>> Great job. Before we go on, are there any questions about any of that? >> Well, I just want to say um I' I've come across sometimes um at different events maybe um at conference that there are vendors that want to come in and do our food. And I'm like, "No, we're Gilbert Public Schools. We do not need you. We have our nutrition services department." and I really appreciate the hard work you put in to taste things and make sure that they're going to taste good for our students. I think that's one reason why we're able to bring serve more lunches and more breakfast is cuz it is it is good food. It does taste good and and I like to brag after this night about how wonderful everything tasted. Um, and I really appreciate the hard work that you're watching fiscally as well as culinary so that the families are getting a really good product for their money.
>> Correct. So, how that works is we have a set of parameters that are um delegated during the school day and then I think it's at like four o'clock those parameters can then be controlled by families at home if if you're involved with the securely at home. Otherwise, it's the same school parameters that just extend out but after 4:00 between the hours of 4 pm and we'll call it 7 am. uh the families can then have control where they can unrestrict some some access or make it even more strict. Parents can monitor the websites that their kids going on. They can look at uh what they're searching on in Google or any other platforms as long as again they're they're um signed in through their school account. We we highly recommend families to sign up for this, right? It's a really good way of paying attention to what's taking place with our our students online, right?
They they have they run our admissions software. There'll be one representative in person with us and they'll also have a member from GoToCTTE who will be remote um on Zoom. and that person who's remote, they're actually the ones who are physically conducting the lottery um through their system. Um so this structure provides um both independent oversight and procedural integrity pretty much in terms of the lottery. The only thing that somebody could appeal um they can't really appeal not getting in because it's a lottery, but if there were any irregular irregularity, so that's why it's really important that we make sure that it's um clear transparent process. Um, I don't know. Did you want additional details about how it will be run, what it actually looks like or Okay, I'll keep it >> short and sweet.
Um, there's many spring concerts coming up across the district, including the coral concert tomorrow night, and there's a a Disney send off on April 6th. Um, I also should be up there that they're looking for volunteers to work those conf uh, concerts. So, there's a QR code. Lovely to hear it. Thank you. If people want to scan and sign up to help out at the show, it's literally an hour. sit there handout programs. You say hi, welcome, thanks, and away you go. If your kids are performing, it's a perfect opportunity. Um, and finally, they're providing support for the musical, which had a lot of press tonight. Uh, Freaky Friday will be March 12th and 13th at 7 p.m. and March 14th at 2 p.m. >> It's fantastic. Pretty important.
So this just means that until this is stabilized the districts has to maintain their cash flow. Luckily we have a strong cash balance with our reserves. Um so this right now does not present a threat. So we will not have to do such things as a trans which is um uh tax um tax repayment note um which you have to pay at a high interest note. So I'm happy to say that even if the deferrals materialize, we knew about this last year. We were able to maintain and we're confident able to maintain in the current year. Next the financial impact. So here um is showing that um the cola is projected to um continue but what is unique is previous at um first interim the cola for next year was um projected at 3.02%. Right now it's a decrease going down to 2.41. 41%. Um we also see the COLA and um 2728 and 2829 are also going down um from yes except for 2728 and 2829 will be a slight increase.
Janice always has a smile on her face and is a joy a joy to have in class. We are so proud of Janice for her hard work she's shown this year. It's important to note she earns excellent marks even while doing seventh grade math as a sixth grader. Way to go, Janice. Keep up the excellent work. And Janice was nominated by the middle school teachers. CONGRATULATIONS. >> HELLO. I'm Owen. >> Owen is an allaround wonderful person. He is kind to those around him and gets along well with his classmates. He's responsible with his schoolwork, always being on time, and earning good grades. We are lucky to have such an amazing student like Owen in our school. Congratulations, Owen, and you were nominated by the middle school team. Hi. >> Ian consistently demonstrates kindness and helpfulness toward peers and is always willing to try new things, especially trying cross country this year.
