Board members are allowed we're allowed to have sessions for training on particular topics with outside folks and that will be on the mechanics of a referendum, what is permitted as a question, what isn't permitted as a question to really kind of make sure that you have that baseline understanding of what you can and and can't do. And so that's on the 23rd later this month. Yeah, no, I I agree and like my the basis of this question right is this entire campaign has been focused around the idea of continuing. So, right? If we don't use the term continuing I would fundamentally disagree with the last slide that says we've got that support. I think the other call out for you Scott was on the municipality. It shows 68% within Columbus Township which by far is our largest township. However, when I just pulled the quick census data of the precincts in Columbus Township, it's only about 38%.
So you can do a project that is $10,000 up to $100,000 project and we chose to do the pool. >> You have to hit what you >> Yeah. You set your goal at 50,000 and you start your project you have to hit that 50 to get any match. Yeah. >> We're shooting for the moon. asking Dave want to share how the cap uh >> Oh yeah. So yeah, we wrapped that up um February 13th. We have well over our 3500 pounds of plastic. That'll be enough to get six picnic tables and two benches at discounted pricing. So it's been really good and it saves all that from landfill, which is nice. And the community is really just keeps bringing in cabs. We're kind of trying to say stop but it's still flowing. So it's been good. It's hard to >> feel bad. >> Our next thing right now >> trying to figure out where to store it.
>> I I don't see a problem with that. It's it's all public record. So we're we've we've provided the link and if we need to make copies and provide what's on the D website, we we can do so. But again, uh commission has access to everything related to that at this time. >> I agree, Chris. Um but we want it to be part of the record. We don't want to have to research it. That's why we want it to be part of your application and part of your record. >> Then I I would suggest if the commission's amendable, um, if you can work with your conservation staff over the week and provide a list of specific documents you want, we're happy to provide. It's a it's a pretty long list of documents. Um, so I just want to make sure we're happy to provide you whatever you want.
We had multiple storms where we were in on weekends. um you know, even some of the smaller snows that we've had where we were in on weekends. So, you know, that's a lot of overtime. So, yeah, almost $28,000 in overtime, $3,000 in salt, um $10,000 on on hiring contractors um to assist us. And we thank them because I it we had a lot of snow to move and we don't have the type of equipment that can pile up snow 15 ft high like some of the snow drifts in in our like you you've saw it probably tonight on your way in even though they've melted some because of that nice weather we had on Saturday. There's still gigantic snow drifts and we don't have that type of equipment to be able to pile that snow up and get it out of the parking lot. So, uh, about $10,000 worth of contractors and then about $10,000 between repairs, parts, fuel, um, and other things that we needed.
Any discussion? Any discussion? >> All in favor? >> I was I was just waiting. All in favor? >> Good wait time, Mark. I've had had to really tax my wait time tonight. >> And I will move that the following policies and regulations be moved to a third reading for the full board of ed 1312.4. Four, library collection de development and maintenance regulations 6161.13. Policy 1312.5 library display and program policy with regulation 6161.14. Policy 5141.5 suicide prevention and intervention bylaw 90040 board related responsibilities and bylaw 9400 monitoring products and processes. >> Second. >> Sure.
I'm presenting three wonderful grants and I'm hoping that you'll get to learn a little bit about them. I'm Julia Beckman. and I have the honor to be the president of the foundation board and Donna Dawson is with me who's our vice president who has a great job of chairing the grants committee and Martha Morillis you you know both these people Martha Marilles is also on that grants committee so they're going to tell you all about them >> all right thanks Julie okay so hi everybody I'm Donna we're going to start off with uh like Julia said we have three uh grant projects that we're going to review today we're going to start off with um with Jeff Grant and Jeff's going to talk about the rainforest. >> Grant for Grant. >> And guess what street runs into Donn North? >> Grant. Uh yes. So my kids actually were here multiple months ago um because this was somewhat of their brainchild um as part of science club is to create a rain garden.
