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Kaminsky you know because I think in 2011 when we had it as a print and what she did a great job too but thought the community brought many programs to our school district she was she prepares our students to be college and career-ready and in the mission statement she has an open-door policy for parents students staff and more members dr. Kaminsky was honored by the Los Angeles superintendent's of the Year award by the Office of Education there was 21 nominations the superintendent selection committee included a member of that post Association and president of the nonprofit California Credit Union she was awarded the printed in 2018 of the year for the following reasons dr. Kaminsky has demonstrated incredible ability to lead the district towards improving student achievement her expertise in English language learners development her accomplishments included establishing college and career pathways at the secondary in-house science engineering early medical pathways International Baccalaureate dr.
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Clemente has developed an annual initiative and go to expand implementation of the common core standards the graduation rates are higher student achievement hire more staff development more parent involvement because I go to all the parent meetings and I never seen so many parents in because we have we create the new era edge Center Moody's been accepted to the colleges dr. clean well you know she's talking about the elk at the budget any question that answered that they have regarding possible school closures and I've had parents staff administrators come and tell me that they were very appreciative of her going there so for me dr. Queens had 100% 100 did confident for myself that's what I feel about it and I really what we can work together and you can you know be happy they're here I just just because I know that we will have work better together thank you so if there's one person that embodies teamwork that's I was a law enforcement officer with LAPD for seven years prior to having my twin daughters and one thing that I learned being out on patrol in South LA and some of the roughest parts of the city of La is that you depended on the person next to you whether you like them or not that was the person that was going to potentially save your life in a very difficult situation so I live my life to this day with those qualities in that characteristic because I think that we don't see enough of that day in and day out you see it when there is a traumatic event or there is a natural disaster where people come out and they help you so this last board meeting and I heard their comments about their come to the table with different experiences with values morals ideas information is vital for us to forward my frustration stems from that and it's unfortunate I apologize publicly for for for not necessarily not necessarily the statements some of the statements that I made but I think that I allowed myself to to definitely go to a place that I would normally go to normally go through public me I may do that at home but but not but not in this field but I definitely I definitely still hold by by some of the things that I felt I have I have been in this position for five years I have learned a lot I have seen a lot internally especially internally and I too that this this human being came into an administration that had been that had been stained for decades and there were a lot of changes that needed to be made and while a lot of people didn't see that I was privy to a lot of that information and it's difficult and I know it's been difficult and we've had to leave we've had to endure this the same same things what we went through the key measure came past we got death threats my tyrant car was stolen my Camaro Asajj - those are the things that happened those things happen but that's okay just like you said you were elected to be in this position - and some of the things that happen and sitting here I'm human but we do have to work together especially the five of us the five of us do need to come together and we need to talk we need to communicate and we need to trust one another in order to share the information that we have individually to push our work doesn't know it does us no good not one of us no good to work alone does no it does none of us any good because together we are a body a governing body and we have to be able to to come together to make things happen so going back to my initial statements as a police officer there were times but I got into patrol car with somebody that didn't like me somebody that I didn't like maybe the Saints allow it or maybe they talk too much or maybe I talk too much or whatever but at the end of the day we have to we have to get the job done and we have to get the job done for the students for our kids as a parent you I can't tell you enough each other who's that what you're doing every day is working and I take a lot of value in that and I appreciate each and every one of you so we have work to do we absolutely do and I looking Paul so yeah thank you very much for being here tonight now moving on to a point 0 comments reports student board member cabinet and superintendent families in school meeting room April 19 to 9 a.m.
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to 11:00 a.m. report card in various classrooms April 16 to 5:30 p.m. 7:30 p.m. to act on my form C 10 April 18 2:45 p.m. dead spring showcase April 20th 3:30 p.m. to 9:00 p.m. choir ABC Azusa Pacific University April 20th 7 p.m. winter guard @w a WC ASC Championships TBA and at SCS BOA Jazz Festival Hacienda Heights April 21st TV 8 SAT prep April 21st and April 28th at 9 a.m. Azusa High School football boosters Chipotle fundraiser night April 17 5 p.m. to 9 p.m. Cafe Azteca April 19th 8:30 a.m. to 10:00 p.m. audition concert April 19th 6 p.m. to 8 p.m. life skills field trip bridges auditorium April 20th 8 a.m. to 2:30 p.m. Azusa and good or day of service April 21st 9 a.m. to 12 p.m. we took our competition Huntington Beach 21st April 21st April 22nd to be a Azteca Cafe has deca April 26 8:30 p.m.
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to 10:30 p.m. and workability filters do what is caffeine Stephanie what do you do so kapa haka is an opportunity for the principal to meet with parents on basis and parents bring concerns share the principal shares information during the school the community not only parents but community at large let them know what's going on to the school and celebrate success it's 8:30 a.m.
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and in Thursday's I believe the in the parent and community center no comments for tonight no comments this evening thank you first I'd like to thank the teachers who prepared the students from paramount for their show is fantastic as he just came out to complain about me I appreciate hearing I mean Freddy Adu drop in time you can stop by and have to work anyway home if you want to come to me about something or feel free to give me a call and I'd be happy to to meet with you so we can continue dialogue thank you very much thank you now moving on tonight brings our report on closed session matter is 9.1 approve settlement of four cases sgdq zero one nine three eight eight HGVs zero 1 1 8 1 1 x g vs 0 1 2 5 1 9 s gb s 0 1 3 6 6 4 what are the wishes of the board I'll make a motion tempura first by Jerry by Mo's mobile second so I can treasure the new goosebumps on us please place your votes what surpasses 5-0 now moving on to 10.0 general functions 10.1 we do believe oppression presentation correct on things going thing together successful status and appeal board members cabinet and community my name is a repo padilla and i'm the general manager for the innocent giver valley region nice to see everybody again and with me I have notice she's our deputy chief of tournament operations and she's here to support with any questions that you may have regarding the presentation so today's presentation is really about giving everybody an overview of where we're at with our mid-year outcomes we want to kind of give you a glimpse of where we are this year at the lab presentation our vision is very similar to most of our district partners we want a communion where all kids get a great education that prepares them for college and career and our mission is for us to strictly partner with districts to change the odds for kids and so if you don't already know we're a non popularisation and we serve over 330 thousand students at over 300 sites and that is all the way up to the Bay Area Allie County Riverside San Diego County and San Bernardino County and so what that means is hearing a Sousa Weiser elementary all the elementary study and I know their last at the last twenty-eight twenty-nine percent of our students population is what we serve so they're attending our thing together program and if you don't already know this is basically our staffing structure we have a dedicated full-time site coordinator that is assigned to every school site and they are based out of the school site to be able to really integrate with the instructional day and really meet with the principal to be able to align in some of the pieces that I had president in the previous presentation we have our paraprofessionals our program leaders and those are the individuals that oversee twenty to twenty-five students and they're the ones that are delivering the lessons of facilitating most of the activities and then we have our quality assurance coaches and trainers which are here they're both here to spend that money on and coordinators and do site visits they mean with the and a assure that we are trying to strategically plan with our administrator probably supported circles in the instructional day and then we have a Director of Programming operations that supports the region as well so just a quick overview of our curriculum design we strictly make sure that our the ASIS grant that the district has we are meeting all the requirements but with that the way that we what we bring has think together is this framework and we focus on these five spotlights is what we call them so it's ela math stem youth arts and enrichment and in some of those areas we focus on making sure that students are able to practice of close reading strategies they are able to have better they're throwing towards fluency and grade level proficiency towards that when it comes to stem they are learning or they're reinforcing the learning around the scientific method and the engineering design process when it comes to youth development we focus on student leadership some of you may be familiar with how that looks like at sites we have character education healthy living we do focus on social-emotional learning throughout our program as well and some of the fun things that the students always enjoy with the arts and enrichment are things like Performing Arts any visual arts programs and especially our sports the reason why I feel that they enjoy the sports with us is because we are able to give me the opportunity to go beyond the districts that they wouldn't normally play a guess to the healthy living component we always want to make sure that we do some physical component with them so that's basically embedded throughout all those five spots that aren't up there any what you see up there is the elementary and then the next life has the middle school it has similar spotlights but the focus is our different slope to make sure that we're addressing the middle school the student needs things are around social-emotional learning how are they feeling out there belonging are they feeling that they can talk to their peers do they feel like scores to make your scores so the first slide covers our TK's and our tenders of their letter and stem recognition so just to kind of explain a little bit what the bars mean is the first bar is the baseline scores these are the scores that we collected at the beginning of the year and so and the three different colors or numbers at the beginning of the year so they need the practice and they're learning and when they're in school and and we reinforced some of that learning in our programs as well and so this is why it by mid-year we noticed some growth there so in the T part when it comes to the Kinder's for summer letter and some recognition there's been a set of per second row so that's four letters and some recognition the next slide covers number recognition so similar process in this case every tear every level covers around 33 to 34 numbers per letter and we have them count up until 100 and so what we notice here is that for the TK's there's been 17% growth from baseline to mid year or Kinder's there's been a third by 30% growth so if you notice all ready for the Kinder's they already reached their goal to be at grade level so after they recognize the letters and numbers they move on to sight word recognition and there are math automaticity so for sight words for first graders through sixth grade what you're gonna see or notice the same thing there's big growth so that's great news for them to be either at grade level or above grade level so when you notice at the bar both bars from baseline and the mid here is the dotted bar that indicates how many of those students are now above grade level in comparison from baseline to mid-year so the great news is that the girls the percentage of students of above grade or above grade level has grown and so that's pretty high one thing that I want to note is that sixth graders they once they already reach above grade level there's no way but we don't assess beyond that so once they are ready meeting grade level or I'm sorry above grade level which is seventh grade level then we stop assessing at that point but we still do interactive activities to keep their learning going that's why they're ready either you're going to notice that the other slides as well sober fluency and this is where they do repeated guided reading which allows students to develop or limiting comprehension skills and here again overall growth of percentage of students or at grade level and above grade level from baseline to mid-year and again I'm just note that you don't see you that much roughly there when you reach the for math as I mentioned earlier similar to the Kinder's automaticity this on both graphs from comparison from baseline to mid-year that there's been growth percentage of students that that are agreeable friend there are a greater or above grade level and again 6 p.m.
