If we don't want to get into those weeds, then then maybe I'm not unless somebody has another compromise that they're think would be good. >> I I'm agreeable to that. I I think that that's a a fair way of of Yeah. making sure that >> I'm curious what Tristan or Heather think about all this. >> Me, too. >> Um I think guard roles are just as important as goals. So, if you wanted more time, I'm not a big fan of that. I think 50% is a big chunk of the meeting anyway. I could see something like 4020 if we wanted to increase the time. That seems reasonable. But maybe you're thinking a bigger number. >> No, I was thinking somewhere in the ballpark. I mean 75 is a lot, but like I was thinking 60 65, right? 60. >> I mean, we haven't even been able to get to 50%.
What makes you guys think that we're going to get to 60%. >> That's a real question. He's saying 60% or 40% would be goals, 20% would be guard rails of that percentage. >> 50% >> is what he's saying. >> Okay. >> And that's what I was saying when breaking down that percentage so that you also don't then switch and spend all your time on guardrails and don't talk about why I also wanted that breakdown. >> I I think breaking Oh, I was just going to ask I'm not sure. We probably have to ask our coach, but I think in the success criteria for the um the percentage, it's only on the goals. Like the guardrail says you cannot count any of this time. >> Yeah. But we've been given the opportunity by sin though to say that we can amend the success. >> I thought that was >> part of the and I think like trying to to break it down well this much percentage has to be goals this much percentage has to be guards.
I think that's too much. But I think if we stick to like okay 60% of our meetings discussing outcomes through goals and guard roles. Big concern then though is that you take 60% and then instead of devoting enough time to goals, we're then spending >> 50% of that 60% of the meeting >> on guard rails and barely spending any time on goals. You get what I'm saying? >> Yeah. Well, I think that's if someone's trying to really rush through it. But I I I mean I know personally like if I've got a question, I'm going ask it. >> Um whether it's on both, but Go ahead, >> May I ask a follow-up question? What has held you back from getting those questions answered since they do give us our board reports and our agendas and ahead of time? Is there is there somewhere where there's been a breakdown where you haven't been able to ask those questions and get your answers?
>> No, I think a lot of times you get to the meeting and oh, now I got another question and I want to ask it. But also, I think going back to like that transparency and showing the community this is what we're doing. um whereas they're not going to be popping into the agenda and clicking open consent and looking at the thing. >> Okay. And I love that you said that because I think we have to center ourselves in what we do on the governing board. Um when we're having business time, right? I look at our governing board time as our business and operations time. We only have a few hours a month to figure out our finances, figure out what the district's doing to improve student outcomes, budget, all those different things, right? You said it yourself. Guard rails live in the community and we are representing the values of the community.
It is our job and it is my personal belief that I should not be eating up operational time to inform my community. That lives in two-way community communication. We should be absolutely in community and telling our individuals these are the guardrails. We should be carrying presentations like hey did you guys look at these last YouTube videos? This is why everything is accessible and open for the public because that is a two-way communication with our community members. Now, when we are in a governing board meeting, I'm not saying that none of that stuff lives there. If there's some a huge red flag where there's a guard rail in consent um and and just because something is a consent doesn't mean that the information is not provided to us ahead of time. It doesn't mean that we don't we can't ask questions ahead of time. But I think the whole purpose of that I think we need also at some point need to start taking some ownership of where those places live.
Two-way communication lives in community and our guard rails are a huge part of that. So if we're not out in community and hosting our own town halls or using other, you know, abilities to communicate that, then we're also not really >> hearing from from them right now. If you see a guardrail and 99% of our staff are back and saying we're really upset, absolutely that needs to be put in, you know, just because something isn't consent doesn't mean that eventually it can't be moved into another place for discussion. But to have that on every single board meeting, I believe it would not be prudent or fruitful to our time knowing how easily we can get and not just I'm speaking for myself, it's really easy to get into the weeds of X, Y, and Z, especially when it comes to values. So, that's one of the distinctions I want us to really take into consideration as we decide this because and I'm going to read this excer um this quote from not only the book but one of the documents that Dr.
Ramos has said um sent us and it says why do we have school systems? School system exists to improve student outcomes. School systems do not exist to have great buildings, have happy parents, have balanced budgets, have satisfied teachers, provide student lunches, provide employment in the city, county, or anything else. Those are all means to the ends and they are incredibly important means. They are incredibly important means. However, they are not the end results. None of these are student outcomes. They are not measures of what a student knows or is able to do. And school systems exist for one reason only. And that reason is to improve student outcomes. Now, with that being said, that does not mean that they do not exist in a study session. That does not mean that they do not exist out in a PTO meeting. That does not mean that they don't exist in community council meeting.
