>> So, >> I mean, you're right. On the 26th, we could just agree to the process with the select board and then very quickly we want to make that decision. What's So, the meeting the following meeting would be what? March 12th. >> Yes. >> So in theory this, you know, if if we all agree on it in February, in March, we can post and make the selection on March 12th as to who that is on this board. >> I mean, in theory, we can we can immediately post to the comprehensive plan committee. >> Yolanda and I could do that. We were on that committee. So it could move really quickly and then be formed in March to start >> start meeting. So >> could be fast >> right from them. And if not we would have to have another joint meeting in March to vote for >> whoever we can't find.
So this this student answered this question in terms of what's some positive things that about their school community. And I'm just going to read it verbatimly. I like how all my teachers are good at what they do and even offer help outside of school. My teachers are understanding and when anyone's having difficult a difficult time because they understand the rigor of a lot of hard classes on one student can be pressuring. The adults at our school are very supportive and for the most part available when they need to. The students in my school are also very cool. I've met many good people through the clubs, classes, and sports I'm involved in that share similar goals to mine, keeping me on track. So, how does this relate to goal three? Obviously, when you have this type of of lived experience, right, you're going to feel more connected.
And well, now that Fred's got two shoulders, he could he could be seen a lot there. Kate and uh and Sheree and I were at the ribbon cutting for the new uh DCS building up on the Parkway and um you know and I try to hit some occasionally put in an appearance. Okay. Item 13.3, date, time, location for future meetings. We're going to meet here. Second Thursday. What day is that? The 12th. The 12th. Yep. Again. The 12th. Okay. Yeah. Remember March 12th, February and March for the first 28 days have the same days. Do you realize there's 25 almost 25 hours in a day? They really are. Mhm. We just go for 24 though because it's just been that way. Okay. March 12th. I need a motion for adjournment. I make a motion we adjourn the meeting. I'll second that motion. All those in favor?
>> Um so yeah to Trisha's point we don't need a decision by the 26th. But like if somebody's really into it email Trisha Jasmine. >> Yeah please. >> So that we can start contemplating it maybe. Right. No, >> sounds great. >> If people are pulling papers and need help, just let me know. I do my best. >> So, >> all right, that covers D. >> Okay. So, um reports, um CPC, anything, Scott? >> Um I missed the last meeting and our next one is Tuesday. Okay. >> Coming up. So, >> all right. So, >> I don't think there's a ton on the agenda, but >> okay, >> I'll be there. >> We'll catch up with you then. Metro West Regional Collaborative, anything happening there? >> I missed the last one as well, but I got an email today to figure out about the open meeting law training and there's a certificate that I need to submit.
You're going to feel safer. You're going to feel welcomed. You're going to feel included, right? And so then hopefully that the survey data is also being answered positively. And then obviously that's going to point to the fact that we're graduating more students, more students attending classes, more students not less students being suspended, so on and so forth. I'm going to give you an example of of of something that we definitely want to uh call our attention to and um and maybe uh again room for growth, right? Always room for growth. So share some things that you would like to see improved andor changed within your school community. I'd like to see people be more positive and kind to others. There are some people who just like to create drama and make you not want to go to school. I think everyone would thrive if they just had empathy towards other people and just try putting themselves in other people's shoes before being rude.
I Melinda Saraski. I Fred Rushton. I Charlene Diaz. I Barbar Ziki. We are adjourned. Thank you. Heat. Heat. N. Heat. Heat. Hallelujah. Heat. Heat. Heat.
So, I need to get >> Oh, for that. Yeah. >> Oh, okay. Um, so yes, but I think then I don't remember when the next meeting was scheduled. >> Usually toward the end of the month, >> I think there's one on next I might be making that up. I want to say it's next Thursday. >> Okay. I thought I just missed the meeting, but maybe it's been a while. >> March. Sorry. >> All right. And then we already heard about comprehensive plan. >> Yes. At 3:00 next Thursday. >> Yes. >> I thought they were usually first thing in the morning. They changed. >> Yeah, that one's maybe just this one. 3 to 4 >> one off. Okay. >> Oh, it helps. >> Yeah. Okay, good. >> I have a 10:00 and the meeting seems to go away. >> Oh, all right. So, and then the last thing on that list is a discussion for the sitewalk.
