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Feldman's credit these aren't easy things to to bring up for discussion but these are areas that I feel we should discuss and we'll see if anyone else feels that way we have a number of reserves for our fire companies right we have two apparatus reserve so for trucks and things of that nature perhaps a boat for Candlewood right that could fall under there I would propose that we do reduce each one of those three reserves by thirty thousand okay so the ambulance reserve the apparatus reserve and the other apparatus reserve which would gain us an efficiency of ninety thousand okay knowing that the board could still uphold its commitment to the fire companies that when the time comes their needs would be met not only through the cash reserve but also bonding and then other items on this list you do have that I would like to consider insulating the second Attic at Candlewood that's 11,000 so right there through those reserves for those two areas plus that second attic that's over $100,000 to be gained in efficiency okay and then to leave this tab on this day of I have some others no wait hold on Ian before I leave this tale the professional services we have the assessor's office for evaluation we do expect a big expense in the next revaluation year which i think is in three three or four years from now four years from now yeah and that's six to seven thousand five hundred again it's not something that we would like to do but it could possibly be somewhere where we could gain some efficiency okay so if you look at those items of capital that we would pay for in cash or set aside right now that's $90,000 in apparatus and ambulance plus 11,000 in in the Attic and then I'd like to consider the other 67,500 and that gets us a hundred seventy eight thousand to consider without necessarily impacting services immediately so okay of course sure so first a comment and then some additions so the comment would be those are not really cuts those are pushing things forward and and and we'll be removing one expense from a year to another it does assist with this year's mill rate discussion but I don't think they're cuts and I don't think that's what the voters have been asking us to do for the last couple weeks so I think those are good starting points but I think there's more to be done so I'd like to add other things for discussion on the list please if you don't mind in Parks and Rec this twenty five thousand four tennis court resealing I think that's something that should be considered as a cut for the year second air-conditioner at the library is something that we can consider miscellaneous repairs of townhall 10,000 something that can be considered flying 6484 $8,500 for a computer replacement something to consider this one pains me line 75 the choral risers something to consider line one upgrading the network $13,000 something to consider those are the ones that I highlighted and when you combine those with the ones that you put to consider I come up with about two hundred thirty-nine thousand dollars of cash expense or reserve expense that we can consider on the stage in my mind but aren't we just pushing those off to someone yeah I mean then the network upgrades correct me if I'm wrong that discussion was that it had to be done this year because we were going to lose the licenses they would our licenses we're gonna be outdated with that software license not old not an hour I think yes that's a software license life yeah it's the software license thank you very much so are we willing to sacrifice the possible loose school for pushing these things down we did a study and we stacked all of our debt with this new school down the road and it showed down the road we're gonna take on huge amount of debt so are we gonna take this year and stack more debt on down the road to deal with we got a deal with school as well something's gotta give you can't keep piling it on down the road you know that we got to buy fire trucks by certain times it has to happen so are we gonna buy it full-blown and keep picking out of these concentric sea funds that we have we gonna pay full-blown were put into school we don't know the cost of a new school but I've heard it's not quite the thirty-five million that we talked about it's gonna be in excess of thirty five million so are we gonna take expenditures now and stack them on that pile and break the camel's back five years down the road I don't think anyone well I think the only the only place that that would add to bonding later it would be that ninety thousand in I'm saying as a general if we do this in other areas we keep doing this you can't you can't keep putting debt down if we're gonna pit we need to make cuts we were talking about ninety thousand not not the whole not the whole list that we were talking about that station off 92 just talkin 90 thought make it up later I mean these other items are postponements they're not they're not bonding them they're just postponing them like we've been doing year after you I mean most of these things that we approved were items that have already been postponed for years which is why we said maybe now's the time to do them I don't think we're pushing to find it so if you listen to the speakers they say we've been postponing things to the schools for years - so where we postpone everybody's postponing everything at what point do we listen and say we got to make sure so what are we cut and we're not adding new things to the town or not building new buildings at this point we're not we're replacing a meeting I mean we've looked at this for maintaining assets if you look at column D we're not adding new things to maintain or we're just maintaining the assets and so that's where it becomes really hard if you don't practice till the tennis courts this is a safety issue that's gonna kick you in the butt down the road because some group gets injured or you have to close the courts and they agree how do you I'm struggling with how you make those decisions it's not like we're adding assets the town were for maintaining and replacing things that haven't given my skin I mean that's right it's not an excessive I know it's an excessive tax increase or it seems that way but we're not adding major things to to our town so this afternoon I got our final report on the damage from the storm and we're looking at about 4.5 million but in there we had trouble the air conditioner at the library we have a fair chance of getting that replaced under insurance because if they get damaged in the storm I'd say it's about a 50% chance they're looking at it there's checking it but that's something if insurance covered it they will it's only ten thousand dollars but regarding the the tennis courts I think we did we did bring that up thing at the last meeting I asked if it was a safety concern I think both people that answered which yeah it's a lunker in the sea of the smaller things in that column so I did notice it yep but those words were kind of buzzing around in my head safety which is why I wasn't I wasn't in my mind though looking at this yes it's it's pushing off and maybe we can add those things back to this line for next year but I don't see these things as cutting services for the school or necessarily cutting services for the town which is why I was going at this one a little harder because I don't agree with the discussion of course but those aren't things that you know we're not talking about carving out of the operating for not not not right now and the things for this tablet we're not talking about carving out of town operations we're not talking about carving out of education operations but we're pushing on you just said - next year China what's our debt and what up next year debt payment going up next year above this year's budget 1 million how much what's our increase this year on our budget overall we're gonna increase two and a half percent right out of the gate without any obligations next if you're already how can you say here we're gonna take this money this year and look at it putting it in next year when next year we're already gonna be running at a four percent increase status quo nothing changes absolutely nothing if we don't make cuts to operating costs right now next year we're looking at the same boat we're already there we haven't even left this year and our debt that we're bringing on and our operating costs that we know are contractual we're looking at four percent next year out of this game already right now today you're looking at four percent so you can't put anything - next year next year is already steps to the fullest amount and the same thing when we're looking to bring on a school down the road if we're looking to bring on a school which I'm for let me be clear I am one a new school okay we can't keep pushing debt further down the road if we're gonna take on these obligations we gotta make a hard decision you're gonna have to get into operation you're gonna have to get into overheads and there's gonna have to be some belt-tightening or you're not gonna get what you want in the long run you're gonna shorten you're gonna look at this year and you're gonna cut your notice off to spite your face because you're not going to get the end goal and Bob spoke pretty eloquently about the journey and about the end goal and if our end goal is to get new schools for our kids or upgrade the schools because I think there are in poor condition if Bob's you know if that's our end goal you can't kick cans down the road you got to make the decisions now we can't take we'd be out of by firetrucks it taking that 90,000 now it doesn't do anything for us it softens a little bit of the this year but you're not going to put it on next year so when the bill comes five years from now when we're looking to bond schools we got a paid-up on that's not all I think that's what the voters said I think the voters didn't say move it around and I think they said you got to look at this and make it come that's just my opinion if the voters said too high on both fronts right this is part of it this rolls into the town side which was also voted down we voted too high I mean this is just one of one of three tabs there all right I get it but I just can't see the taking expenses and pushing them out as a true cut in an expenditure I think that's just putting it and I think we're gonna have bigger expenses we're looking at 4.5 million on the cleanup possibly a three million dollar hit to our general fund s 5.5 million in it we don't have the luxury of kicking things down the road we have the luxury of we gotta make decisions I mean it's sad don't get me wrong but it's reality and to take money and say well we get if we weren't buying fire trucks I'd be like all right I get it we'd have to buy I hear you no one's saying we're not gonna buy these are just proposals for now that's all did anyone else have anything to propose let's say on this tab I want to make sure we got our thoughts out we were able to analyze them comprehensively and cohesively I think this tab here was the one pass or failed by the least amount on both votes I think the people were pretty clear that this one was the one that needed though this was not a second phone on a set of the first vote it was one of the ones that came I apologize right that it was the least one I think more people are behind us on this tab than the other tabs they're fine but what we're considering here is part of the town it's not part of that that I know Sebastian right but it was a question on the first referendum sure and it was the closest to passing as we had who is a really really handsome say we're ready to move to expenditures okay do you mind if I go first the increase was forty seven thousand three hundred ten we get to where that was so we can all see it but we had put in the initial proposal one part time and additional hours for an existing staffer so that's there that represents 40 7310 I believe or we could make we could get to the root of what I was if it wasn't all just those two ones and then the Community Development I would see if that position can be reduced in half and that could represent let's say a thirty nine thousand dollar savings you take those to keep the library where it was that's 47:39 so that's almost 90,000 right there in addition to what was already proposed so everything that I've gone over in those two tabs represents 250 almost 200 55,000 then we want to go next with ideas if I can just jump in I'm not trying to be parochial but making a staffing cut like that it's incredibly disruptive to both the staffer and the town and our Community Development Manager has done a phenomenal job of reaching out to our community she got over fifty firms on in this town to put together a list in a week of all their damages an incredible amount of work she did a really really good job [Music] I'd like to look at the the dues and travel and conferences collectively that's ninety four thousand five hundred and thirty two dollars and I know the Jews are something that has to be paid but the opportunities essentially for online conferences maybe take out some of the travel expenses that go want to talk about that it's done by Department I if you go through the actual spreadsheet you could see where it is dues we can't change that in that but I think that you should be an area of reduction not knowing how much of that part is dues cuz it's all back together you know my office it's 4,000 but that's some dues mostly contingency travel if you look at all the other ones we're talking about 4,000 just three thousand thousand 2500 yes probably talking eleven twelve thousand dollars total we could add it up this 25 be seen under just even here yeah probably 12,000 in that line four do her travel that's that's partly travel but a lot of it is continuing education that's required for people who are in CEUs and keep all their certifications up quantified but you imagine you know lose some of the CEUs to be earned by online courses and that type of thing versus traveling and having travel expenses that virtually no one travels outside of Connecticut except for the immunised conference everyone else does it in-state and some of these class I'm sure that's possible we can check and see if they're offered online but people are driving for the day to Hartford and taking a class not a huge expense occasionally somebody oh it's a two-day class we'll spend the night somewhere we can look at that and break that out with a little more detail for each department and I'd suggest we do that before we make any decision on that and those are continuing education we absolutely I understand that I have to continue to do that if and when we're ready we can take an administrator siesta Lydia [Music] I'd like to understand the elderly tax relief and how we've covered it this year where it wasn't an item in the budget as compared to yeah it's been a line item in the budget every year except last year primarily because we just simply made narrower shape in there yeah it's an obligation of the town we have no choice state law yeah we have to pay it if you take take it out of the budget we're so penny in it but where are we paying it for this year I think that's the part that I'm trying to fight and figure out so we don't have it budgeted in but we're covering the cost of this the other side it's going to come out as a general fund that's where it's gonna come so you took him out of managing the budget and say yeah I think it will but first it comes out of general fund right and at the end of the year we say okay in the budget we have money left over right and I think we'll be under budget altogether but it's gonna be a bit the cost is about five hundred thousand it is but what's gonna drive that scenic here what's gonna drive these lines in 1718 to drop five hundred thousand to the general fund and that's the question because remember we put a spending freeze on for about five months right where we didn't spend any money and we are gonna be over and - we're going to be over in health insurance we're gonna be over legal but all the other departments we still kept the line on all our expenses so that's what's going to pay for it or it's going to come out of the general so what are we sacrificing maybe that with that freeze what was not bought it if we don't have this in here I'm gonna have another spending freeze next year make up for it I don't understand miss out on what what things were frozen and what you know what what was sacrificed on behalf of the town in order to to do this free what types mm you know when the schools did their spending freeze for the special education that they postponed does the same thing it's been across every department we can go through and get your list of everything that we've made savings on are some of those savings possible bullets I have happen again this year yeah something like we cut out some travel some supplies some equipment some forms and things that the department's need you know these are like books one time we could bouquet we can push it off we can't push it off indefinitely so on the revenue side though it's as though the elderly tax relief doesn't exist or we just accounted for week that's not in the budget that's not immigrants for this coming year not concern with the grants but for the actual for the actual tax revenue that we expect wouldn't we have a reduction in the revenue for those residents that take I guess I'm trying to figure out the accounting behind those that actually get me overly tax relief if it's actually being accounted for in a revenue already yeah is that's why it's at the very bottom of the line so up where we show sixty-two million dollars sorry 60 million 62 million nine hundred eleven thousand right that includes the elderly tax relief that we're gonna have to get so we're taxing every house the same way every residents the same way so it's already in the red it's in the sixty two and nine just like that it's in the sixty two 911 right every house is in there and then we have to get 485 back but it's just how does that sound adding to [Music] doesn't make sometimes built that way okay this is a tax on the property and any individual rebate you gross it up as opposed to forcing analogous we did get an idea that we can evaluate Ken case and there's no different presentation we can certainly evaluate that you know for next year read rejigging this for now not my task oh man I'm just trying to make if someone was living there that was elderly when you're sold the house the next year we're not redoing the map in the house so the house is built to the tax rate and then when they people apply it comes out on another fun so you're not going rejiggering your who's living in a house how old are they that people have to apply that it meet the requirements so the house stays tax sorry so in the spreadsheets revenue there is somewhere in the revenue where it shows here's a reduction of the elderly tax relief yes the 435 line it's who the tax actually elderly tax relief that's where we give the money back so now sensible budget I'm talking about the actual revenue tab no that's not in here it would be built into this number up here oh yeah okay the 62 911 look at the actual tax income tax income expected tax income so you can look at the general property taxes current yeah sixty-two million nine hundred eleven thousand and you right underneath it you could put elderly tax relief - four hundred eighty five thousand and come up with the net number it was simply what we've had this it was an error we thought it was a duplication and it wasn't a duplication the number was strikingly similar I'll tell you exactly the number was directly similar to this number here okay that we had in last year's budget you know we conferred and we thought it was the same thing so we went ahead and we took it out in good faith that it was an honest double count it turns out that it wasn't so there it is again I mean that's there's no more to it than that and my only point is that if that savings was found in this existing year's budget if there are some things that were that we froze that maybe we could aren't just postponements but are actual things that you know help can make up that difference maybe that scenario I don't know where those savings occurred and we haven't seen them in the revenue expenses well you see this that against our budget right yeah where we are and we're going to end up in a few departments under I believe you know a lot of departments try to spend more money in June to get up you see running we try to discourage that completely and ask them to encumber those things those expenses that are carrying over one year to the next but I don't I don't think we're gonna end up with as much money left over as last year I don't think we are okay do we have the what was the most recent yes so at the next meeting you can get an idea we'll look at the expenditure line items and compare the savings and then we can go into the GL detail and see what's been spent year to date what's available and like Steve said we had a freeze so we have some savings that we are unanticipated at the end of the year and some of those things might be necessities they still may need to spend that money so we'll have to take those on an individual basis about seven months ago we gave the board's a list of all those things water could save money we can send that to you again I don't have it with so to summarize with certainty the funds that we gathered due to freezes in the current budget you're not going to we're not going to see in the current proposed budget that's what you're saying yes and I'm talking strictly operating as far as capital I haven't moved all those funds into the non-recurring capital fund doesn't make any sense to look at the 10 month report I try to get by the line items where those savings were and drill down and see their closet for minister give me a minute to pull it up seoeon do that yep is that a worthwhile exercise is not waste time I would recommend waiting till the next meeting okay I don't have that okay if you want to pull it up oh I don't have the detail at all to you look in it Oh dummy wait Glen you're closing your eyes are wasting time probably I can stop looking if we don't want to look into this that I can stop looking through here all night yeah I mean we can look at it but I don't think you're gonna see the story you want to see I think what you're gonna see is the same thing on a school side you know everything that was frozen got put back into this year's budget in fact I don't think the talent go back as much as the the school site did he wanted the truth the school pays falling a lot of stuff which we all agreed on so not saying but that question to Steve Steve did it put as much in I think the school has more than was postponed that would be more you know relative to that type of scrutiny I think this year the town said you're gonna find when we wash out the town site we're gonna be darn near to penny that's outside between the state funding that was cutting that's why I asked the questions today and I sort of we got our wires funky serenity because I we got state funding that was less than we budgeted for we got the elderly tax relief that we didn't put in for we got the health benefits it over railing another at concert over there's not gonna be any money left in the town saying it's gonna be zero by the time it we're running into three four referendums right now that weren't budgeted for at some point the town side of this budget is running out you know if you remember turn to the last financial report we gave you muscled items we're running right at the monthly run rate that we serve except for the two that were over turning us want to share the thoughts of memory just a question that I think we asked Ramez nothing please it was added in Teresa she said we're in it you know I don't know if there's from from a dirty standpoint to quote mr.
⚗ AI-reconstructed · cite from original above
Beldon there's not much more to look at now its matter whether the destination is appropriate and you know you've done the bottoms up is that or do we now do we say to be top down and here's the number that we need and I don't know I don't know that's just I'm just should be in top rickielee side ideas ideas ideas opinions everyone's out on we know this but you got I think that the town is going to be operating on a very lean margin especially with these unexpected expenses that have that on the balance so I am absolutely open to some of the capital projects that you mentioned Shawn but I think beyond that you know in terms of the operating budget for the time I think it's already a very tight situation especially since this unexpected expense is weighing in on whatever wiggle room we might have in the unassigned fund balance I'm sure Kimberly could express it more technically than that please do all right we have my thoughts out there and I think Steve rattled off about $12,000 that we'd have to go line by line and pick apart perhaps doesn't matter because you can do departmental transfers if we were to clip 12 from one of them you can always do interdepartmental transfers for that amount and I think the last charter revision that we did raise the movement on those right so you wouldn't have to seek your approval for every single one of those transfers if we if you do that themselves yeah all right then we have I'll say proposals on the table for about fifty nine thousand I'll call it sixty thousand on the town side All Things Considered that's looking about 300,000 that's on the table now between capital and expenditures on the con side I also go back to the nine kilos and out of they died of their fire shucks it's not a production I mean you're throwing it in there to make it sound like we're moving its needle three hundred thousand dollars we ever moved in two hundred thousand dollars yeah that ninety thousand I don't think you can count I don't think that's a fair assessment I don't think that's taken into account what the voters told us again we're sitting here and we're not taking into account the voters I was sitting back I want to listen I've been the most vocal board member I want to hear some things here and I'm not hearing anything I'm not hearin G the voters came out twice and told us twice what they want and I'm hearing nickels and dimes I haven't heard the G let's get into the meat of this thing I haven't heard you know we're taking away we're kicking the can down the road a ninety thousand over table that's not a cut that's not an expense right I hear you I hear you so let's go let's go right now we're on the biggest line again our honor we're on the education line Marimo should have put it to vote the way it is if we're gonna dance around 12,000 to kick the can down we didn't make a move might as well put it to vote you might as well not even get into the $12,000 of $4,000 thank you so now we've gone through people are given their opinions capital unbonded capital expenditures in the town side well so I'm not don't I don't I don't I I don't think we made the heart I have I agree with God so we have not I I know so i solicit so so let's go but we're here let's let's go let's go through it let's see where we're are there any increases where are the not even increases where are their expenses that not only can we think about cutting the increase but we're being asked to make to have a lower budget and that's going to require cuts not just cuts in increases but most likely cuts period so just looking at where the where the largest increases are isn't the way to go I don't so so III think that we as a board need to either get guidance from the town management where those cuts can happen or we got to stay here for hours and go through and find them just to be fair you got this board and the Board of Selectmen have gone through the town budget Lima yes we have penny I know that but we're not having a conversation about the schools and we have to we haven't gotten there yet okay we haven't gotten there yet I completely agree the whole picture yes we haven't gotten there yet so fine alright I mean if you if you if you're gonna just give the schools a percentage right give me a percentage and let me come back to you to tell you what about that cause we'll be right I know I know a little bit better in more detail and I'll tell you the effect because then you've got two weeks now so you don't have to do this complete it tonight I know it you don't want to get together but you want to make the best informed decision that you can I would like to give a percentage with some education but not with some knowledge behind it as to what that percentage means both on the town side and the school set this is just saying you know here's here's the number that I think we need or here's a number I think is approvable that doesn't feel that doesn't feel right I would like to be able to do it at the same time well on the town side on the budget we have to have a line-by-line budget for you to move because we can't move a lot of stuff around so I have to give you my my line department by department and so we don't have anything prepared to overtime not to that level here you want proactive there is a report 2014 about the muna system sent to the state we got the grant while we got the grant itself it shows that we can take the school side of the town site back office finances put them together we have two holes in our finance department right now we have two positions that are open in the finance department if we were to combine the Board of Ed finance department along with the town finance department which is outlined in this report known by 2014 done to the state you might be able to save a position of a hundred thousand dollars but this is a true expense cut this does not affect any services this does not affect any the guide line is here it was written out and it's something that we can look at it group the Board of Ed can sit down with Steve wood Kimberly and maybe reduce a position not hire it into next year's budget it's outlined here on what it would do how it broke there's a road map to this document these are the things I was hoping people would bring forth tonight to this thing and they'd say hey but let's make real cuts let's do proactive efficiencies let's do it together that's what I was waiting here you named your copy yes this was a report that was written in and whether it has validity or not these are the type of things we gonna look at we have two big positions in the finance department right now if we were to mold the Board of Ed finance group along with the town finance group somehow we do have the summertime to put this into implementation and be ready to go by September it would strengthen the two groups the Board of Ed finance department it would strengthen Kimberly's grew up in to get me up to opens there's a possible $80,000 in savings there without clutching a needle I think you know I don't have an objection to a combined finance department at all I think it would serve the town and the Board of Ed very well if we had one group of people looking at all these accounts but I think we would have you'd have to get agreement from the board that I agree but that's what we're sitting here now we're looking at art cuts hard decisions and ways to be more efficient and that's what I was sort of hoping to hear and that's where I wasn't here in kicking the can down the road to me it's not the solution you mean a more efficient it's you want us to propose a town hall finance restructuring we're going over the budget that's what that is that's a nice truck I'm saying office there is a cost reduction that can be made we have to open positions that we have to hire for so where you're gonna make that cut until until you even if you decided to put both finances partners together it's going to take months to get everybody working on the same page and so where you're gonna make an $80,000 cut the next year's budget I have widened why do I have to hire to finance people at that point if I could figure out a way to give me one finance person now I'm gonna be in a world of hurt I'm not giving you on combining departments how many finances people are on the board of that side - well business manager John payroll bookkeeper a people come here yeah money bookkeepers right Tommy any we have in the town side we're running on the same system this was brought up by previous people to look at why are we finding this and saying why aren't we looking at this and saying gee instead of cutting a teacher cutting a position cutting something why are we looking at and it says this plan is written through attrition the plan is written the same we're going to achieve the savings by attrition you have to attrition positions right now they're open so you think we can just snap our fingers and put two finance departments together in three weeks you're going to snap your fingers have put two bodies in two positions and try to get them off much everything merging to complete finance departments much different it is and you have to get the buy-in from the board of it so you want me to sit without somebody while we wait for the Board of Ed to make a decision as to whether they agree we should have combined finance departments with two weeks before we have a bunch of folk this is not the time to bring this up nor do nor do you make a snap decision in my opinion tonight oh well we're not going to get learn take one of Steve's people away because we're gonna merge them at some time in the future there'll be six months from now so saving Steve tell me where we're sitting on the table the voters watered down the budget twice we're dancing around $12,000 where are you gonna get saving Steve where are you are we just gonna stop your moment but I have suggested dozens of things we've cut the town budget to the bone this year we have and I can't in good conscience make any more recommendations to you without digging into my personnel and I think I need the people I have I do right now the town said we were looking at three hundred ten thousand dollars in cuts I know part of it was capital right I think you should probably look at this this is my opinion only where do you think this budget needs to be to get passed by the voters what kind of increase maybe look at it that way because now we're going to get things a little bit here and a little bit here a little bit here where do you need to be where will voters pass I mean if you look at the board of that budget from this year to last year if you add the four hundred and seventy thousand five hundred dollars that we had to give them for the special ed costs which the cost was much higher they paid for a lot of things by themselves by cutting their budgets cutting books things like that the increase from last year to this coming me from this year to the coming year right and the board of that budget if you keep just the four hundred seventy thousand and not the other six hundred thousand or so the Board of Ed actually hadn't expenses unspecial it that increase would be three point four percent our residents are not understanding that we already gave the Board of Ed four hundred seventy thousand dollars for expenses they did not expect if you added that to this year's base they're requested increase for next year is three point four percent now take that on top of the grant grant cuts and we as we said before we got a perfect storm you know given where we are I think you should look at top level damn where do you think you need to be in order to get a budget that will pass my personal opinion is you can't just do it with capital and you can't just do with the town there's got to be a pretty good fair sized cut on the school side and I don't like that just be honest with you there are two thirds of our budget so to your point state my spoke to one of his who is a long-standing president of Brookfield at least 25 years he spent here I'm assuming I wasn't privy to the conversation I heard the outtake that he is expecting your budget to be within the two to three percent range I'm sure he must have voted it down twice already so my thought is and I hate to think that we're by by trying to back into a percentage that were not giving full consideration to how we get there because I am very concerned about how we get there but I think you probably for it to be something that the town is comfortable with based on the results of these two votes you're probably looking at three to three and a quarter that's probably where we need to be to get most residents comfortable with the increase to that point though with oblique gave axis will have 470 plus the 485 L total tax relief we have to add back in that adds up to a total increase of about one and a half percent just in things that should have been in there last year so I don't see two or three percent happening it's just we have to take that into consideration and those who vote down the budget need to take that into consideration too that there were errors that are being mended and it's going to cost you when do you expect to hire reset up the finance department well it's in my Monday you will by Monday both yep full-time yes our goal is to read so we had a we had a teeth a greater margin on the on the failed budgets the first go-around the margin has tightened up so our effort was definitely recognized according to what the voters told us so the the margin on the school site is two hundred and sixty-five voters ahead in terms of failing the budget on its outside was 135 voters so the voters are giving us the information that we needed they recognized obviously they recognize the effort that we made to trim the budget to the percent that we did there look again and I think a good target would be about three to three and a quarter percent stay free that would be one little video for 1.1 million dollars so we have to come up with to get to that level okay we're at four point six six five the last go-round right so every point two percent tax increase would be it would be strip at one point 1 million dollars out of us I think if we can get the memory down to the number increase down to four percent that we could flip enough voters to pass the budget and I think that's what we're looking for is to pass the budget not by a huge margin we just need it to pass so do you think that percentage I hope so and I hope it pressures those that forgot to vote or didn't vote thinking off their asses and go vote well we did we did get a good turnout it wasn't good enough because the library referendum did better as a shame well it was definitely a good turnout based on what people expect it says we the school budget original yes votes was 895 now it's 36 you just can't use this I'm saying this is how many folks came out to vote YES for the school budget just the other day right yeah but they're pairing it's a sentiment 15th mr.
