>> Everybody okay with that? Do we have consensus as presented? >> So, we're coming to consensus if today is the last day we can bring something forth >> benefits >> for benefits. Just benefits >> for benefits we're and working condition because we already closed that door and I would say compensation because you have all your information today. >> We haven't talked about it. >> Right. >> That's what I'm saying. We're going to talk about that. >> So those will be >> correct. >> And it may be you say we don't like anything you're put in front of us. Go back and do some more. I'm going to sums up the nothing new coming forward for um workload and benefits but not for compensation today. >> But so after we do compensation then can we come to another consensus or do we have to make the consistent?
So, you know, I think it I I honestly I think it's I think it's fine that we're talking about it tonight and we're >> of course but it's you know the timeline is our timeline because we're trying to maintain safe harbor. So, >> y >> that's so >> Okay. Are there any additional facts or points that you want added to these comments um that Brandy has made? Mak 2 am. >> Yeah. At 4 a.m. You're more than happy to email me that because I'll be I'll be up anyway. So, it makes the difference. >> I hope you're not up at 2 a.m. But that's a little side note. >> Can we one one real quick thing only? I'm I'm getting just reviewing. It says our current um affordable housing is only current is 5.8%. Can we verify that number? >> I think it's 11.4. There's something in here that's >> we have a form.
>> You're going to review the options today for compensation. So it if we can get through it timewise then we should be we should complete compensation. >> That's what I'm saying. I'm willing to thumbs that up after we talk about it. But at this moment, I'm willing to thumbs up the one about benefits and work. >> So, can we review it after we finish compensations process? Okay. Okay. >> Is everyone >> everybody okay with that? >> We'll take one more look at compensation. >> Okay. All right. Everybody take a deep breath. Let me just check uh time. Let HR finance out. >> Do you have any H uh Joel? Do you have anything you want to update with the group? I know information was emailed out the other day. Items in the shared folder updated, but if anything you want to highlight. >> Yes. >> All right.
We don't have We're not over 10%. >> We're not over 10%. >> We are because the two projects >> the comprehensive plan um the comprehensive permit when that was filed >> the um the units for both 10 to 60 Maine and 601 Waverly went on our SH. >> Okay. We definitely need to >> So, okay. >> So, where where because I saw I saw 11 >> when the community subsidized housing inventory is below the 10% threshold, currently 5.8%. Maybe I don't have an updated version. I'm on page 86. The ZBA reviews powers for comprehensive permits under chapter 40B are significantly limited. >> That statement right there. >> I'm sorry, what page are you on? I just went 86. 86. Okay. Sorry. Thank you. Oh, in the in the in the call out in that call out >> at the bottom. >> Yeah. Under under the ZVA.
So, um couple of things that were brought forward. Let me do this. >> So, this information is in the spreadsheet. So, hopefully you are already a already able to access that spreadsheet and take a look. Um, the things specifically that I wanted to make sure that you're aware are there. uh the staffing survey results. I know that uh it has been an interest in the past to bring uh the percentages of retain uh uh retire, transfer or remain in the district. Uh so that information is there. If you want to see the comparison to last year, there's another tab for last year. So this is based on the staffing survey that went out in January. I keep not knowing where I am. Sorry. Uh transportation. All right. The next one is uh pay for performance, but we have time set aside for that, right? >> Yes.
Yeah. >> Because there is something in here now. I can't remember what page it's on, but there is something that says that that our current SHI is 11.4. Yeah, >> but but that should get updated if Yeah, that that section. >> Well, it's a good catch. >> That is a good catch. >> Yeah, it's it's on page 2030. It says approval of 240bs totaling 46 76 increases the town sub housing inventory from 5 to 5.8 to 11.4. >> Okay. >> What page was that again, Claudia? That's >> page 30. Thank you. Number five. >> Okay. >> Bless you. That's all I got. >> Okay. >> So, I know that Katherine has writers cramps right now. So, >> Catherine's like that brandy check. Not kidding. >> Well, thank you for following up on all of that. Thank you. So, we're good with that. >> So, we we'll get that back to us then.
