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well good evening everyone and welcome to the regular board meeting for the azusa unified school district on september 7th 2021. um we're going to go ahead and open up our session with a flag salute we have a student from ellington uh liliana arroz peggy i hope i'm saying your name take it away liliana hello everyone my name is liliana and can everyone please rise to do the flag salute and can everyone please put their right hand over their heart and then we can begin i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all you're getting a lot of waves and a lot of love from the school board crowd here thank you okay moving on to uh item 4.2 roll call uh board member rodriguez pena president board member cruz gonzalez here board member beau here board president arianis is not here will not be here uh this evening and i uh board uh member greer am here moving on uh to item uh 4.3 approval of the agenda i am actually going to i would love to entertain a motion to approve the agenda with the exception of 9.2 i make a motion to approve 4.3 a second and that was a motion 4.2 with the exception of 9.2 seconded as well yes okay and discussion i'll just say uh in seeing that board president adianas is not here that is the item to discuss having uh our legal counsel here present at each board meeting and i think it would make much more sense for her to be president when we have that with that let's go ahead and move to a vote and the item passes four to one absent moving on to uh report and action of closed session matters uh item 5.1 student matter final sentiment settlement for office of administrative hearing case number student number 21 2201-03 make a motion to approve we have a second so moved by board member cruz gonzalez seconded by board member rodriguez pena any discussion then let's move to a vote and the item passes four to one absent [Music] moving on to item 6.1 public comment on agenda and or non-agenda items um do we have any any blue cards or anyone present to the fair comments mr falcone am i on now we go good evening board management and staff of business unified uh the reason i'm here tonight is to uh discuss benefits uh on behalf of a lot of us employees especially myself i know it's been a tough year with covet and everything going on um but you know fact of the matter is that prices are rising everywhere uh gas is up groceries are up um you know just to try to make a decent living everything has gone up um except uh you know with our wages you know um i do thank you for you know the money that we received over the summer it helped us get through a lot of us get through uh what we needed to um in these tough times but the fact of the matter is is that um employees need to make a decent uh decent wage make a decent living i'm a father a husband a grandfather a provider for my family and in these times i've had to do what i thought i would never have to do is i've had to take a second job with the for the neighboring district just to try to make ends meet so i'm asking you board and management to please take a good look at numbers and see what we can do about uh some sort of a cola because we haven't had a coal in a long time or even benefit because honestly i'm working to uh a second job to you know to offset the cost of my benefit benefits are expensive for everybody and i understand that you know things things happen but um you know if we're valued as much as you say we are please take a look at the you know take a look at the numbers and see what we can do for us thank you mr home i defer my time to max bella mr can you hear me yes okay thank you i start i i just like to make a comment i i appreciate the sign-in and safety measures that are outside but it wasn't posted on the on the website that there is limited capacity and so there are a lot of teachers that are outside that thought they were going to get to come in and are not so i just think it would be a good idea to clarify that so that everybody's kind of aware you know but good evening uh billboard district cabinet members and family those of you that got in the door um last week aea did a survey of all the sites um through the site representative and as of friday the survey revealed some really alarming results we know that there are 21 classrooms in our district without air conditioning and therefore without proper ventilate this directly affects the filtration of airborne germs possibly related to covalent and that's insane and that's unacceptable did you know that there are 16 classrooms as well as all of hodgkin that did not get their supplies before school started forcing teachers to buy basic supplies like pencils and paper and tissues for their students and that's unacceptable did you know that 47 classrooms do not have one-to-one plexiglas test field for students or they actually have some shields but they're sitting in piles on the floor waiting to be installed and the district might say and this is true they're no longer required to have those and that was a safe precaution that we all instituted to make our kids even more safe and i applaud that um we advertised it to the parents that we were offering that protection but that's not happening everywhere and that's unacceptable because that's not following through with what we're seeing did you know that hundreds of thousands of dollars to be spent on technology is not being viewed 48 classrooms district-wide do not have the one-to-one ratio of chromebooks as advertised for students all of lee's school as a matter of fact has to share two chrome cards because they were as when the teacher put it one lead teacher put it neglected in the ordering process and that's unacceptable did you know that since the first contract day back there have been three elementary sites that have had multiple days operating without a side administrator instead a designee usually the resource speaker who is neither trained or certified has been left in charge and responsible for running the school many times not knowing the answers to questions or how to proceed in difficult situations with parents and students because that's not their job and that is unacceptable we understand that these are extraordinary times we understand that it weren't great and patience and perseverance but where and when do we draw the line and say enough is enough there's got to be a minimum threshold of accepting far we strongly feel that many of these problems are existing because people are not being held accountable right and that is a frustration the mou that aea and the district had on kovid related health safety and working conditions was exactly that a piece of accountability but it expired on june 3.

proud of our students from ausd the advanced tourist foothill trojans the center forest mariachi de azuza jrotc and the gladstone high school and azusa high interact club they decorated and dedicated 13 flags to the 13 falling men and women that died in on august 26th in afghanistan they all did a fantastic job and i want to thank the music director mary turner mariachi teacher mr carlos rodriguez rios darla elliott interact advisor at glaston high school and first sergeant they all came out on a saturday afternoon and you know brought their students and that was very good to see and i like to close in memory of rina gonzalez dustin high school community liaison he was a very beautiful and caring person and the parents in the community are very sad on our studying passing thank you i remember rodriguez and then i have a couple of comments one uh just i do want to thank those who are here in attendance and who and those who are are defending virtually who take advantage of this space to share uh your comments and your concerns uh it is that is valuable that's needed that's how we work as a district and as a as a community-led organization so thank you for for your courage and willingness to come in and share um another kind of request i notice online as i'm looking to access the board agenda i know that we have discussed in the past uh the that it's most appropriate for us to have a direct link from the website to the current agenda which i know that means then someone's got to go in there and update it regularly um as i've tried to go in there and access that i noticed that it links to a list or to a page where you have to click a couple more buttons before you get to the current agenda so if we were able to ensure that that link does indeed go to whatever the current agenda is to to uh mitigate any type any barriers that that members of the community would have just saying what we're currently discussing uh i would i would like to have and then yeah similarly let me echo um comments that were already stated um uh and and just expressed my condolences to the family of uh late honorable ariel macias uh with with his sudden fasting and uh as our our community mourns um we i can say personally my prayers continue to go out for uh his family and just the community that loved him and i would even ask that we tonight that we adjourn our meeting in honor of uh moving on to our student board members we do have with us crystal amino who is here with us virtually can you guys hear me yes we can good evening board members gladstone high school welcomed visitors for from blanco rubio's office and east san gabriel valley rop on august 26th they toured our cte programs and saw the great work being done in our medical academy our digital media pathway and our emergency medical services classes we are we are proud of our students and our teachers our gladstone high seniors had their senior sunrise this morning many members of the class of 2022 attended seniors are enjoying their last year together so far we look forward to more memories being made last week asb held their first spirit week of the school year with monday being jersey day tropical tuesday class colors wednesday phantom thursday and gladiator pride friday our anatomy teacher mr dolter's fourth period class stays at the top with the most spirit for three years in a row now with a slow start for participation it increased significantly significantly by the second day lastly homecoming is our homecoming is september 18th from 8 8 pm to 11 pm the theme this year is space aka out of this world and will take place in our outdoor lunch area we are in the process of awaiting inventory and tweaking the final plans thank you so much crystal and board member bo you were absolutely right forgive me for going a bit at a border there uh that was within item 8.1 and prior to that typically we would have superintendent cabinet so forgive me for for being at a border but let me turn it over to superintendent uh to share your comments thank you i'm not mistaken i think our definitely our in-person student board member had a game that went into overtime so i thought it'd be way over by now so much perfect they're still playing as we speak there again and they are winning um i was gonna welcome our student board members uh from sierra high school we have annette camacho we just heard amino from a glassman high school from azusa high school uh it is hannah hamilton um so we're gonna continue um with kind of what we started and so we'll have a student board member present but they will be here for one approximately one third of the board meetings but the other two board members will still log in and do their uh site update um and then rotate them rotate them through so just uh welcome and thankful that you uh have joined there we go as part of our extended learning opportunity grant funding plan our elementary instructional age received professional learning from julie mcgowan who is our elementary mathematic teacher on special assignment the focus of the learning was on three ways we can accelerate student learning and math they talked about accounting collections i ready tools for instruction many lessons and math games for fluency support and it was very well received thank you and good evening board of education staff and community happy belated labor day i hope all of our employees and families enjoyed their well-deserved day off yesterday uh just a reminder that the years of recognition event is right around the corner if you recall i announced on august 3rd at the board of education meeting that we have scheduled our years of recognition also known as the desert social uh for monday september 20th at 3 15.

and since then i have asked uh superintendent ortega an assistant superintendent from eo multiple times for us to try and get back to the bargaining table get an mou taken care of prior to school starting and quite frankly i'm going to use the word strung along you were strung along throughout the summer and through august and did not get to meet until the end of august at our regularly scheduled party these actions by the delay and often hearing words like we're not required to do that anymore or the mou expired on june 30th these actions significantly decreased complete confidence in the district's interest to keep employees as well as students healthy and safe if the district's really taking measures which you are to keep students healthy and safe keep employees healthy and safe then why not codify it in writing that doesn't make sense that other than forcing accountability this attitude feels to us like it's also ever present at the bargaining table it reflects that them versus us approach district employee release it's adversarial and it's unproductive we don't understand we hear from you the school board and we hear from the superintendent constantly we work together we have collaborative decision making we're a theme and i believe that you all believe that truly i do because i have talked to all of you individually and i feel that from sarah i know where that comes from but honestly it's not happening at the bar is it because you're directing your team that way i don't think so you're the boss but we're not getting that we've been asking for two years to return to interest-based bargaining but again to no avail why continue to hold on to traditional adversarial bargaining if we're really a team that makes sense again has that been your direction to stay with traditional i don't think so but where is that coming from because we don't know i'm choosing to believe that you're not that reason behind why these things are happening this way and that's why we're here tonight we want to make you aware where do we go from here we're going to continue to believe that being a team working together and making decisions collaboratively is the best path forward best for our children and our community and our employees continue to believe that interest-based bargaining is the best way forward for meeting the interests of both the district and the association we also believe that continued open communication is an integral part thank you thank you uh miss sanchez uh good evening superintendent ortega cabinet members of the board of education my name is patricia sanchez and i am the first vice president of csca chapter 299 and i represent the classified employees i am speaking tonight on behalf of all classified employees that contribute to ausd health insurance plans and to those that qualify our district prides themselves on caring for all classified and the contributions classified has done to the success of our students we hear the speeches we've seen the presentations especially during classified week and to those who are awarded classified of the year about how valuable and important we are but we never seem to see that reflect our pay and health benefits ausd challenges themselves in a competitive world of education from the dual immersion program to the latest in classroom technology however when it comes to the competitive world of employment compensation the district falls behind looking at surrounding districts ausd contributes the least amount of funds towards health benefits did you know that the district job posting states to potential employees to please review health benefits before applying what does that say about ausd how many of you pay into ausd benefit plans how many of you take advantage of your significant other's benefit plans because it's cheaper this weekend i found out that a former employee of ausd was just hired full time with covina valley school district and took advantage of their health benefits for himself and his daughter he fully he is fully covered under their ppo their top ppo dental and vision plan and his out-of-pocket cost is only 35 a month compared to an asausd employee contribution of one thousand one hundred four dollars and thirty cents per month please think about this thank you for your time and good night thank you ms sanchez i see that we also have zoom user there's there's no name listed would you please date your name uh for for the record i believe are you talking to the zoom participant zoom user yes yes hi my name is amanda martinez i'm sorry amanda martinez yes sir uh ms martinez please continue thank you sir um hello my name is amanda martinez and i have three children to attend paramount elementary i want to talk to you tonight and express my concerns about the mandatory mass for my children why i'm glad the kids do not need to wear them 100 percent of time during school there is no logic that they need to wear them in class versus not in class to reiterate what the guidelines are the kids do not have to wear them during race tests nor during lunch however they are required to wear them in class walking through the hallways and in the restroom that makes zero to no sense at all as to why cobia will not be able to be transmitted during lunch or recess however it's open season during class i've talked to the kids and teachers i've talked to the kids and the teachers and the children are getting distracted with the mask they cannot hear their teacher because of the muscle and the plexigas they cannot be hurt this is not an ideal learning environment all the while the virus is a 99 survivor rate not afraid of the food nor the sun i'm asking at the board to look at how recent accurate scientific data has been released that states that allowing our students to return to school without harmful unnecessary policies like mandatory masking excessive quarantine ineffective routine asymmetric testing children are less than three percent severely affected by kovic and less likely to spread it in addition it is their constitutional constitutional right and a free and to have a free and meaningful public education this coming school year without political play kuba needs not to be looked at as a political public health issue away from singular lens limiting clovid 19 cases and instead weigh the consequences consequences of public health restrictions on healthy innocent children who have suffered immensely as a result of harmful school closures and other needless restrictions but teachers staff and other adults all have an opportunity to be fully vaccinated the perceived risk of children spreading their virus to adults has been removed therefore there is no public health justification for forcing children to wear masks in school but balanced when balanced against the physical and mental emotional harm that is now becoming evident it is clear that mass do more harm than good studies have found that mass cause anxiety depressive feelings and impaired child social development and ability to communicate i want each parent to do what they feel is best for a child i do not want my child to be wearing masks during class um i read that pretty quickly i'm nervous i have a couple of minutes left um i think i read off of a script i'm not a script but i prepared and this is kind of a free speaking um i i'm calling i'm concerned because again uh the the mass on the online children and specifically mine have had a negative impact on them the guidelines are very very confusing as why it would be necessary during class and not while they're eating lunch um i ask that you guys look at the data of the teachers are being vaccinated the children have less likelihood of getting severely ill that you let the opportunity for the parents to decide whether their child wears a mask or not um i would thank you for the time for for tonight and opportunity to speak and that would be it thank you ms martinez and then lastly it appears we have patricia dorsey hello good evening um superintendent cabinet and board members i'm here representing some frustrated teachers i teach it as a high school i've been there for 28 years don't often come and see frustration is to that point um in our reopening guidebook it says hvac systems have been serviced and inspected across the district to ensure proper operation and circulation of outside i had to get my classroom ready with nowhere it was extremely frust um since i think two days i had air conditioning and since august 21st i haven't i am given another i was given another classroom no time to prepare it um desperate disarray and um the technology just kind of support what has been said i teach computers and i t and there were several students without device we ordered 30 laptops they were received here in january they still weren't ready so the frustration is definitely there i don't think that i know it's ovid but it's been covered for 18 months and definite these things should have been addressed for two weeks or i don't even know if they would because when we came back we were asked check if your rooms have really effectively rooms have air i was i was appalled bad for our community that expects down here that brought me because that's the biggest bet and that's why i'm here because it shouldn't be it really shouldn't i also quote for 25 years i've been coaching cross country we hired a athletic director in august this staff member why wasn't he hired in june country asked for one thing you have a site to run i was told that because district paperwork can't get done that our league can't get a site we don't require equipment any so everything as a teacher as the community member has been frustrated i don't get easily frustrated because i can handle this doesn't bother me i can do it but i shouldn't have to if you start to feel totally under underappreciated and just undervalued that really really didn't i'd appreciate it if something was done i was told when my air is going to be done right just wanted to let you know thank you miss dorsey moving on to item 7.1 comment reports and request by the board of education board member cruz gonzalez thank you um i think arthur i mentioned it to you briefly earlier but i would like us to have a conversation at some point around surveillance testing and how we can test um or even beyond that just i see examples across the state where they are testing students like regularly like daily or twice a week to be able to avoid quarantine um and so i'd like to get more information about about that and the potential that something similar to that in our a board member hi everyone thank you for being here both in person or tuning in from your preferred location um i wanted to quickly share one high and one low from last week um wanted to share my personal tribute on the passing of the azusa councilman uriel mistias uh he was a really good friend and mentor and uh just a really a person of high integrity and i wanted to use my time here to share my personal tribute to him and my high for last week was um my site visit to longfellow and director jenny lee was really gracious and generous with her time um i got to see all the classrooms um got to get down on the carpet with um some of the preschoolers and talk to them about rayne manson um and that was really invigorating and um it's always a good reminder of why we do this work so if you're ever feeling a little low i encourage you to spend a few minutes on campus and i know all of us do from time to time thank you board member uh board member rodriguez yes um good evening everyone it's nice to see real people and real voices in the audience and um i just want to welcome everyone back in person um first of all i went to the uh welcome back lunch at glaston high school it was great to see everyone i would like to thank superintendent ortega assistant superintendent rankino mr mall and dr dana mitchell nutrition services and all the secretaries that are always working behind the scenes is hope yvonne and melissa they're always running around and they're always working and i really appreciate that it was a great luncheon and i want to thank you for that um i did have suicide visits at the beginning uh the first week of school it was good to see students parents and all the staff excited to come back to school in person it did look a little different but it was very well organized the first day took a little more time but after the second day i noticed going through the schools that everyone seemed to be in the right location i visited 16 schools including the um night adult school in six days um i went to the glaston high school football game and they won 19 to um eight and the other school was webb i think webb isn't from claremont it felt good to see the students the parents so excited to be on the beautiful field on glaston high school the spirit was definitely in the air the changes that have been made at glaston high school made a big difference in the school morale i can see it throughout the whole during the whole game i didn't see i did i don't know how many people were there but it was very crowded and um i want to thank the community again for their vote on measure k the school bond i went this weekend to the azusa rotary sixth annual feel the glory in front of the city hall honoring the courage and the sacrifice first responders the 20th anniversary of um 9 11.

while we initially planned on hosting this event at our sierra high school campus we have decided uh to change the venue to zoom the date and time will remain the same i'm being september 20th at 3 15.

proud of our students from ausd the advanced tourist foothill trojans the center forest mariachi de azuza jrotc and the gladstone high school and azusa high interact club they decorated and dedicated 13 flags to the 13 falling men and women that died in on august 26th in afghanistan they all did a fantastic job and i want to thank the music director mary turner mariachi teacher mr carlos rodriguez rios darla elliott interact advisor at glaston high school and first sergeant they all came out on a saturday afternoon and you know brought their students and that was very good to see and i like to close in memory of rina gonzalez dustin high school community liaison he was a very beautiful and caring person and the parents in the community are very sad on our studying passing thank you i remember rodriguez and then i have a couple of comments one uh just i do want to thank those who are here in attendance and who and those who are are defending virtually who take advantage of this space to share uh your comments and your concerns uh it is that is valuable that's needed that's how we work as a district and as a as a community-led organization so thank you for for your courage and willingness to come in and share um another kind of request i notice online as i'm looking to access the board agenda i know that we have discussed in the past uh the that it's most appropriate for us to have a direct link from the website to the current agenda which i know that means then someone's got to go in there and update it regularly um as i've tried to go in there and access that i noticed that it links to a list or to a page where you have to click a couple more buttons before you get to the current agenda so if we were able to ensure that that link does indeed go to whatever the current agenda is to to uh mitigate any type any barriers that that members of the community would have just saying what we're currently discussing uh i would i would like to have and then yeah similarly let me echo um comments that were already stated um uh and and just expressed my condolences to the family of uh late honorable ariel macias uh with with his sudden fasting and uh as our our community mourns um we i can say personally my prayers continue to go out for uh his family and just the community that loved him and i would even ask that we tonight that we adjourn our meeting in honor of uh moving on to our student board members we do have with us crystal amino who is here with us virtually can you guys hear me yes we can good evening board members gladstone high school welcomed visitors for from blanco rubio's office and east san gabriel valley rop on august 26th they toured our cte programs and saw the great work being done in our medical academy our digital media pathway and our emergency medical services classes we are we are proud of our students and our teachers our gladstone high seniors had their senior sunrise this morning many members of the class of 2022 attended seniors are enjoying their last year together so far we look forward to more memories being made last week asb held their first spirit week of the school year with monday being jersey day tropical tuesday class colors wednesday phantom thursday and gladiator pride friday our anatomy teacher mr dolter's fourth period class stays at the top with the most spirit for three years in a row now with a slow start for participation it increased significantly significantly by the second day lastly homecoming is our homecoming is september 18th from 8 8 pm to 11 pm the theme this year is space aka out of this world and will take place in our outdoor lunch area we are in the process of awaiting inventory and tweaking the final plans thank you so much crystal and board member bo you were absolutely right forgive me for going a bit at a border there uh that was within item 8.1 and prior to that typically we would have superintendent cabinet so forgive me for for being at a border but let me turn it over to superintendent uh to share your comments thank you i'm not mistaken i think our definitely our in-person student board member had a game that went into overtime so i thought it'd be way over by now so much perfect they're still playing as we speak there again and they are winning um i was gonna welcome our student board members uh from sierra high school we have annette camacho we just heard amino from a glassman high school from azusa high school uh it is hannah hamilton um so we're gonna continue um with kind of what we started and so we'll have a student board member present but they will be here for one approximately one third of the board meetings but the other two board members will still log in and do their uh site update um and then rotate them rotate them through so just uh welcome and thankful that you uh have joined there we go as part of our extended learning opportunity grant funding plan our elementary instructional age received professional learning from julie mcgowan who is our elementary mathematic teacher on special assignment the focus of the learning was on three ways we can accelerate student learning and math they talked about accounting collections i ready tools for instruction many lessons and math games for fluency support and it was very well received thank you and good evening board of education staff and community happy belated labor day i hope all of our employees and families enjoyed their well-deserved day off yesterday uh just a reminder that the years of recognition event is right around the corner if you recall i announced on august 3rd at the board of education meeting that we have scheduled our years of recognition also known as the desert social uh for monday september 20th at 3 15.

we will be communicating this change widely in the days to come thank you good meeting um the business department and collaboration nutrition services we are currently um working to explore to have a curb type offering either at gladstone high school or murray elementary um additionally we are currently working with outside agency to provide all of our custodial team with certification training on proper handling so that way we can just ensure that everyone has a clear understanding of the expectation thank you thank you so moving on to 9.1 uh we will now convene a public hearing to receive public testimony concerning the composition of potential trustee voting areas associated with the district's transition to a buy trustee area election system in advance of the preparation of draft trustee voting area plans by the district's demographer under california elections code section the board must hold at least two public hearings over a period of no more than 30 days at which the public is invited to provide input regarding the composition of the district before drawing draft maps of the proposed boundaries of the district may i have a motion to open the public hearing i make a motion to open a public hearing uh motion by board member rodriguez pena do we have a second seconded by board member bo um let's go ahead and vote and that passes four yes to one absent and with that our um uh turn it over to mr mr ortega uh thank you uh as board member career uh stead uh there are two public hearings or three free map hearings that are uh to take place and so at this point in time i'd like to invite jonathan salt uh who will guide us through the second meet thank you good evening members of the board district staff and members of the community i'm jonathan salt with f3 i'm joined by justin rich of cooperative strategies you may remember us from last meeting let me just uh share my sq screen quickly and see if we can start the presentation are you able to see the presentation on the screen okay so at each of these public hearings we're going to give background in case there are new folks attending or folks want a refresher so a lot of this will seem repetitive if you were here at the last meeting but why is this happening and what is the california voting rights act well the cbra took effect about 18 years ago and it prohibits the use of at-large elections if that system impairs the ability of members of protected classes from electing candidates of choice or influencing the outcome of an election there's no intent requirement so it's much easier for a plaintiff to bring a claim against the government entity in california than it is under the federal voted rights act because there's no intent requirement meaning the district having an at-large system need not intend to um discriminate against a protected glass it's just just by merely having it it's possible that the system itself discriminates against protected classes so another reason why you're seeing this issue pop up around the county and state is that the cvra allows a prospective plaintiff the right to recover attorneys fees or expert fees but if a school district or a city were to prevail and successfully defend itself against a cdra claim it would not be afforded that same right so a buy trustee area election system is the only system that's safe from a cvra claim and it's where the district will be divided into five roughly equal population areas and a board member will be elected from each area only by the registered voters who reside within that trustee area but importantly all five current trustees were lawfully elected and so everybody will serve out their full term regardless of where they currently live right now we're on step two of the process this is our second pre-map public hearing where the community and board is invited to provide feedback to the demographer before the is even allowed to draw any of the potential draft map options so i'll hand it off to justin to talk about the district's demographics and kind of some of the factors that go into this map making process good evening similarly we find that it's helpful just for background to provide some maps and data uh for those that uh have input and feedback to share and perhaps to to stimulate some some conversations so we have a few maps that we've included and then we'll talk about what kind of feedback is helpful for us so on this first slide here we've included data that comes from the 2010 census um on the left hand side you'll see a map of the district's boundaries and underneath that we have the various jurisdictions in and around the district are are highlighted as well in the table again this is data that comes from the 2010 census and um what we show is the ethnic composition or or breakdown for the district as you'll see the largest protected class in this case is that the the hispanic latino population which is about 70 percent of the total population as of 2010 next slide can i ask a question or should i wait to the end sure you can ask a question uh so are we going to be using the 2010 census or the 2020 census that that was the purpose of waiting yeah that's a great question no we will not be using the 2010 census we'll be using the 2020 census data it's not yet available although it has been released there's a procedure where it goes to the department of finance and is validated by the department of finance we expect that to happen by the end of september so by the time we actually start drawing maps we'll have that data to be able to do that so we would have this an update from the uh 2020.

while we initially planned on hosting this event at our sierra high school campus we have decided uh to change the venue to zoom the date and time will remain the same i'm being september 20th at 3 15.

that's correct thank you very much you're welcome we've also included a map we call this a graduated color map and what it allows us to do is to look at the concentration of certain protected classes in this case we've we've included the the hispanic latino population based on citizen voting age population uh this is collected by the american community survey over the years 2015 to 2019 and this is relevant just to ensure that we have a snapshot or a picture of who is likely to participate in an election so we will look at the trustee areas that are drawn and the composition of the hispanic latino voters uh to see whether we are splitting communities perhaps or were impairing the ability of this protected class to be able to to elect the candidate of their choice so just as background we've included this but that's part of our analysis as we go along so i actually have a request can we go back um so this is great um i just want to request that you also um show us the the api data right i think i mean obviously it doesn't reach the same threshold as the latino data but it's a very i mean it's grown tremendously since the last time and so anticipating over the next 10 years it will continue to grow i would like to make sure that we're thinking about that as we're drawing the line certainly we will do that i didn't intend to mean that we won't look at that we will look at all of the ethnic groups within the district and have statistics that show the composition in each area next slide and so really the purpose of these pre-map public hearings is to solicit from the community and board thoughts on how the the line should be drawn um so again kind of zooming in here on really where the population lies in the district um we're kind of looking for you know i would like neighborhood x neighborhood y to be in the same area or i think gladstone street makes sense because it just makes sense geographically or it seems like a natural boundary or some other considerations could be you know i want to try to keep elementary school attendance areas intact or we should try to be splitting up attendance areas across multiple trustee areas there's no right or wrong answer here this is just you know you you all live here and know the community better than anybody else does and so this is the kind of feedback that we're looking for before justin draws the maps when the census data is fully released and justin i have another question on that yes um so do you know if the line is going to be horizontal or vertical or the the lines will be based on um census blocks which are sort of like the lego pieces that justin's going to use to draw the maps and they're going to be ultimately based on equal population uh between each of the five areas now the lines may be vertical they may be horizontal they might be curved it just depends on the shape of the census block justin you want to add anything to that i would just note that that's exactly right and i would note that we are going to provide several different scenarios and i imagine throughout this process you'll have feedback for us and we'll incorporate that into new scenarios so whether they're north to south or east to west that's information i think that is helpful for us and if there's a natural dividing line that makes more sense we will incorporate that we're not attached to any uh any predetermined uh direction let's say um i think what what we're going to try to do is provide a starting point um and we will do that based on some considerations that that go into this the most important like jonathan said is the equal population uh and then we'll take it from there and we're we're hopeful that you will provide us with with input and feedback the community will and we will go ahead and make adjustments based on that and to be clear i put these streets on here just as a suggestion as a starting point of just here's the kinds of things that we're looking for um this doesn't mean that these lines are going to be drawn based on the streets that are on here this was just kind of my 40 000 foot overview of the district what looked like from above to be a major road or something like that this does not mean that uh this is how the maps will be drawn this was just a discussion point almost now i just have a second question regarding um so how do you determine how many districts if you have four districts or five districts or um [Music] how did you determine that it's based on the number of trustees so if you have a five-member board you'll have a you know five trustee areas right so one trustee area so that each trustee will be uh in theory voted in or at least representing an equal portion of the district justin thanks jonathan so uh as was previously mentioned we will be using 2020 census data uh in in order to draw our initial scenarios that information is important for the balanced population requirement we will also be using that citizen voting age population this is well established as a proxy for who is likely to vote in an election uh and so so we will be using that information i'll note that in in terms of balanced population there is a certain amount of deviation that is permitted um and generally that's taken to be a ten percent variance between the smallest and the largest trustee areas next slide and there's additional criteria that i alluded to that will go into our uh our initial scenarios that that we will prepare um we we not only have to have balanced population uh we also need to be in compliance with the federal voting rights act uh when i showed you that information related to citizen voting age population this is what that is intended for to make sure that we're not dividing communities in such a way that it's uh that it diminishes or impairs the ability of a protected class to be able to elect the candidate of their choice a protected class in this context is those groups that are racial and language minority groups as defined by the federal voting rights act uh additionally we need to make sure that the areas are contiguous uh and that there's not islands that are created as as a result of drawing those we also focus a lot on the communities of interest so whether those are uh municipal boundaries or neighborhoods and communities one important outcome of this public hearing is to make sure that we can get that kind of information about what is a community of interest they're defined as groups that have shared social and economic characteristics uh but as jonathan said we don't always have that information and it's helpful to hear that from from you all we also look to create areas that are geographically compact meaning that they're not oddly or bizarrely shaped uh and when when we're drawing areas we also take into account incumbency that can't be the the predominant factor but it can be a factor and and we try to preserve incumbency to the extent we can uh while meeting the rest of these criteria so with that again just a reminder that the creation of these trusty area maps have no impact on the district's overall boundaries has no impact on attendance boundaries or where students attend school it even it doesn't even change how the board is governed it's just basically how board members will be elected every board member still owes a duty to the entire district and still one district with common goals and challenges as a reminder this is our second pre-map public hearing and as justin mentioned in a few weeks the 2020 census data will be fully approved by the state at which time he and his team can begin to prepare map options and i suspect sometime in early october he will have a few options prepared they'll be released on the district's website for community and board review and then the series of public hearings in november and december where folks including the board can discuss what they like or don't like about each map option or offer suggestions as long as they meet the criteria those suggestions can be considered and possibly create new map options before ultimately in december the board will vote on one of these options another reminder for the community to stay in touch with this process if you click on the district's website click on board of education and buy trustee election there's information faqs and other information will be there including the maps once they're drawn so with that we're going to turn it back over to the board for the public hearing and we're happy to stand by and answer any questions thank you so as part of this public hearing members of the public may submit comments on the establishment of voting area boundaries for the new trustee voting areas that will be established as part of the district's transition from an at-large election system to a buy trustee area election speakers will be given three minutes to make comments on this matter and this matter only if you wish to address this subject please step to the podium or make sure to raise your hand in zoom is there anyone here that would like to make a comment or lika do we have anyone online we have no hands raised in zoom attendance and then i'll also turn it over and ask our fellow board member hi jonathan and justin this is sabrina beau i just have one question if you could elaborate further on the meaning of contiguous voting district and i asked this question because i am aware in one of our neighboring cities their council district say it's district one as a piece here and a piece here and those two pieces of a single district are not contiguous so can you elaborate for both the board and the public yeah the definition that i'm aware of um that would not meet that definition of being contiguous um they they should be joined and and if um i've i've heard an analogy that you should be able to walk continuously from one side of that area or that district to it to the other um and still you know be within the district the entire time um i'll i'll pause and let jonathan add in if he has any other thought i i agree with justin the only time i've seen pieces of a district would be if there was an island or some kind of a peninsula that as long as there was a road that could connect or even if there wasn't a road but that was the closest area of land that could count but i agree with justin that you know if there's a large population center and the northwest corner is area one and then separately a corner in the east section was was also area one it doesn't seem like it would make sense to us i know that justin will will draw them in how we understand the lot to me thank you so much any other yeah i have a question by superintendent cabinet how are we notifying the community on our public hearings i'm just quite surprised this is our second public hearing and we've had not anyone come and address um yes sure and uh i'll ask lika to jump in if i miss any but um uh one of the things that we do have to do is we have to post in the paper um and so in the uh this gets published in the newspaper that we are holding uh meetings around cbra uh we also take advantage of all of our social media channels uh to advertise and to let the community know uh that uh this is there lika is there anything above the newspaper uh we also post i think in the library if i'm not mistaken uh is there anything else because i i personally have not seen it on facebook or on our website or a beach jar wherever they put it i personally have not seen it maybe i missed it but i haven't seen it anywhere yes it has been on facebook and it's been a headline on our home page it's also on the section of our website that's dedicated uh to this topic mr salt i see your hand raised do you have something to contribute here oh you're on youtube i mean it would be good if we can put it on the ask the um city of azusa to have a put it on their website or you know advertise it more more broadly i feel we can definitely uh not everyone has facebook or not everyone goes on our website if they don't have children that attend ausd they don't necessarily go on our website so i'm talking about the community that is do not have children but they are still taxpayers here in azusa i would think they should be would have an input i was just going to add before that i think it's an excellent idea to reach out to the city and have them promote the district's transition um or even have have them share a link or something like that to the district's webpage i also believe the district sent a letter home in english and spanish to um however the district outputs that information and then lastly just generally um the process tends to get more involvement once the maps are actually drawn it's not uncommon to have a little participation at this stage usually folks are waiting to see what the maps look like before they share their thoughts doesn't mean that the district can't do more outreach it absolutely can and should but just be aware that usually folks interests aren't peaked until the maps are out any other comment i will i'll just add i know we have to look at the data and see what what you know information we get back from from the census and and where those those blocks of [Music] the voting population is it it does make sense to me for us to look at some of the just some of those major geographical like uh whether it's streets or freeways that makes sense to me as a as a starting point uh that we would look to and then kind of go from there if we need to kind of ebb and flow to ensure that there's uh within that ten percent parity difference uh with the different districts but i i would i would suggest that we look to some of those major in the community any other comment okay then hearing none thank you for those that did share the public hearing to receive public testimony concerning the composition of potential trustee voting areas is now closed at 7 57 pm now moving on to 10.0 consent calendar and specifically 10.1 approval of constant calendar all matters listed under the consent calendar are considered by the board of education to be routine and will be enacted in one motion there will be no discussion of these items unless requested by a board member if a board member requests discussion that item will be removed from the consent calendar and considered separately do we have a motion to approve item 10.1 i have two items that i like to pull from from the consent calendar uh 10.4 and 10.11. that is a motion to approve the consent calendar um except 10.4 and 10.11.

we will be communicating this change widely in the days to come thank you good meeting um the business department and collaboration nutrition services we are currently um working to explore to have a curb type offering either at gladstone high school or murray elementary um additionally we are currently working with outside agency to provide all of our custodial team with certification training on proper handling so that way we can just ensure that everyone has a clear understanding of the expectation thank you thank you so moving on to 9.1 uh we will now convene a public hearing to receive public testimony concerning the composition of potential trustee voting areas associated with the district's transition to a buy trustee area election system in advance of the preparation of draft trustee voting area plans by the district's demographer under california elections code section the board must hold at least two public hearings over a period of no more than 30 days at which the public is invited to provide input regarding the composition of the district before drawing draft maps of the proposed boundaries of the district may i have a motion to open the public hearing i make a motion to open a public hearing uh motion by board member rodriguez pena do we have a second seconded by board member bo um let's go ahead and vote and that passes four yes to one absent and with that our um uh turn it over to mr mr ortega uh thank you uh as board member career uh stead uh there are two public hearings or three free map hearings that are uh to take place and so at this point in time i'd like to invite jonathan salt uh who will guide us through the second meet thank you good evening members of the board district staff and members of the community i'm jonathan salt with f3 i'm joined by justin rich of cooperative strategies you may remember us from last meeting let me just uh share my sq screen quickly and see if we can start the presentation are you able to see the presentation on the screen okay so at each of these public hearings we're going to give background in case there are new folks attending or folks want a refresher so a lot of this will seem repetitive if you were here at the last meeting but why is this happening and what is the california voting rights act well the cbra took effect about 18 years ago and it prohibits the use of at-large elections if that system impairs the ability of members of protected classes from electing candidates of choice or influencing the outcome of an election there's no intent requirement so it's much easier for a plaintiff to bring a claim against the government entity in california than it is under the federal voted rights act because there's no intent requirement meaning the district having an at-large system need not intend to um discriminate against a protected glass it's just just by merely having it it's possible that the system itself discriminates against protected classes so another reason why you're seeing this issue pop up around the county and state is that the cvra allows a prospective plaintiff the right to recover attorneys fees or expert fees but if a school district or a city were to prevail and successfully defend itself against a cdra claim it would not be afforded that same right so a buy trustee area election system is the only system that's safe from a cvra claim and it's where the district will be divided into five roughly equal population areas and a board member will be elected from each area only by the registered voters who reside within that trustee area but importantly all five current trustees were lawfully elected and so everybody will serve out their full term regardless of where they currently live right now we're on step two of the process this is our second pre-map public hearing where the community and board is invited to provide feedback to the demographer before the is even allowed to draw any of the potential draft map options so i'll hand it off to justin to talk about the district's demographics and kind of some of the factors that go into this map making process good evening similarly we find that it's helpful just for background to provide some maps and data uh for those that uh have input and feedback to share and perhaps to to stimulate some some conversations so we have a few maps that we've included and then we'll talk about what kind of feedback is helpful for us so on this first slide here we've included data that comes from the 2010 census um on the left hand side you'll see a map of the district's boundaries and underneath that we have the various jurisdictions in and around the district are are highlighted as well in the table again this is data that comes from the 2010 census and um what we show is the ethnic composition or or breakdown for the district as you'll see the largest protected class in this case is that the the hispanic latino population which is about 70 percent of the total population as of 2010 next slide can i ask a question or should i wait to the end sure you can ask a question uh so are we going to be using the 2010 census or the 2020 census that that was the purpose of waiting yeah that's a great question no we will not be using the 2010 census we'll be using the 2020 census data it's not yet available although it has been released there's a procedure where it goes to the department of finance and is validated by the department of finance we expect that to happen by the end of september so by the time we actually start drawing maps we'll have that data to be able to do that so we would have this an update from the uh 2020.

yes i make a motion um do we have a second four and ten point eleven are the police contracts in consent or not that they were not right for a second so moved by board member rodriguez pena and seconded by board member cruz gonzalez any discussion the question i have on the 10.4 regardless actually if we can hold off on that real quick we'll approve the others and then we'll we'll move on yeah so looking at uh what is on the floor then we'll go and vote is the approval of the consent calendar minus 10.1 and 10.11. that's the the vote on the floor now the board member greer i believe it was 10.4 and 10.11. unless i'm mistaken 10.4 and 10.11 yes we're ready to vote and the motion passes uh four yes to one absent and now we move to item 11.0 items pulled from consent calendar and item 10.4 now becomes item 11.

that's correct thank you very much you're welcome we've also included a map we call this a graduated color map and what it allows us to do is to look at the concentration of certain protected classes in this case we've we've included the the hispanic latino population based on citizen voting age population uh this is collected by the american community survey over the years 2015 to 2019 and this is relevant just to ensure that we have a snapshot or a picture of who is likely to participate in an election so we will look at the trustee areas that are drawn and the composition of the hispanic latino voters uh to see whether we are splitting communities perhaps or were impairing the ability of this protected class to be able to to elect the candidate of their choice so just as background we've included this but that's part of our analysis as we go along so i actually have a request can we go back um so this is great um i just want to request that you also um show us the the api data right i think i mean obviously it doesn't reach the same threshold as the latino data but it's a very i mean it's grown tremendously since the last time and so anticipating over the next 10 years it will continue to grow i would like to make sure that we're thinking about that as we're drawing the line certainly we will do that i didn't intend to mean that we won't look at that we will look at all of the ethnic groups within the district and have statistics that show the composition in each area next slide and so really the purpose of these pre-map public hearings is to solicit from the community and board thoughts on how the the line should be drawn um so again kind of zooming in here on really where the population lies in the district um we're kind of looking for you know i would like neighborhood x neighborhood y to be in the same area or i think gladstone street makes sense because it just makes sense geographically or it seems like a natural boundary or some other considerations could be you know i want to try to keep elementary school attendance areas intact or we should try to be splitting up attendance areas across multiple trustee areas there's no right or wrong answer here this is just you know you you all live here and know the community better than anybody else does and so this is the kind of feedback that we're looking for before justin draws the maps when the census data is fully released and justin i have another question on that yes um so do you know if the line is going to be horizontal or vertical or the the lines will be based on um census blocks which are sort of like the lego pieces that justin's going to use to draw the maps and they're going to be ultimately based on equal population uh between each of the five areas now the lines may be vertical they may be horizontal they might be curved it just depends on the shape of the census block justin you want to add anything to that i would just note that that's exactly right and i would note that we are going to provide several different scenarios and i imagine throughout this process you'll have feedback for us and we'll incorporate that into new scenarios so whether they're north to south or east to west that's information i think that is helpful for us and if there's a natural dividing line that makes more sense we will incorporate that we're not attached to any uh any predetermined uh direction let's say um i think what what we're going to try to do is provide a starting point um and we will do that based on some considerations that that go into this the most important like jonathan said is the equal population uh and then we'll take it from there and we're we're hopeful that you will provide us with with input and feedback the community will and we will go ahead and make adjustments based on that and to be clear i put these streets on here just as a suggestion as a starting point of just here's the kinds of things that we're looking for um this doesn't mean that these lines are going to be drawn based on the streets that are on here this was just kind of my 40 000 foot overview of the district what looked like from above to be a major road or something like that this does not mean that uh this is how the maps will be drawn this was just a discussion point almost now i just have a second question regarding um so how do you determine how many districts if you have four districts or five districts or um [Music] how did you determine that it's based on the number of trustees so if you have a five-member board you'll have a you know five trustee areas right so one trustee area so that each trustee will be uh in theory voted in or at least representing an equal portion of the district justin thanks jonathan so uh as was previously mentioned we will be using 2020 census data uh in in order to draw our initial scenarios that information is important for the balanced population requirement we will also be using that citizen voting age population this is well established as a proxy for who is likely to vote in an election uh and so so we will be using that information i'll note that in in terms of balanced population there is a certain amount of deviation that is permitted um and generally that's taken to be a ten percent variance between the smallest and the largest trustee areas next slide and there's additional criteria that i alluded to that will go into our uh our initial scenarios that that we will prepare um we we not only have to have balanced population uh we also need to be in compliance with the federal voting rights act uh when i showed you that information related to citizen voting age population this is what that is intended for to make sure that we're not dividing communities in such a way that it's uh that it diminishes or impairs the ability of a protected class to be able to elect the candidate of their choice a protected class in this context is those groups that are racial and language minority groups as defined by the federal voting rights act uh additionally we need to make sure that the areas are contiguous uh and that there's not islands that are created as as a result of drawing those we also focus a lot on the communities of interest so whether those are uh municipal boundaries or neighborhoods and communities one important outcome of this public hearing is to make sure that we can get that kind of information about what is a community of interest they're defined as groups that have shared social and economic characteristics uh but as jonathan said we don't always have that information and it's helpful to hear that from from you all we also look to create areas that are geographically compact meaning that they're not oddly or bizarrely shaped uh and when when we're drawing areas we also take into account incumbency that can't be the the predominant factor but it can be a factor and and we try to preserve incumbency to the extent we can uh while meeting the rest of these criteria so with that again just a reminder that the creation of these trusty area maps have no impact on the district's overall boundaries has no impact on attendance boundaries or where students attend school it even it doesn't even change how the board is governed it's just basically how board members will be elected every board member still owes a duty to the entire district and still one district with common goals and challenges as a reminder this is our second pre-map public hearing and as justin mentioned in a few weeks the 2020 census data will be fully approved by the state at which time he and his team can begin to prepare map options and i suspect sometime in early october he will have a few options prepared they'll be released on the district's website for community and board review and then the series of public hearings in november and december where folks including the board can discuss what they like or don't like about each map option or offer suggestions as long as they meet the criteria those suggestions can be considered and possibly create new map options before ultimately in december the board will vote on one of these options another reminder for the community to stay in touch with this process if you click on the district's website click on board of education and buy trustee election there's information faqs and other information will be there including the maps once they're drawn so with that we're going to turn it back over to the board for the public hearing and we're happy to stand by and answer any questions thank you so as part of this public hearing members of the public may submit comments on the establishment of voting area boundaries for the new trustee voting areas that will be established as part of the district's transition from an at-large election system to a buy trustee area election speakers will be given three minutes to make comments on this matter and this matter only if you wish to address this subject please step to the podium or make sure to raise your hand in zoom is there anyone here that would like to make a comment or lika do we have anyone online we have no hands raised in zoom attendance and then i'll also turn it over and ask our fellow board member hi jonathan and justin this is sabrina beau i just have one question if you could elaborate further on the meaning of contiguous voting district and i asked this question because i am aware in one of our neighboring cities their council district say it's district one as a piece here and a piece here and those two pieces of a single district are not contiguous so can you elaborate for both the board and the public yeah the definition that i'm aware of um that would not meet that definition of being contiguous um they they should be joined and and if um i've i've heard an analogy that you should be able to walk continuously from one side of that area or that district to it to the other um and still you know be within the district the entire time um i'll i'll pause and let jonathan add in if he has any other thought i i agree with justin the only time i've seen pieces of a district would be if there was an island or some kind of a peninsula that as long as there was a road that could connect or even if there wasn't a road but that was the closest area of land that could count but i agree with justin that you know if there's a large population center and the northwest corner is area one and then separately a corner in the east section was was also area one it doesn't seem like it would make sense to us i know that justin will will draw them in how we understand the lot to me thank you so much any other yeah i have a question by superintendent cabinet how are we notifying the community on our public hearings i'm just quite surprised this is our second public hearing and we've had not anyone come and address um yes sure and uh i'll ask lika to jump in if i miss any but um uh one of the things that we do have to do is we have to post in the paper um and so in the uh this gets published in the newspaper that we are holding uh meetings around cbra uh we also take advantage of all of our social media channels uh to advertise and to let the community know uh that uh this is there lika is there anything above the newspaper uh we also post i think in the library if i'm not mistaken uh is there anything else because i i personally have not seen it on facebook or on our website or a beach jar wherever they put it i personally have not seen it maybe i missed it but i haven't seen it anywhere yes it has been on facebook and it's been a headline on our home page it's also on the section of our website that's dedicated uh to this topic mr salt i see your hand raised do you have something to contribute here oh you're on youtube i mean it would be good if we can put it on the ask the um city of azusa to have a put it on their website or you know advertise it more more broadly i feel we can definitely uh not everyone has facebook or not everyone goes on our website if they don't have children that attend ausd they don't necessarily go on our website so i'm talking about the community that is do not have children but they are still taxpayers here in azusa i would think they should be would have an input i was just going to add before that i think it's an excellent idea to reach out to the city and have them promote the district's transition um or even have have them share a link or something like that to the district's webpage i also believe the district sent a letter home in english and spanish to um however the district outputs that information and then lastly just generally um the process tends to get more involvement once the maps are actually drawn it's not uncommon to have a little participation at this stage usually folks are waiting to see what the maps look like before they share their thoughts doesn't mean that the district can't do more outreach it absolutely can and should but just be aware that usually folks interests aren't peaked until the maps are out any other comment i will i'll just add i know we have to look at the data and see what what you know information we get back from from the census and and where those those blocks of [Music] the voting population is it it does make sense to me for us to look at some of the just some of those major geographical like uh whether it's streets or freeways that makes sense to me as a as a starting point uh that we would look to and then kind of go from there if we need to kind of ebb and flow to ensure that there's uh within that ten percent parity difference uh with the different districts but i i would i would suggest that we look to some of those major in the community any other comment okay then hearing none thank you for those that did share the public hearing to receive public testimony concerning the composition of potential trustee voting areas is now closed at 7 57 pm now moving on to 10.0 consent calendar and specifically 10.1 approval of constant calendar all matters listed under the consent calendar are considered by the board of education to be routine and will be enacted in one motion there will be no discussion of these items unless requested by a board member if a board member requests discussion that item will be removed from the consent calendar and considered separately do we have a motion to approve item 10.1 i have two items that i like to pull from from the consent calendar uh 10.4 and 10.11. that is a motion to approve the consent calendar um except 10.4 and 10.11.

is there a motion to approve item 11.1 moved by board member rodriguez pena seconded by board member cruz gonzalez any discussion yes my discussion uh regarding the this item is on on the borrowing does does the money that is being borrowed is it all going to the general funds or where is this funding going to yeah so um thank you for that question so this resolution gives us the authority to borrow from fund 14 25 and 67 in the event that fund one is short on cash and we have not had to um borrow from any of these funds but this is a typical routine nature to put step districts up in position in case we have deferral like last year we had a deferral of almost 10 million dollars if we didn't have enough cash the last year's resolution would have given us the authority to borrow up to uh 10 million dollars if we needed to but we would have to repay the money back to those funds fighting okay but it's not specifically for a certain nominee it's just for general funds just a general fund cash levels are low we could borrow from these funds just to make you pay those bills such as payroll and other important expenses thank you you're welcome any other discussion then we'll move to a vote and the vote passes four yes to one absent and now we move to item 11.2 which was formerly item 10.11 approval of the advancement grant program agreement between the zeus unified school district and los angeles county art and culture we have a motion to approve 11.2 make a motion to approve second moved by board member cruz gonzalez and seconded by board member rodriguez pena any discussion yes my question regarding um 11.2 is on this grant the um what are we using this brand for and what programs are we going to use funding for i'd be happy to answer that question so this is the second year in a row that we have received this grant um we are a part of what's called the arts elective network and so we were able to apply for this money um this is a matching grant funding opportunity and so we will be funding um one section of a visual arts coordinator and that's what we did last year it will also provide funding to support a mentoring program that we've had with our secondary students right we started that right before we shut down with covid and so we had a partnership with um zeus pacific university and uh had begun a mentoring partnership and so uh part of this would go toward um you know continuing with that that partnership as well um and also uh for professional learning and continuing a plc um across um all of the secondary um art teachers the middle and high school and then it there's even plans with our strategic plan to um to begin to incorporate some of the strategies and programs with our elementary students as well so is this you know art would be music and art right actually yeah music but this is this is for visual arts and we already have a music coordinator that's funded by our lcap um and some funding that goes along with that so that's what we're using this matching grant money for thank you very much so i just um i i really appreciate this i appreciate that we developed the the art our vision i know yolanda ortiz sat on that committee um i do think right now we're at a really opportune moment to think about how do we double down and invest in art and i think just an example that i think of is i appreciate that we've invested in what is the elementary program that we use the art masters or made them i appreciate that but that's a package program that we deliver right like right now with a lot of one-time money is an opportunity time to invest in professional development about maybe around art it gave our teachers the capacity to be able to embed that i mean obviously it would be even better if we could have art teachers but i think i want us to think creatively about those one-time dollars that we're getting to recover from the pandemic and think about how do we how do we build the capacity of our staff so that we can just that we can continue to improve what what are what our students get right i think i think about a reference earlier something about like what is par for our community right i think i think i i want us to always be thinking about what can we do better educationally and so that's i just want to put that on the table for us to think about and think about how do we double down on art especially thinking about social emotional learning and you know how important is students and thinking about maybe that's one area that we could focus on any other comment okay then let's go ahead and move to a boat and the item passes for yes to one absent moving on to 12.0 business and finance and 12.1 2020 the 2021 unaudited actual financial report thank you before i begin i want to take the opportunity to thank um bennett norris director of physical services and her team for the hard work um this is a direct reflection of them digging in deeper we're still going through the process of cleaning up the budget but i'm proud of what we're presenting tonight and i'm going to go forward so thank you again so here we are unaudited actors the unknown actuals is basically a culmination of the 2021 fiscal year so we're going to present to show exactly what our total revenues were what our actual expenditures are and what is our current independent amount an audit actual is a requirement by edcold so we have to have all of our reporting for all of our financial activity through june 30th of the 2021 school year to the county office of education by september 15 this is also used by our external auditors which is when they come in in december to give us a thumbs up thumbs down on work that we did in our efforts to present these numbers today so here is our total general fund revenue for both unrestricted and respected resources so we have that we brought in 121 million dollars for the entire 2021 school year this includes all one-time funds and all ongoing to give us a breakdown of what this looks like 70 percent of our revenue comes from lcfs services which is how we also fund our lcal we have six percent comes from local revenue eleven percent state revenue and thirteen percent comes from the federal government any questions here and this is our total general fund expenditures both unrestricted and restricted and we spent of the 121.

yes i make a motion um do we have a second four and ten point eleven are the police contracts in consent or not that they were not right for a second so moved by board member rodriguez pena and seconded by board member cruz gonzalez any discussion the question i have on the 10.4 regardless actually if we can hold off on that real quick we'll approve the others and then we'll we'll move on yeah so looking at uh what is on the floor then we'll go and vote is the approval of the consent calendar minus 10.1 and 10.11. that's the the vote on the floor now the board member greer i believe it was 10.4 and 10.11. unless i'm mistaken 10.4 and 10.11 yes we're ready to vote and the motion passes uh four yes to one absent and now we move to item 11.0 items pulled from consent calendar and item 10.4 now becomes item 11.

