Hearing none. All those in favor? >> I opposed carries. >> All right. We have an approval request for the new Indiana diploma. >> Yeah. So, technically this is more of an awareness uh type thing. Students already have the opportunity to opt into the new seals earlier. Um, but we thought it would be a good idea to to add it to the board agenda. So, the new diploma takes effect with the class of 2029. It's crazy seeing those members with the freshman class because I'm getting older. So, we're opting in early just so that way other additional opportunities for classes 27 28. We also have students who could earn the recognition. So, it' be our recommendation that the board Do we know how many students in 27 and 28 would >> be eligible? >> It's probably fluid just I can get you information. >> That'd be great.
>> No, I think we're still fine there with that. Um we still have room. Technically, you can transfer up to 15% from the education to the operations fund. Um, and if you go over that, then you you get on a a bad, you know, they're they're gonna get on a bad >> We've been there before. >> Oh, you Oh, you have? Okay. I didn't realize that. >> First year. It's been fun. >> Okay. Well, um, that's the only thing we have to make sure that we stay with under that 15%. And then it would be fine. And I do not see that because it is really strong, healthy cash balance at this point. But I think it is important to really keep an eye on that and continue to watch it. >> Okay. Well, thank you. >> You're welcome. >> And a nice year in wrap up.
those line items that we saw uh in the budget that we looked at earlier this evening. um education fund, debt service fund, um the retirement uh bond fund, capital referendum fund, operations, those are um in essence their own unique buckets um that are funded through different functions um within our tax rate, different functions within our ADM and enrollment and that we are statutoily limited as to how we can spend those dollars. So that is Alth we want to see all of them grow. Um and in in some essences we do look at it as as one big pot but they do have unique places that they come from and they do have unique places where they can be spent. >> Thank you. Any other questions or comments board? I just had one one comment from my deep thoughts on the treadmill. they come to me.
I will answer any questions that you may have. Hearing no questions, a motion to approve the 2026 2027 governing board meeting schedule as presented. >> Before we get a second, can I just ask a question real quick? Where um the graduation date for this year? When is that? >> May 13th. >> We don't have that yet. >> You don't have Do what is it like this year? >> 13. >> It's in May 13th. So, we don't have that set for next year yet. Is there a reason we have the um the governing board meeting May 10th? We usually don't have one in the same week as the board meeting or as the graduation. >> We can definitely look at changing that um depending on the date. So I can bring that back if you'd like to. >> Okay. That >> once we get the we don't know the venues or fine.
The great thing is North came in under budget because the pool work, the repairs did not come in as high as what we thought. The work doesn't have to be as extensive as we thought. South came in higher than what we thought. So, we can't just say, "Oh, we'll just go through and and add them up together and we're still under budget." You have to go through and uh each school with the amendment has to be at or under that budget. So that's why really we're looking at doing that additional amendment for the steel work so that we can get everything in line uh so that the project can be approved and we can utilize the our fund 90 uh for those things. >> Wait, so is the steel work at both schools or >> steel work is just at at South? Okay. Uh with what was identified?
Otherwise, all of our focus is on everything going on in the district and we might be able to work in little things as situations come up. But I think it's a nice opportunity to kind of embed that conversation in our practice because it was like one really long day over the summer. I feel like forever ago, like five minutes after we got sworn in or something and then [laughter] and here we are. So yeah, >> you know what? It was like five minutes after, but every was like we needed to do this sooner. >> Exactly. [laughter] Because I remember in our meetings we're like gosh like we we do need to do this now. Like because it felt like it was going to be so far away and now that we're six months on the other side of it. It's like oh >> that was not five minutes.
