Um, process and access to town council and the expenses. Um, everybody saw in the packet there was uh policies information regarding town council um uh policy uh setting up uh how to use town council and how to request town council from other boards and other committees uh in the town. We also saw uh policies. Uh thanks to Sue Roby who uh went online and and got some additional uh sites as well from Foxboro, Webster, and and Western. So, thank you Susan for for doing that and getting that getting that out to us. I don't know if you folks had an opportunity to to read them over. Um almost very similar to the process that we use. Uh we go maybe one two steps more on it, but which is okay. Um, but I want to hear uh from you folks your feedback on on uh on this.
Uh, we have not been the only thing we have is a a phone call and an email. Um we we do uh electronic correspondence follow up with calls um but we have not been successful um to get more information. >> Oh the last time I remember he was officed in Santa Rosa but I don't know where where he faced now. >> It's a it's a she now. There's like two different people. >> There's been two different people after Beaks Malft >> and it's an interim right now. >> And it's intram. So that's why they're they're like >> she's in. Yes. That's why they're like, I don't even know what that means because they're filling a position where so it's it's frustrating and and I want to say thank you again for putting up with it because okay, if if >> we'll go ahead and move on and get through these action items and then I think we're going to convene executive session and we'll excuse everybody.
So uh the team felt like there's not a threshold. So we never got a number on if we are above I'm making things up 150 then it is viable or not? We need some clarity on what the final count means. Like yes 189 is more than 183 but what does that mean? Does that mean that we are beyond and that moves forward or are there still questions? Is there some sort of threshold that the team needs to determine in order for an option to be viable based on the voting that happens? Um, and then there was a question on consensus. If someone is a thumbs down because they have more questions related to the option, do they get a chance for those questions to be answered to then adjust their vote and then retake the vote to come to consensus? We feel like there should be some time allotted.
I just we want to make sure that we this this issue was not new. This this issue came in front I think Yolanda you and I were on the board at the time when uh committees were just calling up uh Lisa's office at the at their whim and right >> and it was like it was getting out of hand and we had to put we had to you know >> but we put something in place, right? We did we had it's >> now they go through the town manager's office >> town manager's office and they have to fill out a form and right >> I just >> has it come up again as an issue that people access town council >> I'm sorry can you can you all just um kind of back up and talk about that process a little bit in more detail uh for those of us who weren't part of >> what was happening Makita >> was that committees that had concerns or questions and issues uh legal legal on legal issues uh wouldn't they would just call Lisa's office without any prior knowledge from either the town manager's office or the select board.
So, um, letter F is our action items this evening. Our new number one is discussion and possible approval to select Ruben Diaz with the authority to sign for the Barbecq Unified School District. >> So, motion by Miss Sylvia Hendrickx. Uh, I'll second motion. >> Give me a second. Give us a second. Uh, who was motion? >> Miss Sylvia Hendricks. Motion to approve. >> Second. >> Oh, President. >> Um, Kathy V. Merc >> and um Dion Leonard. >> Yes. >> Thank you. >> Okay. Motion passes. Number two this evening is discussion and possible approval of the Barber Q school district summer school extra duty. Mr. Diaz or President M. This point. Please uh put your hands together and welcome the one and only uh Miss Kinsey to the podium so she can present the summer school program. Good evening, governing board members, USC staff. Um, just wanted to give a quick overview of the summer programmings that are happening this summer.
We had a couple of questions come up with folks that were thumbs down. We know that we've reached out to the bros, sorry, they were kind of broy about um the about the viability of this option and at what point do those need to be answered before the the uh participants can rechange their vote? That was the worry. Did I make sense there? >> Let me see if I captured everything. Question about the process deadline for new options. question about the numbering uh the scoring evaluation of the options through the standards if is there a threshold or not and then if somebody has a thumbs down and they have more questions >> when do we decide yeah okay >> and then just coupled with the first one about the options how did the option come to be just more clarity >> got it I have that too okay um so let me answer a couple things oh is that it >> did I miss anything There was maybe just one more question as well.
