which is really fantastic for him spark planning on his part somebody was somebody was planning ahead um but i do want to be responsive to our families who are like is this a real thing and what is the impact on our younger students and what should we do is there any like what's i see lots of nodding heads in the morning great but we've identified some data points uh at the school start task force meeting like way back so we talked this morning about going back there and visiting those data points knowing that a lot of them are captured anyway it's just them pulling them out and looking at them right um so we'll definitely um have that on our radar knowing that our base year keeps shifting a little bit because now we don't really have a good year to compare it to um because of the 18 months we've just had so there'll be a little creative maneuvering as far as looking at assessments right so we'd hoped we thought we'd see better so it's hard it's going to be a little hard to measure that when we've come out of a happier remote and then hybrid last year um but we'll take that all into consideration and i think there's some data points that have come out of beth mentioned panorama that we're doing now in the sel surveys for at least the mental health benefits of what students are seeing we talked about capturing tardy's absences because that could play into this so we talked it immensely about this um now we just rolled out so we'll just go back and revisit and pull out and pick it up where we left it off um and probably just to have to adjust what bases were comparing it to terrific um and then the flexblock which i know has a ton of dynamic opportunities um with regard to seniors in particular while they are not assigned to a flex block so they're sort of freed up move about the country when um they're done their class are they able to access the extra help the meeting with guidance the you know obviously they do participate in the chorus yes absolutely and there actually are times in which they are assigned to their flex block 2 in which we so we held a senior class meeting they were required to stay so at any point i have the authority to say we're not going to have senior release today so absolutely and that's actually when they're doing a lot of their senior seminars for the college application processes during flex we really wanted to focus on you know making sure that we're providing the social emotional support but also providing the access to strong rigorous instruction and by taking away any sort of distractions and to focus on that academic time keeping that really sacred and then developing something where we could take care of all those other important things and those seminars are important those assemblies are important but it's critical too that we're not interrupting a math class six or eight times a year right so yes absolutely seniors uh can and will take advantage of that you know in this first couple of weeks i think for sometimes for seniors they have this newfound freedom this is great this is great but then assessments start coming in their seasons start building up drama program they know they have practice right up they're going to start staying more and we actually have set locations where they can go in the lobbies that's fantastic thank you so much for that information and the reason i was trying to figure out how to formulate my question the band and the ability to participate in band and chorus the flex block has made has enabled that because it could banned often conflicted with other other academics and electives yeah so a lot of times unfortunately um then students who were you know highly invested in their music programs but also said but i want to make sure i get ap physics so i want to make sure i get marine biology or i want to make sure i'm taking that fourth year of a language because we are a small school and we have singletons this enables them to do you know to janice barry's credit music and um so that's that's why and and really the the band and chorus teachers have done a fantastic job with this um you know taking advantage of the time uh obviously if we could give them even more time we would you know but some of that then becomes contractual with the teachers association of having an even longer day which i'm not opposed to but i don't know necessarily if there are others in my camp right right that's really great yeah i just have to add to that so um my daughter who's now in college was a abandoned chorus kid and um got exactly we were talking about got to senior year and because she took french she her junior year she couldn't do chorus and her senior year she did online ap french so that she could be in chorus because that's how much she loved it so i love hearing the numbers have gone up so high and that we've been able to do that for the kids but also um for years now we've been talking about and i think through maybe the um the student health survey about having how important it is for kids to have at least one person in the building who they can go to and you know that's different for each kid and sometimes it comes up organically but i love the model of allowing them to to build over time these relationships with teachers so i think it's great yeah and i love the three teachers assigned to a group because i think to your point about building a relationship you know sometimes kids have an advisor you know i work at a school has an advisory program but you might not jive with your advisor and this gives you some options and also like if a person has to take a leave or a process to come or go it does provide that overarching continuity absolutely that was the the research that ann and i looked at we looked at you know where were some programs successful and they kept saying to be as flexible with advisories you can because if you try to say student a and teacher b are going to be together it might not just be the greatest connection they both may be very respectful of one another but when push comes to shove they may not lean on one another or the student towards the teacher for you know that close relationship there might be somebody they respect but maybe not necessarily they'd go to whereas having that flexibility of the three we felt obviously gives them more choice within that and it also helps our teachers too because for the first week when we did all those advisories all three of us were in there and we talked together about ideas of how to get to know this group and you know we did some icebreaking activities with our group so we sort of learned from each other some things that we can do and i think that that really helps too because sometimes teachers may be highly skilled in teaching biology but establishing strong relationships might not come natural to them right they they might if somebody's passionate about biology and we've made this connection but other teachers have maybe said i'm able to really connect with kids and here's something i've tried what do you think you know and we've done that so uh it's definitely a focus of ours and we think it's really important and just another piece there are i think almost no trios all from the same department so i think just that other level of feeling like special education sometimes could feel like an island but they're in the mix with the english and spanish you know and i think so just getting to know people and being part of a team outside of your department just more like collegiality pizza's been big yeah very intentional yeah i'm with a biology teacher and a french teacher that's great thank you any other questions or thoughts okay thank you so much mr smith everyone and that's our report this evening i also just want to chime in and also mention when i talked about standing ovation at the opening day when it was announced that scott kellet was leaving as you could tell genuinely whether it was his own staff members people in the district um yeah again round of applause you know just uh it just serves to show what kind of uh you know colleague he's been a leader in soccer so i think he would understand the whistling the european style of cheering him so i whistled i always kidding when i came in the first day for my interview it was raining i came in the wrong way and he was very gentle with me and he didn't know who i was out in there is there is lots of work out there yeah um all right moving on to the character so in your package you have the words to close out fiscal year 21 and we'll start off with the fiscal year 22 warrants um next month i um whoever will have a new signer now i don't know who's assigned to sign whoever is going to be a signer if they want to come in and give them a mini training um i do have a little staff here um to be signed so let me know we can uh you know set up a short appointment and get you going on that and again these are any questions you have about the warrants or wanted to see them in detail they're always at central office available for review for you guys okay thank you any questions on that before it's still you but okay okay perfect so um maybe i'll get some standing ovations i think we have a pretty good financial report so um luckily um you know we we ended june at our last june meeting pretty much the number stayed where they were um just to give you a recap you have your general fund revenue statement your state status of appropriations with your expenditures am i into the roll forward so you can understand how that'll shook out after the operations were closed for the year and then again your quarterly report for your special revenue revolving fund so we'll walk through each of those just briefly if you have any questions just stop me on the revenues as you remember in june of 2020 dussey was recommending that all school committees be extra cautious about what was going to happen with the state budget and so you did take that vote to reduce your chapter 70 revenues by 200 000 and use an extra 200 000 of emd in its place well luckily the budget did finally turn out to be a little rosier than we all anticipated so that additional revenue we really didn't need to account for and so that's going to make up some of the surplus that we'll talk about as we roll through all the numbers the same thing happened on chapter 71 reimbursement transportation and if you remember we took your excess of regional transportation reimbursement and put it into your reserve fund just to cover any shortfalls that we might see in chapter 71 revenues for fiscal year 21.
one student mentioned that cases at schools are starting to rise and if something isn't done then virtual learning might be an option so he wanted he wanted to kind of talk about that another student said that i was doing really bad online because i could not focus due to priorities and other responsibilities i had at home while doing school work i hope we can continue in person because i think it would be even more difficult for me to focus now if we cannot be at school and then finally a student said thanks to our teachers and staff the transition wasn't so hard they answered any questions we had about our schedules classes mask regulations etc and it was really fun and teachers were nice and did a great job with speaking or explaining what they were doing in class and thank you all that is my report [Applause] i have to say that is phenomenal for a first report when you're just basically been okay seated for the first time you have been busy all of you have been busy and um it's interesting some of the things you're bringing up and i hope to you know there will be discussions on the campus levels and then you'll get together and kind of fared it out and then maybe let us know a little bit more um it's interesting some of the problems and and one of them i hear heard is about the lunch time well part of the problem i think this year is you know lunches are free so a lot of kids are standing in line to get the lunches and not bringing a lunch so it's made it a little bit more difficult plus who knows what else maybe it's fewer cafeteria workers to get it out there so we have problems you know along with good things come some difficulties and so well but let us know you know what you're coming up with and what you're finding and and it'll be interesting i want to i look forward to hear what the ambassadors and you work out and come together with after surveying at each of your campuses so excellent job though that was very very good board oh i agree very good job thank you can i can i say something of course i just wanted to um first of all i just want to commend the entire group of ambassadors every year we actually you know build the momentum and the bar really high and you guys set that by even more higher this year so all the stories you guys are not focused on yourselves but you're focused on others and i think that's a key for our district and you guys are just basically mentioned it in every single speech that you had i had the greater honor of meeting esmeralda at uh south junior high i'm so glad that you actually shared your story because i think i mentioned it to you and i want to mention it to everyone if you get an opportunity ask her why she became an ambassador really gave me goosebumps and i went home and i had a story to tell my 11 year old it was great to hear your passion for why you became an ambassador and this is solely for your sister and show her the path and also to fight for her rights so thank you very much for sharing that story with me i know uh sebastian you know with anaheim bros you're not only being out there in the public doing work with your team so i know that you guys are all every single one of you loira and savannah it's like amazing the stories that you guys are sharing because i think we we picked uh whoever the committee was including anna we should commend the committee for actually really picking students who represent our district so thank you very much i'm looking forward to meeting each one of you individually so hopefully we get to get a picture with all of them yeah we'll have to do that okay after we all speak and say something then we'll gather them all and take a picture how's about that so thank you thank you i'll i'll take credit uh i was on the committee and so uh i really got to uh hear uh um the stories that they had and they were all incredible it was very difficult this year but as you said it they raised the bar even higher than i think we've ever seen before and i've seen them out um i haven't gotten to all the back to school nights that i would have liked but they're at the junior high school back to school nights as well as their own they have represented themselves they're working junior high school yeah and it's amazing and and i had the pleasure of uh visiting with you i crashed their meeting and they didn't mind and and they're just all remarkable and i wanted to thank you personally for my thank you uh that was really special um i will come and visit you anytime you don't have to give me thanks i learned so much from you and tonight was just phenomenal the the rest of the auhsd community got to see just how wonderful you are and i just cannot wait to see what you're going to do in the coming year sign me up and i'll be there with you thank you so much for all your hard work and dedication and you don't have to stay for the whole meeting we always like to tell our students you don't have to stay for the whole meeting but really appreciate seeing you all together and look forward to the coming year thank you so much all of you were so well spoken when you came up here to the microphone i i was sort of blowing away at how well you did some you know we're looking down some had totally uh remember i wouldn't say memorize but remember everything you wanted to say and but you came across so well and this is your what about the fourth week of school now and pardon me fifth i'm sorry i wouldn't want to teach out of a week oh sixth week there you go okay all right i can't count um but i can hardly wait until the end of your your senior year if you're at this point now where are you going to be at that point in time so i i commend you i i run into i shouldn't say run into you i have uh seen many of you at open houses and esmeralda um she came and she got her siblings over to me and introduced me to her siblings and then we had a picture taken so that was so nice i appreciate all of you all that you do and the district appreciates it too so good luck for this next year and i'd just like to congratulate all of you your diligence and hard work is paying off look what you see yourselves doing today tonight it's an experience that you'll never forget in years to come you'll look back and you'll tell younger people what you did and we're proud of you i know how pleased your families are for you and how much pride you bring for all of them so i wish you a wonderful school year absolutely definitely and i'd like to also acknowledge the advisors for the ambassadors would you stand up you're standing up there in the back and let the audience know hilda vasquez and jennifer brown and someone not here tonight who spends an awful lot of time with the ambassadors one of our distinguished retirees who you wouldn't know he's retired because he sticks around and helps us out all the time ron hoshi has been working with the ambassadors and he spends a lot of time and effort and he is phenomenal and i and he's watching right now i hope he's watching right but we overrun a debt of gratitude for working with this team and doing such a great job with them and we really really appreciate that everybody does i'd just like to add braun i didn't know that you were watching and you are such a jewel and i remember the first time i ever met you over at kennedy high school you were leading a a your group of chorus and you've just flowered all over your this district wonderful qualities and skills that you have and thank you so much okay let's uh go take a picture with our ambassadors and student reps just wish we could take our pictures [Music] where are we wave to your family [Music] [Applause] i wish i could hug each one [Music] amazon very great thank you so much yes like i don't know into the problems because like it's not problems but it's just like it takes student advocacy [Music] we're taking a break go back thank you i need to go to the restaurant pictures 20 years from now they'll show their kids yep yeah why are people having their pictures taken with me miss masks that needs to go home and get their homework done what student is that for public comment okay we just had a little informal break there now we will move on to item 9.3 this is our covert 19 reopening of schools madam president before we go we have a student that needs to do a public comment can we do that really quickly before with the board mine um he he he's got to go home and get some homework done too all right with the rest of the board okay okay i'm sorry okay now we'll have you come forward michelle okay sorry but you know we let the ambassadors go so we got to let you speak so you can go and do that thank you hi i'd like to first thank the board for giving me the opportunity to speak my name is vishal kashan and i'm a sophomore at beckman high school i've been doing debate for five years now and have experienced first hand the multitude of benefits it provides to its participants some of these benefits include increased public speaking skills and knowledge of current events higher school subject test scores and sat slash act scores improved writing and overall academic skills and improved personal behavior these all lead to better student performance which results in higher school and district rankings while some students have the ability to join debate in high school it is often too late with the number activities of activities that most are doing it is unlikely that they would pick up debates so late starting debate in middle school allows for students to reap such benefits earlier and puts them on the track towards success at a younger age additionally giving students the opportunity to begin debating in middle school will expose them to debate early so that if their high school lacks a program they have the ability to start one themselves so in an effort to help kids achieve their full potential i founded debate for all last year our goal is to increase student engagement by implementing debate programs in middle schools that currently lack one our program is entirely free and we provide curriculum beginning instruction and assist in starting the program up we are supported by the public debate program a worldwide established non-profit organization based in claremont mckenna university at accredited university we would love to board support in order for us to begin these programs we have reached out to the most administrators and ptsd of auhsd junior high schools but have not received any large response the auhsd junior high schools that do not currently have a debate program or orangeview junior high ball junior high south junior high sycamore junior high and walker junior high so if the board could assist us in obtaining meetings with administrators of these middle schools so that we can introduce our programs to them we would truly appreciate it any additional ways that the board could support would be most welcome you can learn more about the our program through our website which is on the flyer that i will hand out right now our contact details are also included if there's someone i can follow up with that would be great as well thank you for your time and if you have any questions please let me know i'm sorry what high school did you say you were from i go to beckman high school um in urban california yes okay so get the information okay if you do have some printout okay thank you very much thank you that's a great idea i think uh thank you sir sorry about the time frame thank you so much just tough sometimes trying to get a sponsor to to spend the hours that are you know devoted to it but possibly this program will help us because i know that the kiwanis club in cyprus is the one that sponsored the the uh speech and debate it at lexington and has worked with them on that so and then it kind of grew over to cyprus high so thank you very much thank you so much yes thank you of course thank you so much i appreciate it have a great day okay take care okay now we will go back to the covet 19 and uh reopening of schools and that will be under dr freed all right well note to self don't ever schedule a presentation that follows the student ambassadors so good evening board president piercy members of board my colleagues on cabinet and to our family and friends in the audience and those who are watching on our live stream uh it is my great pleasure to be here tonight with uh our director of risk management leanna williams who will do a brief presentation with some updates as it connects to kova 19 our reopening schools and our protocols and updates that we've been putting in place i wanted to share with you real quickly before i turn over to our director of risk management who's just done a fantastic job by the way in her first month with us on the job just really hit the ground running one of the things that we did a couple weeks ago with feedback from our unions as we did a district-wide late start where we put the protocols and all the different things that we have in place around covid19 the state order that we're going to be talking about in a moment we did a late start to communicate all the things that we have in place to all of our staff across the district we want to make sure that every one of our staff are getting the same message on the same day so that continuity and expectations were really clear across our district as we roll these different measures out leann is going to talk in a moment about some of those specifics that we talked about on that late start day uh across our district so you can see exactly what we talked about with our staff so that mature to lyanna thank you jaren good evening president piercy members of the board of trustees superintendent matt stewart and cabinet talk to you briefly on some of the things that we continue to communicate to schools staff members and students and so as jaren mentioned we did ask principals to deliver during their alert late start on thursday some of the protocols that we're going through so as as you can imagine we're still all wearing our masks and so everyone is still required to wear their masks and doors we are still continuing to take the health screenings using the qr codes for all staff and district or district staff and we're also making sure that the students are entering the campus with masks we are continuing to provide proper disinfectant first for teachers to go ahead and disinfect their their classrooms and conference rooms we continue to bright provide sanitizers all of those good things that we have been implementing back when this pandemic started we continue to provide to the districts and to the school sites contact tracing is is a big issue as you guys well know we have really beefed up our contact tracing efforts and i have to say a great thank you to human resources to brandon teats and his group and to carlos hernandez and arisely for lending us some resources we went from seven contact tracers two weeks ago actually a week ago to a total of 19 just this week and we have now got in place a process that will help the schools return their students a lot quicker that is our goal we're going to continue monitoring the process