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policy 4425 is a new policy regarding nursing mothers and making sure that we permit additional unpaid break time for support staff members for that purpose of breastfeeding or to express milk that's a nursing mother's policy that has been advised policy 4430 is leaves of absence just a technical correction there was a word misplacement in that policy but even something as slight as that needs to be changed by you policy 511 is determination of legal settlement and eligibility for enrollment students without legal sediment in the corporation this is kind of timely in that this friday is count day for our school corporation it is a day where we turn in the number of students that we have enrolled at that particular time each student that is submitted we have to have certain pieces of information to verify indiana residency so that information is outlined in that policy policy 5410 promotion placement and retentions also revised policy already exists but just make sure that to ensure that any decision regarding retention is made in accordance with the student's iep or service plan so making sure that that is a part of that conversation our corporation has done a nice job with that but just making sure to articulate that in policy policy 6250 is a similar to the one just a couple of policies ago required adm counts for the purpose of state funding and verification of residency for membership uh it goes back to this is about a year ago the doe actually put out a memo but we're needing to revise it to incorporate the requirements of verification and again it does impact funding for the school corporation uh several pieces here so hopefully you understood much of that changes uh chad can probably explain that for us but policy 7450 on property inventory and policy 7455 on the accounting system for capital assets a lot of federal changes so just getting those federal references put into the policy was most of that that change and changes had not occurred for quite some time uh and so i think 40 years up into december 2014 there's some other changes here just recently but so you said a few slides and information your packets on that those policy revisions the technicalities of that policy 75 30.02 is staff use of personal communication devices those are updated as we get changes and this was house enrolled act 1070 from last year so it did change indiana code and just talked about the options for safe and appropriate use of cell phones and how that practice should be policy 8500 is on food services just a revision to make sure that we aren't stigmatizing students who lack the funds to pay for their meal and that's just now expressly stated in policy a bad thing to do good good to have that in policy policy 8606 is also a cellular telephone use piece it's been revised to reflect state code again hea 1070 and the then corresponding change in indiana code that's the reason for the revision so really all of these based upon either federal or state recognition recommendations revisions i don't know of any case law changes that changed these and we're just bringing ourselves up to speed with uh both federal law and indiana code all right are there particular questions colleagues have you consider those questions um we will certainly ask what you need to then we'll be bringing this back for approval during the consent agenda item so that's one of the items under the consent agenda all right you mentioned adm is friday it is 17.

so this gets us back to that level and plus a few more students as we added the cvp option and our adm was up non-certified staff somewhere in the neighborhood of 13 but that changes as dr pleat can attest often as we add in and add non-certified staff as needed throughout the course of the year the increase in the salary line for the budget for the education fund is nine point six percent that includes added staff so it's not a nine percent nine point six percent increase in pay it's just all the money spent on salaries next year is anticipated to be nine point six percent higher than this year our assumption is that the health premium would go up at a maximum of five percent it could be less than that but we'll be working on that as a health trust meets um dr bill's over the next uh we usually make that determination in october at our october meeting and then the other large increase over this year is substitutes we're budgeting a 35 percent increase in substitute costs this isn't because we necessarily have more need for substitute it's that the cost of employing them has gone up dramatically we increased the pay we added last uh i think when it was last spring or middle of the year last year in the midst of our um our covid staffing crisis we added a stipend if you subbed a certain number of days in a month we pay you an extra 100 we've continued that this year additionally we've continued to employ permanent subs so we've posted those positions we've hired some and then they've turned around and get hired for permanent positions with us but we've hired permanent subs to always be filling jobs with benefits and so that's a an additional cost there as well so here is a picture of the education fund budget last year to this year the increase of about 9.8 percent over the prior year salaries and benefits line you can see there is about 95.5 you might remember the last two years in a row that was more in the neighborhood of uh 97 to 98 the reason that that is back down in the 95 level has nothing to do with us spending less on salaries you saw that we're spending more on salaries it's actually because you remember the last two years we've actually budgeted for technology equipment to go on to a geo bond this year we did not issue a geo bond to pay for equipment so there's about one and a half million dollars in additional funds right here on this line for technology equipment so that then of course uh increases the denominator there reducing the percentage but still the education fund budget is more than 95 percent salaries and benefits before we dr shed i wonder before we leave this slide could you talk a little bit about the impact we had some speakers this evening i know there have been articles about the impact of federal funds on our budgeting process stimulus funds i think started coming during calendar 2020 might have been the first batch um how do those funds figure into this uh this slide it's a good question mr stinner it's a long-held practice on the part of both bcsc and the state and federal government that they don't intermingle federal funds with your local funds we also know that federal funds could theoretically go away at the end of next year or increase and double and so we don't take anything that would be here and use federal funds to fund it instead and we don't push federal funds into this to boost the education fund we keep them as separate as possible the education i'm sorry the esser funds are cares act one and then sr2 and sr3 those three pieces of federal legislation are completely separate that's why i think it was last board meeting you approved all of those grants um the title ones the title twos the title fours all of those federal grants are kept separate from this we don't intermingle our local tax supported funds with federal funds thank you so in the other revenues line there that's going from 3.8 to 4.9 um how are those funds different from the the ones that you just talked about the esser and the cares great question and good catch there with the grants up there so the only grant that is included in here is the summer school grant so the the state of indiana funds a state level grant that is we we usually recoup about a hundred thousand of our somewhere around 120 to 150 000 we spend on summer school every year they reimburse expenses and it's a specific pot of money that they never increase you just get your slice however depending on how much you spend during the course of the year but um those fluctuate just depending on the the federal revenue up there is actually only the it's called impact aid and it is based on the two townships that are up where atterbury is the federal government has a complex formula where they figure out how much we lose out on the property taxes from those areas being federal and they send us it has been about two hundred thousand dollars per year since i've been in this position and i think about 15 years ago it was a much larger amount but it hasn't deviated from that amount for several years but we put it in the education fund budget and then the in the increase there from 21 to 22 is actually in the transfers from education to operations so when we're going through this budgeting process we're budgeting to spend these funds in particular when you give us a financial report you're taking all of our revenues and expenditures into account i think you give us one at the end of every quarter the the the um quarterly financial report that i give is also just on our local tax supported funds okay so it matches this budget yes correct gotcha and when do we look back and say okay the locally tax supported dollars the federal dollars this is what it all added up to is that just once a year that we look at that uh once every six months six months you submit a data uh a report to the department of education called the form nine every time you use it and then the president's role you it's been i think four years probably since you were there mr stinner but there's a it's 200 pages long that gives every single line item that we spent from all of our all of our funds and we submit that every six months they're actually available online too right now you can go look at any six month period or any calendar year period or any fiscal year period and pull up those to see every dollar that we spent from all the sources correct correct every fund every dollar in every fund sorry any other questions on the education fund budget so each time i'll just come back to the the slide and show you the each of those just highlighted and so that was the education fund budget next is the operations fund the next largest dollar amount that we spend the revenue assumptions that we're making here the operations fund for the last several years increases by a quotient that is the six-year rolling average of non-farm income in the state of indiana now you say so that's non-farm income how did it go up by 4.3 percent for this year well all of that unemployment aid is considered income so in calendar year 2020 when we were actually afraid that as we planned for next year we were afraid that that might actually hurt as the unemployment rate went up it might actually hurt our operating fund revenues we found out that federal unemployment aid is considered taxable income and so it counted in that number and so we didn't have a huge drop in this year so that maximum levy increased by 4.3 percent in addition the assessed value and the county increased by six percent which that just helps us fund at the same tax rate and pay for uh increases in cost of materials things like technology that has that has gone up astronomically as well as salaries and benefits for employees while still keeping the tax rate flat so an increase when the av increases by more than the lack maximum level levy does that really is helpful to keep the tax rate flat tax cap losses in the operations fund that's the only fund in which we experience tax cap losses actual 2021 tax cap losses will be about 2.2 million and the estimates from the dlgf for next year are about 2.3 million again there's three categories there residential and rental and agricultural and then business and those are at one two and three percent so there's each person that owns one of those kinds of properties is gonna pay a maximum of their assessed value at either one percent two percent or three percent anything that's above that we experience as tax cap losses as do the other taxing entities in the county um on this slide it looks like i mean if i take the 2.2 million in actual tax cap losses and compare compared to the max levy we're in the neighborhood at 10 loss is that it's correct fair and is that number changing is it going up is it going down it has changed dramatically for us recently but it didn't flattened out so we were experiencing under a million dollars until four years ago and then crept up to one and a half million and then this year at 2.2 and again we're seeing it level out at 2.3 this year and that's probably because of the increase in assessed value okay because av going up helps capture those revenues without increasing tax rates thank you you're welcome so on the operations fund side from an expenditure standpoint large capital expenditures again the last two years that we have put on go bonds that we paid through the debt service fund have come back onto our onto our operating education fund bus replacement being one of those about 1.4 million and then the technology equipment of about 1.6 million 1.3 of moves back over to the education fund because it's an educational expenditure 1.3 million of those are for devices being used by students so that's education fund about 300 000 being used by folks like me and i'm an operations fund guy we have about 1.1 million dollars in small cpf projects that average well less than fifty thousand dollars per project we usually stay around one point million dollars one million dollars per year in that category this year a slightly larger amount we have nine hundred thousand in large cpf project this year we've talked to you over the last two years about the fact that our operations fund cash cash balance has been higher than normal and have intended to start bringing some larger cpf projects to you for approval and this is the first time we're doing that so 500 000 to replace the remaining roof at taylorsville the portion that was not replaced before i believe that's in just the kindergarten area and then 400 000 to replace east footballs visitors bleachers as dr bozeman announced at the football game the northeast football even i think they got some cheers from the north side of the of the fans that night and then two additional positions a routing coordinator additional routing coordinator and transportation and then a maintenance supervisor to separate from the custodial separate those two any questions about the operations fund expenditures for 2022 go to the table then again just to compare those um you see the the bottom down there is actually a slight decrease from the prior year just for the cpf portion of the of the project so the operations fund again is made up of those three funds that used to be separate cpf transportation and bus replacement they're all together but told you for years that i'll keep showing you them separately so that you can view those but a slight decrease in just the cpf portion of that that's mainly because skilled trades had not been budgeted for in the operations side but on the i'm sorry had been had been budgeted on the operation side instead of the education fund side and should have been so we've always just trued that up at the end of the year with our last transfer between education and operations but this year i'm budgeting it accurately on the transportation side you'll see the increase there is uh this is all um yeah so property and equipment this is the bus replacement fund so you can see it went up from 200 300 000 basically to 1.5 that's the bus replacement fund again we had budgeted that from a bond last year and then the increase in salary and benefits reflect the 9 increase that we started back on july 1 for all support staff that's very straightforward there just a note on the bus replacement fund we always have to advertise this publicly separately and so here's some detail for you um we will place replace 12 buses at an approximate cost of 1.75 million and for those of you that have been around for a while do a little cheer inside there is no pension bond replacement offset required here so this is the first time in since 2006.

second thank you moving on to item 9a our targeted student achievement goals okay so i did start and i wanted to talk about a few things just so we understand because arizona's state assessment system over the last couple years has had quite a few changes and it's a little bit confusing how it's all sort of evolved over time part of that was because of cobit and not having students in the building during fourth quarter of 2020 and then having some of those students take state testing in the fall last year but not all of the students do that and then doing state testing this year but with most of the grades not a test that we're going to do in the future so like trying to come up with longitudinal data that's helpful trying to understand where's this train headed you know all those kinds of things so i wanted to just remind everybody that the test that we took we had rolled to arizona merit and then a few years ago we rolled to what was called azm2 but testing was suspended and in high school we had opted about three or four years ago to do the alternate state assessment which was act and you guys approved our like opportunity to do that we did that at the time believing that the state would eventually choose act as the 11th grade high school assessment and it turns out they did so that's great so for us we're very unique compared to other districts in the state going into next year and this year when it's official we already have a couple years worth of data to help us plan so that was really great foresight on the part of this governing board to do something that allowed the high school to be able to start preparing for what we assumed was coming so that was pretty cool so and i want to talk a little bit about the fact that territorial does not receive a school letter grade because they granny's so excited because they don't have any tested grade levels testing starts it used to start in first grade many years ago when i started my career state testing started first grade poor ms bryce was teaching and all those and miss reader all those poor little first graders trying to have to learn how to bubble test and not lose the line and all the things yes yeah it was so hard yeah and the first year that like it counted was that you know those those uh california achievement test a million years ago so at brandy school they use assessments they use some local assessments from our textbooks they use dibbles which is assesses how a child is progressing with their language acquisition skills reading skills and they use an assessment called esgi in kindergarten they also use some star math assessments and things like that so they do a lot of monitoring using very sound assessments at third level they just don't participate in state testing students in grades three through five we locally we are using um english language arts assessments that were developed at territory excuse me at del rio and we use assessments from our wonders curriculum and we use mcgraw-hill math assessments and star math to monitor progress monitor kids throughout the school year in heritage we have quarterly benchmark assessments from star math and star reading and we have textbook based local assessments and one thing i want to share with you we have been able to roll to stronger textbook-based benchmarking because you guys bought new books and those new books came with a fabulous set of assessments that go with them that that help us get a whole different kind of data set than we ever had in the past and so that was something that was super exciting is that now we have some tools and it was really cool because carolyn was really digging in and brandi's really been digging in and like they keep calling me oh my gosh we found all this amazing stuff so i think it's really cool because last year was our first year with the books for english language arts but it was such a crazy year that this year we trained everybody all over again and sort of did a reboot and started fresh with it high school students take a ct practice assessments some locally designed text-based assessments and the pre-act john and i have the opportunity to go around and visit with each administrator on their campus and talk about some assessments and to really talk about it and we ask them there are some questions you'll see them answer in their presentation there were questions that we asked them but one of the most basic question that we asked was is learning loss real because we hear lots of stuff about that and the answer we found was different on every campus that learning loss looks different at each school because for example and you'll see some amazing things in our spring test results you'll see some things that really prove to us that learning loss is real so for example heidi and i have talked even quite a bit more since the three of us met about the fact that in high school we have some introduced material you know like in higher level math classes or higher level science classes but in high school we're using all the skills we learned at other levels to learn new things we're not necessarily learning you know long division for the first time or how to write in cursive or things like that we're applying all that core learning that we did so we can learn individually and take in new content not necessarily new skills the exception of course is things like trigonometry and calculus where those bar new skills but one thing that we learned was and it was pretty interesting miss bryce shared with us and she'll talk a little bit more in her presentation that they saw learning loss profoundly in sixth graders and part of the reason was that they miss a lot of that crucial instruction at the end of fifth grade that fourth quarter when everybody went home and then their sixth grade year because we had so many learning modalities was patchy you know some kids stayed at home all year some kids you know came when we had hybrid some kids you know so it was and we did some online instruction and because of that there are certain grade levels where we feel most that learning loss most acutely and miss cox is going to tell you that we really saw it or miss reader will also tell you that we saw it where kids were needing to learn really important cornerstone skills so for example if they didn't we did if they didn't have fourth quarter of kindergarten two years ago and then went into maybe a first grade where their family opted to have them be an at-home learner all year that the students came to second grade i saw mr schultz today i just reviewed mrs cox's first round of dibbles test our second graders almost 59 are well below grade level starting second grade in their language acquisition skills and their reading skills and so they're places where in certain grade levels it's the most glaring because the stuff that came before that was so crucial and so they're going to tell you more about that and what they're doing to address it i want to talk to you a little bit about the state test results are in your packet on the sideways pages like that and i wanted to you know i would love to say oh my gosh it was fantastic but it wasn't fantastic and one thing um i wouldn't do differently and i've thought about it since then and we talked about all this i've talked about it kind of individually and collectively last spring we told our teachers don't worry about state testing you guys have had a horrible year the students have had a horrible year don't when we all were finally back in session and we knew we weren't going to be hybridine or distancing or all the things it was almost fourth quarter and so it was one of those situations where don't feel like now that you have everybody back in the building you have to just go berserk for like the next six weeks to try to pack everything in because the kids weren't ready to learn some of the kids hadn't been in the building we have kids even this fall who haven't been in an actual classroom for like 18 months so you forget even like how to be a student like a good citizen in your classroom you know to use like that elementary language that we use like you forget how to like share your stuff keep your hands to yourself you know that mom isn't the one answering your questions and you have to raise your hand and so they spent a lot of time just rebooting some of that like the citizenship-ness of coming back to school and because of that we do see it reflected in our test scores and i wouldn't tell you that our teachers just kicked back or anything like that at the you know at the end of third quarter into fourth quarter they just didn't try to close a whole year's worth of learning gap in a few weeks and so that shows too i wouldn't regret i don't regret saying don't make testing the most important thing just get back to the business of doing school i don't think i would give different advice even in light of our test scores but i do want to tell you we had some amazing bright spots and i would tell you that our most amazing bright spot was the fourth grade i can see that and when you look and see and we have some of our most experienced teachers in fourth grade and that really really shows our fourth grade scored 11 higher than the state average in english language arts and they scored 14 percent higher in math i mean there we and i would tell you even this we were down a teacher in fourth grade we had an unexpected resignation about a month into the school year and the rest of fourth grade said you know what don't hire anybody we'll all take extra kids and they all took extra kids so even with extra kids it was like the most amazing thing and you know i guess i would tell you the sad part is some of them are like really teetering on the brink of retirement you know they're there um but to me they've been in our district for years that stability shows their experience shows and they they just knocked it out of the car and we had some areas when you kind of glance around at the ela scores for the most part except for at the high school level we we were within you know swinging distance of the rest of the state um high school 10th grade yep not so much but when you think about it some of those kids had very little direct instructions starting with fourth quarter of their ninth grade year and then we're kind of hit and missed when we look down at the math scores mrs reeder's gonna she'll tell you a little bit about that that third grade math deficit and i would tell you if we all think back if they're great for you know it's a bit of a stretch i'll be honest i remember my teacher's name mrs ferguson but the um what do you learn think about what you learn in third grade multiplication and division and at the end of second grade they learn a lot of the cornerstone skills that enable students to perform successfully you know whether it's um you know when you think in terms of am i doing single digit digit addition subtraction now i'm doing multi-digit where i'm having to carry and borrow and things like that that really showed and so but you know what i would tell you last year's third grade it was rough but i know that they have headed into the grade level with the strongest teachers in our district so i have a ton of faith that even though they left third grade behind we've got the team to help help turn that around at the fourth grade level and you'll see that fourth grade did an amazing job and then as you glance through we talked a little bit about what ms bryce has said regarding some of that sixth grade issue and then one of the things i would like to help us remember is that the state test in math [Music] for high school has items in it that our students haven't taken yet it contains algebra 2 and a lot of our 10th grade students are only as far as geometry so when we look at that score it's a bit deceptive because we know that not like our honors kids or some of our kids that are more advanced in math i've had that algebra too but a lot of our um gen ed students have not and so that creates a deficit as well so it still requires graduation it is still required for graduation for all students except our center students so and then if we turn the page we have the aim science i put it on here just because i didn't want you to think that we didn't do it it was a field test so they don't give you a score we don't even know how we did they don't send us a score but just so you know we did do it we didn't test in 2020 and then 2021 was a field test so we don't know how we did and then you can see the atc um the act results um i would tell you that we are when you kind of look through and see where are we composite score wise in english we actually improved from 2019 to 2021 our math composite is virtually unchanged our reading composite went down a little bit miss wolf's going to talk to you about some things they're doing in that regard our science composite went up and our overall composite was within kind of a statistically insignificant range of change and so even though we're still behind the national average this was actually two cohorts of students so juniors from last spring were in this score mix and seniors took it in the fall they should have taken its spring of their junior year and it was the one group the state decided well you didn't get to take it but we want you to do it in fall of your senior year and the craziest thing happened and we all were like what the heck the kids we weren't in session when the kids had to take it they were like at home learning and so miss deangelo they all created a day they sent the word out to all the seniors hey we need you guys to come in take act and we thought yeah like nobody's gonna show up right like nobody cares they're not we actually had a really good turnout and the kids blew it out of the water and we were like they didn't even go to school fourth quarter last year you know we were at home learning and here they and they came in to take the test we weren't even fully in person and they did really really well so they kind of helped carry the day and so our 11th grade was a little bit lower but that group of seniors really helped carry the day so i wasn't um i wasn't disappointed with how our students performed on act i think it overall you would expect that we would have you know done that and we did not see it so that's a testament to me that a couple things happen students did take advantage of um whether it was learning lab or online tutoring from our teachers we also offered the high school offered before school and after school tutoring last year and we had quite a few students take advantage of that miss wolfe was a coordinator for it and i think that because students are feel that impending graduation cliff that i think some of them were more diligent about taking advantage of some of those opportunities and academically came out okay not great so that's the summation of what the test scores look like i can talk to you about um what it's going to look like this spring we have a new test that's called a a s a something like that it's a really bad acronym that only makes a word that sounds naughty when you try to make it to a word and that's this will be a field test year so we probably won't have scores from this coming spring but we will have act scores and aim science scores this this coming spring still do the act yes yep and the whole rest of state's doing it now too thank you so you're welcome i it's a lot to take in and i've had a lot of time to kind of ruminate on it um i wish it was better than it was but i'm confident that we have a plan and i think heidi's up first yep and we're using the thing today we're in the process of changing up our boardroom presentation systems and cameras it'll probably be about five months we'll have moving cameras better mics better springs for you guys but for now we're all going that way all right so learning loss i like um cindy talking about the train so for for me and for my other principles i think about we need to mine the gap there is there is a gap um if you've been to england they always tell you when you're on the train to mine the gap so this is what i'm thinking about for my students lining the gap so as far as learning loss um as we talked about or cindy talked about we have test scores that we wish were higher um and we know that the loss of instructional time and especially at the high school level that guided practice time where the teachers there and practice the skills that the students need were especially in our cte programs and some of our science labs and those kind of things where you actually need that guy to practice and the teacher wasn't able we weren't able to accomplish and then there was a technology barrier and the decrease in daily academic schedules at the high school a lot of my students were sharing computers with their siblings or um or having to go ahead and blend our two computers with four or five kids um combined family so that um played into it um also in inconsistency with the school schedule just going from hybrid to in-person to whatever distance learning and it's not um it's just the reality of what we faced last year and then um students missing school due to once we were back in the quarantine time and then some of our students um did not take advantage of the student support lab that we had available every day um one of the things that our the transition from eighth grade to ninth grade the kids really didn't get that that normal transition and learning how to be a high school student and i see some of that even right now with some of their habits they got out of practice of being at school and then also that social interactions that's really important to them um with the staff and with their fellow students um emotionally um there was a lot of anxiety um the biggest one that i heard about was am i on track to graduate they were very concerned about because of the age of my kids they have a lot of not that the other students don't but there's home stressors that happen financial stressors where some of my students had to work to help their families out during that time and then some of my students had jobs and they really had a hard time coming back to in-person learning they stayed online so those are just some of the things that played into the last 18 minutes excuse me some of the concerns that you've been talking about obviously you would expect those last sprint are you still hearing those same things as falls of school started yeah i think that the the seniors have that anxiety about being on track to graduate and i'll talk about what we're doing about that and then also some of my students are really relied upon to be part of the income of their family still and um i know i lost a few kids even though we gained kids overall um to going on completely online somewhere else and working with social behaviors yeah all righty so um sorry so what we're doing um as our focus so we went with all of our departments and looked at the the standards and you have their goals and your path yep and we identified um them and developed by each department um and then we know that we're going to do benchmark testing and we're going to use pearson math and biology assessments um sciences heart is difficult the high school because usually it's one teacher that teaches one thing like i have one earth science teacher i have one chemistry teacher i want physics biology is the only one where i have three teachers teaching that and then algebra one in geometry and other science classes may use the pearson assessments that go with it that came with the textbook and then um teacher created assessments um we'll be using our english nine decided to use grammar as their um benchmark testing they designed a test to get to all english ninth graders and all of our benchmarks will be done every quarter once a quarter so we felt that the grammar would help the kids with both their reading and their writing skills and then um if the teachers were teaching the same course then they use the same benchmark test because we want to see how one teacher compares to another so they can say your kids did really great on that question my kids didn't what did you how did you teach that so they can kind of work together on improving with their teaching and then of course we have the act practice test and we decided that english 10 would take the practice test they don't take it till 11th grade the act test because one of the input i got from this lawyer who's one of my english teachers is when she was a proctor she saw that the kids were freaking out with the time constraint with act so she felt it would be good if we started practicing that the year before so the kids would get used to that being timed um because you only get like i think it's like 45 minutes for the english um reading portion it's very limited so we want to make sure our kids are used to that time constraint and then of course english 11 algebra 2 and some of the science will use the ac practice test up to the level and so we're um how will we know our students of learn will utilize our assessments from curriculum pertaining to those essential standards we'll use summative assessments conducted quarterly again pearson teacher created assessments and a ct practice test and of course we'll have our state assessment the act in the spring to see how we do any questions so far i'm going to i am going to let them know too because i think i left this out that ninth grade takes a test called act aspire as their state assessment we pay and give the pre-act to all 10th graders even though that's not required we do it so we have good data and then the 11th grade takes the act so three years in a row will practice practice practice so moving forward so where um database decision making we're going to use our data collected from benchmark testing any local school created test textbook test practice act and we're having monthly data meetings to go through um what how the students are doing on those um you know like chapter tests and the teacher created tests um instruction includes kegen act um active engagement strategies we're focusing on that now that we're back in person school might focus on integrating reading writing and mathematics across the curriculum before and after school tutoring counseling we have a social emotional support from our certified counselor for those kids that are stressing out about stuff and we do our annual credit checks with all of our kids so we want to make sure and we always do our seniors first so this is dia angelo has met with just about every senior to make sure they're on track and if they're not on track we make sure that they're in the right classes if we need to give them an online class through our cvi program we do that to make sure that they can graduate with their cohort and we've sent a few students that are very far back from their credits that aren't on track the two aspire currently we have about 20 students there so so hopefully they get caught up and they come back to us either in january or in may to graduate with their with their class and we've already had workshops with our math and ela teachers at the lead we devel develop smart goals for all other subjects so they came up with goals that teachers could help math and english because those seem to be the areas because a lot of the science act is about reading comprehension it's really not about science standards it's more about if you can read this read the chart gather information from it so we went ahead and all of our teachers who are not math or english have made smart goals where they're going to go ahead and work on things that will help all of our students achieve on the act or just in general just to improve achievement and our instructional code meets regular with our students and all teachers are being taken trained and we have uh sei refresh um videos for our teachers if they're struggling with students that are learning english and finally we for our parent outreach we have parent-teacher conferences we are having our first one this thursday night and we also have ones that we go ahead and set up between administrators and counselors to meet with students who are struggling our spanish speaking family night is planned for the 23rd and we have that in all in spanish so that we can go ahead explain graduation requirements attendance everything so we'll have rosa maria and anger johnson come in and yvette translate for us and then we i've already started our dnf list on our first progress and we will be calling parents and letting them know about our tutoring so that is our plan to mine the gap as i called it heidi has about 17 students this year who have no english skills speak no english this is our highest number in quite a while are these people who've moved into the district recently i presume that and we have about 30 percent of our student population at each campus comes from spanish-speaking households except at heritage where 34 does i don't know i have no explanation all righty any questions for anyone i'll send it over to julie i would i would surmise that other districts are having the same kinds of issues yes yeah i mean i have friends that teach in california colorado arizona michigan and everybody's kind of in the same boat you know and they're having success with the same kinds of remedies that you've described yes they expect to have yeah i talk with them about what they're doing give me some ideas they talk to me about what i might be doing here um well and i'm going to brag on heidi she is um high school is undergoing accreditation this year and so not only is she dealing with making sure that all our paperwork is in line for that because of that she has an opportunity to be on teams that are monitoring accreditation for other schools around the state so she is getting the insider's view on what other schools are doing yes i'm going to be doing that the last week of september virtually though they are not doing it in person this year yeah miss julie that's pretty cool thanks sarah good evening well um so is learning loss real so cindy covered a lot of this um and i met we met with peter as well and i mentioned this in our meeting so um we do have load test scores um that's right in front of you you see it but i want to bring some things to your attention of our school days last year were distance learning were hybrid so they were coming every other day 45 percent we were all in person and i think that's really important that we realized that so is learning loss real sure it is but i've also done some research um to see what the experts are saying about learning loss and if it's real due to the pandemic and one study here i have is that it says that the learning loss for reading isn't going to be minimal which our test scores show that and the reason for that is because a lot of the learning was done at home and that parents are better equipped to support reading in their homes then they are math which makes sense i wouldn't be able to help my students with their math so that makes sense why could first grade so um so but the math um they say to expect math achievement to decrease by five to ten percentile points low or lower also in the study it talks about um that we're also going to see low scores scores due to unequal opportunities for learning depending on whether students had access to technology and parental support during school closures which i think we saw that and heard about all that in your meetings throughout last year also um it says do we even really know what the learning loss is just by comparing tests um assessments for the last couple of years and it says the long-term ramifications we haven't even seen though yet and so those are yet to come for all of us but i asked my colleagues my staff um if they thought learning loss was real and i'd like to read what some of them said um i would then this is um came from my ela team i would say it depends on how you look at it i do believe students will often forget what they learned especially in the area of math although some students do forget the foundations they have learned are not lost um i see they're able to pick things up again once they're reminded of how to do something or given the opportunity to practice the material again here's one that my title one teacher nancy morgan wrote and i thought this analogy was very good so i'd like to share it with you she does not believe that learning loss is real learning is continuous our path to learning can vary the pandemic for example our students were forced to adapt to a learning path that required much more independent accountability and the ability to grasp a completely new concept and routine virtual classrooms i had the quote unquote i would venture to say that students have learned a great deal in the past couple of years due to this pandemic if i found myself stranded on an island for a year without any reading materials i would not lose my ability to read once i was rescued i would be able to pick up something and read it i'm not going to she wasn't going to lose that in fact i would have learned much more about myself how to find other modes of communication how to adjust my role in my current situation and how to complete new tasks so new learning simply ignites prior knowledge learning is not lost it does not need to be brought back up i it does excuse me it does need to be brought back up to the surface once in a while but it's not lost you know nancy is one of my teachers that has a strong relationship with every one of her students she could sit and talk to you about every one of them and feel very comfortable with that she is one of my teachers that does believe in the growth mindset and if you walked into her classroom you would see that every day and everything she teaches and um her approach is that in life we approach many different obstacles and that's how we um we have many obstacles in our life it is how we approach them that will determine the outcome and as we know that is true so is learning loss real it's a matter of opinion um by some as we're seeing so one thing i want to talk about and cindy brought it up is the social skills if i was working on my doctorate i would want to study the class of 2027.

