I would like to highlight with ISMA, the Indiana State School Music Association throughout the district, and I hope that these numbers are correct. Um our students really have demonstrated such talent. Um we earned 363 golds, 33 silvers, 23 perfect scores, 79 state qualifiers in ISMA competitions at the end of January and beginning of February throughout the district. So it's really very encouraging to see the talent of our students um you know throughout the corporation. I'm very thankful at the secondary level to our choir, orchestra, and band teachers who are very dedicated to developing skills, giving feedback, and providing opportunities for our students to hone their craft. And it's such a passion for many of our families. So, I'm thankful to them as well. We also had for the first time ever at Crown Point High School, um we had a speech tournament that is called Huray for Hollywood, and they placed the high school team placed first overall, and this is the first time that they've ever accomplished that.
So, thank you to your associate and we'll I'm sure be meeting uh about other things. Dr. Hoover, did you have anything to conclude? >> I'm just glad that it's that you're here and ready to get started. It was um I feel like we've talked about this for a long while and we're eager to we're eager to see the report when it's finished. >> We appreciate it and I met a lot of good people and uh appreciate the transparency and uh we look at things. I'll leave you with this. People ask when you get in the car after you leave a school, what do you what do you guys talk about? You talk about cameras? Do you talk about weapons detection? We look at each other and say no. We just look and say, "Do they get it? Do they get it? Do you have good leadership?
And I know he wants to once the session gets over he wants to get up and meet Dr. deets and the the team up here. So, we're going to work on getting that taken care of once that gets done. >> Thank you again, Mr. Wall. Anything further?
>> Yes, Miss Densmore. Um those those elements that are you're talking about are all included in the in the project cost. So, it's everything from the foundation that goes in um remember with a portable we, you know, the restroom module, we would have to even be looking at how that ties into the current sewer line. All that's included in the price, including even when we talk about these portables, making sure that they are any type of upgrades inside the portables that need to be done that we've already looked at them um and made sure we've already estimated what it would cost to do uh any of the carpeting, um air conditioning, all of the things that are necessary and also the safety and security of fire lines and other things like that. >> So, so this number includes those things. >> That's correct. >> Thank you.
So about 350. >> Okay. And we had 109 responses. >> 109 responses. Now, you know, we have 30 people on the committee itself, so I doubt that they filled out the survey, right? So, um, so it's higher number than that that are actually involved in it >> because that's only Yeah. If you'd think they'd want to be >> well, if they >> inputting their thoughts as well, >> it's wide open. So, I I can't speak to why they chose to or not to, but >> because this when did when did this survey go out? >> Couple of weeks ago, they had about 10 days, 12, almost two weeks to fill it out. >> Right. Because Yeah, we think we talked about it two weeks ago. >> Yeah. It went out the day after we talked about it and then I processed processed the data preliminarily last week and then re-updated the analysis for this this morning.
>> Well, we're ADA We're ADA compliant, but only through the basically through the front. >> So, it's just to make it more >> in the meeting, we discussed the fact that going in through having the kids come out through the front door and going to the playground is difficult because then you have visitors crossing past with the students coming back into the building. >> Okay. So, from a safety standpoint, it makes more sense to have their pathway in the back. Plus, they eat lunch in the back of the building. So, then they go out to the playground. And so, this is a direct more direct route. >> But I do uh I I understand what you're saying as far as Yeah. that didn't come out through the interview process >> and and yeah. Um and again, I understand it's a it's another improvement, but I thought that was part of what the plan was about.
>> Any discussion? >> Well, personally, I'm still hoping we have a dragon, but that's me, and I just want to put that out there. >> If not, something equally tough. All right, there you go. If there's no further discussion, can we take a vote, please? >> Darling, >> yes. >> Mindy Hartman, >> yes. >> Bridget Sandlin, >> yes. >> Stacy Salt. >> Katherine Potter, >> yes. >> Jason Jansik, >> yes. >> All right, that motion is approved. Uh 8.5 will bring back the facility usage fees. If we could take another look at that. Um just because anything that's we try to bring it forward twice to have two conversations. Um Mr. Sheepard, are you able to just recap real quick? Just a short recap. So, at the the committee the whole last week, we had presented to the board the proposed facility usage rate fees that would uh allow us to uh recover some of the the funds that we need to maintain our facilities.
