It's even better. >> Yeah. Um, I know. >> So, I apologize again for not being able to make it in person, but if you were able to see my face, you'd be able to see how excited I've been um to be able to finally run this. Um, you know, my name's Ari. I was born and raised in Ashland. Uh, so I've been here since 2001. And actually, this has been the first year that I'm not living in Ashland. Uh, because I moved into Boston. I graduated from Ashland High in 2019. Um, and graduating from Ashland, uh, being born and raised is something that I'll always be proud of. Uh, this, my blood runs through Ashland. Uh, I love it. I wrestled in high school. Um, I played tennis. Um, and then I wrestled at the collegiate level and after graduating college. Um, I lived at home and growing up watching the marathon every year with my family, I I picked up running like naturally.
So, I mean, I don't know. Like, have you found any areas that we might not have seen or has Casey found areas? I mean, I just I don't know. >> So, I could start and then if you want to add in. Um, so I think um, in full transparency coming into the budget at this time of year is a is a challenge for a couple of reasons and it isn't um, to find areas to reduce a budget. Um I think when I consider reductions like that um and maybe to one of our um public uh who spoke earlier's um share about um things that we offer students that are extracurricular or outside of the school day. I'd always want to ask our families who may be participating in those things that we're saying could be potential reductions first before we go into a budget season to kind of hear what impact that would have because when we think about what we do with children, we try to educate the whole child, right?
Thank you to my committee members. Thank you, Wanita, for taking the minutes. Kelly, thank you for preparing and walking us through the uh the policies. We look forward to wrapping up the 5000 series hopefully at the next meeting. I hope so. Um and thank you again to uh to those uh who joined from administration and from our uh our board uh to listen in to these important conversations. I appreciate it. All right, I'm looking for a motion to adjourn, please, at 7:51. So moved. Thank you, Gladys. Is there a second, please? Second. Thank you, Minnie. Uh all those in favor, please signify by saying I. I. I. I.
Um and also the next two categories where the general fund uh operating margin ratio changed significantly. So there's a total of a maximum of 35.5 possible risk points. The operating and capital budget reserves have the highest points. They have seven points for each of those categories. U babbley we're going to see later had two areas of risk. Um one was related to the general fund operating reserve which was seven points and the other one is the capital monies redirected to operations with the risk point of one. Next slide, please. So, this map shows you the all the districts that are high-risisk, their locations. Um, I know that the one that's sitting in Santa Cruz County is probably at risk of actually closing because they have low student count. And the next screen, and this is just more overview of each of the categories. The next slide please.
So, it takes five minutes. We send them the distribution election form as well as an a form. So, if you want it to directly go to your bank account, you will have the forms. You'll be able to fill those out before the district funds the account. Alon benefits or third party administrator. Um, just to kind of tell you how this goes is the funds go from the district to Paleon Benefits. They're they're kind of like the the account holder. We've worked with them for 20 years. Uh, we have a great relationship with them. They're not a huge company, which means when you call in, you're going to talk to somebody on the phone. You're going to speak to a human being. They're on the East Coast. Just keep that in mind. But they will make sure that they process the funds. We are not here to hold your funds like a Fidelity, like a um any of these other companies.
Um, with a rough average yearly cost of about 87,000. Um, you can see again depending on which route you might choose to go. Um, I kind of broke it down for you for year one year. 4. Um, but I know it gets a little wonky because it's like if you take A and B or A and C. Um, but you can kind of see how that breaks out over the the long term. The goal was obviously to get the materials in teachers hands but give us the best financial flexibility as we downsize a little bit as a district.
Um, and so every day uh while living at home, I used to touch the town hall sign um on every single run because I hope that one day I'd be able to run on behalf of Ashland and fundra as I saw so many of my friends be able to do when I was growing up. Uh so I was able to be selected this year. Um and I'm beyond grateful to fund raise on behalf of everything that I grew up uh being privileged enough to have access to and hope that that um is the case for many other people growing up and living in Ashland now. So really excited um and uh wanted to thank you all for having the time to be able to introduce all of us today. Thank you, Ari. Thank you for your uh your your service and uh helping the town out.
And that a lot happens in the classroom and during the, you know, hour six and a half hours or seven hours that they're there with their teachers, but it also happens for all of our other extracurricular programs that we offer. So before I were were to make any reductions in those areas, I'd want to ask and get and get that information from from our our cons our stakeholders, our families. Um, is the duplication kind of too much? Can we, you know, move in those areas? And I'd want to look at that first. I could say that could I I could easily say that we will not run those things next year and it would absolutely lead to a reduction in our budget, right? I just don't know what impact that's going to have on our students and students who >> wouldn't have those experiences >> if we didn't offer them.
So probably the majority of the schools saw the next slide please. Change in their weighted student count. Um it says 69 of 207 and definitely moving in the wrong direction. So you can see all of those categories and the high-risk areas. And then the next slide um we start with bubble kiwiri specifically and you can see there um the change in the weighted student count it's it wasn't a lot it was 0.25 and the fouryear change is 3.69%. And this area is where I don't necessarily agree where we're being told to spend down M but then we get in trouble because we don't have a reserve. So um again it is what it is but you can see that um our reserves did change significantly we don't have a budget limit reserve and capital because we don't have a capital fund. Next screen, please. >> Miss uh real quick.
We make sure we have very very close relationship with Pelon that if you want your funds, we want to get you paid out. We don't want to hold there. There's no benefit for us holding the funds. >> Yeah. And so like Ben said, the thing that we tell people is you can submit that uh that distribution form beforehand because you know, some people are really just like, I just want my money. I just want to be done with this. Hey, no problem. Generally, when we explain the 7.65% 65% savings. Most people are pretty happy about that. They can fill out that distribution beforehand. Our thirdparty administrator will keep it on record. That way, it starts getting their distribution going the second their account is funded compared to, you know, maybe if they submit it a little bit later on. >> What is the cost to the district or the employee as it may be?
