That was 80% of that, right? So I'll take a look at that and see. I I understand what you're saying. So I'll take a look at that. I'll, you know, I can put that in FYI or I can report back on that during next month's budget presentation. Okay. Just that delta. You cover that delta. Sure. I can do that. All right. So, so Ken, let me kind of think about it this way. Yeah. So, it looks like 2018 2019 is really as we go into the budget for 202122 is the last comparable year. Yes. Yes. So if if the expense for running the buses, running transportation in 201819 was 5.9 million and you're projecting 6.2 that's kind of apples to apples, right? Yes. And in going back to the 2018 2019 in the prior or the the following year we were reimbured 4.7 million. Yes.
So if I compare kind of the 4.7 million in column six to the 2.7 that we think will get reimbursed this coming year, it's about a $2 million difference, maybe a little million9, right? Yes. So that's kind of really the additional out of pocket that we're paying this year because we didn't run buses fully last year, right? Yes. Is that the best way to Yes. I I think that's a good way of explaining. Exactly. Yep. So going back if then if you go back to page 10 and you're projecting a deficit of 1.7 million that million9 or so difference on transportation is what drives that deficit. You're exactly right. Okay. Yes. Now, one more thing I'm going to I'll share with the board that I actually just found this out is the new evidence-based funding models came out and the calculations came out. So, our district now is a tier 2 district.
We are not tier one anymore. We are tier two, which means we get less money from the state. Okay? So, if you remember, I talked about the different tiers that you have in evidence-based funding. And when you are tier one, there's a bigger pot of money and schools get we get more money every year because of that. And in the past we received and the last time we did that because remember last last fiscal year we didn't get that but the previous year we got about 890,000 in additional funds. Okay. This year because we're tier two we're only going to get $400,000. And why did we become tier two? We have no extremely sources of additional revenues coming in because our enrollment numbers have gone down. That's there you go. That's what it is. I tell I took a look at this because what are we about 4400?
Well, here's Yeah. And so here's what I'll tell you, Mr. Brown. It's great. So back in fiscal year 20, which is 1920, which is the last year they did the extra money, we got the extra money. Our enrollment was according to them and they do a year they do an average. Okay, it's like a three or four year average. 4,688 students. This year is coming up at 4,449 students. So there's a difference of about 240 students there. And that's why I said we're out there promoting that we have 5,000 students and we need to we need to clean that up. Yeah. So again, so our adequacy rate now, our percent of adequacy has gone to 71%. Now, before it was 63 or 65%, now it's gone to 71%. So, I mean, we're just into tier two, but we're in tier two now. Wow. And that.
So, again, it it comes in at less than 400,000. Now, I will tell you, I've included that reduction in this number in the 1.7. So, it doesn't mean that we have to adjust it. That's all included and all. And what's the amount of the difference between what we would have gotten as a Sure. So again, we got back in fiscal year 20 890,000 and now we're getting 400,000. Definitely. So about 490,000 almost a half a million dollars. Most of Yeah. Okay. So yeah. So So those are some things again, you know, from an enrollment standpoint. So ju just again to let you know as we move forward. So Ken, real quick, yes. Uh with the evidence-based funding, is it still factored in with the average daily attendance as well? Yes. And that those are the numbers that I gave you. And then so so they use an average, Mr.
Brown, over four years. Over four years. So it's kind of sliding. So you know, um it may go down again, you know, in that I don't I don't foresee us coming out of tier two for for a while to be honest with you. And that um but again, it just it does reduce the amount of money you get. Well, the census came out. I think cit the population of cit increased by I think three or 4%. Mon was pretty much stagnant. University I think it was 200 and some people 200. Yeah. Yeah. So just kind of you know looking at that. Yeah. All right. So let me let me just move you over to page 12 then. And uh a couple things that I I'll share with you. Uh so on the top there draft some comments and recommendations that the 2122 annual budget is a work in progress as we all know.
It's it's probably 95 to 98% done right now on that. I'm I'm I'm pretty well done. I I'll do a little bit more maybe sharpening my pencil to see if I can do some things but uh for the most part it's done. There will be a little bit of final adjustments in the next month as final grant allocations are determined. Most of them have already been determined and I I'll reook at that to see if there's any additional things uh that'll be coming our way. Um the board of education, you'll receive the final annual budget at the committee the whole meeting on September 14th. That's also the date of the public hearing. So we have a public hearing that date on the budget. Um and then lastly, again, as I shared with you last meeting and we have talked about as a as administrative staff, the evaluation of our staffing positions and levels so that we can take place to reduce any projected budget deficits.
