And then you're going to list the options for the time to do the task and then options for coverage or equitable distribution of responsibilities. Everybody understand what I want you to keep in mind about your options. They need to be aligned to the governing board's guiding principles. They need to be you need to be thinking about SOFG when you come up with this particular option. An option can also be to do nothing. That is an option. And if somebody says do nothing, you don't get to attack them. You don't get to criticize any option. If it's somebody's option, they you write it down. The other options that can happen are that you may need to refer this to an outside committee for further exploration. I believe you did that last year with your compression issue, right? We may not have all the answers today or you may come up with an option or options that might need further exploration.
Uh, Y Jasmine has asked and Trisha um on 9:26 that we join them to uh vote or review and I'm seeing faces from >> 226. >> I'm sorry, not 9:26. 2:26. >> Sorry, on February 26. It's a Thursday night. >> You say the February 26. >> That's what we're looking at. Yeah. >> Yeah. >> Okay. So, planning board I mean it's their usual night. So, >> um so they've asked that we join >> Right. It's the fourth fourth Thursday. >> I Okay, then I might have the date wrong because I thought we were looking at Monday. >> Isn't FinCama usually Tuesday nights? >> Usually Tuesday, but we couldn't do that Tuesday. So, >> anyway, so they're looking for us to join their meeting and to look at >> look at the housing production and then vote the um look and look at the plans for the comp plan implementation committee.
So remember options can be whatever you think of to potentially address this issue. An option can be to do nothing or maintain the status quo. An option can be to refer it to committee for more work. and um no arguing about somebody's option. Okay, keep your guiding governing board guiding principles, your SOFG. We will talk about standards. That was the part I skipped earlier. We'll come back to that when it's time to evaluate. We're not going to do that today. Today, you're going to come up with options. I'm going to see where we go from there. So, back to your small groups. If you want more chart paper, um there's paper here. You can have one piece of paper for time to do task options and one piece of paper for coverage. If you can fit them on your paper, great. Whatever works for you.
Um and we should decide at our meeting um who's going to be the select board representative for that. Uh, couple other things. I was also at MMA and it was a great event. It's always, to Michael's point, some of the sessions were good and some of them you go, okay. Uh, the they they coordinated things a little bit better this year. We didn't have to walk across to the hotel in the middle of the day to do the Wimo lunchon. It was held right there. So, that was helpful. But they did a lot of I mean they always have over overlapping sessions but they added a new sort of conversation session that Michael got to lead for Metro West. It was the same time as the Weimo lunchon. So it was hard to like I had already bought my tickets to Weimo. So anyway, >> don't don't worry, you didn't miss much.
Everybody clear? Take your roles so you know what to do and who's doing what. You might consider switching up the role. Uh you might want to keep it the same as you had this morning. Whatever works. You know, the light Uh, >> I just have a question. Does that not affect the >> Hang on one second. >> Dominic, can you guys there? >> That's okay. I just I have ADD and it is I don't really I just self diagnose. Um, but it's hard for me to track. So, thank you. All right, Yolanda. Everybody >> maybe Dorothy could probably might have an answer, but wouldn't that affect the service hours that students are supposed to receive? >> Yeah. We would never say that that was okay for someone who needed to provide services. >> Okay. >> Yeah. And to clarify, we're not at all advocating that anybody who's sick is attending a meeting, even from home.
>> So I heard it was it was us. But still and but I think it's because they it wasn't planned well. So >> it was way off. >> Although we were the coolest table over there. Okay. Well, that's good to know. That's good to know, just to be clear. Um, so a couple other things. >> Very true. >> Uh, I'm doing office hours, I think, with Bry Saturday morning from 9:00 to 11:00 at the library. Tomorrow morning, there is a ribbon cutting at Tento. >> That's right. >> Yeah. At 8:30. I unfortunately can't do it. Um, but to let people know, there's a new business being celebrated. And then next week, uh, I'm going to be doing an in person. Again, I don't get to do this very often. I'm a part of the Mass Municipal Association Executive Board and they're having their in-person meeting in Boston.
So, nope. All right. Okay. You're all right. So, what I what I have here are I'm going to just read through what we have. Update job descriptions. Make sure tasks that are being done are aligned to SOFG. Uh increase AP contracts to 12 months. Add a prep for teachers. uh change ed secretaries to 12 months. Um rotating extra preps. Can I get a little more information about that? >> Yeah, so it's something that's been done at some sites where we have specialists teachers who have more than one prep and different sites use their add the specialist teachers additional prep time for different things. And in the past they've used them to provide a grade level and extra prep like so in a day they'll have two preps instead of one. I see. >> Like if you're a band teacher and in a day you have four preps or whatever, right?
