so um introductions my name is uh Patty Neely I'm director of facilities planning design and construction and um to my side we have um Adam Todd from uh cuming Corporation cuming Management Group um Todd is a project manager senior project manager and then we have U Mike Beverly he's an executive with um the uh uh pfmg solar they the solar uh company that will be um hopefully um constructing all these uh solar structures on our campuses so um together we will be providing a background on the selection process how we got here it's been uh pretty extensive um if you just consider the the time it took from the the moment we issued the RFP to this moment now it's it's been about 18 months but um judging by the box I have on in my office and the stack that I have on my desk it's been more like three three and a half years so just making sure that we get it right we get the locations right and still uh after we've been going through the process uh we' still been uh tweaking locations and looking at the numbers and we're here today really um comfortable with what we're presenting I think we have a solid contract that uh we would like to present for you for ratification and um the numbers are quite fabulous so um this these gentlemen here will are going to uh discuss that um they're going to provide actually some of the details of the uh contract and what I would like to do is just kind of give a background specially for um the public uh who need to understand what kind of process we went through um so uh that that they know that this is something that's been vetted for quite a while um with the disc part of the discussion that um uh we're going to be um uh I mean items that we're going to be talking about is um the pp PPA it's a power purchase agreement that is how we're going to procure the installation of the so the solar structures uh they're all going to be going uh on parking lots and uh we're also going to be talking about the cost benefits to the district uh over a period of 20 years um also we're are going to be discussing other aspects of the cont uh contract including how this uh this PPA uh or the installation of the solar car ports or just bringing solar to our district will enhance the learning experience of our of our students uh additionally we're going to be talking about um Outreach opportunities that we're going to be providing uh our Comm communication with uh the sites and with the community uh overall schedule information there's still the the schedule is still being refined and uh we'll it's going to be more what we're going to discuss today is more broad brush and um also other things that we will will be discussing is uh the solar system monitoring equipment uh and a dashboard that will be um part of our basically posted on a website and I know Mike will be talking about that a little bit more um so before uh we turn it over to all the details of the contract I just want to go over just historical background of what our what our process was like was like during the 18 months so I would say in September of 2019 uh we issued uh an RFP uh for um uh to um companies that would be interesting in uh providing their qualifications and um and proposals for our solar our districtwide solar program uh we had in September uh we had um about 31 contractors that walked sites with us for two consecutive days uh a month later uh they um uh provided their turned in their proposals um the 31 um uh contractors that came represented repres uh actually were represented um 13 companies of the 13 only eight turned turned in their proposals in October and at that time that's when we started uh just uh re reviewing the rfps for completeness that's the first thing we do and also reviewing them just to make sure that um you know we're we're there the completeness right of of the proposal and also just to make sure looking at what th those numbers are uh after that uh we uh narrowed it down to three uh companies we came to the board back to the board uh to request authorization to start the proc procurement process using um uh the uh government code 42710 uh to procure energy conservation um contracts and uh at that moment uh after that it took us about a year to narrow it down from three we interviewed three companies uh with the assistance of coming corporation uh staff from facilities and staff from our M department and um within that year we narrowed down to two more companies and um and then we uh and that that was the opportunity when we went back and really looked at the locations looked at the numbers and we determined that uh one of the companies uh provided the the best value to the district and that company is uh pfmg so um with that November of 2020 we came back to the board just to basically uh ask author authorization to start uh negotiating with uh pfmg and uh 3 months later we're here and uh we we feel we have a solid contract with a pretty nice rate and um and really we're seeking to um receive um you know your favor as far as ratification of the contract after you hear your what we have to say here with in the presentation all the details and everything that we're going to get so um with that said I think at this point I'm going to turn it over to Adam and then Mike uh at the end um we will have um uh we'll open it up for questions but I also want to mention before I turn it over that we had um assisting in this entire process Jennifer Keys she's the procurement contract specialist from facil facilities and she has done a wonderful job for us so kudos to her good evening very nice to see you all uh so as Patty had mentioned my name is Adam Todd I work with coming Management Group uh we work with the district in two separate capacities one on the programmatic side and then my group is on the energy and sustainability side which has been working with the district as part of the prop 39 program for the last uh four years so I'm going to give an opportunity recap uh and if we can go to the next slide here so my group was engaged uh with Anaheim for the proping program and to give you a very brief overview on Prop 39 uh that was a program that lasted six years where the state of California gave each district an allotment of money to spend on Energy Efficiency projects uh to which we supported uh Patty in identifying those Energy Efficiency projects and then also in implementing those Energy Efficiency projects over the last four and five years uh so as part of that process uh when we uh identified the opportunity for solar at the campus um what we say is from a procedural standpoint we want to make sure that you are reducing your energy consumptions prior to considering solar projects on any of your school campuses and the reason being is when you're sizing a solar system for any particular campus you're sizing it for the consumption that you have on that campus uh so if you don't reduce your energy consumption and you go and you build these very robust systems and you reduce uh after the fact then you're paying for all of this construction work and all of this energy based on consumption that's no longer available so what we do here is we take the opportunity to reduce your energy consumption at all the canvases get you as efficient as we can and then we consider solar after the fact and make sure that we're izing your systems correctly so in the beginning what we did is we looked at the prop 39 program as an opportunity to identify Energy Efficiency measures within the electrical systems The Lighting systems the heating and ventilation the mechanical equipment and uh over that process uh we found about $500,000 a year in annual Energy savings and that's utility bill cost savings as well as maintenance that goes to the district uh and the total program was about $7.4 million uh for the profit program that's so that's the opportunity overview so then the transitions into the solar project itself itself so after we've gone through we've done our assessments and our installations of the solar of the Energy Efficiency projects then we move into identifying the opportunities for solar so in this case what we did is we did a solar feasibility study and that takes place by going to each of the individual campuses the dist the district has identifying opportunities for where solar can be placed how much solar can be placed where would the runs go to your main electrical gear in order to connect these systems and they what are the best opportunities uh for laying those systems out to get the the most maximized power out of those systems we can go to the next slide here so after yes please question absolutely the the on slide three you mentioned 546k energy cost per year yes that's not cumulative but that's every year that's our savings yes so that that is that is on on an annual basis uh all of the schools that were impacted by the Energy Efficiency projects that were done uh the delta between what your original consumption was and the consumption after those projects were installed that's the that's the benefit that the district receives by installing those projects so I'm going to ask her off off the top well it's not off the topic but it's kind of concerning this is that I know we hired an Energy Efficiency manager the manager is still in place yes yes and what does that have to do with this in terms of I mean if these guys have done that work I'm looking at that position now in my head is like a extra position that we don't need uh this this is just for the project itself then as far as keeping up with the records and all the the the maintenance and the Energy Efficiency that happen throughout the year after once we're gone it's still with the energy manager our manag also okay not and what I would also say uh to that effect is the $7 million that the state gave to Anaheim to spend on Energy Efficiency projects is a fraction of what the total identifiable opportunity is at the district um there's no way that that could sufficiently handle all of the Energy Efficiency measures that could be identified and completed that was just a portion of it so um what we did is we we took our priority list and said what's the loow hanging fruit that we can identify and spend those dollars get them in the ground and really get some Energy savings going uh and leaving some of the harder stuff to be identified uh and and continued later on as the program wound down absolutely Lighting systems are T typically out yeah and it's um so I would say an opportunity where you have the ability to do a plug-in play System where it's uh let's say a lamp comes out and a new lamp goes in that's really the easiest one uh it's the most cost efficient uh it's the cheapest to put in and it has the the easiest payback opportunities and then as you you scale up the SC the opportunity scale there it gets into uh full lighting system Replacements and then controls uh and then as you get further down the chain it's uh HVAC equipment mechanical equipment and and so on and so forth y well I mean Mike maybe what you could do is I'm sure the rest of the board would like to hear it is maybe in a Friday letter to give us a little bit about the Energy Efficiency manager uh uh job description and what they're doing now compared to what they were hired for right uh and I I want to see the cost benefit analysis of that position I think when we hired them if I'm not mistaken at some point in time we said that we wanted to see that cost benefit analysis on a on a at least a yearly basis for us to figure it out so I think this will give this is a timely discussion so maybe we could have that and I'll PR letter we can go one more slide uh so as Petty had mentioned uh we went through the process of identifying what a potential project would look like for solar at the district and we put it out to Market and we aided the district in creating that procurement document uh all the documents that went along with putting this out to to Market uh we aided in that process we helped bring contractors to the bidding process and helped evaluate uh when the bids came in in order to determine who was the most responsible biders and as a result this is what you see here as the potential for the district to be receiving as as a benefit of this project uh so just going down the list here in terms of robust miss this is one of the larger projects that you're going to see in terms of solar at any District uh for us at at coming this is this is one of the bigger projects and one of the most that we're proud of uh due to its size and the complexity of just getting this to Market so we're we're very happy with how this project is turning out so far uh the way that this works is it's done through a power purchase agreement uh we'll get to that a little bit later in our presentation here uh but that's a mechanism for procuring uh a project without paying any Capital upfront and you're paying through it through energy costs uh over time and so this power purchase agreement was done over a 20-year period which means that you're paying for the entirety of their project over 20 years you're not paying for it right up front uh in terms of your District sites all the sites were considered and all the sites were included uh so we'll get to another slide here that shows the sizing at each of the sites and we can go through why they were chosen that way uh and how they're going to be allocated throughout the project uh in terms of your energy rate so this this pertains to what you're paying for the actual utility cost so all of us have utility bills at home uh we all pay some rate per some unit of energy uh this is what you're paying uh to the contractor for the duration of that project so the way that this works is as you consume energy you're paying this flat rate for all of that energy for the 20 years there's no escalation there's no increases it is that flat rate for the next 20 years whereas through Apu or Southern California Edison uh the expectation is that they will raise rates somewhere between three and 5% every year uh annualized over the next 20 years and so that that rate that you would see uh will be quite a bit more expensive 20 years from now versus what the solar contractor will be providing you uh the way that that works out is uh in theory a $14 million net benefit over that 20-year period and that factors in utility cost escalation uh and bringing the future dollars back into uh present dollars next slide please what is the 12.6 MW yeah so that is the size of the collective systems um so on the next two slides I'll show you what each school is going to be receiving in terms of the size of the equipment that's going to be installed uh the aggregate of that equals uh 12 and a half megawatts of power and if any of you understand how much power you consume at your house that that's quite a bit of power you probably consume uh maybe a th000 kilowatt hours a month um this is this is substantially larger this is tens of thousands of homes equivalent per year uh in power generation so this is a very large system let me ask you the question about and know you mentioned uh Edison and Apu is an high Public Utilities right yes now have we already worked it out with APU in terms of I I know at some point in time I think they didn't really support U us having uh solar right so a Apu has joined now they do accept power purchase agreements and what's going to be done is uh there are phasings of the of the entire project that I'll get to in a later slide uh and I'll call out when those when the process of engaging the utility company as as well as having them do the interconnection agreements will happen next slide please so from a project overview standpoint uh I'm going to go through all 20 of these and what I'll say is uh each one of these was identified this system size is a is a combination of the utility consumption that is currently taking place at that site as well as the size of the available space that we can put solar and the orientation of those parking lots and that's how we really come to a a total sizing of these system sites and as you'll see there are some sites that are larger and some sites that are smaller and it has to do specifically with consumption at the site some sites consume more than other sites uh some sites have better parking lots than other sites they're better oriented they're larger they have more capacity for uh bigger offsets and so all of that is taken into consideration when we're identifying how big of a system and how much of a payment how how much of a return on that investment you can actually get from installing solar on these projects did you look to see why some of the schools that are of equivalent size has such a disparity in their consumption and why what is consu why one campus is consuming more than the other yeah so that's one of the factors I wouldn't say that's the exclusive factor for why one system is larger than another a lot of times it actually has to do with parking lot sizing orientation and sizing so some parking lots you'll have is a north south which is not as good as one that is an East West because you have different orientation of those solar panels um some parking lots are bigger than others and better configured to allow a very large robust system to be placed where others are small and more Compact and you can get one or two array sizes in those parking lots so there's there's several factors that are uh impacting that um what I will say is it it really just comes down to looking at all of it uh from a from a return standpoint when we modeled all these projects uh and these were the numbers that came back the best this is the best return for the district at each of these given sites maybe I didn't say right these numbers here this is the current consumption that's not the current current consumption this is the current sizing of the system that they're going to be installing okay can I ask a question too I mean because you're saying it's the it's the configuration of the parking lot that makes a difference because if you have north south you're not going to do as well as an East West is that correct that that's potentially yes is it possible Patty that we could reconfigure some of these parking lots I mean is it impossible let's say if we've got one that's a north south to change it to an East West we might be able to do that certain situations maximed our parity me a lot of parking striping uh and uh it was done considering access layout of the parking lot cap the need for parking stalls and some are just naturally oriented in such a way that they're going to be facing south north south or really ideally South and then just have to West we may have some [Music] pars me that's that's the way it's going to be right because they're the newer ones right okay thank you okay uh so these these two pages right here is a combination of all these School sites uh added together and as I had mentioned the total system size here is about 12.6 megawatts which again is a very very robust system so just I I would focus on that that you're getting a a wonderful project here we're very excited about it uh and I wouldn't be up here preaching this if I didn't want to stand behind it so I I'm very excited about the product that we've uh presented here we can go to the next slide um as Patty mentioned so in the uh the bidding process uh we wanted to go with a a a procurement method that allowed us the opportunity uh to find the most responsible bidder for the district uh what we wanted to avoid is a low bid scenario uh which could have given us uh a low cost but in real reality would have presented challenges in terms of getting the best possible project to the district uh at the end of the day and so this is a representation of some of the qualitative components that we included in our selection process and what we used uh to score each of the contractors against one another in order to narrow it down from the original eight that she said uh had been submitted down to the final uh three and then ultimately the last contractor that was uh brought here today go to the next slide uh I won't get too far into this because obviously there's quite a bit of text on this but again this is just a representation of what's included uh in our bid documents in order to uh evaluate who we felt was the most responsible bidder uh based on the criteria that we put in our uh procurement papers thank you uh and after we narrowed it down to the final three we went through uh two rounds of best and final uh and at the end of the day it was NG and pfmg over the last two as part of the final round and at the end of the day we're here with pfmg as the selected contract who we would like to perform their work on this project uh and in doing that right there I will pass this over to Michael to take it off to discuss pfmg and their role in this project well thank you Adam and and thank you Patty for the nice introduction and thank you to the team here at the district and at the board for uh for having me here today to talk a little bit bit more about this solar project as Adam said my name is Mike Beverly and I'm with pfmg solar uh we are in Orange County based uh solar energy company that does solar projects for school districts so in total we've built solar for uh 37 different school districts in Southern California locally here in Orange County uh we've done the work for Tustin Unified Fullerton School District Saddleback Valley Unified um as well as uh we're under contract with bua Park School distri in Los Alam Unified School District so we are the number one provider of solar energy projects for school districts in Southern California with a total of 37 districts and almost 400 individual schools for solar projects delivered just like the one we're talking about here for Anaheim High School District could you go to the next slide thank you and so I think Adam and and Patty have done a good job of describing um in some deal the solar project and and the process to get here uh in addition to that there are are a c couple other elements to this project that are also included that we thought was interesting and would be important for you guys to hear about uh the first is that each of your schools will now have an electric vehicle charging station included as a part of the project so each station will have um two ports so that electric vehicles can be charged on site by uh folks that are visiting the district um in addition to that as a part of the solar project we're bringing only top tier highquality components and contractors as a part of this project uh that includes Hana 425 watt modules which are first-in-class investment grade solar modules manufactured in South Korea and among the most efficient and um and effective solar panels available in the market and in addition to that in addition to the components and the equipment that we're bringing as a part of this project we're also working with uh first in-class contractors and partners on this project specifically our uh our selected electrical contractor is a group called rosenan electric which is a uh a NAA contractor which means that all work will be provided by ibw um Union electri electricians and in addition to that rosenan is a group that we've been working with at pfmg solar going all the way back to 2010 on our first project and so we know that they have the quality and the team to deliver on your project but they're also located and have an office in Anaheim so they have a a broad um and a robust presence here right in the community with a large office right off of uh South Anaheim way uh near the five there so that they're a preferred contractor in one of the groups that we bring as a part of this project to help do the work of solar at your project in addition to that um as as Patty mentioned uh each of your individual sites will have an online production dashboard that will be accessible to the public to the staff and to the board members as well so you can monitor hour by hour day by day the performance of each of your solar systems um down to the hourly production of the systems and so we've seen that that's a nice way for the district to be able to see what's going on with the solar systems that are operating at their campuses but also we've seen that teachers and students have been able to use that and incorporate some of that in the classroom and see the actual performance of their systems operating in their parking lots and what the effect of things like weather and seasonality has on the performance of solar and then finally as a part of this an important part of the contract that we're asking for ratification of today is a performance guarantee So within that contract if we don't perform up to a certain level in terms of producing enough solar energy for your schools there's actually a penalty payment in there that we have to pay back to The District in the event that uh we don't produce enough power and so what that means that is that if we don't produce as much power as we say we will within the contract then we have a payment in there that is designed to make you whole for the Lost energy and that's based on what your expected energy cost would be um based on your Southern California Edison and Apu rates um taking into account the price that you pay for solar which is your um avoided utility cost and so we feel like that provides a lot of incentive for both our group and the district to be in the same um working together to make sure these systems are as productive and as effective as they can be uh and so in addition to all the different components and the technical components that go into these projects uh pfmg solar also brings a couple other aspects that we think are unique and represent the experience we have working with school districts here in Southern California and in particular around the education aspect uh we have a couple different elements that we've talked with the District staff about and we'd like to offer as a part of this project to the district uh if interested and the first is that we've developed uh Next Generation science standard compliant curriculum for both Middle School and High School based on solar energy so the curriculum is provided to district teachers and they're able to bring the lesson plans into the classroom and teach about things like electricity seasonality sustainability and the environment that all tie back to the solar arrays located on campus in addition to that we have what are called solar toolkits and these are boxes of experiments that we provide to the district so that teachers can get a hands-on experience for their students uh and try to create some excitement about renewable energy and the environment and so these are things like um miniature solar panels that are used to power a fan or volt uh voltmeters that can be used to run different experiments uh all the way down to things like uh glow-in-the-dark beads to understand you know U solar Radiance and the effect of that and so that's something that we offer to all of our district uh customers and something that we would offer to Anaheim High School District as well and then finally you can see a couple pictures up here on the slide but given our proximity in Southern California and given the number of districts we've had uh or that we've worked with we've had a lot of opportunities to work in special projects and at special requests from different districts based on um things that are important to them you can see down there in the in the bottom corner there's a green solar car which is a project that was put together from a team at Palmdale High School where after we completed our solar project there were a group of students that got really interested in solar so they created a solar team that went and built a car and then compete in that car around the country uh in different races against different high schools and that's something that we've participated in through both funding and providing some technical expertise to um to the team there and given the proximity of of our office which is Huntington Beach and our electrical contractor rosenan which is in Anaheim we definitely feel like there's a lot of opportunities for our group um to participate in the educational component along with the district through things like internships career Affairs special projects really anything else that the district may be interested in um you know we fully support and would look to support our district Partners as a part of that could you go to the next one thank you in addition to that um something that we found in working with school districts over the last 12 years or so is that one of the key metrics of success is the involvement and the understanding of the community in the project and so something that we try to do at each of the districts we work at is put a strategy in place to involve the community at different phases along the way so that they understand the scope of the project what the project is doing and the importance of solar energy in their community and so what we would typically do for a project like this is prior to starting construction we would host a series of town halls where members of the community are able to come and attend as well as District staff teachers board members if you like uh and hear more about the solar project in terms of where the arrays are going why they're going in a certain in a certain location how they work uh as well as ask questions of members of the pfmg solar team as well as coming and District staff to help get ahead of any questions that the public and the community may have about the solar project because we've seen a lot of excitement that comes with these projects and as a part of that uh we want to make sure we're providing a lot of good information out there to the community to understand all the benefits the district would be receiving from a project like this in addition after completion of the solar project after completion of construction we typically have a solar celebration or a ribbon cutting event or sometimes we call it a flip uh flip the switch event and what we do is we celebrate the beginning of the district receiving renewable energy from the solar arrays and this is an opportunity for uh local media local public uh publicly elected officials as well as community members to participate and come see the solar array and celebrate the beginning of renewable energy for thect district and we found that to be quite um quite popular we've had marching bands there mascots a lot of different groups celebrating the the initiation of the solar project um and then finally once the system's in operation what we typically do is provide an annual performance report that goes back to The District staff and then we can also present it to the board comparing what we expected the system to do versus what it actually did that's also a nice time to be able to Circle back with any other events or for um educational components that have gone on over the course of the year so that the board and the community can understand uh exactly what's going on with the solar project other than just providing shade and generating energy thank you um and then just a little more detail on the structure of the power purchase agreement which as Adam Adam mentioned is the the method of delivery for this project so what's called the PPA is the power purchase agreement and the way that that works is PF fmg solar brings all of the capital to install uh engineer and interconnect the solar system so all The Upfront Capital cost for the construction as well as we're responsible for all the ongoing maintenance operation and repairs to the system that need to happen that also includes everything from panel Washings to um to to uh equipment that breaks to routine maintenance all of that is included in the contract and is included in the price um that we're selling energy to thect district for so truly the only responsibility of the district is to purchase the energy from the arrays for the term of the of the um contract everything else is on us from installation to maintenance to operation and uh monitoring of the equipment um and so as a part of that as Adam said the price that you pay for power is fixed for 20 years so as utility rates continue to increase your price for power under the power purchase agreement would be flat for the entire term so the same price you pay in year 1 is the same price you pay in year 20 so it provides a nice opportunity to save money up front also save money over the long term and provide stability in terms of what your annual cost for energy is because you now have a contracted rate for full 20 years um also as a part of that you only pay for energy that is actually produced by the array so as I mentioned before there's a performance guarantee where if we don't produce enough energy there's a penalty but also the only only way that we recoup any of our investment and our entire business model is set up to sell energy from the arrays so if these arrays are underperforming for whatever reason then we're fully incentivized to come out repair the arrays fix them and get them operating back at the capacity that we expected because that's the only way that we that we um generate any Revenue off of the arrays is by producing power and that's what you guys want because you want to save money on your utility bill but that's also what we want because that's our entire business model I have a question on it sure um are are there any installations that will be generating more electricity than what we're consuming now so each of the systems and this was part of the process that went through into the uh in the RFB and then some of the followup each of the systems has been designed to produce less than 100% of your annual usage at each of your schools so something that was included in the RFP was we had your historical energy usage then we also had your expected Energy Efficiency um Energy Efficiency measures and what your load would be net of those um efficiency adjustments and then we sized the system based on that information so we took into account your current load plus Future Energy Efficiency to size the system so that we were never over 100% of your usage at a particular site over the course of a year okay so there won't be any time that we're we are paying for uh energy that we're producing producing but we're not consuming that amount so um so with over the course of a year on an annual basis that's correct on a month-to-month or even a day-to-day basis there may be times where you're producing more energy on a particular site than you need um from or than you need to use on that site and so both Anaheim public utilities and Southern California Edison have a program that's called net metering and what that means is when you're producing more than you're using you can send that energy back to the grid and then you get a credit on your bill for the amount of energy that you send back and so that's particularly important for schools because obviously on the weekends you guys are not using as much energy as you as you would be during the week but also um a lot of times over the summer when you're using less energy over the summer you're developing a bank of credits during that summer period that you can use off in the fall and winter when production from the solar has come down a bit but your consumption on school is higher because because the students are back so it's kilowatt credit not dollar credit uh it's a it's a dollar credit so but we sell back at wholesale but we buy at retail uh you sell back at retail so it's retail net metering that's right okay yep okay good going back on page six and seven I'm looking at um uh where did I see it um an Anaheim High School which is our biggest school so that should be our biggest consumption is 553 KW M on page 7 and then I'm looking at um Walker Junior High which is a a school a quarter of its size is is generating almost exact same kilowatts why is there such a discrepancy in size but not uh proportional in kilowatts MH yeah well I think you know like Adam was talking about part of what we're trying to do and what we try to do along with the the team here and with coming was locate the arrays in areas where the solar canopies are beneficial to the usage of the campus so typically that's in parking lots where we're providing shade over the over the cars and so in some cases and I believe Anaheim may be one of those cases where uh the the capacity is large and the school is large but if the parking lot is small then there's only so much uh solar that we can fit on that particular site and in some cases that limits the amount of solar that we can provide um to the school so you're you're only involved in parking lot structure Shades uh well we've done I mean we Ed the same canopies both in parking lots as well as sometimes in areas like along the grass or in areas throughout the campus part of our conversation with the district was making sure that we were locating those arrays in areas where there would not be any problems with path of travel or usage of the camp uh of the campus and other ways or locating the arrays for example we couldn't put the array directly in front of a two-story building because then that that building would shade the arrays um for a significant portion of the year so that was a big part over the last 18 months or really maybe even two years really was trying to find at each School what's the optimal location and really we're trying to fit as much capacity as we can on site without going over their annual usage for the year and without somehow negatively impacting the usage of the um of the campus and certainly some schools and some locations were much easier to get up to that maximum capacity than others others we really had to try to squeeze it in there and fit it in there and I know Anaheim was one of those schools where we tried to put as much as we could but we also didn't want to end up having put arrays in areas where they were creating um conflict with use on on the site there but Patty with the with the new parking lot is that where we're going to be one thing I want mention is imped ourg as as student denser sites but in reality the site is small for a school of that size weed solarscot but a future master plan you will see for TW building building those were the decisions that we've beening just looking into the future we need to consider this is a contract we have building in we back we to advance it doesn't sense as far as the size of the of the campus but we took into consideration any future development um and the other thing I want to say is there are future opportunities because the the California Cod C uh anytime you are building new buildings it will require new infrastructure for solar so for instance the Magnolia Cy SEC building the TW building that we're designing right now that one has all the conduit that's going to be ready and staged at the roof for future Sol so far or requiring that we install the solar panels but I'm thinking in future generations of calary cod or um they may that might be a possibility where they will now say not just the infrastructure but also the solar so there's always opportunity to bring more solar it may be in INR installation in the parking lot it may not be possible just because we're going to have quite a bit of development we're thinking hopefully at Anaheim so we made those decisions the placement of the of the arrays are based on any future plans that we may have all AR are parking lot through the district's nothing scattered through the throughout the campus originally were looking at maybe bringing some um solar arrays into into the campus for shap structures uh that was part of the vetting process that you know why this took this this long uh at the end we determined that now we were going to keep them in the parking lot making sure they're close to our switch gears and our uh interconnection points but also DSA will be involved in this project they will look at path of travel and we have some path of travel issues that we need to address and it shouldn't go along with this District the new stimulus uh money that we're looking at that we have received with the cares act and maybe a future stimulus we will just be we will be doing more of these Outdoor Learning areas covered areas and at that time we're going through DSA addressing path path of travel so we have that funding source now we don't have to look at solar structures to create lunch areas covered lunch areas so we will have different ways of getting the work done so ultimately this ended up all our Solar are now in parking lots and there's only I believe one school and that's Lexington where they require requested an inground installation so there's going to be a solar array in their close to the to their [Music] fields here before end of the term at the end of 20 years the district has three different options first option is that we the contract for another 5 10 15 years to keep the contract going where we continue to own the systemer energy the other option District purch the solar from at that agreement those options contract we to remove syst Rive try and reach agreement with the district over one of the first two op in the all the all the hard work has really been done so to renew a contract put some fresh panels up there or uh upgrade the system at that time you know the the cost to do that would be relatively low so you know we think that there's a high likelihood that we would be able to reach an agreement to either sell it or renew the contract but the district does have that option which provides security at the end of term that you guys can decide what the best use of your sites is and if you want to continue with solar or not uh and also as a part of that a different points along the way in the PPA contract the district has the right uh if they so choose to purchase the system outright and own the system themselves if you wanted to so there's no obligation to do that no requirement but at different points within the PPA you do have that option if you so choose so we haven't seen a lot of districts do that but it is an option that exists within the PPA and if you guys so choose to do that that's um that's your right um and one piece I did forget I wanted to to get for Patty um as a part of the solar canopies as well there's going to be LED lighting underneath all the canopies in the parking lots that's included as a part of the project and in addition to that we're running conduits so uh channels out for future security camera locations so at a at a later point when the district's ready to install security cameras um the plumbing has already been put in place to run those back to um the point they need to go back to so that's all included as a part of this project so appreciate your time and Adam did you want to hop back over here yeah sure I'll do one thank you CL here on the schedule and I'll show you some don't need this up here do you that's mine thank you okay here so this is where we'll talk about the schedule for this project uh so in the contract it is a 30-month contract that is start to finish uh cap on both ends that is absolutely completed uh the actual construction timeline of this project is 23 months and so once this contract is actually approved and they can get into the due diligence process that's when we would expect the 23-month clock to start on that uh the 30-month uh duration includes engagement with utility companies in order to get them to sign off on the project to do final installation of their uh gear if there's any uh to do final interconnection uh close out the project make sure everything is good and done with Thea uh full stop so that's that's really where we get that full con project timeline uh but we're focused on the construction timeline at this part of it so for construction as I mentioned it's all 20 sites um Coming will be supporting for construction management and project management purposes as we did in the development of this project so we'll be uh sitting with the district to to watch us through all the way to the end um over the dur of this project we're going to be starting with due diligence and real estate uh so as as you had mentioned earlier with the utilities uh there is a discovery process where they uh with pfmg goes to both utility companies collects two to three years worth of data uh and makes sure that the sizing of these systems matches what the last two to three years of data is uh we obviously understand that Co was a little bit different for the last 12 months and so that's why we're requesting a larger block of data in order to go farther back uh and then be able to blend that data and make sure that we're getting a a better assessment of what the consumption looks like at these sites and once that Baseline is established then they can move forward into other real estate activities in order to close up the final designs of these projects and get it solidified and then submit it to DSA uh we're expecting about a six month six and a half month timeline from start uh to the DSA process and then from there we'll move into phase one of construction uh and then phase one and phase two will run concurrently and we will have a final schedule for which uh schools are going to be installed in which order and in which phases they are but for now we are bucketing in two separate distinct phases for construction purposes uh and with the Final Phase uh phase two that will lead into what I mentioned to you earlier in terms of close out and initiation with the utility company to get this project signed off go to the next slide here so we'll have uh five slides five or six slides or so these are just basic representations of uh some of the school sites we don't have all 20 in here um we figur that would probably take quite a while to go through these but this is a good representation of what you can see from from an aerial perspective so when we're laying out these projects we're looking at the total complexity of the campus how it's oriented where is the main switch gear located and then how do we get the the project to be maximized to go from the Home Run uh to that electrical gear in order to get this project established uh so this one Lera this is the biggest one and you can see that there's quite a bit of parking lot space and it's oriented in an east to west configuration which means that your panels are north south uh which is the best uh solar exposure full full South is your best solar exposure so these are set up very well and you're able to get quite a bit of power generation out of the system uh we can go to Cypress can I ask a question first on the map the red square is that your controls is that where everything you know the yellow line leads to this red dot what does that mean uh the the Red Dot on the upper left on the map yes on each map right so that'll be your switch gear or what your switch gear so that that's your main electrical interconnection right okay yeah and that's where so everything ties into one one individual system and then that gets run all the way back to the switch gear and connected to get pushed back to the grid are they all around are they all that long um some of them some of them are longer than others the way that this works is these are these are bored through the ground so this is not going to be disruptive uh to to members of the campus um it it's it it's going to be completely out of sight for them just the way it worked out I guess exactly yeah the only part that is going to be uh impactful in any way is is going to be the actual construction uh of these systems where they're they're putting the case the concrete quasons the uh the steel columns and then the solar panels uh once those are up and done uh they can open the parking lot back up uh for for major purposes of parking and they'll really just be using a little buet truck to do their work underneath those canopies to finish up the project so we're expecting I would say probably two months at each site will be kind of the the real uh construction you know the Brew of the construction timeline and then the duration of that we'll really just be finishing up the minute stuff and in connecting those systems together which can be done with one or two trucks uh at each site okay so let me ask you a question uh te technical question and I don't know so if I take a look at Anaheim High School yep I'm looking at this yellow line go all the way to that big red uh X right the corner of the uh field yep I'm assuming those are the yellow lines are all the line the the connectivity l Line That's goes all the way down yes conduit yep conduit that is the underground conduit what happens if it C conduit is damaged or something happens where what's the possibility of us losing like uh electricity temp of connection to the entire campus um are you talking about after the project is installed it's up and running and it's operational and something happens to the underground conduit yeah yeah so that that'll be a that'll be an O andm uh procedure that will engage pfmg to come out and and assess the damage and get an understanding of how it happened what happened and what are the REM remedies to get that fixed and then they also are depending on how it happened um there are Protections in the contract that afford the district the opportunity to recoup some funds if it was if it was uh installer error or if it was something uh other than that well let let me ask a question in terms of uh the the projects that you've already completed have you had any issues in those campus sites where that H that has happened so no you know we have not had that issue and I think to Patty's point one of the reasons that we use underground Directional Boring is to try to avoid you know as much of any kind of interference as we can while we're while we're boring and locating the uh conduits in areas where they're not in conflict with anything else that may under ground so that's part of the process we're going through right now is doing real estate assessment of what else is out here in terms of underground gas lines or other electricity lines so that we can route our conduit in ways that don't uh won't affect that and so this is our anticipated conduit route but we are doing further diligence to make sure that we can go there and a lot so that that responsibility falls on you in terms of taking that route and making sure that it's connected so in case something happens in the future our contract is protecting the district in terms of if it falls on you to fix it that's right so the conduit is a part of our system a part of the solar system which means it's our responsibility to maintain it and make sure it's working and in the event for any reason the arrays were to go offline for any reason you are still connected to the utility and would have uninterrupted power on your site okay even this whole solar system went down okay so that that's I think that was my original question was if that were to happen then we still have power it's not like we're going to go dark correct yeah it's actually um you're I don't think you're actually allowed to disconnect completely from the grid um so yeah you you'll have Edison and Apu power still powering your campus in the event that you have some problem with the system how big is the conduit uh that would be a might question yeah so typically if we're talking about the conduit we'd be looking atbe three or four inch conduit under the ground but it can depend on the size of the system obviously it gets a little bit larger we go with larger conduits but that's typically what uh what we run and how how deep do you go in well it depends how deep we need to go um I think typically we're looking you know 5 to six feet underground but a lot of times if we see that there's some issues we can go significantly deeper to get underneath that whether it's some kind of a root ball from a tree or some other kind of power lines because we're using Directional Boring we can go deeper underground and that allows us to sometimes get past issues if either we know there's some kind of an U underground issue or sometimes if we don't know exactly what's there and maybe the the plans aren having been updated in a while um then we have the ability to go kind of as deep as we need to go to avoid my I my I guess my question is related to how how far the the uh the parking lots or even the areas some areas that will be like for example Anaheim high school you know if you're going through that route you probably going to have the parking lot closed for uh you know a number of days so I wanted to kind of figure that part out yeah well actually so actually the way that they do the Directional Boring is they drill uh they dig a bore pit and they they put the Directional Boring equipment in there and then they drill another board pit and it comes out the other side so actually it it's actually not quite as impactful as you would think because it's all underground except for the two Bard pits or three B pits depending how many turns you need rather than doing um like a trench where you would have to trench the entire area which that's what I was thinking okay yeah so that that's one of the reasons that we try to use Directional Boring wherever we can is because it's less impactable to the site and allows things to stay open can I ask a question about your red dots these are okay uh you have five of them or six at Anaheim and yet Cyprus has one so what is what is the difference there I mean when you've got more Towers on Cyprus than you do on Anaheim you know to be to be frank that could actually just be it's just a red dock it's a what it's a red dot I'm assuming that these are supposed to be where things are controlled but yet which side are you looking at Anaheim the one he's just was referring to the last one Anaheim comparing to Cypress compared to Cyprus and district office has none I don't even see that one yet but there were like at Lera you have six at and then a big well you you have red dots on the on the structures themselves and then you have that one way off in the corner yeah um so the one the the Red Dot with an X is the interconnection uh that's where the main utility is the solid red dots are likely trees that will be removed as part of that installation you're removing trees wait a minute you're removing trees oh god oh uhoh that was the wrong word to say I'm going to retract that statement so so there's there's a number of things that it could be here so there are in our program and I I apologize for the lack of clarity on this in our program they tend to have items that are scattered around this typically that will be something that we put as a carve out if it's a if it's a potential for a tree it also could be um inverters on some of these campuses some of them don't have any so um to be frank I think it could just be a carryover where we had inverters on some and not on others and it was just a screen grab that we took these are preliminary drawings okay right this is not this is not finalizing and so I apologize if I upset anybody in the room on on taking any trees out I we will relocate trees Anna absolutely Anna is going to hop in a car tomorrow and go track those dots down all right and I think that brings us to the end of the presentation here so uh I I have one quick question um I always like to wait till the end because you answered a lot of questions um thank you so much this was um we've been waiting for this we're so excited and congratulations to you for getting the bid um you you mentioned uh sign offs for the electrical companies what is their incentive to sign off on this for for us with this sure so there there's there's State mandates at this point that are that are uh legislating for a push towards Renewable Power um are you talking about in terms of allowing you to to create these solar projects um so there's not really a mechanism that they can deter you what they what they have done is they've made it a little bit more difficult for them to pencil over the last five years um what the utilities have done is you have a demand period which is you you have a higher charge of of energy at a certain period of time a day uh typically that was you know let's say 12 to 400 p.m.

89 000 covers an employee's health and welfare for 5.23 years at the smaller number that's not factoring in any of the singles not single plus one but singles so that number of what that coverage could be is much more than 5.23 okay but again i'm going to use conservative numbers so that it makes sense it makes sense to us it makes sense to the district it makes sense as fiduciaries to a public trust the stirs costs are at 19.1 percent and those numbers have subsequently been updated from this they're a little bit different and it actually so it's a little more but if you look at those costs for stirrers you're a higher employee is a higher expense to the district and you'll see that so the replacement employee and their expenses this third savings is 000 okay so the back page kind of sums that up and if i've gone past my time i do appreciate the respect given for are there any questions we i don't have any questions we're going to discuss this in when we go back in thank you so much the next thank you you don't have anything else all right thank you so much um we need a motion to go into closed session to discuss the following items we have other people that want us that are here to speak do we want to we want to do this before we go in a closed session so that we don't leave people hanging do you want to amend the agenda to have the student representative i think we should amend the agenda to um hear from the students so we can let you guys go so and then we can go first yeah you need a motion to amend the agenda and then you need a vote to do so i um let's see i make the motion that we uh uh agenda and um thank you hi okay can we go to c2 i will need a student report from granite hills high school aaron 4g we've been watching you online in every meeting time to see [Laughter] [Music] good evening board members superintendent nelson and attendees i am so excited to be standing in front of you today to update you on granite hills first on behalf of everyone at granite i want to thank mr schoelenberg and his team our cafeteria staff and our yearbook staff mr schoelenberg and his team worked tirelessly to make it so that our students were able to have transportation to school our cafeteria staff have ensured our students get meals safely every day and our yearbook staff is pushing for more in-person events so we have photos to add to the yearbook would you like me to wait until you lower the mic [Music] all of these amazing people have made our return so much smoother and we could not be more thankful for them it would be impossible though for me to talk about all the wonderful things we're doing at granite without first talking about our return to school itself we're so thankful that hybrid learning has given our students the first day experience that many clearly wanted it was so great to have students back on campus and in class our asb students helped freshmen and other law students to find their classes so overall the day went smoothly as we return to campus we are working to commemorate our teams who competed virtually this year our mock trial team has an award ceremony tomorrow to celebrate their work from last semester as of right now we also have 10 students competing in the skillsusa state virtual competition we hope that we will be able to celebrate them in person when their season ends as well skillsusa students are not our only students competing right now though many of our sports teams are back in season our cross country team has already finished their season participating in four meets and placing second in desert sky league the successful end for our team provided closure for seniors and it was a great beginning for our athletic department this year our football team is one to one as of now and are still competing this is the first we've ever had friday night lights in april but we're so pleased with how this season is going that it's a welcome change both our tennis teams have a full schedule this year meaning they will play their usual games our boys team is 4-0 and our girls team is 3-1 desert sky league play starts next week and we think league titles for both are a definite possibility our girls and boys soccer team are both 2-1 in pre-season right now and will also start league play next week due to their highly successful preseason we anticipate them bringing home league titles as well our softball team is full of young players but they're showing a great promise and i just got an update that they want a game tonight and they will start league play as well next week our baseball team is a strong team who are currently 2-0 in pre-season play and will also enter into desert sky league next week while we're unsure of when track and field will resume we're hopeful for four to five meets when they do overall our athletes and athletic department are so excited to be back in their element and are already showing great promise for the league play they soon enter into the past few weeks have been full of excitement and we cannot wait to see what the rest of the year holds thank you all for your time this evening and always remember maroon and gray lead the way thank you [Applause] thank you so much erin apple valley high school marcel sia [Music] the good thing good evening esteemed board members i am so excited to finally be reporting to you live in person we at abhs have had an extremely eventful month we started off march with a virtual high school awareness night for the incoming freshmen we also hosted a virtual talent show and the winners will be announced next week and will be given prizes results came in for our students who competed in skillsusa and slc many of them moving on to state our sensations and vocal motion choirs are preparing for a musical recital we had two home football games as well as a couple games away in which our boys dominated at our game against sultana we had a senior day for our football boys and cheerleaders next friday we are having our last home game of the season our national honor society is planning to host a hygiene product drive to donate to the victor valley domestic violence shelter next week our key club is hosting kindness week in which there will be different activities to promote showing kindness to yourself and others this monday and today marked the first days back in person for our a and b group students the students as well as our sun devil staff were ecstatic to be back on campus the school was decked out with welcome home posters and the sun devil spirit was reflected in everyone's smiles even behind the masks next monday our seniors will get to experience senior sunrise our administrators as well as our senior class asb members are working hard to make sure that the class of 2021 gets the send-off they deserve as san bernardino county moves tiers we are able to plan more events in alignment with covet guidelines of course although we are starting hybrid learning our principal miss howell is continuing to host weekly trivia nights even though we are starting hybrid learning oh i am so sorry everyone at abhs is thrilled to see things moving in a positive direction thank you so much for your time and always remember sun devil pride is thank you so much now we're going to hear from um reports from um the union representative actually are are you amending that to you are you gonna i think we should they'll probably stick around because there'll be readouts potentially from closed sessions so the students you're fine by four we wouldn't do four and five and then we'll come back for a closed session and do those two okay then then um if you legit amend the agenda for the record um to move all of c c to number one two and three one two and three yes yes and then we'll bring back when we return we pick up four and five now you may have an issue because um it wasn't scheduled this way so if um csea is here for the second session you will have to amend to allow them to um read as well yeah they're at a meeting generally so we know we'll do whatever we have to do i think we need to um do whatever we have to do to have the students go back to do their homework christie said she oh well kim is here so you you will wait okay all right all right it's up to you guys she's here but she's here but i don't think she's ready to go straight tonight sorry um madam president of csea they were discussing amending the agenda to have you do um reporting now and we were just going to have you report when you came in after we went into closed session however um they're more than willing to amend the agenda so that you don't have to stick around unless you want to hear readouts after closed session okay is everybody good that'll work okay okay so if you want to go forward with amending the agenda with one two and three being moved now you'll have to still um she just so moved it's two and three yeah we said so moved okay all in favor all right thank you okay so you're gonna pull csa c3 so we're going to c3 california school employee association csea do you have a report for us um good evening um thank you um well thank you for giving me the opportunity to speak to you this evening um a couple of you may know me formerly as kim asmuth uh my name is changed i'm not kim calvin mr so mr bender to those of you i haven't had an opportunity to introduce myself to in person miss oppara blankensmith and raleigh um thank you for giving me the opportunity to speak to you this evening csa represents more than 200 000 members in 900 plus chapters i am proud to say that our chapters work in relationship with our district is and our agreements are often held as an example to the other chapters throughout the state i have been actively involved in this chapter for more than 20 years during this entire time i have served we have yet to file a formal grievance and only once before can i remember an unfair labor practice prior to my tenure here this is a lot about our working relationship the working relationship between csca and the district and i'm very pleased and happy to know that we're all dedicated to working together rolling up our sleeves and taking advantage of solution opportunities we have no problems here not everything is easy but we all work together for solutions our contract and subsequent agreements are the result of the dedication and hard work from both sides of the table our contract is a binding agreement negotiated in good faith by both sides csea is dedicated to respecting the words on every page within it and we hope that you as the leaders of this board wish to continue with that dedication that's all i have thank you so much unified teachers association a-b-u-t-a [Music] worked very hard to get the students in grades ps12 who wanted in-person instruction thank you the stream won't pick you up who wanted in-person instruction back on campuses i am very proud of how we worked as a team and how quickly it came together there have been some hiccups especially with the internet but we can't expect perfection on the first week the high school teachers stories have been making me laugh we have to remember this is the first time for most of them to see their students in person since march of 2020 they're getting getting a lot of wow you look different than from the screen or even the teachers are saying to the students wow you look taller or shorter than expected or who are you because it's they have the mask on right um so some of the teachers they've even given homework assignments that ask the students to bring in an item that the teacher would recognize them from from the zoom background or from the zoom session that's correct but they made one caveat no animals okay been there done that last friday night as i was driving i looked up and i had to smile i felt like i was seeing hope that we are making significant progress with this pandemic especially with in-person school events i saw for the first time avhs football stadium lights on since last fall for me before going into close session well before going into closed session tonight you heard chris watkins talk about our retirement search in insurance and during closed session i'm positive mr conrad will speak to you guys about our progress in negotiations i am very proud that we are working so well and we have changed the way we have negotiated from the past i just asked that you really think about what we are doing because many teachers in california have received bonus this year bonuses this year including our high desert colleagues some high desert districts have even settled compensation for this school year avuda asked that you keep an open mind to what we have asked for and all the work we have done since last march despite the changes we have had to make sometimes with only a 24-hour notice thank you for all your support throughout this pandemic we hope you visit our campuses and see our teachers and students hard at work in person while simultaneously teaching online students they amaze me every day with what they continue to do and they are truly super heroes to me thank you thank you so much thank you now we're gonna get ready to go now we're gonna get ready to go into closed session but i know that the students are going to be leaving i wanted to let you know we are really really happy to see you in person um i wish we could get out and hug you but you know we have to maintain social distancing uh and we wish you all the very best um looking forward to finally making it into your schools to see see you guys do what you do best thank you so much for taking the time to come out today now we need to go into closed session i make a motion we go to closed session second he's gonna number available public employee discipline dismissal release reassignment transfer leave title certified in class classified employees number three public employees appointment resignation retirement reduction or sort of certificated and classified employees sorry about that number four conference on litigation government code section five four nine 956.9 subsection a current litigation five cases c i v d s one eight one three nine five two c i v d a one nine zero seven one seven two c i v d zero ci vds 202 2956 cibds 202 3366 government code section five four nine four five four point five subsection c and subsection d2 and e1 anticipated litigation three cases 1907 2020 21 05 20 20 and 20 06.

