It could be re related to volume of work. It could be coverage, right? Whether that's you covering somebody else's thing while they're out or you don't have an employee for that. It could be covering a class because there was no substitute. I mean, there's multiple ways of looking at this. So what I want you to do is I want you to write down what you think is driving the workload issue. So just two or three things. Bullets are fine. You're going to be sharing this. So make it make sense for you.
Okay? >> Because one of the things, you know, we're seeing a lot of good things happening the what's going on at the senior center. It's in support of the comprehensive plan. It's in support of what our community needs. But we've seen changes at the senior at the community center, right? We've increased staffing there because of needs in our community. And I think an ability for the public to ask questions about what that means and what the costs are and how it's impacting them would be very beneficial. And I think we could look at it at a forum, you know, end of March where we bring the department head. You know, I as I was listening on Monday, part of me said, you know what, it could be like, you know, me, I always try to figure out what's the best way to make this available to the public at the high school or at the middle school in the theater.
So, we'll need an executive session to do that. Yes. >> Yes. >> Do we have a draft contract? Have we made Have we set a time for executive session to do this? >> My intention was to put it at next week's meeting. >> Okay. >> Yep. Um but that also Yeah. So, we'll we'll need to do some back and forth with the candidate as well >> or I guess within now. >> Well, we have to do the executive session first and then back and forth with the candidate and then the final public vote. Yes. >> Okay. >> Yep. So, that will be our process, but thank you all so much for sticking with it, for being here. Um really appreciate all of you showing up and and being part of this and and your um thoughtful deliberations and comments. And thank you to the public again.
So on your own, I'm going to give you three minutes. Bless you. You have 30 seconds. 10 seconds. Capture your final thoughts. Okay. All right. Now, what I want you to do is we're going to move into Sorry, I'm losing my voice. Uh, certified classified administrator groups. I'm going to give each of you a sheet that has roles for your group. So, one of you is going to be the process and norms facilitator. I've got guidance for you on what that means your responsibility is. One of you is going to be the recorder. One of you is going to be the timekeeper. All outlined on the front and back of this um sheet. When you are in your groups, each person is going to read what they wrote down. So, don't explain it unless somebody needs clarification of it. Don't justify it. Just read what you wrote.
Have them present their information and allow people to ask questions and, you know, moderate and, you know, things like that. I think, you know, have it filmed or have it be shown live from WACA or >> I just think that we want the public to understand what the needs are in a very informative and factfilled way. And I think it's important to present it that way, in an informative, factfilled way. Um, and not the, you know, oh my gosh, we're you know, falling off a cliff kind of thing, right? So keep the the emotion I mean and and it's very emotional and I know it's going to be very emotional for a lot of people either because they can't afford it or they can't afford it or or what they're going to possibly lose out, you know, with what happens. But I think we need to give as much information in a factfilled way as possible.
Um with that, I would seek a motion to adjurnn. >> So, second. >> All right. We've got a motion from Mayor Dorger and a second from member Goodwin. This has to be a roll call vote, >> I think. Member Deniv. >> Yes. Mayor Disorger, >> yes. >> Member Dyman, >> yes. >> Chair Ston, >> yes. >> Member Goodwin, >> yes. >> Myself, Secretary Webb, I'm a yes. Vice Chair Childs, >> yes. >> All right, we are adjourned at >> passed unanimously. Imagine that. >> At 9:27 p.m.
Each person is going to read what they have written. Your job is then to see what are our priorities. Hopefully, there is some alignment between some of what you've captured. But as a group, you're going to have to decide what are our two to three top priorities. And when you have figured that out, you're going to chart them on your paper. So classified, you're going to be here. Admin over here. Certified over here. Is everybody clear about what your task is? Okay. Read what you wrote down. Don't interrupt. Don't try to overexlain it. Just read what you have. Only explain if somebody asks questions because they're they're not sure. as a group come to agreement about what you think the top two or three priority areas are that you identified and then put those two or three on your paper on your chart paper. Okay, Dorothy, >> are you assigning us roles or are we as a group deciding on >> I'm hoping you can decide on your own, but if I need to make assignments, let me know.
