Horn joined Protos the house of success. So welcome. Uh they also collected 100 ties for students to wear as part of the professional interview practice for their careers class. So they want to thank the community for um their generosity and uh Mr. Lee who's able to uh work with the kids and help them with ties for the first time which is a right of passage for many of them. Uh, high school has some athletic success. We're finishing up winter sports. Uh, state competitions just uh, finishing up and the wrestling team had success at state. Uh, sophomore Gunner Mkeley, sophomore Liam Perez, senior Conor McDougall, senior Cole Jensen, and senior Van Mkeley. Uh, they went ahead uh, and all wrestled at state with Gunnar Mkeley finishing third and Cole Jensen and Van Mkeley both finishing fourth in their weight classes. girls basketball team. Congrats to Heather Joe Bush for being named region's all player of the year and first team all region.
So >> I think we I think we just got the uh display up and running. >> So if you don't mind holding off on that, Joan, that would be appreciated. Thank you. >> No problem. Okay. Thank you. Yep. Okay. Hi. >> Hello there. >> I am Cindy Livingstone. I'm the town clerk and I have been asked to come and speak to um some public records updates. Um as well as the town clerk, I'm also the records access officer. So I handle all the public public records for the entire town. Um do this right. There we go. Oh, how do I go backwards, Catherine? Oh, that's it. Okay. So, what is a public record? Um, according to master law chapter 66, section 10. A public record is basically anything that goes through the building um through the municipal hands. Um, there are some exemptions. Um, public records do not include um internal internal personnel rules and practices, policy positions being developed, notebooks, and other materials unless they're used at a public meeting.
Now, I know on the ask sheet there was, you know, an ask for $10,000 for a theater performance and also $7,500 to send those teachers off to conventions, which is strange, one side and the other. And I wonder if we funded the conventions but not the theater piece, if the teachers would give that money to do a theater piece because there's a lot of kids who want to do theater and chorus and other things. And if you listen closely, the next thing I'm going to say, you'll be able to hear the town gasp and probably a lot of people applaud. Because you have to wonder why when we're asking for money for a musical, it's not the director asking for it, it's the principal. And everybody in this town knows why. And I'm sorry, superintendent, for you're you're going to eventually have to deal with the drama that is the drama department in our high school.
Just to see if there needs to be any tweaks or changes. Things like reunification sites or what to do. You know, for example, recently when we had like COVID-19, that was not in any of our plans. And so there might be something in the future that needs to be revised or added in. Not that I'm hoping we go back and do that again. Um The other piece of this plan is it requires a district level committee. And that is very clearly spelled out that we're in partnership with our police force and our fire department. So that our emergency first responders are aware of what our plans are before ever having to support or assist us in emergency. There is one tweak that we would propose on the this Cave plan. It states that the district safety and security meets monthly. The legislation requires for a minimum of four times annually.
Uh we also at that time just allowed for any questions. Uh we just kind of workshopped it a little bit. Um there is a print out that you all can see from our meeting. Our AI assistant took some great notes. So if you want to review that um really the next steps are Sarah and I are going to put together a outline. We are going to share that with Creative Washa for their feedback. And in fact I'm already getting a meeting with Creative Washa um for next week. So, just updating everybody, we are moving forward with our mini grant opportunities for the city of Ann Arbor. Very exciting. Um, this is the first time in many years the art commission has um had this opportunity to um to bring and support new artwork made in our community.
>> So when I out tonight for everyone was twofold. Uh Amy, I think it was you asked last week to get those away. I could give a list of um all the contacts. So I listed our legislators. Um the first is on the uh the chair and vice chairs of the education committee. The second is uh we're all legislative district 7. So it's the legislative district 7 contacts. And then on the back um is the remaining committee members. And then just some little key points that I try to keep in mind when I'm writing to the legislators. I just shared them. Uh on the other um board briefing, I'm going to try and complain. Unfortunately, my color picture decided not to be color, but what I'm going to try to do is present it in this format. Uh stuff that's pending. Pretty interesting. Um from what I read on the first one, S3382 of school construction bond.
