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now why does it boil down to about 26 i think was part of your second question is we are looking for that individual determination you may have two students who look the same on paper and maybe have similar backgrounds but one is determined to change their story and those are the students that we want to offer all the supports for not that we don't want to offer the supports to the other students but that's where the school-wide aspect of it really comes in so those both students are getting systems and levels of support but we want those kids that when they find barriers in front of them they overcome them they don't just hit the barrier and walk away and say i'm done like that's that's that second part and then to your third part um which i believe is why was it originally mainly first company why this company oh why this company i can take that if you want to so um when we all attended the first avid training when we went it was one of those where you know sometimes you're not always not every training is equal right so when you go everyone was like wow that was amazing and through avid what they've really done is they've taken actual tangible things for teachers to do so we know that um i can have socratic seminars but what they've done so well is provided examples step by step for from primary all the way to 12th grade try this try that there's lesson plans there's differentiated based on each kid's needs there's different tools to use and such a variety and not only just you know elementary's got all these things junior high's got all these things each content area has got all these things so it's really the wealth of what was provided in the training and um they're awesome about allowing us to then take that and do what's best for our district and allowing us to then in-house train so like drew and i do the majority of the teacher training and what's so impactful about that is in my job i am able to go in and model and work with the kids and work with the teachers and pull in actual artifacts for the teachers and then we have these discussions of like this what's what this is what works with our curriculum and in our district and so they also allow us to do that now where we can build that capacity within our district what works for us i guess i have one last question then i'll let everyone else ask because i know that i think i know the answer to this already what's with the big binder yeah right i'm actually glad you answered that because avid is not about the binder but the binder is a physical thing um that we see and avid is so many more when you hear these kids academic language of like i hear what you're saying but i have a different point of view and building on however the whole um idea of avid again goes back to those academic skills that we're teaching to create academic habits so we know organization is important and we know that being organized no matter what you do in life is going to help you to be successful but we also need to understand that we want to directly show kids some ways to be organized now avid is not an avid binder it's actually referred to as an organizational tool so nowhere in the avid bylaws or whatever there are does it say it has to be a binder and in fact many teachers have said hey this works to do um perhaps a folder for them when we have a take-home folder or what does our backpack look like i also will honestly tell you i think that's an area for growth for discussion there's not one way to organize and just like you would differentiate in any other way i think that's something that we need to look i know there are kids doing it some kids have crepes because that works better for them so that was one thing that was an idea that a lot of teachers really liked when you're a third or fourth grade teacher and you know that the kids have everything in their binder and when you ask for a pencil you no longer are missing kids for five minutes as they're diving into their desk to pull out a pencil it's like wow and so it's more of a hey we know that everything's all set let's work together what do we need to refill you don't have glue in there let's put more glue in there so that you're set up for success however area of growth and teachers are differentiating what's best for kids it's teaching them how to be organized that doesn't mean you have to be organized with the binder and i think we'll probably grow on that now that we are moving to one to one and we're going to really start to leverage those those digital skills and really kind of see how do we move away from the tangible into the digital world as well do we know if it's going to be 100 success no but we're this is this is the next evolutionary step that we see for this district in terms of that and i've been talking with fifth grade teachers too like let's show them everything so that they can pick what's best for them because that's what the whole point of it is right as we thank them to organize their learning oh sorry yeah no thank you very much i i appreciate the the passion and the explanation um you've answered my questions hi ellie and drew um thanks for the presentation and you know there's a saying that i can show you better than i can tell you and i love the fact that these presentations are great but i've also seen the students in action i've seen socratic seminars in the elem at the elementary level and those awesome stories drew that you talked about um at the ju at the high school level and at the junior high level and so where can we see this in action that's actually an outstanding area of growth for drew and i think to make that more um represent or more shown for families a lot of times what teachers will do is and and this is an area that we've also trying to increase it's like the kids are doing these awesome things but they don't even realize maybe that's like an avid thing or they don't even know how to say that so teachers are starting to put more into their newsletters like hey we did a philosophical chairs that's an avid strategy and it allows us to agree and disagree in an organized manner or this collaborative structure four corners allows kids to get up and get movement in while they're learning so i honestly that's a fantastic way other than what the teacher has told you that is definitely an area of growth that i think would be too great to build on and at the secondary level as once again we welcome anybody to come in and see all the different differentiation skills and and systems of support not only in the regular classroom but also in the avid electives so if you want to come and see and sit in on a 48 minute avid lesson or have an elective class period we would love that so then you really start to get the feel of what it is once again i we can explain it all to you but once once you actually are in that room um and and i know that uh miss dalques and dr strong have been in there and they could be like ah yes now i'm starting to see what you guys are talking about so we would love that anytime so can i ask you a question that goes with that so how can we take it from those one or two classrooms and get it out into the whole district like what do you need from this board to get that expanded so i i would say what we need is just the continued support from district to allow us to uh work with teachers and district directors and uh the the different uh curriculum specialists and the principals and the department chairs to give us the time to sit and look at curriculum and how can we infuse these avid skills and systems and supports so it's time is really what what we need that'll be the best way for us it i would also add the climate for learning framework where we're talking about what is good instruction um uh drew and ali and i that seems like so long ago that we actually sat in my office and did that but came up with expectations for engagement not only for our staff to provide for our students but our principals and assistant principals to provide to teachers during their trainings and our commitments as district administrators on how to train principals on best practices and instruction and engagement and then we've built classroom walk-through schedules to visit every school this year with a whole team on having people and administrators visit schools other than their own to do more of that monitoring and the implementation and seeing that's what we're talking about when we're talking about a really good instructional practice um and spreading the successes that a lot of our schools and staff are having to be more district-wide because so as a teacher i hear what you're saying and i also know that teachers sometimes are not the best sharers in the world so i think that when we talk about doing these walks and when they talk about bringing these people in and having the time i think it would be like let's take a unit and let's send it out to the entire district and then let's bring everybody back because i don't want to make more work for teachers i don't want it to feel like more work but i want it to be more i guess defined work so this is very awkward because you're directly behind me so i'm gonna try and not get whiplash but i do have several questions because while i've heard great things about the avid programs particularly at the high school level my personal experience and the experiences that have been shared with me it seems more like um a corporate america type situation where at the corporate office they're up here and they've got all these great ideas and it sounds so amazing and on paper it's like yes let's do this and and then you get to to the local location and they're like we don't really know what what's happening here how how is this um being implemented in a positive way and i was happy to hear i'm sorry it's so weird here we go that you are taking lessons learned and that you have teachers who are starting to recognize oh maybe this form of organization is not great because my experience had been we had the giant binder and it gave my kid back problems and and that was in fifth grade he still has back problems and now he's in high school and i sort of blame the avid binder and i maybe might have told the teacher that if i see this binder come home again i'm going to burn it um i have two kids that had binders also yeah that does not did not work for my kids learning styles but they were told that they have to get like that's the message you have to get this binder and these tabs and you have to organize it in this way and it has to be this size and and when i said oh we're we're going to differentiate the use of the avid binder and get separate ones for each class because that's the way my kid learned i was asked please don't do that and i said oh no work not asking permission i'm just letting you know that's how we're gonna do it so i i hope that we will move towards teaching more than one method of organization all three of my kids use do something different right that works for them and i and i think it's really important that everything we do in education is about differentiating to meet those learning styles except this and also the note taking like i appreciate that we're teaching them how to take notes and i like you know that there's like a form that they use to take the notes but what if they don't take notes most effectively that way so i hope that we also can expand that a little bit yeah and for sure because avid again is about whether you're taking notes it's not about necessarily which way you set up the notes you might be mind mapping and drawing and you're going back and adding so i think that's just one again us growing and saying like okay you might have learned this one thing at a training but there's also different ways to in adapting in that way also and i just want to say um while i appreciate all of administration's enthusiasm for this program and i really appreciate both of you being here tonight um i echo what ruth's saying and as you're saying there are more than there is more than one way again it's being said at the top that's not how it's being delivered and when i talk to the administration they love this program and i am speaking more to how it's weaved through k through 12.
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they're always a year behind they try to get that information in our grade graduation rate was over 92 for all students this is in comparison to the graduation rate for all arizona students at just over 78 so we were 14 over the state graduation rate and i you know this is an indication of how hard our teachers work k-12 but in particular our staff at the high school and of those staff at the high school the counselors um bust their tail to make sure kids graduate and everyone does but the the the counseling department puts in extra you know extra work to make sure that um those kids graduate and it's not that that percentage has been phenomenal it really is um and so i just want to give kudos out to the high school for the hard work that they do at their to get their 19 percent graduation uh one other thing that will i want to add is i i believe since we last met which it was the week of the of i think the 27th um we had the school facilities board authorized building renewal grants brgs for the design of hvac at each of our buildings so we are now in the design process for air conditioning at our schools um they i don't know if it was john pestering them but they they kind of raised their hands and said i give up you guys need ac let's move on to the design process so um i also want to thank the sfb they've they've assigned our old liaison um moved on to another position and they assigned somebody that's been a lot easier to work with and much more responsive um uh and so that that i think is is helpful as well that's in the sfb at the sfe liaison correct their employee we have a new liaison assigned to our district that in the meeting i was in i thought that she was very very responsive and receptive to to our needs she's doing what she needs to do to make sure that we're following the rules uh which is her job but it's it seems like a night and day um a difference in in her response to us and in her service to what you know our needs so that's that's a good thing i don't know anything you want to add about that john yeah it's just it's very difficult for march and april trying to get through with our our prior liaison but the new attitude with the new liaison is slightly different you explain our needs and the the idea of elevation playing a role in the need for air conditioning our new liaison isn't even mentioning those words at all and our old one is the kind of pet peeve we're right at the mark we're so high so you know we you know we had summer school and there were days that were 100 degrees and classrooms over 80 degrees easily so there's definitely the need and we'll feel it in august when we come back um that we have strategies to try to help out but it gets hot in classrooms and so um hopefully that's a only a short-term issue we have to deal with yes um we have mentioned a little bit um about the law conference so that is scheduled for september 8th through 12th i'm at the camp back in uh mr tona has signed up already and ms thomas you may sign up just let karen know if you're interested we can select we don't need to but we can select a delegate to attend the delegate assembly of the aspa on the next saturday and that's where the governing board put together a list of items to discuss or that the aspa should put on their legislative agenda this is where that gets voted on so um cindy or peter if you're interested i have a head shaking no over there so i don't know if you're interested in i'm too new back into it okay so we don't have to have anybody but um if you i know um annie went one year and and um had some input but um we'll just skip it for this year we don't need to have it um our october governing board meeting is originally scheduled for the 11th which is the monday of fall break so what we are proposing and i i really wanted to work with john because he has uh october 15th deadline of the annual financial report um he assures me he can get it done by the sixth and so we are asked we would like to change the board meeting to the sixth which is a wednesday does it interfere with national night out which is on that on the fifth which is tuesday um and um the other thing and we were talking to peter about this and he's made contact already we'd like to do it in poland and have our meeting we've never had a meeting in poland since i can remember ever and i think it's just a good outreach to you know a third of our populations 15 miles away let's go to them we may have the same participation there that we have here but i think it's it's uh worthwhile to try to maybe maybe have it up there and see if people come so that would be what we'd like to do as long as there's no no concerns from you guys okay so we'll move the october meeting to the sixth that's the week or earlier correct okay okay because i have the eleventh book so i'll have to see if i can make sure i can get the six correct yeah so let me get over that i'll get that on tomorrow okay so um it'll be the six five o'clock up at the the paulding community center which is the old fire the volunteer fire station right off the highway in big chino road it's not a monday though it's a wednesday yeah okay no no i i was not aware of the fall break when i talked to karen and john so i went ahead and scheduled it for a normal day and booked it and i just had to get back with with the coordinator by the way i did check and he says part of the improvements was no air conditioning when you talk to them if you did ask about wi-fi because um and we can make arrangements but docking the loans you know in order for us to broadcast it out we need to have some kind of wi-fi so they got air conditioning i'm not sure well i drove up there today and it's parked outside and there's a pcc 45 network so i hope that means call the community center so there may be something if not we i think we can make arrangements we can work through it but well just let me know uh and i'll ask i'll check and see i'm guessing but there is that cell tower next door on the property so obviously there's good service for broadcast is how you link up into that cell tower so uh but anyhow i'll check on wi-fi access yeah that would be great so we'll still broadcast it to as we normally do as this will be from uh separately and i think i did mention uh would help if we have a pa system well um and that's something that we'll do you know i think they probably have tables we'll bring the ph system that won't be an issue yeah they have tables and everything but their pa system stinks and not trying to be generous i think we can completely make that sure that those make that happen right we're not a problem uh beginning your schedule for y'all uh if you have on your schedule our new teacher breakfast an opportunity for you all to meet our new staff and cindy how many do we have about um well not everyone will be here right because they're coming from you know various parts around the globe but all told 19 okay yeah so that is 7 15 at the culinary arts room on july 22nd our first day of well we'll have staff many days prior to that coming in for tomorrow for various for various reasons but that's our first regular workday for our new staff on the 28th we have our returning teachers coming back there's nothing for you guys to do just that you know that we have staff coming back on the 28th on august 2nd all of our staff comes back all of our classified staff will be reporting or most of our classified staff or reporting um at that point um if they haven't already that is our all-staff breakfast so it goes from seven to eleven um i would say for you guys if you were there brett we have a speaker coming or a couple guys that are going to do a a um we'll say just motivational speakers but they're i don't know how motivating it's they're more comedians that they're just kind of to kick off the year um they start at 9 30.
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and you said well no reason budgeting for it if we didn't if we didn't spend correct is our revenue our revenues haven't gone down no they are here like that but we haven't spent the money okay so when i based the and these are all all those 500 numbered funds these are all cash control funds right i budgeted it towards what we had spent the previous year okay because i don't have anything i don't have a basis to go off of what a normal continental school year could look like okay within those within those 500 funds i can increase those budgets as long as the cash is there to do so so as we go through the year if we bring you a proposed bud or a what's the word i'm looking for and i've lost it however guys budget later on in the year you may see those numbers go up because we've we still have that cash and we can spend it okay last question uh page five capital detail and that might be uh uh not understanding the definition here but i'm looking at um redemption of principle yes two hundred and ten thousand dollars uh prior year zero this year yes aren't we still paying off bonds we are but that we are not paying amount of funds six ten it's coming up what is 16 610 is our capital fund okay so our redemption on bonds and bond principle is coming out of fund 700 and 701 okay so that's why it was not there what is that 210 000 that we spent in prior years that wasn't actually spent that was the amount that was budgeted i'd have to look at the afr to actually tell you what was actually spent thank you i have a question so and i've sat here told the teachers and several others have that we're going to give back everything we can yes and we're not and we've had a community pass the override um i know we need to keep a slush fund in case we need an emergency teacher or whatever that might be but i think to be able to pass back is when we're scraping pennies together and we've said to staff and teachers this is all we got man and we're not doing it and that i i don't understand how that happened somewhere we're halfway through and we say hey look we've got this extra cash and it looks like that cat i get you're getting the one time covered money and all that i'm not i don't mean that but we have it in our normal funds and it is set up continue i i i the constituents 300 000 isn't good and i believe what we have said to the teachers is once we knew what budget the budget allocation of what we had for the revised budget that then we would decide and look at whether we could afford to do the two or three percent um raise because right now we didn't get any raises at all because we're waiting for the budget amount and then the money that we have in contingency since we know that the site funds would go strictly for classroom teachers then we would use the additional funds for classified staff so that everybody across the board could gain the same percentage base which is something that yes you know we've taken pride in being able to do that with our staff and the teachers still very important that whatever percent raise they get that classified staff gets as well because what we're really waiting on the truth be told what we're really waiting on is the statewide 100th day to find out if the amount that that budget says is what we're going to get and if it is great i've got plenty of money to do races and that's what we were saying would happen in january after the hundreds so do we think we're gonna get 300 back so to speak to lower the tax burden that that said no that's last year's budget but with with this budget how are we that far off i thought we had i mean that's 200 spread over the whole population that's a lot more yes okay okay any further questions okay mrs allen yes mrs heinz yes mr austin okay approval issue change order for reliant well drilling and pump yes so at the last board meeting we had you guys approve a purchase order to recline it and they came in and our well pump is in worse shape than we thought um click that link and then once the video pulls up we're going to fast forward this by the way's through yeah all right a little bit further back there that'll be good so this is at a depth of 383 feet within our pump within our well and that is a cable sitting in the middle of this um our water line at this point at this well or at this pump well pump is 353 feet this was originally dug to 505 feet so that would say we've got plenty of water until i'm going to have monica and see if she can scroll through that a little bit faster about 397 403.