um and make any necessary changes as as needed and so this is a work in proc progress we've made great strides and we will continue to to do our best to bring those students back we know that that is important to the district uh we continue to work with the district staff on contact racing as well we we've got a really good system in place it works really well so well that we only have one person assigned to the staff contact racing so it's going very good and nancy's been great cabinet's been great so i just want to thank everybody for the continued support we know that back in august there was a california department of public health order that came out that mandated all unvaccinated public school private school employees to be tested weekly the order has a deadline of october 15th the district is on task to meet that that deadline we are partnering with the state to offer an end-to-end program for vaccination or excuse me for testing of the unvaccinated we are currently gathering information on the number of unvaccinated staff that exist and then we will work with the partners mobile ed to strategize how we are going to make available the testing for those unvaccinated staff that concludes my update are there any questions can you briefly um just uh describe uh how hard how difficult it is to do the contact tracing for for those who do not understand that absolutely so the contact tracing our processes that we have in place is this for students they're separate they're a little different but they're similar in nature so with students any staff member who knows that a student is missing class because of covid like symptoms we don't get specific we can't necessarily ask if it is covid so they ask if it's coveted like symptoms they input the information into a qualtrex system and that system automatically sends a survey email to the student and the parents that is where we see the difficulty because it relies on the student and the parent to submit and complete that survey because that survey is what triggers the contact tracer to reach out to the parents to understand what happened and to give them an estimated data return back to school so the process can sometimes take long because we are dependent upon that um that survey back from the parents so that's where it's difficult there are also times though where we've reached out to parents trying to get in contact with them to discuss the situation and we've less just left countless messages so a lot of the messages go unreturned from parents so those are some of the challenges that were dealing with we also run into the classic where people just don't read emails they ignore the emails and so what i'm trying to do is get less dependent upon waiting for those surveys to come through and to really reach out and call somebody that's what we need to start doing and so as soon as we can get the system in a good place and we got the numbers manageable we are going to start reaching out to those families and we are going to just go ahead and ask the questions and get them and clear them on the spot if we can that's the goal thank you you're welcome any other questions okay you you briefly touched on the safety protocols at school and you said about teachers being able to sanitize beyond that what else are we doing on a daily basis at the school for students what are school sites doing for the safety and health of the students and the staff and the staff so we do have we have custodians or our custodial services will go around twice a day to the high-touch areas multi-use rooms and they will disinfect with an appropriate epa approved disinfectant again the masks if if staff identify students who are exhibiting covet-like symptoms they will refer them to the health office so that they can do a quick assessment and send them home if necessary again the you know the masks the the screenings the disinfectants the hand sanitizers we've got air purifiers in rooms we've got multiple in rooms that are larger areas we are now putting up signs for gyms because of recent cdph guidelines for extracurricular activities so we're taking those those measures what about the food lines the food lines i'm going to be honest with you i've not heard any issues with the food lines uh physical dissing is no longer being mandated by cdph and so there are there are no physical distancing guidelines in place at the moment um but the the food lines is something that we can take a look at especially after hearing um the ambassador's concerns so i don't if we can have any control over that we will definitely look at that there used to we used to have shared tables where a student didn't want part of their lunch they could put it on a table and someone could take it that couldn't afford or couldn't didn't have a lunch enough lunch is that still in in existence i don't think it is no they're not they're not at this time it's not um because of obviously the the kova 19 pandemic going back to your question though i do know i spoke with orlando a couple days ago as you know with the instructional aide and just classified staff shortage what they have done because there are some schools that um because more kids are taking advantage of the free lunch that they've been given the schools have been really strategic and trying to get more student volunteers because unlike the processing of an employee one there's a shortage of employees who are willing and wanting to do that work but then the time it takes to process paperwork they've been getting student volunteers who can also work and earn community service hours et cetera and doing that work so i know that orlando's been working with schools to get more students volunteering to help the speed of line since more students are taking advantage of the the free lunch that's being provided yeah okay thank you i have a question the presentation that was given to all the teachers and all the campuses on our last late start date was that a half hour presentation or was it it was about an hour about an hour yes is that something that is on a line that we could see i mean i would be curious to see what was presented to the teachers we can definitely share it it's not online on the district website but we can definitely share it with the um the board the board okay absolutely i don't know about anybody else but i would like to see what was told to the teachers because i know by sitting on in on these opening of schools task force there was still a lot of questions even after they had that presentation so i'd like to see what was covered in that one of the things we did as a result of that presentation is we've got an active google document where principals or aps can take the concerns and questions of the staff and put it in that document and have either myself dr nian veronica or the another appropriate person respond to those questions okay and it's it the list is growing unfortunately yes yes so we're trying to really communicate all the changes everything we're trying to do to to help protect the staff and the students and be very open and honest about those things but there's just still a lot of questions because i just i'm amazed i was listening to all of them on the meeting the other day so and and cdph is not helping us by constantly changing their decision trees when it comes to when they can quarantine how long they can quarantine and so it's just a non-stop evolutionary of information are we utilizing a modified quarantine we are for students yes all right thank you you're welcome and i just wanted to commend you uh for coming on board so quickly you heard from the students now that the students feel safe on campus so congratulations that's good to hear thank you right all right very good thank you yeah i have a few questions um first of all thank you manuel for taking my call and going through a series of questions from me to kind of address some of the concerns that i had so let me just go by first of all in terms of being transparent what are our code numbers right now on campus so our coveted numbers right now on campus between staff or par are you looking for positive confirmations right so we've got roughly eight nine ten sixty seven eighteen twenty one two two three two four twenty five twenty five to twenty to thirty right now and that's throughout the district all the way from kennedy all the way to those are all the stuff the sites correct all the school sites and the district office right so i know you talked about the protocol just to be make sure that people who are watching know what our process is what is the protocol when we have a student who comes on campus and we figure that hey you know what you're exhibiting symptoms now go home so the protocol at that point is whatever staff is receiving that information should be submitting the student's name into the into the qualtrex system there is a link for staff to use to fill out various information and again that put that link once that's completed it pushes out an email to the student and the staff or excuse me the student and the parent asking them to complete the questionnaire at which point once that's done we can get a contact tracer back onto that student to identify the circumstances behind that and then give them an expected date to return to school and again that's dependent upon them completing that survey so if they don't complete the survey we are using contract tracers to call them right we're starting to implement that and that's where i think i i got a concern today from a parent um usually she attends the meetings too so the concern was that we are pulling people from uh let's say you know community liaison positions and actually using them to do contract traces and i actually had answered saying that the reason was because we are trying we are short staffed so we're trying to pull staff from uh different areas to make sure that we you know do this right because this is one of the priorities we got to make sure that our you know we trace them back to whoever it is and make sure that those kids don't come back to come back on campus now the second question i think this is a gerund question and manuel answered this for me pretty well is that when a student actually is sent home [Music] then what do they do at home in terms of i know we give them a packet to work on at home right if you can explain that yeah so as you know with e-cadence we've been talking with our staff about making sure they upload student work any cadence because they do that then students have access to all their content and coursework while they're at home the other thing too is is is if a student doesn't have a device or a hotspot we've developed a process and protocol for any student who needs that device or hotspot to be able to check one out so they can do their work from home also for students who desire there is a way for them to get traditional work brought up to the office the way they would normally do it before the pandemic where they can do the work at home as well we're also waiting the final guidance on the state in terms of what even short-term independent study might look like so when a student is forced into quarantine because of their circumstance there's a process that we'll have in place to support students with their work while they're out so that way they don't they don't miss a beat when they're at home right so there you we're sending them for 10 days quarantine right that includes the weekend uh yes i believe so yes yes okay yes so my question is because this is a question that a parent asked me if there is an overachieving student right who gets done everything all the work that's been given to them is there a possibility that that student or the parent could actually request for more work to be done while they're at home yeah sure they could request more work to be done it would just be working with the site admin and their that students teachers to be able to collect that work all right so mike the reason that i asked yes they can do that but have we actually communicated that to our teachers to make sure that we follow up because in this particular case student asked uh you know obviously there was not a system established in order to give that extra work so that student i mean for them obviously they're idling at home of course we're sending them thinking that they're you know covered positive but they're going through the process of quarantining themselves and if they're not they're still staying home at you know idling which means they're losing instruction hours uh every single day that they're not on campus right so that's a concern that i have is that are we communicating that and i think manoa you addressed that to me but i want to make sure that in public i ask this is that are we communicating that to our teachers so that we have a system in place when we send students home and are we monitoring those kids and if they are requesting for more work to be added because they're done with their work are we able to have a process of doing that yeah and i don't know if it was discussed at the last teacher input i wasn't at that meeting but yes if if we are developing that process where that communication should be happening where students who want additional work should be able to get it through that through the system with the admin and the teachers that they were that they have you know mr dubai i think our parents need to address this as if uh it was a regular absence like you know a 10-day flu or something like that during you know prior to cobit of course our if there was extra work that was uh needed the teacher would supply that extra work so i mean you know i don't think i think we need to approach it that same way but to uh dr fred's point too and this is important that our public know this that we uh there's there's a new law coming in regarding independent study to allow uh districts to collect ada because that's really really going to be important going forward as we deal with the number of these quarantine so short answer is yes i think that through e-cadence we can upload the teachers who are uploading a lot of their lessons and they can get ahead of it too as well very easily in terms of uploading future lessons or extra credit type of things but also too i think because of this new law affecting all of the districts throughout the state of california regarding independent study so districts can collect ada as well so um that's all that's all coming all right and then the other question that i had was in terms of our um the the the process of contact tracing i know it's very arduous is there anything that else that we could do in order to figure it out because i i mean there are certain weeks that i've monitored on the list that we get right where at the beginning it was high but then now i see the numbers have gone down and probably because of the fact that you know everybody's following protocols they know what it is and they go through that but i want to make sure that if you're having issues with staffing how do we mitigate that right i mean obviously short term we can go ahead and pull people from different departments to do that but do we have a plan for that or are we thinking well maybe you know look for hopefully get everybody vaccinated when the vaccine vaccines are available for kids under uh that we could do more so we actually do have three more contact tracers in queue and ready to start and the three contact tracer's ready to start and the goal is mr jabar as as we pull in some additional folks we understand that the community liaisons we are not their primary job we know that they're there to serve their school and their community and we do want to return them as soon as possible so we just want to thank them for loaning them loaning them to us but as we bring people in and train them we're going to release those community liaisons back to their schools the hope is no more than four weeks so we've got three people right now that we can bring on board we'll get them the training and then we can release three three more folks there are currently 80 applications and speaking with hr earlier today there are about 80 applications that are are pending review for additional contact tracers so there is a plan in place obviously we're just one of many departments who are in need of additional uh staffing and so while they're helping us they are helping others but they understand our need all right perfect and then finally i just want to mention i want our i know i heard uh i think bros is having their vaccine clinic on the 25th but i would like to see if any if we offer that opportunity for other student organizations to actually conduct vaccines clinics in their schools because it is a sort of a fundraiser for these organizations as well for every person that uh the organization signs up and completes the vaccine they get twenty dollars so it's a it's a good opportunity for the schools especially i think when i had that conversation sebastian he jumped on it to have that conversation with carlos and i think it was arranged so if there are other schools interested it might be an opportunity for us to really bring the community along and because the students are going to reach out and get the people who are not being vaccinated to come and get vaccinated so yeah we can definitely work with abdullah and possibly carlos to get other schools on board to host a similar event perfect thank you that's it thank you oh yeah just real quick too the other update is we now have a dashboard i know the camera we now have a dashboard that we're going to be putting on the website so our test positive numbers will be public not just for for all of you but for our community at large uh so that started i think last friday but then it's and it's going to be divvied up based on schools and yep yes full sites right okay yeah because it's a little bit that's a question that i've been having with uh healthcare agency because it's a little bit tough to navigate their website and finding out how the schools are having right i mean it just says uh i think they've color coded it saying i the threshold is like if you're 100 and above a different certain color 50 and above a certain color but i think it'll be better for us as an organization to put it up so we're transparent with the public and they know and the parents knowing their school sites thank you okay thank you good all right thank you thank you thank you good job okay so we are on to what comments item 10 10 10 public comments and are there any other public comment requests okay eleven okay seeing none we'll go on to item 11 items of business 11.1 resolution number 2021-22-b-03 recalculation of the 20 21 appropriations limit and establishing the 20 21 22 estimated appropriations limit calculations so moved second i have a motion and a second do i have any questions comments this is a roll call vote seeing none mrs trejo aye mr o'neal aye mr jabbar aye mr smith i and i vote aye resolution passes item 11.2 resolution number 2021-22-b-04 adjustments to income and expenditures general fund resolution number 2021 slash 22-b 0-5 adjustments to income and expenditures of various funds and 20 21 20 20 20 20 to 21 unaudited actual financial statements so moved second i have a motion and a second this again is a roll call vote any questions or comments seeing none mrs trejo aye mr o'brien and mr o'neal she did it because of me ryan she must have it's contagious hi mr javar hi i was just expecting another name but no come on i want to do it to brian i'm jimmy smith hi and i voted i apologize come on okay 11.3 resolution number 2021-22-b-06 requests for proposals for e-rate year data communications equipment software and other related electronic equipment apparatus and services so moved second i have a motion and a second do i have any questions or comments seeing none roll call vote mrs trejo aye mr o'neal aye mr jabbar aye mrs smith aye and i vote i 11.4 resolution number 2021-22-b-07 authorization to sign applications and associated documents i have a motion in a second any questions comments seeing none it's a roll call vote mrs trejo aye mr o'neal aye mr jabbar mrs smith i and i vote i eleven point five resolution number twenty twenty one slash twenty two dash b dash zero eight california public entity pension stabilization trust second i have a motion in a second do i have any questions or comments nancy were you yes so we do have um the representative um carrie ellison from morgan stanley as well as um jeff from keenan as well to be here to answer any questions that you may have okay so this was um we presented this at the upward workshop last month so just want to make sure that uh any questions that you may have i think you covered it pretty well and they brought the guarantee and writing of how much we're going to get yeah yeah that thumbs up says yes well we have um you know with their support um you know we um the experience has been very very good and um that the district id helped previously did extremely well and so given this kind of time and so i just want to make sure that um they're here to answer any questions and we i already did a conference call with them to include more questions just to make sure you know how the different ways to deposit as well as which type of investment as well and so the fund that they helped us look at is a fund i'm very comfortable with as well what's the timeline we are go um our goal is to make the deposit um hopefully within two weeks it does take some time to set up with the county treasury they do wear the money uh that way so it's go through ocd so that the goal will be to set up four different deposits um about kind of every um every every couple weeks um and then have all the money in there by the holidays so usually the holidays um generate better uh return but uh here we can add anything more if there's any questions but our goal is yes okay uh any other questions no i think i asked all the questions that i had last time so murray i'm good okay now we had a very good presentation and i'm just looking forward to us making some money yes yes thank you so much okay seeing no additional questions or comments uh this is um just a roll call vote as well so mrs trejo aye mr o'neal aye mr jabbar aye mrs smith hi and i vote eye 11.6 this is a public hearing sufficiency of textbooks and instructional materials open the public hearing does anyone wish to speak seeing none i will close the public hearing item 11.7 resolution number 2021 slash 22-e dash textbooks and instructional materials compliance for 2021-22 so moved second i have a motion in a second do i have any questions or comments let me just say that this is our annual public hearing basically to determine if each pupil in the district has sufficient textbooks or instructional materials in history social science mathematics reading english language arts science health world languages and visual and performing arts so any comments or questions seeing none it's a roll call vote mrs trejo aye mr o'neal aye mr jabbar aye mr smith aye and i vote i 11.8 resolution number 2021 slash 22-e-03 national hispanic heritage month exactly i have a motion in a second and i think this speaks for itself and this again is an action item any questions comments okay seeing none mrs trejo hi vodai mr o'neal aye mr jabbar aye mr smith aye and i vote i alright we will be celebrating that month then item 11.9 this is a resolution number 2021 slash 22-e-04 attendance awareness month second i have a motion in a second attendance awareness month acknowledges that good attendance matters and is essential for student achievement and graduation it raises public responsib you know this month will raise public responsiveness to the detrimental effects of chronic absenteeism it's important to be there okay any other questions or comments all right we had we had a roll call i mean we had a motion didn't we yeah all right this is a roll call vote mrs trejok aye mr o'neal aye mr jabbar aye mr smith aye and i vote i okay resolution number 2021 slash 22 dash e-05 red ribbon week removed second second i have a motion and a second and of course this is the national week of activism that empowers our youth and any concerned group to stand out speak up and seize control against drugs all right any questions or other comments seeing none mrs trejo i voted mr o'neal aye mr jabbar aye mrs smith i and i vote i item 11 11 resolution number 2021 slash 22 dash e-06 international translation date all right i have a motion in a second international translation day is an international day celebrated every year on september 30th this is an opportunity to to display pride in a profession that is becoming increasingly essential in the era of globalization and an act to recognize the role of professional translation in connecting our district with our families and our communities any other comments questions seeing none roll call vote mrs trejo hi mr o'neill aye mr javar mrs smith aye and i vote i eleven point twelve resolution number twenty twenty one slash twenty two dash e dash zero seven covid19 effects on participation in extracurricular and co-curricular activities along with minimum academic standards second i have a motion in a second now the covet 19 pandemic has had an immense immeasurable impact on our student health and well-being and for many students extracurricular activities are the glue that connects them to and engages them in school this resolution is going to suspend for the first quarter of 2021-22 year only the academic probation restriction in board policy 711.
