So >> I think this is an excellent uh uh uh opportunity to uh to connect with other creative organizations in town. Creative is a super they do very well or my experience has been. So I applaud the efforts of of of making the uh the connection. Thank you. Yeah, very excited. Um, you know, and just really just giving this 2026 calendar year to really just iron out all the details. We thought if our first call went out in the fall for spring for spring project 2027, we felt like that timeline was doable. So, just to give you guys a sense of kind of how we're hoping to roll this out, we're really going to use this year to um to formalize it. Any other thoughts on the mini grant? The next update is about the murals that bridge part two. um Hiron Street had a full restoration and murals added to it in 2024.
These are the some of the current ones that are that are tending to the most likely have some impact on us. I put a little summary. I'm not going to read through it here for you, but I I included just we should watch out for, what it could mean for us as a district. Um, some emerging bills that are not yet identified as high priority, but that are coming and may have impact on us. And then just some recommended strategy. Again, I'm not really a committee, but I'm doing my best to keep everyone informed. That's all I have.
They can check if the students are turning in the assignments, if they're tarding to the classes, how many absences they have, and it also keep keeps track, especially for the high school, if the students are on track for graduation. Our part of our attendance goal uh with goal number two is that 90% of our students are going to be um 90 90% of our students, they're going to reach 90% of attendance. Um, one of our goals as well is that at least 90% of our parents, they're going to be checking parent view. Um, it is a great tool and I want to acknowledge some of the families that have logged in this year for a hundred times or more um on the parent view. Some of them they may be here um they I emailed them on the on February 25th and again on March 3rd.
Um, looking through things through our standards. Um, and we're going to talk about those. We haven't jumped into that piece of IBN just yet. Um, I think you're going to get some more information today. I know you've been given a lot of financial information and and other pieces as well, but I think there are some other uh conversations that Vanessa will share with us, I think, around compression and uh cost and things of that nature today. Um, and I like this look on, you know, looking forward to uh solutions that that we might be able to tackle hopefully today. Uh, and again, I want you to know it's also happening. I'm doing some work with another district about compression. So, it's it is uh I don't again misery loves company, but not when it's impacting you uh personally on that compression piece. So, I can appreciate the work that Vanessa's done.
And these two ladies that are going to speak with you will share with you what we've done this year with our grant funding and what our focus has been this year and what we've learned in the process. Thank you very much. Um, this is Jamie Neman. She is my math teacher and it is Diane Schnel. She is our English teacher at Comb Center for Success. >> Nice.
Um, we have had I'm just going to use it's a fake example, but a request for let's say any and all emails between the town manager and select board with the keyword town meeting. So, you know, that's going to bring up probably 10,000 different emails. So, we do we go back to them and we ask them to please just narrow their search and we'll do the best that we can. Um, but so these are our statistics. This I based everything off 2025 uh because we did start uh our new policy in June of 25. So there was more data to work with than than just the last three months of not even three months of 2026. Um so our average days to close a public record has to be closed within 10 business days. Our average day um to close last year was seven and a half days.
Thank you. >> Thank you, sir. Andy, you done the next one. Sorry. >> Uh Andy Korea. Um >> so a year ago today, I was in TSO um asking for some documents that were being withheld for quite some time about, you know, protecting a central office administrator uh from uh vocal parents. I would try to drive change. Um, and when I was there, I pressed the central office administrator for an investigation report in which my daughter was harassed by two administrators. Um, and I'd been asking for that since uh September of 2002. Turns out there wasn't an investigation. Um but that uh interaction with that central office administrator a year ago today spurred a memo um dated March 22nd, 2025. Clarification regarding alleged reports. I got that on Wednesday. Took me 11 months. There are 24 lines on here. I counted 12 knowingly false statements.
