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Rondeau was a very bit of help with that you know one state championship and two runners-up boys swim and again culture is 10th with plays 11th overall softball just came in second in the state finished in a great year and dance was runner-up again how we are once cr1 swc Championship dance and three Patriots division championships volleyball soccer and golf we had three swc sportsmanship Awards which were very important to us each one of those teams got t-shirts and they won this award field hockey with a soccer and golf very impressive stat 250 normal our first city student-athletes that represents 75% of our varsity athletes receive all swc academic honors which is a 3.75 GPA or higher that's awesome we have won an American a McGrath guard and diving we had several students name to Allstate Julia the Salomon track Michael scored no football madam O'Leary and swimmin dogs were mad I've captured Sharky man and O'Connor and swim the dive Justin cause named Carol and Thomas foster and swim the valve Kayla lemon and Melissa blame any and softball and tennis and Mobley and cheerleading 73 outfits or name today on us WC Ian and this is very impressive we haven't had one of these and several years Alisal a Ananya was named to the last eight academic softball team that's extremely difficult because you have to make they all stay athletically and then have when the top ten GPA is out of those athletes to make that it has to be of golf of 3.75 so that's awesome for her just some capital improvements looking forward to the next few years that I'll be on it for the budget not all in one year remaining a new church chill not a new wrestling mat of a new high jump it in a new poll Hall pet which was spread out over the course of four or five years whatever you all deem the best for for us storm updates on right now still uncertain on the lights if they started the project today the light lighting project would be completed to 23rd so we're still not anywhere close to that according to Park in Iraq the process is kind of moving slowly and our kids are starting to panic and I'm starting to wait for them some of you came in earlier I was meeting with our coaches which is trying to figure out how to shift practices and times if we don't have lights and I'm hoping that we get rolling on this just ringing for some stuff from parking rack in bits to come in and in the whole process so hopefully with this that's moving over quicker so our kids could relax over the summer know and they're going to have you know night soccer field hockey in football games and in the fall the glass there's still glass and the lighting on the back field which concerns me we're waiting for a company to come in and clean that I just do our signs up I just don't want anybody to get hurt back there and that's supposed to happen within the next few weeks as of right now we don't have football goalposts or soccer balls which doesn't really affect us until mid-august when practices can start but it does affect the youth and the youth sports in the community they can't use the fields field hockey grills got smashed we do have some other ones but some of those are being orders across safety Macross safety netting is on order insurances cover that and throw back the cross insurance cover that and that's on order - another big concern is the cross-country trail I don't believe that that will be ready for the fall Cobra and I went back there today we got about 20 yards in on one of the machines and how to climb over a tree there are several landing trees that's a huge project because it goes up behind the school over here through a couple miles of widths and I I don't feel safe looking at some of the trees how they're hanging a lot of tree work acid got done for them to get back there and we're going to be working with Park and rock on that overlay on there's a picture from on the last thing on my report from awards night which we took now all of the banners trophies medals everything the kids were over four years and let them take pictures whether after they got all the rewards on awards night and that's and like I said in the packet there's a unified Sports press release and this great award looked at Kristin made for us thank thank God for her and the Forester club and all that they do helps me tremendously I don't know how I would survive without her other than that any questions a couple and number one what a fabulous job at the at the athletic award senior night thank you very much to all who put it together and it was quite impressive with all of the awards received with all of the storm updates are these are all covered by insurance or there's some that we're gonna have to put it on our own where's the they ate the two though that I'm not sure of is we're trying to they're waitin to see if they're going to cover light replacement or because like we had old wooden poles and I don't we can't put wooden poles in anymore so I don't know what they're gonna cover and that's Parker rocks working on that okay and the other equipment is you know the first ones the poles the last ones to trial I don't know how much they'll cover I'm the cross-country trail which that's something I don't know that's that's through parking rack so I just worked through through Mary a parking rack and I try to get as many answers as I can out of her I mean I know she's working hard to get this stuff done and she's got a lot going on - so damage is covered property it's covered and if it just falls it's not what's in insurance statement FEMA yes yes know if that was Mary told me that she did put all this into the favor reporter okay good for cross country and you may not even know the question I guess this might be a coach my question but will they try to establish a different trail or will they just run all of them right off I talked to Coach bud today about possibly doing it happy landings and which they have done it there in the past I heard that when this happened several years ago they needed special permission so I'm going to do some research into that and find out what we need to do for that because I'd rather keep races off of the road agree you know they're just for the safety of the kids and you know obviously if we have to go to another course it's going to cost us more boss money too thank you very much for the other two like the recent incident with Fairfield prep and staples high school yeah well actually our kids came up with some great ideas and these people and a degree that they were actually going to have a fan practice before the first football game the kids are going to go and we and a mark mark had gotten the idea from Texas A&M if you google a Texas and I'm a fan practice they just grave or positive Cheers you just try to create that positive culture out of our kids but I can't take the credit for that it's our kids it's our student leadership group it's it's it's you know we have great leaders within that group they do so much work because they want to have a better high school experience and they're such good leaders and I think you know when we do something really well it's important to stop and go well what are the underlying reasons why we're doing so well and I'm sure those kids are great but there's probably a bunch of coaches and teachers that have laid the foundation for that leadership and we have great coaches out here and went through a two hour meeting that usually takes us 15 minutes on just hashing out whatever they do if there's no lights who can help out who who could we practice and it was it was a wonderful meeting that all of our coaches just work together and got it done and we just went day by day well usually I just put it in because they have set times but we're in the unknown right now yeah but you know what it'd be interesting to sort of ask some of those kids before as they graduate you know what do you think contributed to our success and and getting an award like Michaels Cup because it would be great to hear from them what were the underlying experiences and reasons that led to our success because that would be something we'd want to replicate I have each year that I have a survey that they do and it just goes through it breaks down everything like where do our strengths where our weakness is what do we need to improve what am i doing what am I not doing about woody need for me what do you need from your coaches what do you need from the school and then we take that information and they break off into their subcommittees and and that's how we work on getting this stuff done you know I it's we're here for that I need I need to know their answers now I played already it's not I'm not playing anymore they're playing it you know it's that's why we're here thank you thank you thank you thank you thank you okay next we have the year-end report from the Brookfield Education Foundation hi everyone I'm Kristin Joshi the president of the propelled Education Foundation each year the BEF briefly reviews the programs that we have funded both to celebrate the innovators of these projects and to thank our generous donors who make them a reality it's been a phenomenal year with a vef funding grants that we've been very excited about and pleased to report that this year in front we funded eight grants and we've awarded approximately $26,000 more important these grants help empower innovative education in our schools and in our community a brief review of the grants is as follows we have Tower Gardens at whiskey near Middle School it's a major grant that funded three science classrooms with aeroponic Tower Gardens the goal is for the students to be involved in year-round growth of fruits and vegetables mrs.
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Baur tozi Mr Petrino and mrs. Cohen youtl utilized this innovative growth system for educational lessons and hands-on learning by students the next one is the chamber orchestra here at Brookfield High School it's championed by BHS student Molly birds'll this grant funds creation of a string ensemble it initially existed through the current concert band program and now it serves as an individual chamber ensemble the addition of a string ensemble benefits the students education and character development in addition to performing at BHS functions the ensemble can also compete at the statewide level by representing Brookfield the long-term goals of this grant include the spread of a strings program to the middle and elementary schools and potential future creation of a BHS Orchestra next is the Entrepreneurship business that's here at BHS the Brookfield Career and Technical Education Department developed a program that allows students to start and run their own business under the direction of grant champion Rob's a pour through the purchase of a laser engraver and cutter students use the equipment to make their own products that they can sell students research develop create and market products for their laser engraving business they will learn about business structure evaluating demand calculating pricing marketing production distribution and sales the students will use the profits to reinvest in the business and support itself for their club travel needs this program emphasizes BHS is core values of research critical thinking communication collaboration and active involvement then there's the ruler program at whisky near Middle School it's a major grant championed by whiskey nair principal Dean Rhonda it's an approach to social-emotional learning that has been developed by the Yale Center for emotional intelligence ruler teaches the skills of emotional intelligence those associated with recognizing understanding labeling expressing and regulating emotion the program teaches and fosters emotional intelligence in the classroom settings as well as in other contexts including sports the home and the community at large it is the expectation that ruler will improve school climate and create a culture in which both students and adults know that emotions matter students will learn the skills necessary to regulate their emotions in order to be focused productive and successful this program is being piloted at whisky near with intentions of spreading it to the remainder of the Brookfield public schools we had a first aid and CPR mini grant funded for the Girl Scouts who is it was awarded to a Brookfield high school rising senior reselling she was in pursuit of her goal de world for Girl Scouts she facilitated first aid and CPR classes along with first aid kits for Girl Scout troops and the Brookfield community we have an early learning backpacks program at the Brookfield library parents with young children can now check out early learning backpacks the early learning backpack program supports early literacy through the use of 12 backpacks containing books and activities the activities promote early learning early learning literacy practices such as reading talking saying playing and writing the backpacks will be introduced to the community at a program for parents and children by two right feet performers who promote arts literacy and school readiness through stories music and interactive activities the goal is to inspire interaction between children and their caregivers that will promote early literacy we funded a robotics program at Christian Life Academy it was a mini grant awarded for the formation of a Robotics Club in the upper elementary grades at that school teams will design build and program a small robot to compete in tournaments during this process students will learn about the concepts of engineering as they apply math science communication and teamwork skills and our final program is our live well program at the Brookfield Senior Center the livewell program is a six week workshop facilitated by trained leaders which will give participants with chronic diseases an opportunity to learn how to take control over one's life set goals and make a step-by-step plan to improve their health throughout through use of a self-management toolbox finally in addition to funding these grants we've also celebrated our ninth year of our honor and educator recognition event year after year we enjoy celebrating our teachers coaches music instructors and other community leaders we continuously find that individuals are thrilled to be recognized and honored through this program the vef extends its most sincere gratitude to everyone who has made these programs a reality from our very generous contributors to those who envisioned and brought these funded projects to life we are truly a reflection of a community invested in and giving back to itself thank you so much any questions at all for Kristen I love the fact that all of these programs really represent the entire community education from early literacy the library to the Senior Center and that's what I think makes it so successful a question fund raising how do you raise the funds for your grants our main source of fundraising is our gala that's held in the fall and we also raise funds through the owner and educator program and through donations from the community through our fund drive so as ex officio member I'm going to encourage everyone to attend the gala it's a truly a great time at a great community event the date I know it's been moved to November and a location it's at the Candlewood candlelit in this year and I'm drawing a blank November it's a Friday before Thanksgiving yeah so November may be like the 15th there's a feeling that we have that other thing in the calendar up like crazy little robos mm-hmm it's the Friday before Thanksgiving my address probably the 16th event sounds like the 678 no we don't have a football game that's why 16 it is the 16th okay November 16th Campbell wooden yes yes mark your calendars get your babysitters get ready - a little bit creeped out time thank you thank you so much all right next we move on to public comment we have one speaker signed up it's Patricia Chung mystic name and address it again our dr.
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Patricia Chung 52 October here mobile food hi John hi so I moved here in 2009 because my husband and I feel that profil school is very good for our kids and everything was fine until a couple months ago when something allowed me is I have concerned about the well-being of the profil community because of the unlawful and unethical practices of certain members I'm not going to go into details because for me is very embarrassing of why people will commit such an ad so what I'm doing now is just to tell people OFF members that tomorrow I'm going to send a certified mail to every single one of you and I hope that the address that you put on their website is up-to-date ok that are the package will include on comforting letters which is about 15 or 16 pages long sorry for that and then some are supporting documentation and also my increases to the school district for the work that I've done when there are administrations you have done okay - and I would like a explanation of how discharges occur and then I will also make recommendation of our maybe for the idea of 2001 18 to 19 school year the recommendation of our professional development among the material first I would say during the past two months of my interaction with his own district I found that communication is really not the level that I expected so I would recommend this cold learn to read is fundamental of understanding emails in committee and what effective communication and the second one that I will highly recommend for the district to consider for the administration is from 101 oh is tips on how to conduct business effectively and make the most out of your career so this is my comment and my concern and again whatever material that you need will be in this package all right thank you thank you is there anyone else that has not signed up that would care to speak okay moving on dan I'm gonna apologize because normally at the second June meat board meeting school is no longer in session so we no longer have our student representative so we're going to insert you in okay don't you lucky dick yes well most of the clubs this year have already finished anyway like last week is a week prior so in the year right now I really only have a few statistics to share I'm Spanish Honor Society raised over five hundred dollars to send two victims in Puerto Rico with their food truck fundraiser on June 9th and then the National Honor Society helped with the food truck fundraiser and they also hosted the week air 5k earlier this year they raised over seven thousand eight hundred dollars in donation to Tommy Korres and that's because of the generosity of our community also our librarians asked me to share that over the course of this year fourteen thousand three hundred and sixty eight students visited the library independently in an average of sixty eight point one students per day that we're in the library working on research projects this Saturday will be the class of 2018 s graduation ceremony and tomorrow will be the awards night for the seniors as well as the gravel walk unfortunately that is the last piece I haven't shared with the board I just wanted to thank you for a great year and it's been an honor to watch you all work so diligently we wanted to thank you you've been very thorough and I love the fact that you more often than not sat through our entire meeting we appreciate all of the effort and time and eloquence that you've added to this to this board Thank You correspondence okay Christina Zarin there's five correspondences regarding the budget Jennifer crane man with our Fremont regarding the music program Heather Buckley regarding the music program Leslie Rogelio regarding the music program Olympia FATA regarding the music program and Ron Jaffe shared an article and wrote regarding the school facilities Thank You approval of Board minutes recommend a motion that the board approved the minutes listed below is recommended the special meeting on June 6 2008 een and the regular meeting on June 6 2008 een any discussion questions okay Owen favorite host okay moving on to the superintendent's update Thank You mr.