all right so let's talk about one of the big ones what we're asking for today is something that when i was meeting with the capital budget community one of the big things we need is shade so what this would do would provide three areas of shade the one that is up here on the on the screen this is kind of a cantilever system that will be over by the sandpit at the cafeteria so it will sit at an angle and there's also a sail on the back side to prevent you know so it would provide shape there for those kiddos that want to play in the sandpit so the next one this this one is i want to say it's 20 by 30 23 by 20. this will be on the upper playground right outside of the cafeteria so if you're looking at the cafeteria you've got the sandpit over here on the right which will now have a nice cover on it this will be on the left side of the uh so with the north side of that playground so it'll provide a place for those kiddos to have some extra shade while they're playing up in that playground open up the next one this one here great so this is a rendering of what this one will look like this is a i want to say this is 33 by 50.

okay can your three funds be used for anything other than capital expenditures yes they can um are we considering other needs beyond capital uh based on the purchase orders that have been requested tonight it looks like it represents about 50 of the available lesser funds that's my quick guess i know that we've got some other considerations that are more academically related deanna talked about the gifted education could esther funds be used for gifted education funding we had gifted education curriculum within the direct ade said no so we did have that within there we cannot have the assessments nor the curriculum within the uh for gifted there's a couple curriculums on here now so um sr funds they did approve special education curriculum though okay so yes so there's there we do have ell curriculum within the grant um there is um special ed reading in our sr2 grant and really that's about all that's left to do within our sr2 grant is to find that special ed reading program okay i i just want to make sure that we're looking at some academic related needs in addition to the cap i'm i'm not saying any of this isn't appropriate i also think we have some academic needs in this school that could be considered for us for funding so we did include saturday schools our saturday school for the year paying staff that's going to work those tier three interventions for saturday will be in salaries for staff and that also within there is not only the saturday school but the after there's after school tutorials that are in there so we did take into consideration curriculum in putting together the budget okay for that now ms bannon you were on my capital budget committee yes no you're on everything mr latham was on my capital budgeting committee we did this back in january correct yes because when we put together this lesson we met as a group to determine what the capital needs of the district work and then once everybody had submitted what they thought their needs were it went back out to the committee so they could rank those items believe it or not 1 to 45 that's how many capital islands that have come up that the district actually needs the nice thing with this asset funding is it's going to allow us to get some of those bigger ticket items without touching our capital budget okay so that's that's why we're trying to use as much lesser money for those capital projects as possible also our title one title two title three title four a art specific two programs and materials and curriculum and supplies so that's how we purchase there's just not quite the wealth of dollars that happen to be in this or three right right any further questions comments mrs allen yes mrs price yes mr oscar yes mr ellery yes mr mcgivern oh yes motion passes thank you updated ptc calendar ptc is asking for the other items so we're adding trucker tree on october 29th grandparents bingo november 19th father daughter dance to be decided and teach your lunch march 23rd of next year entertain a motion in order for our insurance to cover an outside event like this yes question passes thank you okay we have items from the consent agenda bailey as a paraprofessional so i ask that that be pulled from the consent agenda because i'm a little bit confused about the hiring it had an effective date of i think august 23rd it was approved by the superintendent on september 9th and yet the employee was paid to work prior to board approval yes so as as stated and we have discussed before as a board in this case when it is a need for school supervision and safety and needing programmatic parapros and programmatic assistants and playground monitors that in the past we have discussed that if i would give the board notification that this was going to to be presented at the next board meeting if there was further objection than to let me know and i do realize miss kais that you asked if we could have a special meeting at that time to approve these positions and after i consulted mr mcgibbon then he felt like we did not need to have a special meeting so i did consult with legal and again at my superintendent's meeting discussing how superintendents handle when things when situations happen like this where we need personnel for the safety and well-being of our children and for our students for for our teachers to not have programmatic assistance or we have one on one students who need a one-on-one parapro because we only meet once a month it is difficult for us to plan for kids who come in to have to wait for a board meeting i do realize that we have discussed that in the future we will just have to have special board meetings emergency board meetings to get these positions approved um so the discussion took place on august 17th so between august 17th and august 23rd we could have had a board meeting with all respect to john richardson this is a violation of open meeting law and according to the attorney general you cannot make a legal decision without a board meeting and i think that we are a better board than that and we can operate within the law and so i would requestfully respect that in the future we do so agree okay someone would approve just b we're going through each item or all three just just be just be at this point yes just just b yes so yeah i'm sorry we need a motion all right dude wait a second a second okay any further discussion okay mrs allen yes mrs abstain mr austin yes ms valerie yes mr mcgivern yes motion professors thank you steve and cheryl lewis's playground monitors so i think this might have been the same situation that we talked about and so um you know it's the same issue so and i just want to add when we look at the cases in in the case of xenia and mr lewis they were current employees in a different position either as a playground monitor they had already gone through background checks we had already approved them in that capacity so it was again needing to do to make changes with our existing staff to do what was needed to cover these positions so it was moving from a playground monitor to a programmatic assistant position it was a bus driver assisting us as a playground monitor as well so they were i just want to reassure you that we did follow policy in terms of hiring background checks and references i'm not concerned about that but there was your approval on that document was september 9th there was no approval from the finance and no approval from hr on those personnel reviews so we had an employee that was receiving pay she was paid it's in the vouchers and we did not have board approval nor did we have superintendent review your superintendent review date was september 9.

and i think i saw some recent correspondence about this how how is that kids on quarantine that day how is that going to be it doesn't change so that's i appreciate that question because publicly oftentimes people think well my child's not there on that day then they're not counted or it's i've heard a lot of things in regards to that that day um it is if a student is enrolled so that kid might be absent might be quarantined might be a lot of things going on with that child that day but as long as they're still enrolled in our school corporation then they count the one thing that that's the count day there's a period of time that's required for us to actually get all the information submitted because there may be two school corporations claim the same kid you know a student may have withdrawn started somewhere else and that paperwork's not all the way through or we're just trying to figure out a student that maybe has not been here for a little bit but students enrolled we take that count we we do some conflict resolution and then submit that number now there is no ada anymore is that correct that's correct average daily membership yeah which probably could still be that terminology still gets confusing in terms of that kind of literal interpretation of that so yeah mr stenner dr roberts you talked about the the process of sorting out uh which corporation the student's a member of uh it's a bad term but i remember the term d ghosting yeah um surely that's gone down hasn't it yes yes i i don't i'm not aware of any really issues with that we had the virtual option a couple of years ago with one of the school corporations so that's where that could happen maybe a little bit more that that virtual school maybe is claiming the student conflict resolution occurs they still have the student but then in that case that was a big one uh publicly a couple of years ago they weren't then going to class or achieving credits or other things but but yeah that's that's really not an issue and in terms of school corporations so we pretty much know every day who the student members in our corporation are yeah yeah it's a daily change because we may have a student that has not been here for a few days and we have we have one story we have to track that down see what's happened and all of a sudden maybe they have moved uh with with a parent somewhere or with another guardian somewhere and sometimes it takes a little bit to track that down but it is determined and found out uh before the end of the process thank you good questions thank you others i know these take a lot of work we should give credit to sherry for putting up with all of this and then also all of those who on the staff who read the various forms just to be sure that we're up to speed and current with both state and federal law so thank you very much board commendation i know i can count on you mr graham count on me i've got uh three here that are actually commendations from principals bcsc principals themselves about things going on in their buildings um first from brett findlay at csa lincoln he shared that one of the many positive things happening at school this year is the return of parents as volunteers it's been very uplifting to see so many parents return to the building working in small groups making copies volunteering as book buddies and as a result each class at csa lincoln has at least two parents volunteering consistently and he went on to say uh the return of a school community approach to helping our children achieve success should be celebrated so yes aaron's back in the building at lincoln very good and from katy day principal at schmidt says they've been working very closely with their pto so that families know the great things that they do i've had teachers and office staff porch deliver school items and meals to families who are quarantined some examples of going above and beyond at schmidt as well as i'm sure is going on in other buildings they have a bus driver that works in their cafeteria during lunch hours to help out and get to know students better another driver who has been substitute teaching for them because he has such a great rapport with students many staff members and families have donated school supplies to ensure that every new child who enrolls has a set of school supplies and mrs day also added we even had a family donate 750 watt bottles of water just so every child in the school had one to refill so good news at schmidt and then lastly from mr payne principal at central this week at central uh is central is kindness week says they have some great things planned but the main event that their social studies teachers have planned is collecting items for the refugees from afghanistan that are currently at camp vaderbury and mr payne says we're excited to show our kindness beyond our school and into the community and then also from central more good news for mindy summers english teacher at central mr payne was just informed on friday that mindy summers is a finalist for the indiana association of secondary principals academic coach of the year and she's been the academic coach there for 13 years and and the track record of their success of their academic teams is is excellent so good news from those three schools absolutely thank you very much [Music] other accommodations all right school board member reports darn we haven't been to more committee meetings literacy task force met but they met without me okay so i don't have anything to report i know they're active and doing good work all right thank you for sharing that thank you i will say there's a lot of exciting things the redevelopment commission they do have a web page i encourage people to to view that there's a lot of exciting things happening downtown exhibit columbus drew me out and i got to see some of the additional renovations there's a lot of focus on walking paths safety is in mind of course with our students i've been sure to ask these questions but but it's pretty exciting stuff so i encourage people to please take a look at that offer suggestions there's a place to comment they're always looking for ideas great thanks for representing us there all right it's mr phillips turn you look so forward to this baited breath look forward to it all year long right good evening good evening thank you so i'll just uh remind you this is just a once a year process that we go through for the board to approve the tax supported budget for the following calendar year that's really a three-step process on your part and then one final approval by the department of local government finance tonight we'll do the just a work session uh you know you can um doctor should feel free to to recognize any of the board members to ask questions as we go along sure the next meeting during the september 27th meeting is a public hearing i'll do an abbreviated version of the presentation prior to that and then no presentation but just a vote for adopting the budget on at the october 25th meeting and then by the end of the year we usually have a final tax rate from the department of local government finance so i want to apologize up front the calculation for last year's budget everything in this year is as accurate as far as uh to the best of my knowledge but last year's budget if any of you i'm sure you saw that those numbers don't add up at the bottom um the the because this was a new budget item last year it's not included in the total here just the referendum operating budget so it's not included in so the comparison from 21 to 22 is off but the 22 numbers are correct so apologize for that the total with the operating referendum budget for the 21 current year budget um is 128 million 600 000 was so the increase between the two is 9.7 million or seven and a half percent so i will send this i will resend this tomorrow with those numbers again everything in the 2022 that you're going to be considering and voting on here over the next few meetings is accurate but the uh just left out that referendum operating budget from last year's from a comparison standpoint so the budget that we're proposing for 2022 is a seven and a half percent increase over the current year so where is that money coming from for the seven and a half percent primarily from an increase in state per pupil tuition support so last spring as the state considered their uh and received news towards the end of session the session that they had a much larger balance and and tax revenues than what they had prior uh they had anticipated the increased state per student tuition support at a level that they hadn't done in approximately 20 years so you can see where that's coming from this current i'm sorry last school year so july 1 of 20 through june 30th of 21 the per pupil amount was 57.03 and for the current school year 59.95 an increase of 5.1 percent and for next school year since the legislature adopts a two-year budget in the biennium it's another four percent on top of that so sixty two hundred and thirty five dollars per student in addition our adm estimates um for the current year i told you at the last board meeting that we estimated that we were going to be up maybe somewhere in the neighborhood of 120 students i'm still confident with that again the count day is friday it does take us a good two to three weeks to work through all any conflicts clean up the numbers before we have a final adm count but i'm pretty confident in that at this point so the current fall estimated adm would be 11 427 students which is 120 additional students so you can multiply that by the six thousand dollars per student and it ends up being a good chunk of money that we will have in increased state tuition support right now we would anticipate that about 400 of those students will be are enrolled in our virtual program so not virtual duty covered but actually enrolled in the cvp program and just a reminder we do receive just 85 percent of the state support for those students that are enrolled in the cvp program we do estimate the enrollment for this spring the adm again we do another adm count in february and half of the half of state funding is based upon that amount and based on the last several years of history we would we would put our estimate of decreased decrease in edm at about 120 students so up 120 for the fall and then down a similar number for the spring and then would anticipate that in this the fall of next year we'd be about flat from this year it's it's usually what we anticipate we do um for your for your information we have been trying to get a hold of the demographer to do an updated demography study for our our community um thankfully none of them said we're going to take your money your money and waste wasted they all said wait until after the census data comes in so we do have our engaging in conversations with demographers to do a study and give us another you know eight to ten year look at where they anticipate will be in the future and they'll be working on that after the data is released late fall early early january so mr phillips i am curious um and it isn't a fiscal question so ballpark the percentage of new uh learners that are at virtual pathway are you asking about this wouldn't mean there's something about that that we are offering columbus virtual pathway that is um bringing student new new students to bcsc to bcsc i don't have a number on that i've heard some estimates but i don't have a final number i don't know if mr jensen has any or not but we can bring that to you okay what's the ballpark so some students i think we don't have a significant percentage yet okay outside the corporation okay just curious so this is just a you know an example of some of the assumptions we have to make when we build the budget we actually have three adm counts that are unknown that we have to to make some assumptions when we build the budget so some expenditure assumptions for the coming year budget this is education fund still the total budget would be about 73.4 million before transfers between education and operations and 84.2 after an increase in certified staff of 16 you might remember last year when we stood here and did this we decreased the certified staff by 13.