Is there a second? >> Second by Miss Kathleen Vance. >> President Mia Moapo. >> Kathy Vanceo. >> Sylvia Hendriso. >> Don Leonard. >> Agreed. Motion moved. Okay. >> Motion carries. Number two is the approval of the February 9, 2025 regular board meeting minutes. Governing board, with your permission, let's go ahead and also approve. Number three, approval of January 25th, 2026 board retreat minutes. Without objection, a motion to approve. Is there a second? >> Second by Miss Sylvia Hendris. >> President Katy >> Vance Hendrix. >> Leon Leonard. >> Yes. Motions are motion approved. Motion passes. >> Number four this evening is our call to the audience. And then as Mr. Diaz is checking on the call to the audience, I do want to make sure to make a quick statement uh regarding call to the audience. That is your opportunity as a as a community member to speak to any item on the actual agenda.
Okay. Um I'm going to talk about the second bullet in just a minute. Um we talk about workload. Yeah. financial constraints. This this is this is real and I just I'm doing work with other districts uh not a similar work and very different work. Every single district I'm talking to is in the same boat. Everybody's declining in enrollment. >> So sorry. >> Everybody is struggling with um budget reductions, if you will. Uh sometimes we say misery loves company, but this is not a company any of us want to to be in, I don't think. And you all I think Vanessa shared, you know, the headlines uh from across the state about what's happening. So I think uh we're also going to talk about that as we circle back to the workload issue. It is real. We're just going to acknowledge it and then we're going to do our best to work within the known parameters of of what we can.
And then for East region um uh postseason second team went to Ambria Luhan and honorable mentions went to Camala Owens and Everly Aguire. Uh Road Runners over at Ranch had a very successful parent teacher conferences. We had parent teacher conferences across the district and good turnouts uh for um uh all of our schools there. Uh CHS junior Haley Pedrosa auditioned with the American Musical and Drama Academy and received a $72,000 scholarship and acceptance into into the school to study dance and other technical performance reviews. Uh we also note that this month Governor Hobbes has proclaimed March as procurement month. uh recognizing the essential work performed each day by procurement professionals across the state. We are proud to acknowledge our dedicated team uh working in that arena under uh Miss Stone's leadership uh district buyer Karen Finch who ensures that the purchase uh the purchasing process is aligned with established regulations and best practices and accounts payable clerk Casey Westervelt who completes the cycle through timely and accurate payment processing.
And there's, like I said, 21 other exemptions in the law. Uh, we also do not have to create a document that does not exist or change a format if that's not the format that our document is in.
Now, I'm going to take a line out of friends and I'm going to pivot and pivot and pivot to the elementary school and something a lot more light-hearted. My fourth grader came home and said, "We've changed um indoor recess. Used to be they'd stay in their classrooms, they'd play on the computers, they'd read a book, they'd talk to each other. And I get it. We don't want our kids sitting in their classroom for recess." So, they were sent to what I understand is the gross motor room. And I guess there's a bunch of gear in there. I don't really know what that gear is. And he said, "We were put in there and we were given a couple of playground balls and that was recess." And then it happened again. And then that time they were in there and they were given nothing. I just go play.
And so we would recommend that we say at a minimum four to six times. But we definitely want to make sure that that's spelled out in there. Monthly is not always um necessary throughout the school year, but certainly bi-monthly is usually how we are meeting currently.
So, does anybody have any questions uh that relate to that or any comments? Yeah, John. Uh I I I think Creative should be compensated for the work they're doing and I didn't see it in the report. Uh is there any uh do you know what that is? So out of the >> Mhm. >> 25,000 are we planning to do 5,000 a year? Is that it? Or 25? >> How much? >> We have we we have we we have 27 plus in that in spendable right now. 5,000 is what it acrus each year um right now with the amount that's in the endowment. So potentially our Kickstarter or not sorry not to be confusing there but our our out of the gate project would potentially be um a larger dollar amount or we'd have two grants for five or two for seven. um those details have not been decided nor has the fee from Creative Washaw been um decided either.
um that if it passes will open up an additional three and a half billion dollars uh to districts that need to do ADA and building upgrades has to be done through referendum which I know we're talking about likely will not happen for this year. Uh I believe it's more likely to happen for next year. Um the interesting part is in the the wording of the bill it states that the uh the current law the bond capacity is currently maxed out. So if it's maxed out I don't know what that would mean for us in a referendum. So it's but I think we just need to pay attention to that and keep our eyes on um this bill. It is very early stage um but it will be interesting. Uh there's also one about uh reductions to state and school aid. State school aid um preventing state aid reductions for districts below adequacy benchmarks, establishing minimum minimum ratios for school psychologists and uh requiring districts to post curriculum materials and resources online.
