Um so uh the question for us is now is um if we want to provide anything as well. Jasmine suggested she could write a simple memo. Um that the planning board also supports the letter of the select board. Um there's no reason to repeat all of this information I don't think. Um, but we can keep it fairly simple or if we want to do nothing, you know, about it. >> Or if you'd like to write your own letter because this message didn't convey, that's we can do that. Also, >> my gut reaction when I first read this is it conveyed the message very clear, just loud and clear. what the next steps were. So I then in my head I didn't think they needed another letter to say exactly the same thing. But I'm just trying to understand who has jurisdiction closest to what this is.
As a reminder, the adopted budget is a projection based on the best information available at that time. By the first interim, we update those numbers with new state assumptions and adjust for carryover, including the release of state, local, and federal funds. The LCFF supplemental and concentration funding is specifically generated by our enrollment of foster youth, pluralingual, and low-income students. Our actual budget amount in this area has decreased primarily due to the decline in our unduplicated pupil uh count. We are monitoring this closely to ensure our resources remain targeted where they are needed. And moving on to our expenditures. As of this mid-year update, we have spent approximately 50% of our LCAP funds. This is where we expect to be at this point in the academic year. We are fully on track to utilize the remaining funds by the end of the fiscal year to support the actions and services outlined in our plan.
And we so appreciate you coming down here and uh being brave in front of us. Also, thank you all very much, each and every one of you. Thank you. Thank you. Yes. Yeah. Take a couple pictures looking. Thank you everybody. Congratulations. Madame President, one of the things I would say is that this validates for us how important this program is. Most definitely. Very impressive. Absolutely. Very impressive. Thank you. Thank you, John. Seventh grade, I don't think I could have gotten up and stood there and done what they just did. Thank you. It's awesome. Okay, we're going to move to 2.8. eight st superintendent reports. Dr. Stewart. Okay. Um you see a lot of things in my report tonight. I have lots of stuff there for you. Um first of all, we dealt with GCCA and GCCG policies uh last month. And so you see the regulations and the uh exhibits that go with those um that have to do with leave um our leave policy and our and our leave um medical leave assistance program.
Uh Mr. Thompson. >> Yeah, I review reviewed that as well. Um very few changes. I think we added a position. Is that right? Yes, there were some staffing personnels uh with some uh staff additions that got added to the handbook. >> And other than that, I move to approve. I thought it was well done. >> Second. >> All right. All those in favor? >> Sorry. All those in favor? >> I >> Thank you. I vote I as well. All right. Uh moving on to considering the 2728 school calendar. Uh Dr. Riker. >> Yes. for the 2728 school calendar. We worked with our teacher discussion group and also worked with Western Boone, North McGomery and South Montgomery um to put together this recommended calendar um changes to this calendar um right you work on the calendar during some winter that we hadn't had in a while.
I think that it's very big picture. So probably the select board. I mean unless we disagree with it. If we're all in agreement with it and the select board did this as a unit, right? I know they talked about it at their meeting. I didn't I didn't look at He says on behalf of the select board, so I assume they >> he's writing it as the town of Ashland is relying on Hopkinson to uphold the process. I I think we're good. >> I do notice it's not dated. So, is this a draft that hasn't gone out yet? >> No, it had been emailed by um Chairman Minani, but Susan Roby had sent it to me and said since he emailed it, she didn't have the specific date. So that's why it had she had it blocked out, but I can get that information for you.
And special thanks to our business services department who ensures um that you know our fiscal responsibility is met um with precision and efficiency. So, thank you for that. And now we are going to move on to the midyear update on metrics. So in this section I'm going to share data trends we see across our goals. And I will start with goal one. Okay. We're going to review our highle or satellite uh data that aligns with the California school dashboard data. I am pleased to report that our district graduation rate has consistently maintained a level above 90% which remains well above the state average. um our assistant superintendent of educational services, MissWan, shared this data at the first LCAP meeting. We are also seeing steady progress in the graduation rates for our pluralingual students. Um however, we are closely monitoring a decrease in the graduation rates for our foster youth and student with disabilities.