okay good afternoon everyone i'm gonna call to order this friday april 9th 1pm uh uh 90 minutes how uh senate health committee agenda i'm senator jarrett with hello later on the committee uh we're going to open on our 1pm agenda which is a joint committee hearing between the senate committees on health human services and education to consider house concurrent resolution 162-81 requesting this department of human services department of health department of education uh collect information on the sex sexual orientation and gender identity and gender expression of respondents including respondents who are under the supervision of the court and the hawaii youth correctional facility in the unlikely event that we must well actually you know we're gonna open and get through this really quickly it's called we can't receive things from deadlines uh for testifiers again your audio and video will be muted and disabled until it is your turn there's a two-minute time limit that we ask you to kindly respect we've reviewed your submitted testimony it's been provided to the members so in the interest of time i'd like to encourage you to stand on your testimony rather than reading it verbatim or you can use your time to augment or clarify your remarks and if there are technical glitches or we lose you temporarily we may have to move on to the time constraints but we'll try and see if we can come back circle back to you to allow you to testify okay so hcr 162 uh first up we have um michael goldiew jr the lgbt caucus of the democratic party's hawaii support uh good afternoon senators happy aloha friday on behalf of the lgbt caucus my name is michael galloway jr we stand in full support of the uh resolution presented to you um and we thank you for hearing this resolution um and that's it mahalo thank you very much next we have shayna alexander in support do we have her on not present senator okay that's all the testimony we've received from individuals uh from the public who indicated they would be present is there anyone else on the conference who would like to testify on this revolution okay none i'd like to note the written comments on this measure from the department of human services and supporting testimony oh and and also late comments from the department of health and testimony in support from the office of blind affairs the boy youth service network the lgbtq plus rainbow alliance planned parenthood alliance advocate pride at work hawaii rainbow family 808 the trevor project members any questions for mr goliath okay seeing none shares with your involvement unless anyone wants to break out i i'm ready to make recommendations is that okay i i have a question of the department of health but is anyone present they don't appear to be so we can reach us if you like oh actually lola would you like to take the question yeah i just want to know if the the report that they talk about in the resolution was made available to us or or like and the doe that we actually publish 2018 and 2019 thank you senator kadani i really appreciate that question so if you look at the testimony i have live links on there i don't think we published enough um to hand them out at that time individual copies to legislators but we certainly can deliver them to you if you'd like printed copies it is online so on the testimony if you click on what is seen in blue under on page two you can actually go straight to those pdfs okay thank you little i did not see your testimony oh i'm so sorry we'll pull it up but we'll pull it up thanks okay thank you you know what why don't we uh why don't we reset and then we can go over the recommendations i said okay we're going to reconvene on this 1pm join agenda to vote on a hvr 162 hd1 so the recommendation is going to be that we amend this resolution taking into account the testimony and remove references to the department of education and the department of health surveillance system and instead we're going to urge the department of public safety and the department of human services this is what we're going to amend the title accordingly is to urge the department of public safety and the department of human services to work with the department of health department of education and judiciary to submit a plan to account for gender identity for incarcerated and court involved youth and work with the department of health gender minority working group to address the incidence of lgbtqi youth in the juvenile and criminal justice justice system there are also some technical non-substantive amendments members any questions okay being none uh voice chair hcr 162 passing with amendment chair both eyes uh chair votes i vice chair votes i senator morawaki senator favela right thank you members uh chair your recommendation has been adopted thank you very much okay for human services same recommendation senator missa lucha for the vote for hcr hd1 share recommends or same recommendation chair votes eyes vice chair ihara aye senator acostro hi senator misalucha votes aye senator favela i share your recommendations adopted thank you very much for the committee on education chair recommends uh with the same recommendation pass and mints chair boats eye senator kim for the vote the chair votes i vice chair vote side senator de la cruz excused excuse senator kanu yes birthday boy votes yes and senator [Music] former president voting i recommendations adopted thank you you very much to all the members of the joint committee we're going to adjourn this 1pm agenda and members of health and consumer protection be done by uh we're gonna go into recess and stand by for ic to give us to go to open up on one of the five okay good afternoon we are reconvening i'm going to open this 105 pm joint agenda between the senate health committee and the senate consumer protection committee to hear two resolutions the first is hcr 80 hd1 this requests that the united states fda promote transparency and enforcement by providing individual free markets tobacco product application applicant information of hawaii sellers to the attorney general's office for law enforcement purposes first up we have the department of health offering comments thank you senator the department of health stands on his testimony offering comments and um because of the millions of products and thousands of manufacturers that have submitted their applications we do not think that the fda will complete the review of the applications by september 2021 so therefore in terms of what h080 is requesting um we don't find that this would actually address the primary issue which is to provide protection for our youth and foreign keiki from the marketing of e-cigarettes so we do offer up our comments and the reasons why i'm in our testimony thank you for the opportunity to testify thank you very much next in support we have the hawaii public health institute aloha chairs vice chairs and members of the committee uh jaylen murakami with hawaii public health institute we stand on our written testimony in support because we support the enforcement of federal regulations on tobacco products but defer to the departments on the implementation of this mahalo that's all the live testimony we've received is there anyone else on the conference who would like to testify okay being none i'd like to note the written testimony and support from the hawaii copd coalition forest bats and late testimony from the attorney general's office offering comments that's all the testimony we've received members are there any questions we have the department of health and department of health and so on okay seeing no questions we will move to the next resolution on the agenda that's hdr 123 hd1 is requesting the convening of a working group to determine the gaps in assets to healthcare and the potential role advanced practice registered nurses may play in addressing those gaps first we have uh the board of nursing offering comments thank you um we'll stand up and some questions you may have thank you thank you very much next we have the hawaii medical board offering comments good afternoon chairs vice chairs alanine keoki with the hawaii medical board the board will stand on its written testimony offering comments thank you very much university of hawaii university hawaii we also stand on our testimony recommending the how the resolution one two four which we prefer that charges the legislative reference bureau to conduct the assessment thank you thank you very much next we have the hawaii state center for nursing offering comments hi this is laura reichardt the director of the hawaii state center for nursing and we stand under comments and are available for thank you very much that's all the live testimony we've received is there anyone else on the conference who would like to testify okay i'd also like to note the written testimony and support from all of here of queen's health system doctoring comments and yvonne dc in opposition members are there any questions okay seeing none i think we can move right into decision making so the first recommendation on hcr 80 this is the fda request to provide pre-market tobacco product application information after reviewing the testimony especially the testimony of the attorney general's office it seems clear that this resolution one may be necessary at the beginning of the session uh now it doesn't look like it's necessary because the fca appears to be already on on its way towards providing this information so i'm going to recommend we defer on the last resolution on the agenda hdr given the testimony by the different members of the community including the members who would have worked on the proposed working group i'm going to recommend that we i'm going to recommend that we accept the recommendations of the testifiers and amend this resolution tremendous resolution so that we can go asking for the legislative reference bureau to do a study as noted in the pencil members are there any questions can we break into recess for a short discussion and visit things okay uh read that i said it okay we're going to reconvene for decision making on it's 105 pm april 9th agenda as noted before on hdr 80 we're going to defer on hdr 123.

here we go i'd like to call this meeting to order due to the covid19 health emergency and in order for the board of education to conduct its business this board meeting is being held via video conference and streamed live on youtube on the district website at www.ebnet.org in addition members of the public may provide common at this meeting through zoom by entering the url meeting id and password you see before you on the screen upon joining the meeting your participation will be muted to ensure there is no disruption to the business being conducted by the board of education what the secretary please call the role mr carangelo here mrs chu here mr sismar here mrs guasts here mr hong yeah this is lex here this is reese here mr winston here president becker here we have a quorum please rise to salute the flag i pledge allegiance pledge allegiance to the flag of the united states of america and to the republic for which it stands under god indivisible with liberty and justice for all [Music] the new jersey open public meeting law was enacted to ensure the right of the public to have advanced notice of and to attend the meetings of public bodies at which any business affecting their interest is discussed in accordance with the provisions of this act the east brunswick board of education has caused notice of this meeting to be published at the board of education offices also written notice was provided to the sentinel the newark star ledger the whole news in tribune and the municipal clerk of east brunswick all board of education meetings with the exception of executive executive session discussions are videotaped for later broadcasts and individuals who speak at the board's public meeting should be aware of these videotaping rules good evening thanks for joining us tonight we'll start off with the superintendent's report thank you president becker good evening everyone yesterday the district ran a covet vaccination clinic at hammershould middle school under the direction of deborah millar director of community outreach and engagement for penn medicine princeton health together we successfully administered the first dose of the vaccination to over 80 district employees and 50 east brunswick residents in under three hours we are grateful to team brunswick nurses sso's custodians all who provided logistical support ensuring a successful clinic our second dose clinic for those individuals takes place on may 5th i also want to say something that something of this magnitude was not achievable without the terrific support i enjoy i want to give thanks to daniel ruggiero director of human resources and her hr coordinator stephanie podobiki as well as my secretary janet angeline and my executive assistant karen mandler they were on site with me greeting managing coordinating and finally soliciting replacements for anyone who didn't keep their assigned appointment this event was formalized in only a few days and every available vaccine was administered and i'm so proud of these ladies they never hesitate to be on the front lines of anything initiated from my office and no one could have ever forecasted that we would be in the vaccination business but yesterday we were and these ladies along with all those from penn medicine did it with eb excellence we were notified this week that the new jersey department of education or by the new department of education that the new jersey student learning assessment also known as the njsla will not be administered this year east brunswick public schools will use alternate assessment measures to comply with njdo's requirements so that's good news for us because the management of administering that assessment for both our in-person and our virtual learners was going to be a massive undertaking in terms of resources manpower and safety the churchill junior high school drama club is having a virtual spring performance entitled whose kid is it anyway this comedy improv show features songs skits games and tons of laughter it is a family friendly content that everyone will enjoy performances will stream april 15th through april 18th at 7 pm and tickets are available for and fifty cents and can be purchased at cjhs.book ticks that's b-o-o-k-t-i-x dot com and all proceeds are being donated to elijah's promise of new brunswick a very worthy cause third quarter report cards can be viewed online through parent access on friday april 23rd hard copies will be made available at the request of anyone without internet access thank you thank you dr velesky now i believe that you have a presentation for us we do um we have uh mr giuliana and i have a facilities presentation and um so if you will um i'll do the introduction and um if you'd like we'll go ahead and get started the pandemic interrupted our state of the district address that i normally deliver to our community each may before the conclusion of the school year in tonight's presentation entitled building our success is an abbreviated version of some of the elements i would have presented to the community in our district's efforts to remain transparent about planning for critical and time-sensitive projects that are focused on improving every student's experience at east brunswick public schools additionally tonight we are going to address the additional state aid we receive this year because it too is time sensitive we will explain how much discretionary money we actually received and how that funding is allocated to a variety of operational expenses this year secondly we will also talk about our elementary class size growth and elementary classroom capacities we revised our recommended facilities approach to address the immediate intermediate and longer term problems we need to solve we concentrated on layering sequential facility solutions in a timely and methodical way that affords the highest impact for every student's educational quality and experience these solutions need to be implemented within a reasonable time frame while still maintaining a strong focus on efficiency and cost containment tonight's facilities portion of the presentation is about what we need to do how we are planning to do it and when the community can expect for it to be done and this is actually surrounded by three distinct priorities one is to build sustainable elementary classroom capacity in all in all elementary schools focus on equity across elementary schools and contain costs to minimize the tax impact burden on township residents and so just to provide a perspective on march 18th 2020 when we closed our schools because of covet 19 we immediately re-envisioned what instruction could look like and what it would need to be because we didn't have a choice we were motivated by external circumstances we could not control our success was evident because we had invested years of thoughtful planning and preparedness into how we would and could virtualize teaching and learning so in many ways that scenario is about to replay itself we know the migration of families to east brunswick is real resales of existing east brunswick properties are bringing more families with school-age children we know they are coming for our schools and unfortunately the window for planning and preparing for our anticipated increase in student enrollment especially at the elementary level is quickly shrinking it has been over a year since the beginning of the pandemic and virtualization of academics health and safety in our schools and now vaccinations have been our priorities but we have never lost ground in our facilities planning that began many years ago so taking you back to one year ago we were about to implement a board approved plan to install temporary classroom units also known as tcus at warren storefor and irwin elementary schools to address elementary classroom capacities enrollment growth projections from a demographic study that was presented to the board of education in july of 2019 tonight's presentation represents the culmination of our past year of replanting involving six essential but negotiable elements first is space how much of it do we need second is placement where do we need that space and other facility features third is integration how does this plan that we are presenting tonight fit into our existing facility structure and future facility needs then communication that is what tonight is about and many of you have gotten to know me but you probably recognize my voice more than my face that is part of our communication this board of education is committed to being transparent and i'm simply the mechanism that gets to deliver the messages to our community but that communication about our facilities planning is so important it's important for every community member it's also intended to solidify the trust and partnership we have and continue to build among the schools the township and of course our greater community we have to worry about the environment that our teaching and learning will occur in and even athletic spaces how will they support our students real world preparedness how will our facilities support daily occupancy and something we didn't think about a year ago but what post pandemic facility issues will we need to address with any temporary or future facilities and finally security something that this district has worked very hard at we're very proud of the security force that we've created but what security design opportunities present themselves with any new facility or newly added additions to existing facilities so to add more color to each of these overviews that i've opened with i'm going to turn over to mr giuliana who has a presentation aligned with this thank you dr valeski firstly i wanted to address part of what you mentioned with regard to state school aid this is an excerpt of information that i had presented during the tentative budget adoption so there are selection selected uh aspects that i think are important for the community to understand this first slide represents the history of state aid going back to fiscal 2009 but a particular focus is fiscal 2021 and you see that there are two numbers identified there firstly when we adopted a final budget that budget was adopted with the states having state having notified the district that we would be receiving 22.2 million dollars in state aid everything was in place we were moving forward with that budget implementation however due to the pandemic and subsequent to implementing the final budget the state reduced the state aid levels to 20 million 500 000 in order to continue with the plan we had to bridge the gap of that lost revenue the budget was already struck everything was in motion and so while there's been discussion with regard to the increase in state aid what's been publicized has been that increase in state aid from the 20.5 million up to next year's 25.8 million but it's important to note that while we had to bridge that gap in the current year we had continuing costs that were would carry forward and could not be eliminated so what comprises those amounts with regard to state aid so we had a custodial and transportation savings from the covid uh closures that amounted to 94 940 000 we had enterprise revenue that we were able to tap into retained earnings of approximately 790 dollars those two components alone were one-time impacts we had those sources of revenue once they would not repeat themselves now looking forward collective bargaining and contractual base salary commitments that amounts to approximately 2.59 million dollars our projected net health benefit cost approximately two hundred thousand dollars transportation services will increase approximately three hundred forty thousand dollars facilities maintenance five hundred and sixty thousand dollars charter schools it will increase by four hundred and twenty thousand dollars and insurance will increase by approximately one hundred thousand dollars those budgetary impacts alone are 5.94 million dollars we can't talk about state aid and those cost effects without reminding the community of the impact that the charter school has had upon the district's budget you see historically where we've come since 2009 when our levels were at under ten thousand dollars to now where we are budgeting for next year 3.6 million dollars that's a substantial portion of the district budget that comes almost entirely out of the base and is an amount that we are required to budget and pay out to mostly to the charter school in town so with that i hope that provides a little color with regard to state aid let me move into the facilities discussion having a minor technical difficulty here so just bear with me please there we go so building our success let's begin with reviewing our enrollment for pre-k to five historical and projected this is precisely out of the demographers report that was presented in july of 201 2019 so what we have here are the actual enrollments from 2009 10 through 2018-19 you see that the high point was back in 2009-10 we had a slight decrease over a number of years and then starting to move back up in our enrollment projections showing that our enrollment would continue to steadily rise from 2019-20 on through 2023-24 to a high of 3935 students and this is strictly at the elementary level the projected enrollment increase would be 372 students when we look at the high point of 2009 to just next year in the 2022-23 school year when we look another year out that projected enrollment increases 400 411 students from 2009-10 to the 2023 school year this is the equivalent of one entire elementary school so what are the issues and the considerations that we've had to deal with and address in our planning firstly we currently have no available classrooms at the elementary schools we have limitations on meeting additional special needs requirements we have no space for adding additional self-contained classrooms or spaces for supports our art classrooms are now relegated out to a cart in some instances and music classrooms no longer are available in some cases need to address school security with any plan that we put in place we looked at expansions to existing elementary school buildings and how that would impact the site configurations because not all of our elementary sites would be able to support additional classroom spaces being added in addition the impact to neighborhood traffic is a key issue by adding uh space onto each of the elementary schools we're bringing additional traffic into that community and how would that then adversely affect the community of course we want to minimize the fiscal impact and come up with a plan that would uh actually be the best cost-effective plan and the durability of any expansions meaning that anything that we do would need to last a long time we don't want a band-aid approach we want something that's going to last be durable and address the needs for an extended period of time into the future so as we look at our school structure our elementary schools are k to five hammer shoulders six to seven churchill grades eight through nine and the high school grades 10 through 12.

i'm very sorry for this big loss for k for the community that's all right thank you libra that was that was very well said anybody else susanna and then heather uh yeah i just wanted to let everyone know human relations counsel will be um hosting another um online event facebook live on april 20th at 7 30 pm uh the topic of this one is building bridges combating anti-asian racism uh in light of the um you know uptick in in violence against asians uh it's a it's a very um educational panel uh oriented towards you know understanding uh the issues and um really building bridges is the theme so you know how we work together to you know better understand each other and and understand uh the challenges that we each face uh so uh again what was the date again susanna april 20th at 7 30 pm and we could join um facebook live facebook live and uh it it does get recorded so it could be viewed afterwards but it's always great to have the live engagement and you know we can try to field some questions uh from from the audience uh when it's live and we'll be engaging we're working on engaging youth in this with uh the um east brunswick high school asian club so that still works great great yeah very important timely topic thank you heather i i think i saw your hand up yeah i wanted to thank the administrative team i had seen that following the attacks in atlanta that the district did post resources for families and for the community i also just wanted to say i recently noticed it changed and the links are not what they were when it first went up and i think it's a valuable resource for the community and for our students um for parents that are looking thank you we will make sure that it gets corrected okay anybody else have anything okay seeing none we do have a need for closed session the board of education must discuss matters which are not appropriate for discussion in a public meeting and whereas the board of education intends to discuss matters as follows those items in tonight's agenda the length of closed session is estimated to be one hour after which public meeting of the board shall reconvene and action will not be taken can i please have a motion to go into closed session so move jeff second by laurie is there any discussion all those in favor aye opposed abstain motion carries thank you good night board members please remember to leave this meeting and log into the closed session those watching tonight stay safe you

we are live good afternoon everyone uh now is the time set for the work study session uh of the arizona state schools for the deaf and the blind board uh i begin with item one the roll call um sue k can you take the roll call sure can linda both uh i see her i see her on the zoom okay i'll move forward and come back around okay brittany buchanan president uh lynn davison present mike gordon is absent pv chance i see him on screen too dean howard president sue k knightful david nigro oh prison and then aaron wonders president and i'll go back to pb jams so this is leticia i just got a text from linda saying she can't open her picture her camera okay i don't know but she's she's present she you got a text from her so we're good okay um great thank you sue kay you're welcome linda we could we can work on that um i hope to to open that um open that up and and let us know when uh when you're able to do that um moving on to uh number two um we have the uh review of strategic planning to date uh so and again we have some some new board members i think this is the first work study session for for three of the board members and we do have a new board member that is a new for today and we'll go through a more formal uh you know introduction uh at the next board meeting this is a recent change uh but to you know review this to date you know this is the strategic plan is really the work of the board uh that's that's kind of what the board does it's a primary uh responsibility of ours uh to do long-range strategic planning to lead the agency over time and to build institutional stability the staff is charged with running the agency day-to-day implementing the various things that we would direct um you know but our our job is really to uh to lead the way and to provide the vision so so this is really the work of the board and and i'm really happy that everyone's participated uh in this in this project over time uh you know we've worked on this for several months now we've got delayed a little bit due to covid but you know if you if you've stretched back and again for the new board members you can view all of our work study sessions online if you if you look back uh you can see that we took a survey and we did some brainstorming in one session then we kind of went out and we studied a different strategic plans from all different sorts of schools and school districts so school districts in arizona schools for the deaf and schools for the blind in the western united states in california and colorado and utah and texas and some other places new mexico and you know we got an idea of what the landscape was i think there were a couple of dozen or so that we actually pulled and reviewed in detail and we were able to draw from that and kind of come to what what really mattered to us and and what mattered to asdb in the unique role that uh you know this this agency uh plays in in arizona we were able to again in prior work study sessions uh build some some pillars uh that these are really our our core values uh of the agency we were able to get some consensus on that uh and then we moved on uh you know to some some other uh the you know the priorities um and these are the the high level priorities that advance each pillar and under each pillar we develop some guiding principles uh and each of those guiding principles uh support um that particular priority again that's i think what we've referred to informally as the the top of the page so that that's been our work thus far um and you know that's that's kind of where we where we've been in this process again for the new board members um i'll move on to point to point three where we talk about today's task but i do want a reminder as a housekeeping matter if you do if a board member does need to drop off of the call please just send leticia an email so that we can properly record the time of your departure for the minutes we want to make sure we get you know an accurate record for that so number three explanation of today's tasks you know today we're focused on the objectives we've already had one work study session uh that's that's based on on looking at these objectives this is the again the bottom of the page as we formally call it and you know we've looked at these uh at the most recent work study session we had you know quite substantial feedback for the staff uh back in february early february they've they've gone and they've made some some substantial improvements i think to this plan which we all now have and we've had for over a week now so that we can uh review it in this work study session and provide some input on on each uh one of these sets of objectives and and you know to kind of again to orient yourself you know these are specific you know often quantifiable metrics by which we're going to judge the agency's performance uh in the future so you know today is not a discussion of tactical choices we're not going to discuss a particular action or we're not taking a particular action um we're going to be talking about setting the the groundwork or setting the metrics by which we'll know we have you know we have achieved or we know we've achieved progress when you know x happens when we see some metrics move in some direction and when we develop these metrics and start looking at them because you know frankly for many of these we don't have baseline data so we want to develop that um you know that that progress isn't going to be shown for a number of years for some of them because we just don't have uh baseline data for some of these metrics but the idea is that it's not that we're we're going to take a particular tactic or not or take a particular action or not we want to talk about you know what the what the strategic objective should be uh and then you know the rest of our work in in you know the coming uh months and years is going to be uh working on those tactics to achieve those those strategic goals and strategic objectives for each of the objectives uh again we're going to look at the the objective what it is what we're trying to measure what we're trying to look at the methodology by which we're going to measure it so we can be consistent over time and the potential limitations of that methodology because you know we know there's you know limitations on any piece of data that we're going to gather the frequency if i wish we're going to measure it this way we're applying these measurements consist consistently over time and we understand the limitations of each one i don't think there's going to be a particular metric we're going to look at and say you know we're going to judge the entire agency's performance on this one metric it's really you know how all these metrics performing as a set uh you know on a holistic basis we're going to monitor these continuously so we're going to match our agendas in the future for our meetings uh up with these uh with with these pillars and priorities we're going to be able to to very specifically track our actions in the future that will support different areas of the strategic plan and we're going to be able to monitor this data continuously some of the data is only going to get updated every every year some of it twice a year some of it every month or or every couple of months they're gonna be at different frequencies but we're gonna be able to see this and monitor it on a regular basis uh likely every board meeting maybe maybe more frequently than that but at least every board meeting will have an idea of where we're going and if we're not making progress that we want we can we can all talk about it uh and talk about what we can do differently uh you know to start moving the ball forward there so again that's that's why this uh you know today is pretty important um and uh you know again it's it's we want to hear all the board's uh input on these particular objectives uh now before we move on to the next point in four again just to remind the new board members uh you know this is a more informal meeting than we typically have uh you know a regular board meeting um we you know our agenda isn't as structured we still have an agenda we still have we still have to stick to it uh we can only discuss things that are reasonably related to the agenda items and what's already been put up on board docs so we can't stray too far from that uh but you know in terms of the discussion uh it's a it's a pretty open discussion feel free to jump in when you can or you know when it's appropriate uh you know that said please be respectful of other people's time we have no time limit for this meeting um and so there's plenty of time for everyone to be heard i'm not going to be the moderator in terms of you know calling on people necessarily i will kind of sit back and try to make sure that everyone has time and that and someone's trying to get a point in that they can be recognized but uh you know for the most part i think um if you just observe typical rules of civility i think we'll be okay um you know but again there's there's no reason to you know raise your hand or something like that to be called on you you can talk when you when you when it's appropriate and when someone else is finished uh and again we do want to hear from david this is linda if you don't mind can we start with introductions as far as who's replacing mike manley oh yes linda and maybe um i'm not sure if your the connection didn't didn't work but in the uh uh in the roll call um uh aaron wonders has replaced mike manley uh as the representative from superintendent hoffman and that was just a recent change we'll have a more formal introduction and we'll recognize mike mandeling more formally at our next regular board meeting but aaron wonders for the purposes of you know this of the board really but for this meeting in particular uh is is now on our board as of uh i'm not exactly sure the date it might have been yesterday uh and uh he'll be you know he'll be in mike manley's seat uh we'll we'll also have to replace mike manley on the on the finance committee but again we'll take all of that regular business up at the next board meeting in may is that does that make sense linda um could we maybe talk a little bit about him i i feel more comfortable since he's here in our meeting i'm not sure familiar with aaron wonders what's your background and how are you coming to the board with us because that's typically a cultural thing we do in deaf cultures we want to know who are we working with so i'd definitely sure know aaron a little bit more as a board member sure i guess as we're here um to be honest i i don't know mr wonders either so uh uh mr wonders if you uh uh would like to just maybe come on and uh say a few a few words about yourself absolutely uh thank you mr president and uh members of the board uh aaron wonders here on behalf of the department of education i'm the deputy associate superintendent for legislative affairs at the department of education my background is really in the legislative affairs so prior to working at the department i was a staffer over in the house of representatives in the state house i staffed the house education committee uh for seven sessions succession somewhere around there uh and then have joined the department of education since the beginning of 2019 um so in my capacity as a board member here serving on behalf of superintendent hoffman and very much looking forward to getting to know everyone um and working with the board excellent thank you thank you thank you mr wonders and again i think we'll have a more formal introduction and now that we uh understand that you've replaced mr manley we'll we'll uh be able to do that i guess as we typically do at the next board meeting uh so now that we've we've gone through that we've kind of set the the scene and just i'm sorry to interrupt but i from a deaf perspective i think that's important culturally speaking since it's a representative of our board uh just to give you an idea of who it is that's here now on our board and i think others can hear his voice and in deaf speak we see your voice now so thank you thank you linda um so uh with with that said the the next item uh which is gonna be the core of our meeting the pillar presentation and discussion um there are four pillars uh we're gonna take them up in order um pillar one is superintendent reichman uh fortunately uh she is able to join us we weren't sure if she would uh but she is here uh so we're and we're happy about that certainly um so uh superintendent reichman if you could take us in on just maybe a couple of minutes to talk about your section of objectives and then we'll open it up to discussion uh to the board members to discuss those objectives i know we've you know we've had these for uh over a week now so i'm hoping that we all have some good input for you thank you president nigro i'm happy to be here so members of the asdb board my part is the first pillar i'm focusing on communication and relationship building that pillar has three priorities if you read our report for our performance measures you would see that there are seven metrics under pillar one the first priority is first-rate customer service that has two performance measures one is a survey to parents asking their satisfaction with the school and the programming and asdb the second is a satisfaction survey to asdb employees there are satisfactions with their jobs and with the superintendent and my work so those two performance measures when we're thinking about communication and relationship building how do you measure performance as you know asdb is successful at communicating with the stakeholders and how do we know we are being successful at building those relationships so we will be doing these performance measures to try and elicit data for you to be able to review and to see if asdb is successful at building this capacity for communication and relationships the second priority is building capacity with school districts that has two performance measures the force the first is special education's director's satisfaction survey asking about their satisfaction with asdb school programs the second measure is enrollment of students if special education students are satisfied with our school and our programming they will refer students to us so that would be the second measure for that priority in that pillar the third priority for pillar one is engaging the community that'll be a new survey conducted annually asking the community about their satisfaction with asdb to other performance measures we'll be looking at our web page how many people actually look at our web page and the second measure will be targeting our social media platforms such as facebook twitter and how many people are actually engaging in those posts monthly so we will be uploading those numbers that would give us some guidance on how much we are engaging the community so that is the first pillar back to you president nigro uh thank you superintendent reichman i appreciate that that introduction um you know i think from here um we can start i don't know that i necessarily need to go through objective uh 1.1 1.2 1.3 individually but i like to open the floor to board members who have any any input on on any of these objectives and this is pv i think so far it looks wonderful i do have two questions first being how do you plan to measure engagement of students and family members such as parents and the community themselves that do not have access to the internet so they will not be able to participate like in social media engagement and that's typically a challenge for those that do not have that excess access especially in those remote rural areas second just based on the involvement the current numbers appear to predict a specific go so do we have a current target number compared to predictions have you compared that will that be part of your measurements to answer your question we have been performing parent surveys for the last several years we have collected that data but we didn't have the board involved with our parent satisfaction and reviewing that so we already have a system in place for that networking with parents to elicit their feedback on their satisfaction with our schools and our programs i'm not sure about those who do not have access to the internet i'm not sure how we handled that in the past i know that due to kovid we've had to work with parents to figure out how to get internet access to those students so that they are able to receive their education online so we have been addressing some of that thank you [Music] hello superintendent this is linda that's a good question that was brought up i really appreciate the the layout you'll have to publish this and get it printed it'll be called the bible i'm curious more about the community how are you going to be able to collaborate and engage the community i feel like there has been a gap there again how will you draw them to be engaged how will you have that measurement do you have kind of a vision for that or is that am i jumping ahead too early this is actually a new area we have done special education director surveys parents satisfaction surveys but we have not done a community satisfaction survey so we're not sure exactly the details of how it's going to be implemented and what it looks like but it's like a typical written survey that sent out we might not get a lot of response for those so how are we going to elicit and perform those surveys we haven't determined that as of yet we're just proposing this to you that we can do satisfaction surgeries to the community and if the board is interested in that and thinks it's a good idea we would figure out how to make sure that the blind community as well as the deaf community take that survey and get our responses back and we wanted to make sure that the survey itself is accessible and convenient to answer thank you it seems that there's no other questions i'll turn it back over to you president nigro okay i have a few questions and again if any of the board members uh have anything else to say they can jump in after after me um thank you superintendent right then for these uh objectives i think i think they're they're great they're um this whole document i think is a just a really substantial improvement from what we looked at last time uh and i'm really happy with it overall um in terms of uh your section uh there's just a couple of things i had here i mean you know one the um in terms of the you talk about in section 1.22 some you know some methodologies or the description of obtaining this data from children that we serve in the early learning preschool the campus-based schools and on the itinerant services through the co-ops um you know in terms of the the early learning program i know that we have uh some you know private um organizations that serve some of the children in the preschool and early intervention um will we be tracking the the performance of those agencies as well i mean in particular fbc and desert voices and i think zimmerman is the other contractor um are we going to be able to break it down by you know by that in that level of detail we can do that i'm not sure that we've done that with parent surveys but as we gather surveys in the future we can break that information down by where the student or the child is located and where the parents are receiving services okay i think that would be helpful uh for us to have that information um you know in terms of the the the number of students survey i know we have the number of students on campus and in the co-op um you know there's you you bring up some good points in your limitations that you know the the the co-op serve students that uh you know may uh age out of or move from that district right their you know child isn't necessarily in the same school district um you know their whole career academic career uh they may move um some of the districts have their own internal resources and they use the co-ops as kind of a you know a safety net so they'll use uh the co-ops to serve some students but not others uh and so and other students may age out or graduate um and then their numbers will be lower so i was wondering if we could have some more specificity on on trying to obtain some of that data because i think it's it'll be helpful for us to understand uh you know why is there more or less engagement with one particular school district um and is it you know is it because of performance or is it because of you know just other you know other reasons um you know in terms of the children that we're serving in those areas i'm not sure how to respond to that we obviously have a student count of enrollment how many students within each school district but how to figure out why some parents respond to the survey versus why other parents do not i'm not sure how we would get that information and i guess i should clarify you know the the the reason i brought this up is not that we'd be hearing from those parents in a survey you know because the one weak point that we have those surveys is you know the participation rate right so we're not going to get 100 uh we'd be ecstatic i think to get 75 um and again there's you know there's some limitations there which we reflect in the document uh that sometimes we'll you know look at people who are really satisfied or really not satisfied um you know unfortunately but again that's a that's a limitation so to to hedge that to offset that risk or that limitation in a survey i'd like to see some other objective data that we can obtain uh to get a better idea of what we're seeing so so it's not that's i guess what i'm saying is if we move beyond the survey data and and track the number of students that we're surveying uh in in the in the co-ops per district we can see that change a little bit better um i think we already tracked that i think it's just a question of aggregating it but we can see that that change and you know when i say you know serving in the district it's um you know students that were serving uh you know on a year-to-year basis we can see that that trend going in and out um you know more than a a school district dropping out of the co-op i think that happens less often i think what happens more often is as their population that has needs grows and and contracts that's what we you know we see the student accounts go up and down we could track a ratio of parent responses to the survey by school district we could do that annually that's a lot of school districts we're talking about at least a thousand different school districts so to break it down specifically to the number of students in each school district that we serve and then we can send out the survey as we collect the responses from the parents we could calculate a ratio a percentage of each school district we could do that that's going to be a significant amount of data yeah in terms of of school districts i mean i um i mean you're right that the drilling down to that number is uh and i guess that number sounds fine to me but uh in drilling it down to that level might be difficult but without separating from the survey um we know all of the students that we serve in the co-ops and we know what district they're from if we can track that over time now you're right if we have a little we have many hundreds let's say in school districts that's probably too much to put in our uh you know in our in our metric but maybe there's some you know maybe we could track the the the ratio of change from year year and pull out ones that are greater than a certain target amount i mean can we could we do that so in other words if a school district has to serve 10 children in one year and three in the next that'll at least allow us to take a look a closer look at that situation [Music] we could look at the ratio change annually okay we could break it down to the regions we have that three regions and we can see what kind of information that provides us thank you i think that would be helpful um because you know this way we're getting some data that's not not a survey we're getting data from other sources so we don't know the limitations of the survey and we're able to and i don't know what that that kind of threshold will be if it's or something like that but if we see a large swing we might want to note that i mean and i think that's that's we might want to look deeper into why that is and again it could just be natural you know children getting older but it might not be and we want to we want to take a a closer look at that kristin i think you were next oh we have about 207 districts and um students go to different schools we can this is i feel like we're tracking a different kind of data but what we could do is we know what districts they are in we know what schools they are in sometimes they jump districts and move within especially in like the metro areas as families move we can kind of keep track of that if that helps you i'm just trying to figure out what data we already collect that i know we can pull from like right now if that would help yeah no i i think that would i think it would help and just a side note on this when we are looking at parents filling out surveys there are probably many parents that don't really realize that these services are coming through asdb they go to an iep meeting there's their hearing impaired teacher or their vi teacher to them they belong to the school they they can't make that separation so you know we'll get information but it's it's not going to be you know directly related to asdb it's just you know we're getting services from this teacher who sees my kid you know twice a week anyway just a thought this is linda president niagara i think it would probably would be best if maybe we can moderate the meeting a little bit because i'm not sure if uh we're getting recognized as far as who pops in first and so for housekeeping purposes the sake of everyone if who could raise our hands that way we know who entered first uh the reason i wanted to come in is because i'm i would like to hear more from lynn davidson who does represent school districts and so what type of metrics we can use lynn if you can review what you just stated i'm sorry i can we can you repeat your concerns in how school districts work in tandem with asdb as far as metrics how do we measure whether they're an asdb student a school district that we offer services to and how will parents view that and again it's service provider providers how do we clarify that for parents as far as metrics go it's pretty clear on at the brick and mortar campuses um that the students are attending an asdb school and the district should be represented at those iep meetings because those are their students um where it becomes more muddy is uh in the co-ops and the co-ops serving the schools the parents i've sat in on on many of those meetings and the parents are happy to have the services but they don't understand that that these services are coming from outside of their school district that asdb is providing this these services because to them it really doesn't matter they just want to make sure that their child is being taken care of getting the services they need so they don't make that connection to asdb some do and you know if we make it clear but you know in the long run you know the most important thing is that the the student is getting the services they need their goals are being met uh things are being provided what else can i make money for you linda no thank you lynn thank you i appreciate that pv yeah just to put a thought out there a word of caution i want to make sure that we're careful with not skewing the data or dividing the data too much otherwise it would be incremental the increments would statistically not prove where we're going and so if you see patterns i think yes at the same time like you said president nigro we don't want to make the numbers too big but too small so that you can't recognize the patterns where do we find that fine balance i think most importantly uh for finding what mistakes or what errors we encounter so in comparison what would probably help if we were to compare let's say a student enrollment decreasing or increasing in a specific school district and the ratio in a school district for example if we're looking at a public school district where the enrollment has gone up or has gone down because maybe there have been some relocation and families have moved either in or out we might see a pattern that parallels with our deaf and hard of hearing and visually impaired students within that area as well so maybe two things to correlate there the school district in general and the deaf and blind population so just more of a geographical location a geographical measurement in comparison to data that we get from surveys for example the department of education those numbers are based off of relocation we can compare that and we can draw from that and listening to what lynn mentioned you make a good point i think that probably is something that we do need to address with first-rate customer service and then building capacity in those two pillars i think that's how we can effectively approach that how do we better identify and brand ourselves to parents that they are receiving services from asdb how are we clearly stating that asdb is included that parents are receiving those services from our providers and that way they can better answer those surveys all right uh thank you pv um for those comments um i think uh superintendent eichmann can take all of those comments into consideration uh for future revisions um if there are no other comments on pillar one we can move to pillar two uh and that's gonna be dr rex uh dr rex if you can give us just a very brief kind of two minute overview of these and then we can get into the discussion pillar two has and continues to go under edits and revisions as we look to provide outstanding student development this pillar focuses on our effort for student growth and development from our early learning program which is birth to five our campus programs as well as our statewide itinerant services and the objectives in this document include us participating in national programs and gathering data using state assessments to gather data monitoring our own benchmark assessments which we have done and continue to do together data are post schools outcomes data our student enrollment and completion of their career and technological coursework data as well as our students that do work experience in our high schools we have that type of data and in preparing these tables for this plan we discovered we have a lot of data and we gather a lot of data but the information that is included in this pillar to report back to this board annually or maybe quarterly depending on on how it fits is really to help the board as well as our stakeholders know what we are doing and how we are serving our students statewide thank you dr rex i can open the floor in and out any comments for for dr rex on these objectives i will open the can of worms i know that um the bill the lea bill is out there and the where we're at with that we'll see but i did notice in um 2.2 i guess talking about the pso the post-school outcomes and that that information currently goes to the school districts if and when and however this all works out and i don't know that anyone is clear at the moment and we do become an lea will that information go directly to asdb rather than to the districts fantastic question to which i answer i do not know but um and i know it's so but just so you know we are preparing um jay johnson is doing advisory council meetings throughout the state i think we have four or five we completed our first one this week and we shared our we shared that our board is currently going through a strategic plan and we are eliciting information from our special education directors because they are truly our partners and they're very important and um post school outcomes is one thing so is our statewide assessment the ela data the math data this is truly a partnership if if we have to give and take it's gonna have to be conversations it's gonna have to come sitting around the table because we can't improve if we don't have this data to share with you and to help us grow and learn so to your answer i do not know but also to your answer um we are preparing to punch in lean in or or try to gather the information with our partner districts because it is important to us yeah lynn this is david uh you raise a great point we it's gonna be hard to monitor these if we don't have the data but i think that uh if you know for some reason uh you know we end up without access to this data for some reason for a period of time we can try to go get it um i would think that some of our igas that we have with districts um would allow for some of this data sharing to occur you know without their being you know in compliance with you know with the education privacy laws um so that we can obtain it and and better manage our agency with it um i suppose there's a risk that we won't get at all or we won't get it as easily but that's uh you know that's that's certainly a risk um so i i understand that but we'll you know i i think from from my perspective in terms of you know from a planning perspective we should proceed as if we're going to have access to it one way or the other i agree these are wildly at audacious goals but this is what's going to help move us in a better direction so if we don't if we don't aim for the fence and using a baseball term then we're not going to we're not going to grow and improve so we need to have some wildly audacious guess goals and let's go for it pv did you have some some comments i'm curious what areas will be significantly impacted with lea or not lea um it's it's about the partnership if there are students pv then we fill out the post school outcome information and we get that information directly from the department of ed if it's if we're not the lea then sometimes there can be student record information that some districts may not be comfortable sharing even though we share kids we push into them in the itinerant world right now our kids are in our schools but they're also registered in their home districts so we will have the opportunity to work through all of these issues maybe i could add an idea to this or add to that can of worms sorry if i do so with the data some of the things that might be clearly impacted lea versus non-lea maybe we need to consider discussion establishing a strategic plan maybe developing for both cases if we are determined to be an alia or if we are determined not to be an lea and what recourse we have it would be similar that development but it would only be impacted by the lea non-lea label so i don't want us to become kind of stagnant with our process and our data collecting if we are unable to proceed with whatever labeling that we acquire so i want like us to continue on that trajectory and i don't want to have to go back and reimagine and redevelop if once it is determined and i think a lot of this data we can access we are currently looking at other ways public records is a way to access the information it doesn't drill down specifically always to our kids but it could get us close so we are looking at as you call them i think different pathways we're looking at alternative pathways to try to get the information so thank you great idea uh dr x this is uh david um you know i think from you know on that point i think that the data that we're gonna be looking at is gonna be to me it's gonna be the same you know no matter what the lea issue how that resolves itself um you know we have to keep in mind that the lea issue really affects the students in the brick and mortar schools which are hundreds of our students it's it's a large population and we serve all their educational needs uh but you know we serve a couple thousand in in the co-ops um so you know we do serve more children in the coops than we do in the brick and mortar schools we are we do not act as an lea in those relationships we act as educational service providers uh and we're able to access the data there uh right i mean we have access to data certain data from uh the students that we serve in in the co-op so you know to me i don't think it's gonna be as as i mean it'll it'll be more work certainly but i don't think it's going to be as large of an obstacle if you know for some reason uh we move forward as a not an lea for uh the students in the brick and mortar schools from again referring only to the perspective of data collection um i think that we can get to it uh in just as we do for the itinerant students um although it would probably be easier for us to get to uh if you know if we were an lea or or are an lea again you know being agnostic to whether or not how that issue resolves itself and then in terms of the coops are we requiring or mandating information when that collaboration with the current school districts that we are with we do share information and and they work very well with us it it is some i don't like david said i don't think it's going to be a problem but we will find ways of gathering that information so we can update you okay um dr rex in um 2.1 2.