And you're recommending four to six times annually? Yeah, that's correct. Four to six times annually. Does it make sense for us um to try to put some structure around that? Or is it better does it better suit the needs that might happen internally for you guys to sort of set those dates yourselves? I think setting a minimum number of meetings is important for the board. I do think often times more meetings will happen in the fall or in the year in planning for the following school year because that's tends to be when plans are tweaked and changed. So I think giving some flexibility regarding exactly you know, if if we need to meet two times in a given month, we want to be able to do that. But then we may not need to meet for you know, eight weeks. So in this case, we might use language that says this committee shall meet a minimum of Correct.
Uh the project was always a two-fold project um targeting the Main Street underpass as a similar gateway to Ann Arbor and also in need of some um some upkeep and some some fresh art. Um just I'm here to excuse me. I'm here to update you that that project is moving forward in 2026. We have um almost fully raised all of the money. Um the design is almost complete. Once the design is um ready for uh the public to see. We're going to be starting a crowdfunding um campaign to allow for the community to get involved at small to large dollar amounts, but really using that as kind of a way to um let the let the community know what's happening um when it's happening and um how folks could get involved. So, there are still there's still quite a bit of bureaucracy we have to go through um and MD do being one of them.
>> Very very any questions from now. We'll move on to agenda item K, the superintendence report. Uh we do have a motion for two. So ask for a motion to open >> second. Thank you.
Um and I'm going to read the names if you're here present. I see one for sure that is here. I want to acknowledge and I'm going to need my board uh to please come forward. Uh if you if parent if you are here don't be shy. We want you to come forward um to get your HEIOD award. The hemody award is anyone uh from that community that it it's embracing the hemoduck but also is setting the example. I want to acknowledge uh our parents that have been part of of staying engaged and connected. Um and I'm gonna need your help. I'm going to read the names. Um and I know one, two, three, four, five, six email me back that we're not going to be here, but I want to double check. I'm going to acknowledge all of them. Um and these are the parents that I want to thank them for staying connected and for staying engaged uh through a new portal.
I was trying to pick her brain last time uh around what what she's been doing to try to address that. I know you guys have done a lot of work and I commend you on that because I think it is a it is an issue across many districts and you really are taking a good hard look at it. So, I think and I think we'll continue to do that today. Whoops, wrong way. And then roses, these are things that are looking good. So, I'll give you a second to read through these. All right. Also some positives that came out of our meeting last time. So I'm happy to see that. I especially like people that identified, you know, they were able to recognize in themselves uh what they may should or should not have done or how they tried to check themselves in in a particular way.
>> Good evening everyone. So this past summer uh we were awarded the grant and we went for a you know summer training and this was with the center for high school success. Um it was a great opportunity to us to really focus on strengthening the systems we already had and um strengthening those supports for students um nth grade and we've actually um kind of duplicated that for all of our grades. Um this partnership has centered around improving graduation rates especially for our ninth graders. Um, part of that we meet every two weeks with our coach Deb Odell and we also collaborate weekly and our PLC's as a whole team. Um, all of our teachers, our counselors, our so our social worker, principal obviously. Um, so we all look at it as a team. Uh, we dig into student data and we look at their progress.
um which actually that number is a little bit high because we also use the system for our um open meeting law complaints which is 14 business days. So it kind of skews the numbers a little bit. So I'm guessing it's probably six days to close but we take pride in that. Um we don't ever want to be late. So, uh, impacting compliance, um, there's a lot of work that goes into each each request received. Uh, even the smaller quick responses like looking for just building permits or anything still has to go through my office, entered into the system, um, assigned to the correct department, we have to wait for the records to come back, submit uh, release them to the requester. So, even like a small request can still take some some time. Uh typical day I spend probably on average between one and two hours on public records depending on you know how many we have coming in the the the size of them um how many departments might be involved with just one.