So, I'm going to do that and then >> go with them to the state house. I had the opportunity to do it in November as well. And so, and I think that's all I got. Thank you. >> Thank you. Thank you for what you do. >> Thank you, [clears throat] >> Makita. >> Thank you, Mr. Chair. Um not much to report uh over the past uh since we've past met as I have been struggling with a with an illness but I am looking forward to office hours coming up. I'll be in the afternoon with I think Claudia on the 18th. Uh so we'll be at Duch De Lee from 3:00 to 5 and then uh again in in I think March 7th I will be with you Joe at the library. So, um, a lot of other things coming up, but um, oh, and I Oh, well, I don't know.
You'd use two of those to go or three of those to go cover another teacher to give them an additional prep instead of being used for some other thing. >> Got it. >> Alex, if I can give you a little more context, too. >> Thank you. >> When we had Prop 123 money first come on board, we were able to have additional special area teachers allocated and the specific use of those teachers was to provide an extra prep. >> So, uh, and that was done on a rotation. So in a six day cycle, every teacher had an additional 45 minute period. That was the the beginning of that. And then it sort of morphed like Daniel was saying, it's changed from sight to sight and uh those open periods are used for different things and it's no longer prop 23. So all that good stuff.
Well, I'll check my dates, but it might be you. I don't know. We'll see. You'll see. You'll see some of us. You'll see one of us. You'll see two of us. Um, so >> um, [clears throat] that's all I really want to share for now, but looking forward to getting out to the community and uh, listening to folks uh, especially about our upcoming budget situation. So, thanks. >> Thank you, Nikita. >> Thank you. I I hope we get some public publicity. Maybe put it in your newsletter, Michael. Right. >> Just because it would be nice if uh >> it is in >> Yeah. What's I think it's >> just consistently. Yeah, that's great. Yeah, >> because we didn't have dates last week. >> No, we did. >> Oh, I missed it. >> We just we had dates. We just didn't have the people associated. >> Oh, okay.
>> So some people, just for my own understanding, some they may have this extra prep. The special area teacher may still have an extra prep. Is that correct? special teacher will most likely have extra preps because of the way that master schedules are configured and they have common planning time. So all third graders go at the same time. So then with that there might be some gaps in their schedules. >> Some sites use those gaps for support in their um calming room or in their u >> uh power hour or things like that. >> Okay. All right. So it's not standardized across the district as to how they utilize them. Okay. >> I think that's a really great point. >> Thank you. >> Uh we talked about a work from home option specifically for certified support staff for meeting not services. Is that accurate? >> Not services.
That's what I meant. Yeah. All right. Yeah. Yeah. No. Okay. I said I [laughter] >> Now we have people. I feel like I just signed up. You you you did. [laughter] >> I was going to say we miss >> Julie. The cruise director has put that out there. >> Thank you. >> And thank you for doing that. >> Thank you very [snorts] calling you Julie. >> No. [laughter and clears throat] >> All right. So I um I've you know been to a few meetings. I went to a couple of conservation committee meetings. I have um I signed up to be liaison to the con uh community um yeah CPC. Thanks president. Thank you. >> Um and I couldn't attend that because the storm water committee also meets they meet at the exact same time. So I might be looking to trade with somebody for for something.
>> Uh working hours like a designated start stop time. Uh that's >> yeah. >> Okay. inservice days, possibly adding an inservice day after a break or before a break or something like that. Uh designated times for preps. >> Designated times for sorry meetings. >> Yeah, professional development. >> Thank you. >> I could put meetings and PD. Correct. Okay. All right. >> Understand that resource teachers are providing services. How can you work from home? You're providing services. But there is time when something come up the last minute and you cannot go to work anyway. But you but so you won't gonna be five services that day anyway, but you still have a meeting that has to happen that day. I just want to throw that out there. >> Okay. Done. >> Could I also since um extending the CEO's uh contract for 10 months instead of nine >> extending CEO?