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but i i don't know i personally don't know a student or parent that that says something positive and it usually is about the binder or the notes and i do think we're putting such an emphasis on differentiation in our school and equity in our school you know being being a psychologist having that background and you think about kids with learning disabilities and kids with other issues and they do all learn differently so i would just really love to see that expanded and i know you already said it's an opportunity for girls so not trying to hit you over the head with it but and i understand that and the binder and the in the notes you see too and there's and that's why um it would be awesome to see all of the collaborative structures where kids are getting up and moving and they're talking within one another and they're conversing and seeing those opportunities to see like these are the visuals that you're seeing versus like all the learning and rigor and other things that are happening in the classroom that might not be as like visual right or maybe presented in a structured way by teachers where it's this way and this is the way we're going to do it yeah and i don't i'm not saying that there are no parents or students who like the program please don't take it that way at all and i'm sure that the um you know the the stats for the elective and for people graduating i mean we of course want to see that i just think that we can make some tweaks to how we implement you know k through k through 12 to just that differentiation piece so agreed yeah i have one other question because i think you probably are going to have another question about statistics and i know you had asked earlier but my question is how how much is is this something we pay for is this grant funded is this like that's my question it's grant funded faith do you want to add on to that correct so we have a title ii federal and state combined grant for professional development and the school fees that are part of that process and being in the avid membership are part of that we do have teacher salaries for the electives that you know take up that section but as you think of whatever those students would have during second period they would need a teacher of something else if they weren't in that so i think sometimes people look at well how many avid teachers do you have and that's a cost to the district but those students would also need to be in a different class if they weren't in avid so by far the vast majority is grant funded and if i'm going to talk about statistics but if possible if there's any other data that we could see about the benefits besides going to college and we've also talked about the military and trade school i'd like to know more how that's being encouraged and how many students are going on those tracks as well if there's other ways for us to measure whether it's increased grades or you know reading and math things like that it would just be helpful for us yeah and one of the things that we're starting to work with administration as we look at school improvement plans like okay so this is the school improvement plan what instructional practices through avid are going to be like our action goals or our steps in order to meet those and so that's been really fantastic the last couple years really embedding those so that they are able to use the instructional practices that the teachers are enjoying using in order to get there and the kids again engagement is huge we need to get those littles but you know what we need to get the 12th graders up too and moving and talking as well can i also ask one more question so i know that it's teacher recommendations but what about parent recommendations so we've had halves um we do allow or i shouldn't say allow we do have self nominations so if a student says you know what that sounds like something i really want to be a part of we absolutely um encourage students to say hey why don't you consider me and we they become part of that same process as all and we've actually taken kids into the program based upon that's that determination factor like i i want to do this and then they go in and and we interview and they they come through and they answer the questions about their lives and we kind of really kind of see if it's if it's a great fit and uh some of our most successful students have been those ones who have self-nominated themselves so um you know that's that's historically something that's been very successful drew how well do we get the word out for the self nomination for the students so that starts um in seventh grade because we start to talk to the seventh graders for eighth grade year and so that happens um once we hit around february we really start to talk up hey this is an elective and you have the self-nomination process and through school announcements um and school website and things like that we have the we put the self nomination out i believe most junior highs have put it out in their school newsletter with a link or something like that i believe each school does it a little bit differently and then at the eighth graders then we also say hey if this is something you want to be considered in high school maybe you didn't get in or work part of it in eighth grade but you want to continue and want to try this thing out once again we put that into school newsletters and things like that and we've had eighth graders self-nominate themselves and become part of the avid program in the high schools as well can we also maybe start that in ninth grade because my seventh and eighth grade students would not have said hey you signed me up for that mom i think that there's always once again it's always it comes down to yes absolutely we can we can talk to ninth graders and say hey may hear something we wouldn't want to add you know students as juniors because they're already learning all these skills you know one on top of each other but definitely we can bring students in another neat fact is that we have students from around the country that maybe were in an avid program in california or in florida and they come into our school district as soon as we identify your part of avid we bring them in right as family like there's like if that's something they want to continue we make sure that we work with their schedules so that they can continue being part of our avid family so that's that's another big nice benefit can i ask one more question about the access part when you have the mandatory meeting that precedes there's a mandatory meeting that's required of all seventh graders who'd like to apply to be part of avid how do you make sure that students whose parents don't read the newsletter or have an email or in any way shape or form participate because sometimes these are the students you're trying to reach how do you make sure besides just a mention in in ela which i believe is how it currently happens that that they know that they can apply for themselves because i i do believe that there is a conception that it has to be through teacher nomination is that something that we could work to broaden absolutely i think every school especially the secondary level has a coordinator kind of level position where they're kind of in charge of their schools along with their administrator um working on that and we can definitely make sure that that's something that is uh fine fine-tuned so that once again we're trying to find those kids in the middle maybe some of the kids that don't raise their hand maybe they can't come to an evening mandatory sure what worked really good this the following year is we got everybody on a meet and so we would interview all of our students you know at home through google meets and that's how we did a lot of our interviews and i think that we can also continue that not only if they can't make that meeting night then we have this new technology available to us and i think that that's offering up more possibilities as well thank you drew thank you ellie appreciate you being here today can we change binders to trapper keepers they're back i think that's a different company and you gotta buy a different license for that oh shoot okay item 7.4 is in regards to our district equity statements uh at our last meeting the board had asked the administration to work with our attorney on the phrasing of the statements that were discussed at that meeting the board asked us to make the suggested adjustments and to bring them back to the boards that's what we've done for this evening after this evening the administration will take the adjustment adjusted statements back to the board as equity advisory committee to review and once that's been done we will bring those statements back to the board for final review the information has been provided to you we've made the adjustments from our last conversation more mrs lemon and ms dogquest worked on the suggested changes are there any questions on the changes that have been made no but thank you guys very much for working to adjust that conglomeration of random thoughts yes ditto i just i want to clarify slide six okay i just we had talked at the meeting about potential legal ramifications of the wording and we fixed it okay that's it any other questions regarding the equity statements that as as they've been presented all right item 7.5 is an update on our return to in-person instruction for the 21-22 school year we felt it was important to bring this back to the board as we work on putting the finishing touches on the plan for the 20 to 122 school year and faith is going to take us through this evening's presentation thank you for stalling long enough until i got there so i want to give you important updates for the upcoming school year the state and the resolution has changed guidance since we first gave information uh back in april and may we continue to get updated guidance even now so would like to highlight there we go uh both the changes which there are none for our in-person plans but there are some ramifications for our remote learning uh in fact you'll see a change here that instead of it being called remote learning it's temporary distance learning so let me just remind everybody for in-person instruction that we are talking five full days at regular school times and hours with lunch this has built in some time at the start of the school year to have some extra welcoming and activities around safe and nurturing climate because some of our students have not been here for a year and a half and then as you already heard a big emphasis on differentiated instruction we had some students that did quite well and achieving some of their academic standards and we also had students that struggled so while differentiation is always important it is going to be very critical as we all come back together i now like to talk about temporary distance learning the new guidance requires that remote learning only need to be available for students that meet both of these criteria that they are one ineligible for a vaccine and they are on quarantine and the quarantine that the state is speaking about is that temporary quarantine that would be around 10 days probably not even 10 school days because usually you have some weekends maybe two that are in there as we thought about what is the right thing to do on that we wanted to provide that remote learning or as i'm saying the temporary distance learning for any students that are on quarantine so we're not having to ask families whether you chose to be vaccinated or not or whether you were eligible for that or not we want to provide that opportunity to all of our students if they have the unfortunate event of being on quarantine so how we want to do that is again it's only available to students that are on quarantine that's why it's temporary distance learning at grades 6 through 12 temporary distance learning would be provided by the classroom teacher if you think back to how we did during remote learning and the teachers had students that were in person and students at remote there will be the same type of activities where the classroom teacher would allow students to listen in and our participate through google meets and again it would be that short period of time that students are on quarantine at elementary we remain convinced that it would be very difficult for a teacher to teach in-person and students remotely at exactly the same time so for that reason we will have at least two staff members that would be when they don't have students that are on quarantine providing uh substitute and teaching services but when we did have students that were on quarantine they would provide at least the two hours of daily instruction that are recommended from the state from a teacher to keep them going in their literacy and math activities as well as learning activities that students could do on their own the funding for these two positions that we would be doing this would be coming out of the esser monies so we did have 25 parents that completed our request for in-person exemption form and since the state changed that guidance all 25 applicants have been notified and we've talked about that because all students will need to attend school in person in the fall i would encourage as there are questions about any of our plans for the fall we do have a link that my staff is answering usually within 24 hours even on the weekends to ask answer questions and we are really looking forward to returning to five full days in the fall thank you faith does the board have any questions on the update faith just provided i have a quick question if a parent had a question um in regards to remote learning about hey can i get a note from my doctor saying that my kid needs to be remote learning would that be the type of question that they should be submitting on the website that we we have been answering uh some of those questions there they can also call uh and talk to our district nurse or talk to me but having a doctor's note saying that you need that would not open up the opportunity to have remote instruction for a lengthy period of time again this is for students that are on quarantine in the past pre-covered if there were really extenuating health circumstances there is homebound tutoring that parents could look at you know with a school team and whether that's a possibility but the state requirements and things around that are much more reduced that is an hour a day of instruction and tutoring to help with activities and even that option is not meant to be used long term or as a replacement for instruction okay thank you have a question specific to elementary so i guess my concern is because all of the elementaries went out i mean be in the same place at the same time if using a remote teacher would be the best way to do it or using their actual classroom teacher who either digitally sends home what they did that day with a video or so we're looking at some combinations of that if you think about a student that someone is an example of chickenpox they were out for a while you'd have some activities that go with that but we're also providing and are required by the state to provide at least two hours of synchronous instruction from a certified staff member so it cannot be just activities that are sent home for families to do on their own may i touch on a couple common questions that i've been hearing um lockers i i know right but it's a thing new guidance just came out this weekend so we're still working through all of that and we will be giving full detailed information on what that looks like but because the state and was even kind of unclear on some of those things we want to work with our staff and our building personnel to determine the right exact way to do that and then push out mass communication on what that would be not try to answer that here with my best judgment and then have a whole lot of people that need to be included in that communication and decision not part of that we can trust though that you'll have a decision yes okay so that's all i wanted to be clear on we'll have a decision on pe we'll have a decision on lockers we'll have a decision on buses all that good stuff in good time how many pages was this guidance this time i didn't count the pages it was it was was it longer than last year's no it was [Music] right i feel like i went through it faster but sometimes honestly i'm used to reading them now so i don't know that prompts a question that i have too unless you're not done um no i'm good and this is probably a question for you theresa who's also behind me hi have they has there been updated guidance about quarantining rules and well that's a good question so there was some guidance released several weeks ago but then with the new guidance that was just released over the weekend and some additional clarification since then the state is anticipating releasing an faq document that hopefully will go into a lot more detail in regards to the quarantine the decision tree that we've used in the past to guide that hasn't been updated by the state since may excellent so maybe that will come with the information about lockers we hope we'll get a lot more detailed information yeah it is much much shorter compared to what we had received in the past okay great thank you okay and will that also come with what is our plan should a building need to quarantine entire sections or have we come up with some plan for that already i feel like that was last year's plan i think they did that once we will be updating the full safety plan to address all those same topics that we had last year based on the guidance that we have and so it's kind of rolling out piece by piece right now so we will be updating that and it'll all be maintained on the return to school fall link on the district homepage and you'll make sure you've really told everybody where to look for that when it's ready to go yeah i'd be surprised what we won't be surprised by the first day okay no well it'll be done by the first day is my question i did send an email to dr sparlin and teresa today and dr moreno just suggesting that everything needs to be covered parents need to understand when the data if the data changes the kind of if then um scenarios decision trees and that i would really like it to be as accessible on our website and pushed out and over communicated because i know that i've gotten a lot of feedback about um i didn't i didn't know that happened i didn't know that went out um i don't know where to find that so i did um kind of i did drive them crazy today i'm just asking for that if if should should there be a spike you know when we go back to school a month in what are the parameters parents need to understand what those parameters are ahead of time as they are getting ready to make enrollment decisions registration decisions in or out of the public school system but we owe them all of that information up front and communicated very very well we will do with the caveat that we know that the guidance could change any day any minute any minute of any hour of any day and sometimes all of them yeah and you guys have done a phenomenal job of of pivoting and making sure that you get that information out and we'll support you in any way we can all right thank you information item 7.6 discussion of face mask guidelines for the 21-22 school year i'm excited to report that every school and department across the district is busy planning for the return to school next month which i as i said earlier will be five days full days per week just this weekend we receive guidance from the 21 22 school year from the illinois state board of education which is based on the health and safety recommendations from cdc adopted by the illinois department of public health this information is important for us to have and to review as we develop and finalize our plans and procedures i am pleased that the information released by the state board supports the school district's local control and discretion in regards to cover 19 mitigation measures my recommendation to the board of education is that the district not mandate masks be warned [Applause] but rather to follow the cdc guideline guidance that recommends masks for unvaccinated individuals the only exception is while traveling on a bus since that requirement is conveyed in the cdc order which calls for all passengers students and adults to wear a mask while traveling on a bus so my recommendation is based on the low community rates of cova 19 a large percentage of our population being fully vaccinated vaccinations available to most to those who are most at risk testing readily available throughout our community in the presence of cleaning and sanitization supplies in all of our classrooms throughout of our built throughout our buildings we will continue social distancing between individuals to the extent possible in all spaces along with reporting the tracing and tracing all cases of kova 19 following quarantine guidance from idph and the kendall county health department as your superintendent i believe in the in the importance of fairness in the experience of all students in school so that is equitable and mirrors their experience and opportunities outside of school our district's detailed plan this fall will be shared within with the parents staff and community as those components are finalized i provided the board with my recommendation along with the recent community metrics and all the documents i've received from the state superintendent it is now the board of education's opportunity to discuss this topic and later this evening take the action to determine how our district will approach masses in schools so dr moreno the floor is yours item eight uh action items item 8.1 uh can i get a motion for the approval of bills for payment i make a motion to authorize the payment of bills and the amount of three million nine hundred and forty one thousand four hundred and seventy nine dollars and thirty six cents as presented before i second can we clarify that nobody wanted to have a discussion on sevenplaces does anyone want to have a discussion on that item sorry i'm good well i had one statement that i wanted to ask and it pairs with the the return to person in person instruction and i just want to make a point of clarification on our point well point of clarification in the return to school plan that we're going to present and given the recommendation that is being made if for some reason based on the criteria that you have specified for why we select it to go optional with mask if for some reason the the impact of that decision starts to take a turn will the guidance for in-person learning be very specific in regards to the markers and the milestones that if these things happen we will then regress back to either mandating mask and then progressing or digressing in the opposite direction will that be clear so that not only everyone in the community will know ahead of time that we're doing this with the fact that you know as dr sparlin stated you know these are the reasons why i'm making this recommendation but if these factors change then we're going to respond accordingly will that be also outlined in the eugene that was my exact um communication to dr sparlin today was that i feel like this is the cart before the horse like we're approving something before we have the plan the full plan so um and dr spoiling said he's meeting with the health officials this wednesday yes correct wednesday to understand what those numbers are but i i had the same confusion to be honest yes so eugene to answer your question if we saw differentiation or spikes or different things happening as i had mentioned to in some of my comments earlier that we will if we have to revisit this we would revisit it it's important for you know for families to ensure that they're not sending their kids when you know to uh when they're not sending their when their kids are not feeling well or showing any of the signs or symptoms of coven to to keep them home and uh at least we will continue to uh hope that students get vaccinated i think that is the city that is the cdc's recommendation and we also understand that's a personal choice for parents and students to get that vaccination but we will pivot if needed if those on the metrics if they change so i'm just i'm just one last comment one step further is not not that we went and i i hope that it doesn't because a lot of people were impacted but i'm just saying that since we now have forethought of what happens if it does can we create a plan now so that when that's what i'm saying if it happens then we know exactly how we're going to respond and we don't have to come back and have a conversation about it but that's surprising yeah it's not a surprise and so that the district will be ready with some you know based on prior learnings over the past 18 months we at least have something in place and of course we can you know just excuse me manipulate the previous plans based on what we know now but i just i don't want us to have to to come back to to talk about the plan that we will make unfortunately if it was that yeah i know so that's i think i believe that's some of the conversation for wednesday with the other kendall county superintendents okay perfect and i would imagine that being that i think everybody here has now been through a pandemic we've got a little bit more experience in what those metrics need to be and what those metrics mean frankly in the community um does it just mean that 500 extra people went and got tested and that's why the numbers look higher or lower is that the other or or is it something different so i guess my my concern is that you know this has been such a polarizing issue i think it was just over a year ago we had our very first board meeting where masks were being used and that was at our board retreat last year and at that time the guidelines were just becoming clear that they were required in every school building and i have to be honest with you since the first moment that happened i cannot believe the antagonism over a piece of cloth it's fascinating to me because it it crosses over whether it makes sense to wear it whether it works whether that's at the other but it also is is interesting to me that it has consumed our community to the divisiveness that we will then bully other children or bully the children of friends or bully their parents or believe board members or bully anybody over their personal choices on what health precautions they want to take so what i would like to caution and recommend to all of our students to all of our staff as we come forward is you know what just let everyone make their own choices that's the point of having freedom you do you if you want to wear a mask wear masks but let's not be cautionary to the children that do or don't wear them and let's just let our lives return to education and one last one last point and while i appreciate that lori there is an entire um grade level of students that cannot be vaccinated are elementary kids and um i i try very hard not to bring my own situation into things but i have a nine-year-old who i will not i won't vaccinate yeah for a long time until i understand you know what the ramifications are and i think it's very important that we understand those that those staff members are around those students that can't be vaccinated and they go home and they have family members at home and and so forth so um that it's it's hard to say you know no for no for this group and yes for this group so it's very tough to give an answer for all these grade levels um that's where i'm i'm struggling i can totally respect that because that is that is an entirely different set of circumstances than i would find myself in right and i appreciate it yeah and i appreciate that you bring that viewpoint in because it's very valid um and i wish i had an answer to that too i think for me the only thing that that makes me think about it differently now than i would have a year ago is the knowledge is that we have this year behind us and that we have more options and a year ago if i remember right we were still pretty darn sure that it could live on this mouse for a couple weeks and we were really sure that we should just not touch anything yeah we're watching our mail right in the mail oh is going to tell the best like pandemic stories forever um but in any event um i i do want to say though that i appreciate your opinions and i appreciate that they differ from mine and i appreciate that we can have this respectful conversation same but my last comment i'm sorry was that it wasn't even about the mask it's about all the other mitigation uh efforts that we're actually taking and i don't want us yes sorry it's about all the other mitigation efforts that we're taking and i don't want us to minimize those or neglect to do those as well as you know if if your if the recommendation is to make a mask uh optional but i don't want us to neglect all of the other things that are still necessary in order to make sure that our kids at all levels are safe that's you know eugene that's a very good point those layered mitigation strategies need to stay in place this is one strategy that we are taking off the table and that is also following the regulations so you know the increased ventilation systems report uh you know symptom reporting exposure exclusion frequent hand washing sanitizing um three feet three feet distances exactly uh all those types all those types of of uh mitigation strategies we will continue to do and continue to emphasize and enforce got it i think just a proactive plan for what to do when things or if things hopefully if things change i would also like to pay particular maybe attention to the kids who are wearing masks for a variety of reasons given [Music] all right i would just like everyone to be sure and to feel safe and respected at school and i'd also like to remind parents to encourage your children to wear them if they're not vaccinated if you make that choice for your family that that's a good piece of advice but it's one that your family needs to work on what they believe about that okay are we ready to move on thank you all right uh 8.0 action items 8.1 approval of bills for payment can i get a motion for the approval of bills for payment yes i make a motion to authorize the payment of bills in the amount of 3941 dollars and 479.30 cents as presented second mrs croner aye dr marino aye mrs johnson aye mr gatewood aye mr swanson aye mrs doyle aye mrs simonton aye motion passes seven zero can i get a motion for 8.2 approval of face mask guidelines for 2021-2022 i make a motion to approve the face mask guidelines for the 2021-22 school year as discussed second mrs doyle aye mrs swanson aye mrs croner aye mrs simultan aye mr gatewood hi mrs johnson i'm abstaining dr marino aye motion passes six one two six zero six zero one thank you [Applause] 8.3 can i get a motion for the approval of high school graduation requirements i make a motion to approve the proposed high school graduation requirements as presented second second mrs swanson aye mrs simultan aye dr marino aye mrs croner aye mr gatewood aye mrs doyle aye mrs johnson aye motion passes 7-0 8.4 can i get a motion for the approval of envision 308 i make a motion to approve the envision 308 plan as presented second mr gatewood aye mrs johnson aye mrs doyle aye mrs swanson aye dr moreno aye mrs simonton aye mrs croner aye motion passes 7-0 yay 8.5 can i get a motion for the approval of building administrator contracts i make a motion to approve the building administrator contracts as presented second mrs simonton aye dr moreno aye mr gatewood aye mrs swanson aye mrs croner aye mrs toriel aye mrs johnson aye motion passes seven zero uh 8.6 can i get a motion for the approval of district administration contracts i make a motion to approve the district administrator contracts as presented second mr gatewood aye mrs johnson aye mrs doyle aye mrs swanson nope dr marino aye mrs simonton aye mrs croner aye motion passes 6-1 8.7 can i get a motion for the approval of personnel report i make a motion to approve the personnel report as presented second mrs croner aye mrs johnson aye dr marino aye mr gatewood aye mrs swanson aye mrs doyle aye mrs simonton aye motion passes seven zero um make a motion for it just say it as it is where okay sorry um 8.8 can i get a motion uh for the potential action arising out of closed session i make a motion to affirm dr sparlin's may 17 2021 uniform grievance decision second mrs doyle aye mrs swanson aye mrs croner aye mrs simonton aye mr gatewood aye mrs johnson aye dr marino aye motion passes 7-0 can i get a motion to adjourn i make a motion to adjourn second i
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so if you want to come at 8 30 eat some breakfast um get your your id taken your id picture taken and then be there at 9 30 for the speakers at 10 30. um some of you most of you've got or a couple of you've got your shirts there's um our staff shirt that we'll have and then we'll take the picture and i talked to matt santos this morning he's gonna be there he will not have to crawl up on the roof like he has in the past he's got his drone so he's going to fly his drone over us and take our staff picture using his drone so that'll all happen on august 2nd and then our first day of school is august 4th believe it or not that's four weeks from three weeks from this wednesday yeah questions on the superintendent report all right thank you so i'd like to just uh call attention to three items in the financial report for the month end of june 30th 2021 first item is under the heading cash flow analysis and that's the landscape sheet right there and i'd just like to summarize that we started july of last summer july 2020 total total cash flow funds 2.9 million and i anticipate that we will use at least 900 000 of that the difference in 2021 here based on where rep now with expenses we still haven't closed the 2021 year but the state has this little policy of holding back about in our case about 2.2 million and june 30th will come and go and they still have not given us that too much delay in the state equalization funds they call it rollover funds so it hits the next year's budget when there's hopefully more cash in the account so once those funds get hooked and all expenses are done i still believe we're going to be down really close to about 900 000 before we started last year's total cash all funds and then you flip that page over you can see my conservative projections here on this cash flow to the end and this is based on a little note from chelsea jennison she's the lead financial analyst with ade school finance i'm about three pages in now and you see that little box there balance forward preliminary you're going to get two more reports just like this one at the end of july one at the end of august so you'll see exactly the end of cash in the fiscal year for 2021.
