They're going to come into the building. Uh they got two weeks to kind of assess the building and see what's going on so that uh when school does get out they're prepared. Um so that's what they're going to be in the ceilings moving ceiling tiles seeing exactly where all the duck work is at um to help speed up the process uh this summer. So um that's what where we're at. We're you know excited to be able to get that project um kicked off. >> Discussion. Thank you. Uh E affidavit affidavit uh for payment. Superintendent recommends the board approve the affidavit for payment as listed on page 79. >> Motion second. >> And that's just the monthly fees that that we owe site lodging. I think there's only one bill on there. That's it. >> All in favor? >> I post. >> Yes. Donations. The superintendent recommends the board approve the following donations from Catholic Outreach and Star County Co-op.
We we probably ought to get on the same page as D. the the the email that I have said that the LSP said he would refile by March 13th, which I believe is next week. So, um that should be clarified. We won't go into the detail tonight, Chris, because it's a preliminary hearing, but um we we probably need to get that straightened away. We're going to ask for a peer review of the RAM report. So, we want to make sure that we're peerreviewing the correct RAM report. Um I would ask if this correspondence if um if you could share with us after the hearing from any correspondents from D on that so we can coordinate with the LSP. >> Yeah, certainly. >> Thank you. >> Okay. Well, we we um we need the most recent RAM report. I have all the other ones. I appreciate what you've sent to me, read them several times.
And I do understand that other departments in the town probably have some needs, maybe greater needs than in past years from the DPW with this huge storm >> that might have done damage and >> y >> stressors on their equipment. >> Yeah, snow and ice. I mean, that's in our agenda. talk. >> Snow and ice has definitely been a factor for sure and it it will be for DPW. I mean that it's >> I don't so the complexity of uh of snow and ice um they so it's not budgeted for the way everything else is um because well first of all it's so variable and um it um there's the ability for the town to um to not budget for it and still pay for the necessary costs because of the variability is um it's easier. So like they don't they don't budget for it.
>> No, I don't believe that board members are mandated reporters, but I I will double check that. Um, >> because for Ann and Mark, one thing I brought up here is like, you know, I have three kids in the school system. We're always hosting. We're always entertaining. you know, where is the line here on our kids, friends of our kids, our, you know, grandkids in the district, you know, whatever it is hearing something here where this second paragraph, like when do I have to do that and when do I not? >> I think that's entirely up to you. Uses, you know, as school employees, we're mandated you. It would be an option. They're not going to come after you if you don't because you're not trained in it. >> Yeah. Even if you are, it's often, you know, my understanding and the reason I my visceral response was no is because as is as Mark was saying, even if you had the training, whether or not you're mandated is by um profession, but I think it's in your professional capacity.
Um for me the phones kind of stay in the backpack it's kind of on the desk to the side but people like are not on it like this and if they are there's a verbal warning there's a warning from the teacher and then there's a follow through with uh whatever um consequence that they find is applicable for the situation. But the phone policy I think is working and we've talked about this before. We think it's important that students have that self-regulation and that's honestly what I'm seeing. Um same thing with scanning in. Scanning in is it's just like routine. Um and I think what's interesting to point out is we've had live security um come through the building. So if somebody forgets to scan in, security's um doing a sweep through the building and see who's not at their classes and stuff just to make sure that everyone's um being present and being engaged and fully present where their classes are.
And I think as we mentioned during the uh during the work session, it's probably because our um operating referendum is continuing to invest in existing programs that have shown um positive results for our community, for our kids, uh as opposed to a district that might be putting forward a new referendum, uh but we're thankful for that. I know you had opportunities to ask questions during the uh during the work session at 5:00, but any other comments or questions on the operating referendum survey results? I Before Before I go with that, I would I want to remind everyone that as of right now, anyway, our timeline will be we the board would have to act at the June board meeting, and I believe that's June 17th. I could be wrong. I just wrote down June, but in our June board meeting, they'll be back in this room, uh is when the last time the board would need to act to put the question on the ballot in November.