i believe that we will not have to reduce our bus the buses that we purchase because of pension bond replacement so might be the last time i ever talk about that i hope so i think a trivia question later on the um so in 202 the budget buses that we will order here in the spring of 22 um nine of those buses will be purchased with operations fund and that's on that uh on that line down there and then the remaining three from the operating referendum fund so again we've advertised to the public back when we proposed the operating referendum that a good proportion of this money would go towards student safety and security and one primary reason for that was to reduce the number of buses that were more than 12 years old and so these additional three buses uh each year will help us get to that by i believe 2024 until we have no buses that are older than 12 years old on the and then this is from the education fund so transfers from the education fund again i know a couple of you are relatively new to the board back four years ago the legislature changed the way that they they wanted schools to account for spending and they divided education and operations separately but at the time a large number of expenditures in the education fund that they said needed to move to the operations fund were funded by revenues coming from the education fund side so there's a long list of expenditures that we budget for on the education fund side and then we expend them on the operation side and just transfer them funds to them and so the those expenditures mainly include custodians and mainly uh admin administrative level offices like my own dr roberts dr pleak those expenditures all move custodians skilled trades when i mentioned earlier that transfer from the education fund to the operations fund and so the increase the large increase of you know a little over two million dollars there again is mainly coming from the fact that we are budgeting for all the skilled trades in the education fund side before we transfer them in addition the nine percent um increase a large proportion of this is custodial salaries and so a nine percent increase in those expenditures for the increase that started in in july is where this increase is coming from and so here's a summary again of those transfers from between operations and education 10.8 million moving from education to operations that's utilities and insurance or big ones custodial services the sros the portion that's not covered by the operating referendum and then some of the administrative costs expenditures that move to education are all technology that have always been in cpf in the past but they're related to student learning they're devices and and tech support people that work with kids in the classroom and in the buildings to support learning and so the net transfer is 7.1 million which is 8.4 percent of the education fund budget which is well below the 15 threshold that the the state recommends there if you go above that you get slapped on the wrist so again there is the summary of the total operations fund budget next is debt service funds the debt service fund is up about 2.5 million dollars from last year and that was mainly as we saw the assessed value go up by six percent we were able to budget for the um upcoming elementary elementary bonds right there we anticipate the payment next year being about four point almost four point three million dollars next year but all of that can be done again with keeping the tax rate flat thanks to the assessed value increase of six percent and you can see we did pay off the 20 20 20 geo bond in 21.

this will be out on the fourth and fifth grade playground so if you're over by the library doors it'll be in that area on the upper playground just about the tops of the posts are 13 feet high so it provides plenty of room to play ball and everything else that little pit is included in this pricing that is what they call a gaga ball pit it's sort of like um what's that game you think it's a ball dodgeball but instead of throwing it overhand it's rolled underpants it's also going to have the seating there so it makes a great outdoor learning area as well so teachers can bring their kids outside to do some outdoor education but this is another one of those you know large areas that has multiple purposes so i'm bringing that to you tonight for your approvals i just want to add that we have thank you michelle been trying to raise money for years um ptc has donated some money probably five six thousand dollars to us but you know that very puts a dent in the 97 000 order on what's needed mrs vinson and i we looked out for special grants we've written a few for um some cancer grants that are out there to prevent cancer prevention that they're very hard to come by because most of the schools that receive the grants have a higher percentage of pre-reduced lunch students than we do that determines the poverty rate so we are not at we're you know holding at 37 to 40 percent so most grants are awarded to schools that have 80 to 90 percent free and reduced because they figure that we have funds somewhere but rarely can we use funds for shade because we typically use our friends for curriculum and materials and supplies for students and teachers that directly impact them in the classroom so i'm super excited that we were able to get this with our sm3 funding and that it was actually approved by the state as an allowable expenditure with our sr3 funds it took us some time but we finally got it to go first remind me where that one goes this will be up on the fourth and fifth grade playground okay um up along away from the building so you've got the fourth and fifth grade pod here then you've got our grass area and then so on the far end of that grass area is where that will be what kind of ground covering is that under there it's an artistic rendering it's not it doesn't come with that we're working on the grass or the turf area for that yeah yeah so just use the rendering not for the graph because it benches but it'll have the benches that will have the garbage can it'll be covered [Music] me i looked at the specs last week it's a it's a substantial warranty on that for you it's like a 25 year warranty 25 years i thought it was pretty impressive assuming the student business i think the price is very fair priced out residential versions of this stuff this stuff is crazy expensive and to get even that one structure plus the other two for event 100 is amazing i think couple of questions craig that um that were not even necessarily directly related to this purchase order but we've been provided this list of capital priorities uh in in today's material and you and i chatted about this when we met a couple of weeks ago and at that point in time you kind of had this divided up between priority one two and three i don't i don't see that on here but um i just i just put it on that sheet in numerical okay as it went down so that first left column goes from one to like 25.

the employee was paid the employee was brought on an effective date of august 23rd there was no board approval no superintendent review no finance review no no hr review well hold on let me make sure that this straight there um they would if they were already employed they would get paid as usual i don't think she was employed in the capacity that it transferred over and it's a legal decision to move a position to move a person to a new position that's a legal decision and a different obligation of funds so it's the same issue and it's you know we we just know what we need to do in the future and the open meeting laws of the state of arizona whether we like them or not are very clear on how we should handle this agreement entertainment please yes i'm confused because we have from our attorney who interprets the open meeting law regulations legislation whatever you want to call it that we are following that protocol by what we're doing and so i disagree with that that we are violating it his pay grade is much above mine so i've got to go we're paying them um to go with that further discussion just um the the par specifically if i recall did not indicate whether these were new or replacement positions i i understand that mr lewis was employed as a bus driver but now he's becoming a playground monitor is that the new position or a replacement he's replacing z as it says right it was like a domino now that's mrs lewis is replacing that's at the end so we had two people only one of which i believe was a current employee is that correct yes so we are talking about a new position here not just a replacement it was a position that we already had discussed as being needed and we just hadn't hired we hadn't found because we hadn't done interviews and had applicants come in if i may the board approved the additional position months ago for a additional playground monitor we'd have months without anyone applying and then all of a sudden we had a couple apply literally a couple and so that is where all of a sudden we were able to do that and then at the same time we did end up needing because as the district our need when a special needs student moves in and they come in with their iep it's mandatory that we start them promptly for state law and when they require a one-on-one or programmatic assistant we have to act accordingly to get them in otherwise we're in violation of educational law and so we immediately knew we had the employee on staff and were able to move them over and then so the second monitor was for that one so that was the two positions we didn't add a playground monitor um per se like right then it was approved by the board months and months ago but we weren't able to fulfill that and so a lot of us were filling in if those of you who i know some of the board members have been out there at lunch miss cravos myself mr curtis you've been filling in that position um until we had the proper um applicant that we could well the only thing i would ask is for for more clarity on on whether these are new positions or replacement positions there are check box on the part for them and if in fact and i and i understand what you're saying steve uh but you know i i didn't go back and look at months ago minutes uh and and it could have been in here that this particular position was approved in the march 22nd uh board meeting whatever uh in in in those minutes so i think that clarity would help us look at these okay and mr osterly the um the actual email from our attorney does in fact state that the superintendent's email asked board members to indicate agreement or disagreement with the matter or matter set out in an email communication this should be considered polling the board which is not appropriate so our attorney's response was this is not appropriate in addition to the response from the attorney general which also states that board members must ensure that the board's business is conducted at public meetings and may not use email to circumvent the open meeting law requirements so miss kaisen i just want to iterate that he did say that the superintendent can inform the board of prior agenda items that's correct but you asked us to give you approval to hire the employees in the email of august 17th and i said if you have and i always say if you have any questions or concerns please feel free to contact me so again it's it's it's communication to inform the board of activities and items that will be on the board agenda and if any of you would like any of the items to be on a board agenda that's it's a different item and that's and the the five of us can communicate openly so if i wanted to send the other four an email and say i'd like to have more shelter more shade on the agenda that would be okay that's not a violation of the open meeting law where where this gets turned around is when the polling just as the just as the attorney indicated here that email was not an email of announcing that it was going to be on the agenda it was asking for permission to hire the employees and that's why he said it is considered polling right so again i will say in the future these are items that you can expect to see on the agenda due to the fact that we need more supervision we're having um we have a new special ed student and we need to get this on the item at that point you don't respond at all if you want to respond to say what you want in an emergency meeting based on what i emailed then that's what we'll do the problem is when you hire the person you've made a legal obligation and you've done a legal obligation without board approval so what we need to do here is the purpose of this discussion for me is to number one protect the board from any violation of open meeting law and also to protect the school and he also said he was going to send me a document in in ways that the board can legally do that where we may have a contract or a form that notifies the employee you may start on this day although the board may not approve it on this day be prepared there's other complicated ways to get around that but again i just think the easiest thing is we'll just have to plan emergency meetings since we only need once a month that we will have to make sure that we get these positions filled when we have the need for students and staff well we'll clearly have to leave more than once a month yes and the discussion as far as i'm concerned and we have proposed before to meet twice a month which you know we haven't received board approval on that so i just think that we need to the only thing i would get though that i think this board has been pretty amenable to show up for special meetings and and if we've got an emergency situation where we really need to get staff on board call the special meeting i i think if under extraordinary circumstances we will either be there or we'll participate on the telephone right and i think that would protect us against us call a special meeting let's have the board meeting let's approve the hires and then everybody's is legal okay further discussion can i add something real quick to this i know i'm the finance guy and this has nothing to do with the money but i i would just like to say in this rico's defense that the majority of districts across this state will will do their hiring practices just like this this has come across generally in the board packet it'll say pending board approval so an employee could start three weeks prior to a board meeting but with that pending board approval that's that's the line that says yes or no your employment continues after the board was that in our packet well i'm sorry was that in our packet no it was not but i'm just trying to give you some some background information as to how the majority of the districts across the state and i can attest to every district in navajo and apache county as well as the majority of the districts in maricopa county and i can't talk to pima county because i'm still rather new here but miss rico within her um superintendent's group within the pm account she could speak better on that than i could so i just wanted to kind of throw that out there as a as a defense for mrs rico she doesn't need a defense well it sounds like it sounds like we're trying to work as a board and prevent because you see if we all started responding to that that's an open meeting law violation and that's a 500 fine for every everybody who starts responding to that but mrs if you keep throwing her out open meaning a lot of violations if that is the case it is your duty to self-report as an opportunity i actually believe that i did call mrs rico your self-reporting is not to mrs rico it's the state okay i think we're finished any further discussion okay mrs allen yes mrs i'm staying [Music] yes and i asked that to be removed from the uh agenda because it is for a fundraiser to um to fund shade structures for the preschool and kindergarten playground area and i'm wondering why we didn't get them shade too so right now the preschool has a large change structure already okay so using asset funds to go for the majority of the students i'm considering that they already have a large shade structure they already have portable umbrellas at the preschool that is why that the preschool does not include it speaking with the preschool director we are looking at funding for that we still have money from btc so we're just looking at other avenues outside of the esser fund so would that be to be spent in the future on upgrading the shade structure adding to it and placing this so we added we added the padding area at the preschool playground so we would look at something to cover that size of an area but that is why it was not included in the s or funding i'll let you get a question please on the fundraiser sir any further discussion okay mrs ellen yes mrs tice yes mr australian thank you mr ellery yes mr mckinnon yes mr professor thank you uh some fender october events well they're all there and you see september 20th we is our pima county school board superintendent collaborative meeting at 5 pm at the by count and that is a in-person meeting and um you are to let monika know if you will be attending and we have the asb pool county meeting from flight to center which will be virtual as well and i don't believe we've received a link to that one yet okay okay any questions on that okay what's the governing board information discussion well before i came here i was at the jted on south park and that is without a doubt one of the most exciting high schools in pima county and it has almost already outgrown itself and they've been open for a little bit less than a year they're having their grand opening on october 8th they are looking at adding two new schools in the very soon coming years they just received a matching grant of 2.5 million dollars they will pay off the school within seven years that they currently have the next school that they they build is going to be for nursing assistants and lpns or something like that and then they'll be building another one now the reason why i think that's so important to us is because we have eighth graders and we need to make sure that our eighth graders know that this is an option there is fourth year funding for some jted programs and i think it is really exciting to know that our kids have that option from drone training to whatever you call that when you make avatars and make them run around whatever that's called there were kids there doing that it was pretty amazing to see what's going on there and it just gives me so much hope for our kids when they leave here so our kids we just got to science and math them up because i saw a whole lot of science and math going on today i think they were fooling them and making them think it wasn't really science and math but they were buying into it and there was just a ton of cool stuff and then i learned that kelly's daughter graduated from that court got a certificate so that's it thank you thank you i i really do appreciate your jtip program and i'm looking at different options for my my 10th grader for next year i'm just really happy to see a lot of our supporting programs finally getting developed like um gt and all of that um i think that's what this school has been missing and i'm excited for it to take us to the next level i really don't have anything major although i gotta admit i just found out what a gaga ball is good because that's a new one and i was happy to vote for it because we got a very strong advocate in having my full-time students here so i appreciate your feedback that's important i would just say so my son is in 10th grade at walden and it's happened a ton of time of his life and a lot of it was because his time here and in that he looks forward to going into geometry at the end of the day thank you mrs fanny and he's like well none of the other ones around me know anything so you know you can poo-poo continental all you want and just he's just having a ball and part of it is high school and girls and getting six feet tall now and just the way that they're teaching some stuff like his first week in chemistry they did um what's that tick tock videos but it was on chemistry stuff like how did his group did safety so they were doing tech talk videos on that they do game days and geometry on fridays and the kid has just changed i mean granted but you know you and your peers gave him that foundation can i say i add to that yeah mrs my son is also in geometry in 10th grade over there and he currently has a b because he has not done a single homework assignment and he has hundreds and everything else every test and everything else so he would no one assignment he got a 95 in so he would have like a 99 point something if he would have done if he would do his homework and i think that's another testament i don't have much but it sure is nice to see sports back up in the room that is uh to me that is it's a lot of fun i certainly enjoy it so many things so monday is uh cross country here yes starts at 3 45 i think there's like four or five different schools that come here from rio rico to saurida it's a big crowd yeah so it's it's quite the little event it's about 100 degrees all right thank you folks we will reset to sign documents [Music]

so this gets us back to that level and plus a few more students as we added the cvp option and our adm was up non-certified staff somewhere in the neighborhood of 13 but that changes as dr pleat can attest often as we add in and add non-certified staff as needed throughout the course of the year the increase in the salary line for the budget for the education fund is nine point six percent that includes added staff so it's not a nine percent nine point six percent increase in pay it's just all the money spent on salaries next year is anticipated to be nine point six percent higher than this year our assumption is that the health premium would go up at a maximum of five percent it could be less than that but we'll be working on that as a health trust meets um dr bill's over the next uh we usually make that determination in october at our october meeting and then the other large increase over this year is substitutes we're budgeting a 35 percent increase in substitute costs this isn't because we necessarily have more need for substitute it's that the cost of employing them has gone up dramatically we increased the pay we added last uh i think when it was last spring or middle of the year last year in the midst of our um our covid staffing crisis we added a stipend if you subbed a certain number of days in a month we pay you an extra 100 we've continued that this year additionally we've continued to employ permanent subs so we've posted those positions we've hired some and then they've turned around and get hired for permanent positions with us but we've hired permanent subs to always be filling jobs with benefits and so that's a an additional cost there as well so here is a picture of the education fund budget last year to this year the increase of about 9.8 percent over the prior year salaries and benefits line you can see there is about 95.5 you might remember the last two years in a row that was more in the neighborhood of uh 97 to 98 the reason that that is back down in the 95 level has nothing to do with us spending less on salaries you saw that we're spending more on salaries it's actually because you remember the last two years we've actually budgeted for technology equipment to go on to a geo bond this year we did not issue a geo bond to pay for equipment so there's about one and a half million dollars in additional funds right here on this line for technology equipment so that then of course uh increases the denominator there reducing the percentage but still the education fund budget is more than 95 percent salaries and benefits before we dr shed i wonder before we leave this slide could you talk a little bit about the impact we had some speakers this evening i know there have been articles about the impact of federal funds on our budgeting process stimulus funds i think started coming during calendar 2020 might have been the first batch um how do those funds figure into this uh this slide it's a good question mr stinner it's a long-held practice on the part of both bcsc and the state and federal government that they don't intermingle federal funds with your local funds we also know that federal funds could theoretically go away at the end of next year or increase and double and so we don't take anything that would be here and use federal funds to fund it instead and we don't push federal funds into this to boost the education fund we keep them as separate as possible the education i'm sorry the esser funds are cares act one and then sr2 and sr3 those three pieces of federal legislation are completely separate that's why i think it was last board meeting you approved all of those grants um the title ones the title twos the title fours all of those federal grants are kept separate from this we don't intermingle our local tax supported funds with federal funds thank you so in the other revenues line there that's going from 3.8 to 4.9 um how are those funds different from the the ones that you just talked about the esser and the cares great question and good catch there with the grants up there so the only grant that is included in here is the summer school grant so the the state of indiana funds a state level grant that is we we usually recoup about a hundred thousand of our somewhere around 120 to 150 000 we spend on summer school every year they reimburse expenses and it's a specific pot of money that they never increase you just get your slice however depending on how much you spend during the course of the year but um those fluctuate just depending on the the federal revenue up there is actually only the it's called impact aid and it is based on the two townships that are up where atterbury is the federal government has a complex formula where they figure out how much we lose out on the property taxes from those areas being federal and they send us it has been about two hundred thousand dollars per year since i've been in this position and i think about 15 years ago it was a much larger amount but it hasn't deviated from that amount for several years but we put it in the education fund budget and then the in the increase there from 21 to 22 is actually in the transfers from education to operations so when we're going through this budgeting process we're budgeting to spend these funds in particular when you give us a financial report you're taking all of our revenues and expenditures into account i think you give us one at the end of every quarter the the the um quarterly financial report that i give is also just on our local tax supported funds okay so it matches this budget yes correct gotcha and when do we look back and say okay the locally tax supported dollars the federal dollars this is what it all added up to is that just once a year that we look at that uh once every six months six months you submit a data uh a report to the department of education called the form nine every time you use it and then the president's role you it's been i think four years probably since you were there mr stinner but there's a it's 200 pages long that gives every single line item that we spent from all of our all of our funds and we submit that every six months they're actually available online too right now you can go look at any six month period or any calendar year period or any fiscal year period and pull up those to see every dollar that we spent from all the sources correct correct every fund every dollar in every fund sorry any other questions on the education fund budget so each time i'll just come back to the the slide and show you the each of those just highlighted and so that was the education fund budget next is the operations fund the next largest dollar amount that we spend the revenue assumptions that we're making here the operations fund for the last several years increases by a quotient that is the six-year rolling average of non-farm income in the state of indiana now you say so that's non-farm income how did it go up by 4.3 percent for this year well all of that unemployment aid is considered income so in calendar year 2020 when we were actually afraid that as we planned for next year we were afraid that that might actually hurt as the unemployment rate went up it might actually hurt our operating fund revenues we found out that federal unemployment aid is considered taxable income and so it counted in that number and so we didn't have a huge drop in this year so that maximum levy increased by 4.3 percent in addition the assessed value and the county increased by six percent which that just helps us fund at the same tax rate and pay for uh increases in cost of materials things like technology that has that has gone up astronomically as well as salaries and benefits for employees while still keeping the tax rate flat so an increase when the av increases by more than the lack maximum level levy does that really is helpful to keep the tax rate flat tax cap losses in the operations fund that's the only fund in which we experience tax cap losses actual 2021 tax cap losses will be about 2.2 million and the estimates from the dlgf for next year are about 2.3 million again there's three categories there residential and rental and agricultural and then business and those are at one two and three percent so there's each person that owns one of those kinds of properties is gonna pay a maximum of their assessed value at either one percent two percent or three percent anything that's above that we experience as tax cap losses as do the other taxing entities in the county um on this slide it looks like i mean if i take the 2.2 million in actual tax cap losses and compare compared to the max levy we're in the neighborhood at 10 loss is that it's correct fair and is that number changing is it going up is it going down it has changed dramatically for us recently but it didn't flattened out so we were experiencing under a million dollars until four years ago and then crept up to one and a half million and then this year at 2.2 and again we're seeing it level out at 2.3 this year and that's probably because of the increase in assessed value okay because av going up helps capture those revenues without increasing tax rates thank you you're welcome so on the operations fund side from an expenditure standpoint large capital expenditures again the last two years that we have put on go bonds that we paid through the debt service fund have come back onto our onto our operating education fund bus replacement being one of those about 1.4 million and then the technology equipment of about 1.6 million 1.3 of moves back over to the education fund because it's an educational expenditure 1.3 million of those are for devices being used by students so that's education fund about 300 000 being used by folks like me and i'm an operations fund guy we have about 1.1 million dollars in small cpf projects that average well less than fifty thousand dollars per project we usually stay around one point million dollars one million dollars per year in that category this year a slightly larger amount we have nine hundred thousand in large cpf project this year we've talked to you over the last two years about the fact that our operations fund cash cash balance has been higher than normal and have intended to start bringing some larger cpf projects to you for approval and this is the first time we're doing that so 500 000 to replace the remaining roof at taylorsville the portion that was not replaced before i believe that's in just the kindergarten area and then 400 000 to replace east footballs visitors bleachers as dr bozeman announced at the football game the northeast football even i think they got some cheers from the north side of the of the fans that night and then two additional positions a routing coordinator additional routing coordinator and transportation and then a maintenance supervisor to separate from the custodial separate those two any questions about the operations fund expenditures for 2022 go to the table then again just to compare those um you see the the bottom down there is actually a slight decrease from the prior year just for the cpf portion of the of the project so the operations fund again is made up of those three funds that used to be separate cpf transportation and bus replacement they're all together but told you for years that i'll keep showing you them separately so that you can view those but a slight decrease in just the cpf portion of that that's mainly because skilled trades had not been budgeted for in the operations side but on the i'm sorry had been had been budgeted on the operation side instead of the education fund side and should have been so we've always just trued that up at the end of the year with our last transfer between education and operations but this year i'm budgeting it accurately on the transportation side you'll see the increase there is uh this is all um yeah so property and equipment this is the bus replacement fund so you can see it went up from 200 300 000 basically to 1.5 that's the bus replacement fund again we had budgeted that from a bond last year and then the increase in salary and benefits reflect the 9 increase that we started back on july 1 for all support staff that's very straightforward there just a note on the bus replacement fund we always have to advertise this publicly separately and so here's some detail for you um we will place replace 12 buses at an approximate cost of 1.75 million and for those of you that have been around for a while do a little cheer inside there is no pension bond replacement offset required here so this is the first time in since 2006.

