Um, they've also been our audit firm for the last 6 years, so we already know how they function. They've been doing a great job working with us over the last 6 years and have done our bond audit, financial audit, and state facilities audits.
>> I I thought he said before before No, >> I don't think it makes a difference. >> Well, I think it does if it if you're saying because this is saying uh when it >> communication to a board to the board, right? When it requires board attention, staff may request a meeting with the superintendent in writing or a meeting in writing through the super. Those are different words. >> Yeah. >> A lot of word play. Or do you just say staff may share the concern with the superintendent who in writing who will bring the matter forward to the school board through the appropriate process will share the concern rather than saying >> request a meeting >> concern as much as this all stems from Tom according to our meeting right he didn't feel like the board knew that he was having concerns with the superintendent so he There has to be a method for instead of going to people.
We cannot change home. Okay, I agree. It starts with the parenting, but we cannot change home. And several of these students are coming with us, and I don't use this term um over and over again because I think we tend to use it as an excuse. We have students who have true trauma in their home. And what you have to understand is that alters the brain. And the first place that alters is their problem solving and their executive functioning. My children had a safe home. They knew they come in. All of her children have a safe home. They know they come home to safety. Those children do not. Okay? So that's why we have to put a plan in place for them that they have every right to be in this school and in all of our schools. But it starts with communication. I'm a big communicator, right?
In the other scenarios, we have to pull that $300,000 out of the operations and you know, that's that's an important piece that we'll get to. But it moves 1.1 million dollars or thereabouts of school choice funds that we spend on salaries and operations into the operation budget, which is where it belongs, which then provides a little bit of flexibility for one-time use funds. Deferred maintenance could be one of them. It could be the purchase of we're talking about $900,000 for a K-35 literacy program with professional development materials, ancillary materials, etc, right? So how do you afford that? Well, you have to be able to have some flexibility with with your one-time funds like school choice. Operational override ends the reliance on school choice to operate our business, our school. So now we go from the 2.55 to the 3.25 and what does that look like?
Uh now I I I agree Mohawk Trail is nothing like Greenfield in terms of size or demographics. Uh but uh we wanted to look at their cost also uh as a potential benchmark for comparative purposes. Uh the current contractor increases have averaged 6.81% over over yeartoyear. Uh the district transportation has increased an average about 4.53% uh over multiple years. Uh and uh with respect to all-inclusive compensation uh for your uh self-employed staff, uh we extrapolated uh that the compensation, leave with pay, everything else that's in the collective bargaining agreement equated to about 34.6% of wages. Uh and that's not unusual that we see that uh for school districts that have uh self-operated and have their own collective collective bargaining agreement. Uh for the purpose of co costbenefit analysis, uh we we looked at special ed transportation for uh in some cases 200 days, in some cases 220 days uh because many of the outplacement schools run extended year and run summer programs.
Uh that's straight from their bid. Uh Mohawk Trails bid cost uh started at 446.15. Granted, they have longer routes, but still uh it shows you that that uh 7D van transportation for special ed can be very expensive uh depending on the demographics. And again, uh your district self-operated comparative cost is the bottom chart uh going out uh with uh 4.53% increases each year uh to 2029-30 for comparative purposes. You look at the cost difference calculations, uh and uh this year you're 5.68% cheaper than Amherst. You're 47% cheaper than what Mohawk is doing. Uh and as you look at that going forward, uh because the self-operated cost increases from year to year are less than the contracted cost increases from year to year, uh that becomes a divergent uh uh uh in terms of looking at it uh over period of time. If you look at the next two charts, it actually shows you the divergence.
Any questions or comments? Okay. All in favor? I. I. Any opposed? Okay. Juanita? Policy 5145.124 breathalyzer testing. Motion that the Board of Education accept for first reading policy 5145.124 breathalyzer testing as recommended by the policy committee and in accordance with exhibit 26-37. Motion made by Juanita. Do I hear a second? Second. Seconded by Al. Any comments or questions? Seeing none, all in favor? I.
