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you know i'm the i'm the one that doesn't want to spend money ever but when you tell me there's going to be separate teachers for remote learning like in my head dollar like dollar signs all over my page so but also know that those students were also going to be in person for us so as you take off maybe we'll have i don't know how to predict we have 20 first graders and 20 more first if you had two sections of first grade both at 20 for remote instruction that's 40 students that also aren't going to be in person so it's not additionally hiring but it may be some because sometimes the numbers don't break for that especially at elementary but at junior high you could have someone who's teaching one section of algebra remotely and the rest of it being in person it's not always additional staff so i was cheering silently when you said the teachers wouldn't have to teach and remote teach like i i don't we don't that would i don't even know how you do it i can't even fathom it um but then i on this slide it says for gifted math so are they teaching and getting in the gifted because like that concerns me a little bit so because there are so few students already in the gifted program to designate a gifted only teacher to teach just remotely for those those sections that would definitely be an additional cost and might not have a whole lot of other students to interact with and be for so they would be teaching in person and be live streaming in um for so our teachers of gifted would do both so if you are in gifted math you would have one period of math from the elementary day where you were live streaming in while a teacher was also doing in person you could still have student support time well let me let me ask this could we instead of that could we maybe open it up to maybe some kids who were maybe on the bubble of gifted math because while i want to say that every grade is important the ones that really counter in high school right so maybe those fourth and fifth graders who are kind of on the bubble who you know what maybe if given the right circumstance they could have could we then split them out and say hey look we can take 20 more kids we're going to put you you know we have this class that suffered remote maybe i can offer it at the end of the day and maybe they got to go somewhere else in the building to do it but so for in person they i don't i'm not understanding another in-person class of no i'm talking about creating another even if it's just a virtual like i'm talking about maybe adding enough kids to it to have a gifted virtual and a gifted but not necessarily from their home school right but still have the opportunity to give it a whirl i mean just you know outside it's it's possible it also is very integrated with the whole elementary school curriculum because you you have your other teacher for all the other subjects and then it has to be math at that particular time right in order for them to rejoin the rest of their class so we can look at that as a possibility but the the scheduling of that is sometimes quite it could definitely be tough but if we were doing all the same things that all this i'm not telling teachers how to teach like that's not what i'm saying that you have to do this on this day but what i'm saying is there's there's enough time in the day to afford an opportunity that wouldn't otherwise exist so i'm going to piggyback off of what you're saying because i think i understand it and i actually saw some cases of this where we had some gifted teachers teaching one child in a classroom while they were live streaming with maybe four kids total but there were more seats in that classroom so i think what i'm hearing you say if i think i'm on the same train with this that could we provide that instead of scoring it at 92 and a teacher recommendation on whatever the thing is maybe go to 90 or yeah [Music] there aren't we definitely can explore that i just want to caution a little bit because that's an accelerated program so if you are putting students in and then the next year they haven't you know they're they are having to exit they might have to repeat the same math material or they could do a fantastic job correct correct but you have there's a risk with everything right because i've also been on the receiving end of the phone calls of why are you having him repeat what yeah he or she had already done the year prior i'm all for expanding the opportunities to do that but it doesn't come without some risks right well i think parents would i mean i'd throw my kid in it all right my last one is on slide 21.
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we still have those monies carrying forward that facility is for our kids and other needs and then there is some additional detail on page 508 i have never ever ever had anybody reviews any of this for anything or has it shown up in any kind of a record anywhere page six of eight is our federal project for federal grants of state grants again just an overall budget amount of what we expect our expenditures to use at this point because the year is not complete i use pretty much total revenue available to us by type of greens we could use i expect us to use all of the money because we'll be doing more stuff and then you also have just miscellaneous funds that are that are in the district uh school plant food service those kinds of things tax credit extracurricular activities and donations or jewelry operations and then just the calculation of the budget limits can i answer any questions yeah thank you they have not been released to date answer three will be allocated very similar to one and after two is that it's news using or allocated to schools and charter schools so the beginning date is going to be march 1st 2020. [Music] other questions i always have the fascinating [Music] is are you ready for the next topic your business is [Music] basically we talked about for teachers to retire from oahu and receive benefits if they were here four years policy asked for 10 years and this had been on a meeting for years for a long time so we've changed the policy we've sent the policy back past our attorney it probably will not be copyrighted by the board by asda but we have a list of the payment and how many days they have left that one 49 days ago if they leave they retire for example the secretary of health is a certified person and she's been here four years which i believe she has she did she had two days left she get 49 dollars a day she had 100 years ago the best possible insurance you have keeping yourself wait so we're on gc week right correct um so this is been submitted to asba yes yes yes they reviewed it and they told me that they weren't going to put their copyright on it um because every school district is so different that there's not a congruent policy for them to look at write on it so he said the person i talked to the head of policy services he said normally this policy because it's so different for each school it's hard to find one that is copyrighted so he asked me to talk to our lawyer and then our lawyer said yes with a couple of changes and those changes are recovered so after you board approval then i'll resubmit it to aspa and it'll be in our policy okay so this what's assuming this is what's been submitted this is much different than what the board asked for and then there's an email that says from the lawyer were these changes proposed by asba or the district and the responses are worked by the board but it wasn't this is very different than what we're talking about we felt that this was aligning the policy it does in some ways in other ways it reduces the stats and benefits considerably you know not the way because i think this requires what we discussed was a really simple reaction of the sickly pain apart not inserting anything and not removing the retirement incentive program it was simply it was right it was simply removing the leading payment because that was addressed and we played agreement what has been done is much more extensive and really i mean we all need to look at it and i think even talk to the teachers to see what they think about it because it changes benefits conservatives says [Music] so these percentages on the sick leave our highness and then your classified it was your minimum wage divided by the day eight hours but and then happy with that then a sounds like a significant [Music] much [Music] there were two items in them you know nation's uh agreements that were discussed this was one of them the second policy we only need to have one technical this week last year or a school last year that didn't allow native american students to wear any tribal regalia or had any acceptable tribal comments on the workforce and legislation has passed out to 202705 to disallow schools from believing that we've had the last couple of years a tribal chairman of the vice chairman who gave the students like a medal or a necklace foreign which makes sense because we allow honorable students and national heart size students to wear something to advertise that they have success so it says objects of course apparently that was the conflict last year [Music] okay health insurance um as we started moving into 2021 and it became apparent that we were trying to buy cleaning supplies we were trying to buy computers a lot of them tablets hot spots it was like black oil you try to deal with the vendor and you thought you were going to get 200 of something or 50 cases of something by the time you issued your pinot somebody else involved prices were going up from days and days a day so what the executive order allowed is that it allowed us to set aside all the procurement requirements if for the needed items if our governing board and so what i've uh prepared for you is as a result the request approved the following procurement remembered for the current year fiscal year 2021 and they intended for everything to come to you like right after we made their purchases we also had items that we had pos for that we still haven't received because it was taking like three or four months to get items we had other items come in tablets that eric researched and was gonna buy a refurbished which would be fine because they had a new just a warranty of new ones and we couldn't locate that one because we needed a number of 200 so computer equipment and related i.t items during the months of april may and continuing this into the summer and fall of 2021 for that 2020.
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that's the very last one on page three of the cash balances and if you look back on my little report here for the negative 67 000 just based on its conferences so those should turn around really well and that's that's really all i have for the financial report for the month thank you any questions thank you well item 72 student activity yes and i think with that you see on the far right column positive balances throughout and i don't see any negatives there or any real reason for negatives there hasn't been a great deal of activity there but that's i guess one benefit we haven't had a lot of expenditures good questions thank you thank you thank you consent agenda this is an action item please remember that item e has been pulled can we get a motion for approval of tonight's consent agenda i will rape will a um 21-22 counselor entry salary schedule we have a new counselor that we're going to hire we actually have two we had we filled one at heritage already and then we have our our district special ed counselor we did not update the counselor entry salary scheduled when we did the classified in the certified salary schedules with the certified salary schedule we added a thousand dollars that's what we're doing here is to match that so he um there's a copy of the old one a copy of the new one all we're doing is adding a thousand dollars to that um master's degree with no experience level and it trip triples down in the rest of the that that's just that one special position well we actually have four of them i think uh actually counselors we have six counselors because we have four and we have four mental health counselors and two academic counselors is that yeah they're all falling under this chart we have three mental health into it there we go yeah and so all those counselors whether they be guidance counselors or mental health counselors are on the schedule i'll make a motion to approve the 2021 cancer injury salary schedule second any discussion all in favor all right thank you item 9b temporary summer custodian positions we have had a request from chris sheriff our facilities director for some additional help over the summer there's some um we are using so much of summer school is taking up a lot of room that we would normally be able to do deep cleaning then he's requesting additional help to get things done um and he's asking for five positions we have one applicant right now and we may not get any more so we may be like keep lucky to get to fill the one out of the five that we're requesting but it's just a um request to have temporary positions june and july to help us out cleaning and doing the deep cleaning and stuff like that it's using this you know what this is one of the expenses that we would take out of sr3 for that i'll make a motion to approve five different custodian positions second questions comments all in favor aye thank you item 9c personnel report there is a supplement so please view the supplements as well there's seven new certified seven new classified three new classified substitutes 13 resignations and this is resignation season we did send out contracts and so people had to make a decision we have four certified changes 15 classified changes one extra duty and one coach i always expect 21 going to industry yes he's gonna go yes make much more money uh in is working in his field out in industry than he could as a teacher makes sense all right this is an action item we have a motion to approve tonight's personnel report with supplement i'll make a question to approach personal report with the supplement in a second okay any questions or comments all in favor all right thank you agenda10a this is our 21 district expenditure budget revision number three this is the approval before public meeting go ahead and mr that's great so again just a really quick summary every other number in the budget except that 50 000 difference in our operating fund was the same exact number that we approved at the april meeting and we just like these differences to be zero so the student count they have for us and the distance learning percentage they have for us cash period foreign is exactly what we have for us there's a one dollar difference in capital you look at the back side of that other sheet just mentioned budge 25 report and then the operating fund goes down around the 50 000 on that summary and then when we end the year they won't they won't recalculate my information is that there's a very little very little chance that after the [Music] april budge 25 and 84 reports come out that they'll continue to tic tac on our student attendance and our student accounts so that 2061 students for the 2021 year should be their final number so that's been verified and it's validated and it's called integrity it has to meet data integrity for a student to match and it does and have been although our integrity person has done a tremendous job so i anticipate that will be where we stop again this is an action item looking for a motion to approve our expense to expenditure budget condition number three second second questions comments discussion all in favor aye thank you item 10b proposed issues for consideration for the 22 political agenda so um this went out to i assume all of you are getting the asba um emails that come out anyway but this is the political agenda to drive what aspa will do actually a year from now so uh and then there'll be discussion about this at various meetings throughout the year um i think there's one at the law conference and there's one at the asba conference in december that will kind of finalize this information the information was sent out to you um you were supposed to respond karen took the information that we got back and kind of made a chart on the the pay the last summary sheet in that agenda item to kind of give an idea where some of the overlap was there was some overlap there was a significant amount of overlap but at a minimum this kind of gives you some guidelines to start instead of seeing that long sheet you all as a board need to come up with five okay now what that means though is that you may pick five and then they this karen tomorrow will enter this information wherever it goes and then they take all the school boards that are members and take that input to develop their total agenda statewide agenda so madam president how do you all want to do this um so i think we could do this a couple of different ways we can go through and we can discuss each and every item uh i kind of feel that's going to take over a really long time how about we go around and those of us that that did choose just kind of give your points on why you chose that and hopefully we can come to a consensus and at that time maybe one of us may want to follow ours and go to that group does that sound kind of okay plan or anyone else have a better idea i have a thought please there are four that had i thought that had two yes and that means no one needed one my name isn't here because i obviously didn't do it yeah the four items are fully restored ninth grade cte cted eligibility and funding to allow students to explore square fields hold school districts harmless for significant enrollment losses for school year 2021.