So what wonderings do we have about this quote? If we know who the student is, can we, you know, work with the student to to ask some more questions, right? To dig a little bit deeper and then what would you do with that data if it's presented to uh your staff and how would you react to this data? what would be some next steps? What would be some other wonderings? And again, in the purpose in in the sense that the the ultimate goal is to ensure we're doing better, be better, do better for our students. Okay. Okay. So, the engagement process, as mentioned earlier, you know, we're headed into session three, which we're going to be f focusing on go on goal two. Um here are just some pictures from our our previous uh couple of sessions. This is from session one on January the 22nd.
We have um Eversource um every year it's every year, right? They they kind of put on um make a proposal of >> trees that need to be trimmed back or cut down. And >> is it they have a is it bigger than usual this year? Is that the the thing or is just more than normal? But for some reason, I forget and I apologize because the gentleman did explain it. But yes, this is a longer list than usual because for some reason the last time they wanted to do it, something happened and they couldn't get out. So the list is almost twice as long as it usually is. But Melissa did go out with our conservation agent, Rebecca Solomon, and with the Eversource representative, Matthew, and she did take a picture of every tree that they're proposing. So if you if you would like to make a sitewalk, that that's great.
Um and uh we had the second session on the 5th and we're moving into the third session which we're going to be covering goal two um which is tied more to family engagement. Okay. So more to come on that. Here are some key dates for our our the rest of our sessions. We have on the 26 session three tied to goal two on March 12th session four tied to goal one. And then on April 16th, our fifth and final session where we bring everyone back together um to to hear about the the uh uh final um results of in terms of what we're going to prioritize um after all of the progress monitoring that we have done, okay, and all the dialogue that has happened around all three goals. Um we have our steering committee meetings that are a huge help um that we've also revamped that process as Dr.
Let us know. You don't technically have to post it. If you do not, you cannot speak about it if you're on site though is the only caveat. If you would like to speak about it on site, just let us know and we'll just post it like a public hearing 48 hours in advance. And if it's something that you don't think is feasible, we have all of the pictures available that we'll be sending. And Matt did say he would be work he'll walk through in his presentation and identify which trees are pictures in. >> Yeah, >> there's a lot of roads. >> There's a lot. So, I don't think I I can't imagine it's going to be a sitewalk to see everything because >> it's going to be a very long >> I But my question is I guess my question is it would it be worth having some kind of meeting to get an understanding of what these what these requests are that come through us, >> how they look at and determine.
Sidu alluded to alluded to earlier. A huge thanks to all of those that are involved in our steering committee meetings. We have seven more than 70 folks that are invited to those steering committee meetings um and and uh that are a part of that. So again uh both staff, students, district folks, site folks, community partners, um you know, parents. So so a little bit of everything and they're engaging and getting their hands dirty with the um reimagining part. And then eventually um we're going to move on on on the reimagining part. And then our parent prep meetings um which are virtual and this is an opportunity for parents to come before the next uh session to begin to be exposed and and preview the data maybe ask some some questions about it to feel more prepared as they head into the uh the next session.
I mean, they show us pictures and they describe it and I think they do a pretty good job at that, but do we want to see anything on site or are we good with you said Becca and um who else went out there? >> Melissa. Okay, Becca and Melissa. >> Um >> and Becca is also our tree warden as well. She's our conservation agent, but also our tree warden. >> So, she's out there and it's really they're just clearing. It's on scenic roadways, which is why they need the hearing. It's really just to make sure that their utility easements and everything and the lines are cleared. It's why they choose these trees. But Matt would have a much better explanation about why these specific limbs or trees need to be removed. >> Discussion about whether or not to trim the tree. >> Is it about trim this tree a little bit more than you you plan to?