i'd like to point out a couple of the the big you can see several things that roll off of our debt service in the next several years the uh this is an old our uh renovation repair bond uh a geo bond in 2024 the central middle school project and uh busy bees renovation from 2011 all both were often 25 so there's a lot of debt rolling off in the next several years and this is the referendum debt fund i should say 2022 at the top another correction for me to make again essentially flat and will remain so for the remainder of that through and then the rep referendum operating fund which was new last year the only changes are increases in the safety and security column the teacher increases will remain 5.3 million dollars per year and support staff salary and salary related benefits at 1.45 million the increases here are related to two things just a regular five percent increase for things like buses and uh the sros that we pay for through the operating referendum budget but additionally um the uh counseling counts grant that we expect to roll off we had budgeted only six months of it and this year next year we budgeted a full year and so that's the associated increase uh the three percent increase there and so the total budget summary again uh this number should be 1.128 128 million and seven and a half percent increase over 20 21.

okay can your three funds be used for anything other than capital expenditures yes they can um are we considering other needs beyond capital uh based on the purchase orders that have been requested tonight it looks like it represents about 50 of the available lesser funds that's my quick guess i know that we've got some other considerations that are more academically related deanna talked about the gifted education could esther funds be used for gifted education funding we had gifted education curriculum within the direct ade said no so we did have that within there we cannot have the assessments nor the curriculum within the uh for gifted there's a couple curriculums on here now so um sr funds they did approve special education curriculum though okay so yes so there's there we do have ell curriculum within the grant um there is um special ed reading in our sr2 grant and really that's about all that's left to do within our sr2 grant is to find that special ed reading program okay i i just want to make sure that we're looking at some academic related needs in addition to the cap i'm i'm not saying any of this isn't appropriate i also think we have some academic needs in this school that could be considered for us for funding so we did include saturday schools our saturday school for the year paying staff that's going to work those tier three interventions for saturday will be in salaries for staff and that also within there is not only the saturday school but the after there's after school tutorials that are in there so we did take into consideration curriculum in putting together the budget okay for that now ms bannon you were on my capital budget committee yes no you're on everything mr latham was on my capital budgeting committee we did this back in january correct yes because when we put together this lesson we met as a group to determine what the capital needs of the district work and then once everybody had submitted what they thought their needs were it went back out to the committee so they could rank those items believe it or not 1 to 45 that's how many capital islands that have come up that the district actually needs the nice thing with this asset funding is it's going to allow us to get some of those bigger ticket items without touching our capital budget okay so that's that's why we're trying to use as much lesser money for those capital projects as possible also our title one title two title three title four a art specific two programs and materials and curriculum and supplies so that's how we purchase there's just not quite the wealth of dollars that happen to be in this or three right right any further questions comments mrs allen yes mrs price yes mr oscar yes mr ellery yes mr mcgivern oh yes motion passes thank you updated ptc calendar ptc is asking for the other items so we're adding trucker tree on october 29th grandparents bingo november 19th father daughter dance to be decided and teach your lunch march 23rd of next year entertain a motion in order for our insurance to cover an outside event like this yes question passes thank you okay we have items from the consent agenda bailey as a paraprofessional so i ask that that be pulled from the consent agenda because i'm a little bit confused about the hiring it had an effective date of i think august 23rd it was approved by the superintendent on september 9th and yet the employee was paid to work prior to board approval yes so as as stated and we have discussed before as a board in this case when it is a need for school supervision and safety and needing programmatic parapros and programmatic assistants and playground monitors that in the past we have discussed that if i would give the board notification that this was going to to be presented at the next board meeting if there was further objection than to let me know and i do realize miss kais that you asked if we could have a special meeting at that time to approve these positions and after i consulted mr mcgibbon then he felt like we did not need to have a special meeting so i did consult with legal and again at my superintendent's meeting discussing how superintendents handle when things when situations happen like this where we need personnel for the safety and well-being of our children and for our students for for our teachers to not have programmatic assistance or we have one on one students who need a one-on-one parapro because we only meet once a month it is difficult for us to plan for kids who come in to have to wait for a board meeting i do realize that we have discussed that in the future we will just have to have special board meetings emergency board meetings to get these positions approved um so the discussion took place on august 17th so between august 17th and august 23rd we could have had a board meeting with all respect to john richardson this is a violation of open meeting law and according to the attorney general you cannot make a legal decision without a board meeting and i think that we are a better board than that and we can operate within the law and so i would requestfully respect that in the future we do so agree okay someone would approve just b we're going through each item or all three just just be just be at this point yes just just b yes so yeah i'm sorry we need a motion all right dude wait a second a second okay any further discussion okay mrs allen yes mrs abstain mr austin yes ms valerie yes mr mcgivern yes motion professors thank you steve and cheryl lewis's playground monitors so i think this might have been the same situation that we talked about and so um you know it's the same issue so and i just want to add when we look at the cases in in the case of xenia and mr lewis they were current employees in a different position either as a playground monitor they had already gone through background checks we had already approved them in that capacity so it was again needing to do to make changes with our existing staff to do what was needed to cover these positions so it was moving from a playground monitor to a programmatic assistant position it was a bus driver assisting us as a playground monitor as well so they were i just want to reassure you that we did follow policy in terms of hiring background checks and references i'm not concerned about that but there was your approval on that document was september 9th there was no approval from the finance and no approval from hr on those personnel reviews so we had an employee that was receiving pay she was paid it's in the vouchers and we did not have board approval nor did we have superintendent review your superintendent review date was september 9.

i believe that we will not have to reduce our bus the buses that we purchase because of pension bond replacement so might be the last time i ever talk about that i hope so i think a trivia question later on the um so in 202 the budget buses that we will order here in the spring of 22 um nine of those buses will be purchased with operations fund and that's on that uh on that line down there and then the remaining three from the operating referendum fund so again we've advertised to the public back when we proposed the operating referendum that a good proportion of this money would go towards student safety and security and one primary reason for that was to reduce the number of buses that were more than 12 years old and so these additional three buses uh each year will help us get to that by i believe 2024 until we have no buses that are older than 12 years old on the and then this is from the education fund so transfers from the education fund again i know a couple of you are relatively new to the board back four years ago the legislature changed the way that they they wanted schools to account for spending and they divided education and operations separately but at the time a large number of expenditures in the education fund that they said needed to move to the operations fund were funded by revenues coming from the education fund side so there's a long list of expenditures that we budget for on the education fund side and then we expend them on the operation side and just transfer them funds to them and so the those expenditures mainly include custodians and mainly uh admin administrative level offices like my own dr roberts dr pleak those expenditures all move custodians skilled trades when i mentioned earlier that transfer from the education fund to the operations fund and so the increase the large increase of you know a little over two million dollars there again is mainly coming from the fact that we are budgeting for all the skilled trades in the education fund side before we transfer them in addition the nine percent um increase a large proportion of this is custodial salaries and so a nine percent increase in those expenditures for the increase that started in in july is where this increase is coming from and so here's a summary again of those transfers from between operations and education 10.8 million moving from education to operations that's utilities and insurance or big ones custodial services the sros the portion that's not covered by the operating referendum and then some of the administrative costs expenditures that move to education are all technology that have always been in cpf in the past but they're related to student learning they're devices and and tech support people that work with kids in the classroom and in the buildings to support learning and so the net transfer is 7.1 million which is 8.4 percent of the education fund budget which is well below the 15 threshold that the the state recommends there if you go above that you get slapped on the wrist so again there is the summary of the total operations fund budget next is debt service funds the debt service fund is up about 2.5 million dollars from last year and that was mainly as we saw the assessed value go up by six percent we were able to budget for the um upcoming elementary elementary bonds right there we anticipate the payment next year being about four point almost four point three million dollars next year but all of that can be done again with keeping the tax rate flat thanks to the assessed value increase of six percent and you can see we did pay off the 20 20 20 geo bond in 21.

just to give you a picture of where we've been in each of our tax supported funds over the last several years you can see where our cash balance went up last year and the january one balance for this year was up uh mainly because revenue is higher than what we expected and expenditures lower than what we expected on things like utilities and transportation and even even staff rainy day fund we replenished again you all approved a transfer 1.4 million back into the rainy day fund earlier this year and so that's anticipated to be back at the 6.3 million that had been prior to 2019 and there's the operations fund balance again that i showed you that we're going to start drawing down with larger projects and then the debt fund cash balance will continue to track down a little bit i mentioned to you before that as older debt rolls off newer debt is only allowed to carry a smaller cash balance 15 percent of the next year's anticipated payment as opposed to 50 percent on old debt so that will continue to track down even if we add more debt and so just a reminder the next uh next step is a public hearing on september 27th any other questions on that all right well done question see how thorough you are thank you very much and dr pleek you're up for a report to us good evening the nine pathway pair educators as you will see on the screen in front of you they started the year have been getting acclimated to their new roles at the schools they were selected to fill the roles at they met last friday for their first cohort meeting and during the meeting they received they reviewed expectations reviewed an mou and signed it as well as signed up for their coursework that will begin mid-october all online quarterly meetings will be held with them to develop relationships support and skill set this program meets district needs in securing future teachers who have been trained in bcsc systems and culture and who are already contributing to and invested in our community their principals and mentor teachers are already working with them to provide the support and will do so throughout their pathway to teacher licensure i will keep you up to date as this progresses throughout its timeline and we're very proud to introduce our pathway educators to you they were here last friday afternoon and very excited to serve in this capacity so i think we're very lucky we have some future teachers ahead of us thank you nice thank you are there questions about this program all right thank you very much doctor said i just like to commend dr fleek and her work and and others on this program this is a example of our one example of our grow your own uh efforts to to make sure that we can grow our own teachers and and get them into the system so i'm looking forward to seeing how this continues to progress so thank you all right thank you okay we're to the how yeah just a few tonight maybe as about as small as we're going to have a through e are really always on here then we have the policy revisions for you so into the regular school board meeting from our last one august to 23rd supplemental contracts were in your packet field trips professionally school fundraisers and the claims and payroll claims from september 13th about 1.2 million dollars then a pre-run from for the month of august about 12.8 million dollars in the payroll that was dated august the 27th of about 2.7 million dollars it covers the work days of august the second to the 15th normal payroll that included the first pay for returning teachers and the first pay for bus drivers and then the last one are the is that set of uh policy revisions i gave to you earlier so volume 33 number two those are my recommendations all right thank you very much so i will entertain a motion for approval of five a through f as they've been presented to us so move thank you miss day hofdwyer is there a second i'll go with mr bryant this time are there any particular questions of dr roberts on these items i don't do good teacher wait time do i all right i'll jump in okay [Music] mr phillips and i talked to i think at the end of the last meeting about some special pages that are in the claims and payroll packet now uh this time they were about page i don't know about page 25 and page 50 but it's an ad test station as i understand it an ad testation to us that these documents have all been reviewed they're all subjected to the right processes in terms of accuracy and he's attesting to that to us now in writing at every every time the claims and payroll are submitted all right thank you very much all of those who was there something else no i was thinking mr phillips all right all of those who approve items five a through f as they've been presented to us if you'd signify by saying i i those opposed they're all approved dr roberts dr pleek i request approval of the human resource recommendations as presented this evening all right thank you i'll entertain a motion for approval of these human resources recommendations so move thank you dr bills is there a second second thank you miss wilden are there questions individuals have of dr pleek all right though all of those approving our human resources recommendations as presented to us if you'd signify by saying i i those opposed there you go thank you dr pleak so we always end our meetings with an opportunity for board members to make additional comments if you would choose i'll start this way with doc pat all right dr bills nothing tonight thank you all right thank you mr stenner thank you just a note i know we've all been thinking about the family and friends of lily streevil we'll continue to keep them in our thoughts and prayers and hope for healing thank you this day of dwyer nothing this evening all right thank you miss wilden uh i'm still impressed by those kids that presented that art project so i'm still thrilling that and i promise you mr ryan i will go to the library this week sir okay you've inspired me thank you mr grimes um yeah just a great job again to dr hack mr johnson all the other staff and students in c4 with their exhibit columbus that is super impressive very cool stuff also good luck to mrs summers at central i think believe a week from today is when the indiana academic coach of the year will be announced so best wishes to her on that and then lastly just i guess just kind of a thanks to teachers and students that continue to uh try to make sense out of a very i mean incredibly chaotic time throughout you know all the sickness and quarantines and everything that uh teachers and students have to juggle and and all doing their very best as tough as as tough as things are truly truly we're all grateful um i appreciated that our presentation again with the students were just so impressive but also reflective that education here at bcsc is really a community effort and there are so many involved in it we embrace the entire community and what is offered to our students and they just shine it's just so impressive thank you too to mr phillips and to really our leadership team we are a financially sound place um not every school corporation can say that um and i appreciate all the work that goes into presenting those budgets to us our next school board meeting will be september 27th at 6 30.

i'd like to point out a couple of the the big you can see several things that roll off of our debt service in the next several years the uh this is an old our uh renovation repair bond uh a geo bond in 2024 the central middle school project and uh busy bees renovation from 2011 all both were often 25 so there's a lot of debt rolling off in the next several years and this is the referendum debt fund i should say 2022 at the top another correction for me to make again essentially flat and will remain so for the remainder of that through and then the rep referendum operating fund which was new last year the only changes are increases in the safety and security column the teacher increases will remain 5.3 million dollars per year and support staff salary and salary related benefits at 1.45 million the increases here are related to two things just a regular five percent increase for things like buses and uh the sros that we pay for through the operating referendum budget but additionally um the uh counseling counts grant that we expect to roll off we had budgeted only six months of it and this year next year we budgeted a full year and so that's the associated increase uh the three percent increase there and so the total budget summary again uh this number should be 1.128 128 million and seven and a half percent increase over 20 21.

we will be here again oh is there something you'd like to say i would just very quickly given our efforts to recruit teachers and you just approved a brand new one jerome is up here and will be teaching out at mount healthy for us so that's that's awesome to see drew joining our force and then i want to thank dave and jason for hanging in there and seeing some important stuff i know we have a lot of conversations about a lot of things but a budget conversation covering about 140 million dollars of spending is important important dialogue so i appreciate you guys hanging in and dave i didn't notice the purdue shirt uh i just didn't see anything let's hear it thank you dr all right thank you so much thank you for all who have attended or listened to our meeting we now stand adjourned you

just to give you a picture of where we've been in each of our tax supported funds over the last several years you can see where our cash balance went up last year and the january one balance for this year was up uh mainly because revenue is higher than what we expected and expenditures lower than what we expected on things like utilities and transportation and even even staff rainy day fund we replenished again you all approved a transfer 1.4 million back into the rainy day fund earlier this year and so that's anticipated to be back at the 6.3 million that had been prior to 2019 and there's the operations fund balance again that i showed you that we're going to start drawing down with larger projects and then the debt fund cash balance will continue to track down a little bit i mentioned to you before that as older debt rolls off newer debt is only allowed to carry a smaller cash balance 15 percent of the next year's anticipated payment as opposed to 50 percent on old debt so that will continue to track down even if we add more debt and so just a reminder the next uh next step is a public hearing on september 27th any other questions on that all right well done question see how thorough you are thank you very much and dr pleek you're up for a report to us good evening the nine pathway pair educators as you will see on the screen in front of you they started the year have been getting acclimated to their new roles at the schools they were selected to fill the roles at they met last friday for their first cohort meeting and during the meeting they received they reviewed expectations reviewed an mou and signed it as well as signed up for their coursework that will begin mid-october all online quarterly meetings will be held with them to develop relationships support and skill set this program meets district needs in securing future teachers who have been trained in bcsc systems and culture and who are already contributing to and invested in our community their principals and mentor teachers are already working with them to provide the support and will do so throughout their pathway to teacher licensure i will keep you up to date as this progresses throughout its timeline and we're very proud to introduce our pathway educators to you they were here last friday afternoon and very excited to serve in this capacity so i think we're very lucky we have some future teachers ahead of us thank you nice thank you are there questions about this program all right thank you very much doctor said i just like to commend dr fleek and her work and and others on this program this is a example of our one example of our grow your own uh efforts to to make sure that we can grow our own teachers and and get them into the system so i'm looking forward to seeing how this continues to progress so thank you all right thank you okay we're to the how yeah just a few tonight maybe as about as small as we're going to have a through e are really always on here then we have the policy revisions for you so into the regular school board meeting from our last one august to 23rd supplemental contracts were in your packet field trips professionally school fundraisers and the claims and payroll claims from september 13th about 1.2 million dollars then a pre-run from for the month of august about 12.8 million dollars in the payroll that was dated august the 27th of about 2.7 million dollars it covers the work days of august the second to the 15th normal payroll that included the first pay for returning teachers and the first pay for bus drivers and then the last one are the is that set of uh policy revisions i gave to you earlier so volume 33 number two those are my recommendations all right thank you very much so i will entertain a motion for approval of five a through f as they've been presented to us so move thank you miss day hofdwyer is there a second i'll go with mr bryant this time are there any particular questions of dr roberts on these items i don't do good teacher wait time do i all right i'll jump in okay [Music] mr phillips and i talked to i think at the end of the last meeting about some special pages that are in the claims and payroll packet now uh this time they were about page i don't know about page 25 and page 50 but it's an ad test station as i understand it an ad testation to us that these documents have all been reviewed they're all subjected to the right processes in terms of accuracy and he's attesting to that to us now in writing at every every time the claims and payroll are submitted all right thank you very much all of those who was there something else no i was thinking mr phillips all right all of those who approve items five a through f as they've been presented to us if you'd signify by saying i i those opposed they're all approved dr roberts dr pleek i request approval of the human resource recommendations as presented this evening all right thank you i'll entertain a motion for approval of these human resources recommendations so move thank you dr bills is there a second second thank you miss wilden are there questions individuals have of dr pleek all right though all of those approving our human resources recommendations as presented to us if you'd signify by saying i i those opposed there you go thank you dr pleak so we always end our meetings with an opportunity for board members to make additional comments if you would choose i'll start this way with doc pat all right dr bills nothing tonight thank you all right thank you mr stenner thank you just a note i know we've all been thinking about the family and friends of lily streevil we'll continue to keep them in our thoughts and prayers and hope for healing thank you this day of dwyer nothing this evening all right thank you miss wilden uh i'm still impressed by those kids that presented that art project so i'm still thrilling that and i promise you mr ryan i will go to the library this week sir okay you've inspired me thank you mr grimes um yeah just a great job again to dr hack mr johnson all the other staff and students in c4 with their exhibit columbus that is super impressive very cool stuff also good luck to mrs summers at central i think believe a week from today is when the indiana academic coach of the year will be announced so best wishes to her on that and then lastly just i guess just kind of a thanks to teachers and students that continue to uh try to make sense out of a very i mean incredibly chaotic time throughout you know all the sickness and quarantines and everything that uh teachers and students have to juggle and and all doing their very best as tough as as tough as things are truly truly we're all grateful um i appreciated that our presentation again with the students were just so impressive but also reflective that education here at bcsc is really a community effort and there are so many involved in it we embrace the entire community and what is offered to our students and they just shine it's just so impressive thank you too to mr phillips and to really our leadership team we are a financially sound place um not every school corporation can say that um and i appreciate all the work that goes into presenting those budgets to us our next school board meeting will be september 27th at 6 30.