There was the mailer, there was a link given to the staff, I believe, the day after the meeting, and then there was also a link in Parent Square, if I'm aware. So can you say how many responded in each modality out of the 4,500? Um I can tell you how many responded by print versus online. And we had 1,169 respondents uh responding via paper, via mailed survey, and the rest were online. So uh about 30 3,300 between 3,300 and online, and that uh 1,169 responding via paper. For what it's worth, that's pretty typical. I would say generally, we get about between a quarter and a third of respondents responding on paper, so um that fits right into that average range. Yeah, I guess when I'm looking at it is like so right, I'm a parent. I'm also a staff member, quote unquote. Um and I'm also a taxpayer, so I actually got three.
Not quite sure what the other part of the board's going to do, but um that does apply for IPS and charter schools combined. I think it was 43,000 students in those two um parts of it. But the um that that new corporation will then be um charged with the um setting of property tax levies, issuing bonds, and entering leases. And that will not be the elected school board anymore. So again, we expect the the governor to pass that. And that will be in a place for the 29 school year. They also passed um House Bill 104 or 104 is a massive education deregulation bill. It's the second or third year that they've been doing that. It eliminates 40 provisions and changes 15 other provisions. The idea is to get rid of things that are outdated or unused or too many restrictions. Um and so some of those were great and I know that school board association was happy with a lot of those.
Uh 115 build your own robotic hand kits. Uh there's 75 reusable water bottles. Uh blue screen computer glasses and granola bars. Catholic outreach. And then $100 to the elementary science program from the Star County co-op. >> Second. >> You may find me in the classroom building a robotic hand. That sounds like a lot of fun to me. And the granola bar sounds good, too. So, uh, thank you to the Catholic outreach and also the donation for our science program. Definitely appreciate that. >> All right. All in favor? >> G. Fundraiser request. The superintendent recommends the board approve the fundraiser request listed on page 81. second. >> The National Junior Honor Society at the middle school, they got three activities. They want to do Pi Day, which is coming up. Uh they want to do a hat day and then donut sales before or after school.
Um and it will be a discussion. Uh the second point for for requests is uh a peer review for wetlands. The third is a peer review for storm water and the fourth is a peer review for the RAM report. Does the applicant agree to those? >> Uh uh this is Jeff Angler. Uh in general uh we agree to the peer review. However, per uh customary policy and practice would like to see uh the scope of services and would like to see the bids from three uh qualified respondents for each of those. I I assume there may be uh one company that may bid on all of it, but um we do we would like to see that. >> Well, we do have scope of services. We don't have it for three and that will slow down the process. But if that's what you want. >> How many do you have?
They take it from free cash essentially. Not that I mean that is still money and it's spent um and it's a lot of money. >> Pay it now or pay it next year. >> Yep. top. So 4.3 was the last one. Well, the one before that was with a different um a different scenario. Uh 3% even flat. >> Yeah, that's what I thought >> that. >> Okay. >> Yeah, >> if you remember that process. >> I sure do. How can we forget? >> Was not the best. >> Here it is. You want one more? >> That's good. >> That's fine. >> I'm good. >> Thank you, Jeff. >> Okay. You're welcome. >> And I would also say that like key budget factors of just keeping even services, things have just gone up. But then in things that we wanted to add, requests, some of those things save us money.
Um, so even if I'm at home, I don't know if that makes me a mandated reporter if my neighbor is doing something. >> Okay. And now reading this again, it's a board employee, which we are not, >> right? That's why I was saying >> I feel like I feel like Yeah, it's in the mail. Uh, I feel like this said member at one point, but um, all right. I would I withdraw my question and concern because I'm not that paragraph doesn't apply to us. Yeah. >> Yeah. So, I'm I'm I'm on board with this. This is a good change. Yeah, I'm I'm taking a quick look at uh the updated and only I only see references to and you know is is by virtue of the fact that you're an employee but Um but law certain professions and occupations that have contact with children whose primary focus is children must report suspected abuse or neglect.
So for instance, I mean I in three of my classes I think it was last week a few classes somebody forgot to get in security just double checked that they were there and that was that. Um, other than that, we're scholarship season's in full swing. College admissions, people are still people kind of got their decisions back, but the late and regular decisions are coming out. So, there's a lot of excitement about that. Um, the everyday branding and engagement um and being engaged and and fully present when you're in class has continued to um stick out. This week is spirit week. Dr. They, I don't know where your matching set is. Um, >> I don't know. >> I got a suit on. >> It's okay. It's me. Anyways, um other than that, uh working on keeping the comments clean has been a huge goal too with our student advisory board.