It is open for you to to have any discussion about without of course directing any kind of uh specific names or persons or individuals but you can address the board in that moment for that purpose at the call to the audience agenda item. It is always on our agenda. So if ever you want to come back or have something that you want to make sure is expressed to the board then that is your opportunity to do so. With that, I will acknowledge that there are no calls to the audience this evening for the record and move on. Letter E is our information items. Number one is our HIMD award. Mr. Diaz, >> President Mia, members of the board, >> um for this particular month, I want to acknowledge our families and parents. We have a parent view portal in which all parents um they can enroll all parents.
So, um I think the issue is, you know, when it happens, like it's okay to be frustrated about it and acknowledge it, but then say, how do we how do we try to work work around this within the constraints that we have? Um, so again, I'm just going to remind you to think to yourself about are any of these thorns that were noticed from our last meeting a reflection on you? And we're not picking on you. just asking you to be mindful of it as we move forward. Buds are opportunities, things that we might see uh areas that you know we've noticed some growth or some opportunity in. Um so I'm going to let give you just a minute to read through this and again this is just a synthesis of uh some of the feedback. So let you read All right. So, as we look at these areas for opportunity and things that we see some momentum or growth happening, I think there's some good stuff.
We appreciate their professionalism and I think you see the job they do by the fact that on an annual basis our auditing comes back with with flying colors and that's in large part to uh what they do. So we we congratulate them as part of procurement month and that's all we have for this month. >> Okay. So what do we have next here? >> Uh CCS. >> Yeah. Staff and school and staff recognition for um Ms. Dr. Goldby. >> Good evening, Madam Board President, members of the board, Dr. Wyman and Miss Judy. Thank you very much for giving us the opportunity to share some highlights from Comb Center for Success. I have two of my phenomenal staff members here, teachers. Um, last year, you know, we received a grant from the Arizona Department of Education to focus on ninth and tth grade student success. Our focus is getting them on track.
>> Does anybody have any questions on that slide? >> We're good. So, how to file a public public records request? Um, we internally we use a system called Next Request. Um, where am I on this? But they can be made either verbally, in writing, they can come to my window, excuse me, they can call, fax, email, however they'd like to to do it. Um, if somebody's asking for something, it is a public records request. It does not have to go through next request. We, however, do put it through our system. um no matter how it comes in, whether it's called, emailed, or in person. Um but we do strongly encourage that residents do use our system and we have that all over our website. And to ensure the records access officer can efficiently locate, uh we do request that they're very specific in their request.
I mean we have imagination, we have tag, whatever. But it's comes back to what I said at the last public comment which is the culture of learning and how kids learn is as important. It's a part of the curriculum. Having an environment in which kids learn and feel comfortable and relax and don't have to hold going to the bathroom. Thank you again for dealing with that at the high school. The kids are happy to be able to drink water. But all of these things, it's not just what's on the page. It's what we do in between those moments where the kids are talking about what is on the page and what they're writing or what's in their computer. And it's important that we also examine those things so that we make sure that when our kids are seated, when they're standing, when they're coming in that door in the morning and when they're leaving, they feel like they're coming to a place that they really want to learn.
So I that is a general overview, but I certainly will pause for any questions that people have. Thanks Kelly. Any questions from committee members? Am I unmuted? Yes. Kelly, are any of the policies that we'll be reviewing tonight, are any of them mandated policies? This one is a mandated policy, Wanida. Not all of them that we're reviewing this evening are mandated, but this one in particular is. Any other questions here? This is a fairly long new policy for us. And again, it's it comes from the state requiring it. They just passed legislation. Was it last session or the session before? I don't recall, but Think it was the session before, but don't quote me on that. Yeah. So Kelly, you were talking about under the district security and safety committee. That line that says this committee shall meet each month and fulfill the following tasks.