Um I also have uh added in here uh two regulations. We have policies for reduction in force for both professionals or our certified people and our classified people. Uh they're very short policies that just kind of say, "Oh yeah, sometimes we might need to do a reduction in force." U you can look them up, but they're pretty dang short. Um unfortunately if we have to be looking at this situation as part of our um as part of our plans for next year um I was not comfortable with just functioning on those two very brief policies and felt that we really needed some procedures and a very definite uh set of plans for how to deal with that and uh and some kind of a rubric for making decisions. Um I will tell you that I have put in here for you to look at um uh uh GCQA-R and E and G GD QA uh-R and E.
So we did add in um two more school days. So those of us been around for a while, we used to always have four snow days. We had about eight years of easy winters, so we had worked down to two. >> So, this brings it back to four. Um, but it also kind of creates a winter break in February. Um, so using a day before, so the Friday before President's Day, President's Day, um, and then also having a professional development day moved from the fall to the spring to help us better prepare for the following year. that kind of creates a nice little winter break if they're not used for snow. Also introducing um asynchronous e-learning. So I think in Crawford'sville we have held that we have snow days. So I would still present that we use snow days, we give our kids the chance to go out and enjoy a snow day.
>> So is that So are you saying that, hey, they're good. We don't need to have anything from the planning board, or do you want to have a memo showing planning board support for the select board's letter? >> I'm okay with either one. >> I was just wondering because it's a it's a planning board in Hopington. It's a planning board issue, right? It's a planning board decision and we have often and not not with the new board of course but in recent years talked about uh residents coming forward and um being in support of our residents. Um >> so the way to handle it might be because the the select board wrote to the select board, >> right? Who do they write to? >> They were writing to >> to Hopington. >> I think that's their >> director of municipal inspections in Hopkington. >> Oh, that's interesting.
So, we need to pay special attention. We acknowledge these gaps and are using this mid-year data to refine our targeted interventions, ensuring these specific student groups receive the wraparound supports and interventions necessary to reach the finish line. Okay, turning to our A throughG completion rates, which measure the percentage of students meeting the requirements for UC and CSU uh eligibility. We continue to see an upward trend. Our current rate has increased and remains above the state average. This growth is a testament to the effectiveness of our early intervention strategies and our commitment to providing extensive academic pathways for all students. By ensuring more students meet these requirements, we are directly expanding their post-secary options and fulfilling our promise to prepare them for college, career, and life. Moving to student achievement in our core subjects, we look closely at our standardized state test scores. We'll begin with English language arts.
Uh the first one is for um certified staff and the second one is for um for classified staff. And then the exhibits, uh, I don't want to spend a whole lot of time on them tonight. I I want you to be able to look at them, but I will tell you that we I rolled these out to the leadership team today. And as always, they have wonderful contributions to uh this discussion. Um, and u and I could have waited I could have waited or I could have pulled them and said we, you know, I need to revise them. The issue is we need these in place. And so I'm going to say to you that I'm reporting them to you now, but I will bring bring revised ones to you based on the conversations we had today. Our leadership team always has insightful uh ideas and um and is and they're really good at uh because their perspectives are different.
Um but after we've used the four snow days in this situation, then we would use our state allowed three asynchronous e-learning days. Um, and if somehow we have to use more than that, then we would add to the end of the year. Um, so it has been, you know, somebody's taking care of her little one. So I was going to give uh Lexi the chance to talk, but so I recommend that the board approve the 2728 school calendar.
So, they're not writing to the board. They're not writing to the equivalent of a select board. That's interesting. Oh, no. They're CCing the select board of Hopington. Okay. I mean, that is interesting. So, in theory, we as a planning board of Ashlin could take this letter. We could write to the planning board in Hopington and we could simply say planning board to planning board we are in agreement with the select board's letter to the extent that the planning board in Hopington has jurisdiction we're reiterating agreement we could do that I don't know if we need to rewrite the letter we could just pass it on to the correct entity because I'm not sure Christopher Mcright would have any jurisdiction >> I think it's about enforcement at that point >> I may also recommend just CCing their town council >> probably. Yeah, >> just because I know their council is involved in it.