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I be very brief this evening in your packet and as approved by the board and distributed this earlier this week I just want to remind everybody about the adjustments to the 2018-2019 school calendar per state statute we built in 185 student days to give us flexibility in scheduling the graduation and also build in weather-related and other school emergency days and that builds in three days because we will continue to go 182 days for our students and so I just want to make sure everybody was well aware of that the other thing kind of related to calendar I didn't want to send it out yet with the calendar I think I think it would be too confusing but as a superintendent I do have to already begin to think about inclement weather so to give us a little bit more time in the mornings with school delays there were a couple of cancellations this year that perhaps could have been avoided if we had another hour so like some of our neighboring districts who already worked with the principal's we're going to incorporate a three-hour delay for those days where we just need the extra hour so that's on the docket for next year and you might help us gain back a few days so with the emergency days built in due to the 185 days student days scheduled at work we're putting together as well as the three-hour delay hopefully we won't end up in a situation we were in this year with prior to the spring May 15 storm we already had nine lost days so the total was 14 this year so we really want to try to avoid it and make up the days wherever we can so that's something I wanted to make sure I shared and communicated out to every one of our stakeholders the facility's survey really the the crux of that particular survey really was crystal clear and its first question providing the community with the committee's distilled four options that the committee is very comfortable with and they're not just four options that the committee's comfortable with but I think for those on the committee that are here they're the viable options that are actually realistic and can be accomplished so that has been sent out we sent it out again we're up to all close to 300 respondents thus far originally when I put it out last week I said that the deadline would be this coming Friday I think considering that I'd like to see some more responses on one survey and that the committee is not meeting until July 18th we might as well leave it open so we're going to be putting another communication out with the survey link Eric has updated Facebook is trying to almost do it daily where it pops up for people to conduct to complete that survey and then the other survey we just put out really exciting already thinking about October in planning the development stages of our budget for 1920 we had talked about in this budget development year readying ourselves for preparations in 1819 to get ready for 1920 what are we going to do about an additional world language at the high school for our world language program really excited about that so Kim and Holly are a world language in English language learner coordinator developed a survey that went out today and the survey in essence ask people about their opinion about an additional world language and then specifically if they have a particular world language that they think who should be offering to get their opinion on that so that's out there and we hope to get a lot of response and that went out we make sure that went out to student emails as well so we want to hear from our high schoolers as to what language they're thinking about that would be good for our kids and that is all I have does anybody have any questions um one what other districts in the area use the three hours or less oh gosh I couldn't tell you at the top of my head but there are a few of them and a couple of my colleagues that only have the two-hour delay like we do are moving to the three hours yeah great okay any other questions for dr.
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brill okay moving on to subcommittee reports the first one is a security task force and I can speak on that the security task force met on the 8th of June essentially we started establishing goals and they really are twofold and that's to review and evaluate the practices that we have in place and then to review and evaluate the facilities structures and processes I'm not going to be speaking a tremendous amount at each meeting about the security task force because there are things that we're going to need to keep confidential as we review the security processes in place and make recommendations so we're going to be glossing over just the main ideas at these reports the security task force which consists of bob rosa and myself dr. Borel and chief Purcell did interview not interview I'm sorry but but looked at several people who were interested in community members and found those that seemed to have the best fit of what we are looking for so we did invite Brian Chen now ski Kevin Durkin and Monica Bevilaqua into the security task force and they are willing to join us so we're happy to hit the ground running at our next meeting on July 12th I have a question for the newly selected members what kind of criteria were we looking was there anything specific we're looking for for qualifications or did they summon a resume or how was that actually they submitted either either or as a resume and or a summary of their experience and we talked about that we were looking for somebody folks who had not only perhaps private sector security experience physical security experience we weren't really looking for people with cyber experience but also behavioral management backgrounds we were looking for that a little bit too not just folks who knew about structures and being able to tell us about Ballard's and physical things that we need might need to do to harden facilities but also behavior of would be concerns as well as members of our communities that are inside the buildings employees students etc and how behavior works and so forth so that was a big part of it questions we can go into finance cuz I'm reporting on the June 11th meeting and since we had our Finance Committee meeting we've actually done our budget decisions and that was actually the bulk of what we spent our time on on a relatively short meeting so we I'm not going to repeat that here because we talked about in our last session and we went through the normal reviews of the the financial reports that look does look like we will finish the year within budget there's been some gives and takes and I'll talk about one in particular but it looks like that will land well we talked about we went through the chat registers and the specific checks being written we went through the capital budget and what's going on with the town capital budget submission and and we talked through another number of other small budgetary related items now I do want to talk about three specific things first of all storm damage we do have are we we heard our athletic director talked about some of the storm damage but broadly for the schools all of the items for the storm damage had been identified by a facilities director they've all been filed with insurance and also coordinated with Greg Dombrowski on the town side for any potential FEMA reimbursement so we went through the process that's going on with that with mr.
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post and that seems like it's well in control everything has been identified damaged there's some areas of damage that we have to deal with a lot of our athletic fields but also on some of the buildings that needed to be dealt with so we went through that list of items secondly we went through on Student Activity accounts me if you recall I had talked about the fact that we've gone through those in detail the last time this time wheat actually talked about some of the controls in place about handling of cash and and then particularly around ticket tickets ticket collection and you know how cash is checked and the fact that it's double counted by the two different volunteers that are there they check it against the ticket number in both start and finish and they try and reconcile to the two and then there's a thermal report filed at the end of every gate receipt and file so that we can have records of it so a lot of controls been put around tickets and I know that times that's concern for members of the public so I felt that was actually very well you know from my experience on how you put business controls on our own cash management it's got a lot of the important characteristics of good well control cash management and then the further and I think most important for the board is we had embarked on in our budgets about Medicaid reimbursement we had put revenue items both in this year's budget and next year's budget around getting reimbursement for Medicaid eligible items especially around the area of special education so that we could file and get the town some reimbursement interestingly enough that requires parents to agree in advance to be able to file things on their behalf and we have been finding that parents are not signing up or giving permission for the district to go make such filings there's been some but not nearly the take-up that we would have hoped so we talked about different ways to reach out to parents to explain to them that this is not a personal thing with them this is a way to help fund our district you know by getting some appropriate and Medicaid reimbursement for these expenses and reaching out through septa and reaching out through our communications channels and through our special ed meetings to the parents that we really would like them to do that but it's important to remember it's a parent's choice whether to participate or not we can't coerce or even strongly influence a parent to do that but I just will tell the board and I will tell the public it's a good thing for the district if we can file and get some Medicaid reimbursement for this year if we had put a budget of $50,000 in next year a hundred thousand dollars and it doesn't look like we at this point will make either of those so it's already causing some scrambling to try and figure out if we cannot kind of build that up it will cause us to now have to go rebalance again within our budgets to try and find other areas to reduce in order to not because we can't make this revenue so it's a problem and we'll continue to monitor it over the summer and in through the beginning of the fall so I did I capture that about running it perfect so that's really what I had to report any questions any comments from the other committee members that I captured okay okay and not on here but didn't know if we had any members of strategic facilities committee that would like to comment enjoy a belief sure you're the representative so on June 7th we had the public forum on destroyed hurry but dr.
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brillo mentioned Tecton presented the four viable options regarding facilities and we strongly encourage everyone if you haven't done so already to fill out the survey regarding the four four options thank you any questions for joy I want on the question but I'll tell you what that was a really good presentation I buy you that really understanding what those options that they're facing will really clear I thought I've been very impressed with our consultants and if I may add joy if it's okay July 18th is our next regular board meeting but before that we have this next strategic facilities meeting we'll have it here so for anybody who's you know paying attention tonight we'd like them there the meetings are notice they're public we love people to be there see the inner workings of that committee okay consent agenda recommend emotion that the board approved the items on the consent agenda has recommended resignations and retirements second any questions discussions I just like to wish mrs.
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de Moura a wonderful retirement she's been with us almost a decade teaching science at the Middle School a couple of years ago she was Teacher of the Year and it was a later retirement so we're just learning about this since last week and just can't thank her enough first service and wish are the best she'll be missed she's sure we'll be okay all my favorite post okay moving on to new business we have the approval of the Perkins grants recommend a motion that the board approved the concept and sustainability of the Perkins innovation grant submitted to the State Department of Education second did you want to comment on that at all no mr. Blandon okay I'm sorry it's very close sorry Jessica anything to do with a grant so the this is our annual application for the Perkins grant money which is part of a federal grant that gets awarded with the state of Connecticut basically every year the state gives us a number that we can apply for they give us an exact amount this year it's seventeen thousand five hundred and fifty eight dollars which is what we can actually apply for and then they charge us with finding out you know determining where we'd like to spend that money and so there's a couple things as you go through that that packet that talks about where we'd spend that money things like adding an FBLA advisor Future Business Leaders of America advisor there's a way to add that right now we have a deca advisor currently in a deca program there's been a great interest in creating a Future Business Leaders of America program as well workshops for teachers you know this allows us to pay for them to go to a lot of these workshops things like a personal finance workshop which is something as we continue to expand that program knowing that's a graduation requirement for all students that is helpful to make sure that we can expand the breadth of who teaches that course so the two business users are going to be going to that next year hopefully a lot of expansion and technology with you know now that we're moving towards a stem department is our our channels where we're going next we really want to expand that technology piece and that's what part of this Perkins grant is for so we're looking to send misters a poor parts a good teacher to some Adobe Photoshop trainings Corel Draw with laser advanced laser 3d scanning some of these things are going to be also applied to that outside business that everything and everything engraved easy I think is how Tripoli I always get the words mixed up a 3d scanning wire bending those are really all technology trainings that mr.
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Szabo would like to attend and then also for mr. Horace who does our family Consumer Science program go to a sir safe training which is something any of you do through home AK that G help students with proper handling of food and those things that I could have done studies to get an expert on occasion without an NS setup the other course we have few things plans translation is one of the big plans there as well sort entertaining marketing before they went to a Argos a game they saw by unseen they didn't want a tourist on fires as well this is a great like burning a jalopy which is very unusual but students were able to attend many workshops before the game learning the bargaining it's a very similar opposed to the Argos students to concede you the Pliocene piece there's also the personal finance were financed Wall Street Studios that paid for the default Leadership Conference getting our our child in students to really do a head of start training so they go on sites you can start our programs little bike and how they work also our design program in a minute earier design program we're going the brain we're planning to design programs so they can learn about layouts and interior design and as well as paying for the fit up to shoppers choose from the perspective of culinary classes are going complaining no menus and actually buying groceries and come back next even in the south as opposed to just being supplied roses in a bikini and it's just to do some instructional supplies things that we're also looking to get into purchase you know careers again we want to have these pretty much assessments through the determine where students are relative to Sanders and there's a program we have used precision exams it's a little the actual exam standard aligns to the career technical education standards and allows us to better align our creative living with what we need to do and be very over the last few years to replace our infinite simulators through CDs they become more and more sophisticated for our developing classes they're amazing if you've seen intimate work also looking to add power ardor and he pressed an insertable those are the big that accounts for this pretty much dollars she'll in a row our career advisors are there and a lot of this work and imitation so doesn't happen there's an advisory board that means twice a year that involves people from the community and from school and they were an improvement the planet old CIA the plan and it's really coherent the develop here's what we need going forward here some of my programs as we continue to move down the stem technology but also marketing programs and you know whether our home back and think of the courses that have a district or teachers she teaches cello doll in it teaches its culinary and interior design she's a lady when you do to the spot anything overlooking understand or knowledge bases he could also be due to daughter choices forget it's great to be thorough she's very top I think read about it really and any partition service-level mana okay all in favor aye sure great thanks not only to sequence alignment there was a lot of value in sort of mr.
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Hathorne area value for the dollar finding his chairman but uh the other pieces that we have to thank the board for leadership Indonesian we couldn't do anything we couldn't be the majority of what mr.
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blanton talking about without the addition of the years ago we had an addition business heater now so the thing about personal finance everything else we're talking about adding a pla so in pursuit of hating this work engaging us this ran no context so I just want to know the board that helped us get that in a sort of immunity so thank you okay next we have approval of filters for sports recommend ocean that the board approve - list of sources for the 2018 2019 school year so every year he wins in a panic oh my god I've gotta move that meeting critic to get us disapprove at the glass because they are in our own way so fitted out with one shot call them in our region anyone on all those to New Orleans for the possible silver NASA facility calls in the time of the state opening they move on to the which is possibly a Maine mature said half the sale right boys swimming at I've their annual audit range but at the floor process they become quality and say this because in Taunton and stay open to qualify for the sauce my parka morning the new even factor in their Lassiter was in the answer and started a vaca morning so it was four hours why the National one hour ticklish recent a debate so they will not cross that off beautiful yes in the summer they and mayor of nineteen days while it is planning on training shot at the floor like several schools do you know based on a lawsuit whether they could get outside and kind of the playing field and then same thing with dance last sighted in the season qualify for the loans the next week and it's as far as sometimes to get an emergency meeting should is trying to save the last minute it's often to try to say some of you guys your time any questions I hate these okay we have to the Mandarin Elise beyond here yeah well many motion to amend amend the motion to delete the July cheer camp okay all right so all in favor of the amended emotion I opposed thank you this drama thank you so much okay we go to all business discussion recommended action of the board engineers the discussion of the 2017 budget okay so we did have the referendum passed its last one and there were more people that came out in a moment that I think had in several years so this is just a thank you to the community for your support in this budget and also three to stay engaged stay involved ask questions attend meetings and continue to vote please so the moving on from that we did ask the administration to come back with almost seventy four thousand dollars in additional savings that's what we had left to reduce from the five minutes serve [Music] so we were able to we do have a plan for that fifty three thousand nine hundred ninety eight dollars to get to five hundred thousand six hundred forty eight dollars and so I'll sure that we do the second one of those you know that we heed the board's direction which was no positions and as a last resort try not to go there so so in the account lying for travel and conferences whenever lose that by 10 miles instead of $86 in textbooks 5 $20,000 that really will do this our humanities department head came to me actually the next day because the afternoon that two-week so that we were in evening we were talking about all of us the department meeting and they decided that the actual state budget for an economy here at home hold on you use different resources without spending money on new task force so there's many thousand dollars there in extended duty to go there and we decided that will reduce that by ten thousand dollars a little bit we planned but did you tell time we have many health cities instructional supplies mr. post work with our principals and we're going to reduce across all four schools the instructional supplies comes by $10 knowledge final determinations of exactly where the money is and things are a consideration and can also based on their the increase that each will receive is to be fair to all of our tools and in fact humanity caterers are used by $3,900 that is commensurate with those Fe doctors that I VA made going forward that gets us to the total of knowledge so with all the changes the budget analysis as well as approve correct parameter hella painful Oh some of the supplies or notions sure I asked dr.