They would just call directly and of course once you get that phone call you know the meter starts running because they wanted some response some some answers to situations that either boards or committees found themselves in. And so the meeting was running and we were getting these bills. Well, who gave the authority? Who authorized this? So there was no set policy. Now there is a policy that you have to fill out a form goes to Michael's office and then Michael contacts uh Lisa to either allow or deny depending upon what the scenario is. >> That's just putting it in. >> So my question is has it become an issue again? because I thought we resolved it >> when we put that in place. So, I don't >> I think it just came up because people wanted a reminder and just kind of what the policy is and just where ours originates from, which is our committee handbook.
Um, if you want to scroll a little bit, there you go. Um, so there's our suggested dates. Um we did listen to the school board from last year and all of it will be taking place on one single campus. Um summer school for students will run June 1st to June 18th. Um and that is for students in grades 2 through 12. Um unfortunately due to budget constraints we have had to be much more strategic with what grade offerings we do have. Um I know Miss Beay Lewis's campus will also be doing their 21st century learning which will target fourth, fifth, and sixth. Um, so between the district summer school program and the 21st century, we will serve students in grades 2 through 12. Um, positions are similar to last year but have been adjusted based on budget constraints.
So if somebody does have a thumbs down and they ask a question and it is answered, if that would for some reason change our initial voting, would we be able to go back and like you know if for example if an answer was qu or a question was answered and that changed our feeling on um for example like if it was fiscally responsible, are we able to then go back and redo that vote or would we just still have to move forward with it. >> Okay. >> Yeah. Once questions were answered. >> Okay. Let me try to answer these. So the first question around uh options and a deadline for new options. So I let's talk a little bit about this because the way I was viewing the when you talk about interestbased negotiations when you're here in this room you're generally talking about three things salary uh working conditions and benefits.
>> Okay. >> Y Okay. >> So, basically, you know, for for our purposes, too. So if if we have questions for Lisa, um that should go through through you. >> It it it helps. Yes. Uh just really kind of make sure everybody's kind of on the same page. Um and and also for cost tracking purposes. >> Okay. >> And or when she's in the office on Wednesday morning, you could come in and spend some time with her if you need to. >> Okay. So just just just so like we know what the feedback loop is. So if we send it to you, >> you send it to Lisa, we get copied on something that goes to Lisa. >> Yeah, >> that would be the process. >> The process. >> Okay. All right. Just just so we're all kind of we know what what that looks like.
Um, are there any questions that we have? >> No, just thank you for clarifying on the, you know, with the intermediates also summer school. If there's nothing else that's a motion to approve. Is there a second? Miss Kathleen >> Biao. >> Uh Katie Vans. >> Cia Hendris. >> Uh Dion Leonard. >> Yeah. >> And thank you. Uh >> Motion passes. Thank you. We do have another uh summer program. >> Sorry. I did approve both, but you can present. You can approve both. >> Yeah, because they're both on the same item. I appreciate it. Thank you for the clarity. >> Unless you had anything to add. I don't know if we had questions to that one. >> You already approved as soon as >> Yeah, it's already done. Sorry. Sorry, I jumped the gun. I apologize, but >> thank you. >> The new number where I'm at.
In in my estimation, let's use this particular example option. This falls under the benefit uh category. Now, how it came to be sounds like it lived in a triad much like some of your other um salary benefit working condition things do. Your insurance, which we're going to talk about today, lives in the committee, right? because it's not this group that develops the plans or deduct any, you know, all the pieces that go into that. Similarly, I think in compression, I think you've got a group working on that. So, what it sounds like, at least my take on that is you've got these committees that were formed. Some of them I think were a result of your previous IBN uh work, compression specifically. And so when that work is done then you bring those options in here and this group uh pay for performance is another one and then this group ultimately makes uh comes to consensus around those particular options that th those groups brought to the table.
Um Okay. >> And I provided the cost information. >> Yeah. No, that was helpful because um I think Thank you for doing that because I know that um every year when we evaluate town council, one of the things we evaluate on is is reasonable fees >> and it's really like I it's been a while since we've looked at legal fees and um >> I think for me personally it was really interesting to see um what FY26 has been in comparison to FY25 from our from our legal B perspective. Um, I went back and I looked at the departmental budget and it seems like, you know, we're on we're on track to um we've allocated enough funds for legal fees based on so this FY26 only really goes through January, which means we've got another >> year. Yeah, basically half a year. um that you know we and we've already surpassed FY27 by quite a bit.
