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and she's been at harman since 2005 and she has taught first grade second grade and then a one-two combo went to combo for quite a few years now and so she is a teacher who is dedicated to this profession she works hard she's there most mornings the first one i think you're the first one there almost every morning so she cares for her students really gets to know her students and is a member of this community so she has been at harman for like i said number of years she's been involved in so many different activities events ptso the list and the accolades that i could say tonight would just go on and on i appreciate all of the feedback that she provides and things that are working well in areas that we need to continue improving she supports all of the all of the things that we talk about so when we start working on hashtag forward and creating a classroom vision classroom codes she really reinforces that with her students she creates standard operating procedures so that her students know how and where to go in the classroom and the procedures that need to take place in the classroom she supports and celebrates students when they accomplish things she is an outstanding educator and tonight i'm going to give her some flowers and a blue apple but she deserves so much more so let's give her a big round miss pr you're going away with a lot of hardware tonight good job okay i have one more i'd also like to recognize shannon oakes if you could come up please thank you so shannon started working at harman last year yeah during yes during the when the pandemic was in full swing she works as our kitchen manager and sees students on a daily basis as they come into the cafeteria for a lunch she had to learn a lot of things in a very quick time and process and she's always there uh being positive with kids and reinforcing uh positive uh manners in the class and the in the cafeteria uh is very accommodating when students need things and so i really think that she deserves a lot of recognition for just being the positive person that she is in the kitchen and she does a lot of things for our kindergarten students as well and we really appreciate that so thank you shannon thank you so much thank you and now we'll have uh dr duplicus to recognize our students of the month madam president board members esteemed guests and students tonight this is the as i mentioned every time i'm up here this is the best part of my day being able to celebrate our wonderful students so could i have annabelle chapman come up from combs high school next up nicole short from combs center of success so as you know this is one of our newest sites in our district so we're very proud of nicole and nicole is a tremendous young woman she works hard every day each and every day to obtain her credits and to be the best student that she can be in addition to being a full-time student nicole also works a full-time job she's kind courteous helpful intelligent and resilient that's really important despite the many obstacles she's had to face she still continues to come to school every day with a smile on her face and she does not let the hard times she has encountered get her down she's a wonderful student and we're proud to have her at combs center for success congratulations nicole could i have emmett williams come up from combs traditional academy [Applause] i'm going to read a little bit about emmett emmett williams excels in the three r's not reading writing and arithmetic i hope you guys got that although they he does ace all of those he is though these three r's remarkable reliable and responsible emmett is remarkable in that he always is thinking of ways to improve emmett is reliable while everyone around him may be off task emmett is busy taking care of the business and encouraging others to do the same and last but not least emmett is extremely responsible he takes pride in doing his best work and always does the best work that he can he follows all the rules and expects others to do the same we are proud of emmett congratulations em williams could i have jasper wright come up from combs middle school jasp jasper is a hard-working student that always strives to do his best and not only does he turn in quality work he also goes the extra mile to really understand the content he is an enthusiastic participant that motivates the entire class to be the best they can be congratulations jasper wright from combs middle school could i have esker mendez come up from ellsworth so the big question i have for esker is did you have practice today good yeah i thought so i i figured you were baseball right yeah i thought so i could tell esker is always willing to help any of his classmates and his teacher he cares about his academics and esker puts his best foot forward to solve problems in and out of the classroom you putting that footwork he loves to make everyone smile and laugh and esker overall has a positive energy that helps his dedication to school and the people he cares about congratulations esker could i have umbra lujan come up from harmon did i say your first name right that's embryo embryo thank you umbreon ambria's response is very responsible and she's do always does what's right and is supposed to do and is setting a good example at school she takes responsibility for her learning by asking questions giving 100 on a daily basis and engaging in positive relationships with her peers she is always prepared for class eager to learn and up to new challenges each day she understands it's her responsibility as a student to pay attention and work hard when at school congratulations miss lujan [Applause] could i have casey dahlman come up from ranch casey is a dependable student who is always doing what she's supposed to do not only does casey work hard to make sure that she completes and turns in assignments she does it with a positive attitude and a smile on her face there it is there it is she's always prepared and be re and ready to learn when classmates are in need of help casey gladly takes on the responsibility of being there for them and does so in a kind and patient manner congratulations casey and last but not least could i have kaden davis come up from simonton [Applause] this is kaden katen is a great kiddo says kid but i like kiddo who shows exemplary character for responsibility caden is always to school on time and ready to learn he makes sure that he has all the assignments completed every day when he's unsure of something he's always asking for clarification he even picks up equipment that's left on the courtyard and returns it to the proper rooms he is also responsible for his younger siblings making sure they get to and from school he is such a caring responsible young man that takes pride in all that he does congratulations caden davis so we'll get a quick picture parents if you want a quick picture here's an opportunity to get pictures so this is the end of like the recognition portion if you those of you that would like to leave before i know you're kind of like looking for that sweet spot so here it is feel free to stay if you want though we love to see your faces uh that i know no oh gotcha all right and the room is empty okay um so the the next part is governing board updates is does anybody have anything that they would like to share let's start with lisa do you have anything hello lisa i see chad's face chad do you have anything you guys put put me on you or what do you have anything done at this time okay chad none at this time can you hear me i got yes lisa i have you um unless chad changed his voice okay got it what about you oh bob i'm i i'm just curious since we're piloting the new superintendent evaluation tool have we all been to training yet or do we still have some outstanding uh no there's a few of you that we're taking a later one so we have until the end of this month right well i'm going to need to do that did i miss mine i registered you but i could re-register if you missed it i missed i apparently i did i don't know what i don't know so yeah we're going to be registered okay thank you all right okay so i have nothing i have nothing to add um so we're going to move on to public comments do we have any public comments no public comments at this time none okay do we have any um questions on the consent agenda lisa do you have any questions i will tell you since they are on also youtube there's a little bit of a delay so we kind of have to give them a minute of course i have on my camera nobody's cooking chad do you have anything questions no i do not oh my god that big of a delay like how long oh okay chad do you have any this is gonna be a long meeting all right bob you have any questions i do not all right this'll be fun i have any questions okay um all right so let's make a motion bob i move to accept the consent agenda as presented i'm going to second that all in favor i this could be a long meeting as all right motion passes four to zero that's a big delay i am so sorry guys all right so now we have an 8.1 discussion hold on here discussion and consideration of approval adoption of the uh fiscal year 21-22 district expenditure budget good evening madam president members of the board dr wyman the few members of the audience that are left the 2122 annual expenditure budget was adopted on july 14th but as we mentioned at that time due to the legislative session not concluding prior to the release of the budget some weighted averages were not finalized per arizona revised statute 15 905 q a revision to adopt these measures or these values must be presented before september 15th so that's why we are here tonight we do have the previous powerpoint that we can pull up but if it's okay with you i'll just summarize the five changes those changes uh revising the budget were the newly appointed weighted averages the current adm the anticipated carry forward and our anticipated expenditures for the 21-22 school year the group b weighted averages that use um that are listed on the agenda items were exactly what was presented in july and those did carry forward our adm or our estimated student count is slightly down it's about 36 students this is using the adm execution date of july 20th we have submitted new adm numbers exactly it was yesterday actually they pulled that and those numbers will be going up our enrollment has been going up since that july date this is just to make sure that we are in line with the state numbers the balance carry forward we originally projected one million three hundred thousand six hundred seventy one dollars at this time we are projecting one million five hundred and forty three thousand four hundred and one which is an increase of two hundred forty two thousand seven hundred and thirty dollars those numbers will be finalized once the afr is completed and i'm back here with you in october so that we can finalize that report for the state the last item was just the budget our maximum mmo had to be adjusted down by ninety dollars are there any questions oh wow i do not have any i think bob had his that was previous okay okay so um questions for chad and lisa lisa says no chad says no okay thank you all right motion so i'd like to move to approve the adoption of the fiscal year 2021 2022 district expenditure budget revision number one as presented well second all in favor aye aye chad says yes i and i from lisa motion carries four to zero this is working out much better all right uh number two 8.2 discussion consideration or approval of resolution for the legendary teacher day the follow-up to uh what we just did with the presentation of the teachers so i would recommend that we approve the resolution to make uh september 23rd thursday september 23rd as national legendary teacher day in our district uh and then we'll go ahead and push the information out to everybody to see if we get people to recognize their legendary teachers in their life sounds good okay okay i'd like to move to approve the resolution recognizing legendary teacher day in the j.l combs unified school district as thursday september 23rd 2021.

now they're telling us hey wait a minute i can only give you the bus company says we can only give you about 50 trips out of the 160. so we are left three weeks ago attempting to find transportation so the point being is that we're we're in trouble uh we're managing it uh as i told uh superintendent this afternoon we're looking at two week blocks so for the next two weeks i know i can get the kids to where they need to go but after that it becomes real tricky real sticky uh from now to october 10th i have to find somewhere between 25 and 30 carriers to pick up trips for us okay normal trips as an example might cost us a couple hundred dollars to go to stanford but when you go to outside carriers now that could quadruple okay and find them because the of the bus issues across the country all the school districts across connecticut new york westchester county have gobbled up all the transportation carriers so we're all out there fighting each other for space what could happen we're not going to look try not to let it happen but i don't want to be faced with a situation that we may have to say to our teams you can't go that would be a real problem and that's what i wanted to bring forward across the superintendent to frank connolly about three weeks ago it's a real issue for us uh like i said we're managing it uh we're trying to get through and sda has been absolutely wonderful in fact uh we started out with about 110 trips that we needed we're down to probably 50 60 because they've been able to move things and help us that could happen the rest of the way but not likely so as the superintendent said i think it's important that you hear that uh maybe have some discussions to to maybe figure a way or maybe just talk about it because we can impact up to six to seven hundred kids here at any time and uh as again i want to point out that sda has been over backwards to support us with this and they're you know training the drivers and doing all that kind of things but it may not be enough and we felt this a little bit last spring when norwalk stanford we're starting to feel it if our companies were able to get us through and then the door has fallen off the hinges because bridgeport was just sold last week the three schools down there they don't have buses now for kids to go to their games that's what their company just told i'm afraid i don't want that to happen to us so that's kind of what we're dealing with at this particular point and i'm very hopeful that we can make it work but it's it's going to be a difficult task chair thank you um and chip and i just want to say in front of the community and the board chip has been an amazing advocate for our kids in our program he's been faced like dan like all of our principals quite frankly in the district been faced with some impossible tasks these last couple of weeks in particular chip i want to thank you for trying to find ways to make sure our kids have access to these programs to program so thank you so much thank you so talking about difficult uh i'll just transition to number three and holder related absences and vaccine verification process do you have a mic uh nobody ever really loud so kim thompson is going to walk us through this process which is become another another challenge for the district for us to work for this is like one of those bad jokes how many administrators did it take to turn on and wait yeah does it work all right i'm just going to yell can i yell is that all right can you hear me okay over there yes okay um so as many of you know um not all that long ago um the governor issued an executive order that is now requiring us to obtain um records of vaccinations so vaccination cards from those of our employees who have been vaccinated or to inquire as to whether or not they are in progress or to discuss with them exemptions and to process requests for certain kinds of exemptions or ultimately for those who are not fully vaccinated to engage in testing so it's a it's a pretty complicated executive order it's got a lot of steps to it and not a lot of guidance so um i somebody told me recently this really funny um analogy about when you're in the room with a large elephant just bite take a bite of the elephant and start so that's what we have done we started today a mass email went out and i included all of you on it today that went to all hands in danbury public schools including apparently a couple people who don't work for us anymore so go figure but what that did was it asked people to do two things one to go into our new super duper recently launched employee portal um which has a few bugs anybody listening at home has a few bugs in it that we're trying to work out but it asks you to go in and log into the employee portal that employee portal as an aside is going to be a very robust place where we will have things like your employment history your pay history um your time off all kinds of things and information about your insurance so right now it houses a form that asks you to follow a couple of prompts telling us what your status is and then part two is if you are fully vaccinated or have a vaccination in progress to email to us to dps vaccine at danbury.k12.ct.us a copy of your vaccine card so we are in the process actually you may have seen me typing we are in the process of now moving those cards into our system and trying to get a handle on how many people um or if you have some sort of a covid related illness so our protocols have changed somewhat um and they're changing based on the guidance that we're getting for example if you are fully vaccinated and you have m exposure you are no longer required to quarantine um so it has a chart in it that walks everyone through all of the eventualities which had to think of as many as we could and pulled many from the reentry plan that is sitting on our website as well and we have modified slightly some of our aesop automated absence categories so that our employees know what to do if they have code like symptoms depending on their vaccine status so um it starts to get a little complicated um but we've tried to push out as many charts and and helpful guidelines as we can until everybody kind of becomes more accustomed to the manner in which we're going to operate so those two things are all ongoing right now and you'll find that my team is is busy trying to figure out the best way to corral those information to make sure that we keep it as confidential as possible and to try to give our staff and our employees and our substitutes and our itinerant workers and our vendor folks to give everybody as much guidance as we can about what we need to see and as we round the bend to the end of the month it will become tighter and tighter because no one will be allowed to come to work without meeting one of these criteria so um we're busy trying to craft the pyramid for that as well question we did it really successful we managed kelly i think was chief in charge of organizing the the uh herding of the cats in the sky a really successful clinic yes it may sound straight is there a way to use the information you have from that to go okay this sixty-five percent of this group we know all these people yeah we do what i mean we're trying to kind of cross purposes here um we also can under certain circumstances access vans and i know kathy has had a lot of conversations with kara party about what the scope is of what we can access as well so um and i know um as recently as last week kathy pushed out some advice to folks who lost their vaccine cards and how they can get new cards so i mean anybody who's kind of been out in the world you're starting to see you're going to have to produce it um and so people i think have have you know looked to us for some guidance on how do they get another copy or that kind of thing so yes short answers were cross referenced thank you thank god for computers i'll say that thank you thank you and so the next one i want to speak to enroll in update i know the board had an interest in how enrollment was going in the district so i will start off the enrollment update by saying to the board in the community that danbury remains popular amongst families seeking a place to live in connecticut last year october 1st we had a reported enrollment to the state of 11 660.

yeah i've done worse anything else we've covered a lot the so let's move on to 14 which is adjournment anyone want to adjourn moved by commissioner weich seconded by commissioner clark all in favor put up your hand and wave good night thanks have a good week you

i will second that all in favor aye aye i have two other eyes motion carries four to zero eight point three discussion and consideration oh discussion of approval of of the acceptance of rooftop feeds withhold by with by w holding yes um this agenda item is actually tagged to the one that you uh uh tabled till next uh until next week uh next month excuse me uh now that we're getting some growth in the southern end of our district uh the w holdings group is the group that's uh has the where farms uh uh property and that's a property that's south of uh combs road between kenworthy and uh schneff and so basically it's it's next to uh incanterra there originally and i want to say originally going back probably to the early 2000s or mid-2000s had set up an agreement with the district for a school site in looking at our capture rates and the new formulas we used to determine how many kids come into a subdivision it became evident that both that holdings and wales ranch which is north of combs mirrors the same way that between the two sites we'd only use we only need one school site and so working in agreement with both of those individuals they're looking at providing the land north which will come in october but both entities will provide uh the money for the land uh there's an agreement that they worked out amongst themselves so normally when we get a land uh agreement uh what would be a normal 850 per roof top goes down to 550 so the recommendation for the rooftop fees for wear farms is 550 um and then we'll bring you back the detailed information uh in october on the other one and it's really just a case of they've asked to delay it because they're looking at possibly changing where the school site would be in the property and so that's why that one's delayed but this one the agreement would be for w holdings to be charged 550 per home i believe that is the one i get the two mixed up so but i believe that is the one that's going to have 1600 homes and the other project will have 2 000 homes so we'll bring that next month so i'd recommend approval as presented any questions yes i do have a question i'm looking at the map that's one of the attachments and if i'm reading it correctly this is the property that's adjacent to encanterra yes south of combs and east of uh kenworth right and we did have in the original plan a school site right there and that's the one that's been eliminated that's the one that's been eliminated and they're just going to contribute to the northern the northern side uh for the school up there okay just wanted to be clear any other questions okay let's make a motion so i move to approve the donation agreement with w holdings as presented i will second all in favor aye aye go on record she has two eyes i have two eyes one uh motion carries four to zero so eight four has been tabled so we will move down to eight five discussion consideration of approval of 21 22 j.o combs proposition 301 performance-based pay plan that's right thank you madam president governing board members dr wyman every year the hr office presents the prop 301 performance pay plan to you for possible approval normally we bring this to you in may or june to the governing board meetings then but however because of covid and the committee didn't meet as much as we had hoped last year this information was taken up to move forward recently and specifically on august 24 2021 on august 24th the district prop 301 committee comprised of all site committee members met to review the final draft of the district 301 plan that we originally worked on throughout the 2021 school year during that meeting we came to the consensus that the draft plan would move forward to the staff eligible staff to review at their sites via the committee members working with their site leadership from wednesday august 25th through wednesday september 1st this was taken up at all sites within the district with the eligible employees to vote and for the most part with this 21-22 prop plan there were only minor edits and date changes that needed adjustment no large-scale changes took place this plan has been reviewed by cabinet leadership and with the staff during the remainder of the week of august 30th with a due date back from all sites on wednesday september 1st as a reminder to you the board members and the audience this needs to have needs to pass through eligible staff to you with a 70 staff approval rate we have close to a 97 pass rate thus this is before you for possible approval our next meeting will be wednesday october 13th and we ask that possible approval of this this evening any questions yeah i have a question i know that every year we have to go through this approval process have there been any changes from the last year of plan to this year's plan the only changes that were done that were made were dates and that's page 9 and 10 i believe of that document i could be off a page or two but only the dates were changed and those are to align with our current calendar yeah very good pages 9-10 okay any other questions no questions from either okay all right let's go ahead and do a motion then so i moved to approve the j.o combs unified school district 2021 2022 proposition 301 performance-based pay plan as presented i will second all in favor aye aye i have two eyes motion carries four to zero thank you you're welcome thanks for putting in the time and everybody else that put in the time on that one um 8.7 discussion consideration of approval of contract with 8.6 8.6 oh okay oh we have a second read yep and so this is uh just asba asba policy advisory 680-711 uh it's what was presented last year or last month nobody uh came to me with any concerns the only issue i would remind you of on page 120 of 122.

that was as of october 1st last year um as of september 8th we are at 11 711 and we have pending more students with outstanding paperwork but we anticipate the majority of those students will be joining us and typically this time of year next week and the week after we typically get an additional wave of students and families coming into danbury so we anticipated an additional hundred so that'll that'll be a plus of we're anticipating at least 400 to 450 additional students by october 1st so last year again we were at 11 660.

there's optional language uh that's related to the district's parental involvement policy um the the governing board must prove this language in whole or in part my recommendation would be just to to approve it in whole and accept all the changes that aspa is putting forward there isn't anything in the it's a through k there isn't anything that we're not actively doing as we speak so i would just adopt all the policies as presented see i think it would be fun if we went through each page i think it would not now [Laughter] do they have do they have any questions comments concerns no questions comments or concerns okay i move to approve the recommended changes to the district policies as presented in asba policy advisory 680-711 as presented i'll second all in favor aye aye two eyes motions carry four to zero all right so now we can do 8.7 i'm really like getting on this discussion consideration or approval of a contract with applied economics we've used applied economics in the past they do a demographic student enrollment study i think we did one my first year here and then another one previously that was about two years earlier they go ahead and do an analysis of what the growth looks like taking out 10 years obviously things have changed since their last one in in 19.

we're expecting close to 12 000 another 450 students by october 1st of course we may continue to receive families we always continue to get another rush of students in january and february um but in terms of what we report to the state those numbers don't become official until the following october so that's my long way of saying danbury remains it continues to be popular and we continue to open our doors and we will continue to advocate for all states in our schools so let me just also update the board about the solar project i believe an update at our last meeting there was an interest by the city to have solar panels installed at our schools throughout the throughout schools in the district that project is moving forward i just wanted to make it more aware we are trying to meet um the middle of the month deadline at the latest that will be submitted by the end of september we are working with the city the city helps us with the grant submission so there's kind of like a relay a relay if you will we kind of hand the baton to the city and submit a number of materials and documents to the city and then the city follows up the kind of respects that is needed for the actual grant and then we also work with the providers to provide that um any outstanding information that the district does not have so we don't anticipate any issues with the submission but just wanted to make the board aware and we'll come back with the finance submission probably that's right for you i just wanted to make you aware that the city and us and the vendor we've all been partnered on this project and anticipate that it'll be so many months and last but not least i wanted to speak to the two gentlemen in front of me this evening the new gentleman from the district in front of me one we have the board might recall we had two important positions leaving us for another district this summer our direct finance left us this summer our assistant director of finance also left us this summer and we have been fortunate enough to find two capable talented gentlemen in the audience one joining us from higher education in the state of connecticut and another one joining us from a school district in upper connecticut worked on a municipal side and the school business child so i'll start with mr eduardo miranda mr moreno comes from us from higher education in the hartford area strong background in operations but also a strong background in finance and mba in finance we are very excited to be bringing him aboard we've this position again i had mentioned earlier used to be the assistant finance director we have changed the title number one to make a little bit more enticing a little bit more appealing but we were that um encouraged by mr miranda's talents and we just we couldn't let him go and so mr miranda had an opportunity to meet with the interview committees all the interview committees um fell in love with him we met with we met with the two candidates as well we fell in love with her and so we decided we just have to figure out a way to make this work we just felt like he was too important of a fit and too good of a fit to let him get away we made the offer attractive enough to encourage i think i shook his hand really hard encourage him to join us here in danbury i mean he accepted um and so i just want to start out by interim introducing our new deputy director of finance on this position we'll be reporting to our chief finance director officer i'll be introducing shortly but i want to start by introducing this eduardo mourinho miranda thank you thank you for joining us this evening thank you guys thank you and secondly mr johnstein is going to be our new chief finance officer and in this role uh one eduardo miranda will be reporting to him uh we quite frankly i think we feel like we're just in a amazing position right now to find this talent at this time of the year in the summer just before school john is currently working in a district in upper connecticut prior to that he has worked in high performing districts as assistant finance director and director of finance we are really fortunate in that john is currently working as the finance director on the city side and a finance director on the district side so we have someone who's going to help us navigate the budgeting process when that time comes john and i have had an opportunity to talk several times before this evening the same thing with mr miranda i think they're both going to be amazing fits to our team amazing fits of our school community so without further ado and also introduce mr john sping and welcome to danbury and it's a pleasure to have you here thank you very much i'm absolutely it's an honor to be here our privilege uh to work i'm very excited to get started thank you thank you thank you and so it's miss cooper that is mr lawson yes um we also need to talk about the primary mental health um i jumped over jake see i was so excited to introduce ed and john jump right over the ground thank you kelly yes okay thank you um congratulations both eduardo and john i didn't mean to steal away but i didn't want to lose the opportunity to chat um as the board of education knows we have applied for the primary mental health program grant um for well over 10 years as far back i could find records with ten years we call this uh our special friends program it's currently running at three of our elementary schools uh park avenue moore street and ais and the purpose of this grant is to hire in what we call child associates or there are children special friends to serve as a tier 2 intervention to provide social emotional and behavioral support to students that we see are at risk for having any of those precursors to academic um failure and so we want to intervene with them we engage the parents we provide one-on-one uh counseling support through that child associate position as well as some small group social skills um we also do a parent uh evening where we provide an educational program uh for parents on how to support their children at home and we also do some nightly activities that are ice cream pizza party and so forth to bring parents and children into the school environment after school i have to give credit to our pupil services staff our social workers and psychologists in the three of these schools are the primary contacts to identify the students that could benefit from this and then work with our child associates to give some support and intervention um so as a priority and alliance school district we are allowed to apply for the grant again um it is a 20 000 grant one of the terms or conditions of this grant is that the district also supports with six thousand dollars and we have done this historically um throughout the grant process and we have budgeted for that this year see um and so we want to we just want to make sure that we informed everyone of our intent to move forward with this application i don't know if there's any questions um so just to update you on where we are um we have had a banner year um so far today we have brought in 189 certified staff members and 98 non-certified staff members um and those are folks that we have brought in we have fully processed um one of the silver linings of coved was it had us all virtual in onboarding so we've been able to really run really quickly and i think more efficiently we had some temporary help in helped my crew push all of these folks through the system and so we are looking now at very few gaps we still have a couple of holes to fill um but we're doing pretty well we continue to struggle in all the usual areas um special education teachers continue to to pose some hardship for us and finding enough of them and paraprofessionals i think we have 75 open spots right now so if anyone knows a paraprofessional this is a an advertisement for anyone interested in working in the danbury public schools but those are the areas that will continue to work now on trying to go out see if we can find some more candidates to fill some of those really hard to fill but really important spots for our special needs kids so that will kind of drop our attention so i'm hoping to be able to bring you as the weeks unfold not only some um vaccination information but also some demographic information so we can continue to look at the profile of our workforce um and see how we do kind of year over year but so far um i think i speak for all the administrators and saying that we have some really terrific people across the board in all categories and we've been very excited to bring them in and see them get started in person which has been great thank you [Music] you would like for the board the entire board to hear this as a workshop and really understand it and and uh sort of think about it because the winter months is getting closer and we need to do this before the kids you know we're going to start getting outside we have a time frame that you're going to bring this report forward yes thank you for the questions cougar i think by the latest we need to get back by the first board meeting in october and this will give us time to meet in committee and have an opportunity for the board to discuss and kind of digest what they heard from principal donovan tonight and i think we should double position us for the first board meeting i am trying to finalize a date with kay to do more self-evaluation we need to get that done before uh the end of the year so i haven't finalized the date yet but i will try to finalize without any and in that that presentation should be a part when we talk about roles in responsibility and professional development but the main thing is to do board certification that needs to be done at least once okay and then the next project that we are working on and i'm trying to get set up with our sites and facility committee is to really sit down and talk about as a board looking at our structures how we can sort of improve we get and prove too many of our schools because they're overcrowded but have some type of a vision and support to talk about or notice another middle school or elementary school okay it won't be you know something but i think we need to start talking about so i haven't finalized that yet with recycling facility committee along with our superintendent but some of us some of the things that uh uh sort of uh i have been had a discussion with other board members so um that's our end of my report i don't know if anybody has any questions madam chair if i can just circle back towards uh the lunch issue at gamery high school uh we're spending 600 000 intense mr wilson so we're budgeted for a little over six hundred thousand dollars expense this the first month for the leasing district y is close to 70 000 my was we need to modify the teacher's contract and put the kids in classrooms for 600 000. can we do that instead of the tense or do we need both resources i'm sorry uh to modify the teacher's contract for teachers in the classroom so we can have class lunch in the classrooms with students it's approximately six hundred thousand now could we take we could recoup some of the tent money and put it towards the teachers to keep the kids in the classrooms for lunch or do we require both resources okay no we will not need both so the the option that principal donning donovan was referring to if our if our students were to eat in the classroom we would certainly have to be with the teachers as a balkan unit to talk about the impact on their work day however we would not be feeding kids in the cafeteria so the tents would no longer be required however we would be talking to the boston unit to just talk about what does this mean to their workday so that they had mentioned earlier we still have to make sure they get their lunch and their prep and so that's why it would be important for the students to leave earlier this school day and i think that's what donovan was referring to earlier um there may be an impact in terms of the cost but it would not cost us nearly as much money as we're talking about uh and perhaps no cost but that's something that needs to be discussed i'm sorry i thought i heard a 600 000 option to make the teachers hole in their contract to have them monitored classrooms during lunch no uh no no we would not yeah that would not be quite okay they may ask for it now though [Music] yes so i wanted to make the board aware that the t-val committee is meeting on monday the 13th in an effort to hopefully finalize the teach evaluation plan for the 21-22 school year we the district is required to submit its final plan no later than october 1st in our last meeting i believe it was the end of august we had charged some teachers and administrators on the team to come back with some recommendations for the evaluation committee for the upcoming school year um this this the 2021 school year we had essentially great priorities in our student engagement parent engagement and supporting social emotional social providing social emotional support the students and staff the state has has asked districts to continue without those three priorities except this time this time it counts toward the final evaluation and so from the administrators and the teachers leadership right now i feel like we're on solid ground in terms of uh the plan and moving forward with that as a plan as a district there's just a couple of particular examples that the community need to work on and so for our next board meeting we will be recommended we will have a recommended plan for the board to approve hopefully um and we'll be submitting that plan but within october yes i think we [Music] i mean all three of us don't have to represent the board but yes you know if you'd like to invite one of us yes um like amy was at the last meeting i mean i'm signed up to go to the one-on-one yes thank you okay no that's fine i'm not sure if i'm still on it was it t valentina i don't know a motion to adjourn and i would like to thank you for coming here and being a part of our meeting and to be a part of our family uh we might fight a little bit but we still want to go but it's good thank you for coming and welcome thank you i need your motion to adjourn this meeting two move seconds f all in favor good night [Applause] you

we utilize this data in part to fill out the capital facilities plan that the sap requires you have to have that filled out in order to qualify for for new schools and so we use the mojave contract for for the amount of twelve thousand three hundred forty dollars for this um study it'll take uh roughly until uh december and i don't know if we'll do a presentation of the board in december or january but we'll do a presentation of the board those numbers will then be used we have rough ideas of what the numbers will look like one of the biggest issues that we'll have with these numbers and i will i'll be talking if you approve this i'll be talking to mr browner tomorrow the next day the issue that's out there will be what's our capture rate we currently use 40 capture rate uh given the ability to get a school site on the southern end of the district there's no other property on the southern end of the district that would support a school site given the way growth is so that may lead us to a a uh capture rate that is higher than than what we would anticipate and so we will have to look at what's it mean if you have a fifty percent capture rate a sixty percent capture rate even sixty five or seventy percent uh that will also hold true quite quite honestly for both middle school and high school also uh the location of of those subdivisions uh in in uh conjunction with the middle school will be obviously probably more kids would go there because it's within a fairly short distance you also have current charters at the elementary middle school that do not have growth capacity therefore that may limit the number of kids that could go to an la or or a legacy or even happy valley high school wise i still think we'll have a higher capture rate it's just easy to run a sniff road farms road as it is to go the closest high school will be the new high school down combs that they build uh at uh uh queen creek but i think you're gonna run into crowding issues there so i believe we'll have a higher capture rate uh but we'll talk with with mr brammert on that and then as we get into next year this will start to be critical uh we've already started to play out what the numbers look like on 40 50 and 60 capture rates and so when does that potentially necessitate a new school or a request for a new school we will probably be looking at issues related to the middle school and high school prior to any issue within elementary school just based on the capacity uh that are that's available but that'll be part of what this report would be so i'd recommend approval as presented i do have a question um when we were considering building this facility and the transportation warehouse we already own this land so we didn't have any land issues are there other parcels of land that the district owns that we could build schools on yes there's actually obviously the land north of ranch my understanding is that was targeted to be middle school and that's probably what the conversation will be uh the district actually uh well i don't know if that district still owns a parcel land that's part of the parks and the metal subdivision uh by where la is uh there was a piece of land there and it's still a vacant piece of land that was initially targeted for school there given that ala came in i don't know the dynamics but i'm assuming that we decided we didn't need to build it i don't know what the arrangement was i know the arrangement working on with with wales ranch will be a 20 year you have to build a school within 20 years otherwise it reverts back to um to the developer i don't know what the arrangement is for the land in the parks or the metals i'm not quite sure which one of the two division subdivisions it's in but that piece of land is there other than that there is not land available um and so therefore uh if we look for other pieces of property uh i.e if we have a conversation about a high school then you're probably going to be moving to state trust lands and a question of of what's the arrangement with the state trust lines and the school facilities board i do know that there's been at least some districts that have struggled most recently with uh securing state trust lands maybe not as easy it was in the past but that'll be part of our conversations as we move forward early in the game to figure out what it takes to to get the land they have designated the new north-south freeway coming off the curve at aj where the 60 dies out and goes from subdivided highway to no divided highway and so that actually comes down and then takes a kind of a curve back inwards towards the bottom half of the district uh more of a westerly uh split not and then works its way down to uh to picacho that may drive conversations about especially high school where the 24 is going to come in and where it's going to connect to the north-south freeway will probably result in some conversations about possible sites on the other side of the canal but we're probably 24 24 25 where before we're going to have that that real conversations we're going to have to do some work with our community as to what they want especially in high school um comprehensive 25 2500 kid high school goes for 100 million dollars uh and so there there has to be some conversations uh relative to are we going to go and expand the current high school to a large high school like a mesa or chandler or are you going to stay with a smaller high school like a peoria but then that means you're still going to have to build another one and you're going to run 75 to 100 million easy with without breaking a sweat okay thank you okay any other questions no questions no no no all right we'll take a motion then i moved to approve contract under igpa contract number 17-17 p-01 with applied economics in the amount of three hundred and 12 dollars as presented i'll second all in favor aye aye two eyes motion carries four to zero so now we have 8.8 discussion and consideration of ratification of contract with brightview for landscape services for 2122.

