I just >> Yeah. I mean, >> to do work just to do work isn't like, you know, it's already happening. But I mean, obviously we feel the same way. We want this to be, you know, or at least I think we do >> to be, you know, owned by Hopkin to follow through on what they said. Um, >> yeah. I mean, do we have jurisdiction? No. Yeah, that that's really clear according to. really it's about we have a couple residents who are in that area who did all this research. They've reached out to us, their representatives, right? And to the select board, their representatives, um letting them know, letting us know what's going on. And so, like I said, in past years, we have really tried to pay attention to listening to our residents that bring issues in front of us. You know, there's not much we can do.
Not only are AP pass rate percentages increasing, but the actual number of students earning passing scores of a three-year higher is also increasing. This is a critical distinction. It means we are successfully expanding access to this level of coursework while maintaining and even improving that quality of instruction that those specific students are receiving. When more students are sitting for these exams and passing them, it demonstrates that our college ready culture is yielding these types of results. This growth directly translates into college credit and tuition savings for our families. Further supporting our mission of preparing students for life beyond high school. We now move to LCAP goal 2 which focuses on again the community school's approach and our commitment to linguistic linguistic and culturally responsive communities. In AUHSD we strive to provide meaningful educational opportunities for every family. Our approach is engaged in and designed to be assetbased, collaborative, and interactive, ensuring we meet our community exactly where they are, not the other way around.
Um and and they are high-risisk in all of the areas. But I wanted to talk to you a little bit about what these what these uh uh categories um uh really talk about. So, if you notice on the left, uh, high-risisk, the change in weighted student count. Now, remember, we don't have a whole lot of control over that. It's who enrolls and it's when they get their bodies, uh, their butts and seats as we talk about, uh, all year. Okay? U,, but I put some data down at the bottom for you to look at. Um, you can see because they say the four-year change is 12.8%. in 2021 in January. Okay. Our uh and I took these data from uh uh from our reports that you get every month uh you know from uh uh from Jenny our reports on enrollment. Um so in 2021 in January of that school year we had 2482 students enrolled.
um Mrs. Plunkett and the preschool staff have their e-learning packets ready. The elementary um are prepared as well. And then the high school and the middle school with Canvas are they're pretty much have been ready to go all along. Um have to do some ordering of some chargers for middle school laptops and but those things are all in place. Um you know, we did use e-learning for the Eclipse. So we had a little practice run. So we are ready to go for that. So would recommend the board approved the 2526 revision to the calendar. I >> have a quick question. At one point the part of the reason we hadn't done this was that we didn't have one to one throughout K through 12. Are we now at the place where we every student does have a school provided way of accessing? >> Yeah. in the um asynchronous um e-learning or should really just be probably be called at home learning for with the elementary kids and preschool kids.
The residents understand that. I think they said that last time online. They realized that there's not much we can do. On the other hand, having, you know, just saying, "Yeah, we agree with this." You know, it it's a small uh a small gesture, I think. Um, so >> I think a quick letter is fine. I'm happy to send something to Jasmine right now that kind of helps. >> That'd be wonderful. >> That'd be great. She basically would just say, you know, on behalf of the planning board, we're writing to the planning board of Hopington. >> Um, >> so is this something we want to um is this something we want to come back with in two weeks or is this something that can be reviewed by two of us? And >> I have full faith and support that if you were to write this that it would be >> quite good and I would support it.
Because every campus is unique, we do tailor our programs to the specific needs of each school site, which can look different. This includes culturally responsive initiatives such as our parent learning walks, parent leadershipmies, and our family education series. These programs allow us to build on the strengths of our community while keeping the focus squarely on teaching and learning. We also prioritize shared decision-making. We provide clear pathways for parents and caregivers to participate in bodies like our ESPAC, DAC, ELAC, school site council, LCAP steering committee, and LCAP process. To further empower our families, we also offer resources like our Google certificates and our know your rights community forums, ensuring our families have the tools they need to advocate for their students. Our community schools model is the glue that connects our students, staff, families together. In fact, AUHSD just want to acknowledge that we are a demonstration district.
the following year 2393 last year 2143 and this year 2099 uh which is a 5.2% drop this year from last year. Okay. So you can see they say 2.9% that's the change from 2324 to 2425 because these data are in their report are based on um uh school year 25 because that's a completed school year. Okay. But I wanted you to have this year's data at the bottom so that you could see that we've gone down even more. Please change in the middle the budget limit reserve and those numbers are dramatic changes but there are some um explanations that make sense for that. So the first thing is I want uh the main thing that I want to talk to you about is uh down at the bottom the carryover we had each year. So from 21 uh in 2122 our carryover uh was 2.1 million.