So again it's just a prep meeting. Um we provide some sentence stem sentence starters for them. Um and it's it's it's we've had a lot of positive feedback on that as well. Okay, just a quick side note, different this year from last year is we've added a virtual option for our um our our alcap sessions for two, three, and four in particular, which in in previous years didn't have that virtual option. So, so just u we wanted to make sure that for anyone that you know when we talk about access for all, we want to make sure that there's the opportunity for access for all. Okay. And then our launch before we open it up to a Q&A session which from my understanding you only have two minutes for the Q&A session. Um so our launch that's Dr. Freed asked me to say that. >> Okay.
Is that what >> they have certain they have certain dimensions around the wires around which they trim. Right. So, and then so that's one g category of the work that they're doing. Second category is is a list of trees to be removed because they're they're you know in bad health. They may fall, you know, dangerous trees or whatever. And that list is is longer than I expected. >> Um how many I want to say like >> over 40 trees. >> 40 trees. >> Over 40. >> That seems like a lot. >> It seemed like a lot. So >> and our scenic roadway bylaw, which I can send to you so you can review it. You should review it before their hearing. When is the hearing? >> This is March 12th. >> Okay. >> I want No. Or is it I'm sorry. It may be the 26th.
So, our launch. So, with the 14th around the corner, um you know, we just wanted to to acknowledge all of the work behind not only the ALCAP, but just the day-to-day grind that happens back at the sites to support our students, our staff, our families from all of our workforce, you know, both at the site level, at the district level. We have so many folks that are a part of this work, you know, and and again, just there's a lot of love out there for the work that we do, and it's because of the students and the families that we serve, a lot of love for this community, a lot of love for for all that are part of this community, and that's why we do this. So, in in the spirit of uh Valentine's, um a little quote here from uh Khalil uh Gibron, which reads, "Work is love made visible." All right, with that said, we're going to open it up to a Q&A if you have any.
Let me double check on that. >> So, the question is, would we want to maybe have a time where we could go at least to one spot and say, "This is representative of the type of trees we're dealing with. This is one needs to be trimmed back. This one needs to be taken down." We've never done that before. but we've never gone out and and actually seen what are these things about like you know >> so I think with 40 that really concerns me typically from what I recall in my time on the board it's a piece of paper that there's like four or five trees at the most being >> impacted this time >> if we've got 40 of them that gives me great concern because unless there's some sort of illness that is suddenly hitting Ashland >> this seems like something quite sudden and surprising to me because I think the last time we had this with Peter being the planner We're talking like fairly recently, like in the last 6 to 12 months.
>> Thank you. Thank you both for your presentation. Um, and just, um, I just want to shout out that I'm grateful for both of you taking in feedback, right, uh, throughout the process, updating the survey, um, including virtual sessions for our parents to attend. Um, that's, um, really great. So, thank you. Thank you both.
So, I would be shocked if suddenly in that period of time, we have 40 trees that have become unhealthy. On the other hand, if there's been storms and issues that have destabilized these trees, >> I'd like to understand that and actually see what that looks like. It seems quite severe to me. >> There was some I'm I'm not 100%, but there was some infestation of trees because I know my yard got hit with that. >> Yeah. And I don't know if it has to do with that. It's also you have to understand that they they look at certain roots each year and so you know that it's not that all these trees suddenly appeared. that they haven't looked at those roots in how however many years because they do them on a rotating basis, right? The the I think the roots, >> you know, the certain roads.
Um, and with that, I will open for any questions. Uh, Trusty Mccau, >> a first question with regards to our foster youth. What do we I know it's early, but what do we theorize? What do we predict why these numbers are so low or why it's dropping? Clarifying question in terms of participation in terms of the number of foster youth that answered the because when you look at the >> like for example graduation rates in slide >> missan >> uh our our foster youth numbers uh are generally very low and so any difference between year to year of 10 or fewer could make big swings in the percentages shown and so um I I don't know the exact raw data for numbers from uh each year but because it's so significantly small any shift in one or two students makes big swings in the percentages.