After the um lottery is done, we'll also have a cert certified list. I think it will be like a a PDF document that will be signed by some of the people who participated in that process and then that document will be posted on the website. So that's kind of the quick version. >> Mrs. Ferris, >> this is no like application. >> So they've already applied. Everybody has already applied. >> Okay. So, so what if what if the family can't decipher whatever information they're getting that tells them they have to enter that ID number or whatever into the system. >> So, there's nothing they really need to do. It's really just notifying them that if they wanted to watch and if they want to look at that document on the website, they could look and see what their ID number is and they can see what number they pulled in the lottery.
Uh any any questions? All those in favor? I opposed. Okay. Thank you. 9. All right. Um, we're going to review and possibly approve the following policies of first read. First is the non-discrimination community. Mr. Sher, I'll make a comment about the first three because they're all in the same categories. They're policies that we adopted last year, John. last year uh that had some what we felt were minor changes to keep up with some uh changes in new law uh to be in line with with where the state and federal government is. The committee adopted all three of them unanimously, but certainly uh adopted and asked you to approve them. Uh if you have questions about any of the wording, we did have a few questions, but they're pretty easily answered, but there's nothing dramatic there. It's it's um working from policies we adopted a year ago.
It would also increase. And so this is the mandate um that we're supposed to receive the funds to fulfill the obligations that we have for all the mandates that are put on us. Um we know that this doesn't even touch the surface. So every time a state mandate come out. That's why we always talk about having unfunded mandates. In the state's eye, they're like, "Oh, it's not unfunded because we give you $40.3 for each student." But that doesn't touch the salaries of our staff that has to do all the the testing or the notifications. um when we had to do uh the sanitary napkins inside all the restrooms, we had to pay that at our own um district funds. Okay. Um this is our retirement. Um so the district for every dollar that we pay our classified employees um the district um pays right now 26.81%.
>> Okay, now you can go. >> Well, thank you everyone. One of these days we're going to get the hidden camera because the the smiles on the parents and family members are congratulations you all. We've got some more paperwork and stuff to do. You're welcome to stay or feel free to take a cookie and go home. We'll take a couple more right now. Really good. I'm so excited. >> All right, guys. We'll reconvene. Anybody here? So that takes us to our consent agenda.
There's even some stricter rules for us to check to make sure that certain things are being done exactly according to C regulations, which are slightly different, but we would still buy the food and go through the same procurement process for that food as we would for a school that's not C. So, that's a good question. >> Yeah, thank you. Sorry, I didn't mean to. >> No, that's good. That's good to derail you there. >> The difference is how much revenue we receive from the federal government regarding the nutrition services program, right? So, for every meal that's free, we receive a higher reimbursement than for any any meal that is paid. >> That's the biggest way to distinguish those two things. >> Okay, perfect. Thank you. >> Yes. And and so um with the CB school, we don't get all of it considered free. it has the multiplier.
>> Snow, >> we're not sure. But we would have Saturday, we wouldn't have had that much snow either. Um, so we're going to have Dan come first if that's okay. >> One one thing out. So, all of the forms that have been filled up that they're presenting on that they're giving the pitch on, that's going to be available if it's not available already on the website as part of the documents for this meeting. It's available now. So, anybody in the public wants to go look at these, it's on the website under the school committee all agendas. It should be the top link probably the uh meeting documents. So, you can look at these anytime you like and every one of these um presentations you're going to see, you're going to see embedded into Aaron's presentation at the end of the budget as well, too. D want to join us first.
So, you know, they could just kind of see that number, but really that number in itself won't tell them if they're accepted or not because um you know, there are so many seats for each each community. Um so that's why it's that part is really just for the transparency. It's not so much I would say for the clarity for families and students watching. It's really the transparency. So that's why we send everybody the email um after the lottery to let them know if they were accepted or weight listed. Would it also be >> Hang on one second. Sorry. Are you all set? >> Uh yes. I don't know. I don't know. >> Mr. Mercedes. So, they will be notified by email and um and also uh mail or no mail? Just email. >> Just email. >> Um I have to tell you that unfortunately a lot of the people in my community, they they don't even know emails.