uh this is a ratification only because uh we the board had previously approved unique landscaping to do the work unique landscaping indicated to us that with their 30-day notice they would be done september 1 2021 so we went out and although we used vendors on mojave in a safe contract we went above and beyond to get three quotes uh we could have used any one of those without going out for additional quotes but we felt it was best to to get quotes and take a look at uh uh other opportunities that are out there uh based on the uh the committee meeting on the responsive bids the decision was to move forward with uh uh brightview as our landscaping service it is for this year and renewable forex for the next four years uh be truth told we're going to look at at what point do we move to our own grounds department uh just based on a number of different issues so that will be analyzed uh over the course of the year but we need we're not ready to do that at this point time so brightview is going to have to go ahead and cover through the rest of the time we're pleased with what we're hearing about brightview uh and in terms of the pricing it's a slight reduction from what the other uh pricing was but but i'll call it a wash more than anything else we just think this is in everybody's best interest to move forward with this so i would recommend ratification as presented did unique landscape give any indication as to why they pulled out of the contract we'll just say there was a difference in opinion on several different issues uh and we attempted to work through those differences in opinion and it got to the point where we they felt and we would concur that it was best to move on from that relationship and go to a different relationship i do have a question for you okay from chad he wants to know what the frequency of their service is do we is it weekly or uh yeah now the frequency of their services is they're on our sites every single day they i don't know exactly what their schedule is bob had a family situation he had to take care of so he's not here um he's been working with them but they're on all our sites they go from site to site depending on the schedule of the day and uh we believe that with the new agreement we will get increased services in the rfp or in the agreement with them that are above and beyond what was in the previous agreement and so we would hope to see some some significant changes in uh what our properties look like uh and again this took place there their first day on site would be on friday that's why it's a ratification because they've already come on site um but they're just getting ramped up as we make this transition uh last thursday and friday okay i have any questions okay i moved to ratify landscape contract with right view for 2021-2022 under the city of peoria save contract number p19-0049 as presented all second all in favor aye two eyes that is uh two eyes from them motion carries four to zero we have um a information and discussion item with mr berkshire good to see you again marcus good evening president hargis members of the board that are here in person as well as online i'm here to talk to you about our student achievement data do i get to it advance it all right we'll try this um so our objectives tonight is uh the state uh came out with the public data file two weeks ago uh so we're going to look at how we did in comparison to other schools and districts and then we're also going to look at how our subgroups performed on the state achievement test so just to remind you our comprehensive assessment system we're looking at the district summit uh state end of year summative tests and so pinal county how did our schools do against other schools in pinal county in ela you can see cta top performing public school in the county in third grade harmon outperformed ala happy valley east and the florence schools in fourth grade ela cta and ranch fifth grade top performing public schools chs was our top performing public high school in the county and then uh cta and ranch were in the top 25 percent of county schools overall math very similar we've got third grade at cta top performing public school our fourth grades at cta harmon and ranch were all all did very well compared to the other public schools in the county um cta in ranch fifth and sixth grade we're also very highly performing our 8th grade math was a top performing public school in the county and then again chs was the top performing public high school in the county and cta and math was in the top 5 of all schools and ranch in the top 15 percent in the county overall those are excellent results comparatively yes um they are you'll notice that i said the public schools are our charter school brethren um did do very well as well um but in terms of comparing us to florence aj um maricopa casagrande uh we did very well so um here's how i we did as a district in terms of ela passing percentage you can see here um mary c o'brien is a unique school yeah um they have like 30 kids so they're the highest performing but the reality is we as a public school district we are the top public school district in pinal county the legacy you'll see is up there multiple times it's because legacy charters it's each of its schools is a separate entity um ala charters the whole state is all combined into one entity so ala is not in this list as because of that because we'd be looking at ala schools not only here but in other locations um champion does the same thing um so they're not in this list as well math again top performing highest uh top performing district public school district in in pinal county as well dr wyman identified a number of districts that he'd like us to compare to and i'll let him speed test why he chose those starting when i first got here you had the ag's report that we would get annually that talked about classroom spending dollars at that time they had three uh specific peer groups that we were rated against on that on that test that's on that report it's since as of last year actually moved down to two problematically is there's there's a criteria that's given on each of those uh comparisons and so when you look at the comparison schools or who are compared against on the on the ag's report it can be at times misleading uh part of it would be transportation as an example it's based on a number of rot miles and rot miles per student so in some of our comparisons against a mesa or a peoria or a gilbert the the dead on test scores is based on poverty rates and so then again you have any number of different districts that are in that that probably most of us would look at and say that seems like an interesting comparison so we tried to do is take a look at districts around the state that were similar in size to a similar number of students to us you can't get exactly the same number of pi you know in terms of poverty or or all the other characteristics you look at but it gave us as a really good flavor and so what we started to do is take these districts with the exception of florence and maricopa to be excuse me florence and queen greek most of these districts are right around our size uh we obviously put florence and queen creek in there just based on on where they're at the rest of these schools are are give it give or take six to eight thousand uh school districts with generally speaking one high school there might be pushing into a second high school like sarita because sarita's starting to grow down down south and so we're just trying to get a consistent look at different schools uh our school districts around the state then we can start to compare on a more regular basis as a way to look and see now if we start to grow over the next couple years then we may make some adjustments to this because we wouldn't tank verdi as an example is on the very bottom edge of this they're not really growing where they're locked in in tucson so if we started to get to eight nine ten thousand students then we would try to look for those districts that are are uh more in line with us but that's what these next couple slides are gonna talk about comparison against these schools so you can see where we land in terms of our ela passing percentage compared to those other districts and then our math passing percentages compared to those other districts so when you look at it against these select schools it's not quite as impressive as against the uh but i think it's critical for us to i think the issue that's that's for all of us is and it's not unique to combs nor is it unique to powell county is trying to make sure that you're looking at uh relative competition um that challenges us to make sure that we're doing a better job sometimes some of the data is tough to swallow at times we can take covert and do whatever you want with covid but i do think it becomes critical for us to take a look at how do we compare against some of some of these other districts uh because of their likeness in comparison to us and it gives us a target to say we we need to step up our game uh across the board and we'll start to break this out on a much greater level than just the the the district level but this is our initial uh uh swing at this comparison one of the things did you consider was the percentage of students on free and reduced lunch yes i think that's yeah that's and again uh obviously if you look at cave creek uh calf foothills tank verti their free and reduced lunch is gonna be significantly different than ours if you the ones that come most close to us quite frankly would be prescott humboldt and sierra vista are the closest you look at the flowing wells uh for those of you from the no tucson uh their frame reduce count would be significantly higher than ours so again it's it's a combination of trying to look at about i think i looked at a neighborhood of seven eight different criteria and tried to come up with something that was fairly reasonable for who we're at knowing that no matter what uh you're going to have some that are above or below you depending on the criteria that was used another thing i want to point out what you don't see here is the percent of students that actually took the tests um unfortunately the public data file that we have access to only identifies that at the site level in an aggregate level so so i can look and see combs traditional academy had of their students take the test i can look at circle cross ranch and see the percentage of students that took all took that that took tests at that site but they don't have it at the district level um and so one of the challenges is i don't know what the percentage of students that took azm in these other districts was um and that that's something that you need to consider as you're looking at these numbers is we don't know we know that statewide the the average was about in the 80 percent that took the test whereas us as a district we're closer to 90 percent and i will and i will say that the districts around us in the county tended to be about the same number of a percentage of a passage because they all tended to be open just like we were all last year when you start to get into southern arizona you start to get up on yavapai you had different things going on and they may not have had their schools in as much and therefore they may not have had uh as many kids tested those kids that then test as the data will tell you in many cases where those kids were falling through the cracks to begin with and so hard to peel it out of this right now but just keep that in mind too that that it depending on where you were in the state uh what happened last year with covet and when you opened up schools and didn't open up schools there are several of these districts that did not open up their schools until the until the fourth quarter of last year and so that would potentially skew the percentage uh passing and therefore could skew their data maybe just be a little bit but this is a problem with this data what's the true story and how do you get to that true story now we're going to look at our subgroup performance um so for federal and state accountability purposes we uh look at subgroups that we have at least 10 students in so these are not all of the subgroups that the the state and the feds look at but these are the the subgroups as a as a district we had at least 10 students take the test so for for example they also look at migrant they look at military families um and we just don't have enough kids in in those categories to to pull out data on um so what you see here is how do our subgroups perform compared to the county as well as to the state so we are the blue line anywhere that you don't see a blue line that means that fewer than 10 students passed the test district-wide so and unfortunately the way it was uh formatted it cut off some of my words or did not pass did not pass so in all of these we had at least 10 students take the test oh okay but fewer than 10 past and so in the the data file there's an asterisk um and that's because it becomes very easy to identify who those those kids may be the lower the numbers so the third one across that's american indian and then um the students with that would be students with disabilities that column and so you can see the limited english proficient students those are english learners not only in our district but also the county and the state fewer than the the percentage of passing was was less than 10 kids passing in those groups and then here's our math percent passing of of our subgroups so one of the things that i i will say our new assessment platform um one of the reports that we get to see actually is a comparison of our subgroups and their performance on each assessment and that no matter if it's a teacher created assessment or a district one they get a report that in the overview that shows how different subgroups perform in relation to each other so one of the the nice things with that platform is it's going to be a lot easier for us to have those conversations at the site level as well as at the district level about what are we doing for our subgroups and how and how can we narrow those um those gaps uh in performance so is that part of our grade or our like district our a through f does yep for accountability purposes the uh a through f actually looks at our subgroup performance and impr we get points for how if they improve their performance um and um right now this year if we were getting letter grades we would not be getting a lot of points in the subgroup performance now just just be aware they're not going to release letter grades they have pulled out one piece the letter grade but but you do have and the public has access to the point totals within the letter grades therefore you can add up the point totals as they're there and so you can very easily do a comparison against any schools you want to in the state without having the letter grades the formal letter grades there's no cut scores so you you can count up a number and say hey we scored 83 points this year well what's 83 mean this year in comparison look at what it meant last year or two years ago but i'm sure there'll be any number of people that will start to uh compare themselves or others against each other but no it's it's incomplete data uh and the cut scores may have varied this year differently than other other years because of uh the number of kids passing due to the percent taking and any number of different factors but they are available and it is a public record so any individual or any media that wants to take a look at it can't take a look at it they caution you against it because of the impact of covet but the reality is if you wanted to and you thought you were in a school and you felt you got 95 points you might go ahead and sell yourself as an a school even though there's no ratings they're going to go up do they have any questions i'm sure chad board member chad mcloyd says thank you for the information marcus i know there's a monumental effort happening every day across our district we have lots of things in place that will help those numbers increase i think with we will have lots to celebrate by the end of the year i believe so too so thank you very much chad i'd like to make one comment that first of all i appreciate you doing all of this because i'm the person who asked for this update so thank you um number two i know the results probably aren't what we would consider to be ideal but i think this information is critical because when you have this you know where to focus your time and your efforts and your attention and what needs to be done to improve scores and to get kids to the proficiency level we would like them to be at so i see this as as being very useful information thank you very much any other questions good job all right so uh future agenda items does anybody have any requests uh there was just one that i had uh talked about at the last meeting which i think is going to be put off to the next meeting about right the utility the utility study will be at the next meeting we're setting up meetings with uh mid state to make sure that we have all the accurate utility data so we'll have it on the october meeting okay hold on so utility cost basically we want to see what the esco is doing and are we getting the savings that were anticipated that we would get on the savings so those meetings will take place the next couple weeks i know pinal county sheriff is enjoying our covered parking we aim to please every way we can right it's always nice to have them on our campus anyway so any um do they have anything that they want to add neither have anything okay well then i will make a motion to adjourn at 7 18.

second bible second all in favor aye aye i have two eyes motion carries four to zero thank you

[Music] do [Music] do [Music] do [Music] do [Music] do [Music] do [Music] so [Music] okay okay i'd like to call the september 9th 2021 regular meeting of the clifton board of education to order if you all may ask to please rise for a pledge of allegiance and a brief moment of silence i pledge allegiance to the flag of the united states of america to the republic for which it stands one nation under god indivisible with liberty and justice for all thank you mr uc roll call please okay mr abby mr awad here miss bassford here miss beltran mr canova here mr daley here dr danny vice president casper here president smith here we have a forum mission statement mr casper the mission of the clifton school district in an open and reciprocal community partnership is to provide all students with a quality education to develop the skills necessary to become literate lifelong learners who are responsible and productive citizens contributing to a democratic society in an ever-changing world the new jersey open public meetings law was enacted to ensure the right to the public to have advanced notice of and to attend the meetings of public bodies at which any business affecting their interest is discussed or acted upon in accordance with the provisions of this act clinton board of education has caused note of this of this meeting to be publicized by having the date time and place thereof posted at the city clerk's office clifton public library administration building senior citizen nutrition center on cable tv in the local press on the district's website and mailed to presidents of parent teacher organizations this meeting will be tape recorded in accordance with policy zero one six eight okay uh adoption of the minutes of our regular meeting of august 18 2021 so moved so moved by vice president casper second second by uh mr canova discussion mr president yes there's a whole conversation about the policy is not there and the policy committee reports not reflected in the minutes i reached out to the superintendent and uh we're missing in there right mrs bassford did reach out to me this afternoon i talked to um mr usee the board secretary who i believe uh fixed the issue i i shared what was in in there um i didn't get any feedback on changes they could be they could be changed how the board members would like though if it was inserted where did you put it because i looked through the whole thing i didn't see it and i refreshed my my screen a couple of times it should be under the section right under the facility because facility was read first all right why don't we check that out and we'll come back to that if that's okay so we get it right all right communication and announcements we have none i'm sorry we have to resend the motion or table it i said we'll come back to it um presentation of reports from administration advisory committees and special committees board committee reports we'll start with the hsa meeting ms basford yes the hsa met on august 24th it was a virtual hsa meeting with board members in attendance and it started at 7 00 p.m the meeting was opened by dr robertosi the meeting opened and we had introductions and attendance of all attendees uh dr robitazi superintendent of schools administration boe members and hsa presidents from the board of ed that were present was myself and joe canova a brief summary of the meeting was uh was by miss cowan introduction of mr of dr robituzzi and the statement we had a discussion it's between 705 and 709 dr roberto greeted the great guest and referred to the agenda posted for the attendees dr robert tussie thanked ms cowan of school 14 for suggesting the meeting to discuss the 21 22 school year expectations dr robitazi expected to express the value of the relationship between the hsa the boe administration and schools dr robitazi introduced mr gingaro as the new assistant superintendent of schools dr robituzzi informed the group that miss rose can uh castilla castalio like obviously her name wrong maintains a facebook page for the clifton schools hsa and mrs castaldo shared responsibility with miss cowan at 709-723 the attendees introduced themselves from 723 to 736 dr robert as he referred to the board of education presentation at the previous clifton board of education meeting that outlined the school's reopening plan and reiterated that that plan may be may change depending on guidance from the department of health department of education and the cdc the goal is to reopen schools as close as pre-pandemic as possible with some exceptions dr robitazi announced that field trips will be permitted with possible limitations for the 21 22 2022 school year with masking and distancing precautions and fundraising can be begin to take place dr robitazi discussed that the governor's executive order requiring mass discuss the three-foot social distancing in schools and the implementation of seat charts for buses and then cafeterias for contact tracing purposes dr robert tussie also outlined contact tracing and quarantine guidelines as they pertain to individuals who have been vaccinated and unvaccinated a brief discussion of transportation costs for field trips to maintain distancing on buses ms cowan mentioned that the standard school bus holds 54 and would calculate costs dr capizzi school principal 13 mentioned the difference in fundraising efforts between different schools ptas and hsas from 737 to 744 doc mr gingaro discussed lunches that students will not eat on hallway floors buildings may utilize auditoriums and additional classroom areas and spaces to accommodate lunch mr guerrero outline the grab-and-go lunches and that all students will receive free mails for the 2021-2022 school year mr gingaro said that families still need to complete the free and reduced lunch application let me repeat that mr gingaro said that all families need to complete the free and reduced meal school application school 2 hsa asked for clarification on the grab and go if meals would be cold or hot moving into the colder months would discuss other options mr guerra and dr robert tussie discussed breakfast programs mealtime hygiene and students with special dietary needs accommodated by pomptonian from 744 to 750 we had a discussion on quarantine and remote learning for classes impacted by covet 19 outbreaks dr robituzzi directed to the reopening presentation and said that a recap with additional guidance outlining the difference between last year and this year would be sent to the community dr roberto explained if children if a child is need in if a child needs to quarantine as a result of being close contact in school they will continue on virtual instruction just as last year through google meets and google classroom the quarantine time is dependent upon the activity levels in new jersey dr robituzzi and miss kuchalevich explained quarantine protocols for travel protocols from 750 to 753 miscommas raised a question about monitoring mass compliance at the high school during travel to classrooms between periods dr obatarzi explained that the federal aid was provided funding for additional staff to supervise and monitor during travel time lunchtime as well as before and after school from to 754 we had a discussion of visitors by appointment only uh 755 to 758 discussions on assemblies and class photos assemblies that would provide for distancing or that can be split i.e two presentations in one day or virtually or virtual assemblies are permitted class photos with distancing uh is is also permitted from 758 to 804 ms bastard myself asked if the trunk of treats would be permitted dr obitarzi mentioned that trunk or treats held outside with precautions should be permitted along with other outdoor activities dr robert tussie also stated that some fall and winter events decisions would have to take the wait and see approach dr roberto said that this could be discussed again in the next meeting from 804 to 809 discussions on school photos and yearbooks book fairs back to school nights possibility of virtual book fairs ms cowan caution about the scholastic virtual book fair they did not accept money rather scholastic points school 14 media specialists will help to facilitate virtual school back-to-school night last year had uh better attendance so it will be virtual a possible discussion of a hybrid option additional hsa meetings have increased attendance when they are held virtually dr robitazi said that as long as they are followed board guidelines hsa meetings can be held virtually or as hybrid meetings from 8 10 to 8 11 woodrow wilson middle school asked if school spirit wear would be permitted during gym classes mr jagger w woodrow wilson middle school's principal said that these students would not be changing for jim due to distancing restrictions miss romeo school one principal mentioned virtual online spirit ware sales and would share information from 8 12 to 8 14 miss cowan asked about parent participation in holloway pr holiday halloween parades dr robitazi said that details would be at the discretion of the building principle but discussed food preparation and suggested that they work with pomptonian food service to facilitate from 8 14 to 827 miss colano acting principal at school 15 uh inquired about vaccine mandates for parents who volunteered to assist with parties dr robitazi explained that the government governor's vaccination testing requirement explained that it would pertain to individuals spending more than 15 minutes in the building mrs basford also commented on hearing to vaccination guidelines dr robitazi also re restated and suggested that parties and events outside have fewer restrictions miss principe inquired about hsa members board members or active volunteers who are unvaccinated dr robitazi said that the same rules for staff apply and recommend limiting parent participation to only what is essential at 8 28 mrs basford motioned to close the meeting miss colonos second dr robitazi thank the hsa board members and administration for their support and we adjourned at um i'm being exact thank you mr gengaro 8 26 p.m thank you for the very comprehensive minute by minute document that you submitted to us any questions okay see none policy polly could you let me just take a swig a little dry thank you the policy committee met uh august um excuse me september 8th at uh 4 35 pm attendees was board president vice board president vice president frank casper myself as chair board members joe canover and dana beltran administrators were president was dr danny robituzzi mark tangarow eric mountain lou ross and also president was andy brown from our law firm the committee discussed bylaw zero one six seven and public participation portion at the meetings after discussion the committee recommends that the board reinstate suspended policy zero one six seven with the following amendments option one reinstate zero one six seven as it is currently written two public participation portions three minutes for agenda items and five minutes on public recognition portion and changing the limit for board members comments from eight to five minutes option two reinstate zero one six seven with a public one public recognition session and limit a participation participant during the public participation recognition recognition portion to five minutes for agenda items or any general matters pertinent to the district the limit for the board members comments will be changed from eight to five minutes the committee was briefed by eric mountain regarding a possible solution to be tested which would allow board members what would allow members of the public to participate during public participation through an audio means the committee will review the test results at the upcoming meeting for a recommendation to the full board this item is informational the committee then discussed the question of murals and policy regarding same the committee concluded that the matter regarding murals in and on district property falls under the purview of the superintendent's authority and not the board's authority a recent sir strauss esme alert addressing board commissioner's attendance will be discussed at the next policy meeting the meeting adjourned at 5 24 p.m and mr ross wrote the um minutes any questions thank you okay facilities minutes uh the chairman is not here so mr casper would you read those as a member of the committee okay board members and attendants on the september 2nd facilities committee included dana beltran mr daley myself and mr jim smith as president administration president were dr robertosi mrs kusalevich mr gingaro mr dr mr usee and mr marcion meeting time went from four o'clock to 4 50 p.m number one assessment of damage from hurricane ida administration gave a preliminary assessment of the damage caused by hurricane ida throughout the district all students had all schools had no damage or minor damage with the exception of school 12 16 17 christopher columbus middle school in celebi dr robert tosi stated school would be able to resume in all buildings as of september 8 2021 with the exception of school 16 which had severe flooding throughout the entire building school 16 will continue to be a work in progress with updates to come as they are known update as of 9 9 21.

all right the live stream is going we're going live in 10 1. all right uh hello check uh can you guys hear me is my mic on you can okay great um i guess it's not uh on to the room like it normally is uh now is the time set for the regular board meeting of the arizona state schools for the deaf and the blind we'll begin with 1.01 call to order um sue kane are you on the line great can you do the role she's not present here present david present next is item 1.02 call of the public call to the public on agendized items um we didn't get any in the email um and i don't think we got any today correct leticia so um we didn't get any uh in person so there are none to read the next item is going to be 1.03 information item superintendents report superintendent reichman good afternoon president nigro assistant superintendent rex we have some assistant superintendent shayna cooper we don't right now actually and the following board members mike and the community that are watching now i'm truly thrilled to be back here at the burger performing arts center in person with you all here it really is a different energy a different vibe happening here in person and talking with each other of course as usual i will start with a story this time this story is an old indian proverb it speaks to six men and women who happen to be blind the six men and women lived in a small village this village was upon a bustling street busy street the six men and women like to sit near the busy street because they were able to hear the interactions hear the happenings the different conversations they were very curious people wanting to know what was out there in the world they asked lots of questions they would stop travelers so these six individuals heard about a magical animal this creature was called an elephant they heard different stories about the elephant for example they heard that the elephant was strong and could plow forests and help rebuild pave roads at the same time another story was heard that the raja his daughter would ride on the back of an elephant and how was that even possible to ride on the back of an elephant the elephant must be a gentle creature so there are lots of discussions amongst the six as to what is an elephant they were variating in conflicting information one would say well it must be a large cow people would just make up stories really it's just a cow another would say no there's no such thing as an elephant elephants don't exist so there were so many different stories as to what an elephant truly was so in the village they overheard these gentlemen arguing constantly so they decided to send a young boy to lead the six men and women to the raja to his palace they wanted to meet the elephant so the young boy would guide the six down the road to the rogers palace one of the workers there brought the elephant to the group and the six men and women gathered around touching observing the elephant the first comment was oh this elephant is a huge snake a second person said no it's a column with four legs like a large cow the other would touch the side and say wow it's tough and sturdy like a wall the other blind person would say after touching the ears oh this must be a magic rug or carpet that can fly over the forest in the mountains and the last blind person said nah it's just a rope that's all i feel in the tail so after meeting the elephant they all sat around waiting for their water and they started to talk about what they observed see it's a wall no it must be a snake no it must be a magic carpet no i disagree it's a rope so they would argue amongst themselves and get louder and louder and louder until all of a sudden they heard stop a loud booming voice came from the village the raja appeared and said how do each of you know if you are correct how do you know they were unresponsive and the raja was a well-respected kind man and he reminded them that an elephant is a large animal and each of you only touched portions of this animal and if each of you can sit together and share your experiences and your perspectives of this elephant then you can all put the pieces together and that is what creates the elephant this is asdb and i acknowledge my part within this story i thought that i knew asdb but my part is one singular portion and i've learned over the last five years that there is still so much for me to learn about asdb each of us 800 plus employees have our own portion of what the asdb story is we may not know another's perspective another's experience or their knowledge or their expertise but we are asdb just as much as the board is asdb we listen and learn from one another we share our stories that we can piece together and we wove together the parts weave together the parts that make asdb asdb is our elephant just a moment as i bring up some information i apologize screen all of a sudden turned off so here it is so our goal here is how do we learn more about asdb and how do we put together all the different parts of asdb i believe you as the board are in an interesting journey we've just started our strategic plan we have our four pillars that encompasses all of asdb excellence in communication and relationships outstanding student outcome superb organizational culture and effective resource management each of these pillars help us put together the whole of asdb so this afternoon i would like to focus on pillar one effective communication and relationships so how do you know asdb is actually meeting and doing that we have three priorities within this pillar the first is making sure we provide first rank customer service second is building capacities with school districts and third is engaging the community and again i ask how do you know that we are doing that one way is by establishing performance measures you have reviewed the strategic plan and we've included all our performance metrics under pillar one we have already begun to collect our data and put together this information to be able to analyze and interpret what this data means you each have copies of the report initial report to the board i hope you did take time to review because there's some really interesting numbers there for example if we take a look at parent surveys we have been conducting parent surveys annually so this is not a new performance for us what is new although is how we are implementing it into the strategic plan so here you can actually see what has happened with the parent satisfaction surveys we release an email in may to parents which i believe was about 1 400 families in emails unfortunately we did not receive a lot of response in looking at the early learning program i believe the number is about 11 participation k-12 setting which included both campuses and the itinerant services participation rate was about nine percent so what that means is that when we are looking at parent satisfaction of the education and the quality of services that we provide to their children it was hard to interpret that because we did not obtain enough feedback so while looking at parent satisfaction it looks fairly high the rates are as follows for the early learning program 9 out of 10 satisfaction rating and this is on a likert scale from 1 to 10 10 being the highest the best so early learning program has averaged at a nine nine out of ten parents are content with the preschool and early intervention programming in looking at the campuses and itinerant services well campuses excuse me at 8.8 and cooperatives the regional services were 8.3 so that indicates that parents are satisfied but we are aware that this is not insufficient not we cannot just collect parent survey so we are trying for the following year to figure out a different method and how we can elicit more parent response and if we are successful in increasing our numbers and our participation rate then we might have a better picture a more accurate picture of parent perspectives of our education and services alongside with parent surveys we also conducted employee satisfaction surveys we sent out about 850 emails we had a return rate of 350.