So our goal is to start looking at that uh uh hard to see if we can get efficient in any areas and that uh because our biggest expense is salary and benefits and that. So that's something we just need to look at. Uh again, when are you bringing to the board to approve the tenative budget? That would be in September, Mr. Brown. So the the public hearing is on the 14th and then the approval will be on the 21st to approve the budget the 2122 budget. So the tenative budget has to be out there for the public view for 30 days, right? Yes. So when is that going to happen again? That is going to happen as soon as uh starting tomorrow. That'll happen. So once what I want to do is present it to the board first and that because today is the what's today?
This 17th 17th 17th and then the 21st is actually when it has it has to be out. You know the 21st is actually the approval. So we'll be 30 we'll be 30 days out more than 30 days actually. So, it'll go it'll go on the website tomorrow. Okay. I I think I'm missing something. We are to approve the tenative budget, right? You're approving it on the 21st. On the 21st of September. Oh, after Oh, I thought we approved it. Okay. So, it's out there for public view for 30 days. Then after that period, then we come back and approve it. And Got it. I missed it. Sorry. I missed I missed something. No problem. Yeah, that's right. Sorry. No, no problem. I was looking. I'm like, "Okay, it's not on here." No, we're good. You're right. I missed it. I missed this stuff. I apologize.
That's all right. Capital projects and construction services. I talked about the $3.1 million and uh that's tied up with our life safety and asbestous ament at ELC in Talala about 2.7 million and that uh is in this budget. The gym floor refinishing of $35,000 which was approved by the board that is now finished. So that is done. So that payout will be taking place probably in September. And they look like they replaced a fire protection system or something over at Talala. Then they Oh, yeah. Yeah. That's That's all life safety though, right? That's all life safety. That's all in this 2.7 million. Got it. Yes. Yes. Uh the football field light replacement for 315,000. That is taking place right now. Uh the polls are out there. They're putting them all together. The next step is to get them up. So, uh I would say within a week that'll be done.
And then the cool uh cooling tower maintenance of $75,000 has been done also. So then again, I'm going to go into a little bit about recommendation about capital project plans. Um there's two things that uh really there's two items that want to talk about. One is a short-term facility improvement plan and one is a long-term plan. A short-term plan beginning June of 2021 through August 24 that'll concentrate on life safety and that and some other things and then a long-term facility plan. One of our thoughts is our administration is is thinking and utilizing the superintendent's operation committee um to talk about those things and then to present a full plan to the board and that so the short-term plan I'm going to talk a little bit about tonight. The long-term plan we're going to bring to the board. We like to are earmarked bringing something to the board in October 2021.
We'll do that through the operations committee so we can have discussion with a couple board members and then we'll bring that. So, if you look at page 13, I've kind of laid out some things and there's some pricing here and all of that, but I've kind of laid out some things and I've worked with not only our architect, but also our engineer, Milliey's engineering to do this. So, you'll see in summer of 21, we've done life safety projects and what I call I I I just called this HVA HVAC prep. Okay? So, you'll see that the the contract was uh it's $3.6 $6 million approximately is what the cost is. I've kind of rounded all these things. So that work is is being completed right now. In the summer of 22, my recommendation would be to do some life safety projects or to begin at least prepping right now for some life safety projects at uh the other schools, Belmor Creek, Kescott King, and Mon Education and at the same time put air conditioning into Talala and the early learning center permanent air conditioning.
Okay. At the same time, we could also look at if you wanted to put temporary air conditioning in the other four schools, why we're doing uh the life safety, we can do that. I'm going to touch on that a little bit about what that would take, but let me let me just finish with this. Then in the summer of 23, we would do full HVAC electrical work um throughout those four buildings. And then in Chala and ELC, we would do what I'm going to call cosmetic improvements. Things like painting, things like uh we probably yank out these markers, put in cubicles, those type of things. We would also wait to see what the facility assessment brings us and then we would look at that too and see if there's anything. I just put a number in there because I just base it on 30 $30 a square foot.
That's all I I just I just use Oh, $30 a square foot. I I just use a number. Well, because it's painting. I mean, come on. And I can call you, Mr. around and we do it. So, um I like the contract and then contract and then in summer of 24 we would also do some cosmetic improvements in that. So, you'll see some dollar numbers on there. We would have to sell some bonds. I I haven't gone into specifics of that because I wanted to share with you kind of an overall to see what your thoughts are and I can start pursuing some particulars to see what we would need in um in bond revenue in order to get some of these things done. And I I know Ken the board had kind of discussed before the referendum was put out there and I hate to bring that phrase up but we were talking about an option that if the referendum did not pass that there was a possibility that we were looking to put air conditions in all the buildings that do not have air conditions and that number was kind of way up there is astronomical like 40 50 million dollars.