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Ruby two of you prepare to have a little bit of discussion all that way thank you so one of the things that we look at in terms of materials that things that seem to drop every year that we get used to using and I'll highlight some of the items that we may have had our classrooms we here silastic story works and things like that and when we went to schools and talk to teachers and principals to ask how certain of these items were aligned to the curriculum and the standards and then how are they being used and they were varying you know responses to that so where there is not a direct alignment to the curriculum and the Stander's we're going to make less and these you know lady a little bit much when they come home a child's backpack you know but they're quite costly for a person so we're we're gonna be doing more review of theirs we use a lot of these materials and where they're not they're lovely and they do add benefit current events for example but there are other ways that don't cost s nine dollars per person in a classroom or a level to get a current an S so it's not something that is specifically used with our curriculum those areas were it does add up to some pretty all the honors so for example like anytime for kids that you know Community Development you know here's yes as parents I think those are things that most of the things that that are being used there are free online digital resources available so it's not like you can do without maybe it's not as convenient as having you know these items or they have a we have a we have quite a an array of these materials and cutting them out is not going to learn that because there are other ways to go about it that's gonna be it and I will say that any term sort of playing and those educated you know if you don't know these things coming out you know at a time if you don't know what it is that you're getting you can't really thoughtful an intentionally plan for that to be part of your curriculum so we really have to question someone they send you they send all the copies a good plan or anyway surprise okay we had thought we decided to us let's see Zoe well just like we talked about before with the proportion of an amount for each school so when we budgeted for these tend to be with me man-hours tournament hours we needed you know we did estimating based on before we have stable paid per hour for teachers online able to calculate this out and we work through the different schools for the different curricular areas at summer and came up with the numbers so we're going to take that ten ten another cut and a proportionate equally thank you any other questions but it doesn't involve position changes so that we really don't need to vote on it will you just get a general approval that that I was a little bit these suggestions and then you're going to appreciate the administration's work especially keeping away from twisting air force we understand this is very difficult eyes okay does anyone have anything else okay so does that enter school on Friday June 22nd prevailed on world on Friday 229 is less a school 15 is nestled huckleberry this week already in class three quarter into conference on portal and in Friday June 29th alas a school 12:15 cynical with a sitting here Friday June 29th last a school 11:30 cynical and at high school tomorrow June 20 verse from 1145 to choose a senior Brad walk and also tomorrow is a senior words from 7:00 to 9:30 hello Adrian Friday June 22nd from 8:30 133 vertical and when you get up June 25th or final exams Friday the 29th being a day and in Friday to drizzle SAT school alone illogical usually if I had one d thank you for mentioning him or her so that's this Friday for K through four report are available via the portal for the singer schools or my school 29 and I will just do a shout out because I was sitting to one of the chairs of the grad party last night and they said oh they are still looking for volunteers especially for the second grad party sort of people wanted to go onto their website and they have a sign-up sheet and then it would have me happily take any volunteers to the fabulous birthday well they will not be able to free walk through the community the only ones that are not allowed to attended of Sears because time time it has changed to this year come mr.
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Lanz do you remember it has changed to this year because of this it's like 12:45 to 3:45 yet everything pretty learn about half the time efforts are already made something gonna happen so I will just reiterate your point on volunteers so that it does take all here's to the poll is off and I volunteer this I think every year for the last 14 years and it is not just a great experience for our seniors and adults helping out is register so you know you get to see the kids who just graduated and if their last equalize the class it's an experience that it's worth going to so those of you who are thinking about it do it for the Phillies and the former senator all right okay so that concludes our public portion of the meeting and our area thank you everyone for joining us [Music]
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[Music] high school students in southern New Jersey reach beyond themselves turn native thoughts into action to support a fellow student and raise money for a cause here to tell us more is Diane Kishida teacher of English a Cape May County Technical High School one of our students here at Tech had lost their mother this past year due to breast cancer so the students wanted to rally around her and show support so as the class advisor for the sophomore class we pulled together and organized this fundraiser to help show support for that students well this fundraiser meant a lot to me just because of what's been going on in my personal life recently breast cancer has affected a big majority of my life and my mother and so being a part of this fundraiser it was very special to me we wanted to keep it to a local organization so we found the Susan komen foundation in four central South Jersey so my name is Suzanne Carson and I'm the executive director of Susan G Komen Center on South Jersey 75% of the money that we raise each year stays locally this year we funded ten different organizations within our 13 counties that go out and provide free mammograms educate and provide transportation fund child care translation services any sort of financial assistance you start out with our goal was to possibly sell thousand you know to raise at least a thousand dollars if not more I thought that everyone really worked hard and worked together to reach the goal we had set and they dedicated a lot of their time to this everyone was involved I have to say I mean the class of 2020 all the sophomores however it went beyond that it was every class every student teachers were involved they showed support by buying bracelets giving donations wearing paint on the day that we designated as wear pink day students who wanted to show the support who sacrificed their lunch time to sell bracelets during art their lunch hour really the whole school became involved in this event I had immense pride and the entire student body we had a fundraiser earlier this year that was just going to go towards the our class and we didn't have that much participation but when we took ourselves out of the equation and made it towards something greater than us everybody pulled through and worked together to achieve a higher goal and we were able to achieve the goal of a thousand dollars [Applause] when you can give your time to a non-profit you can grow you can learn and see where you want your future to take you we have a lot of different youth events the youth are really you can feel their excitement and their energy and we really appreciate having them there we have you know kids that are have feel the effects of breast cancer within their family and they take charge based on the results and people's outpouring of support I think it's a cause that is very near and dear to many people's hearts everyone rallied around this and I'm you know proud of our school proud of our students proud of our staff proud that that everyone rallied around this event and showed their support in such a generous way [Music] you
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[Music] ok class everybody we're going to call the meeting to order it's 7:05 tonight in the physical President the essence of Sean a former chairman and president mr. secretary I'm Jeremy so let's all rise so our first agenda item state is public comment I'm not sure if anybody had anybody know any public comment comes with being an enemy so please state your name your address [Music] um my name is Steve all the athletic talk that are here at the high school um I live in Plymouth [Music] this is what part of the sea yes this is not part of the report of the first high school I wanted to offer some history about the lights on Stadium in the back field other than what most of you know was the air damage from the storm as you know we were hit by a storm and made with stop saving to the whole town what an item said was stand which was the stadium lights one that poles falling down and silver all those deemed not safe and need to be taken down insurance insurance stated that they will cover through cross the place to replace what was their meeting the wooden light poles with that being said here's some history of the light poles in the fall 2017 we conducted a study of the lights and it was deemed that soccer field hockey him across the lighting was unsafe for them to play games the lights simply did not reach the ball areas and it was on safety play night games only football was deemed to be safe under the old lighting system which is what insurance plans are covering for school year of 2017 2018 which just under there was no soccer field hockey lacrosse games at night leaving these student-athletes only field only to be able to play games after school and not having any games at night making it a fall for the parents to attend games I had spoken with Dennis little wet behind this is director of Park and Rec and got put into the capital improvement plan for years hung by replacing the lights with the wooden system as we still make we still may not be able to play those games because the lakes will not be high enough so we could be just replacing the lights for five football games a year nah it's not helping every single student the metal poles and the LED lights recover the fields making it safe for every sport by upgrading to metal and LED lights not only will ensure the primary goal of our athletic department the safety of the student-athletes Ian it will ensure that all students love the capability of playing at night and it will save us a tremendous amount of money in the long run the wooden poles if we replace with them are not caught not covered by any warranty over the past two years we have spent approximately 6,000 dollars changing lights and fixing all the issues that will be covered if we put an LED in the metal poles the LED and the mobile poles are guaranteed for all parts labor and anything that goes on for 25 years the wooden poles rot and shift over time with each and every storm and that could affect the state safety of our student-athletes and how the angles and lights at the field again this is not warrantied the metal poles are placing new LED and metal poles will also like the back of the bleachers where the concession stand is currently there was no light back there last year somebody got seriously hurt during football game due to lack of lighting they also will have the capability of being hooked off to the generator if power goes out this will ensure the safety of our athletes officials fans medical personnel and all other entertainments the new LED system would save money on electricity and has the ability to dim for games like so on and 100% for practice they only need to the line at 70% which is deemed safe because LEDs lights cover more area they also have an option that would be great for the community there's a button say you wanted to walk the track at 9 o'clock at night you press the bottom 10% old lights go on making it safe to walk the track and we would also have the capability of turning that off at whatever hour that we did we chose to this is very important meaning for all of us that I whatever decision we make if we don't start any light project soon we'll miss through the first three or four weeks of our fall season plus one football games there are at night to Saturday afternoons or Saturday mornings and none of the students would I be able to play making time food you know really stay for the seniors not having that games their senior I just want to give you some insight on safety factors how the lights were not being safe for those other sports because they were high enough they couldn't get angled right and you know quite frankly it's just an old system and looking for a little bit of money to ensure the safety of our student athletes is the most important thing fine thank you I've already further public comments and that gets a move on to the communication of correspondents we received a letter from Ron Jaffe at 22 white pine drive and then approve of the previous meeting minutes I made the motion to approve the June 13th regular NeedyMeds well sir and you discussion all in favor aye opposed any abstentions see the desert the report for second okay I'm sorry we had trouble the Town Hall I don't know if anybody had trouble cash in here a tree took down a thank you have a report there that shows the amount of money no money that we have estimated the first town is our application to FEMA great preliminary damage assessment that we estimated as a 5:30 that was the date we had to respond to FEMA the second column is the amount of insurance coverage that we believe we can get that total is about eight hundred and sixty thousand dollars at this point in time the insurance company has already fronted us five hundred thousand of that so that we don't have any cash flow problems we've adjusted that five thirty estimate as a week before last in the third column and on the last column is our estimate as of 628 the big changes here and I won't go through every single thing but the treatment brush removal reduction of all out we had originally added a 2,250,000 now that was our guess when the bids came in we're gonna end up right where we thought we were some over about 1.3 million dollars our contractor is completed the work is done for the entire town they have all doubt fifty thousand cubic yards of debris in nineteen days this incredible you did a really good job I should tell you though that all of these estimates these numbers are estimates the problem we have right now is that we are right at the 1 million 500 that we were authorized actually this estimate $6,000 over there I think to be fair and to make sure that we get all the work done that we need to get done because a lot of things are not going to be covered by insurance that is board authorized the town to send up another 200,000 as a relief to complete the storm repair we thought a great job neighborhoods have done a great job but we still need to get there any questions on the fourth column is net the expected of FEMA no no no the fruit here's how it works if you go to the second page you only if you go to the very first column cat category only items under a and B are eligible for feed FEMA we estimate that to be three million five hundred fifty five thousand dollars and seventy five percent of that is two million six hundred and sixty six with on the phone today we dick Blumenthal and Elizabeth Esty they are both pushing very hard for us to get this be tonight we clearly qualified from an accounting standpoint from Regent standpoint and from a state standpoint Governor Malloy asked for an extension for FEMA to the 15th but he did send that to the federal government on Monday with the requests that FEMA and the president declare Connecticut disasters we feel very in talking to FEMA and I see nothing is guaranteed there are two types of any that you can get from FEMA one is PA which is public aid and the other is AAA individual aid the PA part they feel very confident right now this is what we're being told that we qualify that it works that which should go through the individual assistance is for individuals people residents homeowners business owners they're not anywhere near as confident for that for a number of factors one the amount of money is not as large to they look at the demographics of a state and region and a town and I would see Connecticut in Fairfield are relatively speaking wealthier than some other towns and states meaning the individuals make more money that's a big factor in their consideration so we're not as comfortable with the ia I think we are going to get given the amount of damage we're originally worried that we wouldn't meet Themis minimums Brookfield alone exceeds Fairfield County similar so we are we are going to be there as both of a region and a state that's where we are with that so you know this topic isn't specifically left but since we're on it on the discussion the FEMA calculation is based on a 5:30 estimate but to them right we update as we go along five million dollars less than a B right right okay well no yeah so we took out the insurance right we took out the insurance anything covered by insurance insurance is the second column yep so we believe we're going to get eight hundred sixteen thousand right now in insurance proceeds yep right for six minus eight is three seven eight nine and we have estimated the FEMA category a me lower than the three seven but that but that 379 is now one five or six twenty eight so so but if you look at the a and B and the insurance right that pulls it up there's about 70 73 to 74 thousand anticipated insurance if those are not covered by insurance they won't be covered by feet my point is that so I'm not sure so the 628 column yeah is the current estimate of total expenses or total expenses remain the 628 column that totals one point that totals 1.50 sick right that is that is the current estimate of total loss I don't know the amounts eligible under FEMA its column the 530 adjusted aiming so what's the difference between that column and an SL and one to the right yeah so that's also that those are what we estimate our actual cost remember feel will cover us for we had 74 fire companies respond send trucks and people we are allowed to apply to FEMA $110 to this truck $150 an hour for that truck Plus each of those individuals at so much per hour those are not hard dollar costs but we are allowed to apply to FEMA will reimbursement for those costs so the tube so let's just look at the ving over the ii the 2.25 million dollar coming down to the lonely three million dollars so the 2.25 that's what we're reporting to fema right we actually spent or going to spend 1.3 right and that that delta is all those soft costs that you're talking about or what is it once it's hardly those soft costs under okay FEMA has incredibly difficult rules yet right so this is our best guess at this point in time they could take one of these things to say nope you didn't do that right you're out right that was the problem we had and we got literally hundreds of phone calls where people said hey you're not cleaning up this pile in front of my yard every truck that went out and picked up debris had a female inspector following it and using GPS to mark every single pickup point if we picked up one stick of wood from a private property people could say you're out yep work on so we had