knowing where we live work study and recreate does not change the past but a thorough understanding of the ongoing consequences of this past can empower us in our work to create a future that supports human flourishing and justice for all individuals thank you very much so where he will now go through the roll call and missy will administer the roll call but as we do so um i'd like to have our three new commissioners um jonathan overpeck also known as peck uh uh judith uh or edie uh or smitty edith sorry or edie um juno and nicholas cole stevenson introduce themselves as well as each one of the other or uh the former commissioners all of us presence commissioners also to give a very brief um introduction of yourself to each of our three new commissioners and to welcome them so missy if you would uh go through the roll call and as you go through the roll call um or each one of us as we respond to the roll call please also give the location where you're joining the meeting from thank you very much thank you commissioner hukham um good afternoon chuck hook i'm from my office in ann arbor today um brief background i have about 42 years experience in the energy industry ranging from design construction commissioning operation of generating plants transmission distribution building energy systems pretty much an energy group worked on a lot of renewable energy battery storage infrastructure as well try to support the city on a lot of policy statements i work with the state of michigan michigan public service commission a lot as a consultant and in various other fashions and i have my own consulting practice so i use that quite a bit as well so uh welcome to the new commissioners look forward to working with you all thanks michelle commissioner mccomber hi um i'm uh calling from my home in ann arbor and um i've been on the energy commission uh what i think going on five or six years previous to that i was on parks commission for two three year terms i my day job is finance director at a local nonprofit that also does work in the area of energy renewable energy eb's et cetera and i'll leave it there thank you commissioner commissioner fleeby first of all welcome to the energy commission it's good to have some new blood um my name is mark cleavy i've been doing my first solar project 1975 worked for the as manager of the energy office uh and at the state level work for a number of cities and counties and businesses and renewable energy and spend i'm currently representing the uh vice president of the great lakes renewable energy association which is an industry association representing solar interests in michigan um and uh look forward to hearing your thoughts on solar energy commissioner levin i believe is not with us thank you i'm john mursky i'm an ann arbor native uh went to the university of michigan i'm left for graduate school and moved back in 2015 i worked my entire career for robert bosch the german conglomerate where i had a number of different positions in regional and global business unit management and then also was responsible for north american corporate functions technical and engineering functions i've been on the energy commission since and have been chair for a little over a year and i'm married um my wife and i will have our 39th anniversary this uh thursday and um we have two grown children that both live outside of the area and welcome to our three new commissioners thanks jim mursky vice chair colvin garcia my name is carleen colvin garcia and i'm joining you this evening from my home in ann arbor and um i um the background in clean transportation and i currently am focused focusing on electric vehicle charging and i uh come to the energy commission i've been on the energy commission since and uh i was very interested in figuring out how the city and the school district were together to bring solar power to the district so that really was a great opportunity to learn about uh all the activity the energy commission was was involved in and um fortunately i was able to help get a grant for the local steam school they had they were the first school in the district to get solar power installed on their roof and um i just continued to attend energy commission meetings and then i became a commissioner and i've been active since then my most recent significant result that i helped to deliver was co-authoring with the great group here in the commission the the ev readiness ordinance that went into effect early this year and welcome to all three of you and during our orientation my my microphone on my computer wasn't working so now at least you get to hear my voice you very much commissioner mccoy hi everyone um my name is ember i'm a phd student at the university of michigan in school for environment and sustainability um i've been i'm trying to figure out how long i've been a commissioner somewhere between two and three years um i moved to ann arbor in 2015 and have either been a student or a staff member at seas um that entire time and a lot of i've done and continued to do a lot of energy related organizing um outside of that in the state and in other states um yeah i think i first came to that an energy commission meeting when i was also coming as a resident um working on trying to get dte to stop building new natural gas plants um unfortunately that plant was built um but that was my first introduction to the ec and yeah i'm calling from ann arbor thank you thank you commissioner mccoy mr george uh thank you missy uh robert george uh calling in from ann arbor uh i am a recent uh resident of an auburn i've been on the commission going on year two i work for the laborers union i'm a member of local 499 i do policy work primarily with cities and counties across the state our members do a lot of energy projects ranging from renewable to nuclear uh to gas across the state so um involved in that way with energy as well as being active with the parks commission and serving as a commissioner at the county level uh in that capacity uh thank you um uh missy thank you very much commissioner kerber yes i'm larry kerber i'm calling from here in ann arbor i guess i started out life as an engineer and came to ann arbor to do my mba at the university of michigan basically never left so i'm a long term ann arbor resident i've been on the energy commission for about a year my background is i've been in various corporate positions but i've spent the last five years working for a local solar developer developing primarily around washington county and welcome new commissioners thank you commissioner kerber councilmember briggs thank you i'm here in ann arbor i represent city council for the fifth ward which is on the west side and my day job is running an organization called scenic michigan so a lot of work on scenic conservation issues and then i have a background in a lot of sort of transportation alternative transportation issues as well as land use serving on the planning commission before it was on council welcome to our new commissioners and to everybody else who's serving as well thank you councilmember councilmember radina hey um i'm charles tredina and i represent ward three of city councils since november and have been on the energy commission for that full time as well um i live in the arbor oaks bryant neighborhood um and uh honestly i have to say i am often incredibly impressed at just the breadth of experience and knowledge that we have on this commission and so i really enjoy learning from folks here um prior to getting involved actually this week i've been very engaged in energy commission work at council but prior to joining the energy commission in my previous experience i was um president of the jim toy community center which is the lgbtq center here but before moving back to ann arbor i worked for state representative kate siegel in lansing and uh one of the primary things that kind of got me interested and passionate about energy work is um that her district was ground zero for the enbridge oil spill and so we dealt with a lot of that um and and the cleanup and the repercussions from that and so that's really what got me interested in this work to begin with so thanks to the new commissioners for joining thank you and to our new commissioners let's start with commissioner over peck hello everyone uh yes as missy knows i enjoy going by the name of peck i am um i've returned to michigan four years ago i grew up in jackson in the metro area until i went to middle school then i was uh east and then i migrated after a bunch of schooling out west where i've been a climate scientist for about um 40 years yikes and uh doing all sorts of more natural climate science but i work a lot with social scientists as well as i noted i came back to michigan four years ago i've actually married into a michigan family so i've been coming here for about 35 years in the summers but i came back to be serve as the inaugural dean of the school for environment and sustainability seas i'm really happy to have a current phd student on the same commission ember good to see you as well as at least one alum i believe uh edie um and uh nope two we got missy too missy and i speaking of uh are also serving together on the governor's no you're not on that we served on the president's commission on carbon neutrality so we came up with a plan for michigan university of michigan to go carbon neutral uh we're the largest university in the country research university to have such a plan and also to decarbonize our endowment let me start that process in a pretty aggressive way i am on the governor's climate solutions council as well and uh it's terrific that i've been invited to be on this commission after serving for a couple years on the or maybe it was just one year i've seen uh with covid every all time has been lost on the environmental commission i'm much more focused in my career now on climate action on energy solutions as well as ensuring a transition to a sustainable and just uh world so very happy to join you all and i applaud what you've been doing and look forward to doing more with you thanks pat commissioner juno hello everyone i'm edie juno um i moved to ann arbor from traverse city in 2017 for graduate school at seas where i focus on conservation and also environmental policy um since then i've been working as a professional in a non-profit focusing on both kind of forest policy and and climate policy kind of at that intersection of energy and natural climate solutions um yeah and really excited to meet everyone and to be here thank you commissioner stevenson uh yeah i'm a senior statistics student at michigan right now calling from ann arbor on campus i'm part of the susan's climate lobby we advocate for a carbon fee and dividend bill i'm also was an editor for the michigan foreign policy council i did most of my research uh on environmental issues in that space so you'd be using state-owned energy i could live in florida and i've worked for a lot of climate surveying uh down there for a non-profit called volo foundation um and we just did a lot of stuff on uh hurricane impacts and heat injects and things like that and uh happy to meet everyone and good to be here to have you and i do believe that commissioner 11 joined us yes i'm here i'm having some internet issues so i can't use a video at the moment hopefully i won't get disconnected do you mind just telling us where you are connecting from oh okay sorry yes i am still at my house in ann arbor great uh you have a quorum and actually 100 um thank you thanks and noah can you introduce yourself real quickly in your background and then missy we're not going to let you get away from saying a few words about yourself too uh yes hopefully you can hear me okay um i am also i guess sort of a seas alumni i don't know it wasn't c's at the time so i don't know what to call myself anymore um but that was my first introduction to ann arbor and i eventually went on to uh law school uh with a specialty in environmental law at uh lewis and clark and uh i have haven't done stuff directly on energy but more with uh clean air issues um with stationary sources as uh my background that's most related to the energy commission and uh currently live on the west side of ann arbor and i have two kids that go to steam and uh good to be working with you all thanks noah hi everyone i'm missy stoltz i know i think everyone on the line in some way shape or form i'm really lucky to be the first official head of the office of sustainability and innovations for the city of ann arbor we view ourselves as the caretaker varsity's audacious ambitious but essential goal to reach decarbonization by 2030 and my background is working i've worked for work around now closer to 20 years now uh with local populations indigenous populations around the nation on climate efforts including resilience climate mitigation as well as equity programs so excited to be here and to work with you thank you everyone and i'm also incredibly honored to serve with all of you i learned a lot from you not just in these meetings but in a lot of the emails that we also exchange behind the scenes and in conversations things like that so it's really great and i think our three new commissioners are going to add a lot of new diversity and experience and knowledge to the group so it's great um i just so you uh just to acknowledge them we have two of missy's staff that are going to be presenting later and they can introduce themselves later in the meeting um so having completed the roll call uh let's move on to approval of the agenda hopefully everybody has had a chance to look at the agenda and we can have a motion to approve the agenda along with a second motion to approve the agenda thank you and a second second second from bridget thank you commissioner mccumber and commissioner george all those in favor of approving the agenda as posted say i or raise your hand hi that passes unanimously thank you very much uh next order of business is approval of the minutes so we are approving the minutes of the july 13th meeting if that's by memory i think that's the right date they are posted in legistar and hopefully we've had a chance to review them as i have and can i get someone to make a motion to approve the minutes council member briggs and a second from commissioner hook um all those in favor again say aye or raise your hands i again those are approved unanimously so we knew now move on to uh new business and um first point on the agenda um prior to public input is going to be election of officers and um before i turn it over to missy to administer that she agreed to do so i just wanted to say a few things article six of our bylaws ask or state that we are to elect a chair and a vice chair every year in addition we also have on the agenda to elect a liaison to the environmental commission i currently serve um in that role as well as obviously as chair the official date for uh commissioners is um start date of 6 1 to may 31st and elections are supposed to take place no later than december we got a little bit out of whack with covet and so we're holding that election now it still is before december um and what i'd like to mention is that um there are also term limits of three years for chair and vice chair both carlene and i are serving in our first let's say year year and a half but i have served for three years as um environmental commission uh liaison so that officially does not um fall under the bylaws um in the requirement um but i want you to take that into consideration um when um nominating and voting for people uh to represent us or a person to represent us on the environmental commission so missy will you please um take over under mister this first taking any nominations and then any uh comments and statements and then administer the vote happy to you chimerski so at this point i think we should start with chair uh we i would certainly entertain if anyone wants to nominate or self-nominate someone to be chair of the energy commission would anyone like to nominate hey missy i'd like to nominate john mursky to retain his chair position if he's so willing thank you so much um and uh will go commissioner mursky are you willing to consider that i i am willing to do so great do i have any other nominations hearing that i would entertain uh a formal motion to appoint john mercury as chair of the energy commission for a one-year term sounds like it sounds like my duty since i nominated him so i i now formally nominate him each year commissioner george would you like to second i would sorry about that chuck that's great all right uh i'd like to take a vote at this point all those in favor of chair mursky retaining his chair for one more year please say i or him all this opposed congratulations sharomerski i think at this point i can hand this back over to you to facilitate thank you thanks missy thanks for the vote of confidence uh so um the next position is uh vice chair and i would like to entertain nominations for the vice chair position so i'll do the same i think carlene if you're willing to be our vice chair you did a great job last year so we'd like to i'd like to propose carleen continue in that role if she's willing are you willing charlene yes i'm willing to serve again as vice chair together with chair mursky thank you are there any other nominations okay uh do we need to actually do a formal uh nominee or a movement okay we need to move to nominate uh carlink uh karen garcia for vice chair do we have someone um that will move to nominate her and then a second i move that we nominate carlene colin garcia to serve as vice chair thank you commissioner do we have a second second commissioner so all those in favor of uh electing colin garcia for our vice commissioner please raise your hand or say aye all right hi congratulations carlene i look forward to working with you again we've been um i think very um both compatible but also complementary uh carlene has experience and uh approaches that are different than mine and she helps me a lot behind the scenes so thanks thank you everyone so the next position is um environmental uh liaison to the environmental commission and um i'd like to just before i um open it up for nominations would just like to say that i'm i hope somebody else steps forward i'm more than willing to do it again but what i would ask is that if someone does so that they obviously be a regular participant in meetings but also in working groups there's a lot of really good work that the environmental commission does and so we i think be best served if we have somebody who is going to play an active role not only in those meetings but also in the behind the scenes activities of working groups and things like that so do we have someone that's interested in doing that yes chuck do you i'd like to nominate ember mccoy if she's willing to serve as our environmental commission lazy amber i appreciate that but i do not think i have the capacity to take it on but thank you so john i'd like to ask a question um we're not going to wait until you retire to accept that fight me go ahead chuck oh is that mark go ahead i'd like to ask a question do any of our yeah our three new commission um great background and a combination of environmental and energy issues and i think the you know the the opportunity to bring the environmental commission and the energy commission into closer uh synchronicity going forward in behalf of the ann arbor's uh climate plan is is the real challenge um and we have three new people with exquisite uh background in all those two areas so would any of the three of you be willing to do it and if so i'd more than happy to nominate you jonathan you want to be nominated you know i don't think i have the capacity i'm like ember i mean okay i i have been serving on it and uh i don't think there's any way i could do two of these uh because i think you really need to do you just it takes time and as john mentioned uh they do have the working groups i was able to be on that committee without being on a working group and you know i mean it didn't make me feel like i was shirking duty because you have some really dedicated people but on the other hand there's a wide range of issues that you want to stay up on and so it's at least a pretty busy one long night a month and uh with with some reading in separation all right that's that leaves edie and uh robert or excuse me not you moved cole either are you two interested i would be willing to do it well then how about you call i'd be willing to join a working group but if he wants to go ahead and do the liaison i'm happy to live okay then i'd like to nominate e for the environmental commission liaison position great uh commissioner our council member radina if you had something you wanted to say i think no no i think i think if he wants to do that that's great i i was uh i didn't see them jump at it initially so i was worried they weren't excited but but if eating is not i think i think having a fresh perspective in both roles could be really helpful yeah i would be happy so uh do we have any other nominations uh could we have a formal motion then to nominate edie and a psychic mode from commissioner clevy and commissioner peck over pick so i think this is a great nomination and uh by the way edu shouldn't feel bad at all i will continue to stay active in the working groups and i think it's great that you're willing to step up and serve on both commissions that's uh that's huge so um all those in favor of uh e juno representing us on the environmental commission say i or raise your hands congratulations edie that's a that's an auspicious first first night on the energy commission okay so we can now move on to the next point in the agenda which is public comment or public input and i'll read my standard statement here uh this is an opportunity for persons to speak for up to three minutes if you are watching on ctn please call nine 888-788-0099 four eight seven seven eight five three five two four seven and enter meeting id nine one three five seven three this information is also displayed on the meeting agenda and the video feed city staff will select callers that have raised their hand one by one using the last three digits of your phone number in order to electronically raise your hand to indicate your desire to speak please press star 9 on your phone you will hear an automated announcement and that the host assuming that the host is willing or allowing you to speak and when speaking please move to a quiet area to mute any background noise so that we may hear you clearly please state your name and address at the beginning of your comments and by the way i think i need to say you also need to press star nine to or personally star six to actually speak to unmute your phone so missy do we have anybody that's interested in speaking yeah caller ending in two two eight hello hello can you hear me yes we do hi my name is greg woodring i'm with ann arbor for public power i'm a frequent caller and i'm excited to see all of the new energy commissioners my group has been working for the last year now to push for this idea of a municipal utility in ann arbor we think it's a good idea because we have seen what other municipal utilities in the state do they have cheaper power lower they have lower rates on their power they have more reliable power their power goes down less often which in the face of these recent storms seems very relevant dte's infrastructure is extremely out of date and as climate change gets worse these storms are only going to get more powerful and it's only going to get more important that we have strong resilient infrastructure which we can do on our own terms if we take control of the utility but as i think is most important to all of us we really care about meeting our 2030 climate neutrality goals and we do not believe that there is any way to do this without moving towards a municipal utility cte has said that they will not be phasing out coal until 2040 and they will not ever phase out natural gas that is unacceptable and out of turn line with the goals that ann arbor has set and the goals that the ipcc tells us is needed in order for the planet to survive so i was very excited to see conversation on this topic in the city council earlier this week i was disappointed that the vote was moved back but i hope that that will allow you all to have some healthy discussion about this but please i really hope that you move forward with a feasibility study soon so that we can get moving on this very important project because we at ann arbor for public power believe it's a good idea jeff irwin and yusuf robbie who spoke at our recent fundraiser i think it's a good idea and a lot of the people in the community think it'll a great idea uh based on of all of the support we've gotten while going out canvassing door-to-door so really hope that you make some good progress on that issue really going to be listening closely to hear that discussion um we really really hope that we can get some solid answers on what this would cost the city to do and what kind of revenue it could bring back to the city what is uh the logistics of setting this up and what can the citizens expect if they go down this route thank you all for your time bye and thank you for your comments you see anyone else no cher mursky oh here we go we have a caller ending in one three four yes thank you dr saltz and chair mursky i'm ken garber 28 haverhill court by the way the zoom meeting idea on the published agenda does not work commissioner mccoy just now provided me with the correct meeting id and the previous caller got it also um anyway i also favor exploring the muni option but because community solar is on your agenda i'm going to talk about the landfill solar project this won't be true community solar because dte will own it the electricity will flow into dte's regional grid not to subscribers the city's website says there is no guarantee that the city and township would receive the physical electrons that are being generated at the solar energy facility instead we have a pilot project where the city will be the anchor tenant to presumably distribute wrecks or other credits to subscribers to allow them to claim renewable electricity i hesitated to speak tonight since everyone on console likes this deal and probably i'm not well enough informed to understand it and city staff has put a lot of work into it over years when i asked back in june the reason for dte ownership staff answered that there's a liability associated with a cap landfill and if panels broke and damaged the landfill individual subscribers would be legally liable for repairs and that wasn't the best way to come into community solar fair enough i wouldn't have guessed that subscribers would be individually liable but couldn't the city purchase some kind of group insurance coverage and is the liability risk great enough to justify turning it over to dte this will be a very valuable asset in terms of both power and money 24 megawatts are about six percent of our city's total power need and it's by far our biggest community solar opportunity any others discussed tonight will pale in comparison michael rivet dte's manager of product development told city council last year that the project will cost 40 to 50 million dollars plus or minus 30 percent while we don't yet know the true cost it's in the tens of millions of dollars of course we should make this investment but must we then give it away if the city owned the project i'm guessing that state law restricts local power distribution mr kinch may very well address that tonight but if we established a parallel utility to compete with dte as paul fenn advised back in march the city could legally distribute that electricity same goes for the full muni option so it's not an asset to be surrendered lightly again i may be missing something obvious and i'm very happy to be set straight about why this is a good deal for this city but right now i just don't see it thank you oh the meeting id on the calendar invite is 937-6751-6819 so it's the same phone number but it's that the calendar invite meeting id changed i'll look into that i'm not sure what actually happened there but uh caller ending in one two zero or i'm sorry one two one color ending in one two one press star six to unmute your phone hello yes okay sorry about that this is my first time doing it my name is alex nettle i'm a student in the area um i recently heard about the municipalization campaign and i just wanted to call in and voice my support for it um it really excites me because you know the climate is i mean we've all looked at the news right we all see the storms where i'll see the hurricanes we all see what's happening right now and i really hope that you guys move quickly on recommending a feasibility study um specifically because i um i'm sure we all remember what happened in detroit over the summer with the flooding i experienced it firsthand i got stuck in the city and it was very dangerous and i was one of the lucky ones to you know make it out pretty much unscathed other than you know actually witnessing that trauma firsthand but you know point being there's gonna be a lot more people who are going to get a lot more property damage a lot more lives lost if we don't move on climate change so like i said i'm very excited to hear about this feasibility study recommendation and i hope you that you guys uh move quickly on it thank you for your and time you for your comments anyone else calling to see that's all cheering okay thank you so we'll wait ten more seconds and if not then we will close that and move on to our first presentation okay let's move on so um we have a number of presentations tonight on community solar and that is timely i think also given the comments so missy do you want to introduce our first presenter and um we'll go from there yeah absolutely let me just move jenny over so our first presenter we are lucky enough to have jenny heater from the national renewable energy laboratory who's going to talk to us a little bit about community solar across the nation and then that'll be followed by a presentation looking at a community solar program that we have here in michigan and i believe jenny are you with us now i am here awesome okay let me make you a presenter okay create and share your screen i think i can do it now right can you see it okay uh no it says host disabled participant screenshot you are getting it now okay there we go great take it away awesome well thank you guys for having me today um it's a pleasure to learn about all of your backgrounds and what's going on in ann arbor um i was asked to present about national trends in community solar we have looked at this area in terms of deployment trends and also subscription trends and energy burden reduction potential for community solar this is a subset of data that nrel collects for the third annual time this year and it's part of an ongoing project to inform community solar creation across the country so i'm going to run through some slides and then yeah happy to take a q a after that so the first piece that we look at is just where and how large projects are across the country this map shows in the bubbles individual projects with project sizes from small to large and then we also see just total capacity and the state shading so you'll notice states like florida minnesota new york tend to have large amounts of installed capacity for community solar also massachusetts which is a little bit buried in the pink circles there as well some of the trends that i like to highlight on this slide are just differences in state policies and how that impacts deployment so some states have decided to cap their project sizes and you'll see in minnesota that projects there are typically around 5 megawatts or going down to 2 megawatts because of provisions in their policy however we see in states that have not have a not had a blanket wide say policy like arkansas and florida utilities there are developing projects that are much larger in size so going up to 80 megawatts in size that are still a subscription-based and credit-based model but not the smaller size projects like under five megawatts that some folks tend to think about when they think about community solar so overall across the country um as of the end of last year there were about 3.2 gigawatts of capacity and more than 1 600 projects across the country we have 39 states in washington dc covered but you will obviously notice that and we'll talk about this later the the deployment is pretty heavily concentrated in about 10 states as i mentioned ederell does gather data on projects from across the country and we work actually with the university of minnesota on this project to scan for announcements of new projects looking at utility websites for new projects that i've posted as well as in our states with a lot of deployment there frequently interconnection queues or other publicly available lists of community solar projects so i wanted to pull the list of projects that we have for michigan as you guys probably know there's not enabling legislation in michigan um so these are projects that have been voluntarily um uh developed by the utilities um so as of december of last year there were 11 projects that we found in michigan installed between 2013 and 2019 about seven megawatts of capacity overall um and a pretty diverse set of utilities um developing these projects so um we do typically in states with enabling policies see that that enabling policy covers the investor-owned utilities and see a lot of deployment there but our you know municipal utilities as well as cooperative utilities also tend to develop projects in some states that are typically smaller in size to serve their customers when we look at trends over time um this is a market that continues to grow year to year um cumulatively capacity has grown by more than 120 percent year-over-year since 2010 we do you know see this growth as basically a doubling on average year over year um i recently presented this and somebody asked me if we expect those trends to continue um nrl has not done a pure forecast of expected deployment but i do have a slide later on that talks about state queues of interconnect and interconnection queues for projects we expect to come online in 2011 or sorry 2020 and we had about 1100 megawatts come online so a lot of capacity coming online year to year still overall a small chunk of the overall solar market one of the trends we see in this space is that projects have become larger over time this is not really captured in the visualizations here but we are starting to see some of these very large 50 megawatt or larger community solar projects in recent years that is happening in florida and arizona previous projects in arkansas as well as georgia has some quite large projects so that is pulling some of our capacity numbers up on a year-to-year basis when we look at average project capacities though across the country they still are in that kind of two megawatt range um in terms of project size and some states have a size cap other states might just have provisions saying that the project has to be connected to the distribution system um instead of the transmission system or something like that so um consideration for just how um how folks define community solar i spoke a little bit about enabling legislation but this is a high-level summary of across the country which states have this enabling legislation this can take different forms some states are mandating community solar be offered by their regulated utilities other states have an approach that requires virtual net metering so it may not require a certain megawatt of community solar capacity be installed in the state but there is that enabling framework of virtual net metering that allows customers to receive bill credits from their community solar subscriptions um i don't think i put a slide in on this but we also tend to see that most of these states i think around 17 of these states have some type of provision for low and moderate income access to community solar whether that is a a carve out where they're saying a certain percentage of a project or a certain percentage of the overall portfolio has to serve lmi customers or some states have had targeted financial incentives for projects that include lmi subscribers or in some cases there are states who have a selection process for community solar projects and if there is an lmi component that is weighted um we're given more given more points in that weighting criteria um so that is an area that that we see a lot of interest in at the state level when we think about deployment in states that have supportive policies or enabling legislation versus those that don't the figure on the right there shows the voluntary participation states at about i think it's about 1200 megawatts and then our seats with enabling legislation total over 2 000 megawatts um there's a there's a lot of nuance here this is kind of the high level summary but the voluntary states are really driven on a capacity basis by those large projects in florida arkansas georgia and texas those four states cover about 80 of that voluntary participation bucket so if you think about you know michigan would fall into that voluntary participation column at 7 megawatts so pretty small compared to even those other voluntary states so when we look at this market going forward it's obviously very heavily driven by enabling frameworks and those large utility voluntary programs so this data here shows from states where there are projects that have been approved in some way or another um that could be either through a mandated framework or as the case of florida approval by the regulatory commission for florida power and light and duke energy to move forward with their projects we're looking at in the dark blue the operational projects and then the light blue the planned projects so um take away here is that we're definitely continuing to see growth in this market it still is pretty heavily um focused on a handful of states um the largest growth on a megawatt basis we expect to be in florida and new york florida as those utility programs roll out and new york as a lot of projects that have been approved for incentives are starting to be interconnected um that's not to say that other states are not active in this space and like we've seen a lot of activity in oregon as they work through their rules and regulatory process it's just a smaller program overall than we see in states like new york and irena minnesota okay so um the last piece i want to cover in my presentation is the value that folks receive when they subscribe to community solar projects this is something that nrl started to track for a lot of reasons but one is to really get a grounding in is community solar market that can save people money by subscribing and we have seen in the past a lot of utility programs that are um you know often called green pricing programs or adder programs where customers are you know paying one or two cents per kilowatt hour extra on their bill and a certain number of customers are willing and wanting to do that but we know that when products can save people money there will be greater adoption and greater support for deploying um renewable energy assets so we have a lot of detail behind this what we do is gather data on the subscription contracts that developers are using or utilities are using if they are the ones subscribing customers we can pull their rate tariff for each tariff or subscriber contract that we have we look at things like how many how many years the contract is for how much and how the customer pays so are they paying monthly are they paying annually and then are there any escalation rates or things like that included and then the last main piece is just how the customer is compensated for their generation so in most cases that's the retail rate that customers are compensated at but in some cases it may be more like a value of solar rate or some kind of custom rate that the utility has developed so we use all that information to calculate the net present value of a residential subscription to community solar and track that over time so this figure is showing in the dark blue um the average not present value of a residential subscription and we've also done a lot of scenario analysis so that's shown in the lighter blue there to vary things like discount rate utility escalation rates other things that maybe are a little bit more unknown just to explore how sensitive these net present values are to those external factors or more things that are more unknown um so what you see here is that there's obviously a trend towards having a positive net present value for residential subscribers in the earlier years we did see a lot a lot more projects that were not providing a positive net present value some of these were smaller projects so they're they're higher cost and these are projects that were developed before some of the big virtual net metering programs began to roll out in colorado minnesota massachusetts and new york so we do see those states as having value for customers and as those states deploy more we are starting to see that npv come up for residential subscribers so the next couple of slides are some of our new work focused on energy burden and we wanted to really answer the question of how can community solar reduce the energy burden of low and moderate income consumers we know that low and moderate income consumers spend more of their annual income on energy than other income groups we have a lot of data at doe and nrel to help us understand that framing there's a department of energy lead tool it's called where you can explore energy burden by income group by location it's really cool tool with a lot of data sounded like there were some data folks in this group so if you haven't seen that it is a pretty cool tool um but we wanted to layer into that essentially not just understanding how much people are currently paying and what their current energy burden is but then layering on what would that look like if a consumer in a different energy or sorry in a different income bracket were to subscribe to community solar and also subscribe to community solar with a low income adder as is the case in massachusetts and then we'll also talk about washington d.c so there's a lot on this figure but the key takeaways are in the blue bars that's where customers are at now what their energy burden percentages are now and then in the orange you're looking at how much lower does that get if you add community solar and then in the green it is um how much um you would be at with community solar with that low income matter so a couple key takeaways for me for this is that energy burden is more than just electricity so there are certain things that a community solar subscription will not address which means it's really important to think about uh for community solar subscribers what else could they be doing to address their energy consumption whether that's weatherization or efficiency to lower that heating load typically and then also if you focus on your lowest income brackets so the zero to 30 percent income bracket your reduction on a percentage basis is just going to be much greater because uh just pure math of expenditures over income so there really are you know some a lot of data layers underneath this but really allows us to illustrate the point of um our lowest income consumers need help the most and thinking about ways to target programs or policies to reduce their energy burden not just from community solar but other energy needs um so i think actually yeah two more slides um so this is looking at the same data but in a different framework we wanted to really frame out how much an example uh lowest income person or household might be spending on energy including electricity gas and fuel and then looking at what are the reductions in those yellow bars that come from community solar and then from that low income adder so you can see that overall for this modeled energy consumer this person is paying about 1100 a year and then if you look at what their reduction is it's about 400 a year so purely just on an electricity basis if we just look at electricity and not gas and fuel there is quite a large reduction in terms of the the amount of electricity bills that this consumer would have last example is one from washington d.c washington dc implemented a solar for all program which offers free community solar subscriptions to households below 80 of area median income the subscriptions are designed to offset approximately 50 percent of electricity bills for those consumers um so when we look at this program again in the blue we see the energy burden kind of business as usual and then adding in the solar for all subscription and green similar trend just based on economics and what what customers tend to pay but that zero to 30 percent income bracket sees the largest reduction i'm down to about 8.8 percent um but everybody is saving money if they are 80 or lower of area median income so that is the end of what i have today and happy to answer questions on this or what else is happening with community solar across the country thank you thank you jenny commissioners like to open things up for any questions that you might have commissioner over pick and then commissioner thanks that was a great presentation really appreciate it um uh what i'm interested in is the low income adder it it sounds like you're saying or implying implicitly that there might be better savings if the money is put into energy efficiency is there a comparison between giving uh you know essentially the low income adder uh for energy purchase or putting it into energy efficiency in the house or the dwelling yeah we have not done a comparison as part of this study you certainly could do that and look at the cost of installing efficiency measures versus providing a community solar subscription a lot of that will depend on like which which energy efficiency measures you install and are there existing state programs um that that provide money to do that or things like that um my my main point was that like let's not do these things in isolation so if you are offering a low income community solar program um don't just do that like make sure that the house is efficient and weatherized so that you can really target deep energy burden reductions thanks thanks mr cleavy then commissioner yeah um i was interested and what you thought um of all these models which ones are um at least most interesting for for michigan and what we're we're facing i appreciate washington dc models one of the few things i've seen them able to come together on in washington dc um i've been in meetings in lansing where dte energy has actually suggested that people who do energy efficiency on their house be charged more for their money because they are quote free riders so it's hard for me to see a way where our investor owned utilities are going to offer solar at below market rate retail rate um to anybody in in in this state um so we have an uphill battle here where where should michigan of all these different models um which ones you really work well with investor owned utilities um and and have have any of those investor-owned utilities actually done real community solar where subscribers are they're actually customers as opposed to you know blue chip stockholders um and are they actually uh passing on those dividends to those subscribers i.e ratepayers in the form of lower below market retail rates for fossil fuels is that actually happening or not so it is happening um and it can happen in a couple different ways um so you have the minnesota kind of model where as also happening in colorado with excel energy they are legislatively mandated to offer community solar and compensate customers for the wrecks associated with those projects so when you do the math customers in those states are saving money compared to just staying on their regular rate that's that's kind of the legislatively mandated model and you guys know more about michigan context and what dte or other utilities might push back against in terms of whether that is you know a feasible pathway the other model that we see is investor owned utilities who are offering these voluntary offering these programs voluntarily um so i mentioned florida power and light a couple times their model is slightly different in that they are very large solar projects and they're nearly 80 megawatts in size but they did work through a i would say pretty lengthy negotiation process with stakeholders to craft their program so that it does have a low income component to it i think there's like 30 or 35 megawatts that are dedicated to low-income consumers um i believe those consumers can never see their bill go up their provisions in there like that and then for the rest of the capacity i want to say customers are expected to save money after like seven or eight years so it is a a longer term investment from the customer perspective but you know if you think about the life of that subscription being 20 years and you start saving money you're seven um you will save money overall but there is that investment that customers need to make um so yeah i would say those are the the two models that we tend to see um uh there are variations particularly with like municipal and co-op utilities where they tend to you know have smaller projects and kind of want to pilot something out and see if their customers like it and some of those projects were developed really before solar was more cost effective so those customers may not be saving as much money or saving money at all but the co-op is kind of or muni has you know wanted to test out that approach commissioner i think you have raised your hand is that correct yep thanks john and thanks jenny for your presentation and to enroll for all the things you do for us to help us understand renewables and integration and so forth um the state of michigan is working on distributed energy in terms of um making it more accessible and i suspect that we're going to see some rules changing in that favor um if a if a city municipality had a say a 24 megawatt solar project they were looking at and wanted to go community um solar base from a concept point of view um could you just speak briefly on on how that's being facilitated financially are is it municipal bonds being used have you seen anything creative in terms of keeping the debt service and cost of those kinds of projects down so that the community solar subscription fees can also be lowered um that is a great question and not one that we have analyzed um so you're saying this 24 megawatt project would be owned by the city or yeah okay um so yeah i definitely not i'm not a municipal finance expert but we do have folks like that and hell um so if you want to send me a follow-up i'd be happy to connect you with some other folks my understanding is that there are ways to uh that cities have to finance projects in a more cost effective way but the challenge is with getting the investment solar investment tax credit and finding a way to um you know essentially that's like the price to be right um so that's kind of my high level understanding but i don't know if there are things beyond bonds or kind of a standard set of mechanisms for cities to use yep fair enough the tax credits really critical and if the city could find a way to structure that so that it would be financiable in a community solar environment i think there's projects out there that could be worked that way i think one of our other public speakers had a question on that so thank you for your comments appreciate them commissioner overpick you got a question again uh well just a point about this i mean there are um when the university of michigan was looking into this we have a couple economists in the school who did a study and they worked closely with folks at mit who were already doing this buying power purchase agreements and of course that's a way to fund a uh for-profit uh power developer um solar developer who can then take advantage of tax credits that a university its non-profit can't so that's an advantage of course you have to pay something to that developer and then you have to pay the debt unless you have some magical way to grow money on a tree or something like that um so that's a possibility the thing that they also uncovered however is that the cost of generating solar up here in michigan it's a lot more expensive than doing it in florida or texas or tennessee or anywhere down you know further south just because we don't get enough sunshine and when we do get sunshine in the winter it's you know it is a the sun's at a lower angle and that cuts it down too um what you're asking i think chuck is figure you can figure it out um and then you could do an rfp and see what you get then the other thing that got became an obstacle uh was that um unless you own the transmission you're going to pay for the transmission too and so uh dte in this case would have us uh you know have a choke point on our ability to get that energy from the uh landfill or whatever it was to the customer all this adds up and my guess is it adds up too much and that's probably why and if you have a funny feeling missy is thought it's all through um that's probably why we're thinking of your own municipal power and then we own the lines we own you know everything but then still is solar cheap enough to generate a good deal for us at this high latitude and i don't know the answer that's why i'm here i'm sure we could get the answer right missy mr cleavy did you have another question or yeah i just i just have a comment at chuck's point and although johnson's also i mean the the purple rates for third party fine are embarrassing low and every rate case that i see that comes out of lansing they're asking for it to go lower so you know generating to the utilities at somewhere between three and five cents a kilowatt hour as opposed to building it and using ourselves and offsetting electricity at 15 cents a kilowatt hour is a is a totally different situation so municipals that do this you know they're they're replacing expensive energy with this and 15 cents a kilowatt hour but you know for us to go float bounce and and be get in the game of building power and selling it on the open market to dte for you know under purple rules um you know i i i defy any economist even a university of michigan economist to figure out where the sweet spot is in that kind of a deal even with a 25-year life span on the on the power so um yeah i mean we're kind of stuck where either we convince you dte energy to sell us green power uh at a reasonable rate or we subsidize that power and give it to lower income people or we figure out another alternative municipalization has been posted as one alternative hopefully we can find others that uh work work even better but um you know we're stuck being rocking a hard place right now it seems to me on this this whole issue so i'm looking forward to figuring it out mark anyone else we have another presenter on the topic and so we might i mean i think missy also is going to make some comments too possibly um so i think maybe we'll move on to the next presentation which is i think more michigan-centric um jenny you're certainly welcome to stan and maybe there's some follow-up questions that relate to the material that you presented that come up later in the evening missy do you want to present our next presenter i see that john is waiting in the wings yeah hi um bye john thank you for joining us today next we have john john finch who actually carlene uh gets credit for really identifying jon as the speaker to talk to us a little bit about what's happening locally here in michigan with some community solar and so i'm going to attempt probably poorly if anyone can help me make sure you get audio when i play this video for john does anyone know the secret of zoom audio playing through youtube i'm gonna assume you don't hearing that okay so this may not work if not i will drop it here we go we're going to try can you see it okay you can't hear it or see it we can't okay missy when you shared did you select um share system audio when you shared your screen that is yeah yes i knew that was the thing to do you are the best this is now let me try again ready [Music] so [Music] thank you missy [Music] i'm going to give you a b-plus on the on the av stuff okay okay a minus b plus somewhere in there so thanks i was going to say um hello to jenny we are a part of the national community solar partnership and we've been the recipients of a couple technical support grants and it's been a great experience working with jenny and others across the nation uh with this with this opportunity with nrel and the doe and so forth uh i think one of my takeaways jenny from this and you probably have the same one is that uh no two community solar projects are the same uh they're all very different and they're all peculiar for a number of reasons and i see some experts on this call that i recognize chuck holcomb and mark levy uh among them and that we have all kinds of different situations within our communities as to what the regulations are and the policies are regarding energy whether it's um where it comes from the utilities whether or not you yourself can generate self-generate where you can locate it on and on and on and on so community solar is really about threading a pretty pretty tight needle to get that to get that right and i'll just tell you a little bit about our own experience doing this um and and then we can have a little bit of conversation about it i think a couple of my major takeaways from this and you saw that our hard work eventually paid off the project is in the ground it's producing electrons it's um working working pretty well we were recognized by a large trade association the state is having um the project of the year in 2019 we actually built um beat out a large wind farm project so it was a little bit of a david and goliath story our project is modest in its size it's only 345 kilo kilowatts but we got this going five six seven years ago now and at that time that was a relatively good sized project and moreover it was a project that could fit on the particular site where we're located you saw how green that site is it even looks prettier today because as part of our on building out the solar project we included habit habitat restoration we have pollinators and native grasses that we planted there and it's taken us a couple few years to get ahead of the invasives and the weeds and now i'm proud to say if you go out there today you're going to see black eyed susans and milkweed and all kinds of forbs and grasses it's quite it's quite beautiful and we're we're very pleased about that and there's actually an upside to planting this kind of vegetation around solar panels and that upside is that we don't have to mow that site we don't have to get in there and cut grass because these these plants go to a certain height they're not affecting at all the panel's productions and they take care of themselves so it has a kind of a twofer to it and then i would add a three-fer to it if i might the site we're located in east lansing and some of you may be from east lansing or know it um i i guess there's a university there somewhere as well i actually went there my son went to university of michigan i worked at university of michigan so we're all one happy family um that's actually a capped landfill it's a closed landfill that we located the project on so it's a site that's never going to have any redevelopment use you're never going to put in tim hortons on that site you're never going to put a daycare center on that site and and it happens to be wonderfully proximate to distribution lines of the board of water and light they were an important partner of ours actually chuck so you know right in that corridor on our side of the street bwl has distribution line on the other side of the street consumers energy has a distribution line so locating community solar i think is an interesting exercise in that i think that we can identify among all of our communities in the state of michigan legacy industrial sites legacy mining sites legacy dumps that could be good candidates for community solar because community solar is like i said ours is 345 kilo kilowatts which is small um one to five megawatts i think is a good guesstimate to say in terms of what a community solar project might be how big that would be and roughly speaking if it's a relatively intact site you can get about a megawatt on five acres six acres of property so in our case we're taking up a couple acres out of a 24 acre site that is kind of lightly used by the community for hiking and walking your dog and doing things like that and like i said we're right there on the distribution line um so we're local and that helps to supply some good services as well um that happens to be a distribution line a circuit that has capacity so one of the challenges of locating solar especially the big stuff and again chuck knows this is where you put it because the transmission and the distribution grid might look the same from standing on the street looking up at it but it isn't the same in terms of how it's functioning there's capacity in places and there's congestion in other places you don't necessarily know where the best places to hook a project up to so we had all kinds of those technical hurdles to get through like any solar project does identifying the securing the site identifying the site working with the local utility if they'll be willing to let us put those electrons on the grid do an interconnection study in our case because we're on a landfill doing all kinds of environmental impact studies storm water studies on and on and on and on and then you have another conundrum with community solar that's the community so we have 150 participants in this project that's 150 subscriptions participation i have to keep track of and make sure that people are getting their money back out of the project getting the credits on their on their bill so there's a lot of churn there there's a lot of things to take care of and pay attention to and it isn't something that you do lightly we did it lightly we just kind of said hell yes we can whoop the british and we went in there and took us five years but we actually were able to pull it off but it is it is a learned skill and there's a number of other community solar projects around the state as well and each one of those i think informs the next one in terms of what you've learned works and what you've learned doesn't particularly work i know that ann arbor has the project that you've queued up with dte and the idea that it'll be some community solar there as i understand it and some of it will be just generation that goes to the utility but i can't emphasize enough that if you're going to be thinking about doing true community solar you have to do three things really well and really early you have to line up your conversations with the incumbent utility because like it or not you're gonna have to put the power on their wires although there is a model and jenny knows about this work we've been doing about there might be an alternative model to doing that but i won't go into that right now so you need to work with a local utility you need to figure out who's got the land i think the best candidates for land are local units of government they have brown fields that are sitting there underutilized we can put solar on those sites thirdly then you have to work with your community and figure out what they want and what they don't want we spent a lot of time in front of community forums and i was naive enough to think community solar it's like a warm puppy who's going to be against community solar right um but we took some shots in these community meetings we listened to people who were not happy about the idea who were questioning the wisdom of doing this we're concerned about the city getting involved with this and perhaps 10 20 years from now being stuck with a mess that they have to clean up on city property so those are real three important pieces you have to get right now we did this without the benefit of any kind of statute to back us up or provide any kind of blocking other states and jenny's uh slide presentation showed you that other states are going gangbusters minnesota i think has something like 450 last time i looked megawatts of community solar 450 megawatts of community solar we have and this is a generous guess two megawatts maybe four megawatts somewhere in there we've got marquette we've got lots has got a small project cherryland consumers has a couple we've got one and then you're about done so if people ask you does enabling legislation make a difference in energy policy i would say hell yes it does it makes a big difference and so right now there's a coalition called my community solar alliance and i can drop the url in the chat although i don't see the chat here but nonetheless this is a group of a number of organizations and and folks that are pushing the adoption of a couple bills that right now are within our state legislature that would do just that they would make community solar carve out among this kind of crazy energy world so it's not rooftop it's not utility scale it's something else and this carve out would provide some definitions and some parameters and some expectations of the utilities so that more of this can be adopted and i just would encourage you i know um certainly one of your representatives robbie i know him pretty well i'm sure he's on board with this but you may have others where you are or have contacts with those folks who encourage them to take a look at these bills and support these bills i think they're pretty good and what's nice about being michigan is that we're we're almost never first in when it comes to energy innovation type stuff we kind of hang back as good middle westerners and wait for somebody else to make the mistakes and do the hard work and that bill is based on a lot of good community solar bills that are elsewhere in the country colorado minnesota new york illinois and i think we've got a pretty tight argument right there with our bill so i'm going to pause missy and um you tell me what i whiffed on that i should have mentioned or what folks might be most interested in hearing more about i don't think you have done anything i think chairmanship should we just go to questions yes can we open things up for questions then for john kennedy um go ahead chuck uh john great presentation is normal love working with you you guys are great um probably if i were to say one thing missing the only thing really would be the alignment of community solar and its scalability relative to carbon reduction right i mean it you could put a lot of solar on people's roofs across our community and and not that that's there's anything wrong with that but when you start getting reductions in in carbon remissions you really start looking at scalability and the more you can build a scalable community infrastructure that can be taken advantage of by you know lmis all the way through people who can't build solar on their property because the shading whatever it might be now you're starting to build that um mindset that we can do some some differentiating with respect to greenhouse gases and i know you're you and i are working on larger scale stuff together but that's the one potential additional additionality maybe you call it for community solar that's a benefit maybe you could comment on that brief yeah that's a great observation chuck what this makes me think is this we have a lot of cities around the country but let's pick on michigan in which councils mayors others have put forward ambitious goals whether it's 100 percent renewables to power the city or it's a net zero goal of some kind of or you know um becoming carbon neutral by a certain date and that's great because that does set a goal that doesn't push us to figure out ways to make these kinds of things happen i think the challenge with those is oftentimes with people is like well what do we do then do we buy s-rex from texas to get ourselves there and i think what's nice about something like community solar is that it's you know kind of like a goldilocks situation it's not too big it's not too little it's kind of just right that a community can figure out how to do those kinds of projects together it can be a tangible action on their part to reduce carbon to green up the grid do any number of things like that and you can be really hands-on with it i mean it takes it takes a village it takes a community to make this kind of thing happen because we had to get all kinds of things passed within city government to even make this happen right we had to change we had to change the way things were done within government to make this kind of thing happen and that you know if you're just relying on some go-getting smallish kind of non-profits to make this happen you're probably hanging back too much a conversation i've had a lot with utilities around the state and they tended not to be the industrial utilities they tended to be more the municipalities or the cooperatives the smaller guys if you will where i've come to them and presented to them hey let's do a community solar park in your neck of the woods i won't name any cities holland and what they say to me holland is they say well that's a good idea holland but nobody from my community is coming to me to say they want you're saying it's a good idea but i'm not hearing from my community so commissions like you guys what you can be doing is like hey community i know this has already happened in ann arbor but you got to make noise you got to have conversations with your utility and your civic leaders because if it's not coming from the community it probably isn't going to get done mr herbert yes i was going to say john that you know i uh as a solar developer i have so many people quite regularly come to me with property that they would like to develop some form of revenue stream if you will or in the case of community solar and of course they're all in my case all in dte territory and i have to tell them that because of the monopoly control over energy in southeast michigan that dt will show no interest in that solar being developed and being available for other people so they're and they're always disappointed and they're always scratching their heads in disbelief but am i wrong oh you're you are right and again i'll track back to those house bills that are currently in committee and um i can always follow up with you mr later on and give folks the link to all that so they can see them themselves those bills for force the hand of the investment utilities to make community solar happen period they give they give the requirements of it they define it and they make it a thing and one of the one of the one of the ways i think that we can you know make it happen is is to try to kind of level set if you will some of the the costs around all this um chuck mentioned lmi um i think it's great work that nrel is pushing in terms of looking at adders when it comes to lmi or when you get to a certain point in your plateauing with the energy efficiency that you're driving within your community and then if you can add solar to that then you've got even more potential for savings for those customers you certainly have a hedge against the future so if you can provide a solar price point for somebody that's good for the next 10 15 years against rate increases over the next 10 15 years that's building community wealth in my estimation and a good thing to do but you're absolutely right one of the one of the foibles of of michigan for the most part is that your destiny is determined by your incumbent utility if you're in dte's territory you live by dte's rules you're in consumers territory you live by their rules if you're an immunity or a cooperative different set of rules there as well you know we only have in our state 10 percent of electric choice so to speak and that queue is around the block and then down the street across the state for entities lining up wanting to take advantage of that so we really don't have choice uh john welcome uh john serves with me on uh glrglrea's board directors and we're really happy to have him on board and be part of that john i wonder if you could speak for a minute about you you raised the question of choice and i guess what i see is the you know if there's a potential confluence between community choice aggregation or electric choice and community solar if if we merge these two things together uh could bypass the you know the until the intransigence on this stuff and create a market for community solar that is beyond just the municipals where it's being put in um do you do you see a it's such a confluence is a possibility i mean community choice 2.2 is you know might just crack that electric choice law open yeah and i know that you missy mark and we've certainly talked about this in glra as well about community choice aggregation um i mean ohio has something like it right something along those lines i it's a legislative fix as i see it i mean i don't know what can be done within the puc within the michigan public service commission in terms of rule making to make something like happen i don't see what a local government can do to make that happen maybe there's some moves that local government can do it certainly seems that that's in statute and in order to fix it we would need to amend the statute could the utilities agree to that on their own and and let it happen is part is a part of their irp for example maybe will they i don't know but you're right i mean i think some of these i mean i guess what i would just step back and say is is that the the change in the the utility industry and chuck knows this better than i do because he's been in there for a long time you do too much the the change in the last couple years in utility industry to my mind is equivalent to what happened in the previous 20 in terms of what's going on you know with batteries coming on and thinking about ders and thinking about the utility shifting this business model to perhaps be more providing a bunch of services and other kinds of supports to the grid and making it all kind of work because somebody's got to make it work because it's complicated unless thinking about selling commodity to you and i just think whatever was true two years ago isn't going to be true two years from now but i'm not sure what that two years from now looks like but it's going to be more change listener george uh thank you mr chairman um firstly i want to thank you john for your presentation you know it was nice to bring it down to more of a michigan-focused approach um so i my question um you know i feel uh just a quick aside um you know we we do a lot of conversation in in this commission about policy and policies that we would like to do um and then we have the issue that we run into there's a party that controls our legislature that is very uh difficult to work with and is going to prevent us from doing a lot of these policies so you mentioned those bills um that are in committee right now um and more broadly speaking you know my question is both narrow and broad um you know firstly do those bills in committee have any chance of being you know i don't know if you've been following them uh being enacted this legislative session or if anybody else has an answer to that uh and two more broadly um if those bills are not enacted what is the path forward under current law for community solar okay um second one first so um roughly every eight years or so we open up our energy law and do something with it so 2008 and then we had it up to 2 000 well was whenever the one or 16 whatever was 2016 maybe perhaps 2016 and yeah so 2008 2016 so we're kind of due again you know and and that's going to be a thing and there'll be all kinds of wrangling and all kinds of you know discussions and things will go on and i'm just going to bet that that if that law is opened up again that we're going to see some really dramatic changes in what the legislation legislation is going to is going to say about what our energy policy should be i mean to give you know credit i mean consumers where chuck is you know those guys are blasting through this 20 goal of having renewables as part of their portfolio they're gunning for 40 50 i mean i think at least 40 maybe even beyond that i mean they're and every time i i tune into the news about consumers they go from saying we're gonna put in four gigawatts to five giga loss to six gigawatts to eight gigawatts and that is an amazing you know exponential growth and solar alone that consumers is intending so i think keeping an eye on that is an important thing and i'm just going to say about the community solar bill itself um i've been involved with the back end of that um i helped provide some of the technical language and you know reviewing some of what was put into it like i said i worked with a group of good people that learned from other states and most recently and again this is a modest contribution i hope it makes a difference we've had state legislators out at our east lansing community solar park because we're not too far from the capitol and i've walked people around and pointed things out and explained to two of them and showed them the black-eyed susans and we even had deer one day running around the site and um in terms of acceptance interest and seemingly being positive it was bipartisan so it wasn't just the dems that were getting their heads around this and thinking it seemed like it was an okay thing now what happens when the rubber meets the pavement i don't know but at least i think that we're helping people get their heads around what it is i think you know if you don't see something you can't see it touch it taste it walk around it it's pretty abstract and community solar like i said it sounds like a warm puppy but it's really not a warm puppy it's something much more serious and much more complex than that so i hope that you know we're going to continue this push coming into the fall and that we may see something come out of that committee that's positive and fingers crossed um just a couple of quick uh follow-ups there uh mr chairman if you don't mind um so uh on the reopening of the energy code that you mentioned i'm a little familiar with what happened in 2016 um so you're expecting that to happen 2022 2023 well i mean if if any if looking backwards can provide any trends then maybe there may be there may be an appetite again for opening it up and taking a look at it and and there were some substantial changes from the 2008 to the 2016.