While our meets and exceed exceeds standards currently sit below the state average, a closer look at the data reveals a complex picture. We are seeing some encouraging growth trends in specific areas alongside some trends that require our urgent attention. As this board knows, we do not rely on standardized test scores alone to define the full depth of student learning or the brilliance of our students. However, these are statemandated benchmarks that we take seriously and they serve as a call to action for us to continue to refine our instructional supports. We also see a similar trend in mathematics. While our overall scores are currently below the state average, the data is not uniform. We see positive movement within certain student groups even as we identify critical gaps in others. We firmly believe that by triangulating this performance data with post-graduation outcomes and direct feedback from our educational partners, we gain a much more accurate assessment of our programs and services.
Um they see things that I don't see and it's always better when I have their input. Um so there will be some changes in in those that I will bring to you but at least we will have something in place uh in in case we have to use this. Okay. Okay. Having said that, um then uh I want to uh I always try to be transparent and I know that last month uh you received as well as I did and it was released to the public uh the financial risk analysis from the auditor general's office. So, uh, I have a few slides that I want to go over with you on those, uh, so that, um, uh, there's information for why it looks the way it does. And, uh, so, Lance, if you will get the, um, risk the the financial risk one up, please.
>> Any questions for Dr. Reker on this comments? I thought the uh addition of the three e-learning days after we use a certain number of snow days, I I was pleased with that addition. Um I know there's been a lot of discussion this winter especially um about snow days and and when we do e-learning and when not. Um but I thought this was a great compromise because it does give us that time of having in the classroom. E-learning is not it has its place and its value, but obviously we want the kids in the classroom. that's the ideal place um for them to do the most learning. But I do think this is a great compromise that you came up with. >> And does this mirror the other school systems that you talked about that >> they Yes. As in the days. Yeah. Okay. >> Um some of those school systems, I think all of them still use they would use e-learning first, but but yes, it it matches up and with our shared CTE program, it's important that we match as much as possible.
So if you want to write it to their planning board in CC, their select board and council, just your letter of support for this select board's letter. >> So So what we're I'm trying to like >> because Kai, you have your button on. Are you waiting to say something? We're This is only just to show a >> support >> um I guess support. That wasn't what I was thinking. Solidarity of like with their planning board on the support of this where like >> like they're not going to look at our letter and be like, "Oh, well, now that Ashlin, >> you know, feels like we should do it, then they're going to do I mean, they're already working on it, right?" Like it's like it's, you know, it's not like a thing. But if this helps support and show that we support it with our, you know, residents, then sure.
This comprehensive view allows us to celebrate our students progress while being honest and strategic about where we must improve. Okay, moving to our college and career indicator three-year analysis, we see several points of pride. Overall, we have seen a steady increase in the percentage of students who successfully complete at least one CTE pathway while simultaneously fulfilling their A throughG requirements. This dual achievement ensures our students are not just graduating, but again graduating with options. While we are committed to closing the gap for all students and student groups, we have remarkable news regarding our graduates post-secary success, our students persistent rates and college GPA consistently and significantly outperform college averages, which is significant milestone and achievement. In other words, when AUHSD students get to college, they tend to stay in college and excel. And next, we will look at our advanced placement passing rates. We are very encouraged by the trends we are seeing here.
Okay. So every year the uh Arizona Auditor General's office uh does a financial risk an analysis and it's based on information from the Arizona Department of Ed uh finance department. It's based on our annual uh AFR the annual financial report and on uh information from the audits. Um, it's always a bit confusing to me because they pull together the information, they pull the data together in different in different ways than we do, even though we use their documents to pull the information together. Um, but they always contact me if they have questions. I can always submit additional information uh or make corrections. Um, but ultimately they issue this report. First of all, the good news is we're not among the highest risk districts in the state. And uh in fact, the number of high-risk districts in the state went from four to eight uh this year.
>> I would make a motion to approve. Second. >> All those in favor? I >> I. >> And I vote I as well. >> All right. Um and now uh moving on to the going backwards to the current calendar as well as next year. >> Yep. So um I just puts the using three asynchronous e-learning days into this year's calendar. So we have used our snow days. Um, I will give an update that we were going to have to add two days to the end of the year. We applied through the DOE to have our snow days beyond our the snow days that we were going to have to add to the end of the year waved and they approved our waiver. Um, was a little shocked but grateful that they approved that. Um, so that if we were to have any snow days now that would come up this remaining winter, we would use three asynchronous days.