Thank you. >> Thank you, Michelle. >> Yeah. I just I had a real quick question. Um, just cuz I I live in the free and reduced lunch world at my school. So, it's slightly different. So the the dollars that you're talking about, this is just the lunches that like our our parents, our families would be paying for. That's a separate totally separate is the free and reduced. Does that come out of the same pot of money? >> So are you talking about buying the food or buying the meal? >> Yeah. Well, I just know there's a lot of very strict rules regarding the free and reduced lunch program and how it's served and all of that. I was just wondering if it was if they were separate entities or if they were >> I love this question. Good news. Good news. It's completely the same.
Um so, um please make sure and we'll continue to roll that out as well, too. >> When you hear somebody mention because a lot of the kids charge their Chromebooks in their bedrooms. So, that's that's been the recurring issue is kids watching YouTube when they're supposed to be sleeping or whatever. So, I was telling I was telling a family just this weekend that they didn't know about it. So if you hear someone complaining about their kid watching YouTube in bed, >> let them let them know that this is available. It's a great tool. It's all included. I'm very excited.
>> I could short and sweet and then I'll take any questions. >> Snow is building. >> Um, so basically anybody who is qualified to be in the lottery, they will receive that an email. Um, I believe it has to be at least one week in advance with um their lottery ID number um and information about when the lottery will take place. So that's just indistrict applicants only who meet the residency requirements. Um I explained who would be there for the process. So each student they have their lottery ID number as the lottery takes place. So I think um Mr. Lopes is going to start out. So it's a little bit slower so you can sort of see how it's working. Um but every student who's in the lottery will be randomly assigned a number. I believe it's from 1,00 to 9,999. So somewhere in that range.
Any questions about PTO's? That really leads into a calendar events, which is perfect because you hear about all the things that are going on. I will tell you the PTO's in in the booster club anytime a board member can be there to say hello they're extremely appreciative of our attendance our participation I know we just came off prisms I know many of you went to that also it's it's just great to support where you can and and chat with people and let them know that you know the board is not just in this room but the board is out in the community and uh we're enjoying all the fruits of our labor this on the staff. Okay, with that the consent agenda, I'll take a motion uh that the camp board of education approved consent agenda. I'll just say for Amy on some of these things that we're going to go over, you always have the right to abstain.
These are all projections right now over the next three years if this materialized that would be a reduction of about $2 million um that we would have to account for over the next three years if this is adopted. We have always had the uh we call it the revolving cola. It goes up and down from May revised January budget and it's not until July that we actually know what happened, but we actually use these numbers. So we'll have these numbers in our second annual report. Um and if the changes at May revised then we'll update our figures again. And this is also showing that the cola will be applied to nutrition services mandated block grant special education and the one that's new for us but it was new last uh January is special education but come July that was the one that he identified that he would not be applying the cola state preschool.
He is a dedicated hard worker who puts forth his best effort each day. When faced with challenges or moments of frustration, he shows growth by finding positive ways to problem solve and persevere. His determination, teamwork, and positive attitude make him a wonderful role model and a welldeserving colt of the month. Congratulations, Ian, who was also nominated by the middle school teachers. As the middle school team, we would like to nominate Malachi for Colt of the Month. He consistently demonstrates kindness, safety, and responsibility each day at school. He works hard, takes pride in his learning, and is responsible with his schoolwork. That's true from Cena. Malachi, your positive attitude, thoughtful choices, and strong character make you a role model for others, and that has a positive impact across our campus. Congratulations on your nomination, and keep being awesome and doing great things. We are so proud of you, middle school teachers.
And the reason is you wouldn't want a student to feel discriminated against. So every food item that goes to someone who's free and reduced goes to someone who's paid. So it's all the exact same foods regardless of how much we're getting in a reimbursement for a free meal, a paid meal, or a reduced price meal. So th this is um across the board universal and that's the best way to do it because you know I think you're right. In the olden days they'd have you know you have a different color ticket if you're free and reduced or something you can only go in this line. The days of that are completely over. That's completely illegal. We can't do that. >> Oh yeah, sure. No, I was just cuz I know when it comes when it comes to counts things like that for like our breakfast and our lunches, we have to be exact on the numbers.