[Music] do [Music] okay i called to order this workshop for the bullhead city elementary school board on thursday september 9th 2021 at 5 30 pm uh roll call corey burgess here amanda amen here charlene diaz here anna boyd here okay where you were just missing jeannie borland she will not be with us this evening uh item three one point three s or three updates dr stewart and um members uh if you haven't figured out we're trying some new volume levels on the microphones because we keep getting complaints that uh viewers on youtube can't hear you guys um and they have no trouble hearing me so i'm not quite sure what james is going to signal me up here because he turned mine down and turned yours up oh he's cringing so is mine not loud enough now no so i'll just move it closer he told me he told me to back off right when do you get away with telling your boss to back off excellent thanks james every chance you can i sent you information about uh esser three a while back and i thought you might want to ask some questions or have some updates uh on where we are with it uh jen has been really really busy with rewrites and and now has started doing some coding things because obviously we're doing some things we've never done before but it took three tries for them to give us provisional approval um for the immediate things um we think that the reason there it's only provisional is that they've already told us they're going to have a bunch of questions about the housing project to make sure that we're going to follow procurement and that we know what that's about and those kinds of things but you can see we managed to get a pretty extensive list of things accomplished with uh with the funding that you all graciously allowed us to just go try to make this work and jen did a huge amount of research getting some ballpark prices for things the grant proposals depending on the area or the piece of the grant which part it is they want in the grass kind of details and excuse me initially for the housing project they wanted things like how much wood are you buying how many how many you know they wanted like that kind of detail that we don't know um and so she worded it in such a way that they would wait to come to us with those things when we would have somebody who has more information about that than we do but other things you know very specific about what kind of workshops what kind of professional development what kind of not so much these things that we're carrying over from us or two because they had already they had already vetted all of those with us or two but on down so kim if you would scroll down a little bit please details like the spot screeners you know what what prices are they um how did you pick the ones you picked those kinds of things so we feel like we got a lot accomplished uh with uh with this first list but we wanted to make sure that you knew what was on the list and if you had any questions or changes and priorities we also recognized as we were working through the part that has to do with housing that we needed to we needed to put some more money in there so we did and um and then and we think we'll be okay with that but if we're not then we always have the fallback plan of uh considering what we do with the laughlin ranch property so you know that's kind of that's kind of like having an ace in the hole you know that that we could fall back on uh some things with that um i looked into the legalities of that again and there are certain circumstances under which we could sell that property without going to a vote of the of the public but in other circumstances we would have to have the voters approval to sell that property so if you have questions we'll try to answer them any questions on the answer we're looking good okay well and we weren't quite sure what what you all you know what we wanted on here but we wanted to give you an opportunity or the public for that matter an opportunity to ask us about uh about these things looks good okay all right moving on [Music] that's really it for the workshop but i'm really sorry because i thought you all were going to have lots of questions i could make up a few yeah well you certainly are welcome to make up a few well okay let me throw something out there so what kind of floor finishing were you thinking actually we're looking at uh something sort some something that just covers the cement so we're not replacing carpet we're not talking about tile um uh epoxy or something like that that gets painted on and um but has a a lifetime surface kind of thing we actually had one of the vendors come and do a demonstration of that kind of pro product in the uh custodial room off the off the cafeteria up at fox creek simply because they wanted to show abm how the product you know how that product worked and they were willing to to donate 500 square feet of that product so they did that we know there are lots of other similar products but it gave us an idea of a place to start and most of those products are of the quality that you can drive vehicles over them lots of people use them in their garages as a you know surface for concrete so you know that it's going to take a lot of wear and tear if it can put up with with that kind of traffic but it doesn't mean that it's necessarily going to be that we we want some experts to talk to us about that kind of thing but getting rid of the carpet everywhere and um we think it will be easier to clean um won't have to be replaced every 10 years yeah the only thing i would be concerned about is that it has some grip to it no sense to e-wing but i hate your floor it's very slippery yeah the one and i can just imagine i know i know i'm hurting some feelings but like there's certain shoes i cannot wear an e-wing or i'm just going to slip exactly that was one of the things if you're up at fox creek at some point ask them if to take you over to that room um the floor looks very nice but it does have grip okay um it's i guess what i would say is a matte finish so it's not really shiny but it's not really dull either it's kind of in between but it has it has some texture simply because they paint on whatever the base coat is and then they throw these fleck things into it that soak in and that gives it a little bit of texture so it was not a slick floor at all which made a difference to me too sound dampening is a problem that we do yes so like me we get echo yes great for uh you know acoustics if you want to you know start a abandonment i was just going to ask that question um i think we'd have to look at i think we'd have to look at uh in fact we've already thought about it area rugs like we used to put in kindergarten rooms and first grade rooms just not have the carpet underneath and the advantage of that is if they wear out you get rid of them in the meantime you can take them outside to shampoo them or whatever and they're certainly a lot easier to care for than wall-to-wall carpet but yeah there would have to be something to uh mitigate that at the echoes yeah especially when you think about school school classroom furniture is pretty hard surfaces and pretty angular so you would have a lot of probably have a lot of bouncing around so we've thought about that i do have a question yeah you brought it up um parking lot i noticed you have resurfacing of the d.o and the coyote canyon fox creek but not dying back over full head middle right now diamondback is in pretty good shape i've been up there several times and and it's had whatever it's had to the sealer it that that parking lot did not get in as bad a shape as these did these have been sealed a couple of times but they did nothing to the surface and so it's just sealed over the rocks that are coming up through this parking lot over here is not too bad right now so we'd spread those dollars as far as we could get them to go but fox creek is in really bad shape and but the one out here and in front of coyote are both in really dangerous shape it's it's really dangerous even to walk across those parking lots um [Music] i forgot jen no parking lot sorry is that going to be they said it was not covid related so but that could be an sfb right or not not sfp but no there's a safety there's some safety that we could because i know the high schools looked into it too there's a safety something that you can go i can't remember what it's called now we'd have to look for that but no it can't be sfb because it's not inside the building yeah sorry i didn't i forgot that one when i was updating but they definitely need to be done so what happens with that portion of the money you have a plan for that one already we rolled it into what did you roll it into jen maybe that's part of what we rolled into the housing project to increase that one okay yeah because we happen to think about things like oh that little project is going to need streets not just you know it's going to need some streets it's going to need whatever i was at the chamber government and business affairs committee meeting today and that's the folks that are in that committee are also the ones who are helping us as the community group to to make all of this happen and get lots of community help and so the estimate of the just the infrastructure on the property we purchase is 450 000 so that's to get the electricity there the water there to get the the survey done to get the core work done to get the land leveled and all of that so we were glad we'd put about that much more money back in that project so i'm just curious the parking lot's not acceptable but the shade over the fuel pumps are because it has to do with making sure that we're getting kids to school and having kids safe because the thing is we when when the temperature is like it's been these what 165 days or something i mean it hasn't been that long but it seems like it um the uh when the pumps are in the sun they get vapor lock and they won't pump and it's because the because the tanks are above ground so it has to do with the way the gas has to flow well it doesn't help us if we can't fill tanks in the afternoons if we need to and those kinds of things so apparently they thought that was a safety issue and we'll take it uh yeah so we have replacing all bus radios in the base station is there anything about cameras because i noticed we have security cameras at all sites but do we have anything with security cameras in the buses it was on it was down the list it was down the list we made sure we moved this one up the list because we're working with darylene at the high school with their grant because they have put it as a priority in their grant because we want to make sure if we're going to do this with buses we do it with all the buses for both districts and and have them you know have them all so they can communicate and do what they need to do and bring them all up to date so we moved that up the list so that we can make sure that we got it covered any other questions all right so we just need a motion to adjourn the workshop i'll move that we during the workshop yes see she gets a second amendment don't get softer when you get close [Laughter] all in favor aye corey burgess hi amanda amen aye charlene diaz hi anna boyd so i moved all right we have until five two [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] i call this meeting to order the regular meeting of bullhead city elementary school board on thursday 9 9 21 at 5 55 p.m roll call corey burgess here amanda amen here charlene diaz here anna boyd here just missing jeannie borland she will not be joining us this evening if you will join me for the pledge of allegiance i pledge allegiance to the flag of the united states of america and to the republic for which it stands one nation under god indivisible with liberty and justice for all at this time we're gonna con be in our public hearing pursuant to ars 15 948 c and d 15 905 15 9 501 15 962 d 151103c for review of the proposed proposed fish fiscal year 2020 expenditure budget so at this time we are open to the public for any comments or concerns with our current budget okay well we set it for 15 minutes last time and of course it never takes 15 minutes okay with uh no additional discussion we will look for a motion to adjourn our public hearing i'll move to adjourn our public hearing charlene diaz i'll second it anna boyd all in favor aye corey burgess hi amanda amen hi charlene diaz i anna boyd so i moved item 5.0 resume our meeting as scheduled with 5.1 citizens present if you will please sign in the back item 5.2 adoption of the agenda can we have a motion to adopt the agenda as submitted i'll motion to adopt the agenda amanda amen i'll second that motion charlene diaz all in favor aye corey burgess aye amanda aymond aye charlaine diaz aye anna boyd so moved item 5.3 superintendent reports dr stewart uh mr president board members i've submitted to you the reports building report financial information capital [Music] budget mno budget and the information on enrollment if you have questions i'll be happy to try to answer them and i don't particularly have any miscellaneous updates tonight any questions yes attachment open yes and this is kind of exciting yeah i was anxious to see it it's kind of exciting to see it going back up we've we have found about 300 of those 350 students that disappeared last year so it's it's really encouraging to see that many kids back and and in our schools so and it needless to say it's going to look good when we revise the budget again in december any additional questions all right moving on 5.4 donations we'd like to thank the community for stepping up in the donations to our school they are greatly appreciated bullhead middle school received 30 newspapers per day tuesday through thursday from the daily news an estimated value of 67.50 per week coyote canyon variety of school supplies from amanda lehmann estimated value sixty dollars the district our office uh miscellaneous art supplies from anna mcgeer estimated value of eighteen hundred dollars sunrise elementary school five five dollars gift cards from alpha delta kappa and like i was stating earlier we really appreciate all the donations that are made to our district they are we we couldn't do what we do without you thank you 5.5 uh board member updates do we have any updates from the board none at this time okay moving on item six the consent agenda can we have a motion to approve the consent agenda i'll move that we approve the consent agenda as presented charlene diaz i'll second that motion anna boyd all in favor aye corey burgess aye amanda ayman aye charlene diaz hi anna boyd so moved item 7.1 policy jjj extracurricular activity eligibility dr stewart mr president and board members uh this is the policy that uh we did first reading on last month or at the last meeting and the only change is to recognize that we're only doing extracurricular activities uh not extracurricular activities but interscholastic activities uh in grades seven and eight so that's the only change in correction in this policy say that again we're only doing interscholastic only the only place we're doing interscholastic activities the only place we're doing is seventh and eighth grade yes like sorry that's fine i was like the only okay that's yeah the only change is just taking off six taking off six because that's it back at bullet pedal yeah any other questions all right this is a second reading so we need a motion to approve a motion to approve policy jj amanda amen a second that motion charlene diaz all in favor aye corey burgess hi amanda amen hi charlene diaz i anna boyd so i moved uh item 7.2 policy jk student discipline this also is a second reading are there any problems changes that we first that we saw on this okay so we need a motion to approve uh policy jk i'll make the motion to approve policy jk charlene diaz i'll second amanda amen all in favor aye corey burgess aye amanda aymond aye charlene diaz aye anna boyd item 7.3 jkd student suspension this once again is also a second reading any problems issues or concerns if none i will move that we approve policy jkd we have a second all second amanda amen all in favor aye corey burgess hi amanda amen aye charlene diaz hi anna boyd so i moved item 7.4 policy jke expulsion of students uh once again a second reading any questions and i move that we approve policy jke all second amanda ayman all in favor aye corey burgess aye amanda ayman aye charlene diaz hi anna boyd so moved item 7.5 health assistant dr stewart uh mr president and board members last last meeting i had several job descriptions for you and i inadvertently left this one off from the uh samples it was listed but we did not have the actual attachment so i presented again as in this case is old business so that we are for sure uh have it approved by the board any questions and i move we approve the posting for the health assist the job description the job description sorry thank you to help i have moved that we approved the job description for the health assistant i'll second that motion all in favor aye corey burgess i'm amanda eamon hi charlene diaz hi anna boyd so i moved item 8.1 fiscal year 22 budget revision number one dr stewart mr president and board members as i've reported to you via emails and publicly relative to our posting the changes that the legislature made in per-pupil funding occurred after we wrote and had to submit our initial budget so this reflects the changes in the amount of money we receive per pupil as well as excuse me as well as some increases in the waiting for students with in special categories so some of the special ed categories and this year they have added weighting for gifted students as well so uh the end result is that we could add about 300 a little over 300 000 to the mno budget and in the original budget i had designated and you had approved some money that was in capital to move over into mno we could move that back so all of the funding that is available for capital is in the capital budget that was about 180 000 difference unfortunately that 180 000 most of it is is taken up by technology sorts of items that we had been coding incorrectly into the m o budget and that was pointed out to us when we were doing uh the audit with the payroll audit firm who found some of these other things so the good news is that all of those expenses are covered it's just that they're in a different in a different budget at this time but it still left us a few extra dollars over in that budget and 300 over 300 000 in this budget and this is once again still based on adm from the spring from from the 100th day so those students that you saw the increase in students that you saw in that graph a few minutes ago won't translate directly into adm 300 and about 330 students but it should translate into about 300 students adm and when you calculate that out at 4 400 per student that's going to increase the budget significantly over a million dollars so right now we have a very healthy budget awesome any questions did i move we adopt the fiscal year 22 uh budget revision number one i'll second that motion all in favor aye corey burgess hi amanda amen hi charlene diaz aye anna boyd some out item 8.2 salary salary placement schedule classified dr stewart mr president and members of the board as i just said we have a healthy budget and it's nice to be in a position to be able to recommend to the board in this case for uh classified personnel uh an uh an increased or a change in the the placement schedule for our classified people um in the past this this whole schedule was coordinated with high school as part of the colorado river schools iga and we've not been doing that so that part of the iga went away i looked at how many employees we had in what used to be column one with the pay range that started with minimum state minimum wage of and fifteen cents and we have only seven employees who fell into that column uh after you know when we're not when it's just our district so i'm proposing that we move those those uh those two job descriptions which is bus monitor and crossing guard all of which are part-time uh roles into what used to be column two eliminate column the old column one and so reduce this from an eight column schedule to a seven column schedule and then move the base in each of those columns up 30 cents so essentially what you're looking at is the same schedule as last year minus the first column and with a 30 cent increase in row one across the board answer any questions you might have any questions and just a reminder that this is a placement schedule so this is what we use when we interview and and uh recommend to you for hire of a new employee in one of these positions so whichever column their job falls in and then based on whatever years of experience they have this is what we use to place them in a salary any questions all right then we'd like a motion to approve item 8.2 i'll move to approve the salary placement schedule for classified i'll second that all in favor aye corey burgess hi amanda amen hi charlene diaz hi anna boyd so moved item 8.3 salary increase for classified employees dr stewart mr president board members excuse me um i would like to recommend a 30 cent an hour raise for increase in salaries for our classified employees all of our current employees with the exception of the folks that we just moved from column one to from the old column one to the new column one uh because those the raises are already built into that move do we have any questions and i move that we approve item 8.3 i'll second amanda amen all in favor aye corey burgess aye amanda ayman aye charlene diaz aye anna boyd so moved item 8.4 salary schedules 2122 for administrators mr president and board members in the same vein this proposal raises the base for each of these columns by 750 which is the uh the same amount that each step in or each place in this and once again last year you approved this as a salary schedule not just a placement schedule so i'm recommending that you approve this new schedule which means that our newest principals or administrators will be uh would move up once one move up the from where they are placed initially and our uh returning administrators would move that plus have the raise of 750 i'm just i will remind you that we froze everybody this year so the in the spring when they got their contracts no one no one had a step raise at that time so i'm recommending that we change the base we raise the base and we also give people the raises we did not give them in the spring that's what i was looking at all right any questions all right then i move we approve item 8.4 i'll second that motion all in favor aye corey burgess aye amanda eamon aye charlie diaz aye anna boyd so moved item 8.5 salary schedule 2122 for our teachers mr president and board members in the same vein i'm recommending that we increase the base by 500 on our salary schedule for teachers this means that first year teachers would probably would have 500 more than their their initial contract they were offered but our returning teachers would have that 500 change in base plus their step once again this is because we did not we were not in a position in the spring to know that we would have the funding uh to do these raises and we do in fact have that funding any questions and this is sustainable through all of these we've been yeah one of the things that i looked at was to make sure that we would be able to sustain it and and part of that was knowing where our student count is right now and knowing that we are going to have additional money so the raises that you are approving tonight are in fact covered by that three hundred thousand dollar additions in the budget that you just approved so that three hundred thousand dollars covers the raises and the change in base that i'm requesting for all of these knowing that our numbers are going to go up and be sustainable in the next year we're always in a position in any year unfortunately to freeze you know to free salaries but i don't anticipate based on all the information we have that we would ever have to do anything more than freeze in other words not have to go backwards this would be sustainable so the first 300 000 covers what we've already done we have the new student account coming in yes okay um all right i i would like to see us figure where we could spend that in this last few items again um so that's something i would like to see is that additional student count go back to our staff also yeah i do have one question so you're saying they're going to go up a step and get the 500s or are they just getting 500 now or would it be a thousand dollars no it would be a thousand okay and um and somebody asked me the other day if it's retroactive and that i'm not quite sure how that applies but i mean it's for this contract year so since people have already been paid either one or two or three paydays then it means that that increase will be spread out over the remaining paydays so you know that it's going to look a little funny for them for next year because their first paycheck may if if we give raises it may not you know it may not look like much of a raise because this is spread out over fewer paydays but yes it's retroactive for the length of the work agreements or the contracts it's for the current school year yes so it will look larger because there's fewer paid it will look larger because it's fewer pace yeah all right and that was item i motioned to approve 8.5 amanda eamon i couldn't second that motion all in favor aye corey burgess hi amanda eamon hi charlie diaz hi anna boyd hey 8.6 increase one day substitute rate to mr president and board members um even though we don't have some of those igas anymore with the high school we do like to be on the same page as much as we can and we all know that it's really difficult right now to find substitutes and that's not an issue that's just in mohave county or bullhead city or even in the state of arizona it's everywhere so we want to become you know we want to at least be competitive with our nearest neighbor of the high school district and they recently increased the by day rate to 110 dollars just as additional information that i included for you they use 125 dollars a day for teachers who are initially long-term so i'll use the example of a teacher out on maternity leave for instance so that person's only going to be out five five weeks or six weeks they increase that pay to 125 dollars for any employee any teacher that they anticipate having for a semester or longer then they go to the 150.

us we got a week ahead of us now but most points given up 49 points just like last week and uh the fewest points at six the only other time that had happened back in 2009 played at home against breeze central rained its petunia off all day and night and it was just a mud bull all night long i just remember kyle breitenstein coming off the field and just covered couldn't tow in mud couldn't see the uniform couldn't see anything right so yeah definitely a weird feeling where we sit right now i haven't been in this situation in a while but again you know credit to our kids and you know we knew going into the year that it was going to be a struggle especially early because the number of kids that were taking their first snaps but you know we can't keep using that get to week three week four it's no longer their first snap so uh you know it's time to get to to have some better results than what we've had last two weeks and again our kids responded well this week so we'll see where we're at and you can't take anything against waterloo they had big linemen they pretty much pushed us around wherever they wanted to and we knew that they were going to run the football talk to coach germain last week knew that the running was going to be the name of the game for them didn't know what formation they were going to be set up for so they had a little bit of complexity i guess you'd say and they pretty much did what they wanted to and you know your opening drive whenever you start with a pick six right off the bat put yourself behind in a bad spot right off the bat too yeah um they yeah they pretty much you're right they did whatever they wanted to do and it's easy as an offensive play caller when uh every play that you call is six seven eight yards sometimes more and you get in a rhythm and you know a lot of people don't have not experienced that on the other side of that before it's really difficult as an offensive play caller and even a defensive play caller you feel helpless at times you're just kind of like reaching into the to the hat hoping to pull out a rabbit and every time you reach in there you're not pulling anything out it's not happening and so um yeah i mean it was it's always tough when it's waterloo it's tough whenever you're at their place but uh you know they had the credit goes to them you know they got after us and they pushed us around and challenged for our kids all week's been you know we got to stop playing so soft and we got to play we got to play aggressive and we're not going to play aggressive the results are going to continue to be exactly what they have been uh this is a sport that you can't be passive you've got to be aggressive and if you're not don't expect anything other than what you've got so far so that's kind of that's my next question to you i was going to ask you this a little bit later but it's perfect time now how do you how do you get that out of your players that's not something that can be taught or coached you got to have the guy that has that they have to have that it factor so how do you get that to the guys this week i mean you kind of tell them hey you got to win this game and get yourself in the right track of mine of things yeah there's no question that teaching toughness is difficult because you know some coaches will tell you that toughness is something you either have or you don't have but i think the one thing that that needs to happen and and hopefully at some point it will and it has this week in practice is that they start to have some confidence and build some confidence and feel more comfortable with their assignments because when you have kids that aren't um you know it's been a struggle in practice again uh kids the summer was probably not what we would want the most summers to be as far as our training and kids being around and and uh when kids are not a hundred percent confident what they're doing on football field they may not even be a kid that's not an aggressive kid they might be an aggressive kid but if they know what they're doing they become somebody that's going 75 because they're unsure so that's been the focus this week is our consistency and our execution and trying to keep it simple enough that they uh 100 know what they're they're supposed to be doing it's just become difficult and it becomes more difficult as kids get injured then you start putting kids in other positions maybe that they're not ready for you know that that becomes a huge challenge so hopefully we can stay healthy um this week and and continue to develop some consistency on both sides of the ball not everything was bad the other night we had the big 31 yard touchdown reception by drew meganson so that was you're down seven nothing you come back on that next drive i believe it was and you get that score and you're thinking all right seven seven six we missed the pat so you're thinking all right you know we're right here where we need to be so you had a little bit of glimmer of hope after that obviously everything changed but a couple stats from last week dom vaguely 17 for 19 17 for 29 156 yards one touchdown and something that we haven't seen dom do very often he threw a pick ended up going for a pick six but for the most part he's doing a good job protecting the football for you last year and into this year so that's a little bit of a little bit of a sign yeah that's good um you know those numbers are not typical dom vaguely numbers and i think part of that is uh when you're when you're not consistent up front quarterbacks get gun shy you know they start throwing the ball in places that they wouldn't ordinarily throw it trying to protect from getting uh getting whacked by a blitzing backer or whoever and and uh he made a bad mistake uh bad decision on that on that interception and he was trying to throw it away just didn't throw it hard or far enough and you know he understands but you know again when uh in the situation that you get get yourself in sometimes quarterbacks have a tendency to press try to make plays out of things that aren't there and you know as great of a football player as he is he's also human and so you know that's just the way it goes and and uh it was all downhill from there but but uh he's been pretty solid for us and i expect him to bounce back and have a big week and i would say every quarterback has had the feeling with coach horner you press that one time and you look over after that pick and coach horner's got his hands up in the air and you're thinking well he was there whenever i saw him it was just that split second afterwards so then they run to the other end of the field right yeah that's what's happening yeah right right so you have dom he's got those numbers mcconaughey comes back rushing this week five rushes for 36 yards meganson led the receivers with four receptions 60 yards and then you had jay mistler coming out of the backfield he had six receptions for 47.