>> Yeah. And so that's a good reminder. I I don't think we finalized it yet because we still have to check with the members of FinCom, but FinCon will be having their their televised hearing on the 20. We're hoping on February 26th. >> Okay. >> Um but we still have to poll all the FinCom members, make sure they can make it. >> Okay. >> So, I just I'm sorry. Um first off, Yolanda, I think that's an incredible idea. I think it's going to provide like even more transparency and to be able to open that up and make sure that the public is given the opportunity to to ask questions just and I think it's going to help for understanding and better understanding of what's happening and what needs to be done and in a more fact-based um kind of setting and give people the opportunity to ask the questions that or or even clear up some confusion about what might you know we may be issuing.
Okay, if you just number off before you even look at the paper, one, two, three, four, I think I have five rolls. If there's five people, then everybody, whatever your number is is what your role is. You can just move your chairs over to your area classified, you can move chairs back here, certified over here. I'm going to give you eight minutes to accomplish this task. >> Okay. Thank you. Um, >> yeah. Check, Kelly, and see you guys. I'm gonna have I'm gonna give you this paper to stick on that wall of >> Thank you, Oh, there it is. >> Katie is at Katie Cardier. principal. >> Okay. >> Um >> or you can >> if you want. >> All right. Here are your rolls. If you only have a few people, you might have dual rolls. >> You guys, if you want to take your chairs to sit down and do that, that's fine.
So I would I would I think that that's a strong plan for for what specifically will be covered at the fincom meeting coming up. >> So typically we do police, fire, DPW. Um and usually we do another department we we rotate through. I'll have to see which one that is. But um >> can we have any of their budget dis Can we have all of their budget discussions this year on camera so that people could you know and via Zoom so people can sit and listen and hear the deliberation and >> Yeah. I I mean I don't know if we could do um do all the departments at that meeting. >> No, I'm not saying at that meeting. I'm saying that any meetings that the f the finance committee has this year related to the budget and their discussions with the departments, can they be put out on Zoom and filmed?
If you want to stand, that's fine, too. >> Here are your rolls. Right. If I can have everybody turn this way. Now, what I'm going to have you do is each group is going to report out if you hear something that they say that is also on your chart, put a star by it. Okay. And then we'll do a double check to see if you had something that doesn't show up. So, certified, we'll start with you. >> Um, at the top we had time versus volume of work. Those are like really the two inputs that I think we kind of determine workload. You have so much time to do your work and you have x amount of work. And so we're thinking about what the problem is. It's usually either too much work given the time you have or not enough time to do the amount of work you have or some or like you know not enough paid time is also factor in this, right?
Like, can we set that up that they're here in this room so they can be made accessible to the public? >> I can certainly ask John that. I mean, I think um >> Good idea. >> I mean, I think it's I think I think we would want to make sure that all boards and committees are doing that, too, you know, >> right? I mean, ideally we but we know that we sometimes have two groups meeting at the same time. So they can't I mean I think now downstairs though they can go out via Zoom, right? Downstairs or not? >> I don't believe we can't downstairs. >> Oh, we're not set up in BC. I thought we were I thought with the new equipment down there that we could go. >> We've got a lot of new equipment. I'm not sure if we could do if we could do Zoom though.
Theoretically we all have infinite time to do work but we're not paid for all of it. Um equitable equitable division of responsibilities. just the like there is a fact of life that across the same position at different school sites or at different areas like if I'm a history teacher at one school I might teach 36 kids whereas a history teacher at another school teaches 24 right and the type of division of responsibilities that comes with you know being in these different positions and different positions within sites means that it's not the workload is not always shared in a way that makes sense and then lastly essential versus non-essential work I mean in everyone's job there's things that are for example legally required by statute do versus things that it would be nice to have done, right? I mean, we the example that someone gave is, you know, when the custodians are short staffed, they can't vacuum every classroom, right?