That change makes the professional development day that had been scheduled for April 6th, a student uh learning day uh and then moves the professional development day into that May time frame after students have uh already concluded their last student day. Overwhelmingly, our staff said the the use of that April day is much more productive as it's before AP testing starts as well as other testing. So, again, the same change that was requested last year. Item 7F is the student handbook updates. There's a two-page summary that was sent to the board a week ago Friday uh for review. It is just a summary of all of the changes that will be reflected. The overwhelming majority of those changes were policy number updates based on the policies that were changed uh and updated between the last uh last year's uh handbooks and and now. Item 7G is the three board policy updates on their second reading.
So, I think that's the other call out that I would just watch is like it it's heavily indexed. I think we may may have made a mistake of just saying the city of Columbus which can capture like I live in County West but my address is Columbus. So, I think that would be the other call out just to watch out as a risk is over indexing in a certain area. More questions? All right. Dr. Phillips, we thank you and uh thank you Scott for your time this evening. We appreciate the the work. As Ms. Wheeldon said, we want you to send your send our thanks to your team. We appreciate it. Thank you so much. I will and it's been a great project to work on and if you think of questions after this, Chad and the team know where to find me too. So, don't hesitate to to have them reach out.
Finding different different garages and whatnot. But um next thing will be to get all that down to Evansville um where the recycling plants at and then get the equipment back up here. So anybody has a long trailer or semi we might need. Yeah. Yeah. Well, thank you. >> Right. 13 adjournment. Thank you. >> Second, Dr. Brown. All in favor? >> Close. All right. Thank you, everyone.
I would just suggest you provide us a specific list. >> Yeah. >> Um, you know, and we can we can provide that. >> We don't have a a list currently. We have what we need currently. That's if something comes up subsequently. >> Okay, no problem. >> Thank you. >> Okay, the last two things. Uh we we'd like to schedule a site visit and we'd like to schedule a followup uh of a date and topics for the next meeting. So, is there a time when uh you and Mr. Cusk could be available um to do a a site visit with us? Sure. What uh what's the commission's preference? Do you prefer weekends, week, end of the day? What uh what's the availability of the commission? I can't speak for John, but we're usually very flexible with sitewalks or we can be. >> We usually do Saturday morning.
So, yeah, $51,60.77 in total at this point. >> Wow. >> So, that was some really great for fortuneelling, Mr. Nunes. >> Yeah. Thank you. Thank you, madam. In in all seriousness, uh through you, Madam Chair, to Dr. Sab Magcguire and Mr. Kylie, uh we I we need to let both the finance committee and the board of selectmen know these numbers and that we're going to be looking for money to augment our budget for these amounts. um whether they give it to us in a reserve fund and I know that's going to take a beating because of you know DBW and you know the town side of of of everything or if they you know in all seriousness uh if they need to put a an article on a special out of you know out of free cash >> type of deal to uh to augment our budget and and I would assume in all serious is you know the stuff on the town tight.
>> Uh any discussion? Any further discussion? All in favor? All right. Motion to adjurnn. >> Second or first, whatever you need. Jump right to two. >> All right. All in favor? >> All right, we are journed. Thanks, guys. Thanks everybody. Have a great night. See you Wednesday.
Um so rain garden if you don't have perspective I have another next slide advances and kind of talks a little bit about I'll let you read but the gist is um because of ecological footprints that a lot of man-made structures like large high schools and sidewalks and driveways and parking lots change routing systems of water. Um it goes into sewer systems faster. It goes into lakes and rivers faster and it doesn't allow nature to clean that water before it gets back to the water table. So the kids thought this would be a fantastic thing for us to do as science club uh and try to implement. So I I kind of stood back and said I'll be the bureaucrat and write emails because I'm good at that kind of stuff. Um and I was like ah there's a there's a there's a foundation that could provide us with money that could get us the plants that we need to put into the the rain garden.