thank you Carlos Mar if you can help us with the roll call today is a regular board meeting of September 9th 2021 at 5:30 p.m. members of the board and attendance president Cora present vice president Andres Quinto thank you help us with the roll call you caught me saying present correct yes I heard you and I don't know what happened there was like an echo of you the um sorry I had to mute the um YouTube because it starts echoing off um clerk Ernesto Beano here member Linda Chavez present member mfam here members of administration superintendent Dr Bower present thank you and at this time if you can join me in the Pledge of Allegiance I Pledge of Allegiance the flag United States of America indivisible liberty and justice for all all right and today I'd like to open up in honor of uh Linda thank you for mentioning 911 but in honor of all those that have served our country um and especially those that have lost their lives in one way shape or form um for each and every one of us to continue to be here um and that goes from military to our ancestors who fought hard um you know all that that represents for each and every one of us here um and our children to uh continue to flourish um in all of our alumrock community so we just want to honor um that at this time and then uh with that I'll go ahead and move on to item 102 discussion and or modifications of the agenda do we have any modifications at this time I see um trusty fam uh yes Madam president uh I'd like to move that we consider item 5.02 before 5.01 okay 5.02 before 5.01 okay I'm sorry go ahead and but I'll be next ask for any other changes on the agenda agenda before we yes um on the agenda on the Travel it's actually 1995 for the conference and the um hotel and the and Linda we'll go to that um I think when we call that item but do you want to change any items um on the agenda in the format that we have them in I guess just the amount that's the only thing I want we'll get to that the order the order of the agenda if you want to hear any items in a different order um but definitely good information Linda let's make sure to bring that up when we get there to item 501 uh but at this time just uh any last minute changes anything that we want to change uh Dr Bower I believe that we had talked about moving something and it's not coming to me and that you might um but I mean um Madame President I think it was in close session actually I just remembered it was the teachers um the recognition of the teachers and uh and the school administrators I just uh I'm hoping that our teachers are joining us and I know that sometimes our meetings run late and sometimes some of these items run late so I wanted to honor their time and see if uh you were all open to moving 701 before comments and communication um in case our teachers are joining us I know they have a long day at school already and so if they are joining us you know I'd love to um honor them I know you know uh we have a teacher of the year but we also have a list of teachers so just in case they are joining us if we can if you all are okay with moving that before 701 mainly 701 uh because then the week of the school administ will be in general so we'll just uh 7 1 before 301 so at this time just to repeat um the changes 502 before 501 and then 71 before 301 any other changes or to the agenda modifications okay I'm seeing none uh we do need to vote on that right unless yes no okay we're on AG grp sounds good okay so we'll move on to item 103 um just a reminder you uh the audience here the public will all have an opportunity to speak on each item um when we call that agenda item we will be giving public common time you'll have two minutes um unless there are more than 10 people uh then we might bring down the time but typically we H we've had no issues with that but that is in there just in case um so with that uh we will now open it up to oh me I did see your hand up did you want no no no no that's that's not okay so uh now we'll move on to 2011 public members who wish to address a board on matters that are not on the agenda um you can request to speak at this time if you can raise your hand and Jose will help us identify who is here for this item hi madam president uh at this time we have no public speakers okay I'll give a couple seconds yes we have Miss Sandra Rivera Miss Rivera you have two minutes please unmute yourself when you begin speaking the timer will begin good evening members of the board my name is Sandra AA I'm a t teacher at Chavez and I was just calling tonight um to ask that we take a look at our decision making um chain that we have I had an incident happen this week in my classro that has left me very unsettled and very unnerved we have siblings and one of the siblings is out and I was not informed which I understand I do not need to be informed on why the other sibling is out but at the same time on my attendance there was a mark next to the child meaning that there was communication with the office and my that child should not have been in my classroom and then the child was allowed to come back into my classroom for the last two days when they still had not done the 10 days worth of quarantining and or gotten a negative covid test from the onset of the symptoms and so I had to do the protocol but I was not informed that I could have been a possible contact through the sibling none of my class has received a letter on why this child went home after having been in my classroom for the last two days and so this is why the teachers are unnerved and are having an issue and not feeling safe in our classrooms and in our schools and with our students because we're not having that communication and so I'm asking that you guys please take a look at those decision trees that you do your chain of command and that you guys go over it again and make sure that everybody knows the proper protocols when I call and I ask why this child is back in my class with an O and I'm told oh it's okay I'll get to it later it's not okay that child stayed in my class for two days when they should not have been thank you thank you Jose do we have any others yes our next speaker is uh Kimberly doie miss doie you have two minutes please subm yourself when you begin speaking that timer will begin mute okay can you hear me now yes okay um uh thank you board members um good evening uh my inquiry this evening is about um the collapsing of classes and um M and then making classes at the capacity at the town hall meeting it was told to parents that lower grade classes would be up to 24 but it seems as though some classes are over the 24 cap and um in in covid and we know already that covid is breaking is becoming an issue within our district that we crowd the classrooms um parents were told that we would not CL crowd the classrooms and I'm just not sure why in in in in this year of covid that we would overload classrooms to capacity and over I don't understand the reasoning that we would do that to keep the classrooms under capacity would seem to be the most um beneficial to the health and safety of both students and teachers and staff so I I I ask you to defend why collapsing classes and filling them to Capac capacity or over seems to be a um an issue an event a thing that the district is doing this year um also I was also told that it was because there's not enough independent studies teachers and if you would not have made independent studies so punishing as to make them be involuntary and at risk of their jobs maybe more teachers would have uh signed up for independent studies without the punitive um uh things that were put on them thank you our next speaker is Miss Adrien ban Miss ban you have two minutes please unmute yourself when you begin speaking the timer will begin um hello uh my name is Adrien vain I'm a teacher at Joseph George Middle School um I want to say one of the things and this may you would think as a union member I wouldn't be on this side but I don't know who made the decision to get rid of our vice principles but our admins are not able to do their jobs and it is affecting the safety of students on campus and we can't get the supplies we need or stuff we need because our principal is busy subbing classes and she can't get she's she's one person and so um that that's upsetting to me the fact that I am a vaccinated person and so are my fellow colleagues and I can't eat lunch with them but I can be in a class with students that haven't been vaccinated I've had kids in my class test positive but I have not been told specifically that somebody in my class tested positive and uh I I know that I I it's the class size is we have over 31 at our school we have some classes with 35 kids in them there is no room for me to socially distance with these kids because there's just no room in my classroom and so I know that you guys still are negotiating the safety mou but these are some things that I would really like you to guys guys to look at and I know it's very hard for you and there's stuff that you know you maybe don't have control over but there's stuff that you do and there are things that you can help us with and I believe you know if we all work together we can feel more comfortable with all of this so and we also don't have a nurse at George as well so we're out quite a few people thank you very much I appreciate you're listening to me thank you Miss our next speaker is Miss Jessica leod miss leod you have two minutes please unmute yourself when you begin speaking the timer will begin hi can you hear me perfect um I just want to reiterate what my fellow teachers are saying it's like Russian Roulette every day it's it's so scary and so unsafe and everybody on Camp us especially our principal and our our admin in the front are doing the most incredible job of subbing and tracking covid and and you know going beyond what they have to do and because there's just no staff there's no Paras teachers are out um and our class sizes are flooded and that goes against the fact that then we can't mainstream our sped kits you know because their overc capacity um and parents are worried because their classes are packed um we don't have PPE anymore where is the PPE where are the masks where are the hand sanitizers um it's just like what is going on um windows are glued shut teachers still can't get their windows open um and the open communication the fact that we'll get one notice for an exposure but that could mean five kids or 10 kids or eight kids um so it doesn't tell you who how many kids it is you know what grade it is so it that also and it's not done timely enough and then it's up to the principles and the front office staff to do all of this why isn't there a designated person to do this to keep track of it um and then on top of that we're in the middle of negotiating our contract and we as teachers are literally risking our lives and our family Ames and our kids and it just seems that we're just compacted even more with safety hazards um and to why are we doing this you know we have Co relief funds that we shouldn't be cutting Corners we shouldn't be cutting and and having a lack of masks oh thank you thank you Mr OD next speaker is Kimberly do miss OD you have 2 minutes please unmute yourself when you begin speaking the timer will begin can you hear me yes okay just to pay you uh back off of my colleagues I just want to let you know that at our site at McCullum we still do not have an attendance clerk we have a new secretary um and we don't have an attendance Clerk and that means it's over overloading the office um I we were told that we would be getting an attendance clerk but that has not manifested yet at the let me just re um um reassert that at the town hall meeting uh it was told that uh classes would not be overloaded but yet that is not the case when teachers are out for legitimate reasons there are not enough substitutes now parents don't know that that the classes are being distributed to uh other classrooms which means it puts us over cap and we because of collapsing classes we are overcap now the parents don't know this which continues to make a a distrust in our district that we say one thing but yet we do another um you know there's been a buildup of distrust towards our district from the community because of years of problems and concerns and issues so here's another example of a distrust that will manifest from our community to our district because they're being told one thing and yet another thing is happening we are overloading classrooms collapsing classrooms we don't have enough substitute teachers the students are dispersed we are overloaded we're you're willing to pay us for the overload but you will not adhere to the promises made to the parents of not overloading the classrooms again you tell the parents one thing and you do another we already have a problem of distrust mistrust from our community towards our district I think it's time you start to rectify honesty thank you thank you our next speaker is Sean swe Mr s you have two minutes to speak please unmute yourself when you begin speaking the timer will begin all right my name is Sean swis I work at dorsa make this quick um today I had the heartful notice that one of our new teachers was reassigned after 15 days of getting to know her fifth grade kids there's a small classroom and she knows and as we know in elementary school our kids are way behind my kids in third grade are a year to two years depending on what subject I'm GNA have a very tough year um so I'm just want to let you guys know that I think our district does that the service by not telling new teachers there is a possibility that they could be reassigned somewhere else and this year especially could be reassigned to doing independent study I feel bad for this teacher she she's going to be a great teacher and or is a great teacher she comes with eight years of experience from another school district she was hired it was told that she would be in a classroom now I don't know what parents or what board members have or kids at their at school just think if your kid was reassigned after 15 days where they're just getting to know their teachers and now they're pulled away I hope you know I hope it doesn't happen to your kids and last but not least as we know we don't have enough Subs I know pay went up finally to $200 I have I have an offer I hear that everybody in the people in the do can substitute now I heard Mrs bow you that you substituted in a TK class I heard is that true okay well why don't you make an offer hopefully maybe you will be coming to the middle schools or coming in to see what we're fighting about this year about having no subs in these classrooms so board members please look at what they're doing and try to also settle get our contract settled thank you thank you Mr our next speaker is Miss Brenda sendas missas you have two minutes to speak please unmute your microphone the timer will begin when you start speaking missas if you're speaking uh your mic might not be on yeah sorry I could I barely was able to unmute myself um hello can you guys hear me hello yes we can hear yes we can hear you miss hi my name is Brenda has um I have two children in this school and they are both an independent study for personal reasons and I'm really sad that they have been not given the attention that they need um there was times where my son didn't have um anyone and he was waiting there and so sad and they have different grade levels in one group I don't know how this works how do you have second and fourth grade or fifth grade and Middle School in one group um the work is not for a second grader I'm just disappointed in that know this is new but I just want to make sure that you guys know what's going on with independent study as well we do have a group of kids that cannot go to school and they deserve the right for a fair education like everybody else and right now they don't have teachers and I understand we have a short of in teachers and I just want to say that thank you to all the teachers that are hanging in there it's been very tough I've seen everything you guys are going through and I empathize with all of you um I do want the board members to know that you should visit our schools and see exactly what's going on because it is really sad how we are failing our kids and not all Protocols are being followed um I would love you know for the distancing but there's they elbow to elbow in class and in the caeria CO's getting worse this isn't a game and we need to prioritize the safety of our kids and our teachers and our staff and one of the things is sanitizing soap has to be there at all times and ensuring that the classrooms are being cleaned every day every single day and I'm not sure that that's happening thank you thank you m has our next speaker is Jeff Jeff please unmute yourself when you begin speaking that timer will begin you will have two [Music] minutes hi this is uh Jeff baa from um I work at a few School sites um what I'm going to be speaking on is what I've seen happen um at painter Elementary um I've noticed um when I've been trying to get a hold of the principal there um I call his office uh the phone line is no one's there um where is the principal well you look outside uh the portable he's running around chasing kids because he's had to um be out for all the recesses and all the lunches for all the kids um I asked him how long do you think you're spending um monitoring recess and lunch every day and he told me two and a half hours so arguably the most important person at painter Elementary is spending two and a half hours every day out in the hot sun uh supervising kids on the black top now to me that doesn't seem like a recipe for Success um at that elementary school I also um was surprised with the way they do breakfast at the school um when I started there this year uh the students are go after the bell rings to start school the students go into the cafeteria the kids wait they bring the breakfast back the kids eat the breakfast in class um that's losing valuable instructional time uh I don't know if there's anything that could be done about that but it just doesn't seem like a very efficient way to start the day um when the kids are freshest in the morning and should be learning that's all I have to to say thank you thank you our next speaker is Randa Barber Mr Barber you have two minutes please unmute yourself when you begin speaking the timer will begin good evening uh board trustees and Dr Bower uh first day of instruction on the 17th the I had the the Delight to see trustee Karina her Herrera loera and Dr B in the band room at Renaissance at fiser and it was one of those moments when everything seemed to be lined up and I had a a very interested young student that wanted to learn to play so we immediately started uh I I'm glad that you were able to see that because that that that shows the character of our students they're so happy to be back they're so happy to be doing things uh so that's a really really positive thing I encourage you to come to the campuses and see that you're going to see a lot lot of resilience uh I had another student play for me today I'm uh assessing their their skill levels and he said he played piano and most students say they play piano and they play chopsticks and it's all good and then we proceed from there he sat down and played some Mozart for me so it turns out he's a very very motivated young student who you're going to hear very soon um I say all this to offer some encouragement for everybody hang in there uh we we really need to hold on to our resilience and our commitment we all have it uh it's very very difficult times but I'm encouraging you to hang in there let's get our contract settled and kind of break the cycle of all all of those delays uh we really really want to get this done because everybody wants to be back accomplishing something and you see it most in the kids uh in our in my bands this week was the week when they just all started to pull together and it's really a delightful thing to experience even under these conditions so I encourage you to come out to the campuses and hear our groups and let's get our contracts settled thank you thank you Mr Barber our next speaker is Dinda mendosa miss mendosa you have two minutes please unmute yourself when you begin speaking the timer will begin good evening um board members and Dr Bower um I just want to voice what my colle are saying and please settle our mou and please settle our contract the sooner the better we can start moving forward thank you thank you Miss mendosa was that it Mr Tavis yes uh Madam president at this time we have no more public comment thank you so much uh on and at this time we'll go ahead and um I'll turn it over to Dr Bower for the special recognition of the teacher of the year thank you Madame President um it's it's it's emotional it's an emotional moment for me when we celebrate teachers and classified in anybody who's doing an amazing job in the middle of very hard times and I just W to um say that brief thank you for each and every one of the teachers that are going to be presented to you my my Miss Barbara Campbell tonight but I W to just make it very public that the the recognition the teachers are getting tonight it's quite uh unprecedented because these times are unprecedented and to be able to obtain that honor is quite an accomplishment I also want to say the same thing for the rest of the team the rest of the uh 500 teachers who come every day and are with our children today one of the honoraries told me Dr Bower the first two weeks were very challenging but now this week feels so good and I just feel the joy back to be back in the classroom with my students and those are the kinds of things that uh I appreciate apprciate and uh thank you for reminding us Mr Barber to hang in there because you're absolutely right we're going to go through this together so miss Campbell thank you very much uh for organizing this for us thank you if I could share my screen can let me do this so what I'd like to do is is kind of share can you see the picture and the the the list of teachers yes okay so each year the school uh schools in our district nominate an outstanding teacher for consideration of as teacher of the year and for 2020 2021 the school year was one of a kind due to covid each nominee stood out in their own unique way a committee reviewed the nominee ations and we had had had the difficult task of having to select only one to forward to the to the Santa Clara County Office of Ed this afternoon we had a a a petite celebration in the patio as you can see the picture there of the teachers that attended um for recognizing the ones that came today to our celebration we had a little ceremony giving them all their their PL and a little gift and uh shared a couple of moments and talked and got to know each other and right here on the side you can see the names of the people that um that were recognized for their schools so I'm going to read their names we had Vanessa Perez from Adelante dual Language Academy we had Veronica Marquez from Adelante dual Language Academy to Martin Brooks from H aptitude Community Academy at Goss Hector at at Chavez Elementary Karina Nichols from citan elementary Amalia Alvarez because they were all nominated at the end of last year she was nominated for fiser Middle School saraka cuka from George Middle School Danielle lets from hubard Media Academy uh hubard media arts academy we had Forum mandani from Linda Vesta Kimmy Hiroshima from Lucha Academy Kristen Mohler from Lindale Elementary Trang Lim from mullum elementary Lynn Martinez from Meyer Elementary and Lynn retired but she came back to join us this afternoon and we want to thank her for that Maria mooli from painter Elementary Tamara bermudes from Renaissance Academy at fiser May to too from Russo Academy Karine Rivas for Ryan steam Academy and Abby Harris from Shephard middle school and we had the great honor also this afternoon of presenting our alumrock teacher of the year that is representing us at the Santa Clara County Office of Education a at a event that they have in October and I know pretty sure that our nominee or our our representative ative Tamara bermudes who is a special day class teacher at Renaissance Academy teaching 67th and eth grade and I know she was going to be joining us tonight so if she is here uh I know she would like to say a few words marel could you see if she is here she's going to be moved over right now she's per to sleep perfect hello can you hear me now yes Tamara Oh I was freaking out because there was no mute button and I'm trying to like put a sign up saying there's no mute button well welcome thank you so much it is truly humbling and a great honor to represent Alam Rock School District um with the county um I have an amazing class of sixth seventh and eighth graders with autistic superpowers they are unbelievable and last year was a blessing in disguise and they became stewards of their own education they had long lists of Zoom calls you know Zoom uh addresses that they had to go to and I had it all set up in in Google classroom and they would be able to say hey Miss Bermudas it's 10 o'clock I got to go speech or hey Miss Bermudas it's 11 o' I got to do this and um it's not just about me um it's about them and all the hard work that they put into it yes I I I do whatever's best for my students and I found that if you do not love your students they will not learn from you um my parents were so happy because they were all independent I had no parents sitting by their kids um but it it is truly an honor and I'm I'm very humbled to accept this this great this great award and I appreciate the district and I appreciate the support uh at Renaissance at Fischer and the inclusion that my students have there they're not just at school they're part of the school so thank you board members thank you Dr Bower thank you Miss Campbell I appreciate everything you guys do and finally I just want to again if any of the other teachers are present thank you again for all your hard work and for you know stepping up and being there for our students and really going above and beyond that we know that you do every day so congratulations to all of you and um we're super proud of you thank you so much Barb um and at this time I'll go ahead and open it up to the trustees uh I see Mr fam's hand has been up for a while so I'll turn it over to him uh uh thank you madam president uh two things first uh I think we missed Miss Tanner uh she got cut off I think at during public comments I just wanted to let you know that you know we uh May we'll probably need to go back and give her her two minutes but uh the other part is first of all congratulations to miss Bermudez uh uh uh you know I had the pleasure of observing her class during the Lindale summer school and I tell you uh to teach uh the way you teach special education in uh In Summer with such ease it was a it was a uh example of what what good teaching can do so I uh congratulate you and I as you uh as we as you move on to the as a nominee to the county teacher of the year award I certainly hope you'll uh you'll hit a home run and uh show the county what Alan rock is made of uh also I want to take the opportunity to congratulate all all the other nominees from the from the school Vanessa Perez Veronica Marquez Martin Brooks Hector Hernandez Catalina nicholes Amalia Alvarez CA uh Kara Danielle let Forum Mo chandani kimy Hiroshima Christen meller Trang Lim Lynn Martinez Maria mooli M too Karen Rivas and Abby Harris h thank you very much for all you do for our children day in and day out and uh you know Alan Alan rock is better for having you in our schools thank you very much thank you so much trusty fam and I'll go ahead and turn it over to trusty Beano yes thank you I also want to congratulate everyone um you know it's already been said but having at any level um whether it's in the district office or students or parent parents but particularly teachers in the classroom we understand that this is a super difficult challenging constantly Dynamic environment that you're having to function and perform in and to know that there are many out there who are going above and beyond and those of you tonight that have been selected it just um you know it's impressive to know that that kind of work is going on something that we already knew um but it's good to hear and especially esally I just wanted to mention in the words that were spoken tonight by Miss Bermudas which I um give a a separate congratulations obviously and and good luck um in going to the next step but I think the two things that about what you said number one um I think you said something along the along the lines or to the effect of um students with autistic superpowers um and forgive me if I misquoted that but I think it was something along those lines and you said something also along the lines of it's not about me it's about them and I think with that kind of framework that kind of um philosophy behind your work it's no wonder to me that that you've received this recognition because just in those words in in the very brief um speech that you gave it's very evident to me how you in this difficult environment are framing the work that you do and obviously see the impact that it has on our students so um I want to again say I'm I was just impressed with those lines I'm impressed with everyone's work and I want to again extend congratulations to you all and thank you for the work that you do with our kids thank you trusty and uh do I see any other hands up I don't um I'll go ahead and add um just to add to what uh my peers have mentioned already just want to thank each and every teacher out there you know unfortunately we can't uh give these Awards to all the teachers uh but I know that you are all giving all that you have um and I see it and I hear it and you know my daughter comes home from school um so I I'm a mother and I see it in action and I want to thank each and every one of you um congratulations to all the teachers that were um on the list today and especially um to uh our teacher who will move on and hopefully um get the teacher of the year for the county um but in my eyes you know uh all of you that were uh named today uh had more than one person right more than me or more than any one of us saying you're doing a great job um you had your name submitted somebody um intentionally thought of the things that you are doing to show your leadership not just in your classroom but in your school um and each and every one of us right um we we our actions and our energy has has a ripple effect so I can tell that you are doing um that in a very positive way that's affecting others including um those that nominated you and uh put your name on this list and I just want to quote um Malala Y yfai which is one of my favorite quotes and I've used it before but I just want to reiterate it know one child one teacher one pen can change the world so thank you all for changing the world one child at a time um and I love love love the fact that our honory today use the word love um absolutely I think you know we must love what we do we must love going to work whatever that is and for you all it's going to you know your classroom and loving each and every one of your children with all that they bring um you know the things that make us grow sometimes you know it's that medicine that we feel you know I think about that you know and the work that I do sometimes it's like why why is this sometimes so hard and it's that area that is you know that helps you grow and so thank you for mentioning that and for loving each of your children um and I know they're your babies too when uh you're their teachers there in your classroom so thank you again um and with that I'm going to go ahead and uh hand it over to trusty kto I see your hand up trusty kto sorry about that I'm having issues with the unmute button I want to also join uh the rest of the board and the administration in uh thanking our teachers and uh congratulating those folks who went ahead and received the the the recognition they rightly deserve very much appreciate every every U teacher who's out there um going above and beond during these trying times um I'll share with you all that I we had a situation my son got sick and you know this is co so the slightest cough or a fever all of a sudden um begins to send alarm bells and so I just have to um thank the teachers who are going through through the situation with that with with the students that they have in their classrooms and um and so we we lived the situation luckily he was not um he was not exposed in his his uh test backs came uh came negative um that's not always the case and so thank you all for stepping up uh to teach our kids during these very very trying times um I for one hear your calls and I appreciate uh the the the calls to to go ahead and and come to some sort of conclusion I'm not trying to go negotia in public but I've always been pretty clear in terms of my position that we need to be Prov in uh proper remuneration um that we need to go ahead and be fair uh all the while we all we also have to maintain fiscal solvency for our district and so that's just the perspective of one uh board member so I do appreciate your comments and and um I've I I've publicly stated my position in the past so uh with with a thank you you should come the the support for our teachers to receive proper remuneration and the support they do while always taking into consideration that we need to maintain fisal solvency as well so thank you all for the great work thank you vice president GTO uh trusty Chavez I want to thank um all the teachers who didn't get nominated because a lot of times you know how much work you put into it and what's the most satisfactory to you probably is the fact that you know that you're making a difference in the kids' lives and I want to thank you all for that sometimes you don't get the recognition but that doesn't matter because the kids know that you're doing a good job and thank you very much and congratulations to the winner thank you I already went through the next item just kidding uh thank you so much so seeing no no more we'll go ahead and um move on to the next item so we're coming back to item 301 uh we'll go ahead and start off with Teamster I'm sorry Alam Rock administrators Association Jose can you um help us uh locate Madam president I did mention the the issue of Miss Tanner being missed in in public comment would it be advisable to you know give make sure that Miss Tanner has her two minutes before we move on to item 3.01 um let me uh double check in regards to um how much time did she speak no she did not speak and when you say she she got cut off you know in I guess she in the I guess she may have been uh she put had her hand up before we got to item 7.0 uh 7.01 so I think she got cut off so I just wanted to make sure she got her two minutes thank you trusty fam um I was unaware of that I know we waited a couple seconds um Mr Chavis if you can find her and um give her the ability we'll go ahead and give her her two minutes and I just want to remind our public that once we are done with um an item you know we're not going to be able to come back so make sure you keep your hand up and stay on um and you know once we're done with everybody that has raised their hand if you raise your hand up after that then we're unable to come back to you so I know sometimes you know we're doing a couple of other things and I get it um but if you can just keep your hand up you know and just be patient so that we make sure we call your name and I will um um continue to allow a few seconds for those of you who maybe are walking back to your computer to give you enough time to raise your hand so um do we have I think trusty fam said Miss Tanner maybe yes Madam President we have Miss Tanner Miss Tanner you have two minutes please unmute yourself when you begin speaking the timer will begin good evening Lord and superintendent um I did raise my hand while Addie vain was speaking so I did not put it in at the last minute it kept being lowered for me and I would raise it again I think I raised it seven times so thank you for giving me the opportunity I have two things I would like to speak on my behalf and then I have a letter from a colleague who's unable to be here um I I am I love I appreciate what was said by the G that is representing us for the county and I appreciate everything that all of these uh nominees have put in toward our district um the piece I love that she said is that if you don't love your kids they were not going to learn and we love our kids and another thing that she said and even Ernie I mean sorry Mr baharo said it's not about me it's about them and so that's where I in is is it really about them because we've collapsed classes I am my class is now over the limit I can't even walk around my room my students are fourth or fifth grade and they're performing at a first grade level is that really about them it's to take them from a class of maybe 24 and put them into 33 and 34 is that about them because it's not about me it's about them and I would love to be able to reach these students and with that I will now read this is now going to be another two minutes because this is from Kelsey Rothrock who is not able to be here tonight so I appreciate the extra two minutes for her and I'm reading her letter and it says good evening to the Board of Trustees and superintendent Bower I had planned to speak to the board directly tonight but due to a family matter I am unable to attend thank you to miss Tanner for sharing my concerns what started out as a potentially fabulous school year filled with collaboration potential and progress has quickly become a year of feeling defeated disrespected and unsupported within the first four days of school our team was told that a fourth grade class would be Clos and I would become a 4 five combo class due to lower enrollment in a year where where students have not been in school since March of 2019 the focus should be on smaller class sizes but instead I now have a combination class of 30 students the fourth grade class that didn't close has 32 students and the fifth grade class that didn't close has 33 students it is near impossible to social distance in our classrooms and I but I question if safety is really a concern I reached out to the board in the superintend immediately with my concerns only to hear that we have have to have teachers for independent studies classes and that we have other areas of need that we need to finance smaller classes are not part of those plans I do want to thank trusty fam and Dr Bower for responding to my emails I looked at the agenda for tonight in it you are going to approve 250,000 for silin learning after school tutoring and 250,000 to tutor work for after school tutoring 128,000 for a playground system why is that money not being put into class sizes we need to support our classrooms I'm really questioning this funding why isn't the priority for our students that are attending in person why at a time like this do we have only one psychologist for three schools this year doesn't feel like that at all it doesn't feel like we're doing what's best for students the morale of our school is very low and the teachers don't feel heard or respected thank you um and now I want to bring it back to um item 701 I appreciate Miss Tanner for coming back and also reminding me that I didn't open it up for public comment so um coming back to item uh the special recognition I'm going to open it up now for public comment um Jose can you help me uh with the public comment for the teacher recognition um teacher of the year and I apologize for moving past that so quickly uh yes Madam president at this time we have no uh public speakers with their hands raised okay we wait a couple of seconds do we now still none okay okay now we'll move on to item 301 alen Rock administrators Association I see a hand up so say uh if they're here for the last one that's fine yes uh principal Garcia good evening are you able to hear me yes perfect good evening board president members of the board superintendent Bower and Alan Rock Community my name is vivana Garcia I am the proud principal of dorsa Elementary and serving as ARA secretary and President elect this year I join you this evening at the tail end of the fourth week of the school year 2122 school year a beginning of year unlike any other on behalf of ARA I want to thank every single Alam Rock member including parents and students for coming together during this time together we have supported the safe trans transition into the 2122 school year by implementing numerous health and safety protocols supporting families requesting long-term independent studies reinventoretv cafeteria seating and protocols to ensure students are safe during lunch posting County Office Representatives during Williams visits hosting back to school nights and so much much more we would like to ex extend a special thank you and recognition to all board members who have visited our sites during the last four weeks all classified and Teamster staff who have graciously worked additional hours in order to help with supervision calls to family preparing our sites and provide any support necessary during the last four weeks all teachers who have provided a warm reassuring welcome to students supported colleagues to their schools shared ideas to help streamline new protocols special recognition to Renaissance at fer and Matson communities who have had the added task of transitioning from four School communities into two and have done so successfully to principals assistant principales and District directors who have stepped in to sub in person or virtually when needed or picked up the phone to check in on each other and offer support and to all District staff who are working around the clock to respond respond to site needs in the coming weeks we will be focused on preparing for the roll out of weekly covid pool testing at our sites finalizing plans for the Extended Learning Opportunity Grant that will provide intervention services at each site with a shout out to adalante 1 for getting a head start with their intervention and homework Center and deepening systems to support students mental health alongside our new elementary school counselors a big thank you there and of course working with teachers to analyze an action plan around the beginning of year assessments which we should have by the end of September early October thank you so much thank you uh next uh we can have uh Teamsters anybody from Teamsters here President we have Mr welcome good evening uh members of the board Madame President superintendent B my name is Tom Fu can you can everybody hear me okay great uh I I would like to just uh you know thank all the teachers and all the staff um you know you guys are doing a tremendous job by coming back to a school year that's um unprecedented very challenging for all of us um I myself you know been working around the clock to support anything and everything that the district is asking and along with that uh we're we're here to support you the teachers your your classroom the students uh you know it's it's it's a very challenging time right now and you know for those of who don't know who don't know me I'm I'm one of the few that's left uh you know working here at alen Rock for the past 21 year I started my you know my job as a HVAC technician and you know since then I've been you know going and going and and you know is still going to support um all the needs that the district has I know we have infrastructure and Equipment that's that's age uh Beyond you know our our time but you know we're doing the best we can to support you get your equipment fixed make you comfortable in in your classroom so that you can teach teach the students so that they can learn and thrive from you know their education but I just want to you know assure you that you know Teamster we're here to support you and you know as far as you know cleaning maintaining uh feeding the students we're we're we're here you know from day one since you know covid started Teamster has been uh on that on that boat you know uh chugging along and and supporting you know whatever ever needs the district had uh and and ongoing anyway I'd like to also uh thank Madame President for acknowledging um the members of the military from our country uh in protection of a great country right now um I myself if if you don't know I'm a 2022 years veteran of the Armed Forces myself so I'm very passionate when it comes to Military and the recognition that that you acknowledge um you know I I love this country and I love what I do and I serve you know my my job is basically you know serve the community the the country you know whatever I do it's it's just just a you know it's what I do and what I love to do uh on that on behalf of that uh you know I'd like to welcome all the teachers back and you know it's good to see see you back and I like the fact that I I like to go out and visit you because you you know not not because of the issue that you have there but you know to assure you that we we're here to to to you know we're in the same boat to to continue our uh the education for the students and you know you know make the best of of this um this time during this time and it's uh it's very U you know satisfying when when you uh can can do your job and do it a good job at it you know I'd like to thank the teacher for doing that and stay with the you know stay with it we need to be resilience and just um you know move forward these kids the students needs us and at this time more than ever so that's that's what I wanted to tell the um you know the board and and the rest of the teacher staff students community members uh we're here for you guys thank you very much thank you Mr Fu uh now I'd like to open it up to California school employees Association Madame President Miss Sharon fontain sends her greeting she not able to join us tonight okay thank you uh uh next we'll go to Alam Rock Educators Association we have Joselyn or somebody here in her place good evening can you hear me yes welcome the opening line for everyone um I too would like to congratulate all of the teachers who were selected to represent their school sites as Teacher of the Year this year and a special acknowledgement to Tamara Bermudez who was chosen to represent alamro at the county level I have had the honor and the pleasure of working with many of these teachers in different comp capacities whether it was as uh colleagues on my own staff or through area and know that we do have a remarkable group of teachers and uh they're all special they're all teachers of the Year especially for last year anybody that made it through last year and is still with us is deserves honor so um moving on I know that you've heard from many of the teachers or some of the teachers anyway that have um joined us tonight uh it's kind of interesting in that I when I sat down today to write some of the what I wanted to touch on I had no idea that basically I would be touching on almost everything that you've already heard but I I'm going to share with you you may not want to hear what I'm about to share with you but if you sincerely have the best interests of our students and staff in this District at heart I urge you to listen with a solution oriented mind set aside any excuses or blame and take seriously the concerns that I'm about to share with you because they are genuine they are not simply complaints for the sake of complaining trust me the teachers in our district don't have time for that the majority of us just want to do our job in a safe environment we want clear consistent protocols to be followed across the district to protect the health of our students our families and ourselves this is just not happening by overcrowding classrooms above the maximum class size with no consideration for mainstreaming of specialed students is an issue why splitting up students and adding them to already overcrowded classes because there's no subs to cover classes is an issue by not providing prep periods to those who have it um afforded to them under our bargaining agreement because staff needs to be pulled to cover in other places that's an issue by not sending students home from school who are clearly sick is an issue and I don't just mean a slight cough I mean students that are running fevers and have coughs and have covid symptoms while they may not have covid they are experiencing multiple symptoms and they are being sent back to classes by piling on more work for teachers to do whether it's assigning them to more committees or requiring detailed lesson plans is not just an issue it's ridiculous this year by Under reporting close contct covid cases for fear that the word will get out is not just an issue it contributes to the spread of this pandemic by running out of basic PPE I'm talking masks and hand sanitizers is a safety issue and the list goes on and on I ask that you acknowledge these issues validate the concerns even if that means that you must go out to the school sites and talk to the teachers who are living this and then let's work together to come up with some workable Solutions I know you have received many emails from Individual teachers because I've been copied on some of those emails trust that it takes a lot for teachers to take what little time they have in their day to reach out to you but the general feeling across the district from area members right now is one of desperation and defeat I honestly have not felt the morale this low in many years and from what I understand it's not just among the teachers who are feeling unsupported and flailing right now we have only been in school for 17 days and we already have five teachers who have quit we have more that have asked to we have more that are waiting until their positions can be filled so they can leave two of those those were brand new newly hired teachers we understand that there's a shortage of teachers in California but there are still steps that can be taken so that we don't scare away the ones that we have here and we have good quality teachers dedicated sacrificing their health and safety every day there are certainly things that we can do to improve on the appeal to attract teachers to come to alumrock but we just aren't doing so sure the sub pay was raised and I truly appreciate that that was great and when there was no water that was um reaching the school sites during those first few very hot days changes were made that were that allowed for Direct Delivery to the school sites two days a week I've now been sent pictures of the water supply and and how excited everyone is that it's available everyone is grateful for those changes that have been made but we need more actions taken like that that not only increases pay but improves our working conditions not all actions cost money even though we certainly shouldn't be short of funds with a 5.07% cost of living adjustment coming in and an additional $56 million from the state of California that's more than onethird of our operating budget most of what the teachers are asking for in addition to basic materials and PPE that again appears to be in short supply is to know that their safety is a high priority however instead they are hearing excuses uses and receiving blame you expect us and we expect ourselves to have high regard for our students we are respectfully asking for you to have that same high regard for our safety and our working conditions sometimes it may mean taking a stand in exceeding the minimum allowable recommended guidelines set by the county or the state health Department to better protect the students and staff in alok ARA acknowledges that this is a difficult time with unique constantly shifting challenges we also believe that if the District administration and you the our Board of Trustees listen and carefully consider what we have to offer there will be an opportunity to make noticeable improvements to working conditions that teachers can find comfort in please stop telling us what can't be done or what you're choosing not to do and start taking actions that show us that you have our backs thank you thank you uh next we'll go to uh super thank you Madame President um there's a lot of things going on in my mind in terms of um how this year started and it certainly was not um something that we imagined a year ago like year ago we were also opening in a very different situation and we heard some very similar concerns in in in terms of support um but nobody has had a playbook in terms of covid and it's been one of those situations where the only way that we can uh move forward is to be able to to listen to each other and to work through things through these very difficult things together I want to uh comment specifically on on a couple of items so that not only our staff but also our stakeholders are very are uh will be clarified in terms of the way we send notices for covid because these the those um guidelines are not prescribed by the district and I have no authority of changing them or twisting them or or having a different protocol those come from the public health department and they are the Authority for us to go to in terms of how do we respond when there is a positive case in our sites or there's closed contact so that is the reason that there are multiple notices um there are two main kinds of notices one is a general notice to the staff when there is a case and there's another notice that is more specific to close contacts all of those Protocols are given to us by the public health