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that is severity captain they were all the longer be assessed beyond their sixth grade level I mean how do we support this growth these are some examples of to make sure that we are aligned all of our curriculum that we use is great it's aligned with our common core standards but of course we work with their schools to make sure that if there are specific goals or measures that we want or strategies everyone incorporate in our program we do that which is why they have monthly meetings to make sure or more frequently means to be able to address those needs we also do positive behavior support systems within our programs again I mentioned this at our last presentation but just to reinforce again if there are specific strategies in addition to the one that we already have we want to make sure we incorporate assigned sub sites there are the same reward systems that are happening during the instructional day that we also do in the after-school program we also give them more time to be in the lab so if for them to practice their the reading and they may be able to take their in our tests or if there are other programs that the school wants us to incorporate and given more lap time during after-school we allow that time and we also provide our staff with some strategies for them to practice their English language skills which is some examples of those is that they write sentence breaks on the board or they always have the students be able to complete let me answer a question or when they want to speak to we ask them to speak in complete sentences we strike to continuously improve and so we assess we plan and improve this really the cycle that the state has implemented for us to follow which I think that mention Mustang as well so to come for senators districts have to follow the common core standards the expected learning program division has also implemented quality standards that we could follow in order to make sure that we have high quality programs we're not just providing in an open space of safe and supportive environment well that's our primary goal we want to make sure that the students are we're taking them out to that time and they we have the academic needs that they need or this all has some of the programs I mentioned we partner with these organizations or have grants with them and we have le 84 Foundation grant where we bring sports and have we must our students to other schools intervention and way la we have an opportunity to have the students go out and learn about homelessness and they also are part of a 5k once a year we have the Kaiser Permanente grant where we bring healthy living curriculum and the students learn more about either vegetable or fruit on a monthly basis and so we have that at these middle school sites this year and and then we also partner with the Dodger foundation where we bring more college awareness for our kiddos as well and so the next slide pursuit of support services so this is how we these are some examples of how we partner with the district to ensure that we are meeting the community's needs so currently this year we are having our kinder program and we collect in their gap program where we serve or the first Raiders get released so my understanding is now because there is a need for or there might not be funding for that next year a potential option that we're proposing and that I'm working with our our partners here have been to offer a before school services for around 2 hours a day where families at in this case would be paying for this service and so it would be roughly 2 hours what we would offer for K 5 K through 5 knowing that there may be an Eevee on kender or before school care so this is potentially something that we're proposing that we could do and offer for next year so I'll just leave that there and if you have any questions as we move forward we have questions now I can address them really good to that the second bullet on there is what we supported on the district on writing a 21st century grant this is a federal grant that provides the schools with funding for summer school or equitable access funding which as this equitable access grant and we offer intervention we offer three sessions three ten week sessions a year and so we work closely with mr. Flores and we offer summer programming and we will this year for horses school sites Dalton which will be housed at a Haj it will be paramount Gladstone and that we do now I just feel like to know that thing together is it's like that's one of my all my blankets of opinion and I'm like my last grandson it's an eighth grader at Sarah and he's kind of set this you kept in heaven high school she does enjoy the sports and he does enjoy the afternoon when he else you know they just started hottie and whatnot me that I also see the students I'm studying doing their homework and it's really good it's a great program so this next slide is a is just our philanthropy efforts what the organization brings so it just shows all the different partnerships that we have another money we bring through their corporate efforts so this is where this is a physical status of where we're at with the Aces finding so as you all know there is a state initiative to increase minimum wage so that by 2022 their minimum wage will increase to $15 an hour and so what does that mean for us so for the Aces funding if you notice in the red line since we receive the funding after prop 49 was passed it has been pretty flat and stagnant and that hasn't allowed us to really continue the same model and structure that we have because of this increase in minimum wage and so the Green Line really indicates the impact or what its impact that we're having and the yellow line is really kind of where we're at as an organization to be able to support a program like this so the gap is if you notice the gap between the yellow line and the Green Line it becomes bigger as the increase comes in the years so the next slide is a video that we partner with other organizations statewide one in particular seeing create an advocacy organization that supports our efforts and asked to our state senators and Assembly members to be able to pass these [Music] so we won't be able to see it today but that's pretty much the gist of that statewide issue that it's not just here in Azusa it's really happening Stage one has been flat for so many years so what does that mean for us here and we think together now specifically here in Azusa so the solutions to address this issue have been with you so the the legislature fortunately last year we were in the same situation with the first minimum wage increase and because of everybody lobbying I mean I think there were after-school program students that went to Sacramento and we're just talking about the need for afterschool programming and for it to be funded even more than it fun needs to be increased and so last year fortunately we had a big win we have been fifty million dollars that was granted towards the support or offset some of the costs however there are now more efforts with a certain bill that's going to the assembly that I'm sorry $300,000 which is approximately 6% per year so in the next life that's it we'll break it down a little bit more to what does it mean here to here so what does that mean is that in this next fiscal year it would be fifty two thousand five hundred and if you notice the following years up until 2022 when we cap at $15 per hour it could it almost doubles every year after that so I'm gonna break it down even more this next slide talks about the proposed wave of the contingency plan so if the state doesn't act this is what we're saying that potential solution could be for this district so if we're serving 1169 students per day in our aces programs that could be two again offset those costs $45 per yield application processing fee for parents and was like every year because of the increase the impact would be again doubled so it would be 50 cents of next year I'm sorry 50 cent yeah per day the next year and then a dollar per day the following year and then up to a dollar fifty per day I had 2022 this is strictly related to wage increase yes that's correct so just the last bullet just for comparison you may be familiar with this but the market rate child care in LA County is around $500 per month and that's just strictly funded by fees well the 15,000 that we're saying the shortfall is really the the short while after after we ready have a eases crime so fortunately it's not that much for us because we're able to use most of the grant menus to be able to sustain the program but this forty five a year wouldn't be able to keep us so that were even a function that's the same way that we have the great thing is it's not just a daycare you know they do sports but they also need to get their homework and you know they have a career but then you can follow in you know a time frame so many minutes for this right somebody makes your back so it's not just today just babysitting them so I like that so within the [Music] Paige with the fees so what are other districts around is feeling right now the same wearing the same situation so we already as of so last year was a second year in that Asuza I'm sorry Baldock park and Doherty had application fees as well and they're actually a little higher every year is different but this year the plan is we have like an intent to apply for parents they attend a meeting and because we want to wait on the budget to see if that passes sentence included we want to hold off on collecting any fees until the fall closer to to school starting and have a parent meeting where we quote and inform parents that's why we're doing it on complete their registration form and collect the fee as well for low-income people I mean I know raising four kids we handle bit different at every district it really depends we call them a waiver or it could be like a scholarship we can scholarship students or families that can't afford that or there's accommodations depending on some districts we say they're two payments so we also have done as well and I choose to go back really quick to the question that you mentioned we collect it but I believe we credited how we depends on how we set up the contract with the district so we may credit the district and then depending on how much of the collect how much we worry but I feel like in order to deposit some of the cost [Music] yes oh that's that's a little correct so the gap hours for our early birds and late birds will continue to be funded under the young cap the the before school as she was mentioning for tk5 would be for before school hours and I think like 6:30 a.m.
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or something like that for parents that need to go to work early you could drop off their kids that would be an option that we can think about for parents to have a safe place to drop off their kids in the morning on the way to work like I do at my kids school and that would be a fee based program that think together would would run independently of the district all the kpop so you did it all right so we would start off in currently right now we have one class per site for Kinder's so I'm going to submit it may be more than one class per site depending on the need so if there are more and we serve twenty to twenty-five potential in one class so it could I could see it being more than that because of you mentioned I think was balding partner party that have this application fee do you recall what their fee is and how does does it is it built up to allow for students who are on a waiver scholarship yes so if both districts have $75 a year per student and then the other $100 per student per year so it's a little bit higher and sometimes they have to also support with other services that we may want to give back to the students during the after-school hours so it I think it was a way to kind of make sure that we covered the cost the gap and then at the same time to be able to support any other needs or service and given how quickly the costs may rise is there any plan to decipher they you know the the Faison could expensive her family's been doubling we're going up by fifty dollars each year there's a way or other districts thinking about a way to to put some money to save these each year to kind of slow down that path and as far as long-term goals or long-term solutions I know that there's other propositions that we're trying to go after to try to assess some of the costs but that's our number one solution is for the state budget to include this in the 75 million and that would potentially support those long-term costs so and that this we were in the same situation last year but those two districts decided to keep the fee either way so that I could support other services so one other district they we it was I think what we did we were gonna do the fee and then when we got the 50 million for this current year we ended up not having to go through the me so what's what's been the experience as far as retention when we entered what would have the support recognized have been done to make sure that people had nothing territory yeah the the parents at the end of the day actually ended up saying you know I always wanted to give and I appreciate all the time that we provide so it hasn't been a huge issue I would say if anything maybe at first with middle school students and could be parents may see it as well they can do they really need the program but you know what after this last year it was two districts it wasn't actually a problem their attendance I think definitely it was a change and it was a little bit difficult to for parents to understand even how we function with the funding but at the end of the day they they're there and they're attending Emmett hasn't impacted our numbers that's a clarifying question you mentioned with the with the fee and maybe you can tell us about the other districts you said you know it's an upfront fee or you said sometimes it's like two payments you don't have any distance at do monthly payments are you doing that [Music] so it was for targeted students that [Music] the information so how soon do you advertise it or how do you ever try to get the community to the families so usually around the spring at the end of the year we start communicating to parents the enrollment process and so what we would do is send out this is the thinking is sending out the cup of letters to parents informing them of the enrollment process and what that consists of so this is why we would probably roll out a intent to apply online for parents to be able to express interest and that we were still honoring the first come first serve especially at some sites where we have long wait lists and from there they would be invited to a parent meeting in the fall before the school year would start so that they would be they would know that they would have a spot and they don't have to worry about those payments until closer to the beginning of the school year so is any way to communicate that back to us and we work closely with our district partners regarding what something from our CEO regarding us so we could definitely spread that information so that we can we are fortunate to have it's up there in state that are supporting these efforts on partying also our senator Portantino was a big advocate for after-school so I know that we have already people in our community ordered that so be happy to prepared letter for on behalf of the board the other question that I have is in terms of in case the money doesn't get appropriated what is your recommendation for us in terms of school district coming up with the plan physical things and you know kind of the backup thing here in terms of timeline in so you can communicate with the parents and developing a sense of the scope of what their fees might cover what would be helpful for you guys in and to help them support understanding them yeah so I think there would be a this letter that would go out during this process to inform the community and parents of of what that means and when it would be expected to pay the fees and we would provide an update on what happened if we receive the funding we would communicate that out and we would say here's where we're at do we want to go forward with the with this via in the fall or Dubi Dubi non and that we we've looked at more on the long-term impact at that point so I guess in the meantime could you be working with with Gary grill to look at some models think about what might work here with what we've seen in other districts - thank you so that other sites that you indicated to you someone who needs based on those things remember the place that used to how many participating that kind of a celebrity and for administration essentially know what so rather than just really realizing no I think a presentation you were indicating the fact that some of the sites that you serve its you work closely with the administrators to see what are some other needs of the students I'm asking is out of the number of the sites that use their company and that's an ongoing collaboration to all of them should be having monthly meetings with with the administrator on campus or maybe a teacher bleeds it depends so every site should be working collaboratively with them to incorporate some of the strategies but you may see it be the collaboration efforts may be stronger in some than others but by all means every site should be having those meetings regularly to be would incorporate some of those strategies that our dates already incorporate and then if we can add I think once a year site ministers come with everything together leads to district office and think together leadership and the distribution and they also do a collaborative exercise at that point time the district office and we do that year it's already presented to the principal so that they can work with the site coordinator on potential next steps or action plans so they can collaborate better around a specific areas that they notice based on either the data or just the goals that the instructional date has happened usually August September [Music] okay so now we're moving on to 10.2 of the on statements excellent eligibility Lydia will be crossbone vice president everyone my name is Corinne lost Godwin lost got consulting and joining me here is Laurie rubies and she's the vice president and to be brief I want to remind everybody been presented here before at least twice and work for you since 2014 as your state funding consultant and the service that we provide to district is a specific service relating to school facilities funding from the state of California or school facilities for your building program types of map any supports and so we do is we buy all the eligibility documents we basically do a lot of analysis to determine what you're eligible for or modernization there was a little bit of a new construction funding there's a lot of analysis that goes into determining what you're eligible for on school by school basis you determine what projects are qualify for the program and then there's a lot of paperwork to be found with various agencies to pursue the State Department of Education and an agency closely with the consultants that you have dealing with prop 39 energy efficiency the consultant Elena Romero and her team and your two architectural systems and so all of that together is a multi-year effort and even once we file the application with the office of public school construction it will take a number of years before you have the cash in hand we are involved with the process from the moment we identify the eligibility through the application finally through the eventual audit process so there's a lot of work involved I came from Irvine Unified and worked there for over 13 years since 1987 as their facilities