57.9 of the team favored model 4. and so that pie graph there represents the team if we break this up by parents and staff on the parent side you will notice that 71.4 percent of the parents favored model 3 28.6 favored model 4 and on the staff side favored model 3 and 75 percent model a favor uh model 4. uh one thing to keep in mind this is a uh we're talking about mathematics this is a relatively small number so one person voting one way or the other can sway these percentages in a big way so this serves as the official results and official recommendation of the school reorganization team and we're going to come back to these numbers uh in a little bit yes ma'am so this light is not in our slide it is right here oh i would like to ask the clarifying questions absolutely so for for this survey were the students not surveyed this is the school reorganization team and how they felt about models three and four so the team only the team only so yes ma'am um so just point of clarification so it looks like there are more staff that voted than parents so do you have the breakdown on how many parents were in the city that voted off the top of my head no i do not so going back to your question did everybody vote everybody that was at this meeting voted there were 19 there were 19 members present and 19 people voted yes so three people were missing how many people no more uh five people were missing board member cruz gonzalez's um question i think it's important that we do that we do see the percentage how many parents and i'm sure staff because that that will kind of yeah off the top of my head i'm gonna say uh i i don't know but we can find out lika if you can on the side if you can pull that up um and we can share that with you but again 19 people small group right i have a question um so regarding so if you're saying that model 3 and model 4 are the recommended models presented by the school reorg team correct did the team also recommend the site listed in this slide deck for model 3 and model 4.
um coven really hit people hard and now more than ever it's really important that our homes are affordable to live in um jenny who presented earlier also touched on the importance of those living in homes with high energy burdens um experienced by lower income households it's super important or energy efficiency is an important piece to reduce their energy burdens so we see um energy and cost savings and that's really really meaningful um especially for those in our city that are struggling to afford to stay here we also see that energy efficient homes are healthy and safe safe to live in i know we all know this i'm sorry for going through it again but you know when we remove um things in our home that are burning fossil fuels in our home we're much healthier and safer and these improvements support our local economy um we also with the support of rmi were able to more specifically estimate um the projected impacts of the first year of implementing implementing the home energy labeling program they asked that we would need roughly four assessors to rate the 4 thousand over four thousand homes that would be sold in a year we would see roughly 900 of those become retrofitted and then those are associated energy savings cost savings and co2 just of our first year um an increased real estate value so we anticipate a true change coming from this program um i know it's late i want to thank you so much for your time and open up to any questions thank you very much for the excellent presentation and for your leadership on this project uh we already have a couple people lined up robert thank you mr chairman um so i just uh thank you for your presentation uh thea it's very good to know as part of the roughly 50 of the folks that rent in the city i was wondering how something like this could be applied for renters totally ann arbor is unique one we have so many renters but we also see that we're calling the single family homes but a lot of them are rented um so when they are sold they would still be under this ordinance we are also working on developing um we'll just sorry for one second the um commercial multi-family benchmarking ordinance would cover multi-family homes that are over 20 000 square feet so more um larger buildings and homes i guess at that point um and then we're also working on developing a green rental program to also specifically address rentals since we know that you know half of our city rents and they're also more likely to experience energy and efficient homes and have a harder time paying to stay there i i just would just add briefly to that it would be great uh for folks uh that are looking at a potential rental lease to have that as a piece of information that's included about the property when they're considering whether they're going to rent in one location versus another i you know i think that would be very beneficial hey thanks so much thea um question so it states that the score will be presented um on the mls and then the details a detailed report will be given at the time of purchase um like how how far before the final purchase will the details that the report be presented because it seems like it would be beneficial for the the pending purchaser or the person considering purchasing the property to know you know the the potential expenses of you know improvements um that that would be made or could be made yeah and i want to apologize i um i'm picking up this presentation and i think i misinterpreted how that slide was written um the way the ordinance is written um as the house is being listed we would require that the home energy score and the report be listed in any um marketing for the home um the way that works out is usually you can't literally include the report in the mls you include a link so it does require this like extra step and initiative to really check out that information but it's there for those that are definitely interested um and then the report itself would also have to be available included in the package at time of sale that was a question but i apologize for that that was on that was my error councilman remember breaks thanks um three questions um so the first is i think you said it takes an hour to complete one of these assessments and i was just curious how that gets stunts briefly how that gets done so quickly because having done an energy assessment and things sometimes they take a lot longer than that so that's one question um the other one is just if you've thought about how this applies to accessory dwelling units um would that be two scores or you know is that like would that be covered by the the rental program you know just that sort of interface and then any how kind of realtor's been responding to this type of work in other communities or in our room sure um so how does the score only take one hour um the home energy score is not like a home energy audit and it's not as technically detailed um as what you would probably need to do some really intense energy efficiency improvements but it's an easy first step that gets kind of like the brunt of the information out that you just need for an overall assessment um so they've really pared down the information that you need to make that initial assessment so they just you know they look at what equipment is there they've really or the doe has really filed down you know the streamlined um set of information that you need for that initial assessment um and that's defined by the home energy score that's not us making that up um i think also with kovid they used to be exclusively in-house assessments i think when kobe picked up they also figured out how to do them virtually um and then in other cities like portland they've also found that um accessories that provide the home energy score we're also able to do a same-day turnaround so it seems like magic but it's been proven that it doesn't take very long um and people that find that it's their business model and what they provide they've you know successfully really made it a streamlined process um how does it apply to accessory drawing units that is specifically in the ordinance i would have to check if it's a separate um energy score or rolled into the um score for the whole building but i believe the adus are covered but i will have to follow up with you on that um and then how have real estate agents um kind of like perceived this um one i think it's a new thing and it's an extra step so initially i think people tend to have a little bit of hesitation around it however we found that really once we ex or once other cities explained um and kind of like took away this level of being scared of something unknown and new but we're able to present um information and results from other cities and kind of just understand what people's concerns were see if those were legitimate or if they hadn't really um arose in other cities so we've really seen that um a lot of pushback from realtors were actually from either fears that never happened or or fears that would would never happen um for example uh there was a lot of pushback that having a home energy score would take a lot of time to sell a home either getting home ready to sell or having a home on the market and we found that one same-day turnaround test or home energy scores are available and two that homes of the home energy score regardless of the score sell faster than homes with that one so we've really been able to see that um there hasn't been much impact on the real estate um process of selling a house did i answer all of your questions you did i thought of more but i'm going to let others go thank you welcome it's a little bit late in the evening to be talking energy efficiency i think but i'll try my best here um the key is going to be adoption right so i think we need to test this a little bit before we start adopting it in my mind i know other communities have adopted it it sounds fairly simple you get to an energy efficiency score and you can kind of correlate the two how it directly impacts greenhouse gas emissions could be quite different i think we need to understand the correlation better obviously i know a lot about this subject but um how this translates into actually being effective i think we need to kick around a little bit so i would suggest we look at it a little bit longer but i i think this may be something that could be adopted the real estate agents are going to have to really buy into it or else it will not survive but um i'm hopeful so anything we can do to help let us know great thank you i'm going to comment real briefly on what just talked about chuck knows this because he's on a working group that is working on this topic and that is there is a group under fungus leadership working on energy concierge services and um we have a real opportunity um to be able to link this ordinance with contier services so that if someone gets a home energy score and a list of potential improvements um that that individual then could go to the concierge service and we're looking at an online resource as well as a essential essentially a consulting service um that's obviously going to depend on funding availability and things like that but by connecting these two to chuck's point this would have the potential of greatly increasing the adoption rate of some of these suggested improvements so the two fit nicely um together council member regina thank you trimerski um i hope this will be a relatively quick question because i think i know the answer already but i just want to make sure that i know um so so i know i think i saw an earlier version of this that kind of tied a home energy score to action and it kind of at some point it might require there was a proposal at least being discussed that would require a homeowner to potentially make energy improvements prior to selling the home that is not included in this proposed ordinance correct correct that is not included okay all right i just wanted to make i wanted to make sure on that because i think while it's important for i think information to be out there i think it's also important to kind of allow that negotiation to take place between buyers and sellers and obviously there might be give and take um in you know what what is important to some home buyers versus others and and while i think it's important from a community standpoint to have more energy efficient homes i i wouldn't want us to get into the business of kind of negotiating those terms in that as well so i thought so and i just wanted to thank you for confirming hello uh yes uh thanks for the presentation um do we have any estimate of how much uh one of these would cost to do um a home energy score yeah yeah i'd have to pull up the estimates i think portland saw um their costs settle at around 150 dollars per score so very low cost um i think people thinking of like the more technical home energy audits or home or her scores tend to be a bit pricier but this is really um you know a low cost low time intensive um solution okay and one other quick things i'm as i understand it this is really just about efficiency changes you could make to the house i just had a thought that uh probably this isn't part of it but has there been any thought of also maybe analyzing doing a quick analyzation for how feasible it would be to add solar or as well as how easy based on the utility hookups you already have for i'm not saying this right but for ev charging basically like how easy it would be to add a level two charging to the existing setup in the house has that been thought about at all yeah yeah i also just want to quickly go back to your previous question um just as clarification the home energy score the price of one isn't set it's these um assessors that are certified by the partners and it becomes this like competitive business so they set their own score so the price i quoted may not be the same price everywhere it's unofficially set price um we have thought about that it's not in the ordinance right now um but the home energy score report that you get the score is set by the doe but the information that you include in that report is up to the um the partner or the city that's requiring it so if we wanted to include information on other initiatives that we're promoting such as getting solar and including a solar estimate um or recommending electrification improvements rather than fossil fuel efficiency improvements there's flexibility there for information that we'd want to include thanks bridgette thanks um would this be mandatory or voluntary and if mandatory there would need to be some sort of an enforcement um uh procedure and i'm wondering if that's been thought through yeah so we homeosquare exists and we're not seeing very many in ann arbor so this is this would be a mandatory um policy that when when you sell your home and market your home this is information that you have to include um the enforcement mechanism would be uh at time of sale requiring that the information is included um it's already an existing process that we have existing mechanisms to enforce on whether or not you include information or excluded information that's required so i think we're looking to rely on that existing process as this place for enforcement so would a sale be held up if this hadn't been done um you know i would have to look more into if it wouldn't go through or if it would just um result in um pursuing until the information is provided i'm gonna jump into support theo too i don't know if you caught this zach was actually tagged to be the lead presenter on this but he got pulled into the planning commission so apologies for that and sorry thea um i can see if he's free and bring him back in so i'll check bridget did you have any other questions otherwise mark but mark yeah just uh quickly when uh i ran the better buildings program for michigan um a while back ann arbor was one of the participants in that program anyway um to know his point we gave a rebate on the uh price of the energy assessment to homeowners that um went got with a contractor and actually had the work done so if they move forward on the recommendations um they got a rebate for the cost of the audit maybe worth throwing in there it may it wasn't a lot of money but it seemed to make a a difference to people yeah and i'm sorry you broke up a little bit on my end that was a rebate for doing improvements after having the audit we the better building program we rebated the cost of the audit back to homeowners who implemented the the recommendations so typically they want got a michigan saves loan or or whatever but um when they move forward there were a whole bunch of rebates that came along with it including refrigerator rebates from the utilities and hot water things and da da da and just one of the rebates that they got was the better buildings program covered the cost of the audit and rebated that back to them great thank you did you have another question okay uh the i have a question hopefully you can answer it tonight if not you could provide it because i think we will approve the resolution of support tonight i think it's just a first reading and that is i'm wondering if you can uh go over the timeline a little bit of when this is done in all the steps and when it's disclosed and things like that so um let's say i'm a homeowner and i approach an agent and we decide that we're going to list and we know that the market is very hot here in ann arbor i recall a slide saying that the home energy score will be included on the listing is it a precondition for being included on the listing or is only a precondition that it be available at the time of sale and how do we incent the homeowner the agent everybody involved so that we really truly have the kind of disclosure that when you walk into an auto dealership and there is um the label on the car and it says 26 miles a gallon that you would have the same kind of at least ability to do that at the time of interest as opposed to the time of sitting down and signing and finding out oh my house is a 2 or my house is a 10.
we're prepping for that right now getting training on that and working with the various departments it will include um both hr and the business office and changing and also all the employees and how you enter invoices and all of those things payroll and all of that so well will that result in any cost efficiencies it probably will i think it will because the systems will be more efficient so it may even look at personnel efficiencies also okay yes we continue to develop end of the month closing procedures those are always ongoing in case we need to add any again as you have seen that we are producing our monthly financial reports in a timely manner for the board meeting we already actually have them ready already this month by usually the third of the month all of our accounts are reconciled so that is continue to go but i leave that on there just in case we need to add anything you know as we start moving forward for the end of the months and that um analyze and restructure the district's amazon business account this is something that we took on this year as you won't know amazon is a big player out there we do order a lot of things so brian and i sat down and we restructured with that so that we can put best practices into play so now all orders have a primary and a secondary approval process that goes through also we have been able to put our budgets right into amazon so people can overspend in certain areas too so we have structured that that's actually been done already we're all all set and then facility planning and capital projects um we'll present a short-term facility plan tonight where i'm going to be talking about that a little bit later especially concentrating on our non-air conditioned building and also life safety issues so i'm going to presenting and sharing that tonight also and then finally the last page you will see just a few things about the budgets and just some comments and recommendations that the budget you know again is is pretty well is complete from what i presented here um it will be part of uh presenting it tonight and then the approval will come on the 21st i'm going to recommend the approval that take place i did talk about capital projects and what's included in here you will see those capital projects here the life safety projects and asbestos abatement at elc in talala about 2.7 million dollars is in this budget some of that we paid out in last year's budget so that will remain there the gym floor refinishing of 35 000 that is in here that'll be paid out this year it is complete it is done it came out gorgeous i will tell you that if you haven't seen it yet you should uh it looks great football field light replacement 315 000 that is complete and done if you're at the football game it's a lot brighter coach kaneki uh is immensely grateful for that i don't know if dr hall is but i know coach connect is you know i had to say that i'm just waiting to see with the price for the turf field that we need oh okay there you go i agree and then uh the the other thing i will tell you is we we are still continuing to work with our insurance company to get reimbursement on a fourth of that project so that's going through the process but uh it looks like we'll be getting that and then uh the cooling tower maintenance of so is the 315 the full cost before insurance that's full cost before insurance okay so about 80 thousand dollars a poll about 80 000 yes okay and again once you know once dr hall dedicates the turf to our field then uh we'll be able to move those poles anywhere we want okay good deal you know sounds good i'm just saying all right um and then again lastly again on the short-term facility improvement plan i'll be talking about that a little bit later tonight and my plan also that that includes from june of 21 through august 24 and then uh in the future i'll be looking at a long-term facility planned five to seven years and i'll be presenting that to you so that was my presentation i will entertain any questions i have a i have a couple questions here sure ken uh first of all i believe it was page four you were talking about i guess you don't have to it's probably in multiple places but under the operating fund page four you were talking about cash method under using that cash method under the amended section on the page four and you use the modify method and go back to the page here modify account method under the tenant of budget so the cash basis under the amended uh actually that's under yeah that is page four yeah page four and i capture that so the cash basis under the amended modify accrue method under the tenant of budget so what method are we using in general is this standard on the gas speed you know under the standards that we use cash modify and accrue yeah so what's what's driving these sure so let me clarify that mr brown so on page four which is all of our funds the green column and the blue column come off of our annual financial report yes which is uh a modified accrual basis okay okay or or accrual because that comes directly from the audit the auditor's doing an accrual basis in order to complete their afr all right okay the crew accrue not modified accrual basis okay the amended fiscal 2021 is a modified accrual basis because there are some expenses there that have been accrued back such as salaries because we pay our salaries over 12 over 12 months into july and august from the previous year so that is mostly a modified accrual basis that takes place which is the amended fiscal year 2021 those are our actual ledgers that we have uploaded now they have not been modified they have not been audited so they are not a true accrual basis but they are modified approval basis right now okay okay and that's um the standard for us here huh that that's standard that's normal that's standard for any school district that's the way they are and then the tentative budget again is a really a modified it's on a cash basis it's really a modified accrual basis too because again mostly the salaries and benefits even though they're paid over 12 months july and august they're recorded here in that year so those salaries that are there if you look on the expenditure side under salaries let's just say there's 46 million dollars there and i'm looking at page six 46 million dollars in salaries those are paid actually over two fiscal years they're actually paid but we account for them in the current fiscal year which is a modified approval basis so if i understand it correctly then salaries are paid from the beginning of one school year they're budgeted or paid from the beginning of one school year to the beginning of the next school year but our fiscal year ends starts and ends july 1st and july 30th so we're paying kind of two months of salaries in the in the budget we've got out there for fiscal year 2023 that are incorporated into this budget is that um close okay so yes so let's say the teachers contract starts in september the first pay that they get is the first first week of september let's just say september 1.