Any questions for the world languages or back to the ELA? The ELA. Um, if I'm reading, if I'm looking at this stuff right, the HMH was kind of their >> preference. >> That was what scored the highest with the committee. Yes. >> Okay. Yep. >> It was also the the more economical of the two options as well. >> Okay. Any other You guys have any? >> Okay. All right. Um, let's see here. Where are we at? Um, I'm going to make a motion to approve the adoption of the HMH as the um, ELA curriculum for the grades K5. >> I second. >> All in favor? >> I motion carries five to zero. >> Okay. Um, so then we have 8.5 a motion for the um, French, the Spanish and French It really didn't have a choice, right? It's just to report this. >> Unless your choice, your option is to say no, don't do either one.
Again, we greatly appreciate it. Folks, if anything you would like to add to Ari, I know I'm sure Claudia does. >> Yeah, I know Arie, too. Congratulations. Uh good luck on your run and uh and thank you. >> Thank you, Miss Bennett. >> I recognize that voice. >> She wasn't one of your principles, was she? No, actually I think in >> computer third or fourth >> computer teacher. Okay. >> I think we did a green screen uh activity. >> Yeah. >> And I somehow figured out how to use Zoom. So I guess it paid off. >> So I have a question. Um so first of all, thank you all for not only being here but to share your stories >> because this makes it so real for all of us. Um, one of the best things we do, my opinion, but one of the best things we do is is the BAA grant program that gets funded by all of you.
>> Yeah, >> that's what I don't know right now at this time in the cycle in the budget cycle. So, I would look for that for next year. I would do I would conduct surveys. I would absolutely ask. I would go even see these things in action that I haven't gotten seen yet. Not even the hoops team, you know, like I would I wanted I wouldn't cut the hoops team, but um I just want to be clear on that what I'm talking about here. So, do you know what I mean? Like, so the answer is yes. >> Yes. But and and and so that's the best answer I can give today where we are in the cycle. >> Yeah. And and I I mean I get that and and thank you for that because we were seeing one school with all their activities, right? So, you know, I think what's been so hard in this budget is stuff's been put forward, you know, as cuts that now are not cuts.
Sorry, Miss Carla. Those directives come from AD regarding >> No. No. If you recall, um we we had a large carryover for last year. >> And our consultant said, you know, it's not going to look very good if you don't spend down your equalization. >> So, what we did is we moved a lot of the expenditures from impact A to M to to show that yes, we do need this money and yes, we're spending it. And so then this is what happens. >> Yeah. Okay. >> so our f financial position um is still good as you can see um the three categories there. We're still doing really well. We're not a high-risk district. And then that was okay. I just talked about that one. So then the last one and this one also I'm not in agreement with, but it is what it is. We don't have we we don't allocate any of our DAA equalization to capital because we have impact aid.
>> Great question. Um, so the cost to the district is nothing because uh Kraton is a part of the SAVE consortium. We're sponsored through Chandler Unified School District. So, generally there's a thousand dollar document fee for the school district that is waved because uh you guys are part of the save consortium and since Chandler Unifi's our sponsor, there is no cost for the district to implement our plan. >> What benefit is this to the district? >> Yeah. So, >> so the district the district doesn't have to pay the 7.65% on the employer side. So, however much you got, however much the district pays out every year, um, again, I'm going to use an easier number, but a million bucks is going to be 7 thou or 76,000. Uh, if you look at that 7.65%. >> Oh, the employee, the cost of the employee. >> Is there a cost to the employee?
>> Those were the best options that we felt. >> All right. Does anyone want to motion? >> I motion to approve the adoption of the 6th through 12th grade Spanish and French world language curriculum as presented. >> I second. >> All in favor? I I motion carries five to zero. Sorry. Okay. >> Say evening once again because I'm going to stay standing here for 8.6. >> Okay. So, yes, 8.6. Um, discussion and consideration approval of the APS AP US history instructional resource pilot. >> Perfect. Thank you. So, there's a little bit more information on this one and in a minute I'm going to ask um our teacher, Mr. Biggness, to come up to the podium as well to be able to share some thoughts. But, I'll kind of get us started here. Again, you've seen these first few slides. Um, this is a recommendation for a pilot approval.
Um, and every we do it twice a year. In fact, we're going to open up the grant cycle for the spring tonight. Um, and literally when we get these requests in and we know what kind of impact these grants have on our community and our groups, it's it's so it's so impactful. So, um, on behalf of all the all the organizations that, you know, would not have a way of fundraising for for to to support the work that they do. Um, thank you for for doing that, for wanting to to um give back to Ashlin. So, um, it's it's it's special and it's it's special to hear all of your stories because you kind of sometimes forget when 30,000 people run through your town that there's a story behind every single one of them. >> That's true. >> Um, and our runners are just really special to us.
So, or or not reduction areas. So, it's really, you know, it's it's been a long process. So, I just kind of look forward to, you know, a cleaner budget season next year. >> No, it's not. No, I'm just saying like we've thought areas were going away and now they're not. And we talked about math interventionists and they're not. So, it's just it's been a lot of back and forth. I just was specific of, you know, we saw areas where we have two students taking advantage of an after school activity. >> And I think to your point, the areas that we did identify through the process are still under evaluation as far as I'm concerned. Yes. like all of the areas that we looked at in the different reduction scenarios in my mind are now on your task list to review correct and to come back with >> recommendations.
So they do know that we have impact a date but we still get dean for it here because we don't allocate any equalization to capital. So to me it doesn't make sense. So that's the other there was two areas like I said that we were uh deemed that high risk and this is the other one.