Okay. So on the first read, what usually happens, Amy, on the first read, uh we approve and then we gives you more time to dig into it. uh you can come to policy and chat there or then we go to the second read and many times at the second read will actually approve the approve the policy but if there's further conversation then we'll go back or we can go back in policy and go from there so uh having said that the first one is move can board of education approve the non-discrimination community policy as first read motion thank you Mr.
That is projected to go down. We thought that was going to go up to 27% next year. Um so next year is projected to go down to 26.40%. Calsters is remaining flat um at 19.10% and is projected to remain that to 2930. And here is looking at our NYP. Again, this is the exact same numbers for projected revenue um and expenditures with the exception of the change in cola. Um so it still shows that we'll meet our financial obligation in 2526. Um we said we're going to meet our financial obligation in 2627. At first interim at 2728 that shortfall was projected at 3 million. Um so now with the change in revenue um for all of the different categories this is now changed to 4.5. Again this is all projected. Um we're already putting in the work. We still continue to go line by line.
Is there any discussion before we motion and all that stuff on the consent agenda? I think the big news in there is uh unfortunately the Curtises are retiring >> you know if you can't get it you know I read a thing >> something about you know you got your money you're buying time instead of saving money kind of reverses itself to some extent can't help spend Okay. >> Yes. >> Miss Peters. >> Yes. M. >> Yes. >> The new business is to approve the uh fiscal year 2026 soul source. >> So before you is our updated soul source procurement list. Um, one of the things that we did learn in our most recent audit is they updated how they want this to to actually look. Um, so one of the things that they added was the estimated annual expenditures. So what we use for those is we just use previous year expenditures.
So, it's it's kind of a slightly different playing field when you're a C school. Any other things for Michelle before we dismiss her? I I had one more question for um since we have more students who are purchasing um our you know, our food here in the district. How do we um how do we buy the right amount of food? You know, with you have to do the commodity purchases all at one time. So how do you know so you don't have a surplus of a certain kind of food or not enough for you know that increased population of students you know eating. >> Thank you. >> So we have planners that we do and all these planners have to um figure out just like I said the nacho beef is 177. So we do the math on all of our schools in the district and how many cases we believe we'll use by our menu rotation.
Good evening. Anyone? >> Yeah, absolutely. Hello again. I'm just uh represent looking for extra support for custodian staff. Second ship here at Tahanto Regional. Um you know this place get very busy at night that it's actually quiet at night. uh just uh for the cleanliness of the you know bathrooms and locker rooms gym hallways uh just to keep the uh place upkeep secure clean a friendly environment for student staff and the community >> and and just clarity on this and I know we'll keep it on two minutes deal so we have a custodian that works here at night that has his section which is up here in the top pilot building but anyone that's at any events here at night and I know that Beth can certainly attest to it with all our games and national honor societies and things that are taking place like they're they bring food, they celebrate, they're wonderful, but once the custodian is done doing his section there, he comes down here that and and people are great in helping pick up and pitching, but we're really looking for another person to really be um taking care of the sections down here.
Like I I'm telling you because I mean I I'm sure that the kid may be able to watch it, but I I don't I I wouldn't just leave it up to the to the kids because I don't think that knowing that the community that I a lot of these people don't even know how to how to go in the internet to tell the truth. Um, so that we have to find maybe a way that can I I don't know, maybe going in and I don't know there have to be a different way because I know that there going to have a lot of people that not going to show up because they don't they don't know they were they were in unless the kid the kid by itself who actually is able to more, you know, more um savvy on on computer technology, they know how to navigate through the through the but I I know that a lot of these parents.