um i authorized by my signature to payables in the amount of 69 557.95 for the warrant dated june 25th this included general fund expenses of 718.13 grant fund expenses of eleven thousand three hundred and thirty six dollars and eight cents and fiscal 21 articles um of one thousand five hundred three dollars and seventy four cents and i signed that on july 18th i authorized by my signature to payables and the amount of uh oh okay no this is a different one fifty one thousand nine thirty three thirty four for the warrant dated june 29th 2021 that included general fund expenses of fifty one thousand nine thirty three thirty four and i signed that on july thirtieth twenty twenty one i authorized by my signature uh payroll in the amount of forty seven thousand one ninety two and 83 cents uh for a warrant dated july 28 2021 and i signed that on august 4th 2021 i authorized by my signature payroll in the amount of dollars and 54 cents that was a warrant dated july 14 2021 and i signed that on august august 4th 2021 i authorized by my signature payroll in the amount of 47 249.18 was for a warrant dated august 11 2021 and i signed it on august 6th 6th i i authorized by my signature to payables and the amount of 44 dollars and eighty two cents for the warrant dated august 19 2021 that included general fund expenses of thirty eight thousand one ninety seven thirty two and grant fund expenses of six thousand one hundred forty three dollars and fifty cents and i signed that on august 21st and then finally um i authorized my signature to payroll in the amount of sixty two thousand one hundred eighty seven dollars and two cents that was for a warrant dated september 1821 and i signed that on september 7th 2021 any questions now you know why people watch our meetings and they go back that's why um okay and then so our last item is to accept gifts and we have two gifts one of them from our own committee member ron menino for mr laurie's kindergarten classroom for one thousand dollars so just before we vote on that a huge thank you for such a generous gift that i am certain will go to good use um so i am thrilled about that and then stop and shop a plus rewards of 416.93 to the pelham principal at your discretion so any questions or comments on these gifts before we vote on them okay all right i will take a moment can we approve both at the same time can there be a single motion for both yes okay all right i will take a motion i move that we accept the gift i second that you can have a second all right any further discussion okay we'll do a roll call vote okay wrong menina why margaret stands her eye sarah best kenny i brenda barlow i and hall line all right well thank you this is great i know that um this will be this will make a lot of kids and teachers happy um okay is there a motion to adjourn [Music] i move to adjourn second all right ron monito i margaret stan sir i sarah best kenny i brenda barlow i and hall i all right we are adjourned thank you everyone thank you meline and we will see everyone in a month all right take care have a good night
well a couple of factors played into that one think about how many schools did not go to school necessarily last year where we did and we used our buses really all four days because the same amount of regional transportation money was stayed in the budget there was more money to go around to the schools who did provide transportation so we ended up getting 95 reimbursement which is sort of an unheard of number we may never see that again but for this particular year we did and because of that not only do we not have a negative variance we had a positive variance so that's also contributing to the money that we have in excess at the end of the year um they you know all in all we had some unfavorable variances in that we didn't charge as you saw and you did see lower participation in some of our activities um so we did have a little bit of that bonus money offset for the fees that we didn't collect but all in all you finished your fiscal year 21 revenue budget with an excess of about 109 000.
that requires a student to have passed four classes during the previous grading period in order to use probation for eligibility so that the issues created or exacerbated by school closures during the 2021 year will not further distance students from school so that's what this is for we want to help those students that were immensely harmed by our whole last year of online learning any questions or comments mrs trejo yeah i would just like to uh to ask in the spirit of this resolution that all students are really and i know our counselors teachers and men are working really closely with our students but in the spirit of this resolution um can we really work with our kids so that they still remain in these extracurricular activities absolutely the thought was that for this first quarter they're back on campus they're connecting with their coaches they're connecting their teachers they should be eligible or make eligibility for the second quarter but because we have to use their last quarter grades for many of our students they didn't have that connection allowing them to participate in sports re-engages them back in school because for some of those students this is their connection back so that's why this was an important resolution for us so jared where are we with the cif uh regulation on that one so now that well pending board approval then the schools are already ready to go to submit their hardships to cif as i had mentioned previously this is part one we're doing our part potentially right but then cif has to exempt on their end a waiver as well typically a hardship as they would define it as a student who may be hospitalized which is why they weren't able to make make grades uh we're gonna wait and see if they allow the covid pandemic to to be a hardship but we're gonna we're gonna submit the 50 or so applications in hopes that they recognize this as a hardship especially in a community where some of our students were were living in really challenging uh environments right where it was hard for them to make an academic agreement can i request that maybe there's a letter that comes from the board with the signature of the board president asking you know why we passed this resolution and why we think that it's important especially for a school district like anaheim and talk about our coven numbers and how it affected our families and then make the case to say that hey you know you need to take a look at it it's not only students being in a hospital but this does take to be a very very serious issue in our community so yeah we can work on drafting a letter that we give to our to give to mitch olson to give to the ads to attach to the opportunity and then please keep us at least me informed as soon as possible so that way we could remedy by maybe legislative i don't know whatever is there all right we'll do thank you we have some folks on csba that are connected with the cif so we can we can send it to them too okay let's vote on it any other comments or questions okay seeing none then this also is a roll call vote mrs trejo aye mr o'neill aye mr javar aye mr smith aye and i vote eye all right 11 13 resolution number 2021-22-hr-02 week of the school administrator i have a motion in a second and i think this speaks for itself there are hard-working administrators do i have any questions or comments standing ovations for all of our administrators they've been so doing such great work and that's such a small thing to say but we really mean it with all of our hearts so yep you betcha okay uh roll call vote mrs trejo aye mr o'neal aye mr javar aye mrs smith and i vote i 11.14 memorandum of understanding for the california department of public health k-12 school laboratories hello second second i have a motion in a second the district has secured a partnership with the california department of public health to provide end-to-end operational support for the covet 19 sars-koba dash 2 testing for the district so we're in the middle of it any questions or comments okay this is an action item but it's not a roll call so if i have no questions or comments all in favor aye opposed motion passes okay 11.15 this is the alternate fuel compressed national gas fuel station grant funding program approval southern california air quality management district action item second i have a motion in a second now the district staff has applied for and been awarded almost half a million dollars to install a cng fueling station for our 15 new cng buses and this will be for us a cost savings over the long run from currently using off-site fill stations so going right along with all this nancy did you have some additional information for us um yes so thank you so much so basically currently our drivers are driving to you know different parts of the area actually outside our city to get uh feeling and so it does take them some time to go there and come back and so this will be a great opportunity for us there could be some um cost to to the district but the uh i would say almost 80 percent to 90 will be paid for by the grant so it's a great opportunity for us we were able thank you so much scott for following up we were able to get in three months extension so we're able to get the project going so everything is um you know big given given the current conditions of covalent and different things like that um akmd did just um just written to us in writing that we are getting um the three extension so thank you so much scott for following up with them today very good good this will actually be a savings for us after the administration yes exactly we you know because we do pay drivers on the clock when they go and come back and it could take up to sometimes sometimes minimum about one hour i mean it's to drive there you have to wait and then come back versus you know you basically you're you know in our bus yard and you just plug it in and then you leave it there so this will definitely see have a lot of um savings as well as time as well where will the generating station be uh it will be um to the that one there right um scott you want to come up to so there's some initial plans right now already thank you so this is scott singer and he's in our acting director um for for the time being oh no um the fueling station will be in the smaller uh bus yards the diesel fuel station is kind of pdc it'll be right there in the corner by on crescent and the actual driveway okay just inside the fence and we're looking for four slow fill uh stations and one fast fill station just in case there's an emergency in one of the buses did not get filled we can do a fast fill as well okay is it going to be designed so they can just drive in and drive out or they have to pull in back up we'll be able to drive in back it in keep it overnight and then we can rotate the buses out of the 15 we'll rotate four every night okay so and how long will it take once we say go how many months um they didn't say an exact timetable but we needed the extension to get the project started they would they promised us or they told us that they can get the project started within the three months extension and the timetable the time frame was supposed to end october 29th and they're going to give us an extension on top of that is this project through patty yes so patty and brown will be working together as well um in consultation with madden scott as well it is a big project so we probably we will go out for an rfp first to get that and then it could probably go into um a energy savings um process for that so it will take some time so the initial design was due on october 29th so that does not give us a lot of time and so we did get the three months extension for that so we'll be working um with um patty and brad to get that piece going as well okay all right thank you any other questions okay very good seeing none let us vote all in favor aye aye opposed motion passes okay this is under educational services our school-sponsored student organizations in abdullah you get to vote okay do we have five schools some moved all five okay second i have a motion in a second to approve all five okay uh any questions yeah are we are we looking to uh establish this agape police kill club at every high school site no it's uh five sites what are the other two that we're looking at uh magnolia and uh magnolia and low and oxford are still going to be planning to submit because this before the board tonight as well so i thought that because we're having i don't know if it connects but we do have anaheim high school which is going to have its biotechnology program i don't know how that will connect to this but anaheim this is not a pilot right now this is we're considering this a pilot project okay all right okay so if this is a pilot project we have cambridge you have kellis and savannah and you're saying the other two that are coming up would be oxford and magnolia yeah okay now they're not on here tonight okay these are the early achievements okay okay any other questions comments okay seeing none all in favor aye aye all right any opposed motion passes six votes first vote okay item 11 17.
that is correct okay so my my bigger question is um we please share with us the criteria that the team used to select site we can we can definitely get to that when we get to the sites but just a quick kind of bring back to all of us uh every member of the team if they chose to they did not have to um could create a model so they can say okay here's model three model three says i have to have elementary schools a a tka a middle school and a high school that's the model and each team member then could based on their own criteria say okay well this is going to be the high school because of this reason this is going to be the middle school because of this reason this is going to be the k k for this reason these are going to be the elementary schools those reasons could have been location north east southwest that could have been capacity larger schools versus smaller schools it could have been border schools um we want to keep these are some of the things that came up we want to keep border schools open and alive it could have been a a variety of reasons but ultimately the model that you see here was a model produced by a team member and through the process of voting that is the model because there were different model threes as we went along if i'm not mistaken at one point in time we had 11 different model threes and so those eleven three those eleven model threes became six then they became three and then it became one and the same thing for model four model four did not have as many iterations as model three i believe there were five if i'm not mistaken five different model fours so the two seven twelves and then which elementaries would would be the case the tk sixes uh but again these were created by a particular staff member and as we went through the process of elimination and voting these are the models that survive so in in minutes of team meetings is there a and where we could find the criteria and is there one person a comparison if these are the two models if we're looking at location north south border schools yes no capacity yes no how do these how could we evaluate these two models and how they rank among those or how they rank between those among maybe you know top five or six big criteria point um in my opinion the best thing what i'm asking board members in my opinion though the way the the most easy way to do that is to um speak to the author of these of these models if i'm understanding correctly pretty much how did it come down and what was the process and what the process was voting what was used the criteria the criteria what criteria was used to to down pinpoint to them so because criteria when we're speaking about school reorganization to one person it was super important that it'd be northeast southwest but to another person it was more important to have border schools open to another person it was more important to have larger schools versus smaller schools and so the the criteria was different depending on the person that was interpreting or putting their ideas uh forward and so someone might say north east southwest but then somebody could come and rebut say yeah but by doing that you're gonna have to close these border schools and that's not that's not okay or that's not good so if i if i remember there was um [Music] you gave the the team a chance for them to be able to come up with the model that's correct any team member and and for them to to um to share why they came up and pretty much what you're saying this is why i came up with this model because north south east west and so forth and then once they presented these models then the team got a chance to hear everybody out and that took a process and therefore after that that is when they did the you did the abc and so forth and that's when they they voted right and so um but i think the criteria is how did the individuals come up with with with with that the reasoning yeah i can't speak to these particular ones again we have to i'd have to speak to the authors because again there was so many excuse me so many different criteria that people held close to their heart that may or may not have jive with somebody else's criteria okay my hand is up yeah i have a question regarding so the five um people that did not vote do we know how many were parents how many were staff members and my second question is people on this reorganization team made it with parents or staff were they throughout the zoo unified school district or just a certain area or certain schools or were they just throughout the district where they came from or how you selected them sure sure um so a a all-district call was put out uh to the parents saying hey do you want to join this uh team uh this is uh what's going on this is what we are doing we got interests from several people and then in a live format they were chosen at random six people for the elementary and six people for the secondary we also chose alternates for both of those groups uh and again that happened live um in a live meeting so that everyone that was interested uh joined in that group and they saw how the the members were selected uh so it was it was random uh based on the interest of the parents that submitted their interests and their forms to us so so you can look at what area they were from you just picked them so you don't know they're all from one area or right you don't you didn't go that way i mean off the top of my head i do know some of these parents so i know that somewhere from the some some reside in the south somerset in the north but again that's easy to to look up and provide uh provide to the board i would like to see that please thank you arthur i just did a little bit of math on my calculator so that was 11 staff and eight parents is that correct i do not know lika's looking that up right now i think well that's what those percentages up there would okay so 11 out of the 12 staffer there and then eight out of the 12 parents again i do not know for for a fact as a follow-on um is it possible to go solicit the votes of the five people that were not able to participate is that possible sure i mean it seems like a a big meeting i i have a question let's go ahead and open it up to our board members i'm wrong i thought i thought that but i thought that pie chart was how many parents how many but as they point out that's the number we'll go ahead and provide that for us um it looks like it's 12 and seven 12 and seven so then all staff were present but only seven parents correct and how many of the how many of the parents are also staff one two two based on what i see so were they counted as staff or as parent as parents so one of the questions that board member um beau just asked and um i would like for you guys to time in on this was to have uh the parents that were absent if we could solicit those votes i i the only thing that i i'd say yes we can we can definitely do that i what i what i would say though is i don't i don't just paying homage to the school reorganization team that would be additional data i i don't know that we can say that's the official school reorganization team data that's the only thing that i would be a little bit leery about but in terms of getting more input and more information and getting data i don't see why not can you clarify what you mean by maybe capturing their vote if they were not able to participate and this was the meeting where they said vote between yeah vote between three and four which one are you voting for we're missing five votes so i'm guessing i'm asking my colleagues do you do would you think it's valuable to ask those five people to say hey we sorry we missed you and you vote were those five members uh consistent offenders or did did the the number of involved drop off as the time went on uh the number uh parents dropped off as the time went on uh we did have to reach into our alternate pool uh because some parents said i can no longer commit to this or for whatever reason so we had to put alternates into into their into their spots so it's not that it's not that we had a pool of 12 parents and five were absent it was that the pool itself dipped below the 12.