21 million dollars that we received we spent 114 million here is a breakdown of those expenditures so about 78 of our funding went directly to our employees with 15 percent going to classify salaries 39 certificated salaries and 21 going to employee benefits any questions here later on but i'm very simple it might be you might okay no problem so here's how you determine if your deficit spending or if you have excess revenue so that is based off your current year revenues minus your current year's expenditures so for the 2021 school year we did not deficit spend we actually uh finished with a surplus of 7.4 million but you will see that i'm going to that has been assigned at our any fund balance on the next one any questions here so here we're at our ending fund balance we are ending out the year with 20.9 million dollars of that 5.9 million is being assigned for unspent supplemental and concentration funds that will be carried over one million is assigned for the aea reserve we also have revolving cash which is required for 25 000 we met our 3 reserve by having 3.4 million and we also have our unspent leo friend uh 2.7 for expanded learning and also 291 000 for our paraprofessional any questions here yeah so this is actually exactly what thank you this is what i was going to ask i'm just 30 about where these where these unspent funds are in so can looking at this um just really broadly um so how much of this is connected to then i guess one time dollars related to ovid that would be expanding learning opportunities pieces yes just those two so that's like around three million yeah and those need to be expended by when we have until june 30 to spin though and we think we can go to july because we could have one more extended school year summer okay and then my second question is around the elk supplemental concentration dollars that's a significant amount of money right 6 million so um how do we have you thought about how we're going to spend those dollars and are we going to continue to keep them under supplemental concentration and expenditures what's our intent with that with that money i will start but we are going to keep it assigned we started this trend during first interim um and we are committed to assigning the funds and those funds will stay um restrictive for those purposes only one of the things that we've been working on is a high dosage tutoring plan and so using uh using that funding to really you know get get people into our classrooms and support the learning so i think there's a there's a quite a bit of opportunity for us to be able to do that this year and then the other question i have is not i don't see it here but um some of the additional dollars that have come in for this year right um it would be great to understand those one-time dollars maybe some of the federal ester funds right i appreciate that we don't have to have a plan until later on later on this fall but i think it would be good to understand at our next board meeting not the study session for the next board meeting at least how much money how much money that is and just like roughly what are the criteria around that money so i i would say that all blanket to all of these covered one-time dollars to understand um that as well as understanding some of the potential opportunities that were in the state budget like for example the community schools grant right there a couple other pieces that we're going to be getting on we we have the potential to get i just want to understand what those opportunities are out there as well as the money that we have in the bank and thinking about how are we gonna any other questions on this slide thank you so next step so upon approval um from the board of education tonight this will be sent to the county office um of education um preferably tomorrow or on before the 15th up and then on our december 14th board meeting our auditors will be here i'm giving us basically a report card on how did we do um are our numbers good if they had any audio findings or any recommendations that they at this time is a recommendation it is our recommendation that the board approves and receives the unaudited action report closing out the 2021 physical school year thank you mr mall with that we move uh is an info and action item and so is there a motion on the floor uh in regards to this item i make motion to approve 12.2 moved by board member rodriguez pena the 12th for 12.1 right board member rodrigo um okay 12.1 excuse me yes and do we have a second by second seconded by board member beau any other discussion with that we will move to a vote and the vote passes for yes to one abstinent moving on to item 12.2 approval of resolution number 21-22 0-3 2021-22 2022 appropriations limit is there a motion to approve make a motion to approve i'll appoint you moved by board member rodriguez pena do we have a second second and seconded by board member cruz gonzalez any discussion we have an explanation on this uh superintendent mr ball can you hear me i'm sorry got myself off so yeah so the game limit is literally uh the game limit as well through by the voters um back uh to ensure that our funding levels do not exceed that which was in place from 1978 to 79 school districts also have to follow under that same guideline meaning based on our revenue that we receive and our population and our population is based off our enrollment and the cost of inflation we have to maintain those spending thresholds and the cost of living cola that comes about um this is exactly what's going on in the state of california so you see right now the governor is issuing the stimulus effect because the government also has to follow the gang limits so when their expenditures are when they receive more revenue that's not in line with their expenditures they have to release some of those fundies to stay in alignment thank you any other discussion hearing then we'll move to a vote and the vote passes four yes to one app moving on to item 12.3 approval of portable a modernization at blossom middle school um a number zero three one one nine five six make a motion to approve moved by board member cruz gonzalez second seconded by board member rodriguez pena any discussion um yes i have some questions regarding um what is the cost if we have to remove it i would have to get that um information we had not explored the possibility of removing um the portable um right now we were just exploring that if we were to do a modernization ask lawson then we would just put a fence around and it would just sit there until then yes because we currently do utilize the portal um it's used for nutrition services they have their storage and all their refrigeration in there for the central kitchen oh okay so they are okay you can utilize in yes yes ma'am any other comments questions then i'll i'll just add just to be clear true or false uh this is this is we're not approving funds or or investment necessarily in modernization on the site as we are having continuing to have conversations on um school reorganization and and what campus our campus composition will be so this is not us making a decision to go in a particular direction this is a something to help get us in alignment with with something that maybe we realize that we can better be in alignment by adding this fence around yes sir so essentially we have plans um that were previously submitted for um slauson in order for those to finally get approved bsa is requiring us to acknowledge that if we were to do those modernizations or implement them any part of it that we would at least put this fence around it and so this letter upon approval would just be given uh the essay that good faith that we're acknowledging that if we were to move forward with any modernization we would at least put defense do you have any idea how they missed this is measure k how how they missed this portable so it's not that um it was missed under a bond this was uh previously installed and it's not um it's almost like if you do a reference and i hope this is not going too far off but if you're adding on to your home you can add a bedroom to your home but until you're ready to sell it you won't get credit for that home if you go to the proper channels to be able to say oh i now have a five bedroom versus the four bedroom this is the same place we can put um portables on our campus um but if we want students to go in them then it requires dsa approval business this one was never installed with the purpose for students they didn't go through that channel but now if we were to modernize the campus we will be forced to either put a fence up for sure that we're making sure students still go on it or we would have to bring it up with hope so the fencing will go around except in the entrance where where the captures they needed to enter yes but around the back so no one yes ma'am so currently absolutely there's already a fence that will keep you from going to the area but we also leave that fence open through the day so dsa is just in just to give us that level of storage they want it around the perimeter of the room uh portable and we would have to unlock it every time we would need to go oh i understand any other questions okay then we will go ahead and move to a vote and the vote passes for yes to one abstinent which brings us to 13.0 curriculum and instruction and 13.1 approval of agreement between azusa unified school district and corwin do we have a motion to approve make a motion to approve 13.1 motion to approve moved uh moved by board member roger gaspina we have a second and seconded by um board member cruz gonzalez any discussion when will this workshop be given this will be on september 20th any other so will that mean that the people attending this are not going to be attending the western justice training so we have um we've made a pivot with that and so western justice is not going to be presenting on that day um we have had some issues getting substitutes for professional learning we're going to have uh nancy akavon with our elementary teachers working on some literacy um and some unit plans for that and then for the secondary we're going to have doug fisher talking about agency and learning acceleration i'm just i'm curious that you said we're having trouble with substitute on that for our teachers yes so um we had planned on having some professional learning uh this month and next month and uh it's quite a lot of subs and so we've had a difficult time um making sure that we if we have that number of subs it's going to be a challenge and so rather than having to cancel things um we went ahead and made a decision to pivot so we're going to do some different things with western justice right now and then we're going to um we're going to we're going to readjust i just i'm just looking forward to i mean i thought i thought the 20th was the non-sold it it is but what we've had with the professional learning with some of our other things um we're a little challenged and we're worried that we won't be able to cover the professional learning with substitutes so we decided that we would do it on the non-student day so this is the priority then the first thing in terms of it yes any other questions or comments then let's move to a vote and is this going to be in on in person or on zoom or virtually it's going to be virtually on google me and the item passes four yes the one absent moving on to item 13.2 presentation regarding state steel of civic engagement eligibility requirements mr frank kang good evening board um to try something new i'm gonna present on my screen you also have people coming in by zooming in i believe it is i just needed to speak closer um let me first try to hear my screen um and trying to share this green d no i guess they do not yet is there a way hope then that you can bring up the presentation or dr mitchell if you can bring up the presentation thank you and thank you for adjusting on the last minute um so good evening board vice president uh mcgreer my members aboard superintendent ortega members of cabinet and the azusa unified community thank you for the opportunity to share about the state field of civic engagement or for the rest of today's presentation we'll refer to the ssde as the acronym the progress we have made in developing is this unified criteria and how students will ultimately earn this deal first i would like to recognize members of our district committee who contributed the development of the criteria as you can see we have alfred zamora from gladstone marlon brown who is now at azusa high school gary lambrecht sierra canada union at sierra irene sanchez who serves thought freestyle althea zimmer who is our mr costa rice long assistant principal of glaston dr martin gomez prince of waters high school and myself we'll also be having alfred gary adam and althea helping present later on this evening the intent of ab24 the legislation that established the ssde was to encourage elementary and secondary school students to become civically engaged at the local state and national level in creating ausd's criteria our committee members always made sure the steel was accessible by our students and that student engagement reflected our community interests needs and resources also we wanted to make sure that the steel will be awarded to students who demonstrate civic engagement and understanding of the u.s and california constitutions and our democratic system of government so up next we have althea zimmer disruptosa who will provide background information leading up to our committee determination althea yeah hello good evening i hope you can all hear me um i i just wanted to take just 10 seconds and say how great the discussion was earlier um about the boundaries and voting and federal law and you know all of those things that this seal is exactly made for and how exciting it is that we're going to be uh promoting the state seal of civic engagement and azusa unified and so what you see here is just a few of the key state level activities sort of a breakdown of the timeline and when ab24 was signed into law and then the various steps that they took to develop the criteria at the state level you can see in september of 2020 so september last year the final criteria was adopted we received notification of that and then we began kind of the early stages the early process of getting more information as to what exactly was involved with that criteria and more will be said about that yeah we can go to the next one and then the next steps for the california department of education was to make sure that they were giving the support that would be necessary for um local agencies to adopt a local criteria that made sense for their um their students for their districts by providing as you can see technical assistance presentations webinars give out resources there's a newsletter there is a whole entire section of california department of education's website that is dedicated to the state seal civic engagement and then in addition to that there's a lot of local support by um laco in addition to that a little bit of our background like what brought us to where we are today and the presentation that you're seeing and the discussion around our local criteria as we developed it you can see that that news release was was given on september 10th um and the cde's web page to support the state seal was created there was an overview webinar about in november i attended that and then i brought that back and we started putting together a committee of secondary teachers at the high school level for now although this is a k-12 k12 program and and we'll get to that but for right now we put together a team of high school teachers at committee and then everybody went to a webinar uh together there were about eight of us that went and it gave us a general overview and then from there lake will put together these collaborative meetings which i have been attending every single month since and the great part about lako and michelle herzog who runs those meetings such a champion of hss is that you have districts from all over some in our county some outside of our county some from northern california coming together and helping each other kind of figure out uh what the process should be and i will say this after seeing many many districts our district is right on pace with everybody else um you know last year was a difficult year to get the ball rolling a bit um and we're we're right on pace and then again um you can see that laco has a web page it's very very it's got a lot of stuff in it all of that information all the folders everything has been shared across the district with our hss teachers uh frank i believe this may be somebody else's yes um it's gary in the audience uh gary's actually trying to get in he hasn't been sent the leak yet the link was sent in the email i during this meeting i was sent a link within zoom and gary was watching the meeting but the in zoom link was not sent to him i would bring gary lambreit over give me just one second [Music] i think i found him good evening um alfred zamora will also need to have access he's also waiting so this slide here is um as atheia said that the estate took action and then la county took action so here we have is this is a board is the next um stakeholder to take action in in the process of implementing the the state seal so you can see the board approved um pbar-5126 on april 13th 2021 and if you go to the next slide then as althea said um many of us were that first webinar uh the committee was formed that's the committee that uh the members are in the first slide and then we did monthly meetings through um through google meets and althea and frank facilitated the meeting but the meeting was really a collaborative effort by um all the the people who are on that list including tim medeiros who who left the district over the summer we looked at the template that the la county gave us we looked at templates from other schools to see what they were doing we discussed the criteria in detail we were very very collaborative in terms of consensus and we never move on until everybody from all the sites that were there could agree on the the criteria of the protocols to issue this state seal um yeah you can go the next slide so the criteria in alpha we'll talk about that in a minute but we wanted to make sure that we were inclusive of all students not just the uh the ones who had a perfect education from the get-go we want to look at every single student including our our um you know our homeless students and and students who maybe not had success early on because we wanted to make sure that this was available to everybody and adam and i being from sierra we really took that to heart made sure that everybody would be included and that's it next one is alfred yes and like miss lambright said um there's far critics that our students have to meet in order to get to steal the first criteria it is that our students are engaged in the academic work in a productive way our students are going to meet this criteria by be on track to receive either diploma or also a certificate of completion the second criteria uh basically understanding how government works um our students are gonna receive this by just kind of going through their basic energy and the social science core classes and my maintain or 2.0 or higher in these courses uh criteria three our students is like a next step so our students are gonna participate in a civic engagement project actually addressing a real world problem uh my students are going to address this problem or this criteria by presenting an issue at the city council meeting or school board meeting and actually bringing an issue to life so it's like a next step um and then criteria four uh students will demonstrate their civil understanding uh our students will do this by completing a self-reflection this can be done in various different ways to be an oral way um video or a paper it's pretty much going to reflect the experiences from start to finish so it's like no i started here at point a and i'm here now at point z so this will show their path and then criteria five it's basically a wrap up the entire process so at the very end the students are meeting with the panel um this is with the panel um and the panel will be in the ultimate you know yes or no no yes we see you see the growth that you made we see that you did pretty good and yes you will receive the civic the states of engagement or else we'll try again um but the last step step five there will be the panel with the district all righty good evening so in conclusion our next steps we'll be meeting with the social science departments to make sure that uh each school is on the same page any questions or concerns about the process will be addressed by this committee uh it's important to you know get the word out uh to the broader school uh community and as we move along you know all best practices that we use within uh this process uh will be shared amongst uh all the schools and it's a you know it's an ongoing process it's we're just at the beginning but i really feel that we have really hit the ground running uh through uh through our meetings and the progress that we have made so far in developing uh this program for the district uh regards to uh rubrics uh they will be developed and they'll be fine-tuned as we move along so that it's clear to all participants of what's expected and such and so uh as the uh as for the panel the location the meeting dates uh these will be established and we will share with you guys when these are and don't be surprised if you are asked to participate in one of these in the near future and so ultimately the goal is to get the individual student involved in civic engagement starting out at the primary grades so that as they move through the program they will be less likely uh be disenfranchised voter when it comes time for them to vote so thank you very much well thank you to the teachers um for joining us for the presentation and all their work and being part of the committee um i was wondering if the board has any questions yeah i just have a question regarding the do the students need community service hours to show their they're involved in the community yeah those community service hours could be part of one of the criteria uh because there would not be the only thing that would qualify them but yeah that they are volunteering their time or they are uh yeah yeah well more comments but yes um just first i want to thank all of you for serving on this committee i know it was something additional that you volunteered for but i think it shows your commitment and our community's commitments to the bedrock of our country right civic engagement i just want to thank all of you for that um i do have i'm really excited about this i actually when i was csba president this was my topic that i wrote in the in our csva magazine in october so this is something that's very much a passion for me and so i just wanted to throw a couple things out there for you to think about um i would love to see how we actually integrate this into our curriculum that all of our kids get so they have obviously there's steps they have to take to actually get this still but but giving them opportunities within within their regular instruction i would love to see that happen some examples that i've come across um is a really great program out of berkeley called y plan where they have they have materials that that have a teacher how they can materials teacher can use to engage their classroom in a some kind of civic um process or advocacy like around planning or something and i know for a fact that l.a county planning department has used it with a local school district so i think it's that's a really great resource and then the second resource that i want to point out is and i know you guys you've mentioned michelle herzog and and al lakel wright you know democracy school came from lake over and so i would love to see that come to our schools i would love to see that have us get that training really live that um and then the third piece that i would just recommend is we look at anaheim union high school district who sort of oh you guys i see nods right we've been really a leader in this so i'd love to see us sort of follow in their pathway um and i know we already partnered with them on other things like our community engagement initiative but i would love to see us sort of follow that lead and maybe even accelerate right because they've sort of laid a path out but we can we could leapfrog them so just a couple things thank you again so much any other questions or comments on the board okay thank you so much mr chang and everyone else for sharing this with us moving on to item 13.3 approval of the agreement between the azusa unified school district and the city of azusa we have a motion on the floor to make a motion to approve 13.3 moved by board member roger gaspina do we have a second i second seconded by board member bo do we have any discussion we do um and for those of you on the board we'll know i just want to make very clear that i'll be voting against this and i would hope that you would consider voting against it with me um and i just want to say why um i think um i really appreciate our azusa police department i think about in like 2008 students walked out of our district i'm on a mayday on late on may on may 1st and walked down i think it was citrus right there honestly and i just remember how as they were walking down um azusa pd were there but they were just sort of there to keep the kids safe and tabs on them and then as soon as they hit the border with west covina they hit the police who are in the full riot here like facing them ready to like so just it's an example of how how community driven our police are in our community right and how they're a really valued partner that being said i just i i feel like it's become very clear in the last couple years as we've had conversations around like we asked our police to do too many right and i think um having them on school campuses i think that there are ways that creative ways that we can build those partnerships with them build partnerships um and build relationships with our with both our students in our community that don't require us spending education dollars that should be going to a counselor or to go on to expanding our restorative justice work that we do um peer mentoring um i'd rather see that money spent on that and find creative ways to partner with l with our police rather than spending education dollars on having an sro on camp i would just add um and i asked our twitter to share with all of you as probably um the aclu just released a report this last this last month that really looked at the impact of having police on campuses and i just want to share a couple facts so um just these are some key findings so what they found was that in cal this is looking at california so uh schools that have as they have assigned law enforcement black student arrest rates are 7.4 times higher and their law enforcement referral rates are 4.7 times higher with latino students the 6.9 times higher um arrest rate and 4.4 times higher and enforcement referral rate for students with disability it's 4.6 times higher higher in um arrest rate and 4.8 times higher in referral rates and i just want us to think about i guess like i said i really appreciate both the thoughtfulness but that azusa pd and glendora have have had in terms of who comes on our campuses but i also want us to think about where education dollars should go and the impact of having that police presence on campus the unintended consequence of having police on campus for um for all of the school hours so with that i just want to put that on the table so everyone's clear about why i'm i'm voting against this um um and also clear that i really do appreciate the work that we do in the collaborative partnership that we have with our assistant pd and um i'd like to speak on um i i need to disagree on that um i will vote yes on it because i know we've had the sros on our campus uh our three campuses for many years and i have seen them also um working with parents working with students i do like how they've added work um going to the uh western justice and wanting to do better and wanted to work with our students i've seen them in a classroom and speaking to students i've also seen them in the parent coffee you know helping the parents understand you know why they're there on campus and if they need any assistance you know where they're at and parents were asking questions there and this is where i i look on here with this prevention you know their um safety education and prevention and um parents were um really happy they were able to open up because and i don't think students should be afraid of police officers and and i don't think that our classified employees or our administration could handle a situation that they're not trained for i i think that when my grandkids were in school and my children i actually felt safer if there was a a police officer there in in any of the campuses and i've heard parents say the same thing that they were comfortable with that i i don't think we've had ever had any big major situations i know mr phil's not available but i wanted to know how many situations have we had but bad situations at our smooth side with any of our sros at any time i myself been here almost you know 10 years i've i've never seen anything but i have seen positives i've seen the ones at azusa high and even at sierra uh when um uh miss peralta i believe she was from glendora but you know um how the how the girls went up to her and asked her questions that you know they just wanted to speak to her they're very friendly at the high schools they give award to the students you know and they acknowledge them and they should not be afraid of the police officers i think that's why i disagree and and that's my feel on it do you want to echo your request so i really would like to understand in terms of um our students right i guess the the referral rate that we have so either arrest rate and or um referrals i know i mean anecdotally i know for example i heard of an incident with a student at glasgow high school who through the sro referring them ended up with some kind of picket from covina police department so i would like to understand like what do those numbers look like in our district right um um maybe over the last five well this last year doesn't count so i i think maybe you can use judgment in terms of what kind of information you can get first in terms of looking back on that that probably could have happened like two three years ago i remember the situation we did discuss that any other questions or comments they did add on here um the provision that that i requested regarding parents being contacted um you know and that was another situation we had with the parent any other questions are coming i do for allowing me to share my thoughts um miss pena what one thing you said that really hit me was what are we trained to do each of us are trained to do generally we're specialists right and generally trust each other and as experts in our specialty and at the same time i want to acknowledge that i think it's critically important that we um are deliberate and meaningful in our efforts to cross train so that we don't have to be experts in everything but we need to have continuous development and understanding in a little bit of something else and if that means law enforcement training in or sort of justice in counseling strategies and a little bit of um training among our teachers and staff of what law enforcement does and kind of what they're faced with not asking for everyone to jump into the other person's shoes but to build that not only the perspective but some of that prostrating um and ms cruz gonzalez i also uh really some things you said really resonated with me um and i'm taking it a little bit step further regarding the over representation of black and brown students in both our dis discipline referrals and of course in our prison system and um we need to as we have talked about in several meetings about our diversity equity inclusion work i think if we don't um bring those statistics into a real-life analysis of what we're trying to do with sros and restorative justice and trauma informed teaching and learning i think we're missing the mark all of that being said um i come from a law enforcement family and so i i see i have my own personal experience and also as as a parent i have hope and i also have some insecurity around what law enforcement can do around um securing our schools and um i hope that we can allocate educational dollars towards counseling and restorative justice programs and cross training and perspective building and be able to support sros on campus in this way if only for the um the outcome that we hope never happens where we might have an active shooter or other type of catastrophic event on campus um i hope that never comes to bear but i'm i'm not willing to take that risk at this moment in this way and i hope we can continue to have a very healthy and critical dialogue around school safety and what that means um and not make it school safety is one dimensional and that means we have an sro on campus thank you any other comments questions i'll just go ahead and add it it seems to me that we we oftentimes have this conversation every year when this item comes up for for the vote and and i i think that it may be wise for us to have some space to discuss this outside of uh outside of a like a pending boat and if we were to have some some conversation around what what are those things we as the i guess for lack of better where the contracting agency that that is that is contracting our the sros to be on our campuses what are those things that we are asking uh those officers to do or not do what what what are those parameters i know that we added uh you know in addition to the contract how does that even how does that play out and and what is the enforceability of that or not um i think that there's there's room for some conversation i mean it it may be worthwhile to kind of to hear um you know some thoughts and perspectives from some of our students what what what do they say how can we how can bring in some of this data and and understand what that data says and and what data do we have um as board member cruz gonzalez uh requested what data do we have for our school district and how that plays out here um border rodriguez pena one of the things that you said is no one should be afraid of police officers and and while i while i agree with that i also acknowledge that there are many folks who are many students who are um and and and that's a and that's a reality and so even as we as we look at uh maybe some of the you know unpack and examine some of the reasons why that may be the case but also explore what are some of the ways that we can dismantle some of those those uh fears that that exist in partnership with the azusa unif um apd as well as covina pd and i guess i would say it probably depends on each person's personal experience i'll say for me having gone to the gladstone high school and i'll say having been a knucklehead myself um the the resource officer that was there officer bob schenko was i i still remember him and know him and recognize the resource that he was in my life and the ways that he mentored me in in ways that others put it in ways that others didn't and and i and i'm grateful for for him and and for that that relationship that i had with him but i know that that's you know that's anecdotal that's that's my experience and not everybody has that same experience so i guess what i'm what i'm suggesting that we we do is how can we find space to to have a larger conversation around we've had a large conversation today but how can we have a conversation where there where we can discuss our philosophy and our preferences and then we can we can go to our partners within the city with this as opposed to um having a conversation only when there's an item is on the floor for for a vote i mean i like that idea i would just i would suggest to sabrina's point earlier that maybe we think more broadly right because in my mind this is the conversation about how are our schools both safe and welcoming right i mean how we create an environment and to me that's the conversation that i'd like to have because i would like to talk about not only the vision for the outcomes but how do we get there and i think obviously the srs may be a part of that but to me that's not in terms of when we look at our vision and mission for our district i mean that's not that's a really granular conversation and i'd rather have the broader and i i agree i think that i think that this could be a broad conversation i i would hope that as as this comes up every year and every year we have an extended conversation about this and so i i would hope that as as we as we cast vision and have that that that broader conversation that there is still room to certainly ensure that we discuss this item within it um so that we can have a general you know an understanding of of where we might go within that particular lane of of this product maybe adding it to one of our workshops or you know study sessions or what have you we think we can paste it just on this item or remember um maybe one thing we can think about mr ortega is some longitudinal data around discipline referrals and sr activity so that when we do have this conversation again we can talk about our statistic and you know increase how many how many more counseling hours have we provided to our students how many fewer discipline referrals that we had that i think those that type of data would be helpful in this conversation but could i also request um did we have this conversation prior to may of 20 is that if is that feasible to have again so that we're we're not but up against uh the next time that we're voting about this but instead we have the conversation well before any other questions or comment okay then we will go ahead and vote and the item passes three yes one no and one abstinent moving on the item 13.4 approval of the memorandum of understanding between azusa unified school district and the city of covina do we have a motion on the floor to make a motion to approve 13.4 motion to approve by board member rodriguez pena that we have a second second seconded by board member beau any discussion um just so it you know that for our our board norms you know explaining if i'm gonna vote against something and for the same reason as a previous item i'm gonna be putting no as well here any other questions comment you know what i said prior i say the same on um 13.4 you too we'll go and move to a vote and the motion passes uh four yeses i did that by accident i was on autopilot can you change that to a no for me please yeah or you could just can you just change it in the in a minute yeah i i was just you know you just go on auto pilot okay so we will we will vote again all right thank you and the motion passes four excuse me three yeses one no and one app moving on to item 14.0 human resources and 14.1 approval of the memorandum of understanding between the azusa unified school district branch alliance for educate uh educator diversity and azusa pacific university do we have a motion to approve 14.1 make motion to approve 14.1 move by board member rodriguez pena do we have a second i second seconded by board member bo any discussion yeah i have questions about this um so is this is this going to be connected to a residency program or this is just bringing in more diversity in the teacher pipeline what is this this is not uh the future residency that we've um talked about previously this is um teacher or future candidate preparation um by way of the branch alliance uh for educator diversity uh referred to here at branch ed they will be providing uh professional development training to students who are in the teacher preparation program at the souza pacific university uh and those candidates when um assigned to school sites for the student teaching program would come with that training and um apu being one of our closest and biggest partners for our teacher candidates um we see this as being a vehicle to continuously grow in this area of diversity education for our future uh candidate so just so this would would this just be for the teacher candidates coming to azusa then it's not it's or is apu going to be doing this video on this we uh we are one of several um districts that this is a pacific um university is partnering uh for this for this branch at mou so i just want to say i really i really think that we should find a way to just um congratulate or just appreciate apu that they're focusing on diversity and bringing somebody with this depth around some teacher diversity and equity because i think it it's a smart move maybe based on our community but i think but you know one that maybe not um um doesn't just happen on autopilot so i just want to appreciate the intentional intentionality of it any other questions or comments then let's move to a vote and the motion passes four yes to one absent moving on to item 14.2 approval of the memorandum of understanding between azusa unified school district and concordia university is there a motion on the floor make a motion to approve 14.2 on second move by board member rodriguez pena and seconded by board member uh cruz gonzalez uh any discussion yeah i have a question regarding the um the budget turn at the impact they're we're not paying anything for for this correct but outside here i noticed that it talked about money i'm wondering if there's no money or where is this coming from correct this is not this this does not have any uh budgetary impact wherein the district has to pay for this uh partnership with concordia with this mou articulates is that we would be receiving um a teacher candidate for uh student teaching purposes and also their counselor uh candidates for uh to clear their i'm trying to get their service hours um so the the reference in the mou payment is um does not does not signify that we would be uh paying or rather the district will be paying for this third obligation for the program to participate in the program and the the uh the master teacher or the counselor supervising the counselor who was in the program would be getting payment by way of the universe oh the students painted correct oh all right thank you any other question or comment hearing none it's a call for the vote the motion passes four yes the one absent moving on to item 14.3 uh azusa unified school district sunshine proposal for the 2021-22 fiscal year negotiations with azusa educators association yes the next series of board agenda items and they will be presented in trios represent the sunshine process um actually i'm happy that uh this comes on the heels of the presentation we just i received from the services team and the teachers because this really is the public's opportunity to speak into the parts of the contract that will be negotiated throughout the negotiation year uh so this is a it starts this process starts off with a um a information item uh announcing that we will be entering uh negotiations um and the second piece to this uh is the uh actual hearing that will take place and then this uh will conclude in the third part with the board taking action uh for each of the different uh components so today you will see on three different uh groups of sunshine processed the uh district's sunshine proposal with aea uh the district's sunshine proposal with csda and then lastly the aea's sunshine proposal for the district any other questions okay then we will move to item 14.4 uh which is indeed that public hearing um do we have a motion to open a public hearing i make a motion to open uh public hearing 14.4 a second so moved to open public hearing uh by board member rodriguez pena and seconded by board member uh who's gonzalez any discussion then let's go for the vote the vote passes four yes the one absent do we have anyone present here in person or do we have anyone uh joining us virtually who would like to speak on this item we have no hand grades virtually hearing none then i will go ahead and close this public hearing and we will move on to item 14.5 the board of education is required to officially approve the azus unified school district sunshine proposal for the fiscal year 2021-22 fiscal year negotiations with azusa education educators association is there a motion to make a motion to approve 14.5 moved by board member rodriguez pena my second seconded by board member bo any discussion then let's move to a vote and the item passes four yes to one absent moving on to item 14.6 azusa unified school district sunshine proposal for the 2021 22 fiscal year negotiations with the california school employees association uh mr unkill do you have anything to add no my previous comment uh captured this is another information item this time this is a district sunshine proposal with uh speaking negotiations with psta okay then we will move to item 14.7 which is public hearing uh is there a motion on the floor to open the public hearing i make a motion to open public hearing on 14.7 moved by board member rodriguez pena do we have a second a second seconded by board member bo uh lit any discussion let's go ahead and vote uh it passes four yes to one absent so the public hearing is now open do we have anyone present or anyone joining us virtually who would like to speak on this item we have no hands raised virtually [Music] then we will go ahead and close this public hearing at 905 pm and we will move to item 14.8 uh the board of education is required to officially approve the azusa unified school district sunshine proposal for the 2021-22 fiscal year negotiations with the california school employees association we have a motion on the floor and make a motion to approve 14.8 moved by board member rodriguez pena do we have a second a second seconded by board member bo any discussion then let's move to a vote and the item passes for yes and moving on to item 14.9 azusa educators association sunshine proposal for the 2021 2022 fiscal year negotiations with azusa unified school district uh mr rankino i i presume that there's nothing to add on this item correct the only difference is that this is the the educators association sunshine proposal uh for the articles they intend to bring forward in negotiations with the district thank you then we will move to item 14.10 public hearing is there a motion on the floor to open the public hearing make a motion um on 14.10 to the public hearing moved by board member rodriguez pena do we have a second second seconded by board member bo any discussion hearing none let's move to a vote and the item passes four yes to one absent so this public hearing is officially open at 9 07 pm do we have anyone here uh or online joining us virtually who would like to make a comment on this item we have no hands raised virtually okay i'm hearing none then i will close this this public hearing at 907 pm and that will move us to item 14.11.

is there a motion to approve item 11.1 moved by board member rodriguez pena seconded by board member cruz gonzalez any discussion yes my discussion uh regarding the this item is on on the borrowing does does the money that is being borrowed is it all going to the general funds or where is this funding going to yeah so um thank you for that question so this resolution gives us the authority to borrow from fund 14 25 and 67 in the event that fund one is short on cash and we have not had to um borrow from any of these funds but this is a typical routine nature to put step districts up in position in case we have deferral like last year we had a deferral of almost 10 million dollars if we didn't have enough cash the last year's resolution would have given us the authority to borrow up to uh 10 million dollars if we needed to but we would have to repay the money back to those funds fighting okay but it's not specifically for a certain nominee it's just for general funds just a general fund cash levels are low we could borrow from these funds just to make you pay those bills such as payroll and other important expenses thank you you're welcome any other discussion then we'll move to a vote and the vote passes four yes to one absent and now we move to item 11.2 which was formerly item 10.11 approval of the advancement grant program agreement between the zeus unified school district and los angeles county art and culture we have a motion to approve 11.2 make a motion to approve second moved by board member cruz gonzalez and seconded by board member rodriguez pena any discussion yes my question regarding um 11.2 is on this grant the um what are we using this brand for and what programs are we going to use funding for i'd be happy to answer that question so this is the second year in a row that we have received this grant um we are a part of what's called the arts elective network and so we were able to apply for this money um this is a matching grant funding opportunity and so we will be funding um one section of a visual arts coordinator and that's what we did last year it will also provide funding to support a mentoring program that we've had with our secondary students right we started that right before we shut down with covid and so we had a partnership with um zeus pacific university and uh had begun a mentoring partnership and so uh part of this would go toward um you know continuing with that that partnership as well um and also uh for professional learning and continuing a plc um across um all of the secondary um art teachers the middle and high school and then it there's even plans with our strategic plan to um to begin to incorporate some of the strategies and programs with our elementary students as well so is this you know art would be music and art right actually yeah music but this is this is for visual arts and we already have a music coordinator that's funded by our lcap um and some funding that goes along with that so that's what we're using this matching grant money for thank you very much so i just um i i really appreciate this i appreciate that we developed the the art our vision i know yolanda ortiz sat on that committee um i do think right now we're at a really opportune moment to think about how do we double down and invest in art and i think just an example that i think of is i appreciate that we've invested in what is the elementary program that we use the art masters or made them i appreciate that but that's a package program that we deliver right like right now with a lot of one-time money is an opportunity time to invest in professional development about maybe around art it gave our teachers the capacity to be able to embed that i mean obviously it would be even better if we could have art teachers but i think i want us to think creatively about those one-time dollars that we're getting to recover from the pandemic and think about how do we how do we build the capacity of our staff so that we can just that we can continue to improve what what are what our students get right i think i think about a reference earlier something about like what is par for our community right i think i think i i want us to always be thinking about what can we do better educationally and so that's i just want to put that on the table for us to think about and think about how do we double down on art especially thinking about social emotional learning and you know how important is students and thinking about maybe that's one area that we could focus on any other comment okay then let's go ahead and move to a boat and the item passes for yes to one absent moving on to 12.0 business and finance and 12.1 2020 the 2021 unaudited actual financial report thank you before i begin i want to take the opportunity to thank um bennett norris director of physical services and her team for the hard work um this is a direct reflection of them digging in deeper we're still going through the process of cleaning up the budget but i'm proud of what we're presenting tonight and i'm going to go forward so thank you again so here we are unaudited actors the unknown actuals is basically a culmination of the 2021 fiscal year so we're going to present to show exactly what our total revenues were what our actual expenditures are and what is our current independent amount an audit actual is a requirement by edcold so we have to have all of our reporting for all of our financial activity through june 30th of the 2021 school year to the county office of education by september 15 this is also used by our external auditors which is when they come in in december to give us a thumbs up thumbs down on work that we did in our efforts to present these numbers today so here is our total general fund revenue for both unrestricted and respected resources so we have that we brought in 121 million dollars for the entire 2021 school year this includes all one-time funds and all ongoing to give us a breakdown of what this looks like 70 percent of our revenue comes from lcfs services which is how we also fund our lcal we have six percent comes from local revenue eleven percent state revenue and thirteen percent comes from the federal government any questions here and this is our total general fund expenditures both unrestricted and restricted and we spent of the 121.

the board of education is required to officially approve the azusa educators association sunshine proposal for the 2021-22 fiscal year negotiations with azusa unified school district is there a motion on the floor to make motion on 14.11.