so when you were talking earlier about looking at those goals and and what the goals are like they're written very differently on birth to three and a lot of the goals are geared toward the family it's family centered not child centered so you might not see specific language goals like we'll gain 100 words by xstate it's much more family centered and talks about what the families needs for supports um so does that help does that answer your question tv yes it does help it may require a little bit of backtracking to the previous point of how we brand to the parents and how do we show that acb is providing x y and z in comparison to what is apparent in early intervention program why is that different and can we model that can we model from intervention programs to the school districts and make it clear that we are asdb providing the service throughout the iep meeting how are we representing ourselves just just a thought maybe that can help as a benefit both for the eop program early intervention and for the school districts and how we collect data okay um thank you uh brittany yeah i can just i mean i can speak really quick i guess as a parent that my daughter received services through asdb starting at like two months old and it was pretty it was pretty apparent from the very beginning that where her services came from and her interventionists had ids i'm so sorry guys um had ids and um i mean even her iep paperwork by the time she got to preschool it had asdb on it and she did attend foundation for blind so um we i was very well informed that asdb was providing my daughter her vision and her deaf services and um as well as all of our friends kind of in the community they're they know where their services come from so i feel like we do a good job with that there might be a lot of gaps which i do understand um but i don't think it's as big of an issue as um it might seem to be so i don't know if that helps but and it's kind of antidotal because it's my experience but i feel like we do a pretty good job yeah my my experience you know as a parent i agree well sorry that's okay um i was just saying my experience as a parent was uh very similar to yours brittany again my experience in early invention was way before i was on the board um but there were there was some interaction with fbc who functions as a contractor and still does today with astp and in fact asdb during that period went through some changes um but the case manager the case manager was always with asdb and if we had someone uh a service writer from a contractor it was pretty clear who the contractor was and if it wasn't from them it was pretty clear they were coming from asdb so at least that's my experience but again that we're a number of years separated from that now um so you know i'll leave it to dr benedict to let us know how things are are performed today but uh i think my experience is pretty similar to your spreading and yeah i just wanted to put that out there because i think with the early event intervention anecdotal experiences are great it proves that at least with early intervention parents are aware of who's providing those services so my question is how can we emulate that after they transition into iep to make sure that those parents later on for example if they move if we get a transplant if they move or they need these to be services later on like in the co-ops for example how do we emulate that from elp that branding to parents so that they know that they are receiving services from asdb whether it's in the iep or partnership with a co-op what works in early intervention that we can emulate and it i'd also be curious to see what the data comparison is for data i mean for parent involvement the response to surveys from those within early invention first versus those that get those k-12 services that's a certainly interesting uh point you know i think one of those reasons is in early intervention uh you know zero to three asdb has you know original jurisdiction so to speak uh you know we're the agency that's in charge of every child in the state um and that's not the case after the child turns three you know they're the responsibility for that trial that goes to their local school district and then we work with that local school district in in many cases um you know in various aspects to in our early learning program to support that child although not all so there are certainly larger school districts that you know run their own programs so i think it's it's in in the early intervention it's more visible because the case manager is going to be from asdb but uh you know you you bring a good point that uh when the school district's involved it can blend together and that was you know lin's point from earlier today um you know when the child is older and they're in school you know who's this a district employee uh and who's a uh someone from asdb or who someone from uh another contractor is uh you know it can be a bit more more murky if you're not paying attention to id badges and things like that or other paperwork but for you know for now are there any uh questions for ms pyatt on uh number three pillar three i do have a question oh excuse me no that was the incorrect one please go ahead okay uh well there's no questions on three i i think three is very good i think i think um this is a you know really much closer to what we were looking for um you know than than our last round so uh you know thank you for all that work and that goes for dr rex and superintendent reichman as well um you know this is uh uh i think it's gonna be really helpful for us your work in the last two months is going to be really helpful for the agency you know going forward and how we measure you know measure progress uh if there's none other we'll go to pillar four and miss cooper um and ms cooper if you can give us uh maybe a two minute overview of this objective okay good afternoon board president nico and members of the board last but not least starting on page 39 begins pillar iv effective resources management pillar 4 has four priorities the first being optimized human resources where we would address the people and the time one of our first measures we would want to chart how many positions we have and how many we have filled the percentage of those that are highly qualified another chart we have in this area is tracking the hiring activities and the success rate we also have another chart where we thought about showing our staffing ratios the second priority where it is aligning capital resources what we have been working on is developing a long-range facilities plan we also want to begin thoroughly tracking the management of our agency fleet and then the third priorities are technology improvements and integration where we are addressing the allocation of our technology resources where we're going to start tracking the technology training needs and serving the training satisfaction with those the fourth priority seems to be the biggest if you recall that is the new priority that was added and that's maximizing financial resources for this area we would be identifying several outcome measures which most of them are already being tracked and discussed during the finance committee meetings one of them being identifying the number of students enrolled in the day and residential programs another would be identifying the number of students enrolled by disability type another metric would show their spending percentage by operational area where we would show the classroom and non-classroom spend and then another one would be showing the average cost per student by the various programs we have within the agency and then also showing for those same programs the staffing and caseloads and then another measure would be showing our continuous fiscal stability as well as efficiency so this pillar is unique in that it covers and supports all of the key areas for the implementation of our agency strategic plan so that we can make sure that it is successful and we're optimizing the use of our resources so optimizing people time technology space financial and other resources effectively and efficiently actually enhances the learning and supports our improvement goals so we do believe adequately as well as aligning and making sure that our resources are equitable are necessary to improve um our agency continuously so at this time i'll open it up for any feedback or questions each of you may have i do have one question i think it might be important for us to consider or maybe discuss part of the strategic plan is not just public wide recruitment but also discussing paths or partnerships something with those that are already are those established programs for deaf education specifically creating opportunities for those students to come and student teach and expose them to deaf education itinerant services the brick and mortar services and if they are inclined or like those experiences they might be more inclined to stay so how do we facilitate long-term plans and goals of incorporating student teachers long term to become permanent staff employees within our community thank you stevie i'll take note of that and we'll discuss with the team thank you that's a good point uh pb that's a a great point that you're raising the pipeline issue is uh something that you know in this space uh we're always looking at um you know a foundation for blind children uh recently partnered with asu uh to start what we believe is the the only teacher the visually impaired program mississippi that's that's at asu now uh and those teachers are doing their student teaching or getting their education um at fpc working in it with fbc classrooms uh so and that and that's been pretty effective uh you know thus far that's a relatively new program but it's been pretty effective and i'm wondering if there's uh some something similar that could be done here um to support some of these uh you know strategic objectives to to shore up that pipeline within our state uh so that we're getting um you know young adults interested in the space uh to be uh to teach um you know in the special ed space but you know in particular uh children that are blind and visually impaired or children that are deaf or hard of hearing um i i think we we need to be doing that to just to develop our pipelines that we have that for the for the future of the agency i think that's great what's happening with asu and their tvi program i know that it's relatively new but it's amazing because we do have a community and we can encourage people to consider that but a lot of students who graduate from the program or graduate from deaf education a program of deaf education in both areas there are high needs and high demands we as asdb need to do something to stand out to highlight ourselves to say hey we're here just simply saying we're here or this is our pay this is our benefits package those will be the same those companies and other schools and districts are doing the same thing so we have to do something a little bit more unique from my professional experience when i moved here for my internship experience i liked what i saw i liked my experience which made me stay and become stuck here so for that process to create a path as a strategic goal of having an actual like you said president nigro that pipeline is crucial for the goal of the agency that'll help us to identify those programs and universities out there that do provide programs for tvi or hi and di who we can reach out to to have student teaching here have their experiences here and if they like what they see they like their experience they're more inclined to stay so that does give us a competitive edge and linda here i'd like to add to pv's comment i feel like that is crucial when we're talking about education we got to make sure that we have clear pathways we have one for deaf education and one for tva oftentimes that is kind of blended together in special education meaning those with disabilities in general and they include deaf and hard of hearing children within that so that kind of supersedes the importance of deaf education itself we want to be explicit in promoting asdb as deaf education i know that special education certificates are important but those students within the classroom it's often focused on those with additional disabilities and so they don't understand that there's two pathways to teaching if we look at asu they had a program called teachers college and they had a special education program i did come in to ask if they have a track specialized for deaf education and if there is and if that's a need they can come here and do internships here so how is that different from you know the pros and cons the gains for both will have to find a university that has a special education track and then partner with them to focus on that deaf education i mean that's just an idea so that we can do more community community partnerships within the residential programs to really booster and it provides those gains and benefits for both but i think it's worth it to make that attempt to make those connections that's just my thoughts thank you thank you sure if that's actually appropriate for pillar four but again just a thought i wanted to put out there uh thank you linda i don't want to interrupt but uh we are 90 minutes in so i do want to take a break for the interpreters i know we're getting towards the end of the agenda but i do want to get a break uh for the interpreters because we're just past the 90 minute mark so if we could take a 10 minute break we'd come back at 5 43 uh and then we can we can proceed and continue uh uh where we are thank you foreign okay thank you so please you okay i think it's going to be time to come back there we are everyone uh thank you um for the break so we were discussing um you know we're still in uh uh item number four of the agenda we're discussing uh pillar four ms cooper is gonna be answering any questions that board members may have lynn i see your camera is open yeah i i i don't know if this is under the finance but i just want to go back to what pb and linda were talking about as far as teacher training for um for deaf education we currently have a program out of the u of a the problem is not many people are going into the program and deaf education is not like a strand of special ed it's always been at least a two-year program that is just concentrated specifically on deaf education it's not like a special education program where you may concentrate on autism or one of the other disabilities such as learning disabilities it is a concentrated program that is being offered at not a lot of schools so that's why it's so difficult to find teachers it's the programs aren't out there and [Music] we try to get it what we can out of u of a but tucson kind of grabs them before we can get them um but i just wanted to make that a little more clear as far as what a deaf education program looks like and really the difficulty of finding people who are are in the programs thank you for that lynn anita were you going to comment thank you shayna yes i just wanted to comment that there are activities that we are doing with um schools that do have the programs and so maybe something that we could do is um put a chart together of those activities along with the number of internships and practicums that we have each year this is pv that's exactly what i wanted to mention thank you anita you stole the thunder i was also going to maybe recommend adding how many of those universities and institutions do we contact that have special ed programs if there are any deaf specialties vi specialties and if there are then we definitely need to start developing some sort of mou a memorandum of understanding or collaboration and contracts with them that way we can get them early on in their in their careers for student teaching and giving them opportunities so we want to train them in in-house and to recruit them and to maintain them so it's a consideration when we are developing our new hiring process maybe we can have some financial support included for you know asking people from out of state to just come out and move to arizona and how can they afford their rent their food transportation what it is to survive as a college student in your in your practicum or internship i think having a pay incentive and a contract with that university could be a benefit so that kind of resource i think asdb can look into either whether it's at ptsd or acb tucson campus i think we can do a further collaboration for exposing our students and our teachers but the itinerant services as well we have the resources let's just utilize those resources to develop future teachers to convince them to want to stay and become actual staff members for the agency and to grow your own culture thank you i agree with you yeah thank you i agree with you we can provide a listing of the schools around the united states that we are in contact with and that have programs i think that would be helpful as well okay are there any questions for ms cooper about pillar four the objectives under pillow for pillar four no i'm hearing none i mean i i think these are excellent they're really outstanding so so thank you so much uh ms cooper this is uh this is really helpful for us thank you excellent um so we can move on now uh to step five the next steps for discussion uh you know in terms of where we are in the in this process i i think uh last meeting you know we gave really substantial input to the staff about what we thought the objectives should be they've responded uh in the last two months by putting something together that was uh much more keeping with our our direction um i think that the comments we've heard today uh have been all useful and i think there'll be some adjustments to the to the document um but you know it seems to me that we're you know we're not far off uh you know from being complete so you know from from my perspective i i really want to get this done uh and approved by the end of the fiscal year so that's that's june 30th uh we have a meeting in may um i'd like to be able to get that uh on the agenda uh you know for next time and i think that the next uh you know the the next uh step is to have the staff make some of these adjustments and and then have it go to us for approval that we there will be an opportunity for uh you know some some public input you know both in the public comment at the meeting and and through other channels um so we are going to get some of that input as well uh but you know in terms of it being finalized i mean to me it seems like we're we're very close to to a finished product are there board members that don't agree or that have other other questions i think one thing i'd like to put out there for president nigro is there any plan or any timeline per se on how this will be distributed to the public that way we get feedback from both the deaf hard of hearing blind and visually impaired community members is this document complete to the point where we are allowed to receive feedback and obviously with remote learning i'm assuming internet options we want to make sure that the community has plenty of time and opportunity and options in how they can review and give input i think that will give us more time that will require more time so i think putting it on the agenda just for public comments and not receiving any may be too hasty so we would want to set up a plan where we can elicit more involvement from our community and our stakeholders at the same time uh thank you pb um we do have a plan to do that um to put it on the website uh and i think uh nancy alexander's on the call as well she may be able to provide more input but uh in our planning uh we were planning on putting it on the website to have public input uh in a more formalized way where you can go to the website and and say what you'll need to say and that will get distributed to the board um you know for our comments or for our thoughts uh in terms of the uh document itself i mean the draft document is on board doc so everyone has this uh already but in terms of the kind of the next iteration or the adjusted iteration of it will be up on the you know the main website or or one of the sub pages of the asdb website uh and again uh maybe um nancy if you're on i think there were a couple of other ways that we discussed uh getting this out there um in our last meeting there were a couple of other groups i think that would be circulated yes we talked about sending out on parent square as well as with all staff members the availability of the document on the website and have designed one quick questionnaire what do you see as the strengths of the strategic plan what areas would you like us to look as opportunities what do you aspire a street strategic plan and what really are going to be other measurements for results so it's called an soar it would then also be distributed during advisory committee meetings we have a group with elp a group with itinerant services and a group current group that works with superintendent right so those were the plans right now to get public input any ideas that they might have specifically to the strategic plan that sounds perfect sounds wonderful thank you for sharing that and i feel like it will be you know some kind of i'm sure there will be a social media announcement or an email blast reminding everyone to please review this that there we are in final draft times for reviews so please give us your final input and feedback that way people feel that the urgency is here and they need to say what they need to say yeah yes baby that was really our thinking as we we wanted up on the website for the general public but we want to have that specific uh feedback uh you know from parents and and from from educators from from staff and the other uh educators that we work with uh linda you had some comments yes thank you president nigel i hear what you're saying and when we're looking at the deaf community as you mentioned uh we are planning on hitting the public in different ways if we're looking at putting this in our board meeting in may for final approval is that your anticipated uh final acceptance date let me backtrack annette when would you start using the strategic plan what what is what are you visualizing timeline why is when you will start utilizing this and that here i think we will start july 1st 2021 it will be a full year that will be adopting this for the next school year and in the spring we will be able to report out to the board the following fall so this will be an annual board reporting process also we will be following each board meeting agenda item so we will be reporting to you what is consistently happening here we won't have any data specific because most of the measurements are measured annually but you will be aware of what is happening so when you look at the data it will be interpreted at the board meetings with what it means so that starts july 1st linda's asking so if we approve this in our may board meeting do we have a subsequent meeting i don't have my our calendar in front of me so may our board meeting there we approve that when is our next board meeting after that would that be july 1st uh we have a our next regular board meeting is may 6th and then after that it's july 22nd okay so we have about a month from now per se to collect that information okay so as a board we want to make sure that we finalize this document for that and we're expecting full-on approval to start july 1st in may correct yes i i would like to do that time to gather information and feedback from our constituents and again including the deaf community is one month enough time i i i think that it is and i think we can work to get there uh if we don't for some reason you know we can consider you know a special meeting in june uh i i you know just just to handle this great um i'd prefer not to do that because we you know we already have some other work study sessions planned in the second part of the year uh we have our other you know our additional regular board meetings um so you know we can see uh you know where we get on that but i think one month will be enough to get us there but if you feel differently or if we get to the may 6 meeting and there's a feeling that we need more work i mean we could potentially schedule uh you know a brief uh special meeting uh in uh in june but but i'd really like to have it done uh you know by the june 30th thank you linda this is pv i completely understand what what you're you're saying president niko i agree and i also caution us and for us to be aware that those stakeholders do have an opportunity to review and consider and chew on it chew on the process to process the information and really understand we're looking for meaningful impact so to put people in a hurry we might not get valuable input so i don't feel like they might get might felt heard may 6 is a is a good is a timeline that we can ask for responses from the community but to be open-minded to the possibility that we might need to do an extended special meeting if needed i appreciate that and i think the goal is of course the strategic plan and that we have you have our full support and our you want the community to have give you full support so we we we don't want any doubt or apprehension or any feeling of uneasiness we want to move forward with complete trust in this document and our plan because this is our guiding principle for the next five years is to really put forth all our efforts into this process okay um and that's that's good feedback annette i'm wondering if we can try to kind of fast-track some of the adjustments that are going to make made in response to today and you know i think they're they're going to be some but it's not going to be nearly as extensive as it was from february till now but if we can get that document adjusted soon in the next week or so you know i think we'll be able to get it out there and and get some some feedback is that does that work for you annette yes yes okay great yes we have already taken down and documented those that feedback and we'll make those adjustments okay and i think we should be able to get back to you within two weeks okay great um yeah again i'm open to a special meeting if the board is uh and we agreed to it we'd have to enact it or or for you know vote on it in may um if we can get there on the on may 6th though that's you know what i prefer and and you're right this is going to be a living document um you know our our meetings going forward are going to be mapped to you know which of these areas are we looking at and we're going to be looking at this data on a regular basis um i'd like to work with um you know i.t to get some kind of dashboarding so to speak so that we can have an access access to this data and uh again not it's reported on many of it much of it is annual but for some of it isn't um but i'd like us to be able to constantly be looking at these so that we're really being able to to use the data that we're gathering um you know from our community and from our our students and from our staff to drive agency decisions so that we're always aware of it at every board being um and we're always aware of it to base all of our decisions on at a regular board meeting and as you know it's you know they could be quite likely okay so that that sounds like a good plan for going forward um are there any other questions about that for five for the next steps uh if not we can go to number six adjournment um and i see lynn opening her head it's my second i moved it you can uh turn on your camera and uh you can say yes or you can indicate a visually either way or perfectly both um yes uh l opposed no uh great great um so we will adjourn thank you everyone i know this process has been uh a months long kind of journey i think we're pretty close to the the end point here um and i'm you know happy that we're able to uh you know implement some of these uh you know it's really a different way of looking at how we measure the agency's performance uh and how we're gonna in the years to come and uh you know get some better outcomes and prove our outcomes for our staff and for our students uh and also be good stewards of the public fund so so all of that i think is part of this document and thank you so much to the staff for uh for working on it and developing it uh and thank you to the media for producing the meeting and the interpreters of course as always again thank you very much we will see everyone on may 6th thank you thank you thanks everyone bye-bye

[Music] [Applause] [Music] [Applause] [Music] do [Music] do [Music] do [Music] i called to order the workshop for bullet city elementary school board on thursday uh april 8th 2021 at 5 30 p.m um roll call corey burgess here amanda amen here all right um dr stewart okay well we have a bunch of policies for you to look at and um if our if our screen person can keep up with us tonight right i thought we did this last time we did this one last time so sorry about that folks okay uh so this is the policy about having a quorum oh no we did we needed to do this one again because we had to add on there oh you're right uh yeah we put it back on here because uh we had to put the minutes back in even though uh everything we do is recorded on board docs now we still have to note that there are minutes and uh that they're in the that they are in the minutes kind of thing so sorry that's why we that's why we brought this one back so that's the only change all right thanks kim for remembering that this is just the one about the quorum having to have a quorum uh this one has to do with rules of order and um i don't know if anybody's ever looked at it but it simply gives the guidelines for how you operate the meeting and um and when the meetings are and first and second motions and those kinds of things so it's uh as long as i've remembered board meetings in this district it's been kind of a modified robert's rules of order um so i'm guessing that that's what this is all right uh i the policy said the current policy says votes on all motions and resolution shall buy shall be by a's nays or abs abstentions and since you all have added the um proceeding with your name for the purposes of the recording i thought we better include that so i'm recommending that when you approve this next month that we include just that phrase all right this is the policy that led us to put in the agenda it's very much just about how the how the minutes can be taken and it does say they can be written uh or recorded or done digitally like like we do with board docs the one change that i'm recommending to you is the superintendent will provide access to recorded executive sessions to board member you know on request as opposed to that you come in and see a written version or that we distribute any kind of typed version to people that that strikes me as being just a little dangerous not you know leave them lying around or anything but um so i was just recommending that change okay so there will be no tight minutes just the recordings there no there would be typed minutes that kim keeps well we still have to have the minutes in a typed a very short version in the typed version yeah there's a summary version that's available if anybody wants it you know and they can see it or they can listen to the entire meeting but for the executive session yes there would be uh there would be a uh typed version and uh and then there would also be the recording for for you all to listen to this one has to do uh this is is this not a regulation kim yeah it's a regulation okay so it's simply saying the things that have to be included in the minutes for meetings or advisory committees or those kinds of things you know it's fairly typical standard stuff but it's also recognizing that any committees that you appoint um those kinds of things have to follow the same rules you know they have to follow open meeting rules and they have to have minutes and all of those kinds of things you can go ahead kim this is simply talking about the minutes of a public meeting and it's similar to how we post but usually what we post out on the out front and on the website is that you know are the actual uh is an actual summary of the minutes as opposed to specifically following this form this is an exhibit so we don't have to do exactly what it says but it needs to cover those things this is the one about the executive session and it's about the minute specifically about of the executive session and gives general information as opposed to specifics public participation in board meetings this simply outlines the process that you all do for call to the public and that kind of thing and this is the form it's always back there for people to fill out good uh simply welcoming media to our meetings uh this simply uh talks about reviewing board policy there's a policy for a new policy there's a policy for reviewing policies yeah exactly it's on a page about 104 or something and then about adopting the policies and the fact that there's a first reading and a second reading before it's actually voted on and uh talks about keeping records up to date administrative decisions those kinds of things and then that the superintendent develops the procedures that permit the district to utilize the policy consulting service uh in which we do we you know we call asba and ask for advice and uh or for updates and those kinds of things and this is simply the regulation so these are the steps that we go through to do all of this one of the things that i can't remember if it's in this one or one of the other policies this is talking about producing an item j producing sufficient copies of the new policy as received to each person who has assigned the policy manual somewhere in one of these is talking about policy manuals and we used to have a copy of the policy manuals at every site and you'll see that i'm going to recommend some changes in how we do that it's a huge amount of paper it's a huge amount it's a huge task for people to keep them up to date especially now that they're all available online all the time 24 7 and but we will be keeping one master copy paper copy here um it'll be in kim's i was gonna say i office i'd always see those at the schools and they just collect dust in a corner especially since you can search them online and find what you're looking for yeah and and you know that's in scheme of things a fairly recent thing that you could get them online but it was a it was a task for somebody at each site to update every time new policies got got approved and make sure that they were correct in all of those manuals not not to mention the expense so good we're good okay so regulations of course are the pro the procedures that we use to make sure that the policies are carried out and that's those are the things that always have the r after them um okay so once again to kind of bring us into the 21st century i'm suggesting that we uh correct that we not necessarily have a paper copy everywhere that we have electronic copies and then you see that the manual it shall be considered a public record and shall be open for inspection through a link from the district's web page facebook page and board docs and board docs has two d's by the way it's board docks b-o-a-r-d docks not bore docks is it linked right now through facebook i'm not sure that it is i think that it should be you want that to be i mean you got it at the web page that's just one more thing we have to keep track of okay that's all i'm saying i'm okay with that got it on board docs and we've got it on the district web page we're maintaining those well i have one more okay um there's already two i think you're good that's just one more thing we have to keep track of okay we're good with that just take it off facebook okay and then you notice the uh the thing at the bottom a copy of all outdated pages is maintained bridge for historical and reference purposes um uh i pulled that from i think i did this a month ago so i think i pulled that from a regulation or an exhibit that we're going to ask you just to get rid of because it's not needed but we wanted to be sure that someplace it says that there are old copies copies of old policies that are recorded somewhere for historical purposes i started to try to make some changes in this and then i just thought let's just leave it alone yeah you know there's not really any reason to change it yeah because we're only keeping one copy anyways right this used to be the document that when the new new policies went out to the sites that they had to notify back to district and let us know that they actually had changed out those pages so this is going to be one that i'm recommending that you just delete since we're not keeping those paper copies anymore okay and this is the process you go through to repeal a policy i had been using the word delete and when i got to this policy i realized oh i better be using the word repeal simple as that all right okay there won't be many on your list next month well on your agenda okay so uh i wanted to share with you information about uh where we are with budget and uh the various grants and i decided probably the best way to do so was visually so very short powerpoint here but to give you kind of a the picture from the 40 000 feet so you can look at all of these pieces at the same time so um regarding the m o budget uh on the left side you'll notice um uh the budget that was approved in july was 17 680 000 and change and then we made a revision in december to 15 747 and our current revision or the revision that i will bring to you next month based on current data as of april 1st will be 14 507.

yeah so you can see what happened here and you'll see a little more in these slides kind of where this goes so i i'm giving you the information on the right side kind of reminding you so sr1 funds were 1.1 million esg which was supposed to be the enrollment stabilization funds from the governor his part of the cares act that was supposed to make up that difference ended up being just over a million dollars which is less than half of what it should have been in december okay we were fortunate to get a million 45 but still and the current sr2 funds which were approved at the end of december brought us 4.6 million sr3 jen and i look every single day to see if that money has dropped into the into the state uh the ade website yet and it hasn't we're told that it will be at least two times what s or two is but i'm not willing to put a number there until we see see the writing so so far our relief funds have totaled six million sixty four thousand five hundred eighty nine dollars which sounds wonderful compared to our three million dollar loss however there are some factors involved that we need to talk about um kim if you'll go to the next slide please so key points sr1 which was the uh cares act last april a year ago uh was to help schools deal with the situation right then in the short term you know what are we gonna what are we gonna do right now and so we we put all that money into safety and hygiene things providing instruction the technology lots of chromebooks lots of hot spots lots of things feeding students because that was a requirement that's been pretty easy for us because we qualify for feeding all of our kids anyway but it involved making sure that we had those bus routes and those things going on and planning for this school year the current school year the enrollment stabilization grant cory you were stealing my thunder here the governor's portion of the cares act which was supposed to be set aside and it was to fund school districts for enrollment losses in excess of two percent and as we know that hasn't happened that has not happened and as of today a legislative update that we had at our county soups meeting from one of the lobbyists for asa the legislature isn't even interested in talking about making up that difference they don't even want to talk about it okay so sr2 the purpose of esser two is to allow schools to plan to address learning and their term is learning loss i prefer to say learning opportunity gaps for the rest of the school year and into next school year and the following school year and to enable safe operation of schools including school facilities repair and improvement and projects to improve indoor air quality those are terms right out of the grant right out of esser kim if you go to the next one please i wanted to give you a little bit of an idea how how this covid relief funding is very different than any other federal funding in the in the kind of tan sections you see our typical federal funding and so esee or essa and idea and perkins those are the those are the things that we have all the time title one title two title four uh rural on and on and on and you can see that each of those lasts for exactly one year and then if you have a little bit of rollover you get to carry it over to the next year but you see that you budget for it and you spend it in that year on the other hand when you look at the covid related expenses you see that crossing years so technically we could go back and pay expenses out of last year's budget with some of our essers money or we could have with esg or any of the or the upcoming essers money we chose not to didn't feel it was worth going back into the old budget and doing a revised budget to make that happen so we've been paying it forward or planning it forward but you can see how it rolls out over here so sr2 we have those funds 4.6 million and we don't want to spend them all at once we want to we want to spread them out over the next year or so and then when we get sr3 we have an additional year to do that and we want to make sure that whatever we're doing with these funds are the kind of thing that when we get to the end of 2024 to september of 2024 that we're not suddenly having a cliff that we have to drop down to our regular budget so we're trying to do things that either we can ultimately sustain or that they are one-time expenses okay thanks so just to give you a brief uh brief reminder the sr-1 funds from a year ago um when we thought we would be held harmless at the two percent and really thought in terms of what did we need right then so we added health assistants and day custodians lots and lots of technology so that we could actually provide instruction for our students last spring and coming on into this year hot spots promethean boards for teachers those kinds of things cleaning and safety supplies masks lots of hand sanitizer all kinds of things to make sure people were safe when they came back summer outreach we did a lot of summer outreach to parents and families to make sure things were going well with kids and to get ready for this year school supplies so that when we came back each student had his or her own supplies that there was no need to share and additional food service and custodial expenses to handle the hygiene and safety the enrollment stabilization grant which technically ended in december and if you recall we didn't even find out how much that was until thanksgiving weekend and then it had to be spent at least they told us at the time it had to be spent by december 30th this was supposed to cover all but two percent out of those funds we covered all transportation salaries insurance and benefits for first semester lots of technology more technology more chromebooks to replace ones that didn't work cameras multi-point and this is the fund from which we managed to get our three new servers that have allowed us to really use all of our technology well sped up our service and lots fewer problems safe spaces if you recall we had kids in safe spaces for first semester professional development for all of our folks to be teaching virtually planning and outreach to families more cleaning and safety supplies and half of my salary and benefits sr2 the proposal is on tonight's agenda and so uh what what we're finding is because you notice from that other chart we're still that's still three million dollars and we covered the first million that leaves a couple of million bucks so we're back filling with us or two uh we're asking you all to approve that we backfill the current budget so that we can balance at that 14 million and cover what we need to cover contract signing incentives risk compensation for our employees salaries and benefits for 18 teachers for next year salaries and benefits for additional after-school programs salaries and benefits for professional development and more items i couldn't even list them all here so i wanted to just give you a big the big picture kim so our s or two proposals uh proposal components that you'll be looking at as an agenda item focuses on two things the first thing is people we really think it takes people to teach kids and so we want to restore some positions that would have to be cut the budget we're looking at that 14 million dollar budget is likely to be the same amount or really close to the amount of our budget for next year because that's based on 100-day count and next year's budget will be based on 100-day count so to do that and given the numbers we actually have or anticipate in our schools we're looking at 17 teaching positions reduction 17.

call the meeting to order now at 6 34. start with pledge of allegiance pledge allegiance to the flag of the united states for which it stands one nation under god indivisible with liberty and justice for all now i will turn things over to the superintendent for the celebration of excellence thank you so much so this is one of my favorite nights of the year because we have so many awesome students to honor so first we're going to start with the cave awards so one male and one female student from each school are selected to receive the connecticut association of board of education student leadership award these students exhibit leadership skills based on the following criteria willingness to take on challenges capability to make difficult decisions concern for others ability to work with others willingness to commit to a project diplomacy ability to understand issues clearly and ability to honor a commitment this year's recipients from bolton center school are anishka ray and ethan zakowski congratulations to them and i'll talk a little bit more about them in a minute so give them a virtual round of applause that would be great and from bolton high school brooke beagan and jack gallagher so congratulations to them as well so anishka i'm going to start with you anishka is the recipient of this year's cave student achiever award she is dedicated committed student who uses her abilities to help those around her she has excelled in her time at fulton center school achieving high honors each trimester along with her hard work in the classroom anishka has also been a member of the yearbook club and the book club in her free time she enjoys baking journaling art including painting and drawing she is a role model within the classroom and despite the challenges of remote learning anishka has continued to engage with the material and has made her presence known among her peers she can often be found helping her classmates with their work being a leader in group settings and communicating frequently with her teachers she has a drive and an initiative as well as significant responsibility well above her age her drive and work ethic stand out and her ability to consistently put forth her best effort are some of the reasons why she is so deserving of this award anishka is passionate about school and learning which is evidenced by her willingness to help teachers and her appreciative attitude towards bolton center school her love of science has created an aspiration to eventually work in the medical field possibly even as a pulmonary doctor the eighth grade team knows that great things are in store for this very bright young woman aneesh because teachers are proud to have her receive this award anishka congratulations to you and your family well done well done thank you you're welcome way to go our next recipient is ethan zakowski the eighth grade team was very proud to nominate ethan as their other uh cave award recipient he has been widely recognized by both his teachers and his peers as a leader in the class throughout his time in middle school a high academics honor student ethan serves as an example for all students in the grade he is known for his willingness to work hard in all that he does and cheerfully assists classmates when working with them he is also recognized for his leadership in extracurricular activities through his involvement on the school soccer team since sixth grade and when he was selected to be team captain during his eighth grade year he is also active in community soccer as well and enjoys his time with friends and family again the eighth grade team congratulates ethan on his leadership and his accomplishments at fulton center school ethan well deserved congratulations to you and your family you're welcome okay everybody i'm sorry i have to take a sip of water my my breath is colby did a number on my lungs sorry our next award recipient from bolton high school is brooke beagan brooke is an intelligent highly motivated and altruistic student with unlimited potential she excels academically and has made significant contributions to bolton high school and the surrounding community brooke finds success in all that she does not just because of her intellect but for her tireless work ethic meticulous organization and her endless pursuit of knowledge her teachers report that the connection she makes prior to learning and the thought-provoking questions that she asks promotes higher order thinking in the classroom brooke prioritizes her time in service to her school and the greater hartford community she has served as vice president and president of her class vice president and president of the bolton high school student council and also vice president of the national honor society she serves various tutoring programs assisted in four blood drives and has initiated a new service program to offer food clothing books and toys for several shelters she is not only driven for excellence but she is able to digest constructive feedback evaluate and reflect on herself and immediately begin working on improving the outcome of her next task these qualities and more make brooke a very deserving recipient of this award brooke is planning on majoring in actuarial science in the fall congratulations for congratulations on this honor to you and your family well done brooke would you like to say anything thank you i appreciate it congratulations so where are you going to school have you decided i haven't decided quite yet but i've narrowed it down to bentley or bryant university good for you thank you well let me know when you choose i will okay and our final cave award recipient is certainly uh last but not least jack gallagher jack excels academically and he has enveloped himself in every aspect of bolton high school he is one of the special individuals who has and will continue to make significant contribution in his future field of study workplace and surrounding community jack has worked tirelessly to balance rigorous course load and is a reliable and consistent participant in many clubs and activities he has attained high levels of success across all disciplines and in the process has become a fixture on the honor high honor roll at bolton high school in addition to his high grades his strong service and character has secured his spot on the national honor society jack is a triathlete playing baseball soccer and golf a student council rep president of future business leaders of america mentor for unified sports and vice president of the donut club jack's strong leadership qualities are evident in all that he does his teachers report that he always gives fosters an inclusive and supportive school environment and makes careful and intentional decisions these qualities and more make jack a very deserving recipient of this award jack is planning on attending uconn in the fall to study finance jack congratulations to you and your family well deserved would you like to say anything jack thank you it's a huge honor congratulations congratulations to all our cabe award recipients well done and now on to the caps award caps stands for the connecticut association of public school superintendents and this award is presented annually to one male and one female from eighth grade and from the graduating class the award is presented to those students who show a strong commitment to academics and their school community this year's recipients from bolton center school are alexandra miller davey and jason mowangy and this year's recipients from bolton high school are cameron anderson and george chikulski let's give them a round of applause and i'm going to talk a little bit about each one of them i'm going to start with alexandra alexander miller davey is the 8th grade team's female selection for the caps award she is a high achieving student whose name is consistently found on the honor roll she is eager to learn how things work and enjoys whenever hands-on activities and the opportunity to build are presented under her leadership the bcs robotics team won several awards at statewide competitions in addition to the judges award for exceptional teamwork and communication skills alex's engineering skills were put to the test this year when participating in the connecticut invention convention qualifying for state finals perhaps her dreams of attending mit and becoming a mechanical engineer were seated right here at bolton center school or quite possibly in her backyard not really sure where aside from academics alex plays the saxophone in the jazz band participated in soccer taekwondo cross country and somehow finds time to volunteer at the connecticut feline medicine and surgery center each week an avid cyclist alex has tackled some amazing challenges in the past year this winter she became the youngest woman ever to complete a virtual everest ascent completing the 031 feet of elevation on the bike in her basement that's amazing she also dedicates time to cleaning and maintaining trails in the bolton area at hop river in case mountain so that others can enjoy the pristine views alexandra's performance in the classroom leadership among her peers and dedication to service make her the perfect candidate for the caps award this year alex congratulations to you and to your family well done and well deserved thank you you're welcome our next award recipient jason jason mowangy jason is a high honor student who can always be counted on to do his best recognized for his choir leadership and his willingness to work with others his academic perseverance and work ethics serve as a model for his classmates jason has played on community basketball and soccer teams is eagerly anticipating the start of this year's spring soccer leagues is actively involved in the bolton boy scout troop 73 performing community service through the troops many activities and is still further involved in community service through his church one thing that makes jason stand out is his overall attitude and level of maturity when asked about lessons learned while at bcs jason noted we only have one life to live true that and his time here is a stepping stone on a longer journey it is important he says to enjoy life but equally important to work hard to put yourself in a place where you can be happy in the future an outstanding student in all areas but a particular fan of physical education and science classes jason has long-term interests in the medical field aspiring to become a doctor or surgeon for these reasons we congratulate jason as the other recipient for bolton center school for the caps award jason congratulations to you and your family would you like to say anything jason thanks you're very welcome and now on to the high school and cameron anderson karen has thrived both academically and in her extracurricular activities she is an excellent student who employs analytical and critical thinking skills to solve complex problems she is not afraid to seek constructive feedback and is always willing to assist her peers several years ago bolton high school initiated a weekly visitation program after school to a local senior resident care facility manchester manor cameron has been a consistent member of the dedicated group that met with residents to play games and aid them in participation at recreational events she offers compassion and warmth to dozens of seniors who look forward to her thursday afternoon visits from the onset cameron stepped up and confidently and kindly engaged with the residents and forged relationships that extended outside of the school year when cameron noticed a regular missing from the recreation room she routinely went to their room and encouraged them to join weekly activities cameron's empathy sincerity and passion for this program have led her to take a leadership role with recruiting fellow students to join in an effort to keep the program going strong these personal qualities and actions make karen anderson a very deserving recipient of this award karen congratulations to you and your family well done thank you you're welcome and what's your plan next year cameron um i'm gonna go to washington state and go to washington uh central washington university good for you that's great congratulations thank you you're welcome and last but certainly not least we have george chakulski george is a young man who is an excellent student hardworking athlete and a helpful kind individual with a wonderful sense of humor his transcript depicts success in rigorous honors and ap courses especially in history where his passion lies his teachers report that he is one of the best read students at bolton high school truly understanding the nuances of history he is a strong critical thinker and a talented writer often asking thoughtful questions that enhance his and his classmates understanding his talents far surpass the classroom he is an exceptional athlete and a performer actively involved in drama club choir cross country and track george exhibits determination in all that he does incredibly self-aware and easy to talk to he actively seeks constructive feedback reflects and immediately begins working on the outcome of his next task he happily embraces new opportunities and can make any activity fun and enjoyable he has an open mind and is an outstanding listener george makes all people feel heard valued and appreciated during these uncertain and trying times george has served as a role model to his peers and teammates and he always remains focused and calm even during times of adversity it is for these reasons and so many more that we congratulate george this evening well done george well well deserved congratulations to you and your family would you like to say anything george thank you you're welcome well a big congratulations to all of our award winners like i said i think this is one of my most favorite nights of the year we have amazing uh young people uh in our midst and uh it's been our delight to uh watch you grow and to hear about all the wonderful things you've done this year and congratulations on these wonderful honors you are more than welcome to stay and join us or if you have other things to do it's okay to hop off as well congratulations again i'll turn it back over to you chair reveal thank you congratulations to all of our fine award recipients uh do we have any comments from the audience tonight they're submitted or here now i think i just wanted to say something for brooke you know i work at travelers insurance and i think if she's interested in actuarial science you know she can reach out to us you know we are always looking for actuarial uh you know leaders in our company so you know always welcome to you know to get uh you know somebody as talented as you so keep in touch thank you i appreciate it yeah i'll send our my emails and i can you know i can get uh you know like uh connect with you for internship or something if you're interested here you know travelers or something so that would be awesome [Music] perfect jobs are hard to come by exactly that's great thank you so much are there any other comments from the audience this evening that might be one of our best comments from the audience ever like that was just from the very many uh do we have any additions to the agenda this evening we do not very good onto routine business items uh i would like a motion to approve the minutes of the march 11th 2021 board of education business meeting i'll make that motion you ann i'll second it chris thank you are there any uh edits or comments on these minutes hearing none all those in favor adopting these minutes say aye bye anyone opposed i don't think so or abstaining onto board of education committee reports buildings and grounds was not able to hold a meeting but in way of a update i can say that the tennis courts have been mostly fixed except for white lines and two gouges in the green which the original contractor will be returning when the weather is a little bit warmer to fix but the fence has been repaired and things are looking better there was a clog in the pipe of bolton high school which required an early release that clog has been cleared we will are moving forward with uh bringing air conditioning temporary units back for the final month of school since we still can't have fans blowing on people at this time that'll be from may 10th to the end of school june 10th the new tractor and the truck that were part of this year's kappa have been ordered and have been received so hopefully everyone is enjoying using those and finally the spring cleanup at the schools will be performed during the spring break on to finance committee yeah thank you um so finance met this morning and at this point we are 64 expended compared to last year when we were 68 expended so continuing that trend and superintendent could you take us through it really quickly absolutely um so um we are continuing to uh project full expenditure and regular instruction student support services continues to be a changing landscape month to month but we are working within our budget there nope there was a couple more pages on the other on that first one thank you um and then um in terms of uh the bottom line uh we are looking at um a projection of three hundred and eighty one thousand five hundred and ninety three dollars uh remaining if we could go to the next page please um and you will see there um in that balance um that we committed already 275 000 of that to the board of finance towards next year's budget which they are aware of uh and requesting a transfer this evening of thousand dollars from benefits to instructional technology to purchase replacement chromebooks to provide equitable access to content for all students in blended and remote learning environments as the board may recall we placed our order uh for replacement chromebooks last july and we received them in february i uh we have some chromebooks that right now need to be replaced that were part of next year's replacement um so i think it's prudent that we order them now in the hopes that we even get them before school is out so that our students can be using them uh certainly to use uh in this over the summer as well um the other piece of this is that it's potentially possible that we may not have to use this full amount for the purchase of the chromebooks if we're able to receive them this year we are in the process of applying for our sr2 monies we are going to be standing up a summer program for students in grades incoming grades 1 through 8 at center school who need um some assistance based on you know the results of the pandemic and some um you know learning loss uh to focus on that we're putting in a budget number but we don't have exact data yet because we're still working with students and still working on that data so it's possible and we also are going to be standing up some programs at the high school as well for credit recovery and for an incoming uh sort of like ninth grade i guess we'll call it boot camp mr miceli or something like that okay um to help our students uh who are entering ninth grade as well so we are also going to be budgeting some money for chromebooks out of that grant but not the full amount it may be in the end that we don't need as many teachers as we budget for and there will be additional s or two monies to go towards more chromebooks but i just don't know yet uh the sr2 is due on april 19th and i don't expect that we're going to see um a review or the money until may so you know we're getting later and later in the process so hence my request for this transfer and obviously if we don't use it or we don't receive the goods and time the money will be returned to the town and then the other piece is um if we could just go over um transfers joe please if you could click on that one for me that one there yeah yes please yeah okay yep so we had um to pay for an interpreter for a ppt meeting we needed some additional art instructional supplies uh additional costs for registration fee for our middle school students for invention convention um we had some additional english language arts hand teacher handbooks uh we had additional shipping for the gopher disc golf that we talked about last month um again part of the translator services there travel expenses um guidance is going to be using uh sign up genius um for scheduling meetings with parents and students for post-secondary planning and uh our seesaw subscription was due to end april 1st and we needed to extend it to get it to end of fiscal year date so that we can renew it for july 1.

to bolton high school in the fall and as for the class of 2021 we certainly have started giving thought to end of year activities including proms awards and of course graduation working with the senior class advisors and dean christine we have reserve venues we've got lots of options open and we are as mr giard said currently awaiting guidance from the department of public health before we can make decisions in truth with the ever-changing landscape of the pandemic i don't know um i don't think we'll have finalized plans anytime soon but we're being diligent about making sure options are open and we will do a great job communicating when the time comes thank you any questions for mr miceli all right hearing none that concludes my report this evening thank you thank you all very much uh now we'll move on to unfinished business uh we have a second read so i'll be looking for a motion to approve the purchase of the ap music theory textbook the musician's guide to theory and analysis fourth ap edition so moved second thank you chris and ann is there anyone who would like to comment or ask questions about this textbook hearing none all those in favor of the purchase say hi opposed we're abstaining thank you very much uh health insurance update i'm pleased to share with you that all of our bargaining units have indicated that they are in favor of moving to the state partnership plan which we will for health insurance for next year we will be discussing this in executive session later on this evening i would like to take this opportunity to thank all of our bargaining units for their willingness to work together with me on our health insurance predict predicament for sure thank you uh 2021 2022 budget update so the board of finance has begun their deliberations on the budget um there are uh board of finance meetings on the budget next week on tuesday and on thursday and uh there is one scheduled i think it's the 20th um over april break and there will be a public hearing on tuesday april 27th thank you very much uh now onto new business which we have resignations uh we do we uh cafeteria worker uh penelope nelson and bcs paraprofessional uh zippy kerr have resigned uh and i would like to thank them for their service thank you do we have any future business we do not at this time all right so now we'll be looking for a motion to discuss a review of confidential documents relating to collective bargaining and also to invite the superintendent don't make that motion second thank you ann and maria uh thank you all for coming this evening and are we just staying on i assume yeah we're just going to stay on mr miscella recording stopped and then exit everybody out that'd be great yep very good i'll just wait for folks to leave good night bye thank you daryl good night good night beth

[Music] [Applause] [Music] he [Music] yeah [Music] no no [Music] no [Music] yeah [Music] [Applause] yeah away me [Applause] go [Music] me [Music] no no [Music] no okay we will reconvene into Open Session and we will begin with our Pledge of Allegiance and moment of silence our student representative to the Board of Trustees Elizabeth o will lead the pledge of allegiance to the flag of the United States of America and per provide us with a moment of silence please stand everyone thank you please stand for the Pledge of Allegiance place your right hand over your heart ready begin I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all you may be seated thank you I would like to dedicate this moment of silence to the eight asian-americans who are Fally killed in Atlanta Georgia on March 15th according to the stop aapi hate this will only exacerbate the fear and pain that the Asian-American Community continues to endure unfortunately there has been a surge in hate towards the asian-americans since the pandemic and my heart goes out to the families of lost ones and our own Asian-American community so please take this moment to recognize and honor them thank you okay thank you now the clerk of the Board of Trustees will report actions taken during our closed session 4.1 no reportable action taken regarding public employee performance evaluation superintendent 4.2 no reportable action taken regarding unrepresentative represent employee negotiations 4.3 the Board of Trustees by a vote of five to Zer approve the settlement agreement in oah case number 2021 01 0164 resolving all issues in students due process complaint by amending students IEP conducting assessments providing compensatory services and providing other reimbursements in the amount of $99,500 4.4 the Board of Trustees by a vote of 5 to Zer approve the settlement agreement in oah case number 2021 01 0585 resolving all issues in students doe process complaint by reimbursing tuition and mileage funding compensatory Services agreeing to assess and providing other reimbursements in the amount of $9,995 4.5 the Board of Trustees by a vote of 5 to Zer approve the settlement agreement in oah case number 2021 02 0267 7 resolving all issues in students due process complaint by amending students I conducting assessments providing compensatory services and providing other reimbursements in the amount of $88,500 4.6 the Board of Trustees by a vote of 5 to Zer approved the settlement agreement in oah case number 0289 resolving all issues in students due process complaint by Pro providing assessments a compensatory education fund and $7,250 in reimbursements the Board of Trustees by a vote of 5 to zero approve approve the settlement agreement in oah case number 0609 resolving all issues in students due process complaint by amending students IEP conducting assessments funding compensatory education and providing $99,500 in reimbursements 4.8 no reportable action taken regarding negotiations 4.9 no reportable action taken regarding Personnel 4.10 the Board of Trustees unanimously voted to accept the agreement with employee HR 2020-21 d139 4.