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so we start to see oh so that again that's a piece of that pipe or the the cabling sitting in there um along the side are barnacles um i don't remember at this depth if it had any of the giant holes that never in the side or if it had any of the threads over there there's a giant barnacle there's a hole there's about a four inch gap how old is this pipe when did we have this well put in right okay so the bottom half who knows it's probably original when that was put in i've been here 15 years in 1978 it was before then so 78 probably yes my father was part of the yes okay he told me 78.79 in that range just for the general public i'll add that this is not the potable water this is for irrigation purposes only so our water that we still have and are using that we get that through five years you're almost i didn't see it again so feel like i'm looking at my circuit before i know a giant chunk of concrete with a piece of green parts taken out of it if i may come in on this i have a well right up the hill here do the exact same thing that is not concrete that is a that is a collapsing well and we've lost 100 foot we've lost 100 foot of the well and in my opinion only just because i've experienced this uh maybe two or three years down the road we won't have any more because we've gone from 150 to 160 uh flood of actual static water level uh we're down to under 50 feet now we're in the 48 or 9 somewhere now roughly 15 feet and just the fact that there's the wire and then you see the rebar in there unfortunately in the past we weren't treated very well equality-wise on some of our work that's that's remnants of things that should not be in there um it's it's very unfortunate but that way but it is so with that being said we have two options and i presented to you tonight for the approval of one of those options the option that i did not bring to you is to decommission this well recommission a new well and start all over which is twice the price of the the item that i brought for you tonight which is to dig it down to 700 feet so it would and then put a new liner on it correct me if i'm saying anything wrong but put a new liner inside of it a new pump and we can have our water back because right now we have been about two months without water for our fields i think it's important to note the condition of the walls of the well because you can't expect to well in my opinion you can't expect a well driller to go in there and guarantee putting in a new well and putting a tap into the well and drilling and expecting those walls to be sufficient for for long enough for that person to stand behind their product regardless of what we've worked with that's what he's talking about liner you'd actually go in a smaller diameter and more or less have a new well within a well you would have less quantity of water but it's still 50 plus gallons a minute it's far sufficient for the needs of this group that's the minister can we add the reason why we think that that's okay that we're going smaller in diameter several years back directly from wrong group but i think six years back fico donated a huge storage container and so we're not trying to keep up with outputting the sprinkler heads themselves we've simply you know that they come on twice a day typically and so we believe that even a smaller a reduced size of oil would keep up because we have that storage tank so when it's not in use the well would be pumping filling that and would have plenty and then we also have a lot of times you use a well to create the pressure to run the sprinklers we actually have two pressure pumps outside of that storage tank which is generating the pressure to run the sprinkler heads themselves and so that's why we believe that by reducing that it's a cheaper for us but then b we would be able to keep up with the water usage because of once again thank you to fico for for donating and bringing in and installing that but putting in that that very large i don't remember what the capacity is of that but it's 25 22 or 25 000.
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and that's 1.8 million i'm quite confident there's going to be a little over 2 million maybe but slightly over 200. and then you see her memo they should turn down to about four pages down here you go through the financial report and all these numbers out of visions that's the financial software they all are projections until you get to the letter here from chelsea about five pages and it's a email that i like i like to give you actual what i call artifacts and actual emails this is one she sent me on the 24th of june because there's a it's called an a4 64 report you see his reference in the middle of the page she ran a special one for the district uh i was able to get two of those this year a march march 25 before before other districts in some cases in this april report and that's what she said the 24th of june we would receive and she mentions about 2.28 million right there of which 94 goes into our mno fund 6 goes to our capital and these funds were received yesterday today is monday right yeah they were received today monday july 12th all these projections that she projected on the 24th all came into the district today so they're all booked in in the 2021 year year ended last year and that's really close to where we're going to end up just just over two million dollars overall cash going forward any questions on the funds are in motion and we're still paying last year's bills most of the revenue so that's still a very helpful position john i noticed that you did a great job of getting rid of those unneeded conferences thank you congratulations you look there's still 160 and if you take a look at the here's the one i mentioned earlier this budge 25 report that's on both sides there and it shows that then you go to the what we call fund 850 student activity and that's again a landscape page that's right before the consent agenda very last stage and we ended the year 118 thousand 436 dollars activity accounts and that doesn't go on our vision software that's kept the local bank accounts we could follow up that way so again very positive year and 246 000 in our tax credit fund to end the year 000 in our food service fund to end the year so i think in some ways that is extremely strong great and that's that's all that thank you any questions thank you for the report item eight a through i our consent agenda might entertain a motion to accept tonight's decent i move that we approve tonight's consent agenda as stated second positions tech indulge we alluded to this earlier when we were talking about esser funds so the idea is to like what we're proposing is that we add two paraprofessionals at territorial and we add one paraprofessional at del rio now of the two at territorial um one is for one year and the and the second one is for three years i'll explain that in just a second at del rio that would be a three-year position in all of these cases their job would be to address 30 months those kiddos that did not do not do very well in this past year and we need to get them caught up now at territorial what we would use them for at least initially is those kids that should have been kindergarten um but our age appropriate for first grade we're going to have a pre-first is that what we're calling it transitional transitional first those kids were never in kindergarten but these paraprofessionals would help those kids get caught up hopefully their parents were doing things that they should have been doing to to get them that kindergarten experience and so these aides would be used to get them caught up then those kids would move on and hopefully our current kindergarteners were not going to have those issues and so one of those positions would go away after one year the other one would stay still work on those kiddos that may need additional help through pull out or or push in or other services as needed and then at del rio we would just do the push pull out or the the push and services that the aid would provide in addressing any learning loss amongst those students so again these are we'll say temporary um and only while the funding exists and then again we have turnover in in paraprofessionals that we're not going to ever fire anybody for because the funding goes away we typically have other positions that we can offer them that are equivalent and keep them on staff as long as they're doing the job that we're asking them to do so in three years we're not they need to know that their position is grant funded but we would find someplace else for them it may not be that same position so this is paid for out of sr3 i have a quick question please yes all right um so i'm just trying to understand the logistic of it so if a para comes in do they actually have to take that child out of the classroom for one-on-one learning and then they miss some of the classroom time they would have had it it kind of depends that's one one model i don't know brandon you want to kind of address how you plan on using that we do push in services as well so they could be in the classroom sometimes we do pull them out but we try to not pull from a core subject or something that they're missing from so it's kind of along the lines of our title but for the transitional first it's a regular classroom it's just lots of supports going in okay i i guess i didn't understand the terminology of the push in pushul turned off [Music] okay thank you any others i think all right so this is an action item um looking for a motion to approve the addition of three paraprofessionals i make a motion that we approve the addition of two pair two new paris uh one each at tech and drs for three years and one um at tech for one year using esser funding as a three funding fantastic second i thought i heard you say two and it's we want three but two new and one two four yeah two for three years and one for one year yeah okay no all in favor um item 9b school psychologist entry salary schedule we have not had a psychologist on staff for a few years so this is just an update to the salary schedule to be competitive with other districts and so this is what our new psychologists once they get certified bill this is what they'll be paid john as i understand that a master's degree is required for this position that is correct and our psychologist has my understanding has earned his masters or got the credits for a master's and just needs to do his internship so he'll come here and do his internship we're going to pay him a little bit less than this to start until he gets it and then he'll get what's on here um which would be a thousand dollars more once he gets his um that we we've identified our current contract psychologist to work with him um to get his internship done and also to kind of guide him on how to do the job here so good idea um so this is an action item again we need a motion to improve the school psychologist's injury salary schedule i'll move the approval of the salary schedule as published second seconded thank you all in favor oh hi thank you all right item 9c cvhs and hms coaching statements for 31.2 so our coaching stipends are a percentage of our base pay the base pay was increased by a thousand dollars from 32 000 33 000 thereby coaching stipends increase by whatever percentage so this is just improving the new amounts based on the percentages of the base pay this is includes all of our high school coaches our middle school coaches and our middle school athletic group all right again an action item motion to approve updated coaching stipends i moved to uh approve the updated coaching statements for 2021 2022 2022.
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this is significant it's a big yeah it's it's a big tank so that is sufficient for for our needs and that's if you didn't have that tank every time you turn on the spigot the well would the well would kick on to pressurize the system and in my opinion the lifespan of that will be would go down anyway i uh i asked greg to show that video so you have sort of a visual i'm a visual person i need to see those things i'll entertain emotions second okay okay any discussion questions just a question uh we got three bids for the original one that was presented last uh last month yes did we get more bids this time we won't we don't need the three bid because it would be a change order to the original fit so each of those contractors that provide us a proposal would have done the exact same thing as this and then even if they were ten thousand dollars less this this company was still less because of how much they charge for the original uh and and second question is just something for those no facilities no it is not okay trust me if it was i'd be over here with a big old smile yeah yeah but it's not thank you and just as a reminder the school facilities board can only be used for things dealing with students okay so anything classroom related water kind of is important for a kid it is except this is non-polar so it does not fall so to give you an example if the um if the air conditioning went out down the administrative point that would not be a school facilities board issue that would be a nice issue okay because it is not utilized space by students for the questions mrs allen approval to purchase a new school bus so here we go we would have actually brought to the steel in january or so but i met with mr lane and otto satan they're our representative from auto safety house and they have a deal going on right now where they have to sell 25 to 30 new buses and they are doing those at reduced prices so instead of waiting until the january time frame to do this it is of my opinion that we jump on this now get in on that lower pricing and have that new bus here by by january or so so i bring this to you guys tonight for your approvals it's actually about ten thousand dollars less than what it would be in january and just to give you an overview because i know that everybody some people are visual this is what would be considered a a travel bus okay so it would have a conventional front-end nose on it it would have store tracks underneath on the exterior they will not go through all the way through because of the driveline that cuts through the center so we will have the the raise up doors here so we can put things underneath and you know it will also have the inside storage and it also has air conditioning those are the the main important ones it's got we've also added some safety features on it so you want to talk about the the added safety so we're moving forward what we're wanting to do is what they call it's like a 360 camera program on the buses one for driver safety turn turn signals reverse you can see a 360 view of the bus in the student mirror as well as additional safety cameras inside the bus to get a better viewpoint of what's going on with the students with more more enhanced speaker programs we can actually hear what's going on with the new camera systems we can actually i have three cameras in the bus right now and i can't see things when behavior issues are happening by adding the four cameras going into the new buses and the way they're developed i can actually get a viewpoint and see like six seats in a row and i can zoom in if a student had a phone i could zoom into what they're watching on their phone and see what they're doing so here and here yes and then the sound quality on these are much better so when we get the accusation that sally called jesse a jerk face yeah you know you can actually hear her suddenly called jesse so with the new buses going in we're looking at doubling our fuel efficiency from what some of our buses currently have going from three miles 3.9 miles up into eights and nines um we're looking at emissions being better emissions as we move into the future one of the things we have to look at is our emissions and the bus is going through that's why they're pushing for everything to be electric here soon and then the different safety features inside the way the seats are built and everything else so are we in compliance with board policy on bidding yes so this is actually through a purchasing cooperative it's thrown through omnia partners which we are a member of and we did get pricing from country campus canyon state which provides bluebird buses and they were much higher than that 164 originally so we did look at multiple vendors and they both have our own purchasing contracts so okay mrs allen yes mrs heist yes michelle yes and mr mckibben yes thank you motion passes july august we are going to change the july 27 governing board sponsored staff breakfast to the 29th that's when all of our drivers and classified staff are here for the first day so you can please note that change and this money i was sending calendar invites to that change as well and um we're also requesting a special board meeting that morning at 7 30 or 7 15 so that we can approve a consent agenda of nate hires we still need to hire we're still looking for our school psychologist and our middle school ela teacher so um and some bus drivers that will be approved as well on that date and tim kind of and to also discuss the update update on the code plan yes oh and the otp bids we just did an rfp so they they closed today at four so we need to go through those bids and um hire our otp and our school psychologists also did send it so the special board meeting is on the 27th yeah since you're going to be here for breakfast then we can just meet at 7 15 and then go straight to the cafeteria okay and it is an opportunity for board members to speak and welcome staff and new members and we'll do a little activity like we did last time on just a kind of short news hoop but a good time to fellowship and share and my new staff member's welcome are the july 28 items available for board members also yes okay and monica has posted them so if you're all there it's okay okay and we are having our staff meet and greet at the arizona family restaurants so please join us if you can as well july 28th it's after our school meet and greet 6 30 to 8 30 a.m some of you were there last time for karaoke and good time taco bar well i think we're i think everybody's got a little bit of breathing time here in july getting ready to start school and it looks like everything's off to a pretty good start so congratulations best wishes by the time we looks like by the time we meet again school will have or we'll be ready to start that's it um um welcome stacy and joel are the director of maintenance staff um my fed is very near and dear to my heart so if there's anything you ever need my inbox is always open and um i wanted to say i intended to be in just the summer school event and it was it was so much fun there was so much enthusiasm from all the students everyone was just very relaxed and it definitely had a different vibe and i think it really very good for the students that attended our summer school program i think it didn't have anything i've ever seen and so thank you everyone for everything you put into it good sir welcome to our thank you new staff great great working with you um i'm just looking forward to what i hope is somewhat of a regular year beginning next month and that's all i have thank you sir i would agree with rich but there was a editorial in the green valley paper sunday by annie cruzler talking about public education i just want to read a little snippet of it the arizona legislator is finally adjourned after passing the budget that again fails to support public education with a fiscal surplus of about 2 billion there is great hope that our legislators use that money to fully fund public education and bring our states breaking up from 49th of the nation to at least midway and then it goes on where they are using that money and whether you agree with it or not but the last paragraph i'll read is those state legislators who voted for the tax cuts likely believe you likely believe that lower taxes will attract more businesses terrorism they ignore the reality that businesses need a well-educated workforce our state representation and low ranking for education may actually deter business from the advocating here regardless tax so i just wanted to be honest thank you thank you i think it's been sad i'm excited for a new year and boy if we don't have to deal with a coupe plan and covert and all that nonsense that would just be outstanding let's hope for the best and uh let's move forward so thank you folks for being here welcome glad to have you thank you and uh i guess we'll recess to sign some documents with that in mind thanks folks
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second second all in favor aye thank you item 9d increase custodian positions from nine fta so our current custodians only work nine hours a day uh four days a week so they're 36 hours when we first decided to transition from sodexo to in self-off we initially budgeted 10 hours a day but our maintenance director decided that we really only needed nine um we're deciding we've decided that with everything going on with covid the increased need for for the classroom hygiene and things like that we really need to go to 10 hours and also it should be easier to get custodians when we do offer 40 hours a week rather than 36.
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so we are requesting to go from 0.9 fte 36 hours a week to 1.0 fte which is 40 hours a week it's going to cost just under 39 000 to do that that's would impact eleven staff members um a little bit more than three thousand dollars for some of our uh annually for some of our lowest paid employees to be and i'm honest to guess all 11 staff members are on board with this uh yeah okay all right another action item um a motion place for approving the increasing custodian positions i move to approve increasing custodian positions to 1.0 for ft second okay all in favor aye aye thank you item 9e 25 hour rate for work beyond contracted hours for certified staff this is something that we just have to do manually there are certified employees mostly our teachers that may work outside of contracted hours for training or other reasons that we ask them to and so the rate for them is 25 an hour when they work on it's time sheet work when they work outside of normal hours the exception to this was you approved more for our summer school program during normal summer summer school they get 25 but you approve more because of for the special program to try to induce our staff to work for us over the summer but this is under normal circumstances they would receive 25 now all right uh motion please to approve the 25 dollar rate how some move they'll be approved the 25 dollar rate for certified staff beyond contract hours again a normal um annual uh agenda item for you to approve this is a list of qualified evaluators so these are the staff that we have mostly principals and assistant principals um we have our special ed director and assistant specialist director on there so these are the staff members that can evaluate our certified employees any questions um absolutely that we approve the list of qualified evaluators excuse me anyone want a second thought sure all in favor now for the big one we've been waiting for all night personnel report we have and you know i met with cindy thomas earlier and we decided this was the largest the longest personnel report we've ever seen 187 without the supplement and i'll make i'll explain that in in addition there is a supplement of five additional employees so make sure you review that as well we have the it's kind of normal fair as far as our normal we have new certified of three we have new classified of three some new substitutes of three four resignations um one of those number 12 is leading uh due to family issues that are out of her control and we're asking to waive the liquidated damages um she'd love i think she'd love to stay if she could and just it does it's not because of family issues again out of control it's not happening a couple certified changes which is a transfer along with a education increase we have some classified changes including our custodians moving from 0.9 to 1.0 there's 11 of those we have all of our high school coaches we uh our fall sports uh approving all of our 12 sports coaches in addition to our head coaches we do um for all year so those so our golf and basketball and and uh all our spring and fall uh spring and winter sports we approve the head coaches since they really work with those kids all year round so we proved we approved them as well and then something that we we you know you'll see more regularly is we need to approve anyone that does timesheet work for us and so that is from number 65 all the way to i'm sorry number 93 all the way to 187 as those employees that worked timesheets most of those are summer school some of those are just extra duty we had a cte spanish night that we had some interpreters for we have some other translation services we have an employee covering for we lost our counselor so she's doing some extra time helping our counseling department get caught up and then we um our lead mechanic resigns so we have a an assistant assistant mechanic that's coming on normally he's off during the summer and we're bringing him in to do some oil changes and things like that but all these are just beyond normal work agreement or contracts and so those get approved by all y'all so with that sir certainly um i move that we approve the personnel report and supplement supplements um we had the public hearing down without approval item today mr livingston regarding the adjacent ways okay so the adjacent boys levy board members ladies and gentlemen we have the notice of tax increase that was published and filed with the department of revenue the property tax oversight commission what we have is an assessed value of 100 in the district for every 100 000 assessed value the rate will be 4.53 that will raise an additional 100 000 in the 2122 a year and then cash right now in the funds 196 400 gives us another thousand to process that we could take that out if we really needed to but i think the plan here is to make a small adjustment a small increase over time and keep it there i think that's the bottom kind of build up the the pot over time and when the time comes that we need to spend a good chunk yeah and we did that that worked really well with the the um bustlings over behind del rio we did that with the intersection um expansion at 2 north and 1 west so some of those projects have been working really well just kind of 100 000 a year we have more than 100 000 a year in projects to do but um we figure that's a reasonable amount to collect and it stays the same it's the same amount every year that we've done for many years and i'm still annoyed the fact that the state requires us to publish the notice as if there is not a levy this year and it was said if you've noticed it says your taxes will be increased by well they don't they stay basically the same because we approve it every year but every year that darn notice looks like all of a sudden we're increasing people's property taxes i think this we don't have a lot of people down here reading it that way and actually the taxes are going well the tax a hundred thousand dollar home is going down if it your assessed valuation may be going up but the if your assessed valuation is staying the same the amount that you collect is going down and with a hundred thousand as we add houses to the community into the district the overall assessed valuation goes up and so it's that hundred thousand is being spread out amongst more people so the actual dollar amount is going down whether no matter what happens to your assessment just there's a note the assessed valuation from february of 2020 as compared to february of 2021 we get a really positive sign increased by 12 million dollars in the district that's not a lot of new houses not a lot of new construction but just houses overall all right now that i have the right agenda item uh get a motion to approve the adjacent wings levy i will soon move second second all in thank you now tim b thank you so to recoup and to recap the prior discussion on the adoption of the 2021 or 2122 budget uh we're proposing to increase the operating budget from 14 million for sixty two thousand twenty three dollars to fifteen million five hundred thousand dollars a million thirty five thousand dollar increase a lot of those numbers that go into that will be determined after the august and september student account is done and to a smaller extent last year's expenses final expenses are in and that will be done by the month of august capital budget uh increased from a million eight thousand to a million million sixty thousand to a fifty two thousand dollar increase there again not as much variation if those numbers are locked in a little bit more we should end the year with around 2 million cash all funds down a little bit from last year 2.9 but again if we have steady growth and students come back that million dollar increase in budget will reduce result in an increase in any cash in the upcoming year as well everything we've already discussed um would you like to make a motion yeah i would ask that on this item if you don't race through it and then before the vote if you would ask absolutely this is another comment and so i will move for the adoption of the 2021-22 budget second yes it's with some trepidation that i'm going to support the budget for 2122.