But >> conservation >> I have been doing the conservation so I wouldn't mind that. Um, and I I've reached um I did reach out to Aaron lad and uh let him know that I was but but I think I did tell him I also had a conflict. So anyway, so last night was Stormwater and I met with u Rob St. Germaine over the weekend to get a little get me up to speed a little bit faster, but it's going to take more than that. Um >> a lot of information things I haven't thought a lot about honestly. Um but it was very interesting. You know, there was a lot of talk about um you know, these are all state mandates. We're we're kind of living on our laurels at this point. The state hasn't released their new level of new permit and um that's going to happen sooner or later.
>> CEOs. What's a CEO? >> Um, community education and outreach specialist. >> Okay. >> Comparable to >> to 12 months. >> No, no. To 10 >> to 10. From 9 to 10. >> Okay. All right. So, this is what we're going to do. We're not going to evaluate these just yet because I think we need more information because if you're going to extend folks contracts, we're going to need a cost analysis for that. Does everybody agree with that? If we go if you're >> want to know what are they going to be doing? I think teachers going to be like, okay, what are people going to be doing? Where is any of their contracts? >> Like at AP is going to go 12 months. It's currently 11. We need to know how much that's going to cost. >> Mike, thank you. Thank you. Thank you.
We're working I guess we're doing pretty well with our replacing our storm drains, but we need to we still have a lot of work to do in that regard. Um, and then so that, you know, that's there's there's a lot more to it than I certainly realize and there's a huge uh huge number associated with that work, right? >> Um, [music] and that's why it's so important the conservation commission, you know, is working with these developers to make sure that, uh, they have some responsibility as they add to our storm water. Um that was kind of you know my my point earlier. Um and then the other thing that was interesting and is important for our budget and you know I've certainly seen this happen in in budgets is that so so Doug Small our DPW he's in charge of storm water. That's also something he >> is.
>> So, so just to clarify in terms of work, the the APS are 12 months. We are 12 months now. We just don't have a two week vacation that all other 12-month employees go. We work 11.5 months and we have two weeks off technically, but every other 12-month employee has that same contract, but they have a two week vacation. >> So, you have an 11.5 contract, >> but your contract is 11.5, >> correct? Okay. So, you're not 12 weeks. >> So, you're not obligated to work. I mean, >> I get it. >> Some people do. I see what you're saying. >> I would argue that, but Okay. >> All right. So, now what we're going to do the same thing with the options. Can we add in the make teachers 10-month employees too? I'm joking. I'm joking. >> I don't know. That's definitely because you can certainly add a inservice day and not pay.
Yeah. >> Yeah. And so um some of his some of the storm water uh so the storm water is what kind of a fund is that Michael >> I'm sorry >> enterprise fund and so some of the enterprise fund is associated with salaries for DPW people right and that makes sense but sometimes the allocation for some the storm water people might seem like it's a little heavy and they're not getting their money's worth so there was a little conversation last night about that and it was good conversation And as one might expect, they're both, you know, sort of, you know, advocating for what their the needs are. Um, but I think it's something that we probably should take a look at and because I think if we are really funding DPW uh in a way that from our sto storm water fund, then you know that's probably not the best thing to do.
That is an option. Okay, let's talk about coverage options. So, uh let's start with classified. This time >> our um coverage options were create flat rate accommodation for additional duties for hourly employees not to exceed a certain number of hours. We were thinking 40, but we're unsure. Um hire additional staff and that's compensated appropriately. Sorry. Sorry. Is it additional staff or is it fill vacancies? >> I I think it's both. >> Both. Okay. >> Yeah. We We felt like as far as coverage goes, if we had more staff, the vacancies were filled and we had more people, then the coverage wouldn't be such a problem. >> Okay. Tell read your first one. A flat rate for employees Oh yeah. Create a flat rate for additional duties for hourly employees. >> They go over 40 or >> Can you explain in what you guys were talking about?
We need to fund DPW from our general fund as it is needs, right? But sometimes obviously you do things like that when things get tight and you kind of shift some of >> like that I can't tell you for how long that sharing that sharing that enterprise fund like that especially when it comes to salaries because they're doing that work. >> Well, I mean storm you got to take a step back, right? Because storm water is a fairly new fund. Yes. >> Six years. So as as the work that they were doing shifted then we started allocating we didn't I mean we didn't have it for a while right we were allocating either the general or it was being some of it was being allocated to sewer and water >> water right and that's been that that's been done for quite >> to Rob or Doug >> oh sorry >> I talked to Rob personally but at the meeting last night last night it was both Rob and Doug were there and so you know the conversation from Rob is we're paying in 80% of this person's salary and we're not getting 80% of this person's time.