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so so i i have said this before and i don't i don't know why districts don't do this more i mean i so we're talking about hiring i guess my first question is my my big concern is hiring a position for a year or two because i see in in here you've got a couple of positions that look like a one-year position but then you flip the page and it looks like we could have them for one more year for an additional cost and i understand that at the risk of how much we've lost this year right but i also when i see things like um interventionists especially at the early childhood and at k-6 so i there's a thing called erlen screenings i know this because my own kid did it and we don't we don't do it and i know that i have brought it up a couple of times but i know that we don't have anybody in district who does it i know there are people in the general area who do it and i know that my own two kids sat in reading interventions for five years with some really fantastic teachers but neither one of them really needed to be there one of them needed a pair of glasses and the other one needed a blue overhead and we spent four years behind in language arts because we nobody ever said to me go get him tested for erlang it's just it's just a screener and it's just colored overheads so i guess i if i'm looking at all this money that we're spending i would maybe like to explore that a little bit because i think a lot of these kids who are you know add adhd needing reading services probably some of them just need a pair of glasses right allen's eyes over converge so he can't track and focus a pair of glasses to fix it there was nothing wrong with his eyesight but a pair of glasses fixed it i don't know that we explore that type of stuff and we have the opportunity to do it all right i took up enough time can i ask a couple um just more practical um numbers based questions if you don't mind sure um the esser funds they're required to be spent by a certain amount of time and there's a certain amount there are certain types of things that we can spend them on is there a percentage of supplementation versus supplementation that we must follow or can we because i've been seeing a lot of things that are just in our budget um what will we use the budget that we have for them then so the requirement is that you need to use 20 percent of the funding for academic and schooling purposes to address schooling loss or improve instruction there are not the requirements of supplant or go back we have a lot of flexibility with the sr monies that we don't have with the other types of grants so really we were trying to look at you know our bottom line and where that was and we know that we've just been through rounds of budget cuts and uh we were allowed you know to think about our what are some of the things that we were wanting to do but kind of to ali's point we didn't want to add on all new expenses or those pieces and then have to take that away later on we wanted to use some of the funds to make the budget a little bit prettier and put us in more stable pieces so that we're not making budget cuts later on so that leads to my follow-up question because when i'm looking at student learning recovery i'm looking at boilers at a high school going that's not going to help students recover learning that's been lost now this is capital projects we've got the 700 000 in sr2 and in sr3 i'm seeing where was that whole list the two chillers one mil 1.7 million in building automation systems upgrades for 18 buildings um that's what is 2.4 million dollars of this in two years um on capital expenses now my understanding is we do often receive capital funding dr sperlin we've been talking about some that you've been keeping an eye on for a while that can only be used for capital projects um so i guess my question is why wouldn't we use an extra 2.4 million for student learning recovery why would we use it for capital projects when we can get capital money just for those yeah right now with the capital piece that you're referring to is you know we uh that's still in the air kind of thing we don't know that for sure right and then uh you know over the last couple years we've been uh allocated some monies through the house and through the senate but again i don't know when those types of monies are coming and so this is an opportunity to take care of some of the uh capital projects that are that are looming that do need to get done but if we were to get those if we were if we were to get those monies which we made then obviously we would use that money to pay for these types of projects so the building automation system upgrades for 18 buildings this is a necessity that we've got to have chrissy it helps to one of the things we can use sr funds is to help with uh airflow things like that so that was what we were trying to address here the building automation some of the buildings have already been upgraded this would do the rest of the district so that somebody can control airflow from their computer so if something goes down somebody can check remotely get into that system and maybe do some kind of a fix building automation is a really cool thing but i guess for me my question is gonna be is it cool enough to take away a million dollars from um other supports that especially for the next couple years our kids are gonna need just to provide them with recovery lori i think uh faith had uh mentioned it earlier this isn't an all-encompassing list they're still uh if you total this up i think there's still a couple million dollars it's like a 5.5 million dollar ideas list right here but there's still a couple million dollars in there for additional thoughts as we right i totally get all of that but i'm just talking about this million dollars and i guess i i want to make sure that we're not spending it i get that our chillers and boilers go out they take about eight months when they go out so we need to plan ahead for those but when i'm looking at a million dollars of building automation in 18 buildings when we've only done five to this point why can't we slow that down and then use some of this million for additional supports because there there will always be more supports that our kids are going to need that we aren't providing so i'm i'm with lori on that as well i i understand that we have lots of capital projects that have been put off for years and are kind of reaching the breaking point so i get that and i apologize if these questions have been answered already in the presentation because i did come back in late band concert was excellent by the way um what i feel like what i'm not seeing on here and maybe just because this is not a comprehensive list is i would love to see after school things um that can both help academically and social emotionally you know a couple years ago we had to cut junior high sports from the budget because we had to that's what i'm saying too that's you know that can be a big social emotional thing for kids and something that encourages them and builds community and teamwork and um helps kids feel like they're part of something or gives them a place to fit in and that's not the only thing that we have cut in the last several years there have been lots of things but that kind of stands out in my mind is something that clearly was important to our community and i know i had kids in junior high who participated not in sports they had no interest and others that did and it was a wonderful experience and i feel like there we cut activity buses as well because those were the two i was kind of heading toward um actually for that social emotional piece what we keep hearing at budget cuts is that fact that our after-school sports the high school level really impact our students and grades and wanting to come to school and eligibility we've pulled that from the junior high and arguably in the social emotional realm junior high has been the hardest hit while i would love to see building automation systems and and i'm not i'm not going to tell you how much i actually really do love building automation i i this could fund those programs after school it could give every kid an opportunity to stay after school for a sport not just ones who can get a ride home it could give every opportunity a kid an opportunity to stay after school for a club not just those who can get a ride home and it can provide opportunities for tutoring and peer coaching and things like that that we could have so i i just would hate to see that it's convenient to add more to the back end and and like i said the chillers the boilers i get the long leg time there i i get that we kind of gotta get the money while we can but i really think that for our kids we we can do better we can do more for after school um if we just put the money toward them instead although it would be super cool to be able to remote change the temperature because i can do that from my home and it's fun my family doesn't like it if i do it while i'm here but well i think um laurie and ruth make some really good points and um as well as ally you know i really concerned for our kids i'm i'm glad that i see five full days a week um and uh i know ali is very focused on the academic support and i agree with that i'm also very focused on the social emotional support and you know i the sports the after school activities after these kids have been in isolation for a year i mean those are those are i mean they're so crucial to their sense of belonging and community and for kids who are struggling academically that may be the place only place they feel good about themselves i think we're trying to accomplish a lot here and i really appreciate everything the administration has put into this without a doubt um but i'm concerned when i see things like the um like that 19 minutes in the morning with the junior high it seems like we're trying to accomplish a lot in 19 minutes and what is really going to get done and it seems like um four days of the week those 19 minutes are focused on academics and one is social emotional and we're really gonna see a mix we're gonna see kids who you know who even did great academically remotely but they're falling apart they're they're just really falling apart and so how can we get the kids what they need um you know during that time and is that enough time um i loved ally's idea of like the support all day like if we could manage something like that where kids can check in and i i think both academically and social emotionally um there's just so many kids struggling uh i'm curious why we have a late start but we can't offer the transportation at that start time and what those kids are gonna do for an hour um is you know or are they just going to be wandering the halls or is there going to be something provided for them no there would be supervision uh it could be a study hall type of thing it could be that there are other activities that are going on at the same time the reason that we can't do transportation is our buses run three routes they run a high school and a junior high in elementary so if you change the start time of one level you have to change it for all the other levels as well and having a delayed start or an early release at the elementary level is much more impactful for parents on all of those pieces so that's why just at the high school level and why we're not changing the time of transportation okay i get that or why not do it one day every week and let junior high teachers i know i know again why not let the junior high teachers all meet together let's take all our language ones and put them together you just have to have a different time for junior high to supervise all those students too yeah but if we did it every week could we adjust the schedules so that it wasn't as impactful are you saying like like shortened lunch like every week each like high school starts in early junior high starts in early elementary school like on a regular school year we would start every monday an hour whatever hour i can't even remember now it's been so i feel like it's been forever but it was we had an hour and 10 minutes maybe that we got to meet with our teams and again like one week it was chemistry one week it was biology when you know what i mean like you kind of went back and forth in between your teams but everybody knew that the bus came that much later because it's monday and it just again it's it's about having time right so all these teachers have done all these great things but nobody not ever you know what i mean like not everybody knows about them not everybody a works well on their team and not everybody knows who's at the heist other high school or they've had kids that have had different needs that next year they'll have different kids with things that maybe someone else encountered so just you know it i mean if we're gonna do it let's go all in on it that's my point like if we're gonna if we're gonna commit to one day a month then why aren't we committing to one day every week but i that being the case i don't want to give teachers an extra hour and a half in the morning to just hide in a room and do their own work you know what i mean no like i also want i want to ensure that they're meeting with their teams right it needs to be very structured and that time can be really really valuable we're also um cautious at limiting the amount of in-person instruction more to our students coming off of this too of you know the i personally have witnessed all the great things that can happen while you give teachers time to do that but we're also coming off of a time where people are like well teachers need to be teaching all day why you know so trying to balance that perception of teachers having time off i know it's not time off i know it's very well spent but trying to find that right balance between doing that and limiting instructional time i do think it's more difficult on parents at the elementary and the junior high level to change that start time than it is at the high school where they're pretty great at finding out who has cars and who has a mom that can drive them and go at that later time without disrupting the family like you don't need an additional child care kind of thing right so i i mean i would ask dawn if maybe she can i mean how much are we impacting buses like by an hour i mean are we talking about not picking up till 430 for at the high school level that everybody all the buses would continue to run the same times right so it would just be if you now wanted to delay you know junior high or elementary everybody would be delayed by you you could push it all back by an hour um i worry about the impact of that on our elementary families i would love that time but she's given me the it would be a wonderful time but i think that would be really difficult i think of when we changed our elementary start time from 8 45 to 9 o'clock right and the huge impact that had on parents trying to get to work and having to provide extra daycare for their students was hard so i would love i've asked can we do a late start but it i i really do think it would be difficult in our community some of the creative ways that lindsay and i have talked about on how to provide some of that at the elementary level is by using assemblies or i know when i was elementary principal i used to teach aerobics for three grade levels at a time i know in kobe you can't do that but um and then give staff time to do that so there are some other ways when the school is not so large that you can build that into the day uh if you get creative and do some problem solving pieces to provide that so a few more sorry you want to go all right you might have the same questions okay we'll see um do we have an estimate of how many um students we expect to qualify for remote we do not we don't okay and do we know if special education students are going to be more affected by that or more likely to meet that criteria it really goes by the health of the families at home there might be some more students that were impacted on that i don't has i don't have an idea of higher percentages or what that would look like i don't think we're seeing a higher percentage of remote students in special education compared to other some of our other schools that is true although we've had some preliminary inquiries already for those children who are immune compromised or who have some other disabilities that might put them at greater risk than their peers when everyone is returning to school but as ms dolphus said at this point we have no idea how many families will actually qualify and make that request i just think it's something we have to be mindful of that they might be disproportionately affected because of those issues and i mean it it does concern me to get certain services virtually and the difference between receiving that in person and um as we talk about equity i just want to make sure that we are looking out for those kids and making sure that they're getting a truly equitable education and that is the number one priority for us as well and that's why as i've mentioned before that some families have elected to bring their children into the building for specific services to ensure that they are able to receive them optimally i think physical therapy is a really good example of that where it's very difficult to provide virtually but um so we have had some families who have had their children attend on-site for those specific services as well okay thank you i'll turn it to you okay on page 13 the elementary plan so are there going to be specific remote specials teachers like for example there's one art teacher who's the remote art teacher and they just go from the first grade remote classroom to the second grade to the or are these going to be from a specific building in addition to their it just confuses how the specials are going to work so uh it could it'll probably be but it depends on numbers again that it would just be the teacher from that school teaching a remote um piece that could service a whole bunch of students from other schools so i don't see that they will be a remote art teacher all day they could be in person for many students and then have one section of first grade remote only for students from around the district okay so like maybe the teacher from hunt club would do the first grade remote and from southbury would do the second grade remote okay depending on um the number of sections that they're already teaching some of them have more room uh in their schedules than others and that kind of segues to my next question is how are we selecting the remote teachers is that going to be an application process because i know we may still have some teachers who are concerned for health reasons as well i don't know if it would be like seniority or we're just we're going to pick you or so there'll be several different prongs one of the first ones is to establish who for medical reasons needs to do that or would need to be on a leave because we would like to give teachers on that opportunity than being on a leave but there'd have to be a good match between what they already are certified to teach and what we have but that would be the first piece and then we would be doing postings for those positions and see who would like to be interested and we can interview because some of those skills in person teaching and remote teaching are different um so we want to really look at what those pieces would look like and then also look at what the team of remote teachers were putting together is for elementary because we're probably going to have like a remote school um for those for those teachers and they'll need to be able to work together and have different skill sets and the same at junior high and high school except they may not be remote teachers all day they might have some in-person classes and some remote classes okay on page 15 it says there will be separate sections for the remote students and they will have these core periods um does that mean they'll have direct online instruction only and not like live streaming correct and my second question about that is this mentions a double period of ela math science and social studies so normally they have electives at the junior high um are they just going to have a shorter day or will they have an opportunity to also utilize something like a genuity or something similar to provide electives for those students who are remote we need to see how many students are needing remote instruction and what that looks like i know that shannon lewders has already had conversations with most if not all of the band teachers and they would be willing to have those students stream in you know to join in band and what that looks like so that may be a possibility for some of those other electives but until we know how many students were hesitate we would we would like to under promise and over deliver than the other way around okay but it could certainly be a possibility of utilizing something like edgenuity just for a special i just i mean i'm just thinking like if i've got only five periods what do they do the rest of the day they just have a short day like i don't know i think that's maybe possibly a missed opportunity if there are i know edge annuity doesn't have every elective under the sun but we don't have a huge variety of electives and it might be something different like you're not taking home ac but you're taking i don't know certainly languages i would think would be offered on ingenuity um do we i know we have a pe requirement at the high school level for graduation is there no pe requirement at junior high so there is that you would be involved in a pe class and that is one of the things that we might be doing with a coach and have it be you know what are the physical activity are you doing and that kind of thing rather than watching a pe class or doing those pieces but having a plan for what that would look like into the student's day that could be incorporated with what they have at home or what they are able to do okay so for the high school students it mentions having separate sections if there are enough students so if there are not enough for a separate remote section does that mean that they would just live stream into those classrooms because that there also will be some classes that will not be available okay uh and i know i'm sounding very wishy-washy but until we know the numbers of students that we're talking about it's very hard to predict what all of the thousands of courses that we offer um we can do in the various forms right and so then edgenuity it says in here would be potentially an option at that as well okay correct um are we combining i know at the elementary level we're combining across all buildings are we doing the same with the junior highs and high schools yes okay um [Music] so i didn't oh page 17 where it talks about the um the timeline here so saying the video with description of what the options are will be shared may 14th they will need to have a medical professional complete the in-person exemption form and return it by june 4.
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it became difficult to find student computers congrats laptops etc and other i.t equipment including hot spots and wi-fi service for student homes that were ready that was readily available especially in large numbers these items were needed for distance learning which would start in august or 2020. there was an immediate need for the items which also require issuing purchase orders quickly so the stock available can be returned for our district and our students to meet these needs we request approval for the following vendors and the amount extended to date there are still some heroes with encumbrances staples technology solutions we spent almost 80 000 kg incorporated was 14 858 that was for wi-fi service monthly service for student homes and then we've purchased these items to enhance student safety and near the pandemics [Music] we either needed written quotes at the time or we needed with media board people special services contracted videos during the spring of 2020 an return to unknown school at that time it was decided that it was probably best to stay with vendors that were new and have a history of being reliable and that you are students accordingly we request that you approve the following are you therapy company 35 550 and education support services are contracted science focuses today you almost spent 8 000 foreign executive order 2020-31 recommends presenting the vendor to the governing board as soon as possible however during the course of the year it became necessary to cancel pos and reissue the different vendors return items which were effective and separate so i waited until we were assuring the vendor that had been used for the 19 it was something trying to get everything and just the numbers that we needed and the change like david is who never means and now money is going to come back to us or we actually those items almost all of those i could most of it went into the um enrollment stabilization program fundraise 28.