>> Okay. So what I'll show you here is that there's a link to the recommendation for pay for performance if you wanted to preview that. The first screenshot is the current certified pay for performance plan percentages and then the proposed changes are listed under there. The proposed change does include an increase in both the classified and certified pay for performance. So moving classified from $500 to a,000. Uh that's um a jump for that group, that employee group. The certified would be an increase of $1,000 and potential bonus u increases to SOFG aligned outcomes. So we can I'll go a little bit more deeper into that when we get to that point, but that's just sort of a quick orientation to that. There's also a link to the slide deck that um kind of gives a little bit more detailed information about what those changes are and what kind of the thinking was of the committee.
Yep. >> We'll send that off to once once we get it back, we'll send it off and we'll be good to go. Okay. All right. Good. All right. Uh update on the Metro West Tourism Summit and I will turn that over to Michael. >> Yes. So, um, the Metro West Visitors Bureau had, uh, their annual meeting on February 26th and, um, so the focus of their annual conference this year was really all about FIFA and the World Cup coming >> and Fox Brown taking the $8 million. Well, yeah, there was a there was a little chatter about that as you can imagine, but um you know, it was a it was a a longer program, but uh very um very well attended. It was over at the the Renaissance, excuse me, not the sher. Um but um it was also great because uh Beth was on a panel about popups >> and so of course she did a great job.
Uh stay interview data. Stay interviews were conducted in January, February. Uh this is a summary of that stay interview process that's throughout the district classified and certified. Uh there is some analysis of comparison to last year and you should still have access to last year's document if you wanted to read that document independently. Uh and this was a request of the meet and confer in the bargain agreement to bring this information to you annually and that's that's it from HR. >> That's it. Yep. >> So >> because we have we have paid pay for performance separated out. So >> um we're up against lunch right now. So, Vanessa, I'm hoping we can do a a quick overview of finance update when we get back, unless people want to delay lunch for 15 minutes and hear from finance. >> We can delay for 15 minutes. >> Everybody good?
But uh yeah um you know this FIFA World Cup thing is is you know Metro West is definitely going to be >> how >> impacted >> how so where are they playing that we could see >> Fox >> impact >> Foxboro then they're going to have like watch parties uh in Franklin in Marboro >> um as well which are apparently pretty extravagant affairs so you know >> Okay. >> Yeah. anything we can do to make some money off it? >> Yeah, what can we >> um get out of their way? Um they they're they're actually very notorious about not paying for anything. >> Um so yeah, >> cuz didn't we do World Cup in like 92 if I remember correctly? >> And I say that only because I believe Gillette was a big um supporter of it. >> Yes. I was working for them at the time.
If we push lunch to 11:45, 12:45 so we can do quick financial update. You good? find out what the group wants. >> Um, we did a board study session uh going through a budget building on kind of a deeper level than we had before and that was streamed. So, everyone has the opportunity to go and uh take a look at that. The board was a little punchy. It was about 3 hours of deep dive into budgets, uh, the numbers, where they come from, how we track them, um, how carry forward works, how fund balance works, what it's done, how we make each number happen on that budget slide where we say the you take the budget as is, and then you say what we think is going to go up and what we think is going to go down for the next year when we project.
>> Yep. >> They were. Yeah. So, so, um, yeah, more that's coming in June. So, more information on that, we'll we'll hear more about it for sure. >> Um, you want me to just keep going keep going? >> Um, nothing new on Zero Cross Street. They haven't tried to pull any >> No, they they didn't. And I and I >> Oh, I went to the meeting that wasn't a meeting >> because it wasn't on the agenda. >> What? There was a um Susan Thorne had contacted me and and asked if one of us could go because um it was going to be on the planning board. >> Yeah, it was was that night >> this past Monday. It was nightcom and I was >> so I went online, got the agenda, drove out there and as I'm reading the agenda in the parking lot, >> there was nothing about zero cross street or 86 Franklin Road on the agenda.
And so, I mean, I can go into those details. takeaways are uh did take the 750,000 to the board and um it wasn't theirs to approve or not approve at that point in time. Uh it just explain the process of how we develop that number to bring here to meet and confer. Uh in addition to the uh continued 200,000 um that allows us to take care of things throughout the year uh that come up. So I mean I think that's the important takeaway in the financials. Um the other thing was we had a big discussion on the medical insurance and um I mean I'll just we had a good conversation about it. Um how much the district does cover. It's uh five million approximately. Um and then what the district's portion of the increase this year would cost. How we budgeted for that increase. We kind of got, you know, word um even last year where they said this is not common to go this many years and not have big increases.