esser 2 was 1.14 billion dollars gps received 9.7 million of that and the spend on that is september 30th of 2023 and for sr-3 the allocation of state arizona is 2.6 billion and of that we received 22 million and breaking that up in in terms of percentage 20 was supposed to go towards or close to 20 percent for learning loss and discretionary money was 17.6 million and again learning loss was 4.4 million and we have until 2024 september 30th 2024 to spend that money and this is the money we're going to be speaking of this evening dr santa cruz if i can ask dr mccord so we have already spent the esther one in sr2 correct that's there's no it's we spent it to keep us afloat during the last year and the beginning of this year correct okay yeah thanks thank you for pointing that out like you said it they have long dates but most people have spent their money already but i'm glad that they give us time if we need it here's how we're breaking down the allocations moving forward in the areas what our goals are for sr3 is implement academic recovery strategies focus on classroom instruction and promote the retention of a strong workforce and aligning those our strategic operating plan looking at safe and supportive schools employee excellence and student success and here are some of the areas under addressing learning loss again 4.4 million we have a 10th 10th grade 2 through 12th grade ela adoption that's a one-time spend the amount of 2 million dollars currently our resources for ela 10th through 12th grade are outdated for how many years barbara 20 years 20 years and so this will help us uh update those curriculum uh needs when it comes to ela are there any questions about that one just could you go through the eld ela adoption process and timing as you see it yeah sure um we are we have already done our call for resources that's the first step after we do the call for resources there's a particular date then that any of the publishers would submit to us a curriculum team has already been working on that from there we'll have a full committee which will be represented by members from district office members from each of the campuses administrators teachers and then also parents and community and then that will continue and then once we come down to um one to two resources we'll have some vendor presentations after that in the spring we'll do a um review of the materials and so that will be a 60-day public review that members of campuses and our community can provide input to us before we make our final decision so the end of the timeline would be that it towards maybe spring break time we would be looking at moving forward with providing a plan for professional development and otherwise so that we can use it the next school year thank you i have a question as well when we look at those resources i assume we're not going to have just a textbook are we going to have a textbook will there be more digital resources what does curriculum look like now so for our 712 students we are one to one district so we we ask for a variety of resources and then we look to see what they bring but often that does include both whether it be one-on-one digital access consumables often is part of it it will depend on what they submit but that would be some as well that we would look at um sometimes our trade books or other um novels or things that that we might look at as well that would be included i just want people to be aware that it's no longer that hard textbook that's yes that's pretty much gone all right thank you good the next is the on-demand tutoring i think we talked about this last time as well for secondary students 7 through 12.