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protect public schools from liability if a community member contracts coven 19 while engaged in school-sponsored activities and provide dedicated school capital funding consistent with the constitutional requirements that's four yeah if everybody agrees with that then we all need to come up with one more yeah and there's only one on the fully funded kindergarten people they can hurt which i think is really and i have to say i did not i was under the impression it was already fully funded but just is it is that not it's not all right so right now we provide all-day kindergarten but we're only funded for half of those kids that go all day so i think that that to me that is a huge thing and once i realized that i decided yeah okay there we are five friends [Music] before we vote on any of these but to make sure everyone is on the same page with them um like what's your thoughts please yeah i would actually like to move to amend the motion and add a statement okay uh or an addendum to whatever five categories uh we end up choosing okay and i'm okay with um what we've looked at so far and that statement is this that cbusd strongly urges for the sake of a flourishing economy where all people benefit and a dynamic democracy at the arizona legislature and governor reverse its three and a half decades of deinvesting or defunding traditional district public education by replacing tax cuts with reinvesting state revenue surpluses into district public schools wow now when we look at the i wrote it all down here we will work that out exactly so my suggestion that is a sixth item that we or some sort of a forward policy uh request to sba i think it's a general statement he's requesting that that maybe is attached to the five items yeah an overriding policy from this board right thank you all right all right by the way there needs to be a second to that before we've discussed absolutely and it's your motion then to do these adopt these five that we've discussed plus your statement yes this would be this would this is a motion to amend the motions and add this statement okay so we haven't finalized the i guess the original motion have we no yeah well that would be that that would be discussed so that's the original story i'll second your motion by just so we can discuss it yeah we can have more discussion yeah okay so i thought this was particularly important as i looked at the items that we selected 90 of them relate to the budget and um having been a member of this staff and worked in education in the state of arizona as long as i have i've noticed that uh for 30 years we've been de-investing in public education um and our legislators and uh governors have thought that this was the best thing to do and that we do not have a revenue problem haven't had a revenue problem with regards to being able to cover or to invest in education further we are a district in a local in a rural setting that is not unlike many other rural districts in arizona who are experiencing similar issues around state budgets those are not being able to fill teaching positions we are 50th in the nation and teacher salaries 48th in the nation in per-pupil funding and i believe that we could be doing a better job in our district if we can reduce classroom sizes which requires more teachers and the only way that that's going to occur is if our state government starts to budget education in the matter that allows us to do that to invest in education so sort of for those reasons i'm arguing that we might add this to make our statement a little bit stronger um i i have something to say i personally feel that this is your opinion and i value your opinion but i would like to look into it what you said a little bit more before we vote that it's attached if that's okay just because you only said it one time okay okay so our mode will our motion on the floor is to accept these five attach the statement we do have a second so we we do have to vote on this it does not mean that you have to worry about why the cell like is a representation of all of us and i mean this is my own opinion do you want more time to read it or well do you want to you haven't written down i assume yeah i do so do you want to just either we read it or let andy read it or just read it they're reading it out loud oh i'm sure one more time yeah cbusd strongly urges for the sake of a flourishing economy where all people benefit and a dynamic democracy that the arizona legislature and governor reversed its three decades three plus decades of disinvesting or defunding traditional district public education by replacing tax cuts with reinvesting state revenue surpluses into district public schools just one reversing tax cuts and reinvesting those are two separate things i think that should make a little bit clearer uh sort of discontinue tax cuts and reinvesting surplus funds you see the point i'm trying to make i do so by replacing tax cuts with reinvesting state tax revenue surpluses so your uh your phrase would be what instead yeah traditional just we're not reversing tax cuts we're discontinuing tax cuts and using surplus funds to reinvest in by discontinuing yeah i'm good with that word does that help clarify it for you should it be cvusb governing board or is school district governing board that's not true i should think that because we are the ones that we're giving you that choices just for clarification so that we know that we are getting this documented correctly we have the the five items that were discussed as part of the motion are fully funded all decay restore ninth grade cte yes cted eligibility holds school districts harmless for um significant enrollment losses for the school year the current school year protect public schools from liability led to cobit summarizing there yeah and provide dedicated school capital funding consistent with the constitutional requirements those were the five that were discussed and decided or that are part of the motion is that correct correct and then uh mr ford before you leave if all in favor of promotion all right okay surprises thank you ida order yes what we really should have done is you should have voted independently separately on the amendment to them and then the and then the original motion do you want them to do it mr [Music] approval of the board's top priority top five prior priorities so we have approved the top five priorities statements i i don't think there was ever a motion before you added your statement right correct so i think that was part of the original motion but i had asked him because he was making that motion yeah and it was during discussion that then we finalized the language of the motion so i would think that that was in the original good stand as we uh did it which would include mike's statement right that's correct i agree i agree however i will go back and redo whatever all of you choose for me what happened i think you just said yes with that then please we are going to go to uh item 11a policy if i'm sorry i kfb graduation exercises so this was a policy or a law that was passed uh recently within the past month or so it had to do with graduation exercises and basically what it says is that native americans are allowed to use to wear their um native regalia during graduation it can't there was some school somewhere that said you can't wear that it was a beautiful feather or something and so this states that um the governing board or the school cannot prevent students from wearing native american cultural items as part of their graduation regalia they cannot or they can't the the board cannot or the school cannot prohibit them from doing that the kids are protected right the kid the kids aren't allowed to is what it's it's what's basically saying um this is also requires immediate action or immediate approval so there is also part of the motion an explanation that is going to be done under one vote per policy bgb which is allows the board you guys to put items in policy in under emergency circumstances and that's what their the aspa is recommending since this was state law that's already been implemented we're supposed to implement it i don't know heidi of any of our graduates if we have any graduates would actually this would apply to even i don't think so this year i know in the past they just were their repeaters to their uh so a big one would be because um eagle feathers eagles are protected species and so under any other conditions you wouldn't be able to wear like um fur or feathers from a protected species yeah because it's against the law to own that right and so it um and there was a school district two years ago that said a kid couldn't wear the eagle feathers from his nation that were and so this is what karma like many people want who have worn their native dress usually under their gowns or you know like uh necklaces or things like that at graduation and footwear and things like that eighth grade graduation and high school eighth grade recognition and high school graduation in the past and if you look at b on that policy it talks about the objects of cultural significance and traditional tribal regalia they have their example there is a eagle feather or equal i could probably pull up a picture on my phone from our student in 2017 who wore stuff at graduation and a lot of kids decorate their cap and native kids decorate their caps too with native so this is an action item and we will need a motion to approve policy iksp i'll make a motion of approval of policy ikfp graduation exercises as amended in one reason as policy p gdp that state that the policies may be adopted or amended at a single meeting of the board in a board declared emergency allowance isn't that good we've already had discussion but is there any other all in favor okay item 11 we rescind regulation j-i-c-a-r-d student address so this is under the dress code policy this is a regulation so it's not a policy and it's not going to be changed like we would do two readings of a policy to change it regulation actually doesn't even need board approval but well this was a board approved by the board this is the regulation that requires these coverage so there was there's language in the regulation that says the superintendent has the authority to make changes which i did once the governor decided to lift the executive order i'm asking the board to go ahead and rescind us if we ever got back into a situation that we needed to i don't think we really needed you anyway because we were working under the executive order the asb rank made this recommendation but um since we no longer have the executive order i'm asking for to rescind this um regulation fantastic again action item uh motion so this means that if we were to need face masks you would make the call or we would it would still come back to the board if we did well we didn't even we didn't have a choice the first time it was an executive order and that's kind of where we would be if we if it ever came back to where we felt as a board because something happened in the community um it would be something that would come in a special meeting or at a regular meeting and decide i understand right awesome so we're just keeping it the way that it is this this will not change with what's currently happening okay all it does is basically take your way the purpose that says we're supposed to and i'm waving it because there's language in there right i just i just want the board to say we're not going to do it anymore if we need to we'll come back we'll get you guys back together questions comments all in favor aye all right thank you passes um with that the regular meeting is adjourned however i do need a motion to go into executive session after maybe a short break okay okay last question would be do you want that in here or in my office i don't want to thank you for it okay do you have um
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that seems like a fairly small window to get potentially a medical appointment and get this thing filled out right would there be a possibility of a family saying we intend to get this we have an appointment scheduled our doctor couldn't get us in until june 10th or you know like yeah we we can take uh here's what it looks like we did push out the form on april 30th to parents to give them the heads up that they needed to be making the appointments uh if they're going to need that but yes we can be flexible if they have a doctor's appointment and we'd rather know about the possibility and start building it but we don't want is for people to wait until august and then we're scrambling to hire all the different people and the coordination of all of those classes because the more we know what our numbers are the faster we can get to working on hiring teachers and building a quality program but again if a student is diagnosed with a condition that would make them unable to come in sometime over the summer they wouldn't be excluded from remote correct but we're envisioning this for the students and families that already know i think the rest of my questions were answered um i have a few questions and a comment or statement regarding the reading interventionist i when i saw that when i saw the idea um it just made me question was it a need or is it more of it's a it's a best and a best in class idea to have a reading interventionist at every school or is it a need that we have it is a need and it's not just reading interventions uh it is also math interventions with younger grades okay and we do not have math interventionists at any of our schools that are district provided so anything that is being pulled out or doing interventions for math is on our gen ed teachers or by some title one funding that schools that have title one have put in place so i would this is something i believe strongly that we need to be doing even if we were not at the end of a pandemic that this is really what is best practice to be able to really make sure whatever interventions and things we can put into our younger grades to ensure that they are where they need to be that eliminates the need further for some of our special education services it makes mental health better it reduces discipline all of those pieces the stronger that we can have our students really know basics of literacy and numeracy makes all the rest of it work better and i realize the state of illinois says third grade is when we should start assessing and we pay all this attention to act and sat but elementary and curriculum piece if we can't get it right k through three we are forever playing catch up agreed yeah okay and i totally agree i just was interested in was it driven by need or was it driven by it's something that we want to elevate to so is that interventionist the same for math and ela yes that's one uh to provide and based on that will be utilized by each building by what they identify as needs for the first six weeks of school at elementary will be different this year that we won't say okay you are now in this intervention for this amount of time it will be all hands on deck of how do we differentiate give students a lot of experience and watch them really zoom and grow hopefully and then decide who needs to be in very solid interventions so a lot of intensive time at the beginning of the school year to differentiate and find out what is some schooling loss what is really learning loss and then move forward from that thank you very much for that um regarding um social emotional and kind of setting benchmarks for where we're at embedding it in classes throughout the day are we where are we benchmarked so right now are we embedding in let's say math and ela and social studies and we're looking to embed and this is for each grade lesso elementary are we looking to embed in more classes how are we elevating it i guess so with our climate for learning there's a couple of different pieces there's explicit instruction that we really need to solidify and you can feel free to jump in if you'd like i don't mean to always uh jump in the microphone but yeah we really need that explicit instruction to this is what it looks like and it's not just embedded and we kind of call attention it's really even putting social emotional learning targets up on the board and sharing with them like this is what we're going to talk about and then embedding it throughout the day and going back i think it's really important that our students know what skills we're working on and have them reflect on how they're doing on their own uh and thinking about that and that causes more um time in the day and really some explicit and and reflection time not just the teacher knew that we put it into science and social studies on what that looks like and then really amplifying student voice is a huge part of that with diversity equity and inclusion of what how are they feeling about those pieces not only for their own um mental and and social abilities but how they are fitting into that community and how that community is teaching them so i'm sorry was there anything you wanted to at the elementary level um currently what we've done past practice has been once a week for a half an hour there's a second step lesson and it's kind of follow the script and then move on we're going to be offering sel support time every day and the new resources that we will have too will enhance that instruction and then we would like to see the teachers referencing that and utilizing that within the learning targets and all the the core curricular areas too yeah so we really do it two different ways within the core content one is very skill based so especially as kids get older when we teach them skills i think earlier kids uh reference goal setting or when we teach them how to advocate for themselves or we teach them you know that we work on that those growth mindset pieces we work on those specific skills to help them grow we also identify points within the curriculum that those five competencies live so that happens most naturally in social studies and in in english language arts so when we talk about a character in a novel and we talk about the decisions that they've made the ethical you know implications of that would you have made the same decision what is the process you would have used to make that decision we're tying it directly to those reading standards and the social emotional learning standards living together in social studies we're looking at historical perspectives different different ways that um you know those things have come come into being over over time so we do it both through the actual you know they're learning the math or the english content and the social studies content with a social emotional perspective we're also directly teaching them skills that they need in those academic content areas to be successful i appreciate that which it just kind of leads me into my final it's sort of a question and sort of a comment we're in this kind of position and everyone every school district every um educator where we don't know what we don't know yet when we come back to school next year we are coming out of a pandemic hopefully and we don't know what those social emotional needs are going to be not only for our students but also for our educators and so um i guess my question and comment is i hope that we use some of this extra time whether it be in the plc's whether it be in professional development days to support our our educators and our administrators through what we're going to be coming out of so that's sort of my comment and then for our students as well because we don't exactly know what their needs are going to be and um and it's going to look very different than and and we can make some educated guesses but um we don't know what that's going to look like and in one of those ways and this is where what my question comes in is um we see like for instance um students right now you know they'll have let's i'm just going to use a very simple elementary example they're using youtube like um go noodle or whatever it's called for their you know for social emotional or for brain breaks or all this kind of stuff we're using a lot of technology based um teaching you know in that and so i'm just wondering is there going to be kind of an adjustment to that so that we can get back to kind of the you know manipulatives and hand over hand and that type of stuff and this is much more elementary jeff and i apologize but um kind of getting back to that collaboration because students learn from each other and so forth and kind of pulling away from technology a little bit yeah it's just because we're getting chromebooks does not mean that they should be in front of chromebooks all the time and and i like to talk a lot about the ability to get and keep a job is the ability to talk to people to set up relationships to get up and give a speech to do all of those things that we really need to do in the the soft skills if you will although i kind of don't like that term are really what is going to make it for a lot of our students and that happens best without chromebooks so there needs to be time and part of the thing that we're talking about with the even the high school instructional coaches are systems of okay is class today and all green and you can use your chromebooks all the time or is it a time that oh nope all the chromebooks are going to be done we even have to do that in meetings sometimes we're like exactly this is going to be done because i can answer emails and i'm not fully present so yes there needs to be the of the emphasis uh on that covid even when you bring people back it has a little bit more difficult because right now i think i can read your non-verbals but i'd be so much better if i could see your whole face but even manipulatives and sharing all of those things has felt very different when we come in because we're not supposed to be sharing a whole lot of materials first graders that want to get together and play don't naturally sit three or six feet apart from each other so that collaboration piece depending on what the guidelines are at the time will need some some tweaking and some reminding of what's still possible with face to face and and collaboration yeah and i and i i should have prefaced it with of course i mean safety is is tantamount right but also just having your you know your you collaborate with your with your cohorts in a different way and you learn in a different way so um just making sure that we kind of get back to the little bit of the basics and and so forth as we move forward thank you yes looking forward that actually reminded me of something else i've