One, two, three. Number three. Uh discussion and possible approval of use of professional time for coaches during athletic events. Mr. Das if you want to just go ahead and go through your memo or recommendation. >> Okay. Um President members of the board members um we are one of the only districts that our um coaches are using their personal earn time um for professional reasons or or school business. And um what I'm coming to the governing board is to be able to change that so that number one um our uh coaches they use professional time when they're conducting school business so that they're not penalized in using their personal time that they have earned. I'm asking as part of my recommendation for them to for their uh personnel to be retracted for this year and and and we um give them back their personal time they had they have earned but they have used to conduct school business.
Now what we would say is if you recall back when we started talking about um working conditions not the last meeting but maybe the one before we looked at all we looked at the survey we looked at some of the issues on there and we said this is we're done with this one we're not finished because we have to go through some of that today but no more no more options ideas around that particular thing and we decided that you are correct that we should say okay no more you can't bring anything else. But >> say it again, >> as of this date or whatever. >> Correct. But it's my understanding we have that all of that information and most of which we're going to try to get through today. Insurance, paper performance, uh compensation and within compensation multiple things within the compensation category. If you go out and you say okay we've got XYZ number of more options we want to bring to talk about like workload then I would say we we settled that one.
So, >> but we also have a lot going on this fiscal year that requires legal counsel. So, >> yeah, >> just like our snow removal line, right? >> You know, you put a base figure in there, that doesn't mean that's what all you have. I mean, you just have to deal with it as it comes along, >> right? Okay. So, we're not looking to change anything. It's just more of a review of our process so that if a committee has a question, they know what the process is. >> Okay. >> Yeah. And I I think um part of this too was because I uh I think I asked about this as well and and that was in fact because I had asked um one of the attorneys a couple of questions and didn't get a response. Um was promised a response, didn't receive a response.
This is something that was brought up to my attention and I did check with legal counsel regarding uh being able to change this and um it it is with a board authorization that we can uh allow our coaches to use professional time rather than the personal earn time um and also um reimbursement the time that they have used for this year. So having said that, um I recommend to the Babik Unified School District governing board to approve the use of professional time for coaches during during the athletic events and uh to reimburse their professional time that they have earned um this school year. So >> I was just wondering about you said to back pay them for the professional I mean for the coaching >> earn time. earn time. Um, how much does that involve? And do we have credit for that or >> I send you an an um a spreadsheet um with all of the times that they will be uh put put back into their um employee profile.
So can I get how it how these things got here it my understanding was this is how things sort of happened last year is you've got these working committees that bring these ideas that fall within those three overarching categories. I don't know if Joel or anyone else want I can't tell you how the uh that particular option came to be other than what I heard was that there was a triad about this thing. >> I just want to clarify is triad considered a committee. I know usually committees teachers have the options of joining them. So triad is not considered a committee. I >> I don't know what tri I don't have a definition about a triad. I would say tri try triad is an operational working group that involves the the fiscal side of the house HR and payroll and grants. So that's that's the group that at the district level makes uh recommendations or looks at challenges or processes that need to be resolved.
And then I did speak with Michael about it who followed up and still hasn't got no response. >> Um >> that's >> with the housing and and >> Yeah, there was a there were a few um there were a few questions. Yeah, there was uh Yeah. >> Okay. >> So, we'll do that for >> now. Okay. So that was just the explanation as to why more than anything else because there are a lot of new people on different boards right now. So they didn't they didn't know the policy and procedure. So >> but I think I I requested it because of exactly what happened with me. >> Okay. >> I think I think that's where it originated and it sort of took on a life of its own here. But um but it was uh >> Well, it's that's it's information that's helpful. >> Yeah.
Um it's not about the the money that they will be getting, but is the time that they will be able to use and they will not be penalized. So each one of them they're getting back the hours that they have used uh for school business. So there was um a spreadsheet that I have shared uh via email with all of you for your review and how many hours each one of our coaches has been impacted. Um but then they will be uh placed back into their account >> and then going forward I guess in regards to classify if they're working would that be overtime for them if they work and then they're going to a athletic event or >> um we have a feature uh or or um a benefit um that when we're conducting business we use professional time. so we don't lose our earn time.