That being said, you know, if we want to focus on housing, we can do that. We can do um definitely a housing strategy, but this is an overall 10 campus um integrated um system strategy that makes absolute sense and needs to be done from a facility standpoint. Um it's just it can be it there's a risk of it being done in a vacuum if the academic side is not completed first but we can you know >> but but I think it's it's partly it's phases right like partly we know when we talk with uh Hilo at least their student housing >> they just want to upkeep it but then they don't have a plan on what the upkeep is looking like right and if we don't have that at step one >> right we're not even talking about the visionary of okay we're going to build new facilities we're just talking about upkeeping the current stuff, right?
So it's nothing that's overwhelmingly new uh but reaffirms our commitment to that principle. >> Yeah, well said. Thank you. >> Any other comments or questions on governance? All right. Hearing none, we are up to human resources, Mrs. Hi. >> Okay. Um, as we always start off, we always look at the personnel status and um, as our meeting was on um, February 9th and at that time we had uh, 10 open positions and it goes across the board. There were lunch aids, bus drivers, teachers, etc. Um, as of tonight we have seven. So, it's really nice to see that this is closing up and just the positions are being uh filled. We also have uh four leave replacement positions and you know um admin is interviewing for nurses. You'll see some of these positions on the board tonight for um for approval. I believe there are six new hires on there.
um that are in the building or sixth graders as well in the building. Um and then finally, same schedule at both schools for collaboration, shared staff and uh high school resources. Our schedules right now are are relatively close to being the same, but it continues with that of keeping that uniformity and equity across both middle schools in the district. Um some of the things that to highlight here is our data doesn't show that having more time equals better performance. Um so what we we need to focus on and want to focus on is better tier one instruction um during that time. And then also there's um research that indicates the attention span of a student uh particularly now even more than ever is a little bit less than it than it ever has been. So, we've given I know at the middle school central level some autonomy to some of our teams currently to get you know have some choice on whether they have a block or period schedules and um it'd be interesting to hear the feedback on on what students prefer and what teachers prefer in that.
Does anybody have any questions or anything? >> No, we're good. >> Thank you. >> All right. Uh the next item on our agenda is the FY27 budget update, including um the operational override. So, Michael, I'm turning it over to you. I >> I assume we're looking at the stuff that's >> Yeah, hot off the press is Yeah, we um are uh gave to you tonight just two documents. One is um a general fund summary for FY27 and kind of where we are right now after um reccalibrating some of the state aid and some of the the newer information we had and then we also had uh the departmental summary um if the override passes and so I figured I would go over both with you tonight. Um, so bottom line, if we start off with the general fund summary, um, you'll see that at the top left.
Um and then I also attended the board of finance meeting on the 11th I believe um the next day and reported out from our committee and our budget discussions to to that group. So >> any other questions? >> Any discussions? >> Sorry, chair. >> That's okay.
Um there are some components of our track that just needed to be need to be updated to fit regulations um in terms of like the fencing and how far it is from the actual track um and the track lanes and you know we need some work done on our long jump area. I think there might have been one other area but there's just some some compliance pieces that we are need to if we update the track we need to account for that um in a new design. So, just talked to you a whole bunch, but want to open it up for questions about this. >> Mr. Rosenberg, >> and just for clarification, so we're proposing that we peacemeal the work. Now, >> I'm proposing that we move forward with an an initial $7,500 design work so we can apply that to our capital plan. Um, and doing that kind of as soon as possible.
They'll ask for confirmations. So confirm so that they can reach out to major vendors like uh our legal vendors um for confirmation uh that what we're showing in our general ledger is accur is accurately what they charge us and what we paid. Um, and then they they will pick um they put it into their software and they pick uh different items to test and make sure that we're uh compliant with the policies and procedures and that the financial statements that ultimately the city presents um are are prepared in accordance with generally accepted accounting principles in the United States. And um that that's really a high level of it. um on the nitty-gritty for us, you know, the way that comes through is there's a a portal. Our auditor um is RSM. So RSM has a portal um and their portal is called Surirink and we all have access and we all have our own accounts in Surirink and they'll put requests up and they'll post them and then we get email notifications that someone from RSM has posted a request and we can go in and view what their request is and then based upon uh what the request is it'll get routed.