21 million dollars that we received we spent 114 million here is a breakdown of those expenditures so about 78 of our funding went directly to our employees with 15 percent going to classify salaries 39 certificated salaries and 21 going to employee benefits any questions here later on but i'm very simple it might be you might okay no problem so here's how you determine if your deficit spending or if you have excess revenue so that is based off your current year revenues minus your current year's expenditures so for the 2021 school year we did not deficit spend we actually uh finished with a surplus of 7.4 million but you will see that i'm going to that has been assigned at our any fund balance on the next one any questions here so here we're at our ending fund balance we are ending out the year with 20.9 million dollars of that 5.9 million is being assigned for unspent supplemental and concentration funds that will be carried over one million is assigned for the aea reserve we also have revolving cash which is required for 25 000 we met our 3 reserve by having 3.4 million and we also have our unspent leo friend uh 2.7 for expanded learning and also 291 000 for our paraprofessional any questions here yeah so this is actually exactly what thank you this is what i was going to ask i'm just 30 about where these where these unspent funds are in so can looking at this um just really broadly um so how much of this is connected to then i guess one time dollars related to ovid that would be expanding learning opportunities pieces yes just those two so that's like around three million yeah and those need to be expended by when we have until june 30 to spin though and we think we can go to july because we could have one more extended school year summer okay and then my second question is around the elk supplemental concentration dollars that's a significant amount of money right 6 million so um how do we have you thought about how we're going to spend those dollars and are we going to continue to keep them under supplemental concentration and expenditures what's our intent with that with that money i will start but we are going to keep it assigned we started this trend during first interim um and we are committed to assigning the funds and those funds will stay um restrictive for those purposes only one of the things that we've been working on is a high dosage tutoring plan and so using uh using that funding to really you know get get people into our classrooms and support the learning so i think there's a there's a quite a bit of opportunity for us to be able to do that this year and then the other question i have is not i don't see it here but um some of the additional dollars that have come in for this year right um it would be great to understand those one-time dollars maybe some of the federal ester funds right i appreciate that we don't have to have a plan until later on later on this fall but i think it would be good to understand at our next board meeting not the study session for the next board meeting at least how much money how much money that is and just like roughly what are the criteria around that money so i i would say that all blanket to all of these covered one-time dollars to understand um that as well as understanding some of the potential opportunities that were in the state budget like for example the community schools grant right there a couple other pieces that we're going to be getting on we we have the potential to get i just want to understand what those opportunities are out there as well as the money that we have in the bank and thinking about how are we gonna any other questions on this slide thank you so next step so upon approval um from the board of education tonight this will be sent to the county office um of education um preferably tomorrow or on before the 15th up and then on our december 14th board meeting our auditors will be here i'm giving us basically a report card on how did we do um are our numbers good if they had any audio findings or any recommendations that they at this time is a recommendation it is our recommendation that the board approves and receives the unaudited action report closing out the 2021 physical school year thank you mr mall with that we move uh is an info and action item and so is there a motion on the floor uh in regards to this item i make motion to approve 12.2 moved by board member rodriguez pena the 12th for 12.1 right board member rodrigo um okay 12.1 excuse me yes and do we have a second by second seconded by board member beau any other discussion with that we will move to a vote and the vote passes for yes to one abstinent moving on to item 12.2 approval of resolution number 21-22 0-3 2021-22 2022 appropriations limit is there a motion to approve make a motion to approve i'll appoint you moved by board member rodriguez pena do we have a second second and seconded by board member cruz gonzalez any discussion we have an explanation on this uh superintendent mr ball can you hear me i'm sorry got myself off so yeah so the game limit is literally uh the game limit as well through by the voters um back uh to ensure that our funding levels do not exceed that which was in place from 1978 to 79 school districts also have to follow under that same guideline meaning based on our revenue that we receive and our population and our population is based off our enrollment and the cost of inflation we have to maintain those spending thresholds and the cost of living cola that comes about um this is exactly what's going on in the state of california so you see right now the governor is issuing the stimulus effect because the government also has to follow the gang limits so when their expenditures are when they receive more revenue that's not in line with their expenditures they have to release some of those fundies to stay in alignment thank you any other discussion hearing then we'll move to a vote and the vote passes four yes to one app moving on to item 12.3 approval of portable a modernization at blossom middle school um a number zero three one one nine five six make a motion to approve moved by board member cruz gonzalez second seconded by board member rodriguez pena any discussion um yes i have some questions regarding um what is the cost if we have to remove it i would have to get that um information we had not explored the possibility of removing um the portable um right now we were just exploring that if we were to do a modernization ask lawson then we would just put a fence around and it would just sit there until then yes because we currently do utilize the portal um it's used for nutrition services they have their storage and all their refrigeration in there for the central kitchen oh okay so they are okay you can utilize in yes yes ma'am any other comments questions then i'll i'll just add just to be clear true or false uh this is this is we're not approving funds or or investment necessarily in modernization on the site as we are having continuing to have conversations on um school reorganization and and what campus our campus composition will be so this is not us making a decision to go in a particular direction this is a something to help get us in alignment with with something that maybe we realize that we can better be in alignment by adding this fence around yes sir so essentially we have plans um that were previously submitted for um slauson in order for those to finally get approved bsa is requiring us to acknowledge that if we were to do those modernizations or implement them any part of it that we would at least put this fence around it and so this letter upon approval would just be given uh the essay that good faith that we're acknowledging that if we were to move forward with any modernization we would at least put defense do you have any idea how they missed this is measure k how how they missed this portable so it's not that um it was missed under a bond this was uh previously installed and it's not um it's almost like if you do a reference and i hope this is not going too far off but if you're adding on to your home you can add a bedroom to your home but until you're ready to sell it you won't get credit for that home if you go to the proper channels to be able to say oh i now have a five bedroom versus the four bedroom this is the same place we can put um portables on our campus um but if we want students to go in them then it requires dsa approval business this one was never installed with the purpose for students they didn't go through that channel but now if we were to modernize the campus we will be forced to either put a fence up for sure that we're making sure students still go on it or we would have to bring it up with hope so the fencing will go around except in the entrance where where the captures they needed to enter yes but around the back so no one yes ma'am so currently absolutely there's already a fence that will keep you from going to the area but we also leave that fence open through the day so dsa is just in just to give us that level of storage they want it around the perimeter of the room uh portable and we would have to unlock it every time we would need to go oh i understand any other questions okay then we will go ahead and move to a vote and the vote passes for yes to one abstinent which brings us to 13.0 curriculum and instruction and 13.1 approval of agreement between azusa unified school district and corwin do we have a motion to approve make a motion to approve 13.1 motion to approve moved uh moved by board member roger gaspina we have a second and seconded by um board member cruz gonzalez any discussion when will this workshop be given this will be on september 20th any other so will that mean that the people attending this are not going to be attending the western justice training so we have um we've made a pivot with that and so western justice is not going to be presenting on that day um we have had some issues getting substitutes for professional learning we're going to have uh nancy akavon with our elementary teachers working on some literacy um and some unit plans for that and then for the secondary we're going to have doug fisher talking about agency and learning acceleration i'm just i'm curious that you said we're having trouble with substitute on that for our teachers yes so um we had planned on having some professional learning uh this month and next month and uh it's quite a lot of subs and so we've had a difficult time um making sure that we if we have that number of subs it's going to be a challenge and so rather than having to cancel things um we went ahead and made a decision to pivot so we're going to do some different things with western justice right now and then we're going to um we're going to we're going to readjust i just i'm just looking forward to i mean i thought i thought the 20th was the non-sold it it is but what we've had with the professional learning with some of our other things um we're a little challenged and we're worried that we won't be able to cover the professional learning with substitutes so we decided that we would do it on the non-student day so this is the priority then the first thing in terms of it yes any other questions or comments then let's move to a vote and is this going to be in on in person or on zoom or virtually it's going to be virtually on google me and the item passes four yes the one absent moving on to item 13.2 presentation regarding state steel of civic engagement eligibility requirements mr frank kang good evening board um to try something new i'm gonna present on my screen you also have people coming in by zooming in i believe it is i just needed to speak closer um let me first try to hear my screen um and trying to share this green d no i guess they do not yet is there a way hope then that you can bring up the presentation or dr mitchell if you can bring up the presentation thank you and thank you for adjusting on the last minute um so good evening board vice president uh mcgreer my members aboard superintendent ortega members of cabinet and the azusa unified community thank you for the opportunity to share about the state field of civic engagement or for the rest of today's presentation we'll refer to the ssde as the acronym the progress we have made in developing is this unified criteria and how students will ultimately earn this deal first i would like to recognize members of our district committee who contributed the development of the criteria as you can see we have alfred zamora from gladstone marlon brown who is now at azusa high school gary lambrecht sierra canada union at sierra irene sanchez who serves thought freestyle althea zimmer who is our mr costa rice long assistant principal of glaston dr martin gomez prince of waters high school and myself we'll also be having alfred gary adam and althea helping present later on this evening the intent of ab24 the legislation that established the ssde was to encourage elementary and secondary school students to become civically engaged at the local state and national level in creating ausd's criteria our committee members always made sure the steel was accessible by our students and that student engagement reflected our community interests needs and resources also we wanted to make sure that the steel will be awarded to students who demonstrate civic engagement and understanding of the u.s and california constitutions and our democratic system of government so up next we have althea zimmer disruptosa who will provide background information leading up to our committee determination althea yeah hello good evening i hope you can all hear me um i i just wanted to take just 10 seconds and say how great the discussion was earlier um about the boundaries and voting and federal law and you know all of those things that this seal is exactly made for and how exciting it is that we're going to be uh promoting the state seal of civic engagement and azusa unified and so what you see here is just a few of the key state level activities sort of a breakdown of the timeline and when ab24 was signed into law and then the various steps that they took to develop the criteria at the state level you can see in september of 2020 so september last year the final criteria was adopted we received notification of that and then we began kind of the early stages the early process of getting more information as to what exactly was involved with that criteria and more will be said about that yeah we can go to the next one and then the next steps for the california department of education was to make sure that they were giving the support that would be necessary for um local agencies to adopt a local criteria that made sense for their um their students for their districts by providing as you can see technical assistance presentations webinars give out resources there's a newsletter there is a whole entire section of california department of education's website that is dedicated to the state seal civic engagement and then in addition to that there's a lot of local support by um laco in addition to that a little bit of our background like what brought us to where we are today and the presentation that you're seeing and the discussion around our local criteria as we developed it you can see that that news release was was given on september 10th um and the cde's web page to support the state seal was created there was an overview webinar about in november i attended that and then i brought that back and we started putting together a committee of secondary teachers at the high school level for now although this is a k-12 k12 program and and we'll get to that but for right now we put together a team of high school teachers at committee and then everybody went to a webinar uh together there were about eight of us that went and it gave us a general overview and then from there lake will put together these collaborative meetings which i have been attending every single month since and the great part about lako and michelle herzog who runs those meetings such a champion of hss is that you have districts from all over some in our county some outside of our county some from northern california coming together and helping each other kind of figure out uh what the process should be and i will say this after seeing many many districts our district is right on pace with everybody else um you know last year was a difficult year to get the ball rolling a bit um and we're we're right on pace and then again um you can see that laco has a web page it's very very it's got a lot of stuff in it all of that information all the folders everything has been shared across the district with our hss teachers uh frank i believe this may be somebody else's yes um it's gary in the audience uh gary's actually trying to get in he hasn't been sent the leak yet the link was sent in the email i during this meeting i was sent a link within zoom and gary was watching the meeting but the in zoom link was not sent to him i would bring gary lambreit over give me just one second [Music] i think i found him good evening um alfred zamora will also need to have access he's also waiting so this slide here is um as atheia said that the estate took action and then la county took action so here we have is this is a board is the next um stakeholder to take action in in the process of implementing the the state seal so you can see the board approved um pbar-5126 on april 13th 2021 and if you go to the next slide then as althea said um many of us were that first webinar uh the committee was formed that's the committee that uh the members are in the first slide and then we did monthly meetings through um through google meets and althea and frank facilitated the meeting but the meeting was really a collaborative effort by um all the the people who are on that list including tim medeiros who who left the district over the summer we looked at the template that the la county gave us we looked at templates from other schools to see what they were doing we discussed the criteria in detail we were very very collaborative in terms of consensus and we never move on until everybody from all the sites that were there could agree on the the criteria of the protocols to issue this state seal um yeah you can go the next slide so the criteria in alpha we'll talk about that in a minute but we wanted to make sure that we were inclusive of all students not just the uh the ones who had a perfect education from the get-go we want to look at every single student including our our um you know our homeless students and and students who maybe not had success early on because we wanted to make sure that this was available to everybody and adam and i being from sierra we really took that to heart made sure that everybody would be included and that's it next one is alfred yes and like miss lambright said um there's far critics that our students have to meet in order to get to steal the first criteria it is that our students are engaged in the academic work in a productive way our students are going to meet this criteria by be on track to receive either diploma or also a certificate of completion the second criteria uh basically understanding how government works um our students are gonna receive this by just kind of going through their basic energy and the social science core classes and my maintain or 2.0 or higher in these courses uh criteria three our students is like a next step so our students are gonna participate in a civic engagement project actually addressing a real world problem uh my students are going to address this problem or this criteria by presenting an issue at the city council meeting or school board meeting and actually bringing an issue to life so it's like a next step um and then criteria four uh students will demonstrate their civil understanding uh our students will do this by completing a self-reflection this can be done in various different ways to be an oral way um video or a paper it's pretty much going to reflect the experiences from start to finish so it's like no i started here at point a and i'm here now at point z so this will show their path and then criteria five it's basically a wrap up the entire process so at the very end the students are meeting with the panel um this is with the panel um and the panel will be in the ultimate you know yes or no no yes we see you see the growth that you made we see that you did pretty good and yes you will receive the civic the states of engagement or else we'll try again um but the last step step five there will be the panel with the district all righty good evening so in conclusion our next steps we'll be meeting with the social science departments to make sure that uh each school is on the same page any questions or concerns about the process will be addressed by this committee uh it's important to you know get the word out uh to the broader school uh community and as we move along you know all best practices that we use within uh this process uh will be shared amongst uh all the schools and it's a you know it's an ongoing process it's we're just at the beginning but i really feel that we have really hit the ground running uh through uh through our meetings and the progress that we have made so far in developing uh this program for the district uh regards to uh rubrics uh they will be developed and they'll be fine-tuned as we move along so that it's clear to all participants of what's expected and such and so uh as the uh as for the panel the location the meeting dates uh these will be established and we will share with you guys when these are and don't be surprised if you are asked to participate in one of these in the near future and so ultimately the goal is to get the individual student involved in civic engagement starting out at the primary grades so that as they move through the program they will be less likely uh be disenfranchised voter when it comes time for them to vote so thank you very much well thank you to the teachers um for joining us for the presentation and all their work and being part of the committee um i was wondering if the board has any questions yeah i just have a question regarding the do the students need community service hours to show their they're involved in the community yeah those community service hours could be part of one of the criteria uh because there would not be the only thing that would qualify them but yeah that they are volunteering their time or they are uh yeah yeah well more comments but yes um just first i want to thank all of you for serving on this committee i know it was something additional that you volunteered for but i think it shows your commitment and our community's commitments to the bedrock of our country right civic engagement i just want to thank all of you for that um i do have i'm really excited about this i actually when i was csba president this was my topic that i wrote in the in our csva magazine in october so this is something that's very much a passion for me and so i just wanted to throw a couple things out there for you to think about um i would love to see how we actually integrate this into our curriculum that all of our kids get so they have obviously there's steps they have to take to actually get this still but but giving them opportunities within within their regular instruction i would love to see that happen some examples that i've come across um is a really great program out of berkeley called y plan where they have they have materials that that have a teacher how they can materials teacher can use to engage their classroom in a some kind of civic um process or advocacy like around planning or something and i know for a fact that l.a county planning department has used it with a local school district so i think it's that's a really great resource and then the second resource that i want to point out is and i know you guys you've mentioned michelle herzog and and al lakel wright you know democracy school came from lake over and so i would love to see that come to our schools i would love to see that have us get that training really live that um and then the third piece that i would just recommend is we look at anaheim union high school district who sort of oh you guys i see nods right we've been really a leader in this so i'd love to see us sort of follow in their pathway um and i know we already partnered with them on other things like our community engagement initiative but i would love to see us sort of follow that lead and maybe even accelerate right because they've sort of laid a path out but we can we could leapfrog them so just a couple things thank you again so much any other questions or comments on the board okay thank you so much mr chang and everyone else for sharing this with us moving on to item 13.3 approval of the agreement between the azusa unified school district and the city of azusa we have a motion on the floor to make a motion to approve 13.3 moved by board member roger gaspina do we have a second i second seconded by board member bo do we have any discussion we do um and for those of you on the board we'll know i just want to make very clear that i'll be voting against this and i would hope that you would consider voting against it with me um and i just want to say why um i think um i really appreciate our azusa police department i think about in like 2008 students walked out of our district i'm on a mayday on late on may on may 1st and walked down i think it was citrus right there honestly and i just remember how as they were walking down um azusa pd were there but they were just sort of there to keep the kids safe and tabs on them and then as soon as they hit the border with west covina they hit the police who are in the full riot here like facing them ready to like so just it's an example of how how community driven our police are in our community right and how they're a really valued partner that being said i just i i feel like it's become very clear in the last couple years as we've had conversations around like we asked our police to do too many right and i think um having them on school campuses i think that there are ways that creative ways that we can build those partnerships with them build partnerships um and build relationships with our with both our students in our community that don't require us spending education dollars that should be going to a counselor or to go on to expanding our restorative justice work that we do um peer mentoring um i'd rather see that money spent on that and find creative ways to partner with l with our police rather than spending education dollars on having an sro on camp i would just add um and i asked our twitter to share with all of you as probably um the aclu just released a report this last this last month that really looked at the impact of having police on campuses and i just want to share a couple facts so um just these are some key findings so what they found was that in cal this is looking at california so uh schools that have as they have assigned law enforcement black student arrest rates are 7.4 times higher and their law enforcement referral rates are 4.7 times higher with latino students the 6.9 times higher um arrest rate and 4.4 times higher and enforcement referral rate for students with disability it's 4.6 times higher higher in um arrest rate and 4.8 times higher in referral rates and i just want us to think about i guess like i said i really appreciate both the thoughtfulness but that azusa pd and glendora have have had in terms of who comes on our campuses but i also want us to think about where education dollars should go and the impact of having that police presence on campus the unintended consequence of having police on campus for um for all of the school hours so with that i just want to put that on the table so everyone's clear about why i'm i'm voting against this um um and also clear that i really do appreciate the work that we do in the collaborative partnership that we have with our assistant pd and um i'd like to speak on um i i need to disagree on that um i will vote yes on it because i know we've had the sros on our campus uh our three campuses for many years and i have seen them also um working with parents working with students i do like how they've added work um going to the uh western justice and wanting to do better and wanted to work with our students i've seen them in a classroom and speaking to students i've also seen them in the parent coffee you know helping the parents understand you know why they're there on campus and if they need any assistance you know where they're at and parents were asking questions there and this is where i i look on here with this prevention you know their um safety education and prevention and um parents were um really happy they were able to open up because and i don't think students should be afraid of police officers and and i don't think that our classified employees or our administration could handle a situation that they're not trained for i i think that when my grandkids were in school and my children i actually felt safer if there was a a police officer there in in any of the campuses and i've heard parents say the same thing that they were comfortable with that i i don't think we've had ever had any big major situations i know mr phil's not available but i wanted to know how many situations have we had but bad situations at our smooth side with any of our sros at any time i myself been here almost you know 10 years i've i've never seen anything but i have seen positives i've seen the ones at azusa high and even at sierra uh when um uh miss peralta i believe she was from glendora but you know um how the how the girls went up to her and asked her questions that you know they just wanted to speak to her they're very friendly at the high schools they give award to the students you know and they acknowledge them and they should not be afraid of the police officers i think that's why i disagree and and that's my feel on it do you want to echo your request so i really would like to understand in terms of um our students right i guess the the referral rate that we have so either arrest rate and or um referrals i know i mean anecdotally i know for example i heard of an incident with a student at glasgow high school who through the sro referring them ended up with some kind of picket from covina police department so i would like to understand like what do those numbers look like in our district right um um maybe over the last five well this last year doesn't count so i i think maybe you can use judgment in terms of what kind of information you can get first in terms of looking back on that that probably could have happened like two three years ago i remember the situation we did discuss that any other questions or comments they did add on here um the provision that that i requested regarding parents being contacted um you know and that was another situation we had with the parent any other questions are coming i do for allowing me to share my thoughts um miss pena what one thing you said that really hit me was what are we trained to do each of us are trained to do generally we're specialists right and generally trust each other and as experts in our specialty and at the same time i want to acknowledge that i think it's critically important that we um are deliberate and meaningful in our efforts to cross train so that we don't have to be experts in everything but we need to have continuous development and understanding in a little bit of something else and if that means law enforcement training in or sort of justice in counseling strategies and a little bit of um training among our teachers and staff of what law enforcement does and kind of what they're faced with not asking for everyone to jump into the other person's shoes but to build that not only the perspective but some of that prostrating um and ms cruz gonzalez i also uh really some things you said really resonated with me um and i'm taking it a little bit step further regarding the over representation of black and brown students in both our dis discipline referrals and of course in our prison system and um we need to as we have talked about in several meetings about our diversity equity inclusion work i think if we don't um bring those statistics into a real-life analysis of what we're trying to do with sros and restorative justice and trauma informed teaching and learning i think we're missing the mark all of that being said um i come from a law enforcement family and so i i see i have my own personal experience and also as as a parent i have hope and i also have some insecurity around what law enforcement can do around um securing our schools and um i hope that we can allocate educational dollars towards counseling and restorative justice programs and cross training and perspective building and be able to support sros on campus in this way if only for the um the outcome that we hope never happens where we might have an active shooter or other type of catastrophic event on campus um i hope that never comes to bear but i'm i'm not willing to take that risk at this moment in this way and i hope we can continue to have a very healthy and critical dialogue around school safety and what that means um and not make it school safety is one dimensional and that means we have an sro on campus thank you any other comments questions i'll just go ahead and add it it seems to me that we we oftentimes have this conversation every year when this item comes up for for the vote and and i i think that it may be wise for us to have some space to discuss this outside of uh outside of a like a pending boat and if we were to have some some conversation around what what are those things we as the i guess for lack of better where the contracting agency that that is that is contracting our the sros to be on our campuses what are those things that we are asking uh those officers to do or not do what what what are those parameters i know that we added uh you know in addition to the contract how does that even how does that play out and and what is the enforceability of that or not um i think that there's there's room for some conversation i mean it it may be worthwhile to kind of to hear um you know some thoughts and perspectives from some of our students what what what do they say how can we how can bring in some of this data and and understand what that data says and and what data do we have um as board member cruz gonzalez uh requested what data do we have for our school district and how that plays out here um border rodriguez pena one of the things that you said is no one should be afraid of police officers and and while i while i agree with that i also acknowledge that there are many folks who are many students who are um and and and that's a and that's a reality and so even as we as we look at uh maybe some of the you know unpack and examine some of the reasons why that may be the case but also explore what are some of the ways that we can dismantle some of those those uh fears that that exist in partnership with the azusa unif um apd as well as covina pd and i guess i would say it probably depends on each person's personal experience i'll say for me having gone to the gladstone high school and i'll say having been a knucklehead myself um the the resource officer that was there officer bob schenko was i i still remember him and know him and recognize the resource that he was in my life and the ways that he mentored me in in ways that others put it in ways that others didn't and and i and i'm grateful for for him and and for that that relationship that i had with him but i know that that's you know that's anecdotal that's that's my experience and not everybody has that same experience so i guess what i'm what i'm suggesting that we we do is how can we find space to to have a larger conversation around we've had a large conversation today but how can we have a conversation where there where we can discuss our philosophy and our preferences and then we can we can go to our partners within the city with this as opposed to um having a conversation only when there's an item is on the floor for for a vote i mean i like that idea i would just i would suggest to sabrina's point earlier that maybe we think more broadly right because in my mind this is the conversation about how are our schools both safe and welcoming right i mean how we create an environment and to me that's the conversation that i'd like to have because i would like to talk about not only the vision for the outcomes but how do we get there and i think obviously the srs may be a part of that but to me that's not in terms of when we look at our vision and mission for our district i mean that's not that's a really granular conversation and i'd rather have the broader and i i agree i think that i think that this could be a broad conversation i i would hope that as as this comes up every year and every year we have an extended conversation about this and so i i would hope that as as we as we cast vision and have that that that broader conversation that there is still room to certainly ensure that we discuss this item within it um so that we can have a general you know an understanding of of where we might go within that particular lane of of this product maybe adding it to one of our workshops or you know study sessions or what have you we think we can paste it just on this item or remember um maybe one thing we can think about mr ortega is some longitudinal data around discipline referrals and sr activity so that when we do have this conversation again we can talk about our statistic and you know increase how many how many more counseling hours have we provided to our students how many fewer discipline referrals that we had that i think those that type of data would be helpful in this conversation but could i also request um did we have this conversation prior to may of 20 is that if is that feasible to have again so that we're we're not but up against uh the next time that we're voting about this but instead we have the conversation well before any other questions or comment okay then we will go ahead and vote and the item passes three yes one no and one abstinent moving on the item 13.4 approval of the memorandum of understanding between azusa unified school district and the city of covina do we have a motion on the floor to make a motion to approve 13.4 motion to approve by board member rodriguez pena that we have a second second seconded by board member beau any discussion um just so it you know that for our our board norms you know explaining if i'm gonna vote against something and for the same reason as a previous item i'm gonna be putting no as well here any other questions comment you know what i said prior i say the same on um 13.4 you too we'll go and move to a vote and the motion passes uh four yeses i did that by accident i was on autopilot can you change that to a no for me please yeah or you could just can you just change it in the in a minute yeah i i was just you know you just go on auto pilot okay so we will we will vote again all right thank you and the motion passes four excuse me three yeses one no and one app moving on to item 14.0 human resources and 14.1 approval of the memorandum of understanding between the azusa unified school district branch alliance for educate uh educator diversity and azusa pacific university do we have a motion to approve 14.1 make motion to approve 14.1 move by board member rodriguez pena do we have a second i second seconded by board member bo any discussion yeah i have questions about this um so is this is this going to be connected to a residency program or this is just bringing in more diversity in the teacher pipeline what is this this is not uh the future residency that we've um talked about previously this is um teacher or future candidate preparation um by way of the branch alliance uh for educator diversity uh referred to here at branch ed they will be providing uh professional development training to students who are in the teacher preparation program at the souza pacific university uh and those candidates when um assigned to school sites for the student teaching program would come with that training and um apu being one of our closest and biggest partners for our teacher candidates um we see this as being a vehicle to continuously grow in this area of diversity education for our future uh candidate so just so this would would this just be for the teacher candidates coming to azusa then it's not it's or is apu going to be doing this video on this we uh we are one of several um districts that this is a pacific um university is partnering uh for this for this branch at mou so i just want to say i really i really think that we should find a way to just um congratulate or just appreciate apu that they're focusing on diversity and bringing somebody with this depth around some teacher diversity and equity because i think it it's a smart move maybe based on our community but i think but you know one that maybe not um um doesn't just happen on autopilot so i just want to appreciate the intentional intentionality of it any other questions or comments then let's move to a vote and the motion passes four yes to one absent moving on to item 14.2 approval of the memorandum of understanding between azusa unified school district and concordia university is there a motion on the floor make a motion to approve 14.2 on second move by board member rodriguez pena and seconded by board member uh cruz gonzalez uh any discussion yeah i have a question regarding the um the budget turn at the impact they're we're not paying anything for for this correct but outside here i noticed that it talked about money i'm wondering if there's no money or where is this coming from correct this is not this this does not have any uh budgetary impact wherein the district has to pay for this uh partnership with concordia with this mou articulates is that we would be receiving um a teacher candidate for uh student teaching purposes and also their counselor uh candidates for uh to clear their i'm trying to get their service hours um so the the reference in the mou payment is um does not does not signify that we would be uh paying or rather the district will be paying for this third obligation for the program to participate in the program and the the uh the master teacher or the counselor supervising the counselor who was in the program would be getting payment by way of the universe oh the students painted correct oh all right thank you any other question or comment hearing none it's a call for the vote the motion passes four yes the one absent moving on to item 14.3 uh azusa unified school district sunshine proposal for the 2021-22 fiscal year negotiations with azusa educators association yes the next series of board agenda items and they will be presented in trios represent the sunshine process um actually i'm happy that uh this comes on the heels of the presentation we just i received from the services team and the teachers because this really is the public's opportunity to speak into the parts of the contract that will be negotiated throughout the negotiation year uh so this is a it starts this process starts off with a um a information item uh announcing that we will be entering uh negotiations um and the second piece to this uh is the uh actual hearing that will take place and then this uh will conclude in the third part with the board taking action uh for each of the different uh components so today you will see on three different uh groups of sunshine processed the uh district's sunshine proposal with aea uh the district's sunshine proposal with csda and then lastly the aea's sunshine proposal for the district any other questions okay then we will move to item 14.4 uh which is indeed that public hearing um do we have a motion to open a public hearing i make a motion to open uh public hearing 14.4 a second so moved to open public hearing uh by board member rodriguez pena and seconded by board member uh who's gonzalez any discussion then let's go for the vote the vote passes four yes the one absent do we have anyone present here in person or do we have anyone uh joining us virtually who would like to speak on this item we have no hand grades virtually hearing none then i will go ahead and close this public hearing and we will move on to item 14.5 the board of education is required to officially approve the azus unified school district sunshine proposal for the fiscal year 2021-22 fiscal year negotiations with azusa education educators association is there a motion to make a motion to approve 14.5 moved by board member rodriguez pena my second seconded by board member bo any discussion then let's move to a vote and the item passes four yes to one absent moving on to item 14.6 azusa unified school district sunshine proposal for the 2021 22 fiscal year negotiations with the california school employees association uh mr unkill do you have anything to add no my previous comment uh captured this is another information item this time this is a district sunshine proposal with uh speaking negotiations with psta okay then we will move to item 14.7 which is public hearing uh is there a motion on the floor to open the public hearing i make a motion to open public hearing on 14.7 moved by board member rodriguez pena do we have a second a second seconded by board member bo uh lit any discussion let's go ahead and vote uh it passes four yes to one absent so the public hearing is now open do we have anyone present or anyone joining us virtually who would like to speak on this item we have no hands raised virtually [Music] then we will go ahead and close this public hearing at 905 pm and we will move to item 14.8 uh the board of education is required to officially approve the azusa unified school district sunshine proposal for the 2021-22 fiscal year negotiations with the california school employees association we have a motion on the floor and make a motion to approve 14.8 moved by board member rodriguez pena do we have a second a second seconded by board member bo any discussion then let's move to a vote and the item passes for yes and moving on to item 14.9 azusa educators association sunshine proposal for the 2021 2022 fiscal year negotiations with azusa unified school district uh mr rankino i i presume that there's nothing to add on this item correct the only difference is that this is the the educators association sunshine proposal uh for the articles they intend to bring forward in negotiations with the district thank you then we will move to item 14.10 public hearing is there a motion on the floor to open the public hearing make a motion um on 14.10 to the public hearing moved by board member rodriguez pena do we have a second second seconded by board member bo any discussion hearing none let's move to a vote and the item passes four yes to one absent so this public hearing is officially open at 9 07 pm do we have anyone here uh or online joining us virtually who would like to make a comment on this item we have no hands raised virtually okay i'm hearing none then i will close this this public hearing at 907 pm and that will move us to item 14.11.

moved by board member rodriguez pena um what is your motion unfortunately to approve where the board of education is is required to officially approve the azusa education educators uh association aea sunshine proposal for the 2021 fiscal year negotiations so this is unified school district ausd thank you i do have a second second seconded by board member both uh any other discussion hearing none we will move to a vote and the motion passes four yes the one absent which moves us to our final item uh 15.1 adjournment and again i would ask that we adjourn in honor of uh the late honorable eurovial misdias and can we please ask reina gonzalez the community liaison at glaston high school as as well as as well as thank you do we have a motion to uh approve move through during the meeting uh and we have a second second any discussion then let's go ahead go ahead and vote and the item passes for yes to one absent and so that officially adjourns our meeting at 9 09 pm have a good night

the board of education is required to officially approve the azusa educators association sunshine proposal for the 2021-22 fiscal year negotiations with azusa unified school district is there a motion on the floor to make motion on 14.11.

i was reading it whatever i said did when you said it was covered by detention was that a blanket term for you meaning detention and retention um i believe so i was um scout's honor our stormwater manager i promised her i would share that with you as to the importance of activity is happening and every incremental bit that we can do to improve our system matters whether it's a single rain barrel or a larger um pond with water quality and storage and reduced managed outflow all of that matters in the context of only 15 percent of i i i'm interpreting that what she meant is 15 of our land has infrastructure in place to help manage it everything else is just a free-for-all when it rains it goes where it goes right so we want to get in other words if we want to maximize the opportunity to facilitate people bring installing retention and or detention whichever they choose it's probably going to be retention then we don't want to price it out of the market we don't want to attach it to things that are or look like psych plans because the projects won't happen and the the storm water management won't happen either and so i think that this simplifying way of doing it and setting the two-inch standard rather than the one-inch standard i think this is an elegant solution to a potentially sort of complex and expensive and therefore not going to get realized problem i am i oversimplifying but i just feel like this is great uh it sounds pretty brilliant to me i do want to so that's the feedback that i was looking for so we can we're going to go back to work with our stormwater staff to propose this that's kind of the direction i was looking for i think what i am going to take from this is working on sort of a new version of our one and two family worksheet that is going to be our three four family thousand square foot plaza 300 foot addition worksheet that is probably going to use a process that we already have and then apply it perhaps with this higher two inch standard to this different category of properties and so that feedback is really exactly what i was looking for i do want to go back to that team now and propose that to them they are the ones that are going to have to be reviewing managing determining that so but um we've had great conversations with them and um in fact i specifically talked to them you know we we're hopeful to bring this back to you in a month with all of those changes uh completed so commissioner uh solvay or commissioner gabe randall do you wanna like was that in response okay commissioner silvay then commissioner white then commissioner did randall um two things one if we're talk i like the two inch especially if it does the 85 percent would that apply to the one and two family as well are we just going to upgrade first flush standards to all first flush standards not just these new columns it's definitely something we could look at it i think that would be ideal i mean if that's what we're like why not um it's going to capture a lot of it um and then next given this kind of easier rubric and like kit of tools to do some of these upgrades this feels like the first piece of site plan light maybe so i like i don't know like it's probably not like a thought exercise right now but it is just something i want to bring up that this does feel like an opportunity in the deeper weeds of how to resolve sight plane light that this is the first thing to tackle so as you're going back and betting this out through this process seeing how it could be evaluated in that to be a point of that area i'd be interested to kind of see that conversation come back and if how we've reset this tool with that graph and those worksheets it could probably be expanded upon which i think would be great that's it thanks commissioner witch i just had a question about the rain gardens um who manages that does that come it's not in the udc as far as i could tell um on the website there were some recommendations but not a specific set of guidelines outside of a minimum of um square feet and 18 inches um and then i wondered where the size of the rain guard proportional to the impervious space and were there some minimums around that because rain gardens can actually be pretty costly um based on just my preliminary research depending on whether the i'm thinking of the homeowner or you know a if we ever get to an exclusionary zoning that allows for multi-dwelling in in one of the residential spaces um having to put this in um and then sort of not expecting it so like i'm just trying to link the two things together so i'm building like a aud or i'm building an addition onto my house that because i have a driveway that's pretty long i have sidewalks i have the actual physical space plus this new addition now i'm about to jump into this threshold and the rain garden is a solution which i think we're all in agreement with and i'm not questioning that i'm just trying to understand like oh do i have to build a 300 square foot rain garden on this side of my house and then rain burrows and that and then as i walk into that where i heard the worksheet so that could be the answer which is you get that worksheet while you're in the midst of this planning process and so when i go to do my design process with my architect they're going to say hey you're gonna exceed this code and you're gonna now need to build these extra things in so let's add another four to six thousand dollars for our rain garden so that we can capture all this water so like as i was following the conversation that's what i was doing if anybody wants to say no you're way out of line it's like 400 this will be great let's move on i will accept those answers um well i can start ultimately i think you you i think you sort of got to the answers perfect question the property owner is of course responsible for the installation maintenance of the rain garden but as far as the design of it that's sort of the intention of the worksheet is also to empower the property owner to make design decisions about that rain garden to achieve the goal um i'm happy to actually because we're talking about i'll share that worksheet with the whole commission perhaps after this meeting just yet as a reference but um ring there there's a series of potential responses to that calculation that you need to get to and the rain garden is simply a plugging in how wide is your rain garden going to be how long is it going to be and how deep is it going to be and we that worksheet gives you a volume for that if that gives you the ability to say okay as i'm considering those options do i want to make that rain garden of a size to accommodate all the volume or i also get so much credit for a rain barrel if i put it on my house too and so it gives you sort of a planning tool to sort of pick and choose the options to get you to that goal as far as cost i don't i don't know but i think one of the i presume one of the great things about rain gardens is they're not sort of four to six thousand dollars there are a lot of native plants and uh grading but i'll leave that to maybe somebody else who knows ahead commissioner get randall um [Music] so i would say uh cost wise you know first of all like if you put anything over 200 square feet at this point you're required to do this anyway no matter what you're doing so it's like this is already like happening and it's been happening for a while so this is not a new thing all the builders know about it at this point and we have a reviewer at the city that does this i guess what i would have mr letter check is like does he have the capacity to be able to review all these other ones too which would definitely add to the workload i mean i don't know how often this is happening but it's or how we you know often we anticipate this to happen but it would definitely be adding more you know for for this kind of thing um so um uh the cost is is not that crazy um it definitely costs but it costs the rest of us if you don't do it we pay for it in all kinds of ways in terms of flooding in terms of what we're handling with our creeks we we need people to realize that the impacts they have when they build something that has impervious surface we're all paying for that and so i think that people should be paying for some of that themselves because you can't just push it on down the line and have the next you know the next person in in in the water said take it on for you you know you have to hold some of this back and so i think it's okay that we're spreading that cost around and that everybody i think all of a sudden also realizes oh my little bit matters my little you know shed that i'm putting up or patio i'm putting up or addition i'm putting on or whatever that matters and i do need to take responsibility for this and engages people in a way that i think is really important in terms of understanding all of our stormwater is one of those things where it's like all of us doing our little thing adds up to a big problem and there are sites that are uncontrolled and huge and those are big problems too but i think it's important that we all do start to understand our impact on these things so i'm i'm okay with people paying it's also not like a massive amount of money either in terms of building these things it costs they can range anywhere i mean i teach a class at the county you can do these things for free if you put in your own labor and you come to all the plant swaps which are currently posted all over the you know washington county rain garden website you can get donated plants you can figure it out if you want to do it yourself for free with your own labor but um you also can be somebody else to do it too you know so it can it can range a lot it can literally be like nothing to maybe it's like nine dollars a square foot or something like that but in terms of the amount you're actually the area like when you do the calculations for these things they end up being pretty small they really are um that's why partly i think that we should maybe up like mr leonard i would like you to sort of explore really what that first flush is like how things are changing in terms of climate and this addresses what you know the caller was talking about before thinking forward a little bit with some of this and so maybe raising that bar a bit in terms of what we're asking people uh to be able to um to infiltrate into a rain garden scenario um so the other thing is that one one layer that i would add to this that makes it um a little bit more regulatory but i think the performance will be better is to follow some of the standards that the county has for what a rain garden what they accept a rain garden to be because and and it's it's not that it's going to be that you the person reading their whole handbook and you know all of that kind of thing but just providing some specific specifications about how deep because what you don't want is something that's three feet deep and five feet across because that it's just it drowns the plants they don't they don't survive that much and so then you're like not harnessing their power and they have a standard of no deeper than eight inches and so i think that that would actually be a fine thing to use as a standard they have a standard detail it's something you guys could incorporate probably pretty easily into the system and then that ends up it still makes a little bit less like complete and total freedom for the person who's you know going through the worksheet but it still um seems totally reasonable in terms of like plant survivability still being able to fit it on the site and and being able to you know meet the standard that we're trying to just get some level of water quality dealt with by taking all of the stuff that comes off the pavement and having it be in a rain garden rather than rushing into the system and polluting our streams and also like if we're doing two inches that's like that's a little bit of volume there too you know this being held back um so i think that um having that a standard detail or some specifications about like some restrictions on that because i've seen just some pits around just kind of like wow it's it just doesn't have to be like that and and the plants just are not that happy in a situation like that and the plants are a big part of how these things actually work and function so i'm also happy to kind of talk further offline about this too because we we i just do it all the time for my work so i'm happy to talk further about it if you want to get further into the weeds so to speak on it they're native plants they're not weeds right commissioner vandal [Laughter] um anything else uh commissioner hammerschmidt this is unrelated to stormwater that's okay although i feel like convinced now to put in the ring garden um i appreciate the footnote um one for the the not applicable or the n a kind of meaning that it's not going to require a site plan i still think i could be wrong but i still think that there's two different types of nas on this table there's and it's i think it's just in the new construction um section of it because there's an n a meaning that a site plan is not required but that's a project that can exist and then there's an n a that's like you know the construction of residential buildings and residential districts you're not going to do in that all other uses piece so it's like two different types of n a so i wonder if there's a way to just sort of like black it out if that is a scenario that like just couldn't ever happen just so that we don't have like two different things and just like extra confusion cool that's it i learned a lot about stormwater so thank you anyone else all right uh staff recommended that this might be postponed until that this be postponed until october 5th the first meeting in october uh would anyone like to move that postponement moved by commissioner sovei seconded by commissioner gibb randall any discussion of the postponement all in favor of postponing this until october 5th please raise your hand or say yes and that is all of the hands so this is postponed we'll talk about it in a month next up is item 10a which is the 660 earhart road site plan and wetland use permit for city council approval the order of operations for this will be that the petitioner will have up to 10 minutes to provide a presentation of their project and then um mr chang will fill in the any um the staff's perspective and then we'll have the public hearing before we discuss it and all of the squares are moving so um from the project team would anybody be sharing a visual as part of your presentation we had not anticipated putting a presentation together we thought we weren't informed that we'd have a 10-minute window but we can certainly talk through the project um and know i have some things i can certainly share if that helps um good evening my name is alex martin i am the division president for toll brothers here in michigan um i'm joined by several members of our team uh scott hansen as well as matt bush um we're proposing a 57 unit single family tax home project in community on this property we have gone through you know a number of staff reviews and comment sessions and the project that's before you uh we believe has been fairly well vetted at this stage considering we're at the planning commission preliminary site plan approval um you know really excited you know we have completed a number of projects within the city as well as township um and like i said we're excited to bring another toll brothers community to the area um you know the community was designed to be thoughtful not just to you know what's the best use of the property but to also work within the natural you know constraints of the project and the natural disturbances and minimizing those to the best of our ability and ultimately you know each home you know will have some green features to it like ev charging stations um knowing that we're trying to build not just for today but into the future as you know the world itself evolves um you know in an effort to be respectful of our neighbors we did conduct a neighborhood meeting i was attended by approximately 100 participants letters were sent to neighbors within at least a thousand foot boundary of the project as a follow-up to that individual meeting we did meet several times with the erhard village condo association board and property manager um to address any questions or thoughts they had um being that they were the property immediately north of our property line um you know like i said we're really excited for the project and we're you know certainly here to answer any questions whether you know they're marketing related and or specific as it relates to design and construction and development very good thank you mr chang yes um i don't know if if i have the option to share the screen i could probably put up it may be a little helpful to to probably put the site plan up and give a little more detail and and while i'm waiting to oh sure there we go share the screen it is zoned r1b let's see if i can find uh which is it's got uh you know us 23 to the to the east it's got green hill school to the north it does have residential also to the north it's got concordia university to the south and and a church in residences to the to the west unfortunately i'm having problems show all windows let me see if i can find go i think this will help as far as a layout can everybody see that yes we can okay good there we go so as yeah you can see a little bit of um green hill school to the north and get it there so i can at least this is the proposed layout the 57 single-family homes that were proposed with one access point off of irhot drive it wasn't reviewed and approved by the fire marshal uh because it previously it had two drives uh that didn't meet uh the turnaround code stormwater detention located in the southwest southeast portion of the site it's a little confusing because it's actually two pages the way that it's laid out so i'll kind of scroll down that's the southern portion of it there's the other detention pond it will be outletting here's one of the wetlands they do require to have wetland use permit approved tonight by planning commission that is because they are discharging into the wetland and also boring under uh which is going to connect to a sanitary sewer but there are no structures that will be in the in the wetlands um the approval is also contingent upon a land division with concordia university to carve this out and then connect a portion of it with the with the parent 20 acre parcel it's approximately another i think 10 acres that there will be adjoining there are significant natural features on site i believe we have the city forester here who can go into greater detail i will off the top of my head um i want to say there's going to be a mitigation of 230 000 something along those range that's why there'll be a development agreement with this there'll also be a parks contribution in the range of something around thirty five thousand six hundred dollars that'll also be part of the development agreement um as i'm going through this may give you an idea of you know there's woodla this site really has all the natural features on it it's got landmark trees it's got woodlands it's got wetlands it's got steep slopes so any questions you have it has been reviewed it does have alternative analysis but we can get in further i think with the the city forester who's reviewed all the natural features uh so with that you know i'm happy to refer to the to the site plan and if you have any questions i'm available i'm hopefully available to answer them thank you mr chang okay um could i just uh this may come up later but chris um could you um i think one of the things we've learned is that there's some planned road improvements planned for this area as well chris could you just kind of give a quick overview of what's planned uh for earhart road yes in fact i coordinated with the engineer and spoke with them and they had a public meeting just last week they are it's a resurfacing project for earhart road they will be installing bike lanes on both sides of the road uh there is sidewalk proposed as part of the earhart development but they will as part of the resurfacing project that's going to be a future project to actually connect the sidewalks eventually so um you know there is something and that's supposed to take place in the spring of very good all right then let's we'll move to the public hearing this is an opportunity for persons to speak for up to three minutes about the proposed 660 earhart road site plan and wetland use permit if you wish to address the planning commission on this item and you've dialed in please press star 9 on your telephone if you joined us via the stream through zoom you can use the raised hand feature at the bottom of your screen for phone access you can call 877-853-5247 and enter meeting id 34 977-6634 26 um staff will select callers that have raised their hand i see some already in the queue you do that by pressing star nine again um and as always if you can please mute any background sounds so that we can hear you clearly and um if you can state your name and address at the beginning of your comments please caller with phone number ending with five three four caller ending at five three four you have three minutes to address the planning commission thank you this is tom stahlberg again calling from lowertown uh i have a question relating to our recent accessory dwelling unit ordinance revisions which uh if you recall uh would permit accessory dwelling units on every single family zone lot including every lot that would be in this development i would think also that we do not prohibit non-owner occupied accessory dwelling units so the uh i'm not owner occupant could own a home and adu on the same lot so with this development coming into the new development recently uh how many new single-family subdivisions have we had proposed since we passed this adu revision normally in the bylaws development regs there often can be prohibitions against such type structures and such type of ownership so i'm wondering in this particular one and i know the petitioner doesn't have to answer me but i'm hoping that one of the commissioners would think about this question uh and asking them whether these will be prohibited or the uh by the developer themselves and we do have some control because there is a development agreement thank you a caller identified as kb you can unmute and address the planning commission for up to three minutes okay uh this is ron stempier i live on earhart pine bray and earhart and in the 660 earhart development agreement item p20 is about noise control and i'll read part of p20 the developers shall review existing noise sources surrounding said development incorporate necessary design and construction techniques to ensure that future tenants will not be exposed to noise sources in violation of chapter 119 chapter 119 deals with various noise sources and the big noise source here is southbound m23 if anyone has stood on this property or adjoining neighboring properties you'll feel the ground shake from some of the empty trucks going on m23 not only the full ones but the empty trucks and you will also be shaken by the engine braking that many of the trucks going 80 miles an hour that are heading to an on ramp on m23 so um p20 says that the um the developer shall review existing noise sources i think we should take this very seriously and uh because um this southbound m23 without this being looked at carefully the city could be in for some clamoring tenants in the future of these houses to build a noise barrier wall um so consider in this plan that a review is being that a review must be done and we consider the noise for two reasons not only the future tenants but the existing tenants that live along pine bray and to the north where the existing trees which many of which large pines which already are a noise barrier once they're taken down the noise of m23 will be filtering through even more 30 seconds okay and so first include noise barriers into construction design and techniques for future tenants and also provide for noise abatement for the trees that are being reviews removed thank you thank you there are a number of other folks who've joined through the zoom stream if you'd like to provide a public comment you can pre um press the raise hand bunk button which should be um beneath our faces in the middle of your screen all right seeing no hands i will go ahead and read the motions we have to the an arbor city planning commission hereby recommends that the mayor and city council approve the concord pines site plan and development agreement subject to comply combining the lots and approving the land division prior to issuance of building permits and then the second is the ann arbor city planning commission hereby recommends that the mayor and city council approve the wetland use permit for the concord pines development can i have a commissioner move these moved by commissioner white seconded by commissioner dish is there any need from anybody's mind to take them separately we can discuss them together okay great anyone want to start with comments or questions commissioner gibrandall um i guess i just don't feel like there was really much of a real description of what um what is being taken out of this site when i read the review it was pretty astounding to me the number of landmark trees that are coming down um and so i would like the developer to present that information to us i feel a little like we're you know not getting the whole picture here with the presentation and maybe matt matt bush is our engineer i think he can answer that for us sure i'd be happy to so um in the site plan package on on sheet there's natural features planned it kind of goes over a description of of the breakdown of the the woodlands on site versus the uh trees on site in the bay's larry calculations and all the detail there but but essentially what we have here is um and it was in i believe the uh the the summary that chris put together but we do have a certain number of landmark trees um that are coming down we're fully mitigating for those per ordinance um we're replanting on the 50 requirement or more on the site um and just to kind of give you a lay of the land the north side of the site where we're predominantly have the development placed is not classified under the basilar calculations of city woodlands uh if you jump on google earth you can go back to historical areas and you can see it was like an old pasture use or um some sort of agriculture use it's kind of grown back with shrubs and then to the south it's qualified kind of on the natural features plan but the south is you know wooded area and we are mitigating for all the wooded trees um on the south section because they classify as woodland area we are mitigating for all the landmark trees on the site but it um you know it's considered an urban or an isolated um with a bunch of mid-story ground layers that don't function as a self-sustaining ecosystem and a bunch of uh lower story uh invasive species so the um the kind of chunk of of green in this area is not a a highly uh functioning um woodland ecosystem to begin with but on top of that what what i will say is that we are saving where the more dense trees on the south we are dedicating more most of the open space in the south side we are going through cost measures to install um uh vertical walls uh to limit the disturbance areas outside the limits of units and we are incorporating um large setbacks from from the adjacent properties in order to uh save as many trees along the perimeters of the property as possible so um the details are are in the site plan and that um there are quite a few trees for sure but um but i believe we're meeting the ordinance and uh we're finding uh a balance to be able to still use the land um without clear-cutting the whole thing so and just to answer your question too there are 447 landmark trees on site and we're proposing to remove 311.