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main reason for that is that i'm distraught with how inadequate the state of arizona chooses to fund education and that in a district like ours that is the poorest among the poor we are constantly and have been for decades now pinched in all sorts of ways to try to adequately educate our youth and and in this way we are not doing as well as we could to be supporting our families there are several reasons why i say that that have come up in discussion already number one in my view those eight faculty that we are supporting through outside funds should be funded by the state of arizona it's their responsibility that's their main responsibility that's one example of how inadequate a job the budget is in the state of arizona towards education and this has been going on for decades and i have a lot of history in this district and have experienced how we are pinched over and over and over again another example we were just several of us up here at this table received some emails for personnel who felt that they had to leave the district because they couldn't afford to work here anymore we had a recently a a position for a faculty and a candidate number one offered a job turned it down because that candidate felt could not live in this community because of cost of living [Music] i have heard this over and over again for three decades in chino valley arizona we're the poorest of the poor and there's no reason in my mind that we have to that our students and their families can't be served adequately by the state of arizona we heard cindy mentioned i think the number you will correct me 10 to 14 faculty moving out of the district on a yearly basis because that was the i think that was the number you said yeah okay um that need to be replaced and there's great cost at hiring training people to the district and then have them leave and so often the reason is of course um i can find a better paying job somewhere else i can't afford to live here uh on the what we're currently being paid over and over and over again year in and year out it's the same story in the last election cycle the voters of the state of arizona overwhelmingly voted because our government will not fund us adequately and we are well aware of the funding problems that school districts throughout the state experience ask the voters of arizona to approve prop 208 which were funds directed at increasing salaries and increasing the number of or and or increasing the number of teachers now it just so happens speaking of teachers arizona has the highest student classroom numbers in the state of in the entire nation i applaud oh now another comment before i go to the next point and in some of those comments that got that we as board members got from employees who felt the pinch and had to do something else good employees we wanted to keep them well trained we lose them the comment was and has been that one of the comments is that somehow those that are responsible for our budget here on creating our budget here are not doing their job because it is inequitable unfair et cetera et cetera now i've heard that argument for three decades in this district also and i want to make it clear okay that our administrators have the highest level of integrity and character and in no way shape or form are they creating budgets that are unfair and equitable to the workers they are caught in the pinch and then our problem is at the state capital it is not here now approximately a billion dollars it was it is estimated would be collected from the 208 taxes surcharged to certain individuals taxpayers in the state of arizona a billion dollars that can be immediately moved into general fund and this will help with education help to fund education help to increase their salaries help to help us to increase the number of of workers teachers in our classroom we can reduce classroom size we can become more effective et cetera that happened last november voters of the state of arizona said we need to do this for our kids for our families the current budget that just came out has some laws in it and some bills in it that went directly towards that a billion dollars to reduce it in an act of revenge because there are certain people in the state who didn't like the fact that the voters overwhelmingly 1.6 million of them said we need to do this for our schools for the sake of our kids and our and our families intentionally created laws that will erode those dollars there's another way in which we are feeling a pinch second time in my association with chino valley school district we have been involved in a lawsuit related to how inadequately the state funds essentially buildings school buildings capital twice this district that's because we're the poorest of the poor and we know what that means we're pinched we feel the pinch and there's no reason why we have to no reason can't give me the argument isn't any money the check the state just budget just threw away billions of dollars of surplus tax monies it's there i used to teach economics at the school and we would talk about the economy macroeconomic issues et cetera et cetera and we'd we'd have typically would have a discussion about how great our economy is doing at times various times it is and it isn't and invariably i have students raising their hands it is i don't know what i don't experience it we have a very strong arizona economy now surpluses billions of dollars in surplus taxes are being collected this budget and the pitches we're feeling we wouldn't know it here it's like those students saying it's like john saying or cindy or john this john saying wait a minute but it's such a good economy yet why doesn't it feel that way for us and then lastly i'm afraid that those teachers that aren't being supported currently by mno as john said we're going to rain and cindy explain we're going to kick the can down the road buy ourselves time my experience in the state of arizona is when that kick that can gets kicked far enough there's finally a cliff no one's coming to the rescue john cindy and john i know you had you you're you have no choice but to do that and to do this and at the moment you are doing what's best for this district and cindy expressed some optimism about you know will will piecemeal it and year by year we'll go through it and we'll make some adjustments here and there okay and she's confident that it'll get done i'm less confident and that's not our disrespect for you okay that's just 30 years of being in the state of arizona as an educator who has been advocating for public education the entire 30 year 30 years and i'm tired of this district having to say we're the poorest of the poor no we don't say it and i think that we don't say it enough that's part of the problem and i'm here to say we're among the poorest of the poor and there's no reason for it now of course i'm going to vote for the budget okay yeah i mean it's like i said you guys are doing your work lastly comment not only them but through all all these years the sacrifices that our teachers have made our staff have made you're in and you're out you're in and you're out you're in you're out and that leads to suffering our kids and their families so um i will of course i am going to vote for this uh budget um we don't have any other choice thank you anyone else all right we have a motion on the floor uh all in favor all right thank you item 11 a copy 19 in person instruction guidelines for the 21-22 school year so the supporting document should be in a format that you're familiar with this is you've had this for hybrid we've had this for at home learning and lately it's been the in-person instruction so this is updated on what we think construction will look like come august and so just i want to go through some of the more uh significant changes to what we were doing for building procedures no restrictions on volunteers school activities and assemblies face coverings are optional and will be required only if there's a mandate and i want to mention that there was a few items that a few policy items that were inserted into the budget um one of them being masks and vaccinations and so the district is forbidden is prohibited from requiring masks of students and staff and of requiring uh vaccinations of students and staff by the state of arizona so if we are going to wear masks at school it will only be under a state local or federal mandate that allows us to do that we where you as a board cannot cannot uh require that so i want to make that clear that that that's out of the district's hands at this point um one thing that that took place that we did installed a bunch of hand sanitizing stations and everything else we want to keep that going that's that's good practice for everything not just coping when we get hit by the flu it seems like we get hit hard and that will help us with that as well and related to that is under facility moving away from a focus on preventing coca 19 to preventing germs in general including flu and other things that might other illnesses that might impact our kids right now we were asking our teachers to sanitize their their high touch areas and desks between periods we'll still have that spray available and our teachers will be able to do that if we'd be what that was doing was taking our teachers out of the between periods especially at the high school middle school taking them out from being outside of their classroom and monitoring kids and we had an uptick in incidences between periods that was just a lack of supervision because our teachers were busy cleaning their rooms and so the spray will still be available for staff to use as as they can um but the expectation is they're going to be outside of their classroom monitoring kits for kids safety and supervision instruction no restrictions on field trips uh and there'll be site specific expectations for the use of google classroom google classroom at territorial looks a lot different than google classroom in high school and so we want to provide that that flexibility to the staff and and principals to create site-specific expectations for google classrooms but it's something that we are still committed in providing we are a google district and we want to use all the tools that we have available to um follow through on that athletics as we always have done we've followed aia guidelines food service one of the things that i provided is kind of backed up with some guidance from the pima county health department and under food there basically are no restrictions required this is pima county guidance for tucson unified it's been there has been no evidence that copenhagen spreads through food it's aerosolized um virus that comes out of people's mouth when it lands on food it doesn't it can't be transmitted that way so there are no restrictions on food that we're requiring right now um and so we can go back to our our pump stations for our condiments rather than the ketchup packets that get stepped on in the in the cafeteria um things like that so we are still going to be careful uh the sodexo will do all their normal ppe gloves and things like that when they do their preparation and things like that but coming back to normal for our food prep and serving and then the big one i wanna i wanna mention um and this is really important for those watching online to understand is our quarantine in isolation so we follow the arizona department of health services guidelines which is based on cdc guidance and so if you go to the department of health services website there's an excellent document and i think we have it on our website also under covenant team resources it talks about when you should isolate and how long and under what circumstances and when you should quarantine just so you know isolate you isolate when you have copenhagen and you quarantine when you've been exposed to somebody that has covet 19 and a close contact or an exposure is being with somebody within six feet or 15 minutes or longer in a 24 hour period so you can be in somebody's office i could be next to peter for five minutes leave come back for another five minutes leave come back for another five minutes i've hit my 15 minutes so it's not continuous it's 15 minutes within a 24 hour period for close contact cumulative yes so if somebody has coca-19 a student or staff member they need to isolate be home for 10 days from the onset of symptoms or the onset of a positive test because you may you may not be symptomatic so if you have a positive test then maybe a small cough or no cough it's the onset of symptoms or the onset of um a positive test that's when you isolate for 10 days from the district that's our rules that we're following which are department of health services guidelines the key is quarantine what we have here and i want to explain why is the quarantine for a closed contact is 14 days period now if you look at cdc guidance and department health services guidance there are shorter periods of quarantine but those shorter periods of quarantine involve getting a test which is fine that's not a big deal wearing a mask while at school and providing six feet adult social distance at school we can't force you to wear a mask and there's no way we can maintain six via social media so those shorter quarantine periods are not possible in our way and how we have our campuses set up so our only option is a 14-day quarantine however there are two ways to get out of hormones one is if you're vaccinated and have been vaccinated for two weeks um we'll provide we need proof of that um if it was done in the state or done under normal circumstances our nurse has access to the vaccination records and just can look it up um but um or if you have your card those are the two ways that you can prove your vaccination the other is if a person has had cobin within the past 90 days and that requires a positive covet test paper not just telling us that you are head covered um you may thought have vacuated covered or been exposed as a family and just not had it or or whatever we need a piece of paper from a lab saying that within the past 90 days okay so those are the two ways to get out of quarantine um uh you know cases are going up in it in in yampa county um i think there were seven cases the day before yesterday in just in chino valley we're going to have kids that are quarantined we're going to have kids and staff we're going to have kids and staff that are isolation for being positive okay hopefully that doesn't lead to anything hopefully people get over it they're fine but it's something that we're going to have to deal with and that our our community and our parents and our kids need to understand what these rules are and they'll be they'll be shared with with the staff and shared with with the kids and families but they need to understand these are the guidelines this is what we're working with this is what happens when when there's a close contact or a positive case so um those are the the primary the significant changes going on and really the quarantine isolation is not really a change but i wanted to point that out because it's probably going to be you know we had issues with this we had parents that um didn't want their kids to quarantine um but they're they're really or wanted their kids to quarantine for a short period of time this is what we're stuck with now if the quarantine guidelines and isolation guidelines change we'll follow those but this is what we're kind of working with from the guidance that we have um there you know i know it's another district has a board member asked well why don't we just make up our own guidelines i'm not a physician none of you guys are physicians i don't want to be responsible for that i'm relying on the information the best information that i have at this time is from the department of health services and cdc i'm not i i don't want to propose we make things up just because it's it brings it's better um and so that's that's kind of where we're at so questions comments concerns to be honest other than the quarantine in isolation we are back pretty much to normal with just increased hiking that's really the only difference from 2020 but beginning of 2019 school year didn't end that way but um you know where it was two years ago there's not any significant difference this is an action item um i'd appreciate a motion to approve our kobe 19 in-person instructions so really what this is is just in addition to my handbook or the athletic cam book it's uh it's really just two paragraphs but what it is is um we wanted to highlight uh in its errors aia transfer rule and it's 15.10.7 it's disciplinary removal when students transfer here from other schools if they have any disciplinary um any kind of i want to read through it really quick uh suspension um expulsion otherwise remove for display reasons anything along those lines um we want to make sure that they understand that in order to play in order to participate in athletics that we reserve the right to uh to on a case-by-case scenario make a decision whether or not we want to allow this student to participate in our athletics additionally we want to make sure that if there are any athlete or any uh disciplinary actions or issues that they came with that we want to uphold those while when they transfer so that is the addition we've always we always adhere to this rule 15.10.7 we've always done that we wanted to highlight the part where um if they're if they do come in with interdisciplinary issues that we uh we was just right to uh hold those now there is a um they can appeal this they can appeal to the superintendent and really it's going to be on a case by case scenario i'm not saying it's going to happen every single time but we want to make sure there's something right in case there is something and we also want to make sure we show that our other schools that we take this seriously we're not going to just open the doors to any student all right anyone have any questions for dirty bullies to stand in there did everyone find it yeah it's actually two pages this week several pages i have a question um i i just rediscovered something else that i didn't see earlier of the day on the handbook i didn't have questions so i'm quickly reviewing it okay i'll just go ahead what we say with regarding athletic eligibility um it appears okay yeah okay never mind answered his own question it split up the eligibility question and so it appeared to me as if all they had to do was be enrolled in high school and they were eligible excuse me no worries excuse me all right action night um um a motion please approved the athletic handbook thank you thank you thank you all in item favor the determination of excess capacity for open enrollment for the 21-22 school year this is something that we do annually as well we we did it late last year um but i'm actually on time this year so before school starts i'm actually going to pick on brandy a little bit i um i she was not here last week for me to to finalize this how many kinder teachers do you have six how many first grade teachers do you have six and how many second grade teachers do you are third grade second second grade six but i do have um one that i have seven first grade teachers because one's a transitional okay that's fine so there's it's six seven and six which is the numbers i have in here perfect thank you um so this is something that some of you have seen basically we roll up the numbers from the prior year's class so we had 132 kinders that are now going to be first graders now some of those we're actually going to have we think we're having some come in that would have been our kinder kinder kids that are coming in but these are the numbers that we're working with right now and we can close sections as we are close grade levels as we move forward down the road but we think we're gonna have 132 so over those seven teachers there's only 19 per class our staffing model is 25 and 6 95 capacity our capacity is 175 out of 25.
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so 95 of that is when we close it that leaves five percent for those kids coming in that we're just if we have new kids coming into the district this only applies to open enrollment kids kids living outside of our district any kid that moves into our district we're accepting them no matter what grade no matter what program nothing you know there's no restrictions this only applies to our kid or kids that live outside the district okay so right now with that being said um of all our grade levels we only have one which is second grade that would be closed based on our numbers because that um our 95 capacity is less than what our staffing model um or our number of kids exceed 95 of our student capacity okay then we look at our special ed programs and we do something similar um and all of these staffing models are board approved from i think it even says what year it was in the discussion so all of these staffing the staffing model is board approved um i got those numbers from dr burdette um late early last week those are the numbers that we're looking at now and so all of our special ed programs would be closed with the exception of our edp programs at territorial del rio and heritage and if we had one at the high school probably be open but we don't have an edp program at the high school so it's only that we have an edp program at all three schools it is available for open enrollment students all other programs are closed because we have actually where we exceed the capacity i think in every single one so we have no capacity to accept out-of-district kids now there is a couple of exceptions those exceptions being staff kits so we're going to accept staff kids and then also that children let's see it's children of employees current open enrollment students so we're not if they were open enrollment last year they can come in no matter what the grade level is or the program and the siblings of current open enrollment students so if they're if you have a sibling we're going to accept that student just because we want to keep families together okay so that would mostly take if you had a kindergartner coming in for um in a special program and they already had a kid here we would accept them even if they were out of the district um and we actually had this this does not apply to preschool there is no open enrollment for preschool we only take our in-district kids for preschool and then once they are kinder then these rules apply to them okay questions concerns comments believe it or not it was logical it's all numbers that's why you and i have i think think on the same wavelength it's very much number driven so all right can we get emotional please to approve the determination of excess capacity i would be happy to make that motion for approval of this year's determination for the open enrollment for the upcoming school year second well thank all right item 12 8 online none cbhs students to participate in cphs athletics mr campbell yes okay so there's another there's always like up here so this is another thing we add every year uh just to make sure that um incoming students understand that uh um if they are um hold up let me just read through this make sure i'm doing the right one okay so if they are online so typically we allow um home school students to participate athletics here at chihuahua this is just uh saying that those students that want to participate we need to make sure that they are home to an actual um county approved home school or they can't be in any kind of online program so that's just kind of erasing that part of it especially you know these the last couple years we want to make sure that our students that are online are at home um doing their uh doing their um at home curriculum that it is proved by the state of or the um the county i should say so pretty much just want to make sure that no online students can't participate in athletics any questions or comments i know i'm gonna say my yearly thing i am in full agreement i think teams are made up of the kids that are together and to be together you need to be at school home school's a little different a little different and we don't get a lot the leadership that teams instill in in kids needs to be a parent while they're on campus and i am in total support of this and if i may i'm not a president you know i have a discussion what about if a kid doesn't want to come to school and wants to be you know online because there's a concern about well if there's a concern about kobe all of our athletics are you know there's no you know close contact and and not just close contact physical contact and things like that i should ask that question and to that point you know they made an exception last year you know if we could allow students that were online but obviously this any other comments or questions great with that um we need a motion to approve the to approve not to allow online non-cvhs students to participate in cvhs athletics second thank you thank you thank you with that everyone have a beautiful night evening week and month we are injured thank you [Applause]
⚗ AI-reconstructed · cite from original above
i'm uh participating from my home here in ann arbor and as chair of the energy commission i'm calling this meeting to order at uh 603 pm welcome to the july 13 2021 electronic meeting of the energy commission this virtual meeting is to affect social distancing and mitigate the spread of the covet 19 virus we will uh rent we will excuse me we'll conduct this meeting similar to in-person meetings commissioners please remain on camera just as you would be visible during in-person meetings also mute your microphone speaking public comments will be via telephone only so i'm going to repeat this but i'll say it a couple times then now to speak during any time of the public comment opportunities please call into one of the following toll-free numbers 888 788 recording in progress zero zero nine nine or 877-853-5247 enter the meeting id which is 913-578345 and these numbers by the way remain the same throughout the year and this information along with two local dial-in numbers is also available on the published agenda in the public notices section of the city's website which is called legistar or the city calendar on the broadcast of this meeting on ctn channel 16 for a t channel 99 and online at att.a2gov.org backslash watch ctn you see could you kick us off by reading the land technology i'd be delighted too thank you i acknowledge that the land the city of ann arbor occupies is the ancestral traditional and contemporary lands of the anishinaabe including the ottawa ojibway and bordeawatomi and mandat peoples i further acknowledge that our city stands like almost all property in the united states and lands obtained generally in unconscionable ways from indigenous peoples the taking of this land was formalized by the treaty of detroit in 1807.