But for our operational time that we get as governing board members to really figure out what we're doing to increase student outcomes, it's very limited. And I feel that adding on guardrails to an open discussion where there's we're not keeping the public away. Everything's on YouTube. All our agenda items are accessible and we all have a shared responsibility of where we need to seek for information. And it's our job to be bringing that to the community, not necessarily using our business operations time that we get once a month to disclose all that. But it does live in the system. And that's just the way that I perceive it or see it as, especially when we're going to go back and change 30% here, 20%, that just adds a lot more confusion to what we've already standardize and set. Um, I think also, you know, just like the schoolboard school taking ownership of that, it's there's nothing here that says that and just as Sophia had just said about town halls or whatever it may be, you know, maybe maybe the easiest way for you to do that is through your work in in PTO or something, wherever that may be, you can have these conversations and get feedback on these things in a creative way that isn't necessarily at the schoolboard meeting.
I I also hear your concerns about about transparency, but I think that we've done the best that we can. It would be one thing if we just voted on the guard rail things on the consent agenda and we didn't. I think these videos are very transparent and and good and and the the public has access to them and they take a long time to make and so and they're informative and they address all the things in the guardrail. So I feel like the the videos themselves are transparent and more than just, you know, a PDF or presentation. It it supplements them with explanation and and description. So I guess in terms of achieving transparency while at the same time being efficient, I feel like we've done the best we can so far. >> I just don't want us to get to a point where we agree to disagree today and then continue to pull pull this off the consent agenda.
That's my only concern because I feel like we need to come to some sort of consensus. And one thing I will add is that I also believe that even though it is not the district's job to do this, they also have set out their own, you know, incorporated in community council meetings. For example, we have one of our guard rails on I think it's they did chronic absenteem as an intra measure for a guardrail that we had and they themselves took it upon themselves to go out into community and do a whole presentation on what that looks like and why that's important. To me, that's all livable, breathable things where I don't feel we're not being transparent because they've came with their own creative solutions on making sure that the public and our community and caregivers know that, hey, these are the guardrails of the district and this is how we're implementing them.
So, um, I do see that we're also doing that on the district side, even though I believe it's a little bit more of the board's responsibility, but I'm I'm happy that that has been on the way and they have taken our guard rails also very seriously because they've created full presentations on them and helping um, our community members better understand how they can support moving these guardrails along. And we had a great I think feedback from TCA, one of the schools, and they were at the I think they were the highest in absenteeism. Like they did really good when it came to keeping online kids. But that's neither here or there. That's just what I'm thinking and I'm I'm processing at the moment. >> Yeah. And um you know and I know I mean I'm I go out into the community, I talk to people, but I know if there's someone who wants to find me, they're going to know they can find me here, you know, one Tuesday a month.
Um and this is Yeah. You know, I'm I'm not in business and operations. I'm in governance and reviewing, you know, the progress monitoring reports. I'm just saying where my values are. The guard rails sit heavily in that. And I think I would like to to be able to go over those and ask questions and review it and present it at a board meeting. Um, not to say I'm not going to be up here keep everybody two extra hours. Um, I'm not saying that that it's going to go longer than the goals progress monitoring. I got more questions about numbers than than the other stuff like trying to understand it. But, you know, I I I don't see this all of a sudden dragging our our our meetings out. >> So, let me just ask your request is to either So, first question, real short. Yes or no?
Do you want to if we were to move this to the meeting? You want to continue or stop making the videos if this were to get moved to the meeting agenda? >> So, I've seen one of the videos and I don't know if maybe I'm missing it. I've seen the other ones as present like slides. So, maybe I didn't have my volume on. Um, >> yeah, the videos are are voiced over. So, it's it's basically the slide deck of the presentation. So fundamentally what they represent what is in that exactly what would have been presented from >> a real quick I'm just trying to keep us on track here because I know it's almost lunch time. So the question is is if you were and I'm I have a line of questioning we're going to get >> Yeah. Um the question is is if this were get moved into the agenda off the consent agenda into the regular agenda, would you want those videos to continue or would you see that as supple as supplanting basically or replacing the video if they were to come present?
Is that what you're asking is someone to come in here and present like we do on the goals and then ask them questions and you're submitting questions ahead of time. I would >> we are already submitting questions ahead of time but >> yeah I honestly I could take it presented or watched but it would be nice to have you know um I'm guessing it would be Dr. Bergus up there to to ask the questions too. >> Okay. What um what I guess if you could s succinctly because I'm just having a hard time understanding what um are the ends that you're trying to reach in doing this in the board meeting. I guess I'm still having a hard time understanding. Not that's like I understand this is important to you, but as far as like the actual doing this during the board meeting, what are we achieving in doing that?