director Lori followed in my footsteps and was it the facilities director at Irvine Unified until September and I'm pleased to say that we have for our team now with that I'm going to have Lori take over and then I'll come and talk to you about your specific money thank you so much good evening I wanted to give you different update on the state funding program there I'm not going to go over in detail but at least it's there for you as a reference and also if you ever have specific questions always feel free to reach out to us the state's facili program which we call an SSP is the program that we're working within and the bond that was passed in November of 2016 was proposition 51 which funded nine million from K through 14 schools a k-12 portion was made up of new construction funding there was three billion allocated for that program as of the end of February there was 580 million remaining modernization funding was allocated at 3 billion think about 1.4 billion billion would mean at the end of February as well and there's an additional program career tech education which other programs this is an entitlement program which means that there are rules that are applied across the state for many districts there are many requirements for their own and a lot of the programs are made up of different formulas to establish your eligibility so every district is entitled to this if they were to pursue it and that's where we come in and assist your districts like yourself because it is a very complex program if you're not working with it daily just to provide you a brief status update on composition 51 vocations are currently on a workload list and they're submitted in since 2013 there was no funding for a very long time and it wasn't until the bond was approved by voters in November 2016 did funding get replenished to help fund school construction within the state recently in spring 2018 or the bond sale at the state level for 157 million which funded a small portion of those applications that were received in the summer of 2013 so the state is slowly reviewing and processing applications and slowly selling bonds with this huge workload there has also have not been an effort at the state level to fund the agency that receives and processes applications so it's contributing to the slow process of review new construction funding Authority it's expected to be committed all the way through fall 2018 and then for modernization through early 2019 what that means is that if we submit our applications before that time we have a pretty good chance of getting funded it may be hard it does not get funded at that point it will be maintained on a workload list and we are already hearing news that there's already gonna be pushed for 2020 state facilities bond so that's good news for state funding is top chef Pete requirements and they are subject to change in that they are aware of what those are because we want to make sure that you are able to see eligibility or seek funding for any projects that you're eligible for a lot of the items are self certification but may be audited later so we want to inform you and intention to eat your staff to make sure that not only when you receive the money as well the planning for state grant us Korean mentioned the starting point is when your state eligibility is making that determination and they're reviewing it on an annual basis to ensure that there's opportunity to capture a high watermark of your eligibility because it is based on age and enrollment in your schools so that's something we also want to ensure that you can find all your modernization support potential of future state funds so those are those compliance requirements that will be educating your team that they're not already aware we can make sure that they aren't fully aware but those are so that we don't have any projects that are ineligible we will assist with filing application with the California Department of Education division the state architect and the office of public school construction and as I mentioned the application new and funded on the first come first serve basis we have here the eligibility and funding an application process we're not going to go over it in detail but it just demonstrates the steps that are involved and why it takes time start to finish to determine your eligibility various agency approvals and then submit and then receive funds the eligibility adjustment analysis what we're looking for on that annual basis is your seedbeds enrollment weight as I mentioned we want to make sure that we are capturing that high-water mark for any of your schools in order to increase eligibility at your particular sites and then you have also the opportunity or new construction eligibility which is based on district-wide enrollment using a Roma projection similar to a cohort survival method we is something that we do for all of our clients as well so so all the sites that are eligible then the enrollment has increased if it's increased any time yes not to mention if you may have already utilized some of your eligibility so it doesn't disqualify the eligibility if you meet all the other factors you say it's one of the many countries that's considered your modernization eligibility is looking at your site specific eligibility and is based off the facility's data square footage of your buildings here's your them they're built here's a table at that's at Pete grant amount you may just you know if you needed to reference this but this is one of the formulas that are used when we're determining their eligibility and we're providing you grant estimates they're based off of these formulas which include different unknown grade level classroom loading our new construction amounts and our modernization amounts per student so these are current rent amounts per student promoter each in there for 25 years and 50 years [Music] there are more funds to modernize a project the modernization project is any improvement to building or grounds the only caveat here is that you cannot expand square footage or increase your capacity so modernization isn't adding a relocatable which is going to increase your capacity but it is modernizing and existing relocated and oftentimes we are looking at opportunities to fund projects that actually have been already constructed so we could go far as far back as mighty tiny and look for projects that are modernization eligible and we could seek reimbursement for those projects which is why we always encourage you on all your prospective projects that you comply with yes equity regulations so in case you don't have eligibility today you made five seven years and we can utilize in the project construction work that you're constructing now at a future date and the match is typically a sixty percent state contribution and a forty percent local contribution which would be your local Teavana in those cases now I'm going to hand it over to Corinth is going to give you a snapshot of your eligibility for it some of your schools there's a lot of detail in here but here's the good numbers so back in August back in August of 2017 I was here reviewing with you the ropes eligibility that we had established which was about twenty-three point eight million dollars and that remains the high-water mark of eligibility that we have today it's not in your pocket but about twenty three point eight million dollars is the amount that we had when we totaled up the eligibility for all of your schools Daniel beginning to draw down on a school by school basis so what I wanted to show you here was the amount on the schools where we've actually planned or we've actually filed some applications so even back in August these were already filed so this isn't really new information it's a recap of what's been filed since we established the twenty three point seven million dollars and so those applications are waiting in line at Sacramento to get funded out of prop 51 and I think their meaningful to you some of them have been denied some of them have been completed and the amount in the far right column is the amount that you can expect that amount that you expect on the right that says about eight point six million is actually going to show up every year they have a construction was about construction cost increase every January construction costs go up this last year went up about 5% so let's say you don't get funded until January February 2020 the well please get the benefit of the instructional cost adjustments give a current timeline for whether we're going to be funded I wish I did but for each one is different it goes by when it was done and if you can tell me who's going to be governor in their perspective on letting the cash fly out of their coffers for debt service maybe give you a projection so then you have a projection oh do you know where we are in terms of the line yeah I do I don't have that at my fingertips but every project is in a different position in the line and so they were filed in largely in 2017 to get even were filed in 2018 so most of those are looking and I really would say that they're likely to get funded in 2020 2020 2014 because even if they can move as quickly as I were to charge it takes so much time to move the people so that's my projection right now so you identify 23 million correct 23 million is how much is in your accounts we have to draw from those accounts in actual projects [Music] so we met eight point seven million on that slide as the applications have been filed today thank you have questions on that slide that's what's in Sacramento today and to answer your question they're all in different positions and I can provide that information to dr.
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Kaminsky so that she has that you can see the position we've been holding off on doing much with that information until January until we have some sense of when there might be different momentum the momentum has been so ridiculously slow that if I were to base it on the current rate of releases you would end up being 2026 you don't want to hear that so I'm waiting for details so are you saying the other sites are also eligible but at the so we [Music] go to next slide here and does the amount that we still have left and this is the you so if you are on that slide in your packet will see that we have projects that are in the planning stage at these schools and there are some schools that don't appear on a list at all doesn't mean that we don't have money means that I don't have a qualified project with which to draw on that money so as an example I've got Charles Lee Elementary I have a project worth 1.5 million I think it's bidding tomorrow HVAC and roof and there's still 1.8 million left in the account after that 1.5 million so I'm not interested in filing that 1.5 I'm interested in figuring out what else from that package with that because I want to use more of what's in that account oh there was another 1.8 million I would like to add more to it fortunately Braylon had told me there's a fire alarm it just got added to it so I'm going to add that to it and I think you added portable roof work I'm gonna try to add to it so constantly try to figure out where else so that answers your question sir but I'm trying to throw out more of your account the sooner we access it the better so our project the modernization projects that the schools have been going in in the order of the rudest underground in classrooms booths under your classrooms so for this example II that's a roof project with HVAC and summer probably be there under gonna be Chili's is that eligible it's absolutely and you know if you told me was coming out of DSA by August 2019 I'd be pretty comfortable leaking at 1.8 in there because you're probably going to spend 1.8 and I don't think I could spend 1.8 on the portable roofs of the fire alarm anyway so there's going to be money left for the underground utilities in conversation you know the underground utilities always good at ESA or not or do they go for this purpose they're expensive and they'll lead up the rest and there will be enough occur so we will so basically what you're saying is every every schools got money associated with it well the ones that were using they were drawing down all I have so far on the school for that offense he needs it almost a little over in half with applications in line already we've got this six million dollars worth of projects planned we're not going to file an application until it's really ready until we've exhausted options of adding anything else to it and we're pretty close to finding Li it sounds like probably the next couple of months and I'm happy to hear that there's the other ticket items for lis around the corner regarding Marquis and I have got some high school was also going to have a martini - table sits on this other looks like information but I've got the Azusa Markey but the way this works is the state says that I have to file a grant application of six hundred thousand dollars or all of your observers less so the Marquis I want to say is probably [Music] so now moving out to 10.3 the 2017-2018 Azusa Unified School District the Ulster Bank presentation good evening president how-to video board members on the committee and cabinet this evening we are very excited to have different team members of the education services department helping to present the next two presentations this first one concentrating on the annual on the district annual survey the overall objective of the survey the reason we administer it and give it is to provide I don't need a district the community with information about our progress or the goals that we have outlined in our outcome and to capture sentiment and to capture how different stakeholders perceptions are about how we are doing so this is school year we administered four different surveys we administer an English parent survey a Spanish parent survey a staff survey and a student survey that was given to six through twelve raiders and we do have the honor today of having not only the actual survey but also influenced the decision on on who to administer the survey to and so I'd like them to just come up briefly just to present themselves and just share a couple of words about their experience with the high school student I'll cap process [Applause] yes my name is Victor Duong I am a senior attending kazusa high and I'm gonna wanted to share my experiences of being into this student and I want to thank Robert Franco for introducing and providing me the opportunity to attend and what I want to speak about is probably opportunities attending these multiple meetings allowed me to receive different opportunities I got the opportunity to meet up with some old friends who departed from my life ever since we graduated from middle school I had the opportunity to learn about basically how money works how the district's calculates and distributes money based on population of students and such but personally I think the value and our meetings aren't just in what we learn or or what I have personally experienced that's just the face value I feel like I'm graduating from oh we had our last D I believe February and well right now is just just providing my reflection and as I follow the opportunity and I was shown the ropes and what this program has a lot of house show me wasn't how money was distributed in such but rather the bigger teacher a community that make up those numbers and I these numbers they're affecting the people [Applause] [Music] to do and it just really helped me I was going to a scene how we just learned about the community and learn about what we do here but I think that I really appreciated that I was picked was because here were you guys topic of my first meeting I do [Music] like the duplicates as a quick reminder the way the student teams are put together we got a little preview here is that each of these student board members from each high school we give them an opportunity to to actually apply their leadership skills work with the administration worked with Jennifer and give them an opportunity to really think about how to formulate that team that's going to come to the to the district office at D in the high school so so thank you gentlemen that was that was great we do want to let you know that all of our surveys were electronic so we thank the communication departments and the MIS for the light links and the QR codes I went to arm our stakeholders posted on the web sites and sending through social media whatnot we did have paper copies available for those who desired them and we are happy to announce that this year we exceeded that this year we exceeded the numbers from previous years and so our numbers keep going up I think I haven't checked locally recently but definitely previous years and we were definitely getting more survey results than the districts who are twice as large as our so which about that and then lastly I do want you to know that the presentation today is a summary of this document that you were that you were given right now so this document is all of the details to the bone this will be posted on our website this week in English and in Spanish for the community to the middle school then you have a further breakdown there if you want to see by a grade level we have to be percent from the preschool as well so these are our 1101 parents broken up by by their levels in regards to students you'll see that it was pretty evenly distributed so we served in our sixth of 12th graders and again there's a pretty pretty even distribution there that you see from our from our kids total 1654 students participate in the survey on the next slide you see our staff staff survey here the overwhelming majority of respondents prepared to the other groups about half of them or our teachers which comprise a 48% then then came our classified staff our instructional support staff and that's some of our teachers of special assignment district a minute I diabetic counselors we had a total of 638 respondents for the survey this point of time I like to call it Jennifer who walk you through the next couple of slides good evening the next three slides I want to share with you will give you kind of an overall big picture I asked some questions on the survey about satisfaction of the three groups and so we'll look at that as well as their perceptions of opportunities to provide input and decision-making in the district so this first slide you can see is our current results and 70% of our parents really are satisfied with the experiences their students are having in in our schools and down below you can see that 60% agree in June ADIZ and 34 neither green nor disagree and then about a quarter of them feeling that when our staff were asked we see that two-thirds almost two over two thirds 69 percent of our staff said that they are satisfied with their experiences in their school or work location over half of those surveyed also agree that they have opportunities for input into school and district issues about a quarter of those surveys feel that they would not offer those opportunities and close to a similar amount are kind of in between and again all three of these sites are just kind of some overall big picture results some of the things that are in announced of course as you get into the bigger report many of the responses are grouped by our ell cap goals and so we will will kind of proceed from this point forward transitioning to looking at a few more of the results in the big picture still but do it by El Cap goal and to do this I'm going to kind of turn the presentation over to some of our El Cap leads data miss was going to be reviewing four goals one and two gary entire goal or every action service within it they've just kind of agreed to be the spokespeople tonight for this presentation as well as the one to follow so without further ado I will ask dr.
