So for the size of employer group, you have a very very high drug spend. So what that tells us is there's a great opportunity for savings. So what we'll do is we'll work with Nick and the TPA. We'll identify individuals without the school district knowing. Very important to know so the employees know that their information is private. will work directly with those employees for them to gain savings around drugs in these prescriptions as high cost prescriptions. Um what that looks like is we are able to procure these prescriptions at a discount rate. So what we're not doing is we're not going through the traditional PBM model. So inside your insurance you have a PBM whether it could be true scripts whether it could be Northern Winds um Optum you know there's a countless number of them right for you to get your prescription [laughter] at the doctor you go to the doctor and then you pick it up at your Walmart or Kroger pharmacy right at that point there's usually seven or eight layers of middle management that will see some step of that prescription from point A to point Z, if you will.
But I'm not. And I would hate for my 4,000 plus students to think I'm Wonder Woman to every single issue they have, too. So, I cannot do that. I can only be Wonder Woman to my son and my daughter for right now. Um, so, but I appreciate that. Um, and yeah, we're all learning and we're all going this together, but this is why I think it's also important for us to ask and that's okay. And I think we have a wonderful cabinet team and superintendent that when we do ask those questions, they can also respectfully let us know, hey, maybe this is an XYZ better way to do it. And that's how collaboration and communication and that's how we work together to move other things along. Um, but yeah, I appreciate that, Miss Marquez. Any other comments or questions on these? All right, that wraps up our board guard rails.
Um, I know some I wasn't in my role at that point, but uh it was on a weekend maintenance team and a bunch of PTO members went out and kind of helped put the final touches on the playground. So, it's been kind of a long-standing thing with the PTO's and obviously they help the schools a lot and this is just, you know, another piece that they do. >> Does this include the black tops and the basketball hoops? >> Yes, that was in the site, but yes. Okay. >> Yep. That's all going to get redone, too. >> Cool. Yep. So, new basketball hoops, new backboards, rims, new hopscotch, and four square. And >> that black top is like mini pools, you know, like they the kids are like anything. >> Yeah. >> Cool. >> It's a need for sure. >> Yeah. It's [laughter] be sad. >> Yeah.
With this, we work directly from the hospital procuring the prescription at our rate and we share the savings back to the district. Meaning that savings goes directly to the employee. So there's no out of cost savings and the savings goes back directly to the district. So essentially you have a direct white glove pharmacy partner for your employees and that's what this contract is outlined. Um you know that's all you know fancy but the reality is we're just trying to reduce the bureaucratic levels. Let's say we're going to keep it positive here. Reduce the bureaucratic levels within the health system provide the best possible care best possible care. And in this case we're focusing on pharmacy. So, how does it address the cost drivers? This is just fancy for saying, you know, no, what we're going to say is nothing changes. Your employees will not feel a disruption in services, which is the single most important fact of all this.
And I just think it's important um probably every quarter or maybe once every time we're doing our selfie eval, we'll start start with our board guard rails and then we'll go into our selfie eval just so we can continue um honoring what we set our own standards to. All right, hearing no more discussion on that, I'm going to move over to five, which is public comments. We did have one public comment, Mr. Anel Palasios. Okay. I don't believe he's here any longer. So, we'll move on to six, which is approval of consent. I move the governing board approve consent agenda items A through S in accordance with policy 1-302. >> Sorry. Um, and I'd like to pull item S off of consent for quick discussion and question. >> Okay. Um, so I made a motion first. Do we have a second to my motion? And what what item did you say?
>> And you want to keep that? >> Yeah. [laughter] >> It's great. >> For the turf, what's the maintenance on that? I mean, is like the at turf on the field at the football field? >> Not nearly as much. Um, yeah, you'll have to go and uh basically there will be some infill that you'll need to do, but it's it's not the same type of turf. >> Okay? >> You know, it's it's mainly I mean, yeah, you're going to run around a little bit in it, but it's mainly for the fall. It's the fall protection that you'll have to test. >> Okay? >> We do the very similar thing on the turf field now. Um, but this one will be it'll be an annual maintenance thing that you'll have to do that and you know at some point obviously it'll have to get replaced but it's not much different timeline than what any any other surface is going to have to be replaced either.
What we're doing is we're creating a slow roll out over the first year, a targeted roll out that will have the highest benefit to the district and the employees who are spending the most money on their prescriptions. So, it doesn't change your PBM, it doesn't change your primary care, it doesn't necessarily have to change anything except where you get your prescription filled. That's it. and we work with you directly. And when I say you, I mean the employee and the district to make sure that it's filled at the best cost possible based on how we're able to purchase the drug. Meaning, no matter how we purchase the drug, whether it's through a government entity or program or a GO or through retail, we are going to give the best lowest possible price to the district through a profit sharing mechanism that we've agreed upon. Um, why does it work?