I think we can do Zoom, but I don't know if we can do like a hybrid like a I think it's a Zoom meeting. It's just the owl the interactive. >> It's not interactive. >> Um Well, it can be interactive, >> but it's but it's a regular Zoom. It's not like a broadcast. >> No, no, no. I No, no. I I understand that. And I don't I'm not I mean, if it's coming from downstairs, it can be broadcast, right? It's not able to [clears throat] be out on cable, right? But if we could do an interactive Zoom downstairs, right? I mean, one of the things that we always keep talking about is people like the hybrid. People like being able to listen to our meetings and hear what's going on. And if we can look at that for, you know, if all of our meetings for all of our boards and committees, right, some of them are on Zoom because they don't even meet downstairs, right?
That's because it's not it's not that it's not helpful, but it's not essential. No one's going to come in and say you're breaking the law if like a classroom doesn't get vacuumed, right? Versus things that have to act absolutely be done or else there's some sort of legal or severe ramification and making sure that the work is being divided properly. >> All right, thank you very much. Let's give that group a round of applause. This group, I want you to say we also had X if you did >> and then read whatever that you have that you did not hear. >> Um we also had uh two similar um issues to the certified staff which time to adequately complete daily tasks. Um, which that kind of falls into uh people were just talking about they get called to do something else that necessarily to help out somewhere if there's a shortage somewhere.
They're all they're all hybrid. But if someone's meeting in person, can we >> But I think specifically >> being able to watch them Wednesday when they can, >> right? That's the other thing. Um, but the also is if we could schedule the finance meetings for the I mean, I think the finance meetings, it would be good for them to be filmed and on WACA and via Zoom all the time. But >> well, the other option is like, you know, if we can't get WACA downstairs, you can always record the Zoom and broadcast WACA. So that's another thing we can do. >> Yeah, I'll be happy to talk about with John and see what he thinks. >> So on a related note, um, you know, I know that that you guys were working with the Collins Center on a report. >> Um, is that are we going to have that in time for part of this discussion because I think that that would be really important.
Um, which goes into our second one which is staff shortages and coverage. And we also had compensation relevant to the volume of task and experience and staff experience needed. >> Can you say that last one one more time? Compensation >> relevant to volume of task and and staff experience needed. >> Okay. All right. Uh, so you had time very similar and then you starred >> volumes >> but you had it related to compensation. >> Yeah. I think part of that too was me and Justin were talking like on our what we see um we like we can't attract staff like I've interviewed people and they won't take the job because pay is not there the starting rate or not even necessarily starting like they might have experience but it's not comparable to what they can make elsewhere. >> Okay, I want to be clear because right that is that is a real thing.
>> We should they did the final draft right of part one, [clears throat] right, Katherine? And part two, the public safety one is I know >> it's been what a year and a half that we've been waiting on this >> actually. I mean if if we can't get the report we need to get an update on what's happening because we haven't seen >> and the potential draft. >> Yeah. A draft or something. >> Yeah. So we have the final draft of phase one and then uh late summer they started their interviews on phase two which is public safety. And so that is about 90% done. We're just working um on the police side. We're finishing that piece up. So, we should have that soon. >> Yeah. >> Police and fire. >> What's part one and what's part two? >> Sorry. Part one is everybody other than police and fire.
I'm not denying that, right? That absolutely exists out in the in the real world of things. But as a result, uh, which I think is similar, you're talking somewhat about division of responsibilities that it might be very similar to to the staff shortage coverage thing. Is that a fair statement that I'm making? what we talked about as often you mentioned that when people are short staffed it's just like >> oh microphone sorry >> um we were talking about with like shortages I mean that was like one of the things that causes a wonky division of work is when people are short staffed you get dumped with the extra work right >> okay I'm going to lump division of responsibility coverage together uh and we have time to complete task for both groups okay does that sit okay with you guys about where there's some similarities at least on those.
So, phase one is everybody >> um excluding police and fire. So, phase one, we just received the final draft. Um we have that. So, we're going through that. It'sund and I don't even remember. It's a lot of pages. And phase two, like I said, we're 90% there. We just need to finish up the um police portion and then we should be done.