⚗ AI-reconstructed · cite from original above
[Music] i called to order this workshop for bullhead city elementary school board on tuesday uh july 13th 2021 at 5 30 p.m roll call corey burgess here jeannie barland here amanda amen here charlene d is here well here item 1.3 strategic plan background information stakeholder input sr3 considerations dr stewart that is a mouthful isn't it we've got a lot of ground to cover and i will tell you this is pretty exciting i'd like to first give you some information relative to sr3 i see all of this as a bigger thing than sr3 but i think we need that as kind of some background to give us the immediate focus and then expand to other thoughts so if kim will start my powerpoint which one left or the right the um s or three rules that one thank you so in the in the board information or the information for this meeting that i sent to you i also sent you some information that had to do with things that have to do with housing so we'll get to that a little bit later but this is background information uh relative to how we can use sr3 so please next slide please so you have some understanding about how the esser grants work relative to all of our usual federal entitlement programs that's a mouthful but in the top section where it's the the gold you can see things like essa and idea and perkins and those include like title one those all of those grants so when you look at those timelines so for fiscal year 20 you can see that the money was only good for fiscal year 20 march 13th and then into september of fiscal year 21 and you see that for each of those grants they're 15 month grants which makes it pretty tricky for jen when she's handling these because she has to write them for 15 months we have to we spend them in one fiscal year and then we have the three months into the next fiscal year that we can spend and then there might or might not be some rollover i showed you this so that you can see the comparison with the esser money and the covid relief funding so the cares act the kind of tan color one was the first relief funds for covid and those were released in march uh in march of 2020 and we have to complete our spending of those funds by this september 30th sr1 which was the funding signed by trump early on then lasts a little longer the acceleration academies are gear one money is part of those funds that were given to the governors of each state to determine and from those funds we got what we called esg the enrollment stabilization grant funding and then you see sr2 which was uh signed in december of and we need to have that spent by september of 2023 or income no it's going to be spent that was the plan we brought to you a couple of months ago that helped us give risk compensation to employees is funding our transition classes and a lot of professional development in this year that was the grant that was 4.6 million dollars and will carry us through this coming school year sr-3 is the funding that was uh approved in i want to say march of this year somewhere along in there and and so you can see that it goes out another year beyond that next slide please so the difference is i want to point out the differences between sr3 and those other the other cares and sr2 grants the first two the keras grant and what we all call s or two all had to do with relief and so there were not a whole lot of strings attached to those grants the idea was get the funding out to school districts as quickly as possible and get things rolling and things fixed as quickly as we could excuse me sr-3 is considered a recovery grant and so the feds have put back into a place a number of the regulations and things that they expect most of the time from their grants listed here are the things then that sr3 grant is earmarked for first of all to expand to schools access to evidence-based programs and training the idea is to fill in students opportunity gaps we've talked quite a bit about the fact that we don't think kids lost learning we thought they learned they lost opportunities to learn and to accelerate success and then in addition to that it needs to address other multiple factors that impact students academics including healthy social emotional well-being of students and employees and educator recruitment and retention and then the other things that got added back in to sr3 that had been pretty minor in the previous grants were ways of measuring the impact the success and impact of the funds of how we spend the money and then to meet all the federal procurement regulations and wouldn't you know they've also upgraded some of those requirements i'm scheduled to participate in in a webinar that brings us up to speed on things like edgar and ugg and whatever all those acronyms that have to do with procurement next slide please so the allowable actions under esser3 include or start with the academic recovery and accelerated learning and that means modifications in our instructional model if you recall at a recent meeting you approved that document that we needed to send to the state about our four day week because for some districts that might be a change that they're making this year but for us that's an instructional model and we needed to reaffirm the district's commitment to that so that we're sure that we qualify for the application for sr3 but our others are things like the transition classes and some other things accommodations that we're making at our sites in to adjust the instructional model high quality high-dose tutoring we have pretty much district-wide tutoring and after-school programs but we want to make sure that our folks are well trained to make those tutoring sessions if possible even more effective than they've been in the past and intensive professional development in of instructional delivery to make sure that what we're doing during the school day is as effective as it can be i've made two notes there because these are things that uh the essa 3 grant these are things that are in those annual grants but the sr3 makes note of them that we have to do them one is maintenance of effort and that means in consideration of our other budget resources so we can't just be planning for esser that's what this is part of what led me to the idea of us thinking about a comprehensive five-year plan is so that we're looking at all of our funding streams and and they want to make sure that in some cases we're not supplanting that we are we're making sure that all the things work together and then the other one is a maintenance of equity and what this is talking about it really only affects our three elementary schools we have to show that we are not spending any more of the s or money per pupil at any one of our three schools that have the same grade levels so we have the middle school that's five and six it's the only school that we have that's fifth and sixth grade so it doesn't get compared to anybody we have the junior high with seventh and eighth it doesn't get compared to anybody but our three elementaries are all k4 and we have to make sure that per pupil allocating the funds appropriately for the three schools it doesn't seem like a big issue for us but if you think about some of the bigger districts that might have 15 or 20 elementary schools some of which may be very much title one schools and some of which might not it it could become a factor in those schools it doesn't for us it's not a big deal but uh we can see how it could be in some districts charlene did you have a question you're looking puzzled interrupt me if you need to if you have questions about any of these things next slide please some other uh allowable actions under so3 have to do with and in fact required under so3 that first the first slide that are the one slide we just looked at those are required things under sr3 we must be doing those things to improve uh student academic success this is a requirement as well making sure that we are taking care of the physical social and emotional well-being of our students and staff and so things like these are examples continuation of our health and hygiene protocols hand washing sanitation those kinds of things to make sure that our facilities are clean and and that we're not further stressing students or parents about the safety of kids the physical safety of kids in our schools mental health warning systems most teachers are not trained in things like mental health first aid and those kinds of things so we want to make sure that our folks all know how to identify if kids are carrying stresses the mental health professionals who participated in our stakeholder meetings have indicated that the students that they have been seeing over the last six to nine months are indicating some real stress about coming back to school sites if they have been virtual students all year so you know they've been told for over a year to stay home and now they're being told to go to school and so some of those kids are having some stress about that and then counseling for students and staff so making sure that we can support folks who who need some help in any of these areas next slide please the next one has to do with uh and i took this quote right out of the esser uh the esser documents uh the the bold parts are mine but i wanted you to know that this is because there have been some discussions in other districts about about whether these things can apply whether we can use esser for these kinds of things so inspection testing maintenance repair replacement and upgrade projects to improve the indoor air quality in school facilities including heating ventilation and air conditioning systems filtering purification and other air cleaning fans control systems and window and door replacement repair and replacement and so some of the things that could fall into that obviously are repair replacement of our aging hvacs a district-wide hvac control system i think today we would have been really happy to have that we had an outside community board using this room and they didn't realize it and of course they were sitting here so they cranked that air conditioner to 68 degrees and this one was set at 88 degrees so the room was kind of uncomfortable when our folks came in jen came in to check on it after they left and of course had some concern about the one air conditioner the one air conditioner that was getting used really a lot and the other one that wasn't so it's that kind of thing so if you have a centralized control system some of them allow some of them are set up sorry some of them are some of them are set up literally so we could control them from our cell phones for the entire district so uh you know we're all aware of those teachers who like to keep their rooms at 64 degrees and their kids are freezing and other folks who like to keep their rooms at 80 degrees and everybody's sweating and not a pleasant thing at the junior highs or the middle schools right things like replacing carpeting uh upgrading door access and on our list of things that we're going to look at in a few minutes you'll see that one of the things that um some of our were some changes in door access and then ade approved oh and then it's required proposal our plan is has to be approved by ade and it must follow those federal procurement regulations same as before um and i and i've mentioned that several times because we didn't have to do that so closely we do because we're very cautious about that but the feds and the state were not watching that piece as closely as we know they will with this okay next slide please and then any activities these are allowed any activities necessary to maintain local education agency operations and services so things such as we know we have ada and asa access to violations and access to at least one of our facilities and at least one of our playgrounds in the district and so you know we can use the funding for this kind of thing because because it has to do with maintaining the operations safety and security at our sites transportation purchases and again ada ade approval and then there are those acronyms that i mentioned earlier that are various regulations that we have to follow and next slide please and needless to say activities necessary to employ existing lea staff and that can include additional pay which we did with sr2 to address recruitment and retention challenges under a specific plan and they're very clear in sr3 that we must have a plan which we did when we did sr2 funds we had a very clear plan you all approved it and and it doesn't have to be a doesn't have to be a complex plan it just needs to be a specific plan and then housing is a possibility because we've been talking about that we've lost some employees because they've lost their housing in the community so those are allowable expenses next slide please other expectations from sr3 they truly expected us to have involvement of our stakeholders in the district i had 12 meetings and this is number 13 because you are definitely stakeholders in this whole process i know some districts have only had one meeting or two meetings but we very specifically addressed the demographics in our community as well as the segments of our of our districts so you know transportation academic things food service maintenance uh mental and physical health all of those stakeholder groups and and three of the 12 meetings were just general for anybody who might be interested in whatever relative to the grant um and then those we want that to be ongoing we want our stakeholders to continue to be participants in the process and to give us feedback there must be an evaluation system for esther 3 as i mentioned earlier to indicate whether or not the monies we are spending are resulting in improvements in educational opportunities for our students and then we must update the plan every six months next slide please so other relevant considerations uh well the needs are great i i attached had kim attached for you as the board these strategic priorities we have them available in the back for folks who come in and of course they will be part of the minutes but i did not want them published before you all had a chance to look at the priorities and the ideas that were presented by the stakeholders and you can see some of the needs are pretty great i was frankly surprised by some of them in terms of some things i was not aware of many of the things i was aware of but other things i was not and sr2 and sr3 grant funds are finite you saw that timeline on those dates the money that's not spent goes back on the other hand if we fund things with these grants that we need to sustain into the future we have to build a plan where whereby we can do that with our other funding either our regular funding or our grant funding so that's part of the reason that it occurred to me that we needed this to be an overall plan not just how are we going to use sr3 and those ongoing some of those ongoing grants all of those ongoing grants have rules and uses about double dipping and supplanting and those kinds of things now sr3 does allow us to supplant sr1 and sr2 also did allow us to supplant because of the nature of the circumstances of cobit but we have to keep in mind that after so3 is gone we won't have that option anymore so we've got to be thinking strategically about all of the uses and thus the planning should be strategic for those reasons that i just said so if you have quest background of all the kinds of complexities that i have to keep in mind and that jen's going to have to keep in mind as we're working on writing the grant i will say to you that we our intent is with your input and direction we will have a draft first plan for the board meeting in august because we must submit that plan or a plan no later than august 24th so we we've got quite a bit of work to do between now and august i think twelfth this is the meeting and really want some direction from you questions at this point okay so the process was all of those stakeholder meetings kim if you would get this up please do we need this anymore no we don't need this one anymore thank you this one yes please for those in the audience there are copies in the back and you all have a copy in front of you before we had the stakeholder meetings i felt it was important for the folks who might be participating in those meetings to understand in a very simplified way the requirements so uh on the anything that is in the blue print are requirements of the grant and and i wanted them to to be free to think of whatever it was that they thought we might need to consider relative to not just use of so3 but a direction for our district in terms of you know how we use how we use some of these other funding streams and so it let them see the big picture here and think about all of the funding streams that are critical for our programs so that then we can start thinking about over the next five years so you can see that we have some requirements there the stakeholder involvement requirement the equity requirement the program or project evaluation requirement the six-year i mean the six-month update requirement and then the four categories at the top and then on the right side to the right of the esser green line you can see our major funding streams besides the m o budget everything to the right of that and to everything to the right of sr2 all of those require that we not supplant and what that means is we cannot spend any of those dollars from those grants for things that we have in the past used mno money for okay so it means that if we had if we used mno money for an after-school program then we cannot use any of those funding streams for an after-school program that matches the one that we were paying for out of mno is that from just the last year or is that from a few years and then it gets tricky for instance this was our most recent example and this was yeah that's tricky enough right and jen keeps this all straight so you all don't begin to understand the kinds of things she has to deal with all the time i do and man do i appreciate it but the most recent one that we both thought was a little wonky we get it fox creek needed some wants some additional band instruments so as part of their application for 21st century after school program they ask for band instruments okay that's fine we got a bunch of band instruments but they can only be used after school because they were funded with a grant that is for a supplemental enrichment program now there is a but so if we buy we don't have to buy exactly the same band instruments but we have to buy a commensurate set of band instruments from some other funding stream doesn't matter from any of these okay because the rest of these are programs that we do during the school day so once we have these other instruments out of another funding stream now we can use all of the instruments during the day including the after school yeah yeah okay um not my not my place to reason why right but just take advantage of those things yeah i could see you all going hmm to show that we have instruments during the day in order to use the after school at least in dollar you know so it might not be one-to-one instruments but it's probably pretty close to one to one dollars okay so you see my my term there in green because this is what the this is what ade calls it is figuring out how you can braid all of these funding streams in such a way that you can maximize the dollars you have for the uses that you need okay so as we look at all of these wish lists and anything that we identify that we really need to to use our so3 money for we're also looking out over five years so it's like okay here are some things that we know we need but maybe we don't need them in fiscal year 21-22 you know maybe some of these could hold off to fiscal year 22-23 okay but if that's the case then what can we braid those funds with so we don't end up in a situation where we've purchased something and it has limited use does that make sense corey's looking at me like you've got to be kidding and i and i get that look corey jen and i had that look a month ago right now you can see why i thought we needed an hour and a half for this discussion because this is just giving you all the foundations that we've been dealing with now for six weeks already so you kind of understand where we are that we're bringing you all this other information for you to give us some direction and add your ideas to it so um okay and then you know that in sr2 the one thing that was not salaries and professional development was our healthy buildings assessment and and so tom milroy is here from schneider electric it's the only company it's the only vendor who uh who bid to do the healthy building assignment assessment and they were here and did it last week and i don't think they have all their results yet i think they're waiting for data from scientists or engineers or somebody but tom if you'd like to come up to the podium and i'll have kim start the powerpoint he's got a short powerpoint to show you what it was they did last week and where it looks like uh uh you know they'll be coming to you with information i'm assuming we're reading this is a song check check yeah it is you'll just have to speak up wonderful and then i wanted to just see if this works with this fancy all right it works there you go wonderful well mr president members of the board dr stewart thanks for the opportunity to be here today again my name is tom milroy with schneider electric and we're happy to partner with bullhead city school district to conduct this healthy schools assessment quickly it's just really nice seeing everyone's faces because typically i'm streaming this on youtube and you guys stream this better than any other district just shout out to james there in the back what we'll be talking through today is we're going to be looking at the overall approach of the healthy schools assessment through the lens of healthy safe and efficient schools i'll be sharing our progress update there then we'll look at timelines of when we think we can get a report back to the leadership team and the governing board and also providing some actionable recommendations in that finalized report and then thirdly i'd love to get governing board feedback in terms of as we're finishing this development we've already been on site as we mentioned the engineers were on site conducting these assessments making inspections observations and measurements we'd love to get your feedback as we finalize this report so without further ado those are the three objectives of this presentation and i'll make this brief but we'll be walking through each of these line items on the left that was provided by dr stewart and the leadership team starting with asthma and airborne allergy triggers so i'll share an objective as well as some observations and assessments so obviously the objective here is to inspect for potential salute airborne triggers present in classroom and workspaces and in this report provide mitigation strategies for the district so we inspected these interior spaces mold dust mites we conducted allergen tests in the carpet and identified any remnants or pet dander animal dander throughout each and every school as you can see some of those pictures on the right are exam right i actually took with my phone and turned out pretty cool pretty quality photo if i say so myself the next area of concern here potential concern would be the carbon monoxide where the objective here again is to measure carbon dioxide levels and a sampling of functional spaces provided dr stewart and the leadership team provided us with key areas that we mainly focused on here but we inspected for ambient air surrounding active appliances inspected for opera operable carbon tested accordingly we spot checked a variety of areas and we're working on that report to get back to the governing board in the district next drinking water the objective here is observations made and we also conducted lab tests of both drinking and cooking water and we're excited about getting this assessment really or getting this drinking water specifically tested for these unique chemical chemicals and contaminants over 36 that could be potential contaminants in the water stream really giving you all the facts and data um the ins and out get getting you guys in the trenches in terms of what potentially could be in the water allowing for potential plans in the future to address some of those concerns and then the energy efficiency side really this is our bread and butter we conducted already a energy assessment a preliminary energy assessment last year and so we really took this opportunity to take it a step further we collected the hvac inventory across the district and here highlighted here in the pie graph shows considerable concern um over 74 of the units are past 14 years and typically that's the manufacturer's useful life and so we inspected indoor and outdoor mechanical equipment on top of just the hvac inventory inspected for overall plug load and room temperatures and exhaust ventilation but obviously with that 74 percent of the units over 14 years or older it also it can improve your energy efficiency but it also can improve your indoor air quality ventilation moving into the next key area that we focused on as you can see here in the picture this is a split system at one of your school sites i believe i believe it's fox creek yeah i believe it's fox creek that that photo was taken but as you can see rusted out they're just old units and being here in bullhead city where the temperatures can get up to 120 degrees it's it's quite um a miracle that some of these units that are 24 26 years old are still operating but essentially coming kind of getting back on track here the indoor air quality and ventilation the observations and assessments included spot check of temperatures co2 humidity across the district sites where we're hoping to put forth uh some guidelines and and potential outcomes for the district to make actionable changes to mitigate or to enhance the indoor air quality ventilation and lastly mold and moisture control we're looking at the objective here of of taking various observations we inspected for proper drainage and safety pans inspected ceiling flooring ceiling towels flooring carpet spaces cafeteria tables locker rooms high touch areas is really what our energy and our engineers were focusing on so i know i rambled through a lot of that there there's a lot of material but that really sums up the six key areas that we focused on in this assessment uh what i next what i want to do is provide kind of that timetable attentive timeline of when we can think we can return something back to the district so this timeline really shows the journey that we've been on and where we can look forward to going here so we conducted a needs and priorities meeting where we really wanted to identify okay what are the goals the initiatives the visions of the district and why are we putting together this hsa for bullhead city school district we then got on site conduct the sitewalks and the assessment the next step is really putting this getting all the data putting all the data in a report format to share with the leadership team and then come present to the governing board a presentation really as you can see i labeled this one as stage one this is the assessment and a report however that's that is all it is it's an assessment and report it's not helping the district and becoming more healthy safe and efficient and so really the next step would be we want to help the district in making these actionable changes and making tangible improvements to the learning environment teaching environment community spaces throughout the district so as you can see the next step would be to help the district in moving into a design phase where we can implement many of these long lists of priorities that are shared here on a document where we come back and present to the governing board following that design in february of and in hopeful hopefully prepare to install many of these improvements in the summer of 2022 that's how fast we think we can move for the district coming back to the long list of priorities that are here on this on this document and what i when i sat in the stakeholder meeting there's a lot of chatter around a number of issues we know that there's limited funding to address those as dr stewart's presentation said there's a lot of needs but a lot of constraints and we know that and so what we want to help the district do is stretch that funding further in providing other funding options that can be evaluated in bringing forth and capturing what would be wasted money and reinvesting it back into where it belongs and so there's a list of those funding options that can be discussed in collaboration moving forward so that's really all i had i wanted to make it brief for you all i wanted to turn it back over to the governing board and really just get some feedback from you in terms of any questions comments does this meet your expectations we're excited to put this report together and then really if you guys have any areas of high concern that you want us to fully focus on as we're developing this report we'd love to hear that as well thank you thanks tom i'm just excited to see what it comes back with you know some of that's going to be very interesting i mean some of these buildings so i mean i went i attended so that's a long time [Laughter] both of them just promoted through so you know what can we do we'll see how it goes and see where we can make our versions thank you i gave them so you know the six items on that list were from about 13 i think that were listed for healthy schools in the environmental protection agency documents and i kind of narrowed them down asbestos was one and our district has already done asbestos studies and has mitigated asbestos in the district so i tried to pick the ones that i thought were probably our areas of most concern although everybody kind of joked at me about the one about mold and moisture because we're notoriously dry but that doesn't mean that we don't have some areas the photograph he had was actually from one of the ceilings in one of our schools so we know we have some we know we have some places where we have mold issues and we want to make sure that you know um that just like with dust mites and any other allergens that we're taking care of those things that can really affect our kids and this was all something that esser wanted us looking into right and in my presentation if you remember that whole that thing i quoted right out of the uh right out of the document where they want us looking at making sure we have good air quality in our classrooms um i think that there's been a huge recognition over the last 18 months that closed environments and especially environments that have not been updated and upgraded in you know any recent time may not be causing illnesses they may be we don't know but they mean they may not be but they don't help us when we have situations like covitt or some other uh some other epidemic kind of or serious illness to keep it from spreading so you know and and one of my goals in this whole process was because we know we have as he pointed out 74 50 of our hvac units are over 20 years old and and i have i can show you the you don't even have to read it the bright yellow [Music] this page has fox creek and we have had four fox creek units go down in the last week okay and two that went down just before school was out and you'll notice they're all over 20 years old so but to me it's not just replacing hvac units part of it is considering uh you know we could we could get the least expensive hvac units but that doesn't mean that it's going to necessarily improve the air quality it might improve the temperature it might help us control temperature but if we're going to spend those those kinds of dollars then let's look at if there is a need what do we need those hvac units to do besides cool or warm in the air do we need them to help clean the air as it's circulating i don't know that's part of the reason for this kind of a study so you know we're trying to look deeper into things rather than just rather than just look at this okay so um so that was part of what drove me to say okay let's check on carpeting um i was in a jury pool today and we were in a room that none of us had ever been in and there was a man in the jury pool who i am this is not an exaggeration who sneezed every 15 seconds for the first 10 minutes we were in the room there was obviously something in that room that was triggering his allergies i don't know what it was but that's an extreme case but you know that could be happening in our classrooms we don't know that's part of the reason for this study so um and i suspect as we go through the extensive list that i gave you from the stakeholders that you may have questions for tom too okay thank you thank you very much thanks tom okay so kim if you would put up the priorities please you have them in front of you and you can see that these columns reflect [Music] this section of this other document with the blank column here because i didn't know if there would be something that came up and there was in those discussions strictly technology things so if we're expecting our technology department to take care of all of our technology they need some things too and and so um you know so there they had some requests for um for items for them and they did prioritize them so i didn't if you want to start with column one if you i'm not quite sure how you want to go okay so uh so 20 so uh roughly 2 million 70 000 at least um or 2.1 million of this 10.3 uh it must be committed to these kinds of things so it's learning opportunities and continuity of services and our first commitment we feel is to continue the things into the third year that we are doing with esser ii um probably to a lesser amount than we're doing right now but if we need to carry some of those things over into year three um that that should be our first commitment because those are direct classroom services for kids um and then you notice and i was rather stunned when i saw this number that 2500 of our chromebooks will not be able to be updated at the end of this coming school year which means that they will not be able to be used for state testing so we can use them we can continue to use them with kindergarten first and second graders and and it doesn't mean that we have to replace all 2500 it means that we need a plan for how to start replacing things in a timely way so you can kind of see how this this again leads into that five-year that five-year kind of plan we have as many promethean boards as we have we have some that are very old um i'm not even sure they're called promethean boards i'm not quite sure um uh but the new pan the newer panels so we have 50 classrooms that either need panels that don't have them or that we need to replace some of the old ones where the cameras are almost 50.