Um, we're also out to bid. We're doing storage shelves at all of our portables at the elementary schools. So, recently at the sister schools, we did some shelving inside the common area and they're about four foot wide and five foot open shelving. there'll be that type of of um shelving that goes into the portables. And then the last one is the sister school opening or the sister school classroom opening reconfigurations. Um just like we did at Majestic Way, it's uh to prevent kids from be able to look into other classrooms. Um and it's a big help with the noise um because they're kind of open in that that area. So, it's going to really help out the noise situation. Um, and then the other one that we already bid was the exterior painting at uh three at classrooms or at portable classrooms at three schools.
Any questions? I don't need I personally just a comment. Thank you for the explanation as to why we're not going with just the lowest, but there are other factors that make it more attractive. Thank you. Any public comment? Okay, this is also action. Um, so is there a board member that has a motion at this time? I'll motion to approve. Okay, Vice President, um, has made a motion and member Robinson, um, has made a second.
>> Well, I think just >> he goes to superintendent and if and if Levi said, >> you know, your concerns are unwarranted, then the board never knew about it. >> Mhm. >> Right. >> Well, I think just in >> I think just in general, how does how does staff communicate with us? I think that's that's the concern is how do they communicate with us without feeling of fear of retaliation? So we're putting in a mechanism for that. So requesting a meeting versus sharing information I think is is maybe two different things. >> And people are going to do what they want to do. You could say that's true. >> All we need to know is a meeting and somebody might re write out all of their issues in the email, right? >> How do you stop them from doing that? You can say, "Well, we don't need to know the issue.
I'm very proactive. Getting to know your students and building relationships means you're proactive in that. And all of us working together and knowing that student and what that student specifically needs. Now, I will tell you, I believe they're, you know, it doesn't keep them from being disciplined, right? They have to follow, they sign the handbook just the same as you. And um it doesn't mean a student with an IP or 504 cannot be disciplined. Correct. Um there's just law that gives them rights within those disciplinary actions. But I think the one thing that I would like to see more of, I would like to see all of our general ed teachers, um the entire staff, I would really like to see them go through the deescalation training and because it teaches you, you know, what's important, you know, what to ignore, what's important. um what is um how to communicate with them when it's the time to get an administrator.
It's a 1.44 million dollar increase over the prior year's number. And you know, we have been asked at one point in time to look at a level funded budget that 44 million 8 486 864 somewhere in there I think. Um I keep looking at that number, but um and that's that would be you know, um I don't know if it's Prentice right, inconceivable. Like we'd never ever think about that, right? Is that Prentice right? Um but we'd never be able to do that, right? Without really wiping out all of our our uh revolving accounts. So, this still comes with risk, just so we're clear, right? A 3.25% still comes with risk. One, we still have to utilize significant amounts of of funding out of school choice and transportation revolving, athletic revolving, et cetera. Athletic fees, that $300 gap is still going to be infused into our budget.
Uh and then uh again we we looked at the uh the data from the district budget and contracted for was uh $493.64. 64 cents for fiscal 27 going forward. Uh we then took and pulled apart your bet your uh your budget for transportation. Uh and because contractors work on a cost per day per bus model uh for budgeting uh and uh expenditure uh we had to develop a cost per day per bus uh for comparative purposes. And so we took driver time, we took fringe benefits, we took management cost, we took maintenance cost, we extracted that from the budget, uh we even threw in a capital cost of of two vans uh uh per uh per year uh on a a lease purchase basis. And uh our average cost per day for the district operation uh is uh $235.81 per day on an average. Some of the roots are longer, some of the roots are shorter, but that was uh that was the average.
The left one being Amherst and the right one being being Mohawk. Uh in some cases, depending on on how the the the the expenditures go and uh with uh collective bargaining whatever, sometimes those lines can cross, but in this case, uh they continue to be divergent out into the future. Uh we actually went and attached a dollar value to all of this. Uh and uh the cost difference for uh uh for Amherst this year uh is your uh about $39,000 less than uh if you was the Amherst cost. Uh and as you look going forward, that goes out to 100 uh a savings of 121,704 in 2029-30 given our extrapolation. Uh the next page is uh Mohawk. Uh and uh this year you're be $588,000 less than uh than Mohawk is spending uh for a comparable number of of uh of vans. So, what does that all mean?