department and our nurse staff have been through Heroes through all of this because they are the ones helping us making to make those determinations of who gets which kind of note and so the moment that we receive that HR sends the general note to the site and if uh staff is paying attention there are multiple notices sometimes that goes within one day so I cannot understand how that is concerning but all of those go back to the dashboard that is readily and publicly available to anybody who wants to know and see the close contact notice goes to specific individuals that the nurses and the county deem to be appropriate our nurses don't make those decisions by themselves they also connect with the the county uh Public Health Department to make those determinations that also includes when somebody sends a child to the office with symptoms because we take those very seriously right now the people that are making the decisions of sending students home have been the nurses I have also issued reminders to parents to be to are on the side of caution and to keep their students at home if they have any of those symptoms and um it's a reminder but we cannot prevent our students from being uh in school and so I just wanted to make sure that um these are the kinds of notices that are going out and the those notices in the staff in the generic staff notice it says the number of uh cases per the site so that is the way we are keeping all of our staff informed about this these cases and we place those numbers in the dashboard so we are able to do to communicate with our stakeholders in terms of those numbers the second thing that I wanted to mention is that um under these circumstances the whenever a student is sent home to be quarantined or stays home to be quarantined their education needs to continue and this does not mean that they go into Independence studies because that's a different uh legislation that we were imposed again Alam Rock didn't pick this this is something that we have to implement so if a student goes for in every case that's the other main thing every case is different I cannot say none of us can say if this happens then this is the way we're going to do forever because we're dealing with specific cases with specific Health situations that are different from each other that's what makes this very difficult students have a right to continue their education and so teachers will be preparing and are preparing already because we have already some of those cases packets of Education of of the homework and the things that students need to continue in while they are in quarantine um lastly I know that I have not been able to um have a you know a a comment on all of the issues that were presented but I'm certainly listening to them and I want to thank to all the staff members and the teachers specifically who have sent me directly their questions their concerns I appreciate that you come directly I do also appreciate apprciate a couple of the comments around supporting principles I totally Echo that it has been a very difficult time for them um not so long ago uh we had to go into major savings mode and we are still as a district trying to navigate through that and just to remind everybody on the May meeting CA gave a detailed present presentation regarding how the covid monies were going to be spent so if anybody has any more questions about that please go back to that presentation is online every anybody who has any questions about how alumrock has spent those funds please refer to that presentation because that's what it is I will I've been checking with sta regarding the the concerns about the PPE because that is something that we are very concerned about and it would be very helpful if we get the specific sites sometimes when we say we're missing PPE and if I don't have the site it's very difficult for me to to follow up but I also want to shout out to Mr Ed yel who has done above and beyond the Call of Duty and all OT making sure that our schools are taking care of so very difficult times very difficult times excuse me but at the same time um we need to survive them together and that's why when Mr Barber said that I really appreciated that um and it is my allergies what you're hearing in my voice so I apologize for that um but I know that together we're going to move forward these times are not easy the only way we can survive them is to have flexibility and I know that's not something that people want to hear but because our own guidelines are constantly shifting from August 3rd to today we have received three different decision trees from the county so if you think it's confusing um it is also confusing for us sometimes and we just have to re Reet and move forward we have I have no choice but to follow those guidelines those are the protocols so thank you everybody I Echo the frustration I Echo the anxiety I understand that completely I wish I had a magic one I wish I could in one word or in one sentence be able to make everything right um but I can't all I can tell you is that we're trying our best and um um knowing that each and every one of you the 1,140 staff members and multitude of stakeholders care deeply about this community and the only way that we're going to move forward is if every single one of us gets a vaccine when it's appropriate that's the only way to erase covid from our Mist thank you guys thank you Dr Bower um and at this time I'm going to open it up to my peers any trustees who would like to say something trusty Viano yes thank you uh Madame President um so first of all I W to just take a step back and I actually want to thank uh Mr Tom Fu and for his words um in his section of our updates here and you know I really appreciate that spirit that I think very clearly has been ex exemplified by you know Mr Fu and his Teamsters all the you know our employees who are providing all of those services and that is also exemplified in other areas of the district as well that Spirit of you know it's we've referred to it of resilience of you know pushing forward and trying to um you know make sure that the children that the students are are at the Forefront of what we're trying to do here so so I I am always you know appreciative of those efforts by by teamsters and I'm really appreciative of of um those comments tonight and also thank you for your service I wasn't actually aware of that your personal history so thank you very much for that um I also want to thank Dr Bower for um for your comments tonight I know we keep saying and it sounds like it's I don't know I feel like it sounds like it's just something to say at this time that these are difficult times challenging times unprecedented times at some point those just become words kind of but it is the reality and it's it's hard to come to grips when maybe you're you're at the front lines and you're on you know doing that work to hear those words that oh this is just challenging times and these are you know may sound like excuses and I speak from my own personal experience as as an employee of a large organization that you know brings its risk with it and I contracted covid um you know back in December and and you know I understand how you have an organization saying all the protocols are in place and things are changing and it's Dynamic but yet you're in that office you're in that classroom wherever it may be and you're putting yourself at risk and some of us you know have been exposed and had covid and have these you know long-term effects and all of those things so I get that and I appreciate um hearing those things in emails and and hearing the the very raw concerns and and um thoughts of our staff and I I personally take um the approach I I don't typically respond to each and everyone because for me it's important that a single um me message gets out there and I don't want you know for a person to send an send a question or a statement and then have five different answers and and add to the confusion that they may already feel so I know Dr Boward does an excellent job of responding to those at least to my knowledge and so um you know when I do have concerns or questions I do bring those up and I know all of us has trustees bring those up you know whether it's in close session or individually or whatever it may be um but I do thank Dr Bower for for taking a moment to kind of respond to the reality from her perspective of of what this looks like um and I think finally one thing that you know is important to me is um at the end of the day we we have customers or clients or or you know those that we serve whatever you want to call them and that that's our students that's our families that's our community and for all of us I think um that word trust um you know trust in what we're doing and all of everything that goes along with that is very important and so you know whether it comes from the perspective of being um transparent about our finances and and our budget which Dr Bower alluded to in her comments um whether it's about covid related issues whatever it is I think that our families in these very difficult times need to have you know feel trust and so tonight we have on up for approval um uh another contract with a panorama I believe is the the company that we use to do a lot of our um surveys and and to get a sense of different per different perspectives of the district and how we're performing and I can only well not only but that type of data is a lot of what I go by in trying to assess that trust level from families and students it's not the only thing if when I received emails from we received some emails this past week from um parents and community members um that's also uh you know something that we take seriously but it's also the data and so um you know I just want to be make sure that the message that gets out to the community yes there's different very difficult and challenging times we're trying to address them as they come and adapt in the moment but also I'm encouraged by the fact that at least the most recent data um that our Panorama surveys got to us was that there is a large like 95 to 98% I don't remember exactly but our parents and our community has a high level of trust in you know their children being safe in schools the work that's being done that that's that was proven out at least from the data perspective in our last Panorama surveys that we had so you know I look forward to you know that item tonight because I think that's data Maybe in the next one we do see something different if people are saying that there's no trust in the community or it's diminishing then I would expect to see that reflected in that data but at this point all I have to go on da from the data perspective is what we have most current and that is a high level of trust from our community and I think that's important that the community trusts the work that's going on and and they know that it's not perfect in our own personal lives we know that every situation isn't perfect whether it's you know whatever it may be but um I just kind of wanted to get that out there that I get that there are things that we can always improve on but they're also in my opinion based on some objective information is a high level of trust in the work that we're doing that also includes Audits and you know all the things that we've gone through the past few years that also bear out this consistent um ver validation of the work that's being done and the trust that the community can have in the work that we're doing so with that being said um I will again just thank everyone top to bottom bottom to top and all over the district for every thing that you're doing and we will continue to be with you here um to get through this and move forward as a district so thank you thank you so much trusty Bano uh trusty fam yes thank you madam president well first of all uh you know being that Saturday is September 11 and it's marks the 20th year of that I wanted to first uh take this moment to uh pay on pay respects to those who lost their lives and as well as those who uh put their lives on the line uh in Ser uh in service and I reference uh our very own Tom po who is a a veteran so I wanted to make ensure that we honor those who serve and especially uh those of our Alam Rock School District who have served in the military uh thank you thank you very much uh just a few things uh uh I wanted to give a quick update about uh the disposal of surplus School properties I'm happy to say that uh at the August 19th meeting when members of many school districts came to that public meeting and voiced their opposition I'm happy to say that uh the city of San Jose has for the time being uh decided not to move forward with proposal that they put forth in March but um I wanted to still stress the importance that our district as well as many of the school districts that I wrote to in the course of uh making uh our fellow school districts aware is that uh the city still continues to plan towards making roles regarding the regulating our ability to manage our our school properties and um that's something that we must still remain Vigilant and I'm proud of the fact that this board has passed uh a resolution that I proposed opposing that City policy and authorizing this District to take necessary action uh to oppose uh that unjust City regulation so you know for the time being we've we may have round one round one but we've got to keep working at it for round two and Beyond um I also want to thank um this has been a tough tough school year if I were a screenwriter for the X Files and I wrote about this i' probably be I would probably have been fired because no one would believe me but uh as they say truth is strangered in fiction so I uh all the members of teamsters all members of uh CSEA all our teachers all our un non-represented staff and administrators thank you for uh making this school year work as best as it can possibly can in perhaps the most challenging circumstances since the Great Depression and I also want to make some make sure that uh I I especially thank all the teachers who uh though may not have been nominated for Teacher the year uh this District would not work without you all so I uh want to thank you from the bottom of my heart uh for all your service lastly uh on a hope upbeat note uh uh there is the Moon Festival Saturday September 18th our very own uh Vietnamese dual language Emer at the painter uh will be taking part in the parade so I hope that uh you know I will I certainly uh will be here to support support our kids I hope that you know where where we can we all turn out to uh support Alam Rock kids as they March forth in the community and you know make us proud um you know and on that note Madam president thank you very much thank you trusty fam any other trustees I would like to say anything before we move on I'll call you uh trusty Chavez would you like to say anything before we move on no you can move on okay so no no report from you I just want to make sure I give you an uh vice president PTO a chance to speak okay so I'll take that as no report uh vice president kto uh thank you madam president um I uh I want to thank those folks who came out and spoke uh for you know there was a variety of issues that were raised and I think it's important that uh individuals be recognized I know that it's difficult to come out and speak um you know you have a lot of stuff going on and um you do take your time and so I I just want to acknowledge you and appreciate your you coming out and letting us know what's going on I think that's information that is very very important and uh and if if need be then if you find that this is the only venue through which you can go ahead and be heard then then then by all means um I would hope that you felt you would feel safe being able to go to your sites supervisors and then you and Avail and use those channels but um I will take the information however we can I think it is important that we be informed things like um the lack of PPE uh as has been mentioned by the administration there there there may be reasons why that might be why might why why that might be the case and so we want to get to the bottom of that I personally want to know what's going on and so I intend to to ask uh for a response to that in particular so um thank you very much for that information you gave us with regard to Mr Barber's uh comments about music I think that's important that you brought that forward uh because it really highlights that Alam rock is going above and beyond uh we have neighboring districts who have said no to uh things like Arts the music music program Sports um we have obviously our competitors who simply go ahead and teach the test and um and focus on the Bare Bones education that they provide provide uh the the their their students and we don't do that here at alark and I intend to make sure that we continue to go ahead and invest in that comprehensive education that um every child deserves um and uh and so thank you very much for highlighting that uh area of um of elmrock that I think differentiates us from many other places whether it's our our award-winning Jazz program aiai program uh everything else that alamro invests heavily to go ahead and continue to support the community invests in is very very invested making sure that continues I want to make sure that we continue to highlight those things that differentiate us from our competitors both public uh school districts that surround us as well as uh our um publicly funded but privately operated competitors that are operate within outside of our district uh with regard to uh 911 I also want to take the moment to acknowledge the significance of of that date um my just was speaking to my students actually that brings to mind that I I also have gone back in person um to teach and so it's uh I'm very very excited also you know there's there there is the concerns that are shared by all those of us who are out there in large groups and in closed settings and so I share the concerns that are that have been raised so I do appreciate that um but yes uh we were discussing that that that most uh difficult event and it's it's you know I see the passage of time and how when I started teaching the students were actually very young and now they weren't even alive when it actually happened and and just know it as a memory and so it's important to share with those who um weren't there to to live it uh the experience so that the memory of those folks uh uh um isn't forgotten and that we can go ahead and um and uh pay respect to those individuals those uh individuals who were the lives that were lost that um thank you very much Mr President whoops okay thank you vice president kto and we'll move on um I'll go ahead and uh give my and uh and move on to the next item man tough times definitely tough tough tough times for everyone you know I I hear you teachers you know I um I too have gone back to classroom and started teaching a class at San Jose State University um and I think of my safety and my health you know all every time I'm walking into that class as well um so I can't imagine I can't imagine being in your shoes um and you know the more I think of leadership um you know I can't help but to think of some quotes that I kind of you know have have lived by you know one of them that comes to mind is a leader is someone who demonstrates what's possible and I also think of the leaders that were in these positions you know in positions like yours during the time of leprosy during the time of uh polio um you know our Humanity has gone through these things over and over and we pulled through right some of us didn't make it just like through covid unfortunately some of our family members or community members are not here anymore um and it's very real and it's very scary especially for those of us who have lost people and are continuing to lose people that you know are from our community I received a couple messages about you know a couple who have lost couple of people who have have lost their lives this past weekend in their early 20s because they didn't get the vaccine for one reason or another and so it's very real you know it's it's not I mean it's it's something we're dealing with on the um everyday basis and I get it you know when there's a positive and um you know if it's in your space if it's in your community you know the feelings that that can bring um so yes I'm with uh you know Vice president GTO when I hear that there's you know no PPE you know we need to know those things absolutely and know that um all the messages that we receive you know and uh there's one of me and you know working full-time at the emergency Operation Center and everything else that we get to do um is really impossible obviously for each and every one of us to respond to every uh every message um and those that can great you know but I ensure that I follow up with Dr Bower um and thank you Dr bow for responding to you know those messages and everything else that's on your to-do list um to ensure that our teachers have what they need in order to do their job um we also know that some didn't come back some didn't come back to the classrooms some didn't come back to their jobs and that's okay you know not all of us you know we're okay with going back to whatever that job was for us after this pandemic we each have our reality and there's no judgment right um and we know that those of us that have stayed and that decided to go back to the office back to the classrooms back to whatever that means um you know it's a little bit more of that like we we're showing up we're showing up and we're showing up that it's POS we're showing that it's possible I'm thinking of you know the leaders right I'm thinking of the uh Governor at this time who might lose his see because some people were not in agreement with some of the decisions he made which by the way make sure you vote if you haven't yet I'm thinking of you know um all of those that did everything they could and they still you know um lost family members community members um I'm thinking of the staff and teachers who are coming every day doing all they can and are still feeling helpless or disillusioned the morale I agree you know it's low for all of us I think at this time and we're all kind of doing our best as we're moving forward but know that you're not alone and you know we're here to support and um you know I'm thinking of the parents who have no choice but to send their kids to school when they want to keep them at home and be able to teach them from home and support them you know with a device and all that that takes but there's parents that don't have that luxury or that choice and our community members again also doing their best um to inform our communities and and keep keep keep us together you know moving towards and getting past this I think that it's almost like the tell end of that Marathon right it's the hardest time it's like H you know I might just like give up but you know let's let's work through it let's get through it and once we're past through this you know all that we'll be able to look back and just be able be able to breathe and continue to move forward and I want to also um remind each and every one of us of our children of those that are not even 12 right yet that can't even get the vaccine that hear these things that maybe you know hear conversations whether it's from their parents adults in their lives maybe a teacher on the phone or uh you know maybe somebody in their classroom has covid and they don't know who it is and the way it's being talked about you know some of these children like they have no choice or voice really you know they they're gonna go to school their parents says what they do their teachers they got to listen and follow directions so think of the those you know things and and our children who are depending on us uh the adults around them um and know that I will continue to do my part and um I agree you know with a lot of the comments that were made and Sandra Rivera again I apologize because I mistakenly hit uh you know a different button and then I communicated with her but Sandra Rivera's comment about that chain of communication communication is key so I agree with her you know ensuring that the communication stays consistent unfortunately at this time based or fortunately on what the Santa Clara County directs us to do even though some people might not like that or they think that somebody else should do it but we got to follow those guidelines and those change sometimes day to day week to week and we're doing one thing and it might shift again so thank you all for understanding um and also in regards to the chain of commands just reminding folks you know and I'm in agreement with vice president in you know ensuring that you go to your supervisors you know ensuring that you get what you need and if you're not you know Dr Bower is there and if she's not doing what she needs then we're here so we're always open right for emails and phone calls and my numbers public and my emails public and I encourage you again to go through the chain of command as well through your supervisors through your principles and if that doesn't work through the superintendent and you know if that's not working absolutely absolutely we're here um to ensure that you have what you need in order to continue to do your job safely um and as happy as we can at these times um and with that I'm going to go ahead and move on to item 401 public hearing on Gan limit calculations opening up the public hearing at this time uh do we call for public comment Dr bow no no because the hearing is the public comment yes thank you so much all right all right moving on to item 402 public hearing regarding sufficiency of instructional materials opening up the public hearing at this time all right moving on to 501 approval out of state for Global youth Justice Boston Massachusetts September 28th through the 29th for member Madam president I I believe we appr we agreed to uh consider item 5.02 first I'm sorry yes I did have that thank you trusty fam uh yes so let's uh bring up uh 502 approval of resolution number uh 11222 board member vaccinations and meeting conict thank you trusty fam and I'll go ahead and turn it over to you since this was an item that you uh first introduced yes uh Madame President you know in in light of the expiration of the governor's order allowing us to uh meet uh virtually on September 30th uh given that we are the the governing board of the district and uh as such we have a responsibility to protect the health and safety of all all those who attend alen rock and all those who serve Outlaw uh I you know uh I brought for this uh or this this item uh basically as as a means of this board protecting not just uh its health and well-being but protect health and well-being of others uh I think as as the superintendent has said the the only way out of this pandemic is vaccinations and uh for this vaccination is free uh and I am given that there that this has an ample exemption for those who are medically unable to take the vaccine they must uh they must submit proof of a negative test in the event that they are unable to be vaccinated uh I urge my colleagues to vote Yes on this proposal thank you very much thank you trusty f is that a motion uh yes yes Mo motion to approve on second second by vice president GTO and do you have something to add to that vice president GTO uh no no I was just I I Concur and I agree just one and a second thank you um any other trustees Chavez uh uh trust yes thank um first of all are we um well I guess my comments don't really have too much to do with public comment necessarily so I'm okay I guess what I have two things that I wanted to say number one um I'm kind of actually at a little bit of a on the fence on this one for a couple for one particular reason um but I do support um everything that's in this um this document as it regards to vaccinations and and the considerations made if you are not vaccinated and all of those things however I'm I've trying to connect the last paragraph um or close to the last paragraph be a further resolve that um the reaffirmation of um our commitment to the to our uh code of conduct the reason why I I you know that may impact my support of this this um this resolution is that I I don't I under the assumption and I am under the belief that we are all operating under the um the expectations of our code of conduct and for for us to have to reaffirm it to me suggests that we are not actually doing that and so unless there is some significant reason that I haven't identified or maybe a connection to the rest of this document um it's hard hard for me to to to support the first part if that part is in there so I'm I guess partially it's a statement partially it's a question maybe I'm missing something about the connection between the vaccination part above and the um reaffirmation of the code of conduct but at this point I'm kind of on the fence um due to that particular part at the end so that's my those are my comments for now thank you trusty Beano trusty Chavez I actually agree with what uh trusty Beano says I will be voting no on this thank you any other comments questions yes Madam president uh board member fam given the fact my my interest um was yeah the affirmation of the code of conduct is fine because it's already there we should be abiding by it but my interest was to meet maintain the health and safety of our community of those that may coming to inperson meetings as well as fillow board members and so would you be willing to scratch off that section uh and then keep the rest so that this may be able to move forward yeah maybe that's what trusty Chavez is also concerned about the code of conduct that nmg may be able to vote for it yeah uh Madame President well I mean uh you know part of part of the discussion when this was brought forth was I believe Madam uh President also uh uh mentioned the issue of of board Behavior but uh I think that the issue of health and safety is a lot more pressing at the moment so I am uh of course I you know uh amend so amending the motion to approve everything but the last section of the um of the proposed resolution in regards to uh board conduct I have a second or concur uh thank you I I did get um those details and I will speak on it because I did add that piece um so I just feel they need to speak on it whether you know obviously it's it won't be won't be in there and regardless I um do see to put it back if if we get more support so I mean and I'll just speak to you know the reason that I put it on there regardless right like trusty Viano mentioned we should be following it um and you know I I felt the need that some of us needed a reminder um but that will be and and being that this was brought on as board member vaccinations and board meeting conduct uh I talked to roio about including this piece um and he you know suggested to including that specific part um and I do want to you know read it out loud just as a reminder like you said trust Gano we should all be following it anyways so be it further resolve that not not withstanding the challenges and stress stresses posed by the pandemic the Board of Trustees and individual trustees are reminded of and reaffirm their commitment to conduct themselves at board meetings during these stressful times in accordance with the board's code of conduct board bylaw 9006 including but not limited to conducting them themselves lawfully with integrity and high ethical standards in order to model the behaviors expected of staff and students and to build public confidence and credibility making every reasonable effort to protect the integrity and promote the positive image of the district and one another never embarrassing each other or the district and demonstrating respect for the public as a whole and community members individually at all times in all situations so I didn't see that as a problem as to any one of us agreeing with that um you know and that's fine you know we don't have to have it in there um we get to follow it anyways um and you know again I I I brought a quote that to me you know spoke in this situation so leadership is an active living process it is rooted in character forged by experience and communicated by example by John S Salon um and this is what it is right we are the example as you mentioned trusty fam you know we get to be that those those leaders that you know not just come and say get your uh vaccine be healthy wear your masks but we get to do it right we get to be the example I know other districts started from you know demanding staff or having the students you know get these vaccines but I don't know so much the the trustees right and so I appreciate the fact that we're starting with ourselves and asking ourselves of ourselves to get the vaccine first when and if we decide to go that way or if the you know state says we must all get them I think it's always good to start um with with with ourselves so I'm going to be you know supporting this either way um but I wanted to make sure that I added that piece as to I felt it was important to um add that in there uh being that it was a resolution again um titled board member vaccines and board meeting conduct um it was important for me to highlight things about the conduct um otherwise just vaccines wasn't enough for me um in that but I'll still support it anyways trusty fam yes and I'll say this you know in in plain language who the vaccines save lives uh we know that those who didn't take the vaccine are at greater risk of uh disease and death the the numbers don't lie uh I think I can uh you know as as many Health authorities I said it it it is becoming a pandemic of the unvaccinated and uh uh I I just can't think of a fur you this is the strongest perhaps the strongest possible statement this board can make in regards of promoting the health and safety of of those we serve and those who serve us uh you know we if we're tasked as as a collective body to uh steer this District uh we should we should not only protect our you know this is not only this is a you know this is both good for ourselves and good for others uh I would hate you know uh seeing the devastation of those who uh of the victims of Co and our community uh if this is perhaps the most not just coste effective but the only uh available effective way for us to bring this pandemic to an end however it may be uh you know this is a matter of health and safety this is a matter in many cases life and death uh I and as I said um you know and I I you know have originally as I said I wanted you know the the item was just to specifically concentrate on the vaccine portion so hopefully now that the the motion has been amended to leave out the uh the final paragraph Regard in relation to foreign conduct uh this is the closest thing to a gimme that that has ever existed here I mean uh you know you know at some point we've got to take responsibility for not you know not just ourselves and but also for others and uh H this is the OWN this is the only Avenue for that so I you know for those on defense ense I uh unless uh I am open to hearing Alternatives and again there's all there's an exemption for those who are medically unable to get the vaccine so uh I again urge my colleagues to support this and uh I am if there's an alternative please please say it now thank you very much thank you trust I do see trusty and vice president hand up uh after vice president kto I'll go ahead and call for public comment trusty Bano okay yeah thank you um one first of all one thing that I well I'll start with this I want to um thank trusty fam and trusty kto for um being open to modify uh their motion and and second and with that modification if that is indeed how we move forth then I 100% will be supporting this um if uh you know I agree with everything trusty fan just said I think it's important and for a number of different reasons that I won't Echo that he already said um but I just want to reiterate with regards to the behavior part it's not that I disagree I think obviously with the code of conduct and how we should um comport ourselves I think for me personally it's just um that having to include it when it already exists to me suggests that there is some significant issue on the board and having you know sat here with most of us for the past three years I I don't think that that is the case I mean I think sometimes people get passionate and and we can talk to those people individually but for me to include it in here suggest publicly that um something a little different so that's that was my rationale but I agree wholeheartedly with the with the spirit um behind it the other last thing I wanted to say that I forgot is is um in the the part the vaccination part it kind of refers very generically to to vaccines um you know just in general board member vaccinations and I I wonder and I throw this out as a question if we should just be a little more specific with regards to this resolution to say covid-19 vaccinations or whatever just because you know there are vaccinations out there for any number of different things um and so I I for me I think I like to be a little more um specific or clear that this is and it does mention it later on in um the document but I think just upfront when we're just talking it just says vaccinations um I I wonder if we it would be even more significant if we highlighted that we're specifically talking about covid-19 vaccination so that's I forgot to say that I apologize on my previous comment thank you uh is that an amendment or should we amend it at this time to spam any yeah I'm that's that's fine if it wants to say resolution number 11- 2122 board member Co vaccinations so be it so uh uh I yes I accept the amendment thank you thank you trusty fan andto do you set the as a second with the amendment um I think that the resolution as a whole um has to be taken is taken as a whole so um given the fact that it's mentioned afterwards it doesn't necess doesn't necessarily need to go ahead and include that but in the spirit of compromise I'm willing to go ahead and take it but I would hope that we can move along and and accept it as is at this point and then I know you had your hand up for any additional comments or thoughts uh yes so um I know that uh some of our colleagues said that they had the same concern as uh as a board member of Bano and so I hope that this allows us to to have a unanimous vote that supports this uh moving forward I think that um it's important for us to model the things that we as a board are are um encouraging or or pushing out there um we have throughout the state of California you can't go into a u teach if you don't have a TB test in place and I know that's different than than a vaccine but nevertheless kids can't uh go and get a public education if in fact they haven't shown their uh updated vaccinations um and that that that was a result of the whole issues around um the measles in in Disneyland remember the outbreak and so there's there's precedent already in place that says that public health is a big deal and that uh we need to go ahead and take it seriously and uh we can limit the inclusion of certain people if in fact they're choosing to not um move forward and and take into consideration the health of the entire group and so it's under that um it's under that's the frame of thought that I'm using as I'm going forward and supporting this and so thank you uh board member fam for your uh introduction of this policy I think it's important and I think it's in line with what we're seeing uh take a look at all federal workers now are required to be vaccinated and there's no options for um testing and stuff of that sort we saw La UniFi just got announced that everybody above the age of 12 needs to be vaccinated so it's not like we're outliers um we we actually are taking it step by step and here starting with the board to set the example so thank you to my colleagues who are going to be supporting this much appreciate thank you vice president GTO and I did mention we would go to public comment but I do see trusty Chavez's hand go ahead trusty Chavez uh can we just bring it back next month with the covid-19 on it and the other one uh deleting the other part um another reason why it might be is after September 14th should there be a new governor they might there might be new mandates we don't know that's all thank you thank you was that a question to anybody in particular or just in general I see trusty fam your hands up you know I I'll answer that uh look this is a board specific specific to us mandate uh uh you know I acknowledge that possibility on after September the 14th but at the same time uh you know the if my understanding of current you know current legislation is is correct uh the board as a body still retains the right to regulate uh uh to regulate actions for the health and safety of the board as well as uh the the to protect the health and safety of others as the board interacts with others uh so I certainly hope that answers the question uh again I uh you know the vaccines protect both you and me and everyone else so so I mean I just can't think of uh you know the uh you know if if you have a better way of protecting the health and safety uh of us and others uh I'm all ears but right now I mean you can take Dr pouch's word for it you can take Dr K's word for it it's uh it's the best weapon available against Co thank you trusty fam at this time I'm going to go ahead and open it up for public comment uh Jose Chavez can you um help us with public comment if there's anybody from the audience or the public wishing to address the board on this item yes Madam president at this time uh there is no raised hands uh we have one we have Miss Veronica Pelton Miss Helton you have two minutes please unmute yourself when you begin speaking the timer will [Music] begin good evening board president superintendent bow and Board of Trustees I just wanted to uh briefly comment I know there's been a lot of discussion and I was unable to um hear the beginning of the meeting but I just want wanted to say with regard to vaccines I've seen uh over the course of the time that we've been in this pandemic that there's been a lot of division concerning the pandemic uh how people are treating the pandemic uh how people are treating to be vaccinated or not vaccinated and so I'm thankful that the board is making decisions that will positively impact our school Community um and I just wanted to say a couple things uh a quote from Martin Luther King Jr which says the ultimate measure of a man is not where he stands in moments of comfort and convenience but where he stands at times of Challenge and controversy and I want to thank all those who serve in leadership in our school district they are are in they are serving in very challenging times and it is clear and evident that we need to focus on social emotional health I want to thank Dr Amy amazan and Dr Ana artigas and all those counselors who work on social emotional health emotional intelligence is so important it's the ability to perceive control and evaluate our motions and if we going if we're going to endure as a district we have got to focus on our social and emotional health and the things which will allow us to be successful together and not those things that divide us thank you very much for listening thank you Miss ton Madame President at this time we have no more speakers thank you yes thank you so much Miss telton so at this time I'm I'm going to call for the vote and I'm going to call your name as yes I just had a point of clarification because you know like the motion was amended um I had that you know to take off the last part um that's what trusty um fam said so we're just adding that the last piece which is to um to add to the resolution co9 vaccinations correct adding to what trusty fam had initially said to take off the last part of the resolution trusty B yes so so okay so yes to take to take off the last paragraph of the resolution and to amend the title of the resolution to say res board member covid vaccinations uh you know so we amend amend the so take you know take out the last again take out the last parag gra of the resolution and amend the title to State Board member covid vaccinations okay I got that thank you thank you Manel okay uh now that we have it clear I'm gonna go ahead and call for your vote uh trusty Beano hi trusty Chavez no trusty fam I vice president kto I and myself I thank you uh moving on to back to 501 uh approving out ofate travel for uh trusty Chavez uh trusty Chavez I think you had some information you wanted to clarify on this yeah um this is for uh I remember you mentioning that as a matter of fact um president Cina that um you wish it you didn't have to do your job right um as an off officer uh well this program is to actually help the kids so that they don't have to lock them up and so um the amount on the I guess every trustee received this information from Global justice so it's supposed to be 195 and 464 in change the flight since I paid for it two months ago uh I got it a lot cheaper um it was also available in Las Vegas but it was for a lot more days and I decided to go to Massachusetts because it was two days only and it was cheaper so um if you vote for it it's fine if you don't for it that's fine too but I want to be able to come back with the information to help these kids keep them out of jail and these people have been doing it um I think 27 years and it's worldwide and I sent you guys also the youth Global Justice movement um a picture of how much it actually cost uh because I questioned it to Dr Bower how come it said so much when I had said that I would pay for my hotel and for my meal expenses so um I just want to let the board know that it's 600 and uh I sent the 464 for the airfare and 195 so if you add that up it's um it's less than 700 um it's 600 and something but the thing is is what this is is it's another way to help the kids and it and they're motto is we are here to help you not to judge you so this is actually um instead of going to court to try and help the kids uh go through a program so that that way they can learn basically how to stay out of trouble and the reason that I'm really interested in this is because my kids when they were younger um they did something they shouldn't have and they went through a program like this and there was a panel uh from the community and it really helped and guided them and um they they didn't do anything like as far as community service it wasn't that severe it was minor but it did put them on track to saying hey you know don't go through the court system stay out of the system and you know we can help you and mentor to you and this is basically just people mentoring to others it's all volunt and that's why I wanted to go over there to learn more about it they have one in Southern California but I the main offices and where they started it is over there in Massachusetts and that's why I wanted to go over there so that I can come back with the information and help community over here later that's it thank you thank you trusty Chavez and you had me thinking I said I said I didn't want to be an officer but not then I remembered and I just to clarify I love my job and I you you know I like what I do as an officer and yes I do want to end the incarceration for our youth um I I always excuse me for interrupting I always remember you saying that and I was going to send you um or the board out but because I it was going to be voted on I didn't want to send that information because for one it's a violation of the brown act and for two I I really think that that's good that you always have that in the back of your mind how can we keep these kids out yes you know and and it was really worthwhile when my kids went through it that's all thank you thank you trusty Chavez and uh yeah so thank you for bringing that and thank you for going thank you for bringing that information back I look forward to hearing more about it um when and if passed of course um honoring my my peers here so I just want to clarify I added the 464 and then the 195 and I have 659 so in my understanding that um you're not asking for 1,650 but you're only asking for 659 is that correct that's correct but I also need um to and from the airport so whatever should we should we leave it at at should we leave it as is and then if you don't use it then it just goes back since we don't know how much rental cars or shuttles are are you okay with that to save the district money even when I went to San Diego I never rent a car I don't care if I have to walk five miles 10 miles I won't rent because I don't want to do that extra expense on the district yeah and no no worries I'm not I'm not question want to make sure that you have more than enough and if you don't use it you know even better okay most likely what I'm asking for that's pretty much it because I'll be taking care of the other costs so do you want to then change it to 659 or do you want to leave it as is leave it as is we vote on it and if it's good it's good if it's not it's good okay okay so we'll leave it as is uh it's um 1,650 which you probably won't use even maybe half of that we can even lower it let just lower do half you can lower it it's up to you I think we could leave it and if you use half great okay it's up to you though I want to honor what you're asking well if it's gonna affect the boat then let's lower it now I mean my intention is I all I love to support yeah I love to support my peers if you know the money's there we're able to do that okay so I'm gonna go ahead and open it up to trust canano at this time yeah thank you um I just want to forgive my um poor memory I guess I don't it's been such a long time since any of us has has you know done any kind of conferences or traveling other than just webinars and online stuff so can you refresh my hemry what is our annual allotment that we have from the district like 5,000 5,000 is that correct that's what I thought it was but I wasn't sure so I mean this Falls well within that and and you know each one of us has the ability to decide you know what we think we would like to attend and if it is to the benefit of the district then you know that's what we do so it looks like truste Chavez I I don't think you have to worry about my vote you're within your 5,000 and and I think that's well within your um right and it does appear to be something that does pertain to the kind of work that we're trying to do here in the district so so thank you for that clarification or reminder I guess thank you uh trusty PM you're on mute question to the superintendent so now is this some for the board collectively or is each of our allotments $5,000 each each of our allotment 5,000 we just haven't used it in so long because obviously we were all closed down so it's 5,000 oh wow yeah any other questions comments on this item specifically for truste Chavez going um okay ca I'm gonna open it up for public comment at this time Mr President this time we have no public comment okay I'll wait a couple seconds any now still none okay seeing n I'll come back uh to the trustees and call your name as I see you for the vote trusty theano I trusty fam I vice president kto I and myself I and I'll leave trusty Chavez out of it because of conflict of interest interest for herself so uh passes unanimously on our behalf um thank you trust Travis and I look forward to hearing more about it okay thank you all right uh moving on to item 601 approve an audited uh actual Financial reports for 2021 report to the board and an audited actuals as required by law uh Dr Bower thank you Madame President I'm going to uh turn it over to Mr chair good evening thank you Dr Bower um and I do have a short presentation for the board my apologies um try to load up the presentation okay can you see the screen yes we can hear you you and we can see it thank you um good evening board president and uh members of the board and the Alam Rock Community uh my name is k Chang I'll be presenting the 2021 and audit actuals this evening um the first slide that will'll start with is um to show you the combined unrestricted restricted general fund uh Revenue that the district receive um last fiscal year in total the district received approximately um 100 49.6 million um of which um 107.8 uh is unrestricted dollars and 41.7 um is restricted dollars and the the the bar graph shows you just breaks down the type of revenues um I won't go into that but they're they're there for your reference this next slide shows the combined um unrestricted general fund expenditures um last year the in total the district spent approximately $134.99 million of which 80 close to $80 million it is in the unrestricted general fund and 54.8 of which um is UN is in the restricted general fund and again this uh P graph shows um the different type of expenditures um that's still for your reference this slides right here shows um a summary of the unrestricted um and restricted uh general fund uh both revenue and expenditures uh we'll start with the unrestricted uh column first um which shows that we started the year um at approximately with approximately $ 122.4 million in uh beginning bin um in that year the districts received um a little over or approximately $17.8 million in Revenue um in terms of expenditure the district spent um approximately $80 million um of in expenditures um there's oops there was a $21.9 million of contribution from the restricted I'm sorry from the unrestricted to the restricted general fund um the districts did incur a savings of $5.8 uh million adding to the general fund to bring it up to 18.