to be very very careful and it's it's very confusing for residents when they see one pile pickup in another but if we see in a pile in front of someone's house and it's very neatly piles and just recently cut they're gonna make the guests at a time so yeah yeah so if you look at the third by the dangerous tree man removal in the first call of the estimated from 5:30 is ninety thousand dollars is carried over any adjusted but there's nothing in the 628 call does that mean that we haven't done that work is we don't have that final number is that we don't have any dangerous treating limb removal so we don't need $90,000 I guess I'm I think I'm trying to see what the differences is your last column for 620 an actual of what students spent so far yeah that's pretty close to what we Spencer so we haven't done the dangerous real memory move yes we can read what that number is it's maybe we say that the last column yes is what we actually believe we will be sending to date so that calls blank because FEMA will cover 90,000 dollars of it homes no the third row is our updated FEMA PDA yeah we haven't said any money yet on dangerous trimmin that's why there's no value in that 628 home no there's no value that last column is what we believe we've actually incurred obligations for to date but it doesn't mean that's what that's all more no we could send more we could say less this 90% of these numbers are estimates no sir suit do we think we're spending zero money on dangerous treatment no they were sending 90,000 or no no we asked to me it will cost $90,000 so we have not sent the penny or contracted for that yet right so we don't have a current estimate at what no yesterday it will cost $90,000 that's not any updated estimate the last column is what we estimate we will we are obligated to spend let me go to that Wes so yeah I'm dated to send we've contracted for or already spent money right those are things that are already spent okay now so those numbers are a little soft between the in brush removal we haven't gotten the final pill from our doctor yet so to get zero for that number 300 right this is what we believe we've actually sent that's why we're asking for an additional two hundred thousand dollars because we don't get the FEMA money there are some things we absolutely still have to do where is that talk of whatnot it's in here but dangerous like we have an arborist coming in next week he's going to walk we out of her freaky works of the sake he's gonna walk every single trail and half he might find three tree limbs I need to take that you might find 500 hangers we don't know yet these are our best guesses Fela tells you when you make Billy swarms have to fill their forms out everything is that these numbers in addition to come three or is it just a to date what has been spent to then that can so increase to mash column three it could be accounting for up barodius and it could be a frequent seven after the insurance he's saying you can continue to go higher with it we're getting eight hundred thousand insurance right I'm asking for $200,000 we can continue to do the cleanup and pay for those things that we're going to be obligated to stand for we may not send any of it but we need to be ready to do it it's a little understand we'll be honest I really know maybe I'm yeah lamp the way I understand is that the actual estimate is in column three said how before is up to date what is then spent correct and it could still increase our estimate from the 5:30 estimate see me for $200,000 cushion to make sure that in case we do need that additional 200,000 that's there in case we do need it it's ecology it doesn't and it's not meant to fit if we do not get further authorizations I'm gonna stop doing more work we're gonna keep the trails close the solar River Greenway will be closed from the police station south until we find money to do it what we're trying to do is get all the tails up it gets so late and continue to do the cleanup work so number could be higher but I'm not asking you for $600,000 I'm saying in order to continue to do the work that we're doing we I'm worried after the 1.5 the town has authorized based on our best guesses [Music] if you guys say no then so stop all work dan FMA yeah we already approved the 1.5 in that's spent already we're exists Randa Bobby he's asking for another two hundred thousand people were going until fine and then we can make final determination as to what we can do and what we can't do I agree with you see what is your the determination expected early August late August me right now now Governor Malloy sent it in later than he he was supposed to have it in July first he sent it in on Monday okay that might push it back a little bit but the latest date we have is the third week of August see if if we don't improve does the work cease yes until we know whether or not I can't send budget and so these blank prose so like the third or the dangerous tree removal and the debris monitoring and quantifying and that stuff is what will be done with this $200,000 Gary's I want to get our tailback open I want to make them safe and those people are walking on them now even though they're we're told we're telling them they're closed people are walking on them right around the barricade people walking on the silver Greenway lots of them even though it's clearly marked office close things the schools looking at like the missing a middle school tree spotted a salt hill and they know that the baseball team to travel seems are playing on this year the priority is health and welfare first then our Director of Public Works looks at all the museum's list of all of them and he will look at okay this tree is lying down oh it's not hurt this tree is leaning against another tree that's dangerous this tree has a hanging them that's really dangerous okay so they make that determination and we may go through and do some cleanup in some areas that's really dangerous yes and then holds old others off does that make sense yeah yeah how if you had to give me a good timeline like if we will approve the 200 okay for taking senior work how long would that keep the work going in case we don't hear a response back from the FEMA people that's really hard to say because we might hire outside crews or other companies you're all getting an example you know we've we have all the mulch coming to our brush art every single place is you take mulch is full we're getting quotes now across the 17 dollars a cubic yard to pick it up to grind it down put it in a pile and four dollars to carry it off four dollars to carry it off we're now getting quotes to deliver mulch to an outside firm $20 a cubic yard no we're not going to do that we've arranged with earth products to take more we're getting permission from a Sony and Inland Wetlands to create an additional yard at Earth products on Grace Lee Road on town property which has some wetlands and we're asking for permission from them to extend and allow them to take more of our mulch that will be a temporary situation for a few weeks until the markets stabilize and then we will continue to deliver mulch out we by my estimate and Rick this is just an estimate we've continued for another four to six weeks doing this work that would get us very close to the theme of determination starting to saw that but I heard yeah so would be an estimate the answer for six weeks right we may have to keep mulch at our brush our teeth we can't get reasonable prices to take the mulch we're gonna keep it in our brochure I'm not paying $20 cubic yard for the right to dump something that somebody's gonna they turn around the cell and we delivered okay donate the residence we could do that we have housing security guards if somebody wants them I'm sure we can arrange to get them this is very rough mulch this is not the multi by a home depot or lowes this mulch is big pieces you know three inches good at coaching or Ana's house indeed that so alright I guess I understand what your I do worry that we approved one thing in the town and we're up sizing it at the board potentially and then what happens if a month from now we're still out there and we up size of the game and really you should have gone back to town with a baby so I'm concerned about another process that's that's a very very good concern I think what ameliorates is we believe we have a very good chance we're gonna get the FEMA money and you're right that's a very fair consideration it's trying to be as open and transparent as we can you know we made an estimate of 45 to 50 thousand cubic yards just by driving around we're gonna hit by 49 thousand some RQ regards that's incredibly accurate estimate just I'm driving around yeah Ralph the des côtes really good at this so you're right and if you wanted to authorize some work you could possible and get us to the FEMA deadline because then if they say no we know exactly where we are in it's a stop that moment and then we say okay how much do we actually need to continue and do the final cleanup Dan refresh my memory wasn't it one point seven seven no we did two things when you authorized $323,000 as an emergency organization from the Board of Selectmen and the board of NASA and then at the Town Meeting we authorized another 1 million 177 thousand that adds up to 1.5 target and at that point in time that was our best Eva the FEMA funding is approved is that then obviously we're not gonna it's not gonna pay for all of what the town needs an excess of what we approve if there's a if I say he approves enough where the difference is only gonna be one point three are you gonna then use the excess to know what I would like to do but we'd have to discuss the size of town is thousands of houses are still affected here people are having a real hard time especially elderly people and people on limited incomes I would like to go back and do a town-wide clean up a private property where the caveat is that the town cannot legally walk onto anyone's property you can't do it that's illegal and clean it up but if we get them all to drag it get it to this town right away we can go down around and do another cleanup for the rest that would save them a lot of money because they wouldn't be pain for somebody to haul it away and do all of that and personally I would do something like hire the same company we use to go around and do a town cleanup so you would have to one agree is it how we're going to send that money to set up a schedule and you have to get a people time to get that material to the town right away right and so you set up a schedule okay you've got four weeks to get it to the street and this day we're going to do this street this day something along those lines now is that possible we don't get the FEMA money I don't think it's possible because we've already taken money out of the general fund and we can't for it in my opinion just like to take it anymore out of general fund if you wanted anytime I clean up we need to use the FEMA funds or we borrow for which I'm not a fan of either to double if you do that with that is 200 do you have gene you don't you don't have a breakdown or a sweat or no we would start with the most dangerous off the hanging limbs and things like that and then work our way down yes they are all eligible because we know it's not our decision to make about whether there's money left over from after chemo after we get FEMA and insurance and everything that my we'd have to have a town meeting on it anyone are a million dollars we have to go to referendum so the other question I'm going to ask is so we've already we've already appropriated that 1.5 million dollars we're asking for another two hundred thousand investment here if I though he cut column a and that 4.6 million dollars of that two point six six million could it be FEMA reimbursable be name your thousand plus some insurance money and if you just subtract if you subtract the insurance money the FEMA money just alone from the four point six million so that whole thing is you've already over people is kind of found at the target and we're asafetida it is us over pain out of our pocket going to impact what FEMA gives us are they gonna say oh the thing I'm left money to brush they have their formulas and that's the way they work during the snow so yeah all that damage everybody without power yeah of town meet all our expenses subtracted for FEMA gave us there was money left over I anticipate the same thing is going to happen yeah good it's just the way volunteer fireman comes and spends eight hours we get like thirty two dollars an hour for that volunteer fireman if you had this hundred thousand if you were to I could go back absolutely I'm sorry I didn't he said what can we just appropriate a hundred thousand course you're good for sure let me find out more of the real cost then 100,000 good my only concerns 100,000 won only providing enough work for another two weeks and then we're just going to be sitting around on our hands waiting to hear back from TMI maybe not I don't know but the one happy when we got 0 people ooh you're on a particular money this work needs to be done so I'm really disregarding whatever getting FEMA or not and just trying to try to manage the towns cash appropriately of worklist any sentiment it'll get most of it back so we we don't know if it's 200 200 a good estimate but it's a lot of money and it's it's creeping up and guess what you know should should not be just our or its authorization assume you're now in a sooner next month we could you know we're we're you know piece together it should go to somebody else so that's why I should be smaller and more frequent updates I'm fine with that you guys are finally through this I'm telling you my best estimate to get us to where FEMA will make a decision if you want we'll watch it very carefully and did your job to make this decision my only concern with doing a piecemeal is the safety issues so I would ask Steve to speak to that issue again because my concern is how much how much time and how much work we get done in that first hundred thousand because the people are on the green layer of people are in harm's way and that's a big concern for their liability issues yeah you know our estimate just like for the silver we're going to completely open it probably another thirty thousand dollars that's a little rough we estimated originally the north part would be forty to fifty thousand dollars but we got two companies lewis and right to come in and do it for free that was phenomenal but you know people are gonna start walking on that so that's got to be a high part and the trails have to be a high priority and whatsoever is something then we'll know and we say okay we got fifty four trees that are hanging limbs okay tree service companies hamaguchi charges right and that's gonna be our priority so I don't think that anyone is that risky at this point in time as long as they don't go where it might be dangerous I think that's one of our higher powers do you know is there a way to identify the specific projects that are our safety concerns and and and allocate the money just for that I need more comfortable I would prefer a number at NEIU you know and allow my experts to make those decisions they know how to what to do and how to do it I don't tell me you spent ten thousand on this and five thousand on that I think that is trying to you know guess what is the best thing to do I would allow my guys are really good at this they really are I'm not them to make the decision and I don't have a problem with giving you guys updates you know on a weekly basis this is where we are rob the decimal knows what a budget is he knows how to send money and he knows not to go over yep the only collects barn taxes that accepted impertinent didn't you see an email that we collected a tiny bit more could we use that for that you want mm nice article fund upon you money just because we're doesn't even thousands pretty material for I mean let me write argument I'm much more comfortable approving the two hundred thousand knowing that well it should be get reimbursed for FEMA the excess amounts go to a town boat in the town besides you know I'm gonna so meters seventy two options does it go back to the general fund or does it get used to help other residents that are in need it goes back into the general fund and then termination right if we wanted to do so goes back into the general fund any way and then it goes to that discussion whether we allowed to go to a friend correct or is that so that that makes me more comfortable saying let's just continue with the four weeks of work until we find out is what happens to be done I mean we have a very powerful you know situation at the White House and who knows you could just say no you know and then I'm sitting here yeah throwing the crafts yeah but we still today boy this is work we're gonna have to do we're just managing it more closely not monitoring before yeah anyway which is well every hundred thousand dollars we're going to come in meet and say okay if the two hundred thousand doesn't get us where we need to be a master another two hundred at that point a call Tommy to say and some this is not would have put us at that point and therefore to kind of keep more aligned with instead of little updates here here that add up some more than you know your point thank you no I don't want to get in a sticky situation where we're just have you got my yeah is there an absolute deadline for the White House to give us for FEMA or they can pretty much sit on it for a year today I think there is Phoenix to make recommendations precedent within certain amount of days but then the president he takes as long as he wants I understanding go be wrong don't talk to the president all right we approve this 200 I'm still giving up in it son yes I'm missing yeah yeah absolutely what did you have me for who thoughts boss Kimberly did you want to speak to the amount over your expected tax revenue I saw you want to do well the tactical there are hearing adjustments that have to be done so the tax account so although we've reconciled to the tax collector you still have to do adjustments to our balance sheet and that includes looking at the advanced collections from last year backing those out and then incorporating in the new advanced collections that come in the next few periods of this fiscal year so that number is going to adjust a little bit okay okay just as well for one second I apologize we should have introduced this is Kevin Gervais he's our new senior accountant and I shouldn't introduce some very beginning I apologize yep cuz it's doing a great job for us you have further discussion about this I do want to move right okay turn it over to comments on the emotion that the board finances appropriate is son not to exceed $200,000 from the general fund to the Public Works Department for the purpose of completing the cleanup of storage on both town property and Bradley's circuit any further discussion just I don't think you said it to the motion but it's understood yes yes yes Plus her and you listeners all in favor all right Glen hey okay and what oppose okay so far in favor since you can't see our Henry's I want to post past this morning one okay okay my school repair we have very elephants if you look at the two bids that we got and you go through them I'm with the boys Lightman is asking that the Board of Finance approve the purchase of the metal pole system if you look at what you get on the first page guaranteed by these system systems description and a twenty five year guarantee on the financial side we did you can see I handed out the 2017 capital projects the board's had reserved $30,000 one two so we've already reserved $30,000 and I thought I I was