Yeah, go ahead. >> I just and for I would like us to look at this for another meeting. So, one of the other things that Lisa talked about was public records requests. >> Y >> and I've had a couple people talk to me how they are getting charged for public records requests, but they know other people are not and how um or it's being differently done for different people. So, if I if we could at one of our meetings do a discussion of public records requests, what it looks like, what we're charging, what kinds of things might be charged for because, you know, Lisa said certain things you can't charge for, things like that. So, if we could add that to an agenda, I would greatly appreciate it. >> Thank you. You must have saw my notes because I did speak to somebody who had required or requested some records checks and some uh other permit issues.
Some are asking for things. I don't think there's a lot of big asks, but we're now calling them. We're running numbers of class sizes. >> That's a question. >> Yes. >> I don't know if this pertains or doesn't pertain. I don't think it's going to make the number move as much as I want to think it is. Do for the people who are retiring, do we have any people retiring? And is their budget line dropped down or is it staying the same? I would say just a little depends on if they're retiring, we could assume they're maybe at one of the top steps. >> Yeah. I'm just making sure that if we do have people retiring or leaving district to our top tier people, we are like >> bringing allocating them back down when we're rehiring to a realistic level. >> Gives us balance. Do you hire say inexperienced want to hire the most experienced you know person that's available to be applying for jobs the $75,000 placeholder for any retired so that looking at the high about 20 grand savings if you will on that placeholder with what it is that retire that's the so in a perfect world yes >> I just didn't know if we were bringing them back down to like >> no so I'll address that though so somebody retire hires at let's say $80,000.
So, um I think for for that reason that makes me a good fit. I think my work in Windsor locks um was the district that I spent 25 years in is um again is very very similar. Um a little bit smaller, not as many schools, but that prek through 12 um experience is one that I'm very very eager to get back to. It's one that I've missed. Um I've like I said, I've loved the the high school experience. I was a high school teacher. where I was a high school principal for for many years and a and a superintendent where my office an assistant superintendent where my office was right in the high school and and I've loved that. But what I really loved about being an assistant superintendent and interimm superintendent in Windsor Locks was getting into the prek two buildings and in our intermediate elementary schools and being able to really work on a team that worked on a progression of knowledge and skills in preparation for that final destination of high school where you could really see the connection of um really creating that mission and vision together as a leadership team working together with our teachers, knowing that those foundational elements, whether it's the the character-based um standards or whether it's the academic standards really build upon each other to get to that ultimate goal of a graduate.
>> So here I'm just trying to highlight what we added or changed the inserting the word designated. I think is getting >> that's it for me. Thank you. >> Thank you, Ananita. Are there any other question? >> I could I had a question there. >> So in the same sentence we have tam out setting for an excessive amounts of time. What does that exactly mean? That ties back to the first paragraph in this se section which is telling us that 30 minutes or under should be the recommended guideline for this. So if for some reason we had a circumstance in which it needed to go in excess of 30 minutes um then we want to reach out to the administrator or designated um administrative design to to have conversations and make sure that there's not another strategy, another intervention, a support that could be put in place.
This is not like on the mainland where it's it's it's almost like an amenity for the school. I mean for the property developer to have a school, right? But in this case, they might come up with an innovative idea to build it for the state. >> Okay. And finally, does this bill um includes non-charter public schools? >> Uh no, I mean I mean the intent would be just uh those governed by the public charter commission and and DOE [clears throat] schools. >> Okay.
So, thank you for that. in individual counseling >> services. And just so the board knows what the what this is, this is a student placed in a residential placement out of state. We settle with the uh the family for the uh insurance and them to privately pick up the residential cost while we pick up the educational costs which is the typical settlement in those circumstances. >> Thank you for that. Seeing Any further questions or comments?
Any opposed? >> Motion carries three to zero. >> Okay. First up, under personnel, we have the classified employment of additional workshop hours for repair professionals. >> Mr. Present members of the board uh the ESS department formally spent has requested five pair professionals receive two additional payroll hours on the 11th of February from 1:30 to 2:30 to complete AAC augmentative and alternative communication training.