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senator no no I'm saying that we already attracted and received the many additional voters that you guys said we're not able to get to the polls to do so now we have a spread of about 265 it is it's it's a close margin but we have to ensure that the budget passes so I don't know that we can take a half measure maybe it's not a million point one in terms of overall production so maybe we come somewhere close but I think we need a number that's in the three percent area I think you should speak this number sidekick Ricky did some work today that okay because I hear perfect I'm all yours yeah I mean it doing the math I mean if we can if we drop 450,000 off the budget that gets us below our 4% increase if we factor in the fact that we have to add back in the elderly in tax relief we didn't have to add that back in that's three point two five percent increase so it's a matter of marketing and then if we take that other four seventy into account that would give back the schools that's another decrease that gets us into two percent range I mean we we can't afford to to look at this as a straight year-over-year comparison because this it's just false we have to take into account that one and a half percent of this budget it's just crap that's left over from last year that we have to fund no matter what we can't get we can't lose that we've already taken a hit as a town because of that so we're putting that back in and the rest of that so whatever armillary increase attract one and a half percent of that that's your true mill rate increase so if we can get to four percent it's really four at two and a half percent that's that's my take on it so and that's I think that's as far as I'm willing to go is to get it to 4% increase because I was here with you guys what are you factoring in for sure I just hope I know that that's not necessarily I understand that but that's up to you know the town and the people who want to drive the vote a certain way to be able to market it they have to be able to sell this thing not rely on you know just the news times to misquote certain things into here and the but you know they can't just rely on what they read in the paper or what they hear and see in the comment section they've gotta actually pay attention the meetings which majority of people don't everything it becomes second it's all type of gimmick telephone so they don't hear the facts all they see is the final number it has to come with an asterisk and they have to understand what's behind that asterisk all good discussion all good I can get on board with Ricky's thought process if we don't take a can down the road if you take that number the heat produced right now and we make true cuts I'm ok with that type of a number I'm okay with putting that forth and put that the voters come out again and put it forth that I don't want to kick can down and included a number but I think Ricky's not first that up to me it's just my opinion I think he did some work he looked at it I think that the way he analyzed it I liked the process and I'd be willing to get behind it I'm not willing to take money and kick it down the road now I also think Steve's right we hit the town pretty pretty hard at last so we took a lot out so it's a decision it's a tough one to make not saying it's easy but I can go along with Ricky's logic I think Ricky's right I think he got you under for mm-hmm I think it has to be true under for I think he's right in the selling of it the 495 is a mistake that we made that people should be penalized for but we got that same thing going forward next year like I said in the net ratio that it's it's a needle that we can't get away from and we can't it's going to be looking at us next year so we have to make to me what I call a true reduction that's why I go along with Ricky I don't want to go to a million I don't want go to 700,000 I think Ricky logic makes sense to me how's that point to them now we have to get to the place where you point to it all in here Steve s for Steve s for percentage all we can give it all we can give the board as a percentage so I thought if I'm good with that so here's some hold up SP a logic I don't know if it's right but I'm gonna throw it out there based on the increase that is being asked from each side if we do kind of a weighted average increase to both of them or a weighted average cut too close to town and of the schools it would be a cup of three hundred and eighty seven thousand of schools and sixty-three thousand over the town I'm not saying that's what we go with I'm just throwing it out there isn't numbers okay can we go to the to the military tab just to see what the number is to get to Fort Worth did it at nothing yeah sure come up with something higher now I'm okay we they can leave it some of the school taking some off the Capitol line yeah so let's be clear under the mixing and matching so what did show I mean this is a get below for yeah I was rounding Oh [Music] this is just for illustrative purposes all right time wrong so about 450 gets you below [Music] to be a 401 let's say to gage here just below 4% for 25 okay 3.96 this is a okay so it's like for 25 in total Zen they don't want to make moves on they feel comfortable making moves in the capital tabs with not that out of way we can get to the heart of operations well right just to you said library AC 10k we could potentially gamble on that and insurance might pay for that and then Ted 12 K of travel blanket that did you make it 15 K that's 25 k traveling looking at 4 mm yeah I can try I can try you come gonna do it I'll do it I just have to I want to go back and make sure that my continuing education is covered I don't want people getting these certified Yeah right what so the air can be air conditioner or an air conditioner at the library is it sheltering in the library now remember last July one blue we have two of them and we had it was 92 degrees library it has to be what's the implication of the air conditioner that just went down if it stays down and we don't get insurance we'll have to replace it if the insurance company agrees to replace it be right around 10,000 what are the decisions in the library right now because the AC is down I'm sorry say again what are the conditions in the library right now because the AC is down right now it's okay but it's gonna build up you get three or four 90-degree days we begin to like today was a pretty good day we had the problem last year one of the air conditioners went down it was in high 80s in the library the old one thank God and what about the heat pumps at town hall is that a replacement plan or doesn't that was a replacement plan so they're not not functioning right now it's just that they're functioning but very reduce at a reduced level you've seen the one in the selectmen conference room though for fans and stuff we're going these are very old units there's one in my office I have to turn the system off to have a conference room because it's so loud so you know am I gonna die no can't we do the same process can we do a percentage process on Capitol and fell you know to lose some capital yeah and let you decide no capital you you're gonna have to decide if you're gonna make cuts to the capital you need to do it so here's what we'll do yeah there's not many things going on there on the cash babble on the cash so we'll go through each one will is a rise or fall on its own merits disabuse that Dan and I brought up let's do them all we'll go through real quick okay and that we make move to to decrease or cut and we will then we'll do that okay you can't see that very well can you case Oh and I know that's how I was picking them off all right all those in favor of we're changing all those in favor of wait sorry can we just go through them first and then go back to the table so that we can number on the tennis court crowd cheering you put it off last year yeah we put the crack seal off last year and it's not only a safety issue but in the winter ice water gets in there and freezes so that would one I would say maybe try to keep we're going to just give me a second to format this so they can all see it all right taking it from the top the tennis courts was in for 25000 replacing old AC unit that Public Works was in for 5,000 place - heat pumps at townhall 12,000 cash to pave roads 850,000 replaced second air conditioner at the library 10,000 miscellaneous repairs at Old Town Hall which is Parks and Rec 10,000 computer software for the police 61,000 a traffic radar 4,300 apparatus reserved at Candlewood fire 75,000 insulate the second Attic at Candlewood fire 11,000 apparatus reserved at center fire 75,000 ambulance reserved at center fire sixty nine thousand four hundred fifty-eight the gas detector meter replacement twelve thousand computer replacement at the library in five hundred replaced the coral risers fifteen thousand normal computer replacement hall five thousand network upgrades thirteen thousand computer software licenses 20100 and printers mm then finally we have the assessor's office revaluation reserving for the expense that comes in five years at sixty seven thousand five hundred a year okay can we bring to Jo and ask the question I want the police now we're gonna get there I kind of just askin for the capital yeah free capital I'm sure I don't think we should touch the police I just want to die last wash it to the board and I don't know the answer the police have their side fund that they do the work for that they helpless outside those type occasions with the outside services this is something we could use outside I hate to do it I'm not saying it's the right way but is this something we could utilize some outside services offset $61,000 typically we allow the police department and the Police Commission to make the determination as to what equipment they want to use and services for and our agreement is to leave a hundred and fifty thousand in that account two years ago we got agreement to bring it down to 50 but we could certainly ask Jay to come I'm not saying to do what I'm saying is that our away and I would expect he said no I would respect that he said yes I'm just saying we're looking at a $61,000 chief herself know if that's something that you would request to you lies your outside service fund for yeah sure come on up with us if you don't mind come to computer software that you've requested I hope you get the outside services fun I do not know the exact amount that's in there now I know that it's in the area of a couple hundred thousand could we use the outside services fund to fund the technology capital expense by the language in the town policy we can utilize those funds for capital items for the police department we believe that the sixty one thousand and sixty thousand and change technology item is is necessary it's critical for our operation so could we use it yes short answer yes would you be comfortable easy I mean this is it's not we're trying to figure out ways there it's really what it was designed to do is to kind of soften the blow sometimes understanding that sometimes the town budget can't afford it these monies are derived from outside companies who utilize our vehicles and part of the money is accounted for by a service charge that we do I think yes we've utilized this for computer hardly finger we use it for the APIs we used it for a vehicle for the second k9 we've used it for the architectural study there are a whole host of reasons we've used it with the with the technology item be applicable the answer is yes thank you very much thank you or gates they're taking reducing can you can't have a rope okay but we're all comfortable with the list as it's been run through yes all those in favor of reducing the be a high school crack seal on the tennis court indicate by saying aye those opposed okay next up all those in favor of reducing the replace AC unit the garage that's 30 years old you came by saying aye okay both replacing two heat pumps at town hall for 12,000 all those in favor of reducing that indicate by saying aye Capo's good alright paving roads cash portion 850,000 all those in favor of reducing that about a hundred thousand indicate by saying aye credit posed sorry okay replacing second air conditioner at the library for ten thousand all those in favor of reducing that zero and eight by saying hi hi about Steve mentioned maybe covered by insurance that's the problem concerned I don't want to say you look it could last another year we might get it covered by the insurance I think it's reasonable we did last time to figure got blown out of the water but the other unit lasted so I think it's a reasonable bet to take it out I would suggest you take it right uninterrupted this time all those in favor of reducing replaced second air conditioner at the library indicate by saying aye okay opposed can I ask before you vote in the next one what the miscellaneous repairs that the Town Hall work yeah there's a lot of wood that needs replace some of the windows are in bad shape I would not suggest you take the full amount out because I'd like to prevent further damage so if we could get three or four thousand you know to replace and repair the wood and paint it and make sure that it's protected at least keep it in a status quo more than $10,000 anyways no it is well talked about back to redo Annika lazing and these are real all my medicine and we're getting water time and so I'd like to at least prevent further damage all right all those in favor of reducing the miscellaneous repairs at Town Hall indicate by saying aye okay posed did you have did you have another absolutely anything a fire all those hurt all right so scratch that then a few on the specific amount all those in favor of reducing the miscellaneous repairs at Old Town Hall by five thousand EFSA my high proposed then you're in good with the five all right all those in favor of reducing to zero the computer software requested by the police when you get by saying aye whereas I'm sorry while those in favor of reducing the candle or fire apparatus reserved by 30,000 indicate by saying hi pose okay okay all those in favor reducing what we started to that also fall under that that 61 the traffic radar traffic radar Jeff revenue Alan is that anything to do with the traffic suit no okay no it doesn't Network all those in favor of reducing the traffic radar to zero and you get by saying i okay hosed right so we'll do that one house is all those in favor of reducing candle wood fire insulated second addict to zero and you keep my saying hi it's in again now so that's four okay opposed to okay [Music] - enter fire all those in favor of reducing the apparatus reserved by 30,000 indicated by saying hi opposed all those in favor of reducing the analyst reserve by 30,000 indicate by saying hi I opposed because is all those in favor of reducing to zero the gas detector meter replacement okay by saying hi that pose okay push games yeah okay through sessions about abstains I was in Tabor reducing the computer placement the Public Library zero indicate by saying aye so that's the host three or three Steve the motion was to reduce the computer placement library I'm opposed to reducing that okay public education replace coral risers for 15,000 all those in favor of reducing that to zero indicate by saying aye plant Kenzie is is the if when the Board of Ed is given their number will this be on the will they have the ability to include this in their in their house rushing I mean this is unfair this is a downside though if they right going to full 15,000 from their operating budget thing can they get out of their operating budget this is this at the town side all those in favor of reducing choral risers to zero indicate by saying aye okay opposed I say reduce it of the tailor producing no computer replacement at townhall 5000 and K by saying aye okay hosed that one in favor of reducing to zero now we're cup grades our tongue all indicate by saying aye okay opposed pretty Jew abstentions software licenses 20100 all those in favor of reducing to zero indicate by saying aye okay opposed as is I was in favor reducing the printer spend to 0 through 2050 by saying aye opposed extensions okay yeah just the printers and then last but certainly not least all those in favor of reducing the assessor's office revaluation reserve to zero from 6070 thousand five hundred indicate by saying aye okay do we have do we have to reduce it to zero but this is another one loggers move we need this expenditure it's gonna hit us in some year a number that we derived by dividing that let's let's carry out the motion on the table and then if you would like to how does it take another one quick closing table reduce them to zero indicate by saying aye okay opposed why but the computers being stretched out computers neither here you not lose the computer they're not getting new ones for one how old are they and that'll talk to Tommy about that yeah look um I had my replace this year was about seven years old um typically it's what 12,000 I think we cut it down five or six years no Steve the poor to select an icon as well if they live that's true what option why yeah not going forward every year yeah that's what we're doing 13 we're trying to about 13 14 percent per year it's a 78 year are you talking about Town Hall in the library oh my burrito no the miracle town hall was 5,000 right that library was the 12 pass right that recovery the the total of that reduction hundred two thousand one hundred seventy-three 173 or 137 one thing intact another 130 sale leaves us to find 320 2863 anything mine byline anyone felt comfortable discussing here I'm the town operation side we feel more comfortable throwing out a percentage to Steve and reconvening I'm not exactly comfortable with that and that it delays it delays what community but we can certainly take a vote as the house the first one giving a percentage and heavens any later because that's or communications things like that which and that's that's my life well how quickly I was I was open for this week actually I'm you ready figure it out we aborted life on being Monday so that's would be difficult for me to attend boat okay I just have to tell me what you want I can have it to you by Friday I probably have it to you tomorrow were saying just a blanket number across what that's it was proposed well you were talking about getting under 4 right right are you counting the capital against that yeah yeah it's an operating expense okay so we chose a number of for a chance with that go back that right we're going back mounted what you had so right there we chose a number of 425 right as a goal all right whatever back that number as I can't read that's for 25 you know took out the hundred and two to two ish to get the 320 doing well you got to split that amongst the divide exactly let's go into town what's going aboard of that you guys say come back yep so that that's the number that dictates the end goal Ricky how did you get to your split when you did the 387 proportion well I know I was coming up about the leanest exciting fix everything at its 86% town this video talking 2/3 2/3 almost you know that studies that taking into account all the all the messaging that you're talking about yeah I was actually gonna burst in a town in the other direction and rather than even have to be proportional with the budget have it just be 50/50 maybe I suggest so are you saying two-thirds one-third no I'm saying that if there's a clue I think that's not a burden on the town to take half of the law so we have half the budget I just do I did that's on there town budget is the dad in front anything to towel over the last X number of years town budget was increased more than that school by Johnny percent basis [Music] go back to it some sort of definitive why do we have the questions I'm the charger then we both said they both said but I mean you take proportions or thought to numbers proportions that town was closer passing then I'm just saying why do we use that data but we don't use that data why is it there why is it even in the thing if we're not going to utilize it it's a good question but to Lisa's point somebody voted yes - hi right people have very different motivations for the way they fill out those questions I think most people fill it out just the way no I think it's - I even if I voted yes why do we do indicators I don't get the data that we're governed by if we deal that way that the data is no good and I don't I didn't say you have to say it's indicative it's it's good or it isn't good either we look at it is it's telling us what the voters you know voted for or not voted for 50/50 is not really what the voters voted for line item I think that's looking into it creating an suggesting I mean it was too high on both as weathers by origin of 500 or margin of three the bottom line is both were too high I think it's taking too deep of the dive to consider further the spread of of how many folks voted too high on which one I mean if it's a bunch of the boss by and resounding about it's a 47 [Music] it was a lot closer than the last time perhaps but my only point here is if you split this 3:23 that you want to finally divide out by half the town is paying more than twice the percentage that the schools are because we're only one happened their budget so if you wait the 322 863 and if you want to it would be 277 662 reduction on the school side forty-five thousand two hundred and one reduction on the town side weighted based on the increases that they asked for in the budget that's how I decided to weigh that you can play around with how you want to wait that but it's almost a little unfair that the capital projects all we're looking at Lee oh no no it's a capital ship that's already taken out and if you smooth it out and we say it's only 275 you're adding 2,000 back to them if another 2,000 production into a town so if we did 275 to the school's forty seven thousand eight hundred eighty three reduction of town sure come on wrap it Ricky I looked at the brita so the percentage increases based on the whatever the mill rate increases how much of it was town size how much of it was school side and I'm tryna I'm waiting the reduction based on that is the school increase really grease for the school increase your a year without taking do count the 12 is the town increase the real increase because they have five 495,000 to decline same all right see we're talking you're talking based on your your weights and measures and scales and abacuses and feel free to come up with a different 48,000 maybe an increase that the library asked for was 47,000 it's just about there my family are huge patrons of the library we use it all the time perhaps now's not the right time to step up there's your legit cut so right there it's right in that way that sweet spot so the downside to the downside or we could do we could do that travel for 12 right 35 on the library still gets enough that some hours they're so I don't want to string this out I understand that you know I actually applauded the library for their strategy or three part-time employees getaway Sherrill time and it's office like this to me was was what the type of energy I'm looking for in all of these budgets so G they had a problem it was a known problem and they figured out a plan to do three part-timers to work it in and to me that's what needs to drive us going forward for our future that I gotta say shut down just explain and then put forth legit actions then I say let's keep the site that's legit action give him the number let Steve come back it's meeting in new mark358 call 48 yeah well we said on that set on 48 I would like it to be higher so can we discuss that yes I I think I think I understand the the methodology that Ricky used I don't know I don't agree but that's what you'd be used I think that I apologize that I'm in front me but the over the last five years the boarded the town budget has increased more than the within the school budget I believe I don't know if I don't know that for a fact I wish I did but just I I think that that there's more than $48,000 it needs to be cut out of it outside so I'm going to end it 50/50 on the 322 is unfair I'm gonna go with pro rata on budget size now that need criticized 6633 yes that's reasonable my thing so it would be a hundred seven hundred eight if you take if you divide 4:42 nine inside about 43% town because ready to Kathleen 3d common okay that's to 6633 on the remain very 2/3 yes [Music] and we know that a lot of the drivers in the school side at night we consider also out of their control I mean that specialist any all those mandates I know that those aren't funded that means other programs that are cut from the non special ed kids I mean that's it's a number that it's not like they've inflated their I know that you have your thoughts on it that there's my HP found in different places but you know there when you look at their increases there legitimate areas they're not they hardly asked for a new program so a new staff they have the neat those staffing needs that they asked for our make complete sense and so I haven't agree on more that type of weed [Music] all right any further discussion I originally that it was 25,000 these 63 of the town sites of that just if you could reiterate what that was based on that was before we were just on a 2,000 yeah no I'm just saying well there was a chef was the same way to family yeah the increase in which side was attributable to that percentage in 63 nobody according up for the 63 cab so here was our yeah nothing 63k was the townsite reading based on actually a number of 450 sits now for 25 - the 102 so we're 323 now we're gonna do choosers month looks good but this previously you had calculated as a percentage of the acreage yeah and that was 36% was attributable to this was this was based on budget increase they didn't waiting on this one I'm gonna get different ways sorry no but this one was based on the proportion of the budget yeah yeah - nose which was since 86 final boss I'm not happy we are where we are this has been voted down twice we have to get it where people have a comfort level and you know sell it to the town maybe we haven't done that room well enough you know we've had the storm didn't help in getting information out on the second budget didn't help but having the vote the day after a holiday didn't help but I think you guys are doing the right thing I'm not happy with it you know that's gonna cause some pain on my side it's gonna cause a lot of pain but it is where it is we have to get there god we have to get this budget passed the schools are gonna on the Capitol will already back to another summer where they don't have trouble getting projects done because we can't have the capital budget in the middle of July it is what it is but and we worked really hard to avoid that and man the Capitol is closed capital but English get your school that was our first up I think we've we went over these things enough I think it's time that we can I think have a discussion if this is this is direction we're moving let's have a discussion on the education side I think that's all oh you know what let's uh let's take a five-minute recess if you don't mind at this for a couple minutes rest your friend so we will recess for five five minutes take the house I had seen this on you're good I'm not gonna be here all right and we are back we have joining us the chair of the Board of Ed collector I had asked collapse this morning to come up with just ideas all right nothing is in stone I believe the board hasn't met to discuss these things but just ideas right we found ourselves in this situation what happened welcome you know what are some ideas right you know nothing has been moved on by the Board of Finance but I think we're at the point where we did we beat up the town pretty good and beat up the Capitol pretty well but you know we'd like the same opportunity with you okay um first just to reiterate that that the board still has a hundred and ninety one thousand dollars of reductions that we're looking at from the initial 180 reduction and in the hundred and seven thousand of last week it was our full intention to meet and identify those reductions prior to this vote but unfortunately because the Board of Finance was unavoidably delayed in meeting that set us back and so by the time we would have noticed that it gave us three days and we had board members out of state out of country and we just couldn't reach quorum so we find yourself in the position that we do have the hundred ninety one thousand yet to identify as well because we have a met I can't speak in definitive and thank you for Sean for clarifying that I can just toss ideas of things that we might be discussing as a board but this does has to have to come through there the first thing that we do would be exactly what you did with the town when you met last week and that's look at efficiencies that might be found since we initiated the budget and I can tell you from there we do have some that have been identified districts are working together to see what kind of efficiencies they can find district-wide and we have found that through shared transportation with Newtown we're going we would be able to have transportation to not a walk and and find a thirty thousand dollar efficiency there we are going to find probably about 12 and a half thousand dollars as well differential with the principle the center slow principle leaving and huckleberry principle leaving or I'm sorry or writing I have been looking as the whole board has been looking very carefully at our teacher retirements and resignations we do build in about an eighty thousand dollar savings on retirements and resignations right now we have had them coming in we have not filled those positions yet we base that on staff coming in an m7 level which is about a sixty seven thousand dollar staff level based on that right now we're looking at about sixty six thousand dollars in savings so we haven't quite met the eighty thousand we hope to do it but but we can't assume any other savings today are at this point so that's that's savings according to that's built into the budget right now so that is not real savings yet um after that we have to start looking at what's mandated versus what's not mandate and then find our reductions from there a lot of this we discussed when we had the exercise and and I think Shawn and Glen were the only ones there last September when we took a look we thought we might have the EC s completely cut out and the $2,000,000 and teacher retirements that would be on us we did an exercise or we did every half a percent what would it look like in different tiers so some of the things we would look at would be coming from there unfortunately we've gone quite a few tiers down in that exercise as it is now but we would be looking at a couple years ago we eliminated pay to participate we would maybe have to examine that again see if it's worthwhile we believe that would be about seventy eighty thousand dollars we're also looking at maybe not filling vacancies we have a secretarial position that could not go that could go unfilled you know you're looking at increased workload and decreased services but that's also an option um what is uh position all in secretary position what savings yes looking 45,000 I'd have to check that to make sure um 45 yes that's what I thought it was 45 um we could reduce stipends for extracurriculars and all the different schools so therefore that would be you know decreased extracurriculars decreased club activities that would be about fifty thousand that we think we could do it wouldn't eliminate all of them it would it would be noticeable but it wouldn't be devastating we would have to put school right in Richmond on the table again found that's something that we've really identified we feel like we've neglected for a while but again everything is on the table so we might have to examine that when we spoke last time about making reductions because we did as a board make some some hard reductions to the initial superintendent's budget as well we discussed library clerks we might have to discuss looking at those positions again if we go deep into it we might have to look at fourth grade band we could examine the specials at center and huckleberry you know we we must provide a certain amount maybe the efficiencies we can go fine we'd have to take a look at that middle school sports you also have to examine that these are not easy once you know we would also take a look at some of the things [Music] professional development travel everything else as well to see how we can minimize student impact - just the ones you were able to loosely quantify yes that's from transportation down to extracurricular stipends let's say again I'm loosely quantified not committed that adds up to around it two hundred eighteen thousand five hundred the June through the sixth [Music] retirement savings no that's built into the budget um I haven't completely added up if you've been adding it up of long I'm just the one I was just throwing ideas out because they're asked for ideas again I hate to give you a list of what it would equal because that is a decision that the board has to make so I can't you know bring it here and say this is what would happen in this is nobody I think that that fits the request thank you what was the final outcome of the savings from the previous school year but is that still considered yes that would hold over what was that seventy nine thousand that's built in with the 180,000 without was reduced there was a seventy nine thousand from that there's a sixteen Oh 16400 that we identified through a district fund of the Student Activity account that we're using to offset student classroom libraries and then the eighty four thousand remainder that we added to the one hundred and seven thousand of the reduction that was made last place they're facing almost even 1/2 million okay 90th wish you we found a solution for mmm-hmm I have pulled up in case anyone is interested the exercise we did last the Board of Finance did last year and mr.