wrong I didn't think they did reserve anything so I'm moving that requests down $45,000 because we have the $30,000 reserve that includes about ten thousand dollars in case we hit ledger we have some other problem contingency just a small contingency it is critical that we get these lights in going through the wood pole system from the reasons mentioned earlier makes no sense to me whatsoever they're not guaranteed you won't get the LED lights they're not controllable they're not dimmable and with the system we go to a four pole system rather the six pole system and one of the things we've been under the mandate from the state to do is to make our press spots 88 compliant one of the polls is right next to the press ox we take that poll out and make that press box compliant it lights up the area where the snack art is and these are amiable lights and they're up 80 feet instead of 40 or 50 feet like our current polls it makes the way I look at it is we can get a $430,000 system for forty five thousand dollars and make an investment in Brookfield in our kids that last it is guaranteed for the next 25 years you eliminate a lot of the cost of maintaining the polls we've mentioned that we every year am I correct were out there fixing poles putting their wires in putting new bulbs up spending two or three thousand dollars a year doing that it makes it makes no sense to me not about the metal poles and I urge you to approve not seventy five thousand forty five thousand yeah the insurance have covered the full cost of the wood pulp wood poles yep when there have been would have been higher do they give us any of that number that they were paying these are bids these are actual bids the insurance yeah they told us in writing they will give us the wood pulse so whatever the full cost the full cost of the difference between the two is fifty-six thousand dollars or thirty right so can we go over that amount down to thirty six thousand rather than or issue thirty seven thousand you do not give me any contingency we hit ledge and have to hammer it right come back you do that yes sir you can make an appropriation for the exact difference between 43130 and 364 so let's say we don't spend the full extra 75 thousand this is that I change my request no 145 thousand coughing an additional sixty six thousand is quoted are we going to lower the capital or the cash oh we have appropriated thirty thousand dollars like for the fire trucks yeah it's already sitting in our accounts for this purpose so I can send that tomorrow if this bid was three hundred ninety four thousand I would need me talking to you I would just send it cuz I've got thirty thousand dollars in reserve and 364,000 from the insurance company we're not sending any additional monies the difference is this is a four hundred thirty one thousand dollar system so what I'm asking is can be appropriated forty five thousand which includes a small contingency to get this work done and I want we're under time constraint here because if they send it 12 weeks to these guys I didn't do it I'd really like to cut this purchase order tomorrow it's ready to go I get the question you just let's say you know we approve the 75,000 or the additional and you don't need to use it all okay can we spend thirty six thousand five hundred the rest of it goes right back into the general goal that's it what was final so this is new information of the original purpose was to if you look on reserve we were never here there was a request almost every year but we did this year yeah oh yeah so it's a reserve it's not maintenance this is very fun so this was already captured okay at that time we thought it would cost around 600 little over 600 620 and requests for half of it okay so we're confident that insurance is gonna give us the amount that it would have cost to put in the wood and that we haven't yet I wouldn't do anything yesterday we had a discussion similar on 20 Station Road for brownfield remediation you got $150,000 grant to do the study of it it didn't cost 150,000 so we asked the state a conversation with yesterday can we use the rest of the money to knock that building now and the guy says yes I said can I get that in writing he says oh well that's something else we want it in writing so it isn't right and every project we're doing before we do it we're getting a written permission from karma that they agree and this is how much they will pay and that's going into the purchase and requisition system so we had it there for we can't you get earned so yes we have a full amount of 364,000 from the insurance company we have a thirty thousand dollar reserve which brings it up to 394 and I'm asking for not 145 to do this in all honesty these type of expenditures aren't really what we're hoping to do a certain time but this knowing that it's inevitable is something that is going to have to get done in the near future and to have this opportunity now puts it in a different perspective yeah my biggest concern is that an estate yagi we just went through a very difficult budget season yep we just last meeting went through the capital budget line-by-line found our findings to the HUD and are in the process of trying to get that budget approved and now we're basically end-around that discussion and to $45,000 it would otherwise be in one of those two budgets this happened a year from now when we probably buy 30-year opportunity to do the right thing and no one wants anybody weak no one wants to send money but to put another wood pole system in I think is anyone and pound-foolish it really is these are guaranteed for 25 years wood poles in our guarantee the bids and I guarantee most won't come soon they go down yeah we'll be replacing wooden poles again if you see these new lighting system Jessica do you want to add something after name and address please [Music] my name is rich hang around on 113 long metal Hill Road right downhill from here 32 years ago you know I was gonna find a second job right a mile away from my home but the bottom line is we're talking about here Steve stated $45,000 you get a whole new system and I'm a football coach and quite frankly I won't be effective if you put in wood falls at all the football games will still be played but I'm out here about that I'm here about the kids in this town whether you're a boy or a girl you should have the ability to plan under the lights so that's all I want to say I mean seriously this is haha I have a vice-president for a real estate company for all my life I'm a year and a half retired and I listened to $45,000 and I can't hear I can't I can't sit here anymore it's absolutely crazy and here's another critical point we didn't discuss a long detail though the director did discuss it if you look at this they guarantee the light levels for all of our sports our sports there are couple sports we can't play on analyze is that correct right that's a safety issue mr.
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baumann safety alone I would spend the $45,000 I don't buy tonight I have a question mr. Baum I would this lighting also I don't know in revenue and that said the thing we could host game and turn ministers of faith a feel sufficiently is that an opportunity past couple years were able to host soccer across tournament games so if we ever see a terms to coach player because of our lights right so that's an opportunity that we could have a updated lighting system correct keep coordinate during those games yes so there's a loss of revenue by despondency the last 12 years lacrosse and soccer we don't charge because we don't play it hang so if we replace with a wooden pole is how long without that last we're not guaranteed oh you're a beautiful that football player that's fine but how long are those lights last like how how physically long what a brand-new wouldn't years twenty years we put in lights last year that were out this year even the lamps until this happened we were about to spend fourteen thousand dollars that because of the store we didn't have to spend affected it is there some additional operational money then that was going to go towards okay if this or that happens able just about eight lights suck up the ones we had now suck up electricity like crazy and there's no guarantee on the poles they go down again they just break and if they if just a windstorm constantly turn a little but they're safe to stand up but they turn now we can't use them just because they've shifted the lights and again the winter poles we don't know if they're gonna be safe with other sports because they're not hiring based on the test results I have from the last ones do you bright enough or tall enough both so I think this is a very good opportunity for you to replace these under these circumstances you're able to get your replacement cost back so it is a very good opportunity and it's cost-effective I just wanted to make sure Steve meant that the metal are in insurable for 25 years guaranteed freedom does guarantee they could last 50 years yeah absolutely because of my stronger but what if there is another storm does that then again put us against the insurance claim or no they're guaranteed for 25 years so if you look out the back on all four light poles in the back have moved yeah and the wooden poles all got damaged okay but let's just say for whatever reasons like you know our cars my car is insured if your tree fall out of you it's different insurance [Music] yes it's an investment but you're spending this year versus not what are you broken these these this is eat you know that's that's I understand their constant buy new things this is opportunities I mean if you workout athletically from high school they I believe I'm right the offer percent to but sixty five percent of our students high school to play athletics so I mean easy math to does a thousand kids 650 or yeah I think really coming off of the I think more cautious just cuz of the bunch of season we just came off of you know we had two budgets that failed we have a capital budget that hasn't a capital that hasn't gone referendum so I think I understand the concern I see the opportunity but I think that's why were having this discussion it's down to the wire yeah because I ask you the the loss of revenue from the terminals you cannot host because of the current lags but with an AI system how much how much the league worth the stake okay so in the only thing that's lost the kids have to travel on world and they learn the right yeah but actually actually does process because actually it cost Yas yeah that's what it cost you for for that if it first the reason let's say you you can now host one tournament a year rather that you couldn't have hosted prior savings for four or five hundred hours out of boss is it made us for one game right nice work so you know the football game if I have the Sun football team up that's that's gonna cost close to et harder on us between three buses for a football team ' two cheerleaders and all the revenue for football to regenerate and concession money which you know that money helps helps you know on some of the things that we maybe we have to get outside our budget here for a seat I see an opportunity to earn some revenue I mean to cover the forty five thousand but it's in any overtime and I know we don't have solid numbers you know if you were a you know with the wood light wood poles remember they're not guaranteed that those lights will be bright enough to play lacrosse soccer football should have the opportunity to play on that field they plan not at night it's not legal right now they plan to take the all the home games in the play so I know we have our our six board member on the phone so I would move to make a motion to to vote on this additional forty five thousand not exceed not to exceed forty five thousand to support the differential the cost differential from what the insurance company is offering as a replacement costs for the existing wooden structures with those steel structures that will surely facilitate better safety on the fields and also offer the opportunity for youngsters to to the play in the evening as I'm told by our by our experts so I would move to make the motion to vote on that did you make any motion to appropriate before you yes exactly the wording as he said to appropriate the amount of forty five thousand dollars to cover the cost differential and actually exceed that amount can I ask just one question from the finance department is there any other funds that we can perfect okay very good so the way you restated it can identify second motion as as our secretary stated sorry so rather than pulled from the general fund was there any anything from this year's budget that service any excess that we can we're going to end up the year with a surplus where exactly I can't tell you yet we're still due to you're in close is there some person rec I don't want to commit right now we haven't gotten the final numbers and I tell you one thing it allows me something else but I guarantee we are gonna be under have a surplus this year well yeah but at least we're not least the general fund will go up almost results and down as a result of yes to unsustainable on estate loans me I'm sorry responsible for emergency the opportunity to get a brand new lighting system a battling system hurt and with a 90% does help it be silly nonetheless that's my opinion and if we can hold money if we had it rather than say okay we are zero at this year's budget and we'll have to pull this from the general fund that we probably you know I would I would be more concerned it I would but because there's excess this year it gives us a little wiggle room and there's still will be excess if we cover this you know the remaining cost do you have a better lighting system schools capital plan mm you know high school isn't really being looked at you also if we didn't have really good insurance we could be looking at sending 360 or four hundred thirty one thousand flat out of five and you know what we do saying absolutely do it no question we have to add like school for both - Ricky's getting a whole system for $45,000 you only can I have this opportunity that's right now and no one wants it did it at a general fund but this is a very special set of circumstances that we've encountered hopefully it will never happen again I have a question about the motion itself yeah so the motion says you're appropriate 75 from the general fund from the Parks and Rec Department they're within the same fund so what the motion should not say to me 7,000 to the non-recurring capital fund you can do that remember the auditors last year that binding they said you have to allocate to a specific Department that's an artisan this is a capital project whether it's all in the general fund the auditor said you have to go from the general fund and allocated to the Parks and Rec or Public Works or wherever we're doing the only 1/2 million to public works but I believe they are talking about the Sun not it they were talking about that referring to the actual Department you're saying because that's your moving money within one fund you're to bring down an another budget line is that what this motion is yeah if that's what's needed we're just following the auditors recommendation not the simply appropriate directly out of the general fund but they do appropriate added a general fund to a department for expenditures that's only their doing since okay so it'll be a transferring okay thank you so one final time last month we were going through the capital budget line-by-line and trying to find ways to listen to the taxpayers and make if there was a $45,000 item to improve the lights at the football field yeah if remember we have the risers yes no should we have windows no if this line item $45,000 to improve the lighting existing lighting system and that's that's where I'm changing right it's the fact that it's not functioning as is in general and a/c released I mean the time you know this is not fantastic at all but the opportunity is so limited and only only because it got damaged in the otherwise I would absolutely and what we virtually did was we were we were standing on his side oh yeah yeah we weren't no I wouldn't prove it I would not he had working like the two situations are totally public comment is actually reserved for the meeting yeah sorry I'm sorry okay okay I'm ready okay wait I ain't still asked the question regarding the headcount I don't know the other fonts that might have access so I do do lady still have some money and risk management because look at and possibly move over if there's a concern the general fund allocation how much I think it's approximately thirty thousand but we're at your ends we reckon flying that account so well we're very confident that there's going to be a surplus greater than 45,000 this year churches just wheels so saying that we're allocating access to this purpose is kind of this James I am sure I mean I can't see me close down that money I'll be moved into the general fund is this immaterial it's fine to move forward with with it is the discussion that are you ready vote yes all in favor of the motion on the table on favor you don't need to restate it right no all right I pose right okay motion passes three to two sure [Music] okay all in favor thank you my I'm Angela right or resided a5 custom court here are my husband Anthony I want to thank you folks you know listening and the essential theme again this is unforeseen there's been a lot of devastation in the town for sure many folks we know personally and really affected I look at this as more than just a football field I just led a scholarship search committee for the high school of fresh senior athletes and one of the scholarships was for communion spirit and we out seniors how the athletics affected them in their players and application after application we had I think 14 submitted applications these students shared with us the evenings they've spent on this field I also know we've been coming to high school games since our guys were 78 years old in the pot where do you throw gram it's my favorite rec center my husband and I were very involved years you know we were trying to get a rec center we spent thousands of dollars personally those ever 20 million dollars we know there were efforts recently good library had no idea where those dollars when fundraising I'm very involved with booster committee I'm involved with Fieldhouse me these are community driven fundraising for our youth it's more than a football field is more than lights it's part of our community thousands of people we serve throughout the year all these sporting events so I thank you for your consideration but it's more than just legs a football field is community we don't have much we have BJ's we have Costco this is all we have left we barely have fields we where we work youth up trying to negotiate where everybody's we're negotiating with the people we have practice here made practice there we're also really involved packet in many years ago and that was really the entire community coming together for that so I thank you it's more than life that they both feel it's our community we don't have much and we need to demonstrate using the family and have enough pride in our town so thanks for your consideration [Music] [Applause] I'm sorry so we have the gym in 2018 draft financials I'm gonna go way to the budget variance drivers so we have a course tax collection at 100% at sixteen million four one six eight oh two and then the only line item that was over budget which we had previously discussed was legal and that's at one hundred and twenty seven percent concerning their grants was it what was legal just butters left than