>> I didn't ask this for Al's presentation, but does anybody have any questions for Al or Joe? >> Sorry. >> Okay. Thanks, Joe. >> Um Al, is there a particular order to your principles and directors needs? >> We do. Um so right now um just want the public to know and I know that school committee knows we um have our budget presentation that I know that Aaron's going to be presenting um but one of the things that we've created and our principles and administrators and directors have been working on um is really rolling that out to you um in terms of what their needs are and what they're looking for um as as in the roles that they have um their budget requests the costs that go along with it and the rationale as well. I know they had um send that off to school committee earlier.
Um students will be rankordered from lowest to highest number and then grouped by community of residents. Um so students will be accepted um in alignment with the number of seats allocated for each community. So for example um Andover and North Andover they have 25 seats. So the students with the lowest 25 numbers for those communities they would be accepted in that first round. Um so people don't have to watch the lottery to know if they're accepted or not. It's actually going to be going kind of quickly. Might be difficult to see your number. Um, after the lottery takes place, every student will receive an email telling them if they were accepted or placed on the waiting list. They'll have 10 days to respond to our offer of admission. And if a student declines the offer or if we don't hear from them within the allotted time, then that seat will go to the next student on the waiting list.
You can vote no. Yes, but you always have that option. So, um so may I have a motion? Can board of education set agenda? Mr. Sher second, Mr. Bush. Thank you very much.
So this is showing our LCF projection with the new reduction in cola. So 2526 remains the same that cola has been adopted. Um, so now we have a a reduction of revenue in 2627. Right now, if that materializes, that's about $560,000 that will be reduced from what we thought we were going to receive at first interim. Um, this is showing other state revenue. Um, this is our lottery funds. Um, there is no change. It's not subject to um, COLA. Um, but this makes up about 1% of our budget. So this is just showing over the next uh five years um how much we will be receiving projected in state revenue um state lottery funds and this is other state revenues which is the mandated block grant where this is different from lottery. This will receive the cola. So you'll see the amount that we receive from grades K through eight will increase over year to year and that is also true for grades 9 through 12.
Normally we would have at this point in time we would also celebrate our golden horseshoes uh which are our staff members but both of them were very sad that unfortunately they had some things they had to do with their children and families tonight. They weren't able to make it but our classified staff member is our safe clerk and she also helps and works in the preschool and helps us in the front office. Her name is Monica Padron and our certified staff member was Mrs. Valeria Navaro from second grade. So we will be celebrating them. Have all of our quilt of the month students come up for a group picture. Parents, you may take a picture with them as well. And congratulations once more to all of you. On the count of three, say cold. One, two, three. You can be louder than that. >> You say, you say >> rock.
So, I was just I was just curious process-wise when it came to the free and reduced lunch versus the kids who pay, how it works on our end, just cuz I I see it from the classroom and how I have to do the counts every morning for how many kids eat breakfasts and then how they do the counts at the lunch, you know, things like that. So, >> so they ask you at your school who's free that's eating. >> We we all are. I'm at a totally different My setup is slightly different. So, >> they're in a C school. She's in a C. >> So, I was like, "Wow." >> Sorry if that was confusing, but >> wow. It's a it's a very different dynamic, but I just know I just know the rules around it. >> So, we definitely do the counts and there are lots of rules, but there are separate rules if you're a C school.
So if you had questions, I know some people did ask some clarifying questions for them. Um which was will be helpful. Um so we're asking at this point now we're going to sort of do what we call an elevator pitch, right? So where um it's it's an expression that's used that if you're in an elevator and you're you were going up in an elevator, would be a conversation if you were trying to um talk to someone about an important topic. And that's what we're going to be doing tonight. Um our audit first is we're going to have the director of facilities go first, Dan. Um, and we're doing that because Deian and I are probably going to be talking about 4 in the morning. So, we want to get him with the snow coming. So, we want to make sure we're taking care of our conversations early.