and what they do to slightly disincentivize it is they take that and they move it further back in the day uh which makes it for elementary heavy school districts um the the advantage has been lost because their their primary use of the school site is between 7:30 8 in the morning and 3:30 hard stop whereas high school campuses tend to operate well into the uh evening hours of Campus um so it it did impact other districts but the reason why you guys have such a great rate on this is because you do have those very uh heavy demand charges in the afternoons that they were able to capitalize when they were building this uh and so this is this this project is not affected by that okay thank you MH okay are there any other questions okay I would like to um ask the board's permission to move on immediately to 11.9 and so these gentlemen don't have to sit and wait for us to get to this um 11.9 is the design Bill solar photovoltic PB system power purchase agreement RFP number 2020-7 pfmg solar LLC so moved second I have a motion and a second okay any questions any further questions are we going have any presentations what okay being funny okay roll call vote starting with an Marie Mrs as long as uh we relocate trees that's an ie for me Mr oil hi Mr Jabar hi Mrs Smith I and I vote I and thank you gentlemen for a really good and Paddy for a good presentation we have been looking for this a couple of us have been after solar for a long time and it's going to be great when we get it and it's districtwide you know yes thank you it's just like and I have to say I hope one of the starting places is Cypress High because the students started this thing a couple of years ago a student group brought up the possibility of how it could happen at Cypress high and I think we have all the the infrastructure already there in the parking lot ready to go yeah so it's ready to go do do one on the east and one on the west just to make it fair bra thank you very much all right all right all right okay going back to 9.2 our second presentation okay 9.2 is School dismissal and distance learning and Dr Fred will make a presentation for us on this well I know that you have been equally excited about what I'm about to present so I can't wait to to share with you all the great work that's being done uh for tonight's presentation just so you know it is going to be fairly succinct as you know the past several board meetings my presentations have actually been quite lengthy tonight's it's going be pretty brief uh and I'll explain why in a little bit why that is cuz we're going to have a few presentations for you in the month of May uh to give you some greater updates tonight I'm really going to be focusing on two kind of timely updates that we wanted you as board members to be aware of but I also want uh to our families and our community who are watching on our live stream to also get these updates because I think they're also very timely for them as well so again good evening board president piery members of our board executive cabinet again also welcome to all of our families communities and colleagues who are watching on our live stream gives me a great pleasure to be here with you tonight to share just a couple of these quick updates we're going to start off with the first update is around the small learning cohorts or the pods that we talked about at our last board meeting I'm proud to say that we've already begun doing that work on our campuses as you may recall uh that was going to begin the week we got back from spring break which was last week uh just like with Athletics though it is a process as you know right now we're about 4,500 athletes strong on our campuses plus what we have with GAA but didn't start like that week one and week two it gradually grew we're expecting the same with our cohorts so I'm going to share a little bit about some of the numbers and where we're at right now and what those offerings look like and then I'm going to finish tonight with a brief update on graduation and what that looks like uh in terms of the planning that's taking place just so you are all aware and also our community is aware of what what um our Ed division is talking about in terms of th those plans with the small learning cohorts and pods you have before you a document I want to reference this because it's a little bit easier to see so if you pull out it's a single page document and you'll see student cohort parameters I'm going to spend a little time just going over a few key um parameters that I want to make sure you are aware of as I talk about what we have been doing on our campus when I spoke to you last month uh that was one of the things that we were going to be developing because we were exploring at that time what it might look like since then we have developed pretty specific parameters and expectations around these small cohorts what they look like how they're going to operate we've done this in partnership with our teachers our opening school or teacher input group we've also done this with our administrators in in their oversight in terms of what this is going to look like as it rolls out uh real specifically if you look at the next slide I'm want to talk about a few different things in terms of the cohorts they are on Tuesdays through can you define cohort yeah it's a small group uh well I'm I am going to talk about that it's a small group right now it's a 15 to1 ratio so uh we're not talking about a full class or or or something of that nature it's a small group of of students who are coming back to do various tasks and I'm going to explain what some of those tasks might look like as they come back uh so it's not necessarily uh someone's third period English class because we can't bring back all the students so it's a small identified group and I'm going to talk specifically about the parameters that we've set in terms of how sites are selecting the students who get to experience uh coming back to the campus because of the need so right now our small cohorts take place on Tuesday through Fridays as a reminder with our current schedule Mondays is a complete synchronous school day where they're in class from 8: in the morning till uh 2:30ish in the afternoon so we don't have the cohorts coming on Mondays it's a Tuesday through Friday experience we have capped our Junior highs and our senior highs because of the we want to make sure that we're also being compliant at the physical distancing and giving them some flexibility and creativity to be out so they're not all necessarily in a classroom as you'll see in a moment our Junior highs have a cap of 250 and our senior highs because they're larger have a cap of 350 the criteria that has been established and again this was based on need we established that we wanted to Target students and prioritize students who had three or more FS we wanted to prioritize students who are in our ELD or English language development programs one two or three we also wanted to look at students who have an IEP or a 504 however we also gave the site some discretion because we recognize that they've been having lots of conversations they've been doing Outreach efforts and they know their students and there may be students who don't necessarily meet this criteria but have a unique need where it's appropriate for them to be given that opportunity to come to the campus and receive these supports so that's where that fourth category is important as the sites have been working with families and students who have identified uh those kinds of needs also when we talk about that site discretion that takes into consideration the mental health right there may be some students who are actually doing okay academically but they are struggling with their mental health it has been hard being at home and they need to be on a campus that's where that discretion would come into play and then again that 15 to1 ratio is what we've been looking at with teacher or classified staff to uh student in terms of ratio also the one thing that we wanted to stress with our schools is that this is a voluntary process we did not want students to feel like they were required to come to campus if they were asked or invited to uh this is something that they can choose to do that was important because what we didn't want as an example is for let's say a teacher who's preparing students for an AP exam to tell their students you must come to campus for the study session we we we didn't want to require students to do that now of course it doesn't mean that that couldn't be an option but it can't be something that is required it's something that would be voluntary where students aren't penalized if they choose not to come to the campus also the safety protocols that we've had in place for the return to school were still in place so students are still being screened they're still going through the protocols we still have the campus isolated with the stickers on the ground so we know how to separate students keep them physically distan they're coming to school with their masks uh all those parameters are still being followed and adhere to and then of course the last thing that we I want to stress with the with the parameters of the cohorts is the way the sites are determining the list of students who are being given this invitation the sites are the ones contacting the students the sites are the the ones who are building that systemic approach and they are the ones who are taking attendance each and every day so we're tracking actually who is coming to campus and that's how I know how many students participated that first week that we did the cohorts and then of course the district is also collecting that data as a whole as part of the weekly logs that we're expected to do um can I ask a question you a question yes you're saying the no site discretion on identified mental health needs but the in other words what about when a parent call up and wants in other words they're not identified by the counselor that you know nobody knows about it because you're saying they have to be invited but if a parent calls up and says my kid needs that's something allowed that's something the site's take into consideration yes uh we have students who have been invited because of conversations the sites have had with parents so that is possible yes what we what we couldn't have happen is open the floodgates where all students can just choose to come back we may not have all the Staffing there the parent says my kid needs to come back and I mean but he hasn't been called or invited but the parent calls up then we cannot tell that parent no if they feel their child needs it right and those are the conversations the sites are having with the families so if a family has called that's a conversation and I know I've spoken to some families and have connected them to their site principal who' have had those conversations to connect them to one of the small cohorts so yes all right if you look at the next slide I'm going to talk a little bit about some of the course offerings and these are just examples of what our sites are doing to support students so for that first week of our small learning course we had 970 students districtwide um brought to our campus is specifically for the cohor these do not include the athletes or the vapa students who are coming after school after 3:00 these are for just the cohorts in the in the the pods um just so you know the first week last week there were four schools that hadn't yet begun uh the the process they are beginning this week and next week so those schools Dale Junior High Lera High School Walker Junior High and Oxford Academy this week Lera began I believe Dale has also begun I know Walker did begin Oxford is beginning next week part of that reason is there there was setup and an Outreach and work being done to connect to the pods connect to the staff identify what courses you were going to offer because it's not necessarily connected to a class for example we do have study halls as an option so some kids are coming to campus just to study in a place where they're with other kids and they have a staff member there to assist we have small group counseling we may have kids who want to be in circles and who are just given us space to talk with other students uh as as as to how they're feeling and processing what they've experienced this past year we've done Fitness activities as you'll see in some of the pictures that I'm going to show where kids are engaging with one another playing various physical activities that are not necessarily Athletics or sports like the football team is doing or the soccer team is doing and then of course we have the traditional academic support where students are getting the academic help they need if they're struggling in one of their classes and then we have some of the more um not necessarily connected to content classes but we've had for example you've seen this first picture to the left Miss Harps who's an outstanding teacher at Lexington she brought kids back and began doing cooking where in this picture they're cooking pizza right right so some of those activities that may be connected to the class it may be an opportunity for kids just to engage with one another and be on campus doing something different than they've done these last several months we have yoga and mindfulness activities taking place on campus we have thematic cohorts that's where at some of the sites they have students in kind of stations where for the because it's from 1: to 3:00 but for maybe the first 45 minutes they're in one group doing one of these kinds of activities and then they rotate to another activity so they're getting to experience different kinds of things on their campus again not all connected to the academic content some of it is just for that release for them to get out and be kids and do other activities and then we have arts and crafts those kinds of activities also happening so a variety of opportunities for kids to connect with one another to connect with adults and to engage back on campus in schools you can see the other slide with some just additional pictures uh the picture on the top left is at Walker Junior High where student is playing uh competing with another kid in kind of a small-sized little tennis court on the quad you have students working on computers doing the work that they were getting the help with you have yoga as you can see kids playing volleyball pingpong just a number of opportunities that are that we've been able to give to our students uh as we began last week so we'll give you updates as it goes on as as we collect more data on the numbers we anticipate this continuing to rise in terms of the number of students who are participating and getting these experien and remember some of these pods they're not necessarily Tuesday Wednesday Thursday and Friday you may have some pods that are only on Tuesday and Thursday some that may be Tuesday Wednesday some that may be Wednesday Thursday Friday so they vary based on teacher availability staff availability and and what the the pods are it may also be that I'm a student who takes advantage on Tuesday and Thursday but the teacher then has another group coming in on Wednesday and Friday so more kids get to experience because we have that 15 to1 ratio so there's a variety of ways that it's being rolled out across our campuses and that's part of that system mic approach that our sites are taking to ensure more kids get that opportunity and that it's done in a way that we can track and monitor what is happening on our campus that was a quick update on the school small cohorts and pods obviously we're only week in so I will have more data more information to share as it's being built but I'm really excited about the work that has been done I will tell you yesterday we had our assistant principal meeting and they were really really excited about the work that's being done with these cohorts matter of fact Mr josi made an effort to unmute during the meeting and say how much he loved the pods and that it has been such a game changer for the students at Lexington in terms of what they're experiencing on campus and the kids just love it and the staff who are working with the kids are also just enamored by The Experience so and that's just after week one right so it's it's going to continue to grow as word gets out and as staff gets to see the the impact it's making and having on our students okay second update I want to share with you is graduation so I'm really excited to share that with graduation as I had mentioned at the last board meeting we are planning an inperson graduation at both Glover and handle stadiums um it's going to resemble what the regular graduation would look like with obviously some minor tweaks and adjustments to still keep compliant with CDC and local health agency expectations but in terms of the student experience it's going to look very and feel very similar um there's some logistical aspects I will cover in this but I'm not going to cover all as you know Joe Sal Dr eagin Vidal Valdez are working closely with all of our High School site administrators to plan all the bells and whistles and Dot all the eyes cross the teas in terms of what this is going to look like with graduation you can see before you the tentative schedule and this is what we're going to communicate with all of our stakeholders I believe tomorrow uh this is going to go out we want to share it with you first uh so the team has been working to schedule this uh this schedule to meet the needs of our families so as you'll see Friday May 21st this is when we will have the graduations for CVA Cambridge Virtual Academy and hope school you'll notice because of the size of their senior class it's not as large as a catella high school or Anaheim High School senior class it is going to be at the Kennedy Performing Art Center it didn't make sense to have their graduation at a stadium when CVA is graduating I think a little over a dozen seniors and Hope usually has I think 40 50 students so we want to give them the more intimate while still being able to maintain social distance and the compliance guidelines at a beautiful venue which is the Kennedy Performing Art Center so that's why you're going to see it there on the Friday the 21st at 1:00 for CVA and 4:00 for Hope on Tuesday May 25th as a reminder with the and I think tonight before you is the amended student calendar with the negotiations that we had with ask our teacher Union as you may recall we had those two floating professional development days one was normally set for October and one is normally in January and we had negotiated with him that those were going to become flex days dependent upon if and when we came back because the decision was made to remain virtual those two days are being linked to the end of the school year so school now will end on May 25th that will be the last student day then on the 26th and 27th those are the quote PD days but I'm not going to I'm saying PD days because that's what they were right but those are the two flex days that have now been built on the end of the school year the reason why that's important is we're going to need to obviously staff our graduation events and we're going need to have staff back so on those days all staff are coming back to begin uh to help support uh the graduation ceremonies plus the textbook and Tech collection process that are going to have to happen at schools or the instrument ction that has to happen at schools so that's why those days are going to be important that we don't have kind of school happening so we can support those events um with our students okay so on the 25th which is the Tuesday that is the last day of school so that's why you see the ceremonies uh on that day starting at 4:00 p.m.

call the meeting to order mr um rolly can you do that um roll call please sure mr elliot michael have to be close you don't have to push it just have it close there you go okay uh board member bender board member blasting game present i'm present uh board member so here president and board member uh okpara present all right all five are here mr bender will you please lead us in the pledge of allegiance thank you so much at this time we would like to to pause in a moment of silence to remember the following retired awsd family member no longer with us retired apple valley unified school district family member freddie police thank you very much for public comments we have two public comments one of them will hold off just in case she has extra time to give to the first one mr chris watkins so thank you madam chair uh members of the board and uh this is nelson and cabinet administrative cabinet um [Music] okay i you'll be able to hear me i don't know if okay all right so uh on behalf of avoda i came here today just to give you some information for you to have some additional consideration based upon what our reopeners were and so over the years i've conducted an extensive study of a retirement benefit and i so i went through and and went through a lot of school districts probably about 85 to 90 school districts uh over these years and i initially i started my study with san bernardino county and to say hey where do we line up as us compared to our neighbors compared to like districts and so on and so i conducted a study of san bernardino county and out of those counties 25 out of 33 or excuse me out of those districts 25 out of 33 have a retirement benefit in place for their teacher body um and then so what i did is i shared with you some of these districts that do not have that and you'll see baker school district mount baldy needles helendale lucerne valley oral grant and snow line i also attached the enrollments of some of those districts and i think we could probably all agree that several of those are not like districts just based upon enrollment that uh source that i used was eddata.org and so the total of all those school districts is 15 000 and based on 15 287 and apple valley has uh 14 7 of a disc of our enrollment and so if you look at that if you take those districts out and just say what do we compare to 92.6 of san bernardino county districts has a retirement benefit in place for its teachers we currently do not and have not and we've made this argument before and uh it has said or what has been out there is we cannot afford it and so i said well okay let's extend this search and so we extended the search into orange county and if you look at 27 out of 28 school districts in orange county have this benefit 21 out of 23 in riverside county have this benefit and so then i thought all right per per pupil mix i find it hard to believe that we have less pursuit and ada of let's say saddleback or irvine or tustin or newport beach or huntington beach but yet they have found a way to afford and see the value in this for their member for their teachers okay so if you add this raw number up all three counties and then what i also did is took lancaster palmdale and antelope valley school districts because those are like districts even though they're la county uh and that raw number is 87.3 percent of southern california which puts us in this bottom 10th percentile if you pull those districts out that i pulled out in the san bernardino county baker mount baldy etc 93.8 percent of southern california not adding los angeles unified which we all know has this 93.8 percent and so then we have to ask the question is this an affordability issue or is this a philosophical issue so the philosophy then would be is to explain why it cannot be done or should not be done because the data shows that it's being done and it's not just being done but it's the industry norm and so without this benefit we then have to take a look and think how are we marginalizing our competitiveness in the market share because i would argue we certainly are and i think business practices would agree with that the second page is a retirement healthcare expense analysis basically what i did and these are some hypotheticals but i would argue that they're very close hypotheticals we have had discussions with multiple people in our organization that have said they will stay they have stayed additional years because there is nothing in place from a retirement health care benefit and so they've stayed longer and if you look at that the additional person making about 111k 1000 per year in those latter years it's going to be plus or minus a little bit so there's there they're on the system for an additional 333 thousand dollars the replacement employee our interns are making about 49 and change 49 000 and change but what i did is said we're not gonna we're not going to use that as a number we're going to bump that number up to 53 in the first year 56 in the second 60 in the third just based upon if that person stays to what they could have replaced with there's a hundred and sixty four thousand dollar savings our annual health and welfare costs the average employee exercise is probably about five years of coverage you know people are going to be going out at that 60-ish number plus or minus a couple years okay employees and spouse coverage for cobra you have those rates there if you look at 15 000 times five years that's 75 000 five sixty times five is thirty seven eighty that's that's the cobra plus one or the single rate the total savings the total savings is eighty nine thousand the total savings for a single employee is 126.

number five conference with labor negotiator agency negotiator destin conrad apple valley unified teachers association number six conference with labor negotiator dustin conrad employee organization california school employees association number seven conference with labor negotiator agency negotiator trine nelson employee organization unrepresented and then finally number eight superintendent evaluation so with that i asked for a motion to go into slow session so move second that make a motion that we move into closed session all in favor all right any opposed thank you thanks maisel thanks aaron foreign you so call the meeting to order um and as um we did before the the closed session we did amend the agenda to move items um c2 and c3 to um prior to closed session so we're moving on to c4 correct so will the clark please read out any action taken in closed session yeah just give me a sec here can we turn a little louder we can hear here we didn't hear your mic i'll speak loud i just gotta give them an order here okay uh during closed session um with conference with uh labor negotiator on a motion by oak parra a second by blessing game the board of trustees approved the following uh approved to the apoval united teachers association's memorandum of understanding regarding reopening seven through twelve schools during coven 19 and it was on a five it's a zero vote you know for approval on b5 again on a motion by oak para in a second by a bender the board of trustees approved the following approved to accept the current pars supplementary retirement program for the certificated employees who have submitted their resignations and parse paperwork on a five to zero vote for approval b6 conference would look labor negotiator on a motion by oak para a second by so the board of trustees approved the following approve the memorandum of understanding with the california school employees association chapter 828 dated march 11 2021 regarding the pars supplemental retirement plan for the 2021 school year on a five to zero vote for approval and finally b6 conference labor negotiator on a motion by oak okara second by so the board of trustees approved the following approve the memorandum of understanding with the california school employees association csea chapter 828 dated february 21st 23rd excuse me 2021 regarding coven 19 safety plan on a vote 5-0 for approval and that madam chair will be the thank you reporter thank you very much the board may approve the agenda as is or add and or pull items from the consent i agenda for discussion and or action we need to adopt the agenda as is i need emotion all in favor all right any opposed we have a presentation by mr schlosser yes thank you and um i'll go ahead and see if i can share a screen here it looks like i've um yeah give me just a moment to grab that screen up there there it is mr schlosser is going to have to stay at the um dice because of the streaming so that people that are watching live can hear he won't be walking around like we're used to well he can't help himself he's getting up no i think he's happy he's gonna come out he's gonna go back here [Music] okay sound good yes that's good okay excellent you have this presentation in front of you it's a brief set of slides that i prepared to make sure that we were tracking together development of the ethnic studies um sort of it looks like this one okay the most recent updates at the state of california from the state board and so um to give a little background and take a look first just a reminder of the demographics of our town versus the demographics of our district and so um this is straight from the california department of education most recent data that we reported as well as from the town of apple valley and what they have on their website regarding their most recent demographic study and so the you'll notice there is some discrepancy our students are not exactly the same in demographic makeup as our town residents that's just a note to just just note the difference that we are a town whose demographic demo demography does not particularly exactly um track uh partially because we have a large retirement community and there's some other reasons for that but that seems to be part of the difference notably the discrepancy in white and hispanic town residents versus the students the background of the ethnic studies curriculum is this in 2016 there was legislation that called for the development of a framework over four drafts and lots of public comment there were versions presented every version a little different some had lots of different groups the most recent version and i pulled this directly from the framework essentially this model curriculum focuses on four ethnic groups in in its in its most recent form this one that was approved as a guidance document for high schools and i'll let you kind of take a look at that so that this has been a five-year process with thousands of public comments to get to this point the general principles in the development of the course this was in the law as they were to design a course were these it had to be accurate and research based it had to adhere to what we've also have adopted as a district which is the shifts in the whole history social science framework and really those shifts have to do with using evidence to make claims to do inquiry based discussions and analysis of historical events and and the rest there again alignment with the common core state standards and the various other standards related to text and of particular interest probably to this board is the promoting civic engagement the current state where we are now the the board the state board of education adopted not a course but a guidance document for high schools now the curriculum is framework is supposed to be k-12 what was adopted and agreed to however is for high schools and in that guidance document is included sample courses already approved by the university of california and offered in various schools across the state for example there's a course at um a high school up north it's a year-long actually an english language arts course that is an ethnic studies course it counsels in that district it counts for students in there as a language arts one of their four required language arts courses for the university and for graduation other course samples include a year-long social science elective a ucg elective course and then another sample course in the document is a semester social science elective remember we have social science courses that are electives in our system too for example economics is a social science elective these would be additional courses that would be in addition to not in replacement of world history u.s history and u.s government just a reminder there are the 16 courses required for the a3 completion and most students already satisfy the g we don't we are not in need of ge courses students don't typically need one they only need one they get several so the other thing to remember is at this moment this is a guidance document it is not a mandated course for graduation at this time so some considerations for us and actually these are considerations called out in the state guidance document one they say consider your local context we'll look we'll look at that a moment and look at the language they use to ask us to do this work gather community input gather student input surveys and it's a reminder also there is pending legislation that could make this a mandate it could be a required course for graduation it is not now but there is a current bill pending but we of course there's always lots of ideas we don't know which of them becomes law here's what the board said about this acknowledging that it's not a mandate it's intended to supply local school districts with the background ideas and examples to begin local discussions on expanding these offerings here's what we've already done that you've already been privy to the diversify our narrative group the students who came virtually and had comments read um by kylie at a board meeting oh six months ago that group has been heavily engaged in our work as we've been adopting texts in fact they were consultants in the adoption of our most recent language arts curriculum and we're meeting with them to finalize some supplemental novels that are going to do exactly what both this framework call for but also what they have asked for which is representation in the literature that's read in schools so we're going to be focused first on 9th and 10th grade but they're also we're going to expand the offerings 7 12.

a revised school structure would enable us to create space at the elementary schools by transforming the elementary schools into a k to four grade structure the fifth grade would move to hammer schold making that a grade 5 6 structure at churchill we would move the 7th grade up and that would be a 3 grade level school with 7 8 and 9 and the high school would remain at a 10 12 configuration how would that look this is a architect's rendering of the addition of 32 temporary classroom units at churchill junior high school that would be behind the north annex configured in such a way that it provides direct access to and from the north annex and if we uh drill down into what those temporary classroom units and to the configuration of those here we can see that those units would be configured in such a way that we would have an entire interior corridor providing access by students and staff on the interior of a building there would be no travel outside the building except for those instances where students and staff travel from the tcus into the main building and vice versa in order to address the security aspects of that certainly we would be adding security and reallocating security personnel to those locations to help ensure uh the safety of our students and staff these units are also self-contained in that they provide for restroom facilities right within the units so at the lower part of that upside down you configuration are boys and girls restrooms on either leg and to address what they might look like these are some examples of today's modern tcus you can see that they're indistinguishable from what would be in a brand new building so as we go back to the issues and the considerations we addressed through this plan the availability of classrooms addressed the special needs requirements art and music we address school security we limit impact to neighborhood traffic we minimize the fiscal impact where we would be uh focusing our work at one location and not affecting multiple elementary schools this is adorable and lasting solution and with regard to those other two items in terms of the expansion to existing elementary schools and the limitations to the site configurations at those schools those issues go away so what would need to occur during the month of april and perhaps into may we would need plan approval from the board in the period of july through september applications would need to be submitted to the department of education for temporary classroom units concurrently from july and then into december and these again are rough estimates of timelines we would have to prepare tcu specifications and award contract by june of 2022 the goal is to have the tcus installed at churchill and by september of 2022 the tcus would be occupied and the revised grade configuration would be in place and that concludes the presentation on building our success dr valeski you're muted doctor sorry so president thank you mr giuliani president becker and i apologize i've probably been one of the people that's watched and smiled every time somebody's muted themselves and said oops i'm muted so i i'm doing it too um so did you want to open up for any questions or were there questions from the board took the words right out of my mouth um is there anybody who has any questions or comments i i actually had um a question uh just a clarification going back to um what you said at the very beginning of the presentation bernie um when you talked about a one-time offset to bridge the gap for funds um that resulted when the state cut our budget in june i think it was after it had been approved or made it actually uh the budget was uh finalized in may and then the state uh provided us with additional information i believe it was in july so just trying to do the numbers because i think that um it you were right when you said that people are probably curious so if there was almost an additional or an increase of 5 million that 5 million really isn't an additional 5 million dollars in funds because of that chart you laid out which included the offset that we needed to make up the gap last year that that was a one-time offset so going forward any other budget could not include those funds as revenue and also the other items you listed that were all going up and i think that brought us to 5.4 if i'm going remembering by your slide 5.94 million nearly 6 million dollars right so i just i just wanted to make sure that that was clear and able to be understood user-friendly if you will sometimes we work so closely with these things we might use terminology that isn't as familiar to everyone but i think that uh the point bernie again um is that it was not really a five million dollar increase if you will right um i mean we can look at this in a couple of ways and you know if we look at it from the point of uh originally starting out with a state aid level of uh 22.2 million dollars for the current year we were cut at roughly 1.6 million dollars 1.7 million somewhere in there after the budget was struck that that differential was made up by those one-time revenue sources the savings from custodial transportation the um the um retained earnings from our enterprise operations uh so either way that we look at where we are those funds are accounted for we did not have um you know additional funds that that would have um allowed us to do anything but balance the budget um had we not received the increase in state aid we'd actually be looking at making substantive reductions in the budget and for that kind of differential we'd be looking at staff there's no question about it and the second item uh that you mentioned the what we were able to pull out of the enterprise fund primarily for jm pack rentals uh other facility rentals fields our other our gyms our indoor gyms etc that that are basically every building is used um seven days a week um would could you speak for a minute about the impact that the pandemic has had on that revenue absolutely so uh whether it's the community programs enterprise or facility use and the major part of our revenue and facility use comes from the performing arts center at hammerschool middle school during the period of pandemic those functions for community programs has have been extremely limited in that the only services that could be provided are virtual services um and with regard to facilities use that has been completely non-existent so during uh this current school year we've actually and part of last year we have been functioning uh by essentially dipping into uh those reserves to keep those operations going as much as possible uh paying for um the cost of those operations even though the operations were not fully uh in place and um because we were not generating revenues we've essentially almost exhausted the availability of the reserve so we're going to have to take some time moving forward to rebuild thank you thank you anyone else any comments questions i'm not seeing anybody's hand oh i see a hand uh jeff then leewoo um bernie bernie or victor talk to me uh from the parents perspective of how this transition would would be for uh for a student say in third or fourth grade i say third grade for that matter so with this change in this time frame happened to the to the point where happened right away is there a transitionary phase that they'll go through is there a grandfathering of sorts or would simply fifth grade no longer be uh in in the future for that third or fourth grader at the elementary school um that they go to currently yeah um go bernie let me go and i'll let you follow up um mr winston you know what we would do is we would take a look at our capacity at that time we would want to make this a soft approach in terms of transition of grades and by doing that if we had the availability and parents were you know felt passionate about maintaining that fifth grade presence at an elementary school we were able to do that that's something we would certainly consider there may be parents who want to have their children make the transition uh if the board approved this plan to go on up to hammershould but i believe we have the ability uh since we're talking about um you know a year from now more than we're september of 22 uh so we've got about 14 15 months here of real real planning uh but at that time we would have the availability to to do a softer rollout i believe did you want to follow on that no not at this time okay all right and then and just a follow-up to that then uh and i'm sure this has been considered what what have you found out either data driven uh or independently on um you know so lack of a better word psychological impact uh now the new combination of of ages is there perhaps a benefit buried in here that makes more sense from element uh the elementary being reduced down to the fourth grade i mean what are your thoughts on that i know it's an intangible but is there anything around that that you could speak to yeah there's there's a lot of science on on a lot of fronts about the groupings of students um there have been uh you know historically a lot of models where were middle school uh was built around a six seven eight grade configuration a lot of districts adopted that model for a number of years uh but there is such a disparity between the the emotional and intellectual growth of a sixth grader versus an eighth grader and so in the same building you have two distinctly human beings i mean they grow so fast over that three year period too so you you see students who are literally you know standing over top of other students in the same same building um but there there is i think there's a benefit to this plan in that one of the things that we've looked at for a number of years is the transition from fifth grade to sixth grade from our elementary schools to hammershaw and there i i've heard from more parents anecdotally about their own experiences their children's experiences in moving to hammershould and what that transition what the difficulty that transition is there there certainly is a greater emphasis at hammershould about independence and responsibility and that's reinforced by the administration there um i think there's by doing the shift and having a five six configuration hammer shoulder i think once again we are able to make a softer transition at that fifth grade year even though it would be at hammershow and have fifth sixth grade i think are more tightly aligned than than potentially six seven are and so because in a lot of character or a lot of districts sixth grade is still considered an elementary grade and not treated as a middle school grade so there's no exact science you can look for research that will support either position but i but i do think in terms of that transition from elementary school to middle school i think this would have um some benefits to our students and to their families did that answer your question it did uh yeah and and i'm curious to see how that unfolds now something the last thing i want to ask about was in the configuration that you would shown where the tcus are going to be placed i do understand their self-contained units but i also see a gap between the u configuration and the main facility which would be housing things like uh lunch gym things like that so on that uh as the premise of this question uh one uh i i imagine what would be the transit what is the physical transition from the building to the main facility and two how do you address the security concerns of the position of that unit or the u unit i'll just call it as one unit uh where it is laid out based on how churchill is configured uh leading out to i forget the name was that root street or whatever whatever street that is behind uh yes so the the perimeter of that um that structure would be secured by security fencing so that that that is an imperative that has to be contained uh it would not be free standing on the middle of the field but uh right now the plan would be not to attach physically attach the structure to a building just to have sidewalks out of those those exits from the back of churchill on the the back side of the north side not not to bring it up and attach it to the building bernie i don't know the exacts on this but i assume there's going to be a variety of fire code issues and fire marshal approvals to do this and one of the things that um that has a direct impact in terms of uh the separation uh between the two um the the main facility and the tcus is the fact that there is a fire access road that runs behind the school and that has to be maintained so we realized this is this is a this is not a perm i want to emphasize this is not a permanent solution this is a semi-permanent but durable solution and i want to be completely candid with the community that temporary classrooms uh really start the planning for some kind of a permanent structure to replace them and but that that be that allows us the time to thoughtfully plan and begin to think about how we're going to finance such an endeavor [Music] but but it does immediately address our capacity issues in our elementary schools and as mr giuliana stated it addressed all of the elements that he put forth in that slide presentation uh by by freeing up space uh at the elementary level and building this out at um at church hall jeff what you good okay uh i have uh lee woo and then heather so bernie uh thank you very much for the beautiful uh presentation when the community uh understands that this claim will temporarily answer our the classroom and teaching space demand but if possible can you talk about the financial impact to the community or if this is too early for you to answer this question you know you don't have to but at the end of the day the community will say hey how can those guys get the money to put those tcus in place so i understand that and i i don't i right now i'm working off of estimates and i don't like putting estimates out i'm hoping that by the next board meeting i may be able to address that more solidly so if you can hold off until the next board meeting i'll be happy to bring that up at that time yeah i'm very happy to hold off thank you thank you heather well thank you for the presentation it clarifies a lot of reasons why we need to make these changes obviously for numbers and to keep our class sizes at the level that we expect which is just better for instruction and better for our students so that's fantastic i do like the placement of the tcus i was looking at them as mr winston was talking and i just i think that the use structure is such a wise idea because i just picture that it's better for security than if we had a longer structure or children entering and exiting from more places and there seems to just be one point of egress and from a safety standpoint that seems to be a much better option um i wanted to ask though about hammershaw dr goleski if we're moving the fifth graders up to hammershould will they have the opportunity to have the wider range of electives that were offered at hammershowed previously to the sixth and seventh grader yeah sixth and seventh graders um because there are a lot more electives and the cycle classes that the students there have always been able to have or will they still be just keeping with the previous fifth grade curriculum i think we have the opportunity to re-envision what fifth grade looks like and i'm going to ask dr bolli to weigh in here too because um you know it's it's not about the grade it's about the opportunity this presents for us to give our students a better experience and so while while the primary focus has been and and the driver has been actual classroom capacity the the real planning over this last year has been to refine this and say okay if we're going to do this we know we need to do this there this is this is ultimately not going to be under our control we're going to outgrow our buildings how can we make that experience for every single student that we have the ability to touch better than it is right so dr bully do you want to weigh in yeah certainly so i agree with what you said and um i think it's exciting it's a great opportunity if we do move forward in this direction to reimagine what our fifth grade uh students experiences um considering keeping the house model for them and offering you know like you said mr squash the the cycle opportunities the elective opportunities and really building out um you know a very solid and cohesive educational program for them in that state-of-the-art facility you know what's what's interesting i just i just thought of this a couple of years ago as we opened school we had a um a significant event at frost elementary school that caused us to close the school the very first day and we all of the bathroom facilities were unable to be used we we got all of the students on buses we took them to hammershould and they got to spend the rest of the day at hammershow they were in the jm pack and i remember escorting children especially the male children to the all the male children to the to the restroom and overseeing that activity so that was that was pretty interesting conversation and i can't tell you the number of fifth graders from frost who would look around the building and go i can't wait to be here so you know at fifth grade they were they were emotionally and socially and intellectually ready to go up to that building to exert their independence and and it was fun to watch there they some of them had probably been in with the older siblings from their family but being in there by themselves now that this being the school they were occupying for that day it was like some of them were like yeah if i had the choice i would just stay right here so it was kind of interesting thank you i i just i like the idea i'm always in favor of more opportunities and more electives for our students so i do think it's exciting to be able to offer them possibly the number of cycle classes and electives that we've been able to offer the students at hammershould in the past i know as a parent my own students that went through hammer shoulder what they came away from was the cycle classes made them aware of things that they had talents for or things they enjoyed that they had had no idea about and both of them said they wish they had known that earlier that they would have done more of that so it's definitely a plus for them and thank you so much thank you heather um lori had a question yeah i just had a quick logistical question for the tcus so i love that everything is self-contained and the pictures certainly look nicer than the trailers that i remember my only question is will there be differences in the passing time like one of the problems that we had with churchill was the ping pong kids that went from one end to this school to the other so i get that everything is self-contained but in terms of going for lunch or for gym or for um you know any any reason they go into the building how will it impact the kids in terms of how much longer it will take them to get into the building do we have to revamp just that grades passing times or no misses this is this is part of a very stage we'll have we'll be involving um you know mr hanus and his administrative team uh to really look at this and and see what uh not only that issue the issues you you raise but any other logistical issues that we would need and of course with the addition of this kind of a grade structure we would have to have appropriate administrative support and grade level support uh in that complex as well um but those those are those are achievable uh so we will have to look at the structure how it supports those students uh and how we can build efficiencies and providing passing time and lunch all those things how how can we do that those questions we don't have all the answers to yet but they're they're certainly achievable thanks laurie is there anybody else whose hand who wants a comment question that i'm not saying okay um excellent presentation thank you very much dr velesky um when can the community uh expect updates from you and embellish uh build further on the details over the next school year are you going to plan maybe some town halls yes so we have as you can imagine we have a lot more work to do once the board gives us the approval to move forward with this with the tcus so we are we are hopeful that the circumstances will accommodate face-to-face presentations or group presentations at one of our facilities with maybe a live stream component so that parents who are unable to attend or don't feel comfortable attending uh can still hear what what's happening but i envision uh providing a series of many state of the district addresses the one i referred to that i typically would do in may and having a series of those over next school year beginning in september and going you know pretty aggressively through the year the school year uh to keep the community informed about what we're doing um what it's going to look like especially for those families who have students who will be impacted um and then of course keeping them abreast of the actual activity of of actually getting tcu set up on site and and timing and things like that so you know people will see activity so staying ahead of that and keeping people informed in in the same transparent way we've been through the covid crisis you know we've we've tried very hard to not not hide behind anything and be transparent about things that are affecting us in the community so we would handle this the same way and of course the key phrase there is you know what the climate allows in terms of in-person gatherings for the fall but it would be nice to think if we were able and we don't know obviously but if we were able to have any kind of a traditional in-person back-to-school night in september and october it might be a nice thing to have a table set up with um renditions of the slide presentation we just saw and somebody from the administration there um because it's it's kind of bringing it to where the parents will be anyway so allowing a good forum you know again if if we are able to have the uh in person back to school nights yes i agree okay um seeing no other barber is that a shadow or your hand or a halo a halo okay okay okay all right thank you again this brings us now to the good of the cause of the public members of the public may provide comments at this meeting through zoom by entering the url meeting id and password that you see before you on the screen in order to be recognized use the chat feature select the zoom meeting host then enter and send your name to the host you will be recognized to speak when your name is called and individuals will be invited to speak in the order in which we have received your request the board of education recognizes the value of public comment on educational issues and the importance of allowing members of the public to express themselves on school matters participants will be limited to three minutes duration is there anyone wishing to address the board tonight bernie there is no one in the queue okay seeing no one in the queue uh i close the public portion okay uh tonight's agenda there's one item on the board of education uh agenda can i please have a motion for that item mrs becker i'm sorry there are um three items oh yeah sorry one two three not looking at my notes need to wear my glasses more frequently on on their items one two and three may i please have a motion i'd like to combine items one two and three okay i need to do that again with my glasses on please who still moved jeff and libra second thank you is there any discussion all those in favor all right opposed stain motion carries under community programs can i please have a motion to combine items one through four second by jeff is there any discussion all those in favor pose motion carries curriculum and instruction can i please have a motion for items one through three move by lori ii by lee woo is there any discussion uh yeah okay so a lot of discussion i saw uh mark sismar susanna chu and barbara uh so we'll start with uh questions from those three mark suzanna barbara quick question on the curriculum minutes there was five courses new courses that were proposed and i see four on the agenda tonight was the fifth removed for for right now mr sismar yes there were concerns about yes thank you uh susanna and then barbara um yes so i missed the curriculum committee it's uh always a great discussion to hear you know more detail about the programs being offered so i was um the leadership program was kind of written up differently it was attached you know not with the write up so of of what type of course is it going to be so is it an elective full year part year so i just wanted to understand that one a little more yeah it will be an elective course um this was brought to the committee by dr vanilla building leaders for life is the name of the the course and we were just getting approval at the last meeting for the concept of the course the course still has to be built out it's grant funded but the course is a high school leadership class and um you know once that grant is approved he's going to go forth and form a little committee and have the actual curriculum written okay so so it's proposed to be a full year class or or not or we don't know yet i believe it'll be a full year class all right yes it looks great yeah i was just curious what was planned for it looks great thank you barbara that was my question i i thought it was a great class and i just wanted to hear more about it thank you jeff i believe i saw your hand up no is that ahead uh mr you hit it that was my question and uh there's a good one so thank you were there any other questions discussion okay this is a roll call vote with the secretary please call the roll mr carangelo yes mrs chu yes mr sismar yes mrs gwas yes mr hong yes mrs lax yeah mrs reese yes mr winston yes president becker yes motion carries on our facilities agenda there are two items can i please have a motion for items one and two is there any discussion uh susanna what unmute um uh yeah i just had a question about um it didn't explain in the addendum it's a increase of of the three custodians and i was just curious if that was related to additional cleaning protocols for covid or for some other reason uh it's to supplement where we're unable to fill positions okay thank you was there anyone else okay um all those in favor opposed abstain motion carries i'd like to combine items 1-13 on the financial services agenda but is there any item that anyone would like separated out seeing none i'd like to have a motion for items 1-13 on the financial services agenda so move jeff moved by jeff second second by mark ii is there any discussion okay this is a roll call vote will the secretary please call the role mr carangelo yes mrs chu yes mr sismar yes mrs guass yes mr hong yes this is lex mrs reese yes mr winston yes president becker yes motion carries moving on to our human resources agenda can i please have a motion for item one move by laurie second by mark ii is there any discussion will the secretary please call the role mr carangelo yes this is true yes sismar yes mrs gwas yes mr hong yes this is lax yeah mrs reese yes mr winston yes president becker yes motion carries we have one item under staff development can i please have a motion for that item move by laurie second life mark ii is there any discussion all those in favor aye opposed obscene motion carries we have one item on our student services agenda can i please have a motion from that item ah move by lee will second by laurie is there any discussion will the secretary please call the role mr carangelo yes this is true yes mr sismar yes this is guass yes mr hong yes mrs lex mrs reese yes mr winston yes president becker yes motion carries moving on to our committee reports information items and for the good of the cause for the board uh lou our student rep is not with us tonight okay um still recovering from spring break i guess okay uh committee items information items are the good of the cause of the board anybody have anything i see lee wu's hand so on march 24 uh the curricular committee had a great meeting you know five courses were proposed and four of five were approved and those four courses was approved by the board tonight another course i will have uh the further discuss him and then present to the board so i want to thank dr body and her team is very wonderful discussions and that those new courses will provide our students a lot of opportunity to prohibit propel them for the future and i want to thank dr paulie and her team and monday monday this monday three three days ago i went to uh kenneth's arms funeral ken was elected out of education of east uh peace gathway at age of 19 and he served as board member for 11 years it's very unfortunate he passed away at the age of 46.

and i think some of these numbers may have repeated themselves not really sure but i want to make sure before we kind of publish this in finalized form that we have each metric with a different number so we can map it back uh uniquely but uh in in 2.12 uh vi uh you know we reference the national outcomes and developmental data assistance center chart um and and that's great that's a great resource um and and that's uh that's excellent there's not an equivalent one for the blind and vi side and i think we're proposing to use the oregon project uh you know which is useful for certain things but um i'm not sure it exactly maps up uh is there a way i mean i mean do you think there's a way that we could develop our own uh you know set uh of of similar data or make what's similar to the uh national outcomes of developmental data for blind vi or i know that's a large task but you know we have a long time to do it so what are your thoughts there dr ben is already on that kendra has been working with the comparison the 2.11 is an h.i based work that is being sponsored at the national level and then uh dr except i think you're a mute now or you were can you hear me uh dr kendra benedict is working on that and you saw that first outcome measure 2.1 talks about the hi and then as you go down she did a 2.1.2 which is a vi based work she is looking to develop an equivalent to the hi version it does not exist currently um therefore she wanted to use the modeling on a smaller scale and do it as an in-house project to monitor students so kendra is preparing for and developing that right now and working on it [Music] that's excellent kendrick thank you are there are there other comments for dr rex on 2.1 or 2.2 or anything in that second pillar uh pv i noticed with 2.1 there seems to be some struggle struggle with establishing a similar consistent data collection and that's for specifically bvi i know that the oregon project mentioned using that analysis which i think is great as a start but it seems that there are potential concerns about gaps are there is there any research related to maybe lighthouse or the helen kellen center or other blind association or based programs that and what they're using what kind of assessment tools that they take advantage of for language acquisition i'm going to turn that over to kendra because she's she's already kind of begun the work and i think she will do it justice so um yes so in answer to that question like dr rex had already mentioned there isn't an equivalent project to what's happening with deaf hard of hearing now in blind vi with that said i've done some preliminary research for those of you who are newer you might not know that we work very closely with fbc foundation for blind children they are one of our contractors they provide services to students birth to three and preschool age in maricopa county so i've been working on that with them as well because we were we will be responsible ultimately for overseeing their data as well um and since they are one of our contractors there they have confirmed that there is nothing of the equivalent and even the oregon project it's not norm reference it's criterion referenced and so there's just not a lot out there so and there's just such a wide variance of levels of ability in blind vi there are in deaf hard of hearing but not as much as blind vi and you're measuring so much more than just language too um with those kiddos and so i will continue to work with fbc um in coming up with other what with whatever metrics might come available over the course of the next few years um but to my knowledge with the research i've done thus far that's what we've been able to come up with does that answer your question tv yeah that helps honestly i have to admit that i'm a little bit surprised as an adult and working with this population you would think that there would be a lot of tools and resources for assessments and it's typically not language specific it's more related to accessibility accommodations and the like but language itself we just assume by that age they should already have access to language and be progressing what are some of the data or some of the statistics currently with students that are blind in vi where their language acquisition is or the percentage of those who are delayed in language i'm not going to try and fake that i don't have those numbers off the top of my head and again to have to have any numbers that you can then apply to the rest of the population any numbers that are available you've got to look then at the population you're wanting to apply those numbers to and if if what the population was was was normed on and the population you're looking at isn't the same doesn't have the same characteristics the numbers are going to not be of any use to us so again there's to my knowledge there are there is not any norm referenced assessments in blind vi that would allow us to track over time there's plenty of criterion referenced so our blind vi children making progress in comparison to their hearing peers what we would expect physically social emotionally fine motor language cognitively are they reaching those skills so we're monitoring it but it's not based on on um you know in in a comparison necessarily to their peers um to where there there would be a percentage that they're doing x percent above the typical peer there aren't those assessments that are available we use the oregon project we use the communication matrix is another one that that we use um and yeah and certainly if you are familiar with anything else that i'm not send it my way i'm not opposed i love information so um i saw brittany had her camera open did you have a question related hi yes i just i just it's kind of just one of those really small things but i see that all of these are targeted specifically for either blind or deaf where does deafblindness have their outcomes where are they factored into since it's a dual sensory loss instead of either or i love that you asked that question love that you asked that question and i think you're right we did not make a third category for that and i think we should it would be very similar to the tests that we're using with um with with blind vi it depends as you well know there can be such a range in there too we could have kiddos who are whose needs are predominantly deaf and hard of hearing and could maybe very easily fit into that group and then there is a group that who are more similar to blind vi and we they could be in that group so maybe putting those together the blind bi on their own but again within that it's going to be it's going to vary so much but i i appreciate that input and i think we can we can definitely work that into the plan so that we're we're looking at that as well so thank you for that no problem i appreciate you taking my question i just i mean i know that you kind of said like we could incorporate it into both categories depending on their strength of their dual sensory loss but in all due respect it is deafblindness and that is their absolute diagnosis and maybe that's how they want to identify and they don't want to be put in categories that are um making one seem more or less like over the others and i know as a family of that um i wouldn't want my child's disability being um once more or less when as a person she was deaf-blind and i know we're a small percent but i mean i guess i would yeah it's important but i still i think personally too i would just be interested in the exit outcomes and everything for just that small population of people that we service here at asdb go ahead linda yes this is linda i definitely want to vouch with what you just mentioned brittany absolutely we have to be able to recognize deafblind as a population within its own right and the develop that collaboration and the identity within that community it's pivotal versus selecting one or the other i think for example for myself but if we look at someone who has multiple backgrounds they are black deaf if you were to ask them which they identify with we're forcing them to make a choice so we have to respect the intersection within the population we serve the community the minority community are so diverse and they do they come with uh different identities and different backgrounds and so to to label one versus the other we have to recognize all of that in who we are as individuals so i agree with you brittany i think we need to broaden our our labels and i mean if you look at this tucson campus we have deaf-blind students there and how are we tracking their development are they in classes with the blind or with the deaf and so i think it's important to recognize our programs and their post outcomes where will they belong in the end so it's not just the deaf community not in the blind community but they actually have their own deafblind community absolutely and so i i hope we take the time to watch even a 20-minute short film it's called action life or to film that has been nominated for an oscar and it talks specifically to the deaf blinds called life it's a live action film it's called feeling this feeling through excuse me feeling through yes feeling through it's on youtube you can watch it it's just 20 minutes short film it talks about the life of a deafblind individual so i highly encourage everyone to watch that if you haven't had the chance just to give you an idea of what life will look like in the outside world so that's what i would like to speak to thank you dr bennett thank you i just wanted to add um to brittany and and linda i i just thought of one piece of data that we could include in this is we're currently working with some researchers out of primarily gallaudet but a couple of different universities um they are doing a study on pr on pro tactile sign language they've been working with about six or seven of our families since december collecting data on pro on protactile sign language and we could probably incorporate some of that data into this that might be a way to start to capture some of that wonderful absolutely that's amazing it's revolutionary and i think it's a change in the right direction for the deafblind community pro tactile uses the entire body and there's work that's done on the back on their legs and their arms and it's a different way of giving them access to communication and if we start the younger the better right the earlier the better so thank you kendra um kendra this is david um the other question i had uh was about you know in terms of language acquisition you know we've talked you know at length over the years about you know early identification right i mean that's that's a key issue we need to get identified children early so they can acquire language uh early and they don't lose as much time uh you know we don't want to see a child at you know three or four um and having lost all that very important time from the childhood uh and if dr sims is here he would often say uh you know from a medical perspective there are many diagnoses where hearing loss uh you know may manifest itself at two or at three so a child may have hearing uh as an infant and and then lose that hearing uh uh later you know in that two or three uh age um i'm wondering if we can add a metric about you know the age or average age of identification just so that we can keep track of it now that's not always a function of how well asdb is doing i mean those referrals come in from a variety of sources um but i'd like to know you know how how early or how late are we getting to these children and getting them the services um and at least want to have that idea uh so that we can see you know that that may affect some of our outcomes um but we also may be able to work more with the the partners that refer these children to us um so that we can try to do something to to get to those children identify those children sooner and help them acquire language sooner i love that idea we're also we can easily add that um to our database we're right now tracking bilateral versus unilateral um we can easily add um the age of identification we're seeing that as a huge issue right now with covid a lot of we were getting a lot of very late ids and so that could also help us justify um the provision of services beyond three i know dr sims that was something that he was very passionate about providing those those parents supports past three we have done that during covid because we just felt ethically and morally that's what we needed to do and our referral numbers had gone down a bit so we had the time and we've continued to support families past three um who were late identification um the other piece that we're looking at too that we haven't included in the metrics right now but we could um a zip the arizona early intervention program is wanting to make sure as we begin going back into homes starting tomorrow we are allowed on a very limited basis to go back into homes and as we do that there's a phased-in approach they're wanting us to track race and ethnicity to make sure that there's equity across the state so we're going to also be monitoring the delivery of services the frequency of services the method of services in looking at race and ethnicity so if that's something you are interested in we could add that to our metrics as well uh thank you dr bennett yeah certainly the age of that you know is is you know probably the the most important thing we really need to get to these children as well as as we can so that uh we we can help them develop uh language um effectively because that's really going to help them uh on a you know on a lifelong basis that's going to have a long effect and and you're right i know that's one of the reasons why we have the early you know we were reorganized to be and i think that's uh you know that's the reason we did it and i think we're seeing benefits from that uh pv i see you have your hand up yes thank you president nigro i also wanted to add that what you touched on where i was going with with kendra i wanted to add to that as well could we watch our internal data within asdb as regards to bvi services for example how many students are within the ieps that have targeted goals for language can we compare that to our deaf and hard of hearing students that have language goals on the ieps could we compare that to give us a better understanding and sense of what asdb is missing and not just age but what types of goals are language focused for those students so i'm just curious if there's anyone actually looking at those numbers to see what blind and visually impaired students need in terms of language or emotional social behavior development and their growth because i understand there's some outside assessments are limited can we use our internal data to assist in figuring out those gaps so we can first one thing just to for for clarification is that currently we don't have an in-house preschool program for blind there used to be one years ago in tucson but it closed we are looking at starting one up again but as of this time there is not we have a few deaf-blind students that attend the preschool here and in phoenix um but the preschool services that we we contract with fbc for those so we would have to look at at their data at their ieps which we certainly can so i could get current data based on that next year we're going to be um preschool students in the public schools so jay johnson's program can focus more on k-12 and we'll be taking on that early learning piece um from the cooperatives so that will be both deaf hard of hearing blind visually impaired and deafblind so we can start to gather that that data that you're talking about when we start to do that next year i think it's a great idea awesome uh great um if there are no other questions on this one we can we can move on i give one more opportunity uh thank you dr rex much appreciated uh and dr benedict too for your input um so next we have pillar um three i believe we have uh ms pyatt uh if you could give us just maybe a two minute introduction uh to pillar three good afternoon board president and i grow board president members i am going to discuss pillar 3 today the superb organizational culture there are three objectives the first one is to ensure a superb organizational culture through advancing a continuous climate of continuous improvement and modeling service leadership and staff diversity the second objective is the model to model servitude leadership by creating more leadership opportunities and increased agency communication and then the third objective is diversity and staff serving our students by increasing the percentage of staff who match the ethnicity cultural and abilities of the student population within those objectives we have created five outcome measures one for for objective one is the types of professional development that are being provided for objective two we have two objective measures the communications to the agency and the professional development that we are offering to our leadership and then on the third objective we had added two outcome measures one or both of them being for staff and student demographics i will now turn it over to you for any feedback or questions that you may have thank you very much are there board members that would like to comment on pillar three this is pv maybe a little bit of a silly question please forgive me but i'm thinking back to will invention for the survey early intervention do parents actually know that asdb are the ones providing that service as well dr uh benedict they can answer that question uh it's my impression that they would be even though uh we work with other state agencies in early to deliver early intervention asdb has that responsibility throughout the state uh and it's not um you know in connection with school districts until the age of three when there's a transition uh to an iep um so it would be my understand certainly when our family went through early intervention it was pretty clear that it was from asdb so i think that's the case protector benedict do you do you disagree or do you think do you have a difference of opinion on that i just want to make sure i understood the question i apologize pv can you repeat that for me was it tv sure i can ask the question again do parents actually know that the early intervention is being provided by asdb is that clear or is that just the thought from what lynn was talking about as far as iep meetings and parents not realizing that aacp are the ones that are providing the school district that serve us um i know early intervention in itself is its own program but i'm just wondering do our parents aware very good question um yes i would say far more than they are at the school it's much more clear that yes while we are part of a team-based early intervention model in birth to three they know that there are services that they get from contractors that might send in speech otpt some get services from ddd and then some get services from asdb so i think they're they're pretty aware that we are asdb teachers going into their home um but like i understand what what lynn was saying it's somewhat of a seamless operation when a k-12 itinerate um teacher from asdb goes into a district it's you know we're truly partnering with them and um while we partner as early interventionists it's much more apparent where the service is coming from and and you probably know too the ifsp the individual family service plan that supports birth to three is very different from the iep plan that supports uh preschool through 12.