can you can you and i i realize that every house sale is going to be different and things like that some houses sell in 24 hours and some sit on the market for weeks or months so i'm wondering how how the timeline in the ordinance actually reads and what's what's required yeah so whenever the house is marketed whether that's a listing or an open house whatever format it is it it would be required that the home energy score and its report would be included in that marketing and if a home didn't have it they would not be in compliance with the ordinance um the that information also would have to be provided at time of sale and if not provided then then an enforcement mechanism would take place excellent um and the homeowner would be notified that they were not in compliance with the ordinance if there was a listing without the home energy score included great good by the way i just might mention um he and i worked on this starting how many years ago three years ago maybe with wayne and a couple of other people and it's great to see this come to fruition and um the way you've described it tonight and answered that question um i'm i'm elated so let's let's uh let's see if we can get this thing through any other questions i think thea you might present uh a resolution for our consideration or miss you you're gonna share that so that we can have a free first reading of that and theo would you like to or would you like me to take that i am pulling it up right now so if you already have it up everyone talks about it also if anyone has follow-up questions or things that we weren't able to answer zach is still answering questions at the planning commission who is having a very detailed discussion about electrification tonight which is very exciting just email those to us and we'll get them out to the full uh we'll we'll take your individual questions and we'll circulate responses to the commission just remember not to not just start dialogue as a full body but we'll get responses missy um correct me if i'm wrong but the way the agenda i read for the planning commission was essentially something to the effect of how can planning activities better support eight to zero is it something that correct so it may be something that some commissioners might want to go back and listen to or watch the recording of because it's obviously yeah this this came up really last minute i believe i got the request for this on friday night um based on how the recognizing the buying time here the planning commission has had a lot of questions and and they really are i think embodying a20 asking developers a lot of very pertinent things and it's just raised some broader discussions about what is and is not possible they get different answers from different people and so they wanted to kind of have a working session to really explore some of that in depth um unfortunately this is the time of their working session so you can't be in both places so i too will be watching it and we'll be happy to share a link with the commission if you'd like i agree mark travis you have a quick question probably pulling that up yeah no i actually haven't so i know the resolutions in our packet missy is the actual ordinance available somewhere is that drafted yeah yeah it is we'll circulate that to uh to the group uh just know of course i think people will pick this up we don't have the chapter you know like those kinds of things will have to come in from from legal at some latter point but the content is um so we'll get that out to the the group i'll go ahead and read whereas the city intends to raise awareness of energy performance through data information and transparency with the goal of unlocking energy and cost savings opportunities increased comfort and health benefits for residents and whereas data shows that improvements to energy efficiency will spur economic investment through reduced operating costs and increased asset values and whereas buildings are the single largest source of greenhouse gas emissions in ann arbor and energy efficient buildings will consume less energy resulting in fewer greenhouse gas emissions and improved air quality and whereas reduced energy costs will create an efficient building stock and maintain affordability for residents whereas benchmarking and disposing energy usage across the community was an action identified in the unanimously adopted 820 plan resolved the ann arbor energy commission support the 2021 home energy labeling ordinance resolved the energy commission encourages city council to adopt the 2021 home energy labeling ordinance and to get implementations missy i'm curious we already approved a resolution in support of the commercial and multi-family benchmarking and disclosure ordinance i assume um that the two ordinances are structured very similarly in terms of whereas clauses and things like that just the resolved has changed to reflect this particular ordinance yeah and the memo is slightly different that accompanies that yeah okay great great so our to-do is to circulate just to kind of close that out we'll circulate the actual language of the ordinance for the commission and then folks will respond to questions right um can i get a motion to consider the ordinance in a second and we can have a little bit of discussion and then we'll vote on it the next time mark still moved so moved from mark second from someone from bridgette um any questions and discussion um we'll vote on this as uh discussed uh next time um in the second reading but anything else for thea or the resolution specifically that people want to talk about yes go ahead bridgette um it seems as though this is going to require a degree of staffing to educate realtors and be available to educate homeowners um roll it out [Music] ensure that people are certified to do these assessments these are his assessments and um i mean i love the idea and i agree with john it's great to see this being rolled out but i still see some details that haven't been flushed out and i'm a little hesitant to approve a resolution that doesn't touch on some of those details because i think a lot of those details i was on the committee with john and wayne um i think if we leave those details to chance we could alienate realtors and home buyers and anybody on nextdoor knows that not everybody in ann arbor is completely positively disposed to the government um so i'm just wondering if you could feel some of those concerns yeah um you know i we'll pull up the zack also in the mention of the budget in here um but one of the things with the home energy score is it uses these partners that do a lot of the staffing that otherwise would fall in the city which is i think one of the reasons why we're interested in the home energy score so that process of um training require you know making sure that people that are doing the home energy scores are qualified to do it quality assurance making sure that the scores that are coming out are accurate um you know we're looking at ways with a partner to to balance that that workload um and that's a partner that does supports um it wouldn't be something that we would be creating um there's some ones that already exist in michigan like the green home institute so would their services be free to us um right so the way the partnership works with doi and always have to double check on this um is that we don't need to be the partner for them to do a home energy score in ann arbor um we would just need home energy assessor to come to antarctica to do a home energy score but who would roll the program out and you know get it kind of do the first round of education for realtors and be there to field questions from homeowners right so that would be a staffing requirement that would be that's that's budgeted for that's a clarified that's budgeted for and then we have funding budgeted to cover the training for realtors and contractors about the program and then the partnership is with someone like green home institute who would actually do the audit once the marketplace understands what the market or what the audit is and the requirement around it so we built that into our budget okay and um have we had conversations with realtors about this they're currently ongoing um and i think will be scheduled sometime this year to to get some input and refine the policy based on their feedback um so just personally from my point of view it would be helpful to put some of that information in this resolution because again based on everything i know about time and marketing or what you're calling help um really getting community buy-in is critical to the success and again i i it would really help me feel confident supporting some as much as i want to support this i would rather see us um lay really good groundwork so that the rollout is smooth and supported then rush to roll it out and have it end up backfiring and you may have all of that planned out and be taking that into account but it would be helpful to see that written into a resolution if i can piggyback on that i agree with bridget and i like my dad we did have meetings with the board of realtors um in the past and i think if there could be some indication of the level of support or cooperation from them and also in terms of education and marketing things like that in the resolution that would be um something that i'd like to see as well erica yeah um i get kind of on bridget's point um so the um the actual assessment is going to be done by a a third party a private third party or multiple third parties right and so the cost of that will be determined by how much competition there is in our community um and it sounds like it would require a minimum if i was reading if i remember those slides correctly for individuals in our community to handle the um the anticipated workload for this do we have a sense yet if the um the market can provide for first for this do we have um let me try and see if i answer your question and if not let me know um what other cities found is they dropped this program and people saw it as a job opportunity and really flocked to it um so initially portland oregon who has a very similar ordinance um this is very much based off of it they had twice as many home energy score assessors than they have now um so there was definitely demand for people that wanted to be home energy score it was just seen either for those who already do it as an ex already do um you know energy audits or other energy performance evaluations as another form of income um what ended up happening was that there's also only a certain number of homes sold in cities each year and so that number eventually um kind of normalizes for a number that will sustain that that amount of realtors as a solid income um and so initially we might see more than four be interested i actually anticipate that we would see much more than four um but that's roughly an estimate of um you know a stable income for those four people um i'm just going to say that the michigan energy efficiency contractors associations was one of the benefits that came from the better buildings program for michigan where we upgraded energy efficiency auditors into at a much higher level they're certified the michigan energy efficiency contractors association it's all of its members are certified and contracted in in this kind of work um in fact i think i think the utilities all require uh certified contractors in this work for both dte and consumers and and a handful of municipals that i know so i dare say that an unqualified energy efficiency uh contractor would have a hard time making a living in the state um so i'm having the contractors if we put a program together believe me the best of the contractors will be here because this is where the action is going to be because our housing stock is is worth a lot and they know that the market here is filled with people who who believe in energy efficiency and and contractors and if we can provide them with a way to embed this value-added option into their houses we will move more houses and believe me the energy efficiency contractors they know this and so that we don't have to worry about um qualified people coming in here to fill this market gap um you know all we have to do is set a level playing field and a set of rules which this ordinance does and the good contractors will be here they are here fully agree um zach greetings they let you out of the planning commission alive i'm alive thanks for joining us i think we're basically at the end um i don't know if anybody um missy or thea any particular question that you want to post to zach um going back or should we um table things and um just plan on having a second discussion it's getting late um anybody else that has anything that they want to make sure they uh bring up now if not um certainly contact thea zach or missy in preparation for our next meeting anything else anything really urgent okay great so um we can move on to carleen go ahead this isn't really urgent but i think it'll be very beneficial for us to look at the actual wording of the ordinance so between now and our next meeting it'll it'll help a lot thank you okay we're now on to the ramp down to the meeting we have time now for a report from osi as well as from commissioners so i'll start i guess with missy and missy i think you have a couple of things to talk about right yeah there's a few things and sorry i'll go fast like our meetings tend to go along so uh here we go uh green fare just want to share it's october 1st it's going to be our first autumnal autumnal i can't say that word in autumn uh we're excited about it so if you have an opportunity any of your organizations want a table the deadline is tomorrow um that staff are working on a heat pump workshop which will be held next week it's actually at the distilling company you can come in person or you can join virtually i'm pretty excited about that event we're also working on a biggest loser competition and working on some contract language uh to help you to lose some mmbtus this fall as we get ready for winter so stay tuned we'll be announcing that shortly and then our free tree giveaways um many of you probably know the time to plant pieces in the spring in the fall so we are um we're sprinting at a whole bunch of plantings if anyone wants to volunteer and join us we have a free tree giveaway on october 2nd the day after green fair we'll be at leslie science and nature center all of the trees that we had to give away for free went in about 16 hours and that was 750 trees so we're obviously going to increase size going forward but they were just taken doubled up and then the following weekend we're doing a tree planting in the bryant neighborhood we were able to get a grant to buy trees for free for that neighborhood um and so if anyone would like to join us we could use some extra help kind of going out digging some holes blending some trees um hopefully it will be a very lovely nice day and then i just wanted to share some other things happening our aging place efficiently work is going really really well and all things that pilot is teaching us how great the need is for low-income seniors in our community right now so i would say if anyone happens to find some grant opportunities can you please let us know really scale that program to give you a sense of magnitude we have roughly 8 500 to invest for household and helping uh do efficiency work and aging support and our first few houses need about 15 to 20 000 so we got a really big gap here and so we're having to prioritize and find new mechanisms but we are um and the partners are fabulous and not work so that is going it is going well we're learning a lot and understanding the magnets because um and then our rooftop solar program we're getting to final design i can't wait to bring them back to you uh my little excitement is that i expected somewhere between one to maybe two megawatts and i think we're gonna have double potential uh generation on rooftops which is really exciting for municipal facilities because i'll be behind the meter uh solar so uh stay tuned as soon as i get as soon as i get information i'll happily bring that to the commission we expect in the next few weeks and then i just wanted to share that we are thinking about some sustainable ways to continue generating energy within the community and this is something that came out of an energy commission meeting actually the meeting with paul fed and val greater we've been like toying with some ideas and we're going to put pen to paper and bring something to you all shortly for that especially in reflection of council's recommendation that we come by the end of the year with a consideration on a municipal utility so we want to make sure that we think about a municipal utility in all the ways and all the values that we hold so uh we've got that scheduled for tentatively in november to come we're sprinting trying to get this up but acknowledging how late this meeting went the idea of doing it in october feels miserable so we'll try to get back to these problems those are just some of the updates um i actually one last thing i think julie's gonna kill me i know she's listening we are getting really really close uh took one and a half two megawatts of solar through solarize so i just saw some numbers coming today she's gonna text me in a second i'm just waiting for my phone to light up but uh it's looking fabulous so stay tuned i'll let you know since we have the two megawatt mark awesome commissioners points of interest council member lee ethans commissioner george uh just very briefly uh missy uh for some of those dates for the events uh are you gonna be able to put those out uh via email oh you're on you sorry um yeah i'll send them out to the group via email they are on our website and they are in our newsletter uh for folks if anyone in the public is listening thank you see there's there is i believe a web page specifically for events on the osi website right yes yeah but i'll say i'll send that webpage uh very very briefly and thanks to our newest commissioners this does seem like a particularly long meeting um but thanks for sticking with us um i just wanted to give everyone update that uh council also kind of worked through just a series of calls with dte as a storm update um a post storm update i guess and kind of the the power outages and things like that um it very much council member briggs and i actually ended up being on the same call but my understanding from from a few offhand conversations is a lot of the calls went very similarly which it turned very much into conversations around um you know at one point dte acknowledging that a lot of the problems were were exacerbated by climate change and and stronger storms but then also struggled to commit to us that um that their that their time frame for committing to renewable energy and combating climate change wasn't unreasonable um so at times i will say it got a little combative um but but i just wanted to give you that update as well that that we are pushing them in kind of all sorts of ways to try to to make additional improvements here um councilmember briggs also challenged them a little bit on some of the the nature of tree trimming um in order to uh the ways that that has been happening um we talked extensively about the migraine power program and our desire to see that not cost consumers more in order to invest in renewables if that's truly a a priority of the company um and then also really just talking about there there was some conversation around an effort to hopefully make uh or come up with a solution that ann arbor could contract with dt to have a 100 renewable energy for the city and just wanted to acknowledge that as part of our you know a20 goal that that would need to be something that could be replicable and that it wasn't just a solution for ann arbor simply because we're the problem child right now um and so challenging them to really be thinking about broader solutions so that as soon as other communities said wait we want that contract too they didn't say actually that was exclusive for ann arbor um so i just wanted to give you that update because those conversations are happening um and and relevant i think to a lot of the discussions we're having here piggyback on that real quickly um i could send it to you but um i don't know if you pronounce it lazard or lazar they do a levelized cost of energy and that's something that you can certainly take to a meeting with dte and show them how competitive renewables are um with more traditional power generation forms so for that argument about trying to get migraine power costs down that's that would be a great tool i can send that if you're interested commissioner cleavy sorry um just quickly um uh last on thursday we uh had a last semiconductor um on solar energy and embedded energy uh and embedded carbon and solar there's a great talk about how not all solar is equal some of you were part of the signed on there were 50 some odd people who did across the state um i think it behooves us to remember that hemlock semiconductor is in michigan midland michigan it's one of the largest largest solar manufacturers in the world and that when we buy solar low-cost solar from china it has embedded energy in it carbon in it because they produce their energy with coal and they're adding it and when you make a solar panel with coal that embedded emissions goes with it and travels with that panel and again you may be able to buy a panel from china and it pays for itself in seven years but it takes 45 years for the emissions to pay for payoff because of the fact that it was made with coal and dirty coal and in an energy inefficient way so um if you are interested in this topic um there is a youtube channel glra's youtube channel has the the presentation i urge you to look at it we have if we have someone a worldwide leader in low carbon solar manufacturing and they have warehouses of solar in midland michigan and we're going to be spending tax dollars to john murski's point if we need to speed up the emissions process if we're going to do a solar program um we need to take into consideration how these solar panels are made where they come from and if they're manufactured with electricity generated from coal it's probably not a smart investment of taxpayers dollars thank you thank you council member briggs i'm going to ask you to talk about the and our lighting ordinance very briefly yes it is a good update um so council did adopt um the the lighting ordinance um which um john was the the energy commission liaison i was the planning commission liaison during the development and then um also sarah mills was also one of the other liaisons from planning commission and then we had some good community uh participants as well sally ue from the university of michigan um was very influential in terms of the development but it was great to see it finally get it get to council and get adopted and um and i think it's if i remember correctly maybe this september 26 is the date that it it goes into effect and we're going to be hopefully meeting with the u of m to see if we can uh push similar kinds of lighting improvements on u of m campus so anybody else um you know what i'm sorry just for by way of i know there's three new commissioners for those who aren't paying attention it was a dark skies he missed this um it was a dark skies um revisions to our lighting ordnance to try to make sure that we were directing light where it belongs which is on the ground as opposed to up in the sky great so now we're at the point of uh second public comment and i understand that