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Beldon made the presentation of the reductions that were made he is when I'm sorry I don't have enough for everyone at the table I don't think just so you can take a look of what was considered then and how it figures are now and how loud are the reductions that are getting made how many do I have one there's long as I have one sometimes I am doing some hobbies sorry guys but I had enough but the budget the way it is you can't afford it you making something but these were the tears in the exercise that we did last time looking at every half percent and you can see at that time we thought okay the first tear was going to be really no student impact and then as you got further along it was significantly increased in impact we've essentially with the reduction in the custodian and the and the administrator got into a different ear this one's different from theirs so we were almost down to the fourth tier already we haven't looked at the cloth that's in the third tier and that's one of them that I discuss with you as well again these are all and I want to stress these are to everyone you know watching as well these are not definitive cuts these are just things that you would ask for examples that I'm putting on the table that the board may be discussing when we meet next week questions comments concerns questions so I know what you're going through the budget I'm sorry months ago there's a lot of conversation about curriculum development professional development process we will be considering everything curriculum is something that we have we have cut several years in a row we have to rewrite the courage but again everything will be considered everything is considered so Shawn could you just outline for and for the public's benefit how we total out to at estimated dollar cut over half a million so it's 191 that's carried over from is that right 191 is carried over from the remainder of the hundred and eighty that was initially reduced by the Board of Finance of Board of Selectmen and the 107,000 that was reduced last week so there's a hundred and ninety one thousand of reductions that we have yet to identify prior to tonight's meeting right and then the 107 represents the the 25 basis points the one quarter yes four since that we have to push through exactly this far okay and then the balance of that is how do we get to for $5,000,000 problem for the $90,000 solution or a half a million dollar problem with $9,000 solution I support for $10,000 top overall thank you are there any more questions for mr.
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okay hey Raj so Steve with our special meeting noticing requirements there's no way we can make tomorrow night you know so it has to be a Friday okay it's not an emergency here right not alone I don't get paid extra to mean on Fridays we do it right everybody gets paid actually okay I'm good with Friday if you want to meet Friday I'll find me that I'm not comfortable with pushing it out till next week can everyone make a Friday I mean I think it depends on sir we're basically giving the First Selectman all the latitude to point out that one hundred nine thousand seven hundred seventy-three and then we have to agree with it because it's a recommendation that we would essentially be taking and that's that for there to be a little discussion and then we would have to as a board in education the and then final right fine I'll increase they are asking that sounds his shoulder 1/3 decreased and I think it should be at the discretion of the first time because we're now asking for a larger amount we started out with the lower percentage and now so I think it should be at the First Selectman sister technicality it's at his recommendation recommend there's it's not that I wanted to hash it out from now yeah I think we should allow him the courtesy to do that and then to recommend what he what he has in mind because it's now a bigger number then when we started the meeting short bigger number there are a mountain emotion [Music] good don't feel comfortable moving on education without do we need to make a motion on this little person this is essentially this is table until Friday night [Music] education and I oh I mean we'll move on everything together you're right the comments no does not work on me that's one's Windham not trying to give any finalized everything all that works then we will table this discussion out like okay but Friday we're saying that we'll have a bare quorum here I'm not really okay with that is there any way to make the meeting earlier does that help anyone to attend open on a Friday night because I know Friday night is everyone's personal truck how long you expecting your board selected me Celeste on Monday is not a super long time half an hour 45 minutes hour tops so you could do Monday night at 8:00 if you wanted to that meeting I'll double-check it but we don't have a daddy agenda it's summertime villages our conference room upstairs all right so then we will table this agenda item but until Monday night so my date will just share up the location next order of business there's a discussion and possible action on 2018-19 capital improvement plan okay we have a recommendation from the first limiter Wow we have a recommendation from the First Selectman to push forward the capital improvements plan unchanged from the first referendum so I will make I'll make a motion that we approve the Board of Selectmen recommendation to move recommendation on the fiscal 2018-19 capital improvement project in the amount of two million five hundred seventy eight thousand fifty dollars for consideration at the referendum on Tuesday July 24th 2018 a second discussion I was an ugly motion I apologize before so this was as I mentioned this was unchanged from the initial referendum last call for discussion on this matter we don't have any information obviously yet about this high school generator no I think in the best case we could we put it for it yeah do the capital improvement plan and they're not just like 24th exactly and it hits if it comes through exactly we don't spend it and it's less that actually gets bonded online itself so we just we can we don't have to use this amount this is just the ceiling for the amasses what we're just is the ceiling correct any further discussion all right hearing none all those in favor of the motion on the table indicate by saying aye aye okay motion carries six all right any blows my leisure oh the favor I'm gonna say hi hi [Music]
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oh hey I didn't see you there the news is coming right up but I'm here to tell you to stay stuned after this for two specials the first one is a recap of the breast cancer fundraiser and after that is another episode of movie masters who have live in Devon so stay tuned thanks [Music] morning camera attack I'm Carson I'm Bernie and this is cat TV news [Music] tomorrow is a student staff softball game at the school Jack scheme is the scholarship fundraiser it takes place at 3 p.m. and all staff must have any $5 volleyball will start after school on June 5th 11 and 12 from 2:30 3:30 bus will be available and students must have a permission slip to turn into mr. McKinley last week per engineering launched the Rockets they created in class here's Jon Devin North interview hello my name is Joseph Chuck and I'm here with mr.
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wanker since today I'm going to be asking questions about the rocket launch so can you describe what's going on in this rocket launch yeah so in engineering class we are designing aerospace engineering devices and this last couple weeks we've been doing rocketry so I see those students in the corners three corners what is their job so the the main point of the activity is to see how high we can get our rockets and then also to try and keep our payload safe which is a roll egg and the guys in the corners and girls are aiming some angle devices to try and see the angle of height that the rocket went and then they can calculate later the actual distance that they flew and the elevation I mean so lastly about the payload how can use the egg as a payload well it's just to simulate something kind of delicate so if we were launching humans into space we wouldn't you know probably fire human first shot so the egg survives then you have been successful and keeping them safe and if not then you killed your passenger thank you very much for your time mr.
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Langer I'm your charismatic face of cat TV news Devin Roach I'm here with Robert Murray and Anthony Paolucci so how'd you guys his flight go um mine was pretty successful I'd say out of what the seven that we had awful rough estimate was about 250 feet and that came down successfully awesome what are you mine on the other hand it may have not gone high but it went very far sideways unfortunately our egg kind of got splattered through a fence so I would count that it's unsuccessful it probably went about like maybe 60 feet tops that's kind of tragic so can you tell me about the parachutes what about them like how they work well you have to have a parachute for every piece so for the fuselage and your capsule and you have to fall them a certain way and you have to put parachute lining at the bottom so that when the back charge comes up it doesn't burn the parachute all right Robert can you tell us a little bit about the fuselage yeah it's basically just the whole big component of the rocket you need to make sure that it's intact and you decide how big or how small you want to be depending on the size of your nose cone and your fins and you definitely wanna make sure that stays intact or else the whole rocket will fall apart pretty much it's the main components the tube I see well we're very very interesting well back to you well I guess that about does it I'm Bernie and I'm Carson [Music] high school students in southern New Jersey reach beyond themselves turn native thoughts into action to support a fellow student and raise money for a cause here to tell us more is Diane Kishida teacher of English at Cape May County Technical High School one of our students here at Tech had lost their mother this past year due to breast cancer so the students wanted to rally around her and show support so as the class advisor for the sophomore class we pulled together and organized this fundraiser to help show support for that students well this fundraiser meant a lot to me just because of what's been going on in my personal life recently breast cancer has affected a big majority of my life and my mother and so being a part of this fundraiser it was very special to me we wanted to keep it to a local organization so we found the Susan komen foundation in four central South Jersey so my name is Suzanne Carson and I'm the executive director of Susan G Komen Center on South Jersey 75% of the money that we raise each year stays locally this year we funded ten different organizations within our 13 counties that go out and provide free mammograms educate and provide transportation fund child care translation services any sort of financial assistance start out with our goal was to possibly sell thousand you know to raise at least a thousand dollars if not more I thought that everyone really worked hard and worked together to reach the goal we had set and they dedicated a lot of their time to this everyone was involved I have to say I mean the class of 2020 all the sophomores however it went beyond that it was every class every student teachers were involved they showed support by buying bracelets giving donations wearing pain on the day that we designated as wear pink day you take the students who wanted to show the support whom sacrifice their lunch time to sell bracelets during aren't their lunch hour really the whole school became involved in this event I had immense pride and the entire student body we had a fundraiser earlier this year that was just going to go towards the our class and we didn't have that much participation but when we took ourselves out of the equation and made it towards something greater than us everybody pulled through and worked together to achieve a higher goal and we were able to achieve the goal of a thousand dollars [Applause] when you can give your time to a non-profit you can grow you can learn and see where you want your future to take you we have a lot of different youth events the youth are really you can feel their excitement and their energy and we really appreciate having them there we have you know kids that are have feel the effects of breast cancer within their family and they take charge based on the results and people's outpouring of support I think it's a cause that is very near and dear to many people's hearts everyone rallied around this and I'm you know proud of our school proud of our students proud of our staff proud that that everyone rallied around this event and showed their support in such a generous way welcome to movie masters I'm gonna charismatic host Devin Roach I'm here with Oh have you had no sound and today we are reviewing Shawshank Redemption well my all-time favorite movies this movie is directed by Frank Darabont and it stars Tim Robbins and Morgan Freeman the plot is a man get victim of murder played by Tim Robbins and the hardships of prison life so live house like this film this movie was hands-down one of the greatest in my opinion I think it's one of the greatest films in the world because of the cinematography the story the plot it's a prison film about how we follow a man and his life in prison for almost 20 years I I just think it's amazing I love it so much that I would even consider reading the book by Stephen King I agree this movie is truly something special and something to behold it it's like it builds like the blueprint of how to make a classic it has a good story a good a good characters good direction it's 'rememorable everything is just perfect it has great performances by Tim Robbins and Morgan Freeman and I really bought their friendship in the movie and I think Tim Robbins had the performance of his career with this film because you are on this emotional roller coaster with them almost highs and lows of prison and you really feel for him at the end of the story and the only thing wrong with this movie is how doing the Oscar that year so everything everything else disappointing everything else is great about it yeah and I think though the characters are great in movies I always have trouble remembering names I have trouble remembering a lot of stuff but in this movie I remember his names I remember Andy I remember red I remembered Brooks it a very powerful movie that it's just one of the greenest and I think it's had a big impact on everybody's lives who've seen it yeah and the thing that makes this movie stand out a lot is the story is really good and I think it's great but it's not groundbreaking what makes it so fantastic is the characters and the dialogue because everyone feels important like they're actual prisoners and everyone in the movie every character has something special about them and it's something to behold every actor in this movie has the performance of their career and it really is something incredible what they did it's lightning in a bottle with this movie and I can watch that every day is that good what I love is how every character has a purpose and also there are so many antagonists that the protagonist has to go against that it makes their hardship even harder that it makes us feel sorrow and feel it makes us feel for them which i think is very powerful and I think that the whole movie has a huge impact yeah well I think we both set our piece so moment of truth well would you rate this movie probably it's an out of 10 I have to agree with you I don't have to go 10 10 this is my top 5 favorite movies of all time so of course it's gonna get my seal of approval so thank you for being on the show always a pleasure and don't forget don't be the guy that kicks seats in the movie [Music]
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[Music] it yeah Hagrid Penrith told ya [Music] you're never gonna agree with that can't just ever see it right it ends up being it's an almost exactly 575 red [Music] I got my insurance check it is a over setting and unfortunately yeah all right good evening everyone it's a couple minutes past eight o'clock today is Monday June 4th 2018 I called this special meeting of the Brookfield Board of Finance to order ok so where we tabled last time around was we had some numbers in mind that we loosely agreed to amongst ourselves on the board and we had left it where we were going to kick the town cut in the town number back to the First Selectman so that he could go ahead and manage the cuts within his budget about a day and a half after the meeting adjourned Steve did that he sent us the cuts that added up to the total that was agreed to which was a hundred nine thousand seven hundred seventy three dollars and he went ahead and layered those in Steve is not with us just yet so what I would like to do is what I'd like to do is go over the Board of Education up and he's here I'll just give Steve a second to set up and we'll walk through these numbers good evening we're gonna we're gonna start going through this and I thought it would be best to start top-down so we can go ahead and go through if you could walk us through the one hundred nine thousand seven hundred seventy three in cuts that you had proposed it's a little out of focus we'd have to jump up on the on the table [Music] Wow let's do it I get irritated I don't want ice cream here the apartment made a number of Justices across the board normal apartment involving a board if it is his request we did some travel continuing education for our manager what could I do couldn't do that anything sense we are all being an education certifications and things like that we're going to ours one of our drivers $4,000 we $1,100 and we continue to go through and do the work we need to do we need to change that come back the words we also can travel continues out of there different that much across the board so it's alright talk too much I'm just we didn't say anything either ladies planning on a technical support we have a set of dollars we can belong to an opportunity that exists and we both reason to let us talk to the manager of the department again $400 on the travel in education ladies planning again took out some of the travel sending the fire marshal we do have some of the travel in health community disorder to be a dollar budget per travel city with assessor's office the tax collector's office the controller's offices so we were planning on industry or sending three people three years time that's an ending to the time depending on as opposed to those seen anything personal with a little bit their information technology again look at all those anniversary ball in the unit onerous social resources is they have a really high budget of $150 in their travel see the Senior Center $150 left the community grants there they are right now we could change those if necessary all of those who said we don't need to really help people in roughly a lot of other their participants in people them come from a minute we chose this organization employs rack we're going to wage American to director there we did it a little bit out of their travel time at trial and they were already probably gonna be over budget because all were doing cleanup in the public safety can discuss a little matter we had a very good proof conversation last week and Django already these are changes but I would like to be known that we're paying included a the police budget and we need to Minister you know now will we are anticipating one hire that I changed its three Myers that they have had an engineer we're going to come back to the board with finding yeah worse perhaps as long as it largely in January so things changed a little time in the category of Union wage as we identify significant savings because we have one officer and a literary deployment and this is sort of significant money officer it will continue to lead you to the end of the January 19 so we can identify forty two thousand three hundred twenty-five dollars and savings in that particular line item I'd like to put it on reserve ten miles in the bath or potential overtime in that so that the 31 was sediment were I'm going to ruin the mood we avoided it for hiring two people largely because we had one officer two officers recently with the FBI but came back so that the president of you has sought out the people at a position so is this and it's already a current employee so he won't remain in an interview don't realize some of the cost were 30 assumes they're 100 grams we proposed to eliminate the DUI and for immigrant with 525 Swiss below and Richard to be a completely watch it gives all the greens they're told he's ten into total forty thousand ninety dollars and the Rancho [Music] we wash essentially that that translates allowed a $90 savings say the equivalent we had proposed to add a fourth ke da the external defibrillator to our patrol of lead we would pull back off services phones to deploy agree and that is good [Music] on your uniforms again this is we know who knew higher we need to save Cena going on only there's on $4,200 [Music] generally stay identified to Alyssa capacitation they maybe thought we were in underneath we don't need to back out to vests the bananas are three dollars under patrol equivalent we had identified ten thousand dollars for a Sioux boss I'm a bit at the fire department donating one of their goes to a retrofitted it to be usable as a little yield for a school team that's a penance now a sentence a patrol line so we backed out soon because we did the technology to that and in our education and training we back out on a total reductions and we were able to find total 60 degree thousand readers to enjoy all the reductions the salary was gonna come back and visit you next year does not go away and it's simply a savings this year only the person is not here but you're gonna see it this is harder to increase next year we look at an apology the sensors do below saying there are some of these that are one one time so that we can eliminate those are good you won't see them again but that's our line but the biggest one everybody in the services were providing in town she was able to the candy can't be realized they were things we know now that we didn't know we made a budget so on the fire companies we reduced the one percent was just approximately the average of the costs that you would ask you for so senator we cut out the 1955 dollars and Canada would did not touch her because that row [Music] again and then we had [Music] so that's a crazy thank you was exactly what you know to be around every woman you know these are now we were really really really tight so we may be I think in education of the world and the community would be you know that you know that the town does managed those costs as possible you know and then every term standards that are there and in the low-income urban Probie age and if it was critically necessary thank you actively Norrish gonna have this way stay you mentioned that if we if Brookfield residents go to let's say di Mary to drop off you know will incur a little for that yeah the town incurs a bill was a student so there's a possible I he'll there's a sponsor are known there but usually if we go to the New Milford recycling event would be the last time we did it we got like a four thousand dollar bill that one foot hazardous waste that was paid entirely by HR are a we had absolutely zero expense which was great they had enough money in their budget to be able to run that event running a risk this year yeah a little bit of a risk to taxpayers to know that any other questions for the first segment comments of concerns all those in favor I'll make a motion now all those in favor of accepting these changes as we've outlined indicate bystander help second discussion further ok house in favor indicate by saying aye okay okay the next area that I would like to cover did there had been some discussion Eileen here and also John Lucas the treasurer did bring up that according to where we are right now in this year's budget the current year's budget supplemental taxes so personal property let's say from from businesses and home businesses things like that and also vehicle taxes we were running a little bit higher that's in part to folks prepaying and we asked Steve you have to go back and ask Roberta hey is there anything else in there could you take another look and what Roberta came back to Steve with which is excellent is based on the numbers in her analysis we're seeing conservatively another 75,000 in revenue that we can add to to those supplemental supplemental taxes and I think we can we can have a quick chat or a quick discussion on what we want to do with that so what I've done is and we don't have to make a final on that but I would like to communicate you know how this files rolling up now this supplemental taxes here now has that revenue increased and for the sake of this presentation I've just taken it out of this tax number so we balance now okay we can go ahead lulu-nee would like to go through that now would you like to wait till the end of our discussions okay you can do it now so what I had done was I again I added the 75 for the new information from our tax collector that Steve passed along I've added that the Supplemental taxes so now instead of 391 9 85 pushing to the original estimate we now have supplemental taxes in there at four sixty six nine eighty five and then instead of let's say adding back to what had been cut from town in school we can go ahead and remove that from the necessary taxes okay or the necessary current taxes so as effect reduces the levy okay so that's reflected not only in the general property taxes here I'm sorry yes and it's also reflected in the supplement axis we had an increase here and a decrease here which all things being held constant and equal from our last discussion I apologize for the fuzziness lowers that millwright impact from where it was at 496 to 385 what was that Friant 396 I'm sorry down to 385 I move that we add that revenue to supplemental taxes and decrease the the current year taxes for the tune of 75,000 it's all seven okay discussion I mean I think my only hesitation is not hearing from the Board of Ed yet what types of programs could be potentially cut and so if you know we took a two-thirds type of of the 75 in revenue what would that 50,000 mean programming or school cider 25,000 on the town side and I think if it's possible to hear what that impact could be Oh I'm not sure if that's something that's prepared for tonight Mystikal decided to see what what the impact ago we asked for last week OPM schools I mean I'm certainly willing to table that motion and ask that Colette's term does join us if she has any new information I would like to speak on those proposed reductions before we move on the revenue in the education cut so just to recap last week we had proposed but not moved on to be noted nothing was moved on during this discussion last week additional cuts to the Board of Ed budget of two hundred thirteen thousand ninety dollars yes the Board of Ed is actually going to be meeting on Wednesday at its regular board meeting to discuss the cuts and identify areas for reduction so unfortunately I don't think I have anything more define that for you at this point that we had last time which was just areas of potential reduction in cuts that we would have I can review them again if anyone would like well anyone on the board like to hear those again I mean we're gonna it's it's all told 500,000 we're gonna find as many the efficiencies as we can go from there let's see what we can do I mean it's a lean budget to begin with we can always look at it to see what we can do there are gonna be cuts it'll be painful but we're gonna try to do what we can to find areas that would have the least impact on our students and I mean I think as a board we would ask the same of the Board of Education as we did to the First Selectman woman's budget passes managed to the best of of the board's ability of course and if and when it turns out that those needs cannot be met by the budget that was passed you know then we'll have then we'll have a discussion we always tried the best of our ability to meet your budget any other questions comments or concerns any board members would like the voice to collect okay I can I get okay so bring the motion back on the floor to add back or add to supplemental tax in 75,000 with a corresponding decrease in the current taxes of 75,000 second all those in favor indicate by saying aye aye opposed motion carries for one okay now following the discussion with this term I make a motion that the Board considers and accepts the proposed reduction to the Board of Education budget of two hundred thirteen thousand ninety dollars it's all separate discussion I don't think this is wise to put $500,000 cuts in front of the Board of Education or for the town I understand that it may be necessary but I just don't think it's wise it's all that I feel like we're taking a step backwards we've been making progress and but the town in the school site didn't ask for much beyond status quo and then especially increases and state cuts and to know that we're coming in to the budget season and asking them to take this much out of the budget just it feels like we're losing ground we were getting class sizes and where they are meant to be based on Board of Education recommendations that have been sitting there for a long time and even that the loss of programs and the things that are on the