You can we send packets home and give them you know give them the access where to go online if they need any help. We have office hours um phone hours and those sort of things. But so no, a device is not going home with every elementary student. Um, but a device would go home 6 through 12. >> Any additional questions for Dr. Ricker? >> I would entertain a motion to approve the uh change to this current year's calendar. >> Move to approve. >> I second. >> All those in favor? I >> I. >> Thank you very much. And then moving on, next year's calendar where the sandwich in the middle. >> Yes. Jay just adds in the um three asynchronous e-learning days to the 26 27 calendar. Recommend the board approve. >> So moved. >> Second. >> All those in favor? I >> I >> Thank you.
Okay. >> Sorry, Madam Chair. We have a Tony who's raised their hand. >> Oh, Tony, I probably is one of this discussion, >> I believe. So, so >> Tony, you can unmute yourself. >> Hi, good evening. Can you hear us? >> Yes. >> Excellent. I'm here with Susan Thorne. We can uh add some color and commentary if you'd like. >> Please thank this board so greatly for the appre the uh support for this. And I do think it would be meaningful for the planning board to um actively coordinate with your counterparts, the planning board, for them to hear from you. Um we did present at the February 4th select board meeting um about this and we did get their support you know to write the letter and we basically said you know we asked the select board to use the tools available to them which was the zoning conservation mechanisms acquisition pathways and coordinated planning with Hopkin to ensure that that parcel is preserved as open space u conservation land as was intended.
To date, we have hosted more than 75 different districts. As you heard earlier, we have a upcoming learning leaning and learning and leading and learning walk. Sorry about that. Um, welcoming nearly over 400 guests um over the year who come to see our model in action. So whether it is through our performance task assessments or our student initiatives, our guests leave inspired by how we address the needs of the whole child through the lens of the classroom experience. Okay. This slide provides a snapshot of our parent and family engagement data, but these slides were submitted previously and I have updated real time data to show with you tonight that is truly inspiring. So the data that you see is from last year and the year prior, but I have data uh for the 2526 school year. So for this school year so far, we have recorded 10,721 parent caregiver check-ins across our school sites.
In 2223 it was 3.2 million. If those of you who've been on the board a while if you recall those were the years when first of all we got the scare if you will about the aggregate expenditure limit. Those were the first years that the that the school districts in Arizona exceeded the aggregate expenditure limit. We'd already built our budgets, but we were told, "You better be ready because you may have to um uh withhold 17%." And so uh uh so in the midst of those budgets I trimmed so that we had a reserve there because otherwise we would have had to close school in say midappril we would have been out of money. Um and so I held on to that. The other reason we had significant rollover in that those two years and the following year was those were the three years when we had esser funds when we had pandemic relief funds.
All right. Last thing on the new business agenda is considering the child care and preschool fees. >> Yes. Um hey, we Yes. I've presented to you in uh your board updates and then also in our admin reports here um the recommended child care and preschool fees for the 2627 school year. Um we are increasing our child care fees for our staff um which so we provide infant care and toddler care. Um so those are increasing. We were basically at half of the cost. Now we're going up to 75%. Um, it's an investment even at this amount, but I do believe it it's a benefit that we provide our staff that it would like to continue to provide. Um, and raising this brings the cost down some. And then preschool rates also going up. um included the chart that I showed that with kind of the freeze on vouchers and no new vouchers.
Um, we also did ask that any municipal permits related to zero cross street be paused until this matter could be resolved. And I do understand that that's happening. And then we also asked that town council notify the prospective buyer and Agilitas um that the parcel is subject to a recorded special permit condition of open space use and that the town of Ashland intends to enforce that. And then last but not least, and I certainly hope it doesn't come to this, but if the buyer uh does take the property subject to those conditions, which legally run with the land, um we're asking the town of Ashland to enforce the special permit open conditions because development rights don't expand simply because the ownership changes. >> I'm so sorry. May you just both identify yourself with name and address for the record, please? >> Absolutely. This is Susan Thorne, 181 Cross Street.