the meeting id um was potentially incorrect and i think carlene did you girls missy do you have the correct meeting id was it the one that i read off that is correct or is it incorrect on the agenda yeah it's it's posted incorrectly but yeah we have fixed for future meetings but let me get you the idea it's right here the number that i have is and i think it's the same all year 91357.834502 it's nine it's 937 six seven five one nine three seven six seven five one six eight one nine six eight one nine okay so i'll repeat that then along with all the other numbers so this is an opportunity for persons to speak for up to three minutes uh please call [Music] eight 888-788-0099-487785 three five two four seven and enter meeting id check me if i'm right missy nine three seven six seven five one six eight one nine this information um is not properly displayed on the agenda so um i'll repeat it again nine three seven six seven five one six eight one nine um and city staff will select callers that have raised their hands one by one using the last three digits of your phone number in order to raise your hand to indicate your desire to speak press star 9 on your phone you will hear an automated announcement that the host is allowing you to speak and you press star 6 to unmute your phone when please speaking move to a quiet area and please state your name and address at the beginning of your comments do you have anybody that's hung with us that long missy not yet here not yet okay we'll wait a few seconds i see commissioner creeby's hand up but that's all i see i think that mark left his hand up from before okay oh it's down now yeah and no one chemistry pardon me we do have one no okay okay we can come back to somebody if they come but in the interest of time um let's move on to items for the next agenda missy do you want to talk maybe first about that because we have um speakers um speaking on the topic of municipalization you might say where they're from and who they are and then a few other things may be about the topic we're going to devote the meeting to that in october yeah you bet so our meeting in october has two guest speakers lined up we have city manager randy knight from winter park florida and jonathan cohn who's the interim director of climate programs in boulder both of those individuals either worked extensively the entire time on the municipalization efforts in their communities or are overseeing them in the case of uh manager knight right now in uh overseeing the municipal utility so they're on doc uh to speak with us next month and in advance of that we did circulate some questions three questions hopefully pretty straightforward we just want to get a sense of how best to use that time and so the questions um what i'm going to do is compile them excuse me i'll share them with our speakers i'll also share them anonymize back with the group so we can get a sense of what it is we want to know to use that time as effective as possible we can generate questions that folks have and see where we have similarities and differences and then getting to the council has asked us to consider a feasibility study and having i'm so sorry having an understanding of what that is is really important and so we have a question um there is no right or wrong answer in this we just want to understand what do you think a feasibility study is and what would be useful for you to know from that so share anything you want um and again we'll we're going to aggregate and send back out so everyone can see what other people are thinking in this and then we can share it with the speaker so our time is useful as possible and the due date for that is the 24th i believe right missy uh i'm going to trust you on that yes yes it's the 24th yeah it is the 24th i just saw it so some of you have already submitted questions it's not obligatory to do so but if anybody has specific questions please get those to missy with a copy to me anything else i guess we may consider missy do you intend to put a second reading of the help uh resolution on the agenda you want to wait until i'm gonna propose we wait if folks are okay with that i feel like that's a really heavy topic and we need to read the ordinance and talk about it um so i'd like to give you more time if that's okay maybe we could have i'll be available to do q a if there's any like burning questions that you had but to keep this really focused maybe we just focus on i was happy at hand so as a reminder to everyone or maybe for the few of you who um weren't connected in the last week or so um council passed a resolution asking that we take a position on a feasibility study and do so by the end of the year so that doesn't mean that we have to do it in our december meeting it could be done between now and then my guess is that we will have two very interesting presentations with a lot of q a and that may lead to some more robust discussion possibly in our november meeting and december meeting but that's something that we as a commission um will need to talk about is when do we feel that we're ready to to take a vote on whether we support a feasibility study or not so that we meet the request of city council is that fair in the way i've represented that council members radina and briggs okay good so that's our next meeting and that means we're done through with the agenda and that means you can all say goodbye to each other and i want to thank all of you for your service and for uh your dedication to this topic we've got a lot in front of us over the next decade you
so they get paid september 1 through august 31st we account for that though all in one fiscal year all right okay so that's what i was which is maybe what you were saying i was trying to start breakfast yeah okay yeah i guess the cash method you know as far as the board remember looking at this and you say okay i got cash this is when i get it i can document it boom boom boom accrual you hadn't got had not yet received cash but you say hey i'm going to get it because i'm putting it on the books right now and then the modify modification you know the modifying method is kind of utilizing both so it kind of looks you know if i don't know what's going on hey you're not pointed out to me i would have really been a little confused yeah as documenting this sure and now and i'll okay i'll confuse you even more so that this is why and this is why it's modified accrual basis so let's take property taxes right okay keep in mind that some property taxes now with will county you have four payments absolutely and so some of the money according to auditors and what the auditors do from from an accrual basis is they only go out to august 31st any revenue that should be accrued back only goes to october 31st but if i get another tax payment in from that past from the june payment let's say in september i don't accrue that back i have to keep it here so that's right it's a modified accrual basis you're only accruing certain things okay that's all that makes sense that's a good example really good example okay great thank you sure and one other question i have yes back i believe it was last december of last year the board approved to borrow working cash of like 17.5 million dollars yes and and i'm trying to locate that amount sure in our revenues i know it's captured somewhere you said am i missing it i'm just i'm sure it's on here it comes from how you kept doing that in revenues yeah it comes under actually when you um when you account for it it comes under other financing sources all right so people see a line on him if you look at page four mr brown you'll see a lineup that says other finance finance sources you'll see the 17.9 million there that's where it's that's how it's recorded you see that yes 7.17.935 on page four got it okay okay okay that's it sure say my next questions for the regular board meeting okay any other questions for ken hey ken thank you very much you're welcome thank you thank you ken do we have any public comment on the tentative budget only okay hearing none can i have a motion to close the public hearing second move by sandy is that you sandy yeah okay okay we'll call please brown is an eye this is galbert hi dr hall hi mr wallace aye sorry vice president group aye hi this is mrs hi president albert aye motion carries okay now back to our regular committee the whole meeting first up is public comment we have one present from scott calejo is that i pronounce that correctly okay and the and the topic is understaffed or special needs classes at csk are understaffed yes my daughter goes to uh cfk and uh i have a problem with uh the safety of uh the kids it's my daughter and all the other kids they're in the class there's not enough staff obviously i've been told you know it's it's out there you know the positions can't be filled um you know that's you guys that have to figure out how you guys can fill those positions there's several different ways how to fill those positions it's not my job to tell you guys how to fill those positions um it's just uh these kids in special need are obviously i don't know if you guys have any special need kids but um there's many different concerns with these kids and when we have help come from other other places in our other schools people have came to help the classes well they don't know these kids these teachers are teaching these other helpers to help these kids and these teachers are concentrating on telling what needs each one of these kids need daily and these kids need to see consistency and i'm gonna fight for my daughter as much as it takes there's been a person that's uh in the school system that told me that you know mr clay joe what's the big deal your daughter's got 22 years 22 years of school that pretty much threw up a red flag to me telling me that my daughter is a failure i feel that she's been pushed to the side and no concern no heart you know i mean she holds a job where she should have a heart for these kind of kids and i just feel like um everybody's getting brushed aside it's very unsafe for these kids recess i think the teacher took upon herself to change the time of the recess because 160 180 i don't know exact number of kids that are out on the playground these kids are small my daughter um is missing two parts or a portion of her chromosome and she's very small she's fatigued and a lot of kids are bigger and i don't blame these other kids that are on the playground they're bigger than her but she wants to be involved in everything i have five other kids besides ava ava's my youngest one and you know she wants to be out there i feel that these kids in these classes they deserve an education you know i mean this is our future of our kids in the school our special need kids we need to be concerned about their safety and making sure we're filling the staff and feeling it correctly like i brought to their attention that you know i mean the second third day of school there's different people grabbing my daughter out of the car don't my daughter does not even know this face and it's not fair to her to be scared to go to school and be confused and be confused with the staff and the different people in the different places she needs to see consistence of the same faces and like i said it's hard for everybody code i own a small business i can't find help i can't find help if you know what i mean and i'm paying good you know i'm putting it out there i need help to get my jobs done and i understand what you guys are going through and what you guys are trying to do i appreciate everything that you guys are doing but there's there's people out there there there's people you could hire help wise to figure out how we could address this situation how we could bring people in and people that are educated and not just hey can you help me with this class can you help me uh change these diapers can you help me uh take these kids to the bathroom we got a lunchroom my daughter won't eat lunch unless there's somebody that's you know helping her out ava come on you got to eat something you know i mean you need to eat something for lunch and so i'm very thankful for the teacher that we got she moved her from one side of the lunchroom closer to her because she's connected to her because she sees her it's a consistency of seeing that teacher every single day well i have a problem with like all the other kids in this classroom that their parents maybe they feel that they're getting what they deserve for their children i don't think they know how these kids are being treated and i'm not saying it's your guy's fault called people are getting paid more at some different place or they don't want to come because they feel that they're underpaid or they don't want to come because it's not air conditioning here you know what there's people out there man and we need we we need to stop brushing these kids to the side and give them an opportunity to learn and be educated i feel that i want my daughter to be working someday i want my daughter to graduate when this lady told me 22 years i said you're out of your mind i said i told everybody this i have told children's hospital the the thing that ava's got is no one can tell me it's bits and pieces there's no one in this world that has what my daughter has so i'm lost on it trying to figure it out and i tell everybody i stand in front of that don't you know she may be an olympic someday and i have hope for and i'm going to keep pushing for and i'm going to keep pushing for all these other kids and all these other parents that are dealing with this like i said this is my sixth kid and it's it's hard for me to suck it in when i have to bring her to school and she has to see a different face well now i'm walking her up to the front door and i'm bringing her to the person that she knows to make sure that she feels safe no kid should be able to walk through the doors of a school not feeling safe no one and i understand that i only got two minutes and i probably went past my two minutes i really appreciate everybody's time i really appreciate everybody i talked to i did start from the bottom and i went all the way up talked to everybody i possibly could talk to um i'm gonna constantly be working on this and you know me and my wife laura is here to help and do whatever we can and uh we're concerned parents and i just uh i ask for your guys help and uh anything that we can do i'd be happy to do you know what i mean it's just uh i just need a little help from you guys and i understand that staffing is a problem but persistence is big for these kids um a lot of things that uh for my daughter were addressed until the day of school um like i said my daughter's very small you would see her she'd be standing right next to me you'd be like wow she is small well she needs a potty you know i mean it wasn't addressed until i personally had to call the principal which is awesome dude great hands down i don't think he could be replaced he's an awesome person over there he does a great job and no potty for no step stool to get up to the toilet didn't couldn't figure that out so here i am first day of school bringing a potty bringing a step stool and he got the stuff there and i'm using their stuff because it was all brand new but there was no there's nothing set so these ladies that are dealing with these special needs kids that have no clue what's going on with these kids got tossed around three days before school the first day of school not knowing what's going on because we were in one class then we're in another class these these kids and these teachers need a little more consistency and i hope that you guys can understand where i'm coming from and you know i left my email address if there's anybody that can reach out and help me i could help you guys whatever i'm going to attend more of these meetings i'm not going to stop and fight stop fighting for my daughter until she gets what she deserves and i promise you guys that and i want to know if we cannot take care of what we need to do for these children what's our next step we need to send them where there's a place that can fulfill their needs it's all it is about you know i mean we have to do something we can't just let it go so i thank you guys very much for your time thank you thank you thank you did you say your email is your email list well we've got it on the public comment awesome we'll share it with them okay okay the next public comment excuse me was sent in by email good evening my name is jody olson i've been teaching in our non-air-conditioned buildings for 17 years i would like to address remote learning on excessive heat days i have served on the district calendar committee for at least the last 11 years the topic of heat versus the start date of the school year has been addressed every single year including this year through multiple terms of administration during calendar committee meetings but ultimately fitting high school exams in before winter break has always been a strong deciding factor for the year's start date typically the unions have voted on a preferred calendar with different start dates winter and spring break dates and end dates the outcome is reported to the boe to consider in their decision to approve a calendar however it is a fact that this last year the unions did not get an option to vote on the start date we have never been able to come up with a viable solution to this ongoing dilemma of giving our older students enough time to fit content and exams in before a long winter break and giving the summer weather time to subside so that our younger students can begin learning there's never been a way to service both ends until now now this is what i really want you to hear i want to thank the district for allowing non-air-conditioned buildings to attend school remotely on days it is simply too hot to learn our buildings it has seriously changed my lives and the lives of the students in my own classroom the temperature is often over 88 degrees after lunch if it is warmer than 83 degrees outside masks of course make this ten times worse over the years i've often wondered while looking at my sweaty sleepy children how it is that people would so quickly call the police over a dog being left in a car on a warm day and not realize that our tiny humans suffer the same circumstance in these classrooms neither should ever happen new learning on extremely hot days is not happening i promise you you i promise you it is not hot days are more than about hydration and survival not math and reading if you add up all the days warmer than 84 degrees over a six-year period a student in an air-conditioned building will have learned almost an entire school year more than a student in a non-air-conditioned building by time they reach our air-conditioned middle school it is now an unnecessary gap there are still many days it is uncomfortable for now the worst of the days can be saved alleviated productive and safer this year is a game changer equity has finally been chosen we can do this now because we have developed the tools and skills to supply it even this was not the intended purpose your entire staff has worked tirelessly often 10 to 14 hours a day over the past 20 months to become effective while being remote we would all agree that being in person is the best possible scenario but i don't believe it is on excessive hot days i would like to share with you the benefits i have experienced from teaching and learning remotely on these hot days i was able to establish deeper relationships early on with my families i was able to hear my children and they spoke more often i was able to cover so much more content and they were able to digest it because they were cognitively present they were not hunched over thirsty tired and miserable i was able to see their smiling faces a human connection our learning momentum has not been broken teaching remotely requires much more work but it is worth it they got so much more out of their school day please here again thank you allowing for remote classrooms and hot days is a band-aid to the situation but it is one that speaks of equity and allows time for you to come up with the long-term solution you are seeking you have a working machine as long as equity is being served i believe it will continue to work hard until you find solutions to our environmental issues i am rooting for you we need you to succeed it is so easy these days for staff to jump up just up and move to a district that can offer a better working environment and they are doing it it is up to you to keep us all together promoting true equity is a move in the right direction we need to keep you making good decisions the hard decisions and even unpopular decisions do not go unappreciated or unnoticed they make a difference the seemingly seemingly small change in routine makes a huge difference for that i thank you again sincerely jody olson first grade teacher creed elementary okay that's all for public comments so with that i'll turn it over to dr kara for administrative updates all right we're going to open up right with business thank you um the first item that i have on there is a certificate of payment in the amount of two hundred ninety 512 dollars and seventy cents to rl sohold the general contractor for the uh continued work at talala elementary school and the early learning center uh this is the summer project that's taking place part of the contract that was approved we still are holding back approximately ten percent of the project so we are holding approximately three hundred thousand dollars that is still being hold there's still be one more payment we are still working on some punch list items uh there's a few little things odds and ends that's still taking place but overall the project is uh substantially completed the only thing that has not been tested are the boilers and i don't think we want to turn the boilers on yet so uh we'll wait on that but uh again we'll hold back a little bit of money before that testing is to take place uh but this is the next payment that they have submitted and been approved so uh i just wanted to share that this will come to the board next meeting for approval also no actions taken type but i just want to share that or if you have any questions can how long is the retention how long are we holding the retention for when the punch list is completed until we're satisfied okay there's nothing else written like a time so we're satisfied with everything yep the the second item then there you'll see discussion to submit an application for the isbe only state board of education school maintenance project grant if you do remember a couple years back uh i came to the board and requested us to submit an application for fifty thousand dollars uh as a maximum grant with matching funds to replace drinking fountains throughout the district and so i just received notification of that grant being open again and uh another fifty thousand dollars and so i thought the best best thing to do would be to flip the high school to led lighting um and so this project if you look on i i gave everyone a copy of the short term facility improvement plan if you turn to page 88 of that plan the page numbers are down at the bottom you'll see this is actually the board report before it but again it's got the figures in there so i wanted to share this with you and i'm going to kind of walk you through this so all the way at the bottom of page 88 you'll see that this includes exterior and interior lighting and then so the estimated cost of exterior lights is 41 165 top of the next page the exterior light installation is 19.4 total of 60 565.
