Um, >> let me think about how to do that. Do you know how to send it to yourself? Sorry. Actually, you know what? Let me find it in the email format. One second. But while I'm sending it to Jasmine, essentially, Yolanda summarized it exactly as I remember it. And then the kind of like what their task is, she took it right out of the comprehensive plan itself. >> Oh, wow. Okay. So it it seems spoton. There's one sentence at the end of it that talks about like how often they're going to meet that's a little bit ambiguous >> um that maybe we can clear up al together with the select board >> but I I honestly think it's perfect and I responded to Yolanda today um and as far as I know we have a joint meeting on the 26th to address it. Uh sorry I'm struggling to find it.
Okay. So ALC cap season. So again this is an opportunity as as Dr. Sudu has me mentioned earlier really it's an opportunity for us to progress monitor ourselves you know we have existing resources we have existing programs we have existing actions and services um you know and we have a lot of data you know that um we're we're looking at throughout the entire year. However, this is an opportunity for our community to come together um our educational partners, our students, our our families, our staff both at the district and at the site level. Um to come together in in the same space and and really um dig a little deeper, right? Um have some dialogue, some genuine and authentic dialogue around what we're seeing, what the data is telling us. Um, and then again, um, begin to to see the stories that it's telling and and and start to think about what input we're going to provide back to us as a district on whether these things are they working, are they not?
So I could put that money back into capital for a budget of 1,137,017. With that drop in enrollment, I estimate that our DAA budget would be $1 million next year, which would be a drop of 137,000 or 13.7% drop. and that includes about a $400,000 carryover from this year. The last line, the last set of boxes have to do with the classroom site fund. We don't talk a whole lot about that in our meetings, but it is our uh fund where not only do we do uh pay teachers $2,000 on base and we pay them performance pay at the end of the year. This year we are funding 10 classroom positions out of that fund. Uh we are funding all music and all art positions out of that fund. Okay. Um and so uh with a a small rollover because I do try to get this money out to current employees as much of it as I can.
>> Second. >> All those in favor? >> I. >> And I vote I as well. And then we looks like we have uh four retirements that have been announced. >> Yeah. Um very interesting, right? So tonight got to see a couple kindergarteners who are children of students that I have and now I get to say goodbye to some friends that I've had along. So I'm starting to see why all this white and wrinkles are showing up on my face. But no, uh Linda Ross, right? um corporation accounts payable. Um was also my admin assistant when I first came over. So and then she took care of Scott before me and took care of Paul Flutter a little bit before that. So Linda um knows all the deep dark secrets of central office um when it comes to frustrations with operations and all those types of things.
>> I don't have it. receive that. >> Is that meeting in person for everybody or is it virtual? >> The 26th. It's a hybrid meeting. >> Hybrid. >> Yeah. Between us and the select board and >> is it just for this or was it >> the housing production plan as well? >> Housing production plan and then they were going to try to piggyback this already together. >> Yeah. To talk about this letter and form the foundation committee. Yolanda. Think I got it. Do you know if that implementation committee would be formed before or after the elections as we're getting >> I would think as soon as possible probably before um because in theory it's going to be full of the original comprehensive plan membership because the ideal way to do this is we go to them first and they fill it. And the way she drafted this, that's how it reads.
Um, are there some some obviously things that we want to celebrate, things that we need to maybe look dig a little bit deeper into? Um, and and so this is really that opportunity. So, we pride ourselves in that that experience that we provide as a district to our entire community. the um in terms of goal three, again going back to goal three, when you look at goal three, it's it's we're asking that question, are we providing spaces back at our sites for our students, for our staff, for our families that are safe, positive, and inclusive? Um we think about climate and culture as soon as you read goal three. Um so when you think about the resources, the existing programs, actions, and services, I'm going to I'm going to go over a few of them, not all of them, obviously. This is more of a snapshot of of what we have on our campuses.
Um we had $2,64,852. That's the current budget in classroom site based on $842 per student. With that 5.2% drop anticipated for next year in enrollment, the classroom site fund would be 1,840,000 uh 40,569. And I did that based on no rollover because I try to get it as close to zero as possible. So you can see that that's a 10.9% decrease in that fund. Well, what does it mean? It means that we have to reduce maintenance and operation by 2.1 million. So what's possible? It's possible that we would reduce or have some reduction in academic or non-academic programs. In other words, what's on the table for discussion to reduce our budget by $2 million. So, these are things that are on the table. I didn't give you all 84. Um um I gave you just general categories. Possible reduction in the number of certified and classified employee positions.
