>> Oh, you made something like account go dormant and then what happen?" >> Yeah. So, if the district decided they, you know, let's say five years down the low down the road, they said, "Hey, this isn't working out." The big thing is we have what's called plan documents. That's where you outline who has to participate. 55 and $5,000, let's say. That's where you have to outline what's going to happen. Everybody else gets paid out through payroll. You can say, "Hey, we're no longer going to do that plan and stop contributing to uh to our plan." So that Kraton Prime choice plan, they can decide to stop contributing and just let it go dormant and go back to paying out through payroll if they want to. Obviously, obviously we don't want that to happen. We haven't had that happen with any of our school districts, but it is important to be transparent of they do have the option to do that.
So really what I want to do today uh tonight is just to talk about the process. Uh I'm purposely keeping this at a high level so that we're talking about what are our next steps and how do we move forward. Um, in the past, um, we've had a second meeting in March. I don't think we're going to need it just by the way everything's playing out this year. Um, so I decided to kind of do it this way. I got to make sure I'm doing this right. >> So again, this is some pretty standard goals that we've had in the past. As a reminder, um, state statute requires that we have a balanced budget. So unlike maybe federal governments, uh, and state governments, we don't get that luxury. We actually have to have a balanced budget. Um the key piece to our budget will be what's our student enrollment.
Um, and we're really at a at a critical point right now. Um, right now we have uh Stephanie and Paul who handle the finances um for municipal departments and does a lot of stuff uh for the school department as well. And um we have a really hard time being able to provide like some financial analysis and um you know really I think some of the more financial tools and planning documents that I think would help all of us uh get a better sense of what's going on with the budget. And then uh finally this is really kind of the the big initiative. It's not, you can think of it a couple of different ways. You can think of it as um creating a new department or basically taking components of DPW and separating them out and giving them their own focus. But um I I would like to look at doing a buildings and grounds department um so we can start looking at at maintaining some of these new investments in buildings that we've made.
>> The other thing we have to consider too, it's 180 school days and 900 hours of instruction. So, right, >> we have to make sure we're meeting our 900 hours. >> It is right >> requirement too. >> So, all of our late starts and and half days. Good point. So that would be something that I would like to know from some of the instructional leaders is do we pigeon or handcuff the um teachers and the curriculum if we do cut the extra two days? I mean I know we always talk about cutting the end of the year but I know like as we talked about last year the middle of the school years you know like then they have to truncate those lessons. Does it feel like they're we're giving, you know, we're short changing them if we do 180 days? >> We can check on that.
So Miss uh Miss Carla did a trainer. >> Okay. >> And it was shared with the college. >> That's what I was thinking. I thought we did. Okay. >> Yes. Because the the issue is that it's not necessarily a full-time position. So, between the two entities, they it became a full-time for that person. So, I don't know if you guys have one. >> No. last year. >> Let me check with my athletic part part my athletic division. But um go ahead, Miss Silia. >> Well, in regards to the trainer, I don't know if um and yes, I I was going to mention that it is a part-time position because you want then there you're talking about the practices and the games and um and whether or not there is somebody available to want to do that part-time, you know, because they have something else going on.
>> It's just the account is just >> so it's going to be continue to be serviced for all the money that's left in there for all the individual participants. So, let's say I retired 5 years ago, I did the health account, I get to still continue to use that, but Kraton would no longer send other new employees over to us. >> Okay. >> Yep. Uh, last thing, it's cut off there. It just says IRS compliant records. Our thirdparty administrator has just IRS compliant records to show that the plan is uh valid and that we're doing all the right things IRS wise of sending out tax documents to people um throughout the year. >> But I think that's I think that is it. >> Yeah. So, yeah, if you guys have any additional questions, feel free to shoot us an email.
So where we're going to look at our student enrollment and I'll explain the number in just a second, but where we're going to look at the student enrollment is based on what uh Mr. Bram and applied uh economics presented last month. Uh and so that's the most up-to-date number that we will be using um to project uh what we believe our numbers will be. Our goal is always to protect staff and students. Um I'm put in there to the extent possible just because uh recognition of the numbers that we're talking about we're getting into 25 30% cut rate over three years. I don't care what organization you're working in. Uh that's a significant cut. Uh and so it may not be quite as easy uh uh to do that. However, I will tell you things change every single day. And so um in some ways it may be easier than I think.
um so significant investments um start looking at making sure we doing the preventive maintenance necessary uh for some of these buildings uh not just the new ones but uh we have 13 buildings uh on the municipal side that we that we have to take care of um and then we need to look at you know some of our critical facilities like the DPW facility um I think that's that's probably our next municipal facility to really look at is uh you know and I don't want to say that happens tomorrow or you know two or three years from now obviously a building project we know how long it takes uh but I think it is something that really needs to be a focus on this department um and then the other thing is um and we've heard this in the comprehensive plan we've heard it outside of the comprehensive plan a dire need to increase the maintenance of our fields but also look at expanding our fields and um there we're we're starting to make some changes uh with taking the school fields and putting them back under the purview and the care and maintenance of the school department.
>> Okay. Speaking from personal experience, my kids being in high school, it is an issue. I mean, they they don't have enough time as it is to prepare for exams and now they're getting short changed. >> The AP exams are going to happen when they're already scheduled for, >> right? We have no we have no options for that. So, >> what do you think, Emily? Is that Do we feel like giving you guys two less days? Does that feel stressful to you as a senior? >> Um, in terms of like what your academic >> not, not really. I mean, I feel like it's definitely more distressful for the teachers, >> but I mean, they might just give you a a little bit more homework, but yet again, I feel like seniors, we'd much rather take the homework than the than the other day, the extra two days.