So in this one is opposite the first column where we added more money into you performed worse on some of the severity or the prevalence. And so we're taking out 460 because we don't want to over project um based on bad numbers this current year. And you can see that's the it's not the it's not the uh severity on how deep it goes down on those claims, it's the prevalence. You had a lot more people. So where they expected 15 at 50,000, you had actually 21 people went over the 51,000, but you could see it stopped. Nobody was above the 225. So nobody got to the 250. So you didn't go as deep um as could have um and you but you stayed um the between the 50 and the two um really it was the first two that you really popped the highest. Now [clears throat] the third column, that's this year.
My children grew up in Ashlin with their mom and stepdad. At the time, my son Jake was a freshman at Ashland High School. He wanted to become a broadcaster and WACA gave him the opportunity to get his feet wet. Announces were needed for winter and spring sports. the executive director, Barbara Chisum, brought Jake on board. Eventually, Jake would ask me to join him for a basketball broadcast. I've been volunteering ever since, about 11 years now. I want to speak about again why uh WACA makes such a big impact on Ashlin community and beyond. I'll start with a personal note. My son Jake, the announcer, was diagnosed with cancer towards the end of his sophomore year of high school. During his junior and senior years while undergoing treatments and surgeries, he continued to work for WACA. I truly believe this was a major part of his motivation to pursue his passion, graduate from high school, and in the fall of 2018 enrolled in the communications program at Springfield College.
And I guess everything's being done online now. Is that correct? >> Yeah. Um, a lot. So, the records requests have been online for a long time. >> Yeah. >> Um, but yes, so moving to the open gov system. We're moving all of our permits over there, too. >> Okay. One of the one of the concerns that we had uh that this individual had was that uh they had to use a credit card and now that credit card is being monthly being build to this individual even though he's not requesting. It's coming out of Las Vegas. Okay. >> I would say that somehow his credit card got >> Yeah, that's what I'm thinking. >> taken, stolen. So, stop the credit card. >> Just I'll talk to you about that. >> Okay. At a later date, but yeah, that that was that just came to me this afternoon.
Why do we put 75 in there? Because if I put 52 and I'm looking for a physics teacher and there's one applicant in the entire Western Mass >> and they're they have a doctor from New Mass, we're going to pay $80,000 for that, right? in different subjects. It does sometimes you have a little more play in some of those subjects whether they might be some of your elementary teachers sometimes in the past it had been at secondary level English and history teachers were a little more abundant. Um they're all starting to get less abundant now but um but they are a little more abundant than a chemistry teacher or a physics teacher or a calculus teacher. >> Well, I guess I didn't think it would be like a drastic decrease but I just want to make sure. I mean, $5,000 is $5,000. It still is $5,000.
Um I also bring that experience, my experience with NASK. Um I've been on the commission for 13 years, I think. um in some way, shape or form either on the commission. I was chair of the commission for many years and now serve as a trustee. And I think that that experience um really helps to bring that continuity to um to that K12, preK12 experience in building the vision of the graduate. You don't create a graduate starting in nth grade. That vision of the graduate starts in prek. And the um those car those schol um habits of scholarship start in prek and we start to build those in a developmentally appropriate way from prek all the way up to the high school. Um, how I would apply those experiences would be, you know, going back to to what I love, which is getting into the classrooms.
Thank you. >> Feedback from other committee members. >> Okay. Any feedback from Sherry? Looks like you were trying to say something. I'm not sure. Oh, this is going back uh general behavior when you were saying the word general and you're saying most of the time this is for special needs, but does general mean and then you were saying 504 IEP, but does general just basically mean everybody? >> Sure. So, um sorry, thank you for the clarifying question. Um general would be refer to general education students. Uh so that is typically someone that is not identified as a child uh with an IEP or a special education student. Um it could include a student with a 504. Those are accommodation plans uh that students have where an IEP or a special education program um is services that a student is legally entitled to along with accommodations.
Any questions? So after the RFP RFP process, what is the timeline after that's been completed? >> Right. Ideally, we want to come in the next benion budget and then have these proposals for the legislature to to vet whether they decide to fund it or not because each of these will be real unique in the deal crafted by the the the the private team that has formed this all up, right? the the the team based in uh Capo might be radically different than that of central Wahoo or other key regions where we need schools but that's where the vast majority of school need is based upon data is >> okay so by the next bianial then you'll be able to give us a little bit more clearer >> yeah our intent is three solid proposals with detailed what you get what's the lease term What's the state contribution?