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Dana mentioned to join us and talk about pulse one - good evening the questions aligned to loops the questions are the one to go one sought to gain input and perceptions about improving academic achievement and closing achievement gaps between student groups some of the survey results aligned ago 1 are displayed in the slide one of the four the points that I think is is very exciting is the student response regarding the opportunities for discourse in collaboration 78% of students agree or strongly agree that discourse and collaboration is part of coursework this strongly aligns to the professional learning that we have been doing with respect to our new ela LD curriculum our year two of mathematics especially the work that we have been doing with Callie around student academic discourse and our second language learners the data shared on the slide or gold - focuses on some of the questions that online - our second goal some of the results that we see around goal to include parent and student satisfaction within word English Learner and instruction parents of English learners and students who are English learners we're both asked to read their satisfaction with instruction for English Learner 80% of both groups expressed satisfaction Maxon English learners agreed that parents of English learners are provided with support and resources to help their children learn and when it comes to satisfaction with real services parent satisfaction 75% students at 76 and staff results showed a 77 just to summarize so does fine exactly adding the degree in astronomy combined right let you estimating okay so wouldn't agree why is it if everyone does it yeah it's there I agree but knowing something that exists is that a challenge is that something that I think the other piece too is that on some of the questions that strongly agree agree then you also have in some of the questions neither agree nor disagree so some level of in both ambivalence and then whether they you know did not agree so I'm not quite sure the nuances between the strongly agree and agreeing them perhaps the level of enthusiasm and a lot of the especially with the professional learning opportunities this would encompass many areas of professional learning whether that's obstruction whether it's PBIS and they used a multi-faceted so it's a fair question Susan oh good evening all right I'm over three I presented this information to Ministry Thursday and the counselors as well at both the middle school and high school they got some perceptions from them as well on some of these results area of college going culture and you'll see that about seventy percent or about two-thirds of parents students and staff feel that there's generally a college-going control culture when you look at the two under college preparation and career preparation and about 50% of those three groups feel that students are college prepared or prepared one of the things that the counselors administrators maybe ponder some of your own practices so one of the things that they routinely do every year so they do an exit survey with eighth graders moving to ninth grade from 12th graders that are graduating and they'd like to incorporate a little bit of detail regarding those two questions because same thing with the college career counseling we're seeing that 60% the students are saying that they were being advised with regard to course word that would lead to college of career and of course that's going to be really different between middle schoolers and high schoolers so both of the administrators and the counselors asked for a little bit more detail so they get dig in and identify specifically areas that can again help inform their practice one of the powers of a perception survey like this couple would process the raise that you're already doing an outcome data is to help you inform your practice indeed you know and help to find goals and activities going forward they prepare to take that on along with their administrators they meet collaboratively before the year ends and then establish some goals objectives dig in a little bit on this to see those results improve and do that I will now bring Gary for this slide speech to leadership next bullet students are safe at school 60% and I felt they're safe at school again this was the strongly agree agree so so why are students so as our they know what's going on students feel connected to school in the slides that support this you can see that you know my teacher that's the thing you know when they say students feel connected you know I think of what I'm thinking as a student I'm like you know connected like you know with the clarification what does that mean connected and what my teachers and my grade is mine weeping understand static with some of those questions I think the students would be able to fight for us and this gives us something to go talk to students the last bullet in satisfaction are satisfied and I feel strongly about the involvement because I do see it and you go to space but because of the internet centers and the readings and I do see from elementary school a little bit higher we have part where parents and even in high school you even have fathers there you know so I I myself see the difference on on them parents feeling comfortable to come to the school to the school site and get involved I have gold 5 just clean maintain our facilities when there's a huge discrepancy but I just recorded by the different groups here so you can see that our parents of staff made 70% of the dark facilities are clean but our students have a completely different perspective so that's something that I'm looking forward to reaching out to find out where my he had such a large gap folks that are the same site may be experienced in figuring out where that gap but I also know anecdotally that we have room to grow what we do the studies mean especially on the maintain site there's several projects that were trying to get through the pipeline so that where our schools can look their best and represent what's happening instituted many new measures to get that corrected we're exploring new systems that way we can make sure that no no orders were orders getting dropped we're working hard to make sure that we're reporting back to the staff to let them know that it was closed and with our current system is not that friendly to be able to report back with the statuses directly to the end-user so that's one of the things we're hoping to correct I'm gonna report back or believe we're staff in those items have been not just fixing them and so why are you saying that you're going to that we're going because we adopted an online system when two years ago so you are you saying you're going to be looking for a new vendor is that what you're saying for next year grants and then what about the access issues in terms of the Figment report talked about connectivity for us bro for me it's tough to be able to belt the forms of how we go through that issue so by the end of this school year my ass welcome outdoor wireless access points installed and so in any general area our guy should have access to those work orders or update those work orders and not have to wait to get back to the district office and then maybe a physical paid forget to update just happen so being able to update live on the site when they finish and a report goes back to the user that that again has been closed so who checks that the job they're being done because that was part of the grant important you know they were being signed up if they were not being done have a feedback mechanism in the work item that'll be part of that process to verify that it was I'm sorry like feedback around understanding it's gonna go see that the job is done or that's good what does that mean the differential when they work where is completed a notice will go back to the person who put in the order that says this work order that's been completed this thing and this time there's an option to take pictures and put in there in one of the systems or we're looking at and there's an issue still remaining and they can keep that ticket and say no you know you know the light still doesn't work so we have a large backlog that we Darrin I'm going to put you on the spot the backlog of work orders what would you say we're down to so I'm actually I appreciate that and so but I'm not referring to the practice of when you complete a project actually completing the form right to get backs has been an issue so my question is how are we gonna put in how what what are we gonna put in place to ensure that that happens so there's multiple parts which is one giving the gentlemen around that field access to put that in so that is almost complete and you know and pretty much everything right now they should have full access to do that the next part is holding us accountable or including those and now that the backlog has come you know pretty much complete when items go beyond the certain number of days it's much easier all of it saying what's going on with this item that's been in the cube or two weeks so that the accountability becomes much easier to both go on and you don't have items like we did last school year that were in their firm so I feel like this isn't so I appreciate that with the backlog is now being kind of but I do feel like this has been an ongoing issue that has been trying to be a tackled by different so I I will defer to you as the best way to do it but I feel like the board needs to have online updates about like the number of work orders and those competitions and I know we've talked about that before so I think that needs to be built into we're doing reporting on other issues that needs to be built as well it isn't which we can run and we'll show how many work orders have repeated on your outstanding and a length of time of you know the longest orders that are in the system is what our schools offer as far as food and so this has been a huge issue with the board that we want to make sure that our kids have fresh healthy options we do everything possible to stretch our dollars make sure that our kids don't just have those Madhavi meals stella does an amazing job at working to stretch those dollars so I want to commend you on be able to do that and I think it's reflected in in the surveys when you look at the details actual application where people are recognizing that fresh options are available maybe the kids don't like all the fresh options okay they definitely are seeing it have made a difference and we have those fresher options so just to clarify for me so this I know we only give the healthy conserving to students is there an initial assuming that we get to stop and this does have a component where parents and staff members 2d tells us that everybody or only 50 so oh so we are so my question that this so this is I appreciate this data but I also know this is an annual process right so what I really want understand is especially if there is the same questions how things have changed from year to year so we're going to be using this as input and using it for continuous improvement to change I want to understand where this is put us a compared to last year and why and so I don't see that in there and so I guess I could turn to you and say however we house it we can get to support my time in creating the surveys was fix it or you know make it better me first some of the some of the leads have alluded to the fact that they were counselors at our last principal meeting to look at their data and give them an opportunity to kind of reflect on some of the things that they are excited about and why and then some of the things that they are challenged with and and why and to kind of start thinking about those things and start reacting to those to those items I think called listening circles where they get together they get the high school students there in a circle they get to say whatever they want and they don't have to sit there and listen to them so I really want to think about if we're going to do engagement right and we're going to make sure that we're getting the student having that student input and I would be authentic I mean I want to make sure that we design a system where it really can be often it doesn't feel guided by a goal yep another thing we're kind of giving previous but one thing that we've already talked about again it's continuous cycle of improvement is that right now for this school year as you heard gentlemen here they've graduated from the high school to make that better for next year we need to bring them back after this survey and and engage them in protocols and activities to dig in deeper like okay I think this is 45% in circle as a Socratic seminar whether that's whatever that may be that's already something that has been decided for next year that we would have this high school student now cap team not be done but actually these results so I notice I there's a contest three kids cuz I know this you know you're not going to just different parts place in the middle school and high school so the mom has to go through every single one in back in back right so part of the reason of that and that is that it's time I had three times night I know part of the reason behind that though is that when we we want and we did share the results with schools we want parents responding for a particular student at a particular student at school so you know if I have an illiterate student at Dalton I want to respond my Dalton experience and then if I have a student you know its loss of middle school then I want to respond separately and and we have a survey monkey that does do what you just described that branching and I'm trying to do that more and more and hopefully mixture I'll be able to find a way to make that even easier for this time it was to a child they get discouraged they don't all my nan are through the middle school and I get to the high school you know it happened so I just want to know how to make it easier for them this to definitely be looking at ways to improve the process question number two students staff parents so there's my numbers of answers that that would be like to don't know what does that mean I'm sorry are you on the slide you're in actual page 12 for example class materials such as books and computer programs are provided specifically learners perhaps you know a staff member or even a parent might not be aware of it there are those things some amazing communication being Sundays it's something that's not be related to me that's there's a lot of work and that's where the quantitative data gives us a really great place to start so it's like what staff there's a lot of don't know was in that aspect of it the communication with parents from vacation and stuff if there's a higher percentage of the staff and that and that was because I did this exact question make sure it's not just branching yeah this was a question asked of all staff and all work locations and so providing that in a or don't know was is for people who really don't know if I've never been on the district YouTube account I really can't say whether I'm satisfied and so that is interesting communication there because this is a new a new thing for us and we got to get some people figure out ways it's a good typography that provides certain over picture I say from just look forward I think it would be much more diving in to really understand what this means motivations for actually in real time is what people are thinking all right be ready for our next presentation you still want to say matter yes so we are moving to the next item I'm moving up happy so we're on 10.4 2017-2018 okay April update correct yes [Music] surveyed presentation we have a PowerPoint presentation that provides you kind of a high-level view of the update and and then we have a very lengthy document that outlines every single El Cap goal and these these are available will be available online in English and Spanish [Music] just update we did an update in January so now we're coming back to you with this local update on our milk app and a few weeks ago our overnight presented kind of what we call the prototypes if you're on that journey and I wanted to show you some of the improvements we were going to make to the update and and then also increase that updates for you and so I first of all let me thank you for your feedback at that meeting and we've taken that input apply those ideas and you'll see that in this report so this presentation along with that Associated written report contains you know those enhancements and now what you have is you have the entire five out cap goals updated and similar to the presentation on the survey we're going to tap are no path leads to share some of the results and some of the things from this report and they're not but they share some responsibility for some of the actions and services so little responding increases okay so just a quick roadmap as we walk through the the PowerPoint slides we're going to walk through do a reminder of what the goal is and first start talking about how how we're doing bergen's am going to examine the metrics and look at how we're progressing towards meeting the goal second the El Cap lead will come and we'll share what we are doing and this will give you just a few highlights from the big written report of the actions and services that have been accomplished since the January update and some of the steps were taking to meet our goals and then finally we'll end by looking at what we are spending at each goal and you'll see an update on the supplemental and concentration funding that was budgeted in the El Cap right now I'm going to have our troll come up and start with one all right so blue one as we know is centered around student achievement and like Jennifer spoke about based on the feedback from the prototype session we did make some changes so thank you to this presentation so I'd like to turn your attention to page five really quickly so when we ask how we are doing this is the talked about the space view in the ALP cap to measure goal one so here from the January update there is no update with the exception of the last metric which is the number of students enrolled in the orchestra program that left from 38 to 47 all the other metrics are static because their metrics that have been just once a unit at this point time date is gonna come and kind of talk a little bit about what we are doing a gold one I think you can give me some highlights from our goal and key progress we continue to have a robust professional learning plan for our ela ela and mathematics curriculum we've had six days this is year one of our wonders and our collections curricular program we've had six days or elementary and six days for our secondary teachers for professional learning we've also continued on with mathematics this is year two and when I say here one in year two we plan with each option of curriculum we plan for it eighth year professional learning plan and each year after the after the user documentation we really do evaluate what those needs are going to be for the next year to determine the direction that will go so this year has been a year two for mathematics and one of the things that we're excited about what the professional learning has really been opportunities for lesson study in inquiry models with our teachers and this is where we have been gathering some evidence from classrooms we analyze the data in our professional learning communities will reflect plan and clarify