Uh check-in means that a parent caregiver signed in and attended an event. For example, I was at Dale Junior High School's open house with some of you. Hundreds of parents and families were there. So that obviously is not included in the data, but we are currently transitioning to ecadence to track attendance for all parent events. Our highest engagement areas include parent orientations, coffee with the principal, lunch with a loved one, and our family summits. Um also our summits with our um college partners. Additionally, we've seen 477 check-ins specifically for our governance and advisory committees such as DACA, LCAP, and school site council or community school site council. This demonstrates that our parents are not just attending events, they are actively helping lead and participating in decision-making in our district. Finally, I'm incredibly proud to report a significant increase in our direct family support. We distributed 3,312 more food and care packages last year compared to the 2324 school year, highlighting the successful expansion of services to meet the most essential needs of our community.
And so we uh we put as many expenditures over into those grants as we could. And so it meant that we had um then those nice healthy amounts of money for roll over to the following years. Um 2324 was the end of those grants. And so you can see what happened in 2425 and in 2526. 2526 is our estimate. I estimate that I will be able to roll over a million dollars to next year's budget. I rolled a million dollars over into this year's budget. But that that's why those uh you know, look at that. We dropped from in the maximum a year 3.2 million down to 2.5 and now down to a million. And so that's why those percentages are so high. Uh is because we dropped 50% in our rollover. And the rollover, what we end up with is our rollover really are the reserve amounts that are in the budget for emergencies.
Um you can see that you know we are losing over $200,000 in preschool funding that we were receiving. Um so these are again they're adjustments that we have to make. they do not entirely close the gap, but I think that we know that preschool is an investment that we are looking to make. Um, there is a bill that is still alive that could put $300 million back into the voucher system. Um, so hopeful for that, but I these fees are recommended and needed.
And this is Tony Quattron, 181 Cross Street. We're the above. >> Thank you so much. >> Thank you. >> So, I mean, the draft I have is, "Dear members of the Hopkin Planning Board based on feedback of Ashlin residents who are writing in support of a letter prepared by the Ashlin Select Board previously forwarded to Christopher White on February whatever, we agree with the sentiments of the letter and ask you to use the tools available to your board to ensure the parcel at issues preserved as intended." >> That sounds amazing. >> That's perfect. Thank you so much. Yes, absolutely. And by the way, I mean, we happen to be the residents that learned about this and got wind of it because we're a Butters and because the prospective buyer went to the Ashland Conservation Commission before they realized all of this uh you know, open space designation was there.
We look forward to presenting the finalized comprehensive data for goal two at our upcoming uh LCAP meeting which will focus on goal two. This concludes my review of LCAP goals one and two. It is now my pleasure to hand the presentation over to Mr. Salvar who will walk us through LCAP goal three safe positive and inclusive school culture. >> All right. Thank you Dr. Sadu. On February the 5th we held our second session of our LCAP season with the focus being solely on goal three different from previous years where we would have different focus groups focused on a particular goal. So not everyone would have the opportunity or chance to provide input on other goals. So based on on that feedback um we decided to change that structure. So as as Dr. Sudu mentioned um we had our general session um on the 22nd of January, February the 5th was solely on goal two.
Okay, the third one uh the budget limit reserve is absolutely based on the second one and um and so um uh in this case I gave you both uh on the budget um the difference in budget and in um uh the carryover. So um once again you can see uh how those uh how those numbers changed and my estimate for next year is rolling over 1.1 million in M and uh uh 400,000 in um capital. Okay. Okay. Uh the second page of uh their of their findings. So these three other categories uh we're not at any risk for these particularly uh our position is still strong our ratio is still strong at 46%. Uh financial position the general fund um is down a bit um but it's not enough to be uh at risk at this point and our and our general fund uh change is um not as not as healthy as before but um still on the plus side.
>> Any questions for Dr. Ricker on this? Hearing none. I would entertain a motion to approve. >> So moved. >> Second. >> All those in favor. I >> I vote I as well. Thank you, Dr. Rker. Uh with that, we'll um I understand Dr. Bokart has a flight to catch. Is that right? So uh if you would like to make your assistant superintendent over, we'll just reorder the agenda a little bit briefly. >> Yes. Thank you very much. Yes, appreciate it. Um, so just update school safety wise, uh, we've been doing our Alice trainings, so building level staff trainings have been ongoing, uh, with, uh, just Nicholson and Hose, uh, remaining there. So, um, officer, uh, Vopondo and, uh, officer Bowen have been, um, delivering those those trainings. So, positive feedback so far. Uh, some common themes there. Um, we're just being appreciative, learning about the supports of real-time decision-m.