Okay, seeing any questions, please pull the board. >> Miss Glad, >> yes. >> Miss Nson, >> yes. Miss, >> yes. Mr. River, >> yes. >> Mr. >> Yes. >> Thank you. >> Next, we are on agenda item N, personnel with 13 items. We ask for a motion to open discussion. >> So move. >> Thank you, M. Second. >> Thank you, Miss Latz. questions and discussions on M1 through 13. >> I was going to say just as always a thank you to our volunteers. Um it's always like I said last time, it's always nice when you see students coming back also to volunteer. Um so a big thank you um for coming back and supporting your school. >> And I would also like to just share um congratulations I guess to for retirement. I hope she enjoys it. And to Miss Debbie from CVS, we all loved her, so I know she's miss she'll enjoy her as well.
Two hours are requested in the event we will go over the time [clears throat] a will receive the training car motion to approve I'm sorry make sure I'm reading this right motion to approve additional workshop hours for the preparations >> okay I have a motion to move >> I'll make a motion >> I will second it and if there is no discussion or question we'll call All those in favor I I any opposed. Motion carries three to zero. >> Next item we have extra 10 positions for employment in baseball. >> Mr. President, members of the board, the following individuals have been interviewed and recommended for the corresponding positions. Mr. Dig the third co baseball coach Jose baseball coach Avana volunteer baseball. And I also wanted share with everyone that Mr. Maya Lewis is also available. So just so everybody knows and um >> we already >> Yeah.
It's a partial year. um 650 members. Um actual claims above 50,000 was 715 and we would have expected the liability to be $350,000. So you're So we're taking 365,000 out of the number. So another reduction. Your claims were actually higher than they should have been. We're going to take it out. Remember, you do have stop loss. So he's looking at actual claims. Stop loss is not considered in this. So you have other u other um uh components that are saving the plan to put some financial security in there so that there's so Vanessa doesn't cry at night or um worry about things too much. Um and so but this is not taken into stop loss. This is just actual claims where they're at. And you can see this one does have the prevalence all the way down to or the severity all the way down to $400,000 and that's in this year so far.
Fortunately, after a few weeks, his health took a turn for the worse, and he'd ultimately lose his battle with cancer in February of 2019, seven years ago. this month. I mention it because I know how important it was for Jake to accomplish these goals of graduating high school and getting into college. And I believe because of the opportunity provided by WACA and Barbara Chisum, he was able to pursue his dream. That's WACA making an impact. And to honor my son's legacy, I continue to volunteer and and do the announcing. Last season, the girls basketball team hired a new coach, Patrick Leslie. Coach Leslie relocated from Minnesota. Pat was thrilled when he learned that WACA offered live stream broadcasts. Over the years, he had forged many relationships with former players and colleagues who were excited to tune in to watch his new team. I often refer to the viewers there's pals.
So, >> so he's getting charged every month. >> Yeah, he's getting charged every month. >> Wow. >> Yeah. >> So, all right. Thank you. The only thing I would also add about the open meeting law training um is if you know we had included all boards and and committees on that training. Um Lisa's presentation was great if she if I I had asked her at the end of it um if it could be distributed to all the boards and committees. Um and she said that Susan was going to have it. So if if that can go out to everybody that would be great. So >> at least to the chairs and then they can divid out. >> I mean >> I would I would say send it out to everyone who has not just to the chairs. Send it out to every member of every board and committee so that they all have the PDF themselves and they can look at it.
>> It's a couple buses. >> Yep. >> So, do we have any ideas on where we could find savings to compromise with the town and not get the 7.22% we need, but try to keep as many of our people as possible? because I know that we've been running on a lean budget for years and years. So, >> so there there are things that next uh there are some vacancies that we have carried over. Uh and the question now becomes similar to those that were here and those that watched uh after the redistricting was pulled off. you know, the administrators went back and looked at how it is that we were doing things that resulted in some vacant positions no longer needed. And so, we're able to get back into the level funded amount that we received from the city. That exercise is going through again now.