table because they're not mandated but that's going to hurt I wish we weren't at this point any further discussion hearing none we'll call the motion to a vote all those in favor indicate by saying aye aye okay motion carries five Oh okay sorry we just could we get a summary from the original referendum - now of what the cuts were on the town the capital plan and the school side just so that it's clear not choppy do you want to go to capital no no no I mean just just I think it'd just be good general for everybody to know that originally the town came in here and now we're here and this is how much has been caught and I think they need to know that you know even though yes it is still a 3.86 percent budget it's you know there is five hundred thousand of of last year's errors that we had to include and another shortfall from last year that we had to include and you know this is a this is a very lean budget and how do we not have those issues last year this would be a two percent budget currently or in the two percent range to institute a two and a half percent range at least so I Swan residents to know that if you're looking for a hard number it's not that easy there's other stuff that goes on prior that we have to make up for if you look at it this way well set the special ed costs for this year which the town funded to the the amount of 470 thousand five hundred that actual total cost to the board of ed was 1 million sixty five thousand I believe we also have the elderly tax relief for our seniors and our veterans that's four hundred and eighty five thousand and we also have a cut in the grants of about two hundred and sixty two thousand those three things alone represent 2.7 percent of the total budget of the total budget and those are things we cannot get away from they're mandated by the state they set the grants they set the requirements for special ed and we're required by law to give our veterans and our seniors that actually so if you look at it from that standpoint this increases not large alright I don't have everything you asked for a prepared no no no I don't expect like the like I'm now saying just yeah so yes I mean some of it is here and we can certainly walk through it perhaps not in the past detail that you just no no a summary I'm looking for the total high level now I would like to review the reductions in the capital improvements paid with cash or unbonded capital improvements we did propose but not officially move on one hundred two thousand one hundred thirty-seven dollars from those that's on this approved capital tab did anyone need to go through those again or we're comfortable with those okay I move that we accept the reduction of a hundred two thousand one hundred thirty-seven dollars to non-bonded capital improvements as reviewed at the last meeting second okay for the discussion hearing none all those in favor indicate by saying aye aye aye motion carries five Oh okay I think we'll get to that as part of discussion so at this point we've been through the link everything all the highlights on the mill rate tab we've gone through on the revenue we've gone through the changes that we've made okay I'm sorry for those of you that have to squint beyond recent ability that number does say 3.85 okay all right I move that the board accepts the total proposed expenditures in the amount of sixty six million six hundred seven thousand seven hundred sixty seven dollars to include the Board of Education budget of forty two million seven hundred two thousand five hundred three dollars town operating budget in the amount of eighteen million five hundred forty two thousand nine hundred sixty-seven dollars capital projects financing of 1 million two hundred forty eight thousand nine hundred forty three dollars and debt service of four million one hundred thirteen thousand three hundred fifty four dollars which represents a proposed tax increase of three point eight five percent and a change in the mill rate of one point zero five as referenced in the attached 2018-2019 town of Brookfield budget summary well second okay not kind of repeat the motion on the floor but is there any discussion there on Ricky had mentioned just before is there a summary or let's say a role to get from last referendum to this referendum yes not last original run the original yeah oh yes yes yeah yeah March 23rd the well the budget that we proposed that March 23rd for the first referendum yes yep the town including contingency has gone down a total of four hundred five thousand seven hundred seventy three dollars okay and that's not only the what the First Selectman walked us through but it's also the the contingencies that we've reduced both general and personnel contingencies the volunteer stipend and the remaining hundred nine thousand dollars that we just walked through okay there's also that hundred mm that wasn't moved on for referendum - but we did move on it in preparation for referendum three we didn't go over that but that contained various items there that 100 mm the Board of Education from referendum to where it was cut or in anticipation the referendum - of one hundred seven and a half thousand and now the two hundred thirteen thousand in preparation for referendum three that's 320,000 648 that cut from the Board of Education so from first referendum to this point where we are now that's a reduction of eight hundred twenty eight and a half thousand dollars expenses yes that we've cut out and expenses so the first the first cut was about 400 three-and-a-half thousand the second cut is around in 425 thousand achieved through those three and then that doesn't include the seventy-five thousand of fat new revenue no it does not no it does not what that wasn't really not include the two hundred thousand extra in grants this was expenditure it says this is a chassis insurance allergist these are services that were cut from the town and so if we factor in the changes in revenue since then as well literally it's not a million bucks yeah we're up to really 1 million one of total tax decrease quest essentially yeah ok just one time to be out there [Music] so it was requested of both the First Selectman and the chair of the Board of Education to please manage to these cuts as we hope that they are passed in this budget we need to move our town forward we need to do so as a town not only from the education side which services our children into young adulthood but also our residents from infancy to the latter part of our lives and I think that's that's big and I think that as a Board of Finance we really did try and none of us are experts we're all volunteers here we really did try to make sure that everyone was served still in some capacity while attempting to present something to the voters that's perhaps more reasonable from the first cut I think now if it's the town's will the town needs to come together and support this budget after we vote momentarily that's where it is it's in the hands of the town I really hope to not be doing this again and you know the next eight or ten days is there anything else yeah I'd like to say it's not up to the town to decide right I mean we've made the cuts this is six of us can make oh then we feel we can make the pain I'll admit that as well but it's now up to the town to come out and guide us where they need to stick up if this is acceptable we pass it and we move forward to the cuts so if not there's going to be a facelift of some sort if it goes deeper and obviously it's just a six of us and if the town decides it becomes facelift now I bet this next stage and that's a towns right yes or no to vote that way but we're at a point now where the six of us have done that we can do from this point of view Steve I just would like to point out if you go back to your milray page the actual increase in expenditures right is two point eight two percent come behind town and schools now the mill rate does change it and machine your elderly does raise it a little bit but it's two point eight two percent given we had two hundred and sixty two thousand dollars in cuts and just state grants alone you look at these things and you say I think that's a pretty reasonable number given all the things that we're facing right now this is a really difficult year and that 2.82 includes a million dollars of specialized cost yeah includes a million dollars special ed because really earning yes good point I just want to make sure everyone has a fair chance okay and I will close discussion so we can vote the motion on the floor does anyone need a repeat okay all those in favor of the motion on the floor indicate by saying aye aye aye motion carries fives are up okay that was all the business that we had for tonight no it's attached it will be attached to them and today so we have public comment it will allow three minutes per speaker if you've got a chance to sign up great if not please slowly state your name and address for the record is there more than is there more than one person that would like to speak to I just want to say that it's been a difficult year for native address oh come on now so channel says big buckle in Brookfield Connecticut for sex 804 fits and I'll give you two turns okay okay I just want to say it's been a difficult year for the resolutions as well as the town and I hope you consider that when you look at it this budget is in my opinion still too high it's the highest in the area somebody asked a series of questions we hired a purchasing agent two years ago I couldn't find any evidence of any savings in purchases of supplies in this budget it was over $200,000 in spending reductions realized by the school in 2017 18 to compensate for a high spec special ed expenses they will put back into this budget we should we must eliminate it from this budget why is the school recommending positions increase when a woman has they posted it is declining I think we have to look at this we spend a lot of money over the past two years and technology and system improvements we are the efficiency gains in this budget how many active employees do we have now and what's the amount included in the budget that always used to be a way to hide expenses at least in a company I worked for you got to eliminate the contingencies in here I have no contingency my contingency just went after my lumberjack for cutting down trees if I don't have it the town shouldn't have it why is there still a ten percent increase in salaries and the selectmen Sophos I find this personally distasteful especially in the way this budget is growing the increases that we've had and we need to get this operating budget as well as possible because the residents are facing additional expenses and the town is facing significant increases in capital costs for our school over the next few years I don't know what the estimate for the school is but I bet you it's way over 30 million dollars and I like someone to comment on it as to what the new estimate is and this is going to increase our fixed cost of the future interest expense as well as debt payment the 2015-2016 actual expenses were about a million dollars below the budget where's this money and why can't we use it now thank you [Music] a rich Saluda 32 great crater in lane I'd first like to commend the chief for the delineation of the cuts in the public safety budget I wish other departments had been as diligent as that in cutting their pacheco budgets as well I agree with the previous speaker that this budget is again way too high I would like to just ask for some clarification you indicated that there's eight hundred thousand dollars in cuts but my understanding is the first four hundred and three thousand dollars which included a hundred and seven thousand from the Board of Ed in 296 from the town at 296 from the town was my understanding that 200 of that was the extra grant coming in and fifty thousand of that was the extra money and the veteran the EMT fired line and that left a $50,000 cut approximately in the town budget so if you could just clarify that because I believe that that's what was promulgated resign thanks so 200,000 came down what I mentioned before and then Ricky added on to it with the what the revenue part was just on expenditures right so if you if you take a look at the role of that 296 yes it was it was the 200,000 that we removed from contingency right and you saw that come out of on the mill rate tab right up here okay so that was initially 250 250 when we had it in for the first referendum we took out the toilet two hundred thousand and then we took away from this personnel contingency 34 five okay it's two hundred thirty four thousand five hundred so what's left in total contingencies on both fifty five thousand fifty five thousand yep five hundred so that's total contingencies general and personnel and then yes we did take out the forty nine five or the fifty thousand as you referenced it okay and then addition we also all the way up here the yep Park and Rec that twelve thousand okay so the total of those does roll to your 296,000 was there anyone else that would like to give comment today okay as I said now you get to two turns of the sand status quo in any channel cannot be cannot be done we are facing a lot of expenses and I would like an answer as to how much the school in place a capital budget are going to cost because I think the expenses with that the future expenses the interest and the repayment people should know this is where this operating budget has to be as low as possible I also think that the original cuts that you made like courage and insight you know finding 250,000 and cutting there were 200,000 from the budget we some could have done that when you guys are looking at the finances the financial integrity of the tale you know energy a financial flexibility going forward but we really have to attack this budget to get at at the basis of what's driving up cost if you look at this budget and if the increases over the past two years to the town's budget it's the highest in the area it's up over 10% even if there's an increase what's happened to the expending where were the way would be controllers in place where are the games from the purchasing agent and for the technology improvement I haven't seen that in any budget and I haven't seen anyone talk about it you know we'll need to understand what's going on to get at the root class of where we are expenses are increasing much quicker than others and as for education you can throw money at education but that doesn't mean it's going to increase the quality of education we have a really good education system here one of the lowest per pupil spending and just the true dat hat it doesn't mean it's going to increase anything his special rate is going up personally I'd like to know why rather than just say it's going up and there's nothing we could do about it where's it coming from was it soaked in a prior that they'll really recognize where is it going I think that's an important feature where is it going if it's increasing so much last year this year God where's it going these are things that has to be considered when you're doing a budget or I could say this I'll probably see you guys in two weeks and I know that sort of cuts are going to happen and in between Navin then what you're really going to do to tackle the issues that you should have tackled a few weeks ago the count has spoken twice there are time at the Apple I'm sure the town will speak again have you gotten any updates on how much in school it's going to cost it and the place we have not been presented by either Commission committee or board and we're still 30 million by our estimates there is no actual estimate from either one of those commissions right now into the Board of Finance Thursday night there's a town meeting with Thursday night at 7 o'clock and the auditorium is a town meeting on the street consultants for the school will be presenting some of the proposals it's on the town website it's on the Brookfield matters it's on the school website yes okay well I'll be there but reservations not there that is the presentation of yeah so there is a presentation that has been done by the firm that has been given to the Facilities Committee director the strategic committee that is going to be reviewed officially this week oh I can already say it's up over 30 million dollars if you're not telling us what the what the exact cost is like the moon the new estimate is that's a discussion for Thursday night I think it's important what do you guys know it because I think it's important that you consider it when can I look at this budget we're done for now okay thank you we've been done a walk I thank you thanks all right would anyone else like to give public comment before we wrap up name and address Sir Harry shaker I eighty-seven long medical bro if he gets a hat I'd like to thank all of the board's all the different departments again I've been in your shoes 14 times so I know how difficult it is people are comparing this budget to other towns budgets and I know that there are situations especially with Bethel that there were circumstances wide their budget is that low and also with new Millford I believe that there are things that they had that helped them I think that's important for people to understand also karma imparted the problem with that problem what part of the cost of the special education increase is an increase in the number of students that have been identified as having to be outsourced and that is I believe was about the tune of 12 860 thousand dollars this year that that's one of the reasons why there's such a high spike in the special education I'm not here to advocate a no vote I'm not here to advocate a yes vote but the biggest number the most important number is what the bottom line number is if the last referendum whether it's the third the fourth or the fifth I've been at four and it's not pretty so get out and vote whether it's yes or no but understand that that is the number that counts is whatever that bottom line is on that last referendum and it could go through you could go for it but just just this is serious stuff and I don't want anyone to think that anyone is taking it lightly whether it's support Finance Board of Education or selectmen or any of the people involved but you know three-point-nine is a number that has not been a popular number we're not there though no never whatever it is 3.8 3.8 or whatever and again I'm just saying you have to understand what that bottom line number is and get out and vote and let the people that these poor guys and gals know what what you want them to do but I do appreciate everybody's thank you all right that's cool once twice three times okay I move to adjourn those in favor aye vote thank you [Music]
⚗ AI-reconstructed · cite from original above
what you're going to be seeing tonight and if it is voted upon by the Board of Education which goes to the selectmen which goes to the Board of Finance which they decide whether or not to send it to forum that's when you will be asked as taxpayers to vote so anything that we're presenting tonight is just our findings and please go out and vote on Tuesday it's very important without further ado I'd like to welcome first selectmen Steve ton Board of Finance chairman Shaun Hathorne chairman of the board of education Colette's term co-chairman Bob Beldon our favorite state Rep Steve Harding then committee members sue Slater I can't see joy goldstein Kristina Zimmerman Eileen cook Paul Loftus and superintendent barillaz hiding from us he's hiding from us don't listen to him okay following the presentation there will be time for a question and answers and as in the last meeting we will also be having a survey for those who wish to answer to give your opinion and to send us on our next direction thank you very much for coming [Music] good evening my name is Jeff was in ski I'm principal at Tecton architects were the architectural firm working on the facilities master plan for the town as even mentioned I have a brief agenda here to to go over you've already went over the introductions I'll hit are members of the team on the next slide but I wanted to recap and outline the goals of the project just to recollect our main mission talked about the work completed so far the basis of the proposed options so how we set up the options that we're presenting this evening then of course we'll go through those options and discuss scope cost timeframe pros and cons of each and then talk about the next steps and questions and answers so tech town architects have mentioned Stephen Mellon bonuses here from Tecton architects as well we have representation from Derrick bride from CES mechanical electrical plumbing engineer and then Maloney McBroom Ranchi Milewski landscape architects so our full team is here this evening just a few slides relative to the communication that has occurred since the last public forum which was the existing conditions where we reviewed the existing conditions back in March late March and the 27th we've had multiple community outreach meetings several different formats focus groups at the high school and meetings with all the PTO folks from all the schools in addition to that we've met with all a lot of the faculty staff administrators principals to talk about the programmatic needs as well Eve mentioned the community survey from our initial presentation I'd like to just go over quickly some of the results of that because those some of those results informed kind of where we were we proceeded in some of the planning options the check the website for upcoming committee meeting dates they're public they're open to the public typically they're once a month sometimes twice ma depending on what's on the agenda and then of course there's a Facebook page after the public forum basically the the next day we created a brochure that we use for these community outreach meetings that was really just a flyer that that spoke to the facts of the case you know the goals of the project scope of work gave a overall project timetable and then some questions and answers that are typically asked when we tried to head those off and then where you could find things as we progress through through this master plan so some of the initial survey results I'll go over statistics I have a slow a few slides on that but there is also a portion of the survey that that offered an opportunity to to answer some of your own comments and and some of these are identified here as far as huckleberry and Center need to be addressed as a whole or some of the comments safety modernization came out of a lot of the survey results and I pulled I think there was a total of about 15 questions I pulled about five of them and relative to to what we're discussing this evening and the first one was how satisfied are you with the physical condition of the schools overall and overwhelmingly or the majority said not satisfied overall and then one of the the related questions the next one in fact was do you feel there's a need to address the physical conditions and and I think what's interesting is there was an immediate concern a large majority said immediate concern but 42% said their concern but want a comprehensive approach and and that's the goal of this project of this master plan is a comprehensive approach looking at all four schools plan it out so that over the decade even into the future past that you have a game plan for your for your schools some other questions what schools may need the most work overwhelmingly so the first choice with center and Huckleberry's so we we took that to heart and some of our planning options where you know as far as grade structure we looked at a whole host of options up to ten that I'm not really going to go over all of them I'm gonna go over four but we're grade five should be so some of the options we looked at were great related the great configuration as well and I'm sorry overwhelmingly the answer was that it belonged in the elementary school level back and not in the middle school and lastly what improvements would you'd like to see and and I think there was really a combination of answers but the large majority I think it was interesting and telling is similar to the first few questions were it doesn't really matter as long as it's a comprehensive approach so they weren't concerned if it was additions renovations new construction they just want to have a comprehensive approach so that really set up our next phase of planning and as you had mentioned this is right there in the bottom is the the website for this evenings survey so please you I think it'll be live right after this immediately after this and then we'll have hard copies available as well the results from the first surveys over 600 plus really helped us informed us in that in the next planning step so we want to hear the feedback I mentioned the goal as a as a plan for the next ten years this is just recapping we did the existing conditions we're still kind of putting all that into a booklet and prioritizing it we're trying to engage the community along the way to understand where their needs are overall as I mentioned it's a sustainable approach and it's a combination of potentially large capital improvement projects and then yearly projects that like windows and roofs so tie it all together so you're not you don't have to undo things you know your after you completed them okay so we're completed so far we're wrapping up the existing conditions I told you about the numerous stakeholder input meetings in addition to these public forums we've reviewed and updated the demographics that the update to the demographics and I know this is sort of a hot topic in this community and the surrounding community is real relative to the amount of development central development you see the updates that we received are related to the population that you see today in the schools so it's based on the cords viable method and it's not necessarily taking all of that into place but I'll get into what we did to kind of counteract that or to accommodate that in our and our planning options we developed a series of options scope cost reimbursement pros and cons in timeframe and we we narrowed the ten down to four and we we started with numerical and then for this evening we went a through D just to keep it clean so even mentioned the purpose of tonight is to inform the public and to ask questions to listen to your questions and understand where we're headed with this so what's important is there is no preferred option at this point it hasn't been identified there's four options on the table we want to hear the feedback tonight on those four options both positive and negative of course it would be creative most if it was positive but that's okay are there other options to consider did we miss something is there is there a modification to an option that you see that you'd like us to explore we need we can look certainly entertain that and then what are your primary concerns out of the presentation this evening so the basis for the options how we set up each option and it's it's basically set up in a in a very strict method and it starts with the enrollment projections so there's a state checklist there's twelve items on a state checklist they have to fill out in order to say okay here state this is our project we want to we want your reimbursement so part of that checklist includes enrollment projections and what you do is you take typically you take the the highest enrollment over eight year period so and in that eight year period is when you submit the application and the updates that we received you'll see over basically the 2018 all the way up to 2028 period for the schools overall they've remained relatively now you take those projections you buy each grade and depending on your school configuration for example if you have a kata - with 300 students you take you take the 300 here and you take oops 124 square foot per pupil so what that is so you take the number of students in the school times the square footage and that gives you the maximum building that the state will allow you to build that they'll reimburse you can go you can build twice as much but you're paying out of your pocket for that that second half okay so that's kind of how we started developing the program and then for each existing school we put all the statistics into the spreadsheet because they are they're going to inform the options so we did we developed the total site area both in square foot and acreage the gross square foot and the middle there is the gross square foot per building and that's directly related to the amount of students in in the building so you're gonna again you'll take the number of students times the maximum allowable and that's what it's gonna yield and I'll show you example in a moment and then the grade level configurations as they exist today so pre-k through 1/4 Center now on the the current enrollment is here and for purposes of our planning options we increased all of the grade levels by a 5% margin in order to accommodate even though the projections that were submitted from melona mcbroom our consultant projected out a level enrollment we increased in 5% well and - to accommodate some of the growth that that we think may occur then we took each site and placed it on a diagram the well actually is the both Elementary's in the middle school high school was treated a little bit differently so the yellow outline is the property line you could see the outline of the building and the white and then there's these numbers there that indicate the level of topography above basically sea level so 485 on the right side 485 to 440 there's a basically in that span there there's a 45 foot drop from the building to about I'd say about maybe a hundred feet down so the reason why we we identified those those key kind of elevations