660. that's a 17.9 percent decrease cut to our budget three million 172 000 makes me cringe to think about it but i wanted to give you the data behind that and that is the july budget was based on the numbers from 2019-2020 and so our 100-day count which was just before covet hit the weighted student count so please keep in mind we did not have 3 400 students we had more like 2 400 but when you put in the waiting for k through three and you put in the waiting for el and you put in the waiting for uh the waiting for various special ed uh categories that brought our weighted number to 3489.425 the december revision was then based on 40 day information same same type of information which had dropped us to 3029.708 and our 100-day count brought us down even further to 2995.356 so in weighted terms that's 494 kids it in an actual student count it's 345 students now last year the governor told us that we would not guaranteed schools we would not see a five more than a five percent drop that's right so his words were i guarantee you i can't quote me on this but he guaranteed schools we won't see more than five percent that's 14.2 well he did he didn't guarantee us that we wouldn't see more than a five percent drop in students but he guaranteed that we would not have to uh lose the money for more three million dollars 17 well the first two percent we would have had to eat okay and if you recall i had reserves i had reserves that covered us for 2.8 percent so we were you know we had the money to cover the first um 780-790 000.

haven't even figured the reductions uh for classify we don't have that many classified employees we only have uh four paraprofessionals that are paid out of mno and then it's the rest are clerical and transportation so we don't have a lot of places there to cut but esther two will allow us then to restore those positions so on the right hand side of the graph you can see the positions that we're anticipating paying from s or two and it actually ends up with a net gain of one position so we're not looking at riffing anybody we're not looking at using attrition for anybody we're covering the losses from the cuts in the budget we're also building in some alternative classroom placement for kids we've talked to you about the transition classes and those things and that's what this is about and some other things as well to maximize the opportunities for our students our kids have learned a lot during this year but a whole lot of what they've learned has nothing to do with school learning and so that's one of the reasons that we don't like talking about learning loss we don't know the kids have lost anything they have lots of gaps because they didn't have the opportunities to learn the things that we ordinarily teach in school but they've certainly learned a lot of other things and then to increase after school opportunities for students to fill those gaps as well you'll notice at the bottom of the chart if based on our average salary 17 positions represents a almost a million two in salaries benefits and insurance so that gives you a pretty good idea of what part of that 4.6 million in s or will be going to salaries yeah i've only got like one more slide kim the other part is development and um when we've been meeting with teachers and at our site while virtually meeting with teachers they're really saying you know we've appreciated all the training this year on virtual stuff but we really want some in-person people to come in and work with us which was really handy because we'd already kind of decided we wanted to do that but we need to provide in-person training for our teachers and our coaches and our administrators we want to provide paid training for paraprofessionals and the reason it needs to be paid is they're all part-time so they're only at work during the time that kids are there for us to have training for them we need them to work other hours so that's part of that provide training for technology clerical and other personnel support the training with coaching and feedback for success and then the one little piece of assessing our air quality health the air quality and health of our facilities and the chart simply shows you some research that's based on what happens when you uh when you have good coaching about things that you teach people to do that you get much more much more much better results in the end kim last one so s are three possibilities and probabilities uh well first of all opportunities continued opportunities for students to accelerate and and probably some of those or many of those teaching positions to be continued and sr 3 requires that at least 20 percent of that funding is used for opportunity for students to accelerate and then i think we could look at some infrastructure repairs and upgrades if you remember i told you about our air conditioners 50 of them being over 20 years old not that that's necessarily the first thing we would do but that's one of the factors and then exploring some solutions to ongoing issues that restrict our ability to hire and retain uh quality employees and question marks so we're not even there yet we're just we're just thinking of dreaming so all right lots of information okay all right so with that we just have to adjourn so i'll move we adjourn my second major man in favor hi hi we're adjourned okay so we need to call brandy [Music] my [Music] i called to order this regular meeting in bullhead city elementary school board on thursday april 8 2021 at 6 pm um roll call corey burgess here randy will go to you second okay randy dubois here amanda amen here all right citizens present please sign the in the back um and if you'll join me for a pledge of allegiance to the flag of the united states of america and to the republic for which it is one nation under god indivisible with liberty and justice for all all right call the public we have no requests at this time and moving on to adoption of the agenda we get a motion to adopt the agenda as posse as presented i mean if we adopt the agenda as presented i'll second that amanda amen all in favor aye corey burgess brandie dubois hi amanda amen so moved item 2.7 superintendent reports dr stewart mr president board members i've submitted a building report financial information and the information that you usually get relative to enrollment and that and that thing are those things i don't particularly have any updates tonight been busy preparing for the workshop and giving you all of that information any questions for dr stewart no all right no moving on item 2.8 donations uh we want to once again thank the public for all that they do for us uh our community steps up immensely for our schools fox creek junior high received a casio keyboard and stand estimated value of 200 from april and david's bar two dinner certificates for 20.99 each teacher appreciation week from d'angelo's italian restaurant and a check in the amount of 200 for the student council fund from dr stewart uh thanks once again for all of the donations that are made to our district they're greatly appreciated item 2.9 board member updates do we have any updates at this time okay no item three the consent agenda i move we accept the consent agenda as submitted can we have a second all in favor aye corey burgess hi brandi dubois hi amanda amen so moved uh item 4.1 policy bdc board clerk dr stewart uh mr president and board members this is the second reading of the addition of of a policy that authorizes the board to have a clerk any no questions right so being a second reading i move that we approve policy bdc board clerk all second all in favor aye corey burgess hi brandi dubois hi amanda amen so moved item 4.2 approval of shelby newman to be added as coaching added to the coaching addendum as a softball assistant coach mr president board members if you recall last last month we had the list of additional folks for coaches at fox creek and we still had some vacant positions so this is just filling one of those vacant positions any questions then i'd like to move that we approve shelby newman as a coaching addendum for softball assistant coach can i get a second all second all in favor aye corey burgess aye randy dubois aye amanda ayman so i moved item 4.3 the abm contract dr stewart mr president and board members if you recall uh last month uh we talked about the um uh the continuing the finishing of this year's contract so from march 1st to june 30th you all went through things we negotiated with them and made some changes the contract now stands and because of that clarification in that one section that just says it's going to be a two percent each year this reflects that two percent and so is a proposal for the contract for the coming year and i recommend that we uh approve it any questions then i move that we approve the abm contract can i get a second all second all in favor aye corey burgess hi brandy dubois hi amanda amen so moved item 4.4 updated job descriptions dr stewart uh okay so um i've been bringing you job descriptions and uh these are updated simply because uh the number of hours and a number of days and hours worked were different for these two instructional coaches than for the others and they in fact pointed that out and i had kept them the same as in the previous job descriptions turns out that they were perfectly fine with the same hours and days as the others so the chain the only changes in these two job descriptions at this point are the very last item in the job description that have to do with number of days and hours i recommend that you approve do we have any questions no and i move that we approve the new updated job descriptions as submitted hi second all in favor aye corey burgess hi brandi dubois hi amanda amen so i moved item 5.1 policy be school board meetings this is a first reading um do we have any questions on that policy all right so no no need to take action on that uh we have a group of what is it not deleted now it's uh repealed repealed there we go sorry we have a list of repealed um two items so to be repealed uh rather than going through each one i'm just going to read each policy number and pass it as one if there's no objections to that uh we'll we'll address that as the motions made so i move that we repeal uh b e c e b b e c e c b e d a e b um b e d a e c b e d a e d uh b e b b e d b e can i get a second high second all in favor aye corey burgess aye brandi dubois aye amanda ayman so moved good job all right item 5.8 approval to adopt amplify ckla program for third and fourth grade mr president board members as you know any official curricular curriculum materials that we use so textbooks even supplemental materials that are going to be officially used need to come to the board this curriculum is for third and fourth grade language arts it's not the curriculum i'm sorry but it's the textbooks and the other materials they have been on display in the lobby as required by policy and by law for the required time and we'd like to recommend approval for them for use next year in our schools is this a program that the teachers have had an opportunity to kind of look at yes we've had we've yes we've had piloting of these and uh and in fact this is replacing engage new york at that great those grade levels uh and um so they would you know they yeah they've piloted and have talked about it mrs lot had chairs of the curriculum committee and the curriculum committee has really been doing some curriculum work this year any other questions all right then i move that we adopt amplify ckla program for third and fourth grade as presented pause second all in favor aye corey burgess aye brandi dubois hi amanda amen so moved item 5.9 approval to purchase pbl project mr president board members this is some supplemental materials but they're particularly aimed at gate students gifted and talented students and a pretty robust set of materials and opportunities for our kids to be used in class as well as in after school programs for acceleration and enrichment for our students and a very reasonably priced wonderful robust program i recommend adoption and this is a brand new system that we're going to be putting in yeah and it's um it's it's more of an available kind of thing but it's very robust and our folks who've looked at it are very excited good because we definitely need to step up the gate program i agree with that any other questions all right then i move we approve the purchase of pbl project all second high second all in favor hi corey burgess hi brandy dubois hi amanda amen so moved um 5.10 job descriptions mr president and board members um several this time not as many as last time and i'm not sure if you want me to go through them individually and talk about them or if you uh how you want to do that but this time we're addressing teachers special ed teacher for cross categorical and emotional disabilities preschool coordinator you approved that one in the spring but we've made some some updates to it preschool teacher preschool special ed teacher librarian media center our librarian media teacher and then three of our technology positions that mr mcnutt supervises network administrator computer technician and infrastructure technician i'd be happy to look at any of them or discuss any of them if you would like i don't have any questions anybody else have questions on the job descriptions no all right then i move we approve the new position or we approve the new job descriptions as presented second oh second round all in favor aye corey burgess aye brandi dubois hi amanda eamonn so moved item number 5.11 approved the new position at 0.5 fte public information officer mr president and board members this has been we have been privileged to share a position with the high school through an iga for the past several years and the high school has determined that they do not want to continue that position it's been very valuable for us since i've come on board saved me lots of time relative to public relations and and staying in touch with a lot of things and a whole raft of other things if you look at the job description you can see all kinds of things that the public information officer does since it is a position that we have been paying 50 of in the past this is not an increase in our budget it's not an increase of in anything and in fact a bit of a decrease because we wouldn't be paying the benefits so um i will tell you i again this has been a very important role for us and especially in this year of covid where we had lots and lots of things that needed to go out to the public i would like to recommend that we continue this position it would be a 0.5 halftime position for our district any comments questions uh i think that liz health social media is so prominent in our lives right now and with our district i agree that it's an important role to have and to keep on okay well i was just wondering um because i noticed that like we have some things is this since since it's going to be ours and hopefully with coven things slow down are we going to have where you know touch and base at the schools and the campuses once a month maybe putting out some more positive things like a newsletter and kind of pushing those things absolutely and really utilizing um instead of less reactive to things right proactive and some of our approaches with um we have a lot of awesome things going on on campuses we got overrun with covid in our in our um and our releases were a lot about just what we're doing right in the classrooms and how we're keeping them safe it'd be awesome even with coped all the things that our teachers are doing to have some normalcy in the classroom with right projects that they're doing and they're doing presentations even though it's all on google docs and it's separated but they're i mean they're doing a lot and it'd be really nice that if we would promote some more of that also so get some more that positive promotion out there for our community and for our schools absolutely yeah i do too i love the idea and and i will tell you before kovid um uh mr ross has seldom been in his office and seldom you know seldom here at district because he was out in the schools all the time kovid kind of put a stop to all of that and kind of changed the role but yeah we have lots of things like that and i and one thing that probably most people don't know i certainly didn't know it until i came back on board mr ross is a member of state pio kinds of organizations and they meet regularly and talk with each other about what are critical issues or what's going on and sometimes that's given us ahead of the curve information so that we're prepared for something coming up for those kinds of things so that's just an example but i really like the idea of us promoting some things and now that we can actually have some of us go visit campuses which we had not been doing we can start highlighting some of those i feel like a lot of our things are just on facebook versus just pushing that stuff i mean even working together with some of the organizations and and spotlighting and highlighting what's going on that would be amazing we have a lot of groups that are currently spotlighting our kids and our staff and our teachers it'd be nice if we had some place besides just a facebook picture but sure you know that even if it was an email newsletter to everyone that we were putting that out to everyone good idea thank you all right any other comments okay um with that i would like to move that we approve the new position of a point five fte public information officers presented can i get a second second oh all in favor aye corey burgess hi brandy debois hi amanda ayman so moved item 5.1 to the sr2 spending plan mr president and board members you have in front of you the detailed version of the sr2 spending plan and once again it's 4.6 million these are the items that we are recommending the use of these funds so the first one is the contract signing incentive and based on corey's motion last month that we try to find these dollars we did and so we have offered a 2500 dollar contract signing incentive for our search certified student certified student support staff so that would be teachers instructional coaches and counselors and any of our other service providers like speech therapists and those folks it would not be paid until may 2010 2022 so that we they are in fact honoring their contract with us we're also recommending a risk compensation benefits for all bullhead city employee bullhead city school district employees and uh roughly two thousand dollars but it would be prorated a bit for uh if somebody had been with us since first quarter of this year they would have this whole 2000 if they'd been with us since second quarter 1500 half of the year a thousand and for just last quarter i'd be 250.

and um we had two portable benches um that were purchased and um the reason for the lateness of this even though they were purchased back in october we wanted to be sure exactly what was expended out of that account before we needed to make any transfers so we knew exactly how much we needed to transfer because we knew we might have some savings depending upon how things went and we needed a replacement check printer are there any questions for me about the technology piece okay so we'll need to do two motions one to um accept the transfers and the other um with regards to the additional fifty thousand dollar transfer that i'm requesting in advance i'll make a motion to approve the uh the transfers thank you chris second thank you anne is there any comments or discussion on the transfers from this month hearing none all those in favor uh anyone opposed or abstaining or shorthanded tonight so i think i heard everyone actually this time uh now we're looking for a motion to approve the fifty thousand dollar transfer from uh salaries benefits to technology for the chromebook purchase uh ria will make a motion for the transfer of fifty thousand dollars for the chromebook purchase thank you i can second that thank you chris is there any questions or comments on the chromebook transfer carrying on all those in favor please say aye for anyone who is opposed or abstaining i think so thank you uh now on to personnel personnel committee did have a meeting to discuss some in andrew you're on mute again sorry personnel committee did meet uh to discuss the insurance changes which we'll hear about during both the regular meeting and an executive session this evening uh which now i believe brings us to the student representative reports i saw some student representatives on still right who goes first emmy you want to go first yeah i'll go first the junior class had their ngss science test yesterday and everything went very smoothly and they had their sat coming up next tuesday the track team will have their first meet against summers in east windsor at summers on april 14th the tennis team will have their first match against canton on april 12th and the softball team has their first game at home on april 14th against granby thank you very much and then seniors are presenting their capstone which is like their senior project on april 22nd so everyone's finalizing their presentations april break is coming up and it's the week of the 17th to the 25th and ap exams are just around the corner in may so many upperclassmen are starting to study for them the baseball team's first game is on the 14th and the golf team's first match is this upcoming monday and the school is doing a great job following social distancing rules and covet protocols with everyone back in school and it's pretty nice to be back in school as well thank you jack and emily you guys feel free to stay on but you don't have to uh okay on to community meeting reports so we have community meetings this month um yes pta um had a meeting and um the budget was presented by superintendent hecht uh and the pta voted to support that budget i attended two meetings this past month uh bolton scholarship fund and craic nothing to report really from from either meeting both were quite brief thank you is there anything else i don't think so uh now i'll turn things over to the superintendent of schools for the superintendent of schools reports thank you very much uh mr miceli if we could um put our screen back up there that'd be great okay so this past wednesday we had our second um vaccine clinic for all bolton public schools staff today was a remote learning day to account for potential reactions to the second dose by our staff i'm glad that we took this proactive approach because we had a number of staff members and about 10 minutes before the start of this meeting uh miss goldschneider mr miceli and mr gr and i had a meeting because we have had a number of staff members indicate that they are really not well and unsure that they're not looking like they're going to be able to come to work tomorrow so um at the end of this meeting i will be announcing that tomorrow will be a remote learning day um and i'm doing this in an effort to just help parents plan tonight i was trying so hard to get help for the start of this meeting but i just couldn't get it all together so i'm just making everybody aware of that we're just doing our very best here and to be honest i i am thrilled that our staff is vaccinated i'm sorry that so many of them are are having uh such difficulty i would like to thank very much so publicly mrs cole snyder for the yeoman's effort that she has done uh to make this uh both our vaccine clinics happen it was more work than i think anyone can possibly imagine uh to make that happen uh in collaboration with the eastern highlands health district and she did an amazing job and is to be commended because i think you know standing up vaccine clinics is helping to save people's lives and that is exactly what i told her last night and i would also like to thank um mr miceli and mr giard for their efforts as well in supporting her to get that done so thank you very much um as you are aware um i did announce that bolton high school is going to be remote the three days bolton public schools excuse me will be remote the three days following april break this is being done um because we have a number of families who have indicated they are traveling over the break we have numerous staff members also traveling over break so in an effort to try to keep everybody safe this gives people an opportunity to test even those who are vaccinated i am asking our staff those who are vaccinated to please get a test upon their return home because just because you're vaccinated doesn't necessarily mean that you can't still be sharing um it so um i recognize this is not ideal and is difficult for families but first and foremost we have to keep every do our very best to keep everybody safe we will be returning to five days a week of in-person learning on monday may 10th should all things go well and i'm hopeful that they will um and families who have opted for full-time distance learning will be allowed to continue to learn from home i'm now going to ask director gold snyder to just kind of give you a little bit of an update on contact tracing and kind of how that works and what that looks like okay hold on a second i just lost my page so let me just open her up again uh first i would like to thank superintendent heck for her very kind words about the clinic i do have to say that i would not have been able to do it without um she really started the uh the work before she was taken ill and also um mr masali worked hand-in-hand with me on the project the entire time so i just want to say thank you for all of the support that i got the whole time because it was a lot of work but staff were thrilled and we couldn't be happier that they are all vaccinated so thank you to everybody who did assist with that um so i want to talk a little bit about contact tracing because we talk a lot about making decisions to go remote in this week as you've heard we've been remote at the high school for a couple of days because of positive cases and contact tracing um so i just want to talk a little bit about it so everybody knows kind of what goes into contact tracing and why sometimes it takes a little bit more time than we would all like it to take so contact tracing is the process where we determine who are the close contacts to a positive case we have to then notify the contacts of the exposure provide next steps such as the length of quarantine return to school or work date we answer any questions or concerns that arise during our conversations we discuss what it means to monitor symptoms and what people should be looking for we refer or provide information about copic testing and we figure out if there are additional needs during the quarantine period when we've had either staff members out or families we check to see is there somebody who can go out and go grocery shopping for you because if the whole family is quarantined there's nobody to get groceries and nobody to run to cvs to get things so we always kind of check in to make sure that those needs are taken care of as well maybe not seen as a real educational need but we feel it's a need that we need to to help address um so contact tracing starts as soon as we receive information about a positive case and it's either somebody calls us a parent calls us a staff member lets us know our eastern highland health district contacts us to let us know that there's been a positive case in our community um and then the nurses and i start to talk about that and we figure out the dates that the person was infectious and figure out what their isolation period needs to be the 10-day period and it's all you know figured out there's there's timelines for everything and then we start to check the attendance to see what days that student or the staff member was in school to see if they were in school on their infectious period um and then at that point i begin working with um mr giardo or mr miceli depending on where the the student or staff person is um and there's a lot that's involved and we work and when i say we work 24 7 together i mean we really do some these cases can take we started on easter sunday afternoon and worked for a couple of days so um it's really it takes a lot of um collaboration so we start to pull student schedules we look at seating charts we've developed every teacher has a seating chart that is updated on a regular basis the principals make sure that those are updated when we get new kids in when kids leave so that we can pull them at at any moment and they're all in google or accessible to us 24 7 so we can look at them from home if we have to start contact tracing at home to see who was sitting next to the positive person and determine the close context like that so we look at the the seating charts in the classroom we look at um bus seating charts and sometimes the bus seating charts we're not sure if they're accurate so we get bus videos and we look at bus videos we also look at cafeteria seating charts we've learned from every time we do a contact tracing something that needs to be improved upon so we have seating charts in the cafeteria now which we look at and again if we're not sure about those then um especially mr gr school he'll go on and look at the videos and to see was that child really sitting there or or not so we can really make sure um and we also have to we have sign up sign out sheets on all of the classroom and office stores now so people who sign in and sign out every day so we pull those charts and look at those to cross-reference and were there reading specialists in that classroom where that positive case was was there a paraprofessional was an administrator in there so we check all of those and then do another cross-check to see if they're considered a close contact um we if the student is an athlete we then have to talk to the coaches to determine who the close contacts were and which students were in that particular student's cohort on the athletic team so that's another set of um data that we're looking at we also interview all of the students all of the teachers students and support staff so if they're seen by a reading consultant if they have eight teachers we interview all eight teachers how close were you and we can't identify the students so it's all you know kind of in cryptic language did you have any close contact with students and um so we have to we do that with all teachers to make sure that they're comfortable either being identified as a close contact or not being considered a close contact we want them to be comfortable with that decision um so then by that time we have a list of close contacts sometimes it's just a few sometimes it's upwards of 25 to 30 people so then the phone calls start and the nurses begin making phone calls to parents and i usually call the staff members and have the conversations with them so i can answer the questions during this entire process i am also in contact with the health district if we have questions if we're not sure about the dates that we should be looking at because some of the case is a little tricky sometimes somebody starts as a close contact and then moves to become a positive case so we just we check all those with the health district um this process can take five or more hours to complete for just one positive case and the reason why i take so much is really i think we've we've improved on our process since the beginning and we have so many data points that we look at so instead of just quarantining an entire class or an entire grade level which would be the easiest thing to do let's face it we can easily do that but we don't do that because we don't want to have kids out of school if they don't have to be so we really are checking all the information all the data points that we have to make informed decisions um but we also we're overly cautious sometimes and we'll include children you know that are kind of right on that cost for that 15 minutes maybe so we are very cautious but we use all the data we have again i could not do this process without the the two school nurses mrs mccarthy mrs welsh have been phenomenal um working nights and weekends with us on these and um mr giard and mr miceli and i we just were working on these um on a pretty regular basis so i just wanted to kind of give an explanation because people hear about contact tracing but i think until you're doing it until i know more about covert and contact racing now than i ever thought i would or ever wanted to know um but we've really improved upon our practice which i think is why we've been able to keep our numbers um so low i'm not tooting my horn but i'm treating our horns because as one of our students said earlier we are really really good and vigilant about following our protocols and our practices that we have put in place because everybody has bought into it so it has made my job doing this much easier i won't say it's fun um but it's um it's something that you know we collaborate on and um i just wanted to share a little bit of that if anybody has any questions i certainly am open to questions thank you for the time thank you any questions for that okay um i i just wanted to you know that was really eye-opening and uh thank you so much for putting that together and for telling us everything that goes into it um you know we've heard about contact tracing this whole time and you can kind of imagine what it might entail but to hear the nitty-gritty details it's really important that everybody understands what you guys are all doing and so far above what is in anybody's job description um it's just amazing and thank you thank you very much we have amazing staff for sure uh mr miceli you're perfect perfect timing uh bcs update so good evening everybody uh bcs experienced a successful return of all six through eight students on march 12 uh march 15th the staff students and families have been amazing with communication planning and following all the safety procedures uh during the most recent return the energy in the building now that we're all back uh k8 brings some sense of normalcy and it's not perfect it's not ideal but some sense of normalcy which has been really nice we're well underway with planning the summer program as superintendent heck mentioned earlier for this coming summer that will address the unfinished learning of our students uh there's going to be a group of students that are going to be invited to come into the building to learn during the month of july and we'll also have enrichment activities similar to last summer that will be available to all students the details of the summer program who will be invited into the building is not finalized because we're looking at funding staffing but once all that is solidified the information will be shared with families um end of the year events so we continue to plan and meet for the end of year activities uh which so many students and families look forward to and i mentioned this at the pta meeting the other night uh we have multiple layers to our plan so it's not just planning one promotion it's kind of planning like three of them because there's multiple layers depending on the guidance from the health department when that time of the year comes because we're really trying to make these events be much more of an experience than last year's the best way to put it so more than just having a video but maybe we can have the students in person or some parents but a lot of it depends on the guidance from the health department uh once details are ironed out for the end of the year activities we're going to share all that information with about the events with families and the last piece of the update is the remote learner update uh we're getting more and more in person we're down to 11 percent from 19 of students that are remote at this point so that's 55 total students and you can see below the breakdown by grade level of how many students are still fully remote um since the superintendent hector announced that we're going to be back all in on may 10th a few families have reached out and asked could they continue doing remote learning for the rest of the year and we've we've told them that superintendent has shared that they could decide to do that so more and more though we're coming to being in the building that number's getting lower thank you uh so here are the the numbers for bolton high school down to about 15 percent um some in some out basically an overall trend of more folks coming back in the guidance team is doing just a great job i wanted to publicly thank them because as students uh either go out temporary excuse me temporarily based on the kinds of things that ms goldstein just spoke about or a family decides to send their student back in that they were remote or perhaps pull them out remote that's a that's an ongoing shift and the guidance team has done a great job built a great system to keep all the teachers notified so they know when to you know welcome students uh remotely i also want to commend the bolton high school teachers for doing a remarkable job maintaining the balance between the students that are in the building and those are that might be remote they've met the challenge all year but it's particular particularly difficult now because things are changing almost daily i'm frozen freezing am i okay no yes okay um as we enter april it is time to start thinking about scheduling ms johnson along with the guidance team has been working hard uh and the process will include of course our eighth grade bolton center students as well and uh we have begun plans to welcome the class of 2025.