>> Uh s approval of the same. >> Okay, we have one motion on the floor right now which was for me to approve the full consent. Do we have a second on that? >> Okay, so we have a second. Now your motion to pull S. You said >> yes. >> Okay. Do we have a second on that motion? Second. >> Thank you, Mr. Jones. All right. All those in favor for the original to just approve everything in consent agenda item, >> I say I. >> I n >> okay. Um, so Hilda, since the motion passed for everything to go through consent, but she got a second, does that motion just die because we three to two? Okay. >> Okay. And then for the second motion that Miss Marquez had was to pull item S, um, I say nay. Any other nays? Nay. Nay. All right.
>> Any other questions? >> Okay, hearing none. I will entertain a motion to approve the playground equipment and installation as presented. So moved by Raquel, >> second by Kristen. City, please lead us in a roll call vote. >> Yes. >> Gonzalez Thomas, >> yes. >> Arandu, >> yes. >> Slider, >> yes. >> Meadows, >> yes. Thank you. Motion passes. And 7.3, elementary assistant principal at Louise White School. Steve. Yeah, this is uh probably not surprising, but it's part of the uh kind of our restructuring um because uh Mike Wall is going to be assuming the 12 month principal position um to take over some uh additional administrative duties um that will keep him busy uh during the summer and then at various times during the school year. Uh part of that plan was whatever uh uh principal took that job, they would be getting an assistant principal to work uh a 10-month assistant principal to work in their building and support uh provide administrative support to the uh to the school, to the staff, to the student, the community.
because we have shown time over time again through multiple employer groups that by discounting it a certain amount in this case over 50% of a lot of drugs um that the cost savings will be significant which I'll kind of outline here a little bit. So, how does it operate here? One, I kind of we kind of said we're going to work with the TPA. We're going to work with your broker and we're going to say these are the, you know, five or 10 individuals that can be qualified for this program. Once we've done that, we'll have a proactive outreach and this all belongs on Cameron. So, this is not an ownage to the HR department or to Gina or to anybody else, Mark, to say you got to go target these individuals because they don't know who they are. It's on us and the broker and the TPA to make sure that we are, you know, keeping that information confidential, reaching out to these employees, qualifying them for the program to ensure that they're eligible, and then filling the prescription in the best way possible.
So, Tristan, Mr. Jones, >> hi. >> And Miss Marquez. Hi. >> All right. So, three yays, too. So, your motion fails. We move the consent agenda as is. That brings us over to item 10, which is business and plant. And I will go ahead and turn that over to Miss Shapiro. Um, Madame President and governing board members, I'm happy to present um, Mr. Josh Jumper, who will be uh, presenting our audit findings tonight as required by statute. >> Thank you so much for your patience. >> No problem. It's I didn't know I was getting a show this evening. That was great. Uh, I do have slides, I believe, >> but I don't need them. I can go off the cuff. I >> We would prefer to have the slides so the public can see them at the same time. Whoever wants to go back and watch this.
Um and so we're uh recommending and asking for you to approve uh this position and uh if approved, we will have it posted tomorrow. >> Any questions? >> You have any concern about kind of what uh John Mikl shared that we have found in our uh as we put out positions that uh generally speaking people want to come and work in Battavia and so um I'm very confident that we will be able to put together a very uh strong um candidate pool that uh you know ultimately the uh the staff will work with Mike um BEA and best representatives to hire probably the right person for that position. really quick. Uh I don't remember when when do you want this position filled by? Like when do you want their start date to be? >> They'll start I mean they'll start after July 1st. They run a 10-month schedule off the top of my head.
In transparency, because this is targeted, these high dollar maintenance drugs, it is almost all mail order. So, how we fill these prescriptions across several different states is through mail order. But because, and I'll touch this a little bit later, but because we are such a close entity, we did in which is not usually included in this program, we did include a uh a Z generic list, which I'll talk to on here a little bit, but that's not really intended to be part of that, and I'll kind of talk about what that looks like. So, what happens is we have a positive outreach to the employee. We qualify them. We run them through, you know, the what we call MTM appointment. So, our pharmacist has a 30 minute an hourong conversation. We review all the prescriptions are on the medical history. We have an indepth conversation with this person to make sure that whatever we're filling is appropriate, providing suggestions.