the district has flood insurance with a deductible of 50 000 per building with a total of 5 million dollars of coverage all facilities that were damaged will be inspected by the district concerns suggester by the end of the week number two school 16 fallen trees there were some fallen trees caused by the storm at school 16.

with 41 participation can we say from that 41 that the numbers indicate satisfaction does that represent the agency well i would say overall yes probably okay as i continue to review the numbers just one moment unfortunately cannot find it on my screen but i have memorized quite a few so there are four parts to the employees satisfaction survey the first would indicate that they were satisfied with their position on an average the score was a 7.25 and again if you remember on this icard scale of 1 through 10 a 7.25 is average over average and if we're looking at the range from a 2.0 to a 10 the average would bring you to a 7.25 that employees are generally satisfied which is interesting when we look at the questions that were phrased but are you satisfied with the superintendent's work in leading the agency that question itself brought out the same average of 7.25 third question is the agency effective in communicating that was the lowest score it was brought to a six point five or so so that indicates that we still need room for improvement in communicating with our staff and last but certainly not least which was an interesting question do you believe that the agency is culturally sensitive 7.25 was the average so again out of the four questions very similar response or rating so if the question was am i satisfied with my job or if i'm satisfied with the superintendent with the leadership team or if i am not satisfied with my position we could indicate that they are not satisfied also with the leadership team as well so i think there's a connection there with communication and cultural sensitivity so that's another tool for diagnostic for us to analyze and to be able to continue offering this employee satisfaction survey so i'm happy to share this information with you in my strategic plan to the board so in our following year i would like to increase participation and part of this is because i want to provide feedback receive and provide feedback towards action and i feel that the some of the answers were due to some of my responses and my lack of follow-up with emails or communicating that this survey that you are taking a reminder that this these are my actions for me in my action steps so i would like to report back to you again in the following year after employee satisfaction surveys have been submitted so there is a lot of improvement to be done here within the agency but that's a summary of the employee satisfaction survey next step special education director surveys and again this is a survey that we historically have conducted annually this is nothing new to us but what is new is the implementation of this on the strategic plan in a way to show our work with school districts on that strategic plan so again we sent this out to 275 special ed directors or they're about that number throughout the state and we got back responses again our participation rate was low wasn't as low as the parent participation rate but it was still low let me find the numbers here so for example when it comes to the early learning program we had 17 percent itinerant services were 16 campus participation i believe was 20 responses so this is something that we need to improve on is our response rate but when we look at their overall satisfaction with the quality of education services that we provide and our other services it's hard to interpret the data because of the small sample size it's hard to know if this is a reflection of statewide special ed directors because of that low response rate let's see when it comes to the early learning program satisfaction was at a 9.5 for the campus programs satisfaction is at an 8.25 so generally satisfied itinerant services is at a 6.6 which is a little bit lower of a score generally satisfied but still my interpretation of this data is that it really is a reflection of the changes that we are making when it comes to our itinerant services we've recently changed our five regional co-ops into our now three statewide regions we're hiring new directors for this we have new leadership in these positions as i'm sure you remember jay johnson is now our itinerant services statewide director and that just happened last year about a year and a half ago or so so there's been a lot of change happening more recently with this program to make our processes more consistent and more equitable around the state so right now it might look like a little bit of a messy time because we are making a lot of changes here so my interpretation of a 6.6 is really a reflection of the changes that are happening right now in that area and that's something that we need to continue our work with our special ed directors around the state is to continue to improve that and then hopefully next year have a higher response rate from them so that we get a more accurate depiction of their overall satisfaction with the agency and i think i'm going to go ahead and wrap up my report i have a couple more examples but you get the overall idea and you also have a copy of my written report the report was written by courtney fritz so she has done an excellent job of helping to put together and make all of these graphics and colors and making it easy to look and find so i'm not going to take credit for her work she did a lot of this for me but with that i'm going to close my remarks and come back to the elephant that we started with with that metaphor these numbers that we just collected and we just put into the strategic plan and to the report as we work to analyze and dissect this information this is a piece that's going to help us see a little bit more of our elephant a little bit more of our agency and to help us get a better understanding of what's happening with the agency as a whole and to help us make better data-driven decisions with that that closes my report thank you for president nigro uh thank you oh i see that i have the audio now um that was one comment no no we lost it did we lose it hello okay no we haven't um the the one comment i want to make from a technical perspective is to make sure that we have amplification uh in the room because it is a big space and it seems my mic is on now um the interpreters mike i don't think is on is that are we on no yeah so if we can okay got it i see um thanks for for clarifying that so i just want to make sure that we do have um amplification so we can all hear uh in the room um because it is it is a large space uh were there any comments for the superintendent this is linda bove just a question for you superintendent reichman superintendent mentioned several years in the past having done this serve these surveys whether that be the parent survey but it's nice to have this data officially recognized and part of our reporting can you give us a general comparison i know this is the first time that you've done reporting with the strategic plan but in general is this data comparable are you seeing changes from years past to be honest i would need to ask my superintendent my assistant superintendent rex the answer to that question i think unfortunately traditionally we have low numbers of participation in our parent area i think we can definitely do a better job of soliciting our sped directors to give information sometimes the timing of the survey that goes out can affect getting quality results [Music] i'm trying to think of the all three things that you had talked about i would say they're comparable but we could probably bring back some more information just give you a couple sentences to give you some information we can send you guys an email if that would help or even bring it up in our november meeting just to kind of give you that visual of past and present our current reality great yes i've been here since 2018 so i'd like to see the difference in years past compared to where we are now to see if there are any ways that we can improve or elicit more responses especially when it comes to parent participation i'm not sure why parents wouldn't participate in a survey like this if we could figure out why or how we can improve parent participation or if that's something that's stagnant that the same percentage participates year after year because this is a choice for their child that they're making so having parental involvement in their children's education as far as what they want and what they expect from their children is necessary and if we don't have parental involvement then later on were behind the eight ball trying to catch up with what they wanted so my thought is how else can we get parents to respond is it a lack of access is it compatible with phone apps or is there a way that we can make this more accessible to parents to help garner more participation are we doing this parent participation through multiple avenues whether that be maybe phone calls or if parents don't have email accounts then maybe this survey is inaccessible to them so that's just the thoughts that i'm having at this moment thank you there uh thank you linda are there other other comments um i guess i have a few um you know i echo the concerns of linda about participation i mean we do need to have higher participation in all of these um you know especially since this is a important data that we're using to make decisions that affect the agency this is what the board is looking at um so you know i'd like to see much higher levels of participation so we know we're getting the full picture i don't pretend to know how to do that i think that the staff can go out and explore different ways to make sure we you know we're able to get that higher level of participation if only that we let the constituents know that we are really paying attention to this this is really important to how the agency um is going to improve and uh we need to hear their feedback and you know good or bad or indifferent we just need to hear it so we know that we're uh getting the feedback from a broad section uh of people that the agency interacts with you know the other part of this is these reports are good but i know we've talked about um when we made the strategic plan kind of a dashboard that we can put together um that that would be more concise and you know kind of putting a lot of this information to one place and i'm happy to to work with whoever to to do that we can probably do something web-based we could do something in excel there's a variety of ways to do it but um if we could task someone to work on that so we can get this information in a in a way that we're you know we're seeing it in a repeatable way so when we look at this next year and when we look at other you know there's data on variety of pillars from you know two and three and four etc when we look at it we're looking at it in the same way and we're seeing year over year as the years progressed i know we're only a few months into this but i think we do need to work on on doing that now um i was happy to see uh board docs um you know the strategic plan implemented more into board docs uh you know this meeting i think that's certainly a step in the right direction but if we can get the the reports in a dashboard type format that would be helpful as well uh the other question i had um for the superintendent is in the special director's survey analysis there were some i guess a couple of comments here on on the itinerant side the voucher system needs improvement and then also a comment discrepancies with satisfaction noted depending on region follow-through communication services provided etc um you know with the changes that we've made i was hoping that that last comment would would have gone away by now if if not hopefully by next year um in the you know the creating more uniformity there but if the superintendent has any comments on that point uh that would be helpful for us to hear and then also um if you can explain what voucher system needs improvement if you can you can describe your thoughts on that or or what you think it is obviously this is input from others like you know and if you can provide you what you think that means sure um are you asking about eliciting responses to surveys could you rephrase the question oh sure the question is so um there were two uh in the survey analysis that was provided there there are some comments on the from the itinerant side um this is the survey of the special ed directors and some of the comments were voucher system needs improvement and discrepancies with satisfaction noted depending on region follow-through communications and service services provided so i just wanted to get what you kind of more information on what those items mean or likely mean could i ask jay to speak to this issue probably johnson jay johnson if he is on the bridge line i'm not sure if he's on i know the vouchering it was confusing when ade came forward and made the changes in the schools it affected how we vouchered the home district has to push the button whether it's a voucher and they have that responsibility so anytime we were making changes or ade was giving information our sped directors were getting confused and so jay actually spent a lot of time explaining that meeting with fed directors we also have our advisory council meetings we did them in whole groups we did three separate advisory council meetings at the end of the advisory council meetings we gave them the survey and highly encouraged them to fill it out i think we've given a lot of information to our sped directors and some sped directors only use an itinerant services some sped directors if they have their own programs they only use our campus programs so when we give information often we both get follow-up calls kelly or amber will field calls well what does this mean for us nothing there's no changes while on the itinerant side jay gets to field a lot of phone calls or his regional directors well what does this mean for us you still have to push the button on your side as a school district to send us the voucher so it's been a lot of communication but i i will respond that it has been frustrating for our stakeholders as sped directors um uh thank you and and dr x um you said that that you know the the voucher system the statutory regime stayed the same as my understanding um there hasn't been a change there that the changes with the lea status flux earlier in the year that's that's the the primary cause of the issue not that the voucher system is any different than it was a year ago or five years ago well five years ago they still have to push the button on their end to give us the money okay so sometimes that's a lot of communication okay all right those those are my comments if there are no others thank you superintendent reichman for your report we can move on to 1.04 information item assistant superintendent of curriculum and instruction report assistant superintendent dr rex good afternoon president nigro board members superintendent reichman assistant superintendent cooper the report i submitted covered the many activities and [Music] the support that we are doing to align with our strategic plan under the pillar of outstanding student development in our educational programs our birth to three our statewide itinerant and our campus programs have all begun to kind of settle in and serve our students across the state here it is september i have started working with our principals and directors to align their smart goals with the reflection of what is happening on our pillar 2 priorities which are early language acquisition high academic achievement and social and emotional learning each director and principal will work on their smart goals to align with the work that we have developed as a strategic plan and they have begun to find ways to collect that data for the asdb strategic plan some of it are some of it's very easy but some of us were kind of scratching our heads and trying to figure out the best way to get that information and get it in a usable format for you as part of the strategic plan this evening we have an agenda item for the board to approve the agency 301 plan that is for this school year every september i come to you our staff teachers vote we bring a documentation and you do it either in consent or in an agenda item there are no changes for this year this year's 301 will only affect teachers but as we prepare for next year i wanted to take this opportunity to share with the board an update on what our agency is doing for 301 as we move into the next academic school year up until this year 301 by law was designated to benefit teachers the amount of funding that we received from the past from the state for 301 was put into these three buckets they would give us an amount of money and the performance pay was 40 percent that was one bucket we also put twenty percent of that amount toward increases for teachers and then there was a third bucket that covered professional development opportunities which covered the other forty percent this past june our legislature passed senate bill 1139 that affects part of that law that with regard to 301 and our staff is going to be affected in a new way the new law opens up an opportunity to use 301 funds that can now be used to be paid out to other groups within our agency that support student services some districts rolled out their plans immediately some districts said wait we're going to take some time we're going to make sure that we make sure all the groups are included and we don't want to be in a rush to make a mistake so asdb kind of took that second plan we do not want to be in a rush to make a mistake we don't want to roll something out and forget a group we don't want to roll something out and not have the same fidelity that the teachers have been working on these past years so the odt odd team has been tasked and they've been taking the lead and formed a task force for the agency's 301 plan moving forward there's representation from the other support areas those groups that are now eligible are coming to the table and discussing along with the teachers and they've begun meeting to determine a recommendation to bring to annette and i and shayna for the 2022 and 2023 school year this is a process we go to meetings and we start talking and we realize oops we forgot this group so they get added to the list so in the three meetings our little group has been growing but it's been it's been good it's been a lot of great conversations a lot of defining of what this means we're taking the law and trying to make sure that it will benefit all the groups that support students and finally i just wanna i wanna express my sincerest thanks to so many staff members who have stepped up in the past few weeks it truly takes a team to achieve i just returned back from the white mountains where the itinerant directors met and had the opportunity to go into classrooms observe classrooms in the show low pine top area see what our teachers are doing for our hi students how our interpreters are managing in classrooms how they have become part of those classrooms how our vi teachers are doing but in the past few weeks first it's been um there's been a lot that has happened a lot of personal family tragedies and they and they just keep stacking up but to the teachers and the support staff that came together quickly they've been aligning resources they've changed schedules and every everything they've done has been done to ensure that students are not missing out on any of their service they have i just i see the emails that go and the students caseloads that are being moved what we have are some amazing people that are stepping up and allowing our asdb staff the time to grieve and heal the work and the commitment has been humbling the problem solving and the dedication truly makes me proud to be a part of asdb and that concludes my report thank you dr x are there any comments for dr rex okay uh hearing none we'll move on to 1.05 information item assistant superintendent of agency operations and support services report assistant superintendent cooper shayna cooper assistant superintendent of agency operations and support services good afternoon board president nigro superintendent reichman assistant superintendent rex and members of the board and asdb community each of the directors have provided to you their departmental report and as a reminder in support of asdb's priorities most of the work that we do is tied to pillar 3 support organizational culture and pillar for effective resource management the it department has been busy with supporting the technology needs for all returning staff and students on the tucson campus the it staff have been ensuring all of the instructional buildings have controlled access systems fully functioning for increased staff and student safety on the phoenix campus they have been working diligently to relocate staff while the l building is being renovated as part of the agency's facilities project the operations department more specifically transportation as assistant superintendent rex just mentioned has been working very hard to ensure there is no lapse in providing transportation services to our students and as presented at the board work study session on august 12th asdb is now solely responsible for providing fape they have been using internal staff consisting of chaperones instructional assistants and staff from facilities they have also been working with third-party contractors as well as partnering with a few districts to ensure the students transportation needs are met we're currently performing a cost analysis to determine the best option going forward this includes researching other funding sources available to us after consultation with our attorney general it was determined last week that we are not eligible for the transportation support level funding due to asdb not being a political subdivision or a school district asdb continues to research options such as working with the legislature to make legislative changes in order for us to meet the financial demands of transportation within the agency's fiscal year 2023 budget package that was just submitted to ospb last week we include a funding issue as it relates to the lea impacts of house bill 2863 whereby we're asking for an increase to our general fund appropriations of 962 thousand 000 to assist with the additional transportation needs to address the needs for the current year fiscal year 2022 i have done a preliminary projection of our voucher revenues and assuming that it is not too far off will have enough cash from the collected revenues to pay for the transportation financial needs that have been identified on another note it was previously mentioned that as a result of our lea status we would be able to receive funding from a school facility board for our capital and building renewal needs however upon further review by the joint legislative budget committee asdb does not qualify for that funding either as such we will continue to participate in adoa's capital improvement plan where we submit our capital funding request through that method for business services the financial report will be provided separately under agenda item 4.01 however it should be noted that i am still actively recruiting for the director of business services position i mentioned at the july 22nd board meeting that a candidate was selected and was going to be offered the position however after initially accepting the position the candidate declined the next day i hope to begin another set of interviews within the next week how although being down the director position and actively recruiting for two additional position the business services team continues to work hard processing vendor payments and payroll and travel claims for staff receiving and delivering ordered items making sure our agency budget needs are being met as well as monitoring revenues and expenditures for the new year last but not least the hr department has been working on many initiatives and projects the two percent cola wage increase for all permanent and limited staff as well as the two percent step increase for eligible teachers became effective july 25th hr worked hard to make sure that those increases were implemented and completed timely the department also completed their annual metrics report which provides data and insight on staff member demographics hiring processes new hire views fmla and ada usage impacts from covid as well as employee relation statistics and turnover ratios within the agency this was done for the fiscal year 2021 and was reviewed with the agency's leadership team if there are no questions on the report that concludes my report for today thank you thank you are there any comments or questions you know i guess i had a couple i mean one is just really small the the uh environmental sensors pick up pm two and a half i'm just wondering if they pick up pm10 as well that's that's a primary pollutant and uh maricopa and pima so uh we probably want to be monitoring that too if we if we can the other question i had um on the transportation item there's it's twofold one i know there's some other ancillary services uh that we are now our responsibility primarily nursing services um has there been any progress on on finding the funds to be able to serve those yeah i was actually going to mention that in my finance report that in addition to the 962 000 that we're asking for transportation we are going to be asking for about 300 and i believe 385 000 um for the one-to-one nursing services that are needed for the approximate five students on the ptsd campus and that would be a budget that's for next year is what you're saying no that's actually this year for fiscal year 2022 but in the budget submission i did include a total of 1.35 million to include transportation as well as the one-to-one related service needs for the nursing okay so our current plan is to ask for that as like an additional part of our general appropriation to offset those for fiscal year 2023 for fiscal year 2022 i have reviewed as i mentioned the voucher revenues and based on those um rough estimates we should be able to pay for the 1.3 million this year based on available cash right that's certainly the more urgent need okay uh pv london this is pb jones thank you president nigro ms cooper as i always mentioned i love your reports i truly enjoy your details and your comments and i have noticed that you said that we are able to pay with our cash balance my only concern is that if we do use our cash balance will that impact our negative balance and what will the lea projection look like starting this the following school year no it will not impact our significantly impact our cash balance as notated in the finance report we do have a cash balance of i believe 13 million dollars and that was ending june 30.

in our district it's 150 starting at that 11th day even if the person is working only for six weeks or whatever so as long as they're in the same teaching position for a length of time it's 150 today thus i didn't feel any particular need to change that one but i really felt that our per day rate needed to match the high schools any questions did i move we approve item 8.6 whole second amanda aven all in favor aye corey burgess hi amanda amen hi charlene diaz hi anna boyd so i moved item 8.7 policy b-g-e policy communication and feedback this is a first reading did we see any issues being a first reading there is no action needed any questions mr president i would say to you just as a reminder this was a policy that we did some revisions to back when we were working on the policies and asba kicked it back suggesting that we consult with our attorney about the changes that we had made i did in fact talk with mr hufford send it to him and showed him what we'd done and then we talked on the phone and he's recommended that we put some of those things that we had struck back in they don't change the sub to sub substantially what it is we're doing but he felt that it was important that that we talk about or that we have in there that board minutes are the property of the district and you know and and those kinds of things so i just wanted to let you know that he he did not recommend that we drop any of the things we added he only recommended that we put back in some of the things that we had struck so even if you're not taking action tonight at least you kind of know the background on why you got this one back any other questions all right policy bdf item 8.8 policy bdf advisory committee revisions also a first reading mr president i will tell you that you have a whole list of policies here for first reading these have all come from the policy advisory from asba all of them involve changes that are a result of legislative action by the most recent legislature and you can choose to act on you're not acting on any of them tonight so but i felt it was important there were so many and there are so many significant changes that when you actually discuss next month you may want to talk about some of the things that are in there and if you want to reword any of those things or if having looked at them for tonight you want me to submit any of them to the attorney for some specific feedback i'd be happy to do that i did not do that with the whole set because i didn't think that was necessary unless you all had some questions so it's quite a list there were was lots of legislative action this year that impacts our schools and and these all take effect the laws all take effect september 29th so i thought it was fairly important that we get these at least in front of you before the october meeting all right our next reading policy 8.9 or i'm sorry 8.9 policy b-d-b-e-d-d rules of order revisions any questions first reading once again item 8.10 policy bedh public participation of board meetings revision any questions first reading for item 8.11 policy bib board member development opportunity revisions any questions 8.12 regulation b-i-b-r board member development opportunity revision still first reading any questions 8.13 policy d i e audits financial monitoring revisions first reading questions 814 policy dj purchasing revision first reading about the food that was exactly the change and the one that you were just looking at is the one that resulted in us having on last time last meeting's agenda your approval of the audit report so you know we already knew that was coming so i made sure that we were complying in advance any other questions 815 policy eea bus driver requirements trainings responsibility revisions first reading questions i would make a comment about this one for you a year and a half ago when senate when mr fillmore was here representative fillmore was here and we had superintendents here meeting this is the one where the superintendent from littlefield appealed to to him to bring to the legislature the attention of how difficult it is for us to get bus drivers especially when there are people right across the river who might have cdls and who might be willing to drive for us so he in fact took that and it's obviously now in law right now we are waiting for the department of transportation to come up with regulations for making sure that procedures more than regulations but procedures on how how those paper how that paperwork transfers across state lines so our transportation department's kind of chomping at the bit to be able to hire some folks from across the river when this finally happens so just that's kind of background for you and and to me it kind of indicates that uh the voices out in the community really are heard by our legislators so they have to do more research rather than just where it says that if they possess a commercial driver's license issued by another state yeah apparently the my understanding is that the requirements for a cdl in different states are slightly dif the requirements are slightly different so whatever it is that they want to do to make sure that it's at least equivalent to what arizona requires makes some sense we want our kids to be safe any other questions all right first reading item 8.16 policy gcb professional staff contracts and compensation revision any questions item 8.17 policy gcf professional staff hiring revisions first reading any questions item 8.18 policy gch professional support staff orientation and training revision first reading any questions item 8.19 first reading on policy gdb support staff contracts and compensation revision any questions [Applause] item 8.20 policy d sorry policy gdf support staff hiring revisions first reading any questions item 8.21 policy ic school year revision first reading any questions mr president i would uh just for information let you know that this is the change in the law um that we had you uh signed a document earlier this year because this law rescinded the law that allowed four day school weeks and so we had to submit a school instruction plan asking again for permission for to continue our four day weeks as an alternate plan so this is this is reflecting what we've already done relative to that and in fact we were required to submit that information quite a while ago any questions 8.22 policy iha basic instruction program revision first reading any questions 8.23 exhibit ihae basic instruction program revision revision don't we only need one reading for an exhibit we do but you don't really want to change your exhibits or your regulations until you've approved the change in the policy so that's that's why that's why it comes through this way all right so we're going to keep that as a first reading any questions 8.24 policy ihamb family life education revision first reading any questions 8.25 regulation ihmbr family life education revision first reading any questions item 8.26 policy i j instructional resource and material revisions first reading any questions item 8.27 policy ijj textbook supplementary material selection and adoption revisions first reading any questions 8.28 regulation i k e rb promotion and retention of students revision first reading any questions 8.29 policy i m b teacher about controversial and sensitive issue revisions first reading any questions policy 8.30 i'm sorry item 8.30 policy jfaa emission of re resident students revision first reading any questions 8.31 exhibit jfaa-ea admission of resident student revision first reading any questions item 8.32 exhibit jfaa eb admission of resident and student revision first reading any questions item 8.33 policy jfab tuition admission of non-resident student revision first reading any questions 8.34 exhibit j f a b e a tuition admission of non-resident student revision first reading any any questions 8.35 exhibit jfabeb tuition admission of non-resident student revision first reading any questions 8.36 policy jfb open enrollment revision first reading any questions 8.37 policy jlcb immunization of student revision first reading questions 8.38 regulation jlcb-r revision first reading any questions 8.39 exhibit jlcbe immune immunization of student revision first reading any questions 8.40 policy jlf reporting child abuse child protection revisions first reading any questions mr president i will tell you that um and in anticipation of board's approval of this next month we are already getting the signage ready for all of our sites so we're providing that from the district level so that we have consistent signage throughout the district item 8.41 policy kb parental involvement and education revision first reading any questions all right so that is a lot to take in the good news is you have lots of time to go through it we don't pass that until our second reading so any questions that you may have problems concerns same with the public please bring those to our attention and we will address those at our second meeting second reading any questions or problems we may have missed on any of those items awesome okay item 9.1 could be to move into executive session ars 80 or sorry 38 43103 a discussion or consideration of employment assignment appointment promotion demotion dismissal salaries discipline or resignation of a public officer appointee or employee of any public body except that with the exception of salary discussions an officer appointee or employee may demand that the discussion or consideration occur in an open meeting so we need a we have 9.1 and 9.2 which is you're just separate are they are they well because 9.2 is what you're doing in executive session okay so 9.1 was the reading and then we need to move into yes executive session uh so we need a motion for 9.2 to move into executive session all motion to move into executive session i'll second that motion okay so let me know the statement okay yes so your motion is 9.2 is it no you get to read the do you have that part above it oh 9.1 no above 9.2 motion sorry so what you just said but i'm repeating it emotionally no no yeah because you recommended the action and i'm making the motion for your recommendation there you go all right all right so we have a motion we have a second uh all in favor aye corey burgess hi amanda amen hi charlene diaz hi we are in executive session [Music] [Applause] [Music] [Applause] [Music] so [Music] [Applause] [Music] [Applause] [Music] so [Music] do [Music] do [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] so [Music] [Applause] [Music] [Applause] [Music] do [Music] do [Music] do [Music] [Applause] [Music] so [Music] [Applause] [Music] [Applause] [Music] [Applause] [Music] do [Music] so [Music] so [Music] [Applause] [Music] [Applause] [Music] do [Music] [Applause] [Music] so [Music] [Applause] [Music] [Applause] do [Music] [Applause] [Music] my [Music] [Applause] [Music] so [Music] so [Music] so [Music] [Applause] [Music] do [Music] [Applause] [Music] do [Music] do [Music] item 9.3 we need a motion to close executive session i believe that we close the executive session all second amanda amen all in favor aye corey burgess i'm amanda ehman i'm charlotte hi anna boyd okay there we go and now we need a motion to reconvene our regular session i will move we reconvene our regular session i'll second that anna boyd all in favor aye corey burgess i'm amanda eamon aye charlene i'm anna boyd so moved future topics do we have any future topics that peop that board members would like to see on the next agenda if you can't think of any now you could always send me over an email and we'll get them on there for you item 10.3 upcoming board events as you can see the list on there if you'd like to attend any of this uh training just let kim know and she will get you registered law conference oh no that's right dang it all right um 10.4 time date and location for future meetings are we okay with october 14th no conflicts all right if anything does come up and for any reason we do need to re-me change that meeting date we can do that as long as we get enough notification as long as we have our quorum so we'll keep that date october 14th with a workshop at 5 30 and a meeting at 6.