But no, Linda is always positive. Linda is um any of the little kids of staff members in central office that come in, they go see Linda. Linda um is just wonderful. She's been outstanding. She is so committed to her job. Um it'll be hard to see her go, but I'm grateful that she's in an opportunity where she can do this. Um so I would recommend the board approve the retirement of Linda Ross. >> Do we want to group them or do we want them one at a time? All right, I'll entertain a a motion for so >> second. >> All those in favor? >> I I >> I vote I as well. >> All right, Shelley Wheeler. Um, you know, so many parents and students, you know, love her. She, you know, last night at the Vanity Theater, they had a VIP night and she had multiple students who had invited her to come.
It basically says because that's the ideal scenario. So the way she presented it, and I just sent it to Jasmine, planning board and select board each select a member, right, from each board. >> Then there's a call to the past members of the comprehensive plan full committee to see who's interested. In theory, that can fill the entire five to se seven seats. If more than three members are interested from that original board, she's envisioning the planning board and select board would review and determine which members or a subcommittee of the two boards would review and determine members. A call then goes out to the general public to see who's interested to fill the rest. If more than three are interested, the planning board and select board would then review and determine which members. So, I like her visualization. This was not thought out by anyone other than Yolanda, but it kind of makes sense and it seems fair and it's consistent with the comprehensive plan committee's discussion that ideally this should be filled by people who've already been through the comprehensive plan process.
So, when it comes to our teachers, our admin, our staff, our counselors, our social workers, all of our staff back at the sites, often that first trusted adult that a student comes in contact with when they step onto a campus. You know, typically these are the folks that are are are working tirelessly to build culture, to build, you know, to ensure that those their spaces are are inclusive, are welcoming, not only in the classroom, but in our offices, on our fields, in our in our, you know, programs. So, again, are with that in mind, you know, this is when we start to connect that back to the data. Are we seeing in in our trend data, are we seeing progress being made? Right? Okay. And so we'll go we'll connect that in a second here to some of the survey data that directly connects to goal three.
possible shared positions among sites or programs, possible transfer of funding of professional positions to classroom site fund. In other words, right now we fund 10 positions in classroom site fund and teachers have a really healthy performance pay amount in June. We might have to put some more positions over there. The downside is that reduces that performance pay part for our teachers, but it might save positions. Uh possible reduction in benefits paid by the district. Currently, we pay 100% of health insurance, uh 100% of vision and dental, and we have a very healthy um life insurance policy or life insurance program for our employees. We might have to consider that we pay some percentage of the health insurance as opposed to 100%. That's on the table. Reduction in capital outlay expenditures of 137,000. Uh it's a it's a hefty percentage. It's not a huge dollar amount.
So, I just think that she's just been an excellent teacher um all along. when you guys as a board had an interesting idea of putting me as a two three principal. Um, you know, Shellyley uh helped me grow into that position quite a bit. Um, so I always anytime we have anything going on, Shelley Wheeler's type one of the people I would stop in and you know just see how she was feeling about things and what she was thinking. Um, so she has been an excellent teacher, an excellent co-orker and a great adviser. So, I recommend the board approve the retirement of Shelley Wheeler. >> Since she was my tennis teammate at North Montgomery, does that mean I'm getting ready to retire, too? >> Not for a while off the board, but >> I don't really want her to, but I'll make a motion to approve.
>> Now, how many of those people are going to want to be part of it? I don't know. But if the point is one select board member, one planning board member, and five to seven, I'm hoping at least half of that is going to be taken care of by the former committee itself. And then you got to post for the general public. I mean, ideally you want that done as soon as possible. >> Yeah. No, it's true. And I think I think in those meetings where because I was only in on them the last few meetings and there there was talk also about that that other component from the community, the kind of fresh eyes, right? Um fresh, you know, instead of everyone who has been on there, but getting some people that might come in with a very fresh perspective >> on the document, you know, obviously.