been seeing on here or not seeing when we talk about the social emotional is that while i'm totally all in on we need to start kids pre-k through three the reality is we've got all these older kids that didn't get that pre-k through three and are still struggling on that but we also have nothing in here about additional needs for social work or counselors at the junior high high school level and we know that the needs for those are probably going to be greater have you guys given any thought to one discipline changes when kids come back sometimes discipline is more sometimes we hope not but um how will we be allowing for extra time for discipline for extra social work needs and for the fact that these students are going to need a little more guidance at the high school level than perhaps they do in normal years so one of the things that isn't staff related but is more of a system we use in this district called the significant 72 where you're really working on the first three days of process and positive behaviors it's going to be a lot longer than three days we've talked about the need for teaching and reinforcing that and the high schools are working very hard at having a common experience about what are positive behaviors and what are the expectations which is not something that we've had in place before uh to be able to do that the junior highs have that in place but we've already talked that we're going to have to remind and rethink and reinforce and be really positive with that there are things that we could look at for more staff again we were being cautious with creating positions that might not be there later on we don't yet know how many students would be in a remote and what that looks like we are really working on the proactive approach right now to building that climate for learning that would be really supportive of all students we have been looking at different ways to support our behavioral teams and those people that teachers need to call on when they have a case that they're concerned about on how to deal with that we're using our elementary instructional coaches um and the plan has always been that they would be reading in math and tech and now we're adding behavioral to that so that the teachers have an expert in the building that has a direct pipeline to a lot of professional development to help with teachers provide that differentiation for behavior and support we could look at i mean yeah it seems like it there's a lot there for elementary but the junior high high school piece i mean there's there's those same needs we have a couple pieces that are in place that um you know we are expanding from what we currently have so one being we have a district partnership with family counseling services so we have expanded that memo our current agreement ends in june and i'm working with them right now in our agreement for next year to include more group therapy sessions availability at all of our schools but primarily some targeted schools as well and then also the availability of individual students being able to receive therapy needs that they have during the school day in partnership either individual themselves or with their families so we're able to expand that program with no cost to the district we also have three postings out at world university right now we have a partnership with them for interns and we're looking for masters of social work level interns to work in um we have a junior high posting a high school posting and then one for our alternative program in order to be able to provide some more um some intervention triaging data collecting support working directly with those students so those are things that we wouldn't have to look at eliminating down the road those are two things that we can continue to grow and expand we also are looking at other opportunities for mental health supports within the district and we're also looking at expanding our youth mental first aid training options for our secondary staff so that they are able to identify early early warning signs and sooner know how to respond to those students and then refer them to the students the student sports that are available within the school so those are things that we would be able to build on and continue over time rather than have to look at taking away that's exactly kind of what i think i was thinking of thank you for that right and the work of the committee for the high school with sel really focused on transition school-wide supports and classroom-based supports so some of the transition is expanding the summer orientation that's optional not just for incoming freshmen but also having days for incoming sophomores they're going to rebuild the orientation that's mandatory typically it was just the first day of school for freshmen they're building a freshman orientation a sophomore orientation and a junior senior orientation and then as faith mentioned and heidi the significant 72 well they've um increased and are building out what they've been calling beyond the significant 72 because it will definitely be more than the first three days so there has been conversation and planning both as we transition back then school-wide and classroom based thank you and what are our thoughts on um like hiring restorative um practitioners that's a part of this can sr funds be used for that there is a lot of leeway with us or funds on what that looks like the with the restorative practices yes with restorative discipline i think there are some steps that we need to put in first to having common uh expectations for behavior and looking at those systems piece first because i think putting that on place of a shaky system wouldn't be the best i think we really need to look at tier one or universal with that but on restorative circles and having those pieces and having training like that within the classrooms i could see a real use for that that could be something that our secondary instructional coaches i know i'm spreading them thin already but those are things that they could do because as they provide a lot they get a lot of professional development they will have that access to be able to train other people and what's really great is that they could go into a classroom and model it and teach it and have it recorded and have other people do that we'd have to be careful about student privacy in those pieces but rethinking what professional development and coaching would be to utilize all of the things that we've learned through covid could really expand that i just have one comment one thought well first of all just thank you for your time and thoughtfulness that you guys put into this plan is great but first so many of the items that are listed within the budget are fixed costs but based on the budgets that you all have listed and the funds that are being received like what was the projected number of years that you considered for the staff positions that are here i think i know what it is based on what i'm reading but i just it's just two years for the positions that are salaries in here because then we will be out of funds so any new positions that we do we could re-look at where we're at in two years and whether we've had ebf and whether whether we saw that there was a really great need i could re-allocate one of the things that i am a proponent of doing with budgets just say okay you'd really like to keep this well then what else could we give up you know if we need to and and this may play out to be we really need math interventionists so okay what are we willing to do to tighten the belt elsewhere but i can't guarantee that these positions would be here for a long term and then also growth is always happening i'm seeing a lot of builders trying to start up i my suspicion would be that there might be some student growth ahead of us if we ever start getting lumber back um whatever we're gonna say is the reason i heard there's a chicken shortage too um so that would be my guess i have one more question sorry um that's maybe this is a non-um person like not a staff staffing position but can we just talk for a quick second about spelling um maybe i'm old-fashioned or old school but i feel and i know spelling is not required by the state but i feel like we are doing our kids a huge disservice by not teaching them spelling like a formal spelling like my kids are terrible spellers and my older two have had spelling in elementary and they're not so bad but my youngest my kid i mean it's pretty bad so i don't want to steal the oh i know lindsay's gonna kill him so um we have been working really really hard over the past two years on a k-8 literacy framework and i will say i have never been on a committee where we've been able to put elementary and junior high together and wow you guys will see this probably um closer to the start of the school year right after school year starts but there is a huge focus on their k-8 for word work and word study and so we're talking about what does that look like we're talking about you know phonics phonemic awareness spelling what all of that looks like together but not just at elementary not just at junior high but k-8 and how does it progress through there and what resources are we going to use and what professional development are we going to do on an ongoing basis with our teachers so that will be coming just give us a little bit of time that's excellent news dr alan because my kids use google and spell check to learn how to spell and i don't feel like that is the best plan and i think that part of our you know we see some test scoring ela issues and i think a lot of that stems from they can't read as well because they don't know how to spell that's just my i just want to say that again you you highlighted very briefly the k-8 component bringing junior high and elementary school together for these conversations and to me that is just such a fundamental shift but so needed because kids are not going into junior high fully formed so thank you for doing that and i am very much looking forward to seeing those plans it was great working with the junior high where they listened to this is how we progress from kindergarten through fifth grade but then we also learned wow what does it look like when you go into junior high because it's a totally different world from ours so we really learned a lot from each other and helped through the help uh create this literacy framework to in what's the word that i'm looking for to grab all of that information and put it down but in a way that will be very teacher friendly um and and we actually rolled it out all to the junior high english language arts teachers uh just last week on it went very very well yeah and for elementary it'll be a little slower since we teach every subject we'll be taking it one step at a time well i had the privilege of seeing at a previous teaching and learning committee meeting the presentation for the math framework last year or prior to the um covid and it was pretty spectacular so i am definitely looking forward to that one thank you mr gabriel i feel like we cut you off before were there more questions okay you answered it you answered it's just something that i knew we would have to think about two years ago right make sense any less comments before we thank you i this is such a great thing to see having sat through the phone calls and the the oh my goodness i don't know if we can do this to see this come to some kind of potential close and start to look toward recovery it it is a great thing to see so thank you very much i know that it's a relief for all of you as well and i know how many meetings and how hard you guys have been working so thank you very much definitely definitely thank you item 8.1 approval of bills for payment can i get a motion for item 8.1 i make a motion to authorize the payment of bills in the amount of 1 million 360 269.65 as presented mrs croner aye mrs johnson aye dr marino aye mr gatewood aye mr swanson mrs doyle aye mrs simultan aye motion passes 7-0 8.2 approval of building administrator contract can i get a motion to approve this i make a motion to approve the building administrator contract as presented second mrs doyle aye mrs swanson aye mrs corner aye mrs simonton aye mr gatewood aye mrs johnson aye dr marino aye motion passes seven zero can i get a motion for the approval of the 8.3 district administrator contract i make a motion to approve the district administrator contract as presented second mrs swanson mrs simultan aye dr marino aye mrs croner aye mr gatewood aye mrs doyle aye mrs johnson aye motion passes seven zero and can i get a motion for 8.4 approval of personnel report i make a motion to approve the personnel report as presented mr gatewood aye mrs johnson aye mrs doyle aye mr swanson aye dr marino aye mrs simonton aye mrs corner aye motion passes seven zero nine point one can i get a motion to adjourn i make a motion to adjourn a second
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i can put it in there and then on 326 which was one i could put um some teach and re-teach that we had in the spring of 2020. they're not arguing for you but i could put some other things for example jobs that i said okay this is going to save the position based upon the loss of our students and the loss of uh okay the next item i think um a year ago we uh requested approval of soul source procurement for health insurance because we're not with a recognized cooperative we actually contract directly on our own and at that time we talked about uh in fiscal year 2021 we would set up a insurance committee we would have uh representations participate so that we can look at possibly different choices well 2020 came and we had no school we had social differences we've been working from home all of those things so it's time to approve our insurance with this week of 21 22 which is next year what i requested of our broker our insurance broker is that she get us pricing without so um we actually got currently offers insurance to qualify employee positions as possible between 250 000 per year we have health insurance with repositories we have digital insurance to indiana vision insurance to cuban um actually the pricing that came back to us from next year is blue cross blue shield um once it went back and forth between the broker and the company they increased rates by two percent dental insurance humana is up three point zero one percent envision there is no change so the district portion is the health insurance process no it's actually if you go back in here in all your details it's actually there's an out-of-pocket deductible and then it depends on if you're in network or not it's actually pretty most of it's better than you told me depending on i really don't i don't have the insurance um but it's a it's it's a nice plan and then if you're healthy and then it's where you get sick but it's all the exact same for example if you have emergency room when it's a copay after eighty percent but then there's still an out-of-pocket maximum and then you just stay straightforward what employees are there we offer a base plan that the district pays 100 and that the employee chooses to fight out for a different plan i think it's a little bit different the employees will pay the difference and so that just covers the employee themselves yes um this plan is the cost is much less than for example as dave um insurance trust most of their plans are up to about eight thousand percent this year this is about this is health insurance is personal they know their doctor they know how it works most of them it's not that they don't necessarily love what they have but they don't have to learn anything new but they know how to navigate just for the most of us if you think might your your eyes will on the top budget it gets worse with health clinic doesn't take certain insurance you know this year obviously we use that insurance because he creates a policy employees today one employee years ago about some insurance it's been my experience over the years [Music] in their families most of them don't way no way they're gonna pay you know five hundred thousand dollars you know or more and that and that has happened to teachers over the years here and so um i don't have an answer for that there's not a good answer that the cost of insurance is hard enough to pay for just the employees much less after they can get on what arizona is because [Music] you it doesn't make sense unless of course you want to get into things like um an hsa then you need staff to explain that kind of almost limited thank you but certainly the organizations report card of how we handle our finances and how we do business on day-to-day stuff this is actually a copy of all these pages i'm um before i start let me explain one thing for example account payable the auditors pick okay invoice to test on that one page then visit that one transaction there's probably 10 or 11 different steps you have to find starting with a requisition was created it was approved it was implemented somebody approved the po the purchase wasn't made before the po was created the account code is correct that we receive the doc the gift before the page all these different things through the stage of that purchase if there's ten different steps that are looked at with one and one they're all them it's an exception so if we've issued 1500 pos for each one of those transactions you've got all these steps and that's just purchasing that so that's why you hear people like venus and i think the auditors you know several years ago we got asked a lot of questions about paying for something buying something before the appeal it's like asking parents to use the class and the purchase rackets you kind of use the car and then purchase orders you put the gas in the car so you got the information for the gas somewhere so we really people don't do that if they're in phoenix and they see something in a store that tends to be fantastic for the class and we agree that they haven't been a po first and we thank them for making that gift but we how we do our job every day but it's not just because these officers do but actually we don't want to reprocess other people um certainly then we have responsibility of the checks and balances but also this is filed with the auditor general to make sure that you know they're in compliance that it's considered to be important um when we came when i came and it's never just one person it takes a village i have all of the reports going back to fiscal year 2012 13 when the business manager at that time passed away unexpectedly uh for that year there were 12 findings in the usf the next year there were 14 fundings 15 22.
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i was actually here for that i actually moved to the management audit i came in i was on site i asked the ladies in the business office to be here to make this their priority so that we actually look at the auditor so facebook questions [Music] what's getting to be really interesting is there's things that have been occurring for a long time that we've not gotten good enough now we'll get written and venus said what is this i said because as we get cleaner it gets pissed actually so what i want to do is just go over the items from this year and then i have a corrective action plan and this is from the 1920 audit uh governing board management procedures the last couple of years there's been a ton of discussion about conflict of interest training guidance we also have policies regarding that um we did not implement it until this year so in 1920 it was not done even though our policy was adopted in june somehow it did not get added to liquid back to breakfast uh the trade and animal training then for those employees after the annual training that come in late uh venus in the business office will make sure that she can't move up individually or drive and angelina was scheduled but there is a plan on how to catch up with lightweight hybrids caption and revenue uh auxiliary operations deposit status efficiency uh this one's tough because people need well and when you have cash there's a lot of rules um when people are going to go buy something there's a whole process and it's kids money so there's more rules and then accountability is everything i'm also a big believer that if somebody did have approval to go buy something they go shopping and they don't come back with that receipt like the next day or like a day or two that we see tends to get lost that we see go to the laundry etcetera etcetera the more time that goes by that we don't get it so this is cash is still an ongoing problem well we don't give them cash but it gets often cash because it's raised because of what the kids feel like athletic sales athletic cells get flowers car washes so it's considered kids money but a lot of times when it's raised it's going to raise cash and then i'll bring it in to put deposit what happens with cash is one for you one for me one for you one so there's more rules about it and then it's considered kids money so now if somebody is for example the junior class president the teacher leading the process they will tell you oh for heaven's sakes there's so many troops to jump through but the rules are basically created by the legislature to safeguard along with the auditor general the stakeholder the process and the money and if you approach it correctly it's like learning you want to do an activity we're working together with a group we vote we agreed to it then we have these activities to fund things it's kind of like having a little school maybe you're going to sell candy okay i bought 400 candy bars i've only sold 300 of them so where's my other 100 candy bars here's my money for myself and my 300.
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so it's almost like having a little school there's some good teaching and learning there but it can be frustrating when you want to move quickly that is still good teaching and learning so we still have problems getting adequate documentation in a timely manner from our sponsors many of them are volunteers with the district finding the 1920 may have been minor via the closure of school in the last quarter that's normally when a lot of our activities happen so there were minor findings we probably will have virtually nothing between participants out of school so just because we don't have any findings in 2021 doesn't mean that our the problems are vulnerable because there hasn't been much extension this is an area that we still need to we need to improve upon procurement two of three purchases required written quotes random cost is 10 over 10 000 or less than 100.