that now we'll be sending him what's gonna government the additional cost illegal oh you mean wearing inappropriate well if you change to the expense page I believe there was some additional money in police ID it's the same ones every year so we can look at those lines sometime we have I think very appropriately from the police line and it from my team we're going to 1.8 million under budget that is correct and I'm assuming that's 30 tips well a lot of things are riding on the reconciliation of the tax collection so that has to be done there's a spreadsheet and I think I had sent it out a few months ago for the board to review and so that's when we reconcile our balance sheet items and we take all the reports from the tax collector and look at them so I did it like a preliminary recognition and now go further and book those advance tax collections and he deferred revenue we'll look at the prior year's taxes collections supplemental will approve all those out that's these are just you know where we think we are and we're pretty comfortable with those numbers can I just ask and the previous ones who seemed that the insurance was we were under budgeted for insurance so I see that that's not actually it's now under budget so I'm just wondering how that got me up so the insurance historically had 13 payments in there so there was a holiday paid so the last insurance came in and it wasn't moved up for the balance sheet you know it was in the kafir' but not in the financials so this year we're keeping an eye to make sure that that doesn't get hit there and if it does so we'll hook it up to the balance sheet we'll move it back down and amortize it out in the next fiscal year okay as far as the grants I just wanted to look at those we were just missing the gosset and wearing that being that we're we're in touch with em today and hopefully we'll have an answer tomorrow a lot so if you see at the very bottom of page 2 you'll see that rant and that's the only one that's under so so the money came in since I left your quarters we got some additional Town Road II but so if I correct me if I'm wrong so we'll say we have in excess of half a million of revenue well you know actually because we have a transfer in there the Board of Education at that operating transfer in so if you want to take that out then we're probably Eddie grievers in which it is what sours before another right exactly so 400 K excess revenue and that's in addition to any eight of being under budget so is that gap of 2.2 million it's about two point four four it's appoint you so you know this is the initial stage I think the next thing I need to do is to talk about it and where we are so so from here we'll take this draft County and I started going through the trial balance and looking at each line item in a total fund and then we'll continue on to the other funds the next couple days I gave him a book all the adjustments that need to be done for your end and part of that the tax collection looking at all the liability accounts we're going to be looking at the auditors yeah so probably in four to five weeks you can have a banshee yeah we're sending articles August 15 so I would say that yeah and reasonable yeah so today we hear blues card closed August 15th and then 45 weeks or so for the September regular finds me yeah right which is second yeah and if it's you've both in LSU your confidence level of being able to make that car close it um all 13th is that's when we will you know stop accepting stop you know processing voices in fiscal year about that that's what I meant with a hard class as far as like not finishing books are closed great guys accepting more you know new ways like that hey this is where we are today and we're comfortable with this as of today and you can have a cert but this is a question for you do we usually have I mean we felt like we had a release eight year and we're looking at 1.8 plus whatever it'll be that big finally get everything in let me follow well remember we put a freeze on standing yes and a lot of that we just want to put the freeze we couldn't send it yeah you know but it's a good situation and we especially I'm talking Moody's next week yeah I'm trying to take the negative outlook on our bond rating which is really really important to me so this is a good result I don't think it'll end up at 1.8 we don't think we sell out a lot of numbers final numbers to get it yeah I mean it's far as the advanced tax questions I mean that's really that variables and predictable so it could sway one way one year and went in so far said in our favor so we've ended up with a surplus so but I wouldn't always rely on that from year to year yeah anything brother then we have committee reports I'm not sure any committees had anything true so what committee I was hoping to but I would like to ask for suggest that that the end agenda item 4 executive session to talk about some personnel staffing yeah yes okay any buffer motion will have to move to go to an agenda to an executive session I'll second all in favor aye host none passes 5-0 I would like I would like to restrict it to the board and write more okay well Ferb just for my committee verses I'm on a reporting the reports may say we're trying to come up with better ways to show the boards yeah like along the Merlion for years and you spice so we don't know what the muse reports are is we know that that still has a working process so once we have kind of a grasp of water of course we can pull from units you can catch some more so we can review them obviously there's not gonna be much change to them and use the out-of-the-box reports are pretty easy to follow be any it just sent to them yeah that's a really good point when we're up to the Munich conference that have a single X cube and it allows some towns have created their own specialized reports and you can use this great it will do the changes in staffing we just haven't had time to write yeah thank you for our work and she won't hear adventures I don't have any old business or a new business I think everything was covered first up is update and then well you know you might want to do your any old business new business that way okay that makes sense okay people watching can also add to the executive session as I'm going to do with personnel but just other have things going on in town that you know possibly not me very few things that are eligible to be executive session that's right executive session is personnel issues disciplinary and contractual thanks for your sign contract didn't want to discuss it very few they okay just are the pony yes sir versus what is regarding really say stuff but it just does not paint that it was you find ways to you came back an executive session yeah dan are you recorded alive right now yes we are recording library okay so yeah that motion residents the rest of the meeting we know public to comment for the end of meetings so I will meet for executive sessions will be offline and after that we will come back to adjourn so thank you all for watching [Music] back online there are still nobody in the general audience for public comments so we will adjourn the meeting yeah 906 Pio I'm sorry leave executive session and I think I make a motion to adjourn this meeting second second all in favor aye all opposed okay motion passes for nothing Rendon thank you thank you we have to make note that Glen technical difficulties
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you one good good afternoon everybody we're gonna go ahead and get started and start with a roll call who's on the phone is there anybody on the phone if there's nobody on the phone we don't have quorum so we need actually one person to call in so we're gonna have to wait for somebody to call in I just told Dean that he didn't have to call in because we quorum okay somebody on who's on the phone yeah I can talk Oh Eileen that help we actually knew yes we needed like who else Oh Sookie okay that makes us have quorum okay so we're gonna call to order and Leydon we're gonna ask me to do roll call please then are you there it doesn't seem that you can hear me all right I'll go well the thing is they can't answer that they're present if they can't hear me testing nice wideout here you okay all right so can you hear us now well we told you have no idea how many things we just told you in the past three minutes if you didn't hear no I'm kidding all right we're gonna go ahead and start well if you had heard it you would it be very sad you missed it we're gonna go ahead and start and then can you go ahead and do the roll call please I can Michael Gordon I'm here Shelley her both here Dean Howard Dean's on his way he's not here yet okay tonight oh here like mannalie here david negro he's out of town at a conference in here thank you everybody we have a quorum so we'll go ahead and get the meeting started thank you everybody for coming in the dog days of August or July are there any item 1.02 call to the public no comments okay 1.03 superintendent's report absolutely good afternoon okay further better your time good afternoon president Simms members of the board me a negative team assistant superintendent Kristin X um and other people in the audience welcome to our afternoon board meeting I have a few announcements before I get into my report to you the first announcement is to remind you that we have a work session happening right after this board meeting so when we finish here just go on over to the room that's right next door and we'll have some food ready for you as well if you needed the additional incentive to go and we don't have any executive directors report today because it's just a month ago that they provided you with the report we will do the executive directors appoint again in September and finally I want to turn this over to assistant superintendent Rex to introduce a number of our new leadership staff who are here in the audience thank you thank you very much we have had a journey where we have selected three regional directors and I'd like to introduce you to them at this time our North Central Regional cooperative interim director is mr.
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Dale DeVries and we'd like to welcome him we have for the desert valley regionals cooperative cooperative dr. Faye Miller and from our Eastern Highlands cooperative miss Michelle Lucci they have just spent the last 48 hours learning everything they ever wanted to know about being a director for ASDB and they're still here and they're excited so we want to welcome them warmly we have one more introduction and that is the new executive director of business services that is a mist Shana Cooper you all will have the opportunity to meter and to talk with her during the work session I've I've asked her to come and participate with us okay so with that I'm gonna start my formal report through the board and I'm gonna start with his story have you heard of the Chinese bamboo tree story it's an interesting story so I'm gonna start with that as you know the Chinese bamboo tree like any other plant needs nurturing it needs water it needs fertilizing it needs sunshine and there's a story that a farmer decided one day to plant the Chinese bamboo tree seed so he plants it into an area of land where he can carry the water every day he adds on the fertilizer and he makes sure the other plant doesn't block it from getting the Sun and every day he carries the water for that little plot of land and nothing happens a year goes by that plot of land is still empty nothing's going on but he's faithful he keeps going every day he brings the water he adds the fertilizer and he makes sure the other plants doesn't block the sunlight a second year goes by still nothing it's just barren ground it looks like nothing just going on but he continues to have faith in belief and he continues every day to bring that water and to make sure it has the further eliezer and to make sure it has the sunshine a third year goes by Dorothy nothing is still banned nothing's going on the other farmers around him start to laugh and make fun of him but by that time you know he's gonna have it she's been doing this every day for three years he decided to continue you gotta go for another year every day he was swinging that water he is providing it with fertilizers he's making sure the other plants don't block the sunlight a fourth year goes by and you know if that farmer was me I would have given up that would have been done but there's farmer you know he was just in such a habit here he just kept going every day bringing the water fertilizing it making sure it had his sunshine five years nothing nothing is going on and then one day he brings the water and there's a plant blowing there and every day she continues to bring that water that plant blows and blows and blows and blows and in six weeks this tree grows 80 feet feet up into the air a miracle a phenomenal result so that brings the question so what was happening during those five years all this time did it just the seed itself just decide to blow or was there something else going on obviously under the ground she was developing and strengthening and growing roots and watched the roots were entrenched enough and strong enough then it was time for it to shoot to the sky wonderful way of us people in organizations is that we have to build the foundation we have to have strong roots put in place so that we can support vote and if we are consistent everyday to nurture to develop the relationships the bust to have a common goal to work together then and we stay with it day after day after day at some point it will seem more after less overnight we're gonna have tremendous results and outcomes but it doesn't happen overnight there's a lot of work that goes into that before the growth occurs the the visible outcomes that we want so in speaking to that I just want to remind you the ASDB today we're still building and rebuilding and strengthening those roots the foundation we're trying to get as long as we pen and once we have that fully developed then we will see what we want to see with student sucess and academic outcomes and child development and as you can see I'm really really passionate about this this is really important for us as an agency to be able to take the time and really be thinking about what we want to do and how we do it as you know some of the foundation building we've been doing over in the last three years is the advanced ad accreditation setting up systems for continuous improvement we are now in school improvement and we're setting up quickly in English language arts and behavior cackling this fall we have the expansion of the early childhood family education program we're more than doubling the number of staff just hired 11 new teacher so we're working very hard and making that expansion happen we are planning a three-day training program in August to integrate the current teachers of the new teachers because it's not enough just hire new teachers that have to be highly qualified so we need to provide them with the support in the professional development for that to happen the regional cooperatives you just met three of our new leaders just started we're working very hard in bringing them on board to provide them with the training the professional development that they need were also looking at how we do business internally before were siloed and now we're setting up in place consistent business practices it's the best way of saying this to try to make it consistent across the agency and to develop better collaborative relationships with school districts space utilization you'll be hearing this afternoon from Albert Duff he will be giving a presentation sharing information with you on what we're doing with the Tucson campus and plans for next steps these are all foundational work so I can't point to a student academic outcome yet given a few more years I think we will see some send FA Changez so for youth has members of the board in collaborating and working with the agency and working with each other it's really important that as you take on the responsibility the strategic planning and the fiduciary responsibilities that you as a board worked actively worked with collaboratively and I welcome you I want an active board I want your input I want your thoughtful consideration I'm looking for more of that from you the one thing that I will remind you that you are obligated to take the time to make thoughtful data-driven well informed decisions so with that one example of a really important decision that we will be making together as a board is I know that when we go into the work session one topic may be looking at the possible closing of the residential program on the Tucson campus so I want to speak to that a little bit if you as a board not today but at some point in time decide we need to close the weather national program and you made that decision we can close the dorms absolutely it's doable we can once the decision is made we can go ahead and send out letters to the parent to the school districts we can change their IEP we can start the process of transitioning those students back to the home school district it can be done and it can be done relatively quickly and there are benefits to doing that I estimate just some wealth rough calculations I don't have exact numbers yet but we may say right around 1.5 million dollars with the savings no absolutely that money can be transferred to expand existing problem or to implement a new program again that really doable the other benefit of closing the dorms yes we have more available space on the Tucson campus that space could be leased out so that might be another way extra revenue for the agency so those are all really doable activities steps that we can do there are also other considerations here we have 45 students living on the Tucson campus so with those 45 students there were decisions made by the parents and by the school districts as they came together and looked at the IEP the individualized education plan somehow they decided there were insufficient resources in the local schools but they couldn't provide the best education opportunity for that student there at our local schools so the parents and the school districts made the difficult decision to send them to the Tucson campus these are students that when we transfer them back to the local school district they're coming from areas that don't currently have the infant structure and the resources to support them other considerations are in making the decision to transfer them out to the school distance it means we need to think about expanding the co-ops today we have 17 vacancies we're trying to recruit and hire and fill most of them in the northern right I asked a few people with any agency to kind of asked who made how many staff professionals we would need to hire in the co-ops to support the student the number I got back surprised even me it was 33 new staff but 45 students but when I looked at the breakdown aha 23 of the 33 are educational interpreters these are students who need time to ask us the classroom instruction so further breakdown if you're interested in some of the numbers is that the voucher revenues would transfer from the school to the co-ops but that voucher revenue would not cover the full cost of hiring 33 new positions so we would we would have to use some other agency funds to partially offset that then the schools on the Tucson campus and looking at ASB we have 45 students there 21 I daren't our dorm students so transferring them out would reduce to how many days students I think 24 days students ASD has 105 students we transfer out 24 the one student that would come down to 81 days students