But and if that was so and I don't know I guess you know budget season's coming up you do proposals for your budgets for each school if that could be part of your proposal just to see you know what what whether or not you get approved or not. again, you know, as um she mentioned and I and I'll check with that because the only the only sports we have right now is cross country. Um we did we have started esports, but you don't really need a trainer for that. So, but but right now we only have uh cross country and that that season ends like in October or November. Yeah. >> All right. >> I'd love to share a trainer with TOCC. That would be would be a dream come true. >> Miss Vance, anything? >> Um I think this is a great conversation. Uh, for starters, I do want to um make note that each student begins the year with an A.
We're happy to answer any questions. Um the the this this came about uh the owner is has two parents that went through ASRS. There are school teachers in Tucson, Arizona. Um I can speak to that because the owner is my dad and those are my grandparents.
So, what I'm telling you today and when I come back on the 8th, I might be Eeyore today and I might be Tigger on uh on April 8th just because of some things that have changed. Um and then again, we'll look at some priorities uh that we've had in the past in the district to continue to move forward. Um those priorities and again up at the top you'll see given the current budget situation all priorities may not be met but obviously student staff uh retention, recruitment, student attendance is something that we are always working on. Um, and so how do you rightsize, but at the same time you make sure you're validating and and uh rewarding your staff uh and your students and wanting to come. Um, we can go ahead when it comes to student retention. We've talked a lot about marketing and I know we're trying to bring some information back to you guys.
That still leaves Grenell and Stone Park and then also looking at expanding. Um and so there's a couple of ideas of of some places to potentially poke around that could be opportunities for us. Um so really this department um would put the you know we we've heard Doug especially talk about um our fields our fields conditions the the the resource uh intensive nature of our fields and then also how we need to really start focusing on facilities not just in terms of a band-aid approach which we are kind of stuck doing now with our resource limitations but start looking at it from a more proactive manner.
But in terms of AP exams, yes, like that definitely hurts us a lot because a lot of seniors are taking those AP exams. But again, I don't think that those two days would mess up. Well, yeah, it's after. >> Yeah. >> So, there would be full days that week of the 15th. >> Yeah. >> And the full day 20 the 22nd 23rd. >> Correct. Well, the last day if the 23rd is the last day, it would be a half day. >> It would only be the last day. That's a half day. Right. >> The last day is always a half day. >> So, if we get that wave, we can finish on the 23rd >> and that would be >> Right. We'll look into >> which would be a half day. Right. Right. Right. >> Right. And if not, it would be the 24th unless >> Yeah.
They just have to keep it that way and and not let it go down to that D. So, there have opportunities with the tutoring with like, you know, mentorship peers know they all um they can do it. We have faith. They they just need a little push here and there. And I believe that they can really excel in their academics because, you know, we have a three-year plan as a school and there's goals that we want to meet and we're want to increase those goals too. um so that we can keep achieving and keep producing excellent students, excellent community members, you know, so our students spend how many hours a day at school? So, you know, it's it's it's it's a it's a great opportunity to motivate students to um get them going in that direction and and and I believe that, you know, with what we've done so far and where we're going, it's going to be amazing.
So um if you have any questions, please don't hesitate to reach out. We're happy to answer any questions and do any, you know, additional presentations, whatever is necessary. >> Thank Thank you very much for your time. We really appreciate it. >> Absolutely. >> You know, you guys were a really good group. we've presented to some other sorry I'll wrap this up real quick. You know you guys asked some really good questions. I think it's really good when there's >> it's not a thing of just like all right what does a district want to do but you guys had really good questions. We just did a different presentation I won't say the school district and there was about one question and then it moved on and it's like >> I think become clients so I really can't do that but thank you. I would just like to say I am not a paid sponsor of this.
Um, and Mandy has been working on that and I have a memo I'm going to get to you. I just haven't had a chance that kind of speaks to some of the things that we're looking at. You want me to put a million dollars in marketing? let's put a million dollars in marketing. The difference is based on these priorities, where does that money come from? So, it's not a case of of whether the money is is there or not there. It's just a case of the priorities and whether how much we put in based on how much we have. So, so I use that faciciously, but just to let you know that that there is real tight uh situation with budgeting and so we're not in a position to necessarily do what some of the larger districts are doing or some of the districts that are that are growing.
Any questions? These are really the bulk of the ads. This u this adds with the the position of a director and then some utility and contracted services increases. This adds about 200,000 to um to uh to the budget. >> Correct. Correct. So, those are the big ticket items on uh the 750.
>> Okay. So, how does that work with the one consideration scenario one with seniors at 177 days? Like, can we legally do that >> or we make >> I don't think we can legally do that. >> If we do a one and four hybrid, would that change the considerations to 180 or no? We still keep it on. >> How would that Oh, is that because graduation is the 20th, >> right? We only give them Oh, that is something that I >> We just have to be aware of that. >> Yeah. Is it legal that our seniors will only have 177 days? >> It says all students experience 180 days in scenario 4. >> That's with graduation moving, >> right? >> So, the only I apologize. No, I'm not. >> No, we're not. Sorry. That's what I would think, too. >> Yeah. I mean, I think they'd be required to come back for the extra couple days.
So, just keep that in mind. All righty. If that's it. Thank you so much, Mr. Russell. >> My pleasure. Thank you very much. >> Let's move on. Number six this evening is our barber school principal reports. Our first uh campus primary campus, Miss Enriquez Benson >> and President Mundia. >> Yes, sir. Um, as the principles present, they're also going to be fulfilling a followup um on uh board request 0006 uh updates on RCA as part of the highlights. >> This was part of last month's as well and it was uh table to be included for this month. >> Thank you. >> It's me. I want to open it up. Um, >> good evening board president, governing board members, superintendent Diaz. I have submitted my report in writing. I hope you've had the opportunity to read it. It's um so again, our attendance really took a dip for February.