So, it's a really great um team of students and teachers again there who are very dedicated to giving students um numerous opportunities to compete and this was a great accomplishment for them. Want to also um advise that on March 20th, Crown Point High School will be hosting their career fair. There is information out both through our um district newsletter as well as Lynn Alky, the associate principal at uh high school can be contacted. We are consistently looking for um different people in different industries to come and man a booth and tell tell students about their careers and possible career um opportunities. This is also a good opportunity for networking for our students. So I'd like to use this platform for anybody that is watching. If you guys are interested to reach out to Lynn Alky again um we do have spaces available for booths about careers um on March 20th that takes place during the school day at Crown Point High.
Do you have good analysis of issues? Do you have good thinking about this? Because the challenge of today will be different tomorrow. This is not the field I started in 40 years ago. We have more unknown unknowns, things that don't fit in 125 page manuals. And having good leadership and and analysis and thoughts and looking at the balance and taking a big picture and having a board that does that is refreshing compared to some of the other things that we see. and unfortunately some of them didn't see in litigation where it was. So, thank you. >> Also understand that this is a marathon. It's not a sprint. It is also something that evolves. What works today may not work tomorrow. And I I look forward to your report so we can share it with each other and implement what we can in our schools. So, thank you.
Um, that's was not requiring a vote, just information, but hearing none, we'll move on to E7 void state data checks. >> Yes. um as a formality that um should be taken to the board every year um would be to take all of our outdated checks or stale checks that's two years or older um as of December 31st of that year. So anything prior two years older than December 31st, 2025. Um that is for corporation and ECA level um that we take to the board to um write or basically void and then they go back into the account on which they um were written out of. It's a special process other than just voiding a check. Um, and this is required by state board of accounts and per Indiana code 5-11-10.5. And so with that, I request permission for them to void these checks and put them back into their prospective accounts.
I just want to clarify, we did get two of those portables, right, from somewhere else at no cost or >> is that correct or >> That is correct. Uh, member Destitch, we did uh work with Chandler Unified School District in that process. We haven't we haven't obviously moved on that yet because that's why we're bringing it in here, but that was part of the uh that was that was definitely part of this effort as well. >> Excellent. Thank you. One >> a reduced cost. They are not free. >> Oh, sorry. Reduce cost. My bad. >> They are not free. >> Chandler did not [clears throat] give us their building. So Mary, >> it's free. I Yes. Just to clar, they were purchased for $10,000 per per portable. >> That's still I mean really a great deal. I think >> that includes hauling them from Chandler.
>> Okay. Y. >> So, they were one day short of two weeks. >> Thanks. >> I have a quick question. >> Yeah. >> Um, it seems like something that's important to the families is the ability to meet teachers in person versus virtual. Um, >> can you talk about how that could work logistically? Is it a possibility that we do both virtual and in person? >> I think it is challenging to do it for that November night. We've tried a blend of that before and as I mentioned last time it didn't work well to have that blend on that night. Uh so the recommendation of the committee is to make that all virtual. If a parent wants to meet face tof face with a teacher, they could do it at any point. They can just request it and we schedule it and and find a time where they can meet.
So >> well I think Andrea, do you want to clarify because I think there are diff number of capital improvements that they really focused on >> something like this. >> Was this the direct focus? I mean there are we are always reviewing our life safety ADA compliance issues. So >> correct. So when Mckinistry came around to do our long range facility plan, they weren't out taking survey measurements and knowing what was within ADA code and not. They were looking more specifically at are the curbs deteriorating, are the curbs crumbling, does the blacktop have potholes and things of that nature. Um Todd and our team, we have been working on this for maybe six months at least. um when it was brought to our attention uh the issues that we were having at that building. Um so we deemed it more important to get it taken care of now instead of holding off for the long range facility plan.
Um we have talked at length that after our construction projects are completed, our facilities will be brought up to date. uh and that these funds uh will allow us to to continue to um maintain uh what we have invested in uh these facilities thus far. Um one of the items that we brought forward was uh uh for snow plowing uh because right now the district does take on all uh of that. So if there are events that are going on on the weekend, uh it it requires snow removal. Uh the district pays for uh for all of that. So, we did loop in a process by which whoever is renting the facility on the weekend, if it does snow, there is a fee that goes along with that to help uh with snow removal or salting fees. Uh we also looked at uh uh the uh usage fee of of rooms and the the gym and compared it with the surrounding area.