our teaching and learning which that look like and then create and readjust a practice as well so we're excited about that we've also we're continuing again with special education workshops training coaching course offerings we continue to offer arts and performing arts we continue to offer Spanish one at the middle schools I think Studies at the high schools and intervention courses in ela and ELT as well we have acquired some grants 110 over one hundred and ten thousand dollars this year has been acquired by our grant writer we have one for Foothill middle school from the opportunities for water Leadership Program we also received a grant Dodgers Kaminsky's Lake Oh superintendent of the Year award and we were recently awarded a multi-tiered system of support grant we have two grants that are pending what is symphonies for schools grant to the LA Philharmonic and also a 20,000 Project Lead the Way gateway grant we continue we have just supplemental English language arts and eld material also purchased instruments for Orchestra and for our mariachi as well all schools have received funding to enhance their school libraries and we're also very excited about the technology equipment that we were able to purchase this year every single la eme teacher in grades 6 through 12 received a Chromebook cart with a class set of Chromebooks and I can tell you from any classrooms that the teachers or the students are super excited it's been it's been awesome and Jennifer so if you go to the next slide in our presentation we are showing you here then what we are spending here's the budget for goal 1 and you can see the total amount budgeted and at the top then you can see what we spent in January which is a little over five million and this is dollars and then a balance then remaining that it was spend between now and July 1 continuing to work towards our goal our actions this is within the normal range and as we come to the close of the Year movie not equal to which focuses on our our achievement for English learners their academic achievement as well as their language development and and we seek to increase our reclassification rates as well as decrease the number of English learners and if you recall those are students who have been identified as English learners for more than six years and so this school is around that that area so when we look at the metrics we see on page 17 of the big written report is where you have kind of that that high-level view of all of the metrics that are aligned to go to similarly we have some that remain the same we have our spec results for our English learners reclassification rates and one of the things I want to know the reclassification notice there is a rain in there of 5.9% and one of the things that's impacting that right now is because we're in a transition here with a new language assessment called the l pack and the L pack is not only in a new and different test different from the salt the previous language assessment test but it is also has a different timing so we are I think we're almost done or just a big tail end of finalizing all of the OPAC testing for our students we only sort of self tested the final so test takers were in the fall now it's a very select few students so the vast majority of our English learners taking this new L pack test now and so we will see some reader classifications occur after we get those scores back but that won't be tolerance this is all part of the the shift that the state has made in this test and so we're in a little bit of flux and as the years progress as soon as the next year you'll begin to see self disappear from L caps and you'll see that ll pack which is that English language performance assessments for California that's the full name of that assessment so those are just some of the metrics you can see there the actions and services in the progress so goal to actions and services have provided improvement the one of the actions has been in collaboration with our etk and preschool teachers as they have been receiving professional learning in preschool foundations in the framework and we have been very excited we've been working with the California preschool instructional network through Glencoe and they have provided professional learning for teachers and classroom coaching as well matter of fact this Friday and next Friday our TK and preschool teachers are participating in two lesson studies cycles with the DC Penn network as well so their first we have continued training and coaching for the implementation of our new curriculum in eld we also have a monthly Dual Immersion PLC and curriculum implementation opportunities for our dual teachers we continue with our course offerings we're offering 13 sections at all three high schools we have 12 Dual Immersion classes in preschool grades 1 preschool kindergarten and first grade and also grades 4 and 5 we also in terms of program implementation and supports we have supplementary services for second language learners with our consultant Christina robots who has been doing some professional learning with teachers and coaching demonstrations as well in the classrooms she has helped us to align our new curriculum with the eld framework in both language arts and mathematics as well so Dana are all teachers videos are the ELL coaching from Christina but all teachers did receive online MoU with our curriculum with the eld standards now with secondary language arts and elevated language arts teaching as well so all of them did receive that piece this is the second year for that as well we we did that last year with her we are really excited about the training for the elpac implementation as Jennifer mentioned earlier at the secondary level 100% of ministers are teachers which we do believe will really benefit our test takers 168 classified and certificated employees have been trained in the implementation of and administration of the L pack and 147 of those are our teachers purchases we continue to purchase loss link do they monitor and tool that's very language assessment that's similar to to what was used before the salt I do so I'd like to know I don't eat it right now but I want to know the percentage of our tasters winners that are in the di programs so it can be the percentage in that Mel's grade level because we don't we're only up to watch their email first da program and then in terms of a terms of the responsibility to strip the needs of English learners of our we need to make sure that across all of our teachers and all of our instructors especially at the secondary level that they see their responsibility to help with their language development of English learners I appreciate the question because this is the work that we've been doing with Kali for the last two years and so we've started as you know we started with a prototype group of 28 teachers last year they had six days of professional learning this year we have a pilot group as well thirty-one teachers whereby we delivered and improved professional learning opportunity one of the things that we've been doing with this this project with Kali and partnership with Stanford University is really looking at the academic discourse of especially our second language learners right through collaborative conversations and we have collected data from 18 of our pilot or prototype teachers really looking at student conversations and try ankling that data with writing samples as well we have seen a positive increase in student writing when students are engaged in collective conversations with one another so this is some work in terms of trying to figure out what is the impact of this work and we're definitely finding that it's been very positive next year is our launch district-wide for Cali and so this is where all we'll be getting days one two and three of those six professional learning day so matter of fact next week when we attend our Kali convenient which is which is very excited so we're excited about it we know it's making an impact we know it's working and we can't wait to go district white just enough forward to the next slide you can see the budget update and cumulative and move on to go free just doing a college readiness 5:11 I'm sorry my own it's really just a quick reflection on page 25 28 of the big report you see the lists of many many metrics for row 3 and again many of them are things that we get only in an earlier were waiting on a particular a3g actually I just got an email the state has released that data I think was today or yesterday so we'll be getting those updates in your next November actuals and here is Susan to share a little bit about what's going on all right to ensure post high school success in the college and career basically get them in and get them through and and the universities are looking at that as well and we do that with relevant and rigorous instruction and various other programs so with that said and we have a number of areas we're going to cover in I I could make a huge list and I won't go there because a lot of that is available to you but I will profile a few things with regard to current professional learning opportunities for the teachers who have to deliver that instruction we look at he Beckham instruction new programs that have been recognized to meet this objective Abaddon's we have 38 teachers last year that were trained specifically in avid strategies and that did not just include an elective instructors it also included some core academic instructors and the administrators that will be supervising the program with the primary goal in the long term to look at avid school-wide strategies to incorporate it across the board because it's research-based instruction that actually demonstrates success AP and IB we've had 21 instructors that have received instruction in delivering that curriculum particularly in the areas of where that curriculum is vies and reviewed afghan annually CTE teachers have received specific instruction not just in how to deliver a CT instruction but specifically in their area of expertise to improve their practice and to keep their work experience current which is one of the requirements with CTE teachers and then the counselors received any training in strategic planning with some hope and expectation we have a lot of online instruction that we now do we've done integrative math and accelerated programs in integrative math and it's important to note that not only we've written those but we've delivered every one of those to you see for approval so that their college prep eligible we have CTE courses new ones in information technology computer science engineering and we are currently writing two courses in hybrid electric vehicle technology and all that is being funded through grants the students that will actually receive an opportunity to take their certification exam this summer and then a new ROTC course and community emergency response intended to be a capstone for ROTC so that those students can actually be a part of a cert team and actually participate in that and then revising the ROP CTE pathway and public service in the area of law enforcement the ROTC is that both of the high schools currently it's certain sir it is through ROTC is the capstone for that and that would be at the two primary high schools not at Sierra but the public service path is at Gladstone in Sierra we have hired a new teacher for that don't currently we just it is now in place this semester there are two courses both both offered at Stone in in Sierra and then its new digit semester program support a program implementation I'm gonna combine those two together collectively we have received more than a million dollars in grants to support the activities in this area in the areas of career-tech and some course development as well as college readiness so a large portion of the programs that are being funded in goal three now are being supported the next couple of years through grants so advise to CTE teachers and it provides some opportunities for those CTE students to get some work based learning and to improve the curriculum is being written we've done counselor led workshops in both financial aid and college application and I want to point out that we didn't go through a lot of the metrics point out that in the area of college and career readiness we have improved their metrics there are more students that are achieved college eligible there are more students actually enrolling and applying to college we do have more students completing financial aid in some areas significant growth in other areas steady growth but we are making progress in that area and it is because of these programs to have a gender breakdown on this I can get that and I don't have it specifically with me right here but I can certainly get the reason reason I asked that because you mentioned something about training counselors and last when I noticed the recipients that's what I mean why that was the case because what I got back from them was the fact that there was lack of motivation on behalf of the male counterpart so what are we doing to the engaging them in that capacity because they might think differently about college so in that training I'll be looking at it from a gender standpoint as well so that we could promote that efficiencies that are available as well for them the statistics do bear out that more women workers are entering college and in fact more girls are actually persisting than males and there that is that is a concern and so it needs to be addressed you do need to look at earlier we talked about looking at some of the data there is a perception dating that's the surveys we talked about but then there's some of that outcome data that you really need to dig in and ask yourself it was like what you're just describing and then put something actively and intentionally in place to address that so they answer your question yes it should be looked at and it should be addressed not just in college admissions but financial aid we do have the issue with the last couple of years that there are communities that are concerned because generally in the state financially applications of drug and there's some concern that it's directly related to some of the discussion around an abrasion and that they're afraid to tell them some of the paperwork I reworked really actively as a result I can tell you that ours have done it does tend to drop it first okay so I across the state they aren't we didn't for us so I think that's a tribute that we are addressing some of that issue if you'd like to see some of that data more specific with me happy to provide that and they definitely need to look at we continue to have the MoU with ulv and APU for guarantee admittance as well as financial aid and we're working really hard with them to increase the number of students that are aware that that's available so that they take advantage of it and we have offered the PSAT 100% to all in fact we've just had some students taking it today all eighth graders ninth graders tenth graders and 11th graders take the PSAT more important link there we SAT results to Khan Academy which is has a collaboration with College Board and then Khan Academy develops tutorials to students to assist them both academically in their regular studies as well as to improve their performance on future of college board exams so we have and that is a free process and working very actively to make sure the students do that and do we are the way to track we we do yes we do because we have and because you have agreed to participate in the college board suite of assessments we now have much more rigorous data available to us from College Board previously and without that contract basically College Board tests belonged to the students that are not available to us unless they listened to us through that contract we now have access to at and we're using it as benchmark data at the schools so it's nationally recognized and may be able that there was some assembly bill in proposed Assembly Building it's too in presuming it's past allowing districts individually to provide an alternative to the s back or testing many people are considering using these ETS 18 instead thus encouraging students to take by the way next year yes do and we also have some other practices in place we are using Elbert IO we have 450 438 students I think AP students that are using Albert I out for their upcoming APA had significantly higher scores in the Kanpur - it didn't who did not so we know that that is successful we are also using Princeton Review that prepped essence all and we have two going on right now and then we will offer one again in the summer they have on average 100 point game we had one student at Gladstone about three hundred and seventy point game following taking the test for taking the course so it's definitely effective update on the budget for goal three and then move on to goal for now this is the prototype we've showed you before so nothing has changed on the metrics the same information in the report is what we shared with you at the last meeting with all of the progress and so is the budget some a 105 is our last and final one and the metrics is just around our Williams very small in number but they represent and just kind of makes their contributions to supplement what we do with our facility dollars to make improvements that like you see here today improve our school look like experiences and give them a chance to have a garden and a couple of our school sites things new nutrition services I don't say you see in the back and kind of run load of money so we can get new lighting we get later reimbursed and like Susan explained to other programs so it allows us that flexibility to kind of friendly the money and get reimbursed those same dollars and keep those same dollars working hard for us and lastly it is thing for the case system those same dollars we're looking at and reinvesting into me what kind of tests on some of these batches and that's we'll see that summary there before we wrap up I do want to just personally thank obviously all the leads and everything but Jennifer put a lot of time and the powerpoints again these documents are going to be on our website in English and in spending to to see and to to get then I thank her for that and just if you have any other spending questions and thank all of you great teamwork thank you okay so just know that you need to do that [Music] you know back-to-back-to-back-to-back presentations tonight and I think in the future meaning just a few yeah this thank you okay [Music] okay a real two point two point seven were onto a plate I mean if want for a template by a presentation skillet multi-tiered system or Stuart's TSS I promise I will go efficiently I have the opportunity to share a quick snapshot of a process that we are beginning here in the district around scale-up multi-tiered system of supports there's getting to this title so somes MTS s affectionately known as MTS s as I go through this I'm sure you're familiar with tiered pictures that look like this a tiered model is represented in this snapshot to represent a lot of programs that we into place at schools for example behavior tiered supports for all students some students and then a very small number of students who need more intensive measures whether it be behavior reading intervention mental health supports there are many types of initiatives and practices that fall into a tiered support system the California frameworks for the California Standards for English language arts and English