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okay we're good to go okay i hereby call this meeting to order roll call please brown is here [Music] mrs galbraith here dr hall vice president root here mr sowalis here mrs walters here president auburn here okay please please rise for the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all and ms roop would you please read the mission statement yes our mission is to empower each student to positively impact the world for a bright new future thank you terry any public comment tonight okay so with that i will turn it over to the superintendent great thank you uh including your board packet this evening we included a draft of the letter that was uh composed by attorney izzo in looking at the discussion or to have a uh hope to have a discussion on the correspondence to village of university park regarding the tiff loans so i turn that over for any discussion if if if the letter was okay then we could go ahead and send it then tomorrow i personally think the letter was to the point okay clear concise [Music] and what they had agreed to and what we're looking to obtain from them so good job okay and it is address you are the singer yes i saw your name it was a president it's right here any other comments i agree i think it was fine um exactly what he said we made our point without going overboard we spelled out what they did what we expected and what we hope to get from them so i thought it was very good letter okay all right no other discussion then i will go ahead and have this sent out in mail tomorrow great next up is the preliminary budget discussion ken thank you president albrecht i do have hard copies i thought that would probably be easier uh instead of trying to look at the you might have a problem looking at the fine print anyway but at least looking at the fine print um thank you it's not too fine where i can't did you get your glasses fixed from last meeting or your write glasses i did that's between you and i yeah so good evening board superintendent good evening um tonight i want to do i'd like to do three things with you one is i'll give you an idea of how we finished up the fiscal year this past year um brian was able to excuse me close the month even though i will tell you he just had his third child so uh he was able to do that it might have helped him a little bit get out of being daddy for a little while and that uh so i want to thank brian for that to do that so i'm going to give you an idea of that the second part is i want to go through a little bit of budget development with you so you can kind of see how the budget has been developed and is being developed and then i'll give you a preliminary idea also of where it is at this point what the deficit is i ask you at this point please do not panic when you see the number all right um and uh and that is why you'll see draft all over this because this is still a work in progress there are still a lot of things i have to do the budget itself is about 75 done so there's a lot of things that still need to go into this and then the third part of this is going to be i have some comments and record recommendations at the end that i just would like to talk to the board about especially about some construction projects as we move forward as we start preparing for summer of 22.
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knowing where we live work study and recreate does not change the past but a thorough understanding of the ongoing consequences of this past can empower us in our work to create a future that supports human flourishing and justice for all thank you very much could you also lead us through the roll call i would be so delighted to do that yeah okay uh commissioner hook um oh and can you please state where you're the county you're calling from commissioner hook um yeah chuck hook um reporting from my ann arbor office good evening commissioner mccomber just make sure no one's in the waiting room oh she's in the waiting room okay we'll we'll circle back to her in just a second uh commissioner cleavy present commissioner levin okay uh bear mursky co-chair colin garcia president um joining you from ann arbor thank you councilmember briggs here in ann arbor council member radina here in ann arbor thank you commissioner mccoy you're in ann arbor thank you commissioner george here commissioner kerber here auburn washington thank you commissioner mccomber here we know here in ann arbor great uh you have a quorum sure great and as i said i'm participating also from ann albert so um first point on the agenda is the approval of the last meeting minutes do we have a motion to approve those and then any discussion for a second in any discussion so move a second go ahead um eric councilmember riggs do you have any comment or just was that a second well i just wanted to it may just been me i just didn't see them maybe they were attached to the legistar agenda um if others have been able to read through them that's great so um let me double check but they are on the entry for the last month let's see make sure my apologies though yeah so the minutes are posted on legistar um on the last month and um yeah they're they're posted and they're there it's they're very very brief minutes um there's not a whole lot of content frankly so um if um we have uh a motion to approve and a second all in favor of approving the minutes say aye or raise your hand hi hi anyone opposed the minutes are approved so next point on the agenda is uh public input and this is an opportunity for persons to speak for up to three minutes as i mentioned before you if you are watching on ctn please call 888 788-0099 or 877-853-525 and enter the meeting id 913-5783-4502 this information is also displayed on the meeting agenda and the video feed city staff will select callers that have raised their hand quote unquote by one by one using the last three digits of your phone number in order to electronically raise your hand indicate your desire to speak by pressing star 9 on your phone you will hear an automated message or announcement that the host is allowing you to speak when speaking please move to a quiet place and mute any television or background sounds so that we may hear you clearly and then finally please state your name and address at the beginning of your comments so we'll wait 30 seconds or so do we have anyone already we do yeah uh caller ending in eight three six hi uh can you hear me yes we can uh so um this is ron suarez a former member of ann arbor city council i'm calling to express support for the group ann arbor for public power who is calling for a feasibility study to investigate uh public power uh in ann arbor um i also have the beginnings of a website at ann arbor microgrid.com and i'm concerned that in the 820 plan the 138-page document the word microgrid only appears uh two times and once on page 130 and once on page 136 on page 130 it says create micro grids and when i've asked about microgrids i've not been able to get any response and it looks like no one is taking this seriously climate change is a wicked problem that's going to require systemic change for us to deal with and we need to at least be entertaining the possibility of talking about how public power would work coincidentally this morning i heard a podcast the intercept with ryan grimm interviewing dennis kucinich dennis kucinich talking about when he was mayor of cleveland and the struggles that he faced with public power in in cleveland again i highly recommend google the intercept ryan grimm dennis kucinich and you can see all about electric power and political political power and i think it would help us to think about alternatives that we need to consider rather than just doing incremental changes relying on major gifts to thank you thank you um just you don't necessarily respond to others but i just wanted to mention that we will be having a presentation um about the status of the development viridian at county park and there will be a micro grid there on a pilot basis and there's also i think people know that there's been some legislation that has been introduced to permit microgrids at the state and um yeah finally by the way i read the interview that you talked about and if anybody it's called the division of light and power is the name of the book that kucinich wrote and it's definitely worth reading so thank you for your comments missy do we have other people yeah call our ending in 152.
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i was stunned how many do we still have a canyon we moved them all didn't we yeah we've moved them all including the new ones that we got with money was it cures money one of these grants purchased 18 18 and we were using those with the virtual classrooms at coyote they've all been moved to the other sites and are already ready to go so i know and it doesn't mean we have to do it all at once but now you can start seeing why we need to think about this out over time right those kinds of things um intercoms uh the intercom system at uh chris is smiling the intercom system that our technology people installed at at sunrise is uh he can do all calls and by the time school starts he'll be able to actually call individual rooms and they and right now they can at least call in and say that they have issues so it's been a while since this classrooms if there had been some kind of issue in a classroom at sunrise the teacher would not have been able to notify the office other than sending a kid you know tell a kid right uh kind of thing and then they have the things james we have the things for fox creek most of the equipment okay but the we will have at least the uh at least the bells going by the time school starts at fox creek or the interco which part okay but they've got to build into their plan yeah i know you know how the right now supply lines are pretty messed up everywhere right but it's on their work list it's a priority on their list so um as you can see a couple of things that we have on our list we're already addressing but we want to make sure that they're working at all of our sites because that's a safety issue as a well as a learning issue one of the things that came in that came up in the discussion was being able to combine the bands for english language learners state has very specific rules for which grades you can which students in which grades you can put together i may not get this right so jen could correct me but i'm going to try to get it right you can have kindergartners in a group you can have first and second graders in a group you can have third graders in a group is this right there you go chris has got it now if you only have two kids at a grade level who need those extra 75 or 90 minutes a day whatever teacher has those two kids has to build that time into their day to teach those kids that extra 75 or 90 minutes depending on the grade level what do you do with the rest of your class okay so you can see how you know we're going to figure it out but you can see how this is problematic the only school we have who have who has enough kids total and enough kids at each grade level to warrant a teacher is desert valley okay and and so one of the positions you approved from the sr2 money uh was that el position um and we're hopeful that by the time esser runs out we won't need that position anymore but it's going to depend on kids moving to town and where they live and what school they go to but at chris's school it's one or two kids per grade level okay so chuck nozzle who is our el coordinator finally told us recently after we had these stakeholder meetings that we probably were supposed to try to do what the state says but they will recognize that if we have to combine some things that we can do that the problem is if you if you have a kindergartner at one level of language development and you have a third grader at a different level even if you combine them it might not work very well so we've been looking at some other options including some outside programming but it still requires that there be an adult in the room with those kids wouldn't have to be a teacher necessarily but you can see how this is a problematic situation for instruction for building into the day so it's one of the one of the priorities we're working on it's a work in progress um life skills paras and uh and the title one paris would love to have a tablet to use when they're working with kids all schools again that el issue we can't we we cannot warrant hiring a teacher for any of the other schools in desert valley and we really can't warrant even somebody who is split between two schools and it would be pretty impossible to send somebody to three or four schools a day okay so you can see how this is an issue asdb arizona school for the deaf and blind has changed programming and whatever and they don't do in person anymore this past year and it would not have mattered whether it was coved year or not and our our folks who help our hearing impaired and vision impaired kids are pretty concerned because the kids did not get the kinds of services this past year that they need so of course they're asking us to consider a position local and then translators at meetings that's something that probably won't cost us any money it's just one of their priorities and then the labs the computer labs at fox creek and the middle school are ancient so they ask us to consider replacement of those of those labs and then you can see the rest of the list so the things that are in bold when i met with the stakeholder groups and they did their wish lists some of which some items of which are you know we kind of chuckle about but then i ask them give me your priorities what do you see is the most important and that's what you're seeing in bold in any of these lists comments are directions for us relative to learning opportunities um teachers we did last year yeah yeah teachers and administrators have all had new last year what was the what was the professional development that special ed really liked was it for the paris that they wanted we had a really good they had a really really good professional development in the spring and uh and the people who attended the stakeholder meeting said can we can we do that again can we do more of that so um yeah the and i will note that the things that are underlined on these lists are things that we kind of have built into things already and the things that are italicized are supply items that you know at some point we might say okay we're going to dedicate i'm just going to pick a number and you're going to but you know we might say okay out of best of three we're gonna we're gonna dedicate a hundred thousand dollars for various supplies from these lists um which we can do um and then it becomes you know just this list of things that that we would that we would purchase most of which would be one-time things but i wanted to let you know that we recognize that some of these things are supplies as opposed to big projects and and that kind of thing good questions are there any things that are not bold that you as a board think to think need to move up what was the idea with mental health um that's the that's a program uh in fact jen participated in a training session a number of our people did it's a it's an actual program uh training that helps people it helps us identify when someone is actually having some kind of a mental health issue or situation and and then how to deal with it and we would have our heads we do separate threat assessments that there is an instrument we use out of out of special ed that we do that but yes it's part of that as well and we would have our heads in the sand if we did not recognize that we have some issues that we have to consider every year relative to suicide prevention psychologist and then school psychologist the position no it's just that like it's just that it was mentioned by more than one team are we still in column one or are we in column two okay gotcha uh yeah if you see it more than once it's because it was mentioned by more than one of the stakeholder groups i tried to go back and take them out you know as i was doing it because i was doing a cut and paste but then i thought you know it might be good if you saw that was more than one stakeholder group that identified something is an issue or something is a concern from them and we are we are actively looking for a school psychologist we we outsourced that last year we may end up having to outsource it this year but we are we are in fact looking for a school psychologist anything else in column one okay column two social emotional well-being and i won't read all of those you can see them and we've got them up for people to see streaming if there's anything i had to look up oae even though i remember when it was said in the in the uh in the meeting with the health attendants but i didn't know exactly what the letter stood for and and this is this has to do with very discreet hearing it's not it's not a typical hearing test it's a much more uh much more sophisticated uh instrument and the health attendants were asking us to have one for the district and the one we have is ancient i guess bus stop closer to sunrise and diving back yeah this came up in uh in some of the discussion with lupe from our homeless and our parent liaison situation so we frequently have situations where parents want to come to an iep meeting or they want to come to parent conferences and there is no bats stop close to those two schools and some of those folks depend on public transportation to get to our school sites so that's not something we would pay for it's the kind of thing that we we would reach out to uh the community you know to the city to see if they would do so keep in mind these are wish lists and they're not all things that are going to cost us money some of them are just things that that we should be doing and i left them on the list because i thought they were valuable for us to know that there are concerns about them that's their true what about the this is not in the bold it's the what about no homework it was just a discussion that that we had about the idea of uh you know that that if we're going to be working with kids really intensely during the day and maybe even in our after school programs that when they go home especially kids who have been at home for the last 18 months they probably really would benefit from just having family time and and frankly i threw this out just to see what people would say because there's no real good evidence that homework school academic homework does any good for young kids i get it for you know the older kids and whatever but for littles and not so much um that doesn't mean we couldn't send spelling spelling words home to practice but but you know what kids kids would benefit from some real one-on-one time that is not the struggle it's not the mom sitting there saying you got to do this math right now and we've got 30 minutes and focus that looks yeah turn the page that looks different your ideas and suggestions are read with your child for 15 minutes take a walk and discuss x maybe it's play a board game it's yes time it's interaction it's social it's just you have things like math that it is a repetitive thing the kids pick that up they they they could do math by making together absolutely don't they already have that freedom now not so much not so much oh okay i i don't i'm not a big packet fan so okay yeah and and i would i'm not a packet and and the truth is previous boards have expected that previous boards have expected that traditional kind of homework and and let's face it every parent has been a student so what do they think homework is packets or worksheets or whatever and and so if you if you guys call in favor of because really some of these other things could really benefit kids and take away that whole painful homework thing at the end of the day you know when kids go home it's painful and the kids ruined sometimes yes while the struggle to complete some of those things because let's be honest some of our parents can't complete some of that work so it's older siblings who are taken away from their homework or whatnot so what am i going to do with my math tutor [Laughter] well and the truth is for instance we learned this past year when we did the first round of testing remember what happened our kids scored really well except it wasn't the kids who scored really well it was the parents who scored really well and so we didn't get we didn't get any useful data from that and and you and i know because you're all educators you all know that lots of times that work that comes back that homework that comes back was not done by the student so why are we wasting the parents time and wasting the kids time when they could be doing something that helps build the relationships and and that kind of thing so the parents are doing it or the older siblings are doing it and we have those parents that are sitting there making their children do it and it's yeah the skills need to be re reinforced at home skills are reinforced i am definitely not in favor of packets i hate packets i would never encourage a packet but there is there's lots of other ways to to you know the baking whatever it may be um to look at homework but to just say no homework on well the no meant traditional homework kinds of things when i said it that way no packets so i i'm glad to hear you saying this because here's what we will do we will go back to our teams and talk about you know and create a list of things that are acceptable homework kinds of alternatives to what we've been doing and and we'll and we'll report that back to you i will tell you it's really refreshing to have you all have this stand on this issue anything else on that list i'm glad that vaping issues are on there i'm sorry which ones oh vaping up to the high school um i will tell you that you can see it and they're not even shy about it they hide it you know or whatever but there's so many kids my daughter will explain my son will explain in classes they're doing it doing it in their sweatshirt and you know because the teacher is writing on the smart board or they're up at the board they're talking whatever they're working with and they need to know what this is doing to them i mean vaping is is not a alternative to smoking you know i mean there's so many things that that that they don't understand with it and i have we have excellent resources the county health has has a program um our other agencies local agencies uh wescare has a you know has a a program to present so it's nice to have partnerships with these other groups so we're not laying one more instructional problem or situation and it's not a problem but laying one more instructional expectation on our teachers and so i'm glad to hear you say that because particularly for middle school and junior high we they are well and the other thing is that we found amanda is that um many of their parents don't recognize that a vaping products are in no way controlled there's there's no control of them and um you know and and you say to the parent uh have you looked at the ingredients you know frequently it includes formaldehyde oh you know do we really want our to embalm our lungs when we were 12 years old so yeah i appreciate you saying that thanks amanda i mean especially when we are talking about right above that where we're talking about getting on sites in the health offices yeah i mean this is i mean we do live in a crazy type of world when it comes to those things right um one question on the relaxation or sensory room actually desert valley has has one of these rooms it was right off the principal's office they did they had it developed year before last and didn't get to use it at all last year it's a room that's um it doesn't have any furniture in it it's got in that case it's painted like you're underwater it's painted like you're in the ocean so it's got some fish on the walls it has a couple of bean bag chairs the idea is for a student who's in meltdown who needs a place to just go chill there's some pretty good evidence that it really works as we progress through some of our other things that we're working on for the next year it won't be a room but we're seriously talking about a location in in every classroom because the idea is for students to learn to self-regulate you know that they know what little they know what triggers them um especially young children who's who when they get frustrated act out because that's the only thing they know how to do and so this is just on a bigger scale amanda is a place a chill-out place so it's not a punishment it's not it's only an opportunity for students to self-select for a brief period of time to go self-regulate and calm down and we'll find out if how well it works maybe this year when they're actually get to use it at desert valley faculty chair massages well i will tell you i will tell you several years ago when we had i had an employee at coyote who was a registered massage therapist and um once a semester she would bring her chair in and you know and and folks could come in and get a chair massage and you know five minutes of and so you know and keep in mind this was wish list this was everybody thinking outside the box um yeah yeah yes yeah what did what did it i looked it up because i wasn't familiar with it but it's it's a chair without legs and it's slats that are connected with uh with a webbing of some sort and so you can sit in it on the floor so it gives you something to lean back in but it but when you lean back in it it wraps around you and uh for many kids that's very calming it's like it's and and they can stay focused did you find a picture yeah oh good okay um so would this be something like for a certain grade level or just a classroom the counselors actually the counselors requested this um it might be the kind of thing that they might have in their office you know to have a conversation with kids or have some available for teachers to check out to their rooms you know or a couple in a couple in each room those kinds of things they're portable yeah they're they're on top of another chair right and they're not hugely expensive i mean you know it's not that they don't cost anything but it's uh but it's neither is it like like buying you know so along those same lines um did anybody talk about that they wanted any stand-up desks with little fidget kickers or anything no but no but they do talk about the different kinds of uh you know