is because it that to us indicates that it's really not a place that you can build same thing on the left side of the site it's relatively flat but then as soon as immediately thereafter the property line it drops so you'll see that diagrammed consistently through the three of the schools huckleberries set up the same way so huckleberry the total gross square footage is sixty seven thousand and currently you have two three and four so you have about five hundred and thirty students in in the building if you take those same grade levels and you project out with a five percent increase you have about five hundred and fifty five and then here's the site for Huckleberry the front part of the site is I would say relatively flat across the span of across Candlewood Lake Road between three ninety five on the bottom to the top of the corner there's four fifteen so it's it's relatively fly I know there's a long hill that comes down but and then you see the obviously the school parking and then there's this this piece that kind of it's this blue shade that kind of cuts through through the site that's the 500-year floodplain and that's important because that's where Ryan tells me that we can't put buildings we can't go in there to put buildings a week we can go in there for parking with some some approvals we'll have to get a lot of different approvals through their various different ways to mitigate but that's an important piece to know about this site where that's a 500-year floodplain and some of it's been channelized actually under one of the existing fields the middle-school larger site largest probably with exception of the high school 20 acres gross square-foot 125,000 grades five through eight so it's 884 students projected to be 928 there's the site similar to Parker topographies for our challenges related we're there towards the edges of the site it drops off quite a bit but there is because of the fields that you've leveled them out and a decent area so that may come into play in the future should you want to consider either additions and renovations or new on this site so the high school we summarized in the square footages and one of the challenges with the high school is that it went underwent a renovation in 2006 and the state doesn't really want you to go back into school that they they provide a reimbursement for for at least 20 25 years so if there's areas in the building that you didn't touch you can go back in with isolated alterations or renovations but it becomes a little bit more complicated and that's why we chose to to list out capital capital improvements specific improvements like locker rooms for example for improvements so some of the clarifications and assumptions these are all the the fine print but the important ones are item 3 which is all the numbers that you see tonight or not for today they're for 2021 so the idea is that you project and escalate as best you can your total project costs to the midpoint potential midpoint of construction ok so that so even though the dollars even though we're showing the dollars today it's really more or less three years from now okay the reimbursement rates that were showing which is your thirty two point five and twenty two point five are the current rate that the state has published as a 418 so those change based on the demographics and a variety of different elements but they will change probably not dramatically so we use those numbers and then I already spoke to the maximum allowable area and then we'll get into soft costs in a minute so the cost summary table so what's important in all the options is that we treat all the options equal as far as the costs all right and then add either premiums or deduct deduct items based upon what that option what the scope of that option includes so for site improvements you'll see I won't read all of them but elements like site improvement its by acre these are order of magnitude costs now and then as we move forward and developing you know refining design it starts getting down into square foots per each kind of building system but these are order of magnitude meaning cost per acre for development cost per parking space demolition costs per square foot new and renovation costs now these numbers are important which the 335 and 415 our construction cost kind of bit cause those are escalated to 2021 and those are we picked the mid range right of of renovations can you do it for 200 bucks a square foot sure but you're not you're gonna do far less you're you're probably not going to be able to address many or if any of the programmatic needs in a renovation so we we didn't shoot for the stars we would kind of pick the median which is important for both new and renovations soft costs are eighteen and a quarter on average part of 18% of the total construction and then you have your reimbursement rate for new here's another important piece that you need to keep in mind as we move through the options new is 10% less than renovate as new or addition and alterations or renovations okay there's some exclusions in there if you can kind of prove that the new is less than the Rhino we can get into that but for purposes of this study that's how the state sets this up and then there's a list of probably a 12-page list of in like computers that the that typically are part of soft costs are part of a project when you're when you're renovating as new that aren't reimbursed by the state so we pulled that part out and we were conservative with that number because that interpretation is written into the law but some some there's a little bit of areas for room for interpretation and and they've chose recently to include more in eligibles than the not the soft costs so if you took the building that we're sitting in turned it upside down and shook it everything that came out all the furniture all the architects and engineers all of those costs are the soft costs okay and that's what totals you're 18 and a quarter percent so it's it's all the testing before and during construction to make sure you know the steel joints are correct in the concrete's right so it's all it's all cost that you will see it's contingencies it's legal costs its technology furniture it's an important piece so the the number that you'll see the final number are kind of on the bottom that I think everybody will be focusing in on is the total project cost which is inclusive of all of that it's not just the construction okay so those are the numbers that that we're gonna go through so I already mentioned costs are based on historical averages I just want to reiterate that there will be refinements to these costs based on once preferred options are kind of narrowed down and we get a little more specific and these don't include any kind of operational cost savings or or premiums for any kind of additional site logistics or multi-phase renovations in excess of I mean obviously some of the options we already knew we had the two-phase but if there's excessive phasing like you know limited areas where we can get into a certain point then that's gonna be a premium to the project okay so part of the challenge as as you see from some of the site plans we went over is there's really no room to move on these sites I mean it's it's tight so we took the opportunity to look at this was a study I think generated four fields a list of all the town owned property looked through probably I'd say six dozen properties and you know I would say nearly all of them were found to be inadequate because of topography wetlands access with exception to ones that I thought were great until I understood that they were dedicated open space so those are sites like happy landings right it's a it's a great site but we found you know actually Ryan found the legislation that it's dedicated open space so ok that one goes out hey this Nabi Road looks you know it's relatively flat let's that's maybe I know I was excited about this when I came back and saw the sign dedicated open space and then I said alright you know we're meeting you know with the in this building I see a field out there there's a that's behind the town building there on Pocono Road there's a soccer fields are located here the new Greenway Trail is there and that's Pocono so there's this this property that white footprint is about fifty thousand square foot so could it fit there yeah but it's probably gonna be a tall building so you know we took a shot at a lot of different sites and then it's other one where this was off of a part of the Greenway that that was just completed that was a site that looked reasonable and then you go out and you look and it's just just been completed for for the walkway so we took a swing at as many sites that we knew from a town own perspective yes there are private properties that are available the challenge with that and you'll see is some of the pros and cons of the new versus renovation you know that it's gonna add some time to the project and probably cost unless there's somebody that wants to step forward and donate so I mentioned I'm not gonna go over these in detail because I want to spend most of the time on the four we looked at a whole host of options and we looked at them from scope cost grade structure the pros and cons and all the way from new site stub to existing sites maybe just renovate what you have we looked at the population you know each option and you know what that grade structure would mean with the projections like how how many students in each building you know pre-k 2 for pre-k de to pre-k to 5 so we looked at a variety of options and then we put it into this is more or less for me to simplify you know what what what's good and bad about the things on the Left cost duration disruption the students and faculty and staff quality aesthetics parent and bus drop-off you know the the some of the comments that we received the first go-round of as far as the traffic source circulation and some of these sites is a challenge safety obviously a big one now fields and site amenities and then 21st century educational space so we we kind of I mean it's I don't mean to joke about this we the committee did spend a lot of time looking at and they made their own charts to figure out you know the pros and cons of each and we had this discussion and we ultimately narrowed it down to four which I then promptly Renate relabeled a B C and D and Eve kind of touched upon the the first one and we'll get into that in a little bit more detail so there's obviously a theme going right so there's new and renovators new for some of these larger capital projects and some of the benefits to new and and some of the challenges and I'm sure there's I'm sure people in in the room tonight can think of many more on each side but the benefits of a new are it obviously provides flexibility for the layout for both the building and the site so it you could with the new building resolve all the site bus parent drop-off challenges in an ideal world and provide the flexibility in the in the building itself for the 21st century learning environments you can incorporate septet the the crime prevention through Environmental Design safety features a placement visibility of the building onto the parking control parking all the things that you would do or should do in today's new school buildings it limits it doesn't in some instances that might eliminate disruptions to the to the students faculty staff community during construction depending on obviously if it's a new site or existing site provides a little bit more opportunity or actually a lot more opportunity for efficient layout you know getting rid of the long winding corridors because you added to the buildings over time and it also with compacting the footprint and the volume of the building obviously is going to lead to an energy efficient more energy efficient building so you know part of the challenges as we reviewed on the existing conditions were that the buildings in some instances have been added to an attitude that's fine we you get all that but what the net result of that is it becomes a little bit more inefficient layout therefore meaning more dollars to heat and maintain and those kinds of things benefits a new 30 plus years obviously and then could be a shorter time frame during construction if you have land available challenges could be more costly you know you got to deal with the infrastructure if you have to buy land that could be a cost you could impact the overall timeframe if obviously if you have to buy land because then you have to go through all another referendum process it's ten percent less reimbursement as I highlighted before versus compared to renovate as new you're dealing with some unknowns obviously you would do your due diligence to to kind of mitigate those but unknown conditions like wetlands and geotechnical those kinds of things may require lengthy land approvals if on a new site you know dealing with setbacks neighbors all kinds of different things during the land use approvals and you have to meet in a new building you have to meet unless you want to pay for the square footage you have to meet the maximum allowable areas renovate is new benefits and challenges you utilizes the existing assets in place and you have to win and renovate this new extend them for at least twenty years so his new project that means that you know if your have antiquated mechanical systems all of that's gonna be replaced and a renovate is new and has to last Derek has to sign off on that for 20 plus years so new lighting new mechanical mostly new fire protection almost always all new finishes so don't let me mislead you that renovate is as new as just a few pockets it's it's basically mostly new the challenges are that you have to deal with I'll get into those in a minute but might be a shorter time frame to start the building typically it's longer during construction you get a higher reimbursement may not require additional land so that takes one complication out and you can be creative with the modifications within the building but the more you're creative with modifying the existing structure of the building the more cost you're gonna it's more costly it's gonna be so the Delta between new and renovators new it gets closer challenges as I mentioned you have to sign off on 20 additional years so you know you gonna have to do things that if even though you said ah well we can get by with this system for another 10 years you have to upgrade it for 20 that's a challenge sometimes things like so here's dealing with the existing constraints so if you have a 10 foot ceilings in the structure to structure and you want high ceilings because it becomes an engineering space yeah you can raise the roof but it's gonna cost you so yeah you get I have to deal with some constraints like ceiling heights and the mass of the building and and circulation corridors you can improve them but you can't eliminate them physical changes to adjust the programmatic needs I just mentioned are less effective challenge of the site you know the site the building is where it is so you it you can improve the traffic but you know your your hands are tied because you can't just pick up the building and move it there may be some additional costs due to sequencing and phasing the the next bullet second-to-last should probably be bolded because this is the typically the biggest discussion you have is the disruption to students faculty staff and I would even extend that to the community because and renovators knew sometimes you lose fields sometimes you lose parking sometimes you lose a community space so it's really is disruptive to everybody in the community not just the typical occupants on a daily basis and most times it's a longer time table for construction so option a and I'll let's try to speed up a little bit more here option a is all for schools as currently exists current grade construct current grade configuration but you go in and your renovate everything is new and the net result of those if you didn't do anything other than renovate is new within the building for Center it's 19 million dollars huckleberry it's 21 and Wisc inherits 45 because it's a bigger school so let me go through and detail kind of how we set it up but I gave you the basis so we've already kind of seen this but this will change on each option right projected enrollment times the allowed maximum allowable square footage gives you this this tally that's your maximum allowable and so this is interesting the maximum allowable if you were to build Center Elementary today from the state which says you can only build it at 44,000 okay you're at 60 mm so why that occurred I don't know maybe because of general change in state regulations more efficient layouts addition renovations modifications the building I don't know but the variance is 18,000 this requires what we call space waiver from the state so that would be part of the grant application process the cost summary site improvements we've isolated a portion of the site that would be renovated we talked about the current spaces The Renovators new would be the total building that gives you your construction costs the soft costs everything like again I shake everything out of the building that's the four million you got to put the students somewhere that's part of the challenge is where do you put the students in any kind of renovation project so maybe you've either leased space or these portables or you got to find something so we carried a cost for that total project cost is 26 million so that would be you know the bills going out the door so to speak the reimbursement coming back would be eight point seven and then of that somewhere around nine hundred thousand would be ineligible we'd obviously try to work that down to as little as possible so the cost to the to the town to Brookfield for just renovating Central Elementary to meet all those requirements I outline is 19 million dollars they take that you do the same thing for huckleberry I'm not gonna go over the details set up the same way whisking air is set up the same way so all three of those are set up the same way and then for the high school I've identified what's already been pretty much on on some of the planning books and then we're adding to this is those isolated projects and we'll try to put them in a matrix and prioritize them like parking replacement field improvements there's some retaining wall issues that Ryan had to identified so there's a whole host and we'll prioritize that and try to fit those into maybe they're not capital projects maybe someone can come out of operating not sure but that's how the high schools treated in all these options okay so on the right side of this summary slide is option a is gives you the scope grade structure costs for each one of the schools and then approximate schedule the benefits and challenges you know benefits of doing this option are limited site development utilizes existing maintains your existing operating structure nothing much changes as far as the grade structure we heard a lot of comments relative to not so much huckleberry but Center as far as the scale quality of the space it is charming and provides a nice environment for the for the students albeit all the other challenges that exist there with the infrastructure higher reimbursement rate is definitely a benefit on this one challenges limited flexibility to renovate the to address the program NEADS so the flexibility future flexibility of 21st whatever you want to call it future educational planning is limited because we're not going in and moving walls around to address those where we may move a few but we're not going in and completely addressing every programmatic requirement impact to the occupants and again like I said the community compared to the cost compared to the end result you know there may not you know you may drive by and say we spent what on you know it's the building is gonna be all kind of new and fresh but it there's not going to be a significant change if somebody drove by and sometimes you're judged on that so and then multiple renovation projects require are required for the elementary school so option B is taking a look at hucklebuckle Berryhill elementary and making it a pre-k to five renovate is do with a pre-k to one addition for pre-k to one and in a grade 5 addition so bring in Center up and bring in 5th from whisking er down that's a big number the 47 there is the total cost to Brookfield but what it does isn't that one swing is it addresses those those two schools it addresses the center element center school that the challenge with center school is if there's a an emotional historical attachment to it you know what do you what do you do with it you vacate it do you repurpose it do you sell it that that becomes you know a question that we need to needs to be addressed eventually whiskey near and this is where I'm talking so one wouldn't where one could add up all these and say let's go and go for all of it at once or you could take a look at it and say a 47 that that project basically gives me the two elementary schools and gives me space and whiskey near it kind of buys time and whisking air right sizes whisking air and you'll see that in the numbers okay so here's the it's set up the same way projected enrollment now with this option shows a pre-k to five at eleven hundred students and it's the same same math you're basically existing building sixty seven thousand you're basically in this option doubling the size of huckleberries so if you know what huckleberry looks like close your eyes and picture choices big that's that's what this option really is bring in pre-k to five all the costs are unit cost per unit are the same the site improvements are modified to address the each each of the square footages in the parking counts and then the soft costs again so everything's you probably don't need any kind of swing space because you could you could put the additions on and then kind of use the additions as your swing space as you as you move around and you'll see that in a minute and then total project cost state reimbursement in eligibles 47 so that's 47 million around 47 million it's the cost of it to Brookfield Wis Kinnear again could be you know the next day or it could be several years down the road you see here what's interesting I'll point out is it's 715 students now because it's six through eight with the projection the maximum allowable area and the existing building are pretty close now right around you know nine thousand and change so I call it right sizing kind of puts it back into into the right size which could just instantly without doing anything to it give you some flexibility in that school but if you were to renovate as new these are the costs high school same list will be prioritized in detail so the the conceptual plans that we're gonna show are just that they're conceptual plans they're kind of making through I call them test fits just to make sure that we can do this too so it's not necessarily saying that this is a final solution at all it just means that what would you know doubling the size of huckleberry look like work could we put this thing so the gray is the existing the yellow is the new this would be two story back here and potentially connect at points in the building where it makes some sense for those corridors and then the yellow here could be maybe modifications or additions and alterations to the administrative staff to provide another kind of layer of security safety visibility for the site you'll see that there's not much I mean we can certainly work on this and may provide parking down here too but it's the entrance exit or a little bit of a challenge you see that we we've identified a block that could be expanded parking because you're gonna need it because you're doubling school now the other piece that's important when you put this you know this size building or you may you had a place basically 130 square feet on this site is it's our strong recommendation that you have secondary means of egress or ingress to the site and that's the Nabi Nabi Road site here and so we are recommending that for anything that we do on huckleberry you see it's consistent that may or may or may not be well received but when you're putting that many students on a site Art's are very strong recommendation that you have to from traffic safety all kinds of different reasons so be benefits and challenges again similar to a limit site development utilizes your existing assets the big one the third one down consolidates the elementary schools avoids the renovation so it basically takes care of almost three schools in one swing where you can takes care of the elementary schools and frees up the middle school to kind of move around a little bit so that's big potential to design some improvements to the site and building as a outlined may you know because this is a bigger the order bigger project to order magnitude you probably are gonna you're going to be able to address many more maduk functions in that so you can start blowing out rooms because you are you are adding and renovating so you can start to address many of those needs maintains some of the fields you lost the field and then obviously it's a higher reimbursement so those are all good things challenges are you're dealing with basically where the building is so traffic safety there's obviously there's things we can do not sure it's gonna be the ideal but it'll definitely be improved substantial impact to occupants community as I mentioned there may be a premium for sequencing length of construction probably about two and a half years thirty months of construction considering all the phasing the next step is to really start diving into if this becomes a preferred option to start looking at how we break up those chunks of phasing and a logical fashion multiple points of ingress egress I mentioned and reuse or sale of center elementary option C is same grade structure but building a new school on huckleberries site and then you demolish the existing create fields and add parking and it is sixty somewhere around sixty sixty two million dollars wisk a near similar process you could renovate it's new it but it does the same thing it frees up whiskey near two four six seven and eight center obviously set could be swing space or vacated or renovate repurpose high school same philosophy same projections on the right side I didn't mention it but the projections are there as far as each the amount of students in each school and then the top is more or less the same actually everything is the same except for all the number shifts new building and then the reimbursement changes so that's why those numbers you know there's a fair amount of swing there but you need your altom utley you're gonna need to start diving into those numbers to compare renovators new and new which kinnear is the same high schools more or less the same so we went just a little bit further to validate that a new school the concern or potential concern could be 1,100 students in that grade structure we face it a lot when we communities are not a lot some communities have pre-k to 8th and the challenge with that is making sure that you know there's proper separation in the building for the little ones versus middle school or you know grade 4 or 5 so so these sheets which you probably can't read are all the various different departments it's every space in the building identified so to make sure we have the right number of classrooms right size of the administration the benefit potential benefit of this option is that obviously you're you're sharing those spaces like the cafeteria you're sharing the spaces among more students so there's there's some savings there operational savings there there's some spacial savings there and then so when you add all these up on every sheet and I won't go through them all obviously all the toilets all the custodial everything in the building and then there's a factor of 25% for like quarters and wall thicknesses you're at 138 maximum allowable is 138 you know so obviously I was working on the program and trying to make sure that we married up with the maximum buildable but this just proves the theory that it will work so which is important at this phase you need to do that and then this similar to the first conceptual plan I mentioned is a possibility it's not you know a preferred option or it's not what's going to be built it's it's what could happen if you build a new school back on the back portion of the site the benefit is you push everything back here you can kind of as far as construction you can kind of stay away from the school area you do lose the feel of the use of the fields during the construction but it has and I'll go over my benefit list some some benefits and challenges maintains the existing and location just wraps it around and this is actually when you look at the topography relatively flat in here so it's a good approach allows plenty of opportunity for eyes on approaching the site provides good separation from bus and parent drop-off so it does some of the things that you couldn't do when you're working around an existing building and obviously there's you know with the number you can see there might be a premium for that you we could build this build the parking you'll see consistent with huckleberries site that secondary ingress egress build this move the kids in tear this down and build some fields out here so you don't necessarily have to lose much of anything as far as the fields you'll lose at some point during the construction but not in the endgame and then just as I mentioned you know the separation of you know the the little ones from the fourth and fifth graders which I often have to do at home is important yeah so you'll see that we've developed these smaller pre-k K one kind of neighborhoods