Any opposed? >> I. Okay. Lauren? Okay. You okay? Um policy 5145.21 I make a motion that the Board of Education accept for first reading policy 5145.21 student government as recommended by the policy committee and in accordance with 26-37. Thank you. Motion made by Lauren. Do I hear a second? Second. Seconded by Al.
So, we bid this out. Um, and what the bullet points basically say is that we received 12 bids. We took the lowest bidder. the lowest bidder um decided to take their bid away and so um in the consent calendar we reapproved the second lowest bid. So it was going to it's satellite painting and then that will happen over the break um o April break. Other projects in progress, we have the warehouse. And I have a bunch of pictures I'm excited to show you about the demo of the warehouse. It's finally happened. Um the Northwood fire alarm, Pedmont Asphalt, that's in progress. It was supposed to start over the last break, but the weather didn't help, so we kind of got rained out. Um and progress in progress other excuse me Bincy Park the doors and window progress uh replacement that's happening um and hopefully it is going to happen this summer.
Any discussion? All right, let's go ahead and vote, um, together again. All those in favor signify by saying I. I. Opposed? All right, this passes four to zero. Thank you. All right, moving along 9 B 3 discussion action also. Um, this is regarding the, um, second interim budget. Um, Hi. >> Hi. Um, Jacqueline Shurice and I are here to present second interim budget tonight. Um, if you recall, we were in here in we were here in December to talk about first interim budget. Um, second interim is just our most recent update, so I'm just going to be focusing on the changes that have occurred since then. Okay, the major assumptions we used when building the budget were the local control funding formula revenues based on the state adopted budget with a COLA of 2.3. That has not changed. We're still projecting that the ADA, average daily attendance, will be paid based on prior year.
We just need to know you're having you're requesting a meeting." Well, they could still put it all in there. >> Or vice versa. You could say, "Well, we need to know everything." And they could put nothing. >> I mean, I guess they could request a meeting or share information. >> Yeah. >> With the board, >> with the superintendent who will bring it forward to the board. >> I don't know. Yeah. We could spend all day >> Yeah. Changing words. I >> mean, Josh, is it something that you could ask clarification specifically? >> I think we just figured out. Let's just >> decide what we're doing. >> So, how about we just add the words in writing? >> I think so, too. And then if we need to tweak or modify later, we can tweak or modify later. >> If that's the case, Josh, probably need to have a call from Roger.
Um and I think that it's really important now with the students we have because we're just not talking about special ed kids and 504 kids that have trauma. We have gened students who also have trauma and have big behaviors. And I training is so important in that and how to handle these students that are coming through our doors. I don't answer your name. >> Talk about what everyone talk about. >> Jump in there. >> CPI crisis prevention intervention. >> I I've been certified in crisis prevention intervention since the 90s. And man, you're old. I am older. >> I have two. So >> Oh, wow. >> I'm older than Suzanne. >> I actually graduated the same year. So >> I was Oh, were you? Okay. >> Uh but crisis prevention intervention. I was also an instructor for crisis prevention intervention for the Cook Co-op for years.
It's just going to exist. Now, folks have asked me, "Hey, can we cut some sports? Can we raise fees?" And I I would tell you this, we currently have the highest fees in the TVL already with no cap. So, we are taxing our parents more than surrounding communities for our students to play athletics. That to me is unacceptable. Um I know it exists and once you start fees, you never take them back, right? It's rare that you can you you take the fees back. Um we bring in about $300,000 a year in in user fees already. That's what we bring in. Um we look at potential reduction in opportunities. This board has never been about reducing opportunities for our kids. Um some opportunities are better than others in terms of being able to be financially viable for sure. Um middle school sports, people ask about that all the time.