the we have we already have in some classrooms the um like the balance balls uh or um or chairs that have one leg yeah and then the you know yeah the kind of rock um and and we don't discourage the requests for those kinds of things but it's nice to have some funding that we might be able to say okay we can set aside this for if we have some requests for those things and this would be one of those kinds of things when you get to the older grade levels maybe five through eight i'll tell you that we were fortunate enough that um to pick up so everybody pick up some whiteboard tables and you can manipulate them and turn them but you can write right on and you can do all these different things and i mean if we had status dust or whiteboard just the different things that you can do i know that that alternative seating is big with kids yes i mean look at your classroom his classroom has nothing traditional seating in it whatsoever and those kids are [Laughter] does it say that's my favorite thing yeah that's my favorite thing that's my favorite thing look at me but they are they they enjoy the alternate seating even at the high school age so i can only imagine at the junior high where they they have gaming chairs they have all kinds of things that they have at home it's it would be kind of neat to so i i get those i'm not all about alternative seating kind of a crazy day but that's really cool those are pretty cool i haven't seen those and i'll tell you for me alternative settings heaven sent because i don't do a sign seating but they can lose their seat so i mean i have some chairs that are really nice and i have some that aren't so nuts so you know you pick your seat but if you're not doing what we need to do i'll move you and it's that's probably the best motivation in my classroom is i want to keep my chair so um i love all so that's a great idea maybe maybe some ideas that maybe a teacher has some an idea for their class for an altered alternative seating and i want to put something together for that and this is really helpful for us because it because it allows jen and me then to say you know because our initial plan to ade does not have to have spec you know all kinds of specific details it has to have groups of things so you know and then as we get ready to purchase things and we revise then we have to be much more specific but it will be it's helpful to us to be able to say okay the board's not going to faint if we bring an item that says you know that we're going to make sure we do some of these kinds of things in this group that's why it's important for you to be telling us tonight so we're not i mean we might have been tempted to bring them and we we might have brought them anyway but we might have been sitting there going and we don't know where this is going to go um so it's helpful for us to have that kind of input from you okay the um safe and healthy environment right now we have so many things in our district that need to be fixed not just hvac i mean that's huge but but we have a lot of things and you can see them here i i couldn't pair these lists down very much because of the priorities and they all have to do with safety and maintenance of our facilities and you all know it's because we have not had we've not had capital money and and that's one reason i think that the feds recognize that a big chunk of sr3 could go for these kinds of things because they recognize that school districts have not had the kinds of money for facilities and every time we have an air conditioner that cannot be fixed and i will tell you sfb will force us to fix it until it's literally rusted away or won't even start and and the ones that we've submitted and molly is really good at staying on marion who is our rep with sfb but the shortest time the shortest time frame is two months so if if we were in school two weeks ago when it was 125 degrees and an air conditioner went down and we had to wait two months to get that replaced you can see why that's a real big issue right now so that's why it's number one on our list but of course we want it to do more than just cool and heat the room i'm i'm dying to find out what they found out about carpets but i will tell you everyone every every person on our leader team says get rid of the carpets and let's surface the carp the the concrete with something uh something else epoxy or something um and and if you're open to that idea then we would we would continue to explore that and and we mean every shred of carpet in this district whatever we do will last longer be easier to care for and and hopefully prevent some allergies and those kinds of things we really do need to take care of that access to fox creek that ada access it is impossible to get to the office it is impossible to get to the office we need to fix that and that is going to be a spendy item and it is not one that sfb will even consider even though it's a federal requirement um and and it was one of the first things i said we needed to do when you hired me and uh in fact we got some drawings for it but we need there's that whole big berm in the way where there's a sidewalk that needs to go away because the rain or the water what little rain we get that comes off of the main building just never gets to that hole that catchment area because that berm is in the way and therefore we have some we have some erosion of the foundation of that main building in fox creek so it's safety and it's also protection protection of our our facil our facility up there we have a playground the upper playground at diamondback is inaccessible by anybody who's handicapped that is a violation um besides being really unfair to our kids it wouldn't that one would not be a really difficult one to fix but it needs to be done um we won't run into a situation like you're saying we can't spend more at one site than another we won't run into that here we would be very careful where yeah i don't think in this case we would because we're going to be fixing things that need to be fixed as it doesn't matter like if diamondback or desert valley we do i mean this first page all this red for desert valley if that dollar amount figure is higher than say diamondbacks dollar figure well then we'd have to then we'd have to spread it out and figure out some of it to come out of some other places okay now you can see why we have to look at this as a bigger picture than sr3 okay so yeah we would have to we would have to go there and and this probably is our other than direct instruction of kids this is the biggest need in our district is all of these facility things we can't continue to teach our kids and facilities that that are are falling apart and arizona is obviously not going to help us do what we need to do and so you know part of the direction i would like from you all tonight is can we start looking for prices and for some things and can we can any of these things that would work into the into the information that comes to us from schneider because because then that would involve that would involve having a project director and making sure these things are like they're supposed to be um you know that's the kind of direction that i want from you to see if we can move forward with some of these things and then you know so and if you have questions about any of these some of them some of them are not going to be high high price items but some of them will be some of them will be okay and one of the things one of the places that i ask them specifically to check the quality not just air quality but all of the things there are four science classrooms and an art classroom at the middle school that are awful there there's smell there's i don't i don't have a good sense of smell and i will tell you that when i walk in those rooms i can smell something and it's a very chemical smell and it can't be good for our kids and our teachers to be there i don't know what the issue is but it needs to be fixed whatever it is it needs to be identified and fixed and that would be a big ticket item i'm afraid okay so is there not a gym at desert valley no there's no gym desert valley does not have a gym it just has the cafeteria yeah and it doesn't have a very high ceiling certainly not as high a ceiling as any of the other sites have that's why they put it on their wish list now that would be an item that we could request from sfb because they built sfb built the cafeteria at mountain view the only thing we have to remember if you read carefully all those legal things that i sent to you the only thing we would have to remember is that not that we would do this but if we ever sold in this case if we ever sold mountain view if we ever sold that property we would have to reimburse sfb for the cost of that cafeteria then we could use the fun you know we could use the funds from the rest of that sale for purchase of other property for building buildings at one of our existing campuses those kinds of things but we would have to reimburse sfb for the price of that of that cafeteria no expiration nope yeah okay any anything else on this list that you want to point out to me i saw another air conditioner at the transportation they're asking yeah they are asking for right at the doorway every time you open the door you know the air escapes they were just asking that we consider one of those over the door things like we have above all of our kitchen cafe kitchen doors just one of the you know and it only turns on when the door is open and then you know so it keeps you from losing any air conditioning that's in the building they ask that that we consider that okay not hearing anything else let's move on to educator recruitment not a surprise to see wages at the top of that and i guess the thing i would say about that because i'm always in favor of us paying people what they're worth although no educator ever gets paid what his he or she is worth um but that's an ongoing expense so we don't want to get to the end of s or three and have a cliff where you know we're hopeful that our enrollment will come back up or attrition or whatever it is that between now and the end of sr3 we've either absorbed all of those positions back into our m o budget um or we or they are positions we don't need we don't want to get to the end of s or three and have to lay off people because we cannot continue to fund them so to me wages are the kind of thing that the more money we can free up from our m o and capital budget for these kinds of things the more money we have that we can pay our employees uh and and continue to pay them uh you know past the end of s or three that was what i was holding off for a lot of mine is because there are several they all tie together they're sustainable that's a critical word that need to be sustainable yes yeah so you know so i put it at the top because you know it was the first thing that was said in several of those subcommittee or in the several of those stakeholder groups but just because it was the number one thing said doesn't mean that it's how we would spend s or money it's just the kind of thing that we build into the overall five-year plan and by the way the five-year plan is intended to be one where we built you know we set it up for five years and at the end of year one okay anything that got done is off the list anything that didn't we decide where we want to put it and we add a year at the end so that it's a floating five-year plan okay so that we're not just talking about a plan from now five years and then stop so i've already been talking with uh with mr silk about the salaries and those things relative to transportation and he and i are going to be meeting either later this week or for or or next week to talk about some things and i specifically gave him a heads up that uh it's that i fully intend to bring to you in august uh some you know some changes in our budget because we now know that we're having some more money than the budget that you approved the other day um uh at least step increases for everybody and as you know high school people particularly high school classified people did not get a step increase last year so there's the potential that we would have two that our employees would be two steps above their employees and so that's part of the reason he and i want to talk about that and coordinate a little bit more i'm not sure where it'll go but i will certainly bring it back to you that kind of thing and then housing because this is educator recruitment and and this was corey's idea two years ago two years ago almost two years ago before we even got to covid and he was sitting in my office saying oh i really wish we could put some housing on that property up in lofland ranch have to think about the name of it because we have 10 acres up there and and we were laughing kind of laughing i mean it's a great dream but two years ago it was kind of one of those things that you oh yeah right you know when pigs fly well pigs are flying i guess and but we've lost a number of employees this year because they have been booted out of their housing so there's a committee been set up with by karen summitt who is the chair of the chamber of commerce government and business affairs committee of which i'm a member and i took this concern to that committee um and she just got right on it and got some people together and corey's going to be on the is on the group too they've already identified some properties for us to look at because what we could do because you and i know we can't build apartments or put in inexpensive housing at on that property in laughlin ranch i i don't think that hoi would ever accept the kinds of housing that we can probably afford but but we could always sell or trade that property that's part of the reason i sent you all those laws and those regulations so you kind of have a handle on what we can and cannot do relative to selling and buying property and putting putting buildings on you know for teacher ridge that's what it's called in the law teacherage kinds of things so this is one where i really want some input and i know corey is chomping at the bit i would love to spend a big chunk of our esther money on this for many reasons and teacher retention retention is definitely one of them but when we talk about sustainability this could be an incredible opportunity where we put in i i'm thinking on a community basis what's it called now we talked i used to be sun river uh it's uh vista del sol up on the parkway uh they did modular homes um with a clubhouse a pool they gated it it's really nice uh what they've done and it's very economical something like that we could put together and create positive cash flow for ever this is something that we could we could definitely put together a long-term plan that could be very advantageous uh to our bottom line uh this is an incredible opportunity to to have something that when we talk about sustainability and all these other things i look at it as a money that we could free up in m o in capital because that fund could offset so much cost and repetitive year after year after year um like you look at the educator recruitment this one family insurance we can't use it for that cory no no but i'm just saying if it frees up money yes in mno then what we do with m o is a whole nother ballgame so if stuff we normally spend it's a shuffle game i understand yeah and we've got to be really careful i get that yeah what i'm saying is to just create opportunities for incentives and draw to our area and benefits for our teachers absolutely and i want to make this something not just for the 10 20 whatever houses this builds i want this to be incentivized for all of our staff not just the people that are living there so this creates something that that is repetitive whether it be something that we offer a membership in something that it's paying for there's so many different things that just playing that little little game that the government makes you play um i may have to have you sit in the workshop with me next week that says what we can and can't do because and i love you and i love your i love your dream but it's i just see it as a great opportunity of putting something that we will probably never have this opportunity again right um and and long term that is something that will give us way more bang for our buck than you know paving a parking lot which i'm not saying doesn't need to be done but it needs to be done every so many years but this is something that could be long term and it's something that can grow it's something that can only get bigger and better uh based on how we set it up and how we do it um so that's you know every time i look at this this s r funding that's immediately what i think about and that's you know corey wants corey wants of the money he and i are disagreeing on it but but that's but but that's him dreaming and he's doing the same thing that we ask all of our stakeholders to do in those other meetings was dream you know what is your dream what is it what is a great idea and then how can we um either handle it or scale it back to be something that we can do and and i sent you my you know the information that when we when jen and i originally calculated what these funds would be because they gave us you know they said it could be this much relative to our title one funding or it could be this much and um and so we calculated around 8 million so you know to me anything above the 8 million is gravy and is you know is really ripe for this and i will tell you that that committee corey hasn't had a chance to meet with them yet but um the committee is all of it is not only about helping us do this with whatever money you all say we're going to use because ultimately you get to tell us that but they're all about also having community partnerships to do some of the other things you know so as long as we do them within the guidelines of the you know what the feds say we can do with it so i will tell you i was thinking in the neighborhood of maybe 15 units of something and corey's thinking in way bigger terms than that but the thing is we can start wherever we start and cory's right it will generate funding that then we could grow it from there absolutely so yeah which we won't be able to do with any of the other stuff right it is the rest of us finite stuff yes and we are quickly running out of time yes um any questions on that because we haven't even talked about technology yet and we only have a couple minutes left nope okay well and and we need some direction on that i mean you know just a little bit of direction but this is kind of okay any big questions okay we can always come back to any of these things absolutely absolutely and that's why i put it on the other agenda too because i felt like not just discussion and and your input in this but to give jen and me some direction because we've got to get busy on this well we were just kind of talking like what about the discussion and possibly finding something that we can purchase that's established and then renovate bring up to you know standard of living i mean which complex it's an apartment complex does it have people in it yes then we'd have to boot them and where would they go that's part of our issue right now is we're really concerned about our people being booted when other people buy yeah we actually talked about we did talk about that until it's there that's been there forever yeah that would take very little renovation to and it's already established and it would just be a matter of renovating it and all of those are definitely options but they are options i just definitely i think that's a great opportunity for us to do something that can be can benefit us for a long long time and in your last couple of minutes i will just shuffle these down to you because i've been i've been playing with this idea for it since march so anyway these are just ideas but you'll see some in there that are actually 3d printed houses and on this committee is a man who's moving to bullhead and who is starting that business here so uh those are the ones that are the actual photographs are the 3d houses so they're just ideas they were they're just they're just ideas it's interesting because i was looking at other districts within arizona that might be considering the same thing and i found two um vail that's looking to build those tiny homes they already did they're like 500 square feet so i mean they're not uh family friendly but they certainly help for those single parents that are single teachers teachers but um and then the other one was um prescott who are looking um the article i read that they were looking at either regular stick homes or um going to modular homes but they're having the same issues that we are is that there's no property are we looking for like a long-term fix for some employees are we looking at like giving them an opportunity to get out here get established find their area get their foot hopefully we can find some houses that aren't blown out of the water type thing that's kind of what i had in mind if it's a smaller home and even if it's a family of four or a family of three or you know it is a family they're going to make it work especially if that opportunity is there i mean there's some gorgeous tiny homes that i've i mean they're really they're so well planned out yeah well and that's for some of these that i picked that's kind of what i was looking at was something that was well planned you know and um and not boxy looking you know not boxy looking so uh where whatever direction you give us at least that will give us someplace some place to head thank you so we need a motion to adjourn our workshop make a motion we adjourn our workshop all second all in favor aye corey burgess hi genie borland i'm in eamon hi charlene diaz it's all moved all right since we're already at seven o'clock let's get going with a regular meeting i called to order the regular meeting of the bullhead elementary uh school board on tuesday july 13 2021 at 7 00 p.m uh roll call corey burgess here jeanne borland here amanda amon here charlene diaz here please join me for the pledge of allegiance i pledge allegiance of america and to the republic for which it stands one nation under god indivisible with liberty and justice okay citizens president if you please sign in the back i need a motion to adopt the agenda i'll second that all in favor aye corey burgess hi jeannie borland hi amanda eamon aye charlene diaz all right item three uh consent agenda need a motion to approve the consent agenda as submitted i move that we approve the consent agenda as submitted all in favor aye corey burgess hi jeanne borland hi amanda amen hi charlene diaz so moved item 4.1 board member resignation and replacement we had a resignation mr bob resigned from the board and we are needing to send out a request to the public to fill that seat some letters of people that are interested uh do we need to publish this if that's what you want to do you first need to accept the resignation yes yes so i will move that we accept brandy's resignation i'll cycle that motion all in favor aye corey burgess aye junie borland aye amanda eamon aye charlene diaz i'm really not your favorite yeah she will definitely be missed but the good news is she's very very busy in their business and that is taking up a lot of her time so with that we do need to submit a name a recommendation to mike final the county superintendent um so did we want to publish this in the paper or just on facebook probably both both yeah okay so what kind of timeline what i mean deadline would you like for 30 days right you have to have something to human 30 days yeah so what timeline would you like two weeks sound good two weeks okay two weeks uh for anyone who's interested that way by our next meeting we can already have those interested forwarded on to all the board members we can review who that who's there um maybe request the people that are interested to be here so if we have any questions for them um and then we can make the decision at our next meeting excellent thank you yes you don't have to do a legal notice yeah just just information yeah yeah just keep it simple um okay so that's takes care of that that does um with the loss of brandy for our board we did lose our board representative for the health benefit trust and a board clerk so items 4.2 and 4.3 we need to consider a replacement for the health benefit trust and a board clerk so let's start with 4.2 the board the health benefit trust mr president under ordinary circumstances the trust that board meets about four times a year sometimes only three um but there is a meeting coming up okay all in favor aye corey burgess [Laughter] hi charlene diaz all right so moved okay now 4.3 well under that negotiation um [Laughter] i nominate charlene diaz ii all right we have a we have a nomination in a second do we have any other nominations i'll nominate amanda just because hurry up and move on okay [Laughter] okay since there is no seconds well yes all right um that's a good sign all right so for charlene diaz to be our board clerk all in favor aye corey burgess hi genie borland i am anna amen uh charlene so moved but that was a lot easier than i thought it was gonna be all right good deal okay 4.4 revision of the purchase of the vm and extra grid backup solution from the technology department if you recall last month james made this presentation he told me he came in to my office with his tail between his legs a couple of day a few days ago he had in every conversation with the people from veeam and exagrid had said this is the one with encryption and that we can upgrade and they kept saying yes and every time they said yes and and and he told them drop out any documents that have to do with the one that's not encrypted but when they sent him the documents they sent him both and he and he thought he was only getting one so it was you know it's a mistake he just gave us the prices for the one that was not encrypted um the encryption is important if somebody came and took that box with all that data on it and it's the unencrypted one they can get into it and see all of our data if they take the box that's encrypted it's a paperweight they can't get into any of our any of our stuff so we're talking about a twelve thousand dollar difference over the period of five years um and we can do the upgrades with this version um so i recommend that we um amend the approval for these items and that's the one we are considering already because yes yes and you can see all of the list of benefits there it's