and of course we have the residential staff we would have to have to do a reduction in force because I don't think we can absorb them elsewhere elsewhere within the agency in there other impacts here and it's just a preliminary look at the ripple effect in making this kind of decision will have I'm not saying not to make the decisions we and the agency need to work together to address these really difficult questions and trying to figure out how to best use our taxpayer dollars to support our students and to align with the common goal of providing the best education and assets and supports to children and students that we serve but the most critical thing for me as a superintendent if you move too quickly on this without the due deliberation and due diligence the most important impact this would have this loss of trust loss of trust with the parent there's school districts with our staff and with the communities so as we ponder these and other difficult questions at the board and the agency start working together and looking at our resources and developing a strategic plan and the resource allocation we need to be thinking through these decisions together and again I believe that that's your job it's what you're supposed to be doing this is what the board hasn't been doing for some time and it's time now we're ready to do this I just want to do it in a way that is accountable that's collaborative that's transparent and that we move forward in the best interests of our students so going back to the Chinese bamboo tree what do you in the second year and the third year we got inpatient and we wanted to know what what's going on why is nothing here and we dug up the soil what happens to the roots I think it's damaged the worlds get stunted and then it takes longer to recover to regain its strength and then to do the growth that we all hope for and so that's my report to you if you have any questions I'm happy to is fine this is Shelly speaking I have a question for you superintendent Eichmann what are the risks of closing the dorms and transferring these students back to their home districts you mentioned lots of trust with the staff and parents I understand that but are these children going to be able to succeed in their home district with the accommodation of an interpreter as opposed to having direct communication and access to their instruction at in at ASDB so my first question is without they be successful the second one would they possibly perhaps be transferred out of state to another school for the death so I'm asking you I guess if you could list some of their risks okay I'll respond to you Shelly in sign language in the IEP it states that some of the deaf students need direct instruction in American Sign Language that's the best way for these students to acquire knowledge so if these students were to transfer back to their home districts whether or not they have the ability to access their education through an interpreter is unknown at this time and it's one of the considerations we need to take during this process for those students who may transfer to New Mexico for example and join the dorm room there at the School for the Deaf that might be a possibility they also might transfer to California I don't have an answer to that question but that is definitely a possibility this is Shelly again my fellow up question to that is you said that we have to hire 33 new staff if that were necessary how soon could that happen I know it takes time do you have any idea how long it would take superintendent Reichman well currently for example we have a teachers positions open and Window Rock on the Navajo Nation and how many years have we had the position open okay so that positions been vacant for three years and we're still attempted to recruit just when we think we've hired somebody it turns out that doesn't happen it's really difficult to recruit a teacher for the deaf in Window Rock we need several we need someone because we have several deaf students there we just not been able to recruit there Shelly thank you very much I'm not sure if that I have a question but my larger concern is if in their IEP it states that they need that direct instruction in American Sign Language having an interpreter in the classroom does not in my mind equates equivalence or equity which would be a great concern for me because I see the kids coming out as adults that have that language delay and I think we would be causing further language delay by not providing them with that direct access inequity so we need to be thinking about those things and how we can provide support through the co-ops in the event that we transfer them back to the local school districts yes any other questions okay thank you next is 2.01 approval of consent agenda consistent with Ward policy to include items four point zero to five point zero six six point zero one and six point zero three I move to approve the consent agenda items second can you repeat the list of genetic 4.0 to five point zero one six point zero one and six point zero three can we pull five point zero one for discussion okay so a new motion or amendment to the motion okay I will amend my motion to approve the consent agenda item in items to pull 5.01 for discussion second all in favor aye okay next up is 3.01 there are none so we can skip that next is 4.01 pay increase history Annie to pay good afternoon born president sims board members superintendent Reichman and assistant superintendent Rex based on the last board meeting where we discussed the pay increases for our staff and then and I had discussed two documents that we had that we wanted to show you regarding is DB history of pay increases by the state and then the second document was our classification review for compensation for our positions at ASDB the ACE DB history of pay increases goes back to 1995 we were able to gather these records through employee files and go back that far as you can see pay actions or pay actions were given consistently from about 1995 to 2003 and then picked up again in fiscal year 2005 and cut off again at 2008 and you can see as each fiscal year we've identified the percentages or the general salary adjustments that the state had provided to all state employees the last state increase first for all state employees was the general salary adjustment of 5% in June of 2013 starting in fiscal year 2015 the agency had reviewed our teacher pay scale and reevaluated our teacher experience for our teachers and place them on the pay schedule based on their years of experience so from 2015 to 2018 we have done increases for our teachers any questions about our ASDB history of pay increases before we move on to the classification compensation review project okay the second document is our group of classifications what we did is we took all of our titles in the agency and group them in a group and those groupings we reviewed the classification out of all the groupings we have I believe seven left to review we started this process back in 2015 we've also identified the actions that are taken for each of the classification groups I know that was one of the questions that was brought up at the last board meeting what we've been doing for other classifications within the agency and so in that wanted me to provide that information so that you can see we are diligently working on those classifications we anticipate that by December of 2018 we will have finished with the other six classification groups and then will start over again for review any questions regarding the compensation review of classification groups this is Shelly I do I'm looking at this and says the teacher's aide were they included in this grouping or is that gonna hacker later which document are you referring to I look at the classifications here but teachers date I know that teachers are we're talking about a raise for teachers but what about the teachers aides the instructional support classification group which includes the instructional assistants technical aids and Braille lists their last increase was given in 2016 based on prop one two one two three we will be giving a one point five percent increase to those that classification this fiscal year thank you this was very helpful thank you you're welcome any questions or any other comments thank you very much thank you next is 4.03 approval of superintendent's evaluation if you want me to share with you a little bit I'm happy to do that I really appreciate you taking the time to do a thoughtful with you and evaluation I can give you just a brief summary of areas that seem to be doing better and then other areas that I can continue to improve in your comments you stated that I had a passion for the job and getting to know what I need to do with the agency that I'm taking on challenges that I'm willing to work with you on the strategic planning and take guidance from you under vision that we've gotten the funding for early intervention program early family education program that I include different stakeholders engagement by networking with them and that I'm making more data-driven decisions so these are areas I'm doing well according to you areas that I can be improving on is on informing engaging and transparency with the board so obviously I need to continue working with you in building the relationship in the trust understanding issues with visual impairment having more of a sense of urgency for change with Action Plan B and next one listening language educational opportunities improvement on student student achieve and you didn't have an understanding of my professional development glowing so these are areas I need to be doing better the rating from 1 to 5 ranged between 4 point take a look at that four point two to four point six that rest of the range great we appreciate all your great work thank you any questions or comment okay next is 5.01 the Berger performance that was taken off of the consent agenda I assume that you have some questions yeah part of our job as superintendent as you pointed out is making informed decisions I just had some questions about back backup documentation about the rental agreement for both of these two seeking clarity on the who's what swears and house I had was a little surprised that we didn't have information in the in our you know packet about specifics I think that it would be important moving forward if were to make good sound decisions if that historical documentation including the renewal of fiscal matters is either vetted to the entire board in the packet or made aware by the Finance Committee just so that before we're approving continuing a rental agreement without any documentation that we know what we're agreeing to do yes we have Brandon Howell actually here if you want him to briefly describe what we do with the b-pack and the ranking of the auditorium on the case on campus can you come down hello hello yes so basically what we do with facilities that we have certain facilities on campus that we make them available to the community at times when the school is not utilizing them for a lot of times for one-time rentals so the rentals you're looking at they're a one of them is a dance recital and then another one is I believe Coldwell bankers is having a team-building event where they're having a concert in the burger Center so they're typically day-to-day rentals there's also a goalball tournament that Savi is holding in our gym and that's that's what those contracts are referring to wrong but the the auditorium is one of the larger auditoriums in the area is that correct yes it's a 500-seat venue into a sauna aren't many there's about three or four that are its size that are used as much by the community as ours is ours is used quite a bit by the community you know I think just adding that would alleviate any hesitation on approving some types of issues I think that's great that we're doing that and I know it's your son I'm sure they're you know they're happy to have a venue of that size the theatre community the dance yep definitely so we can add that to the board package in the future if you want that and/or include it with the Finance Committee when we have meetings there are different ways we can provide this information Gordon in the past I mean don't we usually receive a list of those contracts that we need to approve and uses just like you're describing I know I've seen this yeah you should have had the list this time I usually provide them before the board meeting okay did I miss it and it's just standard ink water for what the times and prices and all that like okay I just didn't know what that was so thank you for clarifying yeah sure I'm gonna tell you that I don't think the attachments are on the agenda do you want the attachments yeah they attachment to anything contracts and those contracts I think even if it's just just to the finance group would be plenty good for me to know what's going on Julia motion how can I make a motion to approve 5.01 is presented in a second all in favor say aye opposed did we need to take action on 4.03 that's what the consent calls for I don't know what happened if we disapproved it to be honest I cannot start as a consent agenda item right no no I understand actually I'm not sure the action would be to accept it as presented we have a motion regarding 4.03 I move that we accept so moved we have a second all in favor say aye opposed all right thank you for leaving the honest 5.02 information to discussion spatialization presentation yes so this is just an opportunity for Albert duck to come up into that we have a PowerPoint to buy yes that is growing up good afternoon board president Simms members of the board superintendent Reichman assistant superintendent Rex thank you for having me I'd like to start out with our presentation regarding sport space utilization and I am I able to move this computer on today I can't do two things at once so I'd like to start with the first side space utilization committee goes so roughly about nine months ago ASDB along with superintendent Reichman assistant superintendent Rex came to the conclusion that we need to start a spatialization actual committee looking at the campus as a whole for the amount of space that we were on we devised that committee with key members on the campus including the principal other key managers and supervisors on the campus in order to give quality input to make sure that we were operating off of the best interest as we made decisions these were the five key points through our space utilization committee that we started out with so first and foremost we wanted to make sure that we considered the needs of the student population to meet their educational behavioral and emotional needs also while making sure that we were reducing and evaluating our current space utilized we also want to make sure that unoccupied space that we were able to actually look at space in order to lease it out to offset the financial needs of the Tucson campus we usual eyes the initial data to discuss possible plans to meet the actual space compliance through the school facilities board and the governor's office in one of our previous board meetings we actually did discuss some of the actual minimums and obviously whenever we were discussing that what became clear was that those are bare minimums and not the ideal and I think that that's something that's important to consider as we go through this PowerPoint also with the governor's plan through the goal council five we were kind of left out on ASDB as a whole because we are an educational facility but the state as a whole has been going through this process as well and governor Ducey has put forth plans and committees in order to actually reduce state utilize space across the entire state of Arizona which led to ASDB being part of discussions and meetings with the governor's office and through that goal Council actually better utilizing our space as well and we have been in continuous contact with Department of Child Safety as well as other state agencies in order to look at actually leasing our buildings to them as well and we'll get into that a little bit further also we were wanting to make sure that we utilized the information to better make and better plan for our capital improvement plan and also our five-year plan I have a question yes why not a ten-year plan or a two-year plan or an 18-month plan or seven-year plan why five-year plan we wanted to start with medium to long range goals but not something that we could not accomplish or actually go in a long term that we could not foresee future items as we were able to look at our population actual decrease which is decreasing roughly 5% per year on the Tucson campus over the past 10 years we know a 10-year route so roughly five years gave us a good shooting point rather than going too far out with us not knowing the actual data from 20-30 years out and that's what we had at the time so that was what the determination was but it's a five-year plan to implement or five merit plan looking ahead so that particular item is a five-year plan for actual CIP which is capital improvement so not a five-year plan for how we're going to lease but a five-year plan on how we're going to maintain our buildings so this was the original goal of the committee we're not what was meant to be presented to the board at first okay back there yep okay so the items that we wanted to actually bring forward to the board for more of your consideration based on the information was the present information which is the types of buildings that we have on campus and also the space requirements we have short term goals our benchmarks that the committee originally set up for actually reducing space in order to be closed leased out or demolished and then also the leasing opportunities we have our current progress within them and then also some long-term goals and considerations that we're also looking at now for your consideration so this goes much more into what you were more interested in during the last board meeting so when we consider building types the Tucson campus is not just a school the Tucson campus isn't purpose facility just says we said with mr.
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Howell we have space that's rented out to the community already at this time we have educational space dormitory space as well as a broad of other space that we use on the campus as you can see the educational space is roughly one hundred forty six thousand square feet dormitory is seventy three thousand offices about 126 thousand for a total of just short of 350 thousand square feet of total now this is prior to any consolidation so this is just the bare numbers now regarding a arizona revised statute 15 2011 and as well as the school facilities board as well as the governor's mandate when we're looking at office space we have a new mandate that any new office space that we create or look at have a 200 square foot maximum and that's for any new space the current occupied space that is what it is but as we were going through and looking at buildings we definitely want to make sure that even our current space tried to meet those same goals and if you've ever been in a 200 square foot office you realize that that's more than enough space for most office people we do have some exceptions to that whenever we were looking at office space when we had people that had specialized tasks say an audiologist or someone within the visually impaired community and their spatial needs they might need different items based on their needs when we're looking at the actual square footage for the school facilities we had this is from the school facilities board so this is their bare minimums and as mr.