so um one thing that i did think was a highlight you had six different receivers catching the football this week so it's a good way you know not that you just have one guy that the defense can say hey we gotta shut down say misleader let's throw him out there we gotta shut him down well we've got five other guys that we feel comfortable throwing the football too as well sure yeah that's that's a huge part of it and especially when you have uh most of the time three receivers and sometimes four receivers out there you gotta be able to throw to them all and um you know i think i think uh dom's building his confidence in in uh throwing to all those guys uh when they're making catches and you know you feel good about throwing to any of them and so that was a was a positive part of the night the other night and and you know meganson's been uh he's continuing to improve getting better at running his routes and you know he's catching most everything we throw to him so uh that you know that's that's a step in the right direction for sure on the defensive side of the ball once again they were out on the field a ton the other night gave up i believe it was a lot of yards we'll just call it that 389 269 on the ground again waterloo's offensive line just kind of pushed us where they wanted to go and once again you're leading tackler out of your safeties in mcconaughey and vaguely so you don't want those kind of guys to be making the tackles we talked about that weeks before and just the arm tackles it seemed like this week were all over the place and that running back for waterloo they had kid ran downhill and he ran hard and he was falling forward two three yards after he was making contact yeah part of the you know part of the issue is defensively i think you know i think we have to start with like you said it when you start talking about the defenses they're on the field so much there's a reason that they're on the field and that's because the offense can't sustain a drive offense has got to keep the ball out of their hands sustain a drive establish the line of scrimmage we haven't done that for two weeks we're gonna have to be better at it this week or defense gonna be on field a lot again and with as many guys we have going both ways uh that's just not a good recipe it's just it's really not and uh uh you know the arm tackling situations are again um you know combination of a couple things combination of number one we need to be more aggressive like i said and number two when you get ourselves in a better position to make a good tackle we're out of position way too much and when you're out of position all you can do is reach and hope and when you play good teams reaching hope's not going to tackle anybody uh you'll end up you know falling on the ground and they're running over your head or whatever what's going on that's pretty much what happened friday night and um we just have to be better offensively too well that's enough of week two thank you all right yeah we're gonna run to a break folks and we will come back to aces wild here with the holton meets coaches corner right after this all right holton meets coach's corner presented by houlton meats chop house steak burgers here at aces wild enough football for a second coach warner we're going to need you to take the head coach's hat off put your athletic director hat on we're going to talk to new conference this week is the last week for non-conference ball games with marquette and then everybody else is also playing their final weeks of non-conference games so talk about the new co-okay conference we've added some teams we've lost some teams and we've got a new division it used to be the kaskaskia and mississippi division now we go small medium large large division we're still sitting columbia breeze freeburg east alton wood river roxanna and salem medium division carlisle chester oakville redbud sparta westland we'll keep oakville in mind and then the small dupo marissa new athens steelville lebanon and valmeier so coach large division everybody's pretty much the same as far as scheduling goes everybody's going to play each other we switch over into the medium division for football wise oakville does not have a football program so therefore dupo comes from the small division and comes up into the medium division to play in their conference game so from the athletic director's perspective how does scheduling go does everybody play everybody does the largest play the medium and this goes for every sport not just football yeah so um the large division which is uh you know still the mississippi division um everybody in the whole entire conference your own you only have to play the teams that are in your division there's no mandatory crossover whatsoever in any of the sports there is some crossover in all sports um there's times that you know that we'll play a handful of teams out of the medium division we don't play very many teams from the small division but um you know i think this was a very a very huge and awesome move for our conference honestly when you look at it across the board uh because there just be had become such a division between um between you know brie central columbia freeburg and salem in terms of their enrollment with the other schools that were in the conference in carlisle redbud uh in westland and so even though in some sports some of those schools could compete with the larger schools it was time to make a change and um and and you know some of the guys that have been at this athletic director stuff way longer than me who had a vision and were able to to really get it moving forward make it happen did an awesome job with it and i think it really balances out the conference across the board in all the sports and it makes perfect sense and you know it could have been easy for any one of the the divisions to say that they were going to leave and make their own conference or where but everybody just kind of was part of the cahokia conference didn't want to leave they you know something that's tradition and you know bylaws are already in place and all those things and so it was just easier to to kind of make the switch to three divisions and so far so good you know it does give you one less conference game than what you might have had in the past at least in football um but uh i still think it's a good move really balances it out so now let's say baseball and i believe basketball same way you're going to host say east dalton wood river and you'll go to east correct correct yeah it's a home away all the stuff uh at least in the large i'm pretty sure it's that way in all the divisions but my focus obviously is mainly in the large division uh play home and away in all the sports uh obviously except for football but um so scheduling you know it's it's a little easier in a way but sometimes you you know you got to pick up a few more non-conference games in some situations but but again i think it's going to be a nice change for everybody and the non-conference isn't a bad thing let's talk football wise i mean you got 5a muscuta 5a waterloo 5a jerseyville so it kind of it makes it a little bit tougher on you too so that helps you out we talked before you know you had the smaller schools when we're playing carlisle wesleyan redbud they're the smaller type schools so that whenever you do get to the playoffs well that doesn't help you as much so you get that one extra non-conference game yeah it does when you're good you know unfortunately when you when you're young and the numbers are down like we are now um might it might be a little more competitive to play some of the maybe medium division schools but but all in all when you when you win a lot of football games over the years nobody in the media division wants to play and so with no mandatory crossover we don't have anybody scheduled uh on anybody else in the conference in in the medium division in football so uh you know it is what it is and i think down the road being able to play that tougher schedule is going to going to make you at least you know you'll be battle tested come week 10.