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the quotes were not obtained these were both special services vendors which the department and dr dooley thought that there had already been written price quotes gotten and that was not the case you're going to be asked to also approve those vendors wednesday night but i've asked the department to go out and consider having price closures for not there may be a available more vendors that would be willing to come here and help us some of our visitors are getting a little older so they may also be getting ready to retire so i'd like them the second item is for six of seven cooperative purchases when we do use the cooperatives we still have to deal with the policy diligence the legislature requires us to go and look at the whole process for the bid and make sure all [Music] based upon these criteria this is one of the different things this is the fit that you should use it's all throughout this year look at all the other work i didn't do that he even asked me are you sure so he gave me a chance to go uh financial reporting and this was something this is one that's good because it's happened but he didn't do it but we haven't done it there is student activities and auxiliary operation bank accounts right those revenues and deposits have to be given to the afl they've not been included she would have given it to me because she gave it to my predecessor but now we're getting written up so that's good it will be included on the 19th or the 2021 africans information technology we are required to do an annual i.t security awareness training and it is not done or documented uh eric will he was going to shoot something out to folks with emails and stuff this year i said to us we'll incorporate it into the welcome back just for next year and again the late hires will incorporate it into other trainings that we all and then there was a transportation finding on the 100-day mileage report but that was included in error we did have to back up on the documentation as it was going back and forth the first portion of the product we did here on site and other than i think about the birth of october then the follow-up after the holidays we did this remote going back and forth so they simply keep the social distancing and school still wasn't in person etc [Music] and the last thing is the um early march 31st we have we surveyed 28 teachers and uh 20 classified employees and three people in our first we had 51 surveys we used a likert scale one to five we've done several surveys this year they've been shortened to the point we're trying to give mr edward some information stuff like that but this is more of a general survey about school kids on surveys if you see them yourself on online a survey that gets to be over some people there with 10 questions people start getting glassy [Music] disagree together maybe the first of the question is supported and inviting my students to learn now the staff are doing that with about probably a third of our staff had children in school and so um they're not just talking about someone else's children like my daughter so we have between the highly agree and uh agree that's 82 percent of our staff thinks that the school's doing a good job zero disagreed highly the second item i feel safe working in the office schools i have a couple teachers here that work in larger cities and i i'm one of those long time ago and i think our teaching very safe here of very high disagreement um my number three staff promotes education of success for all students you know your administrator you promote things but you don't know how it goes sometimes unless you're working at some point [Music] now if you're adding up percentage it's never going to come to a hundred because i rounded unless i got you like 45.99 i didn't mean 45.5 goes up and so and so plus not every question was answered by everybody so it doesn't doesn't balance out uh the fourth thing fourth uh question administrative respect administration we've got students and i'm not about to i don't people some people disagree with this i'm not to say i'm not going to say bob really respect students or leonard uh edmond respect students i said administration so it's down to the two of us and halfway in uh yeah and so yeah no disagrees percent highly agreed i'm sorry yeah i think we're looking i'm talking about one but or uh agreed we'd like to see that i i would like to see that um bullying is a big problem to school but what i want this is higher numbers i'm going to disagree i like to disagree we had four percent of people think four percent of the staff business think that going is a problem 25 percent agreed on the problem i highly agree with my question the one thing about this question that we forgot to believe the one thing about this question that we didn't emphasize is this survey was taken two days after students started back in school so i think we did it up on wednesday on wednesday um staff development day our professional development yeah so 41 i don't think bullying is a problem the thing is about bullying it many different things different people and also a different parish child some children are very sensitive or some some children um they think bullying is physical i the idea of wanting to change i personally think words last longer than physical action but that's where the staff was the seventh item which engine is plentiful right now administration is non-knowledgeable and instructional practices uh 72 percent agreed with one fashion uh seven percent disagree if i could not have gained disagree number eight status six permanently my major decisions um 56 that's the last thing so far um i think sometimes people get so busy they get bogged down administration 64 degree in the infection um and that's 59 is an error i think it was nine percent interesting it's number 10 staff have access to materials and privileges it's ironic the industry's not talking about the money we spent in 96 i'm sorry part of that might be i don't notice for a fact folks but part of that might be uh we don't put things in classrooms unless people tell us they're out unless people request it so someone may not receive something about them [Music] board members understand the daily operations school by policy no uh the board's job is to um approve or disapprove uh hiring and fines and employees and hire the superintendent and employ in arizona boards who do all the personnel uh uh voting uh hiring and termination or rift or the basement debate but um the world's job is based on the policy in terms of administering administration provides information to staff regarding operations uh 70 percent and we're highly degree we get busy and we have a lot of expectations for the statute all state and usfr and sometimes we will explain that um sometimes we're going to kind of explain that sometimes staff in my opinion doesn't make one of those kind of challenges on that one administration communicates uh well with staff we got heard of this only about is a big believer in being extremely visible on campus this last five quarters have been extremely unique but before that happened i was trying to be out about at least four minutes four months a week and i'm amazed in 10 minutes or 15 minutes how many small problems are big questions that get answered from kids from staff from parents because if you're visible you see things they can talk to you and it doesn't mean you have to have a formal sit down in your office and it's less threatening number four [Music] this is one we thought it turned out exactly like uh the one above and mix up one percent um both of those we think we thought we'd done a good job early on we had some community or some town hall meetings initially there was quite a few people involved in those that marvin did any form of communication with fewer people um involved now one or two things happened we've heard them silly or they didn't have questions they had to be a big questions answered number 15 uh that's another question the word works well the team the administration uh no one highly agreed uh 37 agreed uh i'm going to disagree that would be 28 and the last question is in administration value staff ideas and input uh we didn't do as well there i was i'd like to see 54 percent in the agreed category they're only 20 to disagree with categories so it's almost like the questions i received i used i someone came to the u.s department of education some of them came from other superintendents some came from professional associations and i like that essentially asked me if i showed you a pie graph he said i'm sure if you see that you can throw it around is it possible any questions and i had them out where they signed in and signed out and then before they left they just dropped it in a box so and there's our names on them so they just were just right random and dropping the box anonymous one of the things i actually want to talk to you about don't let people take it out of your meeting right there because it's not [Music] right so one of the things that's hard to get this is what paul i want to take uh it's hard to get the quality it's not bad and i would if i did that i'd probably have a few more questions here i have my thoughts on maybe the five most crucial questions there um i'm not saying that i'm not saying you wouldn't but uh [Music] like to know what we can do better there i think i think that's like one of my bmpr but they don't see any of the one-on-one interaction meetings in my office parent and a student i know that there are narrative answers like that on part of the quantifying word they can provide information that can be beneficial yeah probably 10 to 15 minutes some did it pretty quick but yeah there were some that there were a few that filled it out in you know five minutes but there were some there were a couple that were there that's a couple of those questions to see if there you know i have to take a look um no i a that statisticians are opposed to that once we get semester maybe once a year because they think there's this is more the same thing or it's intense important evidence i'm about to put this together i think the questions are decent they're not fantastic i'm not going to give them a phd in these questions and uh i don't know what to do at the beginning of the year do the same like the freedom of those tests that's an idea i don't think for example the question that we have to talk about is if you say okay we're going to do this twice in the 21-25 school year uh come august 9th or even labor day december august or september but also you don't have to do a teacher they haven't been there long enough sort of survey going out just kind of touching days and seeing how the semester is going and seeing if there are anything that the staff would recommend looking at for the next semester rather than waiting until [Music] what your thoughts feedback on this to me and it helps with the communication with the five-minute staff that you can focus on results from here but also just create some more open atmospheres um the other part was like there's three or four questions that i thought i thought i was pleased that it's kind of like this sometimes it doesn't happen it certainly shows we are i thought i think in my role you think of schools you've been to like i know two teachers here that have been in a lot of city schools and they see almost anything i saw i still do this the first school i've worked at at i don't think i've met a kid here [Music] um is [Music] what kind of plan are we putting together and at the risk of saying like they're making last year i was on a zoo meeting every week it's not as effective education is about relationships and it's hard to have relationships and so that's that um i talked to a lot of parents last spring from their filming camps getting lunches and stuff like that and several parents tell me a kid that liked a new teacher and i had a number of parents telling me that [Music] um those three like he mentioned the two communication questions i think those are goods because the teachers get discouraged um because they try to get parents [Music] um if you're making a positive call for a parent that parents know you're not just looking at the mistakes of child makes these kids make mistakes and we don't love our kids and we don't want just to hear about that so that's something that's going to get harder one technical change i want to suggest um question number six is the only one they're higher i think that question needs to be specified significantly more are we talking about students to students what are we taught obviously so that's that question is a lot more than i would say online or facebook was not an issue uh but i think one of the things we could work with especially elementary kids that's not the right thing to do but we talked about building a sense of community among kids we've done a number of ways unfortunately kids tend to get turned off with schooling but not learning thank goodness they're curious when they're kind they don't walk till they leave but we sometimes make school competitive and i know i know she's a better auditor than i am i took accounting i loved it so much i didn't take any more but i don't need to have a graph in the classroom to show so and we do that to kids sometimes not meant to be painful but it happens it gets kids getting mad at us if we do that kind of thing kids will accept that they may stop saying inappropriate things on facebook i don't know it's like facebook is still safe being on the left side of the scale [Music] because i think it's almost like we're worried about our 80 kids that we've lost between march 1st 2020 and today um and again it's not a solution but everybody's in the same boat it's something with our culture not just for um well i also think that communication takes two and sometimes you can communicate with the other party doesn't want to relate and i think and yet you will get um i hope that um but even if it's just a little bit better than that and then it's still not great it's really important business would you recommend this workplace with your friends um a friend's family well my criteria is a parent i'm a grandparent or black or a kid in this class as a principal i've been from a kidney class think i think those questions um we have not changed the agenda [Music] i'm thank you yes partly but it's better always bigger [Music] i think we made mistakes is [Music] different that's about this is vague because i know from all the others i understand that it sounds like um uh oh foreign all right i said that we adjourned that at 7 19.
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to order um so my name is john mursky and i'm participating from seattle washington and as chair of the energy commission i'm calling this meeting to order uh it is uh may 11 2021 and um this is i'd like to welcome everyone to uh a joint meeting between the energy commission and the planning commission um this virtual meeting is to affect social distancing and to mitigate the spread of the covet 19 virus we will conduct this meeting similar to in-person meetings commissioners please remain on camera just as you would be visible during in-person meetings also mute your microphone when not speaking a public comment will be via telephone only and i'll give those numbers now but also repeat it at the appropriate time for the energy commission meeting to speak during any of the public comment opportunities for the energy commission please call one of the following toll-free numbers 888-788-0099 or three 877-853-5 two four seven and enter the meeting id number nine one three five seven eight three four five zero two and these numbers will remain the same for the entire enter year for the energy commission and also that information along with two local dial-in numbers is available on the published agenda in the public notices section of the city's website and on the broadcast of this meeting on ctn channel 16 and which is also available online at www.a2gov.org backslash watch ctn so missy um would you start us off with the reading of the land acknowledgement absolutely chamber right i acknowledge that the land the city of ann arbor occupies is the ancestral traditional and contemporary lands of the anishinabe and wyandotte peoples i further acknowledge that our city stands like almost all property in the united states on lands obtained generally in unconscionable ways from indigenous peoples the taking of this land was formalized by the treaty of detroit in 1807.
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and then carmel rainey and dr irison both had about five or six years and so we have nice plaques for each of them the principles will distribute them to those uh recipients and we give thanks for their their many years of dedicated service thank you yeah that's what i'm saying these these teachers taught my kids who've been out of school for a long time but and a lot of respect for them we'll move back up to our bond refinance presentation by mark reader is he ready to go are we ready mary okay we'll just sit tight for a minute anybody know any current news or jokes i'm just kidding i will add that uh judy peterson taught one of our principals yeah coach london coached one of our principals yeah and it wasn't ryan or courtney or rebecca it was the old one this old man on the staff no that's awesome that's right i stand corrected two of our principles one parent of a principal we've got generations going here we're still in holding for uh our stifle representative in the future haven't yet i guess we could move to that point uh dr wright do we have time to do the br star award or go into the consent agenda are we good if you would like brenda's suggestion is a good one you could delay the presentation to 3.2 of the business item that's a good idea forward we'll just do that if that's okay with the board we'll we'll delay this until we get to the business section of the agenda 3.2 and then they'll correlate together well then so let's do our br star awards right now dr wright okay for the br star recognition for the month of may we had two denise london at the high school and assistant in the counseling in other areas in athletics and also mary causey a teacher at blue ridge elementary school these ladies are our br stars for the month of may and as you know now at the end of the year we always give a br superstar award and this year it goes to the entire technology department for our br star of the year so we have a plaque for that department and we'll present that to that team thank you all right good deal thank you board is there any item in the consent agenda that you'd like to take out and vote on individually that opportunity to say that now uh also item 2.14 which was the uh item to approve out of state travel for the high school basketball team that tournament's been cancelled so that item will be taken out of the agenda 2.14 just for those that are watching the consent agenda is a accumulation of the minutes from the last meeting that have to be approved items about hiring and those that are retiring just business things that don't need a whole lot of discussion unless there's a member of the word would like to make take special note or something like that if not do i have a motion to accept the items and the consent agenda items 2.1 through 2.16 is it with the exception 2.15 2.17 is the end and we're going to remove 2.14 so we have a motion to accept that emotion from chuck have a second from diane all in favor that would be a unanimous vote okay are we ready we will just jump right into this bond refinance presentation by mark reader if that's all right hello mark good evening can you hear me we sure can great would you like me to proceed i'm sorry i didn't hear that oh yes i'm sorry i thought you said who am i seeing okay yes if you would just go ahead with your presentation we're ready for that thank you okay thank you uh mr president members of the board uh good evening uh my name is mark reader i work for steeple nicholas and i've had the privilege of working with your district uh i don't know for the last 10 or 15 years on your bond elections on your overrides and on your bond sales it's been my pleasure um as you know as interest rates uh change we uh remain vigilant and always looking at your outstanding debt to see if there's a way to refinance and save the district money so as you know uh as a result of coved uh mortgage interest rates and uh treasury interest rates and municipal bond uh interest rates in the world we all live in have dropped to uh all-time historical lows and so we uh we've been working hard with uh with brenda and mike we identified a transaction that we did back in 2015 and i think uh many of you were on that board i think some of you are on that board and we did a uh refinancing at 2.5 percent and so we've been keeping our eye on it it's relatively short in other words the maturities only go out from 22 to 25 so it's relatively short and we've had a uh recent rally or a reduction of interest rates we got a very solid uh a rating for your district and we're very pleased to report to the board that at the moment our interest rates are kind