Um, and so I was hoping to propose two different potential options. You know, we do understand the snow removal fee. I think that's 100% reasonable that CBA should be asked or other entities should be asked to pay for that if we're the only ones using the gym. Um, but for the rental rates, it would be helpful if we could do a phasedin rate increase. perhaps $5 this year and $5 the year after that or have a plan in place to ensure that rates remain fixed for a minimum of three years so that we can plan appropriately for our budgets. Thank you. >> You were there any other speakers tonight that didn't sign up?
jumping into jumping into our device roll out. Uh we'll continue uh purchasing new iPads for our kindergarten and fifth grade students. Fifth grade uh students will continue to receive a key folio case with their iPads um to make it easier uh to uh type different documents. The way the district is purchasing uh iPads right now is through leasing. Um currently we have two separate leases going. The uh fourth column of this chart is where we are currently. Um those payments are coming due next month. I believe those bills are with uh Mr. Shepard currently. Um they probably are going to get approved next week I believe. Uh this year uh we will be looking to add a third lease to our um uh our to our iPad fleet. It will contain 510 iPads as well as 300 key folio cases and 300 um kindergarten cases, kindergarten safe cases.
Uh, but the the only urgency that we feel is to get out of there by January so that then we can do what we need to do. And it's not major work that would have to happen. It's really just moving walls, which can easily happen over six months, but we need to get out for that to happen in the academy to have that additional space. >> Right. >> Well, if I have if I knew this, I have forgotten it and I apologize. the event center. Remind me a little. Is there going to be an is that an auditorium? Is it a blank space? What are we doing with the event center? >> Yeah, the event center is we really and he referred to it as an event center. I think we refer to it as like a community room. So, it does seat 180 to 200 people on like round tables.
>> So, that was one of the things I brought up was what if we looked at Christmas break actually being shorter for our staff? Um, >> and I didn't want to get stumped either. >> I and I know it's a much needed rest bit. I didn't know if having a a short week you know, made it a little bit easier to kind of get through date wise. Obviously with Christmas falling on a Saturday makes and Christmas Eve on a Friday makes that week to get through that week. So just just looking for any other options. So, you know, given that explanation and not wanting to shorten that break or have to bump back days later, you know, I think that first calendar starting sooner, you know, I think when at all possible, I'd love to see how we can start just a little bit later in August.
It should be something that you can use and and reach out to us over a period of time. I think the key thing is that it also I mentioned uh to one of the reporters for the newspaper here is that there uh what you do with that report is certainly your prerogative not mine. I don't I give the we give the report I give the report to you to to you and you determine uh how that's communicated out but as I mentioned there's some things in the report that are security sensitive that may you may choose not to and I would just say not release to the public in terms of building specific things you don't want to say that a doors locks not working on this door in this back hallway at this school to give put out something that someone with ill intentions might have have an advantage to use, but there's certainly other things, many things that you will be able to communicate out.
>> Any other questions? >> All right, I need a motion. >> Second. Any discussions? >> Hearing none. All those in favor? >> I All right. Next up, we have an approval request for an overnight ghan to St. Louis, Missouri. I believe the date is actually May, right? May 1st, not March, >> May 1st and second. >> May 1st. May 1st until Saturday, May as have the other requests that they're following all policies and procedures. My opportunity for kids.
I know you have another one coming up, but it was nice looking at these numbers. >> Pardon? I'm sorry. >> It is nice seeing the numbers at the year end, so it was nice. But I know you have a wrap-up, too, coming. So, >> yes. Yes. My goal would be to have those for you like earlier than what we have them this year, but thank you so much. Okay. So, do I move on to the next one? >> Uh, we need to we have to vote on on I think >> Oh, you have to vote on that >> on this one first. >> And I will entertain a motion reference the 2020 the 2025 December financial report. recommend approval of the December 2025 financial report as presented. >> Thank you, Mr. Wall. Is there a second? >> Second. >> Thank you, Mr. Meltchure. Any further questions or discussion, Mrs.
But um I was thinking about the reports that you shared and the the money and it does require a lot of money to to do what we can for our students and staff. Next year will be the 27 budget session. So it just was a reminder to me of our impact as board members and community members to get out in front of it because there are entities and powers that be that are slowly trying to chip away at the pot of money. So just staying ahead of it, engaging with our state legislators, writing letters, um starting early. So that was my my comment for the night on that. >> But thank you again. >> Thank you. >> We'll move to 3.4 board committee chair reports starting this time with policy. Miss Pudget our short session. The policy committee is eagerly awaiting the end of the 2026 General Assembly short session.
