Um, and so, you know, when what really strikes me is when Rob was talking about just the community connection and when you think about Ashland and you think about all we do in Ashlin, it's like WACA kind of weaves itself through every single part of our community and brings us together. And so I'm really thankful for the work that they do for for for Barbara, for Paul, for the whole Wacka crew um and all the the volunteers that that give their time. It's it's a tremendous resource for the community and um I don't know how we could do our job without you. So um so thank you. I held I held my comments for for the last um the reason why I have done that is because WACA and I go back over 40 years. We started out at U Elliott Street going down a long corridor to get to a one room studio of a 390 Elliot Street and then from there the show started.
So, we have to bring our vans to a private contractor to do the repairs on our vehicles because the garage here, >> right? >> And and we don't have a um one of the thing we also it's not a revelation but there is no because you are in the business until you're not in it, right? There is no regular rollover. So, for example, we have roughly 12 vans, be 13-ish, but call, you know, realistically with the amount of miles they put on these vans, every two every year, you should almost be replacing two just for a cycle. So, every six years, six to seven years, you're getting replacement because after six years, I would bet those vans are going to be close to almost 180 200,000 miles on them in that sense. that there is no, you know, you talk about strategic plans and long-term plans.
Occasionally someone will pop in and give you an update on um on how's it how it's going but we're continuing to survey because the policy is the policy. Um we have more teachers who come to the policy meetings now which is great because we're able to get some you know um input in real life and we're going to be doing another survey of the staff of you know how's it going what adjustments need to be made and then how do we move forward with that. But that was probably the most um the best example of how we thought we had it planned out perfectly. It was a you know a two to threeyear transition of a process that just didn't go as smoothly as we thought it was going to go. And uh there's been a lot of reflection on our part and the part of the board and on how we would make it better next time.
Okay. Okay. >> Uh, Kelly, could you pull up the last that you uh highlighted in yellow almost at the end? >> Um, the date, Miss Cooper, or the earlier part >> at the bottom? >> Right here? >> Uhhuh. >> This right here. >> Or I'm sorry. Or the last sentence. I The last one. The last I apologize. It reads, "The administration shall determine remedial assistance for a student who is not promoted." And the question was, "Is that included earlier?" While that exact sentence uh is not verbatim included earlier, I believe it to read to be even more detailed uh to include not only should we provide them with remedial assistance, but listing some considerations like summer programming, after school tutoring, support during the day. >> Okay. Okay. Because I had read through it before. Thank you. >> Of course. There any other feedback on this policy?
The recommendation was not to build there, but we still ended up building there. And then you guys didn't put the overpass. Nobody, you know, so you talk about cost and you talk about, you know, doing all of this stuff. Yet, a lot of the issues and the downfall has been because of the lack of whatever it is that facilities at DOE has just not been able to to work quickly, efficiently, and getting these projects out. So, um I think that's one of the biggest areas that we have to that that is facing the department and whether or not you guys are going to be able to move forward to deliver some of these facilities. >> Well, we are delivering facilities. I we've delivered hundreds of classrooms, gyms, tracks, you know, all all kinds of things over the year. Yeah, you do you you've done a some maintenance and all of that and yeah, we've put in a lot of the CIP requests and some of those things have been have been done.
Uh so you have on the right side what those plan changes would be and what the employee cost changes. So $11 115 67 and 164 on the buy plan increases the employee the district has 81 106 95 and 118. You can see there's that 13.4% split on each covering the same proportional share. for context. [clears throat] Um, looking in that middle section, plan year 2627, going to the very bottom bolded row where it says 5.7 million is monthly budget rates. The employee would be contributing $531,000 and the district 5.2 million. And where it says the employer percent is 90%. Of those 24 districts that I've been talking about in Valley schools, the average is the district normally covers 85%. So right now the district is paying is covering a greater share than the valley the 24 that's not representative of all districts. It's just the 24 that have the UHC um contract with us, which is the primary book of business.