uh 27 um in reserve uh ending the year for 2021 now in terms of percentage wise um 18.2 represent about 13.5% um in reserve level onto the restricted side um the districts started the year with approximately $2.2 million um we received uh$ 41.7 million in restricted Revenue um and spent $ 54.8 million in expenditures uh received receiving 21.4 um of contributions from the unrestricted um general fund um also adding to the um to the fund balance of about 8.4 to end the year on the restricted side of 10.6 million um this graph or this slides right here shows you um the details of all the restricted general fund uh ending balance um as you can see the bulk of it um is for lottery which is about 1.2 um and then the other big portion is the carryover for the expanded learning Opportunity Grant uh about 5.6 um that is uh related to the ab86 grant that was passed um in the spring of 2021 um and then the last row right here for other restricted local um 1.2 and carryover those are um grants from both the state and also um local contributions um from from agencies here and then I'll leave you with this slide this last slide right here um this last slide was taken from school Services which um compiled all the data uh from all the schools uh districts Statewide um just to show repres representation in terms of what uh Reserve level on a Statewide average um appears to be um so for unified school districts um most school districts at a Statewide is at 18.2 um Elementary School Districts uh is at 22.7 um and high school districts is at 17.3 um and as as and I do want to highlight that um as an alement school districts um in the previous slide um with the reserve in the unrestricted general fund of 18.2 again um that Reserve level in terms of percentage wise price uh is about 13.5 for alamro and with that I'll take any questions that you may have thank you Mr Chang I'll go ahead and open it up for the trustees at this time any questions or comments and if we're still forming our questions our comments I can open it up to public comment and then come back um okay I'm going to go ahead and open it up for public comment at this time Mr Travis if you can uh help us with public comment any members of the public wishing to address the board on this item uh no no public comment at this time okay I'll uh wait a few seconds any now uh still n okay all right um seeing hands from the trustees I'll go ahead and start with truste varano yes thank uh thank you Mr Chang for condensing a fairly large report down to a couple of slides um that's very helpful to kind of get the picture of what we're looking at so just a couple of questions number one um I don't know well you referenced at the end of the slides the reserves and we're at about 133% which is that's below what um the average is at a Statewide level and for the different types of districts for so that's a little below what that average is correct what we have in reserves that is correct I believe this last slide I showed you was at 22 is U for Elementary School District um we end at 13.5 and do you recall or do you have off the top of your head where we stood at this time last year what what um what percentage wise roughly did we have in reserve last year um I don't recall specifically but I think we were hovering around 8% not mistaken here okay so we there's been a significant increase in reserves but so now my that leads to my next question how much of that increase if any um is related to kind of like these different types of funding that we've received this year specific this year just because of all of the different situations that that have been going on at the Statewide level so I'm sorry go ahead go ahead go ahead okay um now in terms of the um the savings itself it it wasn't really related to any additional funding because a lot of those additional fundings um had restrictions or you know had the parameters around it and so um when we were looking at the summary of the general fund that shows the unrestricted and restricted side you see that on the restricted side uh we did also um had a a a significant um amount of carryover and those were related to the uh one-time funds that the district receive and restricted dollars um in terms of the savings that we were able to incur in the general fund um and it was a combination of everything um we had uh in terms of Revenue um we improved about $500,000 which is pretty um pretty small compared to the overall Savings of it um but the majority of it was in uh salaries and benefits um you know we did have a um a huge savings in substitute costs um um and also positions that we were able were not able to fill during the year and then um the other component is um contracts that we had during the year um that didn't materialize um service um for some reason never rendered um so we were able to generate from those areas and then the big portion was also um the special programs that the county ran for us um those costs you know significantly reduced as well so that helped a lot to um the the the the savings and also the um the adding to the reserve level okay so looking forward um looking forward do you I mean I I would think that there's still just so many changes potentially on the horizon that it would be hard to predict but do you think that that 133% that we're at is something that um there's a decent likelihood that we could at least remain in that range in the next year if we continue at this at this pace and of continuing to look for savings and revenue or or is it just too difficult to even try to predict a year out given the dynamic situation that we're in um if you were to ask me that question two three years ago I think I would probably be able to give you a better um idea in terms of what we're going to be at there's so many uncertainties over the last um couple years and also this year as well um you know just a little Prelude our first item is going to be um significantly different um from our adopted budget because um there's still trailer bills that are coming out um that impacts um both the operation of the districts and also the district's budget financially um so um I don't have to have an answer it's okay but I mean you know our mindset has always been the same um you know we're we're continue to save as much as possible um offering you know the most service to our students um that that that are necessarily um but in that same mindset you know there are vacancies that we don't need to fill um you know we'll we'll do that um in order to kind of maintain the stability of the district Finance okay so kind of my last point and speaking to what you just said about the stability of the district finances going forward um is it is it kind of or can it do you think it can be kind of deceiving in some ways when we see some of those numbers um and think that the district has a certain amount of money that we can spend on things that we would want to spend on or or expenditures that we have um and the deceiving part being that some of those numbers reflect those one-time funds or is that really not in this because I know you know it's confusing sometimes for the public or for people because they see these big numbers and these monies and it seems like okay well why aren't you doing X Y and Z but as a as a board you know looking forward we we always have to be careful about is this money sustainable can we make longer term decisions based on these numbers so is that one year onetime money kind of reflected in some of these numbers that you presented yes um because I mean one one of the factors that we always have to keep in mind is that um a lot of the fundings that we receive are onetime funds um and this savings that we've generated at the end of last year is a one-time savings so anything um that is eating to our budget um that would be ongoing that would be ongoing um the you know the district continue to um go through declining enrollment drastically um and so that's a factor that we'll need to consider um as a part of our budget stabilization um um considerations um but you are right um you know we do have a lot of one-time funds that is masking um the structural deficit um that the districts is currently experiencing um and so you know while we show that we're able to make um or meet um The Reserve requirement that are set that are prescribed by the state um without those one-time uh funds that we receive from both the states and the federal government uh we would have to be making significant Cuts immediately um and so those onetime funds are essentially keeping us afloat until we have to make those diff difficult decisions to stabilize our budget okay thank you Mr chair thank you now trusty fam I see your hand up yes mam president question to assistant superintendent Chen in in the second graph you know there was a uh a trans you know a partial transfer of funds from the unrestricted balance bance over to the restricted balance to cover the the Gap in uh restricted revenues and restricted expenditures and I was kind of wondering oh you know would it not be a more effective use of the reserves if uh if if those transfers were sort of a bit more surgical just to say that we could transfer just enough of the unrestricted reserves to the restrict uh to the restricted uh expenditure so that way we leave we leave more money you know we we conserve a little bit more in the unrestricted part as opposed to uh you know uh leaving ex I should say U uh how do you say more of our unrestrict uh more of our unrestricted balance bance into the restricted balance may I respond yes yes please um so those transfer from the unrestricted to the restricted uh general fund is kind of um not in our control um the bulk of it is to is contribution to our special ed program and as you may be aware special ed program has been underfunded for as long as we and that's why that's why there's always huge contribution from the unrestricted general fund to be able to serve our special ed um programs um in addition to that um about $4 million of it um is required uh for us to transfer to routine maintenance and this is what is a law that is put in place by the state where every district has to contribute 30 uh 3% of their total budget uh for routine meeting so um in terms of being more methodical um we always try to uh you know work with our our own special ed program and also with the county program to keep cost down um but the reality is that um you know special ed is has been underfunded um historically and we continue to be underfunded and so um we'll do as best as we can to lower those those amount but some of those cost or transfers is essentially out of our control oh okay and just to clarify you know uh uh what is it um the the legal minimum that it's in reserves of school district must uh maintain is do we have to make a contribution of 3% every year or is just uh it's just the maintenance of the minimum 3% so um The Reserve level is different uh um depending on the size of the district for us is 3% of our uh general fund but it's not 3% only for the current year um it's 3% um in three years out so even if you're 3% in this year um the states the state sees you as ins solvent if in the third year out you're not able to make that 3% requirement oh okay so in a sense it almost sounds like you know 3% but if we look you know work it out to third the third year it means that we'd have to have at least a minimum 9% in reserve to kind of make sure that we meet those 3% targets annually yeah your reserve on a yearly basis yeah oh my okay well thank you very much assistant superintendent Chan thank you I see I saw trusty uh Travis's hand up and it's down so just wanted toled yeah thank you he actually asked the the the last question he asked I was going to ask that one so I going on that on the three% maintenance so in our district since a lot of our buildings and Facilities need a lot of Maintenance what is the actual percentage word we need to use today this year next year would we is that too hypothetical right now no it's it's not too hypothetical but I mean I I think everyone's aware um the needs um that we have with facilities and the ret maintenance that um that our district is doing is manage to keep School running and keep the lights on um and not you know the bigger projects and that's where the bond programs going eventually have to kick in um with some of those projects but um you know the the maintenance the maintenance program that we currently are operating is mainly just to take care of those um essential stuff that needs to keep the district's running so if you were to put if you were to put a dollar ticket on it the 3% how much would that be right now 3% is approximately $4 million okay thank you thank you any other questions or comments from the trustees so thank you for your comments and your questions I think I highlighted a lot of things that I was thinking so I won't reiterate any of that um I do I mean I definitely took that breath of like we're in a much better place right than we've been in the past uh but doesn't mean that we're in a you know let's take care of all the needs because we don't have that much um I know CLA laughed you know and and even the $4 million dollars even though it sounds like a lot really in the big scheme of things of all the things that we need barely scratching the surface um but I'm excited right to um to now be able to um focus you know I think of the letters that we received you know um just in general in our district and where we've been about our financial solvency and those uh the places we've been it's definitely a much better place um and I want to thank you uh Mr changen for your uh leadership and for your consistency and hanging in there with us you know and explaining all these questions and being available to draw pictures for us you know when we just don't get it or need to hear it again in a different way I appreciate um you being available um and you know being a big part of that leadership you know Dr bow and everybody else to um be where we're at now and just to get better and better right um and I mean at the end of the terms or whatever we all serve that we hope to leave the district in a little better place than we found it um if not a lot so just continuing to do you know our work and what we each do um for this and so at this time I don't see any other hands up um I'll go ahead and call for the vote um on this item is it on for just yes approved right okay um but we haven't do I have any motions or second approv byano second by Chavez all right I'll go ahead and call for the vote uh trusty hi trusty fam hi trusty Chavez hi vice president quo hi and myself I passes unanimously thank you um and we'll go ahead and move on to item 602 approve resolution number 10222 Fourth Amendment to the Joint use agreement with kadango to extend the second five-year term for the period July 1st 21 through June 30th 26 motion to approve motion to approve by Chavez second second by truste GTO okay um I'll go ahead and open it up for public comment first and then we'll come back to the um trustees questions and comments uh Mr Chavez if you can help me with any members of the public wishing to address the board on this item uh yes Madam president uh no speakers at this time okay I'll wait a couple seconds any now still n okay all right coming back to the trusties any questions comments or concerns on this item okay seeing none we'll go ahead and call for the vote H trusty Beano hi trusty fam hi trusty Chavez hi vice president GTO I and myself I passes unanimously um next item uh before we go to 702 I want to go ahead and uh close the public hearing on uh the Gan limit calculations at this time um also closing the public hearing on uh regarding sufficiency of instructional material at this time all right moving on to 702 approv resolution 72122 week of the school administrator October 10th through the 16th uh Dr Bower I hope that the board supports this um acknowledgement of the hard work our administrators are doing thank you at this time uh go ahead and open it up I do see trusty Chavez with your hand up move approval a second approve second by vice president kto okay I'm gonna go ahead and open it up for public comments before we go to trustees uh Mr Chavez any members of the board wish public wishing to address the board on this item uh no public comments at this time okay I'll wait a couple minutes any now uh still none okay uh seeing none I'll go ahead and open it up to trustees any questions comments or concerns on this item truste Bano I just want to say I mean we've talked a lot about the gratitude that we have for all of our staff at all different levels and and you know know every month we it seems like we're recognizing specifically the different um individuals who are serving us and and so this one is one of those ones that in particular at to me stands out this year as we've already said it's the difficulty the you know just to navigate and and run a system in your particular site with all of the challenges and all of the changes is almost nothing short of miraculous so I I do you know want to just let all of our administrators know how much we understand acknowledge and appreciate that work that they've done particularly this year and are grateful for that so thank you thank you trusty trusty uh you know Madam president I think that this is just a small token of appreciation for all of our administ Traders uh it's again uh I I would not wish this score here upon any educator and I know so as an educator myself uh so for for all the challenges at the last year and a half uh I I strong you know I I support this resolution wholeheartedly as a way to to uh honor and validate the work of our our our site our School site principal and assistant principal you know district office directors assistant superintendents and the superintendent so uh you know pleas you know please take this as a as a small I really I know you know token but sincere token of our uh appreciation for all the work you do thank you thank you trusty fam any others uh trusty Travis uh I don't know how to say all this wishiwashi stuff but I really appreciate everything that the administrators are doing um they are doing a lot more than their job descriptions and um it is reflective in and how much you care and how much you're trying to get the education and going forward during this time and it's much appreciated thank you thank you trust Chavez um I just want to mention you know it was an honor to go um with Dr Bower on the first day of school to the different schools and see all the children smiling and playing and being you know back to school after over a year and a half um for all of them about a year and a half or so um and you know that wouldn't have been possible without the hard work of all the administrators ensuring that things were taken care of stocked um and I can only imagine you know I know I'm literally with Dr Bower on the phone if not every other every hour every other hour every day it feels like and um you know I can't imagine all the other details you know and I get a lot of details but I can imagine all the other ones that I just don't know about so um just want to you know again honor the work you know of the staff and the teach teachers and without the administrators that back them up they wouldn't be there so thank you administrators for your work and ensuring that you know our teachers have what they need and that our children have what they need in order to go to school every day um and you know there's not enough words or you know acknowledgements that you can receive because I know at the end of the day you know sometimes it feels like you might get more of the opposite but just remember that you know you're needed that without you you know some of these children would not be going to school um would not be there smiling keep up the good work um and you know again we're here to support you and if there's anything that you know you feel that is not being fulfilled um I know Dr Bower is also doing you know her best and we're here to support her as well as well as all of you all to continue to uh live out our mission you know of who we represent as alen Rock so thank you all for your work I do see vice president gto's hand up so I'll go ahead and turn it over to you before we vote yeah sorry about that um I also just wanted I also just wanted to reiterate uh the appreciation for uh administrators I know that this is uh this is when um um when you know what um differentiates as these tough times is when you have to step up and and so I think that our administrators have done an admirable job under this very tough circumstances to to manage all these changing uh rules all these very very fluid environment so thank you for those who have stuck with us and have helped us continue to move this District forward under the very tough circumstances thank you and at this time I'll go ahead and call for the vote trusty veano hi trusty fam I trusty Chavez I vice president GTO hi and myself I passes unanimously uh thank you moving on to 703 approve resolution number 21 number 8 2122 Hispanic Heritage Month September 15 through October 15 uh 2021 motion to approve motion to approve by trusty Chavez do I hear a second second second by trusty withano um I'll go ahead and open it up for public comment and then I'll bring it back to the trustees for any questions comments concerns uh Mr Chavez can you um let us know if there's any members of the public wanting to wish um address the board on this item yes no public comments at this time mad president okay I'll go ahead and wait a few seconds any now still none okay uh coming back to the trustees I see trusty viano's hand up trusty Rano yes thank you um so I just want to U make a couple of brief comments on this particular item and I know that in in recent years in particular there's you know we as a society or or you know we have become much more aware of and and had open discussion question s about how people identify themselves and words that we use and things like that and and it's an ongoing discussion and it's just part of you know what we do in in this country um but for me the the word used in here Hispanic is one that's that has been an identifier or use for a long time so it's not one of these um it's not a term that's been come to the Forefront recently it's it's been around for a while and so I will be supporting this because I um do understand and believe in the intent behind this and obviously this is a much bigger than just our district and it's something that we're joining on with however I do just want to go ahead and acknowledge it that at least in my opinion um when the word Hispanics is used in this document I think it's referring to a number of um different groups of people that that don't maybe take take very um don't agree with this term myself included and whether you call yourself Mexico Cho mes whatever it is I I think that it's important that when we are talking about the 78% of students in our district that we acknowledge those um indigenous roots that are tied to this land and tied to to um I think what the term is really trying to get to so I will support it um I'm not a fan of the word is anics but I understand why it's used here and I just think it's important to acknowledge um the people who I think this is referring to and when we do see you know our playgrounds full and we see the faces of of these students out there you know they're reflective of a of populations of people that um May identify themselves um in a more specific way that is related to their cultural ties to to this land so that's it I will be supporting this thank you thank you any others before I say my comments vice president GTO yeah um I I acknowledge that there's concerns around the word Hispanic um and I also kind of had like gone along with it and I very much adopted the more acceptable term in the west coast which is a but I've recently started doing some research on the origins of the word Hispanic and where it came from and it was pretty extensive actually and of really really dug into this because of this constant um issue of like What Hispanic and this and this and that and uh it was very enlightening to see one of the you know seal piece of research was done by a woman out of Stanford who uh bases her history not just on anecdotal stuff or anything like that but actually um she goes back in in the 80s starts uh interviewing individuals who were there uh in the uh in the federal bureaucracy uh at the census which is a Genesis of this term and comes to find out that it was a a large group actually a disproportionately large group of Mexicans um that were basically running the show and became the ones who started this little convening this little group of of of the from the from the Bureau of the census where they started telling them this is a term that we want to use and so I continually hear that Nixon went ahead and imposed it on us and to come to find out directly from her she's going from the horse's mouth these individuals are saying this is what we did and this is what we wanted to achieve and so um I understand their their concerns they wanted to be counted they wanted to be a group they wanted they no longer wanted to be just uh thrown out there as a separate group of people like in the 30s there was the classification of Mexicans uh to be used as in a in a very very harmful way to go ahead and attack the community in this case they wanted to come up come up with a term and U that was useful to go ahead and demand the right the the access to resources and so um upon doing that research I I see that the term I don't see in the same light as I used to as such such a Negative term because I had been kind of grown into it like you know it's it's a bad thing that it wasn't impos on us and to see this research kind of fascinating to see that the community itself came to some sort of conclusion um and it was actually very very bad reasons amongst themselves that they were using to go ahead and push forward this stuff um but yeah I'm from the west coast and I'm tend to be more comfortable with the word Latino and so um I completely understand the the concerns that have been raised already by my colleague in Minister H and I'll understand the other concerns I just wanted to go ahead and um shed some light into this at least from what I from what I was able to to glean from the research and uh yeah I know that we are in in the west coast and we are very more comfortable with latino there are people on the East Coast that are very very comfortable with Hispanic he's just part of the very very diverse group of people that we are here as Latinos Hispanics um indigenous people whatever we call ourselves um and so um I'm comfortable moving forward with the word as is um including the word Hispanic Latino um either or indigenous all means thank you thank you H vice president GTO and as a descendant of the Via nation which n Nation I agree with uh with everything that's been said you know trano especially and by uh vice president GTO brand new information to me so thank you for sharing that you know something to add right as we continue to move forward um and personally I I don't feel comfortable with Hispanic and I don't feel fully comfortable with Latino and I get it right that at the end of the day I'm in there under that umbrella somewhere somehow um and yeah regardless at the end of the day we you know we each and every one of us gets to continue to move forward with all that we represent you know whatever that means so I honor and respect those that do um and uh for for purposes of this you know resolution as well like trusty Beano mentioned I will be supporting I also know it's a bigger right it's a it's a month it's something that um we support um it's not something that we as a district here come up with but maybe one day you know they'll there will be that term that we all feel yes you know 100% United um but regardless you know at the end of the day right like we're all a mix of a beautiful you know indigenous Spanish you know whatever we represent um and it's and it's a beautiful mix of all those grandmas and grandpas that worked hard for each and every on each and every one of us to be here um and represent them all without fighting or saying you're not you know enough or you're more than that or I'm more than you um but each and every one of us you know represent all of those grandmas and grandpas that open those doors for us to sit here right now regardless of what we call ourselves so um proud of all that and with that I'll be supporting this um I don't know if there's any other comments questions concerns mad president yes not to belabor the point or anything I I think it's a very great conversation we have and I think it kind of opens up to a to a broader um view of what's going on in the Latino Community for those who may not be of Latino descent and uh I I think it's healthy to go ahead and have these discussions some people might say oh look they're spending all this time it's very important because it it really shows how different our community is there were other individ other groups who came in and wiped out the native population and then sent people off to reservations and chose to move in that fashion and that's one way of uh in which people move uh our our our our culture um uh mixed and created a very complex group of people who uh have to hold competing feelings within one human being I have to I I love my Spanish language I love the history that came from um from from those people even though they they were they were in some instances rapists of other parts of my family and Al you know in the in the in the ancient days right and and now they formed this uh this mixed group of people that have a very very complex um you know um existence and uh and we I very much appreciate my language which Spanish I appreciate my indigenous culture and I can hold those feelings without feeling uh as as if I'm betraying one side of the that's because that's just what it is it's a very complex uh you know we're a complex group of mesos that came out of this thank you trusty wano yeah I just want to say that I appreciate both uh trusty and trusty's comments because I think that these kinds of conversations um kind of model model or align with or set the tone for the direction that we want to move in um with regards to ethnic studies and all the other work that we're doing in those related areas and and you know I remember as a student I I never forget this I remember as a student in Alam Rock I don't know if anyone is old enough to remember the little what are they used to call them ditos the um like a very old oldfashioned style of copies and we would get little worksheets and I remember we got one I mean credit I guess to the time at least they gave us they were attempting maybe but it was about I remember it said like qu Moretta the Bandit or something like that and so you know at that time back in the 70s or 80s in Alam Rock You know I was learning about my people as as Bandits and and these types of things and I went into all the way through college or into college with that as my framework and so and it was at that point point then I was lucky enough to have the opportunity to learn more things but I think as we have these conversations and have these recognitions um it does set the tone for a new way of teaching and and teaching all the trusty ketto said it best the complexities that exist in in our Hispanic Latino whatever you want to call it populations and all the other diverse communities that make up alen Rock so I mean we don't want to spend too much time I don't think but I think it's true what is important to have these discussions and begin to move in that direction as we move towards ethnic studies and and some great work in those areas thank you and with that I'll go ahead and uh call the vote I'll go ahead and start trusty Beano Hi H trusty fam hi trusty Chavez hi vice president kto Hi and myself I classes unanimously thank you all right um moving on to 704 approved Next Generation science standards Delta education featuring FAL adoption Elementary School move approval move to approve by vice president second by trano I'm gonna go ahead and open it up for a public comment uh first Mr Chavis any members of the public wishing to address the board on this item uh no public comments at this time okay I'll wait a few seconds any now still n okay um moving back to trustees any questions comments concerns trustee kto uh yeah um I know that this isn't the the Next Generation science standard for English language learners but I think it's important that doc Hopefully Dr Bower can can elucidate and uh talk about the role that Alam Rock played in some of the research and we were one of I think two sites or something on the west coast that were um that were selected to do some of that that research for English language Learners Next Generation science standard so if you have any any information off hand uhh Dr Bower through the president I would you it would be cool to to kind of just talk about it really briefly yeah please Dr Bower so we were selected that uh one of the people who were part of the writing team for these standards was a professor from Stanford University Guadalupe and I her last Valdez Dr Valdez thank you pryo this was early in my tenure as a superintendent she approached us she wanted to uh use some of our classrooms specifically at Adelante um to see the development the do the development of two languages and how that uh it's an integral part of acquiring academic language so that's another piece that Alam Rock has been uh in the Forefront from uh not only being very um upfront saying we are not factories of long-term English learners but we want to be factories and schools that create a pathway for children to develop and be proficient at the academic level in multiple languages specifically specifically English English language development for many many years was treated as a foreign language where students were submitted to a lot of drill and K and that's what generated a lot of what we have in the P we had in the past in terms of English language long-term English language Learners and all research has pointed out to authentic learning and learning about Concepts very Science and Mathematics are an essential component of academic language development because they permeate uh everything that we do as we move forward to college um so thank you trusty Kino for giving me that opportunity uh a lot of the research research that uh Dr Valdez conducted was in our schools and we are um very very proud of of what um the contribution that district has made to the to the to the to this area thank you well thank you board president for indulging me Dr V reached out she's like hey I need your help and I said we have a new superintendent who has a PHD and she'll know what you're talking about and won't get lost and so she's like all right let's make it happen so really really proud of Alan Rock's rle in that thank you so much vice president GTO the connections and the Partnerships and Dr Bower for being able to respond and uh accommodate and coordinate and make that happen as well on behalf of all of our our kids and future Generations um any other comments questions concerns from any of the board members before we move on to vote all right see Nana call the vote trusty Beano hi trusty fam hi trusty Chavez hi vice president kimto Hi and s i passes unanimously all right moving on to 705 resolution number 11 2122 regarding sufficiency or insufficiency of instructional materials Dr Bower I respect fully as the board to approve this resolution uh the staff and I know um I had uh Mr Sanchez ready for any questions that the board may have um this is part of the Williams uh LA and we have follow up we have had our Williams visits already and um we are in compliance with the materials that need to be available for our students Mr Sanchez do you have any further comment regarding this item um not not anything in particular just that um we do an extensive job in ensuring that all of our students have uh the materials that they need the curriculum that they need um anything that uh is missing we work very closely with principles to ensure that all of those things are ordered uh we are going through our Williams audit we went through two schools already and um we things look good and again if there's anything that um a classroom may be short of on uh we are quick to turn around and make sure that we order all those all those materials thank you I do see uh trusty Chavez uh Dr B you have something to add before go ahead Dr bow and then go ahead Dr bow sorry that uh if there if there are any missing uh materials in the classroom we have to show proof that we have ordered in order to pass so I just want to be very clear that we have had that the Williams visits have been positive because we have been able to prove to them the Auditors that we have already ordered those materials and so there are potentially some classrooms that are missing a book or two and um the other question that IED was what about the devices um the devices at this point for alumrock are not the way that we deliver our goal is to get to that point the devices themselves are not the are not the the focus of the curriculum I just want to clarify that for everybody who might be thinking you know well my child needed to return the device and how come how how are they going to access curriculum textbooks workbooks and such have already been allocated for the sites thank you thank you trusty Travis so first I wanted to make the motion to approve um and then I have some questions if somebody wants a second and then I go through my questions okay second byano go ahead okay so does this mean that some schools are still waiting for material and promethium boards and and also um and and how many schools is that so they're still waiting for them right they're going to get them like in a month or two because I I remember I remember one of the teachers stating that um they didn't have their materials that they were on order but they haven't received them yet in an email that we received from the board received so I don't know of that and I will appreciate if you forward that email to me trusty chop okay specific because it's hard for me to tell you we're missing two books on second grade in Linda Vista if that is not the case so I guess what I'm asking is the everybody the majority has it there's just some sites that don't yes so they monitors already came if I can clarify because I think I heard you say something Dr Brower and I believe I know what email do um I'm calling you Doctor chav trusty Chavis is saying is the the email are you referring to the email that we received about the um devices that were missing um where the teacher was missing courts no okay then I don't know which one she's talking about yeah no this is yeah make sure you get that yeah yeah okay this is this is something else that was that was you know yeah something else yeah we have many okay just wanted to clarify yeah definitely let's get that to Dr bar any other questions comments concerns on this item uh Mr CH Sanchez I think I saw your hand up you know just one added layer to this is as um we've shared today with Staffing shortages um some of those materials right those few materials that we've been that have been ordered have been Del partly to do with uh Staffing shortages and uh companies really struggling to to produce um those those things right so that's where some of those small you know numbers of of books that that may be missing that's where some of the holdup is at but in order to demonstrate as Dr Bower shared with you uh our compliance we have demonstrated that we have ordered everything that is needed thank you okay any other questions comments concerns all right seeing none um I'll go ahead and open it up for public comments U Mr Chavis any members of the public wishing to address the board on this item no comments at this time president okay I'll wait a couple of seconds any now still not okay thank you all right uh seeing none um we'll go ahead and move on to the vote excuse me uh trusty veano hi trusty fam hi trusty Chavez hi vice president kto Hi and myself I passes unanimously thank you trusty Chavez for saying bless you um all right um moving on to item 801 um Dr bow any anything to report on that okay um information only thank you any questions comments from the board before we move on to the next item all right seeing n we still I think we still need to take public comment though just that thank you uh CH Mr Travis any members of the public wishing to address the board on the item uh no public comment at this time okay I'll wait a couple seconds any now still n all right um seeing none we'll go ahead and move on to item Madam president yes I would ask that we it's the the items under um item number nine are listed as consent that unless somebody has an item that they want to pull we just take 9.01 through 9 9.03 and one and one item okay second second by trusty Chavez any members of the board which to pull any items not pull items but I just want to make sure that we can do that um I know it's under consent but I think I remember before Council telling us that they have to be like pretty similar so I just want to make sure that we can do it okay I am pretty sure but we do have roio on here if we can get roio on our panel to just uh confirm that that is okay Mar if you can uh bring roio he's on and not in the taking a restroom break welcome Roo since it's since it's agendized as consent you know by its very nature it's all in one shot there he is hello everyone hi um so the question is so the question is can an item be pulled from consent to either be carried or to be considered separately no I think we can do all of them together on this oh this yes you can actually okay yeah just wanted to make sure thank you the but the motion but to Mr Beano's point the motion should be very specific so that there is a clear record of that I move approval the consent calendar items 9.01 through items 9.03 second thank you for restating that all right uh good to um then call for public comment at this time on these items um Mr Chavez can you please help us with public comment uh yes Madam President we have Miss Brenda sendas miss sendas you have two minutes please unmute yourself when you begin speaking the T will [Music] begin hi um good evening board members and superintendent El b um I just want to say thank you um for uh approving or putting this on the agenda to the maintenance team uh to have the miracle PlayStation at Linda Vista I think this has been something that we've been advocating for at the school school and it's nice to see that you know this is actually going to be fixed now because there's a lot of these kids that been wanting to play in this playground and it hasn't been able they haven't been able to use it so I just want to thank the Main's team and all of you guys for um for putting this on the agenda and hopefully approving it um and getting our kids that playground they deserve thank you thank you any more uh Mr Chavis uh no more speakers at this time ad president thank you um okay seeing none I'll go ahead and come back to the trustees vice president GTO just uh through the board president um can we get clarification on the silven item the funds that are being used for Sven um are specifically provided by the state for that specific purpose we cannot use them in any other way correct I see Dr bow shaking her head yes Dr I know you know and I I was getting ready later on today to respond to that comment earlier on in public comment funds that are for Extended Learning we are not to use in any other way and as a matter of fact the state it's in this new round is increasing those uh dollars for learning loss so I just want to be very clear that we're not able to whenever we bring these items these are restricted funds that are exclusively to be used for that thank you thank you for clarifying that information um any other questions comments concerns from the board all right see none we'll go ahead and move to the vote trusty veano hi trusty fam hi trusty Chavez hi vice president GTO I and myself I all right passes unanimously I'm moving on to the next consent calendar uh 101 approve the whole consent calendar items 101 to items 109 uh Madame President yes I would ask that we pull uh 10 point give me a second and I'll give you the exact number that way on not messing up the um 10.09 10.01 10.09 09 okay okay so can I redo that motion approve 10:1 through 10:8 and then we just do the other one separate or you want to take that one first no that's fine now do we have a second for that and then we can go on to 109 second now second okay second for Mr fam so we'll take 10:01 through 10:8 first um I'll go ahead and open it up for public comment first and then come back to any questions comments or concerns from the trustees uh Mr Travis do we have any members of the public wishing to address the board on these items uh yes Madam President we have Eddie Eddie you have two minutes please unmute yourself when you begin speaking the timer will begin hi I'm sorry my comment was about the Williams Act I had a question so it's not about this topic so I'm not sure when I can ask that question hello just a reminder to the public um you have two minutes to ask or make any public statement we're unable to respond um as trust this time um yes just want to make sure that I honor it all okay so my my my question is does the board have access to a dashboard that tells you how many um open Action items are at each SK each School regards to deficiencies arounds the Williams act because when you're you're being audited there's there's uh times that you focus on only those schools but in reality there's other schools that have um gaps and there isn't Clarity of uh risk exposure because there isn't a dashboard that says um this school has three verified issues around textbooks or X or Y or z uh Prometheans so I just wanted to I I meant to press the button before and I Didn't Do It um and that's it thank you thank you Mr Chavez is uh do we have any other members uh no more speakers at this time thank you all right uh seeing no more we'll go ahead and bring it back to the trustees any questions comments concerns okay seeing none we'll go ahead and move on to the vote uh trusty wano hi uh trusty fam hi trusty Chavez hi vice president Kinto hi and myself I all right that's unanimously now moving to item 109 M president yes yes uh vice president kto you're on mute sorry about that I would ask that we approve everything on 109 uh and then we pull out one contract separately that would be the Planned Parenthood contract so that we can vot part that you said that would be what uh within 109 there is an agreement with cl Parenthood I would ask that we go ahead and take that separately second it okay so moved by vice president GTO second by Chavez okay um let's go ahead and move on to public comment at this well go ahead uh trusty veano uh you're on mute I actually have questions about um questions or comments about three of the other contracts not involving the um Planned Parenthood one so I was going to actually pull this item for those three um contracts as well move approval for the uh balance of the can you name the the contracts that uh yes it's the fly contract the Health Trust and YMCA did you want to vote on them separately or just you just wanted answer I have qu I have questions about them that may impact my vote as well oh okay Madam pres that's on you figure I'm trying to follow everything okay um so I'm hearing the Planned Parenthood and then there's questions about the other three that uh Tres canano just mentioned I don't know about doing it one by one um I mean I I could just request oh sorry I was going to say I could just request to pull those three and then if you know we could just vote on them separately and that might be the easiest way so we'll just pull all four fly Health Trust YMCA and Planned Parenthood and and approve the balancea yes four right I just want to make sure those four okay move appr the balance move to approve the balance second byis sorry I thought TR chus had already second yes okay all right so we'll focus on those first um open it up for public comment first Mr Chavis any members of the public wishing to address a board on the ones that we are focusing on first all of them except the four that we mentioned YMCA the Health Trust fly and um no public comments at this time Madam president okay uh I Will Wait we'll wait a couple seconds any now still none okay all right coming back to the trustees any questions comments or concerns on the ones that we are voting on uh trusty Chavez can you list the Heros again please yeah so he pulled YMCA the Health Trust and uh fresh lifelines for youth and then plan was see okay see none we'll go ahead and vote on the on not those but the ones um that are left balance okay the balance thank you trusty Bano hi trusty fam hi trusty chavz hi vice president kimto Hi and myself I all right um now we'll go I guess we'll just go one by one as they are in order um and we'll I guess fly is first I'm sorry yes fly is first well if if I can um Madam president I I can maybe start with the Health Trust that's the easiest one and it's just a just a very brief um reminder or clarification I think sometime back we had a discussion about um terminology that we use um and maybe alternatives to use as a district um for the word homeless and I think that is the word that is used in this particular item so I would just um either recommend on this particular item if it's possible to reward that to either um experiencing homelessness or unhoused or or one of those other terms that we had kind of agreed on um and if I can't be done for whatever reason on this item then it just remains as a reminder for the district as we move forward to keep that in mind to help us you know make sure that we recognize those individuals um in that way so if is is it something that we can change at this point the wording Dr Bower or or do we need to um take action on it as it is at this point I think we can make a note do uh Dr Beano I'll take it I think we can make a note for the vendor because remember we are engaging in in a transaction here and we can request right uh I think staff has been dealing with the the the the the terms and the labels that the other company also uses so if you okay with it and you can approve it tonight we can certainly make note on this particular contract that in we would prefer to use a different term to to provide those Services is that okay yeah so with that modification or that notation um then I would move to approve contct s trusty just so that everybody it's also clear that because this is a contract right we need to have the an agreement with the with a vendor that they are willing to do that I just want to also make that notice okay [Music] um okay so yeah and I think uh I I believe it is unhoused uh but I think just making a note of it right and letting them know um and to be consistent with our policies I believe it's in our policy so the word that we use there I'm in agreement trust Beano we can make note of that uh for them um okay so motion second uh thank you Dr Bower and I'll go ahead and open it up for public comment uh Mr traveis any MERS no public comment at this okay I'll wait a couple seconds any now still no okay so see we'll go ahead and go to the vote trusty hi um tra but there was no motion to approve this particular unless I'm incorrect but it's for the health health trust yeah I thought there was byano and second by vice president kto Am I Wrong well the one I captured was trusty kto proving the balance and trusty Chavez the remainder then we got into discussion okay so nobody did I thought no I did that was for everything except these three and the Planned Parenthood yeah we already voted on that Mar so now I believe Beano moved and vice president second yes correct for this one the uh the Health Trust just the Health Trust so are we voting only on the Health Trust now or we voting on those four just the Health Trust okay okay so vote trusty veano hi trusty fam hi trusty Chavez I vice president kto I and myself I okay moving on to the next one um I guesso go down your list and then we'll come back to Parenthood okay so my next one is the the fly um contract and so my questions about this one um I think primarily I guess come from the question of why we need this how I read this proposal is that it seems to be a a group or an effort to work with youth who from what I can ascertain seem to be participating in like Criminal or pre-criminal behaviors or activities because it talks about they're going to do case management and they're going to have um discussions and education sessions about Youth and the law and so I'm just wondering given the fact that our district at least for the past four years I believe hasn't um you know our suspensions have significantly decreased we have had no expulsion so I'm wondering what the need for this one is particularly with um some of the work that we're doing um in the in oural department and and restorative justice and things like that so I I had brought this up with Dr Bower and I think um hopefully there's some someone from the staff can address that question um okay and Dr bar I'm not sure if you have somebody from the staff and before we move on to the staff um I just want to say having worked with you know the fly program I know that they do a great um job um but yeah you know my concern around that and just adding to that is adding anybody or marking anybody with that type of uh background or you know putting anybody in in a list like that or in a class like that yeah and I would agree I'm familiar with fly and I know the work that they do to be good work as well but particular to this our district and we're trying to do that's just kind of the question I got a comment vice president I know that you know them fairly well you've worked with them as well I I obviously when I worked for the Board of Supervisors I got more informed about the work they do have gone to their graduations and seen some of the very transformational type of stuff that they do and I get it uh about wanting to steer clear from putting anybody on a particular uh track or you know getting them into an unnecessary program however I think that if there is a student out there that's in a very very tough situation where they're already going down a a very not not to a good path um I think we need all the resources that we have we should have all the resources available uh for that individual to try to get them on the right path and having seen some of the amazing work that they do to get kids um in the right direction um I I wouldn't discourage us from simply saying no to these Services because we think there's a stigma or that um yeah and so I all right I hope I kind of explain myself yeah and I do see trusty Chavez's hand up and trusty veano um I I would just add you know the language that we use again you know I think it's just marking the youth um you know I'm in agreement like you know they bring students to the court court room you know I know about like judges and attorneys uh learning about those roles in a positive note and maybe even being inspired to be a judge or I mean it's just a great program um but I would just you know caution us of marking you know the youth um of the at risk of you know I I know there's uh other terms out there that um don't Mark some of our youth who are more in need as uh you know at risk or things like that um so yeah I see trusty Chavis is hand up and then trust canano these are the ones that I was talking about of that Justice thing um a lot of kids do not get in trouble in school but that doesn't mean that they're not already in trouble in doing things that they shouldn't be I think that they need to know that they're at risk and what you know avenues that they can go down so I mean I'm in I want to approve this that's all I want to say thanks trust uh yeah I just want to say that um I don't necessarily disagree with um much of what's been said but I guess that's why I'm looking forward to hearing from staff tonight because I I don't know that I have enough information about what exactly or or I don't know if I have enough specifics about what I'm approving I would love to see a curriculum or something a little more spe specific just so I could feel more confident in um in what I'm actually voting on and approving here and again I keep in mind the you know a lot of the efforts that we started with our racial Equity Group and and those types of things and so I'm I'm trying to find that balance so I don't know if staff maybe will be able to provide some of that Clarity for me to feel comfortable tonight or if not um you know I just I I don't know if the possibility of of pushing this out to another month to get some more specific information but maybe staff can provide tonight that information okay I do see trusty fam's hand up and then we'll go to um Dr Bower trusty fam uh you know to question to the superintendent couldn't we just put a a note like we did with uh the health trust you know I I understand the question of equity I I completely get that uh but you know when we're sometimes when we're dealing with at risk students you know the the balance is also um trying to trying to act you know in an equitable manner but also acting in you know as a school district we also responsible for the safety of all the other students uh so uh and sometimes uh we we have to add sometimes uh it's a tough call but if sometimes we have to call State a state sometimes uh if uh I'm glad that fly is a no cost program to the district uh it's and I you know from I I I was launchable legislative staffer so I am somewhat familiar the services that fly offer so uh my I'm I am my inclination is to approve the contract as is with the spirit that um you know if I had to choose between you know seeing a student go down go down a perilous path and you know some and you know with the caveat of yes there might be you know yes that might be temporary you know I I want to stress it it's a temporary C category the whole point of this is to point point the child in the right direction and uh you know not not just for them themselves but also uh for the protection of all the other students that we serve in in those classrooms so uh you know let us not let the perfect be the enemy of the good here so uh I you know let's take the opportunity as as they come and approve this contract thank you thank you trusty fam and yeah I'm I'm in agreement as well you know seeing the mentorship the the quality of you know a program that they provide and the youth just the outcomes the examples the many examples in our community of the positive contributing citizens that have come out um I I don't see why not unless you know trusty know you know something that maybe I don't um but I'm gonna go to Dr bar because I know she's had a lot of questions to answer so I want to answer have her answer them and then if we have any more you know we can add to that if that's okay um can I say something real quick go ahead we have a motion on the floor right now to approve um good question I don't think if not I want a motion to approve okay and I'll second for purposes of moving forward thank you thank you uh trusty I'm sorry uh superintendent power I think we have staff that we lined up to respond to some of the questions we if I may I'm going to call Mr Sanchez and and you have a couple of people that might be ready to respond to some of trusty Beano's questions yes yes um and this is a a long-standing partnership I will add um and um something that our administrators have found very beneficial um but I'll ask Miss uh Norma Flores our director of student services to elaborate a little bit more regarding the partnership so if we can unmute Norma please good evening can you hear me yes good evening Dr Bower Board of Trustees um in terms of the relationship that we've had with fly it's been six years plus um like Mr Sanchez was saying it's been a very positive relationship with quality services to our kids the focal point pre pandemic uh to four of our schools that have fly which is Ren Fischer Ren Matson okal and aptitude and I checked in with principles today they have nothing but good things to say about the staff from fly what type of services are are our kids receiving which is mentorship life skill lessons classroom presentations um they also receive mentorship uh active membership in the classroom and out so as of now uh it's extremely positive um no cost to the district uh SLS coordinators make referrals to fly uh we would like to uh get active with him again in the month of October if you approve was there a specific question trusty be I think um well thank you for that actually first that kind of helps to clarify a little my question I think might if I boil down my questions they were going to be um how are youth identified um for this and you said There Will there'll be referrals from SLS correct coordinators which I think um you know I think that is appropriate because that it's kind of a a level removed from maybe the classroom so our SLS team can can come from that seal perspective and make an informed referral whether or not this program is appropriate or maybe something else so um so that puts me at ease a little more in terms of just who is identified and how are they referred um because we have some social emotional learning Specialists involved with that referral process and then my second question is what is it that they're learning because what I would hate or what I would not want to have happen um is having some youth that have maybe had some you know that in in need of some prevention or intervention services and then get into a group that kind of makes them think that they are um you know headed down a certain path and and is kind of more um leaning towards uh I guess what I'm trying to say is if the focus is more on prevention through education um and experiential learning and things like that I would be very supportive if it's on Intervention and kind of making some of our kids think that they're in this group because they did something wrong or something like that then that's where I would be um you know have a little more question but I think from what I'm hearing from you tonight that those questions that I have I'm comfortable enough given what I already know about fly given our history with them that at this point I think I'm I am comfortable in in supporting it but I just again I wanted to bring this up just to make sure that what we're doing is actually align in as best as possible with these other efforts that we've started um in recent months and and we're we're not kind of conflicting or putting a dual kind of uh effort out there so thank you everyone for indulging me my questions and at this point I think I'm comfortable um to support this item thank you trusty for explaining that uh very important very key I'm in agreement and I would um suggest an edit uh I know um Chavez I seconded theemotion um but just on and I don't know if we need to change the motion but [Music] um superintendent if you um can agree to change a wording I have an issue on that uh last uh sentence or yeah where it states um at the end 7th and eighth grade students who are identified by the school as being at risk of suspension um I would change it to um services to a limited number of seventh and eighth grade students who would benefit from this program is that we thank you um and I think trusty Chavez you had your hand up and Vice President kto also had his hand up do you have anything to add trusty Chavez okay vice president K I appreciate the clarification from board member because you're right um there used to be like programs that um were supposed to keep kids at are gangs and it turns out like they would like tell a bunch of War Stories and it wind up pushing the kids in there glorifying this stuff so I I I know that it's not the right the exact comparison but I the we don't want to have that um the wrong intention of you're trying to keep kids out and instead you're you're pushing them in by by uh prematurely putting them into a program that they're not even supposed to be in so appreciate the clarification sure definitely thank you thank you for your okay um did we open it up for public comment can somebody remind me we did okay so we'll go to the vote trusty Beano hi trusty fam oh hang up sorry Hi trusty Chavez hi vice president K hi and myself I passes unanimously okay the YMCA okay thank you so on this one I had two points that I um just wanted to ask or bring up number one um as I mentioned before for different things that we approve approve I would love to see whenever possible and it may not be possible in this case just because of the nature of what is being brought to us but whenever possible I would like to see um some more specifics about the deliverables about the specifics that we are approving for instance the number of duplicated or unduplicated participants projected number of sessions um things like that because if we're approving in this case a $110,000 contract or a 100,000 I think is important that we have a um a as specific as possible idea of what we're actually paying for so that way at the end if we need to we can um you know look at the work that was done and compare it with what we had contracted for and and in that way assess the effectiveness of of the program so um so that's that if that could be added to this one I would like it but I don't know if it could in this case but moving forward whenever possible I'd like to see that and then the second thing there is mentioned in the contract about um donations or additional District monies that might be needed to cover the cost of materials um a workbook I believe in this case and it's not a significant amount for the district I don't think um but for parents I if it I just don't want any of our parents to have to to um you know want to participate in a program and then a barrier be for them to have to pay and when I talked to Dr Bower she assured me that that's what I already know she got she reassured me that we don't require parents to pay for these types of things um but I just um I I'm a little uncomfortable approving something with an unknown cost so if the district is going to cover the cost of those books because it says it's still in discussion um then that's like we're approving something that's unknown however based on what I can ascertain from the contract I don't think it's a significant amount um but I just want to ensure that um parents will not have to pay for the for these materials and that the district has money from our restricted funding or wherever may come from to cover this so that those were my comments or questions thank you uh I don't know superintendent if you have anything to respond to trustan Sure trusty Beano and everybody else that the parents will not pay for any of these materials for the cost of the training trusty Chavez move for the vote move by TR Chavez move to for the boat okay I know if you heard me uh did somebody did somebody uh motion I did just right now yeah yeah I'll I'll second it but I have just one more clarifying question for Dr Bower so um parents won't have to pay and and I mean I think it is a very small amount so you so we do have funding in the district to be able to cover potentially the cost of these materials and it's not a significant amount that is that safe to say yes sir all right well thank you for that I don't need to take any more time on that so so that's all I needed thank you everyone okay um I'll go ahead and open it up for public comment on this item U Mr Chavez can you help us identify any members of the public wishing to address board on this item uh no public comments at this point okay I'll wait a couple seconds any now still none okay seeing none we'll go ahead and move to the vote uh trusty Beano hi trusty fam hi trusty Chavez hi vice president GTO I all right passes unanimously last but not least clanned Parenthood uh Madame President uh just move approval move to approve do I have a second trusty Bano second second by trusty Bano uh So the plan Parenthood Maron um contract I'm going to go ahead and open it up for public comment at this time um unless there's any questions or comments I don't see anybody's hand up yet okay I'm gonna open up for public comment and then come back if anybody comes up with any questions or comments on Planned Parenthood um item uh Mr Chavez any members of the public wishing to address a board on this item uh no public comment at this time Madam president okay I will wait a couple seconds any now still now okay all right any um questions comments from the board um I I will just say I think now more than ever so important to have these programs and support um these programs on behalf of um as a woman and on behalf of all the women that I represent um and that's what what I'll say on that um if I don't see any questions comments or concerns I will move um on to the vote trusty wano I actually just have a comment just to piggy back on yours if I could very briefly um I I support these these programs also on behalf of the young men that we represent because as a parent of two daughters you know I I want to it's important to me that um you know that as they interact with young men whether it's in Alam or out in the community or whatever that those young men are also are aware of and knowledgeable about um what it means at this very transitional time in their lives to be responsible and respectful and those types of things so I think um it's important for our young men as well to get this education so that's it and if you're asking for my vote now I thank you trusty trusty fam I trusty Chavez no uh vice president GTO hi and myself all right all right I think that's it just dou checking the agenda before we um move on to close session um ask you a question how long the break is gonna be can it be longer than six minutes 10 Absol absolutely uh give me one second um I'm going to open it up for public comment on this at this time on any of the items that we will be addressing in close session uh Mr Chavis can you help us with the public comment any members of the public wishing to address a board on any of these items no public comment at this time okay I'll wait a couple seconds any now still not okay see none we'll go ahead and close out for close session and we will reconvene and close session at 9:45 see you there um one hour I'm sorry Dr Bower one hour sufficient or should we do more H you're on mute sorry let's do one one and 15 minutes just to be on the safe side okay one in 15 minutes so that'll take us to 11 o'clock sounds good okay 11 o'clock we'll see you uh back here thank you Dr Bower uh just can before we close out okay all right see you over there at at 9:45 yes and I'll see you back here at 11 thank you bye all right okay uh calling um it's meeting back to our at 11:27 um we have several items to report back out on I'm going to um let Dr Bower do the first part of the reporting and then I'll take care of the last Dr Bower yes I one second here we go so on close session item 1105 the board unanimously approve a settlement agreement and release of claims with claimant Alvarez and Carrera on behalf of their students the settlement includes the payment of $3,000 for tutoring expenses and $6,000 in attorney fees and mutual waiver and release of claims and then the other two items I am pleased and grateful uh that the board uh approved the appointment of interim principal Jennifer dhy uh to sheeper middle school and also thank you so much board for approving the appointment of Miss Abby Harris as interim vice principal at sheer middle school and both of these positions will be effective as of Monday September 13 thank you thank you and uh my report is that our superintendent Dr Laria Bow's evaluation was uh considered and approved by the board um with votes uh Ernesto veano mfam vice president quto myself um all voted yes and um Linda vot voted no on it um that is the report on that um thank you very much we'll go ahead and move on to item 301 request for from the board trustees um or the public for any future agenda items if we have any from the public or the board at this time so we can add I see one hand out from Jac yes Madam excuse me uh yes we have Miss monano Miss monano just one you're uh you should be able to unmute your yourself um miss monov you can unmute yourself I am so sorry good evening Dr Bower and um Board of Trustees my apologies I erroneously raised my hand thank you so much congratulations thank you so much um okay so with that I don't see um any requests for future board agenda items um so we'll go ahead and enjo the meeting at 11:30 have a good night thank you so much good nightone bye night