11 the Board of Trustees unanimously voted to demote employee hr- 220 D21 d140 and lastly lastingly 4.12 the Board of Trustees unanimously voted to make the following appointments Gilbert Amano principal at Brookhurst Junior High School Yol Anda Maha principal South Junior High School thank you um are we going to invite the principls in to speak would that be after my recognition here or and while we you know I guess I can acknowledge here um that the Board of Trustees would like to recognize our community stakeholders for their interest in the Anaheim Union High School District and for attending our board meeting thank you so much each of you for your participation and contribution as we create an educational Environ that graduates socially aware civic-minded students who are College and Career ready for the 21st century and hold up just a minute we have Jackie Brock from CSA who will I believe is here in attendance in the in the other room Sylvia anopa apga co-president and Hilda Vasquez Alta president of Anaheim leadership team now we have two newly appointed principles and I'd like to start with Mr amama manio yes Gilbert Amano [Applause] yes good afternoon everyone I have a great speech for you thank you Madame President piery good afternoon Board of Trustees superintendent matsuda executive cabinet and ah uhsd teachers staff and Community I'm deeply honored and humbled for this opportunity to continue to serve ahsd and in particular the brookers community I'm looking forward to continuing the work of being educational agents to support students development in the 5 CS to be college career and life ready I would also like to take a moment to recognize the Brooker faculty and staff for their support for students and their commitment to their well-being and for the positive caring collaborative culture that has been developed during our time together in particular I would like to thank Miss hild devasquez for her support and outstanding leadership during these three years it was a pleasure working with you lastly I would like to thank my personal support system my friends my wife sons and daughter who inspire me everyday to be a better person always pushing me to the next level to my migrant education family who gave me the great pleasure of serving your families and allowing me to experience servant leadership firsthand you really help me understand the meaning of life finally I would like to especially thank my two Heroes my mother and father even though my mother is not here physically she is here in spirit to my father who has always been an amazing role model I dedicate this to you thank you for teaching me that being humble and serving others before yourself is the key to a well-lived life thank you very [Applause] much okay all right I have a slip of memory here Yolanda I can't remember your last name Mah Mahia I was going to say that but I wasn't sure I was right so okay Yolanda Mahia will you come forward she's our new principal at South Junior [Music] High good evening everyone first of all I would like to begin by thanking our aohd Board of Trustees superintendent Mike Mike mura and cabinet for the opportunity and honor of being selected as a new principal of South Junior High I first became part of this District so many years ago as a student and at that time I was not aware of the journey I was about to Embark in this District I'm grateful for many opportunities uh the many opportunities this district has afforded me as a student and as an employee it is because of this journey that I am dedicated supportive and passionate of the work the district is doing to support our students and families I'm amazed at how Progressive our district has been in implementing initiatives such as the 5c approach to 21st century skill building the pledge CT Pathways uh the supports through youth voice and Civic purposes initiatives and I could go on and on it is supports such as these that will allow our students to embark on their own Journeys I am grateful to all the great leaders I have met along the way most recently Mr Robert salivar who through his leadership dedication compassion passion has been a tremendous influence to many of to many of us at our site I must also mention that I will always have a soft spot for laera high school who saw me grow as an administrator you will always be part of my part of me laera team I will definely miss the anim high school team who have been so welcoming and supportive in my short time there I would also like to thank my husband Robert my son my son Gabriel my daughter seleni for putting up with me when times got tough or when days got long I could not have gotten here without all of you lastly I'm very excited to continue to continue on with the great work that Mr Romero has done at Sou South I look forward to working with the newly appointed principal roxan Hernandez at catella and the South and catella parents and Community to create smooth Transitions and opportunities for our students I can't wait to meet you all South team thank you all [Applause] right we're very lucky we have some topnotch employees who just keep getting better and better all the time thank you both Bravo congratulations now we'll move on to recognition uh we have some donation recognitions we need to do here the Board of Trustees would like to recognize Mr Sasa sios Musa and Mrs Katherine marks for their tremendous donation of $21,000 to to Savannah High School Their donation made it possible to purchase a scoreboard for the aquatics teams and additional campus needs please know that your donation will make Savannah a much better place for our students today and for years to come on behalf of the board staff and students please accept our heartfelt thanks that's just phenomenal generosity is is outstanding uh right now that was item 7.1 7.2 will be the Anaheim Union High School District's teachers of the year the Board of Trustees would like to recognize the Anaheim Union High School District 2020 to 2021 teachers of the year now each School select elected a teacher of the year and submitted him or her for consideration for the auhsd Teacher of the Year Awards a committee then had the very difficult challenge of reviewing the nomination letters for each of these outstanding teachers and then selecting three district teachers of the year who exemplify the best of the best these three teachers will now be considered for the Orange County teachers of the Year recognition program Five County teachers of the year will be honored at an award ceremony in November and our three teachers starting with now did you want me to do all this or did someone else was someone else can okay I can continue I got to make sure I'm not stepping on somebody's toes okay mallerie Haida at Gilbert High School her subject special education 10 years in Anaheim Union High School District and her special contributions Mal's classroom is filled with warmth and inquiry she knows the story and the need of each student and utilizes relevant information to teach the whole student and she often spends hours outside the school day to find relevant materials to meet the needs of her students mallerie is also a teacher leader and she seeks out information to continue to evolve as an educator and shares this knowledge with her colleagues all with the focus of doing what is best for students Kennedy High School's teacher Peola Rosenberg teaches Living Earth and IB biology she has also been in the district for 10 years and her special contributions poola creates a meaningful and engaging learning environment for her students and is mindful of being inclusive of all skill levels she piloted a website that translates any Google slide from English to at one of the Google trans translation languages in order to enhance access to the curriculum for English language Learners poola supports staff as Kennedy's current education technology coach she has made herself available to teachers during working hours and Beyond often taking evening calls to provide assistance she is caring and energetic with her students as well as creating in her lesson creative in her lessons then Magnolia High School teacher Katrina Mundy she teaches English and she has been with Anaheim Union High School District for 17 years and her special contributions Catrina leads by example and ensures that her students feel welcomed safe and respected every single day from the start of the pandemic Katrina has been instrumental in organizing food deliveries and essential items for students and their families she founded a nonprofit called safe Sentinel assistant funding Essentials and has raised several thousand for Magnolia families Katrina is an excellent teacher she's a natural philanthropist and a kind-hearted individual these are our three and we're behind them to be part of the five that come from Orange County we always win something and we're good we're good okay item 7.3 is kindness matters Awards and I'm going to have Rita Ray come forward and do this particular item for us good evening Board of Trustees good evening cabinet and community in 2011 the Board of Trustees recognized that kind acts can impact others can impact uh with generosity and Inspire them to be kind to others tonight sorry tonight we honor more than 30 indiv individuals with our kindness matters award the first recipient of our kindness matters Awards tonight is Linda Wong parent Oxford Academy boosters board next slide oh okay our first recipient is Linda Wong parent Oxford Academy boosters board Linda gives TI tirelessly to the Oxford Academy Community she is on the board of the Oxford Academy band boosters during distance learning Linda had encouraged Oxford staff through struggles and loneliness by treating them to snacks and treats she was nominated by Susan Steven a teacher at Oxford Academy next we have have Susan Sharon Hughes lead counselor Cypress High School Sharon has served the district for over 20 years first as a math teacher then mtss coordinator and now as a lead counselor at Cypress high school she has helped students beyond the Call of Duty with acts such as finding non-traditional housing options and giving from her personal funds next we have Daniel Henderson small groups pastor Vineyard College Vineyard Church during his work at Vineyard Church in Anaheim Daniel has donated weekly groceries to our families in the Brookhurst and Savannah communities and established a food pantry at Brookhurst Community Center at the beginning of the pandemic he and the church donated 50 hygiene bags to our families he was nominated by Angie Gomez next Vidal Valdez a assistant principal Anaheim High School Vidal an assistant principal at Anaheim High School is also an alumni of the school he has returned to the community to help where he grew up he takes time to meet with students and families while that may be part of an administrator's responsibilities Vidal uses his time in the evenings and on weekends and according to his nominator it's how he meets with students and parents care calmness and followup are his notable attributes according to his nominator Allison Conrad Aaron doy teacher Cyprus High School Aaron goes beyond her regular duties as a science teacher she supports students in many committees related to social justice she is the school's social justice Club adviser a co-advisor of the black student union and a member of the district's black lives matter task force most importantly she listens to students concerns and follows up with Administration on their behalf she was nominated by Marian Stewart Cypress teacher Robert Pacho Community member Nextdoor app Robert is a Community member who has donated office and school supplies for our students he is also provided food donations as well as assistance for struggling families during the holidays he was nominated by Lisa Cruz senior administrative assistant at Savannah High School Elizabeth o student and choir President Kennedy High School Elizabeth is a student at Kennedy High School according to her nominator she goes above and beyond as president of the Kennedy singers choir at the school in addition to being an outstanding student Elizabeth is the student ambassador for the ahsd board Board of Trustees she was nominated by choir teacher Jana West Lana McKenzie psychologist Western High Western High School Sy as a school psychologist Lana supports staff with IEP preparation and review supports students with counseling needs and coordination of services beyond that she gives an extraordinary amount of her own personal time and does so with care concern and kindness according to her nominator who wishes to remain anonymous Julianne Riel teacher Anaheim High School Julianne is a teacher at Anaheim high school but she goes beyond her regular curriculum during this time of distance learning to meet students emotional needs and to help them reduce stress she offers live cooking lessons on weekend mornings jeie Becket teacher Oxford Academy jeie organized the ladies of Oxford luncheons during the workday which can be stressful and where teachers often work in silos Jeanie opened her classroom during lunchtime for women to gather eat lunch share stories and play bridge during distance learning jeie connected by sending cards and doing check-ins Jeanie's nominator wishes to remain anonymous Jason starkman Community member State Farm Insurance agent through his insurance agency Jason was able to assist a senior at Anaheim high school he performed free notary services after the student was displaced from her family the student was able with Jason's help to replace her birth certificate and Social Security card Jason also answered the call to be a guest speaker in the teachers virtual classroom he was nominated by Leah con teacher at Anaheim High okay did I don't think I did Kyle okay sorry here we go Kyle Cleveland Pastor Saddleback Church Kyle is a campus pastor at Saddleback Church the Anaheim church has provided several community building activities to help connect families with staff besides an ongoing food distribution Saddleback has held a paint night and a cookie decorating event they have also stocked the Savannah High School parent center with essential items such as toiletries and school supplies for struggling families he was nominated by Mike pulley Savannah's principal John Thomas and cre Vang pastors anaas Musa and Katherine Katherine Marx parents as pastors at Mariners Church and Anaheim John Thomas and cang have been instrumental in providing donations to several schools Savannah high school was a recipient of teacher care packages from the church Savannah parents Dr Musa and Dr Marx shared how hard the staff Works to serve students and families prompting the donations they were Don they were nominated by Mike pulley principal Savannah High School Shan Griffin teacher Dale junor High Shawn is a teacher at Dale Jor high but he supports the school and Community beyond the class classroom he helps with Dell's adop a family program which provides clothes blankets and gifts to needy needy families one time when Shawn was told the school had three blankets to raffle off but more than 40 students showed up he purchased 60 blankets and donated them to the program Lisa hormuth a teacher at Dale nominated him Italo badis Pastor River Church as pastor of River Church Italo has been assisting Savannah High School for the past 2 years one example of the compassion shown our community was when a family was evicted from their home the church went to the family's new apartment and completely furnished it he was nominated by Maria Trill Faith specialist Maria Olivas parent and executive parent Ambassador Savannah High as a parent volunteer at Savannah High Maria has helped with monthly food donations according to her nominator Maria has a job that requires long hours but she continues to give her time to the community nominated by Maria truo Faith specialist Sophia Sophia chz student and president of kindness Club Walker Junior High sop IIA is an eighth grade student at Walker Junior High School she is also president of the school's kindness Club each week she connects with other students virtually and leads them through games and activities that promote kindness Sophia was nominated by assistant principal Jennifer sesai Jennifer sesai assistant principal Walker Junior High as an assistant principal at Walker Junior High School Jennifer has a full plate of activities to keep her busy so assisting community members in getting appointments for covid-19 vaccinations is going above and beyond Jennifer made phone calls and posted links online to assist people who were having difficulty securing appointments she was nominated by Brooker teacher Eve Sullivan Natalie Rodarte student and vice president Pals South Junior High Natalie 7eventh grader at South Junior High is Vice President of peer assistance leadership at that site she has created several personal service announcements on south social media advocating for student self-care she is a model of leadership and kindness nominated by lesie Gomez teacher and Pal's advisor Edgar Munos manager Home Depot Henry urbina IIA Gilbert High Henry is an instructional assistant at Gilbert High School he was able to facilitate a connection between the site and the Home Depot in Stanton where Edgar is a manager that connection with the Community member resulted in a donation of arts and crafts supplies and pumpkins for painting and carving their nominator was Gilbert teacher Candace Sosa Christina eito student Magnolia High School Christina is a student at Magnolia High and according to her nominator Christina is always the first to share something good to brighten someone's day as the students navigate distance learning Christina demonstrates that being a part can make connections stronger Margaret Betty dowy retired secretary Savannah High Betty is a retiree of Anaheim Union High School District but she continues to demonstrate her love for Savannah high school during the pandemic she has helped families by supplying gift cards to help cover their basic needs she has also supported students by anonymously purchasing school yearbooks for them nominated by Maria truo Fai specialist Alejandra bagara parent Ambassador Savannah High Alejandra is the parent Ambassador at Savannah High she has volunteered at the school and during distance learning she has sent daily inspirational messages before the pandemic when students gathered in the parent Center during lunch she provided treats for them and would later help clean tables she was nominated by Maria truo Faith specialist Samantha Hernandez student catella High Samantha is a 10th grader at catella high who goes out of her way to help her peers in the English language development program she volunteers to meet with students in the school's online ELD tutoring group she also assists students while in Virtual breakout rooms Samantha was nominated by teacher Mindy Lorden Veronica cabaa Raquel lisar Raga Mi miralda and haiday Berber language testing assistant English learner office Veronica Raquel and heiday are language assessors with our district they have gone above and beyond during this time of distance learning since July of last year they have continued to meet in person with students to administer assessments and provide support for our English Learners nominated by Dr Renee Bryant director of English learner and multilingual Services as you can see all of these recipients have gone above and beyond to show generosity and kindness throughout this community we want to thank them and let them know that we appreciate them congratulations to all of our recipients let's give them all a big hand superb thank you Rita I love this program Pard I love this program oh I know it's just it's amazing what some of our people do and it's just uh it's phenomenal okay um item eight is reports and we'll have first our student Representatives report Elizabeth eleth o is do we have connection with Elizabeth oh there we go she got the thumbs up she's here okay you're on Elizabeth thank you so much Miss piery I will be recognizing a this evening starting with Anaheim they air they their ASB is aiming to create a positive atmosphere where students step on campus for their cohorts they've been making positivity posters as a way to make someone stay also their student ambassador is organizing a processing circle surrounding race and ethnicity that will allow students a safe space to talk about the challenges they face at Gilbert they have done a week of Wellness that is geared towards maintaining a healthy lifestyle and building strong habits at Magnolia they are hosting a schoolwide fundraiser as a way to get excited for graduation they are selling their own LS as a means to give back to to their school and community at Oxford their school organization youth philanthropy worldwide hosted a benefit concert to raise money for Laura's house Laura's house is an organization dedicated to housing survivors of domestic violence and for a spotlight student moment Colin Doss has made it to be among the top 10 saxone players in Southern California and was chosen to audition for the all Southern honor band lastly as a district is preparing for the next school year I think it's important to note how instrumental the rising seniors will be in establishing a positive School climate and culture half of each side student body will be stepping onto campus for the first time in 2021 for the 2022 school year and their needs need to be intentional and implemented in resources and ways for students to easily transition for from online to in person and I want to stress that we can that we can be prepared in helping all students for their upcoming return to camp campus thank you and that is all for my school report thank you Elizabeth okay um moving on to 8.2 we will have the reports of our associations the officers who are present from our District's employee associations will be invited to address the board of of Trustees I believe we have some that are waiting or you would you like to start okay uh our Mr Carl wadell will read for uh ASA reps that are unable to be here thank you thank you president piery uh yes unfortunately uh the ASA representative was unable to attend this afternoon and so asked me to read uh the ASA statement trustees superintendent matsuda cabinet and public at home our association report tonight is based in Hope and optimism for the first time in over a year all signs seem to be pointed in a direction that will bring our students teachers and families back together in the near future we continue to work as an association to expand the learning cohorts that began last week as more and more of our members become vaccinated we have seen member posts on our social media showing their work with students on campuses with the joy it is bringing to all involved we have also seen posts from vapa programs Athletics student governments and others as we safely begin to bring our campuses and communities together on a path to a full reopening in August our teacher input group continues its work on a weekly basis to plan the path forward with the district these relationships that have been fostered have not only been invaluable to what we have been able to do for students during this unprecedented time but they are primed to help us move forward with what we have learned to make the public schools in our district second to none as we come out of the pandemic looking forward now includes visions of graduations an expanded offering of in-person summer school programs and welcoming all of our students back to campus at the start of the new school year we also want to thank the ahsd board for all of the work and effort that they have put in this year as elected leaders the appreciation of our community has also come with questions concerns anxiety and sometimes anger at a Relentless pace through it all aohs D has had thoughtful discussions made plans in Earnest changed plans when necessary and held together with the goal to serve our students community and employees as best we could we have not always garnered unanimity or even consensus as we move forward but our relationships have allowed us to be honest with each other and in the end to move forward together I would also like to specifically thank trustee Smith this month for stepping up and Publishing a letter to the editor in the Orange County Register with so much passion and frustration building up over the last 13 months it was incredibly important that the public hear about all that has gone on while every school has been opened this year whether campuses were safe for a return or not we have faced more adversity than just about any community in the county during this pandemic and it will make us that much stronger on the other side finally I'd like to thank the district and the board for the work that was done bargaining M us regarding safety protocols and our distance learning model immediately followed by a full contract negotiation the tentative agreement before you this evening was ratified by ASA with a 98.4% approval which is the highest rate that I have seen in my career these difficult times have brought us closer together while the relationships throughout the district were strained we have all stood side by side delivering Food Supplies resources and a supportive education under almost impossible circumstances we we are proud as an association for our part in this and proud to be part of the team that makes up the aohd we look forward to the great things we will achieve for our students moving forward into the future thank you this concludes asa's report thank you okay we will have Jackie Brock come giving the CSEA she's our CA president you have a hello it's nice to see everybody all of you um unfortunately my report is not going to be as wonderful as grants was as far as our memberships are going um I've been asked to make sure that I bring this forward to you so that you can hear it directly from us um in a couple of different areas in which I'm going to speak on um one of the areas that is very bothersome to many not just our members but um this new position of executive director of fiscal services this position is a new position for our district it has never been utilized in the history of our district at this point and basically it is an upgrade to Jerry sharan's current position as director of fiscal Services the problem that is really circulating in in our opinion is that this money this position will be funded through um onetime Monies to begin with um that being said what are we going to do and how are we going to be looking going forward and and um paying for this position at such a higher rate um we do know that we'll be deficit spending we do know that we're going to be dropping in our Ada in two years the money is going to be lessened and that's only going to lead further into layout possibilities and other factors which doesn't sit well with all of us to be honest I I sat down with Nancy we discussed this and where she was coming from but at this point in time we don't feel that it's necessary to go this route and that we should be sitting back and taking some time to to see this through on the same lines we have another position that's being created a brand new position and it's going to be called The College and Career Readiness specialist one thing I did forget on the other position it also is going to require higher ing of different other positions as well as an as an analysis position and then it'll probably lead to secretarial staff and other other creations this one here is a brand new position it will work underneath the counseling area it also is being funded with one-time monies what are we going to do in two years when we don't have the funding who and how and how many more are end up with laid out positions and um it's not an upgrade it's strictly a new position so those that are currently working in it as the counseling secretary School support um may not even be in move into these jobs this job here so it follows in the same line deficit spending what are we going to do in the future and how are we going to relate to that the other thing and I hate to bring this one to you but it's very strong within our membership and that is that all class ified in our area has been called back to work for the final weeks of school they feel that this is not fair um they've been working very well working at home and in office at the same time different days different times um being able to as you know classified has always been there to step up when it's needed and they do it very well at this point that wasn't even an option for them with these pods coming on the camp campus um right now they're not even at that capacity some of the school sites don't even have any doesn't mean that they won't but at this point in time they do not we are repurposing our staff willingly all this time in order to get things done that need to be done as in contact tracing and other factors they do give more of themselves than this there is no reason if you want to bring everybody back have every right to do so but they also feel you could bring the teachers back then into the classroom and teach the last couple of weeks remotely the instructional AIDS can be there with them if the rooms are set up right now for safety purposes why are we not doing that so they feel they're not being treated equally and it's growing and growing and growing and I don't want to see anything happen with the Rapport and the relationship that we have with the district but they're very very angered by this they feel that they should be allowed to go back and stay the way that they were and do the things that they've been doing successfully so I know the cabinet is not real pleased that I'm up here talking about these three items but unfortunately I have to do so for myself as far as being the leader of our chapter um we will work together on some of these we're working together currently on the job description for career and college readiness I still believe and I did voice this opinion to jiren even today that we're not thinking this through we need to slow down a little bit wait find out where we are what we can be doing is are these duties something that they're currently doing already in the secretarial positions do we need to go to the extreme now and pay that money out what's going to happen we don't do temporary positions in the Merit rules and in the Merit District in which we belong so we can't do part-time to your contracts that's not what we do so you're hiring these individuals they'll be coming in taking jobs and who knows what's going to happen in the future within the next two three years we're doing a drastic drop in our Ada it matters and it always does come back to the classified Staff first and that's just a heartache after everything that we've gone through the last year and then some through next year we would not like to see that take place unless extremely necessary that's really all I have to say we are looking forward please understand that they're not angered that they have to be in the office many of our staff members prefer to be in the office I'm one of them um it's much easier to be at your desk in your office on a daily basis to do the jobs but many of the jobs can equally be done working from home as well so um I just hope you take that into consideration talk to this talk with it to Cabinet do what you might do but um when you voted last month to stay status quo it was then assumed that it would remain status quo for the staffing purposes as well and we found out that that is not the way the way it's going to be and is not so I don't want to see them cutting things short not being available for things volunteering for things as we all know they do a great deal of and aren't patted on the back because they don't make a big point of it but um so they're asking me to bring it forward and I have to because I do believe it's necessary that you understand and hear that Viewpoint and opinion other than that I look forward to working together with cabinet and everybody um to try and get this eliminated as far as the tension goes um we'll see what we can do to do that but I hope that you take some time to really think this situation on the new positions as well um with the deficit spending coming up the year after next year sorry I forget to breathe when I'm talking so that's all I have to say we welcome the new year we welcome the students coming back we have no problems with any of that um but this is really for eight weeks worth of work it doesn't much make much much sense to do what they're doing right now so that's all I have to say I hope you all have a good night thank you thank you Jackie okay um moving on where did my list go here okay we have Sylvia here okay Sylvia for um apga apga apga okay what happened on my list oh it's right here okay hello good evening trustees District cabinet auhsd students families and community members watching from home I am honored to speak on behalf of apga counselors are providing oncampus support through student cohorts which were referred to as student pods at the March board meeting counselors are providing support in the following areas academics social emotional College and Career and extracurricular counselors are continuing to provide Core Curriculum lessons which included helping students create or update their six-year academic plan which is part of the auhsd Pledge counselors are continuing to meet with students and families to provide academic support and guidance as well as mental health resources for those in need need Gilbert High School had 25 12th grade students meet the auhsd 220 credit graduation requirement at the end of third quarter on March 12th that's 25 early graduates way to go students W and lastly during the third quarter counselors documented nearly 85,000 interactions with students in the following areas academics 61,500 93 careers 3,834 social emotional 13, 639 and extracurriculars 5,926 thank you for your time this evening thank you okay and we have Hilda Vasquez for ala good evening mad president piery uh Board of Trustees superintendent matuda executive cabinet uh parents ahz staff community members and students watching from home it's a pleasure to be here this uh evening afternoon seeing you in in person so excited uh I just have a just an overall uh report as we end kind of the school year starting already planning for summer and so want to let you know that school sites have been busy welcoming back student athletes on campus and sports competitions are now taking place I got a chance to go to the bell game last week uh Western and Anaheim it was great seeing the teams out there um we're also doing small cohorts of vapa programs and districtwide sites have been conducting a variety of students cohorts on campus ranging from academic supports enrichment opportuni today I got the opportunity to see the night at the mum with Miss uh Brown on our campus and she had some students doing some improv uh pieces so really excited um also we are continuing to provide authentic learning opportunities connecting with our Civic engagement and so that work is still continuing in our classrooms and also our high school students many of them are already prepping for capsom events so iage en you if you have the opportunity to attend some of those capsum um interview and panels I know for Savannah is coming up quickly in May so we're looking forward to those also really a continued emphasis on our crisis response and mental health workshops we know our social workers have been actively providing our parents and also our students with some strategies and coping uh techniques during particularly obviously for this pandemic um but something they could uh utilize in the future as well uh we've been meeting with uh Dr Cruz uh District y to just um discuss further our systems of support and moving forward what we're going to do to welcome back our students um for the upcoming school year lastly as I said although we are still in this year we're preparing for the next year so our registration process is taking place we're also in the midst of developing our Soo programs which will be in person so really excited about that and being able to continue to to provide services for students over the summer at the junior high and high school levels and we're looking forward to the end of the Year celebrations at our school sit and also our high school graduations so thank you it's a great um it was great being here and seeing you and I hope you have a great evening thank you thank you Hilda okay do we have anyone was there anyone from the parent teachers Association no okay okay well we move on to number nine in our presentations 9.1 will be our first design Bill solar pH photo Volta PV system power purchase agreement pfmg solar LLC and I am going to defer to Patty Neely Adam Todd and Michael Beverly for this presentation well uh good evening um Board of Trustees superintendent must matsuda cabinet and members of the public uh today we're here to present on our um very exciting project it's the districtwide solar implementation project and um I'm really honored actually we're very honored to be here because um it is actually the first presentation since um the pandemic so in-person presentation so and we're kicking it off with this wonderful project that we're here to to discuss so um introductions my name is uh Patty Neely I'm director of facilities planning design and construction and um to my side we have um Adam Todd from uh cuming Corporation cuming Management Group um Todd is a project manager senior project manager and then we have U Mike Beverly he's an executive with um the uh uh pfmg solar they the solar uh company that will be um hopefully um constructing all these uh solar structures on our campuses so um together we will be providing a background on the selection process how we got here it's been uh pretty extensive um if you just consider the the time it took from the the moment we issued the RFP to this moment now it's it's been about 18 months but um judging by the box I have on in my office and the stack that I have on my desk it's been more like three three and a half years so just making sure that we get it right we get the locations right and still uh after we've been going through the process uh we' still been uh tweaking locations and looking at the numbers and we're here today really um comfortable with what we're presenting I think we have a solid contract that uh we would like to present for you for ratification and um the numbers are quite fabulous so um this these gentlemen here will are going to uh discuss that um they're going to provide actually some of the details of the uh contract and what I would like to do is just kind of give a background specially for um the public uh who need to understand what kind of process we went through um so uh that that they know that this is something that's been vetted for quite a while um with the disc part of the discussion that um uh we're going to be um uh I mean items that we're going to be talking about is um the pp PPA it's a power purchase agreement that is how we're going to procure the installation of the so the solar structures uh they're all going to be going uh on parking lots and uh we're also going to be talking about the cost benefits to the district uh over a period of 20 years um also we're are going to be discussing other aspects of the cont uh contract including how this uh this PPA uh or the installation of the solar car ports or just bringing solar to our district will enhance the learning experience of our of our students uh additionally we're going to be talking about um Outreach opportunities that we're going to be providing uh our Comm communication with uh the sites and with the community uh overall schedule information there's still the the schedule is still being refined and uh we'll it's going to be more what we're going to discuss today is more broad brush and um also other things that we will will be discussing is uh the solar system monitoring equipment uh and a dashboard that will be um part of our basically posted on a website and I know Mike will be talking about that a little bit more um so before uh we turn it over to all the details of the contract I just want to go over just historical background of what our what our process was like was like during the 18 months so I would say in September of 2019 uh we issued uh an RFP uh for um uh to um companies that would be interesting in uh providing their qualifications and um and proposals for our solar our districtwide solar program uh we had in September uh we had um about 31 contractors that walked sites with us for two consecutive days uh a month later uh they um uh provided their turned in their proposals um the 31 um uh contractors that came represented repres uh actually were represented um 13 companies of the 13 only eight turned turned in their proposals in October and at that time that's when we started uh just uh re reviewing the rfps for completeness that's the first thing we do and also reviewing them just to make sure that um you know we're we're there the completeness right of of the proposal and also just to make sure looking at what th those numbers are uh after that uh we uh narrowed it down to three uh companies we came to the board back to the board uh to request authorization to start the proc procurement process using um uh the uh government code 42710 uh to procure energy conservation um contracts and uh at that moment uh after that it took us about a year to narrow it down from three we interviewed three companies uh with the assistance of coming corporation uh staff from facilities and staff from our M department and um within that year we narrowed down to two more companies and um and then we uh and that that was the opportunity when we went back and really looked at the locations looked at the numbers and we determined that uh one of the companies uh provided the the best value to the district and that company is uh pfmg so um with that November of 2020 we came back to the board just to basically uh ask author authorization to start uh negotiating with uh pfmg and uh 3 months later we're here and uh we we feel we have a solid contract with a pretty nice rate and um and really we're seeking to um receive um you know your favor as far as ratification of the contract after you hear your what we have to say here with in the presentation all the details and everything that we're going to get so um with that said I think at this point I'm going to turn it over to Adam and then Mike uh at the end um we will have um uh we'll open it up for questions but I also want to mention before I turn it over that we had um assisting in this entire process Jennifer Keys she's the procurement contract specialist from facil facilities and she has done a wonderful job for us so kudos to her good evening very nice to see you all uh so as Patty had mentioned my name is Adam Todd I work with coming Management Group uh we work with the district in two separate capacities one on the programmatic side and then my group is on the energy and sustainability side which has been working with the district as part of the prop 39 program for the last uh four years so I'm going to give an opportunity recap uh and if we can go to the next slide here so my group was engaged uh with Anaheim for the proping program and to give you a very brief overview on Prop 39 uh that was a program that lasted six years where the state of California gave each district an allotment of money to spend on Energy Efficiency projects uh to which we supported uh Patty in identifying those Energy Efficiency projects and then also in implementing those Energy Efficiency projects over the last four and five years uh so as part of that process uh when we uh identified the opportunity for solar at the campus um what we say is from a procedural standpoint we want to make sure that you are reducing your energy consumptions prior to considering solar projects on any of your school campuses and the reason being is when you're sizing a solar system for any particular campus you're sizing it for the consumption that you have on that campus uh so if you don't reduce your energy consumption and you go and you build these very robust systems and you reduce uh after the fact then you're paying for all of this construction work and all of this energy based on consumption that's no longer available so what we do here is we take the opportunity to reduce your energy consumption at all the canvases get you as efficient as we can and then we consider solar after the fact and make sure that we're izing your systems correctly so in the beginning what we did is we looked at the prop 39 program as an opportunity to identify Energy Efficiency measures within the electrical systems The Lighting systems the heating and ventilation the mechanical equipment and uh over that process uh we found about $500,000 a year in annual Energy savings and that's utility bill cost savings as well as maintenance that goes to the district uh and the total program was about $7.4 million uh for the profit program that's so that's the opportunity overview so then the transitions into the solar project itself itself so after we've gone through we've done our assessments and our installations of the solar of the Energy Efficiency projects then we move into identifying the opportunities for solar so in this case what we did is we did a solar feasibility study and that takes place by going to each of the individual campuses the dist the district has identifying opportunities for where solar can be placed how much solar can be placed where would the runs go to your main electrical gear in order to connect these systems and they what are the best opportunities uh for laying those systems out to get the the most maximized power out of those systems we can go to the next slide here so after yes please question absolutely the the on slide three you mentioned 546k energy cost per year yes that's not cumulative but that's every year that's our savings yes so that that is that is on on an annual basis uh all of the schools that were impacted by the Energy Efficiency projects that were done uh the delta between what your original consumption was and the consumption after those projects were installed that's the that's the benefit that the district receives by installing those projects so I'm going to ask her off off the top well it's not off the topic but it's kind of concerning this is that I know we hired an Energy Efficiency manager the manager is still in place yes yes and what does that have to do with this in terms of I mean if these guys have done that work I'm looking at that position now in my head is like a extra position that we don't need uh this this is just for the project itself then as far as keeping up with the records and all the the the maintenance and the Energy Efficiency that happen throughout the year after once we're gone it's still with the energy manager our manag also okay not and what I would also say uh to that effect is the $7 million that the state gave to Anaheim to spend on Energy Efficiency projects is a fraction of what the total identifiable opportunity is at the district um there's no way that that could sufficiently handle all of the Energy Efficiency measures that could be identified and completed that was just a portion of it so um what we did is we we took our priority list and said what's the loow hanging fruit that we can identify and spend those dollars get them in the ground and really get some Energy savings going uh and leaving some of the harder stuff to be identified uh and and continued later on as the program wound down absolutely Lighting systems are T typically out yeah and it's um so I would say an opportunity where you have the ability to do a plug-in play System where it's uh let's say a lamp comes out and a new lamp goes in that's really the easiest one uh it's the most cost efficient uh it's the cheapest to put in and it has the the easiest payback opportunities and then as you you scale up the SC the opportunity scale there it gets into uh full lighting system Replacements and then controls uh and then as you get further down the chain it's uh HVAC equipment mechanical equipment and and so on and so forth y well I mean Mike maybe what you could do is I'm sure the rest of the board would like to hear it is maybe in a Friday letter to give us a little bit about the Energy Efficiency manager uh uh job description and what they're doing now compared to what they were hired for right uh and I I want to see the cost benefit analysis of that position I think when we hired them if I'm not mistaken at some point in time we said that we wanted to see that cost benefit analysis on a on a at least a yearly basis for us to figure it out so I think this will give this is a timely discussion so maybe we could have that and I'll PR letter we can go one more slide uh so as Petty had mentioned uh we went through the process of identifying what a potential project would look like for solar at the district and we put it out to Market and we aided the district in creating that procurement document uh all the documents that went along with putting this out to to Market uh we aided in that process we helped bring contractors to the bidding process and helped evaluate uh when the bids came in in order to determine who was the most responsible biders and as a result this is what you see here as the potential for the district to be receiving as as a benefit of this project uh so just going down the list here in terms of robust miss this is one of the larger projects that you're going to see in terms of solar at any District uh for us at at coming this is this is one of the bigger projects and one of the most that we're proud of uh due to its size and the complexity of just getting this to Market so we're we're very happy with how this project is turning out so far uh the way that this works is it's done through a power purchase agreement uh we'll get to that a little bit later in our presentation here uh but that's a mechanism for procuring uh a project without paying any Capital upfront and you're paying through it through energy costs uh over time and so this power purchase agreement was done over a 20-year period which means that you're paying for the entirety of their project over 20 years you're not paying for it right up front uh in terms of your District sites all the sites were considered and all the sites were included uh so we'll get to another slide here that shows the sizing at each of the sites and we can go through why they were chosen that way uh and how they're going to be allocated throughout the project uh in terms of your energy rate so this this pertains to what you're paying for the actual utility cost so all of us have utility bills at home uh we all pay some rate per some unit of energy uh this is what you're paying uh to the contractor for the duration of that project so the way that this works is as you consume energy you're paying this flat rate for all of that energy for the 20 years there's no escalation there's no increases it is that flat rate for the next 20 years whereas through Apu or Southern California Edison uh the expectation is that they will raise rates somewhere between three and 5% every year uh annualized over the next 20 years and so that that rate that you would see uh will be quite a bit more expensive 20 years from now versus what the solar contractor will be providing you uh the way that that works out is uh in theory a $14 million net benefit over that 20-year period and that factors in utility cost escalation uh and bringing the future dollars back into uh present dollars next slide please what is the 12.6 MW yeah so that is the size of the collective systems um so on the next two slides I'll show you what each school is going to be receiving in terms of the size of the equipment that's going to be installed uh the aggregate of that equals uh 12 and a half megawatts of power and if any of you understand how much power you consume at your house that that's quite a bit of power you probably consume uh maybe a th000 kilowatt hours a month um this is this is substantially larger this is tens of thousands of homes equivalent per year uh in power generation so this is a very large system let me ask you the question about and know you mentioned uh Edison and Apu is an high Public Utilities right yes now have we already worked it out with APU in terms of I I know at some point in time I think they didn't really support U us having uh solar right so a Apu has joined now they do accept power purchase agreements and what's going to be done is uh there are phasings of the of the entire project that I'll get to in a later slide uh and I'll call out when those when the process of engaging the utility company as as well as having them do the interconnection agreements will happen next slide please so from a project overview standpoint uh I'm going to go through all 20 of these and what I'll say is uh each one of these was identified this system size is a is a combination of the utility consumption that is currently taking place at that site as well as the size of the available space that we can put solar and the orientation of those parking lots and that's how we really come to a a total sizing of these system sites and as you'll see there are some sites that are larger and some sites that are smaller and it has to do specifically with consumption at the site some sites consume more than other sites uh some sites have better parking lots than other sites they're better oriented they're larger they have more capacity for uh bigger offsets and so all of that is taken into consideration when we're identifying how big of a system and how much of a payment how how much of a return on that investment you can actually get from installing solar on these projects did you look to see why some of the schools that are of equivalent size has such a disparity in their consumption and why what is consu why one campus is consuming more than the other yeah so that's one of the factors I wouldn't say that's the exclusive factor for why one system is larger than another a lot of times it actually has to do with parking lot sizing orientation and sizing so some parking lots you'll have is a north south which is not as good as one that is an East West because you have different orientation of those solar panels um some parking lots are bigger than others and better configured to allow a very large robust system to be placed where others are small and more Compact and you can get one or two array sizes in those parking lots so there's there's several factors that are uh impacting that um what I will say is it it really just comes down to looking at all of it uh from a from a return standpoint when we modeled all these projects uh and these were the numbers that came back the best this is the best return for the district at each of these given sites maybe I didn't say right these numbers here this is the current consumption that's not the current current consumption this is the current sizing of the system that they're going to be installing okay can I ask a question too I mean because you're saying it's the it's the configuration of the parking lot that makes a difference because if you have north south you're not going to do as well as an East West is that correct that that's potentially yes is it possible Patty that we could reconfigure some of these parking lots I mean is it impossible let's say if we've got one that's a north south to change it to an East West we might be able to do that certain situations maximed our parity me a lot of parking striping uh and uh it was done considering access layout of the parking lot cap the need for parking stalls and some are just naturally oriented in such a way that they're going to be facing south north south or really ideally South and then just have to West we may have some [Music] pars me that's that's the way it's going to be right because they're the newer ones right okay thank you okay uh so these these two pages right here is a combination of all these School sites uh added together and as I had mentioned the total system size here is about 12.6 megawatts which again is a very very robust system so just I I would focus on that that you're getting a a wonderful project here we're very excited about it uh and I wouldn't be up here preaching this if I didn't want to stand behind it so I I'm very excited about the product that we've uh presented here we can go to the next slide um as Patty mentioned so in the uh the bidding process uh we wanted to go with a a a procurement method that allowed us the opportunity uh to find the most responsible bidder for the district uh what we wanted to avoid is a low bid scenario uh which could have given us uh a low cost but in real reality would have presented challenges in terms of getting the best possible project to the district uh at the end of the day and so this is a representation of some of the qualitative components that we included in our selection process and what we used uh to score each of the contractors against one another in order to narrow it down from the original eight that she said uh had been submitted down to the final uh three and then ultimately the last contractor that was uh brought here today go to the next slide uh I won't get too far into this because obviously there's quite a bit of text on this but again this is just a representation of what's included uh in our bid documents in order to uh evaluate who we felt was the most responsible bidder uh based on the criteria that we put in our uh procurement papers thank you uh and after we narrowed it down to the final three we went through uh two rounds of best and final uh and at the end of the day it was NG and pfmg over the last two as part of the final round and at the end of the day we're here with pfmg as the selected contract who we would like to perform their work on this project uh and in doing that right there I will pass this over to Michael to take it off to discuss pfmg and their role in this project well thank you Adam and and thank you Patty for the nice introduction and thank you to the team here at the district and at the board for uh for having me here today to talk a little bit bit more about this solar project as Adam said my name is Mike Beverly and I'm with pfmg solar uh we are in Orange County based uh solar energy company that does solar projects for school districts so in total we've built solar for uh 37 different school districts in Southern California locally here in Orange County uh we've done the work for Tustin Unified Fullerton School District Saddleback Valley Unified um as well as uh we're under contract with bua Park School distri in Los Alam Unified School District so we are the number one provider of solar energy projects for school districts in Southern California with a total of 37 districts and almost 400 individual schools for solar projects delivered just like the one we're talking about here for Anaheim High School District could you go to the next slide thank you and so I think Adam and and Patty have done a good job of describing um in some deal the solar project and and the process to get here uh in addition to that there are are a c couple other elements to this project that are also included that we thought was interesting and would be important for you guys to hear about uh the first is that each of your schools will now have an electric vehicle charging station included as a part of the project so each station will have um two ports so that electric vehicles can be charged on site by uh folks that are visiting the district um in addition to that as a part of the solar project we're bringing only top tier highquality components and contractors as a part of this project uh that includes Hana 425 watt modules which are first-in-class investment grade solar modules manufactured in South Korea and among the most efficient and um and effective solar panels available in the market and in addition to that in addition to the components and the equipment that we're bringing as a part of this project we're also working with uh first in-class contractors and partners on this project specifically our uh our selected electrical contractor is a group called rosenan electric which is a uh a NAA contractor which means that all work will be provided by ibw um Union electri electricians and in addition to that rosenan is a group that we've been working with at pfmg solar going all the way back to 2010 on our first project and so we know that they have the quality and the team to deliver on your project but they're also located and have an office in Anaheim so they have a a broad um and a robust presence here right in the community with a large office right off of uh South Anaheim way uh near the five there so that they're a preferred contractor in one of the groups that we bring as a part of this project to help do the work of solar at your project in addition to that um as as Patty mentioned uh each of your individual sites will have an online production dashboard that will be accessible to the public to the staff and to the board members as well so you can monitor hour by hour day by day the performance of each of your solar systems um down to the hourly production of the systems and so we've seen that that's a nice way for the district to be able to see what's going on with the solar systems that are operating at their campuses but also we've seen that teachers and students have been able to use that and incorporate some of that in the classroom and see the actual performance of their systems operating in their parking lots and what the effect of things like weather and seasonality has on the performance of solar and then finally as a part of this an important part of the contract that we're asking for ratification of today is a performance guarantee So within that contract if we don't perform up to a certain level in terms of producing enough solar energy for your schools there's actually a penalty payment in there that we have to pay back to The District in the event that uh we don't produce enough power and so what that means that is that if we don't produce as much power as we say we will within the contract then we have a payment in there that is designed to make you whole for the Lost energy and that's based on what your expected energy cost would be um based on your Southern California Edison and Apu rates um taking into account the price that you pay for solar which is your um avoided utility cost and so we feel like that provides a lot of incentive for both our group and the district to be in the same um working together to make sure these systems are as productive and as effective as they can be uh and so in addition to all the different components and the technical components that go into these projects uh pfmg solar also brings a couple other aspects that we think are unique and represent the experience we have working with school districts here in Southern California and in particular around the education aspect uh we have a couple different elements that we've talked with the District staff about and we'd like to offer as a part of this project to the district uh if interested and the first is that we've developed uh Next Generation science standard compliant curriculum for both Middle School and High School based on solar energy so the curriculum is provided to district teachers and they're able to bring the lesson plans into the classroom and teach about things like electricity seasonality sustainability and the environment that all tie back to the solar arrays located on campus in addition to that we have what are called solar toolkits and these are boxes of experiments that we provide to the district so that teachers can get a hands-on experience for their students uh and try to create some excitement about renewable energy and the environment and so these are things like um miniature solar panels that are used to power a fan or volt uh voltmeters that can be used to run different experiments uh all the way down to things like uh glow-in-the-dark beads to understand you know U solar Radiance and the effect of that and so that's something that we offer to all of our district uh customers and something that we would offer to Anaheim High School District as well and then finally you can see a couple pictures up here on the slide but given our proximity in Southern California and given the number of districts we've had uh or that we've worked with we've had a lot of opportunities to work in special projects and at special requests from different districts based on um things that are important to them you can see down there in the in the bottom corner there's a green solar car which is a project that was put together from a team at Palmdale High School where after we completed our solar project there were a group of students that got really interested in solar so they created a solar team that went and built a car and then compete in that car around the country uh in different races against different high schools and that's something that we've participated in through both funding and providing some technical expertise to um to the team there and given the proximity of of our office which is Huntington Beach and our electrical contractor rosenan which is in Anaheim we definitely feel like there's a lot of opportunities for our group um to participate in the educational component along with the district through things like internships career Affairs special projects really anything else that the district may be interested in um you know we fully support and would look to support our district Partners as a part of that could you go to the next one thank you in addition to that um something that we found in working with school districts over the last 12 years or so is that one of the key metrics of success is the involvement and the understanding of the community in the project and so something that we try to do at each of the districts we work at is put a strategy in place to involve the community at different phases along the way so that they understand the scope of the project what the project is doing and the importance of solar energy in their community and so what we would typically do for a project like this is prior to starting construction we would host a series of town halls where members of the community are able to come and attend as well as District staff teachers board members if you like uh and hear more about the solar project in terms of where the arrays are going why they're going in a certain in a certain location how they work uh as well as ask questions of members of the pfmg solar team as well as coming and District staff to help get ahead of any questions that the public and the community may have about the solar project because we've seen a lot of excitement that comes with these projects and as a part of that uh we want to make sure we're providing a lot of good information out there to the community to understand all the benefits the district would be receiving from a project like this in addition after completion of the solar project after completion of construction we typically have a solar celebration or a ribbon cutting event or sometimes we call it a flip uh flip the switch event and what we do is we celebrate the beginning of the district receiving renewable energy from the solar arrays and this is an opportunity for uh local media local public uh publicly elected officials as well as community members to participate and come see the solar array and celebrate the beginning of renewable energy for thect district and we found that to be quite um quite popular we've had marching bands there mascots a lot of different groups celebrating the the initiation of the solar project um and then finally once the system's in operation what we typically do is provide an annual performance report that goes back to The District staff and then we can also present it to the board comparing what we expected the system to do versus what it actually did that's also a nice time to be able to Circle back with any other events or for um educational components that have gone on over the course of the year so that the board and the community can understand uh exactly what's going on with the solar project other than just providing shade and generating energy thank you um and then just a little more detail on the structure of the power purchase agreement which as Adam Adam mentioned is the the method of delivery for this project so what's called the PPA is the power purchase agreement and the way that that works is PF fmg solar brings all of the capital to install uh engineer and interconnect the solar system so all The Upfront Capital cost for the construction as well as we're responsible for all the ongoing maintenance operation and repairs to the system that need to happen that also includes everything from panel Washings to um to to uh equipment that breaks to routine maintenance all of that is included in the contract and is included in the price um that we're selling energy to thect district for so truly the only responsibility of the district is to purchase the energy from the arrays for the term of the of the um contract everything else is on us from installation to maintenance to operation and uh monitoring of the equipment um and so as a part of that as Adam said the price that you pay for power is fixed for 20 years so as utility rates continue to increase your price for power under the power purchase agreement would be flat for the entire term so the same price you pay in year 1 is the same price you pay in year 20 so it provides a nice opportunity to save money up front also save money over the long term and provide stability in terms of what your annual cost for energy is because you now have a contracted rate for full 20 years um also as a part of that you only pay for energy that is actually produced by the array so as I mentioned before there's a performance guarantee where if we don't produce enough energy there's a penalty but also the only only way that we recoup any of our investment and our entire business model is set up to sell energy from the arrays so if these arrays are underperforming for whatever reason then we're fully incentivized to come out repair the arrays fix them and get them operating back at the capacity that we expected because that's the only way that we that we um generate any Revenue off of the arrays is by producing power and that's what you guys want because you want to save money on your utility bill but that's also what we want because that's our entire business model I have a question on it sure um are are there any installations that will be generating more electricity than what we're consuming now so each of the systems and this was part of the process that went through into the uh in the RFB and then some of the followup each of the systems has been designed to produce less than 100% of your annual usage at each of your schools so something that was included in the RFP was we had your historical energy usage then we also had your expected Energy Efficiency um Energy Efficiency measures and what your load would be net of those um efficiency adjustments and then we sized the system based on that information so we took into account your current load plus Future Energy Efficiency to size the system so that we were never over 100% of your usage at a particular site over the course of a year okay so there won't be any time that we're we are paying for uh energy that we're producing producing but we're not consuming that amount so um so with over the course of a year on an annual basis that's correct on a month-to-month or even a day-to-day basis there may be times where you're producing more energy on a particular site than you need um from or than you need to use on that site and so both Anaheim public utilities and Southern California Edison have a program that's called net metering and what that means is when you're producing more than you're using you can send that energy back to the grid and then you get a credit on your bill for the amount of energy that you send back and so that's particularly important for schools because obviously on the weekends you guys are not using as much energy as you as you would be during the week but also um a lot of times over the summer when you're using less energy over the summer you're developing a bank of credits during that summer period that you can use off in the fall and winter when production from the solar has come down a bit but your consumption on school is higher because because the students are back so it's kilowatt credit not dollar credit uh it's a it's a dollar credit so but we sell back at wholesale but we buy at retail uh you sell back at retail so it's retail net metering that's right okay yep okay good going back on page six and seven I'm looking at um uh where did I see it um an Anaheim High School which is our biggest school so that should be our biggest consumption is 553 KW M on page 7 and then I'm looking at um Walker Junior High which is a a school a quarter of its size is is generating almost exact same kilowatts why is there such a discrepancy in size but not uh proportional in kilowatts MH yeah well I think you know like Adam was talking about part of what we're trying to do and what we try to do along with the the team here and with coming was locate the arrays in areas where the solar canopies are beneficial to the usage of the campus so typically that's in parking lots where we're providing shade over the over the cars and so in some cases and I believe Anaheim may be one of those cases where uh the the capacity is large and the school is large but if the parking lot is small then there's only so much uh solar that we can fit on that particular site and in some cases that limits the amount of solar that we can provide um to the school so you're you're only involved in parking lot structure Shades uh well we've done I mean we Ed the same canopies both in parking lots as well as sometimes in areas like along the grass or in areas throughout the campus part of our conversation with the district was making sure that we were locating those arrays in areas where there would not be any problems with path of travel or usage of the camp uh of the campus and other ways or locating the arrays for example we couldn't put the array directly in front of a two-story building because then that that building would shade the arrays um for a significant portion of the year so that was a big part over the last 18 months or really maybe even two years really was trying to find at each School what's the optimal location and really we're trying to fit as much capacity as we can on site without going over their annual usage for the year and without somehow negatively impacting the usage of the um of the campus and certainly some schools and some locations were much easier to get up to that maximum capacity than others others we really had to try to squeeze it in there and fit it in there and I know Anaheim was one of those schools where we tried to put as much as we could but we also didn't want to end up having put arrays in areas where they were creating um conflict with use on on the site there but Patty with the with the new parking lot is that where we're going to be one thing I want mention is imped ourg as as student denser sites but in reality the site is small for a school of that size weed solarscot but a future master plan you will see for TW building building those were the decisions that we've beening just looking into the future we need to consider this is a contract we have building in we back we to advance it doesn't sense as far as the size of the of the campus but we took into consideration any future development um and the other thing I want to say is there are future opportunities because the the California Cod C uh anytime you are building new buildings it will require new infrastructure for solar so for instance the Magnolia Cy SEC building the TW building that we're designing right now that one has all the conduit that's going to be ready and staged at the roof for future Sol so far or requiring that we install the solar panels but I'm thinking in future generations of calary cod or um they may that might be a possibility where they will now say not just the infrastructure but also the solar so there's always opportunity to bring more solar it may be in INR installation in the parking lot it may not be possible just because we're going to have quite a bit of development we're thinking hopefully at Anaheim so we made those decisions the placement of the of the arrays are based on any future plans that we may have all AR are parking lot through the district's nothing scattered through the throughout the campus originally were looking at maybe bringing some um solar arrays into into the campus for shap structures uh that was part of the vetting process that you know why this took this this long uh at the end we determined that now we were going to keep them in the parking lot making sure they're close to our switch gears and our uh interconnection points but also DSA will be involved in this project they will look at path of travel and we have some path of travel issues that we need to address and it shouldn't go along with this District the new stimulus uh money that we're looking at that we have received with the cares act and maybe a future stimulus we will just be we will be doing more of these Outdoor Learning areas covered areas and at that time we're going through DSA addressing path path of travel so we have that funding source now we don't have to look at solar structures to create lunch areas covered lunch areas so we will have different ways of getting the work done so ultimately this ended up all our Solar are now in parking lots and there's only I believe one school and that's Lexington where they require requested an inground installation so there's going to be a solar array in their close to the to their [Music] fields here before end of the term at the end of 20 years the district has three different options first option is that we the contract for another 5 10 15 years to keep the contract going where we continue to own the systemer energy the other option District purch the solar from at that agreement those options contract we to remove syst Rive try and reach agreement with the district over one of the first two op in the all the all the hard work has really been done so to renew a contract put some fresh panels up there or uh upgrade the system at that time you know the the cost to do that would be relatively low so you know we think that there's a high likelihood that we would be able to reach an agreement to either sell it or renew the contract but the district does have that option which provides security at the end of term that you guys can decide what the best use of your sites is and if you want to continue with solar or not uh and also as a part of that a different points along the way in the PPA contract the district has the right uh if they so choose to purchase the system outright and own the system themselves if you wanted to so there's no obligation to do that no requirement but at different points within the PPA you do have that option if you so choose so we haven't seen a lot of districts do that but it is an option that exists within the PPA and if you guys so choose to do that that's um that's your right um and one piece I did forget I wanted to to get for Patty um as a part of the solar canopies as well there's going to be LED lighting underneath all the canopies in the parking lots that's included as a part of the project and in addition to that we're running conduits so uh channels out for future security camera locations so at a at a later point when the district's ready to install security cameras um the plumbing has already been put in place to run those back to um the point they need to go back to so that's all included as a part of this project so appreciate your time and Adam did you want to hop back over here yeah sure I'll do one thank you CL here on the schedule and I'll show you some don't need this up here do you that's mine thank you okay here so this is where we'll talk about the schedule for this project uh so in the contract it is a 30-month contract that is start to finish uh cap on both ends that is absolutely completed uh the actual construction timeline of this project is 23 months and so once this contract is actually approved and they can get into the due diligence process that's when we would expect the 23-month clock to start on that uh the 30-month uh duration includes engagement with utility companies in order to get them to sign off on the project to do final installation of their uh gear if there's any uh to do final interconnection uh close out the project make sure everything is good and done with Thea uh full stop so that's that's really where we get that full con project timeline uh but we're focused on the construction timeline at this part of it so for construction as I mentioned it's all 20 sites um Coming will be supporting for construction management and project management purposes as we did in the development of this project so we'll be uh sitting with the district to to watch us through all the way to the end um over the dur of this project we're going to be starting with due diligence and real estate uh so as as you had mentioned earlier with the utilities uh there is a discovery process where they uh with pfmg goes to both utility companies collects two to three years worth of data uh and makes sure that the sizing of these systems matches what the last two to three years of data is uh we obviously understand that Co was a little bit different for the last 12 months and so that's why we're requesting a larger block of data in order to go farther back uh and then be able to blend that data and make sure that we're getting a a better assessment of what the consumption looks like at these sites and once that Baseline is established then they can move forward into other real estate activities in order to close up the final designs of these projects and get it solidified and then submit it to DSA uh we're expecting about a six month six and a half month timeline from start uh to the DSA process and then from there we'll move into phase one of construction uh and then phase one and phase two will run concurrently and we will have a final schedule for which uh schools are going to be installed in which order and in which phases they are but for now we are bucketing in two separate distinct phases for construction purposes uh and with the Final Phase uh phase two that will lead into what I mentioned to you earlier in terms of close out and initiation with the utility company to get this project signed off go to the next slide here so we'll have uh five slides five or six slides or so these are just basic representations of uh some of the school sites we don't have all 20 in here um we figur that would probably take quite a while to go through these but this is a good representation of what you can see from from an aerial perspective so when we're laying out these projects we're looking at the total complexity of the campus how it's oriented where is the main switch gear located and then how do we get the the project to be maximized to go from the Home Run uh to that electrical gear in order to get this project established uh so this one Lera this is the biggest one and you can see that there's quite a bit of parking lot space and it's oriented in an east to west configuration which means that your panels are north south uh which is the best uh solar exposure full full South is your best solar exposure so these are set up very well and you're able to get quite a bit of power generation out of the system uh we can go to Cypress can I ask a question first on the map the red square is that your controls is that where everything you know the yellow line leads to this red dot what does that mean uh the the Red Dot on the upper left on the map yes on each map right so that'll be your switch gear or what your switch gear so that that's your main electrical interconnection right okay yeah and that's where so everything ties into one one individual system and then that gets run all the way back to the switch gear and connected to get pushed back to the grid are they all around are they all that long um some of them some of them are longer than others the way that this works is these are these are bored through the ground so this is not going to be disruptive uh to to members of the campus um it it's it it's going to be completely out of sight for them just the way it worked out I guess exactly yeah the only part that is going to be uh impactful in any way is is going to be the actual construction uh of these systems where they're they're putting the case the concrete quasons the uh the steel columns and then the solar panels uh once those are up and done uh they can open the parking lot back up uh for for major purposes of parking and they'll really just be using a little buet truck to do their work underneath those canopies to finish up the project so we're expecting I would say probably two months at each site will be kind of the the real uh construction you know the Brew of the construction timeline and then the duration of that we'll really just be finishing up the minute stuff and in connecting those systems together which can be done with one or two trucks uh at each site okay so let me ask you a question uh te technical question and I don't know so if I take a look at Anaheim High School yep I'm looking at this yellow line go all the way to that big red uh X right the corner of the uh field yep I'm assuming those are the yellow lines are all the line the the connectivity l Line That's goes all the way down yes conduit yep conduit that is the underground conduit what happens if it C conduit is damaged or something happens where what's the possibility of us losing like uh electricity temp of connection to the entire campus um are you talking about after the project is installed it's up and running and it's operational and something happens to the underground conduit yeah yeah so that that'll be a that'll be an O andm uh procedure that will engage pfmg to come out and and assess the damage and get an understanding of how it happened what happened and what are the REM remedies to get that fixed and then they also are depending on how it happened um there are Protections in the contract that afford the district the opportunity to recoup some funds if it was if it was uh installer error or if it was something uh other than that well let let me ask a question in terms of uh the the projects that you've already completed have you had any issues in those campus sites where that H that has happened so no you know we have not had that issue and I think to Patty's point one of the reasons that we use underground Directional Boring is to try to avoid you know as much of any kind of interference as we can while we're while we're boring and locating the uh conduits in areas where they're not in conflict with anything else that may under ground so that's part of the process we're going through right now is doing real estate assessment of what else is out here in terms of underground gas lines or other electricity lines so that we can route our conduit in ways that don't uh won't affect that and so this is our anticipated conduit route but we are doing further diligence to make sure that we can go there and a lot so that that responsibility falls on you in terms of taking that route and making sure that it's connected so in case something happens in the future our contract is protecting the district in terms of if it falls on you to fix it that's right so the conduit is a part of our system a part of the solar system which means it's our responsibility to maintain it and make sure it's working and in the event for any reason the arrays were to go offline for any reason you are still connected to the utility and would have uninterrupted power on your site okay even this whole solar system went down okay so that that's I think that was my original question was if that were to happen then we still have power it's not like we're going to go dark correct yeah it's actually um you're I don't think you're actually allowed to disconnect completely from the grid um so yeah you you'll have Edison and Apu power still powering your campus in the event that you have some problem with the system how big is the conduit uh that would be a might question yeah so typically if we're talking about the conduit we'd be looking atbe three or four inch conduit under the ground but it can depend on the size of the system obviously it gets a little bit larger we go with larger conduits but that's typically what uh what we run and how how deep do you go in well it depends how deep we need to go um I think typically we're looking you know 5 to six feet underground but a lot of times if we see that there's some issues we can go significantly deeper to get underneath that whether it's some kind of a root ball from a tree or some other kind of power lines because we're using Directional Boring we can go deeper underground and that allows us to sometimes get past issues if either we know there's some kind of an U underground issue or sometimes if we don't know exactly what's there and maybe the the plans aren having been updated in a while um then we have the ability to go kind of as deep as we need to go to avoid my I my I guess my question is related to how how far the the uh the parking lots or even the areas some areas that will be like for example Anaheim high school you know if you're going through that route you probably going to have the parking lot closed for uh you know a number of days so I wanted to kind of figure that part out yeah well actually so actually the way that they do the Directional Boring is they drill uh they dig a bore pit and they they put the Directional Boring equipment in there and then they drill another board pit and it comes out the other side so actually it it's actually not quite as impactful as you would think because it's all underground except for the two Bard pits or three B pits depending how many turns you need rather than doing um like a trench where you would have to trench the entire area which that's what I was thinking okay yeah so that that's one of the reasons that we try to use Directional Boring wherever we can is because it's less impactable to the site and allows things to stay open can I ask a question about your red dots these are okay uh you have five of them or six at Anaheim and yet Cyprus has one so what is what is the difference there I mean when you've got more Towers on Cyprus than you do on Anaheim you know to be to be frank that could actually just be it's just a red dock it's a what it's a red dot I'm assuming that these are supposed to be where things are controlled but yet which side are you looking at Anaheim the one he's just was referring to the last one Anaheim comparing to Cypress compared to Cyprus and district office has none I don't even see that one yet but there were like at Lera you have six at and then a big well you you have red dots on the on the structures themselves and then you have that one way off in the corner yeah um so the one the the Red Dot with an X is the interconnection uh that's where the main utility is the solid red dots are likely trees that will be removed as part of that installation you're removing trees wait a minute you're removing trees oh god oh uhoh that was the wrong word to say I'm going to retract that statement so so there's there's a number of things that it could be here so there are in our program and I I apologize for the lack of clarity on this in our program they tend to have items that are scattered around this typically that will be something that we put as a carve out if it's a if it's a potential for a tree it also could be um inverters on some of these campuses some of them don't have any so um to be frank I think it could just be a carryover where we had inverters on some and not on others and it was just a screen grab that we took these are preliminary drawings okay right this is not this is not finalizing and so I apologize if I upset anybody in the room on on taking any trees out I we will relocate trees Anna absolutely Anna is going to hop in a car tomorrow and go track those dots down all right and I think that brings us to the end of the presentation here so uh I I have one quick question um I always like to wait till the end because you answered a lot of questions um thank you so much this was um we've been waiting for this we're so excited and congratulations to you for getting the bid um you you mentioned uh sign offs for the electrical companies what is their incentive to sign off on this for for us with this sure so there there's there's State mandates at this point that are that are uh legislating for a push towards Renewable Power um are you talking about in terms of allowing you to to create these solar projects um so there's not really a mechanism that they can deter you what they what they have done is they've made it a little bit more difficult for them to pencil over the last five years um what the utilities have done is you have a demand period which is you you have a higher charge of of energy at a certain period of time a day uh typically that was you know let's say 12 to 400 p.m.