Sher thank you Michelle uh any questions on that any further questions Mr. Shir hearing none. All those in favor I opposed. Okay. So n thank you. All right. The second one same same situation little bit smithing. These are uh good one shipment policies with just minor shifts in the wording or to bring them up to date. So I'll take a motion move that can board of education approve the non-discrimination students policy as first read. Thank you Georgia for first second. Thank you, Ally. Any further questions on that one? All those in favor? I. Okay, we're nine. Thank you again. Okay. And then finally, u the next one is the renew the policy to prove the following policy. Uh the >> I'm lost here. It's not non-discrimination >> similar to the others. >> I'm sorry. That's right. All right. Review and possibly improve the following policy is the first read.
Um we this does not reflect any reduction. This does not reflect any change. This does not reflect any retirements. This is literally just using the data that was presented at first interim and just showing the change in effect. If nothing changed, this is where we will be.
Show you this. Um, soul source procurement is that we are only purchasing from this one vendor for this specific item. either because a that vendor is the only one in a reasonable area or two because we already have something that is proprietary and we need to continue purchase from the vendor. So we got this here brief tonight for your approval. >> I'll move that we approve the soul source. >> Mrs. >> Yes. Miss Peters. Yes. Mrs. A. Yes. Mr. Austin. Yes. Next action item is to uh issue the purchase order for to resurface the playground service of the preschool. Before we go, is that a No, it's not. It's a regular. >> Is that a request for that dollar amount? >> Yes. >> Is that the dollar amount we're going to >> That is the dollar amount that we're so please. So over within the free school playground the um the surfacing is falling below the u the curb level.
So then we fill in the planner and at the bottom it gives us a total of pounds and dollars that we'll use for that specific item. So all of these get added into a system and we tell them these are where we want our pounds to go to this manufacturer. >> And that's usually based on lunch count and historical data from >> we go on this year. We go off exactly this year what she just said >> and then we meet with the supervisor and we say are you going to serve nachos one more day a week or are you going to do it more often? Is it going to go up down or is it going to go down? Oh no, the kids are getting tired of nachos. We're going to do it one less day, whatever. Then she goes a little up or a little down.
All of our games, bathrooms, all of that take place. There's absolutely need and we're looking for that extra FTE if not even here at the high school but if there's an event happening at Bstead one night if there's an event happening in Berlin it could also be in Florida but primarily would be here at the atmospherate that we're depending on like people to basically volunteer to pick up after themselves and and when that doesn't happen there just ends up with there's food in the bleachers there's bathrooms are trashed it if it's come here on a Friday night. You'll see it's tough. >> It is. It's even more concerning on Thursday night when we have to have school open for the 6 a.m. the next morning as well, too, right? >> Yeah. Absolutely. >> Thanks, Bob. >> Yes, make sure the door is open for everybody.
>> So, we'll email both the student and the the parent email that we have on file in the application. The thing is um for our application now, it's an online application. Um so, everybody really needs to go through that process and register online. So, I think it would be probably be a very small number, but what we always do if we don't hear from someone, we don't automatically just say, "Okay, 10 days is up and you know it's too late." We try to reach out to them. We will make phone calls. Um, we also reach out to the middle school. So, if we have a certain number of students from a particular school that we haven't heard from, um, we'll also contact the counselor from that school to see if they can help us get a response from the family. We don't want to just miss somebody like that because not only is it, you know, not not good for them.
That's the non-discrimination personnel policy. So, I take a motion that can board of education approve the non-discrimination students policy as a first read. Thank you, Ally. Amy, I'm going to put you down for how Thank you, Amy, for a sec. All right. Any further questions? All those in favor? I. Thank you. Thank you, Jordan. Thank you, uh, Felicia. Okay. Uh and finally the review and possibly approve the the uh the visitors policy. I'll take you want to speak to that. It's a little bit more deeper. >> The personel. >> Yes. Yeah. >> He did say the last one. He said I'm sorry. Um we're going to amend that to say personnel. Can I have a a motion to amend that vote? Thank you, Jordan. Thank you, Kim. um to read personnel. All those in favor I so that makes it efficient. Right. So now Mr.