so all of the pieces are moving so if you don't get the opportunity please make it the opportunity to get over there and see that also attended the superintendent parent advisory it's great to see the parents that they came back and were actually part of comments part of things to help the district move forward and from the viewpoint of the parent not to mention all the things that might be going on at the school such as different stem events and what have you i also attended the national board certified teachers kickoff thank you to kristen cox one of our teachers over at kingswood special ed for inviting me and also i especially want to thank the teachers that are actually wanting to go ahead and take that journey and become nationally board certified there were several dysart teachers that came in yesterday and uh it was great for them to actually ask questions how long would it take all the components that were going to be a part of their program so thank you for all the teachers that are wanting to improve further their education that's it i also attended the mayor's honoring hero art exhibit and it was very moving and if you do have an opportunity please take time to go over to the vista and see it i also went to the superintendent's realty advisory council it was nice to see a lot and well not a lot but there are quite a few realtors there that are trying to learn more about the dysart school district and become better informed for their uh for their customers with all the new homeowners that are moving into the neighborhood so thank you for that next we have item e1 the consent agenda items did we move that one second i would like to make a motion to approve the consent agenda items with the exception of item nine and moving item nine to action discussion second is this removing completely or putting it moving it to action okay motion passes thank you up next we have item g1 dr kellis thank you madam president members of the board and members of cabinet this agenda item is our regular review of agenda item or of board policy items this particular policy was approved by the board last spring it escaped the asba advisories and is presented with no recommended changes thank you there's no comments um we'll move to item g2 dr kellis thank you madam president members of the board and members of cabinet dr croto will introduce this item thank you dr kellum kellis madam president members of the board superintendent kelly's cabinet and guests tonight we bring you a revision of policies that the asba has recommended this is a first reading of the policies and they are listed there for you and we have reviewed these policies and bring them to you for any questions and your approval will be on the next agenda so we'll stand for any questions you may have on these policies i just have one edit to suggest on policy 420 4.20 in the green text it cites uh to post on its website home page instead of home page that was the only thing i identified in there madam president thank you for that uh that catch we will make that edit um i'm looking at section 9.22 on the acquisition of supplementary instruction materials i'm not quite sure how i feel about um instructional aids teacher resources and trade books and sets of 10 or less not intended for whole class instruction are exempt from this policy may be purchased after the discretion of school administration um i'm not quite sure how i feel about books just being able to be purchased for supplementary without board approval supplements or materials i don't know does anybody else have thoughts where is that um yep dr kellis is that in any way statutory madam president members of the board i'll ask dr pauline to respond to that question yes thank you madam president um dr kells um not to my knowledge that it's statutory i would have to do a little more research and reading through the statutes again but not to my knowledge it's something that um everything dicer's had in long-standing time that's been in place and that's where it came from but i would give a definitive answer need to do a little more research on that on that statute and could get back to the board okay okay can you give us the reference to that one again yeah it's uh 9.2 are you talking about the yes the section the section acquisition of supplementary instruction materials um it's at the bottom of page one on part of nine point two two yes yes can i ask a question for clarification on what that means so since it says in there not intended for whole class instruction does that mean that these would be books that would be part of like a classroom library rather than a instructional type text memphis pritchard that is correct um when it indicates it's not intended for whole class instruction it may be that it's available on the bookshelf but it's not like an assignment that all the students are expected to to study but this could include supplements that like uh social workers could use for certain social sel social emotional learning and supplements like that man president miss chaffin um yes there are lots of resources that the social workers would have access to it could be included in this our social workers may or may not use a book as they go into a classroom to do some some group instruction so to say that it's in a school that won't be used by most of the students would be impossible to say to we would err on the on the side that if it's in the school we would expect that one or many would have access to that title of course where it says instructional aids in that sense could that be a resource and then it even says teacher resources that's that a teacher would be using maybe to assist with the whole whole class instruction man president miss pritchard again it could be used for that if the fact that it's in the school it could be used as an additional resource for a teacher in their lesson not that every student again is assigned because if there's only 10 copies then that's not enough for every student to have one but the student could reference it likewise the student or the teacher could make reference to many instructional resources that aren't in class set it could be a dictionary it could be a thesaurus it could be a website it could be a video or a movie or there's many things that a teacher could make reference to in the course of providing instruction and that wouldn't have to go through the approval process man president miss pritchard according to what has already been approved so as you're looking at this policy it's not green lined which means it's current policy it's not recommended changes that has been the practice any other discussion on any other items so if we did want to make a change or make a suggestion would we do that at the next meeting when these become action items or would we do that today madam president members of the board if there are any um recommendations in addition to the green line changes i guess you could inquire about the green line changes as well but any changes other than what's proposed here it doesn't have to be tonight but in the course of the next week or two before the next board meeting we would incorporate those those suggestions into the second read draft of the of the proposed policy changes and then the board would be able to vote on those changes okay during the second read sorry i guess i'm just concerned about things sneaking in under the radar because we just did an entire discussion item on the sel because we had some concerns and i don't know we might still have some concerns and my concern is that things are going to get ordered and they're just going to be swept under the rug and and the hustle and bustle of just everyday school life i mean our office managers and our principals probably aren't going to go okay okay like if they know the books it's different but that's just my concern is things just passing under the radar madame president miss chaffin that's i appreciate that concern i will say that administration is very aware of the board's concerns with regard to this topic and that we try very diligently to be vigilant of anything that don't use the word swept on the rug or snuck in but that may find its way into a classroom um there may be things that are 50 years old that the board didn't adopt that are there there may be things that are brand new that we are reviewing for the first time um if at any time anybody has any concerns about curriculum we please please and we invite that conversation so that we can review the the curriculum whatever it is so what this is saying is if to address your concern specifically even if the board took on the task of reviewing every item that was presented in the classroom which would be extraordinary task there is a possibility that something might still find its way in but understanding the will of the board administration fills that charge very seriously and we will continue to act under that direction okay and just keeping with the the same item 9.22 just out of curiosity um i know that we have well it states here that we have committees textbook selection committees is that specific to textbooks or do we also have that for the supplemental classroom materials madam president members of the board yes and yes okay um the committees definitely um look at the textbooks that are presented to the board from time to time for adoption um many times those textbook adoptions is more than the textbook it could be the workbooks it could be i'm just dating myself the the slide decks the the transparencies that come with the books and the markers um these days it's not even a cd it's website resources um the the challenge that we again take very seriously is to continue to monitor those curricular and supplemental materials so the board could adopt a curriculum it comes as a package deal with access to the publisher website and to all the the materials there it's very easy to update a website from one day to the next without a lot of fanfare understanding that that's just the nature of technology these days we again accept that responsibility to be vigilant that when there are publisher updates to curricular resources that we are attuned to those and if they do not match the mission of the district or the intent of the governing board that we are vigilant of that thank you and how often do those committees meet i'm present members of the board um depends on when the money comes available so it would be great to do a textbook adoption every four or five years there are some curricular areas that i would venture to say we're going on 15 years without having done a textbook update there are some that tend to be a little bit more frequent um as the state adjusts their standards sometimes we are able to keep it in touch with those and stay on pace with those right now it'd be great to bring a proposal to the board for a math adoption um that's something that we've been reviewing but that's a not to jump off the topic here it's over could be one and a half million dollars for a district our size to get access to the material for that many students in our district k-12 so when we say it's based on on funding yes um say math never changes but um instructional strategies do change and and we continue to want to help students learn the most efficient way that they can thank you are you reaching for your mic no okay all right i was reading something okay i was actually i was reading something that uh um uh under the objectives of the selection place principle above personal opinion so i was yes i understand what miss chapman is saying but no i don't want to review all the books that are in the district so i don't want that to be our thing maybe one here one there but we have better use of our time no i don't think again i don't think the board needs to [Music] necessarily review every single purchase order that comes through but i just want to make sure that we're vigilant and we do have something in place to where we're just being watchful and careful okay thank you moving on to item g3 dr kellis thank you madam president members of the board this evening we are pleased to welcome two schools who will be presenting reports and we will start with dr pulling good evening madam president dr kellis members of the board cabinet it's my pleasure to introduce a canyon ridge school principal mrs jill hoppy to present an update on canyon bridge school good evening madam president members of the board dr kellis members of cabinet and our members of the community i am jill happy the very very proud principal of canyon ridge and when i was asked to do this board presentation i was super excited because there is nothing i like better than talking about canyon ridge so if you guys need to give me the hook to stop feel free anyway who are we we are a k-8 school our enrollment as of yesterday was at 931 students our mascot is the cougar our signature program is stem science technology engineering and mathematics our vision is inspiring the innovators of tomorrow and our core values our student-centered innovative and hands-on learning so um we'll start with some of our opportunities that we are focusing on is so i'm sure you have heard other schools talk about our west ed protocol and our instructional practices so each quarter our team which is mr griesel our assistant principal and our tls mrs justine palmer we conduct walkthroughs throughout the school and we use our protocol and that protocol becomes our roadmap so that everybody has that same idea of what best practice instruction is is so our first quarter well i should say in our pre-service we presented the protocol which hasn't changed i'm just to revisit that for our teachers and then let them know what our expectations are too is so um through our our talking and our learning we really wanted to focus on objectives but coupled with the objectives is our success criteria and it's not only okay just to put an objective on the board it needs to be coupled with the success criteria so that students actually know what the expectations of learning is so that picture right there is an example from a sixth grade or i apologize the fifth grade math class and it doesn't only just say what i could explain but it also has the levels of proficiency so that the students know where i'm partially there where i'm proficient and i'm highly proficient and it really has helped our students as well as our parents because they have access to it understand this is what we're learning and this is how we demonstrate it um it's we're talking about math adoptions and textbooks adoptions we are a pilot school for illustrative math or i am and so we have noticed that over the past two years our scores that have decreased in math about 10 percent um i'm always up for let's you know change something we can't continue to do things the same way expect a different result so um when we were asked if anybody wanted to pilot we said ah sas please um so in grades three through eight we are piloting illustrative math what we really like about it is it couples with what we believe students need which is hands-on learning our core value academic conversations which is part of the protocol and critical thinking so that is one of the things that so far our teachers have been learning and when you but you pilot a program it does take a lot of work um but we have support from um cami bernard from our our math specialist and justine palmer so um we're we're moving along with that quite nicely and then teaching at a dok level 2 or above so do ok depth of knowledge 2 and higher again we noticed that over the last two years our ela scores have gone down approximately seven percent and we attribute that to just the the dok is important because we have to have that critical thinking um so we know that there's a direct alignment with dok2 and above and problem solving and critical thinking so those are the ways that we are right now just trying to think differently work differently to increase our students knowledge our celebrations um so canyon ridge is recognized as an a plus school of excellence through the arizona department of education however part of that is that we have to recertify every three years that re certification was up the first year that i was principal and you have to be there for three years so we waited patiently for my three years and then the pandemic happened and it was all postponed so last year we collaboratively with our instructional cabinet and community parent input student input we wrote the application and it was due august 31st but true to canyon we submitted it before the end of may um and then i called and i just wanted to make sure that we got it all in and we did and um we're waiting for september or october to see if we get a site visit so hopefully we'll have more celebrations and when we're awarded that application um we're also undergoing our so cognia used to be advanced dead and um three four years ago now probably um we were awarded a stem certification that is also up for renewal so we are undergoing that big project as well and then um we're really excited that our staff development is focused uh in person and we're very very focused so that's a celebration um we have on our campus uh um onyx and he has a therapy dog and a therapy dog's main job is animal assisted activities so our onyx all he has to do is be him and spread joy the kids have an opportunity to pet him to watch him um just to be in class with him and he absolutely he could walk down the hall and everybody smiles and just wants to give him a little pet um so we have our therapy dog onyx and then lastly on friday we have found out that stacy peterman a sixth grade teacher at our school was awarded the staples hashtag think a teacher contest a parent submitted an application and i found out that thousands of applications were submitted and only 20 teachers across the nation were selected for the grand prize and stacy peterman was one of them and so what that meant for her personally is a two thousand dollar check but for the entire canyon ridge school we are being honored with five thousand dollars that we get to share evenly amongst the staff and then they get to go shopping at staples which they probably normally do but this time it's on staples not out of them so we're super excited about all of those celebrations that are going on and then focuses so uh um we have a canyon ridge plan on a page and our plan on a page everybody has it we have pd binders for the teachers and and we ask them to use this plan on a page as your roadmap and it outlines what our cip goals are our action steps are our measures of success are so that is a something that we are using as that that roadmap we are also using the west ed protocols so research supports that when we're learning something new we have to be exposed to it 23 times for it to really sink in and have mastery so our amazing tls justine palmer she is doing a spiral review so we have mini pd's each monday pd that we have and we're highlighting the different instructional practices within the protocol and with them so for example um we will talk about academic conversations will the teachers know academic conversations but we will introduce a different strategy so that they you know because it gets boring if you're always turn and talk to a partner turn and talk to partner right so we try to mix it up a little bit and um and just have different ways to do that um and then we have a champion program and our champion program really pairs the adults with students um and just making sure that everybody has an advocate everybody has that friendly voice and then we have a wellness committee and our wellness committee is uh led by coach richardson and a group of individuals um and their main purpose is just to make sure that our positive canyon culture remains um so we do fun things like last friday we had a potluck and it was in celebration of football season um and we're also in the beginning stages of our 30-day squat challenge so we're all walking around with sore thighs but that's all right we're healthy um but that's just ways that we could talk and just to get to know each other and smile and just connect so um and then lastly i know that we talk a lot about returning to normal well our theme is we're re we don't want just normal we want better and how do we get better revisiting those strong practices that we have so um we are back up and running for our quarterly stem council meetings um we are back in person we have a canyon ridge university and that's coupled with our pta meetings is so that we share topics um our our pta meeting is next week it's uh um the canyon ridge university is on move on when reading and and k3 literacy and how we support students we're also going to be talking about math engagement strategies stem activities the engineering design process so we really want to bring our community back together and just to share things that are going on with them and be an educational hub for our students as well as our parents um we will be having our spring stem festival again and that's a april 2nd we have our chief science fairs we have a lot of partnerships so we have our d-a-r-s-a-r we have our arizona scitec we have our volunteers who come in um so we have a lot going on we have a whim um and then our events are back on campus so um next friday if you guys want to stop over we have our constitution day and we have our faces of george washington and our student founders who are going to be talking about you know george washington in the early days for the constitution we have our veterans day assembly um that is in the process of being planned polar express read across america school dances we're having a sock out tomorrow night if you guys want to come on over um but if but overall canyon is a place that we all want to be and we love connecting with our students and our community again um and i feel like this year we definitely are so thank you questions i have a question who gets to take onyx home every night our amazing stacy peterman does i bet there would be a lottery for him uh thank you miss hoppy that was there's lots of great things that are going on at canyon ridge but then there's always lots of things going on in each of our schools so i appreciate that one of the things that you had said about the a plus application process during your third year is it because i know they're going to do a site visit is this recertification more rigorous or less rigorous than the initial application was i would imagine because we had that time lapse it's it's probably going to be just like it's starting all over again so um i haven't experienced the the walkthroughs so i i'm gonna just prepare and it's gonna be more rigorous okay all right okay good answer and congratulations to stacey one out of 20 nationally that's that's a big feather in her cap and yours so thank you very much thank you just have a couple questions thank you for the wonderful presentation of everything that you're doing at canyon it sounds fabulous i really liked your how you're tying success criteria to your academic objectives and the question of how do i know i'm successful i think it really makes it meaningful and um for the students to know and kind of put in relatable terms for them very measurable so i think that's pretty exciting that you're you're doing that thank you yeah um and then just curious i know last year you had a goal to focus on um grades three through eight and uh in regard to ela and math and making some improvements in those areas how was that coming along i know last year was kind of crazy but have you noticed some growth for those students uh you know so we're in the process that now that we've been in school for about six weeks of doing our first unit assessments uh um and our we're gearing up for our benchmark assessments coming in um it just in our short-term data they are progressing um are we where we want to be i i can't 100 say insta until i see that big solid data um you know for us we want a hundred percent of students at meeting or exceeding um so when we don't reach that what can we do um but we do have a lot of work to do we definitely slipped last year i you know we could we could just hypothesize that the pandemic had a really large role to play online learning um excessive absences a lot of students having to go on quarantine so this year with the students in school learning um it's been so much better just and we have small group instruction again and i i really believe that our our teachers go above and beyond um to make sure that they are learning sounds great and last but not least so what kind of dog is onyx so onyx is an australian and i think it's an australian shepherd he where is it so you saw a little picture of him oh yeah his little head is right down there he's by the check he kind of looks like a shepherd yeah oh yeah very sweet thank you thank you thank you so much for the presentation [Applause] madam president members of the governing board dr kellis and members of cabinet it's my pleasure this evening to to present dr ashley longoria who is the principal of dysart middle school uh dysart middle school existed once upon a time it uh transitioned to dysart elementary school and we've brought it back from the ashes to become dysart middle school once again and we're excited this evening for dr longori to present the the school presentation for dysart middle school good evening i don't think i can follow up onyx but i will do my best on that um so we are home to 726 5th through 8th grade students half of those students are brand new eagles after the merge with el mirage elementary we are proud to represent the blue black in yellow we've had so many opportunities this school year whether it's opening one of the four brand new middle schools in the district or helping our students become comfortable with high school style transitions and bell schedules um or really maximizing our instructional time to ensure our teachers are teaching bill to bell in addition to that from the 18 19 school year to the i'm really short to the 2021 school year we are down 17 proficiency specifically in seventh grade math this is one of our biggest areas for academic growth so to help support that this has led us to a wonderful opportunity to develop and implement a school-wide tier two math intervention period daily where all math teachers pull small groups of students based on academic need as determined by weekly common formative assessments we partnered with sonoran heights middle school to create those common weekly formative assessments some of our celebrations this year um include that we are already in week three of our weekly data chats between administration and um teachers dr dean has even had a chance to stop by and check one of these out together in that conversation we analyze student by student standard by standard data which really helps drive the decisions for that tier two intervention program daily that i just discussed and then also helps teachers share instructional best practices we are thrilled about increasing the amount of opportunities students have at the 8th grade level to take high school credit before we had algebra 1-2 but we've added spanish 1 and pe we're also very excited about our student opportunities that students have both before during and after school some of those opportunities include our cte lab elective which has grown in a lot of popularity i invite you to come out and check out some of the cool things that the students are doing just today they were building a little framed house and they're hammering away in there and really enjoying that class we're also growing our choir and we've got some clubs and athletics running speaking of athletics our focus for the year is just high expectations with all three a's so academics arts and athletics we want to grow our arts program so we had a good interest this year as we rolled out some new electives for students and we want to continue to grow those we aim to be competitive athletics not to brag but we did win three out of four games last night so go eagles thank you and then finally for academics we are all about supporting our teachers through professional learning and coaching aligned to best instructional practices so that we can accelerate that student achievement and growth in closing as a former dysart elementary school student and dysert high school graduate i could not be more proud to be here serving my community so thank you i remember you saying that you were a dicer i start elementary person so yes i just can't leave the district no you can't now you can um i do have a question for you uh dr longoria um you had mentioned about the scores uh for math being down and um yet you have uh out algebra one two um from last year to this year did you see any um did you see more students sign up for the algebra one two from last year to this year absolutely last year we ran one class of one two and one two honors in one section because we didn't have enough students to fill two this year we are running two full sections of each class so our goal is to continue to grow that okay okay good thank you in regard to your um your arts program as far as wanting to to build it and expand it what are you thinking like what types of ideas do you have to do that great question i would love to base it on student interest so this year we had so many students sign up for 2d art so painting and drawing the next crop of students are very interested in activities like ceramics so we would love to bring that on board also we have piano running and more of the performing arts so dance and programs like that for daily electives for our middle school students wonderful and i just wanted to thank you for um just being so transparent and open regarding scores and things i just really appreciate the honesty and um and i'm always excited to hear about you know the fact that people are talking about tier two instruction because that really seems to make a huge difference anytime i've ever heard or seen a school talk about those interventions they they really do see a lot of benefit from it so again just really appreciate i know it's sometimes hard to talk about the realities that not everything is perfect but um it just is sometimes you know we're going to have areas we need to work on and i just appreciate your openness and that you have a plan to address it for the sake of our students so thank you for the wonderful presentation thank you thank you so much as a follow-up on the math question so it was the seventh graders so now they're eighth graders that's so is it the eighth i don't know if i understood you correctly so is it the eighth graders now that you're focusing on the tier two instruction or seventh grade good question so we are doing tier two school-wide so fifth or eighth grade students for math math overall for us was lower than ela and we did take a dip in all grades our biggest dip was that seventh grade current eighth graders as you mentioned so we are focusing all grades um but technically really honing in on those eighth graders to get them ready for high school thanks okay thank you so much thank you [Applause] next we have item h1 dr kellis thank you madam president members of the board and members of cabinet dr croto will introduce this item thank you dr kellis madam president members of the board superintellis cabinet and guests tonight it's my pleasure to bring to you a recommendation for the addition of an interim elementary assistant principal at west point elementary as you know last week you did appoint amy michaels as the interim principal um at west point and now we are looking to fill her spot so additionally we're recommending tonight the appointment of miss jennifer evans to fill the interim position for the remainder of the 21-22 school year she miss evans was previously or currently until you vote currently is in the position of dean of students at luke elementary and she received her master's at nau so i'll stand for any questions that you may have okay um i'd like to move the approval of the addition of an interim elementary school assistant principal position in the appointment of miss jennifer evans a former lumberjack as interim element well she's still you're always a lumberjack sorry as interim elementary school assistant principal for the remainder of the 2021-22 school year second motion passes congratulations and miss evans is in the audience as you know miss evans is in the audience so congratulations louis so do i need to refresh to see the everybody could refresh as i moved item f9 down to action discussion i refreshed and i didn't i don't have one i refreshed i got it you did okay do i need to sign out and sign back in no just do your response maybe third time's a chat let me know when moving to item h2 dr kellis thank you madam president members of the board and members of cabinet dr croto will introduce this item thank you dr kellis madam president members of the board superintendent kelly's cabin and guests it is my pleasure to bring to you tonight a great opportunity between ottawa university arizona and the dysart unified school district in an employee scholarship program and mr john williams is here to present that to you thank you dr croto madam chair members of the board dr kellis and cabinet i thought it was going to be so easy nailed it all right coming forward today with some very exciting some great news opportunities within our community for our dysart employees our entire staff coming from community education we have 90 plus employees all of which are classified and this is a great opportunity for them to further their epic further their education and so um this partnership with ouaz and i'm gonna um introduce dr dennis tyner president of ouaz in a second to say a few words to you all it's just an outstanding partnership it will discount um nearly 80 percent discount tuition at ouaz for all current uh dysart employees in addition we want to incentivize and promote and thank them for all their hard work day in and day out so there are performance pay criteria embedded in this for all those people that are exploring and and entering in this uh educational pathway and continue to work for dysart schools and on top of that once they've gotten through the program there is additional incentives if they stay with us so the idea is that we embrace our dysart employees our staff we embrace them in this in our school community we want them to grow with us and then we want them to stay here we want to train them and we want to retain them and and that's the goal here and brian sandusky and dr dennis tyner have been amazing partners dr john croto um and hr have been amazing in putting all this together and and we're really proud proud to present this too so i want to welcome dr tyner up now to say a few words thank you john madam president members of the board dr kellis and members of his cabinet uh i am truly delighted to be here speaking to you uh the reason i'm so delighted is because ottawa university came to this community uh four and a half years ago and we came here with a plan but our plan was limited in what we were able to do and we knew when we came here that we would have to rely on members of the community and large organizations in this community to assist us and as i stare at you jim dean you know how instrumental you were in our relationship with the dysart unified school district to make so many things happen for us we came here with a full slate of athletic teams but no playing surfaces no fields at all to play on we've utilized the dysart school district to teach some of our laboratories when we didn't have laboratories and on and on the list goes and so it's my honor to really stand in front of you and tell you that we believe that this is a great opportunity for you and we're just delighted to be able to do this uh we know like you i don't want to speak on behalf of the dysart unified school district but we value education so we believe that this is a great opportunity to provide education to those people who for whatever reason in their lifetime didn't have that opportunity to pursue an undergraduate degree when the time came with what they graduated high school and so it's uh we believe it's a super opportunity to provide that for students who are would come from your organization who could take classes through our online programs they could take classes on ground in a face-to-face environment they can select whichever way they'd like to do that they can choose from any major we talked originally about just selecting particular majors and doing this in a cohort model which of course would be beneficial to us but we when in our conversations with john we thought it was just best to open the door and provide this for any major that any student wanted to pursue with us so we're delighted again to provide this opportunity we thank the dysart unit unified school district for helping us to achieve our goal and our first four years here ottawa university had its hand out and we were asking everybody what you could do for us to help us be successful and today it's it feels good for us to be able to say what can we do for you and we're providing this opportunity i do want to make one correction of john's words we don't use the terminology discount in the world of higher education so what we're doing is we're providing scholarships for any members of the dysart unified school district who would like to take us up on this undergraduate offer and i would be happy to address any comments questions with john actually i would like to thank you dr tyner um as a uh somebody that received their undergrad and their masters through um ottawa 15 years ago oh geez um i had a great experience um i transferred from another college and remained nameless and came over to ottawa um during my undergrad and it was one of the best choices i had ever made so when i saw this on the agenda i was like yay because those people are going to get an exceptional experience so thank you very much it's always great to meet an alum yes i have a question that looks like this uh goes through what june 2023 so if we prove it to the night it's kind of like it'll go for two years and is that correct madame president member champion that is correct and then i do have another question on the scholarship incentives um this is incredible i love it it's great is this contingent on gpa at all or so they would follow the same rules and regulations that all of our students follow at the school which indeed has a gpa requirement in order to remain enrolled at the institution that is correct and like anybody could do this so you could sign up get trained work as a bus driver for a couple years and then do this and then if you wanted to go into the classroom or you know even if you're a teacher and you decide you want to become an administrator you could sorry sorry mr hicks he's like you're still my yes that is true it's exactly what we avoid to our employees again the value to us of education we believe that people will come in in particular areas some of them are uneducated before they come to us others have their degrees already and they want to advance in an organization and we believe that one of the great opportunities to do that is through education thank you part-time employees can qualify for this as well because it says all that would be all employees if the dysart unified school district wants to exclude them they are entitled to exclude them we are not we are extending this to all employees of the dice unified school district okay thank you josh that's great i have a question first of all thank you so much what a what a gift working with us the way that you're working with us um just for clarification so the and i won't say discount scholarships scholarship um well how do i put that into a sentence regarding that okay so that the reduction of the eighty percent tuition and then said equals the 250 um is that then the tuition amount is is provided in a scholarship less two hundred fifty dollars or does it is it two does it come to two hundred fifty dollars like per credit hour or per class it's it will be 250 per credit hour so we have our regular rate and when students are billed uh they will be billed at an amount that is at our current rate and then a scholarship will reduce that amount to down to 250 per credit so what is your uh credit hour now like without a scholarship so if you if you look at the way we work it's i'm not trying to avoid the question uh we we cost 29 600 in tuition per year and that's for anywhere from 12 to 18 credits per semester double that is 24 to 236 for a year so it's a it's a range so you can you can take as many as 18 credits at that rate oh okay so then whatever however many classes you take basically your scholarship would be would reduce it eighty percent and then whatever that balance is is what the student would pay when we say eighty percent eighty percent is a a round figure right so if you if you took fewer credits then the amount would be a larger percentage and if you took larger credits it would be a less amount okay i see and then is this just for undergraduate degrees currently this is only for undergraduates we are looking at the next step once we get this one off the ground okay and then um miss grant asked earlier in regards to just as far as um all employees being eligible do our employees have to be employed by for a certain length of time to be eligible mr um williams no no they just have to be current dice aren't employees okay well while they're in the program well they're important and so then my last question in regard to the additional benefits is that when you talk about perfect attendance are you talking about in school so like during the semester are you talking about at work for the year that's applicable to their work hours okay so for the year correct okay all right thank you and one of the things we i'd asked john when we had our conversations is so we had we ran a program similar to this with the city of surprise another one of our partners and uh we thought that it worked better because there was an incentive for the employees because the city of surprise also rewarded their employees by putting a portion of their tuition in place and we thought that it helped with the program it made it more affordable for the people and i thought that it would help here as well so my recommendation to john was if the school could put something into this for the employees i think you'd have a better response thank you so much that's wonderful i just want to mention what miss pritchard said that you know this is really and truly a gift so thank you for that and there's no other commentary i will motion to approve the agreement between dysart unified school district and ottawa university arizona and to create the ottawa university arizona dysart employee scholarship program and authorize the superintendent to sign the agreement and any affiliated documents second it's a tie yeah you're the alumni i'm the alum okay there it is motion passes thank you so much thank you we look forward to your first graduates walking across the stage and having you in the audience watch them thank you so much moving to item h3 dr kellis thank you madam president members of the board of members of cabinet dr croto will introduce this item thank you dr kellis madam president members of the board superintellis cabinet and guests tonight we bring to you iba standards as we do each year for you to review provide input on these standards and take action regarding these standards as i said this year we recommend the use of the established district standards that have been used and previously approved by the governing board and the standards you can see there are they guide us in our process in the iba which is starting in october by the way so that information comes up but these standards are legal and these guide us through the whole process during the iba legal affordable alignment to obviously our district beliefs sustainable viable efficient necessity judicious and equitable so with that we asked the governing board to approve these standards and i'll stand for any questions that you may have dr crow during the last time that you met were these discussed in any way that any possible changes or somebody that they wanted something more that they wanted or um everybody because we we have used these for many years and they have worked well but i'm just wondering was there any type of discussion like that madam president member sorry sink bill that is a great question we lead off our iba process with these standards so they are reviewed ken and i as facilitators review these standards we take input and actually everybody agreed with all the standards they were happy to abide by those standards but that this is how we lead off the meetings when we begin in october thank you good to hear um i'm i'm not quite sure about that word equitable just because i don't know if we should treat every single employee the same as we talked about with our 301 monies um i don't think we should just do a blanket statement for everybody maybe we could you know and i don't think when we give raises i don't know if there's a way to give raises based on individual performances not just 301 versus just hey everybody gets three percent i don't know how everyone else feels madam president member chaffin um that that is the key to equitable it's not equal it's equitable um so in the equity we take a look at the groups and do other groups need more than certain other groups and that's why we use the word equitable and not equal so two different words and very specific about being equitable because some groups let's take our last process the bus drivers did receive a little bit more than some other groups because it took a little bit more to bring them up to the standard of where they need to be so that's a key word there is equitable and not equal so is that just equitable across the board and everything or just in certain areas um remember chaff and that would be equal so equitable is just providing the needs to the groups of whatever they need to be so equitable is kind of a theory of some groups may need more to bring them to a point that's uh that they can function than other groups so it's not necessarily equal across the board it's looking at every group to see what they possibly need in order to make them function and and bring them up to where they need to be if that kind of explains it so it's it's not equality it's equitable it's equity i'll entertain an emotion on this item okay i move to adopt the ipa i moved to adopt the iba standard that's established for the 2021-2022 meet and confer second motion passes thank you moving to item h4 dr kellis thank you madam president members of the board of members of cabinet mr hicks will introduce this item good evening madam president members of the board superintendent dr kellis colleagues and community members as this agenda states um administration is asking the governing board to approve this resolution that was drafted by our attorney to join the class action settlement with blue cross blue shield um i will say just editorial i've been doing this 20 some years as a business manager stuff this is i get lots of class action notices here there look into it doesn't really apply this is the first one bringing to the governing board because after call talking to our attorney and doing a little investigation um it was that this does look like it is eligible that we could be receiving something from the standpoint so um this is about the limited competition and the potential increase in premium costs related to health insurances and the administrative services that were provided between uh 2008 and 2020 and so there is a settlement that has been reached into by both parties that sets aside 2.67 billion dollars we are in the self-funded plan side of it so we do not purchase the individual plans or the fully insured plans we are in the self-funded plan uh from all indications that i'm looking through all the different facts and um information which means that is the much lower of the two point uh some billion dollars uh roughly around 1.7 1.8 billion is for the fully insured product and for the self-insured there's about 120 million dollars left and so what this would do is authorize us to submit the claim that is due by november 5th to the claims administrator putting us as somebody that's in line for a disbursement and so it would go in as representing all employees and we would probably just put it back into the ebt i say probably because i need to talk to our attorney on some of these things on how disbursement comes since this is the first time this has ever happened in my career so we would probably put it back into the ebt and probably just look at a recommendation of reducing rates for one year or something to that to go back in the benefit of all employees and so i will stand for any questions that was my question mr hicks so thank you so so you mentioned that you would be deducting i guess from their insurance premiums um did i am i don't know if i'm understanding yeah madam president members of the board not sure how much money we'll get but if we receive any money it'll go into the employee benefit trust employee benefit trust makes a recommendation to the governing board of what our rates will be let's just say we get an extra hundred thousand dollars we could then lower everybody's rates by whatever the equivalent of a hundred thousand dollars for the year um that could be one option that we look at so this potentially could benefit people that were not employed at the time of the incident it could um madam president members of the board this is really coming back to the dysert so this is our costs we're the main spender of the the costs for so yes that could happen we could look at something else crafting i have no idea how much money is coming back and i said there is 120 million dollars set aside for everybody who's eligible to submit a claim and until the claims are submitted they don't know the disbursement so we're simply just approving the agreement to go into the settlement correct correct but we're not um making the determination for how that is processed that would be up to the board of trustees madam president ultimately that would be the board's uh hearing questions if that's the direction we'll definitely make sure that we bring that back to the board but the bohr employee benefit trust board would be making that recommendation to the board governing board but ultimately the board will approve the final decision those five people first madam president members of the board the governing board always approves all of our rates and our benefit package and structure so that's always something the governing board does this will be now part of that process okay thank you any other questions okay i'll make a motion to approve the resolution and authorizing the joining of the class action settlement and authorize the superintendent or designate to sign all requisite documents second benefited by mrs pritchard yes oh passes okay next up we have action discussion h5 dr kellis thank you madam president members of the board of members of cabinet i will ask um mr hicks if he will explain what this agenda item is and then i believe there's board members have some comments about this um thank you madam president members of the board superintendent dr kellis colleagues community members this is the requesting approval and ratification of our expense vouchers so as we're receiving purchase orders are approved as long as there's budget capacity it goes forward we make purchases and the vouchers are coming back to the board in a ratifying sense that we've already made the purchase and coming back to the board for their approval thank you i know that one of the the concerns was some of the um the scholastic purchases on here um typically i know in the past we see supplemental classroom materials being presented um in consent agenda but not as part of the voucher listing with over 400 pages so normally we might just see a few pages on supplementary classroom materials so it's interesting to see individual purchases of books listed in this well and i'm curious about certain book titles that could possibly have components possibly have components to the crt certain titles that i've looked up and googled and i have not personally read the books but looking into the books and looking at the titles and what it's about it appears that one of these books could be used for crt another one is promoting religion and then another one is all about vaccinations which could lead to a discussion on the coven 19 and all three of those are pretty much illegal at this point can i ask where these books are listed yes um if you're looking at the expense document the admin on page 13 is the one about vaccinations 13 of the document and it is page 12 of the actual voucher listing and let's see taking strides i think that's there's another one on here too but most of these are done on page between page 11 and 13.

i'll i'll second second oh lisa can second all in favor aye i i motion carry oh oh chad's here motion carries four to zero this is gonna be a fun meeting all right so we have uh we're down to uh current events so a superintendent report a couple different things madam president uh first uh asba's law conference is tomorrow and friday i'll be attending uh at least tomorrow i may have a conflict on friday and then saturday is the delegate assembly and mr ray is representing the district for the delegate assembly so he'll be there saturday for the delegate assembly just want to make you aware of voluntary i'll stress that word voluntary community vaccine pop-up opportunities that will begin this saturday district is working with safeway albertsons and bonds to provide opportunity for community members to receive a vaccine the voluntary community pop-up events will take place on seven saturdays between september 11th and december 18th that will only change if we find that we're not getting a volume of of community members that would like the vaccines they will run at the high school cafeteria from 8 to 11 30 and then at the middle school cafeteria from 12 30 to 4 we want to make sure we hit both the north and the south end of the district at this point pfizer and moderna vaccines will be made available not johnson and johnson they don't have a supply at this point for the johnson and johnson individuals under the age of 18 may receive the pfizer vaccine if they so desire they do have to have a parental consent form the parents do do not have to be present for the vaccination but they do have to sign off on the form and present the form and we will be providing those voluntary vaccine pop-ups on september 11th september 25th up october 16th october 30th november 13th november 20th and december 18th we will also be providing flu shots at that same time again this is just a service for our community for those that desire to have the vaccinations in terms of student enrollment we still are up uh in terms of student enrollment comparison to last year we have it spread out a couple different ways in this report i'm not going to go through all of it biggest increase or a couple of increases are with our online program and our alternative school which we didn't have last year they were the numbers were buried into the increases um are buried into the numbers at the high school are online we do have 158 students that are that are online we're also seeing increases at ranch elementary and symington elementary and we would anticipate uh seeing some increases in a few of those schools and upcoming years as some growth takes place in the uh southeastern portion of our district uh the biggest difference when you look at from a cohort situation is we appear to get back the majority of kids that were maybe missing in the pre-k kinder first grade so if you remember last year we were talking about 60 percent of the loss of students was in those grades and if we look uh comparison year over year we're looking at about 50 percent of our gains are in those areas so that that would be the area that we're we're starting to see the numbers uh come back in um do you want to let you know last year uh we if you remember the board approved the state seal of the arts proficiency and i think we provided a state seal for i believe it was five students i know mr smith's here you correct me so five students we received it again this year um and so that has been uh given to us by ade and so those students that qualify for that that state seal will be on on their diploma we'll honor those kids again at the end of the school year when we when we go forward we are looking at staffing in terms of some staffing issues within the district we continue to hire people we do have some problem areas in several sites uh and no different quite frankly than most school districts across the country uh and so we continue to beat the bushes to to find qualified candidates um harman's got a two or three positions open i believe sampton has a position open those are the two that stick out at me there may be a couple others i think there's a math position at the middle school we're working on creative ways to get qualified people in there but again there is a tremendous shortage across this country and in the state so we continue to struggle with that the next thing that i'd like to do is uh do um legendary teacher day and what the concept of legendary just before you do that i do have a question sure um the information on the vaccines is that all going to be posted on our website so the community can where we we're we're getting clarification from uh safeway today and so uh the idea will be to start putting it out tomorrow and then we'll do it on a regular basis that we go ahead and push it out through um through social media as well as through the principles at the different school sites uh and again in some cases you can even help us out bob part of the other reason to go on the southern end of the district was obviously ann quintara's right there and it may be easier for people to get to uh the middle school that living in cantera and so that way we we hit both ends of our district uh legendary teacher days is uh basically under the concept of we've all in this in this room we've all had that that teacher that made a difference in our life we don't always know who that teacher is and they don't always get a chance to uh you don't always get a chance to say thank you to that individual and so the idea that northern arizona university and um a professor there named nick clement who's who used to be a superintendent down in the flowing wells district in tucson was to go ahead and make the last thursday of of uh each september legendary teacher day and the concept is just as a way if you have that chance on that thursday to think back to that individual that made a difference in your life it could be at uh uh during your k-12 experience or it could be at your university experience or it could be quite frankly just someone that made a difference in your career and it's just a chance to say thank you to that individual for what they did for you and so what we try to do in the district last year was a little bit confusing but we like to go ahead and uh there'll be a future agenda item here in just a second that's a resolution that adopts september 23rd as legendary teacher day and what we try to do uh at this meeting is take representative teachers from each of our grade levels across the entire district and have them represent all teachers and just take a moment to say thank you for what you do for our students thank you for a chance to recognize those people that do make a difference in the lives of children and in your lives we will also participate in this campaign we'll start tomorrow we will have a url that will be released that legendary teacher is offering an opportunity for students parents staff members to go ahead and recognize the legendary teacher in their life where they can go ahead and give the name of the individual teacher and write a little something about what they did for them and and how they made a difference in their life and if they are still living and there's the contact information they will randomly reach out to those people uh this is a program that's that's spreading across the state but they'll randomly reach out to people and say hey we just want to let you know that uh so and so recommended you as a legendary teacher and this is what they wrote about you and it's a way for them to say thank you to those people so what we try to do with this as we talk about the representative teacher we will also have a little gift for everybody uh nick and i've known nick for for many years wrote a little book called uh to catch a swamp frog and that book is really just his stories of those special teachers in his life so for all of our teachers that we're going to recognize today the representatives we've gotten a book asked nick to send us a book that the book that he's written and then we decided to give you a little glass frog just as a reminder that uh there's a chance to catch a frog so each of the teachers that we come up we will go ahead and give them that gift again just as our thanks and appreciation not only for the job they do but for representing all the teachers in our district an amazing job that they do to make a positive difference one we call you up or read who that legendary teacher was in your life and then we ask you to stay up here because we'll get a group picture from everybody we have about 18 i don't think everybody can quite make it but roughly 18 teachers we want to recognize so we'll go ahead and get that set up from ellsworth elementary representing our kindergarten teachers would ask laura lindstrom to come up and her legendary teacher was mrs patricia evans a fourth grade teacher at whitman elementary school from ranch elementary representing our first grade teachers joy befree and it's mrs parker green at medford high school for second grade at harmon elementary is mitzi pruer mr lacoste fourth grade teacher at ravina school in highland park illinois [Applause] our third grade representatives from cta christino carey cross white seventh grade history girls softball at queen creek middle school and chandler high school is the legendary teacher our fourth grade teacher from symington is stacy jury ms wrecker fifth grade horizon elementary in glendale arizona [Applause] fifth grade teacher from simonton renee ames mr burrell anthropology and archaeology cordova high school in rancho cordova california sixth grade teacher from ranch elementary steve frank dr silverman psychology classes at chandler-gilbert gcc our specialist teacher from harman elementary miley claire pam matsusushi a third grade teacher irving irving elementary [Applause] math teacher at um chs charlie robbins and his legendary teacher is ma mark burke a math teacher at agora high school in california what's the english teacher from the alternative school maggie wooten and her legendary teacher is mr david lowranger west high school in manchester new hampshire [Applause] from the middle school for science joseph reed and dr heather bateman and mr stan cunningham at asu representing social studies at cms todd wooten and his legendary teacher mr taylor 8th grade at stapley junior high [Applause] let's see um fine arts from the high school nick smith david david roberts the professor masters of education program at asu [Applause] our pe teacher representing pe teachers is from the middle school reyna baldonegro mrs cox fifth grade knox elementary [Applause] for cte from the high school jason nielsen miss vaughn first grade sixth grade mountain view elementary and mccammon idaho [Applause] special education from ellsworth d harvey her legendary teacher mrs joan levine keyboarding at rich east high school in park forest illinois for counselor from cta michelle sheldon mrs erickson at chouteau elementary school in shoto montana [Applause] and our social worker who i know can't be here uh is from the middle school lorraine syndeckler and her legendary teacher is mrs santee third grade teacher at hohokum elementary yes we're gonna get everybody now we'll get the teachers together we'll see and we can get a good picture i'm not sure deanna if you can coordinate that because we're gonna have to squeeze and probably do a couple there [Applause] and that's all i have for my report so we can go to uh for harmon okay yeah staff recognition yeah from harmony miss bushane can come on up oh thank you okay thank you hi madam president members of the governing board both online and in person and dr wyman members of the audience thank you for this opportunity tonight to highlight harman we are going to talk about just a sliver of our day our academic day this evening and what we're learning and what we're using in the classroom to support literacy instruction so i'd like to go ahead and invite mrs pruire up to the podium and then also a little miss mackie and eleanor if you guys want to come on up too okay so one of the programs that we are using that was approved last spring was alexia program that supports literacy instruction for our students in the class and what we're doing during the school day during our ela in enrichment block and also during the block time is to obviously have a support with teachers teaching the ela standards during that instructional time but then also using a program called lexia to support students filling those gaps that we know that many of our students have just throughout the last couple of years and so tonight we're talking to you about that so one of the areas that we've really focused in on is using this program during the school day with our one-to-one chromebooks that we're using in the classroom where the kids are able to get on the chromebooks start working on the program with lexia it really is supporting those literacy instructional pieces so students get on and they take an auto placement test and it assesses where they are individually and the students work at their own pace and at their own level and then as they're working towards it it provides data for the teacher to look and observe to see what areas the students need further instruction on and so it lets the teacher know that they have to pull that student over and provide some small group instruction for some of those areas uh that are gaps in their learning and so mrs purr is doing a really awesome job of getting that going and working in small groups with students to support their learning needs she piloted along with our second grade teachers this program in april of last year and we have it started obviously for the beginning of this year with students in her class so she's going to talk to you a little bit about that and then the students are going to share a little bit about their experience so i wrote a few things down i know ms bushane wanted me to talk to you as a teacher that piloted the program last spring so we completed the online training last spring and we jumped right in and i have to tell you that the program's really easy to use which is huge that's a big bonus it's not just another training with a binder that you put on a shelf and you say okay i'll get to that when i can so it's huge um this is an online program that mr shane talked about which is now that we're one-to-one it's fantastic to help build our ela to help build and fortify our ela curriculum so not only does it support our ela curriculum i feel like it's a double dose in our phonics program foundations the students begin the program that fits with their needs and engages them on online activities throughout the week in our classroom we've been utilizing it like ms bushain said during our enrichment time and intervention time the online lessons include include direct instruction with immediate feedback on skills for each student another huge benefit is if the student's progress and performance is reported to me on my dashboard immediately like in real time i'm alerted when a student is struggling on a skill such as suffix endings vowel teams anything like that and i can print out a lesson that morning right away and pull them to my table for direct and targeted instruction when students complete a lesson we celebrate the girls are going to talk about that and i have to say the program keeps the students really engaged and then in turn then i can pull groups to the table and really target my instruction where i need it students are talking about lexia and although we don't really talk about our levels students are excited for each other and the progress they're making and as a teacher i'm noticing the the buy-in which in in turn will produce results so i know that probably bored you but i know this is what you want to hear the girls talk about their progress so i have two of my they were my first graders last year and they're my second graders this year and so they were with me when we piloted and they're continuing on as second graders so they wrote this all themselves okay yep i'll be right here lexia is a fun exciting way to learn about reading and writing it is also like going on an adventure because once you finish one level you move on to a next word of things to learn in the classroom each student has their own computer they log in and they use the drop down menu to select lexia core and they have to login to alexia they have to pass either a fast find or a super sort task once that is done they move on to to other reading and writing games each level gets harder once they level up mrs prewar gives that student a treat and lander to wear home for the night that says ask me about the girl i met today she also gives him or her a certificate and a packet of more lexia games to do at home if they finish it and turn it in they get another treat i feel that lexia has helped me uh learn to learn more about vowel teams and how to spell and read bigger words [Applause] lexia core alexa core to me we open lexia core on the computers in our class i sign in with my own username and password after that the screen shows me what i can work on like sight words where i make words or sequences sentences which is putting sentences in the correct order i love lexia court it is so much fun and makes me feel even more smarter than i already am and makes me happy i love every time i pass levels because then my friends and my teacher miss brewer gets to celebrate me when someone passes a level to celebrate we get to cheer for our friends we get a certificate and here's the certificate and we get a yummy treat we also get a thick packet and once we finish that we turn it in and get another treat lexia court is my favorite at school [Applause] okay so thank you so much so i just wanted to highlight some of the academics that are happening at at school and i will say that it's not just harman it's all of our elementaries that are using uh this program and we're not just doing using that program for small groups but it really is a a great way for us to target some of those uh and needs that our students have so really excited for us to continue using all of the available resources that we've been afforded this year to support students and their academics so i just wanted to highlight that tonight and so i want to do a couple of recognition items as well so i'd like mr to come right back up so i know many of you in here know mrs pruer she has been in the j oklahoma school district since 2005 2005.