because because that's the last day it's like a minimum day of school it's finals for our high school so we need to make sure there was enough time between that last day of school and the ceremony for um alternative education Gilbert and player schools and Oxford Academy so they will take place on the the 25th both at 4:00 with Oxford Academy being at handle stadium and alternative education being at Glover Stadium then on the 26th and 27th we have four ceremonies scheduled for those days two at Glover two at handle the same for the 27th of May again two and two and that's important because as you know normally we have it all on one day right but we needed to maintain um some space in between the ceremonies to help with traffic and crowd control we also needed to give our maintenance and operation enough time to disinfect uh the chairs and things going on at the stadium so that was a reason why we spread it out over those days so it is a little bit easier for us to manage it's also um more meaningful in terms of helping to support the students in the way we stage graduation because that's going to even look different as you know we used to Stage underneath the home bleachers both at Glover and handle well we're going to need a bigger space so now they're going to have to Stage kind of on the infield behind where the Jumbotron used to be to create more space to help stage and they'll walk in differently or they'll stage on the the grassy field um by behind the stadium or kind of on the soft fields on the side of Western Western's Glover handle stadium so those Logistics are still being worked out but we can't do business as usual because of some of these guidelines that we have to follow so those are some of the logistics that working and that's why this schedule makes sense for us to be able to spread it out versus what we have traditionally done so on the Wednesday the 26th you'll see that Lera and Savannah are at handle Stadium at 10 o'clock and 2 o'clock respectively and then Cypress and Kennedy again 10 o'clock and 2 o'clock respectively at Glover Stadium now I will say that part of the reason and part of the thinking behind who is scheduled when we had to do some research in terms of the advanced placement or AP exams because we're typically giving AP exams at this time uh we wanted to make sure that there wasn't a conflict with any of our seniors so part of what we were doing is making sure that no school had students testing during their time so that's why they've been given the schedule they've been given so students aren't testing when they would be graduating Believe It or Not we've had students in the past that were in that predicament so this year not going to be the case because we've taken that into consideration as as we built this ceremony and then you can see finally on Thursday the 27th you have magnolian Western who will be at handle Stadium at 10:00 and 2 o'c respectively and then Anaheim M catella at globber Stadium the next slide you see some of the just the key Logistics I want to make sure you're aware of that we're having to work through as we build out the ceremonies and all that comes with it uh in terms of planning so the California Department of Public Health graduation guidelines they say basically if you're in the orange tier which is what we anticipate being in it's a 33% capacity in our stadiums and that includes the attendees that are our graduates our staff and the guests so as a result we are going to be giving each graduate two tickets right so if you have a school of catella that has maybe 700 graduates that's now 1,400 people that are part of their family whether it's Mom dad mom Grandma dad Uncle whoever their plus two are they can be at the ceremony that allows us to still meet the guidelines that have been given plus the graduates plus our board members plus cabinet and the staff who are there to work the ceremony as you know each sta has row monitors and people who help with the staging they're all factored into the capacity so that's part of what we um had to figure out to make sure that we meet compliance uh attendees we asking to sign up in advance so we can pre-register and that's going to help with the the also the Jumbotron we're making sure that for those families or students who wish not to attend for for perhaps safety reasons maybe they um are still uncomfortable coming to in person for whatever reason they can still be embedded into the ceremony right so we need to know that so we can as we build the ceremony those names can still be announced in a flow that makes sense and have their images on the Jumbotron and be read where it's not it's a smooth flow as we go through the process so that's going to be an important piece for us as we as we move forward with the graduation ceremonies as well and then one of the requirements that they've given to to schools is that the audience seating must be fixed or marked so think about when you go to the traditional Stadium you have your ticket that says I'm in row 15 you know seat a right whatever that is we have to work with our stadiums to have some type of marked seating so when parents are and families are coming in they know exactly where they're going it's the guidance that we've been given so we have to honor that the nice thing is with with Glover Stadium we're potentially looking at having families coming from the East and the West so we don't have to all come in through the same entrance so we'll be able to divide the students up too by their alphabet where it's easier to to manage but those are some of the logistics that Joe SEL Vidal are working with the site administrators on on so they're considering send giving a ticket with their seat that's right now that's the guidance that we have to have the seats actually marked so when a family walks and they know where they're sitting right well then I assume then we're going to get we're assigning the the seats to the ticket correct which also goes into the why the attendant must sign up because we need to be able to account for who has tickets and where they're assigned so it's it's it's a it's we're planning a big party right and it's a lot of logistics that have to have to be factored in part of the things too is again the the compliance says you have to have at least two hours between ceremonies well as you can see for ours as you know under normal circumstances our ceremonies are about an hour to an hour and 20 minutes so even if we take a a little bit longer we still have more than two hours in between ceremonies which again gives us time to clear out families from the first ceremony and give time for the next ceremony to get to get ready into the into the parking lots or into the the schools if it's if if it's handled no food and drink are allowed in these ceremonies as part of the guidance and then the no hand shaking or hugs and that's more in terms of how we um are giving the diplomas and the certificates they they don't want people coming into context so we're working on a way for you still to be on the dis and be in the picture without you having to touch a student as they as they're receiving their diploma cover uh on the stage for the picture and photo off so those will all be factored in uh we're going to limit obviously the folks who are on the stage it really right now will be the board members and probably the principal and the students who are speaking at the ceremony so we won't be on the stage we'll be working the event just like uh the staff at the sites and then finally just as a caveat one thing that we've been made clear of is that the local Health departments can have more restrictive requ criteria and different um closures based on on guidance uh we believe that the guidance that I just shared with you is what we're going to be able to do but the caveat as it could change is is rates or data changes in the county but this is kind of what we're having to work with right now and we're we're very optimistic that this is where we're going to be headed when graduation takes place good all right all right so if you look at the last side that was really my update for tonight I told you it was going to be succinct but if you look at what's happening in may we have several things that we're going to be talking with you about uh we're going to have a more in-depth presentation around our summer programs so as you know we're preparing for summer school summer programs and what that might look like we want to make sure you understand what what we're going to be presenting and offering for our students as we move into the summer a lot of logistics are being planned right now which is why in May we'll have a lot of that finalized and we'll be ready to to share what the the scope and sequence looks like for summer programs I'm really excited about what that's going to look like the one thing I want to stress and this is also for our families who are watching summer programs will be in person okay other than the summer Language Academy who we already approved a contract with with uh our partners at Cal State floron to develop curriculum for virtual which was a while back we're going to continue with that being virtual but everything else will be in person so summer programs is planned to be in person which is great preparation obviously for our fall as well which we've already said in a message that superintendent matsuda put out uh I think it was last week or week and a half ago that we're planning a full five-day return in the fall right so that's that's what we are planning for as we speak uh we have an opening the school's task force that is reconvened as you recall last March when we first went to school closure that task force began doing a lot of meaningful mind work and preparing for the this current school year we are beginning that process with our stakeholders and when I say stakeholders we have parent Representatives on that group who are a part of the decision-making we have students who are part of that group we have teachers counselors classified staff administrators all part of that group who are part of the brainstorming and thinking in terms of what next August will look like when we come back full-time in person so I'm really excited about that work more to come on that obviously we just met our first time this week uh which we really set the stage and set expectations and then Mr cologne's going to re uh Rel that process again for what the fall will look like when we come back in August so more to come on on that as well and then the other two big items that I want to share which is why this was a little more less succinct is in the May board meeting we're going to have two separate presentations coming out of our Ed division which is the ethnic studies Task Force update and the math Task Force update I'm really excited about the work that that we've done in both those task force we're going to have a recommendation for you regarding ethnic studies and a propos timeline uh in next steps as it connects to ethnic study so stay tuned for that I'm super excited and then same with math as as you all know the math task force has done a lot of meaningful work this school year as well and we have math textbooks that we're going to be bringing to the board next month for you hopefully to approve um that the junior highs and the senior highs have selected through that process and I will tell you they had a very they were very much at the table our teachers um helping to decide which texts were going to be the ones we wanted to use so their voice was absolutely a part of that process unlike like previous processes that I know you all know too well um so I'm excited to share the work and we're actually planning to have members from both ethnic studies and the math task force here to be a part of that presentation so you can hear from them personally in terms of the work that they did to to make these things happen so that's what's upcoming I want to make sure you're aware that concludes my presentation for tonight I want to turn it over I know you've already asked a couple of questions but just in case there's any additional yeah one question on the cohort and pods I see where it's theoretically start March 30th but maybe I missed it end date it's I mean really goes through the school year it's it's this this quarter is when we're planning to do okay it's not into the summer it's this this school year yeah but but as we'll hear next month at our summer program update we are looking to expand the pods where're but that'll be a different it'll be okay it'll be part of summer programs but it's we're going to take the concept from the summer these small qus and expand it into the summer okay so not all students need credit recovery right some students may just need to connect again or continue to engage so we're looking to create those kinds of opportunities in the summer as well so yes we're going to have traditional credit recovery and some of those opportunities for students who need to make up classes that they maybe didn't do as well in but then we're also going to have opportunities for kids just to come back and get enrichment uh because we have the onetime money for that reason we want to create those opportunities for our students so you'll get more more on that uh next month when we can share really what that looks like but yes any other questions that I can answer any other questions I have a couple of questions okay Mr javar so I have a couple of questions regarding a graduation presentation um the well let me start off with the obvious one in terms of logistics I know we'll be in Orange deer 33% but I've also heard uh that there might be opportunities uh that the governor might revise were um maybe increase the capacity based on people who have been vaccinated so I I'm I'm curious to know have we thought about maybe increasing ining the number of tickets to families that might have already gotten vaccinated because if they do then they have the opportunity and it's an incentive also for folks to get vaccinated and come out and get vaccinated uh because if you take a look at it vaccination is the key for everything so if you are in a position to increase the number of tickets and increase the capacity uh you know I want us to take a look at it and see yes Mike here come over here I'll move oh you might want to use the microphone I know I think you're talking about the proof of vaccination and the card itself because I know the federal government also had said that the card itself is not a proof of vaccination no longer but I'm I'm hoping uh I know that the county is also in the process of putting a passport together vaccination passport together which will be digitally recognizing rather than a cart right um but if there is an opportunity I want us to take a look at that and see sure I think we will take a look at that but you know it's it's a good ide it's a good suggestion we will look into it yeah so the the the second part that I had was I know we have CVA and hope at kpac how many graduates are we looking at at CVA and hope in terms of uh being in that facility because as I understand K KAC is a pretty enclosed location and I'm I'm again I'm a little bit leery of the fact that we're going to cram in even 100 or 200 people in in a uh location where you might not have that much of air circulation so I think CVA has a total of 12 seniors oh okay and then hope I want to say it's usually in the 30s usually 30 30s that or less yeah we're keeping the same two tickets per I mean it's consistent so they have 30 graduates that's another 60 parents 90 people plus the staff maybe have the doors open yeah yeah yeah yeah and and that was the thing we were trying to figure out a way like who we use the because Dale has been renovated should we use for CVA the Dale quad I mean we're they're having lots of conversations but Kennedy obviously has the feel that you're a you're in a a beautiful facility it feels special for the seniors because we still want to do something special for all of our seniors so that's kind of what we landed on and we felt like the stadiums were just too large they would have gotten lost 12 seniors would have gotten lost on the field to that's that's where we came of landed on that piece right but yes we were absolutely thinking about that kind of stuff trusty Jabar and terms of the safety and the air all all those things okay perfect I think those two questions and just on a a consideration um I always love to go to the alt Ed um and you have it at the same time as Oxford and I happen to know couple of students that are is there a possibility staggering that time well we can't do well we we struggled doing it earlier than 4 because it's the last day of school and we need students are in class and teachers are teaching so we wanted to make sure there was enough separation for families to be able to get there students to be able to get there and staff to be able to get there the one challenge we're having is is because on the 25th all staff aren't back yet they come back on the 26th remember those two days so we were also anxious about that if we did it on the 25th at let's say 7 o'clock at night that they may not be able to get as many staff to work the ceremony as we would need um which is why we did it at 4:00 which is still pretty closely connected to the school day so that's why the decision was at 4 and 4 we can explore I know there's a reason that was the ration that was the rationale is cu the staff this the principles doing surveys with their staff to kind of get a sense of who is willing to volunteer at our PRI our priority has been to get staff to volunteer for these events um at the end of the day our default of course we can assign people but we want people to volunteer the nice thing is you have many teachers for example at the high school who teach sophomores or freshman who never really get to go to the graduations because they're teaching the Freshman of sophomores this gives them now the opportunity to work a graduation event that they normally would get to so right now the early feedback is we're getting lots of teachers to volunteer which is great but it's also partly because it's connected to the school day uh which is when they're at work okay so that was the rationale for that got it okay Mr Jabar yeah I I I just want to make the final comment on this uh I know we made the decision and uh we we've been reached out to by many parents uh especially Cypress uh Kennedy folks who have been sending out emails but I I just wanted to kind of talk about the 92805 I presented data last time but I want to kind of close the loop we are we made the right choice we I I think we made the right choice for all our students uh taking a look at the numbers 92805 numbers are coming down 92801 numbers are coming down 92802 numbers are coming down but the significant part is the debts we had 21 debts since the last meeting to this meeting as of last night in 92805 23 deaths in 92801 and 20 deaths in 92802 right so these are significant decisions that we have to Grapple with when we make a choice it's not because we don't want students on campus it's because it's a life or death situation and then I also want to make the point I I also presented data in terms of covid numbers in schools which have been opened uh for inperson learning throughout Orange County Just Between the last board meeting and this board meeting we had 138 students who have been reported having covid in those schools which have been open 19 teachers who have had covid in those schools which have been open and 24 staff who have been have who had Cod a total of 181 so I think we as a board have made a good choice in terms of being precautious for all our students and our families and our communities so I just wanted to congratulate you for putting this and then the entire Education team which has I think you guys have had uh uh numerous nights without sleep just trying to come up with good solutions for our families and as board members I know that when we take when we make decisions we're not taking this lightly uh so I want to thank all of you for doing what you've done in terms of uh bringing back even this uh pod concept and bringing some of our kids who need the help back on campus so thank you thank you okay Mr Jabar I beg to disagree with some of your comments you have how many school districts did you total together to get those numbers because how many students have died from covid you are you are stating facts of numbers of people who' have died or gotten Co in those zip codes but I come from an area where my grandchildren have been going to school my little ones all year no one has none of the students have come down with covid there have been covid alerts because somebody in their family had covid so then they were quarantined just in case no teachers have gotten it from any students they have done studies that have shown teachers got it from other teachers or teachers got it from other family members or what ever so you are bringing a lot of numbers here and like anything statistics it depends upon where you want to get them okay I disagree I disagreed with the decision now I say how many kids died from covid none how many students died from suicide how many of our kids have been depressed that are suicidal we just got another one the other day and I totally disagree I'd have disagreed with this decision all along along I have the right to have my opinion and I don't agree with all these numbers from a two or three zip codes yes they go to other schools but science has shown the kids aren't the ones getting sick it's the adults okay so anyway you brought it back up again and I'm going to say again I disagree I felt we should have gone back one day a week would have been better than nothing I I mean I I just I am sick because I look at my grandson who's a seventh grader he does not look the same he is so depressed he has gained so much weight he can't even look outside properly because he has been inside so much all year long on a computer he's become a Hermit because he's had no social interaction with anybody else okay so I am going on some of my background feeling and what the way I have felt all along so the majority of the of the board felt they had to do this because of those zip codes well we did it I disagree and I think those kids could have come to school you know and and if they were that afraid I think it's a it's a Fear Factor if they were that afraid they would have stayed home and there are still going to be people that are afraid and there are people who are not going to want their kids to go to school next year and that's why we will have to offer online because it's fear and that's not rational it's emotional and a lot of that I mean I I I'm not going to go into why I think it's happened but the decision was made I don't think it was a smart decision that's my opinion okay four of you did four of you voted that way but I still hold that I I think we should have gone back now we're going back in pods okay and we're going to get well let's see how many of them come back because there will be a lot of them they're already 4,000 athletes back okay that's 4,000 kids that aren't afraid plus the ones in in vapa or the ones that are coming back and here we have some that don't come back okay but anyway let's move on I know but no I know but I'm just want to acknowledge you I I did not disagree with the vote you took because as you said oh I know that no but you had to bring it back up again I'm gonna say okay so I'm going to bring up my voice on it again too AB you have your right and I have my right that's right and like I said when we took this decision or at least when I took this decision I had to take a look at those zip codes because those are the zip codes where we have kids coming from those zip codes yeah and and as a result I have to present you may not you may not agree with the data that's presented reported by these schools and reported by Healthcare agency I'm sorry if you do not look at the data you're not going to make the right choice and I the data because it depends upon how you want to use the data we're talking statistics okay let's stop right now I'm sorry I disagree with your statistics okay if you just I I I I'm glad that you say that in public that you disagree with Statistics but the rest of us we agree with Statistics thank you it is how you use statistics okay let's face it you can manipulate f f figures and facts however you want let's stop right now well I can tell you that health does not manipulate public comments this is the opportunity for public comments to occur at the beginning of each agenda item and at this time for items not on the agenda comments may be submitted online prior to the meeting and submissions will be read aloud during the board meeting by the board president or my design which I'm going to assign to Mr Vell each speaker is limited to a maximum of five minutes and each topic or item is limited to a total of 20 minutes board members cannot immediately respond to public comments as stated on the speaker request form thank you madam president uh we do have a number of public comments this after or this evening um because we do exceed the time limit we will summarize some of them uh however I will start with a public comment from Jimmy Fuller I continue to be disappointed by the Board of Trustees and the district office staff regarding the complete lack of transparency and care for students and families who wish to have an in-person option for learning in the fall 2021 calendar I see lip service statements by the district on Facebook you have had an entire year to get plans together and the lack of such plans makes it clear to me and the the other taxpaying residents of Cyprus that you do not have our students best interest in mind I urge you to immediately include parents in the planning process and release an actual plan for the fall school year Kim Lan Choy States I strongly urge the district to offer a full-time Traditional School schedule as an option for the 2021-22 school year as a parent of three Elementary age children that were allowed to return on campus in October 2020 I can attest that it made a huge impact on my sixth grader by returning his mental health his mental well-being improved and academically he did much better in person he will be a seventh grader at Lexington next year and I plead with you to provide a traditional schedule to the families who want it Erica disagrees with last month's decision not to bring students back to campus to finish the school year she's concerned about her high school boys an anonymous parent disagrees with last month's decision not to bring students back to campus to finish the school year in addition uh it is unclear what the return to in-person learning for the next school year 2021 2022 will be as students are currently enrolling for the 2021 2022 school year we feel that ahsd needs to be transparent with their reopening plans and clearly communicate their intentions it is imperative that that parents have this information so we can make an informed decision about our students enrollment for the upcoming year we deserve a choice we appreciate your time and consideration in reviewing our concerns Donna Sipple disagrees with the decision not to bring students back to campus to finish the school year uh schools need to open for students that will elect to choose an in-person learning enrollment for this year and set a date for 2021 2022 Jennifer a disagrees with last month's decision not to bring students back to campus to finish the school year she's concerned about students with special needs Stacy King disagrees with last month's decision not to bring students back to campus to finish the school year she's concerned about her teenage daughter Jackie Mina States Anaheim recently moved into orange tier meaning my son can go to an Angels game Disneyland or get a massage however he cannot go to school due to your current policies the California Department of Health on August 25th 2020 provided guidance for in-person specialized supports and services for special needs students the law and procedural safeguards of the individuals with disabilities Education Act have not been waved and it remains a district responsibility to provide a free appropriate public education for some students distance learning is not appropriate and educators are unable to even provide measurable progress towards legally mandated IEP goals I urge you to consider an amendment to The Learning pods which are allowing some students to be in person in a hybrid model to include students with special needs at Hope High School I question a district decision to continue denying an appropriate Service delivery model for these vulnerable students by mandating distance learning for them while at the same time opening up Sports Performing Arts and Technology learning pods for general education it is negligent and discriminatory please reconsider and make necessary changes to ensure students with IEPs receive fape Tracy aoui States I'm writing this in response to ahsd recent announcement about their reopening plan for the 2021 2022 school year I need a more concrete plan that is going to guarantee that my three kids will go to in-person school 5 days a week there are several school districts around ahsd that have reopened for this current school year and have provided actual plans of what they are doing for next school year they have been successful in their operations of teaching kids in person safely I am beyond worried for my kids my 13-year-old son struggles on a daily basis with with being away from school from teachers and from Friends yes his dad and I support them but we also work full-time outside of the home they have been home all day every day for over a year now this is not acceptable and it shouldn't be for you either there has been enough time that the district the Board of Trustees and teachers union could come up with a better plan than what they did this year the mental well-being should be your number one priority if you truly care for these kids and preparing them for their future I have family and friends in other states that cannot believe that we weren't given a choice why weren't we given a choice an anonymous parent disagrees with last month's decision not to bring students back to campus to finish the school year Jessica Henson disagrees with last year last month's decision not to bring students back to campus to finish the school year and objects to a raise for the superintendent an ahsd parent disagrees with last month's decision not to bring students back to campus to finish the school year and objects to a raise for the superintendent stating I would like to ask you what has he done to deserve a raise it surely couldn't be limiting our kids' education that he deserves this or the families that have suffered the ultimate tragedy of losing a child ahsd families State we are writing once again to urge Anaheim Union High School District to open our schools the latest communication that was released from Mr matsuda regarding fall opening did not leave parents feeling that there was a firm commitment to return to full 5day in-person learning in August especially when we were made aware of the internal communication within the district regarding the proposed 50/50 hybrid program for fall which is still not acceptable transparency is an issue with the district and you have lost the trust of your families you already gave us a return date for this year and took that away at the last board meeting how do we know you will not do the same in the fall the decisions made by the board were made based on politics emotions and inaccurate facts for you to tell parents that it isn't political is insulting our intelligence we want our schools open right now and we want a full opening in August Mr Jabar said in February that many other school districts look up to Anaheim Union High School District we find it hard to believe that other districts would look up to ours as an example a district that has deprived its students of their right to an in-person education please open our schools now Wendy wheeler disagrees with last month's decision not to bring stud students back to campus to finish the school year and objects to any raises stating no one there deserves a raise at this time that should only be considered when you have got out have got our children back in class successfully all of you are more than adequately compensated at this time this is not a time to be rewarding anyone when you have failed our students and School Employees counselors and teachers this year and the poorly handled reopening or lack thereof this year an anonymous parent parent disagrees with last month's decision not to bring students back to campus to finish the school year Mary Stewart disagrees with last month's decision not to bring students back to campus to finish the school year and objects to a raise for the superintendent stating it's unfortunate that while the parents of the 17 schools in the district have had to work less or even quit jobs because the kids are home and then Mr matsuda is being considered for a raise shows the real focus of this board spending the money and the time on everything else but getting our kids full-time back in class pretty sad Irene States no to arrays for superintendent matuda no to mandatory vaccines for students no to the removal of parent consent for students to receive vaccines no to hybrid schedule open our schools full-time and allow each student to attend 5 days a week on campus open all sports and Student Activities enough of this control young people are not affected by covid Shauna Riggins disagrees with last month 's decision not to bring students back to campus to finish the school year and objects to any raises stating I also want to discourage any one voting for any salary raises at this time your families have been hurting because of your choices Tina Ferguson disagrees with last month's decision not to bring students back to campus to finish the school year Gretchen Lindner disagrees with last month's decision not to bring students back to campus to finish the school year Kelly Engles disagrees with last month's decision not to bring students back to campus to finish the school year and states I would assume the facts supporting your decision will be used for the 2021 2022 school year on whether our kids will return I saw the notice the district plans on offering a five day a week or a 5-day week but after being told throughout this past year we would return I do not trust any information provided pacifying parents by continuing to make empty promises only alleviated the amount of of complaints you would have received it had nothing to do with the safety of our kids but rather an agenda you put in place over a year ago I would like to make an informed decision on whether or not to stay in the district or find one where my kids education comes first over political propaganda an anonymous commenter States as a parent of two students in the district I have been concerned by the generic comments being made about next year's opening plans teachers are being vaccinated students have been home and safe this is no reason the district should not be planning a full reopening in August to say that we will provide 5 days instruction does not commit to five full days instruction for every student I ask that District be transparent with its plans very soon so that parents can make alternative alternate plans if necessary I know how hard teachers have been working and I do not blame them however it is not possible to not have learning loss with reduced teaching minutes over a year no matter how wonderful our teachers are and the experience online is just not the the same I hear over and over again from teachers I am better in person and of course that is true teachers need to interact with their students and vice versa so again I ask that you please present your plan for next year to your parents soon we deserve that much and so do your students educating our students should be the District board and superintendent's primary concern Rachel French disagrees with last month's decision not to bring students back to campus to finish the school year and States some of the most vulnerable students are suffering knowledge deficits they'll never make up that fact is absolutely indisputable and as is the fact that forcing students to wear masks is teaching them that they are constantly in danger and are the source of danger to others this is nothing short of abuse I ref respectfully petition and simultaneously strongly advise auhsd to commit to a full reopening of maskless schooling for our precious young people for the 2021 22 school year Joy Harper disagrees with last month's decision not to bring students back to campus to finish the school year in States all the schools around us have reopened yet ahsd remains closed I'm asking you to commit to a full reopening of your schools for the 2021 2022 school year we parents and taxpayers demand that our children return to school five full days a week no hybrid options please the choices should be fulltime or full distance don't fail this students one more year Ryan clar disagrees with last month's decision not to bring students back to campus to finish the school year Kathy Lee Shin disagrees with last month's decision not to bring students back to campus to finish the school year Paul Shin disagrees with last month's decision not to bring students back to campus to finish the school year and Jennifer Arnold disagrees with last last month's decision not to bring students back to campus to finish the school year that concludes public comment okay thank you okay moving on to item 11.1 School sponsored student organization this is an action item do I have a motion so move second a motion in a second any questions comments okay um I have one this is a uh an application for a curriculum related Club okay is was Wellings a teacher is she the choir teacher I believe so you believe so okay um because I thought well it's almost like another choir but you know it's open to anyone I'm sure but okay I was just curious the way it was you know put forth so okay no other questions or comments all right we'll take a vote Mrs tral tro I Mr O'Neal I Mr Jabar hi Mrs Smith I and I vote I okay item 11.2 public hearing temporary interfund uh EXC do we still have uh Elizabeth pardon do we still have Elizabeth oh we good here just barely barely Elizabeth can you hear us okay okay we you guys have to remind me ahead of time I forgot okay Elizabeth we're we're voting on school sponsored student organization awesome I all right very good we have a we have All Eyes thank you Elizabeth okay moving on to 11.2 public hearing temporary interfund transfer open the public hearing I guess how does that work because it's an information item all public hearings are information item yeah but there is a um resolution that's coming after that so that's what we just want to make sure that the item is on there okay 11.2 is the information item 11.3 is the the resolution yes okay any questions nope were comments okay all right seeing none we can close the public hearing resolution number 2020/21 db16 temporary interfund transfer no mve I have a motion no I have a second all right questions okay uh roll call vote Mrs tro hi Mr O'Neal hi Mr Jabar hi Mrs Smith hi and I vote I okay item 1114 resolution 2020/21 db-17 interest income and investment Administration fees Special Reserve fund 4040 I moved second I have a motion and a second any questions comments okay seeing none Mrs tro hi Mr O'Neal hi Mr Jabar hi Mrs Smith hi okay item 11.5 resolution number 2020 21- e-9 state seal of Civic engagement so moved second I have a motion and a second questions comments can I make a quick comment board president piy so I'm just really excited to have this resolution come before the board um as you know our district is leading the way with Civic engagement with all the all the cfor Democracy schools we have the Civic Awards of of Excellence that we've received I'm excited to say that even though this is a pilot year and it's not on the dashboard we have over 1,00 students that are eligible for the state seal of Civic engagement and keep in mind uh some of our schools who recently got the distinction of as a California box School some of those activities are taking place in their sophomore or or freshman year so when they become seniors they will be eligible for that state seal so we expect these numbers to only go up so it's very very exciting we're not only going to lead I think the county we're going to be leading the state again as it relates to the Seal of Civic engagement much like um Dr Bryant has done a wonderful job with leading our state seal of by literacy where we lead the county and the state I think that Ruben patino who's our curriculum specialist working closely with our our teachers in Civic engagement along with Dr Henry who oversees our dashboard have done a great job overseeing this process so really excited that it's before for you tonight very good thank you just a comment yesy I just wanted to congratulate um uh our Ed division congratulate all of our schools um 1900 is an amazing number of students and um in the interest of time uh I just wanted to uh reiterate the qualities of that our students are leaving with um engaged in academic work in a itive way uh demonstrating competent understanding of the US and California Constitution uh the third uh uh criteria that they have to demonstrate is Civic engagement projects uh to address real world problems uh four to demonstrate Civic knowledge and self-reflection um and exhibit five is exhibit character traits that reflect um you know Civic mindness and a commit to POS positively impact your classroom your school or um your community and if those are not the qualities that we want to send our kids off into the world with I don't know what what they are so um just congratulations and congratulations to all of the students Bravo okay any other comments all right seeing none roll call vote Mrs tro I Mr O'Neal hi Mr javar hi Mrs Smith I and I vote I 11.6 resolution number 2020/21 DHR d04 day of the teacher so move second have a motion in a second now I have any questions comments okay let's take our vote that'll be on May 4th it'll be our day of the teacher uh Mrs tro and if there's an year that we could totally honor all of our teachers this year is this is it so uh I vote I Mr O'Neal I Mr javar I and Mrs Smith I and I vote I okay 1117 resolution resolution number 20120 D21 hr-5 national school nurse day roll call vote so moved second I have a motion in a second any questions or comments I think we should called this for US national school nurse and health technician since we don't have you know they're the ones on the front line oh let's remember them also on May 12th absolutely okay Mrs tro I vote I Mr O'Neal I Mr javar I Mrs Smith I and I vote I 11.8 resolution number 2020/21 db-3 condemning hate against asian-americans and Pacific Islanders so move second I have a motion in a second questions comments I just want to I just want to highlight uh something that we already have on the binder but that California represents 45% of uh Asian hate reported and according to Orange County human relations uh hate against Asians in Orange County during 2020 increased tfold and this is something that is unacceptable and I know that we have been seeing some Trends all over the country uh I know as a district we're taking this stance especially uh standing with our Asian students and families so with that okay any other comments it's a shame we have to be doing something like this it's a sad commentary on our society that we are you know distribute you know displaying hate toward any ethnic group but you and it's just it's uncalled for so let's let's hope we can educate our kids more deeply in how to be inclusive of every ethnic and nationality so okay any other comments absolutely just uh just a piggyback on you know what you guys have said it's it's a sad commentary that we have to do it but this is what um auhsd is all about we step up and we say no to this that we condemn this these acts and we condemn the way that uh folks are treated in um the uh asian-pacific Islander community and these uh statistics that we have in in this um resolution they've gone up numbers have gone up since since January um and I was just looking online in 503 up to that February date uh just this year and it's just really sad uh commentary that we have to do this uh Anna but we do because this is what ahsd does we set the example okay roll call vote Mrs tro I Mr O'Neal I Mr Jabar I Mrs Smith I and I vote I 11.9 we have already done moving on to 11.10 revised board policy 548 and in parentheses we have 3555 nutrition program compliance first reading any uh comments or questions on here okay moving on 11.11 memorandum of understanding for John Hopkins University Health Education and Training cores which is the acronym for heat okay or the heat acronym second I have a motion in a second um I have a question uh how many do we have involved in this now I I was noticing that in our Friday letter it was an update but yeah so we have three cohorts based on the school sites and we've been averaging between eight to about 17 students per session so times three right you have you know anywhere from from 24 to almost 50 students participating on the in these cohorts it varies it's after school so it's during the uh it starts at 3:00 our time I think 7 o'clock up East Coast time okay this is amazing I I look at this and one of our students Rahi Patel he may recall he was the first student who really began the ahsd talk when he was a student at Dale he's now a junior at magnolian he's the one who made the connection with Dr G and brought John Hopkins to us now we're actually talking with them about other ways to connect with John Hopkins beyond the co project so that's phenomenal very exciting it really is phenomenal we have some super students and and I jumped on one of the the the meetings and they get personalized you know in instruction and it's just uh they're they're very warm and gracious and um it's amazing information for our students really excited to listen to that and remember that name Rahi Patel oh yeah he's going places yeah he is okay any other comments or questions okay roll call Mrs tro hi Mr O O'Neal hi Mr Jabar hi Mrs Smith hi and I vote I 1112 memorandum of understanding Family Health matters mobile vot covid-19 vaccinations so move second questions comments I had comments uh I just wanted to take this opportunity again to thank uh Anaheim Union High School District staff uh specifically RSL Chavez arela Taria Garcia uh led by Carlos Hernandez for doing some great work collaborating with not only Orange County Health Care Agency but also Family Health matters I want to take this opportunity also to thank the Coalition of clinics and uh the CEO Isabel Basera uh drop of a hat uh go gave her a call and asked her if she could do some extra clinics for our uh families specifically targeting 928 4 805 806 and 801 802 because they are the highest number of covid uh uh cases in those communities we wanted to make sure that they are vaccinated so I really thank our staff going out uh pretty much uh every single Clinic that we've done from the custodian all the way to our admin staff they've been very supportive and doing everything possible to make this happen I know that uh this week at laera and at Magnolia we are having two clinics uh with the leadership of supervisor Doug chaffy in Orange County we had requested to bring fiser clinics to these two particular clinics uh at the school to high school sites primarily to Target 16 and older uh students and their families uh hopefully encouraging them to make sure that they get vaccinated so that they could have a good graduation ceremony we're hoping to bring more clinics that we could open it up for other uh uh ZIP codes in uh Anaheim and Cyprus all across ahsd so thank you very much okay any other comments okay seeing none will'll vote Mrs tro I vote I Mr O'Neal I Mr javar I Mrs Smith I and I vote I 11.13 memorandum of understanding education vaccine clinics move second I have a motion and a second questions comments okay seeing none Miss Mrs tro I Mr O'Neal I Mr Jabar I Mrs Smith I and I vote I 11.

89 000 covers an employee's health and welfare for 5.23 years at the smaller number that's not factoring in any of the singles not single plus one but singles so that number of what that coverage could be is much more than 5.23 okay but again i'm going to use conservative numbers so that it makes sense it makes sense to us it makes sense to the district it makes sense as fiduciaries to a public trust the stirs costs are at 19.1 percent and those numbers have subsequently been updated from this they're a little bit different and it actually so it's a little more but if you look at those costs for stirrers you're a higher employee is a higher expense to the district and you'll see that so the replacement employee and their expenses this third savings is 000 okay so the back page kind of sums that up and if i've gone past my time i do appreciate the respect given for are there any questions we i don't have any questions we're going to discuss this in when we go back in thank you so much the next thank you you don't have anything else all right thank you so much um we need a motion to go into closed session to discuss the following items we have other people that want us that are here to speak do we want to we want to do this before we go in a closed session so that we don't leave people hanging do you want to amend the agenda to have the student representative i think we should amend the agenda to um hear from the students so we can let you guys go so and then we can go first yeah you need a motion to amend the agenda and then you need a vote to do so i um let's see i make the motion that we uh uh agenda and um thank you hi okay can we go to c2 i will need a student report from granite hills high school aaron 4g we've been watching you online in every meeting time to see [Laughter] [Music] good evening board members superintendent nelson and attendees i am so excited to be standing in front of you today to update you on granite hills first on behalf of everyone at granite i want to thank mr schoelenberg and his team our cafeteria staff and our yearbook staff mr schoelenberg and his team worked tirelessly to make it so that our students were able to have transportation to school our cafeteria staff have ensured our students get meals safely every day and our yearbook staff is pushing for more in-person events so we have photos to add to the yearbook would you like me to wait until you lower the mic [Music] all of these amazing people have made our return so much smoother and we could not be more thankful for them it would be impossible though for me to talk about all the wonderful things we're doing at granite without first talking about our return to school itself we're so thankful that hybrid learning has given our students the first day experience that many clearly wanted it was so great to have students back on campus and in class our asb students helped freshmen and other law students to find their classes so overall the day went smoothly as we return to campus we are working to commemorate our teams who competed virtually this year our mock trial team has an award ceremony tomorrow to celebrate their work from last semester as of right now we also have 10 students competing in the skillsusa state virtual competition we hope that we will be able to celebrate them in person when their season ends as well skillsusa students are not our only students competing right now though many of our sports teams are back in season our cross country team has already finished their season participating in four meets and placing second in desert sky league the successful end for our team provided closure for seniors and it was a great beginning for our athletic department this year our football team is one to one as of now and are still competing this is the first we've ever had friday night lights in april but we're so pleased with how this season is going that it's a welcome change both our tennis teams have a full schedule this year meaning they will play their usual games our boys team is 4-0 and our girls team is 3-1 desert sky league play starts next week and we think league titles for both are a definite possibility our girls and boys soccer team are both 2-1 in pre-season right now and will also start league play next week due to their highly successful preseason we anticipate them bringing home league titles as well our softball team is full of young players but they're showing a great promise and i just got an update that they want a game tonight and they will start league play as well next week our baseball team is a strong team who are currently 2-0 in pre-season play and will also enter into desert sky league next week while we're unsure of when track and field will resume we're hopeful for four to five meets when they do overall our athletes and athletic department are so excited to be back in their element and are already showing great promise for the league play they soon enter into the past few weeks have been full of excitement and we cannot wait to see what the rest of the year holds thank you all for your time this evening and always remember maroon and gray lead the way thank you [Applause] thank you so much erin apple valley high school marcel sia [Music] the good thing good evening esteemed board members i am so excited to finally be reporting to you live in person we at abhs have had an extremely eventful month we started off march with a virtual high school awareness night for the incoming freshmen we also hosted a virtual talent show and the winners will be announced next week and will be given prizes results came in for our students who competed in skillsusa and slc many of them moving on to state our sensations and vocal motion choirs are preparing for a musical recital we had two home football games as well as a couple games away in which our boys dominated at our game against sultana we had a senior day for our football boys and cheerleaders next friday we are having our last home game of the season our national honor society is planning to host a hygiene product drive to donate to the victor valley domestic violence shelter next week our key club is hosting kindness week in which there will be different activities to promote showing kindness to yourself and others this monday and today marked the first days back in person for our a and b group students the students as well as our sun devil staff were ecstatic to be back on campus the school was decked out with welcome home posters and the sun devil spirit was reflected in everyone's smiles even behind the masks next monday our seniors will get to experience senior sunrise our administrators as well as our senior class asb members are working hard to make sure that the class of 2021 gets the send-off they deserve as san bernardino county moves tiers we are able to plan more events in alignment with covet guidelines of course although we are starting hybrid learning our principal miss howell is continuing to host weekly trivia nights even though we are starting hybrid learning oh i am so sorry everyone at abhs is thrilled to see things moving in a positive direction thank you so much for your time and always remember sun devil pride is thank you so much now we're going to hear from um reports from um the union representative actually are are you amending that to you are you gonna i think we should they'll probably stick around because there'll be readouts potentially from closed sessions so the students you're fine by four we wouldn't do four and five and then we'll come back for a closed session and do those two okay then then um if you legit amend the agenda for the record um to move all of c c to number one two and three one two and three yes yes and then we'll bring back when we return we pick up four and five now you may have an issue because um it wasn't scheduled this way so if um csea is here for the second session you will have to amend to allow them to um read as well yeah they're at a meeting generally so we know we'll do whatever we have to do i think we need to um do whatever we have to do to have the students go back to do their homework christie said she oh well kim is here so you you will wait okay all right all right it's up to you guys she's here but she's here but i don't think she's ready to go straight tonight sorry um madam president of csea they were discussing amending the agenda to have you do um reporting now and we were just going to have you report when you came in after we went into closed session however um they're more than willing to amend the agenda so that you don't have to stick around unless you want to hear readouts after closed session okay is everybody good that'll work okay okay so if you want to go forward with amending the agenda with one two and three being moved now you'll have to still um she just so moved it's two and three yeah we said so moved okay all in favor all right thank you okay so you're gonna pull csa c3 so we're going to c3 california school employee association csea do you have a report for us um good evening um thank you um well thank you for giving me the opportunity to speak to you this evening um a couple of you may know me formerly as kim asmuth uh my name is changed i'm not kim calvin mr so mr bender to those of you i haven't had an opportunity to introduce myself to in person miss oppara blankensmith and raleigh um thank you for giving me the opportunity to speak to you this evening csa represents more than 200 000 members in 900 plus chapters i am proud to say that our chapters work in relationship with our district is and our agreements are often held as an example to the other chapters throughout the state i have been actively involved in this chapter for more than 20 years during this entire time i have served we have yet to file a formal grievance and only once before can i remember an unfair labor practice prior to my tenure here this is a lot about our working relationship the working relationship between csca and the district and i'm very pleased and happy to know that we're all dedicated to working together rolling up our sleeves and taking advantage of solution opportunities we have no problems here not everything is easy but we all work together for solutions our contract and subsequent agreements are the result of the dedication and hard work from both sides of the table our contract is a binding agreement negotiated in good faith by both sides csea is dedicated to respecting the words on every page within it and we hope that you as the leaders of this board wish to continue with that dedication that's all i have thank you so much unified teachers association a-b-u-t-a [Music] worked very hard to get the students in grades ps12 who wanted in-person instruction thank you the stream won't pick you up who wanted in-person instruction back on campuses i am very proud of how we worked as a team and how quickly it came together there have been some hiccups especially with the internet but we can't expect perfection on the first week the high school teachers stories have been making me laugh we have to remember this is the first time for most of them to see their students in person since march of 2020 they're getting getting a lot of wow you look different than from the screen or even the teachers are saying to the students wow you look taller or shorter than expected or who are you because it's they have the mask on right um so some of the teachers they've even given homework assignments that ask the students to bring in an item that the teacher would recognize them from from the zoom background or from the zoom session that's correct but they made one caveat no animals okay been there done that last friday night as i was driving i looked up and i had to smile i felt like i was seeing hope that we are making significant progress with this pandemic especially with in-person school events i saw for the first time avhs football stadium lights on since last fall for me before going into close session well before going into closed session tonight you heard chris watkins talk about our retirement search in insurance and during closed session i'm positive mr conrad will speak to you guys about our progress in negotiations i am very proud that we are working so well and we have changed the way we have negotiated from the past i just asked that you really think about what we are doing because many teachers in california have received bonus this year bonuses this year including our high desert colleagues some high desert districts have even settled compensation for this school year avuda asked that you keep an open mind to what we have asked for and all the work we have done since last march despite the changes we have had to make sometimes with only a 24-hour notice thank you for all your support throughout this pandemic we hope you visit our campuses and see our teachers and students hard at work in person while simultaneously teaching online students they amaze me every day with what they continue to do and they are truly super heroes to me thank you thank you so much thank you now we're gonna get ready to go now we're gonna get ready to go into closed session but i know that the students are going to be leaving i wanted to let you know we are really really happy to see you in person um i wish we could get out and hug you but you know we have to maintain social distancing uh and we wish you all the very best um looking forward to finally making it into your schools to see see you guys do what you do best thank you so much for taking the time to come out today now we need to go into closed session i make a motion we go to closed session second he's gonna number available public employee discipline dismissal release reassignment transfer leave title certified in class classified employees number three public employees appointment resignation retirement reduction or sort of certificated and classified employees sorry about that number four conference on litigation government code section five four nine 956.9 subsection a current litigation five cases c i v d s one eight one three nine five two c i v d a one nine zero seven one seven two c i v d zero ci vds 202 2956 cibds 202 3366 government code section five four nine four five four point five subsection c and subsection d2 and e1 anticipated litigation three cases 1907 2020 21 05 20 20 and 20 06.

and again we've also updated our adoptions as you saw the social science curriculum most recently adopted had a expansive examination of all contributors to california u.s history california and u.s history so what's next um we want to follow first of all we don't adopt courses typically late in the year like this this is something that should be carefully considered and then the adoption should have to happen in december between december and february because high schools need to get that on the choice sheet by march so that students can be selecting courses for the following year we should i believe follow the guidance of the state board by doing the following next fall let's convene a study group of parents students as called for in the document let's deploy these surveys gauge interest and then build a program with lots of good sample documents that meets the needs of our students in apple valley so that's where this work is i know this is of great interest to the board so i wanted to give you where we are at this moment and then i'll pause here for questions i have a question obviously [Laughter] my question is we have students who will be going to the um uc and cs universities coming up and i think one of them is requiring that they do um a one year of ethnic studies in their first year of of college entrance my challenge that i'm having and i'm asking that question all the time is if we have any of our students that is ready to go to any one of those universities they are going to lose out one whole semester or however long it takes at the uc system or the cal state system because they did not get the exposure they needed in our k-12 system so that they could test out and then continue with their course of study when they go off to college so that's where my challenge is that i want to be sure that our students who are getting ready to go off to uh the college coming up this coming year that they are not behind because we didn't provide them with those programs that they need to have in order to continue on with the course of study here's what i don't know about that question much like calculus or physics foreign language or any other subject we teach if our students take the course in our system as a requirement for entry it does not negate the requirement for those students to also take that course at the college level unless they take and pass an ap exam or they somehow show they demonstrate college level mastery so my question would be and i have to research this with the other courses because i saw it nowhere will do those do these requirements you state are they met by simply a high school course or must it be an advanced placement level course which i think is an entirely different discussion so i have some research to do on that okay okay thank you other questions back to the invincibles and all right thank you thank you thank you time for public comments kylie do you have public comments we do not superintendent comment yeah i just um wanted to take the time that this week everyone is celebrating the return to in-person instruction across all segments within our district um as a county we did move to the orange tier and governor newsom has announced that as of june 15th um the current color coding system will sunset that still includes masks for students on campus we anticipate that that not going away in in the near future we held our our final district advisory committee on monday night um regarding the local control accountability plan the the committee gave immense feedback through a process um using thought exchange that is actually on the consent agenda and um they came to consensus about specific supports to students that align to our supplemental and concentration funds intended for those kids and will be utilized for those students we've also received confirmation that california will be allowed to offer alternative standards aligned assessments in this spring um as you know this time of year we're usually in the midst of casp and we right now are in the process of the information has just been delivered we just found out last night that it has been approved there were several meetings today there's another meeting tomorrow right now we're considering our options we recognize that our in-person students if we use casp the majority of the time in person would be used to test under casp federal program monitoring was done through a virtual visit this week that was months and months of um documentation that the educational services department did along with the business office and the human resources office and every school site um that had an identified area to to focus on they had an outstanding exit in fact they didn't even want to have an exit meeting because there was only one finding that is something that we have 45 days to correct one finding in a federal program monitoring is something to celebrate mrs smith in ed services doesn't think it's a celebration she wants xero because she has had zero in the past but we are so proud that that was the outcome the annual williams facility visits were delayed due to covid however they were anticipated to be in district this week to visit at phoenix academy and high desert premiere academy um that was delayed one week they will be here next week and um as a reminder we will be posting a special bless you special board meeting everybody has them um special board meeting um tomorrow with a single item which is the presentation from csba um this is the work on for the governance team that has to do with um good it's called good beginnings and so we'll be here on monday it posts tomorrow and there will be no closed session during that meeting or other any other um agenda items and then for quite some time sandia elementary school has um along with their community um students and staff have been working on some ideas regarding their um rebranding of their mascot they've worked hard and are ready to share plans for the retiring of the hedgehog and the keep rolling along motto and at our next board meeting you will receive a presentation from one of their students about their desire to adopt a new mascot that represents a wide range of student ages one that preschoolers and eighth graders alike will be quite proud of and i have had a preview and i'm excited that they get to share this with you and finally this is autism awareness month and i just want to remind everybody we serve a lot of autistic children within our district and i'm so proud of the service that we provide to those students um we were on spring break on autism awareness day it was a april 2nd but um the entire month of april is dedicated to autism awareness so thank you thank you mrs blessing him your comments i just would like to congratulate and honor um mrs nelson and the administrative team of our district on a well planned out and returned to class i also would like to sit there and congratulate the girls from the two high schools that did their presentations thank you mr sir no i i just want to echo what uh ethelene has said and and i hope that the we can be safe enough that we to celebrate the graduation costs this year okay because i have received comments from parents about you know say well our kids missed the graduation thank you that's all i have thank you mr bender so i'm just very happy that we're starting to in-person learning again that's all thank you mr raleigh all right no comments thank you mariel para i just want to thank the the staff from all of our schools our parents the community and our children for returning safely um from the pandemic and i'm hoping that we continue to stay safe so that we can celebrate 4th of july and all of the other holidays with some safety thank you discussion action sessions it is recommended it is recommended that the board of trustees discuss and take action on the following items approve the certificated and classified personnel actions as listed all in favor all in favor aye aye and any opposed okay i approve the requested leaves as needed i'll move that item as well two seconds all in favor aye any opposed approve the recommendations of the administrative administrative hearing cheer person on the following discipline matters effective immediately annual review ar 3420-21 be readmitted to apple valley unified school district students have met their terms and conditions of their rehabilitation plans and i'll review ar 34 2021 no they just need to get the mics closer everybody all right i'll make the motion that we approve uh the recommendation of the administrative hearing of the chairperson all in favor aye all right any opposed okay um delegate delegate delegate authority to the assistant superintendent administrative services to execute the construction management agreement and all necessary amendments with california professional management for the av usd district-wide hvac assessment and replacement project i need a motion we have a motion from um adeline and i'll second it okay all in favor all right all right any opposed i prove uh it is recommended that the board of trustees consider approving a number of agenda items as a consent list consent items all in favor aye aye any opposed okay if any items were pulled we don't have any um do we have a superintendent's comment no i'm done no more thank no mr bender nope mr raleigh oh no opara no um signing of documents uh we can sign the documents now or we can vote to adjourn the meeting i make a motion leader all in favor aye all right meeting adjourned thank you you

yeah so you can see what happened here and you'll see a little more in these slides kind of where this goes so i i'm giving you the information on the right side kind of reminding you so sr1 funds were 1.1 million esg which was supposed to be the enrollment stabilization funds from the governor his part of the cares act that was supposed to make up that difference ended up being just over a million dollars which is less than half of what it should have been in december okay we were fortunate to get a million 45 but still and the current sr2 funds which were approved at the end of december brought us 4.6 million sr3 jen and i look every single day to see if that money has dropped into the into the state uh the ade website yet and it hasn't we're told that it will be at least two times what s or two is but i'm not willing to put a number there until we see see the writing so so far our relief funds have totaled six million sixty four thousand five hundred eighty nine dollars which sounds wonderful compared to our three million dollar loss however there are some factors involved that we need to talk about um kim if you'll go to the next slide please so key points sr1 which was the uh cares act last april a year ago uh was to help schools deal with the situation right then in the short term you know what are we gonna what are we gonna do right now and so we we put all that money into safety and hygiene things providing instruction the technology lots of chromebooks lots of hot spots lots of things feeding students because that was a requirement that's been pretty easy for us because we qualify for feeding all of our kids anyway but it involved making sure that we had those bus routes and those things going on and planning for this school year the current school year the enrollment stabilization grant cory you were stealing my thunder here the governor's portion of the cares act which was supposed to be set aside and it was to fund school districts for enrollment losses in excess of two percent and as we know that hasn't happened that has not happened and as of today a legislative update that we had at our county soups meeting from one of the lobbyists for asa the legislature isn't even interested in talking about making up that difference they don't even want to talk about it okay so sr2 the purpose of esser two is to allow schools to plan to address learning and their term is learning loss i prefer to say learning opportunity gaps for the rest of the school year and into next school year and the following school year and to enable safe operation of schools including school facilities repair and improvement and projects to improve indoor air quality those are terms right out of the grant right out of esser kim if you go to the next one please i wanted to give you a little bit of an idea how how this covid relief funding is very different than any other federal funding in the in the kind of tan sections you see our typical federal funding and so esee or essa and idea and perkins those are the those are the things that we have all the time title one title two title four uh rural on and on and on and you can see that each of those lasts for exactly one year and then if you have a little bit of rollover you get to carry it over to the next year but you see that you budget for it and you spend it in that year on the other hand when you look at the covid related expenses you see that crossing years so technically we could go back and pay expenses out of last year's budget with some of our essers money or we could have with esg or any of the or the upcoming essers money we chose not to didn't feel it was worth going back into the old budget and doing a revised budget to make that happen so we've been paying it forward or planning it forward but you can see how it rolls out over here so sr2 we have those funds 4.6 million and we don't want to spend them all at once we want to we want to spread them out over the next year or so and then when we get sr3 we have an additional year to do that and we want to make sure that whatever we're doing with these funds are the kind of thing that when we get to the end of 2024 to september of 2024 that we're not suddenly having a cliff that we have to drop down to our regular budget so we're trying to do things that either we can ultimately sustain or that they are one-time expenses okay thanks so just to give you a brief uh brief reminder the sr-1 funds from a year ago um when we thought we would be held harmless at the two percent and really thought in terms of what did we need right then so we added health assistants and day custodians lots and lots of technology so that we could actually provide instruction for our students last spring and coming on into this year hot spots promethean boards for teachers those kinds of things cleaning and safety supplies masks lots of hand sanitizer all kinds of things to make sure people were safe when they came back summer outreach we did a lot of summer outreach to parents and families to make sure things were going well with kids and to get ready for this year school supplies so that when we came back each student had his or her own supplies that there was no need to share and additional food service and custodial expenses to handle the hygiene and safety the enrollment stabilization grant which technically ended in december and if you recall we didn't even find out how much that was until thanksgiving weekend and then it had to be spent at least they told us at the time it had to be spent by december 30th this was supposed to cover all but two percent out of those funds we covered all transportation salaries insurance and benefits for first semester lots of technology more technology more chromebooks to replace ones that didn't work cameras multi-point and this is the fund from which we managed to get our three new servers that have allowed us to really use all of our technology well sped up our service and lots fewer problems safe spaces if you recall we had kids in safe spaces for first semester professional development for all of our folks to be teaching virtually planning and outreach to families more cleaning and safety supplies and half of my salary and benefits sr2 the proposal is on tonight's agenda and so uh what what we're finding is because you notice from that other chart we're still that's still three million dollars and we covered the first million that leaves a couple of million bucks so we're back filling with us or two uh we're asking you all to approve that we backfill the current budget so that we can balance at that 14 million and cover what we need to cover contract signing incentives risk compensation for our employees salaries and benefits for 18 teachers for next year salaries and benefits for additional after-school programs salaries and benefits for professional development and more items i couldn't even list them all here so i wanted to just give you a big the big picture kim so our s or two proposals uh proposal components that you'll be looking at as an agenda item focuses on two things the first thing is people we really think it takes people to teach kids and so we want to restore some positions that would have to be cut the budget we're looking at that 14 million dollar budget is likely to be the same amount or really close to the amount of our budget for next year because that's based on 100-day count and next year's budget will be based on 100-day count so to do that and given the numbers we actually have or anticipate in our schools we're looking at 17 teaching positions reduction 17.