that are on one side of the building four and four and five could be up here three four and five could be up here so the older students are kind of separated and what's shared is kind of in the center of the building all your admins your lab spaces your maker spaces your media centers your specialty learning spaces art music those kinds of things are kind of shared so you don't have to go through somebody else's neighborhood to get there which is important so I think again this is really just a test fit to prove out that we can do it on the site and it actually you know it'll work it could work the other thing that's important which we heard is obviously these buildings are great community resources for gym you know cafeteria library you know having the ability to block off a section have parking next to it is ideal obviously should be in every every new building for that used as far as layers of security so that could be achieved as well again just just test fit to show that it could work benefits and challenges obviously enhances the ability to improve the siting of the building and increases the potential to address all the safety related issues for both building insight gives you opportunity to basically build in flexibility 21st century learning environments a clean slate this option leverages the the asset of the existing site kind of rethinks it recreates this site and utilizes it which is I think I think a good one reduces the disruption to the occupants and I wouldn't say it eliminates it but it reduces it and then it does the same thing as the first two which is consolidates it into the Elementary and frees up questionnaire and Center can be repurposed or sold could be more energy efficient and more efficient on a layout as well which would net result may be reduced operating cost in there so that will probably have to study a little bit more detail challenges may be more costly overall the site logistics during construction or something that's gonna have to be addressed obviously any site that has students on it will would be additional lengths for utilities maintaining them and putting them in unknown subsurface conditions for use in Salem entry temporary loss of fields it's not not great but livable and then the multiple points for ingress and egress and it's less less reimbursement so and then the statistics the summary is on on the right here and D is basically this similar to C but on a new site so it's a little bit less because you don't have to demo and kind of repurpose the existing site so it's you know 58 you know 59 million the the challenges as I mentioned earlier in the presentation we need a site with scanners similar I just provided an option like I'm whisking air just to contemplate down the road in the future potentially is you know there is enough room to do what I proposed on huckleberries site for whisking air should-should you want to do that like build a new building in the back and recreate the field so I just provided that as an option to consider just seed so it was on a table these sheets are more or less the same that I already mentioned the differences and then the high school that's the Nabi Road I know it's maybe off limits I don't know but we just test fit it just to prove that it could could work where you'd have you know parking and fields and you know two-story building is I I already know and I I understand I already got in trouble but we that's our job is to explore all options so we did that but at least you understand what a footprint would look like you really need a site that has about 15 to 20 acres of usable land to to put a building of around 130 140 thousand square feet so the challenges are many of the same benefits and challenges are much of the same up see all it eliminates the disruption which is I think is it is an important one on this and then the challenges are really the finding finding a spot and we're all ears on that for sure so similar to how I open the presentation we'd love to hear your initial reactions we'd love to hear questions we may not have all the answers but we'll try to answer them as best we can and if we don't have them get back to you with answers because really what it's about is to talk about these you know all right they feel good are you shocked or anything at all to hear so that we can continue to refine this process so with that I think I'm gonna leave this slide up just for discussion so thank you very much okay so now we're at the portion where we're going to take public comment and answer any of your questions to the best of our ability when you come up to ask a question if you could please state your name and the street that you live on for the record that would be helpful normally we do limit the questions to two minutes we don't have a lot of people here so I want to make sure everybody has an opportunity to make sure all of their questions are answered so if you could just you know try to focus on on your question that would be helpful now there's a microphone over on the left hand side excellent thank you sir so I'm Bob Beldon 7 red barn Lane my question is actually a process question these are there's some big variances here on the options as a committee what's the timeline that you're looking at and what it like your next steps that you would do after you get the input do surveys and like how do you narrow it down how do you know what's your process and how long does that take so next steps and time frame I'll try to address that as best I can so we're right in the kind of the middle of this this planning process and the intent of this meeting and probably subsequent other meetings is is to get the collect the feedback and then get back to the committee and narrow the options down and narrowing those options down and finalizing a master plan at least our current schedule is to to do that over basically at the summer and into the fall and then item four is to really along the way start looking at which we didn't present this evening because other folks have to be involved you know things like tax impact and and and more detailed benefits and concerns so that'll happen over the summer and into the early fall at least according to our our current schedule and then begin you know more public awareness or continue the public awareness meetings during that process and then at some point in the fall weather I'm not sure if that date is it's changed or the same somewhere in the fall put this up for referendum now long term I'm sorry look okay as far as the schedule long term to actually so you need the twelve checklist items if you if you go for referendum and let's just say it's approved you would submit for June 2019 to the state okay with all these other pieces goes to the state they look at it they come out with their priority list and December 15th they send that to this to the state for approval and then it goes basically into typically its early spring of so that would be 2020 where it would actually be funded and you'd be you your official number so you can start some of the planning process before that and typically towns do but you can't put a shovel in the ground until that date and this year was on time that year before that because of the challenges with the budget I think that pushed all the way until the following almost fall so you know I guess the long wind answer if you're asking about shovel in the ground it's it's it's a ways out there's probably a couple of years at best with the state of submission process but the immediate tasks in front of us are are those right so sorry and then carmine will probably have some other inputs I'm sure so I'd like to now give you some of my feedback on that and so it's the same name and address the bills are big right the lot bigger than we put into our planning the big big piece on whiskey near right and I think we saw that coming when we saw the the condition survey we have to think my input is we have to think long and hard about trying to swallow both the middle school and the elementary school anywhere near one another right and how long could we because we can't as a community I mean you know whether it's 40 million dollars or 60 million dollars that's a huge bill to absorb you know in our tax base and so I think having the middle school my view is that has to be put off I love the thought of getting it the right sized right that that makes a lot of sense to me I also like the options where we minimize disruption to the kids you know it's really hard when you have children who go through two or three years and there's construction around them all the time and so in my view either using the existing property but building new makes a lot of sense my problem is it costs the cost because of the reimbursement is crazy the difference there so I think it's a hard decision you'll have to face but I would urge us to minimize the disruption to the children as much as we possibly can I hadn't focused on the egress access and egress on that site that's that's sort of got to be a priority that we do that your recommendations right on so that's just a couple of inputs thank you Bob and also I do understand it's a huge sticker price and it it is a shock to many but our job as a committee was to report on all four schools not just one school or two schools so that is what we're doing here and again it's up to us and you as a community to give us your feedback whether do you want us to focus on say whiskey near school I'm just gonna pick pick one out renovate that as new first and then do huckleberry there's many different scenarios that we can take and that is why we're having the communication and I appreciate it but I wanted to let you know that again just to remind everybody the committee's objective was to report on all four schools as a master plan and not just be focused on one so you are seeing large sticker prices and that is why so thank you and also as an aside the energy cost savings we will see with a new building a fully sustainable building will be astronomical and Tecton plans to present those cost savings to us but we just wanted to narrow down the options a little further because it really involves in-depth engineering and things totally out of my realm of understanding so you do see that if you do renovate it I'm not promoting any option but when you do a new building as opposed to renovate as know the savings the cost savings long-term was substantial hi good evening come across a channel six big buckling in preparation for this meeting I tried to access the town's long term capital plan that was put together I'll say within the past 18 months to two years where it sort of detailed the spending in the cost for major town capital projects including the school police roads and the four centers the figures that that are included in this documents have been used for many presentations in the past including one that I intended where the town's financial consultant presented a forecast of spending long-term spending capital costs and interest to the town based on the figures that were included in this plan and you guys could correct me if I'm wrong but I think the cost for the school and the plant was in the mid forties with the net costs to a Brookfield in the mid thirties so my question is that you guys look at the strategic capital plan when developing the options and the cost if so why why didn't I see something up there with that if not why not when you when you looked at the potential increases in school in school alignment that 5% increases did you tie it into the plans the the town's development plans if so I think 5% may be right you may not be right I don't know how you got it why not 4 why not 8 one of my bosses told me to be wary of the term TBD is it to be deferred or to be determined in any of the case what sort of time frame are we looking at before we have an estimate whether it's the Fertile two years from now five years from now or whether it's going to be determined two years of five years from now and as a taxpayer should I be concerned about any potential cost associated with Brookfield high school or is this included from the assessment there are some options where you had a closure or alternative use of sent to school sent to school is is is an old building but in each one of your options you then have a cause for closure of that building or renewed juice I don't know if what's in it if there's any asbestos in it but I know removing that it's a very costly project and since the school was built so long ago my feeling is there could be some so when you talk about closing that and included that in is one of the options I think it's important we know what the cost is for closing it also as is as everyone knows these are some interesting cost figures that you've put out in most cases the cost of that was shown here doubles the town debt doubling the debt means increasing our interest cost which is an operating cost so this does have an impact on the annual town budgets as well as the debt repayment which does impact the town budgets so I'll ask that you consider these options as as you go forward in developing perhaps what these what these were cost as a future milray to the taxpayers so we have a full understanding of what we're getting into and can make an appropriate choice I stay in town 24 Lindenwood Drive it's obvious that you guys have done an incredible amount of work here and I appreciate it and I think the town does it's very clear this is well-thought-out I have one question you might be able to answer tonight but and then a couple comments one obviously when we move forward on any of these projects we're going to have to look at the overall net costs of the taxpayers and give them very very specific figures as to what it will cost when it will cost that amount and we will do this these are big numbers there's no doubt about it but it's clear from all the conversations that I've had with people in town that instead of mandating jury-rigging doing things looking at it as a whole as you have done is what people want even if we can't do all of this at once we have a plan it's well thought out we've done up to enrollment to future needs and I think you guys have done a really great job so we will look at it this summer as we get closer and closer we'll do the analysis with our financial advisors to advise people and keep in touch I would like to say to the public it was not the job of this committee to look at the cost in terms of mill rate and how we're going to finance it and things like that that wasn't your purview at all so I wouldn't expect you to know that and I forgot my question I hate that but if I remember it I'll come back up but I just wanted to thank you all I know this was a lot of work Thanks good evening Steven Harding 21 Brookfield meadows I just kind of wanna I just really just wanted to echo what Steve had said I understand all of all of you get paid a whopping zero dollars to volunteer and put it in the amazing amount of effort and hours and days and weeks into formulating probably what's gonna be most one of our probably the most critical resource project we have ever done in this town and I want to thank you because I don't think it's a it's a thankless position for doing a tremendous amount of work and something that's gonna be so vital to our community so thank you and I think is a round of applause in regards it this is exciting for me because I look at this and and and my son will be going to this new school and and and so that's that's the exciting aspect of this because I we are building on the future of this community in these whatever option we choose it's an we have to choose at least one of these options our infrastructure in this community particularly on our schools we have a fantastic school system but our infrastructure really is at a point of disrepair and we really have no choice but to to go into one of these endeavors I'm just gonna say just to make a comment as a state Rep whatever I can do in regards to dealing with das and state agencies as well as getting state funding which is a critical aspect to making this project go as smoothly as possible for the community just please keep me in touch and keep me in the loop and whatever I can do to help and get this project going forward I'm here okay thank you thank you mr.
⚗ AI-reconstructed · cite from original above
Dunham mr. Harding really this committee started almost two years ago I was appointed the end of last July and it's through these people that I'm sitting with here on the table at the table we have done tremendous tremendous work and each one has been of great value to the committee and I thank all of you for your hard work in in a 10 month period we took no plan we came up with a bid we put it out to bid we had nine responses from architectural firms we interviewed our top three or four and ultimately we came to the choice of our Tecton Associates who's with us tonight unfortunately this job was stalled for a few months when we went through the governor's budget crisis so it has really begun I would say the past four five months that we have been working diligently on this and the reason why we are working so hard is we did make you a promise and we promised you that we would come forward with this information and also to be transparent because that is also part of the committee so some of the things that you're seeing you're not going to like it but you know what it's it's a necessity and it's for making our schools better for our children and for our future generations and again thank you to the committee for your hard work and I'm gonna actually give the microphone over to superintend Burrell you were going to talk about the thirty million dollars no you took care of that okay all right anybody else have any questions excellent rated stuff at 11:00 old woods Road I wanted to throw out a programmatic possibility that I'm not sure was included in the plan since we're doing this anyway and we have to do it I wonder if it would be very forward-thinking by the town to create the space for a universal pre-k program in other words a pre-k program for any student that was of age and want that parents wanted to enter them into pre-k primarily because this is coming and anybody who's in education knows that there's a lot of talk about this it also would be a tremendous value and asset to this town to be one of the first towns to offer something like this you talk about people wanting to come here you put in a universal pre-k program they will want to come here and they will want to be part of our school system so there's a return on investment in a lot of ways to bring more people into this town who are interested in that kind of program so I wonder if you could consider including the space for a potential universal pre-k program and consider that as a major programmatic piece thank you carmine ostrich no.6 big buckling I'm sort of interested in in in the next steps and and what happens you've presented four options and I I've been reading and hearing that that you're going to or there's a potential for the town to vote on one of these four options in some time towards the end of this year in November that's it that's a pretty short timeframe to go through the pros and cons of these and pick out one option that you want the town residents to vote on are we going to be able to vote on all four or just one and how do you determine which one in and who picks which one is it a combination of the committee plus the selectmen and Board of Finance or you know just what's what sort of process is there to come down to one project understood where we go from tonight as a committee is we will wait until we received the results of this survey and take into account community feedback tomorrow Eric will start typing out the comments the questions and the responses and we he will give them to me to review again we wait for a few weeks for the survey to come out we give everyone an opportunity to watch this presentation on YouTube we wait for them to also fill out the survey for us to review it's about like a two to three week process then we meet together as a committee we go through the responses from the survey we talk about the presentation we talk about the strengths and the weaknesses of the presentation and at that point it is really up to the committee to decide whether or not they want to explore one option two options four options or no options at that point if we have if everyone is in agreement and we are ready we feel we're ready to go to the Board of Education we would go to the Board of Education with a presentation of the option or options that we feel would be best for the town based upon again your feedback and our opinions and of course with our architect and you know our school staff there they're a big part of this too if we do decide to go to the Board of Education we would give a presentation to them it would be up to them to come back to us with feedback comments questions they may ask us to do further work which we would go back and do if they decide to vote on it and go forward then there would be a presentation to the selectmen and then a presentation to the Board of Finance so there's many many layers to this yet though that we have we have to do yes we are planning on for now having a vote in November on this if it is our hope that we get there because we did promise that we would work diligently on it and we did promise to be transparent and I feel that the committee has already been in existence almost two years ten months of which we've been working really diligently on it so it's not like we haven't spent our time working on it and we just made this up in the past month to present it to you there's there's been months and months and months of work into this and and researched I lost my train of thought sorry so it all depends on what we find and what we think yes yes absolutely thank you so to to members of our committee art architects and they're both on the economic development committee and they have been of great asset to us it's Paul choco and Josh flowers they are just phenomenal as to what steps we need to take they give us their opinion they helped us along without them the committee has would not have gotten to where it is today so not only do we have Tecton Associates and we have each other we also have two other professionals that are guiding us on this room Howard lasts for 116 Town Road I apologize just just a ride but I have been watching you on TV and there's one issue that I think is very important that I wanted to be sure there is an answer in the public record I'm not so concerned about the cost at this point frankly I'm not really that concern about what the parents want I'm more concerned about the educational imperative and what is the best educational environment for our students in that vein in 37 years living in town I've been through this process many many times and during those iterations we've been told I believe that a school shouldn't be more than 800 to 900 students I don't know whether that was from an educational perspective or a management perspective but K through 5 configuration would be I think 1200 students potentially so I think be interesting to understand from the educational perspective how does that impact the environment and if you can't address it now I hope that the committee will take that you know under advisement and look into that aspect actually actually is an excellent question I'm going to answer the first part of the question one of the avenues that text Tecton associates had to look at an explorer was they met with our our TSL our our Board of Education members they met with school officials they talked about different grade configuration they talked about what they felt would be best for the Brookfield students so we did have that color they did have that conversation and that is taken into account into this presentation but as far as your question about the 1,200 students I'm going to actually hand the microphone over to dr.
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Burrell thanks Steve thanks Howard it's a great question we've talked about is looking at the facility whether it's the renovate is new or the site the new building and taking a look at that number of students Jeff really articulated well neighborhood in it and really dividing it up by age group appropriately but the other part is not only dividing it up by age groups so we have our kids separated as necessary the other part of it is really staffing the building appropriately and that's the thing we have to really take into consideration I think a lot of times when we talk about larger or smaller schools there is feel and that's why we need to neighborhood these schools or wing off the schools or have for our older children we talk about learning to read in the pre-k through 3 years and then reading to learn as we move out of 3 into 4 and 5 in kind of an academy model we have some different things we've been exploring internally and talking about if this was to come to fruition and how we would organize it but really staffing is the key I was involved with in Prior districts with possible to high school towns and bringing them to one high school which would be very large and there were some concerns about that and again it really came down to staffing social workers counselors administrative staff the number of teachers in terms of class size and so forth so really is being able to build those relationships as students are not falling through the cracks and they're taken care of properly so that's a big part of that the other part with new is the safety and security measures layout lines of sight and the other things we've talked about so that's that's a brief and short answer to that but it is it is something on our minds it's certainly taken into consideration and we'll talk to be tucked on great deal detail depending on what our feedback is our next meetings coming up and then as we really get into what our educational needs are which we've laid out through all of our internal work we've done and then moving forward it's the actual planning for our future space : rasa tahn oh again just two quick questions I I know you want a feedback and you'll be--you'll say you'll be making recommendations based on the feedback and the survey I've been involved in in in surveys before in one survey we got 15 responses in another survey we got 122 responses you know as I look at it over the audience tonight it's I would have expected a much larger audience tonight so I'll ask you what do you think is is reasonable to base feedback on if you only get 50 responses out of you know 18,000 people second comment is if you're asking for a referendum for the voters in November it's a very short time frame you're looking at were in June people go on vacation in July and August a lot of people still dealing with the impacts of the hurricane and in microburst I'm not quite sure that you're going to get the full attention and focus that this project deserves from the residents I'm not quite sure what process that the selectmen has to go through or the board of Finance Aston has to go through is as well but that's probably you know another month or sell so I'm I'm wondering if in fact this this short timeframe is in the best interest of Brookfield residents making a decision and what happens if in fact the referendum to make a better more informed decision gets put gets pushed back to say January or February of next year I believe I said and and I may be wrong it it is the goal of the committee to have this voted upon in November it isn't a dead stop it is a goal and it is if we work diligently in and actually the reason why we did come up with the goal was to save taxpayer dollars every time we go to a referendum it costs about ten thousand dollars to the taxpayers so when we took this over and we really started looking at the different options and we started meeting and speaking diligently with one another on the committee and really knowing full well what we had ahead of us that was something that we had all kind of agreed on we're not going to rush a process I said this last public forum it is our goal to make it in November to save the taxpayer dollars and we would like to do that being we have been working behind the scenes for months and months and months on this but it is not a hard stop concerning the people that are here tonight thank you for coming out I know from our results from our last meeting we literally had hundreds of people watching it on YouTube and on the direct link from the school and town website many times I don't go to meetings but I do watch them at home and I have a feeling a lot of people are concerning the survey and results we had over 600 responses just from our initial findings so I do believe we're going to have a bit more than 50 responses and just it's something people are interested in we're right now we're in what the different sports and it's it's a hectic time we're coming out of the macro bursts and actually it was suggested that we postpone the meeting tonight and I vehement ly protested against that and I'll tell you why our last public forum I promised you and I promised everyone in the committee that we would be meeting on June 7th with our findings I wanted to be transparent our committee had been working very hard for this and it's for you too it's just not for us it's it's for the community I made a promise we're going to stick to our promises and I did not want anyone to think that we cancelled at the last minute because we had something that we did not wish to share with you so I'm sorry a lot of people aren't here I do understand and I hope that they will watch on TV Laura or about 95 Stony Hill Road so I actually wasn't this wasn't primarily what I was going to say but I have to agree with with mr.