>> We can probably accommodate slides. We can't always promise a musical number, >> right? I wonder if I can get to it. >> Oh, here we go. >> Russell, if if you put it back to Apple TV, I have it up. I could go ahead and share it. It's spinning. So, I think I'm doing it. Woohoo. Look at me. >> All right. Good evening, uh, board. It's great to be back uh, again with you all to present, uh, the audit results for the fiscal year ended June 30th, 2025. looking backwards to last fiscal year. Uh go ahead. Next slide. Uh so just to summarize, so I'm with Heinfeld Meech, a partner at the firm. Uh we're the district's external auditors. Uh so our audit contract is procured through the district's competitive procurement process. So uh that's how we're procured as the external audit firm. Uh and this past fiscal year was the second year of the audit contract.
I know I know you you put together those calendars recently. Um but they'll probably they would start probably like middle to uh uh like July 20th somewhere in there is when they start and then they end up working until like maybe mid uh beginning of Juneish. I got that about right is there's a little flexibility in for them to work with their supervisor, but that's roughly. >> Any other questions?
And even if they're not part of this program, part of what the district is paying for a per employee per month is for that service. So, if you have an employee who's on prescriptions that aren't part of the program, they still have access to the pharmacist, meaning they can call the number on the card that they have and say, "Hey, I'm taking these prescriptions. What do I need to know?" So, it's a trustworthy local partner that you have to help manage some of those questions that you may be too afraid to ask. Um, eventually when when when they have qualified for the program through the MTM appointment, we fill deliver and then continually deliver and maintain the conversation with that indiv prescription for the males. Um, great question. What do we report back to the district? High level cost savings. So, the two numbers that or the three numbers that will matter most, how many were filling?
Uh so our audit timeline so our timeline goes all the way back to last April. Uh that's when the engagement letter was issued which uh signifies the beginning of the audit. Uh we came on site in May performed some preliminary audit procedures. Uh came back out after the fiscal year end and the AFR were completed in November uh to perform additional audit procedures. uh and then the audit report draft was sent to management for their review in December and was also issued in December. So when we talk about the annual audit, what is actually issued by us? Uh the external auditors. So four different uh documents. First one, communication to governance. So that's a uh communication directly to you the board. Uh it's about a three-page letter uh with different attachments uh that's directly to the board uh for all audits that we do. Uh, additionally, the big one is the annual comprehensive financial report.
Hearing none. I will entertain a motion to approve a 10-month assistant principal position at Louise White School. >> So moved by Katie. >> Second by Aaron. Sydney, please lead us in a roll call vote. >> Arlu, >> yes. >> Meadows, >> yes. Kilbert, >> yes. >> Thomas, >> yes. >> Motion passes. [clears throat] Thank you very much. All right, Dave. Renewal of data center support contract. >> Nothing too exciting. Um, so this is a contract that we use to support a lot of the hardware we have uh in one of our data centers. Um, we originally purchased it with a 5-year agreement that is now up. So, I'm looking to extend that to its maximum that we can go before it has to be replaced. Um, so I was able to work a better deal to do a multi-year like this. So, that's why I brought that to you guys today.
What's the savings? And what is the out-ofpocket savings for the employee? So, with that, what looking back into 2024 because we can't look forward, right? We're not we can't look into 2025 to say who's going to be healthy, who's not going to be healthy. In 2024, I'm comfortably I think we're both comfortable in saving these and these numbers were vetted by the broker that the district could save well north of $100,000 off the pharmaceutical spend net. Um, and that's I think that's being fairly conservative. What's it mean for the employee? The employees of Decal Central would have saved between 40 and $50,000 out of their pockets that you would have spent on co-pays. So between the employee base and the employee base, a savings of $200,000 is not unrealistic, which can go a long [snorts] way to pay for the raises for this decal central school, which is probably the most important thing we talk about.
Uh, that's the district's audited financial statements. Uh, pleased to report that the financial statements received an unmodified audit opinion. Unmodified is the technical accounting term. Uh, the non-technical accounting term is a clean audit opinion uh on the financial statements. So, please report that. Uh, additionally, the single audit reporting package is issued. So, that is required under federal laws and regulations to be issued to the federal government reporting on the district spending of federal grants that it receives each year. And then finally, uh, the USFR, the uniform system of financial records compliance questionnaire. That is a requirement of all Arizona school districts. Each one has to submit this. their auditors submit this on their behalf. Uh so the Arizona auditor general creates this questionnaire each year uh for the external auditors to perform procedures on and answer all the questions and submit them for the district.