>> Absolutely nothing. So that's why I came back and >> there wasn't a discussion. >> Did you go in? >> Did I? I went in >> and they said >> there was nothing. >> Was Susan there? >> I did not see her. >> Good. >> That's very awesome. >> So what's next? >> Yep. >> Like what like Do we have any rec like is there anything? >> Well, they didn't discuss it. So, I don't know if it was removed from for whatever reason. Um, there was no explanation. I wasn't given an explanation, nor did I ask when I because I was a little annoyed. >> Tony has someone with a hand up. >> Tony, go ahead. >> Can you hear us? Hi. >> Hello. >> Yes. Can you hear us? >> Yes. >> Can we hear you now? Yep. >> Okay. Okay. So, first of all, humble apologies in terms of the the misfire on the date.
So, we knew a big increase was coming and we budgeted for that. We do have some cost savings there. I did let the board know that. Um the board did express a couple of the board members did express concerns of the district and whether that was um looking out for the district's future fiscal health to continue to cover the employees portion of it and wanted to make sure that we had some discussions on what that looks like and what that looks like moving forward. Um when it comes to these percentages of increase, we're anticipating the next four to five years to have consistent increases. And so what does that look like for our staff or our employees? That's why we did the benefit comparison to show how we cover benefits compared to the districts around us uh and what portions we cover versus them so that we could have these conversations about the medical insurance uh increase.
I originally did request to be on the 23rd, but in the email um she came back and gave the date of March 9th. So, I I apologize if that was not clear and I again I just follow my sword if there was a miscommunication about the date. But um I just got an email this evening uh from Aneri Patel that said even the March 9 date that they have taken that off the agenda. Um and I'm just going to read you real briefly what she said in the note. She says because the question you raise related to the enforcement of existing special permit conditions. This matter is being handled through the building commissioner who is the authority responsible for reviewing and acting on enforcement requests. And then she goes on to say, you know, the planning board may want to take this item up at a future meeting.
So, I'll be bringing some of that information when we uh need to talk about that item and make some decisions of the plan components, the cost, and then how much the cost is to employees and how we deal with that. So, that's pretty much the only finance stuff that I have that's uh update. The rest is just bringing you guys numbers uh this afternoon.
Um, so I know this board has written to Quist Deferm White back in February. Um, I don't know if you've heard back from him and I'm I'm just feeling at this point in time the connection really probably best needs to happen between the two town managers, Hopkin and Ashland, and the town councils between Hopkin and Ashland. And again, I'm just requesting if there was any correspondence coming back from um Christopher McWay. >> I did not get any response back from the letter that was sent. >> Okay. Okay. Um >> what about from a Gillas? >> Michael, you had mentioned you were playing um phone tag with the at our last meeting, I think, with the >> with the town manager. And then I do know that uh town council there has been discussions um as well between the two towns. >> Is there any update you can share Michael?
Any questions about a finance update? Because I mean I could go through the whole sheet again about the enrollment and we lost 500 kids and I mean I just we've we've expressed that in many many different settings and different meetings and what that actually means and how we plan to recover for next year and also uh looking forward nothing um looks great but our transportation plan has some silver lining. So >> yeah, >> Vanessa, can you remind the group of what the total budget impact was uh with your declining enrollment? Like how many dollars? And it's not that clean. I mean, I'd have to go I I would say yeah, it's like two over $2 million. Um but we we buffered it a little. So um staffing took a hit into this year's expenditures but we had savings in budget planning. >> Okay. >> So budget planning mitigated it so that it wasn't more than the 2 million.
>> Um no just that I believe what was told in Hopington was that it was the same thing that that you had heard was that it was the building commissioner's responsibility. Okay. So, what's the most effective way now for our town to get some response from him and some action from him because we're just asking him to enforce the special permit. >> Yeah. I don't know what what we can do in Ashland to require the building the building commissioner in another community to do something. I mean what we what we have done is spoken to our building commissioner um and you know said that any permits that would be applied for um shouldn't be issued. >> Right. Appreciate that. Um >> so should I send the the original letter that I sent to McWay to the U building commissioner in Hington? >> He is the building commissioner.