page 7 is our operating funds and that's what the financial score and profile is based on so according to that you'll see at the end of fiscal year which is the end of this current fiscal year we'll have 6.18 months of cash in there and that's what the financial score goes up by not all funds they just go by your operating funds okay so just to kind of you kind of keep that in mind so i appreciate that question too all right so that's where it kind of gets a little bit confusing when we talk about operating versus all funds but i wanted to share both with you and the community you know both scenarios there okay so again going back to page five you'll see a breakdown of our uh our revenues for all funds and where that's coming from and how that's distributed and then again if you look at on page six you'll see the same breakdown will be for expenditures and how those are broken down both in salaries and benefits purchase services supplies and the rest of the categories and those again are standard categories that we have uh based on our annual financial report and how things are broken down and then again moving to page six you'll see our operating funds and again following those pages are breakdowns of both the revenue and expenditures only in our operating funds and the two main funds that are not in there are our debt service and our capital projects those are the two that are not in operating funds all right the last one is is actually life safety but that's minimal right now okay so i'm just going to give you a couple minutes to kind of look over that and see if you have any questions about those again the numbers haven't changed from before they're the same they're just in kind of a little bit different format and again the last thing i will share with you is that again if you look at page seven the surplus deficit is going to be in the operating funds 566 versus when i talked about all funds being a little over four million dollars and that's really because of as i've shared the capital projects that are going on that we have within the budget and ken just to be clear so the capital projects that we have are not being paid out of the revenue that we're collecting this year that's already money that's been borrowed and and set aside for those projects yes that was the money that was borrowed in the bond sale that we had in december of so that money was put in the bank and that was calculated in under other revenue other other revenue sources on your afr and you'll see that listed under um you know the amended fiscal year 2021 you'll see that 17.6 million dollars there but the expenditure for paying that out is actually happening this fiscal year so that's why it's recorded here right yeah and then and then on page seven so if i look at that projected deficit of 566 000 that's impacted by the largely by the timing of the transportation reimbursement it is it's it's mostly well it's impacted uh yes i should say that yes you're right it is impacted by the timing of the transportation reimbursement because our reimbursement is paid based on last year's expenditures and i share that and i have that in here on the table if you look at page 10.

uh air means an hour which i mean it's not quite outside but it's pretty close um so by that reason we're not doing the advice we've got is not to contract trace the bus uh because everyone's wearing a mask and the air exchange rate is so high um so the other practical conundrum that we find ourselves in and plus is a is an acute example but there are other ones is uh if our bus drivers for instance if we lost bus drivers there's not a we don't have enough now right and i think everyone's seeing them who's struggling and if we for some reason we lost a couple bus drivers then we would be adding and over packing buses to get kids to school uh bus drivers are never close contacts are never extended you know within three feet of anyone on our buses and so from a safety perspective you have to write as a cost benefit and you know just very honestly i'd rather have more bus drivers and fewer kids on buses we're not experiencing you know transmission uh if honestly if transmission on buses was a real problem after the last 18 months we would have we would know that not just locally but beyond um so at this point it's talking about people who enter the buildings um not people on buses which is um at dph wise is considered a really separate setting from being in buildings but that was a you know people felt differently about that uh at the school committee meeting at the region and so i think it remains to be seen how that all lands thank you for that explanation yeah no problem really good question and certainly one that we regional school committee uh colleagues uh will have to sort through uh whether it's you know next thursday or a future meeting for not getting to resolution at that point any other vaccine mandate questions so if i can go on to student uh this doesn't apply right now to pelham but i think it is worth mentioning um so uh what happened because this is actually an interesting the unique amherst pelham situation so at the regional meeting last week uh the regional school committee encouraged uh or agreed to send an email to the amber board of health inquiring this is now remember it's a regional meeting so all the regional school buildings are located in the town of amherst uh whether the amherst board of health as per regional school committee policy they defer all decisions on immunization and requirements to the board of health the board of health to my surprise i think from a timeline perspective considered it the next night as a topic not reasonably anticipated in 48 hours and felt really strongly on the topic and voted to add the a vaccine requirement for the code vaccines that were fully approved by the fda which at the current time is only 16 plus the regional school committee next week with a lot of press watching probably more people than right now um i'm confident of that uh we'll be considering the amherst board of health push the timeline question and implementation questions to the school committee but they voted 4-0 unanimously obviously affirmatively to add the fully approved fda vaccine to the student immunization requirements for students at the regional level at this point there are no students in pelham who are 16 plus so it doesn't apply to students at pelham i think it is worth noting that anticipated the next month or two that the 12 plus vaccine will be starting to it's expected that the emergency use authorization will go away and that the pfizer vaccine will receive full approval for 12 plus at that point this may become a live issue for us in pelham because we will have a number of sixth graders who have already turned 12.