on the operating side we actually ended with a surplus of a million one and that's made up of some of the things we you know just to refresh your memory um 400 000 of that was really based on salaries we had a lot of changes in positions where we had savings approximately 100 000 and just staffing changes a lower use of substitutes obviously because of the hybrid model we had quite a large savings in our facilities and custodial salaries mainly due to the director of facilities position being vacant we had lower overtime needs and we had no utilization of all summer staff it's almost 20 000 right there and that we normally bring in additional staff to help us in the summer which we didn't do because of covet of course i mentioned that the 85 989 and transportation funds that we had set aside we had to you can you have to use that in the next year so although we had budgeted for transportation in full in the general funds we had to put allocate 85 000 over to the regional transportation fund and use that money so that completely fell to your bottom line along with an additional hundred thousand dollars from athletic transportation we just didn't have as many athletic buses running and we had a small amount of savings on your regular education transportation because we had those eight days that we didn't go to school we also saw savings in utilities the hybrid schedule and having the buildings closed for all weekend activities to generate savings and utilities and just to let you guys know our net metering credits for this past fiscal year were about twenty five thousand dollars so that's netted in your utility usage [Music] and then there was a lot if you scan your expenditure your status of appropriations i mean there were savings in every line and mainly that was due to one being the hybrid model um we had stuff left over here in march when we closed that were supplies materials that we were able to use so we didn't have to order as much in 21.
this is revised board policy 71101.01.01 promotion retention first reading this is an information item does anybody have any questions comments all right um item 11.18 another information well no information action item because this is board policy multiple policies second reading second we have a motion in a second for all five yes okay any questions just to say god bless our special ed department everything they have to go through and all of these intricate uh you know details is very difficult oh yeah i know they and they keep doing that to us more and more there's always something new okay they're doing a great job any other questions comments okay taking all five uh i have a motion in a second let us vote all in favor aye opposed okay 11.19 membership accrediting commission for schools western association of schools and colleges also known as wasp so moved i have a motion and a second all right this accreditation process is which is managed by wasp costs us so are there any questions or comments we have it looks like we have anaheim is coming up for accreditation this year next year right anaheim's coming up yes okay so they're the only one coming up for accreditation this year and then we've got oh three next year okay so um any other questions or comments on this okay seeing none all in favor aye opposed that's a very important acknowledgement a mosque rating is extremely important you know without it our kids wouldn't have the ability to move on to college that's right okay 11 hounton mifflin harco harcourt additional junior high student and teacher materials mathematics materials so moved second i have a motion and a second now this is for our junior high maths teacher materials so do i have any other questions comments do you have anything to add dr fred okay right in other words we lowered our class sizes which means we needed more teachers so the teachers we got more teachers that need books okay any other comments questions seen done all in favor aye opposed okay 1121 mcgraw-hill additional high school student and teacher mathematics materials same thing so all right any questions comments seeing none all in favor aye opposed none okay 11 22 memorandum of understanding coral k foundation second all right i have a motion in a second and this coral k foundation is the california non-profit public benefit corporation that was formed for the purpose of addressing medical and ecological education as well as missions in belize and this is where our agape belize belize club comes from we're hoping to send 12 students next summer and this is and the through the generosity and sponsorship of where's his name here tim tim nguyen okay and so he's sponsoring these and then the district will uh send four teachers up to four up to four teachers to supervise the students depending upon how many students end up applying and going so this is a phenomenal opportunity it really is and and we have to thank people like mr nguyen for you know coming forward and doing this and supporting this because phenomenal learning experience for our students aim program is now international is it oh yeah right yeah i didn't think about that right hey we're just i'll shop around yeah yeah i know not a bad idea last time i was supposed to chaperone i was supposed to go to japan and then the tsunami hit i lost 100 on my airplane ticket they wouldn't refund it all oh well such is life okay everybody all in favor aye opposed okay uh 1123 lost control services agreement keenan and associates second all right a motion in a second this is an innovative insurance and financial solution for schools okay anybody have any questions comments okay seeing none all in favor aye opposed all right motion passes item 1124 consulting agreement matthew menagen so moved all right second second all right i have a motion in a second mr managed is a professional bassist and he will be a drill designer and visual instructor for several award-winning high school marching bands in southern california so we're going to utilize his expertise just curious these things don't usually come through the board so we've seen a couple of them uh now well we're using the esser funds or the expanded learning gotcha okay okay so we should see them yes okay okay any other questions comments seeing none all in favor i oppose okay motion passes 11 25 educational consulting agreements district theater and dance workshop hello second all right emotion in a second this again has to do with our district's theater and dance program so any questions or comments seeing none all in favor aye opposed 1126 contract independent educational evaluation tas kids camera second second i have a motion and a second any questions comments okay all in favor aye aye opposed item 11.27 agreement aviana healthcare services removed second motion in a second for a private duty nurse who will accompany a student to school okay and provide their doctor ordered specialized health care all right and no questions or comments all in favor aye opposed 11 28 agreement hilton anaheim artificial intelligence summit removed second motion in a second do i have any questions or comments anything extra to add mr oh it's going to be very exciting okay uh we're going to be leading the way again uh artificial intelligence have a great agenda plan i want to recognize amy quan who's leadership in helping to put this uh venue together of course through a lot of the context that superintendent matsuda has made over the over the last few years it's gonna be exciting can we change the date so i can be here yeah november 5th huh yeah you're going back east again okay it sounds really interesting okay any questions comments seeing none all in favor aye opposed okay 11 29 initial contract proposal auhsd to the anaheim secondary teachers association this is an information item any questions or comments okay 11.30 public hearing initial contract proposal auhsd to anaheim secondary teachers association open the public hearing any public comments hearing none close the public hearing 1131 initial contract proposal anaheim secondary teachers association to auhsd this is an information item all right item 1132 public hearing initial contract proposal anaheim secondary teachers association to auhsd open the public hearing any comments seeing none close the public hearing i'd love to do that revised board policy 8806 child abuse prevention and reporting second reading second so i have a motion in a second any comments or questions on this seeing none it's our second reading when we will pass or not pass this all in favor i oppose it passes 1134 new board policy 6219.01 duty to report all employees second reading second this is a motion in a second this is also an action item and this is where all employees have to provide reports of misconduct it's everyone's duty okay any questions comments all in favor aye opposed 11 35 substitute teacher pay increase in a second any questions or comments we need substitutes so we're trying our best to attract i mean whatever we can to you know we we're jacking up the payment because we've had a real problem getting subs people are just aren't out there i don't know so it's across the and as i understand it's beginning to help our increased uh payment we are have sup for our day-to-day subs is up to 155 and our long term or 185 and you become a long term sub after 10 days so come on people come to work okay substitute anybody else got a question i was just saying that this is an issue throughout the state so oh i know it's not just us you know we're we're battling with other districts to get the subs come work for us people okay all in favor aye opposed okay 11.36 agreement emerson college second we have a motion in a second all right this is a traditional agreement with university programs to provide opportunities for students to do their field work any other questions seeing none all in favor aye opposed okay saying then pass it 11.37 board of trustees announcement of appointment or reappointment candidate of personnel commission member move to reappoint second okay so we are moving to reassign points anderson okay two reappoints andreessen paul andreessen okay yeah we've got to get the whole thing in there okay any questions or comments seeing none all in favor aye opposed none so paul andreason will be reappointed for another three-year term right or two three three i think it's three three i'm not mistaken yeah okay all right agreement 11.38 agreement cooperative strategies llc i have a motion do i have a second second okay any questions or comments this is the um firm that will do our re evaluation of our district lines they are the same one that did it for us at the beginning aren't they yes that's correct they'll help us to uh determine whether trustee areas need to be uh adjusted based on the census from 2020.
um maybe it's a little bit of both i do believe that there were some parents who are part of the team that were not there and then just remind me yeah how many maybe you're talking about later on how many meetings did you end up having overall yeah i don't know the the exact um but estimate estimate it was a it was about a year long correct estimate 18 and then how many was the original commitment um i don't know that we had an original original commitment so yes we ought we kind of brought that up at the last meeting we were close to our one-year reunion like our one-year anniversary of a meeting so i'm going to ask uh board member rodriguez penguin do you have any any thoughts or comments on um being able to reach out to those parents that uh were not able to to vote on this this last wednesday well i i think that we should have um i mean for whatever reason they're not able to be there uh still allows them to place a vote because oh uh you know for 18 meetings if they came to maybe i'll not only committees but they were participating they were still part of the team i feel it's fair that they also shouldn't have a chance to vote at the end of this whole 18 sessions or meetings so it looks like the majority board experience that we would like for these parents that were not able to attend this last reconfiguration meeting if you could please and just to be clear you don't know what that number is because five is the high number but right it would have been less than five correct any of you can clarify so you're telling me you don't have all the twelve parents right now on the that that is a possibility yes i don't know my head so were we have we did we track attendance at all the meetings uh we did because they were in zoom so we knew the participants yeah it would be really helpful if i could just get a breakdown by a meeting like how many stuff having parents attended and when i think to add to that as well i think it'd be really important to also um when the new parents came in when that transition um out the alternate yeah okay we're good with that all right so as a result of the school reorganization team we also sent out a survey uh to parents uh slash the community uh staff and students we created uh a draft of the survey that we were proposing to put out and then we asked members of the school reorganization team parents and staff that were interested to meet with us to go over the survey and provide us feedback both the parents and the staff were immensely helpful they had really good suggestions and together we were able to finalize what ended up being the survey that went out so i'm very thankful for their feedback on on that so here you see uh on this slide overall data of all the surveys put together so all in all we collected 1917 surveys of those 109 of those 1917 surveys 980 favored model 4 which is 51.1 percent i'm sorry model 3 980 favored model 3 which is 51.1 percent favored model 4 which is 48.9 percent if we break this down by parents students and staff here you see the breakdown so on the parent side 48.1 percent favor model 3 51.9 percent favored model four and the student side 39.4 percent favored model 3 and 60.6 favored model 4.
the cost of the interior lights uh 273 the interior light insulation is 108 424 total cost you'll see a 381 so total cost is 442 259. we are able to get rebates uh estimated rebates in the amount of 16 and also on the interior lights 102 000 total rebates of 118 174 also take out the project grant the net result is the project would cost 274.085 in that now the other thing i will share with you is the reason for going to led lighting also is to reduce our operational costs we figured that we could probably reduce our operational costs and this is not my calculation this calculation by the electrician and by about 20 000 a year so the roi on this our return on investment the payback on this is about 10 years in addition the light fixtures should last us 15 years and so we would not really have any you know i mean there'd be a couple that are going out but those would be covered because there's a 15-year warranty basically on those things so again i think it's it's something that would be uh a great uh project for this grant so we would get 50 000 uh from the state on that uh they give us that money up front and then we just complete the work um we my plan would be to have that work done next summer and uh we would have to go out to bid for it so these are just estimates that we got but we'll have to go out to bid for it and to move forward on it and so in order to submit the application uh to isbee i would need board approval and so i would recommend that we that would be approved uh at the next meeting the funding for this would come out of the funding that i've put together as part of the short-term facility plan that i'll talk about after this i don't know if any of the board has any questions about this all right so you won yes go ahead we employ an electrician so do we have to go out to bid because of the cost of the project because i know that we have an electrician and a lot of times he's not the one doing the project and i don't understand why it's not our employee before a company so maybe you could explain it early on the reason is because of the scope of the project quite honestly if we were to have our electrician do it there's no way that he has the capability he's able to have the time to do that you have to remember this is replacing every single fixture in the high school okay and probably doing some rewiring uh that may need to take place um so it's this is a major project and then and so i'm more comfortable bringing in a contractor to do this with the scope of work and we defined that than having us do it internally so is is that the deciding factor more or less the size of the project because didn't we replace the lights in the field house or something with the company we did we did replace the lights in the gym the gym okay the main gym i think we did right keith yes we placed them in in the main gym and we had a contractor come in to do that because again they take care of all the rebates and all of that too okay so just for my own knowledge then what do we use our electrician for just everyday stuff everyday things any rewiring that needs to be done uh you know in a lot of our buildings uh there's always fuses that are blown and rewiring you know circuit will be blown in that we've got to rewire some things uh you can remember we have nine facilities so right right going through all those facilities but i think i i wasn't clear on how you decide when our electrician does something and when he doesn't yeah it's just a decision that keith and i will make when we look at the scope of a project and to see are we able to do that internally or is it best that we bring in an outside company to do that okay and certain costs you have to go out to bid is that correct if there are if you do over 25 000 you do have to go out to bid and all that so on certain things to do there are some cases where you don't have to like the technology net but for most part 25 000 is a threshold so no matter what we would have to go out to bid even if we thought our person could do it yeah even if we we thought that we would still have to go out to bid probably for the lighting itself for the actual fixtures themselves okay you know and again that way even with the fixtures that way we're not um you know looking at what size fixture the company will do that and so then it's warranty that if it don't work i can go after the company okay you know and all that too thank you for the clarification ken i thought i think we need more clarity on the amount that would drive you to go out and bid the job out i thought it was 25 000 for certain things and 5 000 for others 5 000 is is you need three quotes you don't have to go out to bid you need three quotes for five thousand okay now 25 000 you need to do an rfp uh or sealed bid okay for 25 000 okay you have to go through the whole process you have to go through the whole process yes got it okay going back to the gym real quick the gym we did replace the lights in the main gym they were that uh or those lights replaced with leds yes those are all led okay yes so this bed excludes that the gym i mean yes okay and it's interior and exterior so even you know the light posts outside the sconces on the building all of that exterior that would all be replaced everything okay and i'm sorry who did the engineering on that to determine what lights we will need the lumens and all of that you'll see mr brown if you look at the pages after that board report you'll see the estimates that have come in we had a company come in to do that to see the size of the picture so you see all that those that are a little bit more knowledgeable on that than i am you'll see that there okay okay so ken the next week you're just asking for approval to submit the application we're not approving the project no no no no not at all okay not at all just the grant itself okay okay and then lastly i'm going to talk about the the short-term facility plan for the public i will let you know that we have uh published that to board book so that is out there uh and board and dr carr you've received hard copies of this so i've given you hard copies so i'm going to go now i will tell you it's 110 pages long i'm not going to go through every page even though i know you want me to but i i'm not going to all right but i want to my goal tonight is to do more of a high level and what i want to do tonight is to ask the board to give me some direction if i should continue to move forward if that is the case my my goal is going to be at the next at october's committee of the whole meeting to bring in both our architect and our finance person all that's included here to answer maybe more specific questions that i may not be able to answer in that but i wanted to just kind of give you a flavor because i didn't want them unless you know you really gave me the authority to move forward in that so let me touch base let me first turn your attention to page three and i think you've seen this chart but this now is what our our plan is and i'm going to kind of go through this a little bit and i've color coded this to hopefully you know help uh some things so in summer of 2021 you'll see we're doing life safety projects and and hvac prep work at talala and early learning center so that's the project that is going on now that's a project that will have the payment taking place during the 21-22 school year this coming which is what we're in right now i have included in here the demolition of the sixth grade center and dome and i've also included in here temporary cooling rooms in four of the buildings that would not get air conditioning next year now i that is an estimated cost i don't have the engineering back on that so i just put estimated and i just i just really i guessed it a number i'm just i'm just telling you that um but i wanted to put something in there so i can just kind of get a full total cost and give you an idea and then in talking with the architect we don't believe of course it's going to be any more than that it may be under that but again when the engineering is done uh we'll find that out so during the school year that work would be be done we would bid that out so that work is done on nights and weekends so it doesn't interrupt the instructional value of the classroom at all and i we believe that that work could be done by april of 2022 if the board allows us to move forward on it then next summer you will see in the dark blue boxes you will see hvac prep at balmoral life safety projects and hva prep at coretta scott king cree elementary school and monique education center those four buildings and then you will also see in the goldish box we would put in doing some additional life safety work hvac and electrical work at talala and early learning center so that would happen next summer summer of 22 and then again i've also included for the high school the led lighting project that is in there and you included the full price on that i included the full price on that from from a from an accounting standpoint you always have to include the full price and then it nets back we're looking at a lot of those from a net standpoint a lot less but i just wanted to include that full thing because the bids could come in more i i don't know but yeah okay okay yep summer then of 23 i've included the life safety hvac and electrical work at balmoral csk crete and monie education center so by the end of the summer 2023 by august of 23 all non-air conditioning buildings would have central air conditioning and then i've also included in here cosmetic improvements at talala and elc for that summer however i do want the board and the public to know that i have not included that and will not i haven't yet included that in the financing piece at all and i'll talk about that a little bit and then summer of 2024 would be possibly some cosmetic improvements at the other four schools and that and again that is not included in the recommendation with the financial data analysis again i'll go through that okay so that is the plan the way i want it laid out now if you turn the page to page four then this is sort of a summary page of everything it's got a lot of numbers on it but there's going to be a lot more numbers coming so than that but it kind of gives you a breakdown on the top box all the life safety projects the costs associated with that along with fees and contingencies and then the bottom part is the non-life safety things those things that are basically associated with the hvac or as we talked about in our last meeting when you replace the pipes here those are life safety but new toilets new faucets that's not life safety and that would be included in the non-life safety things and you will see i've separated those out each column represents either a school year or a summer and you'll see all the total cost now when we talk about cost then on the life safety side the upper box that's 6.2 million dollars we have that in the bank all right that's the money again that the board approved for bonds out last december of 2020.