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Rosas channels comments I'm very concerned about the lack of attendance in this for this meeting you know the lack of participation in this process it's not a reflection on the work of this committee that there's a lot of information in this presentation I I'm gonna have to watch it again to take it all in I think the public is going to have to hear this multiple times in order to make an informed decision and I I mean I hate to bring it up because it's a sore subject for some it's it's it's a sore subject period but the library they did surveys meetings coffees I mean way more than this for a longer time and the feet and it's one building and the feet for not sorry but laughs and a lot less money than we're talking about and the feedback was they didn't ask the community people didn't get input there wasn't no but how come nobody asked me here's ten ideas of how it should have been done none of which were nearly as thorough as this so to try and get your next step slide you had during the summer like at the same time collecting feedback we're finding feedback I mean you had three steps happening all in the summer I just don't see how it's possible and it's not a reflection also on you personally keeping your word or transparency this is about what's best for the community and what's going to help parents will everybody actually who has to all the voters feel comfortable so that something passes being able to put a you know checkmark that we did this meeting on this date or whatever that's not going to help get something that meets the needs of the community and that passes a vote so I would really encourage you to think about slowing down and making sure that everyone has a chance to thoroughly understand all of this really good and useful information um the other thing is I think when people look at this and try to evaluate what makes sense a lot of people are going to do it from the standpoint of you know the the cost and we tend to do that you know 20 million 40 million wow that's a huge difference it would be helpful if it's possible to have like a calculator that says if this is the assessed value of your house and this is the project you're choosing this is what the I don't know how all of that works in a lot of detail but this is fine it you know this is the way it's going to be financed this is what you you're looking at you know what it will impact you because the dollar amount over the course of 20 years or 30 years or however long these projects are financed might not be what people think it is when they say well this one is double that one and I think people need we need to think about what it really means to us over the long term and and choose the right project thank you undertaking this project we knew that there would be not everyone would be pleased a lot of people would be pleased sometimes you're never going to be right and that's just part of being on a committee and doing something like we're doing right now we did go out into the community and meet different groups we have plans to continue to do that unfortunately two of the meetings we had to cancel because in the macro burst people didn't have electricity we couldn't even get anywhere by car so that is something that we're going to continue doing again this is a goal to get there in November if we get there great if we don't that's ok too but as a committee we cannot make people come to these forums this has been well advertised it has there's been an article in the news times there it has been mentioned in brookfield matters I have mentioned it in every single public forum that I've been in it has been on this website we have our own website it's been on the school Facebook page it we have our own Facebook page notices went out to the parents we're trying our best to get as many people as we can here like I said earlier I do understand people not coming out you come home from work you're tired you make dinner you have your children to help with homework you have different things to do so most people are watching these presentations online we are trying our best thank you hi Eric cylinder 13 Apache Drive I had a question about option D I believe I heard I just wanted to confirm that there's no town owned property that's adequate for for option to use that is that accurate and then I'll ask my second question let you guys answer the second question is if there's no town owned property has there been or will there be a part of the process where private parcels are looked at and and both budgeted for and evaluated for use for option D because I think as we learn from the library going to a vote with a with an option on a new property without identifying that property isn't a good plan I I can address the analysis that we did of the town owned property of the sites that we looked at the nearly you know six dozen we didn't feel that any of them were appropriate or had the capacity to to hold a school of of what we're talking about in any of the options so is there other town owned property that is available that wasn't on the list I don't think so but we can certainly circle back and look at that as far as private property it just becomes a cost issue so we committee some of the committee members that threw out some potential private property locations it was just the initial costs of that that became a bit of a challenge so we'll continue as I mentioned at the end during the presentation to look at options for this but the of the sites we looked at we didn't find any that were appropriate that were not dedicated to open space all right thank you and then and then just I had an observation with the options up there in the numbers when you look at the the ranges and the you know the top range of the cheapest option and the the bottom range of the most expensive option I mean they're really only probably about five million dollars apart you know and a hundred million dollar project so I really think the focus the committee should be to choose the option that's best for the learning environment for the students the safest environment for the students and also they can get done with minimum disruption and on a pretty aggressive timeline because we know for some of the schools it's pretty urgent Thank You Howard lastly and one further question dealing with the timeline to address what Laura and Carmen had to say before as I understand we've gone through this before and that there is two ways to present a project to the town one is you know you give them some estimate we get an approval for that estimate and then we go out and we do the detail drawings and get the final you know proposals and that could be within or maybe not most times it's not within the estimate and we end up either value engineering or going out and asking for more money and the other way to do this is to go and ask for some money to get the detailed drawings on a proposal and get a detailed proposal on the on the table and getting a more accurate number and then going out and asking for that so I'm wondering you know how that equates to your timeline for going to a November referendum also as my understanding is that the State Department of Education has a role to play in the review and approval of our plans so what is that process what's their timeline and how does play into your November timeline it seems to me to be very short because I dealt with the state on various projects they're not that quick to respond so it'd be interesting to understand you know the timeline of a November vote versus like I said what the real estimate an estimate versus what we can expect to really spend versus you know the timeline of the state so sure yeah that's a very good question at this phase of the project as far as timeline the approval process for review of the drawings that you mentioned the the state has what the prep meetings the DD our PCR completion all those phases all those steps are once you are have already submitted your grant application and are approved so that's that's kind of down the road now the process to submit a grant application is really I think the the primary focus and early on when we started the project we we agreed that June 30th is the deadline for grant submission applications and you can submit them and still you can submit everything on the checklist the 11 items except for the 12th which is the the referendum or the the acknowledgement that funds are in place to support the project and go like so if you submitted this June you could you could have a referendum in the fall the committee early on chose that we're gonna submit for next June which is 2019 so in an ideal world you you want all of those 12 items in hand when you submit your grant application so you wouldn't you could start doing and then to address the other question you had relative to developing detailed design drawings for you know an accurate bid so you don't have to ve I haven't seen a lot of communities do that because they typically would be at risk for that service and I'm not sure we would recommend that I mean we could certainly look at the options but we wouldn't recommend that you go at risk to design all that work and then not even have a grant application submitted so there's there's other ways other methods to help mitigate the issues that you that you raise though which certainly will be on the table as we get further along in the process so hopefully that answered your question and Jeff I just want to go one step further from Howard's question if we do work over the summer as a committee and into early fall and it becomes apparent that November or December for referendum is not realistic as is being discussed tonight could we go to referendum in spring of 2019 so maybe ten months from now eleven month from now and also meet the June deadline in 2019 you just walk us through that part of it as well sure so so the answer the short answer is yes so if you needed to push it to some other date you could push it all the way to not to June 30th but up to close to some communities do so you have if the community feels if the committee feels to that that something needs to change in the timeframe to in order to still submit your grant application for 2019 yes that referendum could move there's a lot of other logistics when you're preparing for that grant application like the Board of Ed has to vote on its specs and there's all host of items that and logistics that also have to happen for that so hopefully that answers and then one more follow up on that because a lot of people are not familiar with the process and can you talk a little bit about why the referendum in the securing financing relative to submitting to the state and how reimbursement is related to that and just the timing and that kind of a thing yes so you absolutely have to identify the referendum and have costs and have funding in place in order for them to even entertain the fact that they're gonna lock you in for put you on the priority list so that's that's a I mean I've seen a lot of different you know modifications to some of these applications but that's a must just to clarify then once we have the funding in place but we still need a state authorization to go ahead and what do you think the timeframe in that respect is before we can go out to bid at that point sure so I'll give you do you submit in June June 30th and maybe I think you said you were driving on the way here somebody you submit June 30th to the state state comes out with they'll take all the applications they'll rank them create a priority list typically December 15th they published that list so you're on either a B or C priority depending on how they view your needs compared to other communities that list then goes to a subcommittee the educational subcommittee two for approval basically in January February and then in early spring typically and when it's when everything's on track at the state though the legislation will will approve the funds for those that list once they approve those funds you get an official number grant list number that you can begin your project you can talk to the state in more detail you can schedule your prep meeting so that kind of starts the clock so just big picture you submit in June the following May or June you'll you'll actually have you know an approval in hand so yeah yeah and in some communities and I guess I would say in many communities once they know they're on the priority list then they start the pre-planning because they know it's coming it's just a matter of time and that there's advantages and disadvantages of that but and I think that's that's what Eve has been getting at this evening and the committee's been getting at is is you don't get anywhere if you don't have a target and the target was late fall of this year if that is but you how also have to be realistic if the work isn't done and isn't ready then you move that back and that's okay but if you don't act with a sense of urgency and light a fire we will talk about a building project in building objects in this community forever and so you need to move on them having said that we want to do it right and I want to emphasize that the committee wants to do this right and get all of the input it needs to receive from the community work with the community and make sure everything is communicated and transparent and available so we're still looking at two years from now to leading them from Howard's question a clarifying question we're looking at 2020 at 2020 yeah that's always one dozen 2020 he's so confused there a lot of long nights a lot of numbers but we're looking at 2020 so this process if we don't even if we move swiftly and smoothly it's still two years out we've got a long way to go so we just want to emphasize that for everybody and Jeff did talk about that at the beginning of the meeting but the Laura's comments there's a lot to digest there just in this one evening and I just want to let everybody know that electronically over the next 24 hours we'll be getting out the survey we'll be getting out the PowerPoint the video replay etc etcetera so just so you know it will all be there electronically for anybody to access good evening Dave sweet 18 Cherokee Drive Eve Jeff thank you very much for taking us through this process and applaud all the hard work just a real short comment on Eve you made a comment about getting all the feedback and looking at the four options and then deciding which one you also open the door to saying there could be no option but my my comment is that is not an option all right to do nothing is not an option we have to do something and we have to start reinvesting back in our infrastructure because my wife and I moved here 18 years ago for the schools we just want to make sure they get back so thank you and in this process nothing is open-ended so and I will never speak for my committee members so I wanted to make sure that I had all options open I went to Brookfield public school system from the time I was 5 years old and the clocks in whiskey near are the same clocks that were on the wall when I entered in my first year so personally I'm in agreement with you but I will never answer for everyone so point taken thank you name is Bryan frame from for Kendall Drive just a question from going from the ten options to the floor options I saw a lot of smiley faces on six to ten if they're going to pick them so as I see it just should get before I want to rehash all the options but essentially we have four options but essentially this is kind of two conceptual to take until conceptual is to renovate each school and the other three involve closing Center renovating risk and error and they can hug very big right so it's just something we're gonna put on loans but just you're for those other six options that you didn't pick well they know that these four will rise to the top so we don't look back on those ones or or or shouldn't be looking at those those are the six ones but I don't want a hash the details you guys look what I thank you for that so just your pending if we should just if you feel confident that judge those floor those top floor ones thank you so we we met a few weeks ago after we saw the ten options and we had each had time to process what those were and looking at the survey results looking at the overwhelming response of keeping kindergarten in the fifth grade in an elementary school level that kind of knocked out a bunch of options right there and so that was using the feedback that we got from the town we also with everybody's independent review we pretty much all picked those four as the options independently that we thought were the best fit for the for the town I think one option included building a new middle school but that doesn't quite resolve the issue of the two elementary schools that are a problem yeah some of them are very disruptive to the students and having to transfer and get everybody in buildings while we're trying to renovate another school just really kind of took those out also so I think the short answer to your question is as we reviewed all ten those four were the unanimous of the committee and so we shouldn't go back and rehash all the others primarily safety disruption and the costs I think it was mentioned earlier the costs are all about the same anyway and so we focused more on the the key elements associated with it yeah I just like to go back to a question I asked about why wasn't there any options considered that tied into the town's long-term capital plan budget for the school I think the budget there for the first spending capital spending was probably around 40 million dollars that was included in the town's long-term capital budget and plan every figure up here's at least double double that so a triple was there any option considered to tie back a plan into the into the strategic capital plan that the town develop less than two years ago the town did develop a 10 year capital plan two years ago in that capital plan we spoke to the school's the jamba real and got our best estimate as what we thought it might cost to upgrade our schools and get them to where we needed at that point in time it was 45 million dollars this organization this group this team had nothing to do with that capital plan because that wasn't their charge to look at our capital plan and try to fit their choices into our capital plan now we'll update our capital plan we do it every summer we go through it obviously we're going to add this right now we're going to take the library off because that guy voted down and we're going to move forward and everybody should remember our capital plan is a plan it's not written in stone and it adapts every year and it changes every year so this committee was not charged with trying to make this happen for forty five million dollars I don't even think they looked at that then that wasn't their charge okay thank you has everyone had an opportunity to speak that hasn't spoken because we're gonna start wrapping it up and I just want to make sure everybody has a chance mark and Jing ro Rachel a farm road um I think this is great great job getting this far along I didn't really expect it to see this detailed even even narrowing it down from ten to four this fast was great I'm just quick question from what I remember from last meeting one of the big concerns everybody talked about was the access at huckleberry hill and two out of the four options involve increasing more than doubling the students at huckleberry hill do you think we're gonna actually be able to address that with that big of a school on that site and I understand it's limited but I'm just wondering do you think you can actually address that sure I'm a landscape architect with my loan McBroom I work day in day out on several school projects that's one of my specialties and having right now the way wisk and I are set up it just has single access off of Candlewood Lake Road oh sorry yeah I'm in the same place just said the wrong huckleberry am I in the right school now okay sure so so you can see to the east at your main access off the road there is a right-of-way coming off of Nabi Road that currently exists connecting to that huckleberry site by having two accesses or axes you are able to split up bus and parent drop-off which is a huge concern and it's one of the modern-day design elements is separating those two forms of traffic the entrance Drive coming off of Nagbe would be our Nabi Road would be quite substantial it is a long drive so it could handle a lot of queuing and take the traffic off of Huckle yeah that's an ABI there Candlewood Lake Road so yes having you have plenty of room for parking it could handle the sight plenty of queuing distance off both means of egress forgive me if I didn't properly address it during the presentation but if there's a lot of things having a second there you need a secondary I call it ingress and egress so entrance and exit both Candlewood Lake and Nabi a couple different things that it does the sight lines obviously to the building so if admin is somewhere in this general location they have eyes as far as safety and security the separation whether it be parent on this side or bus you have one kind of cue here and then another cue here so it does quite a few things and the positive the the obviously the downside or concern or challenge that we have is is you know getting through there and designing it properly those kinds of things but and then the other piece with anything that you do on a huckleberry this kind of overlay blue area here is that flood plain and if you put a building on this side of the floodplain that's why the recommendation is really a strong recommendation if not a requirement to have to two points okay thank you [Music] David Lathrop interim fire marshal for the town of Brookfield I have to recommend both the committee in the architects in the group in my 40 some-odd years as a fire marshal for many municipalities I've done probably eight or nine major complexes of schools they have really stepped up to the plate and I think their designs and what they've submitted to this meeting and they should submit more to you know other people in town so they understand the concept this plan right here with this emergency or this secondary access road will alleviate a lot of problems if you come out that now beyond an Abbey Road note Road we have a traffic light that makes it much easier and safer for the buses to make either a left or right-hand turn Lysa if Arents or whatever when you're trying to get out of that huckleberry Hill School driveway right now the speed that some of the cars come down the hill is quite fast so I think they've really done a good job on this in this study so I give them kudos Debra Vogel 186 Longmeadow Hill Road the renovate as new versus a new construction The Renovators new is a 20 year like lifespan exper expectancy and new construction is how long they're supposed to be equal so the state defines renovate to new as having the life expectancy at minimum of 20 years or equal to a brand new product so the both from a MEP infrastructure standpoint should be equal because you're going to be getting a brand new product for everything that you currently have now this is to Carmen's point I I know he's concerned about the thirty five forty five million dollars that we had kind of anticipated if I could call that almost a placeholder but it was our best guesstimate and that's why we hired the architects and that's why we brought in the experts because we aren't but they were the ones who went through the buildings they went through the properties they found the things that we were surprised by some of them so that's why we're seeing the numbers that we are and that's why we're getting true numbers this time [Music] all right I'd like to thank everyone for coming out tonight please go online watch the presentation as many times as you wish please fill out the survey we as of yet we do not have a next public forum scheduled that is because the committee has not yet met once we meet once we go through the survey and the questions we will discuss when is convenient for the next public forum and we will be scheduling that and we will have it in Brookville matters it will be on both of the websites in the Facebook pages again thank you so much for coming out tonight have a great evening and I call the meeting to a close [Music]
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[Music] [Applause] good evening and welcome to the 2018 graduation commencement program for Brown County High School at this time please stand for the playing of our National Anthem [Music] [Applause] [Music] [Applause] and now will you please join me in the saying of the Pledge of Allegiance I pledge allegiance thank you and now please welcome our first speaker Jessica Taylor good evening we arrived here four short years ago and now it's already time to leave where did the time go it seems just like yesterday we were navigating the student Kern in the halls fighting with the combination our locks and of course always looking up to the upperclassmen but now we are the ones being looked up to today we sit here ready to graduate but we did not get here all by ourselves and we can't forget everything and everyone that got us here today how do we measure the time that we've sent spent here in the beginning we measure day by day as we struggled with just the challenges of being a high schooler but eventually we came to measure of more by the memories made with friends laughter in the hallways and lessons learned in the classroom high school became more about the moments we created the time that went by we went from the freaked out freshmen to the sophisticated sophomore when we thought we had it all figured out by junior year we were ready to take over a seniors and we couldn't wait to be on top but here we are in what seems like only minutes since the beginning of the year getting ready to embark on new adventures and let this year's juniors take our place we all made memories here some of which we will take with us and carry for the rest of our lives I think a memory that we all share is how we all came together for one night we all looked forward to from probably paying too much for a dress and flowers spending hours getting ready or 10 minutes for some guys taking countless pictures with your date and dancing the night away with our friends the memories we made that night are priceless no matter how bad your feet hurt at the end of the night for me my favorite memory will be for years spent on the golf team creating bonds with my teammates and expanding the program we started with four people and ended up with ten girls placing third in a conference we never would have even imagined placing in I know many of you here today see a similar memory of your own Sport Club or favorite class and while the sports and the classes here I've ended the memories from this place never well before we leave we must thank the people who got us here today to my grandparents who shared their energy well time with me supporting me in every new activity or sport I decided to try I appreciate everything you've done for me in these past 18 years I'm sure my classmates wouldn't say the same about their support systems no matter what it looks like to our teachers who's so unselfish to share their time talent and support with us we know it is your job to do it but what you did for us went beyond your call of duty not only did you take your time to go over the assignments and materials with us and in some cases more than once when we weren't paying attention but you also continuously demand excellence from us whether we wanted to give it to you or not you set the bar high and challenged us to live up to it and I hope we did to our parents family members thank you for supporting us in more ways than we can count you supported us at our sport academic or musical events your jobs to school packed our lunches and watched us make memories with the people we surrounded ourselves with you were by our sides watching us walk our first steps years ago and now you are here watching us walk the first steps of a new journey all on our own you gave us your time and energy investing in our future day-in day-out the things you have done for us are truly incredible and we are so grateful even if we don't say it enough class of 2018 we began as hi where you began high school as children but we're leaving as adults we've completed a basic education that we will use as a platform to launch us into the future where you all have different paths but no matter where we go we will all encounter success we will all face challenges my hope first is that when we meet those challenges we keep our heads high and our hearts wide open taking everything we learn inside the walls of Brown County High School and applying it in real life my hope is that you try to excel at everything that you strive for excellence and everything you do big or small try not to forget that while you may not see them every day we have many people supporting us waiting to see what we have in us in what will G congratulations to all of us for gain and accomplishing something so meaningful don't forget that memories made here don't forget that feeling you got when you were stepping on the stage of the field for the first and the last time don't forget the memories made here in the student section at games or the love and support you received from everyone around you carry it with you wherever you may go the future is truly in our hands so whatever you do wherever you go what may we always be friends when we meet again Congrats 2018 [Applause] thanks so much Jessica next is our salutatorian and my good friend Sally Garland so here we all are another year in another graduation only this time it's our turn to leave after 13 years we finally get a move on to the next step in our lives and continue the metamorphosis into independent adults after summer some will continue being students and others will go right into the workforce others still will be taking a gap year or an even different path all of us however are no longer high school students this change in our lives is coinciding with historic event after historic event unprecedented elections and new laws throughout the past year and a half have rocked the foundations of many communities and their clock backs have been equally memorable the me - and time's up movements the fight for net neutrality LGBTQ solidarity at the Olympics and the softening of relations between North and South Korea among other events are all great examples of how people have come together and taken a stand for what they believe in I'm not gonna stand here and give a long drawn-out speech about how good how great our school was you've each got your own opinions and me talking about my own will not probably change that moreover now that we're officially done with high school I think that we're all ready to take our exits as soon as possible I will however leave you with my hope that everyone continues their lives away from Brown County High School with compassion and an eye to the future at this time the BCH gchs choir will perform in my life [Music] I'll change [Music] [Applause] [Music] and now we have our last student speaker our valedictorian the incomparable a Bolivar [Applause] we hear a lot this time of year about the future and moving forward as seniors we're told almost everyday what our soon start adult lives are going to look like our relatives need no prompts to repeat the stories from their days as young adults our recently graduated friends love to foreshadow all the amazing adventures that await us beyond these halls our own imaginations invent thousands of scenarios in an attempt to prepare ourselves becoming months years and decades with all these stories predictions and suggestions floating around however it's easy to lose sight of something very important they and you don't have a clue about what's coming next that one story that your aunt told you about her first full-time job your experience might be the exact opposite the millions of complaints about dorm life that college freshman bent about you and your roommate might have the best year ever now friends and family I'm not saying we don't want to hear your stories we really do I'm simply saying that we must keep in mind not to take them as inevitable truth when we do walk out these doors today our lives are our own we will heed your anecdotes and your warnings but our paths are yet unknown Michael Dell the founder of Dell computers once said as you start this journey the first thing you should do is throw away your store-bought map and begin to draw your own having said that it is not so simple to truly forge your own path it is easy to follow in the well-marked footsteps of those who came before you it is easy to get swept up in the current and do exactly what every graduate around you is doing what is hard is taking this opportunity that is given to you and doing something great this I believe is what brown county high school and brown county's community have prepared us for be CHS students are no strangers to real-life hard work there are no outsiders to trying new things setting new trends they are no cowards to walk down difficult roads I see this back to very clearly as I look across your faces today the class of 2018 wasn't one to send the sidelines we were a force to be reckoned with many a time did I see this very group of students refused to sit idly by while policies were being created and decisions were being decided yes this often put us in hot water but in the end our class spoke up for what we believed in and what we wanted to see in our school we took every opportunity presented to us and we made our own when none were available looking back our class has always been a one of a kind group the class of 2018 sent so many students to regional state national and international competitions that it would be impossible to keep track we build clubs and organizations that from the ground up that will long outlive us after we graduate we are proud of who we are did not settle for Brown County good we embrace dr.
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hammocks new motto we are Brown County so friends take that with you remember the amazing things that we did in this building and beyond these walls do not listen to another person's stories just thinking that they are your destiny you create your own destiny just like we did here be a leader set trends make a difference it's easy to think that we have finished this race but we are far from it as Winston Churchill said now this is not the end it is not even the beginning of the end but it is perhaps the end of the beginning so go on from this beginning and make our community proud it has been an honor to know you for the past four years and I cannot wait to see what maps you draw and what trails you play jazz plays in the future thank you [Applause] nice job Abe now for the presentation of the class by our principal Shane Killinger [Applause] good evening and I would like to say what an honor it is to be part of this graduation today and I would say Abe I agree with everything you said and now I can cut my speech even shorter at this time I'd like to recognize five groups of people in one individual the first group I'd like to recognize as any veterans any current military personnel are widows of veterans that are in the audience today at this time would you please stand so we can recognize you [Applause] [Music] we have several students in our senior class entering are planning on entering into the military after high school if you are one of these will you please stand [Applause] I would also like to thank parents relatives friends educators anyone in this audience that helped make this happen today for the graduates that are on this stage we'd like to thank you at this time I would like to observe a moment of silence in remembrance of Gabby Stewart who was in this graduating class we lost Gabby two years ago and her presence is missed so if we could have a bonus silence thank you the next part of the speech is we have three new honors this year we have kumoi de Magnum kumoi de and suma kumoi de and I'm going to go over what they had to do in order to achieve this and I'll also have them stand after I read the qualifications the Coolatta is our third highest academic recognition you had to complete 47 credits of high school you had to earn a core 40 core 40 academic honors or technical honors and your GPA had to be between a 3.67 or a 3.7 for if you earned that please stand [Applause] our second award is the Magnum ku mulatto you had to complete 48 credits earn a honors diploma or a technical honors diploma and your GPA had to be a 3.75 or 3.99 if that is you please stand [Applause] the last one is our highest award it's the summa wada they had to complete 48 credits earn either in Indiana academic honors or a technical honors and their GPA had to be a 4.0 or higher please stand [Applause] the last group I want to talk about is the class of 2018 I want to say thank you for a high school career that is outstanding and filled with many accomplishments it's been an honor to be part of your journey most of us started in seventh grade six years ago in for my Nashville Bears you started in second grade together I will miss all of you next fall don't be strangers come visit and give me updates I cannot wait to see the amazing things this class does thank you it is my pleasure to present the class of 2018 to our school board trustees superintendent dr.
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Laura hammock and the Brown County community mr. Hutchins if you would please come forward and announce this class Abraham James Oliver [Applause] Soleil charisma garland Jessica rose Taylor grace and Jackson [Applause] Rachel Elizabeth Abrams Madeline Ashley Joe Allen Brandon David Bailey [Applause] bethenny Elizabeth Barn Grover Rachael Ray Basir Caleb Joseph best honest Asia ivory bethards [Applause] Aaron Morgan Billings Samuel Reid Blackledge [Applause] [Music] Jared Taylor bond Graham Evan breast er [Applause] Tyler Jacob brown autumn Anna Janine Bryant lauren marie berker Justin Matthew burns Kaitlyn Ali's butcher Evelyn Alize Butler [Music] [Applause] [Music] Jacob Allen bird Karina race taunting Kegel Landon Eliot Cambridge Alexander Michael Carney [Applause] Ronald L visit car Terry Allen car Caleb Anthony Thomas Casa de Meghan Moyer Casa de may toss it chai is it Courtney Nicole quarter [Music] [Applause] [Music] Vivian Christine Crimmins McKenzie Brooke Cumberland [Applause] [Music] Caitlyn Marie Danford Keegan Timothy Daniels Dakota Allen Dinsmore Jordan alan dolfe alyson.morgan Rose drew [Applause] Matthew Wendell Duncan [Applause] faith Alexandria EB Jaden Taylor or Koli [Applause] JC may Ferguson [Music] [Applause] logan matthew Fitz Adriana Jade Fonseca Alexander bitten Ford Jacob Patrick garden Marissa aleem Marie Gonzalez Tanner Clark gray [Music] Kyla and Halcomb Candace JoEllen Hardin Michaela Don Harden [Applause] Colton James Harper Caitlyn Renee harsh [Music] [Applause] Caleb Steven Hayes Seth Michael honey [Applause] John Curtis Higgins [Applause] brennon Alexander Hobbs [Applause] Dakota Montana Hobson Heather Elizabeth Hobson Samantha Renee Horning Emma Renee Hoskins Noah Addison Hostetler Hannah Kaylee Huber Jacob Ryan Hunter Sean David Hyatt [Music] Jazmin Alexandria inning jameelah Hashanah Joffrey Katherine Camille Johnson [Applause] Gracie Michelle Kaufmann Isaiah Adam Kefauver [Applause] Canada Lane help [Applause] Caleb Joel King Griffin Daniel Quaker medicine Paige clay V Casey Murray kleindorf her Katara Lin Krebbs [Applause] Sara Madison Kuzma Zachary Michael Kuzma [Applause] Bailey Cole the Bears Jonathan Tyler Lambert Jacob Adam Landry Jared Christopher Landry grace Nicole Lee Olivia and Lee William Walker leggins [Applause] Christopher Thomas Leslie Colton Alexander Louis Taylor Nicole Lovgren [Applause] [Music] Savannah Brooke lemons Garrett Allen Lucas [Music] [Applause] Isaiah read Luna break Bryce Andrew Malin Sierra and Nicole Mangum [Music] Avery Michael Martinez Seth Carlton Matlock [Applause] Kathleen Rose McCann Dakota Alan Meese halli Brielle Miller Logan Butler Miller [Applause] Elizabeth May more Levi's Dale Mullins [Applause] [Music] [Applause] Thomas Arthur Neil Christopher Tyree ayan Nichols [Music] Mikaela sky Osburn Caleb Michael Perry [Applause] [Music] faith Nicole Perry kara angel pain Sydney Renee pain [Music] Kaitlyn may Pearson emmalin Dale Platt samantha marie pod [Music] Emma Elaine Quackenbush [Applause] Stephanie Alexis Don Quillin Robert Jackson Reeves Lane Scott right Tristan Alan Richards [Applause] [Music] danielle nicole Rigdon Elijah avance rouse Jasmine Nicole Ruttman Wesley William Ryan [Applause] Ben Ivan Rygel Ezra James Scully Laura and shekel Zachary Todd Shepard Marissa Haley shuffle Lauren Nicole Silva Penny Lane Simmons [Music] [Applause] Ryan Russell sweets Amy Lee Ann Smith [Music] Mikaela Marie Smith Vincent Michael Smith Caitlin Michelle spires Kyle Anthony spires [Applause] Isabella Rose Stamper [Music] Sarah hope stole [Music] [Applause] [Music] Tristan Thomas Strunk [Music] grant Joseph city Devin Levi Thompson Lea marie tucker Veera Janelle Wagler Benjamin Tyler Wildmon [Applause] jaelyn Brooke will P Wyatt Steven Wyman [Applause] karissa Renee Sybil Bauer [Music] Savannah Michelle edge Shane Logan Goodwin [Music] Tayler Micaiah Jade Roberts [Applause] Jacob Tyler Johnson John cutter Clinton Callahan [Applause] [Music] [Applause] and finally before we all get out of here and throw our hats and all that please welcome our superintendent Laura hammock [Music] so class of 2018 it has been an absolute joy and honor to watch you experience the very special moments that have made up your senior year I hope that you were able to make memories that are lasting and memories for which you will eternally hold dear please know that the board and I wish each of you great success and sincere happiness in your days ahead I'd like to take a moment to thank your parents your grandparents and any other caregivers for the opportunity to allow us Brown County Schools to work with your sons and daughters over the duration of their experience in our school district seniors for many of you we've had the honor of serving you since kindergarten and that is a gift for which we eternally treasure parents you've done an extraordinary job and your students genuinely mean the world to us we have a very important person to thank before we're done this evening for many of our seniors for many of you it's been a long time since you haven't known any other principal other than mr.