so a little bit of um i'm sorry 500 i didn't have that right but you get what i'm saying so the idea is everybody's job changed this year everybody's job changed and everybody has stepped up and i think that's part of what amanda was just saying we know how many wonderful things people have done for us um if nothing else it's a it's a token of appreciation from the district for all of the effort that people have put forth this year then we're looking at salaries insurance and benefits for 21.5 of our virtual teachers that's to backfill this year's budget salaries benefits salaries insurance and benefits for 16 transition teachers for next year at our various sites same for one full-time el teacher this would be a desert valley they have a large number of el students and given the regulations for what we need to do for el students under the circumstances for next year would be a full-time position and then one additional specialist teacher for desert valley because with their numbers they'll have six sections at several grade levels and five at the others and so to make the special sketch schedule work we need that and the specialist teachers are actually the ones who recommended a health and nutrition position but that it be a certified grade level teacher so that if things change that person would still have a position in a regular classroom salaries and benefits for 29 after school program folks for programs this is part of that requirement and of course we support the idea but a doing things that are going to help kids close those gaps and enrich other kids we need to work on our pacing guides they're going to be very different next year if you think about it since you're both teachers and you know this that most of the time in in typical years you have students kind of clustered on the continuum of learning and so you know they're kind of clustered and then there are outliers but this year has provide has provided situations that have gaps and so that that continuum those kids are spread out over that continuum much more and so we want to make sure that uh that our pacing guides reflect what needs to happen for kids to close those gaps we need some training for a lot of people so special ed paraprofessionals office staff technology administrators we will have six new administrators this year and two administrators who have been principals for less than three years so we have some real need to make sure that everybody's on the same page and that we're all moving forward together the amplify reading and dibbles and dyslexia training dyslexia is something that has dyslexia training has been mandated by the state uh in a legal action last year in a law action last year and but of course not funded typical of the legislature you know give us a directive and no money to do it and so we want to make sure we've got those folks trained additional professional development for classified and certified employees related to increasing student performance and again that's part of that 20 percent that we have to make sure we're doing and then so you see others and then you see the air quality study my intent here is for us to have good data for us to decide on what we might do with s or three funds for things that might have to do with infrastructure and other things related to the district and not wait until we get us or three money to start that process so this is the one item that really does not have to do with people and helping kids directly but it's aimed at us figuring out how uh how to better have healthy environments supplemental resources and study guides and those kinds of things and then we have some indirect cost recovery down there you always build some indirect costs into grants this helps pay for the people who have to put all this stuff together and make it work so that's our proposal i would say to you that one of the things we know about any of these proposals is that we give you the best numbers we can give you but as we roll along some things end up costing a little less than we thought they would cost and other things a little more so uh the the actual dollar amounts for each one of these fluctuates uh for the life of the grant and this is something that this is a grant then that runs through next school year into the into the beginning of the following school year all of those dollars have already been approved yes so this isn't something that we're going to get changed no um just a couple things that stuck out to me um you did mention you know the training yes with all the new people coming in um i was very apprehensive at first when we talked about this um but it it does make sense we've used west ed in the past getting everybody back on that same board on that same page and really just starting starting anew with what we've got this is a good time to do it um could you go up one page please another thing that i did want to point out we did ask you to find money yes excellent job um that's that's awesome um just so there is clarity on this this is not in replace of current benefits salary anything this is additional this is yeah not 301 yes yes this is not does not mess with nope no in addition to yes they're currently already three or one months yes this is this is straight out of this grant and it's um you know it we don't often have money to do these kinds of things even when we want to i mean we frequently want to do these things you know and we don't have the funds to do that so it is it's it's a real pleasure to be able to take money right off the top of this grant to do this kind of thing both the signing incentive and the the appreciation you know the risk the risk appreciation money yes yes yes so the two thousand dollars is this year yes the 2025 are the people that have signed their contract and stay the entire school year next year get that paid at the end of the year yes so that's awesome that's awesome so we're yeah and and i also want to say that um you know that mrs lott writes our grants and and does all of this work and and i frequently am the one saying to her okay i want to make sure we can do da da da da da and she puts it in there and then i was working on budget all week and having nightmares about this 14 million dollar budget and i'm going to and i'm saying we've got to find some money in esser to backfill this other piece and of course she gives me dirty looks and then she goes and does it so huge huge kudos to mrs lott for handling all of the details of this you know i want you to know that she's the one who does the hard work great job and this is this is really going to come in handy thank you uh any other questions on the uh spending plan no no i think it's great awesome then i move we approve the sr2 spending plan as presented i second all in favor aye corey burgess hi brandy dubois hi amanda amen so moved item 5.13 approve the bs bcsd contribution to health employee health premiums health pharmacy dental vision and life dr stewart mr president board members it's that time of year when we uh when we consider the plan and what the district is going to contribute to the insurance i'm not afraid to say that as long as i'm on board and as long as we have the money to do it i'm going to always recommend to the board that we pay 100 percent of some plan for our employees i recognize that sometime in the future that might not be possible and i know that there are other places that can't and don't do that but as long as we can and can financially afford it i will recommend it so i've given you three options there based on the additional information from the kairos plan the good news for us is that the kairos numbers when we signed the contract with them a year ago was for two years with a guarantee of no more than a seven percent increase and this is exactly a seven percent increase based on some information from other insurance folks that we know and who are on the uh our area trust seven percent is a really good number for this year because it tends to have gone up another 14 or 15 percent so but i also wanted to give you the options two other options to think about which is that the district would pay for the fifteen hundred dollar uh high deductible plan uh plus the vision and uh dental and life insurance and then just so you could consider the dollars that we pay the co-pay the same plan but not pay for the vision and dental just to give you some numbers to compare had these numbers looked much different than this i might have made a different recommendation but given that we're really only talking about a 75 000 increase in the cost of the district for next year and that's partly because of the reduction in positions to be perfectly honest that i recommend plan a which will cover all of the employees all employees who are full-time employees right and that is vision dental life and accidental so that's a yes and medical pharmacy yes and it's the copay plan that's on the the kairos document any employee can buy up to the the core plan or they can buy up to the high high deductible if they want to but this is the one that we would pay for every full-time employee any questions have we talked about no families the the trust our local trust had a long discussion about that last year before they recommended this kind of a plan because they're concerned about you know everybody's concerned about the high cost for families at the time both of the both of the vendors who are willing to insure us because nobody else is right now just simply said okay you could reduce the amount that it costs for families to have family coverage but that will increase the cost for individual employees and that and the trust board said our first obligation is to our employees and so you know they recommended that we continue to keep the lower price for the individual employees even even when it resulted in higher rates for families i'm not quite sure why this always keeps coming up at the time they were answering that and corey asked me about it this evening as well the districts both districts pay for those two individuals just as two individuals how that other piece works i'm not quite sure i know it went up for families in those situations but they all went up i mean the family situation the family amount went up regardless whether it's the amount that whether the difference between what was being paid before and being paid now i don't have those details and so i'm not going to pretend to be able to answer that i think that that's a question for for those families who for whom that's an issue to talk either with the insurance the benefits person at the at the district so here it would be uh with darlene um to find out what what that's all about and we could track it down that way that was a big issue that we were having last year at both districts when we were looking at insurance information was having dual spouse with families and how that number doubled and they weren't really able to cover so that was the the concern and so as long as we're focused and we're in including kind of everybody we just want to make sure that right we work with options or give them thoughts and suggestions of where they can go outside to help with that offsetting cost when it's dual spouse and children because it it almost doubled it was more than like a paycheck and every month and and i'm not i don't dispute that necessarily because i don't know but i will tell you that when the trust board was here and and was considering both plans the asbate plan and the kairos plan the same thing was true for both plans the the family rates went up significantly in both plans so you know i don't know what i don't know how much of it is just the increase that would normally be there and how much of it is i don't know i don't pretend to be that much of an expert but i think that it's worthwhile for those folks to go ask the questions and find out what's going to bring some on those dual spouse on board too to talk about the insurance and you know thoughts and options as well maybe they do have some feedback i think that because because the current trust has the trust board has ambassadors from each uh site you know so whoever at each site is selected but maybe one of those folks could be selected to represent their site as an ambassador to that group all right i like that okay well i would like to move that we approve the b c s d contributions employee insurance premium which is a um as presented can i get a second all second i second sorry brandy dubois i thought you were going to all in favor aye corey burgess hi brandi dubois amanda ayman still moved item 5.14 approval of new principles mr president and board members uh i'm very pleased to to recommend to you uh two uh homegrown and uh one other individual for principal ships lester eastman for fox creek junior high kenny churchwell ford desert valley those are our homegrown i guess kenny considers himself homegrown at this point because he's been here a year and brianna randall who is currently a principal at canai central high in alaska but currently is on fmla and living in arizona and is very interested so these are the three people that were recommended by the committee for these positions any questions then i move we approve the new principles as presented high second all in favor aye corey burgess hi brandi dubois i'm amanda amen so moved item 6.1 future topics do we have any future topics the board would like to discuss i do have one i would like to talk about when we're talking positions a tax credit position somebody that can oversee that tax credit move we really need to get on board in this i think we're missing a huge market um so i would like to maybe make that a workshop item okay and we can discuss yeah so you can give me some ideas okay um i did see um mr um lance ross out and about promoting it um in public in a couple places i've been so i would like to thank him for that too thank you i'm i'm talking big um so yeah but yes that's something we can discuss in a workshop um any other future topics um just maybe uh more talk about the employee retention and potential for prospects for hire as of the end of the year growth grows closer all right would you like that to be a workshop item also yes please all right sounds good any anything else all right uh upcoming board events we have a few on there uh sba trainings um as with any asp training it's open any board members that would like to attend um just let us know if you'd like to beat any of those and 6.3 date time and location um may 13th i'm just looking at my calendar and mr president i will say we probably need to meet that that date because we will have a revised budget that has to be submitted by the 15th so can't be any later than the 15.

and what they do to slightly disincentivize it is they take that and they move it further back in the day uh which makes it for elementary heavy school districts um the the advantage has been lost because their their primary use of the school site is between 7:30 8 in the morning and 3:30 hard stop whereas high school campuses tend to operate well into the uh evening hours of Campus um so it it did impact other districts but the reason why you guys have such a great rate on this is because you do have those very uh heavy demand charges in the afternoons that they were able to capitalize when they were building this uh and so this is this this project is not affected by that okay thank you MH okay are there any other questions okay I would like to um ask the board's permission to move on immediately to 11.9 and so these gentlemen don't have to sit and wait for us to get to this um 11.9 is the design Bill solar photovoltic PB system power purchase agreement RFP number 2020-7 pfmg solar LLC so moved second I have a motion and a second okay any questions any further questions are we going have any presentations what okay being funny okay roll call vote starting with an Marie Mrs as long as uh we relocate trees that's an ie for me Mr oil hi Mr Jabar hi Mrs Smith I and I vote I and thank you gentlemen for a really good and Paddy for a good presentation we have been looking for this a couple of us have been after solar for a long time and it's going to be great when we get it and it's districtwide you know yes thank you it's just like and I have to say I hope one of the starting places is Cypress High because the students started this thing a couple of years ago a student group brought up the possibility of how it could happen at Cypress high and I think we have all the the infrastructure already there in the parking lot ready to go yeah so it's ready to go do do one on the east and one on the west just to make it fair bra thank you very much all right all right all right okay going back to 9.2 our second presentation okay 9.2 is School dismissal and distance learning and Dr Fred will make a presentation for us on this well I know that you have been equally excited about what I'm about to present so I can't wait to to share with you all the great work that's being done uh for tonight's presentation just so you know it is going to be fairly succinct as you know the past several board meetings my presentations have actually been quite lengthy tonight's it's going be pretty brief uh and I'll explain why in a little bit why that is cuz we're going to have a few presentations for you in the month of May uh to give you some greater updates tonight I'm really going to be focusing on two kind of timely updates that we wanted you as board members to be aware of but I also want uh to our families and our community who are watching on our live stream to also get these updates because I think they're also very timely for them as well so again good evening board president piery members of our board executive cabinet again also welcome to all of our families communities and colleagues who are watching on our live stream gives me a great pleasure to be here with you tonight to share just a couple of these quick updates we're going to start off with the first update is around the small learning cohorts or the pods that we talked about at our last board meeting I'm proud to say that we've already begun doing that work on our campuses as you may recall uh that was going to begin the week we got back from spring break which was last week uh just like with Athletics though it is a process as you know right now we're about 4,500 athletes strong on our campuses plus what we have with GAA but didn't start like that week one and week two it gradually grew we're expecting the same with our cohorts so I'm going to share a little bit about some of the numbers and where we're at right now and what those offerings look like and then I'm going to finish tonight with a brief update on graduation and what that looks like uh in terms of the planning that's taking place just so you are all aware and also our community is aware of what what um our Ed division is talking about in terms of th those plans with the small learning cohorts and pods you have before you a document I want to reference this because it's a little bit easier to see so if you pull out it's a single page document and you'll see student cohort parameters I'm going to spend a little time just going over a few key um parameters that I want to make sure you are aware of as I talk about what we have been doing on our campus when I spoke to you last month uh that was one of the things that we were going to be developing because we were exploring at that time what it might look like since then we have developed pretty specific parameters and expectations around these small cohorts what they look like how they're going to operate we've done this in partnership with our teachers our opening school or teacher input group we've also done this with our administrators in in their oversight in terms of what this is going to look like as it rolls out uh real specifically if you look at the next slide I'm want to talk about a few different things in terms of the cohorts they are on Tuesdays through can you define cohort yeah it's a small group uh well I'm I am going to talk about that it's a small group right now it's a 15 to1 ratio so uh we're not talking about a full class or or or something of that nature it's a small group of of students who are coming back to do various tasks and I'm going to explain what some of those tasks might look like as they come back uh so it's not necessarily uh someone's third period English class because we can't bring back all the students so it's a small identified group and I'm going to talk specifically about the parameters that we've set in terms of how sites are selecting the students who get to experience uh coming back to the campus because of the need so right now our small cohorts take place on Tuesday through Fridays as a reminder with our current schedule Mondays is a complete synchronous school day where they're in class from 8: in the morning till uh 2:30ish in the afternoon so we don't have the cohorts coming on Mondays it's a Tuesday through Friday experience we have capped our Junior highs and our senior highs because of the we want to make sure that we're also being compliant at the physical distancing and giving them some flexibility and creativity to be out so they're not all necessarily in a classroom as you'll see in a moment our Junior highs have a cap of 250 and our senior highs because they're larger have a cap of 350 the criteria that has been established and again this was based on need we established that we wanted to Target students and prioritize students who had three or more FS we wanted to prioritize students who are in our ELD or English language development programs one two or three we also wanted to look at students who have an IEP or a 504 however we also gave the site some discretion because we recognize that they've been having lots of conversations they've been doing Outreach efforts and they know their students and there may be students who don't necessarily meet this criteria but have a unique need where it's appropriate for them to be given that opportunity to come to the campus and receive these supports so that's where that fourth category is important as the sites have been working with families and students who have identified uh those kinds of needs also when we talk about that site discretion that takes into consideration the mental health right there may be some students who are actually doing okay academically but they are struggling with their mental health it has been hard being at home and they need to be on a campus that's where that discretion would come into play and then again that 15 to1 ratio is what we've been looking at with teacher or classified staff to uh student in terms of ratio also the one thing that we wanted to stress with our schools is that this is a voluntary process we did not want students to feel like they were required to come to campus if they were asked or invited to uh this is something that they can choose to do that was important because what we didn't want as an example is for let's say a teacher who's preparing students for an AP exam to tell their students you must come to campus for the study session we we we didn't want to require students to do that now of course it doesn't mean that that couldn't be an option but it can't be something that is required it's something that would be voluntary where students aren't penalized if they choose not to come to the campus also the safety protocols that we've had in place for the return to school were still in place so students are still being screened they're still going through the protocols we still have the campus isolated with the stickers on the ground so we know how to separate students keep them physically distan they're coming to school with their masks uh all those parameters are still being followed and adhere to and then of course the last thing that we I want to stress with the with the parameters of the cohorts is the way the sites are determining the list of students who are being given this invitation the sites are the ones contacting the students the sites are the the ones who are building that systemic approach and they are the ones who are taking attendance each and every day so we're tracking actually who is coming to campus and that's how I know how many students participated that first week that we did the cohorts and then of course the district is also collecting that data as a whole as part of the weekly logs that we're expected to do um can I ask a question you a question yes you're saying the no site discretion on identified mental health needs but the in other words what about when a parent call up and wants in other words they're not identified by the counselor that you know nobody knows about it because you're saying they have to be invited but if a parent calls up and says my kid needs that's something allowed that's something the site's take into consideration yes uh we have students who have been invited because of conversations the sites have had with parents so that is possible yes what we what we couldn't have happen is open the floodgates where all students can just choose to come back we may not have all the Staffing there the parent says my kid needs to come back and I mean but he hasn't been called or invited but the parent calls up then we cannot tell that parent no if they feel their child needs it right and those are the conversations the sites are having with the families so if a family has called that's a conversation and I know I've spoken to some families and have connected them to their site principal who' have had those conversations to connect them to one of the small cohorts so yes all right if you look at the next slide I'm going to talk a little bit about some of the course offerings and these are just examples of what our sites are doing to support students so for that first week of our small learning course we had 970 students districtwide um brought to our campus is specifically for the cohor these do not include the athletes or the vapa students who are coming after school after 3:00 these are for just the cohorts in the in the the pods um just so you know the first week last week there were four schools that hadn't yet begun uh the the process they are beginning this week and next week so those schools Dale Junior High Lera High School Walker Junior High and Oxford Academy this week Lera began I believe Dale has also begun I know Walker did begin Oxford is beginning next week part of that reason is there there was setup and an Outreach and work being done to connect to the pods connect to the staff identify what courses you were going to offer because it's not necessarily connected to a class for example we do have study halls as an option so some kids are coming to campus just to study in a place where they're with other kids and they have a staff member there to assist we have small group counseling we may have kids who want to be in circles and who are just given us space to talk with other students uh as as as to how they're feeling and processing what they've experienced this past year we've done Fitness activities as you'll see in some of the pictures that I'm going to show where kids are engaging with one another playing various physical activities that are not necessarily Athletics or sports like the football team is doing or the soccer team is doing and then of course we have the traditional academic support where students are getting the academic help they need if they're struggling in one of their classes and then we have some of the more um not necessarily connected to content classes but we've had for example you've seen this first picture to the left Miss Harps who's an outstanding teacher at Lexington she brought kids back and began doing cooking where in this picture they're cooking pizza right right so some of those activities that may be connected to the class it may be an opportunity for kids just to engage with one another and be on campus doing something different than they've done these last several months we have yoga and mindfulness activities taking place on campus we have thematic cohorts that's where at some of the sites they have students in kind of stations where for the because it's from 1: to 3:00 but for maybe the first 45 minutes they're in one group doing one of these kinds of activities and then they rotate to another activity so they're getting to experience different kinds of things on their campus again not all connected to the academic content some of it is just for that release for them to get out and be kids and do other activities and then we have arts and crafts those kinds of activities also happening so a variety of opportunities for kids to connect with one another to connect with adults and to engage back on campus in schools you can see the other slide with some just additional pictures uh the picture on the top left is at Walker Junior High where student is playing uh competing with another kid in kind of a small-sized little tennis court on the quad you have students working on computers doing the work that they were getting the help with you have yoga as you can see kids playing volleyball pingpong just a number of opportunities that are that we've been able to give to our students uh as we began last week so we'll give you updates as it goes on as as we collect more data on the numbers we anticipate this continuing to rise in terms of the number of students who are participating and getting these experien and remember some of these pods they're not necessarily Tuesday Wednesday Thursday and Friday you may have some pods that are only on Tuesday and Thursday some that may be Tuesday Wednesday some that may be Wednesday Thursday Friday so they vary based on teacher availability staff availability and and what the the pods are it may also be that I'm a student who takes advantage on Tuesday and Thursday but the teacher then has another group coming in on Wednesday and Friday so more kids get to experience because we have that 15 to1 ratio so there's a variety of ways that it's being rolled out across our campuses and that's part of that system mic approach that our sites are taking to ensure more kids get that opportunity and that it's done in a way that we can track and monitor what is happening on our campus that was a quick update on the school small cohorts and pods obviously we're only week in so I will have more data more information to share as it's being built but I'm really excited about the work that has been done I will tell you yesterday we had our assistant principal meeting and they were really really excited about the work that's being done with these cohorts matter of fact Mr josi made an effort to unmute during the meeting and say how much he loved the pods and that it has been such a game changer for the students at Lexington in terms of what they're experiencing on campus and the kids just love it and the staff who are working with the kids are also just enamored by The Experience so and that's just after week one right so it's it's going to continue to grow as word gets out and as staff gets to see the the impact it's making and having on our students okay second update I want to share with you is graduation so I'm really excited to share that with graduation as I had mentioned at the last board meeting we are planning an inperson graduation at both Glover and handle stadiums um it's going to resemble what the regular graduation would look like with obviously some minor tweaks and adjustments to still keep compliant with CDC and local health agency expectations but in terms of the student experience it's going to look very and feel very similar um there's some logistical aspects I will cover in this but I'm not going to cover all as you know Joe Sal Dr eagin Vidal Valdez are working closely with all of our High School site administrators to plan all the bells and whistles and Dot all the eyes cross the teas in terms of what this is going to look like with graduation you can see before you the tentative schedule and this is what we're going to communicate with all of our stakeholders I believe tomorrow uh this is going to go out we want to share it with you first uh so the team has been working to schedule this uh this schedule to meet the needs of our families so as you'll see Friday May 21st this is when we will have the graduations for CVA Cambridge Virtual Academy and hope school you'll notice because of the size of their senior class it's not as large as a catella high school or Anaheim High School senior class it is going to be at the Kennedy Performing Art Center it didn't make sense to have their graduation at a stadium when CVA is graduating I think a little over a dozen seniors and Hope usually has I think 40 50 students so we want to give them the more intimate while still being able to maintain social distance and the compliance guidelines at a beautiful venue which is the Kennedy Performing Art Center so that's why you're going to see it there on the Friday the 21st at 1:00 for CVA and 4:00 for Hope on Tuesday May 25th as a reminder with the and I think tonight before you is the amended student calendar with the negotiations that we had with ask our teacher Union as you may recall we had those two floating professional development days one was normally set for October and one is normally in January and we had negotiated with him that those were going to become flex days dependent upon if and when we came back because the decision was made to remain virtual those two days are being linked to the end of the school year so school now will end on May 25th that will be the last student day then on the 26th and 27th those are the quote PD days but I'm not going to I'm saying PD days because that's what they were right but those are the two flex days that have now been built on the end of the school year the reason why that's important is we're going to need to obviously staff our graduation events and we're going need to have staff back so on those days all staff are coming back to begin uh to help support uh the graduation ceremonies plus the textbook and Tech collection process that are going to have to happen at schools or the instrument ction that has to happen at schools so that's why those days are going to be important that we don't have kind of school happening so we can support those events um with our students okay so on the 25th which is the Tuesday that is the last day of school so that's why you see the ceremonies uh on that day starting at 4:00 p.m.

14 joint venture training agreement North Orange County Regional Occupation program mov second I have a motion and a second questions or comments okay seeing none Mrs tro I Mr O'Neal I Mr Jabar I Mrs Smith I and I vote I 11.5 educational Consulting agreement Michelle msus so move second I have a motion in a second any questions comments seeing none Mrs tro I vote I Mrs Mr O'Neal I Mr Jabar I Mrs Smith I and I vote I 11.6 educational Consulting agreement but Brian bka moved second I have a motion in a second any questions or comments seeing none Mrs tro hi Mr O'Neal hi Mr Jabar hi Mr Mrs Smith hi and I vote I 11.17 contract independent education evaluation with Marlene Barb okay I have a motion do I have a second second all right uh any questions comments seeing none Mrs tro hi Mr O'Neal hi Mr Jabar hi Mrs Smith I and I vote I 11.18 memorandum of understanding auhsd Foundation storage of Kinds set products some move second I have a motion in a second is there a question or comments on this okay seeing none Mrs tro I Mr O'Neal I Mr Jabar I Mrs Smith I and I vote I 11.19 amended 2021-22 student teacher calendar moved second okay comments questions okay I gotta say my piece here I'm on the horse here about the calendar I disagree uh mainly just the whole beginning and end of the year I think we need to look into a this calendar again it doesn't happen overnight but in light of all the comments about climate change and how we're getting hotter around here and what uh the back you know the the effects of this year's change has done I'd like us to look into you know what what has it cost us you know moving the calendar up a month you know now we've got kids kids going back in the heat of August we are Southern California and I think we need to think like Southern California and not back East um August and September are our hottest months and we are now in session and we've got kids passing out on the fields practicing for softball um I I just think we need to to take a look again at our calendar and um I I'm going to ask this this is one of my recommendations at the end but anyway right now we're just amending it for those two days right um yes and also just okay so but you know we can't change this this calendar for next year it's it's kind of set but we can start looking at changes for the future so anyway said my piece uh any other comments seeing none Mrs I appreciate your comments and I heartily agree with you thank you Kathy it is something we'll have to you know we'll delve into I I'm you know I just think we really need to to to look into it that's you know that's another time about that opinion right now we're just amending this year's and so we'll get on to next year's calendar afterwards Mrs tro hi Mr O'Neal hi Mr javar hi Mrs Smith hi and I vote I 11:20 public hearing disclosure of 2020 collective bargaining agreement with ASO open public hearing uh no public comments were received okay since there's no public comments we will close the public hearing 11.21 adoption of the 2021 collective bargaining agreement with AA some move second I have a motion and a second any questions comments okay seeing none Mrs tro I Mr O'Neal hi Mr Jabar hi Mrs Smith hi and I vote I no we got one day down okay here we go Mo moving to the second 11.22 public hearing disclosure of collective bargaining agreement with the MMA open public hearing no public comments or receive no public comments seeing none close the public hearing okay 11.23 adoption of the 2020 collective bargaining agreement with MMA so move second I have a motion and a second any questions or comments okay Mrs tro hi Mr O'Neal hi Mr Jabar hi Mrs Smith I and I vote I and we got two down all right 1124 initial contract proposal Au uhsd to CSEA this is an information item only any questions comments all right seeing none moving on to 11:25 public hearing initial contract proposal a uhsd to CSEA open the public hearing no public comments no public comment close the public hearing initial contract 11:26 initial contract proposal cssea to auhsd information item any questions comments moving on 1127 public hearing initial contract proposal CSA to Au uhsd open the public hearing no public comments no public comment close the public hearing 1128 revised policy 6602 catastrophic leave program first reading any questions questions or comments on this seeing none we'll move on to 1129 superintendent compensation so move second I have a motion in a second questions comments All right we are here [Music] to discuss his compensation would someone like to [Music] sure you know we we were provided a list of of salaries of superintendent throughout Orange County and uh looking at where Mr matsuda Falls in line with that he's number uh 19 out of 27 19th down uh more more than halfway uh obviously uh his salary is less than feeder schools that come into us and you know that those feeder schools have two three maybe 4,000 students and we have uh about 29,000 students uh over the years he has shown us as board members and the district in in total um his his leadership in the way of being a cre creative educational uh leader he has going along with that he has implemented along with his obviously his staff that he directs uh career Pathways uh CVA which is new this year artificial intelligent uh program biotechnology program uh cyber security uh iLab and and developed relationships with uh higher education which is all uh benefiting our students not only today but in the past over the years and especially for the future to come we know that um education is changing drastically uh in the United States and it has to in order to keep up with the world uh we cannot teach to the test we cannot teach to get uh test scores uh we have to be Innovative thinkers and that is one thing that Mr matsuda has has showing us is he is an Innovative thinker and has led his uh executive cabinet to do the things that we are doing now and to be uh paying him a salary at the level that he is being compensated at right now um I think is I maybe this is this is my word a misjustice uh he came in I think he's uh I think he's on his seventh year or has completed his seventh year now and all this time that he has been the superintendent he has always been at the lower threshold uh when he became a superintendent um he had a very steep heill to climb but he proved proved himself by by climbing that that uh very steep mountain and he's still climbing uh we are all still climbing to to we will never reach the top but he has I think shown uh his ability to be a a definitive leader not only within our district but within the county within the state and he's being recognized throughout the nation for his leadership and his ability to to bring these new and Innovative and necessary ideas in education so I think we need to start um uh compensating him for what he has been uh bringing to the district okay I will can I okay no you can't talk I'm going to talk no I I just wanted to add on that are you done Mr O NE for now for now okay I just want to say too and we've had a few comments from the public um angry at Mike and want wanting him to know he doesn't deserve a raise well I totally disagree um if anything we we were lucky this year we got a cost of living increase from the state and we've been able to pass that cost of living on to our employees uh you know our our and so he's an employee and he deserves that if and more because this has been a tough year and like Mr O'Neal has said Mr matsuda has been climbing that mountain of you know learning and doing things in this district and he has come up with some phenomenal ideas that he has held you know the cabinet to work on we are now I think even better District than we were before because we are we are teaching and going trying to teach our kids to live in the 21st century we're not just doing Reading Writing and arithmetic we are preparing them for careers and living in the 21st century and that's because of some of these unique programs that he came up with I think our aim program is outstanding and phenomenal and then we have you know artificial intellig and we have biotechnology we've got all kinds of programs that are unique and are setting our kids up for Success so you know there a lot of our parents were angry because they know we didn't open school and they're kind of taking it out on I think I feel they're taking it out on Mike but it's not Mike that made that decision it was the board so I think we need to remunerate him I agree with Mr O'Neal he is uh under what our feeder districts are and I don't believe in having to be the best or matching everybody but I do think we have to remunerate him and the base not just you know the minimum cost of living but an additional amount because he has really worked hard this past year and the years in the in the past as well so I agree we need to kind of bring him up and so um I just wanted to say that because there were some comments about not wanting him to have a raise but I had to cover that because I I don't think that's right you know so now Mr javar your turn well um I want to concur with but Brian mentioned I think you had a whole host of programs that were actually implemented under Mike and uh but not all inclusive either that was just part what's that that was just part of the list part of yeah that was part of the list and I think I mentioned this uh when we were discussing before when you are giving a race to someone you evaluate based on their performance from last year to this year and you also take into account the overall aspect of where the district was from the time that you were hired or he was hired to the time that we are in right now and I think you have not only established our strong team with you and that's part of your talent to look at folks who are talented and bring them aboard and they might not necessarily agree with you but you bring them aboard because you want to build a strong team and as a result we've actually established a strong ahst I know during a comment there was a parent who mentioned that I said that all of the districts around around Orange County look up to a uhsd uh I might be wrong it's not only around Orange County but around the state and around the nation people look up to what we're doing because we are being Innovative and the reason that we're being Innovative is because we have a person who is bringing innovative ideas to the board and to the team in order to make our students better for the 21st century and beyond um and I think as a result you look at other districts and not to put other districts down but you take a look at the other districts and compensation also Begins by evaluating where other superintendent are and what they bring to the table and how it uh how you evaluate our superintendent against what they're doing in their districts and I firmly believe that we're doing a of course I'm biased but I firmly believe that we are doing a better job than most other districts in terms of moving our students to the Future uh I think biotechnology and uh uh artificial intelligence nobody else is thinking about that and we are bringing up for the new programs all under your leadership which I think is a very Innovative path that we're taking so I agree we got to take a look at it and uh we got to not only compensate uh the the amount that we give in terms of cost of living raise but beyond that so that's where I'm at I don't need to add to what has already been said Mike matsuda is an innovator and when I look over the years that I have served in this position the changes that we have made in our class classrooms and in these um types of programs that we have are now entertaining and running we've gone from what I used to see as everybody should go to college and I have known that my entire life that is not a good thing to think people young people need to be given an opportunity to find their pathway what brings them joy and happiness in life whether they go to college and make a presentation at a school board about solar or they do plumbing or construction if they're happy we've done our job and I think the fact is when I look back when I was in school it was a choice of teacher nurse or secretary that's all the the mentality was and I think of I look around in this this room with these pictures of all of the things that have been innovated primarily by our superintendent the public does not understand or could they possibly know the work that has gone into creating these programs bringing them in establishing them finding the teachers that can teach them and considering this horrific time that we have had with this covid and dealing with it I live in one of the highest covid areas and I understand because we I know so many families that have lost more than one more than two people in their families so you can't just open one school and leave the other's clothes or pick and choose it's not the reality of what the laws are the other thing I'd like to say about our superintendent is truly a person that I trust when I ask him a question I can believe him and the people that he has selected to be on his team follow in that same path and I can tell you as a board member when we handled the deals that we do in schools Beyond solar Beyond construction Beyond buses and all the changes that have occurred it's a huge undertaking and um very stressful for many people I worry about many of the people that are dealing with these different areas of education but I feel we've done the very best considering the information that we have and that we will open these schools and um I just want to say uh to our superintendent thank you and I want to thank every person in this room that works with you because I I think of you every day and I feel very blessed that you are the ones running this school department and I thank you uh totally agree with everything that everyone has said so far um as Brian said there's so much more um the reason that you are a superb superintendent is because of the people that you brought in and the people that you you know that you brought in to us um you our Partnerships we have now what 70 75 different Partnerships um people want to work with our kids and that's due in part to um your leadership to your your vision of of bringing them in um that's why Al people are envious of auhsd what do you mean you have 75 Partnerships businesses nonprofits that want to come in and work with your kids how do you do that we get that all the time um when we talk talk to our colleagues and other at other sites in Orange County they're always asking us how do you how did you get your teachers to agree to this it's like it takes work and it's taken seven years of working together as a team because you come in and you came in with compassion and you came in with kindness you came in with a service attitude service learning that was one of the first things that you brought to this District you said we're going to teach our kids to give back that's why ahsd um is is is um looked at and envied throughout the county the state the the N the nation because we lead with compassion Mental Health Services you brought in we started with with one social worker and we have now almost one at every site you've expanded where we've needed to expand yes this year was challenging but this team Rose to the occasion um the people that don't understand what education is in auhsd doesn't they do not understand that we had our teachers trained in the in in the the most uh with the most Integrity they're not just giving out worksheets and busy work and we were able to Pivot in the middle of the year to make it even better to dive deeper um everything that this board has asked you to do you have done it every year um I don't know how you do it but you get better and better and better every year you you have had outstanding and I can say that to everyone you've had outstanding evaluations and that deserves comp compensation um I hope that you're not out there looking to leave us uh but you know I'm sure people want you I'm sure people want to pluck you out of here um but you've remain focus and steadfast with this District um we know why you love ahsd we know your story we know um we know where your heart is and where it lies and you've worked without the compensation that you've deserved so it is only appropo that we do something about that when we can so I wholeheartedly would agree with um AR raise so the question is how much much do we recommend or how much do we decide to to uh uh recommend I just did a real quick calculation um he is almost 40% under the highest superintendent in Orange County and he's about 30 three or so percent under the second highest so as I said he is he is number 19 down the list so you can see there's a huge huge huge gap and I don't think anybody at the dasis is suggesting that we even try to to uh bring Mr matsuda up into that range because we we also think they are overcompensated at least some people do maybe not all but some people do um but Brian before you get into that to I just want to highlight one of the things superintendent from our feta School District who have fraction of our student population are above uh our superintendent by a significant amount uh there's Centralia there's Magnolia there's Anaheim elementary uh so I I want to take that into consideration too but I will be um happy to see what you're proposing and then yeah I don't I don't know if there is a right number at this time I don't know if there's a right number in the future uh Mr matura um because uh I how do you put a value on what we just said so as I said in the beginning it's a it is a beginning of uh bringing you into um an area of reasonableness not going to happen this year not going to happen next year um but I'm going to I'm going to put out a percent and of course it's up for discussion you can tell me to leave for a while or you can even boost it that's that's up up to you but I'm going to recommend the 6% increase for Mr matsuda I think you're in the same ballp pack as what I was thinking just gonna I would agree with that yeah that put you okay um okay Mr O'Brien oh O'Brian I did it again you almost say that earlier but I I CAU myself earlier yeah okay Mr O'Neal well that's what you for having Brian O'Neal your name say it's O'Brien and O'Neal okay um okay I hear what you're saying and um I I you know we are kind of doubling what the cost of living uh raise is um I hope that um you know I I I don't know I'm I'm not sure I totally agree with that but uh um we need to be careful as well you know right now with what you know uh the where we're going I know we're getting some monies from the state you know we got cost of living and we have a lot of other monies coming in but they are with strings attached you know they have you know a lot of conditions to them so and then we're going to be hit in in a year with a real decline in enrollment income so um I understand the desire to bring him up I I would like to do that too but I'm not sure that I'm up for 6% at this time um I I I I think five I don't know about six though all right so that's where I'm coming from what do we do do we uh make a motion and then take the vote and I think that probably would be appropriate to make a motion and uh and then if it goes down then we take another motion okay all right so were you going to agree or do you want me to make the motion you can make the motion okay I make a motion that we increase Mr matsuda's salary by 6% second yes so discussion's I think pretty much done we could take a vote and then further discussion obviously further discussion just to you know I I always look at you as our financial Guru on the board uh I think we all you know we all uh understand numbers but youve in particular the the the nine years that I've been on the board have always been fiscally um thoughtful and responsible and so um I trust that um 6% is something that I think the district can handle I think we're doing very well with the money um I think that um you know we've been compensating our employees um when we can um as well as we can and you know we've brought them up we've been bringing up employees uh to to the fair wages I think that um 6% is a very fair number and so I would agree with you trusty if I if I could ask a clarifying question um just about the motion um if if we could clarify the intention of when the change would go yes I I wanted to clarify that thank you so this 6% is retroactive back back to July 1st as the other increases for the rest of the the um District are receiving thank you thank you okay so for clarification basically you are giving him a 3% raise I'm going to look at it like that a 3% raise because the cost of living is just everybody's getting that well they're getting a right now some of them are getting was at 3.26% so it's he's getting a 2.74% over the rest or some yeah because it's not all negotiated but yes I I and I don't think that is a a a [Music] huge huge amount of money compared to what we're seeing here and what you know if he was to say well you know you guys aren't doing fair to me I'm I'm going to I had an offer down the down the street and we have to go and hire somebody else at uh where we don't want to be well or we can't afford to be and I I think that's a fair point to make because at the end of the day you got to also look at I mean hopefully Mr muda will stay here on with us for the rest of the term but if he were to to right leave we have to increase what we are offering to a new superintendent because for us to be competitive and hire somebody who's uh topnotch I I think we might have a challenge attracting favorable candidates for the amount that we we've been paying him right now so that needs to be taken into consideration as well so I agree okay Mr Smith any comments no okay seeing none take a vote yep do we have to do this roll call too can we put the question out one more time yes there 6% increase retroactive back to July 1st of 2020 like everybody else like everybody else in the district thank you I think it needs to be a roll call aboute right yes okay yes it is a roll call vote okay Mrs tro wish we could do more I Mr O'Neal very good after how many years I know your name I'm sorry it's just like 4.2 okay I Mr javar I Mrs Smith I and I will vote I okay so it's unanimous okay moving on to item 11.30 Board of Trustees proposed meeting date change action item move second okay any questions or comments we're moving the June 10th meeting to Thursday June 24th that's the um else see that's anap workshop on lcap right okay any questions comments seeing none Mrs tro hi Mr O'Neal hi Mr Jabar hi Mrs Smith hi and I vote I okay consent calendar would uh someone like to pull yes please pull 12 .10 e and 12.11 okay anybody else 12.6 and 12.15 12.6 and 12.15 Y okay anyone else balance pardon move the balance for the balance do I have a second second all right all in oops okay roll call vote Mrs tryo hi Miss Mr O'Neal hi Mr Jabar hi Mrs Smith I and I vote I okay moving to 12.6 yeah bids so move second I have a motion in a second all right I I just wanted to get a quick update I know as board members we know what this is but for the Public's consumption if you could go over what the Western High School and Gilbert high school projects are is uh P's not here P's not here here well we know that one is Roofing one is we know that that's a small amount that Western High measure H fund yeah so okay all right well that is it okay well all righty so just vote just vote okay call for the vote Mrs tro hi Mr O'Neal hi Mr Jabar hi and Mrs Smith hi and I vote right okay 12.

number five conference with labor negotiator agency negotiator destin conrad apple valley unified teachers association number six conference with labor negotiator dustin conrad employee organization california school employees association number seven conference with labor negotiator agency negotiator trine nelson employee organization unrepresented and then finally number eight superintendent evaluation so with that i asked for a motion to go into slow session so move second that make a motion that we move into closed session all in favor all right any opposed thank you thanks maisel thanks aaron foreign you so call the meeting to order um and as um we did before the the closed session we did amend the agenda to move items um c2 and c3 to um prior to closed session so we're moving on to c4 correct so will the clark please read out any action taken in closed session yeah just give me a sec here can we turn a little louder we can hear here we didn't hear your mic i'll speak loud i just gotta give them an order here okay uh during closed session um with conference with uh labor negotiator on a motion by oak parra a second by blessing game the board of trustees approved the following uh approved to the apoval united teachers association's memorandum of understanding regarding reopening seven through twelve schools during coven 19 and it was on a five it's a zero vote you know for approval on b5 again on a motion by oak para in a second by a bender the board of trustees approved the following approved to accept the current pars supplementary retirement program for the certificated employees who have submitted their resignations and parse paperwork on a five to zero vote for approval b6 conference would look labor negotiator on a motion by oak para a second by so the board of trustees approved the following approve the memorandum of understanding with the california school employees association chapter 828 dated march 11 2021 regarding the pars supplemental retirement plan for the 2021 school year on a five to zero vote for approval and finally b6 conference labor negotiator on a motion by oak okara second by so the board of trustees approved the following approve the memorandum of understanding with the california school employees association csea chapter 828 dated february 21st 23rd excuse me 2021 regarding coven 19 safety plan on a vote 5-0 for approval and that madam chair will be the thank you reporter thank you very much the board may approve the agenda as is or add and or pull items from the consent i agenda for discussion and or action we need to adopt the agenda as is i need emotion all in favor all right any opposed we have a presentation by mr schlosser yes thank you and um i'll go ahead and see if i can share a screen here it looks like i've um yeah give me just a moment to grab that screen up there there it is mr schlosser is going to have to stay at the um dice because of the streaming so that people that are watching live can hear he won't be walking around like we're used to well he can't help himself he's getting up no i think he's happy he's gonna come out he's gonna go back here [Music] okay sound good yes that's good okay excellent you have this presentation in front of you it's a brief set of slides that i prepared to make sure that we were tracking together development of the ethnic studies um sort of it looks like this one okay the most recent updates at the state of california from the state board and so um to give a little background and take a look first just a reminder of the demographics of our town versus the demographics of our district and so um this is straight from the california department of education most recent data that we reported as well as from the town of apple valley and what they have on their website regarding their most recent demographic study and so the you'll notice there is some discrepancy our students are not exactly the same in demographic makeup as our town residents that's just a note to just just note the difference that we are a town whose demographic demo demography does not particularly exactly um track uh partially because we have a large retirement community and there's some other reasons for that but that seems to be part of the difference notably the discrepancy in white and hispanic town residents versus the students the background of the ethnic studies curriculum is this in 2016 there was legislation that called for the development of a framework over four drafts and lots of public comment there were versions presented every version a little different some had lots of different groups the most recent version and i pulled this directly from the framework essentially this model curriculum focuses on four ethnic groups in in its in its most recent form this one that was approved as a guidance document for high schools and i'll let you kind of take a look at that so that this has been a five-year process with thousands of public comments to get to this point the general principles in the development of the course this was in the law as they were to design a course were these it had to be accurate and research based it had to adhere to what we've also have adopted as a district which is the shifts in the whole history social science framework and really those shifts have to do with using evidence to make claims to do inquiry based discussions and analysis of historical events and and the rest there again alignment with the common core state standards and the various other standards related to text and of particular interest probably to this board is the promoting civic engagement the current state where we are now the the board the state board of education adopted not a course but a guidance document for high schools now the curriculum is framework is supposed to be k-12 what was adopted and agreed to however is for high schools and in that guidance document is included sample courses already approved by the university of california and offered in various schools across the state for example there's a course at um a high school up north it's a year-long actually an english language arts course that is an ethnic studies course it counsels in that district it counts for students in there as a language arts one of their four required language arts courses for the university and for graduation other course samples include a year-long social science elective a ucg elective course and then another sample course in the document is a semester social science elective remember we have social science courses that are electives in our system too for example economics is a social science elective these would be additional courses that would be in addition to not in replacement of world history u.s history and u.s government just a reminder there are the 16 courses required for the a3 completion and most students already satisfy the g we don't we are not in need of ge courses students don't typically need one they only need one they get several so the other thing to remember is at this moment this is a guidance document it is not a mandated course for graduation at this time so some considerations for us and actually these are considerations called out in the state guidance document one they say consider your local context we'll look we'll look at that a moment and look at the language they use to ask us to do this work gather community input gather student input surveys and it's a reminder also there is pending legislation that could make this a mandate it could be a required course for graduation it is not now but there is a current bill pending but we of course there's always lots of ideas we don't know which of them becomes law here's what the board said about this acknowledging that it's not a mandate it's intended to supply local school districts with the background ideas and examples to begin local discussions on expanding these offerings here's what we've already done that you've already been privy to the diversify our narrative group the students who came virtually and had comments read um by kylie at a board meeting oh six months ago that group has been heavily engaged in our work as we've been adopting texts in fact they were consultants in the adoption of our most recent language arts curriculum and we're meeting with them to finalize some supplemental novels that are going to do exactly what both this framework call for but also what they have asked for which is representation in the literature that's read in schools so we're going to be focused first on 9th and 10th grade but they're also we're going to expand the offerings 7 12.