of as follows uh 0.25 for the 22 maturity these are like certificates of deposits so we have to pay a little more interest for each maturity to compensate for risk and inflation so we're starting out at 0.25 0.3 0.43 0.57 uh and so when we add in all of our costs we're about 1.06 percent all in to replace two point five percent okay so we're very pleased that we're in the low one percent range for you and the long and the short of that is that we think we're going to save you about 300 000 dollars in uh cash flow and net present value savings and we're going to be able to take the savings and we're going to work hard to use that savings to reduce our secondary tax rate a little bit uh the district doesn't have a lot of outstanding bonds that are eligible we wish you had more but you currently this is the only one that we is currently eligible so it's a very efficient refinancing and we're going to save the district somewhere around 300 000 so i wanted to give you that brief overview of the market and the economics of the district's current bonds versus where we hope to come out um we're going to be in the market early in the morning and this was based on some preliminary discussions we and you have a resolution in front of you to consider uh your bond attorney paul gales is on the phone but essentially the resolution with your approval tonight we'll delegate the authority to uh dr ford and to brenda to work closely with us to go ahead and lock into these low interest rates so very brief conversation uh presentation i hope that was helpful and we're here to answer any questions that the board might have thank you very much i just have one question will that shorten the term also does that shorten the term of the loan or does the long term stay the same i'm having a hard time i hear a lot of echo i apologize so does this shorten the term of the loan oh okay um thank you uh it shortens the average life of it we are not extending the 25 maturity that we currently have but we're just replacing it 22 to 25 with a new 22 to 25 and we're saving you the difference between the two and a half and the one percent money all right thank you that's that was what my question was any other questions thank you all right well thank you mark we appreciate your information and your input we think we're grateful that you're looking out for us in that regard thank you very much thank you thank you okay let's let's move into the business section of this agenda which is items 3.1 3.2 oh yeah we have to vote separately on well it's just removed we don't actually have to it was just removed no we don't have to vote on 2.14 that was the out of state travel permission for the basketball tournament that's been canceled could we yeah i saw we have people come in that uh walked in dr wright you want to acknowledge these folks since we've already voted on this if you don't mind let's go do that let's since folks are here let's do that right now and then we'll head into the business section so there's no confusion okay we'll have let's do the uh in order then let's go to uh the retirees let's have the principals please come up mary they have their their plaques let's start at the high school level first lauren if you could introduce your retirees dr let me just inject here we for those that might be a bit confused we've already voted on this already this is just kind of further recognition so we can give individual recognition at this time but there won't be any vote on these thank you jennifer all right first we have mr peterson can you come forward thank you [Applause] so much mrs peterson is retiring after 50 years here at bridge and a year or two so she's done an amazing job and has made a huge impact on the community and children grandchildren great grandchildren no we'll stop there she's done amazing job and we're going to miss her greatly and thank you for all that you've done for blue ridge thank you she was my teacher and she was awesome judy i need to say this my oldest daughter told me that because she took your english classes she didn't have to worry about writing reports when she got to college they just went right through it yeah they hated that but they loved it when they got into college thank you very much [Applause] we have bonnie sorenson come on now bonnie so bonnie is our cte director she has been with the district for 21 years and acting as ct director and before that she was in the classroom helping with everything at the junior high with cte and preparing the kids to go up to the high school and continue on their cte courses so she's a huge part of why the cte program is what it is at the high school so thank you for your 21 years at blue ridge [Applause] our other two we have coach london he's not here he's actually with his track kids at practice getting ready for the state track meet so as we mentioned earlier coach london's been at blue ridge for 33 years in a teaching coaching capacity before that he was a student here as well so his years added up at blue ridge and our last retiree is jim rock he has been at blue ridge 16 years he is with our golf team heading back from a state golf tournament so you can tell the dedication devotion of all of our retirees we're definitely going to miss them and huge shoes to fill on each and every one thank you [Applause] if i could have miss mary lee cox come on up miss cox has been uh with the district for 23 years and all 23 at the junior high correct teaching english english and social studies and she has been so instrumental in pushing some students who are just a little more hesitant to get involved in their learning and we can call it nudging or nagging but it works and we are going to miss her next year she's just been so phenomenal with their kids especially the ones who struggle to stay motivated so enjoy your retirement but we are going to miss you greatly [Applause] there ought to be a special word for somebody who can teach in the junior high that many years those kids don't know if they're coming or going most days right they're trying to figure out who they are right miss cox helps to remind them if they're coming or going we also have miss rainey who is going to be retiring this year she was only at the junior high for one year but the kids have loved her all of her experiments and you walk into her room and there might be glitter or glue or balloons you never know what you're going to see in her classroom but the kids love it and so we're going to miss her next year too thanks okay okay we want to recognize our our be our superstar award winners for this year which is team technology come on up nate and your team [Applause] come on up folks and uh if we get you kind of grouped in here can you get a good picture of mary throughout the uh thank you very much team you did an outstanding job throughout the pandemic and through all of the covert crisis and all the hours i mean to say that they burn the midnight candle that's not uh it's the truth that's not a metaphor they have they've been here till one and two at night frequently getting computers repaired distributed and working to support our teachers and our students they did an outstanding job we would not have been able to pull off what we did in the absence of this these folks and their team and their hard work and the preparation we have the best technology team on the mountain and it competes with schools that are much larger so we're very proud of them thank you nate and your team congratulations you would think the technology team could organize themselves from the tallest to the shortest right there instantly thank you thank you we're in debt to you the new employees we do have that you had proved earlier megan can you stand up please we welcome back miss megan mrs megan penrod and she will be our director of student support supporting both the junior high and the high school welcome home megan appreciate all right thank you okay now we'll move into the three section the business section of the agenda item number um 3.1 the recommendation to approve the final budget revision for the 2020 and 21 school year that is what we just had our open public hearing on any questions or comments about that budget you good jennifer all right can we have a motion to accept that budget emotion from jennifer a second from margaret all in favor that is unanimous item of 3.2 this is the item about uh uh reef about the bond issue refinancing the bond issue that we just discussed earlier dr wright you want to take over for a second yes that we need the board's approval to move forward with the refinance of the eight million dollars in excess of eight million to the lower interest rate as described by mr reader brenda has done her homework on this we're well prepared our recommendation is that we we move forward with the refinance and we'll save our taxpayers in excess of three hundred thousand dollars by doing so thank you any comment or anything so we have the motion we have a second already all in favor okay that also passed unanimously item 3.3 recommendation to review and approve the junior high and high school course content books we'll open that for discussion right now anyone want to discuss those books have you read them all cover to cover yeah that's why i'm asking because i knew just a little background here everybody here is an educator but me so i'm sure there's a greater interest in the detail there i would just like to say after reading it reading both of them i'm very impressed with the the quality and the organization of them it's improved dramatically in the last few years and so i'm just very impressed and glad to see it any other questions comments if not we have a motion to accept item 3.3 the motion from check we have a second from diana all in favor okay that is also unanimous item 3.4 recommendation to approve the intergovernment of the iga uh the joint technical education courts for jted or the navit pro and the nava program for the 2020 and 21 years i mean 20 21 and 22 year this is something we have to do on a yearly and annual basis is there any questions or comments about that dr wright do you want to fill in anybody or no so you got it right we just need uh the board's approval to move forward with the iga between both our cted and navit programs which are very valuable to the district and we recommend and we're requesting your approval i don't think there are any comments questions all in favor i mean excuse me we have a motion motion from jennifer a second diane all in favor thank you item 3.5 recommendation to review and renew the food service management contract service dr wright you want to explain that for us or or brenda do you want to do that this is just an annual renewal of the southwest food service food food service management contract really the only changes are the changes to the administrative fee and the management fee for southwest food service there was an increase of approximately 150 a month for administrative fee and approximately a hundred dollars per month for their management fee and that was primarily due to their workers comp and a little bit of salary increase to their management staff so other than that there wasn't any increases to any other fees thank you questions about that item on the end of 3.5 we have a motion then to accept that and have a motion from chuck a second from margaret all in favor that also is unanimous uh dr wright will turn the balance of the meeting to you for an update on all the good things that have been happening thank you we're working through three and a half days of fun-filled events and interesting student behavior sometimes but it's all good our principles are busy we had a lobby in the lobby in the lobby with some chickens at the high school when i walked in llama has been removed safely yeah i drove by the highway and i saw a llama running through the parking lot and people scrambling all over the place i thought somebody show and tell got loose they they we had a little bit of confusion with our mascot we are not the llamas we're still the yellow jackets but the on the 17th monday at 7 p.m the back of laureate for the high school will be held at that time this the senior video will be displayed the the students organize and lead that ceremony it's it's been well attended the last couple of years and we're hoping to get a good attendance that will be at the auditorium at 7 pm this monday evening on the 19th from 4 o'clock to 7 pm there'll be our scholarship recognition event for students that are receiving a whole list of scholarships and students receiving them will come up on the stand at the auditorium like we did for graduation in their covet environment they'll be recognized there's a chance for them to go off to the side and have photos with their parents as well so very much like we did graduation that will be the scholarship recognition night a large majority of the presenters that give those scholarships are not comfortable with meeting in person yet so the administrators will represent those folks that are not going to come but all the recipients will be recognized and then on the 21st of course is our graduation it will be held in a traditional ceremony outdoors and will have it set up safely with physical distancing incorporated masks are optional and the lock-in night will proceed as usual we've had a number of people really step up the ptso has really led this event and helped and megan and others are involved with this our principals were really appreciative of that and it is a very it's a great event for our kids at that time a new car will be given away to one of the recipients whoever earns that and that is donated from hatch auto we appreciate the hatch motor group for providing that automobile for our students and that concludes my report unless there are any questions from the board thank you no questions okay the only announcement we have is that our next meeting will be june 8th at 5 pm in this location so we have a motion to adjourn i have a motion from chuck i have a second from
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to review the budget and receive any comment or any questions uh president will be present presented by dr wright or you gonna do it brenda okay first item on this agenda is to adopt the agenda as we have it in front of us for this uh public hearing i have a motion to adopt the agenda of a mushroom chuck have a second have a segment from diane all in favor okay uh we'll turn the time over to you then okay thank you so much okay we're going to i'm going to be presenting the final budget revision for 2021 to you i have a presentation for you up on the screen as you know there we go okay as you know we're required to have a final budget vision revision for every budget year before may 15 20 of every fiscal year this is to basically recognize the final carryover and other adjustments for the fiscal year we're not required to have a publication for the budget but we are required to have a 24-hour notice we did however publish the public hearing notice 10 days prior to on our website here are some of the numbers up on the screen as part of group a i compared 20 to 21 you'll notice as part of group a we had a decline in student enrollment of 154 students when i presented the budget revision number one to you back in december we had approximately 145 declining and declining enrollment but now we have 154 students in group a you'll see preschool disabled k-8 9-12 by the different categories currently as of 100th day numbers we're down to 1 656 students and then under group b which includes k3 reading k3 ell and sped we have a decline of 175.164 students you go through all of the calculations there this screen looks kind of busy but i just wanted to cover this page a little bit you'll see that as part of the revision to revision 2 you'll notice that the revenue control limit because of all those declines in group a and group b the we have to reduce the revenue control limit by an additional 171 778 dollars and we also are recognizing an additional reduction in district additional assistance statewide the state is is having us reduce an additional 7 759 dollars and that is recognized in 2b and then also under the 3a the maintenance override emino override we have a difference of five thousand eight hundred and fifty seven dollars we're actually increasing that amount and then in sections five a and five b for tuition revenue under five a for individual and other private resources we had budgeted sixty five hundred dollars but we're actually increasing back back up to twelve thousand six hundred and three dollars and that's based upon actual revenues taken in for the fiscal year from july first through april 30th so we actually are taking in more revenues than we had anticipated and then online b that's actually supposed to be b other arizona districts those are districts coming from concho vernon and mcnairy elementary school districts we had anticipated or we had budgeted two hundred and eighty three thousand one hundred and ninety eight dollars down from three hundred thousand seven hundred and fifteen dollars so a reduction of seventeen thousand dollars in that area and that's the mmo column and then on the unrestricted side we are seeing a reduction of capital of seven thousand or seven thousand fifty five dollars and that's because of the reduction statewide in capital the state is having us do and then for the tuition in we're actually racing seeing a reduction of twenty four thousand one hundred and two dollars because we're actually seeing a reduction in tuition and students that are coming in and then on the next page for lines our carryover is actually larger than what we anticipated coming in from 2021 to 20 actually 1920 to 2021.
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good evening we're going to go ahead and get started and we'll call this meeting to order dr foley roll call president ruiz members of the board please let the record show that all members are present thank you we're going to go ahead and have a moment of silence followed by the pledge of allegiance like indivisible with liberty and justice for all all right i moved that we that we approved the agenda as it's presented second questions or comments all in favor aye aye motion carries five zero we are now going to go into the public hearing portion so at this time the meeting will recess for the purpose of holding a public hearing on the pro on the revised expenditure budget for the 2021-2022 sorry the revised budget for 2020 2021 school year in accordance with ars 15-905.01 members of the audience are invited to make comments and ask questions during the public hearing i just want to make a note on the public agenda that was posted we did make a correction it was initially posted that it was for the fiscal year 2021-2022 expenditure budget but the correction is that this is actually our revised budget for the 2020 2021 expenditure budget mr moore thank you thank you madam president members of the board um this is our annual revision um can you go next slide please so prior to may 15 of the budget year districts must make all revisions that would result in a decrease or increase in their budget limits some factors that affected our 2021 budget revision as we've talked about all year our code relief grant funding has played a major factor in terms of our budget balance and how we've been able to offset some of the expenses the district has incurred this year in this revision you'll see esther 1 and the esg amounts of 3.2 million sr2 ester 3 are not in this revision so that you'll be shown in the proposed budget that we'll bring to you on june 9th on bullet point 3 there we've experienced a 160 adm loss in fiscal year 2020 2021 that is reflected in this budget revision that's at approximately 1.3 of our enrollment and higley has been very fortunate in that this is um a low percentage compared to some of our neighboring districts in the central kind of maricopa excluding queen creek but central maricopa kyrene tempe we have been very fortunate in this enrollment loss that has not affected us greatly um this is again our 100th day numbers so this is not total school year so whatever enrollment we do take on outside of this is not reflected in this revision as we mentioned in the budget conversations earlier this year we've taken a reduction in this online learning adjustment from ade this adjustment has been revised down to 1.2 million and which i'll cover in a later slide but that's on the 140th day so we have a couple different days in which we're capturing data here but at 140th day that that estimate is probably like 30 of our district from day one to day 140 was in some sort of online learning uh platform and that is uh reduced at the 95 or were funded at 95 percent of those days so that's where that reduction comes from so you'll see that incorporated into this budget revision we've also mentioned a reduction in mno to capital transfer so we adopted a six million dollar transfer and we've have since looked at that and realized that we will only need to transfer 4.4 million which again is a benefit to our mno budget next slide please so again i mentioned our adopted adm was 12 531.