just that you know he was looking at the wrong document when he calculated the prices how close are we to exceeding 24 terabyte sorry i guess i should said hi i'm a question because i mean obviously the difference is are we close i can't answer that question we have not had a backup appliance like this to that backs up everything that we own for me to say what you know how much space we're going to use the appliance that we used before had four terabytes of storage and we only backed up our critical servers so the financial server previously before the student management service was hosted off-site we backed up student management we back up the core network servers and that and we were pretty close to fully utilized after five years this system would allow us to back up all of our servers onto the device um early indications are we're going to get much more compression and deduplication of data so i suspect that it's it's going to be sufficient for the size about it every time i say first certain dollar correct possible addition on top of the 12 with the change yeah every time i say for certain that we have adequate bandwidth and adequate storage new programs roll down the the pipe that make me look like a liar but um with our current data growths and our current server loads yes we should be good for the five years ridiculous and yeah you know if if we're not if we start getting to that point where we're exceeding the storage then we would kind of go back to the model that we're doing now where the not as critical data servers would be backed up manually um not every single night but not twice a year right and we would ensure that our core data sets our core servers the stuff that we need to conduct business and do our jobs would be backed up every night first and then the ancillary servers would be you know at minimum once a month so we should never really exceed that because you would be checking it anyway and if we were to start to get close then we would just reduce what we're backing up so it works out that's generally what we've been doing yeah thank you thank you uh any other questions on the uh backup system all right um so we need a motion to approve i'll make a motion that revise uh the purchase of the vm and extra grid backup solution do we have a second i'll second all in favor aye corey burgess aye jenny borland aye amanda ayman hi charlene diaz saw move uh item 5.1 uh possible action regarding our strategic plan esther funding progress or three okay we had a big list um so we do need to give some direction on where we want to go with this uh so we can meet our deadlines and and stay where we're supposed to be um you said 2.1 million needed to be in the first column yes all right is there anything on the first column anybody was object to now this isn't set in stone these are our possibilities so i'm not i'm not right we don't have to say this is what we're spending no it doesn't have to be these specifics what what jen and i would do is relative to the 2.1 million go back and lay out a plan for the length of s or 3 for these things and or say okay some of these things we'll put in your three for one of our other grants or you know we would come back with kind of an overall plan for that and give you ballpark figures so would you think it might be easier to say hey let's break down so much for this so much for this so much for this or do you want to say to have them tell us this is where we're looking where would you like to go with this i would rather they tell us what fits into that budget yes and prioritize that by we really need this if there's extra maybe you know yeah because i mean we don't know how much a chromebook is going to cost when it comes down to when we purchase and if we're only giving them an x amount then we're shortchanging them we want to be able to make sure that we get everything in there that they need yeah that that makes sense and in terms of the chromebooks i can i can kind of tell you that what we'll do is say replace so many with us or three dollars now so many with you know maybe s or three in year three and then far you know and then schedule the others out over some of those other grants so you know it's not likely that we're going to say everything on this list is going to come into so3 that could be a problem because what do we do with those we're out exactly have this kind of funds again promethean boards also absolutely so we're not seeing these big any of any of those big chunk items that are you know that we know at some point we're going to have to replace it makes much more sense to spread those out over the five years than it does to to do them all at once unlike as you indicated earlier some of the things in these categories that are on there are just listed items that they would like it actually doesn't affect our bottom line or our money in any way whatsoever because there's other forms or they're free yeah some things are just just you know working our working our partnerships um part of the part of the real advantage of having these stakeholder meetings was it pulled in community you know community partners and and let us establish some of those relationships so uh you know we'll be creative about uh about working some of those relationships too okay so that's the direction we're gonna have them put together priority list um kind of budget this out see where we're at um for column one are we just talking column one or all of them for each column okay yeah i think you know we discussed them earlier and i think that if there's anything anybody really feels like needs to be taken out but otherwise i would say that we just you know you're gonna have to look up the costs on them anyways so yeah nothing i could really say take that out um but definitely prioritize yeah i'd like to prioritize the step increases for staff yeah because absolutely again that's one of my sustainable things yeah yeah find a way to sustain them all in favor of that same with increasing our wages that gets us into our sustainability um so have a plan for that how are we going to sustain those things okay um i love the fact that we have some you know in their national certification stipends it's important i mean that's important if we can build them in and in fact jen and i were talking i didn't even bring this up earlier because i hadn't thought of it jen and i were talking earlier about a way to they kind of mention it here but don't but if we could figure out some ways for folks to have an option for say a series of professional developments that we would offer and then when they got a certain number of hours of those done or a certain number of credits if you will that then then then there's a stipend for that so it's not necessarily moving them up on the salary schedule which becomes a permanently sustainable thing but a one-time stipend that helps that you know that first of all gives them some professional development that they want that's not required necessarily but it's an incentive to improve themselves and and lord knows it's going to help the district you know it's going to help our kids if they've got these other skills so we might we might get creative with that and and bring something to you relative to that okay and and those and that's the kind of thing that could be sustainable from our m o budget if we budgeted it in and some of these other things you know we don't have to uh we don't have to as corey said that we don't have to pay for out of either capital or you know what limited capital we get um uh you know out of mno but it's the kind of thing we could continue because we'd have a continuous stream of funding for that all right i really i really would like for you though to and give me some kind of ballpark figure on if we're going to be looking at the housing thing give me some ballpark figure because i need to have that when i when we meet with that committee because i will tell you they are gung-ho about helping us with this um and uh and partly partly to help us i mean that's the big thing but the second thing is to create a plan or a process that then can be replicated in the community or in other county communities for say first responders or traveling nurses or those kinds of things so give me a ballpark figure please well i just wrote numbers down by these columns just kind of see where we're at i did not put technology in here but the 2.1 um i didn't write anything for social emotional well-being because that is just so open to what what is there the two point two to three million dollars on column three and then three to four million on column four um is just over nine so what did you put on column four three to four million okay in column four um is just over nine million so um if you go on the high sides that still leaves the 1.3 million for those other two for the housing too yeah but that's the biggest chunk of that that group that's why i said three to four that would still leave you know one you know a million minute and a half to do some of these other things in here that we were looking at which i don't think it would take well it won't since so many of those aren't are are things that have to be sustained yeah i mean you know in that put more into that housing that's more sustainable money for that column in the future so we okay with a three to four million for the housing then tell us where you want to be i mean it's not like we can't adjust it later but at the same time like i would say two to three maybe and housing's not going to benefit every teacher and how do you pick and choose and who you know is it well it would definitely put a whole plan i agree with that i mean so i mean that's you're gonna have a lot of animosity if you have 10 teachers who get housing what about the other 200 you know and please understand the housing is not intended to be free okay we don't want it to be free but cost efficient and but you're right you're right genie i mean we've got to figure out and corey had some ideas relative to that that we kind of found out were not so legal so they don't matter um but but there's there's ways we can definitely look at how making this so because i definitely want to make it so it benefits all of ours absolutely and and if if we look at the big picture as is putting this and i know there's lots of different rules and regulations to how all this has to work but just to keep it simple for for argument's sake at this point if we have two and a half million and we generate fifty thousand dollars um in revenue that's fifty thousand dollars in revenue we can put towards we can put towards well maybe not stipends we can put towards other things that we don't have to spend in emino and play that game that that we have to play um and that's kind of really what i'm looking at is is how we can put this money that no one ever figured we were going to ever see and make this something yes yes well and and and the thing is that the funding so the rent that's paid or whatever you know besides sustaining the units that you've you've built when you collect enough rent above that then you can add units you can continue to add units those funds can then be used for things they can be used for things like repetitive fixing of parking lots or replacing air conditioners or whatever they can only be used as i read that law or those that series of laws because you can see how convoluted it was but it can only be applied to similar kinds of things which are capital well capital is the money we don't have and and yet every year we need to replace air conditioners or whatever that sfb won't for instance one of the air conditioners next door went out this week sfb will not pay for that because no students use that building so we will always have some things some expenses on capital things in the district that even the state won't consider so those kinds of things and every time you free up those dollars out of our current capital funding then we are for freeing up money for stipends and wages and step increases so corey's right about that and we just you know we just have to plan it we do have to keep in mind though that when you're talking about the housing that a portion of that rental income has to be set aside to maintain yes definitely yes and the you know the facilities or whatever that's around it pay whoever's well we would want a property management we would want a property manager for that i'd you don't want to you know i don't think we want to be in the business of being landlords right and and in fact i probably will recommend that one consideration for that piece is that for the two years for two years that we're doing this project that we in fact have a project manager you know i already wear a couple of hats you all already wear a lot of hats and i don't think any of us have the expertise to be the manager of that kind of a project but neither do i want to just turn it over to somebody over whom we have no control you know so i would want you to consider a project manager for you know to to be all over that so we don't end up in some issues that other folks have been in so what were how much were you saying i was thinking okay everybody okay with that doesn't mean we have to spend all that correct it doesn't mean we have to spend that gives us an opportunity got it it's just a guideline it gives us a guideline for it for building a is actually two and a half million that we didn't even think we were going to get exactly so that's i hyperventilate anytime i talk about this grant because the idea of talking about 10 million dollars in a in one bucket is pretty intimidating it's it's exciting it's exciting but it's kind of intimidating is that all you need that's that's that really helped helps us that gives us and there'll still be a wiggle room for you when we present the things in in august so yeah that doesn't nail that doesn't set us to any specific thing you could so basically just flop those on my list so that one's now three to four and this one's two to three yeah so that's so that still works all right um step increases just as important as housing because step increases but we have to make them sustainable that's my only problem with or my only with my only hold back for any wages or step increases is when this grant's gone it's gone so it has to be sustainable um that's that's my i would love to give a raise to every employee in our district um yes definitely i would love to do that but it has to be sustainable um so that's really where my my brainchild from this housing thing came from is figuring out a ways of making something like that sustainable and that's where it does benefit all the staff is it frees up some of that money to make it sustainable so and we can look into all those all right okay we're probably going to want some legal advice on some of this too i mean you know specific legal advice from um not just our you know our general attorney but we may want some legal advice from somebody who knows about property and those laws um uh so you know we'll set aside some we'll set aside some of the funding to help do that so we're not having to pay for it out of mno great idea so is there any action just direction okay 5.2 student handbooks dr stewart mr president and board members we attached to the to the agenda one handbook that's from fox creek that the fox creek and middle school principals went through yesterday to make sure that things are you know consistent in those two and one from the elementaries to make sure we had the three principles and assistant principles go through that to make sure they're consistent so that we're as much as possible consistent across the district so i didn't feel i needed to bring you five handbooks to review if you approve those then we will make sure that all five are published were there any problems anyone saw in those handbooks okay then we need a motion i make a motion that we approve the student handbooks as presented i'll second that all in favor aye corey burgess hi janie borland hi amanda amen aye charlene diaz so moved item 6.1 future topics do we have any future topics anyone would like placed on future agendas or workshops okay if anything does come up uh just forward over an email and uh we will get that taken care for you uh item 6.2 upcoming board events they're listed on here just as last meeting if you can attend uh please send that information over so we can get you registered that registration for the law conference has opened up uh so if you are interested as soon as possible please get that over so we don't miss that window and i am planning to go so if anybody wants to go you know you won't be alone any questions about the upcoming events item 6.3 date time and location of future meetings uh we have the joint meeting on july 21st is that still good for everybody at six o'clock all right uh july 21st that's our joint meeting with the high school board and the health board here here and with the health board okay we're good uh august 12th is our tentative date for our next regular scheduled board meeting um does that date work for everyone as well okay all right those are still good um awesome 5 30 for the workshop six o'clock for the regular meeting uh so we can go over some more uh we'll be bringing you the the tentative plan okay all right with that we just need a motion to adjourn make a motion we adjourn a second all in favor aye corey burgess hi jeannie borland i'm amanda eamon hi charlene diaz well moved we are adjourned thank you [Music] you
⚗ AI-reconstructed · cite from original above
um so i'm going to do that so let me start first i'm going to skip through and we do have the presentation out there for the public that they can pull so it's the same presentation if they want to follow along i'm going to direct you to page 4 of the budget of this of the packet and that and so what this is is again this is a part of our financial package that we pulled together but these are the operation funds and where we end up and so you're going to want to direct your attention to the green column there excuse me in about two-thirds down the way you're going to see a surplus of 2.399 million dollars so approximately 3 million dollars of a surplus we ended up the year in our operating funds if you remember last month uh when i when we presented the financials in the forecast i think the forecast was looking at a projection of about seven hundred thousand dollars i said i thought we were going to get more property taxes in than the system it said and we did do that and that so so in our operating funds you will see again a surplus of 2.3 million dollars the last figure down at the bottom there an ending fund balance of 43 million dollars is for is is going to be the final number which is approximately 61 percent of our expenditures and that that does take into consideration the money that we have in the bank from the bonds that were sold back in december so that includes all of that which is in the previous figures and everything so those are the operating funds and then the next page is the same chart taking a look at all funds and that so you'll see in all funds and when i say off funds that now includes capital projects it includes our debt service and it also includes fire prevention and safety you'll see in offlines there's going to be a surplus of 1.3 million dollars which is kind of the same line with a fund balance of a little over 50 million dollars which is approximately 59 60 of our expenditures so the year is going to end up positively for us i don't foresee and as brian as close a month we don't perceive foresee any other transactions taking place in the previous fiscal year everything now is being booked in the current fiscal year the auditor will probably make some adjustments um as we go but that's going to all be as part of the audit as part of the afr and that the one thing i do want you i want to [Music] focus your attention also is there's a number up at the top on the very first line of this chart which is says local the local revenue all the way on the right hand side you'll see a deficit of 1.5 million dollars i believe that's tax money that we will probably get because again if you remember will county is splitting their tax payments between june and august into four payments really june august september and november i believe they are and so i believe we're still going to get some money in uh from taxes so just just keep that in mind because i'm going to bring that up a little bit later also ken can i ask a quick question sure do these numbers include all of our grant money everything everything that we've when we did when brian closes the month we close it for everything we reconcile all of our accounts all of our accounts are reconciled through june 30th of this year so everything is reconciled we're closed i i we don't perceive that so it's all included so nothing is hanging out there unless we get it new correct if we get it new then we post it in the current month that we already just want to make sure that the public understood that we're not guessing what we're going to get this is every dollar that we've got this is every dollar and again you'll see the i guess that's salmon almond yeah salmon that color that column is all zero so so we're not making any predictions or any of any anticipated revenue or expenditures coming forward okay thanks i just wanted to make sure that anybody watching this understood that are there any questions i'm just going to stop there any questions about that at all is is the debt service embedded in other objects it is and that's why that number is large yeah and that because that's where debt service is okay yep that's the way you book it okay so let me move forward now let me talk a little bit about the budget and this is where we're going to talk a little bit about i i wanted to give you and the public a little flavor of how the budget is developed and how i do this so this first page you see now let me let me also preface by saying this the full budget that i have is about 180 pages long because of the detail that's provided and that's i'm going to give you a sample of this i know that i've done this exercise with mr swalis and mr albrecht when they first came on the board i share this i've also shared this now with uh mrs rupp in our operations meeting so i i but i want to give the whole board an idea of how we get to the numbers that we get to and then so this is the revenue side so you're going to see four different categories of revenues you're going to see property taxes local sources state sources and federal sources and then please ignore the columns for 2223 23 24.
⚗ AI-reconstructed · cite from original above
you are still muted there we go hello this is uh jeff irwin i'm a resident of ann arbor on the southeast side very close to that viridian development you just mentioned uh on bellwood over here i also happen to represent the community in the state senate and i'm here because when i well i'm here because i'm a supporter of the a20 plan i want to see it be successful and when i look around the state in the nation i see that areas that have municipal authorities tend to have greener and cheaper power and so i'm interested in whether or not that's an option or not what the cost benefit analysis might show on um you know that kind of plan here in ann arbor and so i'm particularly interested to be here today to hear the legal analysis um otherwise i just feel the obligation to add based on the previous comment that i'm a strong supporter of the microgrid legislation in lansing and you know also trying to promote clean energy legislation on a variety of fronts there i'd be happy to talk to the commission at any time about any of that thank you thank you for calling in and thanks for representing us uh caller ending in eight two zero oops that's right all right can you all hear me yes we do hi everyone my name is phil bianco i am a resident on the north side of ann arbor um and i'm also one of the co-chairs for the local chapter of democratic socialist of america um i'm calling today to speak in support of the aforementioned ann arbor for public power campaign and specifically the feasibility study i think for our organization and for me as a resident as well i think it's a no-brainer to bring our energy utility into public democratic ownership i think it will lead to the data we have shows that it will lead to better outcomes for consumers and will also just be a more democratic and efficient entity as well so i just wanted to speak in support of recommending a feasibility study i think it is more than worth it to look into all the aspects of what it would take to do this and i think with climate change across the globe many recent kind of incidents of extreme weather events in our country and across the globe as well point to the fact that we need to take bold and progressive action uh immediately to to do everything we can to stem the effects of climate change and i think we're doing a lot of things in ann arbor but i think a public utility uh ann arbor for public power will go a long way towards advancing those goals so i think a feasibility study should be pursued um we should look into all the aspects of that so that's just what i wanted to say thanks for your time thanks for letting me speak thank you for sharing your thoughts with us caller ending in 4 5 5.
⚗ AI-reconstructed · cite from original above
i've done some preliminary work then but just ignore those for now we're going to concentrate on 2122 because that's the budget we're looking at okay so you're going to see how i now am predicting that our revenue is going to be a little over 92 million dollars that's how it's broken down the next page though has the detail of how i came up with and it's small print i'm going to tell you that but how i came up with the property taxes for 55 million dollars and these are calculations behind the scene so you're going to see the very first number there is 13 million 461 965 i'm estimating that those are the tax property taxes that we're going to receive in spring of 2022 but only in the ed fund because again we do what's called fund accounting and so when our property taxes come in they're dispersed amongst our various funds so that entire column there you'll see and you'll see the next one is 13 million those are what i'm estimating our proprietor coming in for fall of 2021 and then so you total all that up when you go to the next page you'll see a total of 55 million 2989 123.
⚗ AI-reconstructed · cite from original above