so our goal is usually about 208 uh eight minutes to get all the students out about we'll get there but as we this is only you know with the day off our fifth or sixth day of school so it takes a little bit uh to get it going so we're going to continue to work on that part uh the next part is you know to address the overcrowding in denver high school denris was crowded that's why we're building another academy you're all aware of that that's why we're building stuff on the west side the pictures that you see on the internet as the gentleman said pictures a lot it's very crowded um normally but i can tell you this being my 16th year in this building it's not anymore or any less than any sort of school we've had every year when we come in we have to teach probably about 850 freshmen how to walk through the hallways and where to go as many of the board members they come into the building everyone uses the first ramp when they come in the first bridge coming down there's four other ways to get around we just haven't figured them out yet so we're out there with the safety advocates and administrators and teachers and everybody making our one-way stairwells and all that stuff work this year's a little bit more challenging because we have two grades that have not been in this building so now we have a larger amount plus some juniors that were only in the freshman academy building until march so they're not real familiar with getting around so we've done things one-way stairwells made some directional changes and we're going to monitor it probably for about another week or so that doesn't we don't see the improvement that they want it's always going to be crowded if we're not out there we're always monitoring and looking at the cameras in the school to see where our congestion points are it's always down here at the end of d3 right where the first bridge comes so we have people stationed there to try to work the traffic going through i stand at the bottom of c3 which is a down stairwell and we put the doors in to circle people around so now it's kind of like a little roundabout to drive through everyone's got to go a little the same direction it works pretty well actually so from there uh if it doesn't improve to our satisfaction which like as i said will take another five days or so uh to see where we're going telling kids the way teachers direct them uh you know there's a whole other bridge over here you can use or you can go downstairs there's no reason you're proud of there we'll start talking about dismissing at different times out of classes and and different populations of students whether it's you know a through l goes first or something like that we can't do grades because if i dismiss half the building at one point they know where to go so they're gonna stand in the hallway which calls us a bigger problem so we have to create spaces in all buildings so they can go and walk into those classrooms so those are all the things we're looking at but it is crowded we're well aware of it we're gonna monitor it closely was masks students have been doing a fabulous job with the mask you know the you know the most thing you get is this under their nose and you just go like that and they put it right back up you've got no problems with that so far uh you know they break and when you see a student walking i feel like that uh you know you know that their nast broke somewhere so we give them another one but they've done a nice job and i applaud the students and staff for their work for that you know the first couple of days it was really hot in the building it was tough today it was a little warm but as it cools down i'm hoping that that that changes you know comfortable and stuff you know but we have to do it and so we're there working on it lastly is the lunches that we're talking about with kev as kevin mentioned you know we have to feed approximately 850 per i think our lunch weave range from about 790 to about 8.50 it's 30 minutes to get kids in and out it's worked out pretty well the first day was a little tight so we had to make some adjustments on where students line up to receive their lunches and then uh the 30 minutes is what it was two years ago so that's not much of a change for them and the outside part you know as much as we said hey there's three tents outside and there's one right out all the way down at this side the students stay in the cafeteria we're looking for places we're like come outside it's starting to uh the nicer days be more students outside and inside which is a good thing more students are starting to use down here the concerns we have is inclement weather you know we've got big rain storms yeah they're covered but then the ground is soaked and one of the tents is on the grass courtyard so we couldn't use desks down there because the desks would sink through so we put our blue round tables out there which caught our seating a little bit but you still have adequate seating for everybody the solution that we kind of came up with changes our schedule which is something that i don't want to do because adjustments are difficult when you're talking about trying to communicate with 3 400 kids and families out there about how we're going to do it but that's the only thing i can see that i would like to pursue a little bit further if the board allows it to kevin allows it is we would have to end up serving our lunches in the classrooms allowing them to go at certain spots get their lunches kids that wanted and then go back to the classroom eat there the teachers would have to monitor those students because i do not have enough security guards or lunch ladies or anybody to cover those classes and then we'd have to dismiss 10 minutes early at 150 so we can contractually give our teachers their half hour lunch between 150 and 220 and it's the only way that i feel that we can get their prep in their lunch throughout the day so we're not violating their contract which is a big thing we don't want to do that or put the district in jeopardy we also looked at a solution to pay our teachers duties but that came out to about six hundred thousand dollars for the year so it really wasn't a solution for us so what it looks like is actually more instructional time for students i think the classes go from 74 to 77 minutes off the top of my head but students will have a 20 if we want to extend that to 25 minute lunch in their room where they can talk into sodexo set up kiosks in the hallways and we'll just do it like a lunch wave and where they go and then they'll just go back to their classrooms so i i asked principal donovan to come this evening i think certainly requires further investigation and conversation so i don't i shared with dan because we've talked people talk about this for some time now but i shared with them i was really concerned about the board and the district investing these monies in intent for 10 to 15 minutes we're talking the board might recall we budgeted almost 700 000 for tents and we may want to revisit that number and revisit this option and see if there are other ways that perhaps we can reinvest those moneys but i think if in in committee we can have an opportunity to review in more detail kind of see what our options are what the impact would be on the community to see if this is a vital option for us but that is certainly my recommendation thank you thank you thank you just a question and all credit again for managing an unmanageable situation and mr robinson's comment was well taken in his private just to for claire to say i've read two articles one of the news times one in the north hour they made it abundantly clear we are not allowed to do distance already this year correct it is barred by the state so we have no other option but to be here full time all right those things are not acknowledged in other words if we're hybrid or dl any game we're not physically in the building we'll not count to the 180 so in other words we don't have an option correct yeah thank you thank you donna thank you sir thank you and so just to say the consistency i also asked our athletic director at this opportunity to join us this evening there was actually an impact on busing and transportation on our extracurricular and athletic program i'm not suggesting we're not asking the boyfriend solution but i just wanted to make the board and the community aware of the impact that's happened on our extracurricular activities chip has done an amazing job finding solutions so i just want to employ you probably but we thought it was important to make the community aware because it does impact many of our families and potentially some of our kids programming the bus issue for you know let me just say as far as athletics is concerned uh we're an educational based program and what comes first as far as busing and i made this pretty clear to the bus company i certainly understand the need to handle the daily routes for kids getting back and forth to school and what i what what i'm going to tell you about is that we're a program that is absolutely huge in comparison you hear stories i've just heard a few people talk about the size of the high school the crushing of facilities it's the same in athletics i mean where we work with what we have but from a standpoint of growth and size we have six maybe 700 athletes it hasn't really balanced yet but we're about that many for the fall and with that comes approximately 350 interscholastic athletic events during them during the fall 20 teams half of those teams half of those events of 350 160 give or take are on the road meaning we need buses not to mention because of the we have beautiful facilities don't get me wrong but they're not we don't have enough for the size of our program so what we have to do is we have to bus our kids all around the city of danbury to get to practice facilities because we just can't put 700 kids in a two to five block at the end at the end of the school day and that leads us to the bus issue so not only do we depend on 160 trips to send our kids down to lower fairfield county to participate we deal with as many as 10 trips a week just to get our kids to different parts of the to the town to the city so on august 11th i get an email from sda and say you have to make a decision we're not going to be able to give you buses at 2 30 anymore we can only give you buses at 1 o'clock and 4 o'clock that particular time i i don't know what i want probably blank because we build our program based on 230 departures kids go out they play at 4 o'clock teams go out they go to different parts of the city for practice we build it at 2 30.

evening and welcome to the wednesday september 8 2021 meeting of the ann arbor planning commission this meeting is being held electronically to protect public health and safety due to the covid19 virus and to comply with issues ordered by the governor the michigan department of health and human services and or the washington county health department we intend to conduct this meeting similarly to an in-person meeting however please be patient if there are technical issues to speak during the public comment opportunities you'll be able to speak through the webinar link or by phone depending on your method and the web link are available on the published agenda in the public notices section of the city website for phone access please call 877 853 525 and then enter meeting id 977 1226 this information is also available on the published agenda it's in the public notices section of the city website and on the broadcast of this meeting on ctn channel 16 at t channel 99 and online at a2gov.org watch ctn where you would select the government channel item two on the agenda is the roll call mr leonard will you please assist with that of course commissioner mills present in ann arbor commissioner gabe randle president in ann arbor commissioner sovay you're from ann arbor commissioner abrams here from ann arbor commissioner hammerschmidt you're from ann arbor commissioner dish here from ann arbor commissioner lee also here in ann arbor commissioner clerk commissioner clark i see commissioner clark but they don't hear so follow up commissioner white here uh there we go uh full commission and quorum very good okay item three is introductions and are there any great then we'll move on to item four can i have a motion to approve the agenda moved by commissioner watch seconded by commissioner lee is there any discussion on the agenda all in favor of though of the motion please raise your hand or say aye aye that is all hands and i'll see commissioner clark in a minute there's her hand great um next is the minutes of the previous meeting may i have a motion to approve the minutes of the august 17th 2021 meeting moved by commissioner sobe seconded by commissioner abrams any discussion or corrections in the minutes oh right then um all those in favor of the motion please say i or raise a hand that's all the hands all right so the motion carries item six are all of the reports um from city administration city council and so on council member dish do you have a report from last night yes we passed the lighting ordinance on the second reading and we had the second reading of homo occupations and that also passed and we had a demonstration of how hard it is to read a site plan at a council meeting but that was related to none of those ordinances mr leonard do you have anything to add in sure um i would also add in that uh the revised bylaws of the planning commission were also adopted um and um um the um yep uh i think that was everything and then for uh just a um preview for the working session next week we have invited the petitioner of 2060 west stadium to come and present an alternative concept you uh you'll recall this petition came with a lot of discussion about a drive-through and so um in consultation with the petitioner they have developed a sort of an alternative concept and we're going to bring that back for any sort of feedback that you can provide before that is either refined or not so and that's all very good so this means that this will be the last agenda that we have with introductions it will okay excellent that was among the changes that were that was in our bylaws um are there any other commissioner officers or committee liaisons that want to report out what happened in their other committees it feels like it was eons ago but i'll report out on the orc we did meet on when was it the 24th i think yes tuesday the 24th and talked about tc1 rezoning um some additional conversation update on kind of where that stands um parking we talked a lot about parking regulations and what we might see um want to see in that and how it links to our existing documents within the comprehensive land use plans um we also talked about a potential ordinance change to simplify the fences so regulations related to fences all right nothing else to report okay then we are on to item seven which is public comment this is the first of two opportunities for persons to speak for up to three minutes about uh general topics this is not um a time to speak for about an item that is listed as a public hearing on this agenda so please note that the public the planning commission will hold dedicated public hearings for the site plan review thresholds discussion and 660 earhart if you wish to address the planning commission on any other matters now is the appropriate time to raise your hand and indicate so to speak if you've dialed in press star 9 on your phone so you uh to use the raise hand feature um or sorry and you can use the raise hand feature if you're viewing through the web link for phone access you can dial 877-8535 and then enter meeting id 977 6634 1226 mr leonard we'll call on you by the last three digits of your telephone number if you dialed in or by your name um if you join through the web link and when you're speaking please move to a quiet area and mute any background sounds so that we can hear you clearly please state your name and address at the beginning of your comments caller with a phone number ending with five three four call her with the phone number ending with five three four you can press star six don't meet your phone and address the planning commission for up to three minutes thank you this is tom stallberg calling from lowertown uh some of you have heard me talk about being a developer of subdivisions in the past and perhaps some of you have not so i'll briefly review that that that is one of the hats that i've worn in oakland county and many communities throughout oakland county i developed subdivisions sub divisions including getting rezonings and working with city councils township boards planning commissions planners including in west bloomfield where there was a very strict wetlands woodlands ordinances uh our company received not one but two awards for being an environmentally sensitive developer in that area and one of the things i learned a lot about there was what storm water does to sensitive environmental features uh and that was when we had a lot less storm water than we have now so i'd like to talk about stormwater uh which is something i'm going to talk about uh in the near future on repeated occasions because i think it is a crisis that's already here uh and that we need to deal with it and that there are ways that we can deal with it uh one of them is in our ordinances such as tc1 uh to do something similar to what was done in the uh repealing and replacing of the plant project modification and that would be to incentivize through bonuses uh additional stormwater management measures such as similar that we did to affordable housing or sustainability measures in the uh what repealed and replaced time project modifications i know that's not uh there was a call for some city council that was voted down 7-4 about adding in such things to tc1 uh but i think you should still consider it and why you know i've seen what a mere small amount of extra stormwater can do to a wooded wetland what it does is it turns it to a dead swamp and that's a small amount we have a large built infrastructure that was built to the standards of its day our standards are pretty good right now but our standards now are insufficient to make up for our built infrastructure how are we going to make up for what's already built that we can't change easily when we have new development particularly redevelopment particularly in pc1 if we have additional stormwater management features that are above and beyond what we can require legally of the developer by incentivizing them 30 more seconds premiums options bonuses whatever you want to call them by incentivizing enhanced stormwater management above and beyond what is required is about one of our only ways that we can make up for the already built environment that is inadequate for today's stormwater and inadequate for what we can really anticipate is going to be increased frequency duration and severity of stormwater events uh that we're already seeing coming and it's going to be even worse in the very near future so thank you very much thank you if anyone else wishes to uh speak at this public comment opportunity about an item that's not listed for a public hearing you can press star nine if you've dialed in or if you're joining via the web link you can use the raise hand feature at the bottom of your screen all right seeing none let's move on to item 8 which is the public hearings for the next business meeting mr leonard yes we have one new public hearing scheduled for the next business meeting it is for 1300 south mabel road grace bible church site plan for city council approval this is a proposed thirty four thousand forty five square feet uh addition to the building and parking lot expansion of a hundred and seven spaces on a 15.5 acre site site improvements will include new landscape plantings new stormwater infrastructure for building expansion and new parking lot and bio retention scales all right very good uh first up is item 9a unfinished business so this is the proposed amendments to section 5.29.6 site plan specific standards in our unified development code um i see you're promoting mr kowalski to provide the staff presentation and then just um a reminder of the order of operations mr kowalski will provide that presentation and then we'll open up the public hearing before we discuss if i could before kwelsky to the public sorry sorry there's a lot of echo map matt can you try muting itself to see if it's you it's you you're the problem um so see if you can fix that with your it staff so first of all i wanted to apologize to the commission and to the public i want to be clear we are recommending postponement of this item and i want to give you just a quick background um the short of it is is that uh we made an error and i want to fix it before i am confident um making a recommendation that you adopt it um uh we're gonna we're gonna provide a bit of an overview of that as we go through the presentation to be clear we're not recommending changes to the thresholds that we've already discussed at this time but what we've learned is that i think that there are some unintending consequences from our error specifically as it relates to storm water standard being applied to these projects so that's going to go over some of the changes that were made based on previous discussion i am going to then sort of bookend that with an overview of specifically how we're um how these stormwater standards relate to these changes and tee up some feedback that we're hoping to get from the commission before we bring it back in its final format uh with that um let's give it a try matt maybe it'll be a little less likely i turn my volume down a little bit i hope it's not too echoey yet but um okay we'll see um all right good evening everybody on attempt the uh good old share screen here hopefully that works we all looking at the uh a powerpoint sir perfect okay all right okay so um basically again as brad had said i'm kind of gonna go over what uh we have changed in the in the table as a direct response to the comments at the last uh planning commission meeting so i will be showing when my screen advances here we go okay here we go okay so um i'm kind of read through them in order as they were posted on your staff report as well so we did have some questions about trying to clarify some of in particular like what exactly is the site plan not required you know the exam thing so what what we've tried to what we have added on to that is a is a footnote that you can see where it says site plan not required there's a one as we go through and i'm just going to scroll quickly to the last page you can see that with a little bit of an explanation stating no site plan required however this does not exempt the action from any required permits and corresponding code requirements um so that again that was a concern hopefully that helps address that issue and if not again we can make further changes to that as well um we did i make a slight change to where you see in blue here where it says work slash modifications on existing buildings just again it was something that we went through a staff to kind of make it clear that anything that is going on within that building is going to um fall into that category um the next change you see down there in blue says area of the building that was again a comment directly from planet commission we also heard from some of our advisory committee members that you know what the uh the ten percent you know is that of all buildings on site or is that of one particular building so it's we've always treated it as of one building so we've basically added that text into there to you know to make to make sure to make it clear um and again right directly below that you see kind of the same change it has um of the building added as well um interior construction we did cover that last time uh that was still highlighting blue however that was a change that we did um highlight for you guys last time um a little bit further on in this sorry here was this was one that we had that had been left out that was uh caught um i believe by commissioner mills that uh wireless communications tower was not specifically called out in there although it could again could have lumped it under a building structure kind of thing but calling that out separately we don't see a lot of them but again we'll put that in as kind of a separate category there just to make sure that we are covered in that um scrolling along to the next page we have another footnote that's added if you go near the top to that the footnote too that that was again this is accessory structures and canopies and things like carports when we go to the the last page here with the footnote it does note that the section number for the solar energy systems if you all remember that we did those are accessory structures but we've kind of got a special category for them which allows them to exceed that um that requirement and without site planning as long as it falls within those certain standards of that section that we have listed there um alas sorry the next oh well one of the ones the one highlighted in yellow again that was a a planet commission this is uh kind of our follow-up discussion we'll have after this regarding the stormwater planning commission last time kind of felt it should be a little bit larger but now again with the correction to our stormwater we want to make sure that we're clear on what would happen with that one so that's why that's highlighted there is no change to that per se but that was what was highlighted there next change down um removal disturbance of any regulated natural features again that that could have been covered in other areas but we really wanted to make it clear that again landmark trees or anything else disturbing or wetland um that triggers a site plan now whether it may be a planning manager for certain projects and a mixed use and larger residential projects that would require planning commission approval uh same as today um and one uh removal so the last kind of change on this is you can see a strikeout uh removal of a tree identified as a landmark tree to be saved but then as so the plan comes back in and it's now recognized as invasive um that i'm not sure why that's even in there i've never had that come it probably was a direct response of one project but if it's an invasive tree you don't have to mitigate it for it so it's it's kind of redundant um so we really don't need for that as a matter of fact a lot of times we want the we want the invasive trees removed so um and that really so that covers again kind of the highlights to the table i'm going to probably stop i'm going to stop sharing it this time and then kind of have brett wrap up a little bit more i can bring up the table and we can certainly request or sorry answer any questions as we get through all right can everybody see a table uh sort of a very boring looking white table so uh so i just want to go through this is how i've been thinking about the the omission in our thinking about this and so i'm gonna i'm gonna probably spend a little bit more time on how stormwater is regulated um some of you this is uh you know much more about this than i do i think for others it might be helpful context so i'm going to start with this table which is this is how how we regulate stormwater currently if you are a one or two family residential use in a residential lease owned property and you are adding less than 200 square feet of impervious surface regardless of what is happening on your property now no storm water is required so based on that land use and a very small addition of impervious surface there's no storm water obligations to be incorporated onto your site or property for that purpose that does mean over time that you could add small bits of impervious surface over time increasing that on an incremental basis without changing site-wide how storm water is being managed apart from that when you exceed that improvement or you're talking about a an overall site improvement of the one and two family that has a larger impervious area we provide a a worksheet and the worksheet is a calculus that both the petitioner and the city review that's generally calculates the impervious areas on the site including all buildings walks drives assigns a volume to that and requires detention of that which is i'm generally going to call here first flush and that's roughly about an inch of rain an inch of rain over those surfaces and first flush is very much intended to define that that that initial um shot of storm water into that system does have the effect of sort of flushing out the infrastructure whether it's downspouts or drainage pipes or the like to uh for that for that occurrence that exercise applies to one and two family regardless of the impervious area that the site covers so whether it is a up to five thousand square feet of impervious or it is twenty thousand square feet of impervious that same exercise happens now to be clear that exercise resolves results in different volumes that have to be addressed some of the common areas that are common ways that that's addressed with residential properties might be rain gardens it might be swales it might be rain barrels it might be dry wells so there's a lot those are a lot of ways that that can be accomplished but the the standard the goal sought to be achieved is the same for that category of land use regardless of its size then when you shift into multiple family residential and non-residential alternatively think about these as those developments that require site plan review those that 200 square foot no longer applies that's a that's a unique provision that is applying to the one and two family residential up to 5000 square feet of those site plan projects no storm water is required so that is a current feature and requirement of our ordinance for for site plan projects that have a small area again defined as up to 5 000 square feet of impervious area there are no specific standards that we are measuring that site to storm water treatment and management as you progress through the size of impervious areas more requirements are added to those sites you can see here they're the same in both of those categories again think about it from all those developments that require site plan review when you are five thousand to ten thousand uh square feet of impervious area then you have to retain or infiltrate the first flush storm event so that's a very similar exercise to what you're seeing across the board one and two family residential once you go into a larger category of impervious area from ten thousand to fourteen thousand nine hundred ninety nine i hope i got the ones and the ninety nines correct but generally that range um we add requirements not only do you have to detain for that first flush but you also have to detain for something called bankfull storm events and this is where somebody's probably going to correct me if i mistake it but this is another calculation of stormwater volume from that site as it relates to what volume would be generated when the corresponding bank of a creek or tributary or river is being impacted by a storm event and so the the sort of relative volume that's happening at this site relative to that creep being at its full capacity without overflow that's the calculation here then that needs to be detained on the site as well when you progress into the larger uh areas larger sites with by larger larger areas of impervious surface greater than 15 000 square feet you have to design your system to meet those standards you also have to design your site to detain a 100 year storm event so again these these storm events are starting to increase in intensity and volume as we progress through these requirements with these larger sites you have to detain that that's where a lot of times when sites are coming to us if they're unable to infiltrate the rules require you actually detain that hundred year storm event volume at a hundred and twenty percent rather than a hundred percent if you are unable to infiltrate and uh we also require a design feature of a sediment for bay or a mechanism to really attempt to improve the water quality in those larger systems as part of that strategy first flush has some benefit of water quality regardless this is obviously applying another water quality condition to larger systems on larger sites so the mistake my apologies that because of this structure the way this is constructed in our ordinances is quite specific one in two family is regulated in this way everything that goes through site plan review is regulated in this way and so when we start looking at making some modifications to those that framework that's where this comes into play and so we've added a couple of examples for example if we now add three and four residential as exempt from site plan review right now barring any changes to those storm water requirements that has no storm water regulations i don't that's not my intent i don't think it's the planning commission's intent intention to do that nonetheless one of the things we need to decide then is does that feel more appropriate to follow that one-two family residential first flush or is it something that we want to pursue that great graduated approach to a more intense robust and expensive system as those impervious surfaces increase it's not to say that we can't do we can definitely do the first flush obviously absent a site plan i would say as we start talking about the other tools and the other measures even if we're doing it outside of a site plan it's still going to start leaning towards a pretty robust and comprehensive assembly of information design standards for review it's going to start feeling quite a lot like a site plan in some ways so similarly when we're talking about a 300 square foot addition or patios up to a thousand square feet that same standard is going to come into play that is absent a site plan for kicking in those last three columns particularly when we pull those out of sight plan right now absent any changes to those storm water regulations there is no requirement for storm water management on those sites again the city has a lot of goals towards storm water management and that's part of the balance of course with smaller projects and the cost that we're adding to them at the same time i wrote it down to make sure i have it right about 15 percent of the land area in the city is covered by detention so 15 of the land in the in the city has detention that means 85 was constructed without detention prior to and typically prior to the requirements and design standards that we have in place now so whether it's a single family home with a rain barrel or a larger site the opportunity when these things are improved or reviewed to make incremental or large changes can have a pretty significant impact on the city's stormwater goals so as part of the discussion again i i still feel a confidence about that we've have these these identified correctly we need to fix this aspect and the feedback that i would value is does it feel more like finding the methods for this graduated storm water approach applying to those in a perhaps efficient building permit method or is there more comfort in saying a first flush is still a benefit recognizing that we have to adjust our thinking about one and two family down to up to four family or down to up to four family with a thousand foot patio or something in between so that we can then come back to you with probably those corresponding changes in the stormwater regulations that match with our site plan review thresholds so we're not creating these gaps so i'm happy to answer any questions again my apologies to those that know this a lot better than i do but this is um this is something that we value some feedback on and i'd like to come to you with a more complete response and solution to these gaps prior very good thank you uh before we dive into giving some feedback on that we will have the public hearing so this is an opportunity for persons to speak for up to three minutes about the proposed site plan specific standard amendments if you wish to address the planning commission on this item please dial up press star 9 if you're listening by phone or use the raise hand feature if you're viewing this through the web link for phone access call 877-853-5247 and then enter our meeting id which is 977-6634-1226 leonard will call on those who have raised their hand calling on you by the last three digits of your telephone number or by your name if you've joined us through zoom uh you'll hear an automated announcement that the host is allowing you to speak and when speaking please move to a quiet area and mute any television or other background sounds so that we can hear you more clearly and please state your name and address at the beginning of your comments if anyone on the line or who has joined through the web link wishes to address us it's star9 to raise your hand on the phone or the race hand feature at the bottom of your zoom screen all right well then i will read the motion the ann arbor city planning commission hereby recommends that the mayor and city council approve amendments to chapter 55 unified development code to amend sections 5.29.6 related to site plan review and approval standards moved by commissioner hammerschmidt seconded by commissioner dish is there any discussion commissioner give randall thank you um first of all mr leonard you did an excellent job of describing everything so um even though you criticize yourself several times i think you did a really great job of outlining all of that it would be helpful for me actually if you brought up that sheet again that had the yellow um highlights on it so um one question i have with the three to four family residential are we how are we handling parking with these in terms of i'm just trying to get a handle on like the amount of impervious surface that really maybe we really may be dealing with and i don't recall that off the top of my head how we're we don't we're not requiring a whole separate parking lot correct or am i wrong about that so generally you know it's it's just going to be based on the parking requirements which and um i'm thinking um matt correct me if i'm wrong but i'm thinking the majority of these are probably r4c which are one and a half spaces per unit so you know this is going to be um it's probably akin to the recent developments we saw on i want to say that there are a couple on hill recently a lot of probably three and four units six bedroom um student focused apartments with five to six space parking lots um it's a good question i i don't know i had i didn't go to those and sort of start categorizing some example projects about which of these they fall into um which is maybe unfair to ask for you to then categorize it that's something we could certainly follow up with and or and or bring to you a recommendation based on some of that data but um if you could at least point us help point us in the direction and be helpful yeah yeah i know that's that helps because if we are definitely requiring you know one and a half per um per unit then then you're going to have a parking lot there i mean i guess that's part of what you know is it going to have to have all the same dimensional standards and everything like that that we require of our parking lots which you know like have it's not what you see in um you know burns park where somebody is an old house has rented out their place for years and they have a bunch of parking in the back those things don't meet our current standards at all you know in terms of like islands and spacing and all that kind of thing so um having some sense of the kind of the order of magnitude of impact i think would be really helpful um i think that it starts getting really pricey when um because i know part of this is around that right we're trying to identify and make this more like viable um first flush is probably the most important out there in terms of what we've got going on i would point out that first flush according to the county is different than first flush according to your residential stormwater code and so it might be um it might be like and so first flush for the county is more in the two inch range now i think um i believe you should double check on that but i'm pretty sure that's kind of how they were last categorizing it and um doing a first flush two inch storm covers a lot of storms like a whole lot of storms it covers i think like i think you know over 84 or something like that it's a lot so it's not going to address the big flooding issues that we have it will address the water quality issues that we have and water quality is a big big big part of it it really is and the thing that there's there's one little correction i would make in the way that you're talking about things is that and this is getting technical but it's there's a difference between what they call detention and retention and detention is when you have the water in a pond and you see that pipe and it's being let out at a what they call a pre-development rate it's like a little tiny hole and the water is coming out slowly retention is what we are like a rain garden is where it fills up and then it infiltrates into the ground and so these one and two family residential ones those are all retention they are they have no way they just go down or they spill up and over but it's not like let out at this predetermined rate so um if we have uh the three and four family residential do a kind of two inch storm but have it be basically rain garden style that is not prohibitively expensive what gets way way expensive is the and it depends on how much space you have obviously but what gets way way expensive is you know having the big standpipe or having the whole underground system i mean that's crazy expensive but a lot of that is based more on like the huge amount of volume that you need for these things so i would recommend first of all just getting a sense of how much we're dealing with in terms of the impervious area for these three and four family um like what that really shakes out to be and considering doing essentially a little bit more robust like two inch um first flush but double check on that one for me in terms of the the county rain garden style um and that if the soils are really poor that it can be a similar kind of thing to um [Music] the like 20 more business that we have for the 100 year where we have really poor soils um but you the thing that's also gets really expensive is the uh soil testing that is required by the county as well so if it could be something that is checked by um your uh very capable stormwater manager um peter stevens to go out and dig the hole and check out the the the soils that you see you can even do a pretty like straightforward perk test kind of thing to see i like it does it stick around for 24 hours just stick around for two hours something like that you can get a really good idea of what how things are going to behave so i feel like that in the in the i want to control something here i don't want it to just slip through the system um but i feel like there's a way to still hold them to a standard that's going to make a big difference but it is not as crazy robust as our county system which is like a complete leader in the field i mean really like way way above what like any county in in the state does i mean truly they are like leading the way in all kinds of things here but it's also really expensive to go through that whole process so i would say two inch rain garden style with some sense of checking what the soils are to see if you really have any capacity um the 20 thing i could be talked down from one of the things that i think that would make a big difference is if it's actually a planted rain garden the plants actually do a lot of work over time and can open up those soils if you it may be that we have um kind of a more standard detail about how we want to handle soils and plants in that situation which we don't really have right now and so if we have some guidance for some of these smaller systems about how to do it then we can have kind of more of a standard of yeah you need plants planted every 18 inches and you need to do this to the soils and you know what i mean something that's going to sort of guarantee you a little bit more quality when it comes out of it um so like when the one or two family residential it's like usually those people are kind of into it and it's their own place and all that kind of thing you don't really know you know with the three or four families sort of how that's gonna uh play out um uh with that so that's my feedback on the three to four family um one and the 300 square foot addition i think that you could easily handle that with the way that you handle the um the one and two family residential one it's just like a little bit more impervious surface i think the thing that's important is that because you may be adding something on in a funny way and you can't capture the water right there wherever your addition is going that it's your as long as you can get water there from a different part of the site that's from an impervious area that is 300 square feet it counts so you may put the addition on the south side of the site but you direct some of the roof water from the north side of the site to your new rain garden area that works okay too it's just more like you just want to make sure you're capturing that with the patios i kind of see that as it's it's not going to be the same level as the um three to four family residential in terms of the size um it's it's you know a little bit bigger and i think that in my opinion that could be handled kind of like the um either the one or two family or the three to four family like some with the rain garden style um a little bit uh not not nearly as kind of um like super high level of regulatory you know performance and compliance with that but that still makes a big difference you know with with things so um i think that that could still fall in that category and work and work well and we still get a lot of bang for our buck uh with this approach um without it costing it would just be a huge thing to put those people through what the county standards are i mean it really is incredibly rigorous so that's my that's my i guess more than two cents on this one mr leonard can i ask a couple questions of our ex our resident expert um so um you you mentioned the county first flush versus the city i do would it as i as we look into this would it make sense to um sort of point to the county's first flush standard or are you saying sort of just sort of set a two-inch standard i would first of all corroborate that one yeah i would set a two-inch standard there i mean you'd be you'd be having people wade through like a huge document to get to that and it'd be completely overwhelming and so i think it'd be better just to kind of take the point that you want and then go from go from there um and again i i feel like i could be talked into like an inch for all of these and it would probably still be fine because what again what i have seen over time is that even if they fall apart in terms of their weediness and they don't look very good they work better over time the plants just do an incredible job of sucking up the water and opening up the soils and so um what doesn't necessarily work over time are the underground basins that just have the soils to rely on if it's not sandy and so um that's another kind of nuance that might be interesting to to tease apart is that if it's um an underground system that maybe you have it up capture more than a rain garden because the rain garden performs better over time and the one underground really does not it just is purely volume oriented so that may be another nuance that um that might get people to do the more surface application that is actually better in the long run anyway in terms of how it's managed over time and and then with uh applying sort of a similar approach to say uh a patio being added on to a restaurant um in that case you might have a circumstance where the bulk of the site is actually managed through uh a system that might fall into one of those more robust categories and i just want to be clear um like me is that's that that might be if you don't have capacity there then we go to this sort of two-inch model alternatively maybe we provide the option to say uh if you um if if you can demonstrate that if for some reason it's over capacity it seems unlikely then that can be accommodated yeah i mean if it's a site plan then they've already done the calculations and they can i mean a lot of people build in some slop because you just don't know how you know if what um like if someone's gonna add something or whatever and it's a little bit over and you can fit it in um but there's plenty places that just never went through site plan you know that were are going to fall under this and they can still like you can still store it kind of underneath the patio itself as long as you have soils that are going to work and there's other just creative ways of being able to handle that for sure so you don't necessarily have to have lots of land you know to be able to do this you can handle it in other ways but it's really really soil dependent basically what it comes down to any other questions or feedback i can i'm just i'm not sure that i'm understanding the 300 square foot edition in the patios um and maybe this is also the the way that the total impervious area of the project site is calculated so that only refers to what you're disturbing in your site plan like if you're doing a change you don't have to you don't then go back and say how much imperviousness is there on the site overall yeah so that's um that's what's a little confusing about it so when when you are disturbing a small portion of the site actually the whole all of those columns only apply to the area being disturbed if it is less than i think 50 of the site if it's over that for example for some reason that thousand square foot patio involved that then you are looking at the whole site um but even if you're only looking at that portion of the site i i've my sense is that a way to open this up towards the city council's goal would be just that how do we decouple it from the system regardless of 50 well it's probably always going to be under 50 a thousand square foot patio um how do to what extent are we comfortable decoupling you get we want the whole site managed by one storm water system versus we want the site managed by stormwater system but now we're going to take a component of it and do that through a different management practice and so that's what that's kind of what i was trying to get to with the question i think but your point is a good one if you're adding a thousand square foot patio it's not going to bring that into the entire site um but now by going through site plan we're still looking at those quantities if there's no stormwater system there we might be doing some water quality improvements again as part of that first flush in a way the question is do we even want to look at that or do we want to provide if you can find some way to do a rain garden on the site to accommodate this thousand square foot patio we won't even look at that system got it well and the other question is if and again make sure to make sure that i'm reading this rate in multi-family residential and non-family residential currently if they're adding a patio an outdoor patio of a thousand square feet according to this table i'm reading it is that they don't need to worry about stormwater because it would be under 5000 square feet is that fair if that's the only thing that they're doing it depends on the extent that they end up just disturbing of that site as part of that so if they're doing it as part of like a uh like a large fraternity house like it's possible that the size of that patio could get to a point where it starts creeping into that 50 percent of impervious of the site so got it but but your question is a good one that it automatically goes to site plan now so it's getting looked at from that lens um i think that's something but i i take your points i think that's something that i don't know if we need to clarify on this table but certainly and what we're bringing back about and that's that's kind of what i'm trying to get a comfort level on i think i i'm hearing comfort in it's not that all the storm water has to be accomplished through the same method all the stormwater has to be managed and i would just say i don't know what the stormwater side looks like in terms of the table but if it can be as if it can be clearer um this is what you're doing and this is if especially if we're adding different categories of stormwater management or different levels of requirements for stormwater management like hopefully moving to a system where it's easier to look up um i agree that's why i created this because i couldn't find that i was trying to get my head wrapped around it okay so and i defer to commissioner gibrandal on all things like what is appropriate and and right priced and environmentally like responsible so um yeah commissioner dish thank you this is very illuminating and i just wanted to make sure that i am completely following that it it sounds to me like there are two issues there's the issue that we just walked through with commissioner gbrandall largely which is what would be the appropriate level and the preferred ways of treating stormwater on these smaller projects that we don't actually want to exempt from stormwater management but we do want to exempt from site plan review and then the other issue is where do we put their the thing that what mechanism do we do to regulate their storm water if it's not going to be a site plan and so okay so good i'm following so far and then what i also understood you to say mr leonard was that well so wait let me back up so has the technical discussion that we've had with commissioner gibb randall who said that a rain garden that can retain two inches of storm water would be a fine and dandy thing for multi-family residential as well as for patios over 300 feet um does that alleviate your concern mr leonard because you were saying that you worried that as we get up into those more complex stormwater management systems we're going to need something that looks a lot like a site plan in order to design those and has commissioner gibb randall just alleviated that concern or did we not reach the you know the more larger and more complex systems i i i think it's from my lens it's helpful that what that that's what i want the what shrinkage brandel indicated is kind of the feedback i was looking for for example under the scenario if you got to a 12 000 of square foot of impervious area of a four unit apartment which i think i think you could very well get to um do we want to provide a more simplified approach where akin to our one and two family you as the property owner actually fill out a worksheet and you say this is how big my the area of my driveway my building my sidewalks you add it all up we tell you what to multiply it by to get to a volume and then you go to the next part of that checklist that says um this is how i'm going to this is how i'm going to address that i'm going to provide a rain garden here which is going to give me this credit i'm going to do a rain barrel here which is going to give me this credit and there's a brief menu of actually choices that you can get to that volume for and if that works out check proceed that's different than i think i think that is a different exercise than it's simpler than doing that same calculation for the first flush and a bank fill and that is going to result in more storage of volume if you do both of those and so what we're what we're talking about here i think i i don't know what a bank full is versus a first flush i'm presuming that it's sort of splitting the difference a little bit potentially and that we're saying yeah what this means is we might not end up with as much detention as you would have under a site plan but we're gonna still have a comfortable amount and comfortable amount of water quality improvement if i can ask just one more thing based on so so that is how i understood it and i like this idea that if you do this it counts for that it'll it'll take care of that volume and the other things that i didn't really understand the bankful things i didn't really understand were taking them a little bit out of the picture so but you just said detention and i think it'd be retention right and that's okay no it's just that i was trying to follow that and i'm trying not to be confused which is my daily struggle um and then when you said that 50 of land area in the city is covered by detention this is before yeah 15 i'm sorry i yeah i'm sorry what i said i meant to say 15.