language development call out multi-tiered systems of supports and I put a pour on there it's one system of all supports and the idea is to align our initiatives our protocols our practices into a data based problem-solving approach that were really using good information quality data to problem-solve in order to best meet meet the needs of all of our students with our interventions and our programs the framework calls for again that systematic view in cal state of California has put some funding behind us and so while we spent a good bit of time on El Cap we have a small little pot of money that comes from the state of California that's distributed by for a competitive grant and we were funded for the full amount of $25,000 the applications require that we put into the application what we can spend that money on and that we are calling out an area that we want to focus our time and efforts with that funding we as a district identify student study team practices student study team practices are our attempts to meet the needs of individual students who may be showing need whether it be academics mental health behaviors and a team gets together that includes parents teachers administrators and students as appropriate to talk about what kind of interventions are going to best meet their needs our goal with this is to align own programs district white so that we ensure that all teams have access and equitable opportunity to provide what students need and so we're starting this process as a three year process under the ground it's a three year grant and we started this year we were awarded in December so we're just getting a few months in and we started with our planning process and we will be talking with principals tomorrow and subsequently with leads from the schools teachers and then on all of the triple AAA meetings with parents the secondary issue give them some ideas about what we're way to prototype next year so that we're taking all our wonderful resources from the district that we have practices at all of our sites have SST processes and we wouldn't want to take the opportunity to align those processes because we have great things going on in all their schools and we want to make sure that we're capitalizing on the effective work that's happening across the board and principals have already brought in data and ideas and shared some practices that we're going to work on synthesizing so that everyone has access to similar robust interventions and practices along the SST line using the mt SS modeled after we were informed that we were awarded the grant we got some coincidence while we were informed of some coincidental benefits that we weren't expecting as you may know all districts are continually monitored the special education extend a good portion of my time working on compliance and making sure that we're following federal and state mandates for our students at special education and while the Mt SS grant is not a special education grants for all students when I was going through some of these compliance processes one of them being the performance indicator review which is a statewide shift that California has taken to monitor all districts I'm in terms of their progress though speciality Asian we are getting assistance under PIR performance indicator room and we're working on three main areas of performance on statewide Tyron for students with disabilities and also graduation rates for our students with disabilities when we submitted our action plan for the PIR it worked out that our actions are really aligned to an EMT SS concept and the PIR reviewers at the state were pleased that we did that secondly as you may know I'm sure you know as ISO was identified as receiving differentiated assistance due to our indicators on the dashboard specifically with students with disabilities again in graduation rates and performance on the statewide assessment we have met as a district team with Los Angeles County twice now and our reviewers from LA County were very very pleased that we have submitted for this competitive grant and received it so that has been a plus because they really thought that our PIR efforts and RN t SS MTS s efforts are aligned to what they're looking for in the differentiate assistance piece and so it feels good to have all of our efforts going in the same direction and then because we are getting those supports for PIR and differentiated assistance LA County reached out to us and offered said that there are matching grants or matching funds for the MTS s so because we had applied for that and received that ground they helped us submit an application for matching funds and we are very confident that we will receive those funds the funds are budgeted through the application process abundant for bringing in assistance such as presenter and then internally we have a lot of good expertise internally that we can use to capitalize on that and then to extend that professional learning so we're encouraged by this opportunity to focus on all of our students through these efforts so thank you that is the perfect question and the reason it's a perfect question is because it calls out in the state framework to align the RTI as one of those tiers the response to intervention model is one of those tiered models and so we would want to capitalize if you have a student who is showing some difficulty helping them and I know we have some really strong RTI practices that many many of our schools and that will be one of the academic supports that we you learn and then into the MTS s person and MTS s itself through their research nationally says that one of the things that we need to acknowledge is that MTS is actually not RTI it it's an umbrella over RTI as it is with PBIS tears or adult help tears whether it's like a general counseling or more intensive education related mental health services piece so there's a lot of tears that you can put into ESS model and so because that is that is one of my concerns too we don't you know want one more thing just have one happening the idea is to take the initiatives that we currently have in place and help to align them to be a little more efficient and and not as maybe not as time consuming and we're starting small really really small it's not a large amount of money even though fifty thousand dollars feels like a lot it's only going to go so far so the idea with SST is the SST touches so many of our tiered programs because students have needs in different areas so the idea is not to have another initiative because everyone's doing SST already it's to make it as efficient as some teachers just don't bother to show up at this all the secondary so how are we how are we working teachers understand understood and I feel the same way our teachers work with our students frontline and I know it's difficult with a lot of the demands that teachers have and administrators have didn't have another meeting as it might seem and so the idea behind looking into an MTS s system is to acknowledge the really good work with that first core instruction so that we are capitalizing on what's happening in the classroom for all students and help help all of our school teams know when it's time to bring a student forward for our SSTs so we don't have too many and I don't mean that we don't want to focus on every single student of course we do though the time is effective and utilized again equitably because you might have some schools that SS to you lots and lots and lots of students and other schools who shy away from it because they can't get things together so we're gonna look at ways to encourage all staff to feel valued in and that they are a part of this team that they need to show up including parents you know how treat change so that they feel comfortable because that's really scary as a parent digit off with a big emote school folk you know to talk about your student specific needs so building capacity and all of our people to make it an effective use of their and I think if people feel that their time is valued and it's affected effective and making a difference for the students in their classroom that we will get more buy-in so you you at the planning stage there's a prototyping the actual pilot what happens after that great question after that we go district white so that the idea being a floor so that all of our schools have a base practice and I hear this from work with quite frequently because while SST is EP however the majority of students on an IEP went through an SST at one point so was being served with a point in time where so tomorrow abolition absolutely what-o in terms of the data in terms of how many students currently work and that's something we don't particularly have data on and that would be a great question to bring up through this process so that we can start tracking the effectiveness of our SST process as I would potentially be able to get that information from each individual but one of the things I see is especially director because it's concerning to me make sure that we are servicing the students we need to be servicing and that we're intervening early enough for our students who will respond to basic interventions and so I don't have that data that I'm hopeful through this process that will collect some baseline data and monitor that over time so the framework does include all it's a really it's a really interesting process it's not a program you know it is a concept so that districts work on their strengths and their needs to align their practices and and again that data piece is so important and so the idea being that's a starting point is collecting that data and monitoring it over time so when we go this to quiet so we fast forward then what are some of the resources for some day we worry about when we get there I think one of the benefits of this process and the prototyping especially is really getting those excellent questions I certainly have some as a single person but imagining that our teachers and our administrators and our parents will have questions that I haven't even thought of along the road so that we can really hone our practices I will share that we had a really excellent conversation with all of our principals recently and they brought information from their site and the wealth of resources that we have already is really wonderful and wanting to make sure that were as he accessible but the the emptiest process that has a lot of partners throughout the nation does focus on data you sound very excited I'm very excited I am ten point six through resolution 17-18 61 declaring a night 2018 of the day or the teacher what are the wishes of the board I think wanting to grow especially goodness get some rest please place your votes motion passes by zero we're not to 10.7 approve resolution 17 1962 declare may 28 26 2008 ns+ prague school employee week when I wish you to the board make them welcome to improve 10.7 first but you're on the biggest minion second second one on the caution motion passes five-0 we are ten point eight approve resolution 17 1969 resolution calling upon the federal government to pass Gun Violence Prevention whatever the wishes of [Music] certainly so after the Florida shooting at the high school there that you know the continued concern about the impact of gun violence particularly on students there were number of districts have thought about what do we do and you've probably seen in person news about different options people to try to support and advocate for laws to prevent easy access to guns and this is a resolution is to support the [Music] reduction of violence through both measures both those that prevent access to the guns and ammunition and those that support greater measures to support student health and well-being and at the very end of this we have a Safe Schools task force that carrying Korea will will head up to make sure that we as a district are responding as much as we can and thinking ahead so what we need to do and how we need to look at our policies and all the things that we need to change our but not just and make sure your garden is survey that you just took right and hopefully that change next year and I'd like to welcome Norman Camacho to the podium just to say a few words to us she's just been selected seven had a meal for hers and cabinet I'm very excited to embark on this new opportunity to serve to continue serving our staff and students and community and the capacity of Director of English Learner services and categorical programs I came in and yeah as a teacher by the whole teacher in 1997 with the desire to serve English learners and our diverse learners and that has continued to be a passion for me and I have had several opportunities to work on state committees and advocate on behalf of English learners so I am excited and to take this opportunity and continue to serve but most of all being having been a student and as you see unifying and being part of this community my whole life I am very excited to you're completely to serve [Applause] - 13.0 curriculum and instruction I'm gonna recommend that we table the information items just to save us some time so if they're 2.1 in table that to the next for me moving on to thirteen point two the summer school extended school year 2018 is a quick question in the board members so thirteen point one was the first reading for the new board policy we're challenging courses and I'm wondering if you you know my team you do want me to bring it back as an info item or if anybody has any questions about it to let me know you know sometime before the next board meeting because if we can move it forward okay okay someone 13.3 that's on high school volleyball team books the 13.4 Charles the elementary field trip to battleship high or museum resolution 17 - 1866 where the wishes of the Borden weak emotion you can prove thirteen point form that can persuade law that was the biggest pinion sitting at home watching any discussion seeing it up please please hear your votes and then like locations for the teams which is for the groups going which is why we did not put it on consent but we could put it on consent if you're okay just we automatically put the field trips there if you want to put one on we have two questions we can do it that way just to speed up but if you're comfortable moving them out to consider if you do them going forward okay 14-point run or Human Resources approve the tens of every opportunity [Music] your votes motion passes 5-0 we went out to 14-point to approve the tentative agreement between the Azusa Unified School District in California School Employees Association Azusa chapter 299 medically determined extended business finance 15.1 reject all bids for Marquis in the in the process there is a provision in our bidding process that allows us if we are not satisfied simply receive it we can reject the moment then we go out and read it we've done both action back in London sometimes we didn't sometimes we didn't and I was advice it's better not to and so that's why it's not close here you want the information I was advised by my name I never Maronite no check with our legal counsel to verify that there when you reject all bids the approach is to be there just across the board you rejected my bids and not get into any discussion or public indication of any particular reasons or indications so in that case it's better to keep all that other information off of the public agenda the other question you see no man first you have a second please place your votes Russian pets displays room we had up to fifteen point two approved rate powers authority experiment with Alliance and schools for cooperative insurance programs resolution seven property liability and workers compensation mark can you briefly explain this please a second measure an inkless what service they have questions and discussion [Music] we needed to table this we could depending on timing it just if we do that it's not a lot of questions on this side so in terms of us joining and for next year render any tight timeline to our claims over a new provider as to the complication of switching we can make this presentation but I think we have a lot of questions out that well it won't be brief they don't want to rush it you just create one when is the Jaypee development it is gonna dump dissolve at the end of the fiscal year so we have a very timeline we need to have a selection definitely months in advance so that way simply may have made for some reading on May 1st yes York would be trans but they were hoping with me with April 24th word 25th is on Wednesday in Boston [Music] it's 11 o'clock at night in 2010 and I know by this point everybody's just feeding and I think that this deserves I really think we need to table that I don't want to rush stuff like this okay let me just see if it can people do a meeting during the day at all we do when tomorrow well they know we don't have enough time to notice in sorry [Music] yes I want to pick my dress and take it one and then I'll go can you do 145 that's fine that you can go what's that for Friday 215 okay we appreciate you being here tonight but we really do want to give it the attention that it deserves and I know at this point all of us are kind of fading and we're you know we don't want to we don't want to we will take care of this on Friday thank you so this brings us we're now adjourned you have an 11:00 you want to have a safe drive home rest good night you
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good morning Mahalo today is April 26 it is the 150th day of school this is WPA Gina's I'm Kaylee and I'm Kylee today for once there will be Domino's Pizza it's finished cherry tomato pineapple chunks and milk tomorrow for breakfast LV french toast breakfast sandwich graham crackers pears fruit apples and milk we have some friends celebrating birthdays Sofia Robbie summer birthdays Madison Thomas Eddie Joshua cook 3 R de la raza whoa Dylan ro Brady Walker and Gaza Avella de Vincent it's funny that question was a snail is at the bottom of a well 30 feet deep and climbs up 2 feet a day how many days before he will reach the top the answer is 15 there is no winner today come to the office to pick out your prize invisible person today's bug that question is april showers bring may what remember to write your answer neatly and include your name and class did you know that kids who spend less time watching TV and using the screen devices tend to have a healthier diet and more and are more physically active did you know doctors recommend less than two hours of screen time per day but the average elementary student spends seven hours using screens per day next week you scream free your week when people all over the country give up entertainment on TV iPads and phones to rediscover life beat on the screen join us next week is big hollow celebrate scream week and now we will like to observe three clear designs to reflect on that dissipated activities of the day please stand for the pledge I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all have a thrilling Thursday and remember kindness comes everyday everywhere thanks
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[Music] in April six of our seven board members sander and tongue up okay first thing we have is a student spotlight doctor brew thank you mister I'd like to invite dr. Ceylon to the podium she has a student spotlight that she's gonna be sharing via powerpoint in video this evening of some of our students regarding one of I know dr. Ceylon schools this year on student engaged assessment so dr.