So Ashland and WACA, like Brandy said, has weaved into our into our community in more ways than one. The different program programmings that have been offered the uh the constant upkeep with all the new shows or the different shows that have been provided over the years. Um I know some have been award-winning. I won't say that, you know. Some of us were recipients of some of those awards over the years and uh it wasn't the fact that Barbara and Paul uh were the mainstay of all that all that work and hard effort and the many other volunteers that were involved. Uh it was a very difficult time um to put on a show if when you have a co-host that was a microphone hog. And I won't say anything bad about Dave Irusi, but uh [laughter] but David loved the microphone and you know there would be constant battles getting that mic back and forth from one another so we could at least get our points across.
There was no plan in place that we found none that every two years we're going to buy or every one year we're going to buy one vehicle or every two. There's zero of that. This will get flushed out as well in that report. >> Yeah, I I'm thinking that our discussion is a little premature because I think we need to have that report in front of us. And it sounds like Just wondered where we were with that. >> Yeah. >> My only question like with the vans I I know again it's premature. We're still talking prematurely here. Is like >> are we using the vans or the buses like to the full potential we could be? You know, are we able to use them like for a field trip, you know, instead of paying koscus? Are we able to use them for after school, you know?
Hi there. Um, tell us about a time that you made an effective district-wide change in your time as a leader. How did you decide on a change and how did you measure the results? So there's been so many of of those as well. Um, so all of the decisions about COVID, I think I came in in 20 in July 1, 2020, and that those are the district-wide changes I think that I was most proud of in that, you know, walking into that role um, for good, bad, or otherwise. I don't know who decides to become a superintendent in a global pandemic. Um but those decisions that had to be made around the safety of the staff and the students, I think um they were all changed. I my my I my plan coming into as a superintendent was you don't make changes your first year.
All right. Seeing none, I will call for a motion to recommend Cape Policy 5123, promotion, acceleration, retention, to the board for a first read. Is there a motion for that, please? >> Motion. >> Thank you, Sherry. Is there a second, please? >> A second. Yes. >> Thank you very much, Minnie. Uh, all those in favor, please signify by saying I. >> I.
But overall with the billion dollars worth of projects that is still on the books that haven't been fully delivered, >> by the way, and and thank you for the list you updated, but you still didn't include all of the information, which boggles my mind that how many times we got to show you what it is we wanted and what you guys gave us and you still didn't get it right. So, I'm just like, >> I'm sorry. I I didn't know that you felt that is >> okay. I'm not talking about that now. Okay. Okay. We're talking about this because we don't have a lot of time. But, um, you know, I even now lost my train of thought. Maybe dementia is setting in for me as well. But, uh, but you know, it you you have to be able to in the Kihei school, you know, just problem after problem, cost after we could have probably built three schools with that money.
That's about 42,000 lives on it. So very good sample set. That is not saying you should change that at all. Uh just to give context on that. So the next two pages was if we wanted to change the deductible, if you wanted to change the um maximum out of pocket, I think deductible staying the same. Deductible [clears throat] stays the same. So looking at that same page we saw a couple sheets ago, but this time changing that 4,000 to 6,000 and changing that 5,000 to 6,000 also. So choice base and choice buy up would both move to the 6,000 out of pocket and up to 12,000 for family. And then what change that would have, you could see now that changes the increase to 9.99% and not a 13.4%. 4%. And so that cost shift, that's not reducing the cost, that's just moving the cost from employer to employee.
And we had a great show. Uh it was a police and fire show and um you know those those were the beginnings and I know Barbara you uh you brought up some great things all the different programs that you provided us all the live streaming from all the different holiday festivals that we had Ashland day um Connor spot some of the programs that have been initiated over the years thanks to you folks people who weren't able to get to see it live were able to watch it later on in the Okay. All the different meetings that we you can't go to every meeting, but you can take a Saturday morning and sit back with a cup of coffee and listen to what's been going on uh throughout the week. And it's all because you folks made that happen. And Verizon, you folks I wasn't sure who said I think it was I think it was Mr.