that's about a 30 save and a 70 removal perhaps the um city forester could get on and um describe her thoughts on the i read you know what was there i went back and looked at the old aerials and saw there was a you know pretty sizable pine plantation and things like that and that lower portion that looked like it was planted you know before 1960 but after 1940 um so that's clearly not like native woodland however there were a lot of oaks that were coming down and so i would and and i i know it's probably not functioning at the same level as some of the other native uh woodland fragments that are in that area but i would be um uh and i just put your name every single time city forester and so i'm not even going to say it so you should get around by saying your first name but like i'm just going to allow you to speak with your title rather than addressing you my name i apologize but i would like you to weigh in i realized they were meeting the code i was rather astounded by how much was coming out um and that there uh seemed to be some attempt at the very perimeter of saving things but there really was like zero attempt in the middle it was just basically plowed all down make it blank slate so that we can put our houses in here so i was a little disappointed to see that so i'd be curious to um get your take on i'm sure you've been out there to kind of see what's going on understand what's happening and i would just be very curious about your your own assessment you know as a forester and what you saw yeah um i when this was first uh presented as a pre sub um obviously i i had a lot of concerns when i saw the sheer volume of trees coming down when i went out and looked and when i was looking back at the history of it um if this were a higher quality woodland um area and because there are so many invasives there uh i didn't have as many reservations of course i'd like less to come down um but because they're meeting code and it's not top quality woodland it's not even really mid-level woodland um based on mitigation measures and the fact that they were we they weren't building out to the maximum that this site under its zoning would allow uh you know i could i could be i could stand behind it and say approval as long as they met all measures for code and so basically i i don't know how you can put that many trees in the site in terms of the mitigation so that's where the the price tag comes in is that's that's making up the difference essentially yes they're putting 50 of the mitigation on site and then they're doing alternative or proposing alternative mitigation of 50 to go into the city's fund that we use to fund tree planting elsewhere in the city if there's no way to put you know i know there's not yeah right exactly yeah right there's absolutely no no no way to do it um is there any kind of way to focus it i mean i know one of the things that part of the site flows to fleming creek that's the highest quality creek we have that's flowing through the city um i would be especially curious i mean again i know they're meeting code and so there's only so much we can do about that i would be especially interested in i guess um measures that would additionally shade and protect that creek as it flows through the city i know there's not a lot of places where it does um but that's one of the that is by far the healthiest one that we have um in terms of water quality um and erosion and things like that so um [Music] i would be interested in because it's going to a general fund thinking about ways that it could bolster that that creek shed in terms of protections for it i realize you only have so many options in terms of public land and you know things like that um but that's something that i would be interested in because again i know the whole site doesn't flow there some of it just flows down to the huron river as well more directly but some of it does float to um towards fleming creek as well so again that's sort of beyond the site plan um but um that would be my two cents i guess in terms of in terms of that because that is one of our better better quality creates well and and someone can correct me if i'm wrong but um you guys i think have the authority to say you don't want or don't recommend paying 50 into the tree fund or what we call the tree fund it's really just what we plant out of but that if you wanted them to direct plantings into a specific park or specific area then they could work with you know we'd bring in someone like hillary or whatever um i'm okay with it going into the tree fund but that is an option i think that you guys have is to say no we want it the trees to go in the ground in a specific area that's a lot of trees in one area but yes i don't know it's a lot of trees period yeah right right um i don't just a thought if there was something that you wanted that you know to have on a plan for approval for mitigation for trees to go somewhere that would be another option another option okay anything else commissioner randall uh not for now okay commissioner weich okay uh commissioner gibb morano did all my tree things i do want to because that's i wrote down a lot of notes about the trees because it was 74 percent not of the landmark trees that were being removed i think it is helpful to hear from the city forester around the quality of the wood or you know how you relate it to that and i wondered um mr leonard if when this comes before council there could be an attached report that details that because if my memory serves there was a big council conversation around a parcel on packard related to all of the landmark trees um and so having watched um council last night and it's discussion around the sidewalk on gettys anything we can do that sort of mitigates a repeat of the conversation that we're having now with council i think would be helpful so i don't know if that come if there's a separate report that can sort of address the fact that this woodland is not of equality that would want to be preserved and that's why the forester is willing to accept um the um offerings from the petitioner is that something we can request we can definitely clarify that to be clear uh tiffany and the petitioner spend a lot of time on that tree inventory and assessing what's there and the condition of it but i take your point well we can we can do our do a better job to communicate that summary and that processing conclusion to the council than we have to you here yeah because it's just in the site plan and if you aren't conversant enough with the site plan you're going to read that 74 percent of landmark trees are being removed and it's gonna um i don't want to telegraph to the petitioner what council is going to do but go back and watch council meetings around land trees and i would i would tack on to that relative to commissioner randall's point um if um i think that that we could explore with parks for example if there are some distinct um areas that might be appropriate we're happy to pursue those as well i don't think that would be a huge adjustment in that street tree um escrow but i'm happy to work with you know city staff here and at parks and recreation to see if there's something that might be worthwhile pursuing there but at least as it's framed now it's going to go somewhere for good for sure okay um i have a few more things if that's okay all right so sidewalks the petitioner made a comment about sidewalks in phase two or something um could that be clarified because the site plan or at least the what am i looking at now the report says that there's sidewalks on the interior and then they will connect to the public and so i just want to be clear i want to be clear that sidewalks are being installed at the time of the um construction and not at a later phase did i misunderstand something yeah so the the private road which is the interior road they will have sidewalks on both sides of the private road that will connect out to the sidewalk fronting their site um you know along earhart road okay so there will be sidewalks um in the property as it's constructed not later added yes um as i'm looking at the site plan i and and someone please help me um is it normal for petitioners to address the a2 0 goals in their construction or is that just something that we raise here at planning i would say that the latter it because it is not codified into code yet so like the electrification of the property whether it's using natural gas or electrification whether they're solar i i did hear the petitioner talk about the ev and and is that ev ready ev capable eva installed um i was scanning it very which is required by code so they have 57 garages that will be ev ready okay and then um there isn't and i can keep directing these to you chris thanks for answering or mr chen sorry um the um where are we with electrification or solar in this site is was there any consideration for that from the petitioner there wasn't but if they wanted to expand on that i would probably punt that to the developers okay the petitioners are here do you want to talk about why you didn't include that in this site absolutely uh solar is something we do offer as an option or upgrade to our homes um so it's not that we would make it a mandate or a requirement but it's certainly something that if someone felt it was important to them they could certainly purchase that um so that's typically how we handle solar and this is from an aesthetic we typically don't want the solar panels visible from the streets that that's a big consideration from a streetscape and appeal perspective um so that's most of where we have the green energy upgrade packages certainly a lot of smart home technologies built into the homes um to manage you know hdc controls during the day when maybe you're not in the home first when you know the evenings that way you know energy conservation is capable that's predominantly smart home technology okay so you just you just make it as a add-on uh to the um floor plans that you have for the the homes that you sell within the property that's correct so there's a standard smart home package everything can be you know everyone has thermostats and controls that are remote today um this certainly upgrades above and beyond that our customers you know personalize their homes to whatever effect is most important to them um and same thing with solar panels you know all of them we don't the take rate is actually very low um people certainly have the opportunity to add that to their home if they so choose to okay and then um i did want to ask the question around the mitigation of the sound once the removal of those trees um off of 23 um was there you said there was some consideration around that i think mr bush said something to that effect but i could be misattributing uh something to him like trying to figure out how to mitigate the sound off of 23 into the development no yeah i didn't mention anything with you into this round but i thought you were talking about it when you discussed the trees because you were saying there was something about trying not to go all the way to the edge and trying to create some kind of area and that's what i was just gonna remind is that we are leaving some large buffers from uh 23 and elsewhere on the site from the perimeters so um you know from the from the property lines um i believe it's over 50 feet to the or 50 feet to the um the right way of us-23 so we're leaving some significant buffers along perimeters there um and and also along the uh pine bray um we're to the south there we're leaving some significant tree buffers as well so yeah i think just to add on to that too there's a significant amount of toppo on this site and i think a lot of that helps with the sound as well and we did the best we could to try to match the existing topography so we're trying not to cut down ridges um we just tried to stick so a lot of that topography will stay similar to what it is today too okay and then another question either for you mr leonard or chair mills is around um well geothermal was a thought that i had but i know that that's not in the code um yet but it was really around um like microgrids like as these new developments come in is there anything that is accessible to us in terms of the build out that would make the development more amenable to a microgrid should the residents choose to solarize their community um is there anything with either and this is to staff as well is there anything inside the the udc that would allow planning um to either require requests or demand uh sort of the build out to be to allow for that kind of micro grid um capability because doing it after the fact i know is cost prohibitive for most neighborhoods but since we have an opportunity with a new development is there anything that would allow us to um get that since we can't get a solarized community uh i'll happy to take a stab at it um and then those are my questions thank you yeah the the short answer is is that there's nothing in the udc now that would require that um i will um it's it's sort of an ongoing discussion at staff and i think with a lot of boards and commissions such as the planning commission and other ad you know other advisory boards in the city too one of the particular challenges when you start talking about microgrids and whether it be geothermal or solar is there are um state regulations and i'm not going to go much further than this because i don't profess to know them but i think that there are limitations in the ability to move energy between properties um and i think that there are real differences as to the ownership structure of those properties that is two apartment buildings owned by a single entity versus two condominiums owned by different people i think have the potential to be regulated differently and the ability for those types of smaller collaborative systems to be set up um that said um uh we and going back i think a little bit here to your other question we do um talk to petitions about the city's climate goals regardless of them being in code at times we do bring up those creative ideas about microgrids or geothermal systems but i would generally say that the combination of legislative barriers that we are regulated by a building code that we we don't have a lot of ownership over or to modify although we can advocate for it and some of those things really being more in that category of sort of building code requirements as opposed to land use requirements makes it challenging to require from a land use perspective i think there are opportunities for us to figure out ways to incentivize it using land use tools i think requiring is probably more of a challenge thank you i would just add to that point everything that brett said was right um and in the petitioner's discussion with dte saying that this is something that might be of benefit to their neighborhood microgriding so that the power might stay on if there is an outage in the future um the more that dte hears that that may incrementally move us towards some of those policy changes that right now are hindrances so commissioner dish and then commissioner hammerschmidt yeah i have uh just two questions i i also did want to raise the question that commissioner white just raised about whether a geothermal would be appropriate for this site it's a relatively self-contained site and whether it would add prohibitively to the cost i noticed in the land use element that yes certainly this residential use is recommended here but the land use element also said that it would be great to have mixed housing and of course we're not getting a mix we're getting 57 single-family homes which is what we're getting um it it's not the most efficient way to use our open land and so i would love to see an efficiency boost by you know not having this be infrastructure that's going to be fossil fuel dependent for the next 60 70 80 years um but i understand that that's out of my control but i can still express my my vision and i just wondered if mr chang could specify the i'm delighted to hear that there's a an earhart road resurfacing thank you and bike lanes on both sides i wondered how what's the from where to where how how far are we talking on earth um i asked that question now i've got to go back to my memory bank um i want to say i have to look at my notes here it's not all of erhar because that question came up it is a segment of erhar um if you give me a second i'm going to see if i wrote it down in my notes and i'm gonna give you specifically where that's at let me see if i've got it anything else commissioner dish or commister can commissioner hammerschmidt go ahead while mr chang's looking up his notes actually i had a question about their heart rate improvements too so i'm i will be interested in that answer um so i live about a mile from this site and i drive by it almost every single day and i think a lot of my questions and comments i mean i i share a lot of what commissioner dish said um you know this is what we're getting but i i just sort of feel like the state of the world that we're in right now the the you know challenges that we're facing like it's just feels kind of basic to me um i know this is what you guys do but you know i i guess i'm disappointed that there's no park element included like fully appreciate the you know thirty five thousand to parks but you're putting in 57 single-family homes i'm imagining that they're probably going to be like 2 000 to 2 500 square feet i would also imagine that families are gonna be moving into these homes um you know it's pretty approximate to king elementary school there's nowhere for these kids to play except for in their own yards and you know that's great and all but like housing houses located in close proximity to public parks have higher value than you know houses that aren't and there's really no parks in this area for kids to play in i i read through the um transcript of the public meeting that you had that was really helpful and there was mention in there of a pocket park but maybe that was removed at some point i'm not sure because i didn't see anything about that in the staff report but i just i also read something about a trail that was cutting through this um somebody had mentioned and you know connectivity into these other neighborhoods this just feels to me like an island um i don't know if it's possible to make connections into like the the the neighborhoods that are you know directly north and south it sounded like if residents current residents are saying that there's a trail like maybe there was but again i didn't see any mention of that outside of that transcript um so i i don't know mr chang did you how would you go did you find any of that information okay it was actually in an email not in my notes so i knew i had it somewhere 200 feet north of gettys road to 200 feet south of the green hills entrance 200 feet north of gettysburg is where it's starting for the resurfacing to 200 feet south of the green hills entrance okay i have absolutely no idea where that is to where that is but it that does that encompass this stretch yes okay and when that road resurfacing is done which i am delighted about because road is a mess is the city putting inside is this part of the sidewalk millage that we're filling the sidewalk gap that it is a it's a sidewalk gap program that they said that will be put in incrementally i believe the city may be participating in the the future of those sidewalks but it won't be immediate it won't be part of this project so is the petitioner required to put in sidewalk for for their instructions yup for their stretch okay all right um okay the the the dte thing i think came up too in the transcript of the meeting and i will say like this area is prone to power outages and i know that you're burying the power lines but um you know it's a lot of blown transformers and faulty equipment and stuff that dte claims is fixed but trust me is not so i was just curious have you had any conversations about with dte about that specific issue in this area that's the position i can speak to that um we haven't had any specific conversations with dte about outages um we've only discussed capacity for the project um which they say that put in this area but that was obviously a comment that came up from the earhart village about power outages um but no that there was no mention of that in our discussions to date i mean i don't know what good it would do to honestly to bring it up to them but i think just like there are a lot of power outages here and there is some sort of infrastructure that they claim to upgrade that was supposed to fix that issue and it does not seem to have so i don't know these new residents might be coming in and like having a lot of disappointment with the number of power outages that we get um i i could add one more thing to that too um dte did just recently clear a lot of the trees um along basically their power lines that run through like across the frontage of the site too so there are less limbs and trees in that area so maybe that helps a little bit because this was one of the spots that was definitely not maintained yeah maybe i mean we also just lose power when there's no wind because i think they just have like equipment issues in this area okay um the ev charging and bike parking so i'm imagining that this these homes are designed by the you buy a lot and then you design the home so is that something that just automatically is going to go into each home at like no cost to the purchaser yeah i can take that one yeah there'll be an ev charging station each one of our homes you know some folks may never use it but they get it anyway um all of our homes will have what we consider garage storage additions so they're deeper than a standard garage so they're not going to be you know 22 feet wide by 20 feet deep and if you drive a suburban it's end-to-end um there'll be about a four foot extension designed into the home that allows for bikes for all the things you'd otherwise need you know in your day-to-day life besides just your car in your garage um and since i just ranted about parks can you explain the reasoning um you know like any sort of assessment that you did and in looking at this this particular site looking at like the the adjacent land uses in like where there actually is proximity to open space and just sort of like the decision-making process there absolutely so there was a park a pocket park initially contemplated in the project um and it was a byproduct of the fact that we had originally proposed a secondary exit an emergency access for a second exit point that unfortunately was not approved by the fire marshal so with removing that we then had to offset the cost of that ro of removing that road with fire suppression um so where the park pocket park was located which is where the road was you know exiting from the main body of the project we replaced that with an addition a 57th unit um so that was unfortunately a function of economics and then we did contemplate because there is quite a bit of open space um of what we could do to create a park but quite frankly the challenge would be we're already removing enough trees we didn't want to remove more to create paths and walkways or open space to create a park knowing that you know trees are the best amenity any of us can have so the open space in and around the community creates a park-like setting of itself in particular you know the western side of the project you know that's a pine stand like i've never seen before it's the closest thing to being in like a redwood forest in michigan you're going to find it it's beautiful back there so it's being a child that grew up across the street from the woods um that creates its own environment and park but it's passive if there's only way to make a real park we'd have to remove more trees which we all agree we don't want to do is the typography back there in that area like amenable to i mean i just noticed from from the road and i'm assuming this is where the detention or retention or whatever i just learned thing is going to be on the southwest corner like it dips a lot like i'm assuming that's closer to the east it's closer it's funny up to the pine gray portion of the project which runs parallel to our north south uh cul-de-sac um it's it's very walkable this existing you can tell people walk back there often there's natural paths there we walked in the winter as a group and as well as during summer and it's passable at all times okay that is good to know now the crosswalk to cross er you are putting in a crosswalk correct to cross your heart correct is what tell me about the crosswalk is it just like a like a lane or like a it's just a striped crossing with signage there's no push button associated with the crosswalk okay so similar to what already exists like further north yeah and there's another one i think further south as well um at pine brey okay okay and one last question and i think this is probably to stop based on one of the public comment comments can hoas prohibit adus if they so choose same commissioner dish telling me yes i believe they can yes they put in the the association by laws they could limit it to single family you use have the petitioners even has this even come up for you guys the first year no you know obviously you know we're a large company we operate in a lot of states and you know adus are very popular in certain municipalities but they tend to lend themselves to a different housing style typically when you have an alley loaded or rear entry garage that's detached or attached to a breezeway you can pop up the garage and do a like an in-law sweetheart apartment these homes really aren't conducive to it because of that fact um so we're not opposed to them fundamentally um i'm not sure we even prohibit them in our hoa docs necessarily it's just this type of home style is really not conducive to it yeah i mean yeah context is really important but that's that's good to know that you're probably not going to explicitly prohibit them because who knows why people decide to build them yeah it's great not to keep it going but it's a great opportunity to create an affordable house that's really what it creates and it's it's some of these pallies love it others are very against it so i'm encouraged to see it sounds like something ann arbor is supportive of which is great i think that is it for now thank you while we're talking about what's in the homeowner's association documents this is probably a question for staff um i'm glad to see that adu limitations are not part of this but i am concerned about limitations on solar on the front of the roof or like a street side as something that is standard um i will this is for the entire development team to know that i mean we have super aggressive climate goals we are going to need all of the rooftops we can get and so limiting a roof with good solar access which i mean maybe it's not because maybe you've retained enough trees but that concerns me just overall the question to staff is is that something that we can have any discretion over in the development regs to say like we're not okay with you including that a prohibition on where solar panels can be put um would the petitioner be amendable just to reduce removing that restriction from your bylaws absolutely because quite frankly it's a long-term benefit not a short-term benefit why we're operating the challenge is people don't necessarily keep up with whatever infrastructure or things they have in their home and while solar might be important for the first resident we sell the home to it's not the second and they don't maintain it well nobody wants that that aesthetic so but if it's something important again it's a long-term concern as opposed to a short term so i don't think it would it would be prohibitive on our side it was something it's clearly important to the city um so we wouldn't want to stand in the way of progress i think that it's only going to be more important um so i would encourage that and and likewise i mean i um i'm curious about your conversations with dte about um you know getting the connections and um my understanding was that particularly for a single family home the load that was associated with an ev charging with ev charging um was can can almost match what the overall load for that house is i'm just because there's a large draw at one time had that come up in your conversations um and yeah i'll start with that question no not with epe it hasn't um and typically we see those ev stations used at night or off peak hours so it doesn't always you see you're not really drawing the same amount of energy as you are when you're at home in the evening um but it basically we put in an outlet that's a 240 volt 60 watt um which is similar to like an electric range it's the same type of outlet so this is not a this is not a fast charge that's a slow that's going to be a slow charge on your ev um and this is a further thing just to say like from that homeowner's perspective if they want to put in a power wall um the batter like solar panels and battery like that's going to reduce their costs associated with it and so this is for the reason to not limit solar on their roof um just to give them more options and yeah um [Music] i have a question about the noise study that's that is in the development what um steph what is what do you envision that study looking like uh the paragraph in the development study references chapter 119 it says that the development has to be conducted in conformance with chapter 119 which is that noise evidence that sets standards for things like construction activities maximum decibel levels the hours by which those be conducted it's a standard prep it's a standard inclusion in our development agreements frankly whether it's included there or not doesn't matter it is the law we find it in the past it's helpful to include references to provisions such as that one to make sure that petitioners are aware of ancillary requirements of the city that might relate to their developing the property so it's not a study in the sense of an analyzing noise across an area it is compliance with the cities noise control measures that limit when how much noise can be generated by the construction and operation of the eventual property got it the part though about what's so it so the the bearing on how what the sound thresholds currently are the the atmospheric not that's not the right word but because it's right next to the highway um that's a noisier place yeah and that same chapter actually has additional regulations that are specific to vehicular traffic so um we regulate uh vehicular traffic in ways that are are somewhat distinct from actually the general noise of traffic they relate to things like maintenance of vehicles operational vehicles horns exhausts stereos in fact where you cannot operate vehicles at high decibel levels based on those factors we don't set standards on noise for the construction of housing proximate to roadways either highways or uh arterial or secondary streets in our in our city got it so the the second sentence there about reviewing existing noise sorts is this what i'm hearing from you is this is something that goes into every development agreement and it is not specifically inserted because this is next to a highway correct okay but to that end have you evaluated that and um i mean i you also know that this property is on the highway so in addition to the trees i mean do you have any concerns about residents asking for a wall which may require i would imagine have some impact on the vegetation that's along there or what measures are you taking in the design to make your residents happy well it's a great question so certainly you know it's noticeable it's there um and typically how we mitigate it is through the construction of our homes um you know the reality is you know once you're in your house if it's constructed you know we're going to use fiber cement siding our homes are framed with 2x6 material and insulation that fits that cabin you know we use high-end windows we use gaf timberline roof shingles our homes are built of pretty high quality so as a result there's a lot of noise mitigation by default of the materials we use um in extreme circumstances or it's purely marketing so the extreme is overcoming a marketing concern um we will install you know sound reducing windows you know to reduce that decibel level you usually you'll see that often we'll see around airports you know there's noise cone issues and things of that nature um so that's certainly what can something will continue to study as we plan the project you know we're dealing with something similar in another project in another part of ann arbor right now where it's much closer to the road it's on the same grade and we are installing you know higher decibel reducing windows to affect it and we've done that again we've done that all over the country so we know we can mitigate the decibel sounds quite quite easily but no good question but we do not have an intention of installing a solid wall at this point okay those were my questions commissioner clark and then commissioner white um i just had a couple questions about the wetland permit is this the appropriate time to ask or okay um so i just wanted to know am i understanding correctly that it will just be a sanitary sewer line running underneath the protected wetland area um there won't be anything constructed on top of it that that is correct they're going to bore underneath the the wetland okay um and then is there a home owners association or who's going to be responsible for like is that where is that like the city's responsibility to maintain the line that's going to be running through there it'll be a city sanitary sewer line okay um and then i was also just curious if there were any other alternative designs considered with the avoided that or if that would like significantly impact the layout um and other considerations for that um and then my only other question would be um is there any connecting to pedestrian and we've talked about pedestrian access and they're being sidewalks from the development but i'm curious about connectivity to the schools next door to it um oh sorry and then one more question was about um if heat pumps are being considered at all for air conditioning and heating or if it's going to be i'm assuming natural gas yeah so i can answer the question so we did look at some alternatives to the sanitary sewer unfortunately i don't know the specifics but there's there is a sewer line that runs all the way along that kind of southwestern boundary basically in the in the center line of the ditch or creek um which is the wetlands um that's the one we're boring into we the only other alternative would be to put a lift station at the southern end of the site and then pump everything back out all the way to earhart road um and you know we didn't really contemplate it and we didn't really run it by city staff i'm not sure what their what the engineering department would say um regarding maintenance on a lift station um [Music] but that would be the alternative to just tapping into the sewer at the south end and we actually had another tap in that would have been in the 25 foot buffer that we we moved so that it taps in out on earhart road um rather so we pulled one of those taps out of the buffer um and then your question about the school i can also answer that one too we did talk with green hill school quite a bit um and ultimately their answer and i think chris brought this up during our review period of a pedestrian connection was that they're a private school and so they really didn't see the need since there might not even be any residents who live here who actually go to the school for a pedestrian connection that said they do have basically a gravel road that runs pretty much right to the property line and i think if if people do live in the sub who go to that school i think there is just a walking path way to get there um even though it's not something that's necessarily um official and then i i'd uh just add on to that i'm noticing that in the permit review that there was recommendation that the city could consider um a review through eagle and i was wondering if that had been done or if i'd missed that um and if you can speak anything i think it's something about a recommendation of a level three review um has that been done um [Music] matt do you want to answer that i'm not sure yeah sure um as far as we will be getting a permit through eagle it's a it's a very very small minor permit but we will be getting a permit through eagle our wetland consultants um in fact are to be filing the jpa soon or the joint permit application with eagle uh soon if not done already so that's something that we'll have that permanent place prior to construction prior to construction plan approvals so yeah so we we went through the pre-application process with eagle so we walked the entire site um they reviewed the flag wetlands we talked about the improvements we were planning to make and that really triggered our requirement for that permit and we have that pre-application meeting summary from eagle that we can share with you guys if you'd like to see it i'm not sure if that was included in any submittals or not do you mind sharing um is that a market like interest decision to not use any sort of like heat pumps or anything like that for heating and air conditioning or what was your reasoning i can answer that one but heat pumps tend to be to be consulted correctly are typically up in the attic space of the home um and in climate as severe as michigan that's not conducive um typically and i operate in northern virginia for a number of years we built them there certainly in florida but in northern climates like this it's really difficult to have heat pumps work when they're up in the attic space so as a result everything we use is typically gas go ahead commissioner wage uh i think my questions are for staff um so this development is within an existing um adu zone uh according to the map that i was looking at for the city is that right and so yep there you go yes the single right so it goes all the way up to green hills and then there's a little gap but they're within it so um do these existing lots allow for an attached or detached adu someone yeah so someone buys this unit they raise their family in it it's what what are we looking at like average to 3 000 square feet they're like that's too much housing for me my kids are gone i want to move into a smaller unit on my property and then sell my main house um can they do that in this um development well again it would depend on their by-laws i mean i i think i'll defer to the the petitioner but before we go to the practitioner i just want to understand it would be okay so there's no there are no restrictions if i bought a house in there my kids are gone and i want to build like just a little apartment for my wife and i and then i can sell my main property or rent it out so the restriction would be because there's a homeowners association and that would say that is not allowed and then how do we so i'm still talking to staff how do we at planning um address that is that something that goes into a developer agreement is that something we ask the petitioner for or do we just seed it because even though it's zoned because they have a separate agreement they get to override the zoning yeah i'll take a stab at that we do review the master deed um we typically review it though for making sure that any long-term obligations are clearly being assumed appropriately by the homeowners association so a lot of times in development such as this one the developer is going to have a responsibility for the maintenance of an installation of an operation of systems such as storm water sanitary you name it other obligations at some point when all those properties are sold those responsibilities transfer over to the homeowners association so one of the things we review that for is we make uh assurances that obligations such as wetland requirements or other requirements are assumed appropriately by that condominium association we do not though use that as a mechanism to add additional regulations so in this case if they were to add a prohibition on accessory dwelling units we wouldn't really have a code standard to say you can do that or you can't do that they have that right to make that contractual agreement similarly to a private transaction but to your initial question crystal clear you're absolutely right there is nothing in our regulations that would prohibit that so if if they were to add that and it would be prohibited that would be also enforced by the homeowners association we do not enforce condominium association laws we only enforce our zoning requirements sure so they would go to they could build it but then they might get sued okay so um you've talked a lot about administration versus policy so i just want to ask this and then i have a follow-on question and then i'll be done which is um we can as planning tell the petitioner we don't want you to restrict homeowners within your development from building adus because our city zoning allows for it they can say thanks for that information whatever all right so then the other side of that is to counsel so can we um could could you or staff draft a motion because i'd like to add a motion to this site plan that goes before council that asks council to [Music] consider a restriction on the prohibition of the development of those adus i you know so if we're we're going to put up a 60-year development here and now no one is going to be able to modify that housing if they choose to in the future if there's a homeowner or associate complete and so i just wanna i don't know if that's a note to counsel from planning commission if it's a motion that our body takes up but i would like to telegraph to council that this is a concern within our our code that petitioners can get around what our electorate has enacted by you know um voting for council members who've put these things in place and this feels um this is a carve out and this is a fairly um i am i am actually quite disturbed by it because it's it's it's a um it's a privileged carb out within the code because you have both the means and the opportunity with a complicit developer to allow you um to restrict your housing in this way so even if we re remove all of our exclusionary zoning there's still a carve out um and this is how it gets done and then we just endorse it and it stays in our code uh for 60 70 years and then my kids can't live here in the city because we have these carve outs so i don't know if that's a motion or if it's just a note i've been told by the city attorney i can't call city council and talk to them about petitioners so i need a mechanism to tell city council that this is a problem and they need to address it so what i would suggest [Music] so i think there's there's a lot of well let me let me backtrack that i don't know the limitations that the city has on regulating the private relationship of transactional property so yeah sorry i'm just smiling because yeah um that's kind of the problem i think that we're getting to where you're where you're coming from and so um so that's that's definitely a conversation we could have in this circumstance to i think your goal in this project what i would recommend is what i'm hearing from the petitioner is they are comfortable not including a prohibition on solar panels on the front so house they are not they do not in fact prohibit accessory dwelling units from in their bylaws the mechanism for in this case because they are offering that what i would suggest is we will modify the development agreement to clarify that when we reduce when we review the master deed in this in this circumstance we will be looking for those two factors to make sure that those are being realized right so i would say that is the mechanism in this circumstance i think the bigger question what you're talking about is what is the regulatory framework that might prohibit that in the future that warrants more conversation i suspect it's not is as easy as you and i might like it to be but happy to happy to start that conversation sure and then my second question sorry because i did say ahead too my second uh question to staff is um this is not the first time i've heard a developer talk about the inability to install heat pumps in michigan and my understanding is what was stated is not true um i've i talked to dr schultz about it and she has specifically stated that we can install heat pumps in michigan and they will work um and so i wonder if again from a staffing point of view is is there a mechanism for us to obtain a notice a opinion sort of like what our forester did with the landmark trees um uh from our a20 folks to say it is not the case that you cannot install heat pumps you can um and as a matter of fact i'm a property owner and we are we were looking at installing heat pumps and we got a recommendation for 35 to deal with our our heating and cooling and our site here in ann arbor so um is there a mechanism to sort of mitigate this because this is the second time at least at this table uh that this has been stated and it's just factually and true untrue and so i'm just wondering from staff uh points of view if there's some other writer or something that we can provide developers to give them better information uh so that they will stop repeating this uh inaccurate information uh yeah we've had some conversations at planning commission about that technology trying to understand it a little bit more what its applicability is for sure we can do that again i would i would put the regulation of it in that same category we talked about when we're talking about building codes sure no i know we can't i'm gonna um channel commissioner dish she's like i know that i can't get what i want but these are my wishes so i'm following her lead and saying let's get some heat pumps because we can get heat pumps and it's actually inaccurate to state that we cannot do it here in michigan that's yeah um we can it's still i i guess it would still come down to uh petitioners such as this one choosing to agree with that or their conventions i think in this case absolutely absolutely i i suspect in this case that i'm sure they have probably explored some heat pumps in in climates such as ours and locally i suspect it's as much of a economics and convention and standard practice as it is um whether or not it truly functions or not but the short answer is yes we can definitely provide some of those resources that shows how it can be successful commissioner gibrandal i want to take us back to the adu thing just a bit and that is that um i i would totally be supportive of there being adus here one thing that makes it tricky with this particular site if you look at it is that in the rear of the units there is a 20-foot wide storm water easement in the back of nearly every unit which greatly constricts the zone in which you can actually build an adu you can't build it in the front there's really not enough room in the size you really only have the back and um you're you're essentially like filling in the whole back side with an addition by the way that it's laid out so um anyway i just wanted to kind of just because these things are site-specific too in terms of what you can get away with with uh the dimensional requirements and things like that and you certainly can't put a structure in the middle of the stormwater easement so just in terms of how that gets laid out that's part of the puzzle of of this as well i think that it's even though i'm supportive of them i think it's probably unlikely that they would work very well with the current geometry of what's there that's all mr leonard uh agree remember accessory dwellings could also be realized within the existing structure right but they can only go so far up and so um yeah i guess my point is you could reconfigure the space that you have yeah that's right yep within it that that's right right right and so but they can they we can't be more than 30 you know the houses can't be more than 30 feet per fire code and we're probably kind of getting in that zone so anyway just wanted to toss that in there commissioner abrams um yeah i guess um [Music] well i have a few things to say and to ask but maybe i'll start by just um uh commissioner gabrando's comment about the adus is is highlighting for me via slight confusion between thinking about a single family home on a parcel and the dimensional standards that that go with that versus this where it's actually one parcel with 56 or 57 buildings and so the each or correct if i'm wrong but like each like none of the plans touch dimension for us side set backs front setbacks that's that's given to us as one entire thing is that right in other words the kind of density within which they build each house on its parcel is up to them not subject to the way in which we would regulate a single single family home parcel that's a question i guess for mr leonard or mr chang yeah each one of the uh r1b lots they have their own building envelopes on there that's meeting the the setbacks of the r1b so the so it's 57 parcels or it's one parcel it's well they've got it laid out as 57 parcels that is the layout with the the setbacks shown on a building envelope okay so so so each of those parcels is subject to the same restrictions as any other one-off single-family lot r1b lot okay um i think the other thing that makes it a little bit confusing for me is that we're not really given any information about these houses like we have no plans we have no we have some a few elevations that feel like um kind of off-the-shelf elevations of other projects that are maybe specific to this development that may get built here but there may be variations or other versions that are get built here um and it's pretty rare or maybe never that we approve something without actually knowing what it's going to look like and i noticed in the development agreement p21 specifically says that uh the petitioner will provide elevations and that everything will be constructed according to those drawings and if they change it they have to take it back to city council and that seems to be something that in this case is getting kind of circumvented because [Music] i mean i could i could speculate i guess on why that is but i i maybe would would prefer to hear from staff about how to proceed in in that um this is the first time i think i'm seeing a project like this that is not one or a few buildings where we get to see what it's going to look like on the site the site plan is pretty it's pretty diagrammatic in terms of the actual you know location and look and section information of each building relative to its neighbor and to each other mr chang or mr leonard i think that there was the question commissioner abrams right about like uh what are the elevations and how are you evaluating that standard within the development agreement is that yeah and there's this yeah there's basically part of the development agreement i would assume it's standard language it goes into all agreements it feels like in this case there's a kind of exception being made and i just would like to hear more about that i can address the provision the provision is included in most development agreements as you know we don't have specific architectural standards from much of the city but oftentimes those elevations are reflecting something so when there is a significant deviation from them we do have the option to take that to city council for consideration i and i and i and i will just say generally there's often um modifications but they're very very typically they're pretty um minor um so uh in this case what we'd be doing is we'd be looking at the elevations that have been provided in the context of the site plan i think i've got those shared right now this was included in one of the early site plans it's certainly available in the tracking package and so if there was a significant deviation from those that we determined to be more significant we would require them to present those to the city council for consideration it tends to have more applicability for frankly mixed use non-residential buildings oftentimes in the downtown but again it is a pretty similar standard that we include generally across our development if i can add this idea of subdivisions right like i mean we haven't seen a lot that are single-family homes but um and where effectively the the home buyer gets to choose what their house looks like but this is something that is not we've seen i've seen a couple of these since being here so this is not um but i think you're right it hasn't been in very recent times because it tends to be more buildings that are already designed um yeah whereas this is like it's a product i guess um and it's you know the petitioner is a national company that uh it's a kind of off-the-shelf product i guess that gets placed here on this site to a certain extent even if there's some customization which is very different than something which is site-specific and designed for a particular neighborhood location context neighbors traffic pedestrians etc maybe this will help i don't mean to interrupt but you know these homes are actually being designed specifically for this site so they're not off the shelf plans they're specifically being designed to meet the wants and needs of our buyers um so these plans they've never been offered anywhere else in the country so these are not just like cookie cutter easy adapt to a certain community um so eventually there'll be a whole portfolio of at least five different floor plans each floor plan will have at least four different elevation or front styles to them and then you mix in anywhere from six to eight color schemes so the variations if you start compounding those you know become pretty significant uh and varied and then we actually have an anti-monotony code that doesn't allow the same elevation or floor plan to be built next door across the street from one another so essentially you have a block of six homes that will not be the same so we like variation in our communities um we rarely if ever just stamp houses out that's just not what we do but we also control the customization of personalizational homes you know we want to keep that aesthetic streetscape looking nice we don't want somebody to you know personalize it so much they they pick something that's not timeless and or you know aesthetically offensive if you will so hopefully that helps a little bit but you're seeing the first three homes that have been produced you know in the early stages of the portfolio for this specific project yeah um i mean i appreciate the information it still means we're basically saying yes to something we don't know what it looks like and the reality is we don't actually have a lot of say over what things look like but we usually like to see it um before we approve it so um yeah i mean i think i'll just end by saying um i agree with a lot of the kind of maybe issues brought up by commissioner dish and white and hammer schmidt um that like there are many ways in which this development goes against the kinds of things that this body tries to incentivize and encourage and um rally support behind in the community in terms of like density and mixed using mixed housing type and energy efficiency and um non-car center lifestyle and you know it's kind of not any of those things but i think um it seems like we don't have a lot of leverage in that regard i just would push a little bit harder on the on the idea of building electrification and really please beg you to consider it um it's 57 natural 56 natural gas hookups that you know are going to be around for decades um and i think it would be possible for this to be an all-electric development and that could even be um you know i think those kinds of sustainable elements are attractive to a lot of home buyers these days um [Music] and uh yeah and i'll just underscore the sentiments around adus and around solar and around a park if you can put one in thanks other questions or comments commissioner hammerschmidt thanks um did you have a question but just sort of tagging on to what commissioner abrams was saying is you're saying that it made me think of viridian at county farm and how that development really is looking to be a leader in sustainability and net zero and like i just in my mind these are just like almost totally opposite so i mean if you have a chance to take a look at that plan their developer i think would be really open to conversations like how he's doing things matt gruffkoff um seems like a great guy i mean again anything you think you could do to like push the envelope just given again like sort of the state we're in with like our climate crisis and like a lot of the goals of the city i think would just be really appreciated even though we can't mandate that but my question um you had mentioned that you know post the february community engagement meeting you've met several times with um erhart village and i was just curious if you could sort of summarize what types of things those like what types of discussion that was and get a sense i couldn't really tell like how that they felt about this development coming in so close to them from that but you have had subsequent conversations and just sort of curious how those went absolutely great question um certainly when we had our initial neighborhood meeting we you know we listened you know and we understood that there was general concern um just of change so when we met with erhart village we met with the board as well as the property manager several times and it was really to just drill a little bit deeper into the northern boundary and what that looked like um they were very interested in understanding what the emergency access road which we originally proposed that ran on northern boundary of the project um what was the distancing of that road what would it look like um and ultimately that went away which they were very happy with um and then we also spent a lot of time talking about you know there's quite a bit of trio placement so how can we place the trees and the types of trees to create a layering effect to screen from the back of their units to our homes so we spent a lot of time talking about tree placement and where to put them um there's actually a very nice tree on their side of the property line um that we talked about making sure we stay far enough away but still scream behind it um and then we did also talk about and educate them on the distancing between the property lines and between the buildings um i think that helped them understand that we're not going to be right on top of one another that there's actually quite a bit of space there um to ensure that there's enough gap you know and ultimately we just want to be a good neighbor that's really what it boils down to um i don't want to speak for how they walked away from that interaction but i felt as though they felt they were heard and listened to and we adapted to some of their concerns um so i don't feel it was adversarial and or contentious um but i'm sure you know if given the choice it would stay the way it was right of course but no i feel like it was good conversations so they're okay with you guys keeping lots one through eight no i saw that come up a lot and then in the transcripts of that i mean yeah there is again i think it's given that yeah yeah if given the choice of course those they would prefer they weren't there it would be you know very bold me to say otherwise but i think they understand and do appreciate that you know there's gonna be quite a thick buffer of pine trees and you know camping trees between the two um and we went through all that with them and even walked them through what does that look like now that the emergency fire access had been removed we added even more trees into that space um so that worked out quite well well just i appreciate the fact that you did all that outreach to them and were willing to meet with them um also i would hope that um they would have let us know like that they if they had concerns that they would have you know joined this meeting and made a couple of comments or reached out you know hopefully if they know that this is even happening um if our processes are working correctly so yeah we were in communication with them i believe as late as last week i can't we explore like it was end of last week or early this week we were we they asked for some additional information based on the package that was submitted and reviewed tonight so they're engaged right absolutely okay thank you thank you commissioner just a clarification in that transcript it notes uh that the petitioner mr martin says that the property will not have solar as an option and i believe in our conversation tonight we were told that solar is an option and so um can can either staff clarify that or if it's necessary the petitioner it's at about 55 28 scott hanson asked the question about solar and mr martin says we currently do not offer solar panels it doesn't means we won't but we typically don't so in the world today we don't offer solar or something to that effect i can certainly speak to it that was in the context of a standard feature in the home not as an option or upgrade um that was context in which we i answered that question a similar vein of how we discussed it today still unclear but i will ask staff a question after mr leonard speaks yours is not relevant to this mr leonard no okay floor is back to you commissioner weich um in our development agreement what are the two things that we're putting in it the adus and the solar the development agreement would um what i would suggest uh i would suggest you add it as a condition of your approval if desired and the method of incorporating it would be via the development agreement we would incorporate as part of our review of the master deed that we would be looking to make sure that there are no restrictions on the location of solar panels okay nor would there be any prohibition about accessory dwelling units being realized in the development great thank you any now mr leonard um and i i apologize i should have directed this to mr chang probably a long time ago but maybe the petitioners could respond um did you ever consider uh rezoning to a higher density for the site i can answer that one when we studied the property that was certainly contemplation but you know when you look at the plan two-dimensionally it looks like it's very feasible to add additional units or density to the project but being respectful of the topography which then also impacts the natural elements of the project we try to follow the ridgelines of the property um so you know to do anything that's denser and these are relatively small single family lots you would have to flatten the site which means you're only going to disturb more of the natural area in space um so knowing that that was something that's important not just to ourselves but certainly you know the city we didn't want to disturb the area even more because it would be very impactful um you know to to minimize the impact we did have on the site many of our home sites are walk out locks which respect respect the grade and then we installed our plan to install retaining walls behind those lots to not chase the grade down the hill if we were to build you know large units of multi-family or condominiums you'd have to flatten that those ridge lines out significantly um and they are also not conducive to walk out so it would be an abrupt change to what you see there today and we just felt confident that that was not what we want to do we want to be good stewards of the environment given our profession but we also knew it would not be very well received based on how important that aspect of development is to the city so that was our logic and rational mind thank you mr leonard that was also in my notes that i failed to read when i was talking so thank you for asking that anything else do mr glennar we you just talked about having a condition do you need us to move that um yeah i'd suggest if desired that you add uh amend the motion the first motion to have it add conditions uh or a condition that the development agreement be modified to reflect the master deed and related documents reviewed to ensure that there are no restrictions regarding the placement of solar panels or the construction or realization of accessory dwelling units um commissioner weich would you like to move that i was just going to say so move would anyone like to second commissioner dish seconded any discussion on that proposed amendment to the main motion the first of the main motions all in favor we can do a hand vote on this raise your hand sorry but i'm now i'm making thank you i see all of the planning commissioners have their hands up um so now we have an amendment amended first motion and we have a second motion as well seems like we can take them together any other discussion of them mr leonard you want to do a roll call vote i do okay i think we're ready commissioner abrams yes commissioner hammerschmidt yes commissioner dish yes commissioner lee yes commissioner clark yes commissioner weich yes commissioner mills yes commissioner gibrandal yes commissioner soviet yes motion carries unanimously so we will make that modification to the development agreement um we'll also uh as discussed talked about uh summarize the natural features analysis a little bit more clearly as part of that communication and uh on to city council very good thank you thank you everyone i did have one question i think commissioner hammersmith you would mention that there's a green development can you give me the name of the development again one more time yeah it's well it hasn't been built yet but um it's the viridian at county farm i think they have a website we approved it i don't remember time a year ago and it's matt prokoff who's doing it oh i can have uh chris can uh send you the link we have all that materials available online they also probably have a marketing website up now i would guess so yeah they do alex i'm familiar with the site we can discuss it great thank you so much yeah thanks everybody thank you commissioner clark i was going to add the avalon is also a part avalon housing is also part of that development has done a lot of work on the green side of it and making it more like affordable and feasible so they're also a really good resource and they're they're a little bit further ahead in their timeline so they might be able to give you some concrete good information thank you so much all right it is we i feel like we are in need of a break but we have no other items so is it okay if we power through okay um item 11 on the agenda is public comment this is an opportunity for persons to speak for up to three minutes about any issue of interest if you wish to address the planning commission and you have joined through the web link you can push the raise hand function if you are watching us on tv and you want to call in now one last time the number is 877-853-5247 our meeting id is 977-6634-1226 mr leonard will call on those who have raised their hand if you dial in by the last three digits of your telephone number or whatever name you have signed in to zoom with you'll hear an automated announcement that the host is allowing you to speak when speaking please move to a quiet area and mute any background sounds so that we can hear you clearly please state your name and address at the beginning of your comments and i think i read enough of that to deal with the tv time delay so um i don't see any hands so we're gonna move on to item 13 but let me know if anybody sneaks in mr leonard um any commission proposed business i i go ahead commissioner weich i i would oh there's a person who wants to speak let's hear perfect so before commission proposed business we will call on the person uh mr stem ron stem you can unmute your phone using star six or excuse me unmute yourself via the button on your zoom login i think you'll have to mute yourself i don't think we have that ability we can ask you to unmute can you hear me now we can um you might need to mute the background sound though there's a bit of delay feedback about that sorry about that uh i'm a little concerned about the the 660 uh earhart the trees um i'm really concerned that it seems like uh we're we're being paid off for the for the 74 of the trees being removed and you know given i don't know 235 thousand dollars to move trees to other parts of the city um it's really concerning this used to be an urban forest and i'm a little concerned that um this vast set of pines some of which are between 70 and 100 feet tall which i've been working to save from the invasive species we're just selling out to a developer when they we really need a park in this area now there was a little bit of talk about putting in higher density units and thereby preserving part of for part of this pine break scottish which means pine hill and i'm concerned that the forester really didn't walk this area one person i forget who actually pointed out that there was a nice area of pines i don't think they're going to conserve those pines so i'm speaking for the trees we're cutting down mostly these uh large pines which are 60 to 80 years old and we're being bought out to place trees in other areas this this also uh refers back to the noise control so it would be better to build condos in an area where the topacai topography would allow than putting in 57 single family units and cutting down 74 percent of the trees most of which are the valuable trees so i just want to make that clear it's it's a real concern thank you uh participant identified it as kb you can unmute your feet your unmute your link and address the planning commission for up to three minutes there you go you should be unmuted now can you hear us the person yes very good now we can hear you okay would you like to provide a public comment we're done we're finished thanks thank you you're done thank you caller with the phone number ending was six four four caller with the phone number writing was six four four you have three minutes to adjust the thank you my name is kathy boris i live at 1726 charlton and i i too am concerned about all those pines coming down but i do have some different questions about trees is there any difference in the capacity to mitigate storm water between low quality invasive trees and high quality woodland trees is there a body of research on the subject obviously we are being pressed by global warming and flooding might existing so-called low-quality trees be valuable for storm for storm water mitigation thank you caller with the phone number ending with one nine four you can unmute yours you can press star six and adjust the planning commission for three minutes hello we can hear you go ahead okay good this is rita mitchell calling um i was a late joiner of this meeting um but very interested in the topic of retaining trees as other has others have said and it is a sad day in treetown when a significant number of trees are going to be removed um i would hope that we can do more than just mitigate fifty percent and i know that means crowding elsewhere but we do have uh eight to zero goals of planting ten thousand trees right so um perhaps there's space for even more um on another topic i do want to commend the commission i was really impressed with all of your attention to the kinds of energy efficiency things that we need to do and looking toward geothermal and heat pump installations when a new development is ongoing this is the time to install and be ready for the future these this development if it's passed with gas installation that is a stranded asset that will carry forward into the future and at this very moment before it's built if it is built this is the time to plan for that future without fossil fuels it's a great time and um there could be a lot of energy saved so i hope that you will um consider looking into that more discuss it with city council council member dish that would be a great thing to do um and and look forward to the future we we need to be moving in that direction as our a20 plan has directed us so i hope you'll continue with that thank you bye thank you anyone else who's joined the live the zoom stream if you would like to make a public comment please push the raise hand button which should be below our pictures all right seeing none let's go back to commission proposed business commissioner weich you are getting ready to speak um and hopefully um briefly so that we can all go um i just wondered is is there a place on our work plan to have a joint session with council uh where we can talk about some of the policy and administration challenges and i asked that because i am finding that it is difficult as a planning commissioner to talk to council about this and it is something that i i just in my five meetings i've seen the challenge between the articulated goals maybe not a vision if i could borrow something that a commissioner said not a unifying vision um with some of the plans that are coming before planning and it feels like um we're stuck in a lot of ways with uh just you know approving things that are built to the udc but don't realize the city's stated initiatives and goals and i feel like there's a disconnect and i know commissioner that you are here also in addition to your role on council but i don't know that you should carry that burden on your own uh obviously i don't want to speak for you so if you feel like no i will take care of it let's do that but i don't know if that if that is a part of the commission's work plan um and if something like that has been proposed but i would benefit from that and if it's not something that planning wants to take up if either staff or the city attorney can advise me on how to do this officially appropriately i would appreciate it because the avenues that are available like through public hearings i am not permitted to talk to counsel by advice of city council or the city attorney which would make a lot of sense i like your face brett you're you're thinking you're looking for a way for me to change that but i had a two-hour meeting with kevin and um in that two-hour meeting he was very clear that it would be inappropriate for me to address counsel as a planning commissioner about a petitioner's request and i think that is the only place to make it make sense is to say we're looking at something you've stated these goals these things are incompatible have you thought about this and i know there may be obvious answers to that but it it does feel kind of circular right now and so i'm just trying to figure out an escape route so i'm happy for any other commissioner to sideline me as long as four of us don't talk together it's not a violation of open meetings so you can call me uh just email me i'll give you my cell phone and you can tell me what to do and i'll i'll be happy to listen to your sage advice so that that was all um chair mills i just wanted to ask if there would be a time in our future to have a joint meeting with council go ahead commission mr leonard um so to commissioner white we have done that in the past we could do that in the future um i would um i guess i would asked um you know you you definitely cannot speak for the planning commission the planning commission speaks for the planning commission so i would say whenever possible as we talked about tonight finding ways to make sure you're communicating via your decisions to the city council is important um i suspect that you will find as um i'm speculating that you will find as much frustration at the city council level as at this level with goals that the city has set and barriers to simply and quickly getting there so i think you would find a lot of shared uh frustration frankly but i think to your point those conversations can maybe bear out ways that we can figure out which which things we want to prioritize and resource um so i um so those are those are my thoughts the the short answer is yes i think that when you're talking about addressing projects i wanted i was making that face because you none of you lose your ability to speak to city council you lose your ability to speak to planning to city council on planning commission items so um but but you also have a great opportunity to speak as a planning commission to the city council on a regular basis by the petitions that go forward and the other changes that you initiate or that they ask you to evaluate so i would i would also say keep in mind um you mentioned the work plan there's always a room on the work plan it's a question of where what steps you want to investigate relative to other things um i would and i would just generally share that my experience in five years with this group is that the appetite is is big and we can't always we can i can't always deliver you progress on all the things that are of interest at the speed that you would like so but i think the group's always been really successful at making sure that those are retained prioritizing those and one thing we have done over the last five years i think is we've made a lot of progress on a lot of these things so um so that's my so i'm i'm a newbie i'm i'm i'm just i'm sitting in the stream of all your excellence not criticizing it let me ask for clarification because what you just said counter uh contradicted what um city attorney macdonald said so you get well you and i can talk separately about that um could you get a um a memorandum from the city attorney on how a plan a sitting planning commissioner could address counsel during a public hearing or a site plan because okay which is different than what i just heard you say which is you don't lose your ability to speak to city council which is what i said to the city attorney and then i discovered in fact you do lose your ability to speak city council sorry sorry i wasn't clear you you well a couple things one there is a mechanism where the planning commission could appoint somebody to represent the planning commission on petitions so i want to be clear that is a possibility if that's the case you are speaking though for the planning commission you are not by no means speaking as an individual my i you don't lose the ability to address the city council generally you do lose the ability to address the planning commission on public hearings of site plans or on rezonings or on ordinance amendments or other actions that come out of this body you don't lose the ability to address the city council on matters unrelated to your work as planning commission so so that i'm sorry i didn't make that no that's that's what the city attorney said but you just said something different so i was like you just said who do i listen to i don't know my um commission proposed business would be to explore whether or not we can take those limitations within the development agreement on homeowners associations and extend them as apparently the noise stuff is done um whether that's possible to add that into uh any future um development agreements where there might be a homeowners association so different things the noise is referencing a law yeah we're not creating a regulation i think what you're talking about is what we added here routinely making sure that finding out if there's a way that we can prohibit private restrictions on private property yes for things that that link better priorities of the city not generally priorities exactly exactly not generally but those priorities of the city because i actually now that um once this got brought up i think that there's there's a lot i especially on the solar side i know that's common in homeowners associations and um hadn't thought about it before that that was part that could be part of our it's in our regulations as well yeah um commissioner abrams i just wanted to to confirm in a summer confirm that i'm right in that um the city of ann arbor is limited in its ability to regulate things like natural gas hookups that because it's because it's something that has to be fixed at the state level and that we as a municipality couldn't do something like the city of berkeley and uh remove natural gas any new natural gas hookups from the development um i am i that's my understanding my understanding is that we don't have the power to make that decision i think that there's a lot of interest in exploring uh if that's true if there are modifications that can be made to the legislative framework but i but my understanding in short is that you are right we don't have the ability to tell you as a property owner even though you have we you have to power your house in this way um i wonder are there any mechanisms available to us it seems like every single project that comes before us we ask you know we want these things we ask for these things the city needs these things i mean as you're saying there's this uh disconnect i guess between the priorities and the goals and maybe the mechanisms that we have in order to realize this but uh it does feel like every single petition we as a body we say the same in some ways many of these things did you think about solar did you think about electrification did you think about heat pumps so uh maybe it can only be on our work plan if there's any if there's room for us to do anything but if there was that seems like something really worth doing i think there's a lot of opportunity to look at it at incentives there's a lot of opportunity like it was brought up a planned project plan project that well we no longer have planned projects but flexibility if based on certain parameters met that is different from dictating those standards um so there is opportunity to do that it and i think it it is it is a little akin to our conversation on downtown premiums it's finding the balance of um it's finding a balance of a sort of an appropriate base level and an appropriate incentivized level and trying our best to get that right yep okay well i can i have more to say but i but this is just proposed business for the future so i i'll save it for when that comes up on an agenda thanks and not just just one other if i could just say one more thing yeah there's a lot of land use decisions that are actually are within our control things about how we are setting up regulations how we are setting densities how we're looking at parking there's a lot of opportunities for us to impact sustainability with what i would say more traditional and appropriate land use regulations than at times delving into building functionality considerations they're all related but there's a lot of space towards moving towards those goals like would it ever be possible to tie low density to certain other things that that you would be required to do in order to build at that low density or is it does it always have to be a carrot uh generally generally well i would say carrots and desires go better together so um when you do it the other way i think you're the fundamental problem is there are some restrictions on things we can't dictate the more we try to use land use decisions to get around that i i'm no attorney that's when you should listen to mr mcdonald but the more questionable it's going to be that you're just trying to get around something that we don't have the power to do so i would generally say carrots for the things we want have a gener a more logical nexus for us to defend okay thank you commissioner gibrandal i'm wondering um before coving and before actually a lot of the members of this current commission we would have once a year kind of a most of the day workshop where we would have more of time to discuss some of these types of items and think about priorities and i'm really missing that and it's really different on zoom and i'm just wondering like before i know these things probably take scheduling way far in advance but before we completely lose our weather just wondering if there's any way to do something in some outdoor setting that is covered or something like that that might allow us with some sweaters on in october to be able to um just have these conversations that aren't at 11 o'clock at night um and i i do we though those were productive times and and it felt really good to be able to kind of have more active dialogue with our with our colleagues and you know covetous putting up on so many things but that's one of the things that has put a damper on for sure and you know i don't even know how many of us have really participated in that um in terms of the last time that that actually happened so i guess i would just encourage i would i would love to see that happen again and i think that there's some there's some kind of pent-up demand that i'm feeling about the ability to just sort of talk freely with each other about things that can the discussion can evolve it doesn't just have to be like on you know topic 1a or topic 5b or you know whatever it is to be able to allow some of these things to uh just to have a little bit of a life of their own so that we can see where they go so i would just like to put in a plug for that i would yeah i would add in the past it hasn't been with council but it could be yeah though we got yes though we got a lot i think we've only i only attended one uh with council joint session it was televised it was very still very formal and everything yeah whereas the one that we had remember the public could come um not a lot came but uh members of the public incumbent we just had the ability to be just more um i don't know again letting the discussion evolve as it went and sometimes we'd sort of stumble onto different things that we may not have had we not had that kind of more open format so agreed it was a workshop there were sticky notes and speed dating on one of them and it was lovely it was seriously it was great um commissioner dish i just wanted to second that and in an entirely self-interested way say that i feel like we are sort of unleashing that a little bit in these meetings and it's awkward it's awkward because it makes them go late um which this is selfish but this is late i was up late last night it's hard for me and these kinds of discussions need patience and not like not be kind and they need not to be framed by something that's before us by a petitioner and so i would love to see us find a way to do this yeah but not at not it not at 10 or 10 15 10 16.