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sale on the floor is yours hi um so this year at center school after some conversations actually this sprang from some work we did in our leadership work as a leadership team last at the end of last school year and we were talking a lot about engagement and out of that we were talking about assessment and there were some comments in the room about getting our students more engaged in the assessment we were doing and how that would be beneficial to the students and that really resonated in my in my brain and I started thinking about it and I went home and I looked for some professional literature on it and I came up with some ideas that I thought would be good ideas that um I thought would be good for my staff so as I went and explored I found out that there was actually a whole book written on this idea and um there is Oh up oh and we miss acute kids so will so um so it turns out this bright idea is called student engaged assessment Zulu did I just turn it off again um so there's a whole group of schools called the expeditionary learning schools and they are kind of they turn it off again okay so I'm just going to keep going so um and their big focus is on student engagement and they study and I touched it in it kind of it clicked so they focus on student engaged learning and have spent time studying and building theories around student engagement it's back up on the market I just keep hoping she's gonna need it for damn anyway a four so I'm gonna go through so I'm going to keep talking about some of the stuff I knows in the slides I can just skip over I'm worried that you don't really need to see a slide so um it turns out that they've gone the professional step of writing books so um this man his name is Warren Berger um he actually wrote a book oh we have this is a great way to go out last one technologies come on yes thank you um so just got mom they um in conjunction with his school again he has written about cults of leaders of their own learning and a large portion of that book is a round student engaged assessment so we purchased that book for every staff member at centre school and the staff members were given the book in October now we don't have there it is oh just for a second there it is Oh third is a gun okay so don't anybody it's the key okay so and we lost okay okay so there's copy of the book everybody was given the book and we read certain parts of the book and we held professional discussions so my big point with my staff was to take this very small talk this year and think about what small thing you start with because I wanted the staff to get and I wanted us to be successful this year so our job was to explore the idea of student engaged assessment and think about ways that we could do student engaged assessment and be successful at at center school so why would we do this why would we spend our time with our students and the reason is it's really important to the whole picture of what we're trying to accomplish with our strategic goals and our strategic plan so this is a list of some of the ways that it fits in this is um like I said the that when we look at all the things that make for an engaged learning we're focusing a lot on learning targets when you've heard us talk about the guided release model these are all things that fit in the guided release model and that are very important to it learning targets which we've been focusing a lot on at Center schools modeling and critiquing and feedback using data with students that's when you hear us talk about a lot standards-based grading we're working towards that in the district celebrating our learning and student-led conferences so a few of these we've accomplished many of them were on our way to but what we're going to focus on tonight or celebrate tonight is especially using data with students and celebrating our learning so what am I talking about what is to an engaged assessment students are asked themselves while they're assessing so it's very easy for us to say sit down we're going to do your we'll sit down we're going to take the star assessment sit down we're going to you know we have do the assessing to the student this says we're going to take it to a new place and we're going to say we're going to assess together and when we're done with this you're going to have learned something about yourself as a learner and you're going to be a little leave here and go do something to learn something new and to be a better strategize or to learn and when you go back you're going to be able to move forward be interested in engaging excited about the possibility what you can learn next right so now we're pulling the learner in part of that and the place that we started because it's the easiest hook for teachers was just to have students record their own data so when kids and think about kindergarten the beginning students are learning to recognize and identify their alphabet so some teachers and some students started with alphabet chart to identify their letters they colored them but for student that was pretty powerful because they had five-colored in than they had 8 : and they had 10 : and they could see where if you think about it we're telling students oh this is excited in your learning but they can't picture that well now they can because they've got more colored in than they had before and the goal was that when they got that whole chart colored in they would be able to take it home and explain to their parents what they had accomplished and why that was important and that before that they would be able to have a conversation with their peers what had they accomplished and why in some way was that important so that was our little goal for this year obviously that has she this has huge implications and it could be much bigger but again I wanted to start someplace that we could feel really successful so it every time a teacher sits down with a child there's a possibility for a celebration look two more one more five more and for kids to feel that sense of accomplishment and for them to get strategic about making goals and always to relate it to a higher curricular goal we're not just learning letters to say I've got two more letters although for a lot of kids that's pretty motivating but there's a reason we're learning our letters why alright so why is this important because we're monitoring the quality of our own work we're getting engaged I want to learn my letters because and even if the base goal is I want to have five more letters at least it's my goal and not just my teacher imposing this goal on me so we want students to develop an ownership of their own goal and their own growth we want to hand this back to our students so this student is gonna talk to us I hope really hear this yep okay this is a kindergartner so Lila can you tell me about what you were keeping track of with your data [Applause] so what does each block on your paper mean so how does that make you a better reader [Applause] that [Music] [Applause] [Music] [Applause] so the more that you can read on the chart does I hope you read in your books [Music] okay and helps you in your writing so um do you like doing this do you like being able to fill in the chart how come [Music] nice okay now I'm gonna talk to your friend so Aliannah right [Applause] okay I didn't did that feel pretty good so you can see and I had to say I sat down cold with the student the teacher gave me the chart I sat down with her I said okay I'm going to ask you three questions so that was without any prompting so that the conversation that the teacher has with the student is much richer because they have just done the assessment so they know which ones they have you know got new they have a goal that they're trying to reach I literally went to the classroom and said can you give me two students and their assessment chart so that was pretty rich conversation for a young child it's not only literacy that we are working on some of the teachers are starting to expand so this is a teacher who has expanded to math with her students so they're looking at their addition facts so I can already do nine addition facts I need to do one more to do ten and then they're moving on to subtraction and you can see in subtraction this child can do three so they need to do seven more so they've taken on a new goal and the child is you know got more ways to go in subtraction but because they're getting used to this idea of keeping data and keeping it now on a number line which is another use of a number line it's okay with them they're getting used to this idea so the other way that we look at this is students are also getting used to using what you would know as a rubric in an older grade but they're using a much more meaningfully using a student checklist but instead of just going check check check the teacher can now have a meaningful conversation with the child because they're getting used to this idea of using their own data and thinking oops huh maybe out of this white king we've messed with this a few times today no wait here no I won't fiddle with this too much if it doesn't work well just one save there we go okay Eddie so the other day we will paint or writing yeah and you are your own opinion peaceable okay Eddie so the other day we went into writing yeah and you're you're writing opinion piece about what okay okay would you have so far I like Pokemon fan violence capture Pikachu as lightning in speed also beat the Chu and also he sees he's the main characters and he's best at and the main character excellent so tell me about this checklist settings we use it right did you in the beginning you can stick your opinion yes how do you know but we're dependent I fight I will I like go that I heard that when you minute so you started you stated your opinion and then in the middle did you add some reasons and details why you like Pokemon dancing egg because it NASA okay so use some words up let them either know you're gonna tell them now how could you use this checklist to kind of finish up your opinion piece think about the ending here are there are some words you might want to use at the end to finish up your opinion piece other words down here like that is why Pokemon is my favorite or again mine is the best but where could you put where could you add that in your writing alright ok so you can see that by he was used that he knew that checklist really well he knew what he had done and then when he got to the end he was old soft and Shawn was able to use it to get him to move forward and that is what we want in a student taking ownership of their writing so moving forward now we need to begin to help our students a little bit with their discourse and find ways to you know move this throughout our curriculum as we you know move forward so this makes me a little sad I'm not gonna be here next year to move this forward but I did want to move this out to thank the teachers at center school they embrace this this year it was a lot to add to do everything else they're doing but they really have taken it on and they do tell me in my meetings with them that they are really finding it very useful it adds to the time they spend in collecting data but on the other hand it makes the data that they collect much more useful and meaningful so we're real proud of it all right thank you Chris thank you very much you trying about all of this so Dan is and thank you for bringing that to Center how questions don't have any questions next we have public comment there is nobody that signed up is there anyone from the public here that would like to speak right moving forward we have the student representative report evening s hope you enjoy the spring break alright so at high school before it will break Best Buddies had a parent potluck and next week they're having a fundraiser and Maggie McFly's on May 15 this month and he just selected 37 new probationary members and this Mother's Day they are also hosting the weekend 5k here at the high school all funds will be going to the amyloidosis foundation in honor of Justin Korres whose father passed in January and they will also be hosting a benefit food truck festival q9 also for mr. Korres yesterday the junior class of 2019 to be in school SAT so scheduled was a little moved around because of that HOSA hosted the spring social for the fifth and sixth graders at whisk in here Key Club is hosting a fundraising for Relay for Life May 12th at dollar bills bowling alley in a Milford this Friday diversity Club will be encouraging students participate in a day of silence by the remaining silent all day or wearing a rainbow sticker to support those who are the purpose of this is to silence bullying harassment towards the LGBT community and our youth specifically so this Friday is also senior prom at the water view in Monroe and prior to break supervinlin Burrell and I have sat down with conversation with a couple students in our lunches we had some great conversations we went over the strategic facilities plan right here I believe that's what this is yes yep and we were talking about security different stuff and then we talked to security as well security the state of different buildings all the ongoing projects it was really stimulating a lot of fun and how long you sit there for a good 45 minutes your focus group was about 45 minutes you have to thank mr.
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Blandon he got the snacks ready for you he took area oh that was great Dan thank you was absolutely thank you okay moving on we have written correspondence okay Ron Jaffe sent three articles also information regarding a webinar and one regarding a mental health curriculum Jessica Jessica wrote regarding a security task force and the following people wrote regarding the last day of school so I'll just read the following names the list of names Becky Carvel Kelly Hopkins Alvarez Shannon Sabella dan de Nicola Helen Pearson Denise rice Elaine Donnelly Lisa Carozza Meredith O'Connor Elizabeth Iggy Lisa Miller Kristin Joshi Beth Panepinto Sujata Sequeira Jeannie Burbank kodokor Joe and Michelle veterano Laura Roisin Oh Erin and David sweet and Christina come Burton thank you and we have approval of Board minutes recommend a motion that the board approve the minutes listed below is recommended special meeting on 4 to 18 any questions I actually yeah I actually have a comment I'm listed somewhere unfortunately I add vertigo that evening and I didn't make the meeting but I'm listed down as voting I'm sorry consent agenda yeah consent agenda Thank You Debbie and I wasn't there for that so that would be my only correction I would have liked to have been there though you magically voted for I did okay so then we will be voting on approval of the Board minutes with the correction of consent agenda approval all in favor aye opposed okay thank you thanks for bringing that up you know and now we have the superintendent's update dr.
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brew thank you mrs. Thurm I tell you it feels like we haven't been together in quite a while with only one meeting in April especially we March with the make up meetings and all the different times we were together and of course the budget season but we get to make up for that with another meeting next week so we'll be ready to go thank you all and before I ask Dan Caldwell come up and share a little bit about our big projects that were completed over the April break just wanted to comment on and emphasize the expertise that we have here in the district in terms of the systems that we have in place that are ongoing each and every day that we take for granted part of that is maintenance a major part of that is planning for maintenance or the work our facilities committee does and of course the resources that support that but a couple of facts I wanted to share just in some of the things that we do take for granted we serve last year we served one hundred and forty eight thousand meals to our students and when you think about that and for the most part all of these systems go out off without a hitch every single day we actually have 3,400 bus stops a year pickups and drop-offs split that in half about 1700 a.m.