And then item 7H is uh awarding the bid for Clifty Creek roof replacement. Um And item 7I is seeking the construction construction manager as contractor for building renovations at Richards and Southside Elementary Schools. I request approval of items 7A through 7I. I need to abstain from voting on uh item C. Confirm that with Mike, so. Are there any other uh items that we'd want pulled out for a separate vote? So, I think we're looking at uh if the board is ready a motion to approve 7A, 7B, and 7D through I. Am I reading the room right? Is there such a motion? I move that we approve items 7A, B, D through I at this time. Second. Thank you, Mr. Glick. Thank you, Mr. Schulz.
Thank y'all. Thank you. Dr. Phillips, I believe that's the only business for this meeting tonight for the work session. Upcoming dates, again we do have a regular board meeting in this room at 6:30 tonight. We have an executive session that Mr. McIver just spoke about at 4:00 on the 23rd. That one will be closed to the public but again no no decisions will be made. The focus of that meeting will be training. And then our next regular board meeting will be the week after that, Monday, March 30th 6:30 and for that one we will be at Columbus North High School in the cafeteria. There being no further business for this work session this evening we'll adjourn the meeting.
Uh if we can. >> Okay. Um um I'm I'm I'm fairly flexible this month except for the full morning of the 14th. >> John, >> I'll make myself available. Just let us uh let us know what works for the commission. >> So, um every weekend except for the 14th. Is that what you said, Chris? >> I have a personal commitment with my family on the 14th. >> Okay. >> I c I could send someone else to my team if that's the best date. Um Devon Taber from my office is familiar with the site. She's been involved in the project. She could attend if if that's the preference of a date. I I'll have to check her schedule, but um if she's available, but we also may want the snow to melt a little more. It looks like we have a good thought. >> Yeah, I was thinking the same thing.
You know, as I've always said, it's not, you know, it's not like, you know, we got, you know, 10 storms at 2 in a pop and it's easy to push away. This is a total house of a different color that we've we've been up against this year. So that's my suggestion that so there you know I mean I know that common sense is going to say that they know something is coming but if you send them a note or a letter and officially put them on notice I mean I can certainly share that information with the town administration for those boards and um I did today fill out uh FEMA um reimbursement uh paperwork too. It was a state of emergency and we are eligible um as a as a community. So my experience with that I've I've done it a couple of times in my career.
So they pitched it to Courtney and Michelle and Ken and I forgot Mike Hines who was department chair at the time. um about where it was going to go. They did all the research. They brought in uh I had a connection with the American Geo Science Institute and a couple other groups to come in and teach them some science about some of this. And then they laid it all out. They used GPS and figured out where on the property would be a good place. Um we pitched it to the department and to the school. They said this would be a great trial run. And then next slide, >> they did it right. So, right before uh and it you don't see it, but I think the temperature that day was a good 89 in the shade. So, the sweat was definitely pouring off all of us.
Any discussion or questions? This includes uh the policies, the roof replacement, the CMC. Any questions or discussion before we I just want to acknowledge Dr. Bozeman and his team who have come in under budget on a roofing project. So, congratulations. Thank you. Thank you, Ms. Wheeldon. Uh I'll uh if we're ready, I'll do a roll call for the vote. Hey, Rich. Yes. Two two questions I have uh or actually two topics. School calendar. Um I noticed like during July, for example, the 4th of July was not a day off. And I know largely the calendars for during school year. I didn't know if there was a separate calendar for those people that do work year-long. And so, if there is, I'm okay. I just didn't know if that was tracked somewhere else. The other thing um in the handbook changes, uh there was a line about counseling uh before parental permission.
>> Um >> yeah, I was thinking that also. When would the next meeting be that we would scheduled before that I guess and yet late enough that we might lose some of the snowpack we've got. >> Run that one. Fast me again. When is the next meeting with >> When are we thinking the next meeting? >> I'm assuming two weeks from tonight. >> Okay. The 16th. So the 14th is out. >> Well, Chris can't do the 14th. >> And uh we're supposed to get more snow tonight. >> Yeah. It's supposed to be 60 this week though. I don't think >> Oh, that's true. >> It's supposed to Anything we get in this storm, they said, is going to u likely melt Wednesday. >> What about the week after the 14th? Is that the >> Well, that's the week of the meeting. The the week of the 16th would be the 21st.