at this time i'd like to call the meeting to order will stand for the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you and let the record reflect that all board members are present all right and we'll start with item b1 dr kellis thank you madam president members of the board and members of cabinet dr dean will introduce this item good evening madam president members of the governing board dr kellis and members of cabinet this evening it is our pleasure to have shatter ridge high school student yumi takahashi here to perform for us and without any further ado we look forward to her performance [Applause] do so do so [Music] do so [Music] do [Music] do so [Music] [Applause] madam president we could listen to that all night long i think we would be probably very well treated please stay beautiful thank you so much next we have item c1 audience with individuals no okay thank you next we have the student update dr kellis madam president we have no student update this evening okay move to superintendent update madam president members of the board and members of cabinet just very briefly would like to extend again huge gratitude to all of our community of the arts we had a great reception the other night with the mayor's art show and still on display in the vista lobby we have the first second and third place winners from the art show we have the mayor's choice award and while you're there looking at the art this weekend we also have a fabulous country music festival friday evening and saturday evening and tickets are still available i don't know how many so you might want to get them fast but there are still some tickets available and this is in a commemoration of september 11th thank you very much dr kellis next we have governing board update i'll go ahead and get started um i attended that uh mayor's uh reception and saw the great art that was up on the wall and also um there were students that were doing interpretive dance that was a sign of for veterans and for 9 11.

and one of them is about from reading the summary and looking at those things one of them is about a young man of a certain heritage who is in a poor neighborhood and then moves to another area of town that is more prominent of a different heritage and he is made to feel bad about himself by members of his school and community and the new heritage madam president if i could ask dr pauline he's done a little bit of research on the three titles that ms chaffin has made note of here yes i gave you madame president uh members of the board dr kelly's cabinet um um first is to answer that question concern about why are they in the voucher so it does go back to that supplementary policy of individual titles can be ordered at the you know invited by administration and so these would be examples of titles that were vetted for social workers to use and um for example about vaccinations we were required to do many vaccinations and so i've not talked to a social worker per se but admin reported that sometimes students have you know concerns about the many vaccinations arizona already requires and so it's really support for that we're happy to look into any titles or questions or concerns and certainly with some more time be happy to research those that's why they're on the voucher and not a lot of times when they're supplementary listed it's more for a grade level or for the whole district so again these are individual titles that have been ordered for staff use and embedded by staff can i just ask specifically in regard to the the book that crystal just mentioned about little boy um would there be a reason why we would be ordering books such as that that seem like they could align with a crt type of approach even though we've said multiple times we're not teaching crt and dysart yeah we definitely do not teach crt and dysart and um i would have to do more research on that per se just an initial look at it i think there's a variety of topics that book covers and and my curse review it does not cover crt but it certainly could warrant for the review ma'am president miss pritchard as dr pulley mentioned these titles are titles single books that were purchased for the social workers who will be and are who are and continue to work with individual students and small groups and perhaps larger groups class sizes but as if you take a student who very likely would fit the very same scenario that ms chaffin just described a social worker having read through this could be able to better talk to the student a student who comes from one neighborhood to another and is struggling with the culture of that new neighborhood the social worker would be able to meet with that student individually and and help that student navigate through the experience um it's not intended that these books become part of a classroom discussion like the teacher stands up and reads the book to the class rather on a case-by-case basis based on the students personal experience and what they may be going through at the time um as far as the the religion i did get a sample of the book i looked through the pictures of it it covers actually about 10 different topics and on towards the end of the book it brings up one reference to that so if that is something that the the board is not comfortable with then we can pull that title from from the schools and and collect those those books back but the intent is not to teach crt the intent is that social workers have tools in in their toolbox to be able to work with individual students who have these experiences in their life i guess one of my concerns too is you know when the social workers do whole group instruction i mean i i understand we have really good ones who understand are our that we it's illegal to teach crt and our social workers as a whole understand that my concern is yes this is how it is intended but it's it still has that component and it still has that possibility to be misconstrued in a way that is illegal to teach madam president miss chaffin uh very much the possibility exists um i would extend that possibility to many other opportunities that um that are out there but go back to as you just stated we have had this conversation with our social workers they do understand the the nature of the the curriculum and the intent of the board that we protect the the population of the district from those things that are not legal there are a lot of things that we teach that are not crt but if you look at from a different lens they could be construed as crt and we had a discussion at the last board meeting about some certain terms and it's it's um never to my wildest dreams would i ever have imagined that some of those terms would have been categorized in in a crt discussion but others might and so that that shift in in mindset is something that we will continue to be vigilant about and while all of our social workers have had that instruction provided to them and they are on board with the the will of the board to say that will never happen i can't promise that but i would say that again anybody any parent any student any teacher who has any discomfort with the instruction of a social worker a teacher substitute a bus driver any employee of the district that that should be brought to our attention and we will have that conversation thank you and have you looked at those other two titles have we have we done book reviews on them just read through them i would like to know what books you're talking about yeah absolutely um the first title was taking strides by gary soto and the second title was abc mindful me by christian engel and the third sorry abc abc mindful me okay and the third one was you wouldn't want to live in a world without vaccinations by anne rooney thank you madam president uh as you and i have discussed if there are any items on this list that any board member has discomfort with these have been purchased but they can be collected back and if the board approves this this item that does not preclude administration from taking action and pulling these titles back may i ask dr polling have we looked at the books and read through them a cursory review of them yes and i've not talked to the people that have read them but certainly a cursory review of them yes okay but we haven't read them i have not talked to the person that read them so i need to get a little more time to get information on that okay and you haven't read them i haven't read them okay um just to go back to your statement about the policy um dr polling we do have it on our policy where as long as you're buying under 10 units of of a book uh that we don't need the review but this is 420 pages and many times the same titles are repeated i don't know i haven't gone through and counted them to see if we got to the magical number 10 number or not um but as you know even if it's one book if one person whether it whoever it is whether it's the teacher the social worker whoever if they're doing a group instruction with that or just reading a book to a classroom you know you're potentially capturing more than just a few children you know their minds so i do think it's important that maybe that policy be revisited when we when we talk about it again um but i would appreciate just um the follow-up on these particular titles and i'm sure that i have a few more again i just have to go through all the lines in prison president dennis moore absolutely thank you thank you for that absolutely and members of the board if i could comment the books are vetted and the reason why they're on different lines it could be because each school has a different code right and each code and so it's likely and we have to verify title by title but likely that um you know one copy went to the school or one to this school and that 10 or under would be per school and so no those books should not be used for whole class instruction that's per the policy as well so just to clarify but happy for any input on that okay thank you thank you can i can i ask just uh i was thinking about this on the way to the meeting too and this seems like a good time to bring it up so like first for an item like this um and it's it's an action item so there's going to have to be some a vote can the board have discussion on like what the plan will be so we kind of more vote as we know where like the different points of view and we can kind of discuss it collaborate collaboratively rather than we each maybe don't necessarily know where one is coming from and then we just vote as individuals when we should be voting as a whole for whatever's in the best interest i mean like some of us like everyone can kind of like share what they think about it and we can kind of know as a board where everyone's at before taking action i mean unless you know you see what i'm saying i i don't are you talking about each item that's a consent agenda item no i'm talking about in general like so for this you know we're getting ready to someone's getting ready to make a motion and it's where it sounds like there's concern with some of the books that were on the list but you know it's a matter of we've got to decide whether they're going to approve all these vouchers but there was a concern brought by a board member so we have to take action and i'm just thinking our actions as a board should represent what's in the best interest of the students of the district and we should be moving as as a whole wholeheartedly as a board making decisions so i just wish sometimes there was more discussion from everyone on the board so we can know as a whole others thoughts which may which may end up influencing another or changing perspective and so we're kind of all on the same page as much as we could be and maybe we won't be on the same page but like crystal brought up a very you know concerning point for her and i just would like to hear from the rest of the board to see like what should we do with this like or is it a matter of well i just just just to clarify miss pritchard um i want if i'm understanding dr polin correctly that he was waiting for someone's feedback on these particular books correct i was saying they've had a cursory review and they can have more of a review if the board would like oh i thought you said that i had not had a chance to talk to all the people involved in this situation in terms of district office working side admit with social workers that would just need more time right okay and miss densmore was talking about how she had a couple of them or there were several different ones um i'm not sure how we're going to be able to take what he said and then what she said you know with the different elements that she was talking about so that's three books i haven't looked at i haven't looked at anything and if she has more it's going to be kind of hard to you know these these expense vouchers have already gone there they've already been paid and gone and of course we ratify afterwards um if those books come back or you know after they've done the review um we can have them pulled right okay so um is it something that we need to vote on tonight or go back over this voucher and look to see what further books that just might tweak us wrong or something so i think what needs to happen is we need to i don't want to be presumptive but we probably should approve this so because we need to make these payments um or ratify the payments um but i but the discussion was necessary and this discussion may still be further and that's sorry i'm not sure yeah i don't think that we're voting on whether we're not we're going to approve these books or not tonight because they've already been paid that's right the vouchers have already been gone but i think in the case where we do have them presented as actual supplementary materials and it's not this i think that we should have those conversations then i agree with you i agree and kind of exactly what just happened is exactly what i meant like so we're all talking about okay so we you know this is probably fine to approve now and when it comes back just so it's more rather than just everyone voting as individuals yes no yeah when really just coming together to say hey this is probably the best approach and this is the direction we're going to go as a board right rather than everyone just kind of votes in a silo and then your your view is lost maybe or you feel that way and then so thank you i don't think the discussion is going to be over with right um because miss chapman has brought it up um [Music] i'm not sure how detailed each board member goes over the payroll vouchers and the expense vouchers but i i do scan through them and look at them at each meeting so of course if there is something that catches my eye i do contact mr hicks and ask him about it but that's just because i've prepared expense vouchers before in my life so um but that's just me before us before a social worker makes a request for one of these books or several of these books they don't read them ahead of time to know what the content is or is it just based on we get a i don't know a catalog and then the catalog gives the title and then a paragraph about what the book is about madam president member grant the board yes the the book should be read and vetted absolutely prior to ordering prior to ordering if available and so yes they should be should that should be whether that request comes through with a social worker or for admin working with social workers so miss um grant if i could just also add that you see [Music] i don't know how many titles are on here a lot and for every social worker to read every book before we purchase them we have 24 social workers and it's not likely that all 24 are going to go through this proposed list or this catalog and request preview copies of the books and read them all yes it is great when social workers have the book in advance and can read through them as as we all order books from amazon or from kindle or from wherever we can take recommendations from friends from book clubs from other social workers and whatnot and and act on those those references but the ultimate final decision is administration is responsible for the content of what goes into our schools and it's our responsibility that if something is not compatible with the will of the board then that we understand that and and protect the schools from those titles looking forward for um the the content here i appreciate miss pritchard's comment because as we have been saying several times this evening anytime anything comes up that discussion should be reflective of the will of the board when i say the will of the board it should be the will of the board and those general conversations should be all-inclusive and i understand that but i mean for example on here is clifford the red dog well i think everybody has read about clifford the red dog but so they may have heard from other social workers or something hey you should get this book but these are just titles i mean i don't know if they're all red flags just because of a title because i look at this and i go oh the feelings book what's that all about the bad seed it's okay to be different i mean these are just titles and so they could send up red flags and yet they're perfectly good books to use in the the proper in the settings that they're going to be that's my point i will also say that i don't just look at titles if i if i see something and a title pops out at me i look into it and i do some research i know and i try and find the book online so i can read through it and and i don't just go to one website i i go to like three four or five six and just try and peel back the layers and see what the actual essence and the core the actual story is as much as i can i know but i'm just commenting madame president if i could also add um thank you miss jaffin i will tell you that there are employees throughout the district who um often wonder if anybody reads these these vouchers and to know that people are the members of the board are reading through these and that you're making informed decisions is welcomed and appreciated thank you with that uh with that i move to approve ratify expense vouchers two two zero nine two two one zero two two one one two two one two two two zero one two two zero one three two zero one four and two zero one five in the amount of four million six hundred twenty two thousand six hundred thirty two dollars and fifty cents second i know it's a big number motion passes next we have a request for future agenda items okay this time i will make a motion to establish executive session to be held immediately during a recess in the regular meeting seconded by miss pritchard i think you do a verbal this time we'll reconvene the regular meeting all board members are present we'll move to item k-1 action regarding governing board decision to promote or retain student in the matter of rpa 2021-05 i will make a motion to uphold the decision to retain a student in the matter of rpa2021 dash pursuant to ars 15-342 and governing board policy 9.36 second motion passes next item is k2 um action regarding governing board decision to promote a retained student in the matter of rpa 2021-006 i move the governing board reverse the teacher's decision to retain a student in the matter of rpa2021-006 pursuant to ars 15-342-11 and governing board policy 9.36 with the modification that the student continue to receive math instruction and intervention in the fourth grade until student shows proficiency and fourth grade math standards second okay first motion passes thank you at this time i'll make a motion to adjourn the meeting second seconded by ms pritchard okay

we will be going by the correct time on my computer so we have five minutes okay lisa can you hear us now i'm with you so because we're not speaking yet chad okay i'm gonna call the meeting to order at six o'clock uh just so you guys know we are we're missing one board member and there's two of us present there's two on the line so to have a hold a board meeting you have to have at least three to have a quorum so at any time if they drop then we need to stop the meeting and wait till they get back on so that we can proceed but at this time i'm hoping that neither one of them will drop or whatever so anyway so we'll um i'm going to i need a motion to adopt the agenda i move to adopt the agenda as presented i'll second oh no we need to make 8.4 we want to oh yeah oh yeah right okay remove that i'll withdraw my motion for the moment okay i'll make a motion to adopt the agenda with the exception of tabling 8.4 for next meeting i'll second all in favor aye aye aye chad looks like he's frozen okay so motion carries three to zero let's do the pledge one nation under god indivisible with liberty and justice for all so we have um the meeting minutes are there any questions on the meeting minutes from last time any questions uh lisa no not at this time okay so i'll need a motion i move to approve the board meeting minutes from august 11 2021.

and she's been at harman since 2005 and she has taught first grade second grade and then a one-two combo went to combo for quite a few years now and so she is a teacher who is dedicated to this profession she works hard she's there most mornings the first one i think you're the first one there almost every morning so she cares for her students really gets to know her students and is a member of this community so she has been at harman for like i said number of years she's been involved in so many different activities events ptso the list and the accolades that i could say tonight would just go on and on i appreciate all of the feedback that she provides and things that are working well in areas that we need to continue improving she supports all of the all of the things that we talk about so when we start working on hashtag forward and creating a classroom vision classroom codes she really reinforces that with her students she creates standard operating procedures so that her students know how and where to go in the classroom and the procedures that need to take place in the classroom she supports and celebrates students when they accomplish things she is an outstanding educator and tonight i'm going to give her some flowers and a blue apple but she deserves so much more so let's give her a big round miss pr you're going away with a lot of hardware tonight good job okay i have one more i'd also like to recognize shannon oakes if you could come up please thank you so shannon started working at harman last year yeah during yes during the when the pandemic was in full swing she works as our kitchen manager and sees students on a daily basis as they come into the cafeteria for a lunch she had to learn a lot of things in a very quick time and process and she's always there uh being positive with kids and reinforcing uh positive uh manners in the class and the in the cafeteria uh is very accommodating when students need things and so i really think that she deserves a lot of recognition for just being the positive person that she is in the kitchen and she does a lot of things for our kindergarten students as well and we really appreciate that so thank you shannon thank you so much thank you and now we'll have uh dr duplicus to recognize our students of the month madam president board members esteemed guests and students tonight this is the as i mentioned every time i'm up here this is the best part of my day being able to celebrate our wonderful students so could i have annabelle chapman come up from combs high school next up nicole short from combs center of success so as you know this is one of our newest sites in our district so we're very proud of nicole and nicole is a tremendous young woman she works hard every day each and every day to obtain her credits and to be the best student that she can be in addition to being a full-time student nicole also works a full-time job she's kind courteous helpful intelligent and resilient that's really important despite the many obstacles she's had to face she still continues to come to school every day with a smile on her face and she does not let the hard times she has encountered get her down she's a wonderful student and we're proud to have her at combs center for success congratulations nicole could i have emmett williams come up from combs traditional academy [Applause] i'm going to read a little bit about emmett emmett williams excels in the three r's not reading writing and arithmetic i hope you guys got that although they he does ace all of those he is though these three r's remarkable reliable and responsible emmett is remarkable in that he always is thinking of ways to improve emmett is reliable while everyone around him may be off task emmett is busy taking care of the business and encouraging others to do the same and last but not least emmett is extremely responsible he takes pride in doing his best work and always does the best work that he can he follows all the rules and expects others to do the same we are proud of emmett congratulations em williams could i have jasper wright come up from combs middle school jasp jasper is a hard-working student that always strives to do his best and not only does he turn in quality work he also goes the extra mile to really understand the content he is an enthusiastic participant that motivates the entire class to be the best they can be congratulations jasper wright from combs middle school could i have esker mendez come up from ellsworth so the big question i have for esker is did you have practice today good yeah i thought so i i figured you were baseball right yeah i thought so i could tell esker is always willing to help any of his classmates and his teacher he cares about his academics and esker puts his best foot forward to solve problems in and out of the classroom you putting that footwork he loves to make everyone smile and laugh and esker overall has a positive energy that helps his dedication to school and the people he cares about congratulations esker could i have umbra lujan come up from harmon did i say your first name right that's embryo embryo thank you umbreon ambria's response is very responsible and she's do always does what's right and is supposed to do and is setting a good example at school she takes responsibility for her learning by asking questions giving 100 on a daily basis and engaging in positive relationships with her peers she is always prepared for class eager to learn and up to new challenges each day she understands it's her responsibility as a student to pay attention and work hard when at school congratulations miss lujan [Applause] could i have casey dahlman come up from ranch casey is a dependable student who is always doing what she's supposed to do not only does casey work hard to make sure that she completes and turns in assignments she does it with a positive attitude and a smile on her face there it is there it is she's always prepared and be re and ready to learn when classmates are in need of help casey gladly takes on the responsibility of being there for them and does so in a kind and patient manner congratulations casey and last but not least could i have kaden davis come up from simonton [Applause] this is kaden katen is a great kiddo says kid but i like kiddo who shows exemplary character for responsibility caden is always to school on time and ready to learn he makes sure that he has all the assignments completed every day when he's unsure of something he's always asking for clarification he even picks up equipment that's left on the courtyard and returns it to the proper rooms he is also responsible for his younger siblings making sure they get to and from school he is such a caring responsible young man that takes pride in all that he does congratulations caden davis so we'll get a quick picture parents if you want a quick picture here's an opportunity to get pictures so this is the end of like the recognition portion if you those of you that would like to leave before i know you're kind of like looking for that sweet spot so here it is feel free to stay if you want though we love to see your faces uh that i know no oh gotcha all right and the room is empty okay um so the the next part is governing board updates is does anybody have anything that they would like to share let's start with lisa do you have anything hello lisa i see chad's face chad do you have anything you guys put put me on you or what do you have anything done at this time okay chad none at this time can you hear me i got yes lisa i have you um unless chad changed his voice okay got it what about you oh bob i'm i i'm just curious since we're piloting the new superintendent evaluation tool have we all been to training yet or do we still have some outstanding uh no there's a few of you that we're taking a later one so we have until the end of this month right well i'm going to need to do that did i miss mine i registered you but i could re-register if you missed it i missed i apparently i did i don't know what i don't know so yeah we're going to be registered okay thank you all right okay so i have nothing i have nothing to add um so we're going to move on to public comments do we have any public comments no public comments at this time none okay do we have any um questions on the consent agenda lisa do you have any questions i will tell you since they are on also youtube there's a little bit of a delay so we kind of have to give them a minute of course i have on my camera nobody's cooking chad do you have anything questions no i do not oh my god that big of a delay like how long oh okay chad do you have any this is gonna be a long meeting all right bob you have any questions i do not all right this'll be fun i have any questions okay um all right so let's make a motion bob i move to accept the consent agenda as presented i'm going to second that all in favor i this could be a long meeting as all right motion passes four to zero that's a big delay i am so sorry guys all right so now we have an 8.1 discussion hold on here discussion and consideration of approval adoption of the uh fiscal year 21-22 district expenditure budget good evening madam president members of the board dr wyman the few members of the audience that are left the 2122 annual expenditure budget was adopted on july 14th but as we mentioned at that time due to the legislative session not concluding prior to the release of the budget some weighted averages were not finalized per arizona revised statute 15 905 q a revision to adopt these measures or these values must be presented before september 15th so that's why we are here tonight we do have the previous powerpoint that we can pull up but if it's okay with you i'll just summarize the five changes those changes uh revising the budget were the newly appointed weighted averages the current adm the anticipated carry forward and our anticipated expenditures for the 21-22 school year the group b weighted averages that use um that are listed on the agenda items were exactly what was presented in july and those did carry forward our adm or our estimated student count is slightly down it's about 36 students this is using the adm execution date of july 20th we have submitted new adm numbers exactly it was yesterday actually they pulled that and those numbers will be going up our enrollment has been going up since that july date this is just to make sure that we are in line with the state numbers the balance carry forward we originally projected one million three hundred thousand six hundred seventy one dollars at this time we are projecting one million five hundred and forty three thousand four hundred and one which is an increase of two hundred forty two thousand seven hundred and thirty dollars those numbers will be finalized once the afr is completed and i'm back here with you in october so that we can finalize that report for the state the last item was just the budget our maximum mmo had to be adjusted down by ninety dollars are there any questions oh wow i do not have any i think bob had his that was previous okay okay so um questions for chad and lisa lisa says no chad says no okay thank you all right motion so i'd like to move to approve the adoption of the fiscal year 2021 2022 district expenditure budget revision number one as presented well second all in favor aye aye chad says yes i and i from lisa motion carries four to zero this is working out much better all right uh number two 8.2 discussion consideration or approval of resolution for the legendary teacher day the follow-up to uh what we just did with the presentation of the teachers so i would recommend that we approve the resolution to make uh september 23rd thursday september 23rd as national legendary teacher day in our district uh and then we'll go ahead and push the information out to everybody to see if we get people to recognize their legendary teachers in their life sounds good okay okay i'd like to move to approve the resolution recognizing legendary teacher day in the j.l combs unified school district as thursday september 23rd 2021.

al russo here amy spelino here thank you participation the board welcomes public participations and asks that comments be limited to three minutes the public may offer objective comments of school operations and programs that concern them the board will not permit any expression of personal complaints or defamatory comments about board of education personnel and students nor against any person connected with the danbury public school system danbury residents are also invited to send brief comments and questions via email in advance to dps underscore public comment underscore boe at danbury dot k12 dot ct dot us thank you lord do you have any [Music] in our schools our children and all staff must remain last this year we must resume we would be wrong to assume that parents will do the right thing getting their children tested chronically or safe from them at home and the children now are going to summer camp with unvaccinated children their own age and masks are not being born many children like my own step children are family members that are at high risk have comorbidities or are immunocompromised some lately only grandparents all of them are susceptible even if they vaccinated and immediately remain unvaccinated and will continue to remain unvaccinated as well children who are also suffering from renewable compromised systems such as diabetic children are particularly at risk children with special needs such as many of the spectrum disorders are also particularly at risk as their awareness of intolerance to ability to communicate symptoms of bonus following hygiene and mask wearing protocols can also be hampered by their conditions therefore if falls upon you as leaders to protect the most vulnerable among us by mandating masks be one in our schools personally myself and my partner are seeing blessed to this variant even though we are vaccinated and lately brought two doses with pfizer due to our pre-existing conditions one of my partner's sons is diabetic and both have behavioral neurological issues they and we are among the most vulnerable categories and we are asking for your protection keep our children masked do all you can keep them safe help the buster all remain safe the next is from kathy snow hello first i'd like to say congratulations to mr walston on becoming the danbury public school new superintendent you have big shoes to fill and i know your experience with the district and partnership with dr cosborough and past years will assist in your continued success secondly i was able to watch the recording of the meeting that took place on august 25th and heard some numbers as well as chairwoman cooper mentioned that there will be professional development for the board members my question for tonight is when is that going to happen as stated during that meeting there's always room for improvement and as we have a new superintendent and we'll have a new member mayor and dan barry there is time of the essence for a review of everyone's roles and responsibilities next is from alexa dawkins hi my daughter attended dhs and i saw someone post a picture on twitter of the school hallway during class exchange and i am terrified there is no room to walk the kids are shoulder to shoulder my daughter said that there was a fire drill and it was a disaster something has to be done about this overcrowding how is this okay with the fire department is there not a building occupancy capacity limit a hybrid model where kids alternate the days that they come into school is absolutely a good way to solve this this is insane and absolutely not safe beyond coded worries i'm concerned for the life of my child and the last is from katie cavallo i'm concerned about lunch at broadview middle school the kids are only allowed 15 minutes to get food and eat before they have to switch and allow the other group into the cafe i know there are a lot of kids that need to eat but it would be possible for more room if they're we're in the courtyard i understand that bms does not have a tent as other schools do and the reason is because of a tree which is at least half dead why can this tree not be cut down in order to put up a tent isn't this something we should have reviewed and taken care of over the summer we have uh two people signed up from the public to speak we're going to start with uh alfonso you can take a seat there yet okay and you have three minutes good evening my name is al robinson and uh i'm here to um discuss the images that i've seen at being very high in this particularly in the hallways of students crowded students um walking in the hallways i was very very disturbed by that very alarms i applied and very concerned about that because as you all know bamboo high school is the largest high school in the state of connecticut um by far the largest high school to say tonight it's not even close and had that many people crowded up in those hallways i would like to know what is the protocol for students in the hallways i thought there was you know you know arrows and people going in certain directions and what i saw there was just very concerning it seems that the number of cases since the first day of school um i'm quite certain that number's going to increase if those images continue and i hope that members of the board that signed on to the uh covent plan for opening the schools we'll be equally as concerned open the images and try to do something about that because this is about our kids it shouldn't be about politics or or you know you know the stuff that's going on in the media right now concerning this this deadly disease that is killing a lot of people and scaring a lot of parents um you know a lot of people talk about imagining stuff i'm what you're saying about the number of kids walking around in close proximity to each other you have a lot of people who don't want to be vaccinated a lot of people don't want to be masked and these people are walking around with people who want to live you know for me this is why remote learning is necessary because i think we have too many kids walking around this school in close each other you know the images don't lie and i'd like to thank the students who are providing those images i encourage you to continue to do that continue to speak out it's your righteous because your lives are going online and we won't know unless you tell us what's going on so thank you free time and good luck thank you uh yeah it looks like is that carly done what i didn't sign up to see i think she was just oh were you deciding oh i'm that's sorry thank you anyway okay if there's no one else that want to come before the board we're gonna move on with [Music] i'll make a motion that the board of education approved the items on the consent calendar exhibit through 21-98-21 have recommended second most removed by kate settlement by joseph silva any questions for concerned concerned amendments and corrections cape canetta i gladys cooper yes lauren daley i'm joe da silva catherine hodgson hi al russo uh next on the agenda uh you know having our educational staff here to report we're going to move on we don't have our student dress we're going to move on to the southern tech report i can get the mic on this google i know the room can hear me but i don't know about people at home good evening everyone so good evening everyone is it not working we're just going to start out this evening number one just by welcoming back our kids welcome back our staff welcoming back our parents last week we almost made it a full week without both school to my fortunate surprise we had to close school last thursday so we almost made it a full week i can't believe my first 10 my first week as a superintendent we had to close school already but i i'm hoping in all seriousness i'm hoping that families are safe because i do know that it impacted many of our families many of our kids in the community so certainly the district hopes that our families and our kids are in good standing and healthy and safe and certainly the district is available for them as a result of baby aisle i also just want to also share i know it's been a tough week for bus busing and transportation district y and so as part of the superintendent's report this evening we're going to have danbury high school speak to a presentation just talk about the first week of school of danbury high school we also have danbury high school athletics we're going to speak to this evening and then covert related absences and vaccine verification process amongst others i i just want to start out by saying i'm not sure if our parents are aware and our community is aware but i know transportation has been a challenge for us the first four or five days of school so i wanted to make sure i acknowledge that for the board and for the community this evening we have danbury public schools but also the state of connecticut this particular region and it's a nationwide issue with shortage of buses across the country we have i was hoping quite frankly that this would be a problem that will pass us by but unfortunately we have also had to deal with the shortage directly right here in danbury our bus company has been an amazing partner to date and they remain they continue to be an amazing partner but they are also challenged with the shortage we have talked to sta about bringing on additional buses to the fleet to help with efficiencies and buses they've informed us they are able to get the buses and so it's not about money and resources to fund the buses the challenge has been finding folks to drive the buses so that is something we are continuing to work on my understanding is myself my understanding is some of the qualifications for bus drivers has been relaxed a bit so we're hoping they're going to be an increase in available drivers for us here in danbury and hopefully those things will improve soon i've also talked so our district will continue to monitor and continue to work with sta one of our our bus transportation partner uh to make sure that you know we continue to stay on top of this and we'll continue to have updates for you and the board in the community as we move forward there are also things in efficiencies we can find right here in the district as in regards to transportation so now that we've almost completed five full days as a school district i'll be meeting we have our first official admin meeting tomorrow with all the principals so we'll be talking about how we can get better within the school district just in terms of our practices to try to just make sure that our buses are a little timelier than they have been so far so i just wanted the parents and the board to know that it's something we continue to work on um acknowledge the challenges of the first week and we look forward to some improved efficiencies over the whole whole time um i've asked our principal dan donovan to join us this evening um of course we could have asked all the principals to come in here this evening to talk about kind of the first week of school but uniquely dan is positioned a little uniquely in that we have tents erected at danbury high school he's not the only school with tents outside to feed kids however his tents are there for the purpose of feeding students for for lunch to spread you know up to eight to 900 students out there and lunch and we are going into the winter months the board might recall i believe it was like i know it was last spring when dr pascarelli and i presented to the board um our budget for the 21-22 school year the district has budgeted for tents for the rest of the school year up until june and that is through inclement weather and weather lighting right now inclement weather would mean we are heating the tents that we are cooling the tents we are we have closed tent open tents all throughout the school year and it comes at a significant cost dan has some options that he would like to review with the board and for the community and though although i'm certainly not asking for a solution this evening i am asking for an opportunity to talk about this further in committee but i wanted to make sure that the board in the community had an opportunity to hear um what the high school has been thinking about in terms of options in the event we want to pivot and consider something different so mr donovan we have a mic here and i don't know but we may need one fatigue um [Music] [Applause] nope you for having me it's not working i'm closer to that thanks rob before i get into uh talking about a couple or at least the one option that we think may work i'd like to talk about you know the opening school and how it went it was absolutely fabulous to see students back in this building i forgot what 3 400 students looks like coming in the morning maybe in the afternoon it's quite impressive for us to you know get them on the buses on the way home in 12 minutes you know it's impressive to see and then have them roll out you know the first day we did it we probably got 2 20 before they left and now we're down to about 2 10.

now they're telling us hey wait a minute i can only give you the bus company says we can only give you about 50 trips out of the 160. so we are left three weeks ago attempting to find transportation so the point being is that we're we're in trouble uh we're managing it uh as i told uh superintendent this afternoon we're looking at two week blocks so for the next two weeks i know i can get the kids to where they need to go but after that it becomes real tricky real sticky uh from now to october 10th i have to find somewhere between 25 and 30 carriers to pick up trips for us okay normal trips as an example might cost us a couple hundred dollars to go to stanford but when you go to outside carriers now that could quadruple okay and find them because the of the bus issues across the country all the school districts across connecticut new york westchester county have gobbled up all the transportation carriers so we're all out there fighting each other for space what could happen we're not going to look try not to let it happen but i don't want to be faced with a situation that we may have to say to our teams you can't go that would be a real problem and that's what i wanted to bring forward across the superintendent to frank connolly about three weeks ago it's a real issue for us uh like i said we're managing it uh we're trying to get through and sda has been absolutely wonderful in fact uh we started out with about 110 trips that we needed we're down to probably 50 60 because they've been able to move things and help us that could happen the rest of the way but not likely so as the superintendent said i think it's important that you hear that uh maybe have some discussions to to maybe figure a way or maybe just talk about it because we can impact up to six to seven hundred kids here at any time and uh as again i want to point out that sda has been over backwards to support us with this and they're you know training the drivers and doing all that kind of things but it may not be enough and we felt this a little bit last spring when norwalk stanford we're starting to feel it if our companies were able to get us through and then the door has fallen off the hinges because bridgeport was just sold last week the three schools down there they don't have buses now for kids to go to their games that's what their company just told i'm afraid i don't want that to happen to us so that's kind of what we're dealing with at this particular point and i'm very hopeful that we can make it work but it's it's going to be a difficult task chair thank you um and chip and i just want to say in front of the community and the board chip has been an amazing advocate for our kids in our program he's been faced like dan like all of our principals quite frankly in the district been faced with some impossible tasks these last couple of weeks in particular chip i want to thank you for trying to find ways to make sure our kids have access to these programs to program so thank you so much thank you so talking about difficult uh i'll just transition to number three and holder related absences and vaccine verification process do you have a mic uh nobody ever really loud so kim thompson is going to walk us through this process which is become another another challenge for the district for us to work for this is like one of those bad jokes how many administrators did it take to turn on and wait yeah does it work all right i'm just going to yell can i yell is that all right can you hear me okay over there yes okay um so as many of you know um not all that long ago um the governor issued an executive order that is now requiring us to obtain um records of vaccinations so vaccination cards from those of our employees who have been vaccinated or to inquire as to whether or not they are in progress or to discuss with them exemptions and to process requests for certain kinds of exemptions or ultimately for those who are not fully vaccinated to engage in testing so it's a it's a pretty complicated executive order it's got a lot of steps to it and not a lot of guidance so um i somebody told me recently this really funny um analogy about when you're in the room with a large elephant just bite take a bite of the elephant and start so that's what we have done we started today a mass email went out and i included all of you on it today that went to all hands in danbury public schools including apparently a couple people who don't work for us anymore so go figure but what that did was it asked people to do two things one to go into our new super duper recently launched employee portal um which has a few bugs anybody listening at home has a few bugs in it that we're trying to work out but it asks you to go in and log into the employee portal that employee portal as an aside is going to be a very robust place where we will have things like your employment history your pay history um your time off all kinds of things and information about your insurance so right now it houses a form that asks you to follow a couple of prompts telling us what your status is and then part two is if you are fully vaccinated or have a vaccination in progress to email to us to dps vaccine at danbury.k12.ct.us a copy of your vaccine card so we are in the process actually you may have seen me typing we are in the process of now moving those cards into our system and trying to get a handle on how many people um or if you have some sort of a covid related illness so our protocols have changed somewhat um and they're changing based on the guidance that we're getting for example if you are fully vaccinated and you have m exposure you are no longer required to quarantine um so it has a chart in it that walks everyone through all of the eventualities which had to think of as many as we could and pulled many from the reentry plan that is sitting on our website as well and we have modified slightly some of our aesop automated absence categories so that our employees know what to do if they have code like symptoms depending on their vaccine status so um it starts to get a little complicated um but we've tried to push out as many charts and and helpful guidelines as we can until everybody kind of becomes more accustomed to the manner in which we're going to operate so those two things are all ongoing right now and you'll find that my team is is busy trying to figure out the best way to corral those information to make sure that we keep it as confidential as possible and to try to give our staff and our employees and our substitutes and our itinerant workers and our vendor folks to give everybody as much guidance as we can about what we need to see and as we round the bend to the end of the month it will become tighter and tighter because no one will be allowed to come to work without meeting one of these criteria so um we're busy trying to craft the pyramid for that as well question we did it really successful we managed kelly i think was chief in charge of organizing the the uh herding of the cats in the sky a really successful clinic yes it may sound straight is there a way to use the information you have from that to go okay this sixty-five percent of this group we know all these people yeah we do what i mean we're trying to kind of cross purposes here um we also can under certain circumstances access vans and i know kathy has had a lot of conversations with kara party about what the scope is of what we can access as well so um and i know um as recently as last week kathy pushed out some advice to folks who lost their vaccine cards and how they can get new cards so i mean anybody who's kind of been out in the world you're starting to see you're going to have to produce it um and so people i think have have you know looked to us for some guidance on how do they get another copy or that kind of thing so yes short answers were cross referenced thank you thank god for computers i'll say that thank you thank you and so the next one i want to speak to enroll in update i know the board had an interest in how enrollment was going in the district so i will start off the enrollment update by saying to the board in the community that danbury remains popular amongst families seeking a place to live in connecticut last year october 1st we had a reported enrollment to the state of 11 660.