she has a bachelor's degree consumption college and a master's in education from maria college that's leslie diggins leslie was hired actually last year during the pandemic uh to help us with some remote work she is this year a 0.5 math tutor at berlin she uh has a bachelor's degree from holy cross and many years of experience working with school-aged children so then swept out i don't know how to get to the bottom she's at the top of my list senator kapoor is a paraprofessional who comes to us from the acting-boxborough system where she has several years of teaching experience she holds a bachelor's degree from osmania university in her native india where she also worked for seven years as a teaching assistant all right so first up we have amanda jonery who is our um school counseling secretary no she has them she's hold manager in our banking program okay now that this is amanda um amanda mcdonald in counseling she's a native of ohio uh she's our new counseling office administrative assistant and she um comes to us from clark university she worked as the academic records coordinator we have emily mccarthy emily comes to us from assabet um she is got holding for bachelors and masters from simmons college and has experience in team teaching in native littleton and chelsea okay emily sequeira um emily is not new to tahanto she has been a paraprofessional for years at tahonta and she is now a our middle school math teacher she has a bachelor's from snhu and i'm very excited to welcome eric sheehan eric is um comes to us as a modern special needs teacher for the middle school comes across from worcester public schools and eric has worked at the central mass collaborative u inc as well as millbury public schools hannah dakota um hannah is a paraprofessional at tahanto she's a recent graduate with her bachelor's from bridgewater state in teaching and she is currently pursuing her master's degree she was working in my school i think so we took jennifer from um berlin memorial [Music] and she is uh new to our honda cafeteria staff jocelyn charpentier uh jocelyn um is our new library media specialist um she has a bachelor's from uri and a master's in library of science from simmons college she was most recently the library media specialist on in acton-boxborough this is kelly ergins um kelly is our new school nurse she's a graduate of both quincy college and university of south florida um most recently been a school on nurse in framingham she has experience as an rn at beverly hospital north shore hospital and mass general this is kelsey green uh kelsey is a is our modern special needs teacher she has a bachelor's from arizona state and a master's at grand canyon university and has experience teaching uh in both arizona and more recently in sharing mass megan logan megan comes to us from connecticut with a bachelor's and master's from penn state and most recently she was a special education teacher and from connecticut [Music] yeah um thank you for those introductions it's great to hear the backgrounds of these people and we have a lot of new stuff um thank you okay [Music] we have so many members that do this in two pieces that i'll do a high-level piece and talk about the origins of this district improvement plan and touch on a few highlights and then next month these directors will go into more depth and charity and give you uh you know sort of a better overcomes of the digital improvement plan let me just check um so i started in january 2018 and one of the first conversations that we had at the leadership team we want to look at some high impact areas over the next five years that you could focus on and so the report when you look at it isn't all encompassing by any stretch but if there is you know there's also the big areas that we thought we can tackle there are some things that obviously we were not able to do and things that we certainly wouldn't be able to do and not over here and so this gets updated you might listen to living documents and we really developed it so that we could have something internally we could use but also make it public so that anybody in the community could take a look at it and say we you know we have an idea um where you go so so basically so if you look in the front so the color coded you can see we've been adding colors as we go along things partially accomplished not accomplished new things that we had i will say that out of that list of leadership on the newest one so and that's a good sign that you know the principles stay and the directors are here because that stability is important it's important in any district on page four is a little introduction and it really touches on the thought of four high impact areas it's kind of written in the text we look at curriculum we look at equitable access technology and innovation and fiscal planning and responsibility those four high impact years became our four goals and um also a lot of the coincide with the four departments we have so curriculum side of the teaching and learning department and global access as puberty personnel technology innovation that's all is technology department and fiscal planning and responsibility is from the business department if you look on page five and six you sort of break out those kind of big ticket items that we wanted to look at um performing arts well stem first of all we did a lot of research on this before we looked at it conferences kyle and i attended men conferences heard students who were college-age students speak about it we went to conferences in which industry people talked about the importance of stem and i don't think anybody really argues the importance of that performing arts you know one of the things i've noticed is the sixth district i've been in and everybody uh leadership team would agree with this is that you can have a good district with a mediocre performance you can't have a great one and so you know extracurricular activities are important we look at performing arts as something that really is an extracurricular i know a lot of districts too but so we thought we'd make some improvements it was a new building it's got lots of technology built in and we felt it wasn't really being used um to its full potential equity is a big is a big piece of the plan um we started out everybody worked sort of in earnest with consultants from consulting teachers21 located in massachusetts we started our work really last year with them and you know originally we thought it was going to be maybe a one year maybe one and a half but i can see this being at least three years out as we start to involve more people in that family and community engagement i think most people will agree that you really can't do you can't do enough of that stuff it's a that's sort of an ongoing and ongoing piece so um let's look at some of the highlights here [Music] so so that first goal will strengthen student achievement by advancing curriculum opportunities not being alignment that's a goal out of the teaching and learning department you see the first thing there is uh stem science technology engineering that we've really made a big uh push here one of the things we wanted to do is um on page 7 you could see we wanted to build a shadow and internship experience and the reason for that is this it goes back to the explain what that means goes back to the question and julie answered um which is and this is this came up along the first meetings i was at was like why don't we lose so many students to remove students from the vocational english students to the science academy in marlborough and the reality is you know we can't be everything to any we can't be everything to everybody but we still think thought there was a place we can improve so we can't offer carpentry we can't offer electrical if you want that stuff you have to go to a vocational school and and we also can offer some of the depth and science that the science academies offer but we do a pretty good job with the academics so we thought well what is it that we're we're missing here and and we and again doing some research i did a lot of work with the central mass stem pipeline carol followed up with some work with them i'll be getting more involved with them this year and we thought one of the things we don't offer yet is any kind of shadowing experience where our students have the opportunity to go and follow a professional and see what they're doing and then an internship where students have the opportunity to actually go and work with those professionals and over the last couple of years we've had a lot of contact as you might guess with the physicians and the healthcare providers and the community who all work pretty close to us and many of them have volunteered to actually help us with this and so um we were thinking in terms of you know an 11th grade you could do a shadow you'd be eligible for shadowing experience so if you're interested in microbiology we actually have someone in this district who is a microbiologist and and works in the field that they could they could um shadow that person or one of the labs and and in that facility and then in their senior year they could actually go into an internship and sort of do some unpaid work with that with those people and so we thought that that would be something that would help us keep more students is one of the things that a lot not a lot of academic schools offer right now but we are small enough that we should be flexible enough to offer those experiences one of the things we did is um we had an old um sort of outdated list of contacts and so we put something on this year just just sort of works from home and worked with us before who's going through that list and building the database that we're going to need when we hire somebody full time or at least a part-time person who acts as the coordinator for that program the last thing you want to do is say you're offering these experiences when you're like a co-op like northeastern a co-op and then a student wants something and they can't go anywhere so the first step was to build the database which we were gonna i started working on a couple years ago um it's kind of you know kind of fell by the wayside last year and now we sort of picked it up again so that's one of the that's one of the things that's one of the things you can see on page 7 you can see that that progression of what we're trying to do here if you look on oh if you look on page eight one of the other big things we try to do is we try to create a vertical pathway in computer science the one always in the elementary school up through the high school we offer a often now a advanced placement computer science course it was a little spotty it still needs to work but just by chance um the department of ed or another group offered some some grant money in a company that would help company they did some consulting work and they wanted to find schools that would want to put a computer science program in place in the middle school and it's what we did have one so we've been working with them you know carol and her group meets with them on a regular basis to try to complete that to try to complete that that vertical pathway um and again i think you know one of the things kevin and i went to a conference the superintendent's conferences a couple years ago and there was a it was a boy there from he was a sophomore at harvard i think if i remember correctly and one of the things he was saying was that the the computer the basic computer science course they offered argument so powerful that they had to stop offering it online and so many kids took it because they needed it that they actually now made it a requirement and that was kind of the last goal we thought you know we really need to have a pathway so students have exposure to some some forms of computer science from the time they're in elementary school to the time they're in high school so we've been working on that we've got a good pathway still needs some work but again if you look at page eight you'll see you'll see that um and that's one of the big things and kyle will talk a little bit more about that and what she's doing with her um virtual reality you know one of the things we're having in school is we have a lot of we have computer labs and those at one time used to be innovative you know you'd have to go in and be all the stations the kids don't learn like that anymore i mean they do stuff on their phones and but they do play a lot of games and they do seem to learn that way and so we wanted to we thought well maybe those spaces that's not the best use of that that space anymore that we're going to one-to-one paul's department has done a great job due to a little question covered but a great job of going one to one like a lot of districts have uh and so those even though those computer rooms are used it's not like it used to be and so we explored um we explored through a company's z space some virtual reality i actually have a bus that they brought and uh you let the kids go in and things and but one of the things the kids said to us this is kind of it's kind of like old school you know they're used to the headset so carol got some about a dozen of these headsets [Music] and they've been sitting there for a year because we couldn't use them last year so um that's another thing we're going to be working on to say okay is this done but we think we think it might be something we're going to pilot out of the program and see if if this is going to work and one of the other things we found is that these companies are starting to build a lot of curriculum through this virtual reality learning so they're starting to build curriculum we can actually use that's aligned with our standards that could be could be worked through the virtual reality so um it's one of the experiments we're doing you know again we're about to get behind that now because we don't touch anything but yeah the question that's about this step if we explored opportunities in some of the universities in worcester area to see how we might be able to leverage their presence in a way that could help our students we've looked through we've looked at wpi to the central mass this central mass stem pipeline um i've been involved with it for probably the last 20 years and different evolutions again carol has been involved so we haven't looked at the wpi they have some they have some curriculum we're open to other you know that's that's certainly something we're open to um but again wpi but not no other school so far if you have any ideas on any connections or anything like that we've been more than happy to take a look at it um let's see i'm not going to go over the curriculum alignment piece i'm going to say over the last since 2018 to update curriculum to do curriculum mapping to bring in the software we need to to get all of our units online so uh let's see on page 15 i didn't want to address something um [Music] yeah just that's the performing arts piece there and i didn't we did hire some new teachers in that area at the elementary school and um you know the teachers here were very involved in developing this was keith lewis who who did a lot of work on this and helped consult with this um so and he was actually in he was in the process to hire the processing i will say that school community members are usually not involved with hiring anymore you know but when you get someone who's got that specific uh skill set that it's crazy not to say well maybe we should at least be in there and just kind of listen to what's going on and give us some advice so um again coverage is sort of focus sort of pushed us back up a little bit on that but you know we did have a five-year goal when we did this one big production about the high school the development band about the elementary schools high school middle school and we're still hoping to do that i'm convinced we've done a lot of great one-act plays in school so i think we're on track there let's see family family community outreach which is on page 19.

band is now up to 62. when i first came here chorus had eight so that's something that we're really proud of we're solely invested in making sure that all of our courses including our electives receive the attention and students have the opportunities to participate in those flexblock also allows students to go down and make an appointment with a guidance counselor where they're not missing academic class it also will allow them to develop closer relationships one of the things that we've seen as a result of the pandemic but then also some of our child success survey results and really even looking at other youth risk survey results and that has been the importance of student teacher connections and relationships so this flex block the way that ms keegan and i set it up is we have three teachers assigned to 24 students in grades 9 through 11.

and we also have luis andres perez his representative from the office of tom umber [Music] and a little after note luis is an anaheim high school alumni and also in our audience today is grant schuster the asta president [Applause] hilda vasquez the alta president and i don't did i miss anyone i hope not who do we have apj corey kretz not only zaldivar natalie saldbar natalie saldabar okay [Music] okay thank you now the next thing is an individual recognition it's a civic learning recognition that by senator tom umberg and senator will you come up to the podium and say a few words and present the recognition well thank you thank you so much for giving me a few moments and thankful thank you for all you've done to earn this recognition this is actually recognition by the courts the state of california to recognize the good work of the school board the good work the administration the good work of the principles of a variety of schools here in the school district and in particular superintendent matsuda superintendent matsuda was probably as you probably know was designated as an educator of the year by the courts because of his commitment to civic education congratulations superintendent there were six particular schools that were both nominated and received the award the six schools were cyprus catella and savannah high school and lexington junior high south junior high and walker junior high i can't think of anything that's more important right now in terms of our democracy than civic education you can see what's going on right across the way with the election being today you can see what's happened over the course of the last year and making sure that our young people understand how government works the relationship between for example local school board and the city council and state government making sure that all those things are understood and how they work together and their responsibility their responsibility to participate in that government is absolutely critical to our democracy in our rule of law so i want to thank you but one last final thing i i recognize that many people think that this award by the courts is because of the wonderful work the school board does or the superintendent of principles i actually think it's because the state center that represents the area that is determinative um so if i might uh president piercy and superintendent suta if i could present to you and the rest of the school board a this is a california state senate resolution recognizing anaheim union high school district and all of you uh for the fine work that you've done and how important it is particularly in this era so thank you if i might all right on behalf of the california state senate come on up everybody even though i said it's really the state senator that is some recognition that's the folks here too so thank you all right thank you very much is that that's one resolution for six schools and the superintendent so i'm not sure how you're gonna do that i would expect it would you mind wearing it superintendent for a while just all right thank you thank you [Applause] i'm going to drop it right here mr matsuda are we able to make a uh through our graphic arts make a photocopy of that to hang in each of the schools that earn that sort of replica i think we can request that from the senator's office to give us a couple okay moving on now to another item of business this is through educational services item number seven is the naming of facility phyllis fukumoto science wing and [Applause] and i have a request for the public to speak on this item from and i would like to call forward vishal krishan and come up to the podium and you have a comment you'd like to make that's a public comment i think pardon that's a public comment yes not for this i thought this was for that no no oh i'm sorry i thought it was i thought because yeah all right i got the wrong indication from the secretary okay so let's go back to naming the facility okay [Laughter] i'd like to call phyllis to the podium i thought i was going to have somebody speak about her first but phyllis will you please come up to the podium and you have quite a few people here in support of you and very very supportive of this whole idea um first of all um i thank you to everybody um i i feel like um there's not enough words to say thank you um to everybody here who supported me and everything thank you thank you um and um the idea that um i'm still getting used to it i'm in shock still because i just found out so um but i i wrote down a couple things you know um because i don't think i could like i said thank enough people for everything for this honor and it's like i said i'm still in shock about it but i am in total i'm very humbled by it and i would like to express my gratitude to everybody for that but i wrote just a couple things down um because teaching at dale for 35 years i realized that when i first started it was just how do i survive my classroom but then over the years i started talking about like my role as a teacher is to provide opportunity for students and to also to give back to the community by the time i finished i realized it wasn't about only giving back to the community it was about building community and so i hopefully i can still be part of that but i'd like to i've always learned a lot from my students and so one of the lessons i've learned from my students over the years i'll just put it very simply is that teaching is not about perfection it's about connection it's about making those connections with students so um i i hope that i am very deserving of the honor i'm still humbled by it but thank you very much and i will forever be grateful thank you okay i kind of failed to read this thing about phyllis but not she mentioned the fact that she has taught for 35 years and during that tenure mrs fukumoto has initiated the vision for the district's district's girls engineering day it was developed the saturday science it's developed saturday science buddies where eighth grade students mentor first grade students from the district's feeder elementary schools and she was named the dale teacher of the year four different times that's pretty expensive now the request to name this facility after her went through a process that the district has and okay it evaluated the request it developed a report and then it made a recommendation to the board for our consideration and we therefore you know it's the recommendation that the trustees are going to approve this request so this is an action item i kind of went in this way in the back door but it's going to end up the same because the board is going to decide whether we're naming that facility after phyllis or not so do i have a promotion would you mind would like us mrs fukamoto if you'd like to introduce the lady whether it might be a mother okay phyllis would you like to introduce the people with you [Applause] and i might note there are a number of dale uh faculty here and the principals here as well so all here to support you as well as our ask the president from dale okay why don't we have everybody that came here to support phyllis you know and from dale and friends stand up so you can see how many we have here that took the time out to come all right so on that note i'm going to make the motion okay do i have a second second all right so we have a motion and a second to name that facility at dale and i would just like to say uh it was it's very apropos that you said building a community when you created this uh engineering um uh you know the the the engineering for the the girls um every year i try to make every year there was a couple years i didn't i didn't make it but just the the pure joy of the students the enthusiasm and this was a whole day event and i know it took a lot of work and a lot of team building um a lot of you know those connections in the community to get those folks to come and do it and every year they tell me that they had so much fun um but just really the um what you've built at dale your legacy that um you have left behind i'm really sad you're not with us anymore but um i hope are you gonna come back on the saturdays on the engineering girls engineering all right good we got that commitment but that was apropos that you you made that statement and i love the the fact that um you know that they rallied to do this for you most times we net we don't really know the impact that we make um on people on uh you know students until years years years later and sometimes a lot of us end up you know in the ground before we actually know how many people you know that we've made an impact on so congratulations to the committee on this nomination while you're here while you're enjoying it well you can bask in it because you definitely deserve it thank you any other board member have a comment i'll just say that my first interaction with you was regarding the girls engineering day when i came on board as a trustee that was my first one of my first events and since i've always admired the way that you've kept that passion on and actually grown that entire project to have like i think it was that the last time i attended was full of a junior high gym so that's how much it's grown so thank you for that and your commitment i know that i came during before school started to uh visit dale and you were right there rolling up your sleeves helping the library to be all set up so thank you for your passion thank you for your service appreciate it i did what my colleagues have said but also just recently she continues to volunteer her time running into her back to school night at dale so she shows her passion for being around the kids and just the whole educational process so thank you and please continue to volunteer as you have phyllis when i came on the board many years ago and took a tour of each school i remember you specifically in your classroom and how touched i was because not everybody loves science but it just seemed to me you had the touch for young people to lend a science or to love a subject that they had never been had really experienced if i had my way tonight i would rename the school phyllis and i said this to mr maxouda uh some time ago because we have a former supervisor that has a school named after her and i think you warranted i want to thank your mother i'm very touched that you raised this wonderful woman and you have been given a gift to us and this community and so the generations have gone on in such a beautiful manner and i'm so grateful your brother is here and i just from the bottom of my heart i want to thank you for being an exemplar human being and professional and i want to just say i want to thank you for 35 years of junior high and you kept up i think you know i believe firmly that there are some people who just love that age great group and work with them and enjoy them and i i want to thank anyone who would spend that long in junior high you know they're great but it but it's not everyone that can do it and especially that puts forth so much extra effort and does so much with them you have really had a tremendous impact not only on dale but on the whole school district with your work with the girls engineering that is phenomenal so thank you very much phyllis you certainly can so i just want to echo what the board just said but also what our board president did uh mentioned in our moment of silence and how important it is to uh double down against this battle that we're fighting now and the way to do it phyllis is through modeling as you say connections not only with your peers but with the students and all the teachers that are here too and the good work that you're doing to reconnect with our kids during this most important time so thank you okay so we have a motion and a second to approve the naming of that facility so i can we all vote those in favor waiting for it we're waiting for it yeah okay all in favor aye opposed passes unanimously so [Applause] wow that's awesome neat phenomenal very neat okay okay what's that we're done not right yeah right done with that right now on to the next okay we will have our reports of our associations and we will begin with ask the president grant schuster good evening board of trustees cabinet and to those of you out on youtube and a room full of people here kind of for the first time that i've seen um i have a few things to update the board about this evening first five weeks into the school year we continue to see the joy of teachers and students being back in person we see this extended to parents at various back to school night and other events across the district from football games to community events from vapa practices to civic engagement activities students parents and district employees are enjoying so much of what our district has to offer it is of the utmost importance to remember that continuing all of this progress that has been made and we want to extend these positive experiences of our students and communities this is dependent upon us keeping our campuses safe and providing nurses slps teachers and all the other staff members with all of the support they need during this still uncertain time covet has been on the rise for weeks had been on the rise for weeks before a very recent peak the cases and exposures that we have dealt with in our district were just a reflection since august of what's out there in the community and we have done our best to keep anything from spreading on our campuses we must continue to follow all of the safety protocols and hold each other to account to make sure that they're being instituted on every site the stakes are far too high to let non-compliance go unaddressed i want to thank again nancy neen and leanne williams for moving mountains to create our protocols and contact tracing system i'm not sure if the rest of our district employees or community understand how difficult or complex the creation of this system was school districts were asked to create a medical bureaucracy from scratch in the middle of a pandemic and as folks who work in schools often do they just jumped right in with both feet and went to work i also want to thank the the benefits department along with hr for the support and onboarding hundreds of employees in the last couple of months the new employees in a very short period of time were put in the proper steps and columns they were brought in to the health care system the health benefits system that we have and this was not an easy thing to do i got phone calls from the benefits department the night before the deadline to sign people up and we reduced the number of teachers who had not signed up yet from 30 down to 5.

at this point in time i'm going to take out my phone so that i may turn on my timer um what we'd like what we would like to do is offer the board of education uh two minutes of uninterrupted time where you are uh you have this in print by the way if uh if that is easier uh for you to do but we're going to take models 3 and model 4. and we're going to give you two minutes just to look at these models compare and contrast what do you see similar in the models what do you see different in the models um and after the two minutes you don't have to but we'll ask the board if there's anything that they want to share in terms of their observations comparing and contrasting model three and model four at for this particular exercise we're going to ask that you do not pay attention to the sites that have been chosen that's a later conversation but just really about the models and how they're built and what they mean okay so yes ma'am yes absolutely can we ask for clarification on the format of tonight and if there are time suggestions and how we're moving through that so so one of the guests for that i i think it's very important that that you stress um where we're going with this the two minutes the questions that okay so we're going to give you two minutes of uninterrupted time to look at model 3 and model 4 as you're studying right we're just looking at these two models and for yourself you're looking at again uh differences similarities as you're comparing contrasting um and then after the two minutes again we would turn it over to the board if there's anything that they would like to share something they saw or something they noticed yeah i mean for the entire and how long are we projecting two hours and kind of how are we yeah i guess i'd like a little preview of what we're doing and how we're chunking our time sure um we are uh we are thinking that this is going to be two hours under two hours of course that will depend on uh questions and comments and conversations uh we're going to be showing you the school reorganization team um their decision we're gonna be going over survey data um and then we're gonna be going over uh enrollment capacity uh we're gonna be going over uh projected cost we're gonna be going over projected or possible programs and we're going to be going over potential staffing along the way there will be checkpoints again where we stop we'll give you time to think to analyze to look and then to to be able to share uh some some things out also to be clear process-wise uh you're you're asking us to look at model 3 and model 4 and simply share out our observations and not ask questions oh you can ask questions sure that's fine just clarifying yeah absolutely oh i can answer more questions if you want to talk about it but it's two minutes looking at model 3 similarities differences if a question were to come up absolutely we can address the question and we're not looking at the sites we're just looking at the models for how they're built okay two minutes starts now okay those are two minutes again i don't need to but would any any board member like to share something that they noticed about the two models maybe something that they have in common or something that they have different i i just have a question not a question but just a comment you got what i've noticed in my room three and model four um i noticed that model three and model four that there was uh elementary middle and high school all supposedly um being close that are on the um beyond the 210 freeway in the south side i noticed that on model 3 and 4.

so my name is john mursky i'm uh the chair of the ann arbor energy commission and uh as chair i'm calling this meeting to order at 601 pm uh so welcome to the september 14 electronic meeting of the energy commission this meeting is to affect social distancing and mitigate the spread of the covet-19 virus we will conduct this meeting similar to in-person meetings commissioners please remain on camera just as you would be visible during in-person meetings also mute your microphones when not speaking public comment will be via telephone only to speak during any of the public opportunities that will be one at the beginning and one at the end of the meeting please call one of the following toll-free numbers nine 888-788-0099 [Music] four eight seven seven eight five three five two four seven and enter meeting id nine one three 5783-4502 these numbers will remain the same through the entire year for energy commission meetings and this information along with two local dial-in numbers is available on the public's agenda in the public notices section of the city's website and on the broadcast of this meeting on ctn channel 16 a t channel 99 and online at www.a2gov.org [Music] backslash watch ctn so actually i just realized something that i need to change in my script and that is the local numbers are no longer appearing on the agenda so we're just using the two toll-free numbers that i mentioned um missy would you please read the land acknowledgement i acknowledge that the land the city of ann arbor occupies is the ancestral traditional and contemporary lands of the anishinabe and wyandotte people i further acknowledge that our city stands like almost all property in the united states are lands obtained generally in unconscionable ways from indigenous peoples the taking of this land was formalized by the treaty of detroit in 1807.

one of the important changes was that the municipals that previously were obligated to have energy efficiency as part of their utility mix and part of their power mix you know treating energy efficiency as a source of power megawatt if you will the 2016 law allows them for um at the end of this calendar year to opt out of having any obligation to do energy efficiency programs anymore for their customers so and a number of those utilities may in fact just do that so those incentives those rebates those kinds of things that they're having place for residents in commercial they simply go away because that utility has decided they don't want to do it anymore and they're not under the aegis anymore of the michigan public service commission and that's not obligated to do that gotcha gotcha so i'll take that um to my question you know earliest that that might be complete you know maybe sometime late next year just so that the commission is aware of this broader timeline that we need to work with as we're considering other options and and so far as the second part uh about you know the current legislation that's in in committee saying everything goes well and swimmingly uh and things move out of the house and they get into the senate um you know that probably wouldn't be enacted until probably what mid of next year at assuming everything goes well i think that's probably a decent timeline to provide to put on this yeah i would i wouldn't disagree with that i just would say in terms of you know opening up the energy legislation let's not forget the legislators are elected to office to legislate to to write bills and to write policy and do those kinds of things so maybe they're just going to get itchy fingers in a couple more years and want to get back into that and do something substantial thank you two brief comments from my side maybe just one actually um there was a webinar today uh sponsored by the 2030 district about the energy code updates um that's actually an administrative process it's been already initiated um the dates um for all the steps past the one that we have completed so far are all tbd but the projection is that that process would likely be completed by the end of 2022.