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Shayne Killinger class of 2018 you are very special as your class is mr. Killinger / class serving as principal of Brown County High School thankfully mr. Killinger is not leaving Brown County Schools but we're simply transferring his talents north to spur naka Elementary School would you all please join me in thanking mr. Killinger for his incredible service to [Applause] seniors you have the benefit of living in the greatest nation in the world and we have full confidence that you will be outstanding citizens who continue to advance this great nation into the future I was genuinely touched by your senior class motto that you chose a quotation by Eleanor Roosevelt and the motto read you have to accept whatever comes and the only important thing is that you meet it with the best you have to give we have the utmost confidence that you will do just that and please don't forget that as you go up into the world and meet it with the best that you have to give that brown Connie will always be your home and we will always be here for you we are so proud of you and we hope that you will always be proud to say that you graduated from Brown County High School and with that it's time to make it official so I'd like to invite Sol a garden garland sorry sweetheart grace Jackson a valla and Jessica Taylor to the front graduates I'd asked for you to stand at this time [Music] graduates it is my honor to confer your graduation upon you at this time please turn your tassel it's time to celebrate [Applause] [Music] [Applause] [Music]
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[Music] all right welcome everyone we have a corpse so I will call this regular meeting of the Brookfield for to finance to water prevalent rise and run into the Pledge of Allegiance pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all they knew it Nicky Stadium be singing god bless america [Music] the board did receive correspondence since the last meeting mr.
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Richie look up and from his Christina's everyone was on distributed to those at this time we'll move on to the accrual of minutes previous wins [Music] I did glanced over public comment I apologize we'll move to public comment please no I I checked it off by accident I apologize a rich 32 great era today I knew you were in competition with the middle school band so I figured I'd come at least say hello but what I wanted to ask was if come the end of June sometime next month if you could put out on the website you or the Board of Selectmen or the finance department just a short statement as to where we are as a town there seems to be a lot of confusion about how much money we still have the general fund just passed a resolution the other night about last week about you know a million plus dollars taken out where we are in debt just so that going forward you know I attended the meeting Thursday night with the schools and there's a some heavy dollars they're talking about as far as renovating or creating new schools so you know I think it would be helpful for the town to have at least just a short statement again I know people can say well you can read the budget you can see what it is but if you can just kind of give us a brief outline as to where we are I think that would be helpful for people because I've talked to a number of people in town and this people have numbers all over the place you know people told me oh no we're gonna be out of debt in two years and that's why we can afford the schools and I'm trying to explain to them where do you think we're paying forty million dollars in debt or something and they're like oh no I think you have the wrong numbers so I think it would just be helpful if something's on the website and people could at least look at it and say okay you know where we are so thanks a lot we can give that a shot being that us for that as of June 30th we might run into complications because those June thirtieth numbers would still be subject to pot it unfortunately let us put our heads together and we could think of something we definitely want it dispel any rumors or bad information but anything put up would have you know the blinking caveat of numbers not final subject to audit please check back and unfortunately you know four to six to eight months right no I could appreciate that and but you know the school people were talking about trying to move to some kind of referendum possibly in November and then it was discussions about maybe in the spring so you know I think it's just helpful for people to be in at least have some knowledge of where we are so that if we're going to vote on something we kind of know okay if we vote on this we know where we're at so that's all and again my apologies I'm in the middle of another commitment so I can't stay not the middle school band but I appreciate it thanks a lot thank you sir [Music] so now we will move on to approval of the minutes so we had minutes but that was that meeting was canceled due to the storm we met on May 21st May 23rd May 30th than June 4th they're meeting minutes or the packet and they were just at this first after whatever running so anybody has a promotion and I make a motion to approve the minutes as listed in the agenda I'll second that any discussion because and we mentioned the minutes have been distributed so you would have any comments or concerns or see anything a meeting of my vision can always revise any inaccuracies if anyone found any and represent at the next meeting I wasn't here for the May 23rd meeting so I just wanted to abstain from that just because you're not in a meeting doesn't need you don't have the right to vote opposites see there's no further discussion all those in favor as approving the minutes as presented and agenda packet and that's distributed indicate by saying aye okay I'm sensible all right motion carries [ __ ] all right our dear First Selectman is not here this evening I believe he had a prior commitment that moves us on to report of the finance director [Music] main driver on the revenue is the tax collection at 93% there is an operating transfer in and I just noted that and we had discussed that on the previous evening and that was the transferring for the special education shortfall on the expense side the drivers are legal and that's over and that's at 114 the legal fees are the main driver their regional services and those are all prepaid items regional animal control probate court Candlewood Lake Authority Brookfield Veterans sweetheart seniors transportation hve Co the regional Social Services again those are prepaid items ability beyond disabilities Women's Health Center hospice and some other services and then the Oh peg which we funded at a hundred percent any question drivers - yes okay so I mean the obvious question this to me is on the revenue side ninety-three percent four million to go with a month to go in the in the year so we're actually at seventy five percent because there's a budget there's a transfer in from another fun there okay so the the variance there is about five percent that I anticipate getting in and the other 20% is the municipal revenue sharing which we are not going to get so worked but if the ends just talking about current taxes oh I'm sorry okay there you know that account has to be reconciled that you're in so I anticipate some changes there but is it just because the tax collector is the tax cultures office chasing owed taxes is that is that the issue that we just haven't received I will get those reports at the end of the month so once I get those I'll reconcile all of these accounts for your end and the adjustments will be made I don't have that yet from you know it's actually not due to another you know two weeks she'll give it to me how often do you get a report from that once a month yeah but it's still concerning we're short formally now it's nobody else concern ever brother I miss that girl I said only what we see this time of year if we were to compare this to last year's yeah well historically for if I go three years back even five we have a 99% tax collection rate so by this point budget by the end of the year but not at this point um I don't know off the top of my head at me but I still assume that we're gonna live target at about 99 but again I the reconciliation has to be done that doesn't take into account any year-end adjustments right so there's there's two things that need to happen the account needs to be reconciled the cash account and the year-end adjustments have to be reconciled so I will do the year-end adjustments and the Senior Accountant will do the cash reconciliations so a week but I mean do you have a few are those reconciliations generally on the order of six percent and four million dollars or those reconciliations a fraction of that and were set and you think we're still chasing a big amount of money in the next 30 days there was no indication to me from the tax collector that we were chasing a big amount of money and I believe that she would have learnt me to that I said we hope so yes she's you know pretty much on the ball yep but I'll take a look at it tomorrow just to ease everyone's mind and if there's anything that I think is a red flag I'll avert the board immediately that's the yeah that's huge if it there's gonna be a huge [ __ ] then we're gonna have to address it so I don't expect that today Facebook I mean in just looking at this and looking at the prior year taxes there may be some reclassifications that need to be done as well I had a question for the expenditures okay so the support of that expenditure is 84% know that that number needs to be reconciled the town needs to sit down with the Board of Education and reconcile those accounts so I did get a number from the board so I know there's a variance but I just didn't want to drop the number in without verifying you know accuracy between the two budgets yes and again the your senior accountants will be working there next week what would you expect to have preliminary version on trial balance let's say unreviewed Bionicle unreviewed well typically I would like four to five weeks to review the trial balance once we pose a year so and I have you know someone new starting so probably in two months a month after your yes so these obviously yes can we lock that down I'm gonna get down I feel pretty confident that we'll have a nice working trial balance by the August meeting yes I do I mean the person the person that we brought on is a governmental auditor so we should be and we've already gone through last year's trial balance tied it out Meteor everything was in working order and we've taken a look at this year so I think besides again the cash accounts I think were we're okay um anything for grant status update no I don't have any any additional information everything seems to be consistent and just waiting for that additional money to come in I think there were a few small grants that we were anticipating when you mentioned that you senior accountants started right able to give us any more background I was to a personnel file for any more background on their timing their responsibilities of the folks that have just joined us yes so in review of the recent reconciliations it was noted that some additional work would need to be done for the 1718 recs and so that would include the general fund the capital funds nontox revenue and tax revenue and the Board of Education accounts the ledgers so that process has already been started and when the person comes in next week they will pick those up and tie them all out and so you know we're a little bit behind in that in the cash reconciliation so other than that the ledger is you know okay you mentioned wanted to only the new hires as a strong governmental background yes that's correct so he main focuses on governmental accounting and auditing so that's our new senior account that's our new senior accountant yes and he's already had an opportunity to look at the reconciliations and indicated to me that you know the general funding needs to be done for ten months and the Board of Ed accounts are three months behind so he'll be looking at those okay and will he be interfacing with the auditors as well as yourself for a little bit he will be yes he'll be interfacing with the auditors and myself okay yes he's familiar with our order to see if that would be a valuable tool and a valuable asset yes leverage him in the process definitely a benefit for the town so he'll be concentrating on the the cash accounts yes it's very very positive news and we have a new AP person that started and things are going well great feel good about the numbers and the expenditures so when did that first sister this week I would ask that in the you know probably next 30 to 45 days but it does set up sometimes yes you know 3 review timelines and what the SEM is at least with Kimberly and Steve and their expectations that is my plan I'm gonna give them a chance to start closing and then do exactly that in July would be right my thought yep perfect okay I'd like to meet the new staff as well did did you go did you want me to speak on the health insurance oh okay so I took the health insurance off as a driver and the reason being I went back and looked at the account historically and brought down the trial balance and in reviewing it you know there's a lot of things that go in and out of there the Cobra payments and so forth and so I noticed that we had already had 12 payments in there so it looked like historically what we were doing is it's a pre Pingdom and so we're on a budgetary basis and when we book that we book the current bill but it's really for the following month so what we want to do then at year-end is we don't want to count for thirteen payments in our ledger because then that pushes us over budget but we've only really budgeted for twelve and it makes the appearance that we've blown that budget line when in reality as we did it and so if you refer to your catheter what happens is those monies get moved into the balance sheet as a prepaid and then get brought down in the following month in the new fiscal year so what I'll do now is I'll push that up into the balance sheet as a prepaid item which is the thirteenth payment which is actually July booked in June and so we have a true picture on a budgetary basis of what that health insurance line looks like any questions couldn't we just book it at a lag here would you like couldn't we just booked the 12 payments done during the deer like the cheating payment booking in June I think I don't understand how it's okay and then you're not going to do 13 next year we're good but then I would have to explain the accounting it's done outside the finance department and I would have to sit down with a someone in another department that probably doesn't have a finance background but is it gonna be 13 payments or appear to be 13 payments because there's a correction issue and then next year it will revert back to no we have to consistently do this now we have to recognize our prepaids and amortize them down the town is not doing that if you look back historically going back for a decade there is no amortization schedules I mean if you just turn to the variances here and look at regional services and social services if you know in the beginning of their year when I start reporting on these we're always at ninety seven hundred percent and these are prepaid items so there are a smaller volume but now when we get to something that's like the health insurance which has a significant impact on a budget arabes is on a line item on our bottom line we don't want to we don't want to include something that material because then you have a false presentation of what your financial picture looks like you know so we want a more mirror what our khafre's looks like so we present three different types of financials in there and so we would want to put that up into our balance sheet because right here we're just looking at our piano so these regional services at 97% and regional Social Services that's not material but I've been reporting that now like that for 11 or ten months so it's do I need to amortize that down probably nice just so it's not significant but with the health insurance we would want to do something so and also with our liability insurance if we do that we want it and I've been doing that manually but that's also a prepaid item but we want to maintain that in our balance okay anywhere else you need to explore thirteen payments in there well the insurance the liability insurance we pay that and like I said manually I've been advertising it but you know it's a good idea to pay more attention to our balance sheet recommendation that's where your cash is your liabilities that's where you'll see these prepaid items should you present next moments meeting the balance sheet picture because right now historically we only get the really getting outside of things are you prepared every month to do it sire if I believe once the new Senior Accountant starts and we have our cash accounts under control that every month we can present a value I don't see why we can't our system is equipped to run a balance sheet I mean I run the balance sheet I look at it every fund has a balance sheet every fund as a piano so there's no reason why we couldn't as long as those journal entries are going in the payroll entries the liability counts are maintained the bonding the debt service is maintained you're only really getting a half a picture here of a financial picture of your town a full financial picture would be looking at your balance sheet as well and then that will flow into this certainly make it happen we're gonna make it happen oh look at it I would love to do that okay please do what is the progress as ever since talking a lot of pressure on you by July yes she said July did I say come on um yes August was super August with a balance sheet okay yeah all right anything else for a time control next then we'll do cash flow and statement in that position oh boy it can happen right do you have a cash flow report I do prepare a statement in that position in cash flow as parts of the kafir' - you know the auditors to the final but I do some preliminary work and I actually do that on the pension as well I do all the reporting for the kafir' on that so all good things to look at I mean those are tied in to other funds but I look at those to look at the leverage of the town and to manage the other intergovernmental funds that we have because you are looking at one fund under budgetary control but I'm managing 40 funds that are outside of that I mean the board does touch upon the capital and the bonding capital on non-recurring capital but I have to tie those all out and manage them with this fund so all the good things to consider you make them happen - yeah I said is it as simple with the new software it is just running a report and it's spitting out what it needs to or is there a lot of massaging yes no so at the end of the month I run all the funds you know this is the one I present you to general fund which is on the tax basis but I run the other funds and I look at them I have to look at their fund balances make sure they're not in a deficit look at their fund balances and make sure they're not in a surplus a lot of them are restricted because some of them are driven by revenue sources grant-based and so forth and then you know we have the pension small city we have a grant fund so the police outside services those are just a couple in parks and Braddock so they ought to be managed and their balance between this general fund and due to from so the general fund pays the expenditures for a lot of those other funds and then those funds over to general fund money and then I would liquidate all those funds but they have to maintain a certain fund balance and then if there's any surplus into those funds that can be moved to the general fund the general fund also at the ready to borrow any money from those funds at up to a year so that's you know something that I do on a monthly basis is maintained and integrating all those funds so and does that answer your question no no major issues if anything comes up it's for me we had the risk management I'm trying to sell it with a thought there's a little bit of the money in and all $30,000 and so when there was one at the time to close out of how we approach to the board and asked me that money and then you know it was decided at that money when it goes to the Board of Education so anytime money and material matter has [Music] this is beneficial if they're kind of those pieces maybe we're very hung up roomie at fun one we're talking about 45 so well I mean much more high level if we're gonna battle shoot well here's some very consolidate out level and we don't need to see everything but if we can see what our position is at the town level you know if there's questions obviously stage with about why I went to the end of the year when you're reading in your management but I can see where you're absolutely right you know whatever you have so I think that once we have the appeal to see and we have the cash under control I mean I didn't America conciliations on cash so and get the preliminary numbers for the orbit and I think there's no reason why without any organization and the staff that we have now that we can't produce those what kind of statement is from close out September prepare go back forth over distribution and est October January Nikko July 3 that too yeah and also then we need to get up at the cavalry for you're gonna look at that and then look at the capital fun didn't I yeah you look at the bands and tie them and so you see your whole picture you're not just getting reported that it says this is where we are with GI pain you're getting a report where you can see where we are with the AP can you hear that - that funds and I think that'll be much more beneficial to the board to see the entire picture of the financials I agree Thanks he already had one of the movies information about a tax collector that there were a lot of accounts $60 last it house banker see that tax collector has being generally full oops setup we have before us all right and I will that Board approved the transfer of the bankruptcy estate by a tax collector to the suspense tackle tax book as uncollectible yes in any discussion 1362 dollars well anyway ever seen I didn't think you could I think officially can't but but we refer Oh for the routine clinical but money where I think this [Music] right we will now 18 but first discussed last night the first question close the school procreation and there were 1882 guess those two I read you know so the school passed without a budget passed by how's that 1956 yes votes to 1400 so both both sides II like it and there was major grassroots effort supported by notice this this was in fact a die-hard Saturn yeah - when I call you soon we shall and many calls to get voters to the polls of thank you been hearing on move along to be setting up the denominator babe that we set the guys 1919 Philip Miller ate at twenty eight point three four or an increase of one point zero five right here instead dude nice advise that I suppose you need to confirm it yeah Lola I think as as was televised it was a town meeting last week a week before last week to set the date of the town motion was not supported back creating a proposal for a catalytic they remove three lines and I can the enemy's firing up the incident command vehicles were invited by each of the fire companies became now there was a discussion between the first legend and the fire companies and at least that we can essentially give police tables a second underbite and therefore save majority so the and see missed everything was was kind of consistent we got to the this command a volcano fire this one but a slacker at 5,000 and it was another 10 here and we have the fifty-five thousand Center fires you can it was a charity to that also have those bone finest other vehicles proposed the other change was this bigger than ours I sincerely apologize for the delay this had been labeled it only led itself to confuse the way that is labeled on this spreadsheet was tacked on design contingency which would lead one to believe that there would be more design work needed and we were going to spend an additional three hundred thousand dollars on the actual design really I should have been dollars set aside for emergency capital improvements as necessary by because in our our four binders from the world that indeed cat or a lot of I understood before that to get a page on that but a topic it was still a design contingency that hey layout that is for to see that the result under study I did get confirmation from a serger or head that as a result of the study there were no emergency happen CV to get that accomplished so what a slacker did move to remove afternoon so all in eight they moved to reduce the capital improvement budget mm is there anything right so he's down to 300,000 go back to me you all guys at the meeting I spoke her own easly both I'm gonna have a knowledgeable board whatever it was so I think I came off poorly anymore with you more oily I'm sorry but okay in so the motion at the Board of Selectmen made was essentially to put forth capital projects but items two million 68,000 fifty dollars plus 85 thousand bonding fees okay first although human $153,000 little aligning to capital for items projects plus finest costs associated with heard of the cost of so at this time I will make motion that word finance does approve the recommendation of what is Latin for the 2018-2019 tab over the project you need out of two million won $3,000 for consideration at a meeting on Thursday June 21st certain very insertion each I mean your honor about it will be so that cap tini there is the motion includes those capital projects as provided by podcast the list of those included minutes and the motion does include and the bond resolution actually does include the entire list the entire list not only the values I believe these suggested just a suggestion fine eastin period um comte so so those two vehicles that have moved and if you equals MA get people might assume that that means that they're just going to be included in the next year but since they are getting vehicles simple pace it's worth noting and he says come off that you wanna be including as an extra budget its total removal so I think that's important to bring up or maybe the past year we have if it is completely unnecessary the coal removal bucket same same with a design didn't see we're not gonna add next year and we will have to add an actual I don't know it's beneficial I just thought sorry [Music] you never cost to the fired about me and maybe talk to other peoples that would get sold but is the fire to remediate her [Music] I'm just gonna give you know since the as the buyer term get it to be able for every year they have to pay tribute and I'll you see that please deserve it add one of the police isn't paying for it right so right I mean yeah yeah for the committee peoples that are going from for the police to do with the fire department there's no there's no strain source of funds between the two to say okay now we're going to take your suitors yeah it's all they're all kind of okay see the dirty this file originates all get a task to us again yeah whatever bring up made up okay yeah and see how much we have left any rows on for that were borrowed versus and cash a 50 versus it for this session you will call the motion on floor all those in favor say aye aye have any other items to come forward none and seeing this [Music]
⚗ AI-reconstructed · cite from original above
[Music] good evening today is Wednesday June 20th 2018 this is our regular meeting of the Brookfield Board of Education if we could all rise with Pledge of Allegiance pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all okay we have five members in attendance right now Debbie will be joining us late and evaced caught at work so the first thing on our agenda is a year-end report from athletic director Steve Baldwin thank you we have another fantastic year in athletics my gave you three handouts one is of the report one in a song an article about the microscope and I love program folk awards night so this year we have 567 students out of 895 playing at the athletic program that's sixty-three percent of our student body which is very very high for any high school in the city there's 29 varsity sports the CIA C offers we could be in 27 of them and as well as dance chair and Unified sports this year you're awarded with the Michael's Cup and as their class at school and I'll just read this CIA C class act initiative is designed to empower schools and particularly students to take ownership for all issues related to sportsmanship with the mathematic Department schools are getting an opportunity to opt them as a class act schooler which we did doing so includes striving to follow establish guidelines set for behaviors at sporting events in creating student-led group which we have we overall student-athlete class act team and leadership team this team has come up with rules for athletes and they helped me assess the athletic program they assess me they helped me with what we what our needs are because who better knows our needs and the kids that's what we're here for we have president is Jenna Joshi and she's listed on the CIA C say as our student leader and she does an amazing job and that's why I will one of the 14 schools in the state that received this award this year we started Unified sports at risk and error and this was actually on a voluntary basis the coach volunteered and mr.
⚗ AI-reconstructed · cite from original above