>> We can move forward and we can take bring that back but just to put it on your >> We'll do that with the Yeah, >> we'll make note of that. Was there a second? >> No, no second. >> Second. >> Motion carries.
Yeah. So we have um 21 total rooftop units across the district. Uh there are seven at North and 14 at South. Um, so we did have two alternates uh for bid packages nine and 10. Uh, we're recommending that we accept both of those and that does ensure that we're able to do all 21 rooftops uh throughout this time. We structured it that way because we didn't know how they were going to come in, whether we were in fact going to be able to do all of the work. Um, but happy to report that that we can with some of this additional work that we need to do, but then we're not uh we're not looking down the road because we have to have all of them uh replaced in that 10-year time span. But we know it's not going to get any cheaper uh to replace those and we have more of a economy of scale, if you will, because of our total number of rooftop units.
It felt like a long time after but now it feels like forever ago. >> Yeah. >> And it makes a lot of sense to be proactive about it too as opposed to responding to something that happens after the fact to not wait for June to roll around again and have another one of those. >> Absolutely. >> Dr. Dr. Martin, I know you prepared some thoughts prior to us kind of engaging in this discussion. I think it would be helpful for the board to have like maybe like a one-s sentence purpose statement about why we're doing this. Um that will help me focus too uh and for us to kind of check ourselves in regards to um why we're having the discussions we're going to have. >> Yeah. Do we know if boards do this regularly or is this something that is more >> trailblazing? I don't know.
Okay, hearing none. Next we'll go to the open forum. Um, there were six foyer requests this month. Foyer requests can be found on the agenda. Next, we have board comment. First up, Mrs. Hartman. Anything tonight? >> Um, one, I want to say thank you to um all of our junior high staff who is here who takes the time to lead clubs. I saw my own junior high student in several of those pictures. So, I know you guys are working hard and you send her home very extra tired. So, something good is going on every day after school. Um, congratulations to our Isby award winners. That is always very impressive. You are a credit to your schools. You are a credit to the district and I know that you are making an impact on every family you touch. Um, and I want to say I had the chance to attend the Deer Path Mother Son carnival on Friday and it was a good chaotic mess of boys and their moms and I don't know that we achieved the goal of sons and moms doing anything together, but the boys had a great time and that was worthwhile.
Um the a subtotal for the device rollouts this year of the previous two leases as well as this year's lease and the kindergarten cases is 165,981.39 for our staff this year. Uh we're continuing our five-year refresh cycle. We have 35 staff who are up for refresh this year. Um came in nice and simple this year. Uh it's going to be $35,000 for the 35 laptops. And we're getting into phase four of our infrastructure update, which uh ties in with the deer path renovations this year, the same as we did with Briergate and um Oaknull and Three Oaks last year. Um, these infrastructure updates will uh benefit both the security cameras as well as audio enhancement. I'm not going to read all of these slides on audio enhancement because they're the same as last year. Uh, one thing I did want to um, iterate is there is no recording of anything that is being said into the classroom microphones and there is no way to remotely listen to what a teacher is saying on those microphones.
So, it's supposed to be it opens to the plaza. So, it's kind of part of the entire civic center in that it opens to the plaza. We would like to have events like the Avon Education Foundation and the Chamber of Commerce. We want it to be for community events, not necessarily. We don't want to be a wedding venue, I guess, is what I always tell. Again, the Civic Center, we want it to drive people to the civic center. So, we don't want if you have caterers and you're or you come to a wedding, you go to that and then you leave. That's not what we want at the civic center. We want it to create energy within the civic center itself. And so we committed to the developers that we would have 20 events per year as part of this overall event. So it may be ice cream events, it may be polling and elections.