And last but not least, um upcoming we have the the spring play over at Crown Point High School, which is called Jason and the Argo Nuts. And it should be a very uh funny comedy um and lots of laughs definitely uh to be had. So I will give you the dates for those. And then of course, as always, make sure that you guys get your tickets ahead of time as we know that those tickets are in high demand. >> Thank you, Mrs. Ramirez, Jason, and the Argo Nuts. Okay, that's gonna be new, but I'm sure it'll be well worth seeing. Excited for that. All right, we're going to move on to item 7.04. Director of Acceptation, Mrs. Pascus. >> Good evening, President Smith, members of the board. I wanted to provide an update on some of our parent engagement activities we've had going. Um, back on February 11th, our special ed parent advisory council um in cooperation with our department held a workshop here for parents at night called um beyond the behavior.
Our message is to focus on the fundamentals first and uh don't jump for a PhD solution until you pass school safety kindergarten. And you're well ahead of school safety kindergarten, that's for sure. So, thank you. >> Thank you. >> Okay, we're going to move into action items at this time. Uh 6.01, consideration toward a contract for Heat Elementary School roofing project. Steve Sheller. Good evening. Good evening, President Duckworth, members of the board, and Dr. Hoover. He Elementary School roofing project 2026. Notice the bib was advertised on December 5th and December 12th, 2025. A pre-bid meeting was held on December 16th, 2025, and bids were received on January 8th, 2026. Our recommendation is to award the contract to layman roofing for the base bid of $424,400 plus alternate bid number one for $96,500 plus alternate bid number two for $55,900 for a total of $576,800. So move >> second motion and a second.
>> Thank you, Mrs. Babcock. I'll entertain a motion reference this request. >> I recommend approval to uh approval of the list of outstanding checks voided by January and February of 2026. I think that's correct. Did I say that right? >> I think you did. >> Okay. >> Thank you, Mr. Wall. And is there a second? >> Second. >> Thank you, Mr. Meltchure. Um, we have any idea what kind of dollar amount this totals out to? >> For um the corporation, $67,647. Um, for the ECAs, $3,1767. So, as I look at that list, I see city utilities. I just wonder if we missed a bill. Did we reissue a check? Because city usually is pretty good if if we don't pay them. They let us know when they start adjusting our our our bills. So, it's just odd that they didn't cash a check and and stuff like that.
So in this price they were going to haul them from Chandler and we already own a spare one sitting in our property at Daart High School. So that's transferring that one also. >> Okay. Thank you, Jenn. because I thought I remembered us looking into transferring an existing one from that was our own and it was a ridiculous amount of money more than what we're getting from Chandler. >> Is that correct? >> That's correct. >> Wow. >> I had um with regards to the bathroom, if you could go back to the diagram, we're not really looking at putting the bathrooms in a parking lot, right? Or was that just looking at it wrong? If if you're where it's showing the arrow where the bathroom is at, that's actually inside the uh boundary of the gates. Um it's near the >> what you'll see is there's a building at the bottom of the screen.
It doesn't have to happen on that night. uh they'll all have the opportunity to meet the teachers on meet the teacher night which is that August date and then anywhere in between there students that are struggling or outstanding and a a parent uh and a teacher reaches out at that point the parent could say I'd prefer to meet in person rather than a phone call or or a video chat and we could meet in person at that point. Um, so there there's always an opportunity. >> I think this is going to take a lot of reframing. You know, like we were saying, education to the families that we're looking at this more holistically, not just like this is your one night, your one chance. >> Your one night. Yeah. Yeah. And it we try to make it more in real time, like I said, less performative, more informative uh as we go through this.
>> Okay. >> Thank you. >> Okay. >> Thanks. >> Are there any other questions? I have one last question. Um, oh, and I forgot to ask about the transportation. I'm going to ask both. >> Yeah, both. [laughter] >> Um, does the transportation or the fuel bid or this ADA sidewalk need to come to the um, you know, the the March public forum, the March 9th public forum that we're having? uh >> or get away. >> How how impactful is it? Usually we don't have action, but if it's >> Yeah. >> going to significantly delay the work. >> So, we did talk about that at the FFC and Todd said that it would benefit us if we could take it to the March 9th, but it didn't have to be correct. So, when we were discussing timelines, uh Todd, myself, and the contractor we're looking to award it to, we're kind of shooting for spring break in the back of our mind, weather permitting.