Mhm. And that is still on the table, I guess, right? In some in some manner. Yeah. So, just to kind of let the public know, not saying that we the board has discussed that in detail, but that's we're talking about buildings that do not have air conditioning. We heard the plight of these teachers, these dynamic teachers, and and I definitely feel for them. But again, you know, we're talking about masses amount of money and we have limitations on what we can borrow and we have a bunch of whole lot of needs and I would say air conditions is right up there with the life safety issues as well being number one. Right. So I and I agree with you just round and and you know the unfortunate thing is you're right we do have a lot of needs but we have to stage this right and what I mean by staging so the board understands this is we have to do the water pipes first absolutely to get them done to size them properly to have air conditioning in the building so again and I and I'll use Talala and ELC an example we've done that now so they the pipes are prepped to put air conditioning in here and so the next step would be hopefully to put air conditioning in and then we need to start that process with the other buildings that now when I talk about longterm or long range then too I also think that we can have discussions and I want to we as administration we want to have these discussions with the operations committee bringing the board we want to look at two different models we're going to we're going to try and bring two different models to the full board about what to do with our facilities because I'm I'm going to give you what my opinion is now.
And I and I'm going to preface this by saying you hire me to give you some opinions, you know, on some things. And so I'm just going to give you my opinion based on my ex my experience with facilities. I I was always taught if we want your opinion, we'll give it to you. Okay. Well, that's actually my wife. I like that. Give me your opinion. Yeah, she she makes sure she gives me my That's something we can do. But you know, so so what does your wife have to say on this? Yeah. So what what my wife has to say is I'm going to go back to a conversation I had when I first came here and Mr. Ter sat across the table from me and he looked at me and he goes, "What's wrong with our facilities?" And I said, "What's right with it?
We have too many facilities. I I'm I'm just gonna because you have a natural structural deficit because you have too many facilities and they're hire there's a lot to maintain and there's a lot of staffing that goes into that you know so I think we have to look at that and try and come up with a fair and equitable plan a long range plan and I'm not talking about something like I said is going to be uh two or three years out we got to look at because we have to look at something that's going to be out there seven years. And the question we have to ask ourselves is what should this district look like in 10 years. What should it look like from a facility standpoint in 10 years? Because I don't believe I will tell you this. I don't believe it is sustainable the facility structure we have in the next 10 years.
Ken, wasn't that the whole purpose of the referendum for the most part? Consolidation. I think it is, but I think there's some other things that we can do. I think we got an opinion from from them and I think there are some things that we could work on and you know there's all there's always a lot of options and I don't want to get into those but there's a lot of options that we have there. Let's get all the data and and and wave our op we need to look at that. I think you know we've talked and I think Dr. Hollis has has said this. We've talked about this a lot. You guys have my four years we have. Prior to that, this started in 2012. We've been talking about it for nine 10 years now. And and so now's the time we we just got to start doing something because our kids are suffering.
They just are. You know, they really are. Well, I'm just glad to see that we are pounding away on these big life safety issues. And I when I went over to Talala and I saw it wasn't as as intrusive replacing those pipes as I thought. A lot of it was overhead and not underground, right? So that made me feel better that, you know, I would imagine that other schools with similar issues, it would not be as intrusive as well. No, I agree. I, you know, and again, look at what we've did. Look what we've done to the place. Yeah. I mean, when you when you walk here and thank you the warrooms over at Talala, just just the little effort to change the stalls and all of that made a well of difference. It does, you know, now and you know, again, we have LED lighting.
We have we've put in motion detectors now. We've done all you know that those are all the things we need. So just moving moving on these issues. It it just does things well to my heart. So lastly then I I just want to touch base and you'll have starting on page 14 to 16 is a report that that was done by Milliey's engineering about putting in window units or temporary units into the uh facilities on you know for you know as Mr. Swasha mentioned is is a temporary solution of that. So it goes through some things. I highlighted some things there just to kind of focus on a few things and I I I do want to share just a couple things with you. Um you know in the second paragraph uh on page 14 where the highlight section says based on prior experience in district it is likely that the existing COMMED utility transformers are not adequately sized to accommodate a sign significant number of new AC units.