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miss cooper thank you i don't know if dr sal is here yet [Music] 32 people on 73 invited okay uh i would like to say on behalf of the board good afternoon to everyone and at this particular time i would turn the uh workshop over to mr watson or dr sale right kevin thank you dr sal um thank you rick so good evening everyone um and welcome to our workshop this evening on our community portrait of a graduate i'm really excited to be with you this evening here this evening with you and as part of our welcoming uh this evening you heard me welcoming folks as they were coming into the room which is quite frankly reminiscent of all of our meetings this past year um as we've had oh my goodness it feels like at least 20 30 meetings throughout this this last year um all virtual um in the beginning certainly they were in person and you'll notice in our timeline momentarily that later on we moved to majority of our meetings virtually and had an amazing turnout i can't thank um our community enough our parents students um staff for their participation um i think everyone's going to be really proud of the product that that we're going to be sharing with you this evening before we get started um and i'm not sure if she's in this space i i remember back a couple of um in the beginning of this process and for some of the new board members um they would not have been on the on the board at this time but during the 2018 we were encouraged to apply uh for this grant for the portrait of the graduate grant i was actually a professional development session when speaking to some of the grantees i was on a joint call with dr martins uh was very confident quite frankly that we were going to receive this grant um given our planning around our strategic plan uh we had talked about our commitment to this portion of the graduate work um i think med quite frankly after the conversation was also very confident uh that we would receive the grant um and and we did um the team put together an amazing proposal um it was well received and of course you know we had our major players as part of the writers and so dr casamaro melissa meg and mead um and we did a great job presenting it um and and to eventually receive the the award um what what what proceed with but then followed uh was really an opportunity to start engaging our community um and initially those meetings were in person uh we were at the black box we filled up the room with with people from higher education uh parents students uh teachers um commerce business business people um it was it was quite frankly it was it was a great display of the investment in our school system um and and and then things slow down right and so and so in january 2020 um i remember it was like yesterday i believe we had a board meeting on that january um i was at a board meeting in that january and we had a meeting thursday morning in boston um and so i had an opportunity to work firsthand with ray and elise and meg and ann around this project and beginning to get an idea of what this was potentially could look like for danbury public schools um there were a lot of exemplar districts in the room they were showing us exemplars of what the pog looked like um and and frankly i think our path was was well spelled out for us just in terms of community engagement stakeholder engagement um and and i think you're going to see that we did an amazing job engaging our community um before we get started i i want to thank the because some of these things just don't happen without support um patrice nelson i don't know if she's here but she was um she was assigned to us or recommended to us um as a point person um to to to help co-lead this project um so patrice joined us from the um connecticut center of school change um and and served as an amazing facilitator throughout this work um we hired two teachers to help also co-lead this work and elise i don't think elise is with us tonight um but the least english teacher at the high school ray english teacher at the high school grade is on with us now you'll hear more from him later they also did an amazing job and then meg you know as as as the administrator quite frankly helping to you know shepherd this work along the way um i can't thank all of them i can't thank all of them enough for getting us to this point um last but not least amy spelino i amy i i want to thank you um you know as as a board member uh participating in this process you you didn't have to participate in the way you did you were 100 invested we appreciate it um i know you were awarded by some good dinners at home when we were able to get them to you um but but we we genuinely i mean sincerely appreciate your support and participation throughout this process i don't think anyone could have envisioned from the beginning that you would have been from us from the beginning to end of this process and it means a lot to all so we just want to thank you um i also just want to thank quickly um you're going to notice some great videos in this presentation um i i want to thank the parents who who said it was okay for their children to be part of this presentation this evening because quite frankly they're going to steal the show and so i think it's important that we we we thank them um and then you're going to also see community members having given up their time i acknowledge many earlier in the process but community members who not only volunteered their time as part of this process but then they also went the extra mile and said okay i'll also persist participate in your video kevin and they did that too um and so um the presentation i think is a is a sound one um but but but but the commitment is even more important i think that's going to show throughout this process last but not least i want to thank angelo janet and lewinelli i don't know if lewinelli has joined us yet we we asked them on top of everything else that was going on in the district uh we found an opportunity an opportunity was presented to us from the bar foundation to join a grant called design at the margins which focused on equity for school districts and when districts are um developing their ports of the graduate being mindful of your commitment to equity in your district when developing curriculum when when when when designing professional development um and angelo lou and ellie janet they will be speaking about this a little bit later on but i want to thank them as well because it's not as if these folks receive extra checks to participate in these professional development sessions to help and further inform our work so ray i think i am ready to get started with the slideshow and i think i think we can get started [Music] here so the the slideshow was broken up into a couple of buckets mission and vision and really equity statement and values just to remember the board is part of our journey um equity statement and policy that we had approved a couple of years ago december 2018 mission envisioned as part of the strategic planning work that had uh started this process um and and i think this evening part of our job is to connect the dots for you um and so the the next step is the pog coalition and journey and so we'll be walking through walking you through our stakeholder engagement sessions um and we want to walk you through that and and and then we will start off with our preamble and one of our teachers uh after getting feedback from all of us on uh what we felt what was important for the portrait for our pog um we had a couple of teachers and one of our teachers who took the lead on the preamble so we want to share that with you and then that's going to lead the way into the portion of the graduate characteristics and i think after the presentation the board the community will have a greater appreciation what those characteristics mean um and and and and how that could later inform our work in the district whether it's professional development whether it's recruitment whether it's curriculum designed whether it's experiences for our children so a vision admission and this is a process some of the board members were on the board at the time we had a revised vision statement and mission statement in which we had received various feedback from our community helped inform fanbury public schools aspires to advance all learners to their highest potential and our mission of danbury is in partnership with families in the community provide transformation learning experiences designed to provide thoughtful and prepared graduates and so the equity statement and i don't want to read it i would give her give everyone a minute just to take an opportunity to look at this this is an excerpt from our policy later on we will make this available on our website and for anyone who would like to see the full policy they'll be able to click here on the powerpoint and so not very different from our meetings um over these last over these last several months quite frankly uh we've asked um angelo webax uh lulanelli and vivax janet uh to step in to our pog meetings and give us updates from the training sessions they had been in with design at the margins and so like those meetings i would last like to ask linely angelo janet to share a couple of words about what they learned in design at the margins and how that should inform our work given this umbrella of equity and diversity thank you kevin um i can give an an overall perspective on um you know what we did with um design achievement at the margins um so you know myself lewinelli and janet as well as two students that i chose from one of my classes this year they joined us as well in the pd overall was great work we had a chance to work with other educators from other districts on the east coast and not only were we working with educators and teachers but we were also working with students as well so we got to hear you know stories and experiences from you know other adults as well as teens because i actually had opportunity to go into a breakout room with a young lady that was in seventh grade so we got to hear their stories and their experiences and what we did was there's for before each session that we had and this was um a span of i think we went from february through um through april and uh before every session we had pre-work that we had to do and a lot of the pre-work focused on what we were going to do for that session and um some of the things that we focused on was the first thing we focused on was starting with ourselves and we got into how historical context matters and we we talked about how history repeats itself we talked about radical inclusion as a foundation for equity so a lot of our work revolved around equity and it revolved around a marginalized student and one thing that they taught we talked about was being aware of our own lens and our within that lens we have our own biases so um you know biases come with with our lens and then we got into some mantras for equity and one thing that they really harped on was that we're all designers and um as designers we have an impact on people especially the people who are the most excluded especially the people are the most marginalized and um some other mantras was being an includer um being part of the process so we had to you know choose one that we thought we were and you know we we shared out and talked about that and then one of the last modules that we did was talking about creating empathy and um we talked about mainly the role of privilege and oppression and then we also talked about anti-blackness within curriculums and within schools and again the focus on all of our work was equity and then also the the marginalized student and what we did at the at the end in our last meeting uh we did we reflected and some of the reflection questions um that we talked about was you know what would have to be true um you know for education to be led by the marginalized um what do graduates need to know and be able to do to create and lead the education ecosystem and um how might teachers and administration give up power so that the margins are never static or permanent and you know they talked about a lot of the work that we did you know was to talk about and focus on the purpose of education that includes participation in the economy democracy you know uplift and freedom internally and externally so the last thing that we we left off with was you know what do we need to add what do we need to subtract and one of the things lasting things i want to leave us with is my two students some of their concerns that we talked about was one was the curriculum um they said courses don't reflect or help them learn about their own cultures so that was a big thing that they talked about and they also talked about how they felt leaving dhs and their juniors by the time they leave dhs they thought that our courses focus on academics and preparing them for higher education in college but they felt like um you know what about life outside of college and real life experience so they wanted they talked about wanting more courses that deal with real life experiences and um i'll pass it over to to janet and she wants to ask me you did an excellent job angelo thank you so much the only thing i do want to add is um as a teacher you know in a classroom we're so much geared to teaching and making sure that our students have an opportunity to the curriculum and learn at their own style and at their own pace and when angelo's students mentioned that you know they don't have anything based towards their culture that kind of took me back a little bit and and you know angela and i and lewinelli discussed this even further and we took a step back and we're like we're right you know we have nothing that is connected for them to learn about their culture um they said that they felt that we didn't value where they came from or who they are as a individual student and everything was mainly based on academics they felt that equity wasn't involved in our curriculum they felt that they were not included as other cultures were included in our curriculum and in our classroom so that was that was you know valuable experience for me as a teacher to be there and to kind of listen from the students perspectives of how they felt our curriculum and our preparedness for them to go out of the real world was and um i wanted to you know just share i think it was a really really valuable experience too um as we explore our journey recognizing what we have done who we who we have become and to help us think different about what we could do better and on the future to support our students and to help them hopefully become successful as they further you know their education or uh learn you know how to uh explore the world after they graduate from from high school um i like angelo mentioned we did talk a lot about radical inclusion being intentional about bringing diverse um people uh together across race roles gender uh socio-economic status to build relationships and to lay gra uh the ground work for our community we um also talk about identifying barriers and work together to eliminate them as we welcome people and their stories and value them and their experiences and and we create a space for everyone to bring their full self and be equally valued we also talk about being mindful um raising our voices and allow those marginalized students um share their experiences like we did as we met together and hear them and and share our own experiences which for them i think it was also very valuable because i think at the end we all realize we all have our own stories and our own experiences that make us who we are and help us grow and develop um hopefully our fullest potential um when we talk about strength relationship and and across differences and and connect to others so it was a really really um valuable motivational um having the opportunity to meet other teachers to talk to get to know us even you know deeper and uh motivated us to work with uh the the rest of the team that work in the portrait of graduate so that we can um create uh this project and and hopefully use it as a guide to improve our school system our curricula think about what other resources our students need to be equally served and supported to be successful yeah and angelo lou and ellie thank you um ray can you go to the next slide for us so i i also wanted the board in the community to take an opportunity to uh read these next two slides the third bullet to the right of this document in many ways at least for me anyway encompasses exactly what angelo janet and louinelli were talking about already right and so we we're sharing the values and commitments just to remind the board in the community of some of the commitments we've made previously these were kind of the introductory documents if you will to our previously approved strategic planning direction and i i just want to use this as an opportunity to just say if if we didn't hear anything else i think we we heard that danbury students need and deserve a personalized uh relevant uh challenging um and supportive educational experiences uh and and i think and just just thinking back to the strategic plan that we presented it feels like 30 years ago but almost two years ago now um you know we we need to leverage our resources design our curriculum and train our staff um and to accomplish those goals right and and and over these last few months cara on her team melissa trish have been in front of the board talking about our work and designed around the pathways but what you have not heard is that cara is also you know working with her team to you know to revisit what experiences look like for kids um k5 throughout the entire system um to help achieve these goals and so it's it certainly ends you know in 912 with our high school this is an effort to look at the system from the funding from from the beginning when our kids you know first enter our classrooms and and begin to engage um books and classroom libraries in our schools and karen her team or reevaluating reassessing all of those processes to make sure that these experiences are relevant for kids that kids can see themselves in the in the curriculum that they feel like you know the experiences are personalized for them all these things are being reevaluated and reassessed as we're moving forward in this work um so it's not i just want to emphasize to the board to the community um this is not just the 9 12 commitment and exercise this is a k-12 commitment and exercise for a portrait we're ready right so i know i started out kind of thinking a lot of people for their participation but in the next two slides you will see that we've had a lot of people from higher education from people in the community people in commerce it's really been an amazing show of support i just want to thank everyone again and here's some evidence or artifacts from participation in those virtual meetings in the portion of the graduate and this is really just an opportunity to remind the board in the community of the process and and and we started uh you know some time ago um approving um starting this process when reevaluating and revising our vision statement for the district along with the mission statement we got support very support and feedback from our students from our staff from our families which helped to inform their revised statements vision and mission statement as as part of this journey the strategic planning process and direction was developed um and i and i think that now is going to need to be revisited uh kind of given uh the pandemic and what has taken place this last year and a half but the proportion of the graduate as you can see is sitting right here in the middle and what do our graduates need to have know and do in order to be successful in college career community in life and i think that's it was well timed you know we we shared our strategic plan and direction with the board and the community um and and had made a commitment to this pog work but recognized that it was going to take a lot of time and effort um and i i i feel like the timing was perfect uh there was a grant available for the district to apply for as i had opened with earlier and helped us to to to land where we are now and then of course equity which is in gray uh runs through all of these pieces um and so angela lou and ellie and janet spoke to its importance um and how important it is when designing experiences when designing professional development um being mindful of those marginalized students uh to making sure we reach and help to reach all of our students and help everyone reach their full potential you're ready right good evening everyone i'm dana perez and i'm going to speak a little bit about the community portrait of a graduate as a danbury community we collaborated over the past year if not longer to identify a set of skills knowledge and dispositions we believed would be critical for our skill our students to achieve college career community and a successful life dr martens later is going to speak to the different attributes that we landed on as a coalition and what i can say is my experience in the coalition and in the syrian committee is that arriving to these dispositions was not easy um and i think each and every participant worked very diligently to make sure that what we put forth is going to be beneficial for all of the students in danbury public schools whether they choose to go to college or straight to the career path and i'm pretty excited with what we arrived on um this is a group of student ambassadors that work with us and our administrators at rogers park middle school they work side by side with us to ensure that our policies and practices are representative of all the students at school and help us to enhance and improve our policy and practices to make sure everyone has an equitable experience and when it came time to take a picture of the class of 2024 and who this portrait of a graduate was actually going to support these are the kids that we chose at our school to take a picture of because they are true leaders thank you dana carmen good evening everyone thank you kevin uh adding to what uh dana just uh shared with us uh i'm honored to present this section of the slideshow because i think it's the one that you're gonna like the most it's very hard to hear you you may have to speak up or bring that maybe increase your your volume a little bit carmen can you hear me now what's your playground oh is it any better just speak louder can you hear me that's better okay so um as i was saying um i have one of the best slides that you're gonna see tonight um and early on as part of the coalition and the steering committee we went back to the very basic and said to ourselves three things um that were important to me and to the rest of the steering committee number one is the road map the guidance we wanted to really demonstrate that this is not just about high school kids this is a commitment like kevin said and dana said for students k all the way through 12.