Thank you. Hey, um are there any other speakers from the floor? Okay, come on up. Please introduce yourself and then just as a reminder, three minutes. >> Hi, my name is Caitlyn Sheridan. I am a sophomore at Pleasant Valley High School and was a very active participant in visualizing this protest come to life. And also, I was there on Thursday and witnessed the events. And I'm not going to stand up here and point fingers and try to play a game of he said, she said, because that's not going to get us anywhere. I'm going to cut right to the chase and say we planned a peaceful walk out studentled and I am so proud of us for standing up for what we believe in and exercising both our first amendment and our rights under the student conduct code. However, the events got out of hand as a parents decided that it was within their right to harass a group of minors, film us, and block traffic in order to display their own beliefs.
>> So we have the East Koi irrigation system on Koi that's currently in the works and trying to get to ADC. >> That's going to ADC. Correct. Correct. >> We have lower Kopahi which we're actually doing an EI we're finishing the design to breach that particular one. And that one is also [clears throat] most of our dams are on Kauaii. >> Okay. There's nothing on the Big Island. We have two on the Big Island, but one is actually a flood control project by the county and the other one is a it's belongs it belongs to us, but it's under RP2 Olsson trust. They are the only ones who can actually access the >> the reservoir. So it seems like DNR is the only agency you'll be you you'll be comfortable with your section 3 with your 14 million for now. Nonetheless, the ones who are shortfall would be ADC and DOE then according to what we were hearing today.
And so I think part of it it's it's it's steps. >> So if you feel like, okay, we're only ready for maybe the the existing facilities, then then we need to know that, too. But >> right, like I think or if it's is is it do we focus this bill on just student housing, right? Because it's facilities and student housing master plan, >> like what what are you ready with now that that we should be pushing on, >> right? Because I think we we do want to know what what is it that we can do now and and we want you guys to do it, right? And I think part of it is you just need to tell us though that what's what's ready. I think if you tell us okay it's it's going to be couple years that worries me actually you know >> the whole enchilada I think is what is um so if the if if we can phase it that would be helpful um and if what I'm hearing is student housing is the priority which I agree um we can definitely uh do this a student housing facil uh systemwide plan um you know within a year >> thank you chair So, Jan, what what is troubling is that here we have the University of Hawaii and we've had a president that was there for 10 years and now we have a new president and in that whole time we didn't do this master planning.
Um, we also went over job descriptions, just organizing and accessibility so that everybody knows what their individual responsibilities are. Um, they are going to be placed in Google Sheets for board approval and there'll be a tab so that anybody can look at the draft of the uh job description. Um we also met uh with the CQAC committee and it was very busy and it was it was actually um some nice discussion going on. It was the CQAC team which is com you know um the superintendent, assistant superintendent, admin, supervisors, teachers, parents, uh board member and county officials came in um just to begin the site review. And there are five components to QAC. It's instruction and programming, fiscal management, governance, operations, and personnel. The part that we were focusing on right then was just personnel where they actually go in and randomly select 10 staff, you know, people on staff just to make sure that all verications are correct and the paperwork is as it should be.
>> I think I'd like to add on on this too. Um, you know, I want to point out that, uh, sixth grade science is now, uh, when we look at all of the new models for the state A to F accountability grades, sixth grade science, I learn, is now listed in those models that are currently being um, explored. And currently um, it's it has only been for middle school, it has only been math and language arts. And so this sixth grade um science computer science move um and and also the the schedule um proposes a um specific separate period 45 minute period for science. Um and so uh that will help us again stay aligned to all of those legislative changes. Um so on the next slide uh I want to talk a little bit about student support and I very basically described uh what MTSS is multi-tered systems of support um and we we do understand that that uh teaming has traditionally communicated or supported in uh communication and the early identification of our student needs.
If you go to the back page, you'll see that right now our deficit has grown a little bit. Um, and it was at 196 350. Uh it has after we've factored in some state aid and uh a couple of debt service uh payments scheduled in there, it actually goes up to 704. Um, we're going to continually look at things like local receipts and see if that is um if that's a way that we can help make up some of that deficit, but we'll probably have to hit the stabilization fund for a little bit more um just to just to have a balanced budget going in. Um, everybody going to understand kind of how we got to that point just with with state aid. So um in terms of this I guess in the well so the state aid number is what is driving this increase in the >> yeah that's a large driver of it the difference between the what we got for state aid and then the difference in charges as well over or different than what we had anticipated and what we had forecast.