We also have our campus safety aids. We have neutral ground. We have our school resource officers um who are also working together to also contribute to that safe and inclusive space. Their work is grounded in relationships and really getting to know our students and building connections. um they're often a part of a lot of the collaboration that occurs on campus with our admin teams um our staff to continue to to impress upon our um our our campus in terms of that building that culture of of of of care and and safety. Um so these are all existing resources that we currently have at most of our sites. Um, we also have, you know, from from our counselors there who are, as Lacy Munger mentioned earlier, working tirelessly to ensure that our students feel supported in the areas of of uh mental health. Um, and and really when when we talk about what are their needs and and what do we need to support with them, we connect back to the data.
Uh but we would still have to consider it. So possible reduction in the use of copers and printers. Currently we allow our teachers to copy and use the copers however much they want. We might have to put a limit on that. Uh possible reduction in instructional aids. This does not mean people. This means uh instructional aids mean like textbooks, workbooks, um uh teaching materials in the classrooms. possible reduction in repairs of facilities, possible reduction in new technology hardware. In our rotation of purchases, we try to replace uh Chromebooks and and um laptops for teachers and laptops for ad uh immer um administrators on a cycle because let's face it, about every four, five, six, seven years, depends on the product. um uh they no longer can be updated and particularly our hardware for students has to be updated because they take state testing on hardware possible reduction in renewal of technology software.
>> Second. >> All those in favor? >> I vote I as well. >> Next up, u Mrs. Bacon. >> Yeah. Uh [clears throat] Rhonda Bacon, right? Um her and Gary came to us from North White as I think right when I was coming in and you know they've been Rhonda's been an excellent um addition to Hoover. Um again she was somebody who was there last night. So I think it you know is watching the kids are choosing these people to come be their guest is wonderful. Um Rhonda has a just been very strong at Hoover. um she has a great sense of, you know, doing what's best for kids, um but also how to express ways that we can help our teachers. Um grateful for everything she's done. So recommend the board approve the retirement of Rhonda Bacon. [snorts] >> Do I hear a motion?
So, >> so is the implementation committee an advisory group? How what exactly is their role? >> So, traditionally the way this works is there's a comprehensive plan and what communities do is then they create an implementation committee that guides the implementation component together with partnership with the select board planning board and town government. Right? And so the idea is this is such a big thing that someone that has a community connection just like the comprehensive plan is meant to reach different parts of our community to be part of a comprehensive plan decision. The implementation committee is the same kind of idea. You're reaching towards different members of the community. You're partnering together to really make sure this gets implemented. So it's sort of you're creating an additional resource for the town of Ashland that then guides the implementation process in partnership. They're not in charge.
So, as mentioned earlier, we're trying to be more intentional with how we use data. We have UAN surveys. Did I did that the acronym UAN right? Okay. I just want to make sure I got that right. So, we have our UAN surveys and LCAP surveys that we're we're being more intentional with in terms of how how we look at that data. Um, how we put it in front of our staff, you know, the you know, the different opportunities that we have to ensure that we're we're gleaning the needs and assets from that data to then help us determine what we're going to do with that data. So for example, um when we see some of the trends that are coming from that data from some of the needs, our counselors will then work hard to put together some guidance lessons. So if it's mental health, if it's struggling with managing emotions, um regulating emotions, um if it's, you know, uh anxiety, if it's whatever it might be, that might then lead to a guidance lesson.
Okay. And then in the in terms of the classroom site fund, possible increase in the number of teacher positions paid from the site fund or possible reduction in the amount uh which would also result in a possible reduction in the amount of classroom site fund funding available for performance pay. None of this is pleasant. This is all painful. But I wanted it out there on the table. I wanted it um visible to you that we're going to have some tough decisions and I want our um our employees and the public to know we have some tough decisions.
>> So move. >> Second. All those in favor? >> I I vote I as well. And last one on that list is Mrs. Guard. Yeah, this one. Uh, right. So, [clears throat] a handful of people you get to call your friend that you get to work with. Um, Stacy's been an excellent teacher. Um, I think that Stacy's been an amazing member of the teachers union. Um, you know, she has worked on all sorts of committees and represented teachers and does a great job in the negotiation. She just brings kind of a matterof fact calmness to everything. So, I've really enjoyed working with her. I will miss that part of working with her. Um, I think she is part of the reason there's such a strong relationship between admin and the teachers. Um, and you know, able to work through those types of things that come along.