The knowingly false statements, the story behind them has probably a dozen knowingly false statements. I probably have a dozen emails validating that it's not my word against the administrator's word that wrote this these false statements. Now, the memo says that I'm conflating when my daughter was uh concerned that her math teacher was um trying to convince her boyfriend that he shouldn't date her and then explaining information that came out of her student record. I was um I guess confused by that between that and the time that my daughter was harassed um because she was showing an inch of uh bare midriff on picture day. Um she was cornered in her classroom by two administrators demanding she leave the room because she was disrespectful by stating, "You're on a no contact list. I can't talk to you. Please talk to my dad." She was in her social or her US history class saying, "I put on my sweater.
That's what I told him. You might want to use that that language. Committee members, do you have a strong feeling about the number of times? Kelly's recommendation is four to six. I think we should put a single number on there. I would say six. Right? Any other committee members want to weigh in? Um I >> [cough] >> I'd like to increase it. Okay. What what would be your suggestion, Wanida? Um we have a lot of bullet points below there. Um and so I'm looking at seven to eight times annually. Um I guess my question here would be when we talk about overseeing and facilitating the process for the development and submission of school security and safety plans, Kelly. Or is it something that we've currently done and we have something that we base our safety plans off of or is it something that we have to sort of start from scratch every time?
But since we have a proof of concept under our belts, we're hoping that everything will move forward smoothly. So, just putting that on the art commission's radar as a big public project um for the city that will be happening this spring. Mary, do you know I I know there's signs up around town about North Maine and surveying what people want to see down there through the city. Is that happening in any way, shape, or form timelinewise with your project or are they like telling you anything about that? >> No, they're not. They're not. But I mean, I'm aware of, you know, some of the developments that are happening down there. Uh, but, um, if there's information you can share, Allison, that would be great. >> I'm not I'm not in the loop on that. I just wonder Chris knew about what's going on down there.
Any discussion or questions on K1 and two? >> Yes. Yes. >> Yes. >> I am yes for number one and I will substain on number two >> sir. Thank you. Good evening everybody. Um first let me say thank you to the entire community for your understanding and cooperation last week with the last minute delayed opening. Um it was much appreciated on my end. That decision to focus solely on the safety of students, the staff and the entire school community. Uh I do appreciate your flexibility. The timing of that snow was not good. I hope everyone's had the chance to take a look at the first community newsletter which went out on Monday. Um this is just one more that we're as a district to be a little bit more transparent and more communicative with everybody. Uh which from my perspective is always a good thing.
This is something new that we're learning together. But Kayla Emanuel, Grace Lopez, Marcy Andrews, Diane Anton, Alberta Wilson, Gracie Garcia, Tina Manuel, Veronica Anton, Raph Lewis, Chenel Gin, Geneva Martinez, Angela Zapita, Theresa Antonio Christie Bautista, please stay in the front so we can at the end take a picture. Pin, please join us. Stay in the front, please. We want to acknowledge you all, please. Don't run away yet. Stay in the front because we want to clap at the end for all of you guys. Um Aisha Sixto Six Sisto Maria Francisco Deson Anton Shakifa Cicosa Jose Lupita Tapia Nina Marie Thomas Gabriella Gonzalez Antonia Ton Tonuya Naro. I apologize if I couldn't pronounce that one. Tonua Naro. Huh. I want to acknowledge acknowledge that Miss Naro, she has the most loins this year. Um she reached 404 login. Checking on the students. All right. And having said that, um, this is a letter that I wanted to read you all.
So less arguing. It's this work is hard pe. It's very very natural to get positional and to feel defensive, right? It happens. But I think the more we try to pay attention and listen and to find out what's underneath that in any conversation whether it be an IBN or relationship or whatever it may be tends to help move that forward like what what is the why why is this happening? Um and again I also think the transparency around the financial uh information at the bottom I think that is really great that your district is so transparent about um sharing all of that with you all. So what I'm going to ask you to do right now is I want you to think to yourself what is given what you saw or thinking about our last meeting or even a meeting before that what is one thing that you're going to focus on today to try to be more solutionoriented or continue to do something that is working well.