Um, are we able to use the vans maybe for middle school sports um who don't play the same time JV and varsity do? I know JV and varsity need a little bigger of a bus for all that equipment. Um, but I'm just cur like I'm just like I'm like >> my understanding that it should seem to be addressed on the report. >> Okay, cool. >> Right. But even we do for like small drive. >> So these passengers are there seven passenger vehicles. >> Well, I mean I'm talking about like the yellow the yellow school bus for like after school for middle school >> that like you know I sometimes see again I was here yesterday for dismissal of after school. Um, you know, and I saw about like I mean there could have been more. I didn't say the whole time, but like five kids got on the big yellow bus.
You come in and you listen and you get to know people and you build relationships in real life. That's that's how it's supposed to go. and then entering into a time where you know we had I actually started before I started with working with our re-entry committee which had um kids and parents and teachers on it. Um but our re-entry plan we had two versions. We didn't know if we were starting hybrid or um all in person. Um we ended up going hybrid. I thought that that was um the right decision for the time for a school as large as ours with you know a thousand kids in the building. Hybrid was um definitely the way to go. Um and then the following year I think a change that we made was not going completely back and this was from input from teachers as well.
>> Any opposed? >> Motion so carries. Thank you. >> All right. >> The next policy is 5123.3 uh graduation ceremonies participation. Um and uh this policy um in its essence really talks about um the ability of how students can participate um not achieve graduation but participate in the ceremony or the graduation ceremony that we offer. Um and it really talks about um students should have completed their graduation requirements or be very close like in their final semester with a plan to complete them very soon um in order to be able to participate. What that means is that we actively monitor as the end of the school year um comes uh to make sure that uh that students are in fact meeting all their credit requirements for graduation. Um and if a student uh does not then they are not to participate uh in that ceremony.
three schools and and the timing it's just forever for these schools. I understand some of the schools are busting at the seams in in the west side. >> There's a need there. >> Yes. And we've we've known that for a long time. So, okay. Any other questions? Senator Hashimoto, questions? No. Okay. There no other questions. Thank you very much. >> Thank you. Senate Bill 21 163. Okay. Um this is relating also to charter public charter schools. Uh this strengthens fiscal accountability and oversight for public charter schools by standardizing annual independent financial audits requiring public disclosure of audits and expanding review and enforcement authority. authorized the auditor to conduct financial audits of the charter schools uh deemed high risk or for in insolveny and requires a one-time three-year look back at audit for all charter schools with according to the legislature. So with that we have office of the auditor condo not here.
The last page is just showing um how that um would change projections to change. >> That was that was okay. >> Just to reflect. So on a on an employes's paycheck, every other every paycheck, they would have less taken out on this increased uh out-of- pocket maximum, but they would then be on the hook if there were bills that came in that they would have to pay more of that proportionally. So uh rather than 4,000 be 5,000, >> 6,000. Yeah. >> So that is the common as we've been going around for renewals. That's a lot of districts have it at the four. Not a lot, maybe a third. They're all looking for options to move up and that is one. They're doing the same consideration you're doing right now.
Silva that said something very very appropriate. You know, the bottom line is one thing, but your outreach is far greater than your bottom line and touching all these different people that that are affected by WACA and those who appreciate the work that you all do and look forward to it every every day uh to see the different things that have been going on and get updated on on a a daily or even weekly basis. I would I strongly support it. I always have. I always will. And um you know, we have different other other programs when you do uh when it comes to elections you have open open mic nights and uh citizens participation there and asking questions and Makita I've sat with you on different times and with your with your uh your shows that you've had podcast like Michael had on on different ones we were the we were the first ones to start that and it was it was it went off very well so you say weaved into our culture damn right and then So, without a doubt, without a doubt, strongly support it and I hope Horizon does the right thing and uh provides additional funding for you folks.
I mean, they could have gone to the high school after. Again, I I'm speculating here. >> I guess that leads to the next question. Will he in his efficiency report look at the riders >> like Oh, good. >> Yes. Okay. >> In in routes >> because I know our buses a lot are in the afternoon very empty and they're full in the morning. And that's always that's always tough from a um I spent my career at secondary level basically. It's tough because you have to have the seats for those who are eligible to ride >> 100%. >> And because when it's sunny days out and kids want to ride their bike to school, I'm joking. Ride with their friend. But on a winter day or when it's raining and their parents car breaks down and they they're eligible for a seat, you got to have that seat.