And our intention is to work with the board, as well as internally, to make a recommendation during our April board meeting, which will be at Columbus North, uh during that April. So, we would make a recommendation in April, um giving the board 2 months then to discuss and consider before putting the uh the question on the ballot. If there is a referendum, that would be in the November election. Correct. November 3rd would be the election date. Thank you. Uh this is a second reading on the three board policies that were recommended uh by Church, Churchill, and Antrim that we update based on either case law and or uh legislation. Those are C525 medical needs at school, D300 alcohol and controlled substance policy for those employees with CDLs and safety sensitive positions in our district, as well as purchasing procedures. All of these are clarifications and or corrections for consistency purposes.
So how does that formulate go into your weighted average when right, there's a reduced friction for those that have children and those that are staff rather than the non-staff non-resident, because the 25/75 is really, I'm assuming, more of a population distribution just based off active voters um and current parents and current um staff member counts. So like how are you weighting that into the 63.3 that some are more likely to have multiple opportunities rather than those that aren't? So that weighting of the populations here, that's what corrects for that. So even if a parent took the survey twice, um which we just the data has proved reliable with the system in the past, but even if they took it twice, because of that 0.25 weighting, uh that cancels it out because that is representative of your voting population, that 25 and 75%. So what what number are you using for our parent population?
There was one that teachers were very unhappy with which did go through which says that um in the contract I I think our the contracts voice said like 7:50 to 8 to 3:30 for example um and those are the hours of your contract and if you're working past that that is you know your problem it will take out the the hours and so uh the ISTA was very concerned about the fact that then you know there was no limit to the amount that you know teachers could be asked to work. Um but that did stay in the bill and that is that is there now. Um Senate Bill 76 is one that got a lot of um a lot of attention uh for a lot of reasons and it does require local government like school districts to cooperate with immigration enforcement. So that one um did go through and then one more is about curriculum.
And those funds are going to help support the kids closets. So, that's what they're looking at doing. Uh all in >> favor comments and questions from admins and the board. Uh, Dr. Brown, anything tonight? >> Uh, no. I'm looking forward to see how we do this to sleep with our child. >> I think all of us. All right. Thank you, Erin. >> Um, I just wanted to say the um the PTO uh I was at Pizza Hut today and saw that they're doing a um like a give back donation night um there. So, it said they're going to read right. going to have um like celebrity servers there. >> Oh, I don't know. >> Fifth night, but >> yeah, >> there'll be a few volunteers. >> Okay. >> You're not one of them? >> Yeah. >> Get enough volunteers. >> Thanks. >> Okay. Thanks, >> Autumn.
>> We we have on retainer uh uh GCG has done our storm water. They're doing currently uh 61 Waverly Street project. We don't have an estimate yet on the um um wetlands, but we we uh did have uh a peer review for 61 Waverly Street, which is the previous uh 40V project, and we were in the process of getting uh um bids for the um RAM report peerreview. >> What What What firms are you reaching out to? I think we we would uh it' be helpful if we knew where they were to ensure there's no conflicts um or other issues on the applicant's end. >> If well let's in in the in the sake of of time we can do that offline if that's okay Chris as long as we can agree to the general premise of uh peer reviews for those three topics. Is that agreeable?
>> Mhm. >> And we wouldn't even be allowed to spend money to save money like >> for the job coach in Atlas like >> Right. I mean that is >> so that just doesn't make fiscal sense if you can't >> right. >> Physician is really a must-have physician. Yeah. for us to move forward with the Atlas program and be successful. >> I won't get into it tonight, but some of these positions that you've budgeted for, >> uh, to me, it's not some of these are non-negotiable. >> Yeah. >> Mhm. >> Absolutely. >> So, yeah, >> we'll see. We'll see what the future brings. >> Yeah. 4.3. So, 4.3, 3.0, 4.3, the last three increases. All right.
Mandated reporters must make the report when in ordinary course of their employment or profession they have reasonable cause. So, I think my gut was right even, you know, double-checking it, but you know, I certainly have people I can check it with, but I think we're on the right course here. >> Okay. Yeah. I mean, because even like we have a lot of teachers in the district with kids in the district, right? So, >> Yeah. I mean, I think there's a probably a moral obligation that student or an adult um is in, you know, in need of service because they they might be a threat to themselves that we should report it. But that's that's different than being a mandated reporter. >> Okay.