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knowing where we live work study and recreate does not change the past but a thorough understanding of the ongoing consequences of this past can empower us in our work to create a future that supports human flourishing and justice for all individuals great thank you very much will we start with a roll call of both commissions or how do we plan on doing that actually right please correct me if i'm wrong but i believe as a working work session for the planning commission we don't have to do roll call is that correct yeah since this is a normal meeting of the energy commission though i think we will do a roll call just so there's clear attendance on it so i would suggest that you the energy commission proceeds with their roll call as typical and then i'll follow with the planning commission thanks brad missy you want to lead the roll call then absolutely commissioner hook him i know he's here but i can't see him commissioner mccomber commissioner schreiberg here commissioner cleavy here commissioner levin chair mursky president and as i mentioned uh dialing in from uh seattle washington thank you that was a mistake on my part i am actually gonna read you a role if you could please say the community you don't have to say your address but the community that you're calling in from so apologies so i'm just gonna go back through that list thank you so much commissioner hook up president from ann arbor thank you you uh commissioner mccomber commissioner schreiber also president in ann arbor thank you commissioner cleavy president in ann arbor commissioner levin chair murski we've got uh co-chair colin garcia present and participating from ann arbor tonight thank you councilmember briggs here in ann arbor councilmember radina as in ann arbor commissioner zucker present in ann arbor uh commissioner hatcher commissioner mccoy president in ann arbor commissioner george told us he wouldn't be able to attend uh commissioner singleton commissioner kerber here in ann arbor all right you have a forum uh on behalf of the planning commission commissioner mills president in ann arbor commissioner here in ann arbor commissioner gibb randall erin ann arbor commissioner sovay here in ann arbor commissioner abrams here from new york commissioner hammerschmidt gary ann arbor commissioner dish here in ann arbor commissioner lee hear from ann arbor commissioner clark here in ann arbor full commission so um was that are you finished then with the roll call okay very good thank you um so missy i think we agreed that we're gonna do um the energy reports and reports from commissioners after the special joint uh session that's right we were just going to do the approval of agenda and minutes and a good public okay right so okay um so would i be able to get a movement a move i should say to approve today's agenda very good all in favor of the current agenda or any any change proposed changes or additions hi oh okay good and anyone opposed so the agenda is approved um and then in terms of approval of the minutes can we get someone to approve the minutes of our last meeting for the energy commission i move to approve the minutes of our last energy commission meeting any second please second any discussion all in favor say aye or not okay say yes okay and all opposed and even opposed very good they pass as well thank you so missy i'm going to turn things over to you um for um an introduction of our uh joint presentation and uh the presenter and uh if you could take it from here that would be great sure i do believe chemersky that we had decided to do public comment before i don't see anyone in the queue but we could we could open that up and then we'll do it again at the end if you okay okay i'll do that then so um this is an opportunity for persons to speak for up to three minutes if you are watching on ctn please call 888 788-0099 or 877-853-52 and enter the meeting id 913-5783-4502 again this information is also displayed on the media agenda and on the video feed staff will select callers that have raised their hand one by one using the last three digits of your phone number in order to electronically raise your hand to indicate your desire to speak please press star 9 on your phone you will hear an automated announcement that the host is allowing you to speak when please speak when speaking please speak to a quiet area or move to a quiet area and mute any television or background noise so that we may hear you clearly please state your name and address at the beginning of your comments do we have anyone so far we do not okay we'll wait 30 seconds or so but we will have again a second opportunity um towards the end of the meeting or at the end of the meeting any any indication okay very good so let's close that and then move on to our special presentations and um we have um two of them and i think only one is are we gonna do both uh with the planning commission is that the intent yep we're gonna keep the bodies together so welcome planning commission members yes yes indeed uh all right so uh first and foremost it is my really great pleasure to share with you uh some of our colleagues and their expertise from the rocky mountain institute well formerly rocky mountain institute now just rmi apologies uh for those joining us today for this session the energy commission is of course thinking about how to holistically move forward the h20 initiative including really sticky work around electrification and so we know the planning commission is also struggling with this thinking about this navigating this landscape all of the above we reached out to rmi uh to our two guests today to give us kind of an overview of what's happening in the electrification landscape to understand the resources that are available to us as we navigate this together with that it's my great pleasure to turn it over to anna sophia and anna sophia has actually been helping the city on numerous initiatives if you join us tomorrow night she'll be speaking at a heat pump workshop that we're hosting as well he is the senior associate and their carbon free buildings work at rmi she is exceptionally knowledgeable on this topic and someone that has been nothing short of a pleasure to work with so thank you so much for joining us and we also have brett ridgeland with us who's a manager in the buildings practice at rmi and also an expert in electrification and also because carbonization within the building uh stock so with that i'm going to turn it over i think i'm gonna say different slides yeah i'll show them can everyone hear me okay yes great super and then are you looking at my slide now okay great well thank you all for having us it's really a pleasure to be here with you today um i'll get kick us off get started in a moment um and missy could you remind me on the timing here i think we're gonna get through this presentation and have some time after for q a is that right that's correct yep okay super so uh my colleague brad and i here are are here to talk about um carbon free buildings and um as you all know this is a a key um a key body of work that the city has undertaken and so um there are a couple things we'll share today trying to get everyone uh have the same vocabulary but really we're hoping to have a rich discussion and answer your questions after the presentation but uh to start i'll talk a little bit about why why are we even talking about electrification what is this whole electrification thing and why is it important then brett's going to talk to us a little bit about what electrification really looks like um and then we're going to offer some advice given our experience about where ann arbor should go in order to tackle this really complicated space um so with that i'll kick us off and um start by talking about electrification um and i won't spend too much time here because um we all know that you are all very motivated uh to decarbonize buildings but i i do want to spend a little bit of time to make sure we're all on the same page on what we why we might want to tackle this this big issue um and for me there are three key issues um the first is climate the second is health and the last is consumer protection and i'll talk a little bit about each of these um so to start i'll say um this is tackling the buildings issue is critical if ann arbor is going to meet its its carbon goals so you know if you look at all of the emissions from buildings both indirect through electricity consumption and direct emissions the fossil fuels that we combust in our buildings that alone makes up 77 of ann arbor's greenhouse gas emissions and ann arbor already has some really robust goals um in order to try to reduce these these emissions which are outlined in the um approved carbon emissions plan um but to put this into further context you know this is not just an issue of ann arbor this is a state a federal and an international issue as well you know governor whitmer um announced the plans for carbon neutrality by 2050 and today in michigan uh about 20 of all emissions come from the fossil fuels that we combust in our building so we literally or michigan can literally not meet its climate goals unless it tackles this really complicated element of uh the building the carbonization puzzle and from the federal perspective we also have seen a lot of leadership from the biden administration in an attempt to reduce um emissions and this is especially relevant to michigan because michigan is one is among the top five states uh with the highest emissions from building sectors so all this to say climate we cannot meet our climate goals without also tackling building the carbonization and building electrification is a key component to that so i'm sure you all are very familiar with that narrative but the thing that has been shocking to me as i have worked more and more in the building space is how in how often we ignore the health impacts of fossil fuel combustion in our building and this has really serious implications for our communities because even before the pandemic we spent about 90 of our times indoors that means that our indoor air quality is the most important air quality that we are exposed to and unfortunately today the epa does not regulate indoor air quality and what this means is that because there is a lack of regulation of indoor air quality often our indoors are two to five times and sometimes even a hundred times more polluted than what would be legal outside so that means that if we had levels of pollutants that we are exposed to 90 of the time indoors that would be illegal outside our homes so this has really serious uh health implications one of the biggest sources of emissions inside our homes are our fossil fuel stoves when we talk about stoves usually the pollutant that we're concerned about are is no2 and no2 is especially troubling uh for children um they have many serious health side effects and children are especially success susceptible to this pollutant for a couple reasons first they have higher breathing rates and are more physically active and so they're they're breathing more pollutants they have a higher lung surface to body ratio and have smaller bodies which means that they're proportionately absorbing a lot more pollutants and also they have immature lungs um and an immature immune system so these pollutants that are unregulated and were exposed to for long periods of time are affecting our children and other success susceptible people with respiratory illness fortunately there are there are a lot of technology innovations that help us counter and reduce the sort of pollution electric stoves which usually have a bad rep for being slow or or you know antiquated um are a really effective way to eliminate the source of combustion in our homes um and unfortunately we don't have to depend on the technology that our grandparents used today many chefs and many homeowners are choosing to switch to induction cooking which is a form of electric cooking that is healthier because we're not combusting anything it's faster and it's safer so unlike a traditional electric stove that heats up a surface in order to cook it it uses induction so only only the pan is getting hot so as you see in this picture um someone could put their hand on the stove while you're cooking um and and not get burnt so this has many benefits and as you'll see throughout our presentation technology has improved so much over time that there are readily available technology that we can use to replace these sources of our missions um so indoor air quality is really bad uh but this also has really see but combusting fossil fuels in our buildings also has really serious outdoor air quality implications a recent study from harvard has estimated that pollution from gas biomass and wood in buildings is now responsible for a hot 18 000 early deaths in the united states in michigan that means approximately 841 early deaths this is about and nine billion um economic dollar economic impact in michigan and this is definitely an underestimate of the cost of combustion in our buildings um so essentially what this means is that if we only looked at the cost of premature deaths that result from um from outdoor air pollution from combusting things in buildings that is nine billion dollars uh and that's not even accounting for hospital visits um or indoor air quality impacts so this is a very serious economic impact for our communities and also is affecting our ability to meet federal regulations so michigan as as many of you know um has some uh ozone non-attainment areas um including the um the orange areas highlighted in in the michigan map here and what we see is that knox which we which we see as a pollutant from burning gas in our buildings is uh a precursor to ozone so it direct directly contributes to michigan's uh non-attainment of uh ozone levels so this is very surprising for people because a lot of people think that combustion of gas for electricity or or coal are some of the biggest uses or sources of ozone and nox but for the same amount of gas burned um in a fossil fuel electricity plant uh and compare that to our home a furnace releases two to five times as much nitrogen dioxide as a power plant so even if we're burning fewer or a less amount of gas in our homes it's a lot dirtier and it's not quite as regulated so it has really serious implications for our ability to maintain a healthy outdoor environment and then lastly this is a a really important area to consider it in terms of consumer protection um every time that we make investments and get in fossil fuel infrastructure or a fossil fuel appliance we are making an investment that represents a financial risk for the community so today uh fossil fuel infrastructure so for example the pipelines that are are laid in the community are depreciated at a rate of 50 years um but if we are serious about our climate commitments we don't have 50 years to retire these assets you know and ann arbor has a carbon neutrality go by 2030.
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on our revision number one we had said we were going to carry over 303 000 our actual carryover is 327 236 dollars an increase that's supposed to be an increase an increase of twenty four thousand two hundred and nine dollars and everything else stays the same our decrease or our transfer out for the our energy and water savings account and our prop one two three and then some additional this is our our general budget limit what it is now as part of revision number one or number two revision number two i meant i'm sorry so on line 11 our new general budget limit or mno budget limit is now 12 million 736 261 dollars down from revision one which we had adopted in december twelve million eight hundred and eighty nine dollars twelve million eight hundred and eighty nine thousand four hundred and ninety dollars a reduction of a hundred and fifty three thousand two hundred and twenty nine dollars and then on the capital side we're actually seeing another reduction of thirty one thousand one hundred and fifty seven dollars and that's all attributed most of it is attributed to the production in our tuition inn and then the reduction in the capital reductions that we're seeing statewide so some of the things that i wanted to point out significant changes um adopted to revision number two we're actually seeing an overall reduction of mno of a little over a million dollars a million sixty one thousand two hundred and twenty one dollars and that's primarily due to declining enrollment group b of 155 students and then group b of 175 students and then we also are seeing a distance learning adjustment because of the kids going to the going to the hybrid model of a hundred and two thousand nine hundred and sixty seven dollars and we're also going to be seeing an additional dirt distance learning adjustment to one more we don't know how much that's going to be yet we have to submit a final report and statewide calculations will be coming out probably early june so we know that we have another adjustments and that's another adjustment will be seen we don't know how much that's going to be and then on a side note some additional funding we've received throughout the year we received 539 045 dollars in the enrollment stabilization fund and that was to backfill that distance learning adjustment that we received from the governor's office and then sr-2 funds 579 455.45 dollars and esther stands for elementary and secondary schools emergency recovery funds and those funds are coming directly from the federal government through the state so we are receiving 579 445 dollars i'll talk a little bit more of what we've done with those funds and then sr2 we're receiving a little over two point two million dollars two million two hundred and forty five thousand four hundred and forty two dollars and then s or three we haven't received those funds yet we anticipate to receive about two and a half times what we're going to receive in s or ii what we did with enrollment stabilization funds is because we saw the one point one million sixty one thousand reduction from the adopted to revise two is we transferred some teacher salaries from emino into the enrollment stabilization funds to backfill some of those shortfalls that we saw and then for sr2 or sr1 the 579 thousand 445 dollars again we also did the same thing we transferred some teacher salaries and benefits from emino into the esther one to backfill the shortfall that we saw so to make up for that one million dollar shortfall we transferred a lot as teacher salaries and benefits to those two funds so luckily for those two funds that's where our shortfalls went to go ahead and then here's page eight of eight this is the unrestricted capital budget limit really the only difference is the decrease that we're seeing because of the decrease in our tuition in and then the statewide recalculation for capital funding a difference of thirty one thousand one fifty seven that we're seeing go ahead and then our classroom site fund which is our prop 301 funds there's really no change from revision one to revision two and i know mary sent out the budget you did send it sent out the budget early on um i think she sent it out friday and do you have any specific questions on any of the other budget pages these are primarily mno capital and the classroom site funds that are covered tonight thank you brenda there's no questions we'll adjourn this meeting we have a motion to adjourn this public hearing i have a motion from chuck a second from margaret all in favor me
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this was adopted on june 24th 2020. this projected a flat enrollment in the district at the time and i think it was a very safe projection considering um circumstances at the time we experienced like i mentioned 160 adm loss which is roughly 1.3 percent majority of the losses come from our k8 kind of group we've actually gained enrollment in the 9 through 12 and again the preschool level we've taken some loss so we anticipate most of these kids coming back next year but we are again projecting a flat budget which you'll see excuse me a flat enrollment which you'll see in our june 9 2022 budget pressure projections mr moore can i have for a second this is a phenomenal number for higley and i just want to again um shout out to everybody that attributed to this i know we did lose some beautiful families in higley we also gained some beautiful families in higley and everybody during this season had to do what was best for them and i just know that this number is unheard of in our surrounding districts so kudos to higley and all who make it happen next slide please so how those numbers total in our revised 2021 budget you'll see again are adopted so 2021 jbl this is our total budget taking in mno capital grants this is our all our funds available to us with 120 million um in this revised budget we are including the distance learning adjustment of 1.2 million of loss we are including the sr1 and s32 money that's 3.2 million back into the budget and then we're including the uh reduction from transfer from emino to capital so it's 1.6 million and that's really moving from capital to mno but that is all reflected into this 128 million a majority of the difference of how we get to this jbl difference of 7.6 million comes from our 2020 carryover budget balance carryover we were very fortunate to carry over a a healthy amount of money which helped us offset some of these adjustments and losses that we've incurred this number is within two percent of what we were bringing to you earlier this year and some of our projections so um pretty accurate reflection of what we planned and this is definitely a benefit to the district moving into next year in terms of our salary adjustments that we've approved and our future eminent budget capacity so with that that is my presentation if there's any questions does anyone have any questions anyone from the audience have any questions okay well thank you and um i know that a lot of this information well all of this information isn't new because you guys have done a great job in covering the budget what we're looking at for next year as well as this year so thank you all right with that we will reconvene back into our open session and we will move on and i move that we approve the revised budget for the 2020-2021 school year second all right any other questions all those in favor aye aye [Music] that motion carries five zero all right that's the only business we had today so i move that we adjourn second all right all right mrs anderson you second okay all those in favor aye aye meetings adjourned you
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