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1700 p.m. and we maintain in our four buildings what is it for over four hundred and fifty eight thousand square feet of school so it's just incredible some of the things and so what I wanted to do tonight a little different in the superintendent update is to talk about the April projects but rather than me talking about it just invite Dan Caldwell our facilities director up to the podium he put together a very brief slideshow with a lot of pictures to talk about the incredible work that was done and it's it's not only the execution of the work in the short timeframe fun up dinner it's the planning over the long haul that's gone into this especially the high-profile project which was the demolition of the portables at huckleberry which took a long time to plan and make sure we dotted every I and crossed every T so Dan I'll let you take over and if we have any technical difficulties we'll all be here to help you and we're off so I'm happy to be here tonight and I'm happy to report and happy to report that we had a very busy spring break in the facilities department we're able to kick off and go through five different projects some of them have been a long time in waiting but we were able to start and complete each of them successfully so I just put a little slideshow together because pictures worth a thousand words and we'll talk about the projects that we had on hand the five projects included replacement of windows at Central Elementary School we had two water tank lining projects at huckleberry school at whisk inner middle school we had a floor program at with Skinner middle school as well that finished up an ongoing project that that's been active for a couple of years and then again the crowning glory for for the April break was the work at huckleberry so jnm construction from Danbury Connecticut was our contractor at the center Elementary School and that project included replacing 12 of the windows across the front of the gymnasium basically the scope of work was to replace the windows match existing conditions inside and out a little coordination with the historic district as well to make sure that we maintain the look of the front of the building so our contractors got off to a great start day one was nice and sunny and they walked away heart replacing windows getting in the new ones in place and then it got cold on these fellas and they they struggled a little bit but windows went in the new windows er are the smaller windows top and bottom there are 16 of them that are all hinged to open and close matches the existing windows that were there however only two or three of them open over the years a tall bench school shop painted shut hmm whatever to do so they were there were difficult repair but they're in now in working so there's a view of trust in front of the building on Sunday morning and they were wrapped up and so I'm happy to report that this project price on this project was fifty six thousand dollars and we were on time and under budget by fourteen thousand dollars with newer have $70,000 budget so we're pleased to be able to to pull that one off the next project was a water tank lining and that was two projects that we combined as one with a contractor this was a mandated project by the state of Connecticut Department Public Health atmospheric storage tanks need to be inspected cleaned realigned at eleven year intervals we had exceeded that that timeline by quite some time so we'll bring our self into compliant into compliance so what we see here is the picture of the Westerner middle school the interior of the ten thousand gallon storage tank and when people see these often our comments have to do with all my gosh am i drinking that water however what we're seeing here are just normal accumulations of silt sand sediments minerals that adhere to the sides of the tank and grow as barnacles um often is orange and brown because of oxidation from the iron that's in the water and our contractor on this project was Ametek LLC and I'll fit out of New Hampshire they work nationwide and this is what they do exclusively is clean and line tanks so we're very happy to have them on board and this project came in just under budget forty four thousand six hundred and thirty-five dollars so the picture we see here is the in front of the tank the whiskey near middle school and that small oval hole in the bottom is a man waiver these fellows went inside the tank to work and it's 22 inches wide by 16 inches high so they all wiggle a little taper get in and out of there this is the picture of the huckleberry tank 10,000 gallons same size tank different diameters and I do want to comment that the contractor I'm more than one occasion that week they were working 12-hour shifts they had a five-man crew and it was important we talked about logistics of these projects on the intro we had to get the work done have the tanks cleaned lined refilled flushed sampled and have state approval before I could open the valve and turn the water back onto the building so of all the projects this was was the one that was most nerve-wracking for me because there were a lot of things that had to come together all at once so great job by our contractors involved in that this is the exterior of the huckleberry tank and I also want to make a note special thanks to hydro technologies there are water testing contractor and in order to finish up this project we had to get two rounds of testing done the major one was for volatile organic chemicals and that typically is a four day test and our lab Beth Donna hydro was able to get those turn around and we got back in three days and two days so that we were able to submit to the state so the process involved cleaning sandblasting heating the tanks to remove condensation sandblasting a second time really high standards for for cleaning of the tank for adhesion of the liner and the lining is called a dura chem 580 it is a specific lining similar to an epoxy except there's no VOCs in it sprayed onto the tank hard like a like an epoxy or a fiberglass finish and that goes on and the key here is that it meets the NSF rating NSF 61 which is required for interfacing with potable water systems so that is a dura cam so next we did a flying project at middle school and that project was a final phase of an ongoing project and we did three sections of hallway there we selected the hallways by those who had showed the most wear and tear most of our selection was based on moisture issues that had caused the tiles to raise up and and not be smooth which in turn caused for excessive wear and the buffing machines tend to burn them so we did the main hallway in front of the office we did the back hallway leading to the portables and then we also did the main hallway leading down on the music wing so this project was done by red thread there a contractor that had done another aspect of this project earlier on and the price of this project was twenty four thousand nine thirty-seven and that just about exhausted our budget on that near to the penny we took unit pricing Li stretched out as much flooring as we could get for money and it worked out really well so this is a hallways as they are stripped once the tiles were up is called shop lasting is basically they sandblast the floor to remove adhesives and any imperfections in the floor or leveling materials and then they apply a thin cement type media on top to level the the floor and then we put on an epoxy moisture mitigation topping on there and that hold the water down and give us more longevity out of the flooring systems that we have and here are the pictures of the finished product and I just want to make a special thanks to how and Pedro custodians at the middle school they came in on the weekend to make sure that we had finish and floors buffed so that we could take the foot traffic on Monday when the students returned to the school and after they finished the new floors they looked in this that you see existing floors look a little dingy so they ran right down the hallway and they just kept the machines running so great job from them it's nice that they take pride in their that work for us and danke to share the the one story that Hal told about the teacher first show morning on Monday which are so-so Monday morning Hal met with with one of the staff and she came up and she she looked at the floor and his awful often difficult to match color sense so the new flooring is slightly lighter and then the existing floor and she came up and she commented on what a great job how they did clean that floor to the point bed so he got a chuck heated to set her straight he just after her baby the foot a compliment and carried on one little audition that we did differently here on this project is at the exit doors were in the pasture have been floor mats for carpets of different types we integrated carpet tiles as a as a track that and these are our square carpet tiles put into the floor flush with the the vinyl floor and it just helps with cleanup prevents tracking and as they wear or our damaged they're easily removed and replaced we have similar flooring system down yet the gymnasium at the middle school as well so that was the end of the flooring project so here is here is the big big event of the week was the work at huckleberry with the modular demolition and site restoration so Nikon Supply Corp was our contractor on this project they're out of Stratford Connecticut and they were the lowest qualified bit with let some pricing out here because there's been some some interest in this project of late and I'm gonna put my glasses on to read this a little bit better but our original budget on this project was $60,000 and while Nikon was our contractor and his his contract price was sixteen thousand eight ninety nine to tear it down there are other costs related to it and that include environmental testing from Brooks environmental we tested the portables for lead paint asbestos and PCB contaminations all tests came back negative so we had no contaminants in the system we also had to terminate alarm systems and electrical systems from the building so we could take them down we used a han chaeah lectric was a local contractor we brought in to work with us on that aspect and kind of an unforeseen expense that that might not pop up our phlearn D'Angelo who are the the on-call architects for the for the system and early on in the project they had done design work and so we have three different sets of design work $1,400 fifty four ninety three and twelve thousand eight eighteen and this project initially was set up for design and scope of work it was also to incorporate was potentially going to incorporate replacing modular classrooms and then there was another final final phase of design for them so we could get this project underway so and we had a twenty five dollar charge from American waste for a dumpster rental so basically a $60,000 budget we had forty eight thousand seven dollars worth of expenses and at the moment we have eleven thousand nine ninety three left on that budget the building is on the ground and it's just a memory at this point so we have a couple of photos they rolled in on Friday night Friday the 13th at about 4:30 in the afternoon and this was a picture at seven o'clock in the evening they weren't gonna start till the next day but they got a little ambitious and decided to have at it so they started bringing it down and then throughout the day they process the material on Saturday there was nothing unexpected found above grade but as we moved along and they got to the final end of it and here they are all on a heap so they processed that material broke up into smaller pieces loaded in dumpsters and hauled away only to discover that underneath the buildings which everybody expected was going to be soiled was in an actual parking lot that that was almost intact we just back up and say the snow here that the the buildings themselves hauled out in our our scale weight was sixty one point two one tons of debris was hauled off site as as part of this they look like little mobile homes but they're certainly handled a little we had one casualty during the project we had a piece of debris come out and take out a window in a classroom and so that was promptly cleaned up boarded up and replaced before anybody returned back to class and this is this was what was hidden from us as they were cleaning up and scraping up we found that there was asphalt so we did have a change order to address this we had to remove the asphalt hall and fill to replace it and then on top of that we spread topsoil for the finished product and that conclude our April projects Thank You Ben great work thank you very much I know it was a great presentation thank you very much all right there's any questions from board members for Dan while he's here or Oh God it's not a question but a comment we ought to show this presentation of the Board of Finance serratus this month so he proposed a nickname letting you know I think I and letting them hear from Dan what these projects take sometimes it's your easy when you're dealing with money who do not realize the depth of work it takes you just here relying a tank yeah right and you don't realize what that entails it would be a good opportunity and I just wanted to thank Dan for all of his hard work back in January I kiddingly said to him are the portables going to be done or is it gonna interrupt school and he said to me very calmly it'll be done before the year end it was like yeah better bait for Finland and he did it I'm just extremely pleased thank you Dan for your dedication to our children and our staff and our school system I appreciate it they work very hard you know we thank you and I echo that and the other thing that needs to be said it you know Dan wasn't busy with just contractors on these five projects the team was in working our custodians and maintenance team for doing deeper cleaning than usual when you can tackle those kind of cleaning projects on a shutdown as well as regular routine cleaning so there's a lot there's a lot that goes into this so it was the regular work and then on top of that were these five big projects so kudos again to Dan and the team and you know everyone really did a great job everyone pulled together and again for the finance our elected officials overtime to provide us with the capital monies for this support from the board you know it's all of us working together that makes makes this happen so thank you all unfortunately guys that's not the end of the superintendent report I do have a few things but I'll be very listy about it I'll move through it for you so just an update the security task force which is a new subcommittee of the board our first meeting will be on Friday April 27 at 10:00 in the morning that's actually going to be a core group of our board members who are on the committee and Colet away at a point where we yes I can announce those desks so that would be mr.
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Belden mrs. Sturm and mrs. Fernandes as well as cheaper selling myself a one of the agenda items I know there's a number of community members interested in participating one of the agenda items will be for us to talk about who might participate from from the community so that's on Friday morning I sent out today the strategic planning matrix you're all familiar with that and believe it was handed out this evening as well that's been sent out and posted electronically distributed today that is has been modified just a little bit with some updates since we originally publicized it at the Board of Finance me and on on the board's recommendation I included a cover letter with that as well to explain you know what it is and what we're doing with that the budget flyer was distributed yesterday I thank the Communications Committee and roses work on that the Tecton project flyer was for our building project was distributed prior to break and Jeff from tech Don along with even myself you know we will really work hard on that and I think Erin fir again all the work he's done in terms of posting the work for that subcommittee in getting ready and thinking about the building project and connecting with the community we have a date for the building project on the 22nd of May where Eve and I will be and anybody was welcome obviously can come we'll be meeting with the Senior Center at 10:45 the folks from the Senior Center and nope got one o'clock I'm sorry and talking about the budget with Colette and anybody would like to join us at the Senior Center that same day in the morning at 10:45 last night a number of our students four of our students - from whiskey near and - from Brookfield High were recognized that the unified sports banquet Brookfield High School is recognized as a champion Unified School just so you know that means for one of only ten schools with that recognition in the entire state of Connecticut now let's remember there's 169 pounds and many many more schools than that so it's incredible and as mr.
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Baldwin says whiskey near is on its way and I know mr. Randolph definitely echoes that comment I also want to congratulate huckleberry Hill um annually they participate in the Northeast reset they're in the Trek's challenge and they are recognized by tracks the company tracks as the Northeast recycling winner misses praise Minh has headed that up four years in a category of schools that are 500 to 600 students in the Northeast we were by far the winner among all the states huckleberry specifically out of all the states and all the schools that participate in this recycle challenge Connecticut Massachusetts New Hampshire New York Rhode Island Vermont Maine we were the winner so I mean incredible two misses praise Minh and mrs.
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president wanted to make sure we thank miss Campbell Miss Borgess mrs. Williams and Miss augusto other moms from huckleberry that helped out with this annual project so congratulations there and then the final piece for my presentation this evening the Union Savings Bank HRR a recycling poster contest that Lisa organizes here in Brookfield we had the most winners of all the neighboring towns that participate Ridgefield and Fairfield Sherman New Milford and all the kids were recognized this evening I got to be there with Sheldon Conner facilities director we were there together taking pictures with the kids and having a great time and it was just a another amazing event and the folks at Union Savings Bank have done a nice job next week at the board meeting Lisa will facilitate the presentation with the students and parents will be here so you know just a lot of great things happening since we last met and thank you for the time if anybody has any questions thanks to everybody who did the work on the Flyers well very informative thank you and I can't wait to see all the posters Misa any questions for dr.
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