Any questions for Caroline? All right. Um, youth commission up here. >> All right. >> Um, really fast before before I go on off script a little bit, um, Mr. Renda, I want to give you a shout out because um, my school went to Whiskaner for the unified sports basketball game a couple weeks ago and their the classroom's right next to mine. So, they were very nervous and they came back the next day. They said it was like the best day of their lives. They got medals. I saw the pictures and the my colleague said it couldn't have gone better. So, I just want to give you a shout out for that. Um, youth commission. Thank you Aaron for going in my absence. Um first or um they were ve all the high school students were very concerned about the bathroom situation. Um that was the crux of the meeting and it is definitely something that has been ongoing.
So we can make sure that that's reflected in what we submit to the board for the capital expenditures plan. >> What would be the ultimate cost if we move forward with a full-blown >> So um the answer is I don't know. So we had gotten a proposal for just the turf replacement from Rad Sports who had who did our current turf. Um, that was, you know, that's kind of outdated, a little outdated at this point, but it was about $800,000. >> When when we had SLR do the full proposal for the track and turf a few years ago, it was $ 1.5 million. When we talked to SLR um last week, they said they just did a track only renovation at Lumisafi and it was $ 1.5 million. So there's like a lot of track and they got like the top of the line um track, but I'm just saying we there's a big variation and if we move forward with the design work, we we're going to have to be pretty clear about you know where we want to land.
Some of the things get routed to a Joanne at the city. Some of them get routed right to Angela. Some of them get routed if they're grants to Oneanita. Some of them are myself. Um, and then we'll we'll just work through and fulfill their request uh by uploading documents into that system. And then they usually come back and have additional follow-up questions. Um, they want to see additional invoices, um, purchase orders, um, pay stubs, things of things of that nature. >> Perfect. Thank you. >> Yeah.
And while everyone has freedom of speech, I it was a peaceful protest and if not for that, nothing else would have really had to have. But because of the immaturity of the people we are supposed to look up to and follow, I am standing here today before you as a result. So I just want you to think about why is it my job to be responsible for the acts of a grown adult and why is it our job to protest? While it is our right, it shouldn't have to happen and we shouldn't have to defend our own rights. So, I believe action should be taken. And while it is not in my hands to choose that action, I strongly urge you to really think about who you're letting near us and how you are handling these situations because at the end of the day, we were the ones at risk and we were the ones in harm's way.
Thanks. So, thanks so much for being here. Thank you, chairs. >> Okay. All right. Decision making you guys. Okay. >> Mhm. >> Okay. We're going to move into decision making now on this measure. Um chairs having conferred the P. We're going to pass this with amendments to defer the date to July 1st, 2050 and blank the appropriation amounts in the bill and insert them into the committee report for consideration. We want to further note that DAB's requested appropriation of 43,800,000 for the acquisition, maintenance, and repair of irrigation systems and ADC's requested appropriation of 2.5 million for the acquisition, maintenance, and repair of irrigation systems in the state. both of which will be included in the committee report for consideration. Okay. So for a an >> chair chair good discussion. >> Yes. >> So chair based on um the line of questioning today I would like the um committee report to reflect um DOA 65 million on repair and maintenance as well as DLNR's 14 million and ADC's 35 million in that report.
I mean, how can we continue on without the plans? And when you do have a plan, then it's not being followed. Um, so it for us, you know, it it's crazy how how you folks are making these decisions. Um, and then what you know, you have a six-year CIP plan, but is there priorities in there because it doesn't seem to be following a priority? How can you prioritize McCarthy Mall when there are other priorities out there? And um then we didn't you guys do an athletics. Whatever happened to that athletics master plan? that is um it started under the prior um athletics director. It's since been halted um and the new athletics director Matt Elliot uh is going to restart it um very shortly. >> Okay. But you know it's like every time there's somebody new that things stop and start again with a master planning in mind knowing where you're going then it shouldn't matter who's at the helm right because if that's the master plan now the other thing I have to question is that this falls clearly under you right but you have so many other things that's under you how can you do a good job with with this this this is a lot and we're asking a lot because it should have been done it should have been done years ago.
Um, we're also getting into negotiation time and um, scatteragramgrams have gone out and we're looking to meet with the um, education association by the end of the month, beginning of March. And that is it. >> Thank you, Mrs. High. One thing that I'll just point out in terms of um our staffing, I think at this point, you know, with over 300 employees, seven open positions represents like 98% staffed. And I think that's a direct reflection, I'm not sure if I've said this in public enough, but of the work that our administrative team has really done to change the culture here. So kudos to Dr. Freeman and the entire team for making that happen. the more stability we have in the classroom, you know, the the better the education for our students. It's the foundation of everything. So, thank you very much for that. Any other comments or questions for educ u I'm sorry, for human resources.