And I'm and I'm not trying to be difficult. I'm just trying to completely understand. I think um showing the community, showing staff, showing parents, students that we're we value um all all, you know, the the qualitative stuff, the the social emotional learning that we're not just like standardized test test because honestly I look up here and I just see, >> you know, benchmark, pre-EST, post, post test, other test. My my follow-up question to that, cuz I understand that, is in your questioning for um the goals and the progress monitoring reports, are you taking the time to incorporate those qualitative measurements and or like qualitative angles to the questions that you ask when it comes to the goals? Because I feel like there are ways to model your questions about the goals that incorporate the guardrails. And I'm wondering if that's something that is a missing piece here.
I don't think so cuz I'm I typically always look at it through a lens of like teacher student family community well-being. Um, >> I guess what I'm the way the reason I'm asking that question is when I see a presentation that tells me about inputs on a goal, I'm going to look at those inputs and ask myself how are the how are those inputs aligned with the guard rails, right? Or within the bounds of the guardrails. And so for me, when I'm thinking about this in the big picture and I'm looking at the goals presentation, there's going to be interweaving and integration fully of the guard rails if they're doing things correctly in terms of the inputs and the outcomes. You get what I'm saying? >> Kind of. Yeah. But I also see how like there's stuff going on inputs within like the guardrails portion, say ruler >> that we're not looking at at all in goals.
And then do you have meetings? Do you do regular one-on- ones with Jay? >> Yes. >> Okay. And are you addressing any of those concerns with him at your one-on- ones? >> Um, maybe not so much. >> Okay. And I'm also just thinking also the other place that this could be done, and I know people this is up to you, but like even if you don't have time or capacity to hold meetings, you are an elected official, you have social media platforms. I'm just saying that I think that if we're sticking to the operational things, there's probably other places where we can get this information out. Um, but I'm just not sure I and I haven't seen it also in the meetings where we've actually put it on the agenda where any kind of real conversation ends up happening is my other concern. And also I think um from what I'm hearing this I I can say that I can do a better job at supporting you on what strategic questions would look like for our goals and intertwining our guard rails because you're absolutely are right as the goals are coming out and as they're presenting there has to be some kind of intertwinness with okay are you honoring XYZ guard row but maybe that's a lack of you know me not helping you or maybe figuring out solutions on how we can start making those questions more strategic.
And you absolutely can ask questions that tie into guard rails of and how we're receiving these outcomes. There's a way to do that. Um, which is totally valid, right? Um, we all have different levels. I also completed a nine-month training on this, so I can see where it's easy to me, but then how do I become a better um, I guess leader in that, right? And you just brought up an aha moment for myself and I think there's ways and conversations of that and we can totally talk to Dr. Ramos about that and not that I'm trying to like our board meeting should be I that's how I feel focus on the business figure it out but we definitely need to be out in community and doing all this and she brought up a good idea reposting those YouTube videos those are a public we can do that with their community we can ask our PTO's to share those we you know not not that we're making them do it like these are conversations that we can have where we can think of beautiful other out ofthe- box ideas to keep our community informed right?
Because that's where that elected community portion of it lives. Um, but if that's something that you're willing to do before we actually take action and see if that meets your need, I'm willing to try that first. Um, but if not and you want to continue that, that's okay. We can make a decision, too. I'm just trying to make think of creative ways that we can all sustain this momentum and feel like all the needs and have your concerns validated as well and making sure that they're working they're being worked on. >> Yeah. And again, I think the the level of importance I feel it holds warrants it being discussed on the dis at a board meeting and I think I don't know I haven't heard anything from Heather and I want to back >> I don't know >> um so I'm glad that you said what you said because I I literally feel like they don't need to be discussed so if you think about like I was thinking about mission and visions right that that we hold and like values that we have and those aren't stated every day, they're shown, right?
So, I really do think that um through like the strategic questions like that, those can be answered. Um and I was even thinking like that could be, you know, even with Jay too, if not Sophia. um you know ask those questions and you know maybe maybe that's something when we do presentations like that's something to keep in the uh background in our minds as well um to like link those things together. I mean, I think they are. For me, they are, but maybe it's just because um we understand the links between those, but I do think that that's more of a community thing as well. Um going out in the community, and I'm just wondering, like I know it's our job to bring things to the public, but I'm just wondering how many other people like actually want to know about those things. Like, >> and let's keep it real, there ain't nobody here from the public most of the time, and there's probably nobody watching on YouTube.