i was reading it whatever i said did when you said it was covered by detention was that a blanket term for you meaning detention and retention um i believe so i was um scout's honor our stormwater manager i promised her i would share that with you as to the importance of activity is happening and every incremental bit that we can do to improve our system matters whether it's a single rain barrel or a larger um pond with water quality and storage and reduced managed outflow all of that matters in the context of only 15 percent of i i i'm interpreting that what she meant is 15 of our land has infrastructure in place to help manage it everything else is just a free-for-all when it rains it goes where it goes right so we want to get in other words if we want to maximize the opportunity to facilitate people bring installing retention and or detention whichever they choose it's probably going to be retention then we don't want to price it out of the market we don't want to attach it to things that are or look like psych plans because the projects won't happen and the the storm water management won't happen either and so i think that this simplifying way of doing it and setting the two-inch standard rather than the one-inch standard i think this is an elegant solution to a potentially sort of complex and expensive and therefore not going to get realized problem i am i oversimplifying but i just feel like this is great uh it sounds pretty brilliant to me i do want to so that's the feedback that i was looking for so we can we're going to go back to work with our stormwater staff to propose this that's kind of the direction i was looking for i think what i am going to take from this is working on sort of a new version of our one and two family worksheet that is going to be our three four family thousand square foot plaza 300 foot addition worksheet that is probably going to use a process that we already have and then apply it perhaps with this higher two inch standard to this different category of properties and so that feedback is really exactly what i was looking for i do want to go back to that team now and propose that to them they are the ones that are going to have to be reviewing managing determining that so but um we've had great conversations with them and um in fact i specifically talked to them you know we we're hopeful to bring this back to you in a month with all of those changes uh completed so commissioner uh solvay or commissioner gabe randall do you wanna like was that in response okay commissioner silvay then commissioner white then commissioner did randall um two things one if we're talk i like the two inch especially if it does the 85 percent would that apply to the one and two family as well are we just going to upgrade first flush standards to all first flush standards not just these new columns it's definitely something we could look at it i think that would be ideal i mean if that's what we're like why not um it's going to capture a lot of it um and then next given this kind of easier rubric and like kit of tools to do some of these upgrades this feels like the first piece of site plan light maybe so i like i don't know like it's probably not like a thought exercise right now but it is just something i want to bring up that this does feel like an opportunity in the deeper weeds of how to resolve sight plane light that this is the first thing to tackle so as you're going back and betting this out through this process seeing how it could be evaluated in that to be a point of that area i'd be interested to kind of see that conversation come back and if how we've reset this tool with that graph and those worksheets it could probably be expanded upon which i think would be great that's it thanks commissioner witch i just had a question about the rain gardens um who manages that does that come it's not in the udc as far as i could tell um on the website there were some recommendations but not a specific set of guidelines outside of a minimum of um square feet and 18 inches um and then i wondered where the size of the rain guard proportional to the impervious space and were there some minimums around that because rain gardens can actually be pretty costly um based on just my preliminary research depending on whether the i'm thinking of the homeowner or you know a if we ever get to an exclusionary zoning that allows for multi-dwelling in in one of the residential spaces um having to put this in um and then sort of not expecting it so like i'm just trying to link the two things together so i'm building like a aud or i'm building an addition onto my house that because i have a driveway that's pretty long i have sidewalks i have the actual physical space plus this new addition now i'm about to jump into this threshold and the rain garden is a solution which i think we're all in agreement with and i'm not questioning that i'm just trying to understand like oh do i have to build a 300 square foot rain garden on this side of my house and then rain burrows and that and then as i walk into that where i heard the worksheet so that could be the answer which is you get that worksheet while you're in the midst of this planning process and so when i go to do my design process with my architect they're going to say hey you're gonna exceed this code and you're gonna now need to build these extra things in so let's add another four to six thousand dollars for our rain garden so that we can capture all this water so like as i was following the conversation that's what i was doing if anybody wants to say no you're way out of line it's like 400 this will be great let's move on i will accept those answers um well i can start ultimately i think you you i think you sort of got to the answers perfect question the property owner is of course responsible for the installation maintenance of the rain garden but as far as the design of it that's sort of the intention of the worksheet is also to empower the property owner to make design decisions about that rain garden to achieve the goal um i'm happy to actually because we're talking about i'll share that worksheet with the whole commission perhaps after this meeting just yet as a reference but um ring there there's a series of potential responses to that calculation that you need to get to and the rain garden is simply a plugging in how wide is your rain garden going to be how long is it going to be and how deep is it going to be and we that worksheet gives you a volume for that if that gives you the ability to say okay as i'm considering those options do i want to make that rain garden of a size to accommodate all the volume or i also get so much credit for a rain barrel if i put it on my house too and so it gives you sort of a planning tool to sort of pick and choose the options to get you to that goal as far as cost i don't i don't know but i think one of the i presume one of the great things about rain gardens is they're not sort of four to six thousand dollars there are a lot of native plants and uh grading but i'll leave that to maybe somebody else who knows ahead commissioner get randall um [Music] so i would say uh cost wise you know first of all like if you put anything over 200 square feet at this point you're required to do this anyway no matter what you're doing so it's like this is already like happening and it's been happening for a while so this is not a new thing all the builders know about it at this point and we have a reviewer at the city that does this i guess what i would have mr letter check is like does he have the capacity to be able to review all these other ones too which would definitely add to the workload i mean i don't know how often this is happening but it's or how we you know often we anticipate this to happen but it would definitely be adding more you know for for this kind of thing um so um uh the cost is is not that crazy um it definitely costs but it costs the rest of us if you don't do it we pay for it in all kinds of ways in terms of flooding in terms of what we're handling with our creeks we we need people to realize that the impacts they have when they build something that has impervious surface we're all paying for that and so i think that people should be paying for some of that themselves because you can't just push it on down the line and have the next you know the next person in in in the water said take it on for you you know you have to hold some of this back and so i think it's okay that we're spreading that cost around and that everybody i think all of a sudden also realizes oh my little bit matters my little you know shed that i'm putting up or patio i'm putting up or addition i'm putting on or whatever that matters and i do need to take responsibility for this and engages people in a way that i think is really important in terms of understanding all of our stormwater is one of those things where it's like all of us doing our little thing adds up to a big problem and there are sites that are uncontrolled and huge and those are big problems too but i think it's important that we all do start to understand our impact on these things so i'm i'm okay with people paying it's also not like a massive amount of money either in terms of building these things it costs they can range anywhere i mean i teach a class at the county you can do these things for free if you put in your own labor and you come to all the plant swaps which are currently posted all over the you know washington county rain garden website you can get donated plants you can figure it out if you want to do it yourself for free with your own labor but um you also can be somebody else to do it too you know so it can it can range a lot it can literally be like nothing to maybe it's like nine dollars a square foot or something like that but in terms of the amount you're actually the area like when you do the calculations for these things they end up being pretty small they really are um that's why partly i think that we should maybe up like mr leonard i would like you to sort of explore really what that first flush is like how things are changing in terms of climate and this addresses what you know the caller was talking about before thinking forward a little bit with some of this and so maybe raising that bar a bit in terms of what we're asking people uh to be able to um to infiltrate into a rain garden scenario um so the other thing is that one one layer that i would add to this that makes it um a little bit more regulatory but i think the performance will be better is to follow some of the standards that the county has for what a rain garden what they accept a rain garden to be because and and it's it's not that it's going to be that you the person reading their whole handbook and you know all of that kind of thing but just providing some specific specifications about how deep because what you don't want is something that's three feet deep and five feet across because that it's just it drowns the plants they don't they don't survive that much and so then you're like not harnessing their power and they have a standard of no deeper than eight inches and so i think that that would actually be a fine thing to use as a standard they have a standard detail it's something you guys could incorporate probably pretty easily into the system and then that ends up it still makes a little bit less like complete and total freedom for the person who's you know going through the worksheet but it still um seems totally reasonable in terms of like plant survivability still being able to fit it on the site and and being able to you know meet the standard that we're trying to just get some level of water quality dealt with by taking all of the stuff that comes off the pavement and having it be in a rain garden rather than rushing into the system and polluting our streams and also like if we're doing two inches that's like that's a little bit of volume there too you know this being held back um so i think that um having that a standard detail or some specifications about like some restrictions on that because i've seen just some pits around just kind of like wow it's it just doesn't have to be like that and and the plants just are not that happy in a situation like that and the plants are a big part of how these things actually work and function so i'm also happy to kind of talk further offline about this too because we we i just do it all the time for my work so i'm happy to talk further about it if you want to get further into the weeds so to speak on it they're native plants they're not weeds right commissioner vandal [Laughter] um anything else uh commissioner hammerschmidt this is unrelated to stormwater that's okay although i feel like convinced now to put in the ring garden um i appreciate the footnote um one for the the not applicable or the n a kind of meaning that it's not going to require a site plan i still think i could be wrong but i still think that there's two different types of nas on this table there's and it's i think it's just in the new construction um section of it because there's an n a meaning that a site plan is not required but that's a project that can exist and then there's an n a that's like you know the construction of residential buildings and residential districts you're not going to do in that all other uses piece so it's like two different types of n a so i wonder if there's a way to just sort of like black it out if that is a scenario that like just couldn't ever happen just so that we don't have like two different things and just like extra confusion cool that's it i learned a lot about stormwater so thank you anyone else all right uh staff recommended that this might be postponed until that this be postponed until october 5th the first meeting in october uh would anyone like to move that postponement moved by commissioner sovei seconded by commissioner gibb randall any discussion of the postponement all in favor of postponing this until october 5th please raise your hand or say yes and that is all of the hands so this is postponed we'll talk about it in a month next up is item 10a which is the 660 earhart road site plan and wetland use permit for city council approval the order of operations for this will be that the petitioner will have up to 10 minutes to provide a presentation of their project and then um mr chang will fill in the any um the staff's perspective and then we'll have the public hearing before we discuss it and all of the squares are moving so um from the project team would anybody be sharing a visual as part of your presentation we had not anticipated putting a presentation together we thought we weren't informed that we'd have a 10-minute window but we can certainly talk through the project um and know i have some things i can certainly share if that helps um good evening my name is alex martin i am the division president for toll brothers here in michigan um i'm joined by several members of our team uh scott hansen as well as matt bush um we're proposing a 57 unit single family tax home project in community on this property we have gone through you know a number of staff reviews and comment sessions and the project that's before you uh we believe has been fairly well vetted at this stage considering we're at the planning commission preliminary site plan approval um you know really excited you know we have completed a number of projects within the city as well as township um and like i said we're excited to bring another toll brothers community to the area um you know the community was designed to be thoughtful not just to you know what's the best use of the property but to also work within the natural you know constraints of the project and the natural disturbances and minimizing those to the best of our ability and ultimately you know each home you know will have some green features to it like ev charging stations um knowing that we're trying to build not just for today but into the future as you know the world itself evolves um you know in an effort to be respectful of our neighbors we did conduct a neighborhood meeting i was attended by approximately 100 participants letters were sent to neighbors within at least a thousand foot boundary of the project as a follow-up to that individual meeting we did meet several times with the erhard village condo association board and property manager um to address any questions or thoughts they had um being that they were the property immediately north of our property line um you know like i said we're really excited for the project and we're you know certainly here to answer any questions whether you know they're marketing related and or specific as it relates to design and construction and development very good thank you mr chang yes um i don't know if if i have the option to share the screen i could probably put up it may be a little helpful to to probably put the site plan up and give a little more detail and and while i'm waiting to oh sure there we go share the screen it is zoned r1b let's see if i can find uh which is it's got uh you know us 23 to the to the east it's got green hill school to the north it does have residential also to the north it's got concordia university to the south and and a church in residences to the to the west unfortunately i'm having problems show all windows let me see if i can find go i think this will help as far as a layout can everybody see that yes we can okay good there we go so as yeah you can see a little bit of um green hill school to the north and get it there so i can at least this is the proposed layout the 57 single-family homes that were proposed with one access point off of irhot drive it wasn't reviewed and approved by the fire marshal uh because it previously it had two drives uh that didn't meet uh the turnaround code stormwater detention located in the southwest southeast portion of the site it's a little confusing because it's actually two pages the way that it's laid out so i'll kind of scroll down that's the southern portion of it there's the other detention pond it will be outletting here's one of the wetlands they do require to have wetland use permit approved tonight by planning commission that is because they are discharging into the wetland and also boring under uh which is going to connect to a sanitary sewer but there are no structures that will be in the in the wetlands um the approval is also contingent upon a land division with concordia university to carve this out and then connect a portion of it with the with the parent 20 acre parcel it's approximately another i think 10 acres that there will be adjoining there are significant natural features on site i believe we have the city forester here who can go into greater detail i will off the top of my head um i want to say there's going to be a mitigation of 230 000 something along those range that's why there'll be a development agreement with this there'll also be a parks contribution in the range of something around thirty five thousand six hundred dollars that'll also be part of the development agreement um as i'm going through this may give you an idea of you know there's woodla this site really has all the natural features on it it's got landmark trees it's got woodlands it's got wetlands it's got steep slopes so any questions you have it has been reviewed it does have alternative analysis but we can get in further i think with the the city forester who's reviewed all the natural features uh so with that you know i'm happy to refer to the to the site plan and if you have any questions i'm available i'm hopefully available to answer them thank you mr chang okay um could i just uh this may come up later but chris um could you um i think one of the things we've learned is that there's some planned road improvements planned for this area as well chris could you just kind of give a quick overview of what's planned uh for earhart road yes in fact i coordinated with the engineer and spoke with them and they had a public meeting just last week they are it's a resurfacing project for earhart road they will be installing bike lanes on both sides of the road uh there is sidewalk proposed as part of the earhart development but they will as part of the resurfacing project that's going to be a future project to actually connect the sidewalks eventually so um you know there is something and that's supposed to take place in the spring of very good all right then let's we'll move to the public hearing this is an opportunity for persons to speak for up to three minutes about the proposed 660 earhart road site plan and wetland use permit if you wish to address the planning commission on this item and you've dialed in please press star 9 on your telephone if you joined us via the stream through zoom you can use the raised hand feature at the bottom of your screen for phone access you can call 877-853-5247 and enter meeting id 34 977-6634 26 um staff will select callers that have raised their hand i see some already in the queue you do that by pressing star nine again um and as always if you can please mute any background sounds so that we can hear you clearly and um if you can state your name and address at the beginning of your comments please caller with phone number ending with five three four caller ending at five three four you have three minutes to address the planning commission thank you this is tom stahlberg again calling from lowertown uh i have a question relating to our recent accessory dwelling unit ordinance revisions which uh if you recall uh would permit accessory dwelling units on every single family zone lot including every lot that would be in this development i would think also that we do not prohibit non-owner occupied accessory dwelling units so the uh i'm not owner occupant could own a home and adu on the same lot so with this development coming into the new development recently uh how many new single-family subdivisions have we had proposed since we passed this adu revision normally in the bylaws development regs there often can be prohibitions against such type structures and such type of ownership so i'm wondering in this particular one and i know the petitioner doesn't have to answer me but i'm hoping that one of the commissioners would think about this question uh and asking them whether these will be prohibited or the uh by the developer themselves and we do have some control because there is a development agreement thank you a caller identified as kb you can unmute and address the planning commission for up to three minutes okay uh this is ron stempier i live on earhart pine bray and earhart and in the 660 earhart development agreement item p20 is about noise control and i'll read part of p20 the developers shall review existing noise sources surrounding said development incorporate necessary design and construction techniques to ensure that future tenants will not be exposed to noise sources in violation of chapter 119 chapter 119 deals with various noise sources and the big noise source here is southbound m23 if anyone has stood on this property or adjoining neighboring properties you'll feel the ground shake from some of the empty trucks going on m23 not only the full ones but the empty trucks and you will also be shaken by the engine braking that many of the trucks going 80 miles an hour that are heading to an on ramp on m23 so um p20 says that the um the developer shall review existing noise sources i think we should take this very seriously and uh because um this southbound m23 without this being looked at carefully the city could be in for some clamoring tenants in the future of these houses to build a noise barrier wall um so consider in this plan that a review is being that a review must be done and we consider the noise for two reasons not only the future tenants but the existing tenants that live along pine bray and to the north where the existing trees which many of which large pines which already are a noise barrier once they're taken down the noise of m23 will be filtering through even more 30 seconds okay and so first include noise barriers into construction design and techniques for future tenants and also provide for noise abatement for the trees that are being reviews removed thank you thank you there are a number of other folks who've joined through the zoom stream if you'd like to provide a public comment you can pre um press the raise hand bunk button which should be um beneath our faces in the middle of your screen all right seeing no hands i will go ahead and read the motions we have to the an arbor city planning commission hereby recommends that the mayor and city council approve the concord pines site plan and development agreement subject to comply combining the lots and approving the land division prior to issuance of building permits and then the second is the ann arbor city planning commission hereby recommends that the mayor and city council approve the wetland use permit for the concord pines development can i have a commissioner move these moved by commissioner white seconded by commissioner dish is there any need from anybody's mind to take them separately we can discuss them together okay great anyone want to start with comments or questions commissioner gibrandall um i guess i just don't feel like there was really much of a real description of what um what is being taken out of this site when i read the review it was pretty astounding to me the number of landmark trees that are coming down um and so i would like the developer to present that information to us i feel a little like we're you know not getting the whole picture here with the presentation and maybe matt matt bush is our engineer i think he can answer that for us sure i'd be happy to so um in the site plan package on on sheet there's natural features planned it kind of goes over a description of of the breakdown of the the woodlands on site versus the uh trees on site in the bay's larry calculations and all the detail there but but essentially what we have here is um and it was in i believe the uh the the summary that chris put together but we do have a certain number of landmark trees um that are coming down we're fully mitigating for those per ordinance um we're replanting on the 50 requirement or more on the site um and just to kind of give you a lay of the land the north side of the site where we're predominantly have the development placed is not classified under the basilar calculations of city woodlands uh if you jump on google earth you can go back to historical areas and you can see it was like an old pasture use or um some sort of agriculture use it's kind of grown back with shrubs and then to the south it's qualified kind of on the natural features plan but the south is you know wooded area and we are mitigating for all the wooded trees um on the south section because they classify as woodland area we are mitigating for all the landmark trees on the site but it um you know it's considered an urban or an isolated um with a bunch of mid-story ground layers that don't function as a self-sustaining ecosystem and a bunch of uh lower story uh invasive species so the um the kind of chunk of of green in this area is not a a highly uh functioning um woodland ecosystem to begin with but on top of that what what i will say is that we are saving where the more dense trees on the south we are dedicating more most of the open space in the south side we are going through cost measures to install um uh vertical walls uh to limit the disturbance areas outside the limits of units and we are incorporating um large setbacks from from the adjacent properties in order to uh save as many trees along the perimeters of the property as possible so um the details are are in the site plan and that um there are quite a few trees for sure but um but i believe we're meeting the ordinance and uh we're finding uh a balance to be able to still use the land um without clear-cutting the whole thing so and just to answer your question too there are 447 landmark trees on site and we're proposing to remove 311.

yeah i've done worse anything else we've covered a lot the so let's move on to 14 which is adjournment anyone want to adjourn moved by commissioner weich seconded by commissioner clark all in favor put up your hand and wave good night thanks have a good week you

so all of the pieces are moving so if you don't get the opportunity please make it the opportunity to get over there and see that also attended the superintendent parent advisory it's great to see the parents that they came back and were actually part of comments part of things to help the district move forward and from the viewpoint of the parent not to mention all the things that might be going on at the school such as different stem events and what have you i also attended the national board certified teachers kickoff thank you to kristen cox one of our teachers over at kingswood special ed for inviting me and also i especially want to thank the teachers that are actually wanting to go ahead and take that journey and become nationally board certified there were several dysart teachers that came in yesterday and uh it was great for them to actually ask questions how long would it take all the components that were going to be a part of their program so thank you for all the teachers that are wanting to improve further their education that's it i also attended the mayor's honoring hero art exhibit and it was very moving and if you do have an opportunity please take time to go over to the vista and see it i also went to the superintendent's realty advisory council it was nice to see a lot and well not a lot but there are quite a few realtors there that are trying to learn more about the dysart school district and become better informed for their uh for their customers with all the new homeowners that are moving into the neighborhood so thank you for that next we have item e1 the consent agenda items did we move that one second i would like to make a motion to approve the consent agenda items with the exception of item nine and moving item nine to action discussion second is this removing completely or putting it moving it to action okay motion passes thank you up next we have item g1 dr kellis thank you madam president members of the board and members of cabinet this agenda item is our regular review of agenda item or of board policy items this particular policy was approved by the board last spring it escaped the asba advisories and is presented with no recommended changes thank you there's no comments um we'll move to item g2 dr kellis thank you madam president members of the board and members of cabinet dr croto will introduce this item thank you dr kellum kellis madam president members of the board superintendent kelly's cabinet and guests tonight we bring you a revision of policies that the asba has recommended this is a first reading of the policies and they are listed there for you and we have reviewed these policies and bring them to you for any questions and your approval will be on the next agenda so we'll stand for any questions you may have on these policies i just have one edit to suggest on policy 420 4.20 in the green text it cites uh to post on its website home page instead of home page that was the only thing i identified in there madam president thank you for that uh that catch we will make that edit um i'm looking at section 9.22 on the acquisition of supplementary instruction materials i'm not quite sure how i feel about um instructional aids teacher resources and trade books and sets of 10 or less not intended for whole class instruction are exempt from this policy may be purchased after the discretion of school administration um i'm not quite sure how i feel about books just being able to be purchased for supplementary without board approval supplements or materials i don't know does anybody else have thoughts where is that um yep dr kellis is that in any way statutory madam president members of the board i'll ask dr pauline to respond to that question yes thank you madam president um dr kells um not to my knowledge that it's statutory i would have to do a little more research and reading through the statutes again but not to my knowledge it's something that um everything dicer's had in long-standing time that's been in place and that's where it came from but i would give a definitive answer need to do a little more research on that on that statute and could get back to the board okay okay can you give us the reference to that one again yeah it's uh 9.2 are you talking about the yes the section the section acquisition of supplementary instruction materials um it's at the bottom of page one on part of nine point two two yes yes can i ask a question for clarification on what that means so since it says in there not intended for whole class instruction does that mean that these would be books that would be part of like a classroom library rather than a instructional type text memphis pritchard that is correct um when it indicates it's not intended for whole class instruction it may be that it's available on the bookshelf but it's not like an assignment that all the students are expected to to study but this could include supplements that like uh social workers could use for certain social sel social emotional learning and supplements like that man president miss chaffin um yes there are lots of resources that the social workers would have access to it could be included in this our social workers may or may not use a book as they go into a classroom to do some some group instruction so to say that it's in a school that won't be used by most of the students would be impossible to say to we would err on the on the side that if it's in the school we would expect that one or many would have access to that title of course where it says instructional aids in that sense could that be a resource and then it even says teacher resources that's that a teacher would be using maybe to assist with the whole whole class instruction man president miss pritchard again it could be used for that if the fact that it's in the school it could be used as an additional resource for a teacher in their lesson not that every student again is assigned because if there's only 10 copies then that's not enough for every student to have one but the student could reference it likewise the student or the teacher could make reference to many instructional resources that aren't in class set it could be a dictionary it could be a thesaurus it could be a website it could be a video or a movie or there's many things that a teacher could make reference to in the course of providing instruction and that wouldn't have to go through the approval process man president miss pritchard according to what has already been approved so as you're looking at this policy it's not green lined which means it's current policy it's not recommended changes that has been the practice any other discussion on any other items so if we did want to make a change or make a suggestion would we do that at the next meeting when these become action items or would we do that today madam president members of the board if there are any um recommendations in addition to the green line changes i guess you could inquire about the green line changes as well but any changes other than what's proposed here it doesn't have to be tonight but in the course of the next week or two before the next board meeting we would incorporate those those suggestions into the second read draft of the of the proposed policy changes and then the board would be able to vote on those changes okay during the second read sorry i guess i'm just concerned about things sneaking in under the radar because we just did an entire discussion item on the sel because we had some concerns and i don't know we might still have some concerns and my concern is that things are going to get ordered and they're just going to be swept under the rug and and the hustle and bustle of just everyday school life i mean our office managers and our principals probably aren't going to go okay okay like if they know the books it's different but that's just my concern is things just passing under the radar madame president miss chaffin that's i appreciate that concern i will say that administration is very aware of the board's concerns with regard to this topic and that we try very diligently to be vigilant of anything that don't use the word swept on the rug or snuck in but that may find its way into a classroom um there may be things that are 50 years old that the board didn't adopt that are there there may be things that are brand new that we are reviewing for the first time um if at any time anybody has any concerns about curriculum we please please and we invite that conversation so that we can review the the curriculum whatever it is so what this is saying is if to address your concern specifically even if the board took on the task of reviewing every item that was presented in the classroom which would be extraordinary task there is a possibility that something might still find its way in but understanding the will of the board administration fills that charge very seriously and we will continue to act under that direction okay and just keeping with the the same item 9.22 just out of curiosity um i know that we have well it states here that we have committees textbook selection committees is that specific to textbooks or do we also have that for the supplemental classroom materials madam president members of the board yes and yes okay um the committees definitely um look at the textbooks that are presented to the board from time to time for adoption um many times those textbook adoptions is more than the textbook it could be the workbooks it could be i'm just dating myself the the slide decks the the transparencies that come with the books and the markers um these days it's not even a cd it's website resources um the the challenge that we again take very seriously is to continue to monitor those curricular and supplemental materials so the board could adopt a curriculum it comes as a package deal with access to the publisher website and to all the the materials there it's very easy to update a website from one day to the next without a lot of fanfare understanding that that's just the nature of technology these days we again accept that responsibility to be vigilant that when there are publisher updates to curricular resources that we are attuned to those and if they do not match the mission of the district or the intent of the governing board that we are vigilant of that thank you and how often do those committees meet i'm present members of the board um depends on when the money comes available so it would be great to do a textbook adoption every four or five years there are some curricular areas that i would venture to say we're going on 15 years without having done a textbook update there are some that tend to be a little bit more frequent um as the state adjusts their standards sometimes we are able to keep it in touch with those and stay on pace with those right now it'd be great to bring a proposal to the board for a math adoption um that's something that we've been reviewing but that's a not to jump off the topic here it's over could be one and a half million dollars for a district our size to get access to the material for that many students in our district k-12 so when we say it's based on on funding yes um say math never changes but um instructional strategies do change and and we continue to want to help students learn the most efficient way that they can thank you are you reaching for your mic no okay all right i was reading something okay i was actually i was reading something that uh um uh under the objectives of the selection place principle above personal opinion so i was yes i understand what miss chapman is saying but no i don't want to review all the books that are in the district so i don't want that to be our thing maybe one here one there but we have better use of our time no i don't think again i don't think the board needs to [Music] necessarily review every single purchase order that comes through but i just want to make sure that we're vigilant and we do have something in place to where we're just being watchful and careful okay thank you moving on to item g3 dr kellis thank you madam president members of the board this evening we are pleased to welcome two schools who will be presenting reports and we will start with dr pulling good evening madam president dr kellis members of the board cabinet it's my pleasure to introduce a canyon ridge school principal mrs jill hoppy to present an update on canyon bridge school good evening madam president members of the board dr kellis members of cabinet and our members of the community i am jill happy the very very proud principal of canyon ridge and when i was asked to do this board presentation i was super excited because there is nothing i like better than talking about canyon ridge so if you guys need to give me the hook to stop feel free anyway who are we we are a k-8 school our enrollment as of yesterday was at 931 students our mascot is the cougar our signature program is stem science technology engineering and mathematics our vision is inspiring the innovators of tomorrow and our core values our student-centered innovative and hands-on learning so um we'll start with some of our opportunities that we are focusing on is so i'm sure you have heard other schools talk about our west ed protocol and our instructional practices so each quarter our team which is mr griesel our assistant principal and our tls mrs justine palmer we conduct walkthroughs throughout the school and we use our protocol and that protocol becomes our roadmap so that everybody has that same idea of what best practice instruction is is so our first quarter well i should say in our pre-service we presented the protocol which hasn't changed i'm just to revisit that for our teachers and then let them know what our expectations are too is so um through our our talking and our learning we really wanted to focus on objectives but coupled with the objectives is our success criteria and it's not only okay just to put an objective on the board it needs to be coupled with the success criteria so that students actually know what the expectations of learning is so that picture right there is an example from a sixth grade or i apologize the fifth grade math class and it doesn't only just say what i could explain but it also has the levels of proficiency so that the students know where i'm partially there where i'm proficient and i'm highly proficient and it really has helped our students as well as our parents because they have access to it understand this is what we're learning and this is how we demonstrate it um it's we're talking about math adoptions and textbooks adoptions we are a pilot school for illustrative math or i am and so we have noticed that over the past two years our scores that have decreased in math about 10 percent um i'm always up for let's you know change something we can't continue to do things the same way expect a different result so um when we were asked if anybody wanted to pilot we said ah sas please um so in grades three through eight we are piloting illustrative math what we really like about it is it couples with what we believe students need which is hands-on learning our core value academic conversations which is part of the protocol and critical thinking so that is one of the things that so far our teachers have been learning and when you but you pilot a program it does take a lot of work um but we have support from um cami bernard from our our math specialist and justine palmer so um we're we're moving along with that quite nicely and then teaching at a dok level 2 or above so do ok depth of knowledge 2 and higher again we noticed that over the last two years our ela scores have gone down approximately seven percent and we attribute that to just the the dok is important because we have to have that critical thinking um so we know that there's a direct alignment with dok2 and above and problem solving and critical thinking so those are the ways that we are right now just trying to think differently work differently to increase our students knowledge our celebrations um so canyon ridge is recognized as an a plus school of excellence through the arizona department of education however part of that is that we have to recertify every three years that re certification was up the first year that i was principal and you have to be there for three years so we waited patiently for my three years and then the pandemic happened and it was all postponed so last year we collaboratively with our instructional cabinet and community parent input student input we wrote the application and it was due august 31st but true to canyon we submitted it before the end of may um and then i called and i just wanted to make sure that we got it all in and we did and um we're waiting for september or october to see if we get a site visit so hopefully we'll have more celebrations and when we're awarded that application um we're also undergoing our so cognia used to be advanced dead and um three four years ago now probably um we were awarded a stem certification that is also up for renewal so we are undergoing that big project as well and then um we're really excited that our staff development is focused uh in person and we're very very focused so that's a celebration um we have on our campus uh um onyx and he has a therapy dog and a therapy dog's main job is animal assisted activities so our onyx all he has to do is be him and spread joy the kids have an opportunity to pet him to watch him um just to be in class with him and he absolutely he could walk down the hall and everybody smiles and just wants to give him a little pet um so we have our therapy dog onyx and then lastly on friday we have found out that stacy peterman a sixth grade teacher at our school was awarded the staples hashtag think a teacher contest a parent submitted an application and i found out that thousands of applications were submitted and only 20 teachers across the nation were selected for the grand prize and stacy peterman was one of them and so what that meant for her personally is a two thousand dollar check but for the entire canyon ridge school we are being honored with five thousand dollars that we get to share evenly amongst the staff and then they get to go shopping at staples which they probably normally do but this time it's on staples not out of them so we're super excited about all of those celebrations that are going on and then focuses so uh um we have a canyon ridge plan on a page and our plan on a page everybody has it we have pd binders for the teachers and and we ask them to use this plan on a page as your roadmap and it outlines what our cip goals are our action steps are our measures of success are so that is a something that we are using as that that roadmap we are also using the west ed protocols so research supports that when we're learning something new we have to be exposed to it 23 times for it to really sink in and have mastery so our amazing tls justine palmer she is doing a spiral review so we have mini pd's each monday pd that we have and we're highlighting the different instructional practices within the protocol and with them so for example um we will talk about academic conversations will the teachers know academic conversations but we will introduce a different strategy so that they you know because it gets boring if you're always turn and talk to a partner turn and talk to partner right so we try to mix it up a little bit and um and just have different ways to do that um and then we have a champion program and our champion program really pairs the adults with students um and just making sure that everybody has an advocate everybody has that friendly voice and then we have a wellness committee and our wellness committee is uh led by coach richardson and a group of individuals um and their main purpose is just to make sure that our positive canyon culture remains um so we do fun things like last friday we had a potluck and it was in celebration of football season um and we're also in the beginning stages of our 30-day squat challenge so we're all walking around with sore thighs but that's all right we're healthy um but that's just ways that we could talk and just to get to know each other and smile and just connect so um and then lastly i know that we talk a lot about returning to normal well our theme is we're re we don't want just normal we want better and how do we get better revisiting those strong practices that we have so um we are back up and running for our quarterly stem council meetings um we are back in person we have a canyon ridge university and that's coupled with our pta meetings is so that we share topics um our our pta meeting is next week it's uh um the canyon ridge university is on move on when reading and and k3 literacy and how we support students we're also going to be talking about math engagement strategies stem activities the engineering design process so we really want to bring our community back together and just to share things that are going on with them and be an educational hub for our students as well as our parents um we will be having our spring stem festival again and that's a april 2nd we have our chief science fairs we have a lot of partnerships so we have our d-a-r-s-a-r we have our arizona scitec we have our volunteers who come in um so we have a lot going on we have a whim um and then our events are back on campus so um next friday if you guys want to stop over we have our constitution day and we have our faces of george washington and our student founders who are going to be talking about you know george washington in the early days for the constitution we have our veterans day assembly um that is in the process of being planned polar express read across america school dances we're having a sock out tomorrow night if you guys want to come on over um but if but overall canyon is a place that we all want to be and we love connecting with our students and our community again um and i feel like this year we definitely are so thank you questions i have a question who gets to take onyx home every night our amazing stacy peterman does i bet there would be a lottery for him uh thank you miss hoppy that was there's lots of great things that are going on at canyon ridge but then there's always lots of things going on in each of our schools so i appreciate that one of the things that you had said about the a plus application process during your third year is it because i know they're going to do a site visit is this recertification more rigorous or less rigorous than the initial application was i would imagine because we had that time lapse it's it's probably going to be just like it's starting all over again so um i haven't experienced the the walkthroughs so i i'm gonna just prepare and it's gonna be more rigorous okay all right okay good answer and congratulations to stacey one out of 20 nationally that's that's a big feather in her cap and yours so thank you very much thank you just have a couple questions thank you for the wonderful presentation of everything that you're doing at canyon it sounds fabulous i really liked your how you're tying success criteria to your academic objectives and the question of how do i know i'm successful i think it really makes it meaningful and um for the students to know and kind of put in relatable terms for them very measurable so i think that's pretty exciting that you're you're doing that thank you yeah um and then just curious i know last year you had a goal to focus on um grades three through eight and uh in regard to ela and math and making some improvements in those areas how was that coming along i know last year was kind of crazy but have you noticed some growth for those students uh you know so we're in the process that now that we've been in school for about six weeks of doing our first unit assessments uh um and our we're gearing up for our benchmark assessments coming in um it just in our short-term data they are progressing um are we where we want to be i i can't 100 say insta until i see that big solid data um you know for us we want a hundred percent of students at meeting or exceeding um so when we don't reach that what can we do um but we do have a lot of work to do we definitely slipped last year i you know we could we could just hypothesize that the pandemic had a really large role to play online learning um excessive absences a lot of students having to go on quarantine so this year with the students in school learning um it's been so much better just and we have small group instruction again and i i really believe that our our teachers go above and beyond um to make sure that they are learning sounds great and last but not least so what kind of dog is onyx so onyx is an australian and i think it's an australian shepherd he where is it so you saw a little picture of him oh yeah his little head is right down there he's by the check he kind of looks like a shepherd yeah oh yeah very sweet thank you thank you thank you so much for the presentation [Applause] madam president members of the governing board dr kellis and members of cabinet it's my pleasure this evening to to present dr ashley longoria who is the principal of dysart middle school uh dysart middle school existed once upon a time it uh transitioned to dysart elementary school and we've brought it back from the ashes to become dysart middle school once again and we're excited this evening for dr longori to present the the school presentation for dysart middle school good evening i don't think i can follow up onyx but i will do my best on that um so we are home to 726 5th through 8th grade students half of those students are brand new eagles after the merge with el mirage elementary we are proud to represent the blue black in yellow we've had so many opportunities this school year whether it's opening one of the four brand new middle schools in the district or helping our students become comfortable with high school style transitions and bell schedules um or really maximizing our instructional time to ensure our teachers are teaching bill to bell in addition to that from the 18 19 school year to the i'm really short to the 2021 school year we are down 17 proficiency specifically in seventh grade math this is one of our biggest areas for academic growth so to help support that this has led us to a wonderful opportunity to develop and implement a school-wide tier two math intervention period daily where all math teachers pull small groups of students based on academic need as determined by weekly common formative assessments we partnered with sonoran heights middle school to create those common weekly formative assessments some of our celebrations this year um include that we are already in week three of our weekly data chats between administration and um teachers dr dean has even had a chance to stop by and check one of these out together in that conversation we analyze student by student standard by standard data which really helps drive the decisions for that tier two intervention program daily that i just discussed and then also helps teachers share instructional best practices we are thrilled about increasing the amount of opportunities students have at the 8th grade level to take high school credit before we had algebra 1-2 but we've added spanish 1 and pe we're also very excited about our student opportunities that students have both before during and after school some of those opportunities include our cte lab elective which has grown in a lot of popularity i invite you to come out and check out some of the cool things that the students are doing just today they were building a little framed house and they're hammering away in there and really enjoying that class we're also growing our choir and we've got some clubs and athletics running speaking of athletics our focus for the year is just high expectations with all three a's so academics arts and athletics we want to grow our arts program so we had a good interest this year as we rolled out some new electives for students and we want to continue to grow those we aim to be competitive athletics not to brag but we did win three out of four games last night so go eagles thank you and then finally for academics we are all about supporting our teachers through professional learning and coaching aligned to best instructional practices so that we can accelerate that student achievement and growth in closing as a former dysart elementary school student and dysert high school graduate i could not be more proud to be here serving my community so thank you i remember you saying that you were a dicer i start elementary person so yes i just can't leave the district no you can't now you can um i do have a question for you uh dr longoria um you had mentioned about the scores uh for math being down and um yet you have uh out algebra one two um from last year to this year did you see any um did you see more students sign up for the algebra one two from last year to this year absolutely last year we ran one class of one two and one two honors in one section because we didn't have enough students to fill two this year we are running two full sections of each class so our goal is to continue to grow that okay okay good thank you in regard to your um your arts program as far as wanting to to build it and expand it what are you thinking like what types of ideas do you have to do that great question i would love to base it on student interest so this year we had so many students sign up for 2d art so painting and drawing the next crop of students are very interested in activities like ceramics so we would love to bring that on board also we have piano running and more of the performing arts so dance and programs like that for daily electives for our middle school students wonderful and i just wanted to thank you for um just being so transparent and open regarding scores and things i just really appreciate the honesty and um and i'm always excited to hear about you know the fact that people are talking about tier two instruction because that really seems to make a huge difference anytime i've ever heard or seen a school talk about those interventions they they really do see a lot of benefit from it so again just really appreciate i know it's sometimes hard to talk about the realities that not everything is perfect but um it just is sometimes you know we're going to have areas we need to work on and i just appreciate your openness and that you have a plan to address it for the sake of our students so thank you for the wonderful presentation thank you thank you so much as a follow-up on the math question so it was the seventh graders so now they're eighth graders that's so is it the eighth i don't know if i understood you correctly so is it the eighth graders now that you're focusing on the tier two instruction or seventh grade good question so we are doing tier two school-wide so fifth or eighth grade students for math math overall for us was lower than ela and we did take a dip in all grades our biggest dip was that seventh grade current eighth graders as you mentioned so we are focusing all grades um but technically really honing in on those eighth graders to get them ready for high school thanks okay thank you so much thank you [Applause] next we have item h1 dr kellis thank you madam president members of the board and members of cabinet dr croto will introduce this item thank you dr kellis madam president members of the board superintellis cabinet and guests tonight it's my pleasure to bring to you a recommendation for the addition of an interim elementary assistant principal at west point elementary as you know last week you did appoint amy michaels as the interim principal um at west point and now we are looking to fill her spot so additionally we're recommending tonight the appointment of miss jennifer evans to fill the interim position for the remainder of the 21-22 school year she miss evans was previously or currently until you vote currently is in the position of dean of students at luke elementary and she received her master's at nau so i'll stand for any questions that you may have okay um i'd like to move the approval of the addition of an interim elementary school assistant principal position in the appointment of miss jennifer evans a former lumberjack as interim element well she's still you're always a lumberjack sorry as interim elementary school assistant principal for the remainder of the 2021-22 school year second motion passes congratulations and miss evans is in the audience as you know miss evans is in the audience so congratulations louis so do i need to refresh to see the everybody could refresh as i moved item f9 down to action discussion i refreshed and i didn't i don't have one i refreshed i got it you did okay do i need to sign out and sign back in no just do your response maybe third time's a chat let me know when moving to item h2 dr kellis thank you madam president members of the board and members of cabinet dr croto will introduce this item thank you dr kellis madam president members of the board superintendent kelly's cabin and guests it is my pleasure to bring to you tonight a great opportunity between ottawa university arizona and the dysart unified school district in an employee scholarship program and mr john williams is here to present that to you thank you dr croto madam chair members of the board dr kellis and cabinet i thought it was going to be so easy nailed it all right coming forward today with some very exciting some great news opportunities within our community for our dysart employees our entire staff coming from community education we have 90 plus employees all of which are classified and this is a great opportunity for them to further their epic further their education and so um this partnership with ouaz and i'm gonna um introduce dr dennis tyner president of ouaz in a second to say a few words to you all it's just an outstanding partnership it will discount um nearly 80 percent discount tuition at ouaz for all current uh dysart employees in addition we want to incentivize and promote and thank them for all their hard work day in and day out so there are performance pay criteria embedded in this for all those people that are exploring and and entering in this uh educational pathway and continue to work for dysart schools and on top of that once they've gotten through the program there is additional incentives if they stay with us so the idea is that we embrace our dysart employees our staff we embrace them in this in our school community we want them to grow with us and then we want them to stay here we want to train them and we want to retain them and and that's the goal here and brian sandusky and dr dennis tyner have been amazing partners dr john croto um and hr have been amazing in putting all this together and and we're really proud proud to present this too so i want to welcome dr tyner up now to say a few words thank you john madam president members of the board dr kellis and members of his cabinet uh i am truly delighted to be here speaking to you uh the reason i'm so delighted is because ottawa university came to this community uh four and a half years ago and we came here with a plan but our plan was limited in what we were able to do and we knew when we came here that we would have to rely on members of the community and large organizations in this community to assist us and as i stare at you jim dean you know how instrumental you were in our relationship with the dysart unified school district to make so many things happen for us we came here with a full slate of athletic teams but no playing surfaces no fields at all to play on we've utilized the dysart school district to teach some of our laboratories when we didn't have laboratories and on and on the list goes and so it's my honor to really stand in front of you and tell you that we believe that this is a great opportunity for you and we're just delighted to be able to do this uh we know like you i don't want to speak on behalf of the dysart unified school district but we value education so we believe that this is a great opportunity to provide education to those people who for whatever reason in their lifetime didn't have that opportunity to pursue an undergraduate degree when the time came with what they graduated high school and so it's uh we believe it's a super opportunity to provide that for students who are would come from your organization who could take classes through our online programs they could take classes on ground in a face-to-face environment they can select whichever way they'd like to do that they can choose from any major we talked originally about just selecting particular majors and doing this in a cohort model which of course would be beneficial to us but we when in our conversations with john we thought it was just best to open the door and provide this for any major that any student wanted to pursue with us so we're delighted again to provide this opportunity we thank the dysart unit unified school district for helping us to achieve our goal and our first four years here ottawa university had its hand out and we were asking everybody what you could do for us to help us be successful and today it's it feels good for us to be able to say what can we do for you and we're providing this opportunity i do want to make one correction of john's words we don't use the terminology discount in the world of higher education so what we're doing is we're providing scholarships for any members of the dysart unified school district who would like to take us up on this undergraduate offer and i would be happy to address any comments questions with john actually i would like to thank you dr tyner um as a uh somebody that received their undergrad and their masters through um ottawa 15 years ago oh geez um i had a great experience um i transferred from another college and remained nameless and came over to ottawa um during my undergrad and it was one of the best choices i had ever made so when i saw this on the agenda i was like yay because those people are going to get an exceptional experience so thank you very much it's always great to meet an alum yes i have a question that looks like this uh goes through what june 2023 so if we prove it to the night it's kind of like it'll go for two years and is that correct madame president member champion that is correct and then i do have another question on the scholarship incentives um this is incredible i love it it's great is this contingent on gpa at all or so they would follow the same rules and regulations that all of our students follow at the school which indeed has a gpa requirement in order to remain enrolled at the institution that is correct and like anybody could do this so you could sign up get trained work as a bus driver for a couple years and then do this and then if you wanted to go into the classroom or you know even if you're a teacher and you decide you want to become an administrator you could sorry sorry mr hicks he's like you're still my yes that is true it's exactly what we avoid to our employees again the value to us of education we believe that people will come in in particular areas some of them are uneducated before they come to us others have their degrees already and they want to advance in an organization and we believe that one of the great opportunities to do that is through education thank you part-time employees can qualify for this as well because it says all that would be all employees if the dysart unified school district wants to exclude them they are entitled to exclude them we are not we are extending this to all employees of the dice unified school district okay thank you josh that's great i have a question first of all thank you so much what a what a gift working with us the way that you're working with us um just for clarification so the and i won't say discount scholarships scholarship um well how do i put that into a sentence regarding that okay so that the reduction of the eighty percent tuition and then said equals the 250 um is that then the tuition amount is is provided in a scholarship less two hundred fifty dollars or does it is it two does it come to two hundred fifty dollars like per credit hour or per class it's it will be 250 per credit hour so we have our regular rate and when students are billed uh they will be billed at an amount that is at our current rate and then a scholarship will reduce that amount to down to 250 per credit so what is your uh credit hour now like without a scholarship so if you if you look at the way we work it's i'm not trying to avoid the question uh we we cost 29 600 in tuition per year and that's for anywhere from 12 to 18 credits per semester double that is 24 to 236 for a year so it's a it's a range so you can you can take as many as 18 credits at that rate oh okay so then whatever however many classes you take basically your scholarship would be would reduce it eighty percent and then whatever that balance is is what the student would pay when we say eighty percent eighty percent is a a round figure right so if you if you took fewer credits then the amount would be a larger percentage and if you took larger credits it would be a less amount okay i see and then is this just for undergraduate degrees currently this is only for undergraduates we are looking at the next step once we get this one off the ground okay and then um miss grant asked earlier in regards to just as far as um all employees being eligible do our employees have to be employed by for a certain length of time to be eligible mr um williams no no they just have to be current dice aren't employees okay well while they're in the program well they're important and so then my last question in regard to the additional benefits is that when you talk about perfect attendance are you talking about in school so like during the semester are you talking about at work for the year that's applicable to their work hours okay so for the year correct okay all right thank you and one of the things we i'd asked john when we had our conversations is so we had we ran a program similar to this with the city of surprise another one of our partners and uh we thought that it worked better because there was an incentive for the employees because the city of surprise also rewarded their employees by putting a portion of their tuition in place and we thought that it helped with the program it made it more affordable for the people and i thought that it would help here as well so my recommendation to john was if the school could put something into this for the employees i think you'd have a better response thank you so much that's wonderful i just want to mention what miss pritchard said that you know this is really and truly a gift so thank you for that and there's no other commentary i will motion to approve the agreement between dysart unified school district and ottawa university arizona and to create the ottawa university arizona dysart employee scholarship program and authorize the superintendent to sign the agreement and any affiliated documents second it's a tie yeah you're the alumni i'm the alum okay there it is motion passes thank you so much thank you we look forward to your first graduates walking across the stage and having you in the audience watch them thank you so much moving to item h3 dr kellis thank you madam president members of the board of members of cabinet dr croto will introduce this item thank you dr kellis madam president members of the board superintellis cabinet and guests tonight we bring to you iba standards as we do each year for you to review provide input on these standards and take action regarding these standards as i said this year we recommend the use of the established district standards that have been used and previously approved by the governing board and the standards you can see there are they guide us in our process in the iba which is starting in october by the way so that information comes up but these standards are legal and these guide us through the whole process during the iba legal affordable alignment to obviously our district beliefs sustainable viable efficient necessity judicious and equitable so with that we asked the governing board to approve these standards and i'll stand for any questions that you may have dr crow during the last time that you met were these discussed in any way that any possible changes or somebody that they wanted something more that they wanted or um everybody because we we have used these for many years and they have worked well but i'm just wondering was there any type of discussion like that madam president member sorry sink bill that is a great question we lead off our iba process with these standards so they are reviewed ken and i as facilitators review these standards we take input and actually everybody agreed with all the standards they were happy to abide by those standards but that this is how we lead off the meetings when we begin in october thank you good to hear um i'm i'm not quite sure about that word equitable just because i don't know if we should treat every single employee the same as we talked about with our 301 monies um i don't think we should just do a blanket statement for everybody maybe we could you know and i don't think when we give raises i don't know if there's a way to give raises based on individual performances not just 301 versus just hey everybody gets three percent i don't know how everyone else feels madam president member chaffin um that that is the key to equitable it's not equal it's equitable um so in the equity we take a look at the groups and do other groups need more than certain other groups and that's why we use the word equitable and not equal so two different words and very specific about being equitable because some groups let's take our last process the bus drivers did receive a little bit more than some other groups because it took a little bit more to bring them up to the standard of where they need to be so that's a key word there is equitable and not equal so is that just equitable across the board and everything or just in certain areas um remember chaff and that would be equal so equitable is just providing the needs to the groups of whatever they need to be so equitable is kind of a theory of some groups may need more to bring them to a point that's uh that they can function than other groups so it's not necessarily equal across the board it's looking at every group to see what they possibly need in order to make them function and and bring them up to where they need to be if that kind of explains it so it's it's not equality it's equitable it's equity i'll entertain an emotion on this item okay i move to adopt the ipa i moved to adopt the iba standard that's established for the 2021-2022 meet and confer second motion passes thank you moving to item h4 dr kellis thank you madam president members of the board of members of cabinet mr hicks will introduce this item good evening madam president members of the board superintendent dr kellis colleagues and community members as this agenda states um administration is asking the governing board to approve this resolution that was drafted by our attorney to join the class action settlement with blue cross blue shield um i will say just editorial i've been doing this 20 some years as a business manager stuff this is i get lots of class action notices here there look into it doesn't really apply this is the first one bringing to the governing board because after call talking to our attorney and doing a little investigation um it was that this does look like it is eligible that we could be receiving something from the standpoint so um this is about the limited competition and the potential increase in premium costs related to health insurances and the administrative services that were provided between uh 2008 and 2020 and so there is a settlement that has been reached into by both parties that sets aside 2.67 billion dollars we are in the self-funded plan side of it so we do not purchase the individual plans or the fully insured plans we are in the self-funded plan uh from all indications that i'm looking through all the different facts and um information which means that is the much lower of the two point uh some billion dollars uh roughly around 1.7 1.8 billion is for the fully insured product and for the self-insured there's about 120 million dollars left and so what this would do is authorize us to submit the claim that is due by november 5th to the claims administrator putting us as somebody that's in line for a disbursement and so it would go in as representing all employees and we would probably just put it back into the ebt i say probably because i need to talk to our attorney on some of these things on how disbursement comes since this is the first time this has ever happened in my career so we would probably put it back into the ebt and probably just look at a recommendation of reducing rates for one year or something to that to go back in the benefit of all employees and so i will stand for any questions that was my question mr hicks so thank you so so you mentioned that you would be deducting i guess from their insurance premiums um did i am i don't know if i'm understanding yeah madam president members of the board not sure how much money we'll get but if we receive any money it'll go into the employee benefit trust employee benefit trust makes a recommendation to the governing board of what our rates will be let's just say we get an extra hundred thousand dollars we could then lower everybody's rates by whatever the equivalent of a hundred thousand dollars for the year um that could be one option that we look at so this potentially could benefit people that were not employed at the time of the incident it could um madam president members of the board this is really coming back to the dysert so this is our costs we're the main spender of the the costs for so yes that could happen we could look at something else crafting i have no idea how much money is coming back and i said there is 120 million dollars set aside for everybody who's eligible to submit a claim and until the claims are submitted they don't know the disbursement so we're simply just approving the agreement to go into the settlement correct correct but we're not um making the determination for how that is processed that would be up to the board of trustees madam president ultimately that would be the board's uh hearing questions if that's the direction we'll definitely make sure that we bring that back to the board but the bohr employee benefit trust board would be making that recommendation to the board governing board but ultimately the board will approve the final decision those five people first madam president members of the board the governing board always approves all of our rates and our benefit package and structure so that's always something the governing board does this will be now part of that process okay thank you any other questions okay i'll make a motion to approve the resolution and authorizing the joining of the class action settlement and authorize the superintendent or designate to sign all requisite documents second benefited by mrs pritchard yes oh passes okay next up we have action discussion h5 dr kellis thank you madam president members of the board of members of cabinet i will ask um mr hicks if he will explain what this agenda item is and then i believe there's board members have some comments about this um thank you madam president members of the board superintendent dr kellis colleagues community members this is the requesting approval and ratification of our expense vouchers so as we're receiving purchase orders are approved as long as there's budget capacity it goes forward we make purchases and the vouchers are coming back to the board in a ratifying sense that we've already made the purchase and coming back to the board for their approval thank you i know that one of the the concerns was some of the um the scholastic purchases on here um typically i know in the past we see supplemental classroom materials being presented um in consent agenda but not as part of the voucher listing with over 400 pages so normally we might just see a few pages on supplementary classroom materials so it's interesting to see individual purchases of books listed in this well and i'm curious about certain book titles that could possibly have components possibly have components to the crt certain titles that i've looked up and googled and i have not personally read the books but looking into the books and looking at the titles and what it's about it appears that one of these books could be used for crt another one is promoting religion and then another one is all about vaccinations which could lead to a discussion on the coven 19 and all three of those are pretty much illegal at this point can i ask where these books are listed yes um if you're looking at the expense document the admin on page 13 is the one about vaccinations 13 of the document and it is page 12 of the actual voucher listing and let's see taking strides i think that's there's another one on here too but most of these are done on page between page 11 and 13.