so all in all that's how you a little bit here a little bit there gets you to your million dollars so adding your revenue and your expenditures together if you want to go to the roll floor and you can see how it all comes into play um so at june 30th of 2020 your certified emd was your millionth rate so your results of operations and revenue adds 109 000 to that your operating surplus adds some 1.1 million dollars to that but you did approve a couple of uses of emd one with capital for fiscal year 22 and the other one we've found our tradition of a snapshot in time before the budgets approved any excess revenues we have we usually apply that to the town's assessments for the next year so that's the 210 000. so your projected emd at june 30th is vermillion 956.
okay so when did okay this is has to be completed by march 1st right right okay are we not we're not running into any timely timeline issues no the um department of finance has not issued the validated numbers yet so they're cut well they're coming out this month uh we are hopeful that you'll have a presentation from cooperative strategies in october uh the process then will will go forward with the maps and adoption needs to happen by march 1st okay any other questions comments all right all in favor aye opposed okay consent calendar the board will cons list consent calendar items they wish to pull pull 12.8 cc um and uh 12.9 that's ccc i was going to say 12.8 s c c 12.8 c c c c c triple c triple c and then 12.9 and 12.9 anyone else move the balance second all right i have a motion in a second all in favor aye aye opposed okay 12.8 ccc and 12.9 okay so moved second second i have a motion in a second any questions okay all in favor i oppose abstain all right i have one abstention okay so we did so we are on to 13 superintendent and staff report no report no report tonight no report no report how about that okay all right number 14 board of trustees oh no reporting men well come on i'm sorry all right the board of trustees report announcements here regarding school visits conference attendance etc mrs trejo okay uh first of all welcome again abdullah a wonderful absolutely brilliant presentation and uh boy you you knocked it out of the park you can you can rest a little bit now no we're looking forward to all your reports we thank you and just to tell you that um we all understand if you have uh something to do after you give your report we won't hold you till you know the late hour uh sometimes that we we have to stay on the board so but if you have to go don't don't hesitate to to do that we appreciate you we know how hard you're working so thank you um uh miss piercy that was a lovely moment of silence uh thank you so much uh for reminding everyone you know where we are where we've been uh and uh and and where we where we're going so giving us that uh yeah that reminder um i attended uh my rop meetings i think there were maybe two i also attended the um the annual nurses graduation that rop holds uh it was at the knox berry farm hotel how many nurses graduated uh gosh that's a trick question just about uh just about i think there were about 56.
on the staff side 63.1 percent favored model 3 and 36.9 percent favored model 4. so to be clear the survey the same survey was distributed to three different subgroups one to parents one to students and one to staff but the identical survey yes we want to take uh another yes ma'am i'm sorry i just want to thank you all for uh giving us very good comments and parents had their own suggestion and i think it's really good it's a lot but it's great and i appreciate i know it's hard to put all this together and you know thank god we worked on this yes thank you um so at this point uh well we had planned but if if this is not what the board likes or doesn't then we can shift but we had another study moment where we're going to ask you to take these three pages so the data from the school reorganization team the data overall of the surveys and then the subgroup data and just again just carve out some time for you to at your seat take a look at it um i'd like to ask some questions about the survey yeah does that happen after we look at all the data or now let's go ahead and wait till after since we are looking at all three surveys it's just my questions are just about the survey not about the other oh okay go ahead yeah so just a couple questions um so what were these three separate surveys the one sent out to community parents one sent to students and one sent to staff so that was it one survey where people all went to the same site and identified but with their role no three separate services three separate surveys okay so um for the staff one that only that went to staff and then how did we verify that it was only well how do we verify for each one that it was the people who said that they especially with the community parent uh there was no identifier or know your name email address nothing like that so it's on the honors system that all of the surveys were coming from the place that they were correct um and then of the 1300 surveys is great right but i often worry that um the same people that have the wherewithal to find a survey online are the ones that are the ones that maybe have more wherewithal to do a lot of different things in our district and so did was there any other way of surveying like say for example we know a lot of our parents may not be comfortable getting on surveys i mean we think about how many families we have in our district so when you look at the how many people if you have 1300 surveys of parents let's say some of their parent community right that's the that's a i don't know what percentage it is of our parent population but it's not even half of them right so how do we feel comfortable that these surveys represent all the parents the diverse parents that we have in our community uh this again this was only done uh electronically so all our social media peach jar those kinds of things in english and spanish but there was nothing else beyond that like a printout or you know you could do it in printing uh we did not uh do any of that of that piece and then with the student surveys did we track anything else like what level rate what grade span they were did it go what that's where they went out to what student secondary students because this is just high schoolers six twelve um seven twelve i meant yeah seven yep okay you do you want to go ahead and timeless since you have a sure handy dandy timer there yeah so again we'll just create some space for you to look at these three different slides the three different um data points and then we'll check in in two minutes okay those two minutes are now over does anybody either a have a question or like something to share that they notice in the data something i observed it's interesting that as we look at the staff breakdown of the school reorganization team and um there is a a let's say a majority clearly a majority that favored model four when it was the the school reorganization team and when we look at the subgroups the staff surveys the majority flipped i'm curious to know were were staff on the reorganization team or and parents for that matter were they tasked with serving as representative and so therefore gaining perspective from from an essence of constituency or were they tasked with wearing their lone hat as a member of the committee to vote on you know vote their conscience or their their conviction uh so it was not ex that was not an explicit role of the school re-org team to um go out that question did come up during the process uh like hey could i be talking to other parents you're the parent representative absolutely um and so there was not an explicit expectation that that is part of the role but it definitely was not frowned upon or discouraged it was the opposite if that's what they wanted to do that that's what they wanted to do at the end of the day um as we all are probably going to experience sooner than later i think it's hard right it's hard to to separate yourself and um but i cannot speak for the members themselves particularly to know how it is that they cast or vote any other questions or something you noticed in the survey data the question i have is regarding the student survey um how are they notified or how did they take the survey in the classroom or on a ballot or how was that done for students thank you uh students were emailed the survey directly to their email okay thank you absolutely as you're going to encounter right now in a little bit the survey also had an open-ended question uh or section where the community staff students parents were able to jot down ideas suggestions requests please um anything that that they wanted to to do um this right here is a a summary of of the qualitative data uh this is not scientific in any way shape or form um and that's why we have provided uh the whole entire file for for the public and for the board to see um but this is these are the themes that popped out um going through the qualitative data so for people who voted for model 3 who said this is the model that i prefer that's the left side of this the number one reason shared in the comments was because model 3 would keep seventh and eighth graders separate and apart from high school student now that came in in various forms right so some some of them might have stated it that way uh i chose model 3 because it keeps 7th and 8th graders separate from high school soon some of them might have framed it a different way i i voted for model 4 because there's no way i'm sorry i voted for model 3 because there's no way that i would have uh 7th and 8th graders in model four with high school students they're too young there's a lot of different ways but in in the end uh the number one rationale for people who chose model three was because they did not like the idea of having seventh and eighth graders on the sam same campus as high school students uh another very popular uh idea or notion in the survey results for model three was this idea that middle school students are a unique uh population and so they need a middle school experience they need to be able to experience a middle school um another uh of the of uh of the ideas uh with a lot of frequency um clumped together is that if we went with model three at the high school level the programs the options for students our sports our music and even our enrollment would be better and would increase if we went with model 3.
all right the bottom part you will see is 48 million dollars which would be the additional funding that would be needed in order to do the other work in the buildings based on estimates can i ask a quick question about the temporary cooling rooms yes you just talk a little bit more about that like um how many rooms and then is the money that's going into those is it just for that short time period or is it something that can be used in the the longer term plan so what what we did was um we we toured actually balmoral elementary with mr brown mr smallish and then the principal dr cara and myself we toured that facility to kind of talk about you know what could be done you know because the thought was first do we put air conditioners in each of the buildings or each of the rooms and in talking with the principals what they will tell you is that they right now may have an air conditioner in a in a room however they have to turn everything else off to turn that on so there would be a lot more cost but what what the principal over here but said was hey if you could get us more cooling rooms that we could take the kids into that would be great so we asked the principals to give us or give me a list of five rooms in their building that we could turn into cooling rooms cooling centers and they would be within the room and we would run uh extra circuits there electrical circuits from the panel uh in fact mr brown was looking at the panel and all that so we would run that to each of those locations so it does not interfere with any of the instructional equipment that is needed in those classrooms smart boards uh and whatever else that we have in there so we would be identifying and know and we would just do it in those four buildings so the two buildings like elc and talala that are going to get air conditioning next summer we wouldn't but in those four buildings we would put five additional room cooling rooms in yeah and i just want you to know i think those numbers are really conservative i think they're high yeah so i don't know that we're gonna get close like a million dollars is a lot but i will tell you there's a small error on this page of four you have them risk listed as 000 in each and i'm assuming and on this page it's 245 right well the 245 and i will clarify that because 245 includes all the contingencies fees and all of that so on the on the page on page four mr wallace where you see 200 000 there's also there's also some fees and contingencies on this is that on the bottom all right yeah so that's all it's all included in there which is accounted for and how about the second part of the question is that stuff then that gets utilized for the long-term plan or just trashed and it's used for that year and then you know i think when we talked it maybe donated or whatever i still think it's really high because you're talking about window units that are in in baltimore now when we were in two of the rooms they had him in there but he's being very conservative which is good that we're not being under right but mr brown if you can and ken i think it's a very conservative number considering i mean i would be surprised that it would be that much if not maybe it'd be allow us yeah and again we we'd have to go out to bid for it and all that stuff so we'll drive the number down and all of that but again i you know i just want to make sure that um we're covered that's all i'd rather be conservative than liberal options i i think again i'm sure you mentioned you're looking at it we are spending a lot of money here and for a short period of time and what can we use when the smoke clear at the end of the day now we've got this really it's a long term you call it a short term but it's a long term putting hvac in the central systems in so yeah i mean you know we can't we can't get the hvac systems in we're going to come up with a hot spell in the may part of next year you know next year so no way we can get this work done with the hvac systems until school is out that's when we start working but the temporary thing we possibly can do things in before the summer next year i think that's what we're looking at and catch these hot days that's coming up in the may time frame you know and next august exactly right so but it's you know it's not a win-win situation here yeah it gets a billion dollars and then it's going to be a cool cool start to the year exactly but we can't you know we can't afford given that you know we had we had warning warning this past you know this past couple weeks that we can let our kids go through school with these hot days without doing anything and i i understand i do not want to be in those hot rooms and i know what they're going through i'm just wondering if a million dollars if that is i know you're saying it's conservative but if a million dollars for that period of time yeah is worth it or if it's better to keep doing the remote days i know that's why we you know we come to the board i mean it's been 80 years and now we're talking about one year i know and that's all and again i'm not discounting the fact that they are suffering i'm not anyone's listening i'm not discounting that fact i'm talking about we're talking about one year in the scope of so we gotta look at the money yeah i understand yeah and i'm hoping to clarify i think can if i'm right we can get if this goes forward mr sherman will get a someone to bid it and come up with a true number and if the number comes back to where i think it is yeah i wasn't expecting to see numbers like this yeah and again i'm not worried about it but at least i think the reality is i think we'll be all can breathe better when we see it yeah i don't think excuse me i i don't think that from when you talk about are we going to lose anything or are we just kind of you know let's be honest kind of throwing money away here yeah i don't think so i you know the the window unit you know 500 750 100 you know 500 to 750 dollars is probably what that is the circuits that we're going to run into the classroom i don't think those will go to waste i think the the buildings that we're talking about are short anyway on the circuits that they have coming into the classroom anyway um so i think there'll be a benefit in the long run anyway yeah you make you make a good point ken you know running additional circus to accommodate the portable right or the temporary air conditioning units and i think these are 120 units not 220 so right and right now if you talk to the principal what's happening in the buildings actually even like when we got the hepa air filters there are some rooms that when they turn those on they got to turn other things off you know so i you know adding the circuits i don't think that's going to be a waste i think that'll be a plus at least in those rooms you know the the air conditioners we could probably donate somewhere be happy to do that you know and all that too so i don't think it's going to be fully money wasted okay i just wanted to clarify we keep saying conservative actually those numbers are ballooned i guess you would yeah when you say that actually we've got a big cushion a big cushion there yeah but yes but i don't think that a lot of people understand that and when we're saying conservative they're thinking yeah it could be 400 right so i'm just making clarity on that that these numbers because it's different if you're talking about revenue or expense so and then i guess my next question would be big margin in there you know i was i've gone through the creed schools i've had kids go through the creed schools they've always been hot you know we've brought popsicles water and stuff what would happen let's just say next year there's no masking is this something that we would still continue because i think right now what it is is they've been hot for years um the reason being now that we have the added element of a mask what would happen next year if there is no masking is this something we would still go forward through i think i think we still do i think we do we still put the money in i think the parents in general have spoken and let us know they do not want their kids to be taught in hot schools but this still does not mean that every kid is in air conditioning all day it doesn't right it doesn't we're trying to provide some relief until we can get the big permanent fix here so how long do we project for the big permanent well that's what this was listed here so by the end of my summer dr hall by summer of the end of summer august of 23 all schools will have a6 vsc systems yeah and what i wanted can and i don't know if we can do it but if we can really expedite you're saying that they are they have to be worked together to life safety issues with piping given what type of air conditioning system we're going to use then we need piping fix which is part of the life safeties in some of these schools and i just would really like it to be work parallel best we could again i'm not sitting down at the table looking at the drawings and all of that but i would really like things to be worked together if we could yeah our our plan um about this is you know the way we have this laid out is the way it's going to be i mean it okay you know my plan is not to you know and i'll just say this i'll say this straight up my plan is not to do balmoral or to do belmoral and not do csgo that's that's what i'm saying i'm just i'm going to be very clear on that that this plan is doing parallel projects i've talked with the architect i think we're going to bid it in two separate kind of packages and what i say by that is i'm going to look at next summer so next summer we're going to bid out the life safety and hvac and electrical work at talala and elc is one package and then we're going to bid out those other blue boxes there as another package so everything can be done parallel the same thing will happen the next summer and then because again and that's why i i continue to emphasize to the board that i need consensus too because i have got to start working on this now and then so that we can get our bids out by december because this is a major major undertaking it is and one thing i like about this because i was very passionate about completing all of our life safety issues prior to the next life safety survey that starts somewhere in 2023 yes so it looks like we will be completed with our life safety issues during the summer of 2023 is that how i'm seeing this yes through the summer of 2023 and you'll see that in all the charts that i've accompanied and i'm just going to go through one of them but yes mr brown all of that will be completed by august of 23.
you remember you're allowed to keep five percent of your fiscal year 22 operating budget which gives you your million three 118 so that leaves us with projected xf and e d um of a little over six hundred thousand dollars so we don't have access to that though until our emd is certified i.e our certification packet has been submitted to the dor remember last year i think it took us until february to get us certified so unless we have an emergency there's no push on their end because they're busy doing all the tax assessments but as soon as we get that certification back and we know what the number is uh we will then apply based on fiscal year 21 assessment percentages we'll apply that to the following month's assessment um for the towns so we'll let your treasurers know any questions on just the summary of results of the operating budget i mean it i mean it seems to me this was extraordinarily rosy and it was rosie because we got a huge amount of money back in the states that we were specifically told not to bet on right that was one piece of it so that wasn't us like over over saving no and keep in mind i think both towns last year were sort of saying where's the savings from the closure right part of that fell out in fiscal year 22.