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Manoli pointed out previously it's not enough to actually do quality education but it is our bare minimums that we have to require to so with that information with the number of students we had it became quite clear to the spatialization committee that we needed to reduce space but the question was how much and then this was what the spatialization Committee as well as superintendent Reichman and assistant superintendent Rex we were able to come up with as just a good starting point for us to look at and you know initial goal there's no point making a plan if you don't have a goal so when we were looking at that the dormitory space we wanted to reduce 30,000 square feet of that seventy 25,000 of education 40,000 of office reducing roughly 95,000 square feet or 27 percent of our campus that was the initial goal on the last board meeting you did actually received a very similar item to this which is what we've currently closed already and actually within the the process to be able to lease out so this is not just what this is a snippet of the whole that we've already actually closed as we've been going through this process but currently we have roughly thirty thousand five hundred square feet that is viable space that with some tenant improvement could be utilized for leasing and this we're looking at having available by October 1st now granted that is just what we would have available the plan to actually implement and the additional considerations that we need to move forward to actually leasing are still in the very baby stages as we get onto this process the reason being is that we still want to make sure that we work with the attorney general's office that we're following all the laws because this is something that not only other state agencies are very new to this is all something that has never been done in a school to my knowledge of actually leasing out buildings on the campus that we actually reside second phases and actually kind of a long term short shot that we're looking for looking at the education side we're actually planning on closing the high school over the course of this summer some additional items that we need to do is such as build a science lab in the middle school we're in the process of actually quoting and designing that as we speak and also continued effort within the space utilization committee to meet further goals and additional goals that would probably be set forth obviously by the board as we move through the education I'm sorry so if you rented it to another state agency then that wouldn't seemingly have as many obstacles as running it to an outside entity correct it is absolutely correct so you have this huge tenant called you've a just east us it would seem that that would be a very natural progression to be a tenant and absent get over some of these obstacles as compared to a private tenant right absolutely and if they are a state agency through the governor's office it would be a direct transfer from Avis so the ability to transfer funds from one agent to the next there's a lot of Road barriers there that would be cut out immediately so our ideal goal would be to market first and foremost to the state because not only does it provide ASDB with additional revenue it helps offset the state because we could offer a reduced price for those agencies and they get a better deal as well so the state overall wins by renting from itself can I just also chime in and say you know you know based on the population of students that are served on that campus looking at entities other state entities like division of developmental disabilities state VR vocational rehabilitation we're serving those students anyway it would really be kind of nice to have a office on campus in my mind absolutely there's also organizations that are also serve ASDB or have very close relations to the visually impaired deaf community that would be very beneficial to have on our campus to lease out those buildings too as well so those will be our primary choices and obviously the least obstacles or barriers of entry into that process but the change of culture that we have to start to even have them consider coming on to our campus is even a barrier there because for example when the state started looking at space utilization we were wiped off the board as even state buildings to be considered so now we're just breaking into the state entity saying look we're here we're available we want you here we would rather have you here than an outside entity we have lots of space that we would like you to consider so you're absolutely right that that would be our primary choice just thinking from a service standpoint as well as most of those agency employees have to be fingerprint clearance at anyway and it would might bring down one of those barriers absolutely absolutely I think we're all right on the same page any other questions before we proceed okay so the next I was able to turn over to the board for consideration also for you to have on your information are the educational dormitory and other support building breakdowns as you can see for this spreadsheet you can see the age multiplier it's actually off by a couple years because this data that we get from ATO a building construction services you can see the construction year the FY 18 building renewal and FY 19 so building renewal are monies that we receive from ATO a that are appropriated to us to extend the life of the building now these are not money as we received this is the calculation based on the age of the building the size of the building that a do a building renewal we need to give to us to produce to do capital improvement plans or tenant improvement plans on the building we do not get nearly that amount no one would say it's nearly close to that amount so the original purpose behind the space utilization committee was by leasing buildings out we could offset the cost of the capital improvement on our buildings due to the fact of how how much deferred maintenance has been done throughout 20 30 40 years as you can see within the campus at each of the building you have the gross square footage as well as you can see the added total the scheduled for removal for example on this one which is the bath house which is a very underutilized and very neglected building from 42 years of being pushed off to the edge of building ruin all needs we have our total to be closed or leased and are also included the total operational classroom and total support I'd like to also make note and draw your attention to total classroom as we close down we would only have sixty two thousand square feet of actual education space that would essentially be the high school middle school up sorry excuse me the high school would be closed middle school elementary school as well as the out I believe Clifford Building was included into that as Clifford we were able to consolidate the birth to five our birth to three program early childhood as well as preschool into that one building so that has become completely educational as a birth to five program through this process of space utilization and moving people around on the campus whenever we take a look at the total number of being closed which is the high school being closed we're looking at a 14 percent closure in education space dormitory space I'd like to make note at the bottom there is Apache and swirl on yucca dormitories both of those have been repurposed into operational as in office space Apache is now space that is utilized for agency resources which includes the finance department as well as the IT department now in addition this view this means that we are only currently actively using Maricopa Pima manzanita and Ocotillo Navajo is being repurposed also as a dormitory support building in order to utilize space for the dormitory activities outside of the dorm we're also using that as a possible option for additional office spaces needed for agency needs when we look at the total dormitory space at 73,000 the option to closed or lease which would be the Pima dormitory a fourteen thousand as well as another twenty thousand or roughly twenty thousand to be repurposed we're looking at a forty five percent reduction in dormitory space this year that's where we're at so far I like to comment it's just Shelly miss Shelly so I'm [Music] confused about the terminology that you're using when you say clothes does that mean you're renting it out it's closed for good it's no longer in use do you mind explaining that absolutely so a closure in our minds is the building is not to be occupied it will receive minimal maintenance needs in order to maintain the building structure but it will not receive the same level of care as an occupied building with with tenants in it a leased building is a building that would be identified to be leased out to a third party individual no longer to be utilized by a stb for our needs but would be utilized to actually generate income in order to offset our financially needs okay when you're closing the building you're not using the building there's no plans to reopen the building and it will not be in use correct that is correct and the reason some of those buildings have been identified - before closure is either due to the fact of the amount of tenant improvement that would need to be invested into that building due to a DA requirements a prime example that would be the vocational building on our campus it's a two-story building that swamped cold that doesn't have an elevator that was built in the 1950s that has the abatement needs on asbestos needs just to bring that up would be a million dollars plus so the amount of capital we would need to invest into that in order to bring that up to a leasing point it's just not a very feasible option as time goes on if we had additional funds to do that absolutely that building could be scheduled for that for future plans but within a five-year period I would recommend that we keep it close in order to reduce not only building safety but also possibility of also saving money on utility costs energy etc okay thank you our yes Mike Gordon looking at the educational breakdown the dorm park and the far right column there's there's a number say for Clifford preschool there's 146,000 what what what does that column me in the top in the top right of the education space 146,000 so if I'm a double column yeah yeah if you add up the so the total education space if you were to add up all the gross square footage of each of the buildings on that sheet that's the total square footage for that so the schedule to be removed that's 146,000 1406 square feet that one I pulled from the bathhouse as you can see that's 1406 406 square feet that one was pulled up from there the high school option to closed lease and what I mean by option of closed release is that that is the option of the board to make that decision of whether or not we were to lease that out it is in the best interest for us to at least close it to save on utility costs as we are able to better utilize space in the middle school in elementary school to have all of our students in those two buildings so the plan right now is to move middle school into elementary school so that way you will have elementary middle school and then high school will move into middle school will have to obviously rename the buildings and then better utilize those there and so right now the capital in order to do that is some quotes that were now just preliminary working on for a science lab inside the middle school as you go down that line total operational I broke those out and maybe it would be best for us as we work through this process I can share more details exactly which building goes into which category and why I placed it there also on the very bottom of that I forgot to point out that roughly after we closed the high school each student will have a 430 square feet and so considering a minimum of 100 250 were well above our minimum stand point but it would be in my opinion a reasonable number of square footage if we wanted to reduce it further it would be additional a tenant improvements to additional capital to be invested in order to put up walls and doors fire sprinkler fire alarm etc would be needed in order to make smaller classrooms within the building in order to reduce that and possibly put people into a more or the building but with the resources we had on hand we utilized the schools as they were and then we're able to reorganize classrooms and use each classroom within a building kind of packing the can so to speak of what it is without having to draw more lines this last sheet is a bit hard to see and I think it'd be best to kind of go over it quickly over on the right hand side we have scheduled for office support other this is everything else on the campus and as you can see there are everything from a spray booth to that vocational building I was talking about the museum which is actually the old superintendent's house classroom Kachina building there are multiple buildings on here that are kind of the leftovers that are not education or dormitory that inc comprises one hundred twenty-six thousand square feet option scheduled for removal thirteen thousand square feet that is one of our buildings that would be the living portable which superintendent Reichman has spent a few nights in and knows firsthand walking through that building that it is not of the best condition that is an old portable building and needs to be removed and then we have to option to close or lease additional buildings within that which we're in the previous slide regarding where our current progress is giving us total office space total support space total other which are four examples the Berger Performing Arts Center is it definitely another when we look at closure release we're looking at a 13% reduction within those buildings as well is there expertise within the state or somewhere so you described a two-story building with the swamp cooler and express this it sounds like to me a bulldozer is probably the only thing it really needs so is there somebody who gives that advice absolutely you did because I mean it sounds like to me it's a demo but I their advice was was is that it is built like a no other building is built like a 1950's building anymore it is best to paint the building leave it as is until there would be funds because the amount of money to demo it the state would rather invest money on improving buildings that people are going to use then spend money on a building that's not going to hurt anybody so they just want to contain the asbestos and essentially lock up the building paint it walk away and ASDB we don't have the funds in order to spend a million dollars just to remove a building that isn't harming anyone how much it costs to demo that was some rough estimates we didn't get in those were budgetary numbers they didn't give exact quotes due to the amount of money that we just walking through the building so and when we're on the Tucson campus I will be more than happy to walk you through each one of those buildings to show you but that's essentially a liability on our books due to the construction of the building people inside of the building it would be a liability on the outside of the building there was no fear of the building falling down or having any structural issues yes yet yet and so that becomes that classic wait with the state of oh look it's finally falling down it is finally that risk hazard now they'll finally pay the money into it that we all experience all too well within the agency but in at this time when we petition for funds to remove that third denied at this point not the answer we're all hoping for though excuse me Albert yes sir Mike Gordon uh how how large is that property is fifty four acres not three hundred forty six thousand square feet and I believe it was thirty structures total that includes the swimming pool so it is substantial in size any other questions thank you very much okay would you like to go through the remainder of it oh I'm sorry I thought there's there's more there's more do we have time my apologies on this one so I'd like to point out where our current progress is to our benchmarks from what we originally were going for dormitory reduced 33,000 square feet surpassing the benchmarked by 3,000 square feet the high school closure gave us 21,000 were short on education space being closed to meet our benchmark by Florida 4,000 office support etc closed or will have available for lease identified for at least another thirty thousand this gives us just short ten thousand of our goal which means that we are about probably twenty four percent twenty three percent closed up or available for lease on this campus by October first so this gives us our leasing opportunities so currently available Kachina driver's quarters formerly transportation the maintenance building Pima dormitory and an available July 1st the high school giving us total available for lease with minimal tenant improvement of 50 thousand square feet this map here shows where those buildings are located as we went through that process we made sure that we identified core buildings that could not be closed such as a cafeteria or a school and made sure that those were ones that we were to move people into and the buildings on the outskirts of the campus were more viable for leasing opportunities the ones circled so buildings 11 which is Kachina 21 which is Pima 13 which is the maintenance garage 24 which is the drivers quarters or transportation and number 9 which is the high school all these are on the essentially pullin the perimeter of the campus giving us a good option in order to lease those out to control security also two we had take into consideration the concerns presented forward already this leads us to something that has already been voted on just shortly which is the Arizona revised statute 15 - 13 23 which is already we are renting out and in many ways leasing the b-pack at this time and other short-term leases or rentals on the campus and those monies are obviously kept in an enterprise fund which may be used only for the cost associated with operating the facilities for the purpose of which the monies were received so the way that the current law reads according to my understanding is to make sure that the money that we receive from this stays within the campus that we are not using it for other purposes that it's meant for that same student four-seat those to make sure our classrooms are up to date once again because this is very uncharted territory this would still need to be reviewed by the attorney general's office we still have a lot of other work in order to see how those funds would work as we go through this process so lastly and as we wrap up here thank you for the time items to consider as we already said who will we lease to we already kind of touched onto that we would obviously have our preferred lease Lee sees other state agencies what restrictions would we apply to make sure that we consider those items asked to access control fingerprints other clearances that we would like to consider how much would we charge per square foot within your board documents I included within roughly a one-mile radius on that excel sheet the current going rate for each lease and currently within one mile there's roughly 19 leases available around the arc campus which are flex flex buildings office spaces I did not include commercial and they range anywhere from roughly $6 a square foot all the way up to $25 a square foot giving us an average of 1690 and looking at 50,000 square feet you're looking at anywhere from you know anywhere around $400,000 a year up to $800,000 a year leasing potential with that being said the belief that we would lease out all 50,000 square feet for $16 a square foot is not logical or reasonable but are there some strong opportunities as long as it's done correctly as we make these considerations as we make these decisions and move forward with this there are options and availabilities for us to be able to offset the cost of this campus either way even if we do not lease out these buildings those buildings will be closed we will see some return on our investment of time based on just utilities alone we're also seeing some improvements just in the overall operation by for example Clifford now being birthed a five buildings so now we have early childhood and preschool in that building or for example having business services in i.t located in the same building or operations all within one building this creates a much better and more efficient environment for us to operate in the other thing that we may must make parent and also consider as we go through this process is that we stay true to the history and meaning of ASDB to provide the best education to deafblind HIV eye and deafblind students that we always maintain our student first ethos as we go through this process so are there good opportunities for us here absolutely but it cannot be at the cost of student safety security or their well-being of Education and I thank you for your time and if you have any other questions I'm free to answer them and I know that this needs to go that this is okay I know this needs to go to the AG but as far as reinvesting those monies into the agency would it be the agency as a whole or only the Tucson campus at this time I think that that would be for the a chief to determine right now the way that the monies are used for example in the Berger Performing Arts Center that fund that's an enterprise fund that is managed through the finance department and it's used only for the Berger Performing Arts granted we would have to get a decision from the AG on that thank you very much thank you next is 7.01 call to the public for any comments ok 7.02 agenda items for the next board meeting any board members or anybody have any agenda items that they would like to say I make a comment I'll be meeting with superintendent Reichman and we would expect to discuss her contract at the next meeting yes okay thank you you need the evaluation before you can okay not no specific agenda okay action item 8.01 a German I make a motion we adjourn second then I second it high post all right we're adjourned thank you very much we'll see you in September everybody not yet I know there's more than the board whoever else is not we are going to take a 15-minute